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HomeMy WebLinkAboutArts Commission - 07/30/2007 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, JULY 30, 2007 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair: Kelly Brandon, Karen Busack, Farida Kathawalla, Rita McCormick, Steve Mosow COMMISSION STAFF: Sandy Werts, Staff Liaison Katie Hood, Recording Secretary SUPPORT STAFF: Laurie Obiazor, Manager of Recreation Services I. ROLL CALL Rorem called the meeting to order at 7:03 p.m. Commissioner Kathawalla was excused. New commission member Rita McCormick was welcomed to the commission member. Commissioner Brandon was absent. Jay Lotthammer was introduced. The Recreation Intern, Jennifer Cambren, was introduced. II. APPROVAL OF AGENDA Congratulation Cards was removed from VIL REPORTS OF STAFF AND COMMISSIONERS. Riley-Jacques Twilight Specials and Summer Concert Series and Musical were changed to VII. REPORTS OF STAFF AND COMMISSIONERS C. and E respectively. MOTION: Olson moved, seconded by Mosow, to approve the agenda as revised. Motion carried 6-0. III. APPROVAL OF MINUTES OF JUNE 11, 2007 MEETING On page 1, I Roll Call, should read "...and Olson were excused." McCormick was not in attendance. On page 2, V.A., the second paragraph, last sentence should be changed to "The Arts Initiative Budget allocated..." On page 2, V.B., the forth sentence should be changed to "Mosow said staff time needs to strike a balance between planning programs and raising money". On page 3, the second paragraph "Local banks..." should be changed to "Two banks...". The third paragraph the last sentence should be changed to "Werts replied the commission..." and "...Cummins House because the future availability of the Cummins House is unknown." The fourth paragraph, first sentence should be changed from `Busack" to "alerts". The sixth paragraph, last sentence should be changed to "...could initiate the art crawl and eventually pass it off to the artists. The seventh paragraph, the last sentence should be removed. The ARTS & CULTURE COMMISSION MINUTES July 30, 2007 Page 2 ninth paragraph, second sentence should be changed to "...could advertise for artists to be...". The ninth paragraph, last sentence should be removed. The Commission discussed how the unapproved minutes would be sent to the group members. The group decided the unapproved minutes will be sent out be email. Olson moved, seconded by Busack. Motion carried 6-0. MOTION: Olson moved, seconded by Busack, to approve the minutes of the Arts and Culture Commission meeting held on June 11, 2007, as published and amended. Motion carried 6-0. IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE A. UPDATE ON CURRENT PROJECTS OF THE EDEN PRAIRIE PLAYERS Reed Schulke said there were smaller crowds than past years. This could be due to the fact it was an old-fashioned show. There were good comments on the show. The show was very close on the budget,but the exact numbers aren't available yet. Busack asked if weather was an issue. Reed stated there was one cool night, but there were some hot nights Schulke said Alice in Wonderland is being looked at for the show next year. The Eden Prairie Players were looking for directors for the One-Acts. Many people were turned away due to the enormous response. There was not much internal interest. Olson asked where the search for directors was advertised. Werts stated in the Twin Cities Theatre and Film website and a community email was sent out. Reed stated some of the directors are casting their own cast. There are two Neil Simon possibilities for the winter show: Jake's Women and The Dinner Party. On Golden Pond and Harvey are also being considered The show for next summer is unknown at this time. One possibility is Just Another High School Reunion. This would cost very little and would be inside. The cost for the show would be $20/ticket and dinner would be included. Adam Bestler drew up plans for sound, light, and stage at the barn. There are three options: good, better, and best. One option would be a temporary grid system with three-sided seating. Busack asked what happened to the amphitheater proposal. Lotthammer said the budget will not be known until later this year;however, seating and stage replacement is proposed to be funded. The amphitheater will be completely shut down during construction in 2008. The seating needs to come out. The decking and wiring for sound need to be redone. The budget will not be known until later this year. Werts asked about a separate building for storage. Lotthammer said this was not fundable. Schulke said there is enough storage for now. Reed stated the one act shows include: • The Valiant • Still Alarm ARTS & CULTURE COMMISSION MINUTES July 30, 2007 Page 3 • 27 Wagons Full of Cotton • Words, Words, Words • The Tridget of Greva B. UPDATE ON CURRENT PROJECTS OF COMMUNITY BAND Werts said the last concert for the Community Band is Thursday, August 2. The last concert will be in Chanhassen outside of the library. Jazz on the Prairie finished at Staring Lake and will start rehearsing in September. The Dixieland Band will be at Sunbonnet Day. The Eden Prairie Foundation gave $1400 for uniforms for Jazz on the Prairie. V. OLD BUSINESS A. REVIEW OF 2006 PROGRAMS Werts stated Jennifer Cambern will have information on the Art Crawl for the September meeting. Werts stated Cambern is currently researching Spontaneous Store fronts. Olson attended an Art Crawl on Glenwood Avenue. The tour had 5-6 locations and was walkable, but was not highly attended. The hosts included architects, Hirschfield's, a graphic designer, and a fashion and furniture design business. There were also snacks and music at each location. The Art Crawl was businesses, not individuals, and was from 6— 10 pm. B. REVISION OF ART RESOURCES DIRECTORY Busack stated the people called thought it cost money to be in the directory. Rorem stated it was free in her phone calls. McCormick asked when the directory goes out. Werts stated the directory goes out the end of September or October. C. OATH OF OFFICE McCormick will complete the Oath of Office after the meeting. D. CEDAR HILLS CLUB HOUSE UPDATE Jay Lotthammer stated the developer was looking at the land for their private usage. Werts said the land was unlikely to go into the city's possession. VI. NEW BUSINESS A. RESULTS OF THE DISCUSSION OF THE COMMUNITY PARTNERSHIP BREAKFAST ARTS & CULTURE COMMISSION MINUTES July 30, 2007 Page 4 Busack talked about the two documents passed out to the group: Courageous Conversations and Top Themes From Group Conversations. Busack said the commission has nothing to do with the notes. At the next meeting in September, the commission members can bring comments to Busack. Mosow asked who took action on the items in the documents. Busack stated it is difficult to determine what can be actionable because there is no forum. Busack stated it is helpful to keep awareness of the issues on a high level. Werts stated the Human Rights and Diversity Commission gets involved in the issues. Werts did not know if the notes went to the Human Rights and Diversity Commission. Busack stated the International Festival provides an opportunity for a variety of cultures to get together. VII. REPORTS OF STAFF AND COMMISSIONERS A. INTERNATIONAL FESTIVAL Werts passed around an example of the International Festival flier. Werts stated a marley floor is needed for the dancers. There was difficulty in obtaining the floor, but it is available. There is a schedule change to allow for the floor set-up. Werts stated the festival has only three food vendors: Kabobi, Indian Palace, and the Boy Scouts. Werts stated the logo on the front has various flags. These flags represent the people living in our community. Werts stated Rasmussen College, TCF, American Muslim Community Center, and Children's Technology Workshop are all sponsors of the festival. McCormick asked what the attendance has been previously. Werts stated 500-600 people attended last year,but there was rain during the festival. Werts stated Jasmine Wu and Joanne Kasal are performing a Chinese performance. Olson asked if Lodi, China was a sister city to the City of Eden Prairie. Werts stated it is the school system partnering with Lodi, China, and it isn't a sister city to the City of Eden Prairie. Olson stated maybe China could be emphasized another year. Werts stated the volunteers usually run out towards the end of the day for the games. Werts stated the commission members are welcome to volunteer. McCormick asked if the festival will be listed in the newspapers and publications. Werts stated the community is informed by fliers. B. COMMISSION ROSTERS —PUBLIC AND PRIVATE DATA ARTS & CULTURE COMMISSION MINUTES July 30, 2007 Page 5 Busack asked why we didn't get any of the same students back for next year. The commission wasn't sure; it was thought one year was enough. C. RILEY-JACOUES TWILIGHT SPECIALS Werts stated the June barn dance had around 45 people in attendance. Werts said there were 102 people for the July 14 bluegrass performance. Werts stated there is a barn dance on Friday, August 24. D. SUMMER CONCERT SERIES AND MUSICAL Werts stated the summer concert series has gone well. There have been two rainouts. This past Wednesday there were 100 people in attendance. The weather affects the turnout. August 17 and 18"' are the Park-in Movies dates. The Wednesday before is the last concert for the summer. Werts passed out a flier for Hansel and Gretel. There will be six shows. • August 16 — 19 2 p.m. • August 17 — 18 7 p.m. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. UPCOMING EVENTS • Riley-Jacques Twilight Special — Barn Dance with "Pigs Eye Landing". Werts passed out a flier. • Sunbonnet Day - Werts stated there will be a 20-foot trailer with a farm scene. Werts stated volunteers are needed. Olson asked what the house is like. Werts stated the house has been restored, but she doesn't think the house is furnished. B. ART ON CITY WALLS • July —Gwen Kline—Watercolors • August—Kenneth Berg —Acrylic and Oils IX. ADJOURNMENT MOTION: Mosow moved, seconded by Olson, to adjourn the meeting. Motion carried 6-0. Rorem adjourned the meeting at 8:45 p.m. The next meeting will be on Monday, September 10.