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HomeMy WebLinkAboutCity Council - 05/16/2000 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,MAY 16,2000 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim. Clark, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swaggert, City Attorney Roger Pauly and Council Recorder Peggy Rasmussen PRESENTATION OF HUMAN RIGHTS AWARD AND YOUTH SCHOLARSHIP AWARDS Acting Mayor Tyra-Lukens presented the following awards on behalf of the City Council and the members of the Human Rights and Diversity Citizen Advisory Commission. The 1999 Human Rights Award—Individual Category recipient was Marina M. Kuznetsov. Ms. Kuznetsov, herself an immigrant to the U.S. from Russia, has specialized in assisting Russian immigrants to Eden Prairie with her business,New Land Counseling. There were two recipients of the 2000 Human Rights Youth Scholarship Awards — Maureen Carney and Emily Huck. Maureen Carney and Emily Huck co-created and implemented Project SERVE,which stands for Students Exchanging Respect,Values &Experiences. I. ROLL CALL/CALL THE MEETING TO ORDER In the absence of Mayor Harris, acting Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added Items XII.A.l. and XII.A.2. under Reports of Council Members. Butcher added Item XII.A.3., Report on the Human Services Review. Enger added Item V.J., Resolution Authorizing Application for the Livable Communities Demonstration Program. CITY COUNCIL AUNUTES May 16,2000 Page 2 MOTION: Butcher moved, seconded by Thorfinnson, to approve the agenda as published and amended. Motion carried 4-0. IV. MINUTES A. CITY COUNCIL WORKSHOP HELD TUESDAY,MAY 2,2000 Butcher made a correction to the last paragraph on page 2. The first sentence should read ". . . such as historic houses . . .", and she added a sentence after that one, which read `Butcher stated historic houses owned by the City are different from projects being proposed." MOTION: Case moved, seconded by Thorfinnson,to approve the minutes of the City Council Workshop held Tuesday, May 2, 2000, as published and amended. Motion carried 4-0. B. CITY COUNCIL MEETING HELD TUESDAY,MAY 2,2000 Thorfinnson made a correction on page 4, the third paragraph, which should read ". . .meetings of the Golden Triangle Demonstration Project group . . .". MOTION: Thorfinnson moved, seconded by Butcher, to approve the minutes of the City Council Meeting held Tuesday, May 2, 2000, as published and amended. Motion carried 4-0. V. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2000-74 APPROVING FINAL PLAT OF LIBERTY PLACE C. ADOPT RESOLUTION NO. 2000-75 AWARDING CONTRACT FOR 2000 MILL AND BITUNIINOUS OVERLAYS,I.C. 00-5506 D. ADOPT RESOLUTION NO. 2000-76 AWARDING CONTRACT FOR 2000 SEALCOAT,I.C. 00-5505 E. APPROVE THE RELEASE OF LAND FROM THE SPECIAL ASSESSMENT AGREEMENT FOR REMOVAL OF HAZARDOUS BUILDINGS F. ADOPT RESOLUTION NO. 2000-77 APPROVING AGREEMENT WITH MNDOT FOR REIMBURSEMENT OF COSTS FOR LANDSCAPING MATERIALS CITY COUNCIL MINUTES May 16,2000 Page 3 G. RECEIVE FEASIBILITY REPORT AND ADOPT RESOLUTION NO. 2000-78 SETTING PUBLIC HEARING FOR CEDAR FOREST STREET AND UTILITY IMPROVEMENTS H. APPROVE 2000 — 2005 CAPITAL IMPROVEMENT PLAN AND FINANCIAL STRATEGIES I. ADOPT RESOLUTION NO. 2000-79 ESTABLISHING POLLING PLACES J. ADOPT RESOLUTION 2000-80 AUTHORIZING APPLICATION FOR THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM Butcher questioned Dietz about Item E., approving the release of land from the special assessment agreement. Deitz replied that was a special assessment agreement, put together to pay for demolition of a vacant house. That amount was assessed to the property and now it is appropriate to remove the special assessment. Pauly said the house was unattended, and people could get into it through window openings. Dietz said it had been vandalized, and the City determined it was not feasible to repair it and put it back on the market. MOTION: Case moved, seconded by Thorfinnson, to approve Items A-J on the Consent Calendar, as amended with the addition of Item J. Motion carried 4-0. VI. PUBLIC HEARINGS/MEETINGS A. FOREST HILL ROAD IMPROVEMENTS, I.C. 98-5466 (Resolution No. 2000-81 Official notice of this public hearing was published April 27 and May 4, 2000, in the Eden Prairie News and sent to 21 properly owners. These property owners received copies of the feasibility report. Dietz said the Council had received the feasibility report about one month ago and set the public hearing for this date. The feasibility study includes the proposed special assessments, but the public hearing on the feasibility report is not to determine the amount to be assessed. The public hearing on the feasibility report is to determine if the project is feasible and if the Council determines that, the City would proceed to order the improvements and order preparation of plans and specifications. At future meetings the Council would be asked to approve the plans and specifications and authorize bids to be received, then awarding the bids, and finally holding a public hearing on the amount of the special assessments. Dietz explained there are two ways a project can be initiated. One is through a valid petition that 35 percent of the property owners have signed and after receiving that petition would require a simple majority of the Council to approve the project. The other way is for the Council to order a feasibility study on its own motion. On this project there was a petition to consider feasibility of putting in a cul de sac. As it was not received on a standard City form, and as some CITY COUNCIL MINUTES May 16,2000 Page 4 conditions were placed upon it, so the City was unsure whether or not it had a valid petition. Dietz said, to be conservative, the Council should assume it would be working on its own motion. Approval would require a four-fifths majority vote by the Council for all the steps along the way. Al Gray, City Engineer, explained the project. It would complete the construction of the east 300 feet of Forest Hill Road and provide a permanent cul-de-sac and neighborhood sidewalk connection to Candice Lane. The sanitary sewer was not deep enough to serve the four westerly lots at the time it was installed and they haven't had access to sanitary sewer or water until development of the property to the east. As part of the 1977 street improvements, it was determined Forest Hill Road would extend up to the temporary cul-de-sac. The City is proposing to extend the road far enough to the east to provide access to the most easterly lots and construct a turnaround that can be built within the existing right-of-way. The cost to enlarge it to a full-size cul-de-sac would require acquisition of very expensive right-of-way. They have included in the project a piece of sidewalk to complete the pedestrian connection between the two neighborhoods on Forest Hill Road and Candice Lane. Because the road ends with a cul-de-sac, it is necessary to extend the storm sewer to the end of it. To answer the question of how the City deals with the project from an assessment perspective, the City determined there were three categories of property that benefit from this project; the neighborhood as a whole, Parcels 1, 2, 3 and 4, and Parcel 5. The City proposes to assign a certain cost to the entire neighborhood. Those costs are essentially for the sidewalk connection,the storm sewer extension and permanent cul-de-sac. The total is just short of$20,000, about $935 per unit for each of the 21 lots. Lot 5 would be paying an additional $2,030 for installation of a concrete curb and gutter and boulevard restoration. Parcels 1, 2, 3 and 4 would share the total project costs of$54,510 for the street extension, and would be assessed$13,628,plus their neighborhood assessment of$935. Gray said there has been a neighborhood meeting, and after that meeting correspondence was received from John Mallo, one of the property owners. One of the questions was about having a full-size cul-de-sac. The City believes the cost versus benefit of a full cul-de-sac is not feasible. Another question was why charge all the property owners when Candice Lane was built with no assessments for other lots that existed there. The answer is, this was built and designed as a cul-de-sac by the developer, at no city expense, and is different from the Forest Hill Road project in that the cul-de-sac on Candice Lane provides the opportunity to create an additional lot with proper frontage. Another question was why all residents are being charged for the storm sewer at the east end of the road when the westerly lots drain to the west. Gray said it is true that those lots drain to the west. The only reason for extending the storm sewer is because the street is terminating with a cul-de-sac, specifically at the request of the neighborhood. There was previous discussion about why Mr. Jasper, the contractor constructing the cul-de-sac on Candice Lane, was not allowed to construct the cul-de-sac on Forest Hills after constructing the one on Candice Lane, even though he offered to do it. Gray said the answer is that under State statutes, the City has to procure a CITY COUNCIL MINUTES May 16,2000 Page 5 project through competitive bids. There is some concern that because of that, there may be some higher costs. Gray said they couldn't be sure of that. Another question was why wasn't this project built last year. The answer is that the Winston development didn't proceed until the summer of 1999 and the City waited to begin the feasibility study until that happened and there was a non- competitive bidding market in 1999. The City decided to wait until 2000. A letter from the owner of Parcel 3 has indicated some concern about the assessments proposed and if he could even build on this lot. Gray has discussed this with Mr. Pauly, who believes this will be a site on which a house could be built in the future. The road improvements allow that to happen and, therefore, it is appropriate to include that lot in the assessments. Gray said a rather lengthy letter of objection was just received. It appeared to be a proposal for an assessment agreement. He would like to defer this to the final assessment hearing and he would ask Mr. Pauly discuss it with the property owner between now and the assessment hearing. Case said when lots are developed and a road with curb and gutter is built, that is a quantifiable cost that gets assessed to those lots, which is either included in the cost of the lot or when improvements are made to the road. In this project, the City is looking at each home benefiting by having the sidewalk, cul-de-sac, etc. Why is it these last four lots on the cul-de-sac are not in the same position as other lots in the City that gained curb and gutter, storm sewer,upgraded road, etc. That is, why don't they pay the total cost of $76,000, rather than the whole neighborhood? Dietz replied the $19,600 cap the City has on special assessments includes sewer and water. Parcels 1 and 2 on the south side were provided sewer and water at the expense of the owner, and Parcel 4 received and was assessed for sanitary sewer and water 10 years ago and the owner has paid for it. Parcel 3 would be subject to the connection fee of$12,000 when the home is built. The total cost for that lot will be about $26,000. The $19,600 cap is only for homesteaded properties. In the feasibility study for Cedar Forest Road, the City is proposing the $19,600 cap because those properties are homesteaded. The actual cost is $25,000-$26,000, so the City is subsidizing those properties. Gray added that the assessment policy states that the justification for the cap is recognition that these are properties that have been built with wells and septic systems and have had to invest in those on-site facilities. That doesn't pertain to the last four parcels,however. Butcher had a question about the configuration of the cul-de-sac in terms of emergency vehicle access. Gray replied that those vehicles would certainly have access to the neighborhood. Fire trucks would have some difficulty turning around and may have to back out, but other temporary cul-de-sacs have been in use for years. Ingress and egress to this neighborhood will be about the same as it has been for the past 20 years. Dietz added that police cars can turn around with no problem. For plowing snow in cul-de-sacs, the City is using pickups with CITY COUNCIL MINUTES May 16,2000 Page 6 plows attached. Butcher inquired if emergency vehicles are alerted by the dispatcher that there could be difficulties in these cul-de-sacs. Dietz said the drivers have maps and knowledge of these sorts of situations. Case asked where the $13,628 figure came from for Parcels 1, 2, 3, and 4. Cedar Forest Road properties have a street assessment of $14,740. He asked if they shouldn't be the same for Forest Hill properties. Dietz replied when a unit-based assessment is used, the cost is based on the actual cost to build the street. In this case that figure will be divided by four. In the Cedar Forest neighborhood, lots are different sizes and when divided out, it comes to $14,740, based on unit price for square yards of asphalt and per lineal foot for curb and gutter, storm sewer, catch basin, sidewalk, etc. Gray reminded Case the first four parcels also pay the $935 in addition to $13,628. Tyra-Lukens asked if what they were dealing with that day is whether the permanent extension of the road is feasible and not the amount of the assessments for each lot. Dietz replied the Council is dealing with the feasibility of the project, but it is hard to separate the two parts. However, if the Council orders this improvement, that would be the method on which they would propose to assess the properties,but debate about more or less would take place at the special assessment hearing. Tyra-Lukens asked if anyone wished to address the Council on this project. Glenn Bowen, 7025 Mariann Street, had a question for Gene Dietz. He asked if the special utility connection fee is part of this assessment. After the assessment is recorded, would the statement related to the connection fee be recorded as part of the special assessment? Dietz replied the connection fee is collected at the time the building permit is issued and would be a cash payment. It won't be levied as a special assessment unless Bowen requests it. John Mallo, 14000 Forest Hill Road, asked if it would be appropriate at this time to talk about how the improvements are going to be assessed. Dietz replied the decision about final assessment amounts will be at a separate meeting, but Mallo could address the methods used to determine the assessments. Mallo said he wanted to address the history of the development. The first development on Forest Hill Road was Edenvale, in 1973. A cul-de-sac was constructed as part of that development. In•1977 a second cul-de-sac was added to the east end of the street. The City deemed the four lots at the east end were not appropriate for development. They were too low to be connected to sewer and water along with the other lots, and sewer and water could not reach them. A connection was made from Mariann Street. In 1998 Winstone's development was presented to the Council. Residents on Forest Hill Road petitioned the City to terminate the road with a permanent cul-de-sac at the east end of the existing right-of-way. Landowners considered all lots to be part of the same plan. Jasper asked Al Gray if he could construct the cul-de-sac on Forest Hill Road. The construction equipment was on Candice Lane and it would make sense to do it at CITY COUNCIL MINUTES May 16,2000 Page 7 the same time. The cost will be 100 percent higher now because the City did not allow the developer to complete the cul-de-sac. Al Gray was saying the new development was dependent on completion of Forest Hill Road. Sewer and water were not needed on Forest Hill Road. Residents were promised a full cul-de-sac and the proposed cul-de-sac is the same size they currently have. He asked what improvements he is being charged for. When Gray was asked why a full cul-de- sac was not built,he said four lots at the east end were too big to allow that. Mallo said Candice Lane residents were not charged for their cul-de-sac. Residents of Forest Hill Road paid for the temporary cul-de-sac when the houses were purchased, through the higher cost of their lots. He asked why the residents at the west end should be charged for the storm sewer, when the water flows west out of the development, not east into the development. He asked if he and other property owners haven't already paid for a storm sewer. Mallo said this feasibility study has pitted neighbor against neighbor. Al Gray has said he didn't think the four lots at the east end should bear the full cost of the improvement. Why is that the case just on Forest Hill Road and not throughout Eden Prairie? Mallo agreed the whole neighborhood should pay for the sidewalk, however. He noted the total cost of the project is $76,180. Of that, the City proposes to charge 25 percent for administrative and engineering costs. If those were eliminated, it would reduce the cost of the project to $57,000. Tyra-Lukens pointed out that these questions were addressed by Al Gray. She asked if he had anything else to add. Gray said one clarification would be that the offer by the Jasper to build the street was not an offer to build at the developer's expense. It was their contractor building the street and then billing the City for it. In response, Mallo said he talked to Jay Jasper, who told him that he had determined the cost of building the cul-de-sac. Jasper met with Mr. Gray to discuss this and was told it was not possible. Mallo believed there should have been some way that the Candice Lane and Forest Hill cul-de-sac projects could have been done at the same time. Case asked Gray to explain the difference between the Candice Lane and Forest Hill projects. Gray said Candice Lane was done in two pieces by two developers. Gray had thought Candice Lane might continue to the south so Forest Hill could be connected. The City agreed Candice Lane would need a private, full-size cul- de-sac. The cost for Candice Lane stays within this development. In Forest Hill the cost stays within the neighborhood. The question is, should the cost of the cul-de-sac be spread out? The neighborhood said they wanted the street to stay a dead end. We believe some improvements benefit the whole neighborhood and some benefit only part of the neighborhood. Duane Dietrich, 14865 Forest Hill Road, Taurus Properties, said Taurus bought lots from Jasper and built some homes on Forest Hill. One is occupied, as is the one across the road, but they have no paved street. He found it hard to believe that, however this is assessed, the City would allow houses to sit on unpaved CITY COUNCIL NIIN=S May 16,2000 Page 8 streets. The street should be completed right away. His other issue was two homeowners living at the bottom of that hill cannot finish their yards. Whenever it rains their yards get inundated with mud. They are quite concerned about this. Cheryl Larson, 14000 Forest Hill Road, said when Councilmember Case asked about the difference in cul-de-sacs between the Candice Lane and Forest Hill projects, the actual difference was nothing. It was originally an open, undeveloped area. Now they are within this constraint of having to be 30 feet from the edge of the road. Dietz responded that is true. The properties were not developed at one point, but lots were platted. If you were to put a cul-de-sac in the center of that road, it would have been necessary to acquire 20 feet on each side of the right-of-way. So if the City had taken an additional 20 feet of right-of-way on the south, that would have meant homes would have had to be pushed back another 20 feet south. The right-of-way and lots already existed, and the only way to build a fall-size, 120- foot cul-de-sac would have been for the City to buy at least two lots. The cost could have been $100,000. The lots had been platted without expecting to put in a fall-size cul-de-sac. Patricia Stuffs, 14060 Forest Hill Road, said she is a fairly new resident on Forest Hill Road and a new homeowner in Minnesota. She asked why they were being assessed for a road that was already paid for with the purchase of the house. She believed the four houses at the end of the cul-de-sac should pay for it because it wasn't built into the price of their homes. The other issue was on the paving of the cul-de-sac. When Jasper asked about doing the cul-de-sac, Stuffs thought it would have been logical for the City to tell him to submit a bid. The City should have obtained a couple of other bids and had the work done right there and then. Stuffs wondered if that was even considered. Dietz replied in order to do special assessments, the City cannot deviate from Chapter 49 of the state statutes and if it did, it might not be able to sustain the assessments. At the point the person offered to do the work, the City had not approved the plans and specifications and, while it is a small project, there are a prescribed number of days to advertise for bids and it is not possible to do it on short notice. The City has to take sealed bids, and at that point it was not in a position to take them. The amount being proposed for the special assessment of $935, which would be assessed over 20 years and is added to the property taxes. The principal amount stays level, or $46.75 per year. The first year payment would be: principal -$46.75, interest - $74.85, for a total payment of $121.55, with an 8 percent interest rate on the unpaid balance. The amount per year decreases over the 20-year period. The average payment would be less than$85. Thorfinnson asked what is the cost of storm sewer fees, and Gray replied about $7,000. MOTION: Thorfinnson moved, seconded by Case, to close the public hearing. Motion carried 4-0. CITY COUNCIL MINUTES May 16,2000 Page 9 Butcher said she remembered that the idea of keeping the cul-de-sac in Forest Hill Road was a hard decision for the Council. She also remembered the neighbors were interested in having a cul-de-sac, although Council's policy has been to make as many road connections as possible. After hearing the discussion this night, she believed the neighborhood would benefit from these improvements, both the sidewalk connection and cul-de-sac. The remaining assessments are fair to the one lot and the other four lots, so she supported the resolution ordering the improvements. Case said he understood the $7,000 storm sewer expense is being assessed over all the lots. Thorfinnson said Mr. Mallo, who seems to be the spokesperson for some of the property owners, wants the City to eliminate administrative costs. However, the City won't to do that. Mr. Mallo agreed they should pay for the sidewalk, but his contention is those at the west end of the road shouldn't have to pay for the storm sewer. Thorfinnson would consider subtracting$7,000 from their assessment and have the four easterly lots pay it. Case said his solution might be to assess the cost of the storm sewer to all 10 lots that drain to the east,that is,those east of the Edenvale addition. Thorfinnson agreed that it might be a better solution. Case said he recalled that when the Council dealt with this issue before, they heard from the neighbors that there would be a loss to them if the City connected the road to Candice Lane. Therefore there must be a gain if the road ends in a permanent cul-de-sac. In trying to get a feel for who benefits from the $7,000 storm sewer, it seems to benefit only the 10 lots that drain to the east. Butcher said she could not separate the water issue from the traffic issue; the benefit of less traffic because of a cul-de-sac. She believed the three neighborhood components Al Gray identified should all be spread out. She believed it was fair to assess$935 per unit for all the houses on Forest Hill Road. Thorfinnson said he believed there was more than $935 in benefits to all the lots along the road. If any changes were made it would be the $7,000 cost of the storm sewer. If Council agrees the project should be done, at a future meeting Council could decide how to divide out the cost. Tyra-Lukens said residents have stated that this is the same thing they already have, but it isn't. The road would be finished, and have a sidewalk, curb and gutter and storm sewer. The improvements clearly benefit all the properties. Case said this improvement would create a permanent cul-de-sac and the road can never be connected to another street. Psychologically, that makes a big difference. CITY COUNCIL AE UTES May 16,2000 Page 10 Butcher said she was uncomfortable knowing this project is not finished. She recommended getting the project started. MOTION: Butcher moved, seconded by Thorfinnson, to adopt Resolution No. 2000-81 ordering improvements and preparation of plans and specifications for Forest Hill Road improvements. Motion carried 4-0. Dietz said he would come back with the plans for Council's approval and to authorize bids. B. EDEN PRA—I U MINI-STORAGE EXPANSION by Two S Properties, Inc. Request for Site Plan Review on 1 acre. Location: 7921 Eden Prairie Road. Enger said official notice of this public hearing was published May 4,2000, in the Eden Prairie News and sent to 61 property owners. Todd Jones, Eden Prairie Mini-Storage, said this project is for a 29,800 square foot expansion. The site is located at 7921 Eden Prairie Road. This is the third, and final, phase of their storage center project. All the loading and unloading activities will be by means of a one-way drive inside the building. Access will be through the existing driveway. Access to the lower level will be from Terrey Pine Court. They will continue to use high-end materials of brick and glass. The traffic created by the business is lower than that for other commercial uses. They have established themselves as a good neighbor and a good use for that area. Uram said the Community Planning Board voted 7-0 to recommend approval of the project at its April 24, 2000 meeting. This is the last phase of this project and will complete the development adjacent to County Road 4 south of TH 5. They need 50 feet of setback from Terrey Pine Drive. Staff is recommending that the City Council direct Staff to prepare a site plan review and developer's agreement for inclusion on the Consent Calendar at the next City Council meeting. Tyra-Lukens asked if anyone wished to address the Council on this proposal. No one did. Case said he assumed the existing NURP pond is adequate for this expansion. Dietz replied that is correct. When the project was planned, the NURP pond was planned for the entire project. MOTION: Thorfinnson moved, seconded by Case, to close the public hearing; and direct Staff to prepare a Resolution for Site Plan Review; and direct Staff to prepare a Developer's Agreement incorporating Commission and Staff recommendations, for inclusion on the Consent Calendar at the next City Council meeting. Motion carried 4-0. CITY COUNCIL MINUTES May 16,2000 Page 11 VII. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Thorfinnson, to approve Payment of Claims as submitted. Motion was approved on a roll call vote, with Butcher, Case, Thorfinnson and Tyra-Lukens voting"aye". VIII. ORDINANCES AND RESOLUTIONS IX. PETITIONS,REQUESTS AND COMMUNICATIONS X. REPORTS OF ADVISORY BOARDS & COMMISSIONS XI. APPOINTMENTS XII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Councilmember Ron Case's Concern Retarding Building of a Berm Councilmember Case referenced the commercial warehouse area north of Columbine Road at Liberty Place, where the Council directed that a berm be placed as high as possible to keep car headlights out of the townhouses. He asked Staff to check on that, as he did not see evidence this was being done. 2. Councilmember Ron Case's Concern Regarding Spilled Gasoline Case said he was talking to a gas-station owner about nighttime, after- hours pumping of gas through the use of credit cards, and the concern about gasoline spillage. Case was told that each station has its own cut- off, such as 50 gallons. His question to Staff was, do other cities have any ordinance regarding this? Eden Prairie's water supply would be quite vulnerable if there were a major spill. Enger said he and Staff would check into that matter. 3. Councilmember Sherry Butcher's Report on the Human Services Review Committee Butcher said the committee was just formed at the beginning of this year to assess how the City is serving its residents in terms of human service needs. It is composed of one Councilmember (Butcher) and City Staff members in charge of various aspects of human services, including Senior Services, the Adaptive Recreation Program, police from the Public Safety Department, and the Human Rights and Diversity Commission Staff liaison Michael Barone. CITY COUNCIL MINUTES May 16,2000 Page 12 This group reviews proposals that come to the City and makes recommendations in terms of funding. The group provides a great deal of collaborative information. A number of the members serve on other committees and are very aware of what the human service needs are and the providers available. The members have experience working with youth,the immigrant community, crisis management, and emerging needs. Because of this,Butcher believes the group is getting the full picture. Butcher believed it would be helpful if the Council would bring in representatives from agencies that are seeking funding, so the Council can understand the needs there are and what service providers have done and can do. She proposed bringing each of these groups in for a five-minute presentation over the course of the year. Thorfinnson recommended bringing them all in at one time, so the Council can put them in proper perspective and context. Tyra-Lukens suggested having them come to a Council Workshop, but to hold it in the Council Chamber so the public can attend. Butcher said Councilmember Thorfinnson was instrumental in starting up this committee, which replaces the Housing, Transportation and Human Services Board. B. REPORT OF CITY MANAGER 1. Historic Properties Project Status Enger reported on the Heritage Preservation Commission's review and recommendation to the Council of a plan for use, disposition or preservation of the City's three historic properties. Council asked that the plan be returned by June. The process is ongoing and Bob Lambert said the HPC would need one more meeting to complete its recommendations, which will be presented to the Program Board in June, and the Board's recommendations would be presented to the Council in July. C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. Approve the Second Amendment to Purchase Agreement between the City of Eden Prairie and H. Dan Wright for the Sale of 7900 Mitchell Road (old police property) to Extend the Closing on the Wingate Hotel Uram said two weeks ago he came with a request for approving the closing date on the Wingate Hotel development. The developers are CITY COUNCIL MINUTES May 16,2000 Page 13 having a problem getting the revisions to the development plans and developer's agreement drawn up. Because of that the developer has requested extension of the purchase agreement to the end of June. MOTION: Case moved, seconded by Butcher, to approve the second amendment to purchase agreement between the City of Eden Prairie and H. Dan Wright for the sale of 7900 Mitchell Road (old police property) to extend the closing on the Wingate Hotel Parcel to June 30, 2000. Motion carried 4-0. E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY )(III. OTHER BUSINESS A. COUNCIL FORUM INVITATION Acting Mayor Tyra-Lukens said Council Forum will be held the first and third Tuesdays of the month from 6:30-6:55 p.m. in Heritage Room II. This will be scheduled time following City Council workshops and immediately preceding regular City Council meetings. If you wish to visit with the City Council and Service Area Directors at this time, it is important that you notify the City Manager's office by noon of the meeting date with your request. XIV. ADJOURNMENT MOTION: Case moved, seconded by Thorfinnson, to adjourn the meeting. Acting Mayor Tyra-Lukens adjourned the meeting at 8:55 p.m.