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HomeMy WebLinkAboutArts Commission - 03/08/2004 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, MARCH 8, 2004 8:18 P.M. CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOMS A & B COMMISSION MEMBERS: Susan Dickman; Ann Birt, Cari Grayson, Lois Larson, Steve Mosow, Todd Pernsteiner COMMISSION STAFF: Sandy Werts, Staff Liaison Peggy Rasmussen, Recording Secretary SUPPORT STAFF: Bob Lambert, Director, Parks and Recreation Services, Laurie Obiazor, Manager, Recreation Services I. ROLL CALL Student Representative Hofstedt, Chair pro tem, called the meeting to order at 8:18 p.m. Commissioners Grayson, Larson and Mosow were present. Commissioners Dickman, Birt and Pernsteiner were excused. Student Representatives Evan and Krause were excused. II. APPROVAL OF AGENDA Grayson added an item on the City/School Facilities-Use Committee under VL Reports of Staff and Commissioners. MOTION: Mosow moved, seconded by Larson, to approve the agenda as published and amended. Motion carried 3-0. III. APPROVAL OF MINUTES, February 9, 2004 MOTION: Grayson moved, seconded by Mosow, to approve the minutes of the Arts & Culture Commission meeting held February 9, 2004, as published. Motion carried 3-0. IV. OLD BUSINESS Review of March 8 Focus Group Meeting Mosow said attendance was good at this night's session. Grayson stated there was a good discussion that brought out new ideas. With regard to the school survey conducted by Jean Luebke, Hofstedt said she saw the survey on the school's Web site, but didn't respond because she thought it was too long and would take up too much of her time. That may be the reason why a lot of students and parents didn't respond to it. She also thought the Web site didn't explain the reason for the survey very well. ARTS & CULTURE COMMISSION MINUTES March 8, 2004 Page 2 Werts said it appears the school is willing to partner with City groups. She hopes there will be a way they can do something together. However, much more information is needed before the Commission can give recommendations to the City Council. Larson said it should be helpful if members of the focus group submit ideas. Mosow suggested drawing up an uncensored list of recommendations, put them into categories and then present them to the focus group, asking the group to determine how to consolidate them. Grayson said she believed members of the focus group would send in some good responses. Those could be formulated into a strong recommendation and an outline of the Commission's goals, which would then be submitted to the City Council. If approved by the Council, that should eventually lead to implementation of those goals. Werts said she would be on vacation the last week in March, returning to work April 5. Before leaving, she will read and highlight the information sent to her by the focus group, and will ask the department's secretary to pull out the highlighted portions and put it all together. V. NEW BUSINESS Discussion on Proposal to Use Old Theaters at EP Center Werts said Councilmember Jan Mosman talked to her and Sandy Luker about the need to determine what groups would be interested in using these old movie theaters. Luker has been working on this. Some groups were mentioned during the focus group's discussions. Werts has spoken to the general manager of Eden Prairie Center, which is owned by General Growth. He told her that he didn't believe the Community Theater alone could fill the whole need for the former movie theaters. One problem is that there is no longer egress to the outside, because a new building stands where that used to be. He said he would talk to the Center's architect about creating new access and what that would cost. Grayson pointed out that as long as General Growth is not destroying the theater area, the Commission has time to work on making a decision about whether this idea is viable and do some fundraising, if necessary. Werts said that would depend on how much General Growth would charge the City. VI. REPORTS OF STAFF AND COMMISSIONERS A. Community Theater Advisory Committee Werts said members of the Community Theater have been working on establishing bylaws and other things needed to set up an Advisory Committee for the Community Theater. They will meet again in April, but after that will be working on Summer Theater, so would not be meeting again until July or August. ARTS & CULTURE COMMISSION MINUTES March 8, 2004 Page 3 When their work is done, they will be invited to make a formal proposal to the Commission that the Community Theater Advisory Committee become a subcommittee of the Arts and Culture Commission. The Commission could then make that recommendation to the City Council. B. Report on Winter Theater—You Can't Take It With You The report on ticket sales and attendance was reviewed. Werts reported that attendance totaled 536, which was an increase over last year. C. City/School Facility-Use Committee Grayson reported the original meeting date of March 3 was changed to March 24, and she would not be able to attend. She asked if someone could take her place. Werts said a representative from the Arts and Culture Commission is needed to make a quorum. Mosow said he would plan to attend, if his schedule permitted. As Grayson is leaving the Arts and Culture Commission, Werts said another Commissioner would have to be appointed at the April meeting. The City/School Facility-Use Committee meets twice a year, in March and October. D. Murder Mystery, Reviewed to Death, at the Cummins House Werts reported a catered meal is served, and actors from the Community Theater will perform a murder mystery, "Reviewed to Death." There are six performances — March 18, 19, 20, 25, 26 and 27. Werts said tickets were still available for all but two nights. VII. PETITIONS, REQUESTS AND COMMUNICATIONS VIII. ADJOURNMENT MOTION: Mosow moved, seconded by Grayson, to adjourn the meeting. Motion carried 6-0. Chair pro tem Hofstedt adjourned the meeting at 8:50 p.m.