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HomeMy WebLinkAboutCity Council - 04/26/2005 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,APRIL 26, 2005 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Brad Aho, Sherry Butcher, Ron Case, and Philip Young CITY STAFF: City Manager Scott Neal, Parks & Recreation Director Bob Lambert, Public Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Deb Sweeney I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. All members were present. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. SENIOR AWARENESS PROCLAMATION Mayor Tyra-Lukens read the proclamation. She invited City Staff Carla Kress and John Dollerschell, Chair of the Senior Advisory Board, to come forward to accept the proclamation. Kress stated Senior Awareness Month (originally Senior Awareness Week) began in 1993 as a way to acknowledge and celebrate the City's older citizens, to recognize agencies that serve seniors, and to promote cross-generational contact. Over 21 events are planned throughout the month. In addition, this year's celebration includes a raffle of items handcrafted by local seniors. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Butcher added an item about Purgatory Creek Recreation Area under Reports of Councilmembers. Aho added an item about Round Lake water quality under Reports of Councilmembers. Rosow announced the Council would adjourn and then reconvene in closed session. MOTION: Young moved, seconded by Case, to approve the agenda as published and amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,APRIL 12, 2005 MOTION: Case moved, seconded by Young, to approve the Council Workshop minutes as published. Motion carried 5-0. CITY COUNCIL MINUTES April 26, 2005 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY,APRIL 12, 2005 MOTION: Case moved, seconded by Butcher, to approve the City Council minutes as published. Motion carried 5-0. VII. CONSENT CALENDAR A. ADOPT RESOLUTION NO. 2005-60 APPROVING FINAL PLAT OF EDEN BLUFF B. ADOPT RESOLUTION NO. 2005-61 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR TH 212/CHARLSON ROAD INTERSECTION IMPROVEMENT PROJECT, I.C. 05-5638 C. ADOPT RESOLUTION NO. 2005-62 PETITIONING RILEY- PURGATORY-BLUFF CREEK WATERSHED DISTRICT TO FUND THE RILEY CREEK WATER MANAGEMENT PROJECT, I.C. 03-5589 D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO TO BEING PRELIMINARY INVESTIGATION OF THE SUPER VALU AND WASHINGTON AVENUE LIFT STATIONS E. AWARD CONTRACT FOR 2005 BITUMINOUS CRACK-SEALING TO PRECISION SEALCOATING, INC. F. APPROVE ADVERTISEMENT FOR BIDS FOR RE-CARPETING OF CITY CENTER G. ADOPT RESOLUTION NO. 2005-63 FOR REIMBURSEMENT FOR PRIOR EXPENDITURES OUT OF THE PROCEEDS OF SUBSEQUENTLY ISSUED BONDS H. ADOPT RESOLUTION NO. 2005-64 SUPPORTING APPLICATION FOR A TRANSIT-ORIENTED DEVELOPMENT GRANT PROGRAM THROUGH HENNEPIN COUNTY I. AWARD CONTRACT FOR CREEK STABILIZATION PROJECT FOR PRAIRIE PINES DEVELOPMENT J. APPROVE FIRST AMENDMENT TO JOINT POWERS AGREEMENT WITH SCHOOL DISTRICT 272 MOTION: Aho moved, seconded by Butcher, to approve items Items A-J on the Consent Calendar. Motion carried 5-0. CITY COUNCIL MINUTES April 26, 2005 Page 3 VIII. PUBLIC HEARINGS/MEETINGS A. VACATION OF PLATTED EASEMENTS IN LIFETOUCH ADDITION, VACATION 05-01 (2005-65) Neal stated the Property Owner has requested the vacation of all underlying easements within the Lifetouch Addition plat to remove possible encumbrances to the replat of the property, Lifetouch 2nd Addition. He said this matter is somewhat perfunctory,but needs a public hearing and vote nonetheless. Case noted the Council often holds two public hearings in such cases. He asked why the actions couldn't be combined in one hearing. Rosow explained that sometimes when easements are vacated on an old plat that is the same as a new plat, a new plat is never filed, and this has caused problems for other cities. Case said his question was answered. There were no comments from the public. MOTION: Case moved, seconded by Aho, to close the Public Hearing and adopt Resolution No. 2005-65 vacating the Drainage and Utility Easements for ponding purposes in Lifetouch Addition. Motion carried 5-0. B. SITE ALTERATION PERMITS #2005-01-0001 J.R. Cummins House, 13600 Pioneer Trail Neal stated the Heritage Preservation Commission has reviewed an application for a Site Alteration Permit for the J. R. Cummins House located at 13600 Pioneer Trail. The application is for repair or replacement of badly deteriorated features. The Commission voted in favor (5-0) of the repair plans and specifications, and recommends the City Council approve the Heritage Preservation Site Alteration Permit. Jeremiah added context on why action is needed, as well as on budget issues. Because the property has a historic designation, the Council must act on any changes. Jeremiah noted repairs to the J.R. Cummins House were anticipated in the capital improvements plan, and $72,000 was allocated. Although costs have risen, the City will still be able to do all the planned repairs except the wood shingle roof. The Heritage Preservation Commission saw the roof as the lowest priority and recommended postponing it if needed. Jeremiah said the contract could be awarded next week if approved. Neal added that the project has already been competitively bid. There were no comments from the public. MOTION: Butcher moved, seconded by Case, to adopt findings for Site Alteration Permit#2005-01-0001, close the public hearing; and approve Heritage CITY COUNCIL MINUTES April 26, 2005 Page 4 Preservation Site Alteration Permit #2005-01-0001 (J. R. Cummins House). Motion carried 4-0 with Young abstaining. C. SITE ALTERATION PERMITS #2005-02-0004 Riley Jacques House, 9100 Riley Lake Road Neal stated The Heritage Preservation Commission has reviewed an application for a Site Alteration Permit for the Riley-Jacques House located at 9100 Riley Lake Road. The application is for repair or replacement of badly deteriorated features. Most of the work is for roof, masonry, foundation and trim repair. The Commission voted in favor(5-0) of the repair plans and specifications, and recommends the City Council approve the Heritage Preservation Site Alteration Permit. MOTION: Case moved, seconded by Butcher, to adopt findings for Site Alteration Permit#2005-02-0004, close the public hearing; and approve Heritage Preservation Site Alteration Permit #2005-02-0004 (Riley-Jacques House). Motion carried 4-0 with Young abstaining. IX. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Young, to approve Payment of Claims as submitted. The motion was approved on a roll call vote with Aho, Butcher, Case, Young, and Tyra-Lukens voting "aye." X. ORDINANCES AND RESOLUTIONS XI. PETITIONS, REQUESTS AND COMMUNICATIONS XII. REPORTS OF ADVISORY BOARDS & COMMISSIONS XIII. APPOINTMENTS XIV. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Query Rmardins!Pumatory Creek Recreation Area Completion - Councilmember Butcher Butcher stated she had talked to residents while biking in the Purgatory Creek Recreation Area and relayed their questions about when the trail work would be complete. Lambert said the work had been scheduled to be completed last fall,but four areas were still settling. Crews are now hauling surcharge fill to get the trail to its intended level. Then base and asphalt will be added. Lambert said the entire trail should be complete by early June. Lambert also said the new vehicle access across from Bilimbi Bay, which will allow two-way traffic, will be completed by late summer CITY COUNCIL MINUTES April 26, 2005 Page 5 or early fall. That surcharge has been in place for four years now, but is now ready to be removed. Butcher said those two improvements would make a lot of residents very happy. 2. Alternatives for Round Lake Water Ouality Improvement— Councilmember Aho Aho said many residents would still like to see Round Lake cleaned up and restored as a swimming area. He wondered if there might be other methods, or a combination of methods, which might be feasible. Aho stated the watershed district engineers had done a good job,but said it would be nice to have some independent comment, since the same engineers were both evaluating the lake and planning to do the work. Aho proposed a motion to charge Staff to have an independent, credentialed group revisit the Round Lake water quality problem and give ideas. Case said the motion might have merit,but proposed having Lambert and Dietz review the previous actions and discussion with the Council to bring everyone up to speed. Case noted it had taken two years of discussion and analysis to finally reach the conclusion that the expense of cleaning up Round Lake was so great, it might make sense to build an outdoor pool instead. After reviewing the past actions in a workshop, the Council could then decide whether or not to bring in an independent group. Aho agreed a review would be helpful. He said he had reviewed some on his own but it would be worthwhile to get a complete overview. Tyra- Lukens said there might be new technologies to look at as well. Dietz said meeting with watershed district engineers would be good,but cautioned the Council not to expect new solutions from them. Dietz said the watershed district has the idea that a plan has already been developed. He did not expect any buy-in for new ideas. Case stated a review of the details would benefit both new and more veteran councilmembers. With a price tag of$1 million for the current plan, it could be worth looking at other methods to mitigate the problem. Tyra-Lukens asked Young if he had been on the Council for the Round Lake discussions, and Young said just for the tail end. He agreed a review would be helpful. Butcher suggested putting a summary of the Round Lake decision making on the City website as well, so residents could see it. She recalled a price tag of$1 million plus $50,000 to $60,000 in annual maintenance costs for the alum treatment plant. She stated residents see Round Lake as central and they should be able to see how decisions about it have been made. CITY COUNCIL MINUTES April 26, 2005 Page 6 Aho concurred. He said he'd started thinking about revisiting Round Lake based on a discussion with a resident who suggested a natural solution with a price tag of$200,000. Aho noted due diligence obviously would have to be done to see if the idea was workable,but if it could work, it would be a win-win. Butcher asked if the watershed district would pay part of the cost. Neal said the cost split varies between projects. Lambert clarified that recreational projects, such as a trail around a lake, are split 50-50 between the City and the watershed district. Land acquisitions are split more along the lines of 70-30 or 90-10, with the city picking up most of the cost. Water quality improvements, however, are typically borne 100 percent by the watershed district. The City would only pay the operating costs. Lambert noted the alum treatment plant is a proven way to clean a lake. The long-term effects are of concern. Lambert suggested Staff could come back with a history of the Round Lake issue and a cost of getting an unbiased opinion. Whether it is City money or watershed district money, $1 million is still a lot for taxpayers and a second opinion might be warranted. Tyra-Lukens stated concerns that if various factors continued to negatively impact the water quality in the lake, the alum treatment plant might not help. Lambert noted the alum treatment plant was the one controversial part of a fairly complex plan, including five or six other components such as ponding. Dietz noted the original ponding at Round Lake was designed to reduce runoff and that the ponding is already being enhanced and reconstructed. Neal said Staff would prepare a report on Round Lake and present the scope and cost of an independent evaluation, including a list of potential vendors. B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR 1. MCA Study Open House Jeremiah reminded Councilmembers the MCA Study Open House is tomorrow night. D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Updated Parks Capital Improvements Plan Lambert said the Capital Improvement Plan provides a plan and funding sources for a five-year outlook. He recommended not looking too closely CITY COUNCIL MINUTES April 26, 2005 Page 7 at detailed costs because there are not detailed specifications. For example, in the case of the trails, some are just at the stage of walking the area with neighbors. It's not certain where the trail will go, how many bridges there will be, where there will be trail access, etc. Lambert said there would be significant outlays in 2006,however. The Capital Improvements Plan represents Lambert's estimate of the size, scale, and timing of projects. Lambert noted,however, that the plan changes every year in response to residents' requests and Council directives. MOTION: Case moved, seconded by Young, to approve the updated Capital Improvement Plan as a concept approval for expenditures of anticipated revenue over the next five years. Motion carried 5-0. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS A. CLOSED SESSION 1. City Manager's Performance Review The Council moved into closed session for the purpose of evaluating the City Manager's performance after the adjournment of the meeting. XVI. ADJOURNMENT MOTION: Aho moved, seconded by Butcher, to adjourn the meeting at 7:34 p.m. and move into closed session. Motion carried 5-0.