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HomeMy WebLinkAboutResolution - 96-85 - Fire Department Policy & Procedures Manual - 05/07/1996 RESOLUTION NO. 9 6 - 8 5 EDEN PRAIRIE FIRE DEPARTMENT POLICY & PROCEDURES Eden Prairie Fire Department Policies and Procedures Manual Summary of Chapter 2 : Co Personnel Policies to be submitted to City of Eden Prairie City Council as a Resolution ,- City of Eden Prairie Resolution No. xxx.xx �• Effective Date: 6/8/95 Eden Prairie Fire Department Revision Date: 6/8/95 Mission Statement The mission of the Eden Prairie Fire Department is to reduce the loss of life and property by providing fire suppression, emergency rescue services, and fire/safety education to the general public. Vision Statement It is our vision to be known as an innovative and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services and quality fire/safety education to the public. We strive to offer the best available education and training to our members. We are committed to providing an environment which fosters teamwork among members. We desire to have an atmosphere of open • communication which promotes the health and welfare of individual members. Customers We consider the following groups of people to be the customers of the Eden Prairie Fire Department: External Customers • Homeowners • Emergency participants • City of Eden Prairie • State of Minnesota • Government agencies • Industries and businesses • Other fire departments Internal Customers • Members of fire department(firefighters and officers) • Staff personnel • Eden Prairie Fire Department POLICIESAND PROCEDURES MANUAL Page: 1 of 10 City of Eden Prairie Resolution No. xxx.xx Effective Date: 6/8/95 Eden Prairie Fire Department Revision Date: 6/8/95 C. Membership Eligibility Verification The Eden Prairie Fire Department will comply with the Immigration Reform and Control Act of 1986. D. Membership Eligibility All applicants for membership and all on-going members in the Eden Prairie Fire Department shall meet the membership eligibility requirements. E. Membership Verification The Eden Prairie Fire Department provides membership verification and information through its Administration. Information is provided within the guidelines of the Minnesota Government Data Practices Act M.S. 13.43. F. Membership of Relatives The Eden Prairie Fire Department does not restrict membership of more than one member of an immediate family. However, such membership must not create or be perceived as creating a conflict of interest. In order to prevent any such conflict of interest or perceived conflict of interest, a member may not directly supervise, take part in decisions to hire, retain, promote, demote, evaluate performance of a member of his/her immediate family. ( • G. Position Posting Any available position in the Eden Prairie Fire Department is posted in all stations. H. Performance Review Process The Eden Prairie Fire Department provides an annual performance review process for all members based on the primary responsibilities/duties listed on each member's position description. I. Member Status Categories Eden Prairie Fire Department has established member status categories to aid in determining availability and benefits. • Eden Prairie Fire Department POLICIES AND PROCEDURES MANUAL Page: 3 of 10 City of Eden Prairie Resolution No. xxx.xx Effective Date: 6/8/95 Eden Prairie Fire Department Revision Date: 6/8/95 Article 6 Insurance Benefits While functioning in the capacity of an Eden Prairie firefighter, members are covered by the City of Eden Prairie's liability insurance, Minnesota workers compensation insurance, and the Relief Association insurance plans. Disability and He insurance benefits may also be available through various state, federal, and private agencies. Article 7 General Benefits A. Member Assistance General Need A confidential assessment and referral service is provided through the City of Eden Prairie to assist members and their dependents in solving personal problems. Through the Employee Assistance Program (EAP), members and their dependents have access to certified social service counselors 24 hours a day. Critical Incident Stress A Critical Incident Stress Debriefing group session led by a team of specially trained mental health • professionals and peer counselors is provided to any Eden Prairie Fire Department member. B. Professional Licenses and Memberships The Eden Prairie Fire Department may require members to obtain and maintain job required licenses and/or memberships in professional organizations. Upon approval of the Fire Chief, these licenses and memberships will be paid by the EPFD. C. Educational Costs Reimbursement Approved costs and tuition for educational requests are paid by the Eden Prairie Fire Department. Eden Prairie Fire Department POLICIESAND PROCEDURES MANUAL Page: 5 of 10 City of Eden Prairie Resolution No. xxx.xx Effective Date: 6/8/95 Eden Prairie Fire Department Revision Date: 618/95 B. Drug and Alcohol Testing All members of the Eden Prairie Fire Department are expected and required to respond to fire department functions in appropriate mental and physical condition. All members will follow the drug and alcohol testing policy of the City of Eden Prairie which conforms to the requirements of state law as set forth in Minnesota State Statutes Section 181.950- 181.957 and the Federal Drug Free Workplace Act of 1988. C. Smoking Policy Smoking is prohibited within all City buildings, on fire department vehicles, on the fireground or during any training activity. See Section 8.20 Smoking Policy in City of Eden Prairie Personnel Policy D. Uniform/ Dress Code Requirements A member's attire should always be appropriate for the public service environment. E. Use of Vehicles and Seat Belt Access to Fire Department owned vehicles shall be controlled at the Fire Chief level and restricted to official Fire Department business and incidental uses which occur in the course of Fire Department business. It is the policy of the Eden Prairie Fire Department to require its members to comply with the Minnesota State Law requiring the use of seat belts. Article 10 Safety and Health A. Employee Right to Know The Eden Prairie Fire Department will comply with the Minnesota Employee Right to Know Act of 1983, M.S. 182.65-182.675. It is the responsibility of supervisors to inform and properly train members working with hazardous substances„ harmful physical agents and infectious agents required in their jobs. "An employee acting in good faith has the right to refuse to work under conditions which the employee reasonably believes present an imminent danger or death or serious physical harm to the employee." B. Employee Safety The Eden Prairie Fire Department is committed to providing as safe and healthy work environment as possible for all of its members. Members are required to comply with all safety policies and procedures. C. Injury Reporting: Line-of-Duty In order to comply with reporting requirements of the state, all work related injuries along with the circumstances surrounding the occurrence, must be reported to the Assistant Chief for Safety/ Health or his/her designee within 24 hours of the occurrence or by the next work day. Eden Prairie Fire Department POLICIES AND PROCEDURES MANUAL Page: 7 of 10 City of Eden Prairie Resolution No. xxx.xx Effective Date: 6/8/95 Eden Prairie Fire Department Revision Date: - 6/8/95 C. Special Meetings Special meetings can be called for the department . Special meetings can only be held after a 24 hour notice is given to the complete membership. D. Professional Association Meetings The Fire Chief appoints representatives to various professional associations. E. Committees The Fire Chief is responsible for any final implementation decision, based on the committee's recommendations. The permanent committees of the Eden Prairie Fire Department are: Building Finance Policy Truck Uniform F. Task Forces • An Eden Prairie Fire Department task force addresses short term, specific concerns or issues. Article 12 Complaint Resolution It is the policy of the Eden Prairie Fire Department, insofar as possible, to solve matters before serious problems develop. Complaints shall be handled in a prompt,just, open, and expeditious manner in accordance with these procedures. Article 13 Progressive Discipline In order to promote the common good and welfare of the Eden Prairie Fire Department and its members, the EPFD has established rules of conduct generally accepted in industry. It is the policy of the Eden Prairie Fire Department to administer discipline without discrimination. Disciplinary action may range from verbal or written warnings to suspension or to immediate discharge depending on the act and the circumstances. Eden Prairie Fire Department POL/C/ESAND PROCEDURES MANUAL Page: 9 of 10 City of Eden Prairie Resolution No. xxx.xx 9 6 — 8 rj Eden Prairie Fire Department Effective Date: 618195 Revision Date: 618195 Article 14 Death/ Resignation/ Retirement A. Death/ Funeral Funeral arrangements may be arranged for firefighters who lose their lives in the line of duty. The Eden Prairie Fire Department will work with the family of an active or retired firefighter to adhere to the family's wishes. B. Resignation Any regular member of the department who resigns in good standing becomes an inactive member. C. Retirement The Eden Prairie Fire Department will comply with all federal and state laws regarding retirement. No members shall be required to retire at any specific age. ADOPTED by the Eden Prairie City Council on the 7th day of May, 1996. can . Harris;Mayor- ATTEST: - kl"— - J0. rlr'�-ane, City Clerk Eden Prairie Fire Department Page: 10 of 10 POLICIESAND PROCEDURES MANUAL r City of Eden Prairie Resolution No. xxx.xx • Eden Prairie Fire Department Effective Date: 618/95 Revision Date: 6/8195 D. Property Damage Reporting - EPFD All damage to property owned by the EPFD must be reported to a superior officer as soon as practical following the incident. E. Property Damage Reporting - Public All damage to property owned by the public must be reported to a superior officer as soon as practical following the incident. F. Ride-Alongs Ride-alongs who are non-member passengers are only allowed to ride on Eden Prairie Fire Department apparatus in accordance with the guidelines specified by the Department SOP. G. Turnout Equipment/ Gear All turnout equipment is owned by the Eden Prairie Fire Department. This gear must be cleaned and maintained by the firefighter at the standards specified by the Department SOP. H. Use of Department Equipment and Buildings The Eden Prairie Fire Department's buildings, grounds and equipment may be used in accordance with their respective department SOPs. Article 11 Meetings/ Committees/ Task Forces A. General Business General Business of the Eden Prairie Fire Department consists of: -1 Meetings (Business, Special, and Professional Association) d Committees d Task Forces Robert's Rules of Order will govern all meetings of the Department. Any member on a leave of absence, or under suspension will have no voice in any Department meeting, election, committee, or task force. B. Business Meetings The Eden Prairie Fire Department holds quarterly business meetings in March,June, September, and December on the second Thursday of the month. t Eden Prairie Fire Department Page: 8 of 10 POL ICIES A ND PRO CED URES MA NUA L City of Eden Prairie Resolution No. xxx.xx . Eden Prairie Fire Department Effective Date: 618195 Revision Date: 6/8195 Article 8 Leave Benefits A. Personal Leave Firefighters are granted personal leave days upon request. Unused personal days will not carry to the new year. B. Medical Leave Medical leaves may be requested by firefighters for the purpose of improving their health. C. Pregnancy Leave In accordance with M.S. 363.03 subd. 1(5), a pregnancy related disability will be treated the same as other disabilities. Appropriate medical leave or light duty status will be granted for a pregnancy related disability. D. Light Duty Status Leave Temporary light duty status leave may be requested by any firefighter who has become physically unable to perform the duties of firefighting, but does not meet the guidelines for a medical leave- E. Leave of Absence Firefighters are granted a leave of absence for specific time periods upon request. • F. Military Leave Firefighters are granted a leave of absence for both reserve military duty and active military duty. Article 9 Responsibilities of Members A. Sexual Harassment The Eden Prairie Fire Department prohibits sexual harassment in any form including verbal or physical harassment(see City of Eden Prairie Resolution 86-16). Members who believe they have been harassed by a co-worker, supervisor, subordinate or agent of the City should promptly report the facts of the incident(s) and the name(s) of the individual(s) involved to their supervisor, department head, the Director of Human Resources or the City Manager. Any official or employee or member who is found to have been the perpetrator of sexual harassment will be subject to appropriate disciplinary action up to and including dismissal. Any official or employee or member found to have made a false complaint of sexual harassment will also be subject to disciplinary action up to and including dismissal. f Eden Prairie Fire Department Page: 6 of 10 POLICIES AND PROCEDURES MANUAL City of Eden Prairie Resolution No. xxx.xx Eden Prairie Fire Department Effective Date: 618/95 Revision Date: 6/8/95 Article 3 Officer Appointments/ Elections A. Officer Appointments Appointments for the following officer positions are processed with the Appointment Review Board: Lieutenant, Captain, Assistant Chief of Safety/Health, Assistant Chief of Training, and Assistant Chief of Operations B,. Officer Elections Elections for Fire Chief and Department Treasurer are held at the March Business Meeting when their terms expire. All firefighters vote for these two positions. The Fire Chief is voted by the membership and approved by the Eden Prairie City Council. C. Appointment Review Board The Eden Prairie Fire Department Appointment Review Board is to give equal, fair, and consistent processes to the appointing of members to open officer positions. Article 4 Member Compensation A. Position and Activity Pay Members of the Eden Prairie Fire Department are compensated for coordinator and officer positions according to the Position Pay Schedule. Firefighters are compensated for calls, training sessions, meetings, weekend rescue and special detail according to the Activity Pay Schedule. B. Reimbursement for Expenses Reimbursement checks for expenses to members of Eden Prairie Fire Department are distributed using accurate and consistent procedures. Article 5 Attendance A. Emergency Response Attendance The Eden Prairie Fire Department is responsible for having adequate attendance percentage to respond to emergency situations in a timely fashion. B. Training and Department Meeting Attendance The Eden Prairie Fire Department is aware of the close relationship between a high level of training and the corresponding high level of safety. Eden Prairie Fire Department Page: 4 of 10 POL/C/ESAND PROCEDURES MANUAL City of Eden Prairie Resolution No. xxx.xx Eden Prairie Fire Department Effective Date:_ 618/95 • Revision Date: 618195 Article 1 Administration of Personnel Policies A. Purpose/ Scope The purpose of these policies is to establish a uniform and equitable system of personnel administration for members of the Eden Prairie Fire Department. These policies shall be known as the "Personnel Policy" and shall be referred to in the following sections as "this policy." This policy is not intended to create, and shall not be considered, a contract between the City of Eden Prairie and members of the Eden Prairie Fire Department. This policy shall apply to all members of the Eden Prairie Fire Department. Violation of any policies and procedures included in this manual may result in disciplinary action. B. Administration of Policies The Fire Chief, in consultation with the Assistant Chiefs, is responsible for ensuring that this personnel policy is kept current and that it is uniformly and consistently administered. C. Revisions to Policies All revisions to policies will be processed and reviewed using fair and consistent procedures with the Policy Committee and Eden Prairie Fire Department administration. D. Department Files and Records . All personnel files will be maintained in adherence to the Minnesota Government Data Practices Act(M.S. 13.01 - 13.87). Article 2 Membership A. Americans with Disabilities Act (ADA) The Eden Prairie Fire Department will comply with the requirements of the Americans with Disabilities Act of 1990(ADA) in a responsive, cost-effective manner. To accomplish this, the department will look at each situation individually and employ creative and resourceful ideas to reach a satisfactory level of compliance. B. Equal Employment Opportunity (EEO) The Eden Prairie Fire Department provides equal membership opportunity to all persons regardless of race, color, creed, religion, national origin, sex, disability, age, marital status or public assistance status. The Fire Department will maintain an affirmative action plan approved by the commissioner of Human Rights as required under the Minnesota Human Rights Act 363.073. • Eden Prairie Fire Department Page: 2 of 10 POLICIES AND PROCEDURES MANUAL