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HomeMy WebLinkAboutArts Commission - 04/12/2004 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, APRIL 12, 2004 8:18 P.M. CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOMS A & B COMMISSION MEMBERS: Susan Dickman, Chair; Lois Larson, Steve Mosow, Heather Olson, Ann Rorem, Todd Pernsteiner STUDENT MEMBERS: Evan Estrine, Carly Hofstedt, Andrew Krause COMMISSION STAFF: Sandy Werts, Staff Liaison Peggy Rasmussen, Recording Secretary SUPPORT STAFF: Bob Lambert, Director, Parks and Recreation Services, Laurie Obiazor, Manager, Recreation Services I. ROLL CALL Chair Dickman called the meeting to order at 9:15 p.m., following the presentation on the Park Bond Referendum by Obiazor. All commissioners were present. Student member Hofstedt was absent. II. APPROVAL OF AGENDA Because of the late beginning to the meeting, Dickman recommended discussing only item A. under Old Business, "Develop a Recommendation on Arts Promotion in Eden Prairie." She also recommended limiting the discussion to 20 minutes. MOTION: Mosow moved, seconded by Olson, to limit the agenda to discussion of developing a recommendation on arts promotion in Eden Prairie, and that the discussion be limited to 20 minutes. Motion carried 6-0. III. APPROVAL OF MINUTES of MARCH 8, 2004 MOTION: Mosow moved, seconded by Larson, to approve the minutes of the Arts and Culture Commission meeting held on March 8, 2004, as published. Motion carried 6-0. IV. OLD BUSINESS A. Develop a Recommendation on Arts Promotion in Eden Prairie Dickman recommended that each Commissioner pick their top three items from the list of ideas developed at the Arts Promotion Group meeting. They were the following: • Put out a small publication • Establish a dedicated phone line (Arts Hot Line) • Have a booth at an art fair or opening event ARTS & CULTURE COMMISSION MINUTES April 12, 2004 Page 2 • Publish a provider directory of dance schools, music schools, etc. • Provide a calendar that would be a resource guide to the arts • Put arts information on Web site • List an art directory on Paragon cable • Have a consistent identity • Use an attendance punch card • Use kiosks at various localities to advertise the arts • Develop a theme logo Mosow suggested voting on one project for each of the next several years in order to establish a way to recommend a focus for each year. Werts pointed out that more people sign up for programs in the fall, so that would be a good time to present an initial project. They would have to know by July what that is going to be. Rorem said if they can come up with a logo to identify the program by September, they could set up a booth at fall events and have brochures available to distribute. Olson inquired if the Commission hopes to increase attendance at arts events. Dickman replied the Commission is not supposed to be actively involved in doing that. It is serves in an advisory capacity as a facilitator for arts groups, so they can help with the work. Pernsteiner said the question of who would be responsible for implementing the ideas has to be decided. Larson suggested that volunteers could be designated. Dickman pointed out that Eden Prairie Magazine has indicated it wants to participate. They have some of the expertise to collaborate with the Commission. They are not in a position to offer free services, however. Pernsteiner said the first step is to get a recommendation to the Council and, if approved, then they can decide what they want to accomplish. Mosow said they would want to encourage awareness of arts opportunities so that people who go to the Community Band, for instance, would know about other arts-related activities that are available. Dickman said she thought the Commission would first meet with the City Council and have a dialog with them before submitting a recommendation. Werts said the Commissioners have been talking about going to a City Council Workshop. That would be a starting point for finding out what the Council believes is the place for arts in the City and to make that part of their Strategic Plan. The current plan doesn't mention the arts. Bringing together the arts community may lead to something more permanent in the future. Olson said perhaps they should start with an arts club and begin having these kinds of discussions with them. Werts stated that Plymouth has what it calls ARTS & CULTURE COMMISSION MINUTES April 12, 2004 Page 3 "Arts Prima Vera" where the city tries to bring in a lot of artists and perhaps have a juried art show. Pernsteiner said he thought Eden Prairie could get funding to promote that type of project. Various associations raise money for the arts. Olson said that a few times a year there are gatherings where people bring in items for silent auctions such as art. That would unify the art groups. Larson recommended that the Commission start out by getting an identity and a logo this year. She suggested having a contest to select a logo. She believed establishing a Web site would be the most important thing to do next year. Werts said she would look at how to use the two local newspapers and the Eden Prairie Magazine to promote the arts. They don't have the room to put in articles very far in advance. That means the readers don't get much advance notice about upcoming events. Regarding the City budget, Dickman said she expected that the projects they adopt would cost the City a modest amount. She pointed out that arts promotion is a community effort. Rorem recommended that Werts mail the list of eleven identified items to the Commissioners, who would make their selections and send them back. That would give them something concrete to vote on. Dickman asked Werts to send out the list within the next week. Werts said she would. Everybody should pick their top five items and send them to her. V. ADJOURNMENT MOTION: Mosow moved, seconded by Pernsteiner, to adjourn the meeting. Chairperson Dickman adjourned the meeting at 9:45 p.m. The next meeting of the Commission is on May 10 at 7:00 p.m.