HomeMy WebLinkAboutCity Council - 05/16/2017 AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,MAY 16, 2017 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Jan Curielli
Workshop-Heritage Room H(5:30)
I. 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT/AUDIT
II. 2018-2019 BUDGET
Open Podium - Council Chamber (6:35)
III. OPEN PODIUM
IV. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MAY 16, 2017 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City
Attorney Ric Rosow and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. HERITAGE PRESERVATION AWARD
B. AWARD OF EXCELLENCE FOR COMMUNITY CENTER AQUATICS &
FITNESS EXPANSION
C. 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MAY 2, 2017
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 2, 2017
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY
CODE SECTION 2.05,RELATING TO SALARIES OF MAYOR AND
COUNCIL MEMBERS AND ADOPT RESOLUTION APPROVING
SUMMARY ORDINANCE
B. ADOPT 2017 GENERAL FUND BUDGET ADJUSTMENT
C. ADOPT CITY'S FINANCIAL POLICIES
CITY COUNCIL AGENDA
May 16, 2017
Page 2
D. ADOPT INVESTMENT POLICY
E. ADOPT RESOLUTION AUTHORIZING APPLICATION FOR LIVABLE
COMMUNITIES TRANSIT ORIENTED DEVELOPMENT PROGRAM
FOR ELEVATE (a, SOUTHWEST STATION PROJECT
F. ADOPT RESOLUTION APPROVING PARTICIPATION OF HENNEPIN
COUNTY HOUSING AUTHORITY IN AN EDEN PRAIRIE AFFORDABLE
HOUSING PROJECT (WHAHLT)
G. ADOPT RESOLUTION APPROVING THE COOPERATIVE FUNDING
AGREEMENT WITH HENNEPIN COUNTY FOR FAIR HOUSING
ACTIVITIES
H. APPROVE CONTRACT WITH RES SPECIALTY PYROTECHNICS TO
PROVIDE FIREWORKS AT THE 4TH OF JULY HOMETOWN
CELEBRATION AT ROUND LAKE PARK
I. AWARD CONTRACT TO H&B SPECIALIZED PRODUCTS FOR
PURCHASE OF DUGOUT COVERS AT FLYING CLOUD EXPANSION
BALLFIELDS
J. AWARD CONTRACT FOR REMODEL OF ART CENTER WORKROOM
TO INTEGRITY DESIGN AND REMODELING
K. AWARD CONTRACT FOR REMODEL OF COMMUNITY CENTER
FACILITIES OFFICES TO TERRANOVA CONSTRUCTION
L. AWARD CONTRACT FOR 2017 CONCRETE SUPPLY TO CEMSTONE
M. AWARD CONTRACT FOR SUMP PUMP COLLECTION SYSTEM
PROJECT TO MINGER CONSTRUCTION COMPANY
N. APPROVE AGREEMENT WITH TWIN CITIES AND WESTERN
RAILROAD FOR REPLACEMENT OF W. 62ND STREET AT-GRADE
CROSSING
O. AWARD CONTRACT WITH REPUBLIC SERVICES FOR 2017
ANNUAL COMMUNITY CLEAN UP DAY
P. ADOPT RESOLUTION REQUESTING A LIMITED USE PERMIT FOR
MUNICIPAL ENTRY MONUMENT SIGNS
IX. PUBLIC HEARINGS/MEETINGS
A. HUELER PROPERTY by Greg and Kellie Hueler/Pemtom Land Company.
Resolution for Preliminary Plat of one lot into three lots on 4.46 acres.
CITY COUNCIL AGENDA
May 16, 2017
Page 3
B. CODE AMENDMENT RELATED TO WETLANDS by City of Eden Prairie.
First Reading of an Ordinance Amending City Code Section 11.51, Relating to
Wetlands.
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Summary of City Manager Review
2. Authorize Submission of an Application to Commissioner of
Administration for a Waiver Related to the Salary Cap
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
1. Kopesky 2"d Addition Trail Connection
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Award Bid and Authorize Contract with Odessa II, LLC for Riley Lake
Park Improvement Proiect
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: May 16, 2017
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, May 16, 2017
TUESDAY, MAY 16, 2017 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the first
and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you
wish to speak at Open Podium, please contact the City Manager's office at 952.949.8412 by
noon of the meeting date with your name, phone number and subject matter. If time permits
after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers.
Open Podium is not recorded or televised. If you have questions about Open Podium, please
contact the City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
A. HERITAGE PRESERVATION AWARD
Heritage Preservation Commission Chair, Steve Olson, will introduce the Heritage
Preservation Award, which recognizes an individual, family or business that has
gone above and beyond their usual responsibilities to promote, preserve, rehabilitate
or restore Eden Prairie's heritage resources.
The Mayor will present the 2017 Heritage Preservation Award to Jim Clark. Jim
will be present to accept the award.
B. AWARD OF EXCELLENCE FOR COMMUNITY CENTER AQUATICS &
FITNESS EXPANSION
Aimee Peterson, representing Minnesota Recreation and Parks Association, will be
in attendance to present the award.
Synopsis: Each year MRPA recognizes agencies or organizations in Minnesota for
outstanding achievements. For projects completed in 2016, MRPA received a
record number of applicants for the MRPA Awards of Excellence.
The City of Eden Prairie Parks & Recreation department submitted an application
under the "Park and Facility" award category for 2016. Our department is honored
ANNOTATED AGENDA
May 16,2017
Page 2
to have been selected for this award for the Eden Prairie Community Center
Aquatics/Fitness Expansion.
MOTION: Move Receive the Minnesota Recreation and Parks
Association (MRPA) —Award of Excellence for the Community Center
Aquatics & Fitness Expansion.
C. 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
Synopsis: Minnesota statutes require that the City prepare an annual financial report
and statements in accordance with Generally Accepted Accounting Principles. The
attached report meets these requirements.
The report was prepared by the Finance Division and audited by the independent
auditing firm of Clifton Larson Allen. Clifton Larson Allen issued an unmodified
opinion which is the highest level of opinion the City can receive and means the auditor
believes the financial statements are fairly presented in all material respects.
Chris Knopik,principal in the accounting firm will present the financial report.
MOTION: Move to: Accept the 2016 Comprehensive Annual
Financial Report (CAFR). 1
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, MAY 2, 2017
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 2, 2017
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-P on the Consent Calendar.
A. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY
CODE SECTION 2.05,RELATING TO SALARIES OF MAYOR AND
COUNCIL MEMBERS AND ADOPT RESOLUTION APPROVING
SUMMARY ORDINANCE
B. ADOPT 2017 GENERAL FUND BUDGET ADJUSTMENT
ANNOTATED AGENDA
May 16,2017
Page 3
C. ADOPT CITY'S FINANCIAL POLICIES
D. ADOPT INVESTMENT POLICY
E. ADOPT RESOLUTION AUTHORIZING APPLICATION FOR LIVABLE
COMMUNITIES TRANSIT ORIENTED DEVELOPMENT PROGRAM
FOR ELEVATE (i SOUTHWEST STATION PROJECT
F. ADOPT RESOLUTION APPROVING PARTICIPATION OF HENNEPIN
COUNTY HOUSING AUTHORITY IN AN EDEN PRAIRIE AFFORDABLE
HOUSING PROJECT (WHAHLT)
G. ADOPT RESOLUTION APPROVING THE COOPERATIVE FUNDING
AGREEMENT WITH HENNEPIN COUNTY FOR FAIR HOUSING
ACTIVITIES
H. APPROVE CONTRACT WITH RES SPECIALTY PYROTECHNICS TO
PROVIDE FIREWORKS AT THE 4TH OF JULY HOMETOWN
CELEBRATION AT ROUND LAKE PARK
I. AWARD CONTRACT TO H&B SPECIALIZED PRODUCTS FOR
PURCHASE OF DUGOUT COVERS AT FLYING CLOUD EXPANSION
BALLFIELDS
J. AWARD CONTRACT FOR REMODEL OF ART CENTER WORKROOM
TO INTEGRITY DESIGN AND REMODELING
K. AWARD CONTRACT FOR REMODEL OF COMMUNITY CENTER
FACILITIES OFFICES TO TERRANOVA CONSTRUCTION
L. AWARD CONTRACT FOR 2017 CONCRETE SUPPLY TO CEMSTONE
M. AWARD CONTRACT FOR SUMP PUMP COLLECTION SYSTEM
PROJECT TO MINGER CONSTRUCTION COMPANY
N. APPROVE AGREEMENT WITH TWIN CITIES AND WESTERN
RAILROAD FOR REPLACEMENT OF W. 62ND STREET AT-GRADE
CROSSING
O. AWARD CONTRACT WITH REPUBLIC SERVICES FOR 2017 ANNUAL
COMMUNITY CLEAN UP DAY
P. ADOPT RESOLUTION REQUESTING A LIMITED USE PERMIT FOR
MUNICIPAL ENTRY MONUMENT SIGNS
ANNOTATED AGENDA
May 16,2017
Page 4
IX. PUBLIC HEARINGS/MEETINGS
A. HUELER PROPERTY by Greg and Kellie Hueler/Pemtom Land Company.
Resolution for Preliminary Plat of one lot into three lots on 4.46 acres.
Official notice of this public hearing was published in the May 4, 2017, Eden
Prairie News and sent to 73 property owners.
Synopsis: The project involves the subdivision of a 4.46 acre property into 3 single
family lots. The property is located at 12300 Riverview Road and it overlooks the
Minnesota River. The property is guided Low-Density Residential and is currently
zoned R1-13.5. The guiding and zoning of the property allows the proposed
development and no waivers are being requested. Currently, there is an existing
single-family home on the property that is proposed to remain. The other two lots
are being created for future single-family homes.
The property contains steep slopes and wooded areas. An area in the southwest
corner of the property meets the definition of bluff and will be preserved with a
Conservation Easement. Vehicular access to the two new homes is being proposed
as private driveways extending from the Riverview Road right-of-way through
proposed Lot 1. The applicant is proposing private driveway and utility easements
over the driveways. All of the lots will be served with public sanitary sewer and
water. Proposed Lots 2 and 3 will be custom graded. The stormwater management
facility will be installed with the construction of the second new home on the
property.
The 120-Day Review Period as extended by the applicant expires on August 3,
2017.
Planning Commission Recommendation: The Planning Commission voted 8-0 to
recommend approval of the project subject to the conditions of approval in the
Planning Commission staff report at the May 8, 2017 meeting.
MOTION: Move to: — ri
• Close the Public Hearing; and
• Adopt the Resolution for Preliminary Plat of one lot into 3 lots; and
• Direct Staff to prepare a Development Agreement incorporating
Staff and Commission recommendations and Council conditions.
B. CODE AMENDMENT RELATED TO WETLANDS by City of Eden Prairie.
First Reading of an Ordinance Amending City Code Section 11.51, Relating to
Wetlands.
Official notice of this public hearing was published in the April 24, 2017,Eden
Prairie News.
ANNOTATED AGENDA
May 16,2017
Page 5
Synopsis: City Code Section 11.51 is being amended in response to comments
received from the Lower Minnesota River Watershed District. The revisions bring
the wetland code up to date with current state law and clarify process and
procedures related to wetland applications and review.
MOTION: Move to:
• Close the Public Hearing; and
• Approve First Reading of an Ordinance Amending City Code
Section 11.51, Standards for Protection of Wetlands
X. PAYMENT OF CLAIMS
MOTION: Move approval of Payment of Claims as submitted (Roll Call
Vote).
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Summary of City Manager Review
2. Authorize Submission of an Application to Commissioner of
Administration for a Waiver Related to the Salary Cap
Synopsis: Move to direct the City Attorney to file an application to request
a waiver of the current maximum salary allowed under Minn. Stat. § 43A.17
from the Commissioner of Minnesota Management and Budget to allow the
City Council to compensate the position of the City Manager an annual
salary of up to $ .00 effective January 1, 2017; and, if a waiver
is granted, hereby approves an increase in salary up to the amount of the
waiver requested.
MOTION: Move to direct the City Attorney to file an
application to request a waiver of the current maximum salary
allowed under Minn. Stat. § 43A.17 from the Commissioner of
Minnesota Management and Budget to allow the City Council to
compensate the position of the City Manager an annual salary of
up to $ .00 to accommodate a salary increase
effective January 1, 2017 and for future years.
ANNOTATED AGENDA
May 16,2017
Page 6
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Kopesky 2"d Addition Trail Connection
Synopsis: At the April 18th City Council meeting the City Council approved
first reading of the Kopesky 2fla Addition project with the added condition of
requiring the trail connection between Lots 2 and 3 at the end of the Dove
Court cul-de-sac to the existing Dell Road trail. City Council direction was
given to staff and the developer that the plans be revised to reflect the added
trail connection and for staff to draft a Development Agreement and bring
the revised plans and signed Development Agreement back for review by
the City Council.
The applicant is requesting that the City Council reconsider the condition of
requiring the trail connection for the Kopesky 2nd Addition project. The
applicant has submitted a letter dated 5/08/17 and requesting that the trail
connection not be required for reasons stated in the letter. Emails from
neighborhood residents supporting the applicant's request are also attached.
City staff supports the added trail connection as it further promotes policies
and recommendations of the City's adopted Comprehensive Plan and
Bicycle & Pedestrian plan. The trail connection specifically supports
transportation and active community goals in the City's adopted
Comprehensive Plan by enhancing pedestrian and recreational
transportation accessibility and connectivity. The City's adopted
Comprehensive Plan includes goals specifically related to new development
providing direct trail connections to public facilities and developing a trail
system that supports recreational and transportation uses.
MOTION: Move to: Reaffirm City Council's direction on
4/18/17 for the first reading to include a trail connection from
Dove Court to Dell Road.
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Award Bid and Authorize Contract with Odessa II, LLC for Riley Lake
Park Improvement Project
Synopsis: Bids were publically advertised and opened on May 4, 2017. Bids
were received from five contractors and ranged in price from $1,596,109.50
to $2,324,597.00. The lowest responsible bid for the base bid and when
alternates are considered is Odessa II, LLC. This contractor has successfully
completed work at Staring Lake and Round Lake Parks. Staff has been very
pleased with their capabilities and quality of work.
ANNOTATED AGENDA
May 16,2017
Page 7
The Base Bid ($1,263,754) consists of removal of the old parking lot and
entry drive and all items and efforts related to the installation of the new
parking area, entrance drive and trails including; earthwork, stormwater
ponds, utilities and various site amenities. Also included in the base bid is
the expansion of the beach area.
Alternate A — Picnic Areas ($86,345) consists of construction of the
designated picnic areas north of the beach. These include concrete patios,
picnic tables, grills and landscaping areas.
Alternate B — Natural Seating Areas ($27,725) consists of construction of
three natural flagstone seating areas near the lake with Adirondack chairs.
Alternate C — Pedestrian Lighting System ($94,000) consists of installation
of waist height bollard lighting along all new trails. Staff recommends
rejecting this alternate due to the cost/benefit of this item.
Alternate D — Pedestrian Lighting / Wayfinding ($59,000) consists of
ground lighting at the two new large lakeside seating areas, the patio seating
area adjacent to the beach and the accessible ramp leading to the beach.
Alternate E — Overlook Seating Area ($44,510) consists of construction of
the largest lakeside seating area and includes a concrete patio, picnic tables
and cantilever shade umbrellas.
Alternate F — Lakeside Seating Area ($20,775) consists of construction of
the seating area next to the Let's Go Fishing docks.
Staff and the consultant recommend awarding the base bid and alternates
A,B,D,E & F and entering into a contract with Odessa II, LLC.
MOTION: Move to: Accept the base bid and alternates
A,B,D,E & F and authorize entering into a contract with Odessa
II, LLC. for the Riley Lake Park Improvement Project.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations /Presentations May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development/Planning
Janet Jeremiah/Lori Creamer Heritage Preservation Award IV.A.
Synopsis
Heritage Preservation Commission Chair, Steve Olson, will introduce the Heritage Preservation
Award,which recognizes an individual, family or business that has gone above and beyond their
usual responsibilities to promote,preserve, rehabilitate or restore Eden Prairie's heritage
resources. The Mayor will present the award.
The recipient of the 2017 Heritage Preservation Award is Jim Clark. Jim will be on hand to
accept the award.
Background
Jim's has deep multi-generational roots in Eden Prairie. Jim's father's family on both
grandparents' sides arrived from Ireland in the 1880's and settled on farmland that today hosts
the iconic Town Center water tower. One of his grandfathers was the township's first constable
and another was the first city clerk. Jim graduated from Eden Prairie High School in 1968, and
becoming one of our first police officers (at 21), and ultimately, one of the finest Police Chiefs in
our history for over 13 years. Carrying on in the tradition of community service, Jim started the
first CSO (Community Service Officer)program in the early 1970's.
Jim has served as an election judge, worked to save the historic gym at the original
Consolidate School, and has served on the Eden Prairie Historical Society (EPHS)Board. His
EPHS work has included volunteer hours working in the History Center&Museum, helping
during its remodeling, and critical work helping the Society update computer hardware and
software capabilities.
Heritage Preservation Commission members are:
• Steve Olson, Chair
• Tara Kalar, Vice Chair
• Valerie Ross
• Pamela Spera
• Paul Thorp
• Meredith Anderson
• Shanti Shah
• Lori Creamer, Staff Liaison
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentation May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Valerie Verley, Receive the Minnesota Recreation and Parks IV.B.
Community Center Manager, Association—Award of Excellence for the
Parks and Recreation Community Center Aquatics &Fitness
Expansion
Requested Action
Receive the Minnesota Recreation and Parks Association (MRPA)—Award of Excellence for the
Community Center Aquatics &Fitness Expansion.
Aimee Peterson, representing Minnesota Recreation and Parks Association, will be in attendance
to present the award.
Synopsis
Each year MRPA recognizes agencies or organizations in Minnesota for outstanding
achievements. For projects completed in 2016, MRPA received a record number of applicants
for the MRPA Awards of Excellence.
The City of Eden Prairie Parks & Recreation department submitted an application under the
"Park and Facility" award category for 2016. Our department is honored to have been selected
for this award for the Eden Prairie Community Center Aquatics/Fitness Expansion.
CITY COUNCIL AGENDA DATE:
SECTION: Presentations May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Sue Kotchevar, Office of the 2016 Comprehensive Annual Financial IV.C.
City Manager/Finance Report(CAFR)
Requested Action
Move to: Accept the 2016 Comprehensive Annual Financial Report (CAFR).
Synopsis
Minnesota statutes require that the City prepare an annual financial report and statements in
accordance with Generally Accepted Accounting Principles. The attached report meets these
requirements.
The report was prepared by the Finance Division and audited by the independent auditing firm of
Clifton Larson Allen. Clifton Larson Allen issued an unmodified opinion which is the highest level
of opinion the City can receive and means the auditor believes the financial statements are fairly
presented in all material respects.
Chris Knopik,principal in the accounting firm will make a presentation of the financial report.
Attachments
• 2016 CAFR
• Governance Communications Letter
• Internal Control Letter
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COMPREHENSIVE ANNUAL
FINANCIAL REPORT
111
FOR THE YEAR ENDED DECEMBER 31 , 2016
CITY OF EDEN PRAIRIE, MINNESOTA
COMPREHENSIVE
ANNUAL
FINANCIAL REPORT
of the
CITY OF EDEN PRAIRIE
MINNESOTA
For The Year Ended December 31, 2016
Rick Getschow, City Manager
Prepared by
THE FINANCE DIVISION
Sue Kotchevar, Chief Financial Officer
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
Table of Contents
Page
Introductory Section
Letter of Transmittal 7
GFOA Certificate of Achievement 16
Organizational Chart 17
List of Principal Officials 18
Financial Section
Independent Auditors' Report 20
Management's Discussion and Analysis 23
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Position 39
Statement of Activities 41
Fund Financial Statements
Balance Sheet-Governmental Funds 44
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position 46
Statement of Revenues, Expenditures and Changes in
Fund Balances - Governmental Funds 47
Reconciliation of the Statement of Revenues, Expenditures and Changes in
Fund Balances of Governmental Funds to the Statement of Activities 49
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual - General Fund 50
Statement of Net Position - Proprietary Funds 53
Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds 54
Statement of Cash Flows - Proprietary Funds 55
Statement of Fiduciary Net Position-Agency Funds 56
Notes to Financial Statements 58
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
Page
Required Supplemental Information
Modified Approach for Infrastructure Assets 112
Other Post-Employment Benefits Plan-Schedule of Funding Progress 113
Schedule of Proportionate Share of Net Pension Liability
Public Employees General Employees Retirement Fund 114
Public Employees Police and Fire Fund 115
Eden Prairie Fire Relief 116
Schedule of Contributions
Public Employees General Employees Retirement Fund 117
Public Employees Police and Fire Fund 118
Eden Prairie Fire Relief 119
Combining Fund Statements
Combining Balance Sheet- Nonmajor Governmental Funds 127
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances -Nonmajor Governmental Funds 135
Combining Statement of Net Position - Internal Service Funds 144
Combining Statement of Revenues, Expenses and Changes in
Net Position - Internal Service Funds 146
Combining Statement of Cash Flows - Internal Service Funds 148
Combining Statement of Fiduciary Net Position -Agency Funds 153
Combining Statement of Changes in Assets and Liabilities - Agency Funds 154
Statistical Section
Government-wide Net Position by Category 157
Changes in Net Position - Total 158
Changes in Net Position - Governmental Activities 159
Changes in Net Position - Business-type Activities 160
Fund Balances - Governmental Funds 161
Changes in Fund Balances - Governmental Funds 162
Assessed/Tax Capacity Value and Estimated Market Value of Property 163
Direct and Overlapping Property Tax Rates 164
Principal Property Taxpayers 165
Property Tax Levies and Collections 166
Legal Debt Margin 167
Ratios of Outstanding Debt by Type 168
Ratios of General Bonded Debt Outstanding 169
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
Computation of Direct and Overlapping Bonded Debt 170
Demographic and Economic Statistics 171
Principal Employers 172
Employees by Function 173
Operating Indicators 180
Capital Assets Statistics by Function 181
6
11/4,„
EDEN
PRAIRIE
April 28,2017 [ vE.olonooRrAm
To the Honorable Mayor, Members of the City Council and the Citizens of the City of Eden
Prairie:
The comprehensive annual financial report of the City of Eden Prairie, Minnesota, for the year
ended December 31, 2016, is hereby submitted. The report was prepared in accordance with
accounting principles generally accepted in the United States of America (GAAP) as established
by the Governmental Accounting Standards Board and meets the requirements of the State
Auditor's Office.
The report consists of management's representations concerning the finances of the City.
Consequently management assumes full responsibility for the completeness and reliability of all
information presented within this report. To provide a reasonable basis for making these
representations, management of the City has established internal controls designed to protect the
City's assets from loss, theft or misuse and to provide sufficient information for the preparation
of these financial statements in conformity with GAAP. Because the cost of internal controls
should not outweigh the benefits, the City's internal controls have been designed to provide
reasonable rather than absolute assurance that the financial statements will be free from material
misstatements. As management, we assert that to the best of our knowledge and belief this
financial report is complete and reliable in all material respects.
The City's financial statements have been audited by CliftonLarsonAllen LLP, Certified Public
Accountants. The goal of the independent audit was to provide reasonable assurance that the
financial statements of the City for the year ended December 31, 2016, are free of material
misstatement. The independent audit involved examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements, assessing the accounting principles used
and significant estimates used by management; and evaluating the overall financial statement
presentation. Based upon the audit, the independent auditor concluded that there was
reasonable basis for rendering an unmodified opinion that the City's financial statements, for the
year ended December 31, 2016, are fairly presented in conformity with GAAP. The independent
auditors' report is present in the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and Analysis
(MD&A). This letter of transmittal is designed to complement the MD&A and should be read in
conjunction with it. The City's MD&A can be found in the financial section of this report
immediately following the report of the independent auditors.
City Profile
Eden Prairie is a suburban community of 63,187 people located in the southwest corner of
Hennepin County in a setting of rolling hills and picturesque lakes and creeks. Eden Prairie has a
convenient location, a comprehensive system of highways, and is a short distance from
downtown Minneapolis and St. Paul and the Minneapolis-St. Paul International Airport.
Incorporated in 1974 as a city, the City of Eden Prairie operates under a Statutory Plan B form of
government. Policymaking and legislative authorities are vested in the governing council, which
consists of a mayor and a four-member council. The governing council is responsible, among
other things, for passing ordinances, adopting the budget, appointing committees and hiring the
government's manager and attorney. The council is elected on a nonpartisan basis. The mayor
and council members are elected to four-year staggered terms. The City Manager is responsible
for carrying out the policies and ordinances of the governing council, for overseeing the day-to-
day operations of the government, and to assign appropriate responsibility and authority to City
staff for the efficient and effective delivery of City services.
With a staff of around 275 regular, full-time equivalent employees,the City provides its residents
and businesses with a full range of municipal services consisting of police and fire protection,
street maintenance, recreation programs, park maintenance, community and economic
development,building inspections, and a water and sewer utility.
The City is also financially accountable for the Housing and Redevelopment Authority (HRA),
which is included in the City's financial statements as a blended component unit. Additional
information on the HRA can be found in Note 1 in the notes to the financial statements.
The biennial budget serves as the foundation for the City's financial planning and control.
Departments submit budget requests to Finance in May and the City Manager presents the
proposed budget to the City Council for review prior to September 30th of each year. Budget
workshops are usually held with the City Council in June or July and in August. The City
Council holds a public meeting on the proposed budget and adopts the final budget in December
each year.
During the first year of the two year budget process, both years' budgets are developed and the
first year's budget is adopted by the council. During the second year of the two year budget
8
process, budget work is minimized. Staff updates the budget for any significant budget
developments and the council then reviews and adopts the second year budget.
The budget is prepared by department and division. The City's directors and division managers
may make transfers of appropriations within a division. Transfers of appropriations between
departments require the approval of the City Manager. Any changes in the total budget must be
approved by the City Council.
Economic Conditions and Outlook
The City of Eden Prairie is located in the southwest corner of the Minneapolis/St. Paul
Metropolitan area. With the last update of the comprehensive plan and the trend towards
condensed multi-family housing in the downtown area, it is expected that Eden Prairie's
population will grow to 82,400 by 2040.
Year Population Increase
1960 Cencus 3,233 134%
1970 Cencus 6,938 115%
1980 Cencus 16,263 134%
1990 Cencus 39,311 142%
2000 Cencus 54,901 40%
2010 Cencus 60,797 11%
2016 Estimate 63,187 4%
Below summarizes City market value since 2008.
9
Market Value
10,000,000,000
8,000,000,000
II-
6,000,000,000
4,000,000,000
4
1 It
2,000,000,000
0 ,
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
■Market Value
The City's tax base increased from $9.1 billion to $9.6 billion from 2015 to 2016. In 2017, the
market value increased to $9.9 billion.
The business environment in Eden Prairie is good. Eden Prairie's unemployment rate is 2.9%
which is less than the State rate of 4.0% and the US rate of 4.8%. Business continues to invest in
Eden Prairie including the following this past year:
• Bluestem Brands interior remodel - $4,990,360 valuation
• Park Nicollet addition - $4,500,000
• AMC Theatres remodel - $4,000,000 valuation
• Wooddale Church remodel- $3,230,000 valuation
• Park Nicollet Clinic remodel- $2,700,000 valuation
• Climatech tenant finish - $2,000,000
• AVI remodel-$1,269,850
• Tesla interior finish-$1,059,400
• Crave tenant finish - $800,000
• Wunderlich-Malec interior remodel - $750,000
• BP Carwash - $703,951
• Walmart remodel - $668,000
• MedExpress interior remodel- $604,000
10
We expect businesses to continue to invest in Eden Prairie and to remain a favorable location to
conduct business.
Eden Prairie serves as the corporate headquarters location for many national and international
businesses including CH Robinson World Wide, GE Capital, United Healthcare Services,
numerous multi-tenant office building partnerships, Lifetouch Inc., SuperValu Inc, American
Family Mutual Insurance, MTS systems Corporation, and others.
Eden Prairie also has key locations for retailing including the City's mall which has
approximately 1.5 million square feet of shopping. The mall is part of the City's "Major Center
Area" or downtown. Stores include a 160,000 square foot Von Maur Department Store, a Barnes
and Noble Bookstore, an 18-screen AMC movie theater, and numerous restaurants.
The Southwest Station is also part of the City's downtown and includes the Southwest metro
transit hub and offices, 900 car parking structure, multiple restaurants and a luxury 236 unit
condominium complex. As part of the construction of the Southwest Light Rail Transit line, a
light rail transit station will be built at this location which will enable the bus service to transport
customers to their final destination.
Light Rail Transit(LRT)
The Southwest Light Rail Transit (LRT) line will be a high-frequency train serving Eden Prairie,
Minnetonka, Hopkins, St. Louis Park, and Minneapolis. It is part of the Green Line which
includes the Central Corridor LRT currently under construction. Therefore, riders of Southwest
LRT will be able to continue into St. Paul via the Central Corridor without changing trains.
The Southwest LRT line will also connect to other rail lines (Hiawatha, Northstar, and the future
Bottineau) and high-frequency bus routes in downtown Minneapolis, providing access to the
University of Minnesota, Minneapolis-St. Paul Airport, Mall of America, the State Capitol,
downtown St. Paul, Big Lake, and eventually the northern Twin Cities suburbs. Connections to
other rail lines will occur at the Intermodal Station in downtown Minneapolis. At this time, the
Southwest LRT is projected to open in 2021.
There will be four Light Rail stations in Eden Prairie. Eden Prairie's LRT projects include
planning and development of the stations, park-and-ride facilities, local roadway improvements,
sidewalks, trails, streetscape and other infrastructure. The station areas also have great potential
for additional housing,employment and shopping opportunities via infill or redevelopment.
11
United Health Group
The northeast corner of Eden Prairie has been transformed with the construction of the United
Health Group (UHG) campus and substantial road improvements along Shady Oak Road.
Construction started on the 1.5 million square feet of office space in 2013. Three eight story
buildings and a parking ramp have been completed. Another building will be built in the future.
The $240 M redevelopment project has transformed the wooded area just bordering Eden Prairie
into a state-of-the-art walkable corporate campus with space for a light rail transit station. A
light rail transit station will also be built at this location.
The City's healthy economic base and its sound financial condition have helped maintain the
highest bond rating possible from Moody's Investors Services and Standard and Poors.
Long-term Financial Planning
The City has implemented various financial/budget policies to guide the Council and staff when
making financial decisions to ensure the long-term stability and flexibility of City finances and
operations. These policies include the following:
• The original budget should be balanced with revenues equal to expenditures,
• One-time revenues will be used for one-time expenditures,
• The City will maintain fund balance for working capital in the general fund at 50% of the
next year's tax levy,
• The City will also maintain 10% of the next year's budget in fund balance for budget
stabilization and 5% of the next year's budget for budget balancing in the general fund,
• The City will confine long-term debt to capital improvements or projects that cannot be
financed from current revenues,and
• The City will maintain a ten-year capital improvement plan to provide for capital asset
acquisition,maintenance, replacement, and retirement.
The City's healthy economic base and its sound financial condition have helped maintained the
highest bond rating possible from Moody's Investors Services and Standard and Poor's.
Major Initiatives
Aspire Eden Prairie 2040
The City of Eden Prairie has started a multi-year planning process to update its Comprehensive
Plan called Aspire Eden Prairie 2040. Aspire Eden Prairie 2040 will serve as the City's official
guide for planning and development over the next 20 years, helping City leaders make
12
substantive decisions, determine policy and accomplish long-term objectives for the community.
It will include communitywide plans for land use,transportation,housing,parks and trails,water
resources, resilience and economic competitiveness, as well as detailed sub-area plans for key
locations in the community.
Shady Oak Road
In conjunction with United Health Group's business expansion in Eden Prairie, the City in
coordination with Hennepin County, MnDOT, and the City of Minnetonka constructed
improvements on Shady Oak Road (County Road 61) between and including the interchanges of
Highway 62 and Highway 212. The project was constructed in two phases called North and
South. The northern phase of the project was completed in 2013 and cost approximately $12
million dollars and was 100% assessed. The southern phase of the project was completed in 2016
and cost approximately $22 million dollars. This phase of the project was funded by State grant
funds,municipal state aid, Hennepin County, and special assessment.
Aquatics&Fitness Expansion
Work on the new and improved Aquatics Center and fitness studios which started in May of
2014 at the Community Center is now complete. This was a $20M project which included the
following improvements to the facility:
Pools
• The current pool was replaced with the following pools:
o An 8-lane competition pool which has water depths from 4.5 to 7 feet.
o A second competition pool which has water depths of 3.5 to 12 feet. This pool also
has two diving boards and a climbing wall.
• A recreational pool with zero-depth entry
• A water slide with plunge pool
• A hot tub
• Spectator seating for 300
• Men's and women's wet locker rooms
Fitness
• Expansion of the fitness floor and cardiovascular equipment
• Additional fitness studio
• Expansion of current fitness studio
• Accessible fitness area restrooms
The expansion improved aquatic and fitness service for the community. The community center
had 802,698 visitors in 2016.
13
Certificate of Achievement
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Eden
Prairie for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
December 31,2015.
The Certificate of Achievement is a prestigious national award-recognizing conformance with
the highest standards for preparation of state and local government financial reports. In order to
be awarded a Certificate of Achievement, a government unit must publish an easily readable and
efficiently organized comprehensive annual financial report whose contents conform to program
standards. Such comprehensive annual financial report must satisfy both generally accepted
accounting principles and applicable legal requirements. A Certificate of Achievement is valid for
a period of one year. The City of Eden Prairie has received a Certificate of Achievement every
year since 1990. We believe our current report continues to conform to the Certificate of
Achievement program requirements, and we are submitting it to GFOA.
In addition, the Government Finance Officers Association of the United States and Canada
(GFOA) presented the Distinguished Budget Presentation award to the City of Eden Prairie for
its Two Year Budget for the fiscal years beginning January 1, 2016 and 2017. In order to receive
this award, a government unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan and a communications device. The
award is valid for a period of two years only. The City of Eden Prairie has received a
Distinguished Budget Presentation award for every budget since 1998.
Also,the Government Finance Officers Association of the United States and Canada (GFOA) has
given an Award for Outstanding Achievement in Popular Annual Financial Reporting to the City
of Eden Prairie for its Popular Annual Financial Report for the fiscal year ended December 31,
2015. The Award for Outstanding Achievement in Popular Annual Financial Reporting is a
national award recognizing conformance with the highest standards for preparation of state and
local government financial reports. In order to receive an Award for Outstanding Achievement
in Popular Annual Financial Reporting, a government unit must publish a Popular Annual
Financial Report, whose contents conform to program standards of creativity, presentation,
understandability, and reader appeal. An Award for Outstanding Achievement in Popular
Annual Financial Reporting is valid for a period of one year only. The City of Eden Prairie has
received the award annually since 1998. We believe our current report continues to conform to
the Popular Annual Financial Reporting requirements, and we are submitting it to GFOA.
14
Acknowledgements
We would like to thank the Mayor and Council Members for their continued support in
planning and conducting the financial operations of the City in a responsible and progressive
manner. We would also like to express our appreciation to the employees of the Finance Division
for their contribution to the preparation of this report.
Respectfully submitted,
W, )-It .joi,,.,_ st, . tc__.
Rick Getschow Sue Kotchevar
City Manager Chief Financial Officer
15
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
( /
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Eden Prairie
Minnesota
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 2015
gfe fr e441
Executive BirectartEO
16
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
Citizens
Housing&Redevelopment
Boards and Commissions City Council Authority(HRA)'
• Board of Appeals and Equalizafilm 'City Council se ryes in this cap ciL}
• Conservation Commission
• Flying Cloud Airport Advisory Commission
• Heritage Preservation Commission
• Human Rights and Diversity Commission City Manager Office of the City Manager
• Parks,Rey&Natural Resources Commission
• Planning Commission
• Administration 1 City Clerk
• Communications
• Facilities
• Finance I Liquor Operations
Departments • H man Resources I Customer Service
• IT
Community Fire Parks and Recreation Police Pubic Works
Dev<elopinen t
. Assessing . [Cihling[nspeetions • CommunityCenter . Office ot the Police Chief . Engineering
. FoonoinirDevelopment . It nicrgencyPreparedness . Parks&Natural Resources . Investigations . Fleet Services
• Housi tag& . FirePrevention . Recreation Services • Patrol . SlrretsMaintenan:c
Comm unityServices . Fire Suppression • Support Operations . LTtilityOperations
. Planning
17
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2016
Principal Officials
Elected Officials:
Mayor (Term expiration 12/31/18) Nancy Tyra-Lukens
Council Member (Term expiration 12/31/16) Ron Case
Council Member (Term expiration 12/31/16) Brad Aho
Council Member (Term expiration 12/31/18) Sherry Butcher Wickstrom
Council Member (Term expiration 12/31/18) Kathy Nelson
Appointed Officials:
City Manager Rick Getschow
City Attorney Richard Rosow
Departments:
Chief of Police James DeMann
Community Development Director Janet Jeremiah
Fire Chief George Esbensen
Parks and Recreation Director Jay Lotthammer
Public Works Director Robert Ellis
18
19
aiftonLarsorAJlen LLP
aAconnec t.00m
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-
type activities, each major fund, and the aggregate remaining fund information of the City of Eden
Prairie (the City), as of and for the year ended December 31, 2016, and the related notes to the
financial statements, which collectively comprise the City's basic financial statements as listed in the
table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors'Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free from
material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditors' judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the City's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the City's internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
@A member of
Nexia
International
20
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major
fund, and the aggregate remaining fund information of the City of Eden Prairie as of December 31,
2016, and the respective changes in financial position, the budgetary comparison for the general fund,
and, where applicable, cash flows thereof for the year then ended in accordance with accounting
principles generally accepted in the United States of America.
Report on Summarized Comparative Information
We have previously audited the City of Eden Prairie's 2015 financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information,
and we expressed unmodified opinions on those financial statements in our report dated April 22, 2016.
In our opinion, the summarized comparative information presented herein as of and for the year ended
December, 31 2015 is consistent, in all material respects, with the audited financial statements from
which it has been derived.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis, modified approach for infrastructure assets, other post-
employment benefits plan — schedule of funding progress, schedule of the City's proportionate share of
net pension liability, and schedule of the City's contributions, as listed on the table of contents, be
presented to supplement the basic financial statements. Such information, although not a part of the
basic financial statements, is required by the Governmental Accounting Standards Board who
considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to
the required supplementary information in accordance with auditing standards generally accepted in
the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses
to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the
basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City of Eden Prairie's basic financial statements. The introductory section,
combining and individual nonmajor fund financial statements, and statistical information are presented
for purposes of additional analysis and are not a required part of the basic financial statements.
The combining and individual nonmajor fund financial statements are the responsibility of management
and were derived from and relate directly to the underlying accounting and other records used to
prepare the basic financial statements. Such information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and certain additional procedures, including
comparing and reconciling such information directly to the underlying accounting and other records
used to prepare the basic financial statements or to the basic financial statements themselves, and
other additional procedures in accordance with auditing standards generally accepted in the United
States of America. In our opinion, the information is fairly stated, in all material respects, in relation to
the basic financial statements as a whole.
21
Honorable Mayor
and Members of the City Council
City of Eden Prairie
Other Matters (Continued)
Other Information (Continued)
The introductory and statistical sections have not been subjected to the auditing procedures applied in
the audit of the basic financial statements, and accordingly, we do not express an opinion or provide
any assurance on it.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated April 28,
2017, on our consideration of the City of Eden Prairie's internal control over financial reporting and on
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements
and other matters. The purpose of that report is to describe the scope of our testing of internal control
over financial reporting and compliance and the result of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering City of Eden Prairie's
internal control over financial reporting and compliance.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
April 28, 2017
22
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
As management of the City of Eden Prairie, this section of the City's comprehensive annual financial
report presents a discussion and analysis of the City's financial activities during the fiscal year ended
December 31, 2016. This discussion and analysis should be read in conjunction with the transmittal
letter in the introductory section of this report.
Financial Highlights
The City as a Whole
• The assets and deferred outflow of resources of the City exceeded liabilities and deferred inflows of
resources by $381,410,756. Of this amount, $37,849,863 (unrestricted net position)may be used to
meet the City's ongoing obligations to citizens and creditors, $317,155,272 is invested in capital
assets, and$26,405,621 is restricted.
• The City's total net position decreased by $5,753,835 or 1.5%. The key factors in this decrease
included changes in Pension assumptions. Actuarial assumptions were changed, including the
lowering of the assumed investment return and discount rate. These changes contributed to the
increase in the net pension liability and the decrease in net position of$4,924,196 for governmental
activities and$492,541 for business-type activities.
• The City's total long-term liabilities increased by $29,239,257 or 40% in comparison with the prior
year. Contributing to the increase was the increase in the liability for pensions. The City's liability
for pensions is $50,572,467 compared to $21,914,397 in 2015.
Fund Financial Statements
• The City's governmental funds reported combined ending fund balances of$50,110,345, a decrease
of $1,964,866 or 3.8% in comparison with the prior year. The changes in fund balance can be
contributed to changes to various funds including the following:
• Decrease in fund balance of$3,895,689 in the Capital Improvement Maintenance fund, of which
details can be found in the "Other Major Funds"section.
• Increase in fund balance of $112,759 in the Public Improvement Construction fund due to
special assessment and other revenue being greater than expenditures.
• Increase in fund balance of$610,291 in the Shady Oak Road North fund due to the collection of
special assessment revenue.
• Increase in fund balance of$405,560 in the Shady Oak Road South fund due to transfers from the
utility funds to cover the utility costs of the project.
• Decrease in fund balance of $624,007 in the Aquatics & Fitness Expansion fund due to
construction costs.
23
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• Increase in fund balance of $441,539 in the Eden Prairie Road fund due to the collection of
special assessments to fund construction costs.
• Other governmental funds had an overall increase in fund balance of$373,386 due mainly to the
following increases and decreases:
• Increase in fund balance of $1,197,656 in the General Obligation Bonds 2016A for the
issuance to debt to refund the 2008B Bonds. The 2008B Bonds will be refunded in 2017.
• Decrease in fund balance of $790,389 in the Park Improvement fund due to project costs
being greater than current year revenue.
• Decrease in fund balance of $1,396,056 in the Project fund due to planned project
expenditures.
• Increase in fund balance of $1,351,367 in the West 70`' Street Extension fund. Bonds were
issues to cover construction costs.
• Approximately 72% of the combined fund balances in the governmental funds is unrestricted
and therefore available to meet the City's current and future needs.
Using This Annual Report
This annual report consists of a series of financial statements. The Statement of Net Position and the
Statement of Activities provide information about the activities of the City as a whole and present a
longer-term view of the City's finances. For governmental activities, the fund financial statements tell
how these services were financed in the short term as well as what remains for future spending. Fund
financial statements also report the City's operations in more detail than the government-wide
statements by providing information about the City's most significant funds. The remaining statements
provide financial information about activities for which the City acts solely as a trustee or agent for the
benefit of those outside of the government.
Reporting the City as a Whole
The Statement of Net Position and the Statement of Activities
One of the most important questions asked about the City's finances is "Is the City as a whole better off
or worse off as a result of the year's activities?" The Statement of Net Position and the Statement of
Activities report information about the City as a whole and about its activities in a way that helps answer
this question. These statements include all assets, deferred outflows of resources, liabilities and deferred
inflows of resources using the accrual basis of accounting, which is similar to the accounting used by
most private-sector companies. All of the current year's revenues and expenses are taken into account
regardless of when cash is received or paid.
24
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
These two statements report the City's net position and changes in them. You can think of the City's net
position - the difference between assets, deferred outflows of resources, liabilities, and deferred inflows
of resources - as one way to measure the City's financial health, or financial position. Over time,
increases or decreases in the City's net position is one indicator of whether its financial health is
improving or deteriorating. You will need to consider other nonfinancial factors, however, such as
changes in the City's property tax base and the condition of the City's roads, to assess the overall health
of the City.
In the Statement of Net Position and the Statement of Activities, we divide the City into two kinds of
activities:
• Governmental Activities - Most of the City's basic services are reported here, including general
government, public safety, public works, and parks and recreation. Property taxes, charges for
services, and capital grants and contributions finance most of these activities.
• Business-type Activities - The City charges a fee to customers to help it cover all or most of the cost
of certain services it provides. The City's utility system (Water, Sewer and Storm Drainage Funds)
and liquor operations are reported here.
Reporting the City's Most Significant Funds
Fund Financial Statements
The fund financial statements provide detailed information about the most significant funds - not the
City as a whole. Some funds are required to be established by State law and by bond covenants.
However, the City Council establishes many other funds to help it control and manage money for
particular purposes or to show that it is meeting legal responsibilities for using certain grants and other
money. The City's two kinds of funds - governmental and proprietary - use different accounting
approaches.
• Governmental funds - Most of the City's basic services are reported in governmental funds, which
focus on how money flows into and out of those funds and the balances left at year-end that are
available for spending. These funds are reported using an accounting method called modified
accrual accounting, which measures cash and all other financial assets that can readily be converted
to cash. The governmental fund statements provide a detailed short-term view of the City's general
government operations and the basic services it provides. Governmental fund information helps to
determine whether there are more or fewer financial resources that can be spent in the near future to
finance the City's programs. We describe the relationship between governmental activities (reported
25
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
in the Statement of Net Position and the Statement of Activities) and governmental funds in a
reconciliation provided after the fund financial statements.
• Proprietary funds - When the City charges customers for the services it provides - these services are
generally reported in proprietary funds. Proprietary funds are reported in the same way that all
activities are reported in the Statement of Net Position and the Statement of Activities.
The City of Eden Prairie maintains two different types of proprietary funds.
• Enterprise funds are the same as the business-type activities reported in the government-wide
statements but provide more detail and additional information, such as cash flows.
• Internal service funds are an accounting device used to accumulate and allocate costs internally
among the City's various functions. The City uses internal service funds to account for activities
pertaining to employee benefits, workers compensation, personal time off accruals, property
insurance,facilities,fleet services,and information technology.
The City as Trustee
Reporting the City's Fiduciary Responsibilities
All of the City's fiduciary activities are reported in a separate Statement of Fiduciary Net Position. The
City is fiduciary for resources collected and owed to others including developers and governmental
agencies. We exclude these activities from the City's other financial statements because the City cannot
use these assets to finance operations. The City is responsible for ensuring that the assets reported in
these funds are used for their intended purposes. The accounting used for fiduciary funds is much like
that used for proprietary funds.
The City as a Whole
The City's combined net position decreased from $387,164,591 to $381,410,756 but still maintained its
financial position. The key factors in the decrease are the changes in Pension assumptions. Actuarial
assumptions were changed for the return on market value of investments and the life expectancies of
employees. These two changes resulted in a decrease in net position of $4,924,196 for governmental
activities and a decrease of$492,541 for business-type activities. By far the largest portion of the City of
Eden Prairie's net position, $317,155,272 (approximately 83%) reflects its investment in capital assets
(e.g. land, buildings, machinery, and equipment) less any related debt used to acquire those assets that is
still outstanding. The City of Eden Prairie uses these capital assets to provide services to citizens;
consequently, these assets are not available for future spending. Although the City's investment in its
26
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
capital assets is reported net of related debt, it should be noted that the resources needed to repay this
debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate
these liabilities.
An additional portion of the City's net position $26,405,621 (approximately 7%), represents resources
that are subject to external restrictions on how they may be used. The remaining balance of unrestricted
net position, $37,849,863 (approximately 10%), may be used to meet the City's ongoing obligations to
citizens and creditors.
At the end of the current fiscal year, the City is able to report positive balances in all of the categories of
net position reported for the government as a whole.
The following schedule provides a summary of the City's net position as of December 31, 2016 (in
thousands):
Governmental Activities Business-Type activities Total
2016 2015 2016 2015 2016 2015
Current and Other Assets $ 78,462 $ 83,803 $ 20,858 $ 19,238 $ 99,320 $ 103,041
Capital Assets 235,024 233,594 129,111 130,597 364,135 364,191
Total Assets 313,486 317,397 149,969 149,835 463,455 467,232
Deferred Outflows 30,789 4,728 1,764 358 32,553 5,086
Total Assets and Deferred Outflows 344,275 322,125 151,733 150,193 496,008 472,318
Long-Term Liabilities Outstanding 93,564 67,209 8,394 5,510 101,958 72,719
Other Liabilities 5,434 8,078 1,217 1,480 6,651 9,558
Total Liabilities 98,998 75,287 9,611 6,990 108,609 82,277
Deferred Inflows 5,501 2,596 487 281 5,988 2,877
Total Liabilities and Deferred Inflows 104,499 77,883 10,098 7,271 114,597 85,154
Invested in Capital Assets 191,676 189,217 125,480 128,131 317,156 317,348
Restricted 26,406 23,113 - - 26,406 23,113
Unrestricted 21,694 31,912 16,155 14,792 37,849 46,704
Total Net Position $ 239,776 $ 244,242 $ 141,635 $ 142,923 $ 381,411 $ 387,165
Key elements of these changes are shown on the following page.
27
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities Business-Type Total
2016 2015 2016 2015 2016 2015
Revenues:
Program Revenues
Charges for Services $ 10,886 $ 11,066 $ 26,308 $ 26,071 $ 37,194 $ 37,137
Operating Grants and
Contributions 1,614 1,818 155 133 1,769 1,951
Capital Grants and
Contributions 6,455 19,028 2,929 1,126 9,384 20,154
General Revenues
Property Taxes 34,218 33,709 - - 34,218 33,709
Tax Increment 3,357 3,249 - - 3,357 3,249
Grants and Contributions 1,268 742 - - 1,268 742
Investment Income 419 273 101 58 520 331
Total Revenues 58,217 69,885 29,493 27,388 87,710 97,273
Expenses:
Administration 5,004 5,579 - - 5,004 5,579
Community Development 5,692 7,730 - - 5,692 7,730
Police 17,793 14,119 - - 17,793 14,119
Fire 7,542 6,324 - - 7,542 6,324
Public Works 11,036 17,652 - - 11,036 17,652
Parks and Recreation 15,133 12,862 - - 15,133 12,862
Interest on Long Term Debt 1,094 1,136 - - 1,094 1,136
Water - - 10,526 8,906 10,526 8,906
Wastewater - - 7,407 6,566 7,407 6,566
Stormwater - - 1,794 2,082 1,794 2,082
Liquor - - 10,443 10,370 10,443 10,370
Total Expenses 63,294 65,402 30,170 27,924 93,464 93,326
Changes in Net Position
Before Transfers (5,077) 4,483 (677) (536) (5,754) 3,947
Internal Transfers 611 (278) (611) 278 - -
Change in Net Position (4,466) 4,205 (1,288) (258) (5,754) 3,947
Net Position, January 1 244,242 240,037 142,923 143,181 387,165 383,218
Net Position, December 31 $ 239,776 $ 244,242 $ 141,635 $ 142,923 $ 381,411 $ 387,165
28
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities
Revenue by Source
Governmental Activity-Revenue by Source
Other Charges for
3% Services 19%
illi
Property Taxes and Grants and
Tax ]ncrement 64% Contributions 14%
• For the year, property taxes totaled $34,217,549 which is an increase of$508,640 or 1.5% from
2015. For 2016,the City budgeted for a 2.9% increase in property taxes. The increase in taxes was
less than what was budgeted due to abatements/appeals of taxes. The County is working on
decreasing the amount of time for processing tax appeals which reduced the City's delinquent tax
collections. The 2016 increase allows the City maintain service levels.
• Charges for services decreased by$179,478 or 1.6% from 2015. This was due mainly to decreased
revenue for Engineering overhead fees and building permits and fees. Offsetting the decrease is
the property insurance dividend and parks and recreation fees.
• Operating grants and contributions decreased by $204,070 or 11% from 2015. This was mainly
due a Community Development revolving loan received in 2015.
• Capital grants and contributions decreased by $12,572,677 or 66% from 2015. This was due
mainly to amounts received in 2015 for the Shady Oak Road South project including prepaids on
assessments, a grant from the State, and a contribution from the County.
29
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Expenses by Program
Governmental Activity-Expenses by Source
Administration
Parks& Other 8%
recreation 2°/0
24% Community
Development 9%
Police 23%
Public works 17%
Fire 12%
Expenses and Program Revenues-Governmental Activities
(in Thousands)
$20,000 -
$18,000
$16,000
$14,000 P
$12,000
$10,000
•expenses
$8,000 •program revenues
$6,000
$4,000
$2,000
$0
Pdm �\�y peg Po ce Fv o,Ke ao debtPUbC\c� dCecC t.e �
GommU o1g
PaL� _st
30
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Business-type Activities
For the business-type activities, charges for services accounts for 90% of revenues. The Water Fund and
Wastewater Fund had a negative change to net position of $2,666,516 and $807,394 respectively. The
negative changes were primarily due to depreciation. The Stormwater Fund had a positive change to net
assets of $2,603,461 due to the donation of capital assets from governmental activities. The Liquor
operations had a negative change in net position of$381,020. This was primarily due to the replacement
of the roof at the Den Road Liquor Store location.
Expenses and Program Revenues -Business-type Activities
(in Thousands)
$12,000
$10,000
$8.000 I
WM
$6,000 I ■Expenses
■
®Program revenues
$4,000
$2000 ' ■
$0 1 ■ �. ■
Water Wastewater Stormwater Liquor
31
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
The City's Funds
The General fund is the chief operating fund of the City of Eden Prairie. The General fund had positive
financial performance and the fund balance increased by $611,295. The table below reflects the changes
to the City's General fund balance.
2016 2015 Difference
Fund Balance:
Nonspendable $ 35,792 $ 22,947 $ 12,845
Restricted 286,942 - 286,942
Unassigned
Budget Stabilization 6,656,697 6,482,372 174,325
Working Capital 16,479,421 16,276,650 202,771
Unassigned 35,200 100,788 (65,588)
Total Fund Balance $ 23,494,052 $ 22,882,757 $ 611,295
Nonspendable Balances
The amounts classified as nonspenable consist of amounts that are not in spendable form, such as
prepaid assets.
Unassigned Balances
The unassigned fund balance consists of the budget stabilization balance and the working capital
balance.
Budget Stabilization
In compliance with City policy, $4,437,798 or 10% of the 2016 budget was maintained for budget
stabilization to be used for emergencies and maintenance of the City's Aaa bond rating. Also, $2,218,899
or 5% of the 2016 budget was maintained for budget balancing to be used for short term volatility in the
City's finances.
Working Capital
In compliance with City policy, 50% of the next year's tax levy or $16,514,621 is maintained for working
capital. This amount represents the amount needed to fund operations for the first six months of the
year. The City receives a tax settlement in December that funds operations until the next settlement in
June of the next year.
32
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Other Major Funds
The Capital Improvement Maintenance fund balance decreased by $3,895,689 in 2016. Revenue of
$1,877,571 was collected which includes the tax levy, special assessments, building rental income,
contributions, and investment income. Expenditures for the year include construction of a Cold Storage
Building, Staring Lake Playground replacement, Round Lake Phase II construction, Public Safety radio
replacement, and Miller Park parking, plaza, and trails. Transfer in include $700,000 from the Liquor
fund. Transfers out includes $275,000 to the CIP Trails fund for various trail improvement.
The Public Improvement Construction fund balance increased by$112,759 in 2016. Special assessments
of $176,705 and $195,654 of other revenue were collected. As of December 31, 2016, the fund had a
negative fund balance of $2,343,148. The deficit will be reduced with the collection of special
assessments and state aid.
The Shady Oak Road North fund balance increased by $610,291 in 2016 and now has a small fund
balance. The Shady Oak Road North project reconstructed Shady Oak Road from Rowland Road
through the Highway 62 interchange. This project is substantially complete and should be closed out in
2017.
The Shady Oak Road South fund balance increased by $405,560 in 2016. The Shady Oak Road South
project reconstructed Shady Oak Road from Flying Cloud Drive to Rowland Road. This project is
substantially complete and should be closed out in 2017.
The Aquatics & Fitness Expansion fund decreased by $624,007. The pool project upgraded the existing
pool and also added a pool to the Community Center. This project was completed with the grand
opening in April 2016. Final payment has yet to be made and naming rights revenue will be recognized
in the future.
The Eden Prairie Road fund increased by $441,539. Revenue of$488,956 was collected which consisted
of special assessments. The Eden Prairie Road project reconstructed Eden Prairie Road and also adds a
new creek crossing at Riley Creek. This project will be repaid with future special assessments.
The City's proprietary funds provide the same type of information found in the government-wide
financial statements,but in more detail.
Water fund sales through December 31,2016 totaled$7,649,111 which is an increase of$479,394 or 6.7%
from 2015 due to the following:
• Increase in sales by approximately$284,000 due to increased tier rates.
33
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• Increase in sales by approximately$54,000 due to the increase in the base charge.
• Increase in sales by approximately$134,000 due to the increase in water use.
Wastewater fund sales through December 31, 2016 totaled $5,789,584 which is an increase of$152,904
or 2.7% from 2015 due to the following:
• Increase in sales by approximately$179,000 due to the rate increase.
• Increase in sales by approximately$54,000 due to the increase in the base charge.
• Decrease in sales by approximately$80,000 due to decrease in sewer use.
Stormwater fund sales through December 31, 2016 totaled $2,118,416 which is an increase of$230,976
or 12.2% from 2015. The increase is due to the rate increase.
Liquor operations profit of $700,000 was transferred to the Capital Improvement Maintenance Fund.
Sales totaled $10,469,204 which is a decrease of $555,515 or 5% over 2015. Increased competition
impacted sales growth. The operation continues to provide value to customers and maintain customer
loyalty.
Budgetary Highlights
The General fund had positive operating results. Total revenues equaled $42,834,735 or 100% of the
amount budgeted. The budget performance included the following variances:
• A two percent allowance for uncollectible taxes which was needed to cover tax amounts abated,
• Positive performance for development revenue,grants,interest, and other revenue.
• Underperformance in recreation charges for services and fines and forfeits.
• Other items had positive and negative variances.
Even with the fluctuations 100% of budgeted revenue was collected.
Total expenditures equaled $42,631,526 or 98.8% of the budget. All departments except Police and Fire
have spent less than 100% of the amounts budgeted. Police and Fire have spent a small amount over
their budgets. Police is primarily due to overtime. The additional overtime was the result of covering
extra shifts due to officers on medical leave, retirements and an increase in caseloads. Fire was due to
additional hours required to train in new recruits.
34
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Capital Assets and Debt Administration
Capital Assets
At the end of 2016,the city had$364 million invested in capital assets. Major capital assets added during
the current fiscal year by fund include the following:
2016
Fund Project Name Additions
West 70th Street Extension Fund W.70th St -West Portion $ 467,896
Aquatics & Fitness Expansion CmtyCtr Pool Upgrade/Expansion 948,996
Shady Oak Road - South Shady Oak Rd / CR 61 - SOUTH 1,679,631
Pavement Management Fund Waterford Sump Pump System 551,301
Capital Improvement/Maintenance Starring Lake Playground Replacement 1,190,095
Round Lake Park - Phase II Renovation 1,606,605
Cold Storage Building 714,407
Sub-total 3,511,107
Total $7,158,931
Capital Assets (net of depreciation, in thousands)
Governmental Activities Business-type Activities Total
2016 2015 2016 2015 2016 2015
Land & Land Improv. $ 31,274 $ 31,814 $ 837 $ 884 $ 32,111 $ 32,698
Infrastructure 134,583 128,699 - - 134,583 128,699
Work in Progress 2,786 28,153 41 127 2,827 28,280
Distribution System - - 96,349 96,211 96,349 96,211
Buildings 56,892 35,921 27,383 28,466 84,275 64,387
Leasehold Improvements 15 19 321 405 336 424
Machinery& Equipment 1,029 1,169 4,005 4,258 5,034 5,427
Autos 3,858 4,049 175 239 4,033 4,288
Other Assets 4,587 3,770 - 7 4,587 3,777
Total $ 235,024 $ 233,594 $ 129,111 $ 130,597 $ 364,135 $ 364,191
35
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
The City has chosen to maintain infrastructure using the modified approach. This means the City does
not depreciate the cost of infrastructure but maintains the system at a "good condition" level or higher.
Additional information on the modified approach can be found in Note 1 of this report and additional
information on the City's capital assets can be found in Note 4 of this report.
The City's policy is to achieve an average rating of 60 (good condition) for all streets and trails. In the
summer of 2016, the City conducted a physical condition assessment. This assessment will be
performed every three years. As of December 31, 2016, the City's infrastructure system was rated at a
Pavement Condition Index (PCI) of 76.9%, which is higher than the City's policy level. The City's
infrastructure are constantly deteriorating resulting from the following factors: (1) traffic using the
system; (2) the sun's ultra-violet rays drying out and breaking down the top layer of pavement; (3) utility
company/private development trenching operations; (4) water damage from natural precipitation; and
(5) frost heave. The City is continuously taking actions to prolong the life of the system through short-
term maintenance activities such as pothole patching, crack sealing, seal coating, and overlaying. The
City expended $1,957,553 on infrastructure maintenance for the year ending December 31, 2016. These
expenditures delayed deterioration; however, the overall condition of the system was not improved
through these maintenance expenditures. The City has estimated that the amount of annual
expenditures required to maintain the City's infrastructure at the average PCI rating of good is
approximately$1,661,000.
Debt
At year-end, the City had approximately $102 million in bonds and other long-term liabilities
outstanding versus $73 million last year. The increase in other long-term liabilities is due mainly to the
increase of the Pension liability by$29 million. Refer to Note 11 in the Notes to Financial Statements for
a detailed schedule showing the City's long-term debt activity.
Economic Factors and Next Year's Budgets
The City's elected officials consider many factors when adopting the budget and determining fees for
service and fees that will be charged for the business-type activities. These factors include service levels,
the tax impact on the median value home, commercial/industrial and household growth, and inflation.
Currently, the 2017 general fund budgeted appropriations are $44,377,983 which is an increase of
$1,061,383 or 2.5% from the 2016 budget. Budgeted revenues less expenditures total ($220,943). Staff is
working on a budget amendment to better align revenue to expenditures and to balance the budget.
36
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Contacting the City's Financial Management
This financial report is designed to provide a general overview of the City's finances for those interested
in the government's finances. If you have questions about this report or need additional financial
information, contact the Finance Division at City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN
55344.
37
38
City of Eden Prairie, Minnesota
Statement of Net Position
December 31, 2016
Primary Government
Governmental Business-type
Activities Activities Total
ASSETS
Cash and Cash Equivalents $ 56,989,280 $ 16,877,836 $ 73,867,116
Receivables
Accounts 1,933,116 2,483,553 4,416,669
Interest 99,518 28,303 127,821
Due From Other Governments 543,576 76,880 620,456
Unremitted Taxes 22,749 - 22,749
Delinquent Taxes 137,531 - 137,531
Unremitted Special Assessments 694 5,217 5,911
Delinquent Special Assessments 6,671 303,852 310,523
Special Assessments 14,180,598 405,585 14,586,183
Unavailable Special Assessments 1,436,664 293,200 1,729,864
Internal Balances 1,257,363 (1,257,363) -
Inventories 104,436 1,301,113 1,405,549
Net Pension Asset 216,585 - 216,585
Prepaid Items 418,265 340,194 758,459
Land Held for Resale 721,800 - 721,800
Restricted Cash and Cash Equivalents 392,704 - 392,704
Capital Assets
Nondepreciable
Land 22,022,728 766,958 22,789,686
Infrastructure 134,583,110 - 134,583,110
Work in Progress 2,785,991 41,431 2,827,422
Depreciable Buildings, Property and Equipment, Net 75,632,219 128,302,662 203,934,881
Total Assets 313,485,598 149,969,421 463,455,019
DEFERRED OUTFLOWS OF RESOURCES
Loss on Refunding of Debt 185,566 - 185,566
Pensions 30,603,669 1,763,618 32,367,287
Total Deferred Outflows of Resources 30,789,235 1,763,618 32,552,853
Total Assets and Deferred Outflows of Resources 344,274,833 151,733,039 496,007,872
The notes to financial statements are an integral part of this statement 39
City of Eden Prairie, Minnesota
Statement of Net Position
December 31, 2016
Primary Government
Governmental Business-type
Activities Activities Total
LIABILITIES
Accounts and Contracts Payable 3,428,246 1,011,247 4,439,493
Salaries Payable 435,054 69,747 504,801
Investment Interest Payable 13,779 - 13,779
Interest Payable 492,343 4,984 497,327
Due to Other Governments 239,353 125,831 365,184
Unearned Revenue 825,271 5,208 830,479
Net OPEB
Due in More Than One Year 1,487,423 242,007 1,729,430
Net Pension
Due in More Than One Year 46,340,420 4,232,047 50,572,467
Bonds Payable
Due Within One Year 4,500,000 465,000 4,965,000
Due in More Than One Year 39,033,966 3,166,427 42,200,393
Capital lease payable
Due Within One Year 55,208 - 55,208
Due in More Than One Year 231,734 - 231,734
Compensated Absences
Due Within One Year 941,101 141,211 1,082,312
Due in More Than One Year 974,457 146,973 1,121,430
Total Liabilities 98,998,355 9,610,682 108,609,037
DEFERRED INFLOWS OF RESOURCES
Pensions 5,500,752 487,327 5,988,079
Total Deferred Inflows of Resources 5,500,752 487,327 5,988,079
Total Liabilities and Deferred Inflows 104,499,107 10,098,009 114,597,116
NET POSITION
Net Investment in Capital Assets 191,675,648 125,479,624 317,155,272
Restricted for Perpetual Care, Nonexpendable 144,219 - 144,219
Restricted for Debt Service 7,030,882 - 7,030,882
Restricted for Special Assessments 9,754,030 - 9,754,030
Restricted for Tax Increment 1,790,930 - 1,790,930
Restricted for Police 6,190 - 6,190
Restricted for Fire 286,942 - 286,942
Restricted for Public Works 5,077,602 - 5,077,602
Restricted for Parks and Recreation 148,414 - 148,414
Restricted for Historical and Cultural 15,681 - 15,681
Restricted for Net Pension Asset 2,150,731 - 2,150,731
Unrestricted 21,694,457 16,155,406 37,849,863
Total Net Position $ 239,775,726 $ 141,635,030 $ 381,410,756
The notes to financial statements are an integral part of this statement 40
City of Eden Prairie, Minnesota
Statement of Activities
For the Year Ended December 31, 2016
Program Revenue
Operating Capital
Charges for Grants and Grants and
Expenses Services Contributions Contributions
FUNCTIONS/PROGRAMS
Primary Government
Governmental Activities
Administration $ 5,003,957 $ 1,442,068 $ - $ -
Community Development 5,692,215 152,708 363,395 187,850
Police 17,793,494 1,131,502 629,570 150,137
Fire 7,542,196 2,315,725 489,073 18,400
Public Works 11,035,229 330,709 72,810 5,938,146
Parks and Recreation 15,133,618 5,513,331 59,415 160,858
Interest on Long Term Debt 1,093,720 - - -
Total Governmental Activities 63,294,429 10,886,043 1,614,263 6,455,391
Business-Type Activities
Water 10,526,151 7,675,337 48,242 1,127,354
Wastewater 7,407,149 5,789,584 42,529 1,134,508
Stormwater 1,793,588 2,095,629 58,193 667,307
Liquor 10,443,421 10,747,887 6,077 -
Total Business-Type Activities 30,170,309 26,308,437 155,041 2,929,169
Total Primary Government $ 93,464,738 $ 37,194,480 $ 1,769,304 $ 9,384,560
General Revenues
Taxes
Property Taxes, Levied for General Purposes
Property Taxes, Levied for Debt Service
Tax Increment
Grants and Contributions Not Restricted to Specific Programs
Investment Income
Transfers
Total General Revenues and Transfers
Change in Net Position
Net Position - Beginning
Net Position - Ending
The notes to financial statements are an integral part of this statement 41
Net (Expense) Revenue
and Changes in Net Position
Governmental Business-type
Activities Activities Total
$ (3,561,889) $ - $ (3,561,889)
(4,988,262) - (4,988,262)
(15,882,285) - (15,882,285)
(4,718,998) - (4,718,998)
(4,693,564) - (4,693,564)
(9,400,014) - (9,400,014)
(1,093,720) - (1,093,720)
(44,338,732) - (44,338,732)
- (1,675,218) (1,675,218)
- (440,528) (440,528)
1,027,541 1,027,541
- 310,543 310,543
(777,662) (777,662)
(44,338,732) (777,662) (45,116,394)
31,678,327 - 31,678,327
2,539,222 - 2,539,222
3,357,247 - 3,357,247
1,268,257 - 1,268,257
418,849 100,657 519,506
610,969 (610,969) -
39,872,871 (510,312) 39,362,559
(4,465,861) (1,287,974) (5,753,835)
244,241,587 142,923,004 387,164,591
$ 239,775,726 $ 141,635,030 $ 381,410,756
The notes to financial statements are an integral part of this statement 42
43
CITY OF EDEN PRAIRIE,MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31,2016
Capital Projects
Capital Public Shady Oak Shady Oak
Improvement Improvement Road Road
General Maintenance Construction North South
ASSETS
Cash and Investments $ 23,890,750 $ 3,608,246 $ - $ 32,960 $ 5,973,937
Receivables
Accounts 390,231 126,779 - - -
Interest 30,267 17,097 - 266 8,681
Due From Other Governments 39,616 - - - -
Unremitted Taxes 14,066 260 - - -
Delinquent Taxes 137,103 428 - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - 1,572 3,997 - -
Deferred Special Assessments - - 664,658 8,052,654 -
Special Deferred Special Assessments - 97,093 206,254 - -
Due From Other Funds - 4,036,149 - - -
AdvancestoOtherFunds - 1,100,193 - - -
Prepaid Items 35,792 - - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments With Escrow Agent 286,942 - - - -
Total Assets $ 24,824,767 $ 8,987,817 $ 874,909 $ 8,085,880 $ 5,982,618
LIABILITIES
Accounts and Contracts Payable $ 582,540 $ 290,523 $ 15,307 $ 1,294 $ 425,857
Salaries Payable 397,140 - - - -
Investment Interest Payable - - 4,424 - -
Due to Other Governments 60,163 - - - -
Due to Other Funds - - 2,323,417 - -
Unearned Revenue 152,624 146,862 - - -
Total Liabilities 1,192,467 437,385 2,343,148 1,294 425,857
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Grants 1,145 - - - -
Unavailable Revenue-Property Taxes 137,103 428 - - -
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - 98,665 874,909 8,052,654 -
Total Deferred Inflows of Resources 138,248 99,093 874,909 8,052,654 -
FUND BALANCES
Nonspendable 35,792 - - - -
Restricted 286,942 - - 31,932 4,576,761
Assigned - 8,451,339 - - 980,000
Unassigned 23,171,318 - (2,343,148) - -
Total Fund Balance 23,494,052 8,451,339 (2,343,148) 31,932 5,556,761
Total Liabilities,Deferred Inflows of
Resources,and Fund Balance $ 24,824,767 $ 8,987,817 $ 874,909 $ 8,085,880 $ 5,982,618
The notes to financial statements are an integral part of this statement 44
CITY OF EDEN PRAIRIE,MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31,2016
Capital Projects
Aquatics Eden Other Total
&Fitness Prairie Governmental Governmental
Expansion Road Funds Funds
ASSETS
Cash and Investments $ 784,126 $ - $ 15,227,626 $ 49,517,645
Receivables
Accounts - - 613,082 1,130,092
Interest 1,526 - 29,670 87,507
Due From Other Governments - - 478,932 518,548
Unremitted Taxes - - 8,423 22,749
Delinquent Taxes - - - 137,531
Unremitted Special Assessments - 464 230 694
Delinquent Special Assessments - 190 912 6,671
Deferred Special Assessments - 785,751 4,677,535 14,180,598
Special Deferred Special Assessments - 1,012,555 120,762 1,436,664
Due From Other Funds - - 1,045,610 5,081,759
Advances to Other Funds - - - 1,100,193
Prepaid Items - - 106,751 142,543
Land Held for Resale - - 721,800 721,800
Notes Receivable - - 296,273 296,273
Loan Receivable - - 169,000 169,000
Cash and Investments With Escrow Agent - - 105,762 392,704
Total Assets $ 785,652 $ 1,798,960 $ 23,602,368 $ 74,942,971
LIABILITIES
Accounts and Contracts Payable $ 953,242 $ 3,349 $ 445,350 $ 2,717,462
Salaries Payable - - 3,270 400,410
Investment Interest Payable - 3,036 6,319 13,779
Due to Other Governments - - 9,624 69,787
Due to Other Funds - 1,555,562 1,045,610 4,924,589
Unearned Revenue 254,746 - 220,758 774,990
Total Liabilities 1,207,988 1,561,947 1,730,931 8,901,017
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Grants - - - 1,145
Unavailable Revenue-Property Taxes - - - 137,531
Unavailable Revenue-Revolving Loan - - 169,000 169,000
Unavailable Revenue-Special Assessments - 1,798,496 4,799,209 15,623,933
Total Deferred Inflows of Resources - 1,798,496 4,968,209 15,931,609
FUND BALANCES
Nonspendable - - 250,970 286,762
Restricted - - 7,067,853 11,963,488
Assigned - - 10,368,095 19,799,434
Unassigned (422,336) (1,561,483) (783,690) 18,060,661
Total Fund Balance (422,336) (1,561,483) 16,903,228 50,110,345
Total Liabilities,Deferred Inflows of
Resources,and Fund Balance $ 785,652 $ 1,798,960 $ 23,602,368 $ 74,942,971
The notes to financial statements are an integral part of this statement 45
City of Eden Prairie, Minnesota
Governmental Funds
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position
December 31, 2016
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Total Fund Balance-Governmental Funds $ 50,110,345
1. Capital assets used in Governmental Activities are not financial resources and
therefore are not reported as assets in governmental funds.
Cost of Capital Assets 266,360,147
Less Accumulated Depreciation (36,526,352)
2. Long term liabilities, including bonds payable, are not due and payable in the
current period and therefore are not reported as liabilities in the funds.
Long-term liabilities at year end consist of:
Bond Principal Payable Net (43,533,966)
Capital Lease (286,942)
Deferred Loss on Refunding 185,566
Net Pension Liability and Related Deferred Inflows of Resources (51,841,172)
3. Long term receivables are not due and payable in the current period and therefore
are not reported as liabilities in the funds.
Long-term receivables at year end consist of:
Net Pension Asset and Related Deferred Outflows of Resources 30,820,254
4. Taxes and special assessment receivable will be collected in future years, but are
not available soon enough to pay for the current period's expenditures and therefore
are deferred in the funds. 15,762,609
5. Grants and loan receivable will be collected in future years, but are not available
soon enough to pay for the current period's expenditures and therefore are
deferred in the funds. 169,000
6. Governmental funds do not report a liability for accrued interest on long-term debt (492,343)
until due and payable.
7. Internal Service Funds are used by management to charge the costs of employee
benefits to individual funds. The assets and liabilities of the Internal Service Fund
are included in Governmental Activities in the Statement of Net Position. 9,012,075
8. Internal Service Funds are used by management to charge the costs of employee
benefits to individual funds. The assets and liabilities of the Internal Service Fund
are included in Business-type Activities in the Statement of Net Position. 36,505
Net Position -Governmental Activities $ 239,775,726
The notes to financial statements are an integral part of this statement 46
City of Eden Prairie,Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2016
Capital Projects
Capital Public Shady Oak Shady Oak
Improvement Improvement Road Road
General Maintenance Construction North South
REVENUES
General Property Taxes $ 31,365,122 $ 97,852 $ - $ - $ -
Special Assessments - - 176,705 2,079,200 267,510
Penalties and Interest 18,151 - - - -
Licenses and Permits 3,770,890 - - - -
Intergovernmental Revenue 1,479,880 - - - -
Charges for Services 5,325,932 - - - -
Fines and Forfeits 339,823 - - - -
Investment Income 104,189 181,495 - 1,197 27,885
Rental - 1,208,954 - - -
Other 430,748 389,270 195,654 330,608 -
Total Revenues 42,834,735 1,877,571 372,359 2,411,005 295,395
EXPENDITURES
Current
Administration 4,118,176 162,489 - - -
Community Development 2,180,541 - - - -
Police 13,775,455 - - - -
Fire 5,699,308 - - - -
Public Works 5,757,839 - - - -
Parks and Recreation 10,983,233 15,321 - - -
Interest on Interfund Borrowing - 15,537 - -
Capital Outlay
Administration - 276,500 - - -
Police - 115,918 - - -
Fire - 1,035,321 - - -
Public Works 70,430 915,903 325,939 100,714 869,835
Parks and Recreation - 3,971,445 - - -
Debt Service
Principal 45,369 - - - -
Interest 1,175 - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 42,631,526 6,492,897 341,476 100,714 869,835
Excess of Revenues Over(Under)Expenditures 203,209 (4,615,326) 30,883 2,310,291 (574,440)
OTHER FINANCING SOURCES(USES)
Issuance of Debt 286,942 - - - -
Premium - - - - -
Transfers In 271,144 994,637 81,876 - 980,000
Transfers Out (150,000) (275,000) - (1,700,000) -
Total Other Financing Sources(Uses) 408,086 719,637 81,876 (1,700,000) 980,000
Net Change in Fund Balances 611,295 (3,895,689) 112,759 610,291 405,560
Fund Balance(Deficit)-Beginning 22,882,757 12,347,028 (2,455,907) (578,359) 5,151,201
Fund Balance(Deficit)-Ending $ 23,494,052 $ 8,451,339 $ (2,343,148) $ 31,932 $ 5,556,761
The notes to financial statements are an integral part of this statement 47
City of Eden Prairie,Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2016
Capital Projects
Aquatics Eden Other Total
&Fitness Prairie Governmental Governmental
Expansion Road Funds Funds
REVENUES
General Property Taxes $ - $ - $ 6,092,386 $ 37,555,360
Special Assessments - 488,956 584,009 3,596,380
Penalties and Interest - - - 18,151
Licenses and Permits - - 2,246,633 6,017,523
Intergovernmental Revenue - - 882,537 2,362,417
Charges for Services - - - 5,325,932
Fines and Forfeits - - 7,000 346,823
Investment Income - - 103,231 417,997
Rental - - 59,303 1,268,257
Other 10,871 - 623,709 1,980,860
Total Revenues 10,871 488,956 10,598,808 58,889,700
EXPENDITURES
Current
Administration - - - 4,280,665
Community Development - - 3,355,489 5,536,030
Police - - 142,222 13,917,677
Fire - - - 5,699,308
Public Works - - 171,332 5,929,171
Parks and Recreation - - 10,291 11,008,845
Interest on Interfund Borrowing 1,494 9,865 23,058 49,954
Capital Outlay
Administration - - 131,830 408,330
Police - - - 115,918
Fire - - - 1,035,321
Public Works - 37,552 5,519,351 7,839,724
Parks and Recreation 953,480 - 809,258 5,734,183
Debt Service
Principal - - 3,370,000 3,415,369
Interest - - 1,147,369 1,148,544
Fiscal Agent Fees - - 66,043 66,043
Total Expenditures 954,974 47,417 14,746,243 66,185,082
Excess of Revenues Over(Under)Expenditures (944,103) 441,539 (4,147,435) (7,295,382)
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - 2,360,000 2,646,942
Premium - - 73,836 73,836
Transfers In 320,096 - 2,935,001 5,582,754
Transfers Out - - (848,016) (2,973,016)
Total Other Financing Sources(Uses) 320,096 - 4,520,821 5,330,516
Net Change in Fund Balances (624,007) 441,539 373,386 (1,964,866)
Fund Balance(Deficit)-Beginning 201,671 (2,003,022) 16,529,842 52,075,211
Fund Balance(Deficit)-Ending $ (422,336) $ (1,561,483) $ 16,903,228 $ 50,110,345
The notes to financial statements are an integral part of this statement 48
City of Eden Prairie,Minnesota
Reconciliation of the Statement of Revenues and Expenditures,and Changes in Fund
Balances of Governmental Funds to the Statement of Activities
For the Year Ended December 31,2016
Total net change in fund balances-governmental funds $ (1,964,866)
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because:
1. Capital outlays are reported in Governmental Funds as expenditures. However, in the Statement of
Activities,the cost of those assets is allocated over the estimated useful life's as depreciation expense.
Capital Outlays 9,766,897
Depreciation Expense (2,959,551)
The net effect of the disposal of capital assets
Contributed to Enterprise funds (1,998,769)
Disposals (3,817,916)
Accumulated Depreciation on Disposals 831,659
2. Principal payments of long-term debt consumes the current financial resources of Governmental
Funds, However they have no effect on Net Position. 3,415,369
3. Interest on long-term debt in the statement of activities differs from the amount reported in the
Governmental Funds because interest is recognized as an expenditure in the funds when it is due
thus requires use of current financial resources. In the Statement of Activities, however interest
expense is recognized as the interest accrues, regardless of when it is due. 29,499
4. The issuance of long-term debt provides current financial resources to Governmental Funds and has
no effect on Net Position.These amounts are reported in the Governmental Funds as a source of
financing.These amounts are not shown as revenue in the Statement of Activities, but rather
constitute long-term liabilities in the Statement of Net Position. (2,646,942)
5. Governmental Funds report debt issuance premiums and discounts as another financing source or
use at the time of issuance. Premiums and discounts are reported as an unamortized asset or liability
in the Government-wide financial statements.
Premiums (73,836)
Amortization of Premiums/Discounts 114,286
6. Refunding losses are recognized when paid in the governmental funds but amortized over the life of the
debt in the Statement of Activities. (22,918)
7. Taxes and special assessments receivable will be collected in future years, but are not available soon
enough to pay for the current period's expenditures,and therefore are deferred in the funds. (664,885)
8. Grants and loan receivable will be collected in future years, but are not available soon enough to pay for
the current period's expenditures,and therefore are deferred in the funds. (9,728)
9. Some pension expenses reported in the Statement of Activities do not require the use of
current financial resources and,therefore are not reported as expenditures.
Change in Net Pension Asset/Liability and Related Deferred Outflows/Inflows of Resources (4,924,196)
10. Internal Service Funds are used by management to charge the costs of employee benefits to individual
funds.The net revenue of these activities is reported in Governmental Activities. 423,531
11. Internal Service Funds are used by management to charge the costs of employee benefits to individual
funds.The net revenue of these activities is reported in Business Type Activities. 36,505
Change in Net Position-Governmental Activities $ (4,465,861)
The notes to financial statements are an integral part of this statement 49
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changes in Fund Balance-Budget and Actual
For the Year Ended December 31,2016
With Comparative Actual Amounts For the Year Ended December 31,2015
2016 2015
Budget Budget Variance
Original Final Actual Over/(Under) Actual
REVENUES
Taxes and Special Assessments
General Property Taxes $ 31,396,897 $ 31,396,897 $ 31,365,122 $ (31,775) $ 30,667,752
Penalty and Interest 46,000 46,000 18,151 (27,849) 19,615
Total Taxes and Special Assessments 31,442,897 31,442,897 31,383,273 (59,624) 30,687,367
Licenses and Permits
Liquor, Beer and Wine Licenses 323,725 323,725 320,900 (2,825) 323,592
Business Licenses 38,514 38,514 38,708 194 36,060
Dog Registration Licenses 20,020 20,020 20,853 833 15,957
Building Permits and Fees 2,120,000 2,120,000 2,303,405 183,405 3,059,075
Cable TV 813,000 813,000 876,579 63,579 841,950
Other Permits 190,210 190,210 210,445 20,235 190,560
Total Licenses and Permits 3,505,469 3,505,469 3,770,890 265,421 4,467,194
Intergovernmental Revenue
Police Pension Aid 500,000 500,000 543,674 43,674 515,091
Fire Relief Association Aid 414,000 414,000 447,848 33,848 435,948
State Street Aid 68,866 68,866 72,810 3,944 68,865
Police Training 20,000 20,000 20,010 10 22,323
Grants 65,000 65,000 227,356 162,356 217,830
PERA Aid 52,384 52,384 52,384 - 52,384
School Liaison 115,798 115,798 115,798 - 115,798
Total Intergovernmental Revenue 1,236,048 1,236,048 1,479,880 243,832 1,428,239
Charges for Services
Public Safety 102,500 102,500 142,439 39,939 127,491
Recreation
Community Center 4,522,205 4,522,205 4,117,798 (404,407) 3,648,608
Organized Athletics 277,520 277,520 211,610 (65,910) 231,173
Youth Programs 333,900 333,900 344,338 10,438 339,777
Oak Point Pool 59,500 59,500 93,785 34,285 115,694
Outdoor Center 71,050 71,050 76,564 5,514 63,980
Park Facilities 92,550 92,550 108,038 15,488 108,080
Arts Center 69,700 69,700 65,056 (4,644) 69,122
Senior Center 102,150 102,150 102,671 521 105,777
Arts 24,610 24,610 25,037 427 23,659
Special Events 500 500 - (500) -
Therapeutic Recreation 24,000 24,000 38,596 14,596 31,457
Total Recreation 5,577,685 5,577,685 5,183,493 (394,192) 4,737,327
Total Charges for Services 5,680,185 5,680,185 5,325,932 (354,253) 4,864,818
Fines and Forfeits 500,000 500,000 339,823 (160,177) 337,759
Investment Income 50,000 50,000 104,189 54,189 69,284
Other Revenue 254,000 254,000 430,748 176,748 465,066
Total Revenues $ 42,668,599 $ 42,668,599 $ 42,834,735 $ 166,136 $ 42,319,727
The notes to financial statements are an integral part of this statement 50
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2016 Continued
With Comparative Actual Amounts For the Year Ended December 31,2015
2016 2015
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES
Current
Administration
Legislative $ 277,804 $ 277,804 $ 304,512 $ 26,708 $ 271,666
Office of the City Manager 426,091 426,091 384,470 (41,621) 365,239
Legal Counsel 510,110 510,110 547,717 37,607 473,612
City Clerk 295,850 295,850 286,791 (9,059) 141,467
Communications 533,510 533,510 530,114 (3,396) 507,396
Finance 832,336 832,336 829,385 (2,951) 817,520
Customer Service 390,660 390,660 364,591 (26,069) 355,511
Human Resources 940,209 940,209 870,596 (69,613) 877,321
Total Administration 4,206,570 4,206,570 4,118,176 (88,394) 3,809,732
Community Development
Assessing 1,007,173 1,007,173 944,812 (62,361) 974,127
Planning 604,722 697,410 562,924 (134,486) 553,042
Community Development Administration 242,854 242,854 214,726 (28,128) 222,024
Economic Development 118,791 126,891 125,739 (1,152) 122,765
Housing&Community Services 339,381 339,381 332,340 (7,041) 319,104
Total Community Development 2,312,921 2,413,709 2,180,541 (233,168) 2,191,062
Police 13,583,186 13,583,186 13,775,455 192,269 13,474,840
Fire
Fire 4,346,770 4,346,770 4,489,933 143,163 4,486,962
Inspections 1,120,587 1,120,587 1,104,264 (16,323) 1,120,321
Public Safety Communications 184,919 184,919 105,111 (79,808) 147,464
Total Fire 5,652,276 5,652,276 5,699,308 47,032 5,754,747
Public Works
Engineering 1,564,916 1,564,916 1,465,073 (99,843) 1,340,326
Street Maintenance 3,667,732 3,667,732 3,519,519 (148,213) 3,505,161
Street Lighting 962,500 962,500 843,677 (118,823) 842,256
Total Public Works 6,195,148 6,195,148 5,828,269 (366,879) 5,687,743
The notes to financial statements are an integral part of this statement 51
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2016 Continued
With Comparative Actual Amounts For the Year Ended December 31,2015
2016 2015
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES(Continued)
Current(Continued)
Parks and Recreation
Park Maintenance 3,824,087 3,824,087 3,670,496 (153,591) 3,701,939
Community Center 4,253,858 4,253,858 4,389,682 135,824 4,031,290
Youth Programs 475,499 475,499 452,726 (22,773) 443,878
Senior Center 378,738 378,738 374,465 (4,273) 384,945
Park Administration 414,036 414,036 386,441 (27,595) 382,658
Organized Athletics 299,057 299,057 268,796 (30,261) 252,591
Recreation Administration 310,685 310,685 295,495 (15,190) 283,562
Arts Center 278,517 278,517 283,316 4,799 268,259
Therapeutic Recreation 190,629 190,629 201,152 10,523 192,350
Outdoor Center 202,486 202,486 211,927 9,441 200,606
Oak Point Pool 74,171 74,171 94,441 20,270 126,912
Arts 124,317 124,317 137,935 13,618 124,608
Special Events 109,018 109,018 95,655 (13,363) 100,680
Park Facilities 59,050 59,050 59,261 211 52,511
Beaches 75,018 75,018 61,445 (13,573) 47,670
Total Parks and Recreation 11,069,166 11,069,166 10,983,233 (85,933) 10,594,459
Debt Service
Principal 45,370 45,370 45,369 (1) 44,224
Interest 1,175 1,175 1,175 - 2,321
Total Debt Service 46,545 46,545 46,544 (1.00) 46,545
Total Expenditures 43,065,812 43,166,600 42,631,526 (535,074) 41,559,128
Excess(Deficiency)of Revenues Over Expenditures (397,213) (498,001) 203,209 701,210 760,599
OTHER FINANCING SOURCES/(USES)
Issuance of Debt - - 286,942 286,942 -
Transfers In 270,000 270,000 271,144 1,144 271,865
Transfers Out (150,000) (150,000) (150,000) - (486,338)
Proceeds from Disposition of Capital Assets - - - - 4,600
Total Other Financing Sources/(Uses) 120,000 120,000 408,086 288,086 (209,873)
Net Change in Fund Balance $ (277,213) $ (378,001) 611,295 $ 989,296 550,726
Fund Balance,January 1 22,882,757 22,332,031
Fund Balance,December 31 $ 23,494,052 $ 22,882,757
The notes to financial statements are an integral part of this statement 52
CITY OF EDEN PRAIRIE,MINNESOTA
PROPRIETARY FUNDS
STATEMENT OF NET POSITION
DECEMBER 31,2016
Governmental
Activities
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
ASSETS
Current Assets:
Cash and Investments $ 10,642,350 $ 4,144,424 $ 793,218 $ 1,334,349 $ 16,914,341 $ 7,435,130
Receivables:
Accounts 982,062 1,089,259 411,279 953 2,483,553 337,751
Interest 16,965 8,206 749 2,383 28,303 12,011
Due From Other Governments 13,853 41,989 21,038 - 76,880 25,028
Unremitted Special Assessments 4,765 452 - - 5,217 -
Delinquent Special Assessments 297,386 6,466 - - 303,852 -
Deferred Special Assessments 88,687 133,031 183,867 - 405,585 -
Special Deferred Special Assessments 117,280 175,920 - - 293,200 -
Inventory - - - 1,301,113 1,301,113 104,436
Prepaid Items 1,372 333,142 220 5,460 340,194 275,722
Total Current Assets 12,164,720 5,932,889 1,410,371 2,644,258 22,152,238 8,190,078
Noncurrent Assets
Capital Assets:
Property,Plant and Equipment 132,356,333 82,279,347 49,410,487 3,310,168 267,356,335 8,637,136
Less Accumulated Depreciation (70,549,040) (44,301,274) (22,198,074) (1,196,896) (138,245,284) (3,446,883)
Total Noncurrent Assets 61,807,293 37,978,073 27,212,413 2,113,272 129,111,051 5,190,253
Total Assets 73,972,013 43,910,962 28,622,784 4,757,530 151,263,289 13,380,331
DEFERRED OUTFLOWS OF RESOURCES
Pensions 839,817 419,909 83,982 419,910 1,763,618 -
Total Deferred Outflows of Resources 839,817 419,909 83,982 419,910 1,763,618 -
Total Assets and Deferred Outflows of Resources 74,811,830 44,330,871 28,706,766 5,177,440 153,026,907 13,380,331
LIABILITIES
Current Liabilities:
Accounts Payable 265,857 35,967 38,992 670,431 1,011,247 710,784
Salaries Payable 33,163 15,435 2,524 18,625 69,747 34,644
Bond Interest Payable 4,071 913 - - 4,984 -
Due to Other Governments 3,188 - 1,925 120,718 125,831 169,566
Due to Other Funds - - 157,170 - 157,170 -
Unearned Revenue - - - 5,208 5,208 50,281
Current Portion of Bonds Payable 375,000 90,000 - - 465,000 -
Current Portion of Compensated Absences 86,705 20,299 13,732 20,475 141,211 941,101
Total Current Liabilities 767,984 162,614 214,343 835,457 1,980,398 1,906,376
Noncurrent Liabilities:
NetOPEB 126,433 68,724 12,157 34,693 242,007 1,487,423
Net Pension 2,015,261 1,007,630 201,526 1,007,630 4,232,047 -
Bonds Payable 2,874,463 291,964 - - 3,166,427 -
Advances from Other Funds - - 1,100,193 - 1,100,193 -
Compensated Absences 90,244 21,127 14,292 21,310 146,973 974,457
Total Noncurrent Liabilities 5,106,401 1,389,445 1,328,168 1,063,633 8,887,647 2,461,880
Total Liabilities 5,874,385 1,552,059 1,542,511 1,899,090 10,868,045 4,368,256
DEFERRED INFLOWS OF RESOURCES
Pensions 232,061 116,030 23,206 116,030 487,327 -
Total Deferred Inflows of Resources 232,061 116,030 23,206 116,030 487,327 -
Total Liabilities and Deferred Inflows of Resources 6,106,446 1,668,089 1,565,717 2,015,120 11,355,372 4,368,256
NET POSITION
Net Investment in Capital Assets 58,557,830 37,596,109 27,212,413 2,113,272 125,479,624 5,190,253
Unrestricted 10,147,554 5,066,673 (71,364) 1,049,048 16,191,911 3,821,822
Total Net Position $ 68,705,384 $ 42,662,782 $ 27,141,049 $ 3,162,320 141,671,535 $ 9,012,075
Adjustment to Reflect the Consolidation of Internal Service Fund Activiites Related to Enterprise Funds (36,505)
Total Net Position-Business-Type Activities $ 141,635,030
The notes to financial statements are an integral part of this statement 53
CITY OF EDEN PRAIRIE,MINNESOTA
PROPRIETARY FUNDS
STATEMENT OF REVENUES,EXPENSES AND
CHANGES IN NET POSITION
FOR THE YEAR ENDED DECEMBER 31,2016
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Total Fund
SALES AND COST OF SALES
Sales $ - $ - $ - $ 10,469,204 $ 10,469,204 $ -
Cost of Sales - - - (7,733,328) (7,733,328) -
Gross Profit - - - 2,735,876 2,735,876 -
OPERATING REVENUE
Sales 7,640,401 5,789,584 2,118,416 - 15,548,401 -
Charges for Services - - - - - 16,300,698
Rental - - - 232,111 232,111 830,090
Other 8,710 - - 46,572 55,282 -
Total Operating Revenues 7,649,111 5,789,584 2,118,416 278,683 15,835,794 17,130,788
OPERATING EXPENSE
Personal Services 2,405,496 1,196,104 229,599 1,134,478 4,965,677 5,464,235
Supplies
Supplies 134,712 17,205 8,398 29,712 190,027 270,225
Motor Fuel - - - - - 297,170
Tires - - - - - 44,930
Chemicals 605,036 - - - 605,036 -
Merchandise For Sale 60,176 - - - 60,176 -
Contractual Services
Contractual Services 1,886,441 64,560 305,467 494,671 2,751,139 2,090,790
Lime Residual Removal 310,686 - - - 310,686 -
Insurance - - - 12,324 12,324 3,532,285
Janitorial Services/Cleaning Supplies 60,746 - - 38,746 99,492 1,011,197
LOGIS 49,914 49,914 - - 99,828 524,887
Process Control Services 16,680 60,355 - - 77,035 -
Building Rent - - - 328,750 328,750 -
Licenses,Permits,Taxes 154,869 3,132 - 83,220 241,221 195,463
Bank and Credit Card Fees 31,626 30,750 - 200,518 262,894 -
Repairs and Maintenance 692,477 196,195 172,696 43,659 1,105,027 1,163,219
Utilities 631,405 3,768,412 1,396 80,774 4,481,987 1,245,424
User Charges 462,769 266,547 95,285 140,348 964,949 -
Total Operating Expenses 7,503,033 5,653,174 812,841 2,587,200 16,556,248 15,839,825
Operating Income(Loss)Before Depreciation 146,078 136,410 1,305,575 427,359 2,015,422 1,290,963
Depreciation 2,934,915 1,724,415 951,751 122,669 5,733,750 1,172,380
Operating Income(Loss)Before Nonoperating
Revenue/Expense (2,788,837) (1,588,005) 353,824 304,690 (3,718,328) 118,583
NONOPERATING REVENUE(EXPENSE)
Grants 27,037 41,989 8,253 - 77,279 24,860
Investment Income 61,951 27,140 3,353 8,213 100,657 52,466
Interest (58,223) (13,288) (14,145) - (85,656) -
Bond Issuance Cost (24,438) 4,241 - - (20,197) -
Fiscal Agent Fees (4,625) - - - (4,625) -
Gain/(Loss)on Disposition of Capital Assets 26,226 - (22,787) - 3,439 136,513
Miscellaneous 21,205 42,529 49,940 6,077 119,751 91,109
Total Nonoperating Revenues(Expenses) 49,133 102,611 24,614 14,290 190,648 304,948
Income(Loss)Before Contributions and Transfers (2,739,704) (1,485,394) 378,438 318,980 (3,527,680) 423,531
Contributions-from Governmental Activities 185,790 105,480 1,707,499 - 1,998,769 -
Contributions-from Developers 666,534 902,123 666,351 - 2,235,008 -
Transfers In - - - - - 300,000
Capital Access Charges 347,170 96,920 - - 444,090 -
Capital Special Assessments 113,650 93,476 956 - 208,082 -
Transfers Out (1,239,956) (519,999) (149,783) (700,000) (2,609,738) (300,000)
Change in Net Position (2,666,516) (807,394) 2,603,461 (381,020) (1,251,469) 423,531
Net Position-Beginning 71,371,900 43,470,176 24,537,588 3,543,340 142,923,004 8,588,544
NetPosition-Ending $ 68,705,384 $ 42,662,782 $ 27,141,049 $ 3,162,320 141,671,535 $ 9,012,075
Adjustment to refliect the consolidation of Internal Service Funds activities
related to Enterprise Funds (36,505)
Change in Net Position of Business-Type Activities $ (1,287,974)
The notes to financial statements are an integral part of this statement 54
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2016 Page 1 of 2
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 7,692,482 $ 5,889,141 $ 2,071,339 $ 10,748,162 $ 26,401,124 $ 16,451,338
Payments to Vendors (5,102,640) (4,494,516) (662,511) (9,160,497) (19,420,164) (10,286,794)
Payments to Employees (2,209,704) (993,248) (205,020) (1,022,240) (4,430,212) (5,257,861)
Other Receipts 8,710 - - - 8,710 863,109
Net Cash Provided(Used)By Operating Activities 388,848 401,377 1,203,808 565,425 2,559,458 1,769,792
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 57,448 24,540 2,006 7,896 91,890 49,053
Net Cash Provided(Used)By Investing Activities 57,448 24,540 2,006 7,896 91,890 49,053
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Grants 27,037 41,989 8,253 - 77,279 24,860
Transfers in - - - - - 300,000
Payments From Other Funds 101,506 - (157,171) - (55,665) -
Payments to Other Funds - - (101,506) - (101,506) -
Transfers(Out) (1,239,956) (519,999) (149,783) (700,000) (2,609,738) (300,000)
Net Cash Provided(Used)By Noncapital Financing Activities (1,111,413) (478,010) (400,207) (700,000) (2,689,630) 24,860
CASH FLOWS FROM CAPITAL FINANCING ACTIVITES
Acquisition and Construction of Capital Assets (44,115) 6,474 23,587 - (14,054) (780,530)
Proceeds From Sale of Equipment 26,226 - (22,787) - 3,439 136,513
Access Charges 347,170 96,920 - - 444,090 -
Special Assessments 113,650 93,476 956 - 208,082 -
Proceeds from Debt 1,636,443 - - - 1,636,443 -
Principal Paid on Debt (370,000) (85,000) - - (455,000) -
Interest and Fiscal Agent Paid on Debt (100,143) (13,500) (14,145) - (127,788)Net Cash Provided(Used)By Capital Financing Activities 1,609,231 98,370 (12,389) - 1,695,212 (644,017)
Net Increase(Decrease)in Cash and Cash Equivalents 944,114 46,277 793,218 (126,679) 1,656,930 1,199,688
Cash and Cash Equivalents,January 1 9,698,236 4,098,147 - 1,461,028 15,257,411 6,235,442
Cash and Cash Equivalents,December 31 $ 10,642,350 $ 4,144,424 $ 793,218 $ 1,334,349 $ 16,914,341 $ 7,435,130
The notes to financial statements are an integral part of this statement 55
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2016 Page 2 of 2
Governmental
Activities-
Internal
Water Wastewater Stormwater Liquor Service
Fund Fund Fund Fund Totals Fund
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (2,788,837)$ (1,588,005) $ 353,824 $ 304,690 $ (3,718,328)$ 118,583
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation 2,934,915 1,724,415 951,751 122,669 5,733,750 1,172,380
Miscellaneous 21,205 42,529 49,940 6,077 119,751 91,109
(Increase)Decrease in Assets and Deferred Outflows:
Accounts Receivable (9,280) 20,942 (53,643) (345) (42,326) 101,449
Special Assessments Receivable 61,361 78,615 6,566 - 146,542 -
Taxes Receivable
Due From Other Governments (13,853) (41,989) 27,970 - (27,872) (24,873)
Inventory - - - 83,082 83,082 4,779
Prepaid Items 1,179 (21,196) (160) 26,483 6,306 (26,811)
Pensions(Deferred Outflow) (660,833) (346,201) (66,937) (331,358) (1,405,329) -
Increase(Decrease)in Liabilities and Deferred Inflows:
Accounts Payable (3,382) (16,790) (157,019) (79,463) (256,654) 74,432
Salaries Payable 6,693 3,443 798 4,426 15,360 9,075
Unearned Revenue - - - 620 620 49,191
Due to Other Governments (10,252) - - (10,626) (20,878) 3,179
Net Other Post Employment Benefits 12,880 4,197 699 5,748 23,524 157,140
Net Pension 745,973 484,920 80,649 379,650 1,691,192 -
Pensions(Deferred Inflow) 91,861 58,293 9,854 46,666 206,674 -
Compensated Absences (782) (1,796) (484) 7,106 4,044 40,159
Net Cash Provided(Used)by Operating Activities $ 388,848 $ 401,377 $ 1,203,808 $ 565,425 $ 2,559,458 $ 1,769,792
Noncash Investing,Capital and Financing Activities:
Contributions of Capital Assets from Governmental Activities $ 185,790 $ 105,480 $ 1,707,499 $ - $ 1,998,769 $ -
Contributions of Capital Assets from Developers 666,534 902,123 666,351 - 2,235,008 -
Amortization of Bond Premium (12,005) (4,241) - - (16,246) -
The notes to financial statements are an integral part of this statement 56
City of Eden Prairie, Minnesota
Agency Funds
Statement of Fiduciary Net Position
December 31, 2016
Total
ASSETS
Cash and Investments $ 1,839,444
Total Assets $ 1,839,444
LIABILITIES
Accounts Payable $ 1,634,492
Due to Other Governments 204,952
Total Liabilities $ 1,839,444
The notes to financial statements are an integral part of this statement 57
58
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies
Reporting Entity
The City of Eden Prairie is a municipal corporation governed by an elected mayor and four-member
council. The accompanying financial statements consist of the primary government and organizations
for which the primary government is financially accountable. In addition,the primary government may
determine through exercise of management's professional judgment that the inclusion of an
organization that does not meet the financial accountability criteria is necessary in order to prevent the
financial statements from being misleading. The criteria used to determine if the primary government is
financially accountable for a potential component unit include whether or not the primary government
appoints the voting majority of the potential component unit's board, is able to impose its will on the
potential component unit, is in a relationship of financial benefit or burden with the potential
component unit, or is fiscally depended upon by the potential component unit.
Blended Component Unit
The Housing and Redevelopment Authority (H.R.A.) is a body organized and existing under the laws of
the State of Minnesota. The Authority was established in 1980 by the City to carry out certain
redevelopment projects within the City and is governed by the City Council and the Mayor. The H.R.A.
has a December 31 year-end and does not issue financial statements. This unit is included within the
H.R.A., 3rd Rink Lease Revenue Bonds 2007A and Economic Development funds.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the Statement of Net Position and the Statement of
Activities) report information on all of the nonfiduciary activities of the City. Governmental activities,
which normally are supported by taxes and intergovernmental revenues, are reported separately from
business-type activities,which rely to a significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or
segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include 1) charges to customers or applicants who
purchase, use or directly benefit from goods, service or privileges provided by a given function or
segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
59
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Measurement Focus, Basis of Accounting and Statement Presentation
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary
funds, even though the latter are excluded from the government-wide financial statements. Major
individual governmental funds and major individual proprietary funds are reported as separate columns
in the fund financial statements.
The government-wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary
fund financial statements include Agency funds, which utilize the accrual basis of accounting, but do not
have a measurement focus. Revenues are recorded when earned and expenses are recorded when a
liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as
revenues in the year for which they are levied. Grants and similar items are recognized as revenue as
soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both
measurable and available. Revenues are considered to be available when they are collectible within the
current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the
City considers revenues to be available if they are collected within 60 days of the end of the current fiscal
period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting.
However, debt service expenditures, as well as expenditures related to compensated absences and claims
and judgments, are recorded only when payment is due.
Property taxes, licenses, interest and special assessments are all considered to be susceptible to accrual
and so have been recognized as revenues of the current fiscal period. All other revenue items are
considered to be measurable and available only when payment is received by the City.
The City reports the following major governmental funds:
• The General fund is the City's primary operating fund. It accounts for the proceeds of specific
revenue sources that are restricted or committed to expenditures for specified purposes other
than debt service and capital projects.
• The Capital Improvement Maintenance fund accounts for the accumulation of resources to
be used for capital improvements and maintenance of City property.
60
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
• The Public Improvement Construction fund accounts for proceeds of bonds sold and special
assessments collected to finance street, drainage, and lateral utility construction within the
City.
• The Shady Oak Road North fund accounts for the accumulation of resources to be used for
the reconstruction of Shady Oak Road from Rowland Road through the Highway 62
interchange.
• The Shady Oak Road South fund accounts for the accumulation of resources to be used for
the reconstruction of Shady Oak Road from Flying Cloud Drive to Rowland Road.
• The Aquatics & Fitness Expansion fund accounts for the accumulation of resources to be
used for an upgrade to the Community Center pool.
• The Eden Prairie Road fund accounts for proceeds of bonds sold to finance the construction
of Eden Prairie Road.
The City reports the following major proprietary funds:
• The Water fund accounts for the operations of the City water system.
• The Wastewater fund accounts for the operations of the City sewer service.
• The Stormwater Drainage fund accounts for the operations of the City's storm drainage
system.
• The Liquor fund accounts for the operations of the City's three retail liquor stores and the
operations of the City-owned Den Road building which is leased to City liquor operations
and other tenants.
Additionally,the city reports the following fund types:
Internal Service funds:
• The Health & Benefits fund accounts for the activities pertaining to health, dental, life and
disability insurance. This fund also accounts for the employer's portion of pension, FICA and
medicare contributions.
• The Severance fund accounts for unused vacation and sick leave for governmental fund
employees.
• The Workers Compensation fund accounts for insurance payments and cost reimbursement
from other departments.
• The Property Insurance fund accounts for insurance payments and cost reimbursement from
other departments.
• The Facilities fund accounts for the accumulation of resources to be used for the maintenance
of the city's buildings.
61
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
• The Fleet fund accounts for the accumulation of resources to be used for the purchase and
maintenance of machinery and equipment for the City.
• The Information Technology funds accounts for planning, designing and implementing
information systems and cost reimbursement from other departments.
Fiduciary funds:
• Agency funds account for various deposits, collections and remittances of expenses for
accumulating donations and contributions in the Escrow fund, WAFTA and Metropolitan
Council Environmental Services funds.
As a general rule the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this rule are payments in-lieu of taxes and other charges between the City's
water and wastewater function and various other functions of the City. Elimination of these charges
would distort the direct costs and program revenues reported from the various functions concerned.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenue of
the City's proprietary funds are charges to customers for sales and services. Operating expenses for
proprietary funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position/Fund Balance
Cash and Investments
Cash and investments, except for small amounts of cash on hand, are deposited in pooled accounts of
the City. The City invests cash surpluses in these accounts; and investment earnings, as well as gains and
losses on sales of securities, are allocated to the various funds on the basis of average cash balances.
Funds with deficit cash balance averages (interfund payable) are charged interest equivalent to the
average investment earnings lost if financing the deficits. For purposes of the statement of cash flows, the
Proprietary funds consider all unrestricted investments held in the pooled accounts of the City to be cash
equivalents because this pool is used essentially as a demand deposit account. Investments are stated at
their fair value as determined by quoted market prices, except for money market investments and
62
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
participating interest-earning investment contracts that have a remaining maturity at time of purchase
of one year or less which are recorded at amortized cost, provided that the fair value of those
investments is not significantly affected by the impairment of the credit standing of the issuer or by
other factors. Money market investments are short-term, highly liquid debt instruments including
commercial paper, banker's acceptances, and U.S. Treasury and agency obligations. Investments in
external investment pools that meet the criteria of GASB Statement No. 79 are valued at amortized costs.
If an external investment pool does not meet the criteria established by this Statement, that pool should
apply the provisions in paragraph 16 of Statement No. 31.
Cash and Investments with Escrow Agent
Certain resources set aside for repayment of lease revenue bond proceeds are classified as cash and
investments with escrow agent on the balance sheet because their use is limited by applicable bond
covenants.
Interfund Receivables/Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at the
end of the fiscal year are referred to as "due to/from other funds" (i.e., the current portion of interfund
loans) or advances to/from other funds. All other outstanding balances between funds are reported as
"due to/from other funds." Any residual balances outstanding between the governmental activities and
business-type activities are reported in the government-wide financial statements as"internal balances."
Inventories and Prepaid Items
Liquor fund inventories are valued at average cost. The Fleet fund's inventories are valued at cost. All
inventories use the first-in/first-out (FIFO) method. Inventories of governmental funds are recorded as
expenditures when consumed rather than when purchased.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
prepaid items in both government-wide and fund financial statements.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges,
sidewalks, and similar items), are reported in the applicable governmental or business-type activities
columns in the government-wide financial statements. Capital assets are defined by the City as assets
with an initial,individual cost of more than $25,000 and an estimated useful life in excess of 1 year. Such
63
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated
capital assets are recorded at estimated fair market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets lives are not capitalized.
The City has chosen to use the modified approach for its infrastructure assets, which means the
following criteria will take place:
• The City will preserve and maintain infrastructure assets at a condition level of 60.
• The Engineering department will be in charge of determining the appropriate condition level at
which these assets are to be maintained.
• The City will maintain an inventory of these assets and perform a condition assessment every 3
years to establish that the condition level of 60 is being maintained.
• The City will make annual estimates of the amounts that must be expended to preserve and
maintain these assets at the condition level of 60.
Property, plant, and equipment, except for infrastructure, of the City are depreciated using the straight
line method over the following estimated useful lives:
Buildings 5-50 years
Land improvements 10-50 years
Leasehold improvements 10-25 years
Equipment 5-30 years
Autos 5-20 years
Other assets 5-30 years
Distribution system 50 years
Intangible assets 3 years
64
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Deferred Outflows/Inflows of Resources
In addition to assets, the statement of financial position will sometimes report a separate section for
deferred outflows of resources. This separate financial statement element,deferred outflows of resources,
represents a consumption of net position that applies to a future period(s) and will not be recognized as
an outflow of resources (expense/ expenditure) until then. The City has two items that qualify for
reporting in this category. It is the deferred charge on refunding reported in the government-wide
statement of net position and the deferred charge for pensions (see Pension section below for
explanation). A deferred charge on refunding results from the difference in the carrying value of
refunded debt and its reacquisition price. This amount is deferred and amortized over the shorter of the
life of the refunded or refunding debt. In addition to liabilities, the statement of financial position will
sometimes report a separate section for deferred inflows of resources. This separate financial statement
element, deferred inflows of resources, represents an acquisition of net position that applies to a future
period(s) and will not be recognized as an inflow of resources (revenue) until that time. The City has one
item that qualifies for reporting in this category. It is the deferred charge for pensions (see Pension
section below for explanation). The City also has one type of item,which arises under a modified accrual
basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable
revenue, is reported only in the governmental funds balance sheet. The governmental funds report
unavailable revenues from four sources: property taxes, special assessments, loans and grants. These
amounts are deferred and recognized as an inflow of resources in the period that the amounts become
available.
Pensions
For purposes of measuring the net pension liability, deferred outflows/inflows of resources, and pension
expense, information about the fiduciary net position of the Public Employees Retirement Association
(PERA) and additions to/deductions from PERA's fiduciary net position have been determined on the
same basis as they are reported by PERA except that PERA's fiscal year end is June 30. For this purpose,
plan contributions are recognized as of employer payroll paid dates and benefit payments and refunds
are recognized when due and payable in accordance with the benefit terms. Investments are reported at
fair value.
For purposes of measuring the liability, deferred outflows of resources and deferred inflows of resources,
and expense associated with the City's requirement to contribute to the Eden Prairie Firefighter Relief
Association, information about the Plan's fiduciary net position and additions to/deductions from the
Eden Prairie Firefighter Relief Association Plan's fiduciary net position have been determined on the
same basis as they are reported by the Plan. For this purpose,benefit payments (including refunds of
65
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
contributions) are recognized when due and payable in accordance with the benefit terms. Investments
are reported at fair value.
Compensated Absences
The City compensates employees upon termination for unused PTO. Such pay will be reflected as a
liability in the government-wide financial statement and accrued as an expense as it is earned in an
internal service fund.
General Property Taxes
Property tax levies are set by the City Council in December each year and are certified to Hennepin
County for collection in the following year. In Minnesota, counties act as collection agents for all
property taxes.
The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are
recorded as receivables by the City at that date. Revenues are accrued and recognized in the year
collectible, net of delinquencies.
Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15.
Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements
to taxing districts in February, June, and December.
In the governmental fund financial statements, taxes that remain unpaid at December 31 are classified as
delinquent taxes receivable and are fully offset by unavailable revenue because they are not available to
finance current expenditures.
Special Assessment Levies
Special assessments represent the financing for public improvements paid for by the benefiting property
owner. In the fund financial statements, special assessment revenue and related interest income is
generally recognized in the year collected. Hennepin County acts as the billing and collection agent.
Amounts collected by the County during the year that have not yet been remitted to the City are
considered collections for purposes of revenue recognition.
Deferred special assessments receivable represents principal amounts due in future years. Special
deferred assessments receivable includes Green Acres, disability, senior citizen owned property or other
qualified hardship properties. These special assessments are deferred until such time the property loses
its exempt status. While these taxes remain a valid receivable, the timing of their collection is uncertain.
Interest accrues from the year of the deferment.
66
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Delinquent special assessments receivable represents special assessments principal and interest that are
past due. In the governmental fund financial statements, deferred and delinquent special assessments
receivable are fully offset by deferred inflows of resources because such assessment revenue is not
available currently.
Long-term Obligations
In the government-wide financial statements and proprietary fund financial statements, long-term debt
and other long-term obligations are reported as liabilities in the statement of net position. Bond
premiums and discounts are amortized over the life of the bonds using the effective interest method.
Bonds payable are reported net of the applicable bond premium or discount.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as
well as bond issuance costs, during the current period. The face amount of debt issued is reported as
other financing sources. Premiums and discounts on debt issuances are reported as other financing
sources/uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are
reported as debt service expenditures.
Fund Balance Classifications
In the fund financial statements, governmental funds report fund balance in classifications that disclose
constraints for which amounts in those funds can be spent. These classifications are as follows:
• Nonspendable-consists of amounts that are not in spendable form, such as prepaid assets and
assets that are legally or contractually required to be maintained intact.
• Restricted-consists of amounts related to externally imposed constraints established by creditors,
grantors or contributors;or constraints imposed by state statutory provisions.
• Committed-consists of internally imposed constraints. These constraints are established by
Resolution of the City Council.
• Assigned-consists of internally imposed constraints. These constraints reflect the specific
purpose for which it is the City's intended use. These constraints are established by the City
council and/or management. Pursuant to City Council Resolution, the City's City Manager or
Finance Manager is authorized to establish assignments of fund balance.
• Unassigned-is the residual classification for the general fund and also reflects negative residual
amounts in other funds.
When both restricted and unrestricted resources are available for use, it is the City's policy to first use
restricted resources, and then use unrestricted resources as they are needed.
67
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
When unrestricted resources are available for use, it is the City's policy to use resources in the following
order: 1) committed 2) assigned 3) unassigned.
The City's fund balance policy requires the unassigned for working capital fund balance component to
equal 50% of the next year's budgeted tax revenue. In recognition that the amount for working capital
only covers operating costs for the first six months of the year, the City will maintain an unassigned fund
balance component for budget stabilization which is 15% of the next year's budget. If the balance falls
below 15%, a plan would be developed and implemented to replenish the fund.
Prior Period Comparative Financial Information/Reclassification
The financial statements include certain prior year partial comparative information but not at the level
of detail required for a presentation in conformity with accounting principles generally accepted in the
United States of America. Accordingly, such information should be read in conjunction with the City's
financial statements for the year ended December 31, 2015, from which the summarized information
was derived. Also, certain amounts presented in the prior year data have been reclassified in order to be
consistent with the current year's presentation.
Note 2—Stewardship, Compliance and Accountability
Budgetary Information
An annual budget is adopted on a basis consistent with generally accepted accounting principles for the
General fund. The City does not budget for its Special Revenue funds. All annual appropriations lapse at
fiscal year end.
The proposed budget is presented to the City Council for review. The Council then holds truth-in-
taxation hearings after which a final General Fund annual budget is legally adopted by no later than
December 31.
The appropriated budget is prepared by department and division. The City's directors and division
managers may make transfers of appropriations within a division. Transfers of appropriations between
departments require the approval of the City Manager. The legal level of budgetary control is the fund
level. Any changes in the total budget of each fund must be approved by a majority vote of the City
Council. During the year, adjustments between the original and final General fund amended budget
resulted in an increase of$100,788. Following are changes made to the original budget during the year:
68
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 2—Stewardship, Compliance and Accountability (Continued)
Economic Development Business Survey $ 8,100
Planning Comprehensive Plan 92,688
$ 100,788
General fund expenditures equal $42,631,526 or 98.8% of the annual amount budgeted of$43,166,600.
All departments except Police and Fire have spent less than 100% of the amounts budgeted. Police has
spent 101.4% of their budget due primarily to overtime. The additional overtime was the result of
covering extra shifts due to officers on medical leave, retirements and an increase in caseloads. Fire has
spent 100.8% of their budget due to additional hours required to train in new recruits.
Deficit Fund Equity
The following governmental funds had deficit fund balance/net position at December 31, 2016:
Major Funds:
Public Improvement Construction $ 2,343,148
Aquatics & Fitness Expansion 422,336
Eden Prairie Road 1,561,483
Non-Major Governmental Funds:
General Obligation Bonds 2016A 1,000
Eden Prairie Rd Connect to Flying Cloud 208,916
Homeowners Improvements Area 48,138
TC Station/NS Road 41,671
General LRT 483,965
Internal Service Funds:
Health and Benefits 756,994
Severance 602,280
The fund balance deficits of these individual Debt Service and Capital Project funds will be financed by
property tax levies and special assessments. The fund balance deficit of the Severance Internal Service
fund will be financed by user charges. The fund balance deficit of the Health and Benefits fund is due to
the OPEB liability which the City will not fund since it pertains only to the Implicit Rate.
69
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments
Components of Cash and Investments
Cash and investments at year-end consist of the following:
Investments $ 76,087,850
Cash on hand 11,414
Total $ 76,099,264
Cash and investments are presented in the financial statements as follows:
Statement of Net Position
Cash and cash equivalents $ 73,867,116
Restricted cash and cash equivalents 392,704
Statement of Fiduciary Net Position
Cash and investments 1,839,444
$ 76,099,264
Deposits
In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized
by the City Council, including checking accounts and certificates of deposits.
The following is considered the most significant risk associated with deposits:
70
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
Custodial Credit Risk:
In the case of deposits,this is the risk that in the event of a bank failure,the City's deposits may be lost.
Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety
bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered
by federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills,
notes, and bonds; issues of U.S. government agencies; general obligation rate "A" or better; revenue
obligations rate "AA" or better; irrevocable standard letters of credit issued by the Federal Home Loan
Bank; and certificated of deposit. Minnesota Statues require that securities pledged as collateral be held
in safekeeping in a restricted account at the Federal Reserve Bank or in an account at a trust department
of a commercial bank or other financial institution that is not owned or controlled by the financial
institution furnishing the collateral. It is the City's policy to limit collateral to what is authorized by
Minnesota Statutes.
At year-end, the carrying amount of the City's deposits was $0 while the balance on the bank records was
$0. At December 31, 2016, all deposits were fully covered by federal depository insurance, surety bonds,
or by collateral held by the City's agent in the City's name.
Investments
As of December 31, 2016, the city had the following investments and maturities:
Investment Maturities (in Years)
Fair Less 1 to 5
Value Than 1 Year Years
U.S. Agencies $ 27,195,484 $ 4,197,416 $ 22,998,068
Municipal Bonds 3,117,011 - 3,117,011
Commercial Paper 2,193,247 2,193,247 -
Negotiable Certificate of Deposit 10,965,972 8,974,409 1,991,563
Mutual Funds 32,616,136 32,616,136 -
Total $ 76,087,850 $ 47,981,208 $ 28,106,642
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
Negotiable
US Municipal Commercial Certificate Mutual
Agencies Bonds Paper of Deposit Funds Total
Moody's
AAA $ 26,197,864 $ 389,304 $ - $ 500,470 $ - $ 27,087,638
AA2 - 362,923 - - - 362,923
AA3 - 887,471 - - - 887,471
N/A, N/R 997,620 - 2,193,247 10,465,502 32,616,136 46,272,505
S&P
A+ - 517,470 - - - 517,470
AA+ - 505,530 - - - 505,530
AA- - 454,313 - - - 454,313
$ 27,195,484 $ 3,117,011 $ 2,193,247 $ 10,965,972 $ 32,616,136 $ 76,087,850
Moody's Investors Service was used as the primary agency for the municipal bond ratings, in the case
that Moody's did not provide a rating a Standard&Poor's was used.
Investments are subject to various risks,the following of which are considered the most significant.
Interest Rate Risk
Per City policy, the City will match its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5)
years from the date of purchase. Reserve funds and other funds with longer-term investment horizons
may be invested in securities exceeding five (5) years if the maturities of such investments are made to
coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with
longer maturities will be disclosed to the City Council. Currently, the City does not have any
investments maturing more than five years from the date of purchase.
Credit Risk
It is the City's policy to limit its investments to the following types as authorized by Minnesota Statutes:
• Direct obligations or obligations guaranteed by the United States or its agencies, its
instrumentalities or organizations created by an act of congress, excluding mortgage-backed
securities defined as high risk.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
• Shares of investment companies registered under the Federal Investment Company Act of 1940
and whose only investments are in securities described above or in general obligation tax exempt
securities, or repurchase or reverse repurchase agreements.
• Repurchase or reverse repurchase agreements with banks that are members of the Federal
Reserve System with capitalization exceeding$10,000,000: a primary reporting dealer in U.S.
government securities to the Federal Reserve Bank of New York; certain Minnesota securities
broker-dealers, or, a bank qualified as a depositor.
• Commercial paper issued by United States corporations or their Canadian subsidiaries, of the
higher quality, and maturing in 270 days or less.
• Banker's acceptance of U.S.banks eligible for purchase by the Federal Reserve System.
• General obligations of a state of local government.
• Money market mutual funds meeting the conditions of rule 2a-7 of the Securities and Exchange
Commission. The fair value of the position in the pool is the net asset value per share provided by
the pool.
Custodial Credit Risk
For an investment, custodial credit risk is the risk that in the event of the failure of the counterparty, the
city will not be able to recover the value of its investments or collateral securities that are in the
possession of an outside party. The City's investments are held in safe keeping. The City's investment
policy does not further address this risk, but the City typically limits its exposure by purchasing insured
or registered investments, or by the control of who holds the securities.
Concentration Risk
This is the risk associated with investing a significant portion of the City's investment (considered 5
percent or more) in the securities of a single issuer, excluding U.S. guaranteed investments (such as
Treasuries), investment pools, and mutual funds. The City's investment policy does not limit the
concentration of investments. At year end, the City did not have any investments in securities with a
single issuer which exceeded 5%.
Fair Value Measurements
The City uses fair value measurements to record fair value adjustments to certain assets and liabilities
and to determine fair value disclosures. The City follows an accounting standard that defines fair value,
establishes a framework for measuring fair value, establishes a fair value hierarchy based on the quality
of inputs used to measure fair value, and requires expanded disclosures about fair value measurements.
73
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
In accordance with this standard, the City has categorized its investments, based on the priority of the
inputs to the valuation technique, into a three-level fair value hierarchy. The fair value hierarchy gives
the highest priority to quoted prices in active markets for identical assets or liabilities (Level 1) and the
lowest priority to unobservable inputs (Level 3). If the inputs used to measure the financial instruments
fall within different levels of the hierarchy, the categorization is based on the lowest level input that is
significant to the fair value measurement of the instrument. Financial assets and liabilities recorded on
the combined statements of financial position are categorized based on the inputs to the valuation
techniques as follows:
• Level 1 — Financial assets and liabilities are valued using inputs that are unadjusted quoted prices
in active markets accessible at the measurement date of identical financial assets and liabilities.
• Level 2 — Financial assets and liabilities are valued based on quoted prices for similar assets, or
inputs that are observable, either directly or indirectly for substantially the full term through
corroboration with observable market data.
• Level 3 — Financial assets and liabilities are valued using pricing inputs which are unobservable
for the asset, inputs that reflect the reporting entity's own assumptions about the assumptions
market participants and would use in pricing the asset.
Assets measured a fair value on a recurring basis:
Level 1 Level 2 Level 3 Total
U.S.Agencies $ 25,451,839 $ 1,743,645 $ - $ 27,195,484
Municipal Bonds - 3,117,011 - 3,117,011
Negotiable Certificates of Deposit - 5,989,855 - 5,989,855
$ 25,451,839 $ 10,850,511 $ - 36,302,350
Investments measured at amortized cost 39,785,500
$ 76,087,850
74
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4—Capital Assets
Capital asset activity for the year ended December 31, 2016 was as follows:
2016 2016
Beginning Ending
Balance Transfers Increases Decreases Balance
GOVERNMENTAL ACTIVITIES
Capital Assets,Not Being Depreciated:
Land $ 22,022,728 $ - $ - $ - $ 22,022,728
Infrastructure 128,699,323 4,329,731 1,554,056 - 134,583,110
Work in Progress 28,152,508 (28,997,788) 6,616,436 2,985,165 2,785,991
Total Capital Assets,Not Being Depreciated 178,874,559 (24,668,057) 8,170,492 2,985,165 159,391,829
Capital Assets,Being Depreciated:
Buildings 51,282,583 21,219,471 953,242 - 73,455,296
Land Improvements 16,437,911 251,461 28,014 - 16,717,386
Leasehold Improvements 77,318 - - - 77,318
Machinery and Equipment 4,612,750 - 312,706 141,054 4,784,402
Autos 11,012,584 - 793,049 701,326 11,104,307
Other Assets 8,127,035 1,198,356 326,610 185,256 9,466,745
Total Capital Assets,Being Depreciated 91,550,181 22,669,288 2,413,621 1,027,636 115,605,454
Total Capital Assets,Cost 270,424,740 (1,998,769) 10,584,113 4,012,801 274,997,283
Less Accumulated Depreciation for:
Buildings 15,360,833 - 1,201,998 - 16,562,831
Land Improvements 6,647,115 - 818,671 - 7,465,786
Leasehold Improvements 57,741 - 5,068 - 62,809
Machinery and Equipment 3,443,756 - 452,879 141,054 3,755,581
Autos 6,964,249 - 946,361 664,636 7,245,974
Other Assets 4,357,467 - 706,954 184,167 4,880,254
Total Accumulated Depreciation 36,831,161 - 4,131,931 989,857 39,973,235
Total Capital Assets,Being Depreciated,Net 54,719,020 22,669,288 (1,718,310) 37,779 75,632,219
Governmental Activities Capital Assets,Net $ 233,593,579 $ (1,998,769) $ 6,452,182 $ 3,022,944 $ 235,024,048
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4-Capital Assets (Continued)
2016 2016
Beginning Ending
Balance Transfers Increases Decreases Balance
BUSINESS-TYPE ACTIVITIES
Capital Assets, Not Being Depreciated:
Land $ 809,333 $ - $ - $ 42,375 $ 766,958
Work in Progress 127,456 (104,068) 18,043 - 41,431
Total Capital Assets,Not Being Depreciated 936,789 (104,068) 18,043 42,375 808,389
Capital Assets,Being Depreciated:
Land Improvements 107,304 - - - 107,304
Buildings 58,979,176 255,000 - - 59,234,176
Distribution System 194,823,768 1,847,837 2,235,212 - 198,906,817
Leasehold Improvements 847,866 - - - 847,866
Machinery and Equipment 6,351,713 - - 80,619 6,271,094
Autos 924,799 - 38,184 19,794 943,189
Other Assets 237,500 - - - 237,500
Total Capital Assets,Being Depreciated 262,272,126 2,102,837 2,273,396 100,413 266,547,946
Total Capital Assets,Cost 263,208,915 1,998,769 2,291,439 142,788 267,356,335
Less Accumulated Depreciation for:
Land Improvements 32,068 - 4,961 - 37,029
Buildings 30,512,984 - 1,337,601 - 31,850,585
Distribution System 98,613,035 - 3,945,248 - 102,558,283
Leasehold Improvements 442,529 - 84,629 - 527,158
Machinery and Equipment 2,094,490 - 252,241 80,619 2,266,112
Autos 685,655 - 102,756 19,794 768,617
Other Assets 231,186 - 6,314 - 237,500
Total Accumulated Depreciation 132,611,947 - 5,733,750 100,413 138,245,284
Total Capital Assets,Being Depreciated,Net 129,660,179 2,102,837 (3,460,354) - 128,302,662
Business-Type Activities Capital Assets,Net $ 130,596,968 $ 1,998,769 $ (3,442,311) $ 42,375 $ 129,111,051
76
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4—Capital Assets (Continued)
Depreciation expense was charged to functions/programs of the City as follows:
Governmental Activities:
General Government $ 343,936
Community Development 26,150
Police 218,042
Fire 309,570
Public Works 339,601
Parks and Recreation 1,722,252
Capital Assets Held by the Government's Internal
Service Funds are Charged to the Various Functions
Based on their Usage of the Assets 1,172,380
Total Depreciation Expense - Governmental Activities $ 4,131,931
Business-Type Activities:
Water $ 2,934,915
Wastewater 1,724,415
Stormwater 951,751
Liquor 122,669
Total Depreciation Expense- Business-Type Activities $ 5,733,750
Note 5—Notes/Loans Receivable
The City has entered into note agreements with Eden Prairie residents to either improve the quality of
housing and/or to increase the availability of affordable housing. These note agreements are secured by a
secured lien that is placed on the property. The note is interest free and is due either when the home sells
or 30 years,whichever occurs first.
The City has also entered into a loan agreement with Edenvale Housing for the repayment of Tax
Increment Financing that they have received over the past fifteen years. The Borrower will be obligated
to make semiannual payments only to the extent that there is "Available Cash" (which is calculated by a
formula in the loan agreement) or in full by March 1, 2039.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 5—Notes/Loans Receivable (Continued)
Notes Loans
Project Receivable Receivable
Home Buyer Assistance Program $ 138,548 $ -
Rehabilitation Assistance Program 157,725 -
Tax Increment Finance Repayment - 169,000
$ 296,273 $ 169,000
Note 6—Interfund Receivables and Payables
The composition of due to/from balances as of December 31, 2016, is as follows:
Due From Due To Advances From Advances To
Other Funds Other Funds Other Funds Other Funds
Capital Improvement Maintenance $ 4,036,149 $ - $ 1,100,193 $ -
Public Improvements Construction - 2,323,417 - -
Eden Prairie Road - 1,555,562 - -
Non-Major Governmental Funds 1,045,610 1,045,610 - -
Stormwater Fund - 157,170 - 1,100,193
Total $ 5,081,759 $ 5,081,759 $ 1,100,193 $ 1,100,193
The funds will be repaid as special assessment revenue,taxes and grants are received.
Interfund payables and receivables are representative of lending/borrowing arrangements to cover
deficit cash balances.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Interfund Transfers
The composition of interfund transfers as of December 31, 2016, is as follows:
Transfers In Transfers Out Amount
General Water Fund $ 260,000
Stormwater Fund 10,000
Non-Major Governmental Funds 1,144
Capital Improvement Maintenance Water Fund 85,000
Wastewater Fund 85,000
Stormwater Fund 85,000
Liquor Fund 700,000
Non-Major Governmental Funds 39,637
Public Improvement Construction Water Fund 49,956
Stormwater Fund 4,782
Non-Major Governmental Funds 27,138
Shady Oak Road South Water Fund 845,000
Wastewater Fund 135,000
Aquatics & Fitness Expansion Non-Major Governmental Funds 320,096
Non-Major Governmental Funds General 150,000
Capital Improvement Maintenance 275,000
Shady Oak Road North 1,700,000
Wastewater Fund 299,999
Stormwater Fund 50,001
Non-Major Governmental Funds 460,001
Internal Service Funds Internal Service Funds 300,000
Total of transfers $ 5,882,754
Interfund transfers allow the City to allocate financial resources to the funds that receive benefit from
services provided by another fund. All of the City's interfund transfers fall under that category. All of the
2016 transfers are considered routine and consistent with previous practices.
79
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan
Defined Benefit Pension Plans
Plan Description
The City participates in the following cost-sharing multiple-employer defined benefit pension plans
administered by the Public Employees Retirement Association of Minnesota (PERA). PERA's defined
benefit pension plans are established and administered in accordance with Minnesota Statutes, Chapters
353 and 356. PERA's defined benefit pension plans are tax qualified plans under Section 401 (a) of the
Internal Revenue Code.
General Employees Retirement Fund (GERF) All full-time and certain part-time employees of the
City of Eden Prairie are covered by the General Employees Retirement Fund (GERF). GERF members
belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by
Social Security and Basic Plan members are not. The Basic Plan was closed to new members in 1967. All
new members must participate in the Coordinated Plan.
Public Employees Police and Fire Fund (PEPFF) The PEPFF, originally established for police officers
and firefighters not covered by a local relief association, now covers all police officers and firefighters
hired since 1980. Effective July 1, 1999, the PEPFF also covers police officers and firefighters belonging
to local relief associations that elected to merge with and transfer assets and administration to PERA.
Benefits Provided
PERA provides retirement, disability, and death benefits. Benefit provisions are established by state
statute and can only be modified by the state legislature.
Benefit increases are provided to benefit recipients each January. Increases are related to the funding
ratio of the plan. Members in plans that are at least 90% funded for two consecutive years are given 2.5%
increases. Members in plans that have not exceeded 90% funded, or have fallen below 80%, are given 1%
increases.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
The benefit provisions stated in the following paragraphs of this section are current provisions and apply
to active plan participants. Vested, terminated employees who are entitled to benefits but are not
receiving them yet are bound by the provisions in effect at the time they last terminated their public
service.
GERF Benefits
Benefits are based on a member's highest average salary for any five successive years of allowable service,
age, and years of credit at termination of service. Two methods are used to compute benefits for PERA's
Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit
accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual
rate for a Basic Plan member is 2.2% of average salary for each of the first ten years of service and 2.7%
for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2% of average
salary for each of the first ten years and 1.7% for each remaining year. Under Method 2, the annuity
accrual rate is 2.7% of average salary for Basic Plan members and 1.7% for Coordinated Plan members
for each year of service. For members hired prior to July 1, 1989, a full annuity is available when age plus
years of service equal 90 and normal retirement age is 65. For members hired on or after July 1, 1989,
normal retirement age is the age for unreduced Social Security benefits capped at 66.
PEPFF Benefits
Benefits for the PEPFF members first hired after June 30, 2010, but before July 1, 2014, vest on a
prorated basis from 50% after five years up to 100% after ten years of credited service. Benefits for
PEPFF members first hired after June 30, 2014, vest on a prorated basis from 50% after ten years up to
100% after twenty years of credited service. The annuity accrual rate is 3% of average salary for each year
of service. For PEPFF who were first hired prior to July 1, 1989, a full annuity is available when age plus
years of service equal at least 90.
Contributions
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. Contribution
rates can only be modified by the state legislature.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
GERF Contributions
Basic Plan members and Coordinated Plan members were required to contribute 9.1% and 6.50%,
respectively, of their annual covered salary in calendar year 2016. The City was required to contribute
11.78% of pay for Basic Plan members and 7.50% for Coordinated Plan members in calendar year
2016. The City's contributions to the GERF for the year ended December 31, 2016, were $1,157,735.
The City's contributions were equal to the required contributions as set by state statute.
PEPFF Contributions
Plan members were required to contribute 10.8% of their annual covered salary in calendar year 2016.
The City was required to contribute 16.20% of pay for PEPFF members in calendar year 2016. The
City's contributions to the PEPFF for the year ended December 31, 2016,were $1,188,923. The City's
contributions were equal to the required contributions as set by state statute.
Pension Costs
GERF Pension Costs
At December 31, 2016, the City reported a liability of $20,152,608 for its proportionate share of the
GERF's net pension liability. The City's net pension liability reflected a reduction due to the State of
Minnesota's contribution of$6 million to the fund in 2016. The State of Minnesota is considered a non-
employer contribution entity and the state's contribution meets the definition of a special funding
situation. The State of Minnesota's proportionate share of the net pension liability associated with the
City totaled $263,262. The net pension liability was measured as of June 30, 2016, and the total pension
liability used to calculate the net pension liability was determined by an actuarial valuation as of that
date. The City's proportion of the net pension liability was based on the City's contributions received by
PERA during the measurement period for employer payroll paid dates from July 1, 2015, through June
30, 2016, relative to the total employer contributions received from all of PERA's participating
employers. At June 30, 2016, the City's proportion share was .2482 % which was a decrease of.0043 %
from its proportion measured as of June 30, 2015.
For the year ended December 31, 2016, the City recognized pension expense of $2,566,338 for its
proportionate share of the GERF's pension expense. The City also recognized $78,498 for the year ended
December 31, 2016, as pension expense (and grant revenue) for its proportionate share of the State of
Minnesota's on-behalf contribution to the GERF.
82
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
At December 31, 2016, the City reported its proportionate share of the GERF's deferred outflows of
resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflow Deferred Inflow
of Resources of Resources
Differences Between Expected and Actual Economic Experience $ - $ 1,637,101
Changes in Actuarial Assumptions 3,945,900 -
Difference Between Projected and Actual Investment Earnings 3,825,052 -
Changes in Proportion - 683,512
Contributions Paid to PERA Subsequent to the Measurement Date 627,219 -
Total $ 8,398,171 $ 2,320,613
$627,219 reported as deferred outflows of resources related to pensions resulting from the City's
contributions subsequent to the measurement date will be recognized as a reduction of the net pension
liability in the year ended December 31, 2017. Other amounts reported as deferred outflows and inflows
of resources related to pensions will be recognized in pension expense as follows:
Pension Expense
Year Ended Dec 31: Amount
2017 1,414,778
2018 1,414,778
2019 1,892,835
2020 727,948
2021 -
Thereafter -
83
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
PEPFF Pension Costs
At December 31, 2016, the City reported a liability of $30,419,859 for its proportionate share of the
PEPFF's net pension liability. The net pension liability was measured as of June 30, 2016, and the total
pension liability used to calculate the net pension liability was determined by an actuarial valuation as of
that date. The City's proportion of the net pension liability was based on the City's contributions
received by PERA during the measurement period for employer payroll paid dates from July 1, 2015,
through June 30, 2016, relative to the total employer contributions received from all of PERA's
participating employers. At June 30, 2016, the City's proportion was .7580% which was a decrease of
.0190% from its proportion measured as of June 30, 2015.
For the year ended December 31, 2016, the City recognized pension expense of $5,234,642 for its
proportionate share of the PEPFF's pension expense. The City also recognized $68,220 for the year
ended December 31, 2016, as pension expense (and grant revenue) for its proportionate share of the
State of Minnesota's on-behalf contributions to the PEPFF. Legislation passed in 2013 required the State
of Minnesota to begin contributing $9 million to the PEPFF each year, starting in fiscal year 2014.
At December 31, 2016, the City reported its proportionate share of the PEPFF's deferred outflows of
resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflow Deferred Inflow
of Resources of Resources
Differences Between Expected and Actual Economic Experience $ - $ 3,489,733
Changes in Actuarial Assumptions 16,741,378 -
Difference Between Projected and Actual Investment Earnings 4,642,282 -
Changes in Proportion 7,200 177,733
Contributions Paid to PERA Subsequent to the Measurement Date 644,110 -
Total $ 22,034,970 $ 3,667,466
$644,110 reported as deferred outflows of resources related to pensions resulting from City
contributions subsequent to the measurement date will be recognized as a reduction of the net pension
liability in the year ended December 31, 2017. Other amounts reported as deferred outflows and inflows
of resources related to pensions will be recognized in pension expense as follows:
84
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Pension Expense
Year Ended Dec 31: Amount
2017 3,815,072
2018 3,815,072
2019 3,815,072
2020 3,439,920
2021 2,838,252
Thereafter -
Actuarial Assumptions
The total pension liability in the June 30, 2016, actuarial valuation was determined using the following
actuarial assumptions:
Inflation 2.50%per year
Active Member Payroll Growth 3.25% per year
Investment Rate of Return 7.50%
Salary increases were based on a service-related table. Mortality rates for active members, retirees,
survivors and disabilitants were based on RP 2014 tables for the General Employees Plan and RP-2000
tables for the Police and Fire Plan for males or females, as appropriate, with slight adjustments. Cost of
living benefit increases for retirees are assumed to be: one percent per year for all future years for the
General Employees Plan and Police and Fire Plan.
Actuarial assumptions used in the June 30, 2016 valuation were based on the results of actuarial
experience studies. The most recent four-year experience study in the General Employees Plan was
completed in 2015. The experience study for Police and Fire Plan was for the period July 1, 2004
through June 30, 2009.
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City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
The following changes in actuarial assumptions occurred in 2016:
General Employees Fund
• The assumed post-retirement benefit increase rate was changed from 1.0% per year through
2035 and 2.5% per year thereafter to 1.0% per year for all future years.
• The assumed investment return was changed from 7.9% to 7.5%. The single discount rate
was changed from 7.9%to 7.5%.
• Other assumptions were changed pursuant to the experience study dated June 30, 2015. The
assumed future salary increases, payroll growth, and inflation were decreased by 0.25% to
3.25% for payroll growth and 2.50%for inflation.
Police and Fire Fund
• The assumed post-retirement benefit increase rate was changed from 1.0% per year through
2037 and 2.5% thereafter to 1.0%per year for all future years.
• The assumed investment return was changed from 7.9% to 7.5%. The single discount rate
changed from 7.9%to 5.6%.
• The assumed future salary increases, payroll growth, and inflation were decreased by 0.25%
to 3.25% for payroll growth and 2.50%for inflation.
The State Board of Investment, which manages the investments of PERA, prepares an analysis of the
reasonableness on a regular basis of the long-term expected rate of return using a building-block method
in which best-estimate ranges of expected future rates of return are developed for each major asset class.
These ranges are combined to produce an expected long-term rate of return by weighting the expected
future rates of return by the target asset allocation percentages. The target allocation and best estimates
of geometric real rates of return for each major asset class are summarized in the following table:
86
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Asset Class Target Allocation Long-Term Expected Real Rate
of Return
Domestic Stocks 45% 5.50%
International Stocks 15% 6.00%
Bonds 18% 1.45%
Alternative Assets 20% 6.40%
Cash 2% 0.50%
Total 100%
Discount Rate
The discount rate used to measure the total pension liability in 2016 was 7.50%, a reduction from the
7.9% used in 2015. The projection of cash flows used to determine the discount rate assumed that
contributions from plan members and employers will be made at rates set in Minnesota Statutes. Based
on these assumptions, the fiduciary net position of the General Employees Fund was projected to be
available to make all projected future benefit payments of current plan members. Therefore, the long-
term expected rate of return on pension plan investments was applied to all periods of projected benefit
payments to determine the total pension liability.
In the Police and Fire Fund, the fiduciary net position was projected to be available to make all projected
future benefit payments of current plan members through June 30, 2056 and June 30, 2058 respectively.
Beginning in fiscal years ended June 30, 2057 for the Police and Fire Fund, when projected benefit
payments exceed the funds' projected fiduciary net position, benefit payments were discounted at the
municipal bond rate of 2.85% based on an index of 20-year general obligation bonds with an average AA
credit rating at the measurement date. An equivalent single discount rate of 5.60% for the Police and
Fire Fund was determined that produced approximately the same present value of projected benefits
when applied to all years of projected benefits as the present value of projected benefits using 7.50%
applied to all years of projected benefits through the point of asset depletion and 2.85% after.
87
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Pension Liability Sensitivity
The following presents the City's proportionate share of the net pension liability for all plans it
participates in, calculated using the discount rate disclosed in the preceding paragraph, as well as what
the City's proportionate share of the net pension liability would be if it were calculated using a discount
rate one percentage point lower or one percentage point higher than the current discount rate:
Sensitivity of Net Pension Liability at Current Single Discount Rate
General Employees Fund Police and Fire Fund
1% Lower 6.5% $ 28,622,677 4.6% $ 42,583,765
Current discount Rate 7.5% $ 20,152,609 5.6% $ 30,419,859
1% Higher 8.5% $ 13,175,578 6.6% $ 20,481,024
Pension Plan Fiduciary Net Position
Detailed information about each pension plan's fiduciary net position is available in a separately-issued
PERA financial report that includes financial statements and required supplementary information. That
report may be obtained on the Internet at www.mnpera.org.
Defined Contribution Plan
Five council members of the City of Eden Prairie are covered by the Defined Contribution Plan, a
multiple-employer deferred compensation plan administered by PERA. The Defined Contribution Plan
is a tax qualified plan under Section 401(a) of the Internal Revenue Code and all contributions by or on
behalf of employees are tax deferred until time of withdrawal.
Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less
administrative expenses. Minnesota Statutes, Chapter 353D.03, specifies plan provisions, including the
employee and employer contribution rates for those qualified personnel who elect to participate. An
eligible elected official who decides to participate contributes five percent of salary which is matched by
the elected official's employer. Employer contributions for volunteer personnel may be a unit value for
each call or period of alert duty. Employees who are paid for their services may elect to make member
contributions in an amount not to exceed the employer share. Employer and employee contributions are
combined and used to purchase shares in one or more of the seven accounts of the Minnesota
Supplemental Investment Fund. For administering the plan, PERA receives two percent of employer
contributions and twenty-five hundredths of one percent (0.0025) of the assets in each member's
account annually.
88
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Total contributions made by the City's during fiscal year 2016 were:
Amount % of Covered Payroll Required
Employee Employer Employee Employer Rates
$ 2,823 $ 2,823 5.00% 5.00% 5.00%
Defined Benefit Pension Plans - Volunteer Fire Fighter's Relief Association
Plan Description
Firefighters of the City of Eden Prairie are members of the Eden Prairie Firefighter Relief Association.
The Association is the administrator of the single-employer defined benefit pension plan available to
firefighters. The plan is administered pursuant to Minnesota Statutes Chapter 69, Chapter 424A, and
the Association's by-laws. As of December 31, 2015, membership includes 90 active participants, 98
retirees and beneficiaries currently receiving benefits, and 14 terminated employees entitled to benefit
but not yet receiving them. The plan issues a stand-alone financial statement.
Benefits Provided
Authority for payment of pension benefits is established in Minnesota Statutes §69.77 and may be
amended only by the Minnesota State Legislature. Each member who is at least 50 years of age; has
retired from the Eden Prairie Fire Department; has served at least 10 years of active service with such
department before retirement; and, has been a member of the Association in good standing for at least
10 years prior to such retirement; shall be entitled to receive a service pension based on the vested
amount of service time accrued. Full vesting occurs at 10 years of service,with no provision for partial
investing. Upon retirement, an irrevocable election for one of the following two plan options must be
made.
• Monthly Service Pension - Each eligible member electing this plan is entitled to receive a
monthly service pension calculated by multiplying $56 times each year that member has been an
active firefighter in the Fire Department and member in good standing of the Relief Association,
up to a maximum monthly pension of$1,792.
• Lump Sum Service Pension - each eligible member electing this plan is entitled to receive a one-
time lump sum service pension calculated by multiplying $10,000 times the years of service
which the member would be entitled.
89
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Pursuant to Minnesota Statutes§424A.02, Subds. 2 and 4, members who retire with 10 years of service
and have reached the age of 50 years are eligible for a retirement benefit. Members who retire before full
retirement age and years of service requirements are eligible for a reduced benefit, based on the vesting
schedule as set forth in Minnesota Statutes Statutes§424A.02, Subd. 2(c). During the time a member is
on early vested pension,they will not be eligible for disability benefits.
A member, who is disabled with a fire service related disability, shall be eligible to collect a disability
benefit. The member shall be eligible to receive the disability benefit immediately upon approval of the
Board of Trustees. The disability benefit amount shall be equal to the service pension amount in effect
on the date of the disability for each year of active service. A member must apply for and meet all the
requirements for disability as defined in the bylaws in order to receive such benefits. A member
currently receiving a disability benefit shall receive all approved increases in the monthly service pension
applicable to that member's number of years of active firefighting service.
In the event of the death of an active or deferred member of the Association,the surviving spouse, if any,
shall be paid 100% of the lump sum benefit for each year of service. If such member who has no
surviving spouse leaves a surviving child or children, such child or children as a group shall be paid
100% of the lump sum benefit for each year of active service. If such member has no spouse and no
surviving children but has a designated beneficiary on file, such beneficiary shall be paid 100% of the
lump sum benefit for each year of active service. If such member has no spouse, no surviving children,
and no designated beneficiary, the member's estate shall be paid 100% of the lump sum benefit. Such
death benefits are payable without regard to minimum or partial vesting requirements.
If an active member dies before completing one year of active service, the Association shall pay a death
benefit to his or her surviving spouse, surviving children or designated beneficiary on file in the same
order and procedure as describe above of$10,000.
In the event of the death of a retired member of the Association, the surviving spouse, if any, shall be
paid until death or remarriage of the surviving spouse, monthly, two-thirds of the monthly service
pension for each year of active service. If such member leave a surviving child or children in the addition
to a spouse, such child or children, in the aggregate, shall be paid, monthly, the sum of one-third of the
monthly service pension. If such member is survived only by a child or children, such child or children,
in the aggregate, shall be paid, monthly,the sum of 100% of the monthly service pension for each year of
active service.
90
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Minnesota Statutes Section 424A.10 provides for the payment of a supplemental benefit equal to 10% of
a regular lump sum distribution up to a maximum of$1,000. The supplemental benefit is in lieu of state
income tax exclusion for lump sum distributions and will no longer be available if state tax law is
modified to exclude lump sum distributions from state income tax. The Association qualifies for these
benefits.
Contributions
Minnesota Statues Chapter 424A.093 specifies minimum support rates required on an annual basis. The
significant actuarial assumptions used to compute the municipal support are the same as those used to
compute the accrued pension liability. The association is comprised of volunteers; therefore, there are no
payroll expenditures (i.e. there are no covered payroll percentage calculations). The minimum
contribution from the City of Eden Prairie and state aid is determined as follows:
Normal Cost for the Next Year
+ Amortization of Unfunded Actuarial Liability as Reported
in the Latest Actuarial Valuation
+ Administrative Expenses for the Prior Year Multiplied
by a Factor of 1.035
- Anticipated State Aid (Not to Exceed the Fire Aid Received
in the Prior Year Multiplied by a Factor of 1.035)
- Anticipated Contributions Required by the Association
Bylaws from Active Members of the Association
= Minimum Municipal Obligation
The Plan is funded in part by fire state aid and, if necessary, City contributions. The State of Minnesota
distributed to the City$435,948 in fire state aid and $2,000 in supplemental benefit reimbursements paid
by the City to the Relief Association for the year ended December 31, 2015. Required employer
contributions are calculated annually based on statutory provisions. The City's statutorily-required
contribution to the plan for the year ended December 31, 2015 was $398,395.
The City used December 31, 2015 amounts since December 31, 2016 were not available yet.
91
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Pension Costs
At December 31, 2016,the City reported an asset of$216,585 for the Association's net pension asset. The
net pension asset was measured as of December 31, 2015, and the total pension liability used to calculate
the net pension liability was determined by an actuarial valuation as of that date.
As a result of its requirement to contribute to the Relief Association, the City recognized fire expense of
$449,269 for the year ended December 31, 2016. At December 31, 2016, the City reported deferred
outflows of resources and deferred inflows of resources from the following sources:
Deferred Deferred
Outflow of Inflow of
Resources Resources
Differences Between Expected and Actual Economic Experience $ - $ -
Changes in Actuarial Assumptions - -
Net Difference Between Projected and Actual Earnings on
Pension Plan Investments 1,540,152 -
City Contributions Subsequent to the Measurement Date 393,994 -
Total $ 1,934,146 $ -
The City contributions to the Association subsequent to the measurement date of$393,994, reported as
deferred outflows of resources, will be recognized as an addition of the net pension asset in the year
ended December 31, 2017. Other amounts reported as deferred outflows and inflows of resources related
to the Association's pension will be recognized in pension expense as follows:
Pension Expense
Year Ended Dec 31: Amount
2017 $ 413,386
2018 413,386
2019 413,386
2020 299,994
Thereafter -
92
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Actuarial Assumptions
The actuarial total pension liability was determined as of December 31, 2015, using the following
actuarial assumptions, applied to all periods included in the measurement:
Valuation Date 12/31/15
Actuarial Cost Method Entry Age Normal
Amortization Method Level Dollar
Closed
Actuarial Assumptions:
Discount Rate 6.00%
Investment Rate of Return 6.00%
20-Year Municipal Bond Yield 3.50%
Age of Service Retirement Later of Age 50 or 10 years of service
Assumed life expectancies were
Mortality based on the RP-2014 Generational mortality table
projected with Improvement Scale MP-2014.
25% of active disabilities are assumed to be in the
Disability line of duty or fire service related.
6% withdrawal assumed at age 20, decreasing
Withdrawal 0.24% each year until 0% at age 45, with no
withdrawal after age 45.
Percent Married 85.00%
Age Difference 3 years
Form of Payment 80% Annuity (66 2/3% J&S for married),
20% Lump Sum
The long-term expected rate of return on pension plan investments was determined using a building-
block method in which best-estimates of expected future real rates of return (expected returns, net of
pension plan investment expense and inflation) are developed for each major asset class. These asset
class estimates are combined to produce the portfolio long-term expected rate of return by weighting the
expected future real rates of return by weighting the expected future real rates of return by the current
asset allocation percentage (or target allocation, if available) and by adding expected inflation.
93
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
The best-estimate of expected future real rates of return were developed by aggregating data from several
published capital market assumption surveys and deriving a single best-estimate based on the average
survey values. These capital market assumptions reflect both historical market experience as well as
diverse views regarding anticipated future returns. The expected inflation assumption was developed
based on an analysis of historical experience blended with forward-looking expectations available in
market data.
Best estimates of geometric real and nominal rates of return for each major asset class included in the
pension plan's asset allocation as of December 31, 2015 are summarized in the following table:
Allocation at Long-Term
December 31, Expected Expected Nominal
Asset Class 2015 Portfolio Weight Rate of Return
Equities 51.70% 43.00% 8.00%
International Equity
Fixed Income 46.44% 42.00% 4.00%
Real Assets 0.00% 5.00% 6.50%
Alternatives 1.86% 10.00% 6.00%
Total Portfolio 100.00% 100.00% 6.00%
Discount Rate
The discount rate used to measure the total pension liability was 6.00%. Assets were projected using
expected benefit payments and expected asset returns. Expected benefit payments were discounted by
year using expected assets return assumption for years in which the assets were sufficient to pay all
benefit payments. Any remaining benefit payments after the trust fund is exhausted are discounted at
the municipal bond rate of return. The equivalent single rate is the discount rate. Based on those
assumptions, the pension plan's fiduciary net position was projected to be available to make all projected
future benefit payments of current plan members.
94
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Pension Liability Sensitivity
The following presents the City of Eden Prairies proportionate share of the net pension liability of the
Association, calculated using the discount rate of 6.00%, as well as what the Association's net pension
liability would be if it were calculated using a discount rate that is one percentage point lower (5.00%) or
one percentage point higher (7.00%) than the current rate:
Selected
1% Decrease Discount Rate 1% Increase
Net Pension Liability (Asset) $ 2,237,524 $ (216,585) $(2,224,556)
Discount Rate 5.00% 6.00% 7.00%
Plan's Fiduciary Net Position
Detailed information about the Plan's fiduciary's net position is available in a separately-issued report.
That report may be obtained by writing to Eden Prairie Firefighter's Association, 14800 Scenic Heights
Rd., Eden Prairie, MN 55344 or by calling(952)949-8367.
95
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Pension Plan (Continued)
Information about the changes in the Plan's net pension liability(asset) is as follows:
2015 2014
Total Pension Liability
Service Cost $ 449,426 $ 413,646
Interest 1,104,701 1,083,202
Differences Between Expected and Actual Experience - -
Changes of Assumptions - -
Changes of Benefit Terms - -
Benefit Payments, Including Member Contribution Refunds (1,270,544) (1,027,216)
Other Changes -Net Change in Total Pension Liability 283,583 469,632
Total Pension Liability- Beginning 19,046,951 18,577,319
Total Pension Liability- Ending (a) 19,330,534 19,046,951
Plan Fiduciary Net Position
Municipal Contributions 398,395 488,073
State Contributions 437,948 414,343
Net Investment Income (393,362) 646,363
Benefit Payments (1,270,544) (1,027,216)
Administrative Expenses (26,323) (37,158)
Other Changes - 81,893
Net Change in Fiduciary Net Position (853,886) 566,298
Fiduciary Net Position - Beginning 20,401,005 19,834,707
Fiduciary Net Position - Ending (b) 19,547,119 20,401,005
Association's Net Pension Liability/(Asset) - Ending (a) -(b) $ (216,585) $(1,354,054)
96
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Other Post-Employment Benefits Plan
Plan Description
The City provides post-employment insurance benefits to certain eligible employees through the City's
Other Post-Employment Benefits Plan, a single-employer defined benefit plan administered by the City.
All post-employment benefits are based on contractual agreements with employee groups. These
contractual agreements do not include any specific contribution or funding requirements. The Plan does
not issue a separate report. As of December 31, 2016, membership included 18 retirees and others
currently receiving benefits, 7 spouses receiving payments and 270 active plan members. These benefits
are summarized as follows:
Post-Employment Insurance Benefits
All retirees of the City have the option under state law to continue their medical insurance coverage
through the City from the time of retirement until the employee reaches the age of eligibility for
Medicare. For members of all employee groups, the retiree must pay the full premium to continue
coverage for medical and dental insurance.
The City is legally required to include any retirees for whom it provides health insurance coverage in the
same insurance pool as its active employees, whether the premiums are paid by the City or the retiree.
Consequently, participating retirees are considered to receive a secondary benefit known as an "implicit
rate subsidy." This benefit relates to the assumption that the retiree is receiving a more favorable
premium rate than they would otherwise be able to obtain if purchasing insurance on their own, due to
being included in the same pool with the City's younger and statistically healthier active employees.
Funding Policy
The required contribution is based on projected pay-as-you-go financing requirements, with additional
amounts to pre-fund benefits as determined annually by the City.
Annual OPEB Cost and Net OPEB Obligation
The City's annual OPEB cost (expense) is calculated based on annual required contributions (ARC) of
the City, an amount determined on an actuarially determined basis in accordance with the parameters of
GASB Statement Nos. 43 and 45. The City prospectively implemented these statements during 2008. The
ARC represents a level funding that, if paid on an ongoing basis, is projected to cover normal costs each
year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30
years. The following table shows the components of the City's annual OPEB cost for the year, the
amount actually contributed to the plan, and the changes in the City's net OPEB obligation to the plan:
97
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Other Post-Employment Benefits Plan (Continued)
Annual required contribution $ 358,509
Interest on net OPEB obligation 54,207
Adjustment to annual required contribution (82,772)
Annual OPEB cost expense 329,944
Contributions made 149,280
Increase in net OPEB obligation 180,664
Net OPEB obligation-beginning of year 1,548,766
Net OPEB obligation-end of year $ 1,729,430
Other post-employment benefits are generally liquidated through the Health and Benefits Internal
Service funds. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan,
and the net OPEB obligation for the year are as follows:
% of Annual
Fiscal Annual Employer OPEB Cost Net OPEB
Year Ended OPEB Cost Contribution Contributed Obligation
12/31/14 $ 325,343 $ 121,621 37.4% $ 1,370,132
12/31/15 325,076 146,442 45.0% 1,548,766
12/31/16 329,944 149,280 45.2% 1,729,430
Funded Status and Funding Progress
As of January 1, 2016, the plan was zero percent funded. The actuarial accrued liability for benefits was
$3,256,823, and the actuarial value of assets was $0, resulting in an unfunded actuarial accrued liability
(UAAL) of$3,256,823. The covered payroll (annual payroll of active employees covered by the plan) was
$19,872,785, and the ratio of the UAAL to the covered payroll was 16.4%.
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined
regarding the funded status of the plan and ARCs of the employer are subject to continual revision as
actual results are compared with past expectations and new estimates are made about the future. The
Schedule of Funding Progress immediately following the notes to the basic financial statements presents
multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing
over time relative to the actuarial accrued liabilities for benefits.
98
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Other Post-Employment Benefits Plan (Continued)
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as
understood by the employer and the plan members) and include the types of benefits provided at the
time of each valuation and the historical pattern of sharing of benefit costs between the employer and
plan members to that point. The actuarial methods and assumptions used include techniques that are
designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial
value of assets, consistent with the long-term perspective of the calculations.
In the January 1, 2016 actuarial valuation, the projected unit credit actuarial cost method was used. The
actuarial assumptions included: a 3.5% percent investment rate of return (net of investment expenses)
based on the City's own investments; an annual healthcare cost trend rate of 6.75% initially, reduced by
decrements to an ultimate rate of 5% after seven years for medical insurance. Both rates included a 2.5%
inflation assumption. The UAAL is being amortized on a level dollar basis over a closed period. The
remaining period at January 1, 2016 is 30 years or less.
Note 10—Leases
As Lessee
The City has entered into lease agreements for two space leases in connection with its liquor store
operations. Rental expense, excluding a prorated share of real estate taxes and common area operating
costs,for the year ended December 31, 2016,was approximately$233,000.
The following is an annual schedule of future minimum lease payments under these leases:
Year Ended Prairie Prairie
December 31, Village View
2017 142,630 94,176
2018 121,800 96,180
2019 - 96,180
$ 667,808 $ 565,056
The City has entered into a lease agreement with the Metropolitan Airports Commission for expanded
athletic fields. Rental expense for the year ended December 31, 2016, was $4,179. The City will continue
to pay this amount, escalating 3% per year for the remaining lease term, which expired September 1,
2019.
99
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Leases (Continued)
The City has entered into a lease agreement with CAPREF Eden Prairie LLC for office space used on the
lower level of Eden Prairie Center. Rental expense for the year ended December 31, 2016 was $4,667.
The City will continue to pay $4,667 per year for the remaining lease term, which expires March 31,
2019.
As Lessor
The City occupies approximately one-third of the City Center building. The remaining two-thirds were
leased to the Eden Prairie Independent School District and SuperValu during 2016:
The City has a lease agreement with the Eden Prairie Independent School District and received
$359,205 of rental revenue between 1/1/16 and 12/31/16. The City will receive rent annually
through 8/31/24. Annual rent will be $359,205 2017 and 2018; $362,284 in 2019; $371,349 in
2020; $380,415 in 2021; $390,165 in 2022; $399,915 in 2023; $270,943 in 2024. The City also
received the School District's portion of Common Area Maintenance (CAM) for maintenance,
insurance and taxes.
SuperValu started paying a lump sum gross rent amount on 3/1/15. The City received
$1,024,504 in gross rent between 1/1/16 and 12/31/16. This gross rent amount is intended to
cover both base rent and CAM. The City has calculated SuperValu's 2016 CAM (based on the
building's CAM budget and SuperValu's square footage) at $468,890, leaving $555,613 as Rental
Revenue. The City will receive Gross Rent annually through 6/30/2021. Gross rent received will
be $1,311,092 in 2017, $1,358,870 in 2018, $1,392,216 in 2019, $1,425,563 in 2020, and $716,950
in 2021.
The City has entered into a lease agreement with Pure Grace for the rental of space located at the Smith
Douglas More House. Rental income for the year ended December 31, 2016 was $51,292. This lease will
expire on December 31, 2021. The City will receive $34,000 annually through 2021. The City will also
receive additional rent if sales exceed$450,000.
The City had a lease agreement with Lighthouse for the rental of space located at 8098 Glen Lane. Rental
income for the year ended December 31, 2016 was $59,303. This lease was terminated on November 21,
2016. A new tenant for the space has not yet been established.
100
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Leases (Continued)
The City has entered into a lease agreement with Nguyen Family Inc d/b/a Lotus Nails Spa for 1,402
square feet of rental of space located in the Den Road Liquor store building. Rental income for the year
ended December 31, 2016 was $29,676. The City will receive rent annually through 2024. Annual rent
will be $30,844 in 2017 and 2018, $31,078 in 2019, $32,246 from 2020 to 2023, and$26,872 in 2024.
The City has entered into a lease agreement with Jeneka LLC d/b/a Encore Consignment Boutique 3,662
square feet of rental of space located in the Den Road Liquor store building. Rental income for the year
ended December 31, 2016 was $84,475. The City will receive rent annually through 2018. Annual rent
will be $91,236 in 2017 and 2018.
The City has entered into a lease agreement with a tenant for the rental of space located at 9100 Riley
Lake Road (the "Riley House"). Rental income for the year ended December 31, 2016 was $6,750. This
lease expires on June 30,2017. The City will receive $3,450 through June 2017.
The City has entered into a lease agreement with True Friends, a Minnesota non-profit corporation, for
the use of Camp Eden Wood. Base rent received was $1 and covers the entire 20 year lease term from
January 1,2015 until December 31, 2034.
The City has entered into a lease agreement with Eden Prairie Historical Society for the use of
Cummins-Phipps-Grill House. Base rent received is $1/year and will continue through March 31, 2020.
The assets acquired for these lease agreements is as follows:
2016 2016
Governmental Liquor
Activities Fund
Asset:
Land $ 2,628,813 $ 536,659
Building 12,995,052 1,900,408
Less: Accumulated depreciation (5,528,201) (644,503)
Total $ 10,095,664 $ 1,792,564
Depreciation Expense $ 252,002 $ 38,040
101
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11—Long Term Debt
Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds have been issued for both governmental and business-type
activities. General obligation bonds are direct obligations and pledge the full faith and credit of the City.
The City also issues assessment debt with governmental commitment to provide funds for the
construction of streets and utilities. These bonds will be repaid from amounts levied against the property
owners benefited by this construction. In the event that a deficiency exists because of unpaid or
delinquent assessments at the time a debt service payment is due, the City must provide resources to
cover the deficiency until other resources are received. Assessment debt with governmental commitment
has been issued for governmental activities.
The City also issues lease revenue bonds where the government pledges income derived from lease
agreements to pay debt service.
The City also issues tax abatement bonds. These bonds and interest thereon are payable from
abatements collected from certain property in the City. If abatement revenues are insufficient to meet
principal and interest due, the City is required to levy ad valorem taxes without limit as to rate or
amount on all taxable property in the City to make up the deficiency.
102
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11-Long Term Debt (Continued)
Bonds currently outstanding (in thousands of dollars) are as follows:
2016
Interest Original Amount
Maturities Rates Issue Outstanding
Governmental Activity
General Obligation Bonds
G.O. Equip Notes of 2008A 2018 3.00-4.00% $ 3,120 $ 695
G.O. Equip Notes of 2009B 2018 3.00% 2,455 125
G.O. Refunding Bonds 2011 C 2021 1.25-2.10% 4,455 3,090
G.O. Refunding Bonds 2012A 2026 2.00-2.63% 5,110 5,050
G.O. Refunding Bonds 2012B 2027 2.00-2.50% 3,170 2,930
Lease Revenue Bonds
Public Facility Bonds of 2007A 2028 3.60-4.50% 1,630 1,145
Assess Debt With Govt Commit
G.O. Revolving Bonds of 2008B 2017 3.50-4.00% 1,845 990
G.O. Revolving Bonds of 2010A 2025 2.00-4.00% 1,190 770
G.O. Revolving Bonds of 2011D 2025 2.00-2.63% 1,805 1,500
G.O. Revolving Bonds of 2012C 2021 2.00% 10,250 6,850
G.O. Bonds of 2016A 2032 2.30-3.00% 2,360 2,360
Tax Abatement Bonds
G.O. Tax Abatement Bonds 2014A 2035 2.00-3.75% 17,155 17,155
Total Governmental Activity 54,545 42,660
Business Type Activitiy
G.O. Water& Sewer Bonds 2011A 2020 .50-3.80% 1,260 540
G.O. Bonds 2011B 2020 2.50-3.00% 3,320 1,390
G.O. Bonds of 2016A 2027 2.30-3.00% 1,580 1,580
Total Business Type Activity 6,160 3,510
Capital Lease 2021 1.93% 287 287
Total $ 60,992 $ 46,457
103
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11-Long Term Debt (Continued)
Annual debt service requirements to maturity for governmental activity bonds (in thousands of dollars)
are as follows:
Assessment
Debt with Govt
Years Commitment
Ending G.O.Bonds Lease Revenue Bonds Improv Bonds Tax Abatement Bonds Total
12/31 Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
2017 $ 1,360 $ 248 $ 80 $ 50 $ 2,710 $ 228 $ 350 $ 545 $ 4,500 $ 1,071
2018 1,410 217 80 46 1,900 213 460 537 3,850 1,013
2019 1,005 191 85 42 1,885 172 445 526 3,420 931
2020 1,030 172 85 39 1,710 133 900 506 3,725 850
2021 1,050 152 90 35 1,690 95 910 479 3,740 761
2022 1,100 129 95 31 480 70 925 451 2,600 681
2023 1,135 106 100 26 495 56 920 423 2,650 611
2024 1,150 80 100 22 500 42 930 396 2,680 540
2025 1,165 52 100 17 385 28 815 369 2,465 466
2026 1,205 22 110 12 105 17 850 344 2,270 395
2027 280 4 110 7 105 14 865 319 1,360 344
2028 - - 110 3 105 12 885 292 1,100 307
2029 - - - - 100 9 1,210 261 1,310 270
2030 - - - - 100 7 1,025 225 1,125 232
2031 - - - - 100 4 1,060 188 1,160 192
2032 - - - - 100 1 1,100 151 1,200 152
2033 - - - - - - 1,130 110 1,130 110
2034 - - - - - - 1,165 67 1,165 67
2035 - - - - - - 1,210 23 1,210 23
Total $ 11,890 $ 1,373 $ 1,145 $ 330 $ 12,470 $ 1,101 $ 17,155 $ 6,212 $ 42,660 $ 9,016
104
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11—Long Term Debt (Continued)
Annual debt service requirements to maturity for business-type activity bonds (in thousands of dollars)
are as follows:
Years
Ending Revenue Bonds
12/31 Principal Interest Total
2017 $ 465 $ 86 $ 551
2018 610 89 699
2019 630 70 700
2020 650 51 701
2021 150 30 180
2022 155 25 180
2023 160 21 181
2024 165 16 181
2025 170 11 181
2026 175 6 181
2027 180 2 182
Total $ 3,510 $ 407 $ 3,917
Capital Lease
In December 2016, the City entered into a new lease for financing the purchase of turn out gear for the
Fire department. The lease agreement qualifies as a capital lease for accounting purposes and, therefore,
has been recorded at the present value of their future minimum lease payments as of the inception date.
This equipment was not capitalized by the City as the equipment was below the City's capitalization
threshold.
The future minimum lease obligations and the net present value of these minimum lease payments as of
December 31, 2016,were as follows:
105
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11-Long Term Debt (Continued)
Year Ended
December 31,
2017 $60,766
2018 60,766
2019 60,766
2020 60,766
2021 60,766
Net Minimum Lease Payments 303,830
Less Amount Representing Interest 16,888
Present Value of Net Minimum Lease Payments $286,942
Changes in Long Term Debt
Long-term debt activity for the year ended December 31, 2016, (in thousands of dollars) was as follows:
Due
Beginning Ending Within
Balance Additions Reductions Balance One Year
Governmental Activity
G.O. Bonds $ 13,320 $ - $ 1,430 $ 11,890 $ 1,360
Lease Revenue Bonds 1,220 - 75 1,145 80
Assess. Debt With Govt Commit
Improvement Bonds 11,975 2,360 1,865 12,470 2,710
Tax Abatement Bonds 17,155 - - 17,155 350
Issuance Premium/Discount 914 74 114 874 -
Total Bonds 44,584 2,434 3,484 43,534 4,500
Compensated Absences 1,875 1,818 1,777 1,916 941
Capital Lease 45 287 45 287 55
Total $ 46,504 $ 4,539 $ 5,306 $45,737 $ 5,496
Business Type Activity
Revenue Bonds $ 2,385 $ 1,580 $ 455 $ 3,510 $ 465
Issuance Premium/Discount 81 56 16 121 -
Total Bonds 2,466 1,636 471 3,631 465
Compensated Absences 284 280 276 288 141
Total $ 2,750 $ 1,916 $ 747 $ 3,919 $ 606
106
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11—Long Term Debt (Continued)
For the governmental activities, the capital lease is generally paid with unassigned fund balances within
the General fund. Compensated absences will be paid out of the Internal Service fund.
There are a number of limitations and restrictions contained in the various bond indentures. The City is
in compliance with all significant limitations and restrictions. Call provisions are applicable to certain
general obligation and special assessment bond issues.
On December 29, 2016, The City issued $3,940,000 of G.O. Bonds, Series 2016A. The bonds bear interest
at rates of 2.7% to 3%,with maturities extending to February 1, 2032. Of the proceeds, $1,580,000 will be
used for the Water Tower Recoating Project, $1,585,000 will be used for the West 70th Street Project and
$775,000 of the proceeds will provide for the refunding of the G.O. Revolving Bonds, Series 2008B.
Future debt service payments will be reduced by $99,743 with a net present value benefit of $78,717.
Refunding proceeds of the 2016A bonds will be used to redeem the 2008B bonds on January 10, 2017.
Note 12—Risk Financing and Related Insurance Issues
The City is exposed to various risk of loss related to torts; thefts of, damage to and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. In order to protect against these risks
of loss, the City purchases commercial insurance through the League of Minnesota Cities Insurance
Trust, a public entity risk pool, for property insurance and workers compensation. This pool currently
operates as a common risk management and insurance program for municipal entities. The City pays an
annual premium to the League for its insurance coverage. The League of Minnesota Cities Insurance
Trust is self-sustaining through commercial companies for excess claims. The City is covered through
the pool for any claims incurred but unreported, however, retains risk for the deductible portion of its
insurance policies. The amount of these deductibles is considered immaterial to the financial statements.
During the year ended December 31, 2016, these were no significant reductions in insurance coverage
from the prior year. Settled claims have not exceeded the City's commercial coverage in any of the past
three years.
107
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 13—Contingencies
The City has been named in various legal actions. At the present time, there is no significant litigation
pending that would cause a material effect on the financial statements if unfavorable rulings would
result. While it is not possible to provide any probability of success or estimate of potential loss in
defending any of these legal actions, the City expects to contest the allegations vigorously and does not
believe these actions will have a material effect on the financial statements.
A potential claim may be asserted against the City arising out of its membership in the Western Area
Firing Training Academy (WAFTA). WAFTA is a joint powers entity consisting of 11 member cities
that was formed in 1974 to purchase property to be used and operated as a fire training facility. In the
late 1980's, WAFTA became aware that the site was contaminated. Since that time, WAFTA has been
working with the Minnesota Pollution Control Agency (MPCA) and other responsible parties to address
the contamination issues on the site. At this time, there is not an estimated dollar amount of the cost to
remediate the site nor has a claim been asserted against WAFTA or the City.
Note 14—Contract Commitments
At December 31, 2016, the City had commitments on various construction projects. These commitments
totaled approximately$1,387,080.
Note 15—Conduit Debt Obligations
From time to time, the City has issued Industrial Revenue and Housing bonds to provide financial
assistance to private-sector entities for the acquisition and construction of industrial and commercial
facilities deemed to be in the public interest. The bonds are secured by the property financed and are
payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds,
ownership of the acquired facilities transfers to the private-sector entity served by the bond issuance.
Neither the City, the State, nor any political subdivision thereof is obligated in any manner for
repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying
financial statements. As of December 31, 2016, there were 7 series of Housing Bonds outstanding, with
outstanding balances of$37,646,530.
108
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 16—Tax Abatements
The City enters into property tax abatement agreements through the use of tax increment financing
districts with local businesses under various Minnesota Statutes. Under these statutes the City annually
abates taxes collected above the districts' base tax capacity which is established during adoption of the
tax increment district. These agreements are established to foster economic development and
redevelopment through creating jobs, removing blight and providing affordable housing. The City uses
Minnesota Statutes 469.001 to 469.047 and 469.174 to 469.179 (The Tax Increment Act) to create these
districts.
For the fiscal year ended December 31, 2016, the City has three agreements established under Minnesota
Statute 469.001 to 469.047 which resulted in property taxes totaling $1,692,704 being abated. These
agreements include:
• A pay as you go note to a regional shopping mall for substantial redevelopment. The
abatement amount was $1,236,568.
• A pay as you go note to bring a substandard commercial property up to standards. The
abatement amount was $135,075.
• A pay as you go note to convert substandard property into an office and retail complex.
The abatement amounted was 321,060.
For the fiscal year ended December 31, 2016, the City has six agreements established under Minnesota
Statute 469.174 to 469.179 (The Tax Increment Act) which resulted in property taxes totaling $1,664,540
being abated. The following agreements each exceeded 10 percent of the total amount abated, during the
year:
• A pay as you go note to finance the cost of a senior rental housing project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $598,210.
• A pay as you go note to finance the cost of a rental apartment project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $385,217.
• A pay as you go note to finance the cost of a senior rental housing project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $254,143.
• A pay as you go note to finance the cost of a rental apartment project that provides
housing in part for persons or families with low to moderate income. The abatement
amount was $400,409.
109
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 17—Fund Balance Classification
At December 31,2016, a summary of the governmental fund balance classifications are as follows:
Capital Public Shady Oak Shady Oak Aquatics Eden Other
Improvement Improvement Road Road &Fitness Prairie Govt
General Maintenance Construction North South Expansion Road Funds Total
Nonspendable:
Prepaid Items $ 35,792 $ - $ - $ - $ - $ - $ - $ 106,751 $ 142,543
Cemetery Perpetual Care - - - - - - - 144,219 144,219
Total Nonspendable 35,792 - - - - - - 250,970 286,762
Restricted for:
Debt Service - - - - - - - 4,522,473 4,522,473
Special Assessments - - - 31,932 - - - 83,324 115,256
Grants - - - - 4,576,761 - - 3,300 4,580,061
Franchise Fee - - - - - - - 483,773 483,773
Cemetary - - - - - - - 148,414 148,414
Recycling - - - - - - - 13,768 13,768
Historical and Cultural - - - - - - - 15,681 15,681
Police Forfeiture - - - - - - - 6,190 6,190
Fire Equipment 286,942 - - - - - - 0 286,942
Tax Increment - - - - - - - 1,790,930 1,790,930
286,942 - - 31,932 4,576,761 - - 7,067,853 11,963,488
Assigned to:
Capital Projects - 8,451,339 - - - - - 1,072,573 9,523,912
Improvement Projects - - - - 980,000 - - 9,295,522 10,275,522
Total Assigned - 8,451,339 - - 980,000 - - 10,368,095 19,799,434
Unassigned:
Budget Stabilization 6,656,697 - - - - - - - 6,656,697
Working Capital 16,479,421 - - - - - - - 16,479,421
Unassigned 35,200 - (2,343,148) - - (422,336) (1,561,483) (783,690) (5,075,457)
Total Unassigned 23,171,318 - (2,343,148) - - (422,336) (1,561,483) (783,690) 18,060,661
Total Fund Balance $23,494,052 $ 8,451,339 $(2,343,148) $ 31,932 $5,556,761 $ (422,336) $(1,561,483) $16,903,228 $50,110,345
Note 18—Subsequent Events
On February 14,2017 Council approved to prepay the remaining balance of$1,065,000 for the 2007A
Public Facility Bonds. As of December 31, 2016 the outstanding balance was$1,145,000.
110
111
City of Eden Prairie, Minnesota
Required Supplemental Information
Modified Approach for Infrastructure Assets
Condition Rating of the City's Street System:
Average
PCI
2016 76.90%
2013 79.70%
2010 81.10%
2007 81.30%
2004 80.40%
2001 80.50%
Comparison of Needed-to-Actual Maintenance/Preservation:
2016 2015 2014 2013 2012
Budget $2,709,000 $2,759,586 $2,769,586 $2,767,000 $2,397,000
Actual 1,957,553 2,451,829 2,234,331 2,263,758 2,172,757
Difference $ (751,447) $ (307,757) $ (535,255) $ (503,242) $ (224,243)
The condition of road pavement is measured using Good Pointe's Icon pavement management system.
Each of the pavements in the City of Eden Prairie was visually inspected using the Paver-based Pavement
Condition Index (PCI) methodology. The methodology is based on a numeric rating system ranging
from 100 for a newly surfaced pavement to 0 for a failed pavement. The condition index is used to
classify roads in excellent condition (85-100), very good condition (70-84), good condition (55-69), fair
condition (40-54), poor condition (25-39), very poor condition (10-24) and failed condition (0-9). It is
the City's policy to maintain an average PCI of 60 percent.
112
City of Eden Prairie, Minnesota
Required Supplemental Information
Other Post-Employment Benefits Plan
Schedule of Funding Progress
Unfunded Unfunded
Actuarial Actuarial Actuarial Actuarial Liability
Fiscal Valuation Accrued Value of Accrued Funded Covered as a % of
Year Ended Date Liability Plan Assets Liability Ratio Payroll Payroll
12/31/08 1/1/08 $ 1,781,809 $ - $ 1,781,809 0.0% $ 16,945,552 10.5%
12/31/09 1/1/08 1,781,809 - 1,781,809 0.0% 16,945,552 10.5%
12/31/10 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2%
12/31/11 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2%
12/31/12 1/1/12 2,814,481 - 2,814,481 0.0% 17,746,102 15.9%
12/31/13 1/1/12 2,814,481 - 2,814,481 0.0% 17,746,102 15.9%
12/31/14 1/1/14 3,121,974 - 3,121,974 0.0% 18,585,719 16.8%
12/31/15 1/1/14 3,121,974 - 3,121,974 0.0% 18,585,720 16.8%
12/31/16 1/1/16 3,256,823 3,256,823 0.0% 19,872,785 16.4%
113
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Public Employees General Employees Retirement Fund
Last Ten Years*
Employer's
Employer's Proportionate Share
Employer's Proportionate of the Net Pension Plan Fiduciary
Proportion Share (Amount) Employer's Liability(Asset)as a Net Position as a
(Percentage)of the of the Net Covered Percentage of its Percentage of
Fiscal Year Net Pension Liability Pension Liability Payroll** Covered Payroll the Total
Ending (Asset) (Asset)(a) (b) (a/b) Pension Liability
June 30, 2015 0.2525% $13,085,860 $14,836,066 88.20% 78.2%
June 30, 2016 0.2482% $20,152,608 $15,161,268 132.92% 68.9%
*This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
114
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Public Employees Police and Fire Fund
Last Ten Years
Employer's
Employer's Proportionate Share
Employer's Proportionate of the Net Pension Plan Fiduciary
Proportion Share(Amount) Employer's Liability(Asset)as a Net Position as a
(Percentage)of the of the Net Covered Percentage of its Percentage of
Fiscal Year Net Pension Liability Pension Liability Payroll** Covered Payroll the Total
Ending _ (Asset) (Asset)(a) (b) (a/b) _ Pension Liability
June 30, 2015 0.7770% $8,828,538 $7,116,963 124.05% 86.6%
June 30, 2016 0.7580% $30,419,859 $7,302,618 416.56% 63.9%
*This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
115
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Proportionate Share of Net Pension Liability
Eden Prairie Fire Relief
2015 2014
Total Pension Liability
Service Cost $ 449,426 $ 413,646
Interest 1,104,701 1,083,202
Differences Between Expected and Actual Experience - -
Changes of Assumptions - -
Changes of Benefit Terms - -
Benefit Payments, Including Member Contribution Refunds (1,270,544) (1,027,216)
Other Changes -Net Change in Total Pension Liability 283,583 469,632
Total Pension Liability- Beginning 19,046,951 18,577,319
Total Pension Liability-Ending (a) 19,330,534 19,046,951
Plan Fiduciary Net Position
Municipal Contributions 398,395 488,073
State Contributions 437,948 414,343
Net Investment Income (393,362) 646,363
Benefit Payments (1,270,544) (1,027,216)
Administrative Expenses (26,323) (37,158)
Other Changes - 81,893
Net Change in Fiduciary Net Position (853,886) 566,298
Fiduciary Net Position - Beginning 20,401,005 19,834,707
Fiduciary Net Position - Ending (b) 19,547,119 20,401,005
Association's Net Pension Liability/(Asset)- Ending (a)-(b) $ (216,585) $ (1,354,054)
Fiduciary Net Position as a Percentage of the Total Pension Liability 101.12% 107.11%
Covered-Employee Payroll N/A N/A
Net Pension Liability/(Asset) as a Percentage of Covered-Employee Payrol N/A N/A
116
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Public Employees General Employees Retirement Fund
Last Ten Years*
Contributions
in Relation to Contributions
Statutorily the Statutorily Contribution as a
Required Required Deficiency Covered Percentage of
Contributions Contributions (Excess) Payroll** Covered
Year Ending (a) (b) (a-b) (d) Payroll (b/d)
December 31, 2015 $1,164,110 $1,164,110 $0 $15,528,311 7.50%
December 31, 2016 $1,157,735 $1,157,735 $0 $15,436,692 7.50%
* This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
117
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Public Employees Police and Fire Fund
Last Ten Years*
Contributions
in Relation to Contributions
Statutorily the Statutorily Contribution as a
Required Required Deficiency Covered Percentage of
Contributions Contributions (Excess) Payroll** Covered
Year Ending (a) (b) (a-b) (d) Payroll (b/d)
December 31, 2015 $1,215,450 $1,215,450 $0 $7,509,128 16.2%
December 31, 2016 $1,188,923 $1,188,923 $0 $7,339,334 16.2%
* This schedule is provided prospectively beginning with the fiscal year ended December 31, 2015.
**For purposes of this schedule, covered payroll is defined as "pensionable wages."
118
City of Eden Prairie, Minnesota
Required Supplemental Information
Schedule of Contributions
Eden Prairie Fire Relief
Last Nine Years
2016 2015 2014 2013 2012
Statutorily Required Contribution $ 388,664 $ 398,395 $ 488,073 $ 582,972 $ 625,910
Contributions in Relation to the Statutorily Required Contribution (388,664) (393,065) (488,073) (582,972) (625,910)
Contribution Deficiency(Excess) $ - $ 5,330 $ - $ - $ -
2011 2010 2009 2008
Statutorily Required Contribution $ 830,077 $1,129,002 $ 270,566 $ 218,982
Contributions in Relation to the Statutorily Required Contribution (830,077) (1,129,002) (462,805) (411,221)
Contribution Deficiency(Excess) $ - $ - $ (192,239) $ (192,239)
119
120
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue sources that
are restricted or committed to expenditures for specified purposes other than debt service or capital
projects.
Housing Redevelopment Authority (HRA Grant) - This fund accounts for monies received under
Title I of the Housing and Community Development Act of 1974 and other related housing activities.
Pleasant Hills Cemetery - This fund accounts for the current operations of the City cemetery including
maintenance costs and lot sales.
Recycling - This fund accounts for monies received from Hennepin County's household waste rebate
programs. All dollars received are to be refunded to eligible households within Eden Prairie.
Historical and Cultural - This fund accumulates revenue from the sale of a book on Eden Prairie's 100-
year history and the sale of old street signs. The book was donated to the City by the Eden Prairie
Historical Society, with revenues earmarked for expenditure on the preservation of the history of Eden
Prairie.
121
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds
Debt service funds are used to account for all financial resources that are restricted, committed, or
assigned to expenditures for principal and interest.
3rd Rink Lease Revenue Bonds 2007A - This fund is used to account for the accumulation of tax
revenues needed to repay bonds issued to pay the construction projects for the 3rd Sheet of Ice at the
community center.
Capital Equipment Notes 2008A - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project, regional radio conversion project and
two fire trucks.
General Obligation Refunding Bonds 2016A - This fund accounts for the refunding of the G.O.
Bonds 2008B which accounted for the accumulation of resources needed to repay bonds issued to
finance the construction of streets, lateral utilities, and drainage for the Flying Cloud Drive construction
project. The primary sources of repayment on these bonds are special assessments levied on benefited
properties.
Capital Equipment Notes 2009B - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project and Police/Fire software upgrade.
General Obligation Improvement Bonds 2010A - This fund is used to account for the accumulation
of tax revenues needed to repay bonds issued to pay the construction costs for the Singletree Lane
project.
General Obligation Improvement Bonds 2011B - This fund is used to account for the accumulation
of tax revenues needed to repay bonds issued to finance the Self Contained Breathing Apparatus Gear
for the fire department.
General Obligation Refunding 2011C - This fund accounts for the refunding of the G.O. Park
Referendum Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued
to finance construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2011D - This fund accounts for the refunding of the G.O.
Improvement Revolving Bonds which accounted for the accumulation of tax revenues needed to repay
bonds issued to finance the construction at 212 and Charleston Road.
122
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds (Continued)
General Obligation Refunding 2012A - This fund accounts for the refunding of the G.O. Bonds
2005C which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2012B - This fund accounts for the refunding of the G.O. Bonds 2006B
which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for the new fire station.
General Obligation Improvement Bonds 2012C- This fund is used to account for the accumulation of
special assessments needed to repay bonds issued to finance the Shady Oak Road North project.
General Obligation Tax Abatement 2014A - This fund accounts for the accumulation of tax revenues
needed to repay bonds issued to finance construction of the Aquatics &Fitness Expansion.
General Obligation Bonds 2016A - This fund is used to account for the accumulation of special
assessments needed to repay bonds issued to finance the West 70th project.
123
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Project Funds
Capital projects funds are used to account for all financial resources that are restricted, committed, or
assigned to expenditures for capital outlay.
Police - This fund accounts for all confiscated money, and / or property obtained through drug-related
criminal arrests and compliance fines. The funds are earmarked for expenditures on law enforcement
operations.
E-911 - This fund accounts for monies received from the State of Minnesota to be used for the E-911
emergency system.
Senior Board - This fund was established to account for monies received for Senior Awareness Week.
Park Improvement - This fund accounts for the park dedication fees, grants, and other contributions
earmarked for expenditure on park acquisition and development.
CIP Trails - This fund accounts for the accumulation of resources to be used for capital improvements
and maintenance of City trails.
CIP Pavement Management - This fund accounts for the accumulation of resources to be used for
capital improvements and maintenance of City streets.
Economic Development - This fund accounts for money set aside to assist in the redevelopment of the
City.
Project - This fund accounts for tax increment revenue set aside to assist in the redevelopment of the
City.
HRA - This fund accounts for the accumulation of resources to be used for economic development
projects.
Flying Cloud Drive - This fund accounts for proceeds of bonds sold to finance the construction of a
three lane road from south of Shady Oak Road to the south end of the Liberty Plaza campus.
Transportation - This fund accounts for proceeds of state aid. This revenue is used to finance street
improvements.
124
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Project Funds (Continued)
Cable PEG (Public, Educational, and Government) - This fund accounts for the revenues collected
from Comcast. These funds will be used for the production of PEG Access programming.
Eden Prairie Rd Connect to Flying Cloud - This fund accounts for the accumulation of resources to
be used for the construction of road from Frederick Place to north of Riley Creek.
Homeowners Improvements Area - This fund accounts for the accumulation of resources to be used
for Housing Improvements to the Fairway Woods II Condominiums.
West 70th Street Extension - This fund accounts for the accumulation of resources to be used for the
extension of West 70th from its existing cul-de-sac to Flying Cloud Drive.
TC Station / NS Road - This fund accounts for the accumulation of resources to be used for the
completion of the Town Center Station and Urban Grid roadway system.
General LRT - This fund accounts for the accumulation of resources to be used for the
upgrade/betterments of amenities within Eden Prairie beyond the base project.
125
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Permanent Funds
Permanent funds are used to account for resources that are restricted to the extent that only earnings,
and not principal, may be used for purposes that support the City's programs that is, for the benefit of
the City or its citizens.
Cemetery Perpetual Care - This fund was established to account for funds dedicated for cemetery
maintenance in accordance with state statutes.
126
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 1 of 8
Special Revenue
Pleasant Historical
HRA Hills and
Grant Cemetery Recycling Cultural Total
ASSETS
Cash and Investments $ 59,831 $ 23,906 $ 17,998 $ 16,465 $ 118,200
Receivables
Accounts - 1,300 - - 1,300
Interest - 38 - 22 60
Due from Other Governments 2,106 - - - 2,106
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - -
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - -
Prepaid Items - - - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments with Escrow Agent - - - - _ -
Total Assets $ 61,937 $ 25,244 $ 17,998 $ 16,487 $ 121,666
LIABILITIES
Accounts and Contracts Payable $ 61,335 $ 417 $ 4,230 $ 596 $ 66,578
Salaries Payable 602 - - - 602
Investment Interest Payable - - - - -
Due to Other Governments - - - 210 210
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities 61,937 417 4,230 806 67,390
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - - - - -
Total Deferred Inflows of Resources - - - - -
FUND BALANCES
Nonspendable - - - - -
Restricted - 24,827 13,768 15,681 54,276
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance - 24,827 13,768 15,681 54,276
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 61,937 $ 25,244 $ 17,998 $ 16,487 $ 121,666
127
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 2 of 8
Debt Service
3rd Rink General General
Lease Capital Obligation Capital Obligation
Revenue Equip Refunding Equip Improvement
Bonds Notes Bonds Notes Bonds
2007A 2008A 2016A 2009B 2010A
ASSETS
Cash and Investments $ - $ 125,589 $ 1,197,468 $ 64,190 $ 124,425
Receivables
Accounts - - - - -
Interest - 132 869 171 246
Due from Other Governments - - - - -
Unremitted Taxes - 1,048 - 141 -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - 770,000 - 679,254
Special Deferred Special Assessments - - - - -
Due from Other Funds - 4,807 - - -
Prepaid Items - - - - 400
Land Held for Resale - - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments with Escrow Agent 105,762 _ - - - -
Total Assets $ 105,762 $ 131,576 $ 1,968,337 $ 64,502 $ 804,325
LIABILITIES
Accounts and Contracts Payable $ 200 $ 200 $ 200 $ 200 $ 200
Salaries Payable - - - - -
Investment Interest Payable 23 - - - -
Due to Other Governments - - - - -
Due to Other Funds 4,807 - - - -
Unearned Revenue - - - - -
Total Liabilities 5,030 200 200 200 200
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - - 770,000 - 679,254
Total Deferred Inflows of Resources - - 770,000 - 679,254
FUND BALANCES
Nonspendable - - - - 400
Restricted 100,732 131,376 1,198,137 64,302 124,471
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance 100,732 131,376 1,198,137 64,302 124,871
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 105,762 $ 131,576 $ 1,968,337 $ 64,502 $ 804,325
128
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 3 of 8
Debt Service
General General General General
General Obligation Obligation Obligation Obligation
Obligation Refunding Refunding Refunding Refunding
Bonds Bonds Bonds Bonds Bonds
2011B 2011C 2011D 2012A 2012B
ASSETS
Cash and Investments $ - $ 958,451 $ 354,342 $ 416,294 $ 441,463
Receivables
Accounts - - - - -
Interest - 895 605 623 457
Due from Other Governments - - - - -
Unremitted Taxes - 2,723 - 563 970
Unremitted Special Assessments - - 230 - -
Delinquent Special Assessments - - 912 - -
Deferred Special Assessments - - 1,429,824 - -
Special Deferred Special Assessments - - 120,762 - -
Due from Other Funds - - - - -
Prepaid Items - 525 - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments with Escrow Agent - - - - -
Total Assets $ - $ 962,594 $ 1,906,675 $ 417,480 $ 442,890
LIABILITIES
Accounts and Contracts Payable $ - $ 200 $ 200 $ 200 $ 200
Salaries Payable - - - - -
Investment Interest Payable - - - - -
Due to Other Governments - - - - -
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities - 200 200 200 200
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - - 1,551,498 - -
Total Deferred Inflows of Resources - - 1,551,498 - -
FUND BALANCES
Nonspendable - 525 - - -
Restricted - 961,869 354,977 417,280 442,690
Assigned - - - - -
Unassigned - - - - -
Total Fund Balance - 962,394 354,977 417,280 442,690
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ - $ 962,594 $ 1,906,675 $ 417,480 $ 442,890
129
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 4 of 8
Debt Service
General General
Obligation Obligation General
Improvement Tax Abatement Obligation
Bonds Bonds Bonds
2012C 2014A 2016A Total
ASSETS
Cash and Investments $ 51,090 $ 675,368 $ - $ 4,408,680
Receivables
Accounts - - - -
Interest - 326 - 4,324
Due from Other Governments - - - -
Unremitted Taxes - 2,893 - 8,338
Unremitted Special Assessments - - - 230
Delinquent Special Assessments - - - 912
Deferred Special Assessments - - - 2,879,078
Special Deferred Special Assessments - - - 120,762
Due from Other Funds - - - 4,807
Prepaid Items - - - 925
Land Held for Resale - - - -
Notes Receivable - - - -
Loan Receivable - - - -
Cash and Investments with Escrow Agent - - - 105,762
Total Assets $ 51,090 $ 678,587 $ - $ 7,533,818
LIABILITIES
Accounts and Contracts Payable $ 200 $ 200 $ 1,000 $ 3,200
Salaries Payable - - - -
Investment Interest Payable 2,638 - - 2,661
Due to Other Governments - - - -
Due to Other Funds - - - 4,807
Unearned Revenue - - - -
Total Liabilities 2,838 200 1,000 10,668
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - -
Unavailable Revenue-Special Assessments - - - 3,000,752
Total Deferred Inflows of Resources - - - 3,000,752
FUND BALANCES
Nonspendable - - - 925
Restricted 48,252 678,387 - 4,522,473
Assigned - - - -
Unassigned - - (1,000) (1,000)
Total Fund Balance 48,252 678,387 (1,000) 4,522,398
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 51,090 $ 678,587 $ - $ 7,533,818
130
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 5 of 8
Capital Projects
Senior Park CIP
Police E-911 Board Improvement Trails
ASSETS
Cash and Investments $ 63,113 $ 8,319 $ 17,991 $ 1,987,803 $ 249,700
Receivables
Accounts 9,657 - - - -
Interest 81 167 29 4,824 35
Due from Other Governments - 6,826 - - -
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - 150,000
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - -
Prepaid Items - 104,747 - - -
Land Held for Resale - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments with Escrow Agent - _ - - - -
Total Assets $ 72,851 $ 120,059 $ 18,020 $ 1,992,627 $ 399,735
LIABILITIES
Accounts and Contracts Payable $ 15,033 $ 41 $ 155 $ 24,269 $ 180,252
Salaries Payable - - - - -
Investment Interest Payable - - - - -
Due to Other Governments 21 - - - -
Due to Other Funds - - - - -
Unearned Revenue - - - 220,758 -
Total Liabilities 15,054 41 155 245,027 180,252
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - - - - 150,000
Total Deferred Inflows of Resources - - - - 150,000
FUND BALANCES
Nonspendable - 104,747 - - -
Restricted 6,190 - - - -
Assigned 51,607 15,271 17,865 1,747,600 69,483
Unassigned - - - - -
Total Fund Balance 57,797 120,018 17,865 1,747,600 69,483
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 72,851 $ 120,059 $ 18,020 $ 1,992,627 $ 399,735
131
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 6 of 8
Capital Projects
CIP Economic
Pavement Development Project Flying Cloud
Management Fund Fund HRA Drive
ASSETS
Cash and Investments $ 515,207 $ 4,622,421 $ 2,025,727 $ 267,419 $ -
Receivables
Accounts 564,941 - 11,062 - -
Interest 1,500 8,281 8,324 409 -
Due from Other Governments - - - - -
Unremitted Taxes - - - 85 -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - - -
Special Deferred Special Assessments - - - - -
Due from Other Funds - - 1,040,803 - -
Prepaid Items - - - - -
Land Held for Resale - 721,800 - - -
Notes Receivable - - 296,273 - -
Loan Receivable - - 169,000 - -
Cash and Investments with Escrow Agent - - - - -
Total Assets $ 1,081,648 $ 5,352,502 $ 3,551,189 $ 267,913 $ -
LIABILITIES
Accounts and Contracts Payable $ 11,139 $ 19,281 $ 215 $ - $ -
Salaries Payable - - - 2,668 -
Investment Interest Payable - - - - -
Due to Other Governments - - 9,393 - -
Due to Other Funds - - - - -
Unearned Revenue - - - - -
Total Liabilities 11,139 19,281 9,608 2,668 -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - 169,000 - -
Unavailable Revenue-Special Assessments - - - - -
Total Deferred Inflows of Resources - - 169,000 - -
FUND BALANCES
Nonspendable - - - - -
Restricted 411,389 - 1,790,930 - -
Assigned 659,120 5,333,221 1,581,651 265,245 -
Unassigned - - - - -
Total Fund Balance 1,070,509 5,333,221 3,372,581 265,245 -
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 1,081,648 $ 5,352,502 $ 3,551,189 $ 267,913 $ -
132
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 7 of 8
Capital Projects
Eden
Prairie Rd
Connect to Homeowners West 70th
Cable Flying Improvements Street
Transportation PEG Cloud Area Extension
ASSETS
Cash and Investments $ 628,733 $ 46,983 $ - $ - $ -
Receivables
Accounts - 26,122 - - -
Interest 1,096 64 - - -
Due from Other Governments - - - - 470,000
Unremitted Taxes - - - - -
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments - - - 62,337 1,586,120
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - - -
Prepaid Items - 1,079 - - -
Land Held for Resale - - - - -
Notes Receivable - - - - -
Loan Receivable - - - - -
Cash and Investments with Escrow Agent - - - - -
Total Assets $ 629,829 $ 74,248 $ - $ 62,337 $ 2,056,120
LIABILITIES
Accounts and Contracts Payable $ 42,818 $ - $ 10,572 $ - $ 67,225
Salaries Payable - - - - -
Investment Interest Payable - - 205 117 2,726
Due to Other Governments - - - - -
Due to Other Funds - - 198,139 48,021 274,189
Unearned Revenue - - - - -
Total Liabilities 42,818 - 208,916 48,138 344,140
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - - - -
Unavailable Revenue-Special Assessments - - - 62,337 1,586,120
Total Deferred Inflows of Resources - - - 62,337 1,586,120
FUND BALANCES
Nonspendable - 1,079 - - -
Restricted 3,300 72,384 - - 83,324
Assigned 583,711 785 - - 42,536
Unassigned - - (208,916) (48,138) -
Total Fund Balance 587,011 74,248 (208,916) (48,138) 125,860
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ 629,829 $ 74,248 $ - $ 62,337 $ 2,056,120
133
City of Eden Prairie, Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds
December 31,2016 Page 8 of 8
Permanent
Capital Projects Fund
Cemetery Total
Perpetual Nonmajor
TC Station/ General Care Governmental
NS Road LRT Total Fund Funds
ASSETS
Cash and Investments $ - $ - $ 10,433,416 $ 267,330 $ 15,227,626
Receivables
Accounts - - 611,782 - 613,082
Interest - - 24,810 476 29,670
Due from Other Governments - - 476,826 - 478,932
Unremitted Taxes - - 85 - 8,423
Unremitted Special Assessments - - - - 230
Delinquent Special Assessments - - - - 912
Deferred Special Assessments - - 1,798,457 - 4,677,535
Special Deferred Special Assessments - - - - 120,762
Due from Other Funds - - 1,040,803 - 1,045,610
Prepaid Items - - 105,826 - 106,751
Land Held for Resale - - 721,800 - 721,800
Notes Receivable - - 296,273 - 296,273
Loan Receivable - - 169,000 - 169,000
Cash and Investments with Escrow Agent - - - - 105,762
Total Assets $ - $ - $ 15,679,078 $ 267,806 $ 23,602,368
LIABILITIES
Accounts and Contracts Payable $ - $ 4,572 $ 375,572 $ - $ 445,350
Salaries Payable - - 2,668 - 3,270
Investment Interest Payable 62 548 3,658 - 6,319
Due to Other Governments - - 9,414 - 9,624
Due to Other Funds 41,609 478,845 1,040,803 - 1,045,610
Unearned Revenue - - 220,758 - 220,758
Total Liabilities 41,671 483,965 1,652,873 - 1,730,931
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Revolving Loan - - 169,000 - 169,000
Unavailable Revenue-Special Assessments - - 1,798,457 - 4,799,209
Total Deferred Inflows of Resources - - 1,967,457 - 4,968,209
FUND BALANCES
Nonspendable - - 105,826 144,219 250,970
Restricted - - 2,367,517 123,587 7,067,853
Assigned - - 10,368,095 - 10,368,095
Unassigned (41,671) (483,965) (782,690) - (783,690)
Total Fund Balance (41,671) (483,965) 12,058,748 267,806 16,903,228
Total Liabilities, Deferred Inflows of
Resources,and Fund Balances $ - $ - $ 15,679,078 $ 267,806 $ 23,602,368
134
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 1 of 8
For the Year Ended December 31,2016
Special Revenue
Pleasant Historical
HRA Hills and
Grant Cemetery Recycling Cultural Total
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - - - -
Licenses and Permits - - - - -
Intergovernmental Revenue 360,030 - 170,278 - 530,308
Fines and Forfeits - - - - -
Investment Income(Loss) - 139 - 79 218
Rental - - - - -
Other
Fees - 13,280 - - 13,280
Contributions and Donations - - - - -
Miscellaneous - - 135 10,694 10,829
Total Revenues 360,030 13,419 170,413 10,773 554,635
EXPENDITURES
Current
Community Development 360,030 - - 3,506 363,536
Police - - - - -
Public Works - - 171,332 - 171,332
Parks and Recreation - 7,877 - - 7,877
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 360,030 7,877 171,332 3,506 542,745
Excess of Revenues Over(Under)Expenditures - 5,542 (919) 7,267 11,890
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - - -
Premium - - - - -
Transfers In - - - - -
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - - -
Net Change in Fund Balances - 5,542 (919) 7,267 11,890
Fund Balances(Deficit)-Beginning - 19,285 14,687 8,414 42,386
Fund Balances(Deficit)-Ending $ - $ 24,827 $ 13,768 $ 15,681 $ 54,276
135
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 2 of 8
For the Year Ended December 31,2016
Debt Service
3rd Rink General General
Lease Capital Obligation Capital Obligation
Revenue Equip Refunding Equip Improvement
Bonds Notes Bonds Notes Bonds
2007A 2008A 2016A 2009E 2010A
REVENUES
General Property Taxes $ - $ 331,680 $ - $ 44,554 $ -
Special Assessments - - 165,003 - 115,103
Licenses and Permits - - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income(Loss) - 470 225 595 870
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - - - - -
Total Revenues - 332,150 165,228 45,149 115,973
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing 82 - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal 75,000 330,000 120,000 60,000 75,000
Interest 52,950 33,560 48,035 5,550 29,610
Fiscal Agent Fees 2,350 600 15,961 600 3,700
Total Expenditures 130,382 364,160 183,996 66,150 108,310
Excess of Revenues Over(Under)Expenditures (130,382) (32,010) (18,768) (21,001) 7,663
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - 775,000 - -
Premium - - 34,545 - -
Transfers In 130,000 - 406,879 - -
Transfers Out - - - - -
Total Other Financing Sources(Uses) 130,000 - 1,216,424 - -
Net Change in Fund Balances (382) (32,010) 1,197,656 (21,001) 7,663
Fund Balances(Deficit)-Beginning 101,114 163,386 481 85,303 117,208
Fund Balances(Deficit)-Ending $ 100,732 $ 131,376 $ 1,198,137 $ 64,302 $ 124,871
136
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 3 of 8
For the Year Ended December 31,2016
Debt Service
General General General General
General Obligation Obligation Obligation Obligation
Obligation Refunding Refunding Refunding Refunding
Bonds Bonds Bonds Bonds Bonds
2011B 2011C 2011D 2012A 2012B
REVENUES
General Property Taxes $ 71,287 $ 720,003 $ - $ 148,936 $ 306,928
Special Assessments - - 252,016 - -
Licenses and Permits - - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income(Loss) - 3,116 2,176 2,170 1,603
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - - - - -
Total Revenues 71,287 723,119 254,192 151,106 308,531
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing 51 - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Debt Service
Principal 85,000 685,000 145,000 30,000 240,000
Interest 2,550 55,001 36,638 117,956 64,506
Fiscal Agent Fees 725 725 725 725_ 725
Total Expenditures 88,326 740,726 182,363 148,681 305,231
Excess of Revenues Over(Under)Expenditures (17,039) (17,607) 71,829 2,425 3,300
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - - -
Premium - - - - -
Transfers In - - - - -
Transfers Out (21,691) - - - -
Total Other Financing Sources(Uses) (21,691) - - - -
Net Change in Fund Balances (38,730) (17,607) 71,829 2,425 3,300
Fund Balances(Deficit)-Beginning 38,730 980,001 283,148 414,855 439,390
Fund Balances(Deficit)-Ending $ - $ 962,394 $ 354,977 $ 417,280 $ 442,690
137
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 4 of 8
For the Year Ended December 31,2016
Debt Service
General General
Obligation Obligation General
Improvement Tax Abatement Obligation
Bonds Bonds Bonds
2012C 2014A 2016A Total
REVENUES
General Property Taxes $ - $ 915,834 $ - $ 2,539,222
Special Assessments - - - 532,122
Licenses and Permits - - - -
Intergovernmental Revenue - - - -
Fines and Forfeits - - - -
Investment Income(Loss) - 1,224 - 12,449
Rental - - - -
Other
Fees - - - -
Contributions and Donations - - - -
Miscellaneous - - - -
Total Revenues - 917,058 - 3,083,793
EXPENDITURES
Current
Community Development - - - -
Police - - - -
Public Works - - - -
Parks and Recreation - - - -
Interest on Interfund Borrowing 8,765 - - 8,898
Capital Outlay
Administration - - - -
Public Works - - - -
Parks and Recreation - - - -
Debt Service
Principal 1,525,000 - - 3,370,000
Interest 152,250 548,763 - 1,147,369
Fiscal Agent Fees 950 950 1,000 29,736
Total Expenditures 1,686,965 549,713 1,000 4,556,003
Excess of Revenues Over(Under)Expenditures (1,686,965) 367,345 (1,000) (1,472,210)
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - 775,000
Premium - - - 34,545
Transfers In 1,700,000 - - 2,236,879
Transfers Out - - - (21,691)
Total Other Financing Sources(Uses) 1,700,000 - - 3,024,733
Net Change in Fund Balances 13,035 367,345 (1,000) 1,552,523
Fund Balances(Deficit)-Beginning 35,217 311,042 - 2,969,875
Fund Balances(Deficit)-Ending $ 48,252 $ 678,387 $ (1,000) $ 4,522,398
138
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 5 of 8
For the Year Ended December 31,2016
Capital Projects
Senior Park CIP
Police E-911 Board Improvement Trails
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - - - 25,349
Licenses and Permits - - - - -
Intergovernmental Revenue - 81,917 - 312 -
Fines and Forfeits 7,000 - - - -
Investment Income(Loss) 258 412 104 16,925 357
Rental - - - - -
Other
Fees - - - 268,370 -
Contributions and Donations - - 6,237 32,746 -
Miscellaneous 55,915 - - 612 -
Total Revenues 63,173 82,329 6,341 318,965 25,706
EXPENDITURES
Current
Community Development - - - - -
Police 49,725 92,497 - - -
Public Works - - - - -
Parks and Recreation - - 2,414 - -
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works - - - - 261,831
Parks and Recreation - - - 809,258 -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 49,725 92,497 2,414 809,258 261,831
Excess of Revenues Over(Under)Expenditures 13,448 (10,168) 3,927 (490,293) (236,125)
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - - -
Premium - - - - -
Transfers In - - - 20,000 275,000
Transfers Out - - (1,144) (320,096) -
Total Other Financing Sources(Uses) - - (1,144) (300,096) 275,000
Net Change in Fund Balances 13,448 (10,168) 2,783 (790,389) 38,875
Fund Balances(Deficit)-Beginning 44,349 130,186 15,082 2,537,989 30,608
Fund Balances(Deficit)-Ending $ 57,797 $ 120,018 $ 17,865 $ 1,747,600 $ 69,483
139
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 6 of 8
For the Year Ended December 31,2016
Capital Projects
CIP Economic
Pavement Development Project Flying Cloud
Mgmt Fund Fund HRA Drive
REVENUES
General Property Taxes $ - $ - $ 3,357,247 $ 195,917 $ -
Special Assessments - - - - -
Licenses and Permits 2,142,845 - - - -
Intergovernmental Revenue - - - - -
Fines and Forfeits - - - - -
Investment Income(Loss) 5,272 28,917 28,420 1,429 2,712
Rental - 59,303 - - -
Other
Fees - - - - -
Contributions and Donations - - - - -
Miscellaneous - 184,800 - - -
Total Revenues 2,148,117 273,020 3,385,667 197,346 2,712
EXPENDITURES
Current
Community Development - 49,032 2,747,747 195,174 -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing - - - - -
Capital Outlay
Administration - - - - -
Public Works 2,133,331 - 2,033,976 - -
Parks and Recreation - - - - -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures 2,133,331 49,032 4,781,723 195,174 -
Excess of Revenues Over(Under)Expenditures 14,786 223,988 (1,396,056) 2,172 2,712
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - - -
Premium - - - - -
Transfers In 350,000 - - - -
Transfers Out - (27,138) - - (477,947)
Total Other Financing Sources(Uses) 350,000 (27,138) - - (477,947)
Net Change in Fund Balances 364,786 196,850 (1,396,056) 2,172 (475,235)
Fund Balances(Deficit)-Beginning 705,723 5,136,371 4,768,637 263,073 475,235
Fund Balances(Deficit)-Ending $ 1,070,509 $ 5,333,221 $ 3,372,581 $ 265,245 $ -
140
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 7 of 8
For the Year Ended December 31,2016
Capital Projects
Eden
Prairie Rd
Connect to Homeowners West 70th
Cable Flying Improvements Street
Transportation PEG Cloud Area Extension
REVENUES
General Property Taxes $ - $ - $ - $ - $ -
Special Assessments - - - 26,538 -
Licenses and Permits - 103,788 - - -
Intergovernmental Revenue - - - - 270,000
Fines and Forfeits - - - - -
Investment Income(Loss) 3,888 210 - - -
Rental - - - - -
Other
Fees - - - - -
Contributions and Donations 48,750 - - - -
Miscellaneous - - - - -
Total Revenues 52,638 103,998 - 26,538 270,000
EXPENDITURES
Current
Community Development - - - - -
Police - - - - -
Public Works - - - - -
Parks and Recreation - - - - -
Interest on Interfund Borrowing - - 754 391 10,586
Capital Outlay
Administration - 131,830 - - -
Public Works 45,450 - 115,871 - 549,153
Parks and Recreation - - - - -
Debt Service
Principal - - - - -
Interest - - - - -
Fiscal Agent Fees - - - - 36,307
Total Expenditures 45,450 131,830 116,625 391 596,046
Excess of Revenues Over(Under)Expenditures 7,188 (27,832) (116,625) 26,147 (326,046)
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - - - 1,585,000
Premium - - - - 39,291
Transfers In - - - - 53,122
Transfers Out - - - - -
Total Other Financing Sources(Uses) - - - - 1,677,413
Net Change in Fund Balances 7,188 (27,832) (116,625) 26,147 1,351,367
Fund Balances(Deficit)-Beginning 579,823 102,080 (92,291) (74,285) (1,225,507)
Fund Balances(Deficit)-Ending $ 587,011 $ 74,248 $ (208,916) $ (48,138) $ 125,860
141
City of Eden Prairie,Minnesota
Combining Statement of Revenues,
Expenditures,and Changes in Fund Balances
Nonmajor Governmental Funds Page 8 of 8
For the Year Ended December 31,2016
Permanent
Capital Projects Fund
Cemetery Total
Perpetual Nonmajor
TC Station/ General Care Governmental
NS Road LRT Total Fund Funds
REVENUES
General Property Taxes $ - $ - $ 3,553,164 $ - $ 6,092,386
Special Assessments - - 51,887 - 584,009
Licenses and Permits - - 2,246,633 - 2,246,633
Intergovernmental Revenue - - 352,229 - 882,537
Fines and Forfeits - - 7,000 - 7,000
Investment Income(Loss) - - 88,904 1,660 103,231
Rental - - 59,303 - 59,303
Other
Fees - - 268,370 2,170 283,820
Contributions and Donations - - 87,733 - 87,733
Miscellaneous - - 241,327 - 252,156
Total Revenues - - 6,956,550 3,830 10,598,808
EXPENDITURES
Current
Community Development - - 2,991,953 - 3,355,489
Police - - 142,222 - 142,222
Public Works - - - - 171,332
Parks and Recreation - - 2,414 - 10,291
Interest on Interfund Borrowing 247 2,182 14,160 - 23,058
Capital Outlay
Administration - - 131,830 - 131,830
Public Works 14,251 365,488 5,519,351 - 5,519,351
Parks and Recreation - - 809,258 - 809,258
Debt Service
Principal - - - - 3,370,000
Interest - - - - 1,147,369
Fiscal Agent Fees - - 36,307 - 66,043
Total Expenditures 14,498 367,670 9,647,495 - 14,746,243
Excess of Revenues Over(Under)Expenditures (14,498) (367,670) (2,690,945) 3,830 (4,147,435)
OTHER FINANCING SOURCES(USES)
Issuance of Debt - - 1,585,000 - 2,360,000
Premium - - 39,291 - 73,836
Transfers In - - 698,122 - 2,935,001
Transfers Out - - (826,325) - (848,016)
Total Other Financing Sources(Uses) - - 1,496,088 - 4,520,821
Net Change in Fund Balances (14,498) (367,670) (1,194,857) 3,830 373,386
Fund Balances(Deficit)-Beginning (27,173) (116,295) 13,253,605 263,976 16,529,842
Fund Balances(Deficit)-Ending $ (41,671) $ (483,965) $ 12,058,748 $ 267,806 $ 16,903,228
142
City of Eden Prairie, Minnesota
Internal Service Funds
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the government and to other government
units, on a cost reimbursement basis.
Health & Benefits — This fund accounts for the activities pertaining to health, dental, life and disability
insurance. This fund also accounts for the employer's portion of pension, FICA and medicare
contributions.
Severance — This fund accounts for the payment of unused personal time off for governmental fund
employees.
Workers Compensation — This fund accounts for the costs associated with workers' compensation.
Revenues are primarily charges to other funds, interest earnings and insurance checks. Expenditures
will consist of insurance premiums.
Property Insurance — This fund accounts for the costs associated with the City's property and casualty
insurance program. Revenues are primarily charges to other funds and interest earnings. Expenditures
will consist of insurance premiums.
Facilities — This fund accounts for the costs associated with maintaining city owned buildings. Revenues
are primarily charges to other funds and interest earnings.
Fleet — These funds account for the costs associated with maintaining machinery and equipment for the
City. Revenues are primarily charges to other funds and interest earnings.
Information Technology — These funds account for the costs associated with maintaining and
upgrading the network, computer infrastructure and communications service technologies that support
the City's mission-critical operations. Revenues are primarily charges to other funds and interest
earnings.
143
City of Eden Prairie, Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2016
Health& Workers Property
Benefits Severance Compensation Insurance
ASSETS
Current Assets
Cash and Investments $ 820,518 $ 1,310,829 $ 78,038 $ 31,559
Receivables
Accounts 4,940 - - 2,782
Interest 1,452 2,449 360 299
Due From Other Governments 168 - - -
Inventory - - - -
Prepaid Items - - 103,343 80,172
Total Current Assets 827,078 1,313,278 181,741 114,812
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment - - - -
Less Accumulated Depreciation - - - -
Total Noncurrent Assets - - - -
Total Assets $ 827,078 $ 1,313,278 $ 181,741 $ 114,812
LIABILITIES
Current Liabilities:
Accounts Payable $ 42,326 $ - $ 45,135 $ 10,044
Salaries Payable - - 733 733
Due to Other Governments 167,142 - - -
Unearned Revenue - - - -
Current Portion of Compensated Absences - 941,101 - -
Total Current Liabilities 209,468 941,101 45,868 10,777
Noncurrent Liabilities:
Net OPEB 1,374,604 - 3,934 3,934
Compensated Absences - 974,457 - -
Total Noncurrent Liabilities 1,374,604 974,457 3,934 3,934
Total Liabilities 1,584,072 1,915,558 49,802 14,711
Net Position
Net Investment in Capital Assets - - - -
Unrestricted (756,994) (602,280) 131,939 100,101
Total Net Position (756,994) (602,280) 131,939 100,101
Total Liabilities and Net Position $ 827,078 $ 1,313,278 $ 181,741 $ 114,812
144
City of Eden Prairie, Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2016
Information
Facilities Fleet Technology Total
ASSETS
Current Assets
Cash and Investments $ 1,466,770 $ 2,944,545 $ 782,871 $ 7,435,130
Receivables
Accounts 323,569 6,460 - 337,751
Interest 2,498 4,208 745 12,011
Due From Other Governments 24,860 - - 25,028
Inventory - 104,436 - 104,436
Prepaid Items - 1,500 90,707 275,722
Total Current Assets 1,817,697 3,061,149 874,323 8,190,078
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment 3,323,297 4,829,392 484,447 8,637,136
Less Accumulated Depreciation (699,608) (2,533,940) (213,335) (3,446,883)
Total Noncurrent Assets 2,623,689 2,295,452 271,112 5,190,253
Total Assets $ 4,441,386 $ 5,356,601 $ 1,145,435 $ 13,380,331
LIABILITIES
Current Liabilities:
Accounts Payable $ 472,878 $ 94,195 $ 46,206 $ 710,784
Salaries Payable 15,902 8,610 8,666 34,644
Due to Other Governments - 1,756 668 169,566
Unearned Revenue 50,281 - - 50,281
Current Portion of Compensated Absences - - - 941,101
Total Current Liabilities 539,061 104,561 55,540 1,906,376
Noncurrent Liabilities:
Net OPEB 51,396 23,784 29,771 1,487,423
Compensated Absences - - - 974,457
Total Noncurrent Liabilities 51,396 23,784 29,771 2,461,880
Total Liabilities 590,457 128,345 85,311 4,368,256
Net Position
Net Investment in Capital Assets 2,623,689 2,295,452 271,112 5,190,253
Unrestricted 1,227,240 2,932,804 789,012 3,821,822
Total Net Position 3,850,929 5,228,256 1,060,124 9,012,075
Total Liabilities and Net Position $ 4,441,386 $ 5,356,601 $ 1,145,435 $ 13,380,331
145
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2016
Health& Workers Property
Benefits Severance Compensation Insurance
OPERATING REVENUE
Charges for Services $ 5,349,532 $ 116,314 $ 736,095 $ 641,454
Rental - - - -
Total Operating Revenues 5,349,532 116,314 736,095 641,454
OPERATING EXPENSE
Personal Services 3,162,605 202,936 46,100 46,099
Supplies
Supplies - - - -
Motor Fuel - - - -
Tires - - - -
Contractual Services
Contractual Services 31,719 - - 360
Insurance 2,241,032 - 696,000 595,253
Janitorial Services/Cleaning Supplies - - - -
LOGIS - - - -
Licenses, Permits,Taxes - - - -
Repairs and Maintenance - - - -
Utilities - - - -
Total Operating Expenses 5,435,356 202,936 742,100 641,712
Operating Income(Loss)Before Depreciation (85,824) (86,622) (6,005) (258)
Depreciation - - - -
Operating Income(Loss)Before Nonoperating
Revenue/Expense (85,824) (86,622) (6,005) (258)
NONOPERATING REVENUE(EXPENSE)
Grants - - - -
Investment Income 5,234 8,453 1,373 1,152
Gain/(Loss)on Disposition of Capital Assets - - - -
Miscellaneous 11,910 - 18,327 2,782
Total Nonoperating Revenues(Expenses) 17,144 8,453 19,700 3,934
Income(Loss)Before Contributions (68,680) (78,169) 13,695 3,676
Transfer In - - - -
Transfer Out - - (155,000) (145,000)
Change in Net Position (68,680) (78,169) (141,305) (141,324)
Net Position-Beginning (688,314) (524,111) 273,244 241,425
Net Position-Ending $ (756,994) $ (602,280) $ 131,939 $ 100,101
146
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2016
Information
Facilities Fleet Technology Total
OPERATING REVENUE
Charges for Services $ 4,762,682 $ 2,609,914 $ 2,084,707 $ 16,300,698
Rental 830,090 - - 830,090
Total Operating Revenues 5,592,772 2,609,914 2,084,707 17,130,788
OPERATING EXPENSE
Personal Services 981,970 462,373 562,152 5,464,235
Supplies
Supplies 54,863 58,951 156,411 270,225
Motor Fuel 7,742 289,428 - 297,170
Tires - 44,930 - 44,930
Contractual Services
Contractual Services 1,878,800 7,592 172,319 2,090,790
Insurance - - - 3,532,285
Janitorial Services/Cleaning Supplies 1,011,197 - - 1,011,197
LOGIS - - 524,887 524,887
Licenses, Permits,Taxes 192,760 2,703 - 195,463
Repairs and Maintenance 262,609 333,409 567,201 1,163,219
Utilities 1,216,218 3,428 25,778 1,245,424
Total Operating Expenses 5,606,159 1,202,814 2,008,748 15,839,825
Operating Income(Loss)Before Depreciation (13,387) 1,407,100 75,959 1,290,963
Depreciation 140,216 946,218 85,946 1,172,380
Operating Income(Loss)Before Nonoperating
Revenue/Expense (153,603) 460,882 (9,987) 118,583
NONOPERATING REVENUE(EXPENSE)
Grants 24,860 - - 24,860
Investment Income 18,811 14,914 2,529 52,466
Gain/(Loss)on Disposition of Capital Assets - 136,513 - 136,513
Miscellaneous 27,090 30,063 937 91,109
Total Nonoperating Revenues(Expenses) 70,761 181,490 3,466 304,948
Income(Loss)Before Contributions (82,842) 642,372 (6,521) 423,531
Transfer In - - 300,000 300,000
Transfer Out - - - (300,000)
Change in Net Position (82,842) 642,372 293,479 423,531
Net Position-Beginning 3,933,771 4,585,884 766,645 8,588,544
Net Position-Ending $ 3,850,929 $ 5,228,256 $ 1,060,124 $ 9,012,075
147
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2016
Health& Workers Property
Benefits Severance Compensation Insurance
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 5,346,104 $ 116,314 $ 736,095 $ 638,672
Payments to Vendors (2,280,056) - (645,381) (605,671)
Payments to Employees (3,011,666) (162,777) (45,829) (45,828)
Other Receipts 11,910 - 18,327 2,782
Net Cash Provided(Used)By Operating Activities 66,292 (46,463) 63,212 (10,045)
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 4,673 8,110 1,110 916
Net Cash Provided(Used)By Investing Activities 4,673 8,110 1,110 916
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Grants - - - -
Transfers In - - - -
Transfers(Out) - - (155,000) (145,000)
Net Cash Provided(Used)By Noncapital Financing Activities - - (155,000) (145,000)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES
Acquisition and Construction of Capital Assets - - - -
Proceeds From Sale of Equipment - - - -
Net Cash Provided(Used)By Capital and Related Financing Activities - - - -
Net Increase(Decrease)in Cash and Cash Equivalents 70,965 (38,353) (90,678) (154,129)
Cash and Cash Equivalents,January 1 749,553 1,349,182 168,716 185,688
Cash and Cash Equivalents,December 31 $ 820,518 $ 1,310,829 $ 78,038 $ 31,559
148
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2016 Page 1 of 2
Information
Facilities Fleet Technology Total
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 4,925,811 $ 2,603,635 $ 2,084,707 $ 16,451,338
Payments to Vendors (4,525,984) (690,442) (1,539,260) (10,286,794)
Payments to Employees (973,153) (460,921) (557,687) (5,257,861)
Other Receipts 830,090 - - 863,109
Net Cash Provided(Used)By Operating Activities 256,764 1,452,272 (12,240) 1,769,792
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 18,054 13,695 2,495 49,053
Net Cash Provided(Used)By Investing Activities 18,054 13,695 2,495 49,053
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Grants 24,860 - - 24,860
Transfers In - - 300,000 300,000
Transfers(Out) - - - (300,000)
Net Cash Provided(Used)By Noncapital Financing Activities 24,860 - 300,000 24,860
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES
Acquisition and Construction of Capital Assets (107,915) (672,615) - (780,530)
Proceeds From Sale of Equipment - 136,513 - 136,513
Net Cash Provided(Used)By Capital and Related Financing Activities (107,915) (536,102) - (644,017)
Net Increase(Decrease)in Cash and Cash Equivalents 191,763 929,865 290,255 1,199,688
Cash and Cash Equivalents,January 1 1,275,007 2,014,680 492,616 6,235,442
Cash and Cash Equivalents,December 31 $ 1,466,770 $ 2,944,545 $ 782,871 $ 7,435,130
149
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2016
Health& Workers Property
Benefits Severance Compensation Insurance
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (85,824) $ (86,622) $ (6,005) $ (258)
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation - - - -
Miscellaneous 11,910 - 18,327 2,782
(Increase)Decrease in Assets:
Accounts Receivable (3,428) - - (2,782)
Due From Other Governments (13) - - -
Inventory - - - -
Prepaid Items - - 5,484 4,898
Increase(Decrease)in Liabilities:
Accounts Payable (11,410) - 45,135 (14,956)
Salaries Payable - - 180 180
Unearned Revenue - - - -
Due to Other Governments 4,118 - - -
Net Other Post Employment Benefits 150,939 - 91 91
Compensated Absences - 40,159 - -
Net Cash Provided(Used)by Operating Activities $ 66,292 $ (46,463) $ 63,212 $ (10,045)
Noncash Investing,Capital and Financing Activities:
Contribution of Capital Asset to Governmental Funds $ - $ - $ - $ -
150
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31,2016 Page 2 of 2
Information
Facilities Fleet Technology Total
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (153,603) $ 460,882 $ (9,987)$ 118,583
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation 140,216 946,218 85,946 1,172,380
Miscellaneous 27,090 30,063 937 91,109
(Increase)Decrease in Assets:
Accounts Receivable 113,938 (6,279) - 101,449
Due From Other Governments (24,860) - - (24,873)
Inventory - 4,779 - 4,779
Prepaid Items 150 - (37,343) (26,811)
Increase(Decrease)in Liabilities:
Accounts Payable 95,825 15,612 (55,774) 74,432
Salaries Payable 3,333 3,158 2,224 9,075
Unearned Revenue 49,191 - - 49,191
Due to Other Governments - (455) (484) 3,179
Net Other Post Employment Benefits 5,484 (1,706) 2,241 157,140
Compensated Absences - - - 40,159
Net Cash Provided(Used)by Operating Activities $ 256,764 $ 1,452,272 $ (12,240)$ 1,769,792
Noncash Investing,Capital and Financing Activities:
Contribution of Capital Asset to Governmental Funds $ - $ - $ - $ -
151
City of Eden Prairie, Minnesota
Agency Funds
Agency Funds
Agency funds are used to account for assets held by the government as an agent for individuals, private
organizations, other governments, or other funds.
Escrow - This fund is used to account for various deposits (mainly contractor's deposits to guarantee
payment of special assessments for water, sewer, streets and other improvements) required by the City.
This fund is also used for accumulating donations and other contributions for specific purposes.
WAFTA — This fund accounts for the collection and remittance of expenses pertaining to the fire
training facility owned by 11 member cities.
MCES - This fund accounts for the collection and remittance of sewer availability charges to the
Metropolitan Council Environmental Services.
152
City of Eden Prairie, Minnesota
Agency Funds
Combining Statement of Fiduciary Net Position
December 31, 2016
Escrow 2016
Fund WAFTA MCES Total
ASSETS
Cash and Investments $ 1,634,474 $ 192,545 $ 12,425 $ 1,839,444
Total Assets $ 1,634,474 $ 192,545 $ 12,425 $ 1,839,444
LIABILITIES
Accounts Payable $ 1,634,474 $ 18 $ - $ 1,634,492
Due to Other Governments - 192,527 12,425 204,952
Total Liabilities $ 1,634,474 $ 192,545 $ 12,425 $ 1,839,444
153
City of Eden Prairie, Minnesota
Agency Funds
Combining Statement of Changes in
Assets and Liabilities
For the Year Ended December 31, 2016
Balance Balance
January 1 December 31
2016 Additions Deductions 2016
Escrow
Assets
Cash and Investments $ 1,032,405 $ 1,168,902 $ 566,833 $ 1,634,474
Accounts Receivable - 33,215 33,215 -
Total Assets $ 1,032,405 $ 1,202,117 $ 600,048 $ 1,634,474
Liabilities
Accounts Payable $ 1,032,342 $ 1,685,826 $ 1,083,694 $ 1,634,474
Due to Other Governments 63 - 63 -
Total Liabilities $ 1,032,405 $ 1,685,826 $ 1,083,757 $ 1,634,474
WAFTA
Assets
Cash and Investments $ 171,139 $ 23,440 $ 2,034 $ 192,545
Accounts Receivable - 22,000 22,000 -
Total Assets $ 171,139 $ 45,440 $ 24,034 $ 192,545
Liabilities
Accounts Payable $ - $ 2,052 $ 2,034 $ 18
Due to Other Governments 171,139 23,440 2,052 192,527
Total Liabilities $ 171,139 $ 25,492 $ 4,086 $ 192,545
MCES
Assets
Cash and Investments $ 47,215 $ 310,625 $ 345,415 $ 12,425
Total Assets $ 47,215 $ 310,625 $ 345,415 $ 12,425
Liabilities
Due to Other Governments $ 47,215 $ 693,315 $ 728,105 $ 12,425
Total Liabilities $ 47,215 $ 693,315 $ 728,105 $ 12,425
Totals-All Agency Funds
Assets
Cash and Investments $ 1,250,759 $ 1,502,967 $ 914,282 $ 1,839,444
Accounts Receivable - 33,215 33,215 -
Total Assets $ 1,250,759 $ 1,536,182 $ 947,497 $ 1,839,444
Liabilities
Accounts Payable $ 1,032,342 $ 1,687,878 $ 1,085,728 $ 1,634,492
Due to Other Governments 218,417 716,755 730,220 204,952
Total Liabilities $ 1,250,759 $ 2,404,633 $ 1,815,948 $ 1,839,444
154
155
City of Eden Prairie, Minnesota
Statistical Section
(Unaudited)
This part of the City of Eden Prairie's comprehensive annual financial report presents detailed information
as a context for understanding this year's financial statements, note disclosures, and supplementary
information. This information has not been audited by the independent auditor.
Contents Page
Financial Trends 157-162
These tables contain trend information that may assist the reader in assessing the City's current
financial performance by placing it in historical perspective.
Revenue Capacity 163-166
These tables contain information that may assist the reader in assessing the viability of the City's
most significant"own-source" revenue,the property tax.
Debt Capacity 167-170
These tables present information that may assist the reader in analyzing the affordability of the
City's current levels of outstanding debt and the City's ability to issue additional debt in the
future.
Demographic and Economic Information 171-179
These tables offer economic and demographic indicators that are commonly used for financial
analysis and that can increase one's understanding of the City's present and ongoing financial
status.
Operating Information 180-181
These tables contain service and infrastructure indicators that can increase one's understanding
of how the information in the City's financial statements relates to the services the City provides
and the activities it performs.
Source:
Unless otherwise noted,the information in these tables is derived from the comprehensive annual financial
reports for the relevant year.
156
City of Eden Prairie, Minnesota
Government-wide Net Position by Category (accrual basis of accounting)
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
GOVERNMENTAL ACTIVITIES
Net Investment in Capital Assets $ 155,494,482 $ 162,522,110 $ 165,578,857 $ 169,874,219 $ 178,022,468 $ 182,115,707 $ 177,981,232 $ 181,975,764 $ 189,217,647 $ 191,675,648
Restricted 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 23,112,719 26,405,621
Unrestricted 53,052,529 56,235,986 49,907,035 50,954,497 48,843,723 55,746,593 57,276,140 60,341,383 31,911,221 21,694,457
Governmental Activities Net Position 214,637,531 224,989,968 224,956,386 229,711,670 236,056,982 245,186,999 241,433,146 256,090,701 244,241,587 239,775,726
BUSINESS-TYPE ACTIVITIES
Net Investment in Capital Assets 142,849,627 143,504,412 142,093,191 138,307,152 138,397,769 134,140,863 132,801,426 131,144,305 128,130,738 125,479,624
Unrestricted 9,249,768 7,050,651 6,301,188 5,224,848 9,452,826 12,357,974 15,634,317 14,438,525 14,792,266 16,155,406
Business-Type Activities Net Position 152,099,395 150,555,063 148,394,379 143,532,000 147,850,595 146,498,837 148,435,743 145,582,830 142,923,004 141,635,030
PRIMARY GOVERNMENT
Net Investment in Capital Assets 298,344,109 306,026,522 307,672,048 308,181,371 316,420,237 316,256,570 310,782,658 313,120,069 317,348,385 317,155,272
Restricted 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 23,112,719 26,405,621
Unrestricted 62,302,297 63,286,637 56,208,223 56,179,345 58,296,549 68,104,567 72,910,457 74,759,133 46,703,487 37,849,863
Primary Government Net Position $ 366,736,926 $ 375,545,031 $ 373,350,765 $ 373,243,670 $ 383,907,577 $ 391,685,836 $ 389,868,889 $ 401,652,756 $ 387,164,591 $ 381,410,756
157
City of Eden Prairie, Minnesota
Changes in Net Position-Total (accrual basis of accounting)
Last Ten Years
Source 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
EXPENSES
Governmental Activities $ 41,926,473 $ 45,881,058 $ 47,397,022 $ 45,701,477 $ 45,294,566 $ 49,206,494 $ 58,843,210 $ 57,169,862 $ 65,402,641 $ 63,294,429
Business-type Activities 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 27,924,045 30,170,309
Total Expenses 66,694,824 71,146,969 72,996,686 72,440,549 72,825,067 78,760,317 88,535,334 86,990,285 93,326,686 93,464,738
PROGRAM REVENUES
Governmental Activities 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,865,654 31,911,922 18,955,697
Business-type Activities 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 27,330,069 29,392,647
Total Program Revenues 40,914,632 39,939,482 36,477,104 36,686,327 40,649,689 49,947,649 49,492,430 62,200,798 59,241,991 48,348,344
Net(Expense)Revenue (25,780,192) (31,207,487) (36,519,582) (35,754,222) (32,175,378) (28,812,668) (39,042,904) (24,789,487) (34,084,695) (45,116,394)
GENERAL REVENUES AND TRANSFERS
Governmental Activities 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 37,694,597 39,872,871
Business-type Activities (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) 336,534 (510,312)
Total General Revenues and Transfers 37,595,154 40,015,592 34,325,316 35,647,127 35,623,164 36,590,927 37,225,957 36,594,129 38,031,131 39,362,559
Change in Net Position $ 11,814,962 $ 8,808,105 $ (2,194,266)$ (107,095)$ 3,447,786 $ 7,778,259 $ (1,816,947) $ 11,804,642 $ 3,946,436 $ (5,753,835)
158
City of Eden Prairie, Minnesota
Changes in Net Position-Governmental Activities (accrual basis of accounting)
Last Ten Years
SOURCES 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
EXPENSES
General Government $ 14,424,872 $ 15,308,258 $ 9,506,104 $ 9,183,334 $ 9,263,991 $ - $ - $ - $ - $ -
Administration - - - - - 4,008,338 5,854,425 4,921,044 5,579,070 5,003,957
Community Development - - - - - 6,251,288 5,678,694 5,368,762 7,730,338 5,692,215
Public Safety 13,883,325 15,808,506 19,346,668 17,985,648 17,538,536 - - - - -
Police - - - - - 12,413,470 12,846,206 13,534,150 14,118,565 17,793,494
Fire - - - - - 5,646,926 5,724,342 6,093,772 6,324,124 7,542,196
Public Works 5,960,154 7,048,819 8,128,507 7,522,749 7,665,875 8,226,283 16,288,862 13,321,459 17,652,163 11,035,229
Parks and Recreation 6,087,328 6,212,450 8,606,431 9,769,235 9,617,076 10,815,390 11,113,811 12,947,006 12,862,402 15,133,618
Interest on Long Term Debt 1,570,794 1,503,025 1,809,312 1,240,511 1,209,088 1,844,799 1,336,870 983,669 1,135,979 1,093,720
Total Expenses 41,926,473 45,881,058 47,397,022 45,701,477 45,294,566 49,206,494 58,843,210 57,169,862 65,402,641 63,294,429
PROGRAM REVENUES
Charges for Services
General Government 2,573,708 2,506,269 948,287 958,005 966,931 - - - - -
Administration - - - - - 1,695,035 1,176,919 1,314,271 1,132,606 1,442,068
Community Development - - - - - 154,858 122,263 73,929 93,195 152,708
Public Safety 3,349,520 3,005,158 2,351,256 3,135,082 3,264,191 - - - - -
Police - - - - - 1,338,079 1,223,836 1,130,020 1,063,129 1,131,502
Fire - - - - - 3,450,431 4,236,114 3,502,952 2,571,830 2,315,725
Public Works 390,731 443,640 210,606 230,390 322,561 518,365 497,720 411,144 975,701 330,709
Parks and Recreation 3,050,852 3,470,985 3,774,815 4,285,057 4,327,323 4,759,919 5,005,917 5,187,195 5,229,060 5,513,331
Interest on Long Term Debt - - - - - - - - - -
Operating Grants and Contributions 1,558,981 2,002,207 1,735,599 1,320,014 1,435,321 1,567,265 1,459,859 1,741,945 1,818,333 1,614,263
Capital Grants and Contributions 4,096,279 4,842,058 3,340,647 3,103,596 4,469,700 7,127,026 2,899,437 20,504,198 19,028,068 6,455,391
Total Program Revenues 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,865,654 31,911,922 18,955,697
Net(Expense)Revenue (26,906,402) (29,610,741) (35,035,812) (32,669,333) (30,508,539) (28,595,516) (42,221,145) (23,304,208) (33,490,719) (44,338,732)
GENERAL REVENUES AND TRANSFERS
Taxes
Property Taxes 31,222,834 31,907,308 31,687,277 31,527,570 31,310,140 32,144,443 32,674,010 32,781,740 33,708,909 34,217,549
Tax Increment 2,689,433 3,034,260 3,250,611 3,450,291 3,139,080 3,353,556 3,535,459 3,070,936 3,249,355 3,357,247
Gain(Loss)on Sale of Capital Assets - 2,883,897 (1,505,613) - 121,916 33,848 - - - -
Grants and Contributions Not Restricted
to Specific Programs 225,295 195,478 206,907 229,510 752,907 836,646 862,288 483,914 741,828 1,268,257
Investment Income 3,049,185 1,751,418 672,822 427,377 259,808 186,676 137,890 210,373 272,989 418,849
Transfers 883,021 190,817 690,226 1,789,869 1,270,000 1,170,364 1,257,645 1,414,800 (278,484) 610,969
Total General Revenues and Transfers 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 37,694,597 39,872,871
Change in Net Position $ 11,163,366 $ 10,352,437 $ (33,582)$ 4,755,284 $ 6,345,312 $ 9,130,017 $ (3,753,853)$ 14,657,555 $ 4,203,878 $ (4,465,861)
159
City of Eden Prairie, Minnesota
Changes in Net Position-Business-type Activities (accrual basis of accounting)
Last Ten Years
SOURCE 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
EXPENSES
Water/Sewer $ 13,161,533 $ 13,418,071 $ 13,462,844 $ 14,035,916 $ - $ - $ - $ - $ - $ -
Water - - - - 8,162,292 9,570,579 9,564,793 9,856,001 8,905,768 10,526,151
Wastewater - - - - 6,671,324 6,685,442 6,532,297 6,403,264 6,565,966 7,407,149
Stormwater 1,986,557 1,725,629 1,523,876 1,983,337 1,915,249 2,051,178 2,420,535 2,545,818 2,082,594 1,793,588
Liquor 9,620,261 10,122,211 10,612,944 10,719,819 10,781,636 11,246,624 11,174,499 11,015,340 10,369,717 10,443,421
Total Expenses 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 27,924,045 30,170,309
PROGRAM REVENUES
Charges for Services
Water/Sewer 11,553,501 11,551,147 11,487,634 11,103,035 - - - - - -
Water - - - - 7,743,061 9,920,853 9,659,385 7,315,328 7,162,740 7,675,337
Wastewater - - - - 4,926,624 5,654,186 6,265,514 5,566,951 5,661,990 5,789,584
Stormwater 614,590 818,987 910,568 831,731 1,054,077 1,327,159 1,499,405 1,656,817 1,933,572 2,095,629
Liquor 10,741,799 11,299,031 11,717,692 11,687,919 11,724,900 12,381,069 12,404,920 12,216,404 11,312,822 10,747,887
Operating Grants and Contributions - - - 31,498 - - - 131,600 133,195 155,041
Capital Grants and Contributions 2,984,671 - - - 415,000 53,404 3,041,141 1,448,044 1,125,750 2,929,169
Total Program Revenues 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 27,330,069 29,392,647
Net(Expense)Revenue 1,126,210 (1,596,746) (1,483,770) (3,084,889) (1,666,839) (217,152) 3,178,241 (1,485,279) (593,976) (777,662)
GENERAL REVENUES AND TRANSFERS
Grants and Contributions Not Restricted - - - - 4,016 - - - - -
to Specific Programs
Investment Income 408,407 243,231 13,312 12,379 35,297 35,758 16,310 47,166 58,050 100,657
Transfers (883,021) (190,817) (690,226) (1,789,869) (1,270,000) (1,170,364) (1,257,645) (1,414,800) 278,484 (610,969)
Total General Revenues and Transfers (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) 336,534 (510,312)
Change in Net Position $ 651,596 $ (1,544,332)$ (2,160,684)$ (4,862,379)$ (2,897,526)$ (1,351,758)$ 1,936,906 $ (2,852,913)$ (257,442)$ (1,287,974)
Prior to 2011,Water and Sewer were combined.
160
City of Eden Prairie, Minnesota
Fund Balances-Governmental Funds
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
GENERAL FUND
Reserved $ 253,954 $ 138,507 $ 55,864 $ 66,238 $ - $ - $ - $ - $ - $ -
Unreserved 19,392,450 20,292,813 20,535,345 20,877,251 - - - - - -
Nonspendable - - - - 18,266 52,190 24,702 39,844 22,947 35,792
Restricted - - - - - - - - - 286,942
Unassigned - - - - 21,162,123 21,069,050 21,509,541 22,292,187 22,859,810 23,171,318
Subtotal General Fund 19,646,404 20,431,320 20,591,209 20,943,489 21,180,389 21,121,240 21,534,243 22,332,031 22,882,757 23,494,052
General Fund%Change 2.4% 4.0% 0.8% 1.7% 1.1% (0.3%) 2.0% 3.7% 2.5% 2.7%
ALL OTHER GOVT FUNDS
Reserved 6,314,553 159,698 141,011 118,186 - - - - - -
Unreserved
Special Revenue 587,431 516,296 556,462 548,831 - - - - - -
Debt Service (1,162) 6,352,188 5,084,425 4,383,750 - - - - - -
Capital Projects 18,556,887 18,912,365 18,890,716 19,775,005 - - - - - -
Permanent 139,965 142,094 143,045 140,584 - - - - - -
Nonspendable - - - - 812,151 537,530 538,620 542,619 1,938,628 250,970
Restricted - - - - 15,261,699 22,281,089 20,876,780 23,065,276 10,891,614 11,676,546
Assigned - - - - 17,951,086 34,326,050 28,275,391 28,510,594 22,935,181 19,799,434
Unassigned - - - - (3,687,585) (4,308,281) (3,859,192) (6,295,915) (6,572,969) (5,110,657)
Subtotal All Other Govt Funds 25,597,674 26,082,641 24,815,659 24,966,356 30,337,351 52,836,388 45,831,599 45,822,574 29,192,454 26,616,293
TOTAL GOVT'FUNDS
Reserved 6,568,507 298,205 196,875 184,424 - - - - - -
Unreserved 38,675,571 46,215,756 45,209,993 45,725,421 - - - - - -
Nonspendable - - - - 830,417 589,720 563,322 582,463 1,961,575 286,762
Restricted - - - - 15,261,699 22,281,089 20,876,780 23,065,276 10,891,614 11,963,488
Assigned - - - - 17,951,086 34,326,050 28,275,391 28,510,594 22,935,181 19,799,434
Unassigned - - - - 17,474,538 16,760,769 17,650,349 15,996,272 16,286,841 18,060,661
Total Govt Funds $ 45,244,078 $ 46,513,961 $ 45,406,868 $ 45,909,845 $ 51,517,740 $ 73,957,628 $ 67,365,842 $ 68,154,605 $ 52,075,211 $ 50,110,345
All Govt'Funds%Change (21.9%) 2.8% (2.4%) 1.1% 12.2% 43.6% (8.9%) 1.2% (23.6%) (3.8%)
GASB 54 was implemented in 2011
161
City of Eden Prairie, Minnesota
Changes in Fund Balances-Governmental Funds (modified accrual basis of accounting)
Last Ten Years
SOURCE 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
REVENUES
Taxes and Special Assessments $ 35,309,781 $ 36,036,370 $ 36,547,460 $ 36,494,481 $ 35,876,027 $ 37,518,214 $ 38,119,497 $ 37,189,846 $ 44,259,324 $ 41,169,891
Licenses and Permits 3,414,545 3,318,249 2,386,956 3,119,449 3,363,293 5,631,529 7,956,114 7,084,975 6,686,477 6,017,523
Intergovernmental Revenue 3,064,142 4,332,864 4,114,295 2,437,441 5,215,943 7,368,558 1,886,954 8,582,993 6,299,840 2,362,417
Charges for Services 2,881,485 4,106,763 3,506,697 3,919,848 4,202,734 4,394,544 4,532,269 4,841,857 4,864,818 5,325,932
Fines and Forfeits 433,369 384,509 444,979 496,449 557,512 603,126 420,552 406,210 344,384 346,823
Investment Income 3,101,558 1,811,199 638,483 406,281 224,379 195,657 140,303 216,895 276,176 417,997
Miscellaneous Revenue 4,597,037 2,386,186 1,556,312 1,609,244 1,488,991 2,469,125 2,265,545 1,647,534 7,098,463 3,249,117
Total Revenues 52,801,917 52,376,140 49,195,182 48,483,193 50,928,879 $ 58,180,753 55,321,234 59,970,310 69,829,482 58,889,700
EXPENDITURES
General Government 13,579,878 14,236,199 9,152,896 8,726,894 8,768,528 - - - - -
Administration - - - - - 3,634,743 3,634,004 3,946,531 3,809,732 4,280,665
Community Development - - - - - 6,228,446 5,661,300 5,224,034 7,666,282 5,536,030
Public Safety 12,252,120 14,712,895 16,175,725 16,789,050 16,822,991 - - - - -
Police - - - - - 12,362,179 12,696,678 13,079,303 13,704,796 13,917,677
Fire - - - - - 5,190,539 5,300,536 5,664,111 5,754,747 5,699,308
Public Works 5,867,387 5,368,645 5,541,838 5,277,652 5,278,935 5,448,793 5,685,295 5,915,849 5,869,727 5,929,171
Parks and Recreation 4,969,495 6,106,885 8,671,355 8,874,758 8,790,806 9,591,618 9,949,401 10,255,620 10,571,858 11,008,845
Capital Outlay 25,478,947 13,517,922 8,188,289 5,919,859 8,696,679 8,558,743 13,946,660 21,000,674 31,265,363 15,133,476
Miscellaneous 275,397 210,039 130,251 42,967 17,256 29,641 7,996 25,547 39,283 49,954
Debt Service
Principal 3,608,823 3,887,918 4,308,577 3,910,749 4,077,751 4,415,603 3,182,019 3,178,107 3,974,224 3,415,369
Interest 1,486,112 1,448,514 1,588,937 1,361,443 1,250,401 1,194,117 1,480,194 1,127,862 1,304,947 1,148,544
Other 38,908 55,872 118,782 44,075 96,169 249,671 8,937 144,530 22,517 66,043
Total Expenditures 67,557,067 59,544,889 53,876,650 50,947,447 53,799,516 56,904,093 61,553,020 69,562,168 83,983,476 66,185,082
Excess of Revenues Over
(Under)Expenditures (14,755,150) (7,168,749) (4,681,468) (2,464,254) (2,870,637) 1,276,660 (6,231,786) (9,591,858) (14,153,994) (7,295,382)
Other Financing Sources(Uses) 2,960,721 8,438,632 3,574,375 2,967,231 8,478,532 21,163,228 (360,000) 10,380,621 (1,925,400) 5,330,516
Net Change in Fund Balance $ (11,794,429) $ 1,269,883 $ (1,107,093) $ 502,977 $ 5,607,895 $ 22,439,888 $ (6,591,786) $ 788,763 $ (16,079,394) $ (1,964,866)
Debt Service as a%of
Noncapital Expenditures 11.6% 11.2% 12.3% 11.1% 11.5% 11.0% 8.0% 7.5% 7.9% 8 1%
Prior to 2012 General Government included Administration and Community Development;Public Safety included Police and Fire.
162
City of Eden Prairie, Minnesota
Assessed/Tax Capacity Value and Estimated Market Value of Property
Last Ten Years
Tax Capacity
Tax Tax Capacity Less: Less: Total Total Estimated Annual
Payable Personal Commercial Farm& Before Fiscal Tax Assessed Direct Market %
Dec.31 Property Residential Apartments &Industrial Other Deductions Disparities Increment Value Tax Rate Value Change
2007 1,316,149 71,553,209 6,443,883 35,401,780 1,005,179 115,720,200 12,573,128 2,804,557 100,342,515 28.050 9,439,037,100 9.8%
2008 1,282,145 76,169,571 6,657,437 39,973,888 53,761 124,136,802 14,480,546 3,145,493 106,510,763 27.177 9,961,912,400 5.5%
2009 1,262,207 76,242,150 6,418,903 41,524,663 58,691 125,506,614 16,186,185 3,239,713 106,080,716 27.271 10,019,575,800 0.6%
2010 1,250,594 72,344,688 5,912,957 40,911,206 63,679 120,483,124 16,806,832 3,274,193 100,402,099 28.742 9,577,402,500 (4.4%)
2011 1,329,101 67,232,552 5,459,256 37,490,576 59,884 111,571,369 16,432,584 2,863,585 92,275,200 31.239 8,899,287,500 (7.1%)
2012 1,358,537 62,647,985 5,522,804 36,820,370 62,140 106,411,836 15,040,117 2,860,791 88,510,928 33.250 8,647,405,200 (2.8%)
2013 1,480,936 59,466,380 5,959,818 36,840,974 51,531 103,799,639 14,637,037 2,990,202 86,172,400 34.617 8,483,358,400 (1.9%)
2014 1,536,795 59,699,056 6,723,391 37,928,219 75,620 105,963,081 14,732,733 3,137,785 88,092,563 34.709 8,627,122,700 1.7%
2015 1,581,718 63,907,631 7,045,373 38,765,135 49,597 111,349,454 15,719,259 2,933,721 92,696,474 33.954 9,078,339,200 5.2%
2016 1,659,596 68,205,510 7,667,144 40,928,173 45,052 118,505,475 15,104,618 3,126,571 100,274,286 32.327 9,633,243,700 6.1%
Percentages
2007 1.1% 61.8% 5.6% 30.6% 0.9% 12.5% 2.8%
2008 1.0% 61.4% 5.4% 32.2% 0.0% 13.6% 3.0%
2009 1.0% 60.7% 5.1% 33.1% 0.0% 15.3% 3.1%
2010 1.0% 60.0% 4.9% 34.0% 0.1% 16.7% 3.3%
2011 1.2% 60.3% 4.9% 33.6% 0.1% 17.8% 3.1%
2012 1.3% 58.9% 5.2% 34.6% 0.1% 17.0% 3.2%
2013 1.4% 57.3% 5.7% 35.5% 0.0% 17.0% 3.5%
2014 1.5% 56.3% 6.3% 35.8% 0.1% 16.7% 3.6%
2015 1.4% 57.4% 6.3% 34.8% 0.0% 17.0% 3.2%
2016 1.4% 57.6% 6.5% 34.5% 0.0% 15.1% 3.1%
Source: City Assessing Department and Hennepin County
163
City of Eden Prairie, Minnesota
Direct and Overlapping Property Tax Rate
Last Ten Years
Tax Capacity Rates
Direct Rates Overlapping Rates
Year Total School School School Watershed Watershed Watershed
Ended City HRA City Hennepin Special District District District District District District
Dec.31 Rate Rate Rate County Districts(1) #270 #272 #276 #1 #2 #4
2007 27.861 0.189 28.050 39.110 7.480 19.019 23.727 24.793 1.107 0.291 0.743
2008 26.998 0.179 27.177 38.571 7.397 19.218 23.425 17.980 1.149 0.432 1.302
2009 27.092 0.179 27.271 40.413 7.154 20.080 24.691 17.186 1.246 0.936 1.246
2010 28.553 0.189 28.742 42.640 8.138 23.050 25.959 18.657 1.293 0.520 1.279
2011 31.034 0.205 31.239 45.840 9.172 26.456 28.420 21.274 1.317 0.264 1.352
2012 33.036 0.214 33.250 48.231 9.523 29.270 29.292 23.015 1.388 0.445 1.387
2013 34.397 0.220 34.617 49.461 10.089 29.730 29.067 24.487 1.394 0.634 1.561
2014 34.493 0.216 34.709 49.959 10.561 32.358 27.817 24.374 1.490 0.759 1.880
2015 33.749 0.205 33.954 46.398 9.785 30.340 22.030 25.093 1.315 0.686 1.855
2016 32.137 0.190 32.327 45.356 9.530 28.514 20.948 22.887 1.233 0.598 1.745
Market Value Rates
Overlapping Rates
Year City School School School
Ended Direct District District District
Dec.31 Rate #270 #272 #276
2007 0.0183 0.141 0.156 0.165
2008 0.0172 0.138 0.146 0.203
2009 0.0171 0.130 0.145 0.202
2010 0.0173 0.139 0.157 0.202
2011 0.0187 0.148 0.162 0.226
2012 0.0155 0.160 0.158 0.225
2013 0.0146 0.162 0.165 0.246
2014 0.0122 0.197 0.167 0.270
2015 0.0100 0.179 0.244 0.264
2016 0.0091 0.187 0.231 0.301
(1)Special Districts include Metropolitan Council, Regional Transit Board, Metropolitan Mosquito Control, County Park Museum, &
Hennepin Suburban Parks
164
City of Eden Prairie, Minnesota
Principal Property Taxpayers
For the Year Ended December 31, 2016 and 2007
2016 2007
Percentage Percentage
Tax of Total Tax of Total
Taxpayer Capacity Tax Capacity Taxpayer Capacity Tax Capacity
United Healthcare Sery Inc $ 3,333,400 2.8% Liberty Property Ltd Partnership $ 2,548,370 2.2%
CAPREF Eden Prairie, LLC (Eden Prairie Mall) 2,046,250 1.7% Eden Prairie Mall, LLC 2,186,660 1.9%
WPT Land 2 LP 1,085,040 0.9% ADC Telecommunications, Inc 1,066,450 0.9%
Liberty Property Limited Partnership 909,810 0.8% First Industrial LP 999,245 0.9%
AGNL Health 833,070 0.7% Lifetouch, Inc. 786,940 0.7%
PRIT core Reality Holdings LLC 826,801 0.7% United Healthcare Service Inc. 670,109 0.6%
OSWX Property LLC 673,570 0.6% Kraus-Anderson, Inc 616,540 0.5%
Lifetouch Inc. 621,302 0.5% Gelco Corp. 567,090 0.5%
Gelco Corp. 555,700 0.5% IRET Properties 527,446 0.5%
Windsor Plaza LLC 536,298 0.5% Well-Prop(Multi) LLC 525,420 0.5%
Total Principal Taxpayers 11,421,241 9.6% 10,494,270 9.1%
All Other Taxpayers 107,084,234 90.4% 105,225,930 90.9%
Total $ 118,505,475 100.0% $ 115,720,200 100.0%
Source: City of Eden Prairie Assessing Department
165
City of Eden Prairie, Minnesota
Property Tax Levies and Collections
Last Ten Years
Collected Within the
Year Current Year Levy Collections Total Collections to Date
Ended Taxes % of in Subsequent % of
Dec. 31 Levied Amount Levy Years Amount Levy
2007 $ 30,657,304 $ 30,422,094 99.23% $ 235,210 $ 30,657,304 100.00%
2008 31,514,657 31,263,472 99.20% 251,185 31,514,657 100.00%
2009 31,773,143 31,278,850 98.44% 396,329 31,675,179 99.69%
2010 31,719,631 31,299,275 98.67% (76,994) 31,222,281 98.43%
2011 31,719,631 31,355,647 98.85% (12,043) 31,343,604 98.81%
2012 32,458,990 32,193,272 99.18% (66,890) 32,126,382 98.98%
2013 32,749,320 32,519,542 99.30% (109,990) 32,409,552 98.96%
2014 33,220,111 32,881,280 98.98% (106,390) 32,774,890 98.66%
2015 33,992,311 33,675,337 99.07% (80,547) 33,594,790 98.83%
2016 34,860,874 34,512,035 99.00% - 34,512,035 99.00%
Source: Hennepin County
166
City of Eden Prairie, Minnesota
Legal Debt Margin
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Estimated Market Value $ 9,439,037,100 $ 9,961,912,400 $ 10,019,575,800 $ 9,577,402,500 $ 8,899,287,500 $ 8,647,405,200 $ 8,483,358,400 $ 8,627,122,700 $ 9,078,339,200 $ 9,633,243,700
Legal Debt Margin:
Debt Limit:3%of Market Value(1) 188,780,742 298,857,372 300,587,274 287,322,075 266,978,625 259,422,156 254,500,752 258,813,681 272,350,176 288,997,311
Amount of Debt Applicable to Debt Limit:
General Obligation Bonds 21,880,492 23,362,852 25,475,910 23,222,670 25,866,940 31,874,239 29,464,744 17,906,759 13,499,232 12,036,705
Tax Abatement Bonds - - - - - - - 17,598,269 17,575,537 17,552,806
Deductions:
Amt Available for Repayment
of Bonds(2) 1,585,677 1,825,816 4,998,653 4,819,457 6,013,879 4,207,601 2,650,363 1,715,750 2,032,109 2,303,895
Total Debt Applicable to Limit 20,294,815 21,537,036 20,477,257 18,403,213 19,853,061 27,666,638 26,814,381 33,789,278 29,042,660 27,285,616
Legal Debt Margin $ 168,485,927 $ 277,320,336 $ 280,110,017 $ 268,918,862 247,125,564 231,755,518 227,686,371 225,024,403 243,307,516 261,711,695
As a%of Debt Limit 89.2% 92.8% 93.2% 93.6% 92.6% 89.3% 89.5% 86.9% 89.3% 90.6%
1-In 2008 Debt Limit was changed from 2%to 3%
2-Amt Available for Repayment of Bonds only includes"Restricted Debt"of General Obligation and Tax Abatement Bonds
167
City of Eden Prairie, Minnesota
Ratios of Outstanding Debt by Type
Last Ten Years
Business-Type
Governmental Activities Activities
Special
Year General Tax Total General Lease Assessments Total Percentage
Ended Obligation Abatement Bonded Revenue Improvement Capital Govt' Revenue of Personal Per
Dec.31 Bonds Bonds Debt Bonds Bonds Lease Bonds Bonds Total Income(1) Capita(2)
2007 $ 21,880,492 $ - $ 21,880,492 $ 8,790,000 $ 6,722,485 $ 115,918 $ 37,508,895 $ 2,880,400 $ 40,389,295 * 619
2008 23,362,852 - 23,362,852 7,695,000 7,528,073 123,076 38,709,001 - 38,709,001 * 618
2009 25,475,910 - 25,475,910 4,885,162 6,362,675 83,500 36,807,247 - 36,807,247 * 581
2010 23,222,670 - 23,222,670 3,815,884 6,981,020 42,751 34,062,325 - 34,062,325 * 543
2011 25,866,940 - 25,866,940 2,686,606 8,143,367 - 36,696,913 4,271,215 40,968,128 * 670
2012 31,874,239 - 31,874,239 1,425,000 18,137,531 174,719 51,611,489 3,829,969 55,441,458 * 894
2013 29,464,744 - 29,464,744 1,360,000 15,658,107 132,700 46,615,551 3,383,723 49,999,274 * 806
2014 17,906,759 17,598,269 35,505,028 1,290,000 14,834,596 89,593 51,719,217 2,927,476 54,646,693 * 871
2015 13,499,232 17,575,537 31,074,769 1,220,000 12,289,647 45,369 44,629,785 2,466,230 47,096,015 * 752
2016 12,036,705 17,552,806 29,589,511 1,145,000 12,799,455 286,942 43,820,908 3,631,427 47,452,335 * 751
(1)See Demographic and Economic Statistics for personal income
(2)See Demographic and Economic Statistics for population
* Information is not available
168
City of Eden Prairie, Minnesota
Ratios of General Bonded Debt Outstanding
Last Ten Years
Total Net Ratio of Net
Year General Tax General Less Amounts General Bonded Debt
Ended Obligation Abatement Bonded Available in Debt Bonded to Estimated Per
Dec. 31 Debt (1) Bonds Debt Service Fund Debt Market Value (2) Capita (3)
2007 $ 21,880,492 $ - $ 21,880,492 $ 1,585,677 $ 20,294,815 0.22% 311
2008 23,362,852 - 23,362,852 1,825,816 21,537,036 0.23% 344
2009 25,475,910 - 25,475,910 4,998,653 20,477,257 0.20% 323
2010 23,222,670 - 23,222,670 4,819,457 18,403,213 0.19% 294
2011 25,866,940 - 25,866,940 6,013,879 19,853,061 0.22% 325
2012 31,874,239 - 31,874,239 4,207,601 27,666,638 0.32% 446
2013 29,464,744 - 29,464,744 2,650,363 26,814,381 0.32% 432
2014 17,906,759 17,598,269 35,505,028 1,715,750 33,789,278 0.39% 539
2015 13,499,232 17,575,537 31,074,769 2,032,109 29,042,660 0.32% 464
2016 12,036,705 17,552,806 29,589,511 2,303,895 27,285,616 0.30% 432
(1) Amount Does not Include Special Assessment Improvement or Revenue Bonds.
(2) See "Taxable Assessed Value and Estimated Actual Value of Property"for Market Value
(3) See Demographic and Economic Statistics for Population
169
City of Eden Prairie, Minnesota
Computation of Direct and Overlapping Bonded Debt
December 31, 2016
Percent
of Debt Net Debt
Debt Applicable Applicable
Governmental Unit Outstanding to City(1) to City
Direct Debt:
City of Eden Prairie $ 47,452,335 100.00% $ 47,452,335
Overlapping Debt:
Hopkins ISD 270 $ 135,244,990 5.64% $ 7,627,817
Eden Prairie ISD 272 53,008,080 97.67% 51,772,992
Minnetonka ISD 276 128,481,542 2.55% 3,276,279
Hennepin County 811,375,883 6.49% 52,658,295
Henn Suburban Park District 47,787,952 9.02% 4,310,473
Henn Regional RR Authority 32,848,204 9.02% 2,962,908
Metropolitan Council 38,874,706 3.29% 1,278,978
Total Overlapping Debt 1,247,621,357 123,887,742
Total Direct and
Overlapping Debt $ 1,295,073,692 $ 171,340,077
Notes:
1- The percentage of overlapping debt applicable is estimated using taxable assessed
property values. Applicable percentages were estimated by determining the portion of the
county's taxable assessed value that is within the City's boundaries anddividing it by the
county's total taxable assessed value.
170
City of Eden Prairie, Minnesota
Demographic and Economic Statistics
Last Ten Years
Governmental Activities
Household Per
Median Capita Median School Unemployment
Year Population Income Income Age Enrollment Rate
2007 65,257 * * * 9,806 3.4%
2008 62,210 (1) * * * 9,702 4.0%
2009 63,314 (1) * * * 9,689 6.4%
2010 62,683 (1) $ 85,509 * 37.2 9,620 6.1%
2011 61,151 (1) * * * 9,260 5.2%
2012 62,004 (1) * * * 9,129 4.6%
2013 62,004 (1) * * * 9,141 4.0%
2014 62,729 (1) * * * 9,017 2.4%
2015 62,593 (1) * * * 8,857 2.3%
2016 63,187 (1) * * * * 2.9%
Sources:
City of Eden Prairie Planning Department
Minnesota Department of Trade and Economic Development "Community Profile"
Minnesota Local Area Unemployment Statistics File
Minnesota Workforce Center
Eden Prairie School District 272 - Enrollment History Website
* Data is not available
1) Using Met Council numbers
171
City of Eden Prairie, Minnesota
Principal Employers
For the Year Ended December 31, 2016 and 2007
2016 2007
Percentage Percentage
of Total of Total
Employer Employees City Employment Employer Employees City Employment
Optum 2,984 5.3% EP School District#272 1,400 2.5%
Starkey Labs 1,700 3.0% GE Capital 1,200 2.2%
EP School District#272 1,637 2.9% Rosemount 1,200 2.2%
Super Valu Stores Inc. 1,000 1.8% CH Robinson 1,076 2.0%
CH Robinson 913 1.6% Super Valu Stores Inc. 900 1.6%
Optum360, LLC 900 1.6% Deli Express 842 1.5%
Lifetouch 800 1.4% MTS Systems Corp. 791 1.4%
MIS Systems Corp. 800 1.4% Life Touch 558 1.0%
Eaton Corp. 717 1.3% Eaton Corp. 500 0.9%
Abbott Laboratories 617 1.1% Digital River, Inc. 500 0.9%
Total Principal Employer 12,068 21.3% 8,967 16.3%
Other Employers 44,630 78.7% 46,033 83.7%
Total Employers 56,698 100.0% 55,000 100.0%
Source: City Community Development Division
172
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Governmental Funds:
Administration
City Manager
City Manager 1 1 1 1 1 1 1 1 1 1
Assistant to the City Manager 1 1 - - - - - - - -
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
3 3 2 2 2 2 2 2 2 2
City Clerk
City Clerk 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
Communication Services
Communications Manager 1 1 1 1 1 1 1 1 1 1
Sr.Communications Coordinator 1 1 1 1 1 1 1 1 1 1
Communications Coordinator 1 1 1 1 1 1 1 1 1 1
Assistant Communications Coordinator - - - - - - 0.50 0.50 0.50 0.50
3 3 3 3 3 3 3.50 3.50 3.50 3.50
Finance
Finance Manager 1 1 1 1 1 1 1 1 1 1
Finance Supervisor 1 1 1 1 1 1 1 1 1 1
Accountant 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50
Accounts Payable Technician I 1 1 1 1 1 1 1 1 1 1
Senior Accounting Clerk 1 1 - - - - - - - -
Payroll Technician III 1 1 1 - - - - - - -
Technician I 1 1 1 1 1 1 1 1 1 1
7.50 7.50 6.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50
Source: Human Resource department
173
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Governmental Funds:
Administration
Customer Service
Customer Service/Office 4.05 4.05 4.05 4.05 3.55 3 3 3 3 3
4.05 4.05 4.05 4.05 3.55 3 3 3 3 3
Human Resources
Human Resources Manager 1 1 1 1 1 1 1 1 1 1
Human Resources Supervisor 1 1 1 1 1 1 1 1 1 1
Human Resources Representative 1 0.60 0.75 0.75 0.75 0.75 1 1.70 1.70 1.70
Organization Development Specialist 0.50 0.60 1 - - - - - - -
Human Resources Tech II 0.75 1 1 1 1 1 1 1 1 1
Payroll Technician Ill - - - 1 1 1 1 1 1 1
4.25 4.20 4.75 4.75 4.75 4.75 5 5.70 5.70 5.70
Community Development
Assessing
City Assessor 1 1 1 1 1 1 1 1 1 1
Appraiser 5 5 5 5 5 5 5 5 5 5
Technician I 1 1 1 1 1 1 1 1 1 1
7 7 7 7 7 7 7 7 7 7
Planning
Planning
City Planner 1 1 1 1 1 1 1 1 1 1
Senior Planner 1 1 1 1 1 1 2 1 1 1
Planner 1.65 2.15 1.50 1.50 1.50 1.50 0.60 1.60 1.70 1.70
Heritage Preservation Specialist 1 0.50 - - - - - - - -
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1
5.65 5.65 4.50 4.50 4.50 4.50 4.60 4.60 4.70 4.70
Community Development
Community Development Director 1 1 0.90 0.90 1 1 1 1 1 1
Administrative Assistant I 1 1 - - - 0.50 1 1 1 1
2 2 0.90 0.90 1 1.50 2 2 2 2
Economic Development
Manager of Economic Development 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
Source: Human Resource department
174
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Governmental Funds:
Administration
Housing and Community Services
Manager of Housing&Community Sry 1 1 1 1 1 1 1 1 1 1
Community Services Coordinator 1 0.50 0.50 0.50 0.50 0.25 0.25 - - -
Community Services Technician 1 1 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75
3 2.50 2 2 2 2 2 1.75 1.75 1.75
Parks and Recreation
Park Administration
Park and Recreation Director 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
Park&Natural Resources
Manager of Parks and Natural Resource 1 1 1 1 1 1 1 1 1 1
Forestry Technician 1 1 1 1 1 1 1 1 1 1
Supervisor of Park Maintenance 1 1 1 1 1 1 1 1 1 1
Supervisor Park Construction/Repair 1 1 1 1 1 1 1 1 1 1
Maintenance Worker Parks 16 16 16 16 16 16 16 16 16 16
20 20 20 20 20 20 20 20 20 20
Recreation Programming
Recreation Manager 1 1 1 1 1 1 1 1 1 1
Recreation Supervisor 4 4 3.50 3.50 3.50 3.25 3.25 3.25 3.25 3.25
Outdoor Center/Nature Programmer 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60
5.60 5.60 5.10 5.10 5.10 4.85 4.85 4.85 4.85 4.85
Community Center
Recreation Supervisor 2 2 2 2 2 2 2 2 2 3
Community Center Manager 1 1 1 1 1 1 1 1 1 1
Customer Support/Accounting Tech 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50
5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 6.50
Art Center
Manager-Art Center - 0.50 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75
0 0.50 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.75
Source: Human Resource department
175
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Governmental Funds:
Parks and Recreation
Senior Center
Recreation Supervisor
Recreation Coordinator 1 1 1 1 1 1 1 1 1 1
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
Police
Police
Police Chief 1 1 1 1 1 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1 1 1 1 1 1
Lieutentants 3 3 3 3 3 3 3 3 3 3
Sergeants 12 12 12 12 12 12 12 12 12 12
Police Officers 48 49 48 48 48 49 49 49 49 50
Animal Control Officer 2 2 2 2 2 2 2 2 2 2
Telecommunications Supervisor 1 1 1 1 1 1 1 1 1 1
Telecommunicators 9.50 10 10 10 10 10.50 10.50 10.50 10.50 10.50
Records Supervisor 1 1 1 1 1 1 1 1 1 1
Records Tech 6.75 6.75 6.75 6.75 6.75 6 6 6 6 6
Investigative Aide 1 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 1 1 - - - - -
Law Enforcement Analyst 1 1 1 1 1 1 1 1 1 1
Projects Coordinator 0.60 0.60 0.60 0.60 0.60 0.60 0.50 0.50 0.50 0.50
Zoning Administrator 1 1 1 1 1 1 1 1 1 1
90.85 92.35 91.35 91.35 91.35 91.10 91 91 91 92
Fire
Fire
Fire Chief 1 1 1 1 1 1 1 1 1 1
Assistant Fire Chief 1 1 1 1 2 2 2 2 2 2
Fire Marshal 1 1 0.80 0.80 - - - - - -
Fire Prevention Specialist 3 3 3 3 3 3 3 3 3 3
Rental Housing Inspector 1 1 1 1 1 1 1 1 1 1
Electronic Communications Specialist 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1
9 9 8.80 8.80 9 9 9 9 9 9
Source: Human Resource department
176
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Governmental Funds:
Fire
Fire
Inspections
Manager of Building Inspections 1 1 1 1 1 1 1 1 1 1
Building Inspectors II 7 7 6 6 6 6 6 6 6 6
Technician I 2 2 2 2 2 2 2 2 2 2
Technician II 1 1 - - - - - - - -
11 11 9 9 9 9 9 9 9 9
Public Works
Engineering
Public Works Director 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80
City Engineer 1 1 1 1 1 1 1 1 1 1
Assistant City Engineer 1 1 1 1 1 1 1 1 1 1
Engineering Technician I 1 1 1 1 1 1 1 1 1 2
Engineering Technician II 1 1 - - - - - - - -
Senior Project Engineer 1 1 1 1 1 1 1 1 2 2
Senior Traffic Engineer 1 1 - - - - - - - -
Engineering Project Coordinator 1 1 1 - - - - - - -
Senior Engineering Tech 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
Administrative Assistant II 1 1 - - - - - - - -
12.30 12.30 9.30 8.30 8.30 8.30 8.30 8.30 9.30 10.30
Streets&Traffic
Manager of Street Maintenance 1 1 1 1 1 1 1 1 1 1
Maintenance Workers 14 14 13 13 13 13 13 13 13 13
Administrative Assistant I 1 1 1 1 1 1 1 0.50 0.50 -
16 16 15 15 15 15 15 14.50 14.50 14.00
Total Governmental Funds
Administration 22.80 22.75 21.30 20.30 19.80 19.25 20.00 20.70 20.70 20.70
Community Development 18.65 18.15 15.40 15.40 15.50 16.00 16.60 16.35 16.45 16.45
Parks&Recreation 35.10 35.60 35.10 35.10 35.10 35.10 35.10 35.10 35.10 36.10
Police 90.85 92.35 91.35 91.35 91.35 91.10 91.00 91.00 91.00 92.00
Fire 20.00 20.00 17.80 17.80 18.00 18.00 18.00 18.00 18.00 18.00
Public Works 28.30 28.30 24.30 23.30 23.30 23.30 23.30 22.80 23.80 24.30
215.70 217.15 205.25 203.25 203.05 202.75 204.00 203.95 205.05 207.55
Source: Human Resource department
177
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Enterprise Funds:
Liquor
Liquor Operations Manager 1 1 1 1 1 1 1 1 1 1
Purchasing/Event Manager - - - - - - 1 1 1 1
Managers 3 3 3 3 3 3 3 3 3 3
Assistant Manager 2 2 2 2 2 3 3 3 3 1
Leads - - - - - - 1 1 1 3
Senior Assistant Manager 1 1 1 1 1 - - - - -
Inventory Control Clerk 1 1 1 1 1 1 - - - -
8 8 8 8 8 8 9 9 9 9
Utilities
Public Works Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
Manager of Utilities 1 1 1 1 1 1 1 1 1 1
Water Treatment Supervisor 1 1 1 1 1 1 1 1 1 1
Water Treatment Lead - 1 1 1 1 1 1 1 1 1
Water Treatment Maintenance Lead 1 1 1 1 1 1 1 1 1 1
Water Treatment Operators 8 8 8 8 9 9 9 9 9 9
Utility Field Operations Supervisor 1 1 1 1 1 1 1 1 1 1
Utility Field Operations Lead 1 1 1 1 1 1 1 1 1 2
Water Treatment Maintenance Techniciai 2 2 2 2 2 2 2 1 1 1
Utility Field Operators 11 11 11 11 11 11 11 11 11 11
Utility Meter Lead - - - - - - - 1 1 1
Utility Operations Project Manager 1 1 - - - - - - - -
Project Coordinator - - - 1 1 1 1 1 1 1
Storm Utility Maintenance Operator 1 1 1 1 1 1 1 1 1 1
Storm Utility Maintenance Lead - - - - - - - - - 0
Administrative Assistant 1 1 1 1 1 1 1 1 1 1
Technician II 1 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 1 1 1 1 1 1 1
Environmental Coordinator 1 1 1 1 1 1 1 1 1 1
Senior Engineering Tech 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50
32.70 33.70 32.70 33.70 34.70 34.70 34.70 34.70 34.70 35.70
Source: Human Resource department
178
City of Eden Prairie, Minnesota
Employees by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Internal Service Funds:
Workers Compensation
Risk and Safety Analyst 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50
0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50
Property Insurance
Risk and Safety Analyst 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50
0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50
Fleet Services
Public Works Superintendent 1 1 1 1 1 1 1 1 - -
Fleet Services Supervisor - - - - - - 1 1 1 1
Administrative Assistant I - - - - - - - 0.50 0.50 -
Maintenance Worker 6 5 5 5 5 5 4 4 4 4
7 6 6 6 6 6 6 6.50 5.50 5.00
Facilities
Facilities Manager 1 1 1 1 1 1 1 1 1 1
Facilities Supervisor 2 2 2 2 2 2 2 2 2 2
Facilities Engineer 2 3 3 3 3 3 3 4 4 4
Facilities Technician 2 2 2 2 2 2 2 2 2 2
Technician I 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.88 0.88 0.88
7.50 8.50 8.50 8.50 8.50 8.50 8.50 9.88 9.88 9.88
Information Technology
Information Technology Manager 1 1 1 1 1 1 1 1 1 1
Technology Business Analyst 1 1 1 1 1 1 1 1 1 1
IT Systems Engineer 1 2 2 2 2 2 2 2 2 2
GIS Specialist - 1 1 1 1 1 1 1 1 1
IT Systems Administrator 2 2 2 2 2 2 2 2 2 2
Technician I 0.50 0.50 0.50 0.50 0.50 - - - - -
5.50 7.50 7.50 7.50 7.50 7 7 7 7 7
Grand Total 277.40 281.85 268.95 267.95 268.75 267.95 270.00 272.03 272.13 275.13
Source: Human Resource department
179
City of Eden Prairie, Minnesota
Operating Indicators
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
General Government
Bond Rating-Moody's Investor Service Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa
Bond Rating-Standard&Poors n/a n/a n/a n/a n/a n/a n/a AAA AAA AAA
Housing and Human Services
Number of Residents Served 2,500 3,000 3,000 3,100 3,000 3,300 3,300 3,500 3,500 3,500
Assessing:
Number of Appraisals Completed 5,300 5,643 5,276 5,517 4,827 4,871 5,002 5,291 5,320 5,066
Parks and Recreation
Avg Monthly Community Center Memberships n/a 843 1,751 2,100 2,300 2,573 n/a n/a n/a 3,624
Program Registrations 15,281 15,844 15,689 16,213 15,010 15,403 17,783 18,269 17,531 15,701
Public Safety
Fire
Number of Calls 1,011 1,233 1,247 1,633 1,143 1,169 1,601 1,614 1,617 1,615
Inspection Permits Issued 7,042 6,157 5,225 6,446 6,531 6,043 9,500 7,469 6,405 5,997
Building permit revenue $2,583,884 $2,132,716 $1,287,258 $1,936,566 $2,094,901 $3,786,592 $4,410,616 $3,496,417 $3,059,075 $2,303,405
Police
Number of Calls 52,543 54,483 59,470 52,041 59,544 60,632 53,746 50,380 49,921 50,741
Public Works:
Patching Materials(Tons) 2,500 1,900 2,500 2,800 2,700 2,000 2,500 2,400 1,555 2,370
Overlays(Tons) 19,900 24,600 31,800 26,300 22,400 23,200 24,000 26,488 29,602 23,070
Crack Filling Materials(Lbs) 200,000 112,000 200,000 200,000 200,000 328,000 200,000 154,944 32,000 68,000
Seal Coating(Sq Yards) 360,535 324,000 427,000 392,000 475,300 389,698 400,000 375,500 411,700 381,600
Water System:
Number of Connections 18,745 18,794 18,800 18,948 18,971 19,076 19,195 19,269 19,312 19,362
Water Main Repairs 153 35 28 41 56 23 15 9 28 53
Number of Hydrant Flushed 3,998 4,122 4,234 4,224 4,158 4,267 4,217 4,326 4,311 4,515
Average Daily Usage 8.0 MGD 8.0 MGD 9.0 MGD 7.7 MGD 8.1 MGD 8.5 MGD 7.9 MGD 7.25 MGD 6.99 MGD 7.07 MGD
Sewer System:
Number of Connections 18,445 18,557 18,600 18,355 18,416 18,474 18,525 18,578 18,644 18,707
Miles of Sanitary Sewer Cleaned 65 50 75 80 94 85 65 75 81 81
Storm System:
Number of Storm Sumps Maintained 63 157 101 93 61 70 61 103 78 91
Sources:Various City Departments
MGD-Million Gallons Daily
N/A-Not Available
180
City of Eden Prairie, Minnesota
Capital Assets Statistics by Function
Last Ten Years
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Public Safety
Fire Protection
Number of Stations 4 4 4 4 4 4 4 4 4 4
Number of Volunteer Firefighters 95 95 95 96 93 89 95 90 92 99
Police Protection
Number of Stations 1 1 1 1 1 1 1 1 1 1
Public Works
Miles of City Streets 225 232 231 229 230 231 232 233 234 234
Parks and Recreation
City Parks 43 43 43 43 43 43 43 43 43 43
Conservation Areas 15 15 15 15 15 15 15 15 15 15
Historic Sites 5 5 5 5 5 5 5 5 5 5
Special Use Areas 5 5 5 5 5 5 5 5 5 5
Miles of Trails 112 112 114 114 120 122 122 128 128 128
Water System
Number of Wells 14 14 15 15 15 15 15 15 15 15
Total Pumping Capacity 22 MGD 22 MGD 22 MGD 24 MGD 24 MGD 26 MGD 28 MGD 28 MGD 28 MGD 28 MGD
Total Storage Capacity 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5 MG 8.5 MG 8.5 MG
Miles of Water Mains 265 265 268 269 317 321 323 326 326 328
Sewer System
Miles of Sanitary Sewer 242 242 244 244 256 258 258 262 264 264
Miles of Storm Sewer 168 168 171 172 174 179 180 186 189 193
Sources:Various City Departments
Note: No Capital Asset Indicators are Available for the General Government Functions.
MGD - Million Gallons Daily
181
aiftonLarsarllen LLP
CLAronned.com
CliftonLarsonAllen
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
Eden Prairie, Minnesota
We have audited the financial statements of the governmental activities, the business-type activities,
each major fund, and the aggregate remaining fund information of the City of Eden Prairie, Minnesota
(the City) as of and for the year ended December 31, 2016, and have issued our report thereon dated
April 28, 2017. We have previously communicated to you information about our responsibilities under
auditing standards generally accepted in the United States of America and Government Auditing
Standards, as well as certain information related to the planned scope and timing of our audit.
Professional standards also require that we communicate to you the following information related to our
audit.
Significant audit findings
Qualitative aspects of accounting practices
Accounting policies
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the City are described in Note 1 to the financial statements.
No new accounting policies were adopted and the application of existing policies was not changed
during 2016.
We noted no transactions entered into by the City during the year for which there is a lack of
authoritative guidance or consensus. All significant transactions have been recognized in the financial
statements in the proper period.
Accounting estimates
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's knowledge and experience about past and current events and assumptions
about future events. Certain accounting estimates are particularly sensitive because of their
significance to the financial statements and because of the possibility that future events affecting them
may differ significantly from those expected. The most sensitive estimates affecting the financial
statements were: the useful lives of capital assets, the valuation of investments, other postemployment
benefits, land held for resale and the City's proportionate share of the PERA's GERF and PEPFF and
Eden Prairie Fire Relief's net pension liabilities, as well as the related deferred inflows and outflows.
Management's estimate of the useful lives of capital assets is based on authoritative guidance and past
experience. Management's estimate of the investments at fair value is based on published market
values at December 31, 2016.
@A member of
Nexia
International
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
Page 2
Accounting estimates (continued)
Management's estimate for other postemployment benefits is based on the actuarial valuation
conducted by an independent third-party. Land held for resale is recorded using either the lower of
historical cost or estimated resale value as estimated by the City's market value assessment.
Management's estimate of the City's proportionate share of the PERA's GERF and PEPFF and Eden
Prairie Fire Relief's net pension liabilities, as well as the related deferred inflows and outflows, is based
on guidance from GASB Statement No. 68, GASB Statement No. 71, and the plans' allocation tables.
The plans' allocation tables allocate a portion of the plans' net pension liabilities based on the City's
contributions during the plan's fiscal years as a percentage of total contributions received for the related
fiscal year by the plans. We evaluated the key factors and assumptions used to develop these
estimates in determining that they are reasonable in relation to the financial statements take as a
whole.
Financial statement disclosures
Certain financial statement disclosures are particularly sensitive because of their significance to
financial statement users. There were no particularly sensitive financial statement disclosures.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties encountered in performing the audit
We encountered no significant difficulties in dealing with management in performing and completing our
audit.
Uncorrected misstatements
Professional standards require us to accumulate all misstatements identified during the audit, other
than those that are clearly trivial, and communicate them to the appropriate level of management.
Management has determined that the effects of uncorrected misstatements are immaterial, both
individually and in the aggregate, to the financial statements taken as a whole. The following
summarizes uncorrected misstatements of the financial statements:
• City management passed on recording an estimated $33,581 of expenditures in the West 70th
Street Extension capital project fund, for a contractor billing that crossed-over year-end. This
resulted in contracts payable being understated by $33,581 as of December 31, 2016 and net
change in fund balance being overstated by $33,581 for the year ended December 31, 2016.
Corrected misstatements
Management did not identify and we did not notify them of any financial statement misstatements
detected as a result of audit procedures.
Disagreements with management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditors' report. No such disagreements arose during our audit.
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
Page 3
Management representations
We have requested certain representations from management that are included in the management
representation letter dated April 28, 2017.
Management consultations with other independent accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation
involves application of an accounting principle to the City's financial statements or a determination of
the type of auditors' opinion that may be expressed on those statements, our professional standards
require the consulting accountant to check with us to determine that the consultant has all the relevant
facts. To our knowledge, there were no such consultations with other accountants.
Significant issues discussed with management prior to engagement
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to engagement as the City's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses
were not a condition to our engagement.
Other information in documents containing audited financial statements
With respect to the required supplementary information (RSI) accompanying the financial statements,
we made certain inquiries of management about the methods of preparing the RSI, including whether
the RSI has been measured and presented in accordance with prescribed guidelines, whether the
methods of measurement and preparation have been changed from the prior period and the reasons
for any such changes, and whether there were any significant assumptions or interpretations underlying
the measurement or presentation of the RSI. We compared the RSI for consistency with management's
responses to the foregoing inquiries, the basic financial statements, and other knowledge obtained
during the audit of the basic financial statements. Because these limited procedures do not provide
sufficient evidence, we did not express an opinion or provide any assurance on the RSI.
With respect to the combining and individual nonmajor fund financial statements (collectively, the
supplementary information) accompanying the financial statements, on which we were engaged to
report in relation to the financial statements as a whole, we made certain inquiries of management and
evaluated the form, content, and methods of preparing the information to determine that the information
complies with accounting principles generally accepted in the United States of America, the method of
preparing it has not changed from the prior period or the reasons for such changes, and the information
is appropriate and complete in relation to our audit of the financial statements. We compared and
reconciled the supplementary information to the underlying accounting records used to prepare the
financial statements or to the financial statements themselves. We have issued our report thereon
dated April 28, 2017.
The introductory and statistical sections accompanying the financial statements, which are the
responsibility of management, were prepared for purposes of additional analysis and are not a required
part of the financial statements. Such information was not subjected to the auditing procedures applied
in the audit of the financial statements, and, accordingly, we did not express an opinion or provide any
assurance on it.
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
Page 4
Our auditors' opinion, the audited financial statements, and the notes to financial statements should
only be used in their entirety. Inclusion of the audited financial statements in a document you prepare,
such as an annual report, should be done only with our prior approval and review of the document.
This communication is intended solely for the information and use of the Mayor, members of the City
Council, and management of the City, and is not intended to be, and should not be, used by anyone
other than these specified parties.
/-f/g=i17e_Za,i4-e-7(_ .1/Z‘,_Z.Z>
CliftonLarsonAllen LLP
Minneapolis, Minnesota
April 28, 2017
trg CliftonLarsonAllen LLP
/ CLAconner.com
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT
OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information
of the City of Eden Prairie, Minnesota (the City), as of and for the year ended December 31, 2016, and
the related notes to the financial statements, which collectively comprise City's basic financial
statements, and have issued our report thereon dated April 28, 2017.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements, but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we
do not express an opinion on the effectiveness of the City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
@A member of
Nexia
International
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that
are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the result of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
April 28, 2017
el aiftonLarsonaIen LLP
CLAconnect.com
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and Members of the City Council
City of Eden Prairie, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Governmental Auditing
Standards, issued by the Comptroller General of the United States, the financial statements of the
governmental activities, the business-type activities, each major fund, and the aggregate remaining
fund information of the City of Eden Prairie, Minnesota (the City), as of December 31, 2016, and the
related notes to the financial statements, which collectively comprise the City's basic financial
statements and have issued our report thereon dated April 28, 2017.
The Minnesota Legal Compliance Audit Guide for Cities promulgated by the State Auditor pursuant to
Minnesota Statutes § 6.65 contains seven categories of compliance to be tested: contracting and
bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements,
miscellaneous provisions and tax increment financing. Our study included all of the listed categories.
In connection with our audit, nothing came to our attention that caused us to believe that the City,
Minnesota failed to comply with the provisions of the Minnesota Legal Compliance Audit Guide for
Cities. However, our audit was not directed primarily toward obtaining knowledge of such
noncompliance. Accordingly, had we performed additional procedures, other matters may have come to
our attention regarding the City's noncompliance with the above referenced provisions, insofar as they
relate to accounting matters.
The purpose of this report is solely to describe the scope of our testing of compliance relating to the
provisions of the Minnesota Legal Compliance Audit Guide for Cities and the results of that testing and
not to provide an opinion on compliance. Accordingly, this report is not suitable for any other purpose.
Ne:-/4--,e_Za4-40-7(-,1--/Z‘,<_/./_>/-
CliftonLarsonAllen LLP
Minneapolis, Minnesota
April 28, 2017
@A member of
Nexia
International
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,APRIL 18, 2017 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Ron Case and Kathy Nelson
PLANNING COMMISSION: Michael deSanctis, Ed Fan, Mark Freiberg, Ann Higgins, John
Kirk, Travis Wuttke
CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, City Planner Julie Klima, City Attorney Ric Rosow,
and Recorder Jan Curielli
GUESTS: John Houseal and Jaemi Jackson, Houseal Lavigne Associates
Workshop-Heritage Room II
I. ASPIRE EDEN PRAIRIE
Mayor Tyra-Lukens called the meeting to order at 5:35 p.m.
Julie Klima, City Planner, stated the purpose of the meeting was to provide an overview of
recent community outreach for the Aspire Eden Prairie 2040 plan. She said Mr. Houseal and
Ms Jackson have met with individual property owners over the last two days and will give a
broad update on their work. Prior to this week, staff identified special areas of study in the
community: neighborhood commercial development in southwest Eden Prairie; reuse of the
Flying Cloud landfill area; and opportunities for residents to use the online interactive mapping
tool, S-map, in order to be active in the Aspire 2040 plan. Klima reported the residents in
southwest Eden Prairie did not feel a need for additional commercial development in that area
and would prefer the City focus on currently established areas. Staff contacted MPCA
regarding plans to reuse the Flying Cloud landfill. The MPCA said they are putting together a
land use plan for the landfill and will be coming to the City for comments on that plan in the
next few months. Houseal Lavigne has provided S-map as an online mapping tool that
residents can use to be active in the Aspire 2040 plan. There will also be an update to the
transportation plan to be incorporated into the comprehensive plan. There is a transportation
map online that allows residents to identify issues with traffic in the City. Residents will be
able to give input online until the end of May.
John Houseal, representing Houseal Lavigne Associates, said online users can click on a
composite map and scroll to see all the points people have dropped on the map with an
accompanying comment. Users can also click on a specific issue to see comments about the
issue. He reviewed the focused outreach he and Ms Jackson did in the community the last two
days. He complimented staff on a phenomenal job of organizing many interviews with
City Council Workshop Minutes
May 2, 2017
Page 2
businesses and property owners in the Crosstown and Martin Drive industrial areas and with
nine focus groups on community issues. In addition, they worked with staff subject matter
experts, held a workshop with the Parks & Recreation and Conservation Commissions, and
worked with other groups.
Jaemi Jackson, Houseal Lavigne Associates, reviewed the interviews they conducted with key
persons in the two industrial areas. They had ten interviews with property owners in the Martin
Drive area to determine what that area will be in the future. One of the takeaways from those
interviews is that a conflict exists because the visibility of the area from Hwy 212 makes the
area good for retail,but the access to Hwy212/Hwy 5 makes it good for distribution. The
conclusion may be to make that area into a more dynamic version of itself The interviews with
key persons in the Crosstown industrial area showed they are happy with being in an area of
industrial uses that is quite isolated by berms along the trails, railroad tracks and the future
Southwest Light Rail. People in neighborhoods around the Crosstown area are not being
negatively affected by the industrial uses. The Crosstown area does have potential for
improvements and for some redevelopment. Mr. Houseal noted the Crosstown area provides
critical services to the community while being well-buffered from the surrounding
neighborhoods.
Nelson noted she would like to include trail enhancements in both of the industrial areas. Mr.
Houseal responded trail enhancements came up as part of the transportation discussion.
Ms Jackson and Mr. Houseal reviewed the nine topic areas covered in the focus group
discussions:
1. Diversity in the Community
Discussions about diversity in the community centered around how we can be more
welcoming to people from different backgrounds. Suggestions included having a
welcome packet with information about resources and services in Eden Prairie and
having regular local community events to help people become acquainted with others.
The group also discussed Eden Prairie's goals for diversity and some actionable items to
move towards the goals.
2. Historical Preservation
The eight participants in the discussion with the Heritage Preservation Commission and
the Historical Society determined there was a need for increased public access and more
information about the importance of historic preservation. There is also a need to identify
and preserve additional historic sites, to develop incentives for homeowners to preserve
historic sites, and to maintain our historic sites.
3. Parks & Recreation and Conservation Commissions
There were 21 participants in the joint meeting of the Parks &Recreation and
Conservation Commissions. They determined there was a need for education about the
parks programs and about conservation in general. There was also a need for increased
energy efficiency and increased recreational programming for diverse user groups. They
City Council Workshop Minutes
May 2, 2017
Page 3
suggested strategies such as working with the local schools for programming, connecting
the existing parks with the trail system and increasing programming to reach diverse user
groups.
4. Economic Competitiveness
There were 12 participants in the discussion about economic competitiveness. The issues
identified included leakage (people going outside of Eden Prairie for work, dining and
recreation), a need for a community and regional destination, and a lack of walkable retail
neighborhoods. There is also a problem with people being able to walk in the industrial
areas. Employees will go to a place they want to live to get a job, so quality of life
attributes are very important. The goals and strategies to achieve the goals included
relocating Walmart, reviewing and reducing City regulations, and revising some of the
zoning ordinances to dovetail with the objectives. Getschow noted a recent example
would be our zoning to allow more food trucks and brew pubs. He noted the Council has
also expressed a desire for a higher level of control over landscaping.
5. Housing Development
The seven participants in the housing developers' session expressed a desire to
understand the housing policy of the City because they felt there wasn't a clear vision for
housing within the City. There was concern about affordable and market-rate housing
because of increased land and construction costs. They suggested adjusting the
ordinances to allow by-right development that aligns with the market, reducing impact
fees, and identifying areas for parcel assembly and redevelopment. Mr. Houseal said the
developers want guidance and certainty and are unclear about the term"affordable
housing."
6. Affordable Housing Development
The takeaways from the discussion with affordable housing developers were a need for
incentives to offset the cost of development and a desire to understand affordable housing
needs of the community. Suggestions regarding goals and strategies included increasing
incentives such as TIF and other financial resources, examining the possibility of by-right
affordable housing development where it could be done by code without a lengthy
process of public hearings, and developing an affordable housing policy to provide
direction.
Tyra-Lukens asked if other cities do by-right development. Rosow replied some cities
have pre-zoned areas but still go through a site plan review.
7. Housing Users
The four participants in the housing users' discussion expressed concern about housing
affordability, inclusivity and acceptance of diverse residents in the neighborhoods, and
lifecycle housing options. They wanted to have a diverse mix of housing type and price
points. Goals suggested by the group included setting higher expectations for developers
City Council Workshop Minutes
May 2, 2017
Page 4
to include affordable housing and educating the public about the value of affordable
housing.
8. Transportation
The transportation discussion was facilitated by SRF, the consulting firm doing the City's
transportation plan. The 30 participants in the session discussed three subtopics:
roadways, multi-mobility, and freight and aviation. The participants felt the roadways are
well maintained, and there is good connectivity. They also liked the yellow flashing
traffic signals. Some of the weaknesses with the roadways included signage (especially
around the mall), peak period congestion, signal timing and commuter traffic. They also
suggested the use of roundabouts.
Nelson commented the Council hears a lot about problems people have getting from
Point A to Point B.
On the subtopic of multi-mobility, the group felt Southwest Transit, especially the Prime
service, is an asset, as is our robust trail network. One of the weaknesses is the issue of
first mile/last mile for multi-mobility. Opportunities include use of future technology
(such as Lyft and Uber), expanded transit service hours, and closing gaps in the trail
system. Integration of the transit system is important, as are safe pedestrian crossings.
Nelson said she was concerned about the limited transportation options for those with
disabilities, especially on the weekends and at night.
The third subtopic dealt with freight and aviation. Positive comments were made about
the great airport facility, our modern rail infrastructure, and accessibility for freight.
Weaknesses mentioned were the rail crossing at the high school and increased airport
noise. Priority items were continued attention to airport noise and safe railroad crossings.
Ellis noted we are looking into quiet zones for train whistles.
9. Arts and Culture
The five participants in the arts and culture group believed awareness of the Art Center
and its purpose was an issue, as was the lack of a place to display local art. They
suggested goals and strategies including better utilization of existing assets, increased
exposure to arts, partnering with the High School to create a branding for the Art Center,
and increased funding for the arts.
Tyra-Lukens asked about the process for what goes into the Aspire plan. Mr. Houseal replied
this is just one point where we get input from the community. They also look at the community
surveys completed over the years, current commission and staff work plans, and their
assessments from working with staff.
Jeremiah said there will be a do-it-yourself kit to get more feedback from other groups. Klima
noted a lot of people in the focus groups said they wanted to get one of the kits to use in their
neighborhood or group meetings. She thought we will get a much broader expansion with the
kits.
City Council Workshop Minutes
May 2, 2017
Page 5
Aho asked about the time period for input. Klima said input will continue through the end of
June.
Butcher Wickstrom asked if they will be able to capture perspectives on how we can keep our
grown-up kids here in the community. Mr. Houseal replied one of the biggest consumers of
kits is often the schools. Klima said they will be working on outreach to the schools. Tyra-
Lukens suggested they contact certain teachers at the schools to help with that outreach. Nelson
commented it is important to get input from younger people.
Mr. Houseal said the do-it-yourself kits are one of the best ways reach out to a broad spectrum
of groups. The kit will include identification of the group, the name of the group facilitator and
when the kit was completed, so they will be able to analyze input from the various groups.
Nelson noted some people like the fact our zoning map has stayed pretty constant. Mr. Houseal
responded we have to plan with the context and character of Eden Prairie as a starting point.
Open Podium - Council Chamber
IV. ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MAY 2, 2017 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad
Aho, Sherry Butcher Wickstrom, Ron Case, and
Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay
Lotthammer, City Attorney Ric Rosow, and Council
Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were
present.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. SENIOR AWARENESS MONTH PROCLAMATION
Mayor Tyra-Lukens read a proclamation proclaiming May 2017 as Senior
Awareness Month. Representatives of the Senior Council accepted the
proclamation and thanked the City Council for their support.
B. TREE DONATION (RESOLUTION 2017-49)
Lotthammer said the VanLangendon family has donated$1040.00 to purchase four
new trees to be planted at Rice Marsh Lake Park. He said the VanLangendon
family also made a similar donation last year. He noted over the next two months
more than 100 trees will be planted in City parks and on City property.
MOTION: Aho moved, seconded by Nelson, to adopt Resolution 2017-49
accepting the donation in the amount of$1040 from the VanLangendon family
towards the purchase and planting of four Serbian spruce trees at Rice Marsh Lake
Park. Motion carried 5-0.
CITY COUNCIL MINUTES
May 2, 2017
Page 2
C. HUMAN RIGHTS AWARDS
Molly Koivumaki, Housing and Community Services Manager and Staff Liaison
to the Human Rights and Diversity Commission(HRDC), said there are seven
human rights awards this year, including one that will go to eight individuals.
Four individual awards were presented: HRDC Commissioner Harvey Humes
presented an Individual Award to Nausheen Malik; HRDC Commissioner
Rehmatbai Sumra presented an Individual Award to Sue Borchert; HRDC
Commissioner Ann Martinka presented an Individual Award to Jill Boyd; and
HRDC Commissioner Shahram Missaghi presented an Individual Award to
Patricia Fenrick.
Three youth awards were presented: HRDC Student Commissioner Angie Lin
presented a Youth Award to Haley Fuchs; HRDC Student Commissioner Ashwin
Senthikumar presented a Youth Award to Abdinasir Nourkadi; and HRDC Student
Commissioner Carter Rislove presented a Youth Award to the Miracle Field Boys
(Trey Cavello, Bailey Demets, Matt Dolan, Mike Espe, Logan McCarth,Nolan
Sullivan, Connor Young, and Jack Zigan).
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Nelson moved, seconded by Case, to approve the agenda as published. Motion
carried 5-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY,APRIL 18, 2017
MOTION: Aho moved, seconded by Nelson, to approve the minutes of the City
Council workshop held Tuesday, April 18, 2017. Motion carried 5-0.
B. CITY COUNCIL MEETING HELD TUESDAY,APRIL 18, 2017
MOTION: Case moved, seconded by Nelson, to approve the minutes of the City
Council meeting held Tuesday, April 18, 2017. Motion carried 5-0.
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. ADOPT RESOLUTION NO. 2017-50 APPROVING FINAL PLAT OF
ROCKWILL ADDITION
B. APPROVE PURCHASE OF "MICROSOFT OFFICE"LICENSES
THROUGH STATE CONTRACT
CITY COUNCIL MINUTES
May 2, 2017
Page 3
C. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BOLTON
& MENK FOR PRELIMINARY DESIGN SERVICES FOR DUCK LAKE
ROAD RECONSTRUCTION IMPROVEMENT PROJECT
D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO
FOR PRELIMINARY DESIGN SERVICES FOR HOMESTEAD CIRCLE
RECONSTRUCTION IMPROVEMENT PROJECT
E. AWARD CONTRACT FOR 2017 STREET BITUMINOUS MILL AND
OVERLAY PROJECT TO GMH ASPHALT CORPORATION
F. AWARD CONTRACT FOR 2017 SEALCOATING PROJECT TO ALLIED
BLACKTOP COMPANY
G. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLUE
WATER SCIENCE FOR THE 2017 WATER QUALITY MONITORING
PROGRAM
H. AWARD CONTRACT FOR PURCHASE OF VIDEO CAMERA SYSTEM
TO VIDEOTRONIX INC.
MOTION: Butcher Wickstrom moved, seconded by Case, to approve Items A-H on
the Consent Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS /MEETINGS
A. VACATION OF UTILITY EASEMENT DEDICATED ON STARRING LAKE
FIRST ADDITION OVER LOTS 1 THROUGH 7, BLOCK 2 (RESOLUTION
NO. 2017-51)
Getschow said there has been a request to vacate the utility easement dedicated over
Lot 5, Block 2, on the plat of Starring Lake First Addition. The easement, as platted
on Block 2, runs through the center of Lots 1 through 7, and a number of
homeowners now have auxiliary structures encroaching on the easement. Staff has
determined the utility easement is not in use, so vacating the easement will eliminate
a number of lots with encroachments.
There were no comments from the audience.
MOTION: Case moved, seconded by Nelson, to close the public hearing and
to adopt Resolution 2017-51 vacating all the Utility Easement as dedicated on the
plat of Starring Lake First Addition, over Lots 1 through 7, Block 2, Hennepin
County, Minnesota. Motion carried 5-0.
X. PAYMENT OF CLAIMS
CITY COUNCIL MINUTES
May 2, 2017
Page 4
MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the payment of claims
as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom,
Case, Nelson and Tyra-Lukens voting "aye."
XI. ORDINANCES AND RESOLUTIONS
A. APPROVE FIRST READING OF ORDINANCE AMENDING CITY CODE
SECTION 2.05 RELATING TO SALARIES OF THE MAYOR AND
COUNCIL MEMBERS
Getschow said at previous City Council workshops and meetings there was a
desire for staff to take a look at potential changes to the compensation of the
Mayor and City Council Members. Staff has prepared an amendment to Section
2.05 of City code that would implement automatic cost-of-living increases to the
salaries of the Mayor and Council Members. The cities of Edina, Plymouth, and
Woodbury currently provide for these types of increases in their ordinances. The
draft ordinance ties the increase to the percentage increase in the Compensation
Limit for Local Government Officials (the so-called"Governor's Salary Cap").
Because Minnesota Statutes § 415.11 allows salary increases to take effect only
after the next municipal election, these cost-of-living increases would be
implemented biannually. Each increase would become effective on January 1 after
the preceding regular City election, held in even-numbered years.
Getschow said the draft amendment contains blank lines for the Council to discuss
whether to adopt lump-sum increases in Mayor and Council Member salaries. Any
such increases would take effect on January 1, 2019.
Tyra-Lukens asked how this is done in conjunction with the Governor's Salary
Cap. Rosow replied the compensation limit is adjusted annually based upon the
percentage increase in the consumer price index from October of the second prior
year. There is a question of doing it annually or every two years, and we have
asked other communities how they do it. Considering how political things are at
this time, Tyra-Lukens asked what would happen if the State decided they will do
something different with the compensation limit. Rosow replied the statute that
discusses the increase would have to be amended to delete the annual increases in
the maximum amount of compensation paid to government employees.
Case asked if the change would be the cumulative of the increases for the two
years. Rosow replied, as written, it would be added together,but the City Council
could choose to use only the most recent year's increase.
Tyra-Lukens said the last increase occurred in 2012. She believed the salaries
should be in line with our peer cities. Staff drew up a document to show what our
peer cities do. There is a great range in the amount of compensation in those other
cities. She suggested we look at those cities that have had a fairly recent
reassessment of salaries such as Maple Grove, Edina and Apple Valley. Those
three cities had an average increase of$800 in the Mayor's salary and $300 in
CITY COUNCIL MINUTES
May 2, 2017
Page 5
Council Members' salaries. She noted none of the Council Members are doing this
job for the money; however, compensation should be reasonable and somewhat
commensurate with the work we do. We want to encourage people to do these
jobs, especially younger people. She noted a Council Member could donate the
money back to the City or to a City event if we personally don't want the increase.
At least there would be a reasonable salary for future Council Members. She
suggested salaries be raised to the average of the six cities (not including the
highest and the lowest salaries on the list) and then be indexed after that.
Case said he would agree. He noted we pride ourselves that Eden Prairie has the
top Police and Fire Departments in the State, and we have been named the Number
One city. He would support a small percentage increase every two years. Tyra-
Lukens asked if he believed there should be an initial adjustment plus an additional
increase of the indexed percentage to start so the base salary would be similar to
the current average of the six cities. Case said he would support that.
Aho said we have had this discussion many times. We have all indicated that none
of us want to do it for our benefit, but going forward it makes sense to attract
younger people to the position.
Nelson said she thought we make enough compensation to cover expenses.
Council Members spend a lot more time than just attending City Council meetings,
so we will never be paid commensurate to the time it takes to do the job.
MOTION: Butcher Wickstrom moved, seconded by Case, to approve first reading
of an ordinance amending City Code Section 2.05 relating to salaries of the Mayor
and Council Members, effective January 1, 2019, with an annual salary base of
$14,378 for the Mayor and $11,054 for Council Members and with adjustments in
a percentage equal to the total percentage increase since the last salary adjustment
contained in the Compensation Limit for Local Government Employees. Motion
carried 4-1,with Nelson opposed.
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Adopt Resolution No. 2017-52 Recommending Appointment of Mark
Brown to the Vacant Term on the Board of Managers for Lower
Minnesota River Watershed District
2. Adopt Resolution No. 2017-53 Recommending Appointments to the
Board of Managers for the Riley-Purgatory-Bluff Creek Watershed
District
CITY COUNCIL MINUTES
May 2, 2017
Page 6
Getschow said there are three watershed districts in our community, and it
has been a goal of the City Council for the last few years to play a more
influential role in bringing forth potential candidates for the boards of
managers of the watershed districts. Last year the Council sent a letter of
support to the Hennepin County Commission for Peter Iverson to serve on
the Riley-Purgatory-Bluff Creek(RPBC) Watershed District; however,he
was not named to their Board of Managers.
Getschow said a resident, Mark Brown, has expressed interest in serving on
the Board of Managers for Lower Minnesota River Watershed District. He
reported there are two openings this year on the five-member Board of
Managers of the RPBC Watershed District. Six residents have expressed
interest in applying for the position. The Council can choose a minimum of
three names to include in a resolution of support for the appointment of
those individuals to the Board of Managers. The same list of names may be
submitted for both of the two openings on the Board of Managers.
MOTION: Case moved, seconded by Nelson, to adopt Resolution 2017-52
recommending the appointment of Mark Brown to the vacant term on the
Board of Managers for the Lower Minnesota River Watershed District.
Motion carried 5-0.
Tyra-Lukens noted submitting such a list of names for the RPBC
Watershed District ties the hands of the County Commission to select
someone on the list. She said her goal would be to have as many people as
possible from which to choose, and she would prefer to put all six names
on the list for both positions.
Nelson suggested putting four names on each list because several people
have expressed interest. She noted she would like to see some changes on
the Board of Managers.
Aho said he would like to see some changes on the Board of Managers.
There have been a number of people who have served on the Board for a
long time, and it would be good to get some change. He proposed we put
four or five names on the list.
MOTION: Nelson moved to adopt Resolution No. 2017-53 recommending
the appointment of Jim Bracke, Paul Bulger, John Kirk, and Dick Ward to
the first term expiring, and Jim Bracke, Paul Bulger, John Kirk, and Dick
Ward to the second term expiring on the Board of Managers for the Riley-
Purgatory-Bluff Creek Watershed District.
Aho said he would prefer to see five names on each list.
Nelson withdrew her motion.
CITY COUNCIL MINUTES
May 2, 2017
Page 7
MOTION: Aho moved, seconded by Nelson, to adopt Resolution 2017-53
recommending the appointment of Jim Bracke, Paul Bulger, Peter Iverson,
John Kirk, and Dick Ward to the first term expiring, and Jim Bracke, Paul
Bulger, Peter Iverson, John Kirk, and Dick Ward to the second term
expiring on the Board of Managers for the Riley-Purgatory-Bluff Creek
Watershed District. Motion carried 4-1, with Tyra-Lukens opposed.
B. REPORT OF CITY MANAGER
1. Backyard Chickens
Getschow said the Council received the results of the Quality of Life survey
at the second meeting in March. The survey contained questions asking for
resident opinion about backyard chickens. The discussion of backyard
chickens dates back to 2015 when a petition was received from residents
asking to allow backyard chickens on residential lots in Eden Prairie. At that
time staff did research into surrounding cities that allow backyard chickens.
At the March meeting, the Council asked staff to update the report. There is
no action requested tonight, rather it is simply a report on the current status
of chickens in the southwest metro.
Jim Schedin, Zoning Administrator, gave a PowerPoint presentation of the
research on backyard chickens. The updated research focused on whether
cities tracked the chicken owners and any problems that were encountered
from allowing backyard chickens. He noted about 60% of the respondents to
the survey expressed some level of support for chickens and about 40%
somewhat opposed chickens. He reviewed the answers received to questions
of at-large chickens, odor complaints, slaughtering, and tracking of backyard
chickens. He noted only Eagan has a licensing system for the owners of
chickens. Other cities felt the issues are so few that there was no value in
using staff time to do tracking.
Getschow noted they also asked whether there was any impact on property
values; however, none of the cities that allow chickens has monitored
property values, and did not see that as an issue.
Nelson asked if the cities that allow chickens insist the chickens have some
kind of fencing. Schedin said in his experience cities require a coop of a
certain size set back from the property line with a fenced chicken run. Some
cities require netting over at the top of the run. Most of them require the coop
to be in the backyard or side yard. Nelson asked if there are restrictions as to
the size of the yard such that a townhome could not have chickens. Schedin
said most of the cities limit chickens to single family homes, and
Bloomington also requires a setback of 100 feet. He noted there would be a
means to address that if the Council wanted to limit the size or type of
dwelling.
CITY COUNCIL MINUTES
May 2, 2017
Page 8
Nelson said a number of people have said they want chickens because they
want their children to see the life cycle. She asked how other cities handle the
issue of slaughter. Schedin said most of the cities prohibit slaughtering.
Butcher Wickstrom said she was pleased to see the results of the survey bear
out her desire to allow chickens in Eden Prairie. She was concerned about the
wintering of chickens in coops. Schedin said some ordinances have terms
regarding provisions for chickens during the winter. Minneapolis also has a
program called"rent-a-chicken,"where farms would supply chickens to a
resident during the warmer months of the year. Butcher Wickstrom
commented there are a lot of reasons people want chickens. She suggested
some schools might want to have chickens.
Case noted all we are doing tonight would be to agree to direct staff to bring
back a draft ordinance. He thought staff is looking for direction and
consensus among the Council Members. He felt we have come to the point
where the obstacles have been removed. Every one of our neighboring cities,
except Chanhassen, allows chickens. We try to balance freedom for
individuals and land owners with the impact on others around them when we
discuss a change in the rules. He assumed staff has heard us talking about our
concerns, and they have studied regulations in other cities. He noted most of
our ordinances are complaint based, and this would be the same.
Aho noted the survey results show that 42% of the respondents were opposed
or somewhat opposed to having backyard chickens, so there was not
overwhelming support for backyard chickens. There are some areas
appropriate for chickens, and some areas are not. The question is how are we
going to allow them in areas that are appropriate. He wants to be fair to
everyone in the community and did not want to overburden our staff if they
have to manage the process. He didn't want any kind of fee structure and
wanted to make it clear and definite where we would allow chickens.
Butcher Wickstrom asked if we allow rabbits. Schedin said we do. Butcher
Wickstrom thought staff could find language that would be appropriate to
place limits on the backyard chickens since other cities have done this.
Case said we would look at how other cities have done this to make sure we
get it right. There is not an overwhelming number of families who want
chickens--possibly a dozen in the first year.
Nelson said we need to cover the questions about some kind of fencing, how
large a yard is needed, disposing of the chickens, and safety in the winter.
Schedin noted other cities' codes were written to protect the adjacent
property owners. He thought staff could come up with something acceptable
to everyone.
CITY COUNCIL MINUTES
May 2, 2017
Page 9
Tyra-Lukens said she agreed with Council Member Aho that the data did not
show overwhelming support on this issue. She was concerned how much of
this would be a hassle for animal control and the Police Department and how
big a problem it would be for everyone. We need to have some clear-cut
information on where you can build a chicken coop. There are a lot of places
in Eden Prairie where someone's backyard is someone else's front yard. We
need to be very protective of the neighbors. She thought we should have
chicken owners registered so we have a list of those who keep chickens and
can get appropriate information to them about where to place chickens.
Getschow said the City recently started a process to allow bees in apiaries.
The City's beekeeping program includes registration,but not licensing. We
could have a simple registration system with material available for chicken
keeping. Tyra-Lukens commented we would not be able to enforce the
program if the owners were not registered.
2. Performance Measurement Program
Getschow said the Quality of Life Survey also asked questions about our
delivery of services. We have developed a new tool to measure our
performance.
Aurora Yager, Administrative Intern, reviewed the update to the Performance
Measurement Dashboard. She said staff went through a process to see what
should be included in the update. All of the measures are categorized under
the six goals of the Eden Prairie Promise: Community Well-being and
Safety; Economic Vitality; High-quality Efficient Services; Innovative and
Sustainable Practices; Preserved and Beautiful Environment; and Sense of
Community. The new dashboard adds extra information on each of the six
goals, and includes links to other areas of the website where someone could
get more in-depth information. It also connects to the Quality of Life Survey.
In the future we plan to add benchmarks to all of the measures.
Nelson asked if this can be searched for on the website. Yager replied it can.
Aho asked if there would be a highlight on the home page for the dashboard.
Yager replied the home page has a link, and the home page will be updated
as new information is available.
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
CITY COUNCIL MINUTES
May 2, 2017
Page 10
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. CLOSED SESSION FOR CITY MANAGER'S PERFORMANCE REVIEW
At 8:24 p.m. the Council moved to closed session.
XVII. ADJOURNMENT
MOTION: Aho moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0.
Mayor Tyra-Lukens adjourned the meeting at 9:15 p.m.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Approve Second Reading of Ordinance VIL.A.
Richard F. Rosow Amending City Code Section 2.05 Relating to
City Attorney Salaries of the Mayor and Council Members
Requested Action
Move to: Approve Second Reading of Ordinance Amending City Code Section 2.05 Relating
to Salaries of the Mayor and Council Members
Synopsis
City Code Section 2.05 is being amended to provide for automatic,biannual cost-of-living increases
to the salaries of the Mayor and Council Members, as well as lump-sum increases that will take
effect in 2019.
Background Information
Pursuant to direction from the Council,we have prepared an amendment to Section 2.05 that would
implement automatic cost-of-living increases to the salaries of the Mayor and Council Members.The
cities of Edina, Plymouth, and Woodbury currently provide for these types of increases in their
ordinances. The draft ordinance ties the increase to the percentage increase in the Compensation
Limit for Local Government Officials(the so-called"Governor's Salary Cap").Because Minnesota
Statutes § 415.11 allows salary increases to take effect only after the next municipal election,these
cost-of-living increases would be implemented biannually.Each increase would become effective on
January 1 after the preceding regular City election, held in even-numbered years.
In addition,pursuant to direction from the Council after discussion at the May 2,2017 City Council
meeting,the amended Section 2.05 also includes one-time lump-sum increases in Mayor and Council
Member salaries. Under the proposed amendment, the Mayor's annual salary would increase from
$13,500 to$14,378, and Council Member salaries would increase from$10,740 to$11,054.Under
Minnesota Statutes §415.11,discussed above,these increases will take effect on January 1,2019 if
the ordinance amendment is approved.
Attachment
Ordinance
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2017-
_
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING
CITY CODE CHAPTER 2 RELATING TO SALARIES OF THE MAYOR AND
COUNCIL MEMBERS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1
AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS:
Section 1. City Code Chapter 2, Section 2.05, Subdivision 1, is hereby deleted in its entirety and
replaced with the following:
Subd. 1. The monthly salary of the Mayor shall be $1,125.00 until December 31, 2018,
and thereafter the annual salary of the Mayor shall be $14,278.00, subject to increases as
provided in subdivision 3.
Section 2. City Code Chapter 2, Section 2.05, Subdivision 2, is hereby deleted in its entirety and
replaced with the following:
Subd. 2. The monthly salary of each Council Member shall be $895.00 until December
31, 2018, and thereafter the annual salary of each Council Member shall be $11,054.00,
subject to increases as provided in subdivision 3.
Section 3. City Code Chapter 2, Section 2.05, Subdivision 3, is hereby amended by adding the
following subsection C:
C. Following the regular City election held in 2018, and following each subsequent
regular City election, the salary of the Mayor and each Council Member shall be
adjusted following the City election to become effective January 1 in a percentage
equal to the total percentage increase since the last salary adjustment contained in
the Compensation Limit for Local Government Employees annually published by
the Minnesota Office of Management and Budget, pursuant to Minn. Stat. §
43A.17.
Section 4. City Code Chapter 2, Section 2.05, Subdivision 4, is hereby deleted in its entirety.
Section 5. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the
Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim
herein.
Section 6. This ordinance shall be in effect from and after the date of its passage and
publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
2nd day of May, 2017, and finally read and adopted and ordered published at a regular meeting of
the City Council of said City on the 16th day of May, 2017.
ATTEST:
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
Published in the Eden Prairie News on the day of May, 2017.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
A RESOLUTION APPROVING THE SUMMARY
OF ORDINANCE NO._-2017 AND ORDERING THE
PUBLICATION OF SAID SUMMARY
WHEREAS, Ordinance No. _-2017 was adopted and ordered published at a regular
meeting of the City Council of the City of Eden Prairie held on the 16th day of May, 2017.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EDEN PRAIRIE,THAT THE CITY COUNCIL FINDS,DETERMINES,AND ORDERS
AS FOLLOWS:
A. Ordinance No. -2017 is lengthy.
B. The text of summary of Ordinance -2017,attached hereto as Exhibit A,conforms
to Minn. Stat. § 331A.01, Subd. 10,and is approved,and publication of the title and
summary of the Ordinance will clearly inform the public of the intent and effect of
the Ordinance.
C. The title and summary shall be published once in the Eden Prairie News in a body
type no smaller than brevier or eight-point type.
D. A printed copy of the Ordinance shall be made available for inspection by any
person, during regular office hours, at the office of the City Clerk, and a copy of the
entire text of the Ordinance shall be posted in the City offices.
E. Ordinance -2017 shall be recorded in the Ordinance Book, along with proof of
publication, within twenty(20) days after said publication.
ADOPTED by the City Council on May 16, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
EXHIBIT A
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
SUMMARY OF ORDINANCE NO. -2017
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA AMENDING CITY
CODE CHAPTER 2 RELATING TO SALARIES OF THE MAYOR AND COUNCIL
MEMBERS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION
2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
The following is only a summary of Ordinance No. -2017. The full text is available for public
inspection by any person during regular office hours at the Office of the City Clerk.
SUMMARY: The Ordinance amends City Code Section 2.05 relating to the salaries of the Mayor
and Council Members.The amended Section 2.05 provides for one-time,lump-sum salary increases
that will take effect on January 1, 2019. The Mayor's annual salary will increase from $13,500 to
$14,378, and the annual salary of each Council Member will increase from$10,740 to $11,054. In
addition, the amended Section 2.05 provides for automatic, biannual cost-of-living increases to
Mayor and Council Member salaries that will take effect on January 1 after each regular City election
starting January 1, 2019.
EFFECTIVE DATE. This Ordinance shall take effect upon publication.
ATTEST:
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
PUBLISHED in the Eden Prairie News on
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO:
Office of City Manager Adopt 2017 General Fund Budget Adjustment VIII.B.
Sue Kotchevar, Finance
Manager
Requested Action
Move to: Adopt 2017 General Fund Budget Adjustment
Synopsis
The City has prepared two years budgets since 2001. Some of the advantages of preparing two
year budget include:
• Integrates community survey and goals with the budget process
• Focuses on long-term fiscal health
• Reduces staff time devoted to budget preparation
• More staff time can be spent on program evaluation,policy development, and service
delivery
• Long-term perspective recommended by National GFOA
One disadvantage of two year budgeting includes that projections can become outdated. In 2016
Community Center Revenue and Fines and Forfeits underperformed. To offset a decrease in
projected revenue in 2017 for the Community Center and Fines and Forfeits, staff recommends adjusting
the following line items:
• $153,000 increase in revenue for Cable TV,Police/Fire Pension Aid,and interest income
• Wages and Benefits reductions in the General Fund for the following:
• $90,257 which is the net effect of employee wage increases and employee turnover
• $144,343 for health insurance, actual increase was less than budgeted
• $44,147 for other benefits including dental and PERA
• $98,000 for street lighting, energy costs have moderated
• $27,000 reduction in property insurance user charges
Attachment
Budget Adjustment Summary
City of Eden Prairie
General Fund
2017 Budget Adjustment Summary
Difference from
2016 2017 2017 Original to Projected
Adopted 2016 Original Projected Incr./ Percent
Budget Actual Budget Budget (Decr.) Change
REVENUES
Taxes $ 31,442,897 $ 31,383,273 $ 32,383,664 $ 32,383,664 $ - 0.0%
License and Permits
Building Permits and Fees 2,120,000 2,303,405 2,120,000 2,120,000 - 0.0%
Other 1,385,469 1,467,484 1,385,559 1,412,559 27,000 1.9%
Total Licenses and Permits 3,505,469 3,770,889 3,505,559 3,532,559 27,000 0.8%
Intergovernmental Revenue
Police Pension Aid 500,000 543,674 500,000 540,000 40,000 8.0%
Fire Relief Association Aid 414,000 447,848 414,000 450,000 36,000 8.7%
School Liaison 115,798 115,798 115,798 115,798 - 0.0%
Other 206,250 372,560 206,250 206,250 - 0.0%
Total Intergovernmental Revenue 1,236,048 1,479,880 1,236,048 1,312,048 76,000 6.1%
Charges for Services
Public Safety 102,500 142,439 102,500 102,500 - 0.0%
Recreation 5,577,685 5,183,494 5,855,269 5,470,360 (384,909) (6.6%)
Total Charges for Services 5,680,185 5,325,932 5,957,769 5,572,860 (384,909) (6.5%)
Fines and Penalties 500,000 339,823 500,000 420,000 (80,000) (16.0%)
Investment Income 50,000 104,189 50,000 100,000 50,000 100.0%
Other Revenue 254,000 430,748 254,000 254,000 - 0.0%
Total Revenues 42,668,599 42,834,733 43,887,040 43,575,131 (311,909) (0.7%)
EXPENDITURES
Administration 4,206,570 4,118,176 4,143,355 4,202,111 58,756 1.4%
Community Development 2,413,709 2,180,541 2,382,572 2,353,529 (29,043) (1.2%)
Police 13,583,186 13,775,454 14,129,370 13,879,364 (250,006) (1.8%)
Fire 5,652,276 5,699,308 5,845,835 5,844,031 (1,804) (0.0%)
Public Works 6,195,148 5,828,270 6,335,493 6,220,801 (114,692) (1.8%)
Parks and Recreation 11,069,166 10,983,231 11,340,160 11,273,202 (66,958) (0.6%)
Debt Service 46,545 46,544 51,198 51,198 - 0.0%
Total Expenditures 43,166,600 42,631,524 44,227,983 43,824,236 (403,747) (0.9%)
Excess(Deficiency of Revenues over Expenditures) (498,001) 203,209 (340,943) (249,105) 91,838 (26.9%)
OTHER FINANCING SOURCES/(USES)
Issuance of Debt - 286,942 - - - 0.0%
Transfers In 270,000 271,144 270,000 270,000 - 0.0%
Transfers Out (150,000) (150,000) (150,000) (150,000) - 0.0%
Total Other Financing Sources 120,000 408,086 120,000 120,000
Net Change in Fund Balance $ (378,001) $ 611,295 $ (220,943) $ (129,105) $ 91,838 (41.6%)
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO:
Office of the City Manager Adopt City's Financial Policies VIII.C.
Sue Kotchevar, Finance
Manager
Requested Action
Move to: Approve the City's Financial Policies.
Synopsis
It is the City's policy to review and update the financial policies at the beginning of each two
year budget cycle. This action formally approves the policies for the 2018/2019 budget. Policies
are included for financial management, revenues, debt, accounting, auditing, and financial
reporting, capital improvement, fund balance, and other policies.
The updated policies will not change our practices but will provide additional and improved
information to rating agencies and other interested parties. Substantive changes were made to
the debt section and a new section for polices was added to inform interested parties of additional
policies that the City has adopted.
Debt Section
The following language was either added or edited from the last policy update.
• The City will confine long-term borrowing to capital improvements, equipment, or
projects that have a life of more than five years and cannot be financed from current
revenues.
• The City will endeavor to keep the total maturity length of general obligation bonds
below 20 years and at least 50% of the principal shall be retired within 10 years. In all
cases, the maturity shall be shorter than the life of the related assets.
• The total debt levy paid by general obligation taxes shall remain under 15% of the
general fund budget.
• All debt will be issued with a fixed rate, no variable rate debt will be issued.
• Future debt issuance impacting the City's tax levy will be planned through the Capital
Improvement Plan process.
• To minimize the need for debt, the City will maintain a strong pay-as-you-go program for
capital purchases.
• Net general obligation debt (as defined above) will not exceed the statutory limit of 3%
of the estimated Full Market Value of taxable property in the City as required by
Minnesota Statute, Section 473.53.
• Where possible, the City will use revenue (including G.O. backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
• The City will not use long-term debt for current operations
• The City will maintain frequent and regular communications with all bond rating
agencies about its financial condition and will follow a policy of full disclosure in every
financial report and bond prospectus. The City will comply with Securities Exchange
Commission(SEC) reporting requirements.
• Interfund borrowing for periods of more than one year shall only be undertaken for
capital expenditures. A reasonable payment schedule for repayment of the borrowed
amounts will be established and interest will be charged.
A section was added to list the City's other financial policies. This allows rating agencies and
other interested parties to understand the policies we have without always needing to include
these polices whenever our Financial Policies are presented. The section reads as follows:
Other Policies
The City has other policies as it relates to the budget and finances of the City which are not
included in this document. These polices include:
• Post Issuance Compliance Policy for Tax Exempt and Tax Advantaged Obligations
• Business Subsidy
• Community Development Block Grant Funds (CDBG)
• Human Service Funding
• Tax Increment Financing
• Investments
• Capital Asset
• Credit Card
• Purchasing
Attachment
Financial Policies
Financial Policies with edits
Illi ..1
City of Eden Prairie,
Minnesota
Financial Policies
Adopted May 16, 2017
Table of Contents
Table of Contents 1
Introduction 2
Financial Management Policies 2
Revenue Policy 3
Debt Policy 4
Accounting, Auditing and Financial Reporting Policies 4
Capital Improvement Policies 5
Fund Balance Policy—General Fund 5
Fund Balance Policy(Unrestricted Net Assets)—Internal Service Funds 6
Fund Balance Policy(Unrestricted Net Assets)—Enterprise Funds 7
Other Policies 7
Introduction
The City of Eden Prairie has an important responsibility to its citizens to manage its resources
responsibly and adopting financial policies is an important first step to ensure that resources are
managed responsibly. The policies provide the framework for the overall fiscal management of
the City and guide the decision-making processes. The policies operate independently of
changing circumstances and conditions.
The objectives of the policies include:
• To protect the City Council's policy-making ability by ensuring that important policy
decisions are not constrained, impacted, or controlled by financial problems or
emergencies.
• To enhance the City Council's policy-making ability by providing accurate information
on the full costs of current operations, new proposals and capital requests.
• To provide sound principles to guide the decisions of the City Council and City staff
which have financial impacts.
• To enhance the City Council's policy-making ability by providing accurate and timely
information on the City's financial condition.
• To provide, improve, and maintain essential public facilities and prevent deterioration of
the City's infrastructure and equipment in order to assist in long-term cost-effective
provision of City services.
• To protect and enhance the City's credit rating and prevent default on any municipal
obligations.
• To ensure the legal use and protection of all City funds through a good system of
financial and accounting controls.
Financial Management Policies
• The City will develop two-year budgets. In the second year of the two year budget
process, the previously developed budget for the following year will be fine tuned as
necessary. Each year the City will certify only the following year's budget and levy to
Hennepin County.
• The City will adopt a balanced budget with current revenues equal to or greater than
current expenditures. It is not the City's policy to finance ongoing operations with one-
time revenues. One-time revenues will be used for one-time expenditures.
• The City, through its capital and operating budgets, will provide for the adequate
maintenance, replacement and improvement of the City's physical assets in order to
protect the City's capital investment and to minimize future maintenance and
replacement costs.
• The City will maintain a budgetary control system to ensure adherence to the budget and
will prepare quarterly reports (excluding March 30th) comparing actual revenues and
expenditures to budgeted amounts.
• The City will attempt at all times to maintain the Distinguished Budget Presentation
Award of the Government Finance Officers Association.
• The City will review and update as needed the budget policies at the beginning of each
two year budget cycle.
• The City will provide long-term financial stability through sound short and long term
financial planning.
• The City will estimate its annual revenues and expenditures in a conservative manner so
as to reduce exposure to unforeseen circumstances.
• The City will review and update the schedule of fund balances in all operating funds of
the City and determine adequacy of those balances, using specified guidelines and criteria
in conjunction with budgets set annually.
• The City will project revenues and expenditures for the next five years and will update
this projection each budget process.
• The City will not sell assets or use one-time revenue to balance the General Fund Budget.
Revenue Policy
• The City will endeavor to maintain a diversified and stable revenue system to shelter it
from annual fluctuations in any one revenue source.
• The City will conservatively estimate and budget for its annual revenues by an objective
analytical process. Fees and charges will be reviewed to ensure that reasonable rates are
set and at a minimum are adjusted for inflation.
• The City, recognizing the potential cash flow problems associated with property tax
collections, will budget 98% of the amount levied for tax revenue.
• The City will establish all user charges and fees for General Fund program activities at a
level related to the full cost of providing the services, or as adjusted for particular
program goals. Sensitivity to market rates will also be considered in setting fees.
• The City will set fees and user charges for the utility enterprise funds which includes
water, wastewater, and stormwater, at a level that fully supports the total costs including
operations, capital, and debt service payments. Replacement (or bonding for
replacement) of enterprise infrastructure will be paid for from accumulated (or annual)
earnings of the particular system.
Debt Policy
• The City will confine long-term borrowing to capital improvements, equipment, or
projects that have a life of more than five years and cannot be financed from current
revenues.
• The City will endeavor to keep the total maturity length of general obligation bonds
below 20 years and at least 50% of the principal shall be retired within 10 years. In all
cases, the maturity shall be shorter than the life of the related assets.
• The total debt levy paid by general obligation taxes shall remain under 15% of the
general fund budget.
• All debt will be issued with a fixed rate, no variable rate debt will be issued.
• Future debt issuance impacting the City's tax levy will be planned through the Capital
Improvement Plan process.
• To minimize the need for debt, the City will maintain a strong pay-as-you-go program for
capital purchases.
• Net general obligation debt (as defined above) will not exceed the statutory limit of 3%
of the estimated Full Market Value of taxable property in the City as required by
Minnesota Statute, Section 473.53.
• Where possible, the City will use revenue (including G.O. backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
• The City will not use long-term debt for current operations
• The City will maintain frequent and regular communications with all bond rating
agencies about its financial condition and will follow a policy of full disclosure in
every financial report and bond prospectus. The City will comply with Securities
Exchange Commission(SEC)reporting requirements.
• Interfund borrowing for periods of more than one year shall only be undertaken for
capital expenditures. A reasonable payment schedule for repayment of the borrowed
amounts will be established and interest will be charged.
Accounting, Auditing and Financial Reporting Policies
• The City will establish and maintain the highest standard of accounting practices, in
conformity with Generally Accepted Accounting Principles (GAAP) and with
recommended best practices as promulgated by the Government Finance Officers
Association(GFOA).
• The City shall prepare Quarterly Financial Reports (except for the 1st quarter) and a
Comprehensive Annual Financial Report (CAFR) for the purposes of providing finances
to interested parties and the public at large.
• The City will contract with an independent audit firm to perform an annual audit of the
financial statement of the City.
• The City will attempt at all times to maintain the Certificate of Excellence in Financial
Reporting of the Government Finance Officers Association.
Capital Improvement Policies
• The City will develop a ten year Capital Improvement Plan for all projects over $25,000
and will update the plan every two years.
• The City will identify the estimated cost and potential funding sources for each project in
that process will determine the most effective financing method for the proposed project.
• Liquor profits are a dedicated funding source of the Capital Improvement Plan.
Fund Balance Policy- General Fund
By approval of this policy the City Council authorizes the Finance Manager and/or City Manager
to assign fund balance that reflects the City's intended use of those funds. When both restricted
and unrestricted resources are available for use, it is the City's policy to first use restricted
resources, and then use unrestricted resources as they are needed. When unrestricted resources
are available for use, it is the City's policy to use resources in the following order; 1) committed
2) assigned 3) unassigned. These fund balance classifications apply only to Governmental
Funds, not Enterprise or Internal Service Funds. The unassigned fund balance will be in the
following three categories.
Unassigned Fund Balance- Working Capital Policy
The City's unassigned fund balance-working capital as of the end of the year should equal 50%
of the next year's budgeted tax revenue. Any amount in excess of 50% will be used for budget
stabilization. If the balance falls below 50%, a plan will be developed and implemented to
replenish the funds. A balance equal to 50% of the next year's budgeted tax revenue is needed to
fund the following year's operations until the tax settlement is received at the end of June.
Unassigned Fund Balance-Emergency/Maintain Bond Rating
In recognition that the amount for working capital only covers operating costs for the first six
months of the years, the City wants to maintain additional resources on hand to provide for
contingencies. Therefore, at the end of each year, the City will maintain an amount for
emergencies and maintenance of the Aaa bond rating of 10% of the next year's budget. The
intent is not to use this balance except in extreme emergencies.
If for any reason the balance falls below 10%, a plan would be developed and implemented to
replenish the fund.
Unassigned Fund Balance-Budget Balancing
In recognition that the City's budget is volatile, the City wants to maintain a balance to help
manage the fluctuations in the budget. Therefore, at the end of each year, the City will maintain
an amount for budget balancing. This amount will vary as positive financial results increase the
amount and negative financial results and one-time uses decrease the amount. At all times, the
City will implement a balanced budget. Generally, the balance will be maintained at 5% to 7%
of the next year's budget.
After the end of each calendar year as part of the annual financial reporting, the City Manager
will update the City Council on the status of the budget balancing amount. The update will
include the current balances and the changes from the previous year. The City Manager will
inform the City Council of any one-time uses throughout the year that were not planned for
during the budget process.
Use of Budget Balancing Amount
Some examples of when and how the balance would be used include the following:
• When the balance is greater than 5%, the City Manager may recommend that amounts be
used for one-time purchases in the next year's operating budget. These will help to level
expenditures from year to year.
• When workload demand increases significantly, the City Manager may recommend the
use of the balance for short term support. For example, temporary staffing to assist with
the light rail transit projects. Many times there will be an increase in revenue due to this
activity but the need for support and the timing of the revenue may differ.
• When other one-time operating needs become apparent after the budget is adopted, the
City Manager may recommend the use of the balance.
• When financial results are negative, the balance would be used.
If for any reason the balance falls below 5% and staff believes this will not self correct, a plan
would be developed and implemented to replenish the fund.
Fund Balance Policy (Unrestricted Net Assets) - Internal Service Funds
The City maintains internal service funds as a tool to purchase goods and services centrally and
then charge the costs back to the departments that use the service. This provides more accurate
information of the cost to provide City Services. The City maintains the following internal
service funds:
• Health &Benefits
• Severance
• Workers Compensation
• Property Insurance
• Facilities
• Fleet
• Information Technology
Internal service funds will maintain unrestricted net assets of 15% to 20% of the annual budget.
Funds with a capital component, facilities, fleet, and information technology will also maintain
one year of the capital budget. This will provide for adequate cash flow for operations and
provide flexibility to meet the City's capital needs.
Fund Balance Policy (Unrestricted Net Assets) - Enterprise Funds
The City of Eden Prairie maintains enterprise funds for the following activities:
• Liquor operations
• Liquor building, accounts for the Den Road building that the City owns
• Water
• Wastewater
• Stormwater
Liquor
Generally all liquor store profit from operation is transferred to the capital improvement and
maintenance funds. Exceptions may include maintaining profit for planned leasehold
improvements. The liquor building fund will maintain unrestricted net assets to provide for
capital and other tenant related costs. The amount will be reviewed when City balances are
reviewed annually.
Utility
The City of Eden Prairie periodically works with a consultant on a utility rate study for financial
planning purposes to ensure that revenue collected will provide for operating and capital costs
for the systems. The most recent update to the study was completed in 2013. The study included
an analysis of the cost of service, capital improvement planning, utility rate design, and revenue
adequacy evaluation and proposed rate adjustments. The study also provided a recommended
policy for the amounts to maintain in unrestricted net assets. The City's policy agrees with this
recommendation. The unrestricted net asset policy is as follows:
• An amount equal to 90 days of operating expense
• An amount equal to the following year's debt service principal and interest
• A capital reserve of two years capital expense
The expectation is that these reserves will provide for the long term funding needs of the utility
operations.
Other Policies
The City has other policies as it relates to the budget and finances of the City which are not
included in this document. These polices include:
• Post Issuance Compliance Policy for Tax Exempt and Tax Advantaged Obligations
• Business Subsidy
• Community Development Block Grant Funds (CDBG)
• Human Service Funding
• Tax Increment Financing
• Investments
• Capital Asset
• Credit Card
• Purchasing
City of Eden Prairie,
Minnesota
Financial Policies
L.
Financial Policies
Table of Contents Formatted:Heading 2,Tab stops:Not at
6.49"
Table of Contents 1
Introduction 2
Financial Management Policies 2
Revenue Policy 3
Debt Policy 4
Accounting,Auditing and Financial Reporting Policies 5
Capital Improvement Policies 5
Fund Balance Policy—General Fund 5
Unassigned Fund Balance—Emergency/Maintain Bond Rating 6
Unassigned Fund Balance—Budget Balancing 6
Use of Budget Balancing Amount 6
Fund Balance Policy(Unrestricted Net Assets)—Internal Service Funds 7
Fund Balance Policy(Unrestricted Net Assets)—Enterprise Funds 7
Liquor 8
Utility 8
Other Policies 8
Financial Policies
Introduction
The City of Eden Prairie has an important responsibility to its citizens to manage its resources
responsibly and adopting financial policies is an important first step to ensure that resources are
managed responsibly. The policies provide the framework for the overall fiscal management of
the City and guide the decision-making processes. The policies operate independently of
changing circumstances and conditions.
The objectives of the policies include:
• To pProtectimrg the City Council's policy-making ability by ensuring that important
policy decisions are not constrained, impacted, or controlled by financial problems or
emergencies.
• To enhance the City Council's policy-making ability by providing accurate information
on the full costs of current operations,new proposals and capital requests.
• To pProvidei rtg sound principles to guide the decisions of the City Council and City staff
which have financial impacts. management.
• To enhance the City Council's policy-making ability by providing accurate and timely
information on the City's financial condition.
• Protecting the City Council's policy-making ability by ensuring that important policy
decisions arc not controlled by financial problems or emergencies.
• To provide, improve, and maintain essential public facilities and prevent deterioration of
the City's infrastructure and equipment in order to assist in long-term cost-effective
provision of City services.
• To pProtecting and enhanceing the City's credit rating and prevent default on any. Formatted:Space After: 0 pt,Bulleted+
al obligations. Level:1+Aligned at: 0.25"+Tab after: 0.5"
municipal g +Indent at: 0.5"
• To ensure the legal use and protection of all City funds through a good system of- Formatted:Bulleted+Level:1+Aligned at:
financial and accounting controls. (0.25"+Tab after: 0.5"+Indent at: 0.5"
All actions of the City should be consistent with these policies. The policies arc presented in the
following categories: financial management, revenue and expenditure, debt, accounting,
auditing,and financial reporting,capital improvement,and fund balance.
Financial Management Policies
• The City will develop two-year budgets. In the second year of the two year budget
process, the previously developed budget for the following year will be fine tuned as
necessary. Each year the City will certify only the following year's budget and levy to
Hennepin County.
• The City will adopt a balanced budget with current revenues equal to or greater than
current expenditures. It is not the City's policy to finance ongoing operations with one-
time revenues. One-time revenues will be used for one-time expenditures.
Financial Policies
• The City, through its capital and operating budgets, will provide for the adequate
maintenance, replacement and improvement of the City's physical assets in order to
protect the City's capital investment and to minimize future maintenance and
replacement costs.
• The City will maintain a budgetary control system to ensure adherence to the budget and
will prepare quarterly reports (excluding March 30?)_comparing actual revenues and {Formatted:Superscript
expenditures to budgeted amounts.
• The City will attempt at all times to maintain the Distinguished Budget Presentation
Award of the Government Finance Officers Association.
• The City will review and update as needed the budget financial policies at the beginning
of each two year budget cycle.
• The City will provide long-term financial stability through sound short and long term
financial planning.
• The City will estimate its annual revenues and expenditures in a conservative manner so
as to reduce exposure to unforeseen circumstances.
•_The City will review and update the schedule of fund balances in all operating funds of
the City and determine adequacy of those balances,using specified guidelines and criteria
in conjunction with budgets set annually.
• The City will project revenues and expenditures for the next five years and will update
this projection each budget process.
• The City will not sell assets or use one-time revenue to balance the General Fund Budget.
Formatted:Indent:Left: 0.5", No bullets or
numbering
Revenue and Expenditure Policyi-es
financial planning.
• The City will estimate its annual revenues and expenditures in a conservative manner so
as to reduce exposure to unforeseen circumstances.
w41 pflaieet no.vent,pas wad e for the next five . ane ., update
this projectis--- -- __ _
• The City will endeavor to maintain a diversified and stable revenue system to shelter it
from annual fluctuations in any one revenue source.
• The City will conservatively estimate and budget for its annual revenues by an objective
analytical process. rff ees and charges will be reviewed annually to ensure that
reasonable rates are set and at a minimum are adjusted for inflation.
• The City will project its annual revenues by an objective and thorough analytical process.
• The City, recognizing the potential cash flow problems associated with property tax
collections,will budget 98%of the amount levied for tax revenue.
Financial Policies
• The City will establish all user charges and fees for General Fund program activities at a
level related to the full cost of providing the services, or as adjusted for particular
program goals. Sensitivity to market rates will also be considered in setting fees.
• The City will set fees and user charges for the utility enterprise funds which includes
water,wastewater,and stormwater, at a level that fully supports the total costs including
operations, capital, and debt service payments. Replacement (or bonding for
replacement) of enterprise infrastructure will be paid for from accumulated (or annual)
earnings of the particular system.
Debt Policy
•_The City will confine long-term borrowing to capital improvements, equipment, or
projects that have a life of more than five years and cannot be financed from current
revenues. Where the issuance of long term debt is required, it will pay back the bonds
within a period not to exceed the expected useful life of the project.
• The City will endeavor to keep the total maturity length of general obligation bonds
below 20 years and at least 50% of the principal shall be retired within 10 years. In all
cases,the maturity shall be shorter than the life of the related assets.
• The total debt levy paid by general obligation taxes shall remain under 15% of the
general fund budget.
• All debt will be issued with a fixed rate,no variable rate debt will be issued.
• Future debt issuance impacting the City's tax levy will be planned through the Capital
Improvement Plan process.
• To minimize the need for debt,the City will maintain a strong pay-as-you-go program for
capital purchases.
• Net general obligation debt(as defined above) will not exceed the statutory limit of 3%
of the estimated Full Market Value of taxable property in the City as required by
Minnesota Statute, Section 473.53.
• Where possible,the City will use revenue(including G.O. backed revenue)or other self-
supporting type bonds instead of general obligation bonds.
• The City will not use long-term debt for current operations
• f Formatted: No bullets or numbering
• The City will attempt at all times to adopt plans and undertake actions in a manner that
allows maintenance of the highest possible bond rating.
• The City will follow a policy of full disclosure in every financial report and bond- (Formatted:Indent:Left: 0.25",Bulleted+
prospectus. The City will maintain frequent and regular communications a sound l Level:1+Aligned at: 0.5 +Indent at: 0.75"
relationship with all bond rating agencies about its financial condition and will [Formatted:Font:Minion Pro
follow a policy of full disclosure in every financial report and bond prospectus. The {Formatted:Font:Minion Pro
City will comply with Securities Exchange Commission (SEC) reporting requirements.
and will keep them informed regarding material changes in financial condition and
developing events,which may influence current or future ratings.
Financial Policies
• Interfund borrowing for periods of more than one year shall only be undertaken for
capital expenditures. A reasonable payment schedule for repayment of the borrowed
amounts will be established and interest will be charged.
Accounting,Auditing and Financial Reporting Policies
• The City will establish and maintain the highest standard of accounting practices, in
conformity with Generally Accepted Accounting Principles (GAAP) and with
recommended best practices as promulgated by the Government Finance Officers
Association(GFOA).
• The City shall prepare Quarterly Financial Reports (except for the 1,8 quarter) and a {Formatted:Superscript
Comprehensive Annual Financial Report(CAFR) for the purposes of providing finances
to interested parties and the public at large.
• The City will contract with an independent audit firm to perform an annual audit of the
financial statement of the City.
• The City will attempt at all times to maintain the Certificate of Excellence in Financial
Reporting of the Government Finance Officers Association.
Capital Improvement Policies
• The City will develop maintain a fivcten year Capital Improvement Plan for all projects
over$25,000 and will update the plan every two years.
• The City will identify the estimated cost and potential funding sources for each project in
that process will determine the most effective financing method for the proposed project.
• The City will support a scheduled level of maintenance and replacement of its assets.
• The City will maintain a five year Capital Improvement Plan for all projects over$25,000
and will update the plan every two years.
• The City will coordinate development of the capital improvement plan with the
development of the operating budget. Future operating costs associated with new capital
improvements will be projected and included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's and its
citizens' capital investment and to minimize future maintenance and replacement costs.
• Liquor profits are a dedicated funding source of the Capital Improvement Plan.
Fund Balance Policy- General Fund
By approval of this policy tThe City Council authorizes the Finance Manager and/or City
Manager to assign fund balance that reflects the City's intended use of those funds. When both
restricted and unrestricted resources are available for use, it is the City's policy to first use
restricted resources, and then use unrestricted resources as they are needed. When unrestricted
resources are available for use, it is the City's policy to use resources in the following order; 1)
committed 2) assigned 3) unassigned. These fund balance classifications apply only to
Financial Policies
Governmental Funds, not Enterprise or Internal Service Funds. The unassigned fund balance
will be in the following three categories.
[Formatted:Heading 4
Unassigned Fund Balance- Working Capital Policy
The City's unassigned fund balance-working capital as of the end of the year should equal 50%
of the next year's budgeted tax revenue. Any amount in excess of 50%will be used for budget
stabilization. If the balance falls below 50%, a plan will be developed and implemented to
replenish the funds.A balance equal to 50%of the next year's budgeted tax revenue is needed to
fund the following year's operations until the tax settlement is received at the end of June.
Formatted:Heading 4
Unassigned Fund Balance-Emergency/Maintain Bond Rating
In recognition that the amount for working capital only covers operating costs for the first six
months of the years, the City wants to maintain additional resources on hand to provide for
contingencies. Therefore, at the end of each year, the City will maintain an amount for
emergencies and maintenance of the Aaa bond rating of 10% of the next year's budget. The
intent is not to use this balance except in extreme emergencies.
If for any reason the balance falls below 10%, a plan would be developed and implemented to
replenish the fund.
Formatted:Heading 4
Unassigned Fund Balance-Budget Balancing
In recognition that the City's budget is volatile, the City wants to maintain a balance to help
manage the fluctuations in the budget. Therefore,at the end of each year,the City will maintain
an amount for budget balancing. This amount will vary as positive financial results increase the
amount and negative financial results and one-time uses decrease the amount. At all times, the
City will implement a balanced budget. Generally, the balance will be maintained at 5%to 7%
of the next year's budget.
After the end of each calendar year as part of the annual financial reporting, the City Manager
will update the City Council on the status of the budget balancing amount. The update will
include the current balances and the changes from the previous year. The City Manager will
inform the City Council of any one-time uses throughout the year that were not planned for
during the budget process.
Formatted:Heading 4
Use of Budget Balancing Amount
Some examples of when and how the balance would be used include the following:
Financial Policies
• When the balance is greater than 5%,the City Manager may recommend that amounts be
used for one-time purchases in the next year's operating budget. These will help to level
expenditures from year to year.
• When workload demand increases significantly, the City Manager may recommend the
use of the balance for short term support. For example,temporary staffing to assist with
the light rail transit projects. Many times there will be an increase in revenue due to this
activity but the need for support and the timing of the revenue may differ.
• When other one-time operating needs become apparent after the budget is adopted, the
City Manager may recommend the use of the balance.
• When financial results are negative,the balance would be used.
If for any reason the balance falls below 5% and staff believes this will not self correct, a plan
would be developed and implemented to replenish the fund.
Fund Balance Policy(Unrestricted Net Assets) - Internal Service Funds
The City maintains internal service funds as a tool to purchase goods and services centrally and
then charge the costs back to the departments that use the service. This provides more accurate
information of the cost to provide City Services. The City maintains the following internal
service funds:
• Health&Benefits
• Severance
• Workers Compensation
• Property Insurance
• Facilities
• Fleet
• Information Technology
Internal service funds will maintain unrestricted net assets of 15%to 20%of the annual budget.
I Funds with a capital component, facilities and fleet, and information technology will also
maintain one year of the capital budget. This will provide for adequate cash flow for operations
and provide flexibility to meet the City's capital needs.
Fund Balance Policy(Unrestricted Net Assets) — Enterprise Funds
The City of Eden Prairie maintains enterprise funds for the following activities:
Liquor operations,one fund for each liquor store • Formatted:List Paragraph,Bulleted+Level:1
+Aligned at: 0.25"+Indent at: 0.5"
• Liquor operations
• Liquor building,accounts for the Den Road building that the City owns
• Water
Financial Policies
Water enterprise
• Sewer enterpriseWastewater
• Stormwater
Storm Drainage
{Formatted:Heading 4
Liquor
Generally all liquor store profit from operation is transferred to the capital improvement and
maintenance funds. Exceptions may include maintaining profit for planned leasehold
improvements. The liquor building fund will maintain unrestricted net assets to provide for
capital and other tenant related costs. The amount will be reviewed when City balances are
reviewed annually.
{Formatted:Heading 4
Utility
The City of Eden Prairie periodically works with a consultant vendor on a utility rate study for
financial planning purposes to ensure that revenue collected will provide for operating and
I capital costs for the systems. The most recent last update to the study was completed in 2013.
The study included an analysis of the cost of service, capital improvement planning,utility rate
design, and revenue adequacy evaluation and proposed rate adjustments. The study also
provided a recommended policy for the amounts to maintain in unrestricted net assets. The
City's policy agrees with this recommendation. The unrestricted net asset policy is as follows:
• An amount equal to 90 days of operating expense
• An amount equal to the following year's debt service principal and interest
0—A capital reserve of two years capital expense, except for storm drainage which will be
one year
• .- Formatted:List Paragraph,Bulleted+Level:1
The expectation is that these reserves will provide for the long term funding needs of the utility +Aligned at: 0.25"+Indent at: o.s"
operations.
Other Policies
Formatted:Normal
The City has other policies as it relates to the budget and finances of the City which are not
included in this document. These polices include:
• Post Issuance Compliance Policy for Tax Exempt and Tax Advantaged Obligations Formatted:List Paragraph,Bulleted+Level:1
+Aligned at: 0.25"+Indent at: 0.5"
• Business Subsidy
• Community Development Block Grant Funds(CDBG)
• Human Service Funding
• Tax Increment Financing
Financial Policies
• Investments
• Capital Asset Formatted:List Paragraph,Bulleted+Level:1
+Aligned at: 0.25"+Indent at: 0.5"
• Credit Card
• Purchasing
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO:
Office of City Manager Adopt Investment Policy VIII.D.
Sue Kotchevar, Finance
Manager
Requested Action
Move to: Adopt Investment Policy.
Synopsis
The City's investment policy was updated to incorporate best practices recognized by the
National Government Finance Officers Association and to better reflect current practice.
Changes include:
• A Statement of Purpose was added
• Improved definition of the objectives of safety, liquidity, and yield were added
• The Standard of Care section was deleted and sections were added for Delegation of
Authority and Ethics and Conflict of Interest
• Financial Service Providers is now a separate section, it was included with Safekeeping
and Custody in the previous policy
• An Investment Manager section was added to reflect current practice
• Safekeeping and Custody was updated to reflect current practice
• The Investment Parameters section was deleted and sections were added for Maximum
Maturities, Diversification, and Performance Standards.
Attachments
Investment Policy
Investment Policy with edits
City of Eden Prairie
Investment Policy
Statement of Purpose
This policy has been developed to serve as a guide for the management of City investments. It is
the policy of the City to invest public funds in a manner which provides for the following in
order of importance: Safety; Liquidity; and Yield (return on investment) that conforms to all
federal, state, and local regulations governing the investment of public funds. The City will
invest in securities that match the City's operational, short-term and longer term needs.
Except for cash in certain restricted and special funds, all cash and investments are pooled
together to achieve economies of scale. Investment income will be allocated to the various
funds based on their respective participation and according to generally accepted accounting
principles.
Objectives
The primary objectives, in order of priority, of investment activities are safety, liquidity, and
yield:
• Safety - Safety of principal is of critical importance to the investment program.
Investments will be undertaken in a way that seeks to ensure the preservation of principal
in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
• Credit Risk — the risk of loss due to failure by the security backer will by
minimized by:
• Limiting investments to the types of securities listed in the Diversity
Section of this policy.
• Pre-qualifying the financial institutions, broker/dealers, intermediaries,
and advisors with which the City will do business in accordance with the
Financial Service Providers section of this policy.
• Diversifying the portfolio so that the impact of potential losses from any
one type of security or from any one individual issuer will be minimized.
Insurance or collateral may be required to ensure return of principal.
• Interest Rate Risk—the risk that the market value of securities in the portfolio will
fall due to changes in market interest rates will be minimized to:
• Provide for liquidity by reviewing cash flow requirements and make
investments to meet the shorter cash flow needs, thereby avoiding the need
to sell securities in the open market prior to maturity.
• Manage the duration of the portfolio to be consistent with the risk profile
of the City of not to exceed 3.5 years.
1
• Liquidity—The investment portfolio will be managed to remain sufficiently liquid to meet all
operating requirements that may be reasonably anticipated. The portfolio will be structured
so that funds for approximately three months of cash flow needs are readily available.
• Yield/Return on Investment - The investment portfolio will be designed with the objective of
attaining a market rate of return. Investments are limited to low-risk securities in
anticipation of earning a fair return relative to the risk assumed. Securities shall generally be
held until maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap which improves the quality, yield, or target duration of the
portfolio.
o Liquidity need of the portfolio requires that a security be sold.
Delegation of Authority
The investment program shall be operated in conformance with federal, state, and other legal
requirements. Authority to manage the City's investment program is derived from Minnesota
Statutes 118A, Municipal Funds. By approval of this policy, the City Councils management
responsibility for the investment program is hereby delegated by the City Manager to the Finance
Manager.
Internal Controls - The Finance Manager is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City are protected from loss,
theft or misuse. The internal control structure will be designed to provide reasonable assurance
that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of
a control should not exceed the benefits likely to be derived and (2) the valuation of costs and
benefits require estimates and judgments by management.
Ethics and Conflict of Interest
Employees involved in the investment process will refrain from personal business activity that
could conflict with the proper execution and management of the investment program. Employees
and investment officials will disclose any material interests in financial institutions with which
they conduct business. They will further disclose any personal financial/investment positions that
could be related to the performance of the investment portfolio. Employees and officers will
refrain from undertaking personal investment transactions with the same individual with whom
business is conducted for the City.
Financial Service Providers
The City may purchase securities directly through Financial Industry Regulatory Authority
(FINRA)registered security broker/dealers.
2
Each authorized broker/dealer from whom the City purchases securities directly shall provide
certification as requested by State Law of the broker's annual review of the City's investment
policy. All broker/dealers who desire to become qualified bidders for investment transactions
must supply the City with FINRA certification and CRD number.
FINRA is the self-regulatory national organization for broker/dealers. All registration and
certifications information is kept in their Central Registration Depository which is available
online to all investors.
Investment Managers
The City may utilize SEC registered investment advisory/management firms (External
Investment Managers) to invest segments of the portfolio. Managers shall be selected through a
RFP process. The External Investment Managers will operate within the constraints of this
Investment Policy and an executed Investment Management Agreement (IMA). The External
Investment Managers shall have discretion over the assigned segment of the portfolio. All
External Investment Managers shall purchase and sell investment securities in accordance with
Minnesota Statute 118A, this Investment Policy and the IMA. Each External Investment
Manager shall provide certification as requested by State Law of their annual review of the
City's investment policy. External Investment Managers may be assigned differing strategies,
constraints and assets to manage at the discretion of the Finance Manager. External Investment
Managers must be registered under the Investment Advisers Act of 1940 and be licensed and
registered to do business in Minnesota and registered as an investment advisor through LARD
(Investment Advisor Registration Depository) in Minnesota.
3
Suitable and Authorized Investments
Investment Types — All investments made by the City will be in accordance with Minnesota
Statutes. Authorized investments include but are not limited to:
• Governmental bonds, notes, bills, and other securities, which are direct
obligations or are guaranteed or insured issues of the United States, its agencies,
its instrumentalities, or organizations created by an act of Congress.
• General obligation of any state or local government with taxing powers which is
rated "A" or better by a national bond rating service.
• Revenue obligation of any state or local government with taxing powers which is
rated "AA" or better by a national bond rating service.
• General obligation of the Minnesota housing finance agency which is a moral
obligation of the state of Minnesota and is rated "A" or better by a national bond
rating agency.
• Commercial paper issued by United States corporations or their Canadian
subsidiaries that is rated in the highest quality category by at least two nationally
recognized rating agencies and matures in 270 days or less.
• Time deposits that are fully insured by the Federal Deposit Insurance Corporation
or bankers acceptances of United States banks.
Collateralization
To the extent that funds deposited are in excess of available federal deposit insurance, the City
will require the financial institution to furnish collateral security or a corporate surety bond
executed by a company authorized to do business in the state.
The following are the allowable forms of collateral in lieu of a corporate surety bond:
• U.S. government treasury bills, treasury notes, treasury bonds.
• Issues of U.S. government agencies and instrumentalities as quoted by a
recognized industry quotation service available to the government entity.
• General obligation securities of any state or local government with taxing powers
which is rated "A" or better by a national bond rating service, or revenue
obligation securities of any state or local government with taxing powers which is
rated "AA" or better by a national bond rating service.
• Irrevocable standby letters of credit issued by Federal Home Loan Banks to a
municipality accompanied by written evidence that the bank's public debt is rated
"AA" or better by Moody's Investors Service, Inc., or Standard & Poor's
Corporation.
• Time deposits that are fully insured by the Federal Deposit Insurance Corporation.
The amount of the collateral computed at its market value will be at least ten (10)
percent more than the amount on deposit plus accrued interest at the close of the
business day.
4
Repurchase Agreements - Repurchase agreements consisting of collateral allowable as an
investment may be entered into with any of the following entities:
• A financial institution qualified as a "depository" of public funds of the
government entity.
• Any other financial institution which is a member of the Federal Reserve System
and whose combined capital and surplus equals or exceeds $10,000,000.
• A primary reporting dealer in United States government securities to the Federal
Reserve Bank of New York.
• A securities broker-dealer licensed pursuant to Minnesota Statutes 80A, or an
affiliate of it, regulated by the Securities and Exchange Commission and
maintaining a combined capital and surplus of$40,000,000 or more, exclusive of
subordinated debt.
Safekeeping and Custody
Securities purchased shall be held in a segregated account for the City's benefit at a third party
trustee as a safekeeping agent. The investment dealer or bank through which the security is
purchased shall issue a confirmation ticket to the City listing the specific instrument, issuer,
coupon, maturity, CUSIP number, purchase or sale price, transaction date, and other pertinent
information. The broker who executes the transaction on the City's behalf shall deliver all
securities on a delivery versus payment method (DVP) to the designated third party. Delivery
versus payment (DVP) is a way of controlling the risk to which securities market participants are
exposed. Delivery of securities (i.e. the change in their ownership) is done simultaneously with
payment. This means that neither the buyer nor the seller is exposed to the risk that the other
will default.
Investments, contracts, and agreement may be held in safekeeping with:
• any Federal Reserve bank;
• any bank authorized under the laws of the United States or any state to exercise corporate
trust powers, including, but not limited to, the bank from which the investment is
purchased.
5
The City's ownership of all securities should be evidenced by written acknowledgements
identifying the securities by:
The name of the issuers
The maturity dates
The interest rates
Any serial numbers or other distinguishing marks.
Maximum Maturities
• Approximately three months of cash flow needs will be invested in money market or
short-term securities to meet current operating needs.
• The average duration of the portfolio shall not exceed 3.5 years
• Unless matched to a specific cash flow, the City will not directly invest in securities
maturing more than five (5) years from the date of purchase
• The intent to invest in securities with longer durations will be disclosed to the City
Council prior to purchase
• Maturities will generally be diversified to avoid undue concentration of assets in a public
sector.
• Exception of maximum maturity is in reserve funds (per bond indentures) which may by
invested to maturity that coincides as nearly as practical with the expected use of the
funds.
Diversification
Diversification- The investments will be diversified by:
• Limiting investments to avoid over concentration in securities from a specific issuer
or business sector(excluding U.S. Treasury securities).
• Investing in securities with varying maturities as practical.
• Investing a portion of the portfolio in readily available funds to ensure that
appropriate liquidity is maintained in order to meet ongoing obligations.
6
Diversification strategies will be implemented with the following constraints so that a Portfolio
does not exceed the percentage identified below:
Issuer Type % of Total Portfolio
Money Market Fund 45%
Certificates of Deposit 25%
Savings/demand deposits 15%
Bankers' Acceptance 10%
Commercial Paper 20%
US Treasury Obligations 100%
Federal Agency Securities 75%
Per Issuer: 40%
Municipal Securities 40%
Repurchase Agreement 30%
Guaranteed Investment Contracts By Project
Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the City's investment risk constraints and
cash flow needs. The City's investment strategy is conservative and is designed to earn rates
similar to U.S. treasury yields.
Reporting
The Finance Manager will periodically prepare an investment report including a summary that
provides an analysis of the current investment portfolio. The summary will include the
percentage of investments held in each investment type, information on investment income and
yield, and the maturities of the portfolio. A detailed report will be provided and will include a
listing of individual securities held, the yield to maturity of each investment, the book value and
the market value of each investment, and the maturity date of each investment.
7
City of Eden Prairie
Investment Policy
Statement of Purpose
This policy has been developed to serve as a guide for the management of City investments. It is
the policy of the City to invest public funds in a manner which provides for the following in
order of importance: Safety; Liquidity; and Yield (return on investment) that conforms to all
federal, state, and local regulations governing the investment of public funds. The City will
invest in securities that match the City's operational,short-term and longer term needs.
Except for cash in certain restricted and special funds, all cash and investments are pooled
together to achieve economies of scale. the City of Eden Prairie will consolidate cash balances
from all funds and invest in a manner that will provide the highest investment return with
minimum risk while meeting the daily cash flow demands and conforming to all federal, state
and local regulations governing the investment of public funds. Investment income will be
allocated to the various funds based on their respective participation and according to generally
accepted accounting principles.
Objectives
The primary objectives, in order of priority, of investment activities are safety, liquidity, and
yield:
• Safety - Safety of principal is of critical importance to the investment program. the
foremost objective of the investment program. Investments will be undertaken in a way
that seeks to ensure the preservation of principal eapital in the overall portfolio. The
objective will be to mitigate credit risk and interest rate risk.
• Credit Risk — the risk of loss due to failure by the security backer will byt Formatted:List Paragraph,Bulleted+Level:1
minimized by: +Aligned at: 0.75"+Indent at: 1"
• Limiting investments to the types of securities listed in the Diversity' Formatted:List Paragraph,Bulleted+Level:2
Section of this policy. +Aligned at: 1.25"+Indent at: is'
• Pre-qualifying the financial institutions, broker/dealers, intermediaries,
and advisors with which the City will do business in accordance with the
Financial Service Providers section of this policy.
• Diversifying the portfolio so that the impact of potential losses from any
one type of security or from any one individual issuer will be minimized.
Insurance or collateral may be required to ensure return of principal.
• Interest Rate Risk—the risk that the market value of securities in the portfolio will. Formatted:List Paragraph,Bulleted+Level:1
fall due to changes in market interest rates will be minimized to: +Aligned at: 0.75"+Indent at: 1"
1
• Provide for liquidity by reviewing cash flow requirements and make Formatted:List Paragraph,Bulleted+Level:2
investments to meet the shorter cash flow needs,thereby avoiding the need +Aligned at: 1.25"+Indent at: 1.5"
to sell securities in the open market prior to maturity.
• Manage the duration of the portfolio to be consistent with the risk profile
of the City of not to exceed 3.5 years.
• f- (Formatted: No bullets or numbering )
• Liquidity—The investment portfolio will be managed to remain sufficiently liquid to meet all. Formatted:List Paragraph,Indent:Left: 0",
Bulloperating requirements that maybe reasonablyanticipated. Theportfolio will be structured Indent +Level:2+Aligned at: 1.25"+
p g q p Indent at: 1.5"
so that funds for approximately three months of cash flow needs are readily available.
(Formatted:Highlight )
portfolio so that securities mature concurrent with cash needs.
• Formatted: No bullets or numbering )
• Yield/Return on Investment-The investment portfolio will be designed with the objective of. (Formatted:Indent:Left: 0" )
attaining a market rate of return_throughout budgetary and economic cycles. Investments
are limited to low-risk securities in anticipation of earning a fair return relative to the risk
assumed. Securities shall generally be held until maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal. • (Formatted
o A security swap which improves the quality, yield, or target duration of the
portfolio.
o Liquidity need of the portfolio requires that a security be sold.
• Formatted:Indent:Left: 1", No bullets or
• Return on investment is of secondary importance compared with the safety and liquidit numbering
y
objectives described above. (Formatted: No bullets or numbering
• Formatted:Heading 3
Delegation of Authority
The investment program shall be operated in conformance with federal, state, and other legal (Formatted:Justified )
requirements. Authority to manage the City's investment program is derived from Minnesota
Statutes 118A, Municipal Funds. By approval of this policy, the City Councils management
responsibility for the investment program is hereby delegated by the City Manager to the Finance
Manager.
Internal Controls - The Finance Manager is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City are protected from loss,
theft or misuse. The internal control structure will be designed to provide reasonable assurance
that these objectives are met. The concept of reasonable assurance recognizes that(1)the cost of
a control should not exceed the benefits likely to be derived and (2) the valuation of costs and
benefits require estimates and judgments by management.
Ethics and Conflict of Interest
2
Prudence The standard of prudence to be used by investment officials will be the "prudent
t.,«,1..r and. ill be., plied..h le,. ..,1,,ctin.: est.. e t transactio s•
"Investments shall be made with judgment and care,under circumstances then prevailing,which
persons of prudence,discretion and intelligence exercise in the management of their own affairs,
not for speculation,but for investment,considering the probable safety of their capital as well as
the probable income to be derived."
Ethics and Conflicts of Interest Officers and eEmployees involved in the investment process
will refrain from personal business activity that could conflict with the proper execution and
management of the investment program. Employees and investment officials will disclose any
material interests in financial institutions with which they conduct business. They will further
disclose any personal financial/investment positions that could be related to the performance of
the investment portfolio. Employees and officers will refrain from undertaking personal
investment transactions with the same individual with whom business is conducted for the City.
Delegation of Authority Authority to manage the investment program is granted to the Finance
Manager and derived from Minnesota Statutes 118A.02, Investment of Public Funds. The
investment program consistent with this investment policy.Procedures should include references
to: saf keeping tment a nti g repurchase agreements, wire transfer agreements, and
ollateral depos:ter onto
Financial Service Providers
Formatted:Normal
All financial institutions and broker/dealers who want to become qualified for investment
transactions must supply the following as appropriate:
Audited financial statements
Proof of National Association of Securities Dealers(NASD)certification
Proof of state registration
Completed broker/dealer certification
Depository contracts
The purchase of all investments must be from institutional brokers.
The City may purchase securities directly through Financial Industry Regulatory Authority
(FINRA)registered security broker/dealers.
Each authorized broker/dealer from whom the City purchases securities directly shall provide
certification as requested by State Law of the broker's annual review of the City's investment
policy. All broker/dealers who desire to become qualified bidders for investment transactions
must supply the City with FINRA certification and CRD number.
FINRA is the self-regulatory national organization for broker/dealers. All registration and
certifications information is kept in their Central Registration Depository which is available
online to all investors.
3
• (Formatted:Heading 3
Investment Managers
The City may utilize SEC registered investment advisory/management firms (External--- (Formatted:Justified
Investment Managers)to invest segments of the portfolio. Managers shall be selected through a
RFP process. The External Investment Managers will operate within the constraints of this
Investment Policy and an executed Investment Management Agreement (IMA). The External
Investment Managers shall have discretion over the assigned segment of the portfolio. All
External Investment Managers shall purchase and sell investment securities in accordance with
Minnesota Statute 118A, this Investment Policy and the IMA. Each External Investment
Manager shall provide certification as requested by State Law of their annual review of the
City's investment policy. External Investment Managers may be assigned differing strategies,
constraints and assets to manage at the discretion of the Finance Manager. External Investment
Managers must be registered under the Investment Advisers Act of 1940 and be licensed and
registered to do business in Minnesota and registered as an investment advisor through IARD
(Investment Advisor Registration Depository)in Minnesota.
• {Formatted:Normal
want to become qualified for investment transactions must supply the following as appropriate:
• Audited financial statements - {Formatted: No bullets or numbering
• Proof of National Association of Securities Dealers(NASD)certification
• Proof of statc registration
• Completed broker/dealer certification
• Depository contracts
The purchase of all investments must be from institutional brokers.
Internal Controls - The Finance Manager is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City arc protected from loss,
theft or misuse. The internal control structure will be designed to provide reasonable assurance
that these objectives arc met. The concept of reasonable assurance recognizes that(1)the cost of
a control should not exceed the benefits likely to be derived and (2) the valuation of costs and
benefits require estimates and judgments by management.
Suitable and Authorized Investments
Investment Types — All investments made by the City will be in accordance with Minnesota
Statutes. Authorized investments include but are not limited to:
• Governmental bonds, notes, bills, mortgages (excluding high risk
mortgage backed securities), and other securities, which are direct obligations or
4
are guaranteed or insured issues of the United States, its agencies, its
instrumentalities,or organizations created by an act of Congress.
• General obligation of any state or local government with taxing powers which is
rated"A"or better by a national bond rating service.
• Revenue obligation of any state or local government with taxing powers which is
rated"AA"or better by a national bond rating service.
• General obligation of the Minnesota housing finance agency which is a moral
obligation of the state of Minnesota and is rated"A" or better by a national bond
rating agency.
• Commercial paper issued by United States corporations or their Canadian
subsidiaries that is rated in the highest quality category by at least two nationally
recognized rating agencies and matures in 270 days or less.
• Time deposits that are fully insured by the Federal Deposit Insurance Corporation
or bankers acceptances of United States banks.
Formatted:Font:
,Collateralization
Formatted:Heading 3,Left,Tab stops:Not at
0"+ 0.06"
—To the extent that funds deposited are in excess of available federal deposit insurance, the
government entityCity will require the financial institution to furnish collateral security or a
corporate surety bond executed by a company authorized to do business in the state.
The following are the allowable forms of collateral in lieu of a corporate surety bond:
• U.S.government treasury bills,treasury notes,treasury bonds.
• Issues of U.S. government agencies and instrumentalities as quoted by a
recognized industry quotation service available to the government entity.
• General obligation securities of any state or local government with taxing powers
which is rated "A" or better by a national bond rating service, or revenue
obligation securities of any state or local government with taxing powers which is
rated"AA"or better by a national bond rating service.
• Irrevocable standby letters of credit issued by Federal Home Loan Banks to a
municipality accompanied by written evidence that the bank's public debt is rated
"AA" or better by Moody's Investors Service, Inc., or Standard & Poor's
Corporation.
• Time deposits that are fully insured by the Federal Deposit Insurance Corporation.
The amount of the collateral computed at its market value will be at least ten(10)
percent more than the amount on deposit plus accrued interest at the close of the
business day.
Repurchase Agreements - Repurchase agreements consisting of collateral allowable as an
investment may be entered into with any of the following entities:
• A financial institution qualified as a "depository" of public funds of the
government entity.
5
• Any other financial institution which is a member of the Federal Reserve System
and whose combined capital and surplus equals or exceeds$10,000,000.
• A primary reporting dealer in United States government securities to the Federal
Reserve Bank of New York.
• A securities broker-dealer licensed pursuant to Minnesota Statutes 80A, or an
affiliate of it, regulated by the Securities and Exchange Commission and
maintaining a combined capital and surplus of$40,000,000 or more, exclusive of
subordinated debt.
Safekeeping and Custody
Securities purchased shall be held in a segregated account for the City's benefit at a third party
trustee as a safekeeping agent. The investment dealer or bank through which the security is
purchased shall issue a confirmation ticket to the City listing the specific instrument, issuer,
coupon, maturity, CUSIP number, purchase or sale price, transaction date, and other pertinent
information. The broker who executes the transaction on the City's behalf shall deliver all
securities on a delivery versus payment method (DVP) to the designated third party. Delivery
versus payment(DVP)is a way of controlling the risk to which securities market participants are
exposed. Delivery of securities (i.e. the change in their ownership) is done simultaneously with
payment. This means that neither the buyer nor the seller is exposed to the risk that the other
will default.
Investments,contracts,and agreement may be held in safekeeping with:
• any Federal Reserve bank;
• any bank authorized under the laws of the United States or any state to exercise corporate
trust powers, including, but not limited to, the bank from which the investment is
purchased.
The City's ownership of all securities should be evidenced by written acknowledgements
identifying the securities by:
The name of the issuers
The maturity dates
The interest rates
Any serial numbers or other distinguishing marks.
Formatted:Font:
Maximum Maturities
Formatted:Heading 3,Left,Tab stops:Not at
0"+ 0.5'+ 1"+ 1.5"+ 2"+ 2.5'+ 3"+
3.5"+ 4"+ 4.5'+ 5"+ 5.5"+ 6"+ 6.5'
• Approximately three months of cash flow needs will be invested in money market or
short-term securities to meet current operating needs.
• The average duration of the portfolio shall not exceed 3.5 years
6
• Unless matched to a specific cash flow, the City will not directly invest in securities
maturing more than five(5)years from the date of purchase
• The intent to invest in securities with longer durations will be disclosed to the City
Council prior to purchase
• Maturities will generally be diversified to avoid undue concentration of assets in a public
sector.
• Exception of maximum maturity is in reserve funds (per bond indentures)which may by
invested to maturity that coincides as nearly as practical with the expected use of the
funds.
f Formatted:Indent:Left: 0.5, No bullets or
numbering
{Formatted:Normal
Investment D...,,,..... tersDiversification
Diversification-The investments will be diversified by:
• Limiting investments to avoid over concentration in securities from a specific issuer
or business sector(excluding U.S.Treasury securities).
• Investing in securities with varying maturities as practical.
•_Investing a portion of the portfolio in readily available funds to ensure that
appropriate liquidity is maintained in order to meet ongoing obligations.
• Formatted: No bullets or numbering
Diversification strategies will be implemented with the following constraints so that a Portfolio
does not exceed the percentage identified below:
Issuer Type %of Total Portfolio
Money Market Fund 45%
Certificates of Deposit 25%
Savings/demand deposits 15%
Bankers'Acceptance 10%
Commercial Paper 20%
US Treasury Obligations 100%
Federal Agency Securities 75%
Per Issuer: 40%
Municipal Securities 40%
Repurchase Agreement 30%
Guaranteed Investment Contracts By Project
• Formatted: No bullets or numbering
The intent to invest in securities with longer maturities will be disclosed to the City
Council.
f I Formatted:List Paragraph
requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than five (5)years from the date of purchase. Reserve funds and other
funds with longer term investment horizons may be invested in securities exceeding five (5)
7
years if the maturities of such investments are made to coincide as nearly as practicable with the
expected use of funds. The intent to invest in securities with longer maturities will be disclosed
Performance Standards
• Formatted:Normal
The investment portfolio will be designed to obtain a market average rate of return during [Formatted:Normal,Justified
budgetary and economic cycles, taking into account the City's investment risk constraints and
cash flow needs. The City's investment strategy is conservative and is designed to earn rates
similar to U.S.treasury yields.
• Formatted:Normal
Reporting
I Methods The Finance Manager will periodically preparee—_an investment report annually,
including a summary that provides an analysis of the current investment portfolio. The summary
will include the percentage of investments held in each investment type, information on
investment income and yield, and the maturities of the portfolio. A detailed report will be
provided and will include a listing of individual securities held, the yield to maturity of each
investment, the book value and the market value of each investment, and the maturity date of
each investment. the following:
• A listing of individual securities held. Formatted:Normal, No bullets or numbering,
Tab stops:Not at 0.25"+ 0.5"+ 1.5"+ 2"+
• The yield to maturity of each investment. 2.5"+ 3"+ 3.5"+ 4"+ 4.5"+ 5"+ 5.5"+
• The book value and the market value of each investment. 6"+ 6.5"
• The maturity date of each investment. (Formatted:Indent:Left: 1", No bullets or
numbering
parameters specified within this policy. The portfolio should obtain a market average rate of
return during a market/economic environment of stable interest rates.
8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development Adopt Resolution Authorizing Application for VIII.E.
Janet Jeremiah Livable Communities Transit Oriented
Development Program for Elevate @ Southwest
Station Project
Requested Action
Move to: Adopt resolution authorizing the City of Eden Prairie to apply for Livable
Communities Transit Oriented Development grant funds for Elevate @ Southwest Station
Project.
Synopsis
The Metropolitan Council's Livable Communities Transit Oriented Development grants (LCA-
TOD)promote moderate to high density development projects located within walking distance of
a major transit stop that typically include a mix of uses such as housing,jobs, restaurants, shops,
and entertainment. As part of the application requirements, the Metropolitan Council requires the
applicant be a local government unit and requires a resolution from the City Council authorizing
the application. The City of Eden Prairie will be submitting an LCA-TOD application for $1
million for Timberland Partner's development project Elevate @ Southwest Station. The TOD
Grant will assist Timberland Partners with site acquisition, sidewalk connections, placemaking,
and stormwater management.
Background
The Metropolitan Council's LCA-TOD Program is an annual funding program through the
Livable Communities Act. For 2017, $5 million is available for LCA-TOD projects with a
maximum $2 million award amount per city. Timberland is requesting $1 million in grant
funding to help with site acquisition, sidewalk connections, stormwater management, and
placemaking. The Council adopted a similar resolution for the same project at the January 17,
2017 Council Meeting for Hennepin County's TOD program.
Eden Prairie adopted a TOD Ordinance in 2016, which promotes complex land uses that are
attractive, compact, pedestrian-friendly, high density, and environmentally and economically
sustainable. Timberland Partners plans to redevelop 12900 and 12950 Technology into a
vertically-integrated, mixed-use development with housing above commercial and retail space.
The site, which is the former location of Anchor Bank and Ruby Tuesday's, is adjacent to the
future SouthWest Light Trail Transit Station and located in a TIF Redevelopment Project Area,
making it a prime candidate for TOD redevelopment. Elevate @ Southwest Station will include
222 residential units above 13,000 sq. ft. of retail and commercial space. Forty-five of the units
will be affordable at 50% of the area median income (AMI).
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION IDENTIFYING THE NEED FOR LIVABLE
COMMUNITIES TRANSIT ORIENTED DEVELOPMENT FUNDING
AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS
WHEREAS the City of Eden Prairie is a participant in the Metropolitan Livable
Communities Act("LCA") Local Housing Incentives Program for 2017 as determined by the
Metropolitan Council, and is therefore eligible to apply for LCA Livable Communities
Demonstration Account and Tax Base Revitalization Account Transit Oriented Development
(collectively, "TOD") funds; and
WHEREAS the City has identified a proposed project within the City that meets TOD
purposes and criteria and is consistent with and promotes the purposes of the Metropolitan
Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan
development guide; and
WHEREAS the City has the institutional, managerial and financial capability to
adequately manage an LCA TOD grant; and
WHEREAS the City certifies that it will comply with all applicable laws and regulations
as stated in the grant agreement; and
WHEREAS the City acknowledges TOD grants are intended to fund projects or project
components that can serve as models, examples or prototypes for TOD development or
redevelopment elsewhere in the Region, and therefore represents that the proposed project or key
components of the proposed project can be replicated in other metropolitan-area communities;
and
WHEREAS only a limited amount of grant funding is available through the Metropolitan
Council's Livable Communities TOD initiative during each funding cycle and the Metropolitan
Council has determined it is appropriate to allocate those scarce grant funds only to eligible
projects that would not occur without the availability of TOD grant funding.
NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due
consideration, the governing body of the City:
1. Finds that it is in the best interests of the City's development goals and priorities for the
proposed TOD Project to occur at this particular site and at this particular time.
2. Finds that the TOD Project component(s) for which Livable Communities TOD funding is
sought:
(a)will not occur solely through private or other public investment within the reasonably
foreseeable future; and
(b)will occur within the term of the grant award(two years for Pre-Development grants,
and three years for Development grants, one year for Cleanup Site Investigation grants
and three years for Cleanup grants) only if Livable Communities TOD funding is made
available for this project at this time.
3. Authorizes its Mayor and City Manager to submit on behalf of the City an application for
Metropolitan Council Livable Communities TOD grant funds for the TOD Project component(s)
identified in the application, and to execute such agreements as may be necessary to implement
the TOD Project on behalf of the City.
ADOPTED by the City Council of the City of Eden Prairie this 16th day of May, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Molly Koivumaki Resolution approving the participation of the
Housing and Community Hennepin County Housing Authority in an Eden VIII.F.
Services Prairie affordable housing project.
Requested Action
Move to: Adopt resolution approving participation of the Hennepin County Housing Authority in
an Eden Prairie affordable housing project.
Background
The City has agreed to use Community Development Block Grant funds to assist with the
purchase of Eden Prairie property by West Hennepin Affordable Housing Land Trust
(WHAHLT).
WHAHLT has also been approved to receive funding for this project by the Hennepin County
Housing and Redevelopment Authority(HCHRA).
The HCHRA needs City Council approval in order to go forward with the funding and
completion of the financing for the project.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
_
RESOLUTION APPROVING THE PARTICIPATION OF THE HENNEPIN COUNTY
HOUSING AUTHORITY IN AN EDEN PRAIRIE AFFORDABLE HOUSING PROJECT
WHEREAS, WHAHLT has also been approved for funding of this project by the Hennepin
County Housing and Redevelopment Authority(HCHRA); and
WHEREAS,the Hennepin County Housing and Redevelopment Authority(HCHRA) in
Resolution No. 16-HCHRA-0019 has approved the use of a$289,000 Affordable Housing
Incentive Fund(AHIF) loan for Homes Within Reach contingent upon the Eden Prairie Housing
and Redevelopment Authority's consent to the HCHRA's participation in the project; and
WHEREAS ,The purchase of a minimum of eight homes to be acquired for the Homes Within
Reach program, of which multiple properties may be located within the city of Eden Prairie and
the rest within suburban Hennepin County, will preserve the supply of affordable housing in the
city by providing permanent affordability; and
WHEREAS, the loan from the HCHRA will complete the financing required for the project to
go forward.
BE IT RESOLVED, that the participation of the Hennepin County Housing and Redevelopment
Authority in the project is hereby approved.
ADOPTED by the City Council of the City of Eden Prairie this 16th day of May, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development Adopt Resolution approving the Cooperative VIII.G.
Janet Jeremiah, Director Funding Agreement with Hennepin County for
Molly Koivumaki, Housing and Fair Housing Activities
Human Services Manager
Requested Action
Adopt Resolution to approve the Cooperative Funding Agreement with Hennepin County for
Fair Housing Activities.
Synopsis
For many years, Hennepin County has served as the fiscal agent and contract manager with the
communities of Eden Prairie, Bloomington, Plymouth and Minnetonka, which are all HUD
Entitlement Communities, for Fair Housing Activities through the Fair Housing Implementation
Council (FHIC). In 2017, Hennepin County decided to formalize the agreement with the
Entitlement Communities by entering into a Cooperative Funding Agreement.
A Resolution to accept the Cooperative Funding Agreement for Fair Housing Activities is
attached.
Background Information
The city allocates 1% of its annual CDBG funding allocation to the FHIC. Fair Housing
activities required by HUD are fulfilled through our participation with the FHIC.
Attachments
Agreement
Resolution
COOPERATIVE FUNDING AGREEMENT
HENNEPIN COUNTY CONSORTIUM FAIR HOUSING ACTIVITIES
March 1, 2017 —June 30, 2020
THIS COOPERATIVE FUNDING AGREEMENT ("Agreement") is between the
City of Bloomington, the City of Eden Prairie, the City of Minnetonka, and the City of Plymouth
(collectively referred to as the "Entitlement Cities"), and Hennepin County(Hennepin County
together with the Entitlement Cities individually referred to as the "Jurisdictions" and
collectively referred to as the "Consortium"). The period of the Agreement is from March 1,
2017 through June 30, 2020.
WHEREAS, each constituent member of the Consortium is a grantee of certain federal
funding from the U.S. Department of Housing and Urban Development("HUD"), or is acting on
behalf of one or more federal grantees that is required to submit a Consolidated Plan and Annual
Action Plan to HUD, and/or a certification that it will affirmatively further fair housing; and
WHEREAS,the Consortium has and will continue to fund actions to implement
recommendations to mitigate impediments to fair housing identified in the regional Analysis of
Impediments and/or Assessment of Fair Housing developed by the Fair Housing Implementation
Council; and
WHEREAS,Hennepin County has agreed to serve as contract manager and fiscal agent
for work to be contracted with funds provided by the Consortium through this Agreement to
implement actions approved by the Consortium to address impediments to fair housing in
Hennepin County and in the seven-county metropolitan area; and
WHEREAS, each Entitlement City is willing to contribute funds in amounts estimated
annually in conjunction with each Entitlement City's Annual Action Plan to implement regional
fair housing actions.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
in this Agreement, the Jurisdictions agree as follows:
1. Jurisdiction Contributions
Each Jurisdiction agrees to provide an annual fiscal year contribution as determined by the
individual Jurisdiction in its Annual Action Plan. Hennepin County will invoice Entitlement
Cities annually by February Pt for fiscal year contributions. Entitlement Cities will remit funds
to Hennepin County within 60 days of receipt of the invoice. Funds will be placed in escrow by
Hennepin County and paid to subrecipients(s)pursuant to contracts for fair housing planning and
implementation activities approved by the Consortium.
Page 1 of 7
2. Hennepin County Responsibilities as Contract Manager and Fiscal Agent
In consultation with the Consortium, Hennepin County will issue one or more Requests for
Proposals, as required, for work to be described in a"Scope of Work" document, which will be
developed by the Consortium. Hennepin County is responsible for: publishing RFPs as
appropriate; entering into contracts to address impediments to fair housing on behalf of the
Consortium; making payments to contractors on behalf of the Consortium upon satisfactory
performance; and ensuring that contracts comply with, and all payments are made according to,
applicable federal and state laws, regulations, and circulars.
3. Report Ownership and Use
Each Jurisdiction shall jointly own any reports, materials or products prepared as a result of the
award of funds.
4. Agreement Execution, Term, Termination and Amendment
This Agreement may be signed in counterpart and is effective on the date when all parties have
signed this Agreement. This Agreement shall terminate on June 30, 2020 or on the date upon
which final payments have been made to contractors for eligible work, as determined by
Hennepin County, whichever is later. This Agreement may be amended by written agreement of
the parties' authorized representatives.
Jurisdictions retain the right to opt-out of this Agreement at any time beyond the current fiscal
year, upon written notice to all parties, in the event federal program changes and/or the
availability of funds affects feasibility of the program as determined by the Jurisdiction in its sole
discretion. Any Jurisdiction that elects to opt-out shall remain responsible for its contribution to
the extent that expenses have been incurred in reliance on said contribution.
Page 2 of 7
IN WITNESS WHEREOF,the Jurisdictions have caused this Agreement to be executed by
their duly authorized representatives.
COUNTY OF HENNEPIN
Reviewed by the County STATE OF MINNESOTA
Attorney's Office
By:
Chair of Its County Board
Date:
ATTEST:
Deputy/Clerk of County Board
Date:
And:
County Administrator
Date:
By:
Assistant County Administrator, Public Works
Date:
Recommended for Approval:
Director, Community Works
Date:
Page 3 of 7
IN WITNESS WHEREOF,the Jurisdictions have caused
this Agreement to be executed by their duly authorized
representatives.
City of Bloomington
By:
Signature
Name (print):
Title:
Date:
Page 4 of 7
IN WITNESS WHEREOF,the Jurisdictions have caused this Agreement to be executed by
their duly authorized representatives.
City of Eden Prairie
By:
Signature
Name (print):
Title:
Date:
Page 5of7
IN WITNESS WHEREOF,the Jurisdictions have caused this Agreement to be executed by
their duly authorized representatives.
City of Minnetonka
By:
Signature
Name (print):
Title:
Date:
Page 6 of 7
IN WITNESS WHEREOF,the Jurisdictions have caused this Agreement to be executed by
their duly authorized representatives.
City of Plymouth
By:
Signature
Name (print):
Title:
Date:
Page 7 of 7
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION APPROVING THE COOPERATIVE FUNDING AGREEMENT
BETWEEN THE ENTITLEMENT CITIES AND HENNEPIN COUNTY FOR
FAIRHOUSING ACTIVITIES
THIS COOPERATIVE FUNDING AGREEMENT (Agreement") is between the City of
Bloomington, the city of Eden Prairie, the City of Minnetonka, and the City of Plymouth
(collectively referred to as the "Entitlement Cities") and Hennepin County(Hennepin County
together with the Entitlement Cities individually referred to as the "Jurisdictions" and
collectively referred to as the"Consortium"). The period of the Agreement is from March 1,
2017 through June 30, 2020.
WHEREAS, each constituent member of the Consortium is a grantee of certain federal funding
from the U.S. Department of Housing and Urban Development ("HUD"), or is acting on behalf
of one or more federal grantees that is required to submit a Consolidated Plan and Annual Action
Plan to HUD, and/or a certification that it will affirmatively further fair housing; and
WHEREAS,the Consortium has and will continue to fund actions to implement
recommendations to mitigate impediments to fair housing identified in the regional Analysis of
Impediments and/or Assessment of Fair Housing developed by the Fair Housing Implementation
Council; and
WHEREAS, Hennepin County has agreed to serve as contract manager and fiscal agent for
work to be contracted with funds provided by the Consortium through this Agreement to
implement actions approved by the Consortium to address impediments to fair housing in
Hennepin County and I the seven-county metropolitan area; and
WHEREAS, each Entitlement City is willing to contribute funds in amounts estimated annually
in conjunction with each Entitlement City's Annual Action Plan to implement regional fair
housing actions.
BE IT RESOLVED, that participation in the Hennepin County Cooperative Funding Agreement
for Fair Housing Activities is hereby approved.
ADOPTED by the City Council of the City of Eden Prairie this 16th day of May, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, 4th of July Fireworks Contract—RES VIII.H.
Parks and Recreation Specialty Pyrotechnics
Requested Action
Move to: Approve a$25,000 contract for RES Specialty Pyrotechnics to provide Fireworks
at the 4th of July Hometown Celebration at Round Lake Park.
Synopsis
The City of Eden Prairie has provided a high quality 4th of July Hometown Celebration for the
past 30 years. RES Specialty Pyrotechnics has been a part of that celebration for 13 years. The
Parks and Recreation Department would like to contract with RES Specialty Pyrotechnics again
in 2017, with a budget of$25,000.
Background
In January of 2017, Parks and Recreation staff asked for proposals from three fireworks
companies, RES Specialty Pyrotechnics, Hollywood Pyrotechnics, Inc. and Pyrotechnic Display
for both 2017 and 2018. After reviewing the proposals closely, we have decided to work with
RES Specialty Pyrotechnics again this year. RES has always provided an outstanding fireworks
display in Eden Prairie. They also work well with the Parks and Recreation staff and the Fire
Department.
Over 10,000 people gather around Round Lake Park and the surrounding area on the 4th of July
to view and enjoy the spectacular fireworks display shot off over the lake. An impressive
fireworks display adds tremendous value to the event, invoking a since of community pride.
Attachments
Bid Synopsis from RES Specialty Pyrotechnics
Professional services contract for RES Specialty Pyrotechnics
FIREWORKS DISPLAY PROPOSAL FOR
CITY OF EDEN PRAIRIE
JULY4, 2017
11
I
I
RES PYRO
NONDISCLOSURE
The material contained in this document is confidential and is for review only by those
directly involved in awarding this bid. This document may not be copied or
reproduced in any fashion without written consent of RES Pyro, Inc..
CONFIDENTIALITY
Our ideas, concepts and creativity are our livelihood.
Your respect for our confidentiality is appreciated.
\t/,>
RES PYRO -
,,,,
Fireworks Display Proposal for
City of Eden Prairie
July 4, 2017
What's in My Fireworks Display?
We chose a broad spectrum of local and international products for the City of Eden Prairie. They
include a carefully selected variety of Chinese, Taiwanese, Japanese and domestic fireworks,
plus our own custom-manufactured products.
The high-quality shells we use are chosen and crafted for their wow factor. Nearly all of them
feature tailed and rising effect designs. This makes it easy for audiences to watch the fireworks
streak up from the ground through the sky and burst into color overhead.
How is My Fireworks Display Presented?
The success of your fireworks show depends on the execution of your display. We understand
the difference between "throwing a bunch of stuff into the air" and creating a synchronized
visual and aural experience.
Over the years, we've determined the most effective display setup for an awe-inspiring
presentation. We use an angled rack setup to cover a greater area of the sky. A variety of effects
are shot simultaneously into the air in a "V" pattern, filling two separate areas of the sky with
identical paterns.
All fireworks for the City of Eden Prairie will be shot by a sophisticated computer firing system.
You can expect:
• A preloaded fireworks show
• Precisely-timed choreography
• No large gaps of time with only a black sky
• Easier control of show pacing
• Multiple firings
• Added safety for the audience and staff (no handling shells in the dark or inclement weather)
Your shows's themes will be highlighted throughout our choreography, helping the audience
better connect with and appreciate your event.
Fireworks display proposal for the City of Eden Prairie
What's in the Main Show Body of My Fireworks Display
Here's a list of the types of products you'll find in your fireworks display:
• Color and report shells
• Pattern shells, e.g., hearts, hourglass, stars, butterflies, rings
• Effect shells, e.g., whistles, serpents, tourbillions
• Strobe and shimmer effects
• Glitter and tremalon shells
• Crackling and crossette shells
• Traditional Japanese shells, e.g., diadems, Saturns, palms, chrysanthemums
Shells from the following manufacturers will be displayed: Lidu, Glorious, Kanto, ICON, Sunny,
Legion, San Tai, Yung Feng, U.S. Designer, AM Pyro, Flashing Thunder, Vulcan, & RES Pyro.
For the City of Eden Prairie, we'll also include a unique segment of signature pattern shells. These
shells capture audience's attention with exciting patterns in the sky, like Saturn rings, colored
stars with rings, smiley faces,jellyfish, concentric rings, poinsettias and hearts.
We'll also include a red, white and blue patriotic segment to showcase our country's colors. A
variety of shell effects and designs will be used to highlight the colors of our flag.
There may be modifications to the listed products due to inventory availability, nature of the site
and product upgrades.
What can I Expect in my Fireworks Finale?
There'll be no mistake when your grand finale begins. The sky will illuminate with dazzling
colors, becoming louder and more brilliant as the finale progresses. We're able to create this kind
of experience by using multiple levels of effects. They appear to morph into waves of glittering
colors that continue to increase in intensity until the pinnacle — complemented by breathtaking
fancy color shells overhead.
Fireworks display proposal for the City of Eden Prairie
Shows for Reference
City of Edina MN Recreation b Parks Assn
Dick Crockett Michelle Snider
952-833-9573 763-571-1305
City of Lakeville Excelsior Chamber of Commerce
Patty Dexter Laura Hotvet
952-985-4610 952-474-6461
Slice of Shoreview Saint Paul Saints Baseball
Jacci Krebsbach Derek Sharrer
651-483-2416 651-644-3517
City of Bloomington Minnesota Twins Baseball
Mark Morrison Matt Hoy
952-563-8693 612-659-3651
Maple Grove Days City of Minnetonka
Mike Kinnan Sara Woeste
763-424-4365 952-939-8316
City of Faribault
Carole Dillerud
507-333-0353
City of Eden Prairie
July 4, 2017
$25,000
Total Materials Used by Size
3 Inch 710
4 Inch 360
5 Inch 254
6 Inch 201
Barrages 2
1527
Grand Total of Effects in Display 2035
City of Eden Prairie July 4, 2017
Opening Barrage Size Qty
Finale Titanium Salute w/Blue Tail 3 48
Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 24
Finale Titanium Salute w/Red Tail 3 48
Glittering Gold Chrysanthemum to Green w/Gold Tail 4 3
Red Gamboge to Sea Blue w/White Flashing Pistil & Brocade Tail 4 3
Red Wave w/Gold Crackling Chrysanthemum Pistil & Red Tail 4 2
Glittering Silver Chrysanthemum to Violet w/White Flashing Pistil 4 2
Glittering Gold Chrysanthemum w/Magenta Pistil & Brocade Tail 4 2
Silver Palm w/Red Tip & Silver Strobe Pistil & Red Tail 4 2
Silver Crown to Green w/Purple Pistil & Brocade Tail 4 2
Cyan to Lemon Chrysanthemum w/Strobing Silver Pistil &Tail 5 2
Red Gamboge to Green to Purple w/Palm Core & Silver Tail 5 3
Yellow to Orange to White Flashing w/Strobe Tail 5 3
Glittering Purple w/Aqua Pistil & Rising Green Flowers 5 3
Lemon Pink & Sea Blue Chrysanthemum w/Purple Pistil&Tail 5 2
Yellow Chrysanthemum w/Green Pistil &Whistling Tail 5 3
Glittering to Purple to Orange & Spangle Pistil & Whistling Tail 6 2
Pink to Lemon to Grass Green Chrysanthemum w/Flower Pistil &Tail 6 2
Thousands Color Chrysanthemum w/Crackling &Whistling Tail 6 2
Red to Green w/White Strobe Pistil & Silver Tail 6 2
Total Opening Barrage Effects in Display 160
City of Eden Prairie July 4, 2017
3 Inch Main Show Size Qty
Flower Wave to Pink w/Silver Tail 3 2
Red White & Blue Variegated Chrysanthemum w/Red Tail 3 3
Gold Glittering Brocade to Purple Chrysanthemum w/Silver Tail 3 2
Grass Green Peony w/Blinking White Pistil & Silver Tail 3 2
Ripples to Golden Wave w/Gold Tail 3 3
Blue Chrysanthemum w/Strobing White Pistil 3 3
Gold to Green Chrysanthemum w/Silver Tail 3 2
Gold Wave to Red Chrysanthemum w/Silver Tail 3 2
Rosy Grass w/Silver Tail 3 3
Violet Chrysanthemum w/Chartreuse Pistil & Silver Tail 3 2
Turquoise Chrysanthemum w/Red Strobing Pistil 3 3
Lemon Chrysanthemum w/Cyan Pistil & Silver Tail 3 2
Blue to Magenta Peony w/Green Pistil & Green Tail 3 2
Green to Gold Crackling Chrysanthemum Flower w/Crackling Tail 3 2
Purple Peony w/Silver Fish Pistils 3 2
Half Purple Half Green w/Silver Nishiki Kamuro Ring 3 2
Red Chrysanthemum w/Strobing White Pistil 3 3
Silver Wave to Chartreuse Chrysanthemum w/Silver Tail 3 2
Sea Blue to Magenta Chrysanthemum w/Silver Tail 3 2
Red Wave w/Gold Crackling Chrysanthemum Pistil & Brocade Tail 3 3
Half Red Half Blue w/Nishiki Kamuro to Crackling Ring 3 2
Glittering Silver Chrysanthemum w/Green Pistil & Silver Tail 3 3
Crackling Butterfly w/Crackling Tail 3 2
Smiley Face (Multicolor) w/Red Tail 3 3
Gold Wave & Green Ring w/Peach Pistil & Gold Tail 3 2
Red Wave Crossette w/Crackling Tail 3 2
Orange Dahlia w/Red Flashing Pistil & Silver Tail 3 2
Green Glittering Palm w/Gold Tail 3 2
Red Time Rain Coconut Tree w/Red Tail 3 2
Glittering Coconut Tree w/Crackling Tail 3 2
Diadem to Blue w/Gold Tail 3 2
Kamuro w/Blinking Pistil & Brocade Tail 3 3
Total 3 inch Main Show Effects in Display 74
City of Eden Prairie July 4, 2017
4 Inch Main Show Size Qty
Blue Chrysanthemum w/Lemon Pistil & Silver Tail 4 3
White Twinkling Chrysanthemum w/Purple Pistil & Purple Tail 4 4
Red Crackling Peony w/White Flashing Pistil & Red Tail 4 4
Gold & Silver Time Rain Peony w/Coconut Pistil & Silver Tail 4 5
Green Wave to Gold Glitter w/Green Flashing Pistil& Silver Tail 4 5
Silver Wave to Green Flashing Flower w/Brocade Tail 4 4
Red Wave w/White Strobe Pistil & Red Tail 4 5
Lemon Chrysanthemum w/Mag Green Pistil & Brocade Tail 4 4
Lemon Peony w/Grass Green Pistil & Silver Tail 4 5
Red Dark Red Peony w/Sea Blue Crossette Pistil & Silver Tail 4 5
Purple Wave w/Gold Crackling Chrysanthemum Flower Pistil&Tail 4 5
Pink Dark Silver Glitter w/Silver Tail 4 4
Orange Chrysanthemum w/Sea Blue Pistil & Brocade Tail 4 5
Half Red Half Blue Chrysanthemum w/Red Tail 4 4
Green to White Flash Peony w/Green Crossette Pistil & Silver Tail 4 4
Violet and Lemon to Flash Peony w/Silver Tail 4 4
Lemon Chrysanthemum w/Big Magenta Pistil & Brocade Tail 4 4
White Flashing Peony w/Mag Red Pistil & Red Tail 4 6
Violet Chrysanthemum w/Chartreuse Pistil & Brocade Tail 4 5
Gold Wave to Cherry to White Flashing w/Brocade Tail 4 4
Green to Gold Crackling Chrysanthemum Flower & Purple Tail 4 6
Magenta Chrysanthemum w/Aqua Pistil & Brocade Tail 4 4
Yellow Chrysanthemum w/Green Pistil & Green Tail 4 3
Half Lemon Half Purple Peony w/Silver Nishiki Kamuro Ring 4 4
Turquoise to Red Peony w/Flashing White Pistil & Brocade Tail 4 5
Stained Glass w/Twilight Glitter Pistil & Gold Tail 4 4
Red Star w/Silver Shooting Stars & Silver Tail 4 4
Kamuro to White Strobe Hourglass w/Magenta Ring & Brocade Tail 4 3
Red Cover Green Ring w/White Strobe Pistil& Silver Tail 4 3
Kamuro Circle w/Purple Pistil & Brocade Tail 4 3
Spiral Ring Cherry & Sea Blue Alt Stars w/Whistling Tail 4 3
Magenta Ring in Turquoise Ring w/Brocade Tail 4 3
Red Wave Crossette w/Crackling Tail 4 5
Purple Crossette w/Wave & Brocade Tail 4 5
Purple Dahlia w/Crackling Pistil & Gold Tail 4 4
Silver Glitter to Green Crossette w/Green Tail 4 4
Magenta Crossette w/Silver Strobing Pistil & Brocade Tail 4 5
City of Eden Prairie July 4, 2017
Orange Dahlia w/White Strobe Pistil & Silver Tail 4 4
Magenta Umbrella w/Lemon Strobe Pistil 4 4
Kiddy Fishes in Crowds w/Gold Tail 4 4
Orange to Silver Crossette w/Orange Tail 4 4
Gold Spider w/Mag Green Pistil & Gold Tail 4 5
Red Coconut Tree w/Blue Pistil & Red Tail 4 6
Red Spider Web w/Red Tail 4 5
Silver Spider w/Mag Red Pistil& Red Tail 4 5
Silver to Sea Blue Palm Tree w/Brocade Tail 4 4
Gold Coconut Tree w/White Flashing Pistil & Gold Tail 4 5
Silver Crackling Flower Palm Tree w/Crackling Tail 4 4
Glittering Coconut Tree w/Flashing Red Pistil& Brocade Tail 4 5
Silver Wave to White Flash Big Willow w/Silver Tail 4 6
Crackling Willow w/Red Strobe Pistil & Crackling Tail 4 5
Red Crown w/Flower Coconut Pistil & Red Tail 4 6
Brocade Crown to Silver Time Rain w/Crackling Tail 4 6
Gold Kamuro w/Multicolor Palm Pistil & Silver Tail 4 5
Blue Diadem w/Red Pistil & Red Tail 4 5
Kamuro to Green w/Silver Tail 4 6
Silver Willow w/Sea Blue Tips &Silver Strobe Pistil & Silver Tail 4 5
Crackling Kamuro w/Gold Crackling Chrysanthemum Pistil &Tail 4 5
Red Diadem to Yellow w/Whistling Tail 4 5
Diadem Chrysanthemum w/Reports &Whistling Tail 4 5
Total 4 inch Main Show Effects in Display 271
City of Eden Prairie July 4, 2017
5 Inch Main Show Size Qty
Blue Wave to Gold Chrysanthemum w/Gold Tail 5 3
Lemon & Grass Green Peanut Shells w/Silver Tail 5 3
Sea Blue Chrysanthemum w/Flashing White Pistil & Brocade Tail 5 4
Half Purple to Green & Half Green to Purple w/Gold Tail 5 4
Silver Wave to Lemon to Cherry w/Silver Tail 5 3
Blue Chrysanthemum w/Blinking White Pistil & Brocade Tail 5 3
Brocade Gold to Mag Lime Chrysanthemum w/Silver Tail 5 3
Red Peony w/Crackling Palm Tree Pistil & Crackling Tail 5 4
Red to Silver Chrysanthemum w/Blue to Red Pistil & Silver Tail 5 3
Red & Silver Three Floor Peony w/Brocade Tail 5 4
Green Dark Cherry Peony w/Silver Tail 5 3
Glittering Chrysanthemum to Orange w/Purple Pistil & Brocade Tail 5 4
Dark Green Peony w/White Strobe Pistil 5 4
Flower Wave w/Red Strobe Pistil & Brocade Tail 5 4
Red to Blue Chrysanthemum w/Flashing Lemon Pistil & Red Tail 5 3
Half Orange Half Grass Green Peony w/Silver Tail 5 4
White Strobing Peony w/White Strobing Tail 5 4
Turquoise Peony w/Popping Flower Pistil & Crackling Tail 5 3
Glittering Silver to Yellow to Green w/Green Tail 5 3
Blue to Silver Chrysanthemum w/Crackling Pistil& Silver Tail 5 4
Gold Flash to Purple to White Flash Peony w/Purple Tail 5 4
Magenta to Crackling Chrysanthemum w/Blinking Pistil &Tail 5 4
Blue Chrysanthemum w/Purple Comet Pistil & Blue Tail 5 2
Gold Wave to Red w/Blue Pistil & Gold Tail 5 3
Purple Dark Yellow Peony w/Yellow Tail 5 3
Purple Wave to Orange w/White Flashing Pistil & Brocade Tail 5 3
Violet Peony w/Chartreuse Pistil & Brocade Tail 5 3
Red Wave w/White Strobe Pistil & Red Tail 5 3
Aqua to Purple Chrysanthemum w/Silver Tail 5 3
Falling Small Flowers in Red Circle w/Rising Flowers 5 2
Green & Gold Glittering Brocade to Silver Ring w/Gold Tail 5 2
Cherry Cover Sea Blue Ring w/Red Tail 5 2
Brocade Crown & Purple Double Spiral Ring w/Silver Tail 5 2
Saturn Red Ring w/Blue Pistil & Silver Tail 5 2
Strobing Red Heart w/Strobing Red Tail 5 2
Red to Blue Cross Ring w/Silver Crackling Pistil & Blue Tail 5 2
Gold Wave to Grass Green Double Circle 5 2
City of Eden Prairie July 4, 2017
Kaleidoscope w/Strobing Pistil & Rising Flowers 5 2
Chinese Fan w/Green Tail 5 2
Poinsettia Multicolor (Magenta Aqua Cyan Lemon) w/Silver Tail 5 2
Blue Ring in White Ring in Red Ring w/Red Tail 5 2
Blue Dahlia w/Silver Coconut Pistil & Silver Tail 5 3
Red & Silver Cascade Crossette w/Red Tail 5 3
Multicolor Flying Stars w/Silver Tail 5 3
Green Flashing Dahlia w/Red Pistil &Whistling Tail 5 3
Purple to Silver w/Grass Green Crossette Pistil&Silver Tail 5 4
Gold Glitter to Red Crossette w/Gold Glitter Tail 5 4
Lemon &Violet Umbrella w/Brocade Tail 5 4
Magenta Umbrella w/Lemon Strobe Pistil & Silver Tail 5 4
Lemon w/Crackling Dahlia w/White Strobe Pistil& Silver Tail 5 3
Lemon Palm Crossette w/White Strobe Pistil 5 3
Silver to Red Palm Tree w/Silver Tail 5 4
Gold Spider w/X-shaped Green Strobe & Red Pistil& Brocade Tail 5 4
Glittering Coconut Tree w/Silver Tail 5 4
Wave Coconut Tree to White Crossette w/Crackling Tail 5 4
Crackling Spider w/Flashing Red Pistil & Crackling Tail 5 4
Silver Spider to Red w/Silver Strobing Pistil & Red Tail 5 4
Gold to Magenta Palm w/Brocade Tail 5 4
Silver to Red to Silver Crown w/Silver Tail 5 4
Pixie Dust Willow w/Stained Glass & Ruby Red Pistil 5 4
Gold Willow to Purple w/Popping Flower Pistil& Gold Tail 5 4
Brocade Crown w/White Blinking Pistil & Brocade Tail 5 4
Brocade Diadem Chrysanthemum w/Mag Green Pistil 5 3
Willlow to Flashing Cherry w/Cherry Tail 5 4
Flower Crown w/Aqua Pistil & Gold Tail 5 4
Crackling Kamuro w/Gold Crackling Chrysanthemum Pistil &Tail 5 3
Total 5 inch Main Show Effects in Display 214
City of Eden Prairie July 4, 2017
6 Inch Main Show Size Qty
Yellow to Blue to White Flash w/Brocade Purple Pistil & Blue Tail 6 4
Gold Wave to Silver w/Green Flash Pistil & Green Tail 6 3
Silver to Blue Diadem Chrysanthemum w/Drifting Small Flowers 6 3
Pink to Flower Wave w/Grass Green Pistil & Double Brocade Tail 6 3
Orange & Dark Green Peony w/Crackling Pistil & Crackling Tail 6 3
Magenta to Lemon to Sea Blue Peony w/Brocade Tail 6 3
Silver Dark Red w/Whistling Tail 6 4
Red & Silver Three Tier Peony w/Big Happy Star Pistil &Tail 6 3
Peach to Magenta Peony w/Crackling Pistil & Crackling Tail 6 3
Glittering Silver to Red & Blue w/Coconut Pistil & Silver Tail 6 3
Brocade Chrysanthemum w/Red to Green Pistil & Silver Tail 6 3
Gold Flash w/Gold Chrysanthemum Pistil & Gold Tail 6 4
Half Pink Half Lemon Peony w/Spangle to Crackling Pistil 6 3
Gold Wave to Chartreuse to Magenta w/Blinking White Pistil 6 3
Flower Wave w/Green Strobe Pistil & Sea Blue Dahlia Ring 6 3
Green Dark Yellow Strobe w/Red Tail 6 4
Silver Glitter Chrysanthemum w/Kaleidoscope Pistil & Red Tail 6 4
Half Orange Half Green Peony w/Silver Nishiki Kamuro Ring 6 3
White Strobing Peony w/White Strobing Tail 6 4
Purple to Orange Chrysanthemum w/Drifting Green Flare Moon 6 3
Gold Silk Chrysanthemum w/Crackling Tail 6 3
Thunderbolt Chrysanthemum w/Thunderbolt Pistil& Brocade Tail 6 3
Red Gamboge to Sea Blue w/Double Pistil & Crackling Tail 6 3
Glittering Gold Chrysanthemum to Multicolor 6 3
Gold Flashing w/Eight Pieces Chrysanthemum Pistil & Gold Tail 6 3
Red to Blue to Gold Crackling Chrysanthemum w/Crackling Tail 6 4
Brocade Chrysanthemum and Blue Ring w/Gold Glittering Pistil 6 2
Blue Atomic Circle w/Small Strobe Pistil & Silver Tail 6 2
Silver Wave Ring w/Turquoise Pistil & Silver Tail 6 2
Smiley Face w/Green Strobing Eyes & Red Tail 6 2
Silver Wave to Four Color Ring w/Gold Chrysanthemum Pistil 6 2
Purple & Green Cube w/Purple Tail 6 2
Double Dark Rings Red in Green & Silver in Red w/Silver Tail 6 2
Eclipse Three Band Double Chase w/Gold Tail 6 2
Japanese Dragons Eye w/Red Center 6 2
Silver Wave Ring w/Seven Red Stars & Silver Tail 6 2
Brocade Butterfly w/Blue Ring & Silver Tail 6 2
City of Eden Prairie July 4, 2017
Red to Blue Crossette Ring w/Crackling Pistil & Flowers 6 2
Violet Dahlia w/Blinking White Pistil &Strobe Tail 6 3
Silver Crackling Flower Crossette w/Crackling Tail 6 3
Silver Time Rain Crossette w/Whistling Tail 6 3
Orange Dahlia w/White Strobe Pistil & Silver Tail 6 3
Silver Crossette w/Red Crossette Pistil & Red Tail 6 3
Mag Red Dahlia w/Silver Strobe Pistil w/Red Tail 6 3
Wave Coconut Tree to Crackling Flower Crossette w/Crackling Tail 6 3
Brocade Coconut Tree w/Bright Red Pistil & Brocade Tail 6 4
Silver Spider w/Cherry Strobe Pistil & Cherry Tail 6 3
Silver Crackling Flower Palm Tree w/Crackling Tail 6 3
Red Coconut Tree w/Flashing White Pistil & Red Tail 6 2
Crackling Spider w/Coconut Pistil & Crackling Tail 6 3
Silver to Purple Palm w/Violet Pistil& Silver Tail 6 3
Kamuro Ending w/Blue Tips & Blinking White Pistil & Brocade Tail 6 3
Brocade Crown w/Variegated Double Pistil & Silver Tail 6 3
Gold Kamuro to White Twinkling w/Orange Pistil & Gold Tail 6 3
Diadem to Titanium Reports w/Whistling Tail 6 4
Gold Willow w/Red Tips & Blinking White Pistil & Red Tail 6 3
Silver to Red to Silver Crown w/Silver Tail 6 3
Diadem Chrysanthemum w/Red Strobing Pistil & Red Tail 6 4
Red Willow w/Multicolor Flower Pistil & Red Tail 6 2
Total 6 inch Main Show Effects in Display 173
City of Eden Prairie July 4, 2017
Multiple Effects Barrages Shots Qty
300 Shot Rainbow to Crackling 8 Shape 300 x 1 1
210 Shot Fan Silver Silk & Red Crossette 210 x 1 1
Total Multiple Effects Barrages in Display 510 2
City of Eden Prairie July 4, 2017
Patriotic Shell Segment Size Qty
Red White & Blue Chrysanthemum w/Silver Strobing Pistil 4 2
Blue to Red to Silver Crown w/Silver Tail 4 2
Brocade Chrysanthemum w/Red to Blue Pistil & Brocade Tail 4 2
Brocade Chrysanthemum w/Red to Blue Pistil & Rising Flowers 5 2
Red to Blue to Gold Crackling Chrysanthemum Flower w/Whistling Tail 5 2
Red to Silver Peony w/Blue to Red Pistil & Red Tail 5 2
Silver to Blue Chrysanthemum w/Red Pistil & Rising Flowers 6 2
Half Red Half Blue Chrysanthemum w/Silver Strobing Pistil &Tail 6 2
Total Patriotic Shell Segment Effects in Display 16
City of Eden Prairie July 4, 2017
Signature Pattern Shell Segment Size Qty
Lemon to Magenta Color Changing Ring w/Crackling Flower Pistil 4 2
Purple Ring w/Popping Flower Pistil & Brocade Tail 4 2
Green to White Strobe Parallel Ring w/Silver Strobe Tail 5 2
Red Cover Green Ring w/White Strobe Pistil& Silver Tail 5 2
Red Blue & Gold Ring w/Flash Lemon Pistil & Gold Tail 5 2
Pink Cover Aqua Ring w/Rising Green Tail 6 1
Brocade Lemon & Grass Green Double Rings w/Rising Rings 6 2
Silver Wave to Half Lemon Half Cherry Ring w/Silver Tail 6 2
Silver Whirl Flower Ring w/Green Strobe Pistil & Silver Tail 6 1
Total Signature Pattern Shell Segment Effects in Display 16
City of Eden Prairie July 4, 2017
Finale Size Qty
Finale Titanium Salute w/Silver Strobing Tail 3 48
Finale Titanium Salute w/Red Glittering Tail 3 60
Finale Titanium Salute w/Heavy Report & Crackling Tail 3 60
Finale Titanium Salute w/Blue Glittering Tail 3 60
Finale Brocade Crown w/Brocade Tail 3 36
Finale Glittering Gold Chrysanthemum to Multicolor w/Gold Tail 3 24
Finale Kamuro w/Blinking White Strobe Pistil & Brocade Tail 3 36
Finale Crackling Spider w/Crackling Tail 3 36
Finale Gold Spider w/Gold Tail 3 36
Finale Sea Blue Chrysanthemum w/Flashing White Pistil & Brocade Tail 3 24
Finale Rainbow Mag Color Dahlia w/White Strobe Pistil 3 24
Finale Purple Chrysanthemum w/Flashing White Pistil & Brocade Tail 3 24
Finale Green Chrysanthemum w/White Blinking Pistil &Tail 3 24
Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 24
Finale Glittering Coconut Tree w/Crackling Tail 4 9
Finale Red White & Blue Dahlia w/Red White Blue Tails 4 18
Red to White Flash w/Brocade Green Pistil & Green Tail 4 4
Brocade Gold Chrysanthemum w/Chartreuse Pistil & Gold Tail 4 3
Glittering Silver Chrysanthemum w/Flashing Red Pistil & Red Tail 4 3
Aqua to Purple Chrysanthemum w/Silver Tail 4 4
Gold Wave to Blue Chrysanthemum w/Crackling Flower Pistil 4 4
Red Gamboge Crown w/Glitter Coconut Core & Red Tail 4 4
Twinkle Kamuro w/Gold Tail 4 6
Gold Willow w/Violet Tips & Crackling Pistil & Brocade Tail 4 4
Diadem Chrysanthemum w/Red Strobing Pistil & Whistling Tail 4 4
Red to Yellow to Silver Flashing Chrysanthemum w/Silver Tail 5 2
Red Strobe Chrysanthemum to Gold Strobe w/Sea Blue Pistil &Tail 5 2
Brocade Crown to Purple w/Brocade Ring & Crackling Tail 5 3
Silver Crown to Orange w/Magenta Pistil & Brocade Tail 5 2
Brocade Diadem Chrysanthemum to Twinkle w/Strobing Pistil 5 3
Red to Blue Chrysanthemum w/Flashing Lemon Pistil & Red Tail 6 2
Glittering Gold Chrysanthemum to Purple w/Gold Tail 6 2
Diadem Chrysanthemum w/Palm Flower Core w/Silver Tail 6 2
Brocade Crown w/Red Strobe Pistil & Brocade Tail 6 2
Kamuro Ending w/Red Tips & Strobing Silver Pistil & Brocade Tail 6 2
Total Finale Effects in Display 601
Standard Agreement for Professional Services
July 4th Fireworks
This Agreement ("Agreement") is made on the sixteenth day of May, 20 17, between the City of
Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road,
Eden Prairie, MN 55344, and RES Specialty Pyrotechnics a Minnesota pyrotechnics company
(hereinafter "Consultant") whose business address is 21595 2861 Street, Belle Plaine, MN
56011.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a
variety of professional services for City projects. That policy requires that persons, firms or
corporations providing such services enter into written agreements with the City. The purpose
of this Agreement is to set forth the terms and conditions for the provision of professional
services by Consultant for Providing Fireworks and Pyrotechnic Operations for the 41 of July
Celebration at Round Lake Park hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work. The Consultant agrees to provide the professional services shown in
Exhibit A (Fireworks Proposal) in connection with the Work. The terms of this
Agreement shall take precedence over any provisions of the Consultants proposal
and/or general conditions. If the Consultants proposal is attached as the Exhibit A
Scope of Work, City reserves the right to reject any general conditions in such proposal.
2. Term. The term of this Agreement shall be from May 16, 2017 through July 4, 2017 the
date of signature by the parties notwithstanding. This Agreement may be extended
upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $25,000 for the services as described in
Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the
complex or specialized nature of the Project and when authorized in writing by
the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if
any, due to the delay.
4. City Information. The City agrees to provide the Consultant with the complete
information concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from
time to time require access to public and private lands or property. As may be
necessary, the City shall obtain access to and make all provisions for the
Consultant to enter upon public and private lands or property as required for the
Consultant to perform such services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough
consideration to all reports, sketches, estimates, drawings, and other documents
presented by the Consultant, and shall inform the Consultant of all decisions
required of City within a reasonable time so as not to delay the work of the
Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may
be required in the preparation of the Work for the Project.
D. City's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement.
He or she shall have complete authority to transmit instructions, receive
information, interpret, and define the City's policy and decisions with respect to
the services provided or materials, equipment, elements and systems pertinent to
the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours
worked, rate of pay for each employee, a computation of amounts due for each
employee, and the total amount due for each project task. Consultant shall verify
all statements submitted for payment in compliance with Minnesota Statutes
Sections 471.38 and 471.391. For reimbursable expenses, if provided for in
Exhibit A, the Consultant shall provide an itemized listing and such
documentation as reasonably required by the City. Each invoice shall contain
the City's project number and a progress summary showing the original (or
amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in
whole or in part by the City, the Consultant shall be paid for any services set forth
on Exhibit A performed prior to receipt of written notice from the City of such
suspension.
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 2 of 8
C. Payments for Special Consultants. The Consultant shall be reimbursed for the
work of special consultants, as described herein, and for other items when
authorized in writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must
include the following signed and dated statement: "I declare under penalty of
perjury that this account, claim, or demand is just and correct and that no part of
it has been paid."
6. Project Manager and Staffing. The Consultant has designated Kent Orwell
to serve on the Project. They shall be assisted by other staff members as necessary to
facilitate the completion of the Work in accordance with the terms established herein.
Consultant may not remove or replace the designated staff from the Project without the
approval of the City.
7. Standard of Care. Consultant shall exercise the same degree of care, skill and
diligence in the performance of its services as is ordinarily exercised by members of the
profession under similar circumstances in Hennepin County, Minnesota. Consultant
shall be liable to the fullest extent permitted under applicable law, without limitation, for
any injuries, loss, or damages proximately caused by Consultant's breach of this
standard of care. Consultant shall put forth reasonable efforts to complete its duties in a
timely manner. Consultant shall not be responsible for delays caused by factors beyond
its control or that could not be reasonably foreseen at the time of execution of this
Agreement. Consultant shall be responsible for costs, delays or damages arising from
unreasonable delays in the performance of its duties.
8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Consultant under this Agreement which the City requests
to be kept confidential, shall not be made available to any individual or organization
without the City's prior written approval. The books, records, documents and accounting
procedures and practices of the Consultant or other parties relevant to this Agreement
are subject to examination by the City and either the Legislative Auditor or the State
Auditor for a period of six (6) years after the effective date of this Agreement. This
Agreement is subject to the Minnesota Government Data Practice Act, Minnesota
Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data
Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Consultant in performing any of the functions of the City
during performance of this Agreement is subject to the requirements of the Data Practice
Act and Consultant shall comply with those requirements as if it were a government
entity. All subcontracts entered into by Consultant in relation to this Agreement shall
contain similar Data Practices Act compliance language.
9. Termination. This Agreement may be terminated by either party by seven (7) days
written notice delivered to the other party at the address written above. Upon
termination under this provision, if there is no fault of the Consultant, the Consultant shall
be paid for services rendered and reimbursable expenses until the effective date of
termination. If however, the City terminates the Agreement because the Consultant has
failed to perform in accordance with this Agreement, no further payment shall be made
to the Consultant, and the City may retain another consultant to undertake or complete
the Work identified herein.
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 3 of 8
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided
under this Agreement except as noted in the Scope of Work, without the express written
consent of the City. The Consultant shall pay any subcontractor involved in the
performance of this Agreement within ten (10) days of the Consultant's receipt of
payment by the City for undisputed services provided by the subcontractor. If the
Consultant fails within that time to pay the subcontractor any undisputed amount for
which the Consultant has received payment by the City, the Consultant shall pay interest
to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any
part of a month. The minimum monthly interest penalty payment for an unpaid balance
of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall
pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in
a civil action to collect interest penalties from the Consultant shall be awarded its costs
and disbursements, including attorney's fees, incurred in bringing the action.
11. Independent Consultant. Consultant is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it
shall deem necessary and appropriate for the performance of its obligations pursuant to
this Agreement, who shall be employees, and under the direction, of Consultant and in
no respect employees of City, and (ii) shall have no authority to employ persons, or
make purchases of equipment on behalf of City, or otherwise bind or obligate City. No
statement herein shall be construed so as to find the Consultant an employee of the
City.
12. Insurance.
a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Consultant or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law.
b. Consultant shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 4 of 8
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Professional Liability Insurance. In addition to the coverages listed above,
Consultant shall maintain a professional liability insurance policy in the amount of
$2,000,000. Said policy need not name the City as an additional insured. It shall be
Consultant's responsibility to pay any retention or deductible for the professional
liability insurance. Consultant agrees to maintain the professional liability insurance
for a minimum of two (2) years following termination of this Agreement.
e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
f. All policies, except the Worker's Compensation Policy, Automobile Policy, and
Professional Liability Policy, shall name the "City of Eden Prairie" as an additional
insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13; and CG 20 37 07 04 or
CG 20 37 04 13, or their equivalent.
g. All policies, except the Professional Liability Policy, shall apply on a "per project"
basis.
h. All polices shall contain a waiver of subrogation in favor of the City.
i. All policies, except for the Worker's Compensation Policy and the Professional
Liability Policy, shall be primary and non-contributory.
j. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Consultant under this Agreement.
k. Consultant agrees to maintain all coverage required herein throughout the term of
the Agreement and for a minimum of two (2) years following City's written
acceptance of the Work.
I. It shall be Consultant's responsibility to pay any retention or deductible for the
coveraeges required herein.
m. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 5 of 8
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
n. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
o. A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide
the specified insurance, then Consultant will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Consultant, its subcontractors, agents, employees or delegates. Consultant agrees
that this indemnity shall be construed and applied in favor of indemnification.
Consultant also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Consultant to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 6 of 8
13. Indemnification. Consultant will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages,
costs and expenses, including a reasonable amount as and for its attorney's fees paid,
incurred or for which it may be liable resulting from any breach of this Agreement by
Consultant, its agents, contractors and employees, or any negligent or intentional act or
omission performed, taken or not performed or taken by Consultant, its agents,
contractors and employees, relative to this Agreement. City will indemnify and hold
Consultant harmless from and against any loss for injuries or damages arising out of the
negligent acts of the City, its officers, agents or employees.
14. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Agreement ("Information") shall
become the property of the City, but Consultant may retain copies of such documents as
records of the services provided. The City may use the Information for its purposes and
the Consultant also may use the Information for its purposes. Use of the Information for
the purposes of the project contemplated by this Agreement ("Project") does not relieve
any liability on the part of the Consultant, but any use of the Information by the City or
the Consultant beyond the scope of the Project is without liability to the other, and the
party using the Information agrees to defend and indemnify the other from any claims or
liability resulting therefrom.
15. Non-Discrimination. During the performance of this Agreement, the Consultant shall
not discriminate against any employee or applicants for employment because of race,
color, creed, religion, national origin, sex, marital status, status with regard to public
assistance, disability, sexual orientation or age. The Consultant shall post in places
available to employees and applicants for employment, notices setting forth the provision
of this non-discrimination clause and stating that all qualified applicants will receive
consideration for employment. The Consultant shall incorporate the foregoing
requirements of this paragraph in all of its subcontracts for program work, and will
require all of its subcontractors for such work to incorporate such requirements in all
subcontracts for program work. The Consultant further agrees to comply with all aspects
of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the
Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
16. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules and
regulations pertaining to the services to be provided shall constitute a material breach of
this Agreement and entitle the City to immediately terminate this Agreement.
17. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall
be in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with
the American Arbitration Association and the other party. No arbitration or legal or
equitable action may be instituted for a period of 90 days from the filing of the request for
mediation unless a longer period of time is provided by agreement of the parties. Cost
of mediation shall be shared equally between the parties. Mediation shall be held in the
City of Eden Prairie unless another location is mutually agreed upon by the parties. The
parties shall memorialize any agreement resulting from the mediation in a mediated
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 7 of 8
settlement agreement, which agreement shall be enforceable as a settlement in any
court having jurisdiction thereof.
18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
19. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
20. Severability. The provisions of this Agreement are severable. If any portion hereof is,
for any reason, held by a court of competent jurisdiction to be contrary to law, such
decision shall not affect the remaining provisions of this Agreement.
21. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement shall be valid
only when expressed in writing and duly signed by the parties, unless otherwise
provided herein.
22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall
not affect, in any respect, the validity of the remainder of this Agreement.
23. Governing Law. This Agreement shall be controlled by the laws of the State of
Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Council of
the City shall have a financial interest, direct or indirect, in this Agreement. The violation
of this provision renders the Agreement void.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
By:
Its:
Pyrotechnics for July 4th Fireworks
Standard Agreement for Professional Services 2014.04 Page 8 of 8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Bill Olmschenk, Award Contract to H&B Specialized VIII.I.
Parks Construction Supervisor, Products for the Purchasing of Dugout
Parks and Recreation Covers at Flying Cloud Expansion Ballfields
Motion
Move to: Award the contract for purchasing four custom 28 foot dugout covers on the two
ballfields at Flying Cloud Expansion to H &B Specialized Products, Inc. in the
amount of$26,062.00.
Synopsis
The City has used these JW Industries dugout covers throughout parks system ballfields. This
project is a cooperative effort between the City and Eden Prairie Baseball Association. The
existing dugout areas will be renovated with a new steel dugout cover. The existing concrete
slab, some of the current side fence and current player's benches will be kept since they are in
good condition and do not need to be replaced.
The funding to pay for the new ballfield dugout covers is from donations from the Eden Prairie
Baseball Association.
Background
The scope of this project is to purchase the steel dugout covers on the two baseball fields at
Flying Cloud Expansion. Currently the dugout areas have player protection/safety fencing but
none are covered. Currently temporary plastic tarps are used by the associations during various
tournaments. The new dugout covers will provide shade for the players and protection from foul
balls and light rain. These Custom Dugout Covers have a six week lead time and installation by
another contractor will commence as soon as they arrive onsite.
The project work will begin around July with completion by the end of August.
Attachments
Contract
Proposal
Standard Purchasing Contract
This Contract ("Contract") is made on the 16th day of May, 2017, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and H&B Specialized Products, Inc., a Minnesota company(hereinafter
"Vendor") whose business address is 6560 Edenvale Blvd. Eden Prairie, MN 55346.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety
of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose
of this Contract is to set forth the terms and conditions for the provision of goods and/or services
by Vendor for Purchase of four custom 28 foot dugout covers at Flying Cloud Expansion
hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of
the Work in accordance with attached Exhibit A. The terms of this Contract shall take
precedence over any provisions of the Vendor's proposal and/or general conditions.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or
completed by August 1, 2017.
3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $26,060.00 as
full and complete payment for the goods, labor, materials and/or services rendered pursuant
to this Contract and as described in Exhibit A. Installation will be done by another
contractor.
4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized
invoices setting forth work performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
5. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota.
6. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees
and hold them harmless from and against all judgments, claims, damages, costs and
expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for
which it may be liable resulting from any breach of this Contract by Vendor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Vendor, its agents, contractors and employees, relative to this
Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries
or damages arising out of the negligent acts of the City, its officers, agents or employees.
7. Termination. This Contract may be terminated by either party by seven (7) days' written
notice delivered to the other party at the addresses written above. Upon termination under
this provision if there is no fault of the Vendor, the Vendor shall be paid for services
rendered until the effective date of termination.
8. Independent Contractor. At all times and for all purposes herein, the Vendor is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Vendor an employee of the City.
9. Non-Discrimination. During the performance of this Contract, the Vendor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, or age. The Vendor shall post in places available to employees and applicants for
employment, notices setting forth the provision of this non-discrimination clause and stating
that all qualified applicants will receive consideration for employment. The Vendor further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities
Act of 1990.
10. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be
provided under this Contract; nor may Vendor assign this Contract, or any interest arising
herein, without the prior written consent of the City.
11. Services Not Provided For. No claim for services furnished by Vendor not specifically
provided for in Exhibit A shall be honored by the City.
12. Compliance with Laws and Regulations. Vendor is responsible for knowing of and
abiding by all statutes, ordinances, rules and regulations pertaining to the type of services
provided pursuant to this Contract.
13. Audits and Data Practices. The books, records, documents, and accounting procedures
and practices of the Vendor or other parties relevant to this agreement are subject to
examination by the City and either Legislative Auditor or the State Auditor for a period of six
years after the effective date of this contract. This Contract is subject to the Minnesota
Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All
government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is
created, collected, received, stored, used, maintained, or disseminated by Vendor in
performing any of the functions of the City during performance of this Contract is subject to
the requirements of the Data Practice Act and Vendor shall comply with those requirements
as if it were a government entity. All subcontracts entered into by Vendor in relation to this
Contract shall contain similar Data Practices Act compliance language.
14. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
contract. The violation of this provision renders the contract void. Any federal regulations
and applicable state statutes shall not be violated.
15. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled
to recover punitive, special or consequential damages or damages for loss of business.
16. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
Standard Purchasing Contract 2014.01 Page 2 of 3
17. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
18. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
VENDOR
By:
Its:
Standard Purchasing Contract 2014.01 Page 3 of 3
• •
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PROPOSAL
Date : 03/16/17
To: BILL OLMSCHENK Job Name : Flying Cloud Fields
PARKS MAINTENANCE SUPERVISOR
Job Location : Eden Prairie, MN
Architect: N/A
We are pleased to submit the following quotation for your consideration:
(4) DG-10-30 World Series Dugouts
We Propose to Furnish FOB Jobsite, (4) DUG-10-30 30' long x 10' wide World Series Dugouts with glavanized posts,
white kynar finished roof sheeting, galvanized roof framing girts and concrete anchors as manufactured by JW
Industries. Separate ADDs are givne to custom fabricate to 28' length and/or to install (4) dugouts on owner
provided concrete slabs:
(4) DUG-10-30 (Material Only) FOR THE SUM OF $24,720,00
(See Notes Below)
Custom 28' Length (Material Only) ADD THE SUM OF $1,342.00
Installation ADD ADD THE SUM OF $7,115.00
Notes Material Only pricing includes dedicated flatbed FOB jobsite. Offload requiring fork extensions by others.
Installation ADD includes Lull rental and offload by H&B -assumes lull access to slabs.
Concrete slabs, site work, site prep, site repair by others.
All colors and finishes to be JW Industries standards.
Respectfully Submitted-
Jami Anderson
Vice President
952.698.5780, fax: 952.374.6111
This offer expires thirty days from above date.
The prices quoted are subject to change as set forth on the reverse side hereof.Seller reserves the right to revoke this offer at any time before acceptance.
This offer is not a firm offer.Unless sooner revoked,this offer shall expire on the expiration date set forth above.
Acceptance of this offer is expressly limited to and subject to the terms and conditions set forth on both sides hereof,including those limiting
warranties and liability and providing for price changes.
TERMS:Net 30 days from date of invoice.
All quotations are subject to the conditions printed on the back of this proposal and when accepted subject to credit approval.
Accepted by Respectfully submitted,
(COMPANY NAME) By jami Anderson
Signed Title H&B Specialized Products
Date
H&B Specialized Products, Inc. 6560 Edenvale Blvd. Eden Prairie, MN 55346 952.374.6110
Eden Prairie MN Flying CLoud Fields Dugouts
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CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Paul Sticha, Administration, Remodel Workroom at Art Center VIII.J.
Facilities
Requested Action
Move to: Award contract for remodel of workroom and associated areas to Integrity Design and
Remodeling.
Synopsis
Base Bid
Integrity Remodeling $39,212.39
Diversified Construction $40,387.00
Terranova Construction $64,890.00
Background Information
• Plans and specifications were prepared by Welsh Architecture.
• A building walk through was completed with the three contractors and facilitated by Lindsey
Danhauser, Paul Sticha and the Architect in order for the contractors to prepare their
proposals.
Attachment
Construction Contract with contractor's quote and Responsible Contractor Verification attached
as Exhibit A.
)( 1-h e, i A
Construction Proposal
Integrity Remodeling & Design Group LLC
April 18, 2017
COEP Art Center Staff Lounge
7650 Equitable Drive
Eden Prairie, Minnesota 55344
United States
Integrity Remodeling & Design Group LLC
8212 Virginia Cir N
St Louis Park, Minnesota 55426
United States
(612) 940-8451
(952) 943-0006
1-0,051.11tIa.,S,\\
INTEGRITY
N.. urn,. .,..
Pro • osal
April 18, 2017
Between the Owner: Paul Sticha
8080 Mitchell Rd
Eden Prairie, MN
United States of America 55344-4485
(952) 949-8488
And the Contractor. Integrity Remodeling & Design Group LLC
8212 Virginia Cir N
St Louis Park, Minnesota 55426
United States
BC630478
(612) 940-8451
For the Project: COEP Art Center Staff Lounge
7650 Equitable Drive
Eden Prairie, Minnesota 55344
United States
INTEG PITY
RrM90014w-'
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SCOPE OF WORK:
Remodel the staff lounge according to the revised plans provided by Welsh Architecture dated
March 20th, 2017
Bathroom will NOT be modified
Remove existing cabinets, counter tops, and plumbing fixtures, existing tile back splash (save 4
decorative ceramic tiles), remove ceiling grid and tiles and discard.
Frame new walls according to the current plan to expand current staff lounge
Rough in plumbing for new sink(s) and electrical as required according to the current plan
Install denim type acoustical insulation in the walls and above each wall plate 4' in each
direction over the ceiling tiles
Drywall, sand and finish new wall covering
New concrete floor and floor finishes around new sink and floor drain
SPECIAL CONDITIONS:
This proposal does not include any unforeseen conditions of the existing structure or
mechanical infrastructure. Any issues that may arise during the demolition or construction
phases of the project will be managed through the Change Order Management Process. As a
result prices and scheduling of events are subject to change.
City Staff will purchase and install all cabinets and counter tops.
City staff will also purchase and install stainless steel sink for the work room
TOTAL BASE PRICE: $39,212.39
STANDARD ALLOWANCES (INCLUDED IN BASE PRICE):
Permits $25.00
"47
INTEGRITY -�
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Project Totals:
PLANNING
Permits
Building permit allowance for plan review and building inspections
Price is subject to change based on the final valuation provided by the City of Eden
Prairie
SUBTOTAL PLANNING $25.00
DEMOLITION
Demolition Labor
Labor and materials to set up dust containment and disassemble the existing staff
lounge as desribed in the scope of work and notes provided by Welsh Architecture
dated March 2017
Price is subject to change based on the final design, layout, and/or any unforeseen
conditions
Demolition Removal
Dumpster fees to collect, haul away, and dispose of demolition and construction
debris for the duration of the project.
Price is subject to change based on the final design, layout, and scope of work during
the course of the project.
SUBTOTAL DEMOLITION $3,205.84
FOUNDATION
Concrete Slab Labor
Labor and materials for concrete patching around the areas of floor cutting for floor
drain
Price is subject to change based on the final amount of cutting required to connect to
the exiting plumbing underneath the slab
SUBTOTAL FOUNDATION $2,101.78
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INTEGRITY 1
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FRAMING
Framing Labor
Labor and materials to supply and install steel stud framing to accommodate the
current floor plan dated March 2017
Price is subject to change based on the final design, layout, and scope of work
currently described.
SUBTOTAL FRAMING $4,620.09
ELECTRICAL SYSTEMS
Electrical Labor
Electrical Permit
Demo as required
Furnish and install
(3)—2x4 parabolic fixtures
(4)—Wall sconces
(6) —GFCI receptacles
(2)—3 way light switches
(3)—Single pole light switches
SUBTOTAL ELECTRICAL SYSTEMS $5,897.25
PLUMBING SYSTEMS
Plumbing Labor
Labor and materials for piping, drain lines, and venting described in the revised notes
both 3/20 and 4/7
Includes removal of concrete to expose drain lines, supply lines, and Wirsbo floor
pipes
Price is subject to change based on opening up the floor and being able to tie into the
existing plumbing system below the concrete floor, final design, layout, and
selections...
SUBTOTAL PLUMBING SYSTEMS $4,014.51
INtEGRITY
INSULATION & DRYWALL
Insulation
Labor and materials to supply and install Ultra Touch Denim Insulation or it's
equivalent in the walls being built and over the top of the wall plates for 4' in each
direction
Price is subject to change based on the final design, layout, and/or general
requirements
Drywall Labor
Drywall work as follows:
1. Staff Work Room 101a:
a Drywall work on new framed partitions adjacent to Hall_
b. Drywall work on new framed partition adjacent to Chair Storage.
c. Patch where door to Work Nook was removed.
2. Work Nook 101 b:
a. Patch where door to Staff Work Room was removed.
b. Drywall work on new framed partitions adjacent to Chair Storage.
3. Women's Room 102: No drywall work.
4, Chair Storage 104:
a. Drywall work on new framed partitions adjacent to Work Nook,
b. Patch where door to Staff Work Room was removed.
c. Patch at new door opening to Hall.
5. Hall 110:
a. Patch at new door opening to Chair Storage,
b. Drywall work on new framed partitions adjacent to Staff Work Room,
c. Match decorative drywall crown at top of new construction at north corner of Hall.
(detail 2/F.3)
Gypsum board will be 5/8" board applied using drywall screws and or nails as
necessary. Gypsum
board will be taped and sanded smooth ready for paint.
Includes material, labor and scraps removed to dumpster on site provided by builder
or homeowner.
(NOTE: If no dumpster is provided there will be an additional charge for removing
scraps from the job site)
SUBTOTAL INSULATION & DRYWALL S8,631.81
(6.40,41......."-iLn-
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TTINTEGRITY
INTERIOR TRIM & STAIRS
Interior Doors
Labor and materials for allowance for surface mounted barn door as described in the
additional notes dated March 20th_
Price is subject to change based on final design, layout, and selections
SUBTOTAL INTERIOR TRIM & STAIRS $2,205.76
FLOORCOVERING
Carpet Labor
Remove existing carpet&carpet adhesive in front of sink/counter
Supply &install 1 box of standard vinyl base & adhesive
Supply & install carpet/concrete reducer
*Labor is bid for regular time and based on 2 trips*
SUBTOTAL FLOORCOVERING $1,450.98
INTERIOR FINISHES
Paint Labor
Labor and materials to prime and paint new walls and existing wall affected by
patching and tying in new wall construction to existing walls.
Price is subject to change based on final design, layout, and selections
Acoustical Ceiling Tile
Labor and materials to supply and install acoustical ceiling tile and grid in the new
work room and chair storage room
Make modifications to the existing grid in the hallway outside the new bathroom to
accommodate the new wall framing and new light fixture.
Price is subject to change based on the final design, layout, and selections,
SUBTOTAL INTERIOR FINISHES $7,059.37
GRAND TOTAL $39,212.39
Responsible Contractor Verification
I am an owner or officer of 'name of bidder] ("Bidder„). I hereby
verify that Bidder is in compliance ith the rninimu criteria required of a "responsible
contractor" as that term is defined in Minnesota Statutes § 16C.285, subdivision 3, and as
explained in the attached document entitled"Responsible Contractor Requirement."
I further agree that Bidder has received a signed statement under oath from each
subcontractor and motor carrier that Bidder intends to use to perform work on the project
verifying that the subcontractor and motor carrier meets the minimum criteria under Minn, Stat.
§ 16C.285, and that Bidder will furnish such statements to the contracting authority upon
request. Bidder intends to retain the following first-tier subcontractors and motor carriers for
work on this project:
ft'kM /14/-71-zaZi-7
1_52r _ j+:�, ' I 4i11
If Bidder is awarded the contract for the project, I further agree that Bidder will submit
the attached document entitled "Additional Subcontractor and Motor Carrier List"as required.
Signed this // day of4--i/ _ ,20'7
By: he)14 , _ [printed name]
[title] of- i/4 der�A'` /, [name of bidder]
STATE OF MINNESOTA )
)ss.
COUNTY O )
ed and sworn to before me on ACid 1 iq 20 r-, by
WENDY W.SCHIVIITZ
- v.& NOTARY PUBLIC-MINNESOTA Notary Publ
{ Ot mission Expires
anuory 31,2020
RESPONSIBLE CONTRACTOR REQUIREMENT
To be eligible to be awarded this contract, each bidder must submit a signed statement, under
oath,verifying that it is a"responsible contractor"as that term is defined in Minnesota Statutes §
16C.285, subdivision 3. To be a "responsible contractor," a contractor must be in compliance
with the following minimum criteria:
(1)the contractor:
(i) is in compliance with workers' compensation and unemployment insurance
requirements;
(ii) is in compliance with Department of Revenue and the Department of
Employment and Economic Development registration requirements if it has
employees;
(iii) has a valid federal tax identification number or a valid Social Security
number if an individual;and
(iv)has filed a certificate of authority to transact business in Minnesota with the
secretary of state if a foreign corporation or cooperative;
(2)the contractor or related entity is in compliance with and,during the three-year period
before submitting the verification, has not violated Minnesota Statutes sections 177.24,
177.25, 177.41 to 177.44, 181.13, 181.14, or 181.722, and has not violated the United
States Code,title 29,sections 201 to 219,or United States Code,title 40,sections 3141 to
3148.For purposes of this clause,a violation occurs when a contractor or related entity:
(i)repeatedly fails to pay statutorily required wages or penalties on one or more
separate projects for a total underpayment of$25,000 or more within the three-
year period, provided that a failure to pay is"repeated"only if it involves two or
more separate and distinct occurrences of underpayment during the three-year
period;
(ii)has been issued an order to comply by the commissioner of labor and industry
that has become final;
(iii)has been issued at least two determination letters within the three-year period
by the Department of Transportation finding an underpayment by the contractor
or related entity to its own employees;
(iv)has been found by the commissioner of labor and industry to have repeatedly
or willfully violated any of the sections referenced in this clause pursuant to
section 177.27;
(v) has been issued a ruling or fmdings of underpayment by the administrator of
the Wage and Hour Division of the United States Department of Labor that have
become fmal or have been upheld by an administrative law judge or the
Administrative Review Board;or
(vi) has been found liable for underpayment of wages or penalties or
misrepresenting a construction worker as an independent contractor in an action
brought in a court having jurisdiction.
Provided that, if the contractor or related entity contests a determination of underpayment
by the Department of Transportation in a contested case proceeding, a violation does not
occur until the contested case proceeding has concluded with a determination that the
contractor or related entity underpaid wages or penalties;
(3)the contractor or related entity is in compliance with and, during the three-year period
before submitting thF,Verification,has not violated Minnesota Statutes section 181.723 or •
chapter 326B.For purposes of this clause,a violation occurs when a contractor or related
entity has been issued a final administrative or licensing order;
(4)the contractor or related entity has not, more than twice during the three-year period
before submitting the verification, had a certificate of compliance under Minnesota
Statutes section 363A.36 revoked or suspended based on the provisions of section
363A.36, with the revocation or suspension becoming final because it was upheld by the
Office of Administrative Hearings or was not appealed to the office;
(5) the contractor or related entity has not received a final determination assessing a
monetary sanction from the Department of Administration or Transportation for failure to
meet targeted group business, disadvantaged business enterprise, or veteran-owned
business goals, due to a lack of good faith effort, more than once during the three-year
period before submitting the verification;
(6) the contractor or related entity is not currently suspended or debarred by the federal
government or the state of Minnesota or any of its departments, commissions, agencies,
or political subdivisions that have authority to debar a contractor; and
(7) all subcontractors and motor carriers that the contractor intends to use to perform
project work have verified to the contractor through a signed statement under oath by an
owner or officer that they meet the minimum criteria listed in clauses(1)to(6).
Any violations, suspensions, revocations, or sanctions, as defined in clauses (2) to
(5), occurring prior to July 1, 2014, shall not be considered in determining whether a
contractor or related entity meets the minimum criteria.
Any prime contractor, subcontractor, or motor carrier that does not meet the minimum criteria in
Minn. Stat. § 16C.285, subd. 3, which section is set forth above, fails to verify compliance with
any one of the required minimum criteria, or makes a false statement under oath verifying
compliance is not a "responsible contractor" and is not eligible to be awarded a construction
contract for the project or to perform work on the project.
A false statement under oath verifying compliance with any of the minimum criteria may result
in termination of a contract awarded to a prime contractor, subcontractor, or motor carrier that
submits a false statement.
A prime contractor or subcontractor shall include in its verification of compliance under
subdivision 4 a list of all of its first-tier subcontractors that it intends to retain for work on the
project. Prior to execution of a construction contract, and as a condition precedent to the
execution of a construction contract, the apparent successful prime contractor shall submit to the
contracting authority a supplemental verification under oath confirming compliance with
subdivision 3, clause (7), Each contractor or subcontractor shall obtain from all subcontractors
with which it will have a direct contractual relationship a signed statement under oath by an
owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to
execution of a construction contract with each subcontractor. If a prime contractor or any
subcontractor retains additional subcontractors on the project after submitting its verification of
compliance, the prime contractor or subcontractor shall obtain verification of compliance from
each additional subcontractor with which it has a direct contractual relationship and shall submit
a supplemental verification confirming compliance with subdivision 3, clause (7), within 14 days
of retaining the additional subcontractors.
A prime contractor shall submit to the contracting authority upon request copies of the signed
verifications of compliance from all subcontractors of any tier pursuant to Minn. Stat. § 16C.285,
subd. 3(7).
A Responsible Contractor Verification form is provided with the bid documents. Each bidder
must submit the form with its proposal.
Standard Construction Contract
This Contract ("Contract") is made on the 16th day of May, 2017, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Integrity Remodel and Design Group, a Minnesota Corporation
(hereinafter "Contractor") whose business address is 8212 Virginia Circle North, St. Louis Park,
MN 55426.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Contract is to set forth the terms and conditions for the provision of services by Contractor for
remodeling the Art Center Work Room, hereinafter referred to as the "Work".
The City and Contractor agree as follows:
1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the
provisions of the Work in accordance with attached Exhibit A. The terms of this Contract
shall take precedence over any provisions of the Contractor's proposal and/or general
conditions.
2. Time of Commencement and Completion. The Work to be performed under this Contract
shall be commenced immediately after execution of this Contract. The Work shall be
completed by Dec 1, 2017.
3. Compensation for Services. City agrees to pay the Contractor a fixed sum of $39,212.39
as full and complete payment for the labor, materials and services rendered pursuant to this
Contract and as described in Exhibit A.
a. Any changes in the scope of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an
itemized invoice for services performed under this Contract. Invoices submitted shall be
paid in the same manner as other claims made to the City.
a. Invoices. Contractor shall verify all statements submitted for payment in compliance
with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses,
if provided for in Exhibit A, the Contractor shall provide an itemized listing and such
documentation as reasonably required by the City. Each invoice shall contain the
City's project number and a progress summary showing the original (or amended)
amount of the contract, current billing, past payments and unexpended balance of
the contract. Each invoice shall be accompanied by general lien waiver and further
lien waivers from all subcontractors on the project waiving liens for work for which
payment was requested by Contractor and paid for by City on the preceding invoice.
b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38,
the invoice or bill must include the following signed and dated statement: "I declare
under penalty of perjury that this account, claim, or demand is just and correct and
that no part of it has been paid."
c. Final Payment. Contractor's request for final payment shall be accompanied by
Contractor's affidavit that all payrolls, bills for materials and equipment, and other
indebtedness connected with the Work for which the City or its property might in any
way be responsible, have been paid or otherwise satisfied. Final payment,
constituting the entire unpaid balance of the Contract Sum, shall be paid by the City
to the Contractor when the Work has been completed, the Contract fully performed,
and the City accepts the Work in writing. The acceptance of final payment shall
constitute a waiver of all claims by the Contractor except those previously made in
writing and identified by the Contractor as unsettled at the time of Application for
Final Payment.
d. Income Tax Withholding. No final payment shall be made to the Contractor until the
Contractor has provided satisfactory evidence to the City that the Contractor and
each of its subcontracts has complied with the provisions of Minn. Stat. Section
290.92 relating to withholding of income taxes upon wages. A certificate by the
Commissioner of Revenue shall satisfy this requirement.
5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to
the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor
shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall
not be responsible for delays caused by factors beyond its control or that could not be
reasonably foreseen at the time of execution of this Contract. Contractor shall be
responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
6. Project Manager. The Contractor has designated Ray Topalof to Manage the Work. He
shall be assisted by other staff members as necessary to facilitate the completion of the
Work in accordance with the terms established herein. Contractor may not remove or
replace the designated manager without the approval of the City.
7. Condition and Inspection. All goods and other materials furnished under this Contract
shall be new and in current manufacture, unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with this Contract.
All goods and work not conforming to these requirements shall be considered defective.
Goods shall be subject to inspection and testing by the City. Defective goods or goods not in
current manufacture may be returned to the Contractor at the Contractor's expense.
Standard Construction Contract 2015.07 Page 2 of 11
8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as
defective or as failing to conform under this Contract whether observed before or after
completion of the Work and whether or not fabricated, installed or completed. The
Contractor shall bear all costs of correcting such rejected Work.
9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City's written acceptance of the Work. The City's rights under the
Contractor's warranty are not the City's exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the system within
the specified period, upon notice from the City, the Contractor agrees, within ten (10)
calendar days after receiving written notice and without expense to the City, to repair,
replace and in general to perform all necessary corrective Work with regard to the defective
or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING
SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S
LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The
Contractor agrees to perform the Work in a manner and at a time so as to minimize any
damages sustained by the City and so as to not interfere with or in any way disrupt the
operation of the City or the public.
The corrective Work referred to above shall include without limitation, (a) the cost of
removing the defective or nonconforming Work and materials from the site, (b) the cost of
correcting all Work of other Contractors destroyed or damaged by defective or
nonconforming Work and materials including the cost of removal of such damaged Work
and materials form the site, and (c) the cost of correcting all damages to Work of other
Contractors caused by the removal of the defective or nonconforming Work or materials.
The Contractor shall post bonds to secure the warranties.
10. Private Property. The Contractor shall not enter upon private property for any purpose
without having previously obtained permission from the City. The Contractor shall be
responsible for the preservation of, and shall use every precaution to prevent damage to all
trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks,
etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances
thereof; and all other public or private property along or adjacent to the work.
11. Removal of Construction Equipment, Tools and Supplies. At the termination of this
Contract, before acceptance of the Work by the City, the Contractor shall remove all of
Contractor's equipment, tools and supplies from the property of the City. Should the
Contractor fail to remove such equipment, tools and supplies, the City shall have the right to
remove them and deduct the cost of removal from any amount owed to Contractor.
12. Suspension of Work by City. The City may at any time suspend the Work, or any part
thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed
by the Contractor within ten (10) days after the date fixed in the written notice from the City to
the Contractor to resume. If the City's suspension of all or part of the Work causes additional
Standard Construction Contract 2015.07 Page 3 of 11
expenses not due to the fault or negligence of the Contractor, the City shall reimburse the
Contractor for the additional expense incurred due to suspension of the work. Claims for such
compensation, with complete substantiating records, shall be filed with the City within ten (10)
days after the date of order to resume Work in order to receive consideration. This paragraph
shall not be construed as entitling the Contractor to compensation for delays due to inclement
weather, failure to furnish additional surety or sureties specified herein, for suspension made
at the request of the Contractor, or for any other delay provided for in this Contract.
13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the
Work in accordance with the Contract or fails to perform any provisions of the Contract, the
City may, after ten (10) days written notice to the Contractor and without prejudice to any
other remedy the City may have, make good such deficiencies. In such case an appropriate
Change Order shall be issued deducting from the payment then or thereafter due the
Contractor the cost of correcting such deficiencies. If the payments then or thereafter due
the Contractor are not sufficient to cover such amount, the Contractor shall pay the
difference to the City.
14. City's Right to Terminate Contract and Complete the Work. The City has the right to
terminate this Contract for any of the following reasons:
a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
creditors, or becomes insolvent;
b. Failure of Contractor to supply adequate properly skilled workmen or proper materials;
c. Failure of Contractor to make prompt payment to subcontractor for material or labor;
d. Any disregard of laws, ordinances or proper instructions of the City;
e. Assignment or work without permission of the City;
f. Abandonment of the work by Contractor;
g. Failure to meet the work progress schedule set forth in this Contract;
h. Unnecessary delay which, in the judgment of the City, will result in the work not being
completed in the prescribed time.
Termination of the Contract shall be preceded by ten (10) days written notice by the City to the
Contractor and its surety stating the grounds for termination and the measures, if any, which
must be taken to assure compliance with the Contract. The Contract shall be terminated at
the expiration of such ten (10) day period unless the City Council shall withdraw its notice of
termination.
Upon termination of the Contract by the City, the City may, without prejudice to any other
remedy the City may have, take possession of the site and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and may finish the
Work by whatever methods the City may deem expedient at the Contractor's expense.
Upon Contract termination, the Contractor shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the contract price exceeds the expense of
finishing the Work, including compensation for additional managerial and administrative
services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid
balance, the Contractor shall pay the difference to the City.
In the event that the Contractor abandons the Work, fails or refuses to complete the Work or
fails to pay just claims for labor or material, the City reserves the right to charge against the
Contractor all legal, engineering, or other costs resulting from such abandonment, failure or
refusal. Legal costs will include the City's cost of prosecuting or defending any suit in
Standard Construction Contract 2015.07 Page 4 of 11
connection with such abandonment, failure or refusal, and non-payment of claims wherein the
City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable
attorney's fees.
15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract
upon ten (10) days written notice to the City for any of the following reasons:
a. If an order of any court or other public authority caused the Work to be stopped or
suspended for a period of 90 days through no act or fault of the Contractor or its
employees.
b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45)
days after the sum becomes due.
16. Performance and Payment Bonds. N/A
17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall
agree to be bound by the terms of this Contract as far as applicable to its work, unless
specifically noted to the contrary in a subcontract approved in writing as adequate by the City.
The Contractor shall pay any subcontractor involved in the performance of this Contract
within the ten (10) days of the Contractor's receipt of payment by the City for undisputed
services provided by the subcontractor. If the Contractor fails within that time to pay the
subcontractor any undisputed amount for which the Contractor has received payment by the
City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate
of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Contractor shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Contractor
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
18. Responsible Contractor
Contractor warrants under oath that Contractor is in compliance with the minimum criteria
required of a "responsible contractor" as that term is defined in Minnesota Statutes §
16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors
and motor carriers that it intends to retain for work on the project. The Contractor has
obtained from all subcontractors and motor carriers with which it will have a direct
contractual relationship a signed statement under oath by an owner or officer verifying that
the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If
Contractor retains additional subcontractors or motor carriers on the project after submitting
its verification of compliance, the Contractor shall obtain verification of compliance from
each additional subcontractor and motor carrier with which it has a direct contractual
relationship and shall submit to the City a supplemental verification confirming the
subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days
of retaining the additional subcontractors or motor carriers. Contractor shall submit to the
City upon request copies of the signed verifications of compliance from all subcontractors
and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false
statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance
with any of the minimum criteria may result in termination of the Contract.
19. Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
Standard Construction Contract 2015.07 Page 5 of 11
deem necessary and appropriate for the performance of its obligations pursuant to this
Contract, who shall be employees, and under the direction, of Contractor and in no respect
employees of City, and (ii) shall have no authority to employ persons, or make purchases of
equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be
construed so as to find the Contractor an employee of the City.
20. Notice. Required notices to the Contractor shall be in writing, and shall be either hand-
delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified
mail at the following address:
Ray Topalof
Integrity Remodeling and Design Group
8212 Virginia Circle North
St. Louis Park, MN 55426
Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City
by certified mail at the following address:
Paul Sticha
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Notices shall be deemed effective on the date of receipt. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
21. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, required by law, or the insurance coverage actually obtained by
Contractor, whichever is greater.
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
Standard Construction Contract 2015.07 Page 6 of 11
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden
Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13;
and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent.
f. All policies shall apply on a "per project" basis.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All policies shall be primary and non-contributory.
i. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Contractor under this Contract.
j. Contractor agrees to maintain all coverage required herein throughout the term of the
Contract and for a minimum of two (2) years following City's written acceptance of
the Work.
k. It shall be Contractor's responsibility to pay any retention or deductible for the
coveraeges required herein.
I. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
m. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor's sole expense and with insurance companies licensed to
Standard Construction Contract 2015.07 Page 7 of 11
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
n. A copy of the Contractor's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor's Work. Upon request a copy of the Contractor's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Contractor has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Contractor of any deficiencies in such documents and receipt
thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to
enforce the terms of Contractor's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide
the specified insurance, then Contractor will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees
that this indemnity shall be construed and applied in favor of indemnification.
Contractor also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Contractor will take the action required by the City within fifteen (15) days of receiving
notice from the City.
22. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Contractor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Contractor, its agents, contractors and employees, relative to
this Contract. City will indemnify and hold Contractor harmless from and against any loss for
Standard Construction Contract 2015.07 Page 8 of 11
injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
23. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Contract ("Information") shall become
the property of the City, but Contractor may retain copies of such documents as records of
the services provided. The City may use the Information for its purposes and the Contractor
also may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Contract does not relieve any liability on the part of the
Contractor, but any use of the Information by the City or the Contractor beyond the scope of
this Contract is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
24. Non-Discrimination. During the performance of this Contract, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Contractor shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Contractor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
25. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
26. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Contractor under this Contract which the City requests to be
kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Contract are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a period of
six (6) years after the effective date of this Contract. This Contract is subject to the
Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices
Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7,
which is created, collected, received, stored, used, maintained, or disseminated by
Contractor in performing any of the functions of the City during performance of this Contract
Standard Construction Contract 2015.07 Page 9 of 11
is subject to the requirements of the Data Practice Act and Contractor shall comply with
those requirements as if it were a government entity. All subcontracts entered into by
Contractor in relation to this Contract shall contain similar Data Practices Act compliance
language.
27. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
28. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
29. Damages. In the event of a breach of the Contract by City, the Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Contract or thereafter of any of the rights or
remedies of the City under this Contract.
31. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
32. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
33. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under the Contract, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
34. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
35. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
36. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
37. Compliance with Laws and Regulations. In providing services hereunder, the Contractor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
Work to be provided. Any violation of statutes, ordinances, rules and regulations pertaining
to the Work to be provided shall constitute a material breach of this Agreement and entitle
the City to immediately terminate this Agreement.
Standard Construction Contract 2015.07 Page 10 of 11
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Nancy Tyra-Lukens, Its Mayor
Rick Getschow, Its City Manager
INTEGRITY REMODELING AND DESIGN
Ray Topalof, Its Partner
Standard Construction Contract 2015.07 Page 11 of 11
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Paul Sticha, Administration, Remodel Facilities Offices at Community VIII.K.
Facilities Center
Requested Action
Move to: Award the contract for the remodeling of the Facilities Offices in the Community
Center to Terranova Construction.
Synopsis
Base Bid
Terranova Construction $82,490.00
Diversified Construction $85,900.00
Gardner Builders $119,443.00
Integrity Remodeling Declined to Bid
Background Information
• Plans and specifications were prepared by Welsh Architecture and Anderson&Urlacher
Structural Engineering.
• A building walk through was completed with the four contractors and facilitated by Rick
Clark, Joan Karst, Paul Sticha and the Architect in order for the contractors to prepare their
proposals.
Attachment
Construction Contract with contractor's quote and Responsible Contractor Verification attached
as Exhibit A.
c)c- I R t T
TERR.ANOV „
ff' I Real Estate Engineering C on srrnetirn
f
May 4, 2017
Mr_ Paul Sticlia
Facilities Manager
City of Eden Prairie
84$0 Mitchell Road
Eden Prairie, MN. 55344
RE: TERRANOVA Proposal for Construction Services for Community Center Remodeling
Dear Paul:
We are pleased to present our proposal to you and your company and we would be very pleased to be chosen to work
with you and the City of Eden Prairie on this project. Our proposal is based upon the drawings and directions as
issued, Our value-added approach allows you to have a successful project without surprises. With that, the proposal
is as follows:
Scope Clarifications
/, As per current plans and directions previously issued and as noted below.
2. Furniture/furnishings moved by owner. New low voltage by owner(wall boxes will be installed per plan).
Paint/stain/varnish by owner. Assume no precast bearing on walls removed. Floor to ceiling temporary
contruclion area enclosure provided. All plumbing pipes for sink assumed accessible in adjacent wall. Permits at
no cost to GC. New carpet/base by owner. Sinks, tubs, cabinets by owner. Reuse planned for
doors/frames/hardware/systems per plan notes (product warranty only on new products provided ie no guarantee
reused works as new). Walls not fire rated and to deck where noted,
Schedule
Upon receipt of approved contract notice to proceed from owner and permits, complete as agreed.
Cost(Base tier plans/directions)
Lump sum cost is$82,490.
Voluntary Alternate Cost Using.Voluntary Alternate Structural Framing System)
Lump sum cost is$76,490(ie deduct of$6,000 from Base Cost). We can provide details/method of voluntary
alternate structural framing system for consideration for our use at two ceiling closures upon owner request.
We would be very pleased to do this project with you and our team is ready and available to proceed immediately.
look forward to talking with you again:
Rodney I-I. Miller,Y.E.
TERRANOVA,LLC
952-937-7663(w) 952-236-6679(fax)
Rod( TERRANOVA-US.corn
www.TERRANOVA-US.com
14685 f angdon Place Eden Prairie, MN. 55347 Page l of
952-937-7663 952-236-6679(faix) RodlkTERRANOVA-US.eom
Responsible Contractor Verification
I am an owner or officer o u..r.{name of bidder] ("Bidder"). I hereby
verify that Bidder is in compliance with the minimum criteria required of a "responsible
contractor" as that term is defined in Minnesota Statutes § 16C.285, subdivision 3, and as
explained in the attached document entitled"Responsible Contractor Requirement."
I further agree that Bidder has received a signed statement under oath from each
subcontractor and motor carrier that Bidder intends to use to perform work on the project
verifying that the subcontractor and motor carrier meets the minimum criteria under Minn. Stat.
§ I6C.285, and that Bidder will furnish such statements to the contracting authority upon
request. Bidder intends to retain the following first-tier subcontractors and motor carriers for
work on this project:
If Bidder is awarded the contract for the project, I further agree that Bidder will submit
the attached document entitled"Additional Subcontractor and Motor Carrier List"as required.
Signed this I°1' day of PA,r w 1 ,20 i 'l
By: v At; t l [printed name]
rtiv�o TIL
[title] of 1` r1a L- [name of bidder]
STATE OF MINNESOTA )
)ss.
COUNTY OF j--1epne_1_ )
Si e and sworn to before me on f t- 1 I °I 20} -7 , by
4 ci 11
4 i, JILLD. JUDLIN
4 .,_ . 1 NOI SI BLIG-MINNfSOTA Public
a`• r. .; grill sionExpires
1 January 31.2021
Standard Construction Contract
This Contract ("Contract") is made on the 16th day of May 2017, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Terranova Construction, a Minnesota corporation (hereinafter
"Contractor") whose business address is 14685 Langdon Place, Eden Prairie, MN 55347.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Contract is to set forth the terms and conditions for the provision of services by Contractor for
Remodel Facilities Offices in the Community Center, hereinafter referred to as the "Work".
The City and Contractor agree as follows:
1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the
provisions of the Work in accordance with attached Exhibit A. The terms of this Contract
shall take precedence over any provisions of the Contractor's proposal and/or general
conditions.
2. Time of Commencement and Completion. The Work to be performed under this Contract
shall be commenced immediately after execution of this Contract. The Work shall be
completed by Nov 1, 2017.
3. Compensation for Services. City agrees to pay the Contractor a fixed sum of $82,490.00
as full and complete payment for the labor, materials and services rendered pursuant to this
Contract and as described in Exhibit A.
a. Any changes in the scope of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an
itemized invoice for services performed under this Contract. Invoices submitted shall be
paid in the same manner as other claims made to the City.
a. Invoices. Contractor shall verify all statements submitted for payment in compliance
with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses,
if provided for in Exhibit A, the Contractor shall provide an itemized listing and such
documentation as reasonably required by the City. Each invoice shall contain the
City's project number and a progress summary showing the original (or amended)
amount of the contract, current billing, past payments and unexpended balance of
the contract. Each invoice shall be accompanied by general lien waiver and further
lien waivers from all subcontractors on the project waiving liens for work for which
payment was requested by Contractor and paid for by City on the preceding invoice.
b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38,
the invoice or bill must include the following signed and dated statement: "I declare
under penalty of perjury that this account, claim, or demand is just and correct and
that no part of it has been paid."
c. Final Payment. Contractor's request for final payment shall be accompanied by
Contractor's affidavit that all payrolls, bills for materials and equipment, and other
indebtedness connected with the Work for which the City or its property might in any
way be responsible, have been paid or otherwise satisfied. Final payment,
constituting the entire unpaid balance of the Contract Sum, shall be paid by the City
to the Contractor when the Work has been completed, the Contract fully performed,
and the City accepts the Work in writing. The acceptance of final payment shall
constitute a waiver of all claims by the Contractor except those previously made in
writing and identified by the Contractor as unsettled at the time of Application for
Final Payment.
d. Income Tax Withholding. No final payment shall be made to the Contractor until the
Contractor has provided satisfactory evidence to the City that the Contractor and
each of its subcontracts has complied with the provisions of Minn. Stat. Section
290.92 relating to withholding of income taxes upon wages. A certificate by the
Commissioner of Revenue shall satisfy this requirement.
5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to
the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor
shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall
not be responsible for delays caused by factors beyond its control or that could not be
reasonably foreseen at the time of execution of this Contract. Contractor shall be
responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
6. Project Manager. The Contractor has designated Rod Miller to Manage the Work. They
shall be assisted by other staff members as necessary to facilitate the completion of the
Work in accordance with the terms established herein. Contractor may not remove or
replace the designated manager without the approval of the City.
7. Condition and Inspection. All goods and other materials furnished under this Contract
shall be new and in current manufacture, unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with this Contract.
All goods and work not conforming to these requirements shall be considered defective.
Goods shall be subject to inspection and testing by the City. Defective goods or goods not in
current manufacture may be returned to the Contractor at the Contractor's expense.
Standard Construction Contract 2015.07 Page 2 of 11
8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as
defective or as failing to conform under this Contract whether observed before or after
completion of the Work and whether or not fabricated, installed or completed. The
Contractor shall bear all costs of correcting such rejected Work.
9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City's written acceptance of the Work. The City's rights under the
Contractor's warranty are not the City's exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the system within
the specified period, upon notice from the City, the Contractor agrees, within ten (10)
calendar days after receiving written notice and without expense to the City, to repair,
replace and in general to perform all necessary corrective Work with regard to the defective
or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING
SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S
LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The
Contractor agrees to perform the Work in a manner and at a time so as to minimize any
damages sustained by the City and so as to not interfere with or in any way disrupt the
operation of the City or the public.
The corrective Work referred to above shall include without limitation, (a) the cost of
removing the defective or nonconforming Work and materials from the site, (b) the cost of
correcting all Work of other Contractors destroyed or damaged by defective or
nonconforming Work and materials including the cost of removal of such damaged Work
and materials form the site, and (c) the cost of correcting all damages to Work of other
Contractors caused by the removal of the defective or nonconforming Work or materials.
The Contractor shall post bonds to secure the warranties.
10. Private Property. The Contractor shall not enter upon private property for any purpose
without having previously obtained permission from the City. The Contractor shall be
responsible for the preservation of, and shall use every precaution to prevent damage to all
trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks,
etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances
thereof; and all other public or private property along or adjacent to the work.
11. Removal of Construction Equipment, Tools and Supplies. At the termination of this
Contract, before acceptance of the Work by the City, the Contractor shall remove all of
Contractor's equipment, tools and supplies from the property of the City. Should the
Contractor fail to remove such equipment, tools and supplies, the City shall have the right to
remove them and deduct the cost of removal from any amount owed to Contractor.
12. Suspension of Work by City. The City may at any time suspend the Work, or any part
thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed
by the Contractor within ten (10) days after the date fixed in the written notice from the City to
the Contractor to resume. If the City's suspension of all or part of the Work causes additional
Standard Construction Contract 2015.07 Page 3 of 11
expenses not due to the fault or negligence of the Contractor, the City shall reimburse the
Contractor for the additional expense incurred due to suspension of the work. Claims for such
compensation, with complete substantiating records, shall be filed with the City within ten (10)
days after the date of order to resume Work in order to receive consideration. This paragraph
shall not be construed as entitling the Contractor to compensation for delays due to inclement
weather, failure to furnish additional surety or sureties specified herein, for suspension made
at the request of the Contractor, or for any other delay provided for in this Contract.
13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the
Work in accordance with the Contract or fails to perform any provisions of the Contract, the
City may, after ten (10) days written notice to the Contractor and without prejudice to any
other remedy the City may have, make good such deficiencies. In such case an appropriate
Change Order shall be issued deducting from the payment then or thereafter due the
Contractor the cost of correcting such deficiencies. If the payments then or thereafter due
the Contractor are not sufficient to cover such amount, the Contractor shall pay the
difference to the City.
14. City's Right to Terminate Contract and Complete the Work. The City has the right to
terminate this Contract for any of the following reasons:
a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
creditors, or becomes insolvent;
b. Failure of Contractor to supply adequate properly skilled workmen or proper materials;
c. Failure of Contractor to make prompt payment to subcontractor for material or labor;
d. Any disregard of laws, ordinances or proper instructions of the City;
e. Assignment or work without permission of the City;
f. Abandonment of the work by Contractor;
g. Failure to meet the work progress schedule set forth in this Contract;
h. Unnecessary delay which, in the judgment of the City, will result in the work not being
completed in the prescribed time.
Termination of the Contract shall be preceded by ten (10) days written notice by the City to the
Contractor and its surety stating the grounds for termination and the measures, if any, which
must be taken to assure compliance with the Contract. The Contract shall be terminated at
the expiration of such ten (10) day period unless the City Council shall withdraw its notice of
termination.
Upon termination of the Contract by the City, the City may, without prejudice to any other
remedy the City may have, take possession of the site and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and may finish the
Work by whatever methods the City may deem expedient at the Contractor's expense.
Upon Contract termination, the Contractor shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the contract price exceeds the expense of
finishing the Work, including compensation for additional managerial and administrative
services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid
balance, the Contractor shall pay the difference to the City.
In the event that the Contractor abandons the Work, fails or refuses to complete the Work or
fails to pay just claims for labor or material, the City reserves the right to charge against the
Contractor all legal, engineering, or other costs resulting from such abandonment, failure or
refusal. Legal costs will include the City's cost of prosecuting or defending any suit in
Standard Construction Contract 2015.07 Page 4 of 11
connection with such abandonment, failure or refusal, and non-payment of claims wherein the
City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable
attorney's fees.
15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract
upon ten (10) days written notice to the City for any of the following reasons:
a. If an order of any court or other public authority caused the Work to be stopped or
suspended for a period of 90 days through no act or fault of the Contractor or its
employees.
b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45)
days after the sum becomes due.
16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment
Bond each in an amount equal to one hundred percent (100%) of the payments due
Contractor to insure the prompt and faithful performance of this Contract by Contractor and
to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds
shall be in a form approved by the City. Contractor shall provide the Bond to the City before
commencing work and together with the executed contract document. If the Performance
and/or Payment Bond are not submitted as provided herein, this Contract shall be
considered void.
[BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS
$100,000 OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS
LESS THAN $100,000]
17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall
agree to be bound by the terms of this Contract as far as applicable to its work, unless
specifically noted to the contrary in a subcontract approved in writing as adequate by the City.
The Contractor shall pay any subcontractor involved in the performance of this Contract
within the ten (10) days of the Contractor's receipt of payment by the City for undisputed
services provided by the subcontractor. If the Contractor fails within that time to pay the
subcontractor any undisputed amount for which the Contractor has received payment by the
City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate
of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Contractor shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Contractor
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
18. Responsible Contractor
Contractor warrants under oath that Contractor is in compliance with the minimum criteria
required of a "responsible contractor" as that term is defined in Minnesota Statutes §
16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors
and motor carriers that it intends to retain for work on the project. The Contractor has
obtained from all subcontractors and motor carriers with which it will have a direct
contractual relationship a signed statement under oath by an owner or officer verifying that
the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If
Contractor retains additional subcontractors or motor carriers on the project after submitting
its verification of compliance, the Contractor shall obtain verification of compliance from
Standard Construction Contract 2015.07 Page 5 of 11
each additional subcontractor and motor carrier with which it has a direct contractual
relationship and shall submit to the City a supplemental verification confirming the
subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days
of retaining the additional subcontractors or motor carriers. Contractor shall submit to the
City upon request copies of the signed verifications of compliance from all subcontractors
and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false
statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance
with any of the minimum criteria may result in termination of the Contract.
19. Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Contract, who shall be employees, and under the direction, of Contractor and in no respect
employees of City, and (ii) shall have no authority to employ persons, or make purchases of
equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be
construed so as to find the Contractor an employee of the City.
20. Notice. Required notices to the Contractor shall be in writing, and shall be either hand-
delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified
mail at the following address:
Rod Miller
Terranova Construction
14685 Langdon Place
Eden Prairie, MN 55347
Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City
by certified mail at the following address:
Paul Sticha
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Notices shall be deemed effective on the date of receipt. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
21. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, required by law, or the insurance coverage actually obtained by
Contractor, whichever is greater.
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Standard Construction Contract 2015.07 Page 6 of 11
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden
Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13;
and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent.
f. All policies shall apply on a "per project" basis.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All policies shall be primary and non-contributory.
i. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Contractor under this Contract.
j. Contractor agrees to maintain all coverage required herein throughout the term of the
Contract and for a minimum of two (2) years following City's written acceptance of
the Work.
Standard Construction Contract 2015.07 Page 7 of 11
k. It shall be Contractor's responsibility to pay any retention or deductible for the
coveraeges required herein.
I. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
m. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor's sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
n. A copy of the Contractor's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor's Work. Upon request a copy of the Contractor's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Contractor has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Contractor of any deficiencies in such documents and receipt
thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to
enforce the terms of Contractor's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide
the specified insurance, then Contractor will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees
that this indemnity shall be construed and applied in favor of indemnification.
Contractor also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Standard Construction Contract 2015.07 Page 8 of 11
Contractor will take the action required by the City within fifteen (15) days of receiving
notice from the City.
22. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Contractor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Contractor, its agents, contractors and employees, relative to
this Contract. City will indemnify and hold Contractor harmless from and against any loss for
injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
23. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Contract ("Information") shall become
the property of the City, but Contractor may retain copies of such documents as records of
the services provided. The City may use the Information for its purposes and the Contractor
also may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Contract does not relieve any liability on the part of the
Contractor, but any use of the Information by the City or the Contractor beyond the scope of
this Contract is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
24. Non-Discrimination. During the performance of this Contract, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Contractor shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Contractor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
25. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
Standard Construction Contract 2015.07 Page 9 of 11
26. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Contractor under this Contract which the City requests to be
kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Contract are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a period of
six (6) years after the effective date of this Contract. This Contract is subject to the
Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices
Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7,
which is created, collected, received, stored, used, maintained, or disseminated by
Contractor in performing any of the functions of the City during performance of this Contract
is subject to the requirements of the Data Practice Act and Contractor shall comply with
those requirements as if it were a government entity. All subcontracts entered into by
Contractor in relation to this Contract shall contain similar Data Practices Act compliance
language.
27. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
28. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
29. Damages. In the event of a breach of the Contract by City, the Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Contract or thereafter of any of the rights or
remedies of the City under this Contract.
31. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
32. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
33. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under the Contract, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
34. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
Standard Construction Contract 2015.07 Page 10 of 11
35. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
36. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
37. Compliance with Laws and Requlations. In providing services hereunder, the Contractor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
Work to be provided. Any violation of statutes, ordinances, rules and regulations pertaining
to the Work to be provided shall constitute a material breach of this Agreement and entitle
the City to immediately terminate this Agreement.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Nancy Tyra-Lukens, Its Mayor
Rick Getschow, Its City Manager
TERRANOVA
Rod Miller, Its Principal
Standard Construction Contract 2015.07 Page 11 of 11
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 17-5975 ITEM NO.:
Mary Krause Award Contract for 2017 Concrete Supply to VIII.L.
Public Works/Engineering Cemstone
Requested Action
Move to: Award the Contract for the 2017 supply of concrete to Cemstone at the unit prices
as indicated in the attached quote summary.
Synopsis
Quotes were received on May 4, 2017 for the 2017 supply of concrete required to perform
annual street maintenance projects including curb repair and replacement. Three quotes were
received. A quote summary sheet and the unit prices of the material to be purchased are
attached.
Background Information
The low quote for the different concrete mixes is from Cemstone. The concrete is purchased on
a per cubic yard basis based on the quantity required to perform maintenance needs.
Attachments
• Quote Summary
• Contract
I.C. 17-5975 2017 Concrete Quote results
Suppliers providing quotes MNDOT 2461 Concrete Mix MNDOT 2461mix MNDOT 2461mix
(no fly ash) (with fly ash) (High Early)
Cemstone $115.00/C.Y.## $112.50/C.Y## $125.00/C.Y.##
AVR,Inc.&Affiliates $136/C.Y,## $133/C.Y## $146/C.Y.##
Rivers Edge Concrete,Inc. 117.85/C.Y.++ $114.62/C.Y.++ $129.26/C.Y.++
Aggregate Industries No quote No quote No quote
Knife River No quote No quote No quote
##$90/Load short load surcharge—less than 3 C.Y.
++$115/Load short load surcharge—less than 2.75C.Y.
May 8, 2017 Page 1
El -r-1 t 'ti 4-- Ph,
CEMS T ONE
ESTAI3LIS}*D 1Y?7
PROJECT NAME: CITY OF EDEN PRAIRIE 2017 EFFECTIVE DATE: APRIL 28,2017
PROJECT ID: 9008517-000 REVISION DATE: APRIL 28,2017
ADDRESS; VARIOUS LOCATIONS REPRESENTATIVE: PAUL TROCKE
DEN pRAiRIE,MN
READY MIXED CONCRETE CONTRACT TERMS&CONDITIONS
PLEASE NOTE:Mix designs below ore quoted per the project specification section If provided by customer in advance,but not the General
0 Contract or General or Supplementary Conditions,unless otherwise noted below.Any material changes may result in price modification.All
pricing Is based on Full Load Quantities.it is the Customer's responsibility to provide access to the Jobsile.The customer must consistently
adhere to This quote to ensure receipt of the quoted prices below for mix designs and other products and services.
Slump 6 Delivered
WC Chute Price
Mix ID# Mix Description Ratio Application Discharge PCY
3A3268 3432 3/4 FLYASH,AIR 0.A2 EXTERIOR 3 $112.50
518 500 P5I,FLOWABLE FILL,RHEOCELL 30 0,75 _ FLOWABLE FILL 11 $99.50
CLSM•P6 LIQUiDFILL•300 PSI 2''PUMP,FOAM 0.77 FLWWABLE FiLL Il $99.50
CPC03I8 3A32 3900 PSI 60G 3/4. 0.43 EXTERIOR SLAB ON GRADE 3 $115.00
CPC0318 3A32HE 3900 PSI 3/4 AEA 0.35 EXTERIOR SLAB ON GRADE 3 $125.00
CPC0319 3A32F 3900 PSI 3/4GRAV FLY,AEA 0.43 EXTERIOR SLAP ON GRADE 3 $112_50
P4298 A000 P513/t3 FLY,AEA,2'PUMPARLE DA/ EXTERIOR TOPPING 6 $115,00 r
Notes and Comments:
I- The placement,finish and overall aesthetics of the product are the responsibility of the Purchaser. Cemstane does not warrant against craclding,color
variation or surface defects. Use of non-recommended mixes is the sole responsibility of The purchaser.
P. Purchaser acknowledges proper placement,finishing,curing and sealing minimizes risk of hardened concrete surface issues,and fh❑t they xtll adhere la
Cemstane's Flatwrrk Concrete Guidelines,available of cemstone.corrf.
I► Purchaser wiil take special precautions when placing concrete in hot and cold weather cOndillans Os prescribed by ACI 305R(H ott and ACI 306R(Cold).
■ If.due to strikes,lockouts, fires,accidents,raw material shortages,Iranspartation shortages,and other causes,natural or otherwise,beyond Its control,
Cemsione is unable to provide ready-mitred concrete of the specified mix-design or as otherwise identified in Cemstone's quote or Contract, then
Cemsione reserves the right to offer a substitute or alternative ready-mixed concrete product to Customer-if Customer accepts said substitute or
alternative.Customer Is fully responsible for obtaining all necessary approvals.Customer also agrees to pay the difference In price,if any,between the
originally specified mix-design and the subslllute.
PAYMENT TERMS:
SALES TAX and other local tax If applicable are not Included In the above pricing and will be charged accordingly. PAYMENT to Cemsione by
Purchaser on Its open credit accounts shall be made by the thirtieth(301h)day following each of Purchaser's orders and the resulting delivery of
products and services by Gemstone. The Purchaser shalt pay INTEREST at the RATE OF 1.5%per month(on ANNUAL PERCENTAGE RATE OF 18%)
on the unpaid balances owed al the end of the previous billing cycle after subtracting any payments made and credits allowed during a billing
cycle.The purchaser shall pay a minimum FEE of$25.00 per credit transaction for FAILURE TO SUBMIT PROPER TAX EXEMPT DOCUMENTATION prior
to the START of project.
PRICE ESCALATOR TERMS
Prices quoted above are effective through DECEMBER 31,2017,Add$5.00 per cubic yard effective JANUARY 01,2018 through MAY 31,
2018.If the project has not been completed by MAY 31,2018,pricing may be extended,but it Is subject to a negotiated increase.
DIESEL FUEL SURCHARGE POLICY AND INDEX
Cernstane uses the Midwest Diesel Fuel Price as listed on the US Department of Energy websife rltpy/Llgnlo.ein,siQp clpv/obg/in(o/Cdu/soasdie.ef.asp on the
Monday nearest fo the 15"1,day of the month to determine the Diesel Fuel Surcharge for the following month,per the table below,
NOTE: The Diesel Fuel Surcharge applies In addition to any other applicable service charges.
US DOE Pricce on the Monday Per Load Surcharge Applicable the US DOE Price on the Monday Per Load Surcharge Applicable the
nearest the 15N Fallowing Month nearest the 15rh I Following Month
Up to$3.49 No Surcharge $4.00-14.49 $20.00
1. .50-$3,74 $10.00 $4.50-$.99 $25.00
$3.75-$3.99 $15,00 $5.00 and Above $30.000
2025 Centre Pointe Boulevard,Suite 300,Mendota Heights,MN 55120-1221 1651-688-9292 1800•CEMSTONE I cemstane.com
ENVIRONMENTAL WASTE MANAGEMENT FEE
Item ID DeeCripIIorl Delivered Price
94 COLOR WASHOUT(Price does not include EMF fee) $40.00/Id
ADDITIONAL PRODUCTS AND SERVICES
Item ID DeSCrlption Price
1)D CALCIUM CHLORIDE 1% $4.25/cy
12D NON-CHLORIDE/NON-CORROSIVE INCA)0 1%(EQUIVALENT) $7,35/cy
ISDEL HYDRATION STABILIZER $0.30(oz
17 HIGH RANGE WATER REDUCER 1"(HRWRAI $2.00/cy
88 MID RANGE WATER REDUCER 1"(MRWRA) $2.00/cy
20 LOW MODULUS FIBERS $8.00/cy
20-M470 HIGH MODULUS FIBERS $8,00/lb
21 -_ HOT WATER CHARGE(PICKED UP AT PiANT1 $0.40/gal
55 WINTER SERVICE FROM I 1/01-04/15'FOR TEMPS>70'F,CALL FOR PRICING, $9.00/cy
51 PART LOAD-3 YARDS OR LESS $90.00/Id
91 EXTRA LOAD(if Contractor Uses Additional Smaller-Sized Loads Instead of Using Full Truck Loads) $11 Q.QQftd
96 POSTED ROAD CHARGE(AS APPLICABLE) $110.0Q/Id
60 SPLIT LOAD CHARGE $80.00/1d
52 TRUCK TIME FEE IN EXCESS OF 7 MINUTES UNLOADING PCY $130.00/hr
52S PRE-POUR HOLDING TIME $130.00/hr per truck
52T ENGINEERING SERVICES FIELD TECHNICIAN-PLEASE CALL ENGINEERING SERVICES Q 65I-286.1292
53 OVERTIME DELIVERY FEE(BEFORE OR AFTER STANDARD PLANT HOURS: M-f=7:00 AM-4:00 PM $9.00/cy
56 SATURDAY DELIVERY FEE(SEASONAL AVAILABILITY 7;00 AM TO NOON) $9.00/cy
_ 200 NON-STANDARD PRODUCTION HOURS FEE(5 HOUR MINIMUM)Contort Soles for Project Specific Pricing _
54 _ SPECIALTY EQUIPMENT jALL WHEEL DRIVE)LimifedAvollabillty in 20)7 $25.00/Id
100 STATE/COUNTY PLANT INSPECTION FEE liar pours of 60 cy or morel $4.00/Cy
100S STATE/COUNTY PLANT SET UP FEE((or pours less than 60 cy) $200-O0/ec
123 DISPOSAL FEE-2 YARDS OF CONCRETE OR MORE $100.00/Id
189 CUSTOMER ADDED PRODUCTS(NOT PURCHASED FROM CEMSTONE) $20.00/yd
TERMS
Cemsione Products Company.ICemslanej is pleased to provide you a quote for concrete and concrete reiared materials and services for the above project al
the prices quoted herein which are expressly subject to Cemstane's Generel Services Agreement(GSA)Terms and Conditions of Sate(attached hereto),and to
those stated below.This old must be signed by an authorized represenicl ve of your Company and returned 10 Cemsione or it may be voided at Cernstone's
option 30 days from the date of this agreement. Customer agrees that if concrete and concrete related materials are ordered by Customer based upon this
quote they agree to be bound by the terms and conditions o1 Cemstone's GSA whether signed or not.Cemsione is no!responsible for strikes, lockouts,fires,
accidents,raw material shortages,Transportation shortages,and other causes,natural or otherwise,beyond its control which delay or cancel the manufacture
and/or delivery of reodymixed concrete,material,products and services.Customer Is responsible for submission of proper tax exempt documentation prior to
the start of any applicable lax exempt project.
Cemsione will accept Visa.Master Card and American Express.COD orders using credit cards will be accepted by Customer Service.and the credit card will be
processed when the licicel is invoiced. Non COD Customers(Credit Cusipmersj that wish la use a credit card to pay on account must complete a"Credit Card
Authorization" form and have it on Ale 'Mth Cemsione Credit Deportment beiare Cemslane cpn Charge to their credit card. Credit Customers with an
authorization on Ille will be charged for their orders when the invoice is createa(usually Iwo aays after delivery).
c......----- le:Le:. ;;.:2„.....„,.......?
By:
PAUL TROCKE
612-248-0776
Title: ACCOUNT REPRESENTATIVE
Standard Purchasing Contract
This Contract ("Contract") is made on the day of , 20 , between the
City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell
Road, Eden Prairie, MN 55344, and Cemstone, a Minnesota Company (hereinafter "Vendor")
whose business address is 2025 Centre Pointe Boulevard, Suite 300, Mendota Heights, MN
55120-1221.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety
of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose
of this Contract is to set forth the terms and conditions for the provision of goods and/or services
by Vendor for 2017 supply of Concrete hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of
the Work in accordance with attached Exhibit A. The terms of this Contract shall take
precedence over any provisions of the Vendor's proposal and/or general conditions.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or
completed by November 10, 2017.
3. Compensation for Services. City agrees to pay the Vendor $115/C.Y. of 3A32 Mix,
$112.50/C.Y. of 3A32F Mix and $125/C.Y. of 3A32F Mix with total payments not to exceed
$80,812.50 as full and complete payment for the goods, labor, materials and/or services
rendered pursuant to this Contract and as described in Exhibit A.
4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized
invoices setting forth work performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
5. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota.
6. Insurance.
a. General Liability. Vendor shall maintain a general liability insurance policy with limits
of at least $1,500,000.00 for each person, and each occurrence, for both personal
injury and property damage. Vendor shall provide City with a Certificate of Insurance
verifying insurance coverage before providing service to the City.
b. Worker's Compensation. Vendor shall secure and maintain such insurance as will
protect Vendor from claims under the Worker's Compensation Acts and from claims
for bodily injury, death, or property damage which may arise from the performance of
Vendor's services under this Contract.
7. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees
and hold them harmless from and against all judgments, claims, damages, costs and
expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for
which it may be liable resulting from any breach of this Contract by Vendor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Vendor, its agents, contractors and employees, relative to this
Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries
or damages arising out of the negligent acts of the City, its officers, agents or employees.
8. Termination. This Contract may be terminated by either party by seven (7) days' written
notice delivered to the other party at the addresses written above. Upon termination under
this provision if there is no fault of the Vendor, the Vendor shall be paid for services
rendered until the effective date of termination.
9. Independent Contractor. At all times and for all purposes herein, the Vendor is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Vendor an employee of the City.
10. Non-Discrimination. During the performance of this Contract, the Vendor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, or age. The Vendor shall post in places available to employees and applicants for
employment, notices setting forth the provision of this non-discrimination clause and stating
that all qualified applicants will receive consideration for employment. The Vendor further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities
Act of 1990.
11. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be
provided under this Contract; nor may Vendor assign this Contract, or any interest arising
herein, without the prior written consent of the City.
12. Services Not Provided For. No claim for services furnished by Vendor not specifically
provided for in Exhibit A shall be honored by the City.
13. Compliance with Laws and Regulations. Vendor is responsible for knowing of and
abiding by all statutes, ordinances, rules and regulations pertaining to the type of services
provided pursuant to this Contract.
14. Audits and Data Practices. The books, records, documents, and accounting procedures
and practices of the Vendor or other parties relevant to this agreement are subject to
examination by the City and either Legislative Auditor or the State Auditor for a period of six
years after the effective date of this contract. This Contract is subject to the Minnesota
Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All
government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is
created, collected, received, stored, used, maintained, or disseminated by Vendor in
performing any of the functions of the City during performance of this Contract is subject to
the requirements of the Data Practice Act and Vendor shall comply with those requirements
as if it were a government entity. All subcontracts entered into by Vendor in relation to this
Contract shall contain similar Data Practices Act compliance language.
15. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Standard Purchasing Contract 2014.01 Page 2 of 3
contract. The violation of this provision renders the contract void. Any federal regulations
and applicable state statutes shall not be violated.
16. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled
to recover punitive, special or consequential damages or damages for loss of business.
17. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
18. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
19. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
VENDOR
By:
Its:
Standard Purchasing Contract 2014.01 Page 3 of 3
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 16-5952 ITEM NO.:
Mary Krause Award Contract for the Northmark Drive, Hyland VIII.M.
Public Works/Engineering Terrace and Fieldcrest Road Sump Pump Collection
System Project to Minger Construction Company,
Inc.
Requested Action
Move to: Award Contract for the Northmark Drive, Hyland Terrace and Fieldcrest Road
Area Sump Pump Collection System Project to Minger Construction Company,
Inc. in the amount of$250,620.00.
Synopsis
Bids were received on Thursday, May 14, 2017 for the Northmark Drive, Hyland Terrace and
Fieldcrest Road Sump Pump Collection System project. Eight contractors received plans. Three
bids were received with the low bid submitted by Minger Construction Company, Inc. in the
amount of$250,620.00.
Background Information
This project consists of the installation of a sump pump collection system within the existing
streets. This project is a result of the I & I (Inflow & Infiltration) project as well as ongoing
drainage issues in the neighborhood. These neighborhoods have been determined to be a priority
in regards to sump pump discharge issues. Similar projects in the Debbie Lane, Joseph Curve
and Waterford Road neighborhoods been successful thus far in resolving I & I issues. In
addition to the sump pump collection system, existing curb and gutter will be removed and
replaced in areas evaluated to be cracked, sunken or in disrepair in preparation for an upcoming
mill and overlay.
Upon completion of this project, a mill and overlay project on the streets within the project area
will be scheduled for 2018.
Financial Implications
Funding for this project will be through a combination of the Utility Wastewater Fund, Storm
Water Management Fund and Pavement Management Fund.
Attachments
Bid Tab
Contract
Northmark Drive, Hyland Terrace and Fieldcrest Road Area Sump Pump Collection System Project
City of Eden Prairie I.C. #16-5952
Minger Construction Sunram Valley-Rich Company,
Company,Inc. Construction,Inc. Inc.
EST. UNIT UNIT UNIT
NO. DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 Mobilization 1 Lump Sum $15,625.00 $15,625.00 $16,000.70 $16,000.70 $7,100.00 $7,100.00
2 Traffic Control 1 Lump Sum $3,400.00 $3,400.00 $6,750.00 $6,750.00 $3,500.00 $3,500.00
3 6" Drainpipe- SDR 35 PVC SWR Perforated Pipe 3728 Lin.Ft. $18.75 $69,900.00 $14.60 $54,428.80 $25.00 $93,200.00
4 4" draintile(Nonperforated) SDR 26 PVC 591 Lin.Ft. $28.70 $16,961.70 $30.00 $17,730.00 $17.00 $10,047.00
5 NDS 12"x 12"Drainbox 1200 with grate 53 Each $515.00 $27,295.00 $900.00 $47,700.00 $1,300.00 $68,900.00
6 Filter Aggregate-MNDOT 3149.2H 413 Ton $30.00 $12,390.00 $52.50 $21,682.50 $40.00 $16,520.00
7 6" Clean-out 10 Each $250.00 $2,500.00 $320.00 $3,200.00 $250.00 $2,500.00
8 Connect to Existing Catch Basin 17 Each $295.00 $5,015.00 $350.00 $5,950.00 $750.00 $12,750.00
9 Remove Bituminous Pavement 898 Sq. Yd. $26.00 $23,348.00 $3.35 $3,008.30 $22.00 $19,756.00
10 Remove Concrete Curb&Gutter 797 Lin.Ft. $13.00 $10,361.00 $11.25 $8,966.25 $8.00 $6,376.00
11 Bituminous Pavement-MNDOT SPNWB240B 898 Sq.Yd. $24.70 $22,180.60 $32.80 $29,454.40 $42.00 $37,716.00
12 Bituminous Driveways-MNDOT SPWEA230B 0 Sq.Yd. $32.00 $0.00 $100.00 $0.00 $42.00 $0.00
13 Mountable Concrete Curb&Gutter 797 Lin. Ft. $25.50 $20,323.50 $24.10 $19,207.70 $39.00 $31,083.00
14 Aggregate Base CL. 5 (100%crushed quarry rock) 299 Ton $35.35 $10,569.65 $40.40 $12,079.60 $42.00 $12,558.00
15 Irrigation System Repair 0 Each $825.00 $0.00 $10,000.00 $0.00 $500.00 $0.00
16 Premium Topsoil Borrow(LV) 128 Cu.Yd. $20.00 $2,560.00 $75.00 $9,600.00 $55.00 $7,040.00
17 Hydroseed-MNDOT Seed Mix 25-151 733 Sq. Yd. $3.35 $2,455.55 $2.75 $2,015.75 $4.00 $2,932.00
18 Street Sweeping 9 Hour $145.00 $1,305.00 $150.00 $1,350.00 $150.00 $1,350.00
19 Curb Inlet Protection 17 Each $130.00 $2,210.00 $150.00 $2,550.00 $300.00 $5,100.00
20 Biorolls 90 Lin.Ft. $5.50 $495.00 $10.00 $900.00 $5.00 $450.00
21 Pet Containment Repair 3 Each $575.00 $1,725.00 $475.00 $1,425.00 $500.00 $1,500.00
TOTAL BASE BID $250,620.00 $263,999.00 $340,378.00
FORM OF CONTRACT
THIS AGREEMENT,made and executed this day of 2017, by and
between City of Eden Prairie hereinafter referred to as the "CITY", and Minger Construction
Company, Inc.
WITNESSETH:
CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows:
CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of
the Plans and Specifications prepared by the Public Works Department referred to in
Paragraph IV, as provided by the CITY for:
I.C. 16-5952, Northmark Drive, Hyland Terrace and Fieldcrest Road Sump Pump
Collection System Improvements
CONTRACTOR further agrees to do everything required by this Agreement and the
Contract Document.
IL CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in
accordance with the prices bid for the unit or lump sum items as set forth in the Proposal
Form attached hereto which prices conform to those in the accepted CONTRACTOR'S
proposal on file in the office of the City Engineer. The aggregate sum of such prices, based
on estimated required quantities is estimated to be $250,620.00.
III. Payments to CONTRACTOR by City shall be made as provided in the Contract
Documents.
IV. The Contract Documents consist of the following component parts:
(1) Legal and Procedural Documents
a. Advertisement for Bids
b. Instruction to Bidders
c. Accepted Proposal
d. Contract Agreement
e. Contractor's Performance Bond
f. Contractor's Payment Bond
(2) Special Conditions
(3) Detail Specifications
(4) General Conditions
FC-1
(5) Plans
(6) Addenda and Supplemental Agreements
The Contract Documents are hereby incorporated with this Agreement and are as much a
part of this Agreement as if fully set forth herein. This Agreement and the Contract
Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this
Agreement in accordance with the following schedule:
or in accordance with the Contract Documents.
VI. This Agreement shall be executed in two (2) copies.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as
of the date first above written.
In Presence Of: CITY OF EDEN PRAIRIE, MN.
By
Its City Mayor
And
Its City Manager
CONTRACTOR
In Presence Of:
By
Title
And
Title
FC-2
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: #15-5914 ITEM NO.:
Robert Ellis Approve Agreement with Twin Cities and Western VIII.N.
Works/Engineering Railroad for the Replacement of the W. 62nd Street At-
PublicGrade Crossing
Requested Action
Move to: Approve Agreement with Twin Cities and Western Railroad for the Replacement of
the W. 62nd Street At-Grade Crossing.
Synopsis
This agreement outlines the provisions for Twin Cities and Western Railroad to replace the
deteriorating railroad crossing at W. 62nd Street.
Background Information
Twin Cities and Western Railroad (TC&W) operates on a rail track which carries rail traffic
through W. 62nd Street. The City is responsible for W. 62nd Street which carries traffic across the
TC&W line. The railroad crossing is in poor condition creating a hazard for both vehicular and
pedestrian traffic and needs to be removed and replaced. TC&W has agreed to replace the
railroad crossing. Through the agreement the City would reimburse TC&W $40,240 of their
total estimated costs of$71,954.88.
Attachment
Agreement
AGREEMENT NO. 2017-1
AGREEMENT
BETWEEN
THE TWIN CITIES & WESTERN RAILROAD COMPANY
AND
CITY OF EDEN PRAIRIE
FOR REPLACEMENT OF
AT-GRADE CROSSING SURFACE ON 62nd Avenue
THIS AGREEMENT, made and entered into by and between the Twin Cities & Western
Railroad, a corporation organized under the laws of the State of Minnesota, hereinafter
referred to as "Company," and the City of Eden Prairie, a municipal corporation
organized under the laws of the State of Minnesota, hereinafter referred to as "City."
WITNESSETH:
WHEREAS, the City and the Company have discussed replacement of an seventy two
foot at-grade crossing surface on 62nd Avenue Road, and
WHEREAS, 62nd Avenue Road is under the jurisdiction of the City for purposes of
maintenance and improvements, and
WHEREAS, it is the desire of both of the parties to enter into a written Agreement
regarding the replacement of said at-grade crossing surface.
NOW, THEREFORE, the Company and the City agree as follows:
A. This agreement shall apply only to the replacement of the one at- grade crossing
surface at 62nd Avenue Road.
B. The Company will be the project manager in charge of the surface replacement
project.
C. The Company will:
1. Prepare and complete construction plans, specifications, and special provisions, as
needed; an estimate of construction cost; other tasks required to complete the
design of the project, and otherwise provide for the replacement of the railroad
crossing surface.
2. Provide the necessary labor, equipment, and material for the removal/disposal of
the old crossing surface and for the construction of the new crossing surface.
3. Provide the necessary construction supervision, inspection and reporting services.
4. Communicate with the City Engineer for approval of the construction plans,
OS(C:)TVS TCW 05/10/2017 1
specifications and special provisions prior to authorizing work to proceed.
5. Allow inspection by the City's duly authorized representatives upon reasonable
notice.
6. Obtain the written approval of the City for any changes involving work which the
City is responsible to pay prior to performing such work.
D. The City will:
1. Review and approve the plans for the project prepared by the Company without
unreasonable delay.
2. Provide traffic control on 62nd Avenue during the surface replacement project.
This work includes closing the roadway and detouring vehicular traffic as needed
and at times requested by the Company.
3. Cut the existing asphalt road surface and construct temporary asphalt pavement
patching at the at-grade crossing surface.
4. Construct the permanent asphalt highway pavement at the railroad/highway
crossing surface.
E. The project shall be funded as follows:
1. CONSTRUCTION COSTS:
a. The City will pay the expenses for materials to remove and dispose of the
old crossing surface and the construction of the new crossing surface. The
total costs are currently estimated at $71,954.88.
b. The City will pay all expenses for traffic control, materials, cutting
asphalt, asphalt disposal and temporary and permanent asphalt highway
pavement construction and any inspection or engineering services the City
may use.
c. The Company will pay other expenses related to the surface replacement
project.
2. ENGINEERING COSTS:
a. The Company will not be obligated to pay the City for any City staff or
other engineering services related to the project.
3. REIMBURSEMENT:
a. Upon completion of the project, the Company will bill the City a lump
OS(C:)TVS TCW 05/10/2017 2
sum amount of $40,240.00 for payment for the project construction
material costs. The City will pay the Company within thirty(30) days.
F. The parties to this agreement shall be liable for their own acts to the extent
provided for by law and hereby agree to indemnify, hold harmless and defend the
other named party to this agreement, its officers, agents, employees, and workers
against any and all liability, loss, costs, damages, expenses, claims or actions,
including reasonable attorneys' fees which the other party or its officers, agents,
employees, and workers may hereafter sustain, incur or be required to pay, arising
from, or related to the provisions of services hereunder by reason of any act or
omission of the party, its officers, agents, employees and workers in the
execution, performance, or failure to adequately perform its obligations.
G. It is understood and agreed that any and all employees of the Company and all
other personnel employed by the Company in the performance of services
hereunder shall not be considered employees of the City and that any and all
claims that may or might arise on behalf of said employees while so engaged and
any and all claims made by any third parties as a consequence of any act or
omission on the part of said Company employees while so engaged in the
performance of any of the services hereunder shall in no way be the obligation or
responsibility of the City.
H. It is understood and agreed that any and all employees of the City and all other
persons employed by the City in the performance of the provisions of services
hereunder shall not be considered employees of the Company and that any and all
claims that may or might arise under the Worker's Compensation Act of the State
of Minnesota, the Federal Employer's Liability Act, the Safety Appliance Act, the
Boiler Inspection Act, the Occupational Health and Safety Act, the Resource
Conservation and Recovery Act, and any similar state or federal statute, on behalf
of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said City employees
while so engaged in the performance of any of the provisions of services
hereunder will not be the obligation or responsibility of the Company.
I. Pursuant to Minnesota Statutes §16C.05, Subd. 5, the Company agrees that its
records, documents, and accounting procedures and practices that are relevant to
this Agreement are subject to examination during normal business hours by the
City and either the legislative auditor or the state auditor, as appropriate, for a
minimum of six years after completion of the project
J. During the performance of this Agreement, the Company and the City agree that
no person shall, on the grounds of race, color, religion, age, sex, disability, marital
status, public assistance status, criminal record, creed or national origin be
excluded from full employment right in, participation Ii, be denied the benefits of
or be otherwise subjected to discrimination prohibited by applicable Federal and
OS(C:)TVS TCW 05/10/2017 3
State laws against discrimination.
K. Any modification of this Agreement must be in writing and signed by the parties.
L. The crossing surface replacement project will be scheduled for construction in the
spring of 2017, the dates to be mutually agreed to by the Company and the City.
M. The parties shall comply with the Minnesota Data Practices Act the "Act") in
particular Minnesota Statutes Section 13.05, Subd 11. Pursuant to Section 13.05,
Subd. 11 (b) the Act does not create a duty on the part of the Company to provide
access to public data if the public data are available from the City, except as
required by the terms of this contract. The City pursuant to law assumes the
responsibility to respond to all data practices request for public data which are
available from the City.
N. This Agreement shall be controlled by the laws of the State of Minnesota.
IN TESTIMONY WHEREOF, The parties hereto have caused these presents to be
executed.
TWIN CITIES & WESTERN CITY OF EDEN PRAIRIE
RAILROAD MINNESOTA
Company Representative Date: Mayor Date:
ATTEST: ATTEST:
Company Officer Date: City Manager Date:
OS(C:)TVS TCW 05/10/2017 4
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: IC 15-5904 ITEM NO.:
Carol Lundgren Award Contract to Republic Services VIII.O.
Engineering for Contract Services for the 2017
Community Clean Up Day
Requested Action
Move to: Award Contract to Republic Services for Contract Services with Republic Services for
assisting with the Annual Community Clean Up Day at an estimated cost of$32,932.
Synopsis
A request for proposal was sent to two vendors for waste hauler services at the 2017 Community
Clean Up Day. Republic Services was the only vendor to submit a proposal. The proposal was
for $32,392 including a 10% contingency and was consistent with prior years unit pricing. Line
item 9 on the proposal for tire disposal will not be accepted by the City.
Background Information
The City began providing a cleanup in 1995 with a few basic items, such as such as yard waste,
construction debris, general household trash and recyclables. In 2002 the cleanup was moved to
the Hennepin Technical College as the Allied Waste facility could no longer handle the number
of people that came to the event. The change also allowed the City to increase the number and
types of materials and now includes bicycle recycling, yard waste, scrap metal, appliances,
electronics, tires, fluorescent bulbs, paper shredding and propane tanks. Attendance has
increased from approximately 500 households in the 1990's to approximately 1,400 in 2016 for a
total cost to the city of$29,342.77.
Nominal fees are charged for appliances, electronics and some miscellaneous items such as
propane tanks and tires to help cover costs. However, yard waste, furniture, trash, steel and
many general trash items can be dropped off at no charge. The City also works with a charitable
organization to provide food and beverages as a fund raiser during the event.
The costs for the cleanup are paid out of the annual recycling grant that the City receives from
Hennepin County. Any amounts above what can be paid from the grant(approximately$20,000)
would be paid out of the stormwater utility fund.
Attachments
Proposal—Republic Services
Standard Agreement for Contract Services
REQUEST FOR PROPOSAL
CITY OF EDEN PRAIRIE
Community Clean Up Day
Hennepin Technical College
13100 College View Drive
I. GENERAL INFORMATION
A. OBJECTIVE
The purpose of the Request for Proposal(RFP)is to obtain bids for a waste hauler for the City of Eden Prairie's annual
Community Clean Up Day.
B. ISSUING OFFICE
The RFP is issued by the City of Eden Prairie.All correspondence regarding the RFP must be addressed to the
designated Contract Administrator.
C. CONTRACTADMINISTRATOR
All communications concerning the contract should be directed to:
Carol Lundgren,Environmental Technician
City of Eden Prairie
Engineering Division
8080 Mitchell Road
Eden Prairie,MN 55344
Phone 952-949-8313
Email: clundgren@edenprairie.org
D. INCURRING COSTS
The City of Eden Prairie is not liable for any cost incurred by the prospective firms prior to the signing of the contract.
E. PROPOSALS
To be considered,each firm must submit a complete response to this RFP,using the format provided in Section III.The
proposal must be signed by an official authorized to bind the submitter to its provisions.The proposal must include a
statement as to the period during which the proposal remains valid.This period must be at least sixty(60)days from the
due date for this proposal.
F. ACCEPTANCE OF THE PROPOSAL CONTENT
Failure of the selected consultant to accept these obligations may result in cancellation of the award.
G. SELECTION CRITERIA
The City will award one contract for the Community Clean Up Day to the responsible bidder submitting the lowest bid on
the work.
H. PROPOSAL RECEIPT
Proposals must arrive at City of Eden Prairie,Engineering Division,8080 Mitchell Road,on or before 10:00 A.M on
Monday.May 8th.2017.Electronic delivery(email or fax)is preferred.
I. RIGHT TO REJECT BIDS
The City of Eden Prairie reserves the right to award the total proposal,to reject any and all proposals in whole or in part,
and to waive any informality or technical defects,in the City's judgment.In determination of award,the qualification of
the proposal submitter,the conformity with the specifications of services to be supplied and delivery terms will be
considered.
I. COST LIABILITY
The City assumes no responsibility or liability for costs incurred by the firms prior to the signing of this agreement.
1
K. OWNER
The City of Eden Prairie is designated as Owner.
L. AWARD OF CONTRACT
The City of Eden Prairie will award one contract for this entire project to the responsible bidder submitting a bid,
meeting all performance and required criteria as set forth in the Request for Proposal and the associated documents,
plans and specifications.
The attached Eden Prairie"Standard Agreement for Contract Services"will be used for this project and should be
considered with the proposal.The City reserves the right to contract only for portions of the proposed scope of work
outlined in this Request for Quote. Deletions of specific tasks or sub-tasks will be at the discretion of the City.
M. TAXES
The contractor shall pay all sales,consumer,use and other taxes required to be paid by him in accordance with the law
of the place where the work is to be performed.These costs must be included in the unit prices.
N. EVENT INFORMATION
Saturday,June 17th,2017
Hennepin Technical College
13100 College View Drive
Eden Prairie,MN 55347
8:00 a.m.—2:00 p.m.
II. SPECIFICATIONS
A. Provide a minimum of 3 staff members to direct traffic, and staff to operate all equipment. Labor will be paid via lump
sum for the entire event. Include a summary of labor assumptions on the proposal form (i.e. XX employees at
$XXX/event).
B. Mobilization costs include any operational costs outside the items listed on the bid document(trucks, fuel,hauling etc.).
C. All materials collected at the event shall become the property of the Contractor and shall be hauled offsite by the
Contractor at the Contractor's expense.
D. Set-up equipment and staff before event begins at 8:00 a.m.
E. Commit to being on site for the duration of the event.
F. Submit totals for all materials collected no later than 60 days after event.
III. PROPOSAL
A. PROPOSAL FORMAT
The firm will be responsible for completing and submitting the attached proposal form.
B. FEE QUOTATIONS
The fee proposal for the project will include all costs associated with the project. Include the name and telephone number
of the person(s)in the organization who is authorized to negotiate the proposed contract with the City. If subcontractors
are hired,a single firm shall administer the contract. All billings will be routed through this firm. Invoices submitted
should have a detailed breakdown of times,personnel,mileage,supplies,etc.chargeable for a specific task.
C. PROPOSED MODIFICATIONS TO SCOPE
The proposal shall discuss any proposed modifications to the scope outline herein that the Contractor may feel are
necessary to complete the project.
D. SUBMITTAL REQUIREMENTS
Provide electronic copy(PDF)of the proposal for the evaluation process.
2
E. TIME TABLE
1. Proposal submittal deadline: Monday,May 8th,2017 on or before 10:00 A.M.
2. Award by the City Council: Tuesday,May 16th,2017
IV. TERMS AND CONDITIONS
1. The City reserves the right to contract for only portions of the scope of work outlined in this RFP. Deletion of
specifications will be at the discretion of the City.
2. If,for any reason,your firm is not able to execute the Standard Agreement for Contract Services within 14 days of
Council Award,the City reserves the right to request proposals from other qualified firms.
3. The City will only pay the Contractor for services based on the not-to-exceed fee quotation approved in the proposal
or agreed in negotiation.
4. An official authorized to bind the Contractor to its provisions must sign the proposal in ink. The proposal must
include a statement as to the period during which the proposal remains valid. This period must be at least 9 months
from the date of proposal.
5. The City shall retain ownership of all maps,reports,data and photographs prepared by the Contractor and/or their sub-
consultants under this proposal. The City may reproduce any or all portions of these items at their discretion.
6. The attached Standard Agreement for Contract Services is to be considered a part of the Proposal.A signed copy will
be required after City Council Approval.
3
Exhibit A
PROPOSAL FORM
CITY OF EDEN PRAIRIE
Community Clean Up Day
Saturday,June 17th,2017
Hennepin Technical College
13100 College View Drive
Item I I Estimated
Quantity NItem
Unit Price Total Price
1 Mobilization(Operational Expenses) 1 Lump Sum n/a $6,400.00
2 General Trash 94 Tons $60.00 per ton $5,640.00*
3 Construction Material 22 Tons $54.00 per ton $1,188.00*
4 Yard Waste 27 Tons $44.00 per ton $1,188.00*
5 Furniture 450 Each $15.00 each $6,750.00*
6 Scrap Metal 8 Tons No Charge $0.00
7 Recycling Materials 1 Tons No Charge $0.00
8 Labor(Include Assumptions Below) 1 Lump Sum $8,800.00 $8,800.00
9 Tires 1 Tons $20.00 per tire $20.00 PER TIRE
Subtotal $29,966.00*
10%Contingency $2,966.00 (?)
Grand Total $32,932.00
*estimated only—based on 2016's volume
CaroG 4. Lrtn (gYen Red qvate4
City Representative authorizing acceptance Contractor Authorized Signature
of bid and commencement of construction according to
specifications
Rich Hirstein
Name(Type or Print)
Republic Services
Company Name
Labor Assumptions: Manager of Municipal Services
Title
30 employees at $293.33/event
9813 Flying Cloud Dr
Address
Eden Prairie MN 55347
City State Zip
952-946-5330 5-5-17
Telephone Number Date
Standard Agreement for Contract Services
This Agreement ("Agreement") is made on the day of , 20 , between
the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080
Mitchell Road, Eden Prairie, MN 55344, and
a Minnesota
(hereinafter "Contractor") whose business address
is
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Agreement is to set forth the terms and conditions for the provision of services by Contractor for
the 2017 Eden Prairie Community Clean Up Day hereinafter referred to as the "Work".
The City and Contractor agree as follows:
1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions
of the Work in accordance with attached Exhibit A. The terms of this Agreement shall take
precedence over any provisions of the Contractor's proposal and/or general conditions.
2. Effective Date and Term of Agreement. This Agreement shall become effective as of
_, 2017. The Work shall be completed by June 17h, 2017.
3. Obligations of Contractor. Contractor shall conform to the following obligations:
a. Contractor shall provide the materials and services as set forth in Exhibit A.
b. Contractor and its employees will park in service areas or lots and use entries and
exits as designated by City. Contractor's personnel will contact the appropriate
person (i.e. receptionist, maintenance personnel, security, etc,) immediately upon
entering the building, and will sign in and out if required by City.
c. Care, coordination and communication by Contractor is imperative so that guests
and employees in the buildings are not disturbed or inconvenienced during the
performance of the contracted services.
d. Contractor's personnel must be neat appearing, wear a uniform and badge that
clearly identifies them as a service contractor, and abide by City's no smoking
policies.
e. Contractor must honor the City's request to reassign an employee for cause. Cause
may include performance below acceptable standards or failure to present the
necessary image or attitude, in the judgment of the owner, to present a first class
operation.
f. When necessary, Contractor's personnel will be provided with keys or access cards
in order to perform their work. Any lost keys or cards that result in rekeying a space
or other cost to the City will be billed back to the Contractor.
4. City's Obligations. City will do or provide to Contractor the following:
a. Provide access to City properties as appropriate.
b. Provide restroom facilities as appropriate.
5. Compensation for Services. City agrees to pay the Contractor a not to exceed amount of
$ in accordance with the attached pricing outline in Exhibit A as full and
complete payment for the labor, materials and services rendered pursuant to this Agreement
and as described in Exhibit A.
a. Any changes in the scope of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
6. Method of Payment.
a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices
setting forth work performed under this Contract. Invoices submitted shall be paid
in the same manner as other claims made to the City.
b. Claims. To receive any payment on this Contract, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid.
7. Project Manager. The Contractor has designated to Manage the
Work. They shall be assisted by other staff members as necessary to facilitate the
completion of the Work in accordance with the terms established herein. Contractor may
not remove or replace the designated manager without the approval of the City.
8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to
the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor
shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall
not be responsible for delays caused by factors beyond its control or that could not be
reasonably foreseen at the time of execution of this Contract. Contractor shall be
responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
9. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law.
Standard Agreement for Contract Services 2014.01 Page 2 of 8
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products —Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden
Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13;
and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent.
f. All policies shall apply on a "per project" basis.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All policies shall be primary and non-contributory.
i. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Contractor under this Agreement.
Standard Agreement for Contract Services 2014.01 Page 3 of 8
j. Contractor agrees to maintain all coverage required herein throughout the term of the
Agreement and for a minimum of two (2) years following City's written acceptance of
the Work.
k. It shall be Contractor's responsibility to pay any retention or deductible for the
coveraeges required herein.
I. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
m. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor's sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
n. A copy of the Contractor's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor's Work. Upon request a copy of the Contractor's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Contractor has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Contractor of any deficiencies in such documents and receipt
thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to
enforce the terms of Contractor's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide
the specified insurance, then Contractor will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees
that this indemnity shall be construed and applied in favor of indemnification.
Contractor also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
Standard Agreement for Contract Services 2014.01 Page 4 of 8
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Contractor will take the action required by the City within fifteen (15) days of receiving
notice from the City.
10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or
for which it may be liable resulting from any breach of this Agreement by Contractor, its
agents, contractors and employees, or any negligent or intentional act or omission
performed, taken or not performed or taken by Contractor, its agents, contractors and
employees, relative to this Agreement. City will indemnify and hold Contractor harmless from
and against any loss for injuries or damages arising out of the negligent acts of the City, its
officers, agents or employees.
11. Termination.
a. This Agreement may be terminated at any time by either party for breach or non-
performance of any provision of this Agreement in accordance with the following.
The party ("notifying party") who desires to terminate this Agreement for breach or
non-performance of the other party ("notified party") shall give the notified party
notice in writing of the notifying party's desire to terminate this Agreement describing
the breach or non-performance of this Agreement entitling it to do so. The notified
party shall have five (5) days from the date of such notice to cure the breach or non-
performance. Upon failure of the notified party to do so, this Agreement shall
automatically terminate.
b. Upon the termination of this Agreement, whether by expiration of the original or any
extended term or terms hereof, or for any other reason, Contractor shall have the
right, within a reasonable time after such termination to remove from City's premises
any and all of Contractor's equipment and other property. Except for liability resulting
from acts or omissions of a party, arising, taken or omitted prior to such termination,
the rights and obligations of each party resulting from this Agreement shall cease
upon such termination. Any prior liability of a party shall survive termination of this
Agreement.
c. In the event of dissolution, termination of existence, insolvency, appointment of a
receiver, assignment for the benefit of creditors, or the commencement of any
proceeding under any bankruptcy or insolvency law, or the service of any warrant,
attachment, levy or similar process involving Contractor, City may, at its option in
addition to any other remedy to which City may be entitled, immediately terminate
this Agreement by notice to Contractor, in which event, this Agreement shall
terminate on the notice becoming effective.
Standard Agreement for Contract Services 2014.01 Page 5 of 8
12. Notice. Required notices to the Contractor shall be in writing, and shall be either hand-
delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified
mail at the following address:
Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City
by certified mail at the following address:
Carol Lundgren, Environmental Technician
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Notices shall be deemed effective on the date of receipt. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
13. Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Agreement, who shall be employees, and under the direction, of Contractor and in no
respect employees of City, and (ii) shall have no authority to employ persons, or make
purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement
herein shall be construed so as to find the Contractor an employee of the City.
14. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
15. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Contractor under this Agreement which the City requests to
be kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Agreement are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a period of
six (6) years after the effective date of this Agreement. This Agreement is subject to the
Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices
Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7,
which is created, collected, received, stored, used, maintained, or disseminated by
Contractor in performing any of the functions of the City during performance of this
Agreement is subject to the requirements of the Data Practice Act and Contractor shall
comply with those requirements as if it were a government entity. All subcontracts entered
into by Contractor in relation to this Agreement shall contain similar Data Practices Act
compliance language.
16. Non-Discrimination. During the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
Standard Agreement for Contract Services 2014.01 Page 6 of 8
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Contractor shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Contractor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
17. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Agreement. The violation of this provision renders the agreement void.
18. Employees. Contractor agrees not to hire any employee or former employee of City and
City agrees not to hire any employee or former employee of Contractor prior to termination
of this Agreement and for one (1) year thereafter, without prior written consent of the former
employer in each case.
19. Rights and Remedies. The duties and obligations imposed by this Agreement and the
rights and remedies available thereunder shall be in addition to and not a limitation of any
duties, obligations, rights and remedies otherwise imposed or available by law.
20. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Agreement or thereafter of any of the rights
or remedies of the City under this Agreement.
22. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
Standard Agreement for Contract Services 2014.01 Page 7 of 8
25. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under the Agreement, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
26. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between
the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or
waivers of the provisions of this Agreement shall be valid only when expressed in writing
and duly signed by the parties, unless otherwise provided herein.
27. Compliance with Laws and Regulations. In providing services hereunder, the Contractor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
services to be provided. Any violation of statutes, ordinances, rules and regulations
pertaining to the services to be provided shall constitute a material breach of this Agreement
and entitle the City to immediately terminate this Agreement.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
CONTRACTOR
By:
Its:
Standard Agreement for Contract Services 2014.01 Page 8 of 8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Public Works, Robert Ellis Resolution Requesting a Limited-Use Permit VIII.P.
for Municipal Entry Monument Signs
Motion
Move to: Adopt the resolution requesting a Limited Use Permit(LUP) for municipal entry
monument signs.
Synopsis
The City must enter into a Limited Use Permit(LUP) for construction, operation, and maintenance of
municipal entry monument signs in Minnesota State Right of Way(ROW). Adopting this resolution
is the first step in developing this LUP document. This LUP resolution is for the proposed sign
located in the highway ROW at Interstate 494 west of the Washington Avenue bridge. With passage
of the resolution,the Mayor and City Manager will be authorized to sign the final LUP on behalf of
the City after its preparation by MnDOT staff.
Attachments
Resolution
Sign Location
Sign Concept Rendering
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION AUTHORIZING LIMITED-USE PERMIT
FOR MUNICIPAL ENTRY MONUMENT SIGNS IN THE RIGHT- OF-WAY OF
INTERSTATE 494 WEST OF THE WASHINGTON AVENUE BRIDGE
WHEREAS, the City Council of the City of Eden Prairie is the official governing body of the
City of Eden Prairie; and
WHEREAS, the City of Eden Prairie desires to construct a municipal entry monument sign in
the right-of way of Interstate 494 west of the Washington Avenue Bridge; and
WHEREAS, the State of Minnesota Department of Transportation requires a limited-use permit
for the construction and utilization of said municipal entry monument signs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie
hereby approves a limited-use permit to construct, operate and maintain municipal entry
monument signs within the right- of- way of Interstate 494 west of the Washington Avenue
Bridge. The City of Eden Prairie shall construct, operate and maintain said signs in accordance
with the Limited Use Permit granted by the Minnesota Department of Transportation.
BE IT FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute
the Limited Use Permit and any amendments to the Permit.
ADOPTED by the Eden Prairie City Council on May 16, 2017.
Nancy Tyra-Lukens, Mayor
SEAL
ATTEST:
Kathleen Porta, City Clerk
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I hereby certify that this plan, speci0cation, or report DRAWN BY
as prepared by me or under my direct supervision and BAK CITY OF EDEN PRAIRIE SHEET
that I am a duly Licensed Professional Engineer underIra
the laws of the State of Minnesota. DESIGNED BY
EDEN PRAIRIE SIGNAGE 1
Print Name: XX TM
_ CHECKED BY EDEN 494 WESTBOUND MONUMENT SIGN OF
NO DATE BY CKD APPR REVISION TM PRAIRIE LOCATION 2
Date 1/08/16 License # XXXXXX •
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CITY COUNCIL AGENDA DATE:
SECTION: Public Hearings 05/16/17
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Hueler Property IX.A.
Development/Planning
Janet Jeremiah/Beth Novak-Krebs
Requested Action
Move to:
• Close the Public Hearing; and
• Adopt the Resolution for Preliminary Plat of one lot into 3 lots; and
• Direct Staff to prepare a Development Agreement incorporating Staff and Commission
recommendations and Council conditions.
Synopsis
The project involves the subdivision of a 4.46 acre property into 3 single family lots. The
property is located at 12300 Riverview Road and it overlooks the Minnesota River. The property
is guided Low-Density Residential and is currently zoned R1-13.5. The guiding and zoning of
the property allows the proposed development and no waivers are being requested. Currently,
there is an existing single-family home on the property that is proposed to remain. The other two
lots are being created for future single-family homes.
The property contains steep slopes and wooded areas. An area in the southwest corner of the
property meets the definition of bluff and will be preserved with a Conservation Easement.
Vehicular access to the two new homes is being proposed as private driveways extending from
the Riverview Road right-of-way through proposed Lot 1. The applicant is proposing private
driveway and utility easements over the driveways. All of the lots will be served with public
sanitary sewer and water. Proposed Lots 2 and 3 will be custom graded. The stormwater
management facility will be installed with the construction of the second new home on the
property.
The 120-Day Review Period as extended by the applicant expires on August 3, 2017.
Planning Commission Recommendation
The Planning Commission voted 8-0 to recommend approval of the project subject to the
conditions of approval in the Planning Commission staff report at the May 8, 2017 meeting.
Attachments
1. Resolution for Preliminary Plat
2. Staff Report
3. Guide Plan Map
4. Zoning Map
5. Aerial photo
6. Unapproved Planning Commission Minutes
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION APPROVING THE PRELIMINARY PLAT
OF THE HUELER PROPERTY FOR GREGORY W. HUELER AND
KELLI HUSTAD HUELER
BE IT RESOLVED, by the Eden Prairie City Council as follows:
That the preliminary plat of the Hueler Property for Gregory W. Hueler and Kelli Hustad Hueler
stamp dated received by the City on May 10, 2017, and consisting of 4.46 acres into 3 lots, a
copy of which is on file at the City Hall, is found to be in conformance with the provisions of the
Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved
subject to approval of the Development Agreement.
ADOPTED by the Eden Prairie City Council on the 16th day of May, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
STAFF REPORT
TO: Planning Commission
FROM: Beth Novak-Krebs, Senior Planner
DATE: May 4, 2017
SUBJECT: Hueler Property Plat
LOCATION: 12300 Riverview Road
REQUEST: Preliminary Plat of one lot into 3 lots on 4.46 acres
120 DAY August 3, 2017
REVIEW:
BACKGROUND
The applicant is requesting approval to develop 4.46 acres of land into 3 single-family lots. The
property is located at 12300 Riverview Road.The property overlooks the Minnesota River.There is
currently a single-family home on the property,which is proposed to remain.There are single-family
uses to the north and east and undeveloped lands to the west and south along the River.
COMPREHENSIVE PLAN AND 4 `
ZONING i. r._- t bka. .
The property is guided Low-Density . . � ;`�! '' �',\� Illt Alia -
Residential and Zoned R1-13.5. The t '
current guiding and zoning allow the . 4 , -i. -
proposed development. The adjacent % .-A i ; ' "�
is zoned as follows: to the _ - - _ . - -
property __ 1_- _-� I
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north R1-13.5, to the east and south , RR1-9.5 and to the west Rural. . _ J A - !., i '• 1 I"'
PRELIMINARY PLAT , 'ti - —
The proposed plat creates one lot for _ Site
the existing home and two lots for .: iir. ii
r
new single-family homes. Due to the Ik
slopes on the property and the -';' . "* _
wooded nature of the site,the lots are '• ' thr
— -_-
much larger than the minimum lot ;. ; + = G.
size required by the ordinance. The \ _ _ i
lots are between 1 and 2 acres. ' I. +' *,
Vehicular access to the two new
! mi . '
Staff Report— Hueler Property
05/04/17
Pg. 2
homes is being provided by private driveways extending from the existing Riverview Road right of
way through proposed Lot 1. Utility access and utility easements to each new home will also be
provided near each driveway and through proposed Lot 1.
STEEP SLOPES AND BLUFF
The property contains significant steep slopes. An area in the southwest corner of the property meets
the definition of bluff. The bluff is identified on the preliminary plat and a conservation easement is
proposed to be provided to protect the bluff area.The bluff setback and bluff impact zone are shown
incorrectly on the preliminary plat. The correct boundaries are shown in the sketch below. A
condition of approval has been added requiring the applicant to revise the preliminary plat to show
the correct boundaries as provided by the City.
-
`•31T BLUFF- - _ lu .I - Bluff Impact Zone + 1
- •SET. ACK i •:- 4 ' and Bluff Setback i ,f xo.o -
2d' BLUFF - 1 I only apply to the - "'•
I j.. -:Top of Bluff Trim f - Remove Bluff Impact'
IMPACT ZOq•. here. f'•. Zone and Buff
i. •` -. '.- EASEMENT FA . Setback at sides and
- o&&U_EASPAENT bluff bottom of blu .
)/ ' ' li --. , -
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TREE REPLACEMENT
There are 1,991 caliper inches of significant trees and 248 caliper inches of heritage trees on the
property. Based on the ordinance that was in place at the time this application was considered
complete,tree replacement is not required for this project as proposed due to the number of heritage
trees being preserved. However,if the tree removal based on the actual construction activity exceeds
the number of caliper inches of heritage trees on the property, tree replacement will be needed.
Staff Report— Hueler Property
05/04/17
Pg. 3
PHASING
The applicant is proposing to final plat this project in 2 phases.The first final plat will likely include
lots currently identified as Lots 1 and 3,with Lot 2 being platted as an outlot. If the decision is made
to construct a home on proposed Lot 2, a second final plat will be required to plat the outlot into a
single lot/block.
UTILITIES
The current home is served with municipal sanitary sewer and water via private services within
public right-of-way.Public utility mains will be extended down the Riverview Road right of way to
serve the new lots.New services for the existing home must be provided that align with the existing
driveway from the new mains. The existing home must connect to the new services that will be
provided with the public utility main extensions. Proposed Lot 2 will require a private pumped
system as gravity sanitary sewer is not possible due to the elevation of proposed Lot 2. The public
utilities shall be installed prior to the issuance of an occupancy permit for the construction of the first
new home. The existing home shall be immediately connected to the new services when the public
utilities are installed. The homes on proposed Lots 2 and 3 will have sprinkler systems for fire
suppression. The water services to proposed Lots 2 and 3 shall be sized to accommodate sprinkler
systems.
SPECIAL ASSESSMENTS
This property is subject to trunk sewer and watermain assessments.A special assessment agreement
will be required covering the total amount of trunk assessments. The deferred assessment for
previous storm sewer improvements is also applicable.The deferred assessments will be activated by
the City upon the release of the first final plat and shall be collected over a 5 year period.
GRADING AND LAND ALTERATION
Due to the custom grading of proposed Lots 2 and 3 and the presence of bluffs and steep slopes
within the property, individual Land Alteration and Steep Slope Permits will be required for
construction of homes on proposed Lots 2 and 3.
STORMWATER
The need for stormwater management facilities will be triggered by the development and/or grading
for the second new home within the preliminary plat area.The implementation and security for these
stormwater management requirements will occur with the platting and/or grading of the second new
home to be constructed. The stormwater facility is planned at the south end of proposed Lot 2 near
the bottom of the slope. In an effort to reduce the impact of grading on the slope and reduce tree
removal,a portion of the stormwater facility will be located in the right-of-way.The City has agreed
to take over the long-term maintenance of the stormwater facility once constructed.
CULTURAL RESOURCES
The City's Cultural Resource Survey Map indicates that there are potential archeological resources
Staff Report— Hueler Property
05/04/17
Pg. 4
near the Hueler property. Given this, staff sent a copy of the plat to the State Archeologist Amanda
Gronhovd for review. Her comments are as follows:
"It looks like several burial mounds were located immediately north of the Hueler parcel, but
according to the Office of the State Archaeologist(OSA)files, many of the mounds have been
destroyed. However, since mounds were documented at this location, there is a high potential
for burials to exist in the immediately surrounding area. Thus, if the parcel is divided and sold,
I recommend that initial construction be monitored by the OSA and/or the Minnesota Indian
Affairs Council (MIAC). "
Staff has included a condition of approval requiring that someone from the Office of the State
Archeologist and/or the Minnesota Indian Affairs Council be on-site during grading and excavation
activities for the utilities and the new homes and during the grading for the stormwater management
facility and infrastructure.
The Heritage Preservation Commission has submitted a grant application and a request for proposals
for a Phase 1 survey of several sites south of the Hueler property and in the area known as Townsite
of Hennepin to help identify and assess the sites archeological nature and potential long term plans
for each area.
In addition,there is an old foundation on the southern end of the property that is partly on the Hueler
property and partly in the right-of-way. The City believes the foundation to be the remnants of an
old blacksmith's shop in what is referred to as the Townsite of Hennepin,which is thought to be near
this foundation. This potentially historic structure may require additional precautions to protect it
during grading activities for the stormwater management facility and infrastructure.
LOT CONFIGURATION/DRIVEWAY ACCESS
A portion of the existing driveway to the property is located within Riverview Road right of way.
Proposed Lots 2 and 3 would also utilize this driveway location. The current plan includes extending
long driveways from this common driveway within the public right of way through proposed Lot 1 to
serve proposed Lots 2 and 3. The driveways within private property shall be 12 feet wide to
accommodate emergency vehicles. As planned, these driveways cross over proposed Lot 1 and
access would be allowed by private easement. This results in a number of encumbrances on
proposed Lot 1, including utility and access easements. Staff recommended that the applicant
consider the use of flag lots so that the driveways and utilities would be on each respective lot. This
would eliminate the need for easements and agreements and seemed to be a cleaner ways to deal with
long driveways to the new lots. Staff determined that the flag lots could be designed so that they
would meet the minimum lot width standards and there would not be a need for waivers. In the
project narrative, the applicant indicates that they reviewed the configuration with flag lots and
ultimately decided not to change the plat.
The common shared driveway within the Riverview Road right of way will require an encroachment
Staff Report— Hueler Property
05/04/17
Pg. 5
or similar agreement with the City for authorization to maintain the private driveway within public
right of way. All maintenance and snowplowing of the private driveways will be the responsibility
of the owners of proposed Lots 1-3 and must be addressed in the Private Driveway and Utility
Easement and agreement.
NEIGHBORHOOD MEETING
The applicant held a neighborhood meeting on April 20, 2017. Invitations were mailed to 70
properties. Four people attended the meeting and the applicant received two emails from notified
property owners.
STAFF RECOMMENDATION
Recommend approval of the following requests:
• Preliminary Plat of 1 lot into 3 single-family lots 4.46 acres
This is based on plans stamp dated April 27, 2017 and the Staff Report dated May 4, 2017 and
the following conditions:
1. Prior to the 1st reading at City Council, the proponent shall:
A. Revise the bluff impact zone and the bluff setback on the preliminary plat as indicated
in the drawing provided by the City and as shown in this Staff Report.
B. Add the soil amendments requirements and seed mix to the Basin Cross Section
shown on the preliminary plat.
C. Revise the label on the preliminary plat identifying the driveway easement. The
easement shall be labeled as "Private Driveway and Utility Easement."
2. Prior to release of the first final plat, the proponent shall:
A. Sign special assessment agreement for City trunk sewer and water assessment fees.
B. Pay the deferred assessments over a 5 year period once it is activated by the City prior
to the release of the final plat.
C. Pay the appropriate cash park fees for proposed Lot 1.
D. Provide copies of a draft Private Driveway and Utility Easement and agreement. The
agreement shall address the 12 foot width of the driveways,joint access, maintenance,
and replacement of the private driveways and private utilities over proposed Lot 1 for
review and approval by the City Engineer. Upon recording the final plat, the
Agreement as approved by the City shall be recorded with the Hennepin County
Recorder/Registrar of Title and a recorded copy delivered to the City.
E. Submit a bond, letter of credit or cash deposit("security") which guarantees
completion of all public utility improvements equivalent to 125% of the cost of the
improvements.
F. Enter into an Encroachment Agreement with the City regarding the use of Riverview
Road right of way for a private driveway. The Agreement must address the
Staff Report— Hueler Property
05/04/17
Pg. 6
maintenance of the private driveway. Maintenance is not the responsibility of the City
and is the responsibility of the owners of proposed Lots 1, 2, and 3.
G. Provide a conservation easement in favor of the City over the bluff and bluff impact
zone as indicated on the plans.
3. Prior to land alteration permit issuance, the proponent shall:
A. Submit separate Land Alteration and Steep Slope Permits for each of proposed Lots 2
and 3.
B. Include the construction details for the stormwater management facility and
infrastructure with the Land Alteration Permit for proposed Lot 2 or the second new
home construction. The stormwater management facility and infrastructure shall be
constructed concurrently with the home construction of proposed Lot 2 (or the second
new home construction if phasing occurs differently than proposed) and financial
security for the stormwater management facility and infrastructure shall be provided
with land alteration permit. During construction of the stormwater management
facility and infrastructure, additional precautions may be necessary to protect the
potentially historic structure/foundation as determined by the City.
C. Submit a land alteration bond, letter of credit, or escrow surety equivalent to 125% of
the cost of the land alteration.
D. Submit detailed storm water runoff, street and erosion control plans for review and
approval by the City Engineer.
E. Arrange for the Office of the State Archeologist and/or the Minnesota Indian Affairs
Council to be on-site during all grading and excavation activities associated with this
project and provide the names of the individuals that will be on-site with the Land
Alteration Permit.
F. Notify the City 48 hours in advance of grading.
G. Install erosion control at the grading limits of the property for review and approval by
the City.
4. Prior to building permit issuance for each of proposed Lots 2 and 3, the proponent shall:
A. Pay the appropriate cash park fees.
B. Obtain issuance of a Land Alteration Permit and a Steep Slope Permit.
C. Provide details of the sprinkler systems in the homes.
D. Arrange for the Office of the State Archeologist and/or the Minnesota Indian Affairs
Council to be on-site during excavation and grading for the new homes and provide
the names of the individuals that will be on-site to the Building Inspections
Department.
5. Prior to the issuance of an occupancy permit for the first home to be constructed, the
proponent shall:
Staff Report— Hueler Property
05/04/17
Pg. 7
A. Install the public sewer and water in Riverview Road and install the private services to
the property lines for proposed Lots 1, 2, and 3.
B. Reconstruct the shared private driveway within the Riverview Road right of way as
indicated on the plans.
Guide Plan Map: Hueler Property Preliminary Platn
Address: 12300 Riverview Road
Eden Prairie, MN 55347
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Rural Residential 0.10 Units/Acre Neighborhood Commercial N
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—B Minor Arterial DATE Approved 03-19-03 DATE Revised 12-06-06
nMedium Density Residential/Office - Park/Open Space —Major Collector DATE Revised 01-07-05 DATE Revised 03-01-07
DATE Revised 11-07-05 DATE Revised 06-01-07 EDEN
I High Density Residential 10-40 Units/Acre Public/Quasi-Public DATE Revised 02-23-06 DATE Revised 10-01-07
Minor Collector
DATE Revised 03-23-06 DATE Revised 03-01-08
nAirport Golf Course DATE Revised 06-23-06 DATE Revised 03-01-09
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Aerial Map: Hueler Property Preliminary Plat
Address: 12300 Riverview Road
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UNAPPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY,MAY 8, 2017 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Travis Wuttke, Ann Higgins, Charles
Weber, Andrew Pieper, Ed Farr, Mark Freiberg,
Michael DeSanctis, Christopher Villareal
CITY STAFF: Beth Novak-Krebs, Senior Planner
Rod Rue, City Engineer
Matt Bourne, Manager of Parks and Natural Resources
Julie Krull, Recording Secretary
I. CALL THE MEETING TO ORDER
Chair Pieper called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE —ROLL CALL
Weber was absent.
IIII. APPROVAL OF AGENDA
MOTION: Kirk moved, seconded by Higgins, to approve the agenda. Motion carried
8-0.
IV. MINUTES
A. PLANNING COMMISSION MEETING HELD ON APRIL 24, 2017
Wuttke had a change on page 3,paragraph 5, last sentence. He would like it to
read, "Wuttke stated there appears to be more risk on the developers."
Wuttke had a change on page 4,paragraph 9, first sentence. He would like it to
read, "Wuttke stated again his concern with the other entities pushing for changes
to the city's ordinances."
MOTION: Wuttke moved, seconded by Farr, to approve the amended Planning
Commission minutes dated April 24, 2017. Motion carried 8-0.
PLANNING COMMISSION MINUTES
May 8, 2017
Page 2
V. INFORMATIONAL MEETINGS
VI. PUBLIC MEETINGS
VII. PUBLIC HEARINGS
A. HUELER PROPERTY
Location: 12300 Riverview Road
Request for:
• Preliminary Plat of one lot into three lots on 4.46 acres
Dan Blake, consultant representing the owners, presented the proposal. Mr. Blake
gave an overview of the site and showed a diagram of the property from 1937 for
history of the site and compared it to a current aerial photograph. He showed where
the current house is and stated it will remain on the property. He pointed out the
site is slopped, meeting the definition for steep slope. There are no wetlands on the
property. There are a lot of native oaks and cedar trees on the property, along with
a lot of buck thorn. Mr. Blake said the site is very large but does come with a lot of
issues. They had thought of constructing multifamily villas and 5 single family lots
on the property but felt it would not work for the site, so that is where they came up
with the plan to have three fairly large lots on the property. Mr. Blake pointed out
the three lots would meet the zoning requirements. They are not sure what size the
houses will be, but know they will be larger. The existing driveway, where the
current house is located, will remain. The road running north to south will be
rebuilt as sewer and water will be added to the area. He stated staff wanted him
look at flag lots,but he felt they would retain more flexibility if they did not go with
that type of lot. Mr. Blake pointed out the staff report has a lot of conditions and
said they are in agreement with those. He also stated they had a neighborhood
meeting and only four homeowners came. They were mainly interested in what
type of housing was going to be built in the area. Mr. Blake said he did not know
the exact price point of the homes but knew they would be larger.
DeSanctis asked about the heritage trees on the property and how will they be
protected during construction. Mr. Blake said the construction will not impact the
heritage trees. He also pointed out because of the steep slopes, each lot will have its
own land alteration permit..
Chair Pieper asked Novak-Krebs to review the staff report. Novak-Krebs said this
is consistent with the zoning and guide plan. She did say it is a unique site. It is
slopped and wooded. There is a bluff and there may be archeological artifacts on
the site.. There are a number of conditions listed in the staff report because of
timing of the development and the need to make sure the responsibilities and other
details were carefully planned. Staff is recommending approval based on the
conditions in the staff report.
PLANNING COMMISSION MINUTES
May 8, 2017
Page 3
Chair Pieper opened the meeting up for public input. Paul Schnebel, a resident in
the area, said he is concerned with the project and pointed out he never received a
neighborhood meeting letter. He stated ten years ago, 10 to 12 homes were to be
developed on this property but could not because of run-off and he would like to
know what has changed since then. He also stated the driveway on this site is right
by his fence. Mr. Schnebel asked what the time frame for this property would be.
Chair Pieper asked Mr. Schnebel where his home is located. Mr. Schnebel said it is
located north of lot 3.
Mr. Blake said the final plat has to be submitted within two years. Chair Pieper
asked if notices were sent out to all the neighbors. Mr. Blake said he would look at
the list again,but he did get that list from city staff,which uses the information
from Hennepin County.
DeSanctis asked what would be the engineering practices used to protect the soil on
the bluffs from heavy rain. Mr. Blank said he does not have a specific answer but
that is why they are not building many houses and trying to retain the trees and land
cover.
Kirk asked for city staff's viewpoint of a steep slope and pre-cautions. Rue said
there will be a steep slope permit which will entail more engineering. Wuttke asked
what the delineations of steep slopes are for this property. Rue said anything over
12%would be considered steep, which is most of the property. What constitutes a
bluff is a 30% grade on a bluff with a height of 25 feet or more. These are standards
developed by the Department of Natural Resources.
Kirk commented the city staff has done a good job with stringent requirements and
the developer has done a good job with the placement of lots.
Farr asked about Riverview Road right-away and is there a reason why this would
not be made into a private drive and vacate the right of way. In the preliminary plat
there in no connecting utilities to units one and two. Rue said Riverview Road
needs access to the river bottom. The right of way has been established for 100
years so it will stay as is. In regards to the driveway easement, they are working on
that. The easement is also consistent with the City's standards. Mr. Blank said in
regards to the normal utilities easements and drainage easements; they will serve
one lot at a time. There will be no infrastructure there.
Freiberg said he was previously on the Heritage Preservation Committee and asked
what if something historical or significant was found on site. Novak-Krebs said if it
is significant it would most likely just impact the grading of the stormwater
management facility through the land alteration permit, the city can require
protection of the foundation during grading. Higgins concurred with Novak-Krebs.
PLANNING COMMISSION MINUTES
May 8, 2017
Page 4
Farr said he heard the home that is on site was called historical and asked if that was
noted somewhere. Higgins said it was not noted anywhere. She also commented
there is typically very little left of these remnants as they have all been washed
away by water. She does not anticipate anything major being found.
Kirk commented it sounded like homework has been done for this project. Chair
Pieper concurred with Kirk's comment and added it is a good project.
MOTION: Kirk moved, seconded by DeSanctis to close the public hearing.
Motion carried 8-0.
MOTION: Kirk moved, seconded Freiberg to recommend approval of Preliminary
Plat of one lot into three lots on 4.46 acres based on information outlined in the
Staff Report dated May 4, 2017 and the plans stamp dated April 27, 2017. Motion
carried 8-0.
VIII. PLANNERS' REPORT
There was no Planners' report
IX. MEMBERS' REPORT
Wuttke asked in regards to tonight's public hearing, since there were no deviations from
code why would there be 23 bullet points of recommendations. Freiberg stated he
considered it to be a cautious approach because it's a unique site.
X. CONTINUING BUSINESS
XI. NEW BUSINESS
XII. ADJOURNMENT
MOTION: Freiberg moved, seconded by Higgins, to adjourn the Planning Commission
meeting. Motion carried 8-0.
Chair Pieper adjourned the meeting at 7:58 p.m.
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: IC # 08-5713 ITEM NO.:
Leslie Stovring Approve First Reading of an Ordinance Amending IX.B.
Public Works/Environmental City Code Section 11.51, Standards for Protection
of Wetland
Requested Action
Move to: Close the Public Hearing; and
Approve First Reading of an Ordinance Amending City Code Section 11.51, Standards
for Protection of Wetlands.
Synopsis
City Code Section 11.51 is being amended in response to comments received from the Lower
Minnesota River Watershed District. The revisions bring the wetland code up to date with current
state law and clarify process and procedures related to wetland applications and review.
Background Information
Eden Prairie adopted the wetland protection code (City Code Section 11.51) on February 10, 2000.
The Wetland Protection Code was developed to conserve and protect wetlands and their wetland
buffers. The intent is to avoid the alteration and destruction of wetlands and their buffer strips. The
City Code relating to standards for protection of wetlands required updating to meet comments
received during the City's Local Water Management Plan update. During this process,
modifications were made to update references, simplify instructions and better organize procedures
and requirements.
The recommended revisions are as follows:
• Reorganized Sections and added subheads to assist in finding relevant information.
• Added ability to request the Environmental Coordinator to waive the wetland determination
requirement(Subd. 6.A). For example, if the proposal is to redevelop an existing parking lot
a wetland determination report would not be required.
• Added clarification for non-growing season application submittals for the processes and
risks of submittals during the winter (Subd. 6.D). Non-growing season delineations are
conducted at a time when not all wetland parameters can be clearly identified and may be
inaccurate. Potential risks include items such as delineations that are not inclusive of all
wetland areas or that are overly conservative. For planning purposes an off-season
delineation is typically conservative and no changes are required. However the risk is that
areas are missed and the plans may have to be modified to address these areas.
• Added language that wetland fill is not required to create wetland buffer for any proposed
project(Subd. 8.F). The previous code section only addressed road construction.
• Divided requirements for wetlands in general (Subd. 4) from development review
requirements (Subd. 5).
• Modified the setback encroachment language to allow up to 10% of the structure setback to
include structures without a need for a variance (Subd. 12.B). Previously this was allowed
with Environmental Coordinator approval.
• Provided clarification between structure setbacks for wetland buffers and setbacks as
referenced elsewhere in City code (Subd. 3.K).
• Removed information that is duplicated in State Statutes.
• Revised references to updated documents and revisions in State Rules and Statutes
• Added a reference to follow the watershed district requirements for the area in which the
project is located (Subd. 5.E). The current section only references the Riley Purgatory Bluff
Creek and Nine Mile Creek Watershed Districts. This modification was requested by Lower
Minnesota River Watershed District during the Local Water Management Plan comment
period. The reference does help coordinate permitting efforts resulting in fewer surprises or
risks of change after watershed district review.
Attached are copies of the draft ordinance and the existing code language. Due to the extensive
reorganization of this section, a redline copy was not prepared.
The Planning Commission reviewed the City Code Amendment on April 24, 2017, and was
approved with a unanimous vote.
Attachments
• Existing City Code
• Ordinance
EXISTING CODE SECTION
SECTION 11.51. STANDARDS FOR THE PROTECTION OF WETLANDS
Subd. 1. Preamble.
This Code hereby incorporates by reference the Wetlands Conservation Act [Minnesota Statutes
103G.221 et seq. (herein after referred to as the WCA)] and Minnesota Rules Chapter 8420. All
wetlands, as defined in Section 11.51, Subd. 3 of this Code, including Public Waters and Public
Waters Wetlands governed by Minn. Stat. 103G.005 and those governed by the U.S. Army
Corps of Engineers, are covered by this Code. Standards outlined in this Code have precedence
over WCA in situations where the City Code is more restrictive than WCA. The following
watershed districts are located in the City:
1. Lower Minnesota River
2. Nine Mile Creek
3. Riley Purgatory Bluff Creek
The City is the acting Local Government Unit (LGU) for the Lower Minnesota River and Riley
Purgatory Bluff Creek Watershed Districts.
Each reference in this Section to statutes, codes, regulations or rules constitutes a reference to the
statute, code, regulation or rule as may be amended from time to time.
Subd. 2. Purpose.
Through the adoption and enforcement of this Code, the City shall promote the general health,
safety, and welfare of its residents by both conserving and protecting wetlands and requiring
sound management practices as provided for in the WCA when development occurs in the
vicinity of wetlands. The intent of this Code is to avoid alteration and destruction of wetlands.
By implementation of this Code, the City seeks to accomplish the following:
1. Balance the need to preserve and protect natural resources and systems with both the rights
of private property owners and the need to support the efficient use of developable land
within the City;
2. Promote water quality by maintaining the ability of wetlands to recharge ground water and
receive the discharge of ground water, to prevent soil erosion, and to retain sediment,
nutrients and toxicants in wetland buffer strip areas before it discharges into community
wetlands, lakes and streams, thus avoiding the contamination and eutrophication of these
water features;
3. Reduce human disturbances to wetlands by providing a visual and physical transition from
surrounding yards; and
City Code Section 11.51—Standards for the Protection of Wetlands
Page 1
4. Provide wildlife habitat and thereby support the maintenance of diversity of both plant and
animal species within the City.
Subd. 3. Definitions.
The following terms, as used in this Section, shall have the meanings stated. Terms not defined
shall have the meaning as stated in Section 11.02 of this Code:
A. "Applicant" — The "Applicant" means the person submitting a Development Application
to the City.
B. "City Engineer"—The "City Engineer" means the City Engineer or his/her designee."
C. "City Wetland Map" — The "City Wetland Map" is referenced as the City's Water Body
Map as developed for the City's Local Water Management Plan and as amended from
time to time as wetland, lake and stormwater pond conditions change or new information
is collected. The City map adopted by this ordinance shall be prima facie evidence of the
location and classification of a wetland.
D. Combined Wetland Permit Application—An application form provided by the Minnesota
Board of Water and Soil Resources (BWSR) for water and wetland projects affecting
lakes, rivers, streams or wetlands. The Combined Wetland Permit Application is a single
form that is completed and submitted to the Local Government Unit (LGU), the
Department of Natural Resources (DNR), the Hennepin Conservation District (Hennepin
County) and the U.S. Army Corps of Engineers (USACOE) for review and approval.
E. "Development Application" — "Development Application" includes but is not limited to
applications for Land Development, Site Plan Review, Planned Unit Development,
rezoning, platting, land alteration, wetland alteration, wetland no-loss determination or
Wetland Replacement.
F. "Environmental Coordinator" — The "Environmental Coordinator" means the
Environmental Coordinator or his/her designee.
G. "Local Government Unit"—The "Local Government Unit" (LGU) is a city council, town
board, watershed management organization under Minnesota Statutes Section 103B.205,
soil and water conservation district or their delegate. In cases where activity or
replacement will occur on state or federal land, the agency with administrative
responsibility for that land is the LGU.
H. "MinRAM" — The Minnesota Routine Assessment Methodology (MinRAM) as
referenced in Minnesota Rules Chapter 8420. MinRAM is a field tool used to assess
wetland functions on a qualitative basis. Functions include items such as vegetative
diversity and integrity; wildlife habitat; water quality protection; flood & stormwater
City Code Section 11.51—Standards for the Protection of Wetlands
Page 2
attenuation; recreation, aesthetics, education & science; fishery habitat; shoreline
protection; groundwater interaction; and commercial uses.
I. "Native Vegetation" - Plant species indigenous to Minnesota, or that expand their range
into Minnesota without being intentionally or unintentionally introduced by human
activity, and are classified as native in the Minnesota Plant Database (Minnesota DNR,
2002 or as amended). Native Vegetation does not include Weeds.
J. "No-Loss Determination" — An application to the Local Government Unit (LGU) to
evaluate whether the proposed work will result in a loss of wetland within the property.
This would include activities listed in Minnesota Rules Section 8420.0415. The
landowner is responsible for submitting the proof necessary to show qualification for the
claim. The LGU may evaluate evidence for a no-loss claim without making a
determination.
K. "Public Value Credit (PVC)" —Wetland replacement credit that can only be used for the
portion of wetland replacement requiring greater than a 1:1 ratio of wetland fill to
wetland replacement as allowed by Minnesota Rules 8420.
L. "Setback" — The minimum horizontal distance between a structure and the nearest edge
of the wetland buffer strip.
M. "Sequencing Flexibility" — Sequencing Flexibility is implemented after all alternatives
have been considered in accordance with Minnesota Rules 8420.0520 and Subd. 11.51,
Section 4 of this Code. A "Sequencing Flexibility Report" must be provided if
sequencing flexibility is requested to document that these conditions have been met and
the proposed action or alternative.
N. "Structure" — A "Structure" means a Structure as defined in Section 11.02, 62 of this
Code.
O. "Technical Evaluation Panel" —A "Technical Evaluation Panel" (TEP) is established for
each LGU under Minnesota Rules 8420.0240. The TEP assists the LGU in making
technical findings and provides recommendations for projects involving wetland
alteration or wetland impacts at the request of the LGU, landowner or a member of the
TEP.
The TEP must include at least one technical representative from each of the following:
• Board of Water and Soil Resources (BWSR)
• Hennepin Conservation District (Hennepin County)
• Local Government Unit(LGU)
For projects involving public wetlands or affecting wetlands adjacent to public waters or
public waters wetlands, the TEP shall include a technical professional employee of the
DNR. The LGU or TEP may invite additional expertise to assist in the decisions. The
City Code Section 11.51—Standards for the Protection of Wetlands
Page 3
TEP shall be coordinated by the LGU.
P. "Weeds" - Weeds are (i) noxious weeds as defined and designated pursuant to the
"Minnesota noxious weed law", Minnesota Statutes, Sections 18.76-18.88, or (ii) any
volunteer plants, such as but not limited to spotted knapweed (Centaurea maculosa) or
burdock (Arctium minus). For the purposes of this definition, weeds do not include
dandelions or clover. The City Weed Inspector and/or Assistant City Weed Inspector
shall maintain a current list of volunteer plants that are prohibited.
Q. "Wetland" - Lands transitional between terrestrial and aquatic systems, either created or
natural, where the water table is usually at or near the surface or the land is covered by
shallow water. For purposes of this definition, wetlands must:
• Have a predominance of hydric soils;
• Be inundated or saturated by surface or ground water at a frequency and duration
sufficient to support a prevalence of hydrophytic vegetation typically adapted for life
in saturated soil conditions; and
• Under normal circumstances support a prevalence of hydrophytic vegetation.
R. "Wetland Alteration" — Alteration of a wetland includes changes to the wetland and/or
wetland buffer strip in regards to size, depth or contour; dredging; tilling; damming;
alteration of the watercourse; ditching; tiling; grading; draining; discharge of water;
appropriation of water; changes in vegetation; or otherwise altering or destroying a
wetland or wetland buffer or their functions. Alterations would not include Native
Vegetation plantings or selective clearing or pruning of prohibited or restricted noxious
weeds as defined in Minnesota Rules Sections 1505.0730 to 1505.0750, unless within a
Conservation Easement in which case submission of and written approval by the City of a
Vegetation Management Plan on a form provided by the City is required.
S. "Wetland Buffer Strip" - An area of vegetated ground cover around the perimeter of a
wetland that, either in its natural condition or through intervention, has the characteristics
of a Buffer as defined in Section 11.02, Subd. 7 of this Code, "Buffer". A "Wetland
Buffer Strip Evaluation Report" is a report summarizing the results of an evaluation of
the wetland and Wetland Buffer Strip in relation to the requirements defined in Section
11.51 Subd. 8 of this Code.
T. "Wetland Delineation" — An assessment tool utilized to determine the boundary of a
wetland using the US Army Corps of Engineers Wetland Delineation Manual (January
1987) as well as any additional boundary determination requirements established in
Minnesota Rules Chapter 8420. A "Wetland Delineation Report" is a document that
summarizes the observations, results and conclusions performed during the assessment
when wetlands are present on the property.
U. "Wetland Determination" — An assessment conducted utilizing the US Army Corps of
Engineers Wetland Delineation Manual (January 1987) to determine whether a wetland is
present within the property that may be impacted by a proposed project. A "Wetland
City Code Section 11.51—Standards for the Protection of Wetlands
Page 4
Determination Report" documents the conditions that lead to the conclusion that wetlands
may or may not be present on the property.
V. "Wetland Plan" — A summary of all work items to be completed in relation to any
wetland alteration, hydrology monitoring, or wetland or wetland buffer strip restoration,
replacement, or construction and the estimated cost for each item. Work items include,
but are not limited to, wetland buffer strip monument purchase and installation; Weed
control; landscaping within the wetland or wetland buffer strip; wetland or wetland buffer
strip restoration; wetland and wetland buffer strip monitoring; wetland replacement
monitoring; or any items determined to be incomplete during the development review
process.
W. "Wetland Replacement" —Wetland habitat enhancement; wetland creation; restoration of
wetland habitat or functions; wetland construction; wetland replacement; wetland
banking; wetland buffer habitat creation; wetland enhancement; or stormwater system
construction to enhance water quality. As a result New Wetland Credit (NWC) and/or
Public Value Credit (PVC) are established for replacement of wetland impacts, loss of
public values of the wetland functions or Wetland Alterations. A Wetland Replacement
Plan summarizes the Wetland Alteration and the method in which the Wetland Alteration
and/or loss of wetland function will be replaced as required in Minnesota Rules 8420.
X. "Wetlands, Exceptional Quality" - Exceptional Quality wetlands have an exceptional
vegetative diversity and integrity function, based on the results of MinRAM. They
typically have an undisturbed plant community or a plant community that is sufficiently
recovered from past disturbances such that it closely represents pre-European settlement
conditions. The wetlands contain an abundance of different plant species with
dominance evenly spread among several species. They will contain very few non-native
species and they may have or previously had rare, threatened or endangered plant species.
Invasive or exotic plant species are either absent or limited to small areas where some
disturbance has occurred. These wetlands exhibit no evidence of significant man-induced
water level fluctuation. Reference wetlands established in the City's "Comprehensive
Wetland Protection and Management Plan" or "Local Water Management Plan" are also
included in this category.
Y. "Wetlands, High Quality" - High quality wetlands have a high vegetative diversity and
integrity function, based on the results of MinRAM, and are still generally in their natural
state. They tend to show less evidence of adverse effects of surrounding land uses.
Exotic and invasive plant species may be present and species dominance may not be
evenly distributed among several species. There tends to be little evidence of water level
fluctuation due to storms and their shorelines are stable with little evidence of erosion.
They show little if any evidence of human influences resulting in higher levels of species
diversity, wildlife habitat and ecological stability.
Z. "Wetlands, Moderate Quality" - Moderate quality wetlands have a moderate vegetative
diversity and integrity function, based on the results of MinRAM. They have a slightly
higher number of native, non-invasive plant species present than low quality wetlands,
City Code Section 11.51—Standards for the Protection of Wetlands
Page 5
often with small pockets of indigenous species within larger areas dominated by non-
native, invasive, exotic or weed species. Their relatively greater species diversity results
in slightly better wildlife habitat. They exhibit evidence of relatively less fluctuation in
water level in response to storms and less evidence of shoreline erosion than low quality
wetlands. They also exhibit relatively less evidence of human influences and therefore,
tend to be of a higher aesthetic quality than low quality wetlands.
AA. "Wetlands, Low Quality" - Wetlands included in this category have a low vegetative
diversity and integrity functions, based on MinRAM, and have been substantially altered
by activities such as agricultural or urban development that caused over-nitrification, soil
erosion, sedimentation and/or water quality degradation. As a result of these factors
these wetlands exhibit low levels of vegetation diversity; overcrowding and dominance of
invasive or non-native species such as reed canary grass, cattails and purple loosestrife;
and a related reduction in the quality of wildlife habitat. These wetlands may also tend to
exhibit extreme water level fluctuations in response to rain events and show evidence of
shoreline erosion. These wetlands do provide for water quality and serve an important
role in protecting water quality downstream.
BB. "Wetland Type" — The "Wetland Type" for each water regime will be determined in
accordance with United States Fish and Wildlife Service Circular No. 30 (1971 Edition),
Classification of Wetlands and Deepwater Habitats of the United States (Cowardin et al.
1979), Eggers and Reed (1997) and Minnesota Rules Chapter 8420. Each wetland type,
which represents at least 10% of the vegetated wetland, including submergent vegetation,
must be classified. For Wetland Replacement Plans, the wetland community
classification listed in Minnesota Rules 8420.0111 Subp. 75 must be used to determine
wetland replacement ratios.
CC. "Wildlife Habitat" - Plant communities that support wildlife in a natural, undomesticated
state.
DD. "Yard" — That portion of a lot not occupied by a Structure. Yard does not include any
wetlands or wetland buffer strips on the property.
Subd. 4. General Provisions — Identification, Evaluation, Delineation, Replacement,
Testing and Reporting Requirements.
A. This Code shall apply to all lands containing wetlands and lands within the setback and
wetland buffer strips required by this Code. Wetlands shall be subject to the
requirements established herein, as well as restrictions and requirements established by
other applicable Federal, State, and City ordinances and regulations. Nothing herein shall
be construed to allow anything otherwise prohibited in the zoning district where the
wetland is located. This Code establishes four wetland classifications as defined in
Section 11.51, Subd. 3 of this Code; Exceptional Quality, High Quality, Moderate
Quality, and Low Quality.
B. The presence or absence of a wetland on the City Wetland Map does not represent a
City Code Section 11.51—Standards for the Protection of Wetlands
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definitive determination as to whether a wetland covered by this Code is or is not present.
Wetlands that are identified during site specific delineation activities but do not appear on
the City Wetland Map are still subject to the provisions of this Code.
C. Additional requirements for wetland identification, delineation, replacement, testing,
reporting and bonding within areas where the City is the acting LGU shall be in
accordance with the requirements outlined in Section 11.51, Subd. 11 of this Code as
well as those set forth in Section 11.51, Subd. 4 of this Code.
D. Activities including, but not limited to, Wetland Alteration, digging, building, paving,
mowing, cutting, dumping, yard waste disposal, fertilizer application, placing of debris,
planting of non-native vegetation and removal of vegetation are prohibited in wetland
areas. Invasive non-Native Vegetation, such as European or glossy buckthorn and
noxious weeds may be removed unless the area is in a Conservation Easement, in which
case a Vegetation Management Plan on a form provided by the City is required.
E. An Applicant must determine whether a wetland exists on a subject property or within the
setback from a wetland on an adjacent property. The following report(s) must be
provided based on site conditions.
1. If no wetlands are present, the Applicant must document site conditions in a
Wetland Determination Report that includes evaluation of vegetation, hydrology
and soil conditions.
2. If a wetland is present, the Applicant must delineate and document the boundary
of the wetland(s) and the Wetland Type(s) in a Wetland Delineation Report in
accordance with City and WCA requirements and document the conditions of the
wetland buffer strip in a Wetland Buffer Strip Evaluation Report in accordance
with Section 11.51, Subd. 8 of this Code.
F. If a wetland(s) is present, a determination of the function and value of the wetland(s)
using the most recent version of MinRAM or other approved assessment methodology
under Minnesota Rules Chapter 8420 must be completed by the Applicant.
The MinRAM assessment must be submitted to the Environmental Coordinator with the
Wetland Delineation Report.
G. Wetland Determination, Wetland Delineation and Wetland Buffer Strip Evaluation
Reports shall be valid for 3 years from the date of the field delineation for these reports
unless the Environmental Coordinator determines that the report is no longer valid on a
sooner date due to changes in site conditions such as in hydrology, soils or vegetation.
H. Wetland Delineation and Wetland Determination Reports shall be prepared as outlined in
Minnesota Rules Chapter 8420 and in the U.S. Army Corps of Engineers "Guidelines for
Submitting Wetland Delineations to the St. Paul District Corps of Engineers and Local
Units of Government in the State of Minnesota" (Publication 96-01078-SDE) and the
City Code Section 11.51—Standards for the Protection of Wetlands
Page 7
2010 "Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Midwest Region, Version 2" (Publication ERDC/EL TR-10-16) and must include
information necessary for the City to determine the wetland boundary and Wetland Type,
including wetland delineation field data sheets, survey of the wetland evaluation area, soil
analysis data, vegetation data and hydrology information both within and outside of the
proposed wetland boundary.
I. Wetland Delineation, Wetland Delineation Reports, Wetland Determination Reports and
MinRAM assessments conducted or completed outside of the growing season will not be
accepted for final review and approval by the City until the following growing season.
Determination of non-growing season conditions will be in accordance with the
"Guidelines for Submitting Wetland Delineations to the St. Paul District Corps of
Engineers (COE) and Local Units of Government in the State of Minnesota" issued on
April 17, 1996 (Publication 96-01078-SDE), unless the vegetation cataloging or
hydrology conditions are, in the judgment of the Environmental Coordinator,unreliable.
Approvals may be granted for Wetland Delineation, Wetland Delineation Reports,
Wetland Determination Reports and MinRAM assessments conducted during the
growing season, but submitted during the non-growing season, if the Environmental
Coordinator determines there is sufficient information in the report and visible in the field
at the time of the field verification to assess the three wetland parameters (hydrophytic
vegetation, hydric soils and hydrology) in relation to placement of the wetland
delineation line. If proper assessment of the delineation is not possible during the non-
growing season, the City would consider the Development Application incomplete until
such time that appropriate field verification is possible. A Preliminary Approval may be
requested during the non-growing season. Preliminary Approvals must be verified during
the growing season before any work on the project may commence. The applicant bears
all risk that revisions may be required to Development Application and the Preliminary
Approval due to the fact that the review occurred during the non-growing season.
If a MinRAM assessment is not conducted during the growing season or if it is
determined to be incomplete, the quality will be assumed as High Quality.
J. An Applicant shall not be required to field delineate wetlands on adjacent property. An
Applicant will be required to review available information, including but not limited to
the City Wetland Map, County Soil Survey Map, U.S. Fish and Wildlife Service National
Wetland Inventory (NWI) Maps, and visual information such as the presence of wetland
vegetation and hydrologic evidence on an adjacent property which can be viewed from
the subject property, to estimate the wetland boundary and Wetland Type.
K. Prior to submission of the Wetland Determination Report or Wetland Delineation Report
the Applicant must contact the Environmental Coordinator to obtain a wetland or water
body identification number and any information regarding the documented wetland,
including any existing MinRAM information, for inclusion with documentation provided
to the City. The Applicant must also contact the Environmental Coordinator to obtain a
water body identification number for any existing or proposed stormwater pond,
City Code Section 11.51—Standards for the Protection of Wetlands
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stormwater infiltration areas, or wetland replacement areas within the Development.
L. Water quality testing results must be provided by the Applicant for any Development
Application involving a wetland buffer strip of less than 100 feet for Exceptional Quality
Wetlands which contain standing water during the growing season. One water sample
must be collected each month between June and August from the surface water (within
the upper 12 inches of water) and analyzed using a methodology pre-approved in writing
by the City by an accredited laboratory for pH, conductivity, total phosphorus, soluble
reactive phosphorus, total dissolved solids, total suspended solids and chlorides. The
water quality testing results must be submitted to the Environmental Coordinator with the
Wetland Delineation Report.
M. For Development Applications involving Wetland Alteration, the Applicant must provide
written documentation to the Environmental Coordinator with the Development
Application that the sequencing steps set forth in Minnesota Rule 8420.0520 have been
met. In following these steps, the Applicant must first demonstrate that alternatives to
avoid and minimize wetland impacts have been evaluated. A minimum of three
alternative plans must be evaluated and provided to the Environmental Coordinator for
review, one of which must be a "no-impact" alternative. Wetland restoration or
expansion of existing or historic wetlands is preferred rather than creation of new
wetlands or other methods of Wetland Replacement.
N. Unavoidable impacts to wetlands must be restored or replaced on-site unless the
alternatives are not reasonably or practically available from an engineering standpoint or
if the only feasible and prudent sites available have greater ecosystem function and public
value than the proposed wetland and it is an area that is to be preserved by a
Conservation Easement or other such instrument. If impacts cannot be restored or
replaced on-site, the Applicant must evaluate alternate sites in the following order of
priority:
1. Within the City of Eden Prairie
2. Within the same subwatershed
3. Within the same watershed (Nine Mile Creek, Lower Minnesota River, Riley
Creek, Purgatory Creek, or Bluff Creek watershed)
4. Within the seven-county metropolitan area of the Minnesota River — Shakopee
major surface water watershed(No. 33)
5. Within the Minnesota River— Shakopee major surface water watershed (No. 33)
Wetland restoration or replacement must at a minimum meet the ratio requirements under
Minnesota Rules 8420.0522 to achieve full replacement of wetland function and value
unless minimum replacement ratios established by the Watershed Districts or USACOE
are greater than the WCA requirements.
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O. Sequencing flexibility will not be implemented unless alternatives have been considered
and unless the proposed replacement wetland will provide equal or greater functions and
public values as determined based on a functional assessment reviewed by the Technical
Evaluation Panel using a methodology approved by the Minnesota Board of Water and
Soil Resources (BWSR). If sequencing flexibility is requested, the Applicant must
provide all necessary information to the Environmental Coordinator with the Wetland
Replacement Plan. Flexibility in application of the sequencing steps will be considered
only if the criterion set forth in Minnesota Rule 8420.0520 Subp. 7a are met and the
wetland to be impacted has been degraded to the point where replacement would result in
a gain in function and public value or preservation of the wetland would result in
degradation of the wetland's function and values.
P. Conceptual Wetland Replacement Plans for any proposed impacts that require
replacement under WCA or U.S. Army Corps of Engineers regulatory programs must be
provided to the City by the Applicant with the Development Application. The Applicant
must contact the Environmental Coordinator to obtain a water body identification number
for use in the Wetland Replacement Plans for any replacement wetlands constructed
within the City. Final Wetland Replacement Plans must be submitted to the
Environmental Coordinator for review and approval prior to submission of the
Development Plans to the City Council for review and approval or, if the plans are not
submitted to the City Council, prior to issuance of a Building Permit for the property.
Q. If the Applicant disputes whether a wetland exists or its classification, the Applicant has
the burden to supply detailed information to the Environmental Coordinator supporting
the Applicant's assertion. This includes, but is not limited to, historical aerial
photography, topographic, hydrologic, floristic, and/or soil data deemed necessary by the
City or LGU under the WCA to determine the jurisdictional status of the wetland, its
exact boundary and its classification.
R. Wetland Buffer Strip Evaluation, Wetland Delineation, Wetland Determination, No-Loss
Determination, and Sequencing Flexibility Reports and Wetland Replacement Plans
supplied by the Applicant shall be prepared by a Minnesota Certified Wetland Delineator
in accordance with current state and federal regulations. Wetland delineators must satisfy
all certification requirements that are established by the U.S. Army Corps of Engineers
and/or BWSR or, in the absence of such certification, are determined by the
Environmental Coordinator to be a qualified wetland delineator.
S. An Annual Wetland and Wetland Buffer Strip Evaluation Report ("Annual Buffer
Report") is required if a wetland or any wetland buffer required by Section 11.51 of this
Code is located on the subject property. The Annual Buffer Report shall include an
evaluation of the Wetland and Wetland Buffer and a plan for resolving any
insufficiencies including any information the Environmental Coordinator specifically
requests. If an Annual Buffer Report is required the Developer shall submit an executed
contract with a qualified wetland consultant, as determined by the Environmental
Coordinator, who will prepare the Annual Buffer Report which evaluates the condition of
City Code Section 11.51—Standards for the Protection of Wetlands
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the wetland(s) and wetland buffer strip(s) prior to release of the final plat for any portion
of the subject property, or if there is no plat prior to approval of the Development
Application. . The Annual Buffer Report shall provide both an action plan and proposed
cost for correction of all problems identified. The first Annual Buffer Report shall be
submitted no later than November 1 of the calendar year in which construction,
preparation, grading, seeding, planting and/or monumentation of the wetland(s) and/or
wetland buffer strip(s) is completed. Thereafter, this report shall be submitted by
November 1 each year until two full growing seasons following completion of the
development have passed, at which point a Final Annual Buffer Report shall be
submitted. The Final Annual Buffer Report shall evaluate the wetland(s) and /or wetland
buffer strip(s) to determine if the wetland(s) and/or wetland buffer strip(s) remain in
compliance with all City requirements. If any unacceptable conditions or vegetation are
identified within the Annual Buffer Reports or the Final Annual Buffer Report, the
Developer shall correct the area(s) identified within ninety(90) days of submission of the
Report, or by June 15th of the following year if submitted during the non-growing season.
T. Wetland Replacement Monitoring Reports are due by November 1 each year until the
wetland replacement is determined to be complete by the LGU with advice from the
Technical Evaluation Panel as outlined in Minnesota Rules Chapter 8420 and Section
11.51, Subd. 11 of this Code.
U. It is unlawful for any person to make a false statement or omission on any application or
report. Any false statement in such application or report shall be grounds for denial of
the application or report, or if already approved, shall be grounds for revocation of the
approval.
Subd. 5. General Standards.
The following standards apply to all lands that contain and/or abut a wetland or a wetland buffer
strip:
A. Structures intended to provide access to or across a wetland or wetland buffer strip shall
be prohibited unless a permit is obtained from the City and is in conformance with
Minnesota Statutes and applicable state rules and regulations.
B. The Minnesota Pollution Control Agency's Urban Best Management Practices shall be
followed to avoid erosion and sedimentation during the construction process. In addition,
the Applicant shall follow the regulations set forth in Section 11.55 of this Code.
C. Where wetland replacement or a wetland buffer strip is required, the Applicant shall,
before the City releases the final plat or, if there is no plat approval involved, the first
building permit for the entire subject property:
1. Submit to the City Engineer and receive the City Engineer's approval of a
conservation easement for protection of the wetland and approved wetland buffer
strip. The easement must describe the boundaries of the wetland and wetland
City Code Section 11.51—Standards for the Protection of Wetlands
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buffer strips, monuments and monument locations and prohibit any Structures,
paving, mowing, introduction of non-native vegetation, cutting, filling, dumping,
yard waste disposal, fertilizer application or removal of the wetland buffer strip
monuments within the wetland buffer strip or wetland.
2. Submit evidence to the City Engineer that the approved easement document has
been recorded in the Hennepin County Recorder's/Registrar of Titles' office.
3. Submit a duplicate original of the easement document executed and
acknowledged and otherwise in form and substance acceptable for filing with the
Hennepin County Recorder/Registrar of Titles office.
4. Submit to the City Engineer and receive City Engineer's approval of a
Declaration of Covenants and Restrictions for any wetland replacement in
accordance with Minnesota Rules Chapter 8420.
5. Submit evidence to the City Engineer that the approved Declaration of Covenants
and Restrictions has been recorded in the Hennepin County Recorder's /Registrar
of Title's office.
D. Yards shall be sodded, seeded and/or mulched within six months of ceasing land
alterations in accordance with Section 11.55, Subd. 5.H of this Code. Wetlands, wetland
buffer strips and wetland replacement areas shall be seeded and/or planted in accordance
with Section 11.51, Subd. 8 of this Code within sixty (60) days of completion of land
alteration. All sodding, seeding or planting must be completed prior to removal of any
erosion control. If construction is completed after the end of the growing season, erosion
control shall be left in place and all disturbed areas shall be mulched to protect these
areas over the winter or during the non-growing season.
Variances for sod outside of the wetland buffer strip areas, in accordance with City Code
Section 9.71, shall be considered on a case by case basis.
E. Stormwater shall not be discharged directly into any natural water bodies such as
wetlands, lakes or creeks without pre-settlement, infiltration, filtration or other pre-
approved method. The pre-treatment must be approved in writing by the Environmental
Coordinator.
Subd. 6. Wetland Buffer Strips and Setbacks.
A. For a Lot of record or a Development Application approved by the City Council after
February 1, 2000, the Applicant shall maintain a wetland buffer strip around the
perimeter of all wetlands and all stormwater ponds which are constructed as part of a
Wetland Replacement Plan. The setback and wetland buffer strip provisions of this Code
shall not apply to a Lot of record as of February 1, 2000 or for Development Applications
for which site plans, preliminary plats, final plats or planned unit development plans have
City Code Section 11.51—Standards for the Protection of Wetlands
Page 12
been approved by the City Council prior to this date. The City strongly encourages the
use of a wetland buffer strip and setback on all lots in the City. In addition, any property
located in the Nine Mile Creek or Riley Purgatory Bluff Creek Watershed Districts shall
comply with any additional buffer requirements imposed by the Watershed Districts.
B. Wetland buffer strips and structure setbacks shall apply regardless of whether or not the
wetland is on the same parcel as a proposed Development Application. For parcels in
which the wetland is on an adjacent parcel, the setback and wetland buffer strip
requirements for the parcel shall be reduced by the distance between the property line of
the parcel and the wetland on the adjacent parcel. This provision in no way reduces or
eliminates any other setbacks required by the City Code or any other law or regulation.
C. The Applicant shall establish and maintain wetland and wetland buffer strip vegetation in
accordance with the requirements found in Section 11.51, Subd. 8 of this Code. Wetland
buffer strips shall be identified within each Lot by permanent monumentation approved
by the Environmental Coordinator in accordance with Section 11.51, Subd. 7 of this
Code.
D. Non-native or invasive vegetation, such as European buckthorn, purple loosestrife and
reed canary grass, or dead or diseased trees that pose a hazard may be removed as long as
a Vegetation Management Plan is submitted to the Environmental Coordinator on a form
provided by the City for review and written approval. The Vegetation Management Plan
must maintain the wetland and wetland buffer strip standards found in Section 11.51,
Subd. 8 or as required by the Environmental Coordinator. The Vegetation Management
Plan form must be obtained from the City.
E. All other Structures, including retaining walls, roadways and trails, shall meet the
setbacks and wetland buffer strip standards established in Table 1 below. The use of a
meandering wetland buffer strip to maintain a natural appearance is preferred.
F. For roadways where the City determines that there is no practical alternative except to be
aligned either adjacent to or across wetlands, additional wetland filling to create a
wetland buffer strip shall not be required.
G. Trails that are intended to serve an interpretive function, as determined by the
Environmental Coordinator, are exempted from the wetland buffer strip requirement.
H. An existing Structure, driveway or parking area would be considered a legal
nonconforming Structure if a later WCA delineation shows that the wetland is closer than
the required setback.
City Code Section 11.51—Standards for the Protection of Wetlands
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Table 1 - Wetland Buffer Strips and Setbacks
Exceptional High Moderate Low
Wetland Buffer Strip Minimum Width 40' 30' 20' 10'
Wetland Buffer Strip Minimum Average 60' 60' 40' 20'
Width
Structure Setback(from Wetland Buffer Strip) 25' 25' 15' 15'
Total Minimum Average 85' 85' 55' 35'
I. The wetland buffer strip width for constructed stormwater ponds or infiltration areas
utilized for Public Value (PVC) or New Wetland (NWC) Credit shall be measured from
the Ordinary High Water Level (OHWL) of the pond or infiltration area and shall be
considered of moderate quality.
Subd. 7. Monumentation.
A monument is required at each Lot line where it crosses a wetland buffer strip and shall have a
maximum spacing of 200 feet along the edge of the wetland buffer strip. Additional monuments
shall be placed as necessary to accurately define the edge of the wetland buffer strip. If no
wetland buffer strip is required, monuments shall be placed at the wetland boundary. The
monument shall consist of a post and a wetland buffer strip sign. The post shall be a 1.12 to 2.0
pounds per foot (1.12 pounds per foot is preferred) green steel channel post or other material pre-
approved in writing by the Environmental Coordinator. The post shall be a minimum of 2.25
inches wide and 6 feet 6 inches long (2.25"x 6.5'). The sign shall have a minimum size of 3 inch
by 8 inch (3" x 8"). The sign shall be mounted flush with the top of the post and shall include
the statement "Wetland Buffer: No Mowing Allowed" or "Wetland Buffer: Vegetation Clearing
Limit" or other statement approved in writing by the Environmental Coordinator. The post shall
be mounted to a height of four feet above grade and set at least 2.5 feet in the ground.
Monuments may be waived in unusual circumstances where the Environmental Coordinator
determines that such signs would not serve a practical purpose.
Subd. 8. Vegetation Performance Standards.
A. Where acceptable native, non-invasive vegetation exists in wetland, wetland replacement
and wetland buffer strip areas, the retention of such vegetation in an undisturbed state is
required unless an Applicant receives written approval from the Environmental
Coordinator or any other agency which may regulate the removal or replacement of such
vegetation. A wetland and/or wetland buffer strip has acceptable natural vegetation if it:
1. Has a continuous, dense layer of perennial grasses that have been uncultivated or
unbroken for at least 5 consecutive years, or
2. Has an overstory of trees and/or shrubs with at least 80 percent canopy closure
that have been uncultivated or unbroken for at least 5 consecutive years, or
3. Contains a mixture of the plant communities described in (1) and (2) above that
City Code Section 11.51—Standards for the Protection of Wetlands
Page 14
have been uncultivated or unbroken for at least 5 consecutive years.
B. Notwithstanding the performance standards set forth above in Section 11.51, Subd. 8 (A)
of this Code, the Environmental Coordinator may determine existing wetland and/or
wetland buffer strip vegetation to be unacceptable if the wetland and/or wetland buffer:
1. Is composed of Weeds (including, but not limited to common buckthorn, purple
loosestrife, leafy spurge and/or noxious weeds as defined by Minnesota Statutes,
Sections 18.76-18.88), or
2. Has topography that tends to channelize the flow of surface runoff, or
3. For some other reason it is unlikely to retain nutrients and sediment.
C. Areas with unacceptable vegetation shall be re-graded, re-seeded and/or re-planted as
needed and maintained in accordance with Section 11.51, Subd. 8 of this Code. The
wetland, wetland replacement and wetland buffer strip planting requirements must be
included in the Wetland Delineation, Wetland Buffer Strip Evaluation or Wetland
Replacement Plan Monitoring Report. Wetland, wetland alteration, wetland replacement
and wetland buffer strip landscaping shall be according to the following standards:
1. Planted with a diverse native, non-invasive seed mix appropriate for the specific
site conditions that contains 100 percent perennial native vegetation. A one-time
planting of an annual nurse or cover crop such as oats or rye may be included.
2. Seed mix used shall be a BWSR seed mix appropriate for the area requiring
reseeding or other alternative pre-approved in writing by the Environmental
Coordinator. The seeding rate shall be at the rate recommended by the BWSR
seed mix criteria or other pre-approved alternative.
3. Native shrubs may be substituted for the native seed mix where appropriate. All
substitutions must be pre-approved in writing by the Environmental Coordinator.
Such shrubs may be bare root seedlings and shall be planted at a minimum rate of
60 plants per acre. Shrubs shall be distributed so as to provide a natural
appearance and shall not be planted in rows.
4. Any groundcover or shrub plantings installed within the wetland or wetland
buffer strip are independent of landscaping required elsewhere by the City Code.
5. Native prairie grasses and forbs shall be seeded or planted in accordance with
"Restoring & Managing Native Wetland & Upland Vegetation" (published
January 2006 by the Minnesota Department of Transportation (MnDOT) and
BWSR) or other alternate method pre-approved by the Environmental
Coordinator by a qualified contractor. Determination of the contractor's
qualifications shall be made by the Environmental Coordinator. It is the
responsibility of the Applicant to have the contractor and method used approved
City Code Section 11.51—Standards for the Protection of Wetlands
Page 15
by the Environmental Coordinator prior to planting or seeding.
6. No fertilizer shall be used in establishing new wetland buffer strips, except when
deemed necessary to establish acceptable wetland and/or wetland buffer strip
vegetation and then limited to amounts indicated by an accredited soil testing
laboratory. Determination of proper accreditation shall be made by the
Environmental Coordinator.
7. All seeded areas shall be mulched immediately with clean straw at a rate of 1.5
tons per acre. Mulch shall be anchored with a disk or tackifier.
8. Wetland, wetland replacement and wetland buffer strip areas (both natural and
created), shall be protected by erosion control during construction in accordance
with Section 11.55, Subd. 5 of this Code.
9. The erosion control shall remain in place until the cover crop is established.
D. The Applicant shall establish and maintain the wetland and wetland buffer strip
vegetation in accordance with the requirements found in this Section, both during
development and for two full growing seasons after completion of the development.
During this time, the Applicant must replant or reseed any wetland and/or wetland buffer
strip vegetation that does not survive.
E. After the second full growing season following completion of the development, if the
condition of the wetland and/or wetland buffer strip diminishes, the Applicant shall not
be required to reestablish the wetland and/or wetland buffer strip to meet the standards
contained in Section 11.51, Subd. 8 of this Code. However, wetlands created for
Wetland Replacement must be monitored and maintained by the Applicant until the
wetland is reviewed and approved by the LGU in accordance with the requirements
established by Section 11.51, Subd. 11 of this Code and Minnesota Rules Chapter 8420.
After such times, the property owner on which the wetland and/or wetland buffer strip is
located shall be responsible for the maintenance of the wetland, wetland alteration,
wetland replacement and/or wetland buffer strip areas and must:
1. Maintain and repair damage to wetland and/or wetland buffer strip areas from
activities such as mowing, cutting, grading or other prohibited activities unless
approved by the City in writing as a Vegetation Management Plan.
2. Maintain only vegetation permitted in the Vegetation Management Plan or as
found in Section 11.51, Subd. 8 of this Code in the wetland and wetland buffer
strip, including the removal of all Weeds, unless allowed otherwise in writing by
the Environmental Coordinator.
3. Ensure that all soil surfaces in wetland and wetland buffer strip areas are planted
with permitted vegetation and that there are no open soil surfaces that may result
City Code Section 11.51—Standards for the Protection of Wetlands
Page 16
in erosion.
4. Maintain the wetland and wetland buffer strip as a"no mow" area.
Subd. 9. Encroachment in Required Setback and Wetland Buffer Strip Areas.
A. Wetlands, wetland buffer strips and structure setback areas must be kept free of all
Structures. A maximum of ten percent (10%) of the Structure Setback area may be
occupied by any Structures. The acceptability of the proposed Structures within the
Structure Setback area shall be made by the Environmental Coordinator.
B. Wetlands and wetland buffer strips must not be mown except as pre-approved in writing
by the Environmental Coordinator for maintenance practices. The acceptability of the
proposed maintenance practices shall be made by the Environmental Coordinator.
C. Variances/Waivers
1. Only variances meeting the standards and criteria set forth in Section 11.76, Subd. 1
of this Code and waivers approved pursuant to Section 11.40, Subd. 8 of this Code
for a Planned Unit Development (PUD) process shall be granted. All variance
requests must be made to the Board of Adjustments and Appeals. All waiver
requests must be made to the Planning Commission and the City Council.
2. Variances or waivers shall not be granted which would circumvent the intent and
purposes of Section 11.51 of this Code.
Subd. 10. Surety Required.
If a Development Application includes wetland alteration, wetland or wetland buffer strip
landscaping or construction of a wetland buffer strip the Applicant must file with the
Environmental Coordinator prior to release of the final plat, or, if there is no plat approval
involved, prior to the first building permit for the entire subject property, a performance bond,
cash escrow or letter of credit with a corporation approved by the Environmental Coordinator, as
surety thereon, or other guarantee acceptable to the Environmental Coordinator and in an amount
determined by the Environmental Coordinator as set forth below ("Surety"). Surety
requirements for Development Applications for areas where the City is the LGU are set forth in
Section 11.51 Subd. 11 of this Code.
A. Amount - The amount shall be for no less than one and one-half(1 1/2) times the amount
estimated by the Environmental Coordinator as the cost of completing a Wetland Plan for
monument installation and replacement and restoration and/or correction of the wetland
and/or wetland buffer strip.
B. Schedule - The Surety for the Wetland Plan must cover two complete growing seasons
following completion of the development and full and final restoration of all corrective
actions identified in the Final Annual Report and is conditioned upon complete and
City Code Section 11.51—Standards for the Protection of Wetlands
Page 17
satisfactory implementation of the approved Wetland Plan or Vegetation Management
Plan and final inspection of the wetland and wetland buffer strip by the City.
C. Submissions — The Applicant shall provide one copy of a signed contract with an
environmental consultant to monitor construction activities and annual compliance and
certify final completion of the wetland, wetland buffer strip and wetland replacement
requirements to the Environmental Coordinator.
D. Form of Application — The Surety Environmental Coordinator shall be posted within 10
days of approval of the Development Application and prior to the commencement of the
Development or the preparations thereof.
Subd. 11 - Special Requirements for Wetland Conservation Act(WCA) Services.
The following provisions apply to areas for which the City of Eden Prairie is Local Government
Unit (LGU). All survey information must be provided in the Minnesota County Coordinate
System, Hennepin County North American Datum 1983 (NAD83) (1996) projection in U.S.
Survey feet. All vertical elevations shall be in North American Datum 1988 (NAVD88).
A. Wetland Evaluation / Wetland Determination Review — An Applicant submitting a
Development Application must provide a report documenting site conditions; wetland
delineation review procedures; a statement as to whether wetlands are present on site;
whether an exemption is requested; and whether the development proposal will result in a
loss of wetland. Reports must be prepared in accordance with paragraph B.
B. Wetland Delineation, Wetland Determination, Wetland Exemption and No Loss
Determination Review Application — The Applicant shall complete and file with the
Environmental Coordinator an Application for Review of Wetland Determinations in the
form required by the Environmental Coordinator. The Application, including the
following information, must be filed with the Environmental Coordinator a minimum of
one week prior to scheduling a field review by the Environmental Coordinator:
1. Wetland Delineation Report, Wetland Determination, Wetland Exemption or No
Loss Determination Report, one print copy and one electronic (PDF) version in
color (all maps in the PDF version need to be developed for an 11" x 17"
printable format with sufficient detail so all features are legible);
2. Wetland Buffer Strip Report, one print and one electronic copy (PDF) must be
submitted with the Wetland Delineation Report;
3. Scaled public land survey map of the wetland delineation and boundary, transect
locations and sample points;
4. Survey data in a format compatible with ArcView software;
5. A minimum of two wetland field data forms per wetland representing the wetland
City Code Section 11.51—Standards for the Protection of Wetlands
Page 18
parameters at two locations along with a data form documenting upland
conditions at each location;
6. Color copies of current and historical aerial photographs as required to define
current and historic wetland conditions or wetland boundaries and
7. Such other information as required by the Environmental Coordinator.
An Applicant may request an exemption or no-loss determination in accordance with Minnesota
Rules 8420.0315, 8420.0320, 8420.0410, 8420.0415 and 8420.0420.
C. Permit Application Requirements — Wetland Alteration, constructing boardwalks,
removing healthy native vegetation or otherwise altering or destroying any wetland or
wetland function, either wholly or partially, by any person requires submission of a
Combined Wetland Permit Application for review and approval by the City. Except for
those wetlands exempt under Minnesota Rule 8420.0420, any alteration to a wetland
must result in a zero net loss.
D. Wetland Replacement Plan Application — A Combined Wetland Permit Application for
Wetland Replacement shall be made in writing to the City. The Application shall set
forth the location and plan for the proposed project. The Applicant must provide one
printed and one electronic (PDF) version in color (all maps in PDF version need to be
developed for an 11" x 17" printable format with sufficient detail so all features are
legible). The Application must include:
1. The name and address of the person(s) applying for the permit (Applicant).
2. The name and address of the owner(s) of the land where the project will occur.
3. The name and address of the managing agents or consultants that are or may be
involved with the wetland alteration and/or replacement activities.
4. The estimated period of time within which the project will be conducted.
5. A topographic map of the proposed project area(s) to a minimum scale of one
inch equals 50 feet showing existing ground elevation contours at two-foot
intervals. The map shall show:
a. The size and location of the wetland in relation to the property boundaries,
including a scaled public land survey with the coordinates of the
approximate wetland center and sample locations.
b. The property and a minimum of 50 feet of land abutting the property, as it
existed prior to the proposed land alteration.
c. The proposed ground elevation contours at 2 foot intervals on the property
when the land alteration is completed.
City Code Section 11.51—Standards for the Protection of Wetlands
Page 19
d. Locations of any surface inlets or outlets draining into or out of the
wetlands.
e. Pre- and post-drainage areas for all existing and proposed wetlands.
f. Photographic reference points and proposed transect or sampling locations
for wetland replacement or wetland banking plans.
g. Survey data in a digital shapefile or comma delimited ASCII file format
compatible with ArcView software.
6. Wetland Type of all existing and proposed wetlands, including a comparison to
the Eggers and Reed"Wetland Plant Community Types" document.
7. Recent color aerial photograph of the proposed impact area.
8. Grading plan of the proposed project area(s) to a minimum scale of one inch
equals 50 feet prepared by a registered professional engineer that includes
appropriate drainage areas and drainage calculations, proposed two-foot contours
of the land when the project is complete and erosion control to be used during
construction. Construction details, including the proposed elevations and
contours, for any control structures must be included on the plans.
9. A list of dominant or abundant vegetation in each stratum, utilizing the "50/20
rule" in the proposed impacted/altered wetland areas, including scientific and
common names, and of vegetation exceeding 10% coverage and an estimated
percentage of coverage for each.
10. A soils map of the site showing soil type and substrate.
11. Landscaping or revegetation plan at the same scale as the topographic map.
12. Such other information as may be necessary to evaluate the proposed wetland
alteration and wetland replacement plans and to determine the amount and types
of wetland to be impacted.
13. Evidence of ownership or property rights to the affected area.
14. Such other information as required by Minnesota Rule 8420.0330 and the City.
E. Wetland Replacement Plan Approval - Wetland Replacement Plan Applications shall be
allowed subject to approval by the Environmental Coordinator. If the City determines
that a feasible and prudent alternative exists that would avoid or minimize impacts to the
wetland it shall deny the Application.
The City shall make its decision regarding the Wetland Replacement Plans in accordance
with Minnesota Statutes 15.99, Subd. 3.
Approval of the Application shall be valid for a period of no more than three years. If the
work has not begun within three years of the date of approval of the Application, the
City Code Section 11.51—Standards for the Protection of Wetlands
Page 20
approval shall be void.
Approval of an Application for Wetland Alteration and/or Wetland Replacement does not
exempt the Applicant from obtaining any and all other necessary permits for work within
a wetland and/or wetland buffer.
F. Wetland Replacement Annual Reports — Annual reports shall be prepared in accordance
with Minnesota Rules 8420.0810 and must include the following information:
1. Reference photographs taken within 4 weeks of completion of the grading and
within 4 weeks of completion of the landscaping.
2. A description of activities completed in the current year
3. A list of activities planned for the following year
4. As-built plans (for the first year only) to a minimum scale of one inch equals 50
feet showing existing ground elevation contours at two-foot intervals
5. A comparison of actual conditions with the as-built specifications and proposed
plans
6. Monthly hydrology measurements from April through October
7. A list of vegetation that have 10% coverage or more
8. A comparison of proposed versus actual Wetland Types within the wetland and
wetland replacement areas
9. Map of the plant communities within the wetland, wetland replacement and
wetland buffer areas included in the Wetland Replacement Plan. The map shall
be overlain on the topographic map provided for the Wetland Replacement Plan.
10. Monthly color photographs from the photographic reference points from April to
October.
11. All information required by Minnesota Rules 8420 for wetland replacement
reporting.
Wetland Replacement Annual Reports must be submitted by November 1 each
monitoring year. If the City does not receive either: 1) an annual monitoring report; or
2) notification that the report will be provided prior to December 31st by the November
1st deadline the City will charge the Applicant for cost incurred by the City, including
staff time, to collect the information needed to complete the Wetland Replacement
Annual Report. One print and one electronic (PDF) copy in color (all maps in PDF
version need to be developed for an 11" x 17" printable format with sufficient detail so
all features are legible) shall be submitted for review.
City Code Section 11.51—Standards for the Protection of Wetlands
Page 21
G. Fees—Submission of requests for wetland determinations, sequencing flexibility, wetland
delineation reviews, field or technical reviews of current or historic wetland and/or
wetland buffer conditions, or an application for a Wetland Replacement Plan shall be
accompanied by a non-refundable application fee and a cash deposit in such amounts as
determined by the City Council and fixed by Ordinance. The cash deposit, or a portion
thereof, will be refunded after completion of City review and approval of the submittal,
unless the total sum is greater than the administrative review cost. Costs may include,
but are not limited to:
1. Consultant fees assisting in City review, providing technical assistance or other
services required to meet WCA requirements.
2. City staff time expended in review, approval and processing of the Application or
other services required to meet WCA requirements.
3. Consultant fees or City staff time expended in coordinating and holding Technical
Evaluation Panel meetings.
4. Mailing, legal notices and other administrative costs.
5. Any other reasonable costs incurred by the City in review of the proposal.
Full payment of the fees and cash deposit must be made by the Applicant prior to
consideration of the Development Application. All costs incurred by the City greater
than the cash deposit balance will be billed to the permit holder.
H. Surety — The Surety required in Section 11.51, Subd. 10 shall include costs associated
with the City and WCA requirements for Wetland Alteration or Wetland Replacement
projects, including but not limited to construction, seeding, planting, monument
installation and annual monitoring. The Surety shall be retained by the City until the later
of(i) approval of the project as final by the Environmental Coordinator; or(ii)a minimum
period of 5 years. The Surety must include costs associated with re-grading or purchase
of off-site Wetland Replacement if on-site Wetland Replacement is unsuccessful. The
Surety shall be extended beyond the required monitoring period for up to an additional
five-year period if, in the written opinion of the Technical Evaluation Panel, the goal of
the replacement plan has not been achieved but may be achieved with more time. The
amount of security shall be 150% of the estimated cost to complete the scope of work
associated with the Wetland Plan and Wetland Replacement Plan.
Wetland construction or replacement must be conducted as required in Minnesota Rules
8420 and the Minnesota Wetland Restoration Guide (BWSR).
Subd. 12—Submissions,Decisions, and Appeals.
A. All applications, information, analyses and reports required pursuant to City Code
City Code Section 11.51—Standards for the Protection of Wetlands
Page 22
Section 11.51 shall be in the form required by the City and shall be submitted to the
Environmental Coordinator by the Applicant in conjunction with the submission of the
Development Application.
B. All applications, information, analyses and reports required pursuant to City Code
Section 11.51 shall be subject to review and approval by the Environmental Coordinator
in accordance with the procedures set forth in Minnesota Rules 8420.0255. All decisions
made by the Environmental Coordinator are final unless a timely appeal is filed with the
City Council.
C. All decisions made by the Environmental Coordinator may be appealed to the City
Council in accordance with Minnesota Rules 8420.0905. The appeal must be in writing,
must be accompanied by payment of all applicable fees, and must be filed with the City
Engineer within 30 days of the date the Notice of Decision is sent. The City Council
shall make a ruling on the appeal within 30 days of the date of the filing of the appeal
unless the City Council and the appellant mutually agree in writing to an extension.
D. A decision of the City Council may be appealed to the Minnesota Board of Water and
Soil Resources (BWSR)pursuant to Minnesota Rules 8420.0905.
E. An applicant proceeds at their own risk if they proceed prior to expiration of the 30-day
appeal window. If the decision is reversed or revised under appeal, the Applicant is
responsible for restoring and replacing all wetland impacts.
Subd. 13 —Enforcement and Remedy.
In addition to the remedy provided for in City Code Section 11.99, the provisions of City Code
Section 11.51 may be enforced in accordance with Minnesota Rule 8420.0900, or any other
remedy provided for in law or equity.
Source: Ordinance No 14-2014
Effective Date: 5-29-2014
Source: Ordinance No.9-2008
Effective Date: 3-27-2008
Prey. Source: Ordinance No. 6-2003
Effective Date: 4-10-2003
Prey. Source: Ordinance No. 6-2000
Effective Date: 2-10-2000
City Code Section 11.51—Standards for the Protection of Wetlands
Page 23
DRAFT
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY
CODE CHAPTER 11 BY AMENDING SECTION 11.51 RELATING TO WETLAND
PROTECTION; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND
SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,MINNESOTA ORDAINS:
Section 1. City Code Chapter 11, Section 11.51 is hereby amended by deleting the Section in its
entirety and replacing it with the following:
SECTION 11.51. STANDARDS FOR THE PROTECTION OF WETLANDS
Subd. 1. Preamble.
This Code hereby incorporates by reference the Wetlands Conservation Act, Minnesota Statutes
103G.221 et seq. (herein after referred to as the WCA), and Minnesota Rules Chapter 8420. All
wetlands, as defined in subdivision 3 of this Section, including Public Waters and Public Waters
Wetlands governed by Minn. Stat. 103G.005 and those governed by the U.S. Army Corps of
Engineers, are covered by this Section. Standards outlined in this Section have precedence over
WCA in situations where this Section or other provisions of the City Code are more restrictive than
WCA. Each reference in this Section to statutes, codes, regulations or rules constitutes a reference to
the statute, code,regulation or rule as may be amended from time to time.
The following watershed districts are located in the City:
1. Lower Minnesota River
2. Nine Mile Creek
3. Riley Purgatory Bluff Creek
The City is the acting Local Government Unit (LGU) for the Lower Minnesota River and Riley
Purgatory Bluff Creek Watershed Districts for purposes of the WCA.
Subd. 2. Purpose.
Through the adoption and enforcement of this Section, the City shall promote the general health,
safety, and welfare of its residents by both conserving and protecting wetlands and requiring sound
management practices as provided for in the WCA when development occurs in the vicinity of
wetlands. The intent of this Section is to avoid alteration and destruction of wetlands. By
implementation of this Section,the City seeks to accomplish the following:
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 1
1. Balance the need to preserve and protect natural resources and systems with both the rights of
private property owners and the need to support the efficient use of developable land within the
City;
2. Promote water quality by maintaining the ability of wetlands to recharge ground water and
receive the discharge of ground water, to prevent soil erosion, and to retain sediment, nutrients
and toxicants in wetland buffer strip areas before it discharges into community wetlands, lakes
and streams, thus avoiding the contamination and eutrophication of these water features;
3. Reduce human disturbances to wetlands by providing a visual and physical transition from
surrounding yards; and
4. Provide wildlife habitat and thereby support the maintenance of diversity of both plant and
animal species within the City.
Subd.3.Definitions.
The following terms, as used in this Section, shall have the meanings stated. Terms not defined shall
have the meaning as stated in Section 11.02 of this Code:
A. "Applicant"—The person or entity submitting a Development Application to the City.
B. "City Engineer"—The City Engineer or his/her designee.
C. "City Wetland Map"—The City's Water Body Map as developed for the City's Local Water
Management Plan and as amended from time to time as wetland, lake and stormwater pond
conditions change or new information is collected. The City map adopted by this ordinance
shall be prima facie evidence of the location and classification of a wetland.
D. "Development Application" — "Development Application" includes but is not limited to an
application to the City for land development, site plan review, planned unit development,
rezoning, platting, land alteration, wetland alteration, wetland no-loss determination, wetland
exemption request, or wetland replacement.
E. "Environmental Coordinator"—The City's Environmental Coordinator or his/her designee.
F. "Joint Wetland Permit Application"—An application form provided by the Minnesota Board
of Water and Soil Resources (BWSR) for water and wetland projects affecting lakes, rivers,
streams or wetlands. The Joint Wetland Permit Application is a single form that is completed
and submitted to the Local Government Unit, BWSR, the Department of Natural Resources,
the Hennepin Conservation District, the U.S. Army Corps of Engineers and the applicable
watershed district for review and approval.
G. "Local Government Unit" or "LGU" —A city, town, or watershed management organization
as determined in Minnesota Rules 8420.0200.
H. "MnRAM" — The Minnesota Routine Assessment Methodology (MnRAM) for Evaluating
Wetland Function as developed by the Minnesota Board of Water and Soil Resources.
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 2
MnRAM is a field tool used to assess wetland functions on a qualitative basis, including
vegetative diversity and integrity; wildlife habitat structure; water quality; flood and
stormwater attenuation; hydrologic regime; downstream water quality; recreation, aesthetics,
educational and cultural resources; fish habitat; amphibian habitat; shoreline protection;
ground water interaction; and commercial uses.
I. "Native Vegetation" -As defined in Minnesota Rules 8420.0111.
J. "No-Loss Determination" — An application to the Local Government Unit to evaluate
whether the proposed work will result in a loss of wetland within the property under the
factors set forth in Minnesota Rules 8420.0415.
K. "Structure Setback" — The minimum horizontal distance between a structure and the nearest
edge of the wetland buffer strip.
L. "Sequencing Flexibility" — Flexibility in application of the sequencing steps set forth in
Minnesota Rules 8420.0520. A "Sequencing Flexibility Report" must be provided if
sequencing flexibility is requested to document that these conditions have been met and the
proposed action or alternative.
M. "Technical Evaluation Panel" or "TEP" — The technical evaluation panel established for and
coordinated by a LGU under Minnesota Rules 8420.0240 that assists the LGU in making
technical findings and provides recommendations for projects involving wetland alteration or
wetland impacts at the request of the LGU,the landowner, or a member of the TEP.
N. "Weeds" -As defined in City Code Section 9.71.
O. "Wetland" - Lands defined as wetlands, a wetland, the wetland, or wetland area in Minnesota
Rules 8420.0111.
P. "Wetland Alteration" — Changes to a wetland and/or wetland buffer strip in regards to size,
depth or contour; dredging; tilling; damming; alteration of the watercourse; ditching; tiling;
grading; draining; discharge of water; appropriation of water; changes in vegetation; or
otherwise altering or destroying a wetland or wetland buffer strip or their functions.
Q. "Wetland Buffer Strip" - An area of vegetated ground cover around the perimeter of a
wetland. A "Wetland Buffer Strip Evaluation Report" is a report summarizing the results of
an evaluation of the wetland and wetland buffer strip in relation to the requirements of
subdivision 11 of this Section.
R. "Wetland Delineation"—An assessment tool utilized to determine the boundary of a wetland
using the boundary determination requirements established in Minnesota Rules Chapter
8420, including any subsequent updates, supplements, and guidance provided by BWSR. A
"Wetland Delineation Report" is a document that summarizes the observations, results and
conclusions performed during the wetland delineation assessment when wetlands are present
on the property.
S. "Wetland Determination" — An assessment conducted utilizing the US Army Corps of
Engineers Wetland Delineation Manual (January 1987) to determine whether a wetland is
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 3
present within the property that may be impacted by a proposed project. A "Wetland
Determination Report" documents the conditions that lead to the conclusion that wetlands
may or may not be present on the property.
T. "Wetland Plan" — A summary of, and estimated cost for, all work items to be completed in
relation to any wetland alteration, monitoring, and/or wetland or wetland buffer strip
restoration,replacement, or construction. Work items include,but are not limited to, wetland
buffer strip monument purchase, replacement, and installation; weed control; landscaping
within the wetland or wetland buffer strip; wetland or wetland buffer strip restoration;
wetland and wetland buffer strip monitoring; wetland replacement monitoring; or any items
determined to be required or incomplete during the development application and review
process.
U. "Wetland Replacement" — Wetland habitat enhancement; wetland creation; restoration of
wetland habitat or functions; wetland construction; wetland replacement; wetland banking;
wetland buffer habitat creation; or wetland enhancement to replace lost or impacted wetlands
or wetland function. A"Wetland Replacement Plan" summarizes the Wetland Alteration and
the method by which the Wetland Alteration and/or loss of wetland function will be replaced
as required in Minnesota Rules 8420.
V. "Wetlands, Exceptional Quality" -Wetlands that have an exceptional vegetative diversity and
integrity function based on the results of MnRAM. Reference wetlands established in the
City's Comprehensive Wetland Protection and Management Plan or Local Water
Management Plan are included in this category.
W. "Wetlands, High Quality" - Wetlands that have a high vegetative diversity and integrity
function, based on the results of MnRAM, and are still generally in their natural state.
Wetlands created for Wetland Replacement are also included in this category.
X. "Wetlands, Moderate Quality" - Wetlands that have a moderate vegetative diversity and
integrity function based on the results of MnRAM.
Y. "Wetlands, Low Quality" - Wetlands that have a low vegetative diversity and integrity
functions based on the results of MnRAM, and have been substantially altered by activities
such as agricultural or urban development.
Z. "Wetland Type" — The wetland type for each water regime or wetland replacement ratio
determined in accordance with Minnesota Rules Chapter 8420. Each wetland type, which
represents at least 10% of the vegetated wetland, including submergent vegetation, must be
classified.
AA. "Wildlife Habitat" - Plant communities that support wildlife in a natural, undomesticated
state.
BB. "Yard" — That portion of a lot not occupied by a structure. Yard does not include any
wetlands or wetland buffer strips on the lot.
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 4
Subd.4. General Standards.
The following standards apply to all lands that contain and/or abut a wetland or a wetland buffer
strip:
A. Wetlands shall be subject to the requirements established herein, as well as restrictions and
requirements established by other applicable federal, state, and city ordinances and
regulations. Nothing herein shall be construed to allow anything otherwise prohibited in the
zoning district in which the wetland is located. This Section establishes four wetland
classifications as defined in subdivision 3: exceptional quality, high quality, moderate
quality, and low quality.
B. The presence or absence of a wetland on the City Wetland Map does not represent a
definitive determination as to whether a wetland covered by this Section is or is not present.
Wetlands that are identified during site-specific delineation activities but do not appear on the
City Wetland Map are still subject to the provisions of this Section.
C. Structures intended to provide access to or across a wetland or a wetland buffer strip shall be
prohibited unless a permit is obtained from the City and is in conformance with applicable
state statutes, rules, and regulations.
D. Activities including, but not limited to, wetland alteration, digging, building, paving,
mowing, cutting, dumping, yard waste disposal, fertilizer application, placing of debris,
planting of non-native vegetation, and removal of vegetation are prohibited in wetland areas.
E. Native vegetation plantings, removal of weeds or removal of invasive non-native vegetation
requires approval of a Vegetation Management Plan on a form provided by the City.
Subd. 5. General Development Application Requirements.
The following provisions apply to all properties for which a development application has been
submitted to the City:
A. Requirements for wetland identification, delineation, replacement, reporting, no-loss
determinations, and financial assurance within areas in which the City is the acting LGU
shall be in accordance with the requirements outlined in subdivision 14 of this Section.
B. Wetlands, wetland buffer strips and wetland replacement areas impacted by land alteration
shall be seeded and/or planted in accordance with subdivision 11 of this Section within sixty
(60) days of completion of the land alteration. All sodding, seeding or planting must be
completed prior to removal of any erosion control measures. If land alteration is completed
after the end of the growing season, erosion control measures shall be left in place and all
disturbed areas shall be mulched to protect these areas over the winter or during the non-
growing season.
C. Where wetland replacement or a wetland buffer strip is required, the applicant shall complete
the following steps before the City releases the final plat or, if there is no plat approval
involved,before the City issues the first building permit for the entire subject property:
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 5
1. Submit to the City Engineer and receive the City Engineer's approval of a
conservation easement for protection of the wetland and approved wetland buffer
strip. The conservation easement must describe the boundaries of the wetland and
wetland buffer strips; describe monuments and monument locations; and prohibit any
structures, paving, mowing, introduction of non-native vegetation, cutting, filling,
dumping, yard waste disposal, fertilizer application or removal of the wetland buffer
strip monuments within the wetland buffer strip or wetland.
2. Submit evidence to the City Engineer that the approved conservation easement
document has been recorded in the office of the Hennepin County Recorder or
Registrar of Titles, as appropriate, along with a duplicate original of the recorded
document.
3. Submit to the City Engineer and receive City Engineer's approval of a declaration of
covenants and restrictions for any wetland replacement in accordance with Minnesota
Rules Chapter 8420.
4. Submit evidence to the City Engineer that the approved declaration of covenants and
restrictions for any wetland replacement has been recorded in the office of the
Hennepin County Recorder or Registrar of Titles, as appropriate.
D. Stormwater shall not be discharged directly into any natural water bodies such as wetlands,
lakes or creeks without the use of pre-treatment methods, such as pre-settlement, infiltration,
or filtration. The pre-treatment methods must be approved in writing by the Environmental
Coordinator prior to the discharge of any stormwater.
E. The applicant shall follow the Minnesota Pollution Control Agency's Urban Best
Management Practices to avoid erosion and sedimentation during site grading and/or
construction. In addition, the applicant shall follow the regulations set forth in City Code
Section 11.55 and the watershed district requirements for the area in which the project is
located.
Subd. 6. Identification,Evaluation and Delineation Requirements
A. Wetland Determination. The applicant shall provide all information required by the City to
determine whether a wetland exists on a subject property or within the structure setback from
a wetland on an adjacent property. The applicant may submit a request to the Environmental
Coordinator with the development application to waive the wetland determination
requirement. The Environmental Coordinator shall make a decision on the request in his or
her sole discretion. Unless the wetland determination requirement has been waived by the
Environmental Coordinator, the following report(s) shall be provided to the City based on
site conditions:
1. No Wetland Determination. If no wetlands are present, the applicant must document
site conditions in a Wetland Determination Report that includes evaluation of
topography, vegetation, hydrology and soil conditions. If the no wetland
determination is approved by the City, no additional documentation is required.
2. Wetland Delineation. If a wetland(s) is present, the applicant must delineate and
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 6
document the boundary of the wetland(s) and the wetland type(s) in a Wetland
Delineation Report in accordance with City requirements and Minnesota Rules 8420
and must include information necessary for the City to determine the wetland
boundary and wetland type, including wetland delineation field data sheets, survey of
the wetland evaluation area, soil analysis data, color copies of current and historical
aerial photography, vegetation data, hydrology information both within and outside
of the proposed wetland boundary, and such other information required by the
Environmental Coordinator.
B. No-Loss Determination. If the applicant is requesting a no-loss determination, the proof
necessary to support this request must be provided with the development application.
C. Wetland Buffer Strip Evaluation. If a wetland(s) is present, the wetland buffer strip
conditions must be documented in a Wetland Buffer Strip Evaluation Report and provided
with the Wetland Delineation Report in accordance with subdivision 11 of this Section.
D. Wetland Quality. If a wetland(s) is present, a determination of the function and value of the
wetland(s) using the most recent version of MnRAM or other approved assessment
methodology under Minnesota Rules Chapter 8420 shall be completed by the applicant and
submitted to the Environmental Coordinator with the Wetland Delineation Report.
E. Non-Growing Season Application Submittals. Wetland Delineation Reports, Wetland
Determination Reports and MnRAM assessments conducted or completed outside of the
growing season will not be accepted for final review and approval by the City until the
following growing season. Determination of non-growing season conditions will be in
accordance with the "Guidance for Submittal of Delineation Reports to the St. Paul District
Corps of Engineers (COE) and Wetland Conservation Act Local Units of Government in the
State of Minnesota" dated March 4, 2015, unless the vegetation cataloging or hydrology
conditions are, in the judgment of the Environmental Coordinator,unreliable.
Approvals may be granted for wetland delineation, Wetland Delineation Reports, Wetland
Determination Reports and MnRAM assessments conducted during the growing season but
submitted during the non-growing season, if the Environmental Coordinator determines there
is sufficient information in the report and visible in the field at the time of the field
verification to assess the three wetland parameters (hydrophytic vegetation, hydric soils and
hydrology) in relation to placement of the wetland delineation line. If proper assessment of
the delineation is not possible during the non-growing season, the City will consider the
development application incomplete until such time that appropriate field verification is
possible. If a MnRAM assessment is not conducted during the growing season or if it is
determined to be incomplete,the wetland quality will be assumed as high quality.
Preliminary approval for a wetland determination, wetland delineation, MnRAM, or no-loss
determination may be requested during the non-growing season. A request for preliminary
approval must be submitted with the development application. Preliminary approvals must
be verified by the City during the growing season before any work on the project may
commence. The applicant bears all risk that the City may require revisions to the
development application due to the fact that the preliminary approval review occurred during
the non-growing season.
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 7
F. Off-Site Wetland Delineation Method. An applicant shall not be required to field delineate
wetlands on adjacent property. However, an applicant shall complete a review of off-site
conditions in accordance with the publication "Guidance for Off-Site Hydrology/Wetland
Determinations" from the U.S. Army Corps of Engineers (USACOE) and BWSR dated July
1, 2016. The off-site delineation must also include review of available information, including
but not limited to the City Wetland Map, County Soil Survey Map, U.S. Fish and Wildlife
Service National Wetland Inventory Maps, and visual information such as the presence of
wetland vegetation and hydrologic evidence on an adjacent property which can be viewed
from the subject property, to estimate the wetland boundary and wetland type.
G. Water Body Identification. Prior to submission of the Wetland Determination Report or
Wetland Delineation Report, the applicant shall contact the Environmental Coordinator to
obtain a wetland or water body identification number and any information regarding the
documented wetland, including any existing MnRAM information, for inclusion with
documentation provided to the City.
The applicant shall also contact the Environmental Coordinator to obtain a water body
identification number for any existing or proposed stormwater pond, stormwater infiltration
areas, or wetland replacement areas within the project area.
H. Wetland Determination Disputes. If the applicant disputes whether a wetland exists or its
classification, the applicant has the burden to supply detailed information to the
Environmental Coordinator supporting the applicant's position. This information shall
include, but is not limited to, historical aerial photography and topographic, hydrologic,
floristic, and/or soil data deemed necessary by the City or LGU under the WCA to determine
the jurisdictional status of the wetland, its exact boundary, and its classification.
I. Wetland Delineation, Wetland Determination, No-Loss Determination, and Wetland Buffer
Strip Evaluation Reports and Wetland Replacement Plans shall be prepared by a qualified
wetland delineator. A qualified wetland delineator shall either be certified in accordance
with the certification requirements that are established by the U.S. Army Corps of Engineers
and/or BWSR or, in the absence of such certification, as determined to be qualified by the
Environmental Coordinator
J. Wetland Delineation, Wetland Determination, No-Loss Determination and Wetland Buffer
Strip Evaluation Reports shall be valid for three (3) years from the date of the field
delineation for these reports unless the Environmental Coordinator determines that the report
is no longer valid on a sooner date due to changes in site conditions such as in hydrology,
soils or vegetation.
Subd. 7. Wetland Alteration and Replacement Requirements
For development applications involving wetland alteration, the applicant shall comply with the
wetland replacement procedures and criteria outlined Minnesota Rules Chapter 8420 and provide the
following items to the Environmental Coordinator:
A. Sequencing Analysis. Written documentation that the sequencing steps set forth in
Minnesota Rule 8420.0520 have been met shall be provided with the development
application. In following these steps, the applicant must first demonstrate that alternatives to
Draft City Code Section 11.51-Standards for Protection of Wetlands
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avoid and minimize wetland impacts have been evaluated. A minimum of three alternative
plans must be evaluated, one of which must be a"no-impact" alternative.
B. Wetland Replacement Analysis. Unavoidable impacts to wetlands must be restored or
replaced on-site unless the alternatives are not reasonably or practically available from an
engineering standpoint or if the only feasible and prudent sites available have greater
ecosystem function and public value than the proposed wetland and the proposed wetland
would be located in an area that is to be preserved by a conservation easement or other such
instrument. Wetland restoration or expansion of existing or historic wetlands is preferred
rather than creation of new wetlands or other methods of wetland replacement.
If impacts cannot be restored or replaced on-site, the applicant must evaluate alternate sites in
accordance with the replacement siting and ratio requirements under Minnesota Rules
8420.0522 unless minimum replacement requirements or ratio requirements established by
the applicable watershed district or USACOE are greater than the WCA requirements.
C. Sequencing Flexibility. The applicant may request sequencing flexibility after all alternatives
have been considered in accordance with Minnesota Rules 8420.0520 and subdivision 7 of
this Section. The City, in its discretion, may allow sequencing flexibility after consideration
of the factors listed in Minnesota Rules 8420.0520.
D. Conceptual Wetland Replacement Plans. The applicant shall submit a conceptual Wetland
Replacement Plan to the Environmental Coordinator with the development application for
any proposed impacts that require replacement under WCA or USACOE regulatory
programs. The Applicant shall contact the Environmental Coordinator to obtain a water body
identification number for use in the Wetland Replacement Plan for any replacement wetlands
constructed within the City.
E. Final Wetland Replacement Plans. The applicant shall submit a final Wetland Replacement
Plan to the Environmental Coordinator for review and approval by the Environmental
Coordinator prior to submission of the development plans to the City Council for review and
approval or, if development plans are not submitted to the City Council,prior to issuance of a
building permit for the property, unless otherwise approved in writing by the Environmental
Coordinator.
Subd. 8. Reporting Requirements
For development applications with wetlands or wetland buffers present or projects involving Wetland
Alterations,the following are required:
A. An Annual Wetland and Wetland Buffer Strip Evaluation Report("Annual Buffer Report") is
required if a wetland or any wetland buffer required by this Section is located on the subject
property. The Annual Buffer Report shall include items such as an evaluation of the
conditions of the wetland(s) and wetland buffer strip(s), the results of any monitoring
conducted onsite, the integrity of the monuments installed and a plan for resolving any
insufficiencies including any information the Environmental Coordinator specifically
requests. If an Annual Buffer Report is required, the landowner or the developer shall submit
an executed contract with a qualified wetland consultant, as approved by the Environmental
Coordinator, who will prepare the Annual Buffer Report prior to release of the final plat for
Draft City Code Section 11.51-Standards for Protection of Wetlands
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any portion of the subject property, or if there is no plat,prior to issuance of a building permit
for the property. The Annual Buffer Report shall provide both an action plan and proposed
cost for correction of all problems identified.
The first Annual Buffer Report shall be submitted no later than November 1 of the calendar
year in which construction, preparation, grading, seeding, planting and/or monumentation of
the wetland(s) and/or wetland buffer strip(s) is completed. Thereafter, the report shall be
submitted by November 1 of each year until two full growing seasons following completion
of the development have passed, at which point a Final Annual Buffer Report shall be
submitted. The Final Annual Buffer Report shall evaluate the wetland(s) and/or wetland
buffer strip(s) to determine if the wetland(s) and/or wetland buffer strip(s) remain in
compliance with all City requirements.
If any unacceptable conditions or vegetation are identified within the Annual Buffer Reports
or the Final Annual Buffer Report, the developer shall correct the area(s) identified within
ninety(90) days of submission of the Report, or by June 15 of the following year if submitted
during the non-growing season. Documentation that all work has been completed shall be
provided to the Environmental Coordinator.
B. Wetland Replacement Monitoring Reports are due by December 1 of each year until the
wetland replacement is determined to be complete by the LGU with advice from the
Technical Evaluation Panel. The Wetland Replacement Monitoring Report shall document
that the standards outlined in Minnesota Rules Chapter 8420.0522 and subdivision 14 of this
Section have been met.
C. All reports submitted for review shall be provided in electronic (PDF) format in color. All
maps in PDF version shall be developed for an 11" x17" printable format with sufficient
detail that all features are legible.
Subd. 9. Wetland Buffer Strip and Setback Requirements.
A. For a lot of record or a development application approved by the City Council after February
1, 2000, the applicant shall maintain a wetland buffer strip around the perimeter of all
wetlands, including those constructed as part of a Wetland Replacement Plan. The structure
setback and wetland buffer strip provisions of this Section shall not apply to a lot of record as
of February 1, 2000, although the City strongly encourages the use of a wetland buffer strip
and setback on all lots in the City. In addition, any property located in the Lower Minnesota
River, Nine Mile Creek or Riley Purgatory Bluff Creek Watershed Districts shall comply
with any buffer and setback requirements imposed by the districts.
B. Wetland buffer strips and structure setbacks shall apply regardless of whether or not the
wetland is on the same parcel for which the development application has been submitted. For
parcels on which the wetland is on an adjacent parcel, the wetland buffer strip and structure
setback requirements for the subject parcel shall be reduced by the distance between the
property line of the parcel and the wetland on the adjacent parcel. This provision in no way
reduces or eliminates any other setbacks required by the City Code or any other law or
regulation.
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C. The applicant shall establish and maintain wetland and wetland buffer strip vegetation in
accordance with the requirements of subdivision 11 of this Section. Wetland buffer strips
shall be identified within each lot by permanent monumentation approved by the
Environmental Coordinator in accordance with subdivision 10 of this Section.
D. Non-native or invasive vegetation, such as European buckthorn, purple loosestrife and reed
canary grass, or dead or diseased trees that pose a hazard may be removed from a wetland
buffer strip provided that a Vegetation Management Plan is submitted to the Environmental
Coordinator on a form provided by the City for review and written approval. The Vegetation
Management Plan shall comply with the wetland and wetland buffer strip standards found in
subdivision 11 of this Section or as required by the Environmental Coordinator.
E. All structures, including retaining walls, roadways and trails, shall meet the structure setback
and wetland buffer strip standards established in Table 1 below. The use of a meandering
wetland buffer strip to maintain a natural appearance shall be incorporated where feasible.
F. Filling a wetland to create a wetland buffer strip is prohibited.
G. Trails that are intended to serve an interpretive function, as determined by the Environmental
Coordinator, are exempted from the wetland buffer and structure setback requirement.
H. An existing structure, driveway or parking area shall be considered a non-conforming use if a
later WCA delineation shows that the wetland is closer to the structure than the required
wetland buffer or structure setback.
Table 1 -Wetland Buffer Strips and Structure Setbacks
Exceptional High Moderate Low _
Wetland Buffer Strip Minimum Width 40' 30' 20' 10'
Wetland Buffer Strip Minimum Average Width 60' 60' 40' 20'
Structure Setback(from Wetland Buffer Strip) 25' 25' 15' 15'
Total Minimum Average 85' 85' 55' 35'
Subd. 10. Monumentation.
A monument is required at each lot line where it crosses a wetland buffer strip and shall have a
maximum spacing of 200 feet along the edge of the wetland buffer strip. Additional monuments
shall be placed as necessary to accurately define the edge of the wetland buffer strip. If no wetland
buffer strip is required,monuments shall be placed at the wetland boundary.
The monument shall consist of a post and a wetland buffer strip sign. The post shall be a 1.12 to 2.0
pounds per foot (1.12 pounds per foot is preferred) green steel channel post or other material pre-
approved in writing by the Environmental Coordinator. The post shall be a minimum of 2.25 inches
wide and 6 feet 6 inches long (2.25" x 6.5'). The sign shall have a minimum size of 3 inches by 8
inches (3" x 8"). The sign shall be mounted flush with the top of the post and shall include the
statements "Conservation Easement: No Mowing Allowed" and "Wetland and buffers filter
pollutants, reduce flooding and provide habitat" or other statement approved in writing by the
Environmental Coordinator. The post shall be mounted to a height of four feet above grade and set at
Draft City Code Section 11.51-Standards for Protection of Wetlands
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least 2.5 feet in the ground.
Monuments may be waived in unusual circumstances where the Environmental Coordinator
determines that such signs would not serve a practical purpose.
Subd. 11. Vegetation Performance Standards.
A. Where acceptable native, non-invasive vegetation exists in wetland, wetland replacement and
wetland buffer strip areas, the retention of such vegetation in an undisturbed state is required
unless an applicant receives written approval from the Environmental Coordinator or any
other agency which may regulate the removal or replacement of such vegetation. A wetland
and/or wetland buffer strip has acceptable natural vegetation if it:
1. Has a continuous, dense layer of perennial grasses that have been uncultivated or
unbroken for at least 5 consecutive years, or
2. Has an overstory of trees and/or shrubs with at least 80 percent canopy closure that
have been uncultivated or unbroken for at least 5 consecutive years, or
3. Contains a mixture of the plant communities described in (1) and (2) above that have
been uncultivated or unbroken for at least 5 consecutive years.
B. Notwithstanding the performance standards set forth above, the Environmental Coordinator
may determine existing wetland and/or wetland buffer strip vegetation to be unacceptable if
the wetland and/or wetland buffer:
1. Is composed of weeds (including, but not limited to common buckthorn, purple
loosestrife, leafy spurge and/or noxious weeds as defined by Minnesota Statutes
Sections 18.76-18.88), or
2. Has topography that tends to channelize the flow of surface runoff, or
3. For some other reason is unlikely to retain nutrients and sediment.
C. Areas with unacceptable vegetation shall be re-graded, re-seeded and/or re-planted as needed
and maintained in accordance with this subdivision 11. The wetland, wetland replacement
and wetland buffer strip planting requirements must be included in the Wetland Delineation
Report, Wetland Buffer Strip Evaluation Report or Wetland Replacement Plan Monitoring
Report. Wetland, wetland alteration, wetland replacement and wetland buffer strip
landscaping shall be according to the following standards:
1. Wetland buffer strips shall be planted with a diverse native, non-invasive seed mix
appropriate for the specific site conditions that contains 100 percent perennial native
vegetation. A one-time planting of an annual nurse or cover crop such as oats or rye
may be included.
2. Seed mix used shall be a BWSR-approved seed mix appropriate for the area requiring
reseeding or other alternative pre-approved in writing by the Environmental
Coordinator. The seeding rate shall be at the rate recommended by the BWSR seed
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mix criteria or other pre-approved alternative.
3. Native shrubs may be substituted for the native seed mix where appropriate. All
substitutions must be pre-approved in writing by the Environmental Coordinator.
Such shrubs may be bare root seedlings and shall be planted at a minimum rate of 60
plants per acre. Shrubs shall be distributed so as to provide a natural appearance and
shall not be planted in rows.
4. Any groundcover or shrub plantings installed within the wetland or wetland buffer
strip are independent of landscaping required elsewhere by the City Code.
5. Native prairie grasses and forbs shall be seeded or planted by a qualified contractor in
accordance with "Native Vegetation Establishment and Enhancement Guidelines"
(published June 2016 by BWSR) or other alternate method pre-approved by the
Environmental Coordinator. Determination of the contractor's qualifications shall be
made by the Environmental Coordinator. It is the responsibility of the applicant to
have the contractor and method used approved by the Environmental Coordinator
prior to planting or seeding.
6. No fertilizer shall be used in establishing new wetland buffer strips, except when
deemed necessary to establish acceptable wetland and/or wetland buffer strip
vegetation and then limited to amounts indicated by an accredited soil testing
laboratory. Determination of proper accreditation shall be made by the
Environmental Coordinator.
7. All seeded areas shall be mulched immediately with clean straw at a rate of 1.5 tons
per acre. Mulch shall be anchored with a disk or tackifier.
8. Wetland, wetland replacement and wetland buffer strip areas (both natural and
created), shall be protected by erosion control during construction in accordance with
City Code Section 11.55.
9. The erosion control shall remain in place until the cover crop is established.
D. The applicant shall establish and maintain the wetland and wetland buffer strip vegetation in
accordance with the requirements of this Section, both during development and for two full
growing seasons after completion of the development. During this time, the applicant shall
replant or reseed any wetland and/or wetland buffer strip vegetation that does not survive.
E. After the second full growing season following completion of the development, if the
condition of the wetland and/or wetland buffer strip diminishes, the applicant shall not be
required to reestablish the wetland and/or wetland buffer strip to meet the standards
contained in this subdivision 11. However, wetlands created for wetland replacement must
be monitored and maintained by the applicant until the wetland is reviewed and approved by
the LGU in accordance with the requirements established by subdivision 14 of this Section
and Minnesota Rules Chapter 8420.
After such times, the owner of the property on which the wetland and/or wetland buffer strip
is located shall be responsible for the maintenance of the wetland,wetland alteration,wetland
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replacement and/or wetland buffer strip areas and shall:
1. Maintain and repair damage to wetland and/or wetland buffer strip areas from
activities such as mowing, cutting, grading or other prohibited activities unless
approved by the City in writing as a Vegetation Management Plan.
2. Maintain only vegetation permitted in the Vegetation Management Plan or as found
in this subdivision 11 in the wetland and wetland buffer strip, including the removal
of all weeds,unless allowed otherwise in writing by the Environmental Coordinator.
3. Ensure that all soil surfaces in wetland and wetland buffer strip areas are planted with
permitted vegetation and that there are no open soil surfaces that may result in
erosion.
4. Maintain the wetland and wetland buffer strip as a"no mow" area.
Subd. 12. Encroachment in Required Setback and Wetland Buffer Strip Areas.
A. Wetlands and wetland buffer strips shall be kept free of all structures.
B. A maximum of ten percent (10%) of the structure setback area may be occupied by any
structures.
C. Wetlands and wetland buffer strips shall not be mowed, chemically treated or otherwise
altered except as approved by the Environmental Coordinator after submission of a
Vegetation Management Plan.
D. Variances and Waivers
1. Only variances meeting the standards and criteria set forth in Section 11.76 of this
Code and waivers approved pursuant to Section 11.40 of this Code for a Planned Unit
Development (PUD) process shall be granted. All variance requests must be made to
the Board of Adjustments and Appeals. All waiver requests must be made to the
Planning Commission and the City Council.
2. Variances or waivers shall not be granted which would violate state law or rule or
circumvent the intent and purposes of this Section or Minnesota Rules 8420.
Subd. 13. Financial Assurance Required.
If a development application includes wetland alteration,wetland or wetland buffer strip landscaping,
or construction of a wetland buffer strip, the applicant shall file with the Environmental Coordinator
prior to release of the final plat, or, if there is no plat approval involved, prior to the first building
permit issued for the entire subject property, a performance bond, cash escrow, or letter of credit with
a corporation approved by the Environmental Coordinator, as surety thereon, or other guarantee
acceptable to the Environmental Coordinator and in an amount determined by the Environmental
Coordinator as set forth below ("Financial Assurance"). Financial Assurance requirements for
Development Applications for areas where the City is the LGU are set forth in subdivision 14 of this
Section.
Draft City Code Section 11.51-Standards for Protection of Wetlands
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A. Amount - The amount of the Financial Assurance shall be for no less than one and one-half
(1 %2) times the amount estimated by the Environmental Coordinator as the cost of
completing a wetland plan for monument installation and replacement and restoration and/or
correction of the wetland and/or wetland buffer strip.
B. Schedule - The Financial Assurance for the wetland plan must cover two complete growing
seasons following completion of the development and full and final restoration of all
corrective actions identified in the Final Annual Report and shall be conditioned upon
complete and satisfactory implementation of the approved Wetland Plan or Vegetation
Management Plan and final inspection and approval of the wetland and wetland buffer strip
by the City.
C. Submissions — With the Financial Assurance, the applicant shall provide to the
Environmental Coordinator a copy of a signed contract with an environmental consultant to
monitor construction activities and annual compliance and certify final completion of the
wetland, wetland buffer strip and wetland replacement requirements.
D. Form of Application—The Financial Assurance shall be posted within 10 days of approval of
the development application and prior to the commencement of the work or the preparations
thereof.
Subd. 14- Special Requirements for Wetland Conservation Act(WCA) Services.
The following provisions apply to areas for which the City is the LGU for WCA. All survey
information shall be provided in the Minnesota County Coordinate System, Hennepin County North
American Datum 1983 (NAD83) (1996) projection in U.S. Survey feet. All vertical elevations shall
be in North American Datum 1988 (NAVD88).
A. Wetland Evaluation / Wetland Determination Review. Applications for WCA review must
include a report documenting site conditions; wetland delineation and/or determination
review procedures; a statement as to whether wetlands are present on site; a statement as to
whether an exemption is requested; and whether work is proposed which will result in a loss
or alteration of wetland. Reports must be prepared in accordance with the following
paragraph B.
B. Wetland Delineation, Wetland Determination, Wetland Exemption and No-Loss
Determination Review Application. The applicant shall complete and file with the
Environmental Coordinator an "Application for Review of Wetland Determinations" in the
form required by the Environmental Coordinator ("Review Application"). The Review
Application, including the following information, must be filed with the Environmental
Coordinator a minimum of one week prior to scheduling a field review by the Environmental
Coordinator:
1. One print copy and one electronic (PDF) version in color of the Wetland Delineation
Report, Wetland Determination Report, Wetland Exemption Report, and/or No-Loss
Determination Report. All maps in the PDF version shall be developed for an 11" x
17" printable format with sufficient detail so all features are legible;
Draft City Code Section 11.51-Standards for Protection of Wetlands
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2. Scaled public land survey map of the wetland delineation and boundary, transect
locations and sample points;
3. Survey data in a format compatible with ArcView software;
4. A minimum of two wetland field data forms per wetland representing the wetland
parameters at two locations along with a data form documenting upland conditions at
each location;
5. Such other information as required by the Environmental Coordinator or Minnesota
Rules 8420.
An applicant may request an exemption or no-loss determination in accordance with the
provisions of Minnesota Rules 8420.
C. Wetland Alteration Application Requirements. Wetland Alteration, including constructing
boardwalks, removing healthy native vegetation or otherwise altering or destroying any
wetland or wetland function, either wholly or partially,by any person, requires submission of
a Joint Wetland Permit Application in addition to the Review Application for review and
approval by the City. Except for those wetlands exempt under Minnesota Rule 8420.0420,
any alteration to a wetland must result in a zero net loss.
D. Wetland Replacement Plan Application — The Joint Wetland Permit Application and the
Review Application (together, the "Wetland Replacement Plan Application") shall be made
in writing to the City. The Wetland Replacement Plan Application shall set forth the location
and plan for the proposed project. The applicant must provide one printed and one electronic
(PDF) version in color(all maps in PDF version shall be developed for an 11" x 17" printable
format with sufficient detail so all features are legible). The Wetland Replacement Plan
Application, including the following information, shall be filed with the Environmental
Coordinator a minimum of two weeks prior to scheduling a Technical Evaluation Panel
review with the Environmental Coordinator. The Wetland Replacement Plan Application
must include:
1. The name and address of the owner(s) of the land where the project will occur.
2. The estimated period of time within which the project will be conducted.
3. A topographic map of the proposed project area(s) to a minimum scale of one inch
equals 50 feet showing existing ground elevation contours at two-foot intervals. The
map shall show:
a. The size and location of the wetland in relation to the property boundaries,
including a scaled public land survey with the coordinates of the approximate
wetland center and sample locations.
b. The property and a minimum of 50 feet of land abutting the property, as it
existed prior to the proposed land alteration.
c. The proposed ground elevation contours at 2 foot intervals on the property
when the land alteration is completed.
d. Locations of any surface inlets or outlets draining into or out of the wetlands.
Draft City Code Section 11.51-Standards for Protection of Wetlands
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e. Pre- and post-drainage areas for all existing and proposed wetlands.
f. Photographic reference points and proposed transect or sampling locations for
wetland replacement or wetland banking plans.
g. Survey data in a digital shapefile or comma delimited ASCII file format
compatible with ArcView software.
4. The wetland type of all existing and proposed wetlands, including a comparison to
the Eggers and Reed"Wetland Plant Community Types" document.
5. Recent color aerial photograph of the proposed impact area.
6. Grading plan of the proposed project area(s) to a minimum scale of one inch equals
50 feet prepared by a registered professional engineer that includes appropriate
drainage areas and drainage calculations, proposed two-foot contours of the land
when the project is complete and erosion control to be used during construction.
Construction details, including the proposed elevations and contours, for any control
structures must be included on the plans.
7. Landscaping or revegetation plan at the same scale as the topographic map.
8. Such other information as may be necessary to evaluate the proposed wetland
alteration and wetland replacement plans and to determine the amount and types of
wetland to be impacted.
9. Such other information as required by the City or by Minnesota Rules 8420 for
application procedures.
E. Wetland Replacement Plan Approval. Wetland Replacement Plan Applications shall be
subject to the approval by the Environmental Coordinator. If the Environmental Coordinator
determines that a feasible and prudent alternative exists that would avoid or minimize
impacts to the wetland, he or she shall deny the Wetland Replacement Plan Application.
The Environmental Coordinator shall make his or her decision regarding the Wetland
Replacement Plan Application in accordance with Minnesota Statutes 15.99, Subd. 3.
Approval of the Wetland Replacement Plan Application shall be valid for a period of no
more than three years. If the work has not begun within three years of the date of approval of
the Application, the approval shall be void.
Approval of an application for wetland alteration and/or wetland replacement does not
exempt the applicant from obtaining any and all other necessary permits for work within a
wetland and/or wetland buffer.
F. Wetland Replacement Annual Reports. Annual reports shall be prepared in accordance with
Minnesota Rules 8420.0810 and shall include the following information:
1. Reference photographs taken within 4 weeks of completion of the grading and within
4 weeks of completion of the landscaping;
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2. A description of activities completed in the current year;
3. A list of activities planned for the following year;
4. As-built plans (for the first year only) to a minimum scale of one inch equals 50 feet
showing existing ground elevation contours at two-foot intervals;
5. A comparison of actual conditions with the as-built specifications and proposed
plans;
6. Monthly hydrology measurements from April through October;
7. A list of vegetation that have 10%coverage or more;
8. A comparison of proposed versus actual wetland types within the wetland and
wetland replacement areas;
9. Map of the plant communities within the wetland, wetland replacement and wetland
buffer areas included in the Wetland Replacement Plan. The map shall be overlain
on the topographic map provided for the Wetland Replacement Plan;
10. Monthly color photographs from the photographic reference points from April to
October; and
11. All information required by Minnesota Rules 8420 for wetland replacement
reporting.
If the City does not receive either: 1) an annual monitoring report; or 2) notification that the
report will be provided prior to December 31 of each monitoring year, the City will charge
the applicant for costs incurred by the City, including staff time, to collect the information
needed to complete the Wetland Replacement Annual Report.
G. Fees. Submission of requests for wetland determinations, sequencing flexibility, wetland
delineation reviews, no-loss determinations, field or technical reviews of current or historic
wetland and/or wetland buffer conditions, or an application for a Wetland Replacement Plan
shall be accompanied by a non-refundable application fee and a cash deposit in such amounts
as determined by the City Council and fixed by ordinance. The cash deposit, or a portion
thereof, will be refunded after completion of City review and approval of the submittal,
unless the total sum is greater than the administrative review cost. Costs may include,but are
not limited to:
1. Consultant fees assisting in City review, providing technical assistance or other
services required to meet WCA requirements;
2. City staff time expended in review, approval and processing of the request or
application or other services required to meet WCA requirements;
3. Consultant fees or City staff time expended in coordinating and holding Technical
Evaluation Panel meetings;
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4. Mailings, legal notices, and other administrative costs; and
5. Any other reasonable costs incurred by the City in review of the proposal.
Full payment of the fees and cash deposit must be made by the applicant prior to
consideration of the request. All costs incurred by the City greater than the cash deposit
balance will be billed to the applicant.
H. Financial Assurance. The amount of the Financial Assurance required in subdivision 13 of
this Section shall include costs associated with City and WCA requirements for wetland
alteration or wetland replacement projects, including but not limited to construction, seeding,
planting, monument installation and annual monitoring. The Financial Assurance shall be
retained by the City until either (i) approval of the project as final by the Environmental
Coordinator; or (ii) a minimum period of 5 years. The Financial Assurance must include
costs associated with re-grading or purchase of off-site wetland replacement if on-site
wetland replacement is unsuccessful. The Financial Assurance shall be extended beyond the
required monitoring period for up to an additional five-year period if, in the written opinion
of the Technical Evaluation Panel, the goal of the replacement plan has not been achieved but
maybe achieved with more time. The amount of security shall be 150% of the estimated cost
to complete the scope of work associated with the Wetland Plan and/or Wetland Replacement
Plan.
I. Wetland construction or replacement must be conducted as required in Minnesota Rules 8420
and the Minnesota Wetland Restoration Guide issued by BWSR.
Subd. 15—Submissions,Decisions, and Appeals.
A. All applications, information, analyses and reports required by this Section shall be in the
form required by the City and shall be submitted to the Environmental Coordinator by the
applicant in conjunction with the submission of the development application.
B. All applications, information, analyses and reports required by this Section shall be subject to
review and approval by the Environmental Coordinator in accordance with the procedures set
forth in Minnesota Rules 8420.0255. Applicants shall be notified of the decision of the
Environmental Coordinator in writing, which shall be mailed to the address listed on the
Application for Review of Wetland Determinations. All decisions made by the
Environmental Coordinator are final unless a timely appeal is filed with the City Council.
C. All decisions made by the Environmental Coordinator may be appealed to the City Council in
accordance with Minnesota Rules 8420.0905. The appeal must be in writing, must be
accompanied by payment of all applicable fees, and must be filed with the City Engineer
within 30 days of the date the written notice of the decision is sent. The City Council shall
make a ruling on the appeal within 30 days of the date of the filing of the appeal unless the
City Council and the appellant mutually agree in writing to an extension.
D. A decision of the City Council may be appealed to BWSR pursuant to Minnesota Rules
8420.0905.
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E. An applicant proceeds at its own risk if it proceeds with work that has not been approved
while an appeal is pending. If the decision is granted or revised on appeal, the applicant is
responsible for restoring and replacing all wetland impacts inconsistent with the final
decision.
Subd. 16—Enforcement and Remedy.
In addition to the remedy provided for in City Code Section 11.99,the provisions of this Section may
be enforced in accordance with Minnesota Rule 8420.0900, or any other remedy provided for in law
or equity.
Draft City Code Section 11.51-Standards for Protection of Wetlands
Page 20
CITY COUNCIL AGENDA DATE:
SECTION: Payment of Claims May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Sue Kotchevar, Office of the Payment of Claims X.
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 252997 - 253268
Wire Transfers 1016835 - 1016972
Wire Transfers 6104 - 6119
Purchasing Card 6108
City of Eden Prairie
Council Check Summary
5/16/2017
Division Amount Division Amount
6,837 304 Senior Board 919
100 City Manager 2,190 308 E-911 402
101 Legislative 12,487 309 DWI Forfeiture 21
102 Legal Counsel 51,829 315 Economic Development 5,104
110 City Clerk 491 502 Park Development 642
111 Customer Service 4,300 509 CIP Fund 79,643
112 Human Resources 244 512 CIP Trails 346
113 Communications 1,831 522 Improvement Projects 2006 9,518
114 Benefits&Training 10,523 528 Shady Oak Rd-CR 61 North 22,969
131 Finance 406 529 Shady Oak Rd-CR 61 South 10,048
132 Housing and Community Services 9,505 532 EP Road Connect Flying Cloud 3,813
133 Planning 11,054 536 General LRT 3,091
136 Public Safety Communications 1,212 804 100 Year History 72
137 Economic Development 43 Total Capital Projects Fund 136,588
138 Community Development Admin. 243
150 Park Administration 100 601 Prairie Village Liquor 87,160
151 Park Maintenance 36,226 602 Den Road Liquor 136,864
153 Organized Athletics 1,652 603 Prairie View Liquor 96,547
154 Community Center 26,691 605 Den Road Building 1,985
156 Youth Programs 1,397 701 Water Enterprise Fund 172,571
157 Special Events 443 702 Wastewater Enterprise Fund 433,150
158 Senior Center 2,258 703 Stormwater Enterprise Fund 11,640
159 Recreation Administration 48 Total Enterprise Fund 939,916
161 Oak Point Pool 1,040
162 Arts 4,519 802 494 Commuter Services 17,302
163 Outdoor Center 4,329 803 Escrow Fund 4,368
168 Arts Center 1,486 807 Benefits Fund 778,212
180 Police 24,386 811 Property Insurance 36,484
184 Fire 27,612 812 Fleet Internal Service 80,438
186 Inspections 1,717 813 IT Internal Service 55,600
200 Engineering 214 814 Facilities Capital ISF 23,339
201 Street Maintenance 9,932 815 Facilites Operating ISF 31,434
202 Street Lighting 64 816 Facilites City Center ISF 101,583
Total General Fund 257,309 817 Facilites Comm.Center ISF 56,429
Total Internal Svc/Agency Funds 1,185,189
301 CDBG 1,666
303 Cemetary Operation 1,071 Report Total 2,522,263
Total Special Revenue 2,737
441 2012A G.O.Refunding Bonds 525
Total Debt Service Fund 525
City of Eden Prairie
Council Check Register by GL
5/16/2017
Check# Amount Supplier/Explanation Account Description Business Unit Comments
253083 333,073 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Wasterwater Collection Wastewater Fee May 2017
253196 271,342 HEALTHPARTNERS Accounts Receivable Health and Benefits Premiums May 2017
6117 249,710 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll Taxes
6115 160,847 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA
253071 90,656 LANO EQUIPMENT INC Autos Wastewater Capital
253018 75,618 CLASSIC PROTECTIVE COATINGS,INC Improvement Contracts Water Capital
6108 67,418 US BANK Travel Expense Water Distribution
253016 55,320 CENTURY FENCE Other Contracted Services Capital Maint.&Reinvestment
1016877 54,112 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Rehab
253210 48,945 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store
1016903 39,508 XCEL ENERGY Electric Miller Park
1016883 33,539 LOGIS LOGIS IT Operating
253171 31,453 COMMERCIAL TRUCK COLLISSION INC Insurance Property Insurance
253209 31,116 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store
1016896 27,565 SRF CONSULTING GROUP INC Design&Engineering Improvement Projects 2006
253095 27,348 NELSON AUTO CENTER,INC Autos Fleet-Police
253001 26,351 ABM ONSITE SERVICES-MIDWEST Tenant 1 -Cleaning Suppli Utility Operations-General
1016945 25,609 CENTERPOINT ENERGY SERVICES INC Gas City Hall-CAM
6119 24,160 EMPOWER Deferred Compensation Health and Benefits
1016874 23,765 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store
253252 22,251 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store
253152 21,718 ARTEKA COMPANIES Other Contracted Services Shady Oak Rd-CR 61 North
253066 19,605 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store
253116 19,040 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit
1016887 18,725 MINNESOTA ROADWAYS CO Improvements to Land Capital Maint.&Reinvestment
253267 18,710 PRAIRIE PARTNERS SIX LLP Waste Disposal Prairie Village Liquor Store
253072 18,659 LAVAN FLOOR COVERING Contract Svcs-General Bldg Facilities Capital
253014 18,594 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store
253079 17,330 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating
6107 17,302 I-494 CORRIDOR COMMISSION Deposits 494 Corridor Commission
6118 17,139 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits
253117 16,286 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store
253009 15,983 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store
253161 15,544 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Den Road Liquor Store
253111 14,981 REHBEIN'S AGRICULTURAL SERVICES Lime Residual Removal Water Treatment
6109 14,720 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits
253268 14,683 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store
253130 14,432 U.S DEPARTMENT OF AGRICULTURE Other Contracted Services Deer Consultant
1016864 13,759 ADVANCED ENGINEERING&ENVIRONMENTAL SE Equipment Repair&Maint Water Treatment
253160 12,396 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie Village Liquor Store
6105 11,130 SELECT ACCOUNT HSA Health and Benefits
6111 10,357 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance
253065 9,683 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store
6114 9,623 SELECT ACCOUNT HSA Health and Benefits
1016950 9,507 HANSEN THORP PELLINEN OLSON Design&Engineering Capital Maint.&Reinvestment
Check# Amount Supplier/Explanation Account Description Business Unit Comments
6104 9,406 SELECT ACCOUNT HSA-Employer Health and Benefits
1016872 9,287 CENTERPOINT ENERGY SERVICES INC Gas Water Treatment
253192 8,541 GRAYMONT Treatment Chemicals Water Treatment
253119 7,992 SOUTHWEST SUBURBAN CABLE COMMISSION Dues&Subscriptions City Council
253139 7,968 WELSH COMPANIES Contract Svcs-General Bldg Public Works/Parks
1016963 7,875 SENIOR COMMUNITY SERVICES Other Contracted Services Housing and Community Service
1016893 7,738 REINDERS INC Landscape Materials/Supp Park Maintenance
253165 7,557 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store
253241 7,408 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store
1016955 7,358 METRO SALES INCORPORATED* Equipment Rentals Customer Service
1016961 7,298 POMP'S TIRE SERVICE INC Tires Fleet Operating
253258 7,139 TRACKER BOAT CENTER Equipment Repair&Maint Fleet Operating
1016918 6,887 GREENSIDE INC Contract Svcs-Asphalt/Concrt City Hall-CAM
253058 6,580 HOUSEAL LAVIGNE ASSOCIATES Other Contracted Services Planning
253103 6,533 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store
253234 6,356 NAC Contract Svcs-HVAC City Hall-CAM
6113 5,755 SELECT ACCOUNT HRA Health and Benefits
253010 5,726 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store
253257 5,375 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concr. Fitness/Conference-Cmty Ctr
1016863 5,052 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating
253106 4,915 PRAIRIE RESTORATIONS INC Other Contracted Services Park Maintenance
253225 4,826 MINNESOTA DEPARTMENT OF EMPLOYMENT Unemployment Compensation Organizational Services
6110 4,593 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting
1016936 4,582 VAN PAPER COMPANY Cleaning Supplies Den Bldg.-CAM
253264 4,576 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store
253030 4,569 DYNAMIC IMAGING SYSTEMS INC Software Maintenance IT Operating
1016953 4,538 LOGIS Software Maintenance IT Capital
253153 4,378 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store
253044 4,280 GRAYMONT Treatment Chemicals Water Treatment
253180 4,222 EDEN PRAIRIE COMMUNITY EDUCATION Building Rental Winter Theatre
253230 4,100 MINTAHOE INC Other Contracted Services Wine Club/Events
253174 3,983 DEPT OF EMPLOYMENT/ECONOMIC DEVELOPMENT Interest Economic Development Fund
1016878 3,903 HAWKINS INC Treatment Chemicals Water Treatment
253002 3,900 AIRWATCH LLC Software Capital Maint.&Reinvestment
1016942 3,894 A-SCAPE INC Contract Svcs-Lawn Maint Fire Station#5
253217 3,430 LAVAN FLOOR COVERING Contract Svcs-General Bldg Senior Center
253129 3,389 TYLER TECHNOLOGIES INC Software Maintenance IT Operating
253120 3,335 SPECIAL SERVICES GROUP LLC Capital Under$25,000 Police
253155 3,221 BARTLEY SALES COMPANY INC Repair&Maint.Supplies Facilities Capital
1016909 3,206 CHEMSEARCH Supplies-HVAC City Hall-CAM
253200 3,154 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store
253082 3,091 METRO TRANSIT Design&Engineering General LRT
1016970 3,057 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store
1016966 3,029 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply(Wells)
253221 3,012 MINNESOTA/WISCONSIN PLAYGROUND Operating Supplies Park Maintenance
253059 2,987 ICOR TECHNOLOGY INC Capital Under$25,000 Police
1016891 2,979 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Fire Station#1
253203 2,976 IMPACT PROVEN SOLUTIONS Other Contracted Services Water Accounting
253085 2,975 MILLER DUNWIDDIE Other Contracted Services Heritage Preservation
253078 2,974 MACDONALD&MACK ARCHITECTS LTD Other Contracted Services Facilities Capital
Check# Amount Supplier/Explanation Account Description Business Unit Comments
253131 2,855 ULTIMATE SOFTWARE GROUP,THE Ultimate(prey.Ceridian) IT Operating
1016969 2,760 WALL TRENDS INC Contract Svcs-Pool Pool Maintenance
1016857 2,691 VAN PAPER COMPANY Cleaning Supplies City Center Operations
253177 2,622 DPC INDUSTRIES INC Treatment Chemicals Water Treatment
1016902 2,593 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store
253149 2,577 ALLINA HEALTH SYSTEM Tuition Reimb-College Dept Tra Fire
1016866 2,560 ASPEN WASTE SYSTEMS INC. Waste Disposal Fire Station#3
1016841 2,445 GREENSIDE INC Contract Svcs-Asphalt/Concrt Fire Station#5
1016943 2,407 BARR ENGINEERING COMPANY OCS-Monitoring Stormwater Non-Capital
1016967 2,340 STREICHERS Clothing&Uniforms Police
1016937 2,331 VINOCOPIA Liquor Product Received Prairie View Liquor Store
253064 2,320 INTERTECH INC Contract Development IT Operating
253239 2,271 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store
253004 2,235 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store
253107 2,160 PRECISION FINISHING Equipment Repair&Maint Water Storage
1016843 2,024 INTEREUM INC Contract Svcs-Pool Pool Maintenance
253096 2,000 NORATEK SOLUTIONS INC Software Maintenance IT Operating
253104 2,000 PINE PRODUCTS INC Improvement Contracts Shady Oak Rd-CR 61 North
1016925 1,996 MCGINTY-VANSICKLE,PATTI Tuition Reimbursement/School Organizational Services
253101 1,964 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store
1016880 1,947 INTERSTATE POWER SYSTEMS INC Equipment Repair&Maint Water Supply(Wells)
253057 1,929 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store
253063 1,904 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits
253227 1,890 MINNESOTA POST BOARD Licenses&Taxes Police
253020 1,874 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store
253048 1,849 HEALTHPARTNERS Health&Fitness Fire
253015 1,809 CARVER COUNTY LICENSE CENTER Autos Fleet-Police
253186 1,740 FISCHER WILLIE P&R Refunds Community Center Admin
253013 1,710 BUREAU OF CRIMINAL APPREHENSION Software Maintenance IT Operating
253052 1,705 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police
253193 1,697 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie View Liquor Store
1016964 1,690 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal
1016908 1,683 BRAUN INTERTEC CORPORATION Other Contracted Services Park Acquisition&Development
1016938 1,673 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating
1016920 1,631 HACH COMPANY Process Control Equipment Water Treatment
253247 1,577 SIGNSOURCE Equipment Parts Fleet Operating
253138 1,575 WELLS FARGO BANK MINNESOTA NA Paying Agent 2012A GO Refunding Bonds
253145 1,557 XCEL ENERGY Building Capital Impr/Maint Fixed
253081 1,500 MEALS ON WHEELS Other Contracted Services Housing and Community Service
1016865 1,491 AMERITRAK Capital Under$25,000 Snow&Ice Control
253218 1,468 LEAGUE MN CITIES INS TRUST Insurance Property Insurance
253005 1,464 ASPEN MILLS Clothing&Uniforms Fire
1016941 1,461 ADVANCED ENGINEERING&ENVIRONMENTAL SE Equipment Repair&Maint Water Distribution
253124 1,405 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concrt Senior Center
253136 1,394 W L HALL CO Contract Svcs-Gen.Bldg City Center Operations
1016860 1,381 VINOCOPIA Liquor Product Received Prairie Village Liquor Store
253157 1,335 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store
1016846 1,334 LYNDALE PLANT SERVICES Contract Svcs-Int.Landscape City Hall-CAM
253031 1,319 EARL F ANDERSEN INC Operating Supplies Traffic Signs
1016889 1,253 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1016946 1,235 COMPRESSED AIR CONCEPTS LLLC Contract Svcs-HVAC Fire Station#4
253184 1,225 FIRE SAFETY USA INC Small Tools Fire
253146 1,202 3D SPECIALTIES Signs Traffic Signs
6106 1,183 SELECT ACCOUNT Other Contracted Services Health and Benefits
253254 1,176 STAPLES ADVANTAGE Office Supplies Customer Service
253176 1,120 DOMACE VINO Liquor Product Received Prairie View Liquor Store
253141 1,095 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store
253265 1,054 WORKS COMPUTING INC Other Contracted Services IT Operating
1016922 1,041 INTEREUM INC Capital Under$25,000 Police City Center
253228 1,040 MINNESOTA SAFETY SERVICES LLC Other Contracted Services Oak Point Lessons
1016884 1,007 MENARDS Operating Supplies-General City Hall-CAM
253073 1,000 LEAGUE MN CITIES INS TRUST Insurance Property Insurance
1016919 1,000 GREGOIRE,DAVID Other Contracted Services Communications
253253 998 SPARTAN PROMOTIONAL GROUP INC Operating Supplies Youth Programs Admin
253143 998 EDUCATION AND TRAINING SERVICES Conference/Training Utility Operations-General
253035 965 ELECTRICAL INSTALLATION&MAINTENANCE Equipment Repair&Maint Water Treatment
253237 954 OLSEN CHAIN&CABLE Equipment Repair&Maint Fleet Operating
253099 902 ORGANIX SOLUTIONS Waste Disposal City Hall-Direct Costs
1016835 893 AMERIPRIDE LINEN&APPAREL SERVICES Operating Supplies-Linens Prairie Village Liquor Store
1016867 893 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store
1016876 891 GRAINGER Supplies-Electrical Ice Arena Maintenance
253105 888 PITNEY BOWES Postage Customer Service
1016861 888 WENCK ASSOCIATES INC Design&Engineering Stormwater Capital
253242 880 PINE PRODUCTS INC Improvement Contracts Shady Oak Rd-CR 61 North
253251 860 SNAP-ON TOOLS Small Tools Fleet Operating
253121 859 STAPLES ADVANTAGE Office Supplies Pool Maintenance
253008 837 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store
253098 828 ONCE UPON A STAR Instructor Service Special Events&Trips
253231 825 MN BOARD OF FIREFIGHTER TRG&ED/DPS Dues&Sub-Cert&Licensing Fire
1016873 812 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering
1016898 791 STREICHERS Clothing&Uniforms Police
253205 777 J&R COMPLETE AUTO&RADIATOR Equipment Parts Fleet Operating
1016907 758 BOUNDLESS NETWORK Clothing&Uniforms Pool Lessons
253173 731 CONSTRUCTION MATERIALS INC Small Tools Street Maintenance
253021 700 CLIFTONLARSONALLEN LLP Other Contracted Services Organizational Services
1016916 693 FASTENAL COMPANY Equipment Parts Fleet Operating
1016910 691 CLAREY'S SAFETY EQUIPMENT Safety Supplies Emergency Preparedness
253261 690 WARNING LITES Seal Coating Street Maintenance
253224 650 MINNESOTA COMMERCE DEPARTMENT Other Contracted Services Police
253232 625 MN CIT OFFICERS ASSOCIATION Tuition Reimbursement/School Police
253054 615 HENNEPIN TECHNICAL COLLEGE Dues&Sub-Cert&Licensing Fire
253229 600 MINNESOTA WILDLIFE CONNECTION Other Contracted Services Outdoor Center
253100 594 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire
253164 594 CAMP RIPLEY MESS FUND Other Rentals Police
253190 585 GLASS&MIRROR OUTLET INC Supplies-General Bldg Police City Center
253236 585 O'BRIEN,COLLIN L. Travel Expense Fire
253025 560 CONTECH ENGINEERED SOLUTIONS LLC Equipment Parts Stormwater Collection
1016842 558 HACH COMPANY Laboratory Chemicals Water Treatment
253045 556 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Concessions
1016935 543 THE OASIS GROUP Employee Assistance Organizational Services
Check# Amount Supplier/Explanation Account Description Business Unit Comments
253110 517 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie Village Liquor Store
253076 512 LES MILLS UNITED STATES TRADING INC Licenses,Permits,Taxes,Fees Fitness Classes
253043 512 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General
253191 511 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store
253244 500 REMARKABLE REPTILES,THE Other Contracted Services Outdoor Center
253011 491 BROADWAY AWARDS Operating Supplies Reserves
253172 483 COMPASS CONSULTANTS INC Street Permits General Fund
1016954 471 MENARDS Building Repair&Maint. Fire
253162 470 BROTHERS FIRE PROTECTION Contract Svcs-Security City Hall-CAM
1016871 469 CDW GOVERNMENT INC. Computers-Monitors IT Operating
1016932 458 SCHMIDT,MATT Travel Expense Police
1016956 454 MINNESOTA ROADWAYS CO Patching Asphalt Street Maintenance
253248 453 SIGNSOURCE Office Supplies Administration
253125 426 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions
253017 419 CENTURYLINK Other Broadband Internet E-911 Program
1016947 414 FERRELLGAS Gas Outdoor Center
1016957 411 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
253202 408 HOME DEPOT CREDIT SERVICES Supplies-Pool Pool Maintenance
253159 406 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store
253213 390 KEITH'S TARPS Operating Supplies Traffic Signals
253266 389 CAPREF EDEN PRAIRIE LLC Building Rental Housing and Community Service
253183 387 ENKI BREWING COMPANY INC Liquor Product Received Prairie View Liquor Store
1016951 385 IDEAL SERVICE INC Equipment Repair&Maint Water Supply(Wells)
253238 371 OUTDOOR ENVIRONMENTS INC Other Contracted Services Pleasant Hill Cemetery
1016972 368 ZIEGLER INC Equipment Parts Fleet Operating
253144 366 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
1016948 365 GRAFIX SHOPPE Autos Fleet-Police
1016847 365 METROPOLITAN FORD Equipment Parts Fleet Operating
253189 364 GARELICK STEEL CO INC Equipment Repair&Maint Street Maintenance
1016837 361 BERRY COFFEE COMPANY Merchandise for Resale Concessions
1016845 358 KOTCHEVAR,SUSAN Travel Expense Finance
253056 352 HOEHN,JEREMY Travel Expense Fire
1016882 351 LEROY JOB TRUCKING INC Other Contracted Services Animal Control
253027 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
253175 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
253243 350 RAMPI,PHILIP T Other Contracted Services Special Initiatives
253092 345 MPCA Licenses,Permits,Taxes Water Supply(Wells)
253182 344 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Equipment Parts Fleet Operating
1016888 334 MOOD MEDIA Other Contracted Services Prairie Village Liquor Store
253198 330 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint Public Safety Communications
1016881 324 KIDCREATE STUDIO Instructor Service Arts Center
253003 320 ALTERNATIVE BUSINESS FURNITURE INC Supplies-General Building City Center Operations
1016885 319 METRO SALES INCORPORATED* Equipment Rentals IT Operating
253041 317 FISHER SCIENTIFIC Laboratory Chemicals Water Treatment
253051 316 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint IT Operating
253029 315 DODGE OF BURNSVILLE Equipment Parts Fleet Operating
253062 304 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store
1016901 304 WATSON CO INC,THE Merchandise for Resale Concessions
1016875 304 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits
252997 300 3RD LAIR Instructor Service Camps
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1016840 300 FASTENAL COMPANY Safety Supplies Fleet Operating
1016851 299 PARK SUPPLY OF AMERICA INC Supplies-Plumbing City Hall-Direct Costs
1016886 295 MINNESOTA ATHLETIC APPAREL Operating Supplies-Dept Events Fire
6116 286 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits
1016960 282 PARLEY LAKE WINERY Liquor Product Received Prairie View Liquor Store
253178 277 E A SWEEN COMPANY Merchandise for Resale Concessions
253259 275 UNITED STATES ICE RINK ASSOCIATION Dues&Subscriptions Facilities Staff
1016904 275 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Den Road Liquor Store
253211 272 JOHNSTONE SUPPLY Supplies-HVAC Police City Center
253137 269 WACONIA BREWING COMPANY Liquor Product Received Prairie View Liquor Store
253024 265 COMMUNITY HEALTH CHARITIES OF MINNESOTA United Way Withheld Health and Benefits
1016844 259 KLIMA,JULIE Travel Expense Planning
253108 254 PROP United Way Withheld Health and Benefits
253181 253 EDEN PRAIRIE FOOD SERVICES Miscellaneous Records Management
1016962 242 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Senior Center
253207 241 JEREMIAH JANET Travel Expense Community Development Admin.
253250 240 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store
253087 239 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service
253118 238 SOUTHWEST NEWS MEDIA Legal Notices Publishing City Clerk
253233 233 MOVING EQUIPMENT SALES Supplies-General Building City Center Operations
253148 225 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1016944 218 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store
253050 208 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police
253036 201 ERGOMETRICS Employment Support Test Organizational Services
253040 201 FIRE SAFETY USA INC Equipment Repair&Maint Fleet Operating
253012 200 BROWN GREG AND SURE Refunds Water Conservation
253077 200 LEWIS,JOHN Refunds Water Conservation
253147 200 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
253226 200 MINNESOTA MUNICIPAL BEVERAGE ASSOCIATION Training Supplies Prairie Village Liquor Store
1016848 198 MUNOZ,CESAR Travel Expense Police
1016855 198 SACKETT,MATTHEW Travel Expense Police
253084 198 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Prairie Village Liquor Store
253156 195 BATTLE LAKE SENIOR CARD PROJECT Supply-Greeting Cards Senior Board
1016890 192 NUCO2 INC Contract Svcs-Ice Rink Pool Maintenance
253216 190 LAKE COUNTRY DOOR LLC Contract Svcs-General Bldg City Hall-CAM
253223 190 MINNESOTA CHIEFS OF POLICE ASSOC Dues&Subscriptions Police
1016930 181 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
1016914 170 ELLIS,ROBERT Mileage&Parking Engineering
253133 170 UNIVERSITY OF MINNESOTA Conference/Training Street Maintenance
1016859 162 VIK,LISA Travel Expense Police
1016862 162 WYFFELS,BILL Travel Expense Police
1016856 159 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store
1016965 155 SPS COMPANIES Equipment Repair&Maint Round Lake
253053 152 HENNEPIN COUNTY RESIDENT&REAL ESTATE Software Maintenance IT Operating
1016917 151 GOLDENSTEIN,JAMES Conference/Training IT Operating
1016900 150 USA SECURITY Maintenance Contracts Water Treatment
253179 146 EARL F ANDERSEN INC Signs Traffic Signs
253168 146 COMCAST Equipment Repair&Maint E-911 Program
1016959 145 OSI BATTERIES INC Operating Supplies Traffic Signals
1016952 144 KIDCREATE STUDIO Instructor Service Arts Center
Check# Amount Supplier/Explanation Account Description Business Unit Comments
252999 140 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
253080 140 MARCO INC Operating Supplies IT Telephone
253150 138 ALMETEK INDUSTRIES Operating Supplies Stormwater Non-Capital
1016897 136 STERICYCLE INC Other Contracted Services Police
253245 134 ROOTSTOCK WINE COMPANY Liquor Product Received Den Road Liquor Store
1016958 132 O'REILLY AUTOMOTIVE INC Lubricants&Additives Fleet Operating
1016912 131 DUNGAN,TRACY Mileage&Parking Concessions
253204 130 INDELCO PLASTICS CORP Equipment Repair&Maint Round Lake
1016850 129 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
253166 127 CENTURYLINK Telephone IT Telephone
253112 122 RETROFIT COMPANIES,INC,THE Supplies-Electrical Fitness/Conference-Cmty Ctr
253093 120 MUNICIPALS Conference/Training Street Maintenance
253128 120 TRANSUNION RISK&ALTERNATIVE DATA Other Contracted Services Police
1016852 120 PRINTERS SERVICE INC Repair&Maint-Ice Rink Ice Arena Maintenance
253127 114 THOMSON REUTERS-WEST Dues&Subscriptions Police
253154 114 ASPEN MILLS Clothing&Uniforms Fire
1016892 112 PREMIUM WATERS INC Operating Supplies-Water Fire
253074 111 LEE,DEBBIE&KELLY Refunds Water Conservation
1016869 108 BOBBY&STEVE'S AUTO WORLD EDEN PRAIRIE Equipment Repair&Maint Police
1016923 107 LANZI,BOB Mileage&Parking Ice Admin.
253000 105 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1016934 104 SITEONE LANDSCAPE SUPPLY,LLC Landscape Materials/Supp Street Maintenance
1016870 103 BOYER TRUCKS Equipment Parts Fleet Operating
253061 100 IN KEOKIRI Refunds Water Conservation
253070 100 KOKAL.CRYSTAL Refunds Water Conservation
253089 100 MN/SCIA Tuition Reimbursement/School Police
253090 100 MOBERG DENNIS Refunds Water Conservation
253113 100 SCW WIM INC Licenses,Permits,Taxes,Fees Fitness Classes
253135 100 VAISALA Supplies-HVAC Fitness/Conference-Cmty Ctr
253188 100 GARDNER OLIVIA Refunds Water Conservation
253201 100 HOLT LINNEA Refunds Water Conservation
253235 100 NINOW DOUGLAS&LAURALYN Refunds Water Conservation
253240 100 PERLA,BALARAJU Refunds Water Conservation
1016929 98 MY CABLE MART Computer-Accessories IT Operating
1016931 98 SALUNKE,ADITI Conference/Training IT Operating
1016949 96 GRAINGER Supplies-Fire/Life/Safety Ice Arena Maintenance
1016899 94 UPS Postage Police
1016853 93 PROSOURCE SUPPLY Cleaning Supplies Fitness/Conference-Cmty Ctr
1016971 93 XCEL ENERGY Electric Round Lake
253151 93 ANDERSON MEREDITH Operating Supplies July 4th Celebration
253026 91 CUB FOODS EDEN PRAIRIE Operating Supplies Police
253256 90 SUMMIT COMPANIES Contract Svcs-Fire/Life/Safe Water Treatment
253091 90 MPCA Licenses&Taxes Wasterwater Collection
253222 90 MINNESOTA BD OF PEACE OFFICER STANDARDS Dues&Subscriptions Police
1016854 87 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
253219 85 LUBIN DAVID Refunds Water Conservation
253169 85 COMCAST Cable TV Fire
1016905 85 BEUTZ,KARI Tuition Reimbursement/School Fitness Classes
1016928 85 MUNOZ,MEGAN Tuition Reimbursement/School Fitness Classes
253199 83 HENNEPIN COUNTY MEDICAL CENTER EMS Supplies-EMS Supplies Fire
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1016940 83 A TO Z RENTAL CENTER Equipment Repair&Maint Stormwater Collection
253068 80 KAROW LAURA P&R Refunds Community Center Admin
253126 79 TACTICAL SOLUTIONS INC Equipment Repair&Maint Police
253114 79 SEVERSON THERESA P&R Refunds Community Center Admin
1016858 78 VERLEY,VALERIE Mileage&Parking Community Center Admin
253102 77 PETSMART Canine Supplies Police
253246 75 SHRED RIGHT Waste Disposal City Center Operations
253185 74 FIRST STATE TIRE RECYCLING Waste Disposal Fleet Operating
253132 74 UNITED WAY United Way Withheld Health and Benefits
253212 72 KEEPRS INC. Clothing&Uniforms Fire
1016921 71 HIRSHFIELD'S Repair&Maint.Supplies Water Treatment
253195 70 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Willow Park
1016933 69 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store
1016895 68 SPS COMPANIES Supplies-Plumbing Park Maintenance
1016927 68 MPX GROUP,THE Printing Police
253249 65 SIGNSOURCE Office Supplies Administration
252998 64 440400-NCPERS MINNESOTA PERA Health and Benefits
253028 62 DIRECTV Other Contracted Services Police
253255 60 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
253140 60 WESTERBERG,RICH Landscape Materials/Supp Street Maintenance
253075 59 LEIVERMANN SALLY P&R Refunds Community Center Admin
1016906 58 BOHNSACK,SUE Mileage&Parking Senior Center Admin
253097 54 OKINIYI DELVES P&R Refunds Community Center Admin
253022 53 COMCAST Other Broadband Internet IT Operating
1016924 52 LINDHOLM,HEATHER Tuition Reimbursement/School Fitness Classes
253007 50 BENGTSON KIRSTEN Refunds Water Conservation
253049 50 HEIMKES RENEE Refunds Water Conservation
253214 50 KIM BYUNG Refunds Water Conservation
253263 50 WILMORE JAMES Refunds Water Conservation
1016836 50 BATTERIES PLUS Operating Supplies-General Den Road Liquor Store
1016838 48 BRINK,LORI Mileage&Parking Recreation Admin
253115 48 SNAP-ON TOOLS Small Tools Fleet Operating
1016894 48 SHERWIN WILLIAMS CO Operating Supplies Outdoor Center
1016868 47 BIFFS INC Waste Disposal Park Maintenance
253033 46 EDEN PRAIRIE FOUNDATION United Way Withheld Health and Benefits
253086 46 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water Distribution
253109 45 RAYMOND-JUDY,MICHAEL AND JENIFER Landscape Materials/Supp Street Maintenance
253208 45 JEURISSEN MOTOR SPORTS LLC Equipment Repair&Maint Fleet Operating
253142 43 WINSUPPLY EDEN PRAIRIE MN CO Operating Supplies Street Lighting
253006 43 BDS Supplies-General Bldg Fire Station#1
253038 40 FARRELL LYNNE P&R Refunds Community Center Admin
253039 40 FIRDAUS SHADABI P&R Refunds Community Center Admin
253055 40 Hipps Carol T P&R Refunds Community Center Admin
253094 40 NAWROCKI SAMUEL P&R Refunds Community Center Admin
253187 38 GALLAGHER BENEFIT SERVICES INC Other Contracted Services Organizational Services
1016968 37 UPS Postage Police
253220 36 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating
253170 36 COMCAST Cable TV Fire
253260 35 WAGNER AVA J Deposits Escrow
253060 35 IEDITWEB INC Contract Svcs-Garden Romm Garden Room Repairs
Check# Amount Supplier/Explanation Account Description Business Unit Comments
253163 33 BUCK,NATHAN Conference/Training Softball
253194 33 HART,EDMUND Conference/Training Softball
253197 33 HEALY,STEPHEN Conference/Training Softball
253206 33 JENKINS,JOEL S Conference/Training Softball
1016911 33 DESAULNIERS,DAN Conference/Training Softball
1016913 33 ELIASON,STEVE J Conference/Training Softball
1016915 33 FALCK,TIMOTHY R Conference/Training Softball
1016939 33 ZOELLNER,MARK Conference/Training Softball
253032 30 EDEN PRAIRIE CHAMBER OF COMMERCE Conference/Training Economic Development
253134 30 UPS FREIGHT Office Supplies Utility Operations-General
1016879 29 HORIZON COMMERCIAL POOL SUPPLY Supplies-Pool Pool Maintenance
253167 27 COMCAST Other Contracted Services Police
253215 23 KLYSEN EMILY Deposits Escrow
253122 21 STATE OF MINNESOTA Miscellaneous DWI Forfeiture
253037 20 FABEL DAVE P&R Refunds Community Center Admin
253042 20 GABBERT,BARBARA P&R Refunds Community Center Admin
253046 20 HANSON IAN P&R Refunds Community Center Admin
1016926 20 METROPOLITAN FORD Equipment Parts Fleet Operating
253262 17 WEMYSS INC Office Supplies Fire
253019 14 CLEAN N PRESS MTKA Other Contracted Services Police
253069 12 KEEPRS INC. Clothing&Uniforms Police
253067 11 KADLEC,EVELYN P&R Refunds Community Center Admin
1016839 11 BUSINESS ESSENTIALS Office Supplies Utility Operations-General
253088 10 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Creek Woods
1016849 10 MY CABLE MART Autos Capital Impr/Maint Fixed
253047 7 HARMON RICHARD P&R Refunds Community Center Admin
253158 7 BOUND TREE MEDICAL LLC EMS Supplies-EMS Supplies Fire
6112 4 SQUARE Bank and Service Charges Community Center Admin
253023 2 COMCAST Other Contracted Services Police
2,522,263 Grand Total
City of Eden Prairie
Purchasing Card Payment Report
5/16/2017
Amount Explanation Vendor Account Description Business Unit
4,019 US-Feb17 Bldg surchgs DEPT OF LABOR&INDUSTRY Building Surcharge General Fund
2,125 US-cd player/ipod docks for ri EMI Capital Under$25,000 Ice Operations
1,675 US-nlc conf THE MAYFLOWER Travel Expense City Council
1,623 US-anniversary gifts HALLMARK INSIGHTS Employee Award Internal Events
1,610 US-pool maint GLOBAL INDUSTRIAL.COM Repair&Maint. Supplies Fitness/Conference-Cmty Ctr
1,500 US-MBFTE licensing MN BOARD OF FIREFIGHTER TRG& Dues&Subscriptions Fire
1,407 US-lodging-NLC conf THE MAYFLOWER Travel Expense City Council
1,235 US-C Obrien trng FDIC Tuition Reimbursement/School Fire
1,235 US-joe young trng FDIC Tuition Reimbursement/School Fire
1,170 US-T Jacobs trng FDIC Tuition Reimbursement/School Fire
1,170 US-b Kohl trng FDIC Tuition Reimbursement/School Fire
1,150 US-portable sound system AV NOW,INC Capital Under$25,000 Community Center Admin
1,150 US-portable sound system AV NOW,INC Capital Under$25,000 Fitness Classes
1,038 US-pool supplies RECREATION SUPPLY CO Capital Under$25,000 Pool Operations
1,026 US-winter volleyball gym space EDEN PRAIRIE SCHOOL Gym Rental Volleyball
826 US-ice show equip EMI Operating Supplies Ice Show
754 US-barricades BIGSIGNS.COM Operating Supplies Community Center Admin
694 US-almost spring lunch BUCA Special Event Fees Senior Center Programs
687 US-ems items NORTH AMERICAN RESCUE EMS Supplies Fire
686 US-50th anniversary celebratio BACHMANS CREDIT DEPT Operating Supplies Fire
675 US-Hessel trng NTOA Tuition Reimbursement/School Police
675 US-Serafin trng NTOA Tuition Reimbursement/School Police
660 US-retirement gifts HALLMARK INSIGHTS Employee Award Organizational Services
645 US-trng bartos stowe gasparick UNIVERSITY OF MINNESOTA Conference/Training Park Maintenance
644 US-monitor/tv for lounge BEST BUY Capital Under$25,000 Senior Board
604 US-NW conf travel DELTA AIR Conference/Training IT Operating
597 US-repair freeze kit RIDGE TOOL COMPANY Equipment Repair&Maint Water Distribution
591 US-dust collector GRIZZLY INDUSTRIAL INC Repair&Maint.Supplies Water Treatment
575 US-fdic registration FDIC Conference/Training Fire
575 US-Parker trng FDIC Operating Supplies Fire
575 US-conf Hoehn FDIC Conference/Training Fire
531 US-utilities ad ECM PUBLISHERS INC Employment Advertising Organizational Services
517 US-theater tickets DAY TRIPPERS DINNER THEATRE Special Event Fees Trips
497 US-march license SCW WIM INC Licenses,Permits,Taxes,Fees Fitness Classes
460 US-trng DELTA AIR Conference/Training Fire
451 US-radios for ice show RHINO COMMUNICATION RENTALS Other Rentals Ice Show
446 US-parts VERITAS PRODUCTS Equipment Parts Fleet Operating
436 US-border battle 4IMPRINT Printing Communications
405 US-water school-larry,scott, MN AWWA Tuition Reimbursement/School Water Treatment
394 US-trailer#487 MENARDS Equipment Parts Fleet Operating
394 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
394 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
394 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
394 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
394 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
391 US-oily wsat container AMAZON.COM Waste Disposal Fleet Operating
Amount Explanation Vendor Account Description Business Unit
390 US-fire pager repair P&W SERVICE CENTER Equipment Repair&Maint Public Safety Communications
378 US-training DELTA AIR Tuition Reimbursement/School Fire
365 US-council workshop QDOBA MEXICAN GRILL Miscellaneous City Council
365 US-50th anniversary celebratio SAVOY PIZZA Operating Supplies Fire
360 US-6 ipad cases for fire AMAZON.COM Pager&Cell Phone Fire
345 US-APA dues novak-krebs AMERICAN PLANNING ASSOCIATION Dues&Subscriptions Planning
340 US-office supplies AMAZON.COM Office Supplies Police
338 US-fdic trng parker DELTA AIR Operating Supplies Fire
337 US-Klima APA conf DELTA AIR Conference/Training Planning
335 US-Feb17 Bldg surchgs DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund
334 US-media blaster/repair parts TP TOOLS AND EQUIP Equipment Parts Water Treatment
333 US-extension cord ZORO TOOLS Small Tools Fleet Operating
317 US-axe for c-1 BADAXX TACTICAL Operating Supplies Fire
308 US-fdic trng berkbigler DELTA AIR Operating Supplies Fire
305 US-watercolor kits BLICK ART MATERIALS Operating Supplies Arts Center
303 US-council workshop LEEANN CHIN Miscellaneous City Council
300 US-account renewal SURVEYMONKEY.COM Dues&Subscriptions Communications
300 US-MBFTE licensing MN BOARD OF FIREFIGHTER TRG& Dues&Subscriptions Fire
283 US-tree truck AMAZON.COM Equipment Parts Fleet Operating
282 US-strobe light VEHICLESSAFETYSUPPLY.COM Equipment Parts Fleet Operating
273 US-drill MENARDS Small Tools Wasterwater Collection
273 US-hazardous wast container NEW PIG CORPORATION Waste Disposal Fleet Operating
270 US-training AMERICAN RED CROSS Conference/Training Pool Operations
270 US-50th anniversary celebratio WUOLLET BAKERY INC Operating Supplies Fire
264 US-safety equipment NORTHERN SAFETY AND INDUSTRIAL Employee Award Organizational Services
254 US-monthly bill NIMBLE SCHEDULE Other Contracted Services Community Center Admin
250 US-annual subscription SURVEYMONKEY.COM Dues&Subscriptions Organizational Services
250 US-training PAYPAL INC Tuition Reimbursement/School Police
245 US-bank service charge PLUG N PAY Bank and Service Charges Community Center Admin
241 US-council workshop JIMMY JOHNS Miscellaneous City Council
240 US-Feb17 Bldg surchgs DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund
233 US-pool supplies LIFEGUARD STORE INC,THE Operating Supplies Pool Operations
225 US-C Sinon taser recert POLICE ONE Tuition Reimbursement/School Police
222 US-38 special GANDER MOUNTAIN Training Supplies Police
221 US-end of season dinner JAKE'S CITY GRILL Operating Supplies Basketball
214 US-landscape supplies HOME DEPOT CREDIT SERVICES Landscape Materials/Supp Street Maintenance
214 US-waders MILLS FLEET FARM Operating Supplies Park Maintenance
207 US-MRWA conf HOLIDAY INNS EXPRESS Travel Expense Utility Operations-General
207 US-hotel for school Mike Alber HOLIDAY INNS EXPRESS Travel Expense Water Treatment
200 US-zip ties WAYTEK INC Operating Supplies Park Maintenance
200 US-Carlston trng DEFENSIVE EDGE TRAINING CORP Tuition Reimbursement/School Police
200 US-tech devices/accessories BEST BUY Operating Supplies Water Metering
199 US-leadership summit PAYPAL INC Conference/Training Human Resources
199 US-MN state arts grant supplie TRIARCO Operating Supplies Arts
198 US-new tv atrium 1 AMAZON.COM Computers IT Operating
197 US-protective cases for phones AMAZON.COM Capital Under$25,000 Capital Maint.&Reinvestment
193 US-Fietek hotel HOLIDAY INN&SUITES Tuition Reimbursement/School Police
193 US-bank service charge PLUG N PAY Bank and Service Charges Community Center Admin
187 US-neg trng CAFE ZUPA Operating Supplies Police
187 US-truck cases AMAZON.COM Operating Supplies Fire
Amount Explanation Vendor Account Description Business Unit
183 US-floating egg hunt FUN EXPRESS Operating Supplies Pool Special Events
180 US-HTCIA conf HTCIA Tuition Reimbursement/School Police
180 US-24 port switch for PD detai AMAZON.COM Computers IT Operating
175 US-T serafin trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
175 US-J Morrow trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
175 US-B DuPont trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
175 US-C Staaf trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
175 US-drill DEWALT FACTORY Small Tools Street Maintenance
172 US-street maint ad ECM PUBLISHERS INC Employment Advertising Organizational Services
167 US-passport AMERICAN TRADE MARK Operating Supplies Fire
164 US-hotel fees HARRAH'S HOTEL Conference/Training Public Safety Communications
162 US-curtains/hangers for classr TARGET Operating Supplies Arts Center
161 US-bday parties DICK'S SPORTING GOODS Operating Supplies Birthday Parties
160 US-NLC conf NLC REGISTRATION AND HOUSING C Travel Expense City Council
160 US-replacement nordic walking AMAZON.COM Equipment Repair&Maint Fitness Classes
159 US-summer seasonal ad ECM PUBLISHERS INC Employment Advertising Organizational Services
157 US-adult clay class BLICK ART MATERIALS Operating Supplies Arts Center
155 US-battery NAPA AUTO PARTS Other Contracted Services Police
153 US-play care lunch mtg DAVANNI'S PIZZA Operating Supplies Day Care
151 US-promotion process board PANERA BREAD Operating Supplies Fire
150 US-coffee maker KOHLS Training Supplies Utility Operations-General
148 US-program trips COSTCO Program Trips Outdoor Center
145 US-paper towels MENARDS Cleaning Supplies Utility Operations-General
143 US-pruners for parks HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
138 US-50th anniversary celebratio BYERLYS Operating Supplies Fire
134 US-safety equipment NORTHERN SAFETY AND INDUSTRIAL Employee Award Organizational Services
132 US-splash pad round lake GEMS SENSORS INC Repair&Maint.Supplies Round Lake
130 US-50th anniversary celebratio AMAZON.COM Operating Supplies Fire
129 US-photoshop software ADOBE SYSTEMS Operating Supplies Fire
128 US-labels AMAZON.COM Operating Supplies Fire
123 US-bolts for shop B&F FASTENER SUPPLY CO Repair&Maint. Supplies Wasterwater Collection
120 US-nlc conf MSP AIRPORT PARKING Travel Expense City Council
108 US-spray gun SPRAY SMARTER Equipment Parts Fleet Operating
107 US-humidity sensor rink 2 PAYPAL INC Repair&Maint. Supplies Ice Arena Maintenance
107 US-bday parties DICK'S SPORTING GOODS Operating Supplies Birthday Parties
105 US-express scribe pro-PD NCHSOFTEARE.COM Software IT Operating
101 US-medical supplies NORTH AMERICAN RESCUE Training Supplies Police
100 US-mpstma spring workshop PAYPAL INC Conference/Training Park Maintenance
100 US-sunshine fund VICTORIA ROSE FLORAL Deposits Escrow
99 US-amazon prime renewal AMAZON.COM Operating Supplies Fire
99 US-membership renewal AMAZON.COM Miscellaneous IT Operating
99 US-MRPA workshop-K Shingles MINNESOTA RECREATION&PARK AS Conference/Training Athletic Programs Admin
97 US-program book supplies MICHAELS-THE ARTS&CRAFTS S Office Supplies Utility Operations-General
95 US-magc award entry MAGC Awards Communications
95 US-sunshine fund TRIBUTE STORE Deposits Escrow
92 US-station 2 officers room AMAZON.COM Operating Supplies Fire
90 US-station coffee BLACK RIFLE COFFEE Operating Supplies Fire
90 US-station coffee BLACK RIFLE COFFEE Operating Supplies Fire
90 US-iaai membership IAAI Dues&Subscriptions Fire
90 US-ICWC paint trailer spare ti NORTHERN TOOL&EQUIPMENT Equipment Repair&Maint Park Maintenance
Amount Explanation Vendor Account Description Business Unit
88 US-supplies-café SHOPPERS CHOICE Operating Supplies Concessions
86 US-tv/monitor mount BEST BUY Capital Under$25,000 Senior Board
85 US-50th anniversary celebratio CUB FOODS EDEN PRAIRIE Operating Supplies Fire
85 US-call for artist posting FESTIVALNET Operating Supplies Arts in the Park
84 US-screen protctor-denise C AMAZON.COM Computers IT Operating
84 US-pickleball nets HOME DEPOT CREDIT SERVICES Operating Supplies Franlo Park
81 US-theraband AMAZON.COM Operating Supplies Fitness Classes
80 US-lake aerator AEROMIX SYSTEMS Equipment Repair&Maint Purgatory Creek Park
80 US-training NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
80 US-tv/monitor mount BEST BUY Capital Under$25,000 Senior Board
79 US-brush fire coverage LIONS TAP Operating Supplies Fire
79 US-water school food BOULDER TAP HOUSE AND GRILL Travel Expense Utility Operations-General
79 US-spray guard ATLANTIC PRESSURE WASHER Safety Supplies Water Treatment
77 US-printer power cords AMAZON.COM Equipment Parts Fleet Operating
76 US-inspiration room supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Parks Administration
76 US-50th anniversary celebratio CUB FOODS EDEN PRAIRIE Operating Supplies Fire
75 US-software ATLASSIAN Equipment Repair&Maint Fire
75 US-program trips GIT N SPLIT Program Trips Outdoor Center
75 US-J hunt trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-E Geronsin trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-A Naumann trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-M O'Rourke trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-C Streiff trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-P Johnson trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
75 US-H Schenck trng BCA/TRAINING&INVESTIGATION S Tuition Reimbursement/School Police
74 US-NLC conf taxi AMERICAN TOWN CAR SERVICE Travel Expense City Council
74 US-Verly MRPA workshop MINNESOTA RECREATION&PARK AS Conference/Training Community Center Admin
74 US-Danhauser MRPA workshop MINNESOTA RECREATION&PARK AS Conference/Training Arts Center
74 US-Hagert MRPA workshop MINNESOTA RECREATION&PARK AS Conference/Training Youth Programs Admin
74 US-Bohnsack MRPA workshop MINNESOTA RECREATION&PARK AS Conference/Training Senior Center Admin
74 US-stihl helmet system CONCRETE CUTTING&CORING INC Protective Clothing Park Maintenance
73 US-50th anniversary celebratio AMAZON.COM Operating Supplies Fire
71 US-printer drum 1s3 AMAZON.COM Process Control Equipment IT Operating
69 US-membership renewal WORLD WATERPARK ASSOC Dues&Subscriptions Pool Operations
68 US-hook blade,chains OMEGA INDUSTRIES Operating Supplies Park Maintenance
67 US-lamp for officers room AMAZON.COM Operating Supplies Fire
65 US-shop supplies MENARDS Operating Supplies Park Maintenance
64 US-laptop charger-Joe D HP HOME STORE Computers IT Operating
64 US-program trips GIT N SPLIT Program Trips Outdoor Center
64 US-bank deposit bags AMAZON.COM Bank and Service Charges Prairie Village Liquor Store
64 US-bank deposit bags AMAZON.COM Bank and Service Charges Den Road Liquor Store
64 US-bank deposit bags AMAZON.COM Bank and Service Charges Prairie View Liquor Store
64 US-lumber HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Stormwater Collection
63 US-keyboard-Jenna PD AMAZON.COM Computers IT Operating
63 US-keyboard-James AMAZON.COM Computers IT Operating
62 US-wire cable STROBES N'MORE Equipment Parts Fleet Operating
60 US-NLC conf taxi AMERICAN TOWN CAR SERVICE Travel Expense City Council
60 US-indoor tri trophy CROWN TROPHY Operating Supplies Fitness Classes
60 US-9v batteries AMAZON.COM Operating Supplies Fitness Classes
59 US-power cord BEST BUY Office Supplies Water Treatment
Amount Explanation Vendor Account Description Business Unit
58 US-play care markers AMAZON.COM Operating Supplies Day Care
57 US-code book NFPA Dues&Subscriptions Fire Inspections Admin
55 US-9v batteries AMAZON.COM Operating Supplies Community Center Admin
55 US-trays-painting class AMAZON.COM Operating Supplies Arts Center
55 US-program trips KUM&GO Program Trips Outdoor Center
55 US-program trips SHELL OIL Program Trips Outdoor Center
55 US-50th anniversary celebratio AMAZON.COM Operating Supplies Fire
52 US-notepads AMAZON.COM Office Supplies Police
52 US-fittings and parts MENARDS Equipment Parts Water Treatment
52 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
52 US-program trips SAPP BROS OMAHA Program Trips Outdoor Center
50 US-liquor store facebook ad FACEBOOK Advertising Wine Club/Events
50 US-curtains/hangers for classr TARGET Operating Supplies Arts Center
50 US-annual membership IAPE Tuition Reimbursement/School Police
50 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
50 US-CS staff mtg DAVANNI'S PIZZA Conference/Training Community Center Admin
50 US-CS staff mtg DAVANNI'S PIZZA Conference/Training Community Center Admin
49 US-office supplies AMAZON.COM Office Supplies Police
48 US-bday parties DICK'S SPORTING GOODS Operating Supplies Birthday Parties
48 US-gas for chief truck KWIK TRIP STORES Mileage&Parking Fire
48 US-license fees DEPT OF LABOR&INDUSTRY Licenses,Permits,Taxes,Fees Park Maintenance
47 US-evidence book manual IAPE Tuition Reimbursement/School Police
46 US-blue card boards OFFICE DEPOT CREDIT PLAN Operating Supplies Fire
45 US-C Suedbeck trng 123 SIGNUP.COM Conference/Training Human Resources
45 US-50th anniversary celebratio AMAZON.COM Operating Supplies Fire
44 US-luncheon SENSIBLE LAND USE COALITION Miscellaneous Engineering
43 US-NW conf travel ORBITZ Conference/Training IT Operating
43 US-food JIMMY JOHNS Tuition Reimbursement/School Police
43 US-400 ear plugs AMAZON.COM Operating Supplies Fitness Center
43 US-J Klemp CC NORTHERN SAFETY AND INDUSTRIAL Deposits Escrow
43 US-50th anniversary celebratio PARTY CITY Operating Supplies Fire
42 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
41 US-parks cleanup MENARDS Operating Supplies Park Maintenance
41 US-paint supplies MENARDS Repair&Maint.Supplies Water Distribution
40 US-critter food PETCO Operating Supplies Outdoor Center
40 US-program trips BLUE LINE TRAVEL Program Trips Outdoor Center
40 US-trailer repair DISCOUNT STEEL INC Equipment Repair&Maint Street Maintenance
40 US-fan for computer MICRO CENTER A/R Computers IT Operating
39 US-reserve paper MULTI BUSINESS FORMS Operating Supplies Reserves
39 US-supplies AMAZON.COM Operating Supplies Pool Operations
39 US-NLC conf taxi TAXI Travel Expense City Council
39 US-spare keyboard AMAZON.COM Computers IT Operating
36 US-50th anniversary celebratio WALMART COMMUNITY Operating Supplies Fire
35 US-office supplies OFFICE DEPOT CREDIT PLAN Safety Supplies Ice Operations
34 US-play care supplies TARGET Operating Supplies Day Care
34 US-critter food PETCO Operating Supplies Outdoor Center
34 US-supplies MENARDS Operating Supplies Park Maintenance
32 US-software to find IP/MAC DIGITAL RIVER Software IT Operating
32 US-bday parties DICK'S SPORTING GOODS Operating Supplies Birthday Parties
32 US-parking 501 SELF PARK INTERPARK Mileage&Parking Administration
Amount Explanation Vendor Account Description Business Unit
32 US-labels AMAZON.COM Operating Supplies Fire
32 US-parts MINNESOTA EQUIPMENT Operating Supplies Park Maintenance
31 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
31 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
31 US-supplies-café WALMART COMMUNITY Merchandise for Resale Concessions
30 US-woodshop sanding sleeves AMAZON.COM Equipment Repair&Maint Senior Center Programs
30 US-art ctr job posting PAYPAL INC Employment Advertising Organizational Services
30 US-program trips HOLIDAY INNS EXPRESS Program Trips Outdoor Center
30 US-subscription WATER IN MOTION Licenses,Permits,Taxes,Fees Fitness Classes
30 US-employee water COSTCO Operating Supplies Den Road Liquor Store
29 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
29 US-50th anniversary celebratio FRATTALLONE'S/MINNETONKA ACE Operating Supplies Fire
28 US-trng monorail MONORAIL Conference/Training Public Safety Communications
27 US-trng EVENTBRITE Conference/Training Street Maintenance
27 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
27 US-windshield washer MENARDS Repair&Maint.Supplies Utility Operations-General
25 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
25 US-trip to washington do DELTA AIR Protective Clothing Fire
25 US-annual membership HIGH TECH CRIME CONSORTIUM Tuition Reimbursement/School Police
25 US-itinerant HENNEPIN COUNTY TREASURER Operating Supplies Wine Club/Events
25 US-birthday party games AMAZON.COM Operating Supplies Birthday Parties
24 US-inspiration room supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Parks Administration
23 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
23 US-basketball team fee MINNESOTA RECREATION&PARK AS Special Event Fees Basketball
23 US-volleyball team fee MINNESOTA RECREATION&PARK AS Special Event Fees Volleyball
23 US-birthday party games AMAZON.COM Operating Supplies Birthday Parties
23 US-taxi TAXI Conference/Training Public Safety Communications
23 US-NLC conf taxi AMERICAN TOWN CAR SERVICE Travel Expense City Council
23 US-carb for blower AMAZON.COM Equipment Parts Fleet Operating
22 US-cables for mobile phones MY CABLE MART Computers IT Operating
22 US-I&I HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection
21 US-employee water COSTCO Operating Supplies Prairie Village Liquor Store
21 US-employee water COSTCO Operating Supplies Prairie View Liquor Store
21 US-wine for taste testing TOTAL WINE Operating Supplies Prairie Village Liquor Store
21 US-wine for taste testing TOTAL WINE Operating Supplies Den Road Liquor Store
21 US-wine for taste testing TOTAL WINE Operating Supplies Prairie View Liquor Store
20 US-shipping fees UNITED STATES POSTAL SERVICE Postage Water Distribution
20 US-golf program award WALGREEN'S#5080 Operating Supplies Senior Center Programs
20 US-gas duluth mtg HOLIDAY STATION STORES INC Protective Clothing Fire
20 US-script MUSIC THEATRE INTERNATIONAL Operating Supplies Summer Theatre
20 US-ergonomic mouse AMAZON.COM Computers IT Operating
20 US-wall mount atrium 1 AMAZON.COM Miscellaneous IT Operating
20 US-epermit web security PAYPAL INC Equipment Repair&Maint IT Operating
19 US-new hire gifts BACHMANS CREDIT DEPT Employee Award Organizational Services
19 US-50th anniversary celebratio KOWALSKI'S MARKET Operating Supplies Fire
19 US-thermometer for classroom HOME DEPOT CREDIT SERVICES Operating Supplies Arts Center
19 US-cake COSTCO Operating Supplies Concessions
18 US-I&I HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection
17 US-office supplies OFFICE DEPOT CREDIT PLAN Office Supplies Administration
17 US-office supplies AMAZON.COM Office Supplies Police
Amount Explanation Vendor Account Description Business Unit
16 US-music for classes SPOTIFY Operating Supplies Pool Lessons
16 US-tennis nets HOME DEPOT CREDIT SERVICES Repair&Maint. Supplies Round Lake
16 US-NLC conf taxi TAXI Travel Expense City Council
15 US-nremt licensing NATIONAL REGISTRY OF EMTS Dues&Subscriptions Fire
15 US-J hunt trng NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
15 US-C Streifftrng NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
15 US-K White trng NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
15 US-M Mohn trng NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
15 US-E Geronsin trng NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police
15 US-shipping fees FEDEX Repair&Maint.Supplies Park Maintenance
14 US-training seminar meal CROWNE PLAZA Conference/Training Fleet Operating
14 US-reserve calendar CALENDAR WIZ Operating Supplies Reserves
13 US-franlo pickleball HOME DEPOT CREDIT SERVICES Operating Supplies Franlo Park
13 US-shipping fees UNITED STATES POSTAL SERVICE Postage Water Distribution
13 US-kids show GOODWILL CHANHASSEN Clothing&Uniforms Theatre Initiative
13 US-NLC conf taxi AMERICAN TOWN CAR SERVICE Travel Expense City Council
13 US-AAA bateries HOLIDAY STATION STORES INC Operating Supplies Fitness Classes
13 US-training seminar meal CROWNE PLAZA Conference/Training Fleet Operating
13 US-parking MPLSPARKING.COM Mileage&Parking Economic Development
12 US-uniform EDEN PRAIRIE COMMUNITY CENTER Clothing&Uniforms Day Care
12 US-trng monorail MONORAIL Conference/Training Public Safety Communications
11 US-HDMI cable MY CABLE MART Equipment Repair&Maint IT Operating
11 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
11 US-prime to save on shipping AMAZON.COM Operating Supplies Aquatics Admin.
11 US-ipad cover AMAZON.COM Computers IT Operating
11 US-evidence shipping fee FEDEX Postage Police
10 US-power horse knob NORTHERN TOOL&EQUIPMENT Operating Supplies Park Maintenance
10 US-fitness frames MICHAELS-THE ARTS&CRAFTS S Operating Supplies Fitness Center
10 US-explorer banquet NORTHERN STAR EVENTS Operating Supplies Police
10 US-play care diaper bags AMAZON.COM Operating Supplies Day Care
10 US-fill and seal MENARDS Repair&Maint.Supplies Water Treatment
9 US-donut holes/forks KOWALSKI'S MARKET Training Supplies Den Road Liquor Store
9 US-donut holes/forks KOWALSKI'S MARKET Training Supplies Prairie View Liquor Store
9 US-parking fee ALLIED PARKING Mileage&Parking Fire
9 US-donut holes/forks KOWALSKI'S MARKET Training Supplies Prairie Village Liquor Store
9 US-ipad case AMAZON.COM Computers IT Operating
9 US-irrigation MENARDS Operating Supplies Park Maintenance
8 US-d-con HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water Distribution
8 US-parking fee STANDARD PARKING Mileage&Parking Fire
8 US-play care stickers MICHAELS-THE ARTS&CRAFTS S Operating Supplies Day Care
8 US-battery tester BATTERIES PLUS Operating Supplies Fitness Center
7 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
7 US-program trips BYERLYS Program Trips Outdoor Center
7 US-blade grinder MENARDS Operating Supplies Park Maintenance
7 US-tracker repair NEWARK Equipment Repair&Maint Police
6 US-irrigation MERLINS ACE HARDWARE Operating Supplies Park Maintenance
6 US-shims HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection
6 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
5 US-parking fee STANDARD PARKING Mileage&Parking Fire
5 US-water school parking ST CLOUD PARKING Mileage&Parking Utility Operations-General
Amount Explanation Vendor Account Description Business Unit
5 US-bushing HOME DEPOT CREDIT SERVICES Repair&Maint. Supplies Wasterwater Collection
5 US-water school parking ST CLOUD PARKING Mileage&Parking Utility Operations-General
5 US-cleaning wips COSTCO Janitor Service Den Road Liquor Store
5 US-cleaning wips COSTCO Janitor Service Prairie Village Liquor Store
5 US-plug for pipe HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection
4 US-ICWC hydrant painting MENARDS Equipment Repair&Maint Park Maintenance
2 US-cleaning wips COSTCO Janitor Service Prairie View Liquor Store
2 US-lca mtg STANDARD PARKING Mileage&Parking Community Development Admin.
2 US-50th anniversary celebratio KOWALSKI'S MARKET Operating Supplies Fire
2 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
1 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
1 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
1 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
0 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
0 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
0 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
0 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
0 US-monthly overage charge NIMBLE SCHEDULE Other Contracted Services Community Center Admin
-3 US-return HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Wasterwater Collection
-6 US-return MENARDS Operating Supplies Park Maintenance
-19 US-return costume JO-ANN FABRIC Clothing&Uniforms Winter Theatre
-43 US-J Klemp CC NORTHERN SAFETY AND INDUSTRIAL Deposits Escrow
-86 US-tv/monitor mount BEST BUY Capital Under$25,000 Senior Board
-92 US-Feb17 Bldg surchgs DEPT OF LABOR&INDUSTRY Other Revenue General Fund
-155 US-return battery NAPA AUTO PARTS Other Contracted Services Police
67,418 Report Total
CITY COUNCIL AGENDA DATE:
SECTION: REPORTS OF COUNCIL MEMBERS May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Richard Rosow City Manager Salary Cap Waiver Request XIV.A.2.
City Attorney
Requested Action
Move to direct the City Attorney to file an application to request a waiver of the current
maximum salary allowed under Minn. Stat. § 43A.17 from the Commissioner of Minnesota
Management and Budget to allow the City Council to compensate the position of the City
Manager an annual salary of up to $ .00 to accommodate a salary increase effective
January 1, 2017 and for future years.
Synopsis
Minnesota law provides that "the salary and the value of all other forms of compensation
of a person employed by a political subdivision of [the] state may not exceed" 110% of the
governor's salary. Minn. Stat. § 43A.17, subd. 9(a). This compensation limit is commonly
referred to as the "governor's salary cap." The governor's salary cap is adjusted each year to
include any increase in the Consumer Price Index for the previous year. Id., subd. 9(b). Effective
January 1, 2017, the governor's salary cap is $167,978. However, for this position, based on the
2016 waiver, the salary cap for the position of City Manager is $170,000.
The law provides a process by which the City may request a waiver from the
Commissioner of Minnesota Management and Budget ("Commissioner") to pay the City
Manager in excess of the governor's salary cap. Minn. Stat. § 43A.17, subd. 9(e). To be eligible
for a waiver, the City must submit a written request establishing that the position "requires
special expertise necessitating a higher salary to attract or retain a qualified person." Id. In
reviewing a waiver request, the Commissioner considers "salary rates paid to other persons with
similar responsibilities in the state and nation." Id. The waiver request form, supplied by MMB,
requires the City to provide the following information:
(1) salary history since the employee was hired;
(2) the methodology used to justify the amount of the requested salary;
(3) the current total compensation package;
(4) the special expertise and qualifications for the position;
(5) retention difficulties already experienced or anticipated, including documentation
or statistics of statewide, regional and national turnover rates and occupational
shortages, and the number and value of job offers received by the employee;
(6) current recruitment difficulties, including type and scope of advertising, size of
applicant pool, number of qualified applicants, and a brief description of the
reasons given by applicants for declining the position;
(7) anticipated recruitment difficulties, including the basis for such difficulties, such
as national trends and experiences of similar employers;
(8) market conditions and characteristics related to the position, including statewide,
regional, and national data; and
(9) a description of how the City will manage any compliance with the Local
Government Pay Equity Act if the requested increase is awarded.
The Commissioner must present the waiver request to the Legislative Coordinating
Commission and receive an advisory recommendation from that body. Id. If the Commissioner
grants the waiver request, the new compensation limitation for the City Manager will be
increased each year by the percentage increase in the Consumer Price Index for all-urban
consumers for the prior year.Id.
In April 2016, the City Council directed staff to file an application to request a waiver to
pay the City Manager an annual salary of $170,000. The Commissioner approved the City's
request on October 29, 2016, and the City Manager's salary was adjusted to $170,000 effective
as of January 1, 2016.
To further increase the City Manager's annual salary effective January 1, 2017 and for
future years, a new application must be submitted to the Commissioner.
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Community Development Director 05/16/17
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Kopesky 2nd Addition XIV.C.
Development/Planning
Janet Jeremiah/Angie Perera
Requested Action
Move to:
• Reaffirm City Council's direction on 4/18/17 for the first reading to include a trail connection
from Dove Court to Dell Road.
Synopsis
At the April 18th City Council meeting the City Council approved first reading of the Kopesky
2nd Addition project with the added condition of requiring the trail connection between Lots 2
and 3 at the end of the Dove Court cul-de-sac to the existing Dell Road trail. City Council
direction was given to staff and the developer that the plans be revised to reflect the added trail
connection and for staff to draft a Development Agreement and bring the revised plans and
signed Development Agreement back for review by the City Council.
The applicant is requesting that the City Council reconsider the condition of requiring the trail
connection for the Kopesky 2nd Addition project. The applicant has submitted a letter dated
5/08/17 and requesting that the trail connection not be required for reasons stated in the letter.
Emails from neighborhood residents supporting the applicant's request are also attached.
City staff supports the added trail connection as it further promotes policies and
recommendations of the City's adopted Comprehensive Plan and Bicycle & Pedestrian plan. The
trail connection specifically supports transportation and active community goals in the City's
adopted Comprehensive Plan by enhancing pedestrian and recreational transportation
accessibility and connectivity. The City's adopted Comprehensive Plan includes goals
specifically related to new development providing direct trail connections to public facilities and
developing a trail system that supports recreational and transportation uses.
Background
The 120-Day Review Period Expires on June 17, 2017.
Attachment
Applicant's Letter dated 05/08/17 and resident emails
• p Engineering•Surveying
Landscape Architecture
P
May 8, 2017
Angie Perera
Planner 1
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
RE: Kopesky 2nd Addition
Angie,
On behalf of Kopesky and Associates, this letter is to inform the City that the Kopesky's
would respectfully like to request the City Council reconsider the condition that was
added to the Preliminary Plat approval concerning a trail connection from the end of the
proposed Dove Court cul-de-sac to the existing Dell Road trail. They ask to be heard at
• the Council meeting on May 16, 2017. The condition was added quickly and there was
not a reasonable amount of time for the applicant to review the impacts of the trail
connection and offer any rebuttal.
They are not asking for a decision on approving the Final Plat or Development Agreement
at this time, and are merely asking for reconsideration of the trail connection to decide
on whether the project is feasible to move forward with.
The reason for the request is based on various factors including:
• • Opposition from the existing Pines II neighborhood (see attached e-mail
transcripts);
• Potential harm in marketability and subsequent value of the lots, particularly
with respect to Lots 2 and 3;
• Believe there is little realistic value added with respect to overall the City trail
• network and destinations.
If you have any questions or need additional information, please do not hesitate to
contact me. I can be reached at (952) 829-0700 or chowlev@htpo.com. We are not
specifically asking that Staff make a recommendation, but would certainly be grateful for
staff support of the request.
Thank you very much for considering this request as we look forward to bringing this
project into reality.
Regards
Charles J. Howley, PE,CPESC, LEED AP
Vice President—Engineering Manager
. Cc: Wayne and Randy Kopesky
7510 Market Place Drive
• den Prairie,MN 55344
Phone:952-829-0700
Fax:952-829-7806
www.htpo.com
From: Christi Porter [mailto:cctmrporter@comcast.net]
Sent: Wednesday, May 3, 2017 2:28 PM
To: 'Davies,Steve' <Steve_Davies@natureworksllc.com>; 'Cheri' <blueskycw@comcast.net>; 'llange'
<Ilange@bitstream.net>
Cc: 'Charlie Howley'<chowley@htpo.com>; 'tesbdavies' <tesbdavies@gmail.com>; 'Scott Carlston'
<scott5carlston@gmail.com>; 'wilson, Lauraleigh' <lauraleigh.wilson@gmail.com>; 'Christopher R.
Grote' <cgrote@lindquist.com>; 'Grote,Jennifer'<jennifer.grote@comcast.net>; 'Jonathan Wilson'
<jonathan_d_wilson@uhc.com>; 'peterkristen'<peterkristen@comcast.net>; 'Rick Wall @ mobile'
<Rick.Wall@highlandbanks.com>; 'Ann Wilson'<anniefwilson@gmail.com>
Subject: RE: Kopesky 2nd trail connection to Dell Road
Hello Mr. Howley:
The Porter family is also opposed to the path that council member Ron Case had asked to be amended
into the Kopesky project. We agree with our neighbors on the safety, privacy and security issues that
this proposed path would cause should it become a reality. We are a little confused as to how this path
will "connect neighborhoods" seeing as it will literally be opening up in the middle of Dell Road. Those
using this path will have to jaywalk across Dell (which,as was previously stated, is extremely dangerous)
or walk to the cross walk at 82nd and Dell which is what those of us on Dove Court have done for years
without feeling the least bit "disconnected". There is more of an opportunity to run into neighbors
while walking down 82nd than if we were able to take the proposed path that would dump onto Dell
Road where the nearest neighborhood is across Dell Road. This simply is not a good fit for Dove Court.
Thank you.
Chip and Christi Porter
18194 Dove Court
From:Wilson,Jonathan [mailto:jonathan_d_wilson@uhc.com]
Sent:Tuesday, May 2, 2017 8:37 AM
To:Charlie Howley<chowley@htpo.com>
Subject: RE: Kopesky 2nd trail connection to Dell Road
I would prefer no trail.
Jonathan D.Wilson I Senior Associate General Counsel
UnitedHealthcare I Investigations &Litigation
9700 Health Care Lane, MN017-E300 I Minnetonka, MN 55343
T: (952) 979-7556 I C: (612)432-1378 I F: (952) 979-7810 I E:jonathan_d_wilson@uhc.com
Our United Culture.The way forward.
ia Integrity ri Compassion ® Relationships• Innovation ® Performance
From: Davies,Steve [mailto:Steve Davies@natureworksllc.com]
Sent:Wednesday, May 03, 2017 7:06 AM
To: Cheri<blueskycw@comcast.net>; Ilange <llange@bitstream.net>
Cc: Charlie Howley<chowley@htpo.com>; tesbdavies<tesbdavies@gmail.com>;Scott Carlston
<scott5carlston@gmail.com>; wilson, Lauraleigh <lauraleigh.wilson@gmail.com>; Christopher R. Grote
<cgrote@lindquist.com>; Grote,Jennifer<iennifer.grote@comcast.net>; Christi Porter
<cctmrporter@comcast.net>;Jonathan Wilson<ionathan d wilson@uhc.com>; peterkristen
<peterkristen@comcast.net>; Rick Wall @ mobile <Rick.Wall@highlandbanks.com>; Ann Wilson
<anniefwilson@gmail.com>
Subject: RE: Kopesky 2nd trail connection to Dell Road
Hi Charlie, the Davies family are also opposed to the proposed path, and share the thinking that Cheri
and Laura lay out below.
While I recall that the council member that proposed this was simply interested in the general theme of
better connecting Eden Prairie communities/neighborhoods, we don't believe that it's a good idea in
this case. The safety issue in particular(encouraging folks to jaywalk across Dell road at a point where
the road curve means poor visibility for northbound drivers)—is a strong counter argument.
Thanks-Steve
From: Cheri [mailto:blueskycw@comcast.net]
Sent:Tuesday, May 02, 2017 9:35 PM
To: Ilange <Ilange@bitstream.net>
Cc: Charlie Howley<chowley@htpo.com>; Davies,Steve<Steve Davies@natureworksllc.com>;
tesbdavies<tesbdavies@gmail.com>;Scott Carlston <scott5carlston@gmail.com>;wilson, Lauraleigh
<lauraleigh.wilson@gmail.com>; Christopher R.Grote<cgrote@lindquist.com>; Grote,Jennifer
<lennifer.grote@comcast.net>; Christi Porter<cctmrporter@comcast.net>;Jonathan Wilson
<ionathan d wilson@uhc.com>; peterkristen <peterkristen@comcast.net>; Rick Wall @ mobile
<Rick.Wall@highlandbanks.com>;Ann Wilson <anniefwilson@gmail.com>
Subject: Re: Kopesky 2nd trail connection to Dell Road
Hello,
I am also VF.lpuo d to the path for all of the same reasons that Laura noted. It seems this
would encourage crossing Dell Road (without using a crosswalk) at the point the
proposed path intersects with the existing path parallel to Dell Road --- very dangerous
given how fast the traffic travels on Dell Road. I am also unclear what rationale/goal the
city has for this pathway. What value does it presents to the community or the
neighborhood? Has the city given reasons or thoughts for this path?
Thanks.
Cheryl (Cheri) White
18281 Dove Court
From: "Laura Wall" <Ilange(a�bitstream.net>
To: "Charlie Howley" <chowley(a htpo.com>
Cc: "Steve Davies" <Steve Davies(&,,natureworksllc.com>, "Teslime Davies"
<tesbdavies(asgmail.com>, "Scott Carlston" <scott5carlston(a@gmail.com>, "Laura-Leigh
Wilson" <lauraleigh.wilson(a�gmail.com>, "Christopher R. Grote"
<cgrote(a�lindquist.com>, "Jennifer Grote" <jennifer.grote(a�comcast.net>, "Christi
Porter" <cctmrporterCa�comcast.net>, "Jonathan Wilson"
<ionathan d wilson(cr�uhc.com>, "Kristen Martin" <peterkristencomcast.net>, "Cheri"
<bfueskycw(a,comcast.net>, "Rick Wall @ mobile" <Rick.Wall(a�highlandbanks.com>,
"Ann Wilson" <anniefwilson@gmail.com>
Sent: Tuesday, May 2, 2017 11:06:44 AM
Subject: Re: Kopesky 2nd trail connection to Dell Road
Hello Charlie,
My family is opposed to adding a paved path leading from the end of the Dove Court cul
de sac to Dell Road. We think that the path could make the lots less desirable as
homeowners would have less space in which to have a yard or landscaping. The path
would decrease the feeling of security and privacy from Dell Road. Currently, Dove
Court residents have access to the east side of Dell Road by crossing 82nd St. and
going onto a sidewalk. Even if there was a direct path from Dove Court to Dell Road,
residents would have to cross 82nd St. to continue south on the path.
Laura Wall
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Parks and Recreation Director May 16, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Jay Lotthammer, Director, Contract with Odessa II, LLC. for the Riley IV.D.1.
Parks and Recreation Lake Park Improvement Project
Requested Action
Move to: Accept the base bid and alternates A,B,D,E & F and authorize entering into a
contract with Odessa II, LLC. for the Riley Lake Park Improvement Project.
Synopsis
Bids were publically advertised and opened on May 4, 2017. Bids were received from five
contractors and ranged in price from $1,596,109.50 to $2,324,597.00. The lowest responsible bid
for the base bid and when alternates are considered is Odessa II, LLC. This contractor has
successfully completed work at Staring Lake and Round Lake Parks. Staff has been very pleased
with their capabilities and quality of work.
The Base Bid($1,263,754) consists of removal of the old parking lot and entry drive and all
items and efforts related to the installation of the new parking area, entrance drive and trails
including; earthwork, stormwater ponds, utilities and various site amenities. Also included in the
base bid is the expansion of the beach area.
Alternate A—Picnic Areas ($86,345) consists of construction of the designated picnic areas
north of the beach. These include concrete patios, picnic tables, grills and landscaping areas.
Alternate B—Natural Seating Areas ($27,725) consists of construction of three natural flagstone
seating areas near the lake with Adirondack chairs.
Alternate C—Pedestrian Lighting System ($94,000) consists of installation of waist height
bollard lighting along all new trails. Staff recommends rejecting this alternate due to the cost/
benefit of this item.
Alternate D—Pedestrian Lighting/Wayfinding ($59,000) consists of ground lighting at the two
new large lakeside seating areas, the patio seating area adjacent to the beach and the accessible
ramp leading to the beach.
Alternate E—Overlook Seating Area($44,510) consists of construction of the largest lakeside
seating area and includes a concrete patio, picnic tables and cantilever shade umbrellas.
Alternate F—Lakeside Seating Area($20,775) consists of construction of the seating area next to
the Let's Go Fishing docks.
Contract with Odessa II, LLC. for the Riley Lake Park Improvement Project
May 16, 2017
Page 2
Staff and the consultant recommend awarding the base bid and alternates A,B,D,E &F and
entering into a contract with Odessa II, LLC.
Attachments
Contract with Odessa II, LLC
Consultant's Recommendation
Bid Tabulation
Riley Lake Master Plan
FORM OF CONTRACT
THIS AGREEMENT,made and executed this 16th day of May, 2017,by and between City of Eden
Prairie hereinafter referred to as the "CITY", and Odesa II, LLC, hereinafter referred to as the
"CONTRACTOR",
WITNESSETH:
CITY AND CONTRACTOR, for the consideration hereinafter stated, agrees as follows:
CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of
the Plans and Specifications prepared by the Parks and Recreation Department referred to in
Paragraph IV, as provided by the CITY for:
Riley Lake General Site Improvements (with Add Alternates A,B,D,E and F)
CONTRACTOR further agrees to do everything required by this Agreement and the
Contract Document.
II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in
accordance with the prices bid for the unit or lump sum items as set forth in the Proposal
Form attached hereto which prices conform to those in the accepted CONTRACTOR'S
proposal on file in the office of the City Engineer. The aggregate sum of such prices,based
on estimated required quantities is estimated to be $1,501,759.50.
III. Payments to CONTRACTOR by City shall be made as provided in the Contract
Documents.
IV. The Contract Documents consist of the following component parts:
(1) Legal and Procedural Documents
a. Advertisement for Bids
b. Instruction to Bidders
b. Accepted Proposal
c. Contract Agreement
d. Contractor's Performance Bond
e. Contractor's Payment Bond
(2) Special Conditions
(3) Detail Specifications
(4) General Conditions
(5) Plans
(6) Addenda and Supplemental Agreements
The Contract Documents are hereby incorporated with this Agreement and are as much a
part of this Agreement as if fully set forth herein. This Agreement and the Contract
Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this
Agreement in accordance with the following schedule:
Or in accordance with the Contract Documents.
VI. This Agreement shall be executed in two (2) copies.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as
of the date first above written.
CITY OF EDEN PRAIRIE, MN.
By
Its City Mayor
And
Its City Manager
CONTRACTOR
By
Title
And
Title
Revised and Copied into Purchasing Policy March 2013
WSB
701 Xenia Avenue South I Suite 300 I Minneapolis,MN 55416 I(763)541-4800
May 9, 2017
Mr. Matt Bourne
Park and Natural Resource Manager
City of Eden Prairie
15150 Technology Drive
Eden Prairie, MN 55344
Re: Letter of Recommendation
Riley Lake General Site Improvements
City Project No. 16101
WSB Project No. 2127-07
Dear Mr. Bourne,
Bids were received for the above-referenced project on Thursday, May 4, 2017. There was a total of five
bids submitted, which were opened and read aloud. The bids were checked for mathematical accuracy
and tabulated. The bid tabulation is attached for your reference and includes corrections to any
mathematical errors. The low bid was submitted by Odesa II in the amount of$1,595,759.50 for the base
bid improvements and alternates. Their bid is under the engineer's estimate of$1,857.911.00 for these
total bid improvements.
Odesa II is a local contractor that has successfully constructed other projects for the City of Eden Prairie
and other metropolitan communities. They most recently constructed the Staring Lake Play Area, which
was successfully delivered on time and within budget. We fully expect they will perform similarly for this
project.WSB has also contacted Odesa II and confirmed with them that they are confident in their Bid
Proposal Submission. They are eager to start the project and look forward to working with the City of
Eden Prairie on what should be a great project.
We recommend the City of Eden Prairie award the contract to the low bidder, Odesa II, as indicated
below:
Contractor Total Base Bid Total Alternates A, B, Total Base Bid Plus
C, D, E, and F All Alternates
Odessa II LLC $1,263,754.50 $332,005.00 $1,595,759.50
Sunram Contracting,
Inc. $1,575,983.00 $370,318.75 $1,946,301.75
Rachel Contracting, Inc. $1,619,077.00 $366,900.00 $1,985,977.00
Max Steininger, Inc. $1,628,172.88 $386,638.72 $2,014,811.60
Buck Blacktop, Inc. $1,976,750.04 $347,882.02 $2,324,632.06
As a reminder, the Contractor may begin coordination, submittals, product acquisition, and fabrication of
materials after the Notice to Proceed is issued. Physical construction may proceed on July 10, 2016 with
work in all areas to be Substantially Completed by October 11, 2017. We understand that Add Alternate
'C', in the amount of$94,000, for trail lighting is not desired at this time. As such, WSB recommends the
City Council approve funding for the above referenced project in the amount of$1,501,759.50 (Base Bid
plus Add Alternate Bid Items 'A', 'B', 'D', 'E', & 'F').
Please contact me to discuss any questions you may have. WSB thanks you for the opportunity to assist
you in the development of plans and documents for improvements to the Riley Lake Park General Site
Building a legacy—your legacy.
Equal Opportunity Employer I wsbeng.com
K:\02127-070\Admin\Construction Admin\LTR reccomendation 050417.docx
Mr. Matt Bourne
May 5, 2017
Page 2
Improvements.We truly appreciate the opportunity to work with you and the City of Eden Prairie on
another wonderful community park project!
Sincerely,
WSB &Associates, Inc.
Jason Am berg, RLA
Principal/ Landscape Architecture Group Manager
K:\02127-070\Admin\Construction Admin\LTR reccomendation 050417.docx
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
OWNER: PROJECT CONSULTANT:
City of Eden Prairie WSB&Associates, Inc.
8080 Mitchell Road 701 Xenia Avenue South, Suite 300
Eden Prairie, MN 55344 Minneapolis, MN 55416
SUBMIT TO/BID OPENING LOCATION: BID SUBMITTAL TIME:
Attn: Matt Bourne, Parks&Natural Resources Manager Time: 10:00 a.m.
City of Eden Prairie Date: May 4, 2017
8080 Mitchell Road
Eden Prairie, MN 55344
I hereby certify that this is an exact reproduction of bids Denotes Corrected Figure
Landscape Architect:Jason Amberg, Protect Manager
Estimate ODESA II LLC Sunram Construction,Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. 'Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
Base Bid Schedule
1 Mobilization (NOTE:this shall not exceed 5%of the total 1 LS $75,000.00 $75,000.00 $50,000.00 $50,000.00 $60,660.22 $60,660.22 $77,000.00 $77,000.00 $68,000.00 $68,000.00 $85,000.00 $85,000.00
Contract amount).
2 Traffic Control throughout project 1 LS $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,650.00 $3,650.00 $6,000.00 $6,000.00 $3,525.43 $3,525.43 $3,399.00 $3,399.00
3 Provide all construction Surveying/Staking 1 LS $20,000.00 $20,000.00 $20,500.00 $20,500.00 $19,600.00 $19,600.00 $26,000.00 $26,000.00 $19,950.75 $19,950.75 $19,235.25 $19,235.25
4 Provide all Construction Testing and Inspections 1 LS $15,000.00 $15,000.00 $8,000.00 $8,000.00 $13,500.00 $13,500.00 $25,000.00 $25,000.00 $10,681.53 $10,681.53 $30,900.00 $30,900.00
Perform all Removals as per plan sheets L2.0, L2.1, L2.2 and
5 related specifications. Includes all salvage and storage of 1 LS $65,000.00 $65,000.00 $80,000.00 $80,000.00 $66,000.00 $66,000.00 $50,000.00 $50,000.00 $67,966.80 $67,966.80 $51,757.50 $51,757.50
items. (Re-installation paid for under separate bid item).
Furnish and install Erosion Control Silt Fencing as indicated
6 on plans complete, including on going maintenance 3425 LF $3.50 $11,987.50 $3.50 $11,987.50 $1.80 $6,165.00 $3.00 $10,275.00 $2.24 $7,672.00 $1.69 $5,788.25
throughout the construction period and removal/restoration at
project completion
Furnish and install Coir Bio Rolls as indicated on plans-
7 complete, including ongoing maintenance throughout the 1725 LF $6.00 $10,350.00 $2.50 $4,312.50 $1.95 $3,363.75 $4.00 $6,900.00 $4.54 $7,831.50 $2.50 $4,312.50
construction period and removal/restoration at project
completion
Furnish and install Floating Silt Curtain as indicated on plans-
8 complete, including ongoing maintenance throughout the 250 LF $20.00 $5,000.00 $25.00 $6,250.00 $13.15 $3,287.50 $35.00 $8,750.00 $19.07 $4,767.50 $16.88 $4,220.00
construction period and removal/restoration at project
completion
- Furnish and install Inlet Protection as indicated on plans-
9 complete, including ongoing maintenance throughout the 3 EA $350.00 $1,050.00 $150.00 $450.00 $150.00 $450.00 $430.00 $1,290.00 $340.41 $1,021.23 $128.75 $386.25
construction period and removal/restoration at project I
completion
Furnish and install Tree Protection Fencing as indicated on
plans-complete, including on going maintenance throughout
10 the construction period and removal/restoration at project 2500 LF $3.00 $7,500.00 $3.00 $7,500.00 $2.00 $5,000.00 $3.00 $7,500.00 $1.76 $4,400.00 $1.89 $4,725.00
completion
Install and maintain Trail Closed Signs as indicated on plan
11 sheet L2.1 and L2.2 throughout the duration of the project. 1 LS $1,000.00 $1,000.00 $400.00 $400.00 $1,925.00 $1,925.00 $3,500.00 $3,500.00 $1,869.55 $1,869.55 $1,802.50 $1,802.50
Remove signs at completion of project.
12 Furnish and install Rock Construction Entrance complete, 3 EA $1,500.00 $4,500.00 $750.00 $2,250.00 $800.00 $2,400.00 $2,200.00 $6,600.00 $1,122.49 $3,367.47 $1,648.00 $4,944.00
including removal and restoration at project completion
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
Estimate ODESA II LLC Sunram Construction, Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
On-site Earthwork-complete, including: 1)topsoil stripping
and stockpiling; 2)common excavation and placement of all
soil and subsoil materials to subgrade elevations in all work
areas; 3)subsoil compaction beneath trails,concrete,
pavements,etc.;4)rereading,and fine grading all topsoil to
required minimum settled depth for all non-athletic fields and
13 non-paved areas; 5)grade maintenance as necessary for 1 LS $95,000.00 $95,000.00 $75,000.00 $75,000.00 $100,800.00 $100,800.00 $150,000.00 $150,000.00 $145,000.00 $145,000.00 $260,010.00 $260,010.00
duration of construction period; 6)temporary erosion control
measures as noted on plan sheets/NPDES permits required
to prevent migration of soils to down-slope locations, including
maintenance during construction period-NOTE:this item does
not include erosion control silt fencing or permanent erosion
control mat/blanket.
Furnish and install 12" Planting Bed Topsoil Mixture-
14 amend soils and place as indicated on plan sheets, details and 225 CY $61.00 $13,725.00 $25.00 $5,625.00 $46.00 $10,350.00 $40.00 $9,000.00 $50.40 $11,340.00 $30.90 $6,952.50
specification section 02923-complete
Furnish and install 24"Biofiltration Soil Mix within
15 raingarden/infiltration areas-amend soils and place as 500 CY $74.50 $37,250.00 $20.00 $10,000.00 $46.00 $23,000.00 $44.00 $22,000.00 $46.10 $23,050.00 $47.38 $23,690.00
indicated on plan sheets,details and specifications-complete
Export Excess Earthen Material-complete, including I
loading,transporting,and disposing of material off-site.
16 Payment shall be based on actual quantity(CY loose volume) 6250 CY $12.50 $78,125.00 $15.00 $93,750.001 $14.25 $89,062.50 $10.00 $62,500.00 $11.32 $70,750.00 $9.79 $61,187.50
of material hauled. Load tickets must be provided on a weekly
basis. _
17 Remove existing 8"Dia. Draintile as indicated on plan sheet 45 LF $10.00 $450.00 $15.00 $675.00 $8.40 $378.00 $8.00 $360.00 $13.04 $586.80 $8.24 $370.80
L4.5
18 Modify Existing Structure 1 EA $1,500.00 $1,500.00 $500.00 $500.00 $5,585.00 $5,585.00 $1,300.00 $1,300.00 $1,250.74 $1,250.74 $5,994.60 $5,994.60
19 4" Dia. HDPE Perforated Draintile with sock-complete 50 LF $30.00 $1,500.00 $10.00 $500.00 $24.00 $1,200.00 $15.00 $750.00 $17.15 $857.50 $23.69 $1,184.50
20 8"SDR 35 PVC 14 LF $30.00 $420.00 $20.00 $280.00 $30.00 $420.00 $50.00 $700.00 $46.73 $654.22 $29.87 $418.18
21 8"Solid HDPE Draintile 45 LF $30.00 $1,350.00 $20.00 $900.00 $30.00 $1,350.00 $50.00 $2,250.00 $44.01 $1,980.45 $29.87 $1,344.15
22 12" HDPE 35 LF $50.00 $1,750.00 $20.00 $700.00 $40.00 $1,400.00 $55.00 $1,925.00 $39.81 $1,393.35 $39.14 $1,369.90
23 18" RCP 9 LF $60.00 $540.00 $45.00 $405.00 $60.00 $540.00 $138.00 $1,242.00 $99.67 $897.03 $58.71 $528.39
24 12" RCP 330 LF $40.00 $13,200.00 $45.00 $14,850.00 $50.00 $16,500.00 $55.00 $18,150.00 $60.89 $20,093.70 $52.53 $17,334.90
25 12"Concrete FES 8 EA $1,250.00 $10,000.00 $650.00 $5,200.00 $1,330.00 $10,640.00 $780.00 $6,240.00 $1,007.37 $8,058.96 $1,411.10 $11,288.80
26 Precast Headwall 2 EA $850.00 $1,700.00 $300.00 $600.00 $420.00 $840.00 $345.00 $690.00 $443.98 $887.96 $412.00 $824.00
27 Class III riprap as per plans,details and specifications 8 TN $80.00 $640.00 $70.00 $560.00 $91.00 $728.00 $135.00 $1,080.00 $95.96 $767.68 $89.61 $716.88
complete
28 Trash Guards 6 EA $500.00 $3,000.00 $375.00 $2,250.00 $640.00 $3,840.00 $325.00 $1,950.00 $456.74 $2,740.44 $648.90 $3,893.40
29 Nyloplast 15"Dia. Drain Basin with Pedestrian Grate 2 EA $1,500.00 $3,000.00 $1,100.00 $2,200.00 $2,570.00 $5,140.00 $1,600.00 $3,200.00 $1,435.67 $2,871.34 $2,678.00 $5,356.00
30 48" Dia Structure 2 EA $3,500.00 $7,000.00 $2,000.00 $4,000.00 $4,070.00 $8,140.00 $2,600.00 $5,200.00 $3,116.60 $6,233.20 $4,403.25 $8,806.50
31 Rain Guardian Turret 1 EA $2,500.00 $2,500.00 $4,500.00 $4,500.00 $2,940.00 $2,940.00 $3,600.00 $3,600.00 $2,426.84 $2,426.84 $2,884.00 $2,884.00
32 4" DIP(fittings and valves within DIP water service areas are 260 LF $65.00 $16,900.00 $40.00 $10,400.00 $148.00 $38,480.00 $89.00 $23,140.00 $51.42 $13,369.20 $159.65 $41,509.00
incidental to this item)
2" HDPE Water Service(fittings and valves within HDPE water
33 service areas are incidental to this bid item) 160 LF $20.00 $3,200.00 $25.00 $4,000.00 $133.00 $21,280.00 $64.00 $10,240.00 $42.25 $6,760.00 $139.05 $22,248.00
-
Furnish and install Electrical System-as per plan sheets
34 E1.1, E2.1, E3.1, E3.2, specifications and manufacturer's 1 LS $90,000.00 $90,000.00 $142,350.00 $142,350.00 $114,500.00 $114,500.00 $125,000.00 $125,000.00 $108,491.00 $108,491.00 $309,000.00 $309,000.00
recommendations
-
Furnish and install Bituminous Paving for Trails-Complete,
35 including 2.5"wearing course mixture and 8"compacted class 2600 SY $33.50 $87,100.00 $22.50 $58,500.00 $19.50 $50,700.00 $24.00 $62,400.00 $26.15 $67,990.00 $27.52 $71,552.00
5 aggregate base as per plans,details and specifications
Furnish and install Bituminous Paving for Parking Lot and
36 Drive Lanes Complete, including 1.5"wearing course,tack 5200 SY $30.00 $156,000.00 $25.00 $130,000.00 $18.85 $98,020.00 $24.00 $124,800.00 $21.97 $114,244.00 $20.96 $108,992.00
coat,and 2.0"non-wearing course mixture, and 8"compacted
class 5 aggregate base as per plans,details and specifications
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
Estimate ODESA II LLC Sunram Construction, Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
Furnish and install MnDOT B612 Concrete Curb and Gutter-
37 complete as per plans and city standard specifications- 2315 LF $22.00 $50,930.00 $18.90 $43,753.50 $21.10 $48,846.50 $17.00 $39,355.00 $14.05 $32,525.75 $14.42 $33,382.30
aggregate base is incidental to this item
Furnish and install MnDOT B618 Concrete Curb and Gutter-
38 complete as per plans and city standard specifications- 65 LF $35.00 $2,275.00 $22.00 $1,430.00 $32.65 $2,122.25 $39.00 $2,535.00 $19.76 $1,284.40 $18.03 $1,171.95
aggregate base is incidental to this item
39 Furnish and install Concrete Valley Gutter as per detail 4/ 65 LF $25.00 $1,625.00 $55.00 $3,575.00 $108.25 $7,036.25 $42.00 $2,730.00 $22.97 $1,493.05 $23.18 $1,506.70
_ L6.1, complete with 8" MnDOT class 5 aggregate base.
Furnish and pace Cast Iron Detectable Warning Plates as
40 indicated on plans,details and specifications-complete 180 SF $60.00 $10,800.00 $30.00 $5,400.00 $89.00 $16,020.00 $80.00 $14,400.00 $64.10 $11,538.00 $64.80 $11,664.00
including concrete pavement
41 Furnish and install 6"thick reinforced concrete pad for AIS 28 SF $12.00 $336.00 $8.00 $224.00 $32.00 $896.00 $40.00 $1,120.00 $9.99 $279.72 $11.18 $313.04
station near boat launch area-complete
42 Furnish and place 10"x 12" Reinforced Concrete Beach 120 LF $40.00 $4,800.00 $25.00 $3,000.00 $94.50 $11,340.00 $40.00 $4,800.00 $30.50 $3,660.00 $28.38 $3,405.60
Curb as per plans,details and specifications-complete
43 Furnish and install Boulder Retaining Walls adjacent to boat 1 LS $10,000.00 $10,000.00 $7,000.00 $7,000.00 $3,500.00 $3,500.00 $6,400.00 $6,400.00 $16,087.29 $16,087.29 $7,680.05 $7,680.05
launch-complete
Furnish and install Pavement Markings:All parking stalls,
44 handicap stalls, aisles, crosswalks,stop bars,directional 1 LS $5,000.00 $5,000.00 $2,000.00 $2,000.00 $6,863.28 $6,863.28 $2,500.00 $2,500.00 $2,884.45 $2,884.45 $2,781.00 $2,781.00
markings, etc.as illustrated on plans-complete
Furnish and place 5"Thick-Type I Finish,Concrete Paving
as per plans and specifications-Complete, including 6"select
45 granular subbase. Reinforced thickened edges/abutments,as 3375 SF $8.00 $27,000.00 $5.50 $18,562.50 $11.80 $39,825.00 $8.00 $27,000.00 $8.37 $28,248.75 $7.31 $24,671.25
described in plan drawings and details shall be considered I
incidental.
Furnish and place 6"Thick-Type I Finish,Concrete Paving
as per plans and specifications-Complete, including 6"select
46 granular subbase. Reinforced thickened edges/abutments,as 3725 SF $9.00 $33,525.00 $6.00 $22,350.00 $18.10 $67,422.50 $10.00 $37,250.00 $9.92 $36,952.00 $8.70 $32,407.50
described in plan drawings and details shall be considered
incidental. _
Furnish and place Concrete Pedestrian Ramp Type A as per
47 plans,details and specifications-complete, including 6"thick 1 EA $2,450.00 $2,450.00 $1,100.00 $1,100.00 $2,575.00 $2,575.00 $1,900.00 $1,900.00 $833.28 $833.28 $700.40 $700.40
concrete and detectable ADA Warning Plates
Furnish and place Concrete Pedestrian Ramp Type B as per
48 plans,details and specifications-complete, including 6"thick 1 EA $2,450.00 $2,450.00 $2,100.00 $2,100.00 $6,250.00 $6,250.00 $3,800.00 $3,800.00 $2,724.20 $2,724.20 $2,523.50 $2,523.50
concrete and detectable ADA Warning Plates _
Furnish and place Concrete Pedestrian Ramp Type C as per
49 plans,details and specifications-complete, including 6"thick 3 EA $2,450.00 $7,350.00 $1,800.00 $5,400.00 $3,625.00 $10,875.00 $1,900.00 $5,700.00 $1,463.59 $4,390.77 $1,308.10 $3,924.30
concrete and detectable ADA Warning Plates
Furnish and place Concrete Pedestrian Ramp Type D as per
50 plans,details and specifications-complete, including 6"thick 2 EA $2,450.00 $4,900.00 $1,400.00 $2,800.00 $3,100.00 $6,200.00 $1,900.00 $3,800.00 $1,201.85 $2,403.70 $1,055.75 $2,111.50
concrete and detectable ADA Warning Plates
Furnish and place Concrete Pedestrian Ramp Type E as per
51 plans,details and specifications-complete, including 6"thick 2 EA $2,450.00 $4,900.00 $1,250.00 $2,500.00 $2,575.00 $5,150.00 $1,300.00 $2,600.00 $753.16 $1,506.32 $623.15 $1,246.30
concrete and detectable ADA Warning Plates
Furnish and place Concrete Pedestrian Ramp Type F as per
52 plans,details and specifications-complete, including 6"thick 2 EA $2,450.00 $4,900.00 $1,250.00 $2,500.00 $3,100.00 $6,200.00 $1,400.00 $2,800.00 $811.92 $1,623.84 $679.80 $1,359.60
concrete and detectable ADA Warning Plates
53 Furnish and place 8'Wide Concrete Stairs and Handrails as 1 LS $12,000.00 $12,000.00 $4,000.00 $4,000.00 $24,625.00 $24,625.00 $18,000.00 $18,000.00 $18,892.31 $18,892.31 $19,170.00 $19,170.00
per plans,details and specifications-complete _
54 Furnish and place Aggregate Trail as per plans, details and 420 SY $5.50 $2,310.00 $7.00 $2,940.00 $17.75 $7,455.00 $20.00 $8,400.00 $10.93 $4,590.60 $13.64 $5,728.80
specifications-complete
55 Furnish and place 12"minimum depth Beach Sand as per 90 CY $60.00 $5,400.00 $20.00 $1,800.00 $85.00 $7,650.00 $60.00 $5,400.00 $43.27 $3,894.30 $32.96 $2,966.40
- plans,details and specifications-complete
Furnish and install Type I Custom Railing(associated with
56 beach area walls)as indicated on plans, details and 235 LF $200.00 $47,000.00 $135.00 $31,725.00 $333.00 $78,255.00 $332.00 $78,020.00 $336.17 $78,999.95 $327.54 $76,971.90
specifications-complete
Furnish and install Custom screenwall for Portable
57 Restrooms as indicated on plans,details and specifications- 90 LF $150.00 $13,500.00 $135.00 $12,150.00 $300.00 $27,000.00 $336.00 $30,240.00 $296.75 $26,707.50 $289.43 $26,048.70
Complete
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
Estimate ODESA II LLC Sunram Construction, Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
Furnish and install Custom screenwall for sheds
58 (associated with relocated storage buildings)as indicated on 60 LF $150.00 $9,000.00 $135.00 $8,100.00 $300.00 $18,000.00 $336.00 $20,160.00 $296.75 $17,805.00 $289.43 $17,365.80
plans,details and specifications-complete
Furnish and install Large Block Retaining Wall Systems-
complete as per plans, details, and specifications. Aggregate
base,drain tile behind walls and outlets,free draining rock,
staining of all exposed surfaces, cutting of blocks/caps related
59 to design plans, cutting of blocks for drain tile and electrical 1,800 SF $42.00 $75,600.00 $38.00 $68,400.00 $45.80 $82,440.00 $53.00 $95,400.00 $40.06 $72,108.00 $53.25 $95,850.00
boxes and glueing of all caps shall be considered incidental to
this pay item.Top of wall elevations and coursing are
quantified per and must follow plans to allow for fencing
installation, if engineering requires different sizes and depths
of block or geogrid,this cost shall be incidental to the wall cost.
Furnish and install Type II -42"Square ADA Table with 3
60 seats-complete, as per plans, details and manufacturer's 4 EA $2,500.00 $10,000.00 $4,000.00 $16,000.001 $3,725.00 $14,900.00 $4,000.00 $16,000.00 $4,401.45 $17,605.80 $4,243.60 $16,974.40
_ specifications, including all attachments _
Furnish and install Type IV-Surface Mount Table with
61 Stools-complete, as per plans, details and manufacturer's 2 EA $3,500.00 $7,000.00 $3,500.00 $7,000.00 $3,725.00 $7,450.00 $4,000.00 $8,000.00 $4,118.35 $8,236.70 $3,970.65 $7,941.30
specifications, including all attachments
Furnish and install Cantilever Shade Canopy-complete, as
62 per plans,details and manufacturer's specifications, including 4 EA $9,000.00 $36,000.00 $9,000.00 $36,000.00 $5,700.00 $22,800.00 $9,600.00 $38,400.00 $12,415.62 $49,662.48 $12,360.00 $49,440.00
all attachments and concrete footings.
Furnish and install Beach Umbrella-complete,as per plans,
63 details and manufacturer's specifications, including all 1 EA $4,000.00 $4,000.00 $3,400.00 $3,400.00 $3,725.00 $3,725.00 $4,300.00 $4,300.00 $5,608.65 $5,608.65 $4,377.50 $4,377.50
attachments and concrete footings
64 Reinstall Salvaged Beach Umbrellas complete with 2 EA $2,000.00 $4,000.00 $750.00 $1,500.00 $2,000.00 $4,000.00 $1,300.00 $2,600.00 $2,831.03 $5,662.06 $1,699.50 $3,399.001
concrete footing per manu
-
Furnish and install Drinking Fountain-complete, including
65 underground drainage system,all attachments, and concrete 1 EA $3,000.00 $3,000.00 $5,950.00 $5,950.00 $13,000.00 $13,000.00 $6,900.00 $6,900.00 $7,361.42 $7,361.42 $12,772.00 $12,772.00
footings, as per plans, details and manufacturer's
specifications
Furnish and install Shower Tower-complete, as per plans,
66 details and manufacturer's specifications, including all 1 EA $3,000.00 $3,000.00 $5,750.00 $5,750.00 $12,360.00 $12,360.00 $10,400.00 $10,400.00 $8,212.29 $8,212.29 $12,128.25 $12,128.25
attachments and concrete footings
67 Relocate salvaged sheds to proposed location 4 EA $750.00 $3,000.00 $400.00 $1,600.00 $500.00 $2,000.00 $760.00 $3,040.00 $914.19 $3,656.76 $4,120.00 $16,480.00
Furnish and install Pedestrian Bench-complete,as per '
68 plans,details and manufacturer's specifications, including all 7 EA $1,650.00 $11,550.00 $1,750.00 $12,250.00 $2,075.00 $14,525.00 $2,400.00 $16,800.00 $2,542.59 $17,798.13 $2,451.40 $17,159.80
attachments.
69 Furnish and install Bike Rack complete, as per plans,details 4 EA $950.00 $3,800.00 $1,300.00 $5,200.00 $1,995.00 $7,980.00 $5,000.00 $20,000.00 $1,575.76 $6,303.04 $1,519.25 $6,077.00
and manufacturer's specifications, including all attachments.
70 Furnish and place Wooden Boardwalk as per plans, details 425 SF $50.00 $21,250.00 $40.00 $17,000.00 $26.25 $11,156.25 $75.00 $31,875.00 $208.32 $88,536.00 $196.95 $83,703.751
and specifications-complete
71 Furnish and install Boat Launch and Boarding Docks 1 LS $130,000.00 $130,000.00 $87,000.00 $87,000.00 $127,000.00 $127,000.00 $110,000.00 $110,000.00 $143,341.68 $143,341.68 $121,205.25 $121,205.25
complete, as per plans, details and specifications
72 Install Salvaged Park Signs complete, as per plans, details 10 EA $150.00 $1,500.00 $150.00 $1,500.00 $395.00 $3,950.00 $550.00 $5,500.00 $400.62 $4,006.20 $386.25 $3,862.50
and specifications.
73 Furnish and install Vehicular Signs complete,as per plans, 17 EA $300.00 $5,100.00 $220.00 $3,740.00 $205.00 $3,485.00 $220.00 $3,740.00 $208.32 $3,541.44 $200.85 $3,414.45
details and specifications.
Reinstall salvaged Three Rivers Park District Trail Head I
74 Directional sign-complete with required concrete footing as 1 EA $2,000.00 $2,000.00 $250.00 $250.00 $1,730.00 $1,730.00 $3,100.00 $3,100.00 $1,762.72 $1,762.72 $1,699.50 $1,699.50
per plans and details
75 Furnish and install C3D Signage-complete, as per plans, 1 EA $500.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
details and specifications.
Furnish and install 65 Gallon Trash Receptacle enclosures-
76 complete, as per plans, details and manufacturer's 9 EA $1,500.00 $13,500.00 $1,250.00 $11,250.00 $1,580.00 $14,220.00 $1,600.00 $14,400.00 $1,976.38 $17,787.42 $1,905.50 $17,149.50
specifications.
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
Estimate ODESA II LLC Sunram Construction, Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
Furnish and install 65 Gallon Recycling Receptacle
77 Enclosures-complete, as per plans, details and 9 EA $1,500.00 $13,500.00 $1,250.00 $11,250.00 $1,580.00 $14,220.00 $1,600.00 $14,400.00 $1,976.38 $17,787.42 $1,905.50 $17,149.50
manufacturer's specifications.
Furnish and place Type I Turf Seed with Hydromulch as
78 indicated on plans-complete, including maintenance and 1.5 AC $8,000.00 $12,000.00 $3,575.00 $5,362.50 $3,415.00 $5,122.50 $5,000.00 $7,500.00 $6,981.43 $10,472.15 $4,387.50 $6,581.25
guarantee
Furnish and place Type III Native Seed with Hydromulch as
79 indicated on plans-complete, including maintenance and 2.6 AC $10,000.00 $26,000.00 $3,795.00 $9,867.00 $3,625.00 $9,425.00 $5,000.00 $13,000.00 $8,055.08 $20,943.21 $4,657.50 $12,109.50
guarantee
Furnish and place Type IV Native Seed with Wood Fiber
80 Blanket as indicated on plans-complete, including 0.3 AC $10,000.00 $3,000.00 $8,250.00 $2,475.00 $7,825.00 $2,347.50 $15,000.00 $4,500.00 $10,079.54 $3,023.86 $7,673.50 $2,302.05
maintenance and guarantee I
81 Furnish and install Landscape Edger complete,as per 315 LF $15.00 $4,725.00 $7.00 $2,205.00 $7.00 $2,205.00 $12.00 $3,780.00 $5.34 $1,682.10 $6.18 $1,946.70
plans,details and specifications.
Total Base Bid:I I $1,503,713.501 I $1,263,754.501 I $1,575,983.001 I $1,619,077.001 I $1,628,172.881 I $1,976,750.041
Add Alternate Bid Schedules
No. Add Alternate'A'-Picnic Areas Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
A.1 Furnish and place 5"Thick-Type II Finish Concrete Paving 2400 SF $16.50 $39,600.00 $11.00 $26,400.00 $28.50 $68,400.00 $11.00 $26,400.00 $8.87 $21,288.00 $7.52 $18,048.00
as per plans,details and specifications-complete
Furnish and install Bituminous Paving for Trails-Complete,
A.2 including 2.5"wearing course mixture over 8"compacted class 110 SY $33.50 $3,685.00 $27.00 $2,970.00 $35.00 $3,850.00 $35.00 $3,850.00 $31.60 $3,476.00 $27.52 $3,027.20
5 aggregate base as per plans,details and city standard
specifications
Furnish and place Boulder Outcrops-complete, including
A.3 boulders and setting beds as per plans,details and 1 LS $6,700.00 $6,700.00 $18,000.00 $18,000.00 $3,850.00 $3,850.00 $8,500.00 $8,500.00 $11,360.00 $11,360.00 $16,794.85 $16,794.85
specifications
Furnish and install Type I Picnic Table-complete, as per
A.4 plans,details and manufacturer's specifications, including all 11 EA $3,500.00 $38,500.00 $3,100.00 $34,100.00 $1,900.00 $20,900.00 $3,800.00 $41,800.00 $1,949.67 $21,446.371 $1,364.75 $15,012.25
attachments _
A.5 Furnish and install ADA Grills complete,as per plans,details 7 EA $1,500.00 $10,500.00 $325.00 $2,275.00 $1,035.00 $7,245.00 $550.00 $3,850.00 $640.99 $4,486.93 $618.00 $4,326.00
and manufacturer's specifications. _
A.6 Furnish and install Large Grills complete,as per plans, 2 EA $1,750.00 $3,500.00 $600.00 $1,200.00 $1,500.00 $3,000.00 $1,000.00 $2,000.00 $902.72 $1,805.44 $870.35 $1,740.70
details and manufacturer's specifications.
A 7 Furnish and install Landscape Edger complete,as per 150 LF $25.00 $3,750.00 $7.00 $1,050.00 $7.00 $1,050.00 $12.00 $1,800.00 $5.34 $801.00 $6.00 $900.00
plans,details and specifications.
Total Add Alternate A-Picnic Areas: I $106,235.001 I $85,995.001 I $108,295.001 I $88,200.001 I $64,663.741 I $59,849.00
No. Add Alternate B-Natural Seating Areas Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
B 1 Furnish and place Natural Flagstone Paving complete, as 450 SF $35.00 $15,750.00 $25.00 $11,250.00 $14.50 $6,525.00 $55.00 $24,750.00 $51.23 $23,053.50 $35.56 $16,002.00
per plans,details and specifications
Furnish and install Bituminous Paving for Trails-Complete,
B 2 including 2.5"wearing course mixture over 8"compacted class 50 SY $33.50 $1,675.00 $42.00 $2,100.00 $35.00 $1,750.00 $35.00 $1,750.00 $37.91 $1,895.50 $27.52 $1,376.00
5 aggregate base as per plans,details and city standard
specifications
Furnish and place Seating Boulder Outcrops-complete,
B.3 including boulders and setting beds as per plans,details and 1 LS $15,000.00 $15,000.00 $5,375.00 $5,375.00 $3,850.00 $3,850.00 $5,500.00 $5,500.00 $12,294.78 $12,294.78 $16,160.52 $16,160.52
specifications
I
Furnish and install Adirondack Chairs-complete including
B.4 ground anchoring,as per plans,details and manufacturer's 10 EA $2,500.00 $25,000.00 $900.00 $9,000.00 $1,350.00 $13,500.00 $1,090.00 $10,900.00 $1,629.18 $16,291.80 $1,570.75 $15,707.50
_ specifications.
Total Add Alternate B-Natural Seating Areas: $57,425.001 $27,725.001 $25,625.001 $42,900.001 $53,535.581 $49,246.02
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
BID TABULATION-RILEY LAKE GENERAL SITE IMPROVEMENTS
Estimate ODESA II LLC Sunram Construction, Inc. Rachel Contracting, Inc. Max Steininger, Inc. Buck Blacktop, Inc.
No. Description Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
i
No. Add Alternate C-Type DD Pedestrian Lighting system Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
Furnish and install Pedestrian Lighting System-Type DD-
C.1 complete as per plans, details and manufacturer's 1 LS $91,000.00 $91,000.00 $94,000.00 $94,000.00 $97,700.00 $97,700.00 $100,000.00 $100,000.00 $97,421.63 $97,421.63 $88,528.50 $88,528.50
specfications
Total Add Alternate C-Type DD Pedestrian Lighting System:I I $91,000.001 I $94,000.001 I $97,700.001 I $100,000.001 I $97,421.631 I $88,528.50
No. Add Alternate D-Type EE&FF Pedestrian Lighting Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
System
Furnish and install Pedestrian Lighting System-Type EE&
D.1 FF-complete as per plans, details and manufacturer's 1 LS $30,150.00 $30,150.00 $59,000.00 $59,000.00 $58,650.00 $58,650.00 $62,000.00 $62,000.00 $58,708.94 $58,708.94 $63,267.75 $63,267.75
specfications
Total Add Alternate D-Type EE&FF Pedestrian Lighting System: $30,150.00I $59,000.00I $58,650.00I $62,000.00I $58,708.941 $63,267.75
No. Add Alternate E-Overlook Seating Area Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
El Furnish and place Boulder Outcrops for'overlook seating 1 LS $5,750.00 $5,750.00 $7,560.00 $7,560.00 $3,850.00 $3,850.00 $5,500.00 $5,500.00 $17,267.77 $17,267.77 $10,620.78 $10,620.78
area'-complete,as per plans,details and specifications
Furnish and place 5"Thick-Type II Finish,Concrete Paving
E 2 as per plans,details and specifications complete, including 6" 550 SF $16.50 $9,075.00 $11.00 $6,050.00 $35.00 $19,250.00 $12.00 $6,600.00 $8.87 $4,878.50 $7.52 $4,136.00
select granular subbase.Thickened edged, as described in
plan drawings and details shall be considered incidental.
Furnish and install Type I Picnic Table with Bench Seats-
E.3 complete, as per plans, details and manufacturer's 3 EA $3,500.00 $10,500.00 $2,300.00 $6,900.00 $3,725.00 $11,175.00 $3,800.00 $11,400.00 $4,353.38 $13,060.14 $4,197.25 $12,591.75
specifications, including all attachments
Furnish and install Cantilever Shade Canopy-complete, as
E.4 per plans,details and manufacturer's specifications, including 3 EA $9,000.00 $27,000.00 $8,000.00 $24,000.00 $5,700.00 $17,100.00 $9,600.00 $28,800.00 $12,415.62 $37,246.86 $12,360.00 $37,080.00
all attachments and concrete footings.
Total Add Alternate E-Overlook Seating Area: $52,325.00 $44,510.00 $51,375.00 $52,300.00 $72,453.27 $64,428.53
No. Add Alternate F-Lakeside Seating Areas Qty. Unit Unit Est. Total Est. Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid Unit Bid Total Bid
F.1 Furnish and place Boulder Outcrops for'lakeside seating 1 LS $4,000.00 $4,000.00 $7,400.00 $7,400.00 $3,850.00 $3,850.00 $5,500.00 $5,500.00 $23,512.07 $23,512.07 $7,140.22 $7,140.22
area'-complete,as per plans,details and specifications
Furnish and place 5"Thick-Type II Finish,Concrete Paving
F 2 as per plans,details and specifications complete, including 6" 325 SF $16.50 $5,362.50 $11.00 $3,575.00 $41.15 $13,373.75 $12.00 $3,900.00 $8.87 $2,882.75 $7.52 $2,444.00
select granular subbase.Thickened edged, as described in
plan drawings and details shall be considered incidental.
Furnish and install Type II -42"Square ADA Table with 3
F.3 seats-complete, as per plans, details and manufacturer's 2 EA $2,500.00 $5,000.00 $3,250.00 $6,500.00 $3,725.00 $7,450.00 $4,000.00 $8,000.00 $4,406.79 $8,813.58 $4,248.75 $8,497.50
specifications, including all attachments
Furnish and install Type III -42"Square ADA Table with 4
F.4 seats-complete, as per plans, details and manufacturer's 1 EA $2,700.00 $2,700.00 $3,300.00 $3,300.00 $4,000.00 $4,000.00 $4,100.00 $4,100.00 $4,647.16 $4,647.16 $4,480.50 $4,480.50
specifications, including all attachments
Total Add Alternate F-Lakeside Seating Areas: $17,062.501 $20,775.001 $28,673.751 $21,500.00I $39,855.561 $22,562.22
Total Add Alternates A, B,C, D, E&F: $354,197.50 $332,005.00 $370,318.75 $366,900.00 $386,638.72 $347,882.02
Total Base Bid Plus All Add Alternates: $1,857,911.00 $1,595,759.50 $1,946,301.75 $1,985,977.00 $2,014,811.60 $2,324,632.06
RILEY LAKE GENERAL SITE IMPROVEMENTS
CITY OF EDEN PRAIRIE,MN-PROJECT NO.16101
WSB PROJECT NO.02127-070
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701 Xenia Avenue South
Suite 300 0o 40' $o'
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W Minneapolis, MN 55416
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PRAIRIE
Te1: 763-541-4800
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Date: December 2, 2016
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Suite 300
graphic scale
W Minneapolis, MN 55416
PRAI I......_
Tel: 763-541-4800
Date: December 2, 2016
`N€•'.wap •DA` 5; Project #:02127-070
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