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HomeMy WebLinkAboutCity Council - 03/20/2007 - Workshop APPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN FORUM/OPEN PODIUM TUESDAY, MARCH 20, 2007 CITY CENTER 5:00—6:25 PM, HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Phil Young, Council Members Brad Aho, Sherry Butcher, Jon Duckstad, and Kathy Nelson CITY STAFF: City Manager Scott Neal, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Eugene Dietz, Parks and Recreation Director Bob Lambert, Community Development Director Janet Jeremiah, Manager of Recreation Laurie Obiazor, Manager of Parks Stu Fox, Communications Manager Joyce Lorenz, Assistant to the City Manager Michael Barone, City Attorney Ric Rosow, and Recorder Lorene McWaters PARKS, RECREATION AND NATURAL RESOURCES COMMISSION: Geri Napuk; Vice Chair; Randy Jacobus; Tom Bierman; Lee Elliott-Stoering; Rob Barrett GUESTS: Brian Recker—RJM; Bob Jossart—RJM; Del Erickson, Architect Heritage Room H I. COMMUNITY CENTER BIDS Parks and Recreation Director Bob Lambert introduced Bob Jossart of RJM Construction, the construction manager for the Community Center and Round Lake projects. Jossart reviewed the role of the construction manager and explained how the bid process works. Jossart said bids were opened on Thursday, March 15. He said 120 bids were received on 32 bid packages. The bids came in where RJM expected, with the exception of three or four packages. He said staff is not asking Council to award bids for individual projects tonight. Instead, staff recommends holding a special Council meeting on Tuesday, March 27, to award bids and approve a guaranteed not-to-exceed price for RJM. Lambert reviewed a letter from RJM dated March 19, 2007, and a Council Agenda cover memo that includes a bid summary and a list of alternates along with funding options. The Parks Commission met on Monday night and they recommend that 14 of the alternates be included in the project. The RJM project proposal base price consists of: Construction Costs $11,882,745 Construction Contingency 397,255 Design & Development Costs 1,420,000 $13,700,000 Lambert noted that the cost for the Baseball Stadium cost is incorrect on the list of alternates. The alternates, including the corrected cost for the Baseball Stadium, are as follows: Amount to Delay or Alternate Parks Commission Description Include Funding Source Recommendation 1 Construction Contingency $197,000 Expand with re-bids Include if Baseball Assoc.can commit to reimbursing City 2 Ball field Stadium $376,000 $188,000 by end of 2009. 3 Built-up Roofing $80,000 General Fund Budget 2008 Baseball Field Sand Base& 4 Drainage System $163,000 Include Re-bid fencing&netting for better price,but include in project$12,000 5 Field Netting&Fencing $167,000 funding by Baseball Assoc. Re-bid lighting. $90,000 for softball funded by softball fees. $95,000 6 Ball Field Lighting $263,000 funded by Baseball Assoc. Include.Existing bleachers will 7 Aluminum Bleachers at Rink I $210,000 need to be replaced. Include.Provides options for multi- use,especially March 15 -May 1 for 8 Concrete Slab at Rink III $81,000 indoor soccer/lacrosse revenue. 9 Re-Roof Rink I $231,000 General Fund Budget 2008 Radiant Heat Replacement in Re-bid and fund from General Fund 10 Rink I $66,000 in 2008 Exterior Walk Snow Melt 11 System $10,000 Include Delay for 2008 General Fund 12 Auxiliary Generator $410,000 Budget 13 Birch Island Park $142,000 Include Expansion of Ice System for 14 Rink II $46,000 Include 15 Planter Wall at Entry Plaza $50,000 Include Delay for matching grant or make 16 Walking Track $391,000 decision at this time. TOTAL $1,885,000 ($2,276,000 needed if Walking Track is included.) Staff recommends rejection of the fencing and netting bids and the pre-cast structural concrete bids, along with authorization for RJM to re-bid those items. The ball field lighting bids were not opened due to issues with the specifications provided by the electrical contractor. RJM also recommends rebidding the ball field lighting. RJM also recommends that Council delay a decision on including or eliminating the walking track for 120 days. In addition, the auxiliary generator would be delayed for inclusion in the 2008 general fund budget. Bob Jossart said the recommended alternates can be cut,but he said the City would not like the final product. Lambert and Jossart provided background on how costs were calculated. The roofing work and auxiliary generator were included because costs are lowered by already having the contractors on site for the other project work. The Hockey Association has raised $1 million to help pay for the third rink and they have committed to buying a certain amount of ice time on the third rink. The Baseball Association has committed to paying for 50 percent of the ball field lighting costs and for 50 percent of the stadium. Council and Parks Commission members discussed the merits of a walking track. Council Member Butcher said a good indoor walking track will be valuable, particularly with the community's aging population. She asked if there are grants that might help pay for the walking track. Lambert said there is a remote possibility that the walking track may qualify for Blue Cross Blue Shield grants for projects that encourage exercise. Staff will explore that possibility. Mayor Young said he thinks a walking track is as important, if not more important, than racquetball courts. Councilmember Nelson said many seniors already walk at the mall. Lambert said surface material is an issue with some walkers. The Community Center walking track would have a soft surface designed to be easy on joints. Councilmember Duckstad asked Lambert if he recommends including the walking track. Lambert said he supports inclusion of the walking track. Councilmember Nelson asked if these projects would drain the park fund. Lambert said the park fund will be depleted and Council will have to be more conservative with commitments to other park projects until the fund can be built up again. Lambert said the Community Center and Round Lake Park is the hub of the City's parks and recreation system, and that the investment in them today will be appreciated for the next 50 years. Councilmember Butcher said the City made a mistake in cutting corners when the Community Center was built 25 years ago, and she does not want to see a similar mistake made now. Jossart said he can guarantee that what is not built now will increase in cost later. Mayor Young adjourned the workshop portion of the meeting, and said the Community Center will be discussed in more detail in the regular council meeting. Council Chamber II. OPEN FORUM A. Flying Cloud Airport 1. Gary Demee Mr. Demee said he is a 23-year resident of Eden Prairie and a business owner. He asked why the City is advocating for an airport expansion that is supported by the Chamber of Commerce when it would diminish the quality of life for residents. 2. Don Anderson Mr. Anderson, 9389 Shetland Road, suggested that the City ask MAC to take funds that would be used to expand Flying Cloud Airport to expand an airport that is not as busy. 3. Michael Neuharth Mr. Neuharth, 9610 Eden Prairie Road, said the City should retract the letter regarding Flying Cloud Airport that was distributed in to legislators in Washington, DC. 4. Pat MulQueeny Mr. MulQneeny, president of the Eden Prairie Chamber of Commerce, said he considers his organization a partner to the City. He said Flying Cloud Airport is key to many businesses in Eden Prairie and the southwest area of the Twin Cities. 5. Pat Tibbetts Mr. Tibbetts said he lives in the Shetland Road area and is a business owner. He asked the Council Members to state their positions on the airport. Mayor Young said Open Forum is not the appropriate venue for debating issues. He said City Manager Scott Neal will respond to the issue during the Reports of Officers portion of the regular Council Meeting. III. OPEN PODIUM No one requested to speak at Open Podium. IV. ADJOURNMENT