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HomeMy WebLinkAboutArts Commission - 09/10/2007 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, SEPTEMBER 10, 2007 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair: Kelly Brandon, Karen Busack, Farida Kathawalla, Rita McCormick, Steve Mosow COMMISSION STAFF: Sandy Werts, Staff Liaison Katie Hood, Recording Secretary SUPPORT STAFF: Laurie Obiazor, Manager of Recreation Services I. ROLL CALL Rorem called the meeting to order at 7:05 p.m. Commissioner McCormick was excused. Jessie Shook, Frank Bi, and Amber Mayer were all introduced as new student commission members. Megan Letan, Melissa Miller, and Anestasiya Filimonova were visiting for a class at school. Shannon Elsenpeter was in attendance to report on the Community Band. Jennifer Cambern, the Recreation Intern, was in attendance. II. APPROVAL OF AGENDA Veteran Memorial was added to VII. PETITIONS, REQUESTS AND COMMUNICATIONS A. Upcoming Events. MOTION: Busack moved, seconded by Mosow, to approve the agenda as revised. Motion carried 6-0. III. APPROVAL OF MINUTES OF JULY 30, 2007 MEETING On page 1, II APPROVAL OF AGENDA, first paragraph, second sentence should read " Riley-Jacques...." The second paragraph change "...Rorem..." to "...Olson...". On page 1, III. APPROVAL OF MINUTES OF JUNE 11, 2007 MEETING, fourth paragraph, third sentence change "...forth..." to "...fourth...". On page 2, III. APPROVAL OF MINUTES OF June 11, 2007 MEETING, fifth paragraph remove "...to send..." from the second sentence. On pages 2-5, in the header, the date should be changed from "May 14, 2007" to "July 30, 2007". On page 2, IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE, A. UPDATE ON CURRENT PROJECTS OF THE EDEN PRAIRIE PLAYERS paragraph ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 2 2, third sentence change "...enormance..." to "...enormous...". In the second paragraph, sixth sentence change "...City..." to "...Cities...". In the third paragraph, first sentence change "...Jake's Women and The Dinner Party." to "...Jake's Women and The Dinner Party.". In the sixth paragraph, second sentence change "Lotthammer said the proposal is able to be done. It is looking like the amphitheater will be completely shut down during construction. Next year is the year to work on the renovations." To "Lotthammer said the budget will not be known until later this year; however, seating and stage replacement is proposed to be funded. The amphitheater will be completely shut down during construction in 2008." In the seventh paragraph change "27 wagons..." to "27 Wagons...". In the seventh paragraph change "Words, Words, Works" to "Words, Words, Words". On page 3, V. OLD BUSINESS, A. REVIEW OF 2006 PROGRAMS, second paragraph third sentence change "...an artist, Hirschfield's, a graphic designer, and interior designer business." To "...architects, Hirschfield's, a graphic designer, and a fashion and furniture design business. In the fifth sentence change "...6 — 9 or 10 pm." to "...6 — 10 pm". On page 3, V. OLD BUSINESS, D. CEDAR HILLS CLUB HOUSE UPDATE, second sentence change "...cities possession." to "city's possession." On page 3, NEW BUSINESS, A. RESULTS OF THE DISCUSSION OF THE COMMUNITY PARTNERSHIP BREAKFAST, second sentence change "...there is no to do out of the notes." To "...the commission has nothing to do with the notes." On page 4, VII. REPORTS OF STAFF AND COMMISSIONERS, A. INTERNATIONAL FESTIVAL, first paragraph, second sentence change "...marly floor is need..." to "...marley floor is needed...". The sixth paragraph, second sentence change "Olsen..." to "Olson..." The sixth paragraph, fourth sentence change "Olsen..." to "Olson..." On page 4, VII. REPORTS OF STAFF AND COMMISSIONERS, B. COMMISSION ROSTERS — RUBLIC AND PRIVATE DATA, first paragraph, first sentence change "...any student..." to "any of the same students...". On page 5 VII REPORTS OF STAFF AND COMMISSIONERS, D. SUMMER CONCERT SERIES AND MUSICAL, first paragraph change "...Park n' Movies..." to "Park-in Movies...". On page 5 VII PETITIONS, REQUESTS AND COMMUNICATIONS, A. UPCOMING EVENTS, third paragraph "Olsen..." to "Olson..." MOTION: Busack moved, seconded by Mosow, to approve the minutes of the Arts and Culture Commission meeting held on September 10, 2007, as published and amended. Motion carried 6-0. ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 3 IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE A. UPDATE ON CURRENT PROJECTS OF THE EDEN PRAIRIE PLAYERS Werts stated A Collection of One Acts will be on September 14, 15, 21, and 22 at 7:30 p.m., and September 23 at 2:30 p.m.. The ticket price includes appetizers before the show and at intermission. The show has mature themes. The ticket price is $15. Auditions for the Neil Simon show: Jake's Women will be held in mid November. B. UPDATE ON CURRENT PROJECTS OF COMMUNITY BAND Elsenpeter stated the first rehearsal for the community band is at Central Middle School on September 27. The next Community Band chair will represent the band at the Eden Prairie Arts & Culture Commission, and Tina is the next chair. During the summer of 2008, the Eden Prairie Band will have an international trip to Greece. The trip will be for ten days. Five days each for a cruise and five for travel. The band members who go on the trip will play four to five concerts. Band members will pay for their travel costs. Elsenpeter stated the band enjoyed playing in the musical. V. OLD BUSINESS A. REVISION OF ART RESOURCES DIRECTORY Werts sent a proof back and the directory is finalized. The Eden Prairie Resident's Guide, including the Art Resources Directory, should be out at the end of the month. B. OATH OF OFFICE Kathawalla will complete the Oath of Office after the commission meeting. C. COURAGEOUS CONVERSATIONS FEEDBACK Olson doesn't think anything will happen unless people work together towards a common goal. Busack will take feedback back to the group. Werts stated it would be nice to get more people involved in the planning of the International Festival. Olson stated it may be good to look at what the traditions are in countries today because many of the traditions looked at are traditions from the past. Mosow thought having a project to connect people is the right approach. Olson suggested the International Festival could be a week and not just a day. Brandon suggested during the winter there could be another International Festival. Mayer stated at the International School, they have a winter European market place, and this could be an idea to add on to the current festival or have as a ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 4 winter festival. Shook stated since everyone likes food, one day of the festival could be devoted for food. Olson stated the Garden Place could be a good place. Busack asked what the rules and requirements would be at the Garden Place. She wondered if the food would be easier to deal with if the festival was indoors. Werts stated the Garden Room would have to cook the food. Brandon suggested selling pre-made crafts from various cultures. VI. NEW BUSINESS A. 2008-2009 BUDGET PROPOSAL Werts stated the City Council established a Budget Advisory Commission. The commission was set up to help slow down the growth of the city budget. There were three versions of the budget. Version 1 was to have a total growth of the budget of 10 percent. Version 2 was to have to total growth of 9.6 percent (6.3 percent in 2008 and 3.3 percent in 2009). Version 3 was to have a 5.0 percent growth in 2008 and 1.9 percent growth in 2009. A copy of the 2008/2009 budget message memo was distributed to the commission. The memo details Core Mission Services, Supplemental Mission Services, and Mission Support Services for the city of Eden Prairie. These are services, when defined, allow the city to prioritize when making budget decisions. It was also discussed one Full Time Equivalent could be reduced in Parks & Recreation. The Parks & Recreation had to evaluate on where cuts should be made and will provide the results to the City Manager. For now the budget growth is set at version 1. As future evaluations are performed further reductions will most likely be made. Werts distributed a memo from the Budget Advisory Commission. The memo includes recommendations from the Budget Advisory Commission for the 2008- 2009 budget. In the end the City Council and the City Manager are responsible for the budget, not the Budget Advisory Commission. The city has been looking at selling the historic properties. Due to this possibility, local high school students were present at the City Council meeting to oppose the selling property currently is being used by Dunn Bros. Werts stated the Arts & Culture Commission will present at the City Council Meeting on October 2. The commission is to tell the City Council what we are doing and the benefits to the community. Mosow stated concern for making budget decisions for short term reasons and the possibility of making Eden Prairie a bedroom community where people only come to sleep and not engage in the community. There doesn't appear to be a vision for establishing a sense of community. Werts stated she received an email from a man who attended the Barn Dance who stated the Barn Dance helps provide a sense of community. Werts stated the budget will be finalized in December 2007. ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 5 Busack expressed concern the Arts & Culture Commission only has one date to present and other commissions have more than one presentation date. Werts stated this wasn't a problem. The presentation from 2005 can be used for the current presentation preparation because it talks about the benefits of the Arts & Culture in the community. B. PRESENTATION TO CITY COUNCIL— October 2 Werts stated the presentation will be to talk about the community and how it benefits the community. Werts will not be able to attend the presentation. There should be no more than three people presenting. Usually the Chair and the Vice Chair present to the City Council. The presentation will be a PowerPoint presentation. The presentations are usually at the beginning of the City Council meeting. Olson, Rorem, and Mosow will attend the City Council meeting and present. The group will meet after the September 10 Art & Culture Commission meeting to work on the presentation. C. SPONTANEOUS STOREFRONT REPORT Werts distributed information gathered by Recreation Intern Jennifer Cambern on Spontaneous Storefronts. Cambern contacted FORECAST PUBLIC ARTWORKS. FORECAST pays arts $1,000 — 4,000 for the work on the storefronts. FORECAST PUBLIC ARTWORKS has managed projects in the suburbs of St. Louis Park, Bloomington, and Wayzata. D. ART CRAWL REPORT Werts distributed information gathered by Recreation Intern Jennifer Cambern on the local art crawls. There are two local art crawls The NW Suburbs Art Crawl and the West Metro Art Crawl. The NW Suburbs Art Crawl has a budget of$6,000— 8,000. The first year the art crawl did not charge the artists to participate, but the second year the artists were charged a $75 fee. The majority of the budget went for printing. The first year there were 40 artists, which was too many to manage. There were also too many similar artists. The second year there were 20 artists, which was a more manageable number. The artist is responsible for their own insurance coverage because the visitors go to the artist's home. The NW Suburbs Art Crawl is currently in the third year and is considered very successful. Recommendations from the NW Suburbs Art Crawl are to start early to get artists, have a lot of volunteers, and to stay within community for sponsorship. NW Suburbs Art Crawl expressed interest in joining together and creating one event. The West Metro Art Crawl operates in a location which includes part of the Eden Prairie area. The money for this project came out of the artist's own project. The West Metro Art Crawl stated artists were more willing to participate in an art show if the show were juried. The West Metro Art Crawl had two artists at each ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 6 location to give more variety and eight to ten artists participated. The West Metro Art Crawl stated art crawls held on Sundays did not have the visitors purchasing much. The majority of artists want to participate to make money. Busack suggested a children's art studio could host an art crawl located in one location. Rorem suggested an art crawl could be held during garage sale session. Busack suggested the Parade of Homes would be a good time to host an art crawl. Wert's stated it was Jennifer Cambern's last day as Recreation Intern. E. NEW PROGRAM IDEAS Werts distributed a memo about the new program ideas of Group Rate Tickets and a St. Louis Park Art Hunt. • GROUP RATE TICKETS Werts stated group rate tickets do not add any cost to the budget. There are two drawbacks to the group rate tickets. There needs to be a 20 percent administrative fee added on the ticket price. Taking in account the initial discount, there might not be any savings with the administrative fee. The second drawback is a minimum number of tickets need to be purchased. The tickets have to be purchased in advance to meet an earlier deadline. Olson stated if purchasing tickets through the city meant not using Ticket Master then she would use the service. Rorem asked if a bus would be provided or if participants would drive themselves. Werts stated a bus would drive the price up, which is viewed as a negative. Busack asked if the group rate tickets would result in better seats. Werts stated this is usually the case. Werts stated the tickets would not be bought until there was commitment from the participants. Busack stated the Children's Theatre could be used as a test. Rorem suggested picking a matinee. Busack suggested trying two shows as a test to see if there is interest in the community. • ST. LOUIS PARK ART HUNT Werts stated the St. Louis Park Art Hunt was held for the St. Louis Park Parktacular. This event is similar to Schooner Days in Eden Prairie. The community members who find the art get to keep the art. Mosow like the idea of an art hunt. The art hunt could be held around the International Festival using a variety of art. Werts said an artist would need to be found. Rorem thought it was a good idea because it would get people to move to different parts of the city. Mosow said this was a low cost activity. Werts stated clues would need to be developed. Rorem asked if Werts needed answers on two ideas. Werts stated she was sharing the information and did not need an answer. ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 7 VII. REPORTS OF STAFF AND COMMISSIONERS A. INTERNATIONAL FESTIVAL REPORT Werts distributed a memo for a report of the International Festival. Werts stated the International Festival was a very successful day. There were around 750 people in attendance. Two food groups did not attend, so the festival was short on food. Kathawalla stated it was good a lot of people showed up for the festival. Werts stated there were two stages. Set up and take down were an issue. The Marley floor needed to be cooled down for it to be used. The dancers ended up not using the Marley floor because it was too hot. Olson asked why Round Lake was a preferred sight, as opposed to Purgatory Creek, for the 2008 International Festival because Staring Lake will not be available due to the reconstruction of the amphitheater and Purgatory Creek is too windy, which makes it difficult for vendors. Werts stated Round Lake was a preferred sight for the 2008 International Festival because Staring Lake will not be available. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. UPCOMING EVENTS • Sunbonnet Day Werts stated the day was beautiful and there was great turnout. The attendance was around 500 people. • A Collection of One Acts A Collection of One Acts will be on September 14, 15, 21, and 22 at 7:30 pm, and September 23 at 2:30 p.m.. • Veterans Memorial Olson stated there is a walk/run on Saturday, September 15, 2007. The walk starts at 9:10 a.m.. There is a $20 entry fee prior to the event and $25 entry the day of. One-third of the entry fee goes to the cost of building the sculpture at Purgatory Creek. B. ART ON CITY WALLS • September—Associated Watercolorists • October—Margaret Chach Trodahl - Watercolor IX. ADJOURNMENT ARTS & CULTURE COMMISSION MINUTES September 10, 2007 Page 8 MOTION: Olson moved, seconded by Kathawalla, to adjourn the meeting. Motion carried 6-0. Rorem adjourned the meeting at 8:50 p.m.. The next meeting will be on October 8, 2007.