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HomeMy WebLinkAboutArts Commission - 02/13/2006 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, FEBRUARY 13, 2006 7:00 P.M. CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOMS A AND B COMMISSION MEMBERS: Steve Mosow, Chair; Heather Olson, Vice Chair; Lois Larson, Ann Rorem, Diane Zielke STUDENT MEMBERS: Sarah Erickson, Michael Kientzle, Grace Li COMMISSION STAFF: Sandy Werts, Staff Liaison Peggy Rasmussen, Recording Secretary SUPPORT STAFF: Bob Lambert, Director, Parks & Recreation Services; Laurie Obiazor, Manager of Recreation Services I. ROLL CALL Chair Mosow called the meeting to order at 7:30 p.m. Commissioners Olson and Zielke were excused. Student Member Kientzle was absent. II. APPROVAL OF AGENDA Under Petitions, Requests and Communications, Werts added Item C. City/School Facility Advisory Committee, and Item D. March Commission MeetinIZ. MOTION: Rorem moved, seconded by Larson, to approve the agenda as published and amended. Motion carried 3-0. III. APPROVAL OF MINUTES OF JANUARY 9, 2006 MEETING MOTION: Larson moved, seconded by Rorem, to approve the minutes of the Arts and Culture Commission meeting held January 9, 2006, as published. Motion carried 3-0. IV. EDEN PRAIRIE PLAYERS UPDATE Werts reported that the preview performance of "It Wasn't Murder?" is being held on Thursday, February 16, at $5 per person. Subsequent performances are $8 for seniors and students, and $10 for adults. Flyers about the play were given to Commissioners and student members to post wherever they could. V. OLD BUSINESS A. Eagle Statues Rorem said she has talked to a person at Fiber Stock, but has not received the information he promised to send. She still has not had a response from Fast Korp. ARTS & CULTURE COMMISSION MINUTES February 13, 2006 Page 2 Rorem made a drawing of an eagle statue and sent it to Fast Korp and Fiber Stock in order to get a price quotation from them. From the information she has received from TivoliToo, Rorem said that in addition to the $21,000 it would cost to build 20 statues, it appears there is another $1,400 charge for each statue. She plans to call and ask them about that. Rorem said she would e-mail Werts and the Commissioners when she gets further information from all three companies. Werts said that at a previous meeting Olson suggested getting ideas and feedback from the Chamber of Commerce and other groups before we finalize plans to build eagle statues. B. 2006 Commission Work Plan The 2006 Commission work plan was approved at the January meeting, and was included in the packet sent to Commissioners for their reference. Larson noted that the first goal was to recruit candidates to fill the open positions on the Commission. She did not apply for reappointment. Werts said Zielke and Rorem have applied for reappointment, and that would leave four members on the Commission. Mosow suggested asking someone from the Eden Prairie Players to be an ad hoc representative to the commission. Werts agreed to do that. Werts said not many residents came to the information session about commissions on January 24. Most applied for the Veterans Memorial Task Force, which will be deciding on an appropriate memorial. The memorial would be a piece of public art. Mosow suggested having a representative from the Arts and Culture Commission on the Task Force because of the Commission's interest in public art. Werts said she would talk to Bob Lambert about that. She will also ask Janet Jeremiah to speak to the Commission about the Eden Prairie major center area plan and how public art might be used there. VI. NEW BUSINESS A. Review and Revise Charter Statement One of the Commission's goals for 2006 is to review and revise the charter statement. Werts said the first thing they should discuss is "What is our Mission and Purpose." She sent additional information to add to the discussion from the networking sessions about developing an art center and public value of the arts. Because she could not be at the meeting, Olson submitted input on revising the charter statement for the Commissioners' consideration. After reviewing it, the Commissioners agreed on the following wording: ARTS & CULTURE COMMISSION MINUTES February 13, 2006 Page 3 Purpose: Act to advise the City on matters pertaining to cultural,performance and visual art programs. Roles & Responsibilities: A. Provide input to staff on development of performance and visual art programs that ensure the community experience and availability of the arts. B. Provide input to staff on the development of programs that communicate, preserve, and celebrate our historic and diverse cultural heritage. C. Recommend policies related to the operation of programs and facilities related to the arts. D. Study and propose the development of facilities related to the arts. E. Enlist the cooperation of organizations and individuals in the community to promote community awareness, cooperative initiatives, and support of cultural, performance and visual art programs. F. Promote partnerships with art and cultural resources throughout the metropolitan area. Mission and Purpose: Knowing the benefits that the arts contribute to a vital and vibrant community, our purpose is to enhance the creative and cultural opportunities for its residents through offering a broad range of cultural, performance and visual art programs The above statements will be brought back as an open document to the next meeting for approval by the Commission. B. International Festival—Commission Support Werts said she would be asking the Human Rights and Diversity Commission for their support in planning the International Festival. Since "celebrating our cultural heritage" is part of the Roles and Responsibilities of the Arts and Cultural Commission, she asked for its support of the festival and recommended one or two members be appointed to serve on the planning committee. Students would also be welcome. Because two members of the Commission were absent, and there might be new members joining in April, it was decided to put off making an appointment until the April meeting. C. 2006 Art Resource Directory Werts referenced the information from last year's Art Resource Directory that was in the Eden Prairie Resident's Guide. Werts recommended dividing up the ARTS & CULTURE COMMISSION MINUTES February 13, 2006 Page 4 list from last year's directory among the Commissioners, calling those on the list to ask if they want to remain in the directory and if there are any changes. Rorem inquired if the cover of the Resident's Guide could indicate that there is an art resource directory inside. Werts said she would make that request of the editor. Mosow said there would be a detailed review at the next meeting. He asked people to bring their comments to the meeting, what changes should be made, etc. VII. REPORTS OF STAFF AND COMMISSIONERS A. Developing an Art Center—Prouammins! Best Practices Werts reported that the program at the White Bear Center for the Arts dealt with best practices in program development and programming without a facility. Commission Olson also attended, as did former Councilmember Jan Mosman. Werts was one of five people who were invited to speak. Werts spoke about how Eden Prairie staff selects programs; how fees are established; how they determine program content and breadth; and what are their current challenges. She offered to send out information from the session to the Commissioners. There are three more sessions that will be held in the art centers of Edina, Bloomington and Minnetonka. Werts invited the Commissioners and students to come with her to the programs. They should register on the Metropolitan Regional Art Council's Web site. Werts said she would send an e-mail to all the Commissioners to inquire if they are interested. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. Commission Appointments Werts said the deadline for submitting applications was extended to February 17. There will be three openings on the Commission. She was told there has been only one applicant at this time. Mosow asked that members of the Eden Prairie Players be reminded that the Arts and Culture Commission has openings. B. Increasing Arts Participation—MRAC Workshop March 4—Eden Prairie Werts reported that Olson is planning to go to this workshop. Werts would like a group from the Commission to attend, and asked the Commissioners to e-mail her and let her know if they are interested. C. City-School Facility Advisory Committee Werts said the next meeting is on March 1. The committee meets twice a year. She asked for a volunteer to represent the Arts and Culture Commission. Mosow said he would attend the meeting on March 1. ARTS & CULTURE COMMISSION MINUTES February 13, 2006 Page 5 D. March Commission Meeting Werts said she would be out of town from March 11-19, which would necessitate changing the next Commission meeting date. Several dates were mentioned, but the Commissioners were not available on those dates. MOTION: Rorem moved, seconded by Larson, that due to a number of conflicts with a number of members, the next meeting be moved to the second Monday in April, at 7:30 p.m. Motion carried 3-0. IX. ADJOURNMENT As this was her last meeting, Commissioner Larson was thanked for her involvement in the Commission. The Commission Banquet, recognizing service on the commissions, is scheduled for Wednesday, April 26. MOTION: Larson moved, seconded by Rorem, to adjourn the meeting. Motion carried 3-0. Mosow adjourned the meeting at 8:59 p.m.