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City Council - 06/18/2019
AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,JUNE 18, 2019 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Katie O'Connor Workshop-Heritage Rooms I and II(5:30) I. ECONOMIC DEVELOPMENT UPDATE Open Podium - Council Chamber (6:30) II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JUNE 18, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. PROCLAMATION DEDICATING COMMUNITY CENTER AQUATICS CENTER IN NAME OF FORMER MAYOR NANCY TYRA-LUKENS B. HERITAGE PRESERVATION AWARD C. CITY GOVERNMENT ACADEMY GRADUATION D. MISS MINNESOTA PROCLAMATION E. TOUR DE TONKA V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 21, 2019 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 21, 2019 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION APPROVING FINAL PLAT OF EDEN BLUFF HIGHLANDS 5TH ADDITION CITY COUNCIL AGENDA June 18, 2019 Page 2 C. ADOPT RESOLUTION APPROVING PARTICIPATION IN THE PERFORMANCE MEASURE PROGRAM ESTABLISHED BY COUNCIL ON LOCAL RESULTS AND INNOVATION D. ADOPT RESOLUTION DECLARING CITY'S INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES FROM PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS E. AWARD CONTRACT TO MCPHILLIPS BROS ROOFING CO. FOR COMMUNITY CENTER RINK#2 LOCKER ROOM ROOF REPLACEMENT F. AWARD CONTRACT TO LOGIS TO REPLACE POLICE CORE AT CITY HALL G. APPROVE CONTRACT RENEWAL WITH ULTIMATE SOFTWARE GROUP,INC. FOR HUMAN RESOURCES, RECRUITMENT AND ONBOARDING,AND PAYROLL SERVICES H. APPROVE AGREEMENT WITH AE2S FOR CONSTRUCTION ENGINEERING SERVICES FOR GROUND STORAGE RESERVOIR AND PUMP STATION I. ADOPT RESOLUTION APPROVING SETTLEMENT AGREEMENT WITH OWNERS OF PARCEL 36 FOR PURCHASE OF EASEMENT AND RIGHT- OF-WAY J. AWARD CONTRACT TO XL HYBRIDS TO CONVERT TWO NEW 2019 FORD F-250 PICKUP TRUCKS TO PLUG-IN ELECTRIC HYBRID DRIVETRAINS K. AWARD CONTRACT TO G.L. CONTRACTING, INC. FOR SPRING ROAD PEDESTRIAN CROSSING L. APPROVE SUBMITTAL OF ANNUAL REPORT TO MPCA FOR PHASE II NPDES STORM WATER PERMIT PROGRAM M. AWARD CONTRACT TO PARROTT CONTRACTING INC. FOR HOMESTEAD CIRCLE STORM SEWER PROJECT IX. PUBLIC HEARINGS/MEETINGS CITY COUNCIL AGENDA June 18, 2019 Page 3 A. CASTLE RIDGE by Senior Housing Partners. Resolution for PUD Concept Review on 19.75 acres; First Reading of an Ordinance for PUD District Review with waivers; Zoning District Review on 19.75 acres and Zoning District Change from C-COM to RM-2.5 on 1.33 acres and from RM-2.5 to C-COM on 1.3 acres (Ordinance for Zoning District Change; Resolution for PUD Concept) B. FOUNTAIN PLACE by Cushman&Wakefield. First Reading of an Ordinance for PUD District Amendment on 12.43 acres (Ordinance for Zoning District Amendment) C. CITY YARD WASTE DROP OFF SITE by City of Eden Prairie. Resolution for Site Plan Review on 13.84 acres (Resolution) D. CODE AMENDMENT FOR SOLAR by City of Eden Prairie. First Reading of an Ordinance to Amend City Code Chapter 11 relating to Solar Systems as a Permitted Accessory Use (Ordinance) E. VACATION OF BEVERLY RIDGE DRAINAGE AND UTILITY EASEMENTS (Resolution) X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS A. STUDENTS ON COMMISSIONS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Limited-Use Permit for Municipal Entry Monument Sign on Highway 5 East on Dell Road (Resolution) F. REPORT OF POLICE CHIEF CITY COUNCIL AGENDA June 18, 2019 Page 4 G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: June 14, 2019 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, June 18, 2019 TUESDAY,JUNE 18, 2019 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager's Office at 952.949.8412 by noon of the meeting date with your name, phone number, and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium,please contact the City Manager's Office. IV. PROCLAMATIONS/PRESENTATIONS A. PROCLAMATION DEDICATING COMMUNITY CENTER AQUATICS CENTER IN NAME OF FORMER MAYOR NANCY TYRA-LUKENS The Mayor will read and present the proclamation. B. HERITAGE PRESERVATION AWARD Synopsis: Heritage Preservation Commission Chair, Steve Olson, will introduce the Heritage Preservation Award, which recognizes an individual, family or business that has gone beyond their usual responsibilities to promote,preserve, rehabilitate or restore Eden Prairie's heritage resources. The Mayor will present the award. The recipient of the 2019 Heritage Preservation Award is Kathie Case. Kathie will be on hand to accept the award. C. CITY GOVERNMENT ACADEMY GRADUATION ANNOTATED AGENDA June 18, 2019 Page 2 City Manager Getschow will read the names of the graduates. The Mayor and Council will present certificates and Eden Prairie pins to the graduates. D. MISS MINNESOTA PROCLAMATION The Mayor will read and present the proclamation. E. TOUR DE TONKA Jenny Bodurka will present to the Council. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, MAY 21, 2019 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 21, 2019 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-M on the Consent Calendar. A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION APPROVING FINAL PLAT OF EDEN BLUFF HIGHLANDS 5TH ADDITION C. ADOPT RESOLUTION APPROVING PARTICIPATION IN THE PERFORMANCE MEASURE PROGRAM ESTABLISHED BY COUNCIL ON LOCAL RESULTS AND INNOVATION D. ADOPT RESOLUTION DECLARING CITY'S INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES FROM PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS E. AWARD CONTRACT TO MCPHILLIPS BROS ROOFING CO. FOR COMMUNITY CENTER RINK#2 LOCKER ROOM ROOF REPLACEMENT ANNOTATED AGENDA June 18, 2019 Page 3 F. AWARD CONTRACT TO LOGIS TO REPLACE POLICE CORE AT CITY HALL G. APPROVE CONTRACT RENEWAL WITH ULTIMATE SOFTWARE GROUP,INC. FOR HUMAN RESOURCES, RECRUITMENT AND ONBOARDING,AND PAYROLL SERVICES H. APPROVE AGREEMENT WITH AE2S FOR CONSTRUCTION ENGINEERING SERVICES FOR GROUND STORAGE RESERVOIR AND PUMP STATION I. ADOPT RESOLUTION APPROVING SETTLEMENT AGREEMENT WITH OWNERS OF PARCEL 36 FOR PURCHASE OF EASEMENT AND RIGHT- OF-WAY J. AWARD CONTRACT TO XL HYBRIDS TO CONVERT TWO NEW 2019 FORD F-250 PICKUP TRUCKS TO PLUG-IN ELECTRIC HYBRID DRIVETRAINS K. AWARD CONTRACT TO G.L. CONTRACTING, INC. FOR SPRING ROAD PEDESTRIAN CROSSING L. APPROVE SUBMITTAL OF ANNUAL REPORT TO MPCA FOR PHASE II NPDES STORM WATER PERMIT PROGRAM M. AWARD CONTRACT TO PARROTT CONTRACTING INC. FOR HOMESTEAD CIRCLE STORM SEWER PROJECT IX. PUBLIC HEARINGS/MEETINGS A. CASTLE RIDGE by Senior Housing Partners. Resolution for PUD Concept Review on 19.75 acres; First Reading of an Ordinance for PUD District Review with waivers; Zoning District Review on 19.75 acres and Zoning District Change from C-COM to RM-2.5 on 1.33 acres and from RM-2.5 to C-COM on 1.3 acres (Ordinance for Zoning District Change; Resolution for PUD Concept) Synopsis: The applicants are proposing to redevelop the Broadmoor Apartments and Castle Ridge Care Center sites. The property is approximately 19.75 acres in size and are located at the northwest corner of Flying Cloud Drive and Prairie Center Drive. The property is zoned a combination of Community Commercial (C-Com) and RM-2.5. The site received City approvals for a master planned redevelopment project in 2008 that included senior housing, all age housing and commercial uses. The master plan included vertically integrated commercial uses on the ground floor with residential uses above on the eastern portion of the site. The 2008 plan ANNOTATED AGENDA June 18, 2019 Page 4 included 372 units of senior housing, 332 units of all-age housing, and 36,000 square feet of commercial retail. The plan included vertically integrated mixed use of ground floor commercial with residential uses above. The overall master plan was not constructed. Due to a variety of factors, the only portion of the project that was constructed is the CVS store located at 8251 Columbine Road. With this application, the property owners are requesting approval of an updated master plan. With this review process, Presbyterian Homes is coordinating with 2 development partners for the proposed outlot areas. Due to these partnerships, the outlots are not on the same timeline for construction as the Presbyterian Homes site. Therefore, the applicant requests full approvals for the Presbyterian Homes portion of the site (Lot 1) and PUD concept review of Outlots A and B. Final development plans for the outlots would be reviewed through a separate process closer to the time of anticipated construction. As part of the PUD concept review for the outlots, the potential developers are seeking feedback from the Planning Commission and Council on the proposed concept plans. Later in this memo, staff provides a review of the proposed concept developments and staff recommendations. Although the project includes three developers and three different product types, the applicants are partnering to design a master project that contains cohesive development components. With the current review process, only the Presbyterian Homes component of the project is seeking full approvals. The multi-family and commercial elements are seeking PUD Concept Review only at this time and would come forward with requests for approval of final development proposals at a future date. Following is a description of each component: • Presbyterian Homes is proposing the construction of a senior housing facility. The 5 story building includes underground parking and 274 units of senior housing units providing a range of care including independent living, assisted living, memory care and care center units. The density calculated for this lot only is 40 units per acre. • Timberland is proposing approximately 250 units of multi-family housing. These housing units are proposed to be general occupancy rental units (not age restricted). The concept plan includes two buildings with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls in the concept plan. Unit types range from studio units, 1 BR, 1 BR +Den, 2 BR, 2 BR+, and 2 BR+ Den. The density calculated for this lot only is approximately 51 units per acre based on this concept plan. The residential density for the overall residential project area when including both the Timberland and Presbyterian Homes sites is approximately 44.8 units per acre. • Oppidan is proposing retail/commercial development at the corner of Flying Cloud Drive and Prairie Center Drive. The concept plan for this portion of the ANNOTATED AGENDA June 18, 2019 Page 5 project includes a hotel with approximately 110 rooms and 20,000 square feet of retail space. This area of the project includes surface parking only. Based on staff and Planning Commission feedback, Oppidan did submit 2 revised concept plans on June 7 which are attached to this memo. These revised plans replace the hotel use with a grocery use in one concept and a medical office building in the second concept. The remainder of the uses and concept plan remain unchanged. The developer has stated that the former hotel lot is the only feasible lot that can fit these potential uses without disrupting the overall retail plan. Staff recommends that prior to submittal of land development plans that the plan address the amount and proximity of parking near the main intersection of the development. The current concept could impact efficient access and circulation. Official notice of this public hearing was published in the June 6, 2019, Eden Prairie News and sent to 23 property owners. The Planning Commission voted 6- 0 to recommend approval of the project. MOTION: Move to: • Close the Public Hearing; and • Adopt a Resolution for a Planned Unit Development Concept Review on 19.75 acres; and • Approve Pt Reading of the Ordinance Planned Unit Development District Review with waivers on 19.75 acres and a Zoning District Change from C-Com to RM-2.5 on 1.33 acres and RM-2.5 to C- Com on .13 acres; and • Adopt a Resolution for Preliminary Plat of 4 lots into 1 lot and 3 outlots on 19.75 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. B. FOUNTAIN PLACE by Cushman&Wakefield. First Reading of an Ordinance for PUD District Amendment on 12.43 acres (Ordinance for Zoning District Amendment) Synopsis: This application is a proposal for exterior façade improvements to the building and site improvements to the parking lot and landscaping on the site. The proposed improvements are compliant with City Code and no waivers are being requested with this application. The proposed project meets the criteria as a minor amendment. City Code allows minor amendments to be considered by the City Council only, without referral by the Planning Commission. Official notice of this public hearing was published in the June 6, 2019, Eden Prairie News and sent to 19 property owners. ANNOTATED AGENDA June 18, 2019 Page 6 MOTION: Move to: • Close the Public Hearing; and • Approve the 1st reading of Planned Unit Development District Review on 12.43 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff recommendations and Council conditions C. CITY YARD WASTE DROP OFF SITE by City of Eden Prairie. Resolution for Site Plan Review on 13.84 acres (Resolution) Synopsis: The City of Eden Prairie is requesting approval of a Site Plan to establish a yard waste drop off area at the Maintenance Outdoor Storage Site (M.O.S.S.) at 9811 Flying Cloud Drive. The property is 13.84 acres and is located on the east side of Flying Cloud Drive approximately 1/4 mile southwest of Pioneer Trail. The proposal includes adding areas for residents to drop off yard waste, trees and brush in the southwest corner of the site. This project involves creating a new gated primary access point on Flying Cloud Drive southwest of the existing driveway. The current driveway will remain for emergency use by City vehicles and will remain gated. The proposed plan includes a portable booth near the entrance to the drop off area for staff to check-in residents and assist with directing the resident based on the types of material the resident is dropping off. Official notice of this public hearing was published in the June 6, 2019, Eden Prairie News and sent to 3 property owners. The Planning Commission voted 6-0 to recommend approval of the project. MOTION: Move to: • Close the Public Hearing; and • Adopt a Resolution for a Site Plan Review on 13.84 acres D. CODE AMENDMENT FOR SOLAR by City of Eden Prairie. First Reading of an Ordinance to Amend City Code Chapter 11 relating to Solar Systems as a Permitted Accessory Use (Ordinance) Synopsis: As a part of Sustainable Eden Prairie, staff is applying for SolSmart Designation for the City. One of the criteria for achieving a designation is to consider zoning code revisions to address and allow for solar energy systems. The City Code does not distinctly address solar energy systems; however, it is the City's practice to regulate solar energy systems as accessory uses with the approval of a building permit. The proposed amendment to Chapter 11 is intended to provide clarity that solar energy systems are allowed uses and provide language supporting the current process to obtain a permit. The amendment documents the practice already in place for solar systems. ANNOTATED AGENDA June 18, 2019 Page 7 The proposed changes include adding definitions and adding solar energy systems to Subsection 3. Special Requirements in Section 11.03 as permitted accessory uses in all zoning districts. This subsection includes requirements that apply in all zoning districts. Since solar energy systems are permitted in all zoning districts as an accessory use, this is an appropriate section to include the proposed requirements. Official notice of this public hearing was published in the June 6, 2019, Eden Prairie News. The Planning Commission voted 7-0 to recommend approval of the project. MOTION: Move to: • Close the Public Hearing; and • Approve the 1st Reading of the Ordinance to Amend City Code Chapter 11 relating to solar energy systems. E. VACATION OF BEVERLY RIDGE DRAINAGE AND UTILITY EASEMENTS (Resolution) Synopsis: The property owners and the developer of the lot at 16540 Beverly Drive have requested the vacation of all the drainage and utility easements to facilitate the plat of Beverly Ridge for new home construction. Official notice of this public hearing was published in the May 30, 2019, Eden Prairie News. MOTION: Move to: • Close the Public Hearing; and • Adopt the Resolution vacating Drainage and Utility Easements. X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS A. STUDENTS ON COMMISSIONS Synopsis: Applications for Students on Commissions positions were accepted from mid-April to the end of May. More than 20 applications were received this year. Commission Staff Liaisons met in early June to review and discuss the ANNOTATED AGENDA June 18, 2019 Page 8 applications. The appointment recommendations are based on the students' stated Commission preferences and the quality of their applications. An orientation session will be held in late August. MOTION: Move to: • Appoint to the Conservation Commission —Abhiram Nallamalli, Kiersten Orning, Mina Kim, Nile Timmerman, and Rohin Gurumurthy • Appoint to the Flying Cloud Airport Advisory Commission — Amogh Kalyanam, Evelyn Hemler, Spencer Ellis, and Troy Johnson • Appoint to the Heritage Preservation Commission —Aditya Nandhiyar, Ellyse Ferlauto, Lilly Hyland, and Maia Chavez • Appoint to the Human Rights and Diversity Commission — Caprice Steidle, Najma Ali, Nicole Mayer, Stavan Bhakta, and Winifred Halm De-Souza • Appoint to the Parks, Recreation, and Natural Resources Commission— Riley Marble, Shay Ginuga, Simon Vergara, Tanay Salunke, and Zachary Spears XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Limited-Use Permit for Municipal Entry Monument Sign on Highway 5 East on Dell Road (Resolution) Synopsis: The City must enter into a Limited Use Permit(LUP) for construction, operation, and maintenance of municipal entry monument signs in Minnesota State Right of Way(ROW). Adopting this resolution is the first step in developing this LUP document. This LUP resolution is for the proposed sign located in the highway ROW on the south side of Highway 5 and east of Dell Road. With passage of this resolution,the Mayor and City Manager will be authorized to sign the final LUP on behalf of the City after its preparation by MnDOT staff. ANNOTATED AGENDA June 18, 2019 Page 9 MOTION: Move to adopt the Resolution requesting a Limited Use Permit for municipal entry monument sign on Highway 5 East of Dell Road. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. ITEM NO. IV.A. PROCLAMATION WHEREAS, Nancy Tyra-Lukens served the City of Eden Prairie as Council Member from 1994 through 2001 and as Mayor from 2002 through 2006, and 2010 through 2018; and WHEREAS, Nancy Tyra-Lukens served as Eden Prairie's Mayor for 13 years, which makes her the longest-serving mayor in the City's history; and WHEREAS, Nancy Tyra-Lukens' passion for health and wellness, and her unwavering belief in the importance of enriching the lives of all Eden Prairie residents, was consistently demonstrated in her support and enthusiasm for parks, programs and recreation facilities; and WHEREAS, Nancy Tyra-Lukens' legacy is woven into the fabric of our community in a multitude of ways, and will benefit many generations to come; and WHEREAS, Nancy Tyra-Lukens was Mayor of Eden Prairie during the planning, construction and opening of the Aquatics Center. NOW, THEREFORE, BE IT RESOLVED, that Nancy Tyra-Lukens is recognized for her outstanding leadership and vision as a Council Member and Mayor, which have contributed to Eden Prairie's reputation for outstanding levels of service and achievement that serve as a benchmark other communities strive for; and FURTHER, in her honor, the Eden Prairie City Council does hereby dedicate the Nancy Tyra-Lukens Aquatics Center in the City of Eden Prairie. ADOPTED by the Eden Prairie City Council this 18th day of June 2019. Ronald A. Case, Mayor City of Eden Prairie CITY COUNCIL AGENDA DATE: SECTION: Presentations June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning Heritage Preservation Award IV.B. Janet Jeremiah/Lori Creamer Synopsis Heritage Preservation Commission Chair, Steve Olson, will introduce the Heritage Preservation Award,which recognizes an individual, family or business that has gone beyond their usual responsibilities to promote,preserve, rehabilitate or restore Eden Prairie's heritage resources. The Mayor will present the award. The recipient of the 2019 Heritage Preservation Award is Kathie Case. Kathie will be on hand to accept the award. Background Kathie Case grew up in Bloomington, Minnesota. Both sets of her grandparents lived nearby. They taught her the importance of family, the value of strong relationships, and the love of history. Her childhood also gave her an appreciation for "Place". Her "historic preservation" fingerprints are everywhere in Eden Prairie. She has donated hundreds of hours to the Eden Prairie history museum located in the lower level of City Hall. She was a key person who took action to save the historic gym, located in the Administration Building for Eden Prairie Schools, research photos for the historic photo display in the atrium of City Hall and numerous interpretive panels all around Eden Prairie. She has worked tirelessly on the Cummins House with both programming and restoration, which is now home for the Historical Society. Heritage Preservation Commission members are: • Steve Olson, Chair • Tara Kalar, Vice Chair • Valerie Ross • Pamela Spera • Paul Thorp • Shanti Shah • Cheryl Kessler • Lori Creamer, Staff Liaison PROCLAMATION ITEM NO. IV.D. City of Eden Prairie Hennepin County, Minnesota WHEREAS, the City of Eden Prairie is proud to be home of the Miss Minnesota Pageant for the 12th consecutive year; and WHEREAS, the Miss Minnesota Scholarship Organization, in affiliation with Miss America Scholarship Organization, offers educational opportunities to outstanding young women through scholarship programs; and WHEREAS, the Miss Minnesota Pageant provides contestants the opportunity to realize their own personal development through their participation in the Pageant; and WHEREAS, the women competing represent communities from across the state of Minnesota; and WHEREAS, this year the 84th Miss Minnesota will be crowned. NOW, THEREFORE, I, Ronald A. Case, Mayor of Eden Prairie, Minnesota, do hereby proclaim the week of June 16-22, 2019 as MISS MINNESOTA WEEK and welcome all participants, their sponsors, families, friends, and visitors to the City of Eden Prairie. Ronald A. Case, Mayor City of Eden Prairie ITEM NO.VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,MAY 21, 2019 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Acting Mayor Brad Aho, Council Members Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Katie O'Connor Workshop-Heritage Rooms I and II(5:30) I. 2018 AUDIT AND FINANCIAL STATEMENTS Acting Mayor Aho introduced the auditors from CliftonLarsonAllen (CLA). John Lorenzini, Audit Manager, and Troy Gabler, Senior Associate, presented an overview of the unmodified opinion of the 2018 financial statement audit. Lorenzini stated there were no material weaknesses, no significant deficiencies, and no legal compliance findings. In regards to the financial statements, there are two new accounting policies to be adopted: Governmental Accounting Standards Board(GASB) 75 and GASB 89. GASB 75 now includes the full liability for retirees having access to the City's health insurance. There is no change in cost to the City, but rather a more accurate way of accounting. GASB 89 removed the standard requiring the City to capitalize interest on debt as part of capital assets. Gabler provided an overview of the financial results. The general fund revenues totaled $2.1 million dollars, about five percent over budget this year partially due to a large increase in building permits. Expenditures totaled $242,000, about one percent under budget, resulting in a$2 million fund balance increase for 2018. This will help replenish the budget after focusing on paying off a significant portion of long-term debt in recent years. Council Member Narayanan inquired if there are federal penalties for the City gaining more revenue than budgeted. Gabler responded it is important for the City to have reserves, but overall it makes sense to have more revenue than expenditures. Aho added the budget stabilization fund is in place to continue to replenish the reserves with excess revenue. Gabler stated in regards to the unassigned fund balance, working capital accounts for 50 percent of next year's budgeted tax revenue. Budget stabilization accounts for 15 percent of next year's budgeted expenditures in case of unexpected projects. There were no budgeted deficits for 2019. General fund revenues went up about seven percent compared to 2017. General fund revenues consist of 72 percent property taxes, 13 percent charges for services, City Council Workshop Minutes May 21, 2019 Page 2 ten percent licenses and permits, three percent intergovernmental, and two percent for other revenues. Narayanan inquired what percentage of property taxes are acquired from residential versus commercial properties. Gabler responded those numbers should be available through finance. Gabler stated general fund expenditures are up about three percent since 2017. About 50 percent of expenditures are utilized by the police and parks and recreation departments. In regards to enterprise funds, the water fund revenue increased 7.3 percent from the prior year due to a combination of increased tier rates and base charge. The cash fund goal of $12,441,105 was met. Wastewater fund operations revenue increased 8.4 percent from the prior year. The goal of$4,878,520 in cash reserves was met. It is important for all three of the enterprise funds to have cash reserves so special assessments are not needed. Aho stated it is important to maintain cash reserve funds because the system will eventually need to be replaced as it ages. Reserves are specifically useful in the case of sewer backups. Ellis added the City holds an insurance policy covering City water and sewer customers. Gabler stated operating revenues of the stormwater enterprise fund are up 15 percent from the previous year. The cash flow provided by operations was $1.7 million in 2018. In 2013, operating expenses were exceeding the revenue of the fund and the City had to borrow from other funds to cover stormwater fund expenses. Since 2013, the City has been reimbursing those borrowed funds. Revenues now exceed operating expenses and the City is building up reserves. Total cash and investments balance was $2.6 million at year-end and operating expenses for 2018 were $1.3 million. Council Member Freiberg inquired when the municipal liquor operations began business hours on Sundays. Getschow responded in July of 2017. Freiberg noted liquor sales have remained consistent despite having an extra day of operations throughout the week. Aho added operating costs had a minor increase. Lorenzini stated the liquor operations fund transferred$800,000 to the capital improvement/maintenance fund. Net profit is up $37,000 or 5.1 percent from 2017 for the liquor operations fund. The gross profit percentage increased slightly in 2017 from the prior year and is higher than the seven county metro area. Lorenzini stated in regards to the estimated market values, there was a $662 million increase from 2009 to 2019. The market value has recovered from 2009 and surpassed peak market values from 2009 by$190 million. Getschow noted 2019 value showed improvements at $10.7 billion, and 2020 estimated market values will be at $11 billion. Lorenzini stated there is an inverse relationship between tax capacity and tax capacity rate in the City. The net levy used to calculate these values includes the general fund, capital and debt service levy. The 2019 tax rate is 31.53 percent. The City continues to have a lower tax rate than surrounding cities. Revenues per capita are within three dollars of the prior year and $66 more than cities of comparable size. The largest differences of similar sized cities to Eden Prairie are between intergovernmental and property taxes. Total expenditures per capita decreased $13 from 2017,primarily due to decreases in community development and debt service. Higher debt service expenditures in 2017 equate to paying down public facilities revenue bonds. The City's expenditures per capita are $96 more than other similar sized City Council Workshop Minutes May 21, 2019 Page 3 cities in the State. This is primarily due to the City's parks and recreation,public safety, and community development programs. Lorenzini stated next steps include submittal of the financial statements to the Office of the State Auditor(OSA) and the Comprehensive Annual Financial Report (CAFR) submittal to the Government Finance Officers Association (GFOA)by June 30, 2019. Effective December 31, 2019, the GASB Statement No. 84 will impact the presentation of the City's agency funds. Aho confirmed the reporting will change but the material will not. Lorenzini confirmed this statement. Lorenzini stated effective December 31, 2020, the GASB Statement No. 87 will require a new lease standard. This standard eliminates operating leases. Leases will need to calculate a debt and right-to-use asset. Aho inquired if there are a substantial amount of leases. Kotchevar stated the City has a log of all its leases, including equipment such as copiers and printers. Lotthammer added there are leases in place for City historical properties. Narayanan inquired if the City leases emergency vehicles. Kotchevar responded no. Lorenzini stated the City has an AAA bond rating. Out of 357 cities analyzed within Minnesota, only about 28 have an AAA bond rating. Awarded last year, and every year since 1990, the City received the GFOA Certificate for Excellence in Financial Reporting for the CAFR audit. Aho commended City staff and the auditors for their work and suggested these impressive awards and financial figures should not be taken for granted. Finance Manager Kotchevar provided a review of the City's financial policies. The City follows the GFOA's best practices. Financial policies are central to a strategic, long-term approach to financial management. These policies help support good bond ratings and mitigate risks to financial condition. The objective of the policies is to protect and enhance the Council's policymaking ability, provide sound principles to guide the decisions of Staff and Council, improve and maintain infrastructure, and maintain the bond rating. The City always budgets for less than projected revenue. It is important for outside organizations to know the City prepares a CAFR and goes through an audit annually. The City will issue debt for a project with at least five years of life. Bond rating agencies want to see current debts being paid off. However, the debt balance ideally should not be too low. The City should continue issuing debt in order to invest in the community. Debt is planned for through the Capital Improvement Plan process. Portions of the budget are kept for both emergencies and stabilization. Aho thanked Kotchevar for both the report and the updates, and commended the auditors for a job well done. Open Podium - Council Chamber (6:30) II. OPEN PODIUM III. ADJOURNMENT ITEM NO. VI.B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,MAY 21, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli CALL THE MEETING TO ORDER Acting Mayor Aho called the meeting to order at 7:00 PM. Mayor Case was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Getschow said Minnesota State statute requires every city to prepare an annual financial statement and reports. The Council Members received an hour-long CAFR report at the workshop prior to the meeting tonight. John Lorenzini, Manager, CliftonLarsonAllen LLP, gave a PowerPoint presentation reviewing the CAFR. He said his firm issued an unmodified(clean) audit opinion, which is the best opinion the City can receive. The audit found there were no material weaknesses nor significant deficiencies for internal controls. Troy Gabler, Senior Associate, CliftonLarsonAllen LLP, reviewed the General Fund and Enterprise Funds. He noted the City's revenue was $2,100,000 over budget for 2018,primarily due to positive performance for building permits and property taxes. Expenditures were $242,000 under budget. The higher than expected revenue and the lower expenditures resulted in an increase of$2,000,000 in the General Fund balance for 2018. Mr. Lorenzini said there has been an increase of$662,000,000 in Estimated Market Values from 2009 to 2019. He reviewed the City's tax capacity and tax rates, and noted Eden Prairie is in the lower half of taxes paid on a median value home when compared to several other cities in the metropolitan area. He noted Eden Prairie has a bond rating CITY COUNCIL MINUTES May 21, 2019 Page 2 of AAA, a rating only 28 of 357 cities in Minnesota have received. Freiberg commented the residents of Eden Prairie should be very proud of the hard work done by previous City Councils and City staff that has resulted in a well-run city. Aho noted our AAA bond rating keeps our bond rates low when we borrow money. He thanked the audit team. He commented City staff does a fantastic job. MOTION: Nelson moved, seconded by Narayanan, to accept the 2018 Comprehensive Annual Financial Report(CAFR). Motion carried 4-0. B. OPEN TO BUSINESS PRESENTATION Rob Smolund, Senior Business Advisor, gave a PowerPoint presentation about Open to Business, a program for cities and counties to extend their entrepreneurial efforts. He said the Open to Business program was started in 2010 and has been active in over 135 cities since its beginning. It helps with business planning and business analysis by providing free one-on-one consulting sessions to anyone who wants to open a business. He reviewed the business consulting goals and the types of assistance offered by Open to Business. He noted they offer financing programs, including microloans, participated loans, real estate gap financing, and real estate acquisition financing. Between 2014 to 2018 Open to Business assisted 115 entrepreneurs, approved 15 loans totaling $608,000 and provided 753 hours of technical assistance in Eden Prairie. Narayanan thanked Mr. Smolund for providing great services to the people in our City. Aho thanked Mr. Smolund for all their efforts to help our businesses and asked how many people are employed by Open to Business. Mr. Smolund replied the organization is a metropolitan consortium of community developers. In the Open to Business section, there are seven business advisors and a full-service loan support team. Aho asked about the source of loan funding. Mr. Smolund replied they are a Community Development Financial Institution(CDFI) firm, so they get some funds from the U.S. Treasury Department as well as some State money. They also receive a number of equity equipment loans from private institutions. C. ACCEPT MRPA AWARD OF EXCELLENCE FOR 2018 PEOPLEFEST! D. ACCEPT MRPA AWARD OF EXCELLENCE FOR PASSPORT TO FUN SCHOLARSHIP PROGRAM Lotthammer said cities in Minnesota have the opportunity to submit their events for the Minnesota Recreation and Parks Association (MRPA) Award of Excellence. He introduced Aimee Peterson, representing the MRPA. Ms Peterson reviewed the history of the MRPA and the Award of Excellence program. She said Eden Prairie has received MRPA Awards of Excellence for two of the City's 2018 programs: PeopleFest! and the Passport to Fun Scholarship Program. CITY COUNCIL MINUTES May 21, 2019 Page 3 Lori Brink, Recreation Services Manager, accepted the award for the 2018 PeopleFest! event. She said it was a great inaugural event that involved a lot of organizations and volunteers during the week-long event in August, 2018. The event will take place again this year in the week of August 10-14, 2019. Narayanan said this was a proud moment for him because the idea for this event came from the Human Rights &Diversity Commission six or so years ago while he served on that commission. They were not able to hold the event at that time; however, he brought up the idea to the Eden Prairie Foundation and then finally to the City, and last year we were able to begin what turned out to be an awesome event. MOTION: Narayanan moved, seconded by Freiberg, to accept the Minnesota Recreation and Parks Association Award of Excellence for the 2018 series of events entitled"PeopleFest! A Community Celebration of Culture."Motion carried 4-0. Valerie Verley, Community Center Manager, accepted the MRPA Award of Excellence for the Passport to Fun Scholarship Fund. She said the scholarship fund was developed to allow individuals to participate in fee-based programs who otherwise could not participate in such activities as open gym, open skate, or open swim as well as other Park and Recreation programs. MOTION: Nelson moved, seconded by Freiberg, to accept the Minnesota Recreation and Parks Association Award of Excellence for the 2018 Passport to Fun Scholarship Program. Motion carried 4-0. E. ACCEPT RED CROSS AWARDS AND RECOGNITION FOR AQUATIC PROGRAMS Valerie Verley, Community Center Manager, said the American Red Cross holds an awards ceremony to recognize achievements of excellence for aquatic programs throughout the state. In 2018 Eden Prairie was recognized as a"Gold Level Learn to Swim Provider,"with the second highest participant numbers for group swim lessons in the state of Minnesota. The Community Center was also awarded a Certificate of Appreciation for hosting its first ever American Red Cross Training Academy in 2018. In addition, Jasmine Ellingson, Aquatics Supervisor, was awarded an official Certificate of Appreciation for becoming an American Red Cross Water Safety Instructor Trainer. Caitlin Baily was also recognized with a Certificate of Appreciation for becoming an American Red Cross Lifeguard Instructor Trainer. Ms Verley presented the Certificate of Appreciation to Ms Ellingson. MOTION: Narayanan moved, seconded by Freiberg, to accept the Red Cross Awards presented to Jasmine Ellingson and the Parks &Recreation Department's Aquatic programs. Motion carried 4-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Narayanan added Item XIV.A.1. CITY COUNCIL MINUTES May 21, 2019 Page 4 MOTION: Freiberg moved, seconded by Narayanan, to approve the agenda as amended. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 7, 2019 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2019 MOTION: Narayanan moved, seconded by Nelson, to approve the minutes of the City Council workshop held Tuesday, May 7, 2019, and the minutes of the City Council meetings held Tuesday, May 7, 2019, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. INTERNATIONAL SCHOOL OF MN LLC by International School of MN LLC. Second Reading of Ordinance 13-2019-PUD-7-2019 for PUD District Review with Waivers on approximately 55 acres (Ordinance No. 13-2019-PUD-7-2019 for Zoning District Review; Resolution No. 2019-59 for Site Plan) C. ADOPT RESOLUTION NO. 2019-60 APPROVING FINAL PLAT OF BEVERLY RIDGE D. ADOPT RESOLUTION NO. 2019-61 APPROVING FINAL PLAT OF SMITH VILLAGE E. APPROVE AGREEMENT WITH RES PYRO FOR JULY 4M FIREWORKS DISPLAY F. APPROVE AGREEMENT WITH LOGIS AND OPG-3 FOR LASERFICHE DOCUMENT MANAGEMENT SOFTWARE G. APPROVE AGREEMENT WITH EPA FOR GARDEN ROOM AV EQUIPMENT INSTALLATION H. ADOPT RESOLUTION NO. 2019-62 ACCEPTING STATE AID ADVANCE FUNDING I. APPROVE AMENDMENT NO. 1 TO GO BOND GRANT AGREEMENT J. ADOPT RESOLUTION NO. 2019-64 ACCEPTING CONVEYANCE OF REAL PROPERTY, OUTLOT A AT RILEY CREEK CITY COUNCIL MINUTES May 21, 2019 Page 5 K. APPROVE GRANT AGREEMENT FOR CLEAN ENERGY EXHIBIT L. ADOPT RESOLUTION NO. 2019-63 SUPPORTING A GRANT APPLICATION TO HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT PROGRAM M. AWARD CONTRACT TO PUMP AND METER INC. FOR FUEL ISLAND REPLACEMENT MOTION: Nelson moved, seconded by Freiberg, to approve Items A-M on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Cable Boxes in Poor Condition—Council Member Narayanan Council Member Narayanan said he has discussed with City Manager Getschow his observation of a number of cable and other utility boxes in rusted and poor condition as he travels around Eden Prairie. He appealed to residents to call the cable and utility companies to ask them to maintain the boxes. He asked if the City has any aesthetic standards that would address this issue. Getschow replied we do have some general provisions in our City Code as well as some aesthetic standards. The utility operators have a right to be in our right-of-way; however, there is an expectation that equipment is kept in decent repair and in good condition. Staff can follow up on any complaints, and residents can also contact the utilities directly and ask them to keep the boxes in reasonable condition. Aho noted the City uses a tool called"See, Click, Fix,"which is an application available on mobile devices. Residents can use the tool to take a picture of CITY COUNCIL MINUTES May 21, 2019 Page 6 something that needs attention in the City, and the application will geotag the item where the photo was taken. City staff can then see the problem and know where it is located. B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0.Acting Mayor Aho adjourned the meeting at 7:55 p.m. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Christy Weigel, Clerk's License Application List VIII.A. Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Motion: Approve the licenses listed below Raffle Organization: Camp Fire Minnesota Place: Bearpath Golf& Country Club 18100 Bearpath Trail Date: August 12, 2019 Temporary Liquor Organization: Friends of the Eden Prairie Library Event: Volumes &Vines Date: September 19, 2019 Place: Bearpath Golf& Country Club 18100 Bearpath Trail New On-Sale Wine with Strong Beer & 3.2 Beer License Licensee name: Ernie Rose Golf, LLC DBA: Ernie Rose Golf 9855 West 74th Street Cancellation of Gambling/Bingo Permit approved April 16, 2019 Organization: Eden Prairie Lions Club Event: Hometown Celebration Date: July 3-4, 2019 Place: Round Lake Park 16691 Valley View Road - 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Randy L. Slick Final Plat Report of Eden Bluff Highlands 5th VIII.B. Public Works/Engineering Addition Requested Action Move to: Adopt the resolution approving the final plat of Eden Bluff Highlands 5th Addition. This proposal is for the plat located at 14701 Charlson Road. This plat consists of 9.84 acres to be platted into one lot. On July 15, 2008 a resolution for a preliminary plat was adopted for the CH Robinson Data Center/Office. The preliminary plat combined Outlot A and Lot 1, Eden Bluff Highlands 3rd Addition into one 9.84 acre lot. The final plat was not approved at that time. In 2014, City Code Chapter 12, Section 12.04 Subd.6 was amended to require a final plat to be approved within two years of the approval preliminary plat, but allows the Council to grant a requested extension to an approved preliminary plat. The applicant is requesting that the preliminary plat be retroactively extended to allow the final plat to move forward which substantially conforms to the preliminary plat. With a consistent final plat, staff does not recommend the need for a revised preliminary plat submittal. This proposal is a replat of Lot 1, Block 1, and Outlot A Eden Bluff Highlands 3rd Addition. Background Information The preliminary plat was approved by the City Council on July 15, 2008. Second reading of the Rezoning Ordinance and final approval of the Developer's Agreement was approved by the City Council on August 19, 2008. Approval of the final plat is subject to the following conditions: • Receipt of engineering fee in the amount of$1968.00 • Receipt of street lighting fee in the amount of$486.49 • Completion of vacation of underlying drainage and utility easements • The requirements as set forth in the Developer's Agreement. • Prior to release of final plat, Developer shall submit a 1"=200' scale reduction of final plat. • Prior to release of final plat, Developer shall submit a disk in AutoCAD format in Hennepin County coordinates containing parcel and easement data. Attachments Resolution Drawing of final plat CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2019- A RESOLUTION APPROVING FINAL PLAT OF EDEN BLUFF HIGHLANDS 5TH ADDITION WHEREAS, the plat of Eden Bluff Highlands 5th Addition has been submitted in a manner required for platting land under the Eden Prairie Ordinance Code and under Chapter 462 of the Minnesota Statutes and all proceedings have been duly had thereunder; and WHEREAS, said plat is in all respects consistent with the City plan and the regulations and requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie; and WHEREAS, in 2014, City Code Chapter 12, Section 12.04, Subd. 6 was amended to require a final plat to be approved within two years of the preliminary plat approval; and WHEREAS, the preliminary plat approved on July 15, 2008 substantially conforms to the final plat. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: A. The preliminary plat approval on July 15, 2008 is retroactively extended to allow the final plat to be approved. B. Plat approval request for Eden Bluff Highlands 5th Addition is approved upon compliance with the recommendation of the Final Plat Report on this plat dated June 18,2019. C. That the City Clerk is hereby directed to supply a certified copy of this resolution to the owners of the subdivision of the above named plat. D. That the Mayor and City Manager are hereby authorized to execute the certificate of approval on behalf of the City Council upon compliance with the foregoing provisions. ADOPTED by the Eden Prairie City Council on June18, 2019. Ronald A. Case,Mayor ATTEST: SEAL Kathleen Porta, City Clerk 7 EDEN BLUFF HIGHLANDS 5TH ADDITION R.T. DOC. NO. \\ \\ i n,� KNOW ALLr of 0 THESE PRESENTS!Not ma! 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Baled y ml r r C7 -r1 _% =i ` V STATE OF MINNESOTA - r l"1 COUNTS O< 0 a lip` `q u I eat was acknowledged before me on th cloy, 10__ oy Craig W Mapes J> '; I -- C7 1 J n4--, n--n-,.a 0I1 I I Notary Public. Count,Mnnesom r✓I My Commission Expires ' m p w ° CI,COUNCIL CITY OF EDEN PRAIRIE,MINNESOTA ' 1Tho pot o/EDEN BLUFF HIGHLANDS 5TH ADDITION was on the City Council or Lne City of Eden Proem,,Minnesota at a regular meet, 1S ✓ thereof hed ay o/ approved0_ and..a d Pal o m compliance with the prowsiond of Mnne-oto Statutes,See Bon n0502,, \ '52.38 . 5ubd,wsmnl m C7 \ N84°30'57'E CITY COUNCIL,OTY OF EDEN PRAIRIE MINNESOTA J 0-__ Ma or agar `Jr �!y r' 36J6 RESIDENT AND REAL ESTATE SERVICES Hennepin Count,M / <-.�T w'�,,- y erfi r that laves Dapple m 2oe_pand p mom note been eaA far land described an ln,�plot,doted m,- y _I w ��r� ________ _______o of ]— �,� /< p�� - ''i,a '- 587°01'42*W 255.79 ' -V r+ �')` More V 6nopn,County Auditor By Deputy I I -e_ (V.- 7 v. F v l. r vV' �- SURVEY DIVISION.Hannep n County,Minn rota VV Ulu\rl V C_ I v Pursuant to MINN.SEAT Sec.38JB.565(196V this eat nos been a°Pra Kd,,,, y f 20_ L" ! ,7 `<C' oar v wr Wpm vun[. Gr;s F.Mons.County Surveyor By REOSTRAR OF TITLES,Hennepin Count/Minnesota I E I y certify that me within lot o EDEN EGLI HIGHLANDS 5TH ADDITION was rued in this a/pce mis d y �-_WO of 20 ! loci, Al MO IL———————————_I ° msm:7,z..°M ..1 3, ---"I'-I^° sou, o m vo Not Marlin McCormick,Req:vor of EP, Sy • .•.n,,.r .30.:,.=7_w naeel .,a" Westwood Professional Service;Inc I— CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Rick Getschow, City Manager Resolution approving participation in the VIII.C. Performance Measurement Program established by the Council on Local Results and Innovation Requested Action Move to: Adopt the resolution approving participation in the performance measurement program established by the Council on Local Results and Innovation. Synopsis The City of Eden Prairie has already implemented the required 10 measures with the majority of them coming from the Quality of Life Survey. This resolution is a formality to adopt the measures and approve using results we already have for a state program in order to receive financial benefit. Background In February 2012, the Council on Local Results and Innovation created a voluntary performance measurement program. Requirements of the program include officially adopting and implementing the ten minimum performance measures, reporting the results to the residents through at least one of the following means: publication, direct mailing,posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed, and submission of the resolution and results to the Office of the State Auditor. Benefits to the City of Eden Prairie for participation include a reimbursement of$0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect. The intention is to use the funds to support participation in the ICMA Insights performance management and analytics program. This will help staff to advance our current goals and results performance measures increasing transparency. Attachments Resolution Performance Measurement Report Submittal List of Standard Measures for Cities CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- _ RESOLUTION APPROVING PARTICIPATION IN THE PERFORMANCE MEASUREMENT PROGRAM ESTABLISHED BY THE COUNCIL ON LOCAL RESULTS AND INNOVATION WHEREAS, the Council on Local Results and Innovation established by the Minnesota Legislature has implemented a voluntary performance measurement and reporting program; and WHEREAS, benefits to the City of Eden Prairie for participation include a reimbursement of $0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Council on Local Innovations and Results has established a standard set of measures for cities to adopt and report; and WHEREAS, the City has adopted and implemented at least 10 of the measures in order to satisfy the program's requirements. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that the City of Eden Prairie will report any updates of the performance measures to its citizenry by the end of the year through publication,direct mailing,posting on the city's/county's website,or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of Eden Prairie will submit to the Office of the State Auditor the actual results of the performance measures adopted by the City. ADOPTED by the Eden Prairie City Council on the 18th day of June, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk Performance Measurement Program Report City of Eden Prairie 6/12/2019 E D General PRAIE LIVE•WAPK•CBEAN Measure Result Notes Rating of the overall quality of Excellent-42% 2018 Quality of Life Survey- Eden Prairie services Good-50% 1755 Reponses Fair-5% Poor- 1% Don't Know-3% Citizens' rating of the overall Excellent-56% 2018 Quality of Life Survey- appearance of the city Good-38% 1826 Responses Fair-5% Poor- 1% Don't Know-0% Bond Rating Aaa Moody's Investors Service AAA Standard & Poor's Rating Services Citizens' rating of the quality of city Recreation services(programs 2018 Quality of Life Survey- recreational programs and facilities and classes) Recreation services Excellent-47% 1752 responses Good-36% Fair-6% Poor- 1% Don't Know- 10% 2018 Quality of Life Survey- Recreation centers or facilities Recreation centers or Excellent-48% facilities Good-36% 1752 responses Fair-6% Poor- 1% Don't Know-8% Police Services Measure Result Notes Citizens' rating of safety in Excellent-50% 2018 Quality of Life Survey- community(Overall feeling of Good-43% 1948 responses safety in Eden Prairie) Fair-6% Poor- 1% Don't Know-0% Fire& EMS Services Measure Result Notes Citizens' rating of the quality of Excellent-53% 2018 Quality of Life Survey- fire protection services Good-26% 1756 responses Fair- 1% Poor- 1% Don't Know 19% Streets Measure Result Notes Citizens' rating of the quality of Excellent-28% 2018 Quality of Life Survey- city streets as a whole Good-59% 1762 responses Fair- 12% Poor- 1% Don't Know-0% Citizens' rating of the quality of Excellent-43% 2018 Quality of Life Survey- snow removal on city streets Good-40% 1764 responses Fair- 12% Poor-3% Don't Know-2% Water Measure Result Notes Citizens' rating of the quality of Excellent-39% 2018 Quality of Life Survey- the city's drinking water Good-43% 1760 responses Fair- 12% Poor-5% Don't Know-2% Sanitary Sewer Measure Result Notes Citizens' rating of the quality of Excellent-37% 2018 Quality of Life Survey- water and sewer services Good-48% 1747 responses Fair-7% Poor- 1% Don't Know-8% Standard Measures for Cities General Rating of the overall quality of services provided by your city(survey data,provide 1. completedresponses) Example of responses:excellent,good,fair,poor Year and total 2. Percent change in the taxable property market value County assessor's office data Citizens'rating of the overall appearance of the city (survey data,provide year 3. completed and total responses) Example of responses:excellent,good,fair,poor 4.* Nuisance code enforcement cases per 1,000 population (Number of cases/Population)x 1,000=cases per 1,000 population 5.• Number of library visits per 1,000 population (Number of visits/Population)x 1,000=visits per 1,000 population r 6.* Bond rating Standard&Poor's Ratings Services or Moody's Investor Services 7 Citizens'rating of the quality of city recreational programs and facilities (survey Example of responses:excellent,good,fair,poor data,provide year completed and total responses) 8.* Accuracy of post election audit(%of ballots counted accurately) Police • 9. Part I and II Crime Rates Submit data as reported by the Minnesota Bureau of Criminal Apprehension Services 110.` Part I and II Crime Clearance Rates Submit data as reported by the Minnesota Bureau of Criminal Apprehension Citizens'rating of safety in their community (survey data,provide year completed Example of responses:very safe,somewhat safe,neither safe nor unsafe,somewhat 11. and total responses) unsafe,very unsafe • 12. Average police response time Average time it takes to respond to top priority calls from dispatch to officer on scene. Fire&EMS ► Insurance Service Office(ISO)Rating.The ISO issues ratings to fire departments Services throughout the country for the effectiveness of their fire protection services and 13. Insurance industry rating of fire services equipment.ISO analyzes data and then assigns a classification from 1 to 10.Class 1 represents superior property fire protection and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria. Citizens'rating of the quality of fire protection services (survey data,provide year 14. Example of responses:excellent,good,fair,poor completed and total responses) ✓ Average time it takes from dispatch to apparatus on scene for calls that are dispatched 15. Average fire response time as a possible fire 16.* Fire calls per 1,000 population (Number of calls/population)x 1,000=calls per 1,000 population 17.* Number of fires with loss resulting in investigation 18.• EMS calls per 1,000 population (Number of calls/population)x 1,000=calls per 1,000 population • 19. Emergency Medical Services average response time Average time it takes from dispatch to arrival of EMS Streets Provide average rating and the rating system program/type.Example,70 rating on the 20. Average city street pavement condition rating Pavement Condition Index(PCI). r 21. Citizens'rating of the road conditions in their city (survey data,provide year Example of responses:excellent,good,fair,poor.Alternatively:good condition,mostly completed and total responses) good condition,many bad spots Expenditures for road rehabilitation per paved lane mile rehabilitated(jurisdiction 22.• Total cost for rehabilitations/ lane miles rehabilitated only roads) 23.• Percentage of all jurisdiction lane miles rehabilitated in the year Lane miles rehabilitated in year/total number of lane miles r 24.* Average hours to complete road system during snow event Citizens'rating of the quality of snowplowing on city streets(survey data,provide 25. Example of responses:excellent,good,fair,poor year completed and total responses) Water ► Citizens'rating of the dependability and quality of the city water supply (survey 26. Example of responses:excellent,good,fair,poor r data,provide year completed and total responses) 27. Operating cost per 1,000,000 gallons of water pumped/produced Centrally provided system:(actual operating expense for water utility/(total gallons ► pumped/1,000,000))=cost per million Sanitary Citizens'rating of the dependability and quality of city sanitary sewer service 28. Example of responses:excellent,good,fair,poor Sewer (Provide year completed and total responses) r 29. Number of sewer blockages.on city system per 100 connections Centrally provided system:(Number of blockages/number of connections)x 100= blockages per 100 connections *New or amended measure CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Resolution for reimbursement of prior VIII.D. City Manager expenditures Requested Action Move to: Adopt Resolution declaring the City's official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds. Synopsis IRS regulations require that a City make a declaration of its official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. With this resolution, the City is declaring its intent to issue bonds for the Ground Storage Water Reservoir and Pump Station. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- _ RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota(the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period(as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. (c) The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. (a) The City proposes to undertake the following project or projects and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds, and reasonably expects to issue reimbursement bonds for such project or projects in the maximum principal amounts shown below: Project Maximum Amount of Bonds Expected to be Issued for Project Ground Storage Water Reservoir and Pump Station $6,000,000 (b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(f)(1) of the Regulations or(ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the -1- foregoing projects paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved,pledged, allocated on a long term basis or otherwise set aside)to provide permanent financing for the original expenditures related to the projects, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the"reimbursement allocations"described in the Regulations,being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the projects. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. ADOPTED by the City Council on June 18, 2019. Ronald A. Case, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk -2- CITY COUNCIL AGENDA DATE SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO. Administration Community Center Rink#2 Locker Room VIII.E. Rick Clark, Facilities Roof Replacement Requested Action Move to: Award Contract for Community Center Rink#2 Locker Room Roof Replacement to McPhillips Bros Roofing Company. Synopsis McPhillips Bros Roofing Co. $77.310.00 Central Roofing Company $97.880.00 John A. Dalsin& Son, Inc. $128,329.00 Peterson Bros. Roofing and Construction, Inc $149,500.00 Background The roof is over 30 years old and will need to be replaced due to being beyond life expectancy and multiple leaks. Plans and specifications for the Community Center Rink#2 Lock Room Roof Replacement were developed by Quetica and sent to 4 potential bidders. Responsible contractor verification was filled and included with bid submission. Attachments Exhibit A, Scope of Work Standard City Construction Contract with McPhillips Bros Roofing Co. EXHBIIT A Roof Replacement at Community Center Rink#2 Locker Rooms, in accordance with the Plans and Specifications contained in the Project Manual City of Eden Prairie Community Center Rink #2 Locker Room 2019 Roof Replacement dated May 16, 2019,prepared by Quetica, LLC, Quetica Project No. 19121, which Project Manual is incorporated herein as if fully set forth. 2018 08 01 Construction Contract 1611-";f This Contract ("Contract") is made on the 6th day of June, 2019, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and McPhillips Bros Roofing Co, a Minnesota pRAI RI E Corporation (hereinafter "Contractor") whose business address is 2590 Centennial Dr. StLI vE-WpRiC•pREAM Paul, MN 55109. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for replacing an over 30-year-old roof at the Community Center Rink #2 Locker Rooms hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work/Proposal The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, contractor or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Time of Commencement and Completion. The Work to be performed under this Contract shall be commenced immediately after execution of this Contract. The Work shall be completed by December 20th 2019. 3. Compensation for Services. City agrees to pay the Contractor a fixed sum of$77,310.00 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." c. Final Payment. Contractor's request for final payment shall be accompanied by Contractor's affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate by the Commissioner of Revenue shall satisfy this requirement. 5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. Standard Construction Contract 2018 08 01 Page 2 of 13 6. Project Manager and Staffing. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 7. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor's expense. 8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. Standard Construction Contract 2018 08 01 Page 3 of 13 10. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery,plants, lawns, fences, culverts,bridges,pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 11. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor's equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. 12. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof,by giving ten(10) days'notice to the Contractor in writing. The work shall be resumed by the Contractor within ten(10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City's suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten(10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 14. City's Right to Terminate Contract and Complete the Work The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; Standard Construction Contract 2018 08 01 Page 4 of 13 f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten(10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor's expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance,the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract upon ten(10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments due Contractor to insure the prompt and faithful performance of this Contract by Contractor and to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds Standard Construction Contract 2018 08 01 Page 5 of 13 shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. [BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS $175,000 OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS LESS THAN $175,000] 17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 18. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a "responsible contractor" as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 19. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall Standard Construction Contract 2018 08 01 Page 6 of 13 deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products—Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. Standard Construction Contract 2018 08 01 Page 7 of 13 d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden Prairie" as an additional insured. f. All policies, except Worker's Compensation Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured including products and completed operations. g. All polices shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Contract. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City's written acceptance of the Work. k. It shall be Contractor's responsibility to pay any retention or deductible for the coverage's required herein. 1. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-,unless specifically accepted by City in writing. n. A copy of the Contractor's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor's Work. Upon request a copy of the Contractor's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate Standard Construction Contract 2018 08 01 Page 8 of 13 of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to enforce the terms of Contractor's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City(including sole negligence) and regardless of the extent to which the underlying occurrence (i.e.,the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen(15) days of receiving notice from the City. 21. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 22. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract ("Information") shall become the property of the City, but Contractor may retain copies of such documents as records of the Standard Construction Contract 2018 08 01 Page 9 of 13 services provided. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 23. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 24. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 25. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 26. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 27. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 29. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to Standard Construction Contract 2018 08 01 Page 10 of 13 termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 31. Entire Contract, Construction,Application and Interpretation. This Contract is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties,unless otherwise provided herein. 32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 33. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 34. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. Standard Construction Contract 2018 08 01 Page 11 of 13 35. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 36. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 37. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 38. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar Data Practices Act compliance language. 39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of the remainder of this Contract. Executed as of the day and year first written above. Standard Construction Contract 2018 08 01 Page 12 of 13 CITY OF EDEN PRAIRIE Ronald A. Case, Its Mayor Rick Getschow, Its City Manager McPhillips Bros Roofing Co. Stephen P Johnson, Vice President Standard Construction Contract 2018 08 01 Page 13 of 13 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION ITEM DESCRIPTION: ITEM NO.: Administration Network Upgrades—Police Core Replacement VIII.F. Aditi Salunke, IT Manager Requested Action Move to approve quote and authorize LOGIS to replace Police Core at City Hall for a total cost of$41,210. Synopsis In order to keep our infrastructure current, the networking equipment for Police subnet at City Hall needs to be upgraded. We have received quotes from LOGIS under MN State Contract. There is additional discount for LOGIS for a total of 50% discount on equipment. Background Our current equipment (Catalyst 4506) was installed in 2014 and was budgeted to be replaced in 2020. However, on account of slowness identified on the PD side, IT will replace this core in 2019 instead. The current Core will be replaced with 5 CAT 9300 48 ports ($37,248) and Cisco switches offering better availability and scalability. Labor cost for this project is approximately $2,000. Additionally, a 5% contingency($1,962) is applied. Attachments Quote for CAT9300 Stack Quote for cables and SFP Receiver Approximate costs for equipment, labor and contingency PRICE QUOTE .kll.Ih. .ili.ih. .ili.ih. .ili.ilt. .ili.ilt. OW PEOPLE else* Cisco usca use° uses Master QUOTE ID: 470830 Master Master Managed Revision: 2 WHOGold Security cioudEkiiider Services CUSTOMER ID: 2979747 1� Partner Partner Partner Partner Partner GET IT' QUOTE DATE: 06/05/2019 GET QUOTE EXPIRES: 07/08/2019 PAYMENT TERMS: Net 30 Days FOB: Port of Origin 120 S. Riverside Project: 204715 Chicago, IL 60606 Attention: Lori Hackett Sales Person: Geoff Strom g Phone: (312)547-2244 312.705.9700 Prepared for: Logis Email: GEOFSTR@cdw.com 5750 Duluth St ISR: Jesse Schmidt Phone: (920)996-3158 Golden Valley, MN Email: jesse.schmidt@cdw.com 55422-4036 Customer Customer Customer Qty Part Number Description Discount List Price price Extended Price MN State Contract 147097 Discount=43.5% Additional LOGIS Discount=6.5% TOTAL Discount=50% Sub Total: $- C9300-48UXM-E 1 C9300-48UXM-E Catalyst 9300 48-port(12 mGig&36 2.5Gbps) 50% $ 12,945.00 $ 6,472.50 $ 6,472.50 Network Essentials 1 C9300-NW-E-48 C9300 Network Essentials,48-port license $ - $ - $ - 1 S9300UK9-166 CAT9300 Universal image $ - $ - $ - 1 PWR-C1-1100WAC-P 1100W AC 80+platinum Config 1 Power $ - $ - $ - Supply 1 PWR-C1-1100WAC-P/2 1100W AC 80+platinum Config 1 Secondary 50% $ 1,900.00 $ 950.00 $ 950.00 Power Supply 2 CAB-TA-NA North America AC Type A Power Cable $ - $ - $ - 1 STACK-TI-3M 3M Type 1 Stacking Cable 50% $ 300.00 $ 150.00 $ 150.00 1 C9300-DNA-E-48 C9300 DNA Essentials,48-Port Term $ - $ - $ - Licenses 1 C9300-DNA-E-48-3Y C9300 DNA Essentials,48-port-3 Year Term 50% $ 1,120.00 $ 560.00 $ 560.00 License 1 C9300-NM-8X Catalyst 9300 8 x lOGE Network Module 50% $ 2,550.00 $ 1,275.00 $ 1,275.00 1 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch $ - $ - $ - device deployment 1 CAB-SPWR-150CM Catalyst Stack Power Cable 150 CM- 50% $ 100.00 $ 50.00 $ 50.00 Upgrade Sub Total: $ 9,457.50 C9300-48P-E 1 C9300-48P-E Catalyst 9300 48-port PoE+,Network 50% $ 10,005.00 $ 5,002.50 $ 5,002.50 Essentials 1 C9300-NW-E-48 C9300 Network Essentials,48-port license $ - $ - $ - 1 593000K9-166 CAT9300 Universal image $ - $ - $ - 1 PWR-C1-715WAC-P 715W AC 80+platinum Config 1 Power $ - $ - $ - Supply 1 PWR-C1-715WAC-P/2 715W AC 80+platinum Config 1 50% $ 1,250.00 $ 625.00 $ 625.00 SecondaryPower Supply 2 CAB-TA-NA North America AC Type A Power Cable $ - $ - $ - Page 1 of 2 CUSTOMER IS RESPONSIBLE TO PAY FREIGHT CHARGES.ESTIMATED OR ACTUAL FREIGHT CHARGES ARE NOT INCLUDED IN QUOTES(UNLESS SPECIFICALLY STATED).THIS QUOTE EXCLUDES SALES TAX(UNLESS SPECIFICALLY STATED). SALES AND SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE,THE TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE"TERMS&CONDITIONS"LINK AT http://www.cdw.com/content/terms-conditions/default.aspx. BY ORDERING OR ACCEPTING DELIVERY OF PRODUCTS OR BY ENGAGING CDW TO PERFORM OR PROCURE SERVICES,YOU AGREE TO BE BOUND BY AND ACCEPT THOSE TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT TERMS OR CONDITIONS IN ANY FORM DELIVERED BY CUSTOMER ARE HEREBY DEEMED TO BE MATERIAL ALTERATIONS,AND NOTICE OF OBJECTION TO THEM AND REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL. PRICE QUOTE OW PEOPLE ctbca CISCO CISCO CISta CISCa Maser QUOTE ID:470830 Revision:2 '"utr Master Master Managed WHO Pat c��„� a� Security CloudButlder Services Farber Partner Partner Partner Partner GET IT Prepared for: Logis Customer Customer Customer Qty Part Number Description Discount List Price price Extended Price 1 STACK-TI-1M 1M Type 1 Stacking Cable 50% $ 200.00 $ 100.00 $ 100.00 1 CAB-SPWR-150CM Catalyst Stack Power Cable 150 CM- 50% $ 100.00 $ 50.00 $ 50.00 Upgrade 1 C9300-DNA-E-48 C9300 DNA Essentials,48-Port Term $ - $ - $ - Licenses 1 C9300-DNA-E-48-3Y C9300 DNA Essentials,48-port-3 Year Term 50% $ 1,120.00 $ 560.00 $ 560.00 License 1 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch $ - $ - $ - device deployment 1 C9300-NM-8X Catalyst 9300 8 x lOGE Network Module 50% $ 2,550.00 $ 1,275.00 $ 1,275.00 Sub Total: $ 7,612.50 C9300-48P-E 3 C9300-48P-E Catalyst 9300 48-port PoE+,Network 50% $ 10,005.00 $ 5,002.50 $ 15,007.50 Essentials 3 C9300-NW-E-48 C9300 Network Essentials,48-port license $ - $ - $ - 3 S9300UK9-166 CAT9300 Universal image $ - $ - $ - 3 PWR-C1-715WAC-P 715W AC 80+platinum Config 1 Power $ - $ - $ - Supply 3 PWR-C1-715WAC-P/2 715W AC 80+platinum Config 1 50% $ 1,250.00 $ 625.00 $ 1,875.00 SecondaryPower Supply 6 CAB-TA-NA North America AC Type A Power Cable $ - $ - $ - 3 STACK-TI-1M 1M Type 1 Stacking Cable 50% $ 200.00 $ 100.00 $ 300.00 3 CAB-SPWR-150CM Catalyst Stack Power Cable 150 CM- 50% $ 100.00 $ 50.00 $ 150.00 Upgrade 3 NM-BLANK-T1 Cisco Catalyst Type 1 Network Module Blank $ - $ - $ - 3 C9300-DNA-E-48 C9300 DNA Essentials,48-Port Term $ - $ - $ - Licenses 3 C9300-DNA-E-48-3Y C9300 DNA Essentials,48-port-3 Year Term 50% $ 1,120.00 $ 560.00 $ 1,680.00 License 3 C9300-NM-NONE No Network Module Selected $ - $ - $ - 3 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch $ - $ - $ - device deployment Sub Total: $ 19,012.50 Quote Total: $ 36,082.50 Page 2 of 2 CUSTOMER IS RESPONSIBLE TO PAY FREIGHT CHARGES.ESTIMATED OR ACTUAL FREIGHT CHARGES ARE NOT INCLUDED IN QUOTES(UNLESS SPECIFICALLY STATED).THIS QUOTE EXCLUDES SALES TAX(UNLESS SPECIFICALLY STATED). SALES AND SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE,THE TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE"TERMS&CONDITIONS"LINK AT http://www.cdw.com/content/terms-conditions/default.aspx. BY ORDERING OR ACCEPTING DELIVERY OF PRODUCTS OR BY ENGAGING CDW TO PERFORM OR PROCURE SERVICES,YOU AGREE TO BE BOUND BY AND ACCEPT THOSE TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT TERMS OR CONDITIONS IN ANY FORM DELIVERED BY CUSTOMER ARE HEREBY DEEMED TO BE MATERIAL ALTERATIONS,AND NOTICE OF OBJECTION TO THEM AND REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL. Approved Networks, Inc. Approv‘d717 ke Villa Rd, 913LDG A Westlake Village CA 91361 JET WORKS United States Invoicing address: LOGIS LOGIS, Billing 5750 Duluth Street 5750 Duluth Street Golden Valley MN 55422 Golden Valley MN 55422 United States United States (763) 543-2606 Quotation # S036780 Quotation Date: Rep: Payment Terms: 06/03/2019 8:57 AM John Lock NET 30 UNIT PRODUCT/ DESCRIPTION NOTE QUANTITY PRICE AMOUNT JMUSU5EAB003.0MBS 8.0 11.65 $ 93.20 3.0 Meter, SINGLEMODE 0S2 LC DUPLEX(UPC)to ST DUPLEX(UPC),A-B FIXED, INDOOR, RISER rated,YELLOW jumper cable- STANDARD label. JMUSU5EAB005.0MBS 8.0 12.45 $ 99.60 5.0 Meter, SINGLEMODE 0S2 LC DUPLEX(UPC)to ST DUPLEX(UPC),A-B FIXED, INDOOR, RISER rated,YELLOW jumper cable- STANDARD label. SFP-10G-LR-A 8.0 120.00 $ 960.00 10GBase LR LC, 10 Km, 1310 nm SFP+ transceiver. 100%Cisco compatible. Fedex Ground 1.0 12.79 $ 12.79 Subtotal $ 1,165.59 Total $ 1,165.59 Net 30- Payment due in 30 days from invoice date Product Label Option: Approved Label Tel: 800-590-9535 Mail: orders@approvednetworks.com Web: approvednetworks.com Page: 1/1 Totals Extended List Customer Extended Qty Part# Description List Price Price Discount Price Price 36,082.50 0.00 Switches(Please request quote from CDWG) 36,082.50 50.00% - - Stack Replacement - 50.00% - - 1 C9300-48UXM-E Catalyst 9300 48-port(12 mGig&36 2.5Gbps) 12,945.00 12,945.00 50.00% 6,472.50 6,472.50 1 PWR-C1-1100WAC 1100W AC Config 1 Power Supply - 50.00% - - 1 PWR-C1-1100WAC/2 1100W AC Confg 1 Secondary Power Supply 1,900.00 1,900.00 50.00% 950.00 950.00 4 C9300-48P-E Catalyst 9300 48-port PoE+,Network Essentials 10,005.00 40,020.00 50.00% 5,002.50 20,010.00 4 PWR-C1-715WAC-P 715W AC 80+platinum Confg 1 Power - 50.00% - - 4 PWR-C1-715WAC-P/2 715W AC 80+platinum Confg 1 Power 1,250.00 5,000.00 50.00% 625.00 2,500.00 5 C9300-NW-E-48 C9300 Network Essentials,48-port license - 50.00% - - 5 S93000K9-168 UNIVERSAL - 50.00% - - 10 CAB-TA-NA North America AC Type A Power Cable - 50.00% - - 5 C9300-DNA-E-48 C9300 DNA Essentials,48-Port Term Licenses - 50.00% - - 5 C9300-DNA-E-48-3Y C9300 DNA Essentials,48-port-3 Year Term License 1,120.00 5,600.00 50.00% 560.00 2,800.00 4 STACK-T1-1 M 1M Type 1 Stacking Cable 200.00 800.00 50.00% 100.00 400.00 1 STACK-TI-3M 3M Type 1 Stacking Cable 300.00 300.00 50.00% 150.00 150.00 2 C9300-NM-8X Catalyst 9300 network module 8 10-Gig ports 2,550.00 5,100.00 50.00% 1,275.00 2,550.00 5 CAB-SPW R-150CM Catalyst Stack Power Cable 150 CM 100.00 500.00 50.00% 50.00 250.00 Optics(Please request quote from Approved Optics) 1,165.59 8 10-Gig LH Optic (Update details;per e-mail from lames.) 120.00 960.00 120.00 960.00 8 3 Meter ST-LC Single Mode Patch 11.65 93.20 11.65 93.20 8 5 Meter ST-LC Single Mode Patch 12.45 99.60 12.45 99.60 1 FedEx ground 12.79 12.79 12.79 12.79 Network Services labor estimate 2,000.00 16 Network Services Network Services Labor for switch configuration.Installation,and testing $125.00 2,000.00 125.00 2,000.00 Total cost per detail 39,248.09 Contingency 5% 1,962.40 Grand Total. (Does not include sales tax.) 41,210.49 Page 1 of 1 CITY COUNCIL AGENDA DATE: June 18, 2019 SECTION: Consent Calendar DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Administration Approve Contract Renewal with the Ultimate Software Alecia Rose, Administrative Group, Inc. as a Human Resources Information System Services and Human Resources (HRIS), Recruitment and Onboarding, and Payroll Director Service Provider. Requested Action Move to: Approve Contract Renewal with the Ultimate Software Group, Inc. as a Human Resources Information System(HRIS), Recruitment and Onboarding, and Payroll Service Provider. Synopsis In November of 2014 the City began using Ultimate Software Group, Inc as its HRIS and Payroll Service Provider. In July 2015 the City moved from Taleo and began using Recruitment and Onboarding provided by Ultimate Software Group, Inc. By combining the Payroll, HRIS, Recruitment, and Onboarding functions with one service provider, the City has streamlined the applicant to new hire process and reduced the need for multiple data entries. Ultimate Software Group, Inc is offering a four year contract,beginning January 1, 2020, with pricing restructured to reduce costs of the software due to the large part-time/temporary/seasonal population the City hires. During the four years there are no price increases. The pricing structure is as follows: • Recruitment and Onboarding have been offered at no charge (previously$1.30 per employee) • $15.81 per Compensated Employee per month for each Compensated Employee from 1- 700 • $5.00 per Compensated Employee per month for each Compensated Employee that exceeds 700 This averages out to approximately$150,000 per year. The move to Ultimate Software Group, Inc has been beneficial for the Human Resources Division and hiring managers throughout the City. Attachment SaaS Services Agreement Amendment Amendment to The Ultimate Software Group, Inc. SaaS Services Agreement This Amendment (this "Amendment"), dated as of June 18, 2019 ("Effective Date"), by and between The Ultimate Software Group, Inc. (hereafter"Ultimate Software") and City of Eden Prairie (hereafter"Customer"). WHEREAS, Ultimate Software and Customer entered into The Ultimate Software Group, Inc. SaaS Services Agreement with an effective date of November 18, 2014 (hereafter "SaaS Agreement") and an UltiPro Talent Acquisition Supplement with an effective date of June 15, 2015 (hereafter "Talent Acquisition Supplement"), along with various addenda, supplements, amendments, etc. to same (hereinafter collectively referred to as the "Agreement"); WHEREAS, Customer desires to combine the subscription fees attributable to the SaaS Agreement and the Talent Acquisition Supplement; NOW, THEREFORE, the Parties have agreed to amend the Agreement as follows: 1. Commencing on January 1, 2020 the revised Subscription Fee attributable to Compensated Employees shall be as follows: $15.81 per Compensated Employee per month for each Compensated Employee from 1-700 And then $5.00 per Compensated Employee per month for each Compensated Employee that exceeds 700 2. Commencing on the January 1, 2020, Customer will increase the current minimum number of Compensated Employees from 520 Compensated Employees to 700 Compensated Employees and as a result commencing on January 1, 2020, the Subscription Fees pursuant to the Agreement shall be calculated based upon a minimum of 700 Compensated Employees per month. 3. The term of the Agreement shall be extended for a non-cancellable term of thirty six (36) months from April 6, 2021 through April 5, 2024 ("Renewal Term"). Thereafter, the Agreement shall automatically renew for successive renewal terms of one (1) year each, subject to the increase provision as set forth herein. 4. During the Renewal Term Ultimate Software agrees not to increase the Subscription Fees attributable to Compensated Employees. Any increase thereafter shall not exceed five percent(5%) per annum. 5. Except as modified or amended herein all provisions of the Agreement remain unchanged and are hereby reaffirmed by the Parties. IN WITNESS WHEREOF, the Parties have hereto by their duly authorized representatives executed this Amendment. City of Eden Prairie The Ultimate Software Group, Inc. By: By: Name: Ronald A. Case Name: Title: Mayor Title: Date: By: Name: Rick Getschow Title: City Manager Date: CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Rick Wahlen Approve Professional Services Agreement with AE2S VIII.H. for Construction Engineering Services for the Ground Public Works/Utilities Storage Reservoir and Pump Station Requested Action Move to: Approve the Standard Agreement for Professional Services with Advanced Engineering and Environmental Services (AE2S) for Construction Engineering and Post Construction Engineering Services Supporting the Construction of the City's New Drinking Water Ground Storage Reservoir and Pump Station at 8251 Eden Prairie Road. Synopsis AE2S who designed this project has submitted a proposal for engineering services supporting the construction and post-construction inspections, administration, and project close-out. This proposal also includes the instrumentation and control services for the project, which is a special service that is normally provided by a separate controls consultant. Background Information The city hired AE2S to design the water storage reservoir and pump station in 2018 for the sum of$374,000. That contract also included bidding services and construction initiation. This second contract necessary to build the project includes $176,300 in construction administration services, nearly$317,000 for construction observation, and $53,300 for post-construction services. Of significance is the construction observation budget for a full-time engineer, which upon execution could be considerably less depending on actual weather, contractor proficiency, and other variables. Another noteworthy component of the contract is nearly $40,000 of instrumentation and controls work that would normally be included in the construction contract or in a separate consultant agreement. Because AE2S has the staff expertise to provide this necessary service, the costs are found in the attached agreement rather than elsewhere. Included in the proposal is also the uploading and programming of the facility's operational equipment systems into the City's water treatment process management software, OpWorks. This will greatly facilitate the efficient startup, use and management of the new facility. The agreement for engineering professional services in the amount of$546,500 has been planned-for and will be funded from the water utility capital improvement budget. Attachments Agreement Exhibit A, (Proposal) Scope of Work 2017 06 01 Agreement for Professional Services This Agreement ("Agreement") is made on the 18th day of June_, 2019, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Advanced Engineering and Environmental Services, Inc. (AE2S)_ ("Consultant"), a Minnesota corporation (hereinafter "Consultant") whose business address is_6901 East Fish Lake Road, Suite 184, Maple Grove, MN 55369_. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for the engineering construction administration, resident project representation, instrumentation and control, and post construction services for the construction of a new drinking water ground storage reservoir, pump station and associated water main_ hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A ( Scope of Work ) in connection with the Work. Exhibit A is intended to be the scope of service for the work of the Consultant. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term. The term of this Agreement shall be from _June 18, 2018_ through June 17, 2021 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $_546,500 for the services as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. Version 2017 06 01 b. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. c. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: a. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. b. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. c. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. d. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: a. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such Page 2 of 10 2017 06 01 documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. b. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit A performed prior to receipt of written notice from the City of such suspension. c. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. d. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 6. Project Manager and Staffing. The Consultant shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. Page 3 of 10 2017 06 01 9. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products—Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Page 4 of 10 2017 06 01 Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant's responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. f. All policies, except the Worker's Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured including products and completed operations. g. All policies, except the Professional Liability Policy, shall apply on a "per project" basis. h. All General Liability policies, Automobile Liability policies and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All policies, except for the Worker's Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. j. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. The Professional Liability policy shall insure the defense and indemnity obligations assumed by Consultant under this Agreement except with respect to the liability for Page 5 of 10 2017 06 01 loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. k. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work. 1. It shall be Consultant's responsibility to pay any retention or deductible for the coverages required herein. m. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten(10) days' prior notice to the City. n. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-,unless specifically accepted by City in writing. o. A copy of the Consultant's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant's Work. Upon request a copy of the Consultant's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City(including sole negligence) and regardless of the extent to which the underlying occurrence (i.e.,the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that Page 6 of 10 2017 06 01 this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen(15) days of receiving notice from the City. 12. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 13. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in Page 7 of 10 2017 06 01 the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties,unless otherwise provided herein. Page 8 of 10 2017 06 01 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. Page 9 of 10 2017 06 01 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager CONSULTANT By: Its: Page 10 of 10 2017 06 01 Exhibit A-Scope of Work; Proposal for st ction & Post-Construction Engineering Services, Eden Prairie GSR F1E2_6 www. ae2s . corn June 9, 2019 Mr. Rick Wahlen Manager of Utility Operations City of Eden Prairie 14100 Technology Drive Eden Prairie, MN 55344-2230 RE: Proposal for Professional Engineering Services & Scope of Work for Eden Prairie Depot GSR and Pump Station — Construction and Post Construction Phase Services Dear Mr. Wahlen: Thank you for the opportunity to provide this professional services proposal for services related to the Eden Prairie Depot Ground Storage Reservoir(GSR) and Pump Station Construction and Post Construction Phase Services for the City of Eden Prairie. The following letter provides a general overview of our understanding of the project and the proposed scope of services, anticipated timeline, and estimate of associated professional fees. Project Understanding To date, AE2S and its subconsultants have completed the Preliminary Engineering, Final Design, and Bidding/Negotiation Phases of the Eden Prairie GSR and Pump Station Project. Subsequent to the successful completion of the project design work, pursuant to the authority of the City Council, and following proper legal advertisement, the bid opening for the Eden Prairie GSR and Pump Station Project was conducted on April 23, 2019. It is anticipated that construction will begin in June 2019, with final completion in October of 2020. A summary of the tasks proposed for completion under the Construction Phase, Post-Construction Phase, and Instrumentation and Control (I&C) Services categories is provided below. Scope of Services Construction Phase Services • Project Management: Provide general administration of the project contract, project coordination, schedule management, communications and review, and approval of payment applications. • Preconstruction Conference: Coordinate and conduct a Preconstruction Conference to discuss the project work plan, schedule and other applicable topics prior to initiation of construction. • Meetings: Coordinate and conduct construction progress and other site meetings. Frequency of progress meetings will either be bi-weekly or monthly depending upon the level of construction activity. • Geotechnical Coordination: Assist with selection of an independent geotechnical engineer for field testing services and coordination of services during construction. Advanced Engineering and Environmental Services, Inc. 6901 East Fish Lake Road Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • ft) 763-463-5036 • [fl 763-463-5037 Exhibit A-Scope of Work; Proposal for Construction & Post-Construction Engineering Services (page 2) Mr. Rick Wahlen RE: Eden Prairie Depot GSR and Pump Station —Construction and Post Construction Phase Services June 9, 2019 Page 2 of 4 • Survey Coordination: Provide direction and reference files to surveyor for field services. Assist with coordination of services during construction. • Shop Drawing Review and Coordination: Review shop drawings as submitted by Contractor, coordinate necessary changes and manage submittals of final shop drawings. • Interpretations and Clarifications: Respond to contractor Request for Information (RFIs). Communicate interpretations/clarifications of the contract documents necessary to facilitate the successful and timely completion of the project work, and/or issue field orders if appropriate. • Periodic Design Professional Observation: Provide strategic construction observation site visits by the various design disciplines at intervals appropriate to the various stages of construction. • Change Orders and Other Miscellaneous Engineering: Recommend and prepare change orders and/or work change directives as appropriate. • Substantial Completion: Upon notice from the Contractor conduct and perform inspection to determine that the work is substantially complete and provide a punchlist for final completion. Issue Certificate of Substantial Completion when work is considered substantially complete. • Final Completion: Conduct a final inspection to determine if the completed work is acceptable and issue the Notice of Acceptability of Work. Resident Project Representative (RPR) Services • Construction Observation: Provide the services of a Resident Project Representative (RPR) onsite to observe Contractor's work. Observation shall include methods of general observation of work based on the Engineer's professional judgment. Additional construction observation and administration tasks include coordination and completion of payment applications and change orders, attendance at the Preconstruction Conference and all progress meetings, and completion of miscellaneous project administration activities. • Project Completion: Provide general administration of the project contract, complete an onsite review of the completed project work, consult with the Owner and Contractor as necessary to facilitate correction of any defects, make recommendations for defective work corrections, provide assistance in adjusting project equipment and systems. Post-Construction Phase Services • Record Documents: Based on the Contractor's records regarding changes to the construction drawings, the Engineer will revise the drawings and submit a final copy of project "Record Drawings" to the Owner. The Record Documents will be submitted both in hard-copy (11" x 17") and electronic format. • Operation and Maintenance Manuals: Provide review of Contractor-submitted operation and maintenance (O&M) manuals. Electronic copies of equipment O&M manuals will be uploaded to the City's OpWorks operational software along with a inventory of the pertinent assets for the new GSR and Pump Station. Exhibit A-Scope of Work; Proposal for Construction &Post-Construction Engineering Services(page 3) Mr. Rick Wahlen RE: Eden Prairie Depot GSR and Pump Station —Construction and Post Construction Phase Services June 9, 2019 Page 3 of 4 Instrumentation and Control (I&C) Services • General l&C Services: Review the installation of l&C components with electrical contractor, and participate in factory testing as applicable. • Installation, Programming, and Configuration: Install and program Supervisory Control And Data Acquisition (SCADA), human/machine interface graphics, operator interface terminals (OIT), and programmable logic controller (PLC) software, and configure computers and communication networks. • Commissioning and Start-Up: Verify the proper operation and control of new GSR and Pump Station and equipment, verify input/output scheme, provide training for operating the SCADA system, OIT's, pump control, valve control, and associated instrumentation devices. Proposed Professional Fees AE2S proposes to provide the professional services consistent with the Scope of Services outlined above on an hourly (plus expenses) basis in the amount of Five Hundred Forty Six Thousand Five Hundred Dollars ($546,500). Compensation shall not exceed $546,500 without written authorization from the OWNER. The following is an breakdown of the estimated hours and associated fee for the above scope of services. Eden Prairie GSR and Pump Station Construction and Post Construction Phase Services Hours Fee ($) ction Adminis ervic 1,016 $176,300 •roject Management $13,900 Project Administration ' $119,900 I Project Meetings ' $32,700 , Substantial Completio $9,800 Resident Project Representative Services Ami,400 $316,900 1 , .$106,071 .191,200 Post Construction Phase Services 3irPF $53,300 Record Drawings 90 11111E $11,9001 Programming Services 128 3 Startup and Operations (Process and I&C) 128 1111 Total Construction and Post Construction Phase Services 3,762 $546,5001 Exhibit A-Scope of Work; Proposal for Construction&Post-Construction Engineering Services(page 4) Mr. Rick Wahlen RE: Eden Prairie Depot GSR and Pump Station —Construction and Post Construction Phase Services June 9, 2019 Page 4 of 4 Anticipated Project Schedule AE2S proposes to complete of the proposed Scope of Services in accordance with the following proposed schedule: ■ Construction Initiation - June 4, 2019 ■ Substantial Completion - September 1, 2020 ■ Final Completion - October 15, 2020 Acceptance We propose to provide the above professional engineering services in accordance with the Standard Agreement for Professional Services between AE2S and the City of Eden Prairie. If this proposal is acceptable to you please let us know and we will provide an Agreement for signature. AE2S truly appreciates the opportunity to work with you on this important project for the City of Eden Prairie. Should you have any questions or comments regarding this proposal for professional services or the project in general, please feel free to contact me. Submitted in Service, AE2S ason Benson, P.E. Project Manager CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 13-5844 ITEM NO.: Rod Rue Adopt Resolution Authorizing Settlement of VIII.I. Public Works/Engineering Easement Acquisitions for Parcel 36 for the Eden Prairie Road Connection to CSAH 61 Requested Action Move to: Adopt a resolution approving and authorizing execution of a confidential settlement agreement regarding acquisition costs for fee and temporary construction easements over and across certain real property in Eden Prairie, MN, related to the Eden Prairie Road Connection to CSAH 61 Improvements project. Synopsis A proposed confidential settlement agreement, subject to Council approval, has been reached regarding the acquisition costs for fee acquisition and temporary construction easements for roadway and utility purposes over and across real property commonly known as 10197 Eden Prairie Road South, Eden Prairie, MN (the "Property"). The settlement includes all claims and costs associated with the easement acquisition. Background Information The City commenced a condemnation action in Hennepin County District Court related to Project I.C.#13-5844,which is commonly known as the Eden Prairie Road Connection to CSAH 61 South Improvements project (the "Project"). The Project includes acquiring fee acquisition and temporary construction easements over and across the Property. The Court awarded the City possession,and the sole remaining issue is resolution of the acquisition costs. The City authorized acquisition of the necessary fee and temporary construction easements over the Property for $8,975.00, which was based on an appraisal obtained by the City Attorney. The Property owner rejected the City's appraisal valuation, and after further negotiation and consultation the City Attorney and City Engineer recommend that the City Council agree to settle for the amount set forth in the confidential settlement agreement and waiver of certain deposit development fees, which includes all claims and costs associated with the easement acquisition. Upon settlement, the City will save additional legal fees, expert witness fees, and commissioner fees associated with a commissioners' hearing. Attachments Resolution Settlement Agreement—COUNCIL ONLY CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2019- RESOLUTION AUTHORIZING SETTLEMENT OF FEE AND TEMPORARY CONSTRUCTION EASEMENT ACQUISITIONS FOR PARCEL 36 OF THE EDEN PRAIRIE ROAD CONNECTION TO CSAH 61,CITY PROJECT NO. 13-5844 WHEREAS,the City of Eden Prairie("City")commenced a condemnation action related to project number I.C. 13-5844, commonly known as the Eden Prairie Road Connection to CSAH 61 Improvements project(the"Project"); and WHEREAS, the Project included taking fee and temporary construction easements from a parcel located in Eden Prairie and commonly known as 10197 Eden Prairie Road South Eden Prairie, Minnesota("Parcel 36"or the "Property"); and WHEREAS,the District Court awarded the City possession of the fee and temporary construction easements on August 31, 2018; and WHEREAS,the sole remaining issue is resolution of the acquisition cost for the fee and temporary construction easements; and WHEREAS, the City previously authorized acquisition of the easements for the sum total of $8,975.00 based upon an appraisal valuation; and WHEREAS,the Property owner rejected the City's appraisal valuation; and WHEREAS, after negotiations between the parties, the City Engineer and City Attorney recommend settlement pursuant to the terms of the confidential settlement agreement attached hereto as Exhibit A, which includes all claims and costs associated with the easement acquisition. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: 1. The Recitals set forth above are incorporated herein; 2. The City Council authorizes and approves the execution of the confidential settlement agreement attached hereto as Exhibit A for fee and temporary easement acquisition, which includes all claims and costs associated with the easement acquisition. ADOPTED by the Eden Prairie City Council on June 18, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk EXHIBIT A (Settlement Agreement) 2 CITY COUNCIL AGENDA DATE: June 18, 2019 SECTION: Consent Calendar DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works &Parks Convert New 2019 Ford F-250 Pickups to VIILJ. Paul Schlueter/Fleet Services Plug-In Electric Hybrid Drivetrains Requested Action Move to: Award contract to XL Hybrids to convert two new 2019 Ford F-250 pickup trucks to plug-in electric hybrid drivetrains for a total cost of$54,000.00. Synopsis On October 16, 2018 the City Council approved the replacement of two (2) 3/4 -ton pickup trucks that were scheduled to be replaced in calendar year 2019. Fleet Services currently has these 2019 Ford F-250 4X4 pickups on order. One of these pickups is a replacement for a Streets division plow truck and the other pickup is a replacement for a Parks division plow truck. XL Hybrids was founded in 2009 and has become a leader in fleet electrification solutions for Class 2-6 commercial and municipal vehicles. XL has been installing plug-in electric hybrid conversions in Ford F- 150 pickups for several years and customers are reporting great success with these vehicles. Now in 2019, XL has expanded their plug-in hybrid package to include the Ford F-250. XL is the only company in America that currently offers this technology. The 3/4 ton(F-250)pickup is a mainstay vehicle for Eden Prairie. The City uses 3/4-ton pickups for most of our Streets and Parks maintenance activities including trailer towing and cul-de-sac snow plowing. The new XL plug-in hybrid is the first electric alternative fuel option that is available for the 3/4-ton pickup. City staff and Fleet Services are excited to test this new technology and evaluate how this technology can improve our performance and reduce our environmental footprint for the future. City staff and Fleet Services are recommending award of the attached contract to XL Hybrids in the amount of$54,000.00. Funds are currently available in the Fleet Capital Internal Service Fund for this purchase. Also attached is an information sheet on the XL Ford F-250 conversion that provides more information on the fuel economy and environmental benefits provided with these conversions. Attachments XL Plug-in Ford F-250 Product Information Sheet City of Eden Prairie/XL Hybrids—Standard Contract for Goods and Services plUg—i n T. Ford F-250 u• . . , ,. III ''•we ..n a r•A :. r' ".' ''r It r j IFT.Cr' , ,rtym, , • '04:".."-•.4.' i 17. 1, I' 1 MO ' i 1 ci _.l 1 t,_I I. 4 A..- . 1, N uutpii -11-"of 41, T `r - ---- Fleet Electrification --- i F� % I ' %Lfleet.cam -. - �'���a _ -�-t _f �S 7- .riio m er- b ASP '& Ef +- XLPTM-;: _ Plug-in Hybrid Electric Upfit The World's First PHEV Super Duty Ford F-250 Pickup The Ford Super Duty F-250 is one of the most popular work trucks on the road today-with the power,versatility and performance today's fleets need to get the job done. For the first time,this high-powered fleet truck is available as a plug-in hybrid electric(PHEV)unit from fleet electrification leader XL. It's the ideal solution to help municipal, utility and commercial fleets drive cleaner,greener vehicles while saving money on fuel costs.The vehicle is scheduled for release in late 2019. Meet Sustainability Goals Plug in Your Pickup As part of XL's proven plug-in hybrid electric product family,the PHEV Ford F-250 is expected to reduce Ford F-250 Pickup(6.2L engine) greenhouse gas(GHG)emissions by 33%while improving d 4x2,4x4 drivelines fuel economy by 50%, based on initial testing. It's the > All wheelbase,cab,and bed size configurations ideal vehicle for fleets looking to reduce their carbon footprint and meet sustainability goals,while also saving > Better fuel efficiency from Ford's class-leading money on fuel costs. 3/4 ton pickup > Same Ford rating for Fleet-ReadyTM Performance towing capacity0 XL systems install quickly and easily onto factory vehicles, �' so they're ready to work immediately within your existing fleet.And because it works in parallel with the OEM powertrain,the PHEV F-250 performs as you expect it to,without range concerns and with the Ford factory For Sales Call: 1-833-XL-FLEET warranty intact. or email sales@XLfleet.com Installation complete in just �rn� fi elifi hours as a ship-thru upfit. itL a.G"` �,ou�"t`>f RDI XL providerwasthe in Fordrst 's eQVMectrcation program. Electrified. Fleet-Ready. XLfleet.com plUg.I nTM Ford F-250 XLPTM Plug- In Hybrid Electric Drive System f m .. XL has pioneered a plug-in hybrid system that is revolutionary in ,. t ? its simplicity. In addition to regenerative braking,the XLP features / a volume production-ready, high voltage lithium battery pack.XLP {!.. ;i+ is compatible with Level 1 and Level 2 charging using an industry- / ,' • standard J1772 plug interface.The XLP system has no special ,• • ; : maintenance requirements. • i , s / ON.. • •••-e,-. .• IN, . . ..f Iv 61, L Traction •� F -I :_ - Motor• I --, Milliablillisl .:. , f li 'plug-In ,1 S' XLP eBox Includes: 4 - • Motor Drive • Cooling Pumps&Reservoir ./ co :t;. • PHEV Controller / f �■=.. A' • 15 kWh Battery ,, / I iithiAl y r.i - i/�• • Rear Bumper Plug Port . /.112)**.co �P Hybrid System Specifications MPG Improvement* 50% A.•cLIink... Charging Level 1 (<12 hrs.)or Level 2(<5 hrs.)plus Intelligent Decisions regenerative braking Lithium Ion Battery 15 kWh Our proprietary,cloud-based,vehicle connectivity platform provides System Weight 750 lbs actionable intelligence, including Electronic Speed Governor Up to 80 MPH speed, idling,vehicle drive cycle,and Component Warranty 3-Year/75,000 Miles CO2 emissions reduction. Available on the Ford F-150 and Ford F-250 pickups.(4x2 and 4x4 drivelines) "Based on initial testing;actual MPG may vary. Contact Us: 1-833-XL-FLEET sales@XLfleet.com /XLfleet.com ©2019 XL Fleet Electrification.All right reserved. 2019_02_28_US 2017 06 10 Contract for Goods and Services This Contract ("Contract") is made on the 18th day of June 2019, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and XL Hybrids, Inc., a Delaware Corporation (hereinafter "Vendor") whose business address is 145 Newton Street, Boston MA 02135. Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for supplying and installing two (2) plug-in electric hybrid drivetrain conversions in City owned 2019 Ford F-250 4X4 pickup trucks hereinafter referred to as the "Work". The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by December 31, 2019. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of$54,000.00 with total payments not to exceed $54,000.00 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. 5. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. 6. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor's services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) 7. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 8. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. 9. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 11. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. 12. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. GENERAL TERMS AND CONDITIONS 14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. Standard Purchasing Contract 2017 06 01 Page 2 of 5 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in Standard Purchasing Contract 2017 06 01 Page 3 of 5 all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance language. Standard Purchasing Contract 2017 06 01 Page 4 of 5 29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager VENDOR By: Its: Standard Purchasing Contract 2017 06 01 Page 5 of 5 EXHIBIT-A Quote #: Q-00118 Created Date: 6/7/2019 10:03 AM Expiration Date: 9/30/2019 w Prepared For: Prepared By: Paul Schlueter Benjamin Hartford 952-294-5936 National Sales Representative pschlueter@edenprairie.org bhartford@xlfleet.com City of Eden Prairie PRODUCT CODE DESCRIPTION QTY LIST PRICE UNIT PRICE EXTENDED PRICE P1.0-FDF250-01 2 $27,000.00 $27,000.00 $54,000.00 Ford F250 142 WB, Reg Cab, 8' Bed, 34 Gal,4WD PHEV Conversion TOTAL: $54,000.00 Additional Information XL Link Customer: City of Eden Prairie Projected Installed Date: 10/7/2019 Sale-Through: Direct Upfit Type: New Vehicle Upfit Requested Upfitter: Auto Truck- Louisville Ship-Thru Code: 31 L Plant Code: Notes Page 1 of 5 Please sign and email to Benjamin Hartford at bhartford@xlfleet.com to convert this quote to a purchase order. Signature: Effective Date: Name(Print): Title: THANK YOU FOR YOUR BUSINESS! Page 2 of 5 XL 145 Newton Street Boston, MA 02135 Phone: (617)718-0329 Email:sales@xlfleet.com Terms and Conditions This is a quotation on the goods named, subject to the conditions noted below: 1. Pricing: Price is quoted in U.S. dollars and includes all hybrid system hardware and software. This price is guaranteed if XL Hybrids receives a signed Quote or Purchase Order before quote expiration date. 2. Payment Terms: XL Hybrids will invoice after installation is complete. Customer will pay Net 30 days from date of invoice. Amounts not paid according to agreed-upon terms shall bear interest at the maximum rate permitted by law. 3. F.O.B. (Shipping) and/or Ship-Thru: F.O.B. charges for moving vehicles to / from installation location are the responsibility of the customer and are not included in this quote. 4. XL Hybrids Warranty: See attached XL Hybrids warranty for details. 5. OEM Warranty: The Original Equipment Manufacturer's vehicle warranty stays intact. XL Hybrids' products follow all OEM body builder guidelines. Customers can obtain regular OEM warranty service without any procedural changes. OEM service centers can contact XL Hybrids directly (via our toll free service number on the B pillar label) for any support required, and XL Hybrids will resolve any questions directly. 6. Taxes: This quote does not include federal or provincial sales, value added or other taxes as applicable by law. Purchaser is responsible for paying all required taxes. Non-profit, government, and tax exempt customers must provide XLH a valid sales tax exemption certificate or number before issuing Purchase Order. 7. A Change Order may be requested after an order is confirmed. The Change Order must be approved by XL and will be associated with any additional costs incurred. The Change Order can be used to adjust the chassis configuration, delivery schedule, etc. 8. If the chassis delivered to the upfitter doesn't match the specifications provided by the customer, a change order will be issued by XL and the customer will be responsible for all additional associated costs to complete the upfit. 9. After an order is confirmed, the customer will be responsible for any costs incurred due to change orders. This includes but is not limited to shipping, handling, material and time. 10. The customer may request copies of the invoices that were created due to the Change Order. 11. If the order has incentives, the customer must provide all program requirements within 90 days of vehicle delivery. Page 3 of 5 XL 145 Newton Street Boston, MA 02135 Phone: (617)718-0329 Email:sales@xlfleet.com Product Warranty Terms and Conditions As of June 2015 service@xlfleet.com 1. Thank you for purchasing a hybrid conversion system from XL Hybrids, Inc. ("XL") for use in commercial vehicles. XL's hybrid conversion system is a parallel, charge-sustaining hybrid electric powertrain, which includes an electric motor, a motor controller, an energy storage pack, a hybrid controller, cooling circuitry, and integration hardware, and is referred to in these terms and conditions ("Terms") as the "Product". 2. XL warrants to the end use customer (the "Customer") of the Product, that the Product, as installed on Customer's XL-approved compatible vehicle, and all components of the Product, will be free of material or manufacturing defects (the "Warranty") during the Warranty Period (defined in Section 3). Customer's Warranty is contingent upon the terms contained herein. The Warranty is limited to the original purchaser of the Product and any subsequent bona fide purchaser of a vehicle on which the Product is originally installed. 3. The Standard Warranty Period commences on the Installation Date and continues until the earlier of either three (3) years from that date, or 75,000 miles (the "Standard Warranty Period") and there is no fee payable for the Standard Warranty Period. The Standard Warranty Period may be extended by the Customer at the time of Product purchase by paying the applicable fee for an extended warranty quoted by XL at the time of Product purchase. The applicable Customer warranty period (i.e., whether standard or extended) is defined as the "Warranty Period". 4. If the Product does not meet the Warranty during the Warranty Period, and if Customer notifies XL's customer service department of this by calling the phone number or using the email address in the header of this document, then XL will, at XL's expense, repair or replace the Product as soon as possible upon XL's receipt of (1) a completed Warranty Claim Form (enclosed herein and available on XL's website) within the Warranty Period; and (2) proof (to XL's reasonable satisfaction) of the applicable Installation Date, and (3) proof (to XL's reasonable satisfaction) of Customer's vehicle mileage at the Installation Date, and Customer's current vehicle mileage. In order to repair or replace the Product, Customer will need to bring the vehicle in which Product is installed to an XL Authorized Repair Center near Customer. XL reserves the right to perform the repair or replacement (either an "Assessment") at customer's placed of business. If after XL or its designee has conducted an Assessment, and if XL or its designee determines that the Product meets Page 4 of 5 the Warranty or that the claim does not comply with these Terms, then XL may invoice Customer for a $500 diagnostic fee. XL's obligation to repair the Product means that XL will use commercially reasonable efforts to repair the Product such that it meets the Warranty, at its own expense. 5. The Warranty only applies to the specific Product that is either accompanied by this document or registered and times-stamped in XL's vehicle database, and not to any other product. The following circumstances will void the Warranty and are excluded from the Warranty: (i) the Product is used other than in accordance with the Product manual that accompanied Customer's purchase of the Product; (ii) the Product is installed, removed, modified, altered or repaired other than by an Authorized XL Installer or Upfitter; (iii) the software, controls calibrations and/or component calibrations of the Product are modified; (iv) the Product becomes damaged or destroyed after installation due to collision damage, road debris, or acts of nature; (v) the Product is not supplied by XL or an XL Authorized Installer; (vi) the Product is installed on a non-XL-approved vehicle make and/or model; (vii) negligence, theft or vandalism; or (viii) installation of the Product on a vehicle with an altered odometer, where an odometer has been altered after Product installation, or where an accurate mileage reading cannot be taken. The Warranty also excludes any representations or warranties made by XL or any installer or upfitter that are not included within this document, and XL does not authorize anyone to lengthen the Warranty Period or alter the Warranty or these Terms. For Product problems that occur after the Warranty Period, or for problems that are excluded from the Warranty, XL will offer to repair the Product by charging XL's standard hourly rate and Product component replacement prices as necessary. 6. THE WARRANTY IS THE EXCLUSIVE WARRANTY REGARDING THE PRODUCT, AND XL MAKES NO OTHER WARRANTY WITH RESPECT TO THE PRODUCT OR ANY XL SERVICES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR NON- INFRINGEMENT. 7. XL's sole and exclusive liability and Customer's sole and exclusive remedy with respect to Product that fails to meet the Warranty, is repair or replacement as described in this document. There are no refund remedies. XL may use new or remanufactured or refurbished parts when making Product repairs or replacements. A repaired or replaced Product is covered by the Warranty for the duration of the original Warranty Period only; Product repair or replacement does not extend its Warranty Period. 8. XL shall not be liable for indirect, incidental, special, consequential or economic loss or damage (e.g. loss of time, loss of vehicle use, inconvenience, incurred transportation costs such as rental cars, lost business) under these Terms. 9. All Warranty repairs must be authorized by XL or by an XL Authorized Repair Center before the repairs are made as provided above. 10. If XL asks Customer for relevant vehicle maintenance records, Customer must provide those prior to receipt of a Warranty repair authorization. Page 5 of 5 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 16-5959 ITEM NO.: Carter Schulze Award Contract for the Spring Road (CSAH 4) VIII.K. Public Works/Engineering Pedestrian Crossing to G.L. Contracting, Inc. Requested Action Move to: Award contract for the Spring Road(CSAH 4) Pedestrian Crossing to G.L. Contracting, Inc. in the amount of$174,373.50. Synopsis Sealed bids were received on Thursday, June 6, 2019 for this project. Four(4)bids were received and are summarized below. The low bid in the amount of$174,373.50 was submitted by G.L. Contracting, Inc. and is approximately 23% above the Engineer's Estimate. Bid prices were checked for accuracy and balance. Staff recommends awarding the contract for the project to G.L. Contracting, Inc. in the amount of$174,373.50. Bidder Estimate G.L. Contracting, Inc. $174,373.50 JL Theis, Inc. $188,416.38 Blackstone Contractors LLC $192,317.50 New Look Contracting, Inc. $201,045.00 Background Information This project is a partnership between the City and Hennepin County to improve the pedestrian crossing of Spring Road(CSAH 4) at Prospect Road. The project includes the addition of medians to create a pedestrian refuge island between the lanes and a pedestrian crosswalk flasher system to help heighten awareness of drivers when pedestrians push the button and cross the road. The project is anticipated to be complete by the fall of 2019. Financial Implications The project will be funded with Transportation funds along with $75,000 from Hennepin County. Attachment Contract FORM OF CONTRACT THIS AGREEMENT,made and executed this day of 20_,by and between City of Eden Prairie hereinafter referred to as the "CITY", and _G.L.Contracting, Inc. hereinafter referred to as the "CONTRACTOR", WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Public Works Department referred to in Paragraph IV, as provided by the CITY for: I.C. 16-5959—Spring Road(CSAH 4)Pedestrian Crossing CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices,based on estimated required quantities is estimated to be$_174,373.50 . III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Advertisement for Bids b. Instruction to Bidders c. Accepted Proposal d. Contract Agreement e. Contractor's Performance Bond f. Contractor's Payment Bond (2) Special Conditions (3) Detail Specifications (4) General Conditions (5) Plans FC-1 (6) Addenda and Supplemental Agreements The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the following schedule: or in accordance with the Contract Documents. VI. This Agreement shall be executed in two (2) copies. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. In Presence Of: CITY OF EDEN PRAIRIE, MN. By Its City Mayor And Its City Manager CONTRACTOR In Presence Of: G.L.Contracting, Inc. By Title And Title FC-2 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C.# 13-5843 ITEM NO.: Leslie Stovring Approve submittal of the Annual Report to the VIII.L. Engineering/Water Resources MPCA for the Phase II NPDES Storm Water Permit Program Requested Action Move to: Approve submittal of the Annual Report to the Minnesota Pollution Control Agency for the Phase II NPDES Storm Water Permit Program Synopsis The City of Eden Prairie is required to submit an Annual Report to the Minnesota Pollution Control Agency (MPCA) documenting how the City progressed on the Best Management Practices (BMPs) outlined in our Storm Water Pollution Prevention Plan(SWPPP). Background Information The City's Phase II NPDES Permit was renewed in 2013. The City's application included a SWPPP Document with a set of Best Management Practices (BMPs) which the City must undertake to assist in improving water quality within the City. The Annual Report provides the MPCA with the actions that the City took during the previous year to meet the goals outlined in our BMPs. The MPCA has switched to an online reporting mechanism for the annual reports. There are a large variety of actions the city must take to meet their obligations under the stormwater permit program. Some of the actions taken in 2018 to meet these objectives included items such as: • Life in the Prairie Newsletter — The Newsletter was mailed to city residents in March, June, September and December. Articles were provided on a range of topics, including City clean-up events, monitoring efforts in the Round Lake watershed, management of snow and ice, and the treatment of Round Lake with alum for improvement of the water quality. • Annual Public Meeting—The annual meeting was held on March 16, 2019, during the Chamber of Commerce Home, Landscape & Garden Expo. It was estimated that over 1,500 visitors attended the event. • Chamber of Commerce Home, Landscape & Garden Expo — Worked with the Chamber to add environmental messages to the Expo. The City also sponsored a children's activity area as a way to add these messages to the event. Over 100 kids stopped at the children's activity area. The City helped advertise the event by inserting a flyer in the January, February and March utility bills and promoting it on Facebook. • Sustainable Eden Prairie Tour — Thirty-three residents completed the tour. Stops highlighted raingardens, native plant restoration, energy conservation and water quality improvement alternatives. • Environmental Learning Center — Forty-two (42) classes or groups toured the Center, or approximately 1,100 students plus teachers and volunteers. • Wetland Health Evaluation Program—Twelve volunteers monitored four wetlands for a total of 95 volunteer hours. • Citizen Assisted Monitoring Program — Volunteers monitored water quality in Duck, Mitchell, Red Rock and Riley Lakes. The program is provided by the Metropolitan Council. • Conservation Commission — The Commission held a number of discussions and provided planning assistance for items such as the annual stormwater meeting at the Chamber of Commerce Spring Expo; the Arbor Day Walk and Green Fair; and education ideas related to the stormwater permit program. • City Drop off Day—Approximately 1,400 residents attended and dropped off over 150 tons of trash, recyclables and yard waste. A grant from Hennepin County pays for the Drop off Day. • Water Quality Rebates—Provided nine rebates for shoreland restoration and buckthorn removal projects for a total of$9,629. • Stormwater Inspections—Inspected 176 water bodies (including ponds, wetlands, infiltration basins and creek segments); 290 water body inlets; and 715 stormwater sumps. • Stormwater U — Three city staff provided classroom instruction for the certification program offered by the University of Minnesota Extension on stormwater maintenance practices. This program was jointly developed with city staff from Eden Prairie and others. • Workshops — Worked with the University of Minnesota Extension to provide workshops on stormwater maintenance & inspections and applied lake management. Also worked with the Riley Purgatory Bluff Creek Watershed District on a seminar for local realtors to discuss common water quality and flood-related issues and regulations. • Street Sweeping—All City streets are swept at a minimum of twice annually. • Lake Projects —A grant was received from Hennepin County to investigate habitat conditions that allow the invasive species brittle naiad to thrive. Work continued with the Riley-Purgatory- Bluff Creek Watershed District to manage carp in Staring Lake. An alum treatment was completed at Round Lake in the fall to improve the water quality within the lake and to help keep it off the list for impaired waters. The District also provided a grant for the watercraft inspection program. • Municipal Cities Stormwater Coalition (MCSC)—Participated in a coalition that was formed by the League of Minnesota Cities that includes cities that are required to have a Stormwater Permit. This group provides information and assistance to cities on items such as annual report requirements, upcoming legislative changes and general information on the stormwater permit program and how it could potentially affect city programs. Attachment Annual Stormwater Report MS4 Annual Report for 2018 MIMINNESOTA POLLUTION CONTROL AGENCY You are currently logged in as: Eden Prairie City MS4 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us). Before you begin... A fillable Microsoft Word document with all of the questions is available at https://stormwater.pca.state.mn.us/index.php?title=MS4 Annual Report (for personal use only, not for submittal). The MS4 Annual Report for 2018 will automatically save your answers when you hit the `Next' button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2018 and complete the document at another time, you may do so by clicking `Next' at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. The MPCA will email a PDF of your MS4 Annual Report for 2018 information to you in a confirmation email within three business days after you submit this form. You may print a copy of the MS4 Annual Report for 2018 for your records at any time by pressing the `Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2018 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance_for saving_MS4_annual_reports. MS4 Annual Report for 2018 Reporting period: January 1 , 2018 to December 31 , 2018 Due: June 30, 2019 https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2018 and December 31 , 2018. MPCA staff may contact you for additional information. Fillable document available at https://stormwater.pca.state.mn.us/index.php? title=MS4 Annual Report (for personal use only, not for submittal). Questions: Contact Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) MS4 General Contact Information Full Leslie A Stovring name Title Water Resources Coordinator Mailing 8080 Mitchell Road address City Eden Prairie State MN Zip code 55344 Phone 952-949-8327 Email lttovring@edenprairie.org Preparer Contact Information (if different from the MS4 General Contact) Full name Meghan Litsey Title Senior Environmental Scientist Organization WSB Mailing 701 Xenia Avenue South, Suite 300 address City Minneapolis State MN Zip code 55416 Phone 612-723-9166 Email mlitsey@wsbeng.com MCM 1: Public Education and Outreach The following questions refer to Part III.D.1 . of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] O Yes O No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q3 What is your stormwater-related issue(s)? Check all that apply. ❑ TMDL(s) ❑ Local businesses ❑ Residential BMPs © Pet waste © Yard waste © Deicing materials ❑ Household chemicals ❑ Construction activities ❑ Post-construction activities © Other Describe: Reporting through the See-Click-Fix application (illicit discharges, stormwater issues, etc. ) Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] Q Yes Q No Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] O Yes O No Q6 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] © Brochure © Newsletter © Utility bill insert © Newspaper ad ❑ Radio ad ❑ Television ad ❑ Cable access channel © Stormwater-related event © School presentation or project ▪ Website © Other(1) © Other(2) Other(3) Other (1), Intranet - Prairie Pages describe: Other Email News Distribution for Sustainable Eden Prairie (2,761 (2)' subscribers) and City News (8, 846 subscribers) describe: Other Twitter (2,616 followers) and Facebook (6,790 followers) Social (3)' Media Postings describe: https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q7 Intended audience? Check all that apply. Local Residents Businesses Developers Students Employees Other Brochure © © ❑ ❑ ❑ ❑ Newsletter © © ❑ ❑ ❑ ❑ Utility bill © © ❑ ❑ ❑ ❑ insert Newspaper ad © © ❑ ❑ ❑ ❑ Stormwater- © © ❑ © ❑ related event School presentation © ❑ ❑ © ❑ or project Website © © 0 © © ❑ Other(1) ❑ ❑ ❑ ❑ © ❑ Other(2) © © ❑./ ❑ © ❑ Other(3) © © ❑./ © © ❑ Q8 Enter the total circulation/audience (if unknown, use best estimate): Brochure 500 Newsletter 25,700 Utility bill 15,800 insert Newspaper 4,500 ad Stormwater- related 1,500 event School presentation 3, 971 or project Website 3,584 Other (1) 450 Other (2) 2,761 Other (3) 6,790 Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1 , 2018 to December 31 , 2018. [Part III.D.1 .c.(4)] https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q9Date of activity Q10Description of activity Date 4/14/18 Park Clean-up Day (mm/dd/yyyy) Date 4/18/18 Stormwater Seminar for Realtors: Common shoreland and (mm/dd/yyyy) water quality issues and regulations Date 4/28/18 Arbor Day Walk and Green Fair: Provided info on water (mm/dd/yyyy) quality and water conservation Date 5/5/18 Mitchell Lake clean-up: Provided info on water (mm/dd/yyyy) quality and city available resources SusEP tour: self-guided tour highlighting water Date 7/5/18 quality, energy conservation, and landscaping (mm/dd/yyyy) projects (sand-filter and native plant restoration) within the City. City Open House: Water Resources Table with Date information on pet waste, storm drains, 10/6/18 sustainability programs, and stormwater management. (m m/dd/yyyy) Conservation Commission also provided materials and information. Date Mitchell Lake Association Meeting: Provided info on (mm/dd/yyyy)-10/11/18 water quality and resources Date Ongoing: Annual tour of Environmental Learning Center 12/31/18 & Water Treatment Plant for teachers and students (m m/dd/yyyy) (3rd-5th grade) Q11 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] O Yes O No Describe those modifications: More coordination with local watershed districts (Riley Purgatory Bluff and Nine Mile Creek) on providing chloride-reduction or salt use education to city staff and local residents. MCM 2: Public Participation/Involvement The following questions refer to Part III.D.2.a. of the Permit. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2018 and December 31 , 2018? [Part III.D.2.a.(1)] O Yes O No Q13 What was the opportunity that you provided? Check all that apply. ❑ Public meeting © Public event ❑ Other https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q15 Public event Chamber of Commerce Yard, Garden and Everything Spring Expo. (Water Resources Table) . The event was attended by more than Describe: 1,400 people. Between the Conservation Commission and the Water Resources table many stopped to talk about environmental or water quality issues. Enter the date of the 3/17/2018 public event (mm/dd/yyyy): Enter the number of citizens that attended and 1400 were informed about your SWPPP: Q17 Between January 1, 2018 and December 31, 2018, did you receive any input regarding your SWPPP? O Yes Q No Q19 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part IV.B.] O Yes O No MCM 3: Illicit Discharge Detection and Elimination The following questions refer to Part III.D.3. of the Permit. Q20 Do you have a regulatory mechanism which prohibits non-stormwater discharges to your MS4? [Part III.D.3.b.] O Yes O No Q21 Did you identify any illicit discharges between January 1, 2018 and December 31, 2018? [Part III.D.3.h.(4)] Q Yes O No Q22 Enter the number of illicit discharges detected: 21 Q23 How did you discover these illicit discharges? Check all that apply and enter the number of illicit discharges discovered by each category. © Public complaint © Staff https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q24 Enter the number discovered by the public: 19 Q25 Enter the number discovered by staff: 2 Q26 Did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? O Yes O No Q27 What type of enforcement action(s) was taken and how many of each action were issued between January 1, 2018 and December 31, 2018? Check all that apply. © Verbal warning ❑ Notice of violation ❑ Fines ❑ Criminal action ❑ Civil penalties ❑ Other Enter the number of verbal 17 warnings issued: Q28 Did the enforcement action(s) taken sufficiently address the illicit discharge(s)? OQ Yes O No Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] O Yes O No Q31 Between January 1, 2018 and December 31, 2018, did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Q Yes O No Q32 How did you train your field staff? Check all that apply. ❑ Email ❑ PowerPoint ❑ Presentation © Video © Field Training © Other https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Other, describe: Respectful Workplace & Safety Training - segment on IDDE provided to all departments (video shown) . The following questions refer to Part III.C.1 . of the Permit. Q33 Did you update your storm sewer system map between January 1, 2018 and December 31, 2018? [Part 111.C.1.] ® Yes O No Q34 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] Q Yes O No Q35 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] O Yes O No Q36 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] Q Yes O No Q37 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] ® Yes O No Q38 In what format is your storm sewer map available? O Hardcopy only O GIS O CAD O Other Q39 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.] O Yes Q No MCM 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Q40 Do you have a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (http://www.pca.state.mn.us/index.php/view- document.html?gid=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] O Yes O No Q41 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] Q Yes O No Q42 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] O Yes O No Q43 Enter the number of site plan reviews conducted for sites an acre or greater of soil disturbance between January 1, 2018 and December 31, 2018: 8 Q44 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2018 to December 31, 2018. © Verbal warnings © Notice of violation ❑ Administrative orders © Stop-work orders ❑ Fines © Forfeit of security of bond money © Withholding of certificate of occupancy ❑ Criminal actions © Civil penalties © Other Other, describe: Permit suspension https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Enter the number of verbal 12 warnings issued: Enter the number of notice of o violations issued: Enter the number of stop-work o orders issued: Enter the number of forfeitures of security o bond money issued: Enter the number of withholdings of certificate o of occupancy issued: Enter the number of civil o penalties issued: Enter the number of o 'other' issued: Q45 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part III.B.] O Yes Q No Q46 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2018 and December 31, 2018: 10 Q47 Do you have written procedures for identifying priority sites for inspections? [Part III.D.4.d.(1)] Q Yes Q No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Q48 How are sites prioritized for inspections? Check all that apply. © Site topography ❑ Soil characteristics ❑ Types of receiving water(s) © Stage of construction © Compliance history © Weather conditions © Citizen complaints © Project size © Other Other, describe: City staff experience Q49 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] O Yes O No Q50 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2018 and December 31, 2018: 137 Q51 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)] Contractors are required in their Developer's Agreement to complete weekly and rain event inspections and enter the information into PermiTrack. City inspections are completed as needed or on a complaint basis. Q52 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2018 and December 31, 2018: 2 https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q53 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. (1) Inspector Andy Allmann name Organization City of Eden Prairie Phone 952-294-5903 (Office) Phone 612-747-3711 (Work Cell) Email AAllmann@edenprairie.org Preferred contact office method (2) Inspector Randy Slick name City of Eden Prairie Organization Phone 952-949-8322 (Office) Phone 612-236-7308 (Work Cell) Email RSlick@edenprairie.org Preferred contact office method (3) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact method https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q54 What training did inspectors receive? Check all that apply. © University of Minnesota Erosion and Stormwater Management Certification Program ❑ Qualified Compliance Inspector of Stormwater (QCIS) ❑ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor ❑ Minnesota Utility Contractors Association Erosion Control Training ❑ Certified Professional in Erosion and Sediment Control (CPESC) ❑ Certified Professional in Stormwater Quality (CPSWQ) ❑ Certified Erosion, Sediment and Storm Water Inspector(CESSWI) ❑ Other Q55 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] O Yes O No MCM 5: Post-Construction Stormwater Management The following questions refer to Part III.D.5. of the Permit. Q56 Do you have a regulatory mechanism which meets all requirements as specified in Part III.D.5.a. of the Permit? O Yes O No Q57 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the link http://www.pca.state.mn.us/index.php/view-document.html? qid=17815 for guidance on stormwater management approaches. 'IRetain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site ❑ Retain the post-construction runoff volume on site for the 95th percentile storm ❑ Match the pre-development runoff conditions ❑ Adopt the Minimal Impact Design Standards (MIDS) ❑ An approach has not been selected - Other method (Must be technically defensible--e.g. based on modeling, research and acceptable engineering practices) Other, describe: Must also meet Watershed District requirements which may be more restrictive than city requirements. Q58 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post-construction stormwater management regulatory mechanism(s)? [Part III.B.] O Yes O No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Q59 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your post-construction stormwater management program? [Part IV.B.] O Yes Q No MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations The following questions refer to Part III.D.6. of the Permit. Q60 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwater 681 BMPs Outfalls 1383 Ponds 705 Q61 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2018 to December 31, 2018 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwater 681 BMPs Outfalls 273 Ponds 159 Q62 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? Q Yes Q No Q63 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] O Yes O No Q64 Briefly describe the maintenance that was conducted: Maintenance was completed by sump cleanouts, cleaning out inlets, vegetation blockages were removed, pipe jetting, pipe repairs, stabilization of erosion gullies, and pipe replacements. The City serviced 97 sumps and approximately 166 yards of material was removed. Q65 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] Q Yes O No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313 536303... MS4 Annual Report for 2018 Q66 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] O Yes O No Q67 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? O Yes O No Q68 Briefly describe the maintenance that was conducted: Performed minor clean-up, such as removing and disposing of excess material and sweeping the yard, as needed. Q69 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] O Yes O No Partnerships Q78 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? O Yes O No Additional Information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject YourMS4NameHere_2018AR to ms4permitprogram.pca@state.mn.us. Q80 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. ref:0000000082:Q80 Q81 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. t Q82 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. t https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... MS4 Annual Report for 2018 Q83 Optional, describe the file(s) uploaded: Q80 - Final City Code as revised in 2015. Owner or Operator Certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: Title: Date: (mm/dd/yyyy) When you are ready to submit, you must click the 'Submit' button at the bottom of this page. Provide the email(s) of the individual(s) you would like to receive the MS4 Annual Report for 2018 submittal confirmation email from the MPCA. After you click the Submit button below, please allow up to three business days to receive this email. Email (1) Email (2) Email (3) https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D70773132686167313536303... CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 19817 ITEM NO.: Patrick Sejkora Award Contract for the Homestead VIII.M. Public Works/Engineering Circle Storm Sewer Project to Parrott Contracting Inc. Requested Action Move to: Award contract for the Homestead Circle Storm Sewer Project to Parrott Contracting Inc. in the amount of$57,518.50. Synopsis Sealed quotes were received on Wednesday June 12, 2019 for this project. Two (2) quotes were received and are summarized below. The low bid in the amount of$57,518.50 was submitted by Parrott Contracting Inc. and is approximately 22% above the Engineer's Estimate. Bid prices were checked for accuracy and balance. Staff recommends awarding the contract for the project to Parrott Contracting Inc. in the amount of$57,518.50. Bidder Estimate Parrott Contracting Inc. $57,518.50 Valley Rich Co., Inc. $65,877.00 Background Information This project aims to improve drainage at Homestead Circle and Green Ridge Drive. The streets have deteriorated due to poor soils, high groundwater, frequent sump pump discharges, and flat street grading. Both streets are proposed for mill and overlay in 2020. To allow a successful mill and overlay and avoid a costly full-depth street reconstruction, a sump pump collection system (SPCS) consisting of an underdrain is proposed along Homestead and Green Ridge Drive. The SPCS will allow for sump pump discharges to be intercepted while the underdrain will dry out the subgrade. The underdrain system will be installed by City of Eden Prairie Public Works. The storm sewer improvements in this contract will provide additional inlets to drain the street and connect the underdrain system. The project is anticipated to be complete by the fall of 2019. Financial Implications The project will be funded with the Capital Improvement Plan. Attachment Contract 2018 08 01 Construction Contract This Contract ("Contract") is made on the day of , 20 , between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and PARROTT CONTRACTING, INC., a Minnesota Corporation (hereinafter "Contractor") whose business address is 30090 State Highway 93, Henderson, Minnesota 56044. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for Installation of storm sewer and catchbasins hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, contractor or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Time of Commencement and Completion. The Work to be performed under this Contract shall be commenced immediately after execution of this Contract. The Work shall be completed by July 26, 2019. 3. Compensation for Services. City agrees to pay the Contractor a fixed sum of$57,518.50 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." c. Final Payment. Contractor's request for final payment shall be accompanied by Contractor's affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate by the Commissioner of Revenue shall satisfy this requirement. 5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. Standard Construction Contract 2018 08 01 Page 2 of 13 6. Project Manager and Staffing. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 7. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor's expense. 8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. Standard Construction Contract 2018 08 01 Page 3 of 13 10. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery,plants, lawns, fences, culverts,bridges,pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 11. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor's equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. 12. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof,by giving ten(10) days'notice to the Contractor in writing. The work shall be resumed by the Contractor within ten(10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City's suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten(10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 14. City's Right to Terminate Contract and Complete the Work The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; Standard Construction Contract 2018 08 01 Page 4 of 13 f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten(10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor's expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance,the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract upon ten(10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments duo Contractor to insure the prompt and faithful performance of this Contract by Contractor and to insure prompt payment to the subcontractor-and-supplie of the rtractor. The Bonds Standard Construction Contract 2018 08 01 Page 5 of 13 shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. [BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS $175,000 OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS LESS THAN e" i 16. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 18.17. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a "responsible contractor" as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 4-9,18. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall Standard Construction Contract 2018 08 01 Page 6 of 13 deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20.19. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products—Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. Standard Construction Contract 2018 08 01 Page 7 of 13 d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden Prairie" as an additional insured. f. All policies, except Worker's Compensation Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured including products and completed operations. g. All polices shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Contract. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City's written acceptance of the Work. k. It shall be Contractor's responsibility to pay any retention or deductible for the coverage's required herein. 1. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-,unless specifically accepted by City in writing. n. A copy of the Contractor's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor's Work. Upon request a copy of the Contractor's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate Standard Construction Contract 2018 08 01 Page 8 of 13 of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to enforce the terms of Contractor's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City(including sole negligence) and regardless of the extent to which the underlying occurrence (i.e.,the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen(15) days of receiving notice from the City. 21.20. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 22.21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract ("Information") shall become the property of the City, but Contractor may retain copies of such documents as records of Standard Construction Contract 2018 08 01 Page 9 of 13 the services provided. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 23.22. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 24. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 25. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 26. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 27. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 29. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to Standard Construction Contract 2018 08 01 Page 10 of 13 termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 31. Entire Contract, Construction,Application and Interpretation. This Contract is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties,unless otherwise provided herein. 32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 33. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 34. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. Standard Construction Contract 2018 08 01 Page 11 of 13 35. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 36. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 37. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 38. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar Data Practices Act compliance language. 39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of the remainder of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Standard Construction Contract 2018 08 01 Page 12 of 13 Mayor City Manager CONTRACTOR By: Its: Standard Construction Contract 2018 08 01 Page 13 of 13 EXHIBIT A Scope of Work 0, ~ O w - W U Z L. 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O D -- El- O z J p 2 p 2 2 O 27) p(/7 W W X x W I N f U -6 N w co s ._ • J O H x Z> O H J H u) W N -d ow Z W J- W W O H W O X ~ W LL> H Q O w H Q W Q Q <(/7 0 2 Q 0 O J Q 0 H LL H U(/7 ma w(/7 • N M a L CO r` W Q1 DMpAIIuQ mass uuo1S-ueld e0euienp-01�\eloni0 pea)sewoH\OVo\ubisep90\s\oefond SodS 6lOZ LlR6l\veploj 1AII v-l\SHoI\Ouueeui0u3\.6 CITY COUNCIL AGENDA DATE: SECTION: Public Hearings June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Castle Ridge Redevelopment IX.A. Development/Planning Janet Jeremiah/Julie Klima Requested Action Move to: • Close the Public Hearing; • Adopt a Resolution for a Planned Unit Development Concept Review on 19.75 acres; • Approve 1st Reading of the Ordinance Planned Unit Development District Review with waivers on 19.75 acres and a Zoning District Change from C-Com to RM-2.5 on 1.33 acres and RM-2.5 to C-Corn on .13 acres; • Adopt a Resolution for Preliminary Plat of 4 lots into 1 lot and 3 outlots on 19.75 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions Synopsis The applicants are proposing to redevelop the Broadmoor Apartments and Castle Ridge Care Center sites. The property is approximately 19.75 acres in size and are located at the northwest corner of Flying Cloud Drive and Prairie Center Drive. The property is zoned a combination of Community Commercial (C-Com) and RM-2.5. The site received City approvals for a master planned redevelopment project in 2008 that included senior housing, all age housing and commercial uses. The master plan included vertically integrated commercial uses on the ground floor with residential uses above on the eastern portion of the site. The 2008 plan included 372 units of senior housing, 332 units of all-age housing, and 36,000 square feet of commercial retail. The plan included vertically integrated mixed use of ground floor commercial with residential uses above. The overall master plan was not constructed. Due to a variety of factors, the only portion of the project that was constructed is the CVS store located at 8251 Columbine Road. With this application, the property owners are requesting approval of an updated master plan. With this review process, Presbyterian Homes is coordinating with 2 development partners for the proposed outlot areas. Due to these partnerships, the outlots are not on the same timeline for construction as the Presbyterian Homes site. Therefore, the applicant requests full approvals for the Presbyterian Homes portion of the site (Lot 1) and PUD concept review of Outlots A and B. Final development plans for the outlots would be reviewed through a separate process closer to the time of anticipated construction. As part of the PUD concept review for the outlots, the potential developers are seeking feedback from the Planning Commission and Council on the proposed concept plans. 1 Later in this memo, staff provides a review of the proposed concept developments and staff recommendations. Although the project includes three developers and three different product types, the applicants are partnering to design a master project that contains cohesive development components. With the current review process, only the Presbyterian Homes component of the project is seeking full approvals. The multi-family and commercial elements are seeking PUD Concept Review only at this time and would come forward with requests for approval of final development proposals at a future date. Following is a description of each component: • Presbyterian Homes is proposing the construction of a senior housing facility. The 5 story building includes underground parking and 274 units of senior housing units providing a range of care including independent living, assisted living, memory care and care center units. The density calculated for this lot only is 40 units per acre. • Timberland is proposing approximately 250 units of multi-family housing. These housing units are proposed to be general occupancy rental units (not age restricted). The concept plan includes two buildings with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls in the concept plan. Unit types range from studio units, 1 BR, 1 BR +Den, 2 BR, 2 BR+, and 2 BR+ Den. The density calculated for this lot only is approximately 51 units per acre based on this concept plan. The residential density for the overall residential project area when including both the Timberland and Presbyterian Homes sites is approximately 44.8 units per acre. • Oppidan is proposing retail/commercial development at the corner of Flying Cloud Drive and Prairie Center Drive. The concept plan for this portion of the project includes a hotel with approximately 110 rooms and 20,000 square feet of retail space. This area of the project includes surface parking only. Based on staff and Planning Commission feedback, Oppidan did submit 2 revised concept plans on June 7 which are attached to this memo. These revised plans replace the hotel use with a grocery use in one concept and a medical office building in the second concept. The remainder of the uses and concept plan remain unchanged. The developer has stated that the former hotel lot is the only feasible lot that can fit these potential uses without disrupting the overall retail plan. Staff recommends that prior to submittal of land development plans that the plan address the amount and proximity of parking near the main intersection of the development. The current concept could impact efficient access and circulation. Preliminary Plat The preliminary plat proposes the creation of a lot for the Presbyterian Homes project and 3 outlots for the remaining developable area. Outlots A and B are proposed for the areas to serve the multi- family and commercial developments, respectively. Outlot C is proposed for the area of Castlemoor Drive that is proposed to be vacated but would remain as a private drive. Zoning The site is currently zoned a combination of RM-2.5 and Community Commercial consistent with the approved 2008 development plan. As a result of the current development plan, the applicant is requesting a slight modification (1.4 acres) in the zoning boundaries on site to align the zoning 2 districts to the 2019 master plan. Specifically, 1.33 acres is proposed to be rezoned to C-Com from RM-2.5 and 0.13 acres to be rezoned to RM-2.5 from C-Corn as shown in the plans. Lot 1 PUD and Site Plan The redeveloped Presbyterian Homes senior housing facility is proposed to be located along Columbine Road and Castlemoor Drive. The site layout would provide multiple access points from the public streets and an interior private drive serving the overall project area. Parking, landscaped areas, and recreational areas are proposed adjacent to the building. Based on Planning Commission feedback, the applicant has revised the plans to include additional active and group usable open spaces within the site. The site is proposed to have sidewalks and walking paths with a connection to the public trail that connects to Purgatory Creek Park. The site plan proposes pedestrian connections that would link this portion of the project area to the commercial and multi-family outlots creating opportunity for through pedestrian movements from the trails along Flying Cloud Drive and Prairie Center Drive to and through the overall site and the individual site areas. The architecture and building materials for Lot 1 meet and exceed City Code requirements. The applicant is proposing to provide 100% Class I materials for Lot 1. Landscaping and Tree Replacement The requirements for landscaping and tree replacement will be calculated individually each of the 3 project areas and applied at the time of final development plan review. For proposed Lot 1, the landscaping requirement is calculated at 1,388 caliper inches. The landscaping plan proposed 691.76 caliper inches and the applicant is therefore requesting a waiver of 696.24 caliper inches. The site plan provides for nearly 100% tree removal from the site. The Developer proposes to meet the tree replacement requirements for the site through the payment-in-lieu option provided in City Code. The Development Agreement will address the fee to be submitted to the City. Demolition and Construction Phasing The Presbyterian Homes portion of the project is proposed to be constructed as Phase I of the overall project. The initial demolition will include the removal of the Broadmoor Apartments. At that same time, the outlot proposed for multi-family development would be graded and prepped for construction. The removal of Broadmoor Apartments would allow for the construction of the new senior facility. Once the senior facility is constructed, residents will be relocated from the existing care center into the newly constructed care center units. Following the relocation of the care center residents, the existing Castle Ridge Care Center would be demolished and the outlot proposed for commercial development would be graded and prepped for construction. Affordability The City has been working with developers to provide inclusionary housing in recent development projects. As the City continues to review development proposals and integrate affordable housing opportunities into those projects, staff has worked with Presbyterian Homes to provide for affordable units within the senior housing facility. The applicant proposes to provide 5% of the units (14 units) at 30% AMI in perpetuity without City subsidy. The applicant has proposed the provision of 19 additional affordable units (for a total of 33 units) at or below 30% AMI if the City waives park dedication fees for the senior housing facility. Park dedication fees were not paid at the initial development of Broadmoor Apartments and Castle Ridge Care Center. With redevelopment of the 3 properties, park dedication would be payable for each of the components of the overall project. Staff does not recommend waiving of park dedication fees, with the exception of the 14 units that would be designated as affordable at or below 30%AMI. Sustainable Features The applicant has provided an extensive list of sustainability features that will be included within the development. These features include energy modeling, recycling of demolition materials, 8 EV charging stations for vehicles, bike racks, drought tolerant and pollinator landscaping materials, low flow plumbing fixtures, LED lighting, Energy Star appliances and other items as listed in the project narrative. The developer has indicted that a final determination of whether to pursue any green certifications has not yet been made due to the costs associated with applying for the types of certification(s). Requested Waivers The waivers requested are specific to development proposed on Lot 1. It is expected that any waivers requested for Outlots A and B would be considered as part of the forthcoming applications for those properties. Following is a list of the waivers being requested: 1. Density from 17.4 units per acre to 40 units per acre The RM2.5 zoning district allows 17.4 dwelling units per acre. This project proposes a total of 274 units on 6.84 acres for a total of 40 units per acre. 2. Gross Site Area from 2,500 square feet per unit to 1087 square feet per unit City Code requires the total area of proposed Lot 1 to be 2,500 square feet per unit or 685,000 square feet. The site is 6.84 acres or 297,950 square feet. 3. Building height from 45 feet to 68 feet at its highest point. The Presbyterian Homes building is 5 stories. The building has rooflines ranging from approximately 57 feet to 68 feet. This variety in rooflines meets City Code requirements for building architecture and creates additional interest and structural character. 4. Parking Setback along Castlemoor Drive from 35 feet to 15.4 feet. Castlemoor Drive is a public street therefore parking must comply with the front yard setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor Drive is vacated, as proposed by the developer. In that case, this will become a side yard which requires a parking setback of 10 feet. The proposed setback of 15.4 feet would then comply with the requirement and this waiver would not be unnecessary. 5. Building Setback along Castlemoor Drive from 35 feet to 29.8 feet. As a public right-of-way, Castlemoor Drive is a front yard requiring a setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor is vacated as proposed by the developer. In that case, this would become a side lot line requiring a 25 foot setback. The proposed setback of 29.8 feet would comply with this requirement and this waiver would not be necessary. 6. Group Usable Open Space from 600 square feet per unit to 172.7 square feet per unit. The proposed project includes indoor and outdoor spaces suitable for people to recreate and socialize. The indoor spaces include areas such as community rooms, a fitness center, a library, a 4 sitting room, a sunroom, and craft rooms. The outdoor spaces include terraces (including rooftop terraces) that include amenities as noted in the narrative. The project provides a variety of opportunities for residents of varying abilities and mobility levels to recreate and socialize. 7. Parking from 548 parking stalls 296 parking stalls. There are 146 underground parking spaces and 150 surface parking spaces proposed on the site plan. City Code requires 2 parking spaces per unit. The proposal provides for 1.08 parking stalls per unit. If the care center and memory care units are deducted from that calculation since those residents are not driving, the parking ratio is then 1.57 stalls per unit. Other senior facilities with similar services have received waivers to the parking requirements due to the unique nature of these facilities and impact on residents vehicular needs. This waiver does not include the proof-of-parking stalls shown on the plans, as staff is recommending removal of the proof-of-parking since the locations and installation of landscaping in these areas is not consistent with City Code requirements. 8. Covered Parking from 274 parking stalls to 146 parking stalls. City Code requires 2 parking stalls per unit with at least one of the stalls (50%of the stalls) being covered. The proposed underground parking garage includes 146 parking stalls. Of the 296 parking stalls provided, 146 are proposed to be covered which equates to 49.3%of the provided stalls. 9. Landscaping from 1388 caliper inches to 629.24 caliper inches. The plan currently provides for 758.76 caliper inches. The landscaping plan provides a robust variety of plant materials that provide color and interest. The amount of landscaping provided on site is appropriate and sustainable over the long term. The additional information as requested in this memo shall be provided in order to accurately calculate the requested waiver. 10. Off-site parking. The plan proposes parking along the east side of the center drive that connects Prairie Center Drive to Castlemoor Drive. These parking stalls are located on proposed Outlot B and are not counted in the 150 parking stalls being provided toward the Lot 1 parking. These stalls are proposed to be constructed as a part of Phase I construction but will ultimately serve the development that will be constructed on Outlot B and will be counted as part of the parking requirement for that area. The shared access agreement for the PUD will address this parking. 11. Park Dedication Payment. The developer has requested that park dedication fees be waived for the Presbyterian Homes units. Staff does not support this waiver request with the exception of the 14 units to be provided at or below 30%AMI. Outlot A Concept Plan At its April 22, 2019 meeting the Planning Commission reviewed the proposed concept plan which includes approximately 250 dwelling units for a density of approximately 51 units per acre. These housing units are proposed to be general occupancy rental units (not age restricted). The concept plan includes two building of multi-family units with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface 5 parking of 53 stalls. Unit types range from studio units, 1 BR, 1 BR+Den, 2 BR, 2 BR+, and 2 BR+ Den. The proposed plan provides for structured parking under the building and some surface parking stalls Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. As discussed in other portions of this memo, site amenities should be coordinated throughout the overall PUD project areas to create a connected and cohesive development. Staff has compiled the comments prepared by staff in the April 18 staff report and has included the comments provided by the Planning Commission at its April 22 meeting as items that should be addressed with the PUD and Site Plan applications for Outlot A. The Planning Commission recommendation included that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot A be modified to include the following: 1. Increase the amount of parking provided and provide any additional information regarding the projected parking need based on the specifics of the proposed project; 2. Create additional green areas; 3. Activate the usable open spaces on the site; 4. Identify locations and sizes of group usable open space for the residents and provide access to these areas for all residents; 5. Eliminate the angled parking spaces proposed at intersection with Prairie Center Drive near the 2 story entrance; 6. Provide pedestrian connections to Columbine Road/Purgatory Creek Park area and throughout the entire project area for a continuous pedestrian path. 7. Additional information should be provided regarding delivery and move in/move out areas. Consideration should be provided to ensure that these areas do not contribute to conflicts with circulation and access to parking areas. 8. Address provisions for EV charging spaces. Outlot B Concept Plan At its April 22, 2019 meeting, the Planning Commission reviewed the proposed concept plan that includes approximately 20,000 square feet of single level retail space and a 110-room hotel. The 2008 approved plan did include commercial development (restaurant and retail uses) as a ground level use with residential units above. The 2008 plan also included plaza type areas to provide gathering spaces for residents while creating sense of place within the project area. Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. Staff has compiled the comments prepared by staff in the April 18 staff report and has included the comments provided by the Planning Commission at its April 22 meeting as items that should be addressed with the PUD and Site Plan applications for Outlot B. The Planning Commission recommendation included that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot B be modified to include the following: 6 1. Include building types that provide for additional height to frame the site, particularly adjacent to Flying Cloud Drive and Prairie Center Drive; 2. Limit the number of drive-through uses to 2 and locate those on the northern portion of the project area. 3. Create additional green areas that provide connection to the plaza/gathering spaces on site. 4. Activate the usable open spaces on the site. 5. Eliminate the exit from drive-through that is currently shown onto main driveway to Prairie Center Drive. 6. Provide pedestrian connections throughout the entire project area for a continuous pedestrian path that minimize pedestrian/vehicular conflicts. 7. Site design should promote pedestrian connections and visual corridors to contribute toward creation of a sense of place within the project area and capitalize on the natural features and nearby park area. 8. Provide for a mix of uses such as medical office, retail, grocery, restaurant uses without drive through uses that promote a variety of architecture, commercial opportunities for nearby residents, and provide complimentary peak times allowing for flexibility of shared parking opportunities. 9. Traffic circulation and delivery areas should be designed in such a way that provides for direct and intuitive routes to facilitate movement and safety. The sidewalks that are shown have direct conflicts with the drive-through aisles creating safety issues. The plan should be revised to reduce pedestrian/vehicle conflicts. 10. Address provisions for EV charging spaces. Planning Commission Recommendation The Planning Commission reviewed the proposal at its April 22 and May 13 meetings. The Commission voted 6-0 to recommend approval of the project at the May 13, 2019 meeting. The Planning Commission recommendation included several conditions of approval that were to be addressed before the City Council meeting. Three out of the four conditions have been satisfied and are reflected in the plans stamp dated June 4, 2019. The remaining condition is related to the future 3/4 access at Prairie Center Drive. The Planning Commission recommended that the cost estimate be revised to include future modifications to the medians on both legs of the intersection and drainage/storm sewer improvements. An updated cost estimate has been submitted to the City, however, staff has some concerns with the cost estimate. In reviewing the original and revised estimates, it is unclear if the estimates reflect partial or total improvements. Additionally, the estimates appear to be low for the type of work needed on an arterial street. An accurate estimate is necessary in order to incorporate a realistic cost in a Special Assessment Agreement that will be included as part of the Development Agreement as a payment mechanism for these future improvements. Staff recommends that prior to the draft Development Agreement being distributed to the developer for review and signature, a project cost estimate for all combined improvements relating to the future 3/4 access including construction and engineering must be submitted to and approved by the Engineering Division. The Planning Commission noted that the plan should be revised to extend Outlot C to the eastern boundary of Lot 1, Block 1, Fountain Place. This extension will promote design and access alternative opportunities for the Fountain Place property upon any future redevelopment of the parcel. 7 The Development Agreement will address the provision of unrestricted access to Lot 1, Block 1, Fountain Place from Outlot C. The preliminary plat shall be revised to incorporate this change prior to the draft Development Agreement being distributed to the developer for review and signature. The Planning Commission recommendation also includes items to be addressed with land development applications for Outlots A and B listed above. The 120-Day review period expires on July 16, 2019. Attachments 1. Resolution—PUD Concept 2. Ordinance—PUD and Zoning Change 3. Resolution—Preliminary Plat 4. Staff Report—April 18, 2019 5. Staff Report—May 9, 2019 6. Guide Plan Map 7. Zoning Map—Current 8. Aerial photo 9. Approved Planning Commission Minutes 4.18.19 10. Approved Planning Commission Minutes 5.9.19 11. Fountain Place Letter 5.8.19 12. Revised Oppidan Concept Plan—Grocery 13. Revised Oppidan Concept Plan—Medical Office 8 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- A RESOLUTION FOR THE PLANNED UNIT DEVELOPMENT CONCEPT OF CASTLE RIDGE REDEVELOPMENT FOR SENIOR HOUSING PARTNERS WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD) Concept of certain areas located within the City; and WHEREAS, the Planning Commission did conduct a public hearing on April 22 and May 13, 2019, on Castle Ridge Redevelopment by Senior Housing Partners and considered their request for review of the PUD Concept plan and recommended approval of the request to the City Council; and WHEREAS,the City Council did consider the request on June 18, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie, Minnesota, as follows: 1. Castle Ridge, being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof("Property"). 2. That the City Council does grant PUD Concept approval for proposed Lot 1 as outlined in the plans stamp dated June 4, 2019. 3. That the City Council does provide the following comments to be addressed prior to land use development applications being reviewed for proposed Outlots A and B as identified in the plans stamp dated June 4, 2019. Outlot A: 1. Increase the amount of parking provided and provide any additional information regarding the projected parking need based on the specifics of the proposed project; 2. Create additional green areas; 3. Activate the usable open spaces on the site; 4. Identify locations and sizes of group usable open space for the residents and provide access to these areas for all residents; 5. Eliminate the angled parking spaces proposed at intersection with Prairie Center Drive near the 2 story entrance; 6. Provide pedestrian connections to Columbine Road/Purgatory Creek Park area and throughout the entire project area for a continuous pedestrian path. 7. Additional information should be provided regarding delivery and move in/move out areas. Consideration should be provided to ensure that these areas do not contribute to conflicts with circulation and access to parking areas. 8. Address provisions for EV charging spaces. Outlot B: 1. Include building types that provide for additional height to frame the site, particularly adjacent to Flying Cloud Drive and Prairie Center Drive; 2. Limit the number of drive-through uses to 2 and locate those on the northern portion of the project area. 3. Create additional green areas that provide connection to the plaza/gathering spaces on site. 4. Activate the usable open spaces on the site. 5. Eliminate the exit from drive-through that is currently shown onto main driveway to Prairie Center Drive. 6. Provide pedestrian connections throughout the entire project area for a continuous pedestrian path that minimize pedestrian/vehicular conflicts. 7. Site design should promote pedestrian connections and visual corridors to contribute toward creation of a sense of place within the project area and capitalize on the natural features and nearby park area. 8. Provide for a mix of uses such as medical office, retail, grocery, restaurant uses without drive through uses that promote a variety of architecture, commercial opportunities for nearby residents, and provide complimentary peak times allowing for flexibility of shared parking opportunities. 9. Traffic circulation and delivery areas should be designed in such a way that provides for direct and intuitive routes to facilitate movement and safety. The sidewalks that are shown have direct conflicts with the drive-through aisles creating safety issues. The plan should be revised to reduce pedestrian/vehicle conflicts. 10. Address provisions for EV charging spaces 4. That the PUD Concept meets the recommendations of the Planning Commission dated May 13, 2019. ADOPTED by the City Council of the City of Eden Prairie this 18th day of June, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk EXHIBIT A PUD Concept Legal Description: Real property in the City of Eden Prairie, County of Hennepin, State of Minnesota, described as follows: TRACT A: Parcel 1A: Lot 2, Block 1, Fountain Place, according to the recorded plat thereof, Hennepin County, Minnesota. Abstract and Registered Property Certificate of Title No. 1382455 Parcel 2A: Outlot A, Castle Ridge 2nd Addition, according to the recorded plat thereof, Hennepin County, Minnesota. Registered Property Certificate of Title No. 1382455 Parcel 3A: Non-exclusive easement for access purposes for the benefit of Outlot A, Castle Ridge 2nd Addition as defined in the Declaration of Access Easements dated May 6, 2008, recorded May 16, 2008 as Document No. 4497122 in the office of the Registrar of Titles. TRACT B: Parcel 1B: Lot 1, Block 2, Castle Ridge, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Hennepin County, Minnesota. Abstract Property Parcel 2B: Non-exclusive easements and rights contained in the Declaration of Easements dated July 9, 1981, recorded July 28, 1981, as Document No. 4659643. TRACT C: Parcel 1C (Castle Ridge Apartments, LLC) Lot 2, Block 2, CASTLE RIDGE, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Hennepin County, Minnesota. Units in A Wing: Unit Nos. 100, 101, 102, 103, 104, 105, 106, 107, 108, 200, 201, 202, 203, 204, 205, 206, 207, 208, 301, 302, 303, 304, 305, 306, 307, 308, 400, 401, 402, 403, 404, 405, 406, 407 and 408. Units in B Wing: Unit Nos. 121, 122, 123, 124, 125, 126, 127, 128, 129, 130, 221, 223, 224, 225, 226, 227, 228, 229, 230, 321, 322, 323, 324, 325, 326, 327, 328, 329, 330, 421, 422, 424, 425, 426, 427, 428, 429 and 430. Units in C Wing: Unit Nos. 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, 119, 209, 210, 211, 212, 213, 214, 215, 216, 217, 218, 219, 309, 310, 311, 313, 314, 315, 316, 317, 318, 319, 409, 410, 411, 412, 413, 414, 415, 416, 417, 418 and 419. Units in D Wing: Unit Nos. 150, 151, 152, 153, 154, 155, 156, 157, 158, 250, 251, 252, 253, 254, 255, 256, 257, 258, 350, 351, 352, 353, 354, 355, 356, 357, 358, 450, 451, 452, 453, 454, 455, 456, 457 and 458. Units in E Wing: Unit Nos. 159, 160, 161, 162, 163, 164, 165, 166, 167, 168, 169, 259, 260, 261, 262, 263, 264, 265, 266, 267, 268, 269, 359, 360, 361, 362, 363, 364, 365, 366, 367, 368, 369, 459, 460, 461, 462, 463, 464, 465, 466, 467, 468 and 469. Units in F Wing: Unit Nos. 171, 172, 173, 174, 175, 176, 177, 178, 179, 180, 271, 272, 273, 274, 275, 276, 277, 278, 279, 280, 371, 372, 373, 374, 375, 376, 377, 378, 379, 380, 471, 472, 473, 474, 475, 476, 477, 478, 479 and 480. Garage Unit Nos. 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27 and 28. All in Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 2C (Trustees of the Judith W. Marr Trust u/a/d July 26, 2005) Unit No. 312 (C Wing) and Garage Unit 13, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 3C: (Bruce D. Parkin) Unit No. 300, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 4C: (Cheryl L. Stinski) Unit No. 222 and Garage Unit No. 8, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 5C: (Margery A. Fehling and Cheryl Stinski) Unit No. 423, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 6C: (K.S.C.S Properties, Inc., a Minnesota corporation) Unit No. 500, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 7C: Non-exclusive easements as contained in Declaration (of Easements) dated July 9, 1981, recorded july 28, 1981 as Document No. 4659643. Abstract Property TOGETHER WITH: That part of the Castlemoor Drive as dedicated on CASTLE RIDGE, according to the recorded plat thereof, Hennepin County, Minnesota lying easterly of a line drawn perpendicular from a point on the north line of said Castlemoor Drive, distant 62.48 feet easterly of the southwest corner of Lot 1, Block 2, said CASTLE RIDGE, as measured along the south line of said Lot 1. (road to be vacated) CASTLE RIDGE REDEVELOPMENT CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2019-PUD- -2019 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,REMOVING CERTAIN LAND FROM ONE ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT,AND, ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. That the land which is the subject of this Ordinance (hereinafter, the "land") is legally described in Exhibit A attached hereto and made a part hereof. Section 2. That action was duly initiated proposing that the land be removed from the C-Corn Zoning District and be placed in the RM-2.5 Zoning District and RM-2.5 Zoning District and be placed in the C-Com Zoning District as noted in Exhibit A_-2019-PUD-_-2019 (hereinafter "PUD-_-2019- "). Section 3. The land shall be subject to the terms and conditions of that certain Development Agreement dated as of entered into between Senior Housing Partners, and the City of Eden Prairie, (hereinafter"Development Agreement"). The Development Agreement contains the terms and conditions of PUD-_-2019- , and are hereby made a part hereof. Section 4. The City Council hereby makes the following findings: A. PUD-_-2019- is not in conflict with the goals of the Comprehensive Guide Plan of the City. B. PUD-_-2019- is designed in such a manner to form a desirable and unified environment within its own boundaries. C. The exceptions to the standard requirements of Chapters 11 and 12 of the City Code that are contained in PUD-_-2019- are justified by the design of the development described therein. D. PUD-_-2019- is of sufficient size, composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. Section 5. The proposal is hereby adopted and the land shall be, and hereby is removed from the C-Com and RM-2.5 Zoning District and placed in the RM-2.5 and C-Com Zoning Districts respectively as noted in Exhibit A and shall be included hereafter in the Planned Unit Development PUD-_-2019- and the legal descriptions of land in each district referred to in City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly. Section 6. City Code Chapter 1 entitled"General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled"Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 7. This Ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 18th day of June, 2019, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the _day of , 2019. ATTEST: Kathleen Porta, City Clerk Ronald A. Case, Mayor PUBLISHED in the Eden Prairie News on , 2019. EXHIBIT A LEGAL DESCRIPTION Property included in PUD: Real property in the City of Eden Prairie, County of Hennepin, State of Minnesota, described as follows: TRACT A: Parcel 1A: Lot 2, Block 1, Fountain Place, according to the recorded plat thereof, Hennepin County, Minnesota. Abstract and Registered Property Certificate of Title No. 1382455 Parcel 2A: Outlot A, Castle Ridge 2nd Addition, according to the recorded plat thereof, Hennepin County, Minnesota. Registered Property Certificate of Title No. 1382455 Parcel 3A: Non-exclusive easement for access purposes for the benefit of Outlot A, Castle Ridge 2nd Addition as defined in the Declaration of Access Easements dated May 6, 2008, recorded May 16, 2008 as Document No. 4497122 in the office of the Registrar of Titles. TRACT B: Parcel 1B: Lot 1, Block 2, Castle Ridge, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Hennepin County, Minnesota. Abstract Property Parcel 2B: Non-exclusive easements and rights contained in the Declaration of Easements dated July 9, 1981, recorded July 28, 1981, as Document No. 4659643. TRACT C: Parcel 1C (Castle Ridge Apartments, LLC) Lot 2, Block 2, CASTLE RIDGE, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Hennepin County, Minnesota. Units in A Wing: Unit Nos. 100, 101, 102, 103, 104, 105, 106, 107, 108, 200, 201, 202, 203, 204, 205, 206, 207, 208, 301, 302, 303, 304, 305, 306, 307, 308, 400, 401, 402, 403, 404, 405, 406, 407 and 408. Units in B Wing: Unit Nos. 121, 122, 123, 124, 125, 126, 127, 128, 129, 130, 221, 223, 224, 225, 226, 227, 228, 229, 230, 321, 322, 323, 324, 325, 326, 327, 328, 329, 330, 421, 422, 424, 425, 426, 427, 428, 429 and 430. Units in C Wing: Unit Nos. 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, 119, 209, 210, 211, 212, 213, 214, 215, 216, 217, 218, 219, 309, 310, 311, 313, 314, 315, 316, 317, 318, 319, 409, 410, 411, 412, 413, 414, 415, 416, 417, 418 and 419. Units in D Wing: Unit Nos. 150, 151, 152, 153, 154, 155, 156, 157, 158, 250, 251, 252, 253, 254, 255, 256, 257, 258, 350, 351, 352, 353, 354, 355, 356, 357, 358, 450, 451, 452, 453, 454, 455, 456, 457 and 458. Units in E Wing: Unit Nos. 159, 160, 161, 162, 163, 164, 165, 166, 167, 168, 169, 259, 260, 261, 262, 263, 264, 265, 266, 267, 268, 269, 359, 360, 361, 362, 363, 364, 365, 366, 367, 368, 369, 459, 460, 461, 462, 463, 464, 465, 466, 467, 468 and 469. Units in F Wing: Unit Nos. 171, 172, 173, 174, 175, 176, 177, 178, 179, 180, 271, 272, 273, 274, 275, 276, 277, 278, 279, 280, 371, 372, 373, 374, 375, 376, 377, 378, 379, 380, 471, 472, 473, 474, 475, 476, 477, 478, 479 and 480. Garage Unit Nos. 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27 and 28. All in Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 2C (Trustees of the Judith W. Man Trust u/a/d July 26, 2005) Unit No. 312 (C Wing) and Garage Unit 13, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 3C: (Bruce D. Parkin) Unit No. 300, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 4C: (Cheryl L. Stinski) Unit No. 222 and Garage Unit No. 8, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 5C: (Margery A. Fehling and Cheryl Stinski) Unit No. 423, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 6C: (K.S.C.S Properties, Inc., a Minnesota corporation) Unit No. 500, Condominium No. 274, Castle Ridge Retirement Community, a condominium, Hennepin County, Minnesota. Parcel 7C: Non-exclusive easements as contained in Declaration(of Easements) dated July 9, 1981, recorded july 28, 1981 as Document No. 4659643. Abstract Property TOGETHER WITH: That part of the Castlemoor Drive as dedicated on CASTLE RIDGE, according to the recorded plat thereof, Hennepin County, Minnesota lying easterly of a line drawn perpendicular from a point on the north line of said Castlemoor Drive, distant 62.48 feet easterly of the southwest corner of Lot 1, Block 2, said CASTLE RIDGE, as measured along the south line of said Lot 1. (road to be vacated) Property to be removed from C-Com and rezoned to RM-2.5: That part of Lot 2, Block 2, CASTLE RIDGE and Outlot A, CASTLE RIDGE 2ND ADDITION, according to the recorded plats thereof, all in Hennepin County, Minnesota, described as follows; Beginning at a the most northerly corner of said Lot 2; thence South 65 degrees 25 minutes 29 seconds West assume bearing along the northerly line of said Lot 2, a distance of 13.22 feet to the most easterly corner of said Outlot A; thence North 16 degrees 32 minutes 23 seconds West along the northeasterly line of said Outlot A, a distance of 51.42 feet; thence South 76 degrees 05 minutes 43 seconds West continuing along said northeasterly line, a distance of 160.11 feet; thence South 47 degrees 32 minutes 37 seconds West continuing along said northeasterly line, a distance of 70.52 feet; thence South 45 degrees 32 minutes 26 seconds East, a distance of 2.34 feet; thence Southeasterly, along a tangential curve, concave to the Northeast, having a central angle of 21 degrees 30 minutes 27 seconds, a radius of 158.33 feet for an arc distance of 59.43 feet; thence South 67 degrees 02 minutes 53 seconds East tangent to said curve, a distance of 91.65 feet; thence Southeasterly, along a non-tangential curve, concave to the Southwest, having a central angle of 39 degrees 09 minutes 31 seconds, a radius of 153.81 feet for an arc distance of 105.12 feet; the chord of said curve bears South 46 degrees 21 minutes 18 seconds East; thence Southeasterly along a non-tangential curve, concave to the Northeast, having a central angle of 10 degrees 33 minutes 34 seconds, a radius of 458.33 feet for an arc distance of 84.47 feet; the chord of said curve bears South 36 degrees 51 minutes 42 seconds East; thence Southerly along a non-tangential curve, concave to the East, having a central angle of 49 degrees 57 minutes 23 seconds, a radius of 323.12 feet for an arc distance of 281.73 feet; the chord of said curve bears South 19 degrees 29 minutes 12 seconds West; thence North 85 degrees 04 minutes 41 seconds East not tangent to said curve, a distance of 40.86 feet; thence Northerly along a non-tangential curve, concave to the East, having a central angle of 03 degrees 41 minutes 41 seconds, a radius of 375.00 feet for an arc distance of 24.18 feet; the chord of said curve bears North 02 degrees 47 minutes 06 seconds West to a point of compound curve; thence Northeasterly having a central angle of 48 degrees 24 minutes 10 seconds and a radius of 280.00 feet for an arc distance of 236.54 feet; thence North 47 degrees 27 minutes 54 seconds East tangent to said curve, a distance of 90.30 feet to the northeasterly line of said Lot 2; thence Northwesterly along said northeasterly line on a non-tangential curve, concave to the Northeast, having a central angle of 12 degrees 52 minutes 18 seconds, a radius of 1,101.71 feet for an arc distance of 247.50 feet to the point of beginning, the chord of said curve bears North 32 degrees 18 minutes 41 seconds West. Property to be removed from RM-2.5 and rezoned to C-Com: That part of Lot 1 and Lot 2, all in Block 2, CASTLE RIDGE, according to the recorded plat thereof, all in Hennepin County, Minnesota, described as follows; Beginning at the southwest corner of said Lot 1; thence North 88 degrees 28 minutes 09 seconds East assumed bearing along the south line of said Lot 1, a distance of 62.48 feet; thence North 01 degree 31 minutes 51 seconds West, a distance of 20.50 feet; thence Northwesterly, along a tangential curve, concave to the Southwest, having a central angle of 112 degrees 54 minutes 10 seconds, a radius of 65.67 feet for an arc distance of 129.40 feet; thence South 24 degrees 26 minutes 00 seconds East not tangent to said curve, a distance of 65.67 feet; thence on a bearing of South, a distance of 20.51 feet to the south line of said Lot 2; thence North 88 degrees 28 minutes 09 seconds East along said south line of Lot 2, a distance of 3.74 feet to the point of beginning. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- RESOLUTION APPROVING THE PRELIMINARY PLAT OF CASTLE RIDGE REDEVELOPMENT FOR SENIOR HOUSING PARTNERS BE IT RESOLVED, by the Eden Prairie City Council as follows: That the preliminary plat of Castle Ridge for Senior Housing Partners stamp dated June 4, 2019, and consisting of 19.75 acres into one lot and three outlots, a copy of which is on file at the City Hall, is found to be in conformance with the provisions of the Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved subject to approval of the 2nd reading of the Ordinance for the Planned Development District Review with waivers and a Zoning District change and approval of the Development Agreement. ADOPTED by the Eden Prairie City Council on the 18th day of June, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk STAFF REPORT TO: Planning Commission FROM: Julie Klima, City Planner DATE: April 18, 2019 SUBJECT: Castle Ridge Redevelopment LOCATION: Northwest corner of Prairie Center Drive and Flying Cloud Drive APPLICANT: Presbyterian Homes OWNERS: Presbyterian Homes 120 DAY REVIEW: June 14, 2019 REQUEST: 1. Planned Unit Development Concept Review on 19.75 acres 2. Planned Unit Development District Review with waivers on 19.75 acres 3. Zoning District Review on 19.75 acres and Zoning District Change from Community Commercial to RM-2.5 on 1.4acres 4. Site Plan Review on 6.94 acres 5. Preliminary Plat of 4 lots into 1 lot and 2 outlots on 19.75 acres BACKGROUND The applicant is proposing to redevelop the 19.75 acres of property at the northwest corner of Flying Cloud Drive and Prairie Center Drive. The existing use of the property includes the Castle Ridge Care Center which includes 82 care center units, Broadmoor Apartments which includes 240 units for general occupancy,and vacant property. The Broadmoor Apar intents include and include studio, 1 BR and 2 BR units. The property is very near to commercial uses and park and open space. 2008 APPROVED PLAN The site received City approvals for a master planned redevelopment project in 2008 that included senior housing,all age housing and commercial uses. The master plan included vertically integrated commercial uses on the ground floor with residential uses above on the eastern portion of the site. The 2008 plan included 372 units of senior housing,332 units of all-age housing,and 36,000 square feet of commercial retail. The overall master plan was not constructed. Due to a variety of factors, the only portion of the project that was constructed is the CVS store located at 8251 Columbine Road. CURRENT PROPOSAL With this application,the property owners are requesting approval of an updated master plan. With this review process, Presbyterian Homes is coordinating with 2 development partners for the Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 2 proposed outlot areas. Due to these partnerships, the outlots are not on the same timeline for construction as the Presbyterian Homes site. Therefore,the applicant requests full approvals for the Presbyterian Homes portion of the site(Lot 1) and PUD concept review of Outlots A and B. Final development plans for the outlots would be reviewed through a separate process closer to the time of anticipated construction. As part of the PUD concept review for the outlots,the potential developers are seeking feedback from the Commission on the proposed concept plans. Later in this memo,staff provides a review of the proposed concept developments and staff recommendations. OVERALL PROJECT AREA Although the project includes three developers and three different product types,the applicants are partnering to design a master project that contains cohesive development components. With the current review process, only the Presbyterian Homes component of the project is seeking full approvals. The multi-family and commercial elements are seeking PUD Concept Review only at this time and would come forward with requests for approval of final development proposals at a future date. Following is a description of each component: • Presbyterian Homes is proposing the construction of a senior housing facility. The 5 story building includes underground parking and 274 units of senior housing units providing a range of care including independent living, assisted living, memory care and care center units. The density calculated for this lot only is 40 units per acre. • Timberland is proposing approximately 250 units of multi-family housing. These housing units are proposed to be general occupancy rental units(not age restricted). The concept plan includes two buildings with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls. Unit types range from studio units, 1 BR, 1 BR+Den,2 BR,2 BR+,and 2 BR+Den. The density calculated for this lot only is approximately 51 units per acre based on this concept plan. The residential density for the overall residential project area when including both the Timberland and Presbyterian Homes sites is approximately 44.8 units per acre. • Oppidan is proposing retail/commercial development at the corner of Flying Cloud Drive and Prairie Center Drive. The concept plan for this portion of the project includes a hotel with approximately 110 rooms and 20,000 square feet of retail space. This area of the project includes surface parking only. ZONING The property is bordered by commercial development to the north and south;Columbine Road to the west and Prairie Center Drive to the east. Beyond Columbine Road is the Purgatory Creek Park area and properties east of Prairie Center Drive are developed as commercial properties. 2 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 3 The site is currently zoned a combination of RM-2.5 and Community Commercial consistent with the approved 2008 development plan. As a result of the current development plan,the applicant is requesting a slight modification (1.4 acres) in the zoning boundaries on site to align the zoning districts to the 2019 master plan. Page 17 of the PUD and Site Plan Review identifies the areas proposed for rezoning to align with the current proposal. PRESBYTERIAN HOMES SITE The existing condition of the site provides for 322 units over the total 19 acre site, providing a density of 16.5 units per acre. The Broadmoor property currently includes 240 units consisting of studios; 1-bedrooms;and 2-bedroom units. The Broadmoor Apartments are not specifically limited to senior residents. Castle Ridge Care Center provides 82 units. Also, the current site includes detached garages and surface parking stalls for the residents. With the redevelopment proposal, the applicant is requesting PUD approval for the entire site and site plan approval for the construction of a 5-story building for senior housing on proposed Lot 1. The proposed density for the Presbyterian Homes site is 40 units per acre. The total unit count proposed is 274. The proposed building includes 148 independent living units; 40 assisted living units; 18 memory care units; and 68 care center units (4 of these units are double occupancy for a total of 72 care center beds). The redevelopment proposal intensifies the senior housing component of the project onto a smaller area leaving the two outlot areas for further redevelopment that will be discussed later in this memo. Proposed Unit Type Proposed Unit Count Independent Living 148 Assisted Living 40 Memory Care 18 Care Center 68 Total 274 SITE PLAN AND PRELIMINARY PLAT The redeveloped Presbyterian Homes senior housing facility is proposed to be located along Columbine Road and Castlemoor Drive. The site layout would provide multiple access points from the public streets and an interior private drive serving the overall project area. Parking, landscaped areas, and recreational areas are proposed adjacent to the building. The site is proposed to have sidewalks and walking paths with a connection to the public trail that connects to Purgatory Creek Park. The site plan proposes pedestrian connections that would link this portion of the project area to the commercial and multi-family outlots creating opportunity for through pedestrian movements from the trails along Flying Cloud Drive and Prairie Center Drive to and through the overall site and the individual site areas. 3 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 4 Proposed site amenities include enhanced materials for pedestrian connections throughout the total PUD project area. These pedestrian connections shall provide an alternative material, color and pattern in order to differentiate these areas as pedestrian connections and create an inviting environment promoting pedestrian circulation. The development will also provide consistent use of other site amenities such as street lighting fixtures, bollard lighting at the pedestrian level, street furniture including but not limited to,benches,bike racks,and trash receptacles. The Development Agreement for the PUD and approvals for the Presbyterian Homes site would include language requiring that consistency in such site amenities be provided in all phases of the project. The applicant shall provide examples of the proposed materials,colors,and styles of the amenities prior to 1st reading by the City Council. The Presbyterian Homes site includes internal pedestrian connections adjacent to the senior housing facility;to Columbine Road;Castlemoor Drive and to the proposed outlots. The development plans for the outlots should build upon these pedestrian connections to provide pedestrian circulation opportunities throughout the overall PUD and to the pedestrian areas on the perimeter of the overall PUD. City staff has discussed with the applicant the future of Castlemoor Drive as it relates to this project on several occasions. The most recent revised plans do not address the termination of Castlemoor Drive. The City has provided multiple options to the Developer to resolve this issue, including recommendations in Development Review Committee(DRC)memo's dated 10/22/2018,2/6/2019 and 3/5/2019. These recommendations have included the following options: vacating all of the Castlemoor Drive right of way with the developer taking on the maintenance responsibilities of Castlemoor Drive; vacating the eastern portion of Castlemoor Drive as shown on the plans and adding a roundabout; and leaving the public right of way and Castlemoor Drive as is and revise the site plan accordingly. The city's preference is for the developer to request a complete vacation of the public right-of-way for Castlemoor Drive and provide cross access to the properties south of Castlemoor Drive. The vacated right-of-way can be platted as an outlot owned and maintained by the developer. If the right-of-way vacation does not occur, the plan must be revised to include a roundabout at the easterly end of the public right of way as currently shown on the plan. The site plan and all associated plan sheets including the preliminary plat must be revised accordingly and submitted to the Engineering Division prior to being considered for action by the Planning Commission. Accommodations for access between the existing Fountain Place retail area and Prairie Center Drive must be maintained (either by using the existing Castlemoor Drive or an approved alternative corridor) at all times. The applicant is proposing to install a sidewalk along the north side of Castlemoor Drive. Two alternatives regarding the proposed sidewalk located on the north side of Castlemoor Drive are available - a sidewalk easement will be required to cover the sidewalk located within the private property or additional right of way dedicated with the plat. The proposed sidewalk located on the 4 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 5 north side and the existing sidewalk on the south side of Castlemoor Drive will be privately owned and maintained if the right-of-way is vacated.A sidewalk should be extended on the east/west access drive from Columbine Road to the north/south access. The sidewalk on the north side of Castlemoor Drive as shown weaves in and out of the public right of way. The plat should be revised such that the sidewalk is completely within public right of way or a sidewalk easement must be provided over the portions of sidewalk that are located within private property. There is an existing wetland on the property north and west of the Broadmoor Apai liiients.In 2018,a new wetland delineation was performed, which resulted in new wetland and wetland buffer boundaries. The location of the conservation easements over the wetland and wetland buffers must be coordinated with the watershed district requirements for conservation easements. This will require revision of the current conservation easement to match the new requirements. Information on the wetland buffer requirements due to the MnRAM analysis must be provided for review. Drainage and utility easements and conservation easements to cover the wetland and buffer boundaries that were revised due to the wetland delineation conducted in 2018 must be included on the preliminary plat. A preliminary cost estimate was provided to the City by the consulting engineer for the future 3/4 access at Prairie Center Drive. Review of the estimate is ongoing. The Developer shall be responsible for all costs associated with these improvements. The development agreement will include the requirement to provide security to cover the future costs. The City Engineer reserves the right to require a conversion to a 3/4 access consistent with recommendations in the traffic studies as initially identified in the 2007 Traffic Study and again noted in the 2018 study. The requirement for the construction of these improvements will be triggered based on monitoring of traffic complaints/accidents at the Prairie Center Drive/Commonwealth Drive intersection. DEMOLITION AND CONSTRUCTION PHASING The Presbyterian Homes portion of the project is proposed to be constructed as Phase I of the overall project. The initial demolition will include the removal of the Broadmoor Apartments. At that same time, the outlot proposed for multi-family development would be graded and prepped for construction. The removal of Broadmoor Apartments would allow for the construction of the new senior facility. Once the senior facility is constructed,residents will be relocated from the existing care center into the newly constructed care center units. Following the relocation of the care center residents, the existing Castle Ridge Care Center would be demolished and the outlot proposed for commercial development would be graded and prepped for construction. PARKING The proposed site plan for Lot includes a total of 320 parking stalls. Of these, 146 are enclosed, 150 are surface parking and 23 are proof-of-parking. Based on the number of units provided,the parking requirement by City Code is 548 parking stalls(274 units *2 stalls/unit). City Code does allow for 5 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 6 the use of proof-of-parking stalls,but the areas where proof-of-parking stalls are provided on the site plan shall not include landscaping required to meet City Code. These areas shall only provide landscaping that exceeds City Code requirements in order to maintain the appropriate landscaping requirements upon construction of the proof of parking areas. Since this plan falls short of meeting the landscaping requirements, and the proof of parking areas include proposed landscaping, staff recommends that the plans be revised to remove the proof of parking. After this revision,the plan provides 296 of the required 548 stalls, or 1.08 parking stalls/unit rather than the 2 stalls/unit required by City Code. Presbyterian Homes states in the narrative that this parking is sufficient based on the expected resident and employee needs. Presbyterian Homes expects to have approximately 60 employees on the peak shift. Of the 274 residential units provided, 148 of those units are independent living units. The remaining units will are expected to be utilized by residents that have minimal access to vehicles. The plans shall be revised to confirm that the City Code requirement that 5%of the parking area be provided as parking islands. The plans shall also be revised to confirm that all minimum dimensions of the parking islands are 5 feet and islands are a minimum of 160 square feet in size. While parking requirements and needs will be analyzed individually for the 3 components of the overall PUD,the PUD for the overall site shall include cross access and shared parking requirements for all 3 phases. TREE REPLACEMENT Tree replacement will be calculated individually for the proposed Lot 1 and the outlot areas at the time of full site plan review. The proposed redevelopment of the Presbyterian Homes site plans for nearly 100%tree removal of the existing significant and heritage trees on the site. Based on the City Code requirements for tree replacement, this removal would require the replacement of 956 caliper inches on site. City Code allows for tree replacement requirements to be met either through the replacement of trees on site or by a payment in-lieu option. The applicant is proposing to pay$125,000 payment in-lieu which exceeds the tree replacement requirement. If the applicant proposes to meet tree replacement through payment in-lieu, the total payment would be $119,500 (956*$125/caliper inch). Parks and Natural Resources staff has reviewed the proposed tree removal plan and has some recommendations that would allow for the preservation of some existing significant and/or heritage trees. Specifically, the grading plan should be reviewed to determine if the following trees can be saved through adjustments or the addition of small retaining walls: Tree# 5074, 5075, 5076, 5081, 5083, and 5085. Staff recommends the plan be revised to include the preservation of trees as recommended by Parks and Natural Resources staff Once made, these revisions will impact the total amount of payment in-lieu that would be payable in order to meet the tree replacement requirement. The total payment can be updated based on the revised tree 6 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 7 removal/replacement plan. LANDSCAPE PLAN Landscaping requirements are a distinct requirement from tree replacement. While tree replacement addresses the amount of trees required to be replaced due to removal of existing trees, the landscaping requirements address the landscaping required to balance the size, scale, and massing of proposed building(s). Based on the total floor area proposed for the senior housing facility, the landscaping requirement for Lot 1 is 1,388 caliper inches. The proposed landscaping plan provides for 691.76 caliper inches. The applicant is requesting that the difference of 696.24 caliper inches be approved through a waiver. Of the approximate 692 caliper inches being proposed, 156.5 of those caliper inches are provided as overstory trees; 153.26 caliper inches as coniferous trees; 102 caliper inches as ornamental trees; and 280 caliper inches as shrubs. The landscaping plan dated 3/22/19 indicates a total of 684.5 caliper inches is being provided. Upon staff review and calculation of the proposed landscaping plan, the plan actually provides for 691.76 caliper inches. The plan should be revised to reflect these quantities. City Code allows up to 25% of the landscaping requirement to be met through shrubs, perennials, grasses and planting areas. In this case, 25% of the requirement equals 347 caliper inches. The applicant is proposing to only utilize the shrubs on site toward that 25%. Shrubs provide for 280 caliper inches in this plan. Therefore, an additional 94 caliper inches could be met through planting areas that include perennials, grasses or planting containers. The plan includes landscaped areas that provide for perennials and grasses. The applicant should provide additional information regarding the total square footage of landscaped areas (minus the areas where shrubs are provided) in order to determine an accurate accounting of the actual landscaping being provided on site and the associated requested waiver amount. LIGHTING The proposed site lighting plan complies with City requirements of 0.5 footcandle at the property line. Lighting will be further confirmed at the time of building permit issuance. SIGNS All sign permits will require review and approval through a separate sign permit process. All signs shall comply with City Code requirements. AFFORDABILITY The City has been working with developers to provide inclusionary housing in recent development projects. As the City continues to review development proposals and integrate affordable housing opportunities into those projects,staff has worked with Presbyterian Homes to provide for affordable 7 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 8 units within the senior housing facility. The applicant proposes to provide 5%of the units(14 units) at 30% AMI in perpetuity without City subsidy. The applicant has proposed the provision of 19 additional affordable units (for a total of 33 units) at or below 30% AMI if the City waives park dedication fees for the senior housing facility. Park dedication fees were not paid at the initial development of Broadmoor Apartments and Castle Ridge Care Center. With redevelopment of the properties,park dedication would be payable for each of the components of the overall project. Staff does not recommend waiving of park dedication fees,with the exception of the 14 units that would be designated as affordable at or below 30%AMI. ARCHITECTURAL STANDARDS The applicant provided building elevations for the Presbyterian Homes Senior Housing facility. The specific building plans for the multi-family and commercial portions of the development will be reviewed at the time that final development plans are submitted and reviewed through the public hearing process. It is expected that the buildings in future phases will include architecture and/or building materials that will complement and coordinate with the Presbyterian Homes building in order to provide for a unified and interconnected overall project area. The Presbyterian Homes project includes a number of recesses and projections, color variations, roofline variations and material changes.All of these additional architectural details add to the character,quality and appeal of the building while meeting and exceeding the architectural requirements of City Code. City Code requires that each building facade include a minimum of 75% of the areas of Class I materials as defined in City Code. The building materials exceed this requirement by providing 100% Class I materials. SUSTAINABLE FEATURES The applicant has provided an extensive list of sustainability features that will be included within the development. These features include energy modeling, recycling of demolition materials, 8 EV charging stations for vehicles,bike racks,drought tolerant and pollinator landscaping materials,low flow plumbing fixtures,LED lighting,Energy Star appliances and other items as listed in the project narrative. The developer has indicted that a final determination of whether to pursue any green certifications has not yet been made due to the costs associated with applying for the types of certification(s). PLANNED UNIT DEVELOPMENT WAIVERS The purpose of a Planned Unit Development(PUD) as stated in the City Code is to provide for a more creative and efficient approach to the use of land within the City; to allow variety in the types of environment available to people and distribution of overall density of population and intensity of land use where desirable and feasible; and provide for greater creativity and flexibility in environmental design. 8 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 9 As a part of the PUD process, the applicant is seeking waivers to City Code requirements for proposed Lot 1 as outlined below. 1. Density from 17.4 units per acre to 40 units per acre The RM2.5 zoning district allows 17.4 dwelling units per acre. This project proposes a total of 274 units on 6.84 acres for a total of 40 units per acre. 2. Gross Site Area from 2,500 square feet per unit to 1087 square feet per unit City Code requires the total area of proposed Lot 1 to be 2,500 square feet per unit or 685,000 square feet. The site is 6.84 acres or 297,950 square feet. 3. Building height from 45 feet to 68 feet at its highest point. The Presbyterian Homes building is 5 stories. The building has rooflines ranging from approximately 57 feet to 68 feet. This variety in rooflines meets City Code requirements for building architecture and creates additional interest and structural character. 4. Parking Setback along Castlemoor Drive from 35 feet to 15.4 feet. Castlemoor Drive is a public street therefore parking must comply with the front yard setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor Drive is vacated, as recommended. In that case, this will become a side yard which requires a parking setback of 10 feet. The proposed setback of 15.4 feet would then comply with the requirement. 5. Building Setback along Castlemoor Drive from 35 feet to 29.8 feet As a public right-of-way, Castlemoor Drive is a front yard requiring a setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor is vacated as recommended. In that case, this would become a side lot line requiring a 25 foot setback. The proposed setback of 29.8 feet would comply with this requirement. 6. Group Usable Open Space from 600 square feet per unit to 172.7 square feet per unit The proposed project includes indoor and outdoor spaces suitable for people to recreate and socialize. The indoor spaces include areas such as community rooms, a fitness center, a library, a sitting room, a sunroom, and craft rooms. The outdoor spaces include terraces (including rooftop terraces) that include amenities as noted in the narrative. The project provides a variety of opportunities for residents of varying abilities and mobility levels to recreate and socialize. 7. Parking from 548 parking stalls 296 parking stalls There are 146 underground parking spaces and 150 surface parking spaces proposed on the site plan. City Code requires 2 parking spaces per unit. The proposal provides for 1.08 parking stalls per unit. If the care center and memory care units are deducted from 9 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 10 that calculation since those residents are not driving, the parking ratio is then 1.57 stalls per unit. Other senior facilities with similar services have received waivers to the parking requirements due to the unique nature of these facilities and impact on residents vehicular needs. This waiver does not include the proof-of-parking stalls shown on the plans, as staff is recommending removal of the proof-of-parking since the locations and installation of landscaping in these areas is not consistent with City Code requirements. 8. Covered Parking from 274 parking stalls to 146 parking stalls. City Code requires 2 parking stalls per unit with at least one of the stalls (50%of the stalls) being covered. The proposed underground parking garage includes 146 parking stalls. Of the 296 parking stalls provided, 146 are proposed to be covered which equates to 49.3%of the provided stalls. 9. Landscaping from 1388 caliper inches to 691.76 caliper inches The plan currently provides for 691.76 caliper inches. However, there are additional areas, such as landscape beds and planting containers that have not been included in the overall calculation. The landscaping plan provides a robust variety of plant materials that provide color and interest. The amount of landscaping provided on site is appropriate and sustainable over the long term. The additional information as requested in this memo shall be provided in order to accurately calculate the requested waiver. 10. Off-site parking The plan proposes parking along the east side of the center drive that connects Prairie Center Drive to Castlemoor Drive. These parking stalls are located on proposed Outlot B and are not counted in the 150 parking stalls being provided toward the Lot 1 parking. These stalls are proposed to be constructed as a part of Phase I construction but will ultimately serve the development that will be constructed on Outlot B. The shared access agreement for the PUD will address this parking. 11. Park Dedication Payment The developer has requested that park dedication fees be waived for the Presbyterian Homes units. Staff does not support this waiver request with the exception of the 14 units to be provided at or below 30%AMI. PUD CONCEPT REVIEW—MULTIFAMILY AREA (OUTLOT A) The proposed concept plan include approximately 250 dwelling units for a density of approximately 51 units per acre. These housing units are proposed to be general occupancy rental units (not age restricted). The concept plan includes two building of multi-family units with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls. Unit types range from studio units, 1 BR, 1 BR+Den, 10 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 11 2 BR, 2 BR+, and 2 BR+Den. The proposed plan provides for structured parking under the building and some surface parking stalls. The plan currently provides 329 parking stalls. City Code requires 2 parking stalls per unit. Based on the concept plan unit count, this would require 500 parking stalls. With the 329 stalls proposed,the project would provide 1.3 stalls per unit. The City has approved parking waivers for multi-family senior housing projects based on the unique needs of the senior demographic. However, this site is proposed for general occupancy and is not immediately adjacent to transit opportunities. Staff has concerns about whether or not the proposed parking would be sufficient to meet the needs of future tenants. Staff recommends that the developer continue to explore parking options for this site to address the parking needs and City requirements. At the time of formal application,the developer should provide additional details regarding access to parking by residents and visitors. The development proposes on site amenities including the activity deck shown on the plans. These amenities are primarily located adjacent to the north building,however,would be shared by tenants of both the north and south buildings. City Code requires group usable open space to be provided in multi-family projects to provide recreational opportunities on-site. These spaces can include indoor and outdoor spaces and passive and active recreational areas. At the time of formal application,the developer should provide a listing and graphical representation of all areas proposed to meet this requirement. The concept plan includes pedestrian connections around the majority of the perimeter of the building.Pedestrian connections should be provided out to Columbine Road and along the southwest corner of the site. The two multi-family buildings are connected by a 2-story common area. The angled parking along the primary access point to Prairie Center Drive should be eliminated as it would cause traffic conflicts. This area also appears to be proposed as a drop off area. Additional information would be needed to evaluate the functionality of this feature. A small turn-around area located at the end of the parking lot for the apartment building does not appear to be functional. However,no dimensions are provided. Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. As discussed in other portions of this memo,site amenities should be coordinated throughout the overall PUD project areas to create a connected and cohesive development. 11 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 12 PUD CONCEPT REVIEW—COMMERCIAL AREA (OUTLOT B) The proposed concept plan includes approximately 20,000 square feet of single level retail space and a 110-room hotel. The 2008 approved plan did include commercial development (restaurant and retail uses) as a ground level use with residential units above. The 2008 plan also included plaza type areas to provide gathering spaces for residents while creating sense of place within the project area. Oppidan has provided a narrative overview of the proposed concept plan that is included with the Commission's agenda materials. This narrative provides information on the 2019 proposed concept plan, as well as, a comparison to the 2008 approved plan. The commercial portion of the overall project area is situated at a major intersection that serves as a gateway into the Major Center Area. As this property is redeveloped,care and consideration should be given to site design into order to promote and provide for a sense of place for residents and consumers, strong visual corridors and pedestrian connections (to and within the site). With proximity to trail access to the Purgatory Creek Park area,site design should capitalize on the natural features and amenities that are a part of the park area. The overall design should be coordinated and collaborative to the overall PUD project area. The concept plan that is proposed is a fairly typical suburban style development. As a part of the PUD process, the City strives to provide for development that includes a vibrant mix of uses supported by a site design that promotes sense of place at the human scale including pedestrian connections, architecture, landscaping and site amenities that are consistent with the City's vision and Design Guidelines. At the time of formal application, the plan should be revised to include these principles including providing more direct and inviting pedestrian connections from the perimeter of the site and through the overall site connecting to common and/or open spaces and the senior and multi-family portions of the PUD. The uses that are proposed within the project all provide for an immediate drive-through or an option for a future drive-through use, with those drive-throughs fronting on the public right of way. Staff has concerns about the overall impacts of the number and design of the drive-through uses. The drive-throughs as shown create potential traffic and pedestrian conflicts as many of the pedestrian connections cross the drive-through lanes. The plan should be revised to reduce and/or eliminate drive-through uses in order to front the buildings to the street providing for a dynamic human scale within the project area. The traffic circulation should be designed in such a way that provides for direct and intuitive routes to facilitate movement and safety. The plan should be revised to reduce pedestrian/vehicle conflicts and the drive-through that is currently shown as exiting to the main driveway exit adjacent to Prairie Center Drive must be removed. 12 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 13 The proposed plan currently provides for a significant feature at the corner of Prairie Center Drive and Flying Cloud Drive. Staff does not anticipate that this area would be heavily activated and/or desirable gathering space given the proximity to the adjacent roadways. The plan should be redesigned to create gathering spaces in locations that will draw residents and consumers to take advantage of the site design/amenities and views. An example of this would include primary entrances and any outdoor dining areas capitalizing on public spaces and/or amenities. The proposed uses include single level retail users with drive-throughs and a hotel. The developer has indicated that they are exploring alternative anchors/users within the site beyond what is proposed in the concept plan. Staff encourages the integration of a variety of users that would create additional interest on the site. This variety could provide for architectural interest(varying building heights),meet the needs of adjacent residential uses,and provide complementary peak time uses that would allow for the flexibility of shared parking. Other uses could include medical office buildings, restaurants without drive through service, grocery, etc. Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. As discussed in other portions of this memo,site amenities should be coordinated throughout the overall PUD project areas to create a connected and cohesive development. STAFF RECOMMENDATION Staff recommends that the public hearing be continued to May 13, 2019 to allow the applicant to address the following items. In order to provide adequate opportunity for staff to review revised plans and provide a staff recommendation prior to the distribution of the May 13 Planning Commission materials,revised materials should be provided to staff for review 2 weeks prior to the distribution of Planning Commission agenda materials. The Planning Commission should also provide feedback to staff and the applicant/proposed developers on the concept plans proposed for Outlots A and B. Prior to action by the Planning Commission, the following items shall be addressed: 1. The most recent revised plans do not address the termination of Castlemoor Drive. The City has provided multiple options to the Developer to resolve this issue, including recommendations in DRC memo's dated 10/22/2018, 2/6/2019 and 3/5/2019. These recommendations have included options including vacating all of the Castlemoor Drive right of way with the developer taking on the maintenance responsibilities of Castlemoor Drive, vacating the eastern portion of Castlemoor Drive as shown on the plans and adding a roundabout and leaving the public right of way and Castlemoor Drive as is and 13 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 14 revise the site plan accordingly. The city's preference is for the developer to request a complete vacation of the public right-of-way for Castlemoor Drive and provide cross access to the properties south of Castlemoor Drive. The vacated right-of-way can be platted as an outlot owned and maintained by the developer. If the right-of-way vacation does not occur,the plan must be revised to include a roundabout at the easterly end of the public right of way as currently shown on the plan. The site plan and all associated plan sheets including the preliminary plat must be revised accordingly and submitted to the City. 2. Accomodations for access between the existing Fountain Place retail area and Prairie Center Drive must be maintained (either by using the existing Castlemoor Drive or an approved alternative corridor) at all times. 3. The sidewalk on the north side of Castlemoor Drive as shown weaves in and out of the public right of way. The plat should be revised such that the sidewalk is completely within public right of way or a sidewalk easement must be provided over the portion of sidewalk that are located within private property. 4. Drainage and utility easements and conservation easements to cover the wetland and buffer boundaries that were revised due to the wetland delineation conducted in 2018 must be included on the preliminary plat. 5. Show location and elevation of emergency overflow of the biofiltration basin on the storm sewer and/or grading plan. 6. Although the proposed biofiltration basin meets the City's stormwater water quality rules with the design shown in the plans,consider incorporating the proposed stormwater reuse system within the MIDS calculator to demonstrate any additional pollutant removal associated with this BMP. Additionally, the Green Infrastructure Analysis indicates a green roof will be utilized over the parking area. This BMP also could be incorporated into the MIDS model to demonstrate any additional abstraction and water quality benefits.Based on the information provided Attachment 1,it is unclear how the drainage areas in the existing conditions correspond with the areas incorporated in the existing conditions'HydroCAD and MIDS models(see summary table below).Provide additional clarification on the acreage associated with subcatchments in the existing drainage area figure and how they correspond with the areas incorporated in the models. 7. Two alternatives regarding the proposed sidewalk located on the north side of Castlemoor Drive are available - a sidewalk easement will be required to cover the sidewalk located within the private property or additional right of way dedicated with the plat. The sidewalks located on both the north and south sides of Castlemoor Drive will be privately owned and maintained if the right-of-way is vacated. 8. A sidewalk should be extended on the east/west access drive from Columbine Road to the north/south access 9. Sidewalks that abut parking stalls shall be 7' wide to accommodate vehicle overhang. 10. The location of the conservation easements over the wetland and wetland buffers must be 14 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 15 coordinated with the watershed district requirements for conservation easements. This will require revision of the current conservation easement to match the new requirements. Information on the wetland buffer requirements due to the MnRAM analysis must be provided for review. 11. The applicant shall provide examples of the proposed materials,colors,and styles of the amenities to be provided throughout the entire PUD project area. 12. Since this plan falls short of meeting the landscaping requirements, and the proof of parking areas include proposed landscaping,the plans be revised to remove the proof of parking. 13. The grading plan should be reviewed to determine if the following trees can be saved through adjustments or the addition of small retaining walls: Tree#5074, 5075, 5076, 5081, 5083, and 5085. The plan be revised to include the preservation of trees as appropriate and the tree replacement calculation updated. 14. The plans shall be revised to confirm that the City Code requirement that 5% of the parking area be provided as parking islands. The plans shall also be revised to confirm that all minimum dimensions of the parking islands are 5 feet and islands are a minimum of 160 square feet in size. 15. The landscaping plan shall be revised to accurately reflect the 691.76 caliper inches that are proposed with the plan. 16. The applicant should provide additional information regarding the total square footage of landscaped areas (minus the areas where shrubs are provided) in order to determine an accurate accounting of the actual landscaping being provided on site and the associated requested waiver amount. Prior to issuance of a land alteration permit, the following items will need to be addressed: 1. The revised plans indicate that a significant amount of excess material from the site will need to be exported. A haul route must be submitted to the City for review and approval. 2. Submit detailed storm water runoff, wetland,utility, street and erosion control plans for review and approval by the City Engineer. 3. Obtain and provide documentation of Watershed District approval. 4. Notify the City and Watershed District 48 hours in advance of grading. 5. Install erosion control at the grading limits of the property for review and approval by the City. Prior to issuance of a building permit for Lot 1, the following items will need to be addressed: 1. The revised plans and stormwater management plans indicate that stormwater for Outlots A & B (with the exception of the access and parking to be constructed with Phase 1) will be treated independently of Lot 1.If the stormwater from Outlots A&B will discharge through Lot 1,those locations must be shown on the plans at this time. Prior to issuance of a building permit for Lot 1, sufficient sizing information will be required if the storm sewer piping 15 Staff Report—Castle Ridge Redevelopment April 18, 2019 Page 16 within Lot 1 will convey any of the stormwater from Outlots A&B. 2. All manhole structures upstream of the biofiltration basin shall have sumps or other pretreatment practices prior to discharge to the basin. 3. The final building permit plans for Lot 1 must address valving, flushing and testing requirements of all of the private utilities to meet plumbing and building code requirements. 4. The proposed watermain and sanitary sewer for the project must be sized to meet all plumbing and fire codes. Design and sizing calculations must be provided to the Building& Inspections Division prior to release of a Building Permit for any portion of the property. The private utility main line sizing must take into account the future land uses on Outlots A &B. 5. The geotechnical borings currently provided within the building footprint are not of sufficient depth to provide adequate information for the footing and foundation structural design. Borings of adequate depth must be provided to the Building&Inspections Division prior to issuance of a Building Permit. 16 STAFF REPORT TO: Planning Commission FROM: Julie Klima, City Planner DATE: May 9, 2019 SUBJECT: Castle Ridge Redevelopment LOCATION: Northwest corner of Prairie Center Drive and Flying Cloud Drive APPLICANT: Presbyterian Homes OWNERS: Presbyterian Homes 120 DAY REVIEW: July 16, 2019 REQUEST: 1. Planned Unit Development Concept Review on 19.75 acres 2. Planned Unit Development District Review with waivers on 19.75 acres 3. Zoning District Review on 19.75 acres and Zoning District Change from Community Commercial to RM-2.5 on 1.4acres 4. Site Plan Review on 6.94 acres 5. Preliminary Plat of 4 lots into 1 lot and 3 outlots on 19.75 acres BACKGROUND The public hearing for this item was opened at the April 22,2019 Planning Commission meeting and continued in order to allow the developer to address outstanding issues. The developer has submitted revised plans reflecting the comments included in the April 18, 2019 staff report. The applicant also provided for the Commission's reference and consideration are responses from the applicant addressing the comments from the staff report and also the comments provided by the Planning Commission at the April 22, 2019 meeting. The applicant is proposing to redevelop the 19.75 acres of property at the northwest corner of Flying Cloud Drive and Prairie Center Drive. The existing use of the property includes the Castle Ridge Care Center which includes 82 care center units, Broadmoor Apartments which includes 240 units for general occupancy,and vacant property. The Broadmoor Apar tiiients include and include studio, 1 BR and 2 BR units. The property is very near to commercial uses and park and open space. The City has received comments from the representatives of Fountain Place,the property located to the south of the project area. A copy of this letter has been attached for the Commission's reference. Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 2 REVISIONS FOLLOWING APRIL 22, 2019 MEETING Castlemoor Drive: The plans have been revised to depict the current Castlemoor Drive right-of way as an outlot pending the request to vacate the current right of way. The Development Agreement will include language requiring the developer maintain cross access to the properties to the south and for the future maintenance of Castlemoor Drive. The vacation action shall be completed prior to the release of the Final Plat. Timing of the vacation of Castlemoor Drive must be provided to the City. Depending on the intentions of the developer for the vacation of the right of way, accommodations for the private utilities that may be located in the existing right of way that are located within the proposed Outlot B will need to be addressed,either by maintaining drainage&utility easements(that will likely need to be vacated upon development of Outlot B) or by relocating the existing utilities. Access at Prairie Center Drive: The plans submitted include a conceptual plan for a future 3/4 access at Prairie Center Drive. The concept plan shows median striping of Regional Center Drive and no changes/revisions to the private leg of the intersection(the main access point to the project). Both of these legs will likely require median additions/changes;these modifications may also require drainage/storm sewer improvements. The cost estimate for this future must take those future modifications into account also and should be revised accordingly.An updated cost estimate must be provided to the Engineering Division prior to the project being presented to the City Council. The developers agreement will include the requirement to provide security to cover the future costs. The City Engineer reserves the right to require a conversion to a 3/4 access consistent with recommendations in the traffic studies as initially identified in the 2007 Traffic Study and again noted in the 2018 study. The requirement for the construction of these improvements will be triggered based on monitoring of traffic complaints/accidents at the Prairie Center Drive/Commonwealth Drive intersection. Sidewalk along Castlemoor Drive: The sidewalk on the north side of Castlemoor Drive has been modified to provide an easement for that portion of the sidewalk on Lot 1,Block 1. As the applicant has chosen to vacate the public right of way for the entirety of Castlemoor Drive, the proposed sidewalk north of Castlemoor Drive will be privately owned and maintained. Therefore,an easement for the sidewalk is not necessary and can be eliminated. The sidewalks located on both the north and south sides of Castlemoor Drive will be privately owned and maintained as the current right-of-way is proposed for vacation. The sidewalk has also been extended to from Columbine Road to the centrally located east/west access drive. Sidewalks located adjacent to parking stalls have been widened to 7 feet in order to provide 5 feet of clear access with potential for vehicle overhang. The Development Agreement will include language addressing the private sidewalks,including maintenance,will be the responsibility of the developer 2 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 3 Drainage and Utility Easements: The preliminary plat has been revised to include drainage and utility easements to reflect the 2018 wetland and buffer boundaries. The Development Agreement will include a conservation easement to be provided to cover these areas. Stormwater Management: The revised plans and stormwater management plans indicate that stormwater for Outlots A&B (with the exception of the access and parking to be constructed with Phase 1) will be treated independently of Lot 1. Prior to issuance of a building permit for Lot 1, sufficient sizing information will be required if the storm sewer piping within Lot 1 will convey any of the stormwater from Outlots A &B. Proof of Parking: The proof of parking depicted in the previous plan has been removed in order to provide for additional permanent landscaped areas. Grading Plan/Tree Replacement: The grading plan and tree replacement calculations have been revised to preserve tree nos. 5081, 50814, and 5085. These modifications provide for a tree replacement calculation of 912 inches. The applicant proposes to meet this requirement through the payment option provided in City Code. The Development Agreement will address the $114,000 payment. Parking Lot and Landscaping Calculations: The plans have been revised to include the area and dimensions provided for the parking lot islands consistent with City Code requirements. The landscaping plan calculations have been revised to accurately reflect the landscaping provided on site. Based on the plan, a landscaping waiver of 629.24 inches is requested. The requirement is 1388 caliper inches and 758.76 caliper inches are provided. Presbyterian Homes and Timberland are exploring the opportunity to shift the site design to accommodate a redesign to provide additional parking on Outlot A. If plan modifications occur to support these site changes,there may some impact to the landscaping currently proposed between the north side of the Senior Housing Facility and the sidewalk. In this event, it would be likely that shrubs and/or perennials and grasses could be installed but trees would have to be relocated on site or removed from the plan,which would impact the specific landscaping waiver calculation. This item should be addressed prior to review by the City Council. Site Amenities: The plans include specifications for the proposed site amenities such as benches, bollards, trash receptacles, lighting, pedestrian connection surface materials to be provided throughout the entire project area(including Outlots A and B). The Development Agreement will include language addressing the use of these features in all phases of the project area. The plans have also been revised to reflect comments made by the Planning Commission at the April 22 meeting. 3 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 4 Delivery Areas: Added a delivery vehicle lane to the west side of the site and depicted how the porte-cochere can accommodate 3 vehicles for delivery/drop-off while allowing for bypass vehicles; added short term parking stalls adjacent to each entry to encourage frequent parking turnover. Activation of First Floor & Green Space: Added 10 outdoor benches along sidewalks and pathways; added an outdoor yoga studio adjacent to the indoor wellness studios; added al fresco dining and seating adjacent to the interior bistro; added hardscape seating next to main entry; and added ivy-vines to the west wall of the terrace. Additional Seating tvy Weal # 4 Outdoor Yoga Studio Hardscaped Seating Area Community Herb Gardens 1 a. .,m Bypass Lane at * — 03 — �M Front Entry Sk _ . IS.!', Outdoor Bistro Dining 2nd Truck II 1^ 1,1 Delivery Lane - i5 Minute Parking . Is4, ' f 1 60f tucc.-.- Community Herb Gardens II Bypass Lane at I. — w Front Entry ` mik r. 15 Minute Parking Community Gardens: Added community herb gardens to the rooftop terrace and memory care gardens. Rainwater Recapture: Inclusion of a cistern to capture rainwater from the roof that will be pumped into the irrigation system for the landscaping on site. 4 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 5 Building Height: The Planning Commission provided comments in support of increased building heights for the site and the project overall. The developer has provided a response on this issue in the attached comments. Shared Parking: Each of the project areas will be analyzed for compliance with City Code parking requirements as part of each of the respective formal review processes. Due to the complimentary peak times for commercial and residential uses,the applicant is proposing that the entire project area will be subject to master declaration and covenants which will include provisions for shared parking among the 3 project areas in order to address overall and overflow parking. -,z II IN + Outdoor Yoga Studio 1 di R T • L4I . .. ..wv.1 L I — — ' —d F�erdscaped Seating Area "Z k .1 ik,,t il- GF l Outdoor Bictro Dining ,__,...,_ - . ---..-----..-4\ OVERALL PROJECT AREA Although the project includes three developers and three different product types,the applicants are partnering to design a master project that contains cohesive development components. With the current review process, only the Presbyterian Homes component of the project is seeking full approvals. The multi-family and commercial elements are seeking PUD Concept Review only at this time and would come forward with requests for approval of final development proposals at a future 5 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 6 date. Following is a description of each component: • Presbyterian Homes is proposing the construction of a senior housing facility. The 5 story building includes underground parking and 274 units of senior housing units providing a range of care including independent living, assisted living, memory care and care center units. The density calculated for this lot only is 40 units per acre. • Timberland is proposing approximately 250 units of multi-family housing. These housing units are proposed to be general occupancy rental units(not age restricted). The concept plan includes two buildings with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls. Unit types range from studio units, 1 BR, 1 BR+Den,2 BR,2 BR+,and 2 BR+Den. The density calculated for this lot only is approximately 51 units per acre based on this concept plan. The residential density for the overall residential project area when including both the Timberland and Presbyterian Homes sites is approximately 44.8 units per acre. • Oppidan is proposing retail/commercial development at the corner of Flying Cloud Drive and Prairie Center Drive. The concept plan for this portion of the project includes a hotel with approximately 110 rooms and 20,000 square feet of retail space. This area of the project includes surface parking only. PRESBYTERIAN HOMES SITE The existing condition of the site provides for 322 units over the total 19 acre site, providing a density of 16.5 units per acre. The Broadmoor property currently includes 240 units consisting of studios; 1-bedrooms;and 2-bedroom units. The Broadmoor Apartments are not specifically limited to senior residents. Castle Ridge Care Center provides 82 units. Also, the current site includes detached garages and surface parking stalls for the residents. With the redevelopment proposal, the applicant is requesting PUD approval for the entire site and site plan approval for the construction of a 5-story building for senior housing on proposed Lot 1. The proposed density for the Presbyterian Homes site is 40 units per acre. The total unit count proposed is 274. The proposed building includes 148 independent living units; 40 assisted living units; 18 memory care units; and 68 care center units (4 of these units are double occupancy for a total of 72 care center beds). The redevelopment proposal intensifies the senior housing component of the project onto a smaller area leaving the two outlot areas for further redevelopment that will be discussed later in this memo. SITE PLAN AND PRELIMINARY PLAT The redeveloped Presbyterian Homes senior housing facility is proposed to be located along Columbine Road and Castlemoor Drive. The site layout would provide multiple access points from 6 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 7 the public streets and an interior private drive serving the overall project area. Parking, landscaped areas, and recreational areas are proposed adjacent to the building. The site is proposed to have sidewalks and walking paths with a connection to the public trail that connects to Purgatory Creek Park. The site plan proposes pedestrian connections that would link this portion of the project area to the commercial and multi-family outlots creating opportunity for through pedestrian movements from the trails along Flying Cloud Drive and Prairie Center Drive to and through the overall site and the individual site areas. Proposed site amenities include enhanced materials for pedestrian connections throughout the total PUD project area. These pedestrian connections shall provide an alternative material, color and pattern in order to differentiate these areas as pedestrian connections and create an inviting environment promoting pedestrian circulation. The development will also provide consistent use of other site amenities such as street lighting fixtures, bollard lighting at the pedestrian level, street furniture including but not limited to,benches,bike racks,and trash receptacles. The Development Agreement for the PUD and approvals for the Presbyterian Homes site would include language requiring that consistency in such site amenities be provided in all phases of the project. The Presbyterian Homes site includes internal pedestrian connections adjacent to the senior housing facility;to Columbine Road;Castlemoor Drive and to the proposed outlots. The development plans for the outlots should build upon these pedestrian connections to provide pedestrian circulation opportunities throughout the overall PUD and to the pedestrian areas on the perimeter of the overall PUD. PLANNED UNIT DEVELOPMENT WAIVERS The purpose of a Planned Unit Development(PUD) as stated in the City Code is to provide for a more creative and efficient approach to the use of land within the City; to allow variety in the types of environment available to people and distribution of overall density of population and intensity of land use where desirable and feasible; and provide for greater creativity and flexibility in environmental design. As a part of the PUD process, the applicant is seeking waivers to City Code requirements for proposed Lot 1 as outlined below. 1. Density from 17.4 units per acre to 40 units per acre The RM2.5 zoning district allows 17.4 dwelling units per acre. This project proposes a total of 274 units on 6.84 acres for a total of 40 units per acre. 2. Gross Site Area from 2,500 square feet per unit to 1087 square feet per unit City Code requires the total area of proposed Lot 1 to be 2,500 square feet per unit or 685,000 square feet. The site is 6.84 acres or 297,950 square feet. 7 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 8 3. Building height from 45 feet to 68 feet at its highest point. The Presbyterian Homes building is 5 stories. The building has rooflines ranging from approximately 57 feet to 68 feet. This variety in rooflines meets City Code requirements for building architecture and creates additional interest and structural character. 4. Parking Setback along Castlemoor Drive from 35 feet to 15.4 feet. Castlemoor Drive is a public street therefore parking must comply with the front yard setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor Drive is vacated, as proposed by the developer. In that case, this will become a side yard which requires a parking setback of 10 feet. The proposed setback of 15.4 feet would then comply with the requirement and this waiver would not be unnecessary. 5. Building Setback along Castlemoor Drive from 35 feet to 29.8 feet As a public right-of-way, Castlemoor Drive is a front yard requiring a setback of 35 feet. The plan as proposed does not comply with the setback unless Castlemoor is vacated as proposed by the developer. In that case, this would become a side lot line requiring a 25 foot setback. The proposed setback of 29.8 feet would comply with this requirement and this waiver would not be necessary. 6. Group Usable Open Space from 600 square feet per unit to 172.7 square feet per unit. The proposed project includes indoor and outdoor spaces suitable for people to recreate and socialize. The indoor spaces include areas such as community rooms, a fitness center, a library, a sitting room, a sunroom, and craft rooms. The outdoor spaces include terraces (including rooftop terraces) that include amenities as noted in the narrative. The project provides a variety of opportunities for residents of varying abilities and mobility levels to recreate and socialize. 7. Parking from 548 parking stalls 296 parking stalls There are 146 underground parking spaces and 150 surface parking spaces proposed on the site plan. City Code requires 2 parking spaces per unit. The proposal provides for 1.08 parking stalls per unit. If the care center and memory care units are deducted from that calculation since those residents are not driving, the parking ratio is then 1.57 stalls per unit. Other senior facilities with similar services have received waivers to the parking requirements due to the unique nature of these facilities and impact on residents vehicular needs. This waiver does not include the proof-of-parking stalls shown on the plans, as staff is recommending removal of the proof-of-parking since the locations and installation of landscaping in these areas is not consistent with City Code requirements. 8. Covered Parking from 274 parking stalls to 146 parking stalls. City Code requires 2 parking stalls per unit with at least one of the stalls (50%of the stalls) being covered. The proposed underground parking garage includes 146 parking 8 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 9 stalls. Of the 296 parking stalls provided, 146 are proposed to be covered which equates to 49.3%of the provided stalls. 9. Landscaping from 1388 caliper inches to 629.24 caliper inches The plan currently provides for 691.76 caliper inches. However, there are additional areas, such as landscape beds and planting containers that have not been included in the overall calculation. The landscaping plan provides a robust variety of plant materials that provide color and interest. The amount of landscaping provided on site is appropriate and sustainable over the long term. The additional information as requested in this memo shall be provided in order to accurately calculate the requested waiver. 10. Off-site parking The plan proposes parking along the east side of the center drive that connects Prairie Center Drive to Castlemoor Drive. These parking stalls are located on proposed Outlot B and are not counted in the 150 parking stalls being provided toward the Lot 1 parking. These stalls are proposed to be constructed as a part of Phase I construction but will ultimately serve the development that will be constructed on Outlot B and will be counted as part of the parking requirement for that area. The shared access agreement for the PUD will address this parking. 11. Park Dedication Payment The developer has requested that park dedication fees be waived for the Presbyterian Homes units. Staff does not support this waiver request with the exception of the 14 units to be provided at or below 30%AMI. PUD CONCEPT REVIEW—MULTIFAMILY AREA (OUTLOT A) At its April 22,2019 meeting the Planning Commission reviewed the proposed concept plan which includes approximately 250 dwelling units for a density of approximately 51 units per acre. These housing units are proposed to be general occupancy rental units (not age restricted). The concept plan includes two building of multi-family units with a connected common space. The north building is proposed at 7 stories and the south building is proposed at 5 stories. This element of the project also proposes use of underground parking totaling approximately 275 parking stalls and surface parking of 53 stalls. Unit types range from studio units, 1 BR, 1 BR+Den,2 BR,2 BR+,and 2 BR+Den. The proposed plan provides for structured parking under the building and some surface parking stalls Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. As discussed in other portions of this memo,site amenities should be coordinated throughout the overall PUD project areas to create a connected and cohesive development. 9 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 10 Staff has compiled the comments prepared by staff in the April 18 staff report and has included the comments provided by the Planning Commission at its April 22 meeting as items that should be addressed with the PUD and Site Plan applications for Outlot A. If there are items that the Planning Commission wishes to add or items that should be modified from this list,the Planning Commission should direct staff to update the comments to reflect those changes in order to provide the City Council with an inclusive list of comments. Based on staff review comments and Planning Commission review comments,staff recommends that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot A be modified to include the following: 1. Increase the amount of parking provided and provide any additional information regarding the projected parking need based on the specifics of the proposed project; 2. Create additional green areas; 3. Activate the usable open spaces on the site; 4. Identify locations and sizes of group usable open space for the residents and provide access to these areas for all residents; 5. Eliminate the angled parking spaces proposed at intersection with Prairie Center Drive near the 2 story entrance; 6. Provide pedestrian connections to Columbine Road/Purgatory Creek Park area and throughout the entire project area for a continuous pedestrian path. 7. Additional information should be provided regarding delivery and move in/move out areas. Consideration should be provided to ensure that these areas do not contribute to conflicts with circulation and access to parking areas. 8. Address provisions for EV charging spaces. PUD CONCEPT REVIEW—COMMERCIAL AREA (OUTLOT B) At its April 22, 2019 meeting, the Planning Commission reviewed the proposed concept plan that includes approximately 20,000 square feet of single level retail space and a 110-room hotel. The 2008 approved plan did include commercial development (restaurant and retail uses) as a ground level use with residential units above. The 2008 plan also included plaza type areas to provide gathering spaces for residents while creating sense of place within the project area. Through the formal review process, the developer will be required to provide specific site details including building materials, architecture, landscaping, lighting, and site amenities to review for compliance with City Code requirements and Design Guidelines. As discussed in other portions of this memo,site amenities should be coordinated throughout the overall PUD project areas to create a connected and cohesive development. 10 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 11 Staff has compiled the comments prepared by staff in the April 18 staff report and has included the comments provided by the Planning Commission at its April 22 meeting as items that should be addressed with the PUD and Site Plan applications for Outlot B. If there are items that the Planning Commission wishes to add or items that should be modified from this list,the Planning Commission should direct staff to update the comments to reflect those changes in order to provide the City Council with an inclusive list of comments. Based on staff review comments and Planning Commission review comments,staff recommends that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot B be modified to include the following: 1. Include building types that provide for additional height to frame the site, particularly adjacent to Flying Cloud Drive and Prairie Center Drive; 2. Limit the number of drive-through uses to 2 and locate those on the northern portion of the project area. 3. Create additional green areas that provide connection to the plaza/gathering spaces on site. 4. Activate the usable open spaces on the site. 5. Eliminate the exit from drive-through that is currently shown onto main driveway to Prairie Center Drive. 6. Provide pedestrian connections throughout the entire project area for a continuous pedestrian path that minimize pedestrian/vehicular conflicts. 7. Site design should promote pedestrian connections and visual corridors to contribute toward creation of a sense of place within the project area and capitalize on the natural features and nearby park area. 8. Provide for a mix of uses such as medical office,retail,grocery,restaurant uses without drive through uses that promote a variety of architecture, commercial opportunities for nearby residents, and provide complimentary peak times allowing for flexibility of shared parking opportunities. 9. Traffic circulation and delivery areas should be designed in such a way that provides for direct and intuitive routes to facilitate movement and safety. The sidewalks that are shown have direct conflicts with the drive-through aisles creating safety issues. The plan should be revised to reduce pedestrian/vehicle conflicts. 10. Address provisions for EV charging spaces. STAFF RECOMMENDATION Staff recommends approval subject to the following conditions and based on staff reports dated April 18 and May 9, 2019 and plans stamp dated May 1, 2019: Prior to City Council review of the project: 1. The plat shall be revised to include standard perimeter drainage and utility easements 11 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 12 along the perimeter of Lot 1, Block 1, adjacent to Columbine Road. 2. The plans shall be revised to eliminate the sidewalk easement for the sidewalk north of Castlemoor Drive. 3. The cost estimate for the future 3/4 access at Prairie Center Drive must include future modifications and should be revised accordingly. An updated cost estimate must be provided to the Engineering Division. 4. Any revisions to the landscaping plan as a result of site redesign on the north side of the Senior Housing building should be provided. The vacation of Castlemoor Drive: 1. With the proposed vacation of Castlemoor Drive,drainage and utility easements will likely be required over all or a portion of Outlot C (Castlemoor Drive) in order to accommodate existing private utilities. Depending on the intentions of the developer for the vacation of the right of way,accommodations for the private utilities that maybe located in the existing right of way that are located within the proposed Outlot B will need to be addressed, either by maintaining drainage & utility easements (that will likely need to be vacated upon development of Outlot B) or by relocating the existing utilities. Prior to issuance of a land alteration permit, the following items will need to be addressed: 1. The revised plans indicate that a significant amount of excess material from the site will need to be exported. A haul route must be submitted to the City for review and approval. 2. Submit detailed storm water runoff, wetland,utility, street and erosion control plans for review and approval by the City Engineer. 3. Obtain and provide documentation of Watershed District approval. 4. Notify the City and Watershed District 48 hours in advance of grading. 5. Install erosion control at the grading limits of the property for review and approval by the City. Prior to issuance of a building permit for Lot 1, the following items will need to be addressed: 1. Pay the appropriate cash park fees. 2. Submit a landscaping letter of credit, or escrow surety equivalent to 150% of the cost of the landscaping. 3. The revised plans and stormwater management plans indicate that stormwater for Outlots A & B (with the exception of the access and parking to be constructed with Phase 1) will be treated independently of Lot 1.If the stormwater from Outlots A&B will discharge through Lot 1,those locations must be shown on the plans at this time. Prior to issuance of a building permit for Lot 1, sufficient sizing information will be required if the storm sewer piping within Lot 1 will convey any of the stormwater from Outlots A&B. 4. The final building permit plans for Lot 1 must address valving, flushing and testing requirements of all of the private utilities to meet plumbing and building code requirements. 12 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 13 5. The proposed watermain and sanitary sewer for the project must be sized to meet all plumbing and fire codes. Design and sizing calculations must be provided to the Building& Inspections Division prior to release of a Building Permit for any portion of the property. The private utility main line sizing must take into account the future land uses on Outlots A &B. 6. The geotechnical borings currently provided within the building footprint are not of sufficient depth to provide adequate information for the footing and foundation structural design. Borings of adequate depth must be provided to the Building&Inspections Division prior to issuance of a Building Permit. Prior to release of the final plat, the applicant shall: 1. Pay the appropriate tree replacement fees. 2. Provide recorded copies of any Master Declaration and Covenant Agreements and Cross Access and Maintenance Agreements to the City which shall include maintenance and cross access for the property(ies) south of Castlemoor Drive and Developer responsibility for maintenance of Outlot A and private sidewalks. 3. Vacation action for Castlemoor Drive shall be completed. 4. The Development Agreement shall include the provision of 5% of the units to be provided at or below 30%AMI in perpetuity without City subsidy. The following waivers are granted through the PUD for the project as indicated in the plans stamp dated May 1, 2019. 1. Density from 17.4 units per acre to 40 units per acre 2. Gross Site Area from 2,500 square feet per unit to 1087 square feet per unit 3. Building height from 45 feet to 68 feet at its highest point. 4. Parking Setback along Castlemoor Drive from 35 feet to 15.4 feet. This waiver would not be unnecessary upon the vacation of Castlemoor Drive. 5.Building Setback along Castlemoor Drive from 35 feet to 29.8 feet. This waiver would not be necessary upon the vacation of Castlemoor Drive. 6. Group Usable Open Space from 600 square feet per unit to 172.7 square feet per unit. 7. Parking from 548 parking stalls 296 parking stalls 8. Covered Parking from 274 parking stalls to 146 parking stalls. 9. Landscaping from 1388 caliper inches to 629.24 caliper inches 10. Off-site parking(temporary until the development of Outlot B) These parking stalls are located on proposed Outlot B and are not counted in the 150 parking stalls being provided toward the Lot 1 parking. These stalls are proposed to be constructed as a part of Phase I construction but will ultimately serve the development that will be constructed on Outlot B and will be counted as part of the parking requirement for that area. The shared access agreement for the PUD will address this parking. 11. Park Dedication Payment The developer has requested that park dedication fees be waived for the Presbyterian Homes 13 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 14 units. This waiver request is not granted with the exception of the 14 units to be provided at or below 30%AMI. Based on staff review comments and Planning Commission review comments,staff recommends that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot A be modified to include the following: 1. Increase the amount of parking provided and provide any additional information regarding the projected parking need based on the specifics of the proposed project; 2. Create additional green areas; 3. Activate the usable open spaces on the site; 4. Identify locations and sizes of group usable open space for the residents and provide access to these areas for all residents; 5. Eliminate the angled parking spaces proposed at intersection with Prairie Center Drive near the 2 story entrance; 6. Provide pedestrian connections to Columbine Road/Purgatory Creek Park area and throughout the entire project area for a continuous pedestrian path. 7. Additional information should be provided regarding delivery and move in/move out areas. Consideration should be provided to ensure that these areas do not contribute to conflicts with circulation and access to parking areas. 8. Address provisions for EV charging spaces. Based on staff review comments and Planning Commission review comments,staff recommends that prior to the submittal of a land development for PUD and site plan review that the development plan for Outlot B be modified to include the following: 1. Include building types that provide for additional height to frame the site, particularly adjacent to Flying Cloud Drive and Prairie Center Drive; 2. Limit the number of drive-through uses to 2 and locate those on the northern portion of the project area. 3. Create additional green areas that provide connection to the plaza/gathering spaces on site. 4. Activate the usable open spaces on the site. 5. Eliminate the exit from drive-through that is currently shown onto main driveway to Prairie Center Drive. 6. Provide pedestrian connections throughout the entire project area for a continuous pedestrian path that minimize pedestrian/vehicular conflicts. 7. Site design should promote pedestrian connections and visual corridors to contribute toward creation of a sense of place within the project area and capitalize on the natural features and nearby park area. 8. Provide for a mix of uses such as medical office,retail,grocery,restaurant uses without drive 14 Staff Report—Castle Ridge Redevelopment May 9, 2019 Page 15 through uses that promote a variety of architecture, commercial opportunities for nearby residents, and provide complimentary peak times allowing for flexibility of shared parking opportunities. 9. Traffic circulation and delivery areas should be designed in such a way that provides for direct and intuitive routes to facilitate movement and safety. The sidewalks that are shown have direct conflicts with the drive-through aisles creating safety issues. The plan should be revised to reduce pedestrian/vehicle conflicts. 10. Address provisions for EV charging spaces. 15 Guide Plan Map: Castle Ridge Address: 615-635 Prairie Center Drive Eden Prairie, Minnesota 111111 . A ill' EGIONAL CENTER DRIVEfti I OMMONwVk ,� o G w z CO 2 o ' PROD C 44 T SITE <4:1111/ 0 ilif 4 "% .,,� 01/ - I F.7: MOOR DRIVEgr • /* k4I" City of Eden Prairie Land Use Guide Plan Map 2000-2030 Rural Residential 0.10 Units/Acre Neighborhood Commercial N Low Density Residential 0-2.5 Units/Acre nil Community Commercial Streams 17.7 Low Density/Public/Open Space - Regional Commercial Principal Arterial -A Minor Arterial - Medium Density residential 2.5-10 Units/Acre ®Town Center '•, . . +;. ,i -B Minor Arterial DATE Approved 03-19-03 DATE Revised 12-06-06 nMedium Density Residential/Office - Park/Open Space —Major Collector DATE Revised 01-07-05 DATE Revised 03-01-07 DATE Revised -23-06 DATE Revised 0-01-07 EDEN I High Density Residential 10-40 Units/Acre Public/Quasi-Public DATE Revised 02-23-06 DATE Revised 10-01-07 Minor Collect or DATE Revised 03-23-06 DATE Revised 03-01-08 nAirport Golf Course DATE Revised 06-23-06 DATE Revised 03-01-09 Office - Church/Cemetary PRAIRIE Y// Office/Industrial Open Water FIITE:traEIVE•WORK•DREAM 2 Office/Public/Open Space Right-Of-Way 300 150 M O ogamm�Me mo1.m_o.„®o�o..o.a, o ..o..300 Feet - Industrial Q CityLimits Zoning Map - Castle Ridge Address: 615-635 Prairie Center Drive Eden Prairie, MN 55344 TI 11 Ilir,._ 1`Il l\`\`►` W Ce \\* CO I v1, PROJECT SITE o / P �f • NNNP4;/ /*/ / /) ::**..--- / lel . City of Eden Prairie Zoning Map =Rural -Regional Commercial Shoreland Management Classifications N R1-44 One Family-44,000 sf.min. -TC-C I NE I Natural Environment Waters R1-22 One Family-22,000 sf min. -TC-R I RD I Recreational Development Waters R1-13.5 One Family-13,500 sf min. -TC-MU I GD I General Development Waters(Creeks Only) . 1 1 ,f. t R1-9.5 One Family-9,500 sf min. -Industrial Park-2Acre Min, ® 100- Year Floodplain RM-6.5 Multi-Family-6.7 U.P.A.max. ^Industrial Park-5Acre Min. -RM-2.5 Multi-Family-17.4 U.P.A.max.-General Industrial-5 Acre Min. Up dated through approved Ordinances#26-2008 EDEN Office Public Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE Neighborhood Commercial 1-1 GolfCourse Date:March 1,2009 Community Commercial Water In case of discrepancy related to a toning classitmaaon on this zoning map,the Ordinance tlVE•WORR•ORERM and attached legal description on file at Eden Paine Ciry Center will prevail. -Highway Commercial I Right of Way -Regional Service Commercial DCityLimits 0 0.05 0.1 City of Eden Prairie does not wanrant Ma acof the informafion contahed in Mis map. It is your curac to vefify the accuracY y or this informafion. In no event will The Gib/ of Eden Praide be I.ble tor my damages. ==1 hcluding loss of bushess, lost profits. business hterrmoon, loss of business information cr other pecuriary loss that might arise from the use of this map or the informafion it contains. Map informafion is believed to be accurate but accuracy is not guaranteed. Miles M,GI=,Ns.rs,p.parbne s,C,mml3e,Themes•os2,n,n9 and all other Aerial Map: Castle Ridge Address:615-635 Prairie Center Drive Eden Prairie, Minnesota Regional Center Drive 1 .- .. . . . 7- r. oNonwealth Or�v ' God d - v i) N 4 PROJECT ti = ��=�=r Ndr;o . SITE _ 06,,e. X m r; 0 . 'r a 7' �y, V JQJ Castlemoor Drive Goo 0. co 0 10. 210 420 Feet I I 1 1 1 I 1 1 APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY, APRIL 22, 2019 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Charles Weber, Ann Higgins, Andrew Pieper, Ed Farr, Michael DeSanctis, Christopher Villarreal, Carole Mette, Balu Iyer CITY STAFF: Julie Klima, City Planner; Rod Rue, City Engineer; Kristin Harley, Recording Secretary CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE—ROLL CALL Commission member Weber was absent. III. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by Kirk to approve the agenda. MOTION CARRIED 8-0. IV. MINUTES MOTION: Villarreal moved, seconded by DeSanctis to approve the minutes of April 8, 2019. MOTION CARRIED 8-0. V. PUBLIC HEARINGS A. CASTLE RIDGE Location: 612-635 Prairie Center Drive Request for: • Planned Unit Development Concept Review on 19.75 acres • Planned Unit Development District Review with waivers on 19.75 acres • Zoning District Review on 19.75 acres and Zoning District change from C-Corn to RM-2.5 on 1.4 acres • Site Plan Review on 6.94 acres • Preliminary Plat of four lots into one lots and two outlots on 19.75 acres PLANNING COMMISSION MINUTES April 22, 2019 Page 2 Klima presented the application, which was a redevelopment of an existing site at Prairie Center Drive and Flying Cloud Drive which included the Broadmoor Apartments, Castle Ridge Care Center, and some vacant property. An overall PUD was approved in 2008. The presentation was organized in three parts. The Senior Care Center(at the southwest) would be seeking full approval, and the other two areas would be seeking PUD concept approval and be platted as outlots. The commission was being asked for high-level detail feedback on these two outlots. The Broadmoor Apartments consisted of 240 all age units, with studios, one-bedroom and two-bedroom apartments with detached garages. The Castle Ridge Care Center provided 82 units currently. The 2008 approval was for an overall PUD for 704 residential units (372 senior and 332 general occupancy), commercial development extended farther up Prairie Center Drive than being requested in the current application, roadway design, and plaza areas. The 2019 proposal included 274 senior units and 250 general occupancy, 20,000 square feet of retail, a 110- or 120-room room hotel,public gathering spaces, and an amended roadway design. Klima presented a rendering of the proposed structure and side elevations of the senior housing site (lot one). Access would come from Columbine Road to the parking area, and there would be outdoor amenities and a landscaping plan. There would be two proof of parking areas. The development did not comply with the metric of two stalls per unit, as it is usual for senior developments to seek a parking requirement waiver. Staff recommended the plan be revised to remove the proof of parking to meet the landscape requirement. Klima explained the elevation images and the various entrances. The phasing plan involved three phases. In 2008 the developer did not have development partners, as now. Phase one involved the demotion and removal of Broadmoor Apartments and construction of the senior units. After these units are completed, the Castle Ridge Car Center tenants would be relocated into the new facility. Phase two would be construction of the general occupancy residential units. Phase three would include the construction of the commercial portion. The density was approximately 40 units per acre. The Multi-Family Area(Outlot A) concept plan consisted of two buildings: a seven-story and a five-story building connected with a two-story common space, 250 one-bedroom and two-bedroom rental units and 328 parking spaces, common site elements, site amenities, group usable open space, and 1.3 parking stalls per unit. With the overall PUD the City and the developer were looking for a cohesive development rather than three distinct ones. The density here was approximately 51 units per acre. The southeastern commercial area(Outlot B) consisted of 20,000 square feet of retail in the form of single story, drive-through uses, a 110- or 120-room hotel, surface parking, gathering spaces, and common design elements. The goal was a dynamic mix of uses and architectural interest to create synergy(such as a grocery store, a medical office building, sit-down restaurants, etc.). PLANNING COMMISSION MINUTES April 22, 2019 Page 3 The Site Design Objectives included human scale interest and sense of place, natural amenities, pedestrian connectivity, enhanced site design and traffic circulation, with a parking lot that was intuitive and direct. Staff recommended an exit connected to Prairie Center Drive and parallel parking be removed to prevent congestion, and the proposed drop off area needed more detail to ensure the private drive remained clear. The Castlemoore Drive area had three options recommended by staff: to vacate Castlemoore entirely, to terminate the Castlemoore roundabout or to leave the site as is and redesign the site plan. The developer decided to pursue the vacation of Castlemoore and maintain access to the property south of Presbyterian Homes. Other issues included the nearby wetland area and the plans would need to be revised to align with the most recent wetland delineation. Staff recommended the commission continue the public hearing to May 13 to allow all parties to provide feedback to staff and the applicant. John Fletcher of Presbyterian Homes presented the PowerPoint and explained the application. He presented the organization's mission statement and emphasized long-term ownership was key; this developer was not a market-rate developer. Presbyterian Homes had been in operation since 1955, and sold only one community since then. The 19.75 acre Castle Ridge Care Center site would be integrate into a master planned community with third-party partners. The proposed senior housing of 274 units would provide a continuum of care throughout life and was the only licensed care center in Eden Prairie. It offered independent living, assisted living, memory care, and a care center. He summarized the previous and the changes since then of the proposed plan. The previous plan held over 700 units with large retail; the current application right-sized the development and shifted the key central intersection south of Prairie Center Drive and created a more useable five-acre apartment parcel. Traffic would be encouraged to use Columbine Drive more frequently and the road south of the CVS would enter the parcel. Fletcher displayed the basic architectural massing, which would maintain the senior parcel toward Purgatory Creek and place commercial spaces and all age housing toward Prairie Center Drive and Columbine Drive. The architecture and design found a balance between approved recent projects and the development's unique flair with 100 percent class one materials. He explained the many offered amenities and reiterated the phasing, sustainability, and affordability. Ryan Sailer, with Timberland Partners explained his firm agreed to work with Presbyterian Homes. There was a demand for more units in a project with an exterior and interior design that did not compete with another similar project down the road. There were many issues to work out with staff and he was here to take initial feedback. Evan Jacobsen, of Tushie Montgomery Architects, gave a short presentation and PowerPoint showing sizes, orientation massing, ingress and egress, lighting, parking PLANNING COMMISSION MINUTES April 22, 2019 Page 4 ideas, elevations and a drop-off point and asked for preliminary feedback. Drew Johnson, of Oppidan Investment Company, presented a PowerPoint and described the process of becoming involved in this project. He compared the 2008 and 2019 plan in terms of major themes, reiterating many earlier points and showing less area for retail. He presented strengths and weaknesses of the 2008 plan and strategies for the 2019 proposal. Max Musicant, of the Musicant Group, displayed a PowerPoint of the sense of place intended for this development in the central plaza and the park. He showed nested loops, which he explained people naturally gravitate toward, for the retail and pedestrian spaces. He showed the pedestrian pathways which he explained were not typical berms and drives but accessible pedestrian crossings. He explained the speed of traffic more than the presence of traffic itself inhibited pedestrian movement, which was an issue since the two main arterials carried a great number of cars. This shifted the accent to the west of the development. Pavement, landscaping, and architectural elements would enhance pedestrian safety. Drew Johnson added the goal was to make application based on the feedback by summer or fall with no variances and no leniency with regard to the zoning code. Iyer asked the square footage of the units, and Fletcher replied senior apartments would be 800-1,000 square feet, and two-bedroom apartments at 1,200 to 1,800 square feet. Kent Kelley, of 401 Southeast Main Street of Minneapolis and a former Eden Prairie resident, explained his sister Ellen Kelley lived in the senior care facility and stated he was in favor of the Presbyterian Homes portion of the proposal, as he was impressed by the staff and their care. Judy Thayer, of 4826 Sparrow Road in Minnetonka, stated her 93-year-old mother lived in the care center. She found the staff to be caring and love but added the Home was "yesterday's home," small and dated and needed replacement. She stated her mother looked forward to the new facility and supported a quick resolution. Mette asked if the affordable units were confined to the independent living units, and Fletcher replied it would extend to the skilled nursing facility. Mette asked how that worked with the payment of rent plus services. Fletcher replied the method was income restriction rather than rent restriction: the eligible residents would primarily be folks on Medicaid, with an income at or less than $12,000.00 per year. Mette noted the apartment building would be short on parking and suggested if Castlemoore Drive were vacated and made private, that the entire senior development be shifted even five or 10 feet to add more parking. DeSanctis noted a key constraint was the heavy traffic in the area and asked if the City considered a jitney or shuttle stop to encourage a circulatory flow of commerce. Fletcher replied Presbyterian Homes had a shuttle service between all its communities and planned something similar to DeSanctis's suggestion. PLANNING COMMISSION MINUTES April 22, 2019 Page 5 Farr commended the idea of a Southwest transit loop around the area. He commended the assemblage of this team and the great job done on the presence of the building and the phasing. He found the one delivery berth short sighted and recommended two or three, to accommodate family drop offs and pick-ups, deliveries, pharmacy, emergencies vehicles, and Uber/Lyft and recommended the developer pay attention to long-term delivery berths as well. His observation was this while he had no issue with multiple waivers, these teams were "pushing too hard," specifically on parking, the lack of green space, and on setbacks. He suggested utilizing multi-story towers to allow for better organized green space. Kirk stated he remembered when the 2008 proposal came before the City and stated then the commission was more cautious about height and density back then. Eden Prairie had since changed, and density required height. He thought the City and certainly he were far more open to multistoried towers than previously. Higgins stated she was speaking on the residential portion of the project and had a concern regarding the movement of cars and people. She thought this development could use more massing, and multiple levels. She was also concerned that young families in rental would not have access to Purgatory Park, and grandchildren regularly visited senior housing. She recommended trails for children to ride small tricycles and bicycles. Iyer noted there was an architectural trade-off between density and green space and this had to be examined, especially for the age group being considered. Fletcher replied developers did wish to create multistoried buildings but also wished to balance cost and after a height of six floors construction costs went up 40 percent per floor. He noted the relationship between construction costs and rent prices and the team wished to preserve affordability. Mette stated she appreciated the challenges with building higher buildings, and stated the commission should give credit to the planned outdoor rooftop space memory care garden. She encouraged more of this as a solution as well in the market rate section. Villarreal stated he wished instead to place solar panels on the rooftops. He thanked Fletcher for including EV (electric vehicle) charging in the parking lot and asked if they were dedicated to the visitors or to the public. Fletcher replied they would be for senior residents, not the general public, because they would be free of charge. Farr asked for the trigger for an EAW/EIS (Environmental Assessment Worksheet/Environmental Impact Statement). Klima replied the initial review was completed in 2006-2008 and staff consulted with the City Attorney and MN EQB and determined an EAW was not necessary this time as the project fell within the parameters of what was considered last time. Farr asked if a traffic study addressed shared parking ratios. Johnson replied the developer keyed on parking counts. The reduction of density on the site allowed the main entrance off Prairie Center level of service to be acceptable for the intersection staying as is. Also the reduction of overall arterial traffic plus a smaller project made the 2008 findings even stronger. Farr asked if shared parking between uses could facilitate market users could use the Presbyterian Homes site when parking there was not as full. Johnson replied the SRF report on traffic was silent on PLANNING COMMISSION MINUTES April 22, 2019 Page 6 shared reduction recommendations. Farr recommended the developer SRF provide strategic recommendations when the application came back to the commission. He also recommended a taller tower and to open up a town green He stated he liked the architecture and anticipated the project's greater detail in the application. Villarreal asked the definition of a three-quarter entrance. Rue stated a typical four-way intersection one could turn left-right in both directions, whereas here the movement straight across and the left turn were eliminated, making this not a true three-quarter entrance. Villarreal asked if there was a reason why there was no entrance from south Flying Cloud once the driver was past Prairie Center Drive. Rue replied the area was designed with Columbine and Fountain Place both signalized off the arterials. The predominant access would be off Columbine, and both that and Fountain Place would connect at signaled intersections to Prairie Center Drive and Flying Cloud Drive, respectively. Villarreal stated that forced a driver to make a circle or to make a U-turn, and more retail could make the situation more difficult to enter the site and asked if an entrance and exit on Flying Cloud Road could be considered. Rue replied the roadway was controlled by the county and the spacing requirements might not allow a change or a full access to be put in. Mette stated the three-quarter intersection would require anyone looking to take a left onto Prairie Center Drive would be coming up Columbine Road which usually was backed up in her experience. She anticipated congestion getting worse and urged that this needed to be mitigated,perhaps with two turn lanes. Kirk reiterated height, density, and protection of Purgatory Creek were the emphases in 2008, but he saw new needs for today. He commended the team and Presbyterian Homes. He stated he understood the costs but the commission needed to push for more green space. Parking and congestion were important issues and mistakes had been made in the past; he urged creative solutions for this for the future. Higgins urged the developer consider how deliveries, or when people move in or out, can take time and to plan for this. Villarreal asked the developer not to be beholden to chain businesses but to try to develop community retail, and to consider the flow of traffic with these delivery vehicles. He wished the EV chargers to be better plotted and located. He asked the developer to consider utilizing solar on the west-facing roofs. Farr stated he would like to scatter this and call it a mixed use project, which he did not find it to be. He stated he was drawn toward design guidelines, at the risk of moving toward a Town Center, which called for mixed use. He called for street-level retail with residential above. He also wanted to see dynamic pedestrian elements along the red lines (pedestrian edges) on the "sense of place" slide, and for greater integration with the rest of the development. He did not see residents in their eighties or older attempting to cross those intersections, driveways, curb cuts, and drive-through lanes, where presently retail businesses were planned to be isolated on drive-through islands. Mette agreed, and added this reminded her of Windsor Plaza which had retail on the first floor which would frame the main hotel really well with a plaza green space. She conceded this would impact an already difficult parking plan. She suggested a limit of two drive-through lanes,perhaps PLANNING COMMISSION MINUTES April 22, 2019 Page 7 at the northwest side. She commended the plaza but stated it could be incorporated with mixed use to allow for a framed community feel with a main central plaza. DeSanctis asked if there could be community garden, and Fletcher replied one was not planned at this time. MOTION: Kirk moved, seconded by Higgins to recommend a continuance of the discussion on the application into the May 13, 2019 meeting based on the staff report dated April 18 2019. MOTION CARRIED 8-0. B. PLANNERS' REPORT C. MEMBERS' REPORTS Farr stated this was National Architectural Week and also Earth Day. D. ADJOURNMENT MOTION: Farr moved, seconded by DeSanctis to adjourn the meeting. MOTION CARRIED 8-0. Chair Pieper adjourned the meeting at 8:54 p.m. APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY,MAY 13, 2019 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Charles Weber, Ann Higgins, Andrew Pieper, Ed Farr, Michael DeSanctis, Christopher Villarreal, Carole Mette, Balu Iyer CITY STAFF: Julie Klima, City Planner; Rod Rue, City Engineer; Matt Bourne, Manager of Parks and Natural Resources; Kristin Harley, Recording Secretary CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE—ROLL CALL Commission members Weber, Iyer and Villarreal were absent. III. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by DeSanctis to approve the agenda. MOTION CARRIED 6-0. IV. MINUTES MOTION: Kirk moved, seconded by Farr to approve the minutes of April 22, 2019. MOTION CARRIED 6-0. V. PUBLIC HEARINGS A. CASTLE RIDGE Location: 612-635 Prairie Center Drive Request for: • Planned Unit Development Concept Review on 19.75 acres • Planned Unit Development District Review with waivers on 19.75 acres • Zoning District Review on 19.75 acres and Zoning District change from C-Com to RM-2.5 on 1.4 acres • Site Plan Review on 6.94 acres • Preliminary Plat of four lots into one lots and two outlots on 19.75 acres PLANNING COMMISSION MINUTES May 13, 2019 Page 2 John Fletcher, of Presbyterian Homes and Services, presented the revised plan and highlighted the key questions the commissioners had at the April 22 hearing. A second large vehicle loading space and delivery lane was added. There were now two drop-off entrances, and short-term parking was added. The applicant working within this confined space added ten additional benches, and outdoor yoga studio, more al fresco outdoor dining space, more hardscaped seating area next to the entry, and added ivy vines to the sides of the parking garage. The first floor of the senior housing would include the outdoor yoga studio, bistro (indoor) dining, and al fresco dining spaces. The site would accommodate a wide range of occupants, from independent-living seniors to clients needing memory care. Community herb gardens were added to both the independent-living and memory-care areas. The rooftop would include a cistern system to collect rain water, since solar was not feasible for this development, as well as additional benches. As far as increasing the building height, that came with increased challenges, since height changed building type and changed the requirements for materials, increasing costs. The project would remain at five stories. Each area of the project would have its own parking requirement but the entire site would be subject to a master declaration to dictate parking standards, including cross access easements, parking rights, et cetera. He explained the parking areas and perimeter roads. DeSanctis applauded the inclusion of the memory herb garden and asked if hard numbers were run for the solar panels system. Fletcher replied the company explored this but could not take advantage of tax credits as a non-profit organization. Mette asked for and received clarification the maintenance of the vacated western part of Castlemoore Road would be borne by Presbyterian Homes and shared by the project partners. The private roads would maintained by the partners under a maintenance agreement, and there would be a private access easement. The public access to the site would be discouraged from being used for deliveries. Farr recommended changing the proposed seating on the rooftop (exhibit A) at the top of the wall to allow residents to enjoy a better vista. Fletcher replied there were benches where Farr indicated; the stars on the slide only showed the newest seating added. Farr also recommended widened front entries for emergency vehicles and a resident bicycle/tricycle lending program, which was successful for elderly residents. Fletcher replied the bike racks would be primarily for employees, and a bicycle/tricycle lending program could be considered. He commended the previous design of the colored crosswalk bisecting the connector and urged that it be restored. Fletcher replied the use across the street needed to be finalized,but he would add the walking path if the use called for it. Farr warned Fletcher to shift the location of the underground storage tank and to rethink the location of the accessible southwest corner parking stalls. Fletcher agreed to both suggestions. Klima presented the staff report. The public hearing for this item was opened at the April 22 meeting and continued to this meeting. The entire site was seeking a PUD approval and two sites had concept reviews, whereas only Presbyterian Homes would PLANNING COMMISSION MINUTES May 13, 2019 Page 3 be seeking final approval at this meeting. Staff recommended approval of this revised plan and PUD waivers. Mette asked for next steps for the two outlots, specifically if there was anything to prevent an applicant coming back with a 15-story office building or changing the plan to trigger a PUD instead of a site review. Klima replied City Code was very clear that a concept review was not binding, but such a hypothetical change at these outlots would have to go through PUD process and comprehensive plan revision and would be inconsistent with zoning. DeSanctis noted there were now three significant residential developments close to Mall and asked how to promote pedestrian access. Klima replied two of the projects were senior projects which limited the mobility of residents. The City would be looking at pedestrian connections as part of this and future development applications. The City had updated its transportation plan as a part of Aspire 2040 and this was a long-term process. Farr asked if Outlot C could be continued further east to the eastern edge of that southerly property line of the neighbor; as it was it might harm the nearby resident who had written a letter, and asked if an agreement could be added to allow this landowner future access to the outlot in the wake of future redevelopment. Rue replied the property owner would have legal access to the entire outlot according to the development agreement, but the City could explore extending the line. Another access was not likely in that area, however. Farr stated he was thinking of possible redevelopment on the other side of Castlemoore Drive, specifically the setback allowed next to the public way. Rue agreed to explore an agreement to address this. Farr noted the slide showing the trees and perennials off lot one, and asked if this was acceptable to staff. Klima replied perennials and landscape beds could only account toward 25 percent of the calculation and the site provided for more than the requirement, and staff calculated the waiver request accordingly. Angela Opstad from Cushman and Wakefield spoke about the Fountain Place project's possible change to the delivery flow of her business by vacating Castlemoore Drive to the east. She requested a traffic count at a minimum and for the commission to consider the letter submitted. Fletcher replied the partners were essentially cutting Castlemoore Drive in half. The western half would remain in place as a private drive at no cost, and the eastern half would be vacated and consolidated with two parcels to create an outlot planned for commercial use. Fountain Way would continue to have access through the intersection and delivery access would turn west onto Castlemoore Drive going to Columbine, which was a safer access. There would be no roundabout. He agreed to communicate with Ms. Opstad throughout the development process. MOTION: Farr moved, seconded by Kirk to close the public hearing. MOTION CARRIED 6-0. Farr commended the project and the applicant's efforts to address the commission members' and the residents' comments and concerns. Kirk concurred and stated this PLANNING COMMISSION MINUTES May 13, 2019 Page 4 process had been positive. Two additional project partners in the future would have a greater understanding of the commission's expectations as a result. MOTION: Farr moved, seconded by DeSanctis to recommend approval of the planned unit concept review on 19.75 acres, planned unit development district review with waivers on 19.75 acres, zoning district review on 19.75 acres and zoning district change from C-Corn to RM-2.5 on 1.4 acres, site plan review on 6.94 acres, and preliminary plat of four lots into one lots and two outlots on 19.75 acres based on plans stamp-dated May 1, 2019 and the staff report dated April 19, 2019 and May 9, 2019. MOTION CARRIED 6-0. VI. PLANNERS' REPORT VII. MEMBERS' REPORTS VIII. ADJOURNMENT MOTION: Kirk moved, seconded by Higgins to adjourn. MOTION CARRIED 6-0. The meeting was adjourned at 7:58 p.m. C S H M A N & Suite 200 3500 American Blvd W ��! t I WA K E F I E L D Minneapolis,MN 55431 Tel +1 952 831 1000 cushmanwakefield.com May 8, 2019 City Council, Planning Commission and Staff City of Eden Prairie VIA Hand-delivery 8080 Mitchell Road Eden Prairie, MN 55344 Re: Castle Ridge Redevelopment Dear Members of the City Council, Planning Commission and City Staff: We represent the owners of Fountain Place, the retail development located adjacent to the proposed Castle Ridge redevelopment site. Fountain Place is circled in blue on the attached site map. We understand that the proposed Castle Ridge project will be coming before the Planning Commission again on Monday,May 13th for review. We are excited about the Castle Ridge redevelopment; however,we are concerned that certain aspects of the project may negatively affect Fountain Place. For instance: 1. Road Impacts a. We understand that the developer of Castle Ridge is requesting that the City vacate the east portion of Castlemoor Drive. If this occurs, Fountain Place would no longer have access to and from Prairie Center Drive. This will negatively impact customer and semi-truck delivery access to Fountain Place. Fountain Place was developed with a'one-way'truck path. Delivery trucks enter from Columbine and exit onto Castlemoor and we need this access to continue. We oppose any negative impact on our access to and from Prairie Center Drive over Castlemoor Drive. b. We understand that the Castle Ridge developer is proposing a roundabout located at the Fountain Place curhcut to Castlemoor. We oppose such a roundabout. A roundabout will prevent trucks from efficiently accessing Fountain Place. 11732099v2 11111CUSHMAN & 1111 WAKEFIELD c. The staff report indicates that the developer needs to offer Fountain Place ingress/egress to Columbine and Prairie Center Drive. We currently have access to these roads over other public roads and oppose any privitazation of these roads that may cause us to incur liability for maintenance and other costs. 2. It is our understanding that neither the redevelopment plan nor the plan for Castlemoor Drive will necessitate any changes to the Fountain Place property. Fountain Place is opposed to any changes to its property. 3. We request that maintenance of the lot located on the corner of Prairie Center Drive and Flying Cloud Drive be addressed. Specifically,we request that the trees be cut down and that the vacant site be appropriately maintained until it is developed. The current condition of the lot significantly affects the visibility of Fountain Place and has been problematic,and an eyesore, for quite some time. Thank you for your consideration of our requests and please do not hesitate to contact me if you have any questions. incerely, A gela Opstad Senior Property Manager Asset Services Cushman&Wakefield 952.820.8752 Angela.opstad@cushwake.com C: Julie Klima via electronic mail 11732099v2 CU i11� SHMAN & 1 1/IIA K E F I EL D .. ' fi . . . T. ,I.• . ,,,,. . 1 'ti ' ' '' . , . , . . , - - ,. . 41 'A', i '., • •\ l' ..4"-- - - *41, ' ..:\C", .j; .'' '6 r t '." 7 % rgeer K 1 traismickw N r ,r i e . ' Ir '�, 5. ' . _. a' , rn r dr • a ` ._ ra Five Guys �.'• .f' +.' . 5 o Bell 4 _.�, __.: . 0 4% y • • ., r. I ` I:rt& (,� 1T , I • y 61 • . t 1 11 Pei ei s!,an.r.eef , t ... . --...;.51.!• i 's •••, '...." 40, , • ..is. • s :• 1'2589•Castletrt oor r,, , „4,. .5a`^' „�I 'Eden Prairie. MN 55344 . `: cb. 1 J .44 •... •ram k.-r' 'W "� • f ,. \,,, /'-'. 61 ,t'1 ,,• I- .y :• \ -. 5 ✓ 1- • 1' 1 r ,a V fa Sumt,Pl. t , ..c_ �.1..;:s,ir ' 11732099v2 Wi. VVestvvoo41 ,� P. MOWN,LW �%. �. 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'\ • D ' Ne', • .../<,..), . of 40 z --- • ) \\--- 1 % \.'S 493. , 4 , '. % . /1.II .• • 1 , ,:lie. � 4`c • 7idan ��--\ , LOT 7 LOT ,,,,N.4•-AWA,"n„c • \ ...'.4re .. Oppidan Eden Prairie Retail Um Prairie,MN x Concept Sate Mari CITY COUNCIL AGENDA DATE: SECTION: Public Hearings June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning Fountain Place IX.B. Janet Jeremiah/Julie Klima Requested Action Move to: • Close the Public Hearing; • Approve the 1st reading of Planned Unit Development District Review on 12.43 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff recommendations and Council conditions Synopsis This application is a proposal for exterior facade improvements to the building and site improvements to the parking lot and landscaping on the site. The proposed improvements are compliant with City Code and no waivers are being requested with this application. The proposed project meets the criteria as a minor amendment. City Code allows minor amendments to be considered by the City Council only, without referral by the Planning Commission. Background Fountain Place Retail was reviewed and approved by the City in 2003. The project included approximately 110,000 square feet of leasable area with surface parking to support the retail uses. The tenant space previously occupied by Sports Authority (38,000 square feet) has been vacant since 2016. In reaction to the change in market conditions for mid-box retailers, the property owners propose to make interior modifications to the former Sports Authority space to create two leasable spaces (20,000 sq. ft. and 18,000 sq. ft. approximately). With the proposed division of space, there is a need for a relocation of the existing entrance and the construction of second entrance to provide primary entrances to each of the new retail spaces. In addition to these facade improvements, the applicant is proposing some improvements to the parking lot in order to bring the site into closer conformance with the recently adopted parking lot design requirements. The site is located on approximately 12.43 acres, north of Flying Cloud Drive, east of Columbine Road and south of Castlemoor Drive. The property is guided as Regional Commercial in the City's 2030 Comprehensive Guide Plan and as Mixed Use in the draft 2040 Comprehensive Plan. The property is currently zoned as Commercial Regional Service. SITE PLAN & ARCHITECTURE The existing building primarily includes brick and glass as Class I materials and EIFS as a permitted Class II material. The proposed improvements on the south elevation include creating a new storefront for Tenant A (20,000 sf space) and if Tenant B space is leased within the construction timeline, a second storefront and associated façade improvements will be constructed consistent with the plans provided. If the Tenant B space is not leased during this timeframe the applicant requests approval to construct an interim façade as conceptually depicted in the plans and would construct the second entrance and associated improvement upon Tenant B space being leased. Both the interim and final conditions will be required to comply with the City's building material and architectural requirements and will provide for an updated aesthetic for the existing building while providing compatibility with the existing architecture and color palette for the retail center. The improvements include utilizing multiple colors of brick, glass, metal and EIFS to complement the existing building to create new storefronts, brick pilasters, and canopies. The improvements proposed along the west façade include color changes only. No building material changes are proposed for this façade. The applicant is also proposing to construct a screening wall along the rear of the building to screen the trash equipment area. The proposed wall complies with City Code requirements. There will be no changes to the existing footprint of the building. Proposed Final Condition U U�U (2) 'Ti® 7= r,» zjaI z' 1rw LA1 Rvi nMW e E. b L R e■ --- - ---r— c — r_ , _. , rr• 0 —.. . -, �� `� _ M �_ Ea F - - .w wiwrt o-�.r cvnw-r,.. ..m.c. ®T 1 Qma„w Tom_ LAMM.MT. 'PROFUSER'SOUTH PARTIAL ELEVATION Proposed Interim Condition CC LA Cr 0 \ I I , RI I I A._..._ T — ' 1 I I 'INTERIM' SOUTH PARTIAL ELEVATION 5oaIe Or=1.-0" Existing Conditions Proposed Final Conditions BUILDING FRONT WORK AREA I. 4 4 ii r i'I®..lii 1 SOUTH COLOR ELEVATION Scale 1/32"=1.-0" ems . — 1 . A__________ BUILDING SIDE Seale 1/32- = 1"-fl" WORK AREA 311--- - -''' - --- it (N r •MI ■ a 7.� .• lir • ( BUILDING HEAR DOCK Ilk pin 4 _ . :, • _ _ . ■ ■ :.. . .i'—� WORK AREA As a part of the Design Guidelines process, the City adopted updated requirements for parking lot design to address aesthetics and connectivity. These Code amendments included provisions for parking lot islands and providing pedestrian connections within parking lots. While this development was constructed quite some time before these requirements were in place, the existing site does include many of the site design and building features that were addressed with the Design Guidelines, such as parking island locations and size, light pole locations, and landscaping. In an effort to increase conformity with the updated requirements, the applicant is proposing to construct several parking lot islands and pedestrian connections along Castlemoor Drive to improve connectivity to the proposed Castle Ridge Redevelopment area. The site will continue to meet parking count requirements. Any future signage will require approval of a separate sign permit and all signage must comply with City Code. Existing landscape will remain onsite with the addition of landscaping in the newly constructed parking lot islands. The landscaping materials proposed are consistent with the existing design and species. The 120-Day Review Period Expires on September 25, 2019. Attachments 1. Land Use Map 2. Zoning Map 3. Aerial Map 4. Location Map Guide Plan Map: Fountain Place Address: 12595 Castlemoor Drive Eden Prairie, MN 55344 ' 1.)2::„ ilir /* 1 iiilVt.60 il / ,,v ,0 ,_ PRIMROSE 4�v' CARDIFF V7 /#* 4't r ril $ 7 IP ; - — , _ . : iii ...gm AI • r riii• Ed, City of Eden Prairie Land Use Guide Plan Map 2000-2030 Rural Residential 0.10 Units/Acre Neighborhood Commercial N Low Density Residential 0-2.5 Units/Acre — Community Commercial StreamsFIR 17.7 Low Density/Public/Open Space - Regional Commercial Principal ArterialA —A Minor Arterial - Medium Density residential 2.5-10 Units/Acre ®Town Center •i . $ +;. ,i —B Minor Arterial DATE Approved 03-19-03 DATE Revised 12-06-06 nMedium Density Residential/Office - Park/Open Space —Major Collector DATE Revised 01-07-05 DATE Revised 03-01-07 DATE Revised 11-07-05 DATE Revised 06-01-07 EDEN I High Density Residential 10-40 Units/Acre Public/Quasi-Public DATE Revised 02-23-06 DATE Revised 10-01-07 Minor Collector DATE Revised 03-23-06 DATE Revised 03-01-08 nAirport Golf Course DATE Revised 06-23-06 DATE Revised 03-01-09 Office - Church/Cemetary PRAIRIE Y// Office/Industrial Open WaterFIITE:gif LNE.•WORK•DHEAM M 2 Office/Public/Open Space Right—Of—Way 460 230 O ogamm�Me mo1.m_o.„®o�o..o.a, o ..o..460 Feet - Industrial Q CityLimits Zoning Map: Fountain Place Address: 12595 Castlemoor Drive Eden Prairie, MN 55344 .; ','".:,\14, misi mpir • a SITE o%., J •• • PRIMROS ,-,' ,• ,' 1 •• s% CARDIFF i l+ WOW. 7 n vv City of Eden Prairie Zoning Map =Rural -Regional Commercial Shoreland Management Classifications N R1-44 One Family-44,000 sf.min. -TC-C I NE I Natural Environment Waters R1-22 One Family-22,000 sf min. -TC-R I RD I Recreational Development Waters R1-13.5 One Family-13,500 sf min. -TC-MU I GD I General Development Waters(Creeks Only) . 1 1 ,.. t R1-9.5 One Family-9,500 sf min. -Industrial Park-2Acre Min, ® 100- Year Floodplain RM-6.5 Multi-Family-6.7 U.P.A.max. ^Industrial Park-5Acre Min. -RM-2.5 Multi-Family-17.4 U.P.A.max.-General Industrial-5 Acre Min. Up dated through approved Ordinances#26-2008 EDEN Office Public Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE Neighborhood Commercial 1-1 GolfCourse Date:March 1,2009 Community Commercial l I Water m case of discrepancy related to a zoning ciassnmadon on this zoning map,the Ordinance tIVE•WOBIC•tlfi EI1M and attached legal description on file at Eden Prairie Ciry center will prevail. -Highway Commercial l I Right of Way -Regional Service Commercial QCityLimits 0 0.075 0.15 Miles .wau_...m..��mo..m._..®..g..o.a.,a ..o...,E„..m Aerial Map: Fountain Place Address: 12595 Castlemoor Drive Eden Prairie, MN 55344 ,:_ ; .A • -it •f` , __* , n 1 1•„ • 1�. G ' i.'ol��' l n 1 ' �- i N . _ 4., 77.7j.::.....f.,.\:.. .‘. ;...: ..,_. . , , - la ..1- N.,,,, �m . .'. • y+� + _ W7411: . . S��E ' � f .4.° r- r-` �E .. T"� i. ..:. P.,;1.-40:Llr• 1 . t ' . • • • -'1::.,,:,`. I .4A... ,....:,,. ,- ..,. . er. 45'• . . - •• • r .14 Ale ., • .....::.. ..,,,, . .__ .......I.. . 4: .. .4.s S All A . z, A y `:y0 F-et i I CN_ Location Map: Fountain Place Address:12595 Castlemoor Drive Eden Prairie, Minnesota 'C IN C o — � U Castlemoor Drive Proposed Project Location Home Goods PROJECT SITE G`o-d / N Michaels L T 0 4ntaih c, O 140 28 Feet d CN I 1 1 1 1 1 1 CITY COUNCIL AGENDA DATE: SECTION: Public Hearings June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning City Yard Waste Drop Off Site IX.C. Janet Jeremiah/Beth Novak-Krebs Requested Action Move to: • Close the Public Hearing; and • Adopt a Resolution for a Site Plan Review on 13.84 acres Synopsis The City of Eden Prairie is requesting approval of a Site Plan to establish a yard waste drop off area at the Maintenance Outdoor Storage Site (M.O.S.S.) at 9811 Flying Cloud Drive. The property is 13.84 acres and is located on the east side of Flying Cloud Drive approximately 1/4 mile southwest of Pioneer Trail. The proposal includes adding areas for residents to drop off yard waste, trees and brush in the southwest corner of the site. This project involves creating a new gated primary access point on Flying Cloud Drive southwest of the existing driveway. The current driveway will remain for emergency use by City vehicles and will remain gated. The proposed plan includes a portable booth near the entrance to the drop off area for staff to check- in residents and assist with directing the resident based on the types of material the resident is dropping off. Background The site currently includes a 11,700 square foot sand/salt storage canopy building built in 2005 and a 12,884 square foot cold storage (unheated) equipment building for storage of off season equipment built in 2015. The site is currently used by the City for the storage of trees and brush, construction material, vehicles and equipment. Rather than developing a new location for resident services, the applicant is adding these services to an existing site. This project allows the public to use the site similar to the way it is already being used. The drop off area is proposed to be open when City staff is not using the site for City operations to avoid conflicts. The intent is to open the site for the public during daylight hours. The dates and times of operation will be further defined by the Public Works Department when the project is closer to completion and operation. The booth at the entrance is proposed to be approximately 8' by 12' which does not require a building permit. The color will match the primary structures on the site. The booth is portable so the location can change when the operations of the facility are further defined. Concrete jersey barriers will help direct residents around and through the drop off area. The barriers are movable so that there can be modifications to traffic patterns if needed. The City of Plymouth operates a similar facility. The consultant gathered information from Plymouth regarding the impact of site layout and traffic levels experienced. At the City of Plymouth site, one-day special drop off events can cause as much as 3,000 feet of traffic stacking from the entrance with 1,200 feet of on-site driveway available. The proposed site in Eden Prairie is designed with a 1,300 foot drop-off loop. Upon entering the site, there is 350 feet of stacking before the guard booth. To provide additional stacking, the applicant is proposing to add an extended 600 feet of turn lane on Flying Cloud Drive. The County and the City are working through the details of the road improvements. Additional traffic control by the Police Department and others will be provided if needed. The City is proposing to add plantings along the south side of the property and along Flying Cloud Drive to screen the drop off area. The sustainable features on this site include collecting and composting some of the material for re-use by the residents, use of native plantings and reducing stormwater discharge rates through stormwater management. Planning Commission Recommendation The Planning Commission voted 6-0 to recommend approval of the project at the May 13, 2019 meeting. Attachments 1. Resolution for Site Plan 2. Staff Report 3. Land Use Map 4. Zoning Map 5. Aerial photo 6. Planning Commission Minutes CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- A RESOLUTION GRANTING SITE PLAN APPROVAL FOR A CITY YARD WASTE DROP OFF SITE BY THE CITY OF EDEN PRAIRIE WHEREAS, the City of Eden Prairie, has applied for Site Plan approval of a City Yard Waste Drop Off Site to construct an area for the public to drop off yard waste at the M.O.S.S. site on April 1, 2019; and WHEREAS, the Planning Commission reviewed said application at a public hearing at its May 13, 2019 meeting and recommended approval of said site plans; and WHEREAS, the City Council has reviewed said application at a public hearing at its June 18, 2019 meeting. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,that site plan approval is granted to the City of Eden Prairie based on the plans stamp dated May 9, 2019 and reviewed and approved by the City Council on June 18, 2019. ADOPTED by the City Council of the City of Eden Prairie this 18th day of June, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk STAFF REPORT TO: Planning Commission FROM: Beth Novak-Krebs, Senior Planner DATE: May 9, 2019 SUBJECT: City Yard Waste Drop Off Site LOCATION: 9811 Flying Cloud Drive Maintenance Outdoor Storage Site (M.O.S.S.) REQUEST: Site Plan Review on 13.84 acres BACKGROUND The City of Eden Prairie is requesting approval of a Site Plan to establish a yard waste drop off area at the Maintenance Outdoor Storage Site . (M.O.S.S.) at 9811 Flying Cloud Drive. The 0 property is 13.84 acres and is located on the east Y ... ii r I /41 side of Flying Cloud Drive approximately 14 south west of Pioneer T rail across from airport property. . oud The site currently includes a 11,700 square foot r �YA"pon sand/salt storage canopy building built in 2005 '-. I and a 12,884 square foot cold storage (unheated) _ equipment building for storage of off season equipment built in 2015. _ ,46' .., The site is bound by airport property to the north II and west, Allied Waste Services to the south and ._- the former landfill site to the east. •0.t{ The site is currently used by the City for the ,• storage of trees and brush, construction material, ,, vehicles and equipment. The proposal includes adding areas for residents to drop off yard waste, Sie trees and brush. In addition, some of the material will be composted for reuse by residents. Grass clippings will not be accepted. Rather than developing a new location for resident services, the applicant is adding these services to an existing site. This project allows the public to use the site similar to the way it is already being used. The drop off area is proposed to be open when City staff is not using the site for City operations Staff Report—City Yard Waste Drop Off Site Page 2 to avoid conflicts. The intent is to open the site for the public during daylight hours. The dates and times of operation will be further defined by the Public Works Department when the project is closer to completion and operation. COMPREHENSIVE PLAN AND ZONING The site is guided Industrial and it is zoned Industrial — General. The use is permitted in this zoning district.The proposal does not require changes to either the guiding or zoning.The property to the north and west is guided Airport and the property to the south and east is guided Industrial. The property to the west is zoned Public,to the north is zoned Airport Commercial,to the south is zoned I-2 Industrial and the property to the east is zoned Rural. SITE PLAN The existing buildings on . " } c- — — — — wnr J R19Eh R66I) .' LW. J the site are located toward I.G — g_- — ,rn _ _''Y,r_. 1,7 - the rear of the site with - concrete bunkers for theP '� `°"°°°� " s„iE (---- ,1 '� 1 3 f���8�3d�ls P #9 'v➢'.� �__ ' o a storage of materials located '� � �° � ���3 r,.� ^��^€Y���� '��� � _ova - along Flying Cloud Drive. - ' l The driveway to the site is °°°s - , l `„-- .� - \ currently near the north "° ._ ,_ B.OLOC.A�a,N GWP, corner of the property and it - ,, - _ `" E. � °� / is gated. Yard 1 - - Waste �i1 / • •, Drop Off ` The yard waste drop off Area ../ - area is proposed to be E DATA located in the southwest .S,. "imr..... �r �6 corner of the site. This = ` ' project involves creating a , m „ E_ new gated primary access ,' CI " °�°�°�°� �° rz Property Line point across from the PRELIMINARY-NOT y?�f FOR CONSTRUCTION Vr1 driveway to Executive Aviation on the other side N of Flying Cloud Drive. The current driveway will remain as a driveway for emergency use by City vehicles and will remain gated. The proposed plan includes a potable booth near the entrance to the drop off area for staff to check- in residents and assist with directing the resident based on the types of material the resident is dropping off.. The booth is proposed to be approximately 8' by 12' which does not require a building permit. The color will match the primary structures on the site. The booth is portable so the location can change when the operations of the facility are further defined. Concrete jersey barriers will help direct residents around and through the drop off area. The 2 Staff Report—City Yard Waste Drop Off Site Page 3 barriers are movable so that there can be modifications to traffic patterns if needed. The existing stormwater infiltration basin along the south side of the property will be expanded. There is a berm along Flying Cloud Drive that provides some level of screening of the site. The applicant is proposing to add trees and shrubs on the bermlea to enhance the screening. LANDSCAPE PLAN ' -- Because no trees will be - = - E- removed for this project, Tree Replacement is not required. Because there is no primary � � structure being constructed as .. a part of this project landscaping is not required _ for this project; however, the - Rendering of Proposed City Yard Waste Drop Off site from applicant is proposing trees Flying cloud Drive and shrubs on the berm along ° Flying Cloud Drive and on the south side of the drop off area for screening. There are a few larger existing trees along the south side of the site that will be transplanted along Flying Cloud Drive to provide enhanced screening and the transplanted trees will be replaced with new trees. TRAFFIC The City of Plymouth operates a similar facility. The consultant gathered information from Plymouth regarding the impact of site layout and traffic levels experienced. At the City of Plymouth site, one-day special drop off events can cause as much as 3,000 feet of traffic stacking from the entrance with 1,200 feet of on-site driveway available. The proposed site in Eden Prairie is designed with a 1,300 foot drop-off loop. Upon entering the site, there is 350 feet of stacking before the guard booth. To provide additional stacking, the applicant is proposing to add an extended 600 feet of turn lane on Flying Cloud Drive. The County and the City are working through the details of the road improvements. Additional traffic control by the Police Department and others will be provided if needed. LIGHTING There will be a street light near the main entrance into the site, there will be security lighting and security cameras on the guard booth. The site will only be open to the public during daylight hours so there is not a need for lighting beyond the lighting on the existing buildings and what is being proposed. SIGNS The applicant is proposing a sign near the main entrance. The sign will be designed to match the 3 Staff Report—City Yard Waste Drop Off Site Page 4 signs at other City facilities and will be code compliant. SUSTAINABILITY FEATURES The sustainable features on this site include collecting and composting some of the material for re- use by the residents, using native plantings. Reducing stormwater discharge rates through stormwater management. NEIGHBORHOOD MEETING The Public Works Department held a neighborhood meeting on April 16, 2019. Invitations were mailed to 100 residents and 6 aviation businesses at the airport. No one attended the meeting. STAFF RECOMMENDATION Recommend approval of the following request: • Site Plan Review on 13.84 acres This is based on plans stamp dated May 9, 2019, and staff report dated May 9, 2019. 4 Guide Plan Map: City Yard Waste Drop Off Site Address: 9811 Flying Cloud Drive Eden Prairie, MN 55344 1 1 Ww4ISiiii 18-4 14,6'....11.-4'r i A4' " — CI CC ,.4 Pi" • � 0 ..it. ,:: , iii, o _ 4111 AIRPORT . UNO/ . Y TAXI L_ 1 r , I • a PROJECT 61%4, v'k, SITE .4 QUEEN AIR ____ iir .iii IP' _Ian ---............_...___ City of Eden Prairie Land Use Guide Plan Map 2000-2030 Rural Residential 0.10 Units/Acre Neighborhood Commercial Ni Low Density Residential 0-2.5 Units/Acre Community Commercial Streams r//j Low Density/Public/Open Space - Regional Commercial —Principal Arterial —A Minor Arterial Medium Density residential 2.5-10 Units/Acre ®Town Center 4•e • { 1 + ^ —B Minor Arterial DATE Approved 03-19-03 DATE Revised 12-06-06 b l Medium Density Residential/Office - Park/Open Space —Major Collector DATE Revised 01-07-05 DATE Revised 03-01-07 DATE Revised 11-07-05DATE Revised 06-01-07 E D E N - High Density Residential 10-40 Units/Acre Public/Quasi-Public DATE Revised 02-2323-06 DATE Revised 10-01-07 Minor C0112CtOr DATE Revised 03-23-06 DATE Revised 03-01-08 Airport Golf Course DATE Revised 06-23-06 DATE Revised 03-01-09 Office - Church/Cemetary PRAIRIE Office/Industrial Open Water „o�t•D E +:+ M ogamm�Me mo1.m_..„®.�"""o."., " 22 Office/Public/Open Space Right-Of-Way 790 395 O 790V Feet - Industrial Q CityLimits Zoning Map: City Waste Drop Off Site Address: 9811 Flying Cloud drive Eden Prairie, MN 55344 lir o ce cr IIIIIIII ofill o - iiiirr .... SS 11 „Ng /O CJV ,S, /An-.0PROJECT O</O SITE City of Eden Prairie Zoning Map 0 0.15 0.3 Legend Miles Rural -Regional Service Commercial Shoreland Management Classifications N R1-44 One Family-44,000 sf.min. -Regional Commercial NE Natural Environment Waters I RDI Recreational Development Waters R1-22 One Family-22,000 sf min. ®TC-c GD I General Development Waters(Creeks Only) ,i._ , R1-13.5 One Family-13,500 sf min. ®TC-R ® 100- Year Floodplain EDEN R1-9.5 One Family-9,500 sf min. OTC-MU RM-6.5 Multi-Family-6.7 U.P.A.max. I I Industrial Park-2 Acre Min, Up dated through approved Ordinances#26-2008 -RM-2.5 Multi-Family-17.4 U.P.A.max. MC Industrial Park- 5 Acre Min. Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE ®Airport Office -General Industrial-5 Acre Min. Date:March 1,2009 I Office I I Public In case of discrepancy related to a toning classitmaeon on this zoning map,the ordinance tlfk WOBIC•DHEsM and attached legal description on file at Eden Paine Ciry Center will prevail. I Neighborhood Commercial I I Golf Course 11 Community Commercial I I Water -Highway Commercial 1 I Right of Way ■Airport Commercial ■TOD-R Transit Oriented Development-Residential Transit Oriented Development-Residential ^°a°.°p°^m..=°°^m°_..,®°.°^°°=° ..o...,,,a..m.,..,,.mo, Aerial Map: City Yard Waste Drop Off Site Address:9811 Flying Cloud Drive Eden Prairie, Minnesota Pr 1. J RT 4J411i ?1. 0 0 * Rt -�� O _Z AO 441 m ' \ ' Pi 4 . ' ,. . imalimor,_ ?W m [ _. ._ , 411 Flying Cloud Airport • t f 4' OJ G" F•• e GA, S co 9T SITE •�s 4•�O�� <�/, (6' eq / 4c 9GF4, `�<i,fr Old Landfill Site 7 F 1 - I 240 480 960 Feet APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY,MAY 13, 2019 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Charles Weber, Ann Higgins, Andrew Pieper, Ed Farr, Michael DeSanctis, Christopher Villarreal, Carole Mette, Balu Iyer CITY STAFF: Julie Klima, City Planner; Rod Rue, City Engineer; Matt Bourne, Manager of Parks and Natural Resources; Kristin Harley, Recording Secretary CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE—ROLL CALL Commission members Weber, Iyer and Villarreal were absent. III. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by DeSanctis to approve the agenda. MOTION CARRIED 6-0. IV. MINUTES MOTION: Kirk moved, seconded by Farr to approve the minutes of April 22, 2019. MOTION CARRIED 6-0. V. PUBLIC HEARINGS A. CITY YARD WASTE DROP SITE Location: 9811 Flying Cloud Drive Request for: Site Plan Review on 13.84 acres Robert Ellis, Director of Public Works for Eden Prairie, presented a PowerPoint and detailed the application. The City was requesting approval of a Site Plan to establish a yard waste drop off area at the Maintenance Outdoor Storage Site at 9811 Flying Cloud Drive, located on the east side of Flying Cloud Drive and southwest of Pioneer Trail across from airport property. The site is approximately a half-mile from residential housing and is hidden behind a berm. The site included a sand and salt storage canopy building and a cold storage equipment PLANNING COMMISSION MINUTES May 13, 2019 Page 2 building for storage of off season equipment. The site would also be used by the City for the storage of trees and brush, construction material, vehicles and equipment. The proposed drop off site would accept yard waste, trees and brush but not grass clippings, dirt, lumber, stumps or mixed loads. The site would be open April through November, primarily later daylight hours and on weekends. Ellis displayed and explained the entrance and the egress and the gate, the traffic access, and circulation within the site. He displayed the views of the site from various residential areas and displayed the timeline for completion, with construction beginning in July, 2019 and the site being opened to the public in April, 2020. Kirk asked if the site would include an RV sanitary dump station. Ellis replied that had not been considered but there was the potential for that. A truck that cleaned sewer lines would be accommodated there. DeSanctis asked what impact the light dome would have on the residential area. Ellis replied only one new streetlight would be installed,plus some wall packs, but otherwise there was not much new lighting. The facility would not normally operate after dark. DeSanctis asked if this was an opportunity to use wind/solar energy or a combination. Ellis replied his office had not explored it due to height restrictions stemming from its proximity to the airport, and there would be minimal power usage on site. The facility would be selling power back to the energy grid, and since all available space would be used, there was no space for solar panels, though perhaps there is potential for them on the former landfill site. This would entail a discussion with the MPCA, plus holding community meetings and working through state law. Farr asked for and received confirmation the county approved the improvements to Flying Cloud Road at this site. He asked if drivers inadvertently entering the site during off hours could negotiate a three-point turn at the automated entry gate. Ellis replied the City would explore accommodating that for a vehicle with a trailer; the current design made it possible for a small vehicle to do so. Farr emphasized the importance of the fire hydrant being able to service the farthest pile of dumped wood onsite. Pieper asked for a figure on improvements and operating costs. Ellis replied 750,000.00 dollars was budgeted, and the annual operating budget was estimated at 60,000.00 dollars but he hoped it would be operated at 45,000.00. He estimated 30,000.00 dollars a year for maintenance. Higgins asked how mixed loads would be prohibited. Ellis replied the City took the City of Plymouth's experience and found that effective communicated prevented problems. He expected there to be some "growing pains"the first year. Two employees would work the site at all times to inspect and if necessary to reject loads. There would also be signage. Farr asked if there would be restrooms for employees and the public. Ellis replied there would be no permanent restrooms; there would be port-a-Potties for employees at a minimum. PLANNING COMMISSION MINUTES May 13, 2019 Page 3 Klima commented the site was guided and zoned for industrial purposes, which was a permitted use. Staff recommended approval. MOTION: Higgins moved, seconded by DeSanctis to close the public hearing. MOTION CARRIED 6-0. MOTION: Higgins moved, seconded by Kirk to recommend approval of the site plan review on 13.84 acres based on the plan stamp-dated May 9, 2019 and staff report dated May 8, 2019. MOTION CARRIED 6-0. VI. PLANNERS' REPORT VII. MEMBERS' REPORTS VIII. ADJOURNMENT MOTION: Kirk moved, seconded by Higgins to adjourn. MOTION CARRIED 6-0. The meeting was adjourned at 7:58 p.m. CITY COUNCIL AGENDA DATE: SECTION: Public Hearings June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning Code Amendments in Chapter 11 relating IX.D. Janet Jeremiah/Beth Novak-Krebs to solar energy systems Requested Action Move to: • Close the Public Hearing; and • Approve the 1st Reading of the Ordinance to Amend City Code Chapter 11 relating to solar energy systems Synopsis As a part of Sustainable Eden Prairie, staff is applying for SolSmart Designation for the City. One of the criteria for achieving a designation is to consider zoning code revisions to address and allow for solar energy systems. The City Code does not distinctly address solar energy systems; however, it is the City's practice to regulate solar energy systems as accessory uses with the approval of a building permit. The proposed amendment to Chapter 11 is intended to provide clarity that solar energy systems are allowed uses and provide language supporting the current process to obtain a permit. The amendment documents the practice already in place for solar systems. The proposed changes include adding definitions and adding solar energy systems to Subsection 3. Special Requirements in Section 11.03 as permitted accessory uses in all zoning districts. This subsection includes requirements that apply in all zoning districts. Since solar energy systems are permitted in all zoning districts as an accessory use, this is an appropriate section to include the proposed requirements. Background SolSmart is a national designation program recognizing cities, counties, and regional organizations that foster the development of solar energy systems. The goal of the program is to reduce barriers to installing solar and streamline the process required to install solar as a way to encourage solar development within a community. The SolSmart program is incentivizing communities to amend their Codes to clarify that solar energy systems are a permitted use in all zoning districts without barriers. Aspire 2040 includes a number of strategies related to solar energy systems. Through the implementation of Aspire 2040, the City has the opportunity to address solar energy systems in more detail. Sustainable Eden Prairie encourages the use of solar energy systems. As Sustainable Eden Prairie evolves, additional amendments may be forthcoming. Proposed Amendments Amending Section 11.02 Definitions by adding new definitions in alphabetic order in the section and renumbering definitions as appropriate: • "Active Solar Energy System" is a system whose primary purpose is to harvest energy by transforming solar energy into another form of energy, or transferring heat from a collector, to another medium using mechanical, electrical, or chemical means. • "Ground Mounted Solar Energy System" is a freestanding active solar energy system mounted directly to the ground using a rack or pole. • "Roof Mounted Solar System" is an active solar energy system located on the roof of a building, back side of a parapet wall, or stage loft. • "Wall Mounted Solar System" is an active solar energy system located on the wall of a building. Amending Section 11.03, Subd. 3, Special Requirements to include the following: O. Active Solar Energy Systems shall comply with the following conditions: (a) Active Solar Energy Systems shall be permitted accessory uses. (b) Roof Mounted Systems and Wall Mounted Systems attached to a principal structure shall comply with all requirements relating to principal structures. (c) Ground Mounted Systems shall comply with all standards relating to accessory structures. Planning Commission Recommendation The Planning Commission voted 7-0 to recommend approval of the amendment at the May 28, 2019 meeting. Attachments 1. Ordinance 2. Staff Report 3. Planning Commission Minutes CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2019 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 11, SECTIONS 11.02 AND 11.03 AND RELATING TO THE INSTALLATION OF SOLAR ENERGY SYSTEMS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 11, Section 11.02 Definitions is hereby amended by inserting the following new definitions in alphabetic order in the section and renumbering definitions as appropriate: 1. "Active Solar Energy System" is a system whose primary purpose is to harvest energy by transforming solar energy into another form of energy, or transferring heat from a collector, to another medium using mechanical, electrical, or chemical means. 2. "Ground Mounted Solar Energy System" is a freestanding active solar energy system mounted directly to the ground using a rack or pole. 3. "Roof Mounted Solar System" is an active solar energy system located on the roof of a building, back side of a parapet wall, or stage loft. 4. "Wall Mounted Solar System" is an active solar energy system located on the wall of a building. Section 2. Section 11.03, Subd. 3, Special Requirements is amended by adding the following: O. Active Solar Energy Systems as Accessory Uses (a) Roof Mounted Systems and Wall Mounted Systems attached to a principal structure shall comply with all requirements relating to principal structures. (b) Ground Mounted Systems shall comply with all standards relating to accessory structures. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 5. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 18th day of June, 2019, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the_day of , 2019. Kathleen Porta, City Clerk Ronald A. Case, Mayor Published in the Eden Prairie News on the day of , 2019. STAFF REPORT TO: Planning Commission FROM: Beth Novak-Krebs, Senior Planner DATE: May 22, 2019 SUBJECT: Code Change—City Code Chapter 11, relating to Solar Energy Systems BACKGROUND As a part of Sustainable Eden Prairie, staff is applying for SolSmart Designation for the City. SolSmart is a national designation program recognizing cities,counties,and regional organizations that foster the development of solar energy systems. The goal of the program is to reduce barriers to installing solar and streamline the process required to install solar as a way to encourage solar development within a community.Communities can receive designations of Gold,Silver or Bronze. One of the criteria for achieving a designation is to consider zoning code revisions to address and allow for solar energy systems. The City Code does not distinctly address solar energy systems;however,it is the City's practice to regulate solar energy systems as accessory uses with the approval of a building permit.The proposed amendment is intended to provide clarity that solar energy systems are allowed uses and provide language supporting the current process to obtain a permit. The SolSmart program is incentivizing communities to amend their Codes to clarify that solar energy systems are a permitted use in all zoning districts without barriers. Therefore,the proposed language is designed to be inclusive rather than prescriptive. This amendment along with other City initiatives related to solar will allow the City to apply for the Gold designation. Aspire 2040 includes a number of strategies related to solar energy systems. Through the implementation of Aspire 2040,the City has the opportunity to address solar energy systems in more detail. Sustainable Eden Prairie encourages the use of solar energy systems. As Sustainable Eden Prairie evolves, additional amendments may be forthcoming. PROPOSED CODE CHANGES The proposed changes include adding definitions and adding solar energy systems to Subsection 3. Special Requirements in Section 11.03. This subsection includes requirements that apply in all zoning districts. Since solar energy systems are permitted in all zoning districts as an accessory use, this is an appropriate section to include the proposed requirements. Amending Section 11.02 Definitions by adding the following definitions alphabetically and renumbering all of the definitions: Staff Report— Solar Code Amendment Page 2 • "Active Solar Energy System" is a system whose primary purpose is to harvest energy by transforming solar energy into another form of energy or transferring heat from a collector to another medium using mechanical, electrical, or chemical means. • "Ground Mounted Solar Energy System"is a freestanding solar system mounted directly to the ground using a rack or pole. • "Roof Mounted Solar System"is a solar conversion system located on the roof of a building, back side of a parapet wall, or stage loft. • "Wall Mounted Solar System"is a system located on the wall of a building. Amending Section 11.03, Subd. 3, Special Requirements to include the following: O. Active Solar Energy Systems shall comply with the following conditions: (a) Active Solar Energy Systems shall be permitted accessory uses. (b) Roof Mounted Systems and Wall Mounted Systems attached to a principal structure shall comply with all requirements relating to principal structures. (c) Ground Mounted Systems shall comply with all standards relating to accessory structures. STAFF RECOMMENDATION Staff recommends approval of the amendments to Chapter 11, Section 11.02 Definitions and Section 11.03 Subd. 3. Special Requirements as represented in the May 22, 2019 staff report and the draft code language. 2 APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY, MAY 28, 2019 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Charles Weber, Ann Higgins, Andrew Pieper, Ed Farr, Michael DeSanctis, Christopher Villarreal, Carole Mette, Balu Iyer CITY STAFF: Julie Klima, City Planner; Rod Rue, City Engineer; Matt Bourne, Manager of Parks and Natural Resources; Kristin Harley, Recording Secretary CALL THE MEETING TO ORDER Chair Kirk called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE—ROLL CALL Commission members Pieper and Farr were absent. III. APPROVAL OF AGENDA MOTION: DeSanctis moved, seconded by Weber to approve the agenda. MOTION CARRIED 7-0. IV. MINUTES MOTION: Iyer moved, seconded by Mette to approve the minutes of May 13, 2019. MOTION CARRIED 7-0. V. PUBLIC HEARINGS A. CODE AMENDMENT FOR SOLAR ENERGY SYSTEMS Request to: • Amend City Code Chapter 11 relating to Solar Systems as permitted accessory uses Klima presented the staff report. The City of Eden Prairie was pursuing a gold star designation through the Sol Smart program in partnership with the Metropolitan Council as part of the Sustainable Eden Prairie Initiative, and this was not a change in practice. This was an amendment to the City code to provide a definition for solar energy systems PLANNING COMMISSION MINUTES May 28, 2019 Page 2 and adding language to the zoning ordinance to allow solar energy systems as a permitted accessory use in all zoning districts. Staff recommended approval. Iyer asked for the difference between the gold, silver, and bronze designations. Klima replied the Sustainability Coordinator would be better able to speak to this, but it was an indication of local effort to encourage solar. A solar energy audit was completed in collaboration with the Metropolitan Council and Sol Smart and the recommendation from that was a gold star designation application. Mette asked for an explanation of the list of four definitions for energy systems, specifically if each type (ground-mounted, roof- mounted, and wall-mounted) listed was indeed a separate type. Klima replied the three different mounts were all part of the energy solar systems, so one was a broader definition and these three types were subsets. These related to setback requirements. DeSanctis asked if the adjective "accessory use" indicated only a secondary, not a primary use of solar energy. Klima replied there would need to be a primary use on the site. Villarreal noted the three types previously referenced each defined solar energy system differently and each was an active solar energy system. Klima replied it would provide more clarity to refer to each as being part of a larger active solar energy system. The definitions came from a combination of research conducted by City staff of ten cities that have gone through a similar process and the feedback resulting from the zoning ordinance audit. Villarreal stated the language made their practical application unclear; "energy" might be misused and perhaps "electricity" could be substituted. He asked if "conversion of energy"meant storing it in a battery and if that language should be clarified. Klima asked for a further clarification of the question. Villarreal noted rooftop solar energy was paired with a battery and asked if additional language mentioning battery systems was reasonable. Klima replied she did not believe the language would prohibit mention of a battery, as the language was intended to be broad so as not to restrict future application and residents' compliance. Villarreal stated he agreed; he wished only for the language to be accurate. He also asked if this would allow for community solar energy systems, i.e., large solar arrays in open development spots. Klima replied the language was not intended to prohibit, discourage or restrict this type of use; the City had created a new land use category called"eco-innovation"toward the end of allowing flexibility. Weber noted the amendment was not truly concerned with solar energy so much as where the device sat on a property in Eden Prairie. Klima agreed the language was not concerned with the science of converting energy but how to regulate it based on its location. Weber suggested the language "another medium"would encompass a battery. Kirk noted the word "chemical" included the concept of a battery. Villarreal replied he agreed somewhat, however one did not"transfer heat"into a battery but electrons. Kirk replied he saw the language "transforming solar energy into another form of energy or transferring heat from a collector into another medium" as inclusive of both heat and electron transfer. Mette agreed the language did not necessarily preclude the use of a battery, and suggested the substitution of"transforming solar energy into another form of energy or energy storage" instead of"transferring heat from a collector into another PLANNING COMMISSION MINUTES May 28, 2019 Page 3 medium"which she thought meant a rooftop collector such as a water system. Mette asked for a clarification that solar energy was being added to the Code as a primary use. Klima replied this was being done through the creation of the "eco-innovation"zoning code amendment. DeSanctis asked what financial incentives were being considered. Klima replied she was not aware of any incentives through the City, but they could potentially be offered in the future, and for now the incentives would come through private energy entities. Villarreal suggested entering a comma after the word"energy" and before "or" in the phrase, "transforming solar energy into another form of energy [comma]" and adding another comma after"collector"in"or transferring heat from a collector [comma] into another medium" for additional clarity. MOTION: Villarreal moved, seconded by DeSanctis to close the public hearing. MOTION CARRIED 7-0. MOTION: Villarreal moved, seconded by DeSanctis to recommend approval of the code amendment revision based on the staff report dated May 22, 2019 with the amendment to add a comma after the second word"energy" in the second line of the definition of the active solar energy system and a comma after the word"collector" in the said definition. MOTION CARRIED 7-0. VI. PLANNERS' REPORT VII. MEMBERS' REPORTS Villarreal asked staff for the location of the online agendas. Klima replied the agendas and related materials were posted on the Eden Prairie calendar. VIII. ADJOURNMENT MOTION: DeSanctis moved, seconded by Higgins to adjourn. MOTION CARRIED 7- 0. The meeting was adjourned at 7:26 p.m. CITY COUNCIL AGENDA DATE: SECTION: Public Hearing June 18,2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: Vacation 19-04 ITEM NO.: Denise Christensen Vacation of Drainage and Utility Easements IX.E. Public Works/Engineering Requested Action Move to: Close the public hearing; and Adopt the Resolution vacating Drainage and Utility Easements. Synopsis The property owners and the developer of the lot at 16540 Beverly Drive have requested the vacation of all the drainage and utility easements to facilitate the plat of Beverly Ridge for new home construction. Background Information The drainage and utility easements were originally dedicated with the plat of Cedar Hills West. New drainage and utility easements will be dedicated with the plat of Beverly Ridge. The release of the resolution vacating the drainage and utility easements shall be conditioned on the recording of the plat of Beverly Ridge. Attachments • Resolution • Location Map • Site Plan • Published Notice • Notification List CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- VACATION OF ALL THE DRAINAGE AND UTILTY EASEMENTS OVER LOT 2, BLOCK 3, CEDAR HILLS WEST VACATION 19-04 WHEREAS, the City of Eden Prairie has a certain drainage and utility easements described as follows: All drainage and utility easements lying over, under and across Lot 2, Block 3, CEDAR HILLS WEST, according to the recorded plat thereof, Hennepin County, Minnesota, as delineated and dedicated on said CEDAR HILLS WEST. WHEREAS, a Public Hearing was held on June 18, 2019, after due notice was given to affected property owners and published in accordance with M.S.A. 412.851; and WHEREAS, the Council has been advised by City Staff that the proposed vacation of the above described drainage and utility easements has no relationship to the comprehensive municipal plan; and WHEREAS, it has been determined that the said drainage and utility easements are not necessary and have no interest to the public, therefore, should be vacated. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council as follows: 1. Said drainage and utility easements as described above are hereby vacated. 2. The City Clerk shall prepare a Notice of Completion of Proceedings in accordance with M.S.A. 412.851. 3. This Resolution is contingent upon and shall not be effective until the plat of Beverly Ridge has been recorded with the County Recorder/Registrar of Titles as applicable. The City Clerk shall not present the Notice of Completion of Proceedings to the County Auditor or file it with the County Recorder/Registrar of Titles until the plat of Beverly Ridge is recorded. ADOPTED by the Eden Prairie City Council on June 18, 2019. Ronald A. Case, Mayor ATTEST: Kathleen Porta, City Clerk 7>.- ttl- \ ' 106 J,5 SA tion 4' / 4/0 1 J ,�c; Riley T1 16N v R22W C ` O� 2 22 �O OCT�F£R GF. � 29(28 ALTO WAY 1.0 )' TILIA STRATUS F e OSPECT RD. �H�� GCT. CIRRUS a Q� cc TACO RN R/pcF \\ '' a o N M ^ J �O A. U V ' T QoR 132. L C9 62 J M >- [w (7. ---- 1 <4. DR. ct i BEVERL� 135. ai?,- z z W p` RD. w /00 DR. T ,. 0 L., i Ihg c NN\ ,/ tVAC 19-04 NORTH LOCATION MAP 1 • I ' / / / _ _ _ - _ I 1 1 t I 9 I. I II 1 2 k I l I (: I ( I 1 3 1 i 1 F L " [ j _ rm A F.) r l l L r U r l \ { 1 is 1 [ 1 1 ii _ x \ni C i � `NN � i II I \ L. _VL L D IV_ ( I ( PROPOSED DESCRIPTION FOR EASEMENT VACA11ON All drainage and utility easements lying over, under and across Lot 2, Block 3, CEDAR HILLS WEST, according to the recorded plot thereof Hennepin, Minnesota, as delineated and dedicated on said CEDAR HILLS WEST. • This sketch does not purport to show the existence or nonexistence of any encroachments from or onto the hereon described land, easements of record or unrecorded easements which affect said land or any improvements to said land. Denotes easement to be vacated Not to Scale PTN�pp�7: 1 I*NEERen inee inQ' Cad File: 118239-EASEMENT O ""�j" raj VACATION.dwg Description Sketch for: ,-s C CIVR ENGINEERS LAND PLANNERS LAW SURVEYORS LANDSCAPE ARCHTEL S Folder#: 8290 �,CD (651)681-1914 Mark Gergen 2422 ate-prise Drive Fax:681-9488 Drawn by: KSO Mendota Heights,MN 55120 www.pioaeereng.Com Nton"wwww. OF ©2015 Pioneer Engineering,P.A. VACATION 19-04 NOTICE OF VACATION OF ALL DRAINAGE AND UTILITY EASEMENTS LYING OVER, UNDER AND ACROSS LOT 2, BLOCK 3, CEDAR HILLS WEST, HENNEPIN COUNTY, MINNESOTA, AS DELINEATED AND DEDICATED ON SAID CEDAR HILLS WEST. Notice is hereby given that a public hearing will be held before the Eden Prairie City Council at the Eden Prairie City Hall, 8080 Mitchell Road, Eden Prairie, Minnesota, on June 18, 2019 at 7:00 p.m. to hear all persons present upon the proposed vacation of all the drainage and utility easements described as follows: All drainage and utility easements lying over, under and across Lot 2, Block 3, CEDAR HILLS WEST, according to the recorded plat thereof, Hennepin County, Minnesota, as delineated and dedicated on said CEDAR HILLS WEST. By Order of the City Council Published in the Eden Prairie News on May 30, 2019. NOTIFICATION LIST VACATION REQUEST 19-04 A copy of the Public Hearing Notice has been sent to owners of the following parcels: 2911622130001 2911622130012 2911622420010 2911622420011 2911622420012 2911622420014 2911622420015 2911622420016 2911622420017 2911622420081 A copy of the Public Hearing Notice has been sent to the following Utilities: CenterPoint Energy Century Link Communications Comcast Cable Xcel Energy CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Payment of Claims X. City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted(roll call vote) Synopsis Checks 267623 —268156 Wire Transfers 1022688 - 1022900 Wire Transfers 7108 - 7138 Purchasing Card 7120 City of Eden Prairie Council Check Summary 6/18/2019 Division Amount Division Amount 000 General 397,404 308 E-911 400 100 City Manager 8,293 309 DWI Forfeiture 137 101 Legislative 326 315 Economic Development 58,549 102 Legal Counsel 70,604 317 Eden Prairie Players 1,220 110 City Clerk 821 502 Park Development 2,817 111 Customer Service 13,997 509 CIP Fund 94,225 112 Human Resources 533 522 Improvement Projects 2006 585,855 113 Communications 14,066 526 Transportation Fund 44,444 114 Benefits&Training 10,855 532 EP Road Connect Flying Cloud 16,530 130 Assessing 3,291 538 SingleTree Lane South 3,578 131 Finance 6,919 Total Capital Projects 807,756 132 Housing and Community Services 3,681 133 Planning 5,136 601 Prairie Village Liquor 180,083 136 Public Safety Communications 4,291 602 Den Road Liquor 298,300 137 Economic Development -749 603 Prairie View Liquor 205,461 138 Community Development Admin. 245 605 Den Road Building 2,094 151 Park Maintenance 59,760 701 Water Enterprise Fund 353,725 153 Organized Athletics 1,214 702 Wastewater Enterprise Fund 389,072 154 Community Center 21,445 703 Stormwater Enterprise Fund 31,877 156 Youth Programs 6,068 Total Enterprise Fund 1,460,613 157 Special Events 1,137 158 Senior Center 4,477 802 494 Commuter Services 26,648 159 Recreation Administration 549 803 Escrow Fund 12,255 160 Therapeutic Recreation 121 807 Benefits Fund 1,288,807 161 Oak Point Pool 1,606 809 Investment Fund 968 162 Arts 5,680 811 Property Insurance 6,009 163 Outdoor Center 668 812 Fleet Internal Service 68,525 164 Park Rental Facilities 36 813 IT Internal Service 94,879 168 Arts Center 1,641 814 Facilities Capital ISF 5,651 180 Police Sworn 53,089 815 Facilites Operating ISF 27,082 184 Fire 717,150 816 Facilites City Center ISF 85,088 200 Engineering 1,697 817 Facilites Comm.Center ISF 116,321 201 Street Maintenance 39,719 Total Internal Svc/Agency Fund 1,732,232 202 Street Lighting 119,818 Total General Fund 1,575,588 Report Total 5,585,919 301 CDBG 865 303 Cemetary Operation 6,656 312 Recycle Rebate 550 Total Special Revenue Fund 8,071 442 2012B G.O.Refund Capital Imp 525 445 Cable PEG 1,133 Total Debt Service Fund 1,658 City of Eden Prairie Council Check Register by GL 6/18/2019 Check# Amount Supplier/Explanation Account Description Business Unit Comments 267662 764,792 EUREKA CONSTRUCTION INC Improvement Contracts General Fixed Asset Account Gr Preserve Blvd Reconstruction 7108 677,535 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Fire Relief Pension Payment Fire FIRE Relief Payment 268002 371,799 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Wasterwater Collection Wastewater Fee June 2019 267982 281,407 HEALTHPARTNERS Accounts Receivable Health and Benefits Premiums June 2019 7126 271,998 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll Taxes PR Ending 05.24.19 7113 252,684 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll Taxes PR Ending 05.10.19 7111 177,410 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 04.26.19 7124 174,367 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 04.10.19 1022736 98,513 XCEL ENERGY Electric City Center-CAM 7120 87,906 USB-PURCHASING CARD Equipment Parts Police Sworn 1022774 73,575 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Rehab 1022786 70,151 SRF CONSULTING GROUP INC Design&Engineering EP Rd Connect to Flying Cloud 267858 62,376 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 1022846 53,655 XCEL ENERGY Electric Water Supply(Wells) 1022795 53,401 XCEL ENERGY Electric Street Lighting 267681 52,248 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 267968 52,041 EBERT CONSTRUCTION Building General Fixed Asset Account Gr 268006 44,444 MN DEPT TRANSPORTATION Design&Engineering Transportation Fund 268106 42,885 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 267904 40,084 THE OSSEO CONSTRUCTION CO.LLC Improvement Contracts Water Capital 1022778 37,870 LOGIS Network Support Assessing 267944 36,873 BITUMINOUS ROADWAYS INC Other Contracted Services Capital Maint.&Reinvestment 267991 36,206 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1022871 36,176 ADVANCED ENGINEERING&ENVIRONMENTAL SE Design&Engineering Water Capital 267623 35,000 STEWART TITLE Accounts Receivable Economic Development Fund 268113 31,885 MINNESOTA DEPT OF HEALTH Licenses,Taxes,Fees Utility Operations-General 1022839 30,629 SRF CONSULTING GROUP INC Design&Engineering Improvement Projects 2006 267896 30,574 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 268126 29,895 PEMBER COMPANIES,INC. Improvement Contracts Improvement Projects 2006 1022822 28,544 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 7128 25,407 EMPOWER Deferred Compensation Health and Benefits 7115 25,365 EMPOWER Deferred Compensation Health and Benefits 1022726 23,748 PEARSON BROTHERS INC Sweeping Stormwater Non-Capital 268148 23,517 TIMBERWALL LANDSCAPE&MASONRY PRODUCTS Building Materials Capital Maint.&Reinvestment 267712 22,468 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit 267961 22,139 DAVIS MOTORSPORTS OF DELANO Autos Capital Maint.&Reinvestment 267793 22,108 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store 7127 21,592 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 7114 21,391 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 268142 20,398 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 1022827 19,078 HANSEN THORP PELLINEN OLSON Other Contracted Services General Fixed Asset Account Gr 267678 18,590 INDUSTRIAL PAINTING SPECIALISTS Equipment Repair&Maint Water Capital 267633 18,495 BOLTON&MENK INC Design&Engineering Improvement Projects 2006 267731 18,481 LAWNS ARE US Accounts Receivable TIF-Eden Shores Senior Housing 267713 16,050 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 267999 15,631 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 268060 15,073 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store 1022820 14,741 CENTERPOINT ENERGY Gas General Community Center 268061 14,715 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store 268039 14,644 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 267947 14,332 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie Village Liquor Store 1022834 14,210 PARROTT CONTRACTING INC Equipment Repair&Maint Water Distribution 267636 14,206 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 267794 14,169 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Den Road Liquor Store 268064 14,130 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 1022770 14,019 GARTNER REFRIGERATION&MFG INC Contract Svcs-Ice Rink Ice Arena Maintenance 268038 14,010 GRI EDEN PRAIRIE,LLC Waste Disposal Prairie Village Liquor Store 267890 13,802 REHBEIN'S AGRICULTURAL SERVICES Lime Residual Removal Water Treatment 267886 13,768 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 7121 13,426 I-494 CORRIDOR COMMISSION Payroll-ExecutiveDirector 494 Corridor Commission 267857 13,235 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 1022895 13,120 STREICHERS Clothing&Uniforms Police Sworn 268024 13,099 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 267990 12,248 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 267950 12,248 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 267909 11,697 VIDEOTRONIX INC Capital Under$25,000 Capital Maint.&Reinvestment 267635 11,496 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store 7129 11,324 FURTHER-AKA SELECT HSA-Employee Health and Benefits 7118 11,304 FURTHER-AKA SELECT HSA-Employee Health and Benefits 267707 11,251 SCHICHTELS NURSERY INC Landscape Materials/Supp Reforestation 267948 11,173 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie Village Liquor Store 268134 10,507 QUETICA LLC Design&Engineering Water Distribution 268013 10,357 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 267679 10,137 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 268022 9,985 SEBCO INC Capital Under$25,000 FF&E-Furn,Fixtures&Equip. 267848 9,972 HORWITZ,INC. Machinery&Equipment Fleet Operating 267887 9,499 PHOTOSHELTER INC Software Maintenance IT Operating 268105 9,422 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 267692 9,269 METERING&TECHNOLOGY SOLUTIONS Repair&Maint.Supplies Water Metering 267838 9,244 GRAYMONT Treatment Chemicals Water Treatment 267980 9,228 GRAYMONT Treatment Chemicals Water Treatment 267733 9,000 POSTAGE BY PHONE RESERVE ACCOUNT Postage Customer Service 267634 8,811 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store 1022880 8,771 GRANICUS INC Other Contracted Services Communications 267705 8,688 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 1022821 8,366 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering 267870 8,000 METRON-FARNIER LLC Merchandise for Resale Water Metering 268149 7,947 TRUEMAN WELTERS INC Equipment Repair&Maint Capital Outlay Parks 1022779 7,822 MENARDS Operating Supplies Park Maintenance 267877 7,702 NAC Contract Svcs-HVAC Prairie Village Liquor Store 267843 7,650 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police Sworn 267910 7,300 VISCUSO FRANK Conference/Training Fire 268036 7,290 XIGENT SOLUTIONS LLC Other Contracted Services IT Capital 267795 7,244 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 268146 7,200 TECH SALES CO Maintenance Contracts Water Treatment Check# Amount Supplier/Explanation Account Description Business Unit Comments 268125 7,110 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 268084 6,990 EHLERS&ASSOCIATES INC Deposits Escrow 268123 6,925 NORTHSTAR MUDJACKING&MORE LLC Other Contracted Services Street Maintenance 267800 6,650 CLIFTONLARSONALLEN LLP Audit&Financial Finance 1022886 6,492 METRO SALES INCORPORATED* Other Rentals IT Operating 267786 6,330 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 268127 5,972 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 267975 5,881 FIRE CATT LLC Equipment Testing/Cert. Fire 267915 5,673 CITY OF EDEN PRAIRIE Improvements to Land General Fixed Asset Account Gr 1022709 5,630 WSB&ASSOCIATES INC Other Contracted Services Pleasant Hill Cemetery 7130 5,524 FURTHER-AKA SELECT FSA-Dependent Care Health and Benefits 1022758 5,405 WSB&ASSOCIATES INC Design&Engineering Improvement Projects 2006 268057 5,382 BMC SOFTWARE INC Software Maintenance IT Operating 267703 5,360 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 267809 5,298 CORE&MAIN Equipment Parts Water Distribution 268079 5,284 DPC INDUSTRIES INC Laboratory Chemicals Water Treatment 267908 5,071 VERIZON WIRELESS Pager&Cell Phone IT Operating 267732 5,054 AVS COMPANIES Capital Under$25,000 Concessions 268112 4,960 METRON-FARNIER LLC Merchandise for Resale Water Metering 267647 4,953 CROSS NURSERIES Landscape Materials/Supp Reforestation 267876 4,950 MUELLER CO Repair&Maint.Supplies Water Metering 268028 4,942 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concr. City Center-CAM 268117 4,935 MINTAHOE INC Miscellaneous Internal Events 1022768 4,915 ESS BROTHERS&SONS INC Repair&Maint.Supplies Wasterwater Collection 268070 4,760 COMMERCIAL ASPHALT CO Asphalt Overlay Street Maintenance 268092 4,738 GRAYMONT Treatment Chemicals Water Treatment 267826 4,737 EXPRESSIVE! Other Contracted Services Organizational Services 267823 4,697 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fleet-Police 268129 4,674 POSTMASTER Postage Communications 267885 4,664 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 267668 4,637 GRAYMONT Treatment Chemicals Water Treatment 1022761 4,513 ASPEN WASTE SYSTEMS INC. Waste Disposal Fire Station#3 1022733 4,507 TWIN CITY HARDWARE Contract Svcs-General Bldg Pool Maintenance 268087 4,504 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 1022712 4,445 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 267935 4,396 M-R SIGN CO INC Signs Traffic Signs 268045 4,383 ABM ONSITE SERVICES-MIDWEST Janitor Service Utility Operations-General 268130 4,305 PRAIRIEVIEW RETAIL LLC Other Contracted Services Prairie View Liquor Store 1022800 4,286 BRAUN INTERTEC CORPORATION Testing Improvement Projects 2006 267674 4,244 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1022785 4,195 REINDERS INC Chemicals Park Maintenance 268119 4,179 MOMENTUM LEARNING AND DEVELOPMENT Conference/Training Facilities Staff 1022762 4,140 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 267730 4,130 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 268050 4,111 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 268051 4,091 AVR INC Asphalt Overlay Street Maintenance 1022874 4,067 CENTERPOINT ENERGY Gas Wastewater Lift Station 267834 4,065 GENERAL REPAIR SERVICE Equipment Parts Fleet Operating 1022716 4,038 GARTNER REFRIGERATION&MFG INC Contract Svcs-Ice Rink Ice Arena Maintenance 1022873 4,006 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 1022713 3,996 CENTERPOINT ENERGY Gas Den Road Liquor Store 268076 3,983 DEPT OF EMPLOYMENT/ECONOMIC DEVELOPMENT Interest Economic Development Fund 268111 3,975 METERING&TECHNOLOGY SOLUTIONS Capital Under$25,000 Water Metering 267628 3,916 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 1022760 3,894 A-SCAPE INC Contract Svcs-Lawn Maint. Building 51 1022723 3,886 METRO ELEVATOR INC Contract Svcs-Elevator Senior Center 1022883 3,863 ITRON INC. Maintenance Contracts Water Metering 1022756 3,711 VAN PAPER COMPANY Tenant 1-Cleaning Supply General Community Center 268040 3,700 CASTRO CLEANING LLC Janitor Service Utility Operations-General 1022865 3,649 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint.Supplies Park Maintenance 267938 3,640 ACT-ASSOC.FOR COMMUTER TRANSPORTATION Conference/Prof.Dev. 494 Corridor Commission 267875 3,500 MOVEFWD INC Other Contracted Services Housing and Community Service 1022866 3,500 VAN PAPER COMPANY Cleaning Supplies City Hall(City Cost) 1022714 3,499 DAKOTA SUPPLY GROUP INC Merchandise for Resale Water Metering 267959 3,497 CORE&MAIN Equipment Parts Water Distribution 268034 3,464 VIDEOTRONIX INC Contract Svcs-Security General Community Center 267983 3,410 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police Sworn 1022814 3,395 VAN PAPER COMPANY Cleaning Supplies Park Shelters 1022765 3,390 CDW GOVERNMENT INC. Computers-Monitors IT Operating 267787 3,366 AVR INC Asphalt Overlay Street Maintenance 267942 3,273 AVR INC Asphalt Overlay Street Maintenance 267994 3,268 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 1022717 3,264 GRANGER Supplies-HVAC Water Metering 267818 3,121 DPC INDUSTRIES INC Treatment Chemicals Water Treatment 267997 3,110 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating 267630 3,104 ASPEN MILLS Clothing&Uniforms Fire 1022882 3,080 INTERSTATE POWER SYSTEMS INC Equipment Repair&Maint Water Supply(Wells) 267694 3,077 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake 267854 3,000 IRON MALTESE ATHLETICS Health&Fitness Fire 1022840 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply(Wells) 268095 2,975 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police Sworn 1022816 2,954 WENCK ASSOCIATES INC OCS-Studies Stormwater Non-Capital 267785 2,922 AMERICAN ENGINEERING TESTING INC Testing Improvement Projects 2006 267871 2,888 MINNESOTA DEPARTMENT OF EMPLOYMENT Unemployment Compensation Organizational Services 268097 2,855 HOUSEAL LAVIGNE ASSOCIATES Other Contracted Services Planning 267881 2,812 OLSEN CHAIN&CABLE Equipment Repair&Maint Fleet Operating 1022744 2,757 GREENSIDE INC Contract Svcs-Lawn Maint. City Center-CAM 267638 2,729 CENTURYLINK Fiber Lease Payments City Center-CAM 268025 2,712 SOUTHWEST TRANSIT Outside Water Sales Escrow 1022818 2,705 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 1022868 2,698 VINOCOPIA Liquor Product Received Prairie View Liquor Store 268096 2,687 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 267941 2,658 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1022892 2,590 PRAIRIE ELECTRIC COMPANY Equipment Repair&Maint City Center-CAM 268062 2,587 BRYAN ROCK PRODUCTS INC Repair&Maint.Supplies Wasterwater Collection 267859 2,575 LAKELAND ENGINEERING EQUIP CO Repair&Maint.Supplies Park Acquisition&Development 1022763 2,561 BIFFS INC Waste Disposal Park Maintenance 267984 2,557 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 267663 2,525 FARRELL EQUIPMENT&SUPPLY CO INC Machinery&Equipment Fleet Capital 268012 2,523 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 267874 2,445 MOTOROLA SOLUTIONS INC Equipment Repair&Maint Public Safety Communications 267928 2,438 MN VIKINGS AR Utility Water Enterprise Fund 268056 2,405 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store 267846 2,348 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 267841 2,338 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police Sworn 1022735 2,332 WM MUELLER AND SONS INC Gravel Street Maintenance 267790 2,332 BERNICK'S WINE Liquor Product Received Den Road Liquor Store 1022893 2,304 REINDERS INC Chemicals Park Maintenance 267830 2,294 FIRST MINNETONKA CITY BANK Corridor Comm.Misc 494 Corridor Commission 268156 2,258 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 267806 2,229 COMMERCIAL TRUCK COLLISSION INC Equipment Repair&Maint Fleet Operating 268019 2,192 QUETICA LLC Contract Svcs-Roof Water Treatment 1022707 2,079 VAN PAPER COMPANY Cleaning Supplies General Community Center 1022803 2,038 GREENSIDE INC Contract Svcs-Lawn Maint. City Center-CAM 268035 2,020 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 267641 2,000 CITY OF EDEN PRAIRIE Dues&Subscriptions Fire 267943 1,999 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store 267988 1,978 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 267888 1,950 PRAIRIE RESTORATIONS INC Other Contracted Services Park Maintenance 268078 1,935 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 267629 1,935 ARVIG Fiber Lease Payments IT Operating 1022784 1,932 PRAIRIE ELECTRIC COMPANY Equipment Repair&Maint City Center-CAM 268131 1,907 PRESCRIPTION LANDSCAPE Other Contracted Services Street Maintenance 7117 1,901 FURTHER-AKA SELECT FSA-Medical Health and Benefits 267981 1,895 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Concessions 267784 1,869 ALEX AIR APPARATUS INC Operating Supplies Emergency Management 268033 1,856 VESSCO INC Equipment Parts Water Treatment 1022888 1,850 MITY-LITE INC Supplies-General Bldg Senior Center 7123 1,841 FURTHER-AKA SELECT FSA-Dependent Care Health and Benefits 1022870 1,839 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating 267974 1,815 E-SMASH BADMINTON LLC Instructor Service Lesson Skills Development 267861 1,800 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 1022829 1,798 MENARDS Cleaning Supplies Water Treatment 1022708 1,793 VINOCOPIA Liquor Product Received Prairie View Liquor Store 268136 1,773 RIEDELL SHOES Capital Under$25,000 Ice Lessons 1022757 1,753 VINOCOPIA Liquor Product Received Prairie View Liquor Store 267906 1,748 TYLER TECHNOLOGIES INC Other Contracted Services IT Operating 267969 1,606 EDEN PRAIRIE COMMUNITY EDUCATION Other Contracted Services Oak Point Operations 267869 1,600 MARTIN-MCALLISTER Other Contracted Services Police Sworn 267701 1,588 ORGANIX SOLUTIONS Waste Disposal City Center-CAM 1022841 1,585 STREICHERS Clothing&Uniforms Police Sworn 267699 1,578 NEOLOGY INC Equipment Repair&Maint Police Sworn 268155 1,512 VESSCO INC Equipment Parts Water Treatment 267815 1,500 DEPARTMENT OF CORRECTIONS Other Contracted Services Park Maintenance 268132 1,500 PROMO WORLD LLC Incentives 494 Corridor Commission 268073 1,498 CORE&MAIN Repair&Maint.Supplies Water Distribution 1022875 1,482 FILTRATION SYSTEMS Supplies-HVAC City Center-CAM 1022725 1,482 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 267631 1,453 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store 267989 1,450 INTERTECH INC Contract Development IT Operating Check# Amount Supplier/Explanation Account Description Business Unit Comments 1022715 1,410 ELECTRIC PUMP Equipment Repair&Maint Wastewater Lift Station 267656 1,404 EAU CLAIRE BREWING PROJECT THE LLC Liquor Product Received Prairie View Liquor Store 1022807 1,368 PHYSIO CONTROL INC Other Contracted Services Fire 267698 1,359 NAC Contract Svcs-HVAC City Center-CAM 267913 1,339 YORKTOWN OFFICES Rent 494 Corridor Commission 1022747 1,334 LYNDALE PLANT SERVICES Contract Svcs-Int.Landscape City Center-CAM 1022869 1,315 WSB&ASSOCIATES INC Other Contracted Services Stormwater Non-Capital 1022734 1,304 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 1022860 1,290 LOWERY,THOMAS Tuition Reimbursement/School Organizational Services 267805 1,287 COMMERCIAL ASPHALT CO Patching Asphalt Street Maintenance 1022782 1,276 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 267839 1,264 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 267847 1,234 HOME DEPOT CREDIT SERVICES Supplies-Plumbing Arts Center 267967 1,224 EAU CLAIRE BREWING PROJECT THE LLC Liquor Product Received Prairie Village Liquor Store 268086 1,211 FIRE SAFETY USA INC Equipment Repair&Maint Fleet Operating 268098 1,200 HOUTZ,STEPHEN J Other Contracted Services Summer Theatre 267836 1,192 GOPHER STATE ONE-CALL OCS-Utility Locates Water Distribution 1022899 1,183 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store 1022881 1,173 HANSEN THORP PELLINEN OLSON Design&Engineering Water Capital 267669 1,169 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 267642 1,166 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 7119 1,162 FURTHER-AKA SELECT Other Contracted Services Health and Benefits 267892 1,161 SIGNSOURCE Contract Svcs-General Bldg City Center-CAM 1022772 1,133 GRANICUS INC Equipment Repair&Maint Cable PEG 1022815 1,114 VINOCOPIA Liquor Product Received Den Road Liquor Store 1022728 1,106 SHERWIN WILLIAMS CO Operating Supplies Park Acquisition&Development 267954 1,091 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 268103 1,089 INNOVATIVE GRAPHICS Operating Supplies Police Sworn 1022898 1,088 WALL TRENDS INC Contract Svcs-General Bldg Fire Station#1 1022780 1,076 METRO SALES INCORPORATED* Equipment Rentals 494 Corridor Commission 267677 1,073 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 1022781 1,067 MINNESOTA EQUIPMENT Equipment Parts Fleet Operating 268052 1,060 BARTON SAND&GRAVEL CO Waste Blacktop/Concrete Street Maintenance 267889 1,040 PRYES BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 1022788 1,035 STREICHERS Clothing&Uniforms Police Sworn 1022711 1,034 ASPEN WASTE SYSTEMS INC. Waste Disposal General Community Center 1022722 1,029 MENARDS Landscape Materials/Supp Water Treatment 1022793 998 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store 267850 996 HYDROCORP Other Contracted Services Utility Operations-General 268099 996 HYDROCORP Other Contracted Services Utility Operations-General 267718 994 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 1022802 992 FASTENAL COMPANY Equipment Parts Fleet Operating 267903 990 THE ADVENT GROUP Temp 494 Corridor Commission 267691 975 MEDICINE LAKE TOURS Special Event Fees Trips 267724 968 US BANK Interest Investment Fund 267912 956 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 1022872 949 A-SCAPE INC Contract Svcs-Lawn Maint. Den Bldg.-CAM 267685 941 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 268102 937 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 267670 915 GYM WORKS Equipment Repair&Maint Fitness Center Check# Amount Supplier/Explanation Account Description Business Unit Comments 267716 907 SUBURBAN CHEVROLET Equipment Repair&Maint Fleet Operating 268054 900 BELLAND,BRIANNA M Other Contracted Services Summer Theatre 267783 898 AIRGAS USA LLC Supplies-Pool Pool Maintenance 268077 897 DISPLAY SALES Supplies-General Bldg Facilities Staff 1022738 889 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Fire 267788 880 BARNA,GUZY&STEFFEN,LTD Legal Legal Council 268047 878 AIRGAS SAFETY Supplies-Pool Pool Maintenance 1022777 878 LEROY JOB TRUCKING INC Other Contracted Services Police Sworn 1022832 855 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 267842 849 HENNEPIN COUNTY I/T DEPT Software Maintenance Public Safety Communications 1022835 839 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Public Safety Communications 267827 831 FASTSIGNS Operating Supplies-Station sup Fire 267690 828 MARS SUPPLY Lubricants&Additives Fleet Operating 1022891 821 POMP'S TIRE SERVICE INC Tires Fleet Operating 1022825 820 GRAFIX SHOPPE Autos Fleet-Police 1022721 817 JASPER ENGINEERING&EQUIPMENT COMPANY Equipment Parts Water Treatment 267902 806 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 267672 779 HEALTHPARTNERS Employment Support Test Organizational Services 1022731 779 STREICHERS Clothing&Uniforms Police Sworn 1022773 756 GRAYBAR Supplies-Electrical Maintenance Facility 1022710 754 YOUNGSTEDTS COLLISION CENTER Autos Fleet-Police 1022831 738 MULCAHY COMPANY INC Supplies-Pool Pool Maintenance 1022766 735 DREW'S CONCESSIONS LLC Merchandise for Resale Concessions 267939 728 AIRGAS USA LLC Supplies-Pool Pool Maintenance 267985 726 IDN-H.HOFFMAN,INC Supplies-General Bldg Ice Arena Maintenance 267695 722 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 267688 720 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 267899 719 STAPLES ADVANTAGE Office Supplies Customer Service 267680 703 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment 267822 695 EDEN PRAIRIE COMMUNITY EDUCATION Gym Rental Adult Open Gym 268021 675 ROUND LAKE VINEYARDS&WINERY Liquor Product Received Prairie Village Liquor Store 268058 675 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire 1022857 673 HACH COMPANY Laboratory Chemicals Water Treatment 267882 657 OLSEN'S EMBROIDERY/COMPANY Safety Supplies Fleet Operating 1022885 656 MENARDS Operating Supplies Park Maintenance 267645 652 CORE&MAIN Small Tools Water Distribution 268144 636 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 268147 630 THE ADVENT GROUP Temp 494 Corridor Commission 267653 627 DOMACE VINO Liquor Product Received Prairie Village Liquor Store 267807 624 CONQUER EDEN PRAIRIE Instructor Service Lesson Skills Development 268128 624 PINE PRODUCTS INC Landscape Materials/Supp Park Maintenance 1022737 621 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Outdoor Center Facilities 1022838 621 SPS COMPANIES Supplies-Plumbing Pioneer Park(EP Road) 267998 617 MAD SCIENCE OF MINNESOTA Instructor Service Preschool Events 1022771 605 GRAINGER Cleaning Supplies Water Metering 267655 590 EARL F ANDERSEN INC Signs Traffic Signs 268104 589 J H LARSON COMPANY Supplies-Electrical Franlo Park 267987 589 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 267817 586 DOMACE VINO Liquor Product Received Prairie Village Liquor Store 268135 578 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Den Road Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 1022693 576 CONCRETE CUTTING AND CORING Small Tools Capital Outlay Parks 267726 575 VERLEY,TARYN Other Contracted Services Theatre Initiative 267883 573 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 1022767 572 ELECTRIC PUMP Equipment Repair&Maint Wastewater Lift Station 1022817 572 ASPEN WASTE SYSTEMS INC. Waste Disposal Maintenance Facility 267639 567 CENTURYLINK Internet IT Operating 267664 563 FRANA&SONS Outside Water Sales Escrow 267796 558 CARVER COUNTY LICENSE CENTER Equipment Repair&Maint Capital Outlay Parks 1022877 556 FORKLIFTS OF MINNESOTA INC Equipment Repair&Maint Utility Operations-General 1022843 554 TWIN CITY SEED CO Landscape Materials/Supp Pleasant Hill Cemetery 268041 550 ECO SHRED MN INC Other Contracted Services Recycle Rebate 267715 543 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 1022813 534 THE OASIS GROUP Employee Assistance Organizational Services 1022792 532 WATSON CO INC,THE Merchandise for Resale Concessions 268029 529 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 267729 525 WELLS FARGO BANK MINNESOTA NA Paying Agent 2012B GO Refund Capital Improv 267717 522 SUMMIT COMPANIES Contract Svcs-Fire/Life/Safe Fire Station#1 267714 521 STAPLES ADVANTAGE Office Supplies Utility Operations-General 267719 520 THE ADVENT GROUP Temp 494 Corridor Commission 267966 516 EARL F ANDERSEN INC Signs Traffic Signs 267934 503 WEST TITLE LLC AR Utility Water Enterprise Fund 1022900 502 XCEL ENERGY Electric General Fund 267835 502 GERTENS Landscape Materials/Supp Park Maintenance 267654 500 DURSO CATHY Other Contracted Services Arts 267791 500 BLOOMINGTON,CITY OF Other Contracted Services Police Sworn 267852 500 INNOVATIVE UNDERGROUND INC. Other Contracted Services General Fixed Asset Account Gr 268010 499 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Facilities Staff 267964 485 DOMACE VINO Liquor Product Received Prairie Village Liquor Store 267926 479 LURIE ADAM AR Utility Water Enterprise Fund 1022695 477 FLEETPRIDE INC Equipment Parts Fleet Operating 1022894 471 SHI CORP Computers Communications 267996 460 MACDONALD&MACK ARCHITECTS LTD Other Contracted Services Heritage Preservation 1022845 459 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 267865 453 LOWE'S Building Materials Capital Outlay Parks 1022759 451 AMERITRAK Other Contracted Services Snow&Ice Control 267649 450 DATA PRACTICES OFFICE Conference/Training Human Resources 1022854 443 EICHMAN NATHAN Motor Fuels Fleet Operating 268018 442 PRYES BREWING COMPANY Liquor Product Received Prairie View Liquor Store 1022732 439 TRANE U.S.INC Supplies-HVAC Park Shelters 267667 437 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store 268091 433 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store 267632 432 BLACK STACK BREWING INC Liquor Product Received Prairie View Liquor Store 267684 432 KODIAK CUSTOM LETTERING INC Clothing&Uniforms Concessions 267825 431 EULL'S MANUFACTURING CO INC Repair&Maint.Supplies Stormwater Collection 1022844 431 WATSON CO INC,THE Merchandise for Resale Concessions 268118 428 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 267711 425 SOUNDS GREAT&SPECIAL SOUNDS INC Other Contracted Services Special Events&Trips 267884 425 PAPER ROLL PRODUCTS Printers-Accessories IT Operating 268085 421 EXPLORER POST 925 Operating Supplies Volunteers 268101 419 IEDITWEB INC Contract Svcs-Garden Rm/Caf. Garden Room Repairs Check# Amount Supplier/Explanation Account Description Business Unit Comments 267867 419 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 1022887 417 MINNESOTA EQUIPMENT Equipment Parts Fleet Operating 1022811 404 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 267863 400 LEAGUE OF MINNESOTA CITIES Conference/Training Administration 1022828 396 LOCATORS&SUPPLIES INC Equipment Repair&Maint Street Maintenance 268037 389 CAPREF EDEN PRAIRIE LLC Building Rental Housing and Community Service 267940 385 ANDERSON TIMOTHY Other Contracted Services Theatre Initiative 1022799 377 BLOOMINGTON SECURITY SOLUTIONS Supplies-Security Police(City Cost) 267722 376 UNIVERSAL ATHLETIC SERVICES INC Awards Basketball 267770 375 SMITH LEONEZE AR Utility Water Enterprise Fund 267622 375 AMAZING BALLOONS MN LLC. Instructor Service Stormwater Non-Capital 1022690 372 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Fire 1022719 369 HORIZON COMMERCIAL POOL SUPPLY Supplies-Pool Pool Maintenance 268088 368 GALLS LLC Operating Supplies Volunteers 267810 366 CORPORATE TECHNOLOGIES Computers 494 Corridor Commission 268093 364 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 1022749 363 PARK SUPPLY OF AMERICA INC Supplies-Plumbing City Center-CAM 268150 363 TWIN CITIES FLAG SOURCE,INC Other Contracted Services Purgatory Creek Park 1022810 360 R&R SPECIALTIES OF WISCONSIN INC Repair&Maint-Ice Rink Ice Arena Maintenance 267986 352 INBOUND BREW CO Liquor Product Received Den Road Liquor Store 267650 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery 267816 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery 267637 348 CBIZ FINANCIAL SOLUTIONS INC Other Contracted Services Health and Benefits 1022798 347 BERRY COFFEE COMPANY Merchandise for Resale Concessions 1022696 345 GREATAMERICA FINANCIAL SVCS Postage Customer Service 1022724 339 METRO SALES INCORPORATED* Equipment Rentals IT Operating 1022794 338 WM MUELLER AND SONS INC Patching Asphalt Street Maintenance 267878 328 NORATEK SOLUTIONS INC Operating Supplies Park Maintenance 268048 324 AL&ALMA'S SUPPER CLUB AND CHARTERS Special Event Fees Trips 268059 323 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store 267687 320 LUBE-TECH&PARTNERS LLC Lubricants&Additives Fleet Operating 1022692 318 BERRY COFFEE COMPANY Merchandise for Resale Concessions 268120 316 MOST DEPENDABLE FOUNTAINS Repair&Maint.Supplies Park Maintenance 1022823 312 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits 267764 301 LEE-JONES PETER AR Utility Water Enterprise Fund 267911 301 WATER CONSERVATION SERVICES INC OCS-Leak Detection Water Distribution 267895 300 SMSC ENTERPRISES Landscape Materials/Supp Park Maintenance 1022884 300 JEFFERSON FIRE&SAFETY INC Operating Supplies-Station sup Fire 267946 300 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1022808 293 PORTA,KITTY Mileage&Parking City Clerk 267893 291 SIGNSOURCE Printing Theatre Initiative 267894 291 SIGNSOURCE Printing Arts in the Park 268141 291 SIGNSOURCE Printing Special Initiatives 267789 291 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 267799 287 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 267710 285 SMSC ENTERPRISES Landscape Materials/Supp Park Maintenance 267683 280 KERR,TABITHA Licenses,Taxes,Fees Theatre Initiative 267761 278 LAKE SOTHEBY'S INTL REALTY AR Utility Water Enterprise Fund 268049 274 ARCPOINT LABS OF EDEN PRAIRIE Employment Support Test Organizational Services 267766 270 MINNESOTA TITLE AR Utility Water Enterprise Fund Check# Amount Supplier/Explanation Account Description Business Unit Comments 7116 269 US BANK-PAYMODE Bank and Service Charges Finance 267958 266 COMMUNITY HEALTH CHARITIES OF MINNESOTA Charitable Contributions Health and Benefits 267676 260 INBOUND BREW CO Liquor Product Received Den Road Liquor Store 1022848 259 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 267929 257 MN VIKINGS AR Utility Water Enterprise Fund 267689 250 LUX,EMILY LOUISE Other Contracted Services Theatre Initiative 267706 250 RALLY RACEWAY Other Contracted Services Special Events&Trips 267832 250 FREEWHEEL BIKE Incentives 494 Corridor Commission 268007 250 MWOA Licenses,Taxes,Fees Water Treatment 268065 250 CENTURYLINK Telephone E-911 Program 1022727 249 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Fire Station#1 1022718 247 GRAYBAR Supplies-Electrical Pool Maintenance 267973 245 EDEN PRAIRIE NOON ROTARY CLUB Dues&Subscriptions Community Development Admin. 268026 244 STAPLES ADVANTAGE Office Supplies Customer Service 267965 243 E A SWEEN COMPANY Merchandise for Resale Concessions 1022720 240 IDEXX DISTRIBUTION CORP Laboratory Chemicals Water Treatment 267778 240 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 267925 239 LPM AR Utility Water Enterprise Fund 267953 238 CINTAS Operating Supplies Park Maintenance 267651 236 DIRECTV Cable TV Community Center Admin 267640 234 CINTAS Operating Supplies Park Maintenance 267819 232 E A SWEEN COMPANY Merchandise for Resale Concessions 1022703 232 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 1022748 231 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating 1022889 229 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 268139 229 SCHRAM SCOTT Mileage&Parking Water Treatment 267792 228 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store 268074 226 CUB FOODS EDEN PRAIRIE Operating Supplies Police Sworn 268066 226 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 268017 224 PROP-PR Charitable Contributions Health and Benefits 268020 222 REACH COMPANIES LLC Merchandise for Resale Concessions 1022796 219 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Outdoor Center Facilities 267721 214 UDOR USA Operating Supplies Park Maintenance 267757 214 HOUCK THOMAS J AR Utility Water Enterprise Fund 267700 214 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Tree Disease 1022688 214 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Dunn Brothers 267829 211 FIRE SAFETY USA INC Equipment Parts Fleet Operating 1022797 209 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie View Liquor Store 267862 208 LEAGUE MN CITIES INS TRUST Workers Comp Insurance 494 Corridor Commission 7110 208 VANCO SERVICES Bank and Service Charges Wastewater Accounting 1022847 205 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fire Station#4 267849 205 HP INC Equipment Repair&Maint Communications 1022704 204 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint.Supplies Flying Cloud Fields 1022805 202 MAHMUTOVIC,DZEVAD Licenses,Taxes,Fees Facilities Staff 267774 202 WIESE KEVIN AR Utility Water Enterprise Fund 267930 202 MN VIKINGS AR Utility Water Enterprise Fund 267880 201 NUSS TRUCK GROUP INC Equipment Parts Fleet Operating 7112 201 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits 7125 201 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits 267820 200 EAGLE RIDGE ACADEMY P&R Refunds Community Center Admin Check# Amount Supplier/Explanation Account Description Business Unit Comments 267914 200 WRIGHT COUNTY SHERIFF'S DEPT. Deposits Escrow 268110 200 LAVAN FLOOR COVERING Contract Svcs-General Bldg Fire Station#4 267866 200 LUBE TECH LIQUID RECYCLING Equipment Repair&Maint Fleet Operating 267671 195 HARTMAN,ADAM Mileage&Parking Den Road Liquor Store 267782 193 ACME TOOLS Operating Supplies Park Maintenance 267644 190 COMCAST Internet IT Operating 267659 189 ENKI BREWING COMPANY INC Liquor Product Received Prairie Village Liquor Store 1022861 189 METROPOLITAN FORD Equipment Parts Fleet Operating 267627 187 AQUA LOGIC INC Supplies-Pool Round Lake 268009 187 OLSEN CHAIN&CABLE Signs Traffic Signs 268143 186 STAPLES ADVANTAGE Office Supplies Utility Operations-General 267658 186 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Equipment Parts Fleet Operating 268152 185 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 268116 185 MINNESOTA WATER WELL ASSOCIATION Dues&Subscriptions Utility Operations-General 1022739 185 BLOOMINGTON SECURITY SOLUTIONS Other Contracted Services Miller Park 1022750 183 PROSOURCE SUPPLY Cleaning Supplies General Community Center 267814 182 DAVIS ROBERT Travel Expense Police Sworn 1022745 182 KAPAUN,RYAN Travel Expense Police Sworn 1022754 182 STAAF,CARTER Travel Expense Police Sworn 267779 180 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 267737 179 BIERBAUM BRIAN AR Utility Water Enterprise Fund 267798 178 CINTAS CORPORATION Safety Supplies Community Center Admin 267900 177 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 1022864 177 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 1022879 177 GRAINGER Repair&Maint.Supplies Pool Maintenance 267993 176 LAKELAND ENGINEERING EQUIP CO Repair&Maint.Supplies Park Maintenance 268108 175 KENDELL DOORS&HARDWARE INC Direct SuperValu City Center-Tenant Cost 268053 174 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 1022890 174 PIONEER RIM&WHEEL CO Equipment Parts Fleet Operating 267992 172 KENDELL DOORS&HARDWARE INC Direct SuperValu City Center-Tenant Cost 1022694 171 FASTENAL COMPANY Waste Disposal Fleet Operating 268140 171 SHAKOPEE BREWHALL Liquor Product Received Prairie Village Liquor Store 267728 170 WAYTEK INC Equipment Parts Fleet Operating 1022809 170 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 267727 170 VOLAVKA,LYNDA Other Contracted Services Special Events&Trips 1022896 170 TEE JAY NORTH INC Building Repair&Maint. Den Road Liquor Store 268016 169 PRINCIPAL FINANCIAL GROUP Payroll-ExecutiveDirector 494 Corridor Commission 268075 168 DALCO Contract Svcs-General Bldg City Center-CAM 1022751 167 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 267797 166 CENTURYLINK Internet IT Operating 1022833 164 O'REILLY AUTOMOTIVE INC Repair&Maint-Ice Rink Ice Arena Maintenance 1022729 162 SPRINT Cell Phones 494 Corridor Commission 267725 160 VERIZON WIRELESS Other Contracted Services Park Maintenance 1022863 158 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1022819 157 CDW GOVERNMENT INC. Operating Supplies IT Operating 267918 157 CAMBRAI TITLE TRUST AR Utility Water Enterprise Fund 267868 154 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating 267851 152 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 1022787 150 STERICYCLE INC Other Contracted Services Police Sworn 267753 150 HB PROPERTIES I LLC AR Utility Water Enterprise Fund Check# Amount Supplier/Explanation Account Description Business Unit Comments 267828 150 FINAL GRADE Waste Disposal Community Center 267864 150 LEAGUE OF MINNESOTA CITIES Conference/Training City Council 268044 150 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 268154 150 VERLEY,TARYN Other Contracted Services Special Initiatives 1022791 150 USA SECURITY Maintenance Contracts Water Treatment 1022830 149 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 267937 149 ACCELERATED TECHNOLOGIES LLC Equipment Repair&Maint Fitness Center 1022706 146 URBINA,JAIME Mileage&Parking Den Road Liquor Store 1022740 146 CARLSON,KEVIN Mileage&Parking Utility Operations-General 267661 145 ESTRINE,ROBERT Other Contracted Services Community Band 267897 144 SOUTHWEST NEWS MEDIA Legal Notices Publishing City Clerk 1022878 142 GINA MAMAS INC Operating Supplies Volunteers 267780 140 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 267951 140 CARLSON KARILYN P&R Refunds Community Center Admin 1022856 139 GREATAMERICA FINANCIAL SVCS Postage Customer Service 267625 137 ADESA MPLS Miscellaneous DWI Forfeiture 267696 135 MR CUTTING EDGE Contract Svcs-Ice Rink Ice Arena Maintenance 267952 135 CENTURYLINK Telephone IT Operating 267905 134 TRANSUNION RISK&ALTERNATIVE DATA Other Contracted Services Police Sworn 268145 133 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 268071 133 COMMUNITY HEALTH CHARITIES OF MINNESOTA Charitable Contributions Health and Benefits 1022775 132 HORIZON COMMERCIAL POOL SUPPLY Chemicals Round Lake 1022769 131 FORCE AMERICA Equipment Parts Fleet Operating 267891 131 SIGNSOURCE Office Supplies City Council 268124 131 PASSARO,JESSICA Clothing&Uniforms Theatre Initiative 268014 129 PLASTIC BAG MART Liquor Product Received Den Road Liquor Store 267740 126 BRACKE JAMES AR Utility Water Enterprise Fund 267873 126 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 267704 126 PETSMART Canine Supplies Police Sworn 267811 125 CUB FOODS EDEN PRAIRIE Operating Supplies Police Sworn 267626 125 ALSDURF LORI Other Contracted Services Theatre Initiative 267855 125 ISFSI Dues&Sub-Memberships Fire 1022753 125 SITEONE LANDSCAPE SUPPLY,LLC Operating Supplies Park Maintenance 1022842 124 TOWMASTER INC Equipment Parts Fleet Operating 268153 121 VERIZON WIRELESS Cell/Pager Plans E-911 Program 267646 120 COSTA ALICIA MARIE Licenses,Taxes,Fees Theatre Initiative 268043 120 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 1022836 120 PREMIUM WATERS INC Operating Supplies-Water Fire 267813 119 DALE GREEN COMPANY,THE Landscape Materials/Supp Park Maintenance 267624 118 A TO Z RENTAL CENTER Operating Supplies Pleasant Hill Cemetery 267840 117 GROTH MUSIC Operating Supplies Community Band 1022702 116 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 268115 115 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 267666 115 GALLS LLC Clothing&Uniforms Police Sworn 267901 115 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concr. Fire Station#1 267978 115 GARELICK STEEL CO INC Equipment Parts Fleet Operating 267751 113 HAMILTON JONATHAN AR Utility Water Enterprise Fund 268121 113 MPCA Dues&Subscriptions Utility Operations-General 268023 112 SHRED RIGHT Waste Disposal City Hall(City Cost) 268133 112 PROP-PR Charitable Contributions Health and Benefits Check# Amount Supplier/Explanation Account Description Business Unit Comments 267979 110 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 267709 110 SHAKOPEE BREWHALL Liquor Product Received Prairie View Liquor Store 267879 109 NORTHLAND CHEMICAL CORP Operating Supplies Fleet Operating 267720 108 TUCKER DOUG Mileage&Parking Athletic Programs Admin 267643 108 COMCAST Phone/Data/Web 494 Corridor Commission 268072 107 CONTINENTAL CLAY COMPANY Operating Supplies Arts Center 1022826 107 GRAINGER Repair&Maint.Supplies Pool Maintenance 1022789 105 TWIN CITY SEED CO Landscape Materials/Supp Stormwater Collection 267756 104 HOFSTEDT MARK AR Utility Water Enterprise Fund 267802 103 COMCAST Cable TV Fire 267837 101 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 267956 101 COMCAST Cable TV Fire 267702 100 PASSARO,JESSICA Other Contracted Services Theatre Initiative 268046 100 ACME JAZZ COMPANY Other Contracted Services Special Initiatives 268055 100 BEND IN THE RIVER BIG BAND Other Contracted Services Special Initiatives 268090 100 GOOD NEWS BIG BAND Other Contracted Services Special Initiatives 268107 100 JUST FRIENDS BIG BAND Other Contracted Services Special Initiatives 268137 100 RIVER CITY JAZZ ORCHESTRA Other Contracted Services Special Initiatives 1022700 98 PAPER DIRECT INC Office Supplies Customer Service 268042 96 56 BREWING LLC Liquor Product Received Prairie Village Liquor Store 267824 95 ENKI BREWING COMPANY INC Liquor Product Received Den Road Liquor Store 267765 92 MATHIASON ERIC AR Utility Water Enterprise Fund 267723 92 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 268114 92 MINNESOTA DEPT OF HEALTH Dues&Subscriptions Utility Operations-General 267657 90 EMBROIDME Clothing&Uniforms Fire 267781 90 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 267945 90 BOOM ISLAND BREWING COMPANY Liquor Product Received Den Road Liquor Store 267907 88 US BANK EQUIPMENT FINANCE Copier/Printer/Fax 494 Corridor Commission 1022730 88 STAR TRIBUNE MEDIA COMPANY LLC Dues&Subscriptions Utility Operations-General 267898 87 ST FRANCIS VETERINARY CLINIC Canine Supplies Police Sworn 267844 87 HENNEPIN COUNTY TREASURER Software Maintenance IT Operating 268069 86 COMCAST Internet IT Operating 267750 85 HACKETT TERRY AR Utility Water Enterprise Fund 267748 85 GOEDTEL HEATHER AR Utility Water Enterprise Fund 267767 84 NAIK PRAMOD AR Utility Water Enterprise Fund 268089 83 GERTENS Operating Supplies Youth Programs Admin 267801 83 COMCAST Cable TV Fire 267777 82 56 BREWING LLC Liquor Product Received Prairie View Liquor Store 1022701 81 PROSOURCE SUPPLY Cleaning Supplies General Community Center 267803 81 COMCAST Equipment Repair&Maint E-911 Program 7109 81 MONEY MOVERS INC Other Contracted Services Community Center Admin 267775 80 WILLIAMS AMY AR Utility Water Enterprise Fund 1022698 80 JOHNSTON,ROB Travel Expense Police Sworn 268011 79 PARK NICOLLET CLINIC Employment Support Test Organizational Services 267675 79 HOSE PROS,INC Equipment Repair&Maint Park Maintenance 1022824 78 FORCE AMERICA Equipment Parts Fleet Operating 268030 78 SYVERSON HARLAN P&R Refunds Community Center Admin 267856 77 J H LARSON COMPANY Supplies-Electrical City Center-CAM 267652 75 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 1022764 75 BOBBY&STEVE'S AUTO WORLD EDEN PRAIRIE Equipment Repair&Maint Police Sworn Check# Amount Supplier/Explanation Account Description Business Unit Comments 1022699 75 MPX GROUP,THE Printing Police Sworn 267762 73 LAMBERT LOUIS AR Utility Water Enterprise Fund 268094 73 HAMBEK KAYLA Operating Supplies Theatre Initiative 267682 72 KERNS,LORI Mileage&Parking Human Resources 267769 71 SCHMAEDEKE GUY AR Utility Water Enterprise Fund 268138 70 SCHLOSSMACHER,JIM Mileage&Parking Police Sworn 1022853 70 CONCRETE CUTTING AND CORING Small Tools Street Maintenance 267686 69 LUBE TECH LIQUID RECYCLING Equipment Repair&Maint Fleet Operating 1022862 68 MPX GROUP,THE Printing Police Sworn 268001 68 McMAHON,BRETT Operating Supplies Volunteers 267957 67 COMCAST Cable TV Fire 268122 66 NAVARRO,LEON Mileage&Parking Facilities Staff 1022776 65 KIDCREATE STUDIO Instructor Service Arts Center 1022849 65 BERRY COFFEE COMPANY Merchandise for Resale Concessions 1022804 65 KORAS,JORDAN Clothing&Uniforms Police Sworn 268008 64 NCPERS GROUP LIFE INSURANCE PERA Health and Benefits 1022859 63 KAPAUN,RYAN Tuition Reimbursement/School Police Sworn 267746 63 DELANEY TERRY AR Utility Water Enterprise Fund 267919 62 DENALI CUSTOM HOMES INC AR Utility Water Enterprise Fund 1022752 61 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store 267749 60 GUBRUD RUTH AR Utility Water Enterprise Fund 267931 59 MN VIKINGS AR Utility Water Enterprise Fund 267745 59 DECKER HIM AR Utility Water Enterprise Fund 1022746 58 LINDAHL,DAVID Travel Expense Economic Development 268031 58 UNITED WAY Charitable Contributions Health and Benefits 1022858 57 HYNEK,EVAN Clothing&Uniforms Police Sworn 267995 56 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 267760 55 KUMAR RAVI AR Utility Water Enterprise Fund 267976 55 FIRE SAFETY USA INC Equipment Parts Fleet Operating 267955 52 COMCAST Internet IT Operating 267744 50 DCA TITLE AR Utility Water Enterprise Fund 267845 50 HIGHLAND BANK Other Contracted Services Police Sworn 268032 50 VERIZON WIRELESS-VSAT Other Contracted Services Police Sworn 1022851 50 BICKLER,JILL Tuition Reimbursement/School Fitness Classes 1022697 49 HYNEK,EVAN Clothing&Uniforms Police Sworn 268004 48 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 1022783 47 NORTH CENTRAL LABORATORIES Laboratory Chemicals Water Treatment 267665 47 FRYE,HILARY Operating Supplies Arts Center 267971 47 EDEN PRAIRIE FOUNDATION Charitable Contributions Health and Benefits 267972 47 EDEN PRAIRIE FOUNDATION Charitable Contributions Health and Benefits 268083 47 EDEN PRAIRIE FOUNDATION Charitable Contributions Health and Benefits 1022741 46 CONCRETE CUTTING AND CORING Small Tools Street Maintenance 268000 45 MCFOA Dues&Subscriptions Administration 268068 45 COMCAST Cable TV Fire 267808 44 CONSTRUCTION MATERIALS INC Small Tools Street Maintenance 267962 42 DISCOUNT STEEL INC Equipment Parts Fleet Operating 267917 42 BURNET TITLE LLC AR Utility Water Enterprise Fund 267747 42 FREIDEL BRENDA AR Utility Water Enterprise Fund 267970 42 EDEN PRAIRIE CRIME PREVENTION FUND Charitable Contributions Health and Benefits 268080 41 DURKEE,DAVID Operating Supplies Theatre Initiative Check# Amount Supplier/Explanation Account Description Business Unit Comments 267963 41 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 1022876 40 FORCE AMERICA Equipment Parts Fleet Operating 267872 40 MINNESOTA DEPT OF HEALTH Licenses,Taxes,Fees Concessions 267949 40 BROADWAY AWARDS Operating Supplies Heritage Preservation 267673 40 HENNEPIN COUNTY TREASURER PUBLIC WORKS Waste Disposal Park Maintenance 1022689 39 AMERICAN SOLUTIONS FOR BUSINESS Clothing&Uniforms Community Center Admin 267920 38 DISCREET CHARM LLC AR Utility Water Enterprise Fund 268015 38 PRAIRIE LAWN AND GARDEN Equipment Parts Wasterwater Collection 1022855 38 FASTENAL COMPANY Repair&Maint.Supplies Water Distribution 267933 38 STEWART TITLE AR Utility Water Enterprise Fund 1022691 36 BERKBIGLER,RIK Travel Expense Fire 267768 36 ROED JIM AR Utility Water Enterprise Fund 1022867 36 VEIRE BENTON Mileage&Parking Park Facilities 267821 35 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous City Council 268081 35 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous Economic Development 267936 34 A TO Z RENTAL CENTER Operating Supplies Emergency Management 267735 34 BENTON NICK AR Utility Water Enterprise Fund 267853 33 INTERSECTION MEDIA,LLC Marketing 494 Corridor Commission 267776 32 ZUELLIG ANDREA AR Utility Water Enterprise Fund 267833 31 GALLS LLC Clothing&Uniforms Police Sworn 267734 30 BATES RICHARD AR Utility Water Enterprise Fund 267860 29 LAW ENFORCEMENT TARGETS Training Supplies Police Sworn 268151 29 UNITED WAY Charitable Contributions Health and Benefits 1022850 28 BEUTZ,KARI Tuition Reimbursement/School Fitness Classes 268067 27 COMCAST Other Contracted Services Police Sworn 267960 27 CUB FOODS EDEN PRAIRIE Operating Supplies Volunteers 267738 26 BJORK ROGER AR Utility Water Enterprise Fund 1022812 25 SITEONE LANDSCAPE SUPPLY,LLC Landscape Materials/Supp Street Maintenance 268100 25 IDN-H.HOFFMAN,INC Supplies-General Bldg General Community Center 1022852 24 BRINK,LORI Mileage&Parking Senior Center Admin 267772 23 VAN NORDEN JESSE AR Utility Water Enterprise Fund 1022806 22 METROPOLITAN FORD Equipment Parts Fleet Operating 1022755 22 TOLL GAS AND WELDING SUPPLY Repair&Maint.Supplies Water Distribution 268082 21 EDEN PRAIRIE CRIME PREVENTION FUND Charitable Contributions Health and Benefits 267927 20 MINNESOTA TITLE AR Utility Water Enterprise Fund 267831 20 FOSS,BETH P&R Refunds Community Center Admin 268003 20 MINNESOTA DEPT OF AGRICULTURE Licenses,Taxes,Fees Tree Disease 1022705 19 SPOK,INC. Cell/Pager Plans IT Operating 267763 19 LARSEN LEE AR Utility Water Enterprise Fund 267977 18 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police Sworn 267754 18 HERZOG JOHN AR Utility Water Enterprise Fund 267736 16 BHATTA SATYA AR Utility Water Enterprise Fund 267693 16 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating 267922 15 GLOBAL CLOSING&TITLE SERVICES AR Utility Water Enterprise Fund 267921 14 GIBRALTAR TITLE AR Utility Water Enterprise Fund 1022837 14 SPRINT Cell/Pager Plans IT Operating 267759 14 KOLAR LENORE AR Utility Water Enterprise Fund 267771 14 STANLEY STUART AR Utility Water Enterprise Fund 267758 13 IVERSON SHARON AR Utility Water Enterprise Fund 267697 12 MULTIHOUSING CREDIT CONTROL Other Contracted Services Police Sworn Check# Amount Supplier/Explanation Account Description Business Unit Comments 267743 12 CTW GROUP AR Utility Water Enterprise Fund 267755 12 HOEPNER RANDALL AR Utility Water Enterprise Fund 267932 12 PETITCLAIR BARBARA AR Utility Water Enterprise Fund 267660 11 ERVASTI,TERESA Cash Over/Short General Fund 268027 11 STATE OF MINNESOTA Licenses,Taxes,Fees Fleet Operating 1022897 11 UPS Postage Human Resources 267812 10 CULLIGAN BOTTLED WATER Corridor Comm.Misc 494 Corridor Commission 268109 10 KISLING LAUREN Deposits Escrow 267752 10 HAYS JACOB AR Utility Water Enterprise Fund 268005 10 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Creek Woods 1022801 10 CONCRETE CUTTING AND CORING Equipment Parts Street Maintenance 267923 10 HANSEN JAMES AR Utility Water Enterprise Fund 267773 10 WEST BAY HOMES CORP AR Utility Water Enterprise Fund 1022742 10 FASTENAL COMPANY Repair&Maint.Supplies Water Distribution 268063 10 BURKE,MADELINE A Deposits Escrow 267742 9 CONNELLY JOHN AR Utility Water Enterprise Fund 267648 9 CUB FOODS EDEN PRAIRIE Operating Supplies Police Sworn 267739 9 BONNER BRAD AR Utility Water Enterprise Fund 267916 8 BURNET TITLE AR Utility Water Enterprise Fund 1022743 7 GOERGEN,MARIE Mileage&Parking Fitness Admin. 267924 6 HORAK,DARYL AR Utility Water Enterprise Fund 267741 6 CARRANE WHITNEY T AR Utility Water Enterprise Fund 1022790 5 UPS Postage Human Resources 267708 5 SCHUG,DIANA P&R Refunds Community Center Admin 267804 2 COMCAST Other Contracted Services Police Sworn 5,585,919 Grand Total City of Eden Prairie Purchasing Card Payment Report 6/18/2019 Amount Explanation Account Description Business Unit 23,400 US-extend warranty-30squad corn Computers IT Capital 3,318 US-Mar 2019 bldg surchgs Building Surcharge General Fund 2,072 US-garden room pos set up Repair&Maint.Supplies Garden Room Repairs 1,991 US-event tent Small Tools Emergency Management 1,790 US-FDIC Justin Anderson Conference/Training Fire 1,790 US-FDIC Kurt Buchanan Conference/Training Fire 1,689 US-tennis shirts Operating Supplies Tennis 1,633 US-volunteer recognition Special Event Fees Senior Center Programs 1,550 US-FMP learining system Conference/Training Facilities Staff 1,500 US-CIT initial 40hr-2 Tuition Reimbursement/School Police Sworn 1,421 US-APA conf-J Klima Travel Expense Planning 1,310 US-rink 1 score table Capital Under$25,000 Ice Operations 1,220 US-special fund equip Operating Supplies Eden Prairie Players 1,170 US-spring recognition lunch Miscellaneous Internal Events 1,122 US-SIM lower receivers Training Supplies Police Sworn 964 US-hotel for Tyler Connect con Tuition Reimbursement/School Police Sworn 895 US-FDIC conf Conference/Training Fire 893 US-T post for tree planting Landscape Materials/Supp Reforestation 826 US-Tyler Tech conf-T Johnson Conference/Training IT Operating 826 US-Tyler Tech conf-Goldenstein Conference/Training IT Operating 813 US-amphitheater Repair&Maint. Supplies Staring Lake 798 US-tv-PD remodel Repair&Maint. Supplies Facilities Capital 750 US-CIT initial 40 hr Tuition Reimbursement/School Police Sworn 744 US-thermal camera Small Tools Fire 721 US-STORM combatives Tuition Reimbursement/School Police Sworn 721 US-STORM instruction Tuition Reimbursement/School Police Sworn 708 US-bases for miller park Operating Supplies Miller Park 698 US-supplies for café Operating Supplies Concessions 672 US-parts Equipment Parts Water Treatment 645 US-spring plaques Employee Award Internal Events 645 US-Basic Sniper Tuition Reimbursement/School Police Sworn 617 US-round lk maint Repair&Maint. Supplies Round Lake 591 US-food for staff on SWAT call Operating Supplies Police Sworn 578 US-signals/tools Small Tools Traffic Signals 540 US-FDIC-White Conference/Training Fire 527 US-Les Mills May fees Licenses,Taxes,Fees Fitness Classes 522 US-staff schedule software Other Contracted Services Community Center Admin 518 US-new headlights E-21 Repair&Maint.Supplies Fire 495 US-TASER instruction recert Tuition Reimbursement/School Police Sworn 484 US-CGA dinner Miscellaneous Administration 464 US-PUWWMI leadership trng Training Supplies Utility Operations-General 450 US-peach jar credits Printing Community Brochure Amount Explanation Account Description Business Unit 386 US-gateway fees Bank and Service Charges Den Road Liquor Store 368 US-trng conf Conference/Training Police Sworn 367 US-first aid items Office Supplies Customer Service 366 US-PUWWMI leadership trng Training Supplies Utility Operations-General 363 US-Staring Deck Building Materials Capital Outlay Parks 354 US-APA dues-S Durham Dues&Subscriptions Planning 350 US job fair HTC Training Supplies Police Sworn 349 US-IFMA Dues&Subscriptions Facilities Staff 349 US-crew room boards Operating Supplies Fire 347 US-FDIC Buchanan Conference/Training Fire 347 US-FDIC-J Anderson Conference/Training Fire 339 US-summer camp Operating Supplies Youth Programs Admin 337 US-Mar 2019 bldg surchgs Mechanical Surcharge General Fund 310 US-death investigation Tuition Reimbursement/School Police Sworn 303 US-round lk maint Repair&Maint. Supplies Round Lake 300 US-coffee Operating Supplies Senior Center Admin 273 US-op supplies Operating Supplies Park Maintenance 253 US-weighted vest for workout r Training Supplies Police Sworn 250 US-training Tuition Reimbursement/School Police Sworn 241 US-J Wilson cancellation Deposits Escrow 241 US-M Sackett to be refunded Deposits Escrow 238 US-gateway fees Bank and Service Charges Prairie View Liquor Store 235 US-costco membership Dues&Subscriptions Internal Events 229 US-suicide intervention Tuition Reimbursement/School Police Sworn 226 US-CGA dinner Miscellaneous Administration 222 US-Mar 2019 bldg surchgs Plumbing Surcharge General Fund 220 US-L Lind retirement Employee Award Organizational Services 210 US-council dinner Miscellaneous City Council 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-SOTA conf lodging Tuition Reimbursement/School Police Sworn 209 US-archery supplies Operating Supplies Lesson Skills Development 200 US-training Conference/Training Utility Operations-General 198 US-tv for Ryan K-PD Repair&Maint.Supplies Facilities Capital 196 US-surge protectors-PD remodel Repair&Maint.Supplies Facilities Capital 193 US-mic for portable radio Equipment Repair&Maint Public Safety Communications 190 US-trng-Kyle Conference/Training City Clerk 190 US-food Miscellaneous Records Management 183 US-10 chairs for events Operating Supplies Wine Club/Events 182 US-barbell collars Operating Supplies Fitness Center 181 US-event supplies Operating Supplies Special Events Admin 175 US-fire clothes Clothing&Uniforms Tree Disease 175 US-bike repairs Equipment Repair&Maint Police Sworn Amount Explanation Account Description Business Unit 175 US-amphitheater Repair&Maint. Supplies Staring Lake 175 US-gateway fees Bank and Service Charges Prairie Village Liquor Store 162 US-wine club Operating Supplies Wine Club/Events 157 US-barbage bags for recycle ca Operating Supplies Park Maintenance 156 US-hose reel Repair&Maint.Supplies Fire Station#2 156 US-glock mags-new officers Training Supplies Police Sworn 155 US-erosion cert trng-Patrick Conference/Training Engineering 154 US-real estate broker license Licenses,Taxes,Fees Economic Development 150 US-books for tr library Tuition Reimbursement/School Fire 150 US-license renewal-A Swart Dues&Subscriptions Assessing 150 US-license renewal J Sams Dues&Subscriptions Assessing 150 US-license renewal J Thompson Dues&Subscriptions Assessing 150 US-license renewal D Buswell Dues&Subscriptions Assessing 150 US-MADD awards Operating Supplies Police Sworn 146 US-spring lunch catering Miscellaneous Internal Events 143 US-officer interviews Operating Supplies Fire 142 US-CS training Training Supplies Community Center Admin 140 US-keypad entry Repair&Maint. Supplies Police(City Cost) 138 US-Staring Deck Building Materials Capital Outlay Parks 138 US-fertilizer spreader Equipment Repair&Maint Park Maintenance 136 US-ENR subscription Dues&Subscriptions Engineering 135 US-Staring Deck Building Materials Capital Outlay Parks 133 US-shelves for trng office Operating Supplies Fitness Admin. 132 US-6ft power extenders-PD remo Repair&Maint. Supplies Facilities Capital 132 US-hangers for class A Clothing&Uniforms Fire 125 US-license renewal J Pike Dues&Subscriptions Assessing 124 US-sensory table youth supplie Operating Supplies Arts Center 124 US-label replacement Repair&Maint. Supplies Fire 122 US-garage re-org Operating Supplies Arts Center 120 US-café food Merchandise for Resale Concessions 119 US-label replacement Repair&Maint. Supplies Fire 118 US-6ft power extenders Operating Supplies IT Operating 114 US-office items for S Gerber Operating Supplies Fire 113 US-adult glass Operating Supplies Arts Center 110 US-label replacement Repair&Maint. Supplies Fire 108 US-mother-son supplies Operating Supplies Special Events&Trips 104 US-pball awards Operating Supplies Pickleball(CC) 103 US-food for FBI-LEEDA Training Supplies Police Sworn 100 US-open house facebook ad Advertising Arts Center 100 US-reserve banquet Miscellaneous Volunteers 100 US-pball awards Operating Supplies Pickleball(CC) 100 US-water in motion-May fees Licenses,Taxes,Fees Fitness Classes 100 US-DOT insp trng Equipment Testing/Cert. Fleet Operating 100 US-portable media player-LS Capital Under$25,000 Prairie Village Liquor Store 99 US-conf/training-Lori Conference/Training Recreation Admin 97 US-new structural gloves Protective Clothing Fire Amount Explanation Account Description Business Unit 91 US-tools Small Tools Wasterwater Collection 90 US-workforce series Mileage&Parking Economic Development 90 US-software Other Contracted Services Fire 89 US-training-Spaulding Tuition Reimbursement/School Police Sworn 86 US-spotlight Small Tools Stormwater Collection 86 US-café food Merchandise for Resale Concessions 85 US-open house Operating Supplies Arts Center 85 US-license renewal J Carlson Dues&Subscriptions Assessing 84 US-sunshine fund-Undesser Deposits Escrow 82 US-youth fit floor wristbands Operating Supplies Fitness Center 80 US-NR EMT registration Tuition Reimbursement/School Police Sworn 80 US-usb to hdmi-EPCC Operating Supplies IT Operating 78 US-magnetic mount Equipment Parts Fleet Operating 77 US-PUWWMI leadership trng Training Supplies Utility Operations-General 77 US-op supplies Operating Supplies Park Maintenance 77 US-pad 57 return Postage Fire 75 US-garage re-org Operating Supplies Arts Center 75 US-volunteer recognition Special Event Fees Senior Center Programs 74 US-mailbox supplies Operating Supplies Street Maintenance 73 US-glass for art ctr Operating Supplies Arts Center 72 US-summer camp Operating Supplies Youth Programs Admin 71 US-sunshine fund-Kraus Deposits Escrow 71 US-amphitheater Repair&Maint. Supplies Staring Lake 70 US-pball awards Operating Supplies Pickleball(CC) 70 US-adapter Operating Supplies Community Center Admin 68 US-floating egg hung supplies Operating Supplies Pool Special Events 68 US-drug disposal-Alexandria Motor Fuels Fleet Operating 68 US-VGA to HDMI EPCC Operating Supplies IT Operating 67 US-monitor stands-PD Operating Supplies IT Operating 67 US-PD monitor stands Operating Supplies IT Operating 67 US-café food Merchandise for Resale Concessions 66 US-employee water Operating Supplies Den Road Liquor Store 64 US-fertilizer spreader Equipment Repair&Maint Park Maintenance 63 US-behavior resources Operating Supplies Therapeutic Rec Admin 63 US-telescope cover Contributions Outdoor Center 62 US-critter food Operating Supplies Outdoor Center 60 US-café food Merchandise for Resale Concessions 59 US-mother-son supplies Operating Supplies Special Events&Trips 58 US-fmgerprint pads Office Supplies Police Sworn 58 US-happy hour class Operating Supplies Arts Center 56 US-café food Merchandise for Resale Concessions 54 US-toner for LS3 Process Control Equipment IT Operating 54 US-mouse/adapter Operating Supplies Community Center Admin 54 US-PUWWMI leadership trng Training Supplies Utility Operations-General 52 US-batteries/supplies Operating Supplies Community Center Admin 52 US-keypad entry Repair&Maint. Supplies Police(City Cost) Amount Explanation Account Description Business Unit 51 US-snacks/cookies-HRDC Operating Supplies Housing and Community Service 51 US-supplies for café Operating Supplies Concessions 50 US-amphitheater Repair&Maint. Supplies Staring Lake 50 US-reserve banquet Miscellaneous Volunteers 50 US-reserve banquet Miscellaneous Police Sworn 50 US-sunshine fund-P Sejkora Deposits Escrow 50 US-wine club Operating Supplies Wine Club/Events 50 US-square setup for garden roo Repair&Maint. Supplies Garden Room Repairs 50 US-Tyler Tech conf Conference/Training IT Operating 50 US-disinfecting wipes Office Supplies Police Sworn 48 US-mailbox supplies Building Materials Street Maintenance 48 US-dp to vga for pc replacemen Operating Supplies IT Operating 48 US-inclusion support Operating Supplies Therapeutic Rec Admin 47 US-café food Merchandise for Resale Concessions 46 US-café food Merchandise for Resale Concessions 45 US-Carlon CC-to be reimbursed Deposits Escrow 45 US-food for FBI-LEEDA Training Supplies Police Sworn 45 US-staring new irrigation Improvements to Land Park Acquisition&Development 44 US-camp fair Operating Supplies Special Initiatives 44 US-drinking fountains Repair&Maint. Supplies Park Maintenance 42 US-parts Equipment Parts Fleet Operating 42 US-employee water Operating Supplies Prairie View Liquor Store 42 US-happy hour class Operating Supplies Arts Center 41 US-sunshine fune-Wilson Deposits Escrow 40 US-office supply Operating Supplies Police Sworn 40 US-reserve banquet Miscellaneous Volunteers 40 US-usb extenders/dp to hdmi Operating Supplies IT Operating 39 US-sensory fidgets Operating Supplies Day Care 38 US-biking kick off Special Event Fees Senior Center Programs 38 US-seniors cake Operating Supplies Fitness Classes 37 US-food for FBI-LEEDA Training Supplies Police Sworn 37 US-food for FBI-LEEDA Training Supplies Police Sworn 37 US-food for FBI-LEEDA Training Supplies Police Sworn 36 US-CSO interviews Operating Supplies Police Sworn 36 US-employee water Operating Supplies Prairie Village Liquor Store 36 US-kan jam set-Pioneer park Operating Supplies Lawn Games 35 US-perusal script Operating Supplies Winter Theatre 33 US-out of town fuel Motor Fuels Fleet Operating 32 US-youth open house Operating Supplies Arts Center 32 US-café food Merchandise for Resale Concessions 32 US-critter food Operating Supplies Outdoor Center 32 US-coffe with cops Operating Supplies Senior Center Programs 32 US-DP to HDMI EPCC Operating Supplies IT Operating 31 US-uber to airport-Tyler conf Tuition Reimbursement/School Police Sworn 31 US-books for tr library Tuition Reimbursement/School Fire 31 US-womens one acts props Clothing&Uniforms Theatre Initiative Amount Explanation Account Description Business Unit 30 US-PUWWMI leadership trng Training Supplies Utility Operations-General 30 US-Tyler Tech Conf Conference/Training IT Operating 30 US-reserve banquet Miscellaneous Volunteers 30 US-FDIC conf baggae fee Travel Expense Fire 30 US-wine club Operating Supplies Wine Club/Events 30 US-hdmi to vga EPCC Operating Supplies IT Operating 30 US-arts in the park supplies Operating Supplies Arts in the Park 30 US-working lunch for comm staf Miscellaneous Communications 29 US-irrigation general Operating Supplies Park Maintenance 29 US-IT support Other Contracted Services Fire 29 US-café food Merchandise for Resale Concessions 27 US-donut holes Operating Supplies Senior Center Admin 27 US-plant trng Training Supplies Utility Operations-General 26 US-cable Operating Supplies Community Center Admin 26 US-VGA audio cables Operating Supplies IT Operating 26 US-replacement boat hook Repair&Maint. Supplies Fire 26 US-pizza-worked late Operating Supplies Utility Operations-General 25 US-NIBRS Tuition Reimbursement/School Police Sworn 25 US-baggage fee-Tyler conf Tuition Reimbursement/School Police Sworn 25 US-mount for PD remodel Repair&Maint. Supplies Facilities Capital 25 US-DP to VGA-EPCC Operating Supplies IT Operating 24 US-soccer goals Operating Supplies Park Maintenance 24 US-pball awards Operating Supplies Pickleball(CC) 24 US-lightning to hdmi Operating Supplies IT Operating 23 US-pop Operating Supplies Senior Center Admin 23 US-youth open house Operating Supplies Arts Center 23 US-desk firs aid Operating Supplies Community Center Admin 23 US-silica Equipment Parts Fleet Operating 23 US-evidence disposal container Office Supplies Police Sworn 23 US-youth open house Operating Supplies Arts Center 22 US-cable AMP splitter Operating Supplies IT Operating 22 US-mother-son supplies Operating Supplies Special Events&Trips 21 US-café food Merchandise for Resale Concessions 21 US-PUWWMI leadership trng Training Supplies Utility Operations-General 21 US-food for FBI-LEEDA Training Supplies Police Sworn 21 US-CGA dessert and sides Miscellaneous Administration 20 US-first aid items Office Supplies Customer Service 20 US-replacement wireless keyboa Computers IT Operating 20 US-epermit web security Software/Hardware Maint. IT Operating 20 US-adult watercolor class Operating Supplies Arts Center 20 US-2020 childrens show-persual Clothing&Uniforms Theatre Initiative 19 US-café food Merchandise for Resale Concessions 19 US-peo injector Equipment Repair&Maint Public Safety Communications 19 US-Dan Often retirement Employee Award Organizational Services 19 US-J Bushian going away party Employee Award Organizational Services 19 US-tags Safety Supplies Fleet Operating Amount Explanation Account Description Business Unit 19 US-flail mower parts Equipment Parts Street Maintenance 18 US-café food Merchandise for Resale Concessions 18 US-parts Equipment Repair&Maint Senior Center Programs 18 US-art center Operating Supplies Arts Center 18 US-critter food Operating Supplies Outdoor Center 18 US-café food Merchandise for Resale Concessions 17 US-cookies Operating Supplies Senior Center Admin 17 US-station 2 monitor-ipad Equipment Repair&Maint Public Safety Communications 16 US-music for aquatics Operating Supplies Pool Operations 16 US-fresh arrangement Operating Supplies Senior Center Programs 16 US-event supplies Operating Supplies Special Events Admin 16 US-mother/son all star event Operating Supplies Special Events&Trips 16 US-dessert Miscellaneous Administration 16 US-floating egg hung supplies Operating Supplies Pool Special Events 15 US-café food Merchandise for Resale Concessions 15 US-womens one acts props Clothing&Uniforms Theatre Initiative 15 US-open house Operating Supplies Arts Center 15 US-café food Merchandise for Resale Concessions 15 US-J Carter-facilities enginee Other Contracted Services Organizational Services 15 US-patrol supply Operating Supplies Police Sworn 14 US-café food Merchandise for Resale Concessions 14 US-reserve calendar Operating Supplies Volunteers 14 US-usb hub-James Operating Supplies IT Operating 13 US-FDIC White Travel Expense Fire 13 US-fit kids first aid Operating Supplies Fit Kids Club 12 US-ping pong balls Operating Supplies Community Center Admin 12 US-K Duchschere wrist pad Office Supplies Police Sworn 11 US-office supply Office Supplies Police Sworn 11 US-spring recognition Operating Supplies Internal Events 10 US-test transaction L Brink CC Deposits Escrow 10 US-mother-son supplies Operating Supplies Special Events&Trips 10 US-training Conference/Training Therapeutic Rec Admin 10 US-mother/son all star event Operating Supplies Special Events&Trips 10 US-café food Merchandise for Resale Concessions 10 US-story&art time supplies Operating Supplies Arts Center 10 US-womens one acts props Clothing&Uniforms Theatre Initiative 10 US-mailbox-Mt cury rd Building Materials Street Maintenance 10 US-costumes-kids show Operating Supplies Theatre Initiative 9 US-small tools-outdoor center Small Tools Outdoor Center 9 US-critter food Operating Supplies Outdoor Center 9 US-blade scroll Equipment Repair&Maint Senior Center Programs 7 US-open house Operating Supplies Arts Center 6 US-vases Operating Supplies Wine Club/Events 6 US-womens one acts props Clothing&Uniforms Theatre Initiative 6 US-café food Merchandise for Resale Concessions 5 US-parking for conf-4/26 Mileage&Parking Fire Amount Explanation Account Description Business Unit 5 US-records week Miscellaneous Records Management 5 US-story and art time supplies Operating Supplies Arts Center 5 US-PD license postage Licenses,Taxes,Fees Fleet Operating 5 US-long call detail Operating Supplies Police Sworn 4 US-serving trays Operating Supplies Wine Club/Events 4 US-service charge for license Dues&Subscriptions Assessing 4 US-service charge for license Dues&Subscriptions Assessing 4 US-service charge for license Dues&Subscriptions Assessing 4 US-service charge for license Dues&Subscriptions Assessing 4 US-service charge for license Dues&Subscriptions Assessing 4 US-service charge for license Dues&Subscriptions Assessing 4 US-containers for food Operating Supplies Prairie Village Liquor Store 4 US-containers for food Operating Supplies Den Road Liquor Store 4 US-containers for food Operating Supplies Prairie View Liquor Store 3 US-café food Merchandise for Resale Concessions 3 US-dog license Bank and Service Charges Customer Service 2 US-PUWWMI leadership trng Training Supplies Utility Operations-General -25 US-cancelled class credit Tuition Reimbursement/School Police Sworn -45 US-return Operating Supplies Special Events Admin -45 US-refund Operating Supplies Community Center Admin -60 US-refund Operating Supplies Community Center Admin -78 US-Mar 2019 bldg surchgs Other Revenue General Fund -129 US-refund Office Supplies Fire -150 US-death investigation refund Tuition Reimbursement/School Police Sworn -150 US-death investigation refund Tuition Reimbursement/School Police Sworn -150 US-refund Operating Supplies Wine Club/Events -200 US-refund Conference/Training City Council -241 US-refund J Wilson Deposits Escrow -250 US-refund-leadership training Tuition Reimbursement/School Police Sworn -250 US-refund Tuition Reimbursement/School Police Sworn -250 US-refund Tuition Reimbursement/School Police Sworn 87,906 Report Total CITY COUNCIL AGENDA DATE SECTION: Appointments June 18, 2019 DEPARTMENT ITEM DESCRIPTION ITEM NO. Rick Getschow Student on Commissions Appointments for the XIII.A. City Manager 2019-2020 School Year Requested Action Move to: • Appoint to the Conservation Commission—Abhiram Nallamalli, Kiersten Orning, Mina Kim,Nile Timmerman, and Rohin Gurumurthy • Appoint to the Flying Cloud Airport Advisory Commission—Amogh Kalyanam, Evelyn Hemler, Spencer Ellis, and Troy Johnson • Appoint to the Heritage Preservation Commission—Aditya Nandhiyar, Ellyse Ferlauto, Lilly Hyland, and Maia Chavez • Appoint to the Human Rights and Diversity Commission—Caprice Steidle,Najma Ali,Nicole Mayer, Stavan Bhakta, and Winifred Halm De-Souza • Appoint to the Parks, Recreation, and Natural Resources Commission—Riley Marble, Shay Ginuga, Simon Vergara, Tanay Salunke, and Zachary Spears Synopsis Applications for Students on Commissions positions were accepted from mid-April to the end of May. More than 20 applications were received this year. Commission Staff Liaisons met in early June to review and discuss the applications. The appointment recommendations are based on the students' stated Commission preferences and the quality of their applications. An orientation session will be held in late August. Background Information In 1992, the City Council initiated a program to provide student residents in Eden Prairie with the opportunity to serve on City Commissions as non-voting members. The program has grown and changed over time to reflect modifications made to the City's Commissions, the addition of Commissions eligible for student appointments, and the desire to include more students in the program. CITY COUNCIL AGENDA DATE: SECTION: Report of the Public Works Director June 18, 2019 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works, Robert Ellis Resolution Requesting a Limited Use Permit for XIV.E.1. Municipal Entry Monument Sign on Highway 5 East of Dell Road Requested Action Move to: Adopt the resolution requesting a Limited Use Permit for municipal entry monument sign on Highway 5 East of Dell Road. Synopsis The City must enter into a Limited Use Permit(LUP) for construction, operation, and maintenance of municipal entry monument signs in Minnesota State Right of Way(ROW). Adopting this resolution is the first step in developing this LUP document. This LUP resolution is for the proposed sign located in the highway ROW on the south side of Highway 5 and east of Dell Road. With passage of this resolution,the Mayor and City Manager will be authorized to sign the final LUP on behalf of the City after its preparation by MnDOT staff. Attachments Resolution Sign Location Sign Concept Rendering CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019- RESOLUTION AUTHORIZING LIMITED-USE PERMIT FOR MUNICIPAL ENTRY MONUMENT SIGNS IN THE RIGHT- OF-WAY OF HIGHWAY 5 EAST OF DELL ROAD WHEREAS, the City Council of the City of Eden Prairie is the official governing body of the City of Eden Prairie; and WHEREAS, the City of Eden Prairie desires to construct a municipal entry monument sign in the right-of way on Highway 5 east of Dell Road; and WHEREAS, the State of Minnesota Department of Transportation requires a limited-use permit for the construction and utilization of said municipal entry monument signs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie hereby approves a limited-use permit to construct, operate and maintain municipal entry monument signs within the right-of-way on Highway 5 east of Dell Road. The City of Eden Prairie shall construct, operate and maintain said signs in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. BE IT FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute the Limited Use Permit and any amendments to the Permit. ADOPTED by the Eden Prairie City Council on June 18, 2019. Ronald A. Case, Mayor SEAL ATTEST: Kathleen Porta, City Clerk ENTRY MONUMENT SIGN AT HIGHWAY 5 AND DELL ROAD PREPARED FOR: LEGEND CITY OF EVEN PRAIRIE, MN SHEET INDEX CITY PROJECT#IC 17-5989 NDl Lx7VE1I SHEET EXISTING PROPOSED BO2 SITE 8 GRADING RAN `f �' - MC FREESTANDING IDENTIFICATION RHITO ELEVATION PLACEMENT FIBER GPITC R _ _ SILT PENCE "4,� nl,I LI -" 'lm.. `+'.;• � GAsA AIN "' {` �.F -'j .✓�, -+" +y Dp. 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'= -..L•xl,- 017 WALL AND FDtlTING SECTION:STONE STRUCTURE HANDHDLE ._ - STORM MANHOLE _-��- - ;.- E• DIM WALL AND FOOTING SECTION/BIRDS ELECTRIC TRANSFORMER' _ - Di9 WALL AND FOOTING SECTIONIWAVEs ELECTRIC FIANHO� 02p•02R LIMNING AND NOTES • ELECTRIC B -��_ = `II n - ,1�1,. D25. FABRICATION AND INSTALLATION INSTRUCTIONS ELECTRIC BOX -ys� � SANITARY MAMMOTH PROJECT '•* - •,� ., UGT'IT POLE LOCATION k ' 0f-�4,g.\{{ Ma-ro.0 ±'• �':' Lr,RD 7r. � �.t�1 . •,L. I r' "'err ° •f I a` 1 z 'YHA E, L. Y I WA top I�,'3 C::: _ r 'A;--,,;J ' `;oA` `u' 1 a�—=s;�; r i^ GENERAL NOTES 4 L I F_ ALL WORK SHALL BE IN ACCORDANCE WITi1 TIIE GIN'OF EDEN Po7AIRlF STANDARD SPECITICATIOHS. r hk � _ _ 'I ••K THE SUBSURFACE UTILITY INFORMATION TM TNTs PLAN IS UTILLEY QUALITY LEVEL'C-THIS UTILITY QUALITY ' i �_ N'I'LL� LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CLIASCE 3B•p7,ENITFL.C-0'STANDARD h 4• LL0" '` �•� GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE uTILITY DATA: - - Af a r _ L'- e�L � LY� ? �l`� EROSION CONTROL SHALL BE INSTALLED PRIOR TO pDNMEryCING CONSTRUCTION AND MAINTAINED • I .,. '"ak. 0 f Y LI L'±BQ 1 THROUGHOUT CONSTRUCTION f J IlacaTt. - c CONTRACTOR SHALL KEEP ALL ROADWAYS FREE OF SEDIMENTS STREETS SHALL HE SWEPT AS NEEDED OR AS 5[�7+ -� DIRECTED MY THE ENGINEER. ❑ - _--_ i a'2-'.. RESTORE AU.DISTURBED AREAS,INCLUDING PAVEMENT,TO EXISTING CONDITIONS OR BETTER,ITICIOEARAL C Z TO THE[ONTw1CT. LOCATION MAP -911 p P ALL SIGNS,FENCING,ETC.DISTURBED BY TINE WORK SHALL BE SALVAGED AND REINSTALLED eY THE _$ NOT Ti)SCALE CONTRACTOR TD EXISTING CONDITION OR BETTER 1NCIDENTAL TO THE CONTRACT S 1 ALL TIE IN SLOPES ARE 13'3H uNLEsA NOTED OTHERWISE / 1 Engineering-Surveying CONSTRLETTON WAITS RILL BE IMITEBIDRIGITDF•WAY- '/ Landscape Architecture '' GTHR SY IEAU GREENSPACE WITH SEED AND CATEGORY i EROSION CONTROL BLANKET UNLESS NOTED .1 PRELIMINARY — NOT N`"""R 5j i FOR CONSTRUCTION HANSEN THORP PELLINEN OLSON, Inc. V J 5 T]A L ALA AIL ON LaIAxO RAIL AS SHOWN ON PUNS 1510 Market PIAY One.Edei,Plane,MN 5:34M CPmmurLTauTpq>t N•12S101,737,E-463220,277,ELEVATION•9]3.,503 R52-B29 RTiD.952•B2&iBOB IRE L7 5 C.14 r F land (HENNEPIN Cd2NTE COORDINATES,NAD Al 1986 ADI.03 GEOID,TIAYD BB 1996 MOUNT FOIST I Avenue Bette HTPO PROJECT NO, 16-070 A u l I e 223 EDENLtelsem Pram Saint teal CALL BEFORE YOU DIG I DATA [56VE51 REVISIONS n n e T o r o •Lr_ u..a i O0.1 D•19 CITY REVIEW M i i r, ROC.. 0 ..41.a:w.,nm.F.,..Y,r. 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