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HomeMy WebLinkAboutCity Council - 09/13/1983 - Special Meeting APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL SPECIAL MEETING ' TUESDAY, SEPTEMBER 13, 1983 7:30 p.m. , School Board Room Administration Bldg. COUNCIL MEMBERS: Mayor Wolfgang H. Penzel , Richard Anderson, George Bentley, Paul Redpath and George Tangen CITY COUNCIL STAFF: City Manager Carl J. Jullie, Finance Director Joh D. Frane, and Recording Secretary Karen Michael I . ROLL CALL Councilman George Tangen was absent. II . CALL MEETING TO ORDER The meeting was called to 9rder by Mayor Wolfgang H. Penzel . III. APPROVAL OF AGENDA MOTION: Bentley moved, seconded by Redpath, to approve the Agenda as published. Motion carried unanimously. IV. DISCUSSION OF THE 1984 CITY BULGET City Manager Jullie addressed his memorandum of September 9, 1983, in which he outlined the significant aspects of the proposed 1984 City Budget and in which he highlighted major changes from the 1983 budget. f Penzel asked the Council how it wished to proceed with the discussion. It was determined to review the Budget on a page by page basis. Redpath asked what effect there would be on the Budget if no more increments were captured into the tax increment financing district. Finance Director Frane said there is a balloon payment built into the financing which would result in heavy levies if the tax increments were not captured. Frane said y the City will only capture the values until there is enough to cover the debt which has been incurred. z Bentley asked how much one mill means in tax dollars. Frane said a mill is equal to approximately $224,000. Bentley said this represents the amount which the City will lose to fiscal disparities; the tax payers in the City should direct their concerns to the Legislature so this can be corrected. i( 1 '-J Special City Council Meeting -2- September 13, 1983 Penzel noted that the quality of management in the City of Eden Prairie is outstanding; had normal economics prevailed, the City Council would ' be looking at a budget 3 - 5 mills higher. It was suggested the engineering and administration permits and fees (page 2) be transferred routinely rather than on a year-end basis. There was discussion (page 4) regarding the additional employees in the Building Department. The discussion centered around the advantages and disadvantages of hiring part-time/seasonal employees vs. hiring a speci- alist (i .e. consultant-type) to do a particular job. a Penzel questioned the deletion of the administrative assistant which had been recommended by the Council and the k clerical position (page 6) . Bentley asked if there was any way of measuring whether or not that posi- tion would be of value. Redpath said he felt the position would be needed if the City is to parsue the Star Cities Program. Bentley said it appeared to him that the City could actually reap benefits over and above the per- son' s salary. Penzel said he felt the Council should take measures to see that this is done; the press of business now does not allow the Manager to step away from the position for any amount of time. Bentley noted the City is growing and the Manager' s Staff has not increased in a number of years. Anderson concurred. The concensus was to leave the position of administra- tive assistant in the budget. Penzel questioned the "incremental creep" in the salary figures for Depart- ment Heads/Supervisors. Frane explained this reflected an additional 8 working hours in 1984 and salary increases which had become effective during .. 1983. Page 8: The recommended salary for the Assessor will be looked at further since the present City Assessor will be retiring effective March 1984. There was discussion on the cost efficiency of using old police cars by other City departments. Anderson noted the type of cars which are used by the Public Safety Department are not fuel efficient. He asked if it would not be more efficient to get rid of the police cars and buy cars which would be more fuel efficient for use by City Hall employees. Bentley asked that more information be provided by Jack Hacking as to the specifi- cations for police vehicles . Page 11: • Additional information was requested regarding the part time personal services request, repair & maintenance supplies, building repairs , and construc- tion materials categories. Anderson asked if consideration might be given to charging user fees in the City parks. Bentley suggested using zero based budgeting for the 1985 City Budget. He noted he had received a number of inquiries from residents regarding the stationery which is being used by the Community Services Department. Page 12: Additional information was requested regarding attendance figures for the various programs offered; are increases in budget figures justified by increased attendance figures . Anderson suggested programs be looked at for what they do and not only at what they cost. Special City Council Meeting -3- September 13, 1983 Page 14: Additional information was requested regarding the Community Event, �y Printing & Postage, Supplies, and Revenue items. Page 15: Additional information was requested on the Other, Storefront, and Equipment Repair items. Page 19: Additional information was requested regarding the Part Time Personal Services item. Page 20: Additional information was requested on the Art & Music and the Admission Fees items. Page 21: Additional information was requested on the Fees item. Page 22: Anderson asked if the City was involved in the treatment of white oaks. It was recommended that Stu Fox, City Forester, look at the treatment of white oaks, perhaps making Arbotect available at cost to homeowners. Page 23: The concensus was to delete the Chairs and Movie Projector items from the Community Center budget. There was discussion that the movie pro- jector which was recently purchased for the Water Department could be used at the Community Center. It was also suggested that a movie projector at the Community Center could be rented out to those groups/organizations using the meeting rooms thereby paying for itself over a period of time. Discussion on the Budget ended after Page 24. I MOTION: Anderson moved, seconded by Bentley, to continue discussion of the 1984 Budget to a Special Meeting of the City Council to be held on Tuesday, September 27, 1983, at 7:30 p.m. Motion carried unanimously. V. NEW BUSINESS There was disucssion on the number of items to be on the Agenda for the City Council meeting to be held on Tuesday, September 20, 1983. The con- sensus was to move review of the Purgatory Creek Recreation Area Plan to the September 27, 1983, meeting. MOTION: Anderson moved, seconded by Bentley, to review the Purgatory Creek Recreation Area Plan at the Special Meeting of the City Council to be held on Tuesday, September 27, 1983, at 7:30 p.m. Motion carried unanimously. VI . ADJOURNMENT MOTION: Redpath moved, seconded by Bentley, to adjourn the meeting at 10: 50 p.m. Motion carried unanimously. r MkL sd