HomeMy WebLinkAboutCity Council - 09/25/1984 - Special Meeting APPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
SPECIAL MEETING
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TUESDAY , SEPTEMBER 25, 1984 7:30 PM, SCHOOL ADMINISTRATION BOARDROOM
COUNCIL MEMBERS: Mayor Wolfgang H. Penzel , Richard Anderson, George
Bentley, Paul Redpath and George Tangen
CITY COUNCIL STAFF: City Manager Carl J. Jullie , Finance Director
John D. Frane, Assistant to the City Manager
Craig Dawson, and Recording Secretary Karen
Michael
PLEDGE OF ALLEGIANCE
ROLL CALL: All members were present
I . CALL MEETING TO ORDER
II . APPROVAL OF AGENDA
The following items were added to the Agenda: III . 8. Frane memorandum of
S ember _19, 1984, reoardin computers and IV. A. Appointment of CDBG
Planning Area Citizen Advisory Committee Representative Resolution No.
84-253 .—'!- -.
MOTION: Bentley moved , seconded by Redpath , to approve the Agenda as
amended and published. Motion carried unanimously.
III . PUBLIC HEARINGS
A. REVIEW OF PROPOSED 1985 BUDGET AND USE OF REVENUE SHARING FUNDS FOR
1984-1985 —'
City Manager Jullie spoke to his memorandum of September 14, 1984, in
which he outlined the significant aspects of the proposed 1985 City
Budget and addressed the major changes from the 1984 Budget. Jullie
explained the budget process used by the City and noted that the process
begins in June of each year when Department Heads are requested to
prepare budgets for their departments . Jullie stated that he meets with
each Department Head after Finance Director Frane has put together a
draft budget. Revenues and expenditures are then balanced and a budget
is prepared for presentation to the City Council . The City Council
then meets to review the budget and to formalize the levy limit which
is then submitted to the County by October loth. Also this evening,
there will be a Federal Revenue Sharing Hearing which is required by
law.
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City Council Minutes -2- September 25 , 1984
Jullie noted that the City's budget includes a revenue sharing sum of
$96,000. Review of the utilization of those funds must be accomplished
C by the Council . These items are shown as a line item in the Public Safety
Department's budget.
The assessed valuation, Jullie said, is estimated at this time. The City
will not receive the final figures until November; these figures are
determined by the County.
Frane addressed the area of tax levies. Jullie noted a memorandum of
September 11, 1984, in which City staff needs were projected.
Major changes in program expenditures were outlined by Jullie. He said
an adjustment in the compensation rates for Mayor and Council members were
proposed.
MOTION: Tangen moved, seconded by Redpath, to adjust the compensation
for Mayor and City Council members by $1 ,200 each year.
Tangen said this would bring the compensation rates in line with those
of surrounding communities:
VOTE ON MOTION: Motion carried unanimously.
Jullie reviewed staffing changes which would be necessary in the next
year and as outlined in his memorandum.
The consensus was to review the Budget page by page. Those pages on which
there were changes and/or questions were:
Page 11: Tangen expressed concern that there should be more maintenance
personnel as well as equipment. It was also noted that there should be
more in the Budget for plowing bike paths/trails.
Page 12: There was a question regarding the "Testing" category under
Contractual Services.
Page 18: It was suggested that there be a "roving" concession stand
poprevenues would be quite high if pop were sold at the bail diamonds,
MOTION: Bentley moved, seconded by Tangen, to defer a decision on the
roller blade skates capital outlay pending justification for such an
expenditure. It was also noted that the City's liability should be
checked.
Anderson said the City is in the business of providing recreation and
this is one form of recreation.
VOTE ON MOTION: Motion carried unanimously.
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City Council Minutes -3- September 25, 1984
Page 22: Penzel referred to a letter from Bob Gartner regarding
the Dutch elm disease program and the Arbotec injection method which
t is proving to be successful . Bentley said he felt there should be a
stronger emphasis on reforestation and help to the homeowner in tree
removal . Penzel suggested looking at contracting with a provider so
the rate for treating diseased elms using the Arbotec method would be
less to the homeowner.
Page 23: Bentley questionned the necessity for the replacement reserve.
The question was raised as to whether or not a Zamboni could be purchased
with certificates.
Page 26: Bentley asked if the City could hire one Public Safety Officer
on January 1st and then two on July 1st rather than two at the beginning b
of the year. Redpath said he would suggest getting facts and figures
from neighboring communities regarding their Public Safety Departments.
Bert Skaterud, 9824 Crestwood Terrace, had a question regarding the
plowing of the streets on which police officers live. Bentley and Tangen
had questions regarding the fitness testing program.
Page 27: A question was raised regarding the fire inspector position.
David Howell , 9507 Hartford Circle, asked if this position might be
combined with Chaska or some other community.
Page 28: Other possible sources of revenue to help pay for sirens was
discussed.
Page 34: The item regarding the Round Lake storm sewer was deleted and
referred to the Watershed District. Asphalt overlay bids will be
solicited and done on a contractual basis .
Tangen commended City Manager Jullie on his presentation of the 1985 I
Budget and noted it was the best presentation he had been involved with
to this time.
MOTION: Tangen moved , seconded by Anderson, to continue the Public
Hearing on the 1985 City Budget to October 2, 1984, so the questions
the Council had on various items in the Budget might be answered.
Motion carried unanimously.
MOTION: Bentley moved, seconded by Redpath, to close the Public
Hearing on the revenue sharing portion of the meeting; $94,000 in
Federal Revenue Sharing funds are designated for Public Safety purposes.
Motion carried unanimously.
B. Frane Memorandum of September 19, 1984, regarding computers
Finance Director Frane spoke to his memorandum.
There was some discussion on the compatibility of software.
MOTION: Bentley moved, seconded by Redpath, to authorize up to $45,000
for additional computers for use by City employees. Roll call vote:
Anderson, Bentley, Redpath, Tangen, and Penzel voted "aye." Motion
carried unanimously.
City Council Minutes -4- September 25, 1984
IV. NEW BUSINESS
A. Appointment of CDBG Planning Area Citizen Advisory Committee Representative
(Resolution No. 84-253)
MOTION: Bentley moved, seconded by Redpath, to adopt Resolution No.
84-253, appointing John Wilson to the CDBG Planning Area Citizen Advisory
Committee. Motion carried unanimously.
V. ADJOURNMENT
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MOTION: Tangen moved, seconded by Redpath, to adjourn the meeting at 10:55 p.m.
Motion carried unanimously.
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