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HomeMy WebLinkAboutCity Council - 01/02/2018 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,JANUARY 2, 2018 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Cynthia Harder Workshop-Heritage Rooms I and II(5:30) I. LEGISLATIVE UPDATE WITH SENATOR CWODZINSKI, SENATOR FRANZEN, REPRESENTATIVE LOON,AND REPRESENTATIVE PRYOR Open Podium - Council Chamber(6:30) II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JANUARY 2, 2018 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. PROP FOOD SHELF COLLECTION V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 12, 2017 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 12, 2017 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR XCEL ENERGY AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR CENTERPOINT ENERGY AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION CITY COUNCIL AGENDA January 2, 2018 Page 2 D. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR MINNESOTA VALLEY ELECTRIC COOPERATIVE AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION E. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE G. ADOPT RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2018 I. ADOPT RESOLUTION APPROVING DECERTIFICATION OF EDEN PRAIRIE TAX INCREMENT FINANCING DISTRICT NO. 13 J. ADOPT RESOLUTION APPROVING FINAL PLAT OF ELEVATE AT SOUTHWEST STATION K. ADOPT RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS L. ADOPT RESOLUTION DESIGNATING DEPOSITORIES M. ADOPT RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS N. APPROVE TOWING SERVICES AGREEMENT BETWEEN THE CITY OF EDEN PRAIRIE AND MATT'S AUTO SERVICE FOR 2018 O. APPROVE REVISED JOINT POWERS AGREEMENT WITH I-494 CORRIDOR COMMISSION P. DECLARE 2014 JEEP GRAND CHEROKEE AS SURPLUS EQUIPMENT AND AUTHORIZE ORDERING OF A REPLACEMENT VEHICLE Q. ADOPT RESOLUTION APPROVING APPRAISAL VALUES AND PROPERTY ACQUISITION RELATED TO THE EDEN PRAIRIE ROAD CONNECTION TO CSAH 61 R. APPROVE AGREEMENT FOR IMPLEMENTATION OF FIRE MOBILITY CITY COUNCIL AGENDA January 2, 2018 Page 3 IX. PUBLIC HEARINGS/MEETINGS A. NINE MILE CREEK W.S.D.by Nine Mile Creek Watershed District. Approve Amendment to Declaration of Covenants, Conditions and Restrictions to Allow the Addition of Two FTE Employees and Four Additional Evening Meetings Per Year. X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS A. DESIGNATE OFFICIAL CITY NEWSPAPER(Resolution) B. DESIGNATE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY COUNCIL IN 2018 AND APPOINTING ACTING MAYOR (Resolution) C. APPOINT COMMISSIONERS TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY(Resolution) D. APPOINT DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY (Resolution) E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION I. APPOINTMENT TO I-494 CORRIDOR COMMISSION J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE K. APPOINTMENT OF ASSISTANT WEED INSPECTOR L. APPOINTMENT OF MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES (Resolution) M. APPOINTMENT TO SOUTHWEST TRANSIT COMMISSION CITY COUNCIL AGENDA January 2, 2018 Page 4 N. APPOINTMENTS TO 2018 BOARD OF APPEAL AND EQUALIZATION XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: December 29, 2017 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, January 2, 2018 TUESDAY,JANUARY 2, 2018 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager's Office at 952.949.8412 by noon of the meeting date with your name, phone number, and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium,please contact the City Manager's Office. HRA MEETING HRA I. ROLL CALL/ CALL THE HRA MEETING TO ORDER HRA II. APPROVE MINUTES OF HRA MEETING HELD ON DECEMBER 12, 2017 MOTION: Move to approve the HRA minutes from December 12, 2017. HRA III. ADOPT RESOLUTION APPROVING DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 13 OF THE HOUSING AND REDEVELOPMENT AUTHORITY Synopsis: On December 17, 1996, the Housing and Redevelopment Authority created Tax Increment Financing District No. 13 and entered into a contract with Eden Prairie Mall, L.L.C. The District provided funding over the life of district to the Eden Prairie Mall, L.L.0 for substantial redevelopment at the mall including the addition of a movie theater, a 160,000 square foot Von Maur department store, new food court, and additional parking. The Housing and Redevelopment Authority's obligation is paid and the district ANNOTATED AGENDA January 2, 2018 Page 2 can be decertified. MOTION: Move to Adopt a Resolution Approving Decertification of Tax Increment Financing District No. 13 of the Housing and Redevelopment Authority. HRA IV. ADJOURNMENT MOTION: Move to adjourn the HRA meeting. COUNCIL MEETING IV. PROCLAMATIONS /PRESENTATIONS A. PROP FOOD SHELF COLLECTION Synopsis: Throughout the month of November, the City's three municipal liquor stores partnered with the PROP food shelf and invited customers to donate to the food shelf. With a goal of raising $5,000 for PROP food shelf, Eden Prairie Liquor stores held a Dollar Drive inviting customers to contribute just $1 each time they visited. In addition, the liquor operation hosted a Happy Hour for Hunger event aimed at collecting donations to help fill the food shelves this holiday season. We would like to thank Eden Prairie Liquor patrons for their generosity. Together, these efforts raised a total of$6,001.69 and 220 pounds of food for PROP food shelf. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 12, 2017 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 12, 2017 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-R on the Consent Calendar. ANNOTATED AGENDA January 2, 2018 Page 3 A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR XCEL ENERGY AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR CENTERPOINT ENERGY AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION D. APPROVE SECOND READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR MINNESOTA VALLEY ELECTRIC COOPERATIVE AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION E. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE G. ADOPT RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2018 I. ADOPT RESOLUTION APPROVING DECERTIFICATION OF EDEN PRAIRIE TAX INCREMENT FINANCING DISTRICT NO. 13 J. ADOPT RESOLUTION APPROVING FINAL PLAT OF ELEVATE AT SOUTHWEST STATION K. ADOPT RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS L. ADOPT RESOLUTION DESIGNATING DEPOSITORIES M. ADOPT RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS N. APPROVE TOWING SERVICES AGREEMENT BETWEEN THE CITY OF EDEN PRAIRIE AND MATT'S AUTO SERVICE FOR 2018 ANNOTATED AGENDA January 2, 2018 Page 4 O. APPROVE REVISED JOINT POWERS AGREEMENT WITH I-494 CORRIDOR COMMISSION P. DECLARE 2014 JEEP GRAND CHEROKEE AS SURPLUS EQUIPMENT AND AUTHORIZE ORDERING OF A REPLACEMENT VEHICLE Q. ADOPT RESOLUTION APPROVING APPRAISAL VALUES AND PROPERTY ACQUISITION RELATED TO THE EDEN PRAIRIE ROAD CONNECTION TO CSAH 61 R. APPROVE AGREEMENT FOR IMPLEMENTATION OF FIRE MOBILITY IX. PUBLIC HEARINGS/MEETINGS A. NINE MILE CREEK W.S.D.by Nine Mile Creek Watershed District. Approve Amendment to Declaration of Covenants, Conditions and Restrictions to Allow the Addition of Two FTE Employees and Four Additional Evening Meetings Per Year. Official notice of this public hearing was published in the December 21, 2017 Eden Prairie News and sent to 59 property owners. Synopsis: The Nine Mile Creek Watershed District office has been located at 12800 Gerard Drive in Eden Prairie since 2011. The property is located in a single-family neighborhood. When the property was converted from a single- family home to offices, a Declaration of Covenants, Conditions and Restrictions was recorded for the property as part of the Developer's Agreement. That document limits the use of the property to the Nine Mile Creek Watershed District and places a number of restrictions on its use. The Watershed District is requesting amendments for two of the restrictions in the Declaration of Covenants, Conditions, and Restrictions. The Watershed District is requesting to amend Section 2,paragraph 3 to increase the limit of the number of employees using the Property as their office from three to five FTE employees, not including student interns and to increase the limit of the number of Board of Managers evening meetings per year on the Property from sixteen(16) to twenty(20). MOTION: Move to: • Close the Public Hearing; and • Approve the Amendment to the Declaration of Covenants, Conditions, and Restrictions for the Nine Mile Watershed District. X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). ANNOTATED AGENDA January 2, 2018 Page 5 XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS A. DESGINATE OFFICIAL CITY NEWSPAPER(Resolution) Synopsis: This designation is required on an annual basis. The Eden Prairie News has been the official newspaper since 2008 and for 27 years prior to 2003. The Sun Current was the official newspaper from 2003 through 2007. MOTION: Move to Adopt Resolution designating as the official City newspaper for the year 2018. B. DESIGNATE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY COUNCIL IN 2018 AND APPOINTING ACTING MAYOR (Resolution) Synopsis: This resolution requires approval on an annual basis. MOTION: Move to Adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2018 and appointing Council Member the Acting Mayor. C. APPOINT COMMISSIONERS TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY (Resolution) Synopsis: This appointment requires approval on an annual basis. Council Member Nelson has served as secretary since 2012. MOTION: Move to Adopt Resolution appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and Council Member as Secretary for calendar year 2018. D. APPOINT DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY (Resolution) Synopsis: This resolution requires approval on an annual basis. Since 2013, Public Works Director Robert Ellis has served as the Director and Council Member Ron Case has served as the alternate to the Suburban Rate Authority. ANNOTATED AGENDA January 2, 2018 Page 6 MOTION: Move to Adopt Resolution designating as the Director and as the Alternate Director to the Suburban Rate Authority. E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES Synopsis: This appointment is approved on an annual basis. MOTION: Move to approve appointment of the Mayor as Delegate and Council Members as Alternates to the National League of Cities. F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION Synopsis: This appointment is approved on an annual basis. MOTION: Move to approve appointment of the Mayor to the Municipal Legislative Commission. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION Synopsis: This appointment is approved on an annual basis. Council Member Nelson has served on the Southwest Cable Commission since 2015. MOTION: Move to approve appointment of to the Southwest Cable Commission. H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION Synopsis: This appointment is approved on an annual basis. Council Member Case has served on the Eden Community Prairie Foundation since 2015. MOTION: Move to approve appointment of to the Eden Prairie Community Foundation. I. APPOINTMENT TO I-494 CORRIDOR COMMISSION Synopsis: This appointment is approved on an annual basis. Council Member Aho has served on the I-494 Corridor Commission since 2005. MOTION: Move to approve appointment of to the I- 494 Corridor Commission. ANNOTATED AGENDA January 2, 2018 Page 7 J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE Synopsis: This appointment is approved on an annual basis. Council Member Butcher Wickstrom has served on the City and School Facilities Use Task Force since 2012. MOTION: Move to approve appointment of to the City and School Facilities Use Task Force. K. APPOINTMENT OF ASSISTANT WEED INSPECTOR Synopsis: Each year the City of Eden Prairie appoints an Assistant Weed Inspector for the City under the requirements of Minnesota Statutes, Chapter 18.80 and 18.81. The responsibility of the Assistant Weed Inspector is to enforce the local and state weed ordinances. Under State Statute, the Mayor is the City Weed Inspector and appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties as required by Minnesota State Statute. Jeff Cordes performed this inspection work for several years until his recent retirement. Jacob Busiahn is the City's current Forestry Technician in the Parks and Recreation Department. MOTION: Appoint Jacob Busiahn as Assistant Weed Inspector for the City of Eden Prairie. L. APPOINTMENT OF MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES (Resolution) Synopsis: Minnesota Statute states that three municipal trustees are to be appointed to the fire relief association. They must be: • One elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually • The chief of the municipal fire department Council Member Ron Case and Finance Manager Sue Kotchevar have served on the Fire Relief Association since 2011. The appointment of the Fire Chief is automatic according to statute. MOTION: Move to Adopt the Resolution appointing and to the Eden Prairie Fire Relief Association. M. APPOINTMENT TO SOUTHWEST TRANSIT COMMISSION Synopsis: It is necessary for the City Council to appoint a Citizen Representative for a three-year term to end on December 31, 2020. Council Member Aho has ANNOTATED AGENDA January 2, 2018 Page 8 served as the Citizen Representative since 2012. Mayor Tyra-Lukens' term as the Eden Prairie Council Representative runs until December 31, 2018. MOTION: Appoint to the Southwest Metro Transit Board as the Eden Prairie Citizen Representative for a three- year term to end December 31, 2020. N. APPOINTMENTS TO 2018 BOARD OF APPEAL AND EQUALIZATION Synopsis: The proposed members for Council approval are Eden Prairie residents and experienced real estate professionals with extensive knowledge of the Southwest metro area. • Lyndon Moquist of Edina Realty is involved in the sale of residential properties in the southwest metro area and manages the Eden Prairie office of Edina Realty. • Annette O'Connor of Coldwell Banker Burnet Realty is involved in the sale of residential properties in the southwest metro. • Todd Walker of Coldwell Banker Burnet Realty is involved in the sale of residential properties in the southwest metro. • Nate Thompson of Edina Realty is involved in the sale of residential properties in the southwest metro. • Kristin Rial of Edina Realty is involved in the sale of residential properties in the southwest metro. MOTION: Appoint to the Board of Appeal and Equalization Lyndon Moquist, Annette O'Connor, Todd L. Walker, Nate Thompson and Kristin Rial for the period of March 1, 2018 through May 31, 2018, or until the Board of Appeal and Equalization completes its work. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment Synopsis: The Board and Commission process typically begins in early January and wraps up with new member orientation in March. Staff proposes the following scheduled for 2018 recruitment: January 8 Application process opens February 5 Application deadline February 22 Commission candidate interviews March 6 Council appoints commissioners Late March Commission orientation ANNOTATED AGENDA January 2, 2018 Page 9 MOTION: Move to approve the attached timeline for recruitment of Board and Commission candidates and set February 22, 2018 as the date for commission interviews. C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. AGENDA CITY OF EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY,JANUARY 2, 2018 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Members Brad Aho, Ron Case, Sherry Butcher Wickstrom, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Community Development Director Janet Jeremiah, City Attorney Ric Rosow, City Planner Julie Klima, Finance Director Sue Kotchevar and Recorder Jan Curielli I. ROLL CALL /CALL THE HRA MEETING TO ORDER II. APPROVE MINUTES OF HRA MEETING HELD ON DECEMBER 12, 2017 III. ADOPT RESOLUTION APPROVING DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 13 OF THE HOUSING AND REDEVELOPMENT AUTHORITY IV. ADJOURNMENT UNAPPROVED MINUTES HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, DECEMBER 12, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL /CALL THE HRA MEETING TO ORDER Chair Tyra-Lukens called the meeting to order at 7:01 PM. All Council Members were present. II. APPROVE MINUTES OF HRA MEETING HELD ON OCTOBER 3, 2017 MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the minutes of the HRA meeting held October 3, 2017. Motion carried 5-0. III. ADOPT RESOLUTION CERTIFYING THE 2018 HRA PROPERTY TAX LEVY TO BE $200,000 AND APPROVING THE 2018 HRA BUDGET OF $200,000 Getschow said the City Council and the HRA levies and budgets need to be approved at the last meeting of the year. The HRA levy of$200,000 has been consistent for many years. The Council has discussed researching the levy for 2019; however, staff feels comfortable with the $200,000 levy for 2018. MOTION: Butcher Wickstrom moved, seconded by Case, to adopt Resolution 2017-04 certifying the 2018 HRA property tax levy to be $200,000 and approving the 2018 HRA budget of$200,000 as reviewed by the Council. Motion carried 5-0. IV. ADJOURNMENT MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the HRA meeting. Motion carried 5-0. Chair Tyra-Lukens adjourned the HRA meeting at 7:03 PM. HOUSING AND REDEVELOPMENT DATE: AUTHORITY AGENDA January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO.: Rick Getschow Resolution approving the decertification of Tax III. City Manager, Administration Increment Financing District No. 13 of the Housing and Redevelopment Authority Requested Action Move to: Adopt a resolution approving the decertification of Tax Increment Financing District No. 13 of the Housing and Redevelopment Authority. Synopsis On December 17, 1996, the Housing and Redevelopment Authority created Tax Increment Financing District No. 13 and entered into a contract with Eden Prairie Mall, L.L.C. The District provided funding over the life of district to the Eden Prairie Mall, L.L.0 for substantial redevelopment at the mall including the addition of a movie theater, a 160,000 square foot Von Maur department store, new food court, and additional parking. The Housing and Redevelopment Authority's obligation is paid and the district can be decertified. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY H.R.A. RESOLUTION NO. 2018- A RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 13 OF THE HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, on December 17, 1996, the Housing and Redevelopment Authority (the "HRA") created its Tax Increment Financing District No. 13, (the "District")within its Redevelopment Project No. 5 (the "Project"); and WHEREAS, on December 31, 2017 the tax increment bonds to which tax increment from the District have been paid in full, and WHEREAS, all other costs of the Project have been paid; and WHEREAS, there are no parcels located in the District which have delinquent taxes when the District terminated under the duration limits,and WHEREAS,the nonpayment of property taxes has not caused the outstanding bonds,and WHEREAS, the HRA desires by this resolution to cause the decertification of the District after which all property taxes generated by property within the Districts will be distributed in the same manner as all other property taxes beginning January 1, 2018. NOW THEREFORE,BE IT RESOLVED by the HRA of the City of Eden Prairie that the HRA's staff shall take such action as is necessary to cause the County Auditor of Hennepin County to decertify the Districts as tax increment districts and to no longer remit tax increment from the Districts to the City. ADOPTED by the Housing and Redevelopment Authority this 2nd day of January, 2018. Nancy Tyra-Lukens, Mayor ATTEST: Rick Getschow, Executive Director CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentations January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Jaime Urbina, Manager PROP Food Shelf Collection IV.A. Administration/Liquor Operations Synopsis Throughout the month of November, the City's three municipal liquor stores partnered with the PROP food shelf and invited customers to donate to the food shelf. With a goal of raising $5,000 for PROP food shelf, Eden Prairie Liquor stores held a Dollar Drive inviting customers to contribute just $1 each time they visited. In addition, the liquor operation hosted a Happy Hour for Hunger event aimed at collecting donations to help fill the food shelves this holiday season. We would like to thank Eden Prairie Liquor patrons for their generosity. Together, these efforts raised a total of$6,001.69 and 220 pounds of food for PROP food shelf Background Information The City's three municipal liquor stores partnered with PROP to give back to the community. PROP's mission is to compassionately provide food and comprehensive support to people in Eden Prairie and Chanhassen who are facing financial hardship or crisis to create a path toward greater self-sufficiency. Their primary services include a food shelf, short-term financial help, support for low-income families with children and teens, and support for seniors and individuals with disabilities. ITEM NO. VI. A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,DECEMBER 12, 2017 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case PLANNING COMMISSION: Vice Chair Ed Farr, Michael DeSanctis, Mark Freiberg, Ann Higgins, John Kirk, and Charles Weber CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Planner Julie Klima, City Attorney Ric Rosow, and Recorder Cynthia Harder GUESTS: John Houseal,Nik Davis, and Sean Tapia from Houseal Lavigne Associates Workshop-Heritage Rooms I and II(5:30) I. ASPIRE EDEN PRAIRIE 2040 Mayor Tyra-Lukens called the workshop to order at 5:35 p.m. Council Member Butcher- Wickstrom was absent. Julie Klima, City Planner, announced John Houseal, Cofounder of Houseal Lavigne Associates, would be sharing new information on the Aspire Eden Prairie 2040 Plan that City staff and the consulting team have been working on since the last update was given during September's workshop. Houseal introduced Sean Tapia and Nik Davis who were also in attendance from Houseal Lavigne. In September, Houseal's team reviewed the Plan's direction with focus groups, met with City staff to discuss initial findings, and presented the anticipated direction of plan recommendations to Council at a workshop. Since September, Houseal said his team has been developing a detailed Housing Study and City staff has been reviewing draft Plan chapters. He said his team has also been reviewing transportation-related recommendations and exploring options for mixed-use development (especially within TOD, Town Center, and Martin Drive areas). He explained they have been identifying new land use designations for future development and some land use may change with the future of the Plan since it goes out until 2040. He said his team has been drafting best practices to be integrated throughout the Plan for City Council Workshop Minutes December 12, 2017 Page 2 Sustainability, Community Health, and Equity and callouts for review by staff. Tyra- Lukens asked what was meant by callouts. Houseal clarified callouts were topics not detailed enough to have an entire chapter, but important enough to be noted in bold font or different colored font to draw the reader's attention. He stated these drafts will be updated as necessary based on staff feedback. Houseal reviewed the Housing Study. He said the heart and soul of a comprehensive plan is the Land Use Plan and the Housing Study helped to determine how to use land in the future. He noted Met Council has growth estimates to 2040 and has several requirements to be addressed in City plans to show how the City will house the population growth over the next 20+ years. He said his team is currently refining Eden Prairie Aspire 2040's Housing Chapter to incorporate staff feedback and Met Council requirements. He noted findings from an economic study are being integrated into the housing study to ensure housing recommendations are actually viable. Houseal explained the City's Housing Study was completed through online surveys and focus groups with 184 millennials and 55 empty nesters. Nelson asked who qualifies as a millennial. Tapia replied a millennial is someone born between 1982 and 2000. Houseal said they found out where millennials and empty nesters currently live and why, and also examined where they plan to live in ten years. Houseal first summarized the millennial survey results. He found that most millennials (66%) live in single-family detached homes and two-thirds own their housing unit. Aho asked if this is typical across the county and the state, or if this is unique to Eden Prairie. Houseal replied there is not a set standard and people typically live in what is readily available to them. He continued that people choose to buy or rent based on the local point of entry for purchase price or rental price and so many Eden Prairie residents may choose detached single-family homes because there are more single-family homes on the market than other home types. He said it is important to note the top three residence factors for millennials were: proximity to job or school, within budget, and located in a safe environment. In ten years, Houseal said 88% of the millennials surveyed responded they envision themselves living in a single-family detached home, 92% envision themselves owning their preferred dwelling unit type, and 82% envision themselves having children. Next, Houseal summarized the empty nesters survey, finding most live in single-family detached homes and 96% own their housing unit. He noted 96% is a very high number of home owning empty nesters as he sees more empty nesters renting in other communities. Empty nesters identified the same top three residence factors as millennials, but in a different order: within budget, located in a safe neighborhood, and proximity to job or school. He thought it was interesting millennials and empty nesters are looking for the same things now more than ever. City Council Workshop Minutes December 12, 2017 Page 3 Houseal noted empty nesters were much more diversified when it came to where they envisioned themselves living in ten years: 25% single-family detached, 25% townhomes, 22% weren't sure, and 9% condominiums. The rest of the responses were either senior living or `other' category. The most important factors for future residence to empty nesters were: close to family/friends, accessibility to fit needs, and maintenance free. Case asked how samples were selected. Klima replied the City advertised on social media and the City website for volunteers to attend a focus group. She said if those interested were available for the in-person focus group, they attended and if they could not attend then the online survey was given to them. Next, Houseal explained they performed an analysis of about 12 different income levels and found there is an undersupply of housing options for both renter-occupied and owner- occupied units in both lower-income and upper-income ranges. Case asked how upper- income, owner-occupied housing units are considered an unmet demand in the City. Houseal said this is the number of upper-income residents looking for housing compared to the number of high-value homes for sale in the City and noted this is not necessarily a problem to fix. Jeremiah added upper-income residents have more discretionary income but that doesn't mean they want or intend to spend more on housing. She also noted there tends to be low turnover in upper-end homes. Houseal mentioned there is a unique distinction between the lower-income and upper-income shortages in that lower-income levels cannot "move up" and buy homes considered moderate-level while upper-income levels can downsize or buy at a more moderate price point. Houseal said Met Council estimates nearly 7,000 more owner-occupied units will be needed in Eden Prairie by 2040. This does not include the increased number of rental units also needed by 2040. Tapia said this data comes from Met Council's regional household projections, along with Eden Prairie's existing housing stock and past trends. Aho said Met Council seems to regularly project higher growth than what the City anticipates. Houseal said this is common when regional NPOs project growth because they are only looking at regional need. Houseal said they are not considering the challenges of meeting the regional needs locally given a community's constraints, such as already being built up or having land costs too high for affordable housing. Houseal stated many communities are looking to vertical condos with mixed-use to meet growth. For Eden Prairie, he said a high-density, mixed-use category is being considered for land that will be redeveloped in the future. They are also looking into a new land use designation for the Eden Prairie Mall to accommodate integration of uses such as hotel, office, multi-family, entertainment. Additionally, they are exploring options to better specify preferred uses and development characteristics within the TOD, Town Center, and Martin Drive areas. City Council Workshop Minutes December 12, 2017 Page 4 Going forward, Houseal said his team will make revisions based on Council workshop and staff comments, draft the final Plan, and then coordinate with Eden Prairie staff, SRF Consulting Group, and Met Council to refine Plan recommendations. He said his team will return to Council workshops in early 2018 to review the final draft Plan, and then the public hearing and adoption process should occur in Summer or Fall 2018. Jeremiah noted the Planning Commission will be invited to future workshops. Aho asked how closely Met Council projections and goals are going to align with Eden Prairie's reality. Houseal said Eden Prairie's future perhaps is closer to Met Council's estimate than it seems. He said we will do what's right for Eden Prairie and see where we land according to Met Council's goal. Case said he would like to see Met Council's expectations noted in the land use plan along with a description of what Eden Prairie realistically thinks it could do while preserving a high quality of life. Houseal agreed and said the goal is not to merely meet Met Council's number. He said Met Council's projected growth highlights regional needs, but they know there are limitations. Nelson said the City has been mindful of not building next to homes if the new building will devalue the existing home. Houseal said the City is in a position to do some new, creative things in areas where it will be welcomed and not fought because it will add to Eden Prairie's appeal, not detract from it. Tyra-Lukens asked if builders are taking into consideration making a new building accessible so someone can live in the same place for many decades. Houseal said mindful developers are doing more of this, but it is not mandated in a local building code. Open Podium - Council Chamber (6:30) II. OPEN PODIUM III. ADJOURNMENT ITEM NO. VI. B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,DECEMBER 12, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS A. FIRE DEPARTMENT AWARD OF RECOGNITION Fire Chief Esbensen said when a plane crashed in the parking lot of the Huber Funeral Home on October 14, 2017, Huber employee Chad Willard helped to extinguish the flames at the wreckage and to secure the area. Mayor Tyra-Lukens and Chief Esbensen presented the Fire Department Award of Recognition to Mr. Willard. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added Items XIV.A.2 and XIV.A.3. MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES CITY COUNCIL MINUTES December 12, 2017 Page 2 A. COUNCIL WORKSHOP HELD TUESDAY. NOVEMBER 14. 2017 MOTION: Nelson moved, seconded by Case, to approve the minutes of the City Council workshop held Tuesday,November 14, 2017. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY. NOVEMBER 14, 2017 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday,November 14, 2017. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF ORDINANCE NO. 21-2017 AMENDING CITY CODE CHAPTER 11 RELATING TO SELF- STORAGE FACILITIES C. APPROVE SECOND READING OF ORDINANCE NO. 22-2017 AMENDING CITY CODE CHAPTER 11,RELATING TO CONDITIONAL USE PERMITS AND WIRELESS COMMUNICATIONS EQUIPMENT AND ADOPT RESOLUTION 2017-113 APPROVING SUMMARY ORDINANCE FOR PUBLICATION D. WINDSOR PLAZA-FEDEX by Windsor Plaza LLC. Second Reading of Ordinance 20-2017-PUD-6-2017 for Planned Unit Development District Review on 0.24 acres; adopt Resolution 2017-114 for Site Plan review on 0.24 acres; approve Development Agreement amendment. Location: 11993 Singletree Lane. (Ordinance No. 20-2017-PUD-6-2017 for PUD District Review; Resolution No. 2017-114 for Site Plan Review) E. ADOPT RESOLUTION NO. 2017-115 DESIGNATING 2018 POLLING PLACES F. ADOPT RESOLUTION NO. 2017-116 AUTHORIZING SALE OF REAL PROPERTY ACOUIRED THROUGH A FORFEITURE G. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN ENGINEERING TESTING FOR FINAL DESIGN GEOTECHNICAL SERVICES FOR DUCK LAKE ROAD IMPROVEMENT PROJECT CITY COUNCIL MINUTES December 12, 2017 Page 3 H. AWARD 2018 CONTRACTS FOR WATER TREATMENT CHEMICALS I. AWARD CONTRACT TO MOBILE PRO SYSTEMS FOR THE PURCHASE OF A CAMERA TRAILER J. APPROVE FUNDING RECOMMENDATIONS MADE BY THE HUMAN SERVICES REVIEW COMMITTEE FOR SOCIAL SERVICE PROVIDERS FOR 2018 AND 2019 MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-J on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS /MEETINGS A. SCHEELS by CAPREF Eden Prairie. Resolution 2017-117 for PUD concept review on approximately 20 Acres; first reading of an ordinance for PUD District review w ith waivers on approximately 20 acres. (Resolution No. 2017-117 for PUD Concept Review; Ordinance for PUD District Review with waivers) Getschow said this is a major development project on the site of the former Sears location at Eden Prairie Center. The former Sears space was approximately 212,000 square feet in size including the automotive center. The proposed Scheels construction plans to salvage some of the existing building(approximately 97,000 square feet) and to construct new building space for a total building area of approximately 248,000 square feet. Official notice of this public meeting was published in the November 30, 2017,Eden Prairie News. The project was approved 8-0 by the Planning Commission at the November 13 meeting. Jeff Plauche, representing Arrow Retail, reviewed the project. He said his company arranged the financing for the purchase of the property. Originally they planned to tear down the Sears space and rebuild additional retail stores; however, they decided the Scheels proposal was the best solution for their investment in the mall. Kirk Williams, representing Cypress Equities, said they wanted to replace the antiquated Sears store with something new and exciting. After researching many possibilities, they decided Scheels would provide the best alternative for the community and for the mall. Jason Loney, Director of Construction for Scheels, said the proposed Scheels project will be a unique concept combining retail and entertainment. It will include such attractions as an aquarium, a 45-foot Ferris wheel, a restaurant, footwear sales, a home decor shop,bowling and shooting arcades. They anticipate the project will CITY COUNCIL MINUTES December 12, 2017 Page 4 bring 400 new jobs to the City. In addition, Scheels gives 10% of their profits back to the community. Tiffany Triepke, representing LHB, Inc., gave a PowerPoint overview of the project. She pointed out the varying roof lines of the building and noted the building materials would comply with City code and would be a combination of brick, stone EIFS and metal materials. Erica Christianson, representing LHB, Inc., reviewed the amenities of the building, the parking lot, traffic access, and the landscaping plans. She showed a movie that illustrated the dynamics of the traffic movement around the store and the appearance of the building in daylight and at night. Nelson noted there has already been an incident of someone bringing a gun into the current store location for repair. She asked if there will be a certain area for people to bring their guns in for repair. Mr. Loney replied firearms owners will enter through the front door and will be directed to the gun shop. Customers will purchase guns at the second floor shop, and customers with guns will be escorted by store personnel. Tyra-Lukens asked if there will be bike racks. She noted there are often exhibitors at conferences she attends who have sports-themed bike racks. Ms Christianson said there will be a series of bike racks on the front plaza of the building and also at the widened corner by the sculptures. The bike racks planned are robust and highly secure. Tyra-Lukens asked how many sculptures are planned. Mr. Loney said there will be 12. Tyra-Lukens commented the picture of the building with night lighting is beautiful, as is the landscaping. She thought the building will be a huge draw to the mall. Aho asked when construction would start and when the opening would occur if approval is given tonight. Mr. Williams said construction would start in February and the store will open in September of 2019. Aho then asked if there would be any disruption of service on the roads around the mall. Mr. Williams replied there will be phased construction on the ring roads, and there will be some disruption to parking. He noted the area to be redone is just under ten acres, and they have very carefully planned a phased construction for minimal disruption. There were no comments from the audience. MOTION: Aho moved, seconded by Nelson, to close the public hearing; to adopt Resolution No. 2017-117 for a Planned Unit Development concept review on approximately 20 acres; to approve the first reading of an ordinance for Planned Unit Development District review with waivers on approximately 20 acres; to direct staff CITY COUNCIL MINUTES December 12, 2017 Page 5 to prepare a development agreement incorporating staff and commission recommendations and Council conditions; and to authorize staff to issue an early land alteration permit for Scheels at the request of the developer, subject to applicable conditions. Motion carried 5-0. B. RESOLUTION NO. 2017-118 CERTIFYING 2018 PROPERTY TAX LEVY, ADOPTING 2018 BUDGET AND APPROVING 2018 HRA TAX LEVY Getschow said the final 2018 property tax levy, the 2018 budget and the 2018 HRA tax levy must be certified and approved by the City Council at the December meeting. Sue Kotchevar, Finance Director, gave a PowerPoint presentation of the proposed budget and levy for 2018. She said the 2018 budget is going up 4.1%. She reviewed the General Fund revenues, noting property taxes make up 73% of the total. The General Fund expenditures will increase 4.1%. There will be a 3.6%tax impact on a median value home, an 11.2% increase for apartments, and a 0.9% increase for commercial property. Getschow reviewed the budget process and noted this is part of a two-year process that involves a lot of information gathering and discussion. The process began in early 2017 with an evaluation of our community survey results. The two-year work plans for City departments were developed and reviewed during the spring and summer months. In September the Council set the preliminary budget. Staff solicited public input on the budget through the City's Facebook page and other means in October. Goals for the 2018 budget included building a sense of community, providing value to the citizens of Eden Prairie by maintaining high quality City services with a reasonable tax impact, maintaining a strong financial position, and sustaining the current levels of employee morale and engagement. Getschow reviewed the impact of fiscal disparities which pools a portion of the commercial tax base for cities in the seven-county metro area to be redistributed throughout the metro area. He noted Eden Prairie is the No. 2 contributor to that pool Tyra-Lukens asked how the city tax levy comparison for metropolitan cities was developed. Getschow said it is based on similar value homes across the communities included in the comparison. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2017-118 certifying the 2018 property tax levy to be $37,149,820; to approve the 2018 budget of$48,648,652 as reviewed by the Council; and to approve the HRA tax levy and budget of$200,000. Aho commended staff on a good job in crafting the budget while keeping in mind our CITY COUNCIL MINUTES December 12, 2017 Page 6 goals and the expectations of our citizens. He was not particularly pleased that there is a 4.1% increase in the budget this year, but there will be a lesser amount for 2019 so he thought it was a reasonable solution. VOTE ON THE MOTION: Motion carried 5-0. C. FIRST AND SECOND READINGS OF ORDINANCE NO. 23-2017 APPROVING 2018 FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION 2017-119 APPROVING SUMMARY ORDINANCE FOR PUBLICATION Getschow said updating the fee schedule for administration of official controls requires first and second reading of an ordinance. In addition, this year we proposed a public meeting to discuss utility franchise fees. When the franchise fees were established five years ago, we agreed to re-examine those fees every five years. There is a proposal to increase those fees later in the meeting. He said Mr. Ellis will provide a presentation on the franchise fees. Ellis said the franchise fees are the primary funding source for maintaining our network of roads across the City. There are approximately 228 center line miles of streets in Eden Prairie with an average age of 30 years. He reviewed the process used to evaluate pavement condition and the various strategies available to extend pavement life. He commented an aggressive pavement management program can more than double the life of roads. Our goal is to maintain an average of Excellent to Very Good for our pavement condition index. Staff is recommending an increase for residential franchise fees from $2.50 per month per utility to $4.00 per month per utility for the next five-year period. There were no comments from the audience. MOTION: Aho moved, seconded by Butcher Wickstrom, to close the public hearing; to approve First and Second Readings of Ordinance No. 23-2017 updating the Fee Schedule for Administration of Official Controls; and to adopt Resolution No. 2017- 119 approving the summary for publication. Motion carried 5-0. D. RESOLUTION NO. 2017-120 APPROVING 2018 FEE SCHEDULE FOR CITY SERVICES Getschow said this item is a resolution to update the fee schedule for City services that are not covered by ordinance. While there is no requirement to hold a public hearing about these fees, we have chosen to do so. There were no comments from the audience. CITY COUNCIL MINUTES December 12, 2017 Page 7 MOTION: Butcher Wickstrom moved, seconded by Nelson to close the public hearing, and to adopt Resolution No. 2017-120 approving the 2018 Fee Schedule. Motion carried 5-0. E. RESOLUTION NO. 2017-121 APPROVING SPECIAL ASSESSMENT FOR INSTALLATION OF FIRE SUPPRESSION SYSTEM Getschow said the Assembly of God Church located at 16591 Duck Lake Trail, Eden Prairie,MN,has petitioned to be assessed for the installation of a fire suppression system. Minnesota statutes grant cities the authority to construct and promote fire protection systems in existing buildings upon receiving a petition for a property. He noted this is the first time we have received such a petition, even though we have advocated for sprinkled buildings throughout the City. The church is undergoing a major renovation and would like to retrofit a fire suppression system into their building. The church has worked with staff on a special assessment agreement to pay the cost of the system with property taxes over a 20- year time period at 4.55% interest and with a one-time administrative fee of 5%. He noted the Fire Inspector has approved the plans and specifications for the system. Nelson commended the Assembly of God Church on their desire to provide a safer building for their members. She hoped other buildings in similar circumstances will consider this program. There were no comments from the audience. MOTION: Case moved, seconded by Nelson, to close the public hearing and to adopt Resolution 2017-121 approving the special assessment. Motion carried 5- 0. X. PAYMENT OF CLAIMS MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho,Butcher Wickstrom, Case,Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS A. FIRST READING OF AN ORDINANCE AMENDING FRANCHISE FEES FOR XCEL ENERGY. CENTERPOINT ENERGY AND MINNESOTA VALLEY ELECTRIC COOPERATIVE Getschow said the change to our franchise fees requires an amendment to the ordinance. This will be first reading of the ordinance, and second reading would CITY COUNCIL MINUTES December 12, 2017 Page 8 come back at the January Council meeting. The changes would take effect sometime in January of 2018. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve first reading of an ordinance amending franchise fees for Xcel Energy; to approve first reading of an ordinance amending franchise fees for CenterPoint Energy; and to approve first reading of an ordinance amending franchise fees for Minnesota Valley Electric Cooperative. Motion carried 5-0. XII. PETITIONS.REOUESTS. AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Presentation on Highway 169 Mobility Study—Mayor Tyra-Lukens Tyra-Lukens said she participates in a group studying Highway 169 mobility concerns. She introduced Adele Hall, a consultant to the Highway 169 group. Adele Hall, SRF Consulting Group, gave a PowerPoint presentation reviewing the background of the group, whose purpose is to identify and evaluate cost-effective options for improving transit and reducing congestion on Highway 169. She said the group has six project goals: to improve access, to provide better mobility, to increase ridership numbers, to provide a higher return on investment, to prioritize service to transit- supportive conditions, and to preserve the environment. Ms Hall reviewed the alternatives developed by the group for Bus Rapid Transit(BRT). The proposal would establish MnPASS lanes from Marschall Road in Shakopee to the Highway 55 exit on Hwy 169. There would be two alternatives for the BRT buses to use either I-394 or Highway 55 to reach downtown Minneapolis. Aho asked if the cost was an annual amount and if it was all-inclusive. Ms Hall replied it is the annual cost of maintaining transit stations and the fleet, but not the cost to acquire the fleet. She said the costs presented in the return on investment would include a rebuild of the Interchange at I- 394 and Highway 169. CITY COUNCIL MINUTES December 12, 2017 Page 9 Ms Hall said their analysis of the two possible routes to downtown Minneapolis showed that the second alternate using Hwy 55 serves a greater number of minority populations. In addition, the technical advisory committee preferred that alternative. She said the next step in the process is to develop an implementation plan. She noted the purpose of this presentation was informative only, and the City Council could choose to do nothing, could pass a resolution of support of the BRT/MnPASS concept, or could pass a resolution of support for either of the two route alternatives. Aho asked if the group is working with Southwest Transit to see how it might impact SouthWest Transit service and if this service would be operated by Metro Transit buses. Ms Hall said the question of who would operate the service has not been answered; however, all of the providers have been at the table during the study. It is very early in the process to come up with an answer of who would operate the service. Tyra-Lukens noted the group was interested in the Council's preference between the two alternatives for the route to downtown Minneapolis. Case asked if the purpose of the presentation is to present the concept of the corridor. He would have a lot more questions regarding the effect on ridership for Southwest Transit, the need for the corridor and the potential impact. Tyra-Lukens said Alternative 2 is attractive to the whole group because of a potential to pick up people for the reverse commute. SouthWest Transit buses provide express bus service to downtown, not to reverse commute riders who would be served by the BRT alternatives. She noted Alternative 2 would provide access for a more diverse population. Nelson said this would be a good way to get people south of the river on transit and would provide more options for businesses there. Aho thought this is a good improvement to the existing system. He appreciated the work done on the project and believed it is important to show support from the City's perspective. Case thought we may need all of the transit options in the future. Butcher Wickstrom appreciated the analysis and the presentation. 2. Celebrate the Eden Prairie Football Team—Council Member Case Case said the Eden Prairie Football Team won the State Championship this year. He suggested we recognize such achievements with some sort of CITY COUNCIL MINUTES December 12, 2017 Page 10 celebratory functions such as a smaller community would typically do. He suggested the Council Members bring some ideas back to discuss at the January meeting. 3. Artifacts Found Near Flying Cloud Drive and Hwy 212—Council Member Case Case said there was a massive amount of Native American artifacts found in Eden Prairie during the road construction near Flying Cloud Drive and Hwy 212. He suggested the Council have a presentation about the artifacts that were found there. It would be another way to celebrate Eden Prairie. Tyra-Lukens agreed such a presentation would be very interesting. B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case,to adjourn the meeting. Motion carried 5-0.Mayor Tyra-Lukens adjourned the meeting at 8:45 p.m. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Christy Weigel, Clerk's License Application List VIII.A. Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Move to: Approve the licenses listed below 2018 Renewal Licenses Private Kennel Becky Beiersdorf 6961 Raven Court Mary Lou Carlson 10129 Eden Prairie Road Andrew & Cindy Costigan 9980 Dell Road Reid Mandel 10541 East Riverview Road Frank& Lyndy Newcomb 6721 Lochanburn Road Nancy Parker 7402 Bittersweet Drive Jamie Stoia 11176 Westwind Drive Ann Thelemann 9644 Falcons Way - 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works Second Reading of an Ordinance Amending VIII.B. Robert Ellis Franchise Fees for Xcel Energy in the City of Eden Prairie Requested Action Move to: Approve Second Reading of an Ordinance Amending Franchise Fees for Xcel Energy and Adopt Resolution Approving Summary Ordinance for Publication. Synopsis The franchise fee amendment will go into effect during the month of April 2018. Background Franchise fee ordinances for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative were first instituted in 2012 after many months of investigating potential revenue sources for pavement management. The Budget Advisory Commission recommended franchise fees as the most suitable source and further recommended that a flat fee be implemented. The amended fees for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative will generate approximately $3.2 million per year to be used for the pavement management program. Attachments Xcel Franchise Fee Ordinance Amendment Xcel Summary Ordinance Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2018 ELECTRIC FRANCHISE FEE ORDINANCE AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF EDEN PRAIRIE THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE DOES ORDAIN: SECTION 1. The City of Eden Prairie Municipal Code is hereby amended to include reference to the following Special Ordinance. Subdivision 1. Purpose. The Eden Prairie City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide electric services within the City of Eden Prairie. (a) Pursuant to City Ordinance 18-2012, a Franchise Agreement between the City of Eden Prairie and Northern States Power Company, a Minnesota corporation, its successors and assigns, the City has the right to impose a franchise fee on Northern States Power Company, a Minnesota corporation, its successors and assigns, in an amount and fee design as set forth in Section 9.1 of the Northern States Power Company Franchise and in the fee schedule attached hereto as Schedule A. Subdivision 2. Franchise Fee Statement. A franchise fee is hereby imposed on Northern States Power Company, a Minnesota Corporation, its successors and assigns, under its electric franchise in accordance with the schedule attached here to and made a part of this Ordinance, commencing with the Xcel Energy April, 2018 billing month. This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company's manner of billing for energy used at all similar premises in the city will control. 1 Subdivision 3. Payment. The said franchise fee shall be payable to the City in accordance with the terms set forth in Section 9.4 of the Franchise. Subdivision 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the utility company to add a surcharge to customer rates to reimburse such utility company for the cost of the fee. Subdivision 5. Record Support for Payment. Xcel Energy shall make each payment when due and, if required by the City, shall provide at the time of each payment a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total surcharge billed in the period for which the payment is being made to account for any uncollectibles, refunds or error corrections. Subdivision 6. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement. Subdivision 7. Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its publication and ninety (90) days after the sending of written notice enclosing a copy of this adopted Ordinance to Northern States Power Company by certified mail. Collection of the fee shall commence as provided above. Subdivision 8. Repeal of Franchise Fee Ordinance No. 19-2012. Ordinance 19-2012 is repealed effective as of the date of commencement of the franchise fee provided for herein in April, 2018 as specified in Subdivision 2. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 12th day of December, 2017, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the 2nd day of January, 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk 2 SCHEDULE A Franchise Fee Rates: Electric Utility The franchise fee shall be in an amount determined by applying the following schedule per customer premise/per month based on metered service to retail customers within the City: Class Amount per month Residential $4.00 Sm C & I—Non-Dem $5.00 Sm C & I—Demand $12.50 Large C & I $55.00 Franchise fees are to be collected by the Utility at the rate listed below, and submitted to the City on a quarterly basis as follows: January—March collections due by April 30. April—June collections due by July 31. July— September collections due by October 31. October—December collections due by January 31. 3 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO. -2018 AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. -2018 was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 2nd day of January, 2018. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNSEL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. -2018 is lengthy. B. The text of summary of Ordinance No. -2018, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Eden Prairie News in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinances shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinances shall be posted in the City offices. E. Ordinance -2018 shall be recorded in the Ordinance Book, along with proof of publication, within twenty(20) days after said publication. ADOPTED by the City Council on January 2, 2018. Nancy Tyra-Lukens, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE -2018 AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF EDEN PRAIRIE Summary: The Ordinance implements, commencing in April, 2018, an electric service franchise fee on the Company for providing electric energy within the City. The Franchise Fee schedule is: Class Amount per month Residential $4.00 Sm C &I—Non-Dem $5.00 Sm C &I—Demand $12.50 Large C & I $55.00 Effective Date: The effective date of the Ordinance shall be after its publication and ninety(90) days after the sending of written notice enclosing a copy of the adopted Ordinance to the Company by certified mail. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on . (A full copy of the text of this Ordinance is available from City Clerk.) CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works Second Reading of an Ordinance Amending VIII.C. Robert Ellis Franchise Fees for CenterPoint Energy in the City of Eden Prairie Requested Action Move to: Approve Second Reading of an Ordinance Amending Franchise Fees for CenterPoint Energy and Adopt Resolution Approving Summary Ordinance for Publication. Synopsis The franchise fee amendment will go into effect during the month of April 2018. Background Franchise fee ordinances for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative were first instituted in 2012 after many months of investigating potential revenue sources for pavement management. The Budget Advisory Commission recommended franchise fees as the most suitable source and further recommended that a flat fee be implemented. The amended fees for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative will generate approximately$3.2 million per year to be used for the pavement management program. Attachments CenterPoint Franchise Fee Ordinance Amendment CenterPoint Summary Ordinance Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2018 NATURAL GAS FRANCHISE FEE ORDINANCE AN ORDINANCE IMPLEMENTING A GAS ENERGY FRANCHISE FEE ON CENTERPOINT ENERGY MINNESOTA GAS ("CENTERPOINT ENERGY") FOR PROVIDING GAS ENERGY SERVICE WITHIN THE CITY OF EDEN PRAIRIE THE CITY COUNCIL OF THE CITY EDEN PRAIRIE, HENNEPIN COUNTY, MINNESOTA ORDAINS: SECTION 1. DEFINITIONS. Definitions. For the purposes of this Ordinance, the following terms shall have the following meanings: (1) City means the City of Eden Prairie, County of Hennepin, State of Minnesota. (2) Company, means CenterPoint Energy Minnesota Gas ("CenterPoint Energy"), its successors and assigns. (3) Franchise Agreement means the franchise agreement between the City and Company pursuant to City Ordinance 20-2012. (4) Notice means a writing served by any party or parties on any other party or parties. Notice to Company shall be mailed to CenterPoint Energy, Minnesota Division Vice President, 505 Nicollet Mall, Minneapolis, MN 55402. Notice to City shall be mailed to the City Clerk at 8080 Mitchell Road, Eden Prairie, MN 55344. SECTION 2. PURPOSE. The Eden Prairie City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural gas and electric services within the City. Pursuant to the Franchise Agreement the City has the right to impose a franchise fee on Company. SECTION 3. FRANCHISE FEE STATEMENT AND SCHEDULE. A franchise fee is hereby imposed on Company commencing with the April, 2018 billing month, and in accordance with the following fee schedule: Customer Classification Amount per Account per Month($) Residential $ 4.00 per month Firm A $ 5.00 per month Firm B $ 12.50 per month Firm C $ 55.00 per month Small Volume, Dual Fuel A("SVDF A") $ 55.00 per month Small Volume, Dual Fuel B ("SVDF B") $ 55.00 per month Large Volume, Firm and Dual Fuel ("LVDF") $ 55.00 per month SECTION 4. ACCOUNT FEE. This fee is an account based fee and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter, but only one account, only one fee shall be assessed to that account. In the event any entities covered by this ordinance have more than one account, each account shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any account, the highest possible fee amount shall apply. SECTION 5. PAYMENT. Franchise fees are to be collected by the Company and submitted to the City as follows: January—March collections due by April 30. April—June collections due by July 31. July—September collections due by October 31. October—December collections due by January 31. SECTION 6. RECORD SUPPORT FOR PAYMENT. The Company shall make each payment when due and, if requested by the City, shall provide a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total made to account for any non-collectible accounts, refunds or error corrections. The Company shall permit the City, and its representatives, access to the Company's records for the purpose of verifying such statements. SECTION 7. PAYMENT ADJUSTMENTS. Payment to the City will be adjusted where the Company is unable to collect the franchise fee. This includes non-collectible accounts. SECTION 8. SURCHARGE. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates to reimburse the Company for the cost of the fee, consistent with the Minnesota Public Utility Commission's March 23, 2011 Order establishing franchise fee filing requirements in Docket No. E,G999/CI- 09-970. SECTION 9. DISPUTE RESOLUTION. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this ordinance or for such other relief permitted by law. SECTION 10. EFFECTIVE DATE OF FRANCHISE FEE. The effective date of this Ordinance shall be after its publication and ninety (90) days after sending written notice enclosing a copy of this adopted Ordinance to Company by certified mail. Collection of the fee shall commence as provided above. SECTION 11. RELATION TO FRANCHISE AGREEMENT. This ordinance is enacted in compliance with the Franchise Agreement and shall be interpreted as such. SECTION 13. PERMIT FEES. The Company will administer the collection and payment of franchise fees to the City in lieu of permit fees, or other fees that may otherwise be imposed on the Company in relation to its operations as a public utility in the City so long as the following requirements are met: (1) The Company applies for any and all permits, licenses and similar documentation as though this provision did not exist. (2) The Company requests the fee to be waived at the time of application. SECTION 14. REPEAL OF FRANCHISE FEE ORDINANCE NO. 21—2012. Ordinance 21- 2012 is repealed effective as of the date of commencement of the franchise fee provided for herein in April, 2018 as specified in Section 3. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 12th day of December, 2017, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the 2nd day of January, 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018-02 A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO. 2-2018 AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. 2-2018 was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 2nd day of January, 2018. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNSEL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. 2-2018 is lengthy. B. The text of summary of Ordinance No. 2-2018, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Eden Prairie News in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinances shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinances shall be posted in the City offices. E. Ordinance 2-2018 shall be recorded in the Ordinance Book, along with proof of publication, within twenty(20) days after said publication. ADOPTED by the City Council on January 2, 2018. Nancy Tyra-Lukens, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE 2-2018 AN ORDINANCE IMPLEMENTING A GAS ENERGY FRANCHISE FEE ON CENETRPOINT ENERGY MINNESOTA GAS ("CENTERPOINT ENERGY"), FOR PROVIDING GAS ENERGY SERVICE WITHIN THE CITY OF EDEN PRAIRIE Summary: The Ordinance implements, commencing in April, 2018, a gas energy franchise fee on the Company for providing gas energy within the City. The Franchise Fee schedule is: Class Amount per month Residential $4.00 Firm A $5.00 Firm B $12.50 Firm C $55.00 Small Volume, Dual Fuel A ("SVDF A") $55.00 Small Volume, Dual Fuel B ("SVDF B") $55.00 Large Volume, Firm and Dual Fuel ("LVDF") $55.00 Effective Date: The effective date of the Ordinance shall be after its publication and ninety(90) days after the sending of written notice enclosing a copy of the adopted Ordinance to the Company by certified mail. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on . (A full copy of the text of this Ordinance is available from City Clerk.) CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT /DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works Second Reading of an Ordinance Amending Franchise VIII.D. Robert Ellis Fees for Minnesota Valley Electric Cooperative in the City of Eden Prairie Requested Action Move to: Approve Second Reading of an Ordinance Amending Franchise Fees for Minnesota Valley Electric Cooperative and Adopt Resolution Approving Summary Ordinance for Publication. Synopsis The franchise fee amendment will go into effect during the month of April 2018. Background Franchise fee ordinances for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative were first instituted in 2012 after many months of investigating potential revenue sources for pavement management. The Budget Advisory Commission recommended franchise fees as the most suitable source and further recommended that a flat fee be implemented. The amended fees for Xcel Energy, CenterPoint Energy and Minnesota Valley Electric Cooperative will generate approximately $3.2 million per year to be used for the pavement management program. Attachments Minnesota Valley Electric Franchise Fee Ordinance Amendment Minnesota Valley Electric Summary Ordinance Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. -2018 ELECTRIC FRANCHISE FEE ORDINANCE AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON MINNESOTA VALLEY ELECTRIC COOPERATIVE, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF EDEN PRAIRIE THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE DOES ORDAIN: SECTION 1. The City of Eden Prairie Municipal Code is hereby amended to include reference to the following Special Ordinance. Subdivision 1. Purpose. The Eden Prairie City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide electric services within the City of Eden Prairie. (a) Pursuant to City Ordinance 22-2012, a Franchise Agreement between the City of Eden Prairie and Minnesota Valley Electric Cooperative, a Minnesota corporation, its successors and assigns, the City has the right to impose a franchise fee on, Minnesota Valley Electric Cooperative, a Minnesota corporation, its successors and assigns, in an amount and fee design as set forth in Section 9.1 of the Minnesota Valley Electric Cooperative Franchise and in the fee schedule attached hereto as Schedule A. Subdivision 2. Franchise Fee Statement. A franchise fee is hereby imposed on Minnesota Valley Electric Cooperative, a Minnesota Corporation, its successors and assigns, under its electric franchise in accordance with the schedule attached here to and made a part of this Ordinance, commencing with the Minnesota Valley Electric Cooperative April, 2018 billing month. This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company's manner of billing for energy used at all similar premises in the city will control. Subdivision 3. Payment. The said franchise fee shall be payable to the City in accordance with the terms set forth in Section 9.4 of the Franchise. Subdivision 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission allows the utility company to add a surcharge to customer rates to reimburse such utility company for the cost of the fee and that Minnesota Valley Electric Cooperative will surcharge its customers in the City the amount of the fee. Subdivision 5. Record Support for Payment. Minnesota Valley Electric Cooperative shall make each payment when due and, if required by the City, shall provide at the time of each payment a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total surcharge billed in the period for which the payment is being made to account for any uncollectibles, refunds or error corrections. Subdivision 6. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with Section 2.5 of the Franchise Agreement. Subdivision 7. Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its publication and ninety (90) days after the sending of written notice enclosing a copy of this adopted Ordinance to Minnesota Valley Electric Cooperative by certified mail. Collection of the fee shall commence as provided above. Subdivision 8. Repeal of Franchise Fee Ordinance No. 23-2012. Ordinance 23-2012 is repealed effective as of the date of commencement of the franchise fee provided for herein in April, 2018 as specified in Subdivision 2. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 12th day of December, 2017, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the 2nd day of January, 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk SCHEDULE A Franchise Fee Rates: Electric Utility The franchise fee shall be in an amount determined by applying the following schedule per customer premise/per month based on metered service to retail customers within the City: Class Amount per month Residential $4.00 Sm C & I—Non-Dem $5.00 Sm C &I—Demand $12.50 Large C & I $55.00 Franchise fees are to be collected by the Utility at the rate listed below, and submitted to the City on a quarterly basis as follows: January—March collections due by April 30. April—June collections due by July 31. July— September collections due by October 31. October—December collections due by January 31. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO. -2018 AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. -2018 was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 2nd day of January, 2018. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNSEL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. -2018 is lengthy. B. The text of summary of Ordinance No. -2018, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Eden Prairie News in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinances shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinances shall be posted in the City offices. E. Ordinance -2018 shall be recorded in the Ordinance Book, along with proof of publication, within twenty(20) days after said publication. ADOPTED by the City Council on January 2, 2018. Nancy Tyra-Lukens, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE -2018 AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON MINNESOTA VALLEY ELECTRIC COOPERATIVE, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF EDEN PRAIRIE Summaries: The Ordinance implements, commencing in April, 2018, an electric service franchise fee on the Company for providing electric energy within the City. The Franchise Fee schedule is: Class Amount per month Residential $4.00 Sm C &I—Non-Dem $5.00 Sm C &I—Demand $12.50 Large C & I $55.00 Effective Date: The effective date of the Ordinance shall be after its publication and ninety(90) days after the sending of written notice enclosing a copy of the adopted Ordinance to the Company by certified mail. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on . (A full copy of the text of this Ordinance is available from City Clerk.) CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Authorize Treasurer or Deputy Treasurer to VIII.E. Finance Invest City of Eden Prairie Funds Requested Action Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to invest City of Eden Prairie funds. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to invest City of Eden Prairie funds with any bank, or other financial institution authorized to do business in the State of Minnesota in Certificates of Deposit, U.S. Government Notes and Bills, obligations of the State of Minnesota or any of its subdivisions, Federal Government Agency Bonds and Notes, Saving Accounts and Repurchase Agreements and any other security authorized by law. The City Treasurer shall maintain adequate collateral for funds deposited. ADOPTED by the City Council of the City of Eden Prairie on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Authorize Treasurer or Deputy Treasurer to VIILF. Finance Make Electronic Fund Transfers for the City of Eden Prairie Requested Action Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to make electronic fund transfers for the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR THE CITY OF EDEN PRAIRIE BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to make electronic fund transfers with any bank, or other financial institution authorized to do business in the State of Minnesota, for investments of excess cash,payment of bond principal, bond interest and a fiscal agent services charges, monthly sales tax, state payroll withholdings and other banking transactions deemed appropriate by the Treasurer or Deputy Treasurer. ADOPTED by the City Council of the City of Eden Prairie on this 2 d day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Authorize Payment of Certain Claims by Finance VIII.G. Finance Department Without Prior Council Approval Requested Action Move to: Adopt a resolution authorizing payment of certain claims by the Finance division without prior Council approval. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL BE IT RESOLVED, that the following types of claims may be paid by the City Manager, Treasurer, or Deputy Treasurer, without prior approval by the City Council. Contracted items (utilities, rent, land, school, conference and related travel expenses, easements, construction, etc.) Payroll Liabilities Refunds Postage Programmed Professional Performances Petty Cash Invoices which offer discounts or have interest added Licenses and Fees Payments to vendors not allowing charge accounts Tickets paid by registration fees Motor vehicle registrations Employee expenses Insurance Amounts due to other government agencies Liquor store inventory items Police "buy" money Payments to comply with agreements,purchases, or invoices which contain a fixed time for payment ADOPTED by the City Council of the City of Eden Prairie on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of City Manager Designate Official Meeting Dates, Times and VIII.H. Administration Locations for Board& Commission Meetings Requested Action Move to: Adopt Resolution designating the official meeting dates, time and location for City Council appointed Boards and Commissions during 2018. Synopsis The schedule of regular meetings for the City's Boards and Commissions is established by the City Council on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND LOCATION FOR CITY COUNCIL APPOINTED BOARDS & COMMISSIONS IN 2018 BE IT RESOLVED,that the City Council of the City of Eden Prairie, Minnesota and the City Council appointed Boards and Commissions will meet at 7:00 p.m. in the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota as scheduled below. The Human Rights and Diversity Commission will meet at the Eden Prairie Center mall, Housing and Human Services Office. Additional workshops may be called if determined necessary by the Commission Chair and the Staff Liaison. Any regularly-scheduled meeting which occurs on a day when elections are held within the city limits of Eden Prairie will begin at 8:00 p.m. Robert's Rules of Order will prevail. Board / Commission Scheduled Meeting Dates Local Board of Appeal and Equalization Thursday,April 19 and Tuesday,May 8 Conservation Commission 2nd Tuesday(2nd Monday of August) Flying Cloud Airport Advisory Commission Quarterly(2nd Thursday of January,April, July&October) Heritage Preservation Commission 3rd Monday(3rd Tuesday of January and 2nd Monday of February) Human Rights &Diversity Commission 2nd Thursday Parks, Recreation&Natural Resources 1st Monday(2nd Monday of January and September;No Commission meeting in July; Meet at 6:00 p.m. in August) Planning Commission 2nd and 4th Mondays(5th Tuesday in May; 3rd Monday in November;No meeting on 4th Monday of December) ADOPTED by the Eden Prairie City Council this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda January 2, 2018 DEPARTMENT /DIVISION: ITEM DESCRIPTION: ITEM NO.: Rick Getschow Adopt a resolution approving the VIII.I. City Manager, Administration decertification of Tax Increment Financing District No. 13 of the City of Eden Prairie. Requested Action Move to: Adopt a resolution approving the decertification of Tax Increment Financing District No. 13 of the City of Eden Prairie. Synopsis On December 17, 1996, the City of Eden Prairie created Tax Increment Financing District No. 13 and entered into a contract with Eden Prairie Mall, L.L.C. The District provided funding over the life of district to the Eden Prairie Mall, L.L.0 for substantial redevelopment at the mall including the addition of a movie theater, a 160,000 square foot Von Maur department store, new food court, and additional parking. The City's obligation is paid and the district can be decertified. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- BEING A RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 13 OF THE CITY OF EDEN PRAIRIE WHEREAS, on December 17, 1996, the City of Eden Prairie (the "City") created its Tax Increment Financing District No. 13, (the "District") within its Redevelopment Project No. 5 (the "Project"); and WHEREAS, on December 31, 2017 the tax increment bonds to which tax increment from the District have been paid in full; and WHEREAS, all other costs of the Project have been paid; and WHEREAS,there are no parcels located in the District which have delinquent taxes when the District terminated under the duration limits; and WHEREAS,the nonpayment of property taxes has not caused the outstanding bonds; and WHEREAS, the City desires by this resolution to cause the decertification of the District after which all property taxes generated by property within the Districts will be distributed in the same manner as all other property taxes beginning January 1, 2018. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Eden Prairie that the City's staff shall take such action as is necessary to cause the County Auditor of Hennepin County to decertify the Districts as tax increment districts and to no longer remit tax increment from the Districts to the City. ADOPTED by the Eden Prairie City Council this 2nd day of January, 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: IEM NO.: Randy L. Slick Final Plat Report of Elevate at Southwest Station VIILJ. Public Works/Engineering Requested Action Move to: Adopt the Resolution approving the final plat of Elevate at Southwest Station. Synopsis This proposal is for the plat located at 12900 & 12950 Technology Drive. The plat consists of 2.93 acres to be platted into one lot. The proposed project includes 222 residential units above approximately 13,000 square feet of retail/restaurant development. This is a replat of Lots 1 and 2, Block 1, Southwest Station 2nd Addition. Background Information The preliminary plat was approved by the City Council on August 8, 2017. Second reading of the Rezoning Ordinance and final approval was completed on October 3, 2017. Approval of the final plat is subject to the following conditions: • Receipt of engineering fee in the amount of$498.10 • Prior to the release of the final plat, Developer shall execute an Easement for a private sidewalk for public use. After approval, Easement shall be filed with the Hennepin County Recorder's Office. • Prior to the release of the final plat, Developer shall execute an Encroachment and Maintenance Agreement and shall file the Agreement with the Hennepin County Recorder's Office. • Prior to the release of the final plat, Developer shall convey drainage and utility easements to the City as shown on the plans. • Prior to the release of the final plat, Developer shall submit a 1"=200' scale reduction of the final plat. • Prior to the release of the final plat, Developer shall provide to the City a current title insurance policy. • Satisfaction of bonding requirements for the installation of public improvements. Attachments Resolution Drawing of final plat CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2018- A RESOLUTION APPROVING FINAL PLAT OF ELEVATE AT SOUTHWEST STATION WHEREAS, the plat of Elevate at Southwest Station has been submitted in a manner required for platting land under the Eden Prairie Ordinance Code and under Chapter 462 of the Minnesota Statutes and all proceedings have been duly had thereunder; and WHEREAS, said plat is in all respects consistent with the City plan and the regulations and requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: A. Plat approval request for Elevate at Southwest Station is approved upon compliance with the recommendation of the Final Plat Report on this plat dated January 2, 2018. B. That the City Clerk is hereby directed to supply a certified copy of this resolution to the owners of the subdivision of the above named plat. C. That the Mayor and City Manager are hereby authorized to execute the certificate of approval on behalf of the City Council upon compliance with the foregoing provisions. ADOPTED by the Eden Prairie City Council on January 2, 2018. Nancy Tyra-Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk ELEVATE AT SOUTHWEST STATION C.R. DOC.NO. t'-• �r-?,i• 160 err�7 „ v gP 4 Bum ao n� ! •.a yzobs1• ° / :\>'' Xs T Gam' NORTH —... / C;;'%�. w MOT,vas • �7,h,.. N89-2036'W 34277 n.nua C��K r s .., 3a, q,, LOT 2 J` Z •it .44,.4 ea • Notate.towed Inn me..oat co labeled � 73 00 Oa,ote 1!t M br 14`,a,•a,mau,r,t.et "•'6„E o e mon.e er IS xe 44171 '''S i n i $ r -j 4 LOT N89'34.447W_._ 37399 / rw,wR v ee of aM aseth oo.a�zea*y //// f soutx sr STA1 emma n�m aw,.a eoiq er LOT r �.f�.... STATION / Math Oa e.a..34 thimble 40 s.s'AWL BLOCK SOUTHWEST. / / / / / / Kati / �C / r j') / ,14 / / // ACRE LAIC EIURVEYtici 9 AIIE 1!1 rr= izi \ CAUsers\.rcJ\0n Erlve\CAD-1D\17014ette{den Pralrle\deg 17014fpdag/12/12/2017 940334 AM CST SHEET 2 OF 2 SHEETS CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Authorize City Officials to Transact Banking VIII.K. Finance Business Requested Action Move to: Adopt the resolution authorizing the persons holding the office as Mayor, Manager and Treasurer or Deputy Treasurer to act for the City of Eden Prairie in the transaction of any banking business with the official depositories. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS BE IT RESOLVED, that the persons holding office as Mayor, Manager, and Treasurer of the City of Eden Prairie,be and they hereby are, authorized to act for the City in the transaction of any banking business with the official depositories (hereinafter referred to as the banks). Unless the City provides written notice to the contrary, this authorization includes the authority to sign checks against said account, which checks will be signed by the Mayor, Manager and City Treasurer or Deputy Treasurer. The bank is hereby authorized and directed to honor and pay any check against such account which is signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City including the signer or signers of the check. BE IT FURTHER RESOLVED, that the Acting Mayor be authorized to sign checks as an alternate for the Mayor and the Deputy Treasurer be authorized to sign checks as an alternate for the Treasurer. ADOPTED by the City Council of the City of Eden Prairie this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Designate Official Depository VIII.L. Finance Requested Action Move to: Adopt the resolution designating US Bank of Eden Prairie as the official depository for the public funds of the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION DESIGNATING DEPOSITORY BE IT RESOLVED, that US Bank of Eden Prairie of Minnesota, authorized to do banking business in Minnesota, be and hereby designated as the Official Depository for the Public Funds of the City of Eden Prairie, County of Hennepin, Minnesota. The City Treasurer shall maintain adequate collateral for funds in the depository. ADOPTED by the City Council of the City of Eden Prairie on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar Authorize Use of Facsimile Signatures by Public VIII.M. Finance Officials Requested Action Move to: Adopt the resolution authorizing the use of facsimile signatures of the Mayor, the City Manager and the Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS BE IT RESOLVED, that the use of facsimile signatures by the following persons: Nancy Tyra-Lukens, Mayor Rick Getschow, City Manager Susan Kotchevar, Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited hereby is approved and that each of said named persons may authorize the depository bank to honor any such instrument bearing her/his facsimile signature in such form as she/he may designate and to charge the same to the account in said depository bank upon which drawn, as fully as though it bore her/his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall be affixed without her/his authority. ADOPTED by the City Council of the City of Eden Prairie on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: James DeMann Approval of 2018 Towing Services Agreement VIII.N. Police Chief Requested Action Move to: Approve 2018 towing services agreement between the City of Eden Prairie and Matt's Auto Service. Synopsis This agreement for Towing Services will provide consistency of towing services and costs. This is a renewal of the 2017 agreement. Background Information For 52 years Matt's Auto Service has been the official towing agency for the City of Eden Prairie. Matt's Auto Service has consistently provided the City with quality service. Matt's Auto Service provides towing/impoundment services for several other local police departments including Minnetonka, Hopkins, Deephaven, Hennepin County Sheriff and State Patrol. The proposed agreement has been reviewed and approved by the City Attorney. Attachment Agreement { 2018 AGREEMENT FOR TOWING SERVICES THIS AGREEMENT, entered into this 2nd day of January, 2018, between the City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344 ("City"), and Matt's Auto Service, Inc., 6282 Industrial Drive, Eden Prairie,MN 55344 ("Contractor"). In consideration of the mutual covenants contained herein, the City and Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide all services required by the City for towing of "vehicles," as that term is defined in Minn. Stat. § 169.011, Subd. 92. These services shall be provided in accordance with the terms of this Agreement. The Contractor shall furnish the equipment, personnel, supplies, and facilities sufficient to fulfill all the terms of this Agreement. 2. Personnel. All drivers provided for the towing of vehicles shall be checked for driver's license and warrants by the City of Eden Prairie Police Depaitliient (hereinafter, the "Police Department") prior to their assignment. Contractor agrees to train all drivers in the proper towing of vehicles containing hazardous materials in accordance with federal and state laws. 3. Storage Facility. The Contractor shall provide a storage facility for towed vehicles which shall be fenced and locked in a secure manner. The facility shall have space for no fewer than 150 vehicles and shall be located within one mile of the City limits. 4. Operation. No vehicle shall be towed under this Agreement without specific authorization from an employee or agent of the City. All vehicles shall be towed, not driven (except when authorized) without damage to the vehicles, to the storage facility. Contractor shall maintain and provide a telephone answering service 24 hours a day for the purpose of receiving requests for service pursuant to this Agreement, and provide and maintain mobile radio service with all towing units. 5. Notification of Owner. Upon the deposit of a towed vehicle in the storage facility, the Contractor shall, within 72 hours, send to the registered owner a notice by certified mail specifying the date and place of the tow, the year, make, model, and serial number of the vehicle towed, if such information can be reasonably obtained, and the procedure to reclaim the vehicle. A record of this notice shall be retained by the 4f Contractor. 6. Release. No vehicle shall be released without proper proof of ownership. Vehicles ordered held by the Police Depaitiiient ("Police Hold") shall not be released without written authorization from the Police Department. Vehicles not kept on a Police Hold shall be released by the Contractor after obtaining proper proof of ownership and proof of current insurance coverage if the vehicle is to be driven out of the storage 1 facility. The Contractor reserves the right to specify the manner of payment for all charges and fees. The Contractor agrees to supply personnel and reasonable hours of operation for the release of vehicles. Minimum hours shall be 8:00 a.m. to 5:00 p.m. Monday through Friday; 10:00 a.m. to 1:00 p.m. Saturdays; and 2:00 p.m. to 3:00 p.m. on Sundays and holidays. Contractor agrees to provide emergency service beyond those hours at the request of the Police Department. 7. Towing and Storage Charges. The 24-hour towing rate schedule for the term of this Agreement for City of Eden Prairie impounded vehicles is: TOWING RATES Impounded vehicles $125.00 Trailering impounded vehicles (additional) $5 minimum Accidents $145.00* Lowboy & Tractor service $95/hour minimum Dollies (Additional) $25.00/45.00 Winching (Additional) $45 small truck $225 big truck* Semi truck tractors and trailers $100 minimum* On-scene additional labor charges $25.00/45.00/hour minimum *additional labor charges may be imposed depending on the specific equipment or labor needed at the scene. STORAGE RAPES Cars and pickup trucks $30.00/day Two wheel motor vehicles, mopeds, ATVs, and snowmobiles $45.00/day Inside storage $45.00/day Tractor-trailers, large trucks $45—$65/day Note: (1) Vehicles not able to be towed by conventional means due to unusual factory or after-market equipment installed will be towed at the lowboy and tractor service rate plus additional labor charges which the Contractor must justify. Note: (2) Additional labor charges may include, but are not limited to, unlocking vehicles, disconnecting transmission linkages or driveshafts, unusual road clean up, snow shoveling, any additional equipment needed, and vehicles located off the main roadways. Labor charges must be justified by the Contractor. All towing or storage charges shall be the responsibility of the vehicle owner, except that (a) public safety vehicles requiring towing within the City shall be towed without charge 2 to the City, (b) vehicles towed and/or stored in error (at the request of the City) shall be returned to the owner at no charge, (c) Contractor may charge, in its discretion, a $25 fee for vehicles impounded by the City and abandoned by the owner that require disposal at the Contractor's expense pursuant to paragraph 10 of this Agreement. Any such fees charged by the Contractor shall be deducted from the administrative fees owed by the Contractor pursuant to paragraph 9 of this Agreement. 8. Forfeited Vehicles. Vehicles towed and stored pursuant to seizure/forfeiture under Minnesota Statutes §§ 609.531 to 609.5318 and § 169A.63 and subsequently released to the registered owner or lien holder shall be towed and stored pursuant to the following guidelines: (a) Rates (i) Vehicles released within 15 days of impound (0-15 days) shall be charged the towing and storage fees outlined in paragraphs 6 and 7. (ii) Vehicles released up to 60 days after impound (16-60 days) shall be charged a$200.00 flat fee. (iii) Vehicles released more than 60 days after impound (61+ days) shall be charged a$200 flat fee plus $5 per day beginning on the 61st day. (b) Notification (i) If the registered owner or lienholder collects the vehicle within 4 days of the date of release of the hold, the Contractor shall charge no additional storage rates beyond those outlined in(a)(i)—(iii), above. (ii) If the registered owner or lienholder fails to collect the vehicle within 2 days of the date of release of the hold, the Contractor shall send notification to the registered owner or lienholder via certified mail to collect the vehicle. If the registered owner or lienholder does not collect the vehicle within 4 days from the date the Contractor mailed the notification, the Contractor shall charge the applicable storage rate outlined in paragraph 7, beginning on the 5th day after the notification was mailed. (iii) If the Contractor is required to send notice by certified mail, the Contractor shall also charge to the registered owner or lienholder $25.00 to cover staff time and materials. Release of such vehicles shall be governed by Minnesota Statutes §§ 609.531 to 609.5318, § 169A.42, and § 169A.63. Any storage or towing fees paid to the Contractor by the registered owner or lien holder which have already been paid by the City shall be reimbursed to the City by the Contractor. 3 9. Transfer to Long-Term Storage Facility. At the City's request, the Contractor agrees to transport vehicles from its facility to a long-term storage facility designated by the City. The City agrees to pay to the Contractor $115 for each vehicle transported by the Contractor to the long-term storage facility. 10. Records and Reports. The Contractor shall prepare an annual report of all vehicles towed, stored, released, and still held by the Contractor in a form acceptable to the City (the "Annual Towing Report"). The Annual Towing Report shall include the reasons why, if any, vehicles towed have not been released. The Contractor shall file the Annual Towing Report with the Police Department on or before January 31 of each year for the preceding twelve-month period. All records of services provided by the Contractor pursuant to this Agreement shall be available for inspection by the City upon request. 11. Administrative Fees. The Contractor agrees to pay the City $3.00 for clerical and administrative expenses for each vehicle referenced in the Annual Towing Report filed with the Police Department. The Contractor shall pay these fees annually at the same time that the Contractor files the Annual Towing Report as provided in paragraph 9. Vehicles not claimed and destroyed by the Contractor will be exempt from the administrative fee. 12. Sales and/or Disposal. When the total of all charges for towing, storage, and other charges equals or exceeds the value of the vehicle impounded, the Contractor shall, with the permission of the Chief of Police of the Police Department, sell the vehicle at a sheriff's sale or otherwise dispose of the vehicle by lawful means. The Chief of Police may authorize the lawful sale of other vehicles when so requested by the Contractor after proper notification has been made to the registered owner. The Contractor shall report all transactions of sale or disposal, including the proceeds I received, in the Annual Towing Report. The Contractor shall keep records and prepare an annual summary report by January 31, 2018, of all losses and profits from the sale or disposal of vehicles towed pursuant to this Agreement. 13. Liability. The Contractor shall be responsible for the loss of, or damage to, any vehicle, equipment thereon, and contents therein due to the fault of the Contractor or his agent, from the time the Contractor, its employees or agents take custody of the vehicle, including by signing the receipt for the vehicle, by hooking or hoisting the vehicle, or by any other means. The Contractor shall be responsible for the safekeeping of personal property within or on the vehicle as identified on the vehicle impound form. 14. Indemnification. The Contractor shall indemnify, hold harmless, and defend the City, its employees, and agents from and against all claims, damages, losses, , t and expenses, including attorneys' fees, which the City may suffer or for which it may be held liable because of bodily injury, including death, or damage to property, including loss of use, arising out of any act or omission of the Contractor, its employees, agents, or subcontractors in the performance of this Agreement. 4 t 15. Insurance. The Contractor shall obtain and maintain liability insurance for coverage of not less than the following amounts: Hazardous Load As required by state and federal law Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $1,000,000 each occurrence $2,000,000 general aggregate $2,000,000 Products — Completed Operations Aggregate $1,000,000 personal and advertising injury $10,000 medical expense Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all hired, scheduled, and non- owned autos) Umbrella or Excess Liability $2,000,000 Motor Cargo Coverage $200,000/$1,000 deductible The insurance shall cover all operations under this Agreement, whether undertaken by the Contractor, subcontractors, or anyone employed or retained by them. Coverage for bodily injury and property damage shall be written under comprehensive general and comprehensive automobile liability policy forms, including coverage for all owned, hired, and non-owned motor vehicles. The insurance shall also cover the indemnification liability set forth in paragraph 14. All insurance policies required by this paragraph shall include a provision stating that the policy may not be canceled, terminated, or reduced except upon thirty(30) days written notice to the City. The insurance company shall deliver to the City certificates of all required insurance on a form provided by the City, signed by an authorized representative. The representative shall have in effect errors and omissions coverage in limits of not less than $100,000 per occurrence and $300,000 aggregate. 16. Non-Discrimination. The Contractor agrees during the life of this Agreement not to discriminate against any employee, applicant for employment, or other individual because of race, color, sex, age, creed, national origin, or any other basis 5 prohibited by federal, state, or local laws. The Contractor will include a similar provision in all subcontracts entered into for performance of this Agreement. 17. Subcontractors. The Contractor shall not subcontract all or any portion of this Agreement without the prior written approval of the City, except for assistance in emergency or unforeseen circumstances. All subcontractors shall be bound by and covered by all terms of this Agreement. 18. Agreement Period. This Agreement shall be effective as of January 2, 2018, and terminate on January 15, 2019 or upon commencement of a renewal of this Agreement, whichever first occurs. This Agreement may be renewed from year to year on the same terms and conditions upon the mutual written consent of the City and the Contractor. This Agreement may also be terminated by either party upon fifteen (15) days written notice if the other fails to perform in accordance with the terms of this Agreement through no fault of the terminating party. 19. Independent Contractor. At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20. Notices. Any notice required or permitted to be given by any party upon the other is given in accordance with this Agreement as follows: (1) if it is directed to the City, by delivering it personally to an officer of the City; (2) if it is directed to the Contractor, by delivering it personally to an officer of the Contractor; (3) if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid; (4) if sent via email, followed by deposit in the U.S. mail, but failure to follow the email with mailed notice does not negate the validity of the emailed notice; or (5) if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows: If to the City: City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Attn: Jim DeMann, Chief of Police Email:jdemann@edenprairie.org If to Buyer: Matt's Auto Service, Inc. 6282 Industrial Drive Eden Prairie, MN 55346 Attn: Email: Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit as aforesaid, provided, however, that if notice is given by deposit, that the time for response to any notice by the other party shall commence to run one business day 6 after any such deposit. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 22. Compliance with Laws. In providing services pursuant to this Agreement, the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the performance of this Agreement. Any violation shall constitute a material breach of this Agreement and entitle the City to terminate this Agreement. 22. Audit. The books, records, documents, and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor as appropriate. 23. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor shall pay interest of one and one- half percent (1'/2%) per month or any part of a month to a subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual amount due to the subcontractor. 24. Data Practices Act Compliance. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 ("Data Practices Act"). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and the Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 25. Final Payment. The City may withhold from any final payment due the Contractor such amounts as are incurred or expended by the City on account of the termination of the Agreement. 26. Agreement Review. The Contractor reserves the right to renegotiate certain fees should fuel prices rise significantly during the term of this Agreement. 27. Whole Agreement. This Agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified, except in writing, signed by all parties. 7 MATT'S AUTO SERVICE, INC. CITY OF EDEN PRAIRIE By ®:��- By Its Owner Its Mayor By Its City Manager i Dated: / "' / 7 Dated: } 8 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO. : Community Development Revised JPA with the I-494 Corridor VIII.O. Janet Jeremiah/David Lindahl Commission Requested Action Move to: Approve the revised Joint Powers Agreement(JPA)between the City of Eden Prairie and the I-494 Corridor Commission. Synopsis The JPA between the City of Eden Prairie and the I-494 Corridor Commission has only been revised once since 1987. Numerous items have been deleted, modified, and added to make the document current with how the Commission operates today. A summary of the various changes is attached. Background In 1987,the I-494 Corridor Commission was organized with the primary goal of expanding the capacity of I-494 between Bloomington and Minnetonka.Its original and current membership includes the cities of Bloomington,Edina,Eden Prairie,Minnetonka,and Richfield.For a short-time Plymouth and Maple Grove were also members. Today it continues to lobby for infrastructure improvements along the corridor with the I-494 and I- 35W Interchange being its top priority. Through collaboration with its member cities and MNDOT,it has accomplished a great deal including the reconstruction of the I-494 and Hwy 169 Interchange.Also, through its commuter services group,it works with employers along the corridor to encourage the use of transit,biking,walking,telecommuting,and rideshare programs.Each year,its commuter services team helps coordinate about two-thousand new carpoolers, transit riders, teleworkers, bicycle riders, and vanpoolers. Attachments Letter to Request JPA Revised Joint Powers Agreement Summary of changes document Financial policies and procedures 1-494 CORRIDOR COMMISSION gerReducing Traffic Congestion �' Bloomington • Eden Prairie • Edina • Minnetonka • Richfield Memorandum TO: I-494 CORRIDOR COMMISSION MEMBERS AND CITY MANAGERS FROM: BRAD AHO, CHAIR, 1-494 CORRIDOR COMMISSION DATE: OCTOBER 16, 2017 REGARDING:ADOPTION OF THE REVISED JOINT POWERS AGREEMENT Corridor Commissioners and City Managers, Attached hereto please find our final revised Joint Powers Agreement for each of our member cities to review and adopt. The 1-494 Corridor Commission has only updated the Joint Powers Agreement once since its inception in 1987,thirty years ago. Several items have been deleted, modified and added to bring the document current with how the 1-494 Corridor Commission operates today. If you would please advise your city council and city attorney we reviewed and discussed at length the comments and feedback from each of your city's attorneys. There were a few items where the attorneys did not agree. The Corridor Commission spent significant time discussing each item and made a final, unanimous determination on what to adopt. The revised JPA reflects the way we are currently operating. Also attached is our Financial Policies and Procedures which was formally adopted by the Corridor Commission at our October 11th meeting. It was created in consultation with Sue Kotchevar, our current treasurer who is the CFO at the City of Eden Prairie. The Financial Policies and Procedures document formalizes the Corridor Commission's intent to become our own fiscal agent and hold our own funds rather than having a member city hold the Corridor Commissions funds. It also clearly identifies the roles of each person authorized to access the Corridor Commission's funds and the oversight and safeguards in place to protect the Commission's funds. Once the revised JPA is adopted by each of our member cities,the Corridor Commission will initiate plans to bring funds in-house by the end of 2017 and will no longer reply upon a member city to hold our funds and issue checks to pay our vendors. We have greatly appreciated each of our member cities taking several turns at managing our funds over the past 30 years. 7101 York Avenue South, Suite 45 • Edina, MN 55435 • 952.405.9425 • www.494corridor.org In addition to the updated JPA and Financial Policies and Procedures we have included a copy of the original JPA for your reference. If you have questions or concerns before putting this on your city council's agenda please let our Executive Director Melissa Madison and I know. Sincerely, Brad Aho Chair, 1-494 Corridor Commission Eden Prairie City Councilmember 7101 York Avenue South, Suite 45 • Edina, MN 55435 • 952.405.9425 • www.494corridor.org I-494 CORRIDOR COMMISSION JOINT POWERS AGREEMENT PRELIMINARY STATEMENT The Cities of Bloomington,Eden Prairie,Edina,Minnetonka, and Richfield(hereafter referred to as Parties) are Parties to this Agreement and are governmental units of the State of Minnesota. Minnesota Statute 471.59 permits two or more governmental units,by agreement of their governing bodies,to jointly and cooperatively exercise any power common to each of them. The Parties to this Agreement have chosen to enter into a cooperative agreement pursuant to M.S.A. 471.59 providing for the joint exercise of powers to improve the ability to more effectively and efficiently move people and goods along and around the I-494 Corridor. This Agreement amends and restates that certain Joint and Cooperative Agreement among the Parties as dated July 11, 1988. A subsequent amendment became effective on January 1,2002. This Agreement shall be known as the I-494 Corridor Commission Joint Powers Agreement and is effective as of January 31 st,2018. ARTICLE 1. Name The Parties hereto agree to establish a joint powers organization to be known as the I-494 Corridor Commission to carry out the general purpose and objectives set forth in this document. ARTICLE 2. General Purpose The primary purpose of this agreement among the Parties is to work jointly and cooperatively to more effectively and efficiently move people and goods along and around the I-494 Corridor including other major transportation corridors within the Parties'jurisdictions(hereafter referred to as the Corridor). ARTICLE 3. Duration The duration of the Commission shall be perpetual unless otherwise dissolved according to the provisions of Article 13 hereof. ARTICLE 4. Definition of Terms For the purpose of this Agreement,the terms defined in this Article shall have the meanings given below. 4.1) Commission—means the organization created pursuant to this Agreement. 4.2) City Council or Council—means the governing body of a Party. 4.3) Commissioner—means a person appointed pursuant to this Agreement to serve as a Commissioner. 4.4) Alternate—means a person appointed pursuant to this Agreement to serve in place of a Commissioner as provided in Article 9 of this Agreement. 4.5) Party—means a governmental entity which has entered into this Agreement. 4.6) Affiliate Member—means a person or organization approved by the Commission to have special status with the Commission,with only the rights specified in this Agreement. 4.7) Corridor—means the area comprising the geographic limits of all Parties. ARTICLE 5. Additional Parties 5.1) Any other government unit may become a Party upon unanimous approval of the Parties and amendment of this agreement. 5.2) An organization or person may be approved as an Affiliate Member upon a majority vote of the Commissioners. ARTICLE 6. Powers and Duties of the Commission 6.1) The powers and duties of the Commission shall include,but not be limited to,the powers set forth in this article. 6.2) It may research and recommend to state agencies and the legislature funding strategies and priorities for transportation and transit improvements along and around the Corridor. 6.3 ) It may research and implement travel demand management strategies, develop model ordinances and recommend joint action on such strategies and ordinances by the Parties. 6.4) It may research and make recommendations to the Parties regarding other matters related to the Commission's purpose. 1-494 Corridor Commission Joint Powers Agreement 2017 Page 2 6.5) It may cooperate with Affiliate Members and relevant groups to further the objectives of the Commission. It may consult with, and assist,Affiliate Members and relevant groups to facilitate travel demand management strategies and programs throughout the Corridor. 6.6) It may cooperate with the Metropolitan Council,Metro Transit,opt-out transit system and other transit related organizations to develop Corridor related transit operation plans. 6.7) It may monitor land use development,traffic volumes and travel characteristics in the Corridor. 6.8) It may,with consent of the city council of each Party,update transportation or transit studies and expand them as necessary. 6.9) It may consult with persons knowledgeable in transportation, including,but not limited to,research organizations,educational institutions, other political subdivisions,municipal organizations, regulatory organizations,technical experts, and any other persons who can provide assistance concerning mobility improvements, implementation of transportation and transit studies within the Corridor and otherwise assist in meeting the objectives of the Commission. 6.10) It may accept donations to further the mission of the Commission, apply for and use federal, state, local or private grants, enter into agreements required in connection therewith and hold,use and dispose of money or property received as a gift or grant in accordance with the terms thereof. 6.11) It may employ staff whose duties shall be to administer and implement policies as established by the Commission. 6.12) An independent audit of the books of the Commission shall be made every three years with an accountant review in the intervening years. An annual financial accounting and report shall be made in writing to the Parties. The Commission's financial records shall be available for and open to the examination by the Parties at all reasonable times. 6.13) It may enter into such contracts or entities,public or private,to carry out the purposes of the Commission. Contracts let and purchases made under this agreement shall conform to the requirements applicable to contracts and purchases of its Parties. 6.14) The Commission shall at all times have in effect financial management policies and procedures which may be amended from time to time by the Commissioners constituting a majority of the Parties to the Agreement. ARTICLE 7. Commissioners 7.1) The Commission shall consist of up to two Commissioners from each Party. Each Commissioner shall have one vote. The Council of each Party shall appoint its two Commissioners and 1-494 Corridor Commission Joint Powers Agreement 2017 Page 3 Alternate. Commissioners shall serve without compensation from the Commission. The Commission's Secretary shall obtain from each Party confirmation of the Commissioners and Alternate appointed by each Party. 7.2) The term of each Commissioner and Alternate shall commence upon appointment and shall continue until a successor is appointed and assumes his or her responsibilities. The Commissioners and Alternates shall serve at the pleasure of the Council appointing them. A Commissioner or Alternate may resign by giving notice of resignation to the Commission's Chair. 7.3) A Commissioner who will be absent from a meeting shall be responsible for notifying the Alternate of meetings which the Alternate should attend. In the absence of a Commissioner,the Alternate shall have all the rights and responsibilities of the Commissioner, except that no Alternate may be or act as an Officer of the Commission. 7.4) There shall be no voting by proxy.All votes at a Commission meeting must be cast by a Commissioner or an Alternate voting in place of an absent Commissioner. 7.5) A majority of the Commissioners shall constitute a quorum. 7.6) A vacancy on the Commission shall be filled by the Council of the Party whose position on the Commission is vacant. 7.7) The Commission may choose by majority vote to designate additional Affiliate Members. These members may participate in discussions of the Commission but may not vote. In addition,these members shall be sent notices of all meetings,but a failure to notify these members shall not invalidate any action. Affiliate Members may be excluded from lawfully closed meetings of the Commission. The Commission may further define the role of Affiliate Members and may establish different requirements for each Affiliate Member. 7.8) A Commissioner that is an employee of a Party remains an employee of the appointing Party while serving as a Commissioner and is not an employee of the Commission. 7.9) Commissioners are not employees of the Commission. ARTICLE 8. Meetings 8.1) The Commission shall meet at least quarterly on a schedule determined by the Commission. 8.2) Special meetings of the Commission may be called(a)by the Chair or(b)upon written request of a majority of the Commissioners.A minimum of three(3)days' written notice of special meetings shall be given to the Commissioners. 1-494 Corridor Commission Joint Powers Agreement 2017 Page 4 8.3) The affirmative vote of a majority of the Commissioners present at the meetings shall be required for the adoption of any resolution,or for the approval or authorization of any Commission action. However,no resolution shall be adopted and no other action approved or authorized unless a quorum is present at the time of the vote. 8.4) All meetings shall be open to the public except where a closed meeting is allowed or required under Minnesota Statutes. ARTICLE 9. Officers 9.1) Number,Election, Qualifications. The Officers of the Commission shall consist of a Chair, a Vice Chair, Secretary, and Treasurer. A Party may not have more than one of its Commissioners serve as an Officer at any time except for the Secretary. Each Officer shall be an elected official. Officers will be elected bi-annually by the Commission. Officers may be elected at a regular or special meeting of the Commission,but in any event,a notice that Officers will be elected at the meeting shall be given to all Commissioners at least five (5) days before the meeting. The term of each Officer shall commence upon the Officer's election and shall continue until his or her successor is elected or, if sooner,until the Officer's death,resignation or removal. The Commission may remove an Officer at any time with or without cause. The Commission may appoint the Executive Director as Secretary.Any Commissioner may serve as Secretary including those who are not elected officials. 9.2) Chair,Vice Chair. The Chair shall preside at all meetings of the Commission and shall perform all duties incident to the office of Chair and such other duties as may be delegated by the Commission. The Vice Chair shall act as chair in the absence of the Chair. 9.3) Secretary. The Secretary shall maintain the roster of all Commissioners,Alternates, and Affiliate Members. The Secretary shall be responsible for keeping a record of all the proceedings of the Commission and shall serve as the Responsible Authority of the Commission for the purposes of the Minnesota Government Data Practices Act. The Secretary shall send written notice of meetings and material pertaining to agenda items to each Commissioner.Unless also a Commissioner,the Secretary shall not be a voting member of the Commission. 9.4) Treasurer. The Treasurer shall oversee the Commission's funds. The Commission shall pay its bills,keep its financial records, and generally conduct its financial affairs in accordance with its adopted Financial Management Policies and Procedures. The Treasurer will review financial books and records on a regular basis to determine that all laws relating to financial matters are observed and that the Financial Management Policies and Procedures are followed. Strict accountability of all funds and report of all receipts and disbursements shall be provided for. 1-494 Corridor Commission Joint Powers Agreement 2017 Page 5 9.5) Other Officers. The Commission may appoint such other Officers as it deems necessary. All such Officers shall be Commissioners. ARTICLE 10. Employees 10.1) The Commission may employ an Executive Director. The Executive Director shall supervise staff. 10.2) The compensation,benefits and other remuneration of Commission staff shall be established by the Commission. 10.3 The Commission shall supervise the Executive Director. The Commissioners constituting a majority of the Parties to the Agreement must vote to hire or fire the Executive Director. ARTICLE 11. Withdrawal 11.1) Withdrawal—Any Party may withdraw from the Commission effective January 1 of any year by giving written notice to the Commission Chair and every other Party prior to October 1 of the preceding year. The notice shall be accompanied by a certified copy of a resolution of the Party's Council stating its decision to withdraw from the Commission. 11.2 Financial Effect of Withdrawal—A Party that withdraws from this Commission shall not be entitled to a refund in whole or in part, for any contribution made to the Commission by the withdrawing Party and shall remain liable for its contribution for any year beginning before the date of its withdrawal. ARTICLE 12. Amendments This Agreement may be amended only by written amendment entered into by all of the Parties of this Agreement in the same manner as this Agreement is entered into pursuant to Article 5 hereof. ARTICLE 13. Dissolution 13.1) Dissolution—The Commission may be dissolved by written agreement signed by all of the Parties who are then members of the Commission. 13.2) Distribution of Assets—Upon dissolution of the Commission, all remaining assets of the Commission, after payment of all obligations, shall be distributed among the Parties that are members of 1-494 Corridor Commission Joint Powers Agreement 2017 Page 6 the Commission as of the date of dissolution,in proportion to their contributions for the year in which the dissolution occurs. The Commission shall continue to exist after dissolution for such period,no longer than six months, as is necessary to wind up its affairs,but for no other purposes. ARTICLE 14. Insurance 14.1) Liability Insurance: The Commission shall maintain liability coverage with the League of Minnesota Cities Insurance Trust with a minimum limit equal to or greater than maximum municipal liability tort limit in Minnesota Statutes, section 466.04, Subd. 1,under standard LMCIT liability coverage forms. 14.2) Workers' Compensation Insurance: The Commission,rather than the individual Parties, shall secure Workers' Compensation coverage for any employees hired by the Commission. ARTICLE 15. Liability 15.1) The Commission is a separate and distinct public entity to which the Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. 15.2) The Commission shall defend and indemnify the Parties, and their Officers, employees, and volunteers, from and against all claims, damages, losses, and expenses,including attorney fees, arising out of the acts or omissions of the Commission in carrying out the terms of this Agreement. This Agreement does not constitute a waiver on the limitations of liability set forth in Minnesota Statutes, section 466.04. 15.3) Nothing herein shall be construed to provide insurance coverage or indemnification to an Officer, employee,or volunteer of any Member for any act or omission for which the Officer, employee, or volunteer is guilty of malfeasance in office,willful neglect of duty, or bad faith. 15.4) To the fullest extent permitted by law, action by the Parties to this Agreement are intended to be and shall be construed as a"cooperative activity,"and it is the intent of the Parties that they shall be deemed a"single governmental unit"for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, Subd. 1 a(a), and provided further that for the purposes of that statute,each Party to this Agreement expressly declines responsibility for the acts or omissions of another Party. The Parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other Parties. 1-494 Corridor Commission Joint Powers Agreement 2017 Page 7 ARTICLE 16. Financial Matters 16.1) The Commission funds may be expended by the Commission in accordance with the procedures established under the Minnesota Municipal Contracting Law,Minn. Stat. section 471.345 and Minn. Stat. section 412.311, as if any one Party were acting. The contract value amounts in those laws for each Party may not be aggregated. Legal instruments other than checks shall be executed after Commission approval,by the Executive Director and an Officer. 16.2) The financial contributions of the Parties in support of other Commission functions shall be per capita. Each of the Parties shall pay to the Commission an amount as annually approved by the Parties. 16.3) A proposed budget and recommended financial contributions of the Parties shall be formulated by the Commission and submitted to the Parties on or before August 1 of each calendar year. By September 2 of each calendar year,the Council of each Party shall approve,modify, or reject the proposed Commission budget and the Party's financial contribution and give notice of its action to the Commission. The budget shall be deemed approved by a Party in the absence of action by September 1. Final action adopting a budget for the ensuing calendar year shall be taken by the Commission on or before September 15 of each year. 16.4) The Parties shall make their financial contributions to the Commission on an annual basis. 16.5) Any Party may inspect and copy the Commission's financial books and records at any and all reasonable times. All financial books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory cities. 1-494 Corridor Commission Joint Powers Agreement 2017 Page 8 IN WITNESS WHEREOF, each undersigned municipality has caused this Agreement to be signed on its behalf on the date indicated below. CITY OF BLOOMINGTON Dated: By: Its Mayor Dated: By: Its Manager CITY OF EDEN PRAIRIE Dated: By: Its Mayor Dated: By: Its Manager CITY OF EDINA Dated: By: Its Mayor Dated: By: Its Manager CITY OF MINNETONKA Dated: By: Its Mayor Dated: By: Its Manager 1-494 Corridor Commission Joint Powers Agreement 2017 Page 9 CITY OF RICHFIELD Dated: By: Its Mayor Dated: By: Its Manager 1-494 Corridor Commission Joint Powers Agreement 2017 Page 10 iii- 1-494 CORRIDOR COMMISSION I?educing Traffic frc Congestion Mr "Y/ Bloomington . Eden Prairie • Edina • Minnetonka • Richfield Updates to the 1-494 Corridor Commission's Joint Powers Agreement The original Joint Powers Agreement was executed in 1987 and was amended once in 2002. It is necessary to update the document again to bring it current with present day operations. The 2017 updates include: Added Duration Added Alternate Defined Corridor Updated the Powers and Duties of the Commission: Adding 7.11 "It may employ staff whose duties shall be to administer and implement policies as established by the Commission." Adding 7.14 "The Commission shall at all times have in effect financial management policies and procedures which may be amended from time to time by a majority vote of the Parties." The original JPA stated there would be 10 Commissioners. The updated JPA in 8.1 indicates "the Commission shall consist of up to two Commissioners from each Party for each Party." Added in 8.9 "Commissioners are not employees of the Commission." Changed special meetings notice from five days to three days in 9.2. Added 9.3 regarding a quorum. Added 9.4 regarding meetings shall be open to the public. Changed officer elections from annually to bi-annually in 10.1. Separated the Secretary/Treasurer position into two separate positions in 10.3 and 10.4 Added to the Secretary's duty to maintain the roster of all Commissioners, Alternates and Affiliate members. Also added The Secretary shall serve as the Responsible Authority of the Commission for the purposes of the Minnesota Government Data Practices Act in 10.3. 7101 York Avenue South, Suite 45 • Edina, MN 55435 • 952.405.9425 • www.494corridor.org Clarified the Treasurer's role to oversee the Commission's funds instead of the Treasurer shall have custody of the Corridor Commission's funds in 10.4. Added in 10.4 (the Treasurer will) conduct its financial affairs in accordance with its adopted Financial Management Policies and Procedures. Note: The Corridor Commission created Financial Policies and Procedures in October 2017. Deleted language about Parties paying a proportional cost of preparing an 1-494 environmental impact statement in the original JPA 10.2. Moved and restated financial contributions to the Corridor Commission to an addenda to the Financial Policies and Procedures so a change in dues (financial contribution) will not trigger the need to revise the JPA. Changed the financial contribution schedule from monthly in the original JPA 10.5 to annually. Removed the one-time initiation fee for a new Party. Added Article 11 in the updated JPA regarding Employees. Restated Dissolution terms in the updated JPA article 14 where the original JPA article 13.1 said "the Commission shall be dissolved if less than four Parties remain..." which now reads "the Commission may be dissolved by written agreement signed by all of the Parties who are then members of the Commission." Added Insurance in the updated JPA article 15. Added Liability in the updated JPA article 16. Restated Financial Matters in the updated JPA article 17 (which was article 10 in the original JPA.) 7101 York Avenue South, Suite 45 • Edina, MN 55435 • 952.405.9425 ■ www.494corridor.org FINANCIAL MANAGEMENT POLICIES AND PROCEDURES I-494 CORRIDOR COMMISSION/COMMUTER SERVICES ARTICLE 1. GENERAL PURPOSE The purpose of these policies is to establish guidelines for developing financial goals and objectives,making financial decisions,reporting the financial status of the I-494 Corridor Commission/Commuter Services(hereafter known as the Commission), and managing the Commission's funds. These policies are in addition to, and in no way supersede,the Commission's Joint Powers Agreement. ARTICLE 2. FINANCIAL OVERSIGHT 2.1) It is the responsibility of the Commission to formulate financial policies and review operations and activities on a periodic basis. 2.2) The Commission delegates this oversight responsibility to the Commission Chair(hereafter known as the Chair)and the Executive Director of Commuter Services(hereinafter known as Executive Director). 2.3) The Executive Director,with oversight of the Chair, is responsible for implementing all financial policies and procedures. 2.4) The Executive Director,with oversight of the Chair,has the day-to-day operations and responsibility for managing the Commission's funds. ARTICLE 3. CONFLICT OF INTEREST 3.1) Commission Members are prohibited from activities that might present conflicts of interest. 3.2) The powers of directorship may not be used to personally benefit the Executive Director at the Commission's expense. 3.3) Loans from the Commission to Commission members,the Executive Director,or employees are prohibited. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 1 ARTICLE 4. BUDGETING PROCESS 4.1) In June of each year,the Commission shall preliminarily discuss potential dues increase for the upcoming budget year. 4.2) The Commission shall review and approve the operating budget in accordance with Article 16.3 in the Joint Powers Agreement. The budget shall contain revenues and expenses forecasted by year. ARTICLE 5. NON-REIMBURSEMENT REVENUE 5.1) The annual dues for each Party shall be calculated as outlined in Amendment 1. 5.2) Notices of membership dues shall be sent to each Party on or before January 31 of each calendar year. 5.3) All non-reimbursement revenue shall be received and recorded appropriately. The Executive Director shall be responsible for these duties. ARTICLE 6. REIMBURSEMENT REVENUE A Sub-recipient Invoice will be prepared monthly to request reimbursement from the CMAQ Grant Administrator. The Invoice will be reviewed by the Chair for final approval. The Executive Director is responsible for ensuring that all expenses for which reimbursement is requested fall within the Federal guidelines for CMAQ grant reimbursement. ARTICLE 7. CASH FUND A cash fund of one-third of the Commission's annual operating expenses shall be maintained. If the fund balance falls below this minimum,the Executive Director and the Commission shall develop a plan and budget for rebuilding it. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 2 ARTICLE 8. EXPENDITURE PROCEDURES 8.1) All expenditures shall be approved by the Executive Director in accordance with the Commission approved budget. 8.2) Invoices shall be reviewed and approved by the Chair on a monthly basis.Following the review and approval,the Executive Director is responsible for ensuring vendor payments are made in a timely manner. ARTICLE 9. CREDIT CARD EXPENDITURES The Chair will approve the issuance of a company credit card for employees who travel or make purchases on behalf of the Commission. Employees must utilize the card for business-related purchases only. ARTICLE 10. COMPENSATION AND PAYROLL Payroll is executed bi-monthly. Paychecks or direct deposits will be provided to each employee. Monthly payroll expenses shall be verified against payroll reports and direct deposit reports and reconciled with checking account reports. The Executive Director is responsible for these duties. ARTICLE 11. TRAVEL AND EXPENSE REIMBURSEMENTS Employees must abide by the Commission's Travel and Expense policy. Travel and expense reports for mileage,meals,hotel, supplies, etc.,will be maintained by each employee and then submitted to the Executive Director for approval and payment on a monthly basis. Mileage reimbursement is based on current IRS Guidelines. All expenditure receipts must be attached to the expense report as a condition for payment. ARTICLE 12. PURCHASING 12.1) Any expenditure in excess of$3000 for the purchase of a single item should have quotes from three(3) suppliers if possible. These quotes are reviewed by the Executive Director and the quote award must be specifically approved in advance by the Executive Director and the Chair. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 3 12.2) Purchases of less than$3000 may be made at the discretion of the Executive Director or Chair without competitive quotes. However,reasonable diligence should be exercised to comparatively shop for available sources. ARTICLE 13. LEASES AND OTHER CONTRACTUAL AGREEMENTS 13.1) The Commission conducts a major part of its operations from leased facilities. Leases and other contractual agreements are negotiated by the Executive Director and executed with the approval of the Chair. 13.2) All new property leases require the approval of the Commission. 13.3) The Executive Director and the Chair are authorized to develop and enter into contractual agreements with vendors,bankers, and third parties for the purpose of ensuring the Commission's general operations.Federal guidelines must be followed for contracts which will be submitted for grant reimbursement. See JPA Article 6.13. Contracts must also conform to the requirements applicable to contracts and purchases of its Parties. 13.4) The Commission shall set a monetary cap on those contracts. Under state law,the Commission can only exercise powers held by at least one of its members, and none of the members gives unlimited contracting authority to an executive officer. ARTICLE 14. BANK ACCOUNTS AND BANK RECONCILIATIONS 14.1) The Executive Director shall maintain and oversee the Commission's bank accounts,and ensure the accuracy of the Commission's day-to-day financial operations. These accounts may be changed as the Commission's financial conditions and requirements change. 14.2) All check,cash, and EFT deposits are reviewed and recorded by the Executive Director and deposited in the appropriate Account. Payments are disbursed as needed to meet obligations or ongoing operational expenditures. 14.3) Three individuals will be approved by the Commission to be signatories on the Bank Account. Two of the three approved signatures shall be required on all checks or withdrawal requests. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 4 ARTICLE 15. FINANCIAL STATEMENTS 15.1) The Commission's financial statements shall be prepared on a regular basis in accordance with Generally Accepted Accounting Principles("GAAP"). 15.2) Under GAAP,revenues and expenses are classified based on the existence of donor- imposed restrictions. 15.3) The Executive Director will provide the Financial Statements to the Treasurer and/or the Chair for review.After review,the Financial Statements will be presented to the Commission for approval. ARTICLE 16. AUDIT The Commission will have periodic audits and financial reviews that would be scheduled according to Article 6.12 of the Joint Powers Agreement. ARTICLE 17. INSURANCES Reasonable and adequate coverage will be maintained to protect the Commission's interests as well as the Commission and the Commission's employees. The following insurance policies shall be kept on a yearly basis: Commercial Property Insurance,Bond Insurance,Employee's Life Insurance,Workers Compensation Insurance,Long-Term Disability Insurance, and Employee's Health&Dental Insurance. Insurance Policies shall be carefully reviewed by the Executive Director before renewal each year. ARTICLE 18. BONDING All persons with access to the Commission's funds shall be covered through a Bond Insurance policy. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 5 ARTICLE 19. PROPERTY AND EQUIPMENT 19.1) Property and equipment purchases shall be stated at cost. 19.2) Purchase, installation and maintenance of telephone equipment,telephone lines, office equipment,computer equipment, etc. shall be approved by the Chair after discussion and approval by the Executive Director. ARTICLE 20. THE RECORDS OF THE COMMISSION 20.1) The records of the Commission will be maintained in compliance with the Minnesota Government Data Practices Act(Minnesota Statutes Chapter 13) and Minnesota Statutes sections 15.7 and 138.17. 20.2) Access to personal and protected information shall be restricted to relevant Parties. ARTICLE 21. DOCUMENT RETENTION Financial documents are retained for a period of time in keeping with State law. ARTICLE 22. TAX REPORTING The Commission is exempt from federal income taxes.Accordingly,no provisions for income taxes shall be reflected in the financial statements. FINANCIAL POLICIES AND PROCEDURES AMENDMENT 1. I-494 Corridor Commission Dues Calculation Each Party shall pay to the Commission an annual amount calculated by multiplying$.34 times the number of the Party's inhabitants based on the most recent census certified population estimate of the Metropolitan Council. 1-494 Corridor Commission Financial Policies and Procedures 2017 Page 6 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Paul Schlueter Declare 2014 Jeep Grand Cherokee as Surplus VIII.P. Equipment and Authorize Ordering of a Fleet Services Replacement Vehicle Requested Action Move to: Declare 2014 Jeep Grand Cherokee Unit#251 as surplus equipment and authorize ordering of a replacement 2018 Jeep Grand Cherokee for a total cost not to exceed $30,000.00. Synopsis The Police Department has a 2014 Jeep Grand Cherokee that is used for undercover activities. That vehicle has over 100,000 miles on it and is due for replacement. The Department is requesting to replace this vehicle with another Jeep Grand Cherokee. The total cost to replace this vehicle including setup and special lighting will be under$30,000. The 2014 Jeep Grand Cherokee will be repurposed for other use within the City or sold at auction in accordance with City Code 2.86, Subdivision 3: Disposal of Excess Property. This purchase will be funded through the Fleet Capital Internal Service Fund and adequate dollars are currently available to fund this purchase. The City of Eden Prairie participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables the City to buy vehicles and equipment under the terms of contracts already negotiated by the State of Minnesota. This replacement vehicle will be purchased using the State of Minnesota CPV program. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 13-5844 ITEM NO.: Rod Rue Adopt a resolution approving appraisal values VIII.Q. Public Works/Engineering and property acquisition related to the Eden Prairie Road Connection to CSAH 61 Requested Action Move to: Adopt a Resolution approving the appraisal values for the property acquisitions for the Eden Prairie Road Connection to CSAH 61, City Project Number I.C. 13-5844 (the "Project") and authorizing the City Attorney and City Engineer to acquire the properties for the Project by direct negotiation or condemnation. Synopsis The City Council previously authorized the City Engineer to proceed with the Project. This action adopts a resolution approving the appraisal values for the properties to be acquired and authorizes the City Attorney and City Engineer to acquire the properties needed for the Project. Background Information The City of Eden Prairie is authorized to acquire real property which is needed for public use or purposes. Minnesota State Statutes Chapter 117 requires an approved appraisal of value to be presented to property owners prior to acquisition of property by a governmental entity. The City Council previously authorized the City Engineer to proceed with the Project. The Project includes the acquisition of land in fee, temporary easements, and other rights and interest by the City from various property owners. The City Attorney obtained market value appraisals for parcel numbers 27, 34, 35, 36, and 37 as detailed on Exhibit A, which is provided to the City Council only as confidential non-public data. The appraisal for the final parcel, parcel 41, is not yet complete because construction limits and the scope of the easement required are not yet determined. The City Council will be asked to approve the appraisal value for parcel 41 at a later date. Subject to City Council approval, the City Attorney and City Engineer will present the market value appraisals to the property owners for the purposes of acquisition of land in fee, temporary easements, and other rights and interest by the City by either direct negotiation or condemnation. Attachments Parcel Maps Resolution EXHIBIT A Parcel No./Owner Property Interest Appraisal Amount Parcel 27 Wolter Temporary Construction Easement $1,200.00 Parcel 34—Edstrom Temporary Construction Easement $4,200.00 Parcel 35 —Buenz Permanent Roadway and Utility $102,600.00 Easement; and Temporary Construction Easement Parcel 36—Ryan Permanent Roadway and Utility $8,975.00 Easement; and Temporary Construction Easement Parcel 37—Edstrom Permanent Roadway and Utility $16,900.00 Easement; and Temporary Construction Easement CITY OF EDEN PRAIRIE EDEN PRAIRIE ROAD RIGHT OF WAY ACQUISITION SRF No. 10150 JULY 18,2017 PARCEL 27 EASEMENT DESCRIPTION OWNER: MICHELLE M. WOLTER P.I.N.29-116-22-44-0032 PROPERTY DESCRIPTION AND OWNER ACCORDING To HENNEPIN COUNTY AUDITOR RECORDS A temporary easement for construction purposes over, under, across and through the West 10.00 feet of the South 75.00 feet of Lot 2,Block 1, WHITETAIL BLUFF, Hennepin County, Minnesota, according to the recorded plat thereof. Said temporary easement to expire H:IPrg+eetr4 1 00011 0150 1H1.ML1 DOC'IRWIParce!27 07182017_dner x \ --- -_- \\ I \,, i 1 e 25 Sa zinnia in feet I - I T ,,,,�� I • ' � ■ . _ \ i . OP %a —' 7 i ;N p r I i 4 lawT . C r IE+I I I � N ? -- r b'., , P 1 I 'I J.TF - • IIIPID it I Il / 'I 1► �'- MICHELLESM._WOLTTEE� ` lc oI --` ---- - ------ r. , .a .3 --- - .. u� I I I ► .a • i .. a 1 ► 10.00' . slira�� ) -�Ir ` _ 9•11F. at 00 , I ►I Jr D. LEGEND I a of PROPOSED RIGHT OF WAY i i` ''' oPROPOSED TEMPORARY EASEMENT 1 1 It H f' + in \% ' c I :..•% ci • 27 AREA COMPUTATIONS \i Q. I r- • p `. ' o EXISTING PARCEL = 67,151 SF (1.54 ACRE) i d � _+r' * �' • _ ' o PROPOSED R/W = 0 SF (0.00 ACRE) 1 /' + I' L • ., . Il Z -- -- - - — - - REMAINING PARCEL = 67,151 SF (1.54 ACRE) I / it a' ' ' I COINST. LIMITS d PROPOSED TIE = 752 SF (0.02 ACRE) ` I ; { Lad I 1 2 PROPOSED D/U = 0 SF (0.00 ACRE)In_ J I ► I, z 14.1;,1 Eden Prairie Road Parcel 27 Consulting Group,Inc. Right of Way Exhibit- Residential (Michelle M. Wolter) Jab p10150 City of Eden Prairie 712412017 I CITY OF EDEN PRAIRIE EDEN PRAIRIE ROAD RIGHT OF WAY ACQUISITION SRF No. 10150 Jul.Y 18,2017 PARCEI,34 EASEMENT DESCRIPTION OWNER:DEAN R. &K.EDSTROM P.I.N.29-116-22-44-0016 PROPERTY DESCRIPTION AND OWNER ACCORDING To HENNEPIN COUNTY AUDITOR RECORDS A temporary easement for construction purposes over, under, across and through the West 14.00 feet of Tract B, REGISTERED LAND SURVEY NO. 756, Hennepin County, Minnesota, according to the recorded plat thereof. Said temporary easements to expire M IProjecL iGUO 1OJ5O HI-M1J DOCIRWIPu,cel t4 0718201 7_doer r I , 1 }� , AREA COMPUTATIONS LEGEND r II 1 t EXISTING PARCEL = 44,698 SF (1.03 ACRE) ++ ' I . I i PROPOSED R/W = 0 SF (0.00 ACRE) PROPOSED RIGHT OF WAY 1 � I I '� REMAINING PARCEL = 44,698 SF (1.03 ACRE) PROPOSED TEMPORARY EASEMENT a �� PROPOSED T/E = 2,160 SF (0.05 ACRE) oQ ' ] PROPOSED D/U = 0 SF (0.00 ACRE) rr i 1 I 1 y fk-1 , 1 o 25 so t . ti j --i } 1E 1 ` 1 I i scale In fee+ ti I j 1 1 1 Z 1 II ``i I '' I • F _ e ; � 14lpr• .0{]' f.r�. -• �► / y n� i ' I I ,4, Z 4+ * �,,� if I 1 1 - V. -IC, .A . Apr- . „tRa 7 4141 ' 1 S:r. ' ri• i 4w a 1 EN I 1 1 ' ; - �_ , i 1 °- PID 2911622440016 i ,' I { l II. t . MEAN_R EDSTROM 1 al''. • - • it I 0 I \ 41\ 4 I 1 •- - Is" 70 \\LI , \ , . •Pit: . . 1 li, #111r, . ite. . ii. .- 1, A g 1` I 11 Ex. RAVI 'k e� - Y . J le- ' cTI _ ..., _,., , , \, \ _. ,,, _ , .,. .. ca s �l 1, - - - _-, r —1 to 4,,, ` 1 c i it\\ yi \ I I i,,NINN\\ -- f ,� 1, l j CONST. LIMITS /' 15 ' 1, a � t l n r 1 1 �l1I4 -- Nis I Eden Prairie Road Consulting Group,Inc. Right of Way Exhibit- Residential (Dean R. Edstrom) Parcel 34 Job 410150 City of Eden Prairie 7124/2017 I CITY OF EDEN PRAIRIE EDEN PRAIRIE ROAD RIGHT OF WAY ACQUISITION SRF No . 10150 JULY 18 , 2017 PARCEL 35 EASEMENT DESCRIPTION OWNER: ADAM BUENZ P . I .N . 29 - 116 -22 -43 - 0003 PROPERTY DESCRIPTION AND OWNER ACCORDING To HENNEPIN COUNTY AUDITOR RECORDS A perpetual easement for roadway and utility purposes over, under, across and through part of the following described property : That part of the Southwest Quarter of the Southeast Quarter of Section 29 , Township 116 , Range 22 , Hennepin County, Minnesota described as beginning at a point on the west line of the East Half of said Southwest Quarter of the Southeast Quarter distant 486 feet southerly from the northwest corner thereof; thence southerly along said west line 162 feet; thence east parallel with the north line thereof 200 . 04 feet; thence deflecting right 68 degrees 10 minutes to the centerline of Eden Heights Road ; thence easterly and northerly along said centerline to its intersection with a line running parallel with the north line of said Southwest Quarter of Southeast Quarter through the point of beginning ; thence west to the point of beginning . Said perpetual easement being that part of said described property lying southerly, southeasterly and easterly of a line run parallel with and distant 33 . 00 feet northerly, northwesterly and westerly of a line described as commencing at the northeast corner of Outlot B , REEDER RIDGE, Hennepin County, Minnesota, according to the recorded plat thereof; thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215 . 56 feet to the point of beginning of said described line ; thence South 89 degrees 17 minutes 05 seconds East a distance of 315 . 48 feet; thence northeasterly 415 . 87 feet along a tangential curve concave to the northwest having a radius of 241 . 00 feet and a central angle of 98 degrees 52 minutes 11 seconds and there terminating . A 30 . 00 foot temporary easement for construction purposes over, under, across and through said described property . Said temporary easement lies northerly of and adjacent to a line run parallel with and distant 33 . 00 feet northerly of a line described as commencing at the northeast corner of Outlot B , REEDER RIDGE, Hennepin County, Minnesota, according to the recorded plat thereof; thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215 . 56 feet to the point of beginning of said described line ; thence South 89 degrees 17 minutes 05 seconds East a distance of 315 . 48 feet and there terminating . Together with a 4 . 00 foot temporary easement for construction purposes over, under, across and through said described property . Said temporary easement lies northwesterly of and adjacent to a line run parallel with and distant 33 . 00 feet northwesterly of a line described as beginning at the terminus of the last above described line ; thence northeasterly 316 . 04 feet along a tangential curve concave to the northwest having a radius of 241 . 00 feet and a central angle of 75 degrees 08 minutes 07 seconds and there terminating . Together with a 14 . 00 foot temporary easement for construction purposes over, under, across and through said described property . Said temporary easement lies northwesterly and westerly of and adjacent to a line run parallel with and distant 33 . 00 feet northwesterly and westerly of a line described as beginning at the terminus of the last above described line ; thence northeasterly and northerly 94 . 21 feet along the continuation of said curve having a central angle of 22 degrees 29 minutes 33 seconds and there terminating . Said temporary easements to expire . H: Projects110001101501H7-MUIDOC1RWlParce135 07182017. docx \ oJAL\ ' , Ale_ �•M4 '1 0 25 50 . . et to„ . ---- N , . • •_____,i0,- , ,, ,. , 0 , . A 7 c , ` I ,` \, ,1� Ar101 * - F.• Y - .. _ t SCole in feet t. N __-r- L t A, . '4, T, 4:- . -ti — 4 4' • i it : \\ I __-- le- p • . rf, c..4 ' • ik .-4, ,41, i i , \\ ` 'M t -'� - *.! � • t r LEGEND � \\ \\\\\\ '' ` ,, ` V i ' (j %l' PROPOSED RIGHT OF WAY �` \\\ \\\ x ' ' . 4 -4 2,40 f4 � - ► T = PROPOSED TEMPORARY EASEMENT \ Ill r• • .i' 1 ` \ \ \ �\ ,� p. �' �_ , �. � ' AREA COMPUTATIONS \)TI \ I` \ \\\ \\' �,„s . � ' t t -, �� EXISTING PARCEL = 201,309 SF (4.62 ACRE) \ 1 F o ` ' 1 +_~}, : t , PROPOSED R/W = 7,322 SF (O.17 ACRE) `� \� \I \ \ n 1 - �� �+ *� _' < ' ' ,, loci:' ; lilt , , • , �~ REMAINING PARCEL = 193,987 SF (4.45 ACRE) PROPOSED T/E = 3,916 SF (0.09 ACRE) `. \ �\\` \ , y ' ;" + �_ ' PROPOSED D/U = 0�SF (0.00 ACRE) il \ \ \ \ . ilirt ,_• . ii . „• , [ \ - --_ irk, i, .:''.. 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Right of Way Exhibit- Residential (Adam Buenz) Parcel 35 Job#10150 City of Eden Prairie 7/24/2017 CITY OF EDEN PRAIRIE EDEN PRAIRIE ROAD RIGHT OF WAY ACQUISITION SRF No. 10150 JULY 18,2017 PARCEL 36 EASEMENT DESCRIPTION OWNER: PERRY&MICHELLE RYAN PIN,29-116-22-43-0006 PROPERTY DESCRIPTION AND OWNER ACCORDING To HENNEPIN COUNTY AUDITOR RECORDS A perpetual easement for roadway and utility purposes over, under, across and through part of the following described property: That part of the East Half of the Southwest Quartet of the Southeast Quarter of Section 29, Township 116, Range 22, Hennepin County, Minnesota lying south of Eden Heights Road and west of the East 171 feet thereof. Said perpetual easement being that part of said described property lying northerly of a line run parallel with and distant 33.00 feet southerly of a line described as commencing at the northeast corner of Outlot B, REEDER RIDGE, Hennepin County, Minnesota, according to the recorded plat thereof; thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215.56 feet to the point of beginning of said described line; thence South 89 degrees 17 minutes 05 seconds East a distance of 315.48 feet; thence northeasterly 415.87 feet along a tangential curve concave to the northwest having a radius of 241.00 feet and a central angle of 98 degees 52 minutes 11 seconds and there terminating. A 50.00 foot temporary easement for construction purposes over, under, across and through said described property. Said temporary easement lies southerly of and adjacent to a line run parallel with and distant 33.00 feet southerly of the following described "Line A". "Line A" is described as commencing at the northeast corner of Outlot B, REEDER RIDGE, Hennepin County, Minnesota, according to the recorded plat thereof; thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215.56 feet to the point of beginning of said "Line A"; thence South 89 degrees 17 minutes 05 seconds East a distance of 315.48 feet and there terminating. Together with a 30,00 foot temporary easement for construction purposes over,under, across and through said described property. Said temporary easement lies southerly of and adjacent to a line run parallel with and distant 33.00 feet southerly of a line described as beginning at the terminus of said "Line A"; thence northeasterly 100,00 feet along a tangential curve concave to the northwest having a radius of 241.00 feet and a central angle of 23 degrees 46 minutes 27 seconds and there terminating. Together with a 52.00 foot temporary casement for construction purposes over, under, across and through the West 23,00 feet of said described property. Said temporary easement lies southerly of and adjacent to a line run parallel with and distant 83.00 feet southerly of said first above described"Line A". Said temporary easements to expire 11:IProjecrs410001101501X1-MU4UOCU2W4Parcel36 07182017.docx _� ;--o — — — —--- --EDEN PRAIRIE ROAD - -—--- -—-—--- ��--/_ 1__ -- - - r - //// r z /i / - -i �Zm` — - J I r scale In fear ■■ /// /'� /- p ■ // r � LEGEND ■- III `I, /� Y r COHST. LIMITS PROPOSED RIGHT OF WAY .01 /I;�f I / r N :? / / / . 1 o -' _ - - PROPOSED TEMPORARY EASEMENT ,/I / / _ o' _ 4. • J ' ', I ! f �j I ' , /.� PIO 2911622430006 AREA COMPUTATIONS / R c EXISTING PARCEL = 48,186 SF (1.11 ACRE) ��� _ t PERRY RYAN & MICHELLE RYAN PROPOSED R/W = 2,823 SF (0.06 ACRE) /r' ``a' - - o REMAINING PARCEL - 45,363 SF (1.05 ACRE) ' / +o �' PROPOSED T/E = 6,927 SF (0.16 ACRE) �' PROPOSED ❑/U = 0 SF (0.00 ACRE) !. - 1 / r r ` 1 Ij _ a : C / , - �1 1 CJ ' l' 4 r jj , . .* If . . fill 2 . I I ' 1 r ., — 1 ' O r 1• • II d LA /- '/ ;I I - o - +� _ � � r 1 o - I - In �[ I 1 r I t T ff:i N I Eden Prairie Road Consulting Group,Inc. Right of Way Exhibit- Residential (Perry Ryan & Michelle Ryan) Parcel 36 Job#1015D City of Eden Prairie 7lNai T 1 CITY OF EDEN PIAI E EDEN PRAIRIE ROAD RIGHT OF WAY ACQUISITION SRF N0. 10150 JULY 18,2017 PARCEL 37 EASEMENT DESCRIPTION OWNER: DEAN R.EDSTROM P.Y.N.29-11 6-22-43-0001 PROPERTY DESCRIPTION AND OWNER ACCORDING TO HENNEPIN COUNTY AUDITOR RECORDS os A perpetual easement for roadway and utility purposes over, under, across and through part o1 the following described property: The East 171 feet of that part of the East Half of the Southwest Quarter of the Southeast Quarter of Section 29, Township 116, Range 22, Hennepin County, Minnesota lying south of Eden Heights Road. Said perpetual easement being that part of said described property lying northerly of a line run parallel with and distant 33.00 feet southerly of a line described as commencing at the northeast corner of Outlot B, REEDER RIDGE, ;Hennepin County, Minnesota, according to the recorded plat thereof; thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215.56 feet to the point of beginning of said described line; thence South 89 degrees 17 minutes 05 seconds East a distance of 315.48 feet; thence northeasterly 415,87 feet along a tangential curve concave to the northwest having a radius of 241.00 feet and a central angle of 98 degrees 52 minutes 11 seconds and there terminating. A temporary easement for construction purposes over, under, across and through that part of the following described property: The East 171 feet of that part of the East Half of the Southwest Quarter of the Southeast Quarter of Section 29, Township 116, Range 22, Hennepin County, Minnesota lying south of Eden Heights Road. Said temporary easement is described as beginning at the intersection of the north line of said described property with a line run parallel with and distant 33.00 feet southerly of the following described "Line A"; thence southwesterly along said parallel line to the west line of said described property; thence southerly along said west line a distance of 12.30 feet; thence northeasterly deflecting to the left 108 degrees 58 minutes 30 seconds a distance of 134.80 feet; thence easterly deflecting to the right 17 degrees 41 minutes 45 seconds a distance of 43.54 feet to the east line of said described property; thence northerly along said east line to the northeast corner of said described property; thence southwesterly and westerly along the northerly line of said described property to the point of beginning. Said "Line A" is described as commencing at the northeast corner of Outlot B, REEDER RIDGE, Hennepin County, Minnesota, according to the recorded plat thereof, thence South 84 degrees 27 minutes 19 seconds West, assumed bearing, along the northerly line of said Outlot B a distance of 215.56 feet to the point of beginning of said described line; thence South 89 degrees 17 minutes 05 seconds East a distance of 315.48 feet; thence northeasterly 415.87 feet along a tangential curve concave to the northwest having a radius of 241.00 feet and a central angle of 98 degrees 52 minutes 11 seconds and there terminating. Said temporary easement to expire - 11.-lhvjeatat jQPQflRl500-MUDOC R FPlParae!37 07182017.dnec X LEGEND AREA COMPUTATIONS Y J f,"U f EXISTING PARCEL = 51,214 SF (1.18 ACRE) f / 1 1\ PROPOSED RIGHT OF WAY PROPOSED R/W = 1,424 SF (0.03 ACRE) f 1 1I PROPOSED) 1 . TEMPORARY EASEMENT REMAINING PARCEL = 49,790 SF (1.15 ACRE) J i +' PROPOSED TIE = 1,611 SF (0.04 ACRE) / � 1 ^ PROPOSED D/U = 0 SF (0.00 ACRE) 7 J l% 0 0 =5 50 -- AV, ,r{ f F V / 0 _ - r 171.00' - — r ,� i 9.00 y _/ / am; - - -EDEN PRAIRIE ROAD=--/- — �- - pv f r` _ �� A r ' " "8 t • EX. R/N f f ,. off,._ - • ti I c �' /. -ice-. /F///// /j - _ .! ' loo //�7. r'� l CONST. LIMITS L., /a / f O I I r,/ / __/ T �J I PIR 2911622430001 / //// F • J DEAN_R. EDSTROM To 1/1/,„ /,'//f/ I -`f 1 / I fJ ! ffff , o � I fili O /��, o I - O / U 1.., ....7 ' 40 I %.17'//' ''N.•., ,.r.., 6. ''' 1 L -. - • rola I Eden Prairie Road Parcel 37 Consulting Group,Inc. Right of Way Exhibit- Residential (Dean R. Edstrom) Job#10150 City of Eden Prairie 712412017 1 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2018- RESOLUTION APPROVING THE APPRAISAL VALUES AND ACQUISITION OF PROPERTY RELATED TO THE EDEN PRAIRIE ROAD CONNECTION TO CSAH 61, CITY PROJECT NO.: I.C. 13-5844. WHEREAS, the City of Eden Prairie (the "City"), is authorized to acquire real property which is needed for public use or purposes; and WHEREAS,the City intends to construct improvements at Eden Prairie Road Connection to CSAH 61 (Flying Cloud Drive), City Project No.: I.C. 13-5844(the"Project"); and WHEREAS, the construction of the Project will require the acquisition of land in fee, temporary construction easements, and other rights and interest by the City; and WHEREAS, the City Attorney retained an independent appraiser who provided appraisals stating the fair market value of the properties proposed to be acquired; and WHEREAS, subject to City Council approval, the City Attorney and City Engineer will use the appraisals to make offers to purchase the needed property rights from the impacted property owners either by direct negotiation or condemnation for the values stated in the non-public exhibit provided to the City Council; and WHEREAS,the Project construction schedule contemplates that work will begin in the fall of 2018; and WHEREAS, it is necessary that the City have title and possession to the necessary property for the Project before construction contracts may be let. NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL: 1. The recitals set forth above are incorporated herein. 2. The City Attorney and City Engineer are authorized to make offers to acquire interests in real property for the Project in the amounts set forth in the non-public exhibit previously provided to the City Council. 3. The City Attorney and City Engineer are authorized and directed to take all steps necessary to acquire the property for the Project described in the non-public exhibit by direct negotiation or condemnation and the use of the quick take procedure authorized under Minnesota Statutes Section 117.042 1 ADOPTED by the Eden Prairie City Council on January 2 , 2018. Nancy Tyra-Lukens,Mayor ATTEST: SEAL Kathleen Porta, City Clerk 2 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: George Esbensen, Fire Chief Agreement for Implementation of Fire Mobility VIII.R. Requested Action Move to: Approve the agreement for implementation of Fire Mobility for$23,285. Synopsis Fire Mobility is a new module offered by Tyler for their Public Safety application- New World. The Fire Department will work with Tyler to implement this in conjunction with the upgrade to Enterprise CAD. Fire Mobility is necessary in order to deliver pre-plan information to responding fire apparatus. Currently, the Department uses a pieced together, partial solution that does not meet on-scene information needs. Background Cost estimates for this project include: - Software upgrade: $22,125 - Implementation Services: $1,160 - Ongoing Maintenance: $250 per month or$3,000 per year Total: $23,285 (one-time cost) Attachment Quote and agreement from Tyler Technologies CrewForce Investment Summary CITY OF EDEN PRAIRIE,MN November 9,2017 A. LICENSE FEES ITEM DESCRIPTION INVESTMENT MOBILE SOFTWARE 1. New World Mobility Server 20,000 2. New World Mobility Client Software(25 Units) 11,875 CrewForce 475 ea. 11,875 STANDARD NEW WORLD SOFTWARE LICENSE FEE $31,875 LESS INTRODUCTORY DISCOUNT (2,375) LESS DISCOUNT IF CONTRACT EXECUTED BY DECEMBER 15,2017 (7,375) TOTAL TYLER SOFTWARE LICENSE FEES DUE S22,125 B. PROFESSIONAL SERVICES ITEM DESCRIPTION INVESTMENT PROFESSIONAL SERVICES 1. Fixed Installation Service Fees: 1,160 Mobility Implementation 1,160 TOTAL IMPLEMENTATION SERVICES $1,160 TOTAL ONE TIME COST INTENANCE AND SUPPORT FEES ITEM I DESCRIPTION INVESTMENT 1. MAINTENANCE AND SUPPORT AGREEMENT(Per Year Cost): Maintenance and Support to begin July 1,2018 at the end of the no-charge maintenance period. Maintenance will be prorated and will be added to the Client's current Maintenance and Support Agreement,and thereafter in a lump sum amount together with Client's then-current maintenance and support fees for previously licensed software. Year 1 Maintenance: No Charge Year 2 Maintenance: $4,646 The software,services,and hardware,as applicable,that are itemized above,are hereby added to your existing Agreement with us.These fees will be invoiced to you in full upon receipt of your signed quote.Travel expenses shall be invoiced,as applicable.The terms and conditions of your Agreement will otherwise control. Authorized Client Signatory: Signature Date PRICING VALID THROUGH DECEMBER 15,2017. City of Eden Prairie,MN Invest rent S ummary NEW WORLD PUBLIC SAFETY SOFTWARE 1458-17A2A 1109 Add 25 CrewForce CONFIDENTIAL AND PROPRIETARY Page 1 Pricing Assumptions Personal Computers must meet the minimum hardware requirements for New World products.Microsoft Windows 7/8 or later is required for all client machines.Windows 2008/2012 Server and SQL Server 2008/2012 are required for the Application and Database Server(s). New World product requires Microsoft Windows 2008/2012 Server and SQL Server 2008/2012 including required Client Access Licenses(CALs)for applicable Microsoft products.Servers must meet minimum hardware requirements provided by Tyler. New World product requires Microsoft Excel or Windows Search 4.0 for document searching functionality;Microsoft Word is required on the application server for report formatting. Tyler recommends a 100/1000MB(GB)Ethernet network for the local area network. Wide area network requirements vary based on system configuration,Tyler will provide further consultation for this environment. Does not include any required 3rd party hardware or software. New World Mobility Client software supports Apple iPhone 6S,iPad Air 2 or newer,iPad Mini 4 or newer and iPad Pro,and iOS 10.2.1 or latest version. C ity of E den Prairie,MN Investment S ummary NEW WORLD PUBLIC SAFETY SOFTWARE 1458-17A2A 1109 Add 25 CrewForce CONFIDENTIAL AND PROPRIETARY Page 2 CITY COUNCIL AGENDA DATE: SECTION: Public Hearings January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning Nine Mile Creek Watershed District— IX.A. Janet Jeremiah/Beth Novak-Krebs Amendment of Declaration of Covenants, Conditions and Restrictions, Requested Action Move to: • Close the Public Hearing; and • Approve the Amendment to the Declaration of Covenants, Conditions, and Restrictions for the Nine Mile Watershed District. Synopsis The Nine Mile Creek Watershed District office has been located at 12800 Gerard Drive in Eden Prairie since 2011. The property is located in a single-family neighborhood. When the property was converted from a single-family home to offices, a Declaration of Covenants, Conditions and Restrictions was recorded for the property as part of the Developer's Agreement. That document limits the use of the property to the Nine Mile Creek Watershed District and places a number of restrictions on its use. The Watershed District is requesting amendments for two of the restrictions in the Declaration of Covenants, Conditions, and Restrictions. The Watershed District is requesting to amend Section 2, paragraph 3 to increase the limit of the number of employees using the Property as their office from three (3) to five (5) FTE employees, not including student interns and to increase the limit of the number of Board of Managers evening meetings per year on the Property from sixteen(16) to twenty(20). Background In 2011, Barbara Kaerwer donated her single family home and property to the Nine Mile Creek Watershed District. The home was converted to offices and meeting space for the Watershed District's use. At that time, the property was reguided from Low Density Residential to Parks/Open Space and Public Quasi Public and rezoned from R1-22 to Public. Being a single family home at one time, the property is located in a residential neighborhood. Nin In order to address concerns Watershed District about the use of the property and Offices potential impacts to the neighborhood, a Declaration of d$ T Covenants, Conditions and afAlle ro .,. " "11411Restrictions was recorded for the - property on February 25, 2011. #, iri illit - . The Declaration of Covenants, ;4 s:• u Conditions and Restrictionsk CA, f' i ri '' �/i.'1T ,- -: . - includes language allowing the ,, ,.. yr ; . - ` Declaration to be amended only - ?� with the written approval of City. 1 • . ip At.i ,- •,... - -' ', I �,r •it 'fir'f �` . it' •The Watershed District is M1I !� +i, ''x' ' requesting an amendment to the w f, ;�, Declaration. The District �, .- .• dr- :. •— i" currently has three (3) FTE's, but '• ', it .' - ?. �" . due to current and anticipated ,_ . ' ..s ' x,' . - `�: ir workloads, the Managers are . _ . �• . 4, x: _ requesting to increase the - . -, k -) ;-' _ s • - number to five (5) FTE's. They `=' . -', ;_ , �. r 4 ' 9 , — would like have the flexibility to '�• y j -- '. ••. add staff to implement their # 7 jr Water Management Plan and ` ,_ . ' ` �� r A. eliminate the need for relying on outside consultant support. In addition, the Board currently has twelve (12) Board meetings each year to take care of basic business. With the limit of only sixteen (16) Board meetings per year, it only allows for four(4) additional meetings to conduct other business. The District is requesting to increase the number to twenty(20) Board meetings per year, which provides for an additional four(4) meetings to conduct other business such as workshops to design specific projects and meetings to respond to immediate issues. There are twenty-six (26)parking stalls on the1. property. . �.� a ,- Based on the size of the buildin g, they are required to have twenty-four(24)parking ' ______/14 spaces. Sixteen (16) of the parking stalls are pavedi-77-.7-7/-- with permeable pavers and the remaining stalls are . permeable turf. Though the balance of the parking lot looks like turf, it is designed to be parked on and ,0,2, i it reduces the amount of impervious surface on the .t. i + property. The parking lot is sized appropriately to --_ _ - accommodate additional staff. An increase of I y employees from 3 to 5 will increase daily traffic by . 66%. With two additional employees, the traffic generated is equivalent to 2 to 6 single family homes. There have been no complaints about employee trips. The daily trip generation for any group meeting at the facility will generate up to 40 trips per meeting. Four additional meetings will increase the total number of trips per year by 20%. Over the years, there have been no complaints about the number of Board meetings held at the facility or the traffic associated with the Board meetings. The 120-Day Review Period Expires on March 21, 2018. Attachments Aerial Map Amendment of the Declaration of Covenants, Conditions, and Restrictions Aerial Map: Nine Mile Creek Watershed District Address: 12800 Gerard Drive Eden Prairie, Minnesota 55346 it ,,xt , ,,,, \ ' Nine Mile Creek i` r - Watershed District Property '' Ir'. • , i , � . . colon priV�GoC iit A Gerard Ittfivi , , g/41160 illa Aptitive Ci di 111 13 l' 0!. ., •Y a 0 120 480 Feet ry. I 1 i I i I FIRST AMENDMENT TO DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS This First Amendment to the Declaration of Covenants, Conditions, and Restrictions is made on this 2nd day of January, 2018 by Nine Mile Creek Watershed District, a political subdivision of the State of Minnesota, hereinafter referred to as "Successor Declarant," and consented to by the City of Eden Prairie, a municipal corporation, hereinafter referred to as "City." WITNESSETH: WHEREAS Successor Declarant is the successor in interest to Barbara Mackey Kaerwer the Declarant under that certain Declaration of Covenants, Conditions and Restrictions made the 8th day of February, 2011, filed on the 25th day of February, 2011 as Document No. T4837640 with the Office of the Registrar of Titles (hereinafter the "Declaration"). WHEREAS Successor Declarant is the owner of real property subject to the Declaration, which property is located within the City of Eden Prairie, Hennepin County, Minnesota, platted and legally described as: Lot 1, Block 1, Kaerwer Addition (the Property); and WHEREAS Successor Declarant desires to amend Section 2, paragraph 3 of the Declaration by this First Amendment and City is willing to consent to the amendment. The Declaration and this First Amendment are hereinafter referred to collectively as the "Amended Declaration." NOW, THEREFORE, Successor Declarant hereby amends the Declaration and declares that the Amended Declaration constitutes covenants to run with the Property in perpetuity, and further declares that the Property will be owned, used, occupied and conveyed subject to the covenants, restrictions, easements, charges and liens set forth in the Amended Declaration, all of which will be binding on all persons owning or acquiring any right, title or interest in the Property and their heirs, successors,personal representatives and assigns. A. Section 2, paragraph 3 of the Declaration is amended in its entirety to read as follows: 3. Public Area Use. 1.1 acres of the Property is guided as Public/Quasi Public under the City of Eden Prairie Comprehensive Guide Plan pursuant to City of Eden Prairie Resolution R- 2010-67 adopted September 21, 2010, and is identified on the map attached hereto as Exhibit A (hereinafter referred to as the "Public Area.") The Public Area shall be used solely and exclusively for office and public educational use by the District, its successors and/or assigns and is subject to the following restrictions: (1) the number of employees using the Property as their office shall be limited to five (5) FTE employees, not including student interns; (2)the District may hold no more than sixteen(16) Citizen Advisory Committee evening meetings per year on the Property; (3)the District may hold no more than twenty(20) Board of Managers evening meetings per year on the Property; and(4)the District may hold no more than two (2) staff meetings of ten (10)persons or more per month on the Property with other governmental units including but not limited to the State of Minnesota, regional public entities, counties and cities; and (5)the District may hold no more than eight(8)Neighborhood Advisory Committee meetings per year on the Property. B. All terms of the Declaration not expressly amended herein remain valid, effective and legally enforceable. C. Recitals. The recitals set forth above are expressly incorporated herein. (Signature page follows.) IN WITNESS WHEREOF, the undersigned have executed this amendment as of the day and year first set forth. Successor Declarant By: Steven Kloiber as president of the Nine Mile Creek Watershed District Board of Managers State of County of This instrument was acknowledged before me on by Steven Kloiber as president of the Nine Mile Creek Watershed District Board of Managers. (Signature of notarial officer) (Stamp) City of Eden Prairie The City of Eden Prairie by execution hereof consents to the above stated First Amendment to Declaration of Covenants, Conditions and Restrictions Date: January 2, 2018 By Its Mayor By Its City Manager State of Minnesota County of Hennepin This instrument was acknowledged before me on January 2, 2018 by Nancy Tyra-Lukens and Rick Getschow, respectively the Mayor and City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. (Signature of notarial officer) (Stamp) This Instrument Was Drafted By: Smith Partners PLLP (MW) 400 Second Avenue South Suite 1-2-0-0 Minneapolis MN 55401 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the City Payment of Claims X. Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote). Synopsis Checks 257471 - 257994 Wire Transfers 1018603 - 1018808 Wire Transfers 6382 - 6403 Purchasing Card City of Eden Prairie Council Check Summary 1/2/2018 Division Amount Division Amount 60,842 304 Senior Board 108 100 City Manager 25 308 E-911 35,018 101 Legislative 33,026 309 DWI Forfeiture 42 110 City Clerk 798 315 Economic Development 1,450,096 111 Customer Service 3,896 445 Cable PEG 11,235 113 Communications 11,025 502 Park Development 8,860 114 Benefits&Training 9,366 509 CIP Fund 8,963 130 Assessing 105 522 Improvement Projects 2006 19,496 131 Finance 401 527 CIP-Leasing Costs 544 133 Planning 28,359 529 Shady Oak Rd-CR 61 South 33,750 136 Public Safety Communications 13,549 804 100 Year History 50 137 Economic Development 35 Total Capital Projectgs Fund 1,568,160 151 Park Maintenance 28,635 153 Organized Athletics 4,434 601 Prairie Village Liquor 130,779 154 Community Center 34,178 602 Den Road Liquor 299,103 156 Youth Programs 1,550 603 Prairie View Liquor 173,799 158 Senior Center 3,450 605 Den Road Building 1,058 159 Recreation Administration 11,894 701 Water Enterprise Fund 252,414 161 Oak Point Pool 29,420 702 Wastewater Enterprise Fund 21,275 163 Outdoor Center 579 703 Stormwater Enterprise Fund 65,551 168 Arts Center 945 Total Enterprise Fund 943,979 180 Police 47,955 184 Fire 12,180 802 494 Commuter Services 27,577 186 Inspections 225 803 Escrow Fund 14,628 200 Engineering 1,081 806 SAC Agency Fund 39,760 201 Street Maintenance 34,996 807 Benefits Fund 523,962 202 Street Lighting 73,023 811 Property Insurance 2,005 Total General Fund 445,973 812 Fleet Internal Service 121,673 813 IT Internal Service 129,548 301 CDBG 67,331 814 Facilities Capital ISF 21,938 303 Cemetary Operation 63 815 Facilites Operating ISF 63,034 312 Recycle Rebate 5,591 816 Facilites City Center ISF 79,161 Total Special Revenue Fund 72,984 817 Facilites Comm.Center ISF 123,026 Total Internal Svc/Agency Funds 1,146,313 435 2008B G.O.Improvement Bonds 1,000 437 G.O.Perm.Improv.2010A 400 Report Total 4,179,335 439 G.O.Refunding Bonds 2011C 525 Total Debt Service Fund 1,925 City of Eden Prairie Council Check Register by GL 1/2/2018 Check# Amount Supplier/Explanation Account Description Business Unit Comments 257572 449,495 GENERAL GROWTH PROPERTIES INC TIF Payment TIF-HO Properties 2nd half TIF payment 6396 287,408 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll taxes PR ending 12.08.17 1018634 276,801 EP CONSOLIDATED PROPERTIES LLC TIF Payment TIF-Eden Shores Senior Housing 2nd half TIF payment 6394 168,173 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR ending 11.24.17 257622 159,214 TE MILLER DEVELOPMENT LLC TIF Payment TIF-Lincoln Parc Apts 2nd half TIF payment 257560 141,014 DOMINIUM TIF Payment TIF-Heights at Valley View 2nd half TIF payment 257536 140,016 BMO HARRIS BANK N.A TIF Payment TIF-Town Center-Windsor Plaza 2nd half TIF payment 257631 127,498 WATERS SENIOR LIVING TIF Payment TIF-Rolling Hills Sr Hsg 2nd half TIF payment 6391 113,989 MINNESOTA DEPT OF REVENUE Sales Tax Payable Historical Culture Sales tax November 2017 1018723 94,517 XCEL ENERGY Gas Street Lighting 1018808 84,274 XCEL ENERGY Electric Street Lighting 257888 79,680 DERAU CONSTRUCTION Improvement Contracts Economic Development Fund 257924 59,977 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 257855 59,220 ABM EQUIPMENT AND SUPPLY COMPANY Autos Fleet Capital 257625 52,362 UNITED PROPERTIES TIF Payment TIF-Superior Office Crt 1018704 47,635 LOGIS GIS Staff Augmentation IT Capital 257935 39,362 METROPOLITAN COUNCIL Other Revenue SAC Agency Fund 257585 37,605 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 257763 36,290 ALL STATE CONSTRUCTION SERVICE INC Other Contracted Services Rehab 257723 34,949 MOTOROLA SOLUTIONS INC Equipment Repair&Maint E-911 Program 257752 34,033 ULTIMATE SOFTWARE GROUP,THE Ultimate(prey.Ceridian) IT Operating 257637 33,750 EVINE LIVE INC Right of Way&Easement Shady Oak Rd-CR 61 South 1018792 33,280 LOGIS LOGIS IT Operating 257594 31,929 MINNESOTA DEPT OF HEALTH Licenses,Taxes,Fees Utility Operations-General 257719 31,928 MINNESOTA DEPT OF HEALTH Licenses,Taxes,Fees Utility Operations-General 257589 31,821 LEAGUE OF MINNESOTA CITIES Dues&Subscriptions City Council 257895 29,420 EDEN PRAIRIE SCHOOL Lessons&Classes Oak Point Operations 257969 29,366 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 257700 28,359 HOUSEAL LAVIGNE ASSOCIATES Other Contracted Services Planning 257529 28,092 AQUATIC RESTORATION SERVICE Improvement Contracts Stormwater Capital 257707 27,975 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 1018781 26,108 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 1018633 25,609 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 6393 25,524 EMPOWER Deferred Compensation Health and Benefits 1018632 25,191 CENTERPOINT ENERGY Gas Wastewater Lift Station 1018690 24,419 ADVANCED ENGINEERING&ENVIRONMENTAL SE Process Control Services Wastewater Capital 257856 23,347 ABM ONSITE SERVICES-MIDWEST Janitor Service City Hall-CAM 1018607 23,025 BRAUN INTERTEC CORPORATION Testing Park Acquisition&Development 257659 22,209 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 6392 20,782 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 257875 20,495 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie Village Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 257870 19,496 BOLTON&MENK INC Design&Engineering Improvement Projects 2006 257658 19,158 CABINETPAK KITCHENS Other Contracted Services Rehab 257874 18,308 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie Village Liquor Store 257922 18,296 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 257591 17,577 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 257704 17,196 INTEGRITY REMODELING&DESIGN GROUP LLC Improvement Contracts Stormwater Capital 1018652 16,840 RESTORATION SYSTEMS INC Equipment Repair&Maint Water Treatment 257540 16,770 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Den Road Liquor Store 1018655 16,765 STREICHERS Clothing&Uniforms Police 257614 16,633 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 257961 15,911 REHBEIN'S AGRICULTURAL SERVICES Lime Residual Removal Water Treatment 257706 15,777 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 257635 14,857 XTREME INTEGRATION Other Assets IT Capital 257600 14,827 NAC Contract Svcs-HVAC Dunn Brothers 257603 14,788 PATCHIN MESSNER DODD&BRUMM Right of Way&Easement EP Rd Connect to Flying Cloud 1018773 14,315 2ND WIND EXERCISE Capital Under$25,000 Fitness Center 257653 14,074 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Den Road Liquor Store 6383 13,863 RADIANT SYSTEMS Bank and Service Charges Prairie View Liquor Store 257744 13,473 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 257547 13,284 COLUMBINE TOWNHOMES TIF Payment TIF-Superior Office Crt 1018613 12,681 HYLAND SOFTWARE INC Software Maintenance IT Operating 257944 12,542 NAC Other Contracted Services Fitness/Conference-Cmty Ctr 257633 12,360 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 1018658 12,320 WALL TRENDS INC Contract Svcs-General Bldg Park Shelters 257539 12,280 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Den Road Liquor Store 257584 12,259 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Den Road Liquor Store 257991 11,986 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 257698 11,983 HENNEPIN COUNTY MEDICAL CENTER EMS Supplies-EMS Supplies Police 257915 11,894 HOUSE OF PRINT Printing Community Brochure 257710 11,850 LANDMARK REMODELING LLC Other Contracted Services Rehab 257955 11,623 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 257654 11,342 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store 1018787 11,235 GRANICUS INC Equipment Repair&Maint Cable PEG 257606 10,772 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 257616 10,439 ST.PAUL PORT AUTHORITY Deposits Escrow 257861 9,542 APPLIED ECOLOGICAL SERVICES INC Other Contracted Services Water Capital 1018807 9,440 WM MUELLER AND SONS INC Waste Blacktop/Concrete Water Distribution 257725 9,204 NAC Other Contracted Services City Hall-CAM 6388 8,982 SELECT ACCOUNT HSA Health and Benefits 1018649 8,769 POMP'S TIRE SERVICE INC Tires Fleet Operating 6387 8,719 I-494 CORRIDOR COMMISSION Deposits 494 Corridor Commission 257906 8,387 GRAYMONT Treatment Chemicals Water Treatment 1018720 8,369 WALL TRENDS INC Contract Svcs-General Bldg City Hall-CAM 257543 8,356 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 1018733 8,083 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1 1018749 8,010 WENCK ASSOCIATES INC OCS-Monitoring Stormwater Capital Check# Amount Supplier/Explanation Account Description Business Unit Comments 257732 7,567 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 257627 7,366 VALLEY RICH CO INC Equipment Repair&Maint Water Distribution 257877 7,224 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe City Hall-CAM 257927 7,110 K-TECH SPECIALTY COATINGS,INC Salt Street Maintenance 1018644 6,634 MINNESOTA ROADWAYS CO Improvements to Land Capital Maint.&Reinvestment 1018643 6,548 METRO SALES INCORPORATED* Other Rentals IT Operating 257608 6,500 RIGHTLINE DESIGN LLC Other Contracted Services Communications 1018762 6,497 INTEREUM INC Supplies-General Bldg Arts Center 1018790 6,442 JEFFERSON FIRE&SAFETY INC Protective Clothing-Turn Out G Fire 1018798 6,090 POMP'S TIRE SERVICE INC Tires Fleet Operating 257742 5,948 SIGNATURE MEDIA GROUP INC Clothing&Uniforms Utility Operations-General 1018738 5,903 LYNDALE PLANT SERVICES Contract Svcs-Int.Landscape City Hall-CAM 257864 5,796 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1018712 5,479 PRAIRIE ELECTRIC COMPANY Other Contracted Services Fitness/Conference-Cmty Ctr 257530 5,445 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 6382 5,365 SELECT ACCOUNT HRA Health and Benefits 257568 5,279 FOTH INFRASTRUCTURE&ENVIRONMENT LLC Other Contracted Services Recycle Rebate 1018716 5,250 STAR TRIBUNE MEDIA COMPANY LLC Employment Advertising Organizational Services 257953 5,050 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store 1018648 4,988 PEARSON BROTHERS INC Seal Coating Street Maintenance 1018627 4,969 ADVANCED ENGINEERING&ENVIRONMENTAL SE Other Contracted Services Wastewater Capital 257551 4,888 COMMERCIAL TRUCK COLLISSION INC Equipment Repair&Maint Fleet Operating 1018774 4,800 ADVANCED ENGINEERING&ENVIRONMENTAL SE Equipment Repair&Maint Water Enterprise Fund 257542 4,771 BWS HEATING&AIR CONDITIONING Deposits Economic Development Fund 257987 4,644 VERIZON WIRELESS Other Contracted Services IT Operating 257693 4,417 GRAYMONT Treatment Chemicals Water Treatment 257912 4,414 HENNEPIN COUNTY TREASURER Other Contracted Services General Fund 257683 4,386 FIRST MINNETONKA CITY BANK Deposits 494 Corridor Commission 257735 4,275 POSTMASTER Postage Communications 257575 4,263 GRAYMONT Treatment Chemicals Water Treatment 1018806 4,246 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 1018717 4,226 STREICHERS Protective Clothing Police 257588 4,150 LANDMARK REMODELING LLC Other Contracted Services TIF-Eden Shores Senior Housing 257914 4,070 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 257651 3,999 BLUE TARP FINANCIAL INC Capital Under$25,000 Capital Outlay Parks 257557 3,983 DEPT OF EMPLOYMENT/ECONOMIC DEVELOPMENT Interest Economic Development Fund 1018625 3,810 VINOCOPIA Liquor Product Received Den Road Liquor Store 257918 3,780 ISD 272 Gym Rental Touch Football 6385 3,720 SELECT ACCOUNT FSA-Dependent Care Health and Benefits 1018639 3,715 ITRON INC. Maintenance Contracts Water Metering 257581 3,644 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1018780 3,599 CENTERPOINT ENERGY Gas Den Road Liquor Store 257907 3,565 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Concessions 1018711 3,564 POMP'S TIRE SERVICE INC Tires Fleet Operating 1018771 3,559 VAN PAPER COMPANY Tenant 1 -Cleaning Suppli Fitness/Conference-Cmty Ctr 1018750 3,495 WSB&ASSOCIATES INC Other Contracted Services Capital Maint.&Reinvestment Check# Amount Supplier/Explanation Account Description Business Unit Comments 257701 3,465 IMPACT PROVEN SOLUTIONS Other Contracted Services Water Accounting 1018772 3,456 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 1018654 3,430 SPS COMPANIES Supplies-Plumbing Fire Station#5 6402 3,365 SELECT ACCOUNT FSA-Dependent Care Health and Benefits 1018803 3,336 UNIQUE PAVING MATERIALS Gravel Water Distribution 257699 3,310 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 257566 3,268 FINLEY BROS INC Repair&Maint. Supplies Park Acquisition&Dev Fixed A 257728 3,254 NOKOMIS SHOE SHOP Clothing&Uniforms Street Maintenance 257661 3,166 CENTURYLINK Telephone City Hall-CAM 1018691 3,108 ASPEN WASTE SYSTEMS INC. Waste Disposal Public Works/Parks 1018804 3,040 WALL TRENDS INC Contract Svcs-General Bldg Police City Center 257576 3,031 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Concessions 6384 3,026 AMERICAN EXPRESS Bank and Service Charges Prairie View Liquor Store 257721 3,009 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake 257604 2,970 PAUSTIS&SONS COMPANY Liquor Product Received Den Road Liquor Store 1018747 2,917 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 257731 2,816 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 257646 2,784 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 257692 2,756 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 257740 2,614 SHIRAZI ELHAM Deposits 494 Corridor Commission 257535 2,525 BERNICK'S WINE Liquor Product Received Den Road Liquor Store 1018616 2,514 MPX GROUP,THE Printing Senior Center Admin 257636 2,475 SHADYWOOD TREE EXPERTS INC Equipment Repair&Maint Tree Removal 257643 2,466 AERO DRAPERY AND BLIND Other Contracted Services Facilities Capital 257714 2,436 MACQUEEN EQUIPMENT INC Equipment Repair&Maint Fleet Operating 1018785 2,407 GENUINE PARTS COMPANY Repair&Maint-Ice Rink Fleet Operating 257629 2,389 WARNING LITES Contracted Striping Traffic Signs 257718 2,351 METRO TRANSIT Deposits 494 Corridor Commission 1018631 2,323 BIFFS INC Waste Disposal Park Maintenance 257599 2,250 MRPA Dues&Subscriptions General Fund 1018624 2,234 VAN PAPER COMPANY Direct SuperValu Fitness/Conference-Cmty Ctr 1018801 2,215 STREICHERS Clothing&Uniforms Police 257697 2,188 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police 1018783 2,174 ENVIRONMENTAL PROCESS INC Other Contracted Services Facilities Capital 257632 2,160 WELLENS FARM LTD Waste Blacktop/Concrete Street Maintenance 257971 2,133 SPOK,INC. Pager&Cell Phone IT Operating 257878 2,114 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 257618 2,073 STAPLES ADVANTAGE Office Supplies Police 257900 2,017 FIRE SAFETY USA INC Clothing&Uniforms Fire 1018751 2,005 YOUNGSTEDTS COLLISION CENTER Insurance Property Insurance 257865 1,935 ARVIG Fiber Lease Payments IT Operating 257755 1,925 WELLS FARGO BANK MINNESOTA NA Paying Agent G.O.Penn.Improv.2010A 257869 1,864 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store 257649 1,800 BIKEVERYWHERE,LLC Deposits 494 Corridor Commission 257664 1,757 CLARK ENGINEERING CORP Contract Svcs-HVAC Ice Arena Maintenance 257757 1,707 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 257689 1,588 FORTERRA PIPE& PRECAST Equipment Parts Stormwater Collection 1018609 1,566 COX,KIM Tuition Reimbursement/School Organizational Services 1018761 1,552 HACH COMPANY Laboratory Chemicals Water Treatment 1018660 1,543 WINE COMPANY,THE Liquor Product Received Den Road Liquor Store 257743 1,505 SIGNSOURCE Signs Capital Outlay Parks 257872 1,500 BORN ALBERT&BRENDA Rebates Water Conservation 1018630 1,454 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1018766 1,450 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 257648 1,439 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store 257940 1,400 MN CIT OFFICERS ASSOCIATION Tuition Reimbursement/School Police 257531 1,375 AT YOUTH PROGRAMS LLC Instructor Service Tennis 257670 1,351 CORPORATE TECHNOLOGIES Deposits 494 Corridor Commission 257754 1,326 WELLENS AGRONOMICS,LLC Landscape Materials/Supp Stormwater Collection 1018651 1,287 RENDERS INC Supplies-Snow Removal Park Maintenance 257675 1,284 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 257972 1,256 ST.LOUIS PARK,CITY OF Other Contracted Services TIF-Eden Shores Senior Housing 257759 1,220 YORKTOWN OFFICES Deposits 494 Corridor Commission 257958 1,210 PRAIRIE RESTORATIONS INC Other Contracted Services Park Maintenance 257669 1,204 CORE&MAIN Equipment Parts Water Distribution 257546 1,203 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 257544 1,202 CENTURYLINK Telephone IT Operating 257673 1,200 DAKOTA COUNTY TECHNICAL COLLEGE Conference/Training Street Maintenance 257936 1,181 MIDWEST PLAYSCAPES Equipment Repair&Maint Park Maintenance 257567 1,180 FIRE SAFETY USA INC Protective Clothing Fire 1018757 1,174 ELLIS,ROBERT Tuition Reimbursement/School Organizational Services 1018777 1,135 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 257526 1,132 ABM EQUIPMENT AND SUPPLY COMPANY Equipment Repair&Maint Fleet Operating 257573 1,132 GENERAL OFFICE PRODUCTS COMPANY Other Contracted Services City Center Operations 1018605 1,094 BERRY COFFEE COMPANY Merchandise for Resale Concessions 257660 1,090 CENTURY COLLEGE Training Supply-Weekly Fire 257736 1,072 RANDY'S ENVIRONMENTAL SERVICES Waste Disposal City Hall-CAM 257626 1,070 UNIVERSAL ATHLETIC SERVICES INC Operating Supplies Park Maintenance 1018722 1,063 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store 257926 1,048 KENDELL DOORS&HARDWARE INC Contract Svcs-General Bldg Park Shelters 257620 1,045 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 1018647 1,044 PARLEY LAKE WINERY Liquor Product Received Den Road Liquor Store 257533 1,024 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 257901 1,016 FORTERRA PIPE& PRECAST Equipment Parts Stormwater Collection 1018786 1,003 GRAINGER Equipment Parts Fire Station#3 257624 1,003 TWIN CITIES DOTS AND POP LLC Merchandise for Resale Concessions 257727 989 NEWMAN SIGNS INC Deposits 494 Corridor Commission 257528 985 ANDERBERG INNOVATIVE PRINT SOLUTIONS INC Printing Police 1018746 970 TYRA-LUKENS,NANCY Travel Expense City Council 257703 950 INSTITUTE FOR ENVIRONMENTAL ASSESSMENT Other Contracted Services Ice Arena Maintenance 257737 949 ROOTSTOCK WINE COMPANY Liquor Product Received Prairie Village Liquor Store 257881 935 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 1018638 933 GRAINGER Repair&Maint. Supplies Utility Operations-General 1018659 930 WATSON CO INC,THE Merchandise for Resale Concessions 1018699 900 GARTNER REFRIGERATION&MFG INC Contract Svcs-Ice Rink Ice Arena Maintenance 1018795 890 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 6390 887 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 1018696 886 DREW S CONCESSIONS LLC Merchandise for Resale Concessions 1018726 879 BATTERIES PLUS Repair&Maint-Ice Rink Prairie View Liquor Store 257607 876 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie Village Liquor Store 257919 860 J H LARSON COMPANY Repair&Maint. Supplies Miller Park 257909 854 HANSEN ERIK Rebates Stormwater Non-Capital 257583 847 IZONE Signs Park Maintenance 257708 842 KEEPRS INC. Clothing&Uniforms Reserves 1018719 842 VISTAR CORPORATION Merchandise for Resale Concessions 257709 838 KERBER TILE,MARBLE&STONE INC Contract Svcs-Plumb Fire Station 1t'l 257713 828 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 257873 820 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 1018645 810 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 257750 807 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 257993 800 XCEL ENERGY Capital Under$25,000 Engineering 257527 796 ACME TOOLS Machinery&Equipment Capital Outlay Parks 1018693 792 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 257565 788 FERRENTINO,CANDYCE Operating Supplies Utility Operations-General 1018753 783 ALBERS,JASON Tuition Reimbursement/School Organizational Services 257559 778 DOMACE VINO Liquor Product Received Den Road Liquor Store 257685 775 FLAGSHIP MARINE COMPANY Other Contracted Services Park Maintenance 257671 766 CRYSTEEL TRUCK EQUIPMENT Equipment Parts Fleet Operating 257765 746 PBEP SANDERS LLC Liquor Licenses General Fund 257923 743 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment 257978 716 SYKORA CHERYL Rebates Water Conservation 257563 708 EMI AUDIO Equipment Repair&Maint Ice Operations 257580 700 HENNEPIN COUNTY I/T DEPT Software Maintenance IT Operating 257746 682 SPIRIT APPAREL AND STUFF Clothing&Uniforms Community Center Admin 1018731 667 FASTENAL COMPANY Operating Supplies Fleet Operating 257558 661 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 257686 656 FLAHERTYS HAPPY TYME COMPANY Liquor Product Received Prairie View Liquor Store 257662 639 CENTURYLINK Other Broadband Internet IT Operating 257602 625 ORGANIX SOLUTIONS Waste Disposal City Hall-CAM 257795 623 GANAPATHY HEMA AR Utility Water Enterprise Fund 1018608 623 BUSINESS ESSENTIALS Office Supplies Utility Operations-General 1018650 613 PRAIRIE ELECTRIC COMPANY Equipment Repair&Maint Water Treatment 1018610 613 CUSTOM HOSE TECH Equipment Parts Fleet Operating 257734 608 POPE DOUGLAS SOLID WASTE MANAGEMENT Other Contracted Services Police 1018779 607 BOYER TRUCKS Equipment Parts Fleet Operating 257694 605 GRUBER ACCOUNTING Deposits 494 Corridor Commission 257716 599 MARCO INC Operating Supplies IT Telephone 257630 596 WATER CONSERVATION SERVICES INC OCS-Utility Locates Water Distribution Check# Amount Supplier/Explanation Account Description Business Unit Comments 1018707 595 METRO SALES INCORPORATED* Deposits 494 Corridor Commission 257729 588 OLSEN'S EMBROIDERY/COMPANY Safety Supplies Park Maintenance 257550 586 COMMERCIAL ASPHALT CO Asphalt Overlay Water Distribution 257959 581 PRODUCT DEVELOPMENT MACHINE INC Liquor Product Received Prairie Village Liquor Store 257534 581 BECKER ARENA PRODUCTS INC Operating Supplies Ice Operations 257868 581 BECKER ARENA PRODUCTS INC Building Materials Park Maintenance 257941 580 MN DEPT OF TRANSPORTATION Equipment Repair&Maint Traffic Signals 257578 578 GYM WORKS Equipment Repair&Maint Fitness Center 257903 576 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General 257666 568 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 1018604 568 BATTERIES PLUS Equipment Repair&Maint Fleet Operating 257545 564 CINTAS CORPORATION #470 Cleaning Supplies Community Center Admin 257682 558 FIRE SAFETY USA INC Equipment Parts Fleet Operating 1018710 558 PARLEY LAKE WINERY Liquor Product Received Prairie View Liquor Store 257858 553 AIRGAS USA LLC Supplies-Pool Pool Maintenance 257702 545 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 257989 544 WELSH COMPANIES Other Contracted Services CIP-Leasing Costs 1018623 543 THE OASIS GROUP Employee Assistance Organizational Services 1018701 539 JASPER ENGINEERING&EQUIPMENT COMPANY Equipment Parts Water Treatment 1018802 530 TWIN CITY SEED CO Landscape Materials/Supp Street Maintenance 6386 525 PMA FINANCIAL NETWORK INC Bank and Service Charges Wastewater Accounting 1018709 521 OSI BATTERIES INC Office Supplies Police 257582 518 HORIZON GRAPHICS Operating Supplies Elections 1018756 511 CLAREY'S SAFETY EQUIPMENT Clothing&Uniforms Park Maintenance 257609 510 ROOTSTOCK WINE COMPANY Liquor Product Received Den Road Liquor Store 257943 507 MRPA Conference/Training General Fund 257876 500 BROCK WHITE COMPANY LLC Landscape Materials/Supp Street Maintenance 257960 500 RED'S SAVOY PIZZA Awards Basketball 1018748 483 VINOCOPIA Liquor Product Received Prairie View Liquor Store 257956 481 PITNEY BOWES Other Rentals Customer Service 1018793 477 MENARDS Landscape Materials/Supp Water Capital 6403 476 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits 257951 474 ORGANIX SOLUTIONS Waste Disposal City Hall-CAM 1018794 473 METROPOLITAN AIRPORTS COMMISSION Other Rentals Park Maintenance 1018797 472 PITNEY BOWES Postage Customer Service 257979 470 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 1018628 467 AMERITRAK Other Contracted Services Snow&Ice Control 257590 466 LUBE-TECH ESI Equipment Repair&Maint Fleet Operating 1018661 462 XCEL ENERGY Electric Forest Hills Park 257561 459 E A SWEEN COMPANY Merchandise for Resale Concessions 257555 457 DELEGARD TOOL CO Equipment Parts Fleet Operating 257688 456 FLYING CLOUD TRANSFER STATION 4553 Waste Disposal Park Maintenance 1018775 455 AMERITRAK Other Contracted Services Snow&Ice Control 1018744 453 R&R SPECIALTIES OF WISCONSIN INC Repair&Maint-Ice Rink Ice Arena Maintenance 1018742 453 PARK SUPPLY OF AMERICA INC Supplies-Plumbing Police City Center 257712 450 LEIFELD FRAMING Operating Supplies Police Check# Amount Supplier/Explanation Account Description Business Unit Comments 1018695 446 CDW GOVERNMENT INC. Supplies-General Bldg Fire Station#1 257619 445 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 1018706 437 MENARDS Building Materials Street Maintenance 257747 436 STERLING FENCE INC Landscape Materials/Supp Street Maintenance 257656 435 BUCKEYE CLEANING CENTERS Operating Supplies-Station sup Fire 257512 432 RICK CHILTON AR Utility Water Enterprise Fund 257733 432 PK BLOODY MARY CORP Liquor Product Received Den Road Liquor Store 257952 432 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 257891 431 DYNAMIC RECYCLING INC Waste Disposal Fleet Operating 257739 426 SHAY CONSTRUCTION Deposits 494 Corridor Commission 257647 422 AXON ENTERPRISE INC Training Supplies Police 1018782 421 DREWS CONCESSIONS LLC Merchandise for Resale Concessions 257905 421 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 1018626 418 WILSON,JOHN D. Clothing&Uniforms Police 1018700 414 GRAINGER Cleaning Supplies Utility Operations-General 1018739 411 MINNESOTA CLAY CO.USA Operating Supplies Arts Center 257503 411 LUAN NGUYEN AR Utility Water Enterprise Fund 1018642 404 MENARDS Small Tools Park Maintenance 257890 402 DOMACE VINO Liquor Product Received Prairie Village Liquor Store 257769 401 EDEN PRAIRIE CHAMBER OF COMMERCE Deposits 494 Corridor Commission 257768 400 EDEN PRAIRIE CHAMBER OF COMMERCE Deposits 494 Corridor Commission 257938 400 MINNESOTA POLLUTION CONTROL AGENCY Licenses,Taxes,Fees Stormwater Non-Capital 257977 399 SUBURBAN CHEVROLET Equipment Repair&Maint Fleet Operating 257695 394 GYM WORKS Equipment Repair&Maint Fitness Classes 257899 385 FERGUSON ENTERPRISES INC#1657 Supplies-HVAC Public Works/Parks 257538 382 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1018805 377 WATSON CO INC,THE Merchandise for Resale Concessions 257613 374 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store 257556 371 DEPARTMENT OF HUMAN SERVICES Other Contracted Services Park Maintenance 257976 369 STRAND MANUFACTURING CO INC Equipment Parts Water Treatment 1018799 368 SCHWAB VOLLHABER LUBRATT SERVICE CORO Supplies-Garden Rm/Cafeteria City Hall-CAM 257471 366 ANDREW FINK AR Utility Water Enterprise Fund 257758 363 WRS IMPORTS Liquor Product Received Prairie Village Liquor Store 257541 360 BRO-TEX INC Operating Supplies Fleet Operating 257715 359 MADISON,MELISSA Deposits 494 Corridor Commission 1018698 358 FORCE AMERICA Equipment Parts Fleet Operating 257696 355 HALO BRANDED SOLUTIONS Deposits 494 Corridor Commission 1018728 351 CHEMSEARCH Contract Svcs-Ice Rink Ice Arena Maintenance 1018641 351 LEROY JOB TRUCKING INC Other Contracted Services Animal Control 1018732 345 GREATAMERICA FINANCIAL SVCS Postage Customer Service 257939 345 MINNESOTA PRINT MANAGEMENT LLC Operating Supplies Customer Service 1018776 345 BARR ENGINEERING COMPANY Design&Engineering Stormwater Capital 1018788 336 HORIZON COMMERCIAL POOL SUPPLY Supplies-Pool Pool Maintenance 257537 330 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire 257564 330 ENKI BREWING COMPANY INC Liquor Product Received Den Road Liquor Store 1018612 326 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1 Check# Amount Supplier/Explanation Account Description Business Unit Comments 1018784 323 GARTNER REFRIGERATION&MFG INC Contract Svcs-Ice Rink Ice Arena Maintenance 257574 322 GRAPE BEGINNINGS Liquor Product Received Den Road Liquor Store 257571 318 GARY CARLSON EQUIPMENT Repair&Maint. Supplies Stormwater Collection 1018702 312 KIDCREATE STUDIO Instructor Service Arts Center 1018729 312 CHINOOK BOOK Capital Under$25,000 Recycle Rebate 257525 310 AAA LAMBERTS LANDSCAPE PRODUCTS INC Landscape Materials/Supp Stormwater Collection 257748 310 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 257879 307 CEMSTONE PRODUCTS COMPANY Repair&Maint. Supplies Stormwater Collection 257592 307 MIDAS Equipment Repair&Maint Fleet Operating 257992 306 WORKS COMPUTING INC Hardware-Rpr&Mtc IT Operating 257655 304 BRO-TEX INC Operating Supplies Fleet Operating 257488 300 FATMA REDA AR Utility Water Enterprise Fund 257738 300 SCOTT COUNTY TREASURER Other Rentals Police 257569 299 FRED PRYOR SEMINARS Dues&Subscriptions Utility Operations-General 257598 295 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 257780 293 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow 1018603 283 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 1018730 281 ELLIS,ROBERT Mileage&Parking Engineering 257705 280 J H LARSON COMPANY Repair&Maint. Supplies Round Lake 257623 279 TRUE FABRICATIONS Liquor Product Received Den Road Liquor Store 257833 276 PLANTENBERG ERIK AR Utility Water Enterprise Fund 6389 273 VANCO SERVICES Bank and Service Charges Wastewater Accounting 257846 273 SWEENEY JAMES AR Utility Water Enterprise Fund 257892 270 E A SWEEN COMPANY Merchandise for Resale Concessions 257596 269 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Traffic Signals 257810 267 KELLY KEVIN AR Utility Water Enterprise Fund 257973 257 STAPLES ADVANTAGE Office Supplies Customer Service 257779 252 EMPLOYER SERVICES STAFFING GROUP Deposits 494 Corridor Commission 1018617 252 PARK SUPPLY OF AMERICA INC Supplies-General Bldg Fitness/Conference-Cmty Ctr 257601 251 OLSEN CHAIN&CABLE Equipment Parts Fleet Operating 257880 250 CHAN JANE Operating Supplies Park Maintenance 1018734 250 GREGOIRE,DAVID Other Contracted Services Communications 257615 248 SPIRIT APPAREL AND STUFF Clothing&Uniforms Senior Center Admin 1018714 247 SHI CORP Software IT Operating 257839 245 RYLANCE,ROBERT AR Utility Water Enterprise Fund 257751 245 TWIN CITIES FLAG SOURCE,INC Other Contracted Services Purgatory Creek Park 1018724 244 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Senior Center 257857 242 ACTIVAR PLASTIC PRODUCTS GROUP INC Repair&Maint. Supplies Water Capital 257947 240 OFFICE OF THE SECRETARY OF STATE Licenses,Taxes,Fees Police 257898 240 ENKI BREWING COMPANY INC Liquor Product Received Prairie Village Liquor Store 1018743 239 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1018614 239 JOHNSON,PHILLIP Clothing&Uniforms Police 257932 236 LUBE-TECH ESI Equipment Repair&Maint Fleet Operating 1018694 236 BOYER TRUCKS Equipment Parts Fleet Operating 1018619 236 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 257610 235 SCHWALBE STONEWORK INC Miscellaneous City Council Check# Amount Supplier/Explanation Account Description Business Unit Comments 257641 232 ABLE SEEDHOUSE AND BREWERY Liquor Product Received Prairie View Liquor Store 1018618 232 PERRY NICHOLAS L Mileage&Parking Tree Disease 257634 231 WRS IMPORTS Liquor Product Received Den Road Liquor Store 1018727 231 BERRY COFFEE COMPANY Merchandise for Resale Concessions 257570 230 GALLS LLC Operating Supplies Police 1018692 227 BANK BEER CO Liquor Product Received Prairie View Liquor Store 1018759 222 GOLDAMER,DANA Operating Supplies Ice Lessons 257908 219 GYM WORKS Equipment Repair&Maint Fitness Center 1018796 219 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 257674 218 DIRECTV Cable TV Community Center Admin 257562 216 EARL F ANDERSEN INC Signs Traffic Signs 257478 211 DAVID SEELY AR Utility Water Enterprise Fund 257490 211 HOWARD BRUCE AR Utility Water Enterprise Fund 257680 210 ENKI BREWING COMPANY INC Liquor Product Received Den Road Liquor Store 257911 209 HELGESON,BRAD Mileage&Parking Facilities Staff 257691 200 GARY CARLSON EQUIPMENT Repair&Maint. Supplies Stormwater Collection 257720 200 MINNESOTA DEPT OF LABOR AND INDUSTRY Licenses,Taxes,Fees City Hall-CAM 257785 200 BARRETT WILLIAM AR Utility Water Enterprise Fund 1018715 197 SPRINT Deposits 494 Corridor Commission 257493 193 JENNIFER HAUGEN AR Utility Water Enterprise Fund 257832 193 PETERSON AMY AR Utility Water Enterprise Fund 1018735 192 GUNNAR ELECTRIC CO INC Other Contracted Services Street Lighting 257676 191 E A SWEEN COMPANY Merchandise for Resale Concessions 257667 190 COMCAST Other Broadband Internet IT Operating 1018800 190 SIRCHIE FINGER PRINT LABORATORIES Office Supplies Police 257554 188 CUB FOODS EDEN PRAIRIE Operating Supplies Police 257645 186 ALTERNATIVE BUSINESS FURNITURE INC Supplies-General Bldg Police City Center 1018635 186 FACTORY MOTOR PARTS COMPANY Equipment Parts Fleet Operating 257552 185 COMPASS CONSULTANTS INC Street Permits General Fund 1018725 182 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie View Liquor Store 257586 180 KAISER,DAVID S Repair&Maint. Supplies Ice Operations 1018752 180 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fire Station#1 1018791 180 KIDCREATE STUDIO Instructor Service Arts Center 257652 179 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 257644 177 ALLIED GENERATORS Contract Svcs-Fire/Life/Safe Fire Station#3 257789 175 BLUHM JEFFREY AR Utility Water Enterprise Fund 257988 173 WARNING LITES Operating Supplies Traffic Signs 257933 170 MATTS AUTO SERVICE INC Equipment Repair&Maint Fleet Operating 257722 170 MINVALCO INC Supplies-HVAC Fire Station#1 257523 170 VINAYA BHOGA AR Utility Water Enterprise Fund 6400 168 OPTUM HEALTH Other Contracted Services Health and Benefits 257595 167 MINNESOTA TROPHIES&GIFTS Operating Supplies Police 257966 162 SIGNSOURCE Supplies-General Building City Center Operations 257510 162 RICHARD BRUZEK AR Utility Water Enterprise Fund 257761 160 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 257981 160 TKO WINES,INC Liquor Product Received Den Road Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 257945 160 NOKOMIS SHOE SHOP Clothing&Uniforms Inspections-Administration 257650 155 BLOOMINGTON SECURITY SOLUTIONS Other Contracted Services Homeward Hills Park 257477 154 CHERYL HENTGES AR Utility Water Enterprise Fund 257756 152 WHEELER LUMBER LLC Landscape Materials/Supp Street Maintenance 257473 152 BEVERLY SMILEY AR Utility Water Enterprise Fund 257983 150 TORKELSON,MARILYNN Rebates Water Conservation 257897 150 ENERGY SALES INC Supplies-HVAC Fire Station#2 257790 148 CAPITAL CITY CONSTRUCTION AR Utility Water Enterprise Fund 1018629 145 A-SCAPE INC Contract Svcs-Snow Removal Den Bldg.-CAM 257805 144 HOME SOLUTIONS GROUP LLC AR Utility Water Enterprise Fund 1018764 143 PERRY NICHOLAS L Mileage&Parking Park Maintenance 257970 142 SOUTHWEST NEWS MEDIA Legal Notices Publishing City Clerk 257962 140 RIFFLAND SOLUTIONS Capital Under$25,000 Stormwater Non-Capital 1018765 140 PRINTERS SERVICE INC Contract Svcs-Ice Rink Ice Arena Maintenance 257791 140 EKERN BRYAN AR Utility Water Enterprise Fund 257491 140 INEZ BURGSTAHLER AR Utility Water Enterprise Fund 1018656 139 ULINE Office Supplies Police 257917 139 INTAB LLC Operating Supplies Elections 1018754 137 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Den Road Liquor Store 1018611 136 FASTENAL COMPANY Safety Supplies Fleet Operating 257950 136 OLSON,ROBERT Travel Expense Police 257638 132 A TO Z RENTAL CENTER Equipment Repair&Maint Street Maintenance 1018745 132 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 1018767 126 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store 1018769 126 SITEONE LANDSCAPE SUPPLY,LLC Operating Supplies Skating Rinks/Warming Houses 257910 125 HEITKAMP,VOLLIE Tuition Reimbursement/School Fitness Classes 1018741 124 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating 257717 123 MEREDITH KATE Deposits 494 Corridor Commission 257476 122 CHANDLER SLAYTON AR Utility Water Enterprise Fund 257513 119 ROBERT ALWARD AR Utility Water Enterprise Fund 257668 118 COMCAST Deposits 494 Corridor Commission 257518 115 SCHRUPP,MICHAEL AR Utility Water Enterprise Fund 257684 112 FIRST STATE TIRE RECYCLING Waste Disposal Fleet Operating 257788 111 BIDDINGER MARGARET AR Utility Water Enterprise Fund 257553 110 CONTECH ENGINEERED SOLUTIONS LLC Equipment Parts Stormwater Collection 1018615 110 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating 257485 109 EDUARDO DE FREITAS AR Utility Water Enterprise Fund 257711 106 LANO EQUIPMENT INC Equipment Parts Fleet Operating 257965 106 SHTREFLENG MARINA P&R Refunds Community Center Admin 257954 106 PETSMART Canine Supplies Police 1018646 106 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 6401 105 MONEY MOVERS INC Other Contracted Services Community Center Admin 257640 105 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 257762 105 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 257764 105 MN STATE BOARD OF ASSESSORS Dues&Subscriptions Assessing 257853 105 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs Check# Amount Supplier/Explanation Account Description Business Unit Comments 257963 104 ROGERS,MICHAEL Operating Supplies Pool Operations 257843 103 SPANGLE JENNI AR Utility Water Enterprise Fund 257859 103 ANCOM COMMUNICATIONS INC Equipment Repair&Maint Public Safety Communications 257617 100 STALLING JARED P&R Refunds Community Center Admin 257852 100 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 257863 100 ARNDT DAVID Rebates Water Conservation 257871 100 BORINE CARL Rebates Water Conservation 257889 100 DERKS,CARRIE Rebates Water Conservation 257916 100 INGBER KATE Rebates Water Conservation 257929 100 LOBO BONET Rebates Water Conservation 257930 100 LONG,STACI Rebates Water Conservation 257934 100 MCDONALD,LESLIE Rebates Water Conservation 257946 100 OBERMEYER KELLY Rebates Water Conservation 257957 100 POPPIER TREVOR Rebates Water Conservation 257968 100 SLACK SUSAN Rebates Water Conservation 257980 100 TABASSUM SUZANA Rebates Water Conservation 257982 100 TOFTE NORMAN Rebates Water Conservation 257986 100 UMUNZOR MIRIAM Rebates Water Conservation 257990 100 WIELAND JOSH Rebates Water Conservation 257994 100 ZELDIN GREGORY Rebates Water Conservation 257816 99 LARSON BRENDA AR Utility Water Enterprise Fund 257964 98 ROOTSTOCK WINE COMPANY Liquor Product Received Den Road Liquor Store 257657 97 BUSINESS MANAGEMENT DAILY Deposits 494 Corridor Commission 257753 97 US BANK Deposits 494 Corridor Commission 1018760 96 GUNNAR ELECTRIC CO INC Other Contracted Services Miller Park 257811 95 KHAN ANSAR AR Utility Water Enterprise Fund 1018721 95 WICHTERMAN'S LTD Equipment Repair&Maint Fleet Operating 257835 95 RAMASWAMY SRIVIDYA AR Utility Water Enterprise Fund 257472 95 ANDREW SCHWARZE AR Utility Water Enterprise Fund 257797 93 GOUDREAU JOE AR Utility Water Enterprise Fund 257628 92 VERIZON WIRELESS Telephone Police 257831 92 PERONE KELSEY AR Utility Water Enterprise Fund 1018705 90 LYNN PEAVEY COMPANY Office Supplies Police 257690 90 GALLS LLC Operating Supplies Police 257814 87 KUNTZ,DARRELL AR Utility Water Enterprise Fund 1018736 86 HESSEL,ZACK Clothing&Uniforms Police 1018768 85 SHINGLES,KORI Mileage&Parking Athletic Programs Admin 257505 85 MARK MILLER AR Utility Water Enterprise Fund 257509 84 PEGGY VAN NINGEN AR Utility Water Enterprise Fund 257597 84 MN MAINTENANCE EQUIPMENT INC Equipment Parts Fleet Operating 257479 84 DENNIS TRISLER AR Utility Water Enterprise Fund 257808 83 JOHN RANJIT AR Utility Water Enterprise Fund 257519 83 SESILIE KAY AR Utility Water Enterprise Fund 257786 81 BELMONT SEAN AR Utility Water Enterprise Fund 257821 81 MILLER STEVEN AR Utility Water Enterprise Fund 257967 81 SIGNSOURCE Supplies-General Bldg Police City Center Check# Amount Supplier/Explanation Account Description Business Unit Comments 257484 80 DUANE HYTJAN AR Utility Water Enterprise Fund 257749 80 SVOBODA KYLE Dues&Sub-Cert&Licensing Fire 257893 78 EARL F ANDERSEN INC Signs Traffic Signs 1018763 77 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating 257823 76 MONTGOMERY,DAVID AR Utility Water Enterprise Fund 257782 75 ANDERSON DREW AR Utility Water Enterprise Fund 257532 75 BARTON SAND&GRAVEL CO Waste Blacktop/Concrete Street Maintenance 257741 75 SHRED RIGHT Waste Disposal City Center Operations 257521 73 THOMPSON,GERALD AR Utility Water Enterprise Fund 257520 72 SONJA ANDERSON AR Utility Water Enterprise Fund 257497 72 JOHNSON,TASMAN AR Utility Water Enterprise Fund 257860 71 ANDERSON BRUCE Rebates Water Conservation 257844 71 SULLIVAN GLORIA AR Utility Water Enterprise Fund 257496 70 JIM NICOL AR Utility Water Enterprise Fund 257498 70 KERRY PATTERSON AR Utility Water Enterprise Fund 257500 70 KRISTIN WERNER AR Utility Water Enterprise Fund 257819 70 MEINK,GARY AR Utility Water Enterprise Fund 1018621 69 SHINGLES,KORI Mileage&Parking Athletic Programs Admin 1018740 68 MPX GROUP,THE Printing Police 257949 67 OLSEN CHAIN&CABLE Equipment Parts Fleet Operating 257605 66 PETSMART Canine Supplies Police 1018606 66 BOHNSACK,SUE Mileage&Parking Senior Center Admin 257847 66 TORGRIMSON RANDY AR Utility Water Enterprise Fund 257672 66 CULLIGAN Deposits 494 Corridor Commission 257489 66 GREG MCKEWAN AR Utility Water Enterprise Fund 257794 65 FENTON JOHN AR Utility Water Enterprise Fund 1018770 65 UNDESSER,JOHN Conference/Training Inspections-Administration 257896 65 EMI AUDIO Repair&Maint. Supplies Ice Operations 257504 65 MARK GIBBON AR Utility Water Enterprise Fund 257793 64 EVERETT GARY AR Utility Water Enterprise Fund 257826 64 OLLERMAN HILLI AR Utility Water Enterprise Fund 257984 63 TRUE FABRICATIONS Liquor Product Received Prairie Village Liquor Store 257925 63 KEEPRS INC. Clothing&Uniforms Reserves 1018737 63 JOHNSON,PHILLIP Clothing&Uniforms Police 1018758 62 FASTENAL COMPANY Safety Supplies Fleet Operating 257848 61 TRUONG LONG AR Utility Water Enterprise Fund 257885 60 DEALER AUTOMOTIVE SERVICES INC Equipment Parts Fleet Operating 1018713 60 SENIOR COMMUNITY SERVICES Other Contracted Services Senior Center Programs 257834 60 POST RICHARD AR Utility Water Enterprise Fund 257862 59 AQUA LOGIC INC Supplies-Pool Pool Maintenance 257681 59 FELKER,BARBARA P&R Refunds Community Center Admin 257678 58 EDEN PRAIRIE HIGH SCHOOL CHOIR DEPARTMEN Miscellaneous Senior Board 257611 57 SHOWALTER MARCENE AR Utility Water Enterprise Fund 257829 55 PELZEL JODI AR Utility Water Enterprise Fund 257824 54 MORGAN MIKEL AR Utility Water Enterprise Fund 1018703 52 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating Check# Amount Supplier/Explanation Account Description Business Unit Comments 257579 51 HAGEN EMILY AR Utility Water Enterprise Fund 257883 51 CUB FOODS EDEN PRAIRIE Employee Award Organizational Services 257577 50 GRUSSING ARLYN Special Event Fees Senior Board 257866 50 BARON MELINA Rebates Water Conservation 257974 50 STAR MARINA Refunds Water Conservation 1018620 50 R&R SPECIALTIES OF WISCONSIN INC Repair&Maint-Ice Rink Ice Arena Maintenance 257766 50 POWER UP PRODUCTS LLC Merchandise for Resale Concessions 257815 49 LAINSBURY ANDREW AR Utility Water Enterprise Fund 257798 48 GRAY BETH AR Utility Water Enterprise Fund 257483 48 DONALD ENGLAR AR Utility Water Enterprise Fund 1018778 47 BIFFS INC Waste Disposal Purgatory Creek Park 257486 46 ERIC JOHNSON AR Utility Water Enterprise Fund 1018622 46 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint. Supplies Pleasant Hill Cemetery 257842 46 SHMYEL ROSIE AR Utility Water Enterprise Fund 257783 45 ARMESTO CHRISTINE AR Utility Water Enterprise Fund 257840 44 SALIB RICHARD AR Utility Water Enterprise Fund 257501 42 LEE,KYUNG AR Utility Water Enterprise Fund 1018636 42 FERRELLGAS Repair&Maint. Supplies Water Treatment 257975 42 STATE OF MINNESOTA Miscellaneous DWI Forfeiture 257687 40 FLEET MAINTENANCE INC Equipment Parts Fleet Operating 257639 40 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 257854 40 ABLE DELUXE TECHNOLOGIES Dues&Subscriptions General Fund 257807 40 HUNTER MICHALE AR Utility Water Enterprise Fund 257928 40 LARREA MARY JANE Rebates Water Conservation 257904 39 GOPINATH SUNIL Rebates Water Conservation 257730 39 PAPCO INC Cleaning Supplies Fitness/Conference-Cmty Ctr 257851 38 3RD LAIR Instructor Service Lesson Skills Development 257522 37 TRENT HANSON AR Utility Water Enterprise Fund 257948 36 OHNSORG TRUCK BODIES INC Equipment Repair&Maint Fleet Operating 257850 36 TUFTE KEITH AR Utility Water Enterprise Fund 257642 35 ABRA AUTO BODY&GLASS Equipment Repair&Maint Fleet Operating 257894 35 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous Economic Development 257806 34 HOOKOM JACOB AR Utility Water Enterprise Fund 257524 33 VLADIMIR GALEYEV AR Utility Water Enterprise Fund 257621 32 TANIS MAUREEN P&R Refunds Community Center Admin 257796 32 GASPARD,PATRICK&VIRGINIA AR Utility Water Enterprise Fund 257792 31 ERICKSON MIKE AR Utility Water Enterprise Fund 1018708 30 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 257820 30 MICHAUD JOSH AR Utility Water Enterprise Fund 257587 28 KEEPRS INC. Clothing&Uniforms Reserves 257937 28 MINNEAPOLIS HOCKEY OFFICIALS ASSOCIATION P&R Refunds Community Center Admin 257781 28 ANDERSON DONALD AR Utility Water Enterprise Fund 257548 27 COMCAST Other Contracted Services Police 257836 27 REEK MICHELLE AR Utility Water Enterprise Fund 257516 27 RUTH EHLEN AR Utility Water Enterprise Fund 257612 25 SIMENSON GARY P&R Refunds Community Center Admin Check# Amount Supplier/Explanation Account Description Business Unit Comments 257745 25 SOUTHWEST TRANSIT Deposits 494 Corridor Commission 257767 25 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous Administration 257787 25 BESSINGER KARI AR Utility Water Enterprise Fund 257867 25 BARTON SAND&GRAVEL CO Waste Blacktop/Concrete Street Maintenance 257495 25 JILL LARSON AR Utility Water Enterprise Fund 257902 24 GALLS LLC Clothing&Uniforms Police 257499 24 KIM BUHR AR Utility Water Enterprise Fund 257724 24 MULTIHOUSING CREDIT CONTROL Other Contracted Services Police 1018697 24 FERRELLGAS Gas Outdoor Center 257827 24 OLSON KATHARINE AR Utility Water Enterprise Fund 257508 24 MICHAEL POLLACK AR Utility Water Enterprise Fund 257492 24 JAMES WOLLE AR Utility Water Enterprise Fund 257942 23 MPCA Licenses,Taxes,Fees Wasterwater Collection 257825 23 NELSON FRANK AR Utility Water Enterprise Fund 257849 23 TUDOR ELENA AR Utility Water Enterprise Fund 257801 22 HERRICK KIMBERLY AR Utility Water Enterprise Fund 257482 22 DON BLANKMEYER AR Utility Water Enterprise Fund 257818 22 MARKHAM LYNN AR Utility Water Enterprise Fund 257502 22 LLOYD SCHEIDER AR Utility Water Enterprise Fund 257799 21 HALLSTROM ROBERT AR Utility Water Enterprise Fund 257517 21 SCEARCY,TED AR Utility Water Enterprise Fund 257663 20 CHRIS CASTLE INC Deposits 494 Corridor Commission 257884 20 DAKOTA COUNTY TREASURER-AUDITOR Licenses,Taxes,Fees Police 257514 20 ROBERT CARLSON AR Utility Water Enterprise Fund 257838 19 ROCK,TOM AR Utility Water Enterprise Fund 257813 18 KUAN MICHAEL AR Utility Water Enterprise Fund 257809 18 JOY JOY LLC AR Utility Water Enterprise Fund 257515 18 ROBSHAW ALLISON C AR Utility Water Enterprise Fund 1018637 17 FORCE AMERICA Equipment Parts Fleet Operating 257913 17 HOEHN JEREMY AR Utility Water Enterprise Fund 257507 16 MICHAEL KAVENEY AR Utility Water Enterprise Fund 257481 15 DIANA HANSON AR Utility Water Enterprise Fund 257487 15 ERIK SEVERSON AR Utility Water Enterprise Fund 257804 15 HOME LIQUIDATORS LLC AR Utility Water Enterprise Fund 257817 14 MAHONEY DANIEL AR Utility Water Enterprise Fund 257494 14 JEREMY LEWIS AR Utility Water Enterprise Fund 1018789 14 JASPER ENGINEERING&EQUIPMENT COMPANY Equipment Parts Water Treatment 1018755 14 BATTERIES PLUS Operating Supplies Prairie View Liquor Store 257812 14 KNOX TIMOTHY AR Utility Water Enterprise Fund 257802 14 HOEHN RYAN AR Utility Water Enterprise Fund 257593 14 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating 257506 13 MATTHEW KREGER AR Utility Water Enterprise Fund 257931 12 LU CHANG TSAN Rebates Water Conservation 257845 12 SUMMERS STEVEN AR Utility Water Enterprise Fund 257886 12 DEGENSTEIN,RUTH P&R Refunds Community Center Admin 257475 12 CARLA HOKINSON AR Utility Water Enterprise Fund Check# Amount Supplier/Explanation Account Description Business Unit Comments 257920 11 JASH DIGS LLC Cash Over/Short General Fund 257985 11 TUREK KENNETH Cash Over/Short General Fund 257726 11 NELSON,ROBIN Deposits 494 Corridor Commission 257784 11 ASFOUR MOHAMED AR Utility Water Enterprise Fund 257837 11 RILEY CURTIS AR Utility Water Enterprise Fund 257822 11 MILLIGAN JEFF AR Utility Water Enterprise Fund 257800 10 HEGLAND,MICHAEL AR Utility Water Enterprise Fund 257887 10 DEHARPPORTE,MARGARET P&R Refunds Community Center Admin 1018640 9 LANDS END CORPORATE SALES Clothing&Uniforms Police 257830 9 PENNER JR ERNEST AR Utility Water Enterprise Fund 1018657 9 UPS Postage Police 257841 8 SCHUEHLE,RICHARD&NORMA AR Utility Water Enterprise Fund 257828 7 PEARSALL JULIE AR Utility Water Enterprise Fund 257474 7 BRADLEY KUEMPEL AR Utility Water Enterprise Fund 257665 7 CLEAN N PRESS MTKA Clothing&Uniforms Police 257549 7 COMCAST Cable TV Fire 257511 6 RICHARD SMITH AR Utility Water Enterprise Fund 257803 6 HOFF JULIE AR Utility Water Enterprise Fund 257921 6 JERRY'S ENTERPRISES INC Operating Supplies Street Maintenance 257480 6 DESAULNIERS,DAN AR Utility Water Enterprise Fund 1018718 5 UPS Postage IT Operating 257882 2 COMCAST Other Contracted Services Police 6398 1 SQUARE Bank and Service Charges Community Center Admin 6397 0.36 SQUARE Bank and Service Charges Den Road Liquor Store 6399 0.04 SELECT ACCOUNT HSA-Employer Health and Benefits 4,179,335 Grand Total CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of City Manager Designate Official City Newspaper XIII.A. Administration Requested Action Move to: Adopt Resolution designating as the official City newspaper for the year 2018. Synopsis This designation is required on an annual basis. The City Attorney determined both newspapers appear qualified under the statue. The Eden Prairie News has been the official newspaper since 2008 and for 27 years prior to 2003. The Sun-Current was the official newspaper from 2003 through 2007. Attachments Resolution Eden Prairie News Bid Sun Current Bid CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER BE IT RESOLVED,by the City Council of the City of Eden Prairie, Minnesota that the Eden Prairie be designated as the official City newspaper for the year 2018. ADOPTED by the City Council of the City of Eden Prairie, on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk EDEN PRAIRIE EWS December 13, 2017 Ms. Kathleen Porta, City Clerk City of Eden Prairie 8080 Mitchell Road Eden Prairie, Minnesota 55344 Dear Ms. Porta, The Eden Prairie News would welcome the opportunity to serve as the city's legal newspaper in 2018. The per-column inch bid rate submitted by the Eden Prairie News is$2.20,which is the same rate paid by the city in 2016 and 2017. Newspapers can be published with different page sizes and column widths, which may not allow for an exact comparison in bids submitted by various entities.Column width is 1.645 inches.The typeface used in the Eden Prairie News is 7.5 Nimrod, and an estimated 9 lines of type will be printed in every inch published.Please contact us if the city would like assistance in completing cost comparisons with other papers that have submitted bids for the legal newspaper appointment. If appointed the city's legal newspaper, notices submitted by the City of Eden Prairie will be posted on our website, www.edenprairienews.com, free of charge. Should the Eden Prairie News be appointed the city's legal newspaper, e-mailed legals should be sent to: legal@swpub.com. Our deadline is noon Thursday, preceding the next publication date; deadlines usually change during holiday weeks to accommodate press schedules. Thank you for the opportunity to be of service to you in the past.We hope that relationship can be continued in the coming year. Respectfully, Q 41thnAAu1 - ( - La rie A. Hartmann Di ctor of Operations 1001 Twelve Oaks Center Dr.,Wayzata, Minnesota 55391 • (952) 445-3333 t) 1A MEDIA December 2017 City of Eden Prairie Ms. Kathleen Porta 8080 Mitchell Road Eden Prairie, MN 55344 Dear Ms. Porta: Please accept the following bid from the Eden Prairie Sun-Current for legal newspaper designation for the City of Eden Prairie. This newspaper is qualified by the State of Minnesota as a legal newspa- per under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2018: First insertion: $11.90 per column inch Subsequent insertions: $7.00 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are$2.50 each. A$20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Sun-Current website at no additional charge. The Sun-Current is published weekly on Thursdays. The deadline is 2:00 p.m. on Thursday for publication the following Thursday. Please email legal notices to publicnotice@ecm-inc.com. Thank you for considering the Sun-Current as the official newspaper for the City of Eden Prairie for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, 4e4?e°a17&4 Michael Jetchick Sales Manager 10917 VALLEY VIEW ROAD,EDEN PRAIRIE,MN 55344 • 952-846-2019 • CURRENT.MNSUN.COM CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Designate Official Meeting Dates, Time and XIII.B. Place for the City of Eden Prairie Council in 2018 and Appointing Acting Mayor Requested Action Move to: Adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2018 and appointing Council Member as Acting Mayor. Synopsis This resolution requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 2018 AND APPOINTING ACTING MAYOR BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota, that they meet on the first and third Tuesdays of each month at 7:00 P.M. in the Eden Prairie City Center Council Chambers, 8080 Mitchell Road, Eden Prairie, MN 55344. Council Workshops will be held at 5:00 P.M. and Open Podiums will be held at 6:30 p.m. prior to regularly scheduled Council meetings. Robert's Rules of Order will prevail; and BE IT RESOLVED,that the only Council meeting in December will be held on the first Tuesday of the month; and BE IT RESOLVED,that the only Council meeting in February, June and November will be held on the second Tuesday of the month; and BE IT RESOLVED, that the only Council meeting in April, July and August will be held on the third Tuesday of the month; and BE IT RESOLVED,that the first meeting of 2019 will be held on January 8; and BE IT FURTHER RESOLVED,that Council Member is hereby appointed to be the Acting Mayor in the absence of the Mayor. ADOPTED by the City Council of the City of Eden Prairie, on this 2„d day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of City Manager Appoint Commissioners to the Eden Prairie XIII.C. Housing and Redevelopment Authority Requested Action Move to: Adopt the resolution appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and Jan Curielli as Secretary for calendar year 2018. Synopsis This appointment requires approval on an annual basis. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS,the Mayor has the authority to appoint the members of the Eden Prairie Housing and Redevelopment Authority(HRA); and WHEREAS,the Mayor has appointed the members of the Eden Prairie City Council, to-wit: Brad Aho, Sherry Butcher Wickstrom, Ron Case, Kathy Nelson and Nancy Tyra-Lukens, to serve as the commissioners of the Eden Prairie HRA for terms of office concurrent with their terms as members of the Council; and WHEREAS,the Commissioners of the Housing and Redevelopment Authority in and for the City of Eden Prairie (HRA)have authority to make appointments. NOW THEREFORE, BE IT RESOLVED,that the City Council affirms the appointments made for the terms set forth above and hereby appoints Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary of calendar year 2018. ADOPTED,by the City Council of the City of Eden Prairie, on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Designate Director and Alternate Director to XIILD. the Suburban Rate Authority Requested Action Move to: Adopt Resolution designating as the Director and as the Alternate Director to the Suburban Rate Authority. Synopsis This resolution requires approval on an annual basis. Public Works Director Robert Ellis served as the Director and Council Member Ron Case served as the alternate to the Suburban Rate Authority in 2017. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2018- A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY BE IT RESOLVED,that the City Council of the City of Eden Prairie hereby designates as the Director and as the Alternate Director of the Suburban Rate Authority for 2018. ADOPTED,by the City Council of the City of Eden Prairie, on this 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointment to the National League of Cities XIII.E. Requested Action Move to: Approve appointment of Mayor Tyra-Lukens as Delegate and Council Members as Alternates to the National League of Cities. Synopsis This appointment is approved on an annual basis. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointment to the Municipal Legislative XIII.F. Commission Requested Action Move to: Approve appointment of Mayor Tyra-Lukens to the Municipal Legislative Commission. Synopsis This appointment is approved on an annual basis. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointment to the Southwest Cable XIII.G. Commission Requested Action Move to: Approve appointment of to the Southwest Cable Commission. Synopsis This appointment is approved on an annual basis. Council Member Nelson has served on the Southwest Cable Commission since 2015. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointment to the Eden Prairie Community XIII.H. Foundation Requested Action Move to: Approve appointment of to the Eden Prairie Community Foundation. Synopsis This appointment is approved on an annual basis. Council Member Case has served on the Eden Community Prairie Foundation since 2015. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIII.I. Office of the City Manager Appointment to the I-494 Corridor Commission Requested Action Move to: Approve appointment of to the I-494 Corridor Commission. Synopsis This appointment is approved on an annual basis. Council Member Aho has served on the I-494 Corridor Commission since 2005. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointment to the City and School Facilities XIII.J. Use Task Force i Requested Action Move to: Approve appointment of to the City and School Facilities Use Task Force. Synopsis This appointment is approved on an annual basis. Council Member Butcher Wickstrom has served on the City and School Facilities Use Task Force since 2012. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Jay Lotthammer Appointment of Assistant Weed Inspector XIII.K. Parks and Recreation Director Requested Action Move to: Appoint Jacob Busiahn as Assistant Weed Inspector for the City of Eden Prairie. Synopsis Each year the City of Eden Prairie is requested to appoint an Assistant Weed Inspector for the City under the requirements of Minnesota Statutes, Chapter 18.80 and 18.81. The responsibility of the Assistant Weed Inspector is to enforce the local and state weed ordinances Under State Statute, the Mayor is the City Weed Inspector and appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties as required by Minnesota State Statute. Jeff Cordes performed this inspection work for several years until his recent retirement. Jacob Busiahn is now the City's current Forestry Technician in the Parks and Recreation Department. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Appointments to the Fire Relief Association XIII.L. Requested Action Move to: Adopt the resolution appointing and to the Eden Prairie Fire Relief Association. Synopsis Minnesota Statute states that three municipal trustees are to be appointed to the fire relief association. They must be: • One elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually • The chief of the municipal fire department Council Member Ron Case and Finance Manager Sue Kotchevar have served on the Fire Relief Association from 2013-2017. The appointment of the Fire Chief is automatic according to statute. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2018- A RESOLUTION APPOINTING MEMBERS TO THE EDEN PRAIRIE FIRE RELIEF ASSOCIATION BOARD WHEREAS, MN Statutes 424A. 04 provides for three municipal representatives on the Fire Relief Association Board of Trustees; and WHEREAS, the three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. NOW THEREFORE, BE IT RESOLVED,that the City Council appoints and to serve on the Eden Prairie Fire Relief Association Board of Trustees for 2018. ADOPTED,by the City Council of the City of Eden Prairie, on the 2nd day of January 2018. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Administration Appointment to the Southwest Transit XIII.M. Commission Requested Action Move to: Appoint to the Southwest Transit Board as the Eden Prairie Appointed Representative for a two-year term to end December 31, 2019. Synopsis It is necessary for the City Council to appoint an Appointed Representative for a two-year term to end on December 31, 2019. Brad Aho has held this position since at least 2012. Mayor Tyra-Lukens is serving as the Eden Prairie Council Representative until December 31, 2018. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/ Appointments to 2018 Board of Appeal and XIII.N. Assessing Equalization (BAE) Requested Action Move to: Appoint to the Board of Appeal and Equalization Lyndon Moquist, Annette O'Connor, Todd L. Walker,Nate Thompson and Kristin Rial for the period of March 1, 2018 through May 31, 2018, or until the Board of Appeal and Equalization completes its work. Synopsis The proposed members for Council approval are Eden Prairie residents and experienced real estate professionals with extensive knowledge of the Southwest metro area. • Lyndon Moquist of Edina Realty is involved in the sale of residential properties in the southwest metro area and manages the Eden Prairie office of Edina Realty. • Annette O'Connor of Coldwell Banker Burnet Realty is involved in the sale of residential properties in the southwest metro. • Todd Walker of Coldwell Banker Burnet Realty is involved in the sale of residential properties in the southwest metro. • Nate Thompson of Edina Realty is involved in the sale of residential properties in the southwest metro. • Kristin Rial of Edina Realty is involved in the sale of residential properties in the southwest metro. Background From 1992 through 2017, the City has appointed a special Board of Appeal and Equalization(also formerly named the Board of Review). The members are citizen volunteers that are active and knowledgeable, with extensive experience in the real estate market. The members are recruited by the City Manager and City Assessor and appointed annually with confirmation by the City Council. The City pays the members a per diem payment of$50 for all required training sessions and Board meetings. In 2003, the Minnesota legislature passed a law requiring members of Boards of Appeal and Equalization to attend a training session, developed by the Minnesota Department of Revenue, at least once every four years. The Minnesota Department of Revenue also requires that the City document by February Pt of the year of the meeting that at least one member of the Board has been trained within the last four years. The law also requires that a member of the Board of Appeal and Equalization that attended training must be in attendance at the meeting. Lyndon Moquist completed the online training and his training is valid to July 1, 2021. Nate Thompson completed the online training and his training is valid to July 1, 2019. Todd Walker and Kristin Rial have indicated that they plan to complete the new on-line training session prior to the 2018 Local Board of Appeal and Equalization meeting. CITY COUNCIL AGENDA DATE: SECTION: Report of the City Manager January 2, 2018 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Board and Commission Recruitment Process XIV.B.1. Requested Action Move to: Approve the attached timeline for recruitment of Board and Commission candidates and set February 22, 2018 as the date for commission interviews. Synopsis The Board and Commission process typically begins in early January and wraps up with new member orientation in March. Staff proposes the following scheduled for 2018 recruitment: January 8 Application process opens February 5 Application deadline February 22 Commission candidate interviews March 6 Council appoints commissioners Late March Commission orientation