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City Council - 09/19/2017
AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, SEPTEMBER 19, 2017 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Cynthia Harder Workshop-Heritage Rooms I and II(5:30) I. ASPIRE EDEN PRAIRIE 2040 Open Podium - Council Chamber(6:30) II. OPEN PODIUM III. ADJOURNMENT M USA (MEIROPOLITAN URBAN SERVICEAREAS) ► Reasons to disc ussMUSA aspart of Aspire Eden Prairie 2040 ► Current MUSA line iscircuitous, bisecting properties ► Land with limited development potential existsoutside of the MUSA line ► Homesserved by septic/well exist outside of the MUSA —eventual environmental impacts ► Infrastructure isbeing extended asa part of road projectsthat will bring services to propertiesthat are currently not served ► Proactive approach ratherthan reacting to individual properties Milli ii, ,.r �lai■ � - Milli-IV LEGEND , EMI _ .. - 11111 ,111 � rilr71Aih.. ELOOOPLAIN I. +I - T graF =7 BLUFFS ���\U�MIV *mi L ., ' STEEP SLOPES ./.„ M USA LINE- WEST --- - PUBLIC PROPERTY - -� �� � LINEBISECTS ,\.x.:..•.,:„,,,,,:„ ...( .... .._ - r ur p:i /y PRO PERT ES .2 A : _ •_!_= y _�___ -- — �1�Iil&_, 1 d0 ._1. r GENERALLY . . 1 �� �.; 1 FOLLOWSTOP O \ .fl , � ,01 � 1 wj r; . 3 5 $\ 4 1 r' .1441 _ z 1 1. SLOPE • )-, ,NN:\-N.N. FL . .it'a- . ,r"(..••' 4Nia,;.\S:\-, \ ' 1 ' .''''"4. .. 11111''''''''''''' .: ' .i .- EXISTING HO __I j -- • _ �� SERVED BY { �;! �% / r� PRIVATE _� :" _ SEPTIC/WEL • =;= LIMITED . . .� . . . . . . • D EV ELO PM ENT • POTENTIAL 1'-... ..7..7.A..-- : . ' - BELOW M USA i __:-,__•__-_ - • - - - - - • - - RN MUSA LINE STUDY EX-1 {DEN BLUFF.STEEP SLOPE AND FLCODPLAIN OVERLAY•WEST IIF.IE PI DY192017 E ,:i. .!!gr',' ,rrfff�� •• I ssz r tiB•'pI'44 ' ':NO jI1UgjiZ?4ttii#. ,flULii im ST;F.SLOPES r 41VP PUBLIC PROPERTY LI N E FO LLO WS 4•14.110 NIP I -_ V �,�� � �f. �4V am _= l� RIVER AT TO E O F ....-...1.---:_ •..s,-.:_:•,•LI,•±:.1.._=-:k,. : 'is,: .:". X.,•-41,1 1M 4110- :•ie „--VitSPAID "''''''''''' =ma. - ;, , ms SLOPE ,• i. mum IIwII*111w11 s li:-- -----_ PRIMARILY ': . -- =-=-- - --,_•-• - `,,,„ -__—-_-. SINGLEFAMIL = _ -- d ----- D EV ELO PM ENT =_-=_ __ =----= =____ ._ === AT TO P O F _ _= _ ��= _= SLOPE SERVED '� —__===-- -�•.,. �, • - -- BY PUBLIC ---_=___ : SEWER AN D WATER I INCLUDES LARGE -_ _=. CITY PARCELS = ° 25° 5°° WITHIN GRAPHIC SCALE IN FEET _ FLO O D PLA I N AND BLUFFS la MUSA LINE STUDY EX-2 {DC N BLUFF'STEEP SLOPE AND FLDODPLAIN OVERLAY•EAST ~IIF.IEED °Y192017 ffiffi iiilllllll blml6re. Total Property Acreage % of Total Acreage Be low M USA Flood plain/ Bluff 28.4 36.7% Steep Sope (but not Bluff) 31 .2 40.3% Neither Steep Sope or Bluff 17.7 22.8% ► Staff suggestsa proposition to swap the developable acreage on the west side of EP into the MUSA while swapping out the same acreage from undevelopable MUSA on the east side of EP ► lhisapproach would provide for no net gain of MUSA acreage ► Metropolitan Council considerations f f {{{ •i. LEGEND ' { - .. tw, e 4 s _ MUSA LIME c t , w�`�`' �%t.�_ r_ •}� s 1 — rr• �: Y •I•''k 1N• BLUFFS .&%.\� a �; _l _ _ . - �. = STEEP SLOPES �� M USA LINE— WEST �- _ �! : L aEf.R . '..ram a :iN� h l ., _� ,� _,� _ r. �. - ► DELL RO A D A N D .� a;=; s • • • • IURNBULL ROAD _ +- rr . `. sw.4 •§ewr.•.2 r•.3°.'r<•:•IIV•n '+°.AM� . , :.. �, ge•Y :, i. . — , PA RC EL LEVEL Ap, ;; • s�><. 4,� . ;: } DETAIL .. ;.�Jy;.p 4t.,:!.A77,...'t .4 i igsi .yam�i• • )� j� 7 � .�~'• _ _-_ • li P : .Y 0 - p• r..� -0 5 C.ii ';fa::A a -i T syd.:. eyj`- y 1 . e: oA f- /.. i ;r,•.:A� 4 _ T �a:ire✓ 9' r � �r '+'e u. fi � y s 4i4�4 •.r� ..t�om q � .Ss,��:'�:+ �• 's4 A e A '� �sJ/ o t �,? C. / e:�?',A'.•.i.'t! R�3''.J:..:-. 'ae. �a :�i • :rf N.,. �/c4 :,.' ;.yws'ti;4::•a•�:;;, t'\\ �x >t•'•'sv'•ty�?".'� ° •y a' y w`�'�J;�. oa+6 .� J` d: .�; :: r,?frs�tie..>'• � 4o4r` � aR A a.m:,• �! - • FLYING CLOUD 0-* - 01) - { r ,,f •..00,7"0„. ,./:. 1-�rTc°-1--'t-�'--�-�1 \ N. N. -�t-�ti- t--\-1- •2; .//44.$.0VA: / Aff!;•• /Nkr - ti-�'' �:,. • it :I ..f�y°�•. Or r. -F ���- 1 1 1 1 1' 1 \ %- % ...1 i 1 1 1 1 1, . \ \, �,1 1 1. N. el 'fir-a 1.� �,-i 1-7'7\-%\ 1 a a \. a t a \ a a a a '�••T - _a a ♦ \ a \ a • \ - . a a a . \ Ns. 1. \• a a. a mod'1 1,,* J• 4 �._.1 N. 46" ' ? % % % % % % % S.. . . . % . . \ N. . \ N. \ N. N. N. \ a)\ N. N. \ . ai r;\ a . . . . \ . a \ . \ \`.Z \ \ MUSA LINE STUDY EX-3 EDEN PARCEL LEVEL DETAIL irl PRAIRIE 69119R617 , t. , -1 ,' ,,,tt d ulusALNNE '.''....,1'-'••.._.t..1. . i♦` .` �;, � _ J FLOOdF AIH •....,..- .. .-,,...., .-.m-_,..- { . _ - K=_ ' �. t'` MUSA LINE— WEST-•--n 4 1 d' F� STEEP SLOPES 7�/2F tr_ .„ v ,,• i' iiip .. '-:/ • I� x. EDEN PRAIRIE ROAD r b I �.•;., ` � � . ...._ T- �•...."...4,. AND SPRING OAD � _ 17'Ø PARCELLEVti� : :i 1. - _J • f� *�: .� la_ , t i ; 'e.:77::::17:7117;67.,. __,.:jietii, ./H..... ,,, /„/ e -..,, .., x„,„,„.... .• ,-.....,.7 li.er.Z' ' ..idi 4, ff'.7;::*i:i$,I.Kei:',:fs:,.i: .ik'ITIU ••". .•9/./ r. •1 -4.1 v it,/, .'�. d _r .;% .� i tier• - ' Alf ' ' '- ir 1./1/;,„ • •"'- - . ''''''0, .4,/,,,••••/, • 4,, ,„.• , .. L-, ..4ii:i:PiiiiiiIiii;,/ ,/,:.:7 .. /4 w, .......::::400::$::::.., _ „,..,„ ,,,...A. ... ..... v./ ,,. .- ., . •••'4," 494.,-,,, (0.... is.-fr'.z....,. ik..—o"e4.-. ., f FLYNVC CL6[10-DRIVE g _"" ' ,2:.. t �_ -- 7 y l ' .:•:- _ .. • . ,u __ .—�---. _ . "_"L"i'�:TS-u. —fir.- ,. - ;y`Q d wry-"-Fr` --, i .� --L- ..: .-'.-- - — a----■•_-.%.--.'••.-. - - _-}- ,�— .No.-_-ti-:a.---'/.---x ►--+`-.-;---.=fir: - -.�...-�-, .a. . • I j :NE-- X.,,. \. 1 1 1 1 X. 1'i.X.4 X 'X w i \ i 1 .� - .. X._ X\ \ X .i X X X !.\ N. a. N. N. ispi MUSA LINE STUDY EDEN PARCEL LEVEL DETAIL 212 EX-4 rPAIPIE asps m, ► Of the 26 properties reviewed , approximately 36.7% (28 acres)of the area below the MUSA isencumbered by existing bluffsand/orflood plain. ► Of the area below the MUSA line 40.3% (3lacres)of the area isconsidered a steep slope (>18% grade), and would require further engineering review. ► the remaining 22.8% (18 acres) below the MUSA line is neither steep slope or bluff/flood plain AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, SEPTEMBER 19, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. DONATION FROM SAMPSON FAMILY (Resolution) B. DONATION FROM BRANDI WARMBIER STATE FARM INSURANCE AGENCY (Resolution) V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 5, 2017 B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 5, 2017 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 11 RELATING TO PARKS AND OPEN SPACE ZONING DISTRICT AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. ADOPT RESOLUTION APPROVING EXTENSION OF PRELIMINARY PLAT FOR EDEN HEIGHTS EAST CITY COUNCIL AGENDA September 19, 2017 Page 2 D. ADOPT RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF 2017 SPECIAL ASSESSMENT HEARING ROLLS,AND SETTING HEARING DATE E. ADOPT RESOLUTION REQUESTING AN ADMINISTRATIVE VARIANCE FROM STATE AID STANDARDS TO ALLOW A BID OPENING TO OCCUR PRIOR TO RECEIVING A SIGNED TITLE SHEET F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ERICKSON ENGINEERING FOR 2018-2019 BRIDGE SAFETY INSPECTION SERVICES G. AWARD CONTRACT TO INTEGRITY REMODELING& DESIGN GROUP LLC FOR INSTALLATION OF RAINWATER HARVESTING EQUIPMENT AT FIRE STATION 2 H. APPROVE SIRE SOFTWARE MAINTENANCE AGREEMENT WITH HYLAND I. APPOINT ALYSSA MEINERS TO HERITAGE PRESERVATION COMMISSION AS A 2017-2018 STUDENT COMMISSIONER IX. PUBLIC HEARINGS/MEETINGS A. REDEVELOPMENT PLAN MODIFICATION, ESTABLISHMENT OF TIF DISTRICT,AND ADOPTION OF TIF PLAN FOR ELEVATE AT SOUTHWEST STATION X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Adopt Resolution Approving Energy Action Plan For Eden Prairie C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR CITY COUNCIL AGENDA September 19, 2017 Page 3 E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: September 19, 2017 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, September 19, 2017 TUESDAY, SEPTEMBER 19, 2017 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name, phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium,please contact the City Manager's Office. IV. PROCLAMATIONS/PRESENTATIONS A. DONATION FROM SAMPSON FAMILY (Resolution) Synopsis: The Sampson Family's donation to the Art Center in the amount of $10,222.34 will go toward the purchase of a glass kiln, the remodel of a workspace for art instructors and new chairs for the classrooms. MOTION: Move to Adopt the Resolution Accepting the Donation in the amount of$10,222.34 from the Sampson Family to go toward Art Center equipment. B. DONATION FROM BRANDI WARMBIER STATE FARM INSURANCE AGENCY (Resolution) Synopsis: Brandi Warmbier State Farm Insurance Agency is donating $250 to the Parks and Recreation Department's Spooky Saturday program and will be recognized as a Silver sponsor for this event. MOTION: Move to Adopt the Resolution Accepting the Donation of$250 from Brandi Warmbier State Farm Insurance Agency toward the Spooky Saturday program. CITY COUNCIL AGENDA September 19, 2017 Page 2 V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 5, 2017 B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 5, 2017 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-G and I on the Consent Calendar. A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 11 RELATING TO PARKS AND OPEN SPACE ZONING DISTRICT AND ADOPT RESOLUTION APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. ADOPT RESOLUTION APPROVING EXTENSION OF PRELIMINARY PLAT FOR EDEN HEIGHTS EAST D. ADOPT RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF 2017 SPECIAL ASSESSMENT HEARING ROLLS,AND SETTING HEARING DATE E. ADOPT RESOLUTION REQUESTING AN ADMINISTRATIVE VARIANCE FROM STATE AID STANDARDS TO ALLOW A BID OPENING TO OCCUR PRIOR TO RECEIVING A SIGNED TITLE SHEET F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ERICKSON ENGINEERING FOR 2018-2019 BRIDGE SAFETY INSPECTION SERVICES G. AWARD CONTRACT TO INTEGRITY REMODELING& DESIGN GROUP LLC FOR INSTALLATION OF RAINWATER HARVESTING EQUIPMENT AT FIRE STATION 2 H. APPROVE SIRE SOFTWARE MAINTENANCE AGREEMENT WITH HYLAND CITY COUNCIL AGENDA September 19, 2017 Page 3 I. APPOINT ALYSSA MEINERS TO HERITAGE PRESERVATION COMMISSION AS A 2017-2018 STUDENT COMMISSIONER IX. PUBLIC HEARINGS/MEETINGS A. REDEVELOPMENT PLAN MODIFICATION,ESTABLISHMENT OF TIF DISTRICT,AND ADOPTION OF TIF PLAN FOR ELEVATE AT SOUTHWEST STATION Synopsis: Timberland Partners (Elevate LLC) is requesting Tax Increment Financing(TIF) for a mixed-use project that meets the criteria for a new Housing TIF District and use of pooled Housing TIF. The proposal includes redevelopment of two existing buildings at Southwest Station into a new 6-story building with 222 apartment units over structured parking and approximately 13,000 square feet of restaurant and commercial space. 20% of the apartments would be available and affordable to households earning less than 50% of the Area Median Income. The HRA/City Council will formally consider the TIF documents on October 3, 2017, the same date the Planning development agreement should be ready for City Council approval. MOTION: Move to: • Close the Public Hearing; and • Direct staff to include the Redevelopment Plan Modification for Redevelopment Project Area No. 5, establishment of TIF District 22, and adoption of a TIF plan and agreement for Elevate at Southwest Station on the October 3, 2017 HRA/City Council meeting agenda. X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS CITY COUNCIL AGENDA September 19, 2017 Page 4 B. REPORT OF CITY MANAGER 1. Adopt Resolution Approving Energy Action Plan For Eden Prairie Synopsis: The City of Eden Prairie participated in Xcel Energy's Partners in Energy(PiE)program to develop an Energy Action Plan that identifies community-wide goals and strategies for renewable energy and energy efficiency. The Energy Action Plan prioritizes three focus areas to promote electricity and natural gas conservation: residential energy, large commercial and industrial buildings, and public, nonprofit and service organizations. The goals and strategies outlined for each of these focus areas aim to reduce communitywide greenhouse gas emissions, improve quality of life for Eden Prairie residents and increase the economic vitality of Eden Prairie businesses. MOTION: Move to Adopt Resolution Approving Energy Action Plan for Eden Prairie. C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. CITY COUNCIL AGENDA DATE: SECTION: Proclamations / Presentations September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Jay Lotthammer, Director, Donation from the Sampson Family toward Art IV.A. Parks and Recreation Center Equipment Requested Action Move to: Adopt the Resolution accepting the donation in the amount of$10,222.34 from the Sampson Family to go toward Art Center equipment. Synopsis This donation to the Art Center from the Sampson Family will go to the purchase of a glass kiln, the remodel of a workspace for art instructors and new chairs for the classrooms. Background In April of 2008, the City of Eden Prairie accepted the donation of a 5,400 square foot building to be used as an art center. With the City Council approval, it has become the largest single gift ever offered to the City of Eden Prairie. In May of 2009, the art center opened its doors to the public and has become a much needed and appreciated creative institution for the residence of Eden Prairie. Since 2009 the Art Center programs have grown every year. Beyond classes and summer camps, private lessons, open studio time, birthday parties, group outings, events and display artwork of local artists are offered. The mission of the Eden Prairie Art Center is to enhance the quality of life and foster creativity in our community by proving access to the arts for people of all ages and abilities. The Art Center works to achieve this mission by offering exceptional programing and studio space in mediums ranging from painting, drawing, ceramics, fused glass,jewelry and more. There are classes for all ages, toddler to senior. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City of$10,222.34 from the Sampson Family to be used for Art Center equipment is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 19th day of September 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE SECTION: Proclamations / Presentations September 19, 2017 DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO. Jay Lotthammer, Director, Donation from Brandi Warmbier State Farm IV.B. Parks and Recreation Insurance toward Spooky Saturday Requested Action Move to: Adopt the resolution accepting the donation of$250 from the Brandi Warmbier State Farm Insurance Agency toward Spooky Saturday. Synopsis Brandi Warmbier State Farm Insurance Agency will be recognized as a Silver sponsor for this event. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City in the amount of$250 to be used towards Spooky Saturday from the Brandi Warmbier State Farm Insurance Agency is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 19th day of September, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk ITEM NO. VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP AND OPEN PODIUM TUESDAY, SEPTEMBER 5, 2017 CITY CENTER 5:00 —6:25 PM, HERITAGE ROOMS 6:30 —7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, City Engineer Rod Rue, and Recorder Cynthia Harder GUESTS: Eden Prairie Historical Society Board of Directors Kathie Case, Valerie Ross, Chris Honaas-Wildfang, Kati Simons, Ann Higgins, Jeanne DeSanctis, Katie Qualey, Tracy Hope, Jan Lacy, and Norm Rogers Workshop-Heritage Rooms I and II(5:30) I. EDEN PRAIRIE HISTORICAL SOCIETY Mayor Tyra-Lukens called the workshop to order at 5:35 p.m. Getschow stated the purpose of the workshop's first topic is to provide an overview of the Eden Prairie Historical Society's progress. EPHS President Kathie Case thanked the Mayor, Council, and staff for being helpful and supportive. She said since EPHS began in 1969, their number one focus has been preservation. It is important to preserve,protect, and gather historic information to continue the story of Eden Prairie and help with education. Mrs. Case said their first item of discussion is grants. EPHS has gotten four grants so far(for an interpretive plan for the Eden Prairie Historical Museum, an interpretive plan for the Cummins-Phipps-Grill House, an oral history project, and a fire suppression system at the CPG House). The Heritage Preservation Commission also gets grants, but they go for the larger grants to assist with projects such as the remodel of the CPG House's second level. She explained EPHS can apply for grants to help store artifacts correctly and meet the needs of the museum or historical sites. EPHS will continue to bid for grants and also help the HPC secure grants by providing photographs and documentation. Mrs. Case shared EPHS is building a relationship with the Hennepin County Museum. When attending meetings with the Hennepin County Museum, Mrs. Case and Ms. Lacy learned about how to get grant writers and met with other historical societies to keep moving forward. Hennepin County is working on a large exhibit related to the Glen Lake Sanatorium and Mrs. Case noted they do not have the national register plaque or historical sign there. Next, Ms. Ross said EPHS is also fostering a relationship with the Minnesota Alliance of Local History Museums (MALHM) and some EPHS board members attended a conference City Council Workshop Minutes September 5, 2017 Page 2 recently to learn how to better preserve buildings and artifacts. They also found out MALHM offers discounts on storage equipment. EPHS's main focus this year has been to catalogue artifacts by taking photos and documenting where each item is currently located, who donated it and when. The cataloguing of EPHS museum artifacts is nearly complete. Next, board members will work on cataloguing items at the CPG House and Riley Jacques Barn. After cataloguing items, Ms. Ross stated Ms. Lacy will enter the information into software called PastPerfect so it is readily available and easy to share. Ms. Lacy said she is learning about PastPerfect, the leading museum collection software, and looks forward to helping EPHS get the artifacts organized. Butcher Wickstrom asked if the Minnesota Historical Society(MNHS) is aware of EPHS's inventory. Mrs. Case said at this time, MNHS is not aware of the artifacts Eden Prairie has but once everything is logged in PastPerfect, EPHS can easily share the information with MNHS, the Hennepin History Museum, other historical societies, and residents. Mrs. Case said with only 9 board members, it can be a challenge to keep up with all the historical sites in the City and cataloguing artifacts has been time-consuming. Butcher Wickstrom asked if there is a grant available for assistance in cataloguing inventory. Mrs. Case replied EPHS does not have a grant writer and has contracted grant writers in the past. Tyra-Lukens inquired about open hours and promotion of the museum. Ms. Higgins explained the museum is open from 11:00 a.m. until 1:00 p.m. on Mondays and also by request. When the museum is not open, phone calls get forwarded to Ms. Higgins' home phone. Mrs. Case said the museum is promoted through the member newsletter and will also soon be promoted through newspapers. Ms. Simon pointed out the Fall Harvest Festival and City Open House are also great events for exposure and bringing people into the museum. She added they would be happy to have more opportunities to showcase the museum and bring people in. Next, Ms. Honaas-Wildfang described EPHS membership. She said there are approximately 137 current members including 27 VIPs. A newsletter is sent to members each month and membership increases cash flow. Going forward, EPHS would like to involve members more by offering volunteer opportunities such as tabling during the Fall Harvest Festival. Mrs. Case explained guests coming to the CPG House often drive right past the parking lot and a new sign is needed to direct visitors. Getschow said interior signage would be straightforward and he will talk to Lotthammer about getting a new sign. Mrs. Case said they are happy to provide a sample and EPHS is willing to help pay for it. Ms. Qualey and Ms. DeSanctis plan events at the CPG House. Ms. Qualey said this year will mark the 5th annual holiday event, Santa's North Pole Experience, and about 4,000 people attended in 2016. Next spring will be the 5th Annual Vintage Sale which is also gaining momentum. Additionally, EPHS is planning a Ghost Walk where guests will arrive at the CPG House and then travel by trolley to two cemeteries where EP Players will be acting as ghosts. These events all help promote the CPG House. Ms. Qualey also explained recent improvements have been done to keep the house looking nice while also staying true to the original style. She designed a wall display showing the City Council Workshop Minutes September 5, 2017 Page 3 timeline of the Cummins-Phipps-Grill families and it is hung in the house. Board members are looking at doing a timeline for the Smith Douglas Moore House. Council Members commented on how nice the timeline display looks. Ms. DeSanctis said things are going very well at the CPG House but agreed a new sign would be beneficial to direct visitors and the grounds could be made more inviting. The house has recently been used for graduation parties and photo shoots. Nelson asked what else is planned to make it more inviting. Ms. DeSanctis replied an asparagus garden is being planted. Mrs. Case thought adding benches and tables would be nice for people spending their lunch hour there. Ms. Honaas-Wildfang said bins for recycling and trash bins would be appreciated. Tyra-Lukens commended the Historical Society on adding value to the community and utilizing the CPG House. Case noted Lotthammer's absence and confirmed with Getschow these requests will be passed along to him. Lastly, Mrs. Case touched on the Dorenkemper House. In August, EPHS held a meeting at the Dorenkemper House and while they were there, a summer camp group stopped by unexpectedly and the kids really enjoyed seeing the house. She thought the Dorenkemper House should become part of future summer camps. She also suggested looking into adding food trucks, a small ice cream shop, or something else easy to run during the summer months and keeping the lower level of the building open to encourage residents to use this space. Tyra-Lukens thanked EPHS's board members for their wonderful presentation and ideas. Nelson said their work makes an impact on Eden Prairie. II. EDEN PRAIRIE ROAD CONSTRUCTION PROJECT Rod Rue, City Engineer, gave an update on the Eden Prairie Road construction project and presented five alternatives for slope grading and retaining walls along the area. The plan selected will have not only a financial impact but a visual impact to the corridor and Flying Cloud Drive's corridor. The first alternative presented was a fully graded plan with no retaining wall. Next, four alternatives were shown with retaining walls: a full-length wall, a half-length wall (North), a quarter-length wall, and a half-length wall (South). Nelson asked how tall the wall would be and Rue responded the wall would be approximately 35 feet. Nelson questioned whether one of plans including a wall would work better with large amounts of rainfall or snowfall. Rue responded all plans allow a minimum of 10 to 15 feet for snow storage between the wall and the road, along with a ditch along the backside to capture drainage coming down the wall. Plus, there would be a drainage system to collect and reroute ground water or seepage. Nelson asked if the wall would be blank and Rue replied it would be a concrete wall and look like the walls being built by the County. After showing all options, Rue recommended going with the fully graded option with no retaining wall and all Council Members were in agreement. Rue said stabilizing the slope is important so for three to four years, it will look like a grassy slope. Nelson asked if wildflowers and pollinator-friendly plants can be planted for aesthetics and Rue agreed this could be possible in addition to the prairie grass. Tyra-Lukens said she is so glad there is an option without a retaining wall not just for aesthetics but also for safety. She asked where water runoff will go. Ellis said when they've worked with sandy slopes in the past, they used City Council Workshop Minutes September 5, 2017 Page 4 geofabric to reinforce the ground and prevent sheer stress. Aho asked if they are recommending to not plant trees right away. Rue said trees would not be planted right away in an effort to first protect the slope with the right vegetation. Case asked if in 10 years there could be trees and Rue said yes. Getschow confirmed a lot of analysis has been done taking into consideration cost and the number of trees removed in each alternative. Rue wrapped up by saying the fully graded option will result in a lot of excess material and if this project is bid in early 2018, the contractor can take advantage of using excess material from this project during the subsequent Flying Cloud Drive project. Open Podium - Council Chamber (6:30) III. OPEN PODIUM IV. ADJOURNMENT ITEM NO. VI. B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, SEPTEMBER 5, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,AUGUST 8, 2017 B. CITY COUNCIL MEETING HELD TUESDAY,AUGUST 8, 2017 MOTION: Case moved, seconded by Nelson, to approve the minutes of the City Council workshop and to approve the minutes of the City Council meeting, both held Tuesday, August 8, 2017. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS CITY COUNCIL MINUTES September 5, 2017 Page 2 VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF ORDINANCE NO. 15-2017 AMENDING CITY CODE CHAPTER 6, RELATING TO SMALL WIRELESS FACILITY PERMITS AND ADOPT RESOLUTION NO. 2017- 89 APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. APPROVE SECOND READING OF ORDINANCE NO. 16-2017 AMENDING CITY CODE CHAPTER 9, RELATING TO SHADE TREE PEST CONTROL AND ADOPT RESOLUTION NO. 2017-90 APPROVING SUMMARY ORDINANCE FOR PUBLICATION D. ADOPT RESOLUTION NO. 2017-91 REQUESTING A VARIANCE FROM STATE AID STANDARDS TO ALLOW FOR 10% TRAIL GRADES ON EDEN PRAIRIE RD BETWEEN CSAH 61 AND FREDERICK PLACE E. ADOPT RESOLUTION NO. 2017-92 SUPPORTING GRANT APPLICATION TO HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT PROGRAM F. APPROVE REHABILITATION DEFERRED GRANT PROGRAM AGREEMENTS FOR PROP, THE PROP SHOP,EDENDALE,AND IMMANUEL LUTHERAN G. APPROVE JOINT POWERS AGREEMENT WITH THE CITY OF MINNEAPOLIS ALLOWING EDEN PRAIRIE POLICE DEPARTMENT TO ASSIST MPD WITH RESPONSE TO SUPER BOWL 52 H. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WSB FOR DESIGN PHASE SERVICES FOR RILEY LAKE PARK RENOVATION I. AWARD CONTRACT FOR REHABILITATION OF THE PARKING LOT AND TRAILS AT RICE MARSH LAKE PARK TO BITUMINOUS ROADWAYS,INC. Getschow said there is a change to Item F approving rehabilitation deferred grant program agreements. This is the item that involves Community Development Block Grant (CDBG) funding for physical improvements to the facilities listed. It is essentially pass-through money. The agreement with Edendale has not been finalized, so Item F should be approved with the exception of Edendale. CITY COUNCIL MINUTES September 5, 2017 Page 3 MOTION: Butcher Wickstrom moved, seconded by Case, to approve Items A-I on the Consent Calendar, with the exception of the agreement for Edendale in Item F. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. VACATION OF DRAINAGE, UTILITY,AND ROADWAY EASEMENTS LYING OVER OUTLOT B, PRAIRIE BLUFF AND DRAINAGE AND UTILITY EASEMENTS LYING EASTERLY OF HENNEPIN TOWN ROAD AND SOUTHERLY OF PIONEER TRAIL Getschow said we are not prepared to pass this resolution to vacate the easement tonight because the developer continues to work with one of our utilities. He asked the Council to open the public hearing and hold the hearing, but the resolution for vacation would be included in a future Council agenda. Tyra-Lukens opened the public hearing. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing. Motion carried 5-0. B. EDEN PRAIRIE ASSEMBLY OF GOD by Station 19 Architects. First Reading of an Ordinance for PUD District Review on 10.06 Acres (Ordinance) Getschow said the Eden Prairie Assembly of God church is proposing an addition and remodeling of the property. There are no waivers required with the project. The Planning Commission recommended approval of the project. Nicole Thompson, representing Station 19 Architects, gave a PowerPoint presentation reviewing the plans for the property expansion. The expansion will add about 12,000 square feet on the northeast corner of the building. The 186 parking stalls with seven handicapped accessible stalls will remain. They plan to preserve a 20"maple on the north side of the site and will relocate the bike racks. There will be some additions to the landscaping, particularly around the north side of the site She reviewed the site elevations and displayed the exterior finishes planned for the project. She noted there are some nonconformities that exist,but the church would like to address those at a future building phase. Jack Perrin, Pastor of Eden Prairie Assembly of Good, said the church is not considered a mega-church. They are looking for an opportunity to enhance the base facility to invest more into the community. He reviewed the amenities and programs the church offers to members of the community. There were no comments from the audience. CITY COUNCIL MINUTES September 5, 2017 Page 4 MOTION: Butcher Wickstrom moved, seconded by Nelson, to close the public hearing; to approve first reading of an ordinance for PUD District Review on 10.06 Acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 5-0. Case commented he was very happy with the project. He noted there were a couple of things that were noncompliant, and the decision was made to address those the next time they come in for a project. He asked if that follows historical precedence and why we would not address some of the nonconformities now. Jeremiah replied staff wanted to work with the church with regard to their resources and what would make sense to bring the project into gradual compliance. They have plans to do additional improvements in the future, and the noncompliant items could be rectified in the future. We have done similar things in the past. C. CODE AMENDMENT RELATED TO PARKS AND OPEN SPACE ZONING DISTRICT by City of Eden Prairie. First Reading of an Ordinance Amending City Code Chapter 11, Relating to Parks and Open Space Zoning District(Ordinance) Getschow said the Comprehensive Guide Plan adopted in 2009 includes a land use category for Parks/Open Space. There are a number of properties in the City that are designated as Park/Open Space in the 2009 Comprehensive Plan, and those properties are currently zoned a variety of different zoning districts. For the past several months, staff has been preparing draft language to create a new Park and Open Space Zoning District and associated regulations. The intent of the Park and Open Space Zoning District is to ultimately apply these draft zoning regulations to publicly-owned parks and open space in order to bring the Comprehensive Plan and Zoning for these sites into compliance. There were no comments from the audience. MOTION: Aho moved, seconded by Case, to close the public hearing and to approve first reading of an ordinance amending City Code Chapter 11, relating to adding the Park and Open Space Zoning District and associated amendments of other sections of Chapter 11 related to the Park and Open Space Zoning District. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom, Case,Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS CITY COUNCIL MINUTES September 5, 2017 Page 5 XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Adopt Resolution No. 2017-93 Certifying the Proposed 2018 Property Tax Levy,Accepting the Proposed 2018 Budget, Setting the Date for Public Hearing, and Consenting and Approving the HRA Tax Levy Getschow said by September 29 cities in Minnesota must adopt a proposed net property tax levy and accept a proposed budget for the coming year. The City must announce at this Council meeting the future time and date of the regularly scheduled meetings at which the budget and levy will be discussed and public testimony taken. He noted we have a two-year budget in Eden Prairie. We began putting together the 2018 and 2019 budget earlier this year. The two-year budget process begins with work done on the department work plans. There have been several Council workshops devoted to setting goals and putting together the budget documents. Getschow said we will kick off the official public engagement process in September and October, and notices will go out in November,based on action in the preliminary budget for taxes next year. There will be a hearing on the 2018 budget at the December 12 City Council meeting. Accepting the proposed 2018 budget and levy sets a ceiling for the levy. The proposed levy includes a 3.9% increase for 2018, and a 3% increase for 2019. He noted this is a very conservative levy and budget. The plan is to provide a completely balanced budget while not increasing the levy beyond the 3.9% increase. Values of homes in Eden Prairie continue to go up, so the proposed 2018 levy will result in an approximate 3.5% increase for the median value home. A $2,000,000 commercial property will see an increase of under 1%. The Council will be looking at the enterprise fund budgets and will further refine this budget before final action is taken in December. Tonight's action is to set a preliminary levy and budget. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2017-93 that certifies the proposed 2018 property tax levy to be $37,149,820; sets December 12, 2017 as the meeting which will include discussion of the budget and provide for public comment; accepts the proposed 2018 budget of$48,767,526; and consents and approves the HRA tax levy of$200,000. Motion carried 5-0. CITY COUNCIL MINUTES September 5, 2017 Page 6 C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case,to adjourn the meeting. Motion carried 5-0.Mayor Tyra-Lukens adjourned the meeting at 7:47 p.m. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Christy Weigel, Clerk's License Application List VIILA. Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Move to: Approve the license listed below. Raffle Organization: Eden Prairie Hockey Association Place: Eden Prairie Community Center 16700 Valley View Road Date: February 15, 2018 - 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 19, 2017 1 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/ Chapter 11 Code Amendment relating to VIII.B. Planning adding the Park and Open Space Zoning Janet Jeremiah/Beth Novak-Krebs District Requested Action Move to: • Approve Second Reading of an Ordinance Amending City Code Chapter 11 Relating to adding the Park and Open Space Zoning District and associated amendments of other sections of Chapter 11 Related to the Park and Open Space Zoning District; and • Adopt Resolution Approving the Summary Ordinance and Ordering Publication of said Summary. Synopsis This is the second reading of the Ordinance to Amend City Code Chapter 11 relating to adding the Park and Open Space Zoning District and associated amendments of other sections of Chapter 11 related to the Park and Open Space Zoning District. Attachments Ordinance Resolution of Summary Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2017 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA AMENDING CITY CODE CHAPTER 11, BY ADDING A NEW SECTION 11.37 ENTITLED P - PARK AND OPEN SPACE DISTRICT SECTION AND AMENDING SECTION11.03 TO ESTABLISH THE PARK AND OPEN SPACE DISTRICT, SPECIAL REQUIREMENTS AND PERFORMANCE STANDARDS RELATED THERETO; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 11, is amended by adding Section 11.37 as follows: Subd. 1. Purpose. The Park and Open Space District is established to (1)promote,preserve, and protect publicly owned parks and open space through conservation and appropriate and compatible development; (2) provide opportunities for active and passive indoor and outdoor recreation and leisure activities integral to the overall quality of life; (3) protect natural resources including grassland,forest,wetlands and other features; (4)enhance property values and further the purposes of the City's Park and Open Space System Plan. Subd. 2. Definitions. The following terms, as used in this Section, shall have the following meanings stated: Historical Property: A Historic Preservation Site as designated in this Chapter and/or a district, site, building, structure or object on the National Register of Historic Places. Lot Line,perimeter: The boundary that encompasses the entire park property which may include multiple parcels that function as a single site. Front yard, perimeter: The area between the perimeter front lot line and the required front setback extending across that portion of a park property adjacent to the exterior streets. Park Property: A single parcel or multiple parcels that function as a single site. When a street crosses a park property, the park property is still considered a single site. Public Recreation: Any use commonly provided for and open to the public at parks,playgrounds, community centers, or other similar sites owned or operated by a unit of government for the purpose of providing recreation. Rear yard, perimeter: The area lying between the perimeter rear lot line and the required rear setback line extending from the perimeter side lot lines. 1 Side yard, perimeter: The area between the perimeter side lot line and the required side setback extending from the perimeter front lot line to the perimeter rear lot line. Subd. 3. Permitted Uses. A. Public Recreation B. Publicly Owned Historical Property/Building C. Recreation related structures and amenities that support the primary use of the site D. Public Conservation Areas E. Public Infrastructure F. Antennas and Towers, in those locations and subject to the limitations contained in City Code Section 11.06 Subd. 4. Lots and Accessory Structures and Uses. A. Lots/Parcels. Park property may consist of one or more lots or parcels that for the purposes of this Section function as one site. Setbacks for parking lots, buildings, and accessory structures and use shall be measured from the perimeter lot line that encompasses the park property. B. Accessory Structures and Uses. Accessory structures and uses in the Park and Open Space District may be located on the same lot as the principal use or structure or on another lot within the park property. An accessory structure or use may occur without a primary structure and may be allowed in the perimeter front yard setback up to 15 feet from the property line. Subd. 5. Parking Lot Design: The following parking lot screening and parking setbacks shall be applicable to new or enlarged parking areas after the effective date of the adoption of this Section: A. Parking Lot Location. Off-street parking facilities shall be on the same parcel or parcels of land that contain the structure or use that the parking is intended to serve. B. Parking Setbacks. Parking areas shall be at least 20 feet from any front lot line, 10 feet from any side lot line and 50 feet from any rear lot line and shall be at least 5 feet from a building. C. Parking Lot Screening. Off-street parking areas shall be screened from adjacent differing land uses and the public right of way as required in Section 11.03. 2 D. Parking Surface: All parking lots shall be surfaced in accordance with Section 11.03. E. Parking Lot Islands: Parking lot islands shall be included at the ends of parking aisles rows and shall include planting material. Each island shall be a minimum of 160 square feet and no dimension shall be less than 5 feet. F. Shared Use Parking: Shared use parking is allowed between a park and an adjacent public district when it can be demonstrated to the reasonable satisfaction of the City Planner that the uses have different peak hour parking demands. If shared parking is allowed the parties shall enter into a shared parking agreement in form and substance as approved by the City Planner. Overflow parking is allowed between two park properties. Subd. 6. Building Setbacks. Building setbacks shall be measured from the perimeter lot line. Subd. 7. Fencing. Fencing associated with athletic fields, ball diamonds, courts and similar uses may exceed 7 feet in height. Fencing not associated with athletic fields, diamonds, courts or similar use shall be limited to 7 feet in height and may occupy any perimeter yard. No fence, hedge or other planting exceeding 30" in height or trees pruned even to a height less than 8 feet shall be permitted where there will be interference with traffic sight distance. Subd. 8. Landscaping. Landscaping required after the effective date of the adoption of this Section shall comply with the following: A. Mechanical equipment screened in accordance with this Chapter. B. General screening in this Chapter. C. Native plant material is encouraged consistent with this Chapter. D. Landscaping shall include a combination of trees, shrubs,perennials, and ornamental grasses to create a diverse and balanced design. Subd. 9.Architectural Standards. All new buildings,including storage and equipment buildings,in the Park and Open Space District that require a building permit, are visible from the public right-of-way, street, and/or an adjacent differing land use and constructed after the effective date of this ordinance (date) shall comply with the following: 3 The City's Design Guidelines shall be used as the standards for the architectural design of the buildings in the Park and Open Space District. The architectural design should be compatible with the built environment surrounding the park, fit the context of the site and further the intent and goals of the Design Guidelines including the development of high quality projects balanced with aesthetics, function, surrounding environment, and economics. Subd. 10. Lighting Standards. Athletic Field Lighting Fixtures: Light poles (not including base) shall be a maximum height of 100 feet with downcast and cut off lens. Lighting shall be directed toward the athletic field. All new lighting fixtures and poles installed in the Park and Open Space District after the effective date of the adoption of this Section shall comply with the following: A. Lighting shall not exceed a maximum of 0.5 foot candles as measured at the perimeter property line demonstrated with a photometric plan. B. Glare, whether direct or reflected, such as from spotlights or high temperature processes, and as differentiated from general illumination, shall not be visible beyond the limits of the immediate site from which it originates. C. Parking Lot Lighting Fixtures: Light poles shall be a maximum height of 25 feet as measured from grade with downcast and cut off lens. Full cutoff lighting fixtures shall be used in order to minimize ambient light pollution and side glare. Parking lot lighting fixtures in the interior portions of the parking lot are not required to be located in islands. 4 Section 2. City Code Chapter 11, Section 11.03, Subd 1. A is hereby amended by adding the underlined text for the Town Center District,TC—Mixed Use,TC—Residential,TC—Commercial and Park and Open Space District to the chart below as follows: DISTRICT TITLE ABBREVIATION Rural District R One-Family Residential District R-1 R1-44 R1-22 R1-13.5 R1-9.5 Multi-Family Residential District RM RM-6.5 RM-2.5 Office District OFC Commercial District C Neighborhood Commercial District N-Corn Community Commercial District C-Com Regional Commercial District C-Reg Regional Service District C-Reg-Ser Highway Commercial District C-Hwy Town Center District TC TC—Mixed Use TC-MU TC—Residential TC-R TC-Commercial - TC-C Transit Oriented Development District TOD TOD—Mixed Use TOD-MU TOD—Residential TOD-R TOD-Employment TOD-E Industrial District I Industrial Park District I-2 Industrial Park District 1-5 General Industrial District I-Gen Public District PUB Golf Course GC Airport—Office A-OFC Airport—Commercial A—C Park and Open Space District 5 Section 3. City Code Chapter 11, Section 11.03, Subd 2, B, Table 3 and Table 4 are hereby amended by adding the underlined text for the Park and Open Space District as follows: MINIMUM LOT SIZE MINIMUM YARD-SETBACK OFFICE/ MINIMU SITE AREA MAX.FLOOR MAXIMU HEIGHT COMMERCIA WIDOT TH PER AREA RATIO M BASE OF MAIN L/ Area AT One Both DWELLING (FAR) AREA INDUSTRIAL/ S.F. of Widt Dept RIGHT OF Front Side Sides Rear UNIT RATIO STRUCTU RE DIST. Acres h Ft. h Ft. LINE Ft. Ft. Ft. Ft. SQ. FT. OR (BAR)* (FT.) ACRES C-REG 50 N/A N/A N/A 80 80 160 60 Dwelling Not 0.2 - 1 Story 0.5- 0.2 40 ACRE Permitted Multi Story S I-2 PARK 2 acres 200 300 200 50 20 40 25 Dwelling Not 0.3 - 1 Story 0.5- 0.3 40 Permitted Multi Story I-5 PARK 5 acres 300 300 300 75 30 60 25 Dwelling Not 0.3 - 1 Story 0.5- 0.3 40 Permitted Multi Story I-GEN 5 acres 300 300 300 75 30 60 50 Dwelling Not 0.3 - 1 Story 0.5- 0.3 40 Permitted Multi Story PUB N/A N/A N/A N/A 50 50 150 50 Dwelling Not N/A N/A 30 Permitted P-PARK AND N/A N/A N/A N/A 35* 25* 50* 50* Dwelling Not N/A N/A 30 OPEN SPACE Permitted except *perimeter for existing setback Historic Sites Table 3 —Section 11.03 6 ACCESSORY STRUCTURES MAX. OFFICE/ FLOOR TOTAL COMMERCIA Min. Min. SCREENING MN. MAX. AREA FLOOR L/ Maximu Dist.to Dist.to OFF-STREET AND ZONE ZONE PRIMARY AREA INDUSTRIAL m Side Lot Rear Lot LOADING LANDSCAPI AREA AREA USE (SQ. FT.) DISTRICTS Height Line Line NG (ACRES) (ACRES) (SQ. FT.) OFC 15 10 10 YES YES N/A N/A N/A N/A N-COM 15 10 10 YES YES 2 15 20,000 50,000 C-COM 15 20 10 YES YES 5 20 30,000 200,000 C-HWY 40 20 10 YES YES 5 20 20,000 100,000 C-REG-SER 40 20 10 YES YES 10 N/A N/A N/A C-REG 40 50 50 YES YES 60 N/A N/A N/A I-2 PARK 40 20 25 YES YES 40 N/A N/A N/A I-5 PARK 40 20 25 YES YES 40 N/A N/A N/A I-GEN 40 20 50 YES YES 80 N/A N/A N/A PUB 30 30 30 YES YES N/A N/A N/A N/A GC 30 30 30 YES YES N/A N/A N/A N/A A-C 15 10 10 YES YES NA NA NA NA A-OFC 15 10 10 YES YES N/A N/A N/A N/A P-PARK AND 30 10 10 YES YES N/A N/A N1 N/A OPEN SPACE Table 4—Section 11.03 7 Section 4. City Code Chapter 11, Section 11.03, Subd 3. A, E, H and K are hereby amended by adding the underlined text and deleting the stricken text as follows: Subd. 3. Special Requirements. The following special requirements shall apply to all Districts: A. Lots in all Districts except the RM and Park and Open Space Districts shall be required to have frontage on a public street. Corner lots shall have additional width equal to the minimum interior side yard requirement and shall in no case be less than 90 feet. E. Fences not over 7 feet in height may occupy any yard. No fence, hedge or other planting exceeding 30" in height or trees pruned even to a height less than 8 feet shall be permitted where there will be interference with traffic sight distance. Fencing in the Park and Open Space District is exempt from these requirements. Fencing standards for the Park and Open Space District are set forth in Section 11.37. H. 5. (b)Minimum Distance and Setback. Parking areas for 5 vehicles or more shall be at least 10 feet from any side or rear lot line and 5 feet from any building. Minimum Distance and Setbacks in the Park and Open Space District are exempt from these requirements. Parking lot setback standards for the Park and Open Space District are set forth in Section 11.37. K. Architectural Standards. All structures within all districts, except Rural, R1-44, R1-22, R1-13.5, R1-9.5, RM-6.5, and GC, and Park and Open Space, shall be developed in accordance with the following design standards: Section 5. City Code Chapter 11, Section 11.03, Subd 4. E, is hereby amended by adding at the end of E. the underlined text as a new paragraph as follows: Subd. 4 Performance Standards. E. Glare and Lighting illumination in the Park and Open Space District are exempted from these requirements. Glare and Lighting illumination standards for the Park and Open Space District are set forth in Section 11.37. Section 6. City Code Chapter 11, Section 11.03, Subd 6. F, is hereby amended by adding the underlined text to the first paragraph as follows: Subd. 6. Site Plan and Architectural Design Review. F. Except as provided for in Subd. 6.D. 1. and 2., a Site Plan and Architectural Design, for properties other than those in the Park and Open Space District, may not be acted upon by the Council until it has received the recommendation of the Planning Commission or until sixty(60)days have elapsed from the date it has been referred to the Planning Commission for its study and report. Site Plans for City owned park property may not be acted upon by 8 the Council until it has received the recommendation of the Parks, Recreation and Natural Resources Commission or until sixty (60) days have elapsed from the date it have been referred to the Parks, Recreation and Natural Resources Commission for its study and report. Section 7. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 8. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 5th day of September, 2017, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the day of , 2017. Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor Published in the Eden Prairie News on the day of , 2017. 9 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO._-2017 AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. _-2017 was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 19th day of September 2017. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. _-2017 is lengthy and contains charts. B. The text of summary of Ordinance No. -2017, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Eden Prairie News in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinance shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinance shall be posted in the City offices. E. Ordinance _-2017 shall be recorded in the Ordinance Book, along with proof of publication, within twenty(20) days after said publication. ADOPTED by the City Council on September 19, 2017. Nancy Tyra-Lukens, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE -2017 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY CODE CHAPTER 11 BY ADDING A NEW SECTION 11.37 ENTITLED POS- PARK AND OPEN SPACE DISTRICT SECTION AND AMENDING SECTION 11.03 TO ESTABLISH THE PARK AND OPEN SPACE DISTRICT, SPECIAL REQUIREMENTS AND PERFORMANCE STANDARDS RELATED THERETO AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Summary: This Ordinance amends Chapter 11, by adding Section 11.37 Park and Open Space District and associated regulations. There are a number of minor amendments to other sections of Chapter 11 to provide reference and consistency between the Park and Open Space District language and other parts of the Chapter 11. The amendments include the following: • Permitted Uses Building Setbacks • Parking Lot Standards • Fencing Standards • Landscaping Standards • Lighting Standards • Architectural Standards Effective Date: This Ordinance shall take effect upon publication. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on , 2017. (A full copy of the text of this Ordinance is available from City Clerk.) CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Extension of an Approved Preliminary Plat VIILC. Development/Planning for Eden Heights East Janet Jeremiah/Beth Novak- Krebs Requested Action Move to: Adopt Resolution for extension of an approved Preliminary Plat for Eden Heights East. Synopsis The applicant is requesting approval of an extension of the approved preliminary plat for Eden Heights East in accordance with the Subdivision Regulations. The preliminary plat was approved in 2014, but the final plat was not approved within the timeframe established in the Regulations. The applicant is not proposing any changes to the approved plat, but simply wants to extend the exact plat that was previously approved. Given there are no changes being proposed, the request to extend the approved plat is a reasonable request. Staff recommends that the Council grant a two year extension of the approved preliminary plat. If the extension is approved, the preliminary plat approval would extend to September 19, 2019. Background The preliminary plat for Eden Heights East, which divides 1.7 acres into 4 lots was approved on July 14, 2014. However, the final plat was not approved within the timeframe established in the Code. Chapter 12, Section 12.04 Subd. 6. requires a final plat to be approved within two years of the approval of the preliminary plat, but allows the Council to grant a requested extension to an approved preliminary plat. With no changes being proposed to the Eden Heights East plat, there is not a need to have the applicant go through the full process again. An extension will allow the applicant to continue marketing the property before moving forward with a final plat. The final plat must conform to the approved preliminary plat. If the final plat is substantially different than the approved preliminary plat, a revised preliminary plat will have to be approved through the full process before the final plat can be approved. Attachments Resolution Letter from Applicant Location Map Approved Preliminary Plat Approved Site Plan CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- RESOLUTION APPROVING AN EXTENSION OF THE APPROVED PRELIMINARY PLAT FOR EDEN HEIGHTS EAST FOR TWO YEARS. THE PRELIMINARY PLAT APPROVAL SHALL BE EXTENDED UNTIL SEPTEMBER 19, 2019. BE IT RESOLVED, by the Eden Prairie City Council as follows: That an extension of the approved preliminary plat of Eden Heights East, a copy of which is on file at the City Hall, is found to be in conformance with the provisions of the Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved for two years. The Preliminary Plat approval shall be extended until September 19, 2019 ADOPTED by the Eden Prairie City Council on the 19th day of September, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk STEWART LAND PARTNERS T ,LC 6385 Old Shady Oak Road Suite 270 Eden Prairie , MN 55344 (952 ) 835 - 7100 August 31 , 2017 Ms . Julie Klima, AICP City Planner City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 -4485 Re : Eden Heights East Plat Dear Ms . Klima : I am writing to you on behalf of Terry Schneider, Project Developers , Inc . , who requested my response to your letter to him, dated August 16 , 2017 , which referenced the Eden Heights East Plat . As the owner of this land , I respectfully request the City Council to grant an extension for the preliminary plat approval for Eden Heights East . We do not anticipate any changes to the current plan as we are actively marketing the site to local homebuilders . Your consideration of this request is greatly appreciated . If you have any questions or need additional information, please feel free to contact me at 952 - 835 - 7100 , or you can reach Terry on his cell phone at 612 - 720 - 7667 . Sincerely, STEWART LAND PARTNERS I ,LC By : ......--- Stewart R. Stender Its : Manager c : Mr. Terry Schneider, Project Developers, Inc . 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PP$Pg1.NKq 13-005 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Jim Richardson Adopt Resolution Declaring Costs to be Assessed, VIII.D. Public Works/Engineering Ordering Preparation of 2017 Special Assessment Roll and Setting Hearing Date Requested Action Move to: Adopt Resolution Declaring Costs to be Assessed, Ordering Preparation of 2017 Special Assessment Hearing Rolls and Setting Hearing Date. Synopsis A Special Assessment Hearing is conducted annually in late October or early November. The assessments levied are for projects which have reached the point of substantial completion since the previous hearing. This process is conducted in accordance with State Statutes and procedure developed with the assistance of the City Attorney. Attachments Resolution Exhibit A—2017 Special Assessments CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2017- RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF 2017 SPECIAL ASSESSMENT ROLLS AND SETTING HEARING DATE WHEREAS, contracts have been let for the following listed improvements and the total project costs, including expenses incurred, or to be incurred and the City's share, exclusive of that assignable to City Property, are established as shown on the attached Exhibit A. NOW,THEREFORE,BE IT RESOLVED by the Eden Prairie City Council: 1. The costs of such improvements to be specially assessed are hereby declared to be those as set forth in Exhibit A. 2. The City Clerk with the assistance of the City Engineer shall forthwith calculate the proper amount to be assessed for each improvement against every assessable lot, piece or parcel of land within the district affected without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in the office of the City Engineer for public inspection. 3. A hearing shall be held on the 17th day of October, 2017 at the Eden Prairie City Center, 8080 Mitchell Road, at 7:00 p.m., to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessments. 4. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessments to be published once in the official newspaper at least two weeks prior to the hearing. The Clerk shall also cause mailed notice to be given to the owner of the record of each parcel described in the assessment roll not less than two weeks prior to the hearing. ADOPTED by the Eden Prairie City Council on September 19,2017. Nancy Tyra-Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk EXHIBIT A 2017 SPECIAL ASSESSMENTS September 19,2017 Projects Total Cost City Funds Amount to be Assessed I.C. 11-5800 Shady Oak Road Phase II-3 Improvements $500,000.00 $0.00 $500,000.00 Supplementals Supplemental Storm Sewer Improvements $38,148.45 $0.00 $38,148.45 Exclusions Lateral Sewer&Water $2,812.70 $0.00 $2,812.70 Trunk Sewer&Water $170,620.23 $0.00 $170,620.23 Connection Fees $101,709.36 $0.00 $101,709.36 SAC &WAC Fees $64,870.00 $0.00 $64,870.00 Tall Grass/Weed Contracted Removal $480.00 $0.00 $480.00 $878,640.74 $0.00 $878,640.74 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: IC# 11-5792 ITEM NO.: Rod Rue Adopt resolution requesting an administrative VIII.E. Public Works/Engineering variance from State Aid Standards regarding project bid opening. Requested Action Move to: Adopt resolution requesting an administrative variance from State Aid Standards to allow a bid opening to occur prior to receiving a signed Title Sheet. Synopsis A variance is necessary from Minnesota Department of Transportation (MnDOT) State Aid Standards due to the fact that bids were opened prior to receiving a signed Title Sheet from the State Aid office. We had received confirmation the day prior to the bid opening that the Title Sheet would be signed but the signee was out of the office and unable to sign it. State Aid Rule (8820.2800 subd. 2. Section A. requires a signed Title Sheet prior to opening bids. MNDOT requires variance requests be in the form of a Council Resolution. Background Information The City of Eden Prairie is preparing documentation for final submittal and payment for this project. Prior to authorizing final payment, an administrative variance is required to approve this minor project procurement issue. MNDOT requires that the resolution provide that the City of Eden Prairie defend, indemnify and hold harmless the State of Minnesota from claims, demands, actions, or causes of action, costs and expenses arising out of or by reason of the granting of the proposed variance. Subject to City Council approval of this resolution, the City will be formally requesting an administrative variance from State Aid Standards to the State Aid Engineer. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION REQUESTING A VARIANCE FROM STANDARD FOR STATE AID OPERATION FOR I.C. NO. 11-5792 (SAP 181-104-006) WHEREAS, The City of Eden Prairie is preparing final project documentation for Mitchell Road Street Improvements; WHEREAS, Minnesota Rule for State Aid Operation 8820.2800 subd. 2. Section A. requires that final plans are approved(signed Title Sheet is received)prior to the bid opening; and WHEREAS,the variance is requested because the City had received confirmation that the plans were approved and the Title Sheet would be signed the day prior to the bid opening. However, the required signee was out of the office and unable to sign the Title Sheet prior to the bid opening. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Eden Prairie does hereby request a variance from the Minnesota Department of Transportation State Aid Operations Rules Chapter 8820.2800 subd. 2. Section A to waive the requirement that a signed Title Sheet be received prior to the bid opening based on confirmation received from State Aid the day prior to the bid opening that the plan were approved; and BE IT FURTHER RESOLVED, that the City of Eden Prairie hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of the granting of the proposed variance to Minnesota Rules 8820.2800 subd. 2 Section A. and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance. ADOPTED by the Eden Prairie City Council on this 19th day of September, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 17-5992 ITEM NO.: Rod Rue Approve Professional Services Agreement VIII.F. Public Works/Engineering with Erickson Engineering for 2018/2019 Bridge Safety Inspections Requested Action Move to: Approve Professional Services Agreement with Erickson Engineering for 2018/2019 Bridge Safety Inspection Services in the amount of$30,000. Synopsis This agreement provides bridge safety inspection services for 24 bridges currently on MnDOT's Structural Information Management System (SIMS) inventory, as well as safety inspections on 19 additional bridges that are currently not in MnDOT's inventory. Any bridge or structure within public right-of-way with a span of at least ten feet is required to be inspected annually or bi-annually. Most of the additional 19 bridges are located within city or park property and will be inspected regularly. These safety inspections provide documentation of any damaged or deteriorated components and will recommend any necessary remedial action. Attachments Professional Services Agreement Exhibit A 2017 06 01 Agreement for Professional Services This Agreement ("Agreement") is made on the 19th day of September , 2017, between the City of Eden Prairie, Minnesota(hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Erickson Engineering Co. LLC ("Consultant"), a Minnesota corporation (hereinafter "Consultant") whose business address is 9330 James Ave. S. Bloomin on, MN 55431 Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for I.C. 17-5992 --- 2018/2019 Bridge Safety Inspections hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A ( Bridge Safety Inspection Proposal dated September 8, 2017 ) in connection with the Work. Exhibit A is intended to be the scope of service for the work of the Consultant. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term. The term of this Agreement shall be from _September 2017 through June 2019 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ 30,000.00 for the services as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. Version 2017 06 01 c. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: a. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. b. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. c. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. d. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: a. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Page 2 of 10 2017 06 01 b. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit A performed prior to receipt of written notice from the City of such suspension. c. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. d. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 6. Project Manager and Staffmg. The Consultant shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 9. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of Page 3 of 10 2017 06 01 payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. Independent Consultant Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products—Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Page 4 of 10 2017 06 01 Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant's responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. f. All policies, except the Worker's Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured including products and completed operations. g. All policies, except the Professional Liability Policy, shall apply on a "per project" basis. h. All General Liability policies, Automobile Liability policies and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All policies, except for the Worker's Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. j. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. The Professional Liability policy shall insure the defense and indemnity obligations assumed by Consultant under this Agreement except with respect to the liability for loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. Page 5 of 10 2017 06 01 k. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work. 1. It shall be Consultant's responsibility to pay any retention or deductible for the coverages required herein. m. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. n. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. o. A copy of the Consultant's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant's Work. Upon request a copy of the Consultant's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with Page 6 of 10 2017 06 01 that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen(15) days of receiving notice from the City. 12. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 13. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated Page 7 of 10 2017 06 01 settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Page 8 of 10 2017 06 01 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. Page 9 of 10 2017 06 01 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager ERICKSON ENGINEERING CO. LLC By: Thomas Wilson Its: Vice President Page l0 of 10 2017 06 01 EXHIBIT A 11111171111 ENGINEERING SERVICES AGREEMENT between ERICKSON CITY OF EDEN PRAIRIE ENGINEERING and Erickson Engineering Co. , LLC ERICKSON ENGINEERING CO . , LLC 9330 James Ave S Bloomington , MN 55431 ph 952-929-6791 , 800-545-8020 for performing Bridge Safety Inspections for 43 bridges fx 952-929-2909 info@ericksonengineering .com in various locations throughout the City of Eden Prairie www.ericksonengineering.com Tom Wilson , P. E. , Vice President 612-249-0839 Erickson Engineering Agreement 17060 , September 8 , 2017 twilson@ericksonengineering.com CONTENTS A PROJECT DESCRIPTION 1 B SERVICES 2 1 . 0 BRIDGE SAFETY INSPECTIONS 2 C COMPENSATION 2 D TIMELINE 2 E TIME AND MATERIALS RATES 3 A PROJECT DESCRIPTION The City of Eden Prairie has 24 bridges listed on MnDOT's Structure Information Management System ( SIMS) bridge inventory that require safety inspections at 12- month or 24- month intervals , depending on the bridge . The bridges that require safety inspections are : 27643 27663 94166 94189 94190 94191 94192 94193 94194 94195 94196 97258 97380 27A03 27J20 L8072 L8073 L9233 R0032 R0143 R0144 R0642 R0643 R0644 There are an additional 18 bridges located on the City' s park and trail system , and one bridge on Riverview Road , that are not currently included in SIMS . Safety inspections will also be performed on these bridges and the structures will be added to SIMS as necessary . Erickson Engineering is proposing to perform the bridge safety inspections in accordance with MnDOT and National Bridge Inspection Standards (NBIS) regulations . Erickson Engineering will perform the necessary inspections for calendar years 2018 and 2019 . Page 1 of 3 City of Eden Prairie Bridge Safety Inspections Erickson Engineering Co . , LLC , Engineering Services Agreement 17060 B SERVICES In this document, "Client" refers to the City of Eden Prairie and " Consultant" refers to Erickson Engineering Co . , LLC . The Consultant agrees to provide the following services to the Client in connection with the aforementioned project, according to the terms of this agreement. 1 . 0 BRIDGE SAFETY INSPECTIONS 1 . 1 The Consultant shall conduct safety inspections for the 24 bridges that are included in MnDOT's SIMS bridge inventory . Inspections will be performed as required for 2018 and 2019 . The inspections will be performed by a certified Team Leader in accordance with MnDOT and National Bridge Inspection Standards ( NBIS) regulations . Results of each inspection will be entered into SIMS by the Team Leader . 1 . 2 The Consultant shall conduct safety inspections for an additional 19 bridges that are not listed in SIMS , and obtain the information necessary to include each bridge into the SIMS program . 1 . 3 The bridge safety inspections shall be reviewed and approved by a Program Administrator provided by the Consultant . The Program Administrator shall be certified in accordance with MnDOT and National Bridge Inspection Standards ( NBIS) regulations . C COMPENSATION Compensation in full for the work described in section B Services will be on a Cost Plus (Time and Materials) basis , which includes the Consultant's profit . Section E shows the Consultant's Time and Materials rates , and these rates are a part of this agreement. Fees and payment for services listed in this agreement will be as follows : Services : Estimated Fee : 1 . 1 -* 1 . 3 Bridge Safety Inspections $ 30, 000 . 00 TOTAL ( NOT-TO-EXCEED) $ 30 , 000 . 00 D TIMELINE Task Completion Date 1 . 1 -÷ 1 . 3 Bridge Safety Inspections June 2019 Page 2 of 3 City of Eden Prairie Bridge Safety Inspections Erickson Engineering Co. , LLC , Engineering Services Agreement 17060 E TIME AND MATERIALS RATES TITLE RATE/HR Vice President $ 170 . 00 Engineering Manager $ 161 . 00 Project Manager $ 105 . 00 - $ 125 . 00 Project Engineer $ 87 . 00 - $ 100 . 00 Design Engineer $ 85 . 00 Drafting Manager $ 111 . 00 Engineering Technician II $ 85 . 00 Engineering Technician I $ 77 . 00 Certified Inspector $ 88 . 00 - $ 92 . 00 Mileage Rate $ 0 . 53/mile Lodging $ Actual Cost (room charge / night) Rates may be adjusted annually to reflect cost of living increases . Page 3 of 3 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Paul Schlueter Award Contract to Integrity Remodeling & VIII.G. Public Works Design for installation of Rainwater Harvesting Equipment at Fire Station 2 Requested Action Move to: Award Contract for Installation of Rainwater Harvesting Equipment at Fire Station 2 to Integrity Remodeling &Design Group LLC in the amount of $57,320.46. Synopsis On June 13, 2017, the Council approved a contract to purchase rainwater harvesting tanks and equipment for installation at Fire Station 2. In late August, City staff solicited quotes from four (4) general contractors to install this equipment and complete other site improvements as part of the overall rainwater harvesting project. Two (2) contractors submitted quotes in early September to perform this work. The scope of work includes installing and connecting all of the previously purchased rainwater tanks and components and performing other site work such as installing rain gutters, concrete mounting pads and a community rest area to view the rainwater systems. The quotes received were: • RJ Marco Construction $81,850.00 • Integrity Remodeling & Design $57,320.46 The low quote received was from Integrity Remodeling & Design for $57,320.46. Staff is recommending that the work be awarded to Integrity Remodeling & Design as noted above. The purchase cost will be covered by grant funds received from the Metropolitan Council, partnering funds from the Riley Purgatory Bluff Creek Watershed District and from the City's stormwater and water utility funds. Background Information The Metropolitan Council awarded the Riley Purgatory Bluff Creek Watershed District and City a grant in the amount of$99,287 for incorporation of a water harvesting and reuse system at Fire Station 2. This contract is for equipment installation and site improvements to complete the rainwater harvesting project. Attachment Standard Agreement for Contract Services 2017 06 01 Agreement for Contract Services This Agreement ("Agreement") is made on the 19t' day of September, 2017, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Integrity Remodeling & Design Group LLC, a Minnesota Corporation (hereinafter "Contractor") whose business address is 8212 Virginia Circle North, St. Louis Park MN 55426. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for the Fire Station-2 Water Harvesting and Reuse Project hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of September 19, 2017. The Work shall be completed by December 15, 2017. 3. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A. b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor's personnel will contact the appropriate person (i.e. receptionist, maintenance personnel, security, etc,) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d. Contractor's personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City's no smoking policies. e. Contractor must honor the City's request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. £ When necessary, Contractor's personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. 4. City's Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. b. Provide restroom facilities as appropriate. 5. Compensation for Services. City agrees to pay the Contractor a fixed sum of$57,320.46, as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6. Method of Payment. a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. b. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7. Project Manager. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the Standard Agreement for Contract Services 2017 06 01.01 Page 2 of 10 fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products—Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Standard Agreement for Contract Services 2017 06 01.01 Page 3 of 10 Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden Prairie" as an additional insured. f. All policies, except the Worker's Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured including products and completed operations. g. All polices shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work. k. It shall be Contractor's responsibility to pay any retention or deductible for the coverages required herein. 1. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten(10) days' prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-,unless specifically accepted by City in writing. n. A copy of the Contractor's Certificate of Insurance which evidences the compliance with this Paragraph must be filed with City prior to the start of Contractor's Work. Upon request a copy of the Contractor's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Standard Agreement for Contract Services 2017 06 01.01 Page 4 of 10 Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to enforce the terms of Contractor's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City(including sole negligence) and regardless of the extent to which the underlying occurrence (i.e.,the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen(15) days of receiving notice from the City. 10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. Standard Agreement for Contract Services 2017 06 01.01 Page 5 of 10 11. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12. Termination. a. This Agreement may be terminated at any time by either party for breach or non- performance of any provision of this Agreement in accordance with the following. The party ("notifying party") who desires to terminate this Agreement for breach or non-performance of the other party ("notified party") shall give the notified party notice in writing of the notifying party's desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non-performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City's premises any and all of Contractor's equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement Standard Agreement for Contract Services 2017 06 01.01 Page 6 of 10 shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and Standard Agreement for Contract Services 2017 06 01.01 Page 7 of 10 regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City's public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties,unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all Standard Agreement for Contract Services 2017 06 01.01 Page 8 of 10 subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. Standard Agreement for Contract Services 2017 06 01.01 Page 9 of 10 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager CONTRACTOR By: Its: Standard Agreement for Contract Services 2017 06 01.01 Page 10 of 10 Construction Proposal Integrity Remodeling & Design Group LLC September 7, 2017 COEP Fire Station #2 Water Reuse Project 12100 Sunnybrook Rd Eden Prairie, Minnesota 55347 United States Integrity Remodeling & Design Group LLC 8212 Virginia Cir N St Louis Park, Minnesota 55426 United States (612) 940-8451 (952) 943-0006 o�.BUlLD•RFMo INTEGRITY RemooEurvc&Desicry Gwoua 4jFso s ," E eNT/AL.CoM'fr Proposal September 7, 2017 Between the Owner: Paul Schlueter 15100 Technology Drive Eden Prairie, Minnesota 55344 United States (952) 294-5936 And the Contractor: Integrity Remodeling & Design Group LLC 8212 Virginia Cir N St Louis Park, Minnesota 55426 United States BC630478 (612) 940-8451 For the Project: COEP Fire Station #2 Water Reuse Project 12100 Sunnybrook Rd Eden Prairie, Minnesota 55347 United States G0,.BULLD.A,s OF INTEGRITY REmooEuru'&—Esicr GRoua 'Ag7ALL`�.C�lolt%`l,�v SCOPE OF WORK: Furnish and install two (2) concrete mounting pads including the elevated mounting pad for the drip irrigation system as identified on the project drawings. Installation includes removing excess soils and providing the required amounts of compacted fill material as noted. 2. Set in place and provide complete installation of the three (3) City supplied rainwater collection tanks plumbed per the project drawings. The pump skid and all internal tank bulkhead fittings and internal backup equipment components as specified by Rainwater Management Systems (RMS) will be supplied by the City but installed by this contractor. All other external pipe and electric fittings not listed on the equipment list provided by RMS are furnished and installed by contractor. 3. Furnish and install rain gutters and gutter filter systems as noted on the project drawings. 4. Mount and install two (2) City supplied Vortex Pre-Filters as indicated on the project drawings and provide all connecting pipe and fittings to connect the filters to the rain gutters, collection tanks and overflow drains. 5. Furnish, install and connect the specified perforated overflow drain piping. This piping is to run along and behind the existing vegetation next to the building adjacent to the rainwater collection tanks. 6. Set in place and install the City supplied pump and filter treatment skid and associated enclosure. Furnish and install all exterior piping, fittings and plumbing connections to the pump and filter treatment skid. Fill out and submit the installation contractor checklist to RMS and provide a copy to the city prior to powering or adding water to the system. System startup will be scheduled after receiving this form. 7. Core drill and provide the noted building penetration and furnish and install all piping and fittings required to connect the treatment skid to the building. Cap off the 1-1/2" copper line just inside the building. The City will furnish and install all interior piping and fittings. 8. Furnish and install the noted electrical feeds from the building electrical room and furnish and install any additional electrical components, circuit breakers and/or disconnects not provided by RMS as required to connect the components to the RMS 200 Lite controller. As noted on the RMS final wiring diagram the skid will have a single point power connection with all associated components provided by RMS either pre-wired at the correct voltage on the skid or field wired and landed on the RMS controller. Terminate all float switch and level sensor wiring to the RMS Controller per the wiring diagram and connection instructions provided by RMS. Place the float tree and switches in the tank at the specified elevations as contained on the final engineered drawings. 9. Mount the City supplied Run Light (RL) Series Display Unit as noted on the project drawings and furnish and install all low voltage wiring to the locations noted on the drawings. Label the low voltage wiring for future connection to the noted building interior components. Terminate all low voltage wiring to the RMS Controller component of the pump and filter treatment skid per the wiring diagram and connections instructions provided by RMS. fees. Items#10  Add Alternate: $12,023.20 FULD.RFAL\\oFt INTEGRITY LL ReMooeuwc&Desicru Gwouv 'AFS'o�,6�Pv eNnAL.cDoo 12. The contractor is to apply for and obtain the general building and mechanical permits. The City will waive the City portion of those permit fees. 13. The contractor is to apply, obtain and pay for the required electrical permit. 14. The City will withhold payment of 5% of the contract amount until the contractor provides certified State of MN Department of Revenue IC134 Contractor Withholding Affidavits from all contractors and subcontractors that provided labor on this project. 15. Responsible Contractor Form: To be eligible to be awarded this contract, each quoting contractor must submit a signed statement, under oath, verifying that it is a "Responsible Contractor" as that term is defined in Minnesota Statutes § 16C.285, subdivision 3. This signed statement must be included with your quote. A sample copy of the form and instructions are attached to this RFQ. 16. The Contractor is required to enter into a formal contract with the City of Eden Prairie. A sample copy of the contract is attached to this RFQ. SPECIAL CONDITIONS: This proposal does not include any unforeseen conditions of the existing structure or soil conditions not visible during the initial walk through. Any issues that may arise during the demolition and or construction phases of the project will be managed through the Change Order Management Process. Prices are subject to change based on the final design, layout, equipment specification changes or unforeseen conditions. TOTAL BASE PRICE: $45,297.26 STANDARD ALLOWANCES (INCLUDED IN BASE PRICE): Permits $25.00 OPTIONAL CONTRACT ADDITIONS (NOT INCLUDED IN BASE PRICE): Furnish and install the specified concrete pad and all Rest Area equipment(Bench, Trash Receptacle& Bike Rack) shown on the project drawings. Installation includes removing excess soils and providing the required amounts of compacted fill material as noted. Protect surrounding areas as noted. Install all specified interpretive signage as noted on the project drawings. The City will furnish the signs and sign bases for installation by the contractor Options Total: $12,023.20 o •RFMo AI INTEGRITY R EMooEUN &DESIGN Gaooa F,�TAL.CoMc^� Project Totals: PLANNING Permits Bid Notes: Permit fee for building permit issued by the City of Eden Prairie Price is subject to change based on the final valuation provided by the City of Eden Prairie SUBTOTAL PLANNING $25.00 FOUNDATION Concrete Slab Labor Bid Notes: Furnish and install two (2) concrete mounting pads including the elevated mounting pad for the drip irrigation system as identified on the project drawings. Installation includes removing excess soils and providing the required amounts of compacted fill material as noted. Protect surrounding areas as noted. SUBTOTAL FOUNDATION $12,742.33 „.Bu11-0•RFMAI INTEGRITY R EMooEUN &DESIGN Gaooa F,�TAL.CoMc^� ELECTRICAL SYSTEMS Electrical Labor Bid Notes: Furnish and install the noted electrical feeds from the building electrical room and furnish and install any additional electrical components, circuit breakers and/or disconnects not provided by RMS as required to connect the components to the RMS 200 Lite controller. As noted on the RMS final wiring diagram the skid will have a single point power connection with all associated components provided by RMS either pre-wired at the correct voltage on the skid or field wired and landed on the RMS controller. Terminate all float switch and level sensor wiring to the RMS Controller per the wiring diagram and connection instructions provided by RMS. Place the float tree and switches in the tank at the specified elevations as contained on the final engineered drawings. Mount the City supplied Run Light (RL)Series Display Unit as noted on the project drawings and furnish and install all low voltage wiring to the locations noted on the drawings. Label the low voltage wiring for future connection to the noted building interior components. Terminate all low voltage wiring to the RMS Controller component of the pump and filter treatment skid per the wiring diagram and connections instructions provided by RMS. SUBTOTAL ELECTRICAL SYSTEMS $10,577.50 BUILD•RFq/ OF INTEGRITY REMODELING&DESIGN GROUP F^,TAL.coo°° PLUMBING SYSTEMS Plumbing Labor Bid Notes: Set in place and provide complete installation of the three (3) City supplied rainwater collection tanks plumbed per the project drawings. The pump skid and all internal tank bulkhead fittings and internal backup equipment components as specified by Rainwater Management Systems (RMS)will be supplied by the City but installed by this contractor. All other external pipe and electric fittings not listed on the equipment list provided by RMS are furnished and installed by contractor. Includes crane for setting tanks Mount and install two (2) City supplied Vortex Pre-Filters as indicated on the project drawings and provide all connecting pipe and fittings to connect the filters to the rain gutters, collection tanks and overflow drains. Furnish, install and connect the specified perforated overflow drain piping. This piping is to run along and behind the existing vegetation next to the building adjacent to the rainwater collection tanks. Set in place and install the City supplied pump and filter treatment skid and associated enclosure. Furnish and install all exterior piping, fittings and plumbing connections to the pump and filter treatment skid. Fill out and submit the installation contractor checklist to RMS and provide a copy to the city prior to powering or adding water to the system. System startup will be scheduled after receiving this form. Core drill and provide the noted building penetration and furnish and install all piping and fittings required to connect the treatment skid to the building. Cap off the 1-1/2" copper line just inside the building. The City will furnish and install all interior piping and fittings. SUBTOTAL PLUMBING SYSTEMS $15,786.79 EXTERIOR AREAS & FINISHES Gutters Bid Notes: Furnish and install rain gutters and gutter filter systems as noted on the project drawings. New rain gutters extend full length of both the east and west sides of the building SUBTOTAL EXTERIOR AREAS & FINISHES $6,165.64 GRAND TOTAL $45,297.26 CITY COUNCIL AGENDA DATE SECTION: Consent Calendar September 19, 2017 DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO. OCM/IT Approve SIRE Software Maintenance VIII.H. Agreement with Hyland Requested Action Move to: Approve SIRE software maintenance agreement with Hyland. Synopsis The agreement is for annual maintenance of the SIRE document management software. Background Hyland has purchased from AlphaCorp all of the assets of the SIRE Technologies and will provide maintenance and support of the SIRE document management system. Attachment Agreement Contract#:EU-14484-14580954 SIRET"-SOFTWARE MAINTENANCE AGREEMENT This Agreement is made and entered into effective as of the date this Agreement is signed by the last party that signs, as determined based upon the dates set forth after their respective signatures (the "Effective Date"), by and between Hyland Software,Inc.with its principal offices at 28500 Clemens Road,Westlake,Ohio 44145("Hyland"),and City of Eden Prairie with its principal offices at 8080 Mitchell Road,Eden Prairie,Minnesota 55344-4485("User"). RECITAL: WHEREAS,AlphaCorp,Inc.,DBA SIRE Technologies("AlphaCorp")has licensed to User certain Software pursuant to the Software Product License Agreement by and between AlphaCorp and User(as the same may be amended or modified from time to time,the"EULA");and WHEREAS,Hyland has purchased from AlphaCorp all of the assets of the SIRE Technologies division of AlphaCorp, including the EULA;and WHEREAS,User desires to purchase,and Hyland is willing to provide,Maintenance and Support for such Software in accordance with the terms and conditions of this Agreement. NOW,THEREFORE,the parties mutually agree as follows: 1. DEFINED TERMS. The following terms shall have the meanings set forth below for all purposes of this Agreement: (a) Annual Maintenance Fees. "Annual Maintenance Fees"means the amounts charged by Hyland and payable by User for Maintenance and Support of Software for a Maintenance Period. (b) Documentation. "Documentation"means the"Help Files"and"User Manuals"available to Customer which relate to the functional,operational or performance characteristics of the Software. (c) Error. "Error" means any defect or condition inherent in the Software that causes the Software to fail to function in all material respects as described in the Documentation. (d) Error Correction Services. "Error Correction Services"means Hyland's services described in Section 2.1(b). (e) Maintenance Period. "Maintenance Period"means the period of up to twelve(12)months for Maintenance and Support Services as invoiced by Hyland. (f) Maintenance and Support. "Maintenance and Support"means all professional services provided under this Agreement by Hyland. (g) Software. "Software"means(1)the current released version of the computer software licensed by User from Hyland under the EULA,and(2)at any time after Hyland has delivered to User a new version of such computer software as an Upgrade and Enhancement under this Agreement, the released version of such computer software last released prior to the current released version;provided,that the Software will not include any prior released version of such computer software that has been superseded for more than two(2)years(as determined from the date that Hyland first announced publicly,through its web site or otherwise, the general release of the next later version of such computer software)by any later released version of such computer software. (h) Technical Support Services. "Technical Support Services" means Hyland's services described in Section 2.1(a). (i) Upgrades and Enhancements. "Upgrades and Enhancements" means any and all new versions, improvements,modifications,upgrades,updates, fixes and additions to the Software that Hyland makes available to User or to Hyland's end users generally during the term of this Agreement to correct Errors or deficiencies or enhance the capabilities of the Software,together with updates of the Documentation to reflect such new versions,improvements,modifications,upgrades,fixes or additions; provided, however, that the foregoing shall not include new, separate product offerings, new modules or re- platformed Software. Copyright© 2017 Hyland Software,Inc. (Confidential) 1 Contract#:EU-14484-14580954 2. MAINTENANCE AND SUPPORT. 2.1 Maintenance and Support Terms. Subject to User's payment of the applicable Annual Maintenance Fees,Hyland will provide Maintenance and Support as follows: (a) Technical Support Services. During the hours of 6:00 a.m. to 6:00 p.m., USA Mountain Standard Time, Monday through Friday, excluding holidays, or as otherwise provided by Hyland to its direct customers for Maintenance and Support in the normal course of its business ("Regular Technical Support Hours"), Hyland will provide telephone or online Technical Support Services related to problems reported by User and associated with the operation of any Software, including assistance and advice related to the operation of the Software. (b) Error Correction Services. During Regular Technical Support Hours, with respect to any Errors in the Software which are reported by User and which are confirmed by Hyland,in the exercise of its reasonable judgment,Hyland will use its commercially reasonable efforts to correct the Error,which may be effected by a commercially reasonable workaround. Hyland shall promptly commence to confirm any reported Errors after receipt of a proper report of such suspected Error from User. Hyland may elect to correct the Error in the current available or in the next available commercially released version of the Software and require User to implement an Upgrade and Enhancement to the version selected by Hyland in order to obtain the correction. (c) Reporting Policies and Procedures Applicable to Technical Support Services and Error Correction Services. In requesting Technical Support Services or Error Correction Services,User will report any problems or questions related to the operation of the Software in accordance with Hyland's then-applicable reporting policies. Hyland's current policies require User to report such a problem or question only during Regular Technical Support Hours and either by telephone, using Hyland's regular technical support telephone line(currently 801-415-0626),or by e-mail,using Hyland's regular technical support e-mail address (support@siretechnologies.com). If requested by Hyland, User agrees to provide written documentation of Errors to substantiate the Errors and to assist Hyland in the detection,confirmation and correction of such Errors. (d) Upgrades and Enhancements. (1) Hyland will provide all Upgrades and Enhancements, if and when released during the term of this Section 2 of this Agreement. User acknowledges and agrees that Hyland has the right, at any time, to change the specifications and operating characteristics of the Software and Hyland's policies respecting Upgrades and Enhancements and the release thereof to its end users. (2) Any Upgrades and Enhancements to the Software and Documentation shall remain proprietary to Hyland and the sole and exclusive property of Hyland, and shall be subject to all of the restrictions, limitations and protections of the EULA and this Agreement. All applicable rights to patents,copyrights,trademarks,other intellectual property rights, applications for any of the foregoing and trade secrets in the Software and Documentation and any Upgrades and Enhancements are and shall remain the exclusive property of Hyland. (e) User's Implementation of Error Corrections and Upgrades and Enhancements. In order to maintain the integrity and proper operation of the Software,User agrees to implement or permit Hyland to implement all Error corrections and Upgrades and Enhancements to the Software. User's failure to implement permit Hyland to implement any Error corrections or Upgrades and Enhancements of the Software as provided in this paragraph shall relieve Hyland of any responsibility or liability whatsoever for any failure or malfunction of the Software, as modified by a subsequent Error correction or Upgrade and Enhancement. (f) On-line Access. User acknowledges and agrees that Hyland requires on-line access to the Software installed on User's systems in order to provide Maintenance and Support. Accordingly,User shall install and maintain,at User's sole cost and expense, means of communication and the appropriate communications software as specified by Hyland and an adequate connection with Hyland to facilitate Hyland's on-line Maintenance and Support. 2.2 Exclusions. (a) Generally. Hyland is not responsible for providing,or obligated to provide,Maintenance and Support under this Agreement: (1) in connection with any Errors or problems that result in whole or in part from any alteration, revision, change, enhancement or modification of any nature of the Software, or from any error or defect in any configuration of the Software,which activities in any such case were undertaken by any party other than Hyland; (2)in connection with any Error if Hyland has previously provided corrections for such Error which User fails to implement; (3)in connection with any Errors or problems that have been caused by errors, defects,problems, alterations, revisions, changes, enhancements or modifications in the database, operating system, third party software (other than third party software embedded in the Software by Hyland), hardware or any system or networking utilized by User;(4)if the Software or related software or systems have been subjected to Copyright© 2017 Hyland Software,Inc. (Confidential) 2 Contract#:EU-14484-14580954 abuse, misuse, improper handling, accident or neglect; or (5) if any party other than Hyland, or an authorized subcontractor specifically selected by Hyland,has provided any services in the nature of Maintenance and Support to User with respect to the Software. (b) Work Products. Maintenance and Support for Work Products(as defined herinbelow)will be addressed on a case by case basis as mutually agreed to in the applicable Work Agreement which outlines professional services. "Work Products" means all work products in the nature of computer software, including source code, object code, scripts, and any components or elements of the foregoing that are developed, discovered, conceived or introduced by Hyland, working either alone or in conjunction with others,in the performance of professional services. (c) Excluded Software and Hardware. This Agreement does not govern,and Hyland shall not be responsible for, the maintenance or support of any software other than the Software, or for any hardware or equipment of any kind or nature, whether or not obtained by User from Hyland. 2.3 Certain Other Responsibilities of User. (a) Operation of the Software and Related Systems. User acknowledges and agrees that it is solely responsible for the operation, supervision, management and control of the Software and all related hardware and software (including the database software); and for obtaining or providing training for its personnel; and for instituting appropriate security procedures and implementing reasonable procedures to examine and verify all output before use. (b) Access to Premises and Systems. User shall make available reasonable access to and use of User's computer hardware,peripherals,Software and other software as Hyland deems necessary to diagnose and correct any Errors or to otherwise provide Maintenance and Support.Such right of access and use shall be provided at no cost or charge to Hyland. 2.4 Professional Services for Projects Not Covered by Technical Support Services or Error Correction Services. If User requests technical services related to the Software that Hyland is not obligated to provide under this Agreement, and Hyland nevertheless agrees to provide such requested services,then in any such case User agrees that such services shall not be covered by this Agreement or the Annual Maintenance Fees and such services only shall be engaged and provided pursuant to a separate work agreement for professional services fees in accordance with such terms as the parties may mutually agree upon. 3. PURCHASE ORDERS. User shall be required to submit a purchase order for the purchase of Maintenance and Support under this Agreement for the first Maintenance Period applicable to each Software module. Each such purchase order shall be subject to acceptance or rejection by Hyland. 4. FEES,PAYMENTS,CURRENCY AND TAXES. (a) Annual Maintenance Fees. User shall pay to Hyland Annual Maintenance Fees for each Maintenance Period under this Agreement in the amounts invoiced by Hyland for the Software for the applicable Maintenance Period. For the first Maintenance Period of this Agreement applicable to the purchase of additional Software modules,Hyland shall invoice User for Annual Maintenance Fees promptly upon Hyland's acceptance of User's purchase order for Maintenance and Support of such additional Software. User shall pay each such invoice in full net 30 days from the invoice date. For renewal Maintenance Periods under this Agreement,Hyland shall invoice User for Annual Maintenance Fees at least forty-five(45)days prior to the end of the then-current Maintenance Period. If User elects to renew Maintenance and Support,User shall pay each such invoice in full prior to the commencement date of the Maintenance Period to which such Annual Maintenance Fees relate. Notwithstanding the foregoing, Hyland may increase the Annual Maintenance Fees per module annually by an amount not exceeding five percent(5%). In the event that any Maintenance Period under this Agreement for a Software module is a period of less than twelve (12) calendar months, the Annual Maintenance Fees for such Maintenance Period for such module will be pro-rated based upon the number of calendar months in such Maintenance Period(including the calendar month in which such Maintenance Period commences if such period commences prior to the 15th day of such month). (b) Taxes and Governmental Charges. All payments under this Agreement are exclusive of all applicable taxes and governmental charges (such as duties), all of which shall be paid by User(other than taxes on Hyland's income). In the event User is required by law to withhold taxes, User agrees to furnish Hyland all required receipts and documentation substantiating such payment. If Hyland is required by law to remit any tax or governmental charge on behalf of or for the account of User,User agrees to reimburse Hyland within thirty(30)days after Hyland notifies User in writing of such remittance. User agrees to provide Hyland with valid tax exemption certificates in advance of any remittance otherwise required to be made by Hyland on behalf of or for the account of User,where such certificates are applicable. (c) Certain Remedies for Non-Payment or for Late Payment. At the election of Hyland, exercisable by written notice to User,any past due amounts under any Hyland invoice shall bear interest at the rate of one and one-half percent(1.5%) per month(or, if lower,the maximum rate lawfully chargeable) from the date due through the date that such past due amounts Copyright© 2017 Hyland Software,Inc. (Confidential) 3 Contract#:EU-14484-14580954 and such accrued interest are paid in full. In the event of any default by User in the payment of any amounts invoiced by Hyland, which default continues unremedied for at least ten(10)calendar days after the due date of such payment,Hyland shall have the right to suspend or cease the provision of Maintenance and Support, including the delivery of any Upgrades and Enhancements, to User unless and until such default shall have been cured. 5. LIMITED WARRANTY. (a) Limited Warranty. For a period of sixty(60)days from the date of completion of Technical Support Services or Error Corrections Services, Hyland warrants to User that such services have been performed in a good and workmanlike manner and substantially according to industry standards. Provided that,within the 60-day period referred above,User notifies Hyland in writing of any non-conformity of such services to the foregoing limited warranty,Hyland's sole obligation,and User's sole and exclusive remedy,shall be for Hyland to use commercially reasonable efforts to re-perform the nonconforming services in an attempt to correct the nonconformity(ies). If Hyland is unable to correct such nonconformity(ies)after a reasonable period of time, User's sole and exclusive remedy shall be to exercise its termination rights under Section 7.2. This limited warranty specifically excludes non-performance issues caused as a result of incorrect data or incorrect procedures used or provided by User or a third party or failure of User to perform and fulfill its obligations under this Agreement or the EULA. (b) No Warranty of Upgrades and Enhancements. The EULA shall govern any limited warranty or disclaimers relating to Upgrades and Enhancements of the Software provided to User under this Agreement,and no warranty is given under this Agreement with respect to Upgrades and Enhancements. (c) DISCLAIMER OF WARRANTIES. EXCEPT AS EXPRESSLY SET FORTH IN SECTION 5(a)ABOVE, HYLAND MAKES NO WARRANTIES OR REPRESENTATIONS REGARDING ANY MAINTENANCE AND SUPPORT OR ANY UPGRADES AND ENHANCEMENTS TO SOFTWARE PROVIDED UNDER THIS AGREEMENT. HYLAND DISCLAIMS AND EXCLUDES ANY AND ALL OTHER EXPRESS, IMPLIED AND STATUTORY WARRANTIES, INCLUDING, WITHOUT LIMITATION,WARRANTIES OF GOOD TITLE,WARRANTIES AGAINST INFRINGEMENT, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND WARRANTIES THAT MAY ARISE OR BE DEEMED TO ARISE FROM ANY COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE. HYLAND DOES NOT WARRANT THAT ANY MAINTENANCE AND SUPPORT SERVICES OR UPGRADES AND ENHANCEMENTS TO SOFTWARE PROVIDED WILL SATISFY USER'S REQUIREMENTS OR ARE WITHOUT DEFECT OR ERROR, OR THAT THE OPERATION OF ANY OF THE FOREGOING WILL BE UNINTERRUPTED. HYLAND DOES NOT ASSUME ANY LIABILITY WHATSOEVER WITH RESPECT TO ANY THIRD PARTY HARDWARE,FIRMWARE,SOFTWARE OR SERVICES. (d) No oral or written information given by Hyland,its agents,or employees shall create any additional warranty. No modification or addition to the limited warranties set forth in this Agreement is authorized unless it is set forth in writing, references this Agreement,and is signed on behalf of Hyland by a corporate officer. 6. LIMITATIONS OF LIABILITY. IN NO EVENT SHALL HYLAND'S AGGREGATE LIABILITY UNDER THIS AGREEMENT EXCEED THE AGGREGATE AMOUNTS PAID BY USER TO HYLAND UNDER THIS AGREEMENT DURING THE CURRENT MAINTENANCE PERIOD OF THIS AGREEMENT WHEN THE EVENTS OR CIRCUMSTANCES GIVING RISE TO SUCH LIABILITY OCCUR OR ARISE. IN NO EVENT SHALL HYLAND BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO ANY LOST PROFITS, LOST SAVINGS, BUSINESS INTERRUPTION DAMAGES OR EXPENSES, THE COSTS OF SUBSTITUTE SOFTWARE OR SERVICES, LOSSES RESULTING FROM ERASURE, DAMAGE, DESTRUCTION OR OTHER LOSS OF FILES, DATA OR PROGRAMS OR THE COST OF RECOVERING SUCH INFORMATION,OR OTHER PECUNIARY LOSS,EVEN IF HYLAND HAS BEEN ADVISED OF THE POSSIBILITIES OF SUCH DAMAGES OR LOSSES. 7. TERM AND TERMINATION. 7.1 Term. (a) Generally. Subject to the early termination provisions of this Section 7.1(a) and Sections 7.2 and 7.3, the initial term of this Agreement shall from the Effective Date through the end of the first Maintenance Period; thereafter this Agreement may be renewed for successive Maintenance Periods by the mutual agreement of the parties. With respect to any renewal Maintenance Period,mutual agreement may be evidenced by Hyland's invoicing of Annual Maintenance Fees for such renewal Maintenance Period and User's timely payment of such Annual Maintenance Fees. In the case of any additional Software that is licensed by User at any time after the commencement of a Maintenance Period under this Agreement,the first Maintenance Period applicable to such additional Software under this Agreement shall commence on the date of Hyland's acceptance of the purchase order under which User has ordered Maintenance and Support for such Software and shall end simultaneously with the end of the then current Maintenance Period covering the other Software. Copyright© 2017 Hyland Software,Inc. (Confidential) 4 Contract#:EU-14484-14580954 (b) Reinstatement. In the event of the termination of this Agreement by User's decision not to agree to renew, User may elect to reinstate this Agreement in accordance with this Section 7.1(b). To obtain reinstatement,User shall:(1)deliver written notice to such effect to Hyland; and(2)pay Hyland: (A)Annual Maintenance Fees for all periods which have elapsed from the effective date of such termination through the effective date of such reinstatement(as determined under Section 7.1(a) as if this Agreement had not been terminated); and (B) an amount equal to one hundred ten percent (110%) of the Annual Maintenance Fee for the renewal period of this Agreement commencing on the effective date of such reinstatement. Any reinstatement under this Section 7.1(b) shall be effective as of the first business day after Hyland has received the notice of reinstatement and all payments required to be made hereunder in connection with such reinstatement. The renewal period commencing with the effective date of reinstatement of this Agreement shall be for a period ending on the first annual anniversary of such effective date; and thereafter this Agreement shall be renewed for an additional Maintenance Period as described in Section 7.1(a). EXCEPT AS EXPRESSLY PROVIDED BY THIS SECTION 7.1(b), USER SHALL HAVE NO RIGHT TO REINSTATE THIS AGREEMENT FOLLOWING THE TERMINATION THEREOF FOR ANY REASON. 7.2 Early Termination by User. (a) For Convenience. At any time User may terminate this Agreement,for any reason or for no reason,upon not less than thirty(30)days advance written notice to Hyland to such effect. (b) For Cause. User shall be entitled to give written notice to Hyland of any breach by Hyland or other failure by Hyland to comply with any material term or condition of this Agreement,specifying the nature of such breach or non-compliance and requiring Hyland to cure the breach or non-compliance. If Hyland has not cured,or commenced to cure(if a cure cannot be performed within the time period set forth below),the breach or non-compliance within thirty(30)calendar days after receipt of written notice,User shall be entitled,in addition to any other rights it may have under this Agreement,or otherwise at law or in equity,to immediately terminate this Agreement. 7.3 Termination by Hyland For Cause. Hyland shall be entitled to give written notice to User of any breach by User or other failure by User to comply with any material term or condition of the EULA or this Agreement, specifying the nature of such breach or non-compliance and requiring User to cure the breach or non-compliance. If User has not cured,or commenced to cure(if a cure cannot be performed within the time period set forth below),any breach or non-compliance within thirty(30) calendar days after receipt of such written notice,Hyland shall be entitled,in addition to any other rights it may have under this Agreement,or otherwise at law or in equity,to immediately terminate this Agreement. 7.4 Certain Effects or Consequences of Termination;Survival of Certain Provisions. (a) Limited Refund of Annual Maintenance Fees. In the event User has terminated this Agreement in accordance with the provisions of Section 7.2(b),so long as User has complied in all material respects with its obligations under this Agreement and is current on all payment obligations under this Agreement,User shall be entitled to a refund from Hyland of the"unused portion of the Annual Maintenance Fees"for the then-current Maintenance Period. For these purposes,the"unused portion of the Annual Maintenance Fees"shall mean that portion of the Annual Maintenance Fees paid by User,with respect to the Maintenance Period during which such termination of this Agreement is effective, equal to the total of such Annual Maintenance Fees multiplied by a fraction, the numerator of which shall be the number of calendar months during the then- current Maintenance Period that remain until the end of such then-current period,commencing with the calendar month after the calendar month in which such termination is effective, and the denominator of which shall be the total number of calendar months in such then-current Maintenance Period determined without regard to such termination. (b) Survival of Certain Obligations. The termination of this Agreement will not discharge or otherwise affect any pre-termination obligations of either party existing under the Agreement at the time of termination. The provisions of this Agreement which by their nature extend beyond the expiration or termination of this Agreement will survive and remain in effect until all obligations are satisfied,including,but not limited to,Section 2.1(d)(2)(as it relates to title and ownership),Section 5(c) and(d),Section 5,Section 6,Section 7,Section 9 and Section 10. 8. FORCE MAJEURE. No failure, delay or default in performance of any obligation of a party to this Agreement (except the payment of money) shall constitute a default or breach to the extent that such failure to perform, delay or default arises out of a cause,existing or future,beyond the control(including,but not limited to:action or inaction of governmental,civil or military authority;fire;strike,lockout or other labor dispute;flood;war;riot;theft;earthquake;natural disaster or acts of God; national emergencies;unavailability of materials or utilities;sabotage;viruses;or the act,negligence or default of the other party) and without negligence or willful misconduct of the party otherwise chargeable with failure, delay or default. Either party desiring to rely upon any of the foregoing as an excuse for failure,default or delay in performance shall,when the cause arises, give to the other party prompt notice in writing of the facts which constitute such cause;and,when the cause ceases to exist,give Copyright© 2017 Hyland Software,Inc. (Confidential) 5 Contract#:EU-14484-14580954 prompt notice of that fact to the other party. This Section 8 shall in no way limit the right of either party to make any claim against third parties for any damages suffered due to said causes. If any performance date by a party under this Agreement is postponed or extended pursuant to this Section 8 for longer than ninety(90) calendar days, the other party, by written notice given during the postponement or extension,and at least thirty(30)days prior to the effective date of termination,may terminate this Agreement. 9. NOTICES. Unless otherwise agreed to by the parties in a writing signed by both parties,all notices required under this Agreement shall be deemed effective: (a) when sent and made in writing by either(1)(A) registered mail, (B) certified mail, return receipt requested,or(C)overnight courier,in any such case addressed and sent to the address set forth herein and to the attention of the person executing this Agreement on behalf of that party or that person's successor, or to such other address or such other person as the party entitled to receive such notice shall have notified the party sending such notice of;or(2)facsimile transmission appropriately directed to the attention of the person identified as the appropriate recipient and at the appropriate address under (a)(1) above, with a copy following by one of the other methods of notice under (a)(1) above; or (b) when personally delivered and made in writing to the person and address identified as appropriate under(a)(1)above. 10. GENERAL PROVISIONS. (a) Governing Law;Jurisdiction.This Agreement and any claim,action,suit,proceeding or dispute arising out of this Agreement shall in all respects be governed by,and interpreted in accordance with,the substantive laws of the State of Ohio (and not the 1980 United Nations Convention on Contracts for the International Sale of Goods, as amended),without regard to the conflicts of laws provisions thereof. Venue and jurisdiction for any action, suit or proceeding arising out of this Agreement shall vest exclusively in the federal or state courts of general jurisdiction located in Cuyahoga County,Ohio. (b) Interpretation. The headings used in this Agreement are for reference and convenience purposes only and shall not in any way limit or affect the meaning or interpretation of any of the terms hereof. All defined terms in this Agreement shall be deemed to refer to the masculine,feminine,neuter, singular or plural,in each instance as the context or particular facts may require. Use of the terms"hereunder,""herein,""hereby"and similar terms refer to this Agreement. (c) Waiver. No waiver of any right or remedy on one occasion by either party shall be deemed a waiver of such right or remedy on any other occasion. (d) Integration. This Agreement and the EULA,including any and all exhibits and schedules referred to herein or therein set forth the entire agreement and understanding between the parties pertaining to the subject matter and merges all prior agreements,negotiations and discussions between them on the same subject matter. This Agreement may only be modified by a written document signed by duly authorized representatives of the parties. This Agreement shall not be supplemented or modified by any course of performance,course of dealing or trade usage. Variance from or addition to the terms and conditions of this Agreement in any purchase order or other written notification or documentation, from User or otherwise, will be of no effect unless expressly agreed to in writing by both parties. This Agreement will prevail over any conflicting stipulations contained or referenced in any other document. (e) Binding Agreement;No Assignment. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and permitted assigns. Hyland may assign this Agreement or its rights or obligations under this Agreement, in whole or in part, to any other person or entity. User may not assign this Agreement or its rights or obligations under this Agreement,in whole or in part,to any other person or entity without the prior written consent of Hyland. Any change in control of User resulting from an acquisition,merger or otherwise shall constitute an assignment under the terms of this provision. Any assignment made without compliance with the provisions of this Section 10(e)shall be null and void and of no force or effect. (f) Severability. In the event that any term or provision of this Agreement is deemed by a court of competent jurisdiction to be overly broad in scope,duration or area of applicability,the court considering the same will have the power and is hereby authorized and directed to limit such scope, duration or area of applicability, or all of them, so that such term or provision is no longer overly broad and to enforce the same as so limited. Subject to the foregoing sentence, in the event any provision of this Agreement is held to be invalid or unenforceable for any reason, such invalidity or unenforceability will attach only to such provision and will not affect or render invalid or unenforceable any other provision of this Agreement. (g) Independent Contractor. The parties acknowledge that Hyland is an independent contractor and that it will be responsible for its obligations as employer for those individuals providing the Maintenance and Support. (h) Injunctive Relief. The parties to this Agreement recognize that a remedy at law for a breach of the provisions of this Agreement relating to confidential information and intellectual property rights will not be adequate for Hyland's protection and, accordingly, Hyland shall have the right to obtain, in addition to any other relief and remedies available to it, specific performance or injunctive relief to enforce the provisions of this Agreement. Copyright© 2017 Hyland Software,Inc. (Confidential) 6 Contract#:EU-14484-14580954 (k) Counterparts. This Agreement may be executed in one or more counterparts, all of which when taken together shall constitute one and the same instrument. (1) Third Parties. Nothing herein expressed or implied is intended or shall be construed to confer upon or give to any person or entity,other than the parties hereto,any rights or remedies by reason of this Agreement. IN WITNESS WHEREOF,the parties have executed this Agreement by their duly authorized representatives: CITY OF EDEN PRAIRIE HYLAND SOFTWARE,INC. By: By: Print Name: Print Name: Title: Title: Date: Date: Hyland Legal Approved By: Date: Copyright© 2017 Hyland Software,Inc. (Confidential) 7 APPENDIX A Municipal Contract Provisions Unless excluded by the applicable law the following provisions shall apply to this contract: 1. Definitions. The following definitions apply to this Appendix. 1.1 "City"means the City of Eden Prairie 1.2 "Contracting Party"means AlphaCorp. 1.3 "Contract"means the contract or agreement that this Appendix is attached. 2. Data Practices Act. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Hyland in performing any of the functions of the User during performance of this Agreement is subject to the requirements of the Data Practice Act and Hyland shall comply with those requirements as if it were a government entity. All subcontracts entered into by Hyland in relation to this Agreement shall contain similar Data Practices Act compliance 3. Audits. Any reports, information, data, etc. given to, or prepared or assembled by Hyland under this Agreement which the User requests to be kept confidential, shall not be made available to any individual or organization without the User's prior written approval. The books, records, documents and accounting procedures and practices of Hyland or other parties relevant to this Agreement are subject to examination by the User and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. 4. Income Tax Withholding. Intentionally deleted. 5. Worker's Compensation. Contracting Party represents and warrants that it has and will maintain during the performance of this agreement worker's compensation insurance coverage required pursuant to Minn. Stat. § 176.181, subd. 2 and that the certificate of insurance or the written order of the Commissioner of Commerce permitting self insurance of worker's compensation insurance coverage provided to the City prior to execution of this agreement is current and in force and effect. 6. Discrimination. In performance of this contract, the Contracting Party shall not discriminate on the grounds of or because of race, color, creed, religion, national origin, sex, marital status, status with regards to public assistance, disability, sexual orientation, or age against any employee of the Contracting Party, any subcontractor of the Contracting Party, or any applicant for employment. The Contracting Party shall include a similar provision in all contracts with subcontractors to this contract. The Contracting Party further agrees to comply with all aspects of the Minnesota Human Rights Act, Minn. Stat. § 363.01, et seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 7. Conflicts. No salaried officer or employee of the City and no member of the Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the Contract void. Any federal regulations and applicable state statutes shall not be violated. 8. Claims. To receive any payment on this Contract, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 9. Prevailing Wa2e. Intentionally deleted. 10. Contracting Party's Prompt Payment of Subcontractors. The contracting Party shall pay to any subcontractor within ten (10) days of the Contracting Party's receipt of payment from the City for undisputed services provided by the subcontractor. The Contracting Party shall pay interest of one and a half percent (1 '/2%) per month or any part of a month to a subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contracting Party shall pay the actual amount due to the subcontractor. 11. Limitation of Remedies In the event of a breach of the Contract by City, the Contracting Party shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. If there is a conflict between the language of the Agreement and the language of the Appendix, that the language of the Appendix controls. By signing this Appendix the parties acknowledge that the above provisions become part of the Contract unless excluded by applicable law. HYLAND SOFTWARE, INC. CITY OF EDEN PRAIRIE By By Its Its Mayor By Its City Manager 2 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Rick Getschow Students on Commissions Appointment for 2017- VIII.I. City Manager 2018 to Heritage Preservation Commission Requested Action Move to: Appoint Alyssa Meiners to the Heritage Preservation Commission. Synopsis This appointment is in addition to the Students on Commissions appointments made at the July 7, 2017 and August 8, 2017 Council meetings. CITY COUNCIL AGENDA DATE SECTION: Public Hearings/Meetings September 19, 2017 DEPARTMENT/DIVISION ITEM DESCRIPTION ITEM NO. Community Development Public Hearing on a Redevelopment Plan IX.A. Janet Jeremiah, Director Modification, Establishment of TIF District, and TIF Plan for Elevate at Southwest Station Requested Action Move to: • Close the public hearing; and • Direct staff to include the Redevelopment Plan Modification for Redevelopment Project Area No. 5, establishment of TIF District 22, and adoption of a TIF plan and agreement for Elevate at Southwest Station on the October 3, 2017 HRA/City Council meeting agenda. Synopsis Timberland Partners (Elevate LLC) is requesting Tax Increment Financing (TIF) for a mixed-use project that meets the criteria for a new Housing TIF District and use of pooled Housing TIF. The proposal includes redevelopment of two existing buildings at Southwest Station into a new 6-story building with 222 apartment units over structured parking and approximately 13,000 square feet of restaurant and commercial space. 20% of the apartments would be available and affordable to households earning less than 50% of the Area Median Income. The HRA/City Council will formally consider the TIF documents on October 3, 2017, the same date the Planning development agreement should be ready for City Council approval. Background The proposal is for a Transit-Oriented Development(TOD) involving redevelopment of the vacant Ruby Tuesdays and Anchor Bank buildings at Southwest Station by Timberland Partners (Elevate LLC). A new six-story building would include 222 apartment units over approximately 13,000 square feet of retail and restaurants. A variety of apaitiuent sizes and price points are proposed with 20% (45 units) reserved for households earning less than 50% of the Area Median Income (AMI) based upon Hennepin County income data. The remaining market rate units currently include approximately 8 units affordable to households earning up to 80% of the AMI, 118 units affordable to households earning up to 100% of the AMI (moderate income) as well as 51 higher-priced market rate units. The proposal includes new structured parking and some shared surface parking that would also serve the adjacent commercial center to the south (R Taco, etc.). A new public plaza would be created by the developer at the corner of Prairie Center Drive and Technology Drive. A pedestrian corridor(promenade)through the private property would connect people from the plaza to the transit facility. Proposed sustainable features include green roofs, recycled rainwater, and energy efficiency. Proposed Financing and General Terms: Due to the extraordinary costs of redevelopment at this site, including the need for pilings due to unstable soils,public financing is being requested from the City, County and Metropolitan Council. Elevate at Southwest Station has already been awarded a County TOD loan in the amount of$300,000 and HOME financing of$250,000. In addition, the City submitted an application for Metropolitan Council Livable Communities TOD funding in the amount of $750,000. That application is currently being considered by the Livable Communities Advisory Committee. Housing TIF: Timberland is requesting new TIF District financing and pooled TIF. Their original request was for$8.77 million of new TIF in the form of pay-as-you-go over 26 years and pooled TIF in the amount of$500,000. Ehlers Public Finance (our TIF consultants) and staff have reviewed Timberland's application for a new Housing TIF District and pooled Housing TIF loan to help defray the costs. Ehlers has determined that the proposal meets the "but for test" for a full 26 years of TIF District financing as well as $500,000 in pooled Housing TIF collected from previous projects. However, the development is projected to begin generating above- average profits after the first few years. Therefore, Ehlers and staff recommend limiting TIF to 20 years of projected pay-as-you go payments with a present value of$7.7 million, while maintaining the 20% affordability requirements for the full 26 years. This gets the new increment into the public coffers sooner without impacting the duration of the affordability. Affordable Unit Mix: During the 26 year affordability period, Elevate would need to maintain 45 units at rents affordable to households whose incomes do not exceed 50% of the AMI. Elevate would submit annual information to the City regarding the households occupying these units and the rents they pay compared to commensurate market rate units. Of the 45 affordable units, a minimum of 8 would be two-bedroom, a minimum of 17 would be one-bedroom units, and a maximum of 12 would be studios. Pooled TIF Repayment: The $500,000 in pooled TIF is structured as a loan with 1% simple interest. It would be payable upon refinancing, sale of the property, or at the end of Timberland's HUD loan term (40 years). It's likely the property will refinance and pay back the pooled TIF with interest in a reasonable time. However, if it is paid back at the end of the HUD mortgage term, the City will receive $700,000 toward future affordable housing initiatives. Park Dedication: Park dedication in the amount of$872,700 will be paid via an excess cash flow agreement that provides the City with 37.5% of the cash flow in excess of 10% cash-on-cash return until the park dedication is paid in full. The City Council approved the park dedication amount as part of the PUD waiver approval. The HRA/City Council will need to approve the deferral and payment terms as part of the TIF agreement. Schedule of Approvals July 10, 2017: Planning Commission recommended approval of Comprehensive Plan text and land use change to TOD, Zoning District change to TOD-R, PUD with waivers, Site Plan Review; and Preliminary Plat of 2 lots into one lot. July 12, 2017: Watershed District approved the proposal. August 8, 2017: City Council approved Preliminary Plat and First Reading of Comprehensive Plan, zoning and PUD approvals with waivers. Sept. 19, 2017: City holds public hearing regarding TIF Financing Plans. Sept. 27, 2017: Metropolitan Council considers Comprehensive Plan amendments. October 3, 2017 City Council considers Second Reading of Comprehensive Plan amendments, zoning, PUD approvals with waivers, development agreement, TIF Plans and Modifications, and TIF agreement. Attachment Draft TIF Plan -1101 As of September 8, 2017 Draft for Public Hearing Modification to the Redevelopment Plan for Redevelopment Project Area No. 5 and the Tax Increment Financing Plan for the establishment of Tax Increment Financing District No. 22 (Elevate Apartments) (a housing district) within Redevelopment Project Area No. 5 Eden Prairie Housing and Redevelopment Authority City of Eden Prairie Hennepin County State of Minnesota Public Hearing: September 18, 2017 Adopted: Prepared by: EHLERS&ASSOCIATES, INC. ell E H L E RS 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 651-697-8500 fax: 651-697-8555 www.ehlers-inc.com Table of Contents (for reference purposes only) Section 1 - Modification to the Redevelopment Plan for Redevelopment Project Area No. 5 1-1 Foreword 1-1 Section 2 - Tax Increment Financing Plan for Tax Increment Financing District No. 22 (Elevate Apartments) 2-1 Subsection 2-1. Foreword 2-1 Subsection 2-2. Statutory Authority 2-1 Subsection 2-3. Statement of Objectives 2-1 Subsection 2-4. Redevelopment Plan Overview 2-1 Subsection 2-5. Description of Property in the District and Property To Be Acquired 2-2 Subsection 2-6. Classification of the District 2-2 Subsection 2-7. Duration and First Year of Tax Increment of the District 2-3 Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements 2-3 Subsection 2-9. Sources of Revenue/Bonds to be Issued 2-5 Subsection 2-10. Uses of Funds 2-5 Subsection 2-11. Fiscal Disparities Election 2-6 Subsection 2-12. Business Subsidies 2-7 Subsection 2-13. County Road Costs 2-8 Subsection 2-14. Estimated Impact on Other Taxing Jurisdictions 2-8 Subsection 2-15. Supporting Documentation 2-10 Subsection 2-16. Definition of Tax Increment Revenues 2-10 Subsection 2-17. Modifications to the District 2-10 Subsection 2-18. Administrative Expenses 2-11 Subsection 2-19. Limitation of Increment 2-12 Subsection 2-20. Use of Tax Increment 2-12 Subsection 2-21. Excess Increments 2-13 Subsection 2-22. Requirements for Agreements with the Developer 2-13 Subsection 2-23. Assessment Agreements 2-14 Subsection 2-24. Administration of the District 2-14 Subsection 2-25. Annual Disclosure Requirements 2-14 Subsection 2-26. Reasonable Expectations 2-14 Subsection 2-27. Other Limitations on the Use of Tax Increment 2-14 Subsection 2-28. Summary 2-15 Appendix A Project Description A-1 Appendix B Map of Redevelopment Project Area No. 5 and the District B-1 Appendix C Description of Property to be Included in the District C-1 Appendix D Estimated Cash Flow for the District D-1 Appendix E Housing Qualifications for the District E-1 Appendix F Findings for the District F-1 Section 1 - Modification to the Redevelopment Plan for Redevelopment Project Area No. 5 Foreword The following text represents a Modification to the Redevelopment Plan for Redevelopment Project Area No.5. This modification represents a continuation of the goals and objectives set forth in the Redevelopment Plan for Redevelopment Project Area No. 5. Generally,the substantive changes include the establishment of Tax Increment Financing District No. 22(Elevate Apartments). For further information, a review of the Redevelopment Plan for Redevelopment Project Area No. 5 is recommended. It is available from the City Clerk at the City of Eden Prairie. Other relevant information is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within Redevelopment Project Area No. 5. Eden Prairie Housing and Redevelopment Authority Modification to the Redevelopment Plan for Redevelopment Project Area No.5 1-1 Section 2- Tax Increment Financing Plan for Tax Increment Financing District No. 22 (Elevate Apartments) Subsection 2-1. Foreword The Eden Prairie Housing and Redevelopment Authority(the"HRA"),the City of Eden Prairie(the"City"), staff and consultants have prepared the following information to expedite the establishment of Tax Increment Financing District No. 22 (Elevate Apartments)(the "District"), a housing tax increment financing district, located in Redevelopment Project Area No. 5. Subsection 2-2. Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end,the HRA and City have certain statutory powers pursuant to Minnesota Statutes ('M.S.'), Sections 469.001 to 469.047, inclusive, as amended, and M.S., Sections 469.174 to 469.1794, inclusive, as amended(the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant information is contained in the Modification to the Redevelopment Plan for Redevelopment Project Area No. 5. Subsection 2-3. Statement of Objectives The District currently consists of two parcels of land and adjacent and internal rights-of-way. The District is being created to facilitate construction of 222 apartment units, of which 45 apartments (20%) will be affordable to households at 50% of the area median income. The project will also contain approximately 13,266 square feet of commercial space. Please see Appendix A for further District information.The HRA anticipates entering into a Tax Increment Development Agreement with TP Elevate, LLC as the developer of the project. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for Redevelopment Project Area No. 5. The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of Redevelopment Project Area No. 5 and the District. Subsection 2-4. Redevelopment Plan Overview 1. Property to be Acquired- Selected property located within the District may be acquired by the HRA or City and is further described in this TIF Plan, although no acquisition is anticipated as of the date of this Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to M.S., Chapter 117 and other relevant state and federal laws. 3. Upon approval of a developer's plan relating to the project and completion of the necessary legal requirements,the HRA or City may sell to a developer selected properties that it may acquire within the District or may lease land or facilities to a developer. 4. The HRA or City may perform or provide for some or all necessary acquisition,construction, Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-1 relocation, demolition, and required utilities and public street work within the District. Subsection 2-5. Description of Property in the District and Property To Be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed in Appendix C of this TIF Plan. Please also see the map in Appendix B for further information on the location of the District. The HRA or City may acquire any parcel within the District including interior and adjacent street rights of way, although no acquisition is anticipated as of the date of this Plan. Any properties identified for acquisition will be acquired by the HRA or City only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; carry out land acquisition,site improvements,clearance and/or development to accomplish the uses and objectives set forth in this plan. The HRA or City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this TIF Plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Subsection 2-6. Classification of the District The HRA and City, in determining the need to create a tax increment financing district in accordance with M.S., Sections 469.174 to 469.1794, as amended, inclusive, find that the District, to be established, is a housing district pursuant to M.S., Section 469.174, Subd. 11 and M.S., Section 469.1761 as defined below: M.S., Section 469.174, Subd.11: "Housing district"means a type of tax increment financing district which consists of a project, or a portion of a project, intended for occupancy, in part, by persons or families of low and moderate income, as defined in chapter 462A, Title II of the National Housing Act of 1934, the National Housing Act of 1959, the United States Housing Act of 1937, as amended, Title V of the Housing Act of 1949, as amended, any other similar present or future federal, state, or municipal legislation, or the regulations promulgated under any of those acts, and that satisfies the requirements of M.S., Section 469.1761. Housing project means a project, or portion of a project, that meets all the qualifications of a housing district under this subdivision, whether or not actually established as a housing district. M.S., Section 469.1761: Subd. 1. Requirement imposed. (a) In order for a tax increment financing district to qualify as a housing district: (1) the income limitations provided in this section must be satisfied; and (2) no more than 20 percent of the square footage of buildings that receive assistance from tax increments may consist of commercial, retail, or other nonresidential uses. (b) The requirements imposed by this section apply to property receiving assistance financed with tax increments, including interest reduction, land transfers at less than the authority's cost of acquisition, utility service or connections, roads, parking facilities, or other subsidies. The provisions of this section do not apply to districts located within a targeted area as defined in Section 462C.02 Subd 9, clause(e). Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-2 (c)For purposes of the requirements of paragraph (a), the authority may elect to treat an addition to an existing structure as a separate building if.• (1) construction of the addition begins more than three years after construction of the existing structure was completed; and (2) for an addition that does not meet the requirements ofparagraph (a), clause(2),if it is treated as a separate building, the addition was not contemplated by the tax increment financing plan which includes the existing structure. Subd. 2. Owner occupied housing. For owner occupied residential property, 95 percent of the housing units must be initially purchased and occupied by individuals whose family income is less than or equal to the income requirements for qualified mortgage bond projects under section 1430 of the Internal Revenue Code. Subd. 3. Rental property. For residential rental property, the property must satisfy the income requirements for a qualified residential rental project as defined in section 142(d) of the Internal Revenue Code. The requirements of this subdivision apply for the duration of the tax increment financing district. Subd. 4. Noncompliance; enforcement. Failure to comply with the requirements of this section is subject to M.S., Section 469.1771. In meeting the statutory criteria the HRA and City rely on the following facts and findings: • The District consists of two parcels. • The development will consist of 222 units of rental housing and will also contain approximately 13,266 square feet of commercial space. • The total building area is approximately 337,781 square feet, so the commercial area represents approximately 4%of the total square footage,which is no more than 20 percent. • 20%of the units will be occupied by households with incomes less than 50% of median income. Pursuant to M.S., Section 469.176, Subd. 7,the District does not contain any parcel or part of a parcel that qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes payable in any of the five calendar years before the filing of the request for certification of the District. Subsection 2-7. Duration and First Year of Tax Increment of the District Pursuant to M.S., Section 469.175, Subd. 1, and Section 469.176, Subd. 1,the duration and first year of tax increment of the District must be indicated within the TIF Plan. Pursuant to M.S.,Section 469.176,Subd. l b., the duration of the District will be 25 years after receipt of the first increment by the HRA or City(a total of 26 years of tax increment). The HRA or City elects to receive the first tax increment in 2020,which is no later than four years following the year of approval of the District. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes,would terminate after 2045,or when the TIF Plan is satisfied. The HRA or City reserves the right to decertify the District prior to the legally required date. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-3 Subsection 2-8. Original Tax Capacity,Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements Pursuant to M.S.,Section 469.174,Subd. 7 and M.S.,Section 469.177,Subd. 1,the Original Net Tax Capacity (ONTC)as certified for the District will be based on the market values placed on the property by the assessor in 2017 for taxes payable 2018. Pursuant to M.S., Section 469.177, Subds. 1 and 2,the County Auditor shall certify in each year(beginning in the payment year 2020)the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments,negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity(NTC)value of the District declines below the ONTC,no value will be captured and no tax increment will be payable to the HRA or City. The original local tax rate for the District will be the local tax rate for taxes payable 2018, assuming the request for certification is made before June 30, 2018. The ONTC and the Original Local Tax Rate for the District appear in the table below. Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Redevelopment Project Area No. 5, upon completion of the projects within the District,will annually approximate tax increment revenues as shown in the table below. The HRA and City request 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures,beginning in the tax year payable 2020. The Project Tax Capacity(PTC)listed is an estimate of values when the projects within the District are completed. Project Estimated Tax Capacity upon Completion(PTC) $1,402,822 Original Estimated Net Tax Capacity(ONTC) $43,275 Fiscal Disparities Contribution $60,275 Estimated Captured Tax Capacity(CTC) $1,299,272 Original Local Tax Rate 1.0993 Pay 2017 Estimated Annual Tax Increment(CTC x Local Tax Rate) $1,428,290 Percent Retained by the HRA 100% Tax capacity includes a 3%inflation factor for the duration of the District. The tax capacity included in this chart is the estimated tax capacity of the District in year 25. The tax capacity of the District in year one is estimated to be$517,571. Pursuant to M.S., Section 469.177, Subd. 4, the HRA shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S., Section 469.175, Subd. 4,with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen(18)months immediately preceding approval of the Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-4 TIF Plan by the municipality pursuant to M.S., Section 469.175,Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City has reviewed the area to be included in the District and found no parcels for which building permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the City. Subsection 2-9. Sources of Revenue/Bonds to be Issued The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The HRA or City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed,the projects within the District will be financed with a pay-as-you-go note.Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the HRA or City to incur debt. The HRA or City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The total estimated tax increment revenues for the District are shown in the table below: SOURCES OF FUNDS TOTAL Tax Increment $25,685,223 Interest $2,568,522 Land Sale Proceeds/Lease Revenue $0 TOTAL $28,253,745 The HRA or City may issue bonds(as defined in the TIF Act)secured in whole or in part with tax increments from the District in a maximum principal amount of$17,907,532. Such bonds may be in the form of pay-as- you-go notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval. Subsection 2-10. Uses of Funds Currently under consideration for the District is a proposal to facilitate construction of 222 apartment units, of which 45 apartments (20%) will be affordable to households at 50% of the area median income. The project will also contain 13,266 square feet of commercial space. The HRA and City have determined that it will be necessary to provide assistance to the project(s)for certain District costs,as described. The HRA has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District,this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the table on the following page: Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-5 USES OF TAX INCREMENT FUNDS TOTAL Land/Building Acquisition $5,000,000 Site Improvements/Preparation $1,500,000 Utilities $839,010 Construction of Affordable Housing $8,000,000 Administrative Costs (up to 10%) $2,568,522 PROJECT COST TOTAL $17,907,532 Interest $10,346,213 PROJECT AND INTEREST COSTS TOTAL $28,253,745 The total project cost, including financing costs(interest)listed in the table above does not exceed the total projected tax increments for the District as shown in Subsection 2-9. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification,the budget above pursuant to the applicable statutory requirements. The HRA may expend funds for qualified housing activities outside of the District boundaries. Subsection 2-11. Fiscal Disparities Election Pursuant to M.S., Section 469.177, Subd. 3, the City may elect one of two methods to calculate fiscal disparities. If the calculations pursuant to M.S., Section 469.177, Subd. 3, clause b,(within the District)are followed,the following method of computation shall apply: (1) The original net tax capacity shall be determined before the application of the fiscal disparity provisions of Chapter 276A or 473F. The current net tax capacity shall exclude any fiscal disparity commercial-industrial net tax capacity increase between the original year and the current year multiplied by the fiscal disparity ratio determined pursuant to M.S., Section 276A.06, subdivision 7 or M.S., Section 473F.08, subdivision 6. Where the original net tax capacity is equal to or greater than the current net tax capacity, there is no captured tax capacity and no tax increment determination. Where the original tax capacity is less than the current tax capacity, the difference between the original net tax capacity and the current net tax capacity is the captured net tax capacity. This amount less any portion thereof which the authority has designated, in its tax increment financing plan, to share with the local taxing districts is the retained captured net tax capacity of the authority. (2) The county auditor shall exclude the retained captured net tax capacity of the authority from the net tax capacity of the local taxing districts in determining local taxing district tax rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacity of the local taxing districts. The tax generated by the extension of the less of(A)the local taxing district tax rates or(B)the original local tax rate to the retained captured net tax capacity of the authority is the tax increment of the authority. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-6 The City will choose to calculate fiscal disparities by clause b. According to M.S., Section 469.177, Subd. 3: © The method of computation of tax increment applied to a district pursuant to paragraph (a) or (b) shall remain the same for the duration of the district, except that the governing body may elect to change its election from the method of computation in paragraph (a) to the method in paragraph (b). Subsection 2-12. Business Subsidies Pursuant to M.S., Section 1161993, Subd. 3,the following forms of financial assistance are not considered a business subsidy: (1) A business subsidy of less than$150,000; (2) Assistance that is generally available to all businesses or to a general class of similar businesses, such as a line of business, size, location, or similar general criteria; (3) Public improvements to buildings or lands owned by the state or local government that serve a public purpose and do not principally benefit a single business or defined group of businesses at the time the improvements are made; (4) Redevelopment property polluted by contaminants as defined in M.S., Section 1161552, Subd. 3; (5) Assistance provided for the sole purpose of renovating old or decaying building stock or bringing it up to code and assistance provided for designated historic preservation districts,provided that the assistance is equal to or less than 50%of the total cost; (6) Assistance to provide job readiness and training services if the sole purpose of the assistance is to provide those services; (7) Assistance for housing; (8) Assistance for pollution control or abatement, including assistance for a tax increment financing hazardous substance subdistrict as defined under M.S., Section 469.174, Subd. 23; (9) Assistance for energy conservation; (10) Tax reductions resulting from conformity with federal tax law; (11) Workers' compensation and unemployment compensation; (12) Benefits derived from regulation; (13) Indirect benefits derived from assistance to educational institutions; (14) Funds from bonds allocated under chapter 474A,bonds issued to refund outstanding bonds, and bonds issued for the benefit of an organization described in section 501 © (3) of the Internal Revenue Code of 1986, as amended through December 31, 1999; (15) Assistance for a collaboration between a Minnesota higher education institution and a business; (16) Assistance for a tax increment financing soils condition district as defined under M.S., Section 469.174, Subd. 19; (17) Redevelopment when the recipient's investment in the purchase of the site and in site preparation is 70 percent or more of the assessor's current year's estimated market value; (18) General changes in tax increment financing law and other general tax law changes of a principally technical nature; (19) Federal assistance until the assistance has been repaid to, and reinvested by, the state or local government agency; (20) Funds from dock and wharf bonds issued by a seaway port authority; (21) Business loans and loan guarantees of$150,000 or less; (22) Federal loan funds provided through the United States Department of Commerce, Economic Development Administration; and Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-7 (23) Property tax abatements granted under M.S., Section 469.1813 to property that is subject to valuation under Minnesota Rules, chapter 8100. The HRA will comply with M.S., Sections 1161993 to 1161995 to the extent the tax increment assistance under this TIF Plan does not fall under any of the above exemptions. As currently planned, the HRA's financial assistance in this project is for housing and,therefore, falls under exemption(7)above. Subsection 2-13. County Road Costs Pursuant to M.S., Section 469.175, Subd. la,the county board may require the HRA or City to pay for all or part of the cost of county road improvements if the proposed development to be assisted by tax increment will, in the judgment of the county, substantially increase the use of county roads requiring construction of road improvements or other road costs and if the road improvements are not scheduled within the next five years under a capital improvement plan or within five years under another county plan. If the county elects to use increments to improve county roads,it must notify the HRA or City within forty- five days of receipt of this TIF Plan. In the opinion of the HRA and City and consultants, the proposed development outlined in this TIF Plan will have little or no impact upon county roads.The HRA and City are aware that the county could claim that tax increment should be used for county roads, even after the public hearing. Subsection 2-14. Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF Plan would occur without the creation of the District. However,the HRA or City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for"test was not met: IMPACT ON TAX BASE 2016/Pay 2017 Estimated Captured Total Net Tax Capacity(CTC) Percent of CTC Tax Capacity Upon Completion to Entity Total Hennepin County 1,573,060,731 1,299,272 0.0826% City of Eden Prairie 102,110,421 1,299,272 1.2724% Eden Prairie ISD No. 272 96,069,697 1,299,272 1.3524% IMPACT ON TAX RATES Pay 2017 Percent Potential Extension Rates of Total CTC Taxes Hennepin County 0.440870 40.10% 1,299,272 572,810 City of Eden Prairie 0.326670 29.72% 1,299,272 424,433 Eden Prairie ISD No. 272 0.218650 19.89% 1,299,272 284,086 Other 0.113110 10.29% 1,299,272 146,961 Total 1.099300 100.00% 1,428,290 Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-8 The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the actual Pay 2017 rate. The total net capacity for the entities listed above are based on actual Pay 2017 figures. The District will be certified under the actual Pay 2018 rates, which were unavailable at the time this TIF Plan was prepared. Pursuant to M.S. Section 469.175 Subd. 2(b): (1) Estimate of total tax increment. It is estimated that the total amount of tax increment that will be generated over the life of the District is $25,685,223; (2) Probable impact of the District on city provided services and ability to issue debt. An impact of the District on police protection is expected. With any addition of new residents or businesses,police calls for service will be increased.New developments add an increase in traffic and additional overall demands to the call load. High density development historically increases the demand of police resources based on the volume of people living at the property. However,the City does not expect that the proposed development, in and of itself,will necessitate new capital investment in vehicles or staffing. The probable impact of the District on fire protection is not expected to be significant. Typically new buildings generate few calls, if any, and are of superior construction. The impact of the District on public infrastructure is expected to be minimal.The development is not expected to significantly impact any traffic movements in the area. The current infrastructure for sanitary sewer, storm sewer and water will be able to handle the additional volume generated from the proposed development. Based on the development plans,there are no additional costs associated with street maintenance, sweeping,plowing,lighting and sidewalks.It is estimated that the District will contribute a total of approximately$689,280 in City SAC/WAC fees. The probable impact of any District general obligation tax increment bonds on the ability to issue debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any general obligation debt issued in relation to this project, therefore there will be no impact on the City's ability to issue future debt or on the City's debt limit. (3) Estimated amount of tax increment attributable to school district levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same, is $5,108,791; (4) Estimated amount of tax increment attributable to county levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to county levies,assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same,is$10,299,774; (5) Additional information requested by the county or school district. The City is not aware of any standard questions in a county or school district written policy regarding tax increment districts and impact on county or school district services. The county or school district must request additional information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax increment financing plan. No requests for additional information from the county or school district regarding the proposed development for the District have been received. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-9 Subsection 2-15. Supporting Documentation Pursuant to M.S. Section 469.175, Subd. 1 (a), clause 7 the TIF Plan must contain identification and description of studies and analyses used to make the findings are required in the resolution approving the District. Following is a list of reports and studies on file at the City that support the HRA and City's findings: • 2017-2020 Strategic Plan for Housing and Economic Development:City Community Development Department • 2017-2026 City Capital Improvement Plan • City of Eden Prairie Comprehensive Plan, October,2009 • Staff Report on Elevate at Southwest Station dated July 6,2017 Subsection 2-16. Definition of Tax Increment Revenues Pursuant to M.S., Section 469.174, Subd. 25,tax increment revenues derived from a tax increment financing district include all of the following potential revenue sources: 1. Taxes paid by the captured net tax capacity,but excluding any excess taxes,as computed under M.S., Section 469.177; 2. The proceeds from the sale or lease of property,tangible or intangible,to the extent the property was purchased by the authority with tax increments; 3. Principal and interest received on loans or other advances made by the authority with tax increments; 4. Interest or other investment earnings on or from tax increments; 5. Repayments or return of tax increments made to the Authority under agreements for districts for which the request for certification was made after August 1, 1993; and 6. The market value homestead credit paid to the Authority under M.S., Section 273.1384. Subsection 2-17. Modifications to the District In accordance with M.S., Section 469.175, Subd. 4, any: 1. Reduction or enlargement of the geographic area of the District,if the reduction does not meet the requirements of M.S., Section 469.175, Subd. 4(e); 2. Increase in amount of bonded indebtedness to be incurred; 3. A determination to capitalize interest on debt if that determination was not a part of the original TIF Plan; 4. Increase in the portion of the captured net tax capacity to be retained by the HRA or City; 5. Increase in the estimate of the cost of the District,including administrative expenses,that will be paid or financed with tax increment from the District; or 6. Designation of additional property to be acquired by the HRA or City, shall be approved upon the notice and after the discussion,public hearing and findings required for approval of the original TIF Plan. Pursuant to M.S.Section 469.175 Subd. 4(1),the geographic area of the District may be reduced,but shall not be enlarged after five years following the date of certification of the original net tax capacity by the county auditor. If a housing district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of M.S., Section 469.174, Subd. 11 must be documented. The requirements of this paragraph do not apply if(1)the only modification is elimination of parcel(s)from the District and(2)(A)the current net tax capacity of the parcel(s)eliminated from the District equals or exceeds Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-10 the net tax capacity of those parcel(s)in the District's original net tax capacity or(B)the HRA agrees that, notwithstanding M.S.,Section 469.177,Subd. 1,the original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s)eliminated from the District. The HRA or City must notify the County Auditor of any modification to the District. Modifications to the District in the form of a budget modification or an expansion of the boundaries will be recorded in the TIF Plan. Subsection 2-18.Administrative Expenses In accordance with M.S., Section 469.174, Subd. 14, administrative expenses means all expenditures of the HRA or City, other than: 1. Amounts paid for the purchase of land; 2. Amounts paid to contractors or others providing materials and services,including architectural and engineering services, directly connected with the physical development of the real property in the District; 3. Relocation benefits paid to or services provided for persons residing or businesses located in the District; 4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to M.S., Section 469.178; or 5. Amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clauses(1)to(3). For districts for which the request for certification were made before August 1, 1979,or after June 30, 1982, and before August 1,2001,administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Pursuant to M.S., Section 469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent of the total estimated tax increment expenditures authorized by the TIF Plan or the total tax increments,as defined by M.S., Section 469.174,Subd. 25, clause (1), from the District,whichever is less. For districts for which certification was requested after July 31,2001,no tax increment may be used to pay any administrative expenses for District costs which exceed ten percent of total estimated tax increment expenditures authorized by the TIF Plan or the total tax increments,as defined in M.S.,Section 469.174,Subd. 25, clause (1), from the District,whichever is less. Pursuant to M.S., Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual administrative expenses incurred in connection with the District and are not subject to the percentage limits ofM.S.,Section 469.176,Subd. 3. The county may require payment of those expenses by February 15 of the year following the year the expenses were incurred. Pursuant to M.S., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount(currently .36 percent) of any increment distributed to the HRA or City and the County Treasurer shall pay the amount deducted to the State Commissioner of Management and Budget for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually by the Commissioner of Revenue. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-11 Subsection 2-19. Limitation of Increment The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District maybe terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. Pursuant to M.S., Section 469.176, Subd. 6: if, after four years from the date of certification of the original net tax capacity of the tax increment financing district pursuant to MS.,Section 469.177,no demolition,rehabilitation or renovation of property or other site preparation, including qualified improvement of a street adjacent to a parcel but not installation of utility service including sewer or water systems, has been commenced on a parcel located within a tax increment financing district by the authority or by the owner of the parcel in accordance with the tax increment financing plan, no additional tax increment may be taken from that parcel, and the original net tax capacity of that parcel shall be excluded from the original net tax capacity of the tax increment financing district. If the authority or the owner of the parcel subsequently commences demolition,rehabilitation or renovation or other site preparation on that parcel including qualified improvement of a street adjacent to that parcel, in accordance with the tax increment financingplan,the authority shall certify to the county auditor that the activity has commenced and the county auditor shall certify the net tax capacity thereof as most recently certified by the commissioner of revenue and add it to the original net tax capacity of the tax increment financing district. The county auditor must enforce the provisions of this subdivision. The authority must submit to the county auditor evidence that the required activity has taken place for each parcel in the district. The evidence for a parcel must be submitted by February 1 of the fifth year following the year in which the parcel was certified as included in the district. For purposes of this subdivision, qualified improvements of a street are limited to (1) construction or opening of a new street, (2) relocation of a street, and(3)substantial reconstruction or rebuilding of an existing street. The HRA or City or a property owner must improve parcels within the District by approximately September 2021 and report such actions to the County Auditor. Subsection 2-20. Use of Tax Increment The HRA or City hereby determines that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: 1. To pay the principal of and interest on bonds issued to finance a project; 2. To finance,or otherwise pay public redevelopment costs of the Redevelopment Project Area No. 5 pursuant to M.S., Sections 469.001 to 469.047; 3. To pay for project costs as identified in the budget set forth in the TIF Plan; 4. To finance, or otherwise pay for other purposes as provided in M.S., Section 469.176, Subd. 4; 5. To pay principal and interest on any loans,advances or other payments made to or on behalf of the HRA or City or for the benefit of Redevelopment Project Area No. 5 by a developer; 6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to M.S., Chapter 462C. M.S., Sections 469.152 through 469.165, and/or M.S., Sections 469.178; and 7. To accumulate or maintain a reserve securing the payment when due of the principal and interest on Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-12 the tax increment bonds or bonds issued pursuant to M.S., Chapter 462C, M.S., Sections 469.152 through 469.165, and/or M.S., Sections 469.178. Revenues derived from tax increment from a housing district must be used solely to finance the cost of housing projects as defined in M.S., Sections 469.174, Subd. 11 and 469.1761. The cost of public improvements directly related to the housing projects and the allocated administrative expenses of the HRA or City may be included in the cost of a housing project. These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other purposes prohibited by M.S., Section 469.176, Subd. 4. Tax increments generated in the District will be paid by Hennepin County to the HRA for the Tax Increment Fund of said District. The HRA or City will pay to the developer(s) annually an amount not to exceed an amount as specified in a developer's agreement to reimburse the costs of land acquisition, public improvements,demolition and relocation,site preparation,and administration. Remaining increment funds will be used for HRA or City administration (up to 10 percent) and for the costs of public improvement activities outside the District. Subsection 2-21. Excess Increments Excess increments,as defined in M.S., Section 469.176, Subd. 2, shall be used only to do one or more of the following: 1. Prepay any outstanding bonds; 2. Discharge the pledge of tax increment for any outstanding bonds; 3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or 4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. The HRA or City must spend or return the excess increments under paragraph©within nine months after the end of the year. In addition, the HRA or City may, subject to the limitations set forth herein, choose to modify the TIF Plan in order to finance additional public costs in Redevelopment Project Area No. 5 or the District. Subsection 2-22. Requirements for Agreements with the Developer The HRA or City will review any proposal for private development to determine its conformance with the Redevelopment Plan and with applicable municipal ordinances and codes. To facilitate this effort, the following documents may be requested for review and approval: site plan, construction, mechanical, and electrical system drawings,landscaping plan,grading and storm drainage plan,signage system plan,and any other drawings or narrative deemed necessary by the HRA or City to demonstrate the conformance of the development with City plans and ordinances. The HRA or City may also use the Agreements to address other issues related to the development. Pursuant to M.S., Section 469.176, Subd. 5, no more than 10 percent, by acreage, of the property to be acquired in the District as set forth in the TIF Plan shall at any time be owned by the HRA or City as a result of acquisition with the proceeds of bonds issued pursuant to M.S., Section 469.178 to which tax increments from property acquired is pledged,unless prior to acquisition in excess of 10 percent of the acreage,the HRA or City concluded an agreement for the development of the property acquired and which provides recourse for the HRA or City should the development not be completed. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-13 Subsection 2-23.Assessment Agreements Pursuant to M.S., Section 469.177, Subd. 8,the HRA or City may enter into a written assessment agreement in recordable form with the developer of property within the District which establishes a minimum market value of the land and completed improvements for the duration of the District. The assessment agreement shall be presented to the County Assessor who shall review the plans and specifications for the improvements to be constructed,review the market value previously assigned to the land upon which the improvements are to be constructed and,so long as the minimum market value contained in the assessment agreement appears, in the judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the minimum market value agreement. Subsection 2-24. Administration of the District Administration of the District will be handled by the Finance Manager. Subsection 2-25. Annual Disclosure Requirements Pursuant to M.S., Section 469.175, Subds. 5, 6, and 6b the HRA or City must undertake financial reporting for all tax increment financing districts to the Office of the State Auditor,County Board and County Auditor on or before August 1 of each year. M.S., Section 469.175, Subd. 5 also provides that an annual statement shall be published in a newspaper of general circulation in the City on or before August 15. If the City fails to make a disclosure or submit a report containing the information required by M.S., Section 469.175 Subd. 5 and Subd. 6, the Office of the State Auditor will direct the County Auditor to withhold the distribution of tax increment from the District. Subsection 2-26. Reasonable Expectations As required by the TIF Act,in establishing the District,the determination has been made that the anticipated development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. In making said determination, reliance has been placed upon written representation made by the developer to such effects and upon HRA and City staff awareness of the feasibility of developing the project site(s)within the District. Subsection 2-27. Other Limitations on the Use of Tax Increment 1. General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF Plan. The revenues shall be used to finance, or otherwise pay public redevelopment costs of the Redevelopment Project Area No. 5 pursuant to M.S., Sections 469.001 to 469.047. Tax increments may not be used to circumvent existing levy limit law. No tax increment may be used for the acquisition, construction,renovation,operation,or maintenance of a building to be used primarily and regularly for conducting the business of a municipality,county,school district,or any other local unit of government or the state or federal government. This provision does not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure. 2. Housing District Exceptions to Restriction on Pooling; Five Year Limit. Pursuant to M.S., Section 469.1763, (1)At least 80% of the tax increment derived from the District must be expended on Public Costs incurred within said district, and up to 20%of said tax increments may be spent on public costs incurred outside of the District but within Redevelopment Project Area No. 5;provided that in the case of a housing district, a housing project, as defined in M.S., Section 469.174, Subd. 11, is deemed to be Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-14 an activity in the District, even if the expenditure occurred after five years. Subsection 2-28. Summary The Eden Prairie Housing and Redevelopment Authority is establishing the District to provide an impetus for residential development and provide safe and decent life cycle housing in the City. The TIF Plan for the District was prepared by Ehlers&Associates,Inc.,3060 Centre Pointe Drive,Roseville,Minnesota 55113- 1105,telephone(651) 697-8500. Eden Prairie Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.22(Elevate Apartments) 2-15 Appendix A The project,known as Elevate,will be a 6-story vertical mixed-use project with 222 apartment units,of which 45 apartments(20%) will be affordable to households at or below 50%of the area median income and will include approximately 13,266 square feet of ground floor retail/commercial space. Appendix A-1 Appendix B Map of Redevelopment Project Area No. 5 and the District Appendix B-1 .n4sr x 5y { eJ Lied.Ili .i • . p G i G.._ W{ �"� _` 7''.SIC fl °01 C:Fde�___ Emil N Eden❑I �' • I.Irh Y .'.[.,xr'uY III Pan[ Qt..p Fn..w.:. r? rr� S31 F pa+a4 71.01 Cf ads - HIIIo fi "ram Park ,, a� 7,fa,IR h, q< , Palk a L.rKr .dryt5 #'� s Brian!L aAc ,S - Eden e III "n'-- I '$I2[Y .Pd IL;"'''. ark5vq J - r ', Gf..0 s V li.frvr:lrvl" - tl Fill e buck La kr .{.I na�n 4 ` ..• _ - •5' `A A Park Wthir. 'q, J }F �" J tin h I g55G . I B • ^,Hill.:r.I L:• ,ri' r''` r,., i' .S= flex h'n -. .__... .._ !7 .1irk EdbrrvYo-Park @rill{IwA - • Brcnr flnlr.'.LI: 'Y, Il-,..mwl '1 '1 Round _ l Palk a6 P.4. • RU Yil it 5'�L'rc Pn {," luLi r. �.,II_ ry _ _• Banner CLIr ' Y:r.s:1lf:r•.CI r., x ..• r. Ceeroac _ _ L., 1.r.k11r .:I.... '.NI r1 II r y , Evllerc n i TI:onnun.6r , 0 �Sl. Iry Bkt` I-Y u,,.i.rit .r, Eden Prarne - :rY i&7r5- - -t--- 7 u = J a Zap` F.. F I- !MINI 1•..0. 'CI. _un:. b. p 581 1'Il.x .,hy }> a Ti.rrmy. 19 3j P°M1 kork -fJ I ti:IIIn JJr C. .1. .`� r`rl::F..I J :h'.ilh tit 9 Lair L #9 kk WG . a .: r{ , EJ.-I I.-. gyp'=. 1,1. Pull - 4¢ pke I'0 I nl..P • R1.riry P........S'en,..... P...al 4.I Y Laka Palk , .I'r.•J. .. . b - iferrli.e T.II Ar I.a,�-I'Ali I t FIB i,t I .. Ei•h So }It1L-! .'eLcrme,Interm@p,increment P Corp.,GEBCq USG:,FAO,N?SxNRCAhI, rakk `I G ase,IGH,Kadaster HL,CidnanceSurrey,Esri Japan,MET!,EsrFChin:{Hong Kong),swissiL or.,..... Mn mylndia,QCcerlStreetMap rltribut s;ejidtheGISL1sergComrrlunity Proposed TIF Housing District = TIF Redevelopment Project Area #5 Appendix C Description of Property to be Included in the District The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. Parcel Numbers Address Owner 15-116-22-11-0008 12950 Technology Dr Anchor Bank NA 15-116-22-11-0009 12900 Technology Dr RT Minneapolis Franchise LLC Appendix C-1 Appendix D Estimated Cash Flow for the District Appendix D-1 8/2/2017 Base Value Assumptions -Page 1 ell EHLERS LtADrRS N PUOLIC FIN+4NGE Elevate City of Eden Prairie 222 Apartment Units and 13,266 sq.ft.Restaurant ASSUMPTIONS AND RATES DistrictType: Housing Tax Rates District Name/Number: County District#: Exempt Class Rate(Exempt) 0.00% First Year Construction or Inflation on Value 2018 Commercial Industrial Preferred Class Rate(C/I Pref.) Existing District - Specify No.Years Remaining First $150,000 1.50% Inflation Rate-Every Year: 3.00% Over $150,000 2.00% Interest Rate: 4.00% Commercial Industrial Class Rate(C/I) 2.00% Present Value Date: 1-Feb-19 Rental Housing Class Rate(Rental) 1.25% First Period Ending 1-Aug-19 Affordable Rental Housing Class Rate(Aff.Rental) Tax Year District was Certified: Pay 2018 First $115,000 0.75% Cashflow Assumes First Tax Increment For Development: 2020 Over $115,000 0.25% Years of Tax Increment 26 Non-Homestead Residential(Non-H Res.1 Unit) Assumes Last Year of Tax Increment 2045 First $500,000 1.00% Fiscal Disparities Election[Outside(A), Inside(B),or NA] Inside(B) Over $500,000 1.25% Incremental or Total Fiscal Disparities Incremental Homestead Residential Class Rate(Hmstd.Res.) Fiscal Disparities Contribution Ratio 37.6064% Pay 2017 First $500,000 1.00% Fiscal Disparities Metro-Wide Tax Rate 150.0490% Pay 2017 Over $500,000 1.25% Maximum/Frozen Local Tax Rate: 109.930% Pay 2017 Agricultural Non-Homestead 1.00% Current Local Tax Rate:(Use lesser of Current or Max.) 109.930% Pay 2017 State-wide Tax Rate(Comm./Ind.only used for total taxes) 45.8020% Pay 2017 Market Value Tax Rate(Used for total taxes) 0.22904% Pay 2017 BASE VALUE INFORMATION (Original Tax Capacity) Building Total Percentage Tax Year Property Current Class After Land Market Market Of Value Used Original Original Tax Original After Conversion Area/ Map# PID Owner Address Market Value Value Value for District Market Value Market Value Class Tax Capacity Conversion Orig.Tax Cap. Phase 1 15-116-22-11-0009 RT Mpls 12900 Tech.Dr. 1,629,000 333,000 1,962,000 100% 1,962,000 Pay 2018 C/I Pref. 38,490 Rental 24,525 2 15-116-22-11-0008 Anchor Bank 12950 Tech Dr. 921,000 579,000 1,500,000 100% 1,500,000 Pay 2018 C/I Pref. 29,250 Rental 18,750 3,462,000 3,462,000 67,740 43,275 Note: 1. Base values are for pay 2018 based upon review of County website on 4-11-2017 Prepared by Ehlers&Associates,Inc.-Estimates Only N:\Minnsota\Eden Prairie\Housing-Economic-Redevelopment\TIF\TIF Districts\TIF 22\TIF Plan Run 7-25-2017 8/2/2017 Base Value Assumptions -Page 2 43111 EHLERS [FADER 5IN PUBLIC FI N ANGE Elevate City of Eden Prairie 222 Apartment Units and 13,266 sq.ft.Restaurant PROJECT INFORMATION(Project Tax Capacity) Estimated Taxable Total Taxable Property Percentage Percentage Percentage Percentage First Year Market Value Market Value Total Market Tax Project Project Tax Completed Completed Completed Completed Full Taxes Area/Phase New Use Per Sq.Ft./Unit Per Sq.Ft./Unit Sq.Ft./Units Value Class Tax Capacity Capacity/Unit 2018 2019 2020 2021 Payable Apartments 220,270 220,270 222 48,899,940 Rental 611,249 2,753 75% 100% 100% 100% 2021 Restaurant 300 300 13,266 3,979,800 C/I Pref. 78,846 6 75% 100% 100% 100% 2021 TOTAL 52,879,740 690,095 Subtotal Residential 222 48,899,940 611,249 Subtotal Commercial/Ind. 13,266 3,979,800 78,846 Note: 1.Market values are based upon estimates from the City assessor. TAX CALCULATIONS ota isca oca oca isca tate-wl.e rar et Tax Disparities Tax Property Disparities Property Value Total Taxes Per New Use Capacity Tax Capacity Capacity Taxes Taxes Taxes Taxes Taxes Sq.Ft./Unit Apartments 611,249 0 611,249 671,946 0 0 112,000 783,947 3,531.29 Restaurant 78,846 29,651 49,195 54,080 44,491 36,113 9,115 143,800 10.84 TOTAL 690,095 29,651 660,444 726,026 44,491 36,113 121,116 927,746 Note: 1. Taxes and tax increment will vary significantly from year to year depending upon values,rates,state law,fiscal disparities and other factors which cannot be predicted. WHAT IS EXCLUDED FROM TIF? Total Property Taxes 927,746 less State-wide Taxes (36,113) less Fiscal Disp.Adj. (44,491) less Market Value Taxes (121,116) less Base Value Taxes (47,572) Annual Gross TIF Prepared by Ehlers&Associates,Inc.-Estimates Only N:\Minnsota\Eden Prairie\Housing-Economic-Redevelopment\TIF\TIF Districts\TIF 22\TIF Plan Run 7-25-2017 8/2/2017 Tax Increment Cashflow-Page 3 0 EHLERS EEAennn ie',MUG eFh,u Elevate City of Eden Prairie 222 Apartment Units and 13,266 sq. ft. Restaurant TAX INCREMENT CASH FLOW Project Original Fiscal Captured Local Annual Semi-Annual State Admin. Semi-Annual Semi-Annual PERIOD %of Tax Tax Disparities Tax Tax Gross Tax Gross Tax Auditor at Net Tax Present ENDING Tax Payment OTC Capacity Capacity Incremental Capacity Rate Increment Increment 0.36% 10% Increment Value Yrs. Year Date - - - 08/01/19 - - - 02/01/20 100% 517,571 (43,275) (22,238) 452,058 109.930% 496,947 248,474 (895) (24,758) 222,821 209,969 0.5 2020 08/01/20 248,474 (895) (24,758) 222,821 415,822 1 2020 02/01/21 100% 690,095 (43,275) (29,651) 617,169 109.930% 678,454 339,227 (1,221) (33,801) 304,205 691,350 1.5 2021 08/01/21 339,227 (1,221) (33,801) 304,205 961,475 2 2021 02/01/22 100% 710,798 (43,275) (30,541) 636,982 109.930% 700,235 350,117 (1,260) (34,886) 313,971 1,234,806 2.5 2022 08/01/22 350,117 (1,260) (34,886) 313,971 1,502,778 3 2022 02/01/23 100% 732,122 (43,275) (31,457) 657,390 109.930% 722,669 361,334 (1,301) (36,003) 324,030 1,773,912 3.5 2023 08/01/23 361,334 (1,301) (36,003) 324,030 2,039,730 4 2023 02/01/24 100% 754,086 (43,275) (32,401) 678,410 109.930% 745,776 372,888 (1,342) (37,155) 334,391 2,308,668 4.5 2024 08/01/24 372,888 (1,342) (37,155) 334,391 2,572,333 5 2024 02/01/25 100% 776,708 (43,275) (33,373) 700,061 109.930% 769,577 384,788 (1,385) (38,340) 345,063 2,839,078 5.5 2025 08/01/25 384,788 (1,385) (38,340) 345,063 3,100,592 6 2025 02/01/26 100% 800,010 (43,275) (34,374) 722,361 109.930% 794,091 397,046 (1,429) (39,562) 356,055 3,365,146 6.5 2026 08/01/26 397,046 (1,429) (39,562) 356,055 3,624,513 7 2026 02/01/27 100% 824,010 (43,275) (35,405) 745,330 109.930% 819,341 409,671 (1,475) (40,820) 367,376 3,886,879 7.5 2027 08/01/27 409,671 (1,475) (40,820) 367,376 4,144,101 8 2027 02/01/28 100% 848,730 (43,275) (36,467) 768,988 109.930% 845,348 422,674 (1,522) (42,115) 379,037 4,404,284 8.5 2028 08/01/28 422,674 (1,522) (42,115) 379,037 4,659,365 9 2028 02/01/29 100% 874,192 (43,275) (37,561) 793,356 109.930% 872,136 436,068 (1,570) (43,450) 391,048 4,917,369 9.5 2029 08/01/29 436,068 (1,570) (43,450) 391,048 5,170,315 10 2029 02/01/30 100% 900,418 (43,275) (38,688) 818,455 109.930% 899,727 449,864 (1,620) (44,824) 403,420 5,426,146 10.5 2030 08/01/30 449,864 (1,620) (44,824) 403,420 5,676,960 11 2030 02/01/31 100% 927,430 (43,275) (39,849) 844,307 109.930% 928,146 464,073 (1,671) (46,240) 416,162 5,930,624 11.5 2031 08/01/31 464,073 (1,671) (46,240) 416,162 6,179,314 12 2031 02/01/32 100% 955,253 (43,275) (41,044) 870,934 109.930% 957,418 478,709 (1,723) (47,699) 429,287 6,430,817 12.5 2032 08/01/32 478,709 (1,723) (47,699) 429,287 6,677,389 13 2032 02/01/33 100% 983,911 (43,275) (42,275) 898,360 109.930% 987,568 493,784 (1,778) (49,201) 442,806 6,926,738 13.5 2033 08/01/33 493,784 (1,778) (49,201) 442,806 7,171,198 14 2033 02/01/34 100% 1,013,428 (43,275) (43,544) 926,609 109.930% 1,018,622 509,311 (1,834) (50,748) 456,730 7,418,401 14.5 2034 08/01/34 509,311 (1,834) (50,748) 456,730 7,660,757 15 2034 02/01/35 100% 1,043,831 (43,275) (44,850) 955,706 109.930% 1,050,608 525,304 (1,891) (52,341) 471,071 7,905,822 15.5 2035 08/01/35 525,304 (1,891) (52,341) 471,071 8,146,081 16 2035 02/01/36 100% 1,075,146 (43,275) (46,196) 985,675 109.930% 1,083,553 541,776 (1,950) (53,983) 485,843 8,389,017 16.5 2036 08/01/36 541,776 (1,950) (53,983) 485,843 8,627,188 17 2036 02/01/37 100% 1,107,400 (43,275) (47,581) 1,016,544 109.930% 1,117,487 558,743 (2,011) (55,673) 501,059 8,868,003 17.5 2037 08/01/37 558,743 (2,011) (55,673) 501,059 9,104,095 18 2037 02/01/38 100% 1,140,622 (43,275) (49,009) 1,048,338 109.930% 1,152,438 576,219 (2,074) (57,414) 516,730 9,342,798 18.5 2038 08/01/38 576,219 (2,074) (57,414) 516,730 9,576,820 19 2038 02/01/39 100% 1,174,841 (43,275) (50,479) 1,081,087 109.930% 1,188,439 594,219 (2,139) (59,208) 532,872 9,813,421 19.5 2039 08/01/39 594,219 (2,139) (59,208) 532,872 10,045,382 20 2039 02/01/40 100% 1,210,086 (43,275) (51,993) 1,114,818 109.930% 1,225,519 612,760 (2,206) (61,055) 549,498 10,279,891 20.5 2040 08/01/40 612,760 (2,206) (61,055) 549,498 10,509,801 21 2040 02/01/41 100% 1,246,389 (43,275) (53,553) 1,149,561 109.930% 1,263,712 631,856 (2,275) (62,958) 566,623 10,742,228 21.5 2041 08/01/41 631,856 (2,275) (62,958) 566,623 10,970,098 22 2041 02/01/42 100% 1,283,780 (43,275) (55,160) 1,185,346 109.930% 1,303,050 651,525 (2,345) (64,918) 584,262 11,200,454 22.5 2042 08/01/42 651,525 (2,345) (64,918) 584,262 11,426,293 23 2042 02/01/43 100% 1,322,294 (43,275) (56,815) 1,222,204 109.930% 1,343,569 671,785 (2,418) (66,937) 602,430 11,654,589 23.5 2043 08/01/43 671,785 (2,418) (66,937) 602,430 11,878,408 24 2043 02/01/44 100% 1,361,963 (43,275) (58,519) 1,260,169 109.930% 1,385,303 692,652 (2,494) (69,016) 621,142 12,104,655 24.5 2044 08/01/44 692,652 (2,494) (69,016) 621,142 12,326,465 25 2044 02/01/45 100% 1,402,822 (43,275) (60,275) 1,299,272 109.930% 1,428,290 714,145 (2,571) (71,157) 640,416 12,550,675 25.5 2045 08/01/45 714,145 (2,571) (71,157) 640,416 12,770,487 26 2045 02/01/46 Total I 25,778,024 (92,801) (2,568,522) 23,116,701 Present Value From 02/01/2019 Present Value Rate 4.00% 14,240,697 (51,267) (1,418,943) 12,770,487 Prepared by Ehlers&Associates,Inc.-Estimates Only N1Minnsota\Eden Prairie\Housing-Economic-Redevelopment\TIF\TIF Districts\TIF 22\TIF Plan Run 7-25-2017 Appendix E Housing Qualifications for the District INCOME RESTRICTIONS-ADJUSTED FOR FAMILY SIZE (HOUSING DISTRICT)-HENNEPIN COUNTY HENNEPIN COUNTY MEDIAN INCOME: $90,400 _ No. of Persons 50%of Median Income 60%of Median Income 1-person $31,650 $37,980 2-person $36,200 $43,440 3-person $40,700 $48,840 4-person $45,200 $54,240 Source: Department of Housing and Urban Development and Minnesota Housing Finance Agency The two options for income limits on a standard housing district are 20% of the units at 50% of median income or 40% of the units at 60% of median income. The project in this district will include 20%of the units at 50%of median income. There are no rent restrictions for a housing district. ***PLEASE NOTE: THESE NUMBERS ARE ADJUSTED ANNUALLY. ALL INCOME FIGURES REPORTED ON THIS PAGE ARE FOR 2017. Appendix E-1 Appendix F Findings for the District The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 22 (Elevate Apartments),as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows: 1. Finding that Tax Increment Financing District No. 22 (Elevate Apartments) is a housing district as defined in M.S., Section 469.174, Subd. 11. TIF District No. 22 (Elevate Apartments)consists of two parcels. The development will consist of approximately 222 apartment units and 13,266 square feet of commercial space. A portion of the housing units will receive tax increment assistance and will meet income restrictions described in M.S. 469.1761. At least 20 percent of the units(45 apartments)receiving assistance will have incomes at or below 50 percent of statewide median income. Appendix E of the TIF Plan contains background for the above finding. 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: This finding is supported by the fact that the development proposed in this plan contains affordable,workforce housing units that meet the City's objectives for development. The cost of land acquisition, site and public improvements and construction makes this housing development infeasible without City assistance. The cost of land acquisition and construction are the same for workforce housing units as they are for market rate projects. The decreased rental income from the affordable units, means there is less cash flow available to service the operating and debt expenses for the project. The leaves a gap in funding for the project. The need to offset this reduction in rents for the workforce housing units makes this housing development feasible only through assistance, in part, from tax increment financing. The developer was asked for and provided a letter and a pro forma as justification that the project would not have gone forward without tax increment assistance. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan: This finding is justified on the grounds that the costs of acquisition,building demolition, site improvements, utility improvements and construction of affordable housing add to the total redevelopment cost. Historically,the costs of site and public improvements, as well as high market rate rents in the City have made development of affordable housing infeasible without tax increment assistance. Although other projects could potentially be proposed,the City reasonably determines that no other redevelopment of similar scope providing the desired affordability can be anticipated on this site without substantially similar assistance being provided to the development. Appendix F-1 3. Finding that the TIF Plan for Tax Increment Financing District No. 22 (Elevate Apartments) conforms to the general plan for the development or redevelopment of the municipality as a whole. The City finds that the TIF Plan conforms to the general development plan of the City. The TIF Plan is consistent with amendments approved by the City Council to the Comprehensive Guide Plan and zoning. 4. Finding that the TIF Plan for Tax Increment Financing District No. 22 (Elevate Apartments) will afford maximum opportunity, consistent with the sound needs of the City as a whole,for the development or redevelopment of Redevelopment Project Area No. 5 by private enterprise. The project to be assisted by the District will result in diversified housing opportunities and increased employment and increased tax base in the City and the State of Minnesota, and the addition of a high-quality development to the City. Appendix F-2 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Payment of Claims X. City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted(roll call vote). Synopsis Checks 255463 - 255691 Wire Transfers 1017863 - 1017969 Wire Transfers 6257 - 6277 Purchasing Card 6259 City of Eden Prairie Council Check Summary 9/19/2017 Division Amount Division Amount 30,891 304 Senior Board 72 100 City Manager 1,652 308 E-911 301 101 Legislative 877 315 Economic Development 6,077 110 City Clerk 215 502 Park Development 7,098 111 Customer Service 2,521 509 CIP Fund 597,220 112 Human Resources 469 512 CIP Trails 3,963 113 Communications 8,290 513 CIP Pavement Management 147,901 114 Benefits&Training 3,231 522 Improvement Projects 2006 3,252 130 Assessing 3,438 804 100 Year History 60 131 Finance 1,046 Total Capital Projects Fund 765,944 132 Housing and Community Services 166 133 Planning 13,535 601 Prairie Village Liquor 114,675 136 Public Safety Communications 742 602 Den Road Liquor 190,093 137 Economic Development 757 603 Prairie View Liquor 137,296 138 Community Development Admin. 21 605 Den Road Building 550 150 Park Administration 142 701 Water Enterprise Fund 227,543 151 Park Maintenance 19,231 702 Wastewater Enterprise Fund 24,406 153 Organized Athletics 23 703 Stormwater Enterprise Fund 10,669 154 Community Center 35,649 Total Enterprise Fund 705,232 155 Beaches 1,179 156 Youth Programs 22,656 802 494 Commuter Services 23,968 158 Senior Center 2,740 803 Escrow Fund 6,884 160 Therapeutic Recreation 615 807 Benefits Fund 244,345 161 Oak Point Pool 160 810 Workers Comp Insurance 50 162 Arts 5,520 811 Property Insurance 3,233 163 Outdoor Center 862 812 Fleet Internal Service 97,197 164 Park Rental Facilities 408 813 IT Internal Service 51,973 168 Arts Center 3,382 814 Facilities Capital ISF 32,561 180 Police 14,940 815 Facilites Operating ISF 63,428 184 Fire 19,622 816 Facilites City Center ISF 9,802 186 Inspections 2,950 817 Facilites Comm.Center ISF 125,354 201 Street Maintenance 40,410 Total Internal Svc/Agency Fund 658,797 202 Street Lighting 416 Total General Fund 238,756 Report Total 2,385,536 301 CDBG 13,506 303 Cemetary Operation 33 312 Recycle Rebate 3,270 Total Special Revenue Fund 16,808 City of Eden Prairie Council Check Register by GL 9/19/2017 Check# Amount Supplier/Explanation Account Description Business Unit Comments 1017957 337,388 ODESA II LLC Improvements to Land Capital Maint.&Reinvestment Riley renovation project 255587 251,943 BITUMINOUS ROADWAYS INC Other Contracted Services Capital Maint.&Reinvestment Flying Cloud Trail and Edenvale Trail Rehab. 1017968 175,540 XCEL ENERGY Electric Forest Hills Park Electric bill various locations 6271 162,933 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA 6274 149,994 MINNESOTA DEPT OF REVENUE Sales Tax Payable Historical Culture Sales and use tax Aug 2017 255535 147,064 MINGER CONSTRUCTION INC Other Contracted Services CIP Pavement Management Sump pump collection systems proj. 1017942 57,762 DEERE&COMPANY Machinery&Equipment Fleet-Public Works 6259 47,735 US BANK Repair&Maint.Supplies Stormwater Collection 255528 47,386 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 255499 45,425 DEPARTMENT OF CORRECTIONS Other Contracted Services Park Maintenance 255648 30,710 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 1017943 25,952 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 6270 24,302 EMPOWER Deferred Compensation Health and Benefits 255638 23,708 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 255556 22,112 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 255485 20,123 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 255482 19,721 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie Village Liquor Store 255523 19,606 INTEGRITY REMODELING&DESIGN GROUP LLC Capital Under$25,000 FF&E-Furn,Fixtures&Equip. 255527 18,882 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 255546 18,710 PRAIRIE PARTNERS SIX LLP Waste Disposal Prairie Village Liquor Store 255673 18,532 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 6269 17,403 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 255685 17,269 WORKS COMPUTING INC Other Assets IT Capital 255639 16,974 JOHNSON CONTROLS Contract Svcs-HVAC Water Treatment 1017894 16,850 HANSEN THORP PELLINEN OLSON Design&Engineering Economic Development Fund 1017868 15,965 GREENSIDE INC Other Contracted Services Facilities Capital 1017934 15,457 2ND WIND EXERCISE Capital Under$25,000 Community Center Admin 255547 14,683 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 255592 14,536 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store 6257 14,444 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits 255656 13,782 NAC Contract Svcs-HVAC Facilities Capital 255637 13,658 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 6267 13,534 RADIANT SYSTEMS Bank and Service Charges Prairie View Liquor Store 255481 13,510 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store 6258 13,204 I-494 CORRIDOR COMMISSION Deposits 494 Corridor Commission 1017891 13,129 CENTERPOINT ENERGY Gas Water Treatment 255511 13,048 GRAYMONT Treatment Chemicals Water Treatment 255628 12,807 GRAYMONT Treatment Chemicals Water Treatment 255533 12,487 MARCO INC Other Contracted Services IT Telephone 255520 12,390 HOUSEAL LAVIGNE ASSOCIATES Other Contracted Services Planning 1017903 12,294 SKYHAWKS Instructor Service Camps 6264 12,288 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance 6273 11,865 SELECT ACCOUNT HSA Health and Benefits 6276 10,749 I-494 CORRIDOR COMMISSION Deposits 494 Corridor Commission 255521 10,290 HP INC Computers Facilities Staff 255662 9,637 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 255570 9,500 VESSCO INC Equipment Parts Water Treatment 1017914 9,399 XCEL ENERGY Electric Water Supply(Wells) Check# Amount Supplier/Explanation Account Description Business Unit Comments 255647 9,169 MACQUEEN EQUIPMENT INC Equipment Parts Wasterwater Collection 255597 9,084 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 255593 8,868 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store 255545 8,138 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 255675 7,600 STARKRETE,LLC Other Contracted Services Rehab 1017899 7,572 METRO SALES INCORPORATED* Equipment Rentals IT Operating 1017911 7,325 WALL TRENDS INC Capital Under$25,000 Facilities Staff 1017887 6,959 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 255472 6,897 ALTERNATIVE BUSINESS FURNITURE INC Capital Under$25,000 FF&E-Furn,Fixtures&Equip. 255572 6,437 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 255569 6,396 VALLEY RICH CO INC Equipment Repair&Maint Water Distribution 255583 5,700 BADGER STATE INSPECTION LLC Design&Engineering Water Capital 6268 5,560 SELECT ACCOUNT HRA Health and Benefits 255603 5,542 COMMERCIAL ASPHALT CO Asphalt Overlay Street Maintenance 1017898 5,517 MENARDS Repair&Maint.Supplies Fitness/Conference-Cmty Ctr 255646 4,802 MACDONALD&MACK ARCHITECTS LTD Other Contracted Services Facilities Capital 255475 4,771 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 1017944 4,539 ESS BROTHERS&SONS INC Repair&Maint.Supplies Wasterwater Collection 255643 4,520 LEGACY GYMNASTICS Instructor Service Lesson Skills Development 255665 4,274 POSTMASTER Postage Communications 6262 4,172 SELECT ACCOUNT FSA-Dependent Care Health and Benefits 255503 4,093 EHLERS&ASSOCIATES INC Other Contracted Services Escrow 255683 4,056 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 255609 3,983 DEPT OF EMPLOYMENT/ECONOMIC DEVELOPMENT Interest Economic Development Fund 255469 3,801 ABM ONSITE SERVICES-MIDWEST Tenant 1 -Janitor Service City Hall-Direct Costs 255621 3,646 FIRE SAFETY USA INC Equipment Parts Fire 6266 3,600 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting 1017949 3,572 ITRON INC. Equipment Repair&Maint Water Metering 1017907 3,528 STREICHERS Clothing&Uniforms Police 255487 3,491 CEMSTONE PRODUCTS COMPANY Asphalt Overlay Water Distribution 255595 3,383 BRYAN ROCK PRODUCTS INC Gravel Wasterwater Collection 255506 3,370 FIRE SAFETY USA INC Repair&Maint.Supplies Fire 255599 3,315 CEMSTONE PRODUCTS COMPANY Asphalt Overlay Stonnwater Collection 255509 3,296 FRESH COAT Other Contracted Services Rehab 255624 3,270 FOTH INFRASTRUCTURE&ENVIRONMENT LLC Other Contracted Services Recycle Rebate 1017897 3,234 KIDCREATE STUDIO Instructor Service Arts Center 255513 3,233 GREYSTONE CONSTRUCTION COMPANY Insurance Property Insurance 255580 3,197 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 255607 3,166 DALE GREEN COMPANY,THE Landscape Materials/Supp Park Maintenance 1017932 3,154 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 255661 3,096 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 1017905 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply(Wells) 255632 2,950 HAMLINE UNIVERSITY Conference/Training Utility Operations-General 255634 2,900 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 6265 2,839 AMERICAN EXPRESS Bank and Service Charges Prairie View Liquor Store 1017880 2,798 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 255588 2,751 BOLTON&MENK INC Design&Engineering Improvement Projects 2006 255518 2,694 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 255571 2,550 VISION TECHNOLOGY SOLUTIONS,LLC Other Contracted Services Communications 255578 2,550 AMERICAN TEST CENTER INC Equipment Testing/Cert. Fire 255620 2,480 FAB PAINTING LLC Other Contracted Services Rehab 255619 2,372 EVENT SOUND&LIGHTING Other Rentals Summer Theatre 255551 2,340 SCIENSATIONAL WORKSHOPS FOR KIDS INC Instructor Service Camps Check# Amount Supplier/Explanation Account Description Business Unit Comments 255629 2,235 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Den Road Liquor Store 255691 2,123 SVOBODA,ANTHONY Deposits Escrow 255561 2,025 STRATEGIC INSIGHTS INC Software Maintenance IT Operating 1017959 1,967 SHERWIN WILLIAMS Equipment Repair&Maint Traffic Signals 1017902 1,961 PRAIRIE ELECTRIC COMPANY Repair&Maint.Supplies Fitness/Conference-Cmty Ctr 255477 1,951 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store 255622 1,950 FIRENET SYSTEMS INC Building Repair&Maint. Utility Operations-General 255505 1,870 ESTRINE,ROBERT Other Contracted Services Community Band 1017945 1,844 ETHANOL PRODUCTS LLC Treatment Chemicals Water Treatment 255524 1,829 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 255633 1,752 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Stormwater Collection 255618 1,750 EULL'S MANUFACTURING CO INC Repair&Maint.Supplies Wasterwater Collection 1017893 1,741 GRAINGER Office Supplies Facilities Staff 1017882 1,730 VINOCOPIA Liquor Product Received Prairie View Liquor Store 255516 1,725 HEALTHPARTNERS Employment Support Test Organizational Services 255540 1,709 NORTH PINE AGGREGATE,INC Gravel Stormwater Collection 255536 1,704 MINNESOTA PIPE AND EQUIPMENT* Repair&Maint.Supplies Water Distribution 255515 1,693 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Stormwater Collection 255474 1,654 APPLIANCE OUTLET CENTER Supplies-General Bldg Fitness/Conference-Cmty Ctr 255478 1,525 BLOOMINGTON,CITY OF Kennel Services Animal Control 255463 1,500 3M Capital Under$25,000 Capital Maint.&Reinvestment 1017874 1,490 ROTO-ROOTER Building Repair&Maint. Fire Station#3 255543 1,432 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 255591 1,420 BRAAS CO Equipment Parts Water Treatment 255522 1,360 ICMA Dues&Subscriptions Administration 1017965 1,343 WATSON CO INC,THE Merchandise for Resale Concessions 255584 1,327 BARTON SAND&GRAVEL CO Waste Blacktop/Concrete Street Maintenance 255525 1,269 INTERTECH INC Capital Under$25,000 Capital Maint.&Reinvestment 1017906 1,248 ST CROIX RECREATION FUN PLAYGRAOUNDS INC Machinery&Equipment Capital Outlay Parks 255669 1,185 SAFETY SIGNS Repair&Maint.Supplies Water Distribution 255473 1,152 AMAZING ATHLETES OF SOUTHWEST METRO Instructor Service Preschool Events 255586 1,135 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store 1017928 1,122 R&R SPECIALTIES OF WISCONSIN INC Contract Svcs-Ice Rink Ice Arena Maintenance 1017913 1,107 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store 1017967 1,072 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 255585 1,051 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 255517 1,020 HENNEPIN COUNTY TREASURER Deposits Escrow 255500 986 DOMACE VINO Liquor Product Received Den Road Liquor Store 255589 976 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire 255563 967 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 1017937 939 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1017941 932 DAIKIN APPLIED Contract Svcs-HVAC City Hall-CAM 1017954 922 MULCAHY COMPANY INC Repair&Maint.Supplies Water Treatment 6275 919 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 255623 914 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 1017969 856 ESBENSEN,GEORGE Travel Expense Fire 1017869 843 HIRSHFIELD'S Repair&Maint.Supplies Water Distribution 255600 828 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 1017939 826 COMPRESSED AIR CONCEPTS LLLC Contract Svcs-General Bldg Public Works/Parks 6272 825 SELECT ACCOUNT FSA-Medical Health and Benefits 1017888 809 BIFFS INC Ball Field Fees Round Lake 1017883 792 WENCK ASSOCIATES INC Design&Engineering Stormwater Capital 255614 751 EDEN PRAIRIE ROTARY CLUB Dues&Subscriptions Fire Check# Amount Supplier/Explanation Account Description Business Unit Comments 1017951 750 METRO SALES INCORPORATED* Hardware-Rpr&Mtc IT Operating 255596 719 CALIFORNIA CONTRACTORS SUPPLIES INC Repair&Maint.Supplies Water Distribution 1017933 716 VINOCOPIA Liquor Product Received Prairie View Liquor Store 255678 709 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 255567 694 UNIVERSAL ATHLETIC SERVICES INC Operating Supplies Park Maintenance 255608 684 DEPARTMENT OF HUMAN SERVICES Other Contracted Services Park Maintenance 1017948 670 GRAINGER Repair&Maint.Supplies Facilities Staff 255686 665 XTREME INTEGRATION Contract Svcs-Electrical Police City Center 255577 660 ALPINE DIVERSIFIED SERVICES INC Contract Svcs-Garden Romm Garden Room Repairs 255659 660 OUTDOOR ENVIRONMENTS INC Other Contracted Services Street Maintenance 255649 659 MARCO INC Operating Supplies IT Telephone 255594 657 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe Fire Station#1 1017918 650 BERRY COFFEE COMPANY Merchandise for Resale Concessions 255510 637 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store 255671 610 SIGNSOURCE Signs Water Capital 1017956 603 NORTH CENTRAL LABORATORIES Laboratory Chemicals Water Treatment 255564 591 THERMASTOR PRODUCTS GROUP Supplies-HVAC Water Treatment 255519 589 HOME DEPOT CREDIT SERVICES Supplies-HVAC Economic Development Fund 255676 583 SUBURBAN CHEVROLET Equipment Repair&Maint Fleet Operating 255484 575 CALIFORNIA CONTRACTORS SUPPLIES INC Operating Supplies Water Distribution 1017950 570 MENARDS Repair&Maint.Supplies Park Maintenance 255674 567 STAPLES ADVANTAGE Office Supplies Fitness/Conference-Cmty Ctr 255507 550 FLAGSHIP RECREATION Equipment Repair&Maint Park Maintenance 1017878 543 SWANK MOTION PICTURES INC Licenses,Taxes,Fees Staring Lake Concert 1017879 543 THE OASIS GROUP Employee Assistance Organizational Services 255526 533 J H LARSON COMPANY Supplies-Electrical Fitness/Conference-Cmty Ctr 6260 521 PMA FINANCIAL NETWORK INC Bank and Service Charges Wastewater Accounting 1017885 517 AMERICAN TIME&SIGNAL CO Supplies-General Building City Center Operations 1017890 516 CDW GOVERNMENT INC. Hardware-Rpr&Mtc IT Operating 1017923 509 HACH COMPANY Laboratory Chemicals Water Treatment 255492 498 CITY OF SAINT PAUL Tuition Reimbursement/School Police 255612 491 E A SWEEN COMPANY Merchandise for Resale Concessions 1017919 487 BUSINESS ESSENTIALS Office Supplies Utility Operations-General 255489 481 CENTURYLINK Equipment Repair&Maint Stormwater Collection 1017886 471 ASPEN WASTE SYSTEMS INC. Waste Disposal Round Lake 1017936 471 ASPEN WASTE SYSTEMS INC. Waste Disposal Round Lake 255471 464 AIRGAS USA LLC Supplies-Pool Pool Maintenance 1017960 446 STAR TRIBUNE MEDIA COMPANY LLC Dues&Subscriptions Utility Operations-General 255640 440 KEEPRS INC. Protective Clothing-Misc. Fire 255677 425 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concrt Police City Center 1017895 424 J&D WINDOW CLEANING Janitor Service-General Bldg Prairie Village Liquor Store 255645 418 LUBE-TECH ESI Equipment Parts Fleet Operating 1017938 409 CENTERPOINT ENERGY Gas Prairie View Liquor Store 1017946 409 FACTORY MOTOR PARTS COMPANY Operating Supplies Fleet Operating 1017920 406 CASE,RON Travel Expense City Council 255644 400 LIONS TAP Operating Supplies-Food Fire 255486 389 CAPREF EDEN PRAIRIE LLC Building Rental Housing and Community Service 255488 387 CENTURYLINK Telephone IT Telephone 255636 382 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 1017922 381 FASTENAL COMPANY Safety Supplies Fleet Operating 1017958 368 POMP'S TIRE SERVICE INC Tires Fleet Operating 255626 368 GLASS DOCTOR Building Repair&Maint. Utility Operations-General 1017876 355 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 1017884 353 WERNER ELECTRIC SUPPLY CO. Equipment Parts Water Treatment 255530 352 LIONS GATE MARKETING Operating Supplies Senior Center Admin 1017921 351 CHEMSEARCH Contract Svcs-Ice Rink Ice Arena Maintenance 255534 350 MIKE HOLM TEST PREP Tuition Reimbursement/School Police 255598 349 CBIZ FINANCIAL SOLUTIONS INC Other Contracted Services Organizational Services 1017935 347 A-SCAPE INC Contract Svcs-Lawn Maint. Economic Development Fund 255606 339 CUSHMAN MOTOR COMPANY INC. Equipment Parts Fleet Operating 1017917 335 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie View Liquor Store 255508 331 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 255627 331 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 255531 324 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 1017892 319 EDEN PRAIRIE FIREFIGHTERS RELIEF ASSOC Union Dues Withheld Health and Benefits 255575 316 AITKIN COUNTY TREASURER Deposits Escrow 255512 315 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 255558 314 STAPLES ADVANTAGE Office Supplies Police 255660 314 PAPCO INC Janitor Service Pool Maintenance 255480 309 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1017924 302 LINDAHL,DAVID Travel Expense Economic Development 6261 298 US BANK-PAYMODE Bank and Service Charges Organizational Services 255491 298 CINTAS CORPORATION Safety Supplies Community Center Admin 1017867 292 GETSCHOW,RICK Mileage&Parking Administration 255501 291 E A SWEEN COMPANY Merchandise for Resale Concessions 1017966 285 WICHTERMAN'S LTD Equipment Repair&Maint Fleet Operating 255652 283 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Traffic Signals 255611 280 DOMACE VINO Liquor Product Received Prairie View Liquor Store 255667 280 PRAIRIE RESTORATIONS INC Maintenance Contracts Stormwater Non-Capital 255689 280 EDEN PRAIRIE FOUNDATION AR Utility Water Enterprise Fund 1017953 278 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 255565 277 TRUE FABRICATIONS Liquor Product Received Den Road Liquor Store 1017865 277 CUSTOM HOSE TECH Equipment Repair&Maint Fleet Operating 255504 270 ENKI BREWING COMPANY INC Liquor Product Received Prairie View Liquor Store 255497 260 COMMUNITY HEALTH CHARITIES OF MINNESOTA United Way Withheld Health and Benefits 255576 260 ALEX AIR APPARATUS INC Equipment Repair&Maint Emergency Preparedness 255548 254 PROP United Way Withheld Health and Benefits 255479 249 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire 255537 248 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 255554 246 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store 255574 241 ABM EQUIPMENT AND SUPPLY COMPANY Equipment Repair&Maint Fleet Operating 255650 240 MINNESOTA DEPT OF LABOR AND INDUSTRY Licenses,Taxes,Fees Fitness/Conference-Cmty Ctr 1017915 240 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fire Station#3 1017927 225 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 255468 225 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 1017877 223 SITEONE LANDSCAPE SUPPLY,LLC Landscape Materials/Supp Utility Operations-General 255555 222 SNAP-ON TOOLS Small Tools Fleet Operating 255581 220 ASPEN MILLS Clothing&Uniforms Fire 1017929 219 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store 1017964 215 VIKING ELECTRIC SUPPLY Repair&Maint.Supplies Round Lake 255493 213 COMCAST Cable TV Fire 1017873 209 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 255631 206 HAGERT CASEY Mileage&Parking Youth Programs Admin 1017864 203 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 255625 199 G&K SERVICES-MPLS INDUSTRIAL Operating Supplies Park Maintenance 255681 195 WARNING LITES Seal Coating Street Maintenance Check# Amount Supplier/Explanation Account Description Business Unit Comments 255610 193 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 1017875 192 SCHOBER KAREN Mileage&Parking Park Facilities 255642 185 LANO EQUIPMENT INC Repair&Maint.Supplies Wasterwater Collection 1017863 184 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fitness/Conference-Cmty Ctr 1017872 171 PERRY NICHOLAS L Mileage&Parking Tree Disease 1017962 165 TEE JAY NORTH INC Repair&Maint.Supplies Prairie Village Liquor Store 255655 161 MOTOROLA SOLUTIONS INC Equipment Repair&Maint Public Safety Communications 255498 160 CONTECH ENGINEERED SOLUTIONS LLC Repair&Maint.Supplies Stormwater Collection 255550 150 ROTO ROOTER SERVICES COMPANY Contract Svcs-Plumbing Public Works/Parks 255653 150 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating 1017866 149 FASTENAL COMPANY Safety Supplies Fleet Operating 255514 147 HARTZELL,PAUL Operating Supplies Staring Lake Concert 1017955 146 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 255549 144 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie View Liquor Store 255658 143 OLSON,ROBERT Mileage&Parking Police 255690 138 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow 1017881 138 VEIRE BENTON Mileage&Parking Park Facilities 255605 136 CRONIN DAN&NICOLE Rebates Water Conservation 255538 131 MINNESOTA WANNER COMPANY Equipment Repair&Maint Park Maintenance 255668 130 ROOTSTOCK WINE COMPANY Liquor Product Received Den Road Liquor Store 1017871 128 MPX GROUP,THE Printing Police 1017940 126 CONCRETE CUTTING&CORING INC Equipment Parts Fleet Operating 255582 125 AVIAN ACRES Operating Supplies Outdoor Center 255579 123 ARONSON CHRISTOPHER Rebates Water Conservation 255470 122 AFFILIATED EMERGENCY VETERINARY SERV Other Contracted Services Animal Control 255465 120 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 255616 120 ENKI BREWING COMPANY INC Liquor Product Received Prairie View Liquor Store 255641 119 KNOFF PAT&KURT Rebates Water Conservation 1017916 118 AJITAPRASAD,BEENA Mileage&Parking Community Center Admin 255573 117 AAA LAMBERTS LANDSCAPE PRODUCTS INC Landscape Materials/Supp Miller Park 255672 113 SMALL LOT MN Liquor Product Received Den Road Liquor Store 255494 112 COMCAST Cable TV Fire 1017961 108 STREICHERS Clothing&Uniforms Police 255630 106 GYM WORKS Equipment Repair&Maint Fitness Center 255590 106 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1017900 106 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 1017963 103 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services 255562 101 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 255635 100 HOLMQUIST JODI Rebates Water Conservation 255654 100 MNUSKINA,IRINA Rebates Water Conservation 255664 100 POMEROY ELIZABETH Rebates Water Conservation 255679 100 VAISALA Supplies-HVAC Fitness/Conference-Cmty Ctr 255687 100 ZELDIN ANNA Rebates Water Conservation 255553 100 SILVER STAR INDUSTRIES Equipment Parts Fleet Operating 255617 98 ERIE LANDMARK CO Operating Supplies Heritage Preservation 1017910 97 VIKING ELECTRIC SUPPLY Repair&Maint.Supplies Riley Lake 255542 95 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 255544 94 PETSMART Canine Supplies Police 255680 92 VERIZON WIRELESS Telephone IT Telephone 255670 90 SHRED RIGHT Waste Disposal City Center Operations 1017896 89 JANEX INC Janitor Service Fitness/Conference-Cmty Ctr 1017931 79 SMITH,KELLY Mileage&Parking Park Facilities 255476 78 BALDWIN SUPPLY COMPANY Repair&Maint.Supplies Round Lake Check# Amount Supplier/Explanation Account Description Business Unit Comments 255541 75 NOVAK STUMP REMOVAL Other Contracted Services Tree Removal 1017912 75 WATSON CO INC,THE Merchandise for Resale Concessions 255552 75 SHRED RIGHT Waste Disposal City Center Operations 255663 72 PK BLOODY MARY CORP Liquor Product Received Den Road Liquor Store 255566 70 UNITED WAY United Way Withheld Health and Benefits 1017925 68 MPX GROUP,THE Printing Police 1017952 65 MINNESOTA EQUIPMENT Equipment Parts Fleet Operating 255684 64 WINSUPPLY EDEN PRAIRIE MN CO Repair&Maint.Supplies Round Lake 255464 64 440400-NCPERS MINNESOTA PERA Health and Benefits 255604 60 CONSTRUCTION MATERIALS INC Operating Supplies Street Maintenance 1017930 59 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint.Supplies Street Maintenance 1017908 56 TWIN CITY SEED CO Landscape Materials/Supp Park Maintenance 255496 53 COMCAST Other Broadband Internet IT Operating 255539 50 MPPOA Dues&Subscriptions Police 255682 50 WEUM JOHN Rebates Water Conservation 6277 47 SAFEGUARD Bank and Service Charges Community Center Admin 1017889 46 BOYER TRUCKS Equipment Parts Fleet Operating 255502 46 EDEN PRAIRIE FOUNDATION United Way Withheld Health and Benefits 255568 46 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 255466 45 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 255495 44 COMCAST Cable TV Fire 1017904 42 SPRINT Pager&Cell Phone IT Operating 255560 42 STEINHOFF,RONALD Mileage&Parking Aquatics Admin. 255651 42 MINNESOTA TROPHIES&GIFTS Operating Supplies Park Maintenance 255532 41 Manbeck Angela M Tuition Reimbursement/School Fitness Classes 255467 40 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 255483 40 BULLOCK TODD Clothing&Uniforms Facilities Staff 1017870 36 METROPOLITAN FORD Equipment Parts Fleet Operating 255613 35 EDEN PRAIRIE CHAMBER OF COMMERCE Dues&Subscriptions Economic Development 1017926 34 PROSOURCE SUPPLY Repair&Maint-Ice Rink Ice Arena Maintenance 1017909 30 UPS Postage Fire 1017947 30 FEDEX Employment Support Test Organizational Services 255601 27 COMCAST Other Contracted Services Police 1017901 22 NORTH CENTRAL LABORATORIES Laboratory Chemicals Water Treatment 6263 18 SQUARE Bank and Service Charges Community Center Admin 255666 17 POWER UP PRODUCTS LLC Merchandise for Resale Concessions 255657 16 NELSON,ROBIN Deposits 494 Corridor Commission 255490 16 CHUCK'S EXCAVATING INC Operating Supplies Riley Lake 255615 15 EGGERT,JEFFREY P Dues&Sub-Cert&Licensing Fire 255529 13 KEOGH KATHLEEN Mileage&Parking Aquatics Admin. 255602 7 COMCAST Cable TV Fire 255559 6 STAUB KEITH P&R Refunds Community Center Admin 2,385,536 Grand Total City of Eden Prairie Purchasing Card Payment Report 9/19/2017 Amount Explanation Vendor Account Description Business Unit 2,706 US-June 2017 Bldg Surchgs DEPT OF LABOR&INDUSTRY Building Surcharge General Fund 1,528 US-supplies ETSY.COM Operating Supplies Fire 1,393 US-W Parker CC RESCUE RESPONSE GEAR INC Deposits Escrow 1,340 US-valuation service MARSHALL&SWIFT Equipment Repair&Maint IT Operating 1,294 US-software maint SUSTEEN INC Equipment Repair&Maint IT Operating 1,156 US-lodging PIER HOUSE 60 HOTEL CLEARWATER Conference/Training Fire 964 US-BBQ catering ANNIE'S CAFE Special Event Fees Senior Center Programs 950 US-fitness equip PURE FITNESS Training Supplies Police 895 US-training SAFARILAND Tuition Reimbursement/School Police 720 US-3cma conf 3CMA Conference/Training Communications 714 US-tools DEWALT FACTORY Small Tools Facilities Staff 685 US-life vest rack WATER SAFETY PRODUCTS Operating Supplies Pool Lessons 681 US-airfare Thompson/Sams IAAO SUN COUNTRY Travel Expense Assessing 634 US-valuation service MARSHALL&SWIFT Dues&Subscriptions Assessing 621 US-old log trip OLD LOG THEATER Special Event Fees Trips 595 US-J Sams-IAAO conf IAAO Conference/Training Assessing 595 US-J Thompson-IAAO conf IAAO Conference/Training Assessing 567 US-pressure washer HOME DEPOT CREDIT SERVICES Repair&Maint. Supplies Water Treatment 512 US July fees SCW WIM INC Licenses,Permits,Taxes,Fees Fitness Classes 488 US-June 2017 Bldg Surchgs DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund 483 US-training-7 SPECIAL OPERATIONS TRAINING AS Tuition Reimbursement/School Police 465 US-dues NATIONAL REGISTRY OF EMTS Dues&Subscriptions Police 425 US-MAAO conf Buswell MAAO Conference/Training Assessing 420 US-iedc membership IEDC Dues&Subscriptions Economic Development 418 US-life jackets RECREATION SUPPLY CO Safety Supplies Pool Lessons 412 US-voice record pro app-55-pd ITUNES STORE Capital Under$25,000 Capital Maint.&Reinvestment 412 US-parts TRANE U.S.INC Repair&Maint. Supplies Fitness/Conference-Cmty Ctr 410 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 400 US-trng L Creamer SKILLPATH SEMINARS Conference/Training Planning 399 US-supplies VISTAPRINT.COM Operating Supplies Fire 392 US-3cma conf DELTA AIR Travel Expense Communications 392 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 390 US-beach rescue supplies ADOLPH KIEFER&ASSOCIATES Operating Supplies Riley Lake Beach 387 US-training IFMA Conference/Training Facilities Staff 382 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 370 US-gateway fees NCR SPECIALTY Bank and Service Charges Den Road Liquor Store 364 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 357 US-rescue tubes ADOLPH KIEFER&ASSOCIATES Operating Supplies Pool Operations 355 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 334 US-membership dues IABC Dues&Subscriptions Communications 333 US-council dinner BUCA Miscellaneous City Council 330 US-utility permit-water main r HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes,Fees Water Distribution 327 US-EMS bags EMBROIDME Operating Supplies Fire 317 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 311 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 307 US-June 2017 Bldg Surchgs DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund Amount Explanation Vendor Account Description Business Unit 300 US-preservation conf MINNESOTA HISTORICAL SOCIETY Conference/Training Heritage Preservation 294 US-hazmat app-55-pd ITUNES STORE Capital Under$25,000 Capital Maint.&Reinvestment 289 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 289 US-regional response trng DAVANNI'S PIZZA Training Supplies Police 285 US-EMS bags STATPACK EMS Supplies Fire 280 US-color scanner-kitty AMAZON.COM Process Control Equipment IT Operating 254 US-J Thompson-IAAO conf BALLY'S LAS VEGAS Travel Expense Assessing 254 US-J Sams-IAAO conf BALLY'S LAS VEGAS Travel Expense Assessing 250 US-northstar fall conf 123 SIGNUP.COM Conference/Training Human Resources 249 US-PMP cert renewal trng PRODEVIA LEARNING Conference/Training IT Operating 245 US-duluth conf MN AWWA Licenses,Permits,Taxes,Fees Water Treatment 240 US-camp supplies WALMART COMMUNITY Operating Supplies Playgrounds 237 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie View Liquor Store 235 US-scanner pro app-55-pd ITUNES STORE Capital Under$25,000 Capital Maint.&Reinvestment 233 US-ribbon cleaning kit ID WHOLESALER Operating Supplies Community Center Admin 225 US-year end staff mtg QDOBA MEXICAN GRILL Operating Supplies Playgrounds 225 US-annual conf GOVERNMENT FINANCE OFFICERS AS Conference/Training Finance 225 US-Wilson conf GOVERNMENT FINANCE OFFICERS AS Conference/Training Finance 225 US-popular report GOVERNMENT FINANCE OFFICERS AS Awards Finance 222 US-ctw scripts DRAMATIC PUBLISHING Operating Supplies Theatre Initiative 220 US-camp supplies WALMART COMMUNITY Operating Supplies New Adaptive 219 US-apa membership AMERICAN PAYROLL ASSOCIATION Dues&Subscriptions Human Resources 216 US-camp supplies WALMART COMMUNITY Operating Supplies Playgrounds 215 US-advanced academy DAKOTA COUNTY TECHNICAL COLLEG Conference/Training City Clerk 213 US-cables for repairs OZ LIFTING PRODUCTS Repair&Maint. Supplies Stormwater Collection 198 US-parking hang tags GABP Operating Supplies Community Center Admin 195 US-beach rescue supplies ADOLPH KIEFER&ASSOCIATES Operating Supplies Round Lake Beach 195 US-beach rescue supplies ADOLPH KIEFER&ASSOCIATES Operating Supplies Round Lake Beach 195 US-camp supplies AMAZON.COM Operating Supplies Youth Programs Admin 178 US-bank/sery chgs PLUG N PAY Bank and Service Charges Community Center Admin 177 US-printer cartridge HP HOME STORE Office Supplies Utility Operations-General 175 US-davis trng PAYPAL INC Tuition Reimbursement/School Police 175 US-Dean trng PAYPAL INC Tuition Reimbursement/School Police 175 US-Behl trng PAYPAL INC Tuition Reimbursement/School Police 175 US-Fietek trng PAYPAL INC Tuition Reimbursement/School Police 175 US-Ficcadenti trng PAYPAL INC Tuition Reimbursement/School Police 173 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie Village Liquor Store 170 US-lodging HOLIDAY INNS EXPRESS Travel Expense Fire 170 US-beach tents and weights HOME DEPOT CREDIT SERVICES Operating Supplies Round Lake Beach 170 US-beach tents and weights HOME DEPOT CREDIT SERVICES Operating Supplies Riley Lake Beach 163 US-forklift parts TRUPAR Repair&Maint. Supplies Water Treatment 161 US-kitchen supplies AMAZON.COM Operating Supplies Fire 160 US-buoys ADOLPH KIEFER&ASSOCIATES Safety Supplies Oak Point Operations 149 US-power strip AMAZON.COM Computers IT Operating 148 US-penny carnival food DAVANNI'S PIZZA Operating Supplies Youth Programs Admin 148 US-national register plaque ERIE LANDMARK CO Operating Supplies Heritage Preservation 147 US-stamps-50th mailing UNITED STATES POSTAL SERVICE Operating Supplies Fire 146 US-riley parking lot lights MENARDS Repair&Maint. Supplies Riley Lake 145 US-ice cream for BBQ CULVER'S Special Event Fees Senior Center Programs 142 US-camp supplies WALMART COMMUNITY Operating Supplies New Adaptive Amount Explanation Vendor Account Description Business Unit 142 US-PRNR bus tour CAFE ZUPA Operating Supplies Parks Administration 141 US-tools for trailer MENARDS Repair&Maint. Supplies Stormwater Collection 139 US-in line meter JME Repair&Maint. Supplies Water Treatment 138 US-prairie packed lunch DAVANNI'S PIZZA Miscellaneous City Council 137 US-carnival AMAZON.COM Operating Supplies Playgrounds 135 US-art center clay kits AMAZON.COM Operating Supplies Arts Center 133 US-bank/sery chgs PLUG N PAY Bank and Service Charges Community Center Admin 133 US-paper towels/batteries MENARDS Repair&Maint. Supplies Water Treatment 131 US-kitchen supplies AMAZON.COM Operating Supplies Fire 130 US-camp supplies WALMART COMMUNITY Operating Supplies Day Camp 129 US-display panels for evidence AMAZON.COM Office Supplies Police 128 US-chaplain lunch WHICH WICH Operating Supplies Reserves 127 US-art bins BLICK ART MATERIALS Operating Supplies Arts 124 US-supplies for mowing crew HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 122 US-vending supplies/pro shop HOCKEYMONKEY.COM Merchandise for Resale Concessions 120 US-ink cartridge for squad vid AMAZON.COM Office Supplies Police 117 US-screen,mouse,keyboard P&R AMAZON.COM Computers IT Operating 116 US-playcare toys AMAZON.COM Operating Supplies Day Care 112 US-gear LA POLICE GEAR Training Supplies Police 112 US-party supplies PARTY CITY Special Event Fees Senior Center Programs 111 US-propane for grills HOLIDAY STATION STORES INC Operating Supplies Fire 111 US-lunch meeting DAVANNI'S PIZZA Operating Supplies Street Maintenance 110 US-K Cox CC flowers BACHMANS CREDIT DEPT Deposits Escrow 110 US-computer forensics media st MICRO CENTER A/R Operating Supplies Police 108 US-supplies for evidence prep AMAZON.COM Office Supplies Police 102 US-supplies AMAZON.COM Operating Supplies Day Camp 100 US-trng L Creamer MINNESOTA HISTORICAL SOCIETY Conference/Training Heritage Preservation 100 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 99 US-trng L Creamer SKILLPATH SEMINARS Conference/Training Planning 94 US-batteries/bungee cords MENARDS Repair&Maint. Supplies Water Distribution 93 US-office supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Water Metering 92 US-learning tools SEARCH INSTITUTE Operating Supplies Youth Programs Admin 89 US-supplies AIAFS Operating Supplies Fire 89 US-supplies for evidence prep AMAZON.COM Office Supplies Police 89 US-bolts for water main repair B&F FASTENER SUPPLY CO Repair&Maint.Supplies Water Distribution 89 US-safety supply AMAZON.COM Operating Supplies Police 87 US-nite to unite CUB FOODS EDEN PRAIRIE Operating Supplies Fire 87 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 87 US-supplies AMAZON.COM Operating Supplies Youth Programs Admin 85 US-training GOVERNMENT FINANCE OFFICERS AS Conference/Training Finance 85 US-sunshine fund-Peterson TLF BELLADONNA FLORIST Deposits Escrow 84 US-supplies PUNCHBOWL Operating Supplies Fire 82 US-food CARIBOU COFFEE Operating Supplies Fire 81 US-Its badges LEARN TO SKATE Operating Supplies Ice Lessons 80 US-spouse registration MN AWWA Deposits Escrow 78 US-purgatory pool MENARDS Repair&Maint.Supplies Purgatory Creek Park 77 US-swim instructor uniforms SWIMOUTLET.COM Clothing&Uniforms Pool Lessons 76 US-supplies LANDSCAPE RESTORATION INC Operating Supplies Park Maintenance 75 US-mandres for beads DELPHI Operating Supplies Arts 75 US-software ATLASSIAN Office Supplies Fire Amount Explanation Vendor Account Description Business Unit 73 US-floor squeegee AMAZON.COM Operating Supplies Fire 72 US-solar eclipse glasses AMERICAN PAPER OPTICS Special Event Fees Senior Board 71 US-privacy screen P&R AMAZON.COM Computers IT Operating 70 US-program trip RAPTOR CENTER,THE Program Trips Outdoor Center 70 US-gas mask repair STREICHERS Equipment Repair&Maint Police 69 US-training 8 SPECIAL OPERATIONS TRAINING AS Tuition Reimbursement/School Police 69 US-supplies UPS STORE,THE Operating Supplies Fire 68 US-life vest rack WATER SAFETY PRODUCTS Operating Supplies Pool Lessons 68 US-switches NEWEGG.COM Office Supplies Utility Operations-General 68 US-k9 supplies ELITE K-9 INC Canine Supplies Police 68 US-ipad cases-4 AMAZON.COM Operating Supplies Inspections-Administration 67 US-supplies HOME DEPOT CREDIT SERVICES Training Supplies Police 66 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 64 US-wellness by design banner CREATIVE INCENTIVES Employee Award Organizational Services 64 US-kitchen supplies TARGET Operating Supplies Fire 64 US-cones-drivers training MENARDS Repair&Maint.Supplies Utility Operations-General 64 US-hardware maint GUIDANCE SOFTWARE Equipment Repair&Maint IT Operating 64 US-new hire gift WALMART COMMUNITY Employee Award Organizational Services 60 US-supplies WALMART COMMUNITY Office Supplies Water Treatment 60 US-paper towels MENARDS Cleaning Supplies Utility Operations-General 59 US-beach megaphone AMAZON.COM Operating Supplies Round Lake Beach 58 US-pill identifier app-55-pd ITUNES STORE Capital Under$25,000 Capital Maint.&Reinvestment 58 US-archery AMAZON.COM Operating Supplies Lesson Skills Development 58 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 56 US-out and about camp TUTTLE HOPKINS RECREATION INC Operating Supplies New Adaptive 55 US-out and about camp SHAKOPEE CINEMA Operating Supplies New Adaptive 55 US-food CRUMB GOURMET DELI Operating Supplies Fire 54 US-facebook ads FACEBOOK Advertising Prairie Village Liquor Store 54 US-facebook ads FACEBOOK Advertising Den Road Liquor Store 54 US-facebook ads FACEBOOK Advertising Prairie View Liquor Store 53 US-woodshop motor GRIZZLY INDUSTRIAL INC Equipment Repair&Maint Senior Center Programs 52 US-supplies MENARDS Operating Supplies Park Maintenance 52 US-tennis equip HOME DEPOT CREDIT SERVICES Operating Supplies Tennis 51 US-regional response trng CARIBOU COFFEE Training Supplies Police 51 US-regional response trng CARIBOU COFFEE Training Supplies Police 51 US-tennis courts MENARDS Operating Supplies Tennis 50 US-carnival LIT PARTY CITY Operating Supplies Teen Programs 49 US-supplies MENARDS Operating Supplies Youth Programs Admin 49 US-out and about camp SHAKOPEE SANDVENTURE Operating Supplies New Adaptive 49 US-food,snacks BYERLYS Tuition Reimbursement/School Police 47 US-tennis equip PINNACLE PROMOTIONS Operating Supplies Tennis 47 US-camp supplies WALMART COMMUNITY Operating Supplies Playgrounds 46 US-weather radio AMAZON.COM Operating Supplies Fire 46 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 45 US-regional response trng CARIBOU COFFEE Training Supplies Police 45 US-regional response trng CARIBOU COFFEE Training Supplies Police 45 US-regional response trng CARIBOU COFFEE Training Supplies Police 45 US-regional response trng CARIBOU COFFEE Training Supplies Police 45 US-regional response trng CARIBOU COFFEE Training Supplies Police 45 US-front desk weather radio AMAZON.COM Safety Supplies Community Center Admin Amount Explanation Vendor Account Description Business Unit 44 US-critter food PETCO Operating Supplies Outdoor Center 43 US-hidden ponds irrigation MENARDS Repair&Maint. Supplies Hidden Ponds Park 43 US-operating supplies BEST BUY Operating Supplies Police 43 US-tool kit AMAZON.COM Operating Supplies Day Care 42 US-supplies AMAZON.COM Operating Supplies Youth Programs Admin 42 US-replacement parts AMAZON.COM Equipment Repair&Maint Emergency Preparedness 41 US-supplies AMAZON.COM Operating Supplies Day Camp 41 US-vending supplies/pro shop SPARXHOCKEY.COM Operating Supplies Ice Operations 40 US-floor squeegee AMAZON.COM Operating Supplies Fire 40 US-supplies WALMART COMMUNITY Operating Supplies Park Maintenance 40 US-supplies AMAZON.COM Operating Supplies Youth Programs Admin 38 US-critter food PETCO Operating Supplies Outdoor Center 37 US-plug for leak/gloves for je HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection 37 US-lollipops for lessons last AMAZON.COM Operating Supplies Pool Lessons 36 US-playcare supplies TARGET Operating Supplies Day Care 36 US-mulch HOME DEPOT CREDIT SERVICES Landscape Materials/Supp Water Distribution 36 US-employee water COSTCO Operating Supplies Den Road Liquor Store 35 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 35 US-out and about camp GOLFZONE Operating Supplies New Adaptive 34 US-critter food PETCO Operating Supplies Outdoor Center 34 US-drivers safety CUB FOODS EDEN PRAIRIE Operating Supplies Senior Center Programs 32 US-critter food PETCO Operating Supplies Outdoor Center 32 US-soap for breakroom DOLLAR TREE STORES,INC. Office Supplies Police 32 US-leak repair HOME DEPOT CREDIT SERVICES Landscape Materials/Supp Water Distribution 30 US-regional response trng CARIBOU COFFEE Training Supplies Police 30 US-water toys AMAZON.COM Operating Supplies Pool Lessons 29 US-open swim rope AMAZON.COM Operating Supplies Pool Operations 28 US-coa costumes GOODWILL HOPKINS Clothing&Uniforms Theatre Initiative 28 US-coa costumes GOODWILL MINNETONKA Clothing&Uniforms Theatre Initiative 28 US-tool kit AMAZON.COM Operating Supplies Pool Operations 28 US-memory upgrade-fire AMAZON.COM Computers IT Operating 27 US-lodging CAYWOOD COUNTRY Travel Expense Fire 27 US-camp supplies MENARDS Operating Supplies New Adaptive 26 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 26 US-vending supplies/pro shop HOCKEYMONKEY.COM Merchandise for Resale Concessions 25 US-water container AMAZON.COM Operating Supplies Wine Club/Events 25 US-rope AMAZON.COM Operating Supplies Pool Operations 24 US-RL splash MERLINS ACE HARDWARE Repair&Maint.Supplies Round Lake 23 US-food BYERLYS Operating Supplies Fire 23 US-out and about camp SCOOPS ICE CREAM Operating Supplies Pickleball 22 US-hospitality for grant world TARGET Operating Supplies Housing and Community Service 22 US-office supplies AMAZON.COM Operating Supplies Youth Programs Admin 22 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 21 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 21 US-ctw costume NCR SPECIALTY Clothing&Uniforms Theatre Initiative 21 US-tools HOME DEPOT CREDIT SERVICES Small Tools Park Maintenance 21 US-supplies HOME DEPOT CREDIT SERVICES Training Supplies Police 21 US-ULI parking STANDARD PARKING Mileage&Parking Community Development Admin. 21 US-employee water COSTCO Operating Supplies Prairie Village Liquor Store 21 US-employee water COSTCO Operating Supplies Prairie View Liquor Store Amount Explanation Vendor Account Description Business Unit 20 US-monthly meeting GOVERNMENT FINANCE OFFICERS AS Conference/Training Finance 20 US-life guard clock AMAZON.COM Operating Supplies Pool Operations 20 US-forrestry tech NATIONAL STUDENT CLEARINGHOUSE Other Contracted Services Organizational Services 20 US-accountant-Melville NATIONAL STUDENT CLEARINGHOUSE Other Contracted Services Organizational Services 20 US-epermit web security PAYPAL INC Equipment Repair&Maint IT Operating 20 US-rice marsh HOME DEPOT CREDIT SERVICES Building Materials Rice Marsh Lake Park 20 US-program/camp supplies TARGET Operating Supplies Outdoor Center 20 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 19 US-camp supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Outdoor Center 19 US-S Tekiela CC disputing char MICHAELS-THE ARTS&CRAFTS S Deposits Escrow 19 US-camp supplies MENARDS Operating Supplies New Adaptive 19 US-license fees DEPT OF LABOR&INDUSTRY Licenses,Permits,Taxes,Fees Park Maintenance 19 US-license fees DEPT OF LABOR&INDUSTRY Licenses,Permits,Taxes,Fees Park Maintenance 19 US-lunch and learn IABC Conference/Training Communications 19 US-coa costumes OPITZ OUTLET Clothing&Uniforms Theatre Initiative 19 US-camp supplies AMAZON.COM Operating Supplies Youth Programs Admin 19 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 19 US-café food OFFICE DEPOT CREDIT PLAN Operating Supplies Concessions 18 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 18 US-supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 17 US-supplies AMAZON.COM Operating Supplies Fire 16 US-supplies FRATTALLONE'S/MINNETONKA ACE Equipment Repair&Maint Round Lake 16 US-music SPOTIFY Operating Supplies Pool Operations 16 US-coa costumes NCR SPECIALTY Clothing&Uniforms Theatre Initiative 15 US-cables MY CABLE MART Operating Supplies Community Center Admin 15 US-ctw costume PAYPAL INC Clothing&Uniforms Theatre Initiative 15 US-emt license NATIONAL REGISTRY OF EMTS Dues&Subscriptions Fire 15 US-dues NATIONAL REGISTRY OF EMTS Dues&Subscriptions Police 15 US-dues NATIONAL REGISTRY OF EMTS Dues&Subscriptions Fire 15 US-J ellingson aquatics NATIONAL STUDENT CLEARINGHOUSE Other Contracted Services Organizational Services 14 US-hand soap ALDI Operating Supplies Senior Center Admin 14 US-reserve calendar CALENDAR WIZ Operating Supplies Reserves 14 US-supplies DOLLAR TREE STORES,INC. Operating Supplies Park Maintenance 14 US jump drive TARGET Office Supplies Housing and Community Service 14 US-ctw costume MICHAELS-THE ARTS&CRAFTS S Clothing&Uniforms Theatre Initiative 13 US-shop supplies MENARDS Repair&Maint.Supplies Stormwater Collection 13 US-food MCDONALDS Operating Supplies Fire 12 US-supplies AMAZON.COM Operating Supplies Playgrounds 12 US-square trade protection pla AMAZON.COM Process Control Equipment IT Operating 12 US-toppings for BBQ TARGET Special Event Fees Senior Center Programs 12 US-cleaning spray TARGET Operating Supplies Arts Center 12 US-aftercare supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Arts 12 US-camp supplies TARGET Operating Supplies New Adaptive 12 US-camp supplies AMAZON.COM Operating Supplies Day Camp 11 US-critter food CUB FOODS EDEN PRAIRIE Operating Supplies Outdoor Center 11 US-camp supplies DOLLAR TREE STORES,INC. Operating Supplies Day Camp 11 US-office supplies AMAZON.COM Operating Supplies Playgrounds 10 US-tennis courts HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 9 US-program supplies CUB FOODS EDEN PRAIRIE Operating Supplies Outdoor Center 9 US-keys FRATTALLONE'S/MINNETONKA ACE Repair&Maint. Supplies Water Treatment Amount Explanation Vendor Account Description Business Unit 9 US-program supplies DOLLAR TREE STORES,INC. Operating Supplies Outdoor Center 9 US-supplies MENARDS Repair&Maint. Supplies Staring Lake 9 US-camp supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Day Camp 8 US-food ARBY'S Operating Supplies Fire 8 US-coa costumes GOODWILL HOPKINS Operating Supplies Theatre Initiative 8 US-chainsaw blade sharpening PRAIRIE LAWN AND GARDEN Repair&Maint.Supplies Stormwater Collection 8 US-parking for meeting STANDARD PARKING Mileage&Parking Utility Operations-General 8 US-supplies crafts HOLIDAY STATION STORES INC Operating Supplies Youth Programs Admin 7 US-plumbing repairs MENARDS Repair&Maint.Supplies Wasterwater Collection 7 US-camp supplies DOLLAR TREE STORES,INC. Operating Supplies Day Camp 7 US-training CAYWOOD COUNTRY Travel Expense Fire 7 US-car mount holder-iphone AMAZON.COM Capital Under$25,000 Capital Maint.&Reinvestment 6 US-hardware MENARDS Repair&Maint.Supplies Stormwater Collection 5 US-camp supplies AMAZON.COM Operating Supplies Teen Programs 5 US-batteries for projector rem AMAZON.COM Miscellaneous IT Operating 5 US-RL splash FRATTALLONE'S/MINNETONKA ACE Repair&Maint.Supplies Round Lake 4 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 4 US-regional response trig HOLIDAY STATION STORES INC Training Supplies Police 3 US-ice for BBQ BURGER KING Special Event Fees Senior Center Programs 3 US-hardware MENARDS Repair&Maint.Supplies Stormwater Collection 3 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 2 US-ice for tennis HOLIDAY STATION STORES INC Operating Supplies Tennis 2 US-ice for tennis HOLIDAY STATION STORES INC Operating Supplies Tennis 1 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 1 US-home alone clinic supplies TEACHERS PAY TEACHERS Operating Supplies Lesson Skills Development 1 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 0 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 0 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 0 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 0 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 0 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin -9 US-flashing HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance -11 US-return MENARDS Repair&Maint.Supplies Water Treatment -25 US-return SEARCH INSTITUTE Operating Supplies Youth Programs Admin -40 US-return AMAZON.COM Operating Supplies Fire -51 US-roller kit return AMAZON.COM Process Control Equipment IT Operating -62 US-privacy filter refund AMAZON.COM Computers IT Operating -68 US-tax exemption ITUNES STORE Capital Under$25,000 Capital Maint.&Reinvestment -70 US-June 2017 Bldg Surchgs DEPT OF LABOR&INDUSTRY Other Revenue General Fund -90 US-cancelled seminar DAKOTA COUNTY TECHNICAL COLLEG Conference/Training Fleet Operating -125 US-refund POLICE COMBAT Tuition Reimbursement/School Police -240 US-refund AV NOW,INC Operating Supplies Fitness Classes -1,393 US-W Parker CC RESCUE RESPONSE GEAR INC Deposits Escrow 47,735 Report Total CITY COUNCIL AGENDA DATE: SECTION: Report of City Manager September 19, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Adopt Resolution Approving Energy Action XIV.B.1. Rick Getschow Plan For Eden Prairie Requested Action Move to: Adopt Resolution Approving Energy Action Plan for Eden Prairie. Synopsis The City of Eden Prairie participated in Xcel Energy's Partners in Energy (PiE) program to develop an Energy Action Plan that identifies community-wide goals and strategies for renewable energy and energy efficiency. The Energy Action Plan prioritizes three focus areas to promote electricity and natural gas conservation: residential energy, large commercial and industrial buildings, and public, nonprofit and service organizations. The goals and strategies outlined for each of these focus areas aim to reduce communitywide greenhouse gas emissions, improve quality of life for Eden Prairie residents and increase the economic vitality of Eden Prairie businesses. Background The City of Eden Prairie entered into an MOU with Xcel Energy in January 2017 to participate in Partners in Energy. The Energy Action Team, consisting of residents and community leaders from various businesses and organizations, City commissions and City government, met over a 5-month period to identify focus areas, develop goals and strategies, and advise on implementation. The purpose of this plan is to establish goals and strategies that reduce energy use and increase renewable energy generation and drives Eden Prairie to achieve further greenhouse gas emission reductions. This plan will be integrated into Sustainable Eden Prairie to create and implement both short- and long-term energy initiatives. In addition to generating positive environmental impacts, this plan also seeks to increase community engagement and build on existing assets to help maintain and improve overall quality of life in the community. The Conservation Commission reviewed the city-wide and focus area goals at their August 8, 2017 and September 12, 2017 meetings. Four Conservation Commission Members were also members of the Energy Action Team. At their September 12, 2017 meeting the Commission made syntax and messaging recommendations; and took action to recommend approval of the Energy Action Plan. Attachments Resolution Energy Action Plan CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- _ RESOLUTION APPROVING ENERGY ACTION PLAN FOR EDEN PRAIRIE WHEREAS,the City of Eden Prairie entered into a Memorandum of Understanding on January 17, 2017 with Xcel Energy to participate in Partners in Energy and develop a strategic energy action plan; and WHEREAS,the City of Eden Prairie has prioritized education and implementation of sustainable best practices through the Sustainable Eden Prairie program; and WHEREAS,the City of Eden Prairie has identified improving energy efficiency and promoting clean energy usage and development as a key focus area of Sustainable Eden Prairie; and WHEREAS, Sustainable Eden Prairie encourages engagement and action by residents, businesses, and nonprofit and service organizations to carry out sustainable practices; WHEREAS, Energy Action Plan for Eden Prairie identifies community-wide goals and strategies for renewable energy and energy efficiency; and WHEREAS,the Energy Action Plan for Eden Prairie increases community engagement to implement short- and long-term energy initiatives; and WHEREAS,the Conservation Commission recommended approval of the Energy Action Plan at their September 12, 2017 meeting. NOW, THEREFORE,BE IT RESOLVED, that the Eden Prairie City Council approves the Energy Action Plan for Eden Prairie. ADOPTED by the City Council of the City of Eden Prairie this 19th day of September 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk Xcel Energy® PARTNERS IN ENERGY An Xcel Energy Community Collaboration An Energy Action Plan for Eden Prairie EDEN PRAIRIE LIVE ■WORK*DREAM Sustainable Energy Solutions for Eden Prairie September 13, 2017 Acknowledgements Thanks to the following organizations and individuals for participating in developing this Energy Action Plan. Eden Prairie's Energy Action Planning Team The planning team was formed from a varied group of City staff, local and regional organizations, local businesses, and committed community members. City of Eden Prairie • Marisa Bayer, Community Development Coordinator • Beth Novak-Krebs, Senior Planner • Aurora Yager, Administrative Intern Eden Prairie School District • Jim Anderson, Director of Facilities Operations Eden Prairie City Council and Commission Members • Kathy Nelson, City Council Member • Lori Tritz, Conservation Commission Chair • Michael Bennett, Conservation Commission Member • Ashley Young, Conservation Commission Member • Dan Katzenberger, Conservation Commission Member • Greg Leeper, Human Rights and Diversity Commission Vice Chair Business Representatives • Nancy Litwin, Senior General Manager, Eden Prairie Center • Frank Weber, Project Sourcing Engineer, MTS Systems Corporation CenterPoint Energy Representatives • Sarah Schaffer, Senior Administrator, Energy Efficiency Programs • Audrey Partridge, Local Energy Policy Manager Xcel Energy Representatives • Tami Gunderzik, Partners in Energy Program Manager • Yvonne Pfeifer, Community Energy Efficiency Manager • Michelle Swanson, Community Relations Manager • Elena Foshay, Partners in Energy Community Facilitator • Jenny Edwards, Partners in Energy Community Facilitator • Jamie Johnson, Partners in Energy Community Facilitator EDEN PRAIRIE ENERGY ACTION PLAN Table of Contents Executive Summary i Letter From the Mayor 1 Introduction 2 Commitment to Sustainability 2 The Case for a Community Energy Action Plan 3 Xcel Energy Partners in Energy 4 Where Are We Now? — Baseline Energy Analysis 6 Energy Data Sources 6 Baseline Energy Use 7 Residential Energy Use 9 Residential Energy Savings 12 Commercial and Industrial Energy Use 14 Commercial and Industrial Energy Savings 15 Renewable Energy 17 Where Do We Want To Go? — Eden Prairie's Energy Vision, Focus Areas and Goals 18 Energy Vision 18 Guiding Principles 18 Community-Wide Energy Goal 18 Focus Areas 19 Focus Area 1: Residential Energy 20 Residential Energy Goal 22 Residential Energy Strategies 23 Measuring Success 24 Additional Partners 24 Impacts 24 Focus Area 2: Large Commercial and Industrial Buildings 27 Large Commercial/Industrial Energy Users Goal 29 Large Commercial/Industrial Energy Users Strategies 30 Measuring Success 31 Additional Partners 31 Impacts 31 Focus Area 3: Public, Nonprofit, and Service Organizations 34 Public, Nonprofit, and Service Organizations Goals 34 Public, Nonprofit, and Service Organizations Strategies 35 Measuring Success 36 Additional Partners 36 Impacts 37 Combined Impact of Energy Action Plan 39 Plan Implementation 42 Community Engagement 45 Operational Actions and Tracking 45 Conclusion 45 Appendix 1 : Planning Memorandum of Understanding Appendix 2: Glossary of Terms Appendix 3: Community Background Appendix 4: Prior and Existing Sustainability Initiatives Appendix 5: The Planning Process Appendix 6: Eden Prairie Largest Buildings Appendix 7: Implementation Roles and Responsibilities EDEN PRAIRIE ENERGY ACTION PLAN Executive Summary Eden Prairie has taken significant steps toward improving environmental sustainability and reducing carbon emissions. From its successful 20-40-15 initiative to the current Sustainable Eden Prairie program, Eden Prairie has taken proactive action and achieved measurable results. The Mayor's recent declaration of support for the Paris Climate Agreement represents significant leadership in setting a bold direction for the future, and this plan seeks to support that intention. The purpose of this plan is to establish goals and strategies that lower energy use and increase renewable energy generation, driving Eden Prairie to achieve further greenhouse gas emission reductions. In addition to generating positive environmental impacts, this plan also seeks to engage community members and businesses in helping to reach Eden Prairie's goals. The process to develop this Energy Action Plan was facilitated by Xcel Energy's Partners in Energy team. The planning team worked together to develop a set of goals and strategies that build on existing momentum to ensure Eden Prairie remains a sustainability leader in the future. Our Vision Sustainable energy solutions for Eden Prairie. Our Guiding Principles 1. Encourage energy conservation and increased use of renewable energy, realizing energy cost savings and reducing our carbon footprint. 2. Identify solutions that are feasible, data-driven and cost-effective, and that produce measurable results. 3. Pursue inclusive engagement among all sectors of our diverse community. 4. Educate residents, businesses, and nonprofits to inspire ongoing change in habits. 5. Support business growth and future economic development. 6. Protect and preserve the environment and natural resources for future generations. How Will We Get There? This plan prioritizes three focus areas to promote electricity and natural gas conservation: • Residential Energy, which includes all Eden Prairie households, both homeowners and renters. • Large Commercial and Industrial Buildings, which include the top 20 percent of commercial energy users. EDEN PRAIRIE ENERGY ACTION PLAN • Public, Nonprofit and Service Organizations, which include City facilities, school district buildings, religious entities, nonprofits, private and charter schools, and medical and senior care facilities. The goals and strategies outlined for each of these focus areas aim to reduce community-wide greenhouse gas emissions, with the goal of reducing energy-related greenhouse gas emissions below the 2015 baseline 30 percent by 2025, and achieve an 80 percent reduction by 2050. Achieving this goal will both improve the quality of life for Eden Prairie residents, and increase the economic vitality of Eden Prairie businesses. Goal: Residential Energy By 2025, 75 percent of households will participate in a renewable energy or energy efficiency program. Goal: Large Commercial By 2025, 50 percent of the largest commercial/industrial & Industrial energy users will participate in Xcel Energy conservation programs over a standard three-year measuring period, Energy Users which will result in an additional 7.5 incremental participants per year. Goals: • By 2025, Eden Prairie public, nonprofit, and service organizations will reduce their energy use by 20 percent. • By 2025, the City of Eden Prairie will support Public, Nonprofit, renewable energy development equal to 25 percent of and Service its energy use. Organizations • By 2025, the Eden Prairie School District will reduce its energy use by an additional 10 percent. • By 2025, all Eden Prairie public, nonprofit, and service organizations will support renewable energy development equal to 10 percent of their energy use. This Energy Action Plan outlines a series of specific strategies and actions to meet these goals, as well as multiple opportunities for members of the community to support implementation. A more detailed action plan and timeline can be found in Appendix 7. ii EDEN PRAIRIE ENERGY ACTION PLAN Letter From the Mayor Dear Members of the Eden Prairie Community: The City of Eden Prairie has always been mindful of the environment and natural resources the community enjoys. Efforts to reduce Eden Prairie's environmental footprint began in earnest after the inaugural Sundance Summit's Mayors' Gathering on Climate Protection in 2005. I participated in the summit and signed the Mayor's Commitment to Action, which led to the formation of the City's Conservation Commission and the launch of the 20-40-15 initiative. After achieving the 20-40-15 energy-efficiency goals, we launched the Sustainable Eden Prairie initiative in 2017, which is an ongoing effort focusing on education and implementation of sustainable practices in four areas — energy, landscape, waste and water in our community. The Energy Action Plan gives us the tools and strategies to support residents, businesses and public, nonprofit, and service organizations to create sustainable energy solutions for Eden Prairie. I'd like to acknowledge the Energy Action Team for their time and effort devoted to developing this Energy Action Plan. The team is comprised of Eden Prairie residents and community leaders representing various businesses and organizations, City commissions and City government. These volunteers collaborated with Xcel Energy's Partners in Energy team over a five-month period to create goals, strategies and tactics to ensure successful implementation of the Energy Action Plan. Community engagement will be instrumental in successfully implementing our Energy Action Plan. I ask residents, businesses, service organizations and our City to continue working together so we can implement and carry out energy efficiency and renewable energy best practices in support of Sustainable Eden Prairie. Sincerely, Nancy Tyra-Lukens Mayor 1 EDEN PRAIRIE ENERGY ACTION PLAN Introduction Eden Prairie has taken significant steps toward improving environmental sustainability and reducing carbon emissions. The City has taken proactive action and achieved measurable results, including the successful 20-40-15 initiative, developed to increase energy efficiency in all of city facilities by 20 percent and increase the fuel efficiency of the city vehicle fleet by 40 percent before 2015, and the Sustainable Eden Prairie initiative, which seeks to address sustainability in four key areas, one of which includes conserving energy. The Mayor's recent declaration of support for the Paris Climate Agreement represents significant leadership in setting a bold direction for the future, and this plan seeks to support that intention. The purpose of this plan is to establish goals and strategies that lower energy use and increase renewable energy generation, driving Eden Prairie to achieve further greenhouse gas emission reductions. This plan will be integrated into Sustainable Eden Prairie and Aspire Eden Prairie 2040 (Eden Prairie's comprehensive plan update) to create and implement both short- and long-term energy initiatives. In addition to generating positive environmental impacts, this plan also seeks to increase community engagement and build on existing assets to help maintain and improve overall quality of life in the community. The process to develop this Energy Action Plan was facilitated by Xcel Energy's Partners in Energy team and took place over a series of five workshops between March and July of 2017. The plan provides an overview of the community's baseline energy use, priority focus areas identified by the planning team, and the near-term strategies and actions required to achieve the energy goals outlined here. Implementation of the Energy Action Plan will begin in fall 2017 and will be supported by the Partners in Energy team. Commitment to Sustainability Prior to joining Partners in Energy, the City of Eden Prairie had already shown itself as a leader in adopting energy saving practices and priorities for internal operations. Efforts include the City's participation and leadership in GreenStep Cities, the 20-40-15 initiative, and active benchmarking of energy use from all City buildings. The City plans to leverage the successes gained from past and ongoing sustainability efforts by extending lessons learned to all sectors of the community. Figure 1 provides a summary of Eden Prairie's past sustainability efforts. More detail on each of these initiatives can be found in Appendix 4. 2 EDEN PRAIRIE ENERGY ACTION PLAN Figure 1: Summa of selected Eden Prairie sustainabilit initiatives 1 Eden Prairie Commitment to Sustainabilit 1 20-40-15 Initiative Adopted by the Eden Prairie City Council in 2006: • Set goals to improve energy efficiency in its facilities by 20 percent increase the fuel efficiency of its vehicle fleet by 40 percent by the year 2015. The City exceeded both goals. Conservation Commission Established in 2005: • Advises City Council and staff about policies and practices that promote sustainable development and conservation. GreenStep Cities Joined in 2011: • Achieved Step 5 status in June 2017. • Completed a total of 54 actions as of early 2017. Aspire Eden Prairie 2040 • The City is incorporating energy and climate resiliency into 2018 Comprehensive Plan update. Local Government Project for Energy Planning (LoGoPEP) • An effort that encourages local governments to commit to actionable strategies for energy and greenhouse gas emission reductions. Sustainable Eden Prairie Launched in early 2017: • An ongoing effort focused on education and implementation of sustainable practices to protect the environment and natural resources in Eden Prairie, with four focus areas: energy, landscape, waste and water. Climate Mayors Joined in June 2017: • Mayor Nancy Tyra-Lukens joined Climate Mayors, a group of mayors working together to strengthen local efforts for reducing greenhouse gas emissions and supporting efforts for binding federal and global-level policymaking. The Case for a Community Energy Action Plan After successful completion of the City's 20-40-15 initiative, Eden Prairie began looking ahead to identify opportunities to achieve similar reductions in the broader community's energy use and greenhouse gas emissions. The City partnered with the Great Plains Institute to develop its next initiative — Sustainable Eden Prairie. An engagement process with residents, City staff, Conservation Commission members, and City Council, resulted in four sustainability priorities: energy, landscape, water, and waste. Xcel Energy's Partners in Energy was identified as the best mechanism to help define Sustainable Eden Prairie's goals around energy and energy efficiency. 3 EDEN PRAIRIE ENERGY ACTION PLAN The City has proven that it can successfully set and achieve internal goals to reduce energy consumption and integrate sustainability measures. It sought out Partners in Energy to help create goals and strategies to engage the broader community. In addition, Eden Prairie also hoped Partners in Energy would equip City staff with the tools and support needed to achieve measurable results. Xcel Energy Partners in Energy Xcel Energy is the main electricity provider for Eden Prairie residents. In 2014, Xcel Energy launched an offering called Partners in Energy to support communities in the development and implementation of customized, community-driven plans. In 2016, the City of Eden Prairie submitted an application to participate in Partners in Energy and became the tenth community in Minnesota to be selected. Other participating Minnesota communities include the Lake Street Corridor in Minneapolis, Ramsey County's Parks and Recreation Department, and the Cities of Maplewood, Red Wing, St. Louis Park, Edina, Saint Cloud, Saint Paul, Shorewood, Mahtomedi, Faribault, Winona, Bloomington, and Rosemount. In addition to these 15 Minnesota communities, there are currently 13 communities participating in Colorado. The objective of Partners in Energy is to allow communities to develop actionable plans that advance their energy goals while being supported by Xcel Energy's technical expertise, facilitation resources, and program knowledge. After several months of planning, Xcel Energy continues to collaborate with communities by providing plan implementation assistance over the course of approximately 18 months. Figure 2: Partners in Energy process for Figure 3: Resources from Xcel Energy for success implementation Keep Planning Team Establish Energy Vision Launch andEnergy Celebrate! Communication Celebrate! r p`,s� Where Map Project ire de Community Assistance and �� Profile Management c. Resources "i i Compile 44 Your — Plan S Community ,; Document o Identify 1 z. Community % .vP ��� Energy Priorities Celebration and get ao Tracking and Recognition of Outline there? "lel- Implementation Activities Identify Measurement g Successes Set Energy Goals j Strategies to Achieve Goals 4 EDEN PRAIRIE ENERGY ACTION PLAN Eden Prairie convened a team of experts from the community to participate in the planning process. This Energy Action Team included City staff, commission members, elected officials, local business representatives, and a school district representative. The team met five times over the course of six months to review energy use data, determine priorities, and develop actionable strategies to achieve energy goals. 1 ♦► Y ~" ���. F ; ,�J! 'fir " koi " � ' �;,. -.. � '�1�'�'"- �. t ,,,14 , ' : . Il it -' " • , ,. ,1 11 ism _ 'lam\ 'mil � _ ; - j ..oil Tier __.._-- \ -.- - / - --ii f',, •. ik k' . --4___ . .. . `` ". ' 4r nil" �- � � Eden Prairie Energy Action Team Back Row(Left to Right):Audrey Partridge, Elena Foshay, Jim Anderson, Yvonne Pfeifer, Nancy Litwin, Dan Katzenberger, Ashley Young, Beth Novak-Krebs, Greg Leeper, Marisa Bayer, Jamie Johnson, Lori Tritz Front Row(Left to Right): Tami Gunderzik, Kathy Nelson, Michael Bennett 5 EDEN PRAIRIE ENERGY ACTION PLAN Where Are We Now? — Baseline Energy Analysis The planning process began with an in-depth look at baseline energy use and conservation program participation. Data provided by Xcel Energy and CenterPoint Energy played a crucial role by enabling the Energy Action Team to accomplish two important tasks. The first was that it allowed the team to understand how the community currently uses and saves energy, and second the data made it possible to use scenario modeling with Eden Prairie-specific data to project impacts from achieving energy goals. Energy Data Sources Xcel Energy is one of two electric Figure 4: Map of Xcel Energy territory in utilities providing service to Eden Eden Prairie' Prairie. The southwest corner of Eden -• -r • - U �''• • Prairie is served by Minnesota Valley 1 :g `' El • Electric Cooperative. Figure 4 at right ` _F �► shows Xcel Energy territory in blue and ! Minnesota Valley Electric Cooperative I service territory in pink. CenterPoint Energy provides natural gas service throughout the city. City-specific energy use and Xcel o„ • Energy program participation data was ' • . obtained by matching city shape files -"' - with Xcel Energy customer data from `"4C1••da ° .,•.,,�.p� the years 2014 through 2016. The 1 • ` electricity data in this plan does not _ _� # ^ t- � ,\ , include use from residents and �_ • •, r'' ` .� businesses in the portion of the city served by Minnesota Valley Electric Co-op. Because CenterPoint Energy serves all utility gas customers in Eden Prairie, data for all Eden Prairie natural gas customers is included in this plan. In addition to providing the planning team with data on natural gas use, conservation program participation, and energy savings, CenterPoint Energy actively participated in the planning process and will continue to be engaged during implementation. The data in this plan comply with Xcel Energy's 15x15 privacy rules that require all data summary statistics for energy use to contain at least 15 entities, with no single entity responsible for more than 15 percent of the total. Following these rules, if an entity is responsible for more than 15 percent of energy use for a summary, it is removed from 1 Minnesota Public Utilities Commission, "Electric Utility Service Areas" http://www.mngeo.state.mn.us/eusa/ The City of Eden Prairie is outlined in yellow and black. Xcel Energy territory is shown in blue and Minnesota Valley Electric Cooperative service territory is shown in pink. 6 EDEN PRAIRIE ENERGY ACTION PLAN that summary. No Xcel Energy electric customers were removed from the baseline data summaries below. Baseline Energy Use This section is drawn from data for the years 2014, 2015, and 2016, with the most recent year serving as a baseline. In 2016, there were 25,973 distinct Xcel Energy electrical premises in the City of Eden Prairie. Eighty-nine percent of these were residential premises and 11 percent were commercial and industrial premises. There are 24,568 natural gas premises, 92 percent of which are residential.2 Figure 5: Premise breakdown by source, 2016 Premise Count for Xcel Energy Premise Count for Natural Gas Electric Customers (2016) Customers (2016) Residential Commercial/ Industrial ■Residential Commercial/ Industrial 11% 8% 89% Total Electric Premises: 25,973 Total Natural Gas Premises: 24,568 Figure 6: Eden Prairie Baseline Energy Use Total Community Energy Use (2016) Electricity 762,394,823 kWh Natural Gas 33,522,351 therms Combined 5,953,526 MMBtu Overall, residential premises consume about 43 percent of total energy in Eden Prairie and commercial/industrial premises consume about 57 percent of total energy. While 73 percent of Eden Prairie's electricity is consumed by commercial/industrial premises, more than half of natural gas is consumed by the residential sector. This breakdown is shown in Figure 7 below. A number of factors may contribute to this, such as the ways in which Eden Prairie's large commercial and industrial buildings use energy and the average size of Eden Prairie homes (large houses require more natural gas to heat). 2 Natural gas data provided by CenterPoint Energy 7 EDEN PRAIRIE ENERGY ACTION PLAN Figure 7: Sector breakdown of total energy consumption • Residential Electricity Commercial/ Industrial Electricity • Residential Natural Gas Commercial/ Industrial Natural 31% Gas Total Energy(MMBTU): 5,953,526 Eden Prairie's energy-related greenhouse gas emissions equated to 771,776 metric tons of carbon dioxide emissions in 2016. This is equivalent to emissions from a year's worth of driving from more than 163,000 cars.3 Of this, commercial/industrial energy use accounts for 56 percent of emissions, while residential energy use accounts for 42 percent of emissions. Municipal energy use represents about one percent of emissions. 3 US Environmental Protection Agency, "Greenhouse Gas Equivalencies Calculator," accessed August 29, 2017. https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator 8 EDEN PRAIRIE ENERGY ACTION PLAN Figure 8: Eden Prairie greenhouse gas emissions by source and year 900 800 TA- I-a700 y 600 3 500 Municipal 372 a, 400 Commercial/Industrial 0 300 Residential o 2 200 100 2014 2015 2016 Eden Prairie has a solid baseline of participation in Xcel Energy and CenterPoint Energy conservation programs. Over the past three years, residential participation in Xcel Energy programs has averaged about 1,450 premises per year, and commercial participation has averaged about 180 premises per year. Residential participation in CenterPoint programs was around 1,800 premises in 2015, and 40 premises participated on the commercial/industrial side. Combined energy savings resulting from conservation program participation equals an average of 1.3 percent of electricity use and 0.8 percent of natural gas use each year. Cost savings in 2016 represent about one percent of total dollars spent on energy. Figure 9: Energy and cost savings from conservation program participation Residential Business 2016 Electricity Savings (kWh) 737,527 6,187,051 2015 Natural Gas Savings (therms) 233,742 369,160 Combined Energy Cost Savings $251,635 $755,709 Residential Energy Use In total, there are 23,204 residential Xcel Energy electrical premises in Eden Prairie and 22,612 natural gas premises. Residential premises represented 43 percent of the community's total energy use in 2016. In addition, the residential sector spent a total of$37.5 million on energy in 2016. The average residential premise spends $1,075 on electricity and $557 on natural gas each year, resulting in a combined average of $133 per month spent on energy. 9 EDEN PRAIRIE ENERGY ACTION PLAN Figure 10: Residential energy consumption by source Electricity 27% Natural Gas Total Energy 73% (MMBtu) 2,555,178 Average 2016 electricity use per residential premise is 8,807 kWh, and average per premise natural gas use is 822 therms. Compared to other surrounding communities, Eden Prairie's residential per premise energy use is relatively high (Figure 11). Figure 12 shows the difference between per premise average electricity use by neighborhood, highlighting the highest average energy use in homes in the south and southwest corners. 4 Natural gas data from CenterPoint Energy 10 EDEN PRAIRIE ENERGY ACTION PLAN Figure 11: Comparison of average energy use per household per days =Residential Energy 400 300 m 200 100 0 Minneapolis Hopkins Edina Eden Prairie Woodbury Saint Paul Saint Louis Park Bloomington Minnetonka Figure 12: Per premise average electricity use for residential premises in 2016 1Pr Average residential {' electricity use per premise i log in 2018 lkwh) I ' by census tract i 1397 �9&3 zoos L 4700-7000 I1 , ... 1 7100-a700 8800-8900 "' 9000-10000 1 2524 I _ 11000-12000 r• • #393 f 21e2 0: 123 Residential premise C,unl F... ••••• 2126 Utility service area ;••a;+ ;•. M Minnesota Valley Elec Coop `•...`•` Xcel Energy 2SSO , i tan 21ee e,9 0 05 1 2 Miles A l i , I I i r i l 5 Regional Indicators Initiative, 2013 11 EDEN PRAIRIE ENERGY ACTION PLAN Residential Energy Savings Eden Prairie has seen relatively low rates of participation in residential conservation programs over the past few years. The average annual participation rate in Xcel Energy conservation programs between 2014 and 2016 was about 6.5 percent, or about one in 16 households. Participation in CenterPoint Energy programs in 2015 was 8 percent, or one in 12 households. Participation in conservation programs resulted in 737,527 kWh (0.4 percent of residential electricity use) and 180,691 therms (1 percent of residential natural gas use) saved in 2016. Additionally, each participating household saved an average of $80 in energy costs in 2016. Participation was concentrated in the southern half of the city, with some crossover in areas where energy use is highest (Figure 13). Figure 13: Residential conservation program participation 2014-2016 437 i Count of residential GSM tote 343 270 participants 299 by census tract 514 36-276 280-340 --- -- ® 350-510 36 520-530 325 ` 247 540-610 Rev "maRock 'U-n. Utility service area cke 531 �•• 0 - Minnesota valley Elec.CoOp ••°.• �w Xcel Energy stoned•••. •:�'�• 531 lake 534 I •:•:i'•d b ♦Si:•• -�;.�.. S.lt• ♦1X Coke 0 0.5 I 1 Miles A rer l il l l l l 2 loke Of those who participated in conservation programs, cooling and heating system rebates were by far the most popular, followed by Xcel Energy's Saver's Switch, a demand response program (Figure 14 and Figure 15). Heating and cooling system upgrades are typically performed quickly upon equipment failure or towards the end of equipment life, and offer significant energy savings. Saver's Switch is a program designed to reduce peak electric load and offers a bill credit to customers during summer months who agree to have their central air conditioning enrolled. The net savings from the program are negligible. These factors, and the relatively low penetration of other programs in the residential area, demonstrate high potential for savings by increasing participation in other programs. 12 EDEN PRAIRIE ENERGY ACTION PLAN Figure 14: Historical residential electric program participation 700 602 w 600 al 500 488 461 468 64 e 400 332340285 a 300 200 135 101 10 156 153 100 17 19 28 36 15 4 59� Efficient New Home Home Residential Residential Refrigerator Residential Home Energy Energy Cooling Heating Recycling Saver's Construction Savings Squad Switch Program ■2014 ■2015 ■2016 Figure 15: Residential natural gas conservation program participation in 2015 1,200 1,045 1,000 U) c 800 cz •3 600 co 400 305 a ■200 58 133 56 59 41 89 28 °5 °5 °5 �,�° a\' as °� 5 5 ova °'°° °°� o� P� �°� �`�� G�� �a� 44 �`°a �J Sr"\ •\\ Q-°� `eoNe° n �\� \\ �`a°•\ �i\°G��o� ore o ao�� r •�� 13 EDEN PRAIRIE ENERGY ACTION PLAN Commercial and Industrial Energy Use The commercial and industrial sector includes all City buildings, some multifamily buildings, schools and religious facilities, and all kinds of commercial buildings. There are 2,769 commercial and industrial premises in Eden Prairie, including 182 that belong to the City. Commercial and industrial buildings represent 57 percent of Eden Prairie's overall energy consumption. The commercial and industrial sector as a whole spent a total of $61 million on energy in 2016. Municipal facilities account for 3.2 percent of total commercial and industrial electricity use, and they consumed 18,304,034 kWh in 2016, or the equivalent of more than 2,078 Eden Prairie homes.6 Figure 16: Energy use breakdown for commercial/industrial buildings Natural Gas 44% Electricity Total Energy 56% (MMBtu) 3,398,348 Divided into quintiles, the top 20 percent of commercial electricity users — some 583 premises — represent 91 percent of total business electricity use. Three quarters of commercial and industrial electricity is consumed by the 200 largest users. 6 Municipal natural gas use data was not available at the time this plan was written 14 EDEN PRAIRIE ENERGY ACTION PLAN Figure 17: Proportion of commercial/industrial electricity consumed by the top 20 percent of energy users Remaining 80- percent of Businesses Top 20 percent of Businesses Commercial and Industrial Energy Savings Participation in conservation programs overall in the commercial and industrial sector has been similar to that of the residential sector, with an average annual electricity program participation rate of 6.8 percent and a natural gas annual participation rate of 2 percent over the past three years. In 2016, participation in Xcel Energy programs totaled 221 premises, with a primary emphasis on lighting replacements and cooling system upgrades. Forty commercial/industrial customers participated in CenterPoint Energy programs. Commercial and industrial participation resulted in 6.1 million kWh (equal to 1.1 percent of commercial and industrial energy use) and 109,300 therms (equal to 0.7 percent of commercial and industrial natural gas use) saved in 2016. Participation is concentrated in the northeast corner of the city, which coincides with where the majority of large commercial buildings are located. 15 EDEN PRAIRIE ENERGY ACTION PLAN Figure 18: Commercial/industrial participation in electricity conservation programs 2014-2016 80 72 70 59 57 60 4 co) 50 42 45 4513 c 40 Q- 30 2 20 914 12 a10 44 2 2 2 45 2 2 1 0 lomL' 1 2 4 t` o �\�a aJ0c 5, ■2014 ■2015 ■2016 Figure 19: Commercial/industrial electricity conservation program participation 2014-2016 by census tract ,.._.,T ---- --- ---- - i 1 2 Count of commercial/industrial 9 „ l 4yCJ 8 Lok2 307 D5M participants 39 f by census tract I 22 1-6 I 7-22 EM ® 23-39 69 40-75 7 76-307 ,,,.. o°' Utility service area ,P♦'Ir^•*'♦••'•• 75 me , 'ia+4i'i'9 / ok�son Minnesota Valley Elec.Coop. S►••:♦•a'i ;Xcel Energy ••rr00.•• ♦'iPi'O♦'i'' e. �.,.*'�....i '.... i.:.•.��g,'..*..+::00.i 1,.404@�'.•.•r 8 *row :Pt!i•.••aZr9Pa•♦�-.4* •.P•O.•a ,4'i0` •'O a•?4ai'a♦i'iti'r'i r�i'i+OrO.Or♦*S♦rr. N LOUR 0 05 1 2MACS A 16 EDEN PRAIRIE ENERGY ACTION PLAN Renewable Energy Eden Prairie has made some important strides toward increasing investment in renewable energy. The Eden Prairie Community Center has a rooftop solar photovoltaic (PV) system that generates an average of approximately 18,346 kWh per year, and the school district is currently installing solar systems on all of its buildings. When finished, these projects will represent a combined 417 kilowatt solar system and account for approximately 4.5 percent of the district's electricity use. Pax Christi Catholic Community, a local congregation, is also building a community solar garden on its roof, with local residents as the primary subscribers. Current available data shows at Solar array on the Eden Prairie Community Center. least 42 rooftop solar installations Photo courtesy of the City of Eden Prairie in Eden Prairie, with a combined capacity of close to 400 kW.' Additionally, 773 households and four businesses subscribed to Xcel Energy's Windsource® in 2016, with an t average monthly subscription of '".,�i, . 244 kWh and representing 0.3 percent of the community's � \ , residential electricity use. About rautilitita:xxxs\ two-thirds of residential 8►►►001161 \\�� Windsource subscribers are 01► 1SINAIN, \\ signed up for the minimum of 100 'IN�\�� kWh per month. Only three +1 � \\\*��.\� ` \�•\ percent of Eden Prairie residential subscribers cover all of their electricity with Windsource. Figure 20: Eden Prairie renewable energy summary Renewable Resource Residential Business Windsource® Subscribers (2016) 773 4 On-Site Solar Installations (cumulative) 32 10 Xcel Energy. "Eden Prairie Community Energy Report," 2016. 17 EDEN PRAIRIE ENERGY ACTION PLAN Where Do We Want To Go? — Eden Prairie's Energy Vision, Focus Areas and Goals The Eden Prairie Energy Action team sought an energy vision that was short, concise, and could resonate broadly with community members. The guiding principals represent shared values and priorities that informed the planning process and will establish a clear path for implementation. Energy Vision Sustainable energy solutions for Eden Prairie Guiding Principles 1. Encourage energy conservation and increased use of renewable energy, realizing energy cost savings and reducing our carbon footprint. 2. Identify solutions that are feasible, data-driven, cost effective, and produce measurable results. 3. Pursue inclusive engagement among all sectors of our diverse community. 4. Educate residents, businesses, and nonprofits to inspire an ongoing change in habits. 5. Support business growth and future economic development. 6. Protect and preserve the environment and natural resources for future generations. The Energy Action Team set an ambitious, yet achievable over-arching goal against which to measure the impact of this plan, and that will help achieve Eden Prairie's sustainability vision. This goal establishes a central community priority around reducing carbon emissions that help accelerate climate change and its impacts, as well as a mid- point benchmark against which to measure progress. The team chose the goal, in part, because it aligns with similar goals in other communities and statewide. Community-Wide Energy Goal To reduce energy-related greenhouse gas emissions below the 2015 baseline 30 percent by 2025 and 80 percent by 2050 18 EDEN PRAIRIE ENERGY ACTION PLAN Focus Areas As a starting point, the Energy Action Team identified three areas on which to focus their priorities during implementation. These areas were chosen both for their potential impact on energy savings and for their potential impact on building community engagement. Focus Area 1: Residential Energy This focus area includes all Eden Prairie households, both homeowners and renters. Focus Area 2: Large Commercial and Industrial Buildings This focus area includes the top 20 percent of commercial energy users. Focus Area 3: Public, nonprofit, and service organizations This focus area includes City facilities, school district buildings, religious entities, nonprofits, private and charter schools, and medical and senior care facilities. Recognizing that renewable energy generation is a key component of reducing greenhouse gas emissions, the Energy Action Team chose to integrate renewable energy goals and actions into all focus areas, rather than call them out under a separate focus area. The goals were designed to be inclusive of all types of renewable energy generation, whether or not residents, businesses, and other organizations keep the Renewable Energy Credits (RECs) and count them toward meeting the community's greenhouse gas reduction goals. Missing from these focus areas are small and medium-sized businesses. The Energy Action Team recognized there is a limit on capacity to support implementation of this plan and that efforts to target businesses were best spent focusing on the largest energy users, which represent 91 percent of commercial electricity use and have the most potential for significant energy savings. For the purposes of this plan, it is assumed that historical participation trends for customers who fit into the small and medium-sized business category will continue as they have over the 2014-2016 baseline years. Once Eden Prairie has achieved gains in the identified focus areas over the first one-to-three years of implementation, goals and strategies can be added to specifically target small and medium-sized businesses. In the meantime, there is the possibility that actions taken by residents, public and private entities, and large commercial businesses will have a trickle-down effect and motivate other businesses in the community to take action. The following sections outline each of the focus areas, including goals, strategies, and anticipated impacts. There are active roles for the City of Eden Prairie, the Conservation Commission and Xcel Energy under all three focus areas. Where relevant, additional partners are called out to support the strategies outlined under a particular focus area. More detailed action plan, timelines, and roles and responsibilities for each focus area can be found in Appendix 7: Implementation Roles and Responsibilities. 19 EDEN PRAIRIE ENERGY ACTION PLAN Focus Area 1 : Residential Energy The strategies laid out in this section have significant potential to generate broad community engagement and support, in addition to achieving energy savings and increased renewable energy generation. This priority is reflected in the goal, with strategies that seek to motivate all community members to take action. Although Eden Prairie is a community made up of a mix of housing types, the initial primary target in the residential focus area is homeowners. About half of the community's housing units are detached single family homes (Figure 21). The majority of both single family and multifamily homes were built in the 1980s and 1990s, which means that many are reaching the age for significant renovations, furnace and air conditioner upgrades, and appliance replacement (Figure 22). This opens up an important opportunity to improve energy efficiency. Figure 21: Eden Prairie housing units by type8 Housing Units by Type Housing Units Percent Total housing units 25,715 Single Family 13,089 51 Duplex/Triplex 118 0.5 Condo/Townhome 6,184 24 Apartment 5,585 22 Co-op 140 0.5 Other 600 2.3 8 Eden Prairie Assessor Data, 2016 20 EDEN PRAIRIE ENERGY ACTION PLAN Figure 22: Age of housing stock in Eden Prairie9 12000 — U) E 10000 m c 8000 .y = 6000 45 4000 CD E 2000 3 z Before 1960 - 1970 - 1980 - 1990- 2000 - 2010- 1960 1969 1979 1989 1999 2009 2015 Year Built In addition to single family homes, just under a quarter of housing units are in multifamily buildings, with most in large buildings of 20 or more units. Bringing energy efficiency to these buildings will require engagement with both building owners/managers and residents. Leveraging existing City relationships and engagement channels will be critical in reaching this audience. Already the 12th largest city in Minnesota, Eden Prairie is expected to witness a 30 percent growth in population between 2015 and 2040.1° Population growth makes energy efficiency more imperative, as it will generate an increase in demand for energy. Population growth also provides more opportunities to target new residential construction and ensure that those new houses are both energy efficient and renewable ready. One of the Energy Action Team's top priorities was to ensure that low-income residents were included in this plan. The median income of$97,640 is about 60 percent higher than the rest of the state, and only about 5 percent of Eden Prairie households are living in poverty. However, when you look at households that would potentially meet the eligibility threshold for low-income energy programs (defined as 50 percent of state median income), an estimated 12 percent would be covered under this definition (about 3,000 households). 9 Eden Prairie Assessor Data, 2016 10 American Community Survey 2015 and MN Compass 21 EDEN PRAIRIE ENERGY ACTION PLAN Figure 23: Distribution of households with incomes at or below 50 percent of state median income 1619 Percent of households , below 50%of 5MI 1373 2028 by census tract 3%-B% 1972 7%-10% 11%-14% is z 15%-18% Machell - 19%-22% Rk:e 1639 late 2631 2061 1123 Total household count orsn - Ree Utility service area �'44VW* LLake 2046 5t5�5t1 .�•�•�Q 52175t2`, Minnesota Valley Llec.Coop. -I Mel Ertergy k NIC• -- arAOe**.••• 2731 • 2237. 4i%••�*i*i•• * - 7 •••••••••••�y• \ J r ••ai••Pi0•• •` Wand titO••�J. s •�•• .•i4 �••*•i Joke • 0%44,, lake N C 6.5 1 2 Miles A F{sner I I I I I I I I I Lake ..- Figure 23 shows where households below 50 percent of the state median income are concentrated. The majority are in the northeast corner of the city, the area with the lowest rate of conservation program participation (see Figure 13). Outreach efforts targeting low-income households should concentrate in these areas and be inclusive of both single family homes and multifamily buildings. Residential Energy Goal Eden Prairie set the following residential energy goal: By 2025, 75 percent of Eden Prairie households will participate in a renewable energy or energy efficiency program. The table below outlines a set of strategies and targets to achieve the residential energy goal. Implementing these strategies — and ultimately achieving this goal —will require active collaboration between City staff from many different departments, members of the Conservation Commission, other commissions, and the City Council. Community organizations, congregations, and other social networks will also play an important role in engaging community members and motivating action. 22 EDEN PRAIRIE ENERGY ACTION PLAN Residential Energy Strategies Strategy 1: Engage residents in energy efficiency and renewable energy actions through a community-wide marketing campaign. Actions: • Encourage households to sign up for Home Energy Squad®, with a target of 20 visits in the first year and an incentive for completing `enhanced' visits. • Target low-income households, with the goal of 75 low-income households participating annually in conservation programs. • Promote the recycling of old refrigerators. • Increase knowledge of energy-efficient appliances and equipment, with targeted outreach toward households nearing the end of equipment and appliance lifecycles. • Market Windsource° and Renewable*Connect® to all Eden Prairie residents as an easy, inexpensive, and meaningful way to reduce their carbon footprint • Inform residents about the availability of other renewable options, including community solar gardens and rooftop solar Strategy 2: Engage residents through a community-wide energy challenge Actions: • Apply lessons learned from other Partners in Energy communities and from the Mayor's Water Challenge to design an effective energy challenge. • Encourage Eden Prairie residents to participate and develop a campaign to publicly recognize households that choose to participate. • Mobilize City Council and the Conservation Commission to support the challenge and engage the community in participating. Strategy 3: Energy savings in multifamily buildings Actions: • Build partnerships with multifamily property management companies to implement efficiency improvements in resident units and common spaces. • Engage City officials already doing outreach to multifamily buildings in promoting energy efficiency. o Work with the Housing and Community Services Division to share energy efficiency information with property managers/building owners. • Target all low-income multifamily buildings in Eden Prairie for in-unit energy efficiency upgrades, with the goal of at least one building participating in the first year. • City and Conservation Commission to co-host events highlighting the benefits of energy efficiency, as well as program options for multifamily building owners/managers and residents 23 EDEN PRAIRIE ENERGY ACTION PLAN Strategy 4: Increase energy efficiency and renewable energy in new construction and renovations Actions: • Leverage the existing Housing Rehabilitation Loan Program to support low- and moderate-income homeowners in making energy efficiency improvements. • Research best practice policy options for increasing energy efficiency and renewable energy in new construction and renovation. • Implement an energy efficiency requirement based on the best policy option for Eden Prairie. • Implement renewable-ready policies that apply to residential buildings. • Include information about Xcel Energy program offerings with all residential building permit requests and new resident welcome packets. Measuring Success The success of these strategies will be measured in a number of ways, including tracking: • Annual participation in Xcel Energy conservation programs. • Annual participation in Windsource and Renewable*Connect. • On-site solar installations through City permit data. • City dollars spent on Home Energy Squad buy downs. • Number of participants in community-wide energy challenge. • Number of multifamily property owners/renters who attend informational meetings about energy efficiency. Additional Partners There are a few additional partners who will be key to supporting the strategies laid out in this section, including: • Eden Prairie Community Foundation, to help support bringing energy efficiency to low-income homes. • The Building Inspections Division, to integrate energy efficiency into inspections. • Local nonprofits, including People Reaching Out to People (PROP) and Eden Prairie Community Foundation, to support outreach to low-income homes. • The Human Rights and Diversity Commission to provide support for outreach to low-income residents. Impacts To achieve the residential energy goal, 17,403 households need to take energy action by 2025. Figure 24 shows the path toward achieving this goal through residential conservation program participation. The combined target for residential conservation 24 EDEN PRAIRIE ENERGY ACTION PLAN program participation is 1,374 total actions in the first year of implementation, an increase of 322 over the baseline year. This is in addition to maintaining a slight increase in current participation in CenterPoint Energy residential programs, for a total of 1,488 households taking part each year in natural gas appliance rebates and other programs through 2025. Specific program participation targets include 200 Home Energy Squad visits, with an emphasis on `Enhanced' visits that include an energy audit, and free services to 75 low- income homes. Priority actions for the first year of implementation also include promoting appliance rebates and improving energy efficiency in at least one multifamily building. Fi•ure 24: Residential conservation •ro•ram •artici•ation tar•ets 2018-202511 1800 1374 1538 1600 1476 1518 1414 41400 I g4 126 168 188 1350 1350 1350 c 50 50 50 50 50 50 50 Multifamily Programs co 75 75 75 75 75 75 75 ?1200 1052 O I 25 225 225 225 225 225 225 cu woo �- Other Rebate Programs a0800 - Low Income Programs d E 600 - 1050 Home EnergySquad and 1000 1000 1000 1000 1000 1000 1000 q z 400 921 - - Audits Mir 200 - Appliance Rebates 0 e e e e ,I> e e ,(1,.‘ e ,i, ,,, , , r, , , ri, , 5�' Achieving the goals and targets outlined here will lead to a seven percent overall reduction in residential energy use below a 2016 baseline by 2025 (Figure 25). In the first year of implementation, these combined goals and strategies will save an estimated 1,041,201 kWh and 189,057 therms, an incremental increase of 9 percent over historic average energy savings for the community. Additionally, increased participation in Xcel Energy residential programs could save each participating household an estimated $120 annually or $10 each month on their electricity bill. 11 Includes Xcel Energy conservation programs only. It is assumed that participation in CenterPoint Energy conservation programs will continue at the current rate. 25 EDEN PRAIRIE ENERGY ACTION PLAN Fi•ure 25: Pro'ected decrease in residential ener• use throu•h 2025 corn•ared to 2016 baseline 2,600 - 2,500 co 3 2,400 1- 2,300 - 3 2,200 —2016 Baseline Energy Use m 2 2,100 —Residential Energy Use 2,000 — 5o Achieving the residential energy goal will also require ramping up participation in renewable energy subscription offerings such as Windsource and Renewable*Connect®. Figure 26 shows the target increase of 327 subscribers over the next three years of implementation. Figure 26: Renewable energy subscription targets 2018-2025 1200 u 1000 1100 1100 1100 1100 1100 1100 1 1 1 950 w 800 850 liii .773 in 600 if) 400 1111 1 1 Z 200 0 aco 26 EDEN PRAIRIE ENERGY ACTION PLAN Focus Area 2: Large Commercial and Industrial Buildings Large commercial and industrial buildings represent the 20 percent of commercial energy users, about 500 premises. These customers consumed 47 percent of the community's total energy use in 2016 and represent the greatest opportunity for significant improvement in energy efficiency. Eden Prairie 2016 assessing data shows there are 640 commercial/industrial buildings in the community. Like most of the homes in the community, the majority of commercial/industrial buildings were constructed between the 1970's and 1990s (Figure 27). This indicates that many buildings are likely looking at heating, cooling, and other equipment replacement as the original systems reach the end of their expected life, and this represents an important key moment for improving efficiency. Figure 27: Eden Prairie commercial/industrial buildings by decade built12 250 200 224 y a) c 15 150 w o d 100 127 117 116 E z Z 50 13 43 0 Before 1960 1960s 1970s 1980s 1990s 2000-Present Figure 28 shows that most of the commercial/industrial square footage is concentrated within the 200 largest buildings. While energy use does depends on what type of activity goes on in a building, there is often a strong relationship between building size and energy use so these are likely to be among the greatest commercial energy users. 12 Eden Prairie Assessor data, 2016 27 EDEN PRAIRIE ENERGY ACTION PLAN Figure 28: Distribution of commercial/industrial building square footage13 700,000 1 600,000 w 500,000 ai 2 400,000 m 2 300,000 cn Total Buildings: 640 200,000 100,000 0 N N ( rb 0, 0, h h Building size rank Looking at the 200 largest buildings in the community, the two most common types are industrial and office buildings, followed by large warehouse-type buildings such as large retail and grocery stores (Figure 29). This information can help target engagement for energy savings, as each building type has different efficiency opportunities and engagement challenges. Figure 29: Largest 200 commercial/industrial buildings by type" ■Municipal 14 Hotels, Fitness & Country clubs a ITil5 ■:::1:::r::hlzto 65 ■ dealerships Warehouses 111.4 29 Offices, Data Centers, & Broadcast Facilities Industrial A closer look at the top 20 percent of energy users shows that many have already taken action on energy conservation. A total of 38 percent of premises have participated in at 13 Eden Prairie Assessor Data, 2016 14 Ibid. 28 EDEN PRAIRIE ENERGY ACTION PLAN least one electricity conservation program in the past three years, and 10 percent have taken more than one step to reduce their electricity use (Figure 30). Fi s ure 30: Electricity conservation program participation of the top 20 percent of energy users 411°A 1°A 29% INo Programs 1 Program 2 Programs 3 Programs 62% 4 Programs Large Commercial/Industrial Energy Users Goal Eden Prairie set the following goal for its large commercial/industrial energy users: By 2025, 50 percent of the largest commercial/industrial energy users participate in Xcel Energy conservation programs over a standard three- year measuring period. This will result in an additional 7.5 incremental participants per year. The strategies outlined below will make a significant contribution toward reducing energy-related greenhouse gas emissions and will also help achieve broader engagement of the business community in supporting Eden Prairie's sustainability vision. Achieving the above goal will require direct involvement of both City staff and leadership, with the goal of building connections and long-term relationships with business leaders. 29 EDEN PRAIRIE ENERGY ACTION PLAN Large Commercial/Industrial Energy Users Strategies Strategy 1: Use established networks to raise awareness about available energy rebates and programs. Actions: • Work with industry associations to share relevant information about energy savings programs with members. • Coordinate with the Eden Prairie Chamber of Commerce to sponsor and/or promote energy efficiency program information and education sessions for local businesses. • Conduct outreach on energy saving resources targeting property managers. Offer in-person workshops and direct outreach to discuss easy energy savings program options. • Develop focused informational materials about recommended energy conservation actions for tenants to help property managers of multi-tenant buildings engage their tenants. Strategy 2: Use trusted messengers to conduct targeted outreach to individual businesses. Actions: • Coordinate with City permitting, fire, and building inspectors to share relevant information about energy saving programs during regular engagement with contractors and property owners, focusing on both new and existing buildings. • Identify past program participants to serve as case studies/champions to similar businesses, which can be featured on the City's website, social media platforms, and in other media. • Engage company leadership through direct outreach from the Mayor and Economic Development Manager, inviting them to support the Energy Action Plan. Strategy 3: Engage local service providers and contractors to ensure they are identifying energy efficiency opportunities. Actions: • Coordinate with Xcel Energy to promote the Trade Partner program to local contractors. • Offer a Trade Partner training and education session in coordination with other local Partners in Energy cities to help contractors navigate the energy efficiency rebates and incentives available to contractors. 30 EDEN PRAIRIE ENERGY ACTION PLAN Strategy 4: Provide technical tools to assist commercial buildings in taking action. Actions: • Conduct an email survey to assess actions already taken by largest energy users. • Create an easy-access checklist of the top things large commercial buildings can do to save energy. • Promote existing self-assessment tools that help estimate potential energy savings. • Create a list of common measures that include generic return-on-investment (ROI) information that can be broadly applicable. • Make information available through the City website and social media platforms. • Work with the Chamber of Commerce to include rebate and program opportunities on their website or newsletter. Measuring Success The success of these strategies will be measured in a number of ways, including tracking: • Annual participation in Xcel Energy Demand Side Management (DSM) programs among top 20 percent of energy users. • The number of participants at meetings and workshops targeting businesses. • Changes in three-year average energy use. • The number of businesses contacted. Additional Partners There are a few additional partners who will be key to supporting the strategies laid out in this section, including: • Chamber of Commerce, to support business outreach and engagement and disseminate information about energy efficiency program options. • Industry associations, including the Commercial Real Estate Development Association (NAIOP), the Minnesota Shopping Center Association (MSCA), and the Building Owners and Managers Association (BOMA), to share relevant information about energy savings programs with members. Impacts An incremental increase of 7.5 large commercial/industrial program participants each year through 2025 will result in an additional 53 energy saving actions taken on top of continued historic average rates of participation. Participation targets include an emphasis on lighting and equipment efficiency improvements, as well as a focus on 31 EDEN PRAIRIE ENERGY ACTION PLAN energy assessments through Turn Key Services and building recommissioning, both of which identify additional opportunities to improve efficiency. Figure 31: Large commercial and industrial conservation program participation targets 2018- 202515 250 - w 203 190 200 3 167 1r2 178 184 6 69 148 0. 154 160 4 4 5 5 1 150 ,,,, 3 - 4 - - - - 64 i: 73 Energy Audits/ Engineering 0 100 Studies d Equipment Rebates E 50 Z Lighting Rebates 0 e e e ,,-P ,ri> 41' ,rc) ,,i,.' 01/<° 5o 0� Achieving the goal of 50 percent of large commercial/industrial users participating in conservation programs will lead to a 10 percent reduction in large commercial/industrial energy use below a 2016 baseline by 2025. In the first year, these combined goals and strategies will save 4,048,862 kWh and 125,876 therms. Additionally, increased participation in Xcel Energy programs will save an estimated $5 million in energy costs over the next seven years. 15 Includes participation in Xcel Energy conservation programs only. It is assumed that participation in CenterPoint Energy programs will continue at the current rate. 32 EDEN PRAIRIE ENERGY ACTION PLAN Figure 32: Projected large commercial and industrial energy use as compared to 2016 baseline 2,900 - ci 2,800 — 2 2,700 N c 2,600 .c I— 2,500 2,400 —Large Commercial and g 2,300 Industrial Energy Use 2 2,200 —2016 Baseline Energy Use 2,100 2,000 0 0,NCO \9) �O O `L "� R h ri, ri, 33 EDEN PRAIRIE ENERGY ACTION PLAN Focus Area 3: Public, Nonprofit, and Service Organizations Public, nonprofit, and service organizations represent a broad category that includes City facilities, school district buildings, religious institutions, nonprofits, private and charter schools, and medical and senior care facilities. There are about 300 premises that fall into this category, including 182 premises that belong to the City. Public and private entities consumed about five percent of the community's total energy use in 2016, and a total of 49 of these facilities, or about 16 percent, have participated in one or more conservation programs in the past three years. This focus area was chosen in part for potential energy savings, and in part because it includes key community leaders —the City of Eden Prairie and the Eden Prairie School District— that can serve as examples to motivate others to take action. This focus area also includes strategies and actions targeting religious congregations. Eden Prairie faith communities own some of the largest buildings in the community, with great potential for reducing energy use. Faith communities also value caring for both people and the environment, and they have great potential for engaging members in supporting the goals laid out in this plan. Engaging students in energy action also represents an important opportunity for building broad community support while also integrating education around energy. Student environmental groups will be key partners in motivating peers through district-wide behavior change campaigns. Public, Nonprofit, and Service Organizations Goals Eden Prairie set the following goals for the City, school district, and other public and nonprofit entities in the community: • By 2025, Eden Prairie public, nonprofit, and service organizations will reduce energy use 20 percent below a 2016 baseline. • By 2025, the City of Eden Prairie will support renewable energy development equal to 25 percent of its energy use. • By 2025, the Eden Prairie School District will reduce its energy use by an additional 10 percent. • By 2025, all Eden Prairie public, nonprofit, and service organizations will support renewable energy development equal to 10 percent of their energy use. These goals represent ambitious targets for both energy use reduction and increased investment in renewable energy. The strategies outlined below include efforts to demonstrate leadership by highlighting actions taken, with an emphasis on showing the community that public and private entities are good stewards of public dollars by saving on energy costs and supporting long-term environmental goals. 34 EDEN PRAIRIE ENERGY ACTION PLAN Public, Nonprofit, and Service Organizations Strategies Strategy 1: Recognize leadership among public, nonprofit, and service organizations who take action as a way to encourage others. Actions: • Showcase the City and school district as leaders in saving energy and investing in renewables in their own buildings through case studies and newsletter articles. • Develop case studies of completed energy projects implemented by churches, schools, and nonprofits in the community. Strategy 2: Provide targeted information and support to public, nonprofit, and service organizations to encourage energy and cost savings. Actions: • Build partnerships with creation care/green committees within local congregations to learn about existing efforts and identify needs for additional support or information. • Host three lunch-and-learn events for facility managers and others from faith communities and nonprofits to share conservation program options and case study examples. • Promote key programs with return on investment (ROI) estimates that are most relevant to public, nonprofit, and service organizations, including: • Energy audits/studies, particularly turnkey and recommissioning, • Lighting programs, and • Heating, cooling, and foodservice equipment rebates. • Follow up to encourage action, with focused support on already-planned maintenance. • Create a tool kit to help public, nonprofit, and service organizations set their own long-term energy conservation goals. Strategy 3: Promote renewable energy options to Eden Prairie public, nonprofit, and service organizations. i - . . . . Actions: • Survey public, nonprofit, and service organizations to determine the number of existing renewable energy installations and gauge interest in renewable energy. • Develop targeted information materials describing renewable subscription and on-site installation options available to public, nonprofit, and service organizations. • Develop a cost/ROI comparison tool that includes criteria for evaluating renewable energy options. • Focus one lunch-and-learn event on renewable energy program and financing options. 35 EDEN PRAIRIE ENERGY ACTION PLAN Strategy 4: Pursue on-site renewable energy on City buildings. Actions: • Identify City buildings that are good candidates for on-site solar. • Research available contract and financing options and develop a proposal for consideration by City Council. • Complete at least one on-site install within three years. Strategy 5: Capture additional energy savings at Eden Prairie schools by engaging students and teachers in energy conservation. Actions: • Identify school principals willing to show leadership in energy conservation. • Work with principals to recruit teachers to lead behavior change campaigns within their schools. • Develop lesson plans and marketing materials targeting actions that students and teachers can take to save energy at school. • Provide recognition for schools that successfully conserve energy through behavior change. Measuring Success The success of these strategies will be measured in a number of ways, including tracking: • Savings achieved through participation in conservation programs. • Subscriptions to Windsource and Renewable*Connect by public, nonprofit, and service organizations. • On-site renewable energy installations and energy generation capacity. • Number of participants in lunch-and-learn events. Additional Partners It is anticipated that there will be important opportunities for engagement with other partners on the strategies outlined in this focus area, including: • Minnesota Interfaith Power and Light to co-host renewable energy workshop for faith communities. • Tree Huggers student group to play a leadership role in student engagement efforts • Creation Care/Green Committees to serve as key liaisons and project managers for religious organizations. • Conservation Minnesota to support implementation. • Alliance for Sustainability to serve as an information resource. 36 EDEN PRAIRIE ENERGY ACTION PLAN • Community volunteers to play a key role in outreach to faith communities and nonprofits. Impacts The goals and targets outlined here approximately double current annual conservation program participation, maintaining a count of 46 electricity actions taken and four natural gas actions taken each year through 2025. The primary focus of actions taken is on lighting efficiency upgrades and heating and cooling efficiency improvements, as well as an emphasis on energy assessments through Turn Key Services and building recommissioning to identify additional energy saving opportunities. Fi•ore 33: Conservation pro•ram participation tar•ets 2018-202576 50 45 II c40 - - - .a 35 I .1- - E 30 20 - 20 - 20 - 20 - 20 - 20 - 20 - 20 a 25 _ - - _ - Energy Audits/ Engineering � I - . Studies ° 20 15 - _ _ Equipment Rebates Z10 20 2 20 20 20 Lighting Rebates 5 - - - 0 e e e ,,-P ,,i> ,ro' P Q,q,°` CO) 5o Achieving the goals for public, nonprofit, and service organizations will lead to an overall 20 percent reduction in public and private entity energy use by 2025. In the first year, these combined goals and strategies are estimated to save 1,184,871 kWh and 39,035 therms. Additionally, increased participation in Xcel Energy programs could save an estimated $1.2 million in energy costs over the next seven years. 16 Includes participation in Xcel Energy conservation programs only. It is assumed that participation in CenterPoint Energy programs will continue at the current rate. 37 EDEN PRAIRIE ENERGY ACTION PLAN Figure 34: Projected reduction in public, nonprofit, and service organization energy use as compared to 2016 baseline 330 1310 co 2 290 o 2016 Baseline 270 Energy Use 3 250 2 230 210 —Public, nonprofit, and service org 190 energy use 170 150 5� Achieving the renewable energy goals for this focus area will require supporting a total of 7.24 kWh of renewable energy development — 3.8 million kWh to cover 25 percent of City energy use and 3.4 million kWh to cover 10 percent of energy use for other public, nonprofit, and service organizations. This investment can take the form of renewable subscriptions through Windsource, Renewable*Connect®, or community solar gardens, or through direct investment in on-site solar installations on City and other buildings. 38 EDEN PRAIRIE ENERGY ACTION PLAN Combined Impact of Energy Action Plan The combined goals and strategies outlined in this plan set Eden Prairie firmly on its path to achieve 30 percent greenhouse gas emissions reductions by 2025 and 80 percent reductions by 2050. Fi•ure 35: Comparison of ener• savin•s to historic avera•es 9,000 8,000 _ 7,000 — a. — — — — — BAU Growth 6,000 — - m 5,000 Historic 2 4,000 Participation 3,000 2,000 Energy Action 1,000 Plan Impact 0 c0 0o O N CO CO O N CO 00 O N d- CO 00 O � � � N N N N N M M M M M � � � � � Ln O O O O O O O O O O O O O O O O O O O NNNNNNNNNNNNNNNNNNN By 2025, Eden Prairie's energy goals will achieve an estimated 9.4 percent reduction in energy use below a 2016 baseline. The result will be an additional estimated 17.3 million kWh and 791,000 therms saved over historic averages over the next seven years. This is an incremental increase of approximately 19 percent above averages based on historic savings. 39 EDEN PRAIRIE ENERGY ACTION PLAN Figure 36: Incremental impact of combined goals and strategies in 2018 and 2025 kWh Savings in 2018 Therm Savings in 2018 6,000 200 2 5,000 y 150 1- 4000 — o � 3,000 100 2,000 u, Y 1,000 50 i ■ 9 Residential Commercial Residential Commercial Incremental Increase Incremental Increase Current Average Savings Current Average Savings kWh Savings in 2025 Therm Savings in 2025 60,000 - 1,800 50,000 c 1,600 -0 y 1,400 - (0 40,000 0 1,200 g 1,000 O• 30,000 (!) 800 t 20,000 E 600 10,000 400 200 Residential Commercial Residential Commercial Incremental Increase Incremental Increase Current Trajectory in 2025 Current Trajectory in 2025 As shown in Figure 37, the greatest impact on energy savings will come from actions taken by large commercial/industrial businesses. Residential actions will have an additional lasting impact, as they continue to generate long-term savings. As stated previously, it is assumed that small and medium-sized businesses not specifically targeted in this plan will continue participating in energy conservation programs at the same rate, leading to modest savings over the long term. 40 EDEN PRAIRIE ENERGY ACTION PLAN Figure 37: Combined focus area impact 9,000 U) 13 c 8,000 Residential 0 7,000 - ~ 6,000 Public/Nonprofit/ Service m 5,000 g 4,000 — Large Commercial/ 3,000 Jr Industrial Remaining 2,000 - Energy 1,000 — — BAU Growth 0 , , I , I , I , , I , I , I , I I , I , I , I I , I , I , I , , I , I , I , I CO co O N d- CO CO O N d- CO co O N CO CO O N � N N N N N CO" ") M M CO" C''� 8) 8 8 8 8 2 12 O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N The combined goals and strategies put Eden Prairie on track to achieve its greenhouse gas emissions reduction goals. Figure 38 shows anticipated growth in emissions from increased energy demand over time (business-as-usual or "BAU" growth), under the assumption that energy generation continues emitting carbon at current levels. This is then mitigated by grid decarbonization, which represents projected efforts made by Xcel Energy to increase renewable energy generation. Grid decarbonization alone will reduce greenhouse gas emissions by 45 percent by 2050. In addition to grid decarbonization, Eden Prairie's combined energy conservation efforts will result in an additional 30 percent reduction in greenhouse gas emissions below a 2015 baseline by 2050, if investments made in renewable energy by the City and other public, nonprofit, and service organizations allow them to keep the Renewable Energy Credits (RECs). In that case, the result is a combined reduction in greenhouse gas emissions of 30 percent below a 2015 baseline by 2025 and a 68 percent reduction by 2050. Additional investment in renewable energy, as well as increased adoption of electric vehicles, will be required to achieve the goal of an 80 percent reduction in emissions by 2050. 41 EDEN PRAIRIE ENERGY ACTION PLAN Fi•ure 38: Im•act of combined •oals and strate•ies on •reenhouse •as emissions 800,000 Grid Decarbonization 700,000 — • Renewables 600,000 — • 500,000 — ■ Residential 3 400,000 — Public/Nonprofit/ Service 300,000 — — Large Commercial/ Industrial 200,000 — Remaining Emissions (MtCO2e) 100,000 — �BAU Growth (No Change in EF) to co o N - co o N - Lc) co o N co 0 2015 Baseline N N N N M M M M M L!1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N NNNNNNNINNNINNN CANN I _ Plan Implementation The process to develop this Energy Action Plan represents a first step and identifies initial actions the community can take to work toward its carbon emission reduction goals. Once the plan has been approved by the City Council, the City and Xcel Energy will lay out a detailed implementation plan covering the first 18 months. During this time, the City, the Conservation Commission, and the Energy Action Team will play key roles in ensuring the action plan moves forward. Xcel Energy will support the first 18 months of implementation with project management, technical expertise, marketing resources, and progress tracking. In addition to the strategies listed under each focus area, there are three main community-wide strategies that will support achievement of the goals laid out in this Energy Action Plan: • Continue to utilize the Sustainable Eden Prairie Award program to recognize business, resident, and organizational leadership in energy efficiency and renewables. • Engage City leadership and all City commissions in supporting implementation of the Energy Action Plan. • Identify opportunities to recruit community volunteers to support plan implementation. 42 EDEN PRAIRIE ENERGY ACTION PLAN City staff and the Conservation Commission will work together as leads on these three strategies, beginning immediately and continuing throughout the first 18 months of plan implementation. Figure 39: Implementation roles and responsibilities Roles and Contributions Toward Plan Implementation City of Eden Prairie • Serve as overall project management lead for plan implementation. • Coordinate with Conservation Commission, Sustainable Eden Prairie group, other City commissions, and relevant City departments. • Allocate necessary staff and other resources to ensure plan success. • Lead design and implementation of community-wide marketing campaign and energy challenge. • Develop effective messaging to target low-income residents, renters, homeowners, and multifamily building owners and renters. • Administer surveys. • Review and select best policy options for new construction and renewable energy, and present to City Council for approval. • Co-host events targeting businesses, multifamily buildings, and other organizations. • Lead engagement and follow up with businesses and public, nonprofit, and service organizations. • Conduct outreach to industry associations and contractors • Implement energy efficiency and renewable energy projects in City buildings. • Engage City and school district leadership in supporting plan implementation. 43 EDEN PRAIRIE ENERGY ACTION PLAN Conservation Commission • Create an energy efficiency subcommittee to support engagement on an ongoing basis. • Partner with City to co-host events targeting businesses, public, nonprofit, and service organizations, and multifamily buildings, including recruiting participants and conducting follow up with event attendees. • Volunteer to staff outreach booths at community events. • Help design and actively support energy challenge, including recruiting participants. • Build partnerships with Creation Care/Green committees and other groups in the faith community. • Sponsor/administer Sustainable Eden Prairie Award program. • Conduct outreach and follow up with public, nonprofit, and service organizations in community. • Work with Tree Huggers group at Eden Prairie High School on student engagement. • Disseminate residential and public, nonprofit, and service organizations surveys. Energy Action Team • Re-convene every six months to monitor progress toward goal achievement. • Assist with residential, public, nonprofit, and service organizations, and business outreach and engagement. • Assist in developing targeted marketing materials and tools for large commercial businesses. • Assist in developing effective low-income and multifamily outreach strategies. • Assist in building partnerships with key organizations in the community. Xcel Energy • Assist with market research and marketing campaign planning. • Design customized marketing materials, website content, case studies, and newsletter articles. • Compile policy option research. • Assist in identifying existing tools for businesses and developing new ones. • Engage account managers in outreach and assistance connecting interested businesses to appropriate Xcel Energy programs and services. • Provide expertise and develop customized informational materials. • Provide expert presentations at lunch-and-learn events. • Help build surveys and summarize results. • Provide bi-annual data tracking and reporting. 44 EDEN PRAIRIE ENERGY ACTION PLAN Community Engagement A key goal for entering into the Partners in Energy planning process was to identify opportunities to broaden community engagement. There are many opportunities for community members to support this Energy Action Plan, including: • Taking energy conservation and renewable energy action in their own homes. • Reaching out to friends, neighbors, and other social networks to encourage them to take action. • Using social media to supporting the community-wide marketing campaign and energy challenge. • Engaging faith communities to implement energy efficiency and renewable energy projects on church facilities. • Encouraging schools to take part in energy conservation. • Organizing office `green teams' and encouraging company leadership to take action, for those residents who also work in Eden Prairie. • Volunteering to assist with tabling and outreach at community events. Community members interested in volunteering to support plan implementation should contact Marisa Bayer, Community Development Coordinator, at mbayer@edenprairie.org. Operational Actions and Tracking The City and Energy Action Team will review bi-annual reports of identified metrics to assess progress toward achieving goals, which will determine whether a change in course is necessary. The Energy Action Team may decide to revise goals, update strategies, or add new strategies based on implementation progress as needed. Bi- annual reports will be posted on the City website and available for public review. Conclusion With this Energy Action Plan, Eden Prairie is demonstrating its firm and ongoing commitment to sustainability and improving the quality of life for its residents as well as economic conditions for its businesses. Eden Prairie will continue to demonstrate leadership in these efforts and seek out opportunities to broaden carbon reduction impacts in the future as new technologies develop. In particular, growth in use of electric vehicles presents an opportunity for significant environmental benefits, as well as a new challenge for meeting increased electricity demand. Additionally, accomplishing its 2050 greenhouse gas emissions reduction goal will require additional investment in renewable energy, so the City and Conservation Commission will look for ways to continue demonstrating leadership in this area. Implementation of this plan will dovetail with the City's other sustainability areas of focus in several ways. For example, organics recycling is currently under heavy discussion, and this can become a source of renewable energy generation by utilizing biodigestors. As an another example, efforts to increase tree canopy through tree planting and to 45 EDEN PRAIRIE ENERGY ACTION PLAN replace turf with native plants can help offset carbon emissions and push Eden Prairie even closer to its long-term greenhouse gas goals. The City and Conservation Commission, along with residents and businesses, will work together to move these and other sustainability efforts forward. 46 Xcel Energy' PARTNERS ON ENERGY An Xoel Energy Community Collaboration Memorandum of Understanding Phase 1 -Plan Development Mr. Rick Getschow City Manager City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Congratulations on being selected to participate in Xcel Energy's Partners in Energy. This offering is designed to provide your community with the tools and resources necessary to develop and implement an energy action plan that reflects the vision your community has for shaping energy use and supply in its future. Participation is intended to span 24 months, with the initial 6-8 months dedicated to developing a team of community members to participate in the development strategic energy action plan and the remaining time focused on the implementing that plan. The intent of this Memorandum of Understanding (MOU) is to confirm the City of Eden Prairie's intent to participate in the initial plan development phase of Partners in Energy and outline the commitment that your community and Xcel Energy are making to this collaborative initiative. The primary objective of this phase of the program is to develop your energy action plan. In order to achieve this Xcel Energy will provide: • Consulting support to assist in identifying potential community stakeholders, and constructing or delivering an invitation or informational announcement regarding the planning process. • Data analysis of community energy use and Xcel Energy program participation to the extent that it is legally and technically prudent and feasible. The results can be used to identify potential opportunities to implement plan strategies. Xcel Energy will attempt to integrate data provided by the City of Eden Prairie into the analysis if feasible. • Professional facilitation of three to five pldn development work sessions with the community stakeholder group to develop the energy action plan's vision, focus areas, goals and implementation strategies. XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Plan Development Phase • Assistance as needed in synthesizing the community and program data collected with the vision of the community to identify attainable goals that align with suitable strategies and tactics, • Development of the documented energy action plan that will incorporate inputs from the community stakeholder planning team and will be accessible to the community. • Commitment to delivering an actionable and complete energy action plan within eight months of the City of Eden Prairie and Xcel Energy signing this MOU. Support for this phase of Partners in Energy can extend to twelve months but we anticipate completing the plan in a shorter time frame. Although participation in the Plan Development phase of Partners in Energy program requires no monetary contribution, the community, the City of Eden Prairie, does agree to provide: • A single contact point to recruit active and engaged stakeholders, coordinate planning meeting logistics as well as distribution of deliverables, and lead participation of the community in the planning • process, • Community staff engagement in developing workshop agendas, participating in post-workshop check-in meetings and follow-up work, and implementation planning. • Commitment to ensuring community stakeholder engagement throughout the planning workshops. This could include consultation with key community stakeholders who may be relevant to the plan but not present on the energy action planning team, to gain input on proposed goals and strategies, • Good-faith evaluation of the recommendations and analysis provided, as well as fair consideration of the potential strategies and tactics identified to ensure alignment with the community's goals and priorities. • Timely review of energy action plan document, as well as shepherding the completed plan through stakeholder review process. •. Meeting facilities to host the stakeholder group during the development of the plan, • Identification of existing community energy plans, programs, or initiatives that could be leveraged in successful development and delivery of this plan. 2 • XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Plan Development Phase • Commitment to delivering an actionable and complete energy plan within an eight-month timeframe of the City of Eden Prairie and Xcel Energy signing this MOU. Within this period the City of Eden Prairie is • committed to completing the formation of the energy action planning team and the development and approval of the energy action plan. • Public distribution of the work products developed with the support of the Xcel Energy's Partners in Energy Program. Resource Commitment Summary Plan Development Phase „tea e wt W ��. e x g * � - �� ity�1i deer Pr +iMt� Xcl Enemy 1 • Single point of contact • • Assistance identifying and recruiting Participation in development of community stakeholders. workshop agendas and planning . Analysis of community energy use process oversight, and program participation, . • Support in maintaining community Content development and stakeholder engagement throughout the planning process. facilitation of planning sessions. • Consideration and review of • Training and guidance developing potential strategies to meet strategies and tactics based on • community goals, community data and goals. • Review and input for Energy Action •. Documentation and delivery of the Plan content. • energy action plan. Coordinating • Meeting facilities, input and edits from community planning team. • Access to existing energy-related plans and programs • Commitment to completing'the • Commitment to completing the plan development, plan development and approval • Agreement that the energy action plan resulting from this work will be available to the public The Memorandum of Understanding for the Implementation Phase of the Partners in Energy program will be developed upon completion of your energy action plan and will outline your goals and the resource commitment from Xcel Energy and the City of Eden Prairie. • XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Plan Development Phase All communications pertaining to this agreement shall be directed to Aurora Yager, on behalf of the City of Eden Prairie, and Tami Gunderzik on behalf of Xcel Energy. Thank you again for your continued interest in Xcel Energy's Partner in Energy program. We look forward to assisting fhe City of Eden Prairie in the development of an energy action plan. Ploli . the Cit of E en Prairie: For Xcel'E gy: / / ,/,,;-1 L '(4��/21 — (/' Date: 14 1 7 bate; // / /// 2 EDEN PRAIRIE ENERGY ACTION PLAN Appendix 2: Glossary of Terms Community Data Mapping: A baseline analysis of energy data in a geospatial (map) format across the community. Demand Side Management (DSM): Modification of consumer demand for energy through various methods, including education and financial incentives. DSM aims to encourage consumers to decrease energy consumption, especially during peak hours or to shift time of energy use to off-peak periods, such as nighttime and weekend. Energy Action Plan: A written plan that includes an integrated approach to all aspects of energy management and efficiency. This includes both short- and long-term goals, strategies, and metrics to track performance. Goals: The results toward which efforts and actions are directed. There can be a number of objectives and goals outlined in order to Quick Energy Unit successfully implement a plan. Conversions See the glossary in Appendix 1 kWh (kilowatt-hour): A unit of electricity for definitions of common consumption energy terms. MMBtu (million British thermal units): A unit of MMBtu: Million British Thermal energy consumption that allows both electricity Units and natural gas consumption to be combined kWh: Kilowatt Hour Thm: Therm Premise: A unique identifier for the location of electricity or natural gas service. In most cases it is a facility location. There can be multiple premises per building, and multiple premises per individual debtor. Recommissioning: An energy efficiency service focused on identifying ways that existing building systems can be tuned-up to run as efficiently as possible. Renewable Energy Credits (RECs): Renewable Energy Credits, or RECs, are a third party certified currency used to measure the renewable energy produced and applied to meet renewable energy goals. These credits represent the environmental attributes associated with renewable energy, and can be kept together with electricity, or sold separately from that electricity. RECs purchased on the market or retired by Xcel Energy on a customer's behalf through a program such as Xcel Energy's Windsource® or Renewable*Connect® can be used to meet renewable energy and carbon reduction goals. RECs owned or purchased by Xcel Energy are used to meet the utility's renewable energy goals and requirements, and are not counted toward the community's renewable energy goals. Therm: A unit of natural gas consumption EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Appendix 3: Community Background Figure 40: Eden Prairie Facts and Figures" County Hennepin Metro Area Location 11 miles southwest of Minneapolis, along the northern side of the Minnesota River Size 35.19 square miles Development 78% developed18 Population 62,626 in 2015 Population Density 1,873.6 people per square mile 715.9 housing units per square mile The City of Eden Prairie's mission is to foster respect for the past, plan for the future, and deliver high quality public services that contribute to a strong sense of community. Eden Prairie prides itself on being a desirable place to live and work. Boasting one of the largest and highest achieving public school districts in the state, Eden Prairie is a destination for families. The City also is home to award-winning restaurants and a vibrant retail community, including the Eden Prairie Center mall. The City itself is approximately six by six miles square, with the Minnesota River bordering to the south and Highway 169 bordering to the east. With the famous waterway making up its southern border, it shouldn't be a surprise that Eden Prairie prides itself on its natural amenities. The city boasts nearly 10,000 acres of land designated for parks and open spaces, and 200 miles of walking and biking trails. Eden Prairie is one of the only cities within the metro area where residents enjoy more than 4,500 acres of open space wetlands, including the beautiful views of 17 lakes and more than 100 ponds. With a strong commitment to natural resource conservation, protection of the environment is a core value for Eden Prairie residents. 17 U.S. Census Bureau, 2011-2015 American Community Survey 5-Year Estimates 18 Metropolitan Council Generalized Land Use Historical Data Set. Undeveloped land includes `Agricultural and Undeveloped Land' as well as 'Open Water.' Parks are counted as developed land. EDEN PRAIRIE ENERGY ACTION PLAN A Cross Section of Eden Prairie's Community Assets Highlights identified by Energy Action Team members during the planning workshops. • Strong, diverse community. • Many opportunities to get involved. • High quality of life with parks and community services • Strong schools. • Demonstrated commitment to sustainability • Shopping opportunities. • Strong and active faith community. • Well-managed city. Population and Demographics w •.: k . , + Eden Prairie's population of more than 62,000 is both more affluent and more x f'r Ad b kjj qP1 „Z0111F.4 ethnically diverse than the population " 41 of Minnesota. Eden Prairie is also home to a diversity of ages, being a `° r , popular place to live among both families and seniors. �— i I ;'� Lake Mitchell Photo by Steve Krahn/CCBY EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Figure 41: Eden Prairie Population and Demographics Summary's Economics Median income (2015) $97,640 ($61,492 statewide) Poverty rate (2015) 5% (11.3% statewide) Unemployment rate 4.1% (5.6% statewide) Ethnic Diversity White 77.8% Asian 10.6% Black or African American 5.5% Latino 3.1% Foreign Born 14.2% Speak a language other than English 17.3% Age Distribution Under 18 25.1% (17.2% statewide) 65 and over 10% (13.9% statewide) Median age 38.3 Families with children under 18 35% Business and Economy Fir Eden Prairie has a robust and diverse business community, with a variety of small and large businesses. From award- s`` winning restaurants to large retail and corporate headquarters, more than 2,200 ter. %of businesses are located in Eden Prairie, .MMINNIMM! w'wgh employing 59,562 individuals.20 Three , o 1 businesses employ over 1,000 people _: '! w .� 1_ each.21 Eden Prairie's principle employers _ for 2016, as identified by the City, were as follows: Eden Prairie Center Photo by Bobak Ha'Eri/CCBY 19 U.S. Census Bureau, 2011-2015 American Community Survey 5-Year Estimates. 20 Metropolitan Council Quarterly Census of Employment and Wages, 2016. 21 City of Eden Prairie, " Eden Prairie Comprehensive Annual Financial Report for the Year Ended December 31, 2016," page 172. EDEN PRAIRIE ENERGY ACTION PLAN Fi•ure 42: Eden Prairie Principal Employers22 Employer Employees Percent of City Employment Optum 2,984 5.3% Starkey Labs 1,700 3.0% Eden Prairie School 1,637 2.9% District#272 SUPERVALU Inc. 1,000 1.8% CH Robinson 913 1.6% Optum360, LLC 900 1.6% MTS Systems Corp. 800 1.4% I Eaton Corp. 717 1.3% Abbott Laboratories 617 1.1 Eden Prairie employs people within a diverse array of fields. While finance, management, and professional jobs make up about a third of the workforce, the service, retail, and manufacturing sectors are also large employers. In 2016, the largest area of employment was in professional and technical services, with 25 percent of employees working within that sector. Manufacturing was the second largest employer with 13 percent of the workforce. Combined, retail and wholesale trades account for 18 percent of jobs, while finance and insurance, along with management of companies and enterprise, account for 12 percent of Eden Prairie jobs.23 As Eden Prairie also has highly visible medical centers and schools, it is not surprising that health care and education are large employers. Health care and social assistance account for 5 percent of jobs, and jobs in educational services make up 4 percent of the workforce. Eden Prairie also has some very large buildings to go along with its large businesses and employers. These buildings are a mix of large commercial, corporate offices, schools, churches, and industrial buildings. Only one of these larger buildings, Central Middle School, is ENERGY STAR® Certified.24 Education Eden Prairie Independent School District 272 has eight K-12 schools and serves 10,200 students.25 The city is also home to the International School of Minnesota and Hennepin Technical College. 22 City of Eden Prairie" Eden Prairie Comprehensive Annual Financial Report for the Year Ended December 31, 2016," page 172. 23 Metropolitan Council Quarterly Census of Employment and Wages, 2016. 24 ENERGY STAR®. July 7, 2017. Environmental Protection Agency and U.S. Department of Energy. www.energystar.gov/index.cfm?fuseaction=labeled_buildings.locator 25 Eden Prairie School District website EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... At least 86 percent of adults in Eden Prairie have earned at least a high school diploma. Sixty percent of adult residents have bachelor's degrees and 22 percent of adult residents have graduate degrees.26 This is more than twice the average college education rate for the state as a whole. Housing Currently, 31 percent of the land in Eden Prairie is residential, mostly consisting of low- density residential housing. In 2016, there were 25,715 housing units in Eden Prairie.27 About 73 percent of those were owner-occupied, and 27 percent were renter occupied.28 Eden Prairie housing stock is relatively new, with the majority of the housing stock being erected in the 1980s. In fact, over 60 percent of the current housing stock was constructed between 1980 and 1999.29 The median home value is $303,600, which is higher than the average for the Twin Cities region. Median rent is $1,182, which is also higher than the Twin Cities average.3o Most Eden Prairie homes, both single family homes and multifamily units, are heated using natural gas, though 15 percent of homes are heated using electricity.31 A small portion of homes (just over 1 percent) are heated using propane. Local Outreach and Communication Channels Engaging the community is critical to reaching Energy Action Plan goals. Below are some of the ways that residents and businesses currently receive information. These communication channels will be helpful during implementation efforts. 26 U.S. Census Bureau, 2011-2015 American Community Survey 5-Year Estimates. 27 Eden Prairie Assessor Data, 2016 28 U.S. Census Bureau, 2011-2015 American Community Survey 5-Year Estimates. 29 Eden Prairie Assessor Data, 2016 3o U.S. Census Bureau, 2011-2015 American Community Survey 5-Year Estimates. 31 American Community Survey 2015 EDEN PRAIRIE ENERGY ACTION PLAN Figure 43: Eden Prairie local outreach channels ILocal Outreach Channels LIFE :ity Comm iication� „ .� • City website, including Sustainable Eden in the ' I t ' Prairie section PRAIRIE 1, ``• CITY NEWS email and text subscription services1111 • Life in the Prairie quarterly newsletter 'EDEN [DEN PRAIRIE • Parks and Recreation program guides PRAIRIE • Senior Center News ;; • City Connect online engagement platform i. • City blogs A S i Social media platforms a / ' i #' ' ? • " o Facebook o Twitter _— o Nextdoor _ Other Communication Channels w- - - • Local print media T o The Sun Current CampreLenove 1 Plan Update =, o Eden Prairie News - � aft..z y 10 . --.• • School District publications Ili - 0: • Signage in parks and City facilities -41111111111111114 • Environmental Learning Center at Water Treatment Plant Events Spring 2017 Life in the Prairie newsletter cover • Chamber of Commerce Home and Garden Expo (tabling) • Arbor Day and Green Fair(tabling) • Citywide Open House (tabling) EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Appendix 4: Prior and Existing Sustainability Initiatives Below is a detailed summary of Eden Prairie's prior and existing sustainability initiatives. Conservation Commission Eden Prairie's Conservation Commission was established to provide guidance and act as an advisor to Eden Prairie sustainability and conservation efforts including the 20-40- 15 Initiative. The commission consists of Eden Prairie residents as well as student members who serve during the school year. The Conservation Commission is also tasked with educating the public about Sustainable Eden Prairie programs and recommending additional initiatives for the City to undertake. 20-40-15 One of Eden Prairie's first steps towards sustainability was in 2006, when they launched the 20-40-15 initiative. This initiative was aimed at increasing energy efficiency in the City's vehicle fleet and facilities. Strategies for the vehicle fleet included reducing the number of City vehicles and purchasing fuel efficient and hybrid vehicles. Strategies for City facilities included: • Lighting replacements, • HVAC system replacements, • Solar panels installed at Community Center, • Additional insulation when re-roofing City buildings, and • Ice rink efficiency improvements. The City's efforts were overwhelmingly successful, with the initiative surpassing its goals in each area. The goals were to reduce increase fuel efficiency in the City's vehicle fleet by 40 percent and increase energy efficiency in City facilities by 20 percent by the year 2015. The final report showed improvements for the vehicle fleet and City buildings to be 44.4 percent and 21.8 percent, respectively. The City hopes to capitalize on the immense success of the initiative through the newly launched Sustainable Eden Prairie. Sustainable Eden Prairie Sustainable Eden Prairie is an ongoing effort focusing on education and implementation of sustainable practices to protect the environment and natural resources that community members in Eden Prairie enjoy. The City plans to lead by example, providing a foundation for residents and businesses to carry out sustainable practices in energy, landscape, waste, and water. To engage residents, the City offers regular updates on sustainability actions and tips through its various communication channels. While the City has a great amount of experience in energy conservation with its own internal practices through the 20-40-15 initiative, Eden Prairie hopes to capitalize on the guidance from the Partners in Energy planning process to broaden its engagement beyond City staff and operations. Partners in Energy will provide information on best practices that Eden Prairie can mobilize to broaden its scope. EDEN PRAIRIE ENERGY ACTION PLAN GreenStep Cities The City of Eden Prairie is one of the highest achieving communities involved in the statewide GreenStep Cities program. Eden Prairie joined in 2011 and in June 2017 became one of the first communities to achieve Step 5 status, the highest status in the state, which recognizes improvement in measurements of sustainability. Eden Prairie has completed 55 best practices established by the program, covering the five central areas of buildings and lighting, land use, transportation, environmental management, and economic and community development. Many of the best practice areas are aimed at lowering energy consumption. Partners in Energy will work in tandem with these best practice areas. Comprehensive Plan The City is in the process of updating its comprehensive plan known as Aspire Eden Prairie 2040. The City will � --- incorporate resiliency throughout the --3W comprehensive plan, understanding that resiliency and sustainability are �� :�-t ;� important to all aspects of the plan ^+� ;w ;"'" 4;4%.01,N, _, Nr (e.g. housing, transportation, >.,� �, economic development). The u. �.-='°°"` =_ Energy Action Plan will be ' referenced in the comprehensive ` `'� plan as it relates to solar and other ihreb- 114 renewable energy efforts. LoGoPEP Artistic Depiction of Eden Prairie at the Eden Prairie City Hall Eden Prairie is also participating in the Local Government Project for Energy Planning, or LoGoPEP. LoGoPEP is designed to build upon existing efforts to engage local governments in committing to actionable strategies for energy and greenhouse gas emission reductions. LoGoPEP will provide communities with planning tools and actual results to measure progress toward their goals. This project is being developed at the Twin Cities metropolitan regional scale with the goal of future replicability and institutionalization throughout the state. The goal of the project is to support the integration of energy plans into the comprehensive planning process for Twin Cities metropolitan area cities. Climate Mayors In June 2017 Mayor Nancy Tyra-Lukens joined the Climate Mayors — also known as Mayors National Climate Action Agenda — a network of more than 300 U.S. mayors representing more than 62 million Americans.32 32 Eden Prairie website, "Mayor Tyra-Lukens Joins climate Mayors," June 14, 2017, http://edenprairie.org/Home/Components/News/News/2771/28?backlist=%2F, Accessed June 20, 2017. EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Climate Mayors is a coalition of mayors working together to strengthen local efforts for reducing greenhouse gas emissions. The Climate Mayor's commitment intends to build upon Eden Prairie's existing sustainability efforts and help the community continue to lead by example through initiatives such as Sustainable Eden Prairie and its adoption of this Energy Action Plan. This Energy Action Plan intends to connect Eden Prairie's energy savings goals with its commitment to reduce greenhouse gas use across the community. EDEN PRAIRIE ENERGY ACTION PLAN Appendix 5: The Planning Process Eden Prairie's Energy Action Team convened for a series of five workshops dedicated to creating an Energy Action Plan, starting in March and concluding in July 2017. Team members were expected to bring their own experiences and expertise as community members to the table to assess data and community needs and create actionable items and strategies for the plan. Each of the five workshops is summarized briefly below. Workshop 1 The purpose of the first Partners in Energy workshop is to establish a baseline upon which to build a successful plan. During this workshop, the Energy Action Team was given an overview of the data and the planning process, and they began contributing their experiences and perspectives on energy and the community to begin creating a customized plan tailored to the its strengths and needs. Community facilitators presented the planning team with baseline data for both the community's electric use, as well as data summarizing the makeup of the community including demographics, housing, and economic data. The planning team had the opportunity to contribute their own ideas of what makes up Eden Prairie's values and assets, who are the key stakeholders, and what are the most vital communication channels for community members. The Energy Action Team also began forming a vision and set of principles that would help shape the planning process in the future. Participants at Workshop 1 at Eden Prairie City Hall Workshop 2 During workshop 2, the planning team worked to get a better idea of what the plan would look like in the future. The team first worked to refine the vision and principles to guide the plan, then established three focus areas for targeted efforts within the plan: Eden Prairie residents, large commercial and industrial users, and public, nonprofit, and service organizations. These areas are further defined in the Focus Area section of this plan. In order to create more informed strategies, Yvonne Pfeifer, Xcel Energy's Community Energy Efficiency Manager, gave an overview of Xcel Energy's programs and Audrey Partridge, CenterPoint Energy's Local Energy Policy Manager, gave an EDEN PRAIRIE ENERGY ACTION PLAN ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... overview of CenterPoint Energy's conservation program options. The planning team broke out into small groups for each focus area, based on team members' expertise and interests. With Xcel Energy program information in mind, the breakout groups began designing strategies to be refined at later workshops. Workshop 3 Workshop 3 was focused on setting goals, both for individual focus areas and for the overall plan and community. The planning team saw examples of goals from other Partners in Energy communities and looked at potential goal scenario options. Next, the team broke up into the focus area groups established during the previous workshop to create goal proposals for each individual focus area. After setting draft goals for each focus area, the small groups were asked to revisit those goals to assess the potential impact of each of the proposed goals on energy use and feasibility. This activity was intended to help small groups prioritize goals that would have the most impact and be the easiest to implement. Finally, the group came back together to propose revised community-wide goals to incorporate in the plan. Workshop 4 The purpose of planning workshop 4 was to further refine to goals and strategies for each focus area and for the group as a whole. Prior to workshop 4, community facilitators took the goals proposed during workshop 3 and mapped out the impact those goals could have on community-wide energy use. With knowledge of the impact of community-wide and focus area goals, the small groups convened to review goals and strategies, including specifics about target audiences and communication methods. To aid the group's ability to assess the effectiveness of different strategies and tactics, community facilitators presented a brief overview of the importance of community-based social marketing. Yvonne Pfeifer also gave an overview of Renewable Energy Credits, or RECs, and their impact on carbon savings and renewable energy goals. Workshop 5 Planning workshop 5 served as the final opportunity for the Energy Action Team to discuss and refine goals and strategies and select its community-wide target. The group began by reviewing the planning process so far and discussing how it has shaped the draft Energy Action Plan. Facilitators presented impact modeling results, and the group assessed whether the appropriate level of ambition was achieved. The team then returned to its small groups to refine strategies and discuss roles and responsibilities related to implementation. The group discussed the timeline for plan review and approval and next steps for implementation launch. The meeting concluded with an analysis of the plan's strengths, weaknesses, opportunities, and threats, with an emphasis on mitigating areas that could reduce the overall impact of the plan. EDEN PRAIRIE ENERGY ACTION PLAN Appendix 6: Eden Prairie Largest Buildings The following table lists the 25 largest buildings in Eden Prairie by square footage.33 Among these buildings are likely to be some of the largest commercial energy users, and these are key targets for outreach to reduce energy use in this sector. Rank Address Company/Institution Size (Sq. Ft.) 1 8251 FLYING CLOUD Eden Prairie Center (Mall) 604,700 DR 2 17185 VALLEY VIEW RD Eden Prairie High School 598,268 3 11020 OPTUM CIR Optum 575,498 4 13625 TECHNOLOGY Optum 561,613 DR 5 11000 OPTUM CIR Optum 549,338 6 14000 TECHNOLOGY MTS Systems 412,631 DR 7 11095 VIKING DR Geneva Office Exchange 390,393 8 7075 FLYING CLOUD Bluestem Brands Inc. 345,503 DR 9 13100 COLLEGE VIEW Hennepin Technical College 338,015 DR 10 8100 SCHOOL RD Central Middle School 321,559 11 12600 PLAZA DR Menards 303,268 12 9301 EDEN PRAIRIE RD Grace Church 300,000 13 9023 COLUMBINE RD Kroll Ontrack 298,582 14 12005 TECHNOLOGY Emerson Electronic Controls 298,394 DR 15 14900 TECHNOLOGY Eaton Corporation 293,568 DR 16 11000 VIKING DR Lifetouch Portrait Studios Inc. 292,491 17 11000 PRAIRIE LAKES Prairie Lakes Corporate Center- 240,766 DR Kraus-Anderson Realty Company 18 8080 MITCHELL RD Eden Prairie City Center 239,815 19 10301 70TH ST W Liberty Property Trust 233,463 20 7500 FLYING CLOUD Excelsior Group 228,637 DR 21 10050 CROSSTOWN BioScrip (fret Properties) 215,454 CIR 22 8301 FLYING CLOUD Former Sears Site (Eden Prairie 212,375 DR Center) 23 6740 SHADY OAK RD EVINE Live 208,250 24 6131 BLUE CIRCLE DR American Family Insurance 207,999 25 3 CAPITAL DR Element Fleet Management 205,574 33 Eden Prairie Assessor Data, 2016 FOCUS •75%of households participate in renewable energyor energyefficiencyprograms by2025 Area 1 Goal: p P p 9 •Annual participation in Xcel Energy conservation programs. •Annual participation in Windsource and Renewable*Connect. Measuring •On-site solar installations through City permit data. •City dollars spent on Home Energy Squad buy downs. Success: •Number of participants in community-wide energy challenge. •Number of multifamily property owner/renter meetings conducted about energy efficiency. Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Conduct a survey of community residents to inform messaging and marketing tactics City Conservation Commission Design survey,summarize responses Use community input to design an effective campaign brand with targeted messaging,including: •Signing up for Home Energy Squad visits,with an emphasis on'enhanced'visits City Conservation Commission Assist with campaign •Signing up for refrigerator recycling design •Increasing knowledge of ENERGY STAR®appliances and equipment •Signing up for Windsource®and Renewable*Connect® Post information about Home Energy Squad,Refrigerator Recycling,and renewable City n/a Draft website content energy options on the City website and social media channels Add an efficient home,with permission,to the Sustainable Eden Prairie Tour;Include City Conservation Commission Assist in drafting website virtual tour of home on City website and other social media channels content a) Publish stories of efficiency actions taken by community leaders in their own homes City Conservation Commission Assist in writing stories C) Publish quarterly articles in Life in the Prairie City Assist in drafting articles W 1.Engage residents in energy efficiency and renewable energy actions through a Leverage social media to support the campaign City Conservation Commission Assist in designing social community-wide marketing media campaign CD campaign Send information with water mailers about efficient appliances and equipment to zip Provide information to 73 codes where houses were mostly built in the 1980s and 1990s City include in mailers •w Work with local businesses that sell LEDs and home appliances to disseminate Provide information about c/ information about efficient appliances and equipment,and the Xcel Energy rebates Conservation Commission City Xcel Energy programs and LL that accompany them rebates Target low-income households,with the goal of 75 low-income households Conservation and Human Provide information about participating annually in conservation programs Rights and Diversity available low-income City Commission programs Conduct targeted outreach towards households nearing the end of equipment and appliance life cycles Provide information about City Conservation Commission appliance rebate programs Develop informational materials comparing renewable energy options,including Windsource•Renewable*Connect®,community solar gardens and rooftop solar Xcel Energy Conservation Commission Develop comparison table Designate$10,000 to buy down the cost of'HES Enhanced'from$100 to$50 City Conservation Commission Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Apply lessons learned from other Partners in Energy communities and from the Provide lessons learned Mayor's Water Challenge to design an effective energy challenge from other Partners in City Conservation Commission Energy communities 2.Engage residents through a Encourage Eden Prairie residents to sign up for action to reduce their energy community-wide energy consumption;Design a campaign to publicly recognize households that choose to challenge participate Conservation Commission City Mobilize City Council and Conservation Commission to support the challenge and engage community in participating Conservation Commission City Build partnerships with multi-family property management companies to implement efficiency improvements in all units and in common spaces City Conservation Commission Engage City officials already doing outreach to multifamily buildings in promoting Provide information energy efficiency--Work with the Housing and Community Services Department to Housing and Community targeting multifamily 3.Energy Savings in multi- share energy efficiency information with property managers/building owners City Services Department building owners/managers family buildings Target residents of low-income multi-familybuildings in Eden Prairie for in-unit 9 9 Provide information on low- energy efficiency upgrades,with the goal of at least one building participating in the income and multifamily first year. City Conservation Commission programs City and Conservation Commission to co-host a lunch and/or evening events about about available multifamily energy efficiency options for multi-family building owners/managers and then program options,as a) residents. Conservation Commission City available W Leverage the existing Housing Rehabilitation Loan Program to support low-and moderate-income homes in making energy efficiency improvements (p City Conservation Commission C Research best practice policy options for increasing energy efficiency and renewable energy in new construction and renovation Assist in researching policy City options 4.Increase energy efficiency U) and renewable energy in new Implement an energy efficiency requirement based on the best policy option for Eden Prairie construction and renovations City Conservation Commission li Implement renewable-ready policies that apply to residential buildings Assist in researching policy City Conservation Commission options Include information about Xcel Energy program offerings with all residential building permit requests Provide program City information •Eden Prairie Community Foundation,to help support bringing energy efficiency to low-income homes. •The Building Inspections Division,to integrate energy efficiency into inspections. Other Resources •Local nonprofits,including People Reaching Out to People(PROP)and Eden Prairie Community Foundation,to support outreach to low-income homes. •The Human Rights and Diversity Commission to provide support for outreach to low-income residents. Focus •By 2025,50%of the largest commercial/industrial energy users participate in Xcel programs over a standard 3-year measuring period. This results in an additional 7.5 incremental Area 2 Goals. participants per year. •Annual participation in Xcel Energy Demand Side Management(DSM)programs among top 20 percent of energy users. Measuring •The number of participants at meetings and workshops targeting businesses. Success: •Changes in three-year average energy use. •The number of businesses contacted. Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Work with industry associations such as the Commercial Real Estate Development Association(NAIOP),the Minnesota Shopping Center Association(MSCA),and the Provide customized Building Owners and Managers Association(BOMA)to share relevant information information on commercial about energy savings programs with members. City Energy Action Team programs Coordinate with the Chamber of Commerce to incorporate energy efficiency Provide customized 1.Use established networks education sessions for local businesses,when Eden Prairie businesses are most information and expert — to raise awareness about likely to be reached City Energy Action Team presenters Cr; available energy rebates and Conduct outreach on energy saving resources targeting property managers; Offer Provide customized - programs in-person workshops and direct outreach to discuss easyenergysavings program++ P P 9 P 9 information on commercial U) options City Conservation Commisson programs 13 Develop focused informational materials about recommended energy conservation C actions for tenants,to help property managers of multi-tenant buildings engage their Assist in developing ` tenants City informational materials CO Coordinate with city permitting,fire,and building inspectors in sharing relevant Provide customized •V information about energy saving programs during regular engagements with local information on commercial L businesses,focusing on both new and existing businesses City programs a) EIdentify past program participants to serve as case studies/champions to similar E 2.Use trusted messengers to businesses City Conservation Commisson Draft case studies 0 conduct targeted outreach to U individual businesses Leverage existing monthly business networking meetings held by Economic Provide customized Development Manager to include information about the Energy Action Plan and information on commercial ty identify businesses interested in taking energy action. City Conservation Commisson programs Train Economic Development Manager on Xcel Energy programs and prepare CO talking points and written materials to guide meetings. Refer to energy efficiency Develop talking points, specialists at Xcel Energy for follow-up. City provide customized training 3.Engage local service Coordinate with Xcel Energy to promote the Trade Partner program to local Provide content for providers and contractors to contractors City Energy Action Team contractor training ensure they are identifying energy efficiency Offer a Trade Partner training and education session in coordination with other local Partners in Energy cities to help contractors navigate the energy efficiency rebates opportunities and incentives available to contractors City Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Conduct an email survey of what largest energy users have already done to reduce CO energy use Draft survey and tabulate •L City Conservation Commisson results ++ (/) Create an easy access checklist of the top things large commercial buildings can do M to save energy 13 Xcel Energy Energy Action Team Develop checklist C 4.Provide technical tools to assist commercial buildings Promote existing self-assessment tools that help estimate potential energy savings Assist in identifying relevant in taking action Conservation Commission Energy Action Team tools •() Create a list of common measures that include generic ROI information that can be Assist in developing list of L broadly applicable common measures with W Conservation Commission Energy Action Team ROI information E Make information available through the City and Chamber of Commerce websites City Chamber of Commerce Draft website content 0 0 •Chamber of Commerce,to support business outreach and engagement and disseminate information about energy efficiency program options. W •Industry associations,including the Commercial Real Estate Development Association(NAIOP),the Minnesota Shopping Center Association(MSCA),and the Building Owners and Managers Association(BOMA),to share Other Resources relevant information about energy savings programs with members. L •Educational and networking platforms offered by industry associations as •Existing tools for energy efficiency calculations,e.g.http://www.vfds.org/vfd-savings-calculator.html or https://www.ledwaves.com/pages/led-calc •By 2025,Eden Prairie public,nonprofit,and service organizations will reduce energy use 20 percent below a 2016 baseline. Focus •By 2025,the City of Eden Prairie will support renewable energy development equal to 25percent of its energy use. Area 3 Goals: •By 2025,the Eden Prairie School District will reduce its energy use by an additional 10 percent. •By 2025,all Eden Prairie public,nonprofit,and service organizations will support renewable energy development equal to 10 percent of their energy use. •Savings achieved through participation in conservation programs. MeasuringSuccess •Subscriptions to Windsource and Renewable*Connect by public,nonprofit,and service organizations. •On-site renewable energy installations and energy generation capacity. •Number of participants in lunch-and-learn events. Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Showcase city and school district as leader/role model in savings energy and 1.Recognize leadership investing in renewable in their own buildings through case studies/newsletter articles among institutions who take i City School District Draft case studies action as a way to encourage others Develop case studies of completed energy projects implemented by churches, schools,and non-profits i Conservation Commission City Draft case studies Q� Build partnerships with Creation Care/Green committees to learn about existing V efforts and identify needs for additional support or information ' Conservation Commission City Provide experts to present N Host three lunch and learn events for facility managers of churches and non-profits at events,assist in 2.Provide targeted to share conservation program options and case study examples;Follow-up to connecting interested information and support to encourage action,focusing support on maintenance that is already planned institutions to relevant institution facility managers Conservation Commission City programs CO to encourage energy and cost savings Promote key programs with Return-on-Investment estimates that are most relevant to public,nonprofit,and service organizations Provide targeted program Q Conservation Commission City information L CCreate a tool kit to help public,nonprofit,and service organizations set their own energy conservation goals 0 Conservation Commission City Assist in developing tool kit Z Survey Eden Prairie public,nonprofit,and service organizations to determine the number of existing renewable energy installations and to gauge interest in renewable • energy City Conservation Commission Assist in developing survey 43 City Develop targeted information materials describing renewable subscription and on- Assist in developing a 3.Promote renewable energy site installation options available to public,nonprofit,and service organizations targeted information options to Eden Prairie Conservation Commission materials institutions Develop a cost/ROI comparison tool that includes criteria for evaluating renewable energy options City Conservation Commission Assist in developing tool Focus one lunch and learn event on renewable energy program and financing options Provide experts to present City Conservation Commission at event Timeline Strategy Actions Q4 Q1 Q2 Q3 Q4 Q1 Years Responsible Support Xcel Energy Support 2017 2018 2018 2018 2018 2019 2-3 Identify City buildings that are good candidates for on-site solar I City Conservation Commission Q) 4.Pursue on-site renewable Research available contract and financing options,and develop a proposal for V energy on City buildings consideration by City Council Assist in identifying City Conservation Commission financing options COComplete at least one on-site install within three years11111 City Conservation Commission 13 C (a Identify school principals willing to show leadership in energy conservation School District Conservation Commission LC O 5.Capture additional energy Work with principals to recruit teachers to lead behavior change campaigns in L savings at Eden Prairie schools CL schools by engaging students School District Conservation Commission 0 and teachers in energy Develop lesson plans and marketing materials targeting actions students and Z conservation teachers can take to save energy at school Assist in developing lesson _ School District Conservation Commission plans 0 Provide recognition for schools that successfully conserve energy through behavior 43 change 0 School District Conservation Commission a •Minnesota Interfaith Power and Light to co-host renewable energy workshop for faith communities. •Tree Huggers student group to play a leadership role in student engagement efforts Other resources •Creation Care/Green Committees to serve as key liaisons and project managers for religious organizations. •Conservation Minnesota to support implementation. •Alliance for Sustainability to serve as an information resource. •Community volunteers to play a key role in outreach to faith communities and nonprofits.