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HomeMy WebLinkAboutArts Commission - 06/14/2004 APPROVED MINUTES ARTS & CULTURE COMMISSION MONDAY,JUNE 14, 2004 7:00 P.M. CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOMS A & B COMMISSION MEMBERS: Susan Dickman, Chair; Lois Larson, Steve Mosow, Vice Chair, Heather Olson, Ann Rorem, Soni Styrlund STUDENT MEMBERS: Evan Estrine, Carly Hofstedt, Andrew Krause COMMISSION STAFF: Sandy Werts, Staff Liaison Peggy Rasmussen, Recording Secretary SUPPORT STAFF: Bob Lambert, Director, Parks and Recreation Services; Laurie Obiazor, Manager, Recreation Services I. ROLL CALL Chair Dickman called the meeting to order at 7:00 p.m. Commissioners Larson and Styrlund arrived soon thereafter. Student member Krause arrived later. Hofstedt was absent. II. APPROVAL OF AGENDA MOTION: Olson moved, seconded by Mosow, to approve the agenda as published. Motion carried 4-0. III. APPROVAL OF MINUTES OF MAY 10, 2004 MOTION: Rorem moved, seconded by Olson, to approve the minutes of the Arts and Culture Commission meeting held on May 10, 2004, as published. Motion carried 4-0. IV. OLD BUSINESS A. Prepare Final Recommendation for Arts Promotion in Eden Prairie Werts showed the Lakeville Area Arts Center Playbill, produced by the City of Lakeville, which was paid for through the sale of advertising space. Dickman distributed a publication she brought from California, showing arts activities in the area, paid for through advertisements, and placed in various ARTS & CULTURE COMMISSION MINUTES June 14, 2004 Page 2 locations for people to pick up. Olson brought the information flyer put out by the Minnetonka Center for the Arts three times a year. The City of Edina's magazine About Town was also circulated. Werts said she had requested $8,000 in an updated 2004-2005 budget, which would be sufficient to publish an arts publication but not to mail it out. Werts reported that the editor of Eden Prairie Magazine has moved to Boston. The new editor just arrived, and Werts said she doesn't know what their relationship will be in terms of publishing information about City activities. She also reported that Stuart Sudak, Eden Prairie News reporter, told her he is in the process of redesigning the Arts & Culture page. He plans to write a small article about a feature event every week. In addition, the City is putting out a monthly newsletter to be distributed with the Eden Prairie News,beginning this week. One side has City news and the other side is strictly news from the Parks and Recreation Department, with a calendar of events. Werts listed the items Commissioners had previously prioritized for action: 1. Theme or logo 2. Consistent identity 3. Develop small publication, directory or calendar 4. Attendance and punch card 5. Web site It was agreed the Web site would support the publication, when that is available. Mosow wondered if 1, 2, and 3 couldn't be one project. The publication should have the logo on it. Styrlund said she is working with Scott Neal and a small group on developing a theme or logo and a consistent identity for the City. She has brought in a couple of people who work on branding at General Mills and who live in Eden Prairie. They are going to meet with Neal again on June 21. Mosow asked what process they are using. Styrlund replied they believe the prairie look should be part of the emphasis,but that technology should also be emphasized along with that. Styrlund said some logos she has thought about are the eagle or prairie dog. The eagle is the high school's logo. Native American culture could be incorporated. Eden Prairie Center has adopted the Frank Lloyd Wright look, so that would be appropriate for the City to use. She wondered how to tell the story about the arts community. Mosow said they should act on what this community wants to become, what will draw people together to form a unique community. One way of making that happen is through the arts. Styrlund said the Commissioners should be a part of the committee when it comes together because they would help to bring that vision together. She said selection of a logo is long overdue; it should be done when a city is created. This will require vision and commitment. ARTS & CULTURE COMMISSION MINUTES June 14, 2004 Page 3 Olson said nomenclature could be part of the idea. She displayed a T-shirt she has, with a quote from Chagall, "Great art picks up where nature ends." Mosow suggested the Commission work on the development of a publication that will tie into the planning that is going on to create an Eden Prairie identity, logo and theme. MOTION: Mosow moved, seconded by Styrlund, that the priority of the Commission is to work on the development of a small publication or a communication tool in preparation for the City's decision regarding a complete identity program. Motion carried 6-0. There was discussion about the type of publication to use. The consensus was That it should be user-friendly. Dickman said the initial publication may not have everything in it they hope for,but it should be appealing enough to the arts community so all of them would want to be included in the next issue. She recommended the advertising be arts-related, so even that would be interesting to the reader. It was agreed that making the publication available at locations where it could be picked up would be preferable to mailing it out because of the cost involved and the resources available from the City. Werts said that Todd Pernsteiner is interested in helping to put this publication together. He has been on the Commission and knows what the Commissioners have been discussing. His expertise will be welcomed. There was consensus: (1) that the publication should come out on a quarterly Basis according to the seasons. (2) To the extent possible, there would be a standard schedule of events in each issue, and inserts could be used for seasonal changes in program schedules. It would be paid for by organizations advertising in each issue, so it would not be necessary to go back to them every quarter. (3) The publication would have information about as many performing and visual arts organizations in Eden Prairie as the Commission can identify. (4) The advertising should be targeted to arts and cultural opportunities in the area, and include ads telling where a person can call for full information about events. It was decided to find out what arts businesses are located in Eden Prairie by having all Commissioners write down the names, addresses and phone numbers of local businesses connected with the arts, including dance, theater, music,painting, sculpture, stained glass, weaving, woodworking, fabric design, interior design, photography, film-making, Web design,jewelry-making, glass-blowing, poetry, wine-making, movie theaters, cooking, memory-book making, quilting, needle arts, building design, architecture, landscape architecture, cabinetry, art supply stores, calligraphy, tattoo parlors, body-piercing, woodcarving, bands and vocal groups, art galleries, "Taste of Eden Prairie", "Art on City Walls", "Art at Eden Prairie Center", Coffee Oasis, Dunn Bros. Coffee, Ukrainian egg decoration, ARTS & CULTURE COMMISSION MINUTES June 14, 2004 Page 4 welding and metal stamping, henna art, pottery, History Museum, and Historical Society. Werts will e-mail this list to the Commissioners. They could then e-mail it to friends and ask them for names of businesses and to send the list to anyone they know in Eden Prairie. The Commissioners will report their results at the next meeting. Olson inquired if the publication would have editorial content. Werts said Renee Stewart, who writes for the Eden Prairie News, would probably write an article for it. The City has been paying her$75 to write articles about what is happening in the Parks and Recreation Department each month. Krause suggested having an "artist of the month" featured in each issue. Perhaps a volunteer writer could be found. The target date for publication is January 2005. V. NEW BUSINESS VI. REPORTS OF STAFF AND COMMISSIONERS A. Summer Musical - Annie Get Your Gun Werts reported that the performances would be at the Staring Lake Amphitheater at 7 p.m. on June 18, 19, 20 and 25, 26, 27. A fund-raiser was held at Fuddruckers that raised $200. The management suggested they come every Friday in May next year. B. Report on Community/School Facility Meeting - Mosow Mosow said the last meeting of the committee was in March and the next meeting is scheduled for October 6. A new representative from the Commission should be appointed before then. Werts said that will be done at the next meeting of the Commission. C. International Festival Werts said she has been working with a group from the community, including new immigrants. There has been difficulty in finding food vendors from various countries and one more major entertainer. The Commissioners made suggestions. The festival is on July 31, from 2-8 p.m., at the amphitheater. D. Arts & Antiques in the Garden Werts reported there were 28 booths and a good variety of crafts. Some had ARTS & CULTURE COMMISSION MINUTES June 14, 2004 Page 5 seen ads in the classified section of the Star Tribune and an article in the West section of the newspaper. The charge for booths was $35. E. Dedication of the Jean Harris Bride Werts said she is in charge of the dedication of the bridge, which will be Saturday, October 9, at 10:30 a.m. She asked for help in planning the event. Dickman and Mosow said they would be interested. VII. PETITIONS, REQUESTS AND COMMUNICATIONS A. Communication from Carly Hofstedt about Service on the Commission A note from Hofstedt was included in the packet sent to the Commissioners. She expressed appreciation for her experience as a student representative, and plans to continue. B. Updated Commissioner Lists The updated lists were attached to the information sent to the Commissioners Prior to the meeting. C. Date of Next Commission Meeting It was agreed to hold the next meeting on July 26, and to not meet in August. VIII. ADJOURNMENT MOTION: Mosow moved, seconded by Larson, to adjourn the meeting. Motion carried 6-0. Chair Dickman adjourned the meeting at 8:45 p.m.