HomeMy WebLinkAboutCity Council - 04/04/2017 AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,APRIL 4, 2017 CITY CENTER
5:00—6:25 PM,HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Rene McWaters
Workshop-Heritage Room II(5:30)
I. SUSTAINABLE EDEN PRAIRIE
Open Podium - Council Chamber(6:35)
II. OPEN PODIUM
III. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,APRIL 4, 2017 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City
Attorney Ric Rosow and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. DONATION FROM FLYING CLOUD ANIMAL HOSPITAL FOR
ANIMAL OPEN HOUSE (Resolution)
B. DONATION FROM FRIENDS OF EDEN PRAIRIE LIBRARY FOR
SPECIAL EVENTS (Resolution)
C. ARBOR DAY PROCLAMATION
D. EP GIVES WEEK PROCLAMATION
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 21, 2017
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 21, 2017
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. APPROVE PURCHASE OF MOBILE LICENSE PLATE READERS
CITY COUNCIL AGENDA
April 4, 2017
Page 2
C. APPROVE PURCHASE AND IMPLEMENTATION OF DISK TO DISK
BACKUP FROM WORKS COMPUTING
D. APPROVE 2016 UNBUDGETED FUND TRANSFERS
E. AWARD CONTRACT FOR CRACK SEALING PROJECT TO
AMERICAN PAVEMENT SOLUTIONS
F. AWARD CONTRACT FOR STRIPING TO WARNING LITES OF
MINNESOTA, INC
G. APPROVE PURCHASE OF TRIMBLE GIS LOCATING EQUIPMENT
H. DECLARE SURPLUS PROPERTY
I. ADOPT RESOLUTION APPROVING PARTNERSHIP AGREEMENT WITH
MNDOT FOR COST PARTICIPATION OF TRAFFIC SIGNAL RECONSTRUCTION
IX. PUBLIC HEARINGS/MEETINGS
A. ORDER IMPROVEMENTS AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR EDEN PRAIRIE ROAD EXTENSION TO FLYING
CLOUD DRIVE STREET AND UTILITY IMPROVEMENTS (Resolution)
X. PAYMENT OF CLAIMS
M. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Mayor's Water Challenge (Resolution)
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
CITY COUNCIL AGENDA
April 4, 2017
Page 3
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. CLOSED SESSION TO DISCUSS POTENTIAL LITIGATION
XVII. ADJOURNMENT
ANNOTATED AGENDA
DATE: April 4, 2017
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, April 4, 2017
TUESDAY,APRIL 4, 2017 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the first
and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you
wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by
noon of the meeting date with your name,phone number and subject matter. If time permits
after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers.
Open Podium is not recorded or televised. If you have questions about Open Podium, please
contact the City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
A. DONATION FROM FLYING CLOUD ANIMAL HOSPITAL FOR ANIMAL
OPEN HOUSE (Resolution)
Synopsis: Each spring the Staring Lake Outdoor Center hosts the Animal Open
House. This free family event features animal presentations, a raptor demonstration,
reptiles, amphibian, snakes, mammals and birds. Whisper, the Barred Owl will
welcome visitors to the Outdoor Center. Families can also explore the nature trails
and learning stations and visit the Staring Lake Observatory. Donations will be
accepted.
MOTION: Move to adopt the resolution accepting the donation of
$200 from the Flying Cloud Animal Hospital towards the Animal Open
House.
B. DONATION FROM FRIENDS OF EDEN PRAIRIE LIBRARY FOR
SPECIAL EVENTS (Resolution)
Synopsis: The Friends of the Eden Prairie Library have donated$200 and
requested their donation be used towards the Arts in the Park, Animal Open House
and Fall Harvest.
ANNOTATED AGENDA
April 4, 2017
Page 2
MOTION: Move to adopt the resolution accepting the donation of
$200 from the Friends of the Eden Prairie Library towards three special
events.
C. ARBOR DAY PROCLAMATION
The Mayor will read the proclamation.
D. EP GIVES WEEK PROCLAMATION
Mark Weber, Executive Director of the Eden Prairie Community
Foundation, will be on hand to accept the proclamation and make
brief remarks.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 21, 2017
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 21, 2017
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-I on the Consent Calendar.
A. CLERK'S LICENSE LIST
B. APPROVE PURCHASE OF MOBILE LICENSE PLATE READERS
C. APPROVE PURCHASE AND IMPLEMENTATION OF DISK TO DISK
BACKUP FROM WORKS COMPUTING
D. APPROVE 2016 UNBUDGETED FUND TRANSFERS
E. AWARD CONTRACT FOR CRACK SEALING PROJECT TO AMERICAN
PAVEMENT SOLUTIONS
F. AWARD CONTRACT FOR STRIPING TO WARNING LITES OF
MINNESOTA, INC
ANNOTATED AGENDA
April 4, 2017
Page 3
G. APPROVE PURCHASE OF TRIMBLE GIS LOCATING EQUIPMENT
H. DECLARE SURPLUS PROPERTY
I. ADOPT RESOLUTION APPROVING PARTNERSHIP AGREEMENT WITH
MNDOT FOR COST PARTICIPATION OF TRAFFIC SIGNAL
RECONSTRUCTION
IX. PUBLIC HEARINGS/MEETINGS
A. ORDER IMPROVEMENTS AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR EDEN PRAIRIE ROAD EXTENSION TO FLYING
CLOUD DRIVE STREET AND UTILITY IMPROVEMENTS (Resolution)
Official notice of this public hearing was published in the March 16 and March 23
Eden Prairie News.
Synopsis: The City Council authorized a feasibility study for street and utility
improvements for the southerly section of Eden Prairie Road on June 18, 2013.
Subsequently, the City Council authorized a feasibility study on June 16, 2015 to
review options to serve the Lion's Tap and adjacent property with city sanitary
sewer and water service based on a petition. The Lion's Tap Utility Options
Feasibility Report was received by the City Council on February 14, 2017. At that
meeting, the City Council directed staff to incorporate the recommended utility
improvements into the Eden Prairie Road Extension to Flying Cloud Drive
Feasibility Report. Since the City Council authorized the preparation of the
southerly Eden Prairie Road feasibility study without a valid petition, approval of
the project will require a 4/5 majority vote.
Neighborhood meetings have been held a few times to discuss the project overview
and answer property owner questions. The primary concerns have been the project
scope/schedule; need for the project; street layout and grades; property impacts;
assessments; and city utilities. We were able to discuss many of the general
concerns during the meetings. However, until further engineering design is
provided, some of the property impacts and project design details are not yet
available. As the project proceeds, we will be working closely with owners on
property impacts and design details.
Based on the Eden Prairie Road Extension to Flying Cloud Drive (CSAH No. 61)
Feasibility Report, it is determined that the proposed improvements are feasible,
cost effective and necessary and the resulting benefit will equal or exceed the
proposed assessments to the abutting and benefitting properties. It is therefore
recommended that the City Council direct staff to proceed with the project on a
schedule similar to the one suggested in the report.
Background Information
The southerly section of Eden Prairie Road was previously identified in the Eden
Prairie Road South of Riley Creek Feasibility Report—Amended August 2013 as a
section of roadway to be addressed at a later date. The northerly Eden Prairie Road
ANNOTATED AGENDA
April 4, 2017
Page 4
project(south of Riley Creek) was completed in 2015 and the project costs were
levied to the benefitting properties in October 2015.
MOTION: Move toM. illiimmillii
• Close the public hearing; and
• Adopt resolution ordering improvements and preparation of plans
and specifications for Eden Prairie Road Extension to Flying Cloud
Drive Street and Utility Improvements.
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Mayor's Water Challenge (Resolution)
Synopsis: The attached resolution is a commitment from the City of Eden
Prairie to once again support water conservation efforts by encouraging
residents to participate in the Mayor's Challenge for Water Conservation
from April 1 to April 30, 2017.
MOTION: Move to: Adopt the resolution supporting the
Mayor's Challenge for Water Conservation.
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. CLOSED SESSION TO DISCUSS POTENTIAL LITIGATION
ANNOTATED AGENDA
April 4, 2017
Page 5
XVII. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentations April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A.
Jay Lotthammer, Director, Donation to Animal Open House
Parks and Recreation
Motion
Move to: Adopt the resolution accepting the donation of$200 from the Flying Cloud
Animal Hospital towards the Animal Open House.
Synopsis
Each spring the Staring Lake Outdoor Center hosts the Animal Open House. This free family
event features animal presentations, a raptor demonstration, reptiles, amphibian, snakes,
mammals and birds. Whisper, the Barred Owl will welcome visitors to the Outdoor Center.
Families can also explore the nature trails and learning stations and visit the Staring Lake
Observatory. Donations will be accepted.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the amount of$200 to be used towards the Animal Open House from
the Flying Cloud Animal Hospital is hereby recognized and accepted by the Eden Prairie City
Council.
ADOPTED by the City Council of the City of Eden Prairie this 4th day of April, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Proclamations and Presentations April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.B.
Jay Lotthammer, Director, Donation from Friends of the Eden Prairie
Parks and Recreation Library
Motion
Move to: Adopt the resolution accepting the donation of$200 from the Friends of the Eden
Prairie Library towards three special events.
Synopsis
The Friends of the Eden Prairie Library have donated $200 and requested their donation be used
towards the Arts in the Park, Animal Open House and Fall Harvest.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the amount of $200 to be used towards Arts in the Park ($100), the
Animal Open House ($50) and the Fall Harvest ($50) from the Friends of the Eden Prairie
Library is hereby recognized and accepted by the Eden Prairie City Council.
ADOPTED by the City Council of the City of Eden Prairie this 4th day of April, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
ITEM NO.: IV.C.
PROCLAMATION
ARBOR DAY - MAY 6, 2017
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a
million trees; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating
and cooling costs, moderate the temperature, clean the air,produce oxygen and provide habitat
for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel for our fires
and countless other wood products; and
WHEREAS,trees, whenever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, Eden Prairie has been recognized as a Tree City USA by the National Arbor Day
Foundation and desires to continue its tree stewardship and tree planting ways.
NOW, THEREFORE, I,Nancy Tyra-Lukens, Mayor of the City of Eden Prairie, Minnesota, do
hereby proclaim May 6th, 2017, as Arbor Day in the City of Eden Prairie, and urge all citizens to
support efforts to protect our trees and woodlands and to support our city's urban forestry
program; and
FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well-being of
present and future generations.
ADOPTED by the Eden Prairie City Council on April 4, 2017.
Nancy Tyra-Lukens, Mayor
ITEM NO.: I V.D.
PROCLAMATION
"EP GIVES WEEK" - APRIL 23-29, 2017
WHEREAS, Eden Prairie has a long history of residents, businesses, local government, schools,
nonprofits, and civic organizations working together to make EP great; and
WHEREAS,the enduring legacy is that many thousands—and even multiple generations—of
Eden Prairie people have been helped through this philosophy of"We Do Better Together"; and
WHEREAS,this effort to care for, nourish, develop, and enhance Eden Prairie's quality of life
and sense of community teaches its children about philanthropy and the value of neighbor
helping neighbor; and
WHEREAS,we can be grateful to the philanthropic individuals and organizations who have
contributed so much to our social needs, our cultural life, the improvement of Eden Prairie, and
the spirit of community.
NOW, THEREFORE, BE IT RESOLVED that April 23-29, 2017, be proclaimed"EP Gives
Week" in Eden Prairie in recognition of and gratitude for the work of nonprofits, service clubs,
other community-minded organizations, and individuals whose spirit of philanthropy, charitable
giving, and volunteerism make Eden Prairie a great place to live, work, and play. And, of course,
to inspire people to do even more for Eden Prairie.
ADOPTED by the Eden Prairie City Council on April 4, 2017.
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Nancy Tyra-Lukens, Mayor
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,MARCH 21, 2017 CITY CENTER
5:00—6:25 PM,HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Ron Case and Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, City Attorney Dan Gregerson, and Recorder Jan
Curielli
GUESTS: Ashly Perez,National Research Center(NRC)
Workshop-Heritage Room II
I. QUALITY OF LIFE SURVEY(NRC)
Getschow said every two years since 2006 Eden Prairie has done a Quality of Life survey using
a valid sampling of City residents. This is the second time that NRC has conducted the survey.
This survey was done by mail, not by phone as were the pre-2014 surveys. We are able to
compare the results of the survey with survey results from other cities around the country and in
our region.
Ashly Perez, representing NRC, gave a PowerPoint presentation of the 2016 Quality of Life
survey. She said the survey results will be used: to monitor trends in resident opinion; to
measure government performance; to inform the budget, land use, and strategic planning
decisions; and to benchmark service ratings.
Aho asked if the same questions were used in this survey as those for other U.S. cities. Ms Perez
said the questions must be similar in order to compare the results. She noted NRC has been in
the business of conducting surveys and research for local governments for two decades and
essentially"wrote the book" on citizen surveying.
Ms Perez said the community survey gives a report card of community quality, City services,
and public opinion. The results can be compared by geographic and socio-demographic
characteristics, and by groups of communities with populations over 15,000 in the U.S.,
Minnesota, and the north central region. The survey was mailed to 2,000 households, and we
received back 491 completed surveys. In addition, 1398 "opt-in" surveys were completed which
were weighted to reflect the community.
Case asked if other cities must use NRC for their surveys. Ms Perez replied they would need to
use the same or similar survey questions. Case then asked how many Minnesota communities
are included. Ms Perez was not sure of the exact number of Minnesota cities included,but there
are many. Getschow noted many of our peer cities use NRC. Jackie Schwerm, HR
City Council Workshop Minutes
March 21, 2017
Page 2
representative, said a list of the Minnesota cities included in the benchmark group is on the back
of the survey.
Aho asked if there is a certain subset of questions that would be the same across the board. Ms
Perez said that was true.
Ms Perez said the survey showed a 95%rating of excellent or good for the overall quality of life
in Eden Prairie. That percentage was higher than any of the other benchmark groups, and there
was a 0% rating of poor for that category. Nine of ten people gave ratings of excellent or good
when asked to rate the City as a place to live, a place to raise children, and their neighborhood
as a place to live. In addition, the rating for the City as an excellent or good place to work was
higher than any of the three benchmark groups.
Ms Perez said resident loyalty is very high: 94% of those surveyed would recommend Eden
Prairie as a place to live; 89%planned to remain here; and 86%would recommend the City as a
place to visit. Seven in ten respondents gave an excellent or good rating to such categories as
the quality of the overall natural environment, the overall image or reputation, and the overall
economic health. She reported 94% of the respondents rated the quality of City services either
excellent or good, while 69%rated the value of City services for taxes paid as excellent or good.
Case asked if we dug deeper into the decline in the rating for value of City services between
2012 and 2014. Getschow said two years ago we talked about the subject of possible phone bias
because the surveys conducted before 2014 were conducted by phone; however, he was not sure
the question was phrased the same way. He noted the City's tax levy for 2011-2016 was the
lowest in the region. Ms Perez commented that this year's survey asked specifically about
property taxes and that may have been a change. Case then asked if the question differentiates
between City, school district and other taxing authorities. Getschow replied we did not
differentiate between those; however, only 6%rated the value as poor. Ms Perez noted Eden
Prairie is higher than the benchmarks, so the City scored better than the others.
Ms Perez said services such as park maintenance, fire services, and recreation facilities or
services received the highest ratings for service; while services such as street lighting, street
repair, and traffic signal timing received the lowest ratings. When compared to the three
benchmarks, Eden Prairie's rating for many of the services was either higher or much higher.
She noted none of the ratings for quality of service items went down while several trended up.
Ms Perez reported City employees received excellent or good ratings for courtesy(94%), for
knowledge (93%), for overall customer service (91%); for responsiveness (90%), and for
follow-up (88%). When asked about their contact with the Police Department, 18% said their
contact was at the Night to Unite and 15%was through community programs. 93% of the
respondents rated the overall quality of contact with the Police Department as excellent or good.
Case noted the rating for contact at the City-wide open house almost doubled and asked if the
numbers attending the event doubled as well. Getschow replied the turnout was higher;
however, the event is different every other year.
Ms Perez reported 89% of the respondents had visited one of the large community parks in the
last year, 85%visited one of the neighborhood parks and 62%visited the Community Center. In
City Council Workshop Minutes
March 21, 2017
Page 3
addition, the number of respondents who had accessed the City website during the past year
increased substantially, and 7 out of 10 rated the appearance, information and services offered
and the search function as excellent or good. When asked about their sources of information
about the City, 86% of the respondents chose word of mouth, 78% chose the Parks and
Recreation program guide and 77% chose the City website. In answer to an open-ended
question regarding what the respondents liked about living in Eden Prairie, 33% listed parks,
trails and/or recreation centers, and 18% listed the convenient location.
In the problems and issues portion of the survey, Ms Perez said 20% of the respondents chose
traffic congestion as what they liked least about living in Eden Prairie. Traffic speeding was
listed a major or moderate problem. 95% of the respondents indicated that airport noise was not
a major or extreme problem. Getschow noted a breakdown of the airport noise responses
showed only 5 or 6% of respondents in the southeast and southwest areas indicated it was a
major problem, so there is the perception that airport noise is declining.
Aho asked if we know what roads have traffic speeding issues. Getschow replied it is primarily
an issue about neighborhood roads. Butcher Wickstrom noted the Council used to get more
requests for stop signs or speed bumps to help control traffic speed.
Ms Perez reviewed the responses to the questions that mapped to City goals: 95% felt safe
overall in the City and in their particular neighborhood, and 94%rated the overall quality of
services as high, and 70%rated the sense of community as high. She noted the 70%rating a
high sense of community was a significant increase between 2014 and 2016. Nine in ten of the
respondents said the overall economic health of the City was excellent or good.
Tyra-Lukens asked if there is benchmark data for similar communities that are suburbs of large
metropolitan areas. Ms Perez replied there are similar communities in all three of the benchmark
groups. Getschow said we could look at the Minnesota benchmark group for comparison. Staff
spent a lot of time reviewing the survey results earlier today, and we are seeing a correlation of
growth with participation in community events. Tyra-Lukens noted it is nice to see the sense of
community is addressed in the survey. Getschow replied the goal of building a sense of
community came after the last survey was completed.
Aho asked if there is any sense of what builds a sense of community. Ms Perez replied it is
difficult to know what people were basing the rating on. She felt more participation is
demonstrative of a positive trend that will likely continue.
In her review of policy questions covered in the survey, Ms Perez said 82% of the respondents
said they supported or strongly supported the City continuing to run the municipal liquor stores.
In response to the question of residential chicken regulations, 42% of the respondents either
strongly or somewhat opposed the question, while 59% either strongly or somewhat supported
the question.
Ms Perez asked each of the Council Members to respond to two questions: what surprised each
of them in the presentation; and what the main focus areas for the City should be. She reviewed
some of the key findings from the survey including that residents continue to enjoy a high
quality of life in Eden Prairie, and a strong economy is a feature that makes it a desirable
City Council Workshop Minutes
March 21, 2017
Page 4
community. She said the four areas of focus were identified at the staff workshop today: a sense
of community, traffic, street lighting, and the value of services for taxes paid.
Case said a sense of community has been our top priority, and this survey reinforces that.
Aho commented that the issue of traffic received high ranking. He thought we have made
progress, but a lot of the traffic issues are out of our control. Tyra-Lukens commented the issue
of traffic congestion is especially one we cannot control. Aho said speeding is a difficult issue,
and he thought it an issue that occurs primarily in neighborhoods. Ellis noted tonight's Council
agenda includes an agreement with SRF to do a focus group regarding traffic.
Case commented we may need to dig deeper into three or four of the points brought out in the
survey. Getschow said he thought we will dive into traffic and street lighting. He believed the
tax situation is primarily education, but we can dig deeper into developing a sense of
community.
Butcher Wickstrom asked if the pie chart about property taxes is on the City website. Getschow
said it is on the website and is published in Life in the Prairie.
Case said we took the time to investigate the question of chickens in residential areas and he
would like to recommend we move forward to talk out the question and see where we are.
Getschow said staff emailed the survey results to the group that sent the petition regarding
chickens. Case said he would be comfortable with bringing up the question in the Council
meeting tonight.
Open Podium - Council Chamber
III. OPEN PODIUM
IV. ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MARCH 21, 2017 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad
Aho, Sherry Butcher Wickstrom, Ron Case, and
Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay
Lotthammer, City Attorney Dan Gregerson, and
Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were
present.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. QUALITY OF LIFE SURVEY PRESENTATION (NRC)
Getschow said in 2016 the City conducted a Quality of Life survey of our residents
to gauge their opinions on City service delivery and policy issues. The survey is
completed every two years, and this is the second time we have used National
Research Center(NRC) to conduct the survey. He noted the Council devoted
tonight's workshop to receiving a detailed PowerPoint presentation of the survey.
The full report for this survey and all prior reports back to 2006 will be available
on the City website.
Ashly Perez, representing NRC, gave a PowerPoint presentation about the results
of the Quality of Life survey. She said 95% of the respondents gave a rating of
excellent or good for the overall rating of the quality of life in Eden Prairie.
Ninety-four percent of the respondents would recommend Eden Prairie as a place
to live. Regarding the overall quality of government services, 94%rated the
services as excellent or good. When asked about the value of government services
for property taxes paid, 69%rated the value as excellent or good, which was a
higher rating than the benchmark groups. The results of the survey showed that
respondents are accessing the City website more than in 2014, the last year the
CITY COUNCIL MINUTES
March 21, 2017
Page 2
survey was done. 33% of the respondents said they liked the parks, trails and
recreation center the most about the City, while traffic issues were listed as the
least liked by many respondents. With regard to the questions dealing with
residential chicken regulations, about 60% support residential chickens to some
degree and about 40% oppose them to some degree.
Case said the Council has always been concerned about people's perception of
paying high taxes, yet Eden Prairie has some of the lowest taxes and tax increases
when compared to our neighboring cities. There are a lot of positive things going
on, yet 1/3 of the survey respondents have the perception of not being happy with
the value of City services they receive. He noted the question did not differentiate
between the 25%portion of property taxes that goes to the City and the 75%that
goes to the County, School District, Watershed District and other entities. He
believed we should pursue an educational piece for that question, because 33%
have a feeling they are not getting back as much for their tax dollars as they
should.
Case said there was an interest on the City Council to pursue the question of
allowing residential chickens, so those questions were added to the survey. In his
mind, the feedback from the survey removed an obstacle. He would like to request
staff to develop what ordinance options are out there, to find out what ordinances
in other cities look like, and to learn the positive and negatives from other cities
that allow chickens. He thought the results of the survey show more positive
support for residential chickens than negative, so he thought we should move to
the next step.
Tyra-Lukens said she would be fine with taking the next step to investigate, but
she thought public education and public involvement in the process is very
important. We need to research this and do things such as hold a town hall meeting
on this because a sizable number of people were strongly opposed to the idea of
residential chickens. The research should be updated.
Nelson commented she was not completely sold that more people want this than
don't. She believed there are lots of things that need to be looked at before we
might decide to do this. She would like to learn how other cities handle the subject
and what feedback they have received.
Butcher Wickstrom said she would like to move to the next step. She supported
having chickens, but it would be important to do additional education. She was not
sure people know what we are talking about. One of the things that was
enlightening to her was that very few people actually want to keep chickens;
however, those who do are very passionate about it. She asked that the information
be put on the website and asked staff to back any information or complaints other
cities have had.
Getschow said the City Council had a report on residential chickens in 2015, and
staff could update that report. A few cities have just passed the regulation so there
CITY COUNCIL MINUTES
March 21, 2017
Page 3
is more data now. Staff would update the report and come back with a new
version.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the agenda as
published. Motion carried 5-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 7, 2017
MOTION: Case moved, seconded by Nelson, to approve the minutes of the City
Council workshop held Tuesday, March 7, 2017. Motion carried 5-0.
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 7, 2017
MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of
the City Council meeting held Tuesday, March 7, 2017. Motion carried 5-0.
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. APPROVE SECOND READING OF ORDINANCE NO. 4-2017 AMENDING
CITY CODE CHAPTER 11, RELATING TO BUILDING HEIGHT
DEFINITION
C. APPROVE SECOND READING OF ORDINANCE NO. 5-2017 AMENDING
CITY CODE CHAPTER 11, RELATING TO TREE REPLACEMENT
D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BRAUN
INTERTEC CORPORATION FOR GEOTECHNICAL EVALUATION
SERVICES FOR THE EDEN PRAIRIE ROAD EXTENSION TO FLYING
CLOUD DRIVE STREET AND UTILITY IMPROVEMENTS
E. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF
CONSULTING GROUP, INC. FOR 2040 TRANSPORTATION PLAN
F. APPROVE GRANT AWARD FROM HENNEPIN COUNTY TO ADD AN
AIS CLEANING STATION AT LAKE RILEY BOAT LANDING
G. ADOPT RESOLUTION NO. 2017-36 AMENDING RESOLUTION NO.
2017-28 (BANEBERRY HOLLOW REASSESSMENT)
CITY COUNCIL MINUTES
March 21, 2017
Page 4
H. AMEND CONSERVATION EASEMENT OVER LOT 2, BLOCK 1 OF THE
BLUFFS AT PURGATORY CREEK
I. APPROVE CONTRACT WITH ESS BROTHERS, INC. FOR PURCHASE
OF REPAIR RINGS FOR INFLOW AND INFILTRATION REPAIRS OF
SEWER MANHOLES AND STORMWATER CATCH BASINS
J. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES
(AE2S) TO UPDATE THE WATER SYSTEM MASTER PLAN FOR
COMPREHENSIVE PLAN UPDATE
K. APPROVE CONTRACT WITH GREEN ACRES FOR HIDDEN PONDS
IRRIGATION INSTALLATION
L. APPROVE PURCHASE AGREEMENT WITH VIKING ELECTRIC
SUPPLY FOR RILEY BARN PARKING LOT LIGHTS
M. APPROVE USE OF CDBG FUNDS FOR SENIOR EMERGENCY REPAIR
PROGRAM
N. APPROVE MODIFICATION OF HOUSING REHAB LOAN REPAYMENT
AGREEMENT TO INCORPORATE A PHASED REPAYMENT PLAN
MOTION: Nelson moved, seconded by Case, to approve Items A-N on the Consent
Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS/MEETINGS
A. ROCKWILL ADDITION (Resolution No. 2017-37 for Preliminary Plat)
Getschow said the project involves subdividing an existing 1.06-acre lot into two
lots. The property is located at the corner of W. Sunrise Circle and E. Sunrise Circle
and includes a single family home on the southern part of the lot. The property is
guided Low Density Residential and is zoned R1-22. Proposed Lot 1 is being created
for a new single family home, and Lot 2 will contain the existing home. The lots and
the homes comply with the zoning and subdivision standards; therefore, the
applicant is not requesting waivers. The Planning Commission voted 7-0 to
recommend approval of the project at the February 27, 2017 meeting.
Jeremy Rock, 5925 Marsh Lake Road, Chaska, said sewer and water is already
stubbed in on the northern half of the property where they plan to build the new
home. They plan to remodel the existing home on the southern half. There are many
trees on the property, and they plan to remove only four of them for the driveway.
There were no comments from the audience.
CITY COUNCIL MINUTES
March 21, 2017
Page 5
MOTION: Butcher Wickstrom moved, seconded by Case, to close the public
hearing; to adopt Resolution No. 2017-37 for Preliminary Plat on 1.06 acres into
two lots; and to direct staff to prepare a development agreement incorporating staff
and commission recommendations and Council conditions. Motion carried 5-0.
X. PAYMENT OF CLAIMS
MOTION: Nelson moved, seconded by Aho, to approve the payment of claims as
submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom,
Case,Nelson and Tyra-Lukens voting "aye."
XI. ORDINANCES AND RESOLUTIONS
A. PRAIRIE BLUFFS SENIOR LIVING by Albert Miller. Second Reading of
Ordinance 6-2017-PUD-1-2017 for Planned Unit Development District Review
with Waivers and Zoning District Change from Rural and Office to Rm-2.5 on
4.74 Acres; Resolution 2017-38 for Site Plan Review on 4.74 Acres. Location:
10217, 10220, 10240, 10280 Hennepin Town Rd and PID's 36-116-22-11-0026 &
36-116-22-11-0003) (Second Reading of Ordinance No. 6-2017-PUD-1-2017
for PUD District Review with waivers and Zoning District Change;
Resolution No. 2017-38 for Site Plan Review)
Getschow said first reading of this ordinance occurred on October 4, 2016. At that
meeting the Council directed staff to prepare a development agreement with
several conditions:
• Inclusion of affordable units
• Removal of fourth story units on the west side of the building
• Construction of the turn lane on Hennepin Town Road
• Landscaping, grading and sidewalk connections
• Parking
Linc Wilson, project architect, said they have worked with the City Attorney and
staff on the concerns raised in October 2016. He reviewed the use of the project for
senior living and thanked the City staff and the Planning Commission for their
insight and help. He reviewed the details of the project, noting it is a complicated
site. The number of units remained the same at 138 assisted living and independent
living units. They have increased the number of parking stalls from 112 to 135,
including seven proof of parking, and have made the parking under the
independent living units fully underground. The fourth floor units that faced the
neighborhood have been removed so that the building is only three stories on that
side. They worked with a landscape architect on the native plant materials planned
around the entrance in order to provide more year-round color. An additional 99
caliper inches of trees have been preserved on site, and a walking loop was created
around the buildings. They will work with the City on a turn lane to be built onto
Pioneer Trail. He said there will now be 14 total affordable units included in the
project, rather than just the original five units.
CITY COUNCIL MINUTES
March 21, 2017
Page 6
Aho said we received correspondence from a number of residents in the area. At
the October 2016 meeting he raised the possibility of doing a berm off Hennepin
Town Road between the road and the building to help mask some of the building.
He asked Mr. Wilson to comment on that. Mr. Wilson responded they did look at
placing a berm there,but decided there was great public benefit to having a
sidewalk to allow residents to walk north to the Walgreens and other businesses
across Pioneer Trail. There were problems with planting trees to create more
screening in the public right of way, and there is a seven-to ten-foot slope that
would have posed difficulties in constructing a berm. Aho said he did not realize
the elevation difference between the roadway and the building was so much and
that would have made building the berm difficult. Mr. Wilson replied they did look
into it, but just were not able to make it work. Aho commented he knew the
neighbors would be disappointed, but more landscaping should help to soften it.
Case noted it is not common to have this much discussion at second reading. As
much as the City Council has power to approve projects, there are many projects
for which we have no ability to have this much input. He felt this has been a very
positive response from the developer to our suggestions at first reading. He asked
if the affordable housing will be done through elderly waivers. Mr. Wilson said
they wanted to make sure they did not just rely on elderly waivers and wanted to
devise a system that would work if the elderly waiver program was starting to fail.
Case commented there is a limited number of dollars available, and there is a
tsunami coming with the baby boomer generation. He appreciated that they made
the effort to come up with 14 affordable units and was happy that the Council has
had the opportunity to have input on the project.
Nelson thanked the proponent for making the project more walkable and for
putting more year-round color into the landscaping. She approved of increasing the
number of affordable units from five to 14. She thought the project looks very
nice, and leaving some of the bigger trees and adding underground parking was
good.
Tyra-Lukens acknowledged the letters the Council received asking us to review the
idea of a berm and also to reduce some of the sidewalk. She felt very strongly that
we are in a situation where we need to encourage people to move around, so she
believed we need more sidewalks, not fewer.
MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution No.
2017-38 for a site plan for Prairie Bluffs Senior Living; to approve second reading
of Ordinance No. 6-2017-PUD-1-2017 for Planned Unit Development District
review with waivers and a Zoning District change from Rural and Office to RM-
2.5; and to approve the development agreement for Prairie Bluffs Senior Living.
Motion carried 5-0.
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
CITY COUNCIL MINUTES
March 21, 2017
Page 7
XIII. APPOINTMENTS
A. CONSERVATION COMMISSION
MOTION: Aho moved, seconded by Nelson, to appoint Anna Anderson to the
Conservation Commission with a term ending March 31, 2020. Motion carried 5-
0.
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Strategic Plan for Housing & Economic Development
Getschow said it is our customary practice every five to seven years to
update the strategic plan for housing and economic development.
Jeremiah gave a PowerPoint presentation of the 2017-2020 Strategic Plan.
She noted the Strategic Plan is on the City website. The appendices of the
plan discuss the progress made since 2005 and also looks at funding sources
and balances.
Jeremiah reviewed the purpose and priorities of the plan. There are 19
economic development priorities including business retention and
expansion, the LRT business communication, the Open to Business
program, the Realtor's Forum, and the Golden Triangle area rebranding.
Other projects included street and streetscape projects and the potential for
the Sears and Vikings sites to be opportunities to realize some of our goals.
Jeremiah said there are eight housing project priorities including the
preservation of existing Naturally Occurring Affordable Housing (NOAH),
creating affordable housing opportunities, increasing homeownership
opportunities, and investments in quality of life improvements. She said
staff is looking for any comments or amendments the Council Members
might like to make.
Nelson noted CDBG funding was mentioned as part of housing
development, and the Council approved the potential CDBG fund
allocations for 2017 at the last meeting. She asked how we will proceed with
those allocations if the President's budget eliminating CDBG funds is
passed and no CDBG money is available. Jeremiah replied there have been
changes and reductions to CDBG in the past, and we expect there will be
compromising on the proposed Federal budget. If the funding were to be
CITY COUNCIL MINUTES
March 21, 2017
Page 8
eliminated or severely reduced, we would have to look hard at the
projections to see if there are other sources of funds. Staff is cognizant not to
make changes too quickly because we may not be able to go back with the
funding. We have seen relatively drastic cuts before, and were already
assuming about a 10%reduction in our projections. Nelson said she
assumed staff would start looking at how we would deal with losing the
CDBG funds and would have identified alternative funding if that were to
happen.
Case said some cities use their CDBG funding like Section 8 housing. We
have tried so hard to incentivize lower priced housing, and the thought last
week in Washington, D.C., was to encourage cities to do their parts. We
have tried to incentivize through various private projects that come in. We
have the HRA levy that has been set at $200,000 for 25 years, so that might
be a tool we could use to begin a process to incentivize. He thought the
HRA might be a window to get subsidized housing going.
Aho said the total amount we planned to spend from CDBG funds was
$200,000. That is a very small portion of our budget, so he did not think that
would have a big impact on us one way or the other. In looking at the
updated plan, we would like to see more affordable housing but the
opportunity is pretty small. There is not much buildable land remaining in
the City. He didn't see the realistic possibility of more new affordable
housing.
Butcher Wickstrom suggested we continue to look for more innovative ways
to provide affordable housing for every age group. Having worked with
some of the organizations for whom we provide CDBG funding, she knew
that funding impacts so many people's lives even though the amount
appears to be minimal. One of the negative comments we hear is that people
don't know where the CDBG funding goes, but we know exactly where it
goes. She felt very strongly that our representatives in Washington, D.C.,
heard our plea to keep those funds.
Case agreed opportunities for new affordable housing would be limited, but
affordable housing can be rental and it does not have to be new rental. We
need to continue to allow Eden Prairie to be accessible. We need to have
scattered site housing that is affordable for all ages. We are missing that
affordable rental housing element. He asked how we might look at playing a
role in encouraging future affordable rental housing five to ten years from
now. Tyra-Lukens noted affordable housing is not Section 8 housing.
Nelson thought it is good for the City to strive for life cycle housing because
that is important to most people who live here. A lot of people want to
downsize and retire here during their later years. Life cycle housing needs to
be a strong goal for the City.
CITY COUNCIL MINUTES
March 21, 2017
Page 9
MOTION: Case moved, seconded by Nelson, to approve the No. 2017-
2020 Strategic Plan for Housing and Economic Development. Motion
carried 5-0.
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Butcher Wickstrom moved, seconded by Case, to adjourn the meeting.
Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:09 PM.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A.
Christy Weigel, Clerk's License Application List
Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
Requested Action
Motion: Approve the licenses listed below
Gambling/Bingo Temporary Liquor
Organization: Eden Prairie Lions Club Organization: Eden Prairie Noon Rotary
Place: EP Community Center Event: Rib Fest
16700 Valley View Road Date: June 11, 2017
Event: Schooner Days Place: Staring Lake Park
Dates: June 2, 3, 4, 2017 14800 Pioneer Trail
Organization: Eden Prairie Lions Club
Place: Round Lake Park
16691 Valley View Road
Event: 4th of July Hometown Celebration
Dates: July 3-4, 2017
Raffle
Organization: Eden Prairie Ducks Unlimited
Place: Bearpath Country Club
18100 Bearpath Trail
Date: April 21, 2017
Organization: Safari Club International Minnesota
Place: Bearpath Country Club
18100 Bearpath Trail
Date: May 18, 2017
Organization: Eden Prairie Noon Rotary
Place: Staring Lake Park
14800 Pioneer Trail
Date: June 11, 2017
- 1 -
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 04, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B.
Greg Weber, Captain, Police Agreement for License Plate Readers
Requested Action
Move to: Approve purchase of Mobile License Plate readers for$41,610 and an annual maintenance
cost of$5,000.
Synopsis
The Police Department is looking at using License Plate Reader(LPR) technology to arrest
offenders quickly in an effort to reduce their ability to re-offend.
Background
The Eden Prairie Police Department has identified Automated License Plate Readers (ALPR) as
an effective tool to combat crime. ALPR consists of cameras that are attached to patrol cars.
These cameras will snap photos of license plates when activated. The ALPR system will record
license plates visible by the cameras, compare those against a state supplied criminal database,
and alert officers when there is a match. The analytical ability of this system makes it an
effective tool for criminal investigation.
Evaluation process:
The PD assigned a team of officers to research other Minnesota agencies that have already
implemented ALPR(Edina, Maple Grove, Shakopee, Bloomington, and many others). The team
identified three primary vendors for ALPRs in Minnesota: 3M, Vigilant and Elsag. A technical
evaluation was completed with support from IT. It was determined that the solution provided by
3M best fit our functionality requirements for LPR, is robust and is highly rated by other
Minnesota cities where it has been implemented. Vigilant Solutions has similar functionality;
however, long term annual maintenance costs and add-on costs are higher.
The PD team recommends implementing the 3M solution for License Plate Readers.
Attachments
• Vigilant Quote
• 3M Quote
• City Standard Contract for Goods and Services (Appendix D)
• 3M Software License Agreement
Quote
7647 Main Street Fishers Victor NY 14564 Page 1 of 2
Telephone: (585) 758-0200
FAX: (585) 758-0222 Date of Quote
Toll Free: (800)-333-0498
salesinfo@britecomputers.com 10/7/2016
Thank you for choosing Brite!
Quote #
Q68819
Bill To Ship To
Eden Prairie Police Department - MN Eden Prairie Police Department - MN
8080 Mitchell Rd 8080 Mitchell Rd
Eden Prairie MN 55344 Eden Prairie MN 55344
Quote Expirati... Terms PO # Sales Rep Shipping Via FOB
1/31/2017 Nancy Ann Martin Brite Whse
Part Number Description Qty Unit Price Extended
VIG-VS-ILP-1M2RE Intelligence Led Policing Package w/ 3-Camera 2 14,995.00 29,990.00
Mobile LPR Hardware (Reaper) - Up to 100
Sworn
VSR3-016P--S Vigilant Additional LPR Camera Unit 2 3,800.00 7,600.00
VIG-VS-LEARN--H Vigilant Hosted/Managed Centralized LPR 1 0.00 0.00
server via LEARN Vigilant hosted/managed
LEARN account**Central repository for all LPR
data acquired by each LPR system*Includes
Vigilant's suite of LPR data analytics via online
web access**Automated CarDetector software
update management**Plate searching,
mapping, data mining utilities**Stakeout,
Associate Analysis and Locate Analysis**Full
administrative security with management
auditing*Plug-N-Play an unlimited number of
CarDetector LPR systems**Requires NO server
hardware, NO server maintenance*Requires
Vigilant Enterprise Service Agreement contract
VIG-SSUPLN-COM Vigilant Start Up &Configuration of 1 1,240.00 1,240.00
Hosted/Managed LEARN Server Account New
client account setup via national LPR
server*Required for all hosted/managed
LEARN client accounts
VIG-VSBSCSVC-01 Vigilant LPR Basic Service Package for 8 525.00 4,200.00
Hosted/Managed LPR Deployments
Managed/hosted server account services by
Vigilant**Includes access to all LEARN and
CarDetector software updates*Priced per
camera per year for up to 14 total camera
units registered*Requires new/existing
Enterprise Service Agreement (ESA)
**2nd Year CLKs**
VIG-SSUPSYS-COM Vigilant System Start Up & Commissioning of 2 850.00 1,700.00
'In Field' LPR system Vigilant technician to visit
customer site*Includes system start up,
configuration and commissioning of LPR
Quote
7647 Main Street Fishers Victor NY 14564 Page 2 of 2
Telephone: (585) 758-0200
FAX: (585) 758-0222 Date of Quote
Toll Free: (800)-333-0498
salesinfo@britecomputers.com 10/7/2016
Quote #
Q68819
Part Number Description Qty Unit Price Extended
system*Applies to mobile (1 System) and
fixed (1 Camera) LPR systems
VIG-VSPTRNG Vigilant End User Training for LPR Systems End 1 1,200.00 1,200.00
user training for Vigilant products**Covers all
client purchased applications**Includes
classroom and field operation training*Vigilant
certified technician to visit site and perform
one training class
VIG-VSPTRVL-01 Vigilant Certified Partner Travel via Client Site 1 1,500.00 1,500.00
Visit Vigilant certified technician to visit client
site*Includes all travel costs for onsite support
services
Travel/Training Promotion Travel &Training discounted if PO for 2 Years 1 -2,700.00 -2,700.00
ILP is received by 01/31/17
VIG-U-SAP-R-INTSUV-13 LPR Roof Security Attachment Point - Requires 8 50.00 400.00
use of U-BASE - 16 gauge steel - power
coated - waterproof mounting
ACC-A-CLCC Camera Locking Clamp Kit 8 25.00 200.00
VIG-U-BASE-N-VIG High Impact Camera Magnet Made for heavy 8 200.00 1,600.00
weighted LPR cameras or high impact
applications*One required per camera
Subtotal Item Subtotal 46,930.00
Minimum Service Package after Year #2
8 Cameras x $750 ($6,000)
LEARN Subscription ($7,995)
Total - $13,995
OR
ILP Renewal (Year 3)
-Includes FaceSeach
-Includes LEARN
-Includes an additional 3 Camera Mobile or
Fixed System
At Current Pricing = $23,500
Total $46,930.00
"Building Relationships,
Strengthening Partnerships,
Providing Solutions"
For Technical Support call (800) 333-0498 (option 1) II III IIIIIIIIIIIIIIIII III
Q68819
Science. 3M Center, Bldg 225-4N-14
Applied to Life. St.Paul,MN 55144-1000
P: 1-877-777-3571
E:3mtssdorders@mmm.com
Quote Number 00011120 Created Date 3/20/2017
Quote Name Plate Alert-Mobile Systems-CITY OF EDEN Expires On 5/1/2017
PRAIRIE
Prepared By Louis Wershaw Contact Name Matt Sackett
Phone 877-777-3571 Option 2 for Public Safety Phone (952)949-6262
Email Iwershaw@mmm.com Email msackett@edenprairie.org
Bill To Name CITY OF EDEN PRAIRIE Ship To Name CITY OF EDEN PRAIRIE
Bill To 8080 MITCHELL RD Ship To 8080 MITCHELL RD
EDEN PRAIRIE, Minnesota 55344-2203 Eden Prairie, Minnesota 55344
United States United States
Quantity Product Code Product Product Description List Price
Discount Total Total
Price S&H
1.00 75030254504 3MT^^ Plate Alert Basic 1 YR USD 25.00 USD USD
for 1-3 devices 2,000.00 1,500.00 0.00
2.00 75030218228 4 CAM WHELEN/JUSTICE Mounting assembly for four-camera mobile USD 10.00 USD USD
MOUNTING ASSEMBLY system 1,850.00 3,330.00 0.00
2.00 75030236824 Maint Pkg-Mob/Port 3M Mobile ALPR system maintenance plan USD USD USD
4Cam(per car)BO 1 YR valid for one year. 1,500.00 3,000.00 0.00
2.00 75030236949 Mob/Port Installation Service USD USD USD
per car BO 1,200.00 2,400.00 0.00
3M TM Mobile ALPR Camera systems
provide high resolution coverage of a full
lane of traffic with up to two concurrent
Mobile vehicles in the field of view.Compact,
USD USD USD
2.00 75030220265 4-CAMP634-950-25-25-08-08 rugged cameras are designed specifically 17,700.00 15.00 30,090 00 190.00
VP for the onstreet environment and have
been IP67 certified.The sleek designs
mount nicely below the lightbar for limited
visual interference.
1.00 75030236923 Travel Fee-Zone One Billing USD USD USD
Only 1,100.00 1,100.00 0.00
Total Price USD 41,420.00
Shipping and USD 190.00
Handling
Grand Total USD 41,610.00
Terms: Net 30 days
F.O.B. Freight will be prepaid by 3M and billed to customer
Shipping Costs:3M to prepay and add to invoice
Warranty:One year return-to-depot included with purchase
Conditions of This Sale:
• Prices quote herein are firm fixed prices for your project and are valid for 90 days,unless otherwise specified.
Headquartered in St.Paul,MN with a customer contact center in Austin,Texas
31111 cience. 3M Center, Bldg 225-4N-14
Applied to Life. St.Paul,MN 55144-1000
P: 1-877-777-3571
E:3mtssdorders@mmm.com
• Pricing is based on supplying the designated item(s)shown. Any changes in quantities or item descriptions will require new pricing to
evaluate the Quotation without written consent from 3M Traffic Safety and Security Division.
•The prices quoted exclude any applicable taxes and duties, including local sales taxes
• 3M reserves the right to revise this Quotation in the event that any of the terms and conditions set forth are varied.
•An estimated delivery date range will be provide for all non-budgetary quotes. Due to resourcing requirements and the nature of the
identity management business the delivery estimates are subject to change.
•Additional 3M terms and Conditions of Sales are attached
Information for PO:
• Provide your corporate Tax ID number or Tax Exempt Certificate
• 'Ship To', 'Bill To', Deliver to Contact Name and Phone Number
•Acknowledgement of shipping and handling to be added to Invoice at time of shipment and/or charge freight collect against customer's
account(provide account#)
Terms and Conditions of Sale
These Terms and Conditions of Sale("Terms")apply to every order("Order")of products or services("Products")by 3M Traffic Safety and
Security Division("3M").3M's acceptance of each Order is expressly conditioned on the Buyer's acceptance of all the Terms. If any 3M
proposal is construed as an offer,that offer is expressly limited by these Terms.Any notice of different or additional terms,including,without
limitation,any terms on a Buyer's purchase order,or any Buyer notice of rejection of the Terms,is hereby rejected. If any 3M action regarding
a proposal from Buyer,including 3M's shipment of Products, is construed as an acceptance of Buyer's offer,such acceptance is expressly
conditioned on Buyer's acceptance of these Terms.
1.Pricing and Shipping: Pricing is as provided in the 3M quotation or applicable 3M price page("Quotation"). Prices quoted by 3M are valid
for 90 days after the date of the Quotation.Any changes in quantity or release dates may result in a change in pricing.Prices are F.O.B. point
of shipment and exclude shipping,taxes,and any applicable duties.
2.Payment Terms: Payment terms are net 30 days from the date of 3M invoice.
3.Credit:3M may, in its sole discretion at any time,change or limit the amount or duration of credit extended to the Buyer.3M may cancel any
Orders or delay shipment of an Order, if the Buyer fails to meet payment schedules or other credit or financial requirements established by 3M.
4.Lead Times: Delivery lead times will be quoted at the time of Order.3M will use reasonable efforts to ship within quoted lead times,but is
not liable for delivery delays.
5.Returned Goods Policy: Returns are subject to 3M's then current Returned Goods Policy. In all instances,authorization must be received
from your 3M customer service representative before any returns will be accepted.
6.Export Control Compliance: Products are delivered within the United States.The ultimate destination of any Products purchased for
export or re-export must be disclosed to 3M at the time of order.Buyer is responsible for complying with all applicable export control laws.
7.Product Selection and Use:The technical information, recommendations and other statements relating to the Products are based upon
tests or experience that 3M believes are reliable, but the accuracy or completeness of such information is not guaranteed. Many factors
beyond 3M's control and uniquely within Buyer's knowledge and control can affect the use and performance of a Product in a particular
application Given the variety of factors that can affect the use and performance of a Product,Buyer is solely responsible for evaluating the 3M
product and determining whether it is fit for a particular purpose and suitable for Buyer's method of application.
8.Confidentiality:Any information supplied by 3M in response to Buyer's request for quotation will not be used for any purpose other than to
evaluate 3M's proposal and,except as required by law,may be not be disclosed or used for any other purpose.
9.Warranty and Limited Remedy:THE FOLLOWING IS MADE IN LIEU OF ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE
IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.3M warrants that its 3M Security Systems
Division products will meet 3M's written specifications at the time of shipment.3M's obligation and your exclusive remedy shall be,at 3M's
option,to replace or repair the 3M product or refund the purchase price of the 3M product. IN NO EVENT WILL 3M BE LIABLE FOR ANY
INDIRECT, INCIDENTAL,SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING,BUT NOT LIMITED TO LOSS OF PROFITS, IN ANY
WAY RELATED TO THE PRODUCTS REGARDLESS OF THE LEGAL THEORY ASSERTED.
10.Federal Contracts:3M is selling commercial items as defined in FAR 2.101. If an Order is issued under a Federal Government contract or
higher-tier subcontract,the following additional terms and conditions apply to the extent that the terms and conditions are applicable based on
their FAR or DFARS prescriptions for commercial item procurements,as of the date of the Order:FAR 52.212-5(e)when the buyer's
government contract is for commercial items or services,FAR 52.244-6 when the buyer's government contract is for noncommercial
items/services,and additionally, DFARS 252.212-7001(c)when the buyer's contract is with the Department of Defense.
The FAR and DFARS specify that for the acquisition of commercial items, prime contractors(Buyer)are not required to flow down any FAR
clauses other than those listed above.Therefore,acceptance of any order placed by Buyer does not constitute acceptance by 3M of any other
government contract provision other than those listed above, regardless of terms and conditions included on Buyer boilerplate order
documents,and any such provisions are expressly rejected as a condition of these Terms.
Headquartered in St.Paul,MN with a customer contact center in Austin,Texas
31111 Science. 3M Center, Bldg 225-4N-14
Applied to Life:" St.Paul,MN 55144-1000
P: 1-877-777-3571
E:3mtssdorders@mmm.com
11.Changes:3M reserves the right to amend,modify,or supplement these Terms as to future orders or shipments. No action by Buyer may
amend,modify, reject,supplement,or waive these Terms in any manner whatsoever(including course of dealing or of performance or usage
of trade)except as agreed upon in a writing signed by an authorized representative of 3M.
12.Waiver:Any failure or delay by either Party in exercising any right or remedy provided by or relating to the Quotation or these Terms in one
or more instances does not constitute a waiver and shall not prohibit a Party from exercising such right or remedy at a later time or from
exercising any other right or remedy available.
13.Severability: If any provision of the Quotation or these Terms shall,for any reason, be held invalid,illegal,or unenforceable by a court or
tribunal of competent jurisdiction,such provision shall be deemed severable and such invalidity,illegality,or unenforceability shall not affect
any other provision of the Quotation or these Terms which shall be enforced in accordance with the intent of this Agreement.
14.Complete Agreement:The Quotation and these Terms constitute the entire agreement between the Parties and supersede and terminate
any and all prior agreements and understandings,whether written or oral,between the Parties with respect to the subject matter of the Order.
Each Party agrees that it has not relied on any representation,warranty,or provision not expressly stated herein and that no oral statement
has been made to either Party in any way tends to waive any of the these terms.The UN Convention on the International Sale of Goods shall
not apply.
Notes:
•Notes supersede above sections
•Sec.2—Net 45 days
•Sec.8—Subject to reqmts of MN Data Practices Act, MN Statutes Ch. 13
Sec. 14—Quotation,these Terms,the Contract and Software License Agmt constitute entire Agmt.
US SGBG TSSD ALPR Direct
Headquartered in St.Paul,MN with a customer contact center in Austin,Texas
Standard Purchasing Contract
This Standard Purchasing Contract is made on the day of March, 2017 ("Effective Date"),
between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is
8080 Mitchell Road, Eden Prairie, MN 55344, and 3M, a Minnesota company (hereinafter
"Vendor") whose business address is Bldg 225-4N-14, St. Paul, MN 55144.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety
of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose
of this Contract is to set forth the terms and conditions for the provision of goods and/or services
by Vendor for Implementation of License Plate Readers hereinafter referred to as the "Work".
The City and Vendor agree as follows:
Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the
Work in accordance with the Standard Purchasing Contract, which includes the 3M quote, the
3M Terms and Conditions of Sale set forth in the 3M quote, and the Software License
Agreement — 3M Plate Alert Analytical ALPR Software ("Software License Agreement"). The
terms of this Standard Purchasing Contract shall take precedence over any conflicting
provisions of the 3M quote, the 3M Terms and Conditions of Sale or the Software License
Agreement. The Contract consists of the Standard Purchasing Contract, the 3M quote, the 3M
Terms and Conditions of Sale set forth in the 3M quote, and "Software License Agreement" and
are collectively referred to herein as the Contract.
1. Term of Contract. All Work under this Contract shall be provided, performed and/or
completed by
2. Compensation for Services. City agrees to pay the Vendor a fixed sum of $ as noted in
the 3M quote as full and complete payment for the goods, labor, materials and/or services
rendered pursuant to this Contract and as described in the 3M quote.
3. Method of Payment. Vendor shall prepare and submit to City itemized invoices setting
forth work performed under this Contract. Invoices submitted by 3M shall be paid by City
within 45 days from the date of the 3M invoice.
4. Staffing. The Vendor has designated 3M Customer Support, 877-777-3571 or
alprsupportus@mmm.com to address questions relating to the performance of the Work.
[STAFFING PROVISION REQUIRED ONLY FOR SERVICES]
5. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota.
6. Insurance.
a. General Liability. Vendor shall maintain a general liability insurance policy with limits
of at least $1,500,000.00 for each person, and each occurrence, for both personal
injury and property damage. Vendor shall provide City with a Certificate of Insurance
verifying insurance coverage before providing service to the City.
b. Worker's Compensation. Vendor shall secure and maintain such insurance as will
protect Vendor from claims under the Worker's Compensation Acts and from claims
for bodily injury, death, or property damage which may arise from the performance of
Vendor's services under this Contract.
7. Indemnification. Vendor will defend and indemnify City, its officers, and employees and
hold them harmless from and against third-party judgments, claims, damages, costs and
expenses, including a reasonable amount for its attorney's fees paid or incurred, which are
caused by a negligent or intentional act or omission of Vendor, its subcontractors or
employees in performing this Contract. City will indemnify and hold Vendor harmless from
and against any loss for injuries or damages arising out of the negligent acts of the City, its
officers, or employees.
8. Termination. This Contract may be terminated by either party by seven (7) days' written
notice delivered to the other party at the addresses written above. Upon termination under
this provision if there is no fault of the Vendor, the Vendor shall be paid for services
rendered until the effective date of termination.
9. Independent Contractor. At all times and for all purposes herein, the Vendor is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Vendor an employee of the City.
10. Non-Discrimination. During the performance of this Contract, the Vendor shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, or age. The Vendor shall post in places available to employees and applicants for
employment, notices setting forth the provision of this non-discrimination clause and stating
that all qualified applicants will receive consideration for employment. The Vendor further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities
Act of 1990.
11. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be
provided under this Contract; nor may Vendor assign this Contract, or any interest arising
herein, without the prior written consent of the City.
12. Services Not Provided For. No claim for services furnished by Vendor not specifically
provided for in the 3M quote shall be honored by the City.
13. Compliance with Laws and Regulations. Vendor is responsible for knowing of and
abiding by all statutes, ordinances, rules and regulations pertaining to the type of services
provided pursuant to this Contract.
14. Audits and Data Practices. The books, records, documents, and accounting procedures
and practices of the Vendor or other parties relevant to this agreement are subject to
examination by the City and either Legislative Auditor or the State Auditor for a period of six
years after the effective date of this contract. This Contract is subject to the Minnesota
Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All
government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is
Standard Purchasing Contract 2014.01 Page 2 of 3
created, collected, received, stored, used, maintained, or disseminated by Vendor in
performing any of the functions of the City during performance of this Contract is subject to
the requirements of the Data Practice Act and Vendor shall comply with those requirements
as if it were a government entity. All subcontracts entered into by Vendor in relation to this
Contract shall contain similar Data Practices Act compliance language. (The City does not
intend for Vendor to receive and Vendor intends not to receive any data collected by the
automated license plate readers or any data on individuals.)
15. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
contract. The violation of this provision renders the contract void. Any federal regulations
and applicable state statutes shall not be violated.
16. Damages. In the event of a breach of this Contract, neither party shall be entitled to recover
from the other party punitive, special or consequential damages or damages for loss of
business. Neither party shall be liable for contract damages of more than twice the total
Contract value based on the term of the Contract.
17. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
18. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
19. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
VENDOR
By:
Its:
Standard Purchasing Contract 2014.01 Page 3 of 3
SOFTWARE LICENSE AGREEMENT
3M Plate Alert Analytical ALPR Software
IMPORTANT: THIS SOFTWARE LICENSE AGREEMENT ("SLA") IS A LEGAL AGREEMENT
BETWEEN YOU (EITHER AN INDIVIDUAL PERSON OR A SINGLE LEGAL ENTITY REFERRED TO IN
THIS SLA AS "YOU" OR "LICENSEE") AND 3M COMPANY ("3M"). BY INSTALLING, COPYING,
ACCESSING OR OTHERWISE USING THE SOFTWARE, YOU AGREE TO BE BOUND BY THE
TERMS OF THIS SLA. IF YOU DO NOT AGREE TO THE TERMS OF THIS SLA, YOU ARE
PROHIBITED FROM INSTALLING, COPYING, ACCESSING OR OTHERWISE USING THE
SOFTWARE, AND YOU MUST RETURN THE SOFTWARE, WITH ITS ORIGINAL PACKAGING AND
DOCUMENTATION, TO 3M.
1. Software. As used herein, the term "Software" means the 3M Plate Alert Analytical ALPR software.
"Software" includes all accompanying software documentation and instructions, and all Software
revisions, updates and upgrades unless accompanied by a separate license agreement.
2. Limited License. Subject to the terms and conditions of this SLA, including payment of all applicable
license fees, 3M grants to Licensee a limited, non-exclusive, non-transferable term license to use the
Software, in object code form only, solely for Licensee's internal business purposes of reading license
plates or other vehicle identifiers and accessing related law enforcement data, for the period of time for
which Licensee has paid 3M licensee fees for the Software.
The Software may be installed on a single web server on Licensee's internal network for use by
authorized Licensee users on that network who have a need to access the Software for Licensee's
internal business purposes. The Software may also be installed on a single web server on the internal
network of Licensee's hosting provider who is hosting the Software for Licensee's internal business
purposes and the Software may be accessed by authorized personnel of such provider who need to use
the Software for Licensee's internal business purposes. Software documentation may be only accessed
and used by authorized users of Licensee and its hosting provider noted in the foregoing sentences. No
other use or distribution of the Software or the Software documentation use is permitted. Neither Licensee
nor its hosting provider will remove any copyright notices or other proprietary legends from the Software
or the Software documentation. Licensee is responsible for its hosting provider's compliance with the
terms of this SLA.
3. Prohibited Use. In addition to the restrictions stated above, Licensee is prohibited from: (i)
decompiling, reverse engineering or otherwise attempting to access the source code of the Software, (ii)
renting, loaning, sublicensing, or otherwise distributing the Software to any other party; (iii) using the
Software to provide products or services to any other party, including but not limited to providing
outsourcing, online, consulting or training services or performing as a service bureau for another party;
and (iv) any other use of the Software that is not expressly authorized by 3M as set forth herein. All rights
to the Software that are not expressly granted herein are reserved by 3M or 3M's licensors.
4. Termination. In addition to its other remedies at law and in equity, 3M may terminate this SLA and
the license grants set forth herein if: (i) Licensee is in material breach of any term or condition hereof; or
(ii) if Licensee fails to make timely payment of any license or support fees due to 3M; and (iii) such default
is not cured within ten (10) business days of Licensee's receipt of written notice of such default. In the
event of such termination, Licensee shall immediately cease all use of the Software and, within thirty (30)
days of such termination, return, delete or destroy the Software and all copies thereof, and certify, in
writing to 3M, as to the same.
ALPR Plate Alert SLA(Channel Partners)
1
5. Confidentiality. Licensee acknowledges that the Software contains valuable confidential, proprietary
and trade secret information belonging to 3M or 3M's licensors. Licensee agrees to keep the Software
confidential and to use the Software only as necessary to exercise the license rights granted in this SLA.
Licensee may disclose the Software to its employees and agents only to the extent that such disclosure is
necessary in the ordinary performance of their job duties, and only to such employees and agents as
agree to be bound by the terms of this SLA.
6. Ownership of Intellectual Property. Licensee acknowledges that 3M owns the Software and all
modifications and derivative works thereof, regardless of author. Licensee disclaims and waives all right,
title and interest in the Software other than the license rights expressly set forth herein. To the extent that
Licensee is ever deemed to have any right, title or interest in the Software, or in any modification or
derivative work thereof, Licensee agrees to assign, and hereby assigns the same to 3M.
7. Limited Warranty. 3M warrants that during Licensee's subscription term, the Software will perform
materially in accordance with its written functional specifications. Licensee shall provide 3M with written
notice of any warranty claim during the warranty period stated above. As Licensee's sole and exclusive
warranty remedy, 3M shall, at 3M's option and expense, (i) repair or replace the nonconforming Software
or (ii) refund any software license fees prepaid by Licensee. 3M AND ITS LICENSORS DISCLAIM AND
LICENSEE WAIVES ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, CONCERNING THE
SOFTWARE. DOCUMENTATION, OR OTHER RELATED INFORMATION, INCLUDING BUT NOT
LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NON-INFRINGEMENT, WARRANTIES OF FREEDOM FROM ERRORS OR DEFECTS,
OR ANY WARRANTIES OF SECURITY AGAINST DATA BREACHES OR INTRUSIONS. 3M DOES
NOT WARRANT THAT THE SOFTWARE WILL MEET LICENSEE'S REQUIREMENTS, THAT
OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED, OR THAT THE SOFTWARE
PRODUCT IS WITHOUT ERROR. NEITHER 3M NOR ITS LICENSORS WILL BE RESPONSIBLE FOR
THE ACCURACY OR USE OF DATA ACCESSED BY THE SOFTWARE PRODUCT. THE ABOVE-
STATED LIMITED WARRANTY IS VOID WITH RESPECT TO ANY UNAUTHORIZED USE OF THE
SOFTWARE, USE OF THE SOFTWARE OTHER THAN IN ACCORDANCE WITH 3M'S WRITTEN
INSTRUCTIONS AND DOCUMENTATION, USE OF SOFTWARE WITH PRODUCTS AND SERVICES
NOT PROVIDED BY 3M, AND AS TO SOFTWARE THAT HAS BEEN DAMAGED OR MODIFIED
OTHER THAN BY 3M.
All requests for warranty service hereunder must be submitted by Licensee's designated contact person.
If Licensee requests warranty services hereunder and 3M reasonably determines that there is no failure
or that the services are outside the scope of the warranty, Licensee shall pay for 3M's travel expenses
and labor for such services at 3M's applicable per call and per man-hour rates then in effect. 3M will
have no liability or obligations under this warranty if (a) a breach of warranty is attributable in whole or in
part to abuse, misuse (including use of the Software for purposes other than that for which it was not
designed), alteration, relocation, neglect, accidental damage or unauthorized repair, modification or
installation of the Software, or the use or attempted use of Software, other than the latest version supplied
by 3M or (b) Licensee fails to comply with this SLA. Replacement or repair of the Software does not
extend its warranty period beyond the original warranty expiration date.
8. Limitation of Liability. 3M AND ITS LICENSORS SHALL NOT BE LIABLE TO LICENSEE OR ANY
PERSON FOR SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES (INCLUDING,
WITHOUT LIMITATION, DAMAGES FOR PERSONAL INJURY, LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF DATA, LOSS OF BUSINESS OR CONFIDENTIAL
INFORMATION, LOSS OF PRIVACY, OR ANY OTHER PECUNIARY LOSS) ARISING OUT OF THE
SUBJECT MATTER OF THIS SLA, ANY BREACH OR FAILURE TO PERFORM HEREUNDER, OR
LICENSEE'S USE OF OR INABILITY TO USE THE SOFTWARE OR DATA, EVEN IF 3M OR ITS
LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT
SHALL THE ENTIRE COMBINED LIABILITY OF 3M AND ITS LICENSORS FOR DAMAGES OR
LOSSES ARISING FROM THE SOFTWARE OR ITS USE OR OTHERWISE RELATED TO THIS SLA
EXCEED THE AMOUNT ACTUALLY PAID TO 3M BY LICENSEE FOR THE SOFTWARE.
ALPR Plate Alert SLA(Channel Partners)
2
9. Infringement Indemnification. 3M will defend Licensee against a claim that the Product, as provided
to Licensee on the Delivery Date and used within the scope of this Agreement, infringes any valid United
States copyright or patent (a "Claim"). 3M will pay any liabilities, costs, damages or expenses, including
reasonable attorneys' fees, attributable to such a Claim that are awarded against Licensee in a final
judgment or settlement approved in advance and in writing by 3M, provided that Licensee: (a) notifies 3M
in writing within thirty (30) days of commencement of the Claim; (b)grants 3M sole control of the defense
and settlement of the Claim; and (c) provides 3M with all timely assistance, information and authority
required for the defense and settlement of the Claim. Licensee may retain its own counsel, at its
expense, to monitor the defense and settlement of the Claim.
If the Software becomes, or 3M believes is likely to become, subject to a Claim, 3M will have the option,
at its expense, to (a) modify the Software to be non-infringing, or (b) obtain for Licensee a license to
continue using the Software. If in 3M's sole judgment it is not commercially reasonable to perform either
of the above options, then 3M may terminate any license for the allegedly infringing Software and refund
to Licensee any purchase price or one-time software license fee paid for the Software less an amount
equal to the depreciated portion of such price or fee calculated on a three (3)year straight-line basis.
3M will have no obligations under this section if (a)the infringement is caused by the use of any non-3M
hardware, software, information, design, specification, instruction, software, data or material in
combination with the Software where such infringement would not have arisen but for such combination;
(b)the infringement is caused by the modification of the Software by someone other than 3M where such
infringement would not have arisen but for such modification; or (c)the infringement is caused by the use
of other than the current version of a Licensed Software, if the current version would be non-infringing
and had been offered by 3M to Licensee.
THIS SECTION 9 SETS FORTH 3M'S SOLE OBLIGATIONS, AND LICENSEE'S SOLE REMEDIES,
FOR ANY INFRINGEMENT OF ANY INTELLECTUAL PROPERTY RIGHTS BY 3M OR THE Software.
10. Compliance with Laws. Licensee is solely responsible for determining whether its use of the
Software complies with applicable laws and regulations, including but not limited to those governing the
collection, storage and use of personally identifiable information. Licensee is solely responsible for
establishing and maintaining policies, procedures and third-party agreements relating to such information
collection, storage and use as required by law.
11. U.S. Government License Rights. The Software is a "commercial item," "commercial computer
software" and/or "commercial computer software documentation" as defined in FAR Section 2.101 and
DFARS Section 252.227-7014(a)(1). Consistent with FAR Section 12.212 and DFARS Section 227.7202,
any use, modification, reproduction, release, performance, display, disclosure or distribution of the
Software by the U.S. Government shall be governed solely by the terms of this SLA, except to the extent
the terms of the SLA conflict with applicable Federal law. If this SLA does not meet the U.S.
Government's need, the U.S. Government agrees to return the Software unused to 3M.
12. Governing Law and Attorneys' Fees. This SLA is governed by the laws of the State of Minnesota,
USA, excluding its conflict of laws rules, and specifically excluding the United Nations Convention on
Contracts for the International Sale of Goods. Licensee consents to jurisdiction and venue in the state
and federal courts located in Ramsey County, Minnesota, USA, and agrees that all disputes arising from
this SLA shall be venued exclusively in such courts. In any action or suit to enforce any right or remedy
under this SLA or to interpret any provision of this SLA, the prevailing party will be entitled to recover its
costs, including reasonable attorneys'fees.
13. General.
a. Audit and Inspection. Upon 3M's request, with reasonable notice and during Licensee's normal
business hours, licensee agrees to provide 3M and its agents reasonable access to Licensee's business
records relating to Licensee's installation and use of the Software, to enter and inspect any location
where the Software is stored, installed or in use, and to access and operate the Software, for the
purposes of auditing and verifying Licensee's compliance with this SLA.
b. Assignment. Licensee shall not assign, pledge, hypothecate, subcontract, sublicense or otherwise
ALPR Plate Alert SLA(Channel Partners)
3
transfer, assign or delegate any of its rights, duties and/or obligations under this SLA (an "Assignment")
without 3M's prior written consent. "Assignment" includes any transfer of at least fifty (50%) percent of
Licensee's assets or equity ownership. Any Assignment made without 3M's prior written consent is void
and cause for termination of this Agreement.
c. Waiver. The failure of 3M to insist upon strict performance of any covenants or obligations hereunder,
irrespective of the length of time for which such failure continues, shall not be deemed a waiver of 3M's
right to demand strict compliance in the future. No express or implied consent to, or waiver of, any
breach or default of the performance of any obligations hereunder shall constitute a consent to, or waiver
of, any other breach or default in the performance of the same or any other obligations hereunder. No
term or provision of this SLA will be deemed waived and no breach will be deemed excused, unless such
waiver is in writing and signed by 3M.
d. Severance and Interpretation. If any provision of this SLA is found to be illegal or unenforceable, such
provision will be deemed to be deleted or narrowly construed to such extent necessary to make it
enforceable, and this SLA will otherwise remain in full force and effect. If an ambiguity or question of
intent arises, this SLA will be construed as if drafted jointly by the parties and no presumption or burden
of proof will arise favoring or disfavoring either party by virtue of authorship of any of the provisions of this
SLA.
e. Export. Licensee is prohibited from exporting the Software from the country in which it was purchased
without the prior written authorization of 3M and, if so authorized, then only in compliance with applicable
export laws and regulations.
f. Relationship. This SLA shall not create any agency, partnership, joint venture or any other form of
association, for tax purposes or otherwise, between the parties; the parties shall at all times be and
remain independent contractors. Except as expressly agreed by the parties in writing, neither party shall
have any right or authority, express or implied, to assume or create any obligation of any kind, or to make
any representation or warranty, on behalf of the other party or to bind the other party in any respect
whatsoever.
g. Force Majeure. Neither party will be liable under this Agreement because of any failure or delay in the
performance of its obligations (except for payment of money) on account of strikes, shortages, riots, fire,
flood, storm, earthquake, acts of God, hostilities or any other cause beyond its reasonable control.
h. Survival. Upon termination of this SLA, sections of the SLA that by their nature would be reasonably
expected to survive termination of the SLA, shall so survive and remain in effect indefinitely.
i. Entire Agreement. In the event of conflict between the terms and conditions of this SLA and any other
agreements or representations by or between the parties hereto, whether oral or written, this SLA shall
govern. The terms of this SLA cannot be modified by any terms in any printed forms, including but not
limited to purchase orders, and can only be modified or amended by express, written consent of both
parties. Notwithstanding the foregoing, any restrictions on the use or exploitation of any Software in
addition to those contained herein that are set forth in any unsigned or "shrinkwrap" license included in
any package, media or electronic version of 3M-furnished software will supplement the restrictions
contained herein.
* * *
ALPR Plate Alert SLA(Channel Partners)
4
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 04, 2017
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: VIII.C.
Aditi Salunke, IT Manager Purchase and install Disk to Disk backup
system
Requested Action
Move to: Approve purchase and implementation of Disk to Disk backup from Works Computing
for$33,333.21.
Synopsis
Our archaic tape backup of network storage with Disk to Disk backup is in need of replacement.
The new system will enable staff to backup our network data in a more efficient and reliable
way. The new system will retrieve data from disks significantly faster when restoration of such
data is required by end users.
Staff has worked with Works Computing on this quote, which is $30,000 below the State
Contract pricing.
Attachment
Works Computing Quote
Works Computing Inc
1801 American Blvd East Suite 12
Doc #: 12669 1 rev of 1
Modified Date: Mar 15, 2017 04:32 PM
CDT
Bloomington, Minnesota 55425
United States
Expiration Date: 2017-04-14
Description: Back up target
http://www.workscomputing.com Salesrep: Kurt Ostrowski
(P) 952 746 1580 (kurt.ostrowski@workscomputing.com)
COMPUTING (F) 952-746-1585 Phone: (952) 500-2823
Customer
City of Eden Prairie (C01066)
Goldenstein,James
8080 Mitchell Rd
Eden Prairie, MN 55344
United States
(P)952-949-8300
# Description Total
1 Enclosure,4U-60,DE6600,Empty,2PSU,OE,-C E-X5680A-0E-R6-C 1 $12,990.40 $12,990.40
Storage enclosure-60 bays-rack-mountable-4U
2 Battery,E2700,0E,-C X-48600-00-0E-R6-C 2 $142.60 $285.20
Battery- 1 x
3 E2700A,8GB Cntrlr,No HIC,for iSCSI Optical,-C E2700A-8GB-ISCSI- 2 $3,427.00 $6,854.00
Storage controller 0E-R6-C
4 Disk Drive,4TB,7.2k,Non-FDE,DE6600,0E,-C E-X4048A-0E-R6-C 30 $575.00 $17,250.00
Hard drive-4 TB-3.5" -SAS-7200 rpm-RoHS-for NetApp DE6600
5 HIC,E2700,16GB FC/10GB ISCSI,4-ports,-C X-56002-00-0E-R6-C 2 $1,324.80 $2,649.60
Host bus adapter- 16Gb Fibre Channel x 4
6 SFP,10Gb iSCSI/16Gb FC,Unified,E-Series,OE,-C X-48895-00-0E-R6-C 8 $368.00 $2,944.00
SFP(mini-GBIC)transceiver module- 10 Gigabit Ethernet, 16Gb Fibre
Channel
7 Install Documents,System,DE6600,0E,-C DOC-E-SERIES-4U- 1 $0.00 $0.00
documentation kit SYS-OE-C
8 OS Enable,Per-0.1TB,SANTRCTY,Cap-Stor,OE,-C OS-SANTRICITY1- 1200 $4.85 $5,820.00
License-0.1 TB capacity CAP1-OE-C
9 SupportEdge Premium 4hr Onsite,w/o Install CS-02-NOINSTALL- 1 $13,067.35 $13,067.35
Extended service agreement- parts and labor-on-site-24x7 - response 4HR
time: 4 h
Note: 60months
10 Cable,miniSAS HD-miniSAS HD,SAS3,1m X-26004-00 4 $264.96 $1,059.84
SAS external cable-SAS 12Gbit/s-4x Mini SAS HD(SFF-8643)to 4x Mini
SAS HD (SFF-8643) -3.3 ft
11 Cable,Cntlr-Shelf/Switch,2m,LC/LC,Op X6553-R6 8 $50.99 $407.92
Network cable- LC multi-mode to LC multi-mode-6.6 ft-fiber optic
12 Cable,Ethernet,0.5m RJ45 CAT6 X6560-R6 2 $2.45 $4.90
Network cable- RJ-45 (M)to RJ-45 (M)- 1.6 ft-CAT 6
13 DISCOUNT BELOW MN STATE CONTRACT DISCOUNT 1 $-30,000.00 $-30,000.00
14 Works Delivered Services Works-PS 1 $2,448.00 $2,448.00
Terms: Net 30 days
Total: $35,781.21
QUOTED AGAINST WORKS COMPUTING'S MN STATE
CONTRACT ID NUMBER 48207
Thank you for letting us provide you this quote.We value your
business and will continue to provide you excellent service in
addition to our comprehensive product line.
These prices may NOT include applicable taxes, insurance,
shipping, delivery setup fees, or any cables or cabling services or
material unless specifically listed above. All prices are subject to
change without notice. Supply subject to availability.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.D.
Sue Kotchevar, Office of the Approve 2016 Unbudgeted Fund Transfers
City Manager/Finance
Requested Action
Move to: Approve 2016 unbudgeted fund transfers.
Synopsis
As part of the audit of the City's financial statements, the year-end unbudgeted transfers are
summarized and reported to the City Council. The City Council acceptance of the transfers is a
recommended practice by the City's auditors. Most of the transfers are related to the closing of
debt service funds and transferring of assessment revenue.
Attachment
Transfer Schedule
City of Eden Prairie
Transfer Schedule
12/31/16
Transfer Transfer
In Out Amount Explanation
Allocation of Costs
General Fund Senior Board 1,144 Transfer the Senior Board's share of various programs/projects
Capital Maintenance and Improvement Fund G.O.Improvement Bonds 11B 21,691 Close 2011E Bonds to Capital Maintenance and Improvement Fund(SCBA Gear)
Capital Maintenance and Improvement Fund Flying Cloud Drive 17,946 GO Improv Revolving 05A transferred to Flying Cloud Dr last yr;should have been CIP
West 70th Extension Flying Cloud Drive 53,122 Transfer excess assessments from Flying Cloud Drive to West 70th Extension project
G.O.Public Improvement Revolving 2008B Flying Cloud Drive 406,879.00 Close Flying Cloud Drive project to G.O.PIR Bonds 2008E
G.O.Permanent Improvement Bonds 12C Shady Oak Road North 1,700,000 Transfer Shady Oak Road North Fund's share of assessments
Improvement Projects 1996 Improvement Projects 2006 5,396 Transfer portion of Pioneer Reconstruction project
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 17-5974 ITEM NO.: VIII.E.
Mary Krause Award Contract for 2017 Crack Seal Project
Public Works/Engineering to American Pavement Solutions
Requested Action
Move to: Award contract for 2017 Crack Sealing project to American Pavement Solutions in
the amount of$78,000.
Synopsis
Sealed bids were received Thursday, March 23, 2017 for the 2017 Crack Sealing project. Seven
bids were received as indicated in the attached bid tab. The low bid in the amount of$78,000
was submitted by American Pavement Solutions. Staff has reviewed the bids and recommends
awarding the contract to American Pavement Solutions in the amount of$78,000.
Background Information
Street bituminous cracksealing is an annual street maintenance project in preparation for the
2017 sealcoat project. Cracksealing for bituminous trails has also been included in the project.
The street quantities include some of the recent overlay areas.
The 2017 operating and maintenance budget for street cracksealing is $135,000 under budget
item 1707-6339. The trail and parking lots cracksealing portion of the project is funded through
the Parks Division under maintenance. The crack sealant material has been purchased by the
Streets Maintenance Division directly; this contract award is for the placement of the sealant
material.
Attachments
• 2017 Bid Tab
• Contract
2017 City Cracksealing
City of Eden Prairie I.C. #17-5974
American Pavement Solutions Precision Sealcoating,Inc. Fahrner Asphalt Sealers,LLC ASTECH Corp. Northwest Asphalt Bargen,Inc. Allied Blacktop Company
EST. UNIT UNIT UNIT UNIT UNIT UNIT UNIT
NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL
Installation of Joint Sealant
1 on Bituminous Streets(Route
and Seal) 20,000 Lb. $1.03 $20,600.00 $1.20 $24,000.00 $1.31 $26,200.00 $1.70 $34,000.00 $1.30 $26,000.00 $1.94 $38,800.00 $2.72 $54,400.00
Installation of Joint Sealant
2 on Bituminous Streets(Blow
and Go) 45,000 Lb. $1.03 $46,350.00 $1.10 $49,500.00 $1.31 $58,950.00 $1.45 $65,250.00 $1.68 $75,600.00 $2.65 $119,250.00 $2.72 $122,400.00
Installation of Joint Sealant
3 on Bituminous Trails(Blow
and Go) 9,300 Lb. $1.03 $9,579.00 $1.05 $9,765.00 $1.31 $12,183.00 $1.51 $14,043.00 $1.30 $12,090.00 $2.25 $20,925.00 $2.72 $25,296.00
Installation of Joint Sealant
4 on Bituminous Parking Lots
(Route and Seal) 700 Lb. $1.03 $721.00 $2.00 $1,400.00 $1.31 $917.00 $1.80 $1,260.00 $1.30 $910.00 $4.15 $2,905.00 $2.72 $1,904.00
5 Lump Lump Lump Lump Lump Lump Lump
Traffic Control Sum $750.00 $750.00 Sum Included Sum $1,500.00 Sum $2,500.00 Sum $5,000.00 Sum $12,000.00 Sum $20,000.00
TOTAL BASE BID $78,000.00 $84,665.00 $99,750.00 $117,053.00 $119,600.00 $193,880.00 $224,000.00
FORM OF CONTRACT
THIS AGREEMENT, made and executed this day of , 2017, by and
between City of Eden Prairie, hereinafter referred to as the "CITY", and American
Pavement Solutions,hereinafter referred to as the "CONTRACTOR",
WITNESSETH:
CITY and CONTRACTOR, for the consideration hereinafter stated, agree as follows:
I. CONTRACTOR hereby covenants and agrees to perform and execute all the
provisions of Plans and Specifications prepared by the City of Eden Prairie
referred to in Paragraph IV, and as provided by the CITY for:
Improvement Contract 17-5974:
Installation of Hot-Poured Bituminous Crack Sealant
CONTRACTOR further agrees to do everything required by this Agreement
and the Contract Documents.
II. CITY agrees to pay and CONTRACTOR agrees to receive and accept
payment in accordance with the prices bid for the unit or lump sum items as
set forth in the Proposal Form attached hereto which prices conform to those
in the accepted CONTRACTOR'S proposal on file in the office of the
Director of Public Works. The aggregate sum of such prices, based on
estimated required quantities is $78,000.00 shall be paid to the
CONTRACTOR.
III. Payments to CONTRACTOR by CITY shall be made within 30 days after
approval of invoice.
IV. The Contract Documents consist of the following component parts:
(1) Legal and Procedural Documents
a. Advertisement for Bids
b. Accepted Proposal
c. Contract Agreement
d. Contractor's Performance Bond
e. Contractor's Payment Bond
(2) Detail Specifications
(3) Addenda and Supplemental Agreements
The Contract Documents are hereby incorporated with this Agreement and are as much a
part of this Agreement as if fully set forth herein. This Agreement and the Contract
Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated
by this Agreement in accordance with the project specifications
VI. This Agreement shall be executed in two (2) copies.
IN WITNESS WHEREOF,the parties to this Agreement have hereunto set their
hands and seals as of the date first above written.
In Presence Of: CITY OF EDEN PRAIRIE, MINNESOTA
Its City Mayor
And
Its City Manager
In Presence of: CONTRACTOR
Firm
By:
Title
And
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C.#17-5973 ITEM NO.: VIII.F.
Mary Krause Award Contract for 2017 Street Striping to
Public Works/Engineering Warning Lites of Minnesota, Inc.
Requested Action
Move to: Award contract for 2017 Striping to Warning Lites of Minnesota, Inc. in the amount of
$81,784.80.
Synopsis
Sealed bids were received Thursday, March 23, 2017, for the 2017 Striping project. Four bids
were received and are tabulated as follows:
Warning Lites $81,784.80
Sir Lines-A-Lot $85,740.00
AAA Striping Service Company $94,437.50
Traffic Marking Service, Inc. $101,465.00
Background Information
Street striping is an annual street maintenance project. The budget for 2017 is $100,000 under
budget#1714-6337. Staff recommends award to Warning Lites of Minnesota, Inc.
Attachments
• Bid Tabulation
• Contract
2017 Street Striping Bid Tabulation
City Street Striping
City of Eden Prairie Project I.C.#17-5973
Warning Lites of MN,Inc. Sir Lines-A-Lot AAA Striping Service Co. Traffic Marking Service,Inc.
NO DESCRIPTION EST.QTY. UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 4"Striping(includes Broken/Solid/Double Solid)- 60,000 L.F. 0.045 $2,700.00 0.14 $8,400.00 0.150 $9,000.00 0.07 $4,200.00
Yellow or White Paint-Latex $0.00
2 4"Striping(includes Broken/Solid/Double Solid)- 215,000 L.F. 0.200 $43,000.00 0.17 $36,550.00 0.190 $40,850.00 0.23 $49,450.00
Yellow or White Epoxy Resin
3 6"Striping-White Paint-Latex 150 L.F. 1.200 $180.00 0.40 $60.00 1.000 $150.00 1.25 $187.50
4 6"Striping-White Epoxy 150 L.F. 0.300 $45.00 2.40 $360.00 2.500 $375.00 2.00 $300.00
5 8"Striping-Paint 200 L.F. 1.800 $360.00 0.75 $150.00 1.250 $250.00 0.50 $100.00
6 8"Striping-Epoxy 3,700 L.F. 0.400 $1,480.00 0.60 $2,220.00 0.800 $2,960.00 1.00 $3,700.00
7 12"Stop Line-White Paint 50 L.F. 2.400 $120.00 1.50 $75.00 1.250 $62.50 1.25 $62.50
8 12"Stop Line-White Epoxy 150 L.F. 2.500 $375.00 3.00 $450.00 4.000 $600.00 3.00 $450.00
9 24"Stop Line-White Paint 50 L.F. 4.800 $240.00 2.00 $100.00 2.500 $125.00 2.00 $100.00
10 24"Stop Line-White Epoxy 200 L.F. 5.000 $1,000.00 6.00 $1,200.00 7.000 $1,400.00 5.50 $1,100.00
11 Crosswalk Blocks-White Paint 300 S.F. 2.400 $720.00 1.50 $450.00 1.800 $540.00 1.25 $375.00
12 Crosswalk Blocks-White Epoxy 9,500 S.F. 2.090 $19,855.00 2.45 $23,275.00 2.700 $25,650.00 2.80 $26,600.00
13 Pavement Message(Arrow)-White Paint 5 EA. ' 36.000 $180.00 30.00 $150.00 30.000 $150.00 50.00 $250.00
14 Pavement Message(Arrow)-White Epoxy 60 EA. 46.230 $2,773.80 65.00 $3,900.00 75.000 $4,500.00 95.00 $5,700.00
15 Pavement Marking Removal 100 L.F. 1.360 $136.00 1.00 $100.00 1.250 $125.00 0.50 $50.00
16 R.R.Crossing-White Epoxy 2 EA. 375.000 $750.00 550.00 $1,100.00 500.000 $1,000.00 575.00 $1,150.00
17 Remove Message 100 S.F. 4.000 $400.00 2.50 $250.00 4.000 $400.00 2.00 $200.00
18 12"Crosshatch-Yellow Epoxy 1,300 L.F. 2.500 $3,250.00 3.00 $3,900.00 2.500 $3,250.00 2.80 $3,640.00
19 12"Crosshatch-Yellow Paint-Latex 100 L.F. 2.400 $240.00 1.00 $100.00 1.000 $100.00 1.50 $150.00
20 24"Crosshatch-Yellow Epoxy 700 L.F. 5.000 $3,500.00 4.00 $2,800.00 4.000 $2,800.00 5.00 $3,500.00
21 24"Crosshatch-Yellow Paint-Latex 100 L.F. 4.800 $480.00 1.50 $150.00 1.500 $150.00 2.00 $200.00
TOTAL BASE BID $81,784.80 $85,740.00 $94,437.50 $101,465.00
FORM OF CONTRACT
THIS AGREEMENT,made and executed this day of , 2017,by and between the City
of Eden Prairie, hereinafter referred to as the "CITY", and Warning Lites of Minnesota, Inc.,
hereinafter referred to as the "CONTRACTOR",
WITNESSETH:
CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows:
I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of
the Plans and Specifications prepared by the Engineering Division referred to in Paragraph
IV, as provided by the CITY for:
I.C.#: 17-5973 2017 Street Striping
CONTRACTOR further agrees to do everything required by this Agreement and the
Contract Documents.
II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in
accordance with the prices bid for the unit or lump sum items as set forth in the Proposal
Form attached hereto which prices conform to those in the accepted CONTRACTOR'S
proposal on file in the office of the City Engineer. The aggregate sum of such prices,based
on estimated required quantities is estimated to be $81,784.80.
III. Payments to CONTRACTOR by City shall be made as provided in the Contract
Documents.
IV. The Contract Documents consist of the following component parts:
(1) Legal and Procedural Documents
a. Advertisement for Bids
b. Accepted Proposal
c. Contract Agreement
d. Contractor's Performance Bond
e. Contractor's Payment Bond
(2) Special Conditions
(3) Addenda and Supplemental Agreements
The Contract Documents are hereby incorporated with this Agreement and are as much a
part of this Agreement as if fully set forth herein. This Agreement and the Contract
FC-1
Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this
Agreement in accordance with the following schedule:
or in accordance with the Contract Documents.
VI. This Agreement shall be executed in two (2) copies.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as
of the date first above written.
In Presence Of: CITY OF EDEN PRAIRIE, MN.
By
Its City Mayor
And
Its City Manager
CONTRACTOR
In Presence Of:
By
Title
And
Title
FC-2
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.G.
Rick Wahlen Approve Purchase of New Trimble GIS
Public Works/Utilities Locating Equipment for City Infrastructure
Mapping Operations
Requested Action
Move to: Approve the purchase of a new Trimble GIS locating equipment in the amount of
$28,558 for maintaining the city's infrastructure map system.
Synopsis
The City of Eden Prairie Engineering Division obtained quotes for the replacement of the city's
aging GIS locating instrument from the only authorized sales representative for our area. Staff
recommends the purchase of a newer model of the same brand as our existing, older system to
maintain functional interchangeability of components and accessories, which are quite expensive
to purchase, as well as operational familiarity with the Trimble software. The Trimble system
is offered as a state-bid item under Minnesota Contract 87135—Release 5934-(5).
Background Information
Eden Prairie last purchased a Trimble R8 locating system with accessories in 2009 for the price
of$27,591 to replace the city's much older and less accurate system that had been in use since
2003. These devices will operate for an undetermined length of time, however experience
indicates that repairs to common problems that occur past the 5th year of continuous service —
which is the case at Eden Prairie — make replacement a more reasonable alternative than repair.
Trade-ins are offered on Trimble units less than 3-years old, however our current R8 unit is 8
years old. We will keep the older unit on-hand, as it can still be used by our summertime utility
locate workers for obtaining routine map coordinates without negatively impacting the GIS
technician's city-wide mapping schedule.
The quote from Frontier Precision is just $1,000 more than the invoice price of the 8-year-old
system we currently have, and includes a separate TSC3 hand-held unit for use on performing
surveys of storm water structures and other facilities that do not require sub-foot accuracy. With
this quote, we are acutally getting much more for our investment than we did in the past due to
advances in locating technology. Funds for the purchase have been planned-for and set-aside in
the City capital improvement budget.
Attachment
Quote
FR
ANT1CR
PRECIS10 N Quote
Quote # 10022
Date 2/14/2017
Frontier Precision, Inc.
10900 73rd Ave North # 120
Maple Grove, MN 55369
763.496.1366
Bill To: Ship To:
BETH/ENGINEERING BETH/ENGINEERING
CITY OF EDEN PRAIRIE CITY OF EDEN PRAIRIE
8080 MITCHELL ROAD 8080 MITCHELL ROAD
EDEN PRAIRIE, MN 55344 EDEN PRAIRIE, MN 55344
Expires Sales Rep Location Contact Name Phone# Email
311312017 32 HARR,DUSTIN 06-Maple Grove Dan Sletten
Item Number Description Qty Price Tax% Ext.Price
R10-001-60 Trimble R10,internal 410-470 MHz radio 1 22,950.00 0.0% 22,950.00
TSC3-01-1010 TSC3 WI TRIMBLE ACCESS 1 4,945.50 0.0% 4,945.50
82758-10 Trimble TSC3 Range Pole Bracket 1 157.50 0.0% 157.50
5128-20 SECO ROVER ROD,2M,CF,SNAP-LOC 1 320.00 0.0% 320.00
5217-50-YEL Seco Bipod 1 185.00 0.0% 185.00
P
Quote pricing reflects Minnesota State Contract 87135—Release S934-I5► Total $28,558.00
Approved By: Signature:
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.H.
Paul Schlueter Declare Surplus Equipment
Fleet Services
Requested Action
Move to: Declare the 2017 Surplus Property List as "surplus property" and dispose through authorized
methods.
Synopsis
Once a year, City departments take an inventory of obsolete and un-used equipment and identify items for
disposal. These items are disposed of in accordance with City Code 2.86 Subdivision 3. "Disposal of Excess
Property" The sale of used equipment helps fund the purchase of new equipment.
Background Information
The City of Eden Prairie utilizes several options to auction surplus property on the open market. The
equipment on the attached list will be sold at public auction. The majority of the equipment will be auctioned
using the Fahey Sales Spring Cleanup Sale and Auction on Saturday April 8th in Glencoe MN. The City has
used Fahey Sales auctions in the past and has been very satisfied with the sale proceeds received.
Occasionally depending on the vehicle or equipment, other avenues such as trade-ins for new equipment are
used to maximize surplus property returns. These surplus property disposal methods are in compliance with
the city's Purchasing Policy and City code.
Attachment
2017 Surplus Property List
2017 Surplus Property List
April 4, 2017
(Page-1)
Equipment & Miscellaneous Property:
Item # Quantity Description
1 10 Foam Archery Targets
2 1 Garden Hose Reel on Wheels
3 1 Pipe Bender Kit
4 1 Vinyl Floor Covering Material and Roll Rack
5 1 Box of Obsolete Wiper Blades
6 1 Obsolete Metrotech Utility Locating Tool
7 1 Obsolete Sokkia Total Survey Station&Accessories
8 1 DeWalt DW735 Portable Planer
9 1 Streamlight Rechargeable Flashlight
10 2 Nebulus Emergency Floatation Devices
11 1 Box of Misc. Pipe &Hose Fittings
12 11 Old Safety Triangle Flare Kits
13 1 150 Gallon Plastic Tank
14 5 Used 5-Drawer File Cabinets
15 2 Used Office Desks
16 1 Used Stihl MS200T Chainsaw
17 1 Obsolete Berger 300 Transit Level
18 1 Leather Loveseat (from Senior Center)
19 1 Leather Sofa(from Senior Center)
20 1 Sofa Table (from Senior Center)
21 1 Coffee Table (from Senior Center)
22 2 End Tables & Lamps (from Senior Center)
23 2 Arm Chairs (from Senior Center)
24 1 Wooden TV Box Stand(from Senior Center)
25 1 Metal Bookshelf
2017 Surplus Property List
April 4, 2017
(Page-2)
Equipment & Miscellaneous Property:
Item# Quantity Description
26 2 Laminate Top Tables
27 1 Sirchie DNA Evidence Dryer&Accessories
28 1 Large Kenmore Chest Freezer
29 1 24' Aluminum Extension Ladder
30 1 2-Drawer File Cabinet
31 1 Box of Clothes Hangers
32 12 Small Pelican Plastic Cases
33 2 Metal Carrying Cases
34 1 4-Drawer Filing Cabinet
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: #11-5801 ITEM NO.: VIII.I.
Randy Newton Adopt Resolution Approving
Partnership Agreement with MnDOT
Public Works/Engineering for Cost Participation of Traffic Signal
Reconstruction
Requested Action
Move to: Adopt resolution approving Partnership Agreement with MnDOT for Cost
Participation of Traffic Signal Reconstruction.
Synopsis
In coordination with the Southwest LRT project MnDOT is reconstructing the Flying Cloud
Drive (CSAH 61)/Valley View Road/TH 212 East Ramp traffic signal. This agreement
provides for a city cost share consistent with the MnDOT's current Cost Participation Policy.
Background Information
The traffic signal reconstruction at the Flying Cloud Drive (CSAH 61)/Valley View Road/TH
212 East Ramp intersection is currently programmed for reconstruction by MnDOT in 2021. The
Southwest LRT Project will be revising the traffic signal at this location between the years 2017-
2021. To coordinate programmed construction activities, MnDOT is requesting that the traffic
signal reconstruction be incorporated into the Southwest LRT project. By consolidating
construction activities MnDOT, Hennepin County, the Metropolitan Council and Eden Prairie
can make fiscally responsible use of public funds and limit construction impacts.
Financial Implications
The City's cost share for this traffic signal reconstruction, which is based on MnDOT's current
Cost Participation Policy, is $75,154.58. These costs will be paid utilizing State Aid funds.
Attachments
• Resolution
• Partnership Agreement (MnDOT Contract# 1027721)
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2017-
APPROVE PARTNERSHIP AGREEMENT (MNDOT CONTRACT NO. 1027721)
BETWEEN MNDOT AND CITY OF EDEN PRAIRIE
FOR COST PARTICIPATION OF TRAFFIC SIGNAL RECONSTRUCTION
I.C. 11-5801
WHEREAS, the Southwest Light Rail Transit project is scheduled for construction between the
years 2017 and 2021 and the scope of the Southwest Light Rail Transit project includes revisions
to the traffic signal at the Flying Cloud Drive (CSAH 61)/Valley View Road/TH 212 East Ramp
intersection; and
WHEREAS, MnDOT has a traffic signal reconstruction of the Flying Cloud Drive (CSAH 61) /
Valley View Road/TH 212 East Ramp traffic signal programmed in 2021; and
WHEREAS,to coordinate programmed construction activities, make fiscally responsible use of
funds and limit construction impacts,MnDOT is requesting that the traffic signal reconstruction be
incorporated into the Southwest Light Rail Transit project in accordance with applicable
agreements; and
WHEREAS, Eden Prairie's cost share has been determined using MnDOT's current Cost
Participation Policy.
NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that said
Partnership Agreement (MNDOT Contract No. 1027721) is hereby approved, and the Mayor and
City Manager are authorized to execute the Agreement on behalf of the City of Eden Prairie.
ADOPTED by the Eden Prairie City Council on April 4, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
MnDOT Contract# 1027721
PARTNERSHIP AGREEMENT BETWEEN
MINNESOTA DEPARTMENT OF TRANSPORTATON
AND
CITY OF EDEN PRAIRIE
FOR
Cost Participation of Traffic Signal Reconstruction
This Agreement is between the State of Minnesota Acting through its Commissioner of Transportation("State")
and City of Eden Prairie("City")located at: 8080 Mitchell Rd,Eden Prairie, MN 55344.
Recitals
1. Under Minnesota Statutes Section 174.02, subdivision 6,the Commissioner of Transportation may enter
into agreements with governmental or nongovernmental entities for research and experimentation, for
sharing facilities, equipment, staff, or other means of providing transportation-related services; or for
other cooperative programs that promote efficiencies in providing governmental services or that further
the development of innovation in transportation for the benefit of the citizens of Minnesota; and
2. The parties wish to cooperatively provide, in concert with the Southwest Light Rail Transit(SWLRT)
Project,traffic signal reconstruction at the intersections of County State Aid Highway(CSAH) 61 (Flying
Cloud Drive) and Trunk Highway(TH)494 North Ramp, and CSAH 61 (Flying Cloud Drive),TH 212
East Ramp, and Valley View Road per plans, specifications, and special provisions prepared by the
SWLRT Project Office; and
3. The City agrees to participate in their share of the traffic signal reconstruction costs, consistent with the
State's current Cost Participation Policy; and
4. The City agrees to pay 20%of the costs to reconstruct the traffic signal at the intersection of CSAH 61
(Flying Cloud Drive),TH 212 East Ramp, and Valley View Road which equates to $75,154.58; and
5. The power, operation, and maintenance of the new Signal Systems and Interconnect will remain
consistent with the Traffic Control Signal Agreement 80362R; and
6. Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system; and
7. Both parties are willing to enter this Agreement to set forth their respective rights and duties.
Agreement
1. Term of Agreement; Exhibits
1.1 Effective date.This Agreement will be effective upon execution and approval by the appropriate
State and City officials pursuant to Minnesota law.
1.2 Expiration date.This Agreement will expire on December 31,2020,unless terminated earlier
pursuant to Article 11.
1
Partnership Agreement Rev.12/28//2016
MnDOT Contract# 1027721
1.3 Survival of terms.All clauses which impose obligations continuing in their nature and which
must survive in order to give effect to their meaning will survive the expiration or termination of
this Agreement.
2. Scope of Work and Responsibilities of Each Party.
This agreement allows State to receive money from the City of Eden Prairie to pay for Eden Prairie's cost
participation for the traffic signal reconstruction as part of the Southwest Light Rail Transit Project,
consistent with the State's current Cost Participation Policy.
The traffic signal reconstruction at the intersection of TH 212 East Ramp, CSAH 61 (Flying Cloud
Drive), and Valley View Road is currently programmed for reconstruction by State in 2021. The SWLRT
Project will be revising the traffic signal at this location between the years 2017-2021.
To coordinate programmed construction activities,the State is requesting that the traffic signal
reconstruction be incorporated into the SWLRT project in accordance with applicable agreements
between agencies. By consolidating construction activities at both intersections,the agencies can make
fiscally responsible use of public funds and taxpayer money.
2.1 State responsibilities. State will:
2.1.1 facilitate design coordination of the traffic signal reconstruction plans with the Southwest
Light Rail Project.
2.1.2 facilitate review of traffic signal design elements with the City to ensure coordination of
final product.
2.1.3 prepare required Intersection Control Evaluations preceding traffic signal reconstruction
for the intersections.
2.2 Other Party/Local Government responsibilities. City will:
2.2.1 participate in review of design elements for the traffic signal reconstruction plans.
2.2.2 pay State for the City's share of the traffic signal per the current Cost Participation Policy
with percentages and amounts listed below:
2.2.2.1 CSAH 61 (Flying Cloud Drive), TH 212 East Ramp,Valley View Road: 20%City Cost
Share for a total of$75,154.58
3. Terms of Payment
3.1 State will invoice City as follows: upon execution of this agreement.
3.2 The City will make payment to the order of the Commissioner of Transportation. IMPORTANT
NOTE: PAYMENT MUST REFERENCE THE"MNDOT CONTRACT NUMBER" SHOWN
BELOW AND AT THE TOP OF THIS CONTRACT. Remit payment to the address below:
MnDOT
Attn: Cash Accounting
RE: MnDOT Contract Number(1027721)
Mail Stop 215
395 John Ireland Blvd
St. Paul,MN 55155
2
Partnership Agreement Rev.12/28//2016
MnDOT Contract# 1027721
4. Authorized Representatives
4.1 Each parry's Authorized Representative is responsible for administering this Agreement and is
authorized to give and receive any notice required or permitted under this Agreement.
4.2 State's Authorized Representative is
Name: Sonja Piper or his/her successor.
Title: Principal Engineer
MnDOT- Metro District, Transit Section, Southwest Light Rail Project
Office
Street Address: 6465 Wayzata Blvd, Suite 500
City State Zip: St. Louis Park,MN 55426
Telephone: 612-373-3965
Email: sonja.piper@state.mn.us
4.3 City's Authorized Representative is:
Name: Randy Newton or his/her successor.
Title: Assistant City Engineer
Other City of Eden Prairie
Party/Local
Gov't Name:
Billing Address: 8080 Mitchell Rd
City State Zip: Eden Prairie,MN 55344
Telephone: 952-949-8339
Email: rnewton@edenprairie.org
5. Liability
Each party is solely responsible for its own acts or omissions associated with the maintenance operations
covered by this Agreement. The liability is governed by Minnesota Statutes Chapter 466 and other
applicable law. The State's liability is governed by Minnesota Statutes §3.636 and other applicable law.
6. Audit
Under Minnesota Statutes §16C.05, subdivision 5,the books,records, documents and accounting
procedures and practices of the City relevant to this Agreement are subject to examination by the State
and the State Auditor and Legislative Auditor, as appropriate, for a minimum of six years.
7. Jurisdiction and Venue
Minnesota Law governs the validity, interpretation and enforcement of this Agreement. Venue for all
legal proceedings arising out of this agreement, or its breach,must be in Ramsey County,Minnesota.
8. Government Data Practices
The parties must comply with the Minnesota Government Data Practices Act,Minn. Stat. Ch. 13, as it
applies to all data provided by under this agreement, and as it applies to all data created, collected,
received, stored,used,maintained, or disseminated by the parties under this agreement. The civil
remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either of the
parties.
9. Assignment and Amendments
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Partnership Agreement Rev.12/28//2016
MnDOT Contract# 1027721
9.1 Assignment.Neither party may assign nor transfer any rights or obligations under this Agreement
without the prior consent of the other party and a fully executed Assignment Agreement,
executed and approved by the same parties who executed and approved this Agreement, or their
successors in office.
9.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until
it has been executed and approved by the same parties who executed this original Agreement, or
their successors in office.
10. Waiver; Contract Complete
10.1 Waiver. If a party fails to enforce any provision of this contract that failure does not waive the
provision or the party's right to subsequently enforce it.
10.2 Contract Complete. This contract contains all negotiations and agreements between the parties.
No other understanding regarding this contract,whether written or oral,may be used to bind
either party.
11. Termination
The parties may terminate this Agreement at any time by mutual written agreement. State may terminate
this Agreement at any time if State abandons the SWLRT project, or if State determines the signal
reconstruction must be performed separate from the SWLRT project. If this Agreement is terminated,the
State will refund the City's share,without interest.
[The remainder of this page has been intentionally left blank. Signature page follows.]
4
Partnership Agreement Rev.12/28//2016
MnDOT Contract# 1027721
City of Eden Prairie
The City certifies that the appropriate person(s)have
executed the contract on behalf of the City as
required by applicable articles,bylaws,resolutions
or ordinances.
By:
Title: Mayor
Date:
By:
Title: City Manager
Date:
5
Partnership Agreement Rev.12/28//2016
MnDOT Contract# 1027721
COMMISSIONER OF TRANSPORTATION COMMISSIONER OF ADMINISTRATION
By: By:
Assistant Commissioner or
Title: Assistant Division Director Title:
Date: Date:
STATE ENCUMBRANCE VERIFICATION
The individual certifies funds have been encumbered as
required by Minn. Stat. 16A.15 and 16C.05
By:
Date:
SWIFT
Contract#
SWIFT
Purchase
Order#
6
Partnership Agreement Rev.12/28//2016
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing April 4, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 13-5844 ITEM NO.: IX.A.
Rod Rue Order Improvements and Preparation of Plans
Public Works/Engineering and Specifications for Eden Prairie Road
Extension to Flying Cloud Drive Street and
Utility Improvements
Requested Action
Move to:
• Close the public hearing and;
• Adopt resolution ordering improvements and preparation of plans and specifications for
Eden Prairie Road Extension to Flying Cloud Drive Street and Utility Improvements.
Synopsis
The City Council authorized a feasibility study for street and utility improvements for the
southerly section of Eden Prairie Road on June 18, 2013. Subsequently, the City Council
authorized a feasibility study on June 16, 2015 to review options to serve the Lion's Tap and
adjacent property with city sanitary sewer and water service based on a petition. The Lion's Tap
Utility Options Feasibility Report was received by the City Council on February 14, 2017. At
that meeting, the City Council directed staff to incorporate the recommended utility
improvements into the Eden Prairie Road Extension to Flying Cloud Drive Feasibility Report.
Since the City Council authorized the preparation of the southerly Eden Prairie Road feasibility
study without a valid petition, approval of the project will require a 4/5 majority vote.
Neighborhood meetings have been held a few times to discuss the project overview and answer
property owner questions. The primary concerns have been the project scope/schedule; need for
the project; street layout and grades; property impacts; assessments; and city utilities. We were
able to discuss many of the general concerns during the meetings. However,until further
engineering design is provided, some of the property impacts and project design details are not
yet available. As the project proceeds, we will be working closely with owners on property
impacts and design details.
Based on the Eden Prairie Road Extension to Flying Cloud Drive (CSAH No. 61) Feasibility
Report, it is determined that the proposed improvements are feasible, cost effective and
necessary and the resulting benefit will equal or exceed the proposed assessments to the abutting
and benefitting properties. It is therefore recommended that the City Council direct staff to
proceed with the project on a schedule similar to the one suggested in the report.
Background Information
The southerly section of Eden Prairie Road was previously identified in the Eden Prairie Road
South of Riley Creek Feasibility Report—Amended August 2013 as a section of roadway to be
addressed at a later date. The northerly Eden Prairie Road project(south of Riley Creek) was
completed in 2015 and the project costs were levied to the benefitting properties in October
2015.
Attachments
• Feasibility Report
• Resolution
CITY OF EDEN PRAIRIE
EDEN PRAIRIE ROAD EXTENSION TO FLYING
CLOUD DRIVE (CSAH No. 61)
FEASIBILITY REPORT
Street and Utility Improvements
Improvement Contract No. 13-5844
Prepared by: Assisted by:
City of Eden Prairie SEH Inc.
Public Works Department 10901 Red Circle Drive
Engineering Division Suite 300
8080 Mitchell Road Minnetonka,MN 55343
Eden Prairie,MN 55344-4485
TABLE OF CONTENTS
REPORT COVER
TABLE OF CONTENTS
CERTIFICATION
REPORT CONTENT
I. INTRODUCTION
II. STREET IMPROVEMENTS
III. STORM DRAINAGE IMPROVEMENTS
IV. SANITARY SEWER AND WATERMAIN IMPROVEMENTS
V. PROJECT COST SUMMARY
VI. CONCLUSIONS AND RECOMMENDATIONS
PUBLIC HEARING NOTICE
PROJECT SCHEDULE
TABLE NO. 1 -ESTIMATED COSTS
PRELIMINARY ASSESSMENT ROLL
PROJECT ASSESSMENT AREA MAPS
Figure No. 1 IMPROVEMENT AREA/ASSESSMENT BOUNDARY
Figure No. 2 ROAD IMPROVEMENTS
Figure No. 3 STORM DRAINAGE IMPROVEMENTS
Figure No. 4 SANITARY SEWER AND WATERMAIN IMPROVEMENTS
Page 2
CERTIFICATION
I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly
registered Professional Engineer under the laws of the State of Minnesota.
Rodney W. ue Reg.No. 16695
-- f 7
Date
Page 3
I. INTRODUCTION
This report presents the results of a preliminary engineering study for street and utility improvements on the
southerly extension of Eden Prairie Road from approximately 350 feet south of Frederick Place to CSAH
No. 61 (Flying Cloud Drive). This feasibility study was authorized by the Eden Prairie City Council on
June 18,2013. This section of street and utility improvements was previously identified in the Eden Prairie
Road South of Riley Creek Feasibility Report—Amended August 2013 as a section of roadway to be
addressed at a later date. In addition,the Utility Connection Options to Lion's Tap Site Feasibility Report
recommended that city sanitary sewer and water utility improvements to serve the restaurant site(and
potentially the adjacent rural property)would be included with this Eden Prairie Road Extension to Flying
Cloud Drive Street and Utility Improvements Feasibility Report.
The street and trail improvements described in this report will provide for a safer vehicular and more
pedestrian friendly connection to Flying Cloud Drive(CSAH No. 61)by reconstructing the existing narrow
roadway which has sharp curves, steep grades and poor sight lines. The utility improvements will provide
access to city sanitary sewer and water for the residential properties along the southerly section of Eden
Prairie Road, as well as the Lion's Tap restaurant site. Some of the residential and/or rural properties in this
area are outside the Metropolitan Urban Service Area(MUSA)line. Hence, additional approvals from the
Met Council and the City of Eden Prairie will be needed for these properties to access city utilities. The
Lion's Tap property is outside the MUSA boundary. However,the restaurant parcel was granted approval
by the City of Eden Prairie on September 16, 2014 and the Met Council on November 3, 2014 to serve the
commercial property with city utilities. The Improvement Area is within Section 29, Township 116,Range
22 and is shown on Figure No. 1 together with the MUSA line boundary.
The Eden Prairie City Council has authorized three feasibility studies for the Eden Prairie Road area south
of Riley Creek. The first study was ordered in October 2001 for the entire neighborhood/development area
south of Riley Creek. After years of discussions with local residents regarding the market timing of the
improvements,the Eden Prairie Road South of Riley Creek Feasibility Report—Amended August 2013 was
presented to the city council in 2013. The report recommended that the Eden Prairie Road improvements
be addressed in two phases. The northerly portion of the street and utility improvements(I.C. 01-5537)was
completed and assessments were levied in 2015. The city council authorized a feasibility study for the
southerly section of Eden Prairie Road on June 18,2013. While that engineering study was being prepared,
a petition was received from the Lion's Tap owners requesting city sanitary sewer and watermain
improvements to serve the commercial restaurant site. On June 16,2015,the city council authorized the
preparation of a feasibility study to review options to serve the commercial site. The resulting report was
received by the city council on February 14, 2017. The city council then directed staff to incorporate the
recommended utility improvements(Option No. 4)to serve the Lion's Tap site into this Eden Prairie Road
Extension to Flying Cloud Drive Street and Utility Improvements Feasibility Report.
A factor considered in the timing of the proposed improvements is the adjacent Hennepin County Flying
Cloud Drive(CSAH No. 61)reconstruction project which is currently in the bidding/procurement phase.
The county's project includes the reconstruction of Flying Cloud Drive from the airport to the Carver
County line including where the existing and proposed intersections with Eden Prairie Road are located.
The county's project is scheduled to be constructed in 2017,2018, and 2019. The project will include two
significant road closures. In 2017, it's anticipated that the section of Flying Cloud Drive will be closed
from Spring Road(CSAH No. 4)to Charlson Road. In 2018, it's anticipated that the westerly section from
Spring Road to CSAH No. 101 in Carver County will be closed. This report proposes a schedule that will
reconstruct the Eden Prairie Road Extension Project concurrently with the Flying Cloud Drive(CSAH No.
61) closure west of Spring Road(CSAH No. 4).
Page 4
This report identifies properties deriving benefit from the proposed improvements. The proposed street and
storm sewer improvements described later in this report will provide benefit to the adjacent residential
properties, as well as the residential properties that take access off of Eden Prairie Road. The proposed
sanitary sewer and water improvements will provide benefit to the same residential properties described
above,together with the Lion's Tap restaurant site and adjoining rural property. The identified utility
improvements will provide the benefitting properties with the ability to connect to individual service lines;
obtain access to city utilities directly(or with mainline extensions)with proper agency approvals; or at the
time of future development for some of the larger parcels. Similar to the Eden Prairie Road South of Riley
Creek Feasibility Report—Amended August 2013 (I.C. 01-5537),the development potential(additional
lots) for each existing parcel is based on a general determination of potential developable or buildable areas
using a density of 2.0 units per estimated net buildable acreage. In addition,the Lion's Tap restaurant site is
a commercial site so an estimate of the residential equivalent connections(RECs)is assumed for benefit
purposes. For the identified Improvement Area,we estimate a total of 15 residential units including
potential developable units for the properties along or accessing Eden Prairie Road and the Lion's Tap
adjacent rural property. The Lion's Tap site is assumed to have an estimated 13 residential equivalent
connections (RECs). Later in this report,the proposed assessment rates will be described for each
benefitting component of the proposed improvements. The parcel acreage,potential units, estimated
assessments, connection fees, etc. is shown on the attached Preliminary Assessment Roll.
II. STREET IMPROVEMENTS
The proposed street improvements with the re-alignment of the Eden Prairie Road to Flying Cloud Drive
are shown on Figure No. 2. The existing street is a narrow roadway with deteriorating pavement, sharp
curves, steep grades and poor sight lines. The street grades are in excess of 14%without adequate storm
drainage or pedestrian/bicycle facilities. Because of its poor structural condition,this segment of roadway
is weight restricted to six tons per axle year-round. An improved street with adequate pavement structure,
storm drainage and pedestrian/bicycle facilities is needed to support the residential development that has
occurred in this area, as well as provide safer curves and flatter grades on a new alignment.
This segment of Eden Prairie Road is functionally classified as a minor collector. The recommended street
section is a 32-foot wide two-lane with concrete curb and gutter. A new eight-foot bituminous trail is
proposed along the east/south side that will extend the existing trail on Eden Prairie Road southerly to the
future trail along Flying Cloud Drive(CSAH No. 61)that is part of the County's project. The county's
CSAH No. 61 project, expected to be under construction starting in 2017,will provide an improved three-
lane county highway with a new ten-foot bituminous trail along the north side for the entire length of the
county's project. With the proposed city project,the intersection of Eden Prairie Road with Flying Cloud
Drive will shift approximately 400 feet to the west adding length to the roadway and thus lowering the
grade down the hill to a tolerable 10%. With the construction and re-alignment of the road, a combination
of retaining wall(s) and/or grading options will be reviewed to lessen the construction impacts along the
steep slopes.
The proposed street assessments for the adjacent and accessing properties along Eden Prairie Road will be
based on the cost of an equivalent 28-foot residential street with an eight-foot bituminous trail along the east
and south side of the road. The assessable street cost will include only the portion of the roadway and trail
from the north tie-in point on Eden Prairie Road(where the last improvement project ended)to a point
approximately 600 feet south along the new alignment. The remainder of the costs for the new roadway
and trail to Flying Cloud Drive, as well as the extra roadway width,retaining wall(s), and grading is
proposed to be a City cost.
Page 5
The estimated construction cost for the street and trail improvements, including the grading and retaining
wall costs, is $2,474,700. Including an estimated 25%for engineering, financing, and testing, etc., for the
city portion of the construction costs and 35% for the assessable portion(due to additional administration
and interim financing costs),the estimated total project cost for the street and trail is $3,106,400, as shown
in Table No. 1. The estimated project cost for 600 feet of an equivalent 28-foot street with an eight-foot
trail is$176,800. The balance of the street,trail, grading, and retaining wall costs (estimated at$2,929,600)
will be funded with Municipal State Aid funds.
The proposed street assessment rate is based on the potential of 13 residential lot units (as previously
described)that access this portion of the roadway. This is the most equitable method of distributing street
improvement costs due to the variable frontages, or lack thereof,of the benefitting properties. The
proposed assessment rate based on an estimated cost of$176,800 and 13 lot units is $13,600 per unit.
The proposed assessment for the street improvements for each parcel is shown on the Preliminary
Assessment Roll.
III. STORM DRAINAGE IMPROVEMENTS
The proposed storm drainage improvements and shared ponding facilities within Hennepin County right-of-
way are shown on Figure No. 3. The proposed storm drainage improvements along this section of roadway
will consist of structures and pipes within the right-of-way to convey a minimum 10-year frequency rain
event down the grade to Flying Cloud Drive. Treatment and infiltration requirements for the storm
drainage will be primarily accommodated within the county's project, although there may be some
infiltration required within the city's project limits. The treatment cost associated with Eden Prairie Road
drainage onto the county's project is not included in this report.
As shown in Table No. 1,the total construction cost for storm drainage is $497,600 with the estimated
storm drainage assessment cost at$39,500 which includes an additional 35%for engineering,
administration, interim financing,testing, etc. costs. The city's share of the storm drainage cost is
$458,100. The assessable cost includes the storm sewer infrastructure from the north tie-in point on Eden
Prairie Road to approximately 600 feet south where the assessable street portion ends. The storm sewer
infrastructure improvements for the rest of Eden Prairie Road and the treatment/infiltration facilities will be
funded with Municipal State Aid and/or storm water utility funds.
The proposed storm drainage assessment rate is based on the 13 potentially developable lot units. The
proposed assessment rate(based on an estimated cost of$39,500 and 13 lot units) is $3,040 per unit.
The proposed assessment for the storm drainage improvements for each parcel is shown on the Preliminary
Assessment Roll.
Page 6
IV. SANITARY SEWER AND WATERMAIN IMPROVEMENTS
The proposed sanitary sewer and watermain improvements are shown on Figure No. 4. The sanitary sewer
improvements include gravity sewer pipes, lift station, and a forcemain along Eden Prairie Road and Flying
Cloud Drive(CSAH No. 61)to serve the residents along Eden Prairie Road and the Lion's Tap restaurant
site with city sewer service. The improvements include gravity sanitary sewer pipes from the high point
near the north end of the Eden Prairie Road street improvements extending downhill toward Flying Cloud
Drive(CSAH No. 61)and then easterly toward the west side of the Lion's Tap site. A city-owned lift
station is proposed near the west side of the Lion's Tap site with a short gravity pipe extension further to the
east to effectively serve the existing sewer discharge from the restaurant site. The sewer improvements will
also include a forcemain that extends from the lift station alongside the gravity sewer pipe to the existing
sanitary manhole at the most northerly boundary of the street improvements. These improvements will
provide individual sewer services to some of the properties along Eden Prairie Road and the Lion's Tap
site,where practical. Other properties in the area may require further city sewer extensions or up-sized
service lines to accommodate future development or individual/combined service needs. The Metropolitan
Urban Service Area(MUSA) line meanders through the Improvement Area as shown on Figure No. 1. The
Lion's Tap restaurant site is outside the MUSA line but obtained Met Council and City Council approval to
connect to city utilities in 2014. However,there are other parcels within the Improvement Area that will
require additional Met Council and City Council approvals to access city sanitary sewer and water.
Since the proposed sanitary sewer improvements provide service to various properties both inside and
outside the MUSA line, as well as developable parcels,we propose that no sanitary sewer assessments be
levied at this time for the residential properties. Instead,we propose to charge a connection fee(s) at the
time of development or connection to service stubs at the prevailing rate for each lot unit. Some of the
parcels in the Improvement Area may require additional public infrastructure extensions to effectively serve
a future development. If that occurs,the connections fee(s) for individual service lines may not apply since
the developer would be constructing public infrastructure in lieu of connections fees. However,trunk
sanitary sewer assessments would still be levied at the prevailing rate at the time of development for all
properties.
The water improvements include watermain along Eden Prairie Road, Flying Cloud Drive and Spring Road
within the proposed city project and county project. The improvements will also provide individual
services to some of the properties along Eden Prairie Road and the Lion's Tap site,where practical. Other
properties in the area may require further city watermain extensions or up-sized service lines to
accommodate future development or individual/combined service needs. Similar to the sanitary sewer
improvements,we propose to charge a connection fee(s) at the time of development or connection to
service stubs at the prevailing rate for each lot unit rather than assessments. Some of the parcels may
require additional public infrastructure extensions to effectively serve a future development. If that occurs,
the connections fee(s) for individual service lines may not apply since the developer would be constructing
public infrastructure in lieu of connections fees. Similar to the sanitary sewer,trunk water assessments
would still be levied at the prevailing rate at the time of development for all properties.
Regarding the commercial restaurant site,we propose to charge connection fees based on the Met Council's
determination of residential equivalent connections(RECs) at the time of connection to the city sanitary
sewer and/or water. Based on estimates of square footage and seating capacity for the restaurant, it's
assumed for this report that 13 RECs would be charged at the time of connection. In addition,we would
propose that the Lion's Tap parcel be specially assessed for 50%of the lift station cost plus 100%of the
cost of the easterly 8"gravity sewer pipe extension(approximately 180 feet) and a manhole to effectively
locate the service stub for the restaurant. In addition to the construction costs of these items,the project
development costs (estimated at 35%for engineering, administration, interim financing,testing, etc.)would
Page 7
be added in order to determine the assessable project costs. The estimated assessment amount for these
improvements is $147,200. The majority of these costs are attributed to the 50% share of the lift station
costs. The rationale for the Lion's Tap site paying for 50%of the lift station costs is that extending the city
sanitary sewer system to serve the site results in additional gravity and forcemain sewer pipes. In addition,
a larger lift station is needed to accommodate the additional flow and vertical lift compared with just
serving the residential properties. At the time of connection to the sanitary sewer and/or water service
stubs,the Lion's Tap site is proposed to be charged a connection fee for each of the residential equivalent
connections or RECs(as determined by the Met Council). For the purpose of this report and as described
above,we are assuming 13 RECs for the restaurant site.
As per City Code Section 3.07, connection fees are used when parcels have not been previously assessed
for utilities or participated in the original construction costs. The current 2017 connection fee for both
sanitary sewer and water service is $20,641 per unit or REC. If a connection is made to either city sanitary
sewer or water service,the connection fee is split based on 60% for sewer and 40%for water connections,
respectively.
The proposed assessment and connection fees for the sanitary sewer and watermain improvements for each
parcel is shown on the Preliminary Assessment Roll.
V. PROJECT COST SUMMARY
Table No. 1 summarizes the estimated cost for the various components of the project. These costs are based
upon anticipated construction costs assuming adequate subsurface soil conditions, as well as a 10%
contingency, estimated engineering and testing costs, 9% administration fee, and interim financing costs.
Any right-of-way or easement costs associated with this project are not included in any cost estimates.
These costs will become project costs and will be funded with Municipal State Aid funds.
Any homesteaded properties that are generally un-developed will be granted a deferment of all assessments
except an equivalent single unit of street and storm drainage assessments until the property develops based
on the City's Special Assessment Policy. Non-homesteaded parcels will be granted a deferment on all
assessments until the time of development or connection. Since homesteaded and non-homesteaded
properties will be charged a connection fee at the time of development or connection to city utilities,the
exclusion policy(having a functional on-site system) for homesteaded parcels will not apply. The
commercial restaurant site will be assessed for the improvements described above and appropriate
connection fees at the time of connection to city utilities based on a final determination of residential
equivalent connections(RECs).
In addition to the assessments proposed in this report, each benefitted property is subject to trunk utility
assessments. Based on the City's Special Assessment Policy, it is proposed to levy trunk assessments in the
year subdivision/development approvals are granted to a property or the determination of lateral benefit.
For this project,the determination of lateral benefit will be at the time of connection. Homesteaded parcels
will be subject to a trunk utility(sewer and water) assessment of$520 for the first half acre,with the
balance of the developable acreage subject to the prevailing acreage rate(2017 rate= $8,117.00 per acre) at
the time of development or connection.
Page 8
This report proposes to apportion assessable project costs to identified benefitting properties on a unit or lot
unit basis or in the case of the commercial property,the actual cost of the identified improvements as
described previously. Potential units have been estimated for each of the benefitting properties that are
currently un-developed or under-developed based on a review of the properties and their development
potential using 2.0 units per acre, as well as taking into account existing topography. Units may be adjusted
for properties that receive approval of specific development plans prior to final assessment of the project
costs.
VI. CONCLUSIONS AND RECOMMENDATIONS
Based on this study, Improvement Contract No. 13-5844 is feasible, cost effective, necessary, and the
resulting benefit will equal or exceed the proposed assessments to the abutting and benefitting properties. It
is therefore recommended that the Eden Prairie City Council proceed with the project on a schedule similar
to the one suggested in this report.
Page 9
CITY OF EDEN PRAIRIE
NOTICE OF HEARING ON PROPOSED
PUBLIC WORKS IMPROVEMENTS
I.C. 13-5844
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that the Eden Prairie City Council will meet at the City Center, 8080
Mitchell Road, at 7:00 p.m. on to consider the making of the following described improvements:
I.C. 13-5844 — Street, Storm Drainage, Sanitary Sewer and Watermain improvements on the Eden
Prairie Road extension to Flying Cloud Drive (CSAH No. 61). The project includes grading,
pavement, curb and gutter, storm sewer, sanitary sewer, lift station, forcemain, watermain, and trail.
The area proposed to be assessed lies in Section 29,Township 116,Range 22.
The total estimated project cost is $4,485,300.
Pursuant to Minnesota State Laws, Section 429.011 to 429.111, the area proposed to be assessed for such
improvements is all that property within or abutting on the above described limits. Written or oral
comments relating to the proposed improvements will be received at this meeting.
By Order of the City Council
Kathleen Porta, City Clerk
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Publish:
Eden Prairie News
March 16 and March 23, 2017
Page 10
PROJECT SCHEDULE
(LC. 13-5844)
March 7, 2017 City Council to Receive Feasibility Report
March 9, 2017 Deliver Notice of Public Hearing to Eden Prairie News Newspaper
Publish March 16 and March 23,2017
March 21, 2017 Mail Notice of Public Hearing to Public
April 4,2017 Hold Public Hearing, Order Improvements and Preparation of Plans and
Specifications
December 12,2017 Approve Plans and Specifications and Order Advertisement of Bids
Advertise for Bids in Eden Prairie News Newspaper on January 18 and 25,
2018 and Finance and Commerce (or other appropriate publication) on
January 19 and 26,2018 (estimated)
February 8, 2018 Open Bids
February 20, 2018 Award Contract
November 2018 Substantial Completion
July 2019 Final Completion
October 2019 Final Assessment Hearing
Spring 2020 Assessments First Appear on Tax Statements
Page 11
TABLE NO. 1
ESTIMATED COSTS
EDEN PRAIRIE IMPROVEMENT CONTRACT NO. 13-5844
EDEN PRAIRIE ROAD EXTENSION TO FLYING CLOUD DRIVE
STREET and UTILITIES
Storm Sewer and
Street Drainage Water Total
Total Project Cost' $3,106,400 $497,600 $881,3004 $4,485,300
Total City Cost $2,929,600 $458,100 $734,100 $4,121,800(92%)
Project Assessment Cost2 $176,800 $39,500 $147,200 $363,500(8%)
Estimated Future a NA NA $645,600 $645,600 (14%)
Connection/Trunk Fees
Total Project Assessment
Cost&Estimated Future $176,800 $39,500 $792,800 $1,009,100(22%)
Connection/Trunk Fees
1 Includes construction, 10%construction contingency,and 25%engineering/testing.
2 Includes additional 10% beyond project development costs for financing and administration.
3 Based on assumed Lot Units/Residential Equivalent Connections as described in the report using the current
connection fee of$20,641 per unit and trunk assessment of$8,117 per acre. Prevailing rates apply at the time of
connection or development.
4Includes$266,800 for sanitary sewer and watermain improvements within Hennepin County CSAH No. 61 project.
Page 12
Print: 3/3/2017 11:20 AM
PRELIMINARY ASSESSMENT ROLL
EDEN PRAIRIE ROAD EXTENSION TO FLYING CLOUD DRIVE (CSAH 61)
EDEN PRAIRIE, MINNESOTA
I.C. 13-5844
PARCEL P.I.D. NO. OWNER HMSTD TRUNK GROSS FOOT POTENTIAL STREET(2.) STORM DRAINAGE (3.) SANITARY SEWER&WATER ESTIMATED
NO. Y OR N S &W AC NOTES UNITS (1.) UNITS AMOUNT UNITS AMOUNT UNITS/ CONNECTION FEE UNITS/ LEVIED TOTAL ASSESSMENT
REC's AMOUNT(4.) REC's AMOUNT(5.) (74
27 29-116-22-44-0032 Michelle Wolter Y N 2.48 (1.) (6.) (8.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 0 $0.00 $16,640.00
30 29-116-22-44-0012 Richard & Mary Lou Carlson Y N 0.49 (1.) (6.) (8.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 * 0 $0.00 $16,640.00
31 29-116-22-44-0005 Richard &Mary Lou Carlson Y N 0.73 (1.) (6.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 * 0 $0.00 $16,640.00
-
32 29-116-22-44-0014 Joel & Kelly Wiegert N N 1.45 (1.) (6.) 3 3 $40,800.00 3 $9,120.00 3 $61,923.00 * 0 $0.00 $49,920.00
32A 29-116-22-44-0017 Joel & Kelly Wiegert N N 0.21 (1.) (6.) 0 0 $0.00 0 $0.00 0 $0.00 * 0 $0.00 $0.00
33 29-116-22-44-0004 Dean & Karen Edstrom Y N 0.83 (1.) (6.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 0 $0.00 $16,640.00
33A 29-116-22-44-0018 Dean & Karen Edstrom Y N 0.13 (1.) (6.) 0 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00
33B 29-116-22-44-0019 Dean & Karen Edstrom Y N 0.21 (1.) (6.) 0 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00
34 29-116-22-44-0016 Dean & Karen Edstrom Y N 1.02 (1.) (6.) (8.) 2 2 $27,200.00 2 $6,080.00 2 $41,282.00 0 $0.00 $33,280.00
35 29-116-22-43-0003 Adam Buenz Y N 4.61 (1.) (6.) 2 2 $27,200.00 2 $6,080.00 2 $41,282.00 0 $0.00 $33,280.00
36 29-116-22-43-0006 Perry& Michelle Ryan N N 1.11 (1.) (6.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 0 $0.00 $16,640.00
37 29-116-22-43-0001 Dean Edstrom N N 1.18 (1.) (6.) 1 1 $13,600.00 1 $3,040.00 1 $20,641.00 0 $0.00 $16,640.00
40 29-116-22-44-0021 Bert A. Notermann N N 9.53 (1.) (6.) 2 0 $0.00 0 $0.00 2 $41,282.00 * 0 $0.00 $0.00
41 29-116-22-44-0020 Bert A. Notermann, Et Al N N 1.60 (1.) (6.) 13 0 $0.00 0 $0.00 13 $268,333.00 13 $147,200.00 $147,200.00
42 29-116-22-43-0041 City of Eden Prairie N N 2.55 0 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00
43 29-116-22-43-0042 City of Eden Prairie N N 16.58 0 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00
TOTALS 28 13 $176,800.00 13 $39,520.00 28 $577,948.00 13 I $147,200.00 $363,520.00
1. With the existing topography, potential units are based on a general determination of potential developable or buildable areas taking into account steep slopes and subdivision potential. For the commercial site(Parcel No. 41), potential units are estimated
Residential Equivalent Connections (REC's)
2. Based on an assessment rate of $13,600/lot unit for an equivalent 28'wide street.
3. Based on an assessment rate of$3,040/lot unit for storm drainage.
'-F. utility GUI II ICGLIUI I ICCJ VVIII UC GI IdI Ly. 0 CIL LI IC pi VdIIII ILy. I dLC dl LI IC LIII IC VI UCVCIVi.JI I ICI IL VI WI II ICULIVI I UdJCU VI I CIULUCII UCVCIUI./CU VI WI II ICULCU UI IILJ 1UI IILJ dl Ili IZCJIUCI IIIdi Ct..i UIVdICI IL 1/4-AA II ICGLIVI IJ IIZCL�J)dJ JI IUW CIIC CJ LII I ICILCU). t'.t IVUI IL IJ UdJCU VI I
rl I rrcn+
connection fee of$20,641 per unit/REC's. * (Connection Fees for identified parcels may be waived if public utility extensions are required for connection.)
5. Assessment for Parcel No.41 is based on the estimated cost of 50% of the lift station, 180 feet of 8"sanitary sewer pipe and 1 manhole(includes engineering, administration,financing, testing, etc.).
6. Subject to additional trunk assessments at the time of development or connection to utilities (at the prevailing rate).
7. Excludes future connection fees and trunk assessments.
8. Assessments for Parcel Nos. 27, 30 and 34 will be deferred with interest until time of development or connection. (For Parcel No. 27---due to previous street and storm drainage assessments with I.C. 01-5537) (For Parcel Nos. 30 and 34---due to the
adjacent homesteaded parcel being assessed for one unit of assessment)
Note: Homesteaded properties will be subject to a trunk sewer and water assessment of$520 for the first half acre with the balance of the parcel's developable acreage (if applicable)subject to the prevailing acreage rate for trunk assessments at the time of
development or connection. Any homesteaded parcel that has development potential will be assessed the equivalent of one full unit of assessment with the balance of the assessment deferred with interest until the time of development. Assessments for non-
homesteaded and vacant parcels will be deferred with interest until the time of development or connection.
K:Wdministration\Agenda Preparation\City Council Agenda Packet Items\2017\03.07.17\Public Works\Receive Feasibility Report\Preliminary Assessment Roll-Report
•
\ LEGEND
/7 \ \
ROAD IMPROVEMENTS
- _ - - - TRAIL IMPROVEMENTS
\ \
_ \ / i I ASSESSMENT BOUNDARY-EDEN PRAIRIE
\ ROAD,TRAIL&UTILITY IMPROVEMENTS
\ \ �_ MUSA LINE
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FEASIBIUTY ID:27 `*UTILITY IMPROVEMENTS SHOWN ON FIGURES 3&4**
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\ — _ _ _ — TRAIL IMPROVEMENTS
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EDEN Eden Prairie Road Improvements (IC# 13-5844)
PRAIRIE 02/28/2017
% v /I LEGEND
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— BENEFITING PROPERTIES
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EDEN Eden Prairie Road Improvements (IC# 13-5844)
PRAIRIE 02/28/2017
uv. ..n-r.•,n E.r.
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/ \ F PROPOSED SANITARY SEWER FORCE MAIN
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T ER: CITY OF EDEN PRAIRIE // ,// OWNER:EDSTROM ��� —
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Sanitary Sewer & Watermain Improvements FIG. 4
EDEN Eden Prairie Road Improvements (IC# 13-5844)
PRAIRIE 02/28/2017
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2017-
RESOLUTION ORDERING IMPROVEMENTS AND
PREPARATION OF PLANS AND SPECIFICATIONS
WHEREAS, a resolution of the City Council adopted the 7th day of March 2017, fixed the 4th day
of April 2017, as the date for a public hearing on the following proposed improvements:
LC. 13-5844: Eden Prairie Road Extension to Flying Cloud Drive(CSAH No. 61)
Street and Utility Improvements
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given,
and the hearing was held on the 4th day of April 2017, at which all persons desiring to be heard
were given an opportunity to be heard thereon.
NOW, THEREFORE,BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered.
3. The Planning Commission has reviewed the proposed capital improvement and reported in
writing to the Council its findings as to compliance of the proposed improvement with the
comprehensive municipal plan.
4. The City Engineer is hereby designated as the Engineer for this improvement, I.C. 13-5844.
He shall prepare plans and specifications,with assistance from SRF Consulting Group, Inc.,
for the making of such improvements.
5. The City Council declares its official intent to reimburse itself for the costs of the
improvement from the proceeds of tax exempt bonds.
ADOPTED by the Eden Prairie City Council on April 4, 2017.
Nancy Tyra-Lukens, Mayor
ATTEST: SEAL
Kathleen Porta, Clerk
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims April 04, 2017
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X.
Sue Kotchevar, Office of the Payment of Claims
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 252349 - 252509
Wire Transfers 1016549 - 1016634
Wire Transfers 6063 - 6073
Purchasing Card
City of Eden Prairie
Council Check Summary
4/4/2017
Division Amount Division Amount
100 City Manager 144 315 Economic Development 2,788
102 Legal Counsel 27,703 445 Cable PEG 979
110 City Clerk 193 509 CIP Fund 36,837
111 Customer Service 976 512 CIP Trails 216
112 Human Resources 6 522 Improvement Projects 2006 13,028
113 Communications 6,602 529 Shady Oak Rd-CR 61 South 9,210
114 Benefits&Training 1,029 531 Eden Prairie Road 2,837
131 Finance 2,261 532 EP Road Connect Flying Cloud 11,763
133 Planning 182 534 WEST 70TH ST.EXTENSION 47,251
137 Economic Development 165 804 100 Year History 10
138 Community Development Admin. 330 Total Capital Projects Fund 124,920
151 Park Maintenance 5,591
154 Community Center 5,236 601 Prairie Village Liquor 75,875
156 Youth Programs 250 602 Den Road Liquor 142,432
157 Special Events 275 603 Prairie View Liquor 96,285
158 Senior Center 895 701 Water Enterprise Fund 72,071
161 Oak Point Pool 5,981 702 Wastewater Enterprise Fund 344,469
162 Arts 1,065 703 Stormwater Enterprise Fund 9,201
163 Outdoor Center 332 Total Enterprise Fund 740,332
168 Arts Center 360
180 Police 6,001 803 Escrow Fund 59,699
184 Fire 4,745 807 Benefits Fund 477,174
200 Engineering 1,442 811 Property Insurance 987
201 Street Maintenance 3,527 812 Fleet Internal Service 31,792
202 Street Lighting 71,914 813 IT Internal Service 47,733
Total General Fund 147,204 814 Facilities Capital ISF 30,722
815 Facilites Operating ISF 6,545
301 CDBG 931 816 Facilites City Center ISF 29,864
312 Recycle Rebate 12 817 Facilites Comm.Center ISF 11,783
Total Special Revenue Fund 942 Total Internal Svc/Agency Funds 696,299
Report Total 1,709,697
City of Eden Prairie
Council Check Register by GL
4/4/2017
Check# Amount Supplier/Explanation Account Description Business Unit Comments
252469 333,073 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Wasterwater Collection Wastewater Svc Fee APR17
6070 250,537 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll Taxes
6068 165,482 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA
1016580 69,182 XCEL ENERGY Electric Street Lighting
252488 57,232 RIDGECREST EDEN PRAIRIE LLC Deposits Escrow
252461 56,879 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store
252387 47,251 MEYER CONTRACTING,INC Improvement Contracts WEST 70TH ST.EXTENSION
252383 37,156 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store
1016623 34,583 SRF CONSULTING GROUP INC Design&Engineering Escrow
1016598 30,733 WSB&ASSOCIATES INC Other Contracted Services Capital Maint.&Reinvestment
1016612 30,594 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Rehab
1016634 28,877 XCEL ENERGY Electric Water Supply(Wells)
1016622 28,060 SHI CORP Software IT Operating
252495 27,175 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store
252391 26,892 NELSON AUTO CENTER,INC Autos Police
1016606 26,635 CLAUDE'S CERAMIC TILE INC Other Contracted Services Facilities Capital
6072 23,429 EMPOWER Deferred Compensation Health and Benefits
252381 18,713 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store
252406 18,270 VALLEY RICH CO INC Equipment Repair&Maint Water Distribution
6071 17,134 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits
252402 15,539 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store
252487 14,195 REHBEIN'S AGRICULTURAL SERVICES Lime Residual Removal Water Treatment
252460 13,959 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store
252358 13,564 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Prairie View Liquor Store
1016608 13,524 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering
252480 13,331 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store
252424 13,265 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store
252386 11,951 MCCOMB GROUP LTD Other Contracted Services Prairie Village Liquor Store
252359 9,885 BREAKTHRU BEVERAGE MINNESOTA WINE&SPIR Liquor Product Received Prairie View Liquor Store
252508 9,493 HEWLETT-PACKARD COMPANY Computers IT Operating
6064 9,456 SELECT ACCOUNT HSA-Employer Health and Benefits
6073 9,456 SELECT ACCOUNT HSA-Employer Health and Benefits
252423 9,199 BREAKTHRU BEVERAGE MINNESOTA BEER LLC Liquor Product Received Den Road Liquor Store
1016626 8,792 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
252414 7,476 AIRGAS USA LLC Supplies-General Bldg Fitness/Conference-Cmty Ctr
252475 7,240 NORTHERN DEWATERING INC Equipment Repair&Maint Wasterwater Collection
1016576 7,191 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
252397 6,612 PRINT SOURCE MINNESOTA Advertising Prairie Village Liquor Store
252489 6,500 RIGHTLINE DESIGN LLC Other Contracted Services Communications
1016563 6,072 CENTERPOINT ENERGY Gas Den Road Liquor Store
252439 5,981 EDEN PRAIRIE SCHOOL Other Contracted Services Oak Point Operations
252408 5,540 WATCHGUARD VIDEO Autos Capital Maint.&Reinvestment
252509 4,743 VERIZON WIRELESS Other Contracted Services IT Operating
252393 4,529 NOKOMIS SHOE SHOP Clothing&Uniforms Utility Operations-General
252431 4,500 CLIFTONLARSONALLEN LLP Audit&Financial Finance
Check# Amount Supplier/Explanation Account Description Business Unit Comments
252396 4,051 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store
252444 3,998 FORD MOTOR CREDIT COMPANY Janitor Service Utility Operations-General
252459 3,790 IMPACT PROVEN SOLUTIONS Other Contracted Services Water Conservation
1016558 3,542 PARK SUPPLY OF AMERICA INC Repair&Maint. Supplies Facilities Capital
252395 3,468 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store
252505 3,130 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store
252361 3,088 CENTURYLINK Telephone City Hall-CAM
252410 3,083 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store
1016596 3,013 VINOCOPIA Liquor Product Received Prairie View Liquor Store
252388 2,953 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake
252499 2,952 TKO WINES,INC Liquor Product Received Prairie View Liquor Store
252384 2,820 JW MARRIOTT Travel Expense Fire
252352 2,802 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store
252502 2,788 VISUAL COMMUNICATIONS Other Contracted Services Economic Development Fund
1016560 2,662 VINOCOPIA Liquor Product Received Prairie View Liquor Store
252458 2,656 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store
1016610 2,529 GENUINE PARTS COMPANY Repair&Maint.Supplies Fleet Operating
252373 2,370 GREEN THUMB INC Improvement Contracts Eden Prairie Road
252377 2,357 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store
1016625 2,346 STREICHERS Clothing&Uniforms Reserves
252504 2,307 WELSH COMPANIES Other Contracted Services Property Insurance
252417 2,136 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store
1016600 2,105 ADVANCED ENGINEERING&ENVIRONMENTAL SE Equipment Repair&Maint Stormwater Capital
1016633 2,096 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store
252494 1,981 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store
252353 1,935 ARVIG Fiber Lease Payments IT Operating
252486 1,807 PRECISION FINISHING Signs Traffic Signs
252466 1,790 LEAGUE OF MINNESOTA CITIES Dues&Subscriptions Stormwater Non-Capital
1016589 1,781 HACH COMPANY Process Control Equipment Water Treatment
252360 1,779 CARVER COUNTY LICENSE CENTER Autos Police
1016620 1,726 PRAIRIE ELECTRIC COMPANY Operating Supplies Den Road Liquor Store
252464 1,547 KORTERRA,INC OCS-Leak Detection Utility Operations-General
252478 1,521 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store
252356 1,496 BERNICK'S WINE Liquor Product Received Prairie View Liquor Store
252506 1,437 XTREME INTEGRATION Hardware-Cabling Water Treatment
252492 1,290 SCHERER BROTHERS LUMBER CO Landscape Materials/Supp Park Maintenance
252481 1,259 PLASTIC BAG MART Liquor Product Received Prairie View Liquor Store
252398 1,211 RANDY'S ENVIRONMENTAL SERVICES Waste Disposal City Hall-CAM
252365 1,190 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store
6067 1,188 SELECT ACCOUNT Other Contracted Services Health and Benefits
252454 1,109 HENNEPIN COUNTY TREASURER Right of Way&Easement Engineering
1016584 1,084 BATTERIES PLUS Repair&Maint-Ice Rink Fire Station#4
252413 1,035 AIM ELECTRONICS Equipment Repair&Maint Ice Operations
252366 1,022 COSTCO Merchandise for Resale Fire
1016604 1,011 BOBBY&STEVE'S AUTO WORLD EDEN PRAIRIE Equipment Repair&Maint Police
252364 1,000 CITY OF EDEN PRAIRIE FIRE RELIEF Deposits Escrow
252440 990 EHLERS&ASSOCIATES INC Deposits Escrow
1016611 979 GRANICUS INC Equipment Repair&Maint Cable PEG
1016579 972 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store
1016621 934 REINDERS INC Operating Supplies Park Maintenance
Check# Amount Supplier/Explanation Account Description Business Unit Comments
252403 920 SPOK,INC. Pager&Cell Phone IT Operating
1016613 911 HANSEN THORP PELLINEN OLSON Other Contracted Services Capital Maint.&Reinvestment
1016557 900 MINNESOTA NATIVE LANDSCAPES Maintenance Contracts Stormwater Non-Capital
1016565 883 ESS BROTHERS&SONS INC Equipment Parts Stormwater Collection
1016581 871 ADAMS PEST CONTROL INC Contract Svcs-Pest Control City Hall-CAM
1016549 829 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fire Station#2
252442 815 ESSIS LORI Equipment Repair&Maint Wasterwater Collection
252498 788 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions
252399 780 RETROFIT COMPANIES,INC,THE Supplies-Electrical Fitness/Conference-Cmty Ctr
252435 778 CUMMINS NPOWER LLC Equipment Parts Fleet Operating
252382 757 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment
1016561 734 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store
1016601 721 AMERITRAK Equipment Parts Snow&Ice Control
1016572 720 PRAIRIE ELECTRIC COMPANY Building Repair&Maint. Water Supply(Wells)
252379 716 HOME DEPOT CREDIT SERVICES Supplies-General Bldg Fitness/Conference-Cmty Ctr
252420 712 BERNICK'S WINE Liquor Product Received Den Road Liquor Store
252497 710 STAPLES ADVANTAGE Office Supplies Police
252421 680 BMI GENERAL LICENSING Licenses,Permits,Taxes Arts
252470 680 MIDWEST SAFETY COUNSELORS INC Conference/Training Park Maintenance
1016603 666 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store
252500 660 URBAN LAND INSTITUTE Dues&Subscriptions Community Development Admin.
252362 637 CENTURYLINK Other Broadband Internet IT Telephone
1016609 633 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store
1016597 622 WENCK ASSOCIATES INC Design&Engineering Stormwater Non-Capital
1016570 607 METRO SALES INCORPORATED* Equipment Rentals IT Operating
1016599 606 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating
252445 600 FOUNDATION THE Other Contracted Services IT Operating
252372 576 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie View Liquor Store
1016618 564 NUCO2 INC Contract Svcs-Pool Pool Maintenance
1016631 545 WALL TRENDS INC Other Contracted Services Facilities Capital
252357 536 BLOOMINGTON SECURITY SOLUTIONS Equipment Repair&Maint Water Treatment
252371 525 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store
252380 524 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store
252422 523 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store
252369 515 FOY TIM Deposits-P&R Refunds Community Center Admin
1016602 509 ASPEN WASTE SYSTEMS INC. Waste Disposal Utility Operations-General
1016616 508 MENARDS Repair&Maint. Supplies Park Maintenance
252468 500 MARTIN-MCALLISTER Employment Support Test Organizational Services
1016555 498 HACH COMPANY Lab Supplies Water Treatment
252484 487 PRAIRIE EQUIPMENT COMPANY Repair&Maint.Supplies Water Distribution
252378 483 HOLIDAY INN&SUITES Travel Expense Fire
252400 472 RIEBLING CYNTHIA Deposits-P&R Refunds Community Center Admin
1016578 446 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services
252441 442 ENKI BREWING COMPANY INC Liquor Product Received Prairie View Liquor Store
252449 439 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store
1016552 413 BERRY COFFEE COMPANY Merchandise for Resale Concessions
1016617 386 METRO SALES INCORPORATED* Equipment Rentals IT Operating
252474 385 MUEHLBAUER,THOMAS G Other Contracted Services Community Band
1016590 377 PETERSON,ROBERT Travel Expense Water Treatment
1016632 367 WATSON CO INC,THE Merchandise for Resale Concessions
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1016568 360 KIDCREATE STUDIO Instructor Service Arts Center
1016615 353 HORIZON COMMERCIAL POOL SUPPLY Supplies-Pool Pool Maintenance
1016554 345 GREATAMERICA FINANCIAL SVCS Postage Customer Service
1016605 339 CDW GOVERNMENT INC. Hardware-Rpr&Mtc IT Operating
252491 339 SAFETY SIGNS Equipment Repair&Maint Wasterwater Collection
6069 321 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits
252419 319 BDS Contract Svcs-General Bldg Fire Station#1
252394 317 PAPCO INC Cleaning Supplies Fitness/Conference-Cmty Ctr
252443 314 FAST WATER PROMOTIONS LLC Training Supplies Aquatics Admin.
1016564 294 CONCRETE CUTTING&CORING INC Safety Supplies Park Maintenance
252370 275 FUNTIME FUNKTIONS LLC Other Contracted Services Special Initiatives
252351 270 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1016607 266 CONCRETE CUTTING&CORING INC Landscape Materials/Supp Street Maintenance
1016630 258 VIKING ELECTRIC SUPPLY Supplies-Electrical Fitness/Conference-Cmty Ctr
252415 250 AMAZING ATHLETES OF SOUTHWEST METRO Instructor Service Preschool Events
252368 237 E A SWEEN COMPANY Merchandise for Resale Concessions
252503 233 WACONIA BREWING COMPANY Liquor Product Received Den Road Liquor Store
252447 228 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General
252349 225 HABERLE,CARRI Deposits Escrow
1016574 223 SHERWIN WILLIAMS CO Repair&Maint.Supplies Park Maintenance
1016594 223 SCHWERM,JACKIE Mileage&Parking Customer Service
1016571 219 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store
252367 212 DIRECTV Cable TV Community Center Admin
6063 208 VANCO SERVICES Bank and Service Charges Wastewater Accounting
252448 207 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store
252411 200 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
252425 198 BROCK WHITE COMPANY LLC Small Tools Street Maintenance
252496 193 SOUTHWEST NEWS MEDIA Legal Notices Publishing City Clerk
1016553 189 FASTENAL COMPANY Repair&Maint. Supplies Water Distribution
1016566 188 FASTSIGNS Operating Supplies Gymnasium(CC)
252455 181 HENNEPIN COUNTY TREASURER Land Park Maintenance
252456 181 HENNEPIN COUNTY TREASURER Land Park Maintenance
252457 181 HENNEPIN COUNTY TREASURER Right of Way&Easement Engineering
1016569 180 MENARDS Operating Supplies Outdoor Center
1016591 180 PRINTERS SERVICE INC Contract Svcs-Ice Rink Ice Arena Maintenance
1016575 180 STREICHERS Clothing&Uniforms Police
252432 180 COMCAST Other Broadband Internet IT Operating
1016582 172 ALBERT,MICHAEL Travel Expense Water Treatment
6066 172 OPTUM HEALTH Other Contracted Services Health and Benefits
252404 170 STAPLES ADVANTAGE Office Supplies Customer Service
252375 167 HENNEPIN COUNTY MEDICAL CENTER EMS Supplies-EMS Supplies Fire
252412 165 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1016586 164 BUSINESS ESSENTIALS Office Supplies Utility Operations-General
252426 163 CENTURYLINK Other Broadband Internet IT Operating
252374 152 GS DIRECT Operating Supplies Engineering
1016585 151 BORG,STEVE Travel Expense Water Treatment
252465 150 LANO EQUIPMENT INC Equipment Repair&Maint Stormwater Collection
1016629 150 USA SECURITY Maintenance Contracts Water Treatment
252507 138 YAGER,AURORA Mileage&Parking Administration
1016624 136 STERICYCLE INC Other Contracted Services Police
Check# Amount Supplier/Explanation Account Description Business Unit Comments
1016592 134 QUALITY PROPANE Gas Public Works/Parks
252428 130 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations-General
1016556 125 LEVERSON,DEANNA Tuition Reimbursement/School Fitness Classes
252354 123 AVIAN ACRES Operating Supplies Outdoor Center
1016619 117 OENO'S DISTRIBUTION Liquor Product Received Den Road Liquor Store
1016551 110 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Den Road Liquor Store
1016583 110 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Den Road Liquor Store
252350 100 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
252416 100 APPELDOOM KENT Other Contracted Services Senior Center Programs
252472 100 MINNESOTA DEPT OF LABOR AND INDUSTRY Contract Svcs-Elevator Fitness/Conference-Cmty Ctr
252473 100 MOORE THERESA Refunds Water Conservation
252453 96 HENNEPIN COUNTY RESIDENT&REAL ESTATE Software Maintenance IT Operating
1016595 94 STOVRING,LESLIE Mileage&Parking Stormwater Non-Capital
1016559 94 SVOBODA,ANTHONY Travel Expense Fire
1016573 92 SHERWIN WILLIAMS Repair&Maint.Supplies Water Treatment
252409 88 WILD ONES Deposits-P&R Refunds Community Center Admin
252479 86 PETSMART Canine Supplies Police
252482 85 PLEAA Tuition Reimbursement/School Police
1016628 83 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services
252389 83 MINNESOTA WANNER COMPANY Equipment Parts Snow&Ice Control
1016567 81 GRAINGER Supplies-Electrical Fitness/Conference-Cmty Ctr
252418 80 AT&T MOBILITY Pager&Cell Phone Water Distribution
252401 75 ROHN INDUSTRIES INC Waste Disposal City Center Operations
1016587 72 FASTENAL COMPANY Small Tools Fleet Operating
252463 70 KEEPRS INC. Clothing&Uniforms Animal Control
252467 65 MAGC Awards Communications
252462 62 JOHNSTONE SUPPLY Building Repair&Maint. Water Treatment
252436 58 DIRECTV Other Contracted Services Police
1016593 55 SACKETT,MATTHEW Travel Expense Police
252376 50 HILDI INC Other Contracted Services Finance
252390 50 MPPOA Dues&Subscriptions Police
252427 50 CHOSE ROBIN Refunds Water Conservation
252490 50 ROHDE BENJAMIN Refunds Water Conservation
252493 48 SCHUG,DIANA Deposits-P&R Refunds Community Center Admin
1016550 48 ALBERS,JASON Travel Expense Fire
1016588 48 FIETEK,CHRIS Travel Expense Police
1016562 47 BIFFS INC Other Contracted Services Purgatory Creek Park
252476 46 OLSEN CHAIN&CABLE Repair&Maint. Supplies Wasterwater Collection
252452 46 HD SUPPLY WATERWORKS LTD Repair&Maint. Supplies Water Metering
252485 45 PRAIRIE KITCHEN Merchandise for Resale Concessions
252434 45 CUB FOODS EDEN PRAIRIE Training Supplies Reserves
252437 44 E A SWEEN COMPANY Merchandise for Resale Concessions
252450 40 GUNDERSON DEBRA A Deposits-P&R Refunds Community Center Admin
252355 39 AZADEGAN,HAMID Refunds Water Conservation
1016627 38 UPS Postage Administration
252438 37 EDEN PRAIRIE NEWS Dues&Subscriptions Communications
252477 33 OMEGA INDUSTRIES Operating Supplies Park Maintenance
252451 30 GUST,CORRINE Deposits-P&R Refunds Community Center Admin
252429 24 CLAUS,ROBERT Deposits-P&R Refunds Community Center Admin
252471 23 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water Distribution
Check# Amount Supplier/Explanation Account Description Business Unit Comments
252430 21 CLEAN N PRESS MTKA Clothing&Uniforms Police
1016577 21 UPS Postage Fire
252483 17 POWER UP PRODUCTS LLC Merchandise for Resale Concessions
252385 15 LATTIMORE ANDREW Mileage&Parking Aquatics Admin.
252363 10 CHRISTIAN BRIAN Other Revenue Historical Culture
252446 5 GOODNOW-WHEELER SUSAN AR Utility Water Enterprise Fund
252433 2 COMCAST Other Contracted Services Police
1,709,697 Grand Total
CITY COUNCIL AGENDA DATE:
SECTION: Reports of Council Members April 4, 2017
DEPARTMENT ITEM DESCRIPTION: ITEM NO.: XIV.A.1.
Office of the City Manager Resolution Supporting the "Wyland Mayor's
Challenge for Water Conservation"
Requested Action
Move to: Adopt the resolution supporting the Mayor's Challenge for Water Conservation.
Synopsis
The attached resolution is a commitment from the City of Eden Prairie to once again support
water conservation efforts by encouraging residents to participate in the Mayor's Challenge for
Water Conservation from April 1 to April 30, 2017.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2017-
RESOLUTION SUPPORTING THE
"NATIONAL MAYOR'S CHALLENGE FOR WATER CONSERVATION"
WHEREAS, the City of Eden Prairie is committed to increasing energy efficiency,
protecting its natural resources and encouraging water conservation; and
WHEREAS, the City of Eden Prairie can engage in efforts to inspire its residents to
become better environmental stewards; and
WHEREAS, the sixth annual National Mayor's Challenge for Water Conservation,
presented by the Wyland Foundation and Toyota—with support from the U.S. EPA
WaterSense, The Toro Company,National League of Cities, Conserva Irrigation and Earth
Friendly Products (makers of ECOS)—is a healthy, nonprofit competition for cleaner
communities, and a water use and pollution reduction competition between cities; and
WHEREAS, with the encouragement of their Mayors, residents may register their
participation in their city's Challenge online by making simple pledges to decrease their water
use and to reduce pollution for the period of one year, thereby assisting their cities to apply State
and Federal water conservation strategies and to target mandated reductions; and
WHEREAS, from April 1 to April 30, 2017, the City of Eden Prairie wishes to
encourage its residents to take the "Wyland Mayor's Challenge for Water Conservation"by
making a series of online pledges at mywaterpledge.com to reduce their impact on the
environment and to see immediate savings in their water, trash and electricity bills.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL of the City of Eden
Prairie:
I. The City of Eden Prairie agrees with and supports the "Wyland Mayor's
Challenge for Water Conservation."
II. The program is to be implemented from April 1 to April 30, 2017, through a
series of communication and outreach strategies, whether new or existing, to
encourage Eden Prairie residents to take the conservation challenge.
ADOPTED by the Eden Prairie City Council on this 4th day of April 2017.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk