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HomeMy WebLinkAboutCity Council - 01/03/2017 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,JANUARY 3, 2017 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room H(5:30) I. 2017 APPOINTMENTS AND COUNCIL CALENDAR Open Podium - Council Chamber(6:35) II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 3, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. SWEARING IN OF COUNCIL MEMBERS AHO AND CASE IV. OPEN PODIUM INVITATION V. PROCLAMATIONS/PRESENTATIONS A. SHERIFF STANEK B. LOCAL GOVERNMENT INNOVATION AWARD VI. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VII. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 6, 2016 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 6, 2016 VIII. REPORTS OF ADVISORY BOARDS & COMMISSIONS IX. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS C. ADOPT RESOLUTION DESIGNATING DEPOSITORIES CITY COUNCIL AGENDA January 3, 2017 Page 2 D. ADOPT RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS E. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE G. ADOPT RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2017 I. DECLARE EQUIPMENT AS SURPLUS AND AUTHORIZE DISPOSAL X. PUBLIC HEARINGS/MEETINGS XI. PAYMENT OF CLAIMS XII. ORDINANCES AND RESOLUTIONS XIII. PETITIONS, REQUESTS AND COMMUNICATIONS XIV. APPOINTMENTS A. RESOLUTION DESIGNATING OFFICIAL CITY NEWSPAPER B. RESOLUTION DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE EDEN PRAIRIE CITY COUNCIL IN 2017 AND APPOINTING ACTING MAYOR C. RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY D. RESOLUTION APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION CITY COUNCIL AGENDA January 3, 2017 Page 3 H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION I. APPOINTMENT TO I-494 CORRIDOR COMMISSION J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE K. APPOINTMENT OF ASSISTANT WEED INSPECTOR L. RESOLUTION APPOINTING MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES XV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Approve Subordinate Funding Agreement 08 for Local Work Construction with Metropolitan Council for the Southwest Light Rail Transit Project E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XVI. OTHER BUSINESS XVII. ADJOURNMENT ANNOTATED AGENDA DATE: December 30, 2016 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, January 3, 2017 TUESDAY,JANUARY 3, 2017 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. SWEARING IN OF COUNCIL MEMBERS AHO AND CASE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name,phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. V. PROCLAMATIONS/PRESENTATIONS A. SHERIFF STANEK B. LOCAL GOVERNMENT INNOVATION AWARD VI. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. 1M VII. MINUTES MOTION_Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 6, 2016 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 6, 2016 VIII. REPORTS OF ADVISORY BOARDS & COMMISSIONS IX. CONSENT CALENDAR MOTION: Move approval of items A-I on the Consent Calendar. ANNOTATED AGENDA January 3,2017 Page 2 A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS C. ADOPT RESOLUTION DESIGNATING DEPOSITORIES D. ADOPT RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS E. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE G. ADOPT RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2017 I. DECLARE EQUIPMENT AS SURPLUS AND AUTHORIZE DISPOSAL X. PUBLIC HEARINGS/MEETINGS XI. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). + XII. ORDINANCES AND RESOLUTIONS XIII. PETITIONS, REQUESTS AND COMMUNICATIONS XIV. APPOINTMENTS A. RESOLUTION DESIGNATING OFFICIAL CITY NEWSPAPER Synopsis: This designation is required on an annual basis. The Eden Prairie News has been the official newspaper since 2008 and for 27 years prior to 2003. The Sun- Current was the official newspaper from 2003 through 2007. MOTION: Move to adopt Resolution designating the Eden Prairie as the official City newspaper for the year 2017. ANNOTATED AGENDA January 3,2017 Page 3 B. RESOLUTION DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE EDEN PRAIRIE CITY COUNCIL IN 2017 AND APPOINTING ACTING MAYOR Synopsis: This resolution requires approval on an annual basis. MOTION: Move to adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2017 and appointing Councilmember the Acting Mayor. C. RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY Synopsis: This appointment requires approval on an annual basis. MOTION: Move to adopt the resolution appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary for calendar year 2017. D. RESOLUTION APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY Synopsis: This resolution requires approval on an annual basis. Public Works Director Robert Ellis served as the Director and Council Member Ron Case served as the alternate to the Suburban Rate Authority in 2016. MOTION: Move to Adopt Resolution designating as the Director and as the Alternate Director to the Suburban Rate Authority. E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES Synopsis: This appointment is approved on an annual basis. MOTION: Move to approve appointment of the Mayor as Delegate and Council Members as Alternates to the National League of Cities. F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION Synopsis: This appointment is approved on an annual basis. ANNOTATED AGENDA January 3,2017 Page 4 MOTION: Move to approve appointment of the Mayor to the Municipal Legislative Commission. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION Synopsis: This appointment is approved on an annual basis. Council Member Nelson served on the Southwest Cable Commission in 2016. MOTION: Move to approve appointment of to the Southwest Cable Commission. H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION Synopsis: This appointment is approved on an annual basis. Council Member Case served on the Eden Community Prairie Foundation in 2016. MOTION: Move to approve appointment of the Eden Prairie Community Foundation. APPOINTMENT TO I-494 CORRIDOR COMMISSION Synopsis: This appointment is approved on an annual basis. Councilmember Aho has served on the I-494 Corridor Commission since 2005. MOTION: Move to approve appointment of to the 1-494 Corridor Commission. J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE Synopsis: This appointment is approved on an annual basis. Council Member Butcher Wickstrom has served on the City and School Facilities Use Task Force since 2012. MOTION: Move to approve appointment of I to the City and School Facilities Use Task Force. K. APPOINTMENT OF ASSISTANT WEED INSPECTOR Synopsis: Each year the City of Eden Prairie is requested to appoint an Assistant Weed Inspector for the City under the requirements of Minnesota Statutes, Chapter 18.80 and 18.81. The responsibility of the Assistant Weed Inspector is to enforce the local and state weed ordinances. Jeff Cordes has been doing this inspection work for the past several years, and he is familiar with the City ordinance and state law. ANNOTATED AGENDA January 3,2017 Page 5 Under State Statute, the Mayor is the City Weed Inspector and appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties as required by Minnesota State Statute. MOTION: Appoint Jeff Cordes as Assistant Weed Inspector for the City of Eden Prairie. L. RESOLUTION APPOINTING MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES Synopsis: State statute states that three municipal trustees are to be appointed to the fire relief association. They must be: • One elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually • The chief of the municipal fire department Council Member Ron Case and Finance Manager Sue Kotchevar have served on the Fire Relief Association from 2013-2016. The appointment of the Fire Chief is automatic according to statute. MOTION: Move to adopt the resolution appointing and to the Eden Prairie Fire Relief Association. XV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment Synopsis: The Board and Commission process typically begins in early January and wraps up with new member orientation in March. Staff proposes the following scheduled for 2017 recruitment: January 11 Application process opens February 6 Application deadline February 28 Commission candidate interviews March 7 Council appoints commissioners Late March Commission orientation MOTION: Move to approve the attached timeline for recruitment of Board and Commission candidates and set February 28 as the date for commission interviews. D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR ANNOTATED AGENDA January 3,2017 Page 6 1. Approve Subordinate Funding Agreement 08 for Local Work Construction with Metropolitan Council for the Southwest Light Rail Transit Project Synopsis: This agreement provides for the funding of locally requested improvements as part of the Southwest Light Rail Transit Project (SWLRT) project and to ensure Eden Road is reconstructed as planned. The majority of the costs encompassed within this agreement were contemplated with Resolution 2015-112 which was approved by the City Council on November 15, 2015 and are accounted for in the City's 2017-2026 Capital Improvement Plan. Background Information Eden Prairie has been working with Metropolitan Council on the following locally requested improvements in conjunction with the Southwest Light Rail Transit Project: • Upgrading standard catenary poles to decorative tapered, tubular poles in selected locations. • Installation of foundations and conduit to enable the installation of decorative street lights along Eden Road. • Upgrading standard fencing(either chain link or post and cable) to decorative fencing in selected locations. • Streetscape enhancements along Eden Road. • Bridge pier aesthetic enhancements to selected piers on the Prairie Center Drive, Valley View Road, and Shady Oak Road bridges. The aesthetic enhancements also include pier accent lighting for the Prairie Center Drive bridge. • Plaza, amenity, landscaping, and streetscaping enhancements at the Southwest, Golden Triangle and City West station sites. • Extension of Technology Drive reconstruction. • Extending or adding casing for watermain and sanitary sewer. • Reconstruction of sanitary sewer along Eden Road, Flying Cloud Drive, and Technology Drive. • Realignment and upsizing of storm sewer pipe to divert existing Glen Lane drainage to a proposed stormwater BMP rather than a direct outflow into Lake Idlewild. These improvements were identified as locally requested improvements because constructing them in conjunction with the SWLRT project provided either the best or only opportunity to cost effectively construct the improvements. The City Council previously approved design agreements with Met Council for each of the improvements identified above. Met Council has since integrated designs for each of these improvements into the SWLRT design plans and has prepared cost estimates for the work which have been reviewed by city staff. Approval of SFA 08 provides for the construction of these improvements concurrent with SWLRT construction. In addition to the $4,552,536 in improvements included in this agreement (items listed above) the City will be directly responsible for approximately $600,000 in additional expenses (procurement of bridge form liners, street ANNOTATED AGENDA January 3,2017 Page 7 lights, bike racks,plantings etc.) to fully complete the identified project enhancements. With this agreement the City is also agreeing to provide $2,500,000 in funding to ensure Eden Road is reconstructed to include wide sidewalks/ trails, boulevard areas, two travel lanes and two parking lanes and that no other improvements currently proposed within the Eden Prairie segment of the SWLRT project are de-scoped due to budget constraints. In exchange for providing this funding the City expects the support of the Metropolitan Council in the eventual construction of a Town Center LRT Station. All of the costs and improvements identified in this agreement with the exception of the storm sewer, sanitary sewer, and watermain improvements were identified in Resolution 2015-112 (Resolution of Intent to Fund Local Improvements within the Eden Prairie Segment of the Southwest Light Rail Transit Project) which was approved by the City Council on November 15, 2015. Since the approval of the resolution the specific scope and definition of the improvements has been modified and refined to what is described above. Financial Implications This total agreement is for$7,052,536. These costs along with design costs and the approximately$600,000 in additional costs the City will be directly responsible for have been budgeted in the 2017-2026 Capital Improvement Plan. At this time the total expenses associated with the SWLRT project closely match what is budgeted for in the Capital Improvement Plan. Funding sources for these improvements include Municipal State Aid, Transportation Fund, Economic Development Fund, Capital Maintenance and Reinvestment Fund, Storm Water Utility Fund, Water Utility Fund, and Sewer Utility Fund. Payments will be made in 2017, 2018, 2019, and 2020 as specified by the payment schedule in the agreement. This payment schedule is compatible with the availability of funding as planned in the Capital Improvement Plan. MOTION: Move to approve Subordinate Funding Agreement 08 for Local Work Construction with Metropolitan Council for the Southwest Light Rail Transit Project. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XVI. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,DECEMBER 6, 2016 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief James DeMann, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Jan Curielli GUESTS: Rep. Jenifer Loon, Rep. Paul Rosenthal, Representative-Elect Laurie Pryor, Senator Melisa Franzen, Senator-Elect Steve Cwodzinski Workshop-Heritage Room H(5:30 PM) I. LEGISLATIVE UPDATE Representative Rosenthal and Senator Franzen were not present. Representative Loon arrived late. Getschow commented this is the fourth or fifth year the City Council and City staff have met with our legislative delegation to discuss issues coming up in the legislature this year that are germane to Eden Prairie. He said Eden Prairie is a member of the Municipal Legislative Commission(MLC) along with other suburban communities that have a similar character and interests. He noted he serves on the committee that puts the legislative platform together for the MLC. He reviewed the following issue areas identified as priorities for the 2017 Legislative Session by Eden Prairie and the (MLC): • Promote accountability and transparency in the State/Local fiscal relationship; • Invest in transportation and jobs; • Support local control. Getschow said one of the biggest concerns for Eden Prairie is that we do not receive Local Government Aid(LGA) even though there are many cities that are very similar to Eden Prairie that have rich tax bases that do receive LGA. We believe property tax relief should be directed to the taxpayers. He said the State does not need to put automatic increases on LGA, and the legislature should look at the formula for LGA. Other concerns for Eden Prairie are roads,bridges, transit, (including the Southwest Light Rail Transit (SWLRT)project), and investment in highways. Eden Prairie has been able to tap into the State job investment funds to help with job growth; however, there have been some cuts made to those programs. He said support of local control for cities is very important. Eden Prairie has one of the most modest budget increases in the area, and we know how to provide services without artificial mechanisms. Other issues include common sense changes to the Data Practices Act, water City Council Workshop Minutes December 6, 2016 Page 2 and stormwater issues and Sunday liquor legislation. The City of Eden Prairie operates the liquor operation here, and allowing another day for sales just spreads six days' sales over seven days. We believe the benefit of Sunday sales does not outweigh the extra costs of operation. Getschow said another concern is the need for a railroad quiet zone for the railroad crossings in Eden Prairie. The City Council has had an open podium request for railroad quiet zones. He noted St. Louis Park is trying to get funding for a quiet zone. Ellis said there are four railroad crossings in the City. A group of 75 concerned residents in Eden Prairie have petitioned for a railroad quiet zone. They believe the use of horns at railroad crossings has a negative effect on property values. Staff has met with the railroads and MnDOT about the need for a railroad quiet zone. He noted the Federal Highway Administration will require horns to be used at the Hwy 101 crossing. In order to implement the railroad quiet zones, gates and circuitry need to be upgraded at a cost of$1.1-1.2 million, and that cost is prohibitive for the City. He said railroad quiet zones have been implemented in other cities, such as Minnetonka. Representative Loon arrived at 5:48 PM. Ms Pryor asked if such quiet zones are entirely funded through bonding from the State. Ellis replied that was his understanding. Getschow said staff would get more information about the funding concerns. Mr. Cwodzinski said he talked to some of the Council Members during the campaign, and he considers Eden Prairie a poster child for a place that does things right. He said he needs to do more research on Sunday liquor sales, but the tone of his conversations with people has been that they want the Sunday sales. In reviewing the figures on LGA, it is glaring that Minnetonka and Eden Prairie don't get such aid. He wanted to do more research on that as well, but will listen to what Eden Prairie has to say about that. Tyra-Lukens asked for an update on LGA. Getschow said Eden Prairie does not receive LGA, and the vast majority of metropolitan cities do not receive it. The MLC cities do not want to see increases in LGA, but are concerned about the formula used. Much of the formula has to do with the amount of housing built before 1970, so older communities benefit. He said fiscal disparities is a different subject, and Eden Prairie is the No. 2 giver to that program. Case noted basing the formula for LGA on pre-1970 housing means that cities that don't need it, such as Edina, are receiving LGA. Ms Pryor said this is her first public event since the election. One of the benefits of her campaign was that she got to know both Eden Prairie and Minnetonka better. She said Eden Prairie is an impressive city. She does not have her committee assignments yet, but she believes we need a long term plan for transportation that includes looking at new technology coming up. We need to make sure not to leave some populations out, including low-income seniors who may not be able to drive. We also need to identify the laws on the books that affect the transportation needs. She thought that is something the State can do to foster the transportation system. She is also concerned about funding for schools. She is a proponent of consumer choices on liquor sales, but we should see what can be done about the impact at the city level. She noted she needs to learn more about that issue. City Council Workshop Minutes December 6, 2016 Page 3 Getschow said we may be able to get information on our residents' opinions on Sunday liquor sales through the 2018 Quality of Life survey- the 2016 survey is currently underway. Nelson noted we would have to increase taxes 3% if not for the revenue from the liquor stores. Case said the Council has to represent the people, so there is still a possibility that people want the luxury of Sunday sales. We have been very wise in not using the liquor revenue in our General Fund, rather we consider that revenue to be a capital fund. Ms Pryor asked about the impact on the liquor sales from the new,big competitors. Aho said we are always reviewing that information. Ms Loon said it is too early to project what will happen in the legislative session, and it may not be easier to pass legislation. There is work to do on the things that did not get accomplished in the last session, such as transportation. She was hopeful they will pass the transportation bill, and SWLRT and other projects will be key components of that bill. Her office will be doing a survey of people she represents. There are a lot of considerations about transportation and how to go about accomplishing those. She believed we will have to be creative in how we accomplish this. In regard to local control, she did not believe it is in the best interest of the State to tell local governments how much to levy. She said she would like to reduce the number of agencies involved with water quality and would welcome specific suggestions on that subject. There is a lot of overlap with the agencies involved, and it gets very confusing. Getschow said the issue from the city perspective is stormwater. He noted there are three Watershed Districts within Eden Prairie. Each of the three Watershed Districts has different rules, and their rules are being changed. Many developers, as well as the City, have to get approval for projects. We don't know where we stand, and it can be a difficult path to take for developers. We have not had as many issues with the State agencies,but we have encountered some resistance on stormwater from the Watershed Districts. Aho noted the Watershed Districts have taken a different approach in the last few years where they become more of a rule-making body. Developers now have to get approval from the Watershed Districts as well as the City. Getschow said we tried to work with one of the Watershed Districts to administer their rules; however, they want to be able to approve permits and variances. That presents an issue because it slows down response times for the permits and variances. Aho noted the Watershed Districts have levying capabilities, and we, as a city, thought we had authority to set rules. Ms Pryor asked the names of the three Watershed Districts. Ellis replied the Riley Purgatory Bluff Creek Watershed District is the largest and covers about 60% of Eden Prairie. Nine Mile Creek Watershed District is the next largest, and the Lower Minnesota River Watershed District covers the southern boundary of the City. Case said we agree with Watershed District protection,but they are appointed and have more power than elected officials. He said the Watershed Districts have been empowered to be legislatively abusive if they exercise the full extent of their power and block development. City Council Workshop Minutes December 6, 2016 Page 4 Aho noted Eden Prairie wants to honor the Watershed Districts' goals in terms of water quality, but it is difficult that they are taking over that role. Nelson noted this affects a lot of people who live close to a wetland area. Ms Pryor asked if the changes made to the statutes that made the shift can be identified. Ellis replied they can. Getschow said the County Board appoints these positions. Ms Loon said she would want to follow up on this and get more specifics. Aho distributed a brochure about the I-494 Corridor Commission and said Eden Prairie is part of the five-member joint powers Commission. The Commission focuses on transportation issues for the five cities; however, those issues also affect the greater metropolitan area and the State. He said the most critical issue at this time is the I-494/35W project. That intersection was built in 1959 and was designed to handle a much lighter traffic load. At this point it is the busiest intersection in the State. MnDOT does not have the funding to redo it and has set up the project to be done in two phases. The Commission is focused on trying to push that project forward because it is critical to the five communities and to many others state-wide. The Commission runs a Transit Management Organization (TMO)that focuses on providing residents and businesses ways to get people around more effectively. They organize car pools and other alternative modes of transportation to help reduce the load on the roadways. The Commission received one-time State funding that helped their work; however, they are looking at the State legislature to get more funding. Ms Pryor asked for examples of how the TDM services are accomplished. Aho replied the Commission works with local businesses to help develop transportation plans. They meet with the businesses to help organize car pools, get metro passes, hold commuting events, and develop van pools. They also prepare customized bus routes for individuals. The Commission worked with Best Buy and United Health Group on transportation issues. He said there is a lot of relationship building work by the Commission, and they have been very successful. Tyra-Lukens said she wanted to speak about Southwest Transit, which is funded through a joint powers agreement with Chanhassen and Chaska. Property tax dollars were used to fund that service until 2001. While Eden Prairie is excited about the SWLRT, we are also very protective of Southwest Transit, which provides a different type of ride than does light rail. Southwest Transit provides a commuter-type experience with direct rides downtown, but does not provide service on weekends or in the evening. We want to see the Southwest Transit service continue. She said there have been some threats to the opt-out option over the past few years. Nelson commented that the Speaker of House somehow got the idea that Eden Prairie did not want the SWLRT, and she would like to see that idea changed. She believed the State will have to put in some funding to make the SWLRT project go ahead. Tyra-Lukens thanked the legislators for coming to the meeting. She said any of the Council Members would be available to talk to the legislators or to get them hooked up with the right person. City Council Workshop Minutes December 6, 2016 Page 5 Open Podium - Council Chamber II. OPEN PODIUM III. ADJOURNMENT UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,DECEMBER 6, 2016 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow added Item VIII.J to the Consent Calendar. He said the item on goldenrod paper is a list of applications for licenses in the City. MOTION: Aho moved, seconded by Case, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 15, 2016 MOTION: Nelson moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday,November 15, 2016, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY,NOVEMBER 15, 2016 MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday,November 15, 2016, as published. CITY COUNCIL MINUTES December 6, 2016 Page 2 Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. APPROVE SECOND READING OF ORDINANCE NO. 29-2016 AMENDING CITY CODE CHAPTER 11 RELATING TO BUILDING MATERIALS AND ARCHITECTURE AND ADOPT RESOLUTION NO. 2016-119 APPROVING SUMMARY ORDINANCE FOR PUBLICATION B. APPROVE SECOND READING OF ORDINANCE NO. 30-2016AMENDING CITY CODE CHAPTER 11 RELATING TO SCREENING AND LANDSCAPING AND ADOPT RESOLUTION NO. 2016-120 APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. AWARD CONTRACT FOR BUILDING ASSESSMENTS AT CAMP EDEN WOOD TO MACDONALD & MACK ARCHITECTS D. DECLARE EQUIPMENT OBSOLETE AND AUTHORIZE THE CITY TO DISPOSE OF SURPLUS PROPERTY E. APPROVE DECLARATION OF RESTRICTIONS AND COVENANTS ON CITY OWNED PARCEL PID 12-116-22-24-0002 FOR WETLAND REPLACEMENT F. APPROVE WETLAND AND CREEK BUFFER MAINTENANCE AGREEMENT WITH RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR RILEY CREEK REPAIR AT DELL RD. PROJECT G. AWARD 2017 CONTRACTS FOR WATER TREATMENT CHEMICALS H. APPROVE CONTRACT FOR PURCHASE OF CATERPILLAR GP25N5 FORKLIFT CONTINGENT UPON APPROVAL OF 2017 BUDGET I. APPROVAL OF CITY MANAGER SALARY PER STATE SALARY WAIVER APPROVAL J. CLERK'S LICENSE APPLICATION LIST MOTION: Case moved, seconded by Aho, to approve Items A-J on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS CITY COUNCIL MINUTES December 6, 2016 Page 3 A. PRESTIGE DAYCARE by Shingobee. Request for Site Plan Review on 3 acres of Un-Platted Land within the 35-acre Parcel of Metropolitan Airports Commission(MAC) Owned Property Getschow said this is a site plan review for three acres of the un-platted land on a 35- acre parcel owned by the MAC located on the southeast quadrant of Pioneer Trail and Mitchell Road. The applicant is proposing to construct and operate a daycare facility. This property was rezoned to Airport-Commercial in 2014. The proposed building complies with all site plan and architectural design requirements of the City code. No waivers or variances are being requested with this project. John Fanning, representing Shingobee, gave an overview of the project. He said the project is a joint venture with the MAC. The improvements will be made to three acres on the northern portion of the site, and the building will be about 11,000 square feet. The focus for the facility will be on infants to kindergarten ages, with hours from 6:30 AM to 6:30 PM, Monday through Friday. Aho asked what kind of traffic would be generated by the daycare facility. Mr. Fanning replied traffic would be generated by drop-offs and pickups with some additional traffic during the day for the part time children. He noted it would be about the same or less than an office use would be on the site. Nelson asked if parking would be adequate were the facility to become a different use at a later date. Jeremiah said they have some flexibility, but parking is generally tied to the use of the building in the development agreement. There might have to be changes made to the site or the building if there were to be another use in the future. Nelson asked if there will be trees in the parking lot. Jeremiah believed they are meeting the City's requirements for 5% landscaping in the parking lot and that includes trees. Mr. Fanning said there are trees, and they have discussed the parking concerns with the MAC. They are using 1-1/2 acres of the three acres, so there is an area where parking could be increased if necessary. Case asked if we are approving the number of trees on the site plan but not the placement. He asked how we delineate the property from the City's ballfields and if we are looking at screening detail on the plans tonight. Jeremiah said they do have landscaping plans. The improvements shown would be our expectation, and this would be the time to raise concerns. She understood there is screening of the park property. Mr. Fanning said there is a decorative fence planned for the area by the playground. Case said a few neighbors were concerned about the brightness of the area around the day care facility developed on City-owned property near the fire station. There was a lot of lighting at night when no one was at the facility. He asked if staff has looked at that level of detail. Jeremiah said there are limits on the intensity of lighting at the property line. Staff will double check and make sure that issue is covered by the time of second reading. Jeremiah noted signage is not part of this CITY COUNCIL MINUTES December 6, 2016 Page 4 package. Mr. Fanning said they have gone through the review process with the FAA for the building as well as for lighting and fences. There were no comments from the audience. MOTION: Aho moved, seconded by Case, to close the public hearing, and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 5-0. B. FIRST AND SECOND READINGS OF ORDINANCE 31-2016 UPDATING FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION NO. 2016-121 APPROVING SUMMARY ORDINANCE FOR PUBLICATION Getschow said the Council needs to set the fees for the next year at the last Council meeting for the year. This public hearing has to do with fees set by ordinance. Because both first and second reading will be done tonight, this action does require a unanimous vote by the City Council. These fees are related to building code, building inspection and development fees. He noted there are modest inflationary increases in the fees. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing; to approve first and second readings of Ordinance No. 31-2016 updating the fee schedule for administration of official controls; and to adopt Resolution No. 2016-121 approving the summary for publication. Motion carried 5-0. C. 2017 FEE SCHEDULE FOR CITY SERVICES (RESOLUTION NO. 2016-122) Getschow said this item covers all the City fees set by resolution. This action does not require a public hearing,but for the past several years we have chosen to hold a public hearing for any increase or change in a City fee. These fees include Community Center membership, daily usage fees, fees for copies, fees at the City cemetery, and various other fees. The fees are evaluated by each division in the City and are brought forward to the City Council. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Aho, to close the public hearing, and to adopt the 2017 Fee Resolution No. 2016-122. Motion carried 5-0. D. CERTIFYING 2017 PROPERTY TAX LEVY, ADOPTING 2017 BUDGET, AND CONSENTING AND APPROVING 2017 HRA TAX LEVY (RESOLUTION NO. 2016-123) Getschow said this item will certify the 2017 tax levy, adopt the 2017 budget and CITY COUNCIL MINUTES December 6, 2016 Page 5 approve the 2017 HRA tax levy and budget. Notice was provided by Hennepin County to each property taxpayer in the City well before the date of this meeting. Finance Supervisor Wilson gave a PowerPoint presentation about the 2017 budget. She reviewed the purpose of tonight's public meeting and the schedule for other public meetings about 2017 budgets, including Hennepin County, the Eden Prairie School District and the Metropolitan Council. She noted there is a 2.7% increase proposed in the total City budget, a 2.8% increase in General Fund revenues, and a 2.7% increase in General Fund expenditures. She reviewed the debt levy summary and noted the total debt levy will decrease by 0.4%. She said the total property tax levy will increase 2.8% and reviewed the property tax impact on residences, apartments and commercial properties. She said the monthly cost of City services for a median value home in 2017 would be $99.50. Getschow reviewed the process used to put together the budget for 2017. He noted the Quality of Life survey is coming up soon, and that will show the expectations of our community. He reviewed the goals for the 2016-2017 budget: • Enhance service levels in public safety and the maintenance of infrastructure; • Preserve all other city service levels and resources; • Sustain current levels of employee morale and engagement; • Continual review for service efficiencies and innovations; • Continue to improve Eden Prairie's relative position to fiscal comparisons with comparable cities; • Preserve Eden Prairie's exceptional image internally and externally; • Enhance Eden Prairie's sense of community. Getschow reviewed the 2017 city tax levy comparisons and noted Eden Prairie is in the lower 15-20% of all cities in the metropolitan area included in the comparisons. He said Eden Prairie does not receive any State aid except for Police and Fire pensions. He noted Eden Prairie is currently the No. 2 contributor to the regional fiscal disparities program, and our property taxes on a median value home would be 9% less if there were no fiscal disparities contributions. He said the 2017 budget maintains high levels of excellent service to 62,000 residents and 2500 businesses at a reasonable cost. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-123 certifying the 2017 Property Tax levy to be $35,711,841; to approve the 2017 Budget of$47,130,983 as reviewed by the Council; and to consent and approve the 2017 HRA Tax Levy and Budget of$200,000; and to close the public hearing. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Aho moved, seconded by Nelson, to approve the payment of claims as CITY COUNCIL MINUTES December 6, 2016 Page 6 submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom, Case,Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution No. 2016-124 Authorizing Issuance of$4,090,000 General Obligation Bonds, Series 2016A (Water Tower Recoating & West 7011 Improvements Getschow said there is a need to issue some general obligation bonds for projects completed in 2016. Bruce Kimmel, representing Ehlers & Associates, reviewed the bond issuance. He noted there will be no levy impact from the bond issue. He reported there was aggressive bidding for the bond issuance which resulted in an interest rate just under 2.3%. He said this item also includes refunding of some 2008B bonds, which will save almost $100,000 in debt service. He said Moody affirmed the City's Aaa rating, and Standard&Poor's gave the City an AAA rating. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-124 authorizing issuance, awarding sale,prescribing the form and details and providing for the payment of$3,940,000 General Obligation Bonds, Series 2016A. Motion carried 5-0. 2. Resolution No. 2016-125 Approving the 2017 to 2026 Capital Improvement Plan Getschow said the Council has spent time in workshop meetings this year discussing the 2017 to 2026 Capital Improvement Plan (CIP). Finance Manager Kotchevar reviewed the objectives of the of the plan and the capital policies. A total of$276,000,000 in projects is planned for the ten-year period, of which over$188,000,000 is for public works projects. She reviewed the funding sources for the CIP projects and noted no new tax levy for debt will be needed until 2024. MOTION: Case moved, seconded by Nelson to adopt Resolution No. 2016-125 approving the 2017 to 2026 Capital Improvement Plan. Motion carried 5-0. CITY COUNCIL MINUTES December 6, 2016 Page 7 C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR 1. Approval of Design Guidelines (Resolution No. 2016-126) Jeremiah said City staff has had ongoing discussions with the Planning Commission and the City Council regarding the Design Standards initiative. Several ordinances associated with the design guidelines have received second reading from the Council. Tom Dobbs, representing Hay Dobbs, said the guidelines are meant to help developers and architects understand the design standards. Both building design guidelines and landscape and site design guidelines are included in the design standards. He commented the document is a very usable tool to help developers in the City. Tyra-Lukens commented she thought the timing of this is really good as development comes along with the SWLRT and as redevelopment occurs in the community over the next 10-15 years. She asked if this will go into effect immediately and if it is just guidelines. Jeremiah replied it would be effective immediately. She noted staff have been negotiating to most of these standards, so it will be good to have an adopted document to share with the development community. Butcher Wickstrom commented this is a wonderful document and reflects the values of the residents of Eden Prairie, the staff and the City Council. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve Resolution No. 2016-126 adopting the Eden Prairie Design Guidelines document dated November 28, 2016. Motion carried 5-0. D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Nelson noted the Council accomplished a lot of work tonight. It represented the culmination of a lot of work and thanked staff for doing a great job in bringing it all together. XVI. ADJOURNMENT CITY COUNCIL MINUTES December 6, 2016 Page 8 MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:15 PM. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.A. Christy Weigel, Clerk's License Application List Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Motion: Approve the licenses listed below Temporary Liquor 2017 Renewal Licenses Organization: City of Eden Prairie Event: Wine/Beer Tasting Precious Metal Dealer License Date: Thursday February 23, 2017 Marquis Jewelers, Inc Place: Garden Room DBA: Wedding Day Diamonds 8080 Mitchell Road Organization: City of Eden Prairie Commercial Kennel Event: Wine/Beer Tasting Hound Dog Pet Hotel Date: Thursday April 13, 2017 Place: Garden Room PetSmart#458 8080 Mitchell Road DBA: PetsHotel Private Kennel Mary Lou Carlson Kimberly Donahue Kyle Mjoen Nancy Parker Jamie Stoia Annette &John Thayer Ann Thelemann - 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.B. Sue Kotchevar, Office of the A Resolution Authorizing City Officials to City Manager/Finance Transact Banking Business Requested Action Move to: Adopt the resolution authorizing the persons holding the office as Mayor, Manager and Treasurer or Deputy Treasurer to act for the City of Eden Prairie in the transaction of any banking business with the official depositories. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS BE IT RESOLVED, that the persons holding office as Mayor, Manager, and Treasurer of the City of Eden Prairie,be and they hereby are, authorized to act for the City in the transaction of any banking business with the official depositories (hereinafter referred to as the banks). Unless the City provides written notice to the contrary, this authorization includes the authority to sign checks against said account, which checks will be signed by the Mayor, Manager and City Treasurer or Deputy Treasurer. The bank is hereby authorized and directed to honor and pay any check against such account which is signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City including the signer or signers of the check. BE IT FURTHER RESOLVED, that the Acting Mayor be authorized to sign checks as an alternate for the Mayor and the Deputy Treasurer be authorized to sign checks as an alternate for the Treasurer. ADOPTED by the City Council of the City of Eden Prairie this 3'd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.C. Sue Kotchevar, Office of the Resolution Designating Depository City Manager/Finance Requested Action Move to: Adopt the resolution designating US Bank of Eden Prairie as the official depository for the public funds of the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION DESIGNATING DEPOSITORY BE IT RESOLVED, that US Bank of Eden Prairie of Minnesota, authorized to do banking business in Minnesota, be and hereby designated as the Official Depository for the Public Funds of the City of Eden Prairie, County of Hennepin, Minnesota. The City Treasurer shall maintain adequate collateral for funds in the depository. ADOPTED by the City Council of the City of Eden Prairie on the 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.D. Sue Kotchevar, Office of the A Resolution Authorizing use of Facsimile City Manager/Finance Signatures by Public Officials Requested Action Move to: Adopt the resolution authorizing the use of facsimile signatures of the Mayor, the City Manager and the Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS BE IT RESOLVED, that the use of facsimile signatures by the following persons: Nancy Tyra-Lukens, Mayor Rick Getschow, City Manager Susan Kotchevar, Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited hereby is approved and that each of said named persons may authorize the depository bank to honor any such instrument bearing her/his facsimile signature in such form as she/he may designate and to charge the same to the account in said depository bank upon which drawn, as fully as though it bore her/his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall be affixed without her/his authority. ADOPTED by the City Council of the City of Eden Prairie on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.E. Sue Kotchevar, Office of the A Resolution Authorizing the Treasurer or Deputy City Manager/Finance Treasurer to Invest City of Eden Prairie Funds Requested Action Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to invest City of Eden Prairie funds. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to invest City of Eden Prairie funds with any bank, or other financial institution authorized to do business in the State of Minnesota in Certificates of Deposit, U.S. Government Notes and Bills, obligations of the State of Minnesota or any of its subdivisions, Federal Government Agency Bonds and Notes, Saving Accounts and Repurchase Agreements and any other security authorized by law. The City Treasurer shall maintain adequate collateral for funds deposited. ADOPTED by the City Council of the City of Eden Prairie on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.F. Sue Kotchevar, Office of the A Resolution Authorizing the Treasurer or Deputy City Manager/Finance Treasurer to Make Electronic Fund Transfers for the City of Eden Prairie Requested Action Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to make electronic fund transfers for the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR THE CITY OF EDEN PRAIRIE BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to make electronic fund transfers with any bank, or other financial institution authorized to do business in the State of Minnesota, for investments of excess cash, payment of bond principal, bond interest and a fiscal agent services charges, monthly sales tax, state payroll withholdings and other banking transactions deemed appropriate by the Treasurer or Deputy Treasurer. ADOPTED by the City Council of the City of Eden Prairie on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.G. Sue Kotchevar, Office of the Adopt A Resolution Authorizing Payment of City Manager/Finance Certain Claims by the Finance Department Without Prior Council Approval Requested Action Move to: Adopt a resolution authorizing payment of certain claims by the Finance Department without prior Council approval. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL BE IT RESOLVED, that the following types of claims may be paid by the City Manager, Treasurer, or Deputy Treasurer, without prior approval by the City Council. Contracted items (utilities, rent, land, school, conference and related travel expenses, easements, construction, etc.) Payroll Liabilities Refunds Postage Programmed Professional Performances Petty Cash Invoices which offer discounts or have interest added Licenses and Fees Payments to vendors not allowing charge accounts Tickets paid by registration fees Motor vehicle registrations Employee expenses Insurance Amounts due to other government agencies Liquor store inventory items Police "buy" money Payments to comply with agreements,purchases, or invoices which contain a fixed time for payment ADOPTED by the City Council of the City of Eden Prairie on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.H. Resolution Designating Official Office of the City Manager Meeting Dates, Times and Locations for Board& Commission Meetings Requested Action Move to: Adopt Resolution designating the official meeting dates, time and location for City Council appointed Boards and Commissions during 2017. Synopsis The schedule of regular meetings for the City's Boards and Commissions is established by the City Council on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND LOCATION FOR CITY COUNCIL APPOINTED BOARDS & COMMISSIONS IN 2017 BE IT RESOLVED,that the City Council of the City of Eden Prairie, Minnesota and the City Council appointed Boards and Commissions will meet at 7:00 p.m. in the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota as scheduled below. The Human Rights and Diversity Commission will meet at the EP Center Mall, Housing and Human Services Office. Additional workshops may be called if determined necessary by the Commission Chair and the Staff Liaison. Any regularly-scheduled meeting which occurs on a day when elections are held within the city limits of Eden Prairie will begin at 8:00 p.m. Robert's Rules of Order will prevail. Board / Commission Scheduled Meeting Dates Board of Appeal and Equalization Thursday,April 17, and Thursday,May 4 Conservation Commission 2nd Tuesday Flying Cloud Airport Advisory Commission Quarterly(2nd Thursday of January,April,July& October) Heritage Preservation Commission 3rd Monday(January&February—4th Monday) Human Rights&Diversity Commission 2nd Thursday(no meeting in July or August) Parks, Recreation&Natural Resources 1st Monday(2nd Monday of September) Commission Planning Commission 2nd and 4th Mondays(No meeting the 4th Monday of May and December) ADOPTED by the Eden Prairie City Council this 3rd day of January 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.I. Police Department/James Dispose of Surplus Equipment DeMann, Police Chief Requested Action Move to: Declare equipment as obsolete and authorize the City Manager to dispose of surplus property per City Code Section 2.86, Subd. 3. Synopsis The City has a surplus of obsolete gym/workout equipment(per the list below) that needs to be disposed of. Hamflexor C1-2 Incline Chest Press Infinity Fitness System Treadmill—6300 Sports Art Misc. Weights AP-4300 Upper Back Paramount Rotary AP-4400 Rotary Shoulder Biceps Curl AP-2300 CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.A. Office of City Manager Designation of Official City Newspaper Requested Action Move to: Adopt Resolution designating the Eden Prairie as the official City newspaper for the year 2017. Synopsis This designation is required on an annual basis. The Eden Prairie News has been the official newspaper since 2008 and for 27 years prior to 2003. The Sun-Current was the official newspaper from 2003 through 2007. Attachments • Resolution • Eden Prairie News Bid • Sun Current Bid CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER BE IT RESOLVED,by the City Council of the City of Eden Prairie, Minnesota that the Eden Prairie be designated as the official City newspaper for the year 2017. ADOPTED by the City Council of the City of Eden Prairie, on this 2nd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk EDEN PRAIRIE EWS December 13, 2016 Ms. Kathleen Porta, City Clerk City of Eden Prairie 8080 Mitchell Road Eden Prairie, Minnesota 55344 Dear Ms. Porta, The Eden Prairie News would welcome the opportunity to serve as the city's legal newspaper in 2017. The per-column inch bid rate submitted by the Eden Prairie News is$2.20, which is the same rate paid by the city in 2016. Newspapers can be published with different page sizes and column widths, which may not allow for an exact comparison in bids submitted by various entities.Column width is 1.645 inches.The typeface used in the Eden Prairie News is 7.5 Nimrod, and an estimated 9 lines of type will be printed in every inch published. Please contact us if the city would like assistance in completing cost comparisons with other papers that have submitted bids for the legal newspaper appointment. It appointed the city's legal newspaper, notices submitted by the City of Eden Prairie will be posted on our website, www.edenprairienews.com, free of charge. Should the Eden Prairie News be appointed the city's legal newspaper, e-mailed legals should be sent to: legal©swpub.com. Our deadline is noon Thursday, preceding the next publication date; deadlines usually change during holiday weeks to accommodate press schedules. Thank you for the opportunity to be of service to you in the past.We hope that relationship can be continued in the coming year. Respectfully, rie A. Hartmann Director of Operations 1001 Twelve Oaks Center Dr.,Wayzata, Minnesota 55391 • (952) 445-3333 '-'- MEDIA December 2016 City of Eden Prairie Ms. Kathleen Porta 8080 Mitchell Road Eden Prairie, MN 55344 Dear Ms. Porta: Please accept the following bid from the Eden Prairie Sun-Current for legal newspaper designation for the City of Eden Prairie. This newspaper is qualified by the State of Minnesota as a legal newspa- per under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2017: First insertion: $11.75 per column inch Subsequent insertions: $6.50 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are$2.50 each. A$20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Sun-Current website at no additional charge. The Sun-Current is published weekly on Thursdays. The deadline is 2:00 p.m. on Thursday for publication the following Thursday. Please email legal notices to publicnotice@ecm-Inc.com. Thank you for considering the Sun-Current as the official newspaper for the City of Eden Prairie for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, GaimAV,Z7-1;4_, Michael Jetchick Sales Manager 10917 VALLEY VIEW ROAD,EDEN PRAIRIE,MN 55344 • 952-846-2019 • CURRENT.MNSUN.COM CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B. Resolution Designating the Official Meeting Office of the City Manager Dates, Time and Place for the City of Eden Prairie Council in 2017 and Appointing Acting Mayor Requested Action Move to: Adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2017 and appointing Councilmember the Acting Mayor. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 2017 AND APPOINTING ACTING MAYOR BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota, that they meet on the first and third Tuesdays of each month at 7:00 P.M. in the Eden Prairie City Center Council Chambers, 8080 Mitchell Road, Eden Prairie, MN 55344. Council Workshops will be held at 5:00 P.M. and Open Podiums will be held at 6:30 p.m. prior to regularly scheduled Council meetings. Robert's Rules of Order will prevail; and BE IT RESOLVED,that the only Council meeting in February, June, July and December will be held on the second Tuesday of the month; and BE IT RESOLVED, that the only Council meeting in August and November will be held on the third Tuesday of the month; and BE IT RESOLVED,that the first meeting of 2018 will be held on January 2; and BE IT FURTHER RESOLVED,that Council Member is hereby appointed to be the Acting Mayor in the absence of the Mayor. ADOPTED by the City Council of the City of Eden Prairie, on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.C. Office of the City Manager Resolution Appointing Commissioners to the Eden Prairie Housing and Redevelopment Authority Requested Action MOTION: Move to adopt the resolution appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and as Secretary for calendar year 2016. Synopsis This appointment requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS,the Mayor has the authority to appoint the members of the Eden Prairie Housing and Redevelopment Authority(HRA); and WHEREAS,the Mayor has appointed the members of the Eden Prairie City Council, to- wit: Brad Aho, Sherry Butcher Wickstrom, Ron Case, Kathy Nelson and Nancy Tyra-Lukens, to serve as the commissioners of the Eden Prairie HRA for terms of office concurrent with their terms as members of the Council; and WHEREAS,the Commissioners of the Housing and Redevelopment Authority in and for the City of Eden Prairie (HRA)have authority to make appointments. NOW THEREFORE, BE IT RESOLVED,that the City Council affirms the appointments made for the terms set forth above and hereby appoints Nancy Tyra-Lukens as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary of calendar year 2017. ADOPTED,by the City Council of the City of Eden Prairie, on the 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D. Resolution Designating the Director and Office of the City Manager Alternate Director to the Suburban Rate Authority Requested Action Move to: Adopt Resolution designating as the Director and as the Alternate Director to the Suburban Rate Authority. Synopsis This resolution requires approval on an annual basis. Public Works Director Robert Ellis served as the Director and Council Member Ron Case served as the alternate to the Suburban Rate Authority in 2016. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY BE IT RESOLVED,that the City Council of the City of Eden Prairie hereby designates as the Director and as the Alternate Director of the Suburban Rate Authority for 2016. ADOPTED,by the City Council of the City of Eden Prairie, on this 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.E. Office of the City Manager Appointment to the National League of Cities Requested Action Move to: Approve appointment of the Mayor as Delegate and Council Members as Alternates to the National League of Cities. Synopsis This appointment is approved on an annual basis. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.E. Office of the City Manager Appointment to the Municipal Legislative Commission Requested Action Move to: Approve appointment of the Mayor to the Municipal Legislative Commission. Synopsis This appointment is approved on an annual basis. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.G. Office of the City Manager Appointment to the Southwest Cable Commission Requested Action Move to: Approve appointment of to the Southwest Cable Commission. Synopsis This appointment is approved on an annual basis. Council Member Nelson served on the Southwest Cable Commission in 2015. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.H. Office of the City Manager Appointment to the Eden Prairie Community Foundation Requested Action Move to: Approve appointment of to the Eden Prairie Community Foundation. Synopsis This appointment is approved on an annual basis. Council Member Case served on the Eden Community Prairie Foundation in 2015. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.I. Office of the City Manager Appointment to the I-494 Corridor Commission Requested Action Move to: Approve appointment of to the I-494 Corridor Commission. Synopsis This appointment is approved on an annual basis. Councilmember Aho has served on the I-494 Corridor Commission since 2005. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.J. Office of the City Manager Appointment to the City and School Facilities Use Task Force Requested Action Move to: Approve appointment of to the City and School Facilities Use Task Force. Synopsis This appointment is approved on an annual basis. Council Member Butcher Wickstrom has served on the City and School Facilities Use Task Force since 2012. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.K. Jay Lotthammer, Parks and Appointment of Assistant Weed Inspector Recreation Director Requested Action Move to: Appoint Jeff Cordes as Assistant Weed Inspector for the City of Eden Prairie. Synopsis Each year the City of Eden Prairie is requested to appoint an Assistant Weed Inspector for the City under the requirements of Minnesota Statutes, Chapter 18.80 and 18.81. The responsibility of the Assistant Weed Inspector is to enforce the local and state weed ordinances. Jeff Cordes has been doing this inspection work for the past several years, and he is familiar with the City ordinance and state law. Under State Statute, the Mayor is the City Weed Inspector and appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties as required by Minnesota State Statute. CITY COUNCIL AGENDA DATE: SECTION: Appointments January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.L. Office of the City Manager Appointment to the Fire Relief Association Requested Action Move to: Adopt the resolution appointing and to the Eden Prairie Fire Relief Association. Synopsis State statute states that three municipal trustees are to be appointed to the fire relief association. They must be: • One elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually • The chief of the municipal fire department Council Member Ron Case and Finance Manager Sue Kotchevar have served on the Fire Relief Association from 2013-2016. The appointment of the Fire Chief is automatic according to statute. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2017- A RESOLUTION APPOINTING MEMBERS TO THE EDEN PRAIRIE FIRE RELIEF ASSOCIATION BOARD WHEREAS, MN Statutes 424A. 04 provides for three municipal representatives on the Fire Relief Association Board of Trustees; and WHEREAS, the three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. NOW THEREFORE, BE IT RESOLVED,that the City Council appoints and to serve on the Eden Prairie Fire Relief Association Board of Trustees for 2017. ADOPTED,by the City Council of the City of Eden Prairie, on the 3rd day of January, 2017. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Report of the City Manager January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XV.B.1. Office of the City Manager Board and Commission Recruitment Process Requested Action Move to: Approve the attached timeline for recruitment of Board and Commission candidates and set February 28 as the date for commission interviews. Synopsis The Board and Commission process typically begins in early January and wraps up with new member orientation in March. Staff proposes the following scheduled for 2017 recruitment: January 11 Application process opens February 6 Application deadline February 28 Commission candidate interviews March 7 Council appoints commissioners Late March Commission orientation CITY COUNCIL AGENDA DATE: SECTION: Report of Public Works Director January 3, 2017 DEPARTMENT/DIVISION: ITEM DESCRIPTION: #11-5801 Approve ITEM NO.:XV.D.1. Subordinate Funding Agreement 08 for Local Robert Ellis Work Construction with Metropolitan Director of Public Works Council for the Southwest Light Rail Transit Project Requested Action Move to: Approve Subordinate Funding Agreement 08 for Local Work Construction with Metropolitan Council for the Southwest Light Rail Transit Project. Synopsis This agreement provides for the funding of locally requested improvements as part of the Southwest Light Rail Transit Project(SWLRT)project and to ensure Eden Road is reconstructed as planned. The majority of the costs encompassed within this agreement were contemplated with Resolution 2015-112 which was approved by the City Council on November 15, 2015 and are accounted for in the City's 2017-2026 Capital Improvement Plan. Background Information Eden Prairie has been working with Metropolitan Council on the following locally requested improvements in conjunction with the Southwest Light Rail Transit Project: • Upgrading standard catenary poles to decorative tapered, tubular poles in selected locations. • Installation of foundations and conduit to enable the installation of decorative street lights along Eden Road. • Upgrading standard fencing(either chain link or post and cable) to decorative fencing in selected locations. • Streetscape enhancements along Eden Road. • Bridge pier aesthetic enhancements to selected piers on the Prairie Center Drive, Valley View Road, and Shady Oak Road bridges. The aesthetic enhancements also include pier accent lighting for the Prairie Center Drive bridge. • Plaza, amenity, landscaping, and streetscaping enhancements at the Southwest, Golden Triangle and City West station sites. • Extension of Technology Drive reconstruction. • Extending or adding casing for watermain and sanitary sewer. • Reconstruction of sanitary sewer along Eden Road, Flying Cloud Drive, and Technology Drive. • Realignment and upsizing of storm sewer pipe to divert existing Glen Lane drainage to a proposed stormwater BMP rather than a direct outflow into Lake Idlewild. These improvements were identified as locally requested improvements because constructing them in conjunction with the SWLRT project provided either the best or only opportunity to cost effectively construct the improvements. The City Council previously approved design agreements with Met Council for each of the improvements identified above. Met Council has since integrated designs for each of these improvements into the SWLRT design plans and has prepared cost estimates for the work which have been reviewed by city staff. Approval of SFA 08 provides for the construction of these improvements concurrent with SWLRT construction. In addition to the $4,552,536 in improvements included in this agreement(items listed above) the City will be directly responsible for approximately$600,000 in additional expenses (procurement of bridge form liners, street lights, bike racks, plantings etc.) to fully complete the identified project enhancements. With this agreement the City is also agreeing to provide $2,500,000 in funding to ensure Eden Road is reconstructed to include wide sidewalks/trails, boulevard areas, two travel lanes and two parking lanes and that no other improvements currently proposed within the Eden Prairie segment of the SWLRT project are de-scoped due to budget constraints. In exchange for providing this funding the City expects the support of the Metropolitan Council in the eventual construction of a Town Center LRT Station. All of the costs and improvements identified in this agreement with the exception of the storm sewer, sanitary sewer, and watermain improvements were identified in Resolution 2015-112 (Resolution of Intent to Fund Local Improvements within the Eden Prairie Segment of the Southwest Light Rail Transit Project)which was approved by the City Council on November 15, 2015. Since the approval of the resolution the specific scope and definition of the improvements has been modified and refined to what is described above. Financial Implications This total agreement is for$7,052,536. These costs along with design costs and the approximately$600,000 in additional costs the City will be directly responsible for have been budgeted in the 2017-2026 Capital Improvement Plan. At this time the total expenses associated with the SWLRT project closely match what is budgeted for in the Capital Improvement Plan. Funding sources for these improvements include Municipal State Aid, Transportation Fund, Economic Development Fund, Capital Maintenance and Reinvestment Fund, Storm Water Utility Fund, Water Utility Fund, and Sewer Utility Fund. Payments will be made in 2017, 2018, 2019, and 2020 as specified by the payment schedule in the agreement. This payment schedule is compatible with the availability of funding as planned in the Capital Improvement Plan. Attachments • Final Subordinate Funding Agreement 08 Reference Numbers: SWLRT Project: 61001 Metropolitan Council: 14I068H City of Eden Prairie: PROJECT: SOUTHWEST LIGHT RAIL TRANSIT PROJECT MASTER AGREEMENT: Master Funding Agreement—City of Eden Prairie PARTIES TO AGREEMENT: • Metropolitan Council ("Council") • City of Eden Prairie ("City") SUBORDINATE FUNDING AGREEMENT City of Eden Prairie—08 (Local Work- Construction) This Subordinate Funding Agreement("SFA")with the City of Eden Prairie is entered into by and between the above named Parties. WHEREAS: 1. The Parties entered into a Southwest Light Rail Transit Project ("Project") Master Funding Agreement("MFA") effective January 29, 2015. The parties subsequently amended the MFA on April 29, 2015. 2. The Parties provided in the MFA that certain aspects of funding for the Project would be determined in subsequent SFAs. 3. In 2015, the Council identified the need to reduce Project costs and secure additional local funds to balance the scope and budget of the Project. 4. On November 17,2015,the City passed Resolution No.2015-112,Resolution of Intent to Fund Local Improvements Within the Eden Prairie Segment of the Southwest Light Rail Transit Project(Exhibit A), indicating an intent to provide funding for local improvements and to the Project with the expectation that the Metropolitan Council will support the eventual construction of a deferred Town Center Station. 5. The Project scope includes Locally Requested Capital Improvements, hereby referred to as "Local Work," for which the City will fund. 6. The Parties desire to enter into this SFA in order to provide funding for construction of the City's Local Work. 7. The Parties also desire to enter into this SFA in order to provide funding toward the Project. 1 NOW, THEREFORE, in reliance on the statements in these recitals, the Parties hereby agree as follows: 1. Amount of Authorized Funding. The total for all Local Work (described in Exhibit B) plus administration costs shall be in the amount of $4,552,536; and the total City funding commitment for the Project shall be in the amount of$2,500,000. 2. Payment.The funds shall be payable in full in accordance with the payment schedule set forth in Exhibit B. Any changes to the scope needed to construct the Local Work will be addressed through change orders funded by the City through a separate Change Order SFA to be entered into by the City and Council. 3. Project Budget. The budget for the Council's activities described in this SFA is provided in Exhibit B. City funds provided for this SFA may only be used to fund the Council's costs for activities to be directly incurred within the described Specific Description of Funding Authorization and as detailed in the MFA. 4. Specific Description of Funding Authorization. Activities to be performed by the Council's construction contractor and funded by the City include i) construction of the Local Work identified on Exhibit B, and ii) activities related to construction of Eden Road as part of the Project. 5. Project Activity Periods. The project activity period for the purposes of this SFA shall be effective upon execution and shall terminate on the later of: a. date all costs under this SFA have been paid, b. the City's inspection and acceptance of the Local Work, in accordance with the procedures outlined in Exhibit C. unless terminated earlier consistent with the terms of the MFA. 6. Entry onto Easements. The Parties hereby grant to each other the right to enter onto property and any easements and rights-of-way that the Parties may have obtained in order to fulfill obligations under this SFA. 7. Ownership/Maintenance. Unless otherwise noted on Exhibit B, and after substantial completion of the Local Work and correction of all defective work pursuant to the process identified in Exhibit C, the Local Work shall become property of the City and all associated warranties and guarantees provided by the Council's contractor(s) performing work on the Local Work shall become the property of the City. Upon the City becoming the owner of the specified Local Work, the City will be responsible for operation and maintenance of the Local Work. 8. Project Management.Except for the City's responsibilities outlined in Exhibit C,the Council 2 shall perform, direct, and supervise all construction, contract administration, and inspection that the Council deems required or necessary and appropriate to complete the Local Work. All Local Work shall be performed by the Council or the Council's contractors, as directed by the Council, in accordance with the Contract Documents, defined in Exhibit C, for the Project. The Council will actively pursue and manage each warranty identified for the duration of the warranty. 9. Incorporation. The terms, conditions, and definitions of the MFA are expressly incorporated into this SFA except as modified herein. CITY OF EDEN PRAIRIE METROPOLITAN COUNCIL By: By:_ Its: Mayor Its: Date: Date: By: Its: City Manager Date: 3 Exhibit A CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2015-112 RESOLUTION OF INTENT TO FUND LOCAL IMPROVEMENTS WITHIN THE EDEN PRAIRIE SEGMENT OF THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT WHEREAS,the City of Eden Prairie (City)has been working with the Metropolitan Council in planning for the proposed Southwest Light Rail Transit(SWLRT) Project; and WHEREAS, the proposed SWLRT Project, which is under environmental review, is an approximately 14.5 mile extension of the METRO Green Line, which would operate from downtown Minneapolis through the cities of St. Louis Park, Hopkins, Minnetonka, and Eden Prairie; and WHEREAS, the City, our residents, businesses, and workers would benefit from the proposed SWLRT Project as it could provide an attractive transportation option for residents and workers along with increased development opportunities strengthening the City's tax base; and WHEREAS,the City, our residents, businesses, and workers would benefit from the proposed SWLRT Project through increased access to employment districts, cultural attractions, educational centers, and shopping and entertainment; and WHEREAS, the City has received input from our residents and businesses during the planning process for the SWLRT Project desiring improved aesthetics and access to stations; and WHEREAS,the City believes certain local improvements should be a part of the proposed SWLRT Project as it would enhance visual aesthetics, provide better access to stations, and improve economic development opportunities; and WHEREAS, the City believes the only opportunity for some of these local improvements to be made would be in conjunction with the SWLRT Project construction; and WHEREAS, the City believes the best opportunity for the remainder of the local improvements to be made would be in conjunction with the SWLRT Project so that impacts to areas businesses can be minimized and local construction costs can be reduced; and WHEREAS,the estimated costs of the proposed local improvements are $2,800,000 for public plazas and art, $250,000 for West 70th Street enhancements, $130,000 for Technology Drive extension, $360,000 for Southwest Station trail installation, $825,000 for bridge aesthetics, $1,050,000 for enhanced fencing and railing, $1,125,000 for enhanced landscaping and retaining walls, $285,000 for enhanced overhead catenary system poles, and $550,000 for Town Center area street lighting; and WHEREAS, through this resolution the City is stating its intent to provide funding for the eventual construction of these proposed local improvements; and WHEREAS,the City has requested Eden Road be reconstructed to include a trail, sidewalk,two travel lanes, two parking lanes and a landscaping boulevard area and the Metropolitan Council has included this design in SWLRT project plans; and WHEREAS,through this resolution the City is stating its intent to provide $2,500,000 in funding to ensure Eden Road is reconstructed as contemplated and that no other improvements currently proposed within the Eden Prairie segment of the SWLRT project are de-scoped from the SWLRT project; and WHEREAS,the City, in exchange for proving funding for local improvements within the SWLRT project, expects the support of the Metropolitan Council and Hennepin County in the eventual construction of a town center station; and WHEREAS,the City understands that the proposed SWLRT Project is undergoing state and federal environmental review and that this resolution does not prejudice or compromise any of these environmental review processes or any decisions made under them. NOW,THEREFORE BE IT RESOLVED,that after appropriate examination and due consideration,the governing body of the City of Eden Prairie hereby commits to reimburse the Metropolitan Council for the required local portion of design and environmental review costs related to the proposed local improvements during the Project Development and Engineering phases through future agreements between the City and Metropolitan Council. The City and the Metropolitan Council acknowledge that nothing in this resolution or any subsequent agreements shall require the Metropolitan Council to take any action or make any decision that will prejudice or compromise any review or decision-making processes required under state and federal environmental review laws, regulations, or rules. BE IT FURTHER RESOLVED,that after all necessary state and federal environmental review has taken place and the SWLRT Project receives a Record of Decision and Determination of Adequacy,the City will address the terms and conditions of this commitment through subsequent resolutions regarding appropriation of funds for construction costs through one or more subordinate funding or other agreements with the Metropolitan Council. ADOPTED by the City Council on November 17, 2015. N y T -L ens, a or (Seal) ATTEST: Ka leen Porta, City Clerk EXHIBIT B Description of Local Work, Payment Schedule, and Budget Detail Local Name Description Bid Amount Work Includes installing tapered tubular OCS $648,981 poles and foundations from 4 Tapered, Tubular approximately stations 2081+72 to Catenary Poles' 2137+97, 2239+68 to 2248+08, and 2292+65 to 2304+45 as identified in the Civil Contract Documents. Includes installing foundations and $78,384 conduit for a City selected light Decorative Street pole/fixture on Eden Road and the 5 Lighting on Eden foundation for the lighting controller Road cabinet. City to procure and install the selected pole, fixtures, controller cabinet and install electrical wiring for all new lights on Eden Road. Includes installing upgraded site fencing $1,280,460 6 Fencing/Railing and safety railings within the City of Upgrades2 Eden Prairie as identified in the Civil Contract Documents. Includes installing cast-in-place planter $457,367 boxes and miscellaneous streetscape improvements along Eden Road from Planter Boxes and Flying Cloud Drive to west Eden Road 7 Landscaping on (South). Additional streetscape elements Eden Road include irrigation, additional sidewalk pavement, trees, trees in grates and concrete unit pavers at the southeast corner of Eden Road and Eden Road (South). Includes incorporation of aesthetic $443,772 Bridge Aesthetic surface treatments to the specific 8 Upgrades3 surfaces of selected bridge piers and bridge pier mounted accent lighting and related infrastructure to illuminate all or 1 The Council will own and maintain the tapered,tubular catenary poles. 2 The Council will own and maintain the fencing/railing within the LRT corridor and at stations.When necessary, the Council will be responsible for replacing the railing/fencing using like-kind materials as used in the base Project design.If the City desires to upgrade railing/fencing from the base materials,the City is responsible for the cost of the upgrade.The City will be responsible for maintaining painted fences. 3 The Council owns the bridges and associated elements.However,the City will be responsible for maintaining the lighting in accordance with the details in the Operations and Maintenance agreement. part of the aesthetic surfaces on the Prairie Center Drive LRT Bridge. On the Prairie Center Drive LRT Bridge this includes an aesthetic surface treatment on both faces of piers 10- 17achieved through application of custom form liners. The City will fabricate and deliver the custom form liners. Aesthetic surface treatments will also be incorporated onto the shaft of piers 1& 2 of the Valley View LRT Bridge and piers 22 & 23 of the Shady Oak LRT Bridge. This treatment will be achieved through the application of a single custom form liner design, fabricated by the SWLRT Project contractor and applied to all four pier shafts. The treatment area on the piers also will receive an accent surface finish color. Includes construction of site $791,497 enhancements at the three LRT stations in the City of Eden Prairie. Site enhancements include: Southwest Station • Additional landscaping (the City is not responsible for ownership or maintenance of landscaping at Southwest Station) • Concrete unit pavers at 10 Public Plaza Technology Drive Amenities • Additional benches • Additional trash and recycling receptacles • Bike pump station • Electrical service in plaza for future kiosk by others Golden Triangle Station • Additional decorative pavement in station plaza • Concrete unit pavers in boulevard along 70th Street • Additional landscape • Additional benches • Uplighting of trees in the plaza • Electrical service in plaza • Trees in grates along 70th Street • Bollards in 70th Street median • Additional parking bays in lease lot(Council own and maintain) • Irrigation City West Station • Additional decorative pavement in station plaza • Additional benches in plaza • Additional trees in grates in the plaza • Uplighting of trees in the plaza • Lighted bollards along edge of plaza • Concrete pavement in roadway along plaza • Irrigation for trees • Electrical service in plaza for future kiosk by others • Electrical outlets at trees Includes roadway and trail $94,185 11 a Technology Drive reconstruction for approximately 150 Reconstruction feet west of SWLRT base project work on Technology Drive. Sanitary Sewer and Includes extending or adding utility $54,551 1 lb Water Main casings for sanitary sewer and water Casings mains at three sanitary sewer crossings and seven water main crossings. Includes the realignment of a sanitary $497,260 sewer along Eden Road, Flying Cloud 11 c Realign Sanitary Drive, and Technology Drive beginning Sewer at the intersection of Eden Road/Glen Lane intersection and extending to the project limits on Technology Drive. Includes the upsizing of Eden Road $73,480 1 ld Upsize Storm storm sewer pipes to divert the existing Sewer Pipes Glen Lane drainage to the proposed Pond 105 stormwater BMP. Bid Total $4,419,937 Administration(3%) $132,599 Funding to the SWLRT Project to $2,500,000 SWLRT Funding construct Eden Road consistent with the Contract Documents SFA Total $7,052,536 Payment Schedule Local Work Local Funding Payment# Payable on or before Amount Contribution Total Amount 30 Days Following 1 SWLRT Project Civil $1,138,134 $0 $1,138,134 Contract Notice to Proceed 2 March 1, 2018 $2,276,268 $833,333 $3,109,601 3 March 1, 2019 $1,138,134 $833,333 $1,971,467 4 March 1, 2020 $0 $833,334 $833,334 Total $4,552,536 $2,500,000 $7,052,536 Exhibit B - Attachment Local Work 4 - Catenary Poles Originator: City of Eden Prairie M`.'``c Tiu" 21-Dec-16 Description: Includes installing tapered tubular OCS poles and foundations from approximately stations 2081+72 to 2137+97,2239+68 to 2248+08,and 2292+65 to 2304+45 as identified in the Civil Contract Documents. Construction-Direct Cost Base Project Overhead Contact System Bid item Description Quantity Units Unit Price Bid Total 1210 Install WF1 (W8x35) -66 EA $5,184 -$342,157 1220 Install WF2(W10x45) -18 EA $5,255 -$94,586 1230 Install WF3(W14x68) -12 EA $6,938 -$83,258 1240 Install HSS1 (HSS 8x8x0.= -6 EA $6,003 -$36,019 1250 Install HSS2(HSS 10x01x -5 EA $8,744 -$43,719 1260 Install HSS3(HSS -1 EA $11,648 -$11,648 12x12x0.5) Total Cost: ($611,388) LRCI 4 Overhead Contact System Bid item Description Quantity Units Unit Price Bid Total 6210 Install TT1(TT 10x0.25) 72 EA $8,397 $604,606 6220 Install TT2(TT 10x0.5) 23 EA $11,239 $258,490 6230 Install TT3(TT 14x0.625) 15 EA $15,247 $228,703 6240 Painting 28 EA $760 $21,274 Total Cost: $1,113,073 Bid Risk 10% $50,169 Construction Direct Cost(Base Year 2015): $551,854 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $11,037 Survey/Stake 2% $11,037 Material Testing 1% $5,519 Total Cost: $27,593 Total Construction Costs Description Cost Comments Base Year Construction Cost $579,447 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $648,981 YOE(2019) Administration Description Percentage Increase Cost Administration 3% $19,469 Total Additional Cost for Local Work 4-Catenary Poles: $668,450 12/21/2016 Exhibit B - Attachment Local Work 5 - Decorative Street Lighting Originator: City of Eden Prairie "`a N°p""" 21-Dec-16 Description: Includes installing foundations and conduit for a City selected light pole/fixture on Eden Road and the foundation for the lighting controller cabinet. City to procure and install the selected pole,futures,controller cabinet and install electrical wiring for all new lights on Eden Road. Construction-Direct Cost Bid item Description Quantity Units Unit Price Bid Total 5005 Lighting Electric- 2,482 LF 6.13 15,214.66 Conduit Only 5007 Handhole 4 EA 1,524.93 6,099.72 5010 Pole Foundations 23 EA 1,570.46 36,120.58 5011 Cabinet Foundation 1 LS 3,158.85 3,158.85 Total Cost: $60,594 Bid Risk 10% $6,059 Construction Direct Cost(Base Year 2015): $66,653 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $1,333 Survey/Stake 2% $1,333 Material Testing 1% $667 Construction Indirect Cost(Base Year 2015): $3,333 Total Construction Costs Description Cost Comments Base Year Construction Cost $69,986 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $78,384 YOE(2019) Administration Description Percentage Increase Cost Administration 3% $2,352 Total Additional Cost for Local Work 5-Decorative Street Lighting: $80,736 12/21/2016 Exhibit B - Attachment Local Work 6 - Decorative Fencing and Bridge Railing , Originator: City of Eden Prairie °t 21-Dec-16 Description: Includes installing upgraded site fencing and safety railings within the City of Eden Prairie as identified in the Civil Contract Documents. Construction-Direct Cost Base Bid item Description Quantity Units Unit Price Bid Total 1010 Prairie Center Drive Safety -5,367 LF $76.37 -$409,878 Railing 1030 Credit LRCI 7 Type B Fence -680 LF $9.89 -$6,725 1034 VV Rd to City West Type C -96 LF $50.17 -$4,816 1036 Town Center to Eden Rd S -1,383 LF $50.16 -$69,371 Type C 1038 Eden RD S to VV Rd Type B -1,233 LF $9.89 -$12,194 1040 Eden RD S to VV Rd Type C -1,641 LF $50.16 -$82,313 1050 HC LW 26 Type B Credit -147 LF $9.89 -$1,454 1052 HC LW 26 Type C Credit -422 LF $50.16 -$21,168 Total Cost: -$607,919 EP Upgrade HC L W 26 Railing to Ornamnetal Bid item Description Quantity Units Unit Price Bid Total 310 3'-6"Type Al Paint-Coating 147 LF $152.15 $22,366 Per MnDOT Spec 320 3'-6"Type Al Paint-Coating 337 LF $152.15 $51,275 Per MnDOT Spec 340 3'-6"Type Al RTWPaint- 85 LF $152.15 $12,933 Coating Per MnDOT Total Cost: $86,573 Ornamental Fence Qnty from LRCI 7 Bid item Description Quantity Units Unit Price Bid Total 410 Ornamental Fence Qnty from 434 LF $152.15 $66,033 LRCI 7 3'-6"Type Al Painted Black- Coatine Per MnDOT Sne 420 2'-0"Type Al Painted- 246 LF $114.26 $28,108 Coating Per MnDOT Spe Total Cost: $94,141 Ornamental Railing VV Rd to City West St Vicinty Bid item Description Quantity Units Unit Price Bid Total 470 3'-6"Type Al RTWPaint- 96 LF $152.15 $14,606 Coating Per MnDOT Total Cost: $14,606 Ornamental Railing Town Center to Eden Rd S Bid item Description Quantity Units Unit Price Bid Total 500 3'6"Type Al Paint Per 247 LF $152.15 $37,581 MnDOT Spec-Landscap 510 3'6"Type Al-Paint RTW Per 1,136 LF $152.15 $172,842 MnDOT Spec Total Cost: $210,423 12/21/2016 Exhibit B - Attachment Ornamental Railing Eden Rd S to V V RD Bid item Description Quantity Units Unit Price Bid Total 540 3'6"Type Al Paint Per 1,250 LF $152.15 $190,188 MnDOT Spec-Landscap 548 3'6"Type Al Paint Per 1,125 LF $152.15 $171,169 MnDOT Spec-RTW 550 3'6"Type Al Paint Per 538 LF $152.15 $81,856.70 MnDOT Spec-Ballast Total Cost: $443,213 Ornamental Railing-Bridges Bid item Description Quantity Units Unit Price Bid Total 1002 3'6"Prairie Center Dr 5,367 LF $139.52 $748,804 Ornamental Railing Total Cost: $748,804 Bid Risk 10% $98,984 Construction Direct Cost(Base Year 2015): $1,088,826 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $21,777 Survey/Stake 2% $21,777 Material Testing 1% $10,888 Construction Indirect Cost(Base Year 2015): $54,441 Total Construction Costs Description Cost Comments Base Year Construction Cost $1,143,268 Base Year(2015) Construction Cost with Escalation to YOE 3%per year $1,280,460 YOE 2019 Administration Description Percentage Increase Cost Administration 3% $38,414 Total Additional Cost for Local Work 6-Decorative Fencing and Bridge Railing(YOE : $1,318,874 12/21/2016 Exhibit B - Attachment Local Work 7 - Planter Boxes ad Originator: City of Eden Prairie M a xOfpin.,N 21-Dec-16 Description: Includes installing cast-in-place planter boxes and miscellaneous streetscape improvements along Eden Road from Flying Cloud Drive to west Eden Road(South).Additional streetscape elements include irrigation,additional sidewalk pavement,trees,trees in grates and concrete unit pavers at the southeast corner of Eden Road and Eden Road(South). Construction-Direct Cost Bid item Description Quantity Units Unit Price Bid Total 950 Planter Box Excavation 1,165.000 CY 5.88 6,850.20 955 Haul off Excavating Material 903.000 CY 13.53 12,217.59 960 Select Granular Backfill 262.000 CY 17.76 4,653.12 965 Haul off Select Granular 262.000 CY 13.53 3,544.86 1001 Foundation Form Planter Box 1,119.000 SF 6.46 7,228.74 1002 Conc Foundation Planter Box 62.000 CY 197.39 12,238.18 1003 Foundation Rebar Planter Box 9,300.000 LB 1.52 14,136.00 1004 Planter Boxes Form 4,977.000 SF 6.11 30,409.47 1006 Planter Boxes Rebar 13,800.000 LB 1.60 22,080.00 1010 Planter Boxes Concrete 92.000 CY 229.66 21,128.72 1014 Patch Concrete Planter 1,500.000 SF 9.21 13,815.00 1021 Planter Boxes-Geotextile Fabric 136.000 SY 3.19 433.84 1022 Tree Grates 20.000 EACH 1372.24 27444.80 1023 Geotextile Fabric Wrap Structural 900.000 SY 3.19 2,871.00 Soil 1024 Structural Soil-Continuous Trench 150.000 CY 367.12 55,068.00 Between Trees 1026 Deciduous Tree-Boulevard Linden 15.000 EACH 663.80 9,957.00 (BLI) 1027 Deciduous Tree-Swamp White 18.000 EACH 663.80 11,948.40 Oak(SWO) 1028 Coniferous Tree-Austrian Pine 3.000 EACH 744.70 2,234.10 (API)8'HT. 1029 Coniferous Tree-Black Hill Spruce 5.000 EACH 744.74 3,723.70 (BHS)8'HT 1034 Concrete Unit Paver 431.000 SF 20.24 8,723.44 1038 Sidewalk 4477.000 SF 3.35 14,997.95 1042 Irrigation-Allowance 1.000 LS 19164.00 19,164.00 2002 4"HDPE Pipe 998.000 LF 12.98 12,954.04 2004 4"HDPE Tee 8.000 EA 246.78 1,974.24 2010 12"Perforated HDPE Pipe 282.000 LF 44.62 12,582.84 2020 12"HDPE Tee 15.000 EA 985.80 14,787.00 2030 12"HDPE 90 Degree Elbow 8.000 EA 799.36 6,394.88 Total Cost: $353,561 Bid Risk 10% $35,356 Construction Direct Cost(Base Year 2015): $388,917 Construction-Indirect Costs Description 'ercentage Increas Cost Inspection 2% $7,778 Survey/Stake 2% $7,778 Material Testing 1% $3,889 Total Cost: $19,446 12/21/2016 Exhibit B - Attachment Total Construction Costs Description Cost Comments Base Year Construction Cost $408,363 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $457,367 YOE(2019) Administration Description 'ercentage Increas Cost Administration 3% $13,721 Total Additional Cost for Local Work 7-Planter Boxes: $471,088 12/21/2016 Exhibit B - Attachment Local Work 8 - Bridge Aesthetics Upgrade Originator: City of Eden Prairie M o µO' n't 21-Dec-16 Description: Includes incorporation of aesthetic surface treatments to the specific surfaces of selected bridge piers and bridge pier mounted accent lighting and related infrastructure to illuminate all or part of the aesthetic surfaces on the Prairie Center Drive LRT Bridge. On the Prairie Center Drive LRT Bridge this includes an aesthetic surface treatment on both faces of piers 10-17achieved through application of custom form liners. The City will fabricate and deliver the custom form liners. Aesthetic surface treatments will also be incorporated onto the shaft of piers 1&2 of the Valley View LRT Bridge and piers 22&23 of the Shady Oak LRT Bridge. This treatment will be achieved through the application of a single custom form liner design, fabricated by the SWLRT Project contractor and applied to all four pier shafts. The treatment area on the piers also will receive an accent surface finish color. Construction-Direct Cost Bid item Description Quantity Units Unit Price Bid Total 3200 Prairie Center Drive 1 LS $191,911.32 $191,911.32 Bridge 27C06 3240 Prairie Center Drive 3376 SF -$28.42 -$95,945.92 Bridge Form Liner Material 3250 Lighting-Prairie Center 1 LS $193,260.26 $193,260.26 Drive Bridge 27C06 3300 Valley View Road Bridge 1 LS $33,652.70 $33,652.70 27R33 3400 Shady Oak Road Bridge 1 LS $29,615.38 $29,615.38 27R34 Total Cost: $352,494 Bid Risk 10% $35,249 Construction Direct Cost(Base Year 2015): $387,743 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $7,755 Survey/Stake 2% $7,755 Material Testing 1% $3,877 Total Cost: $19,387 Total Construction Costs Description Cost Comments Base Year Construction Cost $407,130 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $443,772 YOE(2018) Administration Description Percentage Increase Cost Administration 3% $13,313 Total Additional Cost for Local Work 8-Bridge Aesthetics Upgrade: $457,085 12/21/2016 Exhibit B - Attachment Local Work 10 - Public Plaza at Stations 46. Originator: City of Eden PrairieIF>rwlnrk,i ;,y 21-Dec-16 Description: Includes construction of site enhancements at the three LET stations in the City of Eden Prairie. Southwest Station Golden Triangle Station City West Station Construction-Direct Cost Southwest Station Bid item Description Quantity Units Unit Price Bid Total 100 Electrical Outlets 1 EA 1,063.85 1,063.85 200 Benches 4 EA 1,811.97 7,247.88 300 Trash&Recycling 1 EA 3,945.12 3,945.12 Receptacles 400 Bicycle Pump Station 1 EA 3,294.96 3,294.96 700 Pavers 950 SF 14.86 14,117.00 800 Planter Beds 6354 SF 22.13 140,611.81 900 Trees 1 LS 8295.65 8,295.65 Total Cost: $178,576 City West Station Bid item Description Quantity Units Unit Price Bid Total 2100 Electrical Outlets 14 EA $1,127.08 $15,779 2200 Custom Benches 11 EA $9,483.46 $104,318 2500 Trees 1 T,S S6 566.90 $6 567 2600 Tree Grates with Structural 14 F,A S3.350.62 546.909 2700 Concrete Road Pavement 477 SY 546.45 S22.157 2710 Credit for Bituminous -477 SY S32.46 -S15.4R3 2900 Bollard.Internally lit 9 EA S1.390.91 512.51 R 3030 Irrigation for Trees 14 EA $406.43 $5,690 3040 Standard Irrigation 1 LS $9,104.12 $9,104 3100 Tree Uplighting 1 LS $21,495.84 $21,496 3200 Handhole 1 EA $1,398.77 $1,399 Total Cost: $230,453 Golden Triangle Station Bid item Description Quantity Units Unit Price Bid Total 20100 Electrical Outlet 1 EA $1,063.85 $1,063.85 20200 Benches 4 EA $1,811.97 $7,247.88 20300 Sidewalk 1811 SF $5.39 $9,761.29 20400 Pavers 5914 SY $14.86 $87,882.04 20500 Seed 440 SY $2.71 $1,192.40 20600 Planter Beds 1217 SF $22.13 $26,932.21 20700 Trees 1 LS $12,009.70 $12,009.70 20800 Tree Grates with Structural 9 EA $3,350.57 $30,155.13 Soil 22000 Bollards 10 EA $391.98 $3,919.80 23000 Tree Uplighting 1 EA $15,173.53 $15,173.53 24100 Irrigation for Trees 9 EA $316.12 $2,845.08 24200 Standard Irrigation 1743 SF $8.85 $15,425.55 Total Cost: $213,608 Bid Risk 10% $62,264 Construction Direct Cost(Base Year 2015): $684,901 12/21/2016 Exhibit B - Attachment Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $13,698 Survey/Stake 2% $1,245 Material Testing 1% $6,849 Total Cost: $21,792 Total Construction Costs Description Cost Comments Base Year Construction Cost $706,694 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $791,497 YOE(2019) Administration Description Percentage Increase Cost Administration 3% $23,745 Total Additional Cost for Local Work 10-Public Plaza at Stations: $815,242 12/21/2016 Exhibit B - Attachment Local Work 11 a - Technology Drive Extension 46 Originator: City of Eden Prairie Mo'TC°_'T"" 21-Dec-16 Description: Includes roadway and trail reconstruction for approximately 150 feet west of SPURT base project work on Technology Drive. Construction-Direct Cost Base Project Bid item Description Quantity Units Unit Price Bid Total 4121000 Demo Roadway Bit -122 SY 8.04 -980.88 4122000 Demo Parkinglot Bit -44 SY 8.09 -355.96 4134000 Demo Small Site item -1 EA 317.17 -317.17 4140000 Demo Curb&Gutter -60 LF 7.05 -423.00 4150000 Demo Existing Trail -358 SF 1.80 -644.40 4177000 Remove Storm Structure -2 EA 642.20 -1,284.40 4178000 Remove Strorm Mainline -45 LF 8.06 -362.70 4180000 Roadway Earthwork -1 LS 1,245.93 -1,245.93 4614200 Seeding Type-Native -50 SY 1.98 -99.00 4660000 Bituminous Trail Paving -88 SY 26.02 -2,289.76 4716000 Curb and Gutter(B6-24) -98 LF 16.75 -1,641.50 4730000 Bituminous Road Paving -134 SY 58.79 -7,877.86 4740000 NEW Parking Lot Paving -44 SY 27.01 -1,188.44 4811000 Erosion Control-Silt -112 LF 3.11 -348.32 Fencing 4816200 Rapid Stabiliza-Blanket -900 SY 1.87 -1,683.00 Straw 4816800 inlet Erosion Protection -2 EA 224.27 -448.54 Total Cost: ($21,191) Technolo¢v Drive Extension Bid item Description Quantity Units Unit Price Bid Total 412100 Demo Roadway Bit 836 SY 8.04 6,721.44 412200 Demo Parkinglot Bit 124 SY 8.13 1,008.12 413400 Demo Small Site item 1 EA 317.17 317.17 414000 Demo Curb&Gutter 300 LF 7.02 2,106.00 415000 Demo Existing Trail 3212 SF 1.79 5,749.48 417700 Remove Storm Structure 2 EA 642.20 1,284.40 417800 Remove Strorm Mainline 45 LF 8.06 362.70 418000 Roadway Earthwork 1 LS 1,245.93 1,245.93 461415 Seeding Type-Turf 408 SY 2.51 1,024.08 461420 Seeding Type-Native 342 SY 1.99 680.58 466000 Bituminous Trail Paving 258 SY 26.07 6,726.06 471600 Curb and Gutter(B6-24) 472 LF 16.75 7,906.00 473000 Bituminous Road Paving 926 SY 58.79 54,439.54 474000 NEW Parking Lot Paving 94 SY 27.08 2,545.52 477520 4"Broken White(Striping) 158 LF 0.50 79.00 477540 4"DBL Solid Yellow 158 LF 0.91 143.78 (Striping) 481100 Erosion Control-Silt 86 LF 3.11 267.46 Fencing 481620 Rapid Stabiliza-Blanket 1696 SY 1.87 3,171.52 Straw 481680 inlet Erosion Protection 1 EA 224.27 224.27 Total Cost: $96,003 Bid Risk 10% $7,481 Construction Direct Cost(Base Year 2015): $82,293 12/21/2016 Exhibit B - Attachment Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $1,646 Survey/Stake 2% $1,646 Material Testing 1% $823 Total Cost: $4,115 Total Construction Costs Description Cost Comments Base Year Construction Cost $86,408 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $94,185 YOE(2018) Administration Description Percentage Increase Cost Administration 3% $2,826 Total Additional Cost for Local Work lla-Technology Drive Extension: $97,010 12/21/2016 Exhibit B - Attachment Local Work 1 lb - Sanitary Sewer and Water Main Casings Originator: City of Eden Prairie 21-Dec-16 M o ND NDL I I AN Description: Includes extending or adding utility casings for sanitary sewer and water mains at three sanitary sewer crossings and seven water main crossings. Construction-Direct Cost Bid item Description Quantity Units Unit Price Bid Total 221024 24"Water St1 Casing Pipe('Town 102 LF $101.70 $10,373.40 Center') 222024 24"Water Stl Casing Pipe 22 LF $101.70 $2,237.40 ('Redstone'Area) 225030 24"Sanitary Stl Casing Pipe 70 LF $101.70 $7,119.00 ('Redstone'Area) 321024 30"Water Stl Casing Pipe(Flying 22 LF $153.76 $3,382.72 Cloud/TH494) 331124 30"Water St1 Casing Pipe(Tech 25 LF $153.76 $3,844.00 Dr/Flying Cloud) 335533 24"Water Stl Casing Pipe 31 LF $101.70 $3,152.70 ('Residence Inn'Area) 442024 24"Water Stl Casing Pipe(Tech 22 LF $101.70 $2,237.40 Dr/Viking Dr) 445030 24"Sanitary Stl Casing Pipe 70 LF $101.70 $7,119.00 (Tech Dr/Viking Dr) 552024 24"Water St1 Casing Pipe(W 38 LF $101.70 $3,864.60 70th St,GTStation) Total Cost: $43,330 Bid Risk 10% $4,333 Construction Direct Cost(Base Year 2015): $47,663 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $953 Survey/Stake 2% $953 Material Testing 1% $477 Total Cost: $2,383 Total Construction Costs Description Cost Comments Base Year Construction Cost $50,046 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $54,551 YOE(2018) Administration Description Percentage Increase Cost Administration 3% $1,637 Total Additional Cost for Local Work llb-Sanitary Sewer and Water Main Casings: $56,187 12/21/2016 Exhibit B - Attachment Local Work 11 c - Realign Sanitary Sewer /� Originator: City of Eden Prairie MLL..1 ULITA4 21-Dec-16 ` Description: Includes the realignment of a sanitary sewer along Eden Road,Flying Cloud Drive,and Technology Drive beginning at the intersection of Eden Road/Glen Lane intersection and extending to the project limits on Technology Drive. Construction-Direct Cost Bid item Description Quantity Units Unit Price Bid Total 417200 Remove Water Mainline 100 LF $76.13 $7,613.00 417500 Remove Sanitary Structure(s) 4 EA $1,091.99 $4,367.96 417600 Remove Sanitary Mainline 761 LF $66.29 $50,446.69 417601 Abandon SAN Pipe Grouting 1130 LF $4.20 $4,746.00 417603 Bulkhead/Plug Pipe A MHs 11 EA $614.84 $6,763.24 422012 12"Water DIP Mainline Pipe 107 LF $163.81 $17,527.67 422024 24"Stl Casing Pipe(Excluded in 286 LF $101.79 $29,111.94 EP-1B) 424130 New Sanitary Structure(s) 232 VF $321.88 $74,676.16 425004 4"PVC SAN Pipe 100 LF $15.30 $1,530.00 425008 8"PVC SAN Pipe 310 LF $21.69 $6,723.90 425010 12"PVC SAN Pipe 120 LF $24.02 $2,882.40 425012 12"Sanitary DIP Pipe 1558 LF $94.46 $147,168.68 425013 Extra Depth San Main Line>20' 708 LF $42.24 $29,905.92 426100 Ties-To A Existing Service(s) 4 EA $944.51 $3,778.04 770077 Temperary Service(s)Allowance 1 LS $5,870.42 $5,870.42 880088 Testing Service(s)s Allowance 1 LS $1,868.22 $1,868.22 Total Cost: $394,980 Bid Risk 10% $39,498 Construction Direct Cost(Base Year 2015): $434,478 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $8,690 Survey/Stake 2% $8,690 Material Testing 1% $4,345 Total Cost: $21,724 Total Construction Costs Description Cost Comments Base Year Construction Cost $456,202 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $497,260 YOE(2018) Administration Description Percentage Increase Cost Administration 3% $14,918 Total Additional Cost for Local Work 11c-Realign Sanitary Sewer: $512,178 12/21/2016 Exhibit B - Attachment Local Work 11 d - Pipe Size Upgrade4 Originator: City of Eden Prairie i'fo tucpo°t 21-Dec-16 Description: Includes the upsizing of Eden Road storm sewer pipes to divert the existing Glen Lane drainage to the proposed Pond 105 stormwater BMP. Construction-Direct Cost Base Project Bid item Description Quantity Units Unit Price Bid Total 130 RCP 30" -321 LF 147.85 -47,459.85 230 RCP FES 30" -1 EA 861.46 -861.46 272 72"MH -2 EA 10776.15 -21552.30 Total Cost: ($69,874) Technology Drive Extension Bid item Description Quantity Units Unit Price Bid Total 1015 RCP 15" 39 LF 40.73 1,588.47 1030 RCP 30" 46 LF 147.85 6,801.10 1048 RCP 48" 259 LF 332.34 86,076.06 2048 RCP FES 48" 1 EA 2,498.91 2,498.91 2084 84"MH 2 EA 15,637.77 31,275.54 Total Cost: $128,240 Bid Risk 10% $5,837 Construction Direct Cost(Base Year 2015): $64,203 Construction-Indirect Costs Description Percentage Increase Cost Inspection 2% $1,284 Survey/Stake 2% $1,284 Material Testing 1% $642 Total Cost: $3,210 Total Construction Costs Description Cost Comments Base Year Construction Cost $67,413 Base Year(2015) Construction Cost with Escalation to YOE(3%per year) $73,480 YOE(2018) Administration Description Percentage Increase Cost Administration 3% $2,204 Total Additional Cost for Local Work lld-Pipe Size Upgrade: $75,685 12/21/2016 EXHIBIT C Procedures for Inspection & Acceptance of Local Work The Council shall be responsible for constructing all Local Work at the sole cost and expense of the City, in accordance with the contract specifications, drawing, and change orders ("Contract Documents"). The City shall have the right to review and inspect, at its sole cost and expense exclusive of this SFA, the as-built condition of all Local Work for compliance with Contract Documents prior to the City's acceptance of the Local Work from the Council. Inspection Process: a. The Council shall provide the City with seven (7) days advance notice of the date on which the Council anticipates reaching an inspection-point for any Local Work. b. The Council shall notify the City of the date on which the inspection-point has been achieved and the Local Work is available for the City's inspection. The City shall complete its inspection, at its sole cost and expense exclusive of this SFA, within seven (7) days from the date of such notice that the Local Work has reached an inspection-point. c. The City shall provide the Council with written notice of any work that does not strictly conform to the Contract Documents ("Defective Work") identified by the City in its inspection within seven (7) days from such inspection. The City's notice of Defective Work must specify the reason(s)the Local Work is defective, and the actions which, in the opinion of the City, must be taken to make the Local Work conform to the Contract Documents. The Council shall in good faith take reasonable steps to address the Defective Work specified in the City's notice. d. If the Council concurs with the City's opinion regarding Local Work, the Council shall require its contractor to make corrections. The Council shall notify the City when the Local Work identified by the City as Defective Work has been corrected,and the City shall have up to five (5) business days to conduct an inspection of the corrected Local Work. Upon such further inspection, the City shall either provide a further notice of Defective Work, or a notice that the Defective Work has been corrected. The process shall repeat until the Defective Work is in compliance with the Contract Documents. Disagreements between the Council and the City with respect to the existence of Defective Work shall be resolved in accordance with the Dispute Resolution process outlined in the Master Funding Agreement. e. The City's failure to inspect the Local Work within the time specified in this Exhibit shall be deemed to waive the City's right to inspect the Local Work. The City's failure to inspect the Local Work, or to notify the Council of Defective Work within the time specified in this Exhibit shall be deemed a waiver of the City's right to request any further changes. Substantial Completion and Acceptance: a. The Council will provide the City with written notice of the substantial completion after the Council determines that all of the Local Work to be constructed pursuant to this SFA have progressed to the point it is sufficiently complete and in accordance with the Contract Documents. Together,the Parties will inspect the Local Work in accordance with the Inspection Process outlined above. b. After the joint inspection, the City shall provide the Council written acknowledgment that the Local Work has been completed and are suitable for its intended use and the City's maintenance responsibilities related to the Local Work will begin.