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HomeMy WebLinkAboutArts Commission - 05/18/1999 APPROVED MINUTES EDEN PRAIRIE ARTS COMMISSION TUESDAY, MAY 18, 1999 7:15 P.M. City Center Atrium Conference Room 8080 Mitchell Road, Eden Prairie COMMISISON MEMBERS: Ann Birt, Deb Campbell-Potter, Susan Dickman, Andrea McGillan, Barb Nordby and David Steppat COMMUNITY EDUCATION LIAISON: Ann Coates PERFORMING ARTS ENSEMBLE: Ann Crawford STAFF: Carol Pelzel, Recorder I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Chairperson Campbell-Potter at 7:15 p.m. Performing Arts Ensemble Representative Ann Crawford was excused. Commissioner Dickman arrived at 7:20 p.m. Chairperson Campbell-Potter reported that Mann would be excused from this meeting due to medical complications. II. APPROVAL OF AGENDA Nordby asked that Poetry Update be added to the Reports of Commissioners, Item VII. A. 3. Motion: Birt moved, McGillan seconded, to approve the agenda as amended. The motion carried, 5-0. III. OPEN PODIUM IV. APPROVAL OF MINUTES — Tuesday,April 20, 1999 Steppat asked that the last sentence of the first paragraph on Page 3 be deleted. Also, the last sentence of the third paragraph on Page 3 read "It is a neighboring community and has accomplished some of the things this Commission has been discussing." Steppat suggested that the word "they"be changed to "we" throughout discussion of the Arts Center on Page 3 and the fourth sentence of the fourth paragraph on Page 3 read "Steppat said we need to formulate a process to determine the Commission's direction regarding an Arts Center." ARTS COMMISSION May 18, 1999 Page 2 Motion: Birt moved, Dickman seconded, to approve the April 20, 1999, minutes as corrected. The motion carried, 6-0. V. OLD BUSINESS A. 2000 Budget Draft Campbell-Potter reported that she, Steppat and Mann had met prior to this meeting to begin developing the Commission's 2000 Budget. Campbell-Potter indicated that the budget group would be meeting again on June 2 and plan to have a draft budget to the Commission for review so that it may be discussed at the next Commission meeting. Steppat stated that as discussed earlier on, the Commission needs to address inflationary costs. It is obvious that things are costing more and they need to start building those costs into the budget. Steppat said they must also trim down their revenue expectations for the programs. These are important messages that must be presented to the City Council. B. Center for the Arts Campbell-Potter reported that she had met with City Manager Chris Enger to discuss the Center for the Arts. The Eden Prairie Shopping Center is proceeding with Phase I while Phase II will be the complete renovation of the Center. The general plan and design will show community space which may include an ice rink which could become a multi-use facility. The community space would be somewhat generic. Campbell-Potter explained that negotiations could occur within the next 30 to 60 days. Campbell-Potter stated that Mr. Enger feels there is nothing the Commission can do at this time regarding the Art Center. Campbell-Potter said she had informed Enger that the Commission has discussed conducting a survey and doing research on an Art Center. He felt this would be very useful in designing that space,however, the City's first step is to obtain the space and then decide what to do with it. Campbell-Potter said they had also discussed the possibility of the Guthrie theater moving out of the City of Minneapolis and perhaps that theater could locate in Eden Prairie or even a satellite theater could be located in the City. Campbell-Potter said the Commission might want to consider trying to get some type of satellite facility located in Eden Prairie. Given the information received from Enger, Campbell-Potter asked how the Commission wanted to proceed. She wanted to know if they should proceed with their research or begin the process of reactivating a group to do some brainstorming. Another alternative would be to wait and see what develops from the negotiations to see what space would be available. It was the consensus of the Commission that they wait to decide what their next step will be once the negotiations for space with the Eden Prairie Center is complete. ARTS COMMISSION May 18, 1999 Page 3 VI. NEW BUSINESS A. Harry Gerrish Resignation Campbell-Potter reported that Gerrish contacted her to tender his resignation. Because of a number of commitments,he felt it necessary to resign from this Commission. Campbell-Potter said Gerrish shared with her how much he enjoyed serving on the Commission and working with the Commissioners. Nordby suggested that they invite him to the Commission's picnic in June and at that time present him with a small momento in appreciation for his serving on the Commission. VII. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Grant Update—David Steppat Steppat reported that he did submit a grant application to MRAC to do the community arts needs survey and should be notified by June 9 whether or not we have been awarded the grant. Steppat said he has a good feeling about being awarded this grant based on the fact that the City was awarded the pre-project planning grant and MRAC felt it was an excellent subject for the Commission to pursue. Steppat suggested that a letter be sent to MRAC suggesting that one of the Arts Commissioners serve on the MRAC panel for awarding grants. He felt this would be excellent experience for this Commission. With regard to the Arts Across Minnesota grant application, Steppat reported that he did not submit an application. We did fit the criteria, however, there was a major problem with putting the information together. When conducting festivals, the criteria asked for work samples. Steppat said he called the grant administrator and explained that Eden Prairie had a unique situation in that we don't know who our participants will be for our next festival and, therefore, don't have samples. This is a very competitive grant and we could be severely handicapped by not being able to submit high quality work samples such as videotapes, music,pictures, etc. Steppat said in his best judgement, we could have submitted the grant but would have had very little chance of getting it. Campbell-Potter suggested that a subcommittee be established for the next festival to pull samples such as those requested together. Steppat said he agrees and he suggested that at next year's Arts Festival they designate someone to develop some good visual and audio recordings of the festival. Birt said she would check with her husband to see if he would be willing to record the festival. Dickman said she has some friends that may be able to do the editing for a fee. ARTS COMMISSION May 18, 1999 Page 4 2. Park-In-Movie Update—Barbara Nordby Nordby said they were open for any suggestions from the Commission members as to the type of movie to be shown. They are planning to show the movie the end of July or first part of August and hope to get a film that would coordinate with that particular audience. Mann did suggest that they focus on some children's area. Campbell-Potter recommended that they look at a Friday night because of the late hour. Nordby pointed out that most children's acts are booked on Sunday nights. Birt explained that they tried to go later in the season because it gets darker earlier. Following discussion, the Commission agreed that August 6 would be a good date for the drive-in movie since Cyril Paul will be performing and draws a large audience. Coates suggested they consider the original Parent Trap movie and Steppat suggested they consider 1950's or 1960's movies. 3. Poetry Event Update—Barbara Nordby Nordby reported that the Poetry night went very well. They had a good turnout with most participants being of high school age. Nordby said she did receive an invoice from David Salmela who served as the master of ceremonies. He is requesting payment of$75. Birt said he was very good, however, he should have asked for payment up front. Campbell- Potter said that although the Commission did not agree to pay him, she suggested that they offer him the $75 as an honorarium. Funding would be available in the Special Initiatives Fund. Motion: Steppat moved, McGillan seconded, to approve payment of$75 to David Salmela for his services as the master of ceremonies at the Poetry nib The motion carried, 6-0. Nordby indicated that if the Commission plans to hold this event next year someone would have to begin organizing the event in November or December. The library is interested in helping to organize this event. Birt pointed out that one participant did distribute a sign-up sheet for participants to sign if they were interested in meeting more frequently. B. Reports of Liaisons Coates reported that she did talk to Susan Anderson at the Bloomington Arts Center and Anderson indicated that they want a limited relationship with Eden Prairie because they are unable to meet our deadlines. Coates said she asked Anderson to continue submitting her information and if time allows, Coates said she would include it in Eden Prairie's publications. ARTS COMMISSION May 18, 1999 Page 5 C. Reports of Staff 1. Report on Staring Lake Concert Series Campbell-Potter reported the concert schedule is at the printer and will be in the schools next week and will be stuffed in the local newspaper the last Thursday of May. 2. DiverseCity on the Prairie a. Art Tent Campbell-Potter asked if the Commission would be interested in sponsoring something similar to an Art Tent for DiverseCity on the Prairie. Steppat said he feels it would be a good idea and it adds another dimension to the event. Dickman said with the amount of diversity they have had on DiverseCity on the Prairie, they could consider some unique arts. Campbell-Potter asked if anyone would be interested in looking at this event to determine what could be done and bring back some ideas to the Commission at the July meeting. Dickman and Birt volunteered to look into developing an Art Tent for DiverseCity on the Prairie and to report back to the Commission. 3. Judging of the 4th of July Sand Castle Campbell-Potter asked for volunteers for developing criteria for the judging of the sandcastles and for the actual judging. Campbell-Potter said she thought it would be helpful to have this event a little more organized than last year. She suggested that the participants register and receive a number to identify their sandcastles. Steppat and Dickman indicated they would be willing to help organize this event. Campbell-Potter said she would also help and if anyone else is interested in joining them they should feel free to do so. Campbell-Potter suggested that this event be discussed further at the June meeting. 4. Sunbonnet Day Involvement Campbell-Potter reported that the Historical Preservation Commission has basically turned this event over to the City. Campbell-Potter asked if this Commission would be interested in taking on the responsibility for some art type events. She said she feels it may be a challenge to do this this year because of the timeline,however, it might be something they would want to consider for next year. Coates said she felt if they waited until next year, they would have time to collect resources. Nordby said she feels they need to be involved, however, she feels this is short notice and unless someone has some ideas they should probably wait until next year. Dickman suggested that they consider having some type of photo contest or something tied to the historic perspective of the ARTS COMMISSION May 18, 1999 Page 6 site. The Commission agreed that it would be best to wait until the year 2000 to become involved in this event and that they discuss it further this fall. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. Arts Commission Members List Campbell-Potter distributed a listing of all Commission members that included the members' addresses, telephone numbers, fax numbers and e-mail addresses. She asked that each member update this list with his or her most current information. IX. EXCHANGE OF INFORMATION Nordby reported that the City of Minnetonka had an arts festival with its focus being the inclusion of art for everyone. Pictures from people with different abilities were displayed. This event was funded from a grant from MARC and was very successful. Birt presented an article published in the Star Tribune about the Local Community Arts League organizing a tour of museums in Russia, Stockholm, etc. Birt questioned why Eden Prairie is not part of this organization. Campbell-Potter pointed out that many of these art organizations are privately organized. Commission members shared with the other Commission members information on trips and tours that they had taken this past month. X. DISCUSS ITEMS FOR NEXT MEETING A. Next Meeting—June 21, 1999 1. 5:30 p.m. Picnic and Meeting at Staring Lake Park Shelter Campbell-Potter reminded the Commission that their next meeting will be on Monday, June 21, with a picnic beginning at 5:30 p.m. There will only be a couple of items on the agenda for that evening; the budget and the Sandcastle contest. Coates suggested that they invite the Student Representatives of the Commission to the picnic along with former Commissioner Gerrish. 2. 7:00 p.m. Musical Dress Rehearsal IX. ADJOURNMENT MOTION: Steppat moved, Birt seconded, to adjourn the meeting Motion carried, 6-0. The meeting adjourned at 8:25 p.m.