HomeMy WebLinkAboutCity Council - 05/21/2019 AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,MAY 21, 2019 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Acting Mayor Brad Aho, Council Members Kathy Nelson, Mark Freiberg,
and PG Narayanan
CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Fire Chief Scott Gerber,
Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and
Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose,
Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Katie O'Connor
Workshop-Heritage Rooms I and II(5:30)
I. 2018 AUDIT AND FINANCIAL STATEMENTS
Open Podium - Council Chamber (6:30)
II. OPEN PODIUM
III. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MAY 21, 2019 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Acting Mayor Brad Aho, Council Members Kathy Nelson, Mark Freiberg,
and PG Narayanan
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City
Attorney Ric Rosow, and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS /PRESENTATIONS
A. 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
B. OPEN TO BUSINESS PRESENTATION
C. ACCEPT MRPA AWARD OF EXCELLENCE FOR 2018 PEOPLEFEST!
D. ACCEPT MRPA AWARD OF EXCELLENCE FOR PASSPORT TO FUN
SCHOLARSHIP PROGRAM
E. ACCEPT RED CROSS AWARDS AND RECOGNITION FOR AQUATIC
PROGRAMS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MAY 7, 2019
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2019
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
CITY COUNCIL AGENDA
May 21, 2019
Page 2
B. INTERNATIONAL SCHOOL OF MN LLC by International School of MN
LLC. Second Reading of an Ordinance for PUD District Review with Waivers on
approximately 55 acres (Ordinance for Zoning District Review; Resolution for
Site Plan)
C. ADOPT RESOLUTION APPROVING FINAL PLAT OF BEVERLY RIDGE
D. ADOPT RESOLUTION APPROVING FINAL PLAT OF SMITH VILLAGE
E. APPROVE AGREEMENT WITH RES PYRO FOR JULY 4TH FIREWORKS
DISPLAY
F. APPROVE AGREEMENT WITH LOGIS AND OPG-3 FOR LASERFICHE
DOCUMENT MANAGEMENT SOFTWARE
G. APPROVE AGREEMENT WITH EPA FOR GARDEN ROOM AV
EQUIPMENT INSTALLATION
H. ADOPT RESOLUTION ACCEPTING STATE AID ADVANCE FUNDING
I. APPROVE AMENDMENT NO. 1 TO GO BOND GRANT AGREEMENT
J. ADOPT RESOLUTION ACCEPTING CONVEYANCE OF REAL
PROPERTY, OUTLOT A AT RILEY CREEK
K. APPROVE GRANT AGREEMENT FOR CLEAN ENERGY EXHIBIT
L. ADOPT RESOLUTION SUPPORTING A GRANT APPLICATION TO
HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT PROGRAM
M. AWARD CONTRACT TO PUMP AND METER INC. FOR FUEL ISLAND
REPLACEMENT
IX. PUBLIC HEARINGS/MEETINGS
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS,AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
CITY COUNCIL AGENDA
May 21, 2019
Page 3
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: May 17, 2019
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, May 21, 2019
TUESDAY,MAY 21, 2019 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council
on issues related to Eden Prairie city government before each Council meeting,
typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the
Council Chamber. If you wish to speak at Open Podium, please contact the City
Manager's Office at 952.949.8412 by noon of the meeting date with your name,
phone number, and subject matter. If time permits after scheduled speakers are
finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not
recorded or televised. If you have questions about Open Podium,please contact the
City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
A. 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
Synopsis: Minnesota statutes require that the City prepare an annual financial report
and statements in accordance with Generally Accepted Accounting Principles. The
attached report meets these requirements.
The report was prepared by the Finance Division and audited by the independent
auditing firm of Clifton Larson Allen. Clifton Larson Allen issued an unmodified
opinion which is the highest level of opinion the City can receive and means the
auditor believes the financial statements are fairly presented in all material respects.
John Lorenzini, manager in the accounting firm will make a presentation of the
financial report.
MOTION: Move to accept the 2018 Comprehensive Annual Financial
Report (CAFR).
B. OPEN TO BUSINESS PRESENTATION
ANNOTATED AGENDA
May 21, 2019
Page 2
Synopsis: Rob Smolund will present on Open to Business.
C. ACCEPT MRPA AWARD OF EXCELLENCE FOR 2018 PEOPLEFEST!
Synopsis: Aimee Peterson, representing the Minnesota Recreation and Parks
Association will present the MRPA Award of Excellence for PeopleFest.
MOTION: Move to accept the Minnesota Recreation and Parks
Association Award of Excellence for the 2018 series of events entitled
"PeopleFest! A Community Celebration of Culture."
D. ACCEPT MRPA AWARD OF EXCELLENCE FOR PASSPORT TO FUN
SCHOLARSHIP PROGRAM
Synopsis: Aimee Peterson, representing the Minnesota Recreation and Parks
Association will present the MRPA Award of Excellence for Passport to Fun.
MOTION: Move to accept the Minnesota Recreation and Parks
Association Award of Excellence for the 2018 Passport to Fun
Scholarship Program.
E. ACCEPT RED CROSS AWARDS AND RECOGNITION FOR AQUATIC
PROGRAMS
Synopsis: The American Red Cross is the governing body for our aquatics
programming for the Eden Prairie Parks and Recreation Department. Annually the
Red Cross holds an awards ceremony to recognize achievements of excellence for
aquatic programs throughout the state.
In 2018, the City of Eden Prairie was recognized as a"Gold Level Learn to Swim
Provider."Eden Prairie has the second highest participant numbers for group
swim lessons in the state of Minnesota- second only to the City of St. Paul.
Jasmine Ellingson was awarded an official Certificate of Appreciation for
becoming an American Red Cross Water Safety Instructor Trainer(WSIT).
Caitlin Bailey, a Head Guard for Eden Prairie Aquatics, was also recognized with
a Certificate of Appreciation for becoming an American Red Cross Lifeguard
Instructor Trainer(LGIT).
The Eden Prairie Community Center was also awarded a Certificate of
Appreciation for hosting its first ever American Red Cross Training Academy.
We were the only facility in the state of Minnesota to offer this academy in 2018,
and the first academy to be hosted within the state of Minnesota in the last 5
years. Thanks to Jasmine and her team's efforts Eden Prairie not only has a
reputation for a state of the art Aquatics Center but also high quality, regionally-
recognized programming.
ANNOTATED AGENDA
May 21, 2019
Page 3
MOTION: Move to Accept the Red Cross Awards presented to
Jasmine Ellingson and the Parks & Recreation Department's Aquatic
programs.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, MAY 7, 2019
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2019
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-M on the Consent Calendar.
A. CLERK'S LICENSE LIST
B. INTERNATIONAL SCHOOL OF MN LLC by International School of MN
LLC. Second Reading of an Ordinance for PUD District Review with Waivers on
approximately 55 acres (Ordinance for Zoning District Review; Resolution for
Site Plan)
C. ADOPT RESOLUTION APPROVING FINAL PLAT OF BEVERLY RIDGE
D. ADOPT RESOLUTION APPROVING FINAL PLAT OF SMITH VILLAGE
E. APPROVE AGREEMENT WITH RES PYRO FOR JULY 4TH FIREWORKS
DISPLAY
F. APPROVE AGREEMENT WITH LOGIS AND OPG-3 FOR LASERFICHE
DOCUMENT MANAGEMENT SOFTWARE
G. APPROVE AGREEMENT WITH EPA FOR GARDEN ROOM AV
EQUIPMENT INSTALLATION
H. ADOPT RESOLUTION ACCEPTING STATE AID ADVANCE FUNDING
I. APPROVE AMENDMENT NO. 1 TO GO BOND GRANT AGREEMENT
ANNOTATED AGENDA
May 21, 2019
Page 4
J. ADOPT RESOLUTION ACCEPTING CONVEYANCE OF REAL
PROPERTY, OUTLOT A AT RILEY CREEK
K. APPROVE GRANT AGREEMENT FOR CLEAN ENERGY EXHIBIT
L. ADOPT RESOLUTION SUPPORTING A GRANT APPLICATION TO
HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT PROGRAM
M. AWARD CONTRACT TO PUMP AND METER INC. FOR FUEL ISLAND
REPLACEMENT
IX. PUBLIC HEARINGS/MEETINGS
X. PAYMENT OF CLAIMS
MOTION: Move approval of Payment of Claims as submitted (Roll Call
Vote).
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS,AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
CITY COUNCIL AGENDA DATE:
SECTION: Presentations May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Sue Kotchevar, Office of the 2018 Comprehensive Annual Financial Report IV.A.
City Manager/Finance (CAFR)
Requested Action
Move to: Accept the 2018 Comprehensive Annual Financial Report (CAFR).
Synopsis
Minnesota statutes require that the City prepare an annual financial report and statements in
accordance with Generally Accepted Accounting Principles. The attached report meets these
requirements.
The report was prepared by the Finance Division and audited by the independent auditing firm of
Clifton Larson Allen. Clifton Larson Allen issued an unmodified opinion which is the highest level
of opinion the City can receive and means the auditor believes the financial statements are fairly
presented in all material respects.
John Lorenzini,manager in the accounting firm will make a presentation of the financial report.
Attachments
2018 CAFR
Internal Control Letter
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COMPREHENSIVE
ANNUAL
FINANCIAL
REPORT
EDEII
PRATE For the Year Ended December 31, 2018
LIVE•WORK•OREAM City of Eden Prairie, Minnesota
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COMPREHENSIVE
ANNUAL
FINANCIAL REPORT
of the
CITY OF EDEN PRAIRIE
MINNESOTA
For The Year Ended December 31, 2018
Rick Getschow, City Manager
Prepared by
THE FINANCE DIVISION
Sue Kotchevar, Chief Financial Officer
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City of Eden Prairie, Minnesota
For the Year Ended December 31, 2018
Table of Contents
Page
Introductory Section
Letter of Transmittal 8
GFOA Certificate of Achievement 16
Organizational Chart 17
List of Principal Officials 18
Financial Section
Independent Auditors'Report 21
Management's Discussion and Analysis 24
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Position 40
Statement of Activities 42
Fund Financial Statements
Balance Sheet-Governmental Funds 46
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position 49
Statement of Revenues, Expenditures and Changes in
Fund Balances - Governmental Funds 50
Reconciliation of the Statement of Revenues, Expenditures and Changes in
Fund Balances of Governmental Funds to the Statement of Activities 52
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual - General Fund 53
Statement of Net Position - Proprietary Funds 56
Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds 57
Statement of Cash Flows - Proprietary Funds 58
Statement of Fiduciary Net Position-Agency Funds 60
Notes to Financial Statements 62
Required Supplemental Information
Modified Approach for Infrastructure Assets 108
Schedule of Changes in the City's Total OBEB Liability and Related Ratios 109
Schedule of Proportionate Share of Net Pension Liability
Public Employees General Employees Retirement Fund 110
Public Employees Police and Fire Fund 111
Eden Prairie Fire Relief 112
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City of Eden Prairie, Minnesota
For the Year Ended December 31, 2018
Schedule of Contributions
Public Employees General Employees Retirement Fund 113
Public Employees Police and Fire Fund 114
Eden Prairie Fire Relief 115
Notes to Required Supplemental Information
Notes to Schedule of Changes in Net Pension Liabilities and Related Ratios 116
Combining Fund Statements
Combining Balance Sheet-Nonmajor Governmental Funds 126
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances -Nonmajor Governmental Funds 134
Combining Statement of Net Position- Internal Service Funds 144
Combining Statement of Revenues, Expenses and Changes in
Net Position - Internal Service Funds 146
Combining Statement of Cash Flows - Internal Service Funds 148
Combining Statement of Fiduciary Net Position-Agency Funds 154
Combining Statement of Changes in Assets and Liabilities - Agency Funds 155
Statistical Section
Government-wide Net Position by Category 159
Changes in Net Position- Total 160
Changes in Net Position- Governmental Activities 161
Changes in Net Position - Business-type Activities 162
Fund Balances - Governmental Funds 163
Changes in Fund Balances - Governmental Funds 164
Assessed/Tax Capacity Value and Estimated Market Value of Property 165
Direct and Overlapping Property Tax Rates 166
Principal Property Taxpayers 167
Property Tax Levies and Collections 168
Legal Debt Margin 169
Ratios of Outstanding Debt by Type 170
Ratios of General Bonded Debt Outstanding 171
Computation of Direct and Overlapping Bonded Debt 172
Demographic and Economic Statistics 173
Principal Employers 174
Employees by Function 175
Operating Indicators 182
Capital Assets Statistics by Function 183
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I f,
EDEN
May 7, 2019 PRAIRIE
LIVE•WOAK•DREAM
To the Honorable Mayor,Members of the City Council and the Citizens of the City of Eden Prairie:
The comprehensive annual financial report of the City of Eden Prairie, Minnesota, for the year
ended December 31, 2018, is hereby submitted. The report was prepared in accordance with
accounting principles generally accepted in the United States of America (GAAP) as established
by the Governmental Accounting Standards Board and meets the requirements of the State
Auditor's Office.
The report consists of management's representations concerning the finances of the City.
Consequently, management assumes full responsibility for the completeness and reliability of all
information presented within this report. To provide a reasonable basis for making these
representations, management of the City has established internal controls designed to protect the
City's assets from loss,theft or misuse and to provide sufficient information for the preparation of
these financial statements in conformity with GAAP. Because the cost of internal controls should
not outweigh the benefits, the City's internal controls have been designed to provide reasonable
rather than absolute assurance that the financial statements will be free from material
misstatements.As management,we assert that to the best of our knowledge and belief this financial
report is complete and reliable in all material respects.
The City's financial statements have been audited by CliftonLarsonAllen LLP, Certified Public
Accountants. The goal of the independent audit was to provide reasonable assurance that the
financial statements of the City for the year ended December 31, 2018, are free of material
misstatement. The independent audit involved examining,on a test basis,evidence supporting the
amounts and disclosures in the financial statements, assessing the accounting principles used and
significant estimates used by management; and evaluating the overall financial statement
presentation. Based upon the audit,the independent auditor concluded that there was reasonable
basis for rendering an unmodified opinion that the City's financial statements, for the year ended
December 31, 2018, are fairly presented in conformity with GAAP. The independent auditors'
report is present in the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and Analysis
(MD&A). This letter of transmittal is designed to complement the MD&A and should be read in
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conjunction with it. The City's MD&A can be found in the financial section of this report
immediately following the report of the independent auditors.
City Profile
Eden Prairie is a suburban community of 63,726 people located in the southwest corner of
Hennepin County in a setting of rolling hills and picturesque lakes and creeks. Eden Prairie has a
convenient location,a comprehensive system of highways,and is a short distance from downtown
Minneapolis and St. Paul and the Minneapolis-St. Paul International Airport.
Incorporated in 1974 as a city, the City of Eden Prairie operates under a Statutory Plan B form of
government. Policymaking and legislative authorities are vested in the governing council, which
consists of a mayor and a four-member council. The governing council is responsible, among
other things, for passing ordinances, adopting the budget, appointing committees and hiring the
government's manager and attorney. The council is elected on a nonpartisan basis. The mayor
and council members are elected to four-year staggered terms. The City Manager is responsible
for carrying out the policies and ordinances of the governing council, for overseeing the day-to-
day operations of the government, and to assign appropriate responsibility and authority to City
staff for the efficient and effective delivery of City services.
With a staff of around 276 regular, full-time equivalent employees,the City provides its residents
and businesses with a full range of municipal services consisting of police and fire protection,street
maintenance, recreation programs, park maintenance, community and economic development,
building inspections, and a water,wastewater and storm water.
The City is also financially accountable for the Housing and Redevelopment Authority (HRA),
which is included in the City's financial statements as a blended component unit. Additional
information on the HRA is located in Note 1 in the notes to the financial statements.
The biennial budget serves as the foundation for the City's financial planning and control.
Departments submit budget requests to Finance in May and the City Manager presents the
proposed budget to the City Council for review prior to September 30th of each year. A budget
workshop is usually held with the City Council in June or July. The City Council holds a public
meeting on the proposed budget and adopts the final budget in December each year.
During the first year of the two-year budget process, both years' budgets are developed and the
City Council adopts the first year's budget. During the second year of the two-year budget process,
budget work is minimized. Staff updates the budget for any significant budget developments and
the council then reviews and adopts the second year budget.
The budget is prepared by department and division. The City's directors and division managers
may make transfers of appropriations within a division. Transfers of appropriations between
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departments require the approval of the City Manager. Any changes in the total budget must be
approved by the City Council.
Economic Conditions and Outlook
The City of Eden Prairie is located in the southwest corner of the Minneapolis/St. Paul
Metropolitan area. With the last update of the comprehensive plan and the trend towards
condensed multi-family housing in the downtown area, it is expected that Eden Prairie's
population will grow to 82,400 by 2040.
Year Population Increase
1960 Census 3,233 134%
1970 Census 6,938 115%
1980 Census 16,263 134%
1990 Census 39,311 142%
2000 Census 54,901 40%
2010 Census 60,797 11%
2018 Estimate 63,726 5%
Below summarizes City market value since 2010.
E-
10,000,000,000
8,000,000,000
6,000,000,000
4,000,000,000
2,000,000,000
0
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
The City's tax base increased from $9.9 billion to $10.2 billion from 2017 to 2018. In 2019, the
market value increased to $10.6 billion.
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The business environment in Eden Prairie is good. Eden Prairie's unemployment rate is 2.6%,
which is less than the State rate of 3.0% and the US rate of 4%. Business continues to invest in
Eden Prairie including the following this past year:
• Elevate new apartment building- $40,010,000 valuation
• Prairie Bluff Senior Living new apartment building - $22,164,080 valuation
• Scheels new retail - $19,970,253 valuation
• Southview Senior Living new apartment building- $18,324,000 valuation
• Optum interior finish- $8,500,000 valuation
• Hampton Inn new hotel- $7,473,005 valuation footing/foundation
• Emerson remodel- $4,800,000 valuation
• Surmodics interior finish- $2,450,000 valuation
• FedEX interior finish- $1,498,000 valuation
• Pizza Luce interior finish- $1,400,000 valuation
• Preserve Village Outlet Retail new building- $1,220,000 valuation
• Ascentis Corporation remodel - $1,065,165 valuation
• Cambria remodel- $1,000,000 valuation
Elevate is a Transit Oriented Development (TOD) project that integrates both residential and
commercial development. The project consist of 222 residential units above 13,000 square feet of
retail and restaurant development.
Prairie Bluffs Senior Living is a 138-unit senior housing project that includes independent units,
memory care units, and assisted living units.
Scheel's is a redevelopment of a previous Sears site into a new Scheel's store. The store will be a
collection of entertainment venues, specialty shops and boutiques staffed with experts who focus
on their passions. The 240,000-square-foot Scheel's Retail Shopping Adventure will showcase
Minnesota's largest selection of sports,fashion and footwear under one roof. It is expected to open
2020.
Southview of Eden Prairie is a 116-unit senior living residence that includes independent living,
assisted, and memory care units.
Eden Prairie serves as the corporate headquarters location for many national and international
businesses including CH Robinson World Wide, Tennant Company, Optum, numerous multi-
tenant office building partnerships, Lifetouch/ShutterFly Inc., SuperValu Inc, American Family
Mutual Insurance, Starkey Labs,MTS systems Corporation, and others.
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Eden Prairie also has key locations for retailing including the City's mall which has approximately
1.5 million square feet of shopping. The mall is part of the City's "Major Center Area" or
downtown. Stores include a 160,000 square foot Von Maur Department Store,a Barnes and Noble
Bookstore, an 18-screen AMC Movie Theater, and numerous restaurants.
The Southwest Station is also part of the City's downtown and includes the Southwest metro transit
hub and offices, 900 car parking structure, multiple restaurants and a luxury 236 unit
condominium complex. As part of the construction of the Southwest Light Rail Transit line, a
light rail transit station will be built at this location which will enable the bus service to transport
customers to their final destination.
Light Rail Transit (LRT)
The Southwest Light Rail Transit (LRT) line is a high-frequency train serving Eden Prairie,
Minnetonka,Hopkins,St.Louis Park,and Minneapolis.It is part of the Green Line,which includes
the Central Corridor LRT.Therefore,riders of Southwest LRT will be able to continue into St.Paul
via the Central Corridor without changing trains.
The Southwest LRT line will also connect to other rail lines (Hiawatha, Northstar, and the future
Bottineau) and high-frequency bus routes in downtown Minneapolis, providing access to the
University of Minnesota, Minneapolis-St. Paul Airport, Mall of America, the State Capitol,
downtown St. Paul, Big Lake, and eventually the northern Twin Cities suburbs. Connections to
other rail lines will occur at the Intermodal Station in downtown Minneapolis. At this time,
construction will begin in 2019 with expected completion in 2023.
There are currently four proposed Light Rail stations in Eden Prairie. Eden Prairie's LRT projects
include planning and development of the stations, park-and-ride facilities, local roadway
improvements, sidewalks, trails, streetscape and other infrastructure. The station areas also have
great potential for additional housing, employment and shopping opportunities via infill or
redevelopment.
Transportation Infrastructure
In 2019,the City will invest approximately$44,000,000 in transportation infrastructure paid from
various funding sources. Projects include:
• County Road 61/Flying Cloud Drive from Highway 101 in Chanhassen to Charlson Road
in Eden Prairie. This reconstruction project will improve the driving surface and safety
along the corridor.
• Preserve Boulevard project,which includes include intersection improvements, additional
turn lanes and new landscaping.
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• Eden Prairie Road and Flying Cloud Drive project which includes a new road alignment
and street and storm water improvements.
New Water Storage Reservoir
The City has identified that additional water storage will be necessary to support the expansion of
water service to future growth areas while improving the operation of the distribution system and
maintaining adequate water supply under emergency situations. A new four million gallon 140-
foot diameter pre-stressed concrete ground storage reservoir and associated pump station will be
constructed in 2019.
Long-term Financial Planning
The City has implemented various financial policies to guide the Council and staff when making
financial decisions. This helps to ensure the long-term stability and flexibility of City finances and
operations. These policies include the following:
• The original budget should be balanced with revenues equal to expenditures,
• One-time revenues will be used for one-time expenditures,
• The City will maintain fund balance for working capital in the general fund at 50% of the
next year's budgeted tax revenue,
• The City will also maintain 10% of the next year's budget in fund balance for budget
stabilization and 5% of the next year's budget for budget balancing in the general fund,
• The City will confine long-term debt to capital improvements or projects that cannot be
financed from current revenues,and
• The City will maintain a ten-year capital improvement plan to provide for capital asset
acquisition,maintenance, replacement, and retirement.
The City's healthy economic base and its sound financial condition have helped maintained the
highest bond rating possible from Moody's Investors Services and Standard and Poor's.
Major Initiatives
ASPIRE EDEN PRAIRIE 2040
The City of Eden Prairie's comprehensive plan update"ASPIRE EDEN PRAIRIE 2040"will create
a blueprint for the future to guide the City in its decision making for the next 20 years. The plan
outlines the existing conditions of the City, describes future goals and objectives, and includes an
action plan on how to achieve these goals and objectives. Aspire Eden Prairie 2040 will include
plans addressing land use,transportation,housing,parks and trails,water resources,resilience and
economic competitiveness. In addition, Aspire Eden Prairie 2040 will include detailed sub-area
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plans for key locations in the community. The update is a multi-year process with planned
completion in 2019.
Certificate of Achievement
The Government Finance Officers Association of the United States and Canada(GFOA) awarded
a Certificate of Achievement for Excellence in Financial Reporting to the City of Eden Prairie for
its Comprehensive Annual Financial Report(CAFR) for the fiscal year ended December 31,2017.
The Certificate of Achievement is a prestigious national award-recognizing conformance with the
highest standards for preparation of state and local government financial reports. In order to be
awarded a Certificate of Achievement, a government unit must publish an easily readable and
efficiently organized comprehensive annual financial report whose contents conform to program
standards. Such comprehensive annual financial report must satisfy both generally accepted
accounting principles and applicable legal requirements. A Certificate of Achievement is valid for
a period of one year. The City of Eden Prairie has received a Certificate of Achievement every year
since 1990. We believe our current report continues to conform to the Certificate of Achievement
program requirements, and we are submitting it to GFOA.
In addition, the Government Finance Officers Association of the United States and Canada
(GFOA) presented the Distinguished Budget Presentation award to the City of Eden Prairie for its
Two Year Budget for the fiscal years beginning January 1, 2018 and 2019. In order to receive this
award,a government unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan and a communications device. The award is
valid for a period of two years only. The City of Eden Prairie has received a Distinguished Budget
Presentation award for every budget since 1998.
Also,the Government Finance Officers Association of the United States and Canada (GFOA) has
given an Award for Outstanding Achievement in Popular Annual Financial Reporting to the City
of Eden Prairie for its Popular Annual Financial Report for the fiscal year ended December 31,
2017. The Award for Outstanding Achievement in Popular Annual Financial Reporting is a
national award recognizing conformance with the highest standards for preparation of state and
local government financial reports. In order to receive an Award for Outstanding Achievement in
Popular Annual Financial Reporting,a government unit must publish a Popular Annual Financial
Report, whose contents conform to program standards of creativity, presentation,
understandability,and reader appeal.An Award for Outstanding Achievement in Popular Annual
Financial Reporting is valid for a period of one year only. The City of Eden Prairie has received
the award annually since 1998.We believe our current report continues to conform to the Popular
Annual Financial Reporting requirements, and we are submitting it to GFOA.
14
Acknowledgements
We would like to thank the Mayor and Council Members for their continued support in planning
and conducting the financial operations of the City in a responsible and progressive manner. We
would also like to express our appreciation to the employees of the Finance Division for their
contribution to the preparation of this report.
Respectfully submitted,
Wt,_, )-itka#1,,,__ s__t, . ;tr__.
Rick Getschow Sue Kotchevar
City Manager Chief Financial Officer
15
[40)
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Eden Prairie
Minnesota
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 2017
r
Executive Director/CEO
16
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2018
Citizens
Boards and Commissions City Council Housing&Redevelopment
Authority(HRA)"
•
• Board of Appeals and Equaliza[ion 'City Council serves in this capacity
• Conserva lion Commission
• Flying Cloud Airport Advisory Commission
• Heritage Preservation Commission
• Human Rights and Diversity Commission City Manager Office of the City Manager
• Parks,Rec.&Natural Resources Commission
• Planning Commission
• Administration/City Clerk
• Communications
• Facilities
• Finance/Liquor Operations
Departments • Human Resources/Customer Service
• IT
Community Fire Parks and Recreation Police Public\Yorks
Development
• Assessing . Buildinglnspectictns . Community( nler . Office ot the Police Chi.f . Lnginecring
. Economic Dcvelopmenk . Emergency Preparedness . Parks&Natural ResoLircus . Investigations . FLectServices
. Housing& . Fi re.Prevention . Recreation Services . Patrol . SLrcetsMaintcnancc
Comm unity Services . Fire Suppression • Support Operations . UliliLvOperations
• Planning
17
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2018
Principal Officials
Elected Officials:
Mayor (Term expiration 12/31/18) Nancy Tyra-Lukens
Council Member (Term expiration 12/31/20) Ron Case
Council Member (Term expiration 12/31/20) Brad Aho
Council Member (Term expiration 12/31/18) Sherry Butcher Wickstrom
Council Member (Term expiration 12/31/18) Kathy Nelson
Appointed Officials:
City Manager Rick Getschow
City Attorney Richard Rosow
Departments:
Chief of Police Greg Weber
Community Development Director Janet Jeremiah
Fire Chief George Esbensen
Parks and Recreation Director Jay Lotthammer
Public Works Director Robert Ellis
18
19
This page is intentionally left blank
20
aiftonLarsorAJlen LLP
CAoonnec .00m
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-
type activities, each major fund, and the aggregate remaining fund information of the City of Eden
Prairie (the City), as of and for the year ended December 31, 2018, and the related notes to the
financial statements, which collectively comprise the City's basic financial statements as listed in the
table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors'Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free from
material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditors' judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the City's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the City's internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
@A member of
Nexia
International
21
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major
fund, and the aggregate remaining fund information of the City as of December 31, 2018, and the
respective changes in financial position, the budgetary comparison for the general fund, and, where
applicable, cash flows thereof for the year then ended in accordance with accounting principles
generally accepted in the United States of America.
Report on Summarized Comparative Information
We have previously audited the City's 2017 financial statements of the governmental activities, the
business-type activities, each major fund, and the aggregate remaining fund information, and we
expressed unmodified opinions on those financial statements in our report dated May 1, 2018. In our
opinion, the summarized comparative information presented herein as of and for the year ended
December, 31 2017 is consistent, in all material respects, with the audited financial statements from
which it has been derived.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis, modified approach for infrastructure assets, schedule of
changes in the City's total OPEB liability and related ratios, schedule of the City's proportionate share
of net pension liability, and schedule of the City's contributions, as listed on the table of contents, be
presented to supplement the basic financial statements. Such information, although not a part of the
basic financial statements, is required by the Governmental Accounting Standards Board who
considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to
the required supplementary information in accordance with auditing standards generally accepted in
the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses
to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the
basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City's basic financial statements. The introductory section, combining and
individual nonmajor fund financial statements, and statistical information are presented for purposes of
additional analysis and are not a required part of the basic financial statements.
The combining and individual nonmajor fund financial statements are the responsibility of management
and were derived from and relate directly to the underlying accounting and other records used to
prepare the basic financial statements.
22
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Other Matters (Continued)
Other Information (Continued)
Such information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion,
the information is fairly stated, in all material respects, in relation to the basic financial statements as a
whole. The introductory and statistical sections have not been subjected to the auditing procedures
applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or
provide any assurance on it.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated May 7,
2019, on our consideration of the City's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the result of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the City's internal control
over financial reporting and compliance.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
May 7, 2019
23
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
As management of the City of Eden Prairie, this section of the City's comprehensive annual financial
report presents a discussion and analysis of the City's financial activities during the fiscal year ended
December 31,2018. This discussion and analysis should be read in conjunction with the transmittal letter
in the introductory section of this report.
Financial Highlights
The City as a Whole
• The assets and deferred outflow of resources of the City exceeded liabilities and deferred inflows of
resources by $394,884,648. Of this amount, $51,659,331 (unrestricted net position) may be used to
meet the City's ongoing obligations to citizens and creditors,$314,881,868 is invested in capital assets,
and$28,343,449 is restricted.
• The City's total net position increased by $6,622,663 or 1.7%. The key factors in this increase can be
attributed to the General fund due to building permit revenue, Park Improvement fund due to cash
park fees and CIP Pavement Management fund due to increased franchise fees.
• The City's total long-term liabilities decreased by $9,198,897 or 12.8% in comparison with the prior
year. Contributing to the decrease was the change in the liability for pensions. The City's liability for
pensions is $21,196,405 compared to $26,724,392 in 2017. Also contributing to the decrease was the
current year retirements of outstanding bonds.
Using This Annual Report
This annual report consists of a series of financial statements. The Statement of Net Position and the
Statement of Activities provide information about the activities of the City as a whole and present a longer-
term view of the City's finances. For governmental activities,the fund financial statements tell how these
services were financed in the short term as well as what remains for future spending. Fund financial
statements also report the City's operations in more detail than the government-wide statements by
providing information about the City's most significant funds. The remaining statements provide
financial information about activities for which the City acts solely as a trustee or agent for the benefit of
those outside of the government.
Reporting the City as a Whole
The Statement of Net Position and the Statement of Activities
One of the most important questions asked about the City's finances is"Is the City as a whole better off or
worse off as a result of the year's activities?" The Statement of Net Position and the Statement of Activities
report information about the City as a whole and about its activities in a way that helps answer this
24
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
question. These statements include all assets, deferred outflows of resources, liabilities and deferred
inflows of resources using the accrual basis of accounting,which is similar to the accounting used by most
private-sector companies.All of the current year's revenues and expenses are taken into account regardless
of when cash is received or paid.
These two statements report the City's net position and changes in them. You can think of the City's net
position-the difference between assets,deferred outflows of resources,liabilities,and deferred inflows of
resources - as one way to measure the City's financial health, or financial position. Over time, increases
or decreases in the City's net position is one indicator of whether its financial health is improving or
deteriorating. You will need to consider other nonfinancial factors,however,such as changes in the City's
property tax base and the condition of the City's roads,to assess the overall health of the City.
In the Statement of Net Position and the Statement of Activities, we divide the City into two kinds of
activities:
• Governmental Activities - Most of the City's basic services are reported here, including general
government,public safety,public works,and parks and recreation.Property taxes,charges for services,
and capital grants and contributions finance most of these activities.
• Business-type Activities-The City charges a fee to customers to help it cover all or most of the cost of
certain services it provides. The City's utility system(Water,Wastewater and Stormwater Funds) and
liquor operations are reported here.
Reporting the City's Most Significant Funds
Fund Financial Statements
The fund financial statements provide detailed information about the most significant funds - not the
City as a whole. Some funds are required to be established by State law and by bond covenants. However,
the City Council establishes many other funds to help it control and manage money for particular purposes
or to show that it is meeting legal responsibilities for using certain grants and other money. The City's
two kinds of funds - governmental and proprietary- use different accounting approaches.
• Governmental funds - Most of the City's basic services are reported in governmental funds, which
focus on how money flows into and out of those funds and the balances left at year-end that are
available for spending. These funds are reported using an accounting method called modified accrual
accounting, which measures cash and all other financial assets that can readily be converted to cash.
The governmental fund statements provide a detailed short-term view of the City's general
government operations and the basic services it provides. Governmental fund information helps to
determine whether there are more or fewer financial resources that can be spent in the near future to
25
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
finance the City's programs. We describe the relationship between governmental activities (reported
in the Statement of Net Position and the Statement of Activities) and governmental funds in a
reconciliation provided after the fund financial statements.
• Proprietary funds — When the City charges customers for the services it provides — these services are
generally reported in proprietary funds. Proprietary funds are reported in the same way that all
activities are reported in the Statement of Net Position and the Statement of Activities.
The City of Eden Prairie maintains two different types of proprietary funds.
• Enterprise funds are the same as the business-type activities reported in the government-wide
statements but provide more detail and additional information, such as cash flows.
• Internal service funds are an accounting device used to accumulate and allocate costs internally
among the City's various functions. The City uses internal service funds to account for activities
pertaining to employee benefits, workers compensation, personal time off accruals, property
insurance, facilities, fleet services, and information technology.
The City as Trustee
Reporting the City's Fiduciary Responsibilities
All of the City's fiduciary activities are reported in a separate Statement of Fiduciary Net Position. The
City is fiduciary for resources collected and owed to others including developers and governmental
agencies. We exclude these activities from the City's other financial statements because the City cannot
use these assets to finance operations. The City is responsible for ensuring that the assets reported in these
funds are used for their intended purposes. The accounting used for fiduciary funds is much like that used
for proprietary funds.
The City as a Whole
The City's combined net position increased from $388,261,985 to $394,884,648 and maintained its
financial position. A large part of this increase was due to an increase of$1.3 million in building permits.
During the year, the City received revenue for a few large permits for three new apartment buildings,
Scheels (new department store) and a new hotel. These permits also brought in cash park fees for the Park
Improvement fund.The City also saw an increase in franchise fees due to a rate increase. By far the largest
portion of the City of Eden Prairie's net position,$314,881,868 (approximately 80%)reflects its investment
in capital assets (e.g. land, buildings, machinery, and equipment) less any related debt used to acquire
those assets that is still outstanding. The City of Eden Prairie uses these capital assets to provide services
to citizens;consequently,these assets are not available for future spending. Although the City's investment
26
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
in its capital assets is reported net of related debt, it should be noted that the resources needed to repay
this debt must be provided from other sources, since the capital assets themselves cannot be used to
liquidate these liabilities.
An additional portion of the City's net position$28,343,449 (approximately 7%),represents resources that
are subject to external restrictions on how they may be used. The remaining balance of unrestricted net
position, $51,659,331 (approximately 13%),maybe used to meet the City's ongoing obligations to citizens
and creditors.
At the end of the current fiscal year, the City is able to report positive balances in all of the categories of
net position reported for the government as a whole.
The following schedule provides a summary of the City's net position as of December 31, 2018 (in
thousands):
Governmental Activities Business-Type activities Total
2018 2017 2018 2017 2018 2017
Current and Other Assets $ 92,667 $ 84,553 $ 27,628 $ 24,067 $ 120,295 $ 108,620
Capital Assets 231,885 232,839 119,332 124,218 351,217 357,057
Total Assets 324,552 317,392 146,960 148,285 471,512 465,677
Deferred Outflows 13,752 20,117 524 900 14,276 21,017
Total Assets and Deferred Outflows 338,304 337,509 147,484 149,185 485,788 486,694
Long-Term Liabilities Outstanding 56,995 64,908 5,917 7,203 62,912 72,111
Other Liabilities 6,725 4,659 1,330 1,109 8,055 5,768
Total Liabilities 63,720 69,567 7,247 8,312 70,967 77,879
Deferred Inflows 19,110 19,896 827 657 19,937 20,553
Total Liabilities and Deferred Inflows 82,830 89,463 8,074 8,969 90,904 98,432
Invested in Capital Assets 198,062 195,151 116,820 121,074 314,882 316,225
Restricted 28,343 23,187 - - 28,343 23,187
Unrestricted 29,069 29,708 22,590 19,142 51,659 48,850
Total Net Position $ 255,474 $ 248,046 $ 139,410 $ 140,216 $ 394,884 $ 388,262
Key elements of these changes are shown on the following page.
27
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities Business-Type Total
2018 2017 2018 2017 2018 2017
Revenues:
Program Revenues
Charges for Services $ 11,991 $ 10,890 $ 28,413 $ 26,612 $ 40,404 $ 37,502
Operating Grants and
Contributions 2,457 1,707 21 238 2,478 1,945
Capital Grants and
Contributions 9,259 6,490 1,957 1,294 11,216 7,784
General Revenues
Property Taxes 37,339 35,406 - - 37,339 35,406
Tax Increment 2,321 3,571 - - 2,321 3,571
Grants and Contributions 1,645 1,546 - - 1,645 1,546
Investment Income 988 334 377 121 1,365 455
Total Revenues 66,000 59,944 30,768 28,265 96,768 88,209
Expenses:
Administration 5,093 4,612 - - 5,093 4,612
Community Development 4,942 6,222 - - 4,942 6,222
Police 14,366 15,770 - - 14,366 15,770
Fire 6,406 6,897 - - 6,406 6,897
Public Works 10,099 10,617 - - 10,099 10,617
Parks and Recreation 18,009 15,274 - - 18,009 15,274
Interest on Long Term Debt 907 1,011 - - 907 1,011
Water - - 10,461 9,687 10,461 9,687
Wastewater - - 7,469 6,913 7,469 6,913
Stormwater - - 2,351 2,437 2,351 2,437
Liquor - - 10,043 9,885 10,043 9,885
Total Expenses 59,822 60,403 30,324 28,922 90,146 89,325
Changes in Net Position
Before Transfers 6,178 (459) 444 (657) 6,622 (1,116)
Internal Transfers 1,250 762 (1,250) (762) - -
Change in Net Position 7,428 303 (806) (1,419) 6,622 (1,116)
Net Position, January 1 248,046 247,743 140,216 141,635 388,262 389,378
Net Position, December 31 $ 255,474 $ 248,046 $ 139,410 $ 140,216 $ 394,884 $ 388,262
28
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities
Revenue by Source
Governmental Activity-Revenue by Source
Other Charges for
4°0 Services 18%
Property Taxes and Grants and
Tax increment 6D% Contributions 18%
• For the year, property taxes totaled $37,338,583 which is an increase of$1,932,653 or 5.5% from
2017. For 2018, the City budgeted for a 4% increase in property taxes. The increase in taxes was
more than what was budgeted due to abatements/appeals of taxes.Last year the City had a negative
delinquent tax of$199,417. For 2018, the amount was only$31,220. The 2018 increase allows the
City to maintain service levels.
• Charges for services increased by$1,100,939 or 10.1%from 2017 due mainly to increased building
permit revenue.
• Operating grants and contributions increased by$750,029 or 43.9% from 2017. This was mainly
due to an increase in Community Development Block grants, additional state aid for police
training and municipal maintenance state aid.
• Capital grants and contributions increased by $2,769,874 or 42.7% from 2017 due mainly to the
rate increase in franchise fees and an increase in cash park fees.
29
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Expenses by Program
Governmental Activity-Expenses by Source
Administration
Parks& Other g%
recreation 1%
30% Community
Development 8%
Police 24%
Public works 17%
Fire 11%
Expenses and Program Revenues-Governmental Activities
(in Thousands)
$20 000
$18,000
$16.000
$14,000 •
$12,000
$10.000
■expenses
$8.000 ■program revenues
$6 000
$2 000 -
$0
p, 01 vn,�y �p°S1csg�tipn OltGym �U a�6%4 1 `5
400
p2C,65 01.61°`❑t
30
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Business-type Activities
For the business-type activities,charges for services accounts for 92.3%of revenues. The Water Fund and
Wastewater Fund had a negative change to net position of $474,560 and $739,704 respectively. The
negative changes were primarily due to depreciation. The Stormwater Fund had a positive change to net
position of$425,671 due to increased rates. The Liquor operations had a positive change in net position
of$56,294.
Expenses and Program Revenues - Business-type Activities
(in Jh n sa++ds)
;1mop
$1€100Ci 7-;r1 —
56,000 — I I ■ExII3e115e5
MP nag ra ietirenU1E1=_
01)0
ji jai&
Water isiVestavbia1$7 S[ormwaier Liquor
31
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
The City's Funds
The General fund is the chief operating fund of the City of Eden Prairie. Fund balance increased by
$1,920,337 due mainly to the increase in building permit revenue for three new apartment buildings,
Scheels (new department store) and a new hotel.
2018 2017 Difference
Fund Balance:
Nonspendable $ 103,845 $ 30,037 $ 73,808
Unassigned
Budget Stabilization 7,065,258 5,774,218 1,291,040
Working Capital 17,322,105 16,817,942 504,163
Unassigned 51,326 - 51,326
Total Fund Balance $ 24,542,534 $ 22,622,197 $ 1,920,337
Nonspendable Balances
The amounts classified as nonspendable consist of amounts that are not in spendable form,such as prepaid
assets.
Unassigned Balances
The unassigned fund balance consists of the budget stabilization balance and the working capital balance.
Budget Stabilization
In compliance with City policy, $4,710,172 or 10% of the 2019 budgeted expenditures was maintained for
budget stabilization to be used for emergencies and maintenance of the City's Aaa bond rating. Also,
$2,355,086 or 5% of the 2019 budgeted expenditures was maintained for budget balancing to be used for
short term volatility in the City's finances.
Working Capital
In compliance with City policy, 50%of the next year's budgeted tax revenues or$17,322,105 is maintained
for working capital. This amount represents the amount needed to fund operations for the first six months
of the year. The City receives a tax settlement in December that funds operations until the next settlement
in June of the next year.
32
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Other Major Funds
The Capital Improvement Maintenance fund balance increased by $991,194 in 2018. Revenue of
$2,138,405 was collected which includes the tax levy, building rental income, and investment income.
Expenditures for the year include the Staring Lake Pickleball Courts, Riley Lake Park renovations, trail
maintenance and hard court maintenance. Transfers in include $800,000 and$535,343 respectively from
the Liquor fund and General fund due to positive operating results.Transfers out includes$300,000 to the
CIP Trails fund for various trail improvements.
The Shady Oak Road North fund balance increased by$338,702 in 2018 and now has a small fund balance.
The Shady Oak Road North project reconstructed Shady Oak Road from Rowland Road through the
Highway 62 interchange. This project is substantially complete and should be closed out in 2019.
The Shady Oak Road South fund balance decreased by $29,250 in 2018. The Shady Oak Road South
project reconstructed Shady Oak Road from Flying Cloud Drive to Rowland Road. This project is
substantially complete and should be closed out in 2019.
The Aquatics & Fitness Expansion fund increased by $403,343 due to a transfer in from the Park
Improvement fund to close out this fund. The pool project upgraded the existing pool and also added a
pool to the Community Center.
The Eden Prairie Road fund increased by$410,103. Revenue of$403,998 was collected which consisted of
special assessments. The Eden Prairie Road project reconstructed Eden Prairie Road and also adds a new
creek crossing at Riley Creek. This project will be repaid with future special assessments.
The General LRT fund decreased by$2,680,692 due to payment to Metropolitan Council. This is the first
of two payments for the $7,052,536 Southwest Light Rail Transit Project. The second installment will be
due later in 2019. The expenses for this project will be funded with MSA and transfers from the Capital
Improvement Fund,Utility Funds,Transportation Fund,and Economic Development Fund.The SWLRT
should be completed in 2023.
The City's proprietary funds provide the same type of information found in the government-wide financial
statements,but in more detail.
Water fund sales through December 31,2018 totaled$8,422,155,which is an increase of$575,647 or 7.3%
from 2017 due to the following:
• Increase in sales by approximately$483,000 due to increased tier rates.
• Increase in sales by approximately$188,000 due to the increase in the base charge.
• Decrease in sales by approximately$96,000 due to the decrease in water use.
33
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Wastewater fund sales through December 31,2018 totaled$6,356,014,which is an increase of$492,515 or
8.4% from 2017 due to the following:
• Increase in sales by approximately$341,000 due to the rate increase.
• Increase in sales by approximately$188,000 due to the increase in the base charge.
• Decrease in sales by approximately$37,000 due to decrease in sewer use.
Stormwater fund sales through December 31,2018 totaled$2,726,255,which is an increase of$346,205 or
14.5% from 2017. The increase is due to the rate increase.
Liquor operations profit of $800,000 was transferred to the Capital Improvement Maintenance Fund.
Sales totaled$10,559,515,which is an increase of$278,633 or 2.7% over 2017. The operation continues to
provide value to customers and maintain customer loyalty.
Budgetary Highlights
The net change in fund balance to the General fund was $1,920,337. The reasons for this increase is due
to increased property tax revenue and an increase in building permit revenue. Businesses continue to
invest in Eden Prairie including the following businesses this past year:
• Elevate new apartment building- $40,010,000 valuation
• Prairie Bluff Senior Living new apartment building - $22,164,080 valuation
• Scheels new retail - $19,970,253 valuation
• Southview Senior Living new apartment building- $18,324,000 valuation
• Optum interior finish - $8,500,000 valuation
• Hampton Inn footings and foundation for new hotel- $7,473,005
• Emerson remodel- $4,836,917 valuation
• Surmodics interior finish- $2,450,000 valuation
• FedEX interior finish - $1,498,000 valuation
• Pizza Luce interior finish- $1,400,000 valuation
• Preserve Village Outlet Retail new building- $1,220,000 valuation
• Ascentis Corporation remodel - $1,065,165 valuation
• 49 new single family homes - $16,634,500
Total revenues equaled $47,531,150 or 105% of the amount budgeted. The budget performance included
the following variances:
34
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• A two percent allowance for uncollectible taxes was budgeted to cover tax amounts abated.
• Positive performance for building permits, other permits, intergovernmental revenue, fines and
forfeits, investment income, and other revenue.
• Other items had positive and negative variances.
Total expenditures equaled $45,455,193 or 99.5% of the budget. All departments except Parks have spent
less than 100% of the amounts budgeted. Parks is over budget by.6%.
Capital Assets and Debt Administration
Capital Assets
At the end of 2018,the city had$351 million invested in capital assets. Major capital assets added during
the current fiscal year by fund include the following:
2018
Fund Project Name Additions
Fleet Capital Police, Fire, Streets Vehicle Replacements $1,201,165
Water Capital New Ground Storage Reservoir Land &Design 449,085
Fleet Capital Streets, Parks Bobcats and Tractors 312,467
Eden Prairie Road Eden Prairie Road Connection to CSAH 61 292,799
IT Capital Storage Network and Public Safety Software Upgrades 267,434
Park Improvement Minnesota River Vista Lookout 257,718
Total $2,780,668
Capital Assets (net of depreciation, in thousands)
Governmental Activities Business-type Activities Total
2018 2017 2018 2017 2018 2017
Land & Land Improv. $ 34,424 $ 32,827 $ 1,088 $ 832 $ 35,512 $ 33,659
Infrastructure 135,623 134,732 - - 135,623 134,732
Work in Progress 1,645 2,313 519 164 2,164 2,477
Distribution System - - 88,788 92,792 88,788 92,792
Buildings 52,340 54,509 24,820 26,038 77,160 80,547
Leasehold Improvements 4 9 104 237 108 246
Machinery& Equipment 1,105 1,006 3,967 4,070 5,072 5,076
Autos 3,420 3,251 46 85 3,466 3,336
Other Assets 3,324 4,192 - - 3,324 4,192
Total $ 231,885 $ 232,839 $ 119,332 $ 124,218 $ 351,217 $ 357,057
The City has chosen to maintain infrastructure using the modified approach. This means the City does
not depreciate the cost of infrastructure but maintains the system at a"very good condition"level or
35
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
higher. Additional information on the modified approach can be found in Note 1 of this report and
additional information on the City's capital assets can be found in Note 4 of this report.
The City's policy is to achieve an average rating of 70 (very good condition) for all streets and trails. In
the summer of 2016, the City conducted a physical condition assessment. This assessment will be
performed every three years. As of December 31, 2018, the City's infrastructure system was rated at a
Pavement Condition Index (PCI) of 76.9%, which is higher than the City's policy level. The City's
infrastructure are constantly deteriorating resulting from the following factors: (1)traffic using the system;
(2) the sun's ultra-violet rays drying out and breaking down the top layer of pavement; (3) utility
company/private development trenching operations; (4)water damage from natural precipitation;and(5)
frost heave. The City is continuously taking actions to prolong the life of the system through short-term
maintenance activities such as pothole patching, crack sealing, seal coating, and overlaying. The City
expended $2,711,217 on infrastructure maintenance for the year ending December 31, 2018. These
expenditures delayed deterioration; however, the overall condition of the system was not improved
through these maintenance expenditures. The City has estimated that the amount of annual expenditures
required to maintain the City's infrastructure at the average PCI rating of very good is approximately
$3,500,000.
Debt
At year-end,the City had approximately$63 million in bonds and other long-term liabilities outstanding
versus$72 million last year.The majority of the decrease pertains to the change in the liability for pensions.
(Refer to Note 8) Also contributing to the decrease was the current year retirements of outstanding bonds.
(Refer to Note 11 )
Economic Factors and Next Year's Budgets
The City's elected officials consider many factors when adopting the budget and determining fees for
service and fees that will be charged for the business-type activities. These factors include service levels,
the tax impact on the median value home, commercial/industrial and household growth, and inflation.
Currently, the 2019 general fund budgeted appropriations are $47,101,720 which is an increase of
$1,306,068 or 2.9% from the 2018 budget. The City has a balanced budget for 2019.
36
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Contacting the City's Financial Management
This financial report is designed to provide a general overview of the City's finances for those interested
in the government's finances. If you have questions about this report or need additional financial
information, contact the Finance Division at City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN
55344.
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39
City of Eden Prairie, Minnesota
Statement of Net Position
December 31, 2018
Primary Government
Governmental Business-type
Activities Activities Total
ASSETS
Cash and Cash Equivalents $ 67,085,357 $ 23,031,753 $ 90,117,110
Receivables
Accounts 2,618,822 3,344,303 5,963,125
Interest 172,209 62,373 234,582
Due From Other Governments 7,603,341 30,495 7,633,836
Unremitted Taxes 292,396 - 292,396
Delinquent Taxes 267,495 - 267,495
Unremitted Special Assessments 2,325 - 2,325
Delinquent Special Assessments 3,812 328,099 331,911
Special Assessments 9,272,293 333,734 9,606,027
Unavailable Special Assessments 1,404,060 293,200 1,697,260
Internal Balances 943,022 (943,022) -
Inventories 95,176 1,109,842 1,205,018
Net Pension Asset 1,573,839 - 1,573,839
Prepaid Items 549,121 37,350 586,471
Land Held for Resale 784,000 - 784,000
Capital Assets
Nondepreciable
Land 21,844,811 1,027,319 22,872,130
Infrastructure 135,623,178 - 135,623,178
Work in Progress 1,644,751 519,086 2,163,837
Depreciable Buildings, Property and Equipment, Net 72,771,921 117,785,266 190,557,187
Total Assets 324,551,929 146,959,798 471,511,727
DEFERRED OUTFLOWS OF RESOURCES
Loss on Refunding of Debt 139,730 - 139,730
Other Post Employment Benefits 110,233 8,670 118,903
Pensions 13,502,507 515,496 14,018,003
Total Deferred Outflows of Resources 13,752,470 524,166 14,276,636
Total Assets and Deferred Outflows of Resources 338,304,399 147,483,964 485,788,363
40
City of Eden Prairie, Minnesota
Statement of Net Position
December 31, 2018
Primary Government
Governmental Business-type
Activities Activities Total
LIABILITIES
Accounts and Contracts Payable 4,857,020 1,073,829 5,930,849
Salaries Payable 553,804 94,883 648,687
Investment Interest Payable 10,743 - 10,743
Interest Payable 435,489 19,693 455,182
Due to Other Governments 233,822 134,799 368,621
Unearned Revenue 634,270 7,163 641,433
Total OPEB Liability
Due Within One Year 110,233 8,670 118,903
Due in More Than One Year 2,459,396 193,433 2,652,829
Net Pension
Due in More Than One Year 18,322,543 2,873,862 21,196,405
Bonds Payable
Due Within One Year 3,335,000 630,000 3,965,000
Due in More Than One Year 30,627,686 1,881,507 32,509,193
Capital lease payable
Due Within One Year 57,367 - 57,367
Due in More Than One Year 118,090 - 118,090
Compensated Absences
Due Within One Year 960,247 159,678 1,119,925
Due in More Than One Year 1,004,261 169,351 1,173,612
Total Liabilities 63,719,971 7,246,868 70,966,839
DEFERRED INFLOWS OF RESOURCES
Pensions 19,110,015 826,861 19,936,876
Total Liabilities and Deferred Inflows 82,829,986 8,073,729 90,903,715
NET POSITION
Net Investment in Capital Assets 198,061,704 116,820,164 314,881,868
Restricted for Perpetual Care, Nonexpendable 151,249 - 151,249
Restricted for Debt Service 5,566,288 - 5,566,288
Restricted for Special Assessments 8,262,203 - 8,262,203
Restricted for Tax Increment 2,876,901 - 2,876,901
Restricted for Public Works 10,382,206 - 10,382,206
Restricted for Parks and Recreation 1,074,528 - 1,074,528
Restricted for Historical and Cultural 30,074 - 30,074
Unrestricted 29,069,260 22,590,071 51,659,331
Total Net Position $ 255,474,413 $ 139,410,235 $ 394,884,648
41
City of Eden Prairie, Minnesota
Statement of Activities
For the Year Ended December 31, 2018
Program Revenue
Operating Capital
Charges for Grants and Grants and
Expenses Services Contributions Contributions
FUNCTIONS/PROGRAMS
Primary Government
Governmental Activities
Administration $ 5,092,886 $ 1,079,151 $ 8,922 $ -
Community Development 4,942,029 161,918 649,887 62,200
Police 14,365,502 1,115,447 755,200 81,917
Fire 6,406,404 3,505,901 474,369 -
Public Works 10,098,667 274,679 500,000 6,888,861
Parks and Recreation 18,008,795 5,854,094 69,104 2,226,153
Interest on Long Term Debt 907,413 - - -
Total Governmental Activities 59,821,696 11,991,190 2,457,482 9,259,131
Business-Type Activities
Water 10,460,599 8,422,155 7,060 1,571,004
Wastewater 7,469,070 6,356,014 - 384,840
Stormwater 2,351,367 2,786,754 8,605 979
Liquor 10,043,085 10,848,725 5,000 -
Total Business-Type Activities 30,324,121 28,413,648 20,665 1,956,823
Total Primary Government $ 90,145,817 $ 40,404,838 $ 2,478,147 $ 11,215,954
General Revenues
Taxes
Property Taxes, Levied for General Purposes
Property Taxes, Levied for Debt Service
Tax Increment
Grants and Contributions Not Restricted to Specific Programs
Investment Income
Transfers
Total General Revenues and Transfers
Change in Net Position
Net Position - Beginning
Net Position - Ending
42
Net (Expense) Revenue
and Changes in Net Position
Governmental Business-type
Activities Activities Total
$ (4,004,813) $ - $ (4,004,813)
(4,068,024) - (4,068,024)
(12,412,938) - (12,412,938)
(2,426,134) - (2,426,134)
(2,435,127) - (2,435,127)
(9,859,444) - (9,859,444)
(907,413) - (907,413)
(36,113,893) - (36,113,893)
- (460,380) (460,380)
- (728,216) (728,216)
- 444,971 444,971
- 810,640 810,640
67,015 67,015
(36,113,893) 67,015 (36,046,878)
34,787,407 - 34,787,407
2,551,176 - 2,551,176
2,320,447 - 2,320,447
1,644,788 - 1,644,788
988,382 377,341 1,365,723
1,250,402 (1,250,402) -
43,542,602 (873,061) 42,669,541
7,428,709 (806,046) 6,622,663
248,045,704 140,216,281 388,261,985
$ 255,474,413 $ 139,410,235 $ 394,884,648
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45
City of Eden Prairie,Minnesota
Balance Sheet
Governmental Funds
December 31,2018
Capital Projects
Capital Shady Oak Shady Oak
Improvement Road Road
General Maintenance North South
ASSETS
Cash and Investments $ 24,860,401 $ 9,237,988 $ 748,778 $ 171,127
Receivables
Accounts 442,695 22,317 - -
Interest 51,380 27,991 2,665 735
Due From Other Governments 58,366 7,413,995 - -
Unremitted Taxes 250,998 2,145 - -
Delinquent Taxes 265,175 2,320 - -
Unremitted Special Assessments 171 - - -
Delinquent Special Assessments - 247 - -
Deferred Special Assessments - 168,600 4,831,592 -
Special Deferred Special Assessments - 61,582 - -
Due From Other Funds - 1,420,800 - -
Advances to Other Funds - 785,852 - -
Prepaid Items 103,845 - - -
Land Held for Resale - - - -
Notes Receivable - - - -
Total Assets $ 26,033,031 $ 19,143,837 $ 5,583,035 $ 171,862
LIABILITIES
Accounts and Contracts Payable $ 582,509 $ 271,865 $ - $ -
Salaries Payable 508,290 - - -
Investment Interest Payable - - - -
Due to Other Governments 55,088 - - -
Due to Other Funds - - - -
Unearned Revenue 78,290 91,080 - -
Total Liabilities 1,224,177 362,945 - -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Loans/Grants 1,145 7,413,995 - -
Unavailable Revenue-Property Taxes 265,175 2,320 - -
Unavailable Revenue-Special Assessments - 230,429 4,831,592 -
Total Deferred Inflows of Resources 266,320 7,646,744 4,831,592 -
FUND BALANCES
Nonspendable 103,845 - - -
Restricted - - 751,443 -
Assigned - 11,134,148 - 171,862
Unassigned 24,438,689 - - -
Total Fund Balance 24,542,534 11,134,148 751,443 171,862
Total Liabilities,Deferred Inflows of
Resources,and Fund Balance $ 26,033,031 $ 19,143,837 $ 5,583,035 $ 171,862
46
City of Eden Prairie,Minnesota
Balance Sheet
Governmental Funds
December 31,2018
Capital Projects
Aquatics Eden Other Total
&Fitness Prairie General Governmental Governmental
Expansion Road LRT Funds Funds
ASSETS
Cash and Investments $ - $ - $ - $ 22,270,319 $ 57,288,613
Receivables
Accounts - - - 915,944 1,380,956
Interest - - - 62,811 145,582
Due From Other Governments - - - 130,927 7,603,288
Unremitted Taxes - - - 39,253 292,396
Delinquent Taxes - - - - 267,495
Unremitted Special Assessments - - - 2,154 2,325
Delinquent Special Assessments - 48 - 3,517 3,812
Deferred Special Assessments - 117,589 - 4,154,512 9,272,293
Special Deferred Special Assessments - 1,015,462 - 327,016 1,404,060
Due From Other Funds - - - 888,873 2,309,673
Advances to Other Funds - - - - 785,852
Prepaid Items - - - 76,078 179,923
Land Held for Resale - - - 784,000 784,000
Notes Receivable - - - 1,088,083 1,088,083
Total Assets $ - $ 1,133,099 $ - $ 30,743,487 $ 82,808,351
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ 866,917 $ 1,721,291
Salaries Payable - - - 5,613 513,903
Investment Interest Payable - 3,308 1,013 6,422 10,743
Due to Other Governments - - 2,299,275 7,982 2,362,345
Due to Other Funds - 864,369 399,261 888,873 2,152,503
Unearned Revenue - - - 464,305 633,675
Total Liabilities - 867,677 2,699,549 2,240,112 7,394,460
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Loans/Grants - - - - 7,415,140
Unavailable Revenue-Property Taxes - - - - 267,495
Unavailable Revenue-Special Assessments - 1,133,099 - 4,485,045 10,680,165
Total Deferred Inflows of Resources - 1,133,099 - 4,485,045 18,362,800
FUND BALANCES
Nonspendable - - - 227,197 331,042
Restricted - - - 10,826,406 11,577,849
Assigned - - - 13,909,815 25,215,825
Unassigned - (867,677) (2,699,549) (945,088) 19,926,375
Total Fund Balance - (867,677) (2,699,549) 24,018,330 57,051,091
Total Liabilities,Deferred Inflows of
Resources,and Fund Balance $ - $ 1,133,099 $ - $ 30,743,487 $ 82,808,351
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48
City of Eden Prairie, Minnesota
Governmental Funds
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position
December 31,2018
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Total Fund Balance-Governmental Funds $ 57,051,091
1. Capital assets used in Governmental Activities are not financial resources and
therefore are not reported as assets in governmental funds.
Cost of Capital Assets 268,563,433
Less Accumulated Depreciation (42,225,575)
2. Long term liabilities, including bonds payable, are not due and payable in the
current period and therefore are not reported as liabilities in the funds.
Long-term liabilities at year end consist of:
Bond Principal Payable Net (33,962,686)
Capital Lease (175,457)
Deferred Loss on Refunding 139,730
3. The City's net pension liability, net pension asset and related deferred outflows and
inflows of resources are recorded only on the Statement of Net Position
Balances at year end are:
Net Pension Asset 1,573,839
Deferred Outflows of Resources related to pensions 13,502,507
Net Pension Liability (18,322,543)
Deferred Inflows of Resources related to pensions (19,110,015)
4. Taxes and special assessment receivable will be collected in future years, but are
not available soon enough to pay for the current period's expenditures and therefore
are deferred in the funds. 10,947,660
5. Grants and loan receivable will be collected in future years, but are not available
soon enough to pay for the current period's expenditures and therefore are
deferred in the funds. 7,415,140
6. Governmental funds do not report a liability for accrued interest on long-term debt
until due and payable. (435,489)
7. Internal Service Funds are used by management to charge the costs of employee
benefits to individual funds. The assets and liabilities of the Internal Service Fund
are included in Governmental Activities in the Statement of Net Position. 10,332,206
8. Internal Service Funds are used by management to charge the costs of employee
benefits to individual funds. The assets and liabilities of the Internal Service Fund
are included in Business-type Activities in the Statement of Net Position. 180,572
Net Position-Governmental Activities $ 255,474,413
49
City of Eden Prairie,Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2018
Capital Projects
Capital Shady Oak Shady Oak
Improvement Road Road
General Maintenance North South
REVENUES
General Property Taxes $ 34,237,372 $ 300,686 $ - $ -
Special Assessments 60 - 1,922,979 -
Penalties and Interest 21,289 - - -
Licenses and Permits 4,892,559 - - -
Intergovernmental Revenue 1,439,023 - - -
Charges for Services 5,976,951 - - -
Fines and Forfeits 410,903 - -Investment Income 307,748 181,673 15,723 9,531
Rental - 1,571,520 - -
Other 245,245 84,526 - -
Total Revenues 47,531,150 2,138,405 1,938,702 9,531
EXPENDITURES
Current
Administration 4,467,514 - - -
Community Development 2,320,363 - - -
Police 14,517,004 - - -
Fire 6,058,619 - - -
Public Works 5,872,135 - - -
Parks and Recreation 12,158,792 - - -
Interest on Interfund Borrowing - - - -
Capital Outlay
Administration - 297,377 - -
Police - 53,605 - -
Fire - 377,141 - -
Public Works - 17,545 - 38,781
Parks and Recreation - 1,436,886 - -
Debt Service
Principal 56,277 - - -
Interest 4,489 - - -
Fiscal Agent Fees - - - -
Total Expenditures 45,455,193 2,182,554 - 38,781
Excess of Revenues Over(Under)Expenditures 2,075,957 (44,149) 1,938,702 (29,250)
OTHER FINANCING SOURCES(USES)
Transfers In 399,723 1,335,343 - -
Transfers Out (555,343) (300,000) (1,600,000) -
Total Other Financing Sources(Uses) (155,620) 1,035,343 (1,600,000) _ -
Net Change in Fund Balances 1,920,337 991,194 338,702 (29,250)
Fund Balance(Deficit)-Beginning 22,622,197 10,142,954 412,741 201,112
Fund Balance(Deficit)-Ending $ 24,542,534 $ 11,134,148 $ 751,443 $ 171,862
50
City of Eden Prairie,Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2018
Capital Projects
Aquatics Eden Other Total
&Fitness Prairie General Governmental Governmental
Expansion Road LRT Funds Funds
REVENUES
General Property Taxes $ - $ - $ - $ 5,071,246 $ 39,609,304
Special Assessments - 430,998 - 841,496 3,195,533
Penalties and Interest - - - - 21,289
Licenses and Permits - - - 3,045,487 7,938,046
Intergovernmental Revenue - - - 1,541,655 2,980,678
Charges for Services - - - - 5,976,951
Fines and Forfeits - - - 5,125 416,028
Investment Income 481 - - 372,380 887,536
Rental - - - 73,268 1,644,788
Other 15,352 - - 2,863,983 3,209,106
Total Revenues 15,833 430,998 - 13,814,640 65,879,259
EXPENDITURES
Current
Administration - - - - 4,467,514
Community Development - - - 2,822,679 5,143,042
Police - - - 155,308 14,672,312
Fire - - - - 6,058,619
Public Works - - - 125,177 5,997,312
Parks and Recreation - - - 17,318 12,176,110
Interest on Interfund Borrowing - 20,895 6,603 38,656 66,154
Capital Outlay
Administration - - - 31,309 328,686
Police - - - - 53,605
Fire - - - - 377,141
Public Works - - 44,703 4,459,992 4,561,021
Parks and Recreation - - 2,278,773 780,427 4,496,086
Debt Service
Principal - - - 3,813,547 3,869,824
Interest - - - 971,142 975,631
Fiscal Agent Fees - - - 16,848 16,848
Total Expenditures - 20,895 2,330,079 13,232,403 63,259,905
Excess of Revenues Over(Under)Expenditures 15,833 410,103 (2,330,079) 582,237 2,619,354
OTHER FINANCING SOURCES(USES)
Transfers In 387,510 - - 2,430,613 4,553,189
Transfers Out - - (350,613) (551,010) (3,356,966)
Total Other Financing Sources(Uses) 387,510 - (350,613) 1,879,603 1,196,223
Net Change in Fund Balances 403,343 410,103 (2,680,692) 2,461,840 3,815,577
Fund Balance(Deficit)-Beginning (403,343) (1,277,780) (18,857) 21,556,490 53,235,514
Fund Balance(Deficit)-Ending $ - $ (867,677) $ (2,699,549) $ 24,018,330 $ 57,051,091
51
City of Eden Prairie,Minnesota
Reconciliation of the Statement of Revenues and Expenditures,and Changes in Fund
Balances of Governmental Funds to the Statement of Activities
For the Year Ended December 31,2018
Total net change in fund balances-governmental funds $ 3,815,577
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because:
1. Capital outlays are reported in Governmental Funds as expenditures. However, in the Statement of
Activities,the cost of those assets is allocated over the estimated useful life's as depreciation expense.
Capital Outlays 2,752,478
Depreciation Expense (4,067,795)
The net effect of the disposal of capital assets
Disposals (1,383,295)
Accumulated Depreciation on Disposals 897,100
2. Principal payments of long-term debt consumes the current financial resources of Governmental
Funds, However they have no effect on Net Position. 3,826,277
3. Interest on long-term debt in the statement of activities differs from the amount reported in the
Governmental Funds because interest is recognized as an expenditure in the funds when it is due
thus requires use of current financial resources. In the Statement of Activities, however interest
expense is recognized as the interest accrues, regardless of when it is due. 33,830
4. Governmental Funds report debt issuance premiums and discounts as another financing source or
use at the time of issuance. Premiums and discounts are reported as an unamortized asset or liability
in the Government-wide financial statements.
Amortization of Premiums/Discounts 117,701
5. Refunding losses are recognized when paid in the governmental funds but amortized over the life of the
debt in the Statement of Activities. (22,918)
6. Taxes and special assessments receivable will be collected in future years,but are not available soon
enough to pay for the current period's expenditures,and therefore are deferred in the funds. (2,395,278)
7. Grants and loan receivable will be collected in future years, but are not available soon enough to pay for
the current period's expenditures,and therefore are deferred in the funds. 2,410,160
8. Some pension expenses reported in the Statement of Activities do not require the use of
current financial resources and,therefore are not reported as expenditures.
Change in Net Pension Asset/Liability and Related Deferred Outflows/Inflows of Resources 803,291
9. Internal Service Funds are used by management to charge the costs of employee benefits to individual
funds.The net revenue of these activities is reported in Governmental Activities. 567,834
10. Internal Service Funds are used by management to charge the costs of employee benefits to individual
funds.The net revenue of these activities is reported in Business Type Activities. 73,747
Change in Net Position-Governmental Activities $ 7,428,709
52
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changes in Fund Balance-Budget and Actual
For the Year Ended December 31,2018
With Comparative Actual Amounts For the Year Ended December 31,2017
2018 2017
Budget Budget Variance
Original Final Actual Over/(Under) Actual
REVENUES
Taxes and Special Assessments
General Property Taxes and Assessments $ 33,610,883 $ 33,610,883 $ 34,237,432 $ 626,549 $ 32,363,791
Penalties and Interest 25,000 25,000 21,289 (3,711) 22,716
Total Taxes and Special Assessments 33,635,883 33,635,883 34,258,721 622,838 32,386,507
Licenses and Permits
Liquor,Beer and Wine Licenses 316,000 316,000 310,271 (5,729) 312,254
Business Licenses 28,400 28,400 29,565 1,165 26,114
Dog Registration Licenses 20,000 20,000 20,469 469 14,732
Building Permits and Fees 2,247,200 2,247,200 3,388,529 1,141,329 2,066,787
Cable TV 900,000 900,000 821,381 (78,619) 892,338
Other Permits 267,434 267,434 322,344 54,910 298,030
Total Licenses and Permits 3,779,034 3,779,034 4,892,559 1,113,525 3,610,255
Intergovernmental Revenue
Police Pension Aid 540,000 540,000 565,506 25,506 538,127
Fire Relief Association Aid 450,000 450,000 457,742 7,742 448,846
School Liaison 115,798 115,798 115,798 - 115,798
Police Training 88,000 88,000 64,119 (23,881) 21,301
Grants 65,000 65,000 174,552 109,552 258,733
PERA Aid 52,384 52,384 52,384 - 52,384
Local Performance Aid - - 8,922 8,922 -
State Street Aid - - - - 68,866
Total Intergovernmental Revenue 1,311,182 1,311,182 1,439,023 127,841 1,504,055
Charges for Services
Public Safety 166,500 166,500 168,197 1,697 162,709
Recreation
Community Center 4,710,140 4,710,140 4,662,346 (47,794) 4,520,172
Youth Programs 377,500 377,500 446,124 68,624 400,850
Organized Athletics 261,240 261,240 209,138 (52,102) 182,907
Senior Center 101,950 101,950 88,887 (13,063) 114,609
Outdoor Center 84,000 84,000 65,169 (18,831) 65,810
Arts Center 74,100 74,100 96,542 22,442 85,401
Park Facilities 70,550 70,550 78,086 7,536 73,648
Oak Point Pool&Beaches 59,500 59,500 41,914 (17,586) 89,419
Park Maintenance 35,000 35,000 54,686 19,686 32,101
Therapeutic Recreation 34,000 34,000 35,931 1,931 34,405
Arts 25,350 25,350 24,706 (644) 22,582
Special Events 500 500 5,225 4,725 -
Total Recreation 5,833,830 5,833,830 5,808,754 (25,076) 5,621,904
Total Charges for Services 6,000,330 6,000,330 5,976,951 (23,379) 5,784,613
Fines and Forfeits 390,000 390,000 410,903 20,903 346,835
Investment Income 120,000 120,000 307,748 187,748 107,350
Other 163,000 163,000 245,245 82,245 290,420
Total Revenues $ 45,399,429 $ 45,399,429 $ 47,531,150 $ 2,131,721 $ 44,030,035
53
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2018 Continued
With Comparative Actual Amounts For the Year Ended December 31,2017
2018 2017
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES
Current
Administration
Legislative $ 326,751 $ 326,751 $ 353,363 $ 26,612 $ 315,205
Office of the City Manager 453,100 453,100 395,644 (57,456) 374,109
Legal Counsel 521,000 521,000 594,355 73,355 559,426
City Clerk 304,684 339,590 297,317 (42,273) 149,794
Communications 604,324 604,324 589,320 (15,004) 554,337
Finance 874,690 874,690 871,204 (3,486) 847,800
Customer Service 390,781 390,781 358,894 (31,887) 363,108
Human Resources 1,045,214 1,045,214 1,007,417 (37,797) 869,809
Total Administration 4,520,544 4,555,450 4,467,514 (87,936) 4,033,588
Community Development
Assessing 1,008,446 1,008,446 999,649 (8,797) 987,704
Planning 659,494 675,760 657,096 (18,664) 709,821
Community Development Administration 271,196 271,196 200,664 (70,532) 245,030
Economic Development 132,636 132,636 131,498 (1,138) 121,221
Housing&Community Services 341,990 341,990 331,456 (10,534) 313,158
Total Community Development 2,413,762 2,430,028 2,320,363 (109,665) 2,376,934
Police 14,566,339 14,566,339 14,517,004 (49,335) 14,069,709
Fire
Fire 4,732,462 4,732,462 4,743,169 10,707 4,944,125
Inspections 1,190,778 1,190,778 1,165,392 (25,386) 1,140,076
Public Safety Communications 155,138 155,138 150,058 (5,080) 75,121
Total Fire 6,078,378 6,078,378 6,058,619 (19,759) 6,159,322
Public Works
Engineering 1,257,458 1,257,458 1,290,511 33,053 1,560,088
Street Maintenance 3,725,945 3,725,945 3,622,145 (103,800) 3,618,118
Street Lighting 937,500 937,500 959,479 21,979 848,128
Total Public Works 5,920,903 5,920,903 5,872,135 (48,768) 6,026,334
54
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2018 Continued
With Comparative Actual Amounts For the Year Ended December 31,2017
2018 2017
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES(Continued)
Current(Continued)
Parks and Recreation
Park Maintenance 3,996,851 3,996,851 4,006,113 9,262 3,766,016
Community Center 4,917,459 4,917,459 4,959,534 42,075 4,525,739
Youth Programs 516,297 516,297 560,645 44,348 481,919
Senior Center 416,398 416,398 417,007 609 414,123
Park Administration 427,653 427,653 424,314 (3,339) 393,015
Organized Athletics 294,024 294,024 247,497 (46,527) 229,829
Recreation Administration 350,294 350,294 352,724 2,430 328,722
Arts Center 295,817 295,817 334,375 38,558 310,962
Therapeutic Recreation 225,752 225,752 197,185 (28,567) 204,928
Outdoor Center 226,359 226,359 226,903 544 227,451
Oak Point Pool 41,719 41,719 42,541 822 84,692
Arts 129,878 129,878 153,329 23,451 148,795
Special Events 108,319 108,319 98,756 (9,563) 100,658
Park Facilities 74,067 74,067 79,853 5,786 71,528
Beaches 64,073 64,073 58,016 (6,057) 57,019
Total Parks and Recreation 12,084,960 12,084,960 12,158,792 73,832 11,345,396
Debt Service
Principal 56,277 56,277 56,277 - 55,208
Interest 4,489 4,489 4,489 - 5,558
Total Debt Service 60,766 60,766 60,766 - 60,766
Total Expenditures 45,645,652 45,696,824 45,455,193 (241,631) 44,072,049
Excess of Revenues Over(Under)Expenditures (246,223) (297,395) 2,075,957 2,373,352 (42,014)
OTHER FINANCING SOURCES/(USES)
Transfers In 396,223 396,223 399,723 3,500 283,889
Transfers Out (150,000) (150,000) (555,343) (405,343) (1,113,730)
Total Other Financing Sources/(Uses) 246,223 246,223 (155,620) (401,843) (829,841)
Net Change in Fund Balance $ - $ (51,172) 1,920,337 $ 1,971,509 (871,855)
Fund Balance,January 1 22,622,197 23,494,052
Fund Balance,December31 $ 24,542,534 $ 22,622,197
55
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Net Position
December 31,2018
Governmental
Activities
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
ASSETS
Current Assets:
Cash and Investments $ 13,031,729 $ 5,795,880 $ 2,594,649 $ 1,790,067 $ 23,212,325 $ 9,616,172
Receivables:
Accounts 1,433,339 1,346,659 561,058 3,247 3,344,303 149,783
Interest 36,124 15,279 5,907 5,063 62,373 26,627
Due From Other Governments - - 30,495 - 30,495 53
Delinquent Special Assessments 321,679 6,420 - - 328,099 -
Deferred Special Assessments 52,993 79,489 201,252 - 333,734 -
Special Deferred Special Assessments 117,280 175,920 - - 293,200 -
Inventory - - - 1,109,842 1,109,842 95,176
Prepaid Items 23,269 - 65 14,016 37,350 369,198
Total Current Assets 15,016,413 7,419,647 3,393,426 2,922,235 28,751,721 10,257,009
Noncurrent Assets
Capital Assets:
Property,Plant and Equipment 133,052,395 82,658,592 49,988,698 3,189,697 268,889,382 10,853,009
Less Accumulated Depreciation (76,339,068) (47,783,859) (24,066,435) (1,368,349) (149,557,711) (5,306,206)
Total Noncurrent Assets 56,713,327 34,874,733 25,922,263 1,821,348 119,331,671 5,546,803
Total Assets 71,729,740 42,294,380 29,315,689 4,743,583 148,083,392 15,803,812
DEFERRED OUTFLOWS OF RESOURCES
Other Post Employment Benefits 5,312 1,525 819 1,014 8,670 110,233
Pensions 269,972 72,135 51,780 121,609 515,496 -
Total Deferred Outflows of Resources 275,284 73,660 52,599 122,623 524,166 110,233
Total Assets and Deferred Outflows of Resources 72,005,024 42,368,040 29,368,288 4,866,206 148,607,558 15,914,045
LIABILITIES
Current Liabilities:
Accounts Payable 388,112 46,250 30,081 609,386 1,073,829 836,454
Salaries Payable 48,832 13,892 8,615 23,544 94,883 39,901
Bond Interest Payable 19,230 463 - - 19,693 -
Due to Other Governments 5,613 3,997 - 125,189 134,799 170,752
Due to Other Funds - - 157,170 - 157,170 -
Unearned Revenue - - - 7,163 7,163 595
Current Portion of Total OPEB Liability 5,312 1,525 819 1,014 8,670 110,233
Current Portion of Bonds Payable 540,000 90,000 - - 630,000 -
Current Portion of Compensated Absences 99,292 16,152 19,694 24,540 159,678 960,247
Total Current Liabilities 1,106,391 172,279 216,379 790,836 2,285,885 2,118,182
Noncurrent Liabilities:
Total OPEB Liability 118,521 34,018 18,280 22,614 193,433 2,459,396
Net Pension Liability 1,505,073 402,142 288,672 677,975 2,873,862 -
Bonds Payable 1,778,025 103,482 - - 1,881,507 -
Advances from Other Funds - - 785,852 - 785,852 -
Compensated Absences 105,308 17,130 20,887 26,026 169,351 1,004,261
Total Noncurrent Liabilities 3,506,927 556,772 1,113,691 726,615 5,904,005 3,463,657
Total Liabilities 4,613,318 729,051 1,330,070 1,517,451 8,189,890 5,581,839
DEFERRED INFLOWS OF RESOURCES
Pensions 433,036 115,705 83,056 195,064 826,861 -
Total Liabilities and Deferred Inflows of Resources 5,046,354 844,756 1,413,126 1,712,515 9,016,751 5,581,839
NET POSITION
Net Investment in Capital Assets 54,395,302 34,681,251 25,922,263 1,821,348 116,820,164 5,546,803
Unrestricted 12,563,368 6,842,033 2,032,899 1,332,343 22,770,643 4,785,403
Total Net Position $ 66,958,670 $ 41,523,284 $ 27,955,162 $ 3,153,691 139,590,807 $ 10,332,206
Adjustment to Reflect the Consolidation of Internal Service Fund Activities Related to Enterprise Funds (180,572)
Total Net Position-Business-Type Activities $ 139,410,235
56
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Revenues,Expenses and
Changes in Net Position
For the Year Ended December 31,2018
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Total Fund
SALES AND COST OF SALES
Sales $ - $ - $ - $ 10,559,515 $ 10,559,515 $ -
Cost of Sales - - - (7,718,631) (7,718,631) -
Gross Profit - - - 2,840,884 2,840,884 -
OPERATING REVENUE
Sales 8,412,424 6,356,014 2,726,255 - 17,494,693 -
Charges for Services - - - - - 17,215,519
Rental - - - 243,874 243,874 946,133
Other 9,731 - - 45,336 55,067 -
Total Operating Revenues 8,422,155 6,356,014 2,726,255 289,210 17,793,634 18,161,652
OPERATING EXPENSE
Personnel Services 2,453,796 700,063 698,961 1,042,808 4,895,628 8,608,261
Supplies
Supplies 70,584 35,506 53,308 28,899 188,297 61,526
Cleaning Supplies 9,301 - - - 9,301 138,059
Motor Fuel 19 - - - 19 425,875
Tires - - - - - 80,419
Chemicals 626,860 - - - 626,860 -
Repair and Maintenance Supplies 259,303 55,143 62,198 5,426 382,070 445,238
Contractual Services
Contractual Services 594,797 254,010 283,546 146,408 1,278,761 2,942,884
Software 56,202 56,202 - 1,695 114,099 997,372
Janitorial Services 50,288 - - 53,756 104,044 1,028,107
Lime Residual Removal 321,575 - - - 321,575 -
Building Rent - - - 272,316 272,316 -
Licenses,Permits,Taxes 170,641 135 1,670 92,882 265,328 206,784
Repair and Maintenance 437,406 82,163 23,294 21,387 564,250 211,012
Utilities 696,723 26,025 1,155 83,110 807,013 1,626,650
MCES Fees - 4,186,455 - - 4,186,455 -
Bank and Credit Card Fees 41,095 41,053 - 204,200 286,348 -
User Charges 344,459 249,191 109,459 186,890 889,999 -
Capital Under$25,000 1,353,002 19,844 20,534 - 1,393,380 321,715
Total Operating Expenses 7,486,051 5,705,790 1,254,125 2,139,777 16,585,743 17,093,902
Operating Income(Loss)Before Depreciation 936,104 650,224 1,472,130 990,317 4,048,775 1,067,750
Depreciation 2,881,198 1,738,001 1,081,097 115,367 5,815,663 1,189,650
Operating Income(Loss)Before Nonoperating
Revenue/Expense (1,945,094) (1,087,777) 391,033 874,950 (1,766,888) (121,900)
NONOPERATING REVENUE(EXPENSE)
Grants 3,525 - 5,247 - 8,772 -
Investment Income 219,321 92,463 34,990 30,567 377,341 172,016
Interest (78,163) (8,025) (11,002) - (97,190) -
Amortization of Bond Premiums 18,219 4,241 - - 22,460 -
Fiscal Agent Fees (1,121) (263) - - (1,384) -
Gain/(Loss)on Disposition of Capital Assets - - 60,499 (54,223) 6,276 231,027
Miscellaneous 3,535 - 3,358 5,000 11,893 59,622
Total Nonoperating Revenues(Expenses) 165,316 88,416 93,092 (18,656) 328,168 462,665
Income(Loss)Before Contributions and Transfers (1,779,778) (999,361) 484,125 856,294 (1,438,720) 340,765
Contributions-from Governmental Activities - - - - - 172,890
Transfers In - - - - - 54,179
Capital Access Charges 1,505,970 369,330 - - 1,875,300 -
Capital Special Assessments 65,034 15,510 979 - 81,523 -
Transfers Out (265,786) (125,183) (59,433) (800,000) (1,250,402) -
Change in Net Position (474,560) (739,704) 425,671 56,294 (732,299) 567,834
Net Position-Beginning 67,433,230 42,262,988 27,529,491 3,097,397 140,323,106 9,764,372
Net Position-Ending $ 66,958,670 $ 41,523,284 $ 27,955,162 $ 3,153,691 139,590,807 $ 10,332,206
Adjustment to reflect the consolidation of Internal Service Funds activities
related to Enterprise Funds (73,747)
Change in Net Position of Business-Type Activities $ (806,046)
57
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2018 Page 1 of 2
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 8,380,196 $ 6,482,530 $ 2,663,205 $ 10,848,007 $ 28,373,938 $ 17,226,018
Payments to Vendors (4,890,131) (4,623,611) (417,595) (8,728,860) (18,660,197) (7,993,179)
Payments to Employees (2,527,696) (760,984) (577,631) (1,117,653) (4,983,964) (7,787,275)
Other Receipts 9,731 - - - 9,731 1,005,755
Net Cash Provided(Used)By Operating Activities 972,100 1,097,935 1,667,979 1,001,494 4,739,508 2,451,319
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 209,762 87,964 32,128 28,975 358,829 165,590
Net Cash Provided(Used)By Investing Activities 209,762 87,964 32,128 28,975 358,829 165,590
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Grants 3,525 - 5,247 - 8,772 -
Transfers in - - - - - 54,179
Payments From Other Funds - - (157,171) - (157,171) -
Transfers(Out) (265,786) (125,183) (59,433) (800,000) (1,250,402) -
Net Cash Provided(Used)By Noncapital Financing Activities (262,261) (125,183) (211,357) (800,000) (1,398,801) 54,179
CASH FLOWS FROM CAPITAL FINANCING ACTIVITES
Acquisition and Construction of Capital Assets (619,657) (116,444) (247,786) - (983,887) (2,037,124)
Proceeds From Sale of Equipment - - 60,499 - 60,499 403,917
Access Charges 1,505,970 369,330 - - 1,875,300 Special Assessments 65,034 15,510 979 - 81,523 -
Principal Paid on Debt (520,000) (90,000) - - (610,000) -
Interest and Fiscal Agent Paid on Debt (81,961) (8,512) (11,002) - (101,475) -
Net Cash Provided(Used)By Capital Financing Activities 349,386 169,884 (197,310) - 321,960 (1,633,207)
Net Increase(Decrease)in Cash and Cash Equivalents 1,268,987 1,230,600 1,291,440 230,469 4,021,496 1,037,881
Cash and Cash Equivalents,January 1 11,762,742 4,565,280 1,303,209 1,559,598 19,190,829 8,578,291
Cash and Cash Equivalents,December 31 $ 13,031,729 $ 5,795,880 $ 2,594,649 $ 1,790,067 $ 23,212,325 $ 9,616,172
58
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2018 Page 2 of 2
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (1,945,094)$ (1,087,777) $ 391,033 $ 874,950 $ (1,766,888)$ (121,900)
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation 2,881,198 1,738,001 1,081,097 115,367 5,815,663 1,189,650
Miscellaneous 3,535 - 3,358 5,000 11,893 59,622
(Increase)Decrease in Assets and Deferred Outflows:
Accounts Receivable (172,255) (130,325) (77,246) (2,204) (382,030) 63,249
Special Assessments Receivable 140,027 256,841 14,196 - 411,064 -
Due From Other Governments 6,334 - 130,037 - 136,371 122
Inventory - - - 78,476 78,476 6,288
Prepaid Items (16,445) 348,871 (65) (13,956) 318,405 211,824
Other Post Employment Benefits(Deferred Outflow) (5,312) (1,525) (819) (1,014) (8,670) (110,233)
Pensions(Deferred Outflow) 213,637 59,557 8,882 102,480 384,556 -
Increase(Decrease)in Liabilities and Deferred Inflows:
Accounts Payable 146,979 29,248 4,389 15,175 195,791 272,962
Salaries Payable 9,772 4,412 4,652 405 19,241 4,713
Unearned Revenue - - - 1,486 1,486 (52,750)
Due to Other Governments 1,721 3,997 (150) 2,045 7,613 1,266
Other Post Employment Benefits (10,917) (35,863) 6,478 (16,792) (57,094) 942,145
Net Pension Liability (378,927) (110,889) 52,352 (195,016) (632,480) -
Pensions(Deferred Inflow) 80,093 19,596 38,785 31,521 169,995 -
Compensated Absences 17,754 3,791 11,000 3,571 36,116 (15,639)
Net Cash Provided(Used)by Operating Activities $ 972,100 $ 1,097,935 $ 1,667,979 $ 1,001,494 $ 4,739,508 $ 2,451,319
Noncash Investing,Capital and Financing Activities:
Amortization of Bond Premium (18,219) (4,241) - - (22,460) -
59
City of Eden Prairie, Minnesota
Agency Funds
Statement of Fiduciary Net Position
December 31, 2018
Total
ASSETS
Cash and Investments $ 1,589,907
Accounts Receivable 92,495
Total Assets $ 1,682,402
LIABILITIES
Accounts Payable $ 1,075,560
Due to Other Governments 606,842
Total Liabilities $ 1,682,402
60
61
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies
Reporting Entity
The City of Eden Prairie is a municipal corporation governed by an elected mayor and four-member
council.The accompanying financial statements consist of the primary government and organizations for
which the primary government is financially accountable. In addition, the primary government may
determine through exercise of management's professional judgment that the inclusion of an organization
that does not meet the financial accountability criteria is necessary in order to prevent the financial
statements from being misleading. The criteria used to determine if the primary government is financially
accountable for a potential component unit include whether or not the primary government appoints the
voting majority of the potential component unit's board, is able to impose its will on the potential
component unit, is in a relationship of financial benefit or burden with the potential component unit, or
is fiscally depended upon by the potential component unit.
Blended Component Unit
The Housing and Redevelopment Authority (H.R.A.) is a body organized and existing under the laws of
the State of Minnesota. The Authority was established in 1980 by the City to carry out certain
redevelopment projects within the City and is governed by the City Council and the Mayor. The City also
has an operational responsibility for the H.R.A. The H.R.A. has a December 31 year-end and does not
issue financial statements. This unit is included within the H.R.A. and Economic Development funds.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the Statement of Net Position and the Statement of
Activities) report information on all of the nonfiduciary activities of the City. Governmental activities,
which normally are supported by taxes and intergovernmental revenues, are reported separately from
business-type activities,which rely to a significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or
segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include 1) charges to customers or applicants who
purchase,use or directly benefit from goods,service or privileges provided by a given function or segment
and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a
particular function or segment. Taxes and other items not properly included among program revenues
are reported instead as general revenues.
Measurement Focus,Basis of Accounting and Statement Presentation
Separate financial statements are provided for governmental funds,proprietary funds,and fiduciary funds,
even though the latter are excluded from the government-wide financial statements. Major individual
governmental funds and major individual proprietary funds are reported as separate columns in the fund
financial statements.
62
City of Eden Prairie, Minnesota
Notes to Financial Statements
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary fund
financial statements include Agency funds,which utilize the accrual basis of accounting, but do not have
a measurement focus. Revenues are recorded when earned and expenses are recorded when a liability is
incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in
the year for which they are levied. Grants and similar items are recognized as revenue as soon as all
eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both
measurable and available. Revenues are considered to be available when they are collectible within the
current period or soon enough thereafter to pay liabilities of the current period. For this purpose,the City
considers revenues to be available if they are collected within 60 days of the end of the current fiscal period.
Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However,
debt service expenditures, as well as expenditures related to compensated absences and claims and
judgments, are recorded only when payment is due.
Property taxes,licenses,interest and special assessments are all considered to be susceptible to accrual and
so have been recognized as revenues of the current fiscal period.All other revenue items are considered to
be measurable and available only when payment is received by the City.
The City reports the following major governmental funds:
• The General fund is the City's primary operating fund. It accounts for the proceeds of specific
revenue sources that are restricted or committed to expenditures for specified purposes other
than debt service and capital projects.
• The Capital Improvement Maintenance fund accounts for the accumulation of resources to be
used for capital improvements and maintenance of City property.
• The Shady Oak Road North fund accounts for the accumulation of resources to be used for the
reconstruction of Shady Oak Road from Rowland Road through the Highway 62 interchange.
• The Shady Oak Road South fund accounts for the accumulation of resources to be used for the
reconstruction of Shady Oak Road from Flying Cloud Drive to Rowland Road.
• The Aquatics &Fitness Expansion fund accounts for the accumulation of resources to be used
for an upgrade to the Community Center pool.
• The Eden Prairie Road fund accounts for proceeds of bonds sold to finance the construction
of Eden Prairie Road.
• The General LRT fund accounts for the accumulation of resources to be used for the
completion of the Town Center Station, Urban Grid roadway system, extension of Eden Road
to the station and upgrade/betterments of amenities within Eden Prairie beyond the base
product.
63
City of Eden Prairie, Minnesota
Notes to Financial Statements
The City reports the following major proprietary funds:
• The Water fund accounts for the operations of the City water system.
• The Wastewater fund accounts for the operations of the City wastewater service.
• The Stormwater Drainage fund accounts for the operations of the City's stormwater system.
• The Liquor fund accounts for the operations of the City's three retail liquor stores and the
operations of the City-owned Den Road building which is leased to City liquor operations and
other tenants.
Additionally, the city reports the following fund types:
• Internal Service funds are used to account for the financing of goods or services provided by
one department or agency to other departments or agencies of the government and to other
government units, on a cost reimbursement basis. Internal Service funds include Health &
Benefits, Severance, Workers Compensation, Property Insurance, Facilities, Fleet, and
Information Technology.
• Fiduciary funds include Agency funds that account for various deposits, collections and
remittances of expenses for accumulating donations and contributions in the Escrow fund,
WAFTA, Metropolitan Council Environmental Services funds (MCES) and the 494 Corridor
Commission.
As a general rule the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this rule are payments in-lieu of taxes and other charges between the City's
water, wastewater, and storm water function and various other functions of the City.
Elimination of these charges would distort the direct costs and program revenues reported from the
various functions concerned.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations.The principal operating revenue of the
City's proprietary funds are charges to customers for sales and services.Operating expenses for proprietary
funds include the cost of sales and services, administrative expenses, and depreciation on capital assets.
All revenues and expenses not meeting this definition are reported as nonoperating revenues and
expenses.
64
City of Eden Prairie, Minnesota
Notes to Financial Statements
Assets,Liabilities, Deferred Outflows/Inflows of Resources,and Net Position/Fund Balance
Cash and Investments
Cash and investments,except for small amounts of cash on hand, are deposited in pooled accounts of the
City.The City invests cash surpluses in these accounts;and investment earnings,as well as gains and losses
on sales of securities, are allocated to the various funds on the basis of average cash balances. Funds with
deficit cash balance averages(interfund payable) are charged interest equivalent to the average investment
earnings lost in financing the deficits. For purposes of the statement of cash flows, the Proprietary funds
consider all unrestricted investments held in the pooled accounts of the City to be cash equivalents because
this pool is used essentially as a demand deposit account. Investments are stated at their fair value as
determined by quoted market prices, except for money market investments and participating interest-
earning investment contracts that have a remaining maturity at time of purchase of one year or less which
are recorded at amortized cost,provided that the fair value of those investments is not significantly affected
by the impairment of the credit standing of the issuer or by other factors. Money market investments are
short-term, highly liquid debt instruments including commercial paper, banker's acceptances, and U.S.
Treasury and agency obligations. Investments in external investment pools that meet the criteria of GASB
Statement No. 79 are valued at amortized costs. If an external investment pool does not meet the criteria
established by this Statement,that pool should apply the provisions in paragraph 16 of Statement No. 31.
Interfund Receivables/Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at the end
of the fiscal year are referred to as "due to/from other funds" (i.e.,the current portion of interfund loans)
or advances to/from other funds. All other outstanding balances between funds are reported as "due
to/from other funds." Any residual balances outstanding between the governmental activities and
business-type activities are reported in the government-wide financial statements as"internal balances."
Inventories and Prepaid Items
Liquor fund inventories are valued at average cost. The Fleet fund's inventories are valued at cost. All
inventories use the first-in/first-out (FIFO) method. Inventories of governmental funds are recorded as
expenditures when consumed rather than when purchased.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
prepaid items in both government-wide and fund financial statements.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges,
sidewalks, and similar items), are reported in the applicable governmental or business-type activities
columns in the government-wide financial statements. Capital assets are defined by the City as assets with
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City of Eden Prairie, Minnesota
Notes to Financial Statements
an initial individual cost of more than $25,000 and an estimated useful life in excess of 1 year. Such assets
are recorded at historical cost or estimated historical cost if purchased or constructed.
Donated capital assets are recorded at acquisition value at the date of donation. The costs of normal
maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not
capitalized.
The City has chosen to use the modified approach for its infrastructure assets which means the following
criteria will take place:
• The City will preserve and maintain infrastructure assets at a condition level of 70.
• The Engineering department will be in charge of determining the appropriate condition level at
which these assets are to be maintained.
• The City will maintain an inventory of these assets and perform a condition assessment every 3
years to establish that the condition level of 70 is being maintained.
• The City will make annual estimates of the amounts that must be expended to preserve and
maintain these assets at the condition level of 70.
Property, plant, and equipment, except for infrastructure, of the City are depreciated using the straight
line method over the following estimated useful lives:
Buildings 5-50 years
Land improvements 10-50 years
Leasehold improvements 10-25 years
Equipment 5-30 years
Autos 5-20 years
Other assets 5-30 years
Distribution system 20-50 years
Intangible assets 3 years
The City has chosen to implement early GASB Statement No. 89. This statement is effective for reporting
periods after December 15,2019,however,early implementation was encouraged. This statement requires
that interest cost incurred before the end of a construction period be recognized as an expense and not
included in the cost of a capital asset.
Deferred Outflows/Inflows of Resources
In addition to assets, the statement of financial position will sometimes report a separate section for
deferred outflows of resources. This separate financial statement element, deferred outflows of resources,
represents a consumption of net position that applies to a future period(s) and will not be recognized as
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City of Eden Prairie, Minnesota
Notes to Financial Statements
an outflow of resources (expense/ expenditure) until then. The City has three items that qualify for
reporting in this category. It is the deferred charge on refunding reported in the government-wide
statement of net position, the deferred charge for pensions (see Pension section below for explanation)
and the deferred charge for OPEB (see OPEB section below for explanation). A deferred charge on
refunding results from the difference in the carrying value of refunded debt and its reacquisition price.
This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt. In
addition to liabilities, the statement of financial position will sometimes report a separate section for
deferred inflows of resources. This separate financial statement element, deferred inflows of resources,
represents an acquisition of net position that applies to a future period(s) and will not be recognized as an
inflow of resources (revenue) until that time. The City has one item that qualifies for reporting in this
category. It is the deferred charge for pensions (see Pension section below for explanation). The City also
has one type of item,which arises under a modified accrual basis of accounting that qualifies for reporting
in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds
balance sheet. The governmental funds report unavailable revenues from four sources: property taxes,
special assessments,loans and grants.These amounts are deferred and recognized as an inflow of resources
in the period that the amounts become available.
Pensions
For purposes of measuring the net pension liability, deferred outflows/inflows of resources, and pension
expense, information about the fiduciary net position of the Public Employees Retirement Association
(PERA) and additions to/deductions from PERA's fiduciary net position have been determined on the
same basis as they are reported by PERA except that PERA's fiscal year end is June 30. For this purpose,
plan contributions are recognized as of employer payroll paid dates and benefit payments and refunds are
recognized when due and payable in accordance with the benefit terms. Investments are reported at fair
value.For the governmental activities,the net pension liability will be liquidated through the General fund.
For purposes of measuring the liability, deferred outflows of resources and deferred inflows of resources,
and expense associated with the City's requirement to contribute to the Eden Prairie Firefighter Relief
Association, information about the Plan's fiduciary net position and additions to/deductions from the
Eden Prairie Firefighter Relief Association Plan's fiduciary net position have been determined on the same
basis as they are reported by the Plan. For this purpose, benefit payments (including refunds of
contributions) are recognized when due and payable in accordance with the benefit terms. Investments
are reported at fair value.
Postemployment Benefits Other Than Pensions (OPEB)
For purposes of measuring the total OPEB liability, deferred outflows of resources related to OPEB, and
OPEB expense,the City recognizes benefit payments when due and payable in accordance with the benefit
terms. The City's benefit payments consist of the implicit rate subsidy, and subsidized premiums for
officers injured in the line of duty. The City adopted GASB Statement 75-Accounting and Financial
Reporting for Postemployment Benefits Other Than Pension in 2018.
67
City of Eden Prairie, Minnesota
Notes to Financial Statements
Compensated Absences
The City compensates employees upon termination for unused paid time off (PTO). Such pay will be
reflected as a liability in the government-wide financial statement and accrued as an expense as it is earned
in an internal service fund.
General Property Taxes
Property tax levies are set by the City Council in December each year and are certified to Hennepin County
for collection in the following year. In Minnesota,counties act as collection agents for all property taxes.
The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are
recorded as receivables by the City at that date.Revenues are accrued and recognized in the year collectible,
net of delinquencies.
Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15.
Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements to
taxing districts in February,June,and December.
In the governmental fund financial statements, taxes that remain unpaid at December 31 are classified as
delinquent taxes receivable and are fully offset by unavailable revenue because they are not available to
finance current expenditures.
Special Assessment Levies
Special assessments represent the financing for public improvements paid for by the benefiting property
owner. In the fund financial statements, special assessment revenue and related interest income is
generally recognized in the year collected. Hennepin County acts as the billing and collection agent.
Amounts collected by the County during the year that have not yet been remitted to the City are
considered collections for purposes of revenue recognition.
Deferred special assessments receivable represents principal amounts due in future years. Special deferred
assessments receivable includes Green Acres, disability, senior citizen owned property or other qualified
hardship properties. These special assessments are deferred until such time the property loses its exempt
status. While these taxes remain a valid receivable, the timing of their collection is uncertain. Interest
accrues from the year of the deferment.
Delinquent special assessments receivable represents special assessments principal and interest that are
past due. In the governmental fund financial statements, deferred and delinquent special assessments
receivable are fully offset by deferred inflows of resources because such assessment revenue is not available
currently.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Long-term Obligations
In the government-wide financial statements and proprietary fund financial statements, long-term debt
and other long-term obligations are reported as liabilities in the statement of net position.Bond premiums
and discounts are amortized over the life of the bonds using the effective interest method. Bonds payable
are reported net of the applicable bond premium or discount.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as
well as bond issuance costs,during the current period.The face amount of debt issued is reported as other
financing sources. Premiums and discounts on debt issuances are reported as other financing
sources/uses. Issuance costs,whether or not withheld from the actual debt proceeds received,are reported
as debt service expenditures.
Fund Balance Classifications
In the fund financial statements, governmental funds report fund balance in classifications that disclose
constraints for which amounts in those funds can be spent. These classifications are as follows:
• Nonspendable-consists of amounts that are not in spendable form,such as prepaid assets and assets
that are legally or contractually required to be maintained intact.
• Restricted-consists of amounts related to externally imposed constraints established by creditors,
grantors or contributors;or constraints imposed by state statutory provisions.
• Committed-consists of internally imposed constraints. These constraints are established by
Resolution of the City Council. Only the Council can remove or change the constraints placed on
committed fund balances by resolution.
• Assigned-consists of internally imposed constraints. These constraints reflect the specific purpose
for which it is the City's intended use. These constraints are established by the City council and/or
management. Pursuant to City Council Resolution, the City Manager or Finance Manager is
authorized to establish assignments of fund balance.
• Unassigned-is the residual classification for the general fund and also reflects negative residual
amounts in other funds.
When both restricted and unrestricted resources are available for use, it is the City's policy to first use
restricted resources, and then use unrestricted resources as they are needed.
When unrestricted resources are available for use, it is the City's policy to use resources in the following
order: 1) committed 2) assigned 3) unassigned.
The City's fund balance policy requires the unassigned for working capital fund balance component to
equal 50%of the next year's budgeted tax revenue.In recognition that the amount for working capital only
covers operating costs for the first six months of the year,the City will maintain an unassigned fund
69
City of Eden Prairie, Minnesota
Notes to Financial Statements
balance component for budget stabilization which is 15% of the next year's budget. If the balance falls
below 15%, a plan would be developed and implemented to replenish the fund.
Prior Period Comparative Financial Information/Reclassification
The financial statements include certain prior year partial comparative information but not at the level of
detail required for a presentation in conformity with accounting principles generally accepted in the
United States of America. Accordingly, such information should be read in conjunction with the City's
financial statements for the year ended December 31,2017,from which the summarized information was
derived. Also, certain amounts presented in the prior year data have been reclassified in order to be
consistent with the current year's presentation.
Note 2—Stewardship, Compliance and Accountability
Budgetary Information
An annual budget is adopted on a basis consistent with generally accepted accounting principles for the
General fund. The City does not budget for its Special Revenue funds. All annual appropriations lapse at
fiscal year end.
The proposed budget is presented to the City Council for review.The Council then holds truth-in-taxation
meeting after which a final General Fund annual budget is legally adopted by no later than December 31.
The appropriated budget is prepared by department and division. The City's directors and division
managers may make transfers of appropriations within a division. Transfers of appropriations between
departments require the approval of the City Manager. The legal level of budgetary control is the fund
level. Any changes in the total budget of each fund must be approved by a majority vote of the City
Council. During the year, adjustments between the original and final General fund amended budget
resulted in an increase of$51,172. Following are changes made to the original budget during the year:
Records Management Inspection Scanning $ 6,000
Elections Staffing 28,906
Planning Comprehensive Plan 16,266
$ 51,172
General fund expenditures equal $45,455,193 or 99.5% of the annual amount budgeted of$45,696,824.
All departments except Parks have spent less than 100% of the amounts budgeted.
Deficit Fund Equity
The following governmental funds had deficit fund balance/net position at December 31,2018:
70
City of Eden Prairie, Minnesota
Notes to Financial Statements
Major Funds:
Eden Prairie Road $ 867,677
General LRT 2,699,549
Non-Major Governmental Funds:
Eden Prairie Rd Connect to Flying Cloud 916,086
Homeowners Improvements Area 29,002
Internal Service Funds:
Health and Benefits 1,522,241
Severance 609,693
The fund balance deficits of these individual Capital Project funds will be financed by municipal state aid,
special assessments and other future City planned funding as identified in the City's Capital Improvement
Plan. The fund balance deficit of the Severance Internal Service fund will be financed by user charges.The
fund balance deficit of the Health and Benefits fund is due to the OPEB liability which the City will not
fund since it pertains only to the Implicit Rate.
Note 3—Cash and Investments
Components of Cash and Investments
Cash and investments at year-end consist of the following:
Investments $ 91,695,602
Cash on hand 11,415
Total $ 91,707,017
Cash and investments are presented in the financial statements as follows:
Statement of Net Position
Cash and cash equivalents $ 90,117,110
Statement of Fiduciary Net Position
Cash and investments 1,589,907
$ 91,707,017
Deposits:
In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized
by the City Council, including checking accounts and certificates of deposits.
The following is considered the most significant risk associated with deposits:
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Custodial Credit Risk:
In the case of deposits,this is the risk that in the event of a bank failure,the City's deposits may be lost.
Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety
bond,or collateral.The market value of collateral pledged must equal 110% of the deposits not covered by
federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills, notes,
and bonds; issues of U.S. government agencies; general obligation rate "A" or better; revenue obligations
rate "AA" or better; irrevocable standard letters of credit issued by the Federal Home Loan Bank; and
certificated of deposit.
Minnesota Statues require that securities pledged as collateral be held in safekeeping in a restricted account
at the Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial
institution that is not owned or controlled by the financial institution furnishing the collateral. It is the
City's policy to limit collateral to what is authorized by Minnesota Statutes.
At year-end,the carrying amount of the City's deposits was$0 while the balance on the bank records was
$0. At December 31, 2018, all deposits were fully covered by federal depository insurance, surety bonds,
or by collateral held by the City's agent in the City's name.
Investments
As of December 31, 2018,the city had the following investments and maturities:
Investment Maturities (in Years)
Less 1 to 5
Total Than 1 Year Years
U.S. Agencies $ 48,109,312 $ 27,708,647 $ 20,400,665
Municipal Bonds 4,919,485 2,588,390 2,331,095
Commercial Paper 454,803 454,803 -
Negotiable Certificate of Deposit 11,116,879 6,156,641 4,960,238
Bankers Acceptance 8,023,935 8,023,935 -
Mutual Funds 19,071,188 19,071,188 -
Total $ 91,695,602 $ 64,003,604 $ 27,691,998
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Negotiable
US Municipal Commercial Certificate Bankers Mutual
Agencies Bonds Paper of Deposit Acceptance Funds Total
Moody's
AAA $ 45,637,397 $ 1,296,799 $ - $ - $ - $ - $ 46,934,196
AA1 - 861,681 - - - - 861,681
AA3 - 851,182 - - - - 851,182
N/A, N/R 2,222,523 - 454,803 11,116,879 8,023,935 19,071,188 40,889,328
S&P
A+ - 304,413 - - - - 304,413
AA - 493,355 - - - - 493,355
AA+ 249,392 - - - - - 249,392
AA- - 440,408 - - - - 440,408
AAA - 671,647 - - - - 671,647
$ 48,109,312 $ 4,919,485 $ 454,803 $ 11,116,879 $ 8,023,935 $ 19,071,188 $ 91,695,602
Moody's Investors Service was used as the primary agency for the municipal bond ratings,in the case that
Moody's did not provide a rating a Standard&Poor's was used.
Investments are subject to various risks,the following of which are considered the most significant.
Interest Rate Risk
Per City policy, the City will match its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5)
years from the date of purchase. Reserve funds and other funds with longer-term investment horizons
may be invested in securities exceeding five (5) years if the maturities of such investments are made to
coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with
longer maturities will be disclosed to the City Council. Currently,the City does not have any investments
maturing more than five years from the date of purchase.
Credit Risk
It is the City's policy to limit its investments to the following types,which are also authorized by Minnesota
Statutes:
• Direct obligations or obligations guaranteed by the United States or its agencies, its
instrumentalities or organizations created by an act of congress, excluding mortgage-backed
securities defined as high risk.
• Shares of investment companies registered under the Federal Investment Company Act of 1940
and whose only investments are in securities described above or in general obligation tax exempt
securities, or repurchase or reverse repurchase agreements.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
• Repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve
System with capitalization exceeding$10,000,000: a primary reporting dealer in U.S. government
securities to the Federal Reserve Bank of New York; certain Minnesota securities broker-dealers,
or, a bank qualified as a depositor.
• Commercial paper issued by United States corporations or their Canadian subsidiaries, of the
higher quality, and maturing in 270 days or less.
• Banker's acceptance of U.S.banks eligible for purchase by the Federal Reserve System.
• General obligations of a state or local government.
• Money market mutual funds meeting the conditions of rule 2a-7 of the Securities and Exchange
Commission. The fair value of the position in the pool is the net asset value per share provided by
the pool.
Additionally,because the City's most recently issued GO bonds carried an AAA rating,Minnesota Statutes
also allow the City to invest funds in:
• Index mutual funds based in the United States and indexed to a broad market United States equity
index.
• Minnesota State Board of Investments, subject to such terms and minimum amounts as may be
adopted by the board.
However,these investment types are not allowed per the City's investment policy.
Custodial Credit Risk
For an investment, custodial credit risk is the risk that in the event of the failure of the counterparty, the
city will not be able to recover the value of its investments or collateral securities that are in the possession
of an outside party. The City's investments are held in safe keeping. The City's investment policy
specifically addresses custodial credit risk by requiring investments to be held at the Federal Reserve Bank
or any bank authorized under the laws of the United States.
Concentration Risk
This is the risk associated with investing a significant portion of the City's investment (considered 5
percent or more) in the securities of a single issuer, excluding U.S. guaranteed investments (such as
Treasuries), investment pools, and mutual funds. The City's investment policy specifically addresses the
City's desire to limit risk by avoiding over concentration in securities from a specific issuer and by setting
allocation guidelines to diversify the types of securities in the portfolio. At year end, the City held the
following investment in securities with a single issuer which exceeded 5%.
74
City of Eden Prairie, Minnesota
Notes to Financial Statements
Issuer Percentage
FHLB 5.3%
FNMA 5.1%
US Bank (BA) 8.8%
Fair Value Measurements
The City uses fair value measurements to record fair value adjustments to certain assets and liabilities and
to determine fair value disclosures. The City follows an accounting standard that defines fair value,
establishes a framework for measuring fair value, establishes a fair value hierarchy based on the quality of
inputs used to measure fair value, and requires expanded disclosures about fair value measurements.
In accordance with this standard, the City has categorized its investments, based on the priority of the
inputs to the valuation technique,into a three-level fair value hierarchy. The fair value hierarchy gives the
highest priority to quoted prices in active markets for identical assets or liabilities (Level 1) and the lowest
priority to unobservable inputs(Level 3).If the inputs used to measure the financial instruments fall within
different levels of the hierarchy, the categorization is based on the lowest level input that is significant to
the fair value measurement of the instrument. Financial assets and liabilities recorded on the combined
statements of financial position are categorized based on the inputs to the valuation techniques as follows:
• Level 1 - Financial assets and liabilities are valued using inputs that are unadjusted quoted prices
in active markets accessible at the measurement date of identical financial assets and liabilities.
• Level 2 - Financial assets and liabilities are valued based on quoted prices for similar assets, or
inputs that are observable, either directly or indirectly for substantially the full term through
corroboration with observable market data.
• Level 3 -Financial assets and liabilities are valued using pricing inputs which are unobservable for
the asset,inputs that reflect the reporting entity's own assumptions about the assumptions market
participants and would use in pricing the asset.
Assets measured at fair value on a recurring basis:
Level 1 Level 2 Level 3 Total
U.S.Agencies $ 34,824,270 $ 13,285,042 $ - $ 48,109,312
Municipal Bonds - 4,919,485 - 4,919,485
Negotiable Certificates of Deposit - 11,116,879 - 11,116,879
$ 34,824,270 $ 29,321,406 $ - 64,145,676
Investments measured at amortized cost 27,549,926
$ 91,695,602
75
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4—Capital Assets
Capital asset activity for the year ended December 31, 2018 was as follows:
2018 2018
Beginning Ending
Balance Transfers Increases Decreases Balance
GOVERNMENTAL ACTIVITIES
Capital Assets,Not Being Depreciated
Land $ 22,011,188 $ (2,500) $ 100,561 $ 264,438 $ 21,844,811
Infrastructure 134,731,967 562,828 328,383 - 135,623,178
Work in Progress 2,312,685 (1,897,654) 1,229,720 - 1,644,751
Total Capital Assets,Not Being Depreciated 159,055,840 (1,337,326) 1,658,664 264,438 159,112,740
Capital Assets,Being Depreciated
Buildings 72,646,442 - 129,982 71,164 72,705,260
Land Improvements 18,965,637 1,945,253 883,172 89,600 21,704,462
Leasehold Improvements 77,318 - - - 77,318
Machinery and Equipment 4,908,118 - 518,709 371,218 5,055,609
Autos 11,061,930 - 1,035,819 447,727 11,650,022
Other Assets 9,613,746 (607,927) 405,416 300,204 9,111,031
Total Capital Assets,Being Depreciated 117,273,191 1,337,326 2,973,098 1,279,913 120,303,702
Total Capital Assets,Cost 276,329,031 - 4,631,762 1,544,351 279,416,442
Less Accumulated Depreciation for
Buildings 18,137,263 - 2,266,148 38,605 20,364,806
Land Improvements 8,150,090 28,353 1,021,006 73,292 9,126,157
Leasehold Improvements 67,863 - 5,054 - 72,917
Machinery and Equipment 3,902,525 - 419,942 371,218 3,951,249
Autos 7,810,670 - 851,927 432,677 8,229,920
Other Assets 5,421,921 (28,353) 693,368 300,204 5,786,732
Total Accumulated Depreciation 43,490,332 - 5,257,445 1,215,996 47,531,781
Total Capital Assets,Being Depreciated,Net 73,782,859 1,337,326 (2,284,347) 63,917 72,771,921
Governmental Activities Capital Assets,Net $ 232,838,699 $ - $ (625,683) $ 328,355 $ 231,884,661
76
City of Eden Prairie, Minnesota
Notes to Financial Statements
2018 2018
Beginning Ending
Balance Transfers Increases Decreases Balance
BUSINESS-TYPE ACTIVITIES
Capital Assets,Not Being Depreciated
Land $ 766,958 $ - $ 260,361 $ - $ 1,027,319
Work in Progress 164,320 (136,823) 491,589 - 519,086
Total Capital Assets,Not Being Depreciated 931,278 (136,823) 751,950 - 1,546,405
Capital Assets, Being Depreciated
Land Improvements 107,304 58,375 - - 165,679
Buildings 59,234,176 136,823 - - 59,370,999
Distribution System 199,337,722 - - - 199,337,722
Leasehold Improvements 847,866 - - 120,472 727,394
Machinery and Equipment 6,535,968 - 231,937 149,036 6,618,869
Autos 943,189 - - - 943,189
Other Assets 237,500 (58,375) - - 179,125
Total Capital Assets,Being Depreciated 267,243,725 136,823 231,937 269,508 267,342,977
Total Capital Assets,Cost 268,175,003 - 983,887 269,508 268,889,382
Less Accumulated Depreciation for
Land Improvements 41,979 58,375 4,950 - 105,304
Buildings 33,196,207 - 1,354,587 - 34,550,794
Distribution System 106,546,239 - 4,003,928 - 110,550,167
Leasehold Improvements 611,556 - 77,348 66,249 622,655
Machinery and Equipment 2,465,840 - 335,527 149,036 2,652,331
Autos 858,012 - 39,323 - 897,335
Other Assets 237,500 (58,375) - - 179,125
Total Accumulated Depreciation 143,957,333 - 5,815,663 215,285 149,557,711
Total Capital Assets,Being Depreciated,Net 123,286,392 136,823 (5,583,726) 54,223 117,785,266
Business-Type Activities Capital Assets,Net $ 124,217,670 $ - $ (4,831,776) $ 54,223 $ 119,331,671
77
City of Eden Prairie, Minnesota
Notes to Financial Statements
Depreciation expense was charged to functions/programs of the City as follows:
Governmental Activities
Administration $ 333,691
Community Development 31,388
Police 214,617
Fire 301,546
Public Works 332,717
Parks and Recreation 2,853,836
Capital Assets Held by the Government's Internal
Service Funds are Charged to the Various Functions
Based on their Usage of the Assets 1,189,650
Total Depreciation Expense- Governmental Activities $ 5,257,445
Business-Type Activities
Water $ 2,881,198
Wastewater 1,738,001
Stormwater 1,081,097
Liquor 115,367
Total Depreciation Expense- Business-Type Activities $ 5,815,663
Note 5—Notes/Loans Receivable
The City has entered into note agreements with Eden Prairie residents to either improve the quality of
housing and/or to increase the availability of affordable housing. These note agreements are secured by a
secured lien that is placed on the property. Depending on the agreement, the note is interest free and is
due either when the home sells or 20 years or 30 years,whichever occurs first.
The City has also entered into a note agreement with Climatech to help fund planned renovations through
DEED's Minnesota Investment Fund. The program required the City to apply for the grant on behalf of
Climatech and act as a conduit between DEED and the business. If Climatech meets the job creation and
wage commitments,$100,000 of the note principal will be forgiven. The remaining$270,000 will be repaid
over 7 years at an interest rate of 2.0%.
The City has entered into a$500,000 TIF note agreement with the developer Elevate for site improvement
costs to redevelop the vacant Ruby Tuesdays and Anchor Bank. The new six-story building will include
222 apartment units over approximately 13,000 square feet of retail and restaurants. The note will bear
simple interest at the rate of 1% per annum. The interest and principal shall be paid on the earlier of(a)
the end of the term of the HUD Mortgage (40 years) or (b) a sale, refinancing or exchange of the Project
by the Developer, at which time all principal plus accrued interest shall be paid in a lump sum.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Notes
Project Receivable
Home Buyer Assistance Program $ 178,252
Rehabilitation Assistance Program 220,998
Climatech DEED 188,833
Elevate TOD 500,000
$ 1,088,083
Note 6—Interfund Receivables and Payables
The composition of due to/from balances as of December 31, 2018, is as follows:
Due From Due To Advances To Advances From
Other Funds Other Funds Other Funds Other Funds
Capital Improvement Maintenance $ 1,420,800 $ - $ 785,852 $ -
Eden Prairie Road - 864,369 - -
General LRT - 399,261 - -
Non-Major Governmental Funds 888,873 888,873 - -
Stormwater Fund - 157,170 - 785,852
Total $ 2,309,673 $ 2,309,673 $ 785,852 $ 785,852
The funds will be repaid as special assessment revenue,taxes,grants and other future City planned funding
as identified in the City's Capital Improvement Plan are received.
Interfund payables and receivables are representative of lending/borrowing arrangements to cover deficit
cash balances.
79
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Interfund Transfers
The composition of interfund transfers as of December 31, 2018, is as follows:
Transfers In Transfers Out Amount
General Water Fund $ 211,607
Wastewater 125,183
Stormwater 59,433
Non-Major Governmental Funds 3,500
Capital Improvement Maintenance General 535,343
Liquor Fund 800,000
Aquatics & Fitness Expansion Non-Major Governmental Funds 387,510
Non-Major Governmental Funds General 20,000
Capital Improvement Maintenance 300,000
Shady Oak Road North 1,600,000
General LRT 350,613
Non-Major Governmental Funds 160,000
Internal Service Funds Water Fund 54,179
Total of transfers $ 4,607,368
Generally,transfers are used to move revenues from the fund that collects them to the fund that the budget
requires to expend them.
80
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan
Defined Benefit Pension Plans
Plan Description
The City participates in the following cost-sharing multiple-employer defined benefit pension plans
administered by the Public Employees Retirement Association of Minnesota (PERA). PERA's defined
benefit pension plans are established and administered in accordance with Minnesota Statutes, Chapters
353 and 356. PERA's defined benefit pension plans are tax qualified plans under Section 401 (a) of the
Internal Revenue Code.
General Employees Retirement Plan All full-time and certain part-time employees of the City of Eden
Prairie are covered by the General Employees Retirement Plan. General Employees Plan members belong
to the Coordinated Plan. Coordinated Plan members are covered by Social Security.
Public Employees Police and Fire Plan The Police and Fire Plan,originally established for police officers
and firefighters not covered by a local relief association,now covers all police officers and firefighters hired
since 1980. Effective July 1, 1999, the Police and Fire Plan also covers police officers and firefighters
belonging to local relief associations that elected to merge with and transfer assets and administration to
PERA.
Benefits Provided
PERA provides retirement,disability,and death benefits. Benefit provisions are established by state statute
and can only be modified by the state legislature. Vested terminated employees who are entitled to
benefits, but are not receiving them yet, are bound by the provisions in effect at the time they last
terminated their public service.
General Employees Plan Benefits
General Employees Plan benefits are based on a member's highest average salary for any five successive
years of allowable service, age, and years of credit at termination of service. Two methods are used to
compute benefits for PERA's Coordinated Plan members.Members hired prior to July 1, 1989,receive the
higher of Method 1 or Method 2 formulas. Only Method 2 is used for members hired after June 30, 1989.
Under Method 1,the accrual rate for Coordinated members is 1.2%for each of the first 10 years of service
and 1.7%for each additional year. Under Method 2,the accrual rate for Coordinated members is 1.7%for
all years of service. For members hired prior to July 1, 1989 a full annuity is available when age plus years
of service equal 90 and normal retirement age is 65. For members hired on or after July 1, 1989 normal
retirement age is the age for unreduced Social Security benefits capped at 66.
81
City of Eden Prairie, Minnesota
Notes to Financial Statements
Benefit increases are provided to benefit recipients each January. Increases are related to the funding ratio
of the plan. If the General Employees Plan is at least 90% funded for two consecutive years, benefit
recipients are given a 2.5 percent increase. If the plan has not exceeded 90% funded, or have fallen below
80%, benefit recipients are given a one percent increase. A benefit recipient who has been receiving a
benefit for at least 12 full months as of June 30,will receive a full increase. Members receiving benefits for
at least one month but less than 12 full months as of June 30,will receive a pro rata increase.
Police and Fire Plan Benefits
Benefits for the Police and Fire Plan members first hired after June 30, 2010, but before July 1, 2014,vest
on a prorated basis from 50% after five years up to 100% after ten years of credited service. Benefits for
Police and Fire Plan members first hired after June 30, 2014,vest on a prorated basis from 50% after ten
years up to 100% after twenty years of credited service. The annuity accrual rate is 3% of average salary
for each year of service. A full, unreduced pension is earned when members are age 55 and vested, or for
members who were first hired prior to July 1, 1989,when age plus years of service equal at least 90.
Benefit increases are provided to benefit recipients each January. Police and Fire Plan benefit recipients
receive a future annual 1% increase. An annual adjustment will equal 2.5% any time the plan exceeds a
90% funded ratio for two consecutive years. If the adjustment is increased to 2.5% and the funded ratio
falls below 80%for one year or 85%for two consecutive years,the post-retirement benefit increase will be
lowered to 1%. A benefit recipient who has been receiving a benefit for at least 12 full months as of June
30 will receive a full increase. Members receiving benefits for at least one month but less than 12 full
months as of June 30 will receive a pro rata increase. For retirements after May 31,2014,the first increase
will be delayed two years.
Contributions
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. Contribution
rates can only be modified by the state legislature.
General Employees Plan Contributions
Coordinated Plan members were required to contribute 6.50%,of their annual covered salary in fiscal year
2018. The City was required to contribute 7.50%for Coordinated Plan members.The City's contributions
to the General Employees Plan for the year ended December 31, 2018, were $1,231,656. The City's
contributions were equal to the required contributions as set by state statute.
Police and Fire Plan Contributions
Plan members were required to contribute 10.8% of their annual covered salary and the City was required
to contribute 16.20% of pay for members in fiscal year 2018. The City's contributions to the Police and
Fire Plan for the year ended December 31,2018,were$1,260,639. The City's contributions were equal to
the required contributions as set by state statute.
82
City of Eden Prairie, Minnesota
Notes to Financial Statements
Pension Costs
General Employee Plan Pension Costs
At December 31,2018,the City reported a liability of$13,419,620 for its proportionate share of the General
Employees Plan's net pension liability. The City's net pension liability reflected a reduction due to the
State of Minnesota's contribution of$16 million to the fund in 2018. The State of Minnesota is considered
a non-employer contribution entity and the state's contribution meets the definition of a special funding
situation.The State of Minnesota's proportionate share of the net pension liability associated with the City
totaled$440,302.The net pension liability was measured as of June 30,2018,and the total pension liability
used to calculate the net pension liability was determined by an actuarial valuation as of that date. The
City's proportion of the net pension liability was based on the City's contributions received by PERA
during the measurement period for employer payroll paid dates from July 1,2017,through June 30,2018,
relative to the total employer contributions received from all of PERA's participating employers. At June
30, 2018, the City's proportion share was .2419% which was an decrease of.0117% from its proportion
share measured as of June 30,2017.
For the year ended December 31, 2018, the City recognized pension expense of $1,044,363 for its
proportionate share of the General Employees Plan's pension expense.In addition,the City recognized an
additional $102,678 as pension expense (and grant revenue) for its proportionate share of the State of
Minnesota's contribution of$16 million to the General Employees Plan.
At December 31,2018,the City reported its proportionate share of the General Employees Plan's deferred
outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflow Deferred Inflow
of Resources of Resources
Differences Between Expected and Actual Economic Experience $ 355,196 $ 391,392
Changes in Actuarial Assumptions 1,281,913 1,507,838
Difference Between Projected and Actual Investment Earnings - 1,371,272
Changes in Proportion 152,501 590,551
Contributions Paid to PERA Subsequent to the Measurement Date 617,521 -
Total $ 2,407,131 $ 3,861,053
The deferred outflows of resources of$617,521 related to pensions resulting from the City's contributions
subsequent to the measurement date will be recognized as a reduction of the net pension liability in the
year ended December 31, 2019. Other amounts reported as deferred outflows and inflows of resources
related to pensions will be recognized in pension expense as follows:
83
City of Eden Prairie, Minnesota
Notes to Financial Statements
Pension Expense
Year Ended Dec 31: Amount
2019 $ 305,303
2020 (828,665)
2021 (1,267,990)
2022 (280,091)
Police and Fire Plan Pension Costs
At December 31, 2018, the City reported a liability of$7,776,785 for its proportionate share of the Police
and Fire Plan's net pension liability. The net pension liability was measured as of June 30, 2018, and the
total pension liability used to calculate the net pension liability was determined by an actuarial valuation
as of that date. The City's proportion of the net pension liability was based on the City's contributions
received by PERA during the measurement period for employer payroll paid dates from July 1, 2017,
through June 30, 2018, relative to the total employer contributions received from all of PERA's
participating employers. At June 30, 2018, the City's proportion was .7296% which was a decrease of
.0214% from its proportion measured as of June 30, 2017. The City also recognized $65,664 for the year
ended December 31, 2018 as revenue and an offsetting reduction of net pension liability for its
proportionate share of the State of Minnesota's on-behalf contributions to the Police and Fire Plan.
Legislation passed in 2013 required the State of Minnesota to begin contributing $9 million to the Police
and Fire Plan each year, starting in fiscal year 2014.
For the year ended December 31, 2018, the City recognized pension expense of $758,283 for its
proportionate share of the Police and Fire Plan's pension expense.
For year ended December 31, 2018, the City recognized total pension expenses of$2,206,235 for their
proportionate shares of the pension expense for all of the plans in which they participate.
At December 31, 2018, the City reported its proportionate share of the Police and Fire Plan's deferred
outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflow Deferred Inflow
of Resources of Resources
Differences Between Expected and Actual Economic Experience $ 313,446 $ 1,907,841
Changes in Actuarial Assumptions 9,668,477 11,448,441
Difference Between Projected and Actual Investment Earnings - 1,628,868
Changes in Proportion 3,600 506,784
Contributions Paid to PERA Subsequent to the Measurement Date 634,542 -
Total $ 10,620,065 $ 15,491,934
84
City of Eden Prairie, Minnesota
Notes to Financial Statements
The deferred outflows of resources of $634,542 related to pensions resulting from City contributions
subsequent to the measurement date will be recognized as a reduction of the net pension liability in the
year ended December 31, 2019. Other amounts reported as deferred outflows and inflows of resources
related to pensions will be recognized in pension expense as follows:
Pension Expense
Year Ended Dec 31: Amount
2019 $ (306,335)
2020 (667,432)
2021 (1,246,624)
2022 (3,195,779)
2023 (90,241)
Actuarial Assumptions
The total pension liability in the June 30, 2018, actuarial valuation was determined using an individual
entry-age normal actuarial cost method and the following actuarial assumptions:
Inflation 2.5% per year
Salary Growth 3.25% per year
Investment Rate of Return 7.5%
Salary increases were based on a service-related table. Mortality rates for active members, retirees,
survivors, and disabilitants for all plans were based on RP 2014 tables for males or females, as appropriate,
with slight adjustments to fit PERA's experience. Cost of living benefit increases after retirement for
retirees are assumed to be 1.25% per year for the General Employees Plan, 1% per year for the Police and
Fire Plan, and 2% per year for the Correctional Plan.
Actuarial assumptions used in the June 30,2018 valuation were based on the results of actuarial experience
studies. The most recent six-year experience study in the General Employees Plan was completed in 2015.
The most recent four-year experience study for Police and Fire Plan was completed in 2016. Economic
assumptions were updated in 2017 based on a review of inflation and investment return assumptions.
The following changes in actuarial assumptions occurred in 2018:
General Employees Fund
• The morality projection scale was changed from MP-2015 to MP-2017.
• The assumed benefit increase was changed from 1% per year through 2044 and 2.5% per year
thereafter to 1.25% per year.
85
City of Eden Prairie, Minnesota
Notes to Financial Statements
Police and Fire Fund
• The morality projection scale was changed from MP-2016 to MP-2017.
• As set by statute,the assumed post-retirement benefit increase was changed from 1%per year
through 2064 and 2.5% per year,thereafter,to 1%for all years,with no trigger.
The State Board of Investment, which manages the investments of PERA, prepares an analysis of the
reasonableness on a regular basis of the long-term expected rate of return using a building-block method
in which best-estimate ranges of expected future rates of return are developed for each major asset class.
These ranges are combined to produce an expected long-term rate of return by weighting the expected
future rates of return by the target asset allocation percentages. The target allocation and best estimates
of geometric real rates of return for each major asset class are summarized in the following table:
Asset Class Target Allocation Long-Term Expected Real Rate
of Return
Domestic Stocks 36% 5.10%
International Stocks 17% 5.30%
Bonds (Fixed Incme) 20% .75%
Alternative Assets Private Markets) 25% 5.90%
Cash 2% 0.0%
Total 100%
Discount Rate
The discount rate used to measure the total pension liability in 2018 was 7.5%.The projection of cash flows
used to determine the discount rate assumed that contributions from plan members and employers will
be made at rates set in Minnesota Statutes. Based on these assumptions, the fiduciary net position of the
General Employees Fund and the Police and Fire Fund were projected to be available to make all projected
future benefit payments of current plan members. Therefore, the long-term expected rate of return on
pension plan investments was applied to all periods of projected benefit payments to determine the total
pension liability.
Pension Liability Sensitivity
The following presents the City's proportionate share of the net pension liability for all plans it participates
in, calculated using the discount rate disclosed in the preceding paragraph, as well as what the City's
proportionate share of the net pension liability would be if it were calculated using a discount rate one
percentage point lower or one percentage point higher than the current discount rate:
86
City of Eden Prairie, Minnesota
Notes to Financial Statements
Sensitivity of Net Pension Liability at Differenct Discount Rate (in thousands)
General Employees Fund Police and Fire Fund
1% Lower 6.5% $ 21,808,601 6.5% $ 16,673,914
Current discount Rate 7.5% $ 13,419,620 7.5% $ 7,776,785
1% Higher 8.5% $ 6,494,756 8.5% $ 419,228
Pension Plan Fiduciary Net Position
Detailed information about each pension plan's fiduciary net position is available in a separately-issued
PERA financial report that includes financial statements and required supplementary information. That
report may be obtained on the Internet at www.mnpera.org.
Defined Contribution Plan
Five council members of the City of Eden Prairie are covered by the Defined Contribution Plan,a multiple-
employer deferred compensation plan administered by PERA. The Defined Contribution Plan is a tax
qualified plan under Section 401(a) of the Internal Revenue Code and all contributions by or on behalf of
employees are tax deferred until time of withdrawal.
Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less
administrative expenses. Minnesota Statutes, Chapter 353D.03, specifies plan provisions, including the
employee and employer contribution rates for those qualified personnel who elect to participate. An
eligible elected official who decides to participate contributes five percent of salary which is matched by
the elected official's employer. Employer contributions for volunteer personnel may be a unit value for
each call or period of alert duty. Employees who are paid for their services may elect to make member
contributions in an amount not to exceed the employer share. Employer and employee contributions are
combined and used to purchase shares in one or more of the seven accounts of the Minnesota
Supplemental Investment Fund. For administering the plan, PERA receives two percent of employer
contributions and twenty-five hundredths of one percent (0.25 percent) of the assets in each member's
account annually.
Total contributions made by the City's during fiscal year 2018 were:
Amount % of Covered Payroll Required
Employee Employer Employee Employer Rates
$ 2,740 $ 2,740 5.00% 5.00% 5.00%
87
City of Eden Prairie, Minnesota
Notes to Financial Statements
Defined Benefit Pension Plans-Volunteer Fire Fighter's Relief Association
Plan Description
Firefighters of the City of Eden Prairie are members of the Eden Prairie Firefighter Relief Association. The
Association is the administrator of the single-employer defined benefit pension plan available to
firefighters. The plan is administered pursuant to Minnesota Statutes Chapter 69, Chapter 424A, and the
Association's by-laws. As of December 31,2017,membership includes 100 active participants, 100 retirees
and beneficiaries currently receiving benefits, and 20 terminated employees entitled to benefit but not yet
receiving them. The plan issues a stand-alone financial statement.
Benefits Provided
Authority for payment of pension benefits is established in Minnesota Statutes §69.77 and may be
amended only by the Minnesota State Legislature.Each member who is at least 50 years of age;has retired
from the Eden Prairie Fire Department;has served at least 10 years of active service with such department
before retirement; and,has been a member of the Association in good standing for at least 10 years prior
to such retirement;shall be entitled to receive a service pension based on the vested amount of service time
accrued.Full vesting occurs at 10 years of service,with no provision for partial investing.Upon retirement,
an irrevocable election for one of the following two plan options must be made.
• Monthly Service Pension-Each eligible member electing this plan is entitled to receive a monthly
service pension calculated by multiplying $56 times each year that member has been an active
firefighter in the Fire Department and member in good standing of the Relief Association,up to a
maximum monthly pension of$1,792.
• Lump Sum Service Pension - each eligible member electing this plan is entitled to receive a one-
time lump sum service pension calculated by multiplying$10,000 times the years of service which
the member would be entitled.
Pursuant to Minnesota Statutes§424A.02,Subds.2 and 4,members who retire with 10 years of service and
have reached the age of 50 years are eligible for a retirement benefit. Members who retire before full
retirement age and years of service requirements are eligible for a reduced benefit, based on the vesting
schedule as set forth in Minnesota Statutes Statutes§424A.02,Subd.2(c). During the time a member is on
early vested pension,they will not be eligible for disability benefits.
A member, who is disabled with a fire service related disability, shall be eligible to collect a disability
benefit. The member shall be eligible to receive the disability benefit immediately upon approval of the
Board of Trustees. The disability benefit amount shall be equal to the service pension amount in effect on
the date of the disability for each year of active service. A member must apply for and meet all the
requirements for disability as defined in the bylaws in order to receive such benefits. A member currently
88
City of Eden Prairie, Minnesota
Notes to Financial Statements
receiving a disability benefit shall receive all approved increases in the monthly service pension applicable
to that member's number of years of active firefighting service.
In the event of the death of an active or deferred member of the Association, the surviving spouse, if any,
shall be paid 100% of the lump sum benefit for each year of service. If such member who has no surviving
spouse leaves a surviving child or children, such child or children as a group shall be paid 100% of the
lump sum benefit for each year of active service. If such member has no spouse and no surviving children
but has a designated beneficiary on file, such beneficiary shall be paid 100% of the lump sum benefit for
each year of active service. If such member has no spouse, no surviving children, and no designated
beneficiary, the member's estate shall be paid 100% of the lump sum benefit. Such death benefits are
payable without regard to minimum or partial vesting requirements. If an active member dies before
completing one year of active service, the Association shall pay a death benefit to his or her surviving
spouse, surviving children or designated beneficiary on file in the same order and procedure as describe
above of$10,000.
In the event of the death of a retired member of the Association,the surviving spouse, if any, shall be paid
until death or remarriage of the surviving spouse,monthly, two-thirds of the monthly service pension for
each year of active service. If such member leave a surviving child or children in the addition to a spouse,
such child or children,in the aggregate,shall be paid,monthly,the sum of one-third of the monthly service
pension. If such member is survived only by a child or children, such child or children, in the aggregate,
shall be paid, monthly,the sum of 100% of the monthly service pension for each year of active service.
Minnesota Statutes Section 424A.10 provides for the payment of a supplemental benefit equal to 10% of a
regular lump sum distribution up to a maximum of$1,000. The supplemental benefit is in lieu of state
income tax exclusion for lump sum distributions and will no longer be available if state tax law is modified
to exclude lump sum distributions from state income tax. The Association qualifies for these benefits.
Contributions
Minnesota Statues Chapter 424A.093 specifies minimum support rates required on an annual basis. The
significant actuarial assumptions used to compute the municipal support are the same as those used to
compute the accrued pension liability. The association is comprised of volunteers; therefore, there are no
payroll expenditures (i.e. there are no covered payroll percentage calculations). The minimum
contribution from the City of Eden Prairie and state aid is determined as follows:
89
City of Eden Prairie, Minnesota
Notes to Financial Statements
Normal Cost for the Next Year
+ Amortization of Unfunded Actuarial Liability as Reported
in the Latest Actuarial Valuation
+ Administrative Expenses for the Prior Year Multiplied
by a Factor of 1.035
- Anticipated State Aid (Not to Exceed the Fire Aid Received
in the Prior Year Multiplied by a Factor of 1.035)
- Anticipated Contributions Required by the Association
Bylaws from Active Members of the Association
= Minimum Municipal Obligation
The Plan is funded in part by fire state aid and, if necessary, City contributions. The State of Minnesota
distributed to the City$448,846 in fire state aid paid by the City to the Relief Association for the year ended
December 31, 2017. Required employer contributions are calculated annually based on statutory
provisions. The City's statutorily-required contribution to the plan for the year ended December 31,2017
was $517,955.
The City used December 31, 2017 amounts since December 31, 2018 were not available yet.
Pension Costs
At December 31, 2018, the City reported $1,573,839 for the Association's net pension asset. The net
pension asset was measured as of December 31, 2017, and the total pension asset used to calculate the net
pension asset was determined by an actuarial valuation as of that date.
As a result of its requirement to contribute to the Relief Association, the City recognized fire expense of
$403,589 for the year ended December 31, 2018. At December 31, 2018, the City reported deferred
outflows of resources and deferred inflows of resources from the following sources:
Deferred Deferred
Outflow of Inflow of
Resources Resources
Differences Between Expected and Actual Economic Experience $ - $ 116,988
Changes in Actuarial Assumptions 467,523 Net Difference Between Projected and Actual Earnings on
Pension Plan Investments - 466,901
City Contributions Subsequent to the Measurement Date 523,284 -
Total $ 990,807 $ 583,889
90
City of Eden Prairie, Minnesota
Notes to Financial Statements
The City contributions to the Association subsequent to the measurement date of$523,284, reported as
deferred outflows of resources,will be recognized as an addition of the net pension asset in the year ended
December 31, 2019. Other amounts reported as deferred outflows and inflows of resources related to the
Association's pension will be recognized in pension expense as follows:
Pension Expense
Year Ended Dec 31: Amount
2019 $ 307,095
2020 193,706
2021 (281,559)
2022 (335,608)
Thereafter -
Actuarial Assumptions
The actuarial total pension liability was determined as of December 31,2017,using the following actuarial
assumptions, applied to all periods included in the measurement:
91
City of Eden Prairie, Minnesota
Notes to Financial Statements
ASSUMPTIONS FROM ACTUARIAL REPORT
Valuation Date 12/31/16
Actuarial Cost Method Entry Age Normal
Amortization Method Level Dollar
Closed
Actuarial Assumptions:
Discount Rate 5.50%
Investment Rate of Return 5.50%
20-Year Municipal Bond Yield 3.50%
Age of Service Retirement Later of Age 50 or 10 years of service
Assumed life expectancies were
Mortality based on the RP-2014 Generational mortality table
projected with Improvement Scale MP-2016.
25% of active disabilities are assumed to be in the
Disability line of duty or fire service related.
6% withdrawal assumed at age 20, decreasing
Withdrawal 0.24% each year until 0% at age 45, with no
withdrawal after age 45.
Percent Married 85.00%
Age Difference 3 years
Form of Payment 80% Annuity (66 2/3% J&S for married),
20/o Lump Sum
The long-term expected rate of return on pension plan investments was determined using a building-
block method in which best-estimates of expected future real rates of return (expected returns, net of
pension plan investment expense and inflation) are developed for each major asset class. These asset class
estimates are combined to produce the portfolio long-term expected rate of return by weighting the
expected future real rates of return by weighting the expected future real rates of return by the current
asset allocation percentage (or target allocation, if available) and by adding expected inflation.
The best-estimate of expected future real rates of return were developed by aggregating data from several
published capital market assumption surveys and deriving a single best-estimate based on the average
survey values.These capital market assumptions reflect both historical market experience as well as diverse
views regarding anticipated future returns. The expected inflation assumption was developed based on an
analysis of historical experience blended with forward-looking expectations available in market data.
Best estimates of geometric real and nominal rates of return for each major asset class included in the
pension plan's asset allocation are summarized in the following table:
92
City of Eden Prairie, Minnesota
Notes to Financial Statements
Long-Term
Expected Expected Nominal
Asset Class Portfolio Weight Rate of Return
Cash 5.00% 2.00%
Fixed Income 35.00% 4.00%
Equities 55.00% 7.00%
Other 5.00% 5.00%
Total Portfolio 100.00% 6.00%
Discount Rate
The discount rate used to measure the total pension liability was 5.50%. Assets were projected using
expected benefit payments and expected asset returns.Expected benefit payments were discounted by year
using expected assets return assumption for years in which the assets were sufficient to pay all benefit
payments. Any remaining benefit payments after the trust fund is exhausted are discounted at the
municipal bond rate of return.The equivalent single rate is the discount rate. Based on those assumptions,
the pension plan's fiduciary net position was projected to be available to make all projected future benefit
payments of current plan members.
Pension Liability Sensitivity
The following presents the City of Eden Prairies proportionate share of the net pension liability of the
Association, calculated using the discount rate of 5.50%, as well as what the Association's net pension
liability would be if it were calculated using a discount rate that is one percentage point lower (4.50%) or
one percentage point higher (6.50%) than the current rate:
Selected
1% Decrease Discount Rate 1% Increase
Net Pension Liability (Asset) $ 1,111,130 $ (1,573,839) $(3,763,310)
Discount Rate 4.50% 5.50% 6.50%
Plan's Fiduciary Net Position
Detailed information about the Plan's fiduciary's net position is available in a separately-issued report.
That report may be obtained by writing to Eden Prairie Firefighter's Association, 14800 Scenic Heights
Rd., Eden Prairie, MN 55344 or by calling (952)949-8367.
Information about the changes in the Plan's net pension liability(asset) is as follows:
93
City of Eden Prairie, Minnesota
Notes to Financial Statements
2017 2016
Total Pension Liability
Service Cost $ 485,961 $ 434,587
Interest 1,123,468 1,151,849
Differences Between Expected and Actual Experience - (233,976)
Changes of Assumptions - 935,047
Benefit Payments, Including Member Contribution Refunds (1,084,111) (1,135,264)
Net Change in Total Pension Liability 525,318 1,152,243
Total Pension Liability- Beginning 20,482,777 19,330,534
Total Pension Liability- Ending (a) 21,008,095 20,482,777
Plan Fiduciary Net Position
Municipal Contributions 387,665 388,664
State Contributions 448,846 448,848
Net Investment Income 2,776,128 892,090
Benefit Payments (1,084,111) (1,137,136)
Administrative Expenses (34,700) (56,576)
Other Changes 671 4,426
Net Change in Fiduciary Net Position 2,494,499 540,316
Fiduciary Net Position -Beginning 20,087,435 19,547,119
Fiduciary Net Position -Ending (b) 22,581,934 20,087,435
Association's Net Pension Liability/(Asset)-Ending (a)-(b) $(1,573,839) $ 395,342
General Police Fire
Employees Plan and Fire Relief Total
Pension Expense $ 1,044,363 $ 758,283 $ 403,589 $ 2,206,235
Net Pension Liability 13,419,620 7,776,785 - 21,196,405
Deferred Outflows 2,407,131 10,620,065 990,807 14,018,003
Deferred Inflows 3,861,053 15,491,934 583,889 19,936,876
94
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Other Post-Employment Benefits Plan
Plan Description
The City's single-employer defined benefit OPEB plan provides OPEB for all permanent full-time
employees of the City. The City's OPEB Plan is administered by the City. The City does not administer a
trust and therefore does not issue a separate report.
Benefits Provided
All retirees of the City have the option under state law to continue their medical insurance coverage
through the City from the time of retirement until the employee reaches the age of eligibility for Medicare.
For members of all employee groups, the retiree must pay the full premium to continue coverage for
medical and dental insurance.
The City is legally required to include any retirees for whom it provides health insurance coverage in the
same insurance pool as its active employees, whether the premiums are paid by the City or the retiree.
Consequently, participating retirees are considered to receive a secondary benefit known as an "implicit
rate subsidy."This benefit relates to the assumption that the retiree is receiving a more favorable premium
rate than they would otherwise be able to obtain if purchasing insurance on their own, due to being
included in the same pool with the City's younger and statistically healthier active employees.
Employees Covered by Benefit Terms
At January 1, 2018, membership included 15 retirees and others currently receiving benefits, 4 spouses
receiving payments and 275 active plan members.
Contributions
All post-employment benefits are based on contractual agreements with employee groups. These
contractual agreements do not include any specific contribution or funding requirements.
Total OPEB Liability
The City's total OPEB liability was measured as of January 1, 2018 and was determined by an actuarial
valuation as of that date.
Actuarial Assumptions
The total OPEB liability in the January 1, 2018 actuarial valuation was determined using the following
actuarial assumptions, applied to all periods included in the measurement, unless otherwise specified:
95
City of Eden Prairie, Minnesota
Notes to Financial Statements
Inflation 2.5%
Salary Increases 3%, average, including inflation
Healthcare cost trend rates 6.5% as of January 1, 2018 grading to 5% over 6 years
Mortality rates were based on the RP-2014 White Collar Mortality Tables with MP-2017 Generational
Improvement Scale (with Blue Collar adjustment for Police and Fire Personnel).
The actuarial assumptions used in the January 1, 2018 valuation were based on the results of an actuarial
experience study for the period October 1, 2015-September 30, 2017.
Discount Rate
The discount rate used to measure the total OPEB liability was 3.3%. Since the plan is not funded by a
trust, the discount rate is equal to the 20-year Municipal Bond Yield.
Total OPEB
Liability
Balances at 12/31/2017 $ 2,705,898
Changes for the Year:
Service Cost 143,922
Interest 91,272
Benefit Payments (169,360)
Net Changes 65,834
Balances at 12/31/18 $ 2,771,732
Sensitivity of the Total OPEB Liability to Changes in the Discount Rate
The following presents the total OPEB liability of the City, as well as what the City's total OPEB liability
would be if it were calculated using a discount rate that is 1%point lower(2.3%) or 1%point higher(4.3%)
than the current discount rate:
1% Decrease Discount Rate 1% Increase
(2.3)% (3.3)% (4.3)%
Total OPEB Liability $ 2,989,898 $ 2,771,732 $2,570,126
96
City of Eden Prairie, Minnesota
Notes to Financial Statements
Sensitivity of the Total OPEB Liability to Changes in the Healthcare Cost Trend Rates
The following presents the total OPEB liability of the City, as well as what the City's total OPEB liability
would be if it were calculated using healthcare cost trend rates that are 1% point lower (5.5% decreasing
to 4%) or 1%point higher (7.5% decreasing to 6%) than the current healthcare cost trend rates:
Healthcare
1% Decrease Cost Trend 1% Increase
(5.5% Rates (6.5% (7.5%
decreasing to decreasing to decreasing to
4%) 5% 6%)
Total OPEB Liability $ 2,508,771 $ 2,771,732 $ 3,077,401
OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to
OPEB
For the year ended December 31, 2018, the City recognized OPEB expense of$65,834. At December 31,
2018, the City reported deferred outflows of resources related to OPEB from the following sources:
Deferred
Outflows of
Resources
Contributions Subsequent to the Measurement Date $ 118,903
Total $ 118,903
The City's contributions subsequent to the measurement date of$118,903, reported as deferred outflows
of resources, will be recognized as a reduction of the total OPEB liability in the City's fiscal year ended
December 31, 2019.
Note 10—Leases
As Lessee
The City has entered into lease agreements for two space leases in connection with its liquor store
operations. Rental expense, excluding a prorated share of real estate taxes and common area operating
costs, for the year ended December 31, 2018,was approximately$176,000.
The following is an annual schedule of future minimum lease payments under these leases.
97
City of Eden Prairie, Minnesota
Notes to Financial Statements
Year Ended Prairie Prairie
December 31 Village View
2019 $ 80,016 $ 96,180
2020 88,008 -
2021 88,008 -
2022 96,012 -
2023 96,012 -
thereafter 525,422 -
$ 973,478 $ 96,180
The lease agreement with Prairie Village also includes a percentage rent to the landlord during the term
in the amount equal to five percent (5%) of gross sales in excess of three million for years 2019-2022 and
five percent(5%) of gross sales in excess of four million for years 2023-2028.
The City has entered into a lease agreement with the Metropolitan Airports Commission for athletic fields.
Rental expense for the year ended December 31, 2018, was $4,434. The City will continue to pay this
amount, escalating 3%per year for the remaining lease term,which expires September 1,2019.
The City has entered into a lease agreement with the Metropolitan Airports Commission for community
garden plots. Rental expense for the year ended December 31, 2018,was $487. The City has renewed the
lease for an additional one year term and will pay$502 in 2019.
The City has entered into a lease agreement with the Minnesota Department of Natural Resources for the
Staring Lake trail right of way. Rental expense for the year ended December 31,2018 was$520. The City
will continue to pay$520 annually until the rental term expires on June 30,2022.
The City has entered into a lease agreement with CAPREF Eden Prairie LLC for office space used on the
lower level of Eden Prairie Center. Rental expense for the year ended December 31,2018 was$4,667. The
City will continue to pay$4,667 per year for the remaining lease term which expires March 31, 2024.
The City has entered into a five year lease agreement for fire safety equipment. In 2018, the City paid
$10,895 for automatic external defibrillators, and $12,800 for thermal imaging cameras. These lease
expenses will continue through 2020.
As Lessor
The City occupies approximately half of the City Center building. The remaining half was leased to the
Eden Prairie Independent School District and SuperValu during 2018.
The City has a lease agreement with the Eden Prairie Independent School District and received
$359,205 of rental revenue for 2018. The City will receive rent annually through May 31,2024.
98
City of Eden Prairie, Minnesota
Notes to Financial Statements
Annual rent will be $362,284 in 2019; $371,350 in 2020; $380,415 in 2021; $390,165 in 2022;
$399,915 in 2023; $270,943 in 2024. The City also received the School District's portion of
Common Area Maintenance (CAM) for maintenance, insurance and taxes.
SuperValu started paying a lump sum gross rent on March 1, 2015. The City received$1,489,828
in gross rent for 2018. This gross rent amount is intended to cover both base rent and CAM. The
City calculated SuperValu's 2018 CAM (based on the building's CAM budget and SuperValu's
square footage) at$658,927,leaving$830,901 as Rental Revenue. The City will receive Gross Rent
annually through June 30,2022. Gross rent received will be$1,538,341 in 2019,$1,575,188 in 2020,
$1,612,034 in 2021, and$819,835 in 2022.
The City has entered into a lease agreement with Smith for the rental of space located at the Smith Douglas
More House. Rental income for the year ended December 31, 2018 was $53,975. This lease will expire on
December 31, 2027. The City will receive $34,000 annually through 2027. The City will also receive
additional rent if sales exceed$500,000.
The City has entered into a lease agreement with Eden Prairie Montessori for the rental of space located
at 8098 Glen Lane. This lease agreement commenced on July 1,2017 and continues through June 30,2022.
Rental income for the year ended December 31, 2018 was $73,268. The City will receive $75,858 in 2019,
$77,377 in 2020, $78,921 in 2021, and $39,852 in 2022.
The City has entered into a lease agreement with Nguyen Family Inc d/b/a Lotus Nails Spa for 1,402 square
feet of rental of space located in the Den Road Liquor store building. Rental income for the year ended
December 31, 2018 was $30,844. The City will receive rent annually through 2024. Annual rent will be
$31,078 in 2019, $32,246 from 2020 to 2023, and$10,749 in 2024.
The City has entered into a lease agreement with Jeneka LLC d/b/a Encore Consignment Boutique for
3,379 square feet of rental of space located in the Den Road Liquor store building. Rental income for the
year ended December 31, 2018 was $91,233. This was the final year of the lease for Encore Boutique.
The City has entered into a lease agreement with a tenant for the rental of space located at 9100 Riley Lake
Road (the "Riley House"). Rental income for the year ended December 31, 2018 was $6,900.
The City has entered into a lease agreement with True Friends, a Minnesota non-profit corporation, for
the use of Camp Eden Wood. Base rent received was $1 and covers the entire 20 year lease term from
January 1, 2015 until December 31, 2034.
99
City of Eden Prairie, Minnesota
Notes to Financial Statements
The City has entered into a lease agreement with Eden Prairie Historical Society for the use of Cummins-
Phipps-Grill House. Base rent received is $1/year and will continue through March 31, 2020.
The City has entered into a lease with Eden Prairie Schools for the use of the girls hockey locker room
located at the Community Center. This lease commenced on October 1, 2018 and ends on September 30,
2021. The City received $4,356 in rental income for 2018 and will continue to receive $4,356 annually
through 2020.
The City has entered into communication facilities license agreements with AT&T, New Cingular
Wireless, Great River Energy, Sprint, T-Mobile, and Verizon for cell antenna equipment placed on City
property such as roofs and water tower tanks. In 2018, the City received $322,638 in rental income.
Annual rent will be $345,564 in 2019, $360,797 in 2020, $367,166 in 2021, $383,329 in 2022, $385,284 in
2023, $372,329 in 2024, and $371,214 in 2025.
The City has entered into small wireless facility collocation agreements with Verizon Wireless for cellular
equipment placed on City property such as light poles and traffic signal poles. For 2018,the City received
$4,800 in rental income. These rental agreements will continue until 2026 for which the City will receive
$4,800 annually.
The assets acquired for these lease agreements are as follows:
2018 2018
Governmental Liquor
Activities Fund
Asset:
Land $ 2,628,813 $ 536,659
Land Improvements 1,551,648 -
Building 12,607,245 2,653,037
Less: Accumulated Depreciation (6,717,193) (1,368,348)
Total $ 10,070,513 $ 1,821,348
Depreciation Expense $ 340,983 $ 115,367
Note 11—Long Term Debt
Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds have been issued for both governmental and business-type
activities. General obligation bonds are direct obligations and pledge the full faith and credit of the City.
The City also issues assessment debt with governmental commitment to provide funds for the
construction of streets and utilities. These bonds will be repaid from amounts levied against the property
100
City of Eden Prairie, Minnesota
Notes to Financial Statements
owners benefited by this construction.In the event that a deficiency exists because of unpaid or delinquent
assessments at the time a debt service payment is due, the City must provide resources to cover the
deficiency until other resources are received. Assessment debt with governmental commitment has been
issued for governmental activities.
The City also issues tax abatement bonds. These bonds and interest thereon are payable from abatements
collected from certain property in the City. If abatement revenues are insufficient to meet principal and
interest due, the City is required to levy ad valorem taxes without limit as to rate or amount on all taxable
property in the City to make up the deficiency.
Bonds currently outstanding (in thousands of dollars) are as follows:
2018
Interest Original Amount
Maturities Rates Issue Outstanding
Governmental Activity
General Obligation Bonds
G.O. Refunding Bonds 2011C 2021 1.25-2.10% $ 4,455 $ 1,685
G.O. Refunding Bonds 2012A 2026 2.00-2.63% 5,110 4,990
G.O. Refunding Bonds 2012B 2027 2.00-2.50% 3,170 2,445
Assess Debt With Govt Commit
G.O. Revolving Bonds of 2010A 2025 2.00-4.00% 1,190 615
G.O. Revolving Bonds of 2011D 2025 2.00-2.63% 1,805 1,190
G.O. Revolving Bonds of 2012C 2021 2.00% 10,250 3,905
G.O. Bonds of 2016A 2032 2.30-3.00% 2,360 2,150
Tax Abatement Bonds
G.O. Tax Abatement Bonds 2014A 2035 2.00-3.75% 17,155 16,345
Total Governmental Activity 45,495 33,325
Business Type Activitiy
G.O. Water&Sewer Bonds 2011A 2020 .50-3.80% 1,260 280
G.O. Bonds 2011B 2020 2.50-3.00% 3,320 710
G.O. Bonds of 2016A 2027 2.30-3.00% 1,580 1,445
Total Business Type Activity 6,160 2,435
Capital Lease 2021 1.93% 287 175
Total $ 51,942 $ 35,935
Annual debt service requirements to maturity for governmental activity bonds (in thousands of dollars)
are as follows:
101
City of Eden Prairie, Minnesota
Notes to Financial Statements
Assessment
Debt with Govt
Years Commitment
Ending G.O.Bonds Improv Bonds Tax Abatement Bonds Total
12/31 Principal Interest Principal Interest Principal Interest Principal Interest
2019 $ 1,005 $ 191 $ 1,885 $ 172 $ 445 $ 526 $ 3,335 $ 889
2020 1,030 172 1,710 133 900 506 3,640 811
2021 1,050 152 1,690 95 910 479 3,650 726
2022 1,100 129 480 70 925 451 2,505 650
2023 1,135 106 495 56 920 423 2,550 585
2024 1,150 80 500 42 930 396 2,580 518
2025 1,165 52 385 28 815 369 2,365 449
2026 1,205 22 105 17 850 344 2,160 383
2027 280 4 105 14 865 319 1,250 337
2028 - - 105 12 885 292 990 304
2029 - - 100 9 1,210 261 1,310 270
2030 - - 100 7 1,025 225 1,125 232
2031 - - 100 4 1,060 188 1,160 192
2032 - - 100 1 1,100 151 1,200 152
2033 - - - - 1,130 110 1,130 110
2034 - - - - 1,165 67 1,165 67
2035 - - - - 1,210 23 1,210 23
Total $ 9,120 $ 908 $ 7,860 $ 660 $ 16,345 $ 5,130 $ 33,325 $ 6,698
Annual debt service requirements to maturity for business-type activity bonds (in thousands of dollars)
are as follows:
Years
Ending Revenue Bonds
12/31 Principal Interest Total
2019 $ 630 $ 70 $ 700
2020 650 51 701
2021 150 30 180
2022 155 25 180
2023 160 21 181
2024 165 16 181
2025 170 11 181
2026 175 6 181
2027 180 2 182
Total $ 2,435 $ 232 $ 2,667
102
City of Eden Prairie, Minnesota
Notes to Financial Statements
Capital Lease
In December 2016, the City entered into a new lease for financing the purchase of turn out gear for the
Fire department. The lease agreement qualifies as a capital lease for accounting purposes and, therefore,
has been recorded at the present value of their future minimum lease payments as of the inception date.
The gross amount of equipment acquired under this is $286,942.
The future minimum lease obligations and the net present value of these minimum lease payments as of
December 31, 2018,were as follows:
Year Ended
December 31,
2019 $ 60,766
2020 60,766
2021 60,766
Net Minimum Lease Payments 182,298
Less Amount Representing Interest 6,841
Present Value of Net Minimum Lease Payments $175,457
Changes in Long Term Debt
Long-term debt activity for the year ended December 31, 2018, (in thousands of dollars) was as follows:
Due
Beginning Ending Within
Balance Additions Reductions Balance One Year
Governmental Activity
G.O. Bonds $ 10,530 $ - $ 1,410 $ 9,120 $ 1,005
Assess. Debt With Govt Commit
Improvement Bonds 9,760 - 1,900 7,860 1,885
Tax Abatement Bonds 16,805 - 460 16,345 445
Issuance Premium/Discount 755 - 118 637 -
Total Bonds 37,850 - 3,888 33,962 3,335
Compensated Absences 1,980 1,918 1,934 1,964 960
Capital Lease 232 - 57 175 57
Total $ 40,062 $ 1,918 $ 5,879 $ 36,101 $ 4,352
Business Type Activity
Revenue Bonds $ 3,045 $ - $ 610 $ 2,435 $ 630
Issuance Premium/Discount 99 - 22 77 -
Total Bonds 3,144 - 632 2,512 630
Compensated Absences 293 331 295 329 160
Total $ 3,437 $ 331 $ 927 $ 2,841 $ 790
103
City of Eden Prairie, Minnesota
Notes to Financial Statements
For the governmental activities, the capital lease is generally paid with unassigned fund balances within
the General fund. Compensated absences will be paid out of the Internal Service fund.
There are a number of limitations and restrictions contained in the various bond indentures. The City is
in compliance with all significant limitations and restrictions. Call provisions are applicable to certain
general obligation and special assessment bond issues.
Note 12—Risk Financing and Related Insurance Issues
The City is exposed to various risk of loss related to torts; thefts of, damage to and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. In order to protect against these risks
of loss,the City purchases commercial insurance through the League of Minnesota Cities Insurance Trust,
a public entity risk pool, for property insurance and workers compensation. This pool currently operates
as a common risk management and insurance program for municipal entities. The City pays an annual
premium to the League for its insurance coverage.The League of Minnesota Cities Insurance Trust is self-
sustaining through commercial companies for excess claims. The City is covered through the pool for any
claims incurred but unreported, however, retains risk for the deductible portion of its insurance policies.
The amount of these deductibles is considered immaterial to the financial statements.
During the year ended December 31, 2018, there were no significant reductions in insurance coverage
from the prior year. Settled claims have not exceeded the City's commercial coverage in any of the past
three years.
Note 13—Contingencies
The City has been named in various legal actions. At the present time, there is no significant litigation
pending that would cause a material effect on the financial statements if unfavorable rulings would result.
While it is not possible to provide any probability of success or estimate of potential loss in defending any
of these legal actions, the City expects to contest the allegations vigorously and does not believe these
actions will have a material effect on the financial statements.
A potential claim may be asserted against the City arising out of its membership in the Western Area
Firing Training Academy(WAFTA). WAFTA is a joint powers entity consisting of 11 member cities that
was formed in 1974 to purchase property to be used and operated as a fire training facility. In the late
1980's,WAFTA became aware that the site was contaminated. Since that time,WAFTA has been working
with the Minnesota Pollution Control Agency (MPCA) and other responsible parties to address the
contamination issues on the site. At this time, there is not an estimated dollar amount of the cost to
remediate the site nor has a claim been asserted against WAFTA or the City.
104
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 14—Contract Commitments
At December 31,2018,the City had commitments on various construction projects. These commitments
totaled approximately$7,890,491.
Note 15—Conduit Debt Obligations
From time to time, the City has issued Industrial Revenue and Housing bonds to provide financial
assistance to private-sector entities for the acquisition and construction of industrial and commercial
facilities deemed to be in the public interest. The bonds are secured by the property financed and are
payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds,
ownership of the acquired facilities transfers to the private-sector entity served by the bond issuance.
Neither the City,the State,nor any political subdivision thereof is obligated in any manner for repayment
of the bonds. Accordingly,the bonds are not reported as liabilities in the accompanying financial
statements.As of December 31,2018,there were 6 series of Housing Bonds outstanding,with outstanding
balances of$31,242,978.
Note 16—Tax Abatements
The City enters into property tax abatement agreements through the use of tax increment financing
districts with local businesses under various Minnesota Statutes. Under these statutes the City annually
abates taxes collected above the districts'base tax capacity which is established during adoption of the tax
increment district. These agreements are established to foster economic development and redevelopment
through creating jobs, removing blight and providing affordable housing. The City uses Minnesota
Statutes 469.001 to 469.047 and 469.174 to 469.179 (The Tax Increment Act) to create these districts.
For the fiscal year ended December 31, 2018, the City has two agreements established under Minnesota
Statute 469.001 to 469.047 which resulted in property taxes totaling $547,004 being abated. These
agreements include:
• A pay as you go note to bring a substandard commercial property up to standards. The
abatement amount was $129,549
• A pay as you go note to convert substandard property into an office and retail complex.
The abatement amounted was $417,455.
105
City of Eden Prairie, Minnesota
Notes to Financial Statements
For the fiscal year ended December 31, 2018, the City has six agreements established under Minnesota
Statute 469.174 to 469.179 (The Tax Increment Act) which resulted in property taxes totaling $1,881,555
being abated. The following agreements each exceeded 10 percent of the total amount abated, during the
year:
• A pay as you go note to finance the cost of a senior rental housing project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $662,028.
• A pay as you go note to finance the cost of a rental apartment project that provides housing
in part for persons or families with low to moderate income. The abatement amount was
$455,793.
• A pay as you go note to finance the cost of a senior rental housing project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $291,007.
• A pay as you go note to finance the cost of a rental apartment project that provides housing
in part for persons or families with low to moderate income. The abatement amount was
$419,409.
Note 17—Fund Balance Classification
At December 31, 2018, a summary of the governmental fund balance classifications are as follows:
Capital Shady Oak Shady Oak Eden Other
Improvement Road Road Prairie General Govt
General Maintenance North South Road LRT Funds Total
Nonspendable:
Prepaid Items $ 103,845 $ - $ - $ - $ - $ - $ 75,948 $ 179,793
Cemetery Perpetual Care - - - - - - 151,249 151,249
Total Nonspendable 103,845 - - - - - 227,197 331,042
Restricted for:
Debt Service - - - - - - 3,705,261 3,705,261
Special Assessments - - 751,443 - - - 171,431 922,874
Park Dedication Fees - - - - - - 899,065 899,065
Franchise Fee - - - - - - 2,478,812 2,478,812
Cemetary - - - - - - 175,463 175,463
Recycling - - - - - - 11,536 11,536
Singletree Lane Improvements - - - - - - 477,863 477,863
Historical and Cultural - - - - - - 30,074 30,074
Tax Increment - - - - - - 2,876,901 2,876,901
751,443 - - - 10,826,406 11,577,849
Assigned to:
Capital Projects - 11,134,148 - - - - 5,657,837 16,791,985
Improvement Projects - - - 171,862 - - 8,251,978 8,423,840
Total Assigned - 11,134,148 - 171,862 - - 13,909,815 25,215,825
Unassigned:
Budget Stabilization 7,065,258 - - - - - - 7,065,258
Working Capital 17,322,105 - - - - - - 17,322,105
Unassigned 51,326 - - - (867,677) (2,699,549) (945,088) (4,460,988)
Total Unassigned 24,438,689 - - - (867,677) (2,699,549) (945,088) 19,926,375
Total Fund Balance $ 24,542,534 $11,134,148 $ 751,443 $ 171,862 $ (867,677) $ (2,699,549) $24,018,330 $57,051,091
106
107
City of Eden Prairie, Minnesota
Required Supplemental Information
Modified Approach for Infrastructure Assets
Condition Rating of the City's Street System:
Average
PCI
2016 76.90%
2013 79.70%
2010 81.10%
2007 81.30%
2004 80.40%
2001 80.50%
Comparison of Needed-to-Actual Maintenance/Preservation:
2018 2017 2016 2015 2014
Budget $3,372,500 $2,879,533 $3,037,533 $2,923,119 $2,933,119
Actual 2,711,217 2,802,882 2,284,255 2,711,267 2,733,909
Difference $ (661,283) $ (76,651) $ (753,278) $ (211,852) $ (199,210)
The condition of road pavement is measured using Good Pointe's Icon pavement management system.
Each of the pavements in the City of Eden Prairie was visually inspected using the Paver-based Pavement
Condition Index(PCI)methodology. The methodology is based on a numeric rating system ranging from
100 for a newly surfaced pavement to 0 for a failed pavement. The condition index is used to classify roads
in excellent condition (85-100),very good condition (70-84), good condition (55-69), fair condition (40-
54), poor condition (25-39),very poor condition (10-24) and failed condition (0-9). It is the City's policy
to maintain an average PCI of 70 percent.
108
City of Eden Prairie, Minnesota
Required Supplemental Information
Other Post-Employment Benefits Plan
Schedule of Changes in the City's Total OPEB Liability and Related Ratios
Measurement Dat(
January 1, 2018
Total OPEB Liability
Service Cost $ 143,922
Interest 91,272
Benefit Payments (169,360)
Net Change in Total OPEB Liability 65,834
Total OPEB Liability- Beginning 2,705,898
Total OPEB Liability- Ending $ 2,771,732
Total OPEB Liability $ 2,771,732
Covered Payroll $ 21,632,551
City's Total OPEB Liability as a Percentage of the
Covered Payroll 12.81
Less than ten years is presented due to information not available.Will add additional years as they become
available.
109
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Public Employees General Employees Retirement Fund
Last Ten Years*
Employer's
Proportionate
State's Share of the Net
Proportionate Pension Liability Employer's
Employer's Share(Amount) and the State's Proportionate Share
Employer's Proportionate of the Net Proportionate of the Net Pension Plan Fiduciary
Proportion Share(Amount) Pension Share of the Net Employer's Liability(Asset)as a Net Position as a
(Percentage)of the of the Net Liability Pension Liability Covered Percentage of its Percentage of
Fiscal Year Net Pension Liability Pension Liability Associated with Associated with Payroll** Covered Payroll the Total
Ending (Asset) (Asset)(a) the City(b) the City(a+b) (c) ((a+b)/c) Pension Liability
June 30,2015 0.2525% $ 13,085,860 $ - $ 13,085,860 $ 14,836,066 88.20% 78.2%
June 30,2016 0.2482% 20,152,608 263,262 20,415,870 15,161,268 134.66% 68.9%
June 30,2017 0.2536% 16,189,657 203,595 16,393,252 16,339,119 100.33% 75.9%
June 30,2018 0.2419% 13,419,620 440,302 13,859,922 16,251,609 85.28% 79.5%
*This schedule is provided prospectively beginning with the fiscal year ended December 31,2015.
**For purposes of this schedule,covered payroll is defined as"pensionable wages."
110
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Public Employees Police and Fire Fund
Last Ten Years
Employer's
Employer's Proportionate Share
Employer's Proportionate of the Net Pension Plan Fiduciary
Proportion Share (Amount) Employer's Liability(Asset)as a Net Position as a
(Percentage)of the of the Net Covered Percentage of its Percentage of
Fiscal Year Net Pension Liability Pension Liability Payroll** Covered Payroll the Total
Ending _ (Asset) (Asset)(a) (b) (a/b) Pension Liability
June 30, 2015 0.7770% $ 8,828,538 $ 7,116,963 124.05% 86.6%
June 30, 2016 0.7580% 30,419,859 7,302,618 416.56% 63.9%
June 30, 2017 0.7510% 10,139,393 7,706,718 131.57% 85.4%
June 30, 2018 0.7296% 7,776,785 7,689,360 101.14% 88.8%
*This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
111
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Eden Prairie Fire Relief
2017 2016 2015 2014
Total Pension Liability
Service Cost $ 485,961 $ 434,587 $ 449,426 $ 413,646
Interest 1,123,468 1,151,849 1,104,701 1,083,202
Differences Between Expected and Actual Experience - (233,976) - -
Changes of Assumptions - 935,047 - -
Benefit Payments, Including Member Contribution Refunds (1,084,111) (1,135,264) (1,270,544) (1,027,216)
Net Change in Total Pension Liability 525,318 1,152,243 283,583 469,632
Total Pension Liability-Beginning 20,482,777 19,330,534 19,046,951 18,577,319
Total Pension Liability-Ending(a) 21,008,095 20,482,777 19,330,534 19,046,951
Plan Fiduciary Net Position
Municipal Contributions 387,665 388,664 398,395 488,073
State Contributions 448,846 448,848 437,948 414,343
Net Investment Income 2,776,128 892,090 (393,362) 646,363
Benefit Payments (1,084,111) (1,137,136) (1,270,544) (1,027,216)
Administrative Expenses (34,700) (56,576) (26,323) (37,158)
Other Changes 671 4,426 - 81,893
Net Change in Fiduciary Net Position 2,494,499 540,316 (853,886) 566,298
Fiduciary Net Position-Beginning 20,087,435 19,547,119 20,401,005 19,834,707
Fiduciary Net Position-Ending(b) 22,581,934 20,087,435 19,547,119 20,401,005
Association's Net Pension Liability/(Asset)-Ending(a)-(b) $ (1,573,839) $ 395,342 $ (216,585) $ (1,354,054)
Fiduciary Net Position as a Percentage of the Total Pension Liability 107.49% 98.07% 101.12% 107.11%
Covered Payroll N/A N/A N/A N/A
Net Pension Liability/(Asset)as a Percentage of Covered Payroll N/A N/A N/A N/A
112
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Public Employees General Employees Retirement Fund
Last Ten Years*
Contributions
in Relation to Contributions
Statutorily the Statutorily Contribution as a
Required Required Deficiency Percentage of
Contributions Contributions (Excess) Covered Covered
Year Ending (a) (b) (a-b) Payroll** (d) Payroll (b/d)
December 31, 2015 $ 1,164,110 $ 1,164,110 $ - $ 15,528,311 7.50%
December 31, 2016 1,157,735 1,157,735 - 15,436,692 7.50%
December 31, 2017 1,199,292 1,199,292 - 15,990,664 7.50%
December 31, 2018 1,231,656 1,231,656 - 16,470,531 7.48%
*This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
113
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Public Employees Police and Fire Fund
Last Ten Years*
Contributions
in Relation to
Statutorily the Statutorily Contribution Contributions as a
Required Required Deficiency Percentage of
Contributions Contributions (Excess) Covered Covered Payroll
Year Ending (a) (b) (a-b) Payroll** (d) (b/d)
December 31, 2015 $ 1,215,450 $ 1,215,450 $ - $ 7,509,128 16.2%
December 31, 2016 1,188,923 1,188,923 - 7,339,334 16.2%
December 31, 2017 1,224,005 1,224,005 - 7,555,723 16.2%
December 31, 2018 1,260,639 1,260,639 - 7,780,987 16.2%
*This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
114
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Eden Prairie Fire Relief
Last Ten Years
2018 2017 2016 2015 2014
Statutorily Required Contribution $ 517,955 $ 382,336 $ 388,664 $ 398,395 $ 488,073
Contributions in Relation to the Statutorily Required Contribution (517,955) (382,336) (388,664) (393,065) (488,073)
Contribution Deficiency(Excess) $ - $ - $ - $ 5,330 $ -
2013 2012 2011 2010 2009
Statutorily Required Contribution $ 582,972 $ 625,910 $ 830,077 $1,129,002 $ 270,566
Contributions in Relation to the Statutorily Required Contribution (582,972) (625,910) (830,077) (1,129,002) (462,805)
Contribution Deficiency(Excess) $ - $ - $ - $ - $ (192,239)
115
City of Eden Prairie, Minnesota
Notes to Required Supplemental Information
Notes to Schedules of Changes in Net Pension Liabilities and Related Ratios
General Employees Fund
2018 Changes
Changes in Actuarial Assumptions:
• The morality projection scale was changed from MP-2015 to MP-2017.
• The assumed benefit increase was changed from 1.00 percent per year through 2044 and 2.50 percent
per year thereafter to 1.25 percent per year.
2017 Changes
Changes in Plan Provisions:
• The State's special funding contribution increased from $6 million to $16 million.
Changes in Actuarial Assumptions:
• The Combined Service Annuity (CSA) loads were changed from 0.8 percent for active members and
60 percent for vested and non-vested deferred members. The revised CSA loads are now 0.0 percent
for active member liability, 15.00 percent for vested deferred member liability and 3.00 percent for
non-vested deferred member liability.
• The assumed post-retirement benefit increase rate was changed from 1.00 percent per year for all years
to 1.00 percent per year through 2044 and 2.50 percent per year thereafter.
2016 Changes
Changes in Actuarial Assumptions:
• The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through
2035 and 2.50 percent per year thereafter to 1.00 percent per year for all years.
• The assumed investment return was changed from 7.90 percent to 7.50 percent. The single discount
rate was changed from 7.90 percent to 7.50 percent.
• Other assumptions were changed pursuant to the experience study dated June 30, 2015. The assumed
future salary increases, payroll growth, and inflation were decreased by 0.25 percent to 3.25 percent
for payroll growth and 2.50 percent for inflation.
2015 Changes
Changes in Plan Provisions:
• On January 1, 2015 the Minneapolis Employees Retirement Fund was merged into the General
Employees Fund,which increased the total pension liability by$1.1 billion and increased the fiduciary
plan net position by$892 million. Upon consolidation,state and employer contributions were revised;
the State's contribution of $6 million, which meets the special funding situation definition, is due
September 2015.
116
City of Eden Prairie, Minnesota
Notes to Required Supplemental Information
Changes in Actuarial Assumptions:
• The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through
2030 and 2.50 percent per year thereafter to 1.00 percent per year through 2035 and 2.50 percent per
year thereafter.
Police and Fire Fund
2018 Changes
Changes in Actuarial Assumptions:
• The morality projection scale was changed from MP-2016 to MP-2017.
2017 Changes
Changes in Actuarial Assumptions:
• Assumed salary increases were changed as recommended in the June 30, 2016 experience study. The
net effect is proposed rates that average 0.34 percent lower than the previous rates.
• Assumed rates of retirement were changed, resulting in fewer retirements.
• The Combined Service Annuity (CSA) load was 30 percent for vested and non-vested deferred
members. The CSA has been changed to 33 percent for vested members and 2 percent for non-vested
members.
• The base mortality table for healthy annuitants was changed from the RP-2000 fully generational table
to the RP-2014 fully generational table (with a base year of 2006), with male rates adjusted by a factor
of 0.96. The mortality improvement scale was changed from Scale AA to Scale MP-2016. The base
mortality table for disabled annuitants was changed from the RP-2000 disabled mortality table to the
mortality tables assumed for healthy retirees.
• Assumed termination rates were decreased to 3.0 percent for the first three years of service. Rates
beyond the select period of three years were adjusted, resulting in more expected terminations overall.
• Assumed percentage of married female members was decreased from 65 percent to 60 percent.
• Assumed age difference was changed from separate assumptions for male members (wives assumed
to be three years younger) and female members (husbands assumed to be four years older) to the
assumption that males are two years older than females.
• The assumed percentage of female members electing Joint and Survivor annuities was increased.
• The assumed post-retirement benefit increase rate was changed from 1.00 percent for all years to 1.00
percent per year through 2064 and 2.50 percent thereafter.
• The Single Discount Rate was changed from 5.60 percent per annum to 7.50 percent per annum.
117
City of Eden Prairie, Minnesota
Notes to Required Supplemental Information
2016 Changes
Changes in Actuarial Assumptions:
• The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through
2037 and 2.50 percent thereafter to 1.00 percent per year for all future years.
• The assumed investment return was changed from 7.90 percent to 7.50 percent. The single discount
rate changed from 7.90 percent to 5.60 percent.
• The assumed future salary increases, payroll growth, and inflation were decreased by 0.25 percent to
3.25 percent for payroll growth and 2.50 percent for inflation.
2015 Changes
Changes in Plan Provisions:
• The post-retirement benefit increase to be paid after attainment of the 90 percent funding threshold
was changed, from inflation up to 2.50 percent, to a fixed rate of 2.50 percent.
Changes in Actuarial Assumptions:
• The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through
2030 and 2.50 percent per year thereafter to 1.00 percent per year through 2037 and 2.50 percent per
year thereafter.
118
119
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue sources that are
restricted or committed to expenditures for specified purposes other than debt service or capital projects.
Housing Redevelopment Authority(HRA Grant) - This fund accounts for monies received under Title
I of the Housing and Community Development Act of 1974 and other related housing activities.
Pleasant Hills Cemetery- This fund accounts for the current operations of the City cemetery including
maintenance costs and lot sales.
Recycling - This fund accounts for monies received from Hennepin County's household waste rebate
programs. All dollars received are to be refunded to eligible households within Eden Prairie.
Historical and Cultural - This fund accumulates revenue from the sale of a book on Eden Prairie's 100-
year history and the sale of old street signs. The book was donated to the City by the Eden Prairie
Historical Society, with revenues earmarked for expenditure on the preservation of the history of Eden
Prairie.
120
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds
Debt service funds are used to account for all financial resources that are restricted,committed,or assigned
to expenditures for principal and interest.
Capital Equipment Notes 2008A - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project, regional radio conversion project and
two fire trucks.
General Obligation Refunding Bonds 2016A - This fund accounts for the refunding of the G.O. Bonds
2008B which accounted for the accumulation of resources needed to repay bonds issued to finance the
construction of streets,lateral utilities, and drainage for the Flying Cloud Drive construction project. The
primary sources of repayment on these bonds are special assessments levied on benefited properties.
Capital Equipment Notes 2009B - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project and Police/Fire software upgrade.
General Obligation Improvement Bonds 2010A- This fund is used to account for the accumulation of
tax revenues needed to repay bonds issued to pay the construction costs for the Singletree Lane project.
General Obligation Refunding 2011C - This fund accounts for the refunding of the G.O. Park
Referendum Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued
to finance construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2011D - This fund accounts for the refunding of the G.O. Improvement
Revolving Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to
finance the construction at 212 and Charleston Road.
General Obligation Refunding 2012A - This fund accounts for the refunding of the G.O. Bonds 2005C
which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2012B - This fund accounts for the refunding of the G.O. Bonds 2006B
which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for the new fire station.
General Obligation Improvement Bonds 2012C- This fund is used to account for the accumulation of
special assessments needed to repay bonds issued to finance the Shady Oak Road North project.
121
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds (Continued)
General Obligation Tax Abatement 2014A - This fund accounts for the accumulation of tax revenues
needed to repay bonds issued to finance construction of the Aquatics &Fitness Expansion.
General Obligation Bonds 2016A - This fund is used to account for the accumulation of special
assessments needed to repay bonds issued to finance the West 70th project.
122
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Project Funds
Capital projects funds are used to account for all financial resources that are restricted, committed, or
assigned to expenditures for capital outlay.
Police - This fund accounts for all confiscated money, and / or property obtained through drug-related
criminal arrests and compliance fines. The funds are earmarked for expenditures on law enforcement
operations.
E-911 - This fund accounts for monies received from the State of Minnesota to be used for the E-911
emergency system.
Senior Board - This fund was established to account for monies received for Senior Awareness Week.
Park Improvement - This fund accounts for the park dedication fees, grants, and other contributions
earmarked for expenditure on park acquisition and development.
CIP Trails - This fund accounts for the accumulation of resources to be used for capital improvements
and maintenance of City trails.
CIP Pavement Management-This fund accounts for the accumulation of resources to be used for capital
improvements and maintenance of City streets.
Economic Development — This fund accounts for money set aside to assist in the redevelopment of the
City.
Project—This fund accounts for tax increment revenue set aside to assist in the redevelopment of the City.
HRA — This fund accounts for the accumulation of resources to be used for economic development
projects.
Transportation - This fund accounts for proceeds of state aid. This revenue is used to finance street
improvements.
Cable PEG(Public,Educational,and Government) —This fund accounts for the revenues collected from
Comcast. These funds will be used for the production of PEG Access programming.
Eden Prairie Rd Connect to Flying Cloud— This fund accounts for the accumulation of resources to be
used for the construction of road from Frederick Place to north of Riley Creek.
123
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Project Funds (Continued)
Homeowners Improvements Area-This fund accounts for the accumulation of resources to be used for
Housing Improvements to the Fairway Woods II Condominiums.
West 70th Street Extension - This fund accounts for the accumulation of resources to be used for the
extension of West 70th from its existing cul-de-sac to Flying Cloud Drive.
TC Station / NS Road - This fund accounts for the accumulation of resources to be used for the
completion of the Town Center Station and Urban Grid roadway system.
Town Center Station - This fund accounts for the accumulation of resources to be used for the
construction of the Town Center LRT Station including the extension of Eden Road to the station.
SingleTree Lane South - This fund accounts for the accumulation of resources to be used for the
streetscaping,lighting and landscaping improvements for the southern half of Singletree Lane.
Public Improvement Construction - This fund accounts for proceeds of bonds sold and special
assessments collected to finance street, drainage, and lateral utility construction within the City.
124
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Permanent Funds
Permanent funds are used to account for resources that are restricted to the extent that only earnings, and
not principal,may be used for purposes that support the City's programs that is,for the benefit of the City
or its citizens.
Cemetery Perpetual Care - This fund was established to account for funds dedicated for cemetery
maintenance in accordance with state statutes.
125
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 1 of 8
December 31,2018
Special Revenue
Pleasant Historical
HRA Hills and
Grant Cemetery Recycling Cultural Total
ASSETS
Cash and Investments $ - $ 3,240 $ 15,134 $ 30,113 $ 48,487
Receivables
Accounts 10,000 - - - 10,000
Interest - 125 - 81 206
Due from Other Governments 50,902 - - - 50,902
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - -
Special Deferred Special Assessments - - - - -
Due from Other Funds - 44,224 - - 44,224
Prepaid Items 130 - - - 130
Land Held for Resale - - - - -
Notes Receivable - - - - -
Total Assets $ 61,032 $ 47,589 $ 15,134 $ 30,194 $ 153,949
LIABILITIES
Accounts and Contracts Payable $ 15,989 $ 1,549 $ 3,598 $ 61 $ 21,197
Salaries Payable 819 - - - 819
Investment Interest Payable - - - - -
Due to Other Governments - - - 59 59
Due to Other Funds 44,224 - - - 44,224
Unearned Revenue - 1,000 - - 1,000
Total Liabilities 61,032 2,549 3,598 120 67,299
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - - - - -
Total Deferred Inflows of Resources - - - - -
FUND BALANCES
Nonspendable - - - - -
Restricted - 45,040 11,536 30,074 86,650
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance - 45,040 11,536 30,074 86,650
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 61,032 $ 47,589 $ 15,134 $ 30,194 $ 153,949
126
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 2 of 8
December 31,2018
Debt Service
General General General
Capital Obligation Capital Obligation Obligation
Equip Refunding Equip Improvement Refunding
Notes Bonds Notes Bonds Bonds
2008A 2016A 2009E 2010A 2011C
ASSETS
Cash and Investments $ 21,728 $ 380,799 $ 12,842 $ 137,355 $ 920,045
Receivables
Accounts - - - - -
Interest - 866 151 460 1,392
Due from Other Governments - - - - -
Unremitted Taxes 2,142 - 276 - 4,555
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - 550,000 - 528,308 -
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - -
Prepaid Items - - - 400 525
Land Held for Resale - - - - -
Notes Receivable - - - - -
Total Assets $ 23,870 $ 931,665 $ 13,269 $ 666,523 $ 926,517
LIABILITIES
Accounts and Contracts Payable $ - $ 333 $ 3,100 $ - $ -
Salaries Payable - - - - -
Investment Interest Payable 54 - - - -
Due to Other Governments - - - - -
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities 54 333 3,100 - -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - 550,000 - 528,308 -
Total Deferred Inflows of Resources - 550,000 - 528,308 -
FUND BALANCES
Nonspendable - - - 400 525
Restricted 23,816 381,332 10,169 137,815 925,992
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance 23,816 381,332 10,169 138,215 926,517
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 23,870 $ 931,665 $ 13,269 $ 666,523 $ 926,517
127
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 3 of 8
December 31,2018
Debt Service
General General General General General
Obligation Obligation Obligation Obligation Obligation
Refunding Refunding Refunding Improvement Tax Abatemeni
Bonds Bonds Bonds Bonds Bonds
2011D 2012A 2012E 2012C 2014A
ASSETS
Cash and Investments $ 467,644 $ 424,152 $ 458,394 $ 52,833 $ 806,643
Receivables
Accounts - - - - -
Interest 1,379 1,055 812 - 873
Due from Other Governments - - - - -
Unremitted Taxes - 942 2,142 - 7,035
Unremitted Special Assessments - - - - -
Delinquent Special Assessments 1,741 - - - -
Deferred Special Assessments 1,094,781 - - - -
Special Deferred Special Assessments 120,762 - - - -
Due from Other Funds - - - - -
Prepaid Items - - - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Total Assets $ 1,686,307 $ 426,149 $ 461,348 $ 52,833 $ 814,551
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ - $ -
Salaries Payable - - - - -
Investment Interest Payable - - - 4,105 -
Due to Other Governments 691 - - - -
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities 691 - - 4,105 -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments 1,217,284 - - - -
Total Deferred Inflows of Resources 1,217,284 - - - -
FUND BALANCES
Nonspendable - - - - -
Restricted 468,332 426,149 461,348 48,728 814,551
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance 468,332 426,149 461,348 48,728 814,551
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 1,686,307 $ 426,149 $ 461,348 $ 52,833 $ 814,551
128
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 4 of 8
December 31,2018
Debt Service
General
Obligation
Bonds
2016A Total
ASSETS
Cash and Investments $ 7,710 $ 3,690,145
Receivables
Accounts - -
Interest - 6,988
Due from Other Governments - -
Unremitted Taxes - 17,092
Unremitted Special Assessments - -
Delinquent Special Assessments - 1,741
Deferred Special Assessments - 2,173,089
Special Deferred Special Assessments - 120,762
Due from Other Funds - -
Prepaid Items - 925
Land Held for Resale - -
Notes Receivable - -
Total Assets $ 7,710 $ 6,010,742
LIABILITIES
Accounts and Contracts Payable $ 333 $ 3,766
Salaries Payable - -
Investment Interest Payable 348 4,507
Due to Other Governments - 691
Due to Other Funds - -
Unearned Revenue - -
Total Liabilities 681 8,964
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - 2,295,592
Total Deferred Inflows of Resources - 2,295,592
FUND BALANCES
Nonspendable - 925
Restricted 7,029 3,705,261
Assigned - -
Unassigned - -
Total Fund Balance 7,029 3,706,186
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 7,710 $ 6,010,742
129
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 5 of 8
December 31,2018
Capital Projects
Senior Park CIP
Police E-911 Board Improvement Trails
ASSETS
Cash and Investments $ 57,967 $ - $ 14,920 $ 2,212,779 $ 150,073
Receivables
Accounts - 12,833 - 6,500 -
Interest 223 41 50 4,036 642
Due from Other Governments - 6,826 - - -
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - 120,001
Special Deferred Special Assessments - - - - -
Due from Other Funds - - 2,817 - -
Prepaid Items - 75,023 - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Total Assets $ 58,190 $ 94,723 $ 17,787 $ 2,223,315 $ 270,716
LIABILITIES
Accounts and Contracts Payable $ 9,419 $ 1,308 $ 29 $ 351,086 $ 106,933
Salaries Payable 1,065 - - - -
Investment Interest Payable - - - - -
Due to Other Governments - - - - -
Due to Other Funds - 2,817 - - -
Unearned Revenue - - - 463,305 -
Total Liabilities 10,484 4,125 29 814,391 106,933
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - - - - 120,001
Total Deferred Inflows of Resources - - - - 120,001
FUND BALANCES
Nonspendable - 75,023 - - -
Restricted - - - 899,065 -
Assigned 47,706 15,575 17,758 509,859 43,782
Unassigned - - - - -
Total Fund Balance 47,706 90,598 17,758 1,408,924 43,782
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 58,190 $ 94,723 $ 17,787 $ 2,223,315 $ 270,716
130
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 6 of 8
December 31,2018
Capital Projects
CIP Economic
Pavement Development Project
Management Fund Fund HRA Transportation
ASSETS
Cash and Investments $ 2,332,109 $ 4,489,181 $ 3,644,897 $ 272,707 $ 3,169,258
Receivables
Accounts 854,737 6,259 - - -
Interest 6,930 13,182 9,654 697 12,244
Due from Other Governments - - - - -
Unremitted Taxes - - 20,737 1,424 -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - -
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - 841,832
Prepaid Items - - - - -
Land Held for Resale - 784,000 - - -
Notes Receivable - 188,833 899,250 - -
Total Assets $ 3,193,776 $ 5,481,455 $ 4,574,538 $ 274,828 $ 4,023,334
LIABILITIES
Accounts and Contracts Payable $ - $ 179,943 $ 28,523 $ - $ 8,706
Salaries Payable - - - 3,729 -
Investment Interest Payable - - - - -
Due to Other Governments - - 7,232 - -
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities - 179,943 35,755 3,729 8,706
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - - - - -
Total Deferred Inflows of Resources - - - - -
FUND BALANCES
Nonspendable - - - - -
Restricted 2,258,222 - 2,876,901 - -
Assigned 935,554 5,301,512 1,661,882 271,099 4,014,628
Unassigned - - - - -
Total Fund Balance 3,193,776 5,301,512 4,538,783 271,099 4,014,628
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 3,193,776 $ 5,481,455 $ 4,574,538 $ 274,828 $ 4,023,334
131
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 7 of 8
December 31,2018
Capital Projects
Eden
Prairie Rd
Connect to Homeowners West 70th
Cable Flying Improvements Street TC Station/
PEG Cloud Area Extension NS Road
ASSETS
Cash and Investments $ 198,683 $ - $ - $ 219,363 $ -
Receivables
Accounts 25,615 - - - -
Interest 479 - - 815 -
Due from Other Governments - - - - -
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - 342 - -
Deferred Special Assessments - - 48,351 1,374,638 -
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - -
Prepaid Items - - - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Total Assets $ 224,777 $ - $ 48,693 $ 1,594,816 $ -
LIABILITIES
Accounts and Contracts Payable $ - $ 101,341 $ - $ - $ -
Salaries Payable - - - - -
Investment Interest Payable - 1,807 108 - -
Due to Other Governments - - - - -
Due to Other Funds - 812,938 28,894 - -
Unearned Revenue - - - - -
Total Liabilities - 916,086 29,002 - -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - - 48,693 1,374,638 -
Total Deferred Inflows of Resources - - 48,693 1,374,638 -
FUND BALANCES
Nonspendable - - - - -
Restricted 220,590 - - 171,431 -
Assigned 4,187 - - 48,747 -
Unassigned - (916,086) (29,002) - -
Total Fund Balance 224,777 (916,086) (29,002) 220,178 -
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ 224,777 $ - $ 48,693 $ 1,594,816 $ -
132
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 8 of 8
December 31,2018
Permanent
Capital Projects Fund
Cemetery Total
Town SingleTree Public Perpetual Nonmajor
Center Lane Improvement Care Governmental
Station South Construction Total Fund Funds
ASSETS
Cash and Investments $ - $ 486,979 $ 1,001,918 $ 18,250,834 $ 280,853 $ 22,270,319
Receivables
Accounts - - - 905,944 - 915,944
Interest - 1,132 4,673 54,798 819 62,811
Due from Other Governments - - 73,199 80,025 - 130,927
Unremitted Taxes - - - 22,161 - 39,253
Unremitted Special Assessments - - 2,154 2,154 - 2,154
Delinquent Special Assessments - - 1,434 1,776 - 3,517
Deferred Special Assessments - - 438,433 1,981,423 - 4,154,512
Special Deferred Special Assessments - - 206,254 206,254 - 327,016
Due from Other Funds - - - 844,649 - 888,873
Prepaid Items - - - 75,023 - 76,078
Land Held for Resale - - - 784,000 - 784,000
Notes Receivable - - - 1,088,083 - 1,088,083
Total Assets $ - $ 488,111 $ 1,728,065 $ 24,297,124 $ 281,672 $ 30,743,487
LIABILITIES
Accounts and Contracts Payable $ - $ 10,248 $ 44,418 $ 841,954 $ - $ 866,917
Salaries Payable - - - 4,794 - 5,613
Investment Interest Payable - - - 1,915 - 6,422
Due to Other Governments - - - 7,232 - 7,982
Due to Other Funds - - - 844,649 - 888,873
Unearned Revenue - - - 463,305 - 464,305
Total Liabilities - 10,248 44,418 2,163,849 - 2,240,112
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Special Assessments - - 646,121 2,189,453 - 4,485,045
Total Deferred Inflows of Resources - - 646,121 2,189,453 - 4,485,045
FUND BALANCES
Nonspendable - - - 75,023 151,249 227,197
Restricted - 477,863 - 6,904,072 130,423 10,826,406
Assigned - - 1,037,526 13,909,815 - 13,909,815
Unassigned - - - (945,088) - (945,088)
Total Fund Balance - 477,863 1,037,526 19,943,822 281,672 24,018,330
Total Liabilities,Deferred Inflows of
Resources,and Fund Balances $ - $ 488,111 $ 1,728,065 $ 24,297,124 $ 281,672 $ 30,743,487
133
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 1 of
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Special Revenue
Pleasant Historical
HRA Hills and
Grant Cemetery Recycling Cultural Total
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - - - -
Licenses and Permits - - - - -
Intergovernmental Revenue 598,992 - 134,295 - 733,287
Fines and Forfeits - - - - -
Investment Income - 746 - 486 1,232
Rental - - - - -
Other
Fees - 22,550 - - 22,550
Contributions and Donations - - - - -
Miscellaneous - - 318 5,934 6,252
Total Revenues 598,992 23,296 134,613 6,420 763,321
EXPENDITURES
Current
Community Development 598,992 - - 1,014 600,006
Police - - - - -
Public Works - - 125,177 - 125,177
Parks and Recreation - 16,110 - - 16,110
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 598,992 16,110 125,177 1,014 741,293
Excess of Revenues Over(Under)Expenditures - 7,186 9,436 5,406 22,028
OTHER FINANCING SOURCES(USES)
Transfers In - - - - -
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - - -
Net Change in Fund Balances - 7,186 9,436 5,406 22,028
Fund Balances(Deficit)-Beginning - 37,854 2,100 24,668 64,622
Fund Balances(Deficit)-Ending $ - $ 45,040 $ 11,536 $ 30,074 $ 86,650
134
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page2of8
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Debt Service
General General General
Capital Obligation Capital Obligation Obligation
Equip Refunding Equip Improvement Refunding
Notes Bonds Notes Bonds Bonds
2008A 2016A 2009E 2010A 2011C
REVENUES
General Property Taxes $ 309,873 $ - $ 39,984 $ - $ 724,084
Special Assessments - 151,253 - 107,179 -
Licenses and Permits - - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income - 5,364 964 2,807 8,555
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - - - - -
Total Revenues 309,873 156,617 40,948 109,986 732,639
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing 244 - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal 355,000 100,000 65,000 80,000 710,000
Interest 7,100 21,750 1,950 25,110 36,360
Fiscal Agent Fees 298 3,133 3,798 698 823
Total Expenditures 362,642 124,883 70,748 105,808 747,183
Excess of Revenues Over(Under)Expenditures (52,769) 31,734 (29,800) 4,178 (14,544)
OTHER FINANCING SOURCES(USES)
Transfers In - - - - -
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - - -
Net Change in Fund Balances (52,769) 31,734 (29,800) 4,178 (14,544)
Fund Balances(Deficit)-Beginning 76,585 349,598 39,969 134,037 941,061
Fund Balances(Deficit)-Ending $ 23,816 $ 381,332 $ 10,169 $ 138,215 $ 926,517
135
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 3 of
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Debt Service
General General General General General
Obligation Obligation Obligation Obligation Obligation
Refunding Refunding Refunding Improvement Tax Abatement
Bonds Bonds Bonds Bonds Bonds
2011D 2012A 2012B 2012C 2014A
REVENUES
General Property Taxes $ - $ 149,780 $ 309,873 $ - $ 1,017,582
Special Assessments 236,495 - - - -
Licenses and Permits - - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income 8,367 6,463 4,965 - 5,286
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - - - - -
Total Revenues 244,862 156,243 314,838 - 1,022,868
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing - - - 25,224 -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal 155,000 30,000 250,000 1,455,000 460,000
Interest 30,638 116,756 54,906 92,650 537,163
Fiscal Agent Fees 823 823 823 4,148 1,048
Total Expenditures 186,461 147,579 305,729 1,577,022 998,211
Excess of Revenues Over(Under)Expenditures 58,401 8,664 9,109 (1,577,022) 24,657
OTHER FINANCING SOURCES(USES)
Transfers In - - - 1,600,000 -
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - 1,600,000 -
Net Change in Fund Balances 58,401 8,664 9,109 22,978 24,657
Fund Balances(Deficit)-Beginning 409,931 417,485 452,239 25,750 789,894
Fund Balances(Deficit)-Ending $ 468,332 $ 426,149 $ 461,348 $ 48,728 $ 814,551
136
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page4of8
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Debt Service
General
Obligation
Bonds
2016A Total
REVENUES
General Property Taxes $ - $ 2,551,176
Special Assessments - 494,927
Licenses and Permits - -
Intergovernmental Revenue - -
Fines and Forfeits - -
Investment Income - 42,771
Rental - -
Other
Fees - -
Contributions and Donations - -
Miscellaneous - -
Total Revenues - 3,088,874
EXPENDITURES
Current
Community Development - -
Police - -
Public Works - -
Parks and Recreation - -
Interest on Interfund Borrowing 1,955 27,423
Capital Outlay
Administration - -
Public Works - -
Parks and Recreation - -
Debt Service
Principal 110,000 3,770,000
Interest 42,510 966,893
Fiscal Agent Fees 433 16,848
Total Expenditures 154,898 4,781,164
Excess of Revenues Over(Under)Expenditures (154,898) (1,692,290)
OTHER FINANCING SOURCES(USES)
Transfers In 160,000 1,760,000
Transfers Out - -
Total Other Financing Sources(Uses) 160,000 1,760,000
Net Change in Fund Balances 5,102 67,710
Fund Balances(Deficit)-Beginning 1,927 3,638,476
Fund Balances(Deficit)-Ending $ 7,029 $ 3,706,186
137
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 5 of
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Capital Projects
Senior Park CIP
Police E-911 Board Improvement Trails
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - - - 23,480
Licenses and Permits - - - - -
Intergovernmental Revenue - 81,917 - - -
Fines and Forfeits 5,125 - - - -
Investment Income 1,350 263 307 25,613 3,703
Rental - - - - -
Other
Fees - - - 2,045,150 -
Contributions and Donations - - 6,719 21,852 -
Miscellaneous 16,252 - - - -
Total Revenues 22,727 82,180 7,026 2,092,615 27,183
EXPENDITURES
Current
Community Development - - - - -
Police 49,357 105,951 - - -
Public Works - - - - -
Parks and Recreation - - 1,208 - -
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - 579,614
Parks and Recreation - - - 780,427 -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 49,357 105,951 1,208 780,427 579,614
Excess of Revenues Over(Under)Expenditures (26,630) (23,771) 5,818 1,312,188 (552,431)
OTHER FINANCING SOURCES(USES)
Transfers In - - - 20,000 300,000
Transfers Out - - (3,500) (387,510) -
Total Other Financing Sources(Uses) - - (3,500) (367,510) 300,000
Net Change in Fund Balances (26,630) (23,771) 2,318 944,678 (252,431)
Fund Balances(Deficit)-Beginning 74,336 114,369 15,440 464,246 296,213
Fund Balances(Deficit)-Ending $ 47,706 $ 90,598 $ 17,758 $ 1,408,924 $ 43,782
138
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 6 of
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Capital Projects
CIP Economic
Pavement Development Project
Mgmt Fund Fund HRA Transportation
REVENUES
General Property Taxes $ - $ - $ 2,320,447 $ 199,623 $ -
Special Assessments - - - - -
Licenses and Permits 2,940,519 - - - -
Intergovernmental Revenue 500,000 50,000 - - -
Fines and Forfeits - - - - -
Investment Income 41,125 81,119 59,153 4,268 70,062
Rental - 73,268 - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - 69,308 - - 37,500
Total Revenues 3,481,644 273,695 2,379,600 203,891 107,562
EXPENDITURES
Current
Community Development - 282,832 1,738,619 201,222 -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works 2,001,414 - - - 244,349
Parks and Recreation - - - - -
Debt Service
Principal - 43,547 - - -
Interest - 4,249 - - -
Fiscal Agent Fees - - - - -
Total Expenditures 2,001,414 330,628 1,738,619 201,222 244,349
Excess of Revenues Over(Under)Expenditures 1,480,230 (56,933) 640,981 2,669 (136,787)
OTHER FINANCING SOURCES(USES)
Transfers In - - - - -
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - - -
Net Change in Fund Balances 1,480,230 (56,933) 640,981 2,669 (136,787)
Fund Balances(Deficit)-Beginning 1,713,546 5,358,445 3,897,802 268,430 4,151,415
Fund Balances(Deficit)-Ending $ 3,193,776 $ 5,301,512 $ 4,538,783 $ 271,099 $ 4,014,628
139
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 7 of
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Capital Projects
Eden
Prairie Rd
Connect to Homeowners West 70th
Cable Flying Improvements Street TC Station/
PEG Cloud Area Extension NS Road
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - 12,297 164,962 -
Licenses and Permits 104,968 - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income 2,810 - - 4,753 -
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - - - - -
Total Revenues 107,778 - 12,297 169,715 -
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing - 10,555 678 - -
Capital Outlay
Administration 31,309 - - - -
Public Works - 413,383 - 48 -
Parks and Recreation - - - - -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 31,309 423,938 678 48 -
Excess of Revenues Over(Under)Expenditures 76,469 (423,938) 11,619 169,667 -
OTHER FINANCING SOURCES(USES)
Transfers In - - - - 41,572
Transfers Out - - - (160,000) -
Total Other Financing Sources(Uses) - - - (160,000) 41,572
Net Change in Fund Balances 76,469 (423,938) 11,619 9,667 41,572
Fund Balances(Deficit)-Beginning 148,308 (492,148) (40,621) 210,511 (41,572)
Fund Balances(Deficit)-Ending $ 224,777 $ (916,086) $ (29,002) $ 220,178 $ -
140
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 8 of 8
Nonmajor Governmental Funds
For the Year Ended December 31,2018
Permanent
Capital Projects Fund
Cemetery Total
Town SingleTree Public Perpetual Nonmajor
Center Lane Improvement Care Governmental
Station South Construction Total Fund Funds
REVENUES
General Property Taxes $ - $ - $ - $ 2,520,070 $ - $ 5,071,246
Special Assessments - - 145,830 346,569 - 841,496
Licenses and Permits - - - 3,045,487 - 3,045,487
Intergovernmental Revenue - - 176,451 808,368 - 1,541,655
Fines and Forfeits - - - 5,125 - 5,125
Investment Income - 6,313 22,522 323,361 5,016 372,380
Rental - - - 73,268 - 73,268
Other
Fees - - - 2,045,150 3,400 2,071,100
Contributions and Donations - 535,000 100,000 663,571 - 663,571
Miscellaneous - - - 123,060 - 129,312
Total Revenues - 541,313 444,803 9,954,029 8,416 13,814,640
EXPENDITURES
Current
Community Development - - - 2,222,673 - 2,822,679
Police - - - 155,308 - 155,308
Public Works - - - - - 125,177
Parks and Recreation - - - 1,208 - 17,318
Interest on Interfund Borrowing - - - 11,233 - 38,656
Capital Outlay
Administration - - - 31,309 - 31,309
Public Works - 59,099 1,162,085 4,459,992 - 4,459,992
Parks and Recreation - - - 780,427 - 780,427
Debt Service
Principal - - - 43,547 - 3,813,547
Interest - - - 4,249 - 971,142
Fiscal Agent Fees - - - - - 16,848
Total Expenditures - 59,099 1,162,085 7,709,946 - 13,232,403
Excess of Revenues Over(Under)Expenditures - 482,214 (717,282) 2,244,083 8,416 582,237
OTHER FINANCING SOURCES(USES)
Transfers In 309,041 - - 670,613 - 2,430,613
Transfers Out - - - (551,010) - (551,010)
Total Other Financing Sources(Uses) 309,041 - - 119,603 - 1,879,603
Net Change in Fund Balances 309,041 482,214 (717,282) 2,363,686 8,416 2,461,840
Fund Balances(Deficit)-Beginning (309,041) (4,351) 1,754,808 17,580,136 273,256 21,556,490
Fund Balances(Deficit)-Ending $ - $ 477,863 $ 1,037,526 $ 19,943,822 $ 281,672 $ 24,018,330
141
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142
City of Eden Prairie, Minnesota
Internal Service Funds
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the government and to other government
units,on a cost reimbursement basis.
Health & Benefits - This fund accounts for the activities pertaining to health, dental, life and disability
insurance. This fund also accounts for the employer's portion of pension, FICA and medicare
contributions.
Severance - This fund accounts for the payment of unused personal time off for governmental fund
employees.
Workers Compensation - This fund accounts for the costs associated with workers' compensation.
Revenues are primarily charges to other funds, interest earnings and insurance checks. Expenditures
will consist of insurance premiums.
Property Insurance - This fund accounts for the costs associated with the City's property and casualty
insurance program. Revenues are primarily charges to other funds and interest earnings. Expenditures
will consist of insurance premiums.
Facilities - This fund accounts for the costs associated with maintaining city owned buildings. Revenues
are primarily charges to other funds and interest earnings.
Fleet - These funds account for the costs associated with maintaining and purchasing vehicles and
equipment for the City. Revenues are primarily charges to other funds and interest earnings.
Information Technology - These funds account for the provision of information technology services
including infrastructure and applications. Revenues are primarily charges to other funds and interest
earnings.
143
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2018
Health& Workers Property
Benefits Severance Compensation Insurance
ASSETS
Current Assets
Cash and Investments $ 1,087,249 $ 1,350,679 $ 210,290 $ 89,543
Receivables
Accounts 5,258 - - -
Interest 2,576 4,136 567 178
Due From Other Governments 53 - - -
Inventory - - - -
Prepaid Items - - 87,104 121,577
Total Current Assets 1,095,136 1,354,815 297,961 211,298
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment - - - -
Less Accumulated Depreciation - - - -
Total Noncurrent Assets - - - -
Total Assets 1,095,136 1,354,815 297,961 211,298
DEFERRED OUTFLOWS OF RESOURCES
Other Post Employment Benefits 106,994 - 24 24
Total Deferred Outflows of Resources 106,994 - 24 24
Total Assets and Deferred Outflows of Resources $ 1,202,130 $ 1,354,815 $ 297,985 $ 211,322
LIABILITIES
Current Liabilities:
Accounts Payable $ 62,558 $ - $ - $ -
Salaries Payable - - 946 946
Due to Other Governments 167,693 - - -
Unearned Revenue - - - -
Current Portion of Total OPEB Liability 106,993 - 24 24
Current Portion of Compensated Absences - 960,247 - -
Total Current Liabilities 337,244 960,247 970 970
Noncurrent Liabilities:
Total OPEB Liability 2,387,127 - 538 539
Compensated Absences - 1,004,261 - -
Total Noncurrent Liabilities 2,387,127 1,004,261 538 539
Total Liabilities 2,724,371 1,964,508 1,508 1,509
Net Position
Net Investment in Capital Assets - - - -
Unrestricted (1,522,241) (609,693) 296,477 209,813
Total Net Position (1,522,241) (609,693) 296,477 209,813
Total Liabilities and Net Position $ 1,202,130 $ 1,354,815 $ 297,985 $ 211,322
144
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2018
Information
Facilities Fleet Technology Total
ASSETS
Current Assets
Cash and Investments $ 2,091,146 $ 3,724,486 $ 1,062,779 $ 9,616,172
Receivables
Accounts 89,696 54,829 - 149,783
Interest 5,467 11,033 2,670 26,627
Due From Other Governments - - - 53
Inventory - 95,176 - 95,176
Prepaid Items 348 1,500 158,669 369,198
Total Current Assets 2,186,657 3,887,024 1,224,118 10,257,009
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment 3,392,018 6,864,447 596,544 10,853,009
Less Accumulated Depreciation (912,686) (4,150,088) (243,432) (5,306,206)
Total Noncurrent Assets 2,479,332 2,714,359 353,112 5,546,803
Total Assets 4,665,989 6,601,383 1,577,230 15,803,812
DEFERRED OUTFLOWS OF RESOURCES
Other Post Employment Benefits 1,299 1,478 414 110,233
Total Deferred Outflows of Resources 1,299 1,478 414 110,233
Total Assets and Deferred Outflows of Resources $ 4,667,288 $ 6,602,861 $ 1,577,644 $ 15,914,045
LIABILITIES
Current Liabilities:
Accounts Payable $ 541,608 $ 146,323 $ 85,965 $ 836,454
Salaries Payable 17,653 8,997 11,359 39,901
Due to Other Governments - 1,171 1,888 170,752
Unearned Revenue 595 - - 595
Current Portion of Total OPEB Liability 1,299 1,478 415 110,233
Current Portion of Compensated Absences - - - 960,247
Total Current Liabilities 561,155 157,969 99,627 2,118,182
Noncurrent Liabilities:
Total OPEB Liability 28,973 32,968 9,251 2,459,396
Compensated Absences - - - 1,004,261
Total Noncurrent Liabilities 28,973 32,968 9,251 3,463,657
Total Liabilities 590,128 190,937 108,878 5,581,839
Net Position
Net Investment in Capital Assets 2,479,332 2,714,359 353,112 5,546,803
Unrestricted 1,597,828 3,697,565 1,115,654 4,785,403
Total Net Position 4,077,160 6,411,924 1,468,766 10,332,206
Total Liabilities and Net Position $ 4,667,288 $ 6,602,861 $ 1,577,644 $ 15,914,045
145
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2018
Health& Workers Property
Benefits Severance Compensation Insurance
OPERATING REVENUE
Charges for Services $ 5,637,712 $ 147,837 $ 617,804 $ 707,405
Rental - - - -
Total Operating Revenues 5,637,712 147,837 617,804 707,405
OPERATING EXPENSE
Personnel Services 6,292,490 141,065 33,753 33,753
Supplies
Supplies - - - -
Cleaning Supplies - - - -
Motor Fuel - - - -
Tires - - - -
Repair and Maintenance Supplies - - - -
Contractual Services
Contractual Services 17,711 - 526,770 604,637
Software - - - -
Janitorial Services - - - -
Licenses, Permits,Taxes - - - -
Repair and Maintenance - - - -
Utilities - - - -
Capital Under$25,000 - - - -
Total Operating Expenses 6,310,201 141,065 560,523 638,390
Operating Income(Loss)Before Depreciation (672,489) 6,772 57,281 69,015
Depreciation - - - -
Operating Income(Loss)Before Nonoperating
Revenue/Expense (672,489) 6,772 57,281 69,015
NONOPERATING REVENUE(EXPENSE)
Investment Income 15,776 25,369 3,411 1,081
Gain/(Loss)on Disposition of Capital Assets - - - -
Miscellaneous 10,238 - 10,604 8,533
Total Nonoperating Revenues(Expenses) 26,014 25,369 14,015 9,614
Income(Loss)Before Contributions and Transfers (646,475) 32,141 71,296 78,629
Contributions-from Governmental Activities - - - -
Transfer In - - - -
Change in Net Position (646,475) 32,141 71,296 78,629
Net Position-Beginning (875,766) (641,834) 225,181 131,184
Net Position-Ending $ (1,522,241) $ (609,693) $ 296,477 $ 209,813
146
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2018
Information
Facilities Fleet Technology Total _
OPERATING REVENUE
Charges for Services $ 5,131,862 $ 2,566,544 $ 2,406,355 $ 17,215,519
Rental 945,773 - 360 946,133
Total Operating Revenues 6,077,635 2,566,544 2,406,715 18,161,652
OPERATING EXPENSE
Personnel Services 1,013,973 520,513 572,714 8,608,261
Supplies
Supplies 2,676 46,024 12,826 61,526
Cleaning Supplies 138,059 - - 138,059
Motor Fuel 10,549 415,326 - 425,875
Tires - 80,419 - 80,419
Repair and Maintenance Supplies 225,149 220,089 - 445,238
Contractual Services
Contractual Services 1,679,494 7,483 106,789 2,942,884
Software - - 997,372 997,372
Janitorial Services 1,028,107 - - 1,028,107
Licenses, Permits,Taxes 202,925 3,859 - 206,784
Repair and Maintenance - 211,012 - 211,012
Utilities 1,459,952 3,654 163,044 1,626,650
Capital Under$25,000 114,595 9,381 197,739 321,715
Total Operating Expenses 5,875,479 1,517,760 2,050,484 17,093,902
Operating Income(Loss)Before Depreciation 202,156 1,048,784 356,231 1,067,750
Depreciation 131,926 958,001 99,723 1,189,650
Operating Income(Loss)Before Nonoperating
Revenue/Expense 70,230 90,783 256,508 (121,900)
NONOPERATING REVENUE(EXPENSE)
Investment Income 43,045 67,071 16,263 172,016
Gain/(Loss)on Disposition of Capital Assets 24,000 207,027 - 231,027
Miscellaneous 9,298 20,807 142 59,622
Total Nonoperating Revenues(Expenses) 76,343 294,905 16,405 462,665
Income(Loss)Before Contributions and Transfers 146,573 385,688 272,913 340,765
Contributions-from Governmental Activities - 172,890 - 172,890
Transfer In 54,179 - - 54,179
Change in Net Position 200,752 558,578 272,913 567,834
Net Position-Beginning 3,876,408 5,853,346 1,195,853 9,764,372
Net Position-Ending $ 4,077,160 $ 6,411,924 $ 1,468,766 $ 10,332,206
147
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2018
Health& Workers Property
Benefits Severance Compensation Insurance
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 5,640,178 $ 147,837 $ 620,282 $ 707,405
Payments to Vendors 241,567 - (531,289) (607,750)
Payments to Employees (5,408,009) (156,704) (37,065) (37,065)
Other Receipts 10,238 - 10,604 8,533
Net Cash Provided(Used)By Operating Activities 483,974 (8,867) 62,532 71,123
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 15,295 24,659 3,214 1,036
Net Cash Provided(Used)By Investing Activities 15,295 24,659 3,214 1,036
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Transfers In - - - -
Net Cash Provided(Used)By Noncapital Financing Activities - - - -
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES
Acquisition and Construction of Capital Assets - - - -
Proceeds From Sale of Equipment - - - -
Net Cash Provided(Used)By Capital and Related Financing Activities - - - -
Net Increase(Decrease)in Cash and Cash Equivalents 499,269 15,792 65,746 72,159
Cash and Cash Equivalents,January 1 587,980 1,334,887 144,544 17,384
Cash and Cash Equivalents,December 31 $ 1,087,249 $ 1,350,679 $ 210,290 $ 89,543
148
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2018 Page 1 of 2
Information
Facilities Fleet Technology Total
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 5,192,069 $ 2,511,892 $ 2,406,355 $ 17,226,018
Payments to Vendors (4,716,360) (884,668) (1,494,679) (7,993,179)
Payments to Employees (1,040,822) (514,380) (593,230) (7,787,275)
Other Receipts 955,071 20,807 502 1,005,755
Net Cash Provided(Used)By Operating Activities 389,958 1,133,651 318,948 2,451,319
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 41,471 64,281 15,634 165,590
Net Cash Provided(Used)By Investing Activities 41,471 64,281 15,634 165,590
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Transfers In 54,179 - - 54,179
Net Cash Provided(Used)By Noncapital Financing Activities 54,179 - - 54,179
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES
Acquisition and Construction of Capital Assets (98,218) (1,671,472) (267,434) (2,037,124)
Proceeds From Sale of Equipment 24,000 379,917 - 403,917
Net Cash Provided(Used)By Capital and Related Financing Activities (74,218) (1,291,555) (267,434) (1,633,207)
Net Increase(Decrease)in Cash and Cash Equivalents 411,390 (93,623) 67,148 1,037,881
Cash and Cash Equivalents,January 1 1,679,756 3,818,109 995,631 8,578,291
Cash and Cash Equivalents,December 31 $ 2,091,146 $ 3,724,486 $ 1,062,779 $ 9,616,172
149
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2018
Health& Workers Property
Benefits Severance Compensation Insurance
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (672,489) $ 6,772 $ 57,281 $ 69,015
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation - - - -
Miscellaneous 10,238 - 10,604 8,533
(Increase)Decrease in Assets:
Accounts Receivable 2,466 - 2,478 -
Due From Other Governments 122 - - -
Inventory - - - -
Prepaid Items 260,350 - (4,519) (529)
Other Post Employment Benefits (106,994) - (24) (24)
Increase(Decrease)in Liabilities:
Accounts Payable (2,726) - - (2,584)
Salaries Payable - - 175 175
Unearned Revenue - - - -
Due to Other Governments 1,532 - - -
Other Post Employment Benefits 991,475 - (3,463) (3,463)
Compensated Absences - (15,639) - -
Net Cash Provided(Used)by Operating Activities $ 483,974 $ (8,867) $ 62,532 $ 71,123
Noncash Investing,Capital and Financing Activities:
150
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2018 Page 2 of 2
Information
Facilities Fleet Technology Total
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ 70,230 $ 90,783 $ 256,508 $ (121,900)
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation 131,926 958,001 99,723 1,189,650
Miscellaneous 9,298 20,807 142 59,622
(Increase)Decrease in Assets:
Accounts Receivable 112,957 (54,652) - 63,249
Due From Other Governments - - - 122
Inventory - 6,288 - 6,288
Prepaid Items (348) - (43,130) 211,824
Other Post Employment Benefits (1,299) (1,478) (414) (110,233)
Increase(Decrease)in Liabilities:
Accounts Payable 145,503 106,567 26,202 272,962
Salaries Payable 969 1,155 2,239 4,713
Unearned Revenue (52,750) - - (52,750)
Due to Other Governments (9) (276) 19 1,266
Other Post Employment Benefits (26,519) 6,456 (22,341) 942,145
Compensated Absences - - - (15,639)
Net Cash Provided(Used)by Operating Activities $ 389,958 $ 1,133,651 $ 318,948 $ 2,451,319
Noncash Investing,Capital and Financing Activities:
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152
City of Eden Prairie, Minnesota
Agency Funds
Agency Funds
Agency funds are used to account for assets held by the government as an agent for individuals, private
organizations,other governments, or other funds.
Escrow- This fund is used to account for various deposits required by the City. This fund is also used for
accumulating donations and other contributions for specific purposes.
WAFTA-This fund accounts for the collection and remittance of expenses pertaining to the fire training
facility owned by 11 member cities.
MCES - This fund accounts for the collection and remittance of sewer availability charges to the
Metropolitan Council Environmental Services.
494 Corridor Commission-This fund accounts for the collection and remittance of expenses pertaining
to the policy work and employer and commuter outreach performed by staff of the I-494 Corridor
Commission.The Commission is funded by member cities, a federal Congestion Mitigation&Air Quality
grant, and a state grant.
153
City of Eden Prairie, Minnesota
Agency Funds
Combining Statement of Fiduciary Net Position
December 31,2018
Escrow 494 2018
Fund WAFTA MCES Corridor Total
ASSETS
Cash and Investments $ 1,058,778 $ 239,999 $ 7,455 $ 283,675 $ 1,589,907
Accounts Receivable - - - 92,495 92,495
Total Assets $ 1,058,778 $ 239,999 $ 7,455 $ 376,170 $ 1,682,402
LIABILITIES
Accounts Payable $ 1,058,778 $ 11 $ - $ 16,771 $ 1,075,560
Due to Other Governments - 239,988 7,455 359,399 606,842
Total Liabilities $ 1,058,778 $ 239,999 $ 7,455 $ 376,170 $ 1,682,402
154
City of Eden Prairie, Minnesota
Agency Funds
Combining Statement of Changes in
Assets and Liabilities
For the Year Ended December 31, 2018
Balance Balance
January 1 December 31
2018 Additions Deductions 2018
Escrow
Assets
Cash and Investments $ 1,436,443 $ 1,193,411 $ 1,571,076 $ 1,058,778
Accounts Receivable - 33,117 33,117 -
Total Assets $ 1,436,443 $ 1,226,528 $ 1,604,193 $ 1,058,778
Liabilities
Accounts Payable $ 1,436,443 $ 2,221,423 $ 2,599,088 $ 1,058,778
Total Liabilities $ 1,436,443 $ 2,221,423 $ 2,599,088 $ 1,058,778
WAFTA
Assets
Cash and Investments $ 213,869 $ 27,685 $ 1,555 $ 239,999
Accounts Receivable - 22,000 22,000 -
Total Assets $ 213,869 $ 49,685 $ 23,555 $ 239,999
Liabilities
Accounts Payable $ - $ 1,566 $ 1,555 $ 11
Due to Other Governments 213,869 27,685 1,566 239,988
Total Liabilities $ 213,869 $ 29,251 $ 3,121 $ 239,999
MCES
Assets
Cash and Investments $ 9,940 $ 1,187,830 $ 1,190,315 $ 7,455
Total Assets $ 9,940 $ 1,187,830 $ 1,190,315 $ 7,455
Liabilities
Due to Other Governments $ 9,940 $ 2,392,657 $ 2,395,142 $ 7,455
Total Liabilities $ 9,940 $ 2,392,657 $ 2,395,142 $ 7,455
494 Corridor Commission
Assets
Cash and Investments $ 240,455 $ 559,962 $ 516,742 $ 283,675
Accounts Receivable - 92,495 - 92,495
Total Assets $ 240,455 $ 652,457 $ 516,742 $ 376,170
Liabilities
Accounts Payable $ 9,720 $ 524,270 $ 517,219 $ 16,771
Due to Other Governments 230,735 640,699 512,035 359,399
Total Liabilities $ 240,455 $ 1,164,969 $ 1,029,254 $ 376,170
Totals-All Agency Funds
Assets
Cash and Investments $ 1,900,707 $ 2,968,888 $ 3,279,688 $ 1,589,907
Accounts Receivable - 147,612 55,117 92,495
Total Assets $ 1,900,707 $ 3,116,500 $ 3,334,805 $ 1,682,402
Liabilities
Accounts Payable $ 1,446,163 $ 2,747,259 $ 3,117,862 $ 1,075,560
Due to Other Governments 454,544 3,061,041 2,908,743 606,842
Total Liabilities $ 1,900,707 $ 5,808,300 $ 6,026,605 $ 1,682,402
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156
157
City of Eden Prairie,Minnesota
Statistical Section
(Unaudited)
This part of the City of Eden Prairie's comprehensive annual financial report presents detailed information
as a context for understanding this year's financial statements, note disclosures, and supplementary
information. This information has not been audited by the independent auditor.
Contents Page
Financial Trends 159-164
These tables contain trend information that may assist the reader in assessing the City's current
financial performance by placing it in historical perspective.
Revenue Capacity 165-168
These tables contain information that may assist the reader in assessing the viability of the
City's most significant"own-source"revenue,the property tax.
Debt Capacity 169-172
These tables present information that may assist the reader in analyzing the affordability of the
City's current levels of outstanding debt and the City's ability to issue additional debt in the
future.
Demographic and Economic Information 173-181
These tables offer economic and demographic indicators that are commonly used for financial
analysis and that can increase one's understanding of the City's present and ongoing financial
status.
Operating Information 182-183
These tables contain service and infrastructure indicators that can increase one's
understanding of how the information in the City's financial statements relates to the services
the City provides and the activities it performs.
Source:
Unless otherwise noted, the information in these tables is derived from the comprehensive annual
financial reports for the relevant year.
158
City of Eden Prairie, Minnesota
Government-wide Net Position by Category (accrual basis of accounting)
Last Ten Years
City of Eden Prairie,Minnesota
Government-wide Net Position by Category
Last Ten Years
(Accrual Basis of Accounting)
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
GOVERNMENTAL ACTIVITIES
Net Investment in Capital Assets $ 165,578,857 $ 169,874,219 $ 178,022,468 $ 182,115,707 $ 177,981,232 $ 181,975,764 $ 189,217,647 $ 191,675,648 $ 195,150,960 $ 198,061,704
Restricted 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 23,112,719 26,405,621 23,186,863 28,343,449
Unrestricted 49,907,035 50,954,497 48,843,723 55,746,593 57,276,140 60,341,383 31,911,221 21,694,457 29,707,881 29,069,260
Governmental Activities Net Position 224,956,386 229,711,670 236,056,982 245,186,999 241,433,146 256,090,701 244,241,587 239,775,726 248,045,704 255,474,413
BUSINESS-TYPE ACTIVITIES
Net Investment in Capital Assets 142,093,191 138,307,152 138,397,769 134,140,863 132,801,426 131,144,305 128,130,738 125,479,624 121,073,703 116,820,164
Unrestricted 6,301,188 5,224,848 9,452,826 12,357,974 15,634,317 14,438,525 14,792,266 16,155,406 19,142,578 22,590,071
Business-Type Activities Net Position 148,394,379 143,532,000 147,850,595 146,498,837 148,435,743 145,582,830 142,923,004 141,635,030 140,216,281 139,410,235
PRIMARY GOVERNMENT
Net Investment in Capital Assets 307,672,048 308,181,371 316,420,237 316,256,570 310,782,658 313,120,069 317,348,385 317,155,272 316,224,663 314,881,868
Restricted 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 23,112,719 26,405,621 23,186,863 28,343,449
Unrestricted 56,208,223 56,179,345 58,296,549 68,104,567 72,910,457 74,759,133 46,703,487 37,849,863 48,850,459 51,659,331
Primary Government Net Position $ 373,350,765 $ 373,243,670 $ 383,907,577 $ 391,685,836 $ 389,868,889 $ 401,652,756 $ 387,164,591 $ 381,410,756 $ 388,261,985 $ 394,884,648
159
City of Eden Prairie, Minnesota
Changes in Net Position-Total (accrual basis of accounting)
Last Ten Years
Source 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
EXPENSES
Governmental Activities $ 47,397,022 $ 45,701,477 $ 45,294,566 $ 49,206,494 $ 58,843,210 $ 57,169,862 $ 65,402,641 $ 63,294,429 $ 60,402,652 $ 59,821,696
Business-type Activities 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 27,924,045 30,170,309 28,922,085 30,324,121
Total Expenses 72,996,686 72,440,549 72,825,067 78,760,317 88,535,334 86,990,285 93,326,686 93,464,738 89,324,737 90,145,817
PROGRAM REVENUES
Governmental Activities 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,865,654 31,911,922 18,955,697 19,086,961 23,707,803
Business-type Activities 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 27,330,069 29,392,647 28,144,288 30,391,136
Total Program Revenues 36,477,104 36,686,327 40,649,689 49,947,649 49,492,430 62,200,798 59,241,991 48,348,344 47,231,249 54,098,939
Net(Expense)Revenue (36,519,582) (35,754,222) (32,175,378) (28,812,668) (39,042,904) (24,789,487) (34,084,695) (45,116,394) (42,093,488) (36,046,878)
GENERAL REVENUES AND TRANSFERS
Governmental Activities 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 37,694,597 39,872,871 41,618,266 43,542,602
Business-type Activities (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) 336,534 (510,312) (640,952) (873,061)
Total General Revenues and Transfers 34,325,316 35,647,127 35,623,164 36,590,927 37,225,957 36,594,129 38,031,131 39,362,559 40,977,314 42,669,541
Change in Net Position $ (2,194,266)$ (107,095)$ 3,447,786 $ 7,778,259 $ (1,816,947) $ 11,804,642 $ 3,946,436 $ (5,753,835) $ (1,116,174) $ 6,622,663
160
City of Eden Prairie, Minnesota
Changes in Net Position-Governmental Activities (accrual basis of accounting)
Last Ten Years
SOURCES 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
EXPENSES
General Government $ 9,506,104 $ 9,183,334 $ 9,263,991 $ - $ - $ - $ - $ - $ - $ -
Administration - - - 4,008,338 5,854,425 4,921,044 5,579,070 5,003,957 4,611,732 5,092,886
Community Development - - - 6,251,288 5,678,694 5,368,762 7,730,338 5,692,215 6,222,326 4,942,029
Public Safety 19,346,668 17,985,648 17,538,536 - - - - - - -
Police - - - 12,413,470 12,846,206 13,534,150 14,118,565 17,793,494 15,769,976 14,365,502
Fire - - - 5,646,926 5,724,342 6,093,772 6,324,124 7,542,196 6,896,697 6,406,404
Public Works 8,128,507 7,522,749 7,665,875 8,226,283 16,288,862 13,321,459 17,652,163 11,035,229 10,616,604 10,098,667
Parks and Recreation 8,606,431 9,769,235 9,617,076 10,815,390 11,113,811 12,947,006 12,862,402 15,133,618 15,274,479 18,008,795
Interest on Long Term Debt 1,809,312 1,240,511 1,209,088 1,844,799 1,336,870 983,669 1,135,979 1,093,720 1,010,838 907,413
Total Expenses 47,397,022 45,701,477 45,294,566 49,206,494 58,843,210 57,169,862 65,402,641 63,294,429 60,402,652 59,821,696
PROGRAM REVENUES
Charges for Services
General Government 948,287 958,005 966,931 - - - - - - -
Administration - - - 1,695,035 1,176,919 1,314,271 1,132,606 1,442,068 1,173,177 1,079,151
Community Development - - - 154,858 122,263 73,929 93,195 152,708 127,248 161,918
Public Safety 2,351,256 3,135,082 3,264,191 - - - - - - -
Police - - - 1,338,079 1,223,836 1,130,020 1,063,129 1,131,502 1,039,936 1,115,447
Fire - - - 3,450,431 4,236,114 3,502,952 2,571,830 2,315,725 2,240,351 3,505,901
Public Works 210,606 230,390 322,561 518,365 497,720 411,144 975,701 330,709 218,292 274,679
Parks and Recreation 3,774,815 4,285,057 4,327,323 4,759,919 5,005,917 5,187,195 5,229,060 5,513,331 6,091,247 5,854,094
Operating Grants and Contributions 1,735,599 1,320,014 1,435,321 1,567,265 1,459,859 1,741,945 1,818,333 1,614,263 1,707,453 2,457,482
Capital Grants and Contributions 3,340,647 3,103,596 4,469,700 7,127,026 2,899,437 20,504,198 19,028,068 6,455,391 6,489,257 9,259,131
Total Program Revenues 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,865,654 31,911,922 18,955,697 19,086,961 23,707,803
Net(Expense)Revenue (35,035,812) (32,669,333) (30,508,539) (28,595,516) (42,221,145) (23,304,208) (33,490,719) (44,338,732) (41,315,691) (36,113,893)
GENERAL REVENUES AND TRANSFERS
Taxes
Property Taxes 31,687,277 31,527,570 31,310,140 32,144,443 32,674,010 32,781,740 33,708,909 34,217,549 35,405,930 37,338,583
Tax Increment 3,250,611 3,450,291 3,139,080 3,353,556 3,535,459 3,070,936 3,249,355 3,357,247 3,570,703 2,320,447
Gain(Loss)on Sale of Capital Assets (1,505,613) - 121,916 33,848 - - - - - -
Grants and Contributions Not Restricted
to Specific Programs 206,907 229,510 752,907 836,646 862,288 483,914 741,828 1,268,257 1,545,745 1,644,788
Investment Income 672,822 427,377 259,808 186,676 137,890 210,373 272,989 418,849 334,305 988,382
Transfers 690,226 1,789,869 1,270,000 1,170,364 1,257,645 1,414,800 (278,484) 610,969 761,583 1,250,402
Total General Revenues and Transfers 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 37,694,597 39,872,871 41,618,266 43,542,602
Change in Net Position $ (33,582) $ 4,755,284 $ _6,345,312 $ 9,130,017 $ (3,753,853)$ 14,657,555 $ 4,203,878 $ (4,465,861)$ 302,575 $ 7,428,709
161
City of Eden Prairie, Minnesota
Changes in Net position-Business-type Activities (accrual basis of accounting)
Last Ten Years
SOURCE 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
EXPENSES
Water/Sewer $ 13,462,844 $ 14,035,916 $ - $ - $ - $ - $ - $ - $ - $ -
Water - - 8,162,292 9,570,579 9,564,793 9,856,001 8,905,768 10,526,151 9,686,669 10,460,599
Wastewater - - 6,671,324 6,685,442 6,532,297 6,403,264 6,565,966 7,407,149 6,913,276 7,469,070
Stormwater 1,523,876 1,983,337 1,915,249 2,051,178 2,420,535 2,545,818 2,082,594 1,793,588 2,437,573 2,351,367
Liquor 10,612,944 10,719,819 10,781,636 11,246,624 11,174,499 11,015,340 10,369,717 10,443,421 9,884,567 10,043,085
Total Expenses 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 27,924,045 30,170,309 28,922,085 30,324,121
PROGRAM REVENUES
Charges for Services
Water/Sewer 11,487,634 11,103,035 - - - - - - - -
Water - - 7,743,061 9,920,853 9,659,385 7,315,328 7,162,740 7,675,337 7,846,540 8,422,155
Wastewater - - 4,926,624 5,654,186 6,265,514 5,566,951 5,661,990 5,789,584 5,863,517 6,356,014
Stormwater 910,568 831,731 1,054,077 1,327,159 1,499,405 1,656,817 1,933,572 2,095,629 2,400,254 2,786,754
Liquor 11,717,692 11,687,919 11,724,900 12,381,069 12,404,920 12,216,404 11,312,822 10,747,887 10,501,449 10,848,725
Operating Grants and Contributions - 31,498 - - - 131,600 133,195 155,041 238,392 20,665
Capital Grants and Contributions - - 415,000 53,404 3,041,141 1,448,044 1,125,750 2,929,169 1,294,136 1,956,823
Total Program Revenues 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 27,330,069 29,392,647 28,144,288 30,391,136
Net(Expense)Revenue (1,483,770) (3,084,889) (1,666,839) (217,152) 3,178,241 (1,485,279) (593,976) (777,662) (777,797) 67,015
GENERAL REVENUES AND TRANSFERS
Grants and Contributions Not Restricted - - 4,016 - - - - - - -
to Specific Programs
Investment Income 13,312 12,379 35,297 35,758 16,310 47,166 58,050 100,657 120,631 377,341
Transfers (690,226) (1,789,869) (1,270,000) (1,170,364) (1,257,645) (1,414,800) 278,484 (610,969) (761,583) (1,250,402)
Total General Revenues and Transfers (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) 336,534 (510,312) (640,952) (873,061)
Change in Net Position $ (2,160,684)$ (4,862,379)$ (2,897,526)$ (1,351,758)$ 1,936,906 $ (2,852,913)$ (257,442)$ (1,287,974)$ (1,418,749)$ (806,046)
Prior to 2011,Water and Sewer were combined.
162
City of Eden Prairie, Minnesota
Fund Balances-Governmental Funds
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
GENERAL FUND
Reserved $ 55,864 $ 66,238 $ - $ - $ - $ - $ - $ - $ - $ -
Unreserved 20,535,345 20,877,251 - - - - - - - -
Nonspendable - - 18,266 52,190 24,702 39,844 22,947 35,792 30,037 103,845
Restricted - - - - - - - 286,942 - -
Unassigned - - 21,162,123 21,069,050 21,509,541 22,292,187 22,859,810 23,171,318 22,592,160 24,438,689
Subtotal General Fund 20,591,209 20,943,489 21,180,389 21,121,240 21,534,243 22,332,031 22,882,757 23,494,052 22,622,197 24,542,534
General Fund%Change 0.8% 1.7% 1.1% (0.3%) 2.0% 3.7% 2.5% 2.7% (3.7%) 8.5%
ALL OTHER GOVT FUNDS
Reserved 141,011 118,186 - - - - - - - -
Unreserved
Special Revenue 556,462 548,831 - - - - - - - -
Debt Service 5,084,425 4,383,750 - - - - - - - -
Capital Projects 18,890,716 19,775,005 - - - - - - - -
Permanent 143,045 140,584 - - - - - - - -
Nonspendable - - 812,151 537,530 538,620 542,619 1,938,628 250,970 250,290 227,197
Restricted - - 15,261,699 22,281,089 20,876,780 23,065,276 10,891,614 11,676,546 7,680,713 11,577,849
Assigned - - 17,951,086 34,326,050 28,275,391 28,510,594 22,935,181 19,799,434 25,270,027 25,215,825
Unassigned - - (3,687,585) (4,308,281) (3,859,192) (6,295,915) (6,572,969) (5,110,657) (2,587,713) (4,512,314)
Subtotal All Other Govt'Funds 24,815,659 24,966,356 30,337,351 52,836,388 45,831,599 45,822,574 29,192,454 26,616,293 30,613,317 32,508,557
TOTAL GOVT'FUNDS
Reserved 196,875 184,424 - - - - - - - -
Unreserved 45,209,993 45,725,421 - - - - - - - -
Nonspendable - - 830,417 589,720 563,322 582,463 1,961,575 286,762 280,327 331,042
Restricted - - 15,261,699 22,281,089 20,876,780 23,065,276 10,891,614 11,963,488 7,680,713 11,577,849
Assigned - - 17,951,086 34,326,050 28,275,391 28,510,594 22,935,181 19,799,434 25,270,027 25,215,825
Unassigned - - 17,474,538 16,760,769 17,650,349 15,996,272 16,286,841 18,060,661 20,004,447 19,926,375
Total Govt'Funds $ 45,406,868 $ 45,909,845 $ 51,517,740 $ 73,957,628 $ 67,365,842 $ 68,154,605 $ 52,075,211 $ 50,110,345 $ 53,235,514 $ 57,051,091
All Govt'Funds%Change (2.4%) 1.1% 12.2% 43.6% (8.9%) 1.2% (23.6%) (3.8%) 6.2% 7.2%
GASB 54 was implemented in 2011
163
City of Eden Prairie, Minnesota
Changes in Fund Balances-Governmental Funds (modified accrual basis of accounting)
Last Ten Years
SOURCE 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
REVENUES
Taxes and Special Assessments $ 36,547,460 $ 36,494,481 $ 35,876,027 $ 37,518,214 $ 38,119,497 $ 37,189,846 $ 44,259,324 $ 41,169,891 $ 42,262,252 $ 42,826,126
Licenses and Permits 2,386,956 3,119,449 3,363,293 5,631,529 7,956,114 7,084,975 6,686,477 6,017,523 5,810,945 7,938,046
Intergovernmental Revenue 4,114,295 2,437,441 5,215,943 7,368,558 1,886,954 8,582,993 6,299,840 2,362,417 7,787,877 2,980,678
Charges for Services 3,506,697 3,919,848 4,202,734 4,394,544 4,532,269 4,841,857 4,864,818 5,325,932 5,744,494 5,976,951
Fines and Forfeits 444,979 496,449 557,512 603,126 420,552 406,210 344,384 346,823 347,285 416,028
Investment Income 638,483 406,281 224,379 195,657 140,303 216,895 276,176 417,997 310,433 887,536
Miscellaneous Revenue 1,556,312 1,609,244 1,488,991 2,469,125 2,265,545 1,647,534 7,098,463 3,249,117 2,835,760 4,853,894
Total Revenues 49,195,182 48,483,193 50,928,879 $ 58,180,753 55,321,234 59,970,310 69,829,482 58,889,700 65,099,046 65,879,259
EXPENDITURES
General Government 9,152,896 8,726,894 8,768,528 - - - - - - -
Administration - - - 3,634,743 3,634,004 3,946,531 3,809,732 4,280,665 4,036,821 4,467,514
Community Development - - - 6,228,446 5,661,300 5,224,034 7,666,282 5,536,030 6,102,434 5,143,042
Public Safety 16,175,725 16,789,050 16,822,991 - - - - - - -
Police - - - 12,362,179 12,696,678 13,079,303 13,704,796 13,917,677 14,183,797 14,672,312
Fire - - - 5,190,539 5,300,536 5,664,111 5,754,747 5,699,308 6,145,202 6,058,619
Public Works 5,541,838 5,277,652 5,278,935 5,448,793 5,685,295 5,915,849 5,869,727 5,929,171 6,194,054 5,997,312
Parks and Recreation 8,671,355 8,874,758 8,790,806 9,591,618 9,949,401 10,255,620 10,571,858 11,008,845 11,309,009 12,176,110
Capital Outlay 8,188,289 5,919,859 8,696,679 8,558,743 13,946,660 21,000,674 31,265,363 15,133,476 8,779,760 9,816,539
Miscellaneous 130,251 42,967 17,256 29,641 7,996 25,547 39,283 49,954 40,019 66,154
Debt Service
Principal 4,308,577 3,910,749 4,077,751 4,415,603 3,182,019 3,178,107 3,974,224 3,415,369 5,657,828 3,869,824
Interest 1,588,937 1,361,443 1,250,401 1,194,117 1,480,194 1,127,862 1,304,947 1,148,544 1,068,403 975,631
Other 118,782 44,075 96,169 249,671 8,937 144,530 22,517 66,043 23,500 16,848
Total Expenditures 53,876,650 50,947,447 53,799,516 56,904,093 61,553,020 69,562,168 83,983,476 66,185,082 63,540,827 63,259,905
Excess of Revenues Over
(Under)Expenditures (4,681,468) (2,464,254) (2,870,637) 1,276,660 (6,231,786) (9,591,858) (14,153,994) (7,295,382) 1,558,219 2,619,354
Other Financing Sources(Uses) 3,574,375 2,967,231 8,478,532 21,163,228 (360,000) 10,380,621 (1,925,400) 5,330,516 1,566,950 1,196,223
Net Change in Fund Balance $ (1,107,093) $ 502,977 $ 5,607,895 $ 22,439,888 $ (6,591,786) $ 788,763 $ (16,079,394) $ (1,964,866) $ 3,125,169 $ 3,815,577
Debt Service as a%of
Noncapital Expenditures 12.3% 11.1% 11.5% 11.0% 8.0% 7.5% 7.9% 8.1% 11.4% 8.0%
Prior to 2012 General Government included Administration and Community Development;Public Safety included Police and Fire.
164
City of Eden Prairie, Minnesota
Assessed/Tax Capacity Value and Estimated Market Value of Property
Last Ten Years
Tax Capacity
Tax Tax Capacity Less: Less: Total Total Estimated Annual
Payable Personal Commercial Farm& Before Fiscal Tax Assessed Direct Market %
Dec.31 Property Residential Apartments &Industrial Other Deductions Disparities Increment Value Tax Rate Value Change
2009 $ 1,262,207 $ 76,242,150 $ 6,418,903 $ 41,524,663 $ 58,691 $ 125,506,614 $ 16,186,185 $ 3,239,713 $ 106,080,716 27.271 $ 10,019,575,800 0.6%
2010 1,250,594 72,344,688 5,912,957 40,911,206 63,679 120,483,124 16,806,832 3,274,193 100,402,099 28.742 9,577,402,500 (4.4%)
2011 1,329,101 67,232,552 5,459,256 37,490,576 59,884 111,571,369 16,432,584 2,863,585 92,275,200 31.239 8,899,287,500 (7.1%)
2012 1,358,537 62,647,985 5,522,804 36,820,370 62,140 106,411,836 15,040,117 2,860,791 88,510,928 33.250 8,647,405,200 (2.8%)
2013 1,480,936 59,466,380 5,959,818 36,840,974 51,531 103,799,639 14,637,037 2,990,202 86,172,400 34.617 8,483,358,400 (1.9%)
2014 1,536,795 59,699,056 6,723,391 37,928,219 75,620 105,963,081 14,732,733 3,137,785 88,092,563 34.709 8,627,122,700 1.7%
2015 1,581,718 63,907,631 7,045,373 38,765,135 49,597 111,349,454 15,719,259 2,933,721 92,696,474 33.954 9,078,339,200 5.2%
2016 1,659,596 68,205,510 7,667,144 40,928,173 45,052 118,505,475 15,104,618 3,126,571 100,274,286 32.327 9,633,243,700 6.1%
2017 1,778,971 69,180,068 8,887,941 41,710,414 44,200 121,601,594 16,281,768 3,209,405 102,110,421 32.667 9,872,802,500 2.5%
2018 1,317,656 72,149,265 9,758,671 41,957,995 43,813 125,227,400 16,415,817 2,208,824 106,602,759 32.526 10,209,614,900 3.4%
Percentages
2009 1.0% 60.7% 5.1% 33.1% 0.0% 15.3% 3.1
2010 1.0% 60.0% 4.9% 34.0% 0.1% 16.7% 3.3%
2011 1.2% 60.3% 4.9% 33.6% 0.1% 17.8% 3.1
2012 1.3% 58.9% 5.2% 34.6% 0.1% 17.0% 3.2%
2013 1.4% 57.3% 5.7% 35.5% 0.0% 17.0% 3.5%
2014 1.5% 56.3% 6.3% 35.8% 0.1% 16.7% 3.6%
2015 1.4% 57.4% 6.3% 34.8% 0.0% 17.0% 3.2%
2016 1.4% 57.6% 6.5% 34.5% 0.0% 15.1% 3.1%
2017 1.5% 56.9% 7.3% 34.3% 0.0% 15.9% 3.1%
2018 1.1% 57.6% 7.8% 33.5% 0.0% 15.4% 2.1
Source: City Assessing Department and Hennepin County
165
City of Eden Prairie, Minnesota
Direct and Overlapping Property Tax Rate
Last Ten Years
Tax Capacity Rates
Direct Rates Overlapping Rates
Year Total School School School Watershed Watershed Watershed
Ended City HRA City Hennepin Special District District District District District District
Dec. 31 Rate Rate Rate County Districts(1) #270 #272 #276 #1 #2 #4
2009 27.092 0.179 27.271 40.413 7.154 20.080 24.691 17.186 1.246 0.936 1.246
2010 28.553 0.189 28.742 42.640 8.138 23.050 25.959 18.657 1.293 0.520 1.279
2011 31.034 0.205 31.239 45.840 9.172 26.456 28.420 21.274 1.317 0.264 1.352
2012 33.036 0.214 33.250 48.231 9.523 29.270 29.292 23.015 1.388 0.445 1.387
2013 34.397 0.220 34.617 49.461 10.089 29.730 29.067 24.487 1.394 0.634 1.561
2014 34.493 0.216 34.709 49.959 10.561 32.358 27.817 24.374 1.490 0.759 1.880
2015 33.749 0.205 33.954 46.398 9.785 30.340 22.030 25.093 1.315 0.686 1.855
2016 32.137 0.190 32.327 45.356 9.530 28.514 20.948 22.887 1.233 0.598 1.745
2017 32.480 0.187 32.667 44.087 9.319 25.611 21.865 22.770 1.257 0.718 1.992
2018 32.348 0.178 32.526 42.808 8.973 29.035 20.525 23.133 1.204 0.659 2.269
Market Value Rates
Overlapping Rates
Year City School School School
Ended Direct District District District
Dec. 31 Rate #270 #272 #276
2009 0.0171 0.130 0.145 0.202
2010 0.0173 0.139 0.157 0.202
2011 0.0187 0.148 0.162 0.226
2012 0.0155 0.160 0.158 0.225
2013 0.0146 0.162 0.165 0.246
2014 0.0122 0.197 0.167 0.270
2015 0.0100 0.179 0.244 0.264
2016 0.0091 0.187 0.231 0.301
2017 0.0089 0.180 0.220 0.300
2018 0.0086 0.150 0.229 0.303
(1)Special Districts include Metropolitan Council, Regional Transit Board, Metropolitan Mosquito Control, County Park Museum, &
Hennepin Suburban Parks
166
City of Eden Prairie, Minnesota
Principal Property Taxpayers
For the Year Ended December 31, 2018 and 2009
2018 2009
Percentage Percentage
Tax of Total Tax of Total
Taxpayer Capacity Tax Capacity Taxpayer Capacity Tax Capacity
United Healthcare Sery Inc. (United Healthcare) $ 3,092,230 2.5% Liberty Property Ltd $ 3,236,770 2.6%
CAPREF Eden Prairie, LLC (Eden Prairie Mall (part of)) 1,859,250 1.5% Eden Prairie Mall, LLC 2,604,500 2.1%
DCHR Acquisition LLC (CH Robinson Campus) 1,063,350 0.8% ADC Telecommunications, Inc 1,057,210 0.8%
REEP-MF Fountain Place LLC(Fountain Place Apts.) 1,010,001 0.8% Lifetouch, Inc. 842,622 0.7%
FPACP3 Eden LLC (Arrive Eden Prairie Apts.) 937,376 0.7% Geneva Office Exchange LLC 749,250 0.6%
AGNL Health LLC(Optum Campus) 898,500 0.7% Kraus-Anderson, Inc 656,960 0.5%
FPA/WC Parkway LLC(Renew Eden Prairie) 690,100 0.6% Gelco Corp. 611,430 0.5%
Lifetouch Inc. (Lifetouch) 634,482 0.5% Flying Cloud Office Inc. 595,430 0.5%
EP Senior Housing LLC (Summit Place Senior Campus) 605,451 0.5% First Industrial LP 582,776 0.5%
Park at City West Apts (Park at City West Apts) 577,539 0.5% LT Landlord LLC 558,500 0.4%
Total Principal Taxpayers 11,368,279 9.1% 11,495,448 9.2%
Al Other Taxpayers 113,859,121 90.9% 114,011,166 90.8%
Total $ 125,227,400 100.0% $ 125,506,614 100.0%
Source: City of Eden Prairie Assessing Department
167
City of Eden Prairie, Minnesota
Property Tax Levies and Collections
Last Ten Years
Collected Within the
Year Current Year Levy Collections Total Collections to Date
Ended Taxes % of in Subsequent % of
Dec. 31 Levied Amount Levy Years Amount Levy
2009 $ 31,773,143 $ 31,278,850 98.44% $ 349,311 $ 31,628,161 99.54%
2010 31,719,631 31,299,275 98.67% (76,994) 31,222,281 98.43%
2011 31,719,631 31,355,647 98.85% (12,043) 31,343,604 98.81%
2012 32,458,990 32,193,272 99.18% (61,296) 32,131,976 98.99%
2013 32,749,320 32,519,542 99.30% (104,201) 32,415,341 98.98%
2014 33,220,111 32,881,280 98.98% (132,907) 32,748,373 98.58%
2015 33,992,311 33,675,337 99.07% (169,817) 33,505,520 98.57%
2016 34,860,874 34,512,035 99.00% (122,294) 34,389,741 98.65%
2017 35,911,841 35,480,742 98.80% (45,909) 35,434,833 98.67%
2018 37,349,820 37,319,709 99.92% - 37,319,709 99.92%
Source: Hennepin County
168
City of Eden Prairie, Minnesota
Legal Debt Margin
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Estimated Market Value $ 10,019,575,800 $ 9,577,402,500 $ 8,899,287,500 $ 8,647,405,200 $ 8,483,358,400 $ 8,627,122,700 $ 9,078,339,200 $ 9,633,243,700 $ 9,872,802,500 $ 10,209,614,900
Legal Debt Margin:
Debt Limit:3%of Market Value 300,587,274 287,322,075 266,978,625 259,422,156 254,500,752 258,813,681 272,350,176 288,997,311 296,184,075 306,288,447
Amount of Debt Applicable to Debt Limit:
General Obligation Bonds 25,475,910 23,222,670 25,866,940 31,874,239 29,464,744 17,906,759 13,499,232 12,036,705 10,648,354 9,211,190
Tax Abatement Bonds - - - - - 17,598,269 17,575,537 17,552,806 17,180,074 16,697,342
Deductions:
Amt Available for Repayment
of Bonds(1) 4,998,653 4,819,457 6,013,879 4,207,601 2,650,363 1,715,750 2,032,109 2,303,895 2,336,132 2,296,320
Total Debt Applicable to Limit 20,477,257 18,403,213 19,853,061 27,666,638 26,814,381 33,789,278 29,042,660 27,285,616 25,492,296 23,612,212
Legal Debt Margin $ 280,110,017 $ 268,918,862 $ 247,125,564 $ 231,755,518 $ 227,686,371 $ 225,024,403 $ 243,307,516 $ 261,711,695 $ 270,691,779 $ 282,676,235
Asa%of Debt Limit 93.2% 93.6% 92.6% 89.3% 89.5% 86.9% 89.3% 90.6% 91.4% 92.3%
1-Amt Available for Repayment of Bonds only includes"Restricted Debt"of General Obligation and Tax Abatement Bonds
169
City of Eden Prairie, Minnesota
Ratios of Outstanding Debt by Type
Last Ten Years
Business-Type
Governmental Activities Activities
Special
Year General Tax Total General Lease Assessments Total Percentage
Ended Obligation Abatement Bonded Revenue Improvement Capital Govt' Revenue of Personal Per
Dec.31 Bonds Bonds Debt Bonds Bonds Lease Bonds Bonds Total Income(1) Capita(2)
2009 $ 25,475,910 $ - $ 25,475,910 $ 4,885,162 $ 6,362,675 $ 83,500 $ 36,807,247 $ - $ 36,807,247 * 581
2010 23,222,670 - 23,222,670 3,815,884 6,981,020 42,751 34,062,325 - 34,062,325 * 543
2011 25,866,940 - 25,866,940 2,686,606 8,143,367 - 36,696,913 4,271,215 40,968,128 * 670
2012 31,874,239 - 31,874,239 1,425,000 18,137,531 174,719 51,611,489 3,829,969 55,441,458 * 894
2013 29,464,744 - 29,464,744 1,360,000 15,658,107 132,700 46,615,551 3,383,723 49,999,274 * 806
2014 17,906,759 17,598,269 35,505,028 1,290,000 14,834,596 89,593 51,719,217 2,927,476 54,646,693 * 871
2015 13,499,232 17,575,537 31,074,769 1,220,000 12,289,647 45,369 44,629,785 2,466,230 47,096,015 * 752
2016 12,036,705 17,552,806 29,589,511 1,145,000 12,799,455 286,942 43,820,908 3,631,427 47,452,335 * 751
2017 10,648,354 17,180,074 27,828,428 - 10,021,959 231,734 38,082,121 3,143,967 41,226,088 * 653
2018 9,211,190 16,697,342 25,908,532 - 8,054,154 175,457 34,138,143 2,511,507 36,649,650 * 575
(1)See Demographic and Economic Statistics for personal income
(2)See Demographic and Economic Statistics for population
*Information is not available
170
City of Eden Prairie, Minnesota
Ratios of General Bonded Debt Outstanding
Last Ten Years
Total Net Ratio of Net
Year General Tax General Less Amounts General Bonded Debt
Ended Obligation Abatement Bonded Available in Debt Bonded to Estimated Per
Dec. 31 Debt (1) Bonds Debt Service Fund Debt Market Value (2) Capita (3)
2009 $ 25,475,910 $ - $ 25,475,910 $ 4,998,653 $ 20,477,257 0.20% 323
2010 23,222,670 - 23,222,670 4,819,457 18,403,213 0.19% 294
2011 25,866,940 - 25,866,940 6,013,879 19,853,061 0.22% 325
2012 31,874,239 - 31,874,239 4,207,601 27,666,638 0.32% 446
2013 29,464,744 - 29,464,744 2,650,363 26,814,381 0.32% 432
2014 17,906,759 17,598,269 35,505,028 1,715,750 33,789,278 0.39% 539
2015 13,499,232 17,575,537 31,074,769 2,032,109 29,042,660 0.32% 464
2016 12,036,705 17,552,806 29,589,511 2,303,895 27,285,616 0.28% 432
2017 10,648,354 17,180,074 27,828,428 2,336,132 25,492,296 0.26% 404
2018 9,211,190 16,697,342 25,908,532 2,296,320 23,612,212 0.23% 371
(1) Amount Does not Include Special Assessment Improvement or Revenue Bonds.
(2) See "Taxable Assessed Value and Estimated Actual Value of Property"for Market Value
(3) See Demographic and Economic Statistics for Population
171
City of Eden Prairie, Minnesota
Computation of Direct and Overlapping Bonded Debt
December 31, 2018
Percent
of Debt Net Debt
Debt Applicable Applicable
Governmental Unit Outstanding to City(1) to City
Direct Debt:
City of Eden Prairie $ 25,908,532 100.00% $ 25,908,532
Overlapping Debt:
Hopkins ISD 270 $ 178,684,351 5.14% $ 9,184,376
Eden Prairie ISD 272 51,264,311 97.73% 50,100,611
Minnetonka ISD 276 102,587,953 2.53% 2,595,475
Hennepin County 1,056,890,798 6.68% 70,600,305
Henn Suburban Park District 43,575,708 9.32% 4,061,256
Henn Regional RR Authority 24,600,380 9.32% 2,292,755
Metropolitan Council 75,902,689 3.17% 2,406,115
Total Overlapping Debt 1,533,506,190 141,240,894
Total Direct and
Overlapping Debt $ 1,559,414,722 $ 167,149,426
Notes:
1- The percentage of overlapping debt applicable is estimated using taxable assessed
property values. Applicable percentages were estimated by determining the portion of the
county's taxable assessed value that is within the City's boundaries and dividing it by the
county's total taxable assessed value.
172
City of Eden Prairie, Minnesota
Demographic and Economic Statistics
Last Ten Years
Governmental Activities
Household Per
Median Capita Median School Unemployment
Year Population (1) Income Income Age Enrollment Rate
2009 63,314 * * * 9,593 6.4%
2010 62,683 85,509 * 37.2 9,596 6.1%
2011 61,151 * * * 9,487 5.2%
2012 62,004 * * * 9,162 4.6%
2013 62,004 * * * 9,046 4.0%
2014 62,729 * * * 9,011 2.4%
2015 62,593 * * * 8,941 2.3%
2016 63,187 * * * 8,844 2.9%
2017 63,163 * * * 8,835 2.4%
2018 63,726 * * * 8,780 2.6%
Sources:
City of Eden Prairie Planning Department
Minnesota Department of Employment and Economic Development
Minnesota Local Area Unemployment Statistics File
Minnesota Workforce Center
Eden Prairie School District 272 - Enrollment History Website
* Data is not available
1) Using Met Council numbers
173
City of Eden Prairie, Minnesota
Principal Employers
For the Year Ended December 31, 2018 and 2009
2018 2009
Percentage Percentage
of Total of Total
Employer Employees City Employment Employer Employees City Employment
Optum 3,715 6.9% EP School District#272 1,700 3.1%
Starkey Labs 2,117 3.9% Super Valu Stores 1,500 2.7%
EP School District#272 1,285 2.4% Ingenix 1,100 2.0%
Super Valu Stores Inc. 1,200 2.2% C H Robinson 1,092 2.0%
Eaton Corp. 1,000 1.9% Deli Express 940 1.7%
Bluestem 905 1.7% GE Capital Fleet Services 900 1.6%
Lifetouch 800 1.5% Kroll On-Track 808 1.5%
MTS Systems Corp. 800 1.5% MTS Systems Corp. 700 1.3%
CH Robinson 741 1.4% Digital River Inc. 662 1.2%
Abbott Laboratories 617 1.1% Life Touch 657 1.2%
Total Principal Employer 13,180 24.5% 10,059 18.3%
Other Employers 40,618 75.5% 44,941 81.7%
Total Employers 53,798 100.0% 55,000 100.0%
Source: City Community Development Division
174
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Governmental Funds:
Administration
City Manager
City Manager 1 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
City Clerk
City Clerk 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
Communication Services
Communications Manager 1 1 1 1 1 1 1 1 1 1
Sr.Communications Coordinator 1 1 1 1 1 1 1 1 1 1
Communications Coordinator 1 1 1 1 1 1 1 1 1 1
Assistant Communications Coordinator - - - - 0.50 0.50 0.50 0.50 0.50 0.50
3 3 3 3 3.50 3.50 3.50 3.50 3.50 3.50
Finance
Finance Manager 1 1 1 1 1 1 1 1 1 1
Finance Supervisor 1 1 1 1 1 1 1 1 1 1
Accountant 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50
Accounts Payable Technician I 1 1 1 1 1 1 1 1 1 1
Payroll Technician III 1 - - - - - - - - -
Technician I 1 1 1 1 1 1 1 1 1 1
6.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50
Source: Human Resource department
175
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Governmental Funds:
Administration
Customer Service
Customer Service/Office 4.05 4.05 3.55 3 3 3 3 3 3 3
4.05 4.05 3.55 3 3 3 3 3 3 3
Human Resources
Human Resources Manager 1 1 1 1 1 1 1 1 1 1
Human Resources Supervisor 1 1 1 1 1 1 1 1 1 1
Human Resources Representative 0.75 0.75 0.75 0.75 1 1.70 1.70 1.80 1.80 1.80
Organization Development Specialist 1 - - - - - - - - -
Human Resources Tech II 1 1 1 1 1 1 1 1 1 1
Payroll Technician Ill - 1 1 1 1 1 1 1 1 1
4.75 4.75 4.75 4.75 5 5.70 5.70 5.80 5.80 5.80
Community Development
Assessing
City Assessor 1 1 1 1 1 1 1 1 1 1
Appraiser 5 5 5 5 5 5 5 5 5 5
Technician II 1 1 1 1 1 1 1 1 1 1
7 7 7 7 7 7 7 7 7 7
Planning
Planning
City Planner 1 1 1 1 1 1 1 1 1 1
Senior Planner 1 1 1 1 2 1 1 1 1 1
Planner 1.50 1.50 1.50 1.50 0.60 1.60 1.70 1.70 1.70 1.70
Technician II 1 1 1 1 1 1 1 1 1 1
4.50 4.50 4.50 4.50 4.60 4.60 4.70 4.70 4.70 4.70
Community Development
Community Development Director 0.90 0.90 1 1 1 1 1 1 1 1
Community Development Coordinator - - - 0.50 1 1 1 1 1 1
0.90 0.90 1 1.50 2 2 2 2 2 2
Economic Development
Manager of Economic Development 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
Source: Human Resource department
176
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Governmental Funds:
Community Development
Housing and Community Services
Manager of Housing&Community Sry 1 1 1 1 1 1 1 1 1 1
Community Services Coordinator 0.50 0.50 0.50 0.25 0.25 - - - - -
Community Services Technician 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75
2 2 2 2 2 1.75 1.75 1.75 1.75 1.75
Parks and Recreation
Park Administration
Park and Recreation Director 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
Park&Natural Resources
Manager of Parks and Natural Resource 1 1 1 1 1 1 1 1 1 1
Forestry Technician 1 1 1 1 1 1 1 1 1 1
Supervisor of Park Maintenance 1 1 1 1 1 1 1 1 1 1
Supervisor Park Construction/Repair 1 1 1 1 1 1 1 1 1 1
Maintenance Worker Parks 16 16 16 16 16 16 16 16 16 16
20 20 20 20 20 20 20 20 20 20
Recreation Programming
Recreation Manager 1 1 1 1 1 1 1 1 1 1
Recreation Supervisor 3.50 3.50 3.50 3.25 3.25 3.25 3.25 3.25 3.35 3.35
Outdoor Center/Nature Programmer 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60
5.10 5.10 5.10 4.85 4.85 4.85 4.85 4.85 4.95 4.95
Community Center
Recreation Supervisor 2 2 2 2 2 2 2 3 3 3
Community Center Manager 1 1 1 1 1 1 1 1 1 1
Customer SupporUAccounting Tech 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50
5.50 5.50 5.50 5.50 5.50 5.50 5.50 6.50 6.50 6.50
Art Center
Manager-Art Center 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.65 0.65
0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.65 0.65
Source: Human Resource department
177
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Governmental Funds:
Parks and Recreation
Senior Center
Recreation Supervisor
Recreation Coordinator 1 1 1 1 1 1 1 1 1 1
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
Police
Police
Police Chief 1 1 1 1 1 1 1 1 1 1
Captain 1 1 1 1 1 1 1 1 1 1
Lieutentants 3 3 3 3 3 3 3 3 3 3
Sergeants 12 12 12 12 12 12 12 12 12 12
Police Officers 48 48 48 49 49 49 49 50 51 51
Community Service Officers 2 2 2 2 2 2 2 2 2 2
Dispatch Supervisor 1 1 1 1 1 1 1 1 1 1
Dispatch 10 10 10 10.50 10.50 10.50 10.50 10.50 10.50 10.50
Records Supervisor 1 1 1 1 1 1 1 1 1 1
Records Tech 5.75 5.75 5.75 5 5 5 5 5 5 5
Investigative Aide 1 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
Licensing Technician 1 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 - - - - - - -
Law Enforcement Analyst 1 1 1 1 1 1 1 1 1 1
Projects Coordinator 0.60 0.60 0.60 0.60 0.50 0.50 0.50 0.50 0.50 0.50
Zoning Administrator 1 1 1 1 1 1 1 1 1 1
91.35 91.35 91.35 91.10 91 91 91 92 93 93
Fire
Fire
Fire Chief 1 1 1 1 1 1 1 1 1 1
Assistant Fire Chief 1 1 2 2 2 2 2 2 2 2
Fire Marshal 0.80 0.80 - - - - - - - -
Fire Prevention Specialist 3 3 3 3 3 3 3 3 3 3
Rental Housing Inspector 1 1 1 1 1 1 1 1 1 1
Electronic Communications Specialist 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1
8.80 8.80 9 9 9 9 9 9 9 9
Source: Human Resource department
178
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Governmental Funds:
Fire
Inspections
Manager of Building Inspections 1 1 1 1 1 1 1 1 1 1
Building Inspectors II 6 6 6 6 6 6 6 6 6 6
Technician I 2 2 2 2 2 2 2 2 2 2
9 9 9 9 9 9 9 9 9 9
Public Works
Engineering
Public Works Director 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.50
City Engineer 1 1 1 1 1 1 1 1 1 0.75
Assistant City Engineer 1 1 1 1 1 1 1 1 1 1
Engineering Technician I 1 1 1 1 1 1 1 2 2 1
Senior Project Engineer 1 1 1 1 1 1 2 2 2 0.75
Engineering Project Coordinator 1 - - - - - - - - -
Senior Engineering Tech 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
9.30 8.30 8.30 8.30 8.30 8.30 9.30 10.30 10.30 7.50
Streets&Traffic
Manager of Street Maintenance 1 1 1 1 1 1 1 1 1 1
Maintenance Workers 13 13 13 13 13 13 13 13 13 13
Administrative Assistant I 1 1 1 1 1 0.50 0.50 - - -
15 15 15 15 15 14.50 14.50 14 14 14
Total Governmental Funds
Administration 21.30 20.30 19.80 19.25 20.00 20.70 20.70 20.80 20.80 20.80
Community Development 15.40 15.40 15.50 16.00 16.60 16.35 16.45 16.45 16.45 16.45
Parks&Recreation 35.10 35.10 35.10 35.10 35.10 35.10 35.10 36.10 36.10 36.10
Police 91.35 91.35 91.35 91.10 91.00 91.00 91.00 92.00 93.00 93.00
Fire 17.80 17.80 18.00 18.00 18.00 18.00 18.00 18.00 18.00 18.00
Public Works 24.30 23.30 23.30 23.30 23.30 22.80 23.80 24.30 24.30 21.50
205.25 203.25 203.05 202.75 204.00 203.95 205.05 207.65 208.65 205.85
Source: Human Resource department
179
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Enterprise Funds:
Liquor
Liquor Operations Manager 1 1 1 1 1 1 1 1 1 1
Purchasing/Event Manager - - - - 1 1 1 1 1 1
Store Managers 3 3 3 3 3 3 3 3 3 3
Assistant Store Manager 2 2 2 3 3 3 3 1 1 1
Leads - - - - 1 1 1 3 3 3
Senior Assistant Manager 1 1 1 - - - - - - -
Inventory Control Clerk 1 1 1 1 - - - - - -
8 8 8 8 9 9 9 9 9 9
Utilities
Public Works Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.50
City Engineer - - - - - - - - - 0.25
Senior Project Engineer - - - - - - - - - 1.25
Senior Engineering Tech 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50
Engineering Technician I - - - - - - - - - 1
Manager of Utilities 1 1 1 1 1 1 1 1 1 1
Water Treatment Supervisor 1 1 1 1 1 1 1 1 1 1
Water Treatment Lead 1 1 1 1 1 1 1 1 1 1
Water Treatment Maintenance Lead 1 1 1 1 1 1 1 1 1 1
Water Treatment Operators 8 8 9 9 9 9 9 8 8 8
Water Treatment Maintenance Technician 2 2 2 2 2 1 1 2 2 2
Water Meter Lead - - - - - 1 1 1 1 1
Water Meter Technician - - - - - - - 1 1 1
Utility Field Operations Supervisor 1 1 1 1 1 1 1 1 1 1
Utility Field Operations Lead 1 1 1 1 1 1 1 2 2 2
Utility Field Operations Maintenance Workers 11 11 11 11 11 11 11 10 10 11
Stormwater Utility Maintenance Worker 1 1 1 1 1 1 1 1 1 1
Technician II 1 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 1 1 1 1 1 1 1
Project Coordinator - 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
Environmental Coordinator 1 1 1 1 1 1 1 1 1 1
32.70 33.70 34.70 34.70 34.70 34.70 34.70 35.70 35.70 39.50
Source: Human Resource department
180
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Internal Service Funds:
Workers Compensation
Risk and Safety Analyst 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50
0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50
Property Insurance
Risk and Safety Analyst 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50
0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50
Fleet Services
Public Works Superintendent 1 1 1 1 1 1 - - - -
Fleet Services Manager - - - - 1 1 1 1 1 1
Lead Fleet Mechanic - - - - - 1 1 1 1 1
Administrative Assistant I - - - - - 0.50 0.50 - - -
Fleet Mechanics 5 5 5 5 4 3 3 3 3 3
6 6 6 6 6 6.50 5.50 5 5 5
Facilities
Facilities Manager 1 1 1 1 1 1 1 1 1 1
Facilities Supervisor 2 2 2 2 2 2 2 2 2 2
Facilities Engineer 3 3 3 3 3 4 4 4 4 4
Facilities Technician 2 2 2 2 2 2 2 2 2 2
Technician I 0.50 0.50 0.50 0.50 0.50 0.88 0.88 0.88 1 1
8.50 8.50 8.50 8.50 8.50 9.88 9.88 9.88 10 10
Information Technology
Information Technology Manager 1 1 1 1 1 1 1 1 1 1
Technology Business Analyst 1 1 1 1 1 1 1 - - -
IT Systems Engineer 2 2 2 2 2 1 1 1 1 1
GIS Specialist 1 1 1 1 1 1 1 1 1 1
IT Tech II 0.50 0.50 0.50 2 2 3 3 1 1 1
IT Tech III - - - - - - - 1 1 1
IT Tech III-Systems Administrator 2 2 2 - - - - 1 1 1
7.50 7.50 7.50 7 7 7 7 6 6 6
Grand Total 268.95 267.95 268.75 267.95 270.00 272.03 272.13 274.23 275.35 276.35
Source: Human Resource department
181
City of Eden Prairie, Minnesota
Operating Indicators
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
General Government
Bond Rating-Moody's Investor Service Aaa Aaa Ma Aaa Ma Aaa Ma Ma Ma Ma
Bond Rating-Standard&Poors n/a n/a n/a n/a n/a AAA AAA AAA AAA AAA
Housing and Human Services
Number of Residents Served 3,000 3,100 3,000 3,300 3,300 3,500 3,500 3,500 3,750 3,975
Assessing:
Number of Appraisals Completed 5,276 5,517 4,827 4,871 5,002 5,291 5,320 5,066 5,061 4,908
Parks and Recreation
Avg Monthly Community Center Memberships 1,751 2,100 2,300 2,573 n/a n/a n/a 2,511 2,688 2,608
Program Registrations(Excludes Leagues) 15,689 16,213 15,010 15,403 17,783 18,269 17,531 15,701 17,161 17,972
Public Safety
Fire
Number of Calls 1,247 1,633 1,143 1,169 1,601 1,614 1,617 1,615 1,742 1,908
Inspection Permits Issued 5,225 6,446 6,531 6,043 9,500 7,469 6,405 5,997 6,227 6,436
Building permit revenue $1,287,258 $1,936,566 $2,094,901 $3,786,592 $4,410,616 $3,496,417 $3,059,075 $2,303,405 $2,066,787 $3,388,529
Police
Number of Calls 59,470 52,041 59,544 60,632 53,746 50,380 49,921 50,741 46,319 52,278
Public Works:
Patching Materials(Tons) 2,500 2,800 2,700 2,000 2,500 2,400 1,555 2,370 1,650 1,700
Overlays(Tons) 31,800 26,300 22,400 23,200 24,000 26,488 29,602 23,070 28,856 29,852
Crack Filling Materials(Lbs) 200,000 200,000 200,000 328,000 200,000 154,944 32,000 68,000 42,000 31,920
Seal Coating(Sq Yards) 427,000 392,000 475,300 389,698 400,000 375,500 411,700 381,600 405,425 365,907
Water System:
Number of Connections 18,800 18,948 18,971 19,076 19,195 19,269 19,312 19,362 19,426 19,426
Water Main Repairs 28 41 56 23 15 9 28 53 30 18
Number of Hydrant Flushed 4,234 4,224 4,158 4,267 4,217 4,326 4,311 4,515 4,360 4,395
Average Daily Usage 9.0 MGD 7.7 MGD 8.1 MGD 8.5 MGD 7.9 MGD 7.25 MGD 6.99 MGD 7.07 MGD 7.06 MGD 7.08 MG
Sewer System:
Number of Connections 18,600 18,355 18,416 18,474 18,525 18,578 18,644 18,707 18,865 18,925
Miles of Sanitary Sewer Cleaned 75 80 94 85 65 75 81 81 76 65
Storm System:
Number of Storm Sumps Maintained 101 93 61 70 61 103 78 91 88 97
Sources:Various City Departments
MGD-Million Gallons Daily
N/A-Not Available
182
City of Eden Prairie, Minnesota
Capital Assets Statistics by Function
Last Ten Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Public Safety
Fire Protection
Number of Stations 4 4 4 4 4 4 4 4 4 4
Number of Volunteer Firefighters 95 96 93 89 95 90 92 99 101 95
Police Protection
Number of Stations 1 1 1 1 1 1 1 1 1 1
Public Works
Miles of City Streets 231 229 230 231 232 233 234 234 234 235
Parks and Recreation
City Parks 43 43 43 43 43 43 43 43 43 43
Conservation Areas 15 15 15 15 15 15 15 15 15 15
Historic Sites 5 5 5 5 5 5 5 5 5 5
Special Use Areas 5 5 5 5 5 5 5 5 5 5
Miles of Trails 114 114 120 122 122 128 128 128 134 134
Water System
Number of Wells 15 15 15 15 15 15 15 15 15 15
Total Pumping Capacity 22 MGD 24 MGD 24 MGD 26 MGD 28 MGD 28 MGD 28 MGD 28 MGD 28 MGD 28 MGD
Total Storage Capacity 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5 MG 8.5 MG 8.5 MG 8.5 MG 8.5 MG
Miles of Water Mains 268 269 317 321 323 326 326 328 326 326
Sewer System
Miles of Sanitary Sewer 244 244 256 258 258 262 264 264 263 263
Miles of Storm Sewer 171 172 174 179 180 186 189 193 193 193
Sources:Various City Departments
Note: No Capital Asset Indicators are Available for the General Government Functions.
MGD - Million Gallons Daily
183
CliftonLarsonAllen LLP
CLAconnect.com
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and Members of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information
of the City of Eden Prairie, Minnesota (the City), as of and for the year ended December 31, 2018, and
the related notes to the financial statements, which collectively comprise City's basic financial
statements, and have issued our report thereon dated May 7, 2019.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements, but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we
do not express an opinion on the effectiveness of the City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses or significant deficiencies.
However, material weaknesses may exist that have not been identified.
@A member of
Nexia
International
Honorable Mayor and Members of the City Council
City of Eden Prairie
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that
are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the result of that testing, and not to provide an opinion on the effectiveness of the
City's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the City's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
/-e/Zi7e_Za,i4-d-7(_-,1-- ,<_././_/-
CliftonLarsonAllen LLP
Minneapolis, Minnesota
May 7, 2019
CliftonLarsonAllen LLP
CLAconnect.com
INDEPENDENT AUDITORS' REPORT ON
MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and Members of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Governmental Auditing
Standards, issued by the Comptroller General of the United States, the financial statements of the
governmental activities, the business-type activities, each major fund, and the aggregate remaining
fund information of the City of Eden Prairie, Minnesota (the City), as of December 31, 2018, and the
related notes to the financial statements, which collectively comprise the City's basic financial
statements and have issued our report thereon dated May 7, 2019.
The Minnesota Legal Compliance Audit Guide for Cities promulgated by the State Auditor pursuant to
Minnesota Statutes § 6.65 contains seven categories of compliance to be tested: contracting and
bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements,
miscellaneous provisions and tax increment financing. Our audit included all of the listed categories.
In connection with our audit, nothing came to our attention that caused us to believe that the City, failed
to comply with the provisions of the Minnesota Legal Compliance Audit Guide for Cities. However, our
audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had
we performed additional procedures, other matters may have come to our attention regarding the City's
noncompliance with the above referenced provisions, insofar as they relate to accounting matters.
The purpose of this report is solely to describe the scope of our testing of compliance relating to the
provisions of the Minnesota Legal Compliance Audit Guide for Cities and the results of that testing and
not to provide an opinion on compliance. Accordingly, this report is not suitable for any other purpose.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
May 7, 2019
�A member of
Nexia
International
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentations May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, Minnesota Recreation and Parks Association IV.C.
Parks and Recreation Award of Excellence for PeopleFest!
A Community Celebration of Culture
Requested Action
Move to: Accept the Minnesota Recreation and Parks Association Award of Excellence for
the 2018 series of events entitled"PeopleFest! A Community Celebration of
Culture."
Synopsis
Aimee Peterson, representing the Minnesota Recreation and Parks Association will present the
MRPA Award of Excellence for PeopleFest.
Background
As a community growing in ethnic diversity, the City of Eden Prairie established a new, week-
long series of events called"PeopleFest! A Community Celebration of Culture." The inaugural
events took place August 3-9, 2018 and featured a number of smaller-scale classes,
demonstrations and speakers leading up to the culminating event—the "PeopleFest! Party"held
on August 9 at Staring Lake Park Amphitheatre and plaza. The overall goals of the project were
to strengthen community connections and deepen the appreciation for the variety of cultures that
make up the Eden Prairie Community. The following free events were held:
August 3 Mariachi Los Soles performance and the movie Coco (movie cancelled for rain)
August 4 The Human Library
August 5 Cricket Demonstration
August 6 Book Discussion: The Song Poet:A Memoir of My Father
August 7 Class: Minnesota Muslims Up Close
August 8 Somali Dance Troupe performance
August 9 PeopleFest! Party
This collaborative effort came together as a result of a desire on the part of both City and School
District leadership to showcase and celebrate the diversity of cultures represented in the Eden
Prairie community. Ideas had been generated by Eden Prairie Schools Community Education, the
City's Human Rights and Diversity Commission as well as the Parks and Recreation
Department, and it became clear that a joint project with several other community partners was
the most authentic way to plan and execute the celebration. Joining these three entities were the
Eden Prairie Community Foundation, the Eden Prairie Chinese Association, Hennepin County
Library and Interfaith Circle.
In addition, the following organizations provided an informational booth, demonstration or
performance during the course of the events:
• Strykers Cricket Club
• Islamic Resource Center
• Minnesota Tamil Sangam
• Heritage Association of Romanian Americans
• Mothers Tutoring Academy(Somali youth-serving organization)
• Jawaahir Dance Company
• Academy of Russian Ballet
• Eden Prairie String Academy
• SEWA-AIFW (Asian Indian Family Wellness)
• Hennepin County Child and Teen Checkups Program
• School of Rock
• Fortune Relief and Youth Empowerment Organization
The signature event called the PeopleFest! Party was a combination of a resource fair and a
multi-disciplinary performing arts showcase. A call for artists and call for participating
organizations were advertised, with options for having a 10'x10' informational booth at the event
and/or proposing a 15-20-minute performance as part of the 3-hour showcase. There was no fee
for organizations to participate and all performers were volunteer. In true community spirit, and
without any direct recruitment, all of the booth spaces were taken and performance slots were
filled with a wide spectrum of organizations participating. Performances included Romanian
folk dance, south Asian drumming and martial arts, Russian ballet, Bollywood dance, traditional
Chinese dance and ethnic dance from Arabic nations.
Plans for the 2019 PeopleFest! are underway, with events being held August 4-13 and the
PeopleFest! Party scheduled for Sunday, August 11 from 3:00-7:00 p.m.
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentations May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, Minnesota Recreation and Parks Association IV.D.
Parks and Recreation Award of Excellence for the Passport to Fun
Scholarship Program.
Requested Action
Move to: Accept the Minnesota Recreation and Parks Association Award of Excellence for
the 2018 Passport to Fun Scholarship Program
Synopsis
Aimee Peterson, representing the Minnesota Recreation and Parks Association will present the
MRPA Award of Excellence for Passport to Fun.
Background
Passport to Fun is a program that enables people to participate in City of Eden Prairie Parks and
Recreation programs who may otherwise be unable due to financial constraints. The program is
available to persons who live or work in the City of Eden Prairie and have a financial need. The
program provides free access to Open Swim, Open Gym and Open Skate at the Eden Prairie
Community Center. It also allows access to Parks and Recreation programs at a 50%reduction in
fee.
In 2018, upon recognizing the amount of barriers to the program, research was conducted by
staff to seek out opportunities for improvements. Staff conducted a market survey with
neighboring communities about their scholarship programs, tested out our registration software
to see if it could follow through on the changes we hoped to make and partnered with our
Finance department to ensure dollars were flowing from the correct budgets as well as partnering
with PROP to ensure they were on board with our new streamlining processes.
After testing, staff launched the new Passport to Fun program by allowing participants to register
online for programs.
Not only did this strategic change create needed efficiencies organizationally, but demonstrated
the City's commitment to removing barriers.
Although a majority of program registrations still took place in-person, this transition made
online access available for those who found it more convenient. With any type of fee assistance
program, there is a sensitivity and a vulnerability piece at play for those participants in need.
Being able to offer online accessibility for registration, with the discount automatically applied to
their account, was also an effort to allow for anonymity and compassion. Staff anticipate online
utilization to increase in 2019 and years to come now that more participants are realizing this
added benefit.
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentations May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, American Red Cross Awards IV.E.
Parks and Recreation
Requested Action
Move to: Accept the Red Cross Awards presented to Jasmine Ellingson and the Parks &
Recreation Department's Aquatic programs.
Synopsis
The American Red Cross is the governing body for our aquatics programming for the Eden
Prairie Parks and Recreation Department. Annually the Red Cross holds an awards ceremony to
recognize achievements of excellence for aquatic programs throughout the state.
In 2018, the City of Eden Prairie was recognized as a"Gold Level Learn to Swim Provider."
Eden Prairie has the second highest participant numbers for group swim lessons in the state of
Minnesota- second only to the City of St. Paul.
Jasmine Ellingson was awarded an official Certificate of Appreciation for becoming an
American Red Cross Water Safety Instructor Trainer (WSIT). Caitlin Bailey, a Head Guard for
Eden Prairie Aquatics, was also recognized with a Certificate of Appreciation for becoming an
American Red Cross Lifeguard Instructor Trainer(LGIT).
The Eden Prairie Community Center was also awarded a Certificate of Appreciation for hosting
its first ever American Red Cross Training Academy. We were the only facility in the state of
Minnesota to offer this academy in 2018, and the first academy to be hosted within the state of
Minnesota in the last 5 years. Thanks to Jasmine and her team's efforts Eden Prairie not only has
a reputation for a state of the art Aquatics Center but also high quality, regionally-recognized
programming.
ITEM NO. VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,MAY 7, 2019 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Kathy Nelson, Mark
Freiberg, and PG Narayanan
CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Fire Chief Scott Gerber,
Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and
Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose,
Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Katie O'Connor
Workshop-Heritage Rooms I and II(5:30)
SOUTHWEST LIGHT RAIL TRANSIT CONSTRUCTION UPDATE (5:30— 6:15)
Mayor Case announced to the Council the Board and Commission Banquet program
feature a panel discussion by the Council Members.
James Mockovciak, Community Outreach Coordinator for Eden Prairie and Minnetonka,
Ryan Kronzer, Assistant Director of Design, and Nick Dial, Assistant Director of
Construction provided an overview of the Southwest Light Rail Transit (SWLRT)
updates.
Mockovciak provided an overview of the project and the communications and outreach.
Ticket revenue for SWLRT will be opening in 2023. There will be 16 stations and the
line will connect to other existing lines. The groundbreaking occurred November 2018. In
regards to the overall project schedule, they anticipate receiving the full funding grant
agreement(FFGA) this year. Communications and outreach has involved engaging many
stakeholders. The Project Office will be managing social media accounts throughout the
project and will conduct media tours. The Community Relations Leader, Kimberly
Sannes, will be providing live updates, including hotline updates. The hotline will be
available, starting next week, 24 hours, seven days a week through a call center. Sannes
will also be working directly with businesses to coordinate access plans. Utilized best
practices include meeting with advisory committees, signage, construction open houses
and community meetings, video animation, door-to-door canvassing, media briefings,
and website updates. Updates will be provided via email blasts, twitter, and the website.
Kronzer stated the SouthWest Transit Station there will be an additional 525 parking
spaces. The LRT will arrive underneath the parking structure, and the station will have
indoor waiting rooms. The light rail transit (LRT) will then cross Prairie Center Drive.
Eden Prairie Town Center station has been added to project after receiving a congestion
mitigation and air quality improvement program grant(CMAQ). An extension of Eden
City Council Workshop Minutes
May 7, 2019
Page 2
Road will provide access to the station. Technology Drive and Viking Drive will be the
two at grade stations controlled by gates.
Aho inquired what the traffic priority will be, the light rail or existing traffic. Kronzer
responded the train will send a signal when it is coming to the intersection and will
technically have priority. Ellis added the Technology Drive intersection was of the most
concern. City staff worked with the Project Office to model what the traffic flow would
look like. In order to mitigate traffic issues, double left turn lanes will be added to Flying
Cloud Drive onto Technology Drive, Technology Drive onto Flying Cloud Drive, double
right turn lanes onto Flying Cloud Drive, and an additional through lane on Technology
Drive.
Kronzer stated there will be go to card readers for riders and ticket vending machines.
The original public art fund was cut from the project,but there are functional wickets that
distinguish the stations. Freiberg inquired how tall the wickets are. Ryan responded about
18 feet tall, and they are functional with speakers and lights.
Narayanan inquired how the LRT is set up for ADA compliance. Kronzer replied all of
the stations are handicap accessible and meet ADA compliance. At every track crossing
and the edge of the platform, there are tactile warnings. Walkways are slopped with
handrails. Stations also have brail, audio, and are well lit.
Aho inquired what will be at the crossing near the hotels at T.H. 212. Kronzer stated
there will be a traffic signal and gate arms on both sides of the track. Aho inquired if train
horns will need to be sounded at the crossing. Kronzer stated generally train horns would
only be blown in the case of an emergency, but he will get back to staff with a definitive
answer.
Kronzer stated the Golden Triangle Station will include a 74 space surface park-and-ride
lot. There will be a long LRT bridge going over Shady Oak Road and T.H. 212. The City
West Station will include 120 surface park-and-ride lot spaces. As the LRT leaves Eden
Prairie into Minnetonka, it will go under T.H. 62 via tunnel.
Dial stated the contractors have been working towards submittals in order to begin
construction on site. Construction sequencing will include utilities, site prep, structures,
track and stations, systems, and testing. The construction scope includes 16 stations, 44
structures, 15 at-grade LRT crossings, over 100 retaining walls, about 182,000 track feet,
and about 7.8 miles of shared LRT and freight rail corridor. There will be low impact
activities to begin preparing the stations: clearing and grubbing, fencing, and erosion
control. Some lane closures and sidewalk closures will be necessary. Off Prairie Center
Drive there will be a pedestrian detour. The LRT bridge over I-494 will require private
utility survey, removal and relocation. Golden Triangle Station will include similar low
impact activities and a field trailer installation.
Mockovciak stated all non-federal funding is committed, all critical third party
agreements have been signed, the project has meet the Federal Transportation
Administration (FTA)readiness requirements, and federal funding has been appropriated
by Congress.
City Council Workshop Minutes
May 7, 2019
Page 3
II. HOUSING TASK FORCE APPOINTMENTS (6:15— 6:30)
City Manager Getschow stated Council Members have received the submitted Housing
Task Force applications.
Case stated he would like the Task Force to work on a list of options to present to the
Council. The objective is not to determine if affordable housing is necessary. The Task
Force is meant to be a fact-finder mission rather than a debate. Selected Task Force
members should have various perspectives on the topic.
The Council determined a list of eleven members to be appointed to the Housing Task
Force: Carol Bomben, Pedro Curry, Terry Farley, Marlene Fischer, Joan Howe-Pullis
(chair), Lyndon Moquist (vice chair), Mohamed Nur, Joan Palmquist, Anne Peacock,
Kenneth Robinson, and Emily Seiple.
Open Podium - Council Chamber (6:30)
III. OPEN PODIUM
IV. ADJOURNMENT
ITEM NO. VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MAY 7, 2019 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark
Freiberg, P G Narayanan, and Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay
Lotthammer, City Attorney Ric Rosow, and Council
Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
Mayor Case called the meeting to order at 7:00 PM. All Council Members were present.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. 1 MILLION CUPS
Patrick Donohue, representing 1 Million Cups, gave a PowerPoint presentation about 1
Million Cups. The organization was started in 2012 by the Kauffman Foundation. It is a
free program designed to educate, engage and inspire entrepreneurs around the country.
He said the local Eden Prairie group meets every Wednesday morning at one of three
different locations. The organization gives local entrepreneurs an opportunity to tell
their stories and to receive help and support from community members in a safe place.
Nelson asked how people could find out where the weekly meetings are held. Mr.
Donohue replied the information is posted on their website,
lmillioncups.com/edenprairie.
B. SENIOR AWARENESS MONTH PROCLAMATION
Mayor Case read a proclamation proclaiming May 2019 as Senior Awareness Month.
He presented the proclamation to representatives of the Eden Prairie Senior Center.
CITY COUNCIL MINUTES
May 7, 2019
Page 2
C. ACCEPT DONATION FROM COMCAST TO EDEN PRAIRIE CRIME FUND
OF $5,000 FOR SAFETY CAMP (Resolution No. 2019-54)
Chief Weber said Comcast made a donation of$5000 to the Eden Prairie Crime Fund to
go towards Safety Camp.
MOTION: Aho moved, seconded by Nelson, to adopt Resolution No. 2019-54
accepting the donation of$5,000 for the Eden Prairie Crime Fund that was donated
from Comcast to go towards Safety Camp. Motion carried 5-0.
D. PEACE OFFICER MEMORIAL DAY PROCLAMATION
Mayor Case read a proclamation proclaiming the week or May 12-16, 2019, as National
Police Officer Memorial Week 2019 in the City of Eden Prairie, with Wednesday, May
15, 2019, designated as Peace Officers Memorial Day.
E. HUMAN RIGHTS AWARDS
Getschow said members of the Human Rights &Diversity Commission (HRDC)will
present three Human Rights awards.
Katherine Lucht, representing the HRDC, reviewed the goal of the Eden Prairie Human
Rights awards to recognize outstanding individuals, nonprofits, businesses and youth
that promote and encourage human rights and diversity. She read the Eden Prairie
Manifesto and noted this is the 26th anniversary of that document.
Greg Leeper, Chair of the HRDC,presented the Individual Award to Christine Erickson
for her work to raise awareness of human trafficking.
Nikhita Dhar, HRDC Student Representative,presented the Youth Award to Miske Ali
for her work to advocate for Muslim students at Eden Prairie High School.
Meghana Chimata, HRDC Student Representative,presented the Nonprofit Award to
Onward Eden Prairie, an organization that strives to ensure all young adults have a
place to sleep and to provide them with a case manager if needed.
Case thanked the HRDC Commission members for their work and noted it would be a
good time for the current Council Members to reaffirm the Eden Prairie Manifesto at an
upcoming meeting.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Narayanan moved, seconded by Freiberg, to approve the agenda as published.
Motion carried 5-0.
VI. MINUTES
CITY COUNCIL MINUTES
May 7, 2019
Page 3
A. COUNCIL WORKSHOP HELD TUESDAY,APRIL 16, 2019
B. CITY COUNCIL MEETING HELD TUESDAY,APRIL 16, 2019
MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City
Council workshop held Tuesday, April 16, 2019, and the minutes of the City Council
meetings held Tuesday, April 16, 2019, as published. Motion carried 5-0.
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. BEVERLY HILL by Great Oaks 2nd'LLC. Second Reading of Ordinance No. 11-2019
for Zoning District Change from Rural to R1-9.5 on 6.86 acres (Ordinance No. 11-
2019 for Zoning Change)
C. SMITH VILLAGE by United Properties. Second Reading of Ordinance 12-2019-
PUD-6-2019 for PUD District Review with Waivers and Zoning District Change from
PUB and I-GEN to RM-2.5 on 7.16 acres; Resolution 2019-55 for Site Plan Review on
7.16 acres (Ordinance No. 12-2019-PUD-6-2019 for PUD District/Zoning Change;
Resolution No. 2019-55 Preliminary Plat)
D. AWARD CONTRACT TO MIDWEST PLAYSCAPES FOR RESURFACING OF
RUBBER SAFETY SURFACE AT ROUND LAKE PARK SPLASH PAD AND
PLAY AREA
E. DIRECT STAFF TO NOT WAIVE MONETARY LIMITS ON MUNICIPAL
TORT LIABILITY ESTABLISHED BY MINNESOTA STATUTES 466.04
F. APPROVE AGREEMENT WITH HTPO FOR PRELIMINARY DESIGN
SERVICES FOR PIONEER TRAIL RECONSTRUCTION PROJECT
G. APPROVE AGREEMENT WITH BLUE WATER SCIENCE FOR 2019 WATER
QUALITY MONITORING PROGRAM
H. APPROVE AGREEMENT WITH J&N WEED HARVESTING FOR WEED
HARVESTING IN MITCHELL AND RED ROCK LAKES
I. ADOPT RESOLUTION NO. 2019-56 APPROVING PURCHASE OF
PROPERTY FROM STATE OF MINNESOTA FOR CONVEYANCE NO. 2018-
0129
J. AWARD CONTRACT TO BITUMINOUS ROADWAYS FOR 2019 MILL AND
OVERLAY PROJECT
CITY COUNCIL MINUTES
May 7, 2019
Page 4
K. AWARD CONTRACT TO PEARSON BROTHERS, INC. FOR 2019
SEALCOAT PROJECT
L. AWARD CONTRACT TO FORD OF HIBBING TO PURCHASE NEW 2020
FORD UTILITY INTERCEPTOR HYBRID
M. AWARD CONTRACT TO US DIGITAL DESIGNS FOR G2 FIRE STATION
ALERTING SYSTEM
N. AWARD CONTRACT TO RACOM FOR INSTALLATION OF USDD
PHOENIX G2 ALERTING SYSTEM
MOTION: Aho moved, seconded by Narayanan, to approve Items A-N on the
Consent Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS/MEETINGS
A. INTERNATIONAL SCHOOL OF MN LLC by International School of MN LLC.
Resolution 2019-57 for PUD concept review on approximately 55 acres; First reading
of an ordinance for PUD district review with waivers on approximately 55 acres
(Ordinance District Change; Resolution No. 2019-57 PUD Concept)
Getschow said the applicant is requesting approval to construct a 5,742 square foot
cafeteria and classroom addition onto the west side of the existing middle school
classroom building at the International School of Minnesota. The 55-acre property is
located at 6385 Beach Road, which is east of Highway 494 and south of Highway 62.
The campus includes six buildings. The proposed addition includes a new dining area
and full service kitchen on the first floor and a new high tech physics lab and
classroom, a biology lab and classroom, and a small office space on the second floor.
John Harriss, Harriss Associates, gave a PowerPoint presentation reviewing the site
plan and construction details for the proposed addition. He noted he has been involved
in every building project at the International School since it was built in 1985.
Nelson commented there are a lot of lovely, large windows included in the plans. She
asked if they will be properly tinted so not too much heat comes in during the summer
or is lost in winter. Mr. Harriss replied the windows will be tinted for solar reflection.
They will have sun shades on the south and west, and the windows are designed
specifically for south and west elevations.
Freiberg asked how many trees will be impacted. Mr. Harriss replied none of the large
trees on the site will be impacted.
There were no comments from the audience.
CITY COUNCIL MINUTES
May 7, 2019
Page 5
MOTION: Nelson moved, seconded by Aho, to close the public hearing; to adopt
Resolution No. 2019-57 for Planned Unit Development concept review on
approximately 55 acres; to approve the 1st reading of Planned Unit Development
district review with waivers on approximately 55 acres; to direct staff to prepare a
development agreement incorporating staff and commission recommendations and
Council conditions; to authorize the issuance of an early land alteration permit for the
International School at the request of the developer subject to the conditions outlined
below; and to authorize the issuance of an early footing and foundation permit for the
International School at the request of the developer subject to conditions.
Case said he had the opportunity to look at the area to be used for the addition, and it
will be very low impact addition. He noted the school is on an incredible piece of
land.
VOTE ON THE MOTION: Motion carried 5-0.
B. VACATION OF DRAINAGE, UTILITY,AND SANITARY SEWER
EASEMENTS FOR SMITH VILLAGE (Resolution No. 2019-58)
Getschow said the property owners have requested the vacation of a number of
drainage, utility and sanitary sewer easements to facilitate the development of the Smith
Village project.
There were no comments from the audience.
MOTION: Aho moved, seconded by Narayanan, to close the public hearing; and to
adopt Resolution 2019-58 vacating drainage, utility and sanitary sewer easements.
Motion carried 5-0.
X. PAYMENT OF CLAIMS
MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as
submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan,
Nelson, and Case voting "aye."
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS,AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Complaints about Trash Receptacles in Yards —Council Member Freiberg
CITY COUNCIL MINUTES
May 7, 2019
Page 6
Council Member Freiberg said he wanted to have a discussion about some of
our residents' complaints about trash receptacles being left around front yards.
Because of the number of complaints received, he wanted to be proactive and
bring forth the issue. He noted 95% of the offenders have complied with the
ordinances for trash receptacles after having learned about the requirements in
the past. He thought we need some education on our website regarding the
ordinance for both residential and commercial sites. for residential areas, as well
as commercial sites, to be proactive about the concerns.
Case commented we have a lot of ordinances in our City that help us be
neighborly, such as the ordinance regarding the placement of sheds. This type of
ordinance is only enforced by complaint. He asked about the process when it
comes to trash cans left out longer than required. Getschow replied it is a
complaint-based process. We have staff that follow-up with visits and letters.
The same thing occurs for tall grass and outdoor storage complaints and other
quality of life issues. In the case of trash receptacles, we usually get immediate
compliance, and education plays a big role in that compliance. He noted we do
not check stores on a daily basis.
Case said Council Member Freiberg raises a good idea and asked if staff would
discuss this at a staff meeting and explore some ideas for getting the information
on our social media.
2. Appointments to the Housing Task Force
Case said the Council Members discussed the appointments during the
workshop session this evening. He noted by establishing the Housing Task
Force the City would be joining the County in the forefront of investigating and
addressing the affordable housing issue. He said the Council discussed having
ten members on the task force at the workshop tonight; however, in the
meantime Carol Bomben was reached out to and she has agreed to serve as the
eleventh member, if it is agreeable with the other Council Members. The
consensus was to add Ms Bomben at the eleventh member.
MOTION: Aho moved, seconded by Narayanan, to appoint John Howe-
Pullis, Lyndon Moquist, Anne Peacock, Carol Bomben, Emily Seiple, Joan
Palmquist, Kenneth Robinson, Marlene Fischer, Mohamed Nur, Pedro Curry
and Terry Farley to the Housing Task Force, and recommending Joan Howe-
Pullis as Chair and Lyndon Moquist as Vice Chair of the Housing Task Force.
Nelson commented the task force is a great idea, and suggested the they could
also address other types of housing as well as affordable housing.
Case said he would like to see the emphasis on the great need for affordable
housing because there are people who cannot find housing to live in at their
current income levels. Our housing needs for the next 10-30 years will include a
CITY COUNCIL MINUTES
May 7, 2019
Page 7
spectrum of all housing, but our focus right now is affordable housing. He noted
the task force is tasked with three general areas:
1. Gather together all the information out there and meet with developers,
realtors and the school district;
2. Locate all the programs that cities in the region, the state and the nation
are using to encourage affordable housing;
3. Bring back to the Council a long list of options that are recommended as
possibilities to address this crisis that is unfolding in the Twin Cities
area.
Nelson said she would like to add the topic of how we promote what we want
with the limited land we have left. She also wanted to know the tools available
to us.
Case said we want to know how we get more affordable housing and how other
cities are doing it. Even though other cities may be doing this,he thought we are
approaching it in a new and novel way.
Aho said there ae a lot of tools out there. He thought it is good just to bring back
the ideas to us and then we can prioritize them.
Getschow said the goal of the task force is not just to come back and report;
rather, his idea was to schedule periodic workshops to check back in with the
City Council to make sure they are in synch.
Nelson said she would like to get emails with any PowerPoint presentations the
task force may receive.
Narayanan said this is one of the most important tasks we have done. He noted
Mayor Case and he recently met with one of the local businesses that is trying to
look at interconnectedness.
Freiberg said he started talking about this at his very first City Council meeting.
He was excited we are going to be proactive by following this process.
VOTE ON THE MOTION: Motion carried 5-0.
Aho thanked all those who applied to serve on the task force.
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
CITY COUNCIL MINUTES
May 7, 2019
Page 8
E. REPORT OF PUBLIC WORKS DIRECTOR
1. Contract for Ground Storage Water Reservoir and Pump Station
Ellis gave a PowerPoint presentation about the ground storage water reservoir
and pump station project. He said the facility will add an additional four million
gallons of water storage for Eden Prairie, which will add resilience to the
system. There has been some concern about water storage availability on the
west side of town, and this project will help alleviate the concern. He said the
site for the facility is the former MnDOT property near the Smith-Douglas-
More House and Hwy 212. It is a nice location for the tower and is on public
land. It is very near the original Eden Prairie Rail Depot, and the design of the
building will recreate that environment. The site will be planted with native
grasses, and there will be trees and landscaping between the site and Hwy 212.
Ellis reviewed the three bids received, and noted staff recommends accepting
the lowest bid of$7,957,353.00 which includes the base bid and alternates.
Funding will largely come from water access charges and water enterprise
bonds. Construction will start after the bid award, with construction completed
by August, 2020.
Nelson asked if the PVC pipe proposed for the facility will last as long as other
types. Ellis replied PVC will last 100+years, and he has no reservation about
using it.
Aho asked about the height of the reservoir. Ellis replied there is about 30 feet
above ground and 10-20 feet below. He noted they will have as much
underground as is feasible.
Freiberg asked about the length of the railroad tracks by the building. Ellis
replied it will be about 250 feet.
MOTION: Nelson moved, seconded by Narayanan, to award the construction
contract for the ground storage water reservoir and pump station to Rice Lake
Construction in the amount of$7,957,353.00. Motion carried 5-0.
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
CITY COUNCIL MINUTES
May 7, 2019
Page 9
MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried
5-0.Mayor Case adjourned the meeting at 8:18 p.m.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Christy Weigel, Clerk's License Application List VIII.A.
Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
Requested Action
Motion: Approve the licenses listed below
Gambling/Bingo Cancellation of Temporary Liquor
Organization: Foxjets Swim Team License approved Jan 22, 2019
Event: Hometown Celebration Organization: Eden Prairie Lions Club
Place: Round Lake Park Event: Corn Feed
16691 Valley View Road Date: August 3, 2019
Date: July 3, 2019 Place: Round Lake Park
16691 Valley View Road
Temporary Liquor
Organization: Eden Prairie Lions Club
Event: Air Expo
Date: July 12-14, 2019
Place: Flying Cloud Airport
10110 Flying Cloud Drive
Temporary Beer
Organization: Eden Prairie Lions Club
Event: Corn Feed
Date: August 3, 2019
Place: Round Lake Park
16691 Valley View Road
Massage Therapist
Brandon Lee Zimmerschied
Elements Massage
10165 Hennepin Town Road#103
Nhia David Her
Massage Retreat& Spa
8248 Commonwealth Drive
- 1 -
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development/Planning International School of Minnesota— VIII.B.
Janet Jeremiah/Beth Novak-Krebs Cafeteria and Classroom Addition
Requested Action
Move to:
• Approve the 2nd reading of the Ordinance for a Planned Unit Development District
Review with waivers on approximately 55 acres
• Adopt a Resolution for a Site Plan on 55 acres.
• Approve the Development Agreement.
Synopsis
This is the final approval for the International School of Minnesota Cafeteria and Classroom
Addition. The 55-acre property is located at 6385 Beach Road,which is east of Highway 494 and
south of Highway 62. The campus includes six buildings. The proposal includes the construction
a 5,742 square foot cafeteria and classroom addition onto the west side of the existing middle
school classroom building.
Attachments
1. Ordinance for PUD
2. Resolution for Summary of Ordinance
3. Resolution for Site Plan
4. Development Agreement
INTERNATIONAL SCHOOL OF MINNESOTA
CAFETERIA AND CLASSROOM ADDITION
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 13-2019-PUD-7-2019
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA,AMENDING
CERTAIN LAND WITHIN A ZONING DISTRICT,AMENDING THE LEGAL
DESCRIPTIONS OF LAND IN EACH DISTRICT,AND,ADOPTING BY REFERENCE
CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS,
CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance (hereinafter, the
"land") is legally described in Exhibit A attached hereto and made a part hereof.
Section 2. That action was duly initiated proposing that the land be amended within
the Public Zoning District 13-2019-PUD-7-2019 (hereinafter "PUD-7-2019-PUB).
Section 3. The City Council hereby makes the following findings:
A. PUD-7-2019-PUB is not in conflict with the goals of the Comprehensive Guide
Plan of the City.
B. PUD-7-2019-PUB is designed in such a manner to form a desirable and unified
environment within its own boundaries.
C. The exceptions to the standard requirements of Chapters 11 and 12 of the City
Code that are contained in PUD-7-2019-PUB are justified by the design of the
development described therein.
D. PUD-7-2019-PUB is of sufficient size, composition, and arrangement that its
construction, marketing, and operation is feasible as a complete unit without dependence
upon any subsequent unit.
Section 4. The land shall be subject to the terms and conditions of that certain
Development Agreement dated as of May 21, 2019, entered into between The International
School of Minnesota, LLC, and the City of Eden Prairie, (hereinafter"Development
Agreement"). The Development Agreement contains the terms and conditions of PUD-7-2019-
PUB, and are hereby made a part hereof.
Section 5. The proposal is hereby adopted and the land shall be, and hereby is
amended within the Public Zoning District and shall be included hereafter in the Planned Unit
Development 7-2019-PUB, and the legal descriptions of land in each district referred to in City
Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly.
Section 6. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated
verbatim herein.
Section 7. This Ordinance shall become effective from and after its passage and
publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
7th day of May, 2019, and finally read and adopted and ordered published in summary form as
attached hereto at a regular meeting of the City Council of said City on the 21st day of May,
2019.
ATTEST:
Kathleen Porta, City Clerk Brad Aho, Acting Mayor
PUBLISHED in the Eden Prairie News on , 2019.
EXHIBIT A
PUD Legal Description
Lot 1, Block 1,International School, Hennepin County
Torrens
INTERNATIONAL SCHOOL OF MINNESOTA
CAFERTERIA AND CLASSROOM ADDITION
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
SUMMARY OF
ORDINANCE NO.13-2019-PUD-7-2019
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,AMENDING THE
ZONING OF CERTAIN LAND WITHIN ONE DISTRICT,AND ADOPTING BY
REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99,WHICH, AMONG
OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Summary: This ordinance allows amendment of the zoning of land located at
6385 Beach Road within the Public Zoning District. Exhibit A, included with this Ordinance,
gives the full legal description of this property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
Kathleen Porta, City Clerk Brad Aho, Acting Mayor
PUBLISHED in the Eden Prairie News on , 2019.
(A full copy of the text of this Ordinance is available from City Clerk.)
EXHIBIT A
Lot 1, Block 1,International School, Hennepin County
Torrens
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2019-
A RESOLUTION GRANTING SITE PLAN APPROVAL
FOR THE INTERNATIONAL SCHOOL CAFETERIA AND CLASSROOM ADDITION
BY THE INTERNATIONAL SCHOOL OF MINNESOTA
WHEREAS, the International School of Minnesota, has applied for Site Plan approval of
the International School Cafeteria and Classroom Addition to construct a 5,742 square foot
cafeteria and classroom addition, by an Ordinance approved by the City Council on May 21,
2019; and
WHEREAS, the Planning Commission reviewed said application at a public hearing at
its April 8, 2019 meeting and recommended approval of said site plans; and
WHEREAS, the City Council has reviewed said application at a public hearing at its
May 7, 2019 meeting.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EDEN PRAIRIE,that site plan approval is granted to the International
School of Minnesota based on the Development Agreement between the International School of
Minnesota and the City of Eden Prairie, reviewed and approved by the City Council on May 21,
2019.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2019.
Brad Aho, Acting Mayor
ATTEST:
Kathleen Porta, City Clerk
DEVELOPMENT AGREEMENT
INTERNATIONAL SCHOOL OF MINNESOTA(ISM)
CAFETERIA AND CLASSROOM ADDITION
THIS DEVELOPMENT AGREEMENT ("hereinafter referred to as the "Cafeteria and
Classroom Addition Agreement" is entered into as of , 2019, by The International
School of Minnesota, LLC, a Delaware limited liability company, hereinafter referred to as
"Developer," its successors and assigns, and the CITY OF EDEN PRAIRIE, a municipal
corporation, hereinafter referred to as "City":
WITNESSETH:
WHEREAS,Developer has applied to City for Planned Unit Development Concept Review
on 55 acres, Planned Unit Development District Review with waivers on 55 acres, and Site Plan
Review on 55 acres, (the "Applications"), legally described on Exhibit A (the"Property");
WHEREAS,the City has previously approved:(i)Ordinance#10-87 approving amendments
to zoning and Resolution #87-60 approving amendment of the Comprehensive Plan in 1987, (ii)
Resolution #90-121 approving Final Plat, (ii) Ordinance #4-90 amending Ordinance #10-87; (ii)
Resolution#90-211 granting Site Plan approval in 1990,(iii) Variance by the Board of Adjustments
and Appeals Final Order#92-0004 in 1992;(iv)Ordinance#27-94 approving zoning amendment in
1994; (iv) Ordinance No. 7-99 approving zoning amendment and Resolution No 99-75 approving
site plan in 1999; Resolution No. 2001-85 approving Planned Unit Development Concept
Amendment, Ordinance No. 17-2001-PUD-12-2001 approving Zoning District Amendment in the
Public Zoning District and Resolution No.2001-89 approving Site Plan Review;and Resolution No.
Development Agreement—ISM Cafeteria and Classroom Addition 1
2012-154 approving Planned Unit Development Concept Review, Ordinance No. 1-2013-PUD-1-
2013 approving Planned Unit Development District Review and Zoning District Amendment with
the Public Zoning District , and Resolution No. 2013-03 approving Site Plan Review, all such
approvals collectively referred to herein as the "Prior Approvals."
WHEREAS, Developer desires to construct a cafeteria and classroom addition.
NOW,THEREFORE,in consideration of the City adopting Resolution No. for
Planned Unit Development Concept Review, Ordinance No. for Planned Unit
Development District Review with waivers and Resolution No. for Site Plan Review,
hereafter referred to as the"2019 Approvals",Developer agrees to construct,develop and maintain
the Property as follows:
1. PLANS: Developer shall develop the Property in conformance with the materials revised
and stamp dated , reviewed and approved by the City Council on
,(hereinafter the"Plans")and identified on Exhibit B,subject to such changes
and modifications as provided herein.
2. EXHIBIT C: Developer agrees to the terms, covenants, agreements, and conditions set
forth in Exhibit C.
3. DEVELOPER'S RESPONSIBILITY FOR CODE VIOLATIONS: In the event of a
violation of City Code relating to use of the Land construction thereon or failure to fulfill an
obligation imposed upon the Developer pursuant to this Agreement,City shall give 24 hour
notice of such violation in order to allow a cure of such violation, provided however, City
need not issue a building or occupancy permit for construction or occupancy on the Land
while such a violation is continuing,unless waived by City.
The existence of a violation of City Code or the failure to perform or fulfill an obligation
required by this Agreement shall be determined solely and conclusively by the City Manager
of the City or a designee.
4. DEVELOPER'S RESPONSIBILITY FOR ITS CONTRACTORS: Developer shall
release,defend and indemnify City,its elected and appointed officials,employees and agents
from and against any and all claims, demands, lawsuits, complaints, loss, costs (including
attorneys' fees), damages and injunctions relating to any acts, failures to act, errors,
omissions of Developer or Developer's consultants,contractors,subcontractors,suppliers and
agents. Developer shall not be released from its responsibilities to release, defend and
indemnify because of any inspection, review or approval by City.
5. EXTERIOR MATERIALS: Prior to building permit issuance,Developer shall submit to
the City Planner,and receive the City Planner's written approval of a plan depicting exterior
Development Agreement—ISM Cafeteria and Classroom Addition 2
materials and colors to be used on the buildings on the Property.
Prior to issuance of any occupancy permit for the Property, Developer shall complete
implementation of the approved exterior materials and colors plan in accordance with the
terms and conditions of Exhibit C, attached hereto.
6. GRADING, DRAINAGE, AND STORMWATER POLLUTION PREVENTION
PLANS:
A. FINAL GRADING AND DRAINAGE PLAN: Developer agrees that the grading
and drainage plan contained in the Plans is conceptual. Prior to the release of a land
alteration permit for the Property, Developer shall submit and obtain the City
Engineer's written approval of a final grading and drainage plan for the Property. The
final grading and drainage plan shall include all wetland information, including
wetland boundaries,wetland buffer strips and wetland buffer monument locations;all
Stormwater Facilities, such as water quality ponding areas, stormwater detention
areas, and stormwater infiltration systems; and any other items required by the
application for and release of a land alteration permit. All design calculations for
storm water quality and quantity together with a drainage area map shall be submitted
with the final grading and drainage plan. Developer shall furnish to the City
Engineer and receive the City Engineers'written approval of a security in the form of
a bond, cash escrow, or letter of credit, equal to 125% of the cost of said
improvements as required by City Code. Prior to release of the grading security,
Developer shall certify to the City that the Stormwater Facilities conform to the final
grading plan and that the Stormwater Facilities are functioning in accordance with the
approved plans.
Developer shall employ the design professional who prepared the final grading plan.
The design professional shall monitor critical phases of construction for conformance
to the approved final grading plan and Stormwater Pollution Prevention Plan
(SWPPP). The design professional shall provide a final report to the City certifying
completion of the grading in conformance the approved final grading plan and
SWPPP. In addition, the design professional retained by the Developer to perform
the monitoring of the Project shall be responsible for all monitoring, data entry and
reporting to the PermiTrack ESC web-based erosion and sediment permit tracking
program utilized by the City.
B. STORMWATER FACILITY CONSTRUCTION: Stormwater Facilities,
including detention basins,retention basins,"Stormwater Infiltration"or"Filtration
Systems"(such as rainwater gardens,vegetated swales,infiltration basins,vegetated
filters, filter strips, curbless parking lot islands, parking lot islands with curb-cuts,
Development Agreement—ISM Cafeteria and Classroom Addition 3
traffic islands, tree box filters, bioretention systems or infiltration trenches) or
"Underground Systems" (such as media filters, underground sand filters,
underground vaults,sedimentation chambers,underground infiltration systems,pre-
manufactured pipes, modular structures or hydrodynamic separators) shall be
maintained by the Developer during construction and for a minimum of two(2) full
growing seasons after completion of the development to ensure that soil compaction,
erosion, clogging, vegetation loss, channelization of flow or accumulation of
sediment are not occurring,and thereafter by the Owner of the Property.Planting and
Maintenance Plans for the Stormwater Facilities (where appropriate)to ensure that
the Stormwater Facilities continue to function as designed in perpetuity must be
submitted prior to release of the first building permit for the Development
Developer shall employ the design professional who prepared the final grading plan
to monitor construction of the Stormwater Facilities for conformance to the
Minnesota Pollution Control Agency publication entitled"State of Minnesota Storm
Water Manual" most recent version, the approved final grading plan and the
requirements listed herein. All inspections of underground systems shall be
performed by personnel that have approved OSHA confined space training.
Maintenance techniques must be used during construction to protect the infiltration
capacity of all Stormwater Infiltration Systems by limiting soil compaction to the
greatest extent possible. This must include delineation of the proposed infiltration
system with erosion control fencing prior to construction; installation of the
infiltration system using low-impact earth moving equipment; and not allowing
equipment,vehicles, supplies or other materials to be stored or allowed in the areas
designated for stormwater infiltration during construction.
In areas of structural infiltration Developer shall prior to construction of the
infiltration system provide a plan that addresses: (i) construction management
practices to assure the infiltration system will be functional; (ii), erosion control
measures; (iii) infiltration capacity; (iv) performance specifications that the
completed infiltration system must meet to be considered functional by City and(v)
corrective actions that will be taken if the infiltration system does not meet the
performance specification.
All Stormwater Infiltration Systems must be inspected prior to final grading to ensure
that the area is infiltrating as proposed and to determine if corrective measures are
required to allow infiltration as proposed.
Field verification of post-construction infiltration rates must be provided to the City
within 30 days after the first rainfall event of inch or greater after the Stormwater
Development Agreement—ISM Cafeteria and Classroom Addition 4
Infiltration Systems become operational. If infiltration rates are reduced a plan to
restore adequate infiltration must be provided within 90-days of the field verification
test. The work required to bring the Stormwater Infiltration System back into
compliance be implemented within 60 days of City approval of the plan. Pervious
surfaces shall be stabilized with seed and mulch or sod and all impervious surfaces
must be completed prior to final grading and planting of the Stormwater Infiltration
Systems.
C. STORMWATER FACILITY INSPECTION AND MAINTENANCE: A
Stormwater Maintenance Plan must be provided for operation and maintenance of all
Stormwater Facilities to ensure they continue to function as designed in perpetuity
prior to issuance of the Land Alteration Permit. The Stormwater Maintenance Plan
must identify and protect the design, capacity and functionality of all Stormwater
Facilities. The Maintenance Plan must contain at a minimum: the party(s)
responsible for maintenance; access plans; inspection frequency; methods used for
field verification of infiltration for Stormwater Infiltration Systems;routine and non-
routine inspection procedures; sweeping frequency for all parking and road surfaces;
plans for restoration of reduced infiltration for Stormwater Infiltration Systems;and
plans for replacement of failed systems,all pursuant to and in accordance with Eden
Prairie City Code Section 11.55, Subd. 8.
During construction and for two years following completion of construction, all
Stormwater Facilities shall be inspected at a minimum of once annually to determine
if the Stormwater Facility(s) is treating stormwater as designed and should occur
within 72-hours after a rainfall event of one-inch or greater to verify infiltration. All
Stormwater Facilities shall be kept free of debris,litter,invasive plants and sediment.
Erosion impairing the function or integrity of the Stormwater Facilities,if any,must
be corrected and any structural damage impairing or threatening to impair the
function of the Stormwater Facilities must be repaired. The following criteria must
be included in the inspection:
• A storage treatment basin(including retention and detention basins)shall be
considered inadequate if sediment has decreased the wet storage volume by
50 percent or dry storage volume by 25 percent of its original design volume.
• A Stormwater Infiltration System shall be considered inadequate if sediment
has accumulated that impairs or has the potential to impair infiltration of
stormwater.
Development Agreement—ISM Cafeteria and Classroom Addition 5
• An underground storage chamber shall be considered inadequate if sediment
has decreased the storage volume by 50 percent of its original design volume.
Based on this inspection,if a Stormwater Facility requires cleanout,the Stormwater
Facility shall be restored to its original design and/or the infiltration capacity of the
underlying soils must be restored and any surface disturbance must be stabilized
within one year of the inspection date.
Sediment, debris, litter or vegetation removal in Stormwater Infiltration Systems
shall to the extent practical be removed by hand during dry periods. Only enough
sediment shall be removed as needed to restore hydraulic capacity, leaving as much
of the vegetation in place as possible. Any damaged turf or vegetation shall be
reseeded or replaced. For any situations in which hand removal is not practical,
Developer shall identify in the Stormwater Maintenance Plan procedures that will be
implemented to protect functionality of the Stormwater Infiltration Systems.
After the two year period of maintenance,the Owner of the Property shall continue to
be responsible for maintenance of the Stormwater Facilities. This shall include
inspections at a minimum of once per every five years. Regular maintenance shall be
conducted and must include regular sweeping of private streets,parking lots or drive
aisles at a minimum of once per year; debris and litter removal;removal of noxious
and invasive plants;removal of dead and diseased plants; maintenance of approved
vegetation; re-mulching of void areas; replanting or reseeding areas where dead or
diseased plants were removed;and removal of sediment build-up. Sediment build-up
in above-ground Stormwater Infiltration or Filtration Systems shall to the extent
practical be removed by hand. For any situations in which hand removal is not
practical, Developer shall identify in the Stormwater Maintenance Plan procedures
that will be implemented to protect functionality of the Stormwater Infiltration
Systems. Areas above Underground Systems shall be kept free of structures that
would limit access to the System for inspections, maintenance or replacement.
D. STORMWATER POLLUTION PREVENTION PLAN (SWPPP): Prior to
issuance of a land alteration permit,Developer shall submit to the City Engineer and
obtain City Engineer's written approval of Stormwater Pollution Prevention Plan
(SWPPP) for the Property. The SWPPP shall include all boundary erosion control
features, temporary stockpile locations, turf restoration procedures, concrete truck
washout areas and any other best management practices to be utilized within the
Project. Prior to release of the grading bond, Developer shall complete
implementation of the approved SWPPP.
7. IRRIGATION PLAN: Developer shall submit to the City Planner and receive the City
Development Agreement—ISM Cafeteria and Classroom Addition 6
Planner's written approval of a plan for irrigation of the landscaped areas on the Property.
The irrigation plan shall be designed so that water is not directed on or over public trails and
sidewalks.
Developer shall complete implementation of the approved irrigation plan in accordance with
the terms and conditions of Exhibit C prior to issuance of any occupancy permit for the
Property.
8. LANDSCAPE PLAN: Prior to building permit issuance,the Developer shall submit to the
City Planner and receive the City Planner's written approval of an executed landscape
agreement and a final landscape plan for the Property including all proposed trees shrubs,
perennials, and grasses as depicted on the Exhibit B Plans.
Prior to building permit issuance,Developer shall also submit to the City Planner and receive
the City Planner's written approval of a security in the form of a cash escrow, or letter of
credit, equal to 150%of the cost of said improvements including all proposed trees, shrubs,
perennials,and grasses as depicted on the landscape and tree replacement plan on the Exhibit
B Plans.
The approved landscape plan shall be consistent with the quantity,type,and size of all plant
materials shown on the landscape plan on the Exhibit B Plans.The approved landscape plan
shall include replacement trees of a 2.5-inch diameter minimum size for a shade tree and a 6-
foot minimum height for conifer trees. The approved landscape plan shall also provide that,
should actual tree loss exceed that calculated herein, Developer shall provide tree
replacement on a caliper inch per caliper inch basis for such excess loss.
The installation shall conform to the approved landscape plan including but not limited to the
size,species and location as depicted on the Exhibit B Plans.Any changes,including but not
limited to removal and relocation, to the landscape plan or landscaping installed on the
Property shall be reviewed and approved by the City prior to implementing said changes.
Developer shall complete implementation of the approved landscape plan as depicted on the
Exhibit B Plans and in accordance with the terms and conditions of Exhibit C of this
Development Agreement.
9. MECHANICAL EQUIPMENT SCREENING: Developer shall submit to the City
Planner,and receive the City Planner's written approval of a plan for screening of mechanical
equipment on the Property. For purposes of this paragraph, "mechanical equipment"
includes gas meters, electrical conduit,water meters, and standard heating,ventilating, and
air-conditioning units. Security to guarantee construction of said screening shall be included
with that provided for landscaping on the Property, in accordance with City Code
requirements. Developer shall complete implementation of the approved plan prior to
Development Agreement—ISM Cafeteria and Classroom Addition 7
issuance of any occupancy permit for the Property.
If,after completion of construction of the mechanical equipment screening,it is determined
by the City Planner,in his or her sole discretion,that the constructed screening does not meet
the Code requirements to screen mechanical equipment from public streets and differing,
adjacent land uses, then the City Planner shall notify Developer and Developer shall take
corrective action to reconstruct the mechanical equipment screening in order to cure the
deficiencies identified by the City Planner. Developer agrees that the City will not release
the security provided until Developer completes all such corrective measures.
10. OTHER AGENCY APPROVALS: The Developer shall be responsible for submitting to
the City Engineer,copies of all necessary approvals issued by other agencies for the project.
These submittals are required prior to issuance by the City of the corresponding City
permit(s).The agencies issuing such approvals include,but are not necessarily limited to,the
following: the Minnesota Pollution Control Agency, Metropolitan Commission
Environmental Services,Nine Mile Creek Watershed District.
The City Planner may determine that conditions of approval required by the Nine Mile Creek
Watershed District require changes to the City approvals which may entail additional City
review, including public hearing(s) for recommendation by the Planning Commission and
approval by the City Council.Developer consents to such additional review as determined by
the City Planner and agrees to an extension pursuant to Minn. Stat. Section 15.99 of an
additional 60 days for the addition review.
11. PERFORMANCE STANDARDS: Developer agrees that the Property will be operated in a
manner meeting all applicable noise,vibration,dust and dirt,smoke,odor and glare laws and
regulations. Developer further agrees that the facility upon the Property shall be operated so
noise,vibration,dust and dirt,smoke,odor and glare do not go beyond the Property boundary
lines.
12. PUD WAIVERS GRANTED: The city hereby grants the following waivers to City Code
requirements within the) Public Zoning District through the Planned Unit Development
District Review for the Property and incorporates said waivers as part of PUD (list PUD
number):
1. In the Public Zoning District, City Code requires a minimum of 75% of each facade
of the exterior building finish to consist of at least three contrasting yet
complimentary Class I materials such as glass, brick, and stone with one color
variation. The waiver allows the west elevation of the proposed addition to include
44% Class I material.
Development Agreement—ISM Cafeteria and Classroom Addition 8
13. REAFFIRMING PRIOR APPROVALS: Developer reaffirms and agrees to all terms,of
the Prior Approvals.The Prior Approvals remain in full force and effect as amended by 2019
Approvals.
14. RETAINING WALLS: Prior to issuance by the City of any permit for grading or
construction on the Property, Developer shall submit to the Chief Building Official, and
obtain the Chief Building Official's written approval of detailed plans for any retaining walls
greater than four feet in height.
These plans shall include details with respect to the height,type of materials,and method of
construction to be used for the retaining walls. Developer agrees that the materials to be used
shall be compatible with those used on adjacent lands within the International School of
Minnesota Campus.
Developer shall complete implementation of the approved retaining wall plan in accordance
with the terms and conditions of Exhibit C, attached hereto, prior to issuance of any
occupancy permit for the Property.
All maintenance and repair of all retaining walls on the Property shall be the responsibility of
the Developer, its successors and assigns.
15. SIGNS: Developer agrees that for each sign which requires a permit by Eden Prairie City
Code, Section 11.70,Developer shall file with the City Planner and receive the City Planner's
written approval of an application for a sign permit. The application shall include a complete
description of the sign and a sketch showing the size, location,the manner of construction,
and other such information as necessary to inform the City of the kind, size, material
construction,and location of any such sign,consistent with the sign plan shown on the Plans
and in accordance with the requirements of City Code, Section 11.70, Subdivision 5a.
16. SITE LIGHTING: Prior to building permit issuance, Developer shall submit to the City
Planner and receive the City Planner's written approval of a plan for site lighting on the
Property. All pole lighting shall consist of downcast cut-off not to exceed 25 feet in height.
Developer shall complete implementation of the approved lighting plan prior to issuance of
any occupancy permit for the Property.
17. STRUCTURE SETBACKS FROM 100 YEAR FLOOD ELEVATION: All permanent
structures which will abut existing wetlands or storm water pretreatment ponds must have a
minimum setback of 30 feet from the 100-year flood elevation as shown on the Plans.
18. TRASH: Developer agrees that all trash, trash receptacles and recycling bins shall at all
times be located inside of the building enclosures depicted on the Plans.
Development Agreement—ISM Cafeteria and Classroom Addition 9
IN WITNESS WHEREOF,the parties to this Agreement have caused these presents to be
executed as of the day and year aforesaid.
CITY OF EDEN PRAIRIE
By
Brad Aho
Its Acting Mayor
By
Rick Getschow
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of ,2019,
by Ronald A. Case and Rick Getschow,respectively the Mayor and the City Manager of the City of
Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation.
Notary Public
Development Agreement—ISM Cafeteria and Classroom Addition 10
International School of Minnesota, LLC
By
Its
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of , 2019,by
, the , of
the International School of Minnesota, a limited liability company, on behalf of the company.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Development Agreement—ISM Cafeteria and Classroom Addition 11
EXHIBIT A
DEVELOPMENT AGREEMENT - INTERNATIONAL SCHOOL
OF MINNESOTA CAFETERIA AND CLASSROOM ADDITION
Legal Description
Lot 1, Block 1,International School, Hennepin County
Torrens
Development Agreement—ISM Cafeteria and Classroom Addition 12
EXHIBIT B
DEVELOPMENT AGREEMENT - INTERNATIONAL SCHOOL
OF MINNESOTA CAFETERIA AND CLASSROOM ADDITION
Exhibit B Plans
Cover dated 2/1/2019 by Advanced Engineering and Environmental Services, Inc. (AE2S)
Vicinity Map dated 3/14/2019 by(AE2S)
Legend dated 3/14/2019 by(AE2S)
General Notes dated 3/14/2019 by(AE2S)
Existing Parcel Summary
Existing Conditions and Demolition dated 3/14/2019 (AE2S)
Site and Utility Plan dated 3/14/2019 (AE2S)
Grading Plan dated 3/14/2019 (AE2S)
Cut Fill Plan dated 3/14/2019 (AE2S)
Erosion Control Plan dated 3/14/2019 (AE2S)
Sanitary Sewer Plan and Profile dated 3/14/2019 (AE2S)
Landscape Plan dated 3/14/2019 (AE2S)
Details dated 3/14/2019 (AE2S)
Landscape Details dated 3/14/2019 (AE2S)
Eden Prairie Standard Details dated 3/14/2019 (AE2S)
Eden Prairie Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
MNDOT Standard Details dated 3/14/2019 (AE2S)
Overall Site Plan
Cafeteria and Classroom Addition Architectural Site Plan
Overall—First Floor Plan dated 3/12/2019 by Harriss and Associates
Overall—Second Floor Plan dated 3/12/2019 by Harriss and Associates
Enlarged First Floor Plan
Enlarged Second Floor Plan
Kitchen Fixture Plan
Development Agreement—ISM Cafeteria and Classroom Addition 13
Building Elevations dated 3/22/2019 by Harriss and Associates
Building Elevations Material Percentages dated 3/21/2019 by Harriss and Associates
Cafeteria and Classroom Addition Rendering dated 3/22/2019 by Harriss and Associates
Cafeteria and Classroom Addition Rendering dated 3/22/2019 by Harriss and Associates
Development Agreement—ISM Cafeteria and Classroom Addition 14
EXHIBIT C
DEVELOPMENT AGREEMENT - INTERNATIONAL SCHOOL
OF MINNESOTA CAFETERIA AND CLASSROOM ADDITION
I. Prior to release of any building permit, Developer shall submit to the City Engineer for
approval two copies of a development plan(1"=100'scale) showing existing and proposed
contours,proposed streets,and lot arrangements and size,minimum floor elevations on each
lot,preliminary alignment and grades for sanitary sewer,water main,and storm sewer, 100-
year flood plain contours, ponding areas, tributary areas to catch basins, arrows showing
direction of storm water flow on all lots,location of walks,trails,and any property deeded to
the City.
II. Developer shall submit detailed construction and storm sewer plans to the Watershed District
for review and approval. Developer shall follow all rules and recommendations of said
Watershed District.
III. Developer shall pay cash park fees as to all of the Property required by City Code in effect as
of the date of the issuance of each building permit for construction on the Property.
IV. If Developer fails to proceed in accordance with this Agreement within twenty-four (24)
months of the date hereof,Developer,for itself,its successors,and assigns,shall not oppose
the City's reconsideration and rescission of any Rezoning, Site Plan review and/or Guide
Plan review approved in connection with this Agreement, thus restoring the status of the
Property before the Development Agreement and all approvals listed above were approved.
V. Provisions of this Agreement shall be binding upon and enforceable against the Property and
the Owners, their successors and assigns of the Property.
VI. The Developer hereby irrevocably nominates, constitutes, and appoints and designates the
City as its attorney-in-fact for the sole purpose and right to amend Exhibit A hereto to
identify the legal description of the Property after platting thereof.
VII. Developer represents that it has marketable fee title to the Property, except:
INSERT ANY NAME/COMPANY LISTED IN ANY OWNER'S SUPPLEMENT
TO THE DEVELOPER'S AGREEMENT)
With respect to any interest in all portions of the Property which Developer is required,
Development Agreement—ISM Cafeteria and Classroom Addition 15
pursuant to this Agreement, to dedicate or convey to the City(the "Dedicated Property"),
Developer represents and warrants as follows now and at the time of dedication or
conveyance:
A. That Developer has marketable fee title free and clear of all mortgages, liens, and
other encumbrances. Prior to final plat approval,Developer shall provide to the City
a current title insurance policy insuring such a condition of title.
B. That Developer has not used, employed, deposited, stored, disposed of, placed or
otherwise allowed to come in or on the Dedicated Property,any hazardous substance,
hazardous waste, pollutant, or contaminant, including, but not limited to, those
defined in or pursuant to 42 U.S.C. § 9601,et. seq.,or Minn. Stat., Sec. 115B.01,et.
seq. (such substances, wastes, pollutants, and contaminants hereafter referred to as
"Hazardous Substances");
C. That Developer has not allowed any other person to use, employ, deposit, store,
dispose of,place or otherwise have,in or on the Property,any Hazardous Substances.
D. That no previous owner, operator or possessor of the Property deposited, stored,
disposed of, placed or otherwise allowed in or on the Property any hazardous
substances.
Developer agrees to indemnify, defend and hold harmless City, its successors and assigns,
against any and all loss,costs,damage and expense,including reasonable attorneys fees and
costs that the City incurs because of the breach of any of the above representations or
warranties and/or resulting from or due to the release or threatened release of Hazardous
Substances which were, or are claimed or alleged to have been,used, employed, deposited,
stored, disposed of, placed, or otherwise located or allowed to be located, in or on the
Dedicated Property by Developer, its employees, agents, contractors or representatives.
VIII. Developer acknowledges that Developer is familiar with the requirements of Chapter 11,
Zoning,and Chapter 12, Subdivision Regulations,of the City Code and other applicable City
ordinances affecting the development of the Property. Developer agrees to develop the
Property in accordance with the requirements of all applicable City Code requirements and
City Ordinances.
IX. Prior to release of the final plat,Developer shall pay to City fees for the first three(3)years'
street lighting on the public streets adjacent to the Property(including installation costs, if
any, as determined by electrical power provider), engineering review, and street signs.
X. Developer shall submit detailed water main, fire protection, and emergency vehicle access
Development Agreement—ISM Cafeteria and Classroom Addition 16
plans to the Fire Marshal for review and approval. Developer shall follow all the
recommendations of the Fire Marshal.
XI. Developer acknowledges that the rights of City performance of obligations of Developer
contemplated in this agreement are special, unique, and of an extraordinary character, and
that, in the event that Developer violates, or fails, or refuses to perform any covenant,
condition, or provision made herein, City may be without an adequate remedy at law.
Developer agrees,therefore,that in the event Developer violates,fails,or refuses to perform
any covenant, condition, or provision made herein, City may, at its option, institute and
prosecute an action to specifically enforce such covenant, withhold building permits or
rescind or revoke any approvals granted by the City. No remedy conferred in this agreement
is intended to be exclusive and each shall be cumulative and shall be in addition to every
other remedy. The election of anyone or more remedies shall not constitute a waiver of any
other remedy.
XII. Developer shall,prior to the commencement of any improvements,provide written notice to
Comcast of the development contemplated by this Development Agreement. Notice shall be
sent to Comcast Cable, 14404 Excelsior Blvd., Minnetonka, Minnesota 55305 or
CenturyLink, 14200 Wayzata Blvd. Ste F., Minnetonka, MN 55305.
XIII. Prior to building permit issuance,all fees associated with the building permit shall be paid to
the Inspections Department,including;Building permit fee,plan check fee,State surcharge,
metro system access charge(SAC),City SAC and City water access charge(WAC),and park
dedication. Contact Metropolitan Waste Control to determine the number of SAC units.
XIV. Prior to building permit issuance, except as otherwise authorized in the approved Plans,
existing structures, wells and septic systems (if present) shall be properly abandoned or
removed as required by City ordinance and all permits obtained through the Inspections
Department.
XV. Prior to building permit issuance,provide two copies of an approved survey or site plan(1"=
200 scale)showing proposed building location and all proposed streets,with approved street
names, lot arrangements and property lines.
XVI. The City shall not issue any building permit for the construction of any building,structure,or
improvement on the Property until all requirements listed in this Exhibit C have been
satisfactorily addressed by Developer.
XVII. No failure of the City to comply with any term,condition,covenant or agreement herein shall
subject the City to liability for any claim for damages, costs or other financial or pecuniary
charges. No execution on any claim, demand, cause of action or judgment shall be levied
Development Agreement—ISM Cafeteria and Classroom Addition 17
upon or collected from the general credit, general fund or taxing powers of the City.
XVIII. Prior to issuance of the first building permit for the Property, Developer shall permanently
demarcate the location of the boundary of the conservation easement on each lot property
line or corner with permanent four-foot tall posts. A 2 '/2 by 6 inch sign or decal reading
"Scenic/Conservation Easement Boundary,City of Eden Prairie",will be affixed to the top of
the post.
XIX. Within 10 days of the approval of the Development Agreement,the Developer shall record
the Development Agreement at the County Recorder and/or Registrar of Titles. The final
plat shall not be released until proof of filing of the Development Agreement is submitted to
the City.
XX. The City is hereby granted the option, but not the obligation, to complete or cause
completion in whole or part of all of the Developer's obligations under this Agreement for
which a bond, letter of credit, cash deposit or other security(hereinafter referred to as the
"Security")is required if the Developer defaults with respect to any term or condition in this
Agreement for which Security is required and fails to cure such default(s) within ten (10)
days after receipt of written notice thereof from the City;provided however if the nature of
the cure is such that it is not possible to complete the cure within ten (10) days, it shall be
sufficient if the Developer has initiated and is diligently pursuing such cure. The Developer
acknowledges that the City does not assume any obligations or duties of the Developer with
respect to any such contract agreements unless the City shall agree in writing to do so.
The City may draw down on or make a claim against the Security,as appropriate,upon five
(5)business days notice to the Developer,for any violation of the terms of this Agreement or
if the Security is allowed to lapse prior to the end of the required term. If the obligations for
which Security is required are not completed at least thirty(30)days prior to the expiration of
the Security and if the Security has not then been renewed,replaced or otherwise extended
beyond the expiration date, the City may also draw down or make a claim against the
Security as appropriate. If the Security is drawn down on or a claim is made against the
Security, the proceeds shall be used to cure the default(s) and to reimburse the City for all
costs and expenses, including attorneys' fee, incurred by the City in enforcing this
Agreement.
XXI. The Developer hereby grants the City, it's agents, employees, officers and contractors a
license to enter the Property to perform all work and inspections deemed appropriate by the
City in conjunction with this Agreement.
XXII. This Agreement is a contract agreement between the City and the Developer. No provision
of this Agreement inures to the benefit of any third person,including the public at large,so as
Development Agreement—ISM Cafeteria and Classroom Addition 18
to constitute any such person as a third-party beneficiary of the Agreement or of any one or
more of the terms hereof, or otherwise give rise to any cause of action for any person not a
party hereto.
XXIII. Except as specifically authorized by the Director of Public Works,no permit shall be issued
for the Property until the Developer has recorded the final plat with Hennepin County
Recorder's Office/Registrar of Titles' Office.
XXIV. Developer shall pay upon demand to the City all costs incurred by the City in conjunction
with the Applications. These costs include internal City administrative, planning and,
engineering costs and consulting costs, including but not limited to legal, engineering,
planning and financial, in review, investigation, administering and processing the
Applications and implementation of the approvals granted by the City.
Development Agreement—ISM Cafeteria and Classroom Addition 19
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Randy L. Slick Final Plat Report of Beverly Ridge VIII.C.
Public Works/Engineering
Requested Action
Move to: Adopt the resolution approving the final plat of Beverly Ridge.
This proposal is for the plat located at the northwest quadrant of the Eden Prairie Road and
Beverly Drive intersection. This plat consists of 6.8 acres to be platted into 17 single family lots,
two outlots and right of way dedication for street purposes. This proposal is a replat that part of
Lot 2, Block 3, Cedar Ridges West.
Background Information
The preliminary plat was approved by the City Council on April 2, 2019. Second reading of the
Rezoning Ordinance and final approval of the Developer's Agreement was approved by the City
Council on May 7, 2019.
Approval of the final plat is subject to the following conditions:
• Receipt of engineering fee in the amount of$1,360.00.
• Receipt of street lighting fee in the amount of$2,058.21
• Receipt of street sign fee in the amount of$793.00
• Prior to the release of the plat, Developer shall convey Outlot A and Outlot B to the City
by warranty deed.
• Prior to release of the final plat, Developer shall submit detailed plans for the proposed
sidewalk.
• Prior to release of the final plat, Developer shall submit a Sidewalk Easement
• Prior to release of the final pat, Developer shall execute a Special Assessment Agreement
for trunk sewer and water in the amount of$51,796.90.
• Deferred assessments shall be addressed as noted in Developer's Agreement.
• The requirements as set forth in the Developer's Agreement.
• Prior to release of final plat, Developer shall submit a 1"=200' scale reduction of final
plat.
• Prior to release of final plat, Developer shall submit a disk in AutoCAD format in
Hennepin County coordinates containing parcel and easement data.
• Satisfaction of bonding requirements for the installation of public improvements.
• Developer shall submit a permit fee of five percent of the construction value of the public
improvements prior to the release of the final plat.
Attachments
Resolution
Drawing of final plat
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2019-
A RESOLUTION APPROVING FINAL PLAT OF BEVERLY RIDGE
WHEREAS, the plat of Beverly Ridge has been submitted in a manner required for platting land
under the Eden Prairie Ordinance Code and under Chapter 462 of the Minnesota Statutes and all
proceedings have been duly had thereunder; and
WHEREAS, said plat is in all respects consistent with the City plan and the regulations and
requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council:
A. Plat approval request for Beverly Ridge is approved upon compliance with the
recommendation of the Final Plat Report on this plat dated May 21, 2019.
B. That the City Clerk is hereby directed to supply a certified copy of this resolution to the
owners of the subdivision of the above named plat.
C. That the Mayor and City Manager are hereby authorized to execute the certificate of
approval on behalf of the City Council upon compliance with the foregoing provisions.
ADOPTED by the Eden Prairie City Council on May 21, 2019.
Brad Aho,Acting Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
\� BEVERLY RIDGE
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SHEET 2 OF 2 SHEETS
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Randy L. Slick Final Plat Report of Smith Village VIII.D.
Public Works/Engineering
Requested Action
Move to: Adopt the resolution approving the final plat of Smith Village.
This proposal is for the plat located at 16389 and 16397 Glory Lane. The plat consists of 7.16
acres to be platted into five lots and one outlot. This proposal will include workforce housing in
a 4 story building with 58 units, a 100 unit 3, 4 and 5 story cooperative building and 6 custom
townhomes. This is a replat of Lot 2, Block 1, Legion Park and Lot 3, Block 1, Legion Park.
Background Information
The preliminary plat was approved by the City Council on November 13, 2018. Second reading
of the Rezoning Ordinance and final approval was completed on May 7, 2019.
Approval of the final plat is subject to the following conditions:
• Receipt of engineering fee in the amount of$13,120.00
• Prior to release of the final plat, Developer shall execute a non-exclusive Shared Access,
Private Utilities, Stormwater and Maintenance Agreement.
• Prior to the release of the final plat, Developer shall completed the vacation of the
drainage and utility easements.
• Prior to the release of the final plat, Developer shall submit a 1"=200' scale reduction of
the final plat.
• Satisfaction of bonding requirements for the installation of public improvements.
• Developer shall submit a permit fee of five percent of the construction value of the public
improvements prior to the release of the final plat.
• Prior to release of final pat, Developer shall submit a disk in AutoCAD format in
Hennepin County coordinates containing parcel and easement data.
Attachments
Resolution
Drawing of final plat
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2019-
A RESOLUTION APPROVING FINAL PLAT OF SMITH VILLAGE
WHEREAS, the plat of Smith Village has been submitted in a manner required for
platting land under the Eden Prairie Ordinance Code and under Chapter 462 of the
Minnesota Statutes and all proceedings have been duly had thereunder; and
WHEREAS, said plat is in all respects consistent with the City plan and the regulations
and requirements of the laws of the State of Minnesota and ordinances of the City of
Eden Prairie.
NOW, THEREFORE,BE IT RESOLVED by the Eden Prairie City Council:
A. Plat approval request for Smith Village is approved upon compliance with the
recommendation of the City Engineer's report on this plat dated May 21,
2019.
B. Variance is herein granted from City Code 12.20 Subd. 2.A. waiving the six-
month maximum time lapse between the approval date of the preliminary plat
and filing of the final plat as described in said engineer's report.
C. That the City Clerk is hereby directed to supply a certified copy of this
resolution to the owners and subdivision of the above named plat.
D. That the Mayor and City Manager are hereby authorized to execute the
certificate of approval on behalf of the City Council upon compliance with the
foregoing provisions.
ADOPTED by the Eden Prairie City Council on May 21, 2019.
Brad Aho, Acting Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
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SHEET 2 OF 2 SHEETS
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Parks and Recreation Director May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, 4th of July Fireworks Contract VIII.E.
Parks and Recreation RES Pyro
Requested Action
Move to: Authorize entering into an Agreement with RES Pyro for the July 4th Fireworks
display in the amount of$25,000.
Synopsis
The City of Eden Prairie has provided a high quality 4th of July Hometown Celebration for the
past 30 years. RES Pyro has been a part of that celebration for 15 years. The Parks and
Recreation Department would like to contract with RES Specialty Pyrotechnics again in 2019,
for a fee of$25,000.
Background
In January of 2019, Parks and Recreation staff asked for proposals for 2019 and 2020 from three
fireworks companies: RES Pyro (formerly RES Specialty Pyrotechnics), Hollywood
Pyrotechnics, Inc. and Pyrotechnic Display. After reviewing the proposals closely, staff is
recommending RES Pyro. RES Pyro has always provided an outstanding fireworks display in
Eden Prairie. They have also worked well with Parks and Recreation and the Fire Department
staff.
Over 10,000 people gather around Round Lake Park and the surrounding area on the 4th of July
to view and enjoy the spectacular fireworks display shot off over the lake. An impressive
fireworks display adds tremendous value to the event, invoking a since of community pride.
Attachment
Standard Agreement for Professional Services
Standard Agreement for Professional Services
July 4th Fireworks
This Agreement("Agreement") is made on the twenty-fht day of May, 2019, between the City of
Eden Prairie, Minnesota(hereinafter"City"),whose business address is 8080 Mitchell Road,Eden
Prairie, MN 55344, and RES Pyro a Minnesota pyrotechnics company(hereinafter"Consultant")
whose business address is 21595 286th Street. Belle Plaine, MN 56011.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety
of professional services for City projects. That policy requires that persons,firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Agreement is to set forth the terms and conditions for the provision of professional services by
Consultant for Providing Fireworks and Pyrotechnic Operations for the 4th of July Celebration at
Round Lake Park hereinafter referred to as the'Work".
The City and Consultant agree as follows:
1. Scope of Work. The Consultant agrees to provide the professional services shown in
Exhibit A(Fireworks Proposal) in connection with the Work. The terms of this Agreement
shall take precedence over any provisions of the Consultants proposal and/or general
conditions. If the Consultants proposal is attached as the Exhibit A Scope of Work, City
reserves the right to reject any general conditions in such proposal.
2. Term. The term of this Agreement shall be from May 21. 2019 through July 4, 2019 the
date of signature by the parties notwithstanding. This Agreement may be extended upon
the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated.
3. Compensadon for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $25,000 for the services as described in Exhibit
A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the
complex or specialized nature of the Project and when authorized in writing by the
City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
4. City information. The City agrees to provide the Consultant with the complete
information concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from
time to time require access to public and private lands or property. As may be
necessary, the City shall obtain access to and make all provisions for the
Consultant to enter upon public and private lands or property as required for the
Consultant to perform such services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough
consideration to all reports, sketches, estimates, drawings, and other documents
presented by the Consultant, and shall inform the Consultant of all decisions
required of City within a reasonable time so as not to delay the work of the
Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. City's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He
or she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work
covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name,job title,the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee,
and the total amount due for each project task. Consultant shall verify all
statements submitted for payment in compliance with Minnesota Statutes Sections
471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the
Consultant shall provide an itemized listing and such documentation as reasonably
required by the City. Each invoice shall contain the City's project number and a
progress summary showing the original (or amended) amount of the contract,
current billing, past payments and unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole
or in part by the City, the Consultant shall be paid for any services set forth on
Exhibit A performed prior to receipt of written notice from the City of such
suspension.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the
work of special consultants, as described herein, and for other items when
authorized in writing by the City.
D. Claims. To receive any payment on this Agreement,the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that
Pyrotechnics for July 4th Fireworks
Page 2 of 8
this account, claim, or demand is just and correct and that no part of it has been
paid."
6. Project Manager and Staffing. The Consultant has designated V\PIN " nivJDO
to serve on the Project. They shall be assisted by other staff members as necessary to
facilitate the completion of the Work in accordance with the terms established herein.
Consultant may not remove or replace the designated staff from the Project without the
approval of the City.
7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence
in the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County. Minnesota. Consultant shall be liable
to the fullest extent permitted under applicable law, without limitation, for any injuries, loss,
or damages proximately caused by Consultant's breach of this standard of care.
Consultant shall put forth reasonable efforts to complete its duties in a timely manner.
Consultant shall not be responsible for delays caused by factors beyond its control or that
could not be reasonably foreseen at the time of execution of this Agreement. Consultant
shall be responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Consultant under this Agreement which the City requests
to be kept confidential, shall not be made available to any individual or organization without
the City's prior written approval. The books, records, documents and accounting
procedures and practices of the Consultant or other parties relevant to this Agreement are
subject to examination by the City and either the Legislative Auditor or the State Auditor
for a period of six (6) years after the effective date of this Agreement. This Agreement is
subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13
(Data Practices Act). All government data, as defined in the Data Practices Act Section
13.02, Subd 7, which is created, collected, received, stored, used, maintained, or
disseminated by Consultant in performing any of the functions of the City during
performance of this Agreement is subject to the requirements of the Data Practice Act and
Consultant shall comply with those requirements as if it were a government entity. All
subcontracts entered into by Consultant in relation to this Agreement shall contain similar
Data Practices Act compliance language.
9. Termination. This Agreement may be terminated by either party by seven(7)days written
notice delivered to the other party at the address written above. Upon termination under
this provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however,
the City terminates the Agreement because the Consultant has failed to perform in
accordance with this Agreement, no further payment shall be made to the Consultant, and
the City may retain another consultant to undertake or complete the Work identified herein.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided
under this Agreement except as noted in the Scope of Work, without the express written
consent of the City. The Consultant shall pay any subcontractor involved in the
performance of this Agreement within ten (10)days of the Consultant's receipt of payment
by the City for undisputed services provided by the subcontractor. If the Consultant fails
within that time to pay the subcontractor any undisputed amount for which the Consultant
Pyrotechnics for July 4th Fireworks
Page 3 of t3
has received payment by the City, the Consultant shall pay interest to the subcontractor
on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The
minimum monthly interest penalty payment for an unpaid balance of$100 or more is$10.
For an unpaid balance of less than $100, the Consultant shall pay the actual interest
penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect
interest penalties from the Consultant shall be awarded its costs and disbursements,
including attorney's fees, incurred in bringing the action.
11. Independent Consultant. Consultant is an independent contractor engaged by City to
perform the services described herein and as such(i)shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Agreement, who shall be employees, and under the direction, of Consultant and in no
respect employees of City, and (ii) shall have no authority to employ persons, or make
purchases of equipment on behalf of City,or otherwise bind or obligate City. No statement
herein shall be construed so as to find the Consultant an employee of the City.
12. Insurance.
a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims or loss which.may arise out of
operations by Consultant or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in this
Paragraph, or required by law.
b. Consultant shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall
cover liability arising from premises, operations, independent contractors, products-
Pyrotechnics for July 4'h Fireworks
Page 4 of 8
completed operations, personal and advertising injury, and liability assumed under an
insured contract(including the tort liability of another assumed in a business contract).
There shall be no endorsement or modification of the Commercial General Liability
form arising from pollution,explosion, collapse, underground property damage or work
performed by subcontractors.
d. Professional Liability Insurance. In addition to the coverages listed above, Consultant
shall maintain a professional liability insurance policy in the amount of $2,000,000.
Said policy need not name the City as an additional insured. It shall be Consultant's
responsibility to pay any retention or deductible for the professional liability insurance.
Consultant agrees to maintain the professional liability insurance for a minimum of two
(2) years following termination of this Agreement.
e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
f. All policies, except the Worker's Compensation Policy, Automobile Policy, and
Professional Liability Policy, shall name the "City of Eden Prairie" as an additional
insured on ISO forms CG 2010 07 04 or CG 2010 04 13; and CG 20 37 07 04 or CG
20 37 04 13, or their equivalent.
g. All policies,except the Professional Liability Policy,shall apply on a"per project"basis.
h. All polices shall contain a waiver of subrogation in favor of the City.
i. All policies,except for the Worker's Compensation Policy and the Professional Liability
Policy, shall be primary and non-contributory.
j. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Consultant under this Agreement.
k. Consultant agrees to maintain all coverage required herein throughout the term of the
Agreement and for a minimum of two (2) years following City's written acceptance of
the Work.
I. It shall be Consultant's responsibility to pay any retention or deductible for the
coverages required herein.
m. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment,the coverages may not be terminated or non-renewed
without ten (10) days' prior notice to the City.
n. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing.
Pyrotechnics for July 4th Fireworks
Page 5 of 8
o. A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation)to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City(including sole negligence) and regardless
of the extent to which the underlying occurrence (i.e., the event giving rise to a claim
which would have been covered by the specified insurance) is attributable to the
negligent or otherwise wrongful act or omission (including breach of contract) of
Consultant, its subcontractors,agents,employees or delegates. Consultant agrees that
this indemnity shall be construed and applied in favor of indemnification. Consultant
also agrees that if applicable law limits or precludes any aspect of this indemnity, then
the indemnity will be considered limited only to the extent necessary to comply with that
applicable law. The stated indemnity continues until all applicable statutes of limitation
have run.
If a claim arises within the scope of the stated indemnity,the City may require Consultant
to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
13. Indemnification. Consultant will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages,
costs and expenses, including a reasonable amount as and for its attorney's fees paid,
incurred or for which it may be liable resulting from any breach of this Agreement by
Consultant, its agents, contractors and employees, or any negligent or intentional act or
omission performed,taken or not performed or taken by Consultant, its agents,contractors
and employees, relative to this Agreement. City will indemnify and hold Consultant
harmless from and against any loss for injuries or damages arising out of the negligent
acts of the City, its officers, agents or employees.
Pyrotechnics for July 4th Fireworks
Page 6 of 8
14. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Agreement ("Information") shall
become the property of the City, but Consultant may retain copies of such documents as
records of the services provided. The City may use the Information for its purposes and
the Consultant also may use the Information for its purposes. Use of the Information for
the purposes of the project contemplated by this Agreement ("Project") does not relieve
any liability on the part of the Consultant, but any use of the Information by the City or the
Consultant beyond the scope of the Project is without liability to the other, and the party
using the Information agrees to defend and indemnify the other from any claims or liability
resulting therefrom.
15. Non-Discrimination. During the performance of this Agreement,the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of its
subcontractors for such work to incorporate such requirements in all subcontracts for
program work. The Consultant further agrees to comply with all aspects of the Minnesota
Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of
1964, and the Americans with Disabilities Act of 1990.
16. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules and
regulations pertaining to the services to be provided shall constitute a material breach of
this Agreement and entitle the City to immediately terminate this Agreement.
17. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall
be in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with
the American Arbitration Association and the other party. No arbitration or legal or
equitable action may be instituted for a period of 90 days from the filing of the request for
mediation unless a longer period of time is provided by agreement of the parties. Cost of
mediation shall be shared equally between the parties. Mediation shall be held in the City
of Eden Prairie unless another location is mutually agreed upon by the parties. The parties
shall memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
19. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
Pyrotechnics for July 4th Fireworks
Page 7 of 8
20. Severability. The provisions of this Agreement are severable. If any portion hereof is,
for any reason, held by a court of competent jurisdiction to be contrary to law, such
decision shall not affect the remaining provisions of this Agreement.
21. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating
to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof. Any alterations, amendments,
deletions, or waivers of the provisions of this Agreement shall be valid only when
expressed in writing and duly signed by the parties, unless otherwise provided herein.
22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall
not affect, in any respect, the validity of the remainder of this Agreement.
23. Governing Law. This Agreement shall be controlled by the laws of the State of
Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Council of
the City shall have a financial interest, direct or indirect, in this Agreement. The violation
of this provision renders the Agreement void.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
'FIRM NAME KES ?Tree
ig
Its:
Pyrotechnics for July 46 Fireworks
Page 8 of 8
FIREWORKS DISPLAY PROPOSAL FOR
CITY OF EDEN PRAIRIE
7/4/2019
11
I
RES
NONDISCLOSURE
The material contained in this document is confidential and is for review only by those
directly involved in awarding this bid. This document may not be copied or
reproduced in any fashion without written consent of RES Pyro, Inc..
CONFIDENTIALITY
Our ideas, concepts and creativity are our livelihood.
Your respect for our confidentiality is appreciated.
\t1,,*
RES PYRO -
,,,
Fireworks Display Proposal for
City of Eden Prairie
7/4/2019
What's in My Fireworks Display?
We chose a broad spectrum of local and international products for the City of Eden Prairie. They
include a carefully selected variety of Chinese, Taiwanese, Japanese and domestic fireworks,
plus our own custom-manufactured products.
The high-quality shells we use are chosen and crafted for their wow factor. Nearly all of them
feature tailed and rising effect designs. This makes it easy for audiences to watch the fireworks
streak up from the ground through the sky and burst into color overhead.
How is My Fireworks Display Presented?
The success of your fireworks show depends on the execution of your display. We understand
the difference between "throwing a bunch of stuff into the air" and creating a synchronized
visual and aural experience.
Over the years, we've determined the most effective display setup for an awe-inspiring
presentation. We use an angled rack setup to cover a greater area of the sky. A variety of effects
are shot simultaneously into the air in a "V" pattern, filling two separate areas of the sky with
identical paterns.
All fireworks for the City of Eden Prairie will be shot by a sophisticated computer firing system.
You can expect:
• A preloaded fireworks show
• Precisely-timed choreography
• No large gaps of time with only a black sky
• Easier control of show pacing
• Multiple firings
• Added safety for the audience and staff (limited handling of shells in the dark)
Your shows's themes will be highlighted throughout our choreography, helping the audience
better connect with and appreciate your event.
Fireworks display proposal for the City of Eden Prairie
What's in the Main Show Body of My Fireworks Display
Here's a list of the types of products you'll find in your fireworks display:
• Color and report shells
• Pattern shells, e.g., hearts, hourglass, stars, butterflies, rings
• Effect shells, e.g., whistles, serpents, tourbillions
• Strobe and shimmer effects
• Glitter and tremalon shells
• Crackling and crossette shells
• Traditional Japanese shells, e.g., diadems, Saturns, palms, chrysanthemums
Shells from the following manufacturers will be displayed: Lidu, Glorious, Kanto, ICON, Sunny,
Legion, San Tai, Yung Feng, U.S. Designer, AM Pyro, Flashing Thunder, Vulcan, & RES Pyro.
For the City of Eden Prairie, we'll also include a unique segment of signature pattern shells. These
shells capture audience's attention with exciting patterns in the sky, like Saturn rings, colored
stars with rings, smiley faces,jellyfish, concentric rings, poinsettias and hearts.
We'll also include a red, white and blue patriotic segment to showcase our country's colors. A
variety of shell effects and designs will be used to highlight the colors of our flag.
There may be modifications to the listed products due to inventory availability, nature of the site
and product upgrades.
What can I Expect in my Fireworks Finale?
There'll be no mistake when your grand finale begins. The sky will illuminate with dazzling
colors, becoming louder and more brilliant as the finale progresses. We're able to create this kind
of experience by using multiple levels of effects. They appear to morph into waves of glittering
colors that continue to increase in intensity until the pinnacle — complemented by breathtaking
fancy color shells overhead.
Fireworks display proposal for the City of Eden Prairie
Shows for Reference
City of Edina MN Recreation b Parks Assn
Dick Crockett Michelle Snider
952-833-9573 763-571-1305
City of Lakeville Excelsior Chamber of Commerce
Patty Dexter Laura Hotvet
952-985-4610 952-474-6461
Slice of Shoreview Saint Paul Saints Baseball
Jacci Krebsbach Derek Sharrer
651-483-2416 651-644-3517
City of Bloomington Minnesota Twins Baseball
Mark Morrison Matt Hoy
952-563-8693 612-659-3651
Maple Grove Days City of Minnetonka
Mike Kinnan Sara Woeste
763-424-4365 952-939-8316
City of Eden Prairie
7/4/2019
$25,000
Total Materials Used by Size
3 Inch 712
4 Inch 310
5 Inch 188
6 Inch 166
Barrages 2
Ascending Effects 1114
2492
Grand Total of Effects in Display 3000
City of Eden Prairie 7/4/2019
Opening Barrage Size Qty
Finale Titanium Salute w/Silver Strobing Tail 3 48
Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 36
Blue Chrysanthemum w/Lemon Pistil & Silver Tail 4 3
Glittering Silver Chrysanthemum w/Flashing Red Pistil & Red Tail 4 3
Gold Wave to Blue Chrysanthemum w/Crackling Flower Pistil 4 3
Silver Wave to Grass Green w/Blinking White Pistil & Silver Tail 4 2
Red to White Flash w/Brocade Green Pistil& Green Tail 4 3
Blue Chrysanthemum w/Blinking White Pistil & Brocade Tail 5 3
Red Gamboge to Sea Blue to Lemon w/Palm Core & Silver Tail 5 3
Glittering Purple w/Aqua Pistil & Rising Green Flowers 5 2
Brocade Gold to Mag Green Chrysanthemum w/Silver Tail 5 2
Brocade Chrysanthemum to Red w/White Blinking Pistil 6 2
Gold Flashing w/Eight Pieces Chrysanthemum Pistil & Gold Tail 6 2
Thousands Color Chrysanthemum w/Crackling &Whistling Tail 6 2
Total Opening Barrage Effects in Display 114
City of Eden Prairie 7/4/2019
3 Inch Main Show Size Qty
Lemon Chrysanthemum w/Violet Pistil & Brocade Tail 3 2
Sea Blue to Cherry Peony w/Silver Tail 3 2
Orange Chrysanthemum w/Magenta Pistil & Red Tail 3 2
Green Chrysanthemum w/Crackling Pistil & Brocade Tail 3 3
Ripples to Golden Wave w/Gold Tail 3 3
Flower Wave to Pink w/Silver Tail 3 3
Silver to Blue Chrysanthemum w/Red Pistil & Silver Tail 3 2
Gold Glittering Brocade to Green Chrysanthemum w/Silver Tail 3 2
Gold Glitter Chrysanthemum w/Green Pistil 3 2
Green to White Chrysanthemum w/Silver Tail 3 2
Purple to Lemon Chrysanthemum w/Silver Tail 3 2
Magenta to Gold Crackling Chrysanthemum Flower w/Crackling Tail 3 3
Red White & Blue Variegated Chrysanthemum w/Red Tail 3 2
Orange Chrysanthemum w/Crackling Pistil & Brocade Tail 3 2
Magenta to Grass Green Peony w/Crackling Pistil & Silver Tail 3 2
Gold Brocade Chrysanthemum w/White Flashing Pistil & Brocade Tail 3 3
Cherry Chrysanthemum w/Crackling Pistil& Brocade Tail 3 3
Half Pink Half Sea Blue w/Silver Tail 3 2
Violet Waves to Yellow w/Silver Tail 3 3
Kamuro Circle w/Magenta Pistil & Gold Tail 3 2
Brocade Crown Ring w/Brocade Tail 3 2
Gold Wave & Green Ring w/Peach Pistil & Gold Tail 3 2
Smiley Face (Multicolor) w/Red Tail 3 3
Red Wave Crossette w/Crackling Tail 3 2
Cylinder Brocade Crown Silver Wave Blue Star White Flash Flower 3 2
Red Strobe w/Red Tail 3 2
Glittering Coconut Tree w/Crackling Tail 3 3
Silver Palm to Blue w/Silver Tail 3 2
Green Glittering Palm w/Gold Tail 3 2
Kamuro w/Blinking Pistil & Gold Brocade Tail 3 3
Crackling Nishiki Kamuro w/Crackling Pistil & Crackling Tail 3 3
Brocade Crown to White Flashing w/Silver Tail 3 3
Total 3 inch Main Show Effects in Display 76
City of Eden Prairie 7/4/2019
4 Inch Main Show Size Qty
Purple to Gold Crackling Chrysanthemum Flower & Purple Tail 4 4
Blue to Time Rain w/Silver Tail 4 6
Gold & Silver Time Rain Peony w/Coconut Pistil & Silver Tail 4 5
Orange Peony w/Silver Palm Tree Pistil & Silver Tail 4 4
Red Crackling Peony w/White Flashing Pistil & Red Tail 4 5
Blue to Red Peony w/White Flashing Pistil & Red Tail 4 6
Red Wave w/White Strobe Pistil & Red Tail 4 4
Half Orange Half Violet Peony w/Silver Tail 4 4
Glittering Gold Chrysanthemum w/Magenta Pistil & Brocade Tail 4 5
White Twinkling Chrysanthemum w/Purple Pistil & Purple Tail 4 5
Orange Chrysanthemum w/Turquoise Pistil & Brocade Tail 4 5
Grass Green Dark Gold Glitter Peony w/Brocade Tail 4 4
Cherry Chrysanthemum w/Sea Blue Pistil & Brocade Tail 4 5
Turquoise to Red Peony w/Silver Strobing Pistil& Brocade Tail 4 4
Purple Dark Silver Peony w/Green Pistil & Silver Tail 4 5
Half Lemon Half Red Peony w/Silver Nishiki Kamuro Ring 4 4
Lemon Chrysanthemum w/Mag Green Pistil & Brocade Tail 4 4
Purple Wave w/Gold Crackling Chrysanthemum Flower Pistil&Tail 4 4
Red Chrysanthemum w/Spangle Palm Pistil & Silver Tail 4 4
Turquoise & Magenta Chrysanthemum w/White Blinking Pistil 4 5
Lemon to Mag Red Chrysanthemum w/Silver Tail 4 4
Gold Wave to Red w/Sea Blue Pistil & Gold Tail 4 6
Smiley Face (Multicolor) w/Brocade Tail 4 6
Poinsettia Multicolor (Magenta Aqua Cyan & Lemon) w/Purple Tail 4 4
Blue Ring in White Ring in Red Ring w/Red Tail 4 4
Silver Wave to Double Grass Green & Purple Ring w/Silver Tail 4 4
Flower Ring (Peach Lemon & Grass Green) w/Silver Tail 4 4
Kamuro to White Strobe Hourglass w/Magenta Ring & Brocade Tail 4 4
Yellow to Violet to Silver Change Ring w/Silver Tail 4 5
Red Heart w/Shooting Silver Stars & Silver Tail 4 4
Silver Glitter to Purple Crossette w/Cracking Pistil 4 5
Purple Crossette w/Wave & Brocade Tail 4 5
Silver Dahlia to Green w/Green Tail 4 5
Magenta Crossette w/Silver Strobing Pistil& Brocade Tail 4 6
Magenta Umbrella w/Lemon Strobe Pistil 4 5
Multicolor Bees w/Whistles & Whistling Tail 4 5
Cherry &White Strobe w/Strobe Tail 4 6
City of Eden Prairie 7/4/2019
Silver Time Rain Coconut Tree w/Crackling Tail 4 5
Gold Coconut Tree w/White Flashing Pistil & Gold Tail 4 4
Crackling Spider w/White Flashing Pistil & Crackling Tail 4 4
Gold Palm Tree w/Green Strobe Pistil & Gold Tail 4 5
Silver Palm w/Red Tip & Silver Strobe Pistil & Red Tail 4 4
Kamuro w/White Flashing Pistil & Brocade Tail 4 4
Brocade Chrysanthemum w/Red to Blue Pistil & Brocade Tail 4 5
Blue Diadem w/Red Strobing Pistil & Red Tail 4 5
Gold Kamuro w/Red Pistil & Gold Tail 4 4
Silver Wave to White Flash Big Willow w/Silver Tail 4 5
Red Diadem to Grass Green w/Whistling Tail 4 5
Red Gamboge Crown w/Glitter Coconut Core & Red Tail 4 5
Total 4 inch Main Show Effects in Display 229
City of Eden Prairie 7/4/2019
5 Inch Main Show Size Qty
Yellow to Blue Chrysanthemum w/Orange Pistil & Silver Tail 5 4
Dark Changing Peony w/Coconut Pistil & Brocade Tail 5 3
Mag Red Peony w/Silver Strobing Pistil & Red Tail 5 4
Red White & Blue Peony w/Rising Flowers 5 3
Lemon & Grass Green Peanut Shells w/Silver Tail 5 4
Magenta to Crackling Chrysanthemum w/Blinking Pistil &Tail 5 3
Blue Chrysanthemum w/Purple Comet Pistil & Blue Tail 5 4
Silver Wave to Blue w/Gold Crackling Chrysanthemum Pistil 5 3
Purple Wave to Aqua w/White Flashing Pistil & Brocade Tail 5 4
Red & Silver Three Floor Peony w/Brocade Tail 5 4
Gold Wave to Red w/Blue Pistil & Gold Tail 5 4
Half Red Half Blue Chrysanthemum w/Brocade Tail 5 3
Red Gamboge to Orange w/Cherry Pistil & Silver Tail 5 4
Violet Turquoise & Lemon Chrysanthemum w/Popping Flower Pistil 5 4
Brocade Chrysanthemum w/Red & Blue Pistil & Rising Flowers 5 4
Silver Wave to Red to Blue w/Crackling Crossette Pistil &Tail 5 4
Diadem Chrysanthemum w/Red Strobing Pistil & Red Tail 5 4
Gold Wave to Cherry to Lemon w/Sea Blue Pistil & Brocade Tail 5 3
Red to Yellow to Silver Flashing Chrysanthemum w/Silver Tail 5 4
Grass Green to Silver Chrysanthemum w/Strobing Silver Pistil 5 4
Glittering Silver to Cherry w/Green Pistil & Silver Tail 5 4
Blue Wave to Gold Chrysanthemum w/Gold Tail 5 4
Brocade Crown Cover Grass Green Ring w/Brocade Tail 5 3
Smiley Face (Multicolor) w/Red Tail 5 3
Red Ring in Blue Ring w/Rising Red & Blue Flowers 5 3
Rainbow Ring w/Silver Tail 5 3
Double Ring Sea Blue to Orange & Orange to Sea Blue w/Tail 5 3
Cherry & Sea Blue (Alt) Spiral Ring w/Whistling Tail 5 3
Gold Bowtie in Green Ring w/Brocade Tail 5 3
Green to White Strobe Parallel Ring w/Silver Strobe Tail 5 3
Purple Crossette w/Brocade Tail 5 3
Lemon &Violet Umbrella w/Brocade Tail 5 3
Blue Dahlia w/Silver Coconut Pistil & Silver Tail 5 3
Silver Crackling Flower Crossette w/Crackling Tail 5 3
Silver Coconut Tree w/Blue to Red Pistil & Brocade Tail 5 4
Silver to Purple Palm Tree w/Silver Tail 5 3
Silver Spider w/Red Tips & Gold Tail 5 3
City of Eden Prairie 7/4/2019
Silver Crown to Orange w/Magenta Pistil & Brocade Tail 5 3
Brocade Crown to Purple w/Brocade Ring & Crackling Tail 5 3
Brocade Crown w/White Blinking Pistil & Brocade Tail 5 3
Willlow to Flashing Cherry w/Cherry Tail 5 3
Gold Kamuro w/Blue Pistil & Gold Tail 5 3
Gold Willow to Time Rain Crackling w/Gold Tail 5 4
Diadem to Titanium Reports w/Whistling Tail 5 4
Nishiki Kamuro Niagara Falls w/Three Spangle Tails 5 3
Total 5 inch Main Show Effects in Display 154
City of Eden Prairie 7/4/2019
6 Inch Main Show Size Qty
Violet Peony w/Lemon Pistil & Silver Tail 6 3
Red Gamboge to Green to Purple w/Palm Core & Brocade Tail 6 4
Pink to Lemon to Grass Green Chrysanthemum w/Flower Pistil &Tail 6 3
Thunderbolt Chrysanthemum w/Thunderbolt Pistil& Brocade Tail 6 3
Red to Green w/White Strobe Pistil & Silver Tail 6 3
Brocade Gold to Purple Chrysanthemum w/Silver Tail 6 3
Gold Wave to Red Crossette w/Crackling Pistil & Crackling Tail 6 3
Red & Silver Three Tier Peony w/Big Happy Star Pistil &Tail 6 4
Pink to Flower Wave w/Grass Green Pistil & Double Brocade Tail 6 3
Silver Dark Cherry Peony w/Whistling Tail 6 3
Gold Flash w/Gold Chrysanthemum Pistil & Gold Tail 6 3
Green Chrysanthemum w/Lemon Pistil & Silver Tail 6 4
Dark Green Peony w/White Strobe Pistil & Green Tail 6 2
Violet Chrysanthemum w/Orange Pistil & Silver Tail 6 3
Half Purple to Lemon Half Lemon to Purple Chrysanthemum 6 3
Orange & Dark Green Peony w/Crackling Pistil & Crackling Tail 6 3
Glittering Silver to Red & Blue w/Glittering Coconut Pistil & Silver Tail 6 3
Magenta Orange & Chartreuse Chrysanthemum w/Blinking Pistil 6 3
Silver Glitter Chrysanthemum w/Kaleidoscope Pistil & Red Tail 6 4
Glittering Gold Chrysanthemum to Multicolor 6 3
Silver Wave to Magenta to Lemon w/White Blinking Pistil & Silver Tail 6 3
Half Yellow Half Green Peony w/Silver Nishiki Kamuro Ring 6 2
Brocade Chrysanthemum and Blue Ring w/Gold Glittering Pistil 6 2
Silver Wave to Four Color Ring w/Gold Chrysanthemum Pistil 6 2
Purple & Sea Blue Cube w/Purple Tail 6 2
Red to Sea Blue Crossette Ring w/Crackling Pistil & Flowers 6 2
Double Rainbow Rings w/Silver Tail 6 2
Red Blue & Green Ring w/Silver Crackling Chrysanthemum Flower 6 2
Brocade Lemon &Violet Double Rings w/Rising Rings 6 2
Kamuro Circle w/Cherry Pistil 6 2
Silver Time Rain Crossette w/Whistling Tail 6 3
Gold Glitter Crown Crossette w/Gold Tail 6 3
Orange Dahlia w/Blinking White Pistil & Strobe Tail 6 3
Crackling Snow w/Multicolor Go Getter Pistil 6 3
Blue Dahlia w/White Strobe Pistil & Silver Tail 6 3
Red & Gold Crossette Chrysanthemum w/Red Tail 6 3
Gold Spider w/Mag Green Pistil& Gold Tail 6 4
City of Eden Prairie 7/4/2019
Crackling Spider w/Coconut Pistil & Crackling Tail 6 4
Glittering Coconut Tree w/Crackling Tail 6 3
Silver Palm w/Red Tip & White Crossette & Silver Tail 6 3
Gold Willow to Time Rain Crackling w/Gold Tail 6 3
Color Changing Kamuro w/Silver Tail 6 3
Kamuro Ending w/Red Tips & Strobing Silver Pistil & Brocade Tail 6 3
Diadem Chrysanthemum w/Palm Flower Core w/Silver Tail 6 3
Red Willow w/Multicolor Flower Pistil & Red Tail 6 3
Brocade Crown w/Red & Blue Double Pistil & Brocade Tail 6 4
Green Diadem to Yellow w/Green Pistil & Blue Tail 6 3
Total 6 inch Main Show Effects in Display 138
City of Eden Prairie 7/4/2019
Multiple Effects Barrages Shots Qty
300 Shot IVX Shaped Purple Green & Red Scenery 300 x 1 1
210 Shot Fan Silver Silk & Red Crossette 210 x 1 1
Total Multiple Effects Barrages in Display 510 2
City of Eden Prairie 7/4/2019
Patriotic Shell Segment Size Qty
Gold Wave Red to Blue Chrysanthemum w/Gold Tail 4 2
Silver Wave to Blue w/Brocade Red Pistil & Red Tail 4 2
Red White & Blue Chrysanthemum w/Silver Strobing Pistil & Silver Tail 4 2
Red to Blue Chrysanthemum w/Blue to Red Pistil & Silver Tail 5 2
Red to Blue to Gold Crackling Chrysanthemum Flower w/Crackling Tail 5 2
Red White & Blue Chrysanthemum w/Silver Strobing Pistil & Silver Tail 5 2
Silver Wave to Red to Sea Blue w/Sea Blue Pistil & Brocade Tail 6 2
Gold Wave Blue to Red w/Gold Tail 6 2
Total Patriotic Shell Segment Effects in Display 16
City of Eden Prairie 7/4/2019
Signature Pattern Shell Segment Size Qty
Green Ring w/Popping Flower Pistil & Brocade Tail 4 2
Lemon Ring in Orange Ring in Aqua Ring w/Rising Flowers 4 2
Double Rainbow Rings w/Silver Tail 5 2
Cherry Cover Sea Blue Ring w/Red Tail 5 2
Falling Small Flowers in Red Circle w/Rising Flowers 5 2
Purple Sunflower w/Gold Glitter Palm Core & Brocade Tail 6 2
Eclipse Three Band Double Chase w/Gold Tail 6 2
Purple to White Strobe Parallel Ring w/Strobe Tail 6 2
Lemon Ring in Orange Ring in Aqua Ring w/Orange Tail 6 2
Total Signature Pattern Shell Segment Effects in Display 18
City of Eden Prairie 7/4/2019
Finale Size Qty
Finale Titanium Salute w/Blue Glittering Tail 3 60
Finale Titanium Salute w/Heavy Report & Crackling Tail 3 60
Finale Titanium Salute w/Silver Tail 3 60
Finale Titanium Salute w/Red Glittering Tail 3 60
Finale Gold Spider w/Gold Tail 3 36
Finale Crackling Spider w/Crackling Tail 3 36
Finale Crackling Nishiki Kamuro Niagara Falls 3 24
Finale Kamuro Ending w/Red Tips & White Flashing Pistil & Brocade Tail 3 36
Finale Purple Chrysanthemum w/Flashing White Pistil & Brocade Tail 3 36
Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 36
Finale Red Time Rain Coconut Tree w/Red Tail 3 36
Finale Glittering Coconut Tree w/Crackling Tail 3 36
Finale Magenta Chrysanthemum w/Lemon Pistil & Silver Tail 3 36
Finale Silver Time Rain Coconut Tree w/Silver Tail 4 9
Finale Red White & Blue Dahlia w/Brocade Tail 4 18
Gold Spangle Chrysanthemum in Purple Circle w/Gold Tail 4 3
Red Gamboge to Blue w/White Blinking Pistil& Brocade Tail 4 3
Silver Crown to Green w/Purple Pistil & Brocade Tail 4 4
Red to Lemon Flashing Big Willow w/Silver Tail 4 4
Brocade Crown to Magenta Time Rain w/Crackling Tail 4 4
Gold Willow w/Green Tips & Crackling Pistil& Brocade Tail 4 4
Kamuro Ending w/Red Tips & White Flashing Pistil & Brocade Tail 4 4
Diadem Chrysanthemum w/Red Strobing Pistil & Brocade Tail 4 4
Red Strobe Chrysanthemum to Gold Strobe w/Sea Blue Pistil &Tail 5 2
Brocade Crown to Silver Time Rain w/Silver Tail 5 2
Kamuro to Purple w/Flashing White Pistil & Brocade Tail 5 2
Crackling Willow w/Strobing Silver Pistil & Crackling Tail 5 2
Red Diadem to Grass Green w/Blue Pistil & Whistling Tail 5 2
Brocade Diadem Chrysanthemum to Twinkle w/Strobing Pistil 5 2
Red to Blue Chrysanthemum w/Flashing Lemon Pistil & Brocade Tail 6 2
Red Coconut Tree w/Flashing White Pistil & Red Tail 6 2
Diadem Chrysanthemum w/Red Strobing Pistil & Red Tail 6 2
Gold Willow w/Red Tips & Blinking White Pistil & Red Tail 6 2
Gold Kamuro w/Multicolor Palm Pistil & Silver Tail 6 2
Total Finale Effects in Display 631
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Administration Agreement for Document Management VIII.F.
Aditi Salunke, IT Software
Kathleen Porta, City Clerk
Requested Action
Move to: Approve the agreement for purchase of document management software, Laserfiche, in a
joint agreement with LOGIS and OPG-3. Initial Implementation cost including conversion and
annual maintenance of$43,000, and annual maintenance of$28,000.
Synopsis
SIRE was purchased in 2006 from Hyland. Following their purchase of Hyland in 2014, OnBase
ceased further updates to SIRE in 2014. The server on which SIRE is hosted is a 2008 server
with end of life support in January 2020. Replacing SIRE with a new system will provide better
functionality,processes and efficiencies for users along with a robust, reliable system.
Background
In 2017, the city put together a team of individuals from various divisions including OCM, IT,
Finance, Planning, Assessing, Engineering and a few others to investigate options for
replacement of its current document management system. Based on current market, review with
neighboring cities and user requirements, the team primarily reviewed two applications —
Laserfiche and Hyland's OnBase.
Several product demos and in-person meetings were conducted with vendors OnBase and OPG-3
(reseller for Laserfiche). After in-depth analysis of requirements, cost, support and maintenance,
user-groups etc., the team determined Laserfiche to be a better solution for the city's document
management requirements. Additionally, in 2019, Laserfiche reseller OPG-3 entered into an
agreement with LOGIS, providing LOGIS consortium cities additional discounts for
implementation and support.
Replacing the customized Accounts Payable workflow in SIRE will be a separate
implementation.
The total costs of implementation for Laserfiche are as follows:
• LOGIS subscription: $21,000 prorated for 2019, ($28,000 annual maintenance)
• OPG-3 Implementation: $10,000 (includes setup and configuration of Laserfiche, data
conversion from SIRE and end user training)
• Other server licenses: $12,000
Attachments
LOGIS —Annual Subscription licensing for Laserfiche
OPG-3 —Implementation and Training costs for Laserfiche
SQL and CommVault Licenses
City of Eden Prairie Subscription - Individual System (12-months)
Product Name Quantity Unit Cost
Software
Full Users 20 $540
Participant Users 75 $68
Scan Connect 1 $90
SDK- Integrators Toolkit 1 $1,220
Public Portal -25 Connections 1 $12,130
Forms Portal 1 $3,880
Services
Install Hour(Taxable) 1 $185
Install and Configuration 6 $185
SIRE Conversion 80 $185
Total Implementation Cost
City of Eden Prairie Subscription- LOGIS Agreement(12-months)
Product Name Quantity Unit Cost
Software
Full Users* 20 $540
Participant Users* 75 $68
Public Portal -25 Connections* 1 $12,130
Forms Portal Included
Services
Install Hour(Taxable) 1 $125
Install and Configuration 6 $125
SIRE Conversion 80 $125
Total Implementation Cost
* Anticipate when LOGIS has 2-5 members under agreement, pricing will go down
Individual System-Annual Renewal Cost(12-months)
Extended Product Name Quantity Unit Cost
Full Users 20 $540
$10,800 Participant Users 75 $68
$5,100 Scan Connect 1 $90
$90 SDK- Integrators Toolkit 1 $1,220
$1,220 Public Portal - 25 Connections 1 $12,130
$12,130 Forms Portal 1 $3,880
$3,880 Total
Does Not Include Project Hours
$185
$1,110
$14,800
$49,315
LOGIS Agreement-Annual Renewal Cost(12-months)
Extended Product Name Quantity Unit Cost
Full Users* 20 $540
$10,800 Participant Users* 75 $68
$5,100 Public Portal - 25 Connections* 1 $12,130
$12,130 Total
Does Not Include Project Hours
$125 * Anticipate when LOGIS has 2-5 members under agreement, pricing will go dow
$750
$10,000
$38,905
Extended
$10,800
$5,100
$90
$1,220
$12,130
$3,880
$33,220
Extended
$10,800
$5,100
$12,130
$28,030
n
2017 06 10
Contract for Goods and Services
This Contract ("Contract") is made on the 8th day of May, 2019, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and OPG-3, Inc., a Minnesota Corporation (hereinafter "Vendor") whose
business address is 2020 Silver Bell Rd, Suite 20, Eagan, MN 55122.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety
of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose
of this Contract is to set forth the terms and conditions for the provision of goods and/or services
by Vendor for Laserfiche implementation and conversion of SIRE system hereinafter referred to
as the "Work".
The City and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of
the Work in accordance with attached Exhibit A. Any general or specific conditions, terms,
agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit
A are declined in full and, accordingly, are deleted and shall not be in effect in any manner.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or
completed by .
3. Compensation for Services. City agrees to pay the Vendor [a fixed sum of$10,000] OR [an
hourly sum of $ , with total payments not to exceed ] as
full and complete payment for the goods, labor, materials and/or services rendered pursuant
to this Contract and as described in Exhibit A.
4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized
invoices setting forth work performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
5. Staffing. The Vendor has designated Brandon Hughes to perform the Work. They shall be
assisted by other staff members as necessary to facilitate the completion of the Work in
accordance with the terms established herein. Vendor may not remove or replace the
designated staff without the approval of the City.
[STAFFING PROVISION REQUIRED ONLY FOR SERVICES]
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota.
7. Insurance.
a. General Liability. Vendor shall maintain a general liability insurance policy with
limits of at least $1,000,000.00 for each person, and each occurrence, for both
personal injury and property damage. Vendor shall provide City with a Certificate of
Insurance verifying insurance coverage before providing service to the City.
b. Worker's Compensation. Vendor shall secure and maintain such insurance as will
protect Vendor from claims under the Worker's Compensation Acts and from claims
for bodily injury, death, or property damage which may arise from the performance of
Vendor's services under this Contract.
c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive
automobile liability insurance with a $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and non-owed vehicles.)
8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Vendor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Vendor, its agents, contractors and employees, relative to this
Contract. City will indemnify and hold Vendor harmless from and against any loss for
injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City's written acceptance of the Work. The City's rights under the
Contractor's warranty are not the City's exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
10. Termination. This Contract may be terminated by either party by seven (7) days' written
notice delivered to the other party at the addresses written above. Upon termination under
this provision if there is no fault of the Vendor, the Vendor shall be paid for services
rendered until the effective date of termination.
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Vendor an employee of the City.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be
provided under this Contract; nor may Vendor assign this Contract, or any interest arising
herein, without the prior written consent of the City.
13. Services Not Provided For. No claim for services furnished by Vendor not specifically
provided for in Exhibit A shall be honored by the City.
Standard Purchasing Contract 2017 06 01 Page 2 of 5
GENERAL TERMS AND CONDITIONS
14. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
services to be provided. Any violation of statutes, ordinances, rules and regulations
pertaining to the services to be provided shall constitute a material breach of this Contract
and entitle the City to immediately terminate this Contract.
16. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
19. Employees. Vendor agrees not to hire any employee or former employee of City and City
agrees not to hire any employee or former employee of Vendor prior to termination of this
Contract and for one (1) year thereafter, without prior written consent of the former
employer in each case.
20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Contract or thereafter of any of the rights or
remedies of the City under this Contract.
21. Entire Contract, Construction, Application and Interpretation. This Contract is in
furtherance of the City's public purpose mission and shall be construed, interpreted, and
applied pursuant to and in conformance with the City's public purpose mission. The entire
agreement of the parties is contained herein. This Contract supersedes all oral agreements
and negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject matter
hereof. Any alterations, amendments, deletions, or waivers of the provisions of this
Contract shall be valid only when expressed in writing and duly signed by the parties,
unless otherwise provided herein.
22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
Standard Purchasing Contract 2017 06 01 Page 3 of 5
23. Non-Discrimination. During the performance of this Contract, the Vendor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Vendor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Vendor shall incorporate the foregoing requirements of this paragraph in
all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
24. Notice. Any notice required or permitted to be given by a party upon the other is given in
accordance with this Contract if it is directed to either party by delivering it personally to
an officer of the party, or if mailed in a sealed wrapper by United States registered or
certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a
nationally recognized, reputable overnight courier, properly addressed to the address listed
on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or
the date of mailing or deposit as aforesaid, provided, however, that if notice is given by
mail or deposit, that the time for response to any notice by the other party shall commence
to run one business day after any such mailing or deposit. A party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
26. Services Not Provided For. No claim for services furnished by the Vendor not
specifically provided for herein shall be honored by the City.
27. Severability. The provisions of this Contract are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
28. Statutory Provisions.
a. Audit Disclosure. The books, records, documents and accounting procedures and
practices of the Vendor or other parties relevant to this Contract are subject to examination
by the City and either the Legislative Auditor or the State Auditor for a period of six (6)
years after the effective date of this Contract.
b. Data Practices. Any reports, information, or data in any form given to, or
prepared or assembled by the Vendor under this Contract which the City requests to be kept
confidential, shall not be made available to any individual or organization without the
City's prior written approval. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as
Standard Purchasing Contract 2017 06 01 Page 4 of 5
defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected,
received, stored, used, maintained, or disseminated by Vendor in performing any of the
functions of the City during performance of this Contract is subject to the requirements of
the Data Practice Act and Vendor shall comply with those requirements as if it were a
government entity. All subcontracts entered into by Vendor in relation to this Contract
shall contain similar Data Practices Act compliance language.
29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not
affect, in any respect, the validity of this Contract.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
VENDOR
Torok) Cheatham
By: Jereb Cheatham
Its: Vice President
Standard Purchasing Contract 2017 06 01 Page 5 of 5
Attachment A — SOWs
The following SOW represents the services project OPG-3 will implement at the request of Eden Prairie.
This project is eligible for a special services rate negotiated through LOGIS of$125/hour.The SOWs
cover:
1. System implementation and SIRE Conversion
The total number of hours for the SOWs is 80 at a total cost of$10,000.The hours will be purchased
through LOGIS and allocated to Eden Prairie's account at the start of the project.
op C.,3
Enterprise Transformation
Statement of Work
Laserfiche Installation and Sire Conversion
For: The City of Eden Prairie
May 8, 2019
Laserfiche®
Run Smarter
Document Management I Business Process Management I Enterprise Content
Contents
Statement of Work—Laserfiche Installation and Sire Conversion 4
Project Scope and Objective 4
Identified Phases 5
Phase 0—Project Setup, Kickoff and Prerequisites 6
Phase 1— Requirements Gathering, Design and Prototype 7
Phase 2—System Development 8
Phase 3—User Acceptance Testing 9
Phase 4—Promotion to Production 10
Phase 5—Training, Knowledge Transfer and Transition to Support 11
Eden Prairie Responsibilities 12
OPG-3 Responsibilities 13
Project Assumptions 13
Professional Services Pricing 14
Payment Plan 15
Statement of Work Approval 15
J f
3 CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 3
Enterprise Transformation
Statement of Work — Laserfiche Installation and Sire Conversion
This Statement of Work("SOW")defines the professional services("Services")that OPG-3 will provide for
the City of Eden Prairie (Eden Prairie) in conjunction with the Laserfiche Installation and Sire Conversion
("Project").This SOW will be a part of a Professional Services Agreement between OPG-3 and Eden Prairie.
Project Scope and Objective
Eden Prairie is replacing a legacy SIRE document management system with Laserfiche.This SOW will cover
the installation and configuration of the core Laserfiche software components and the migration of
content from SIRE to Laserfiche. The following Laserfiche components/services will be installed,
configured and tested to confirm they function as expected:
• Laserfiche Server(including creation of repository)
• Laserfiche Workflow
• Laserfiche Forms
• Laserfiche Web Access
• Laserfiche Audit Trail
• Change Management Process
The conversion of the SIRE content will include the bulk import and clean-up of data and the processing
of individual cabinets to build out the file plan (folder structure, metadata schema and naming
conventions) in Laserfiche. The initial steps of the conversion include:
• Create backup of SIRE SQL database
• Import all images and PDF files into Laserfiche
• Create workflows to remove thumbnail files and extra PDF files (where TIFF files are available)
• Convert remaining PDF files to TIFF (where PDF was only version)
For each cabinet the steps include:
• Create fields and template in Laserfiche
• Create workflow to query correct cabinet, merge pages into documents and apply metadata
• Run workflow to validate document and page counts match
It may become necessary to amend this SOW for reasons including, but not limited to, the following:
• Changes to the project schedule, scope or budget
• Changes in priorities (external or internal to the project)that impact the project
• Environmental or architectural impediments not previously identified
• Lack of access to personnel,facilities, or systems necessary to complete project as scoped
In the event that it is necessary to change this SOW, the following process will be followed:
A Project Scope Change Request(PSCR)will be used to communicate change.The PSCR must describe the
change,the reasons for the change, and the effect the change will have on the project,which may include
scheduling changes, pricing, etc. A PSCR will be initiated by OPG-3 but must be executed by both parties
to make it effective and binding on the parties.
J
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Conversion I Page 4
Enterprise Transformation
Identified Phases
The following Phases (major project areas) are included in the services. Phases will run in parallel where
possible. Estimated project timeline is 7 weeks based on the following:
Phase Number of
Weekly Sprints
0. Project Setup, Kickoff and Prerequisites 1
1. Requirements, Design and Prototype 1
2. System Development 2
3. User Acceptance Testing 1
4. Push to Production 1
5. Knowledge Transfer and Transition to Support 1
Total 7
opG3
CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 5
Enterprise Transformation
Phase 0— Project Setup, Kickoff and Prerequisites
Projects are completed most efficiently when core dependencies are identified early and cleared as
Project Prerequisites. During the Project Setup process a list of prerequisites that could impede the
project will be developed. A portion of the Project Kickoff meeting will be focused on discussing the
prerequisites, identifying the resource(s) responsible for completing them and determining target dates
for resolution.The project schedule will be based on these dates
Core Activities Include:
• Project onboarded to Salesforce and Team sites as dictated by scope and complexity
• List of prerequisites developed and vetted by project team
• Project Kickoff presentation created, and meeting scheduled
Known Prerequisites:
• Confirm remote access (VPN preferred)
• Confirm servers are ready for installation, configuration and conversion
• Create/confirm SQL backup of SIRE
Deliverables:
• Project Kickoff meeting
• Initial project schedule developed
Est.Time to Standard Project
Phase 0 Management
Complete ($185/hour) ($185/hour)
Setup, Kickoff and 2 0 2
Prerequisites
opG3
CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 6
Enterprise Transformation
Phase 1— Requirements Gathering, Design and Prototype
Because this is a new implementation, it makes sense to install and configure the Laserfiche software
and run the migration in the production environment to limit the need to copy large amounts of data
between environments.The Laserfiche products will be installed, configured and tested and sample set
from each cabinet will be migrated so Eden Prairie can confirm the results.
Core Activities Include:
• Install, configure and test core Laserfiche software components in production environment
• Migrate sample sets from each cabinet to confirm
o Image quality
o File Plan
• Create requirements backlog and plan implementation.The backlog (requirements written
as user stories)will define initial acceptance criteria for project deliverables.
Deliverables:
• Laserfiche installed in production environment
• Sample migrations performed and accepted
• Project Plan
Assumptions Driving Effort:
• Initial backlog is limited to phases currently in scope.
• The backlog and deliverable acceptance criteria may need to be adjusted based on
continued requirements gathering throughout the project. Both Eden Prairie and OPG-3
must approve in writing, which may be an email communication between the parties, any
changes to acceptance criteria that would represent a material change to either the
solution or its required effort.
Est.Time to Standard Project
Phase 1 Management
Complete ($185/hour)
($185/hour)
Requirements 8 8 0
Gathering, Design
and Prototype
J f
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Conversion I Page 7
Enterprise Transformation
Phase 2—System Development
Core Activities Include:
• Full migration of SIRE cabinets
• Validation of document and page counts
• Develop test scripts to be utilized in Phase 3—User Acceptance Testing
Deliverables:
• System deployed in production environment, ready for User Acceptance Testing.
• Test scripts to be utilized in Phase 3—User Acceptance Testing*
Assumptions Driving Effort:
• OPG-3 project team members receive access to all necessary Eden Prairie resources by the
scheduled implementation start time in the project plan.
• Eden Prairie personnel will be available to provide any assistance OPG-3 may need in the
Eden Prairie environment.
• Eden Prairie personnel attending solution demonstrations and walkthroughs are
empowered to provide feedback that will affect overall design.
Est.Time to Standard Project
Phase 2 Management
Complete ($185/hour)
($185/hour)
System Development 64 64 0
opG3
CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 8
Enterprise Transformation
Phase 3— User Acceptance Testing
Core Activities Include:
• Work with Eden Prairie to identify end users that will participate in UAT.
• Testing by Eden Prairie end-users using the test scripts developed in Phase 3.
• Remediate any issues discovered during UAT until acceptance criteria are satisfied.
Deliverables:
• Solution deployed in Test, approved by Eden Prairie for promotion to Production.
Assumptions Driving Effort:
• Eden Prairie personnel will be available for UAT per a mutually agreed-upon schedule.
Est.Time to Standard Project
Phase 3 Management
Complete ($185/hour) ($185/hour)
User Acceptance 2 2 0
Testing
opG3
CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 9
Enterprise Transformation
Phase 4— Promotion to Production
The OPG-3 project team will assist Eden Prairie in promoting the solution from Test to Production.This
includes the creation of groups and users, configuration of Feature and Access rights, setting up default
attributes, etc. Laserfiche will also be installed in a test environment and a snapshot of the production
database will be attached so TEST is a replica of PROD without image files. OPG-3 will teach Eden Prairie
how to updates TEST periodically.
Core Activities Include:
• Work with Eden Prairie to develop promotion plan.
• Promote solution to production.
• Functional testing of individual components,testing of solution using Test Scripts.
• Remediate any issues within scope as necessary.
• Install Laserfiche in TEST environment and attach snapshot of
Deliverables:
• Laserfiche solution deployed in production and ready for end users.
• Laserfiche installed in TEST environment
• Two weeks of Stabilization support after Promotion to Production.
Assumptions Driving Effort:
• The OPG-3 project team will continue to support the solution for two weeks after Promotion
to Production while transferring support responsibilities to the OPG-3 Support Team.
Est.Time to Standard Project
Phase 4 Management
Complete ($185/hour)
($185/hour)
Promotion to 2 2 0
Production
J f
3 CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 10
Enterprise Transformation
Phase 5—Training, Knowledge Transfer and Transition to Support
Once the solution has been promoted to production and is ready for use, OPG-3 will provide training for
users and administrators.
Deliverables:
• Recorded demonstrations to show each step of the processes.
• Knowledge Transfer sessions with OPG-3 Support on solution for post-project support.
• System documentation.
• User and Administrative training onsite.
Assumptions Driving Effort:
• Eden Prairie will work with OPG-3 to help develop appropriate training materials for end-
users.
• Eden Prairie will coordinate attendance of Eden Prairie personnel for training sessions.
• Training will occur throughout this project as the OPG-3 and Eden Prairie teams work
alongside each other.
• OPG-3 may deliver a final update to the System documentation prior to project closeout if
such an update is necessary.This potential final System documentation update is not a
deliverable of this Phase.
Est.Time to Standard Project
Phase 5 Management
Complete ($185/hour)
($185/hour)
Training, Knowledge 2 2 0
Transfer and Transfer
to Support
opG3
CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 11
Enterprise Transformation
Eden Prairie Responsibilities
The following are Eden Prairie's responsibilities for the Services.
1. Eden Prairie will make available, and provide access to (e.g., within two to three business days),
necessary personnel to ensure project success, including:
a. A designated project manager to help schedule meetings, facilitate project governance,
coordinate document requests, and other tasks.
b. IT personnel such as system administrators, database administrators, or help desk.
c. Subject matter specialists to provide information on Eden Prairie's business processes.
d. Personnel to execute the test scripts and document results for User Acceptance Testing ("UAT").
Personnel will be made available per the project schedule and plan.
2. Eden Prairie will work with OPG-3 to provide any necessary technical resources and support. This
includes:
a. Providing requested documentation and acceptance of key deliverables within two to three
business days. If Eden Prairie does not respond in writing to OPG-3's request for acceptance within
three business days of OPG-3's request,or Eden Prairie's refusal of such approval within the three-
day period is not reasonable, Eden Prairie will be deemed to have accepted.
b. Providing any access to the Eden Prairie environment that the OPG-3 team will need to develop
the solution.
3. Eden Prairie will be responsible for providing all hardware and licensing all software components
necessary for completing Services.This includes:
a. Windows Server 2012R2(or higher)and SQL Server Standard/Enterprise 2012(or higher)licenses.
b. SSL certificates for all servers that require them.
c. Licenses for all software and systems on the Eden Prairie network with which the Laserfiche
system will integrate.
Jf 3 CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 12
Enterprise Transformation
OPG-3 Responsibilities
The following are OPG's responsibilities for the Services.
1. OPG-3 will make available, and provide access to (e.g., within two to three business days), necessary
personnel to ensure project success, including:
a. A designated project manager to help schedule meetings, facilitate project governance,
coordinate document requests, provide status updates and other tasks.
b. Experienced OPG-3 engineering personnel.
c. Personnel to perform preliminary testing during development and prior to UAT. Personnel will be
made available per the project schedule and plan.
2. OPG-3 will work with Eden Prairie to provide any necessary technical resources and support.This
includes escalating any issues to Laserfiche Support and Laserfiche Development as necessary.
Project Assumptions
1. The scope of the engagement will include the Services described in this SOW. Any additional scope
requests will be provided in a separate SOW or change order.
a. The Services will focus exclusively on Laserfiche and Laserfiche-related products to
support the system and solution, except where explicitly noted in this SOW.
2. If after OPG-3's request for acceptance on project closeout, Eden Prairie does not respond in writing
within five business days, or Eden Prairie's refusal of such approval in the five-day period is not
reasonable, Eden Prairie will be deemed to have accepted.
Jf 3 CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 13
Enterprise Transformation
Professional Services Pricing
The table below represents the level of effort required for this project, including both onsite and offsite
Professional Services work.This is a time and material project.This project is eligible for the special
services rate available through LOGIS.
Phase •escription Est. Hours
0 Setup, Kickoff and Prerequisites 2
1 Requirements Gathering, Design and Prototype 8
2 System Development 64
3 User Acceptance Testing 2
4 Promotion to Production 2
5 Training, KT and Transition to Support 2
Totals 80
JCONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 14
Enterprise Transformation
Payment Plan
All Services will be performed in accordance with this mutually accepted SOW. Because this project is
eligible for special services pricing negotiated through LOGIS, Eden Prairie will need to purchase the
hours needed for the project from LOGIS before work begins. Once those hours have been deducted
from the LOGIS account the hours will be allocated to the project and deducted as work is completed.
Progress will be reflected in weekly meetings/demos and Eden Prairie can control the quality of work
provided by choosing whether to accept the deliverables for each phase.
Changes to project scope or effort required to complete specific work items due to unforeseen
complications or issues outside of OPG-3's control will go through the Change Management Process and
will be approved by Eden Prairie.
Statement of Work Approval
By signing this document, Eden Prairie agrees that the proposed approach satisfactorily addresses all
items in scope for the project.
Eden Prairie Approval (one signee required)
Signature Name Title Date
OPG-3 Approval (one signee required)
Torok) Cheatham Jereb Cheatham Vice President 05/08/2018
Signature Name Title Date
J fD(, 3
3 CONFIDENTIAL I SOW—Eden Prairie—Laserfiche Installation and Sire
Conversion I Page 15
Enterprise Transformation
Hello James,
Below is the quote you requested. Please let me know if you have any questions.
Thank You,
Clyde Amegashitsi
Pricing Proposal
4#11)1111- Quotation#: 17069311
Description: SQL Software Assurance
Created On: May-01-2019
Valid Until: May-31-2019
MN CITY OF EDEN PRAIRIE Inside Account Manager
James Goldenstein Clyde Amegashitsi
8080 MITCHELL ROAD 290 Davidson Avenue,Somerset,NJ 08873
ATTN:ACCOUNTS PAYABLE Phone: 732-537-7236
EDEN PRAIRIE,MN 55344 Fax:
United States Email: clyde_amegashitsi@shi.com
Phone:(952)949-8544
Fax:
Email: jgoldenstein@edenprairie.org
Click here to order this quote
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Microsoft SQL Server Standard Core Edition-License&software assurance-2 1 $3,948.00 $3,948.00
cores-Select,Select Plus-Win-Single Language
Microsoft-Part#:7NQ-00300
Contract Name: Enterprise Hardware,Software and Services
Contract#:48196
Coverage Term: —Feb-28-2020
Note:33 Months Remaining
Total $3,948.00
Additional Comments
Thank you for choosing SHI International Corp!The pricing offered on this quote proposal is valid through the expiration date listed
above.To ensure the best level of service,please provide End User Name, Phone Number,Email Address and applicable Contract
Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts,
please contact an SHI Inside Sales Representative at(888)744-4084.
SHI International Corp.is 100%Minority Owned,Woman Owned Business.
TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1 HTFO
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.
Hello James,
Below is the quote you requested. Please let me know if you have any questions.
Thank You,
Clyde Amegashitsi
Pricing Proposal
4#11)1111- Quotation#: 17070650
Description: Commvault
Created On: May-01-2019
Valid Until: May-31-2019
MN CITY OF EDEN PRAIRIE Inside Account Manager
James Goldenstein Clyde Amegashitsi
8080 MITCHELL ROAD 290 Davidson Avenue,Somerset,NJ 08873
ATTN:ACCOUNTS PAYABLE Phone: 732-537-7236
EDEN PRAIRIE,MN 55344 Fax:
United States Email: clyde_amegashitsi@shi.com
Phone:(952)949-8544
Fax:
Email: jgoldenstein@edenprairie.org
Click here to order this quote
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Commvault Complete Backup&Recovery for Physical Servers-License-1 2 $1,719.00 $3,438.00
operating instance-resale
CommVault Systems-Part#:CV-BR-OI
Contract Name: Enterprise Hardware,Software and Services
Contract#:48196
Total $3,438.00
Additional Comments
Please Note:Commvault has a zero returns policy.
1.By issuing a purchase order or acknowledging this quote,when applicable,Customer certifies that employees at each of their
locations adhere to all applicable export and re-export control laws and regulations covering the distributed products purchased
and/or received by the Customer.
2.By issuing a purchase order or acknowledging this quote,and when applicable,Customer understands that the commodities,
software and/or technology("Items")it purchases or receives under this quote may be subject to export, re-export,or other
restrictions.Customer agrees to comply with all applicable laws and regulations relating to the export and re-export of such Items
obtained by Customer.
Thank you for choosing SHI International Corp!The pricing offered on this quote proposal is valid through the expiration date listed
above.To ensure the best level of service,please provide End User Name, Phone Number,Email Address and applicable Contract
Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts,
please contact an SHI Inside Sales Representative at(888)744-4084.
SHI International Corp.is 100%Minority Owned,Woman Owned Business.
TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1 HTFO
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Administration Purchase and install audio-visual equipment for VIII.G.
Aditi Salunke, IT Manager Garden Room
Requested Action
Move to approve quote and authorize purchase and implementation of audio and visual
equipment for Garden Room from EPA with 1-year support for$49,000.
Synopsis
The Garden Room is used for several city events that require audio-visual equipment. This room
is currently not equipped with this equipment and hence, for each event held here, IT and
Facilities staff are required to setup movable equipment prior to an event. There is an additional
task of removing and storing equipment after each event. In order to provide easily accessible,
modern, easy to use and maintain A/V equipment for this room, a high-level estimate was
obtained and CIP budget approved for this project in 2018.
Installation of A/V equipment will include 2 laser projectors, large electronic screens, HDMI
interfaces compatible with a wider range of digital media, additional speakers and microphones,
and ability to switch sources with a Crestron DigitalMedia Switcher.
Evaluation Process
The IT team worked with EPA Audio Visual Inc; and Parallel technologies who collaborate with
AlphaVideo to review requirements and obtain quotes. We conducted walkthroughs with
vendors to solicit various options and determined the best option that provides ease of use was to
mount projectors in the Garden room with large sized electronic screens. Considering ambient
light in the Garden Room, projector providing higher lumens would be required. We compared
equipment quoted on the two quotes and determined that moving forward with a Crestron
solution is the best option for the city. It is easy to use, maintain and similar to the setup in the
Heritage rooms. While both quotes are very similar, taking into consideration larger screens and
audio updates quoted, vendor response times and past experiences working with them, we
recommend moving forward with EPA for this installation.
Attachments
EPA Quote
AlphaVideo Quote
City Standard Agreement signed by EPA
PROJECT
PROPOSAL EXHIBIT A TO CONTRACT
EDEN
PRAIRIE
LLVE•WORK•OREAM
This Proposal Compiled for:
Aditi Salunke
Garden Room
rev3
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
ea
AUDIO VISUAL, INC.
7910 State Highway 55
Rockford,MN 55373
763-477--6931 •800-362-3674
www.epaaudio.com
Project Address: May 20, 2019
City of Eden Prairie Tom Hettrick
Aditi Salunke EPA Regional Sales Manager
8080 Mitchell Road
Eden Prairie, MN 55344 Justin Dorion, Systems Engineer
Douglas Neumann, Field Engineer
Subject:Garden Room
City of Eden Prairie-Aditi-Garden Room-052019 rev3(Exhibit A)
Based on the information given and site visit, we have prepared this proposal to install the audio visual system at the City of
Eden Prairie's Garden Room. This proposal includes the scope of work, system costs,standard warranty, scheduling and
implementation.
EPA is a premier communication technology integration firm. We specialize in design and design/build A/V solutions as well
as A/V technology upgrade solutions for integrated multimedia presentation systems, audio systems, distributed media,
video conferencing and portable systems.
Scope of Work
EPA Audio Visual, Inc.will implement an Audio/Video presentation and speech reinforcement system within the City Of
Eden Prairie's Garden Room. System functionality will include multiple projection displays,a touch panel controller for
control of the A/V system, a wireless microphone system, and a multi-zone speaker system.
Garden Room:
Video: Two 6000 lumen laser projectors will be wall mounted and projected onto 78"x 139"electric, recessed screens.
Multimedia sources for the system will consist of; an HDMI wall plate, located on the pillar near the podium location and a
Blu-ray player located in the rack room. All sources will be switched via a Crestron DigitalMediaTM Presentation System, and
extended via category cabling to DM 8G+® Rx/Scalers located at the projectors. Note:Electrical requirements and powered
screen installation will be the responsibility of the owner's general contractor. Screens will be delivered in advance and will
need to be installed prior to EPA's installation date. Electrical connections will be necessary for the two recessed projection
screens, and at or near each projector's mounting location.
Audio: Program audio will be reproduced by(x14) in ceiling speakers installed across the Garden Room. The speakers will
be powered by a four channel amplifier to provide quality and consistent sound across the various zones. (2)Shure GLXD
wireless receivers will output speech reinforcement from (x2)wireless handheld microphones. Input audio sources will
include(x2)XLR inputs, (x1)auxiliary input,as well as(x1)XLR output. All audio sources will be located in the same location
as the video source near the podium. A digital signal processor will be implemented and configured to equalize each
speaker zone and microphone independently to remove the rooms resonant frequencies, providing maximum gain before
feedback from microphones and full fidelity during presentation reproduction.
Control: EPA will implement a wall mounted 7"touch panel near the front of the space creating a convenient location for
the user to control the A/V system. A customized user interface will control functions such as turning the system on/off,
raising and lowering of the projection screens, switching input sources, program volume, and microphone muting.
A wall mounted equipment rack will be installed within the designated space to securely house all audio and video
equipment for the system. Note:An electrical connection will also be required at or near the A/V rack location.
Construction and electrical requirements necessary to complete this room are not included in the proposal. A general and
electrical contractor may have to be contracted by the owner.
Copyright 2019, EPA Audio Visual, Inc.
All Rights Reserved 2
System Implementation
EPA provides a turnkey audio visual system, including equipment, materials,testing,training and warranty. Installation includes
engineering, labor, and hardware for display,audio,video, control systems, equipment rack,equipment mounting, plates,
panels,connectors and cables.The following items are dependent on project requirements:
Application Engineering:
• Meet with the client's representatives to answer questions during proposal and project reviews.
• Develop and review equipment lists and scope of work to ensure functionality of proposed system.
• Advise conduit and electrical requirements when applicable.
• Review architectural, electrical and millwork drawings.
• Recommend or review acoustical changes or requirements.
• Provide speaker placement for proper coverage.
Project Management:
• Meetings with client's technical/contract representatives to answer questions and/or resolve issues.
• Coordinate installation process, system implementation, monitoring and submittal review with client and their contractors.
• Stage equipment and materials at our location.
• Submit owner's manuals and equipment documentation upon request.
• Supervise end user training on systems.
Installation Labor:
• Terminate and label AV system cable that is part of our project.
• Mount/rack AV equipment as specified in the scope of work.
• Adjusting and balancing audio gain settings, equalization and DSP configuration.
• Assure that the system meets design criteria and functions per the scope of work.
• Site clean-up and disposal of packaging,etc.This does not include existing equipment recycling.
• Pricing is based upon standard business hours of 8:00 am until 4:30 pm CST Monday through Friday.Second and third shifts
may require additional labor unless a prior agreement has been made.
Exclusions:
• All conduit, high voltage wiring, breakers, relays, boxes, receptacles,etc.
• Building or site construction or demolition.
• Concrete cutting,core drilling etc.
• Sheet rock replacement or repair necessary for implementation of AV system.
• Ceiling tile or grid work removal or replacement.
• All millwork(moldings,trim, etc.).
• Permits (unless specified in contract).
• Painting or refinishing necessary for implementation of AV system.
System Costs
The system costs include the provision of equipment, hardware,cable, connectors,etc.,as well as all engineering, project
management, and field installation labor necessary to provide a complete operational system as described above.
Copyright 2018, EPA Audio Visual, Inc.
All Rights Reserved 3
Video Equipment:
Qty Brand Model and Description $Each $Extended
2 Sony VPL-FHZ66, 6000 Im WUXGA Laser Projector 4,800.00 9,600.00
2 Sony VPLL-Z3010, Projection Lens for the VPL-F Series 1.0:1 to 1.39:1 1,852.00 3,704.00
2 Chief CMA472,Above Ceiling Plenum Enclosure 91.00 182.00
2 Chief CMS440, Projector Ceiling Kit 101.00 202.00
2 Chief RPMCU, RPA Universal Projector Mount 197.00 394.00
2 Chief WMA2S, Heavy Duty Wall Mount Accessory(Dual Stud) 114.00 228.00
2 Chief CMS003, 3" Fixed Extension Column 9.00 18.00
2 DaLite 84329LC,Advantage Electrol 78x139 159D W/60" Black Drop 2,440.00 4,880.00
1 Denon DN-500BD MKII, Blu-rayTM, DVD,CD Player 349.00 349.00
1 Crestron DMPS3-300-C,3-Series® DigitalMedia"' Presentation System 300 4,000.00 4,000.00
2 Crestron DM-RMC-SCALER-C, DM 8G�® Rx/Scaler 875.00 1,750.00
1 Crestron DM-TX-4K-100-C-1G-B-T,W.P.4K DigitalMedia 8G-i-®Tx 100(Black) 438.00 438.00
3 Liberty HDPMM10F, 10' High Speed HDMI Cable w/Ethernet Certified 18G 19.00 57.00
1 Liberty M2-HDSEM-M-06F, 6' Reduced Profile HDMI Cable 9.00 9.00
Program Audio:
Qty Brand Model and Description $Each $Extended
14 Crestron SAROS IC6T-W-T-EACH,Saros°6.5" 2-Way Ceiling Speaker 143.00 2,002.00
1 Lab.Gruppen E 10:4, 1000W 4-Channel Audio Amplifier 1,095.00 1,095.00
1 Biamp TesiraFORTE AVB Al, DSP: 12 In x 8 Out 1,873.00 1,873.00
Speech Reinforcement:
Qty Brand Model and Description $Each $Extended
2 Shure GLXD24R/SM58, Digital Handheld Wireless System 508.00 1,016.00
2 Shure SB902, Lithium-Ion Rechargeable Battery(for GLXD) 110.00 220.00
2 Shure UA8100-RSMA, 100' Reverse SMA Cable 204.00 408.00
1 Shure UA221-RSMA, Reverse SMA Passive Antenna Splitter(For GLXD) 203.00 203.00
2 Shure UA505-RSMA, Paintable Wall Mount 30.00 60.00
1 Liberty EPA-WQ560647, Custom Plate 85.00 85.00
Media Control System:
Qty Brand Model and Description $Each $Extended
1 Crestron TSW-760-NC-B-S, 7"Touch Screen without Camera or Mic(Black) 875.00 875.00
1 Liberty NGSE8H-AV, 10/100/1000 PoE+8 Port Communication Interface 417.00 417.00
1 Liberty NPI-H1, Niveo Professional Gigabit PoE Power Injector 78.00 78.00
1 Crestron PW-4818DU, 90W PoDM Power Pack for DMPS 156.00 156.00
Copyright 2019, EPA Audio Visual, Inc.
All Rights Reserved 4
Equipment Rack:
Qty Brand Model and Description $Each $Extended
1 Middle Atlantic DWR-18-22, 18RU DWR Series Sectional Wall Mount Rack 22" D 613.00 613.00
1 Middle Atlantic VFD-18,Vented Front Door for 18RU Racks 201.00 201.00
1 Middle Atlantic PD-915R-PL, Rack Mount Electrical Strip (9 Outlet 15A) 106.00 106.00
2 Middle Atlantic UFA-8-F1, 1RU 8"D RackShelf w/1RU Faceplate 40.00 80.00
1 Middle Atlantic PD-8155C-NS, 8 Outlet Vertical Power Strip 18" 72.00 72.00
2 Middle Atlantic IEC-18X4, IEC Power Cord, 18" (Qty:4) 43.00 86.00
2 Middle Atlantic TW12,Velcro°Cable Strap(Qty: 12) 13.00 26.00
1 Middle Atlantic VT1, 1 Space Vented Blank Panel 12.00 12.00
Summary $Totals
Equipment Total: 35,495.00
Installation Materials: 750.00
Installation Labor/Project Management: 10,120.00
Custom Programming: 2,000.00
Design/Engineering: 1,080.00
Shipping: 250.00
Project Total: 49,695.00
*Sales Tax not included if applicable
**This proposal is valid for 60 days. Thereafter it is subject to change.
Copyright 2019, EPA Audio Visual, Inc.
All Rights Reserved 5
Payment Schedule
Reference Minnesota Statutes 2018,Section 471.425: Prompt Payment of Local Government Bills
Remit and Order Address: (All payments must be mailed to address below)
EPA Audio Visual, Inc.
7910 State Hwy 55
Rockford, MN 55373
763-477-4395—Fax
EPAStaff@epaaudio.com
Standard Warranty
The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord
with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one
year,or within such longer period as may be prescribed by law or in the terms of the Contract,from the date of City's written
acceptance of the Work.The City's rights under the Contractor's warranty are not the City's exclusive remedy.The City shall
have all other remedies available under this Contract,at law or in equity.
Implementation Team
Tom Hettrick,(763)477-6931 will serve as your Account Manager and will provide primary coordination of systems and
equipment recommendations and pricing for the project.
Justin Dorion, (763)477-6931 will serve as Project Engineer and will oversee the various disciplines within the EPA team.
Other members of the EPA technical and administrative staff will be utilized as required for the project.
Copyright 2019, EPA Audio Visual, Inc.
All Rights Reserved 6
Summary
We are confident that our participation in your Garden Room project will contribute to its success. We appreciate the
opportunity to submit this proposal package, and look forward to your authorization to proceed.
Sincerely,
A7 e
Tom Hettrick
Regional Sales Manager
EPA Audio Visual, Inc.
Project Total: $49,695.00
*Sales Tax not included if applicable
*This proposal is valid for 60 days. Thereafter it is subject to change.
City of Eden Prairie-Aditi-Garden Room-052019 rev3(Exhibit A)
Copyright Notice: EPA hereby authorizes duplication of this material to the extent necessary in connection with the
implementation and use of the system, however any other duplication of this material in any form or format, including but not
limited to use for purpose of re-bidding the work with a competitor of EPA,cannot be made without the advanced written
permission of EPA.
• This proposal including its system design,function and programming are solely owned by EPA
• Copyright pertains to equipment list, design,function, drawings,graphics,overlays, programming, layouts etc. related to this
proposal
• Duplication includes photocopies,facsimiles, electronic transfer, etc.
• If extra copies of the document or drawings are necessary, a written request can be made to EPA Audio Visual, Inc.
Copyright 2019, EPA Audio Visual, Inc.
All Rights Reserved 7
raIphavideo Quotation
Date Quote# Cust#
7690 Golden Triangle Drive, Eden Prairie, MN 55344 05/10/19 AAAQ43722-01
Phone: 952-896-9898-Fax 952-896-9899 -Visit us at www.alphavideo.com We are an equal opportunity employer
Prepared For: Sales Representative:
Aditi Salunke Phone: (952) 949-8520 Scott Johnson
City of Eden Prairie Fax: Sr. Technical Account Manager
7667 Equitable Dr#201 Terms: NET 30 952-841-3361
Eden Prairie, MN 55344
USA Ship via: Best Way scott.johnson@alphavideo.com
ID# Item Description Qty Unit Price Ext. Price
1 29930LSR Dalite Tensioned Contour Electrol Light Ambient Rejection Screen 2 $3,911.00 $7,822.00
2 VPL-FHZ66/B Sony 6100 Lumen Laser Projector 2 $5,880.00 $11,760.00
3 RPMAU Chief Projector Mount 2 $177.00 $354.00
4 Accessories to Mount Projectors 2 $600.00 $1,200.00
5 DMPS3-4K-250-C-AIRM Crestron DMPS 250 with integrated DSP, controller and wireless 1 $5,176.00 $5,176.00
EDIA presentation via AirMedia
6 TSW-760-B-S Creston 5"Tabletop Kit Touch Screen with multi surface mounting 1 $1,000.00 $1,000.00
adapter
7 DM-RMC-SCALER-C Crestron DigitalMedia 8G+®Receiver& Room Controller w/Scaler 2 $813.00 $1,626.00
8 DM-TX-200-C-2G-B-T Crestron Wall Plate DigitalMedia 8G+®Transmitter 200, Black 1 $813.00 $813.00
Textured
9 ULXS14/85-J1 Shure Lavalier Wireless System- Includes Receiver, Lavalier Mic, 1 $673.00 $673.00
and Transmitter
10 ULXS24/BETA58 Shure Wireless System -incl. Handheld Microphone 1 $695.00 $695.00
11 CM62-BGM-WH 6"Ceiling Speakers 10 $137.00 $1,370.00
12 Amplifier 1 $500.00 $500.00
13 EWR-16-17 MA EWR Series Rack, EWR-16-17SD 1 $900.00 $900.00
17" D X 35"H With Solid Door
Wall mounted
14 Installation 1 $13,500.00 $13,500.00
15 Materials-i.e. 1 $1,600.00 $1,600.00
-service mold
-cabling
-etc.
05/10/19 CONFIDENTIAL Page 1 of 2
1 of 2
Page 2 of 2
Walphavideo Quotation
Date Quote# Cust#
7690 Golden Triangle Drive, Eden Prairie, MN 55344 05/10/19 AAAQ43722-01
Phone: 952-896-9898- Fax 952-896-9899 -Visit us at www.alphavideo.com We are an equal opportunity employer
ID# Item Description Qty Unit Price Ext. Price
Alpha Video work to include:
-Installation of surface mounted projection screens
-Installation of projectors
-Installation and programming of Crestron touch panel
-Installation of AV switcher and amp for audio reinforcement
and voice lift
-Installation of 6"speakers in space
-all cabling and input plates
AV switcher, amp and wireless receivers will be installed in MA
wall mounted rack. Crestron touch panel will be mounted to
wall, near MA rack. Shure microphones, dual receivers (one
with handheld mic and one with bodypack)will be connected
to Crestron DAP. DSP will be configured for ducting of
microphones, mixing of microphones, etc.
User will be able to switch between VGA, HDMI inputs, as well
as present using BYOD device with the Crestron AirMedia
device. Wireless network connectivity will be required.
Use case:
Podium will be rolled into space and any requred connections
will run from source device located on the podium to the
Crestron input plate. Routing will be setup in the switcher for
the ability to mirror content on both projection screens, or
different content(from two different sources)to each
projection screen. Microphone system will be set up for
voicelift and ducting for presentations. Audio and video
sources and control will be done from the Crestron touch
panel.
City of Eden Prairies responsabilities:
-Power will be run to the two screen locations,two projector
locations and the wall mounted rack. Alpha Video will
coordinate with City of Eden Priarie to ensure proper
placement of outlets and power requirements.
Shipping charges are not included and will be billed at actual cost. Sub Total $48,989.00
Sales tax is not included and will be billed at actual. Sales Tax $0.00
A 3% convenience will be added for credit card payments. Shipping in $0.00
Please contact me if I can be of further assistance.
Total $48,989.00
Accepted by: Date: PO:
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change.
MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING.
05/10/19 CONFIDENTIAL Page 2 of 2
2 of 2
2017 06 10
Contract for Goods and Services
This Contract ("Contract") is made on the 15th day of May 2019, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and EPA Audio Visual, Inc. a Minnesota company (hereinafter "Vendor")
whose business address is 7910 State Highway 55, Rockford, MN 55373.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety
of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose
of this Contract is to set forth the terms and conditions for the provision of goods and/or services
by Vendor for purchase and installation of Audio Visual equipment in the Garden Room
hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of
the Work in accordance with attached Exhibit A. Any general or specific conditions, terms,
agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit
A are declined in full and, accordingly, are deleted and shall not be in effect in any manner.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or
completed by December 31st, 2019.
3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $49,695.00 as
full and complete payment for the goods, labor, materials and/or services rendered pursuant
to this Contract and as described in Exhibit A.
4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized
invoices setting forth work performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
5. Staffing. The Vendor has designated an EPA Project Manager to perform the Work. They
shall be assisted by other staff members as necessary to facilitate the completion of the Work
in accordance with the terms established herein. Vendor may not remove or replace the
designated staff without the approval of the City.
[STAFFING PROVISION REQUIRED ONLY FOR SERVICES]
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota.
7. Insurance.
a. General Liability. Vendor shall maintain a general liability insurance policy with
limits of at least $1,000,000.00 for each person, and each occurrence, for both
personal injury and property damage. Vendor shall provide City with a Certificate of
Insurance verifying insurance coverage before providing service to the City.
b. Worker's Compensation. Vendor shall secure and maintain such insurance as will
protect Vendor from claims under the Worker's Compensation Acts and from claims
for bodily injury, death, or property damage which may arise from the performance of
Vendor's services under this Contract.
c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive
automobile liability insurance with a $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and non-owed vehicles.)
8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Vendor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Vendor, its agents, contractors and employees, relative to this
Contract. City will indemnify and hold Vendor harmless from and against any loss for
injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City's written acceptance of the Work. The City's rights under the
Contractor's warranty are not the City's exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
10. Termination. This Contract may be terminated by either party by seven (7) days' written
notice delivered to the other party at the addresses written above. Upon termination under
this provision if there is no fault of the Vendor, the Vendor shall be paid for services
rendered until the effective date of termination.
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Vendor an employee of the City.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be
provided under this Contract; nor may Vendor assign this Contract, or any interest arising
herein, without the prior written consent of the City.
13. Services Not Provided For. No claim for services furnished by Vendor not specifically
provided for in Exhibit A shall be honored by the City.
Standard Purchasing Contract 2017 06 01 Page 2 of 5
GENERAL TERMS AND CONDITIONS
14. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
services to be provided. Any violation of statutes, ordinances, rules and regulations
pertaining to the services to be provided shall constitute a material breach of this Contract
and entitle the City to immediately terminate this Contract.
16. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
19. Employees. Vendor agrees not to hire any employee or former employee of City and City
agrees not to hire any employee or former employee of Vendor prior to termination of this
Contract and for one (1) year thereafter, without prior written consent of the former
employer in each case.
20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Contract or thereafter of any of the rights or
remedies of the City under this Contract.
21. Entire Contract, Construction, Application and Interpretation. This Contract is in
furtherance of the City's public purpose mission and shall be construed, interpreted, and
applied pursuant to and in conformance with the City's public purpose mission. The entire
agreement of the parties is contained herein. This Contract supersedes all oral agreements
and negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject matter
hereof. Any alterations, amendments, deletions, or waivers of the provisions of this
Contract shall be valid only when expressed in writing and duly signed by the parties,
unless otherwise provided herein.
22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
Standard Purchasing Contract 2017 06 01 Page 3 of 5
23. Non-Discrimination. During the performance of this Contract, the Vendor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Vendor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Vendor shall incorporate the foregoing requirements of this paragraph in
all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Vendor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
24. Notice. Any notice required or permitted to be given by a party upon the other is given in
accordance with this Contract if it is directed to either party by delivering it personally to
an officer of the party, or if mailed in a sealed wrapper by United States registered or
certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a
nationally recognized, reputable overnight courier, properly addressed to the address listed
on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or
the date of mailing or deposit as aforesaid, provided, however, that if notice is given by
mail or deposit, that the time for response to any notice by the other party shall commence
to run one business day after any such mailing or deposit. A party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
26. Services Not Provided For. No claim for services furnished by the Vendor not
specifically provided for herein shall be honored by the City.
27. Severability. The provisions of this Contract are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
28. Statutory Provisions.
a. Audit Disclosure. The books, records, documents and accounting procedures and
practices of the Vendor or other parties relevant to this Contract are subject to examination
by the City and either the Legislative Auditor or the State Auditor for a period of six (6)
years after the effective date of this Contract.
b. Data Practices. Any reports, information, or data in any form given to, or
prepared or assembled by the Vendor under this Contract which the City requests to be kept
confidential, shall not be made available to any individual or organization without the
City's prior written approval. This Contract is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as
Standard Purchasing Contract 2017 06 01 Page 4 of 5
defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected,
received, stored, used, maintained, or disseminated by Vendor in performing any of the
functions of the City during performance of this Contract is subject to the requirements of
the Data Practice Act and Vendor shall comply with those requirements as if it were a
government entity. All subcontracts entered into by Vendor in relation to this Contract
shall contain similar Data Practices Act compliance language.
29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not
affect, in any respect, the validity of this Contract.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
VENDOR
By: Shane King
Its: Director of Sales & Marketing
Standard Purchasing Contract 2017 06 01 Page 5 of 5
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Carter Schulze Adopt Resolution Requesting Advance VIII.H.
Public Works /Engineering for Financing for Municipal State Aid
Projects
Requested Action
Move to: Adopt Resolution Requesting Advance for Financing for Municipal State Aid
Projects.
Synopsis
The City of Eden Prairie is planning to implement Municipal State Aid Street projects in 2019
which will require State Aid funds in excess of those available in its State Aid Construction
Account.
Background Information
Projects planned in 2019 include: the Eden Prairie Road Connection with Flying Cloud Drive,
Preserve Boulevard and Southwest Light Rail. Staff continue to review our State Aid funding for
future projects.
Financial Implications
Eden Prairie is allocated approximately$3,000,000 per year for State Aid Projects. The
advancement funds are repaid using the City of Eden Prairie's yearly state aid allocation.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2019-
REQUESTING AN ADVANCE FROM THE MUNICIPAL STATE
AID STREET FUND FOR CALENDAR YEAR 2019
WHEREAS, the Municipality of City of Eden Prairie is planning to implement Municipal
State Aid Street Projects in 2019 which will require State Aid funds in excess of those available
in its State Aid Construction Account; and
WHEREAS, said municipality is prepared to proceed with the construction of said projects
through the use of an advance from the Municipal State Aid Street Fund to supplement the
available funds in their State Aid Construction Account; and
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of date April 25, 2019 $4,409,000.00
Less estimated disbursements:
Project# 181-104-008 (Preserve) $ 451,000.00
Project# 181-101-005 (Preserve) $ 1,268,000.00
Project# 181-102-004 (Preserve) $ 5,779,000.00
Total Estimated Disbursements $7,498,000.00
Advance Amount(amount in excess of acct balance) $3,089,000.00
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b; and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-
first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be and is
hereby requested to approve this advance for financing approved Municipal State Aid Street
Projects of the Municipality of City of Eden Prairie in an amount up to $3,089,000.00. The City
Council hereby authorizes repayment from subsequent accruals to the Municipal State Aid Street
Construction Account of said Municipality from future year allocations until fully repaid.
ADOPTED by the Eden Prairie City Council on May 21, 2019.
Brad Aho, Acting Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: #16-5943 ITEM NO.:
Carter Schulze Approve General Obligation (GO) Bond VIII.I.
Public Works/Engineering Grant Agreement 1030321Amendment
No. 1 with the State of Minnesota
Related to the Quiet Zone Project
Requested Action
Move to: Approve General Obligation (GO) Bond Grant Agreement 103032 lAmendment No. 1
with the State of Minnesota Related to the Quiet Zone Project.
Synopsis
This amendment replaces attachment III with attachment III-A, which provides a more defined
path of Federal Fund allocation for MnDOT Finance.
Background
Recall the GO Bond Agreement provides for the disbursement of grant proceeds for the
installation of at-grade railroad crossing safety improvements including,but not limited to,
signals, gates and constant warning time detectors at West 62nd Street& Bike Path, Birch Island
Road, Eden Prairie Path Crossing and Valley View Road for the establishment of a Railroad
Quiet Zone in Eden Prairie.
During the 2017 Legislative session, a bill was passed to provide $1,400,000 in state funding for
rail grade crossing improvements.
Attachment
GO Bond Grant Agreement 1030321 Amendment No. 1
Mn/DOT Agreement No. 1030321
Amendment No. 1
AMENDMENT NO. 1 TO Mn/DOT AGREEMENT NO. 1030321
Agreement Start Date: March 28, 2019 Original Agreement Amount: $752,931.87
Previous Amendment(s)Total: $0.00
Current Amendment Amount: $0.00
Current Agreement Total: $ 752,931.87
Project Identification: Construction Grant for the City of Eden Prairie to upgrade& install new active highway-rail grade
warning safety devices and to design, construct and equip highway-rail grade crossing waring devices and associated
roadway and pathway safety improvements.
This Amendment is between the City of Eden Prairie, a Plan B State statutory city(the Grant Recipient) and the
Minnesota Department of Transportation (the "State Entity").
Recitals
1. The State Entity has an Agreement with the Grant Recipient identified as Mn/DOT Agreement Number 1030321
("Original Agreement") to disburse a portion of the funds allocated to the Grant Recipient under the provisions
contained in Minnesota Laws of 2017, First Special Session chapter 8, article 1, section 15, subdivision 13; as
amended by Minnesota Laws 2018, Regular Session, chapter 214, article 2, section 35 (the "G.O. Bonding
Legislation"),the State of Minnesota has allocated $1,400,000.00 (the "Grant")
2. Agreement No. 1030321 dated March 28, 2019 is being amended to clarify disbursement of the portion of the
Grant covered under this agreement, amounting to $732,931.87 is directed to construct new passive and active
rail grade crossing safety devices only. That Federal Highway Administration Funds (FHWA) amounting to
$20,000 are used as participating funds applied to 2.8%of the cost of the rail grade crossing safety devices
installed under City agreement No. 18-1.
3. This agreement does NOT provide Grant funds or FHWA funds to apply to non-participating work that is covered
under a separate agreement per State Aid project numbers,SAP 181-594-001; 002; 003; 004 covering other
work provided by the Grant.
4. The State Entity and the Grant Recipient are willing to amend the Original Agreement as stated below.
Contract Amendment
In this Amendment deleted Agreement terms will be struck out and the added Agreement terms will be underlined.
REVISION 1. "Attachment III to Grant Agreement"
1. SOURCE AND USE OF FUNDS FOR THE PROJECT; Attachment III is being replaced in its entirety with Attachment
III-A and is attached to this amendment and is incorporated into the Original Agreement.
REVISION 2. "Article VI—MISCELLANEOUS"
Section 6.24 Source and Use of Funds is amended as follows:
2. The Grant Recipient represents to the State Entity and the Commissioner of Management and Budget that
ttz chmcnt "'Attachment III-A is intended to be and is a source and use of funds statement showing the total cost of
the Project and all of the funds that are available for the completion of the Project, and that the information contained
in such ttz chmcnt "' Attachment III-A correctly and accurately delineates the following information.
Page 1 of 4
Mn/DOT Agreement No. 1030321
Amendment No. 1
A. The total cost of the Project detailing all of the major elements that make up such total cost and how much of
such total cost is attributed to each such major element.
B. The source of all funds needed to complete the Project broken down among the following categories:
(i) State funds including the Grant, identifying the source and amount of such funds.
(ii) Matching funds, identifying the source and amount of such funds.
(iii) Other funds supplied by the Grant Recipient, identifying the source and amount of such funds.
(iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan,the terms and
conditions of each such loan, and all collateral pledged for repayment of each such loan.
(v) Other funds, identifying the source and amount of such funds.
C. Such other financial information that is needed to correctly reflect the total funds available for the completion
of the Project,the source of such funds and the expected use of such funds.
Previously paid project expenses that are to be reimbursed and paid from proceeds of the Grant may only be included as
a source of funds and included in Attachment III if such items have been approved, in writing, by the Commissioner of
Management and Budget.
If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the
Grant Recipient must provide to the State Entity and the Commissioner of Management and Budget a detailed
description of such conditions and what is being done to satisfy such conditions.
The Grant Recipient shall also supply whatever other information and documentation that the State Entity or
the Commissioner of Management and Budget may request to support or explain any of the information contained in
Attachment "'Attachment III-A.
The value of the Grant Recipient's ownership interest in the Real Property and, if applicable, Facility should only
be shown in Attachment "'Attachment III-A if such ownership interest is being acquired and paid for with funds shown
in such Attachmcnt "' Attachment III-A, and for all other circumstances such value should be shown in the definition for
Ownership Value in Section 1.01 and not included in such Attachment Ill Attachment III-A.
The funds shown in Attachment-"4 Attachment III-A and to be supplied for the Project may, subject to any limitations
contained in the legislation that authorized the Grant, be provided by either the Grant Recipient or a Usee under a Use
Contract.
Except as amended herein,the terms and conditions of the Original Agreement remain in full force and effect.
The Remainder of this page has been intentionally left blank.
Page 2 of 4
Mn/DOT Agreement No. 1030321
Amendment No. 1
Attachment III-A to Grant Agreement
SOURCE AND USE OF FUNDS FOR THE PROJECT
Source of Funds Use of Funds
Identify Source of Funds Amount Identify Items Amount
State Funds Ownership Acquisition
Portion of Grant $732,931.87 and Other Items Paid for
(Total Grant 1,400,000.00) with Grant Funds
Other State Funds Purchase of Ownership $
$ Interest
$ Other Items of a Capital
$ Nature
Subtotal $732,931.87
Construct Railroad $702,931.87
signals (4 systems)
97.8% of City
Agreement No. 18-1 cost
Railroad System Testing $20,000
City Agreement No. 18-1
cost
Quiet Zone submittal $10,000
paperwork
Subtotal $
Subtotal $732,931.87
Other Public Entity Items Paid for with
Funds Non-Grant Funds
FHWA $20,000.00 Construct Railroad signals $20,000
(4 systems)
2.8% of City Agreement
No. 18-1 cost
Subtotal $20,000.00 Subtotal $20,000.00
$
Loans $
$ Subtotal $
Subtotal $
Prepaid Project
Expenses
$
Subtotal $
TOTAL FUNDS $752,931.00 TOTAL PROJECT COSTS $752,931.87
Page 3 of 4
Mn/DOT Agreement No. 1030321
Amendment No. 1
GRANT RECIPIENT:
City of Eden Prairie
a statutory City
By:
Ronald A. Case
Its: Mayor
And:
Rick Getschow
Its: City Manager
Dated: , 2019
STATE ENTITY:
Minnesota Department of Transportation,
By:
Its:
Dated: , 2019
STATE ENTITY:
MnDOT Office of Financial Management
By:
Its:
Dated: , 2019
STATE ENTITY:
MnDOT Contract Management(as to form and
execution):
By:
Its:
Dated: , 2019
Page 4 of 4
CITY COUNCIL AGENDA DATE
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO.
Public Works Accept Conveyance of Real Property, VIII.J.
Mary Krause/Engineering Outlot A, Highpoint At Riley Creek
Requested Action
Move to: Adopt resolution accepting conveyance of Outlot A, Highpoint At Riley Creek from D.R.
Horton, Inc.
Synopsis
D.R. Horton, Inc. platted Outlot A, Highpoint At Riley Creek, (hereinafter"Outlot A") as part of its plat
for the development of Highpoint At Riley Creek. Outlot A was not subsequently used by D.R. Horton,
Inc. in connection with Highpoint At Riley Creek. The City has a need for a portion of Outlot A for
sidewalk associated with the Beverly Hill development. D.R. Horton was approached by the City to
acquire a portion of Outlot A for the sidewalk. D.R. Horton, Inc. ultimately offered to transfer the entire
Outlot A to the City for no consideration rather than only a portion presently needed for sidewalk. The
portions of Outlot A not used for sidewalk for Beverly Hill will be useful to the City in connection with
future development in that area.
Attachments
Resolution
Quit Claim Deed for Outlot A, Highpoint At Riley Creek
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2019-
RESOLUTION DEED TO OUTLOT A,HIGHPOINT AT RILEY CREEK
WHEREAS, the City of Eden Prairie is authorized to receive a grant or devise of real
property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and
WHEREAS, D.R. Horton, Inc. platted Outlot A, Highpoint At Riley Creek, (hereinafter
"Outlot A") as part of its plat for the development of Highpoint At Riley Creek; and
WHEREAS, Outlot A was not subsequently used by D.R. Horton, Inc. in connection
with Highpoint At Riley Creek; and
WHEREAS, the City has a need for a portion of Outlot A for sidewalk associated with
the Beverly Hill development; and
WHEREAS, D.R. Horton offered to transfer the entire Outlot A to the City for no
consideration rather than only a portion presently needed for sidewalk; and
WHEREAS, the portions of Outlot A not used for sidewalk for Beverly Hill will be
useful to the City in connection with future development in that area; and
WHEREAS, The City Council finds that it is appropriate to accept the conveyance of
Outlot A, offered for no consideration.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDEN
PRAIRIE,MINNESOTA, that the conveyance described above is accepted.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2019.
Brad Aho, Acting Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
Pt p
atICO2242oog 1
o_L_
(Top 3 Inches Reserved for Recording Data)
QUIT CLAIM DEED Minnesota Uniform Conveyancing Blanks
Business Entity to Business Entity Form 10.3.5(2013)
eCRV number:
DEED TAX DUE: $ DATE: 4 ,2019
FOR VALUABLE CONSIDERATION,D.R.Horton,Inc.-Minnesota,a corporation under the laws of Delaware("Grantor"),hereby conveys and
quitclaims to the City of Eden Prairie, a municipal corporation under the laws of Minnesota("Grantee"), real property in Hennepin County,
Minnesota, legally described as follows:
Outlot A,HIGHPOINT AT RILEY CREEK,according to the recorded plat thereof,Hennepin County,Minnesota.
Check here if all or part of the described real property is Registered(Torrens)❑
together with all hereditaments and appurtenances belonging thereto.
THE TOTAL CONSIDERATION FOR TRANSFER OF THIS PROPERTY IS$500 OR LESS.
Check applicable box: N/A Grantor
® The Seller certifies that the Seller does not know of any wells on D.R.HORTON,INC.-MINNESOTA
the described real property.
❑ A well disclosure certificate accompanies this document or has By: (7 �./1
been electronically filed. (If electronically filed,insert WDC r James R.Slaikeu
number: )
❑ I am familiar with the property described in this instrument and Its: Vice President
I certify that the status and number of wells on the described
real property have not changed since the last previously filed
well disclosure certificate.
Page 1 of 2
CORE/2008719.0503/149823 813.1
Page 2 of 2 Minnesota Uniform Conveyancing Blanks Form 10.3.5
State of Minnesota,County of DAKOTA
This instrument was acknowledged before me on Mal q .2019,by James R.Slaikeu,as Vice President of
D.R.Horton,Inc.-Minnesota.
(Stamp) Cihvbak l7t- .
(signature of notarial officer)
livaamilly
Title Rank): NotaryPubli
+ ,�.r;,;,, DEBORAH L RIDGEWAY f (and )
; , z Notary Public +
1 33i.m Minnesota My commission expires: t 3� 1 0,2.Q
4 ,,, — ') My Comm. Expires M (month/day/year)
1 . '+ Jan 31, 2020 0
THIS INSTRUMENT WAS DRAFTED BY: TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS
(insert name and address) INSTRUMENT SHOULD BE SENT TO:
(insert legal name and residential or business address of Grantee)
Stinson Leonard Street LLP(IMJ)
50 South Sixth Street, Suite 2600 City of Eden Prairie
Minneapolis, MN 55402 8080 Mitchell Road
Eden Prairie,MN 55344
CORE/2008719.0503/149823 813.1
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 19823 ITEM NO.:
Carol Lundgren Approve Grant Agreement for VIII.K.
Public Works/Engineering development of a clean energy display
at the 2019 Minnesota State Fair's Eco
Experience.
Requested Action
Move to: Approve Grant Agreement for development of a clean energy display at the 2019
Minnesota State Fair's Eco Experience.
Synopsis
The City of Eden Prairie received a Grant from the Minnesota Department of Commerce to
develop a display to highlight three City clean energy and/or energy conservation projects at the
2019 Minnesota State Fair's Eco Experience. The Grant outlines the rules and requirements for
development of the display and cost reimbursement.
Background Information
The Eco Experience at the Minnesota State Fair(fair) is the largest environmental exhibit in the
United States. The Minnesota Department of Commerce is providing a grant to highlight up to
twelve communities who have made significant strides in, or have adopted, clean energy and/or
energy conservation practices at the Eco Experience.
The City of Eden Prairie will be showcased during one day at the fair to promote City efforts in
clean energy and/or energy conservation. The grant will provide up to $2,500 for materials, sub-
contractor fees, transportation, and fair admission costs.
Attachment
Grant Agreement
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Commerce ("State") and
City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344 ("Grantee").
Recitals
1. Under Minn. Stat. § 216C.02, subd. 1,the State is empowered to enter into this grant.
2. The State is in need of content and staffing for an interactive display within the Energy Exhibit at the 2019 Eco
Experience for communities to share clean energy successes with the public.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract
to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98, subd.1, the Grantee agrees to minimize
administrative costs as a condition of this grant.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: 5/10/2019, or the date the State obtains all required signatures under Minn. Stat. § 16B.98,
subd. 5, whichever is later. Per, Minn. Stat. § 16B.98, subd. 7, no payments will be made to the Grantee until
this grant contract is fully executed. The Grantee must not begin work under this grant contract until this
contract is fully executed and the Grantee has been notified by the State's Authorized Representative to
begin the work.
1.2 Expiration date: 9/30/2019, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8.
Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and
Endorsement; 13. Governing Law,Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97,
Subd. 4 (a) (1).
2.2 Execute the duties set forth in Exhibit A,which is attached and incorporated into this grant contract.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of
this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as
follows:
4.1.1 Compensation. The Grantee will be paid the lesser of Two Thousand dollars ($2,000.00) or Eighty
percent (80%) of actual eligible costs incurred in the performance of the Grantee's duties according to
the breakdown of costs contained in the grant budget (Exhibit B),which is attached and incorporated
into this grant contract.
4.1.2 Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily
incurred by the Grantee as a result of this grant contract will not exceed Five Hundred dollars
($500.00) or Twenty percent (20%); provided that the Grantee will be reimbursed for travel and
subsistence expenses in the same manner and in no greater amount than provided in the current
"Commissioner's Plan" established by the Commissioner of Minnesota Management and Budget
(MMB).The Grantee will not be reimbursed for travel and subsistence expenses incurred outside
Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota
will be considered the home state for determining whether travel is out of state.
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Grant(Municipalities Rev.04/2019)
4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed Two Thousand Five Hundred dollars ($2,500.00) or
One Hundred percent (100%) of the total actual, eligible costs incurred in the performance of the
Grantee's duties specified in Exhibit A.
4.2 Matching Requirements. The Grantee certifies that the following matching requirement for the grant
contract will be met by Grantee: No less than Zero percent (0.00%) of the total actual, eligible costs incurred
in the performance of the Grantee's duties specified in Exhibit A.
4.3 Payment
4.3.1 Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State's Authorized Representative accepts the invoiced
services. Invoices must be submitted timely and according to the schedule as outlined in Exhibit A.
4.3.2 Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have
not been accounted for annually in a financial report to the State due at grant closeout.
4.4 Contracting and Bidding Requirements. Per Minn. Stat. §471.345, Grantees that are municipalities as
defined in subd. 1 must do the following if contracting funds from this grant contract agreement for any
supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of
real or personal property.
4.4.1 If the amount of the contract is estimated to exceed $100,000, a formal notice and bidding process
must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a
best value alternative, award a contract for construction, alteration, repair, or maintenance work to
the vendor or contractor offering the best value under a request for proposals as described in Minn.
Stat. § 16C.28, subd. 1, paragraph (a), clause (2).
4.4.2 If the amount of the contract is estimated to exceed $25,000 but not$100,000,the contract may be
made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the
purchase or sale when possible, and without advertising for bids or otherwise complying with the
requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at
least one year after receipt thereof. Municipalities may, as a best value alternative, award a contract
for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best
value under a request for proposals as described in Minn. Stat. § 16C.28, subd. 1, paragraph (a),
clause (2) and paragraph (c).
4.4.3 If the amount of the contract is estimated to be $25,000 or less,the contract may be made either
upon quotation or in the open market, in the discretion of the governing body. If the contract is made
upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept
on file for a period of at least one year after their receipt. Alternatively, municipalities may award a
contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering
the best value under a request for proposals as described in Minn. Stat. § 16C.28, subd. 1, paragraph
(a), clause (2).
4.4.4 Support documentation of the bidding process utilized to contract services must be included in the
Grantee's financial records, including support documentation justifying a single/sole source bid, if
applicable.
4.4.5 For projects that include construction work of$25,000 or more, prevailing wage rules apply per;
Minn. Stat. § 177.41 through 177.44.These rules require that the wages of laborers and workers
should be comparable to wages paid for similar work in the community as a whole.
4.5 Budget Categories. Upon notice to and written approval by the State's Authorized Representative,the
Grantee's budget for any one category in Exhibit B may be increased by up to 10%of the amount shown in
Exhibit B for that category, with the amount of the increase moved from one or more other categories in
Exhibit B.To move more than 10% into a budget category from another budget category or categories will
require an amendment to the grant contract.
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Grant(Municipalities Rev.04/2019)
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Terry Webster, State Program Administrator Senior, 651-539-1862, or
their successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the
services provided under this grant contract. If the services are satisfactory,the State's Authorized Representative
will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Carol Lundgren, Sustainability Specialist, 952-949-8313, or their
successor. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee
must immediately notify the State.
7 Assignment,Amendments, Waiver,and Grant Contract Complete
7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract
without the prior written consent of the State and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract,that failure does not waive the
provision or the State's right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State
and the Grantee. No other understanding regarding this grant contract,whether written or oral, may be
used to bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attorney's fees incurred by the State, arising from the performance of this grant
contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal
remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16B.98, subd. 8, the Grantee's books, records, documents, and accounting procedures and
practices of the Grantee or other party relevant to this grant contract or transaction are subject to examination by
the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end
of this grant contract, receipt and approval of all final reports, or the required period of time to satisfy all state and
program retention requirements, whichever is later.
10 Government Data Practices and Intellectual Property Rights
10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and
as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract.The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred
to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data
referred to in this Clause,the Grantee must immediately notify the State.The State will give the Grantee
instructions concerning the release of the data to the requesting party before the data is released.The
Grantee's response to the request shall comply with applicable law.
G-City of Eden Prairie-Commerce 3
Grant(Municipalities Rev.04/2019)
10.2 Intellectual Property Rights.The Grantee shall own all rights, title, and interest in all of the intellectual
property rights, including copyrights, patents, trade secrets,trademarks, and service marks in the works and
documents.The "works" means all inventions, improvements, discoveries (whether or not patentable),
databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings,
specifications, materials,tapes, and disks conceived, reduced to practice, created or originated by the
Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the
performance of this grant contract. "Works" includes documents.The "documents" are the originals of any
databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings,
specifications, materials,tapes, disks, or other materials, whether in tangible or electronic forms, prepared
by the Grantee, its employees, agents, or subcontractors, in the performance of this grant contract.
10.3 License to the State. Subject to the terms and conditions of this grant contract,the Grantee hereby grants to
the State a perpetual, irrevocable, no-fee right and license to make, have made, reproduce, modify
distribute, perform and otherwise use the works and documents for any and all purposes, in all forms and
manners that the State, in its sole discretion, deems appropriate.The Grantee shall upon the request of the
State, execute all papers and perform all other acts necessary,to document and secure said right and license
to the works and documents by the State. At the request of the State,the Grantee shall permit the State to
inspect the original documents and provide a copy of any of the document to the State, without cost, for use
by the State in any manner the State, in its sole discretion, deems appropriate.
10.4 Obligations. Grantee represents and warrants that materials produced or used under this grant contract do
not and will not infringe upon any intellectual property rights of other persons or entities including but not
limited to patents, copyrights,trade secrets,trade names, and service marks and names. Grantee shall
indemnify and defend the State, at Grantee's expense, from any action or claim brought against the State to
the extent that it is based on a claim that all or part of the materials infringe upon the intellectual property
rights of another. Grantee shall be responsible for payment of any and all such claims, demands, obligations,
liabilities, costs, and damages including, but not limited to reasonable attorneys'fees arising out of this grant
contract, amendments and supplements thereto,which are attributable to such claims or actions.
If such a claim or action arises, or in Grantee's or the State's opinion is likely to arise, Grantee shall, at the
State's discretion, either procure for the State the right or license to continue using the materials at issue or
replace or modify the allegedly infringing materials.This remedy shall be in addition to and shall not be
exclusive to other remedies provided by law.
11 Workers'Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors,with respect to the program, publications, or services provided
resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly
credit the State of Minnesota, including on the grantee's website when practicable.
12.2 Federal Acknowledgment and Disclaimer. All promotional and informational materials distributed by or for
the Contractor shall contain the following acknowledgment: "This material is based upon work supported by
the Department of Energy, Office of Energy Efficiency and Renewable Energy (EERE), under Award Number
DE- EE0007479."
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Grant(Municipalities Rev.04/2019)
All promotional and informational materials distributed by or for the Contractor shall contain the following
disclaimer: "This report was prepared as an account of work sponsored by an agency of the United States
Government. Neither the United States Government nor any agency thereof, nor any of their employees,
makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy,
completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that
its use would not infringe privately owned rights. Reference herein to any specific commercial product,
process, or service by trade name,trademark, manufacturer, or otherwise does not necessarily constitute or
imply its endorsement, recommendation, or favoring by the United States Government or any agency
thereof. The views and opinions of authors expressed herein do not necessarily state or reflect those of the
United States Government or any agency thereof."
12.3 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law,Jurisdiction,and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State.The State may immediately terminate this grant contract with or without cause,
upon 30 days'written notice to the Grantee. Upon termination,the Grantee will be entitled to payment,
determined on a pro rata basis,for services satisfactorily performed.
14.2 Termination for Cause.The State may immediately terminate this grant contract if the State finds that there
has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been
made or that the purposes for which the funds were granted have not been or will not be fulfilled.The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse
additional funds and requiring the return of all or part of the funds already disbursed.
14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: 1)funding
for Grant No. DE-EE0007479 is withdrawn by the US Department of Energy; 2) it does not obtain funding
from the Minnesota Legislature, or other funding source; or 3)funding cannot be continued at a level
sufficient to allow for the payment of the services covered here.Termination must be by written or
electronic notice to the Grantee.The State is not obligated to pay for any services that are provided after
notice and effective date of termination. However,the Grantee will be entitled to payment, determined on a
pro rata basis,for services satisfactorily performed to the extent that funds are available.The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota
Legislature, or other funding source, not to appropriate funds.The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State's receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270C.65, subd. 3, and other applicable law,the Grantee consents to disclosure of its social
security number,federal employer tax identification number, and/or Minnesota tax identification number, already
provided to the State,to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws which
could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
(Continues on next page)
G-City of Eden Prairie-Commerce 5
Grant(Municipalities Rev.04/2019)
1. STATE ENCUMBRANCE VERIFICATION 3. MN DEPARTMENT OF COMMERCE
Individual certifies that funds have been encumbered as required by (with delegated authority)
Minn.Stat.§§16A.15 and 16C.05
Signed: OBy:
Date: reaq � Title:
6 " /i 7
Grant Contract/PO: 11 0 F-69pO Date:
-3-1a/35—
2. CITY OF EDEN PRAIRIE
The Grantee certifies that the appropriate person(s)have executed
the grant contract on behalf of the Grantee as required by applicable
articles,bylaws,resolutions,or ordinances.
By:
Title: Distribution:
MN Dept.of Commerce,Accounting Dept.
Grantee
Date: State's Authorized Representative(copy)
•
By:
Title:
Date:
G-City of Eden Prairie-Commerce 6
Grant(Municipalities Rev.04/2019)
Exhibit A
Grantee's Duties
A. Project Goal: Provide content and staffing for an interactive display within the Energy Exhibit at the 2019 Eco
Experience for communities to share clean energy successes with the public.
B. The Grantee shall do all things necessary including partnering with subcontractors to complete the following
tasks according to the following schedule:
Completion
Task Description Date
Task 1. Phase 1 work 06/30/2019
1.1. Secure contracts with consultants, writers, photographers
1.2. Create plan for creating text/images on clean energy projects
1.3. Take professional photos of projects
1.4. Write/edit text of project descriptions
1.5. Other, as approved
Task 2. Forward content to Commerce 07/15/2019
2.1. Images,text files
2.2. Deliverable: Provide all content to be incorporated into displays and signage to the State
Task 3. Phase 2 work 09/02/2019
3.1. Staff the 2019 Eco Experience at the Minnesota State Fair on selected day
3.2. Engage with Eco Experience attendees and inform them about your community's clean
energy projects
3.3. Other, as approved
Task 4. Reporting/Invoicing(submit all reports/invoices via email by the 15th of July and
September).
4.1. Schedule, as needed any update meetings with the State's Authorized Representative to Ongoing
discuss project status, deviations to the project schedule, or any topic related to the
project's progress
4.2. On or by 07/15/2019 and 09/15/2019 submit:
4.2.1 Status reports to the State for the preceding grant period's work detailing progress
made toward completing individual project tasks as well as any deviations from the
project schedule.
4.2.2 Invoices and supporting documentation to the State for the preceding grant period's
work completed within the project scope; and
4.3. Budget overview for the preceding grant period's expenses and expenses to date using the
details in Exhibit B.
4.3.1 Submit the Final Report, including executive summary, and a final invoice to the State 09/15/2019
upon completion of the project.
C. Promotional Materials
All promotional and informational materials distributed by or for the Grantee shall contain the following
statement: "This project was made possible by a grant from the U.S. Department of Energy and the Minnesota
Department of Commerce," unless this requirement is waived in writing by the State.
G-City of Eden Prairie-Commerce 7
Grant(Municipalities Rev.04/2019)
Exhibit B
Grantee's Budget
Budget Expense Detail:
Allowable Expenses: Materials, supplies, sub-contractor fees (e.g. consultant, writer, editor, photographer),
transportation, and state fair admission costs.
Unallowable Expenses (but not limited to): Direct expenses not related to the project: salary, fringe, administrative
fees, sponsorships, food, drink, lobbying expenses, legal costs, and advertising.
Only allowable expenses will be reimbursed, if there are any questions as to whether an expense is allowable please
contact either terry.webster@state.mn.us or Iessica.perron@state.mn.us.
Categories Amount
Grant Period 1:Allowable Expenses Up to $ 2,000.00
Grant Period 2:Allowable Expenses Up to $ 500.00
Grant Award: Up to $ 2,500.00
Special Rules Regarding Funding:
This Grant Contract's funding will be allocated over two funding cycles.As the funding source is a Federal
Award, certain restrictions apply and are as follows:
Grant Period I Rule Grant Period II
Contract Start Date—06/30/2019 07/01/2019—09/09/2019
Up to$2,000.00 $2,000.00 in funding is allocated to be spent Up to $500.00
by June 30, 2019. Unspent funding from this
source will not carry over into FY2020.
Budget and Invoicing Instructions:
There will be 2 required invoice submissions for the grant period.
Throughout the project,the Grantee will document expenses for reimbursement in the expense overview table
(Exhibit C). The expense overview table must be included in the invoice submissions along with supporting
documentation such as receipts including date of purchase emailed to energy.contracts@state.mn.us.
Grant Period 1:
• First invoice submission amounted up to $2,000.00 is due by 07/15/2019
Grant Period 2:
• Second invoice submission amounted up to$500.00 is due by 09/15/2019
G-City of Eden Prairie-Commerce 8
Grant(Municipalities Rev.04/2019)
Exhibit C
Expense Overview
Grant Period 1: Must not exceed $2,000.00(Contract Start Date-06/30/2019)
Expense Cost each Total cost
1. $ $
2. $ $
3. $ $
4. $ $
5. $ $
6. $ $
7. $ $
8. $ $
9. $ $
10. $ $
TOTALS $ $
*add rows as necessary
Grant Period 2: Must not exceed $500.00(07/01/2019—09/09/2019)
Expense Cost each Total cost
1. $ $
2. $ $
3. $ $
4. $ $
5. $ $
6. $ $
7. $ $
8. $ $
9. $ $
10. $ $
TOTALS $ $
*add rows as necessary
**this table with be sent as a fillable form after the execution of the grant agreement
G-City of Eden Prairie-Commerce 9
Grant(Municipalities Rev.04/2019)
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development/ Adopt Resolution Supporting Transit VIII.L.
Economic Development Oriented Development(TOD) Grant
Janet Jeremiah/David Lindahl Application
Requested Action
Move to: Adopt resolution supporting the City's application to the Hennepin County Transit
Oriented Development Program.
Synopsis
The City applied for a$519,000 Transit Oriented Development(TOD) Grant through Hennepin
County to help pay for a sidewalk connection between Singletree Land and the Town Center
Transit Station. Hennepin County recently awarded the City a$150,000 grant but requires a
resolution of support from the City prior to entering into a grant agreement and dispersing funds.
Background
The grant funds will help provide pedestrian access to the Town Center Station from Singletree Lane
through the Bowlero property.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2019-
A RESOLUTION ACCEPTING A HENNEPIN COUNTY TRANSIT ORIENTED
DEVELOPMENT (TOD) GRANT FOR A TRAIL CONNECTION AT EDEN PRAIRIE
TOWN CENTER LIGHT RAIL STATION
WHEREAS, the City of Eden Prairie submitting an application requesting grant funds
from the Hennepin County Transit Oriented Development Program; and
WHEREAS, The City of Eden Prairie acknowledges that Hennepin County Board of
Commissioners has awarded the City of Eden Prairie a$150,000 TOD grant; and
WHEREAS, the grant funds will be used for eligible costs associated with extending a
sidewalk and trail from Singletree Lane to the Town Center LRT Station in the City of Eden
Prairie; and
WHEREAS, the Hennepin County Transit Oriented Development Program Guidelines
require support by the governing body of the City of Eden Prairie for submission of a grant
application to the Hennepin County Transit Oriented Development Program.
NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EDEN PRAIRIE,that the City of Eden Prairie, in accordance with
Minnesota Statute 383B.77, subd. 3., accepts a $150,000 Transit Oriented Development (TOD)
Grant award from Hennepin County.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2019.
Brad Aho, Acting Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE
SECTION: Consent Calendar May 15, 2019
DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO.
Dzevad Mahmutovic, Facilities Maintenance Facility Fuel Island VIII.M.
Administration Replacement
Requested Action
Move to: Award Contract for Fuel Island replacement to Pump and Meter Inc.
Synopsis
Pump and Meter Inc. $ 92.643.25
Zahl Petroleum $ 94.518.00
Lube Tech $ 112.895.58
Background
The Fuel Island and their systems are over 25 years old and will need to be replaced. Plans and
specifications for the fuel island replacement at Maintenance Facility were developed by Welsh
Architecture and sent to 3 potential bidders.
The Capital Improvement Plan (CIP)programmed $110,000 for this 2019 capital project.
Attachments
• Standard City Construction Contract with Pump and Meter Inc.
• Plans and Specifications
• Responsible Contractor Verification form from Pump and Meter Inc.
• Successful Contractor's Proposal
• Exhibit A, Scope of Work
2018 08 01
Construction Contract
1611-";f
This Contract ("Contract") is made on the 15th day of May, 2019, between the City of
Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell
Road, Eden Prairie, MN 55344, and Pump and Meter Services, Inc, a Minnesota pRAI RI E
Company (hereinafter "Contractor") whose business address is 11305 Excelsior Blvd. Live•WpRiC•oREAM
Hopkins, MN 55343.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Contract is to set forth the terms and conditions for the provision of services by Contractor for
Replacing over 25 years old Fuel Island system at Maintenance Facility hereinafter referred to as
the "Work".
The City and Contractor agree as follows:
1. Scope of Work/ProposaL The Contractor agrees to provide, perform and complete all the
provisions of the Work in accordance with attached Exhibit A. Any general or specific
conditions, terms, agreements, contractor or industry proposal, or contract terms attached to
or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in
effect in any manner.
2. Time of Commencement and Completion. The Work to be performed under this Contract
shall be commenced immediately after execution of this Contract. The Work shall be
completed by September Olst,2019.
3. Compensation for Services. City agrees to pay the Contractor a fixed sum of$92,643.25 as
full and complete payment for the labor, materials and services rendered pursuant to this
Contract and as described in Exhibit A.
a. Any changes in the scope of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an
itemized invoice for services performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
a. Invoices. Contractor shall verify all statements submitted for payment in compliance
with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if
provided for in Exhibit A, the Contractor shall provide an itemized listing and such
documentation as reasonably required by the City. Each invoice shall contain the
City's project number and a progress summary showing the original (or amended)
amount of the contract, current billing, past payments and unexpended balance of the
contract. Each invoice shall be accompanied by general lien waiver and further lien
waivers from all subcontractors on the project waiving liens for work for which
payment was requested by Contractor and paid for by City on the preceding invoice.
b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38, the
invoice or bill must include the following signed and dated statement: "I declare
under penalty of perjury that this account, claim, or demand is just and correct and
that no part of it has been paid."
c. Final Payment. Contractor's request for final payment shall be accompanied by
Contractor's affidavit that all payrolls, bills for materials and equipment, and other
indebtedness connected with the Work for which the City or its property might in any
way be responsible, have been paid or otherwise satisfied. Final payment,
constituting the entire unpaid balance of the Contract Sum, shall be paid by the City
to the Contractor when the Work has been completed, the Contract fully performed,
and the City accepts the Work in writing. The acceptance of final payment shall
constitute a waiver of all claims by the Contractor except those previously made in
writing and identified by the Contractor as unsettled at the time of Application for
Final Payment.
d. Income Tax Withholding. No final payment shall be made to the Contractor until the
Contractor has provided satisfactory evidence to the City that the Contractor and each
of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92
relating to withholding of income taxes upon wages. A certificate by the
Commissioner of Revenue shall satisfy this requirement.
5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the
fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor shall
put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Contract. Contractor shall be responsible for costs,
delays or damages arising from unreasonable delays in the performance of its duties.
Standard Construction Contract 2018 08 01 Page 2 of 13
6. Project Manager and Staffing. The Contractor shall designated a Project Manager and
notify the City in writing of the identity of the Project Manager before starting work on the
Project. The Project Manager shall be assisted by other staff members as necessary to
facilitate the completion of the Work in accordance with the terms established herein.
Contractor may not remove or replace the Project Manager without the approval of the City.
7. Condition and Inspection. All goods and other materials furnished under this Contract shall
be new and in current manufacture, unless otherwise specified, and all goods and work shall
be of good quality, free from faults and defects and in conformance with this Contract. All
goods and work not conforming to these requirements shall be considered defective. Goods
shall be subject to inspection and testing by the City. Defective goods or goods not in current
manufacture may be returned to the Contractor at the Contractor's expense.
8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as
defective or as failing to conform under this Contract whether observed before or after
completion of the Work and whether or not fabricated, installed or completed. The
Contractor shall bear all costs of correcting such rejected Work.
9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City's written acceptance of the Work. The City's rights under the
Contractor's warranty are not the City's exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the system within
the specified period, upon notice from the City, the Contractor agrees, within ten (10)
calendar days after receiving written notice and without expense to the City, to repair, replace
and in general to perform all necessary corrective Work with regard to the defective or
nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL
NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S
LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD.
The Contractor agrees to perform the Work in a manner and at a time so as to minimize any
damages sustained by the City and so as to not interfere with or in any way disrupt the
operation of the City or the public.
The corrective Work referred to above shall include without limitation, (a) the cost of
removing the defective or nonconforming Work and materials from the site, (b) the cost of
correcting all Work of other Contractors destroyed or damaged by defective or
nonconforming Work and materials including the cost of removal of such damaged Work
and materials form the site, and (c) the cost of correcting all damages to Work of other
Contractors caused by the removal of the defective or nonconforming Work or materials.
The Contractor shall post bonds to secure the warranties.
Standard Construction Contract 2018 08 01 Page 3 of 13
10. Private Property. The Contractor shall not enter upon private property for any purpose
without having previously obtained permission from the City. The Contractor shall be
responsible for the preservation of, and shall use every precaution to prevent damage to all
trees, shrubbery,plants, lawns, fences, culverts,bridges,pavements, driveways, sidewalks, etc.;
all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof;
and all other public or private property along or adjacent to the work.
11. Removal of Construction Equipment, Tools and Supplies. At the termination of this
Contract, before acceptance of the Work by the City, the Contractor shall remove all of
Contractor's equipment, tools and supplies from the property of the City. Should the
Contractor fail to remove such equipment, tools and supplies, the City shall have the right to
remove them and deduct the cost of removal from any amount owed to Contractor.
12. Suspension of Work by City. The City may at any time suspend the Work, or any part
thereof;by giving ten(10)days'notice to the Contractor in writing. The work shall be resumed
by the Contractor within ten(10) days after the date fixed in the written notice from the City to
the Contractor to resume. If the City's suspension of all or part of the Work causes additional
expenses not due to the fault or negligence of the Contractor, the City shall reimburse the
Contractor for the additional expense incurred due to suspension of the work. Claims for such
compensation, with complete substantiating records, shall be filed with the City within ten(10)
days after the date of order to resume Work in order to receive consideration. This paragraph
shall not be construed as entitling the Contractor to compensation for delays due to inclement
weather, failure to furnish additional surety or sureties specified herein, for suspension made at
the request of the Contractor, or for any other delay provided for in this Contract.
13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the
Work in accordance with the Contract or fails to perform any provisions of the Contract, the
City may, after ten (10) days written notice to the Contractor and without prejudice to any
other remedy the City may have, make good such deficiencies. In such case an appropriate
Change Order shall be issued deducting from the payment then or thereafter due the
Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the
Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to
the City.
14. City's Right to Terminate Contract and Complete the Work. The City has the right to
terminate this Contract for any of the following reasons:
a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
creditors, or becomes insolvent;
b. Failure of Contractor to supply adequate properly skilled workmen or proper materials;
c. Failure of Contractor to make prompt payment to subcontractor for material or labor;
d. Any disregard of laws, ordinances or proper instructions of the City;
Standard Construction Contract 2018 08 01 Page 4 of 13
e. Assignment or work without permission of the City;
£ Abandonment of the work by Contractor;
g. Failure to meet the work progress schedule set forth in this Contract;
h. Unnecessary delay which, in the judgment of the City, will result in the work not being
completed in the prescribed time.
Termination of the Contract shall be preceded by ten(10) days written notice by the City to the
Contractor and its surety stating the grounds for termination and the measures, if any, which
must be taken to assure compliance with the Contract. The Contract shall be terminated at the
expiration of such ten (10) day period unless the City Council shall withdraw its notice of
termination.
Upon termination of the Contract by the City, the City may, without prejudice to any other
remedy the City may have, take possession of the site and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and may finish the
Work by whatever methods the City may deem expedient at the Contractor's expense.
Upon Contract termination, the Contractor shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the contract price exceeds the expense of
finishing the Work, including compensation for additional managerial and administrative
services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid
balance,the Contractor shall pay the difference to the City.
In the event that the Contractor abandons the Work, fails or refuses to complete the Work or
fails to pay just claims for labor or material, the City reserves the right to charge against the
Contractor all legal, engineering, or other costs resulting from such abandonment, failure or
refusal. Legal costs will include the City's cost of prosecuting or defending any suit in
connection with such abandonment, failure or refusal, and non-payment of claims wherein the
City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable
attorney's fees.
15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract
upon ten(10)days written notice to the City for any of the following reasons:
a. If an order of any court or other public authority caused the Work to be stopped or
suspended for a period of 90 days through no act or fault of the Contractor or its
employees.
b. If the City should fail to pay any undisputed sum owed Contractor within forty-five
(45) days after the sum becomes due.
16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment
Bond each in an amount equal to one hundred percent (100%) of the payments due
Contractor to insure the prompt and faithful performance of this Contract by Contractor and
Standard Construction Contract 2018 08 01 Page 5 of 13
to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds
shall be in a form approved by the City. Contractor shall provide the Bond to the City before
commencing work and together with the executed contract document. If the Performance
and/or Payment Bond are not submitted as provided herein, this Contract shall be considered
void.
[BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS $175,000
OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS LESS THAN
$175,000]
17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall
agree to be bound by the terms of this Contract as far as applicable to its work, unless
specifically noted to the contrary in a subcontract approved in writing as adequate by the City.
The Contractor shall pay any subcontractor involved in the performance of this Contract
within the ten (10) days of the Contractor's receipt of payment by the City for undisputed
services provided by the subcontractor. If the Contractor fails within that time to pay the
subcontractor any undisputed amount for which the Contractor has received payment by the
City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of
1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of$100 or more is $10. For an unpaid balance of less than
$100, the Contractor shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Contractor
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
18. Responsible Contractor
Contractor warrants under oath that Contractor is in compliance with the minimum criteria
required of a "responsible contractor" as that term is defined in Minnesota Statutes §
16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors
and motor carriers that it intends to retain for work on the project. The Contractor has
obtained from all subcontractors and motor carriers with which it will have a direct
contractual relationship a signed statement under oath by an owner or officer verifying that
the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If
Contractor retains additional subcontractors or motor carriers on the project after submitting
its verification of compliance, the Contractor shall obtain verification of compliance from
each additional subcontractor and motor carrier with which it has a direct contractual
relationship and shall submit to the City a supplemental verification confirming the
subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days
of retaining the additional subcontractors or motor carriers. Contractor shall submit to the
City upon request copies of the signed verifications of compliance from all subcontractors
and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false
statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance
with any of the minimum criteria may result in termination of the Contract.
Standard Construction Contract 2018 08 01 Page 6 of 13
19. Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Contract, who shall be employees, and under the direction, of Contractor and in no respect
employees of City, and (ii) shall have no authority to employ persons, or make purchases of
equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be
construed so as to find the Contractor an employee of the City.
20. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, required by law, or the insurance coverage actually obtained by
Contractor, whichever is greater.
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General $1,000,000 property damage and bodily
Liability injury per occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall
cover liability arising from premises, operations, independent contractors, products-
completed operations, personal and advertising injury, and liability assumed under an
insured contract (including the tort liability of another assumed in a business
contract). There shall be no endorsement or modification of the Commercial General
Standard Construction Contract 2018 08 01 Page 7 of 13
Liability form arising from pollution, explosion, collapse, underground property
damage or work performed by subcontractors.
d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden
Prairie" as an additional insured.
f. All policies, except Worker's Compensation Policy, and Professional Liability Policy,
shall name the "City of Eden Prairie" as an additional insured including products and
completed operations.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All General Liability policies, Automobile Liability policies, and Umbrella policies
shall contain a waiver of subrogation in favor of the City.
i. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Contractor under this Contract.
j. Contractor agrees to maintain all coverage required herein throughout the term of the
Contract and for a minimum of two (2) years following City's written acceptance of
the Work.
k. It shall be Contractor's responsibility to pay any retention or deductible for the
coverage's required herein.
1. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or
non-renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
m. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-,unless specifically accepted by City in writing.
n. A copy of the Contractor's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor's Work. Upon request a copy of the Contractor's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Contractor has complied with all insurance requirements.
Standard Construction Contract 2018 08 01 Page 8 of 13
Renewal certificates shall be provided to City prior to the expiration date of any of
the required policies. City will not be obligated, however, to review such Certificate
of Insurance, declaration page, Rider, Endorsement or certificates or other evidence
of insurance, or to advise Contractor of any deficiencies in such documents and
receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's
right to enforce the terms of Contractor's obligations hereunder. City reserves the
right to examine any policy provided for under this paragraph.
o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide
the specified insurance, then Contractor will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City(including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e.,the event giving rise to
a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that
this indemnity shall be construed and applied in favor of indemnification. Contractor
also agrees that if applicable law limits or precludes any aspect of this indemnity, then
the indemnity will be considered limited only to the extent necessary to comply with
that applicable law. The stated indemnity continues until all applicable statutes of
limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Contractor will take the action required by the City within fifteen(15) days of receiving
notice from the City.
21. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Contractor, its
agents, contractors and employees, or any negligent or intentional act or omission performed,
taken or not performed or taken by Contractor, its agents, contractors and employees, relative
to this Contract. City will indemnify and hold Contractor harmless from and against any loss
for injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
Standard Construction Contract 2018 08 01 Page 9 of 13
22. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Contract ("Information") shall become the
property of the City, but Contractor may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Contractor also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Contract does not relieve any liability on the part of the
Contractor, but any use of the Information by the City or the Contractor beyond the scope of
this Contract is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
23. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement agreement,
which agreement shall be enforceable as a settlement in any court having jurisdiction thereof.
GENERAL TERMS AND CONDITIONS
24. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
25. Compliance with Laws and Regulations. In providing services hereunder, the
Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules and
regulations pertaining to the services to be provided shall constitute a material breach of
this Contract and entitle the City to immediately terminate this Contract.
26. Conflicts. No salaried officer or employee of the City and no member of the Council of
the City shall have a financial interest, direct or indirect, in this Contract. The violation
of this provision renders the Contract void.
27. Counterparts. This Contract may be executed in multiple counterparts, each of which
shall be considered an original.
28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
Standard Construction Contract 2018 08 01 Page 10 of 13
29. Employees. Contractor agrees not to hire any employee or former employee of City and
City agrees not to hire any employee or former employee of Contractor prior to
termination of this Contract and for one (1) year thereafter, without prior written consent
of the former employer in each case.
30. Enforcement. The Contractor shall reimburse the City for all costs and expenses,
including without limitation, attorneys' fees paid or incurred by the City in connection
with the enforcement by the City during the term of this Contract or thereafter of any of
the rights or remedies of the City under this Contract.
31. Entire Contract, Construction,Application and Interpretation. This Contract is in
furtherance of the City's public purpose mission and shall be construed, interpreted, and
applied pursuant to and in conformance with the City's public purpose mission. The
entire agreement of the parties is contained herein. This Contract supersedes all oral
agreements and negotiations between the parties relating to the subject matter hereof as
well as any previous agreements presently in effect between the parties relating to the
subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties,unless otherwise provided herein.
32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
33. Non-Discrimination. During the performance of this Contract, the Contractor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration
for employment. The Contractor shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of its
subcontractors for such work to incorporate such requirements in all subcontracts for
program work. The Contractor further agrees to comply with all aspects of the
Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil
Rights Act of 1964, and the Americans with Disabilities Act of 1990.
34. Notice. Any notice required or permitted to be given by a party upon the other is given in
accordance with this Contract if it is directed to either party by delivering it personally to
an officer of the party, or if mailed in a sealed wrapper by United States registered or
certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a
nationally recognized, reputable overnight courier, properly addressed to the address
listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of
receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is
given by mail or deposit, that the time for response to any notice by the other party shall
commence to run one business day after any such mailing or deposit. A party may
change its address for the service of notice by giving written notice of such change to the
Standard Construction Contract 2018 08 01 Page 11 of 13
other party, in any manner above specified, 10 days prior to the effective date of such
change.
35. Rights and Remedies. The duties and obligations imposed by this Contract and the
rights and remedies available thereunder shall be in addition to and not a limitation of any
duties, obligations, rights and remedies otherwise imposed or available by law.
36. Services Not Provided For. No claim for services furnished by the Contractor not
specifically provided for herein shall be honored by the City.
37. Severability. The provisions of this Contract are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
38. Statutory Provisions.
a. Audit Disclosure. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Contract are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a
period of six (6) years after the effective date of this Contract.
b. Data Practices. Any reports, information, or data in any form given to, or
prepared or assembled by the Contractor under this Contract which the City requests to
be kept confidential, shall not be made available to any individual or organization without
the City's prior written approval. This Contract is subject to the Minnesota Government
Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government
data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created,
collected, received, stored, used, maintained, or disseminated by Contractor in
performing any of the functions of the City during performance of this Contract is subject
to the requirements of the Data Practice Act and Contractor shall comply with those
requirements as if it were a government entity. All subcontracts entered into by
Contractor in relation to this Contract shall contain similar Data Practices Act compliance
language.
39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall
not affect, in any respect, the validity of the remainder of this Contract.
Executed as of the day and year first written above.
Standard Construction Contract 2018 08 01 Page 12 of 13
CITY OF EDEN PRAIRIE
Brad Aho, Its Acting Mayor
Rick Getschow, Its City Manager
Pump and Meter Service, Inc.
Kurt Radermacher, CEO/President
Standard Construction Contract 2018 08 01 Page 13 of 13
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FUELISLAND ` ,,I '*�'_v I ' G+• 'aia ! °1 w+ev:o°wawwa+.wrrra wwew tn
,S+°
6 N 1 II - 7 ii WELSH ARCHITECTURE ;, `
Responsible Contractor Verification
I am an owner or officer of Q )iy Q ein Qg, [name of bidder] ("Bidder"). I hereby
verify that Bidder is in compliance witn the minimum criteria required of a "responsible
contractor" as that term is defined in Minnesota Statutes § 16C.285, subdivision 3, and as
explained in the attached document entitled"Responsible Contractor Requirement."
I further agree that Bidder has received a signed statement under oath from each
subcontractor and motor carrier that Bidder intends to use to perform work on the project
verifying that the subcontractor and motor carrier meets the minimum criteria under Minn. Stat.
§ 16C.285, and that Bidder will furnish such statements to the contracting authority upon
request. Bidder intends to retain the following first-tier subcontractors and motor carriers for
work on this project:
If Bidder is awarded the contract for the project, I further agree that Bidder will submit
the attached document entitled"Additional Subcontractor and Motor Carrier List" as required.
Signed this I14 T►4 day of rnAy , 20 1 .
atc. c)c{ -
By: DIv o AJ eo Er [printed name]
PR
-rp a)(Cr(571 Milk] of i1\kE, b PIU[`' [name of bidder]
STATE OF MINNESOTA )
) ss.
COUNTY OF rum.c- )
Signed and sworn to before me on �h c� c
g 1 y J--( � 20 I I , by
Notar o :, 5 , CHERYL ANN HEIN
(stamp) t
NOTARY PUBLIC
MINNESOTA
•
";?,;titt1:•"'My Commission Expires Jan.31,2024
RESPONSIBLE CONTRACTOR REQUIREMENT
To be eligible to be awarded this contract, each bidder must submit a signed statement, under
oath, verifying that it is a "responsible contractor" as that term is defined in Minnesota Statutes §
16C.285, subdivision 3. To be a "responsible contractor," a contractor must be in compliance
with the following minimum criteria:
(1)the contractor:
(i) is in compliance with workers' compensation and unemployment insurance
requirements;
(ii) is in compliance with Department of Revenue and the Department of
Employment and Economic Development registration requirements if it has
employees;
(iii) has a valid federal tax identification number or a valid Social Security
number if an individual;and
(iv) has filed a certificate of authority to transact business in Minnesota with the
secretary of state if a foreign corporation or cooperative;
(2)the contractor or related entity is in compliance with and, during the three-year period
before submitting the verification, has not violated Minnesota Statutes sections 177.24,
177.25, 177.41 to 177.44, 181.13, 181,14, or 181,722, and has not violated the United
States Code, title 29, sections 201 to 219, or United States Code,title 40, sections 3141 to
3148. For purposes of this clause, a violation occurs when a contractor or related entity:
(i) repeatedly fails to pay statutorily required wages or penalties on one or more
separate projects for a total underpayment of$25,000 or more within the three-
year period, provided that a failure to pay is "repeated"only if it involves two or
more separate and distinct occurrences of underpayment during the three-year
period;
(ii) has been issued an order to comply by the commissioner of labor and industry
that has become final;
(iii)has been issued at least two determination letters within the three-year period
by the Department of Transportation finding an underpayment by the contractor
or related entity to its own employees;
(iv)has been found by the commissioner of labor and industry to have repeatedly
or willfully violated any of the sections referenced in this clause pursuant to
section 177.27;
(v) has been issued a ruling or findings of underpayment by the administrator of
the Wage and Hour Division of the United States Department of Labor that have.
become final or have been upheld by an administrative law judge or the
Administrative Review Board; or
(vi) has been found liable for underpayment of wages or penalties or
misrepresenting a construction worker as an independent contractor in an action
brought in a court having jurisdiction.
Provided that, if the contractor or related entity contests a determination of underpayment
by the Department of Transportation in a contested case proceeding, a violation does not
occur until the contested case proceeding has concluded with a determination that the
contractor or related entity underpaid wages or penalties;
(3)the contractor or related entity is in compliance with and, during the three-year period
before submitting the verification,has not violated Minnesota Statutes section 181.723 or
chapter 326B. For purposes of this clause, a violation occurs when a contractor or related
entity has been issued a final administrative or licensing order;
(4) the contractor or related entity has not, more than twice during the three-year period
before submitting the verification, had a certificate of compliance under Minnesota
Statutes section 363A.36 revoked or suspended based on the provisions of section
363A.36, with the revocation or suspension becoming final because it was upheld by the
Office of Administrative Hearings or was not appealed to the office;
(5) the contractor or related entity has not received a final determination assessing a
monetary sanction from the Department of Administration or Transportation for failure to
meet targeted group business, disadvantaged business enterprise, or veteran-owned
business goals, due to a lack of good faith effort, more than once during the three-year
period before submitting the verification;
(6) the contractor or related entity is not currently suspended or debarred by the federal
government or the state of Minnesota or any of its departments, commissions, agencies,
or political subdivisions that have authority to debar a contractor; and
(7) all subcontractors and motor carriers that the contractor intends to use to perform
project work have verified to the contractor through a signed statement under oath by an
owner or officer that they meet the minimum criteria listed in clauses(1)to(6).
Any violations, suspensions, revocations, or sanctions, as defined in clauses (2) to
(5), occurring prior to July 1, 2014, shall not be considered in determining whether a
contractor or related entity meets the minimum criteria.
Any prime contractor, subcontractor, or motor carrier that does not meet the minimum criteria in
Minn. Stat. § 16C.285, subd. 3, which section is set forth above, fails to verify compliance with
any one of the required minimum criteria, or makes a false statement under oath verifying
compliance is not a "responsible contractor" and is not eligible to be awarded a construction
contract for the project or to perform work on the project.
A false statement under oath verifying compliance with any of the minimum criteria may result
in termination of a contract awarded to a prime contractor, subcontractor, or motor carrier that
submits a false statement.
A prime contractor or subcontractor shall include in its verification of compliance under
subdivision 4 a list of all of its first-tier subcontractors that it intends to retain for work on the
project. Prior to execution of a construction contract, and as a condition precedent to the
execution of a construction contract, the apparent successful prime contractor shall submit to the
contracting authority a supplemental verification under oath confirming compliance with
subdivision 3, clause (7). Each contractor or subcontractor shall obtain from all subcontractors
with which it will have a direct contractual relationship a signed statement under oath by an
owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to
execution of a construction contract with each subcontractor. If a prime contractor or any
subcontractor retains additional subcontractors on the project after submitting its verification of
compliance, the prime contractor or subcontractor shall obtain verification of compliance from
each additional subcontractor with which it has a direct contractual relationship and shall submit
a supplemental verification confirming compliance with subdivision 3, clause (7),within 14 days
of retaining the additional subcontractors.
A prime contractor shall submit to the contracting authority upon request copies of the signed
verifications of compliance from all subcontractors of any tier pursuant to Minn. Stat. § 16C.285,
subd. 3(7).
A Responsible Contractor Verification forth is provided with the bid documents. Each bidder
must submit the form with its proposal.
ADDITIONAL SUBCONTRACTORS AND MOTOR CARRIERS LIST
PROJECT TITLE: ID("J -PRAIRIE ru e i '.-.,icy J u PCB RRL
Pursuant to Minn. Stat. § 16C.285, subd. 5, the prime contractor must submit this form
within 14 days of retaining additional subcontractors and motor carriers on the project. This form
must be submitted to the Project Manager or individual as identified in the solicitation document.
Additional Subcontractors
A Snil Leci r
By signing this document, I certify that I am an owner or officer of the company,and I
swear under oath that all additional subcontractors and
motor carriers listed on this Additional
Subcontractor List have verified through a signed statement under oath by an owner or officer
that they meet the minimum criteria to be a responsible contractor as defined in Minn. Stat. §
16C.285.
Signed this I'+rh day of inn }� , 201 q
) (,e .
By: DPO. b AOF bfl [printed name]
RO3Y jiSTil lik[title] of PUmpafv.bi 1ftZ ,5 1[naifi ofcompany]
STATE OF MINNESOTA )
)ss.
COUNTY OF C;cLrti,.e,(-- )
Signed and sworn to before me on t 20 I q by
2:';'; `CHERYL ANN HEI N
/' ?�`' = NOTARY PUBLIC
= is MINNESOTA Public a•„' , My Commission Expires
31,2024
vc,aa,o.saaaaaaasaa_aa_
• Proposal No:
Main Office-11303 Excelsior Blvd.-Hopkins,MN 55343 /7
Phone:(952)933-4800-Fax:(952)939-0418 J
www.pump-meter.com
Email:pump-meter@pump-meter.com • Date: 5/13/2019 • Page: 1 of 3
GI I-a„ a• I
/ Pump and Meter Service, Inc. SE VICE • SALES • INSTALLATION
Belie Pump Service-A division of Pump&Meter Service,Inc. Duluth Branch
3497 129th Street-Chippewa Falls,WI 54729 Phone:(218)389-6359-Fax:(218)389-6359
Phone:(715)723-8223-Fax:(715)723-7242
To: City of Eden Prairie Facilities Job Site: City of Eden Prairie Facilities
Dzevad Mahmutovic 15150 Technology Dr
15150 Technology Dr Eden Prairie, MN 55344-
Eden Prairie, MN 55344- Ph: (952) 949-8329Fax:
Ph: (952) 949-8329 Fax: Salesman: Dave Davenport
Email: dmahmutovic@edenprairie.org
Job Description: Fuel Island Upgrades
Equipment
Qty Description Total
2 9800 Series Gasboy Electronic Fleet Dispenser.Up to 22 GPM. (2)Hose,Single Product, Side load,with $11,461.99
RS485. (Green Lower Doors Diesel,White Lower Doors Unleaded).
4 Piping Sump Sensor(2)Dispenser Sump,(2)Tank Sump. $853.34
Subtotal $12,315.33
Freight $233.34
Tax Exempt
Installation Labor & Material
Seq Description
1. Notify Gopher 1.
2. Remove(2)dispensers and(1)card reader of island. (Card Reader to be reused).
3. Demo fuel island and tank slab.
4. Excavate down to top of(2)UST's.
5. Remove all piping,electrical,concrete and bollards.Dispose offsite.
6. Install new tank sumps,dispenser sumps,spillers,(8)bollards,and set manways.
7. Run new APT flex pipe from each tank to corresponding dispenser sumps.
8. Backfill,prep site for correct elevations to slope surrounding grades to the east.New Fuel Island base to be 4"higher than
existing island.
9. Once all elevations are confirmed by engineering and the City,replace island(6'by 36') and fuel island approach
(30'by 57').
10. Concrete shall have#5 rebar,2'by 2' on center with 3"embedment with 6"pour and high early design mix.
11. After concrete has cured,set(2)new Gasboy 9800 Series Dispensers.
12. Reset Gasboy Islander. Confirm system is back online.
13. Complete vent lines through canopy.
14. Provide necessary erosion control per(SWPPP).
15. Paint Bollards.
16. Start up and place in service.
Fueling Systems Electronic Gauging& MEMBER Self-Sere Equipment — Compressors
Inventory Controls Fiberglass Tanks&Pipe 7i PEI Auto Lifts& Parts — Service Station Pumps
�EUM EQIIIPMEHT IN
Line Testing — Tank Testing Card Control Systems — Canopies
Proposal No:
Main Office-11303 Excelsior Blvd.-Hopkins,MN 55343 2 0192(�/7J-0
Phone:(952)933-4800-Fax:(952)939-0418 a
www.pump-meter.com
Email:pump-meter@pump-meter.com • Date: 5/13/2019 • Page: 2 of 3
•
Pump and Meter Service, Inc. SE VICE • SALES • INSTALLATION
Bejin Pump Service-A division of Pump&Meter Service,Inc. Duluth Branch
3497 129th Street-Chippewa Falls,WI 54729 Phone:(218)389-6359-Fax:(218)389-6359
Phone:(715)723-8223-Fax:(715)723-7242
Installation Labor & Material
Seq Description
Electrical Scope of Work:
- Isolate power and communications for fuel island and submersibles.
- Disconnect card reader and save for re-use.
- Disconnect(2)dispensers, (2)submersibles,cat5 communications and(8)intrinsically safe sensors.
- Cut back conduits after excavation,pull out old wiring.
- After the new sumps are installed,extend the conduits to their previous location.
- Pull all new power,pulsar,communications and intrinsically safe wiring.
- Terminate and test.
Installation $80,094.58
Total Consideration
$92,643.25
Total Amount
Work Scope Exclusions
Description
* Non prevailing wage.
* Any underground obstructions encountered such as rock,water,frost,utilities,or excessive caving requiring shoring,would be extra
to this proposal and handled on a time and material basis.
* Existing electrical conduits are considered clear,unobstructed,re-usable and of sufficient capacity to handle the necessary
wires required.
* We will pull all permits as required for the project.The City of Eden Prairie will waive any City related fees.
* City shall mill 10' of asphalt around existing fuel island and replace asphalt after new concrete drive area is completed.
* Soil testing not included,if contaminated soil is encountered,this will be handled on a time and material basis.
Options
Approved No Description Total
#1 New Hose Retractors Add: $639.76
#2 (2)Diesel Hanging Hardware Assemblies Add: $662.76
#3 (2)Unleaded Hanging Hardware Assemblies Add: 357.82
Fueling Systems — Electronic Gauging& MEMBER Self-Sery Equipment Compressors
Inventory Controls — Fiberglass Tanks& Pipe IEI, Auto Lifts& Parts Service Station Pumps
(NM EQUIPMENT IN
Line Testing Tank Testing Card Control Systems Canopies
Proposal No:
Main Office-11303 Excelsior Blvd.-Hopkins,MN 55343 2 0 19 2 83 0
Phone:(952)933-4800-Fax:(952)939-0418
www.pump-meter.com
Email:pump-meter@pump-meter.com • Date: 5/13/2019 • Page: 3 of 3
Gl! ti�fl • i
Pump and Meter Service, Inc. SE VICE: • SALES • INSTALLATMN
I' Bejin Pump Service A division of Pump&Meter Service,Inc. Duluth Branch
Ifi It) 3497 129th Street-Chippewa Falls,WI 54729 Phone:(218)389-6359-Fax:(218)389-6359
Phone:(715)723-8223-Fax:(715)723-7242
Terms
Payment to be made as follows:
20%Down payment required with order. Equipment billed upon shipment from factory. Installation billed twice monthly on job
progression. Net 30 days.
A finance charge of 1.5%per month(18.0%per annum)will be applied to unpaid balance after 30 days.
Payments made by credit card over$1,500.00 will be subject to a 2.6%processing fee.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.
Authorized Signature:
Dave Davenport
Note: This proposal may be with-
drawn by us if not accepted within 30 Days Prepared by:J.Mefarlin
Acceptance Of Proposal The above prices,specifications and conditions,including the terms on the reverse side,are satisfactory and are hereby
accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Owner of Job Site: Signature:
❑ Owner ❑ Tenant El Other
Date of Acceptance: Title:
Fueling Systems Electronic Gauging& MEMBER Self-Sere Equipment — Compressors
Inventory Controls — Fiberglass Tanks&Pipe PCI Auto Lifts&Parts — Service Station Pumps
fuM EQUIPMENT INS
Line Testing — Tank Testing Card Control Systems Canopies
Responsible Contractor Verification
I am an owner or officer of P yin ern g, [name of bidder] ("Bidder"). I hereby
verify that Bidder is in compliance wita the minimum criteria required of a "responsible
contractor" as that term is defined in Minnesota Statutes § 16C.285, subdivision 3, and as
explained in the attached document entitled "Responsible Contractor Requirement."
I further agree that Bidder has received a signed statement under oath from each
subcontractor and motor carrier that Bidder intends to use to perform work on the project
verifying that the subcontractor and motor carrier meets the minimum criteria under Minn. Stat.
§ 16C.285, and that Bidder will furnish such statements to the contracting authority upon
request. Bidder intends to retain the following first-tier subcontractors and motor carriers for
work on this project:
If Bidder is awarded the contract for the project, I further agree that Bidder will submit
the attached document entitled"Additional Subcontractor and Motor Carrier List" as required.
Signed this 19•tl f day of rnAy , 20)4.
bak, Alrii(02
By: DAU C uEN eaT [printed name]
P 3Ilr(s71l)ITitle] of JAQ1. l� u(`' [name of bidder]
STATE OF MINNESOTA )
) ss.
COUNTY OF Oru-e.0 )
Signed and sworn to before me on I y 1h J-d�;� , 20. , by
Notaro CHERYL ANN HEIN
(stamp) r�:,�;;c `
NOTARY PUBLIC ,
MINNESOTA
»;sea,!,,.•' My Commission Expires Jan.31,2024
RESPONSIBLE CONTRACTOR REQUIREMENT
To be eligible to be awarded this contract, each bidder must submit a signed statement, under
oath, verifying that it is a"responsible contractor" as that term is defined in Minnesota Statutes §
16C.285, subdivision 3. To be a "responsible contractor," a contractor must be in compliance
with the following minimum criteria:
(1)the contractor:
(i) is in compliance with workers' compensation and unemployment insurance
requirements;
(ii) is in compliance with Department of Revenue and the Department of
Employment and Economic Development registration requirements if it has
employees;
(iii) has a valid federal tax identification number or a valid Social Security
number if an individual;and
(iv) has filed a certificate of authority to transact business in Minnesota with the
secretary of state if a foreign corporation or cooperative;
(2)the contractor or related entity is in compliance with and, during the three-year period
before submitting the verification, has not violated Minnesota Statutes sections 177.24,
177.25, 177.41 to 177.44, 181.13, 181.14, or 181.722, and has not violated the United
States Code,title 29,sections 201 to 219,or United States Code,title 40, sections 3141 to
3148. For purposes of this clause, a violation occurs when a contractor or related entity:
(i) repeatedly fails to pay statutorily required wages or penalties on one or more
separate projects for a total underpayment of$25,000 or more within the three-
year period, provided that a failure to pay is "repeated"only if it involves two or
more separate and distinct occurrences of underpayment during the three-year
period;
(ii) has been issued an order to comply by the commissioner of labor and industry
that has become final;
(iii)has been issued at least two determination letters within the three-year period
by the Department of Transportation finding an underpayment by the contractor
or related entity to its own employees;
(iv) has been found by the commissioner of labor and industry to have repeatedly
or willfully violated any of the sections referenced in this clause pursuant to
section 177.27;
(v) has been issued a ruling or findings of underpayment by the administrator of
the Wage and Hour Division of the United States Department of Labor that have•
become final or have been upheld by an administrative law judge or the
Administrative Review Board;or
(vi) has been found liable for underpayment of wages or penalties or
misrepresenting a construction worker as an independent contractor in an action
brought in a court having jurisdiction.
Provided that, if the contractor or related entity contests a determination of underpayment
by the Department of Transportation in a contested case proceeding, a violation does not
occur until the contested case proceeding has concluded with a determination that the
contractor or related entity underpaid wages or penalties;
(3)the contractor or related entity is in compliance with and, during the three-year period
before submitting the verification, has not violated Minnesota Statutes section 181.723 or
chapter 326B. For purposes of this clause, a violation occurs when a contractor or related
entity has been issued a final administrative or licensing order;
(4) the contractor or related entity has not, more than twice during the three-year period
before submitting the verification, had a certificate of compliance under Minnesota
Statutes section 363A.36 revoked or suspended based on the provisions of section
363A.36, with the revocation or suspension becoming final because it was upheld by the
Office of Administrative Hearings or was not appealed to the office;
(5) the contractor or related entity has not received a final determination assessing a
monetary sanction from the Department of Administration or Transportation for failure to
meet targeted group business, disadvantaged business enterprise, or veteran-owned
business goals, due to a lack of good faith effort, more than once during the three-year
period before submitting the verification;
(6) the contractor or related entity is not currently suspended or debarred by the federal
government or the state of Minnesota or any of its departments, commissions, agencies,
or political subdivisions that have authority to debar a contractor; and
(7) all subcontractors and motor carriers that the contractor intends to use to perform
project work have verified to the contractor through a signed statement under oath by an
owner or officer that they meet the minimum criteria listed in clauses(1)to (6).
Any violations, suspensions, revocations, or sanctions, as defined in clauses (2) to
(5), occurring prior to July 1, 2014, shall not be considered in determining whether a
contractor or related entity meets the minimum criteria.
Any prime contractor, subcontractor, or motor carrier that does not meet the minimum criteria in
Minn. Stat. § 16C.285, subd. 3, which section is set forth above, fails to verify compliance with
any one of the required minimum criteria, or makes a false statement under oath verifying
compliance is not a "responsible contractor" and is not eligible to be awarded a construction
contract for the project or to perform work on the project.
A false statement under oath verifying compliance with any of the minimum criteria may result
in termination of a contract awarded to a prime contractor, subcontractor, or motor carrier that
submits a false statement.
A prime contractor or subcontractor shall include in its verification of compliance under
subdivision 4 a list of all of its first-tier subcontractors that it intends to retain for work on the
project. Prior to execution of a construction contract, and as a condition precedent to the
execution of a construction contract, the apparent successful prime contractor shall submit to the
contracting authority a supplemental verification under oath confirming compliance with
subdivision 3, clause (7). Each contractor or subcontractor shall obtain from all subcontractors
with which it will have a direct contractual relationship a signed statement under oath by an
owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to
execution of a construction contract with each subcontractor. If a prime contractor or any
subcontractor retains additional subcontractors on the project after submitting its verification of
compliance, the prime contractor or subcontractor shall obtain verification of compliance from
each additional subcontractor with which it has a direct contractual relationship and shall submit
a supplemental verification confirming compliance with subdivision 3, clause (7), within 14 days
of retaining the additional subcontractors.
A prime contractor shall submit to the contracting authority upon request copies of the signed
verifications of compliance from all subcontractors of any tier pursuant to Minn. Stat. § 16C.285,
subd. 3(7).
A Responsible Contractor Verification form is provided with the bid documents. Each bidder
must submit the form with its proposal.
ADDITIONAL SUBCONTRACTORS AND MOTOR CARRIERS LIST
PROJECT TITLE: ID(ki F R 1 \ I R 1 E, uPSREW
Pursuant to Minn. Stat. § 16C.285, subd. 5, the prime contractor must submit this form
within 14 days of retaining additional subcontractors and motor carriers on the project. This form
must be submitted to the Project Manager or individual as identified in the solicitation document.
Additional Subcontractors
A 8n
By signing this document, I certify that I am an owner or officer of the company,and I
swear under oath that all additional subcontractors and motor carriers listed on this Additional
Subcontractor List have verified through a signed statement under oath by an owner or officer
that they meet the minimum criteria to be a responsible contractor as defined in Minn. Stat. §
16C.285.
Signed this /Ifni day of m ri P , 20 I
By: AO L b 1\0E k f j [printed name]
R(�05{(TSTiiiiili [title] of f (Jm Q.fv.D eTha. I[natfi of company]
i�
STATE OF MINNESOTA )
) ss.
COUNTY OF Cn, - )
Signed and sworn to before me on I l lc , 20 I q by
CA, e1'rsf�f�.,,`-CHERYL ANN HEIN
J NOTARY PUBLIC
ESrTA
Notary Public ( a ,4u•v.,```My Commission Expires Jan.31,2024
EXHBIIT A
Fuel Island Replacement at Maintenance Facility building, in accordance with the Plans and
Specifications contained in the Eden Prairie Fuel Island bid set dated April 20, 2017,prepared by
WELSH ARCHITECTURE Job No. 17129, which Project Manual is incorporated herein as if
fully set forth.
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims May 21, 2019
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Sue Kotchevar, Office of the Payment of Claims X.
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted(roll call vote)
Synopsis
Checks 267382 - 267622
Wire Transfers 1022574 - 1022687
Wire Transfers 7079 - 7107
City of Eden Prairie
Council Check Summary
5/21/2019
Division Amount Division Amount
175,150 601 Prairie Village Liquor 93,005
100 City Manager 943 602 Den Road Liquor 170,399
101 Legislative 210 603 Prairie View Liquor 103,791
102 Legal Counsel 691 605 Den Road Building 2,032
110 City Clerk 224 701 Water Enterprise Fund 115,198
111 Customer Service 5,183 702 Wastewater Enterprise Fund 379,309
113 Communications 6,600 703 Stormwater Enterprise Fund 6,474
114 Benefits&Training 2,108 Total Enterprise Fund 870,208
130 Assessing 500
131 Finance 169 802 494 Commuter Services 39,598
132 Housing and Community Services 12,981 803 Escrow Fund 7,444
136 Public Safety Communications 1,351 806 SAC Agency Fund 4,970
137 Economic Development -4,024 807 Benefits Fund 517,532
151 Park Maintenance 48,821 809 Investment Fund 2,391
153 Organized Athletics 1,820 811 Property Insurance 435
154 Community Center 33,154 812 Fleet Internal Service 116,518
156 Youth Programs 6,130 813 IT Internal Service 13,750
157 Special Events 240 814 Facilities Capital ISF 7,350
158 Senior Center 150 815 Facilites Operating ISF 52,560
162 Arts 2,675 816 Facilites City Center ISF 155,113
163 Outdoor Center 1,112 817 Facilites Comm.Center ISF 60,322
180 Police Sworn 8,489 Tota Internal Svc/Agency Funds 977,984
184 Fire 10,516
186 Inspections 5,023 Report Total 2,452,119
200 Engineering 35
201 Street Maintenance 16,793
202 Street Lighting 24
Total General Fund 337,067
301 CDBG 16,273
308 E-911 319
Total Special Revenue Fund 16,591
315 Economic Development 46,257
502 Park Development 14,992
509 CIP Fund 15,631
522 Improvement Projects 2006 173,326
804 100 Year History 62
Total Capital Projects Fund 250,269
City of Eden Prairie
Council Check Register by GL
5/21/2019
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267453 371,799 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Wasterwater Collection Waster Fees April2019
267383 294,075 EUREKA CONSTRUCTION INC Improvement Contracts General Fixed Asset Account Gr Preserve Blvd Reconstruction
7096 255,854 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll taxes PR Period ending 04.26.19
7090 172,568 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Period ending 04.12.19
7102 110,806 MINNESOTA DEPT OF REVENUE Sales Tax Payable Historical Culture Sales Tax April 2019
267550 105,397 HENNEPIN COUNTY TREASURER Licenses,Taxes,Fees Capital Impr./Maint.Fund 1st half of property tax payments
267455 38,247 MINNESOTA DEPARTMENT OF TRANSPORTATION Licenses,Taxes,Fees Water Enterprise Fund
1022616 35,302 TOWMASTER INC Autos Fleet Capital
267562 31,097 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store
267509 29,784 ABM ONSITE SERVICES-MIDWEST Tenant 1-Janitor Service Utility Operations-General
1022660 28,967 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store
267441 27,921 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store
267506 26,674 LOWE'S Machinery&Equipment Capital Outlay Parks
1022607 25,762 HANSEN THORP PELLINEN OLSON Other Contracted Services General Fixed Asset Account Gr
7094 25,090 EMPOWER Deferred Compensation Health and Benefits
7093 21,903 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits
1022600 21,097 CENTERPOINT ENERGY Gas General Community Center
267511 20,350 ADVANCED HOME IMPROVEMENT LLC Other Contracted Services Economic Development Fund
1022632 19,375 GREENSIDE INC Contract Svcs-Snow Removal City Center-CAM
267522 17,290 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie Village Liquor Store
267399 17,087 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store
1022659 16,774 CENTERPOINT ENERGY Gas Wastewater Lift Station
267569 15,931 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating
7085 14,907 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits
1022614 14,652 PRAIRIE ELECTRIC COMPANY Building Park Acquisition&Development
267505 14,010 GRI EDEN PRAIRIE,LLC Waste Disposal Prairie Village Liquor Store
267395 13,937 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store
267450 13,738 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating
267521 13,249 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Den Road Liquor Store
267536 13,078 DERO Capital Under$25,000 FF&E-Furn,Fixtures&Equip.
7097 12,962 NCR MERCHANT SOLUTIONS Bank and Service Charges Prairie View Liquor Store
267487 12,859 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store
1022678 12,021 SENIOR COMMUNITY SERVICES Other Contracted Services CDBG-Public Service
7087 12,016 FURTHER-AKA SELECT HSA-Employer Health and Benefits
7095 11,591 I-494 CORRIDOR COMMISSION Payroll-ExecutiveDirector 494 Corridor Commission
267605 11,508 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store
267408 11,500 COMMERCIAL RECREATION SPECIALISTS Capital Under$25,000 Pool Operations
267561 11,245 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store
267384 11,144 M-R SIGN CO INC Signs Traffic Signs
267442 11,090 KINNI SPORT AND POWER Machinery&Equipment Fleet-Park&Rec
267458 11,078 MN MECHANICAL SOLUTIONS INC Equipment Repair&Maint Water Treatment
7080 11,068 I-494 CORRIDOR COMMISSION Payroll-ExecutiveDirector 494 Corridor Commission
7104 11,068 I-494 CORRIDOR COMMISSION Payroll-ExecutiveDirector 494 Corridor Commission
1022594 10,922 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating
267440 10,420 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store
267382 10,000 RESULTS TITLE Accounts Receivable TIF-Eden Shores Senior Housing
267463 9,556 NAC Other Contracted Services Maintenance Facility
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267396 9,501 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Den Road Liquor Store
267429 9,421 GRAYMONT Treatment Chemicals Water Treatment
267503 9,089 XTREME INTEGRATION Building Repair&Maint. Capital Maint.&Reinvestment
7101 8,780 CARD CONNECT Bank and Service Charges Community Center Admin
267591 8,211 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store
267564 7,900 LANDMARK REMODELING LLC Other Contracted Services TIF-Eden Shores Senior Housing
267527 7,396 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store
267470 7,129 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store
1022671 7,108 METRO SALES INCORPORATED* Other Rentals IT Operating
267596 7,050 RAY N WELTER HEATING Other Contracted Services Rehab
1022618 7,050 WALL TRENDS INC Contract Svcs-General Bldg Arts Center
267621 7,036 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store
267419 6,500 EHLERS&ASSOCIATES INC Deposits Escrow
267480 6,500 RIGHTLINE DESIGN LLC Other Contracted Services Communications
267549 6,355 GYM WORKS Equipment Repair&Maint Fitness Center
267424 6,031 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
7099 5,767 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting
1022675 5,738 PIONEER MANUFACTURING COMPANY Operating Supplies Park Maintenance
1022666 5,421 HAWKINS INC Treatment Chemicals Water Treatment
267595 5,163 QUETICA LLC Contract Svcs-Roof City Center-CAM
1022672 5,128 MINNESOTA EQUIPMENT Equipment Repair&Maint Fleet Operating
1022620 5,095 XCEL ENERGY Electric Water Supply(Wells)
7086 4,995 FURTHER-AKA SELECT HRA Health and Benefits
1022602 4,977 ESS BROTHERS&SONS INC Equipment Parts Stormwater Collection
267573 4,920 METROPOLITAN COUNCIL Other Revenue SAC Agency Fund
267616 4,759 VALLEY RICH CO INC Equipment Repair&Maint Water Distribution
267547 4,628 GRAYMONT Treatment Chemicals Water Treatment
267401 4,415 CENTRAIRE HEATING&AIR CONDITIONING INC Other Contracted Services Rehab
267436 4,280 HP INC Computers IT Operating
1022601 4,170 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering
267496 4,115 U.S DEPARTMENT OF AGRICULTURE Other Contracted Services Deer Consultant
267514 4,067 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store
267535 3,983 DEPT OF EMPLOYMENT/ECONOMIC DEVELOPMENT Interest Economic Development Fund
267581 3,932 NAC Contract Svcs-General Bldg City Center-CAM
1022597 3,894 A-SCAPE INC Contract Svcs-Lawn Maint. Building 51
267451 3,820 METERING&TECHNOLOGY SOLUTIONS Repair&Maint.Supplies Water Metering
1022598 3,776 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store
267604 3,750 SOUTHDALE YMCA YOUTH DEVELOPMENT PROGRAM Other Contracted Services Housing and Community Service
267571 3,500 MESSERLI&KRAMER Messerli&Kramer 494 Corridor Commission
1022640 3,364 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint.Supplies Park Maintenance
267388 3,350 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store
7105 3,316 FURTHER-AKA SELECT FSA-Dependent Care Health and Benefits
267435 3,132 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store
267586 3,120 OHNSORG TRUCK BODIES INC Equipment Parts Fleet Operating
1022592 3,041 VAN PAPER COMPANY Cleaning Supplies General Community Center
1022615 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply(Wells)
267556 2,910 IMPACT PROVEN SOLUTIONS Other Contracted Services Water Accounting
1022580 2,804 COX,KIM Conference/Training Fire
267577 2,797 MOMENTUM LEARNING AND DEVELOPMENT Conference/Training Facilities Staff
7084 2,771 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance
1022649 2,763 WSB&ASSOCIATES INC Design&Engineering Improvement Projects 2006
1022653 2,753 A-SCAPE INC Contract Svcs-Snow Removal Building 51
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1022686 2,734 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store
267611 2,728 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concr. Arts Center
1022603 2,716 GENUINE PARTS COMPANY Supplies-General Bldg Fleet Operating
267548 2,669 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Concessions
267612 2,590 TACTICAL SOLUTIONS INC Equipment Repair&Maint Police Sworn
267552 2,556 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store
1022676 2,530 POMP'S TIRE SERVICE INC Tires Fleet Operating
1022670 2,507 METRO ELEVATOR INC Contract Svcs-Elevator City Center-CAM
7098 2,431 AMERICAN EXPRESS Bank and Service Charges Inspections-Administration
7081 2,391 PFM ASSET MANAGEMENT LLC Interest Investment Fund
1022646 2,353 VAN PAPER COMPANY Direct SuperValu Historical Buildings
267565 2,295 LAW ENFORCEMENT LABOR SERVICES INC. Union Dues Withheld Health and Benefits
267479 2,195 RICHFIELD,CITY OF Conference/Training Fire
1022652 2,145 ANCHOR PAPER COMPANY Office Supplies Customer Service
1022655 1,971 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store
1022644 1,946 TESSMAN SEED CO Chemicals Park Maintenance
267572 1,911 METRO CITY CARPET INC Other Contracted Services Rehab
267387 1,907 ARTEKA OUTDOOR SERVICES Other Contracted Services Street Maintenance
267560 1,891 ISC COMPANIES INC Equipment Parts Water Treatment
267477 1,834 REVOLUTIONARY SPORTS,LLC Instructor Service Preschool Events
1022608 1,797 HAWKINS INC Equipment Parts Water Treatment
1022619 1,792 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store
7079 1,765 FURTHER-AKA SELECT FSA-Dependent Care Health and Benefits
267502 1,735 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store
267583 1,727 NORTHSTAR MUDJACKING&MORE LLC Mudjacking Curbs Capital Maint.&Reinvestment
1022609 1,721 MENARDS Repair&Maint.Supplies Water Treatment
267488 1,718 ST.LOUIS PARK,CITY OF Equipment Repair&Maint Wasterwater Collection
267526 1,710 BUREAU OF CRIMINAL APPREHENSION Software Maintenance IT Operating
267457 1,657 MINTAHOE INC Operating Supplies Wine Club/Events
267400 1,652 CARGILL INC Salt Snow&Ice Control
267610 1,616 SUMMIT COMMERCIAL FACILITIES GROUP Contract Svcs-Plumbing Senior Center
267468 1,573 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store
267462 1,572 MUSIC TOGETHER IN THE VALLEY LLC Instructor Service Tenths
267390 1,554 AT YOUTH PROGRAMS LLC Instructor Service Tennis
267501 1,520 W L HALL CO Contract Svcs-General Bldg City Hall(City Cost)
267392 1,500 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store
267590 1,490 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store
267461 1,430 MRPA Special Event Fees Softball
1022593 1,427 VINOCOPIA Liquor Product Received Prairie Village Liquor Store
267422 1,372 FIRE Tuition Reimb-College Books Su Fire
267510 1,350 ADS ON BOARDS Contract Svcs-Ice Rink Ice Arena Maintenance
7089 1,241 FURTHER-AKA SELECT FSA-Dependent Care Health and Benefits
1022638 1,238 RANDY'S ENVIRONMENTAL SERVICES Waste Disposal City Center-CAM
7082 1,232 FIDELITY SECURITY LIFE INSURANCE CO Vision Plan Health and Benefits
1022605 1,230 GRAFIX SHOPPE Autos Fleet-Police
267389 1,216 ASPEN MILLS Clothing&Uniforms Inspections-Administration
267516 1,179 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store
267588 1,170 ONCE UPON A STAR Instructor Service Preschool Events
267585 1,169 OFFICE TEAM Temp 494 Corridor Commission
1022628 1,159 CHEMSEARCH Contract Svcs-Ice Rink Ice Arena Maintenance
267530 1,150 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store
7103 1,147 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267545 1,137 GALLS LLC Clothing&Uniforms Police Sworn
267467 1,121 PAPCO INC Janitor Service General Community Center
1022596 1,111 ADVANCED ENGINEERING&ENVIRONMENTAL SE Equipment Repair&Maint Water Capital
1022684 1,090 WALL TRENDS INC Contract Svcs-General Bldg City Hall(City Cost)
267546 1,073 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store
267414 1,062 DOMACE VINO Liquor Product Received Prairie Village Liquor Store
267554 1,051 HP INC Equipment Repair&Maint Public Safety Communications
267555 996 HYDROCORP Other Contracted Services Utility Operations-General
267528 994 CENTURYLINK Internet IT Operating
267417 978 EAU CLAIRE BREWING PROJECT THE LLC Liquor Product Received Prairie Village Liquor Store
267517 945 BLOOMINGTON SECURITY SOLUTIONS Other Contracted Services Miller Park
267512 944 AEON Deposits Escrow
1022641 929 SLETTEN,DAN Conference/Training IT Operating
1022623 926 ASSOCIATED BAG COMPANY Operating Supplies Inspections-Administration
267587 882 OLSEN'S EMBROIDERY/COMPANY Miscellaneous Police Sworn
267567 880 M&A EXECUTIVE SEARCH LLC Conference/Training Fire
1022648 859 WERNER ELECTRIC SUPPLY CO. Supplies-Electrical City Center-CAM
1022586 845 FLEETPRIDE INC Equipment Parts Fleet Operating
267430 824 GYM WORKS Equipment Repair&Maint Fitness Center
267613 820 THE ADVENT GROUP Temp 494 Corridor Commission
267566 815 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store
1022668 813 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating
1022606 809 GRAINGER Operating Supplies General Community Center
267594 801 PRYES BREWING COMPANY Liquor Product Received Prairie Village Liquor Store
1022687 799 XCEL ENERGY Electric Forest Hills Park
1022683 796 VISTAR CORPORATION Merchandise for Resale Concessions
267513 769 APPLIED CONCEPTS,INC. Equipment Repair&Maint Police Sworn
267558 757 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store
267504 745 ZOHO CORP Software Maintenance IT Operating
267433 744 HEALTHPARTNERS Employment Support Test Organizational Services
267460 725 MONROE,MICHAEL Other Contracted Services Arts in the Park
1022651 721 ADVANCED ENGINEERING&ENVIRONMENTAL SE Process Control Services Wastewater Lift Station
1022613 711 POMP'S TIRE SERVICE INC Tires Fleet Operating
1022685 701 WATSON CO INC,THE Merchandise for Resale Concessions
267391 691 BARNA,GUZY&STEFFEN,LTD Legal Legal Council
267543 687 FLYING CLOUD TRANSFER STATION 4553 Waste Disposal Park Maintenance
1022622 677 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Fire
267563 676 LAKE COUNTRY DOOR LLC Contract Svcs-General Bldg Ice Arena Maintenance
267476 654 RETROFIT COMPANIES,INC,THE Contract Svcs-Electrical City Center-CAM
267592 650 PINT,BRIAN Tuition Reimbursement/School Organizational Services
267492 600 SUBURBAN WILDLIFE CONTROL INC Equipment Repair&Maint Stormwater Collection
267523 590 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe Maintenance Facility
267472 589 RAY O'HERRON CO INC Training Supplies Police Sworn
1022612 582 PARLEY LAKE WINERY Liquor Product Received Prairie Village Liquor Store
7106 579 PMA FINANCIAL NETWORK INC Bank and Service Charges Wastewater Accounting
1022577 546 BERRY COFFEE COMPANY Merchandise for Resale Concessions
1022681 538 STREICHERS Clothing&Uniforms Police Sworn
1022645 534 THE OASIS GROUP Employee Assistance Organizational Services
267525 523 BTR OF MINNESOTA Equipment Parts Fleet Operating
267493 514 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions
1022673 514 MINNESOTA ROADWAYS CO Patching Asphalt Street Maintenance
1022587 514 HACH COMPANY Laboratory Chemicals Water Treatment
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267471 504 PINE PRODUCTS INC Landscape Materials/Supp Pioneer Park(EP Road)
267475 500 REMARKABLE REPTILES,THE Operating Supplies Outdoor Center
267494 500 TEDDY BEAR BAND Other Contracted Services Arts in the Park
267576 500 MISS MYRA&THE MOONSHINERS Other Contracted Services Arts in the Park
267570 500 MARS SUPPLY Operating Supplies Fleet Operating
1022575 496 AMERIPRIDE LINEN&APPAREL SERVICES Operating Supplies Prairie View Liquor Store
1022650 495 ZEP SALES AND SERVICE Operating Supplies Fleet Operating
1022663 490 GRAINGER Operating Supplies Park Shelters
267403 482 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store
1022669 481 MENARDS Landscape Materials/Supp Pool Maintenance
267411 475 CREATURE ENCOUNTERS INC Operating Supplies Outdoor Center
1022662 461 FORCE AMERICA Equipment Parts Fleet Operating
267608 459 SUBURBAN CHEVROLET Equipment Repair&Maint Fleet Operating
267482 451 ROOTSTOCK WINE COMPANY Liquor Product Received Prairie Village Liquor Store
267454 425 MHSRC/RANGE Tuition Reimbursement/School Police Sworn
1022654 406 ASPEN WASTE SYSTEMS INC. Waste Disposal General Community Center
267593 400 PRAIRIE RESTORATIONS INC Equipment Repair&Maint Water Supply(Wells)
7083 399 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting
267459 397 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store
1022630 390 FASTENAL COMPANY Safety Supplies Fleet Operating
1022579 388 CHEMSEARCH Contract Svcs-Ice Rink Ice Arena Maintenance
267402 385 CENTURYLINK Telephone IT Operating
267483 381 SCHRAM VINEYARDS Liquor Product Received Prairie Village Liquor Store
267622 375 AMAZING BALLOONS MN LLC. Instructor Service Stormwater Non-Capital
267469 373 PETROCHOICE Lubricants&Additives Fleet Operating
267599 368 ROOTSTOCK WINE COMPANY Liquor Product Received Prairie Village Liquor Store
267393 360 BLACK STACK BREWING INC Liquor Product Received Prairie Village Liquor Store
267542 360 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
267529 350 CHRIS CASTLE INC Website Development 494 Corridor Commission
267557 348 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store
267601 347 SCHERER BROTHERS LUMBER CO Building Materials Street Maintenance
267619 347 WALLIS CORI Travel Expense Fire
1022617 340 VIKING ELECTRIC SUPPLY Building Materials Park Acquisition&Development
267515 335 ASPEN MILLS Clothing&Uniforms Police Sworn
267416 331 EARL F ANDERSEN INC Signs Traffic Signs
267617 331 VELOCITY STREETWEAR INC Repair&Maint.Supplies Fire
267553 326 HOME DEPOT CREDIT SERVICES Supplies-Plumbing Arts Center
1022637 323 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
267412 317 DIEDE,WILLIAM P&R Refunds Community Center Admin
1022591 303 R&R SPECIALTIES OF WISCONSIN INC Contract Svcs-Ice Rink Ice Arena Maintenance
1022636 303 PETERSON,DANIEL J Travel Expense Police Sworn
267539 302 ENKI BREWING COMPANY INC Liquor Product Received Prairie Village Liquor Store
267449 302 MACQUEEN EQUIPMENT INC Equipment Repair&Maint Fleet Operating
267537 301 E A SWEEN COMPANY Merchandise for Resale Concessions
267415 300 DRAG N FLY WIRELESS INC Other Contracted Services Park Maintenance
267452 300 METRO CHIEF FIRE OFFICERS ASSOCIATION Dues&Subscriptions Fire
267473 300 REACH Other Contracted Services Community Center Admin
267541 300 FIRST ARRIVING,LLC Equipment Repair&Maint Public Safety Communications
267609 300 SUBURBAN WILDLIFE CONTROL INC Equipment Repair&Maint Stormwater Collection
267620 298 WATER CONSERVATION SERVICES INC OCS-Leak Detection Water Distribution
267575 296 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Creek Woods
267507 286 56 BREWING LLC Liquor Product Received Prairie Village Liquor Store
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267443 285 LAKE COUNTRY DOOR LLC Insurance Property Insurance
267464 280 NARTEC INC Operating Supplies Police Sworn
267418 280 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous City Council
267519 270 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire
1022665 269 HANSEN THORP PELLINEN OLSON Design&Engineering Water Capital
267428 263 GOLDEN VALLEY SUPPLY CO Supplies-General Bldg City Hall(City Cost)
1022635 263 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating
1022627 259 CARLSTON,BRANDON Operating Supplies Police Sworn
1022664 256 H M CRAGG CO Contract Svcs-HVAC Fire Station#4
267490 256 STAPLES ADVANTAGE Office Supplies Utility Operations-General
267495 254 TRUCK UTILITIES MFG CO Equipment Parts Fleet Operating
267447 250 LUX,EMILY LOUISE Other Contracted Services Winter Theatre
1022667 250 KUSTOM SIGNALS INC Equipment Repair&Maint Police Sworn
267607 249 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store
267498 240 VOLAVKA,LYNDA Other Contracted Services Special Events Admin
1022647 232 VINOCOPIA Liquor Product Received Prairie View Liquor Store
1022629 231 EICHMAN NATHAN Motor Fuels Police Sworn
1022625 231 BUCHANAN,KURT Travel Expense Fire
1022639 227 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store
267600 224 SALAGE KYLE Travel Expense City Clerk
1022633 214 LEBLANC,ERIC Clothing&Uniforms Police Sworn
267520 212 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store
267385 203 3D SPECIALTIES Operating Supplies Traffic Signs
267559 203 INTERNATIONAL CODE COUNCIL Operating Supplies Inspections-Administration
267485 202 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store
7091 201 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits
267538 200 EDEN PRAIRIE CRIME PREVENTION FUND Contributions Police Sworn
1022674 198 PARLEY LAKE WINERY Liquor Product Received Prairie View Liquor Store
1022599 180 BOYER TRUCKS Equipment Parts Fleet Operating
267438 180 JANE TRACEY Licenses,Taxes,Fees Theatre Initiative
267478 180 RICE ROBIN Licenses,Taxes,Fees Theatre Initiative
267540 180 ERGOMETRICS Employment Support Test Organizational Services
267602 180 SCHLOSSMACHER,JIM Mileage&Parking Police Sworn
267394 180 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store
1022576 175 BATTERIES PLUS Equipment Parts Emergency Management
1022590 160 QUALITY PROPANE Motor Fuels Fleet Operating
1022604 157 GINA MAMAS INC Operating Supplies Police Sworn
267421 150 ENTERPRISE RENT-A-CAR Insurance Property Insurance
267615 150 UNITED STATES POSTAL SERVICE Postage Senior Center Admin
7107 150 OPTUM HEALTH Other Contracted Services Health and Benefits
267603 149 SNAP-ON TOOLS Small Tools Fleet Operating
267437 145 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store
1022610 140 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store
1022643 140 STRONER,ELIZABETH Operating Supplies Police Sworn
1022631 139 GREATAMERICA FINANCIAL SVCS Postage Customer Service
267474 137 REGENTS OF THE UNIVERSITY OF MINNESOTA Operating Supplies Outdoor Center
267508 133 A TO Z RENTAL CENTER Equipment Parts Stormwater Collection
267491 132 STATE OF MINNESOTA Licenses,Taxes,Fees Fleet Operating
267499 132 VOLUNTEER FIREFIGHTERS BENEFIT ASSN OF M Dues&Subscriptions Fire
267544 131 FREEVEND TECHNICAL SERVICES Equipment Repair&Maint Concessions
1022677 130 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Maintenance Facility
1022574 125 ADAMS PEST CONTROL INC Contract Svcs-Pest Control General Community Center
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267497 120 VERIZON WIRELESS Telephone E-911 Program
267446 120 LOES OIL COMPANY Waste Disposal Fleet Operating
267448 120 MACCALLUM RHEA Licenses,Taxes,Fees Theatre Initiative
267579 120 MUEHLBAUER,THOMAS G Other Contracted Services Community Band
267589 119 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire
1022624 116 BATTERIES PLUS Supplies-Fire/Life/Safety Park Maintenance
267524 114 BRYAN ROCK PRODUCTS INC Gravel Street Maintenance
1022658 113 CDW GOVERNMENT INC. Operating Supplies IT Operating
267426 107 GALLS LLC Clothing&Uniforms Volunteers
267489 106 STANLEY JONATHAN Mileage&Parking Housing and Community Service
267597 105 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie View Liquor Store
267413 100 DODGE OF BURNSVILLE Equipment Parts Fleet Operating
267431 100 HAMBEK KAYLA Other Contracted Services Theatre Initiative
267434 100 HENNEPIN COUNTY FIRE CHIEF ASSOCIATION Dues&Subscriptions Fire
267568 100 MAGC Miscellaneous Communications
267578 100 MOQUIST,LYNDON Other Contracted Services Assessing
267584 100 O'CONNOR,ANNETTE Other Contracted Services Assessing
267598 100 RIAL KRISTIN Other Contracted Services Assessing
267614 100 THOMPSON,NATE Other Contracted Services Assessing
267618 100 WALKER,TODD Other Contracted Services Assessing
1022680 98 SPS COMPANIES Supplies-Plumbing Ice Arena Maintenance
1022656 95 BOYER TRUCKS Equipment Parts Fleet Operating
1022621 95 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Cummins Grill House
267425 89 FOUNDATION BUSINESS SYSTEMS,LLC Dues&Subscriptions Stormwater Non-Capital
267410 87 CRABTREE,JAMES Operating Supplies-Food Fire
267533 86 COMCAST Internet IT Operating
1022611 85 NORTH CENTRAL LABORATORIES Laboratory Chemicals Water Treatment
1022588 83 JOHNSTONE SUPPLY Supplies-HVAC Park Shelters
267551 82 HENNEPIN COUNTY TREASURER PUBLIC WORKS Waste Disposal Park Maintenance
267427 82 GERBER,SCOTT Operating Supplies-Food Fire
267484 80 SHRED RIGHT Waste Disposal City Hall(City Cost)
1022642 80 STREIFF,CHAD Travel Expense Police Sworn
267404 77 COMCAST Cable TV Fire
267405 75 COMCAST Cable TV Fire
1022581 73 CRANNY SARAH Mileage&Parking Customer Service
1022657 72 CAWLEY COMPANY,THE Clothing&Uniforms Prairie Village Liquor Store
267532 70 COMCAST Cable TV Fire
267386 64 AQUA LOGIC INC Operating Supplies Round Lake
267518 60 BOOM ISLAND BREWING COMPANY Liquor Product Received Den Road Liquor Store
1022634 60 MAHMUTOVIC,DZEVAD Licenses,Taxes,Fees Facilities Staff
267406 53 COMCAST Internet IT Operating
267456 52 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service
1022589 46 METROPOLITAN FORD Equipment Parts Fleet Operating
1022585 46 FASTENAL COMPANY Operating Supplies Traffic Signs
267534 43 DANICICH,DOROTHY P&R Refunds Community Center Admin
7100 38 SAGE PAYMENT SOLUTIONS Bank and Service Charges Historical Culture
1022661 38 FERRELLGAS Repair&Maint.Supplies Utility Operations-General
267398 35 CANTLEBERRY BECKY P&R Refunds Community Center Admin
267420 35 ENGINEERING MINNESOTA MAGAZINE Dues&Subscriptions Engineering
267500 35 VUONG BINH Kennel Licenses Police Sworn
267397 33 BUCK,NATHAN Conference/Training Softball
267423 33 FISCHER BENJAMIN Conference/Training Softball
Check# Amount Supplier/Explanation Account Description Business Unit Comments
267432 33 HART,EDMUND Conference/Training Softball
267439 33 JENKINS,JOEL S Conference/Training Softball
267444 33 LANGSETH ALAN Conference/Training Softball
267445 33 LINDEMEIER ERIK Conference/Training Softball
267465 33 NEUMANN,NEAL Conference/Training Softball
267481 33 ROCK KEITH Conference/Training Softball
1022582 33 DESAULNIERS,DAN Conference/Training Softball
1022583 33 ELIASON,STEVE J Conference/Training Softball
1022584 33 FALCK,TIMOTHY R Conference/Training Softball
1022595 33 ZOELLNER,MARK Conference/Training Softball
267582 32 NELSON,ROBIN Outreach Mileage/Parking 494 Corridor Commission
267486 32 SNAP-ON TOOLS Small Tools Fleet Operating
267407 27 COMCAST Other Contracted Services Police Sworn
267574 23 MINNESOTA DEPT OF HEALTH Licenses,Taxes,Fees Utility Operations-General
1022626 22 BUSINESS ESSENTIALS Training Supplies Utility Operations-General
267606 20 STAPLES ADVANTAGE Training Supplies Utility Operations-General
267466 18 NORTHERN TOOL Equipment Parts Fleet Operating
1022578 15 BUSINESS ESSENTIALS Office Supplies Utility Operations-General
1022679 14 SPRINT Cell/Pager Plans IT Operating
267409 12 CORE&MAIN Operating Supplies Park Maintenance
267580 12 MULTIHOUSING CREDIT CONTROL Other Contracted Services Police Sworn
1022682 5 UPS Postage Street Maintenance
267531 2 COMCAST Other Contracted Services Police Sworn
7088 1 SQUARE Bank and Service Charges Community Center Admin
2,452,119 Grand Total