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Home My WebLink AboutCity Council - 02/16/2016 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,FEBRUARY 16, 2016 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room II(5:30 p.m.) I. 20-40-15 RECAP AND NEXT STEPS Open Podium - Council Chamber(6:30 p.m.) II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, FEBRUARY 16, 2016 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. LIONS CLUB DONATION FOR STARING LAKE OUTDOOR CENTER (Resolution) B. 20-40-15 RECAP V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 2, 2016 B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 2, 2016 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP FOR PRELIMINARY DESIGN SERVICES FOR THE PRESERVE BOULEVARD IMPROVEMENT PROJECT B. APPROVE RELEASE OF AGREEMENTS REGARDING SPECIAL ASSESSMENTS (CITY WEST) C. ADOPT RESOLUTION AUTHORIZING ADMINISTRATIVE RELEASE OF SPECIAL ASSESSMENT AGREEMENTS CITY COUNCIL AGENDA February 16, 2016 Page 2 D. APPROVE GRANT AGREEMENT WITH METROPOLITAN COUNCIL TO PROVIDE TASKS ASSOCIATED WITH MONITORING AND MAINTAINING THE RILEY CREEK WATERSHED OUTLET MONITORING PROGRAM STATION E. AWARD CONTRACT TO ST. CROIX RECREATION FOR PHEASANT WOODS PLAY EQUIPMENT F. AWARD CONTRACT TO NORTHLAND RECREATION FOR HIDDEN PONDS PLAY EQUIPMENT G. AWARD CONTRACT FOR REMOVAL AND REPLACEMENT OF THE ROOF AND ROOFTOP AIR HANDLING UNITS AT THE DEN ROAD BUILDING TO CENTRAL ROOFING H. ADOPT RESOLUTION REQUESTING LIMITED USE PERMIT FOR TRAIL CONSTRUCTION ON MNDOT PROPERTY I. ADOPT RESOLUTION DESIGNATING OFFICIAL COMMUNITY FESTIVALS J. ADOPT RESOLUTION SUPPORTING THE CITY'S PARTICIPATION IN THE OPEN TO BUSINESS PROGRAM IX. PUBLIC HEARINGS/MEETINGS A. VACATION OF DRAINAGE OF DRAINAGE & UTILITY EASEMENTS OVER LOT 1, BLOCK 2,AUGUSTA ADDITION—KAL POINT (Resolution) B. SHADY OAK EXPANSION by Nordick Group, Inc. Request for Planned Unit Development Concept Review on 6.78 acres; Planned Unit Development District Review with waivers on 6.78 acres; Zoning District Amendment within the I-2 Zoning District on 6.78 acres and Site Plan Review on 6.78 acres. Location: 6775 Shady Oak Road. (Resolution for PUD Concept Review; Ordinance for PUD District Review with waivers and Zoning District Amendment) X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS CITY COUNCIL AGENDA February 16, 2016 Page 3 B. REPORT OF CITY MANAGER 1. Resolution Endorsing "Pollinator-Safe" Policies and Procedures C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: February 16, 2016 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, February 16, 2016 TUESDAY,FEBRUARY 16,2016 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. COLOR GUARD/PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name,phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium,please contact the City Manager's Office. IV. PROCLAMATIONS /PRESENTATIONS A. LIONS CLUB DONATION FOR STARING LAKE OUTDOOR CENTER (Resolution) Synopsis: The Staring Lake Outdoor Center hosts classes and events for all ages, including several programs designed specifically for preschool age children. Currently the Outdoor Center is furnished with adult-sized tables, chairs, bookcases, etc. This donation will allow the Outdoor Center programs to better serve the needs of small children and provide a more comfortable learning environment for our youngest learners. MOTION: Move to adopt the Resolution accepting the donation in the amount of $500 from the Eden Prairie Lions Club for the purchase of preschool furnishings for the Staring Lake Outdoor Center. B. 20-40-15 RECAP V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. ANNOTATED AGENDA February 16,2016 Page 2 VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 2, 2016 B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 2, 2016 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-J on the Consent Calendar. A. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP FOR PRELIMINARY DESIGN SERVICES FOR THE PRESERVE BOULEVARD IMPROVEMENT PROJECT B. APPROVE RELEASE OF AGREEMENTS REGARDING SPECIAL ASSESSMENTS (CITY WEST) C. ADOPT RESOLUTION AUTHORIZING ADMINISTRATIVE RELEASE OF SPECIAL ASSESSMENT AGREEMENTS D. APPROVE GRANT AGREEMENT WITH METROPOLITAN COUNCIL TO PROVIDE TASKS ASSOCIATED WITH MONITORING AND MAINTAINING THE RILEY CREEK WATERSHED OUTLET MONITORING PROGRAM STATION E. AWARD CONTRACT TO ST. CROIX RECREATION FOR PHEASANT WOODS PLAY EQUIPMENT F. AWARD CONTRACT TO NORTHLAND RECREATION FOR HIDDEN PONDS PLAY EQUIPMENT G. AWARD CONTRACT FOR REMOVAL AND REPLACEMENT OF THE ROOF AND ROOFTOP AIR HANDLING UNITS AT THE DEN ROAD BUILDING TO CENTRAL ROOFING H. ADOPT RESOLUTION REQUESTING LIMITED USE PERMIT FOR TRAIL CONSTRUCTION ON MNDOT PROPERTY I. ADOPT RESOLUTION DESIGNATING OFFICIAL COMMUNITY FESTIVALS J. ADOPT RESOLUTION SUPPORTING THE CITY'S PARTICIPATION IN THE OPEN TO BUSINESS PROGRAM ANNOTATED AGENDA February 16,2016 Page 3 IX. PUBLIC HEARINGS/MEETINGS A. VACATION OF DRAINAGE OF DRAINAGE & UTILITY EASEMENTS OVER LOT 1, BLOCK 2,AUGUSTA ADDITION—KAL POINT (Resolution) Official notice of this public meeting was published in the January 28, 2016, Eden Prairie News and sent to three property owners. Synopsis: The Property Owners have requested the vacation of the drainage and utility easements to facilitate the plat of Kal Point for new building construction. The drainage and utility easements to be vacated were originally dedicated with the plat of Augusta Addition. In order to accommodate a new building on the lot, the property owners would like these underlying easements vacated and will dedicate all new drainage and utility easements with the plat of Kal Point. The release of the resolution vacating the drainage and utility easements shall be conditioned on the recording new dedicated drainage and utility easements on the plat of Kal Point. MOTION: Move to: • Close the public hearing; and • Adopt the resolution vacating the public Drainage and Utility Easements lying over, under and across Lot 1, Block 2, Augusta Addition, Hennepin County, Minnesota. B. SHADY OAK EXPANSION by Nordick Group, Inc. Request for Planned Unit Development Concept Review on 6.78 acres; Planned Unit Development District Review with waivers on 6.78 acres; Zoning District Amendment within the I-2 Zoning District on 6.78 acres and Site Plan Review on 6.78 acres. Location: 6775 Shady Oak Road. (Resolution for PUD Concept Review; Ordinance for PUD District Review with waivers and Zoning District Amendment) Official notice of this public meeting was published in the December 24, 2015, Eden Prairie News and sent to 37 property owners. Synopsis: The proposed plan is for a one-story 30,400 square feet warehouse building addition. The existing 58,200 square foot office/warehouse structure was constructed in 1982. At the time of construction the exterior materials were compliant with City Code. Following construction of the existing building, the City Code was amended to revise the exterior material requirements making the existing structure a legal non-conforming use. The applicant has designed the new addition to significantly exceed the required 75%primary exterior building materials. The proposed addition includes the use of required exterior building materials at 95.2%to bring the overall building closer to compliance. The existing building is proposed to be painted to match the addition. The parking requirements will be met through existing parking stalls and proposed proof of parking. The plan includes a bicycle rack located in the southwest corner of the site by the office entrance. Proposed landscaping will screen exposed existing loading facilities and proposed loading facilities from Shady Oak Road. Planned ANNOTATED AGENDA February 16,2016 Page 4 Unit Development waivers (PUD) are requested for exterior building material on the existing building and for existing and proposed parking lot and drive aisle dimensions. The 120-Day Review Period Expires on April 27, 2016. The Planning Commission voted 6-0 to recommend approval of the project at the January 25, 2016 meeting. MOTION: Move to: • Close the Public Hearing; and • Adopt the Resolution for Planned Unit Development Concept Review on 6.78 acres; and • Approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers, and Zoning District Amendment within the Industrial Park (1-2) Zoning District on 6.78 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution Endorsing "Pollinator-Safe" Policies and Procedures Synopsis: There is a rising concern about the health of pollinators, such as bees and butterflies, due to the increased use of systemic pesticides. As a result,the City Parks Department has discontinued use of neonicotinoid pesticides,GMOs and plants treated with chemicals that have been found to be harmful to pollinators. This resolution will support this practice and help develop goals for expanding this program to other city practices and to develop educational sites for the general public. The City is concerned about the increasing evidence of detrimental impacts to pollinator species through wide-spread use of systemic pesticides such as neonicotinoids and the use of plants pre-treated with pesticides to provide resistance to pests. The resolution will provide goals for city practices that include: • Emphasize biological controls over pesticides in public places, including parks and right-of-ways ANNOTATED AGENDA February 16,2016 Page 5 • Limit use of systemic pesticides to the extent practicable, with an emphasis on avoiding use of pesticides in the neonicotinoid family • Purchase and plant vegetation favorable to pollinators • Identify actively maintained areas that could be converted back to native habitats that include pollinator friendly plant species • Provide spaces that could be managed to educate the public about pollinator-friendly practices • Encourage private developers to incorporate pollinator-safe plantings into required landscaping. • Maintain a list of plant species that are pollinator-friendly • Designate a public space to research and implement organic and regenerative practices There are circumstances where systemic herbicide use is still the most efficient and cost effective method of controlling weeds. For example,management of safe sightlines within right-of-ways and buckthorn control will at times require the use of a systemic herbicide. The City will use best management practices to minimize the risk to non-target species and work to find safer alternatives to the extent practicable in these situations. In addition, City staff are actively identifying spaces that could be converted to native habitat. Educational native gardens are being developed at Fire Station 2 with a goal of expanding these practices into a low-maintenance,water conserving landscape. The City's Landscaping for Water Quality rebate program requires that the applicant incorporate a minimum of 75%of the plants recommended on the Blue Thumb website which provides a database of locally available native or naturalized species that includes pollinator-friendly species. MOTION: Move to adopt a Resolution endorsing "pollinator- safe" policies and procedures. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentations February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A. Jay Lotthammer, Director, Donation from Eden Prairie Lions Club for Parks and Recreation Preschool Furnishings for the Staring Lake Outdoor Center Requested Action Move to: Adopt the Resolution accepting the donation in the amount of$500 from the Eden Prairie Lions Club for the purchase of preschool furnishings for the Staring Lake Outdoor Center. Synopsis The Staring Lake Outdoor Center hosts classes and events for all ages, including several programs designed specifically for preschool age children. Currently the Outdoor Center is furnished with adult-sized tables, chairs, bookcases, etc. This donation will allow the Outdoor Center programs to better serve the needs of small children and provide a more comfortable learning environment for our youngest learners. Background The Staring Lake Outdoor Center offers a wide range of activities in the areas of environmental education and outdoor recreation for residents of all ages. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City in the amount of$500 to be used for the purchase of preschool furnishings at the Outdoor Center from Eden Prairie Lions Club is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 16th day of February, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk ITEM NO.: VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,FEBRUARY 2, 2016 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Dan Gregerson, and Recorder Lorene McWaters Workshop-Heritage Room II Council Members Nelson and Case were absent. Council Member Butcher Wickstrom joined the meeting at 6:00 p.m. I. STATEWIDE MULTI-MODAL TRANSPORTATION AND HIGHWAY INVESTMENT PLANS Josh Pearson of the MnDOT Office of Planning gave a presentation on the Statewide Multi- Modal Transportation Plan (SMTP) and the State Highway Investment Plan(MnSHIP). Pearson said the SMTP translates the state's 50-year transportation vision, called Minnesota GO, into policy direction for all modes of transportation. The SMTP is a family of plans used to identify priority transportation projects and decide how funds will be allocated. The MnSHIP component of the STMP is a 20-year plan that deals with the 12,000 miles highways that cross the state, including interstates, U.S. highways and state highways. The SMTP is updated every 4 to 6 years, and the 2013 plan is currently undergoing revision. Pearson said the update process involves reviewing the recent past and making educated guesses about the future. MnDOT staff is traveling to events and workplaces to gather input from Minnesotans on priorities and issues. The update process began with project scoping in January 2015. Background information was gathered and work groups met during the summer of 2015, and public and stakeholder outreach has been taking place since the fall and will continue into this spring. The draft SMTP will be released this summer and a final plan will be adopted in January 2017. MnDOT has identified $36.4 billion in needs in six categories: • Asset Management- $20.7 billion • Traveler Safety- $1.4 billion • Critical Connections - $7.3 billion • Transportation in context- $2.6 billion • Other- $4.4 billion City Council Workshop Minutes February 2, 2016 Page 2 Sources of revenue for MnSHIP include the federal fuel tax (26%), the state fuel tax (27%), vehicle registration (20%), state highway bonds (15%) and the vehicle sales tax (12%). MnDOT expects to receive about $20 billion in highway funding over the next 20 years years, and will have to find ways to close the needs and resources gap. MnDOT uses performance-driven and risk-based planning to determine where funds are used. It has developed three possible investment approaches for the SMTP update: Approach A—Focuses investments on repairing and maintaining existing state highway pavements and bridges and meeting substantial ADA compliance with pedestrian infrastructure; reduce investment in supporting infrastructure, new safety improvements, bicycle connections, travel time reliability in the Twin Cities, and regional and locally- driven priorities. Approach B—Balances investments in repairing and maintaining existing state highways infrastructure (roadway surfaces, bridges, roadside infrastructure, rest areas, weigh stations), meeting substantial ADA compliance with pedestrian infrastructure and strategically investing in improving travel time reliability; reduce investment in new safety improvements, bicycle connections, and regional and locally-driven priorities. Approach C—Focus investments improving travel time reliability, non-motorized options, and regional and locally driven priorities; reduce investment in and accept significant decline in the condition of our existing state highway infrastructure. Pearson handed out two worksheets MnDOT is using to solicit input from the public on priorities for the 20-year MnSHIP and the SMTP. Aho suggested that MnDOT include Chambers of Commerce for presentations. Pearson said MnDOT staff has done presentations for Chambers in outstate areas. Aho suggested the presentation also be provided for transportation coalitions, specifically for the 494- Corridor Commission. Mayor Tyra-Lukens asked who is responsible for paying for interstates and U.S. highways. Pearson said MnDOT uses state and federal funds for those roadways, which are part of the state highway system. Mayor Tyra-Lukens said the cloverleaf at 494 and 312 has been used as a MnDOT construction staging area for several years, even though there are no construction projects nearby. She asked if staging areas can be moved closer to actual projects. Ellis said staff has been in touch with MnDOT about this issue. Open Podium - Council Chamber II. OPEN PODIUM III. ADJOURNMENT ITEM NO.: VI.B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,FEBRUARY 2, 2016 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Dan Gregerson, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. Council Members Case and Nelson were absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. CUB SCOUT PACK 479 DONATION Getschow introduced members of Cub Scout Pack 479. The Cubmaster reported the Cub Scouts raised funds by selling snacks and Christmas wreaths. They used some of the funds to purchase snacks to be donated to Hometown Heroes, the members of the Eden Prairie Fire and Police Departments. Tyra-Lukens noted we appreciate their donations. B. LIONESS CLUB DONATION FOR STARING LAKE OUTDOOR CENTER (Resolution No. 2016-24) Lotthammer said the Lioness Club is donating $500 for preschool appropriate tables and chairs at the Outdoor Center. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution 2016-24 accepting the donation in the amount of$500 from the Eden Prairie Lioness Club for the purchase of preschool chairs and table for the Staring Lake Outdoor Center. Motion carried 3-0. CITY COUNCIL MINUTES February 2, 2016 Page 2 C. LIONS TAP DONATION FOR 2016 SPECIAL EVENTS (Resolution No. 2016-25) Lotthammer said Lions Tap is donating a total of$1300 to be used to enhance 13 different City-wide special events in 2016. MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution No. 2016-25 accepting the donation in the amount of$1,300 from Lions Tap to be used towards 2016 Special Events. Motion carried 3-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the agenda as published. Motion carried 3-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 19, 2016 MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the minutes of the Council workshop held Tuesday, January 19, 2016, as published. Motion carried 3-0. B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 19, 2016 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, January 19, 2016, as published. Motion carried 3-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2016-26 ACCEPTING THE FINDINGS OF FACT REGARDING AN ORDINANCE GRANTING A CABLE FRANCHISE FOR QWEST BROADBAND SERVICES, INC.,D/B/A CENTURYLINK C. APPROVE SECOND READING OF ORDINANCE 3-2016 GRANTING CABLE TELEVISION FRANCHISE TO CENTURY LINK AND ADOPT RESOLUTION NO. 2016-27 APPROVING PUBLICATION OF SUMMARY ORDINANCE D. ADOPT RESOLUTION NO. 2016-28 AUTHORIZING CLEAN WATER FUND GRANT AGREEMENT WITH THE METROPOLITAN COUNCIL FOR WATER EFFICIENCY GRANT PROGRAM CITY COUNCIL MINUTES February 2, 2016 Page 3 E. APPROVE DELEGATION AGREEMENT WITH MN DEPARTMENT OF NATURAL RESOURCES FOR AQUATIC INVASIVE SPECIES PREVENTION AND INSPECTION OF WATER-RELATED EQUIPMENT F. APPROVE CONTRACT WITH E.H. RENNER TO REHABILITATE WELL 10 G. APPROVE CONTRACT WITH KEYS WELL DRILLING TO REHABILITATE WELL 14 H. AWARD CONTRACT TO PREMIER ELECTRICAL CORPORATION FOR REPLACEMENT OF VARIABLE FREQUENCY DRIVE (VFD) AT WELL 12, CONTROL UPGRADE AT WELL 12,AND ELECTRICAL WORK ASSOCIATED WITH MAG METER INSTALLATIONS AT WELLS 10 AND 14 I. APPROVE RELEASE OF AGREEMENT REGARDING SPECIAL ASSESSMENTS NO. 99-01 FOR SETTLERS RIDGE 3RD ADDITION MOTION: Butcher Wickstrom moved, seconded by Aho, to approve Items A-I on the Consent Calendar. Motion carried 3-0. IX. PUBLIC HEARINGS/MEETINGS A. M.O.S.S STORAGE BUILDING by City of Eden Prairie. Request for Site Plan Review on 13.45 acres. Location: 9811 Flying Cloud Drive. (Resolution No. 2016-29 for Site Plan Review) Getschow said this request by the City is for site plan review only. The project meets all the performance standards in the I-1 Industrial Zoning District. The proposed landscape plan meets City Code requirements and will provide screening from the east and southwest. No tree loss is proposed with this project. The site has no outdoor storage nor parking to screen. The Planning Commission recommended approval on a unanimous vote at the January 11 meeting. He noted the building approved by the Planning Commission was closer to 13,000 square feet, but the building proposed tonight has been scaled back to 11,008 square feet. Construction will take place in two phases in order to meet budget requirements. Paul Schlueter, Fleet Services Manager, introduced Dan O'Brien, the project architect. Mr. O'Brien gave a PowerPoint presentation about the project. He noted it is located on the former drive-in theater site and will be used as an off-season storage building. The building will take advantage of the existing paving and catch basins. There will be no heat or plumbing in the building, except that staff requested a small heated area to contain the equipment used for salt and sand operations. The heated area as well as four storage bins for sand materials will be added in the second phase of the project. He reviewed the elevation drawings and showed a sample of the exterior panels. CITY COUNCIL MINUTES February 2, 2016 Page 4 There were no comments from the audience. MOTION: Aho moved, seconded by Butcher Wickstrom, to close the public hearing and to adopt Resolution No. 2016-29 for site plan approval on 13.45 acres. Motion carried 3-0. X. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Aho, to adjourn the meeting. Motion carried 3-0. Mayor Tyra-Lukens adjourned the meeting at 7:17 PM. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: 16-5940 ITEM NO.: VIII.A. Randy Newton Approve Professional Services Public Works/Engineering Agreement with SRF Consulting Group for Preliminary Design Services for Preserve Boulevard Improvement Project Requested Action Move to: Approve Professional Services Agreement with SRF Consulting Group, Inc. for Preliminary Design Services for the Preserve Boulevard Improvement Project. Synopsis This Professional Services Agreement will provide preliminary design services for the Preserve Boulevard Improvement Project. Once preliminary design work is complete a separate agreement for final design will be needed. Current schedule is to construct the proposed improvements in 2017. Background Information The Preserve Boulevard Improvement Project includes the following three significant components which have been identified in the City's Capital Improvement Program and are scheduled for 2017 construction: • Prairie Center Drive/Preserve Boulevard intersection improvements. • Addition of a second southbound lane on Preserve Boulevard and associated intersection improvements at Anderson Lakes Parkway. • Improvements to the Eden Lake Outlet to manage high water levels. In addition the entire Preserve Boulevard corridor between Prairie Center Drive and Anderson Lakes Parkway will be reviewed to determine if additional improvements are needed and to define the full scope of the project. The preliminary design work will result in a proposed project layout, scope, and preliminary cost estimate. Once the preliminary design work is complete a separate agreement for final design will be needed. Proposed schedule for the project is to complete the preliminary design by mid- summer. Final design would then be completed between mid-summer and early 2017. Construction of the project is planned for 2017. Financial Implications The Professional Services Agreement with SRF has an estimated cost of$185,000. The combined project cost estimate in the CIP is $4.9 million, however this number is expected to change as the scope of the project is more completely defined. Primary funding for the project will be from Municipal State Aid funds. Attachments • Professional Services Agreement Standard Agreement for Professional Services This Agreement ("Agreement") is made on the 16 day of February 20 16 between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and SRF Consulting Group, Inc. , a Minnesota Corporation (hereinafter "Consultant") whose business address is One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 . Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for Preliminary Design for Preserve Boulevard Improvements hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A ( SRF Proposal Letter dated February 9, 2016 ) in connection with the Work. The terms of this Agreement shall take precedence over any provisions of the Consultants proposal and/or general conditions. If the Consultants proposal is attached as the Exhibit A Scope of Work, City reserves the right to reject any general conditions in such proposal. 2. Term. The term of this Agreement shall be from February 16, 2016 through December 31, 2016 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ 185,000 for the services as described in Exhibit A. A. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. D. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. B. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit A performed prior to receipt of written notice from the City of such suspension. C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. Standard Agreement for Professional Services 2014.04R Page 2 of 8 D. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 6. Project Manager and Staffing. The Consultant has designated Matt Hansen, Rebecca Krugerud, and Zack Kartak to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the designated staff from the Project without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 9. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the Standard Agreement for Professional Services 2014.04R Page 3 of 8 performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 11. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 12. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $1,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products — Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 Standard Agreement for Professional Services 2014.04R Page 4 of 8 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant's responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. f. All policies, except the Worker's Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13; and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent. g. All policies, except the Professional Liability Policy, shall apply on a "per project" basis. h. All polices shall contain a waiver of subrogation in favor of the City. i. All policies, except for the Worker's Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. j. All polices, except the Worker's Compensation Policy and Professional Liability, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. k. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work. I. It shall be Consultant's responsibility to pay any retention or deductible for the coverages required herein. m. It shall be the Consultant's responsibility to notify City of policy cancellations non- renewed or restrictive modifications and coverages afforded shall not be cancelled or non-renewed, or restrictive modifications added without thirty (30) days' prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days' prior notice to the City. Standard Agreement for Professional Services 2014.04R Page 5 of 8 n. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. o. A copy of the Consultant's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant's Work. Upon request a copy of the Consultant's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 13. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Standard Agreement for Professional Services 2014.04R Page 6 of 8 Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 14. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 15. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. Standard Agreement for Professional Services 2014.04R Page 7 of 8 18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 19. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 20. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 21. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager FIRM NAME: By: Its: Standard Agreement for Professional Services 2014.04R Page 8 of 8 ENGINEERS ' PLANNERR SS ❑ ESIGNER5 Consulting Group,Inc. February 9,2016 Mr. Randy Newton,PE,PTOE Assistant City Engineer CITY OF EDEN PRAIRIE 8080 Mitchell Road Eden Prairie,MN 55344 SUBJECT: PROPOSAL FOR PROFESSIONAL. SERVICES FOR PRESERVE BOULEVARD PRELIMINARY DESIGN Dear Mr.Newton: Over the past few years,SRF Consulting Group,Inc. (SRF) has assisted the City with preliminary traffic and water resources studies along the Preserve Boulevard corridor. Based on our recent discussions,we understand that the City is interested in starting the design process that would allow for construction in 2017. SCOPE OF WORK We propose to carry out the work described in the attached detailed scope of services. Our work will include all design tasks necessary to deliver an approved preliminary layout including preliminary water resources design for the project area. The proposed project area includes Preserve Boulevard,parts of Anderson Lakes Parkway,Prairie Center Drive, and the storm water facilities in the area including the connection between Eden Lake and Neill Lake. PROJECT TEAM A brief description of our key staff is presented below and a team organizational chart is shown on the next page. Matthew D. Hansen,PE,LS,Principal j Project Principal Matt has 25 years of experience in a variety of roadway and utility improvement projects, including municipal streets and utilities and County State Aid and Trunk Highway design projects. Mr.Hansen frequently manages complex municipal improvement projects and coordinates them through multiple agency reviews and approvals. He previously led the Shady Oak Road and West 70th Street Projects in Eden Prairie. Matt will serve as the Project Principal, ensuring QA/QC is completed throughout the project's duration. Rebecca Krugerud,PE, Senior Associate I Project Manager Becky has 15 years of engineering experience related to highway and municipal engineering. She is skilled in managing multi-discipline design teams.Becky specializes in State and Federal Aid projects involving complex construction issues and muldagency coordination. She recently served as project manager for the Shady Oak Road and West 70th Street preliminary and final design. With her extensive experience with municipal design projects,Becky will lead the team and serve as Project Manager. www.srfconsulting.com One Carlson Parkway North,Suite 150 I Minneapolis,MN 55447-4443 1763A75.0010 Fax:763.475.2429 An Equal Opportunity Employer Mr. Randy Newton,PE,PTOE - 2 - February 9, 2016 City of Eden Prairie Zachary ICartak,PE, Senior Associate I Roadway and Utilities Zack has 12 years of experience designing municipal streets and utility improvements. He was the lead design engineer for both phases of Shady Oak Road as well as West 70th Street.His project work includes detailed design preparation and coordination for municipal,State and Federal Aid improvement projects, including preparing construction plans, coordination with private utility companies, and preparing cost estimates. He has construction observation experience in inspecting grading, base, curb and gutter, bituminous pavement,utility installation and traffic control.Zack will lead the roadway and utility design tasks. Walter Eshenaur,PE, Senior Associate I Water Resources Walter has 29 years of experience in water resources, including hydrology, hydraulics and design of stormwater management systems and energy dissipators; flood routing; river channel realignment; highway and watershed erosion control methods and distribution and pumping systems. He also has experience assessing and treating water quality and applying innovative best management practices (SMPs) and bioengineering solutions to the treatment of surface water runoff and stream channel stabilization. Walter has in-depth knowledge of major hydrologic and hydraulic computer applications and models. He is a certified SWPPP designer. Leif Garnass,PE, PTOE, Senior Associate I Traffic Analysis Leif has 12 years of experience in traffic and transportation engineering. His responsibilities include leading intersection, corridor, roundabout, and freeway alternatives analysis and studies. He also has extensive experience in the visualization and simulation of multimodal traffic flows that include automobiles,trucks,buses,light rail transit,heavy rail, bicyclists and pedestrians. Leif is proficient in the use of Synchro/SimTraffic, Highway Capacity Software (HCS), RODEL, CORSIM, and VISSIM. He also has experience in traffic signal, signing/pavement marking, and temporary traffic control/detour layout design; signal warrant analysis; the preparation of signal justification reports and intersection control evaluations; and the preparation of plans, specifications and cost estimates for traffic signal systems, signing/pavement tnarking projects,and temporary traffic control projects. Team Organization-Preserve Boulevard City of Eden Prairie Project Partners Randy Newton,PE •City of Eden Prairie •Nine Mlle Creek WD Matt Hansen,PE,L5 •Riley-Purgatory Creek WO r f'•rrcpa •Eden Prairie Center Mall Rebecca Krugerud,PE •_yr:...roruu:. Public Meetings Water Resources Roadway&Utilities Matt Hansen.PE,LS Walter Eshenaur,PE Zack Kartak,PE Rebecca Krugerud,PE Bob Leba,PE Brandon Todd Survey Traffic Engineering Wetlands Right of Way Geotechnical Review Dean Dusheck,L5 Leif Garnass,PE,PTOE Nicole Zappetillo Ken Ffeivey Joe Korriitus,PE Scott Martins gt ►S ❑ rt P n "'� 0 0 rr w la, '� `L7 `LS C9 @ [o 5 w Q n [n Ci 0 r rr 4 °° ter. K rD a N 0 r, r, h3 O 2rl- L3 n en ►„ rD 'D ❑ ,�• n d ro ra' - + °�•r� r* ro r r ro ►*, Q - Fat Z C7 Pr Q, ro ro 'U = n , rnr rb rt rt a -' - C F ' (� - O Q. b n ram'. • . tii tro ❑ a tr. �- Edo rr1 O ro m n .. _. p e E. �' i-a y ro c t m �' ❑07 n. D I cl o '* n m m rn 3. ^' f••r �• yr C11: rn r+ n -• d G ~� ❑n as rP-D R rr C° ° — o a rn* a a. " �' T° ' 0C Q m I'd "p n ta- p przr rQy V] �t h� ios, m Q rY Q- n m tn tni a a., a ,9-, ! "O a r" ' a- p 1-t t., C C ° • P ul ps) col 5. p p ,- a 0 p p. w z m p q In m Co 3- n y, c Ocrq y Q rp r�r 2 m r�D rD vs r? ro n 0- n IT 9' to at' . on la: d ■ trpia @ n ro ro f�+ p•7� @ M O• cil - r� rS Q�� 0 . Clqrimy A� 0a 7 q rrrp�� R. Ccr am➢ CD y4 ° p n ; . --..,4 a• 3. 0- a ra cr C° w �'s od G w ro 2 m 0 p ►r pa r' ¢' ¢. rt 0G g - U7 e rn °. a : rrt8 0. w f° �' m �,•rn o- ►; cr '14 GC1 m Qn.. O pRI P rrta • w R-r_ P-' P CD r''•s n a C�7 p .Y 0. 0. r'� ►t rD Pd(YG Q- ° d L ❑ .- p ►% 0. Fs A7 C� P�'� �' 'Cr 0�G m `' o 0, ° ro a. a C' °' e m a rD a rD 3 D C. n V 6 0q G� •-z • g Schedule- Preserve Boulevard 2016 4': Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Notice to Proceed(FebruarY) * Gather Data Weekly design team meetings Utility Coordination Traffic Analysis Concept Layout Preliminary Storm Water Design Geotechnical Coordination Wetlands Preliminary Layout/Cost Estimates Final Design Right of Way Acquisition Permitting Construction(2017) co Cr 8 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN ***"*ESTIMATED PERSON-HOURS""' ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 1.0 PROJECT MANAGEMENT Assumptions: This task focuses on effective coordination of the project work to expedite the decision-making process and maintain the scheduled completion dates. It assumes Consultant involvement for 4 months from initial concept development work(March 2016)to City Council layout approval(June 2016). 1.1 General day-to-day project management and administration B 32 0 0 0 0 0 40 including work-planning,staff scheduling and coordination of tasks (4 months). 1.2 Establish ongoing project coordination with Eden Prairie keeping 8 32 0 0 0 0 0 40 City staff fully informed of the project status for the entire length of the project. Coordinate project activities with the following as necessary(4 months): -City of Eden Prairie -Stakeholders along the corridor(Eden Prairie Center Mall) -Private and Public Utilities -Other Agencies as Required(MnDCT,Watershed Districts) 1.3 Prepare project schedule and update monthly. 2 8 0 0 0 0 0 10 SUBTOTAL-TASK 1 18 72 0 0 0 0 0 90 $12,870 SAMarkeling1Froposalrt2016 Letter Proposals'P150069,Preserve Blvd(EP)iPreserve Blvd Prelim 2O16-42-08.xrsa Si P CONSULTING GROUP,INC. PACE 1 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP.INC. SUBCCNSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN ESTIMATED PERSON-HOURS ESTIMATED TASK NC. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 2.0 QUALITY CONTROL/QUALITY ASSURANCE Assumptions: Conduct internal QA/QC peer reviews during the project. Consultant will not submit documents for review prior to completion of internal QC review. 2.1 Perform internal Quality Control following SRF's Basic QMP for 2 24 16 0 0 0 0 42 project deliverables,including peer review of all design components including but not limited to computations,drawings,plans,reports, and cost estimates. SUBTOTAL-TASK 2 2 24 16 0 0 0 0 42 $5,350 3-0 COORDINATION MEETINGS Prepare for and attend all meetings as necessary including the following: 3.1 Stakeholder informational meetings. Stakeholders include City 0 45 0 0 0 0 6 51 Engineering,City Living Streets Group,Nine Mile Creek Watershed District,Riley Purgatory Bluff Creek Watershed District,adjacent businesses owners/property owners{assume 5 meetings,3 SRF staff per meeting,3 hour per mtg). 3.2 Weekly design review meetings(assume 3 SRF staff per meeting, 6 66 0 0 0 0 0 72 2 hours per mtg,3 times a month for 4 months). SUBTOTAL-TASK 3 6 111 0 0 0 0 6 123 $16,467 B:IMarketing1Proposats120tfi LetlerProposarelP1fi0089_Preserve Blvd iEP)1Preserve Blvd Prelim 2016-1)2-0e,xlsx SRF CONSULTING GROUP.INC. PAGE 2 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSIJLTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN l"—*/*ESTIMATED PERSON-HOURS ESTI MATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 4.0 SURVEYING AND MAPPING 4.1 Design Surveys:Perform topographic field surveys along the project 2 10 0 20 0 90 0 122 corridor to supplement the LIDAR data. 4.2 Prepare Right of Way basemap showing existing and proposed 0 0 0 0 0 4 0 4 right of way and temporary easements. Assumes City GIS information will be used for preliminary design. 4.3 Utility mapping:Conduct utility field surveys to determine the type 0 0 0 0 0 40 0 40 and location of existing utilities within the project area for design purposes. Add existing utilities to basemapping,utilizing City's as- built information. 4.4 Develop a digital terrain model(DTM). 0 2 0 0 0 6 0 8 SUBTOTAL-TASK 4 2 12 0 20 0 140 0 174 $17,070 5.0 CONCEPTUAL LAYOUT AND TYPICAL SECTION ALTERNATIVES Assumptions Concept layouts will be developed based on previous and proposed traffic studies and existing RW. Potential typical sections will be developed for review and comment,prior to developing conceptual layouts. 5.1 Work with City staff to prepare a concept level layout to show the 0 36 0 12 60 32 0 140 proposed roadway improvements in the project area. This task includes preparation of up to three concept layouts based on the traffic modeling recommendations to assist in the selection of a prefered concept. 5.2 Work with City staff to prepare up to 5 typical section alternatives, 0 8 0 12 0 20 0 40 including dimensions. SUBTOTAL-TASK 5 0 44 0 24 60 52 0 180 $17,960 5:1MarketinglPraposals1201 fi Latler ProposaI&IP1500SP_Preserve SW(EPllPreserve Blvd Prelim 2Rt6-02-0,xIe SRF CONSULTING GROUP,INC. PAGE 3 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,iNC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN *****ESTIMATED PERSON-HOURS"'" ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 6.0 PUBLIC INVOLVEMENT Assumptions -Assumes three(3)public Information meetings. •Meetings to be advertised through mailers,press releases,and postings to City websites. No newsletters are included. -City will prepare mailing list and distribute all mailers, Consultant responsibilities -Preparation of mailers. -Press release for each meeting. -Displays,handouts,sign-in sheets,and comment cards for each public information meeting. -Meeting summaries. 6.'I Prepare mailers advertising meetings. Includes draft mailer for City 0 2 0 0 4 1 i 8 review and final for mailing_ City will distribute mailers. 6.2 Coordinate with the City of Eden Prairie for posting press releases 0 4 0 0 0 0 0 4 and related information to their websites. 6.3 Prepare displays,handouts,sign-in sheets,and comment cards for 0 8 0 0 8 16 4 36 each public information meeting. Includes drafts for City review and final. 6.4 Attend public information meetings. Assumes open house 8 32 0 0 0 0 0 40 meetings;no formal presentation. Includes travel,set up and meeting time. (4 SRF staff x 4 hours/meeting) 6.5 Prepare summary of each meeting including attendance,materials, 0 2 0 0 6 0 2 10 and comments. Includes draft and final. 6.6 Prepare abbrieviated version of summary and provide with meeting 0 1 0 0 2 0 0 3 materials to City of Eden Prairie for posting on City websites. SAMerkefinglProposeisl201$Letter Propesels1P160089_Preserve alvd(EPl Preserve Blvd Prelim 201E-02-0e.xlsx SRF CONSULTING GROUP,INC, PAGE 4 OF 17 CLIENT; CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN ****ESTIMATED P E RSON-HOURS**"" ESTI MATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 6.7 Prepare for and present preliminary layout at City Council meeting 0 4 0 0 2 0 0 6 for Council approval. SUBTOTAL-TASK 6 8 53 0 0 22 17 7 107 $12,478 7.0 TRAFFIC FORECASTING&OPERATIONS ANALYSIS 7.1 Inventory the existing access locations along the corridor in terms of 0 2 0 4 0 0 0 6 the type of access(i.e.,full,three-quarter,and restricted)and land use that it serves(i.e.,residential,commercial).This will include documentation of the number of conflicts points associated with each access,crash history,and access spacing. 7.2 Collect pulse counts at key private business,residential,or park 0 0 0 40 0 0 0 40 access locations assuming up to five(5)locations,Collect existing a.m.and p.m.peak period turning-movement counts for up to four (4)key intersections.Collect existing daily traffic volumes using road tubes or cameras for up to two(2)intersections.Download and process the data.The six(6)key study intersections include: -Preserve Blvd/Prairie Center Drive -Preserve Blvd/Wilder Drive -Preserve Blvd/Franlo Rd -Preserve BlvdfWestwind Dr -Preserve Blvd/Grier Ln -Preserve B1vd/Anderson Lakes Pkwy 7.3 Summarize year2040 development assumptions in the study area 1 2 0 10 0 0 0 13 based on Thrive MSP 2040 and the year 2030 City of Eden Prairie Comprehensive Guide Plan.Review assumptions with project team and incorporate comments, 7.4 Complete historical trend analysis on Preserve Boulevard and 1 2 0 14 0 0 0 17 Flying Cloud Drive between Anderson Lakes Parkway and Prairie Center Drive.Estimate future 2040 traffic demand for the No-Build Scenario based on corridor development assumptions. 5:IMarketinplPrppes2191209fi Letter Propesals1P1600892reserve Blvd lEP]1Preserve Blvd Prelim 207 -02-0B.asx SRF CONSULTING GROUP,INC. PAGE 5 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP. INC. SUBCONSULTANT- PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN """ESTIMATED PERSON-HOURS""* ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 7.5 Develop year 2040 a.m.and p.m.peak hour turning movements for 0 2 0 10 0 0 0 12 the no-build scenario.The following intersections will be included. -Preserve Blvd/Prairie Center Drive -Preserve Blvd/Wilder Drive -Preserve Blvd/Franlo Rd -Preserve BlvdlWestwind Dr -Preserve Blvd/Grier Ln -Preserve Blvd/Anderson Lakes Pkwy 7.6 Complete an operational analysis of the existing a,m.and p.m.peak 0 2 4 24 0 0 0 30 hour traffic conditions for up to 11 key Intersections,which includes key access points within the study area using Synchra/SimTraffic software(SRF will utilize previous modeling to the extent possible). This analysis will report level of service(LOS),travel times,stops, delay,and queue lengths to establish a baseline for future scenario comparisons, 7.7 Complete an a.m.and p.m.peak hour analysis for the no-build and 0 4 8 32 0 0 0 44 three(3)build scenarios for the design year 2040 using Synchro/SimTraffic software. 7.8 Identify and analyze intersection and roadway improvements to 2 4 8 16 0 0 0 30 address operational deficiencies,access considerations,and pedestrian and bicycle accommodations. 7.9 Document assumptions,methodology,key findings and 4 8 0 32 0 0 4 48 recommendations in a traffic operations and forecasts technical memorandum.Attend two(2)meetings with project team to discuss key findings and recommendations.Meetings assume two(2)SRF staff for each meeting. S:VMarkwInglProposals1244.6 LetterPropasels1PSS4499 Preserve Blvd(EPNPreserve Blvd Prelim 2016.42A8.xIFx SRF CONSULTING GROUP,INC, PAGE 6 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT; SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN "'""ESTIMATED PERSON-HOURS"' ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE SUBTOTAL-TASK 7 8 26 20 182 0 0 4 240 $23,778 8.0 PRELIMINARY LAYOUT(30%DESIGN) 8.1 Prepare preliminary geometric layout,profile and cross sections 0 24 0 32 60 32 0 148 based on the approved concept layout. The layout limits will be Anderson Lakes Parkway to Prairie Center Drive.Preliminary layout and profile will be prepared using current MnIDOT State Aid standards. 8.2 Submit layout,profile and cross sections to Eden Prairie for review 0 4 0 0 8 4 0 16 and comTlment. Make revisions as necessary and submit back for approval. SUBTOTAL-TASK 8 0 28 0 32 68 36 0 164 515,656 9.0 WETLAND DELINEATION AND POSSIBLE MITIGATION Assumptions -SRF will draft Landowner Permission Letter.City of Eden Prairie will mail permission letters to landowners and coordinate and document receipt of landowner permission prior to SRF performing wetland delineation. -City of Eden Prairie will provide any known/available past wetland delineations for the project area. -Wetland delineation will be limited to the proposed project area. S:lMarkelinsLProposaIs1201e Leiter Pi oposa]sLPTeoae9_Praserve Blvd iE:PPreeerve Blvd Pre11m 2015-e2-08.xlsx SRF CONSULTING GROUP.INC. PAGE 7 4F 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN *****ESTIMATED PERSON-HOURS* ** ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE -Wetland delineation will be completed in one(1)site visit. -Wetland delineation will be completed and submitted for approval during the 2016 growing season as defined by the U.S.Army Corps of Engineers(USAGE)1987 Wetland Delineation Manual and the Northcentral and Northeast Regional Supplement. -The City of Eden Prairie will provide review of the draft and final wetland delineation report. -The City of Eden Prairie will provide approval of the wetland delineation report prior to submittal to the WCA LGU and USACE by signing the WCA/USACE wetland boundary and type application and providing a scanned copy to SRF. -The City of Eden Prairie intends to purchase wetland credits from an approved wetland mitigation site to offset wetland impacts. Consultant responsibilities -Review historical aerial photography and complete wetland delineation. -Draft wetland delineation report for City of Eden Prairie review. -Prepare WCA/USACE wetland boundary and type application. -Attend Technical Evaluation Panel(TEP)meeting and revise wetland delineation report if necessary. -Provide electronic PDF copy of the final wetland delineation report. -Provide wetland boundary file in CAD or GIS format. -Provide electronic PDF copy of possible wetland mitigation memo. S:\Marketing\Propasals\2016 Letter Proposals1P160089 Preserve Blvd(EP)\Preserve Blvd Prelim 2016-02-08.xlsx SRF CONSULTING GROUP,INC. PAGE 8 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANIT PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN "'"ESTIMATED PERSON-HOURS ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 9.1 Landowner Permission Letter 0 0 0 4 0 0 0 4 -Prepare draft Landowner Permission Letter and list of addresses. -Revise letter per comments from City of Eden Prairie(if necessary). 9.2 Desktop Review 0 0 0 8 0 0 0 8 -Gather data from the National Wetland Inventory(NWI),Natural Resources Conservation Service(NRCS)soil database,contour data, recent aerial photography,historical photography,and past delineations for the project area. 9.3 Wetland Type Identification and Delineation,(Field Work) 0 0 0 10 0 0 0 10 -Delineate wetlands within the project area per the USACE 1987 Wetland Delineation Manual and the Northcentral and Northeast Regional Supplement,regulatory guidance,and WCA standards. -Record a minimum of one sampling transect per delineated wetland providing a minimum of two soil borings per wetland.Data collection to include vegetation,soils,and hydrologic indicators. -Photograph each sampling transect. -Record locations of each wetland boundary flag and sampling pit flag with a sub-foot accurate Trimble GPS unit. -Upload and post-process GPS data.Convert and export shapefiles to CAD as necessary_ 9.4 Complete Wetland Delineation Report, 0 4 0 32 0 0 0 36 -Complete a wetland delineation report per USAGE and WCA standards.Delineation report to include the following sections: S:IAaanre[ing1Pr pvsals12016 LellerProposaeIP160089_Preserve Blvd lEPIIPressrve Blvd Prelim 2O16-5-OB,xlsx SRF CONS1JI_T[NG GROUF,INC. PAGE 9 OF+7 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT SRF CONSULTING GROUP,INC. SUBCONSU LTANT- PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN **"'ESTIMATED PERSON-HOURS` ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE • Cover/Title Page • Background/Introduction • Methods of Determination • Wetland Results/Findings • Conclusions/Recommendations ▪ Additional Information(References Cited) - Historical Wetland Review • Wetland Determination Data Fonns • Maps Depicting Surveyed Wetland Boundaries • Photographs of Each Sampling Transect • Antecedent Precipitation Data -Perform internal CC review. -Prepare draft wetland delineation report for City of Eden Prairie review. -Revise wetland delineation report per City of Eden Prairie comments(if necessary). Revise wetland delineation report per TEP comments(if necessary). 9.5 Complete WCA/USAGE wetland boundary and type application 0 0 0 8 0 0 0 8 (using City of Eden Prairie's WCA/USACE Joint Application Form template). 9.6 Coordinate and attend TEP meeting. 0 0 0 10 0 0 0 10 -Submit electronic PDF copy of the wetland delineation report and the signed WCA/USACE wetland boundary and type application to WCA LOU and USACE.Assumes the WCA LOU will distribute the report and application to other members of the TEP. -Coordinate TEP meeting date and time with members of the TEP via email and/or Doodle Poll. -Attend TEP meeting in support of wetland boundary and type application approval.Assumes attendance at one(1)TEP meeting. S:\MarketIng\Proposaie,201 B Letter Propo8aI5lP150089 Preserve 81vd IEP11Preserve Blvd Prelim 2016-02.08.xlsx SRF CONSULTING GROUP,INC. PAGE 10 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP.(NC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN ESTIMATED PERSON-HOURS"""' ESTIMATE D TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 9.7 Determine a suitable wetland mitigation credit source. 0 0 0 8 0 0 0 8 -Search the BWSR Available Wetland Bank Credits database for potential wetland mitigation credit source(s)for estimated wetland impacts based on preliminary design. -Prepare a memo that describes the process of selecting a suitable wetland mitigation site and recommends one or more wetland mitigation credit source(s)to mitigate the estimated wetland impacts for the proposed project. SUBTOTAL-TASK 9 0 4 0 80 0 0 0 84 $7,740 10.0 UTILITY COORDINATION-PUBLIC AND PRIVATE 10.1 Conduct Gopher State One Call(GSOC)to identify all utility owners 0 0 0 0 16 2 0 18 within the project area. Collect and compile record drawings provided by utility owners. Identify utilility owner representatives and prepare private utility coordination log to track all utilities within the project area. 10.2 Conduct surveys to locate field marking placed by utility owners 0 0 0 0 0 0 0 0 (hours for this shown in Task 4.3). 10.3 Create existing utility basefile. Review utility data and identify 0 2 0 0 8 24 0 34 significant utility conflicts that will need a high level of relocation coordination during final design. 10,4 Coordinate with Eden Prairie's utility department to determine 0 6 0 0 0 2 0 8 project limits and ability to upgrade sanitary or watermain with the project. SUBTOTAL-TASK 10 0 8 0 0 24 28 0 60 $5,708 5:1MarketingTraposelsi2016 Letter PrepeealsW760Q99Proserve Blvd(EP)iPr erve Blvd Prelim 2015-02-08.xlsx SRF CONSULTING GROUP,INC. FADE 11 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT; PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN •**.ESTIMATED PERSON-HOURS' ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 11.0 GEOTECHNICAL REVIEW AND COORDINATION Assumptions City will contract directly with a Geotechnical Engineering Firm for geotechnical engineering services. 11.1 Coordinate with geotechnical engineer. Identify project limits and 0 8 0 0 4 0 0 12 assist with soil boring layout. Review geotechnical reports and provide review comments. SUBTOTAL-TASK 11 0 8 0 0 4 0 0 12 S1,408 12.0 PRELIMINARY WATER RESOURCES DESIGN Assumptions -The project will need to meet State Aid criteria for maximum allowable spread of runoff. -No permits will be obtained during this phase of the proect. -We have assumed that two watershed districts will permit this project-RPBCWD and NMCWD. We will confirm the watershed district boundaries adjacent to the project area,and explore the possibility for NMCWD to defer permitting to RPBCWD so only one permit will need be obtained. 12.1 Collect and review all available drainage data for the corridor. 0 2 0 0 8 0 0 10 Assemble a regulatory matrix that identifies the water quality and quantity issues and requirements for the project. Information to be collected includes the following: -Municipal and Watershed District comprehensive storm water planning documents -In-place and proposed utilities -Other planned or programmed projects in the area,including Prairie Center Mall -As-built record drawings of the existing storm water facilities, including ponds,storm sewer,and culverts;roadway;Mall entrance areas;and other affected infrastructure. S:1MarkeiingLProposals.2016 Letter PrdpnaalsLP160094_Pr9senie Blvd(EP)IPreserve Blvd Prelim 2a It-02-68x[sx SRF CONSULTING GROUP,INC. PAGE 12 OF 17" CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC_ SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN ESTIMATED PERSON-HOURS"'"' ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 12.2 Complete existing conditions analysis.Delineate drainage areas 0 4 2 0 24 8 0 38 and create an existing conditions hydrologic and hydraulic model for the roadway drainage system.Develop an existing conditions drainage overview map that includes drainage areas,flow arrows, existing storm sewer,culverts,and other stormwater facilities. 12.3 Complete proposed conditions analysis.Delineate proposed 0 4 2 0 32 6 0 44 drainage areas and create a proposed conditions hydrologic and hydraulic model for the roadway drainage system.❑evelop a proposed conditions drainage overview map that includes the proposed drainage areas,intended location of trunk storm sewers and culverts,and locations of stormwater BMPs to treat the roadway project. 12.4 Determine pond or other BMP strategies as mitigation to meet 2 8 0 0 32 8 0 50 watershed district and city water quality and quantity requirements. Identify potential pondiBMP sizes based on modeling and spreadsheet analysis. Determine preliminary grading/construction limits of the proposed BMPs associated with the roadway reconstruction project. 5:MarkellneraposalsL45716 Letter Proposals1P15 Q99 Preserve Slvd(EPyiPreserve 51vd Prelim 2016-G2-0BALsx SRF CONSULTING GROUP,M. PAGE 51 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT' PROJECT PRESERVE BLVD-PRELIMINARY DESIGN "'ESTIMATED PERSON-HOURS"`” ESTIMATED TASK NC. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 12.5 Eden Lake Flood Control System Evaluation and Preliminary 4 32 4 0 100 24 0 164 Design -Based on the conceptual design and recommendation from the 2011 Eden Lake flood study,complete a preliminary storm water lift station or gravity system design that uses a predictive/adaptive approach to managing high water levels for Eden Lake. This will be a"proof of concept"level study that will provide guidance for the next steps in design. -To develop the"proof of concept.' complete a predictive/adaptive H&H model for a storm water lift station or a gravity system that provides adequate Eden Lake and Neill Lake flood control up to the base flood. Determine if this strategy is most cost effective to reduce flooding and meet regulatory requirements for residents around Eden Lake. if this is not cost effective,determine additional work that would be necessary to arrive at an acceptable solution. -Based on the H&H model developed for Eden Lake and Neill Lake, make recommendations for alterations of both the Eden Lake and Neill Lake outfalls to ensure high water levels meet or exceed regulatory requirements. -Develop preliminary plans and cost estimates for the lift station, farcemain,and alterations to the lake outfalls if necessary. If this option is not selected,provide preliminary cost estimates for the preferred alternate. 12.6 Prairie Center Mall stormwater BMP design 4 12 2 0 40 24 0 82 -Develop a preliminary storm water BMP design between the Mall internal circular road and Prairie Center Drive to address the storm water flow into Preserve Blvd/Prairie Center Drive intersection. Explore the potential for water harvesting and reuse for irrigation. -Develop preliminary plans and cost estimates for stormwater BMPs and storm sewer connections for this area. SUBTOTAL-TASK 12 10 62 10 0 236 70 0 388 $37,222 SAMarkothi1Proposals12010 Letter Proposals1P100089 Preserve Blvd lEP)IPresdrve Blvd PreNm 2016-02-0114sx SRF CONSULTING GROUP,INC. PAGE 14 OF 17 CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN """"ESTIMATED PERSON—HOURS""' ESTIMATED TASK NO. WORKTASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE 13.0 PRELIMINARY RIGHT OF WAY Assumptions -Appraisals and Titles will be furnished by the City. 13.1 Work with City staff and design team to identify right of way impacts 4 10 0 0 0 10 0 24 including future permanent and temporary easement needs and estimated right of way acquisition costs. 13.2 Prepare a right of way basemap showing existing property owner 2 4 0 0 20 0 0 26 information within project area. Show the necessary Permanent and Temporary easement needs based on preliminary geometric layout and construction limits. The RW basemap shall be the basis for preparation of easement sketches and descriptions for appraisal purposes. SUBTOTAL-TASK 13 6 14 0 0 20 10 0 50 $5,530 14.0 PRELIMINARY CONSTRUCTION COST ESTIMATES 14.1 Develop a planning level cost estimate based on the Concept 0 8 0 0 24 0 0 32 Layouts. Assumes up to three estimates. 14.2 Prepare a planning level construction cost estimate associated with 0 4 0 0 12 0 0 16 the Preliminary Layout. SUBTOTAL-TASK 14 0 12 0 0 36 0 0 48 $4,572 SVMa[keting\ProposaWar6 Latter PMPUSHLsIPS5t 155_Preserve Blvd MPI Preserve Brod Prelim 2916-D2-09xlsx SRF CONSULTING GROUP.INC. PAGE 15 OF t Y CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC. SUBCONSULTANT: PROJECT: PRESERVE BLVD-PRELIMINARY DESIGN **ESTIMATED PERSON-HOURS'**" ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE TOTAL ESTIMATED PERSON-HOURS 60 478 46 338 470 353 17 1762 AVERAGE HOURLY BILLING RATES $175 $135 $110 $90 $82 $95 $72 ESTIMATED LABOR AND OVERHEAD $10,500 $64,530 $5,060 $30,420 $35,540 $33,535 $1,224 $183,809 ESTIMATED DIRECT NON-SALARY EXPENSES 5474 TOTAL ESTIMATED FEE $184,283 ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE: Personal Vehicles 600 Miles @ $0.540 $324 REPRODUCTION: Copy Duplication 500 Copies @ $0.10 $50 COMMUNICATIONS: Mail,Express,Etc. $100 ESTIMATED DIRECT NON-SALARY EXPENSES $474 SAlerireting1Proposats1261 K Lefler Propoe Is\P160089_Preserve SW{EP)IPre erve Blvd Prelim 2.6184.12-0Badez. SRF CONSJL7ING GROUP,INC. PAGE 16 OF IT CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP.INC. SUBCONSULTANT: PROJECT; PRESERVE BLVD-PRELIMINARY DESIGN ""_ESTIMATED PERSON-HOURS ESTIMATED TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE SUMMARY 1.0 PROJECT MANAGEMENT $3,150 $9,720 $0 $0 $0 $0 $0 $12,870 2.0 QUALITY CONTROL 1 QUALITY ASSURANCE $350 $3,240 $1,780 $0 $0 $0 $0 $5,350 3.0 COORDINATION MEETINGS $1,050 $14,985 $0 $0 SO $0 $432 $16,467 4.0 SURVEYING AND MAPPING $350 $1,620 $0 $1,800 $0 $13,300 $0 $17,070 5.0 CONCEPTUAL LAYOUT AND TYPICAL SECTION $0 $5,940 $0 $2,160 $4,920 $4,940 $0 $17,960 ALTERNATIVES 6,0 PUBLIC INVOLVEMENT $1,400 $7,155 $0 $0 $1,804 $1,615 $504 S12.478 7.0 TRAFFIC FORECASTING&OPERATIONS ANALYSIS $1,400 $3,510 $2,200 $16,380 $0 $0 $286 $23,778 8.0 PRELIMINARY LAYOUT(30%DESIGN) $0 $3,780 $0 $2.880 $5,576 $3,420 $0 $15,656 9.0 WETLAND DELINEATION AND POSSIBLE MITIGATION $0 $540 $0 $7,200 $0 SO $0 $7,740 10.0 UTILITY COORDINATION-PUBLIC AND PRIVATE $0 $1,080 $0 $0 $1,968 $2,660 $0 $5,708 11,0 GEOTECHNICAL REVIEW AND COORDINATION SO $1,080 $0 $0 $328 $0 $0 $1,408 12.0 PRELIMINARY WATER RESOURCES DESIGN $1,750 $8,370 $1,100 $0 $19,352 $6,650 $0 $37,222 13.0 PRELIMINARY RIGHT OF WAY $1,050 $1,890 $0 $0 $1,640 $950 $0 $5.530 14.0 PRELIMINARY CONSTRUCTION COST ESTIMATES $O $1,620 $0 $0 $2,952 $0 $0 $4,572 ESTIMATED DIRECT NON-SALARY EXPENSES $474 TOTAL $184,283 S;1hlerfceting1Praposais12919 Latter Pr oposalsiP150058_Praserve 51vd{EPI1Preserve Srvd PreUm 2016-02-0B.xlsx SRF CONSULTING GROUP,INC. PAGE 17 OF 17 SRF CONSULTING GROUP, INC. RANGE OF HOURLY BILLING RATES JANUARY 2016 THROUGH DECEMBER 2016 SENIOR PRINCIPAL $221 PRINCIPAL $ 148 - $ 218 SENIOR ASSOCIATE $ 120 - $ 190 ASSOCIATE $ 103 - $ 170 SENIOR PROFESSIONAL MIS Specialist $ 104 - $ 158 Engineer $ 79 - $ 143 Landscape Architect $ 77 - $ 143 Planner $ 77 - $ 143 GRADUATE Engineer $ 67 - $ 116 Hydrologist $ 67 - $ 116 Landscape Designer $ 67 - $ 116 Planner $ 67 - $ 116 TECHNICAL Safety Specialist $ 103 - $ 172 Engineering Specialist $ 93 - $ 138 Right-of-Way Specialist, Senior $ 81 - $ 133 Right-of-Way Specialist $ 67 - $ 111 CADD/Field Technician,Principal $ 85 - $ 138 CADD1Field Technician,Senior $ 71 - $ 116 CADD/Field Technician $ 45 - $ 97 Survey Technician, Principal $ 85 - $ 138 Survey Technician,Senior $ 71 - $ 116 Survey/Traffic Technician $ 44 - $ 93 PRODUCTION WEB Designer, Principal $ 85 - $ 125 Graphics Technician,Principal $ 79 - $ 131 Graphics Technician,Senior $ 72 - $ 116 Graphics Technician ___ _ $ 45 - $ 98 Sr.Editor $ 88 - $ 129 Editor $ 71 - $ 112 Administrative Assistant $ 62 - $ 103 Word Processor $ 56 - $ 91 Clerical $ 46 - $ 88 The Range of Hourly Rates schedule is subject to change annually. Direct project related expenses are billed at actual cost and mileage is billed at a rate not to exceed the current allowable IRS rate for business miles, CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Denise Christensen Release of Agreement Regarding Special Public Works/Engineering Assessments Requested Action Move to: Approve the Release of Agreement Regarding Special Assessments for Lots 1 through 12, inclusive, Block 1, and Outlots A and B, City West, Hennepin County, Minnesota. Synopsis On October 20, 1983, the City of Eden Prairie entered into an Agreement Regarding Special Assessments with Richard W. Anderson, Inc. pertaining to the levying of special assessments for improvements for the City West development. Background Information The improvements contemplated by the Agreements have been levied; therefore, the property should be released from the Agreements Regarding Special Assessments. Attachment Release of Agreement Regarding Special Assessments (Top 3 inches reserved for recording data) RELEASE OF AGREEMENT REGARDING SPECIAL ASSESSMENTS DATE: February 16,2016 FOR VALUABLE CONSIDERATION,the real property in Hennepin County,Minnesota, legally described as follows: Lots l through 12, inclusive, Block I,and Outlots A and B,City West,Hennepin County,Minnesota Check here if all or part of the described real property is Registered(Torrens)X is hereby released from the Agreement Regarding Special Assessments,dated October 20, 1983,executed between the City of Eden Prairie and Richard W.Anderson, Inc.,filed on October 25, 1983,as Document Number 1542871, in the Office of the Registrar of Titles,Hennepin County,Minnesota,and filed on November 7, 1983,as Document Number 4843109,in the Office of the County Recorder, Hennepin County,Minnesota. CITY OF EDEN PRAIRIE By: Nancy Tyra-Lukens Its: Mayor By: • Rick Getschow Its: City Manager STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of,2016 by Nancy Tyra- Lukens, and Rick Getschow, the Mayor and City Manager, respectively, of the City of Eden Prairie, a Minnesota municipal corporation,on behalf of said corporation. Notary Public This instrument was drafted by: City of Eden Prairie 8080 Mitchell Road Eden Prairie,Minnesota 55344 CITY COUNCIL AGENDA DATE: Feb. 16, 2016 SECTION: Consent DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C. Richard F. Rosow Administrative Release of Special Assessment City Attorney Agreements Requested Action Move to: Adopt Resolution Authorizing the Administrative Release of Special Assessment Agreements. Synopsis Since 2005 Development Agreements entered into by the City contain a provision for the administrative release of Assessment Agreements without City Council action. The City receives requests annually for release of property from Assessment Agreements entered into prior to 2005. These requests often arise out of a time sensitive pending closing of the sale of property. In order to provide more efficient and better customer service it is recommended that the City Council authorize the City Manager or the Manager's designee, upon request by a property owner or the owner's representative, to execute a release of Assessment Agreement(s) without City Council approval, following the levying of the special assessment(s), the expiration of the time for appeal and, in the event of an appeal, a final order resolving the appeal. Further it is recommended that the City Manager or his designee be authorized to cause the release to be recorded upon receipt from the property owner or the owner's representative of funds sufficient to pay the required filing fees. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- _ A RESOLUTION AUTHORIZING THE ADMINISTATIVE RELEASE OF SPECIAL ASSESSMENT AGREEMENTS WHEREAS, the City and property owners enter into Development Agreements that include Agreements Regarding Special Assessment("Assessment Agreement") for infrastructure required for the development of property; and WHEREAS, since 2005 Development Agreements entered into by the City contain a provision for the administrative release of the Assessment Agreement; and WHEREAS,the City receives requests annually for release of property from Assessment Agreements entered into prior to 2005, requiring City Council approval, which requests often arise out of a time sensitive pending closing of the sale of property; and WHEREAS, in order to provide more efficient and better customer service it is appropriate to authorize the City Manager or the Manager's designee, upon request by the property owner or the owner's representative, to execute a release of Assessment Agreement(s) without City Council approval following the levying of the special assessment(s), the expiration of the time for appeal and, in the event of an appeal, a final order resolving the appeal. NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,upon request by a property owner the City Manager or the Manager's designee is authorized to prepare and execute release(s) of Assessment Agreements without City Council approval, after the special assessment has been levied, the time for appeal has expired and, in the event of an appeal, a final order resolving the appeal. BE IT FURTHER RESOLVED,the City Manager or his designee is authorized to cause the release to be recorded upon receipt from the property owner or the owner's representative of funds sufficient to pay the required filing fees. ADOPTED by the City Council of the City of Eden Prairie this 16h day of February 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: IC 16-5938 ITEM NO.: VIII.D. Leslie Stovring Approve a Grant Agreement with the Engineering Metropolitan Council for the Riley Creek Watershed Outlet Monitoring Program Station Requested Action Move to: Approve a Grant Agreement with Metropolitan Council to provide tasks associated with monitoring and maintaining the Riley Creek Watershed Outlet Monitoring Program station. Synopsis Metropolitan Council Environmental Services has requested that the City of Eden Prairie agree to collect samples from and provide basic maintenance of the equipment for the Riley Creek Watershed Outlet Monitoring Station Program (WOMP) station south of Flying Cloud Drive for 2016 and 2017. These samples will monitor the creek health and allow the City to track the success of water quality improvement projects within the creek. The funds for the monitoring will be paid in part by a grant by the Metropolitan Council ($10,000). Remaining costs will be paid out of the stormwater utility fund. Background Information The Riley Creek water quality monitoring station south of Flying Cloud Drive was installed by Metropolitan Council to monitor the health of Riley Creek prior to flowing into the Minnesota River. The City started contracting for monitoring and maintenance services with Barr Engineering in 2008. The Metropolitan Council requested that the City take on monitoring and basic maintenance duties associated with the station due to a lack of available staffing within the Council. The Metropolitan Council provides limited funding for the station, the amount that will be available for 2016 and 2017 is $10,000. Riley Creek is currently listed as impaired by the State of Minnesota. The Minnesota Pollution Control Agency(MPCA) has requested that the data collected be entered into the State's water monitoring database. This would make the data readily available to the MPCA as they complete the Total Maximum Daily Load(TMDL) study for the Riley Creek system. In addition, the data collected will allow the City track the success of actions taken under our NPDES Stormwater Permit to improve the water quality of Riley Creek. The goal would be to request that the creek segment be delisted in the future. Attachments Grant Agreement Contract No: SG-04498 GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND CITY OF EDEN PRAIRIE FOR THE METROPOLITAN AREA WATERSHED OUTLET MONITORING PROGRAM(WOMP2) THIS AGREEMENT is made and entered into by and between the Metropolitan Council(the "Council") and City of Eden Prairie(the "Grantee"), each acting by and through its duly authorized officers. WHEREAS: 1. The Metropolitan Council has been charged by the Minnesota Legislature(Minnesota Statutes, section 473.157,Water Resources Plan)with the development of target pollution loads for all Metropolitan Area watersheds. 2. A search of the available data yielded very little data adequate for use in the development of these loads. 3. On January 12, 1995 the Metropolitan Council authorized its staff to enter into grant agreements with various watershed management organizations for the collection of watershed outlet data. 4. The Council has entered into a grant agreement with the State of Minnesota(referred to in this document as the"State Grant Agreement")whereby the state agrees to provide certain funds for the purposes of the Metropolitan Area Watershed Outlet Monitoring Program. 5. The Grantee has expressed an interest in collecting water quality data at the watershed outlet. 6. The Grantee has exhibited the technical capability to conduct a watershed outlet monitoring program. 7. The Council has reviewed the Grantee's proposal and desires to assist it in the collection of data. NOW,THEREFORE,the Council and the Grantee agree as follows: I. GRANTEE PERFORMANCE OF GRANT PROJECT 1.01 Grant Project. The Grantee agrees to perform and complete in a satisfactory and proper manner the grant project as described in the Grantee's application for grant assistance, incorporated in this agreement by reference, and in accordance with the terms and conditions of this agreement. Specifically, the Grantee agrees to perform the specific activities described in Exhibit A("WOMP Monitoring Work Plan")and to undertake the financial responsibilities described in Exhibit B ("WOMP Monitoring Budget and Financial Responsibilities"document), both of which are attached to and incorporated in this agreement. These activities and financial responsibilities are referred to in this agreement as the"Grant Project". 1.02 Use of Contractors. With the approval of the Council's Grant and Project Managers,the Grantee may engage contractors to perform Grant Project activities. However,the Grantee retains 1 primary responsibility to the Council for performance of the Grant Project and the use of such contractors does not relieve the Grantee from any of its obligations under this agreement. 1.03 Material Representations. The Grantee agrees that all representations contained in its application for grant assistance are material representations of fact upon which the Council relied in awarding this grant and are incorporated in this agreement by reference. H. AUTHORIZED USE OF GRANT FUNDS 2.01 Authorized Uses. Grant funds may be used only for costs directly associated with Grant Project activities, as described in paragraph 1.01, and which: i)occur during the Project Activity Period specified in paragraph 6.01, and ii)are eligible expenses as listed in the Grantee Financial Responsibilities portion of the WOMP Monitoring Budget and Financial Responsibilities document (Exhibit B). Grant funds may also be used to prepare the expense report required by paragraph 5.02 of this grant agreement. No other use of grant funds is permitted. 2.02 Unauthorized Uses of Grant Proceeds. Grant funds cannot be used to purchase land, buildings, or other interests in real property, or to pay legal fees, or permit, license, or other authorization fees,unless specifically approved in advance by the Council's Grant Manager. 2.03 Project Equipment and Supplies. With approval of the Council's Project Manager, grant funds may be used to purchase or lease equipment,machinery, supplies, or other personal property directly necessary to conduct the Grant Project. The Grantee will comply with the personal property management requirements described in article VIII of this agreement,with regard to any property purchased pursuant to this paragraph. HI. GRANT AMOUNT AND DISTRIBUTION 3.01 Maximum Grant Amount. The Council shall pay to the Grantee a Maximum Grant Amount of$10,000. Provided,however,that in no event will the Council's obligation under this agreement exceed the lesser of: a. the Maximum Grant Amount of$10,000; or, b. the actual amount expended by the grantee on eligible expenses as specified in paragraph 2.01. The Council shall bear no responsibility for cost overruns which may be incurred by the Grantee in performance of the Grant Project. 3.02 Distribution of Grant Funds. Grant funds will be distributed by the Council according to the following schedule: a. Within ten working days of Council execution of this agreement,the Council will distribute to the Grantee forty-five(45%)of the Maximum Grant Amount. b. Upon Council approval of Grantee's January 2017 fmancial report required by paragraph 5.02,the Council will distribute to the Grantee forty-five(45%)percent of the Maximum Grant Amount. c. Upon approval of Grantee's January 2018 financial report required by paragraph 5.02,the Council will distribute to Grantee the final payment of the remainder of the Maximum Grant Amount. However,no payment will be made which would cause the distribution of grant 2 funds to exceed the limits in paragraph 3.01. Further, if the amount already paid to Grantee by the Council pursuant to this paragraph exceeds the cumulative amount actually expended by the Grantee on eligible expenses as specified in paragraph 2.01,the Council shall notify Grantee of the amount of over-payment. Grantee shall repay to the Council the amount of such overpayment within 30 calendar days of receipt of such notice from the Council. No payment will be made under this paragraph if the Grantee is not current in its reporting requirements under article V at the time the payment is due. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Grantee noncompliance with this agreement. 3.03 Repayment of Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the Grantee has made an unauthorized or undocumented use of grant proceeds, and upon a demand for repayment issued by the Council,the Grantee agrees to promptly repay such amounts to the Council. 3.04 Reversion of Unexpended Funds. All funds granted by the Council under this agreement that have not been expended for authorized Grant Project activities as described in paragraph 2.01 shall revert to the Council. IV. ACCOUNTING AND RECORDKEEPING REQUIREMENTS 4.01 Documentation of Grant Project Costs. All costs charged to the Grant Project must be supported by proper documentation, including properly executed payroll and time records, invoices, contracts,receipts for expenses, or vouchers,evidencing in detail the nature and propriety of the charges. 4.02 Establishment and Maintenance of Grant Project Information. The Grantee agrees to establish and maintain accurate, detailed, and complete separate accounts,financial records, documentation,and other evidence relating to: i)Grantee's performance under this agreement, and ii)the receipt and expenditure of all grant funds under this agreement. The Grantee shall establish and maintain all such information in accordance with generally accepted accounting principles and practices and shall retain intact all Grant Project information until the latest of: a. complete performance of this agreement; or b. six(6)years following the term of this agreement; or c. if any litigation, claim, or audit is commenced during either such period,when all such litigation, claims or audits have been resolved. If the Grantee engages any contractors to perform any part of the Grant Project activities,the Grantee agrees that the contract for such services shall include provisions requiring the contractor to establish and maintain Grant Project information in accordance with the provisions of this paragraph and to allow audit of such information in accordance with paragraph 4.03. 4.03 Audit. The accounts and records of the Grantee relating to the Grant Project shall be audited in the same manner as all other accounts and records of the Grantee are audited. During the time of maintenance of information under paragraph 4.02, authorized representatives of the Council, and the Legislative Auditor and/or State Auditor in accordance with Minnesota Statutes, section 16C.05, subdivision 5,will have access to all such books,records, documents, accounting practices and procedures, and other information for the purpose of inspection, audit, and copying during normal business hours. The Grantee will provide proper facilities for such access and inspection. V. REPORTING AND MONITORING REQUIREMENTS 5.01 Monitoring Work Plan. The WOMP Monitoring Work Plan(Exhibit A) includes the specific geographic area and watershed outlet affected by the Grant Project,the tasks to be undertaken 3 together with schedules and the organization responsible for the tasks' costs. The Grantee Financial Responsibilities portion of the WOMP Monitoring Budget and Financial Responsibilities document (Exhibit B)lists the Grantee expenses eligible for reimbursement by the Council, subject to the limitations of paragraph 2.01. The Grantee agrees to abide by the Monitoring Work Plan, including the Quality Control Provisions listed in the Monitoring Work Plan. 5.02 Grant Project Financial Reports. In January 2017 and January 2018,the Grantee will submit a financial report detailing expenses incurred by Grantee for the Grant Project in the preceding twelve calendar months which are eligible for reimbursement by the Council in accordance with paragraph 2.01. 5.03 Changed Conditions. The Grantee agrees to notify the Council immediately of any change in conditions,local law, or any other event that may affect the Grantee's ability to perform the Grant Project in accordance with the terms of this agreement. VI. GRANT PROJECT ACTIVITY PERIOD; TERM; TERMINATION 6.01 Project Activity Period. The Grantee agrees to complete the Grant Project activities specified in paragraph 1.01 during the period from January 1,2016 through December 31,2017(the "Project Activity Period"). 6.02 Term. The term of this agreement shall extend from the effective date of this agreement to a date sixty(60)calendar days following the end of the Project Activity Period,to permit closeout of this agreement. 6.03 Termination. Either the Council or the Grantee may terminate this grant agreement at any time, with or without cause, by providing the other party written notice of such termination at least thirty (30) days prior to the effective date of such termination. Upon such termination Grantee shall be entitled to compensation for Grant Project activities in accordance with this grant agreement which were satisfactorily performed and incurred prior to the effective date of the termination. Any remaining grant funds which have been distributed to Grantee will be returned to the Council no later than the effective date of such termination. Upon such effective date of termination, a)all data collected by Grantee prior to the effective date of termination shall be turned over to the Council by Grantee; and b)all Council personal property in possession of Grantee wherever located and all property acquired with Grant funds shall be turned over to the Council by Grantee. 6.04 Termination by Council for Noncompliance. If the Council fmds that there has been a failure to comply with the provisions of this agreement,the Council may terminate the agreement at any time following seven(7)calendar days written notice to the Grantee and upon failure of the Grantee to cure the noncompliance within the seven-day period. Noncompliance includes failure to make reasonable progress toward completion of the Grant Project. If the Council finds that the Grantee's noncompliance is willful and unreasonable,the Council may terminate or rescind this agreement and require the Grantee to repay the grant funds in full or in a portion determined by the Council. Nothing herein shall be construed so as to limit the Council's legal remedies to recover grant funds. 6.05 Effect of Grant Project Closeout or Termination. The Grantee agrees that Grant Project closeout or termination of this agreement does not invalidate continuing obligations imposed on the ' Grantee by this agreement. Grant Project closeout or termination of this agreement does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. 4 VII. COUNCIL's GRANT MANAGER AND PROJECT MANAGER Financial aspects of this grant agreement will be handled by the Council's Grant Manager. The Council's Grant Manager for this grant agreement is Joe Mulcahy, or such other person as may hereafter be designated in writing by the Council. Technical aspects of the Grant Project, including supervision of the Grantee under the Monitoring Work Plan,will be handled by the Council's Project Manager. The Council's Project Manager for this grant agreement is Daniel Henely, or such other person as may hereafter be designated in writing by the Council. However,nothing in this agreement will be deemed to authorize such Grant Manager or Project Manager to execute amendments to this Grant Agreement on behalf of the Council. VIII. GRANT PROPERTY AND DATA. 8.01 Title. Title to all personal property at the monitoring station site as described in Exhibit A and all property acquired with grant funds will remain with the Council. The Council authorizes the Grantee to utilize the personal property at the site in carrying out the Grant Project activities during the Project Activity Period. 8.02 Maintenance. The Grantee agrees to maintain any such personal property in good operating order. If, during the Project Activity Period, any personal property is no longer available for use in performing the Grant Project,whether by planned withdrawal,misuse,or casualty loss,the Grantee shall immediately notify the Council's Project Manager. 8.03 Utility Services. The Council shall make arrangements with local utilities to provide both telephone and electrical hookups as needed at the monitoring station specified in Exhibit A. All utility accounts serving the monitoring station shall be in the name of the Council. All telephone and electric utility costs for the monitoring station shall be paid by the Council. 8.04 Grant Project Closeout or Termination. No later than a)the effective date of termination as provided in Sections 6.03 and 6.04 of this Grant Agreement or b)no later than sixty (60) calendar days following the end of the Project Activity Period ("Project Closeout Date"), whichever is applicable: i) all data defined in Section 9.04 of this Agreement collected by Grantee prior to the Project Closeout Date or the effective date of termination shall be turned over to the Council by Grantee; and ii) all Council personal property in possession of Grantee wherever located and all property acquired with Grant funds shall be turned over to the Council by the Grantee. Provided, however, that if the Grant Agreement has not been terminated by either party and Grantee continues to participate in the Watershed Outlet Monitoring Program (WOMP 2) through a subsequent Grant Agreement with the Council, Grantee shall not be required to comply with Section 8.04 subparagraph(ii) until such time as Grantee's participation in the WOMP 2 program ceases. IX. GENERAL CONDITIONS 9.01 Amendments. The terms of this agreement may be changed only by mutual agreement of the parties. Such changes shall be effective only upon the execution of written amendments signed by duly authorized officers of the parties to this agreement. 5 9.02 Assignment Prohibited. Except as provided in paragraph 1.02,the Grantee shall not assign, contract out, sublet, subgrant,or transfer any Grant Project activities without receiving the express written consent of the Council. The Council may condition such consent on compliance by the Grantee with terms and conditions specified by the Council. 9.03 Indemnification. The Grantee assumes liability for and agrees to defend, indemnify and hold harmless the Council, its members, officers, employees and agents,from and against all losses, damages, expenses, liability, claims, suits, or demands, including without limitation attorney's fees, arising out of,resulting from, or relating to the performance of the Grant Project by Grantee or Grantee's employees, agents, or subcontractors. 9.04 Grant Project Data. The Grantee agrees that the results of the Grant Project,the reports submitted, and any new information or technology that is developed with the assistance of this grant may not be copyrighted or patented by Grantee. The Grantee shall comply with the Minnesota Government Data Practices Act,Minnesota Statutes, Chapter 13, in administering data under this agreement. 9.05 Nondiscrimination. The Grantee agrees to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular,the Grantee agrees not to discriminate against any employee, applicant for employment, or participant in this Grant Project because of race,color, creed, religion, national origin, sex,marital status, status with regard to public assistance,membership or activity in a local civil rights commission, disability, sexual orientation, or age; and further agrees to take action to ensure that applicants and employees are treated equally with respect to all aspects of employment, including rates of pay, selection for training, and other forms of compensation. 9.06 Promotional Material: Acknowledgment. The Grantee agrees to submit to the Council a copy of any promotional information regarding the Grant Project disseminated by the Grantee. The Grantee shall appropriately acknowledge the grant assistance made by the State and the Council in any promotional materials,reports,and publications relating to the Grant Project. 9.07 Compliance with Law; Obtaining Permits,Licenses and Authorizations. The Grantee agrees to conduct the Grant Project in compliance with all applicable provisions of federal, state, and local laws, ordinances or regulations. The Grantee is responsible for obtaining all federal, state, and local permits,licenses, and authorizations necessary for performing the Grant Project. 9.08 Workers Compensation; Tax Withholding. The Grantee represents that it is compliance with the workers compensation coverage requirements of Minnesota Statutes, section 176.181, subdivision 2, and that it, and any of its contractors or material suppliers, if any, under this contract, are in compliance with the tax withholding on wages requirements of Minnesota Statutes, section 290.92. 9.09 Jurisdiction,Venue,and Applicable Law.Venue for all legal proceedings arising out of this agreement, or breach of this agreement, shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota. All matters relating to the performance of this agreement shall be controlled by and determined in accordance with the laws of the State of Minnesota. 9.10 Relation to State Grant Agreement. The Grantee recognizes that the Council has undertaken certain obligations as part of the State Grant Agreement. A copy of the State Grant Agreement is attached to and incorporated in this agreement as Exhibit C. The Grantee agrees that obligations imposed by the State Grant Agreement on subgrantees or subcontractors are hereby made binding on the Grantee, and that the terms of the said agreement are incorporated into this agreement to the extent necessary for the Council to meet its obligations under the State Grant Agreement. Terms of the State Grant Agreement which are hereby specifically incorporated include, without limitation, the following: 6 Section 5 Conditions of Payment Section 10 Government Data Practices and Intellectual Property Section 11 Worker's Compensation Section 12 Publicity and Endorsement Section 13 Governing Law,Jurisdiction and Venue Section 16 Subcontracting Section 17 Full Time Equivalency Reporting Section 18 Legacy Logo This paragraph shall not be deemed to create any contractual relationship between the State of Minnesota and the Grantee. The Grantee is not a third-party beneficiary of the State Grant Agreement. IN WITNESS WHEREOF,the parties have caused this agreement to be executed by their duly authorized officers on the dates set forth below. This agreement is effective upon final execution by, and delivery to,both parties. GRANTEE Date By Name Title METROPOLITAN COUNCIL_ Date By Sam Paske Assistant General Manager,Environmental Quality Assurance Department WOMP2 Revised 1/16 7 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.E. Matt Bourne, Parks and Natural Resources Manager Award Bid for Pheasant Woods Play Equipment Requested Action Move to: Award the contract for playground equipment at Pheasant Woods Park to St Croix Recreation in the amount of$74,529. Synopsis This year the Pheasant Woods Park's 20 year old play equipment is scheduled for replacement. City staff utilized a Request for Proposal(RFP)process to select the replacement play equipment. The RFP establishes a maximum dollar amount for the project purchase/installation. All vendors who are interested in submitting a design for the park project must meet the basic RFP parameters. In addition the design must fit within the defined physical space allowed and the vendor must provide a qualified lead person to oversee and assist with the installation of their equipment by city park staff The city received submittals from seven vendors for the new play equipment at Pheasant Woods Park. The seven plans were reviewed by staff and the top two choices were sent back to the respective vendors with requests for changes and updating. Once the revised plans were submitted,the design by St Croix Recreation was chosen as staff's top choice and was presented to the Parks,Recreation and Natural Resources Commission for their review. Funding for the play equipment replacement work will come from the Capital Improvement Program. The total project budget is $150,000. The equipment replacement is $74,529 with the project balance being used for correcting soils underneath the play area to minimize damage to the play equipment due to frost heaving, as well as replacement of the parking lot and trails within the park. Background Play equipment is on a replacement schedule based on our annual safety audits. Equipment is identified as needing replacement based on its age and safety audit point priority ranking. Play equipment has a normal life expectancy of 15 years and the existing equipment at Pheasant Woods was installed in 1996, meaning it has out-lived its normal expectancy. Attachments Contract St Croix Recreation-Play area design FORM OF CONTRACT THIS AGREEMENT, made and executed this 11th day of February, 2016, by and between City of Eden Prairie hereinafter referred to as the "CITY", and St. Croix Recreation, hereinafter referred to as the "CONTRACTOR", WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Parks and Recreation Department referred to in Paragraph IV, as provided by the CITY for: Pheasant Woods Park Play Equipment Replacement CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTORS proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be $74,529.00. III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Request for Proposal b. Instruction to Bidders c. Accepted Proposal d. Contract Agreement e. Contractor's Performance Bond—if needed f. Contractor's Payment Bond—if needed (2) Special Conditions (3) Detail Specifications (4) General Conditions FC-1 (5) Plans (6) Addenda and Supplemental Agreements The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the following schedule: or in accordance with the Contract Documents. VI. This Agreement shall be executed in two (2) copies. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. In Presence Of: CITY OF EDEN PRAIRIE, MN. By Its City Mayor And Its City Manager CONTRACTOR In Presence Of: By Title And Title FC-2 REQUEST FOR PROPOSAL CITY OF EDEN PRAIRIE Pheasant Woods Park Playground Replacement 8420 Mitchell Road I. GENERAL INFORMATION A. OBJECTIVE The purpose of the Request For Proposal(RFP) is to obtain site plan design concepts and bids to include the purchase of playground equipment, engineered wood fiber and an installation supervisor for supplied crew for the playground site at Pheasant Woods Park, 8420 Mitchell Road. B. ISSUING OFFICE The RFP is issued by the City of Eden Prairie. All correspondence regarding the RFP must be addressed to: Bill Olmschenk, City of Eden Prairie,Park Maintenance, 15150 Technology Drive, Eden Prairie, MN 55344. C. CONTRACT ADMINISTRATOR All communications concerning the contract should be directed to Bill Olmschenk, City of Eden Prairie,Park Maintenance, 15150 Technology Drive,Eden Prairie,MN 55344,phone 952-949-8536. D. INCURRING COSTS The City of Eden Prairie is not liable for any cost incurred by the prospective firms prior to the signing of the contract. E. PROPOSALS To be considered, each firm must submit a complete response to this RFP, using the format provided in Section III. The proposal must be signed in ink by an official authorized to bind the submitter to its provisions. The proposal must include a statement as to the period during which the proposal remains valid. This period must be at least sixty(60) days from the due date for this proposal. F. ACCEPTANCE OF THE PROPOSAL CONTENT Failure of the selected consultant to accept these obligations may result in cancellation of the award. G. SELECTION PROCESS Responses to this RFP will be evaluated based on a three-step selection process: 1. Staff will review the firm's response to the RFP, including either a model of the proposed project, a graphic artists' rendition of the project or a computerized drawing of the proposed project and determine if the proposal meets all criteria for consideration. 2. A park and recreation meeting will be held so staff can review the proposed play area. Comments will be forwarded to the Parks,Recreation and Natural Resources Commission and City Council. 3. The City Council will review the proposals and will award the contract. H. PROPOSAL RECEIPT Proposals must arrive at City of Eden Prairie,Park Maintenance Facility, 15150 Technology Drive, on or before 3:00 P.M.,December 29, 2015. 1 I. RIGHT TO REJECT BIDS The City of Eden Prairie reserves the right to award the total proposal,to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City's judgment. In determination of award, the qualification of the proposal submitter,the conformity with the specifications of services to be supplied and delivery terms will be considered. J. COST LIABILITY The city assumes no responsibility or liability for costs incurred by the firms prior to the signing of this agreement. K. OWNER The City of Eden Prairie is designated as Owner. All work shall be on public property. The contractor shall confine his operation, at all times staying with the limits of the property. Any repairs or restorations required outside the property limits due to the Contractor's carelessness shall be repaired by the Contractor at his expense. L. AWARD OF CONTRACT The City of Eden Prairie will award one contract for this entire project to the responsible bidder submitting a bid meeting all performance and required criteria as set forth in the Request for Proposal and the associated documents,plans and specifications. M. TAXES The contractor shall pay all sales, consumer,use and other taxes required to be paid by him in accordance with the law of the place where the work is to be performed. N. TEMPORARY ENCLOSURES,BARRICADES AND FENCES The Contractor shall provide and maintain all necessary temporary enclosures and barricades to adequately protect the work and materials from the elements and persons not involved with construction. The Contractor shall remove all temporary enclosures, barricades and fences upon completion of the work. O. PROTECTION OF EXISTING FACILITIES The Contractor shall provide for and be responsible for protection of existing pavements,utilities, fencing, etc. In general, all existing materials, surfaces, sod, etc.,to remain which are affected by the work shall be repaired and restored to an original and functional condition. P. SHIPMENT OF MATERIALS Before making any shipment of materials to the site, Contractor shall ascertain whether the site is in a condition to receive the shipment. Where this provision is neglected and material is delivered to the site when the latter is not in condition to receive it, such materials shall be properly stored elsewhere at the Contractor's expense and adequate insurance coverage provided for off-site storage. Q. STORAGE OF MATERIALS ON OR OFF-SITE Contractor shall provide storage as required to protect and preserve all materials stored at the site. Materials are not to be stored directly on the ground. Storage of materials is to be confined to areas designated by the City. Owner shall not sign for or be responsible for materials delivered to the site. R. WORKING HOURS Working hours shall be from 7:00 a.m. until 7:00 p.m.,Monday through Friday unless approval has been made with the Owner to work otherwise. 2 S. CLEANUP All work areas shall be returned to a condition equal to or better than was in existence at the beginning of the project. All construction debris, including excavated soil, shall be removed and disposed of in a manner satisfactory to the City. II. INTERVIEW Selected firms will present in more detail the proposal to the Park and Recreation Staff. Staff will make a recommendation to the City Council. The City Council will award the bid at their March Council Meeting. III. SPECIFICATIONS A. Structure shall meet the age-related design criteria and be suitable for 2-12 year olds. The area in this park is large enough to allow for two (2) separate structures—one for 2-5 year-olds and one for 5-12 year-olds. B. Play area shall include a two-bay, 8-foot high swing set with one bay for(1) One-for-All Swing Seat and(1) infant seats and one bay for two (2) strap seats. C. Main structure frame can be a single pole center staging area or a multi-deck system structure with a minimum of one(1)canopy deck. Poles shall be a minimum of 5 inches in diameter on the 5-12 year structure and 3 1/z" on the 2-5 year-old structure. D. Amenities shall include,but not be limited to: slides, climbers, ladders,play panels,transfer deck, fire pole, spring riders, spinners, etc. E. Site for the play structure is approximately 6300 sq. ft. See attached existing playground Note: This area is able to be adjusted to make your system fit. F. Site shall have signage information appropriate to the structure area. IV. PROPOSAL A. PROPOSAL FORMAT The firm will be responsible for submitting a written proposal listing each piece of equipment and cost for that piece of equipment, including wood fiber and installation supervisor. The proposal must also include either a graphic design, computer enhanced drawing or model of the project being proposed. 3 B. FEE QUOTATIONS The fee proposal of up to but not exceed$70,000 for the project will include all costs associated with the project, including all equipment, structures,wood fiber and supervision of the installation. Each firm is requested to provide the maximum amount of play activities for that fee. C. SUBMITTAL REQUIREMENTS Each of the following items shall be considered an integral part of the Bidder's proposal and shall be submitted to the Owner on or before the bid date and time as stated on the Proposal Form: 1. Two copies of a completed and signed Proposal Form. 2. List of all equipment included in the plans,with quantities and part numbers. 3. Two copies of a play area equipment layout drawing to scale showing layout, safety zones, accessibility,border and outside dimensions. Each bidder is responsible to design a plan that follows the equipment list enclosed. 4. One bound notebook or plan size sheet of all components and features specific to the project. 5. One complete copy of all warranty information. 6. The Bidder shall indicate all deviations from the specifications. 7. Provide a letter from the manufacturer or an independent consulting firm stating all equipment meets the current ASTM F1487 standard. 8. Supply an on-site installation supervisor to assist the owner-supplied labor and/or volunteers. The supervisor shall be an experienced play equipment installer. The supervisor bid shall be for a lump sum total for one (1) supervisor for the days needed,for eight(8)hours per day on-site including all travel and overnight expenses. Adjustments to the total shall be on a per hour basis,per supervisor and an hourly rate indicated on the bid. D. SITE REVIEW Consultants submitting bids may visit the site and should contact Bill Olmschenk, Park Construction Supervisor at 952-949-8536 to arrange an inspection tour of the site. E. REGULATORY COMPLIANCE All equipment provided and all areas around and between equipment must comply with most current Consumer Product Safety Commission(CPSC) guidelines and The American Society for Testing and Material (ASTM) standard. It is the responsibility of each bidder and manufacturer to be aware of these guidelines. Please list all deviations where you do not comply totally and explain each in detail when submitting the proposal. Equipment that requires labor intensive measures or modifications, after installation, such as the cutting of bolts off, to bring the equipment into conformance with CPSC and ASTM will not be accepted. As recommended by CPSC, a project specific maintenance manual shall be provided at the end of the project. 4 F. PROJECT PHASING The Parks and Recreation Department staff is challenging various playground manufacturers to use their professional expertise and creativity to develop a unique playground at Pheasant Woods Park. G. TIME TABLE 1. Proposal submittal deadline—December 29, 2015, before 3:00 p.m. 2. Review by Park and Recreation Staff—Before January 7, 2016, 3:00 p.m., City Center 3. Award by the City Council March, 2016 4. Delivery of playground for installation mid to late June H. OWNER RESPONSIBILITY TO PROJECT 1. Site grading and leveling 2. ICWC crew(Institution/Community Work Crew)to install equipment 3. Installation of drain tile 4. Purchase and installation of drainage rock 5. Purchase and installation of drainage fabric 6. Installation of engineered wood fiber 7. Finish grading and seeding 8. Border edging concrete NOTE: Remember to attach contract to RFP 5 Addendum #1 December 9,2015 Request For Proposal Pheasant Woods Park Playground Replacement This addendum forms a part of the specifications and modifies the original specifications. Acknowledge receipt of this Addendum in the space provided on the Proposal Form. Failure to do so will subject Bidder to disqualification. This Addendum is issued to all known plan holders. Clarifications or changes to plans and specifications: 1. Shade structure will be moved closer to the trail. Existing container divider and trail will be moved to open the container. See attached map with approximated dimensions. Playground designers shall field verify dimensions ensure safety zone compliance. 2, Engineered Wood Fiber(EWF) shall be 12 inches thick in container and ensure compliance with ASTM F1292,ASTM F2075, and ASTM F1951. 3. Impact mats will be needed under the swings. 4. City of Eden Prairie staff will remove existing playground and wood fibers. We will do any soil corrections needed for suitable subbase and drain tiling. 5. City of Eden Prairie will include concrete for the footings for the equipment. • 79 IS 4•••••••40<jot. • , QPo Go�4C,, c JQ,O loos' .10' O�� • 34 • 1 aim r January 25, 2016 Bill Olmschenk Park & Recreations 15150 Technology Drive Eden Prairie, MN 55377 Dear Bill Olmschenk: St. Croix Recreation Company, Inc. is delighted to provide Park & Recreations with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Company, Inc. is confident that this proposal will satisfy Park & Recreations's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with Park & Recreations. We appreciate your consideration and value this opportunity to earn your business. Sin -p Bill Livingston St. Croix Recreation Company, Inc. 225 N. Second Street Stillwater, MN 55082 i ORDER TO: Public Works FROM: St Croix Recreation 15150 Technology Drive 329 East Lake Street Eden Prairie, Mn. 55344 Waconia, Mn. 55387 ATTN: Bill Olmschenk PHONE: 952-949-8536 PHONE: 952-442-1820 FAX: 952-294-5955 FAX: 952-442-4439 DATE: 02/01/16 REFERENCE: PROJECT: Pheasant Woods Revision Three TERMS: Net 30 days QUANTITY DESCRIPTION PRICE EACH TOTAL Lump Sum Nucleus Play System For The School-Age Area 100-90375-3 See Itemized List For Components $59,075 Lump Sum Voltage Play System For The Tot Area 100-90376-2 See Itemized List For Components $12,174 Lump Sum Independents As Shown On Drawing 100-90858-2 $8,142 1 F1100 Net Climber By Elephant Play $16,165 250 Cu Yd Engineered Wood Fiber Delivered $5,700 Burke Discount ($30,027) NOTE: This quotation is valid for 30 days. SUBTOTAL $71,229 Please call for confirmation after that date. SALES TAX Exempt Prices are NOT based on prevailing wages. FREIGHT $1,800 INSTALLATION $1,500 Do you need a 24-hour call prior to delivery notice?_ Yes_No TOTAL $74,529.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. This quotation is based on the area being free of all debris such as,but not limited to the following: *Concrete footings or blocks of any type. *Bedrock or rocky conditions of any type. *Tree stumps,trees,cans,bottles,metal or any other debris. *Utilities requiring any holes to be dug by hand. *If area is not accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug. *Or any other unknown conditions not listed or visible. FOB Factory Shipment approx. after receipt of order. Signed by: Bill Livingston F:QUOTE 2/1/2016 , - - ' DESCRIPTION FSET ENCLOSURE . 79 CONCRETE BORDER .0. ITARY ENCLOSURE -• . -—- -- .7,;.0 PlikIPORM, :fl—c'.-DOCELETSEEDGE W/GU•- ' 5-12 Only -014eci, -MAU(BRIDGE SE' '-•:-1---:'4' --V4E" : .. :Jo-. .._ . .0,`#:*-.4'h'' ‘.„,,,,,, • ,s,vois • ch tOititOOPDVERHEI ./Z LIP) :--;.-::=, ,",:,)::;t.a.'*',-Nc4:64:MBERIesmrtHir • . 0 ai mk, :.,„, . ,..,. . , * 4404„, 0 Ni. . -"i'7":- ---tigqi-„v ; • , .., ..AO . .'NV*" • 0 405,b+N . 1 — 111 ..t, .•••,,,' 0 ' /1%.1 , • •., . liv,(9° • -40—c3 1 cm .,..,..,...., . tcl 0 4114#4,411,311M: et .1V4/.:0. 416'.‘11,i . . .:,:-:,z,,---i-jitoy.- Roo# ., •,..Iiimw 1%.,.—-.-.410,4 i 1 vdr • ‘0,‘ I V:i40' N..% 3 • 1,1 le,;•-....,-''Ali.. .14 • ...\‘'''‘• ,..' "§,s!".• .40,.', 4drigi ".A"-...41P'444, "---".41, ' ,40,,,', „.,,_. . •,-Aiiiiietktier-TOPPER 1 1,.,..,, ,40,„„., .!... . „.. . 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'' \Alit 0 . 1-OESRIPTiDN er V.• -; . •-:.tP,,,,,,,7-'::,,,,,L-1.'4-4 Ocir,- • lir- 0 1?it A -,•i••1,4rSEAgtit-,Si-CtING,I.E.STD C _ _ . 42 . 0 .•4,11#441aPAtit4Tb ettel ,!!••, NUCLEUS. \(.. - :,T_..,...*X'''i 7'.2';4W1:46;i0O•ON .', , • 0 , tic N ,i10,4AIARORVANO-ATIVE S , , , PLAY SYSTEM :. ' o - .. -.. \ . , -,,„„ - - -, • LUNID (t°X/ . . ,; , ' . , . , ,-, • WOOD FIBER . z ip.EMA IA 11 C,E111:,!, IE,D ii4i. •!, . 7 1 l'illi I I I I r$4,A 01 6.1 ilk‘;..1' * . EXISTING SHELTER k ,„-- • •.', 0). ... a: me) . dillr I" ru V:76_Q.., , „:- 1 1 1 H , • •\N-7411111111$2141111 . , • „4„...,11:pi,iv.....,,,,..4ilii...1.17:-.7.4...,s,0 ,oz, , . NG •s2 . , 0 N1P741-6411"7" - . ...--- The rililarnpenente identified ka) E , , H § 11111 . . ,,,,-*. 're, certified.The user and layout of these nornPenirete conforrnAo lhe ± ,•),.›. 0 -:-:1 - ,--$.-4' ,,.. ' lvr : requirernenteof ASTM FI487. e To verify produd certification, leues, , , 1'.'' I (9: glill5f5 ' -, . 611g5 ' -*. . ° . ‘, is0 sroO‘ viait usravAperria,org 1 ii a:i 9 • f..i.'II i i-'ri.i:1 1 . FN 1100 NET CLIMBER ..,., ,,,,. . .\ .4 s'A.A$1, 0 Title: Pheasant Woods Park 66 - • . • , \*P 'kV ,,,,.„0": 0 4C ' g . . 4--le *\t4)4 - ,,,--- - --- -. ' Location: Eden Prairie Minnesota- , , 'fS 11 z CLIMBINET sg,,., . .., „,„," . opraate;y:n By: ,t .December, 2015 I o g . REACHING THE TEP ir.4, R.,) ,,,,,, 7„,"" :"- 4, ill -1, , 0, i 0 Z z ; • 0 z , ,,.. ki ;! ,ct, • fif ,.,.-"' 0 - - , ILI . , „,--- 0 0 1 0 ; VOLTAGE /7, . ,.... CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.F. Matt Bourne, Parks and Natural Resources Manager Award Bid for Hidden Ponds Play Equipment Requested Action Move to: Award the contract for playground equipment at Hidden Ponds Park to PlayPower LT/Northland Recreation in the amount of$70,000. Synopsis This year the Hidden Ponds Park's 18 year old play equipment is scheduled for replacement. City staff utilized a Request for Proposal(RFP)process to select the replacement play equipment. The RFP establishes a maximum dollar amount for the project purchase/installation. All vendors who are interested in submitting a design for the park project must meet the basic RFP parameters. In addition the design must fit within the defined physical space allowed and the vendor must provide a qualified lead person to oversee and assist with the installation of their equipment by city park staff The city received submittals from seven vendors for the new play equipment at Hidden Ponds Park. The seven plans were reviewed by staff and the top two choices were sent back to the respective vendors with requests for changes and updating. Once the revised plans were submitted,the design by Northland Recreation was chosen as staff's top choice and was presented to the Parks, Recreation and Natural Resources Commission for their review. Funding for the play equipment replacement work will come from the Capital Improvement Program. The total project budget is $80,000. The equipment replacement is $70,000 with the additional $10,000 being used for drain tile, concrete work and restoration of the shade structure within the play area. Background Play equipment is on a replacement schedule based on our annual safety audits. Equipment is identified as needing replacement based on its age and safety audit point priority ranking. Play equipment has a normal life expectancy of 15 years and the existing equipment at Hidden Ponds was installed in 1998, meaning it has out-lived its normal expectancy. Attachments Contract Northland Recreation-Play area design FORM OF CONTRACT THIS AGREEMENT, made and executed this 11th day of February, 2016, by and between City of Eden Prairie hereinafter referred to as the "CITY", and PlayPower LT (Northland Recreation), hereinafter referred to as the "CONTRACTOR", WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Parks and Recreation Department referred to in Paragraph IV, as provided by the CITY for: Hidden Ponds Park Play Equipment Replacement CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be$70,000.00. III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Request for Proposal b. Instruction to Bidders c. Accepted Proposal d. Contract Agreement e. Contractor's Performance Bond—if needed f. Contractor's Payment Bond—if needed (2) Special Conditions (3) Detail Specifications (4) General Conditions FC-1 (5) Plans (6) Addenda and Supplemental Agreements The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the following schedule: or in accordance with the Contract Documents. VI. This Agreement shall be executed in two (2) copies. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. In Presence Of: CITY OF EDEN PRAIRIE, MN. By Its City Mayor And Its City Manager CONTRACTOR In Presence Of: By Title And Title FC-2 REQUEST FOR PROPOSAL CITY OF EDEN PRAIRIE Hidden Ponds Park Playground Replacement 18300 Twilight Trail I. GENERAL INFORMATION A. OBJECTIVE The purpose of the Request For Proposal(RFP) is to obtain site plan design concepts and bids to include the purchase of playground equipment, engineered wood fiber and an installation supervisor for supplied crew for the playground site at Hidden Ponds Park, 18300 Twilight Trail. B. ISSUING OFFICE The RFP is issued by the City of Eden Prairie. All correspondence regarding the RFP must be addressed to: Bill Olmschenk, City of Eden Prairie, Park Maintenance, 15150 Technology Drive, Eden Prairie, MN 55344. C. CONTRACT ADMINISTRATOR All communications concerning the contract should be directed to Bill Olmschenk, City of Eden Prairie,Park Maintenance, 15150 Technology Drive,Eden Prairie,MN 55344,phone 952-949-8536. D. INCURRING COSTS The City of Eden Prairie is not liable for any cost incurred by the prospective firms prior to the signing of the contract. E. PROPOSALS To be considered, each firm must submit a complete response to this RFP,using the format provided in Section III. The proposal must be signed in ink by an official authorized to bind the submitter to its provisions. The proposal must include a statement as to the period during which the proposal remains valid. This period must be at least sixty(60) days from the due date for this proposal. F. ACCEPTANCE OF THE PROPOSAL CONTENT Failure of the selected consultant to accept these obligations may result in cancellation of the award. G. SELECTION PROCESS Responses to this RFP will be evaluated based on a three-step selection process: 1. Staff will review the firm's response to the RFP, including either a model of the proposed project, a graphic artists' rendition of the project or a computerized drawing of the proposed project and determine if the proposal meets all criteria for consideration. 2. A park and recreation meeting will be held so staff can review the proposed play area. Comments will be forwarded to the Parks,Recreation and Natural Resources Commission and City Council. 3. The City Council will review the proposals and will award the contract. H. PROPOSAL RECEIPT Proposals must arrive at City of Eden Prairie, Park Maintenance Facility, 15150 Technology Drive, on or before 3:00 P.M.,December 29,2015. 1 I. RIGHT TO REJECT BIDS The City of Eden Prairie reserves the right to award the total proposal,to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City's judgment. In determination of award, the qualification of the proposal submitter,the conformity with the specifications of services to be supplied and delivery terms will be considered. J. COST LIABILITY The city assumes no responsibility or liability for costs incurred by the firms prior to the signing of this agreement. K. OWNER The City of Eden Prairie is designated as Owner. All work shall be on public property. The contractor shall confine his operation, at all times staying with the limits of the property. Any repairs or restorations required outside the property limits due to the Contractor's carelessness shall be repaired by the Contractor at his expense. L. AWARD OF CONTRACT The City of Eden Prairie will award one contract for this entire project to the responsible bidder submitting a bid meeting all performance and required criteria as set forth in the Request for Proposal and the associated documents,plans and specifications. M. TAXES The contractor shall pay all sales, consumer,use and other taxes required to be paid by him in accordance with the law of the place where the work is to be performed. N. TEMPORARY ENCLOSURES,BARRICADES AND FENCES The Contractor shall provide and maintain all necessary temporary enclosures and barricades to adequately protect the work and materials from the elements and persons not involved with construction. The Contractor shall remove all temporary enclosures,barricades and fences upon completion of the work. O. PROTECTION OF EXISTING FACILITIES The Contractor shall provide for and be responsible for protection of existing pavements,utilities, fencing, etc. In general, all existing materials, surfaces, sod, etc., to remain which are affected by the work shall be repaired and restored to an original and functional condition. P. SHIPMENT OF MATERIALS Before making any shipment of materials to the site, Contractor shall ascertain whether the site is in a condition to receive the shipment. Where this provision is neglected and material is delivered to the site when the latter is not in condition to receive it, such materials shall be properly stored elsewhere at the Contractor's expense and adequate insurance coverage provided for off-site storage. Q. STORAGE OF MATERIALS ON OR OFF-SITE Contractor shall provide storage as required to protect and preserve all materials stored at the site. Materials are not to be stored directly on the ground. Storage of materials is to be confined to areas designated by the City. Owner shall not sign for or be responsible for materials delivered to the site. R. WORKING HOURS Working hours shall be from 7:00 a.m.until 7:00 p.m.,Monday through Friday unless approval has been made with the Owner to work otherwise. 2 S. CLEANUP All work areas shall be returned to a condition equal to or better than was in existence at the beginning of the project. All construction debris, including excavated soil, shall be removed and disposed of in a manner satisfactory to the City. II. INTERVIEW Selected firms will present in more detail the proposal to the Park and Recreation Staff. Staff will make a recommendation to the City Council. The City Council will award the bid at their March Council Meeting. III. SPECIFICATIONS A. Structure shall meet the age-related design criteria and be suitable for 2-12 year olds. The area in this park is large enough to allow for two (2) separate structures—one for 2-5 year-olds and one for 5-12 year-olds. B. Play area shall include a two-bay, 8-foot high swing set with one bay for (1) One-for-All Swing Seat and(1) infant seats and one bay for two (2) strap seats. C. Main structure frame can be a single pole center staging area or a multi-deck system structure with a minimum of one(1)canopy deck. Poles shall be a minimum of 5 inches in diameter on the 5-12 year structure and 3 1/2" on the 2-5 year-old structure. D. Amenities shall include,but not be limited to: slides, climbers, ladders,play panels,transfer deck,fire pole, spring riders, spinners, etc. E. Site for the play structure is approximately 6300 sq. ft. See attached existing playground Note: This area is able to be adjusted to make your system fit. F. Site shall have signage information appropriate to the structure area. IV. PROPOSAL A. PROPOSAL FORMAT The firm will be responsible for submitting a written proposal listing each piece of equipment and cost for that piece of equipment, including wood fiber and installation supervisor. The proposal must also include either a graphic design, computer enhanced drawing or model of the project being proposed. 3 B. FEE QUOTATIONS The fee proposal of up to but not exceed$70,000 for the project will include all costs associated with the project, including all equipment, structures,wood fiber and supervision of the installation. Each firm is requested to provide the maximum amount of play activities for that fee. C. SUBMITTAL REQUIREMENTS Each of the following items shall be considered an integral part of the Bidder's proposal and shall be submitted to the Owner on or before the bid date and time as stated on the Proposal Form: 1. Two copies of a completed and signed Proposal Form. 2. List of all equipment included in the plans,with quantities and part numbers. 3. Two copies of a play area equipment layout drawing to scale showing layout, safety zones, accessibility,border and outside dimensions. Each bidder is responsible to design a plan that follows the equipment list enclosed. 4. One bound notebook or plan size sheet of all components and features specific to the project. 5. One complete copy of all warranty information. 6. The Bidder shall indicate all deviations from the specifications. 7. Provide a letter from the manufacturer or an independent consulting firm stating all equipment meets the current ASTM F1487 standard. 8. Supply an on-site installation supervisor to assist the owner-supplied labor and/or volunteers. The supervisor shall be an experienced play equipment installer. The supervisor bid shall be for a lump sum total for one(1) supervisor for the days needed,for eight(8)hours per day on-site including all travel and overnight expenses. Adjustments to the total shall be on a per hour basis,per supervisor and an hourly rate indicated on the bid. D. SITE REVIEW Consultants submitting bids may visit the site and should contact Bill Olmschenk, Park Construction Supervisor at 952-949-8536 to arrange an inspection tour of the site. E. REGULATORY COMPLIANCE All equipment provided and all areas around and between equipment must comply with most current Consumer Product Safety Commission(CPSC) guidelines and The American Society for Testing and Material (ASTM) standard. It is the responsibility of each bidder and manufacturer to be aware of these guidelines. Please list all deviations where you do not comply totally and explain each in detail when submitting the proposal. Equipment that requires labor intensive measures or modifications, after installation, such as the cutting of bolts off,to bring the equipment into conformance with CPSC and ASTM will not be accepted. As recommended by CPSC, a project specific maintenance manual shall be provided at the end of the project. 4 F. PROJECT PHASING The Parks and Recreation Department staff is challenging various playground manufacturers to use their professional expertise and creativity to develop a unique playground at Pheasant Woods Park. G. TIME TABLE 1. Proposal submittal deadline—December 29, 2015, before 3:00 p.m. 2. Review by Park and Recreation Staff—Before January 7, 2016, 3:00 p.m., City Center 3. Award by the City Council March, 2016 4. Delivery of playground for installation mid to late June H. OWNER RESPONSIBILITY TO PROJECT 1. Site grading and leveling 2. ICWC crew(Institution/Community Work Crew) to install equipment 3. Installation of drain tile 4. Purchase and installation of drainage rock 5. Purchase and installation of drainage fabric 6. Installation of engineered wood fiber 7. Finish grading and seeding 8. Border edging concrete NOTE: Remember to attach contract to RFP 5 PROPOSAL FORM Play Structure Hidden Ponds Park Playground Replacement City of Eden Prairie Bill Olmschenk, Park Construction Supervisor Eden Prairie Parks Maintenance 15150 Technology Drive Eden Prairie, MN 55344 Play equipment and swing set $ '3 c dO Wood Fiber $ 6 , Installation Supervisor Grand Total (Not to exceed $70,000) $ 7 ', 0 00 City Representative authorizing acceptance Contra or Authorized $i ature or bid and commencement of construction � according to specifications L I -/ ( L - `J a L Name (Type or Print) L-r— AA ,42 Comiiany Name Title ` Address 9 ..53 7 City State Zip Telephone Number Date • • . ' • . . .. I . •. ,*.•g. • . • . . . . ,. ,.. .,.. , '••:•-•.-:...'1'•.''`.:':'3 i-.". 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Paul Sticha, Administration, Den Road Roof and HVAC Replacement, Facilities Spring 2016 Requested Action Move to: Award the contract for the removal and replacement of the roof and rooftop air handling units at the Den Road Building to Central Roofing in the amount of$313,550. Synopsis Base Bid Alt G-1 Deduct Central Roofing $321,550 $8,000 Peterson Bros. Roofing $328,400 $1,500 Nieman Roofing $330,000 $2,500 (Bid rejected as incomplete) Terranova, LLC $386,900 $3,200 John A. Dalsin Roofing $388,600 $2,000 Background Information Plans and specifications for this project were developed by EPI, and five bids were received. Central Roofing is the apparent low bidder. Staff recommends taking the alternate deduct. Attachments • Construction Contract • Bid tabulation • Letter of recommendation from EPI Standard Construction Contract This Contract ("Contract") is made on the 16th day of February, 2016, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Central Roofing Company, a Minnesota Corporation (hereinafter "Contractor") whose business address is 4550 Main Street NE, Minneapolis, MN 55421. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for The Den Road Building 2016 Roof/HVAC Replacement Project, hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with The Plans and Specifications in the Project Manual titled City of Eden Prairie Den Road Building 2016 Roof/HVAC Replacement dated January 14, 2016 and the attached proposal dated February 4, 2016. The terms of this Contract shall take precedence over any provisions of the Contractor's proposal and/or general conditions. 2. Time of Commencement and Completion. The Work to be performed under this Contract shall be commenced immediately after execution of this Contract. The Work shall be completed by July 31, 2016. 3. Compensation for Services. City agrees to pay the Contractor a fixed sum of$313,550.00 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in attached proposal for the Base Bid and Alternate G-1.. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Contractor's Proposal, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. To receive any payment on this Contract, pursuant to Minn. Stat. 471.38, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." c. Final Payment. Contractor's request for final payment shall be accompanied by Contractor's affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate by the Commissioner of Revenue shall satisfy this requirement. 5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 6. Project Manager. The Contractor has designated to Matt Barlau to Manage the Work. He shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the designated manager without the approval of the City. 7. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work Standard Construction Contract 2015.07 Page 2 of 11 shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor's expense. 8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 10. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 11. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor's equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. Standard Construction Contract 2015.07 Page 3 of 11 12. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City's suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten (10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 13. City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 14. City's Right to Terminate Contract and Complete the Work. The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten (10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor's expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City. Standard Construction Contract 2015.07 Page 4 of 11 In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 15. Contractor's Right to Terminate Contract. The Contractor may terminate this Contract upon ten (10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments due Contractor to insure the prompt and faithful performance of this Contract by Contractor and to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. [BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS $100,000 OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS LESS THAN $100,000] 17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 18. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a "responsible contractor" as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct Standard Construction Contract 2015.07 Page 5 of 11 contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor's and motor carrier's compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 19. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20. Notice. Required notices to the Contractor shall be in writing, and shall be either hand- delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified mail at the following address: Matt Barlau Central Roofing Company 4550 Main Street NE Minneapolis, MN 55421 Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City by certified mail at the following address: Paul Sticha City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Notices shall be deemed effective on the date of receipt. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 21. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in Standard Construction Contract 2015.07 Page 6 of 11 this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $1,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products — Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13; and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent. f. All policies shall apply on a "per project" basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies shall be primary and non-contributory. Standard Construction Contract 2015.07 Page 7 of 11 i. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Contract. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City's written acceptance of the Work. k. It shall be Contractor's responsibility to pay any retention or deductible for the coveraeges required herein. I. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor's Work. Upon request a copy of the Contractor's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to enforce the terms of Contractor's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. Standard Construction Contract 2015.07 Page 8 of 11 If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 22. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 23. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract ("Information") shall become the property of the City, but Contractor may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 24. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation Standard Construction Contract 2015.07 Page 9 of 11 unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 26. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar Data Practices Act compliance language. 27. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 28. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 29. Damages. In the event of a breach of the Contract by City, the Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 31. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 32. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Standard Construction Contract 2015.07 Page 10 of 11 33. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. 34. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 35. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 36. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 37. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of Work to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the Work to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Nancy Tyra-Lukens, Its Mayor Rick Getschow, Its City Manager CENTRAL ROOFING COMPANY Gerry Stock, Its CEO/President Standard Construction Contract 2015.07 Page 11 of 11 sios T 9 E 11184,4, i ENVIRONMENTALPROCESS, INC. , *� 715 Florida Ave.S.,Suite 111 18382 FM 302,Suite 103e`� Golden Valley,MN 55426 Fax: 763-398-0121 Canyon Lake,TX 78133 ,��.:�o 763-398-3040 Phone: 888-733-3050 830-935-4909 epimpls@go-epi.com www.go-epi.com epitx@go-epi.com February 4, 2016 Mr. Paul Sticha Facilities Manager City of Eden Prairie 8080 Mitchell Road Eden Prairie, Minnesota 55344-4485 Re: City of Eden Prairie Den Road Building - 2016 Roof/HVAC Replacement EPI No.: 2015-680 Dear Mr. Sticha: Environmental Process, Inc. (EPI) reviewed the City of Eden Prairie —Den Road Building 2016 Roof/ HVAC Replacement project work scope with Mr. Matt Barlau of Central Roofing Company and there were no questions. Matt Barlau indicated that they will be ready to start work as in the tentative schedule or earlier. The work schedule will be discussed at the preconstruction meeting. Central Roofing Company is based in Minneapolis, Minnesota. EPI has worked with Central Roofing Company in the past. Based on the review of project work scope with Central Roofing Company and the fact that they are the low bidder we recommend awarding the project to them. EPI recommends that the base bid cost of$321,550.00 for the Den Road Building—2016 Roof/HVAC Replacement project be accepted from Central Roofing Company. In addition EPI recommends that Alternate G-1 (Sheet Metal Flashing in lieu of EIFS at base of East High Parapet) deduct cost of $8,000.00 also be accepted, for a total project cost of 313,550.00. Please call (763) 398-3040 with any questions, comments. Sincerely, ENVIRONMENTAL PROCESS, INC. Denny Langer, PE Project Manager Attachment: Recap of Bids An Equal Opportunity Employer CITY OF EDEN PRAIRIE DEN ROAD BUILDING 2016 ROOF/HVAC REPLACEMENT EPI 15-680 RECAP OF BIDS Bid Due Date: Thursday, February 4, 2016 Time: 10:00 AM CONTRACTOR BASE BID ALTERNATE ADDENDUM BID BOND AFFIDAVIT RESPONSIBLE G-1 NO. 1 OF NON- CONTRATOR RECEIVED COLLUSION VERIFICATION Central Roofmg Company $321,550.00 Deduct Yes Yes Yes Yes 4550 Main Street NE $8,000.00 Minneapolis, MN 55421 John A. Dalsin and Son,Inc. $388,600.00 Deduct Yes Yes Yes Yes 2830 South 20th Avenue $2,000.00 Minneapolis, MN 55407 Nieman Roofmg Company $330,000.00 Deduct Yes Yes Yes No 2191 4th Ave. SW $2,500.00 New Prague, MN 56071 Peterson Bros. Roofmg $328,400.00 Deduct Yes Yes Yes Yes 481 Burgess St. $1,500.00 St. Paul, MN 55117 Terranova, LLC $386,900.00 Deduct Yes Yes Yes Yes Minneapolis, MN $3,200.00 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.H. Matt Bourne, Parks and Resolution Requesting a Limited-Use Permit Natural Resources Manager, for Non-Motorized Recreational Trail Parks and Recreation Motion Move to: Adopt the resolution requesting a limited use permit for non-motorized trail. Synopsis As part of the Mitchell Crossing(Martin Blu)Development project, a new trail connecting Martin Drive to the transportation trail running on the north side of TH 212/MN-5 has been proposed. The trail is to be built by the developer and the City will take ownership once it is completed. As in the past the city must enter into a Limited-Use Permit(LUP) in order to build,maintain and operate a bike trail within the highway ROW. Adopting this resolution is the first step in developing this LUP document. With passage of the resolution the Mayor and City Manager will be authorized to sign the final Limited Use Permit on behalf of the City after its preparation by MN DOT staff. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- RESOLUTION AUTHORIZING LIMITED-USE PERMIT FOR NON-MOTORIZED RECREATIONAL TRAIL WHEREAS, the City Council of the City of Eden Prairie is the official governing body of the City of Eden Prairie; and WHEREAS, the City of Eden Prairie desires to construct a non-motorized recreational trail from the TH 212 to Martin Drive; and WHEREAS, this non-motorized recreational trail begins within and then crosses the right of way property for Trunk Highway 212 before it enters onto private property; and WHEREAS, the State of Minnesota Department of Transportation requires a limited-use permit for all non-motorized recreational trails constructed within their right-of-way. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Eden Prairie do authorize the approval of a limited-use permit for the construction, maintenance and operation of a non-motorized recreational trail within the right-of-way of Trunk Highway 212. ADOPTED by the City Council of the City of Eden Prairie this 16th day of February, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Ordinances and Resolutions February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.I. Jay Lotthammer, Director, Resolution Designating City of Eden Prairie Parks and Recreation Official Community Festivals Requested Action Move to: Adopt Resolution Designating City of Eden Prairie Official Community Festivals. Synopsis This item recognizes and designates official city festivals. The City of Eden Prairie and other community organizations offer many community festivals and events throughout the year. Many of these festivals have been in existence for over thirty years. The events are a way for community residents to join together to appreciate the diversity and quality of life within the community. This Resolution also assists with compliance to state statue for serving alcohol at the events. The following are specific dates for the 2016 Concerts in the Park series: Sun,June 12 MN Festival of Jazz on the Prairie Wed,June 29 Concert WonderCure Wed,July 6 Concert Geoff Elves Trio Fri,July 8 Concert Sun,July 10 Concert Kalpulli Ketzal Coatlicue Wed,July 13 Concert ShakeDown Fri,July 15 Concert Leo&Kathy Lara Sun,July 17 Concert Lehto&Wright Wed,July 20 Concert Deborah Elias,Flamenco Dancing Fri,July 22 Concert Hard Days Night(The Beatles Tribute Band) Sun,July 24 Concert Eden Prairie String Academy Wed,July 27 Concert Jazz on the Prairie Fri,July 29 Concert Church of Cash(Johnny Cash Tribute Band) Sun,July 31 Concert Eden Prairie Community Band Wed,Aug 3 Concert RAMM Band Sun,Aug 7 Concert Galactic Cowboy Orchestra Wed,Aug 10 Concert Tres Mundos Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- RESOLUTION DESIGNATING CITY OF EDEN PRAIRIE OFFICIAL COMMUNITY FESTIVALS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: WHEREAS, community festivals are vital to creating community spirit and belonging; and WHEREAS, community festivals allow for celebrating the many cultures and interests within the City; and WHEREAS, the City of Eden Prairie offers community festivals throughout the year; and WHEREAS this Resolution shall remain in effect unless amended or revoked. NOW, THEREFORE,BE IT RESOLVED by the City of Eden Prairie City Council that the following events are designated as official city festivals: Hometown Celebration, the Concerts in the Park Series, Schooner Days and Arts in the Park. ADOPTED by the City Council of the City of Eden Prairie this 16th day of February, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.J. Community Development: Open to Business Program Janet Jeremiah/David Lindahl Requested Council Action Move to: Adopt the resolution supporting the City's participation in the Open to Business program and committing to funding one half of the cost or$5,000, for programming for 2016 through 2018. Synopsis Open to Business is a technical assistance program for small businesses provided through the Metropolitan Consortium of Community Developers (MCCD), a 45 member association committed to increasing opportunities for small business and entrepreneurs. The range of services provided include business plan development, marketing and feasibility studies, cash flow and financing projections, loan request preparation, and advocacy with lending institutions. The fee for one year of service remains at $10,000, with Hennepin County covering half and the City the other half. This is the fifth year the City has participated in the program. Because of the success of the program and increasing participation of Eden Prairie residents and interested entrepreneurs, City staff feels comfortable entering into a three year agreement with MCCD to provide the program,but pay the City's half annually. The City maintains the right to cancel any remaining years covered under the three year agreement by providing written notice to the other party(Hennepin County) at least 30 days prior to renewal. Background Eden Prairie participated in the program for the first time in 2012. In 2016, City staff plans to build upon 2015's increased success of public awareness for the Open to Business program. Examples of efforts include continue advertising the program by staff, as well as promoting a news feature with successful businesses in Eden Prairie that started up with the help of Open to Business. Funding Hennepin County has once again committed funds to support Open to Business in. MCCD provides the service for a flat annual fee of$10,000 for municipalities with populations between 30,000 and 60,000. For populations over 60,000, fees are negotiated on a case-by-case basis. Attachments Resolution Contract Results Summary CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- _ RESOLUTION APPROVING PARTICIPATION IN "OPEN FOR BUSINESS"A SMALL BUSINESS TECHNICAL ASSISTANCE PROGRAM OFFERED THROUGH THE HENNEPIN COUNTY HOUSING& REDEVELOPMENT AUTHORITY (HCHRA) WHEREAS, the Open to Business is a small business and entrepreneur technical assistance program provided by the Metropolitan Consortium of Community Developers (MCCD)through a partnership with the Hennepin County Housing and Redevelopment Authority(HCHRA); and WHEREAS, The Open to Business program provides a range of services to participating Eden Prairie businesses including: business plan development, feasibility studies, cash flow and financing projections, marketing, loan request preparation, advocacy with lending institutions; and WHEREAS, the City of Eden Prairie intends to submit an application to Hennepin County HRA to fund half ($5,000) of the annual Open To Business program cost of $10,000, for a term of three years. NOW, THEREFORE,BE IT RESOLVED by the Eden Prairie City Council: The City of Eden Prairie approves submitting an application to Hennepin County HRA and entering into that certain Contract for Services between the City of Eden Prairie & Metropolitan Consortium of Community Developers (MCCD) for the Open to Business Program dated February 16, 2016 for participation in the Open to Business small business technical assistance program. Provided an annual grant of$5,000 is approved and provided to MCCD by Hennepin County HRA for half of the annual program fee, the City agrees to provide to MCCD the other half of the total cost or$5,000 each year from 2016-2018. ADOPTED by the Eden Prairie City Council on the 16th day of February, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk Contract for Services Between the City of Eden Prairie & Metropolitan Consortium of Community Developers for the Open to Business Program THIS AGREEMENT, is made and entered into as of the 16th day of January 2016, between the City of Eden Prairie (herein called"City") and the Metropolitan Consortium of Community Developers, (herein called"MCCD"). WHEREAS, the City wishes to retain MCCD to provide small business technical assistance to existing businesses and those parties interested in opening a business in Eden Prairie (the "Initiative") and WHEREAS, MCCD has represented itself as competent to provide the services required to administer and carry out the Initiative; and WHEREAS, the City of Eden Prairie wishes to engage MCCD to provide said services necessary to carry out the Initiative; NOW THEREFORE, it is agreed between the parties hereto that; 1. TIME OF PERFORMANCE The service to be provided by MCCD shall commence on January 1, 2016 and unless canceled by either party, automatically renew January 1, 2017 and January 1, 2018, and shall terminate as of January 31st, 2019. Either party may, at their sole discretion and without cause, cancel any remaining years covered under this agreement by providing written notice to the other party at least 30 days prior to renewal. Each Party agrees that a Party that opts out of the contract under these terms shall be subject to no penalty, and held harmless for future liability or obligation related to the terms of this agreement. All services, documents, and information to be furnished or performed by MCCD in order to carry out the Initiative shall be furnished or performed as promptly as possible, and with the fullest due diligence. 2. COMPENSATION Total compensation to MCCD shall be $10,000 for a one year period(the Contract Amount) to manage the Eden Prairie Open to Business program. The Contract Amount will be paid in two equal installments: $5,000 due and payable by the City of Eden Prairie upon execution of this Agreement, and$5,000 invoiced and dated on or about 6 months from the agreement date, payable by Hennepin County Housing Redevelopment Authority. 1 3. SCOPE OF SERVICES MCCD will use the Contract Amount to provide technical assistance to existing Eden Prairie businesses, residents and parties interested in starting a business in Eden Prairie; (See Exhibit A Scope of Services-Eden Prairie Open to Business Program). 4. REPORTING MCCD agrees to submit reports related to its operation of the Eden Prairie Open to Business program. Items to be reported on include, but are not limited to, the following: > Number of inquiries > Hours of technical assistance provided ➢ Type of assistance provided > Type of business > Number of businesses opened > Number of business expanded/stabilized ➢ Number and amounts of financing packages ➢ Demographic information on entrepreneurs The required reporting schedule is as follows: January—June activity, report due July 31 January—December activity, report due January 31, 2017 MCCD will provide additional reports as requested by the City. 5. PERSONNEL MCCD represents that it has, or will secure, at its own expense, all personnel required in performing the services to carry out the Initiative. Such personnel shall not be employees of or have any contractual relationship with the City of Eden Prairie. No tenure or any other rights or benefits, including worker's compensation, unemployment insurance, medical care, sick leave, vacation pay, severance pay, or any other benefits available to City of Eden Prairie employees shall accrue to MCCD or employees of MCCD performing services under this agreement. The MCCD is an independent contractor. All of the services required to carry out the Initiative will be performed by MCCD, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to perform such work. 2 6. INTEREST OF MEMBERS OF THE CITY AND OTHERS No officer, member, or employee of the City of Eden Prairie, and no member of its governing body, and no other public official or governing body of the locality in which the Initiative is situated or being carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the Initiative, shall participate in the decision relating to this Agreement which affects his/her personal interest or the interest of any corporation,partnership, or association in which he/she is, directly or indirectly, interested or has any personal or pecuniary interest, direct or indirect, in this Agreement or proceeds thereof. 7. ASSIGNABILTY MCCD shall not assign any interest in this Agreement, and shall not transfer any interest in the same without the prior written approval of the City of Eden Prairie thereto. 8. COMPLIANCE WITH LOCAL LAWS MCCD agrees to comply with all federal and state laws, statutes and applicable regulations and the ordinances of the City of Eden Prairie. 9. INSURANCE MCCD agrees to provide proof of workers' compensation and comprehensive general liability insurance. Comprehensive general liability insurance shall be in the minimum amount of$1,500,000. 10. HOLD HARMLESS MCCD agrees to defend, protect, indemnify and hold harmless the City of Eden Prairie, their agents, officers and employees harmless from and against all liabilities, losses, damages, costs, and expenses, whether personal, property, or contractual, including reasonable attorney's fees, arising out of, or related to the administration and operation of the Initiative, and from any act of negligence of MCCD, its officers, employees, servants, agents, or contractors. The City of Eden Prairie agrees to defend,protect, indemnify and hold harmless the MCCD, its agents, officers and employees harmless from and against all liabilities, losses, damages, costs, and expenses, whether personal, property, or contractual, including reasonable attorney's fees, arising out of, or related to the administration and operation of the Initiative, and from any act of negligence of the City of Eden Prairie, their officers, employees, servants, agents, or contractors. 11. NOTICES A notice, demand, or other communication under the Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by mail,postage prepaid, return receipt requested, or delivered personally; and 3 (a) In the case of MCCD, is addressed or delivered personally to: David Chapman, Director of Lending and Operations Metropolitan Consortium of Community Developers 3137 Chicago Avenue South Minneapolis, MN 55407 (b) In the case of the City of Eden Prairie: David Lindahl Economic Development Manager City of Eden Prairie 8080 Mitchell Road. Eden Prairie, MN 55344 or at such other address with respect to any party as that party may designate in writing and forward to the other as provide in the Section. 12. MODIFICATION This Agreement may not be modified, changed, or amended in any manner whatsoever without the prior written approval of all the parties hereto. 13. DATA PRACTICES ACT MCCD shall at all times abide by the Minnesota Government Data Practices Act,Minn. Stat. Section1301, et seq.,to the extent that the Act is applicable to data and documents in the hands of the MCDDA. 14. CLAIMS To receive any payment on this Contract,the invoice or bill must include the following signed and dated statement: AI declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. 15. CONTRACTING PARTY'S PROMPT PAYMENT OF SUBCONTRACTORS. The contracting Party shall pay to any subcontractor within ten(10) days of the Contracting Party's receipt of payment from the City for undisputed services provided by the subcontractor. The Contracting Party shall pay interest of one and a half percent(1 1/2%) per month or any part of a month to a subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than$100.00,the Contracting Party shall pay the actual amount due to the subcontractor. 16. AUDITS The books, records, documents, and accounting procedures and practices of the Contracting Party or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this Contract. 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY OF EDEN PRAIRIE METROPOLITAN CONSORTIUM OF COMMUNITY DEVELOPERS By: By: Nancy Tyra-Lukens, Mayor Jim Roth, Its Executive Director And by; By Rick Getschow, City Manager 5 Exhibit A Scope of Services Open for Business Technical Assistance Services MCCD will provide one-on-one technical assistance to the City of Eden Prairie businesses, residents and aspiring entrepreneurs intending to establish,purchase, or improve a business in Eden Prairie. Technical assistance includes, but is not limited to, the following: ➢ Business plan development ➢ Feasibility analysis ➢ Marketing, ➢ Cashflow and other financial projection development ➢ Operational analysis ➢ City and State licensing and regulatory assistance ➢ Loan packaging, and other assistance in obtaining financing ➢ Help in obtaining competent legal advice MCCD will also provide technical assistance on a walk-in basis monthly in Eden Prairie City Hall or as requested at a place of business within Eden Prairie. Open for Business Access to Capital Access to capital will be provided to qualifying businesses through MCCD's Emerging Small Business Loan Program(see Exhibit B Small Business Loan Program Guidelines below). MCCD also provides its financing in partnership other community lenders, banks or both. 6 EXHIBIT B Small Business Loan Program Guidelines Loan Amounts: • Up to $25,000 for start-up businesses • Larger financing packages for established businesses • Designed to leverage other financing programs as well as private financing provided by the commercial banking community. Eligible Proiects: • Borrowers must be a "for-profit"business. • Business must be complimentary to the existing Eden Prairie business community. • Borrowers must have equity injection as determined by fund management. Allowable Use of Proceeds: • Loan proceeds can be used for working capital, inventory, equipment and general business operations. Interest Rates: • Loan interest rate is dependent on use, term and other factors, not to exceed 10%. Loan Term Length: • Loan repayment terms will generally range from three to five years, but may be substantially longer for major asset financing such as commercial property. Fees and Charges: • Borrowers are responsible for paying all customary legal and other loan closing costs. 7 OPEN TO BUS/NESS City/County: Eden Prairie Time Frame: 1/1/15-12/31/15 Updates Clients Served: Industry Segment: Client Inquiries 5 New Entrepreneur/Start-up 14 Service 16 Existing Business 12 Health/fitness 2 Total 31 Food 6 Retail 4 How did client hear about OTB: Technology 3 • Municipality (newsletter) 17 • Entrepreneur 3 • Friends/Family 1 • Bank Referral 3 • Other 7 Direct & Facilitated Financing approved: Types of Businesses: # of loans 5 Amount $99,000 Pizza Nail salon Charter airline Restaurant _ Capital Leveraged: $306 Data services Electronic Craft Beer recycling distributorship company Marketing Child Care Hot pot Jobs retained or created from MCCD consultant Center restaurant closed loan clients: 85 concept Catering Artistic retail Alterations boutique and fashion Program related hours TA/Admin: 208 designer Vision Inspirational E Acupuncturist Therapy Books and and Types of Services Provided: cards chiropractor Grocery store Commercial Fitness Networking/ Business Business kitchen Facility referrals/training Plan Registration recommendation _ Development Strategic Loan Record keeping/ _planning packaging bookkeeping, Personal Lease review/ Exit strategy financial negotiation planning planning, Tax compliance Cash Flow Marketing Analysis& Projections Operation/ Accounting Regulatory logistics training assistance Client Highlights: AYM Corporation d/b/a Windy City Market After relocating to Minnesota from California in 2014, Mohamad Ibrahim, an Eden Prairie resident, purchased the assets of the Lowry Food Market in north Minneapolis and established a new business, Windy City Market. Mohamad has made extensive improvements to the grocery store site and is participating in the City of Minneapolis Healthy Corner Store Program, a program aimed at making fresh produce more visible, affordable, and attractive at neighborhood convenience stores. To help facilitate the work of the Health Corner Store Program, MCCD is administering a loan fund on behalf of the city for business owners who are seeking financing to install coolers in their stores. Windy City Market is the first business to receive funding from this program. The market's upgrade will include the installation of a new energy efficient cooler system that includes a seven door reach-in freezer and three five door reach-in refrigerators. The new system will replace the existing, outmoded coolers carried over from the previous business. Funkytown Boutique An artist who makes jewelry, clothing, and household decorative items, Michele Brink opened a small store in Chaska in 2013 to sell her work along with the work of other artists producing complementary items. When Michele lost her Chaska space in the fall of 2014, she moved the business, Funkytown Boutique, into temporary lease space in the Eden Prairie mall for the holiday season. The mall management liked the way Michele's store looks so much that it extended her lease for several additional months at a much reduced rent. Michele needed only a $1,500 loan for working capital until her credit card processing service released funds it was holding from her holiday sales. MCCD's loan to Michele was the first under our new Advisor Express Loan Program, a much stream-lined loan product for businesses needing financing of$2,500 or less. The Cradle Club, Inc. In 2014, MCCD in partnership with Wells Fargo and First Children's Finance provided gap financing to help Scott and Maria Erickson (Eden Prairie residents) open a third location of their successful 28-year-old child care business by purchasing and renovating a building in Maple Grove. When the renovation of the new building was underway, the Ericksons' Edina landlord unexpectedly forced them to move to a new location in Edina—at a cost of over $200,000. This extra cost depleted their cash reserves at just the time they needed to open and market the new Maple Grove location. MCCD provided a working capital loan to help the company get through its short-term cash crunch. The Maple Grove location, which opened in October, is providing high quality child care to families in the northwest metro area and will create approximately 20 jobs when fully occupied. Credit Builder Loans: In 2015, MCCD provided one credit builder loan to an Eden Prairie resident. MCCD works in partnership with several nonprofit organizations to offer the credit building program. Our partners provide financial counseling in conjunction with small personal loans from MCCD. This combination of counseling with loans is helping program participants improve their credit scores, thus allowing for better interest rates for various types of lending. Client Testimonials "Thank you for your time and assistance again today. We will follow up on the help aids you referenced- this is exactly the direction we need!" Eden Prairie business Aviation Charter Inc. CITY COUNCIL AGENDA DATE: SECTION: Public Hearing February 16,2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: Vacation 16-01 ITEM NO.: IX.A. Denise Christensen Vacation of public Drainage &Utility Easements Over Lot 1, Block 2, Augusta Public Works/Engineering Addition Requested Action Move to: • Close the public hearing; and • Adopt the resolution vacating the public Drainage and Utility Easements lying over, under and across Lot 1, Block 2, Augusta Addition, Hennepin County, Minnesota. Synopsis The Property Owners have requested the vacation of the drainage and utility easements to facilitate the plat of Kal Point for new building construction. Background Information The drainage and utility easements to be vacated were originally dedicated with the plat of Augusta Addition. In order to accommodate a new building on the lot, the property owners would like these underlying easements vacated and will dedicate all new drainage and utility easements with the plat of Kal Point. The release of the resolution vacating the drainage and utility easements shall be conditioned on the recording new dedicated drainage and utility easements on the plat of Kal Point. Attachments • Resolution • Location Map • Site Plan • Published Notice • Notification List CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- VACATION OF PUBLIC DRAINAGE AND UTILITY EASEMENTS LYING OVER, UNDER AND ACROSS LOT 1, BLOCK 2,AUGUSTA ADDITION, HENNEPIN COUNTY, MINNESOTA VACATION 16-01 WHEREAS, the City of Eden Prairie has certain Drainage and Utility Easements described as follows: The public Drainage and Utility Easements lying over,under and across Lot 1, Block 2, AUGUSTA ADDITION, Hennepin County, Minnesota. WHEREAS, a Public Hearing was held on February 16, 2016, after due notice was given to affected property owners and published in accordance with M.S.A. 412.851; and WHEREAS, the Council has been advised by City Staff that the proposed vacation of the above described Drainage and Utility Easements has no relationship to the comprehensive municipal plan; and WHEREAS, it has been determined that the said Drainage and Utility Easements are not necessary and have no interest to the public, therefore, should be vacated. NOW, THEREFORE,BE IT RESOLVED by the Eden Prairie City Council as follows: 1. Said Drainage and Utility Easements described above are hereby vacated. 2. The City Clerk shall prepare a Notice of Completion of Proceedings in accordance with M.S.A. 412.851. 3. This Resolution is contingent upon and shall not be effective until the subdivision Kal Point has been recorded with the County Recorder/Registrar of Titles as applicable. The City Clerk shall not present the Notice of Completion of Proceedings to the County Auditor or file it with the County Recorder/Registrar of Titles until the subdivision Kal Point is recorded. ADOPTED by the Eden Prairie City Council on February 16, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk �� 90 'RD �� O �, \\ �vN 6 q\ 136 �'O QQ U. �� VIEW 0�� Q� d Staring COLLEC'E ! CO/RNELL / �, , JCiT. AVE`. l Lake a BISHOP CT. t�` LA p 128. 0 92. Rp. os3RCQ(OK S‘ q9Th \ 107. S-'? % 14 p/ir9c,tory Y 69. GREEKWO C�� DR. Qp 6,4_ • o o a rD 13 PIONEER cC r�0 ��ER TR. r6i d 4 P\O SUR REY 39. p 111 .1111149 / \\ .41---16. 0. Lij ST. >��gVOIS RD. 2 o W Q (�� 0 LI- ti Q O a �c O CL LLI Q J d \G � � O�BOW� �� 0 26 F 1- �0 SITE 9P O - G HOp S' r-- 0/ Yq FSy0< p • T� o re /SILVE \ cL i .inY P7 �tc\ JACKPINE „.., VAC 1 6-0 1 t NORTH LOCATION MAP 0025''9„E _.---1 - IA' NORTH .�.: � _szj 0 30 -— . 1 SCALE IN FEET 41<(.0 , _kluk 1 p 1 EASEMENT TO BE Il�r4I VACATED ‘Si �G)p �� 61 j 05 v <9.-- •' 5.0 '+ ao PJGJ \ `V ( V Q �� oOVk L1/ 1. / •4' , /l 0 Nok //CO � CO ,. F - II // �♦ -\ I I I / I I `- I -` NI.• ul I -- 1 _� a ,\ 1 CO N \ v qr M U - / L 0 T 1 I' o , \ ♦ k 0 1i1 ♦ _� Z LIJ 0 /-4. I I I I IA i h ‘,' i ♦�I W� 0 _ LU ,. z ,+ 00 IPZ j) . ..- n ► • N A r� r� I -1- I i� A l Q W C-- g C� 2 .♦ / \ I I I I I I I I I I\i =li ° O 0 /-\ L/ L/ I I i \/ I V * .--:-._-: it 1 1 , , i P - S89°34'49"W 147.97 , -- L 1 S'LY LINE OF LOT 1, BLOCK 2, AUGUSTA ADDITION ,,\ MARTIN WOODY ARCHITECTS Designed: Exhibit Number �CU ��ik KAL POINT Brawn:cs Approved:Runs 1/1 EDEN PRAIRIE, MN Issued:lz/ie/2ols \ wwwsambatekcom EASEMENT VACATION EXHIBIT Rev.: Engineering I Surveying I Planning I Environmental Date: Project No.MAR20412 ii VACATION 16-01 NOTICE OF VACATION OF PUBLIC DRAINAGE AND UTILITY EASEMENTS LYING OVER,UNDER AND ACROSS LOT 1, BLOCK 2,AUGUSTA ADDITION, HENNEPIN COUNTY,MINNESOTA Notice is hereby given that a public hearing will be held before the Eden Prairie City Council at the Eden Prairie City Hall, 8080 Mitchell Road, Eden Prairie, Minnesota, on February 16, 2016 at 7:00 p.m. to hear all persons present upon the proposed vacation of public drainage and utility easements described as follows: All the public Drainage and Utility Easements lying over,under and across Lot 1, Block 2, AUGUSTA ADDITION, Hennepin County, Minnesota. By Order of the City Council Published in the Eden Prairie News on January 28, 2016 NOTIFICATION LIST VACATION REQUEST 16-01 A copy of the Public Hearing Notice has been sent to owner of the following parcels: 2711622130005 2711622140002 2711622140021 A copy of the Public Hearing Notice has been sent to the following Utilities: CenterPoint Energy Century Link Communications Comcast Cable Xcel Energy CITY COUNCIL AGENDA DATE: SECTION: Public Hearings February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.B. Community Shady Oak Expansion Development/Planning Janet Jeremiah/Steve Durham Requested Action Move to: • Close the Public Hearing; and • Adopt the Resolution for Planned Unit Development Concept Review on 6.78 acres; and • Approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers, and Zoning District Amendment within the Industrial Park(I-2) Zoning District on 6.78 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. Synopsis The proposed plan is for a one-story 30,400 square feet warehouse building addition. The existing 58,200 square foot office/warehouse structure was constructed in 1982. At the time of construction the exterior materials were compliant with City Code. Following construction of the existing building, the City Code was amended to revise the exterior material requirements making the existing structure a legal non-conforming use. The applicant has designed the new addition to significantly exceed the required 75%primary exterior building materials. The proposed addition includes the use of required exterior building materials at 95.2%to bring the overall building closer to compliance. The existing building is proposed to be painted to match the addition. The parking requirements will be met through existing parking stalls and proposed proof of parking. The plan includes a bicycle rack located in the southwest corner of the site by the office entrance. Proposed landscaping will screen exposed existing loading facilities and proposed loading facilities from Shady Oak Road. Planned Unit Development waivers (PUD) are requested for exterior building material on the existing building and for existing and proposed parking lot and drive aisle dimensions. Background The 120-Day Review Period Expires on April 27, 2016. Planning Commission Recommendation The Planning Commission voted 6-0 to recommend approval of the project at the January 25, 2016 meeting. Attachments 1. Ordinance 2. Resolutions 3. Staff Reports 4. Location Map 5. Land Use Map 6. Zoning Map 7. Aerial photo 8. Planning Commission Minutes January 25, 2016 SHADY OAK ROAD EXPANSION CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2016-PUD- -2016 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,AMENDING CERTAIN LAND WITHIN A ZONING DISTRICT,AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT,AND,ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. That the land which is the subject of this Ordinance (hereinafter, the "land") is legally described in Exhibit A attached hereto and made a part hereof. Section 2. That action was duly initiated proposing that the land be amended within the Industrial (I-2) Zoning District_-2016-PUD-_-2015 (hereinafter "PUD-_-2016- ) Section 3. The City Council hereby makes the following findings: A. PUD- -2016- is not in conflict with the goals of the Comprehensive Guide Plan of the City. B. PUD-_-2016- is designed in such a manner to form a desirable and unified environment within its own boundaries. C. The exceptions to the standard requirements of Chapters 11 and 12 of the City Code that are contained in PUD-_-2016- are justified by the design of the development described therein. D. PUD-_-2016- is of sufficient size, composition, and arrangement that its construction, marketing, and operation is feasible as a complete unit without dependence upon any subsequent unit. Section 4. The land shall be subject to the terms and conditions of that certain Development Agreement dated as of , 2016, entered into between , and the City of Eden Prairie, (hereinafter"Development Agreement"). The Development Agreement contains the terms and conditions of PUD-_-2016- , and are hereby made a part hereof. Section 5. The proposal is hereby adopted and the land shall be, and hereby is amended within the Industrial (I-2)District and shall be included hereafter in the Planned Unit Development -2016- , and the legal descriptions of land in each district referred to in City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly. Section 6. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 7. This Ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 2016, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the day of , 2016. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on , 2016. EXHIBIT A PUD Concept- Shady Oak Road - Expansion Legal Description: Parcel 1 Lot 1, Block 1, Shady Oak Industrial Park Fourth Addition. Hennepin County, Minnesota Abstract Property Parcel 2 A non-exclusive easement for driveway purposes over the west 15 feet of Lot 2, Block One, Shady Oak Industrial Park Fourth Addition, as set forth in Warranty Deed dated November 2, 1979, filed November 5, 1979, as Document No. 4518500, and in Warranty Deed dated November 2, 1979, filed November 5, 1979, as Document No. 4518501. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2016- A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT CONCEPT OF SHADY OAK ROAD -EXPANSON FOR THE NORDICK GROUP,INC. WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD) Concept of certain areas located within the City; and WHEREAS, the Planning Commission did conduct a public hearing on January 25, 2016, on Shady Oak Road-Expansion by The Nordick Group, Inc. and considered their request for approval of the PUD Concept plan and recommended approval of the request to the City Council; and WHEREAS,the City Council did consider the request on February 16, 2016. NOW, THEREFORE,BE IT RESOLVED by the City Council of Eden Prairie, Minnesota, as follows: 1. 6775 Shady Oak Road, being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof("Property"). 2. That the City Council does grant PUD Concept approval as outlined in the plans stamp dated January 11, 2016. 3. That the PUD Concept meets the recommendations of the Planning Commission dated January 25, 2016. ADOPTED by the City Council of the City of Eden Prairie this 16th day of February, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk EXHIBIT A PUD Concept- Shady Oak Road - Expansion Legal Description: Parcel 1 Lot 1, Block 1, Shady Oak Industrial Park Fourth Addition. Hennepin County, Minnesota Abstract Property Parcel 2 A non-exclusive easement for driveway purposes over the west 15 feet of Lot 2,Block 1,Shady Oak Industrial Park Fourth Addition, as set forth in Warranty Deed dated November 2, 1979, filed November 5, 1979, as Document No. 4518500 STAFF REPORT TO: Planning Commission FROM: Steve Durham, Planner II DATE: January 20, 2016 SUBJECT: Shady Oak Road Expansion LOCATION: 6775 Shady Oak Road, Eden Prairie, Minnesota 120 DAY REVIEW: April 27, 2016 REQUEST: • Planned Unit Development Concept Review on 6.78 acres • Planned Unit Development District Review with waivers on 6.78 acres • Zoning District Amendment within the Industrial Park(I-2) Zoning District on 6.78 acres • Site Plan Review on 6.78 acres BACKGROUND In 1979,this property was part of a large 105 acre Planned Unit Development PUD known as Shady Oak Industrial Park. A one-story with mezzanine office/warehouse building of 58,200 square feet was constructed on site in 1982. COMPREHENSIVE PLAN AND ZONING The property is currently zoned I-2 and guided for Industrial Development. The surrounding properties to the north, south, east and west are guided Industrial. SITE PLAN The proposed plan includes a one-story 30,400 square feet warehouse building addition. The proposed plan provides for a total building area for the site of 88,600 square feet.Interior space will be 12,700 square feet office and 75,900 square feet warehouse. The existing parking lot contains 65 parking stalls. Parking required for the site with the proposed addition would be 103 stalls. Sixty five (65) of these parking stalls are required for the office use and 38 parking stalls are required for the warehouse use. All parking is proposed to be surface parking. The additional 38 parking stalls required are proposed as proof of parking. The proof of parking meets the required setbacks. The applicant has communicated that the maximum number of employees on site at any time with the proposed use is 35.The plan includes a bicycle rack located in the southwest corner of the site by the office entrance.The inclusion of a bike rack will promote the goals of the City of Eden Prairie Pedestrian and Bicycle Plan. Staff Report— Shady Oak Expansion January 20, 2016 ARCHITECTURAL STANDARDS The proposed new building addition will be constructed of 95.2%textured concrete block and 4.8% metal. The new addition will meet and exceed City Code exterior building material requirements in the Industrial Zoning District. The existing building was constructed of prefinished metal panels on the north, east, and west elevations. The south elevation included glass, brick and stucco. The exterior building materials permitted at the time included factory fabricated and finished metal framed panel construction.The building became non-conforming in 1982 when the exterior building materials requirement changed to not allow metal panel as a primary building material. The metal panel on the existing structure will be painted to match the materials of the building addition in order to integrate and transition the design between the existing and proposed building areas. The applicant investigated the potential of upgrading the existing building to meet current exterior material requirements. However, the current structure and foundation on the existing building will not support exterior building materials of grade and quality consistent with approved 75% materials. The applicant has designed the new addition to exceed the required 75% primary exterior building materials to 95.2%on the proposed addition to bring the overall building closer to compliance. PLANNED UNIT DEVELOPMENT WAIVERS The following waivers are requested: 1. Exterior building material for the existing 58,200 square foot building maintain metal panel construction at: • 90.8% Stucco, metal, plastic • 9.2% Brick, Block, Precast, Glass The waiver is for an existing condition not created by the owner. 2. Waiver for existing and proposed parking: a. Permit existing Parking lot stalls of 17' x 9' (City Code requires 9' x 19'.) b. Permit drive isle width for existing and proof of parking at 20' (City Code requires 25') The waiver is for an existing condition not created by the owner.Approval of the waiver will allow the existing parking lot to be utilized and prevent grading into a steep slope.The proof of parking stalls will be 9'x19'.The waiver for drive isle width will allow for integration of the proof of parking with the existing parking lot. 2 Staff Report— Shady Oak Expansion January 20, 2016 TREE LOSS, LANDSCAPIN AND SCREENING The landscaping and tree replacement plans for the project exceed the requirements provided in City Code. Currently the loading facility on the east side of the property is not screened from Shady Oak Road.The proposed Landscape plan provides screening from Shady Oak Road with coniferous plant material. The proposed plan calls for improving the landscape material to add interest and color to the site. Tree replacement required is 5 caliper inches. Six (6) caliper inches are provided. The landscape requirements are 190 caliper inches and the plan meets this requirement. SITE LIGHTING The proposed site lighting plan meets City Code requirements and will be LED. EASEMENT FOR TRAIL AND PEDESTRIAN USE As part of the building expansion the City will require a 10' easement adjacent to Shady Oak Road along the south property line for future trail, landscaping,pedestrian use and utility purposes. This will be granted to the City via a recorded document. STAFF RECOMMENDATION Recommend approval of the following request: • Planned Unit Development Concept Review on 6.78 acres • Planned Unit Development District Review with waivers on 6.78 acres • Zoning District Amendment within the Industrial Park(I-2) Zoning District on 6.78 acres • Site Plan Review on 6.78 acres The Recommendation is based on plans stamp dated January 11, 2016, the Staff Report dated January 20, 2016 and the following conditions: Prior to building permit issuance for the property, the applicant shall: A. Provide a tree replacement/landscaping surety equivalent to 150% of the cost of the landscaping plan for review and approval. B. Provide,in recorded document form to the City,a ten foot(10')easement adjacent to Shady Oak Road along the south property for future trail, landscaping, pedestrian gathering, and utility purpose. 3 Area Location Map - Shady Oak Road Expansion Project # 2015-25 Address : 6775 Shady Oak Road \o\�o P ,,,,, 212 fr \ I 212 Flying Cloud Drive \ ' , SITE ØHighway #212 ' - , Shady Oak Road — \ 4 \1 I W OAT A 1 i N I. �� 0 200 520 1,040 Feet 0 1 W 70T�1 ST 1 1 1 1 Guide Plan Map - Shady Oak Road Expansion 6775 Shady Oak Road, Eden Prairie, MN 55344 Illnp,,,,, (/J/ i _ Flying Cloud Drive , / ‘11. ______ ._ 7a, , MILT' 0 k _` Z r „,,,,,,, ilip 0,:)......, IN Shady Oak Road 111 ------------------- --------------- W RATH 4 dis City of Ede Pr.; irie Land Us : Gui II Al P Map 2 1 00- ! 030 Rural Residential 0.10 Units/Acre Neighborhood Commercial N Low Density Residential 0-2.5 Units/Acre nip Community Commercial Streams 17.7 Low Density/Public/Open Space - Regional Commercial -Principal Arterial -A Minor Arterial - Medium Density residential 2.5-10 Units/Acre ®Town Center '•i . $ +;. ,i ^ -B Minor Arterial DATE Approved 03-19-03 DATE Revised 12-06-06 1 I Medium Density Residential/Office - Park/Open Space —Major Collector DATE Revised 01-07-05 DATE Revised 03-01-07 DATE Revised 11-07-05 DATE Revised 06-01-07 E a E N I High Density Residential 10-40 Units/Acre Public/Quasi-Public DATE Revised 02-23-06 DATE Revised 10-01-07 Minor Collect or DATE Revised 03-23-06 DATE Revised 03-01-08 nAirport Golf Course DATE Revised 06-23-06 DATE Revised 03-01-09 Office - Church/Cemetary PRAIRIE Y// Office/Industrial Open Water EIVE•wORK•QAEAM f� Office/Public/Open Space Right-Of-Way 470 235 M 0 ogamMe o1.m_o.„®�.o.a ..o.. 470 Feet - Industrial Zoning Map - Shady Oak Road Expansion 6775 Shady Oak Road, Eden Prairie, MN 55344 // ( a Flying Cloud Drive .„„lor.. ..____.... • = i 2 ,. ., Shady Oak Road City of Ede\i Prairie Zoiiing Map =Rural -Regional Commercial Shoreland Management Classifications N R1-44 One Family-44,000 sf.min. -TC-C I NE I Natural Environment Waters R1-22 One Family-22,000 sf min. -TC-R I RD I Recreational Development Waters R1-13.5 One Family-13,500 sf min. -TC-MU I GD I General Development Waters(Creeks Only) . 1 1 ,f. t R1-9.5 One Family-9,500 sf min. _Industrial Park-2 Acre Min, ® 100- Year Floodplain RM-6.5 Multi-Family-6.7 U.P.A.max. ll Industrial Park-5Acre Min. -RM-2.5 Multi-Family-17.4 U.P.A.max. -General Industrial-5 Acre Min. Up dated through approved Ordinances#26-2008 EDE Office AI Public Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE iIF t Neighborhood Commercial n Golf Course Date:March 1,2009 Community Commercial l I Water In case of discrepancy related to a toning classitmaaon on this zoning map,the Ordinance tIVE•WOBIC•tlfi EI1M and attached legal description on file at Eden Paine Ciry Center will prevail. -Highway Commercial I I Right of Way -Regional Service Commercial 0 0.075 0.15 Milesm°au_,...m..=m._..®..g..o.a.,a ..o....ia..m ,..,,mo, Aerial Map - Shady Oak Road Expansion Address: 6775 Shady Oak Road, Eden Prairie, Minnesota 55344 , . i Iv fi......„. . . ,.,, , _ , , . . ._.,. . , ..... , . _ , ._ _ . , . , Flying Cloud Drive41 " w `� 1 ilk. i s, - :�`'5F as = _ _ - to,M 11 1-. 041:1 -. IA . 4110 11 I ••• \ \8 ....I. tog.L.1.04 ii‘110die '..." '11111/414.ftelii le iiiik . -14 /: "q bps _ 4 _ _y I , - .R_ SIT _ `� R wA' _ ..[\ _ �_L• z • ,ate f _ r. 3. _ _., - sl - .r� Shady Oak Road 7 1 '' '1 .11:47"-• ' . lik 1114111.-- ii i —`• W R:ITH ! .I 61 , 7 „ 11111111i S'rCr Q ......... , ..,..,_...litoillr. .. 1/21, 4 1 c 11 1 , j c,•1 i''L ' fat;aria LL i 1 i IIlj .•.1.1 40:I....'.''''' ''''' i jeg IL Al 0_,. vw• APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY,JANUARY 25, 2016 7:00 P.M., CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: Jon Stoltz, John Kirk, Travis Wuttke, Ann Higgins, Charles Weber, Andrew Pieper, Ed Farr CITY STAFF: Julie Klima, City Planner Rod Rue, City Engineer Matt Bourne, Manager of Parks and Natural Resources Julie Krull, Recording Secretary I. PLEDGE OF ALLEGIANCE—ROLL CALL Vice Chair Pieper called the meeting to order at 7:00 p.m. Kirk, Stoltz and Weber were absent. II. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by Farr, to approve the agenda. Motion carried 4-0. III. MINUTES A. PLANNING COMMISSION MEETING HELD ON JANUARY 11, 2016 MOTION: Fan moved, seconded by Higgins, to approve the Planning Commission Minutes. Motion carried 4-0. IV. INFORMATIONAL MEETINGS V. PUBLIC MEETINGS VI. PUBLIC HEARINGS A. SHADY OAK ROAD -EXPANSION Location: 6775 Shady Oak Road Request for: • Planned Unit Development Concept Review on 6.78 acres • Planned Unit Development District Review with waivers on 6.78 acres • Zoning District Amendment within the I-2 Zoning District on 6.78 acres • Site Plan Review on 6.78 acres PLANNING COMMISSION MINUTES January 25, 2016 Page 2 Paul Schroeder, from Westwood Professional Service, stated his client would like to relocate from Chaska to Eden Prairie and would like to move into the property after their lease expires. The application is to construct an additional warehouse area and loading docks. PUD waivers are requested for the exterior building materials and parking dimensions. The current building is brick faced and metal clad; which is currently non-conforming but met code when it was constructed in 1982. Mr. Schroeder stated they plan to make improvement to the existing building that will integrate and transition the design between the existing structure and proposed addition. Mr. Schroeder said they will be asking for proof of parking. Currently there are 65 parking stalls on the existing parking lot. The parking required for this site, with the addition, is 103 stalls. They would like to use the additional 38 parking stalls required as proof of parking. Vice Chair Pieper asked Klima to review the staff report. Klima reviewed the waivers due to the new construction of the building. The applicant is also installing landscaping on the east side of the building for additional screening from Shady Oak Road. Staff recommendation is for approval. Farr commented he likes the project. The only concern would be with the lighting. He asked if the two flood lights in the back of the building are necessary and also if the tree line would shield the glare. Mr. Schroeder said the lighting on the north side or back of the building is more for the safety and security of the building. In regards to glare, he pointed out they are lower than any other development in the area, so glare would not be an issue. He stated the tilt of the lights has been discussed with City Staff and with LED, there is better control of the light. Mr. Schroeder pointed out the floodlight has been out there since 1980 and there have not been any complaints. Farr commented that the easement in the front of the building is very steep and asked if it would be worth widening the easement. Bourne said with the LRT coming into the area they requested a trail easement along the road. Farr asked if the steepness was an issue. Bourne said no, it is not an issue and there should be enough space for the trail. Farr asked where the storm water runs off to. Mr. Schroeder said it drains to the middle of the parking lot and then to the driveways. The water from the roof goes into roof drains, which go into the driveways. Higgins asked Klima to explain the proof of parking. Klima said by code, a certain amount of stalls are required and if the project proposes to construct less than the required proof of parking demonstrates all of the required parking can be accommodated on site, they just have to show proof that it was there. MOTION: Farr moved, seconded by Wuttke, to close the public hearing. Motion carried 4-0. PLANNING COMMISSION MINUTES January 25, 2016 Page 3 MOTION: Farr moved, seconded by Wuttke, to recommend approval of the Planned Unit Development Concept Review on 6.78 acres, Planned Unit Development District Review with waivers on 6.78 acres, Zoning District Amendment within the I-2 Zoning District on 6.78 acres and Site Plan Review on 6.78 acres, based on plans stamp dated January 11, 2016 and the information included in the staff report dated January 20, 2016. Motion carried 4-0. VII. PLANNERS' REPORT VIII. MEMBERS' REPORT A. COMMUNITY ADVISORY COMMITTEE (CAC) REPORT Vice Chair Pieper said the meeting is tomorrow night and he will have an update at the next meeting. IX. CONTINUING BUSINESS X. NEW BUSINESS XI. ADJOURNMENT MOTION: Wuttke moved, seconded by Higgins, to adjourn the Planning Commission meeting. Motion carried 4-0. Vice Chair Pieper adjourned the meeting at 7:29 p.m. CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X. Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 244532 - 244817 Wire Transfers 1013154 - 1013270 Wire Transfers 5660 5674 Purchasing Card 5660 City of Eden Prairie Council Check Summary 2/16/2016 Division Department Amount Division Department Amount 73,362 304 Senior Board 78 101 Legislative 18,605 308 E-911 146 102 Legal Counsel 35,705 309 DWI Forfeiture 425 110 City Clerk 573 315 Economic Development 750 111 Customer Service 5,520 445 Cable PEG 9,596 112 Human Resources 1,280 502 Park Development 3,607 113 Communications 6,250 506 Improvment Bonds 1996 8,084 114 Benefits&Training 1,519 509 CIP Fund 583,496 130 Assessing 190 526 Transportation Fund 6,550 131 Finance 72 528 Shady Oak Rd-CR 61 North 2,564 132 Housing and Community Services 5,130 529 Shady Oak Rd-CR 61 South 480,448 133 Planning 3,873 531 Eden Prairie Road 15 136 Public Safety Communications 17,716 Total Capital Projects Fund 1,095,760 138 Community Development Admin. 87 151 Park Maintenance 11,411 601 Prairie Village Liquor 78,540 153 Organized Athletics 5,575 602 Den Road Liquor 87,743 154 Community Center 24,854 603 Prairie View Liquor 81,237 155 Beaches 39 605 Den Road Building 2,425 156 Youth Programs 5,145 701 Water Fund 182,105 158 Senior Center 3,769 702 Sewer Fund 317,083 160 Therapeutic Recreation 139 703 Storm Drainage Fund 3,482 161 Oak Point Pool 1,950 Total Enterprise Fund 752,614 162 Arts 1,417 163 Outdoor Center 376 316 WAFTA 925 180 Police 21,174 803 Escrow Fund 26,648 184 Fire 45,607 807 Benefits Fund 731,150 186 Inspections 4,128 809 Investment Fund 8,997 200 Engineering 3,449 812 Fleet Internal Service 12,700 201 Street Maintenance 7,235 813 IT Internal Service 110,900 Total General Fund 306,150 814 Facilities Capital ISF 8,895 815 Facilites Operating ISF 20,925 301 CDBG 4,796 816 Facilites City Center ISF 58,122 303 Cemetary Operation 200 817 Facilites Comm.Center ISF 54,363 312 Recycle Rebate 307 Total Internal Svc/Agency Funds 3,193,979 Total Special Revenue Fund 5,304 440 GO Perm Impr Ref Bonds 2011 D 525 Total Debt Service Fund 525 City of Eden Prairie Council Check Register by GL 2/16/2016 Check# Amount Supplier/Explanation Account Description Business Unit Comments 1013198 500,000 MOTOROLA Machinery&Equipment Capital Maint.&Reinvestment Fire-New radio purchase 244555 464,368 C S MCCROSSAN CONSTRUCTION INC Improvement Contracts Shady Oak Road/CR 61 SOUTH TH 212&CSAH 61 Shady Oak Rd 244621 311,946 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Sewer Utility-General Waste Water Services 244782 254,593 HEALTHPARTNERS Accounts Receivable Health and Benefits Premiums 02/01/16-02/29/16 5666 245,531 ULTIMATE SOFTWARE GROUP,THE Federal Taxes Withheld Health and Benefits Payroll taxes 2016 5665 166,657 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA 1013219 83,496 BOYER TRUCKS Autos Capital Maint.&Reinvestment 1013202 61,811 SRF CONSULTING GROUP INC Design&Engineering West 70th St Extension 5660 57,760 US BANK Small Tools Water System Maintenance 244815 47,728 WORKS COMPUTING INC Software and Hardware IT Capital 244729 44,196 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant 1013191 41,480 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Legal Criminal Prosecution 244674 40,368 TMI COATINGS INC Improvement Contracts Water Capital 1013222 37,454 CENTERPOINT ENERGY SERVICES INC Gas Water Treatment Plant 244812 36,326 VERMONT SYSTEMS,INC Software Maintenance IT Operating 244609 26,008 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 244724 25,159 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 1013187 23,204 DIVERSE BUILDING MAINTENANCE Tenant 1-Janitor Service Prairie Village Liquor Store 5664 23,013 EMPOWER Deferred Compensation Health and Benefits 1013229 22,357 HANSEN THORP PELLINEN OLSON Other Contracted Services Park Maintenance 244803 19,370 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit 244649 18,528 PRAIRIE PARTNERS SIX LLP Building Rental Prairie Village Liquor Store 244745 17,507 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 1013257 16,600 ESRI Software Maintenance IT Operating 244723 16,299 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 244663 15,940 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 5663 15,487 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 244650 14,030 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 244685 14,015 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Den Road Liquor Store 5669 13,908 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits 1013161 12,549 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1 244543 12,500 BADGER STATE INSPECTION LLC Design&Engineering Water Capital 5672 10,714 RADIANT SYSTEMS Bank and Service Charges Prairie View Liquor Store 244730 10,500 MUNICIPAL LEGISLATIVE COMMISSION Dues&Subscriptions City Council 244646 9,411 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 244608 9,375 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 244675 9,148 TOUCHPOINT LOGIC LLC Other Contracted Services Cable PEG 244714 9,060 GENERAL REPAIR SERVICE Repair&Maint.Supplies Water Treatment Plant 1013179 9,049 ADVANCED ENGINEERING&ENVIRONMENTAL SE Design&Engineering Utility Operations-General 244680 9,000 VIDEOTRONIX INC Equipment Repair&Maint Public Safety Communications 244536 8,997 ADVANTUS CAPITAL MANAGEMENT INC Interest Investment Fund 244579 8,962 EMBEDDED SYSTEMS INC Equipment Repair&Maint Emergency Preparedness 1013256 8,895 ENVIRONMENTAL PROCESS INC Other Contracted Services Facilities Capital 244751 8,599 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie Village Liquor Store 244717 8,166 GRAYMONT Treatment Chemicals Water Treatment Plant 244665 8,105 SOUTHWEST SUBURBAN CABLE COMMISSION Dues&Subscriptions City Council 244733 8,008 NORTH STAR PUMP SERVICE Repair&Maint.Supplies Water Treatment Plant 244791 7,720 LAVAN FLOOR COVERING Contract Svcs-Ice Rink Fitness/Conference-Cmty Ctr 244739 7,451 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Comments 244760 7,206 BIRD TECHNOLOGIES Other Assets Public Safety Communications 5673 7,082 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance 1013261 6,976 HANSEN THORP PELLINEN OLSON Other Contracted Services Improvement Projects 1996 244595 6,920 HEALTHPARTNERS Health&Fitness Fire 244784 6,820 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimb-College Tuition Fire 244752 6,684 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie Village Liquor Store 244727 6,550 METRO TRANSIT Design&Engineering Transportation Fund 244564 6,271 CORNERHOUSE Other Contracted Services Police 244654 6,250 RIGHTLINE DESIGN LLC Other Contracted Services Communications 1013234 6,101 METRO SALES INCORPORATED* Other Rentals IT Operating 5668 5,935 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 1013216 5,123 A-SCAPE INC Contract Svcs-Snow Removal Fire Station#5 244662 5,000 SOUTHDALE YMCA YOUTH DEVELOPMENT PROGRAM Other Contracted Services Housing and Community Service 1013159 4,767 BRAUN INTERTEC CORPORATION Testing-Soil Boring West 70th St Extension 244538 4,715 AMERICAN ENGINEERING TESTING INC Testing-Soil Boring Improvement Projects 1996 244644 4,668 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store 244702 4,600 BREDEMUS HARDWARE COMPANY INC Building Repair&Maint. Utility Operations-General 244758 4,482 ALLINA HEALTH SYSTEM Tuition Reimb-College Tuition Fire 1013240 4,325 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 1013176 4,270 WSB&ASSOCIATES INC Other Contracted Services Capital Impr/Maint Fixed 5674 4,164 AMERICAN EXPRESS Bank and Service Charges Inspections-Administration 244572 4,027 DPC INDUSTRIES INC Treatment Chemicals Water Treatment Plant 244684 4,004 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 1013262 3,975 HAWKINS INC Treatment Chemicals Water Treatment Plant 1013266 3,965 SENIOR COMMUNITY SERVICES Refunds CDBG-Public Service 244787 3,780 ISD 272 Gym Rental Touch Football 244807 3,750 T-MOBILE USA Developer Fees Escrow 244593 3,685 GYM WORKS Repair&Maint.Supplies Fitness Center 1013186 3,521 DAIKIN APPLIED Contract Svcs-Electrical City Center Operations 1013174 3,365 VAN PAPER COMPANY Cleaning Supplies Arts Center 1013267 3,339 SRF CONSULTING GROUP INC Deposits Storm Drainage 1013259 3,274 GENUINE PARTS COMPANY Equipment Parts Fleet Operating 244738 3,273 PAUSTIS&SONS COMPANY Liquor Product Received Den Road Liquor Store 244552 3,240 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Sfty City Hall-CAM 5670 3,211 SAGE PAYMENT SOLUTIONS Bank and Service Charges Sewer Utility-General 244785 3,148 HOISINGTON KOEGLER GROUP INC Other Contracted Services Planning 1013182 3,009 ASPEN WASTE SYSTEMS INC. Waste Disposal Utility Operations-General 244799 3,000 POSTAGE BY PHONE RESERVE ACCOUNT Postage Customer Service 1013238 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Treatment Plant 244689 2,978 LEGACY GYMNASTICS Instructor Service Lesson Skills Development 244773 2,791 DIYA HOSPITALITY INC Reimbursement-legal notices Escrow 1013177 2,724 YOUNGSTEDTS COLLISION CENTER Autos Utility Operations-General 244731 2,612 NAC Contract Svcs-General Bldg Water Treatment Plant 1013250 2,576 PARK SUPPLY OF AMERICA INC Supplies-Plumbing City Center Operations 1013208 2,539 XCEL ENERGY Electric Water Wells 244546 2,531 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store 244577 2,500 EDEN PRAIRIE DEVELOPMENT LLC Deposits Escrow 1013241 2,485 WALL TRENDS INC Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr 1013205 2,450 WALL TRENDS INC Contract Svcs-General Bldg Pool Maintenance 244554 2,430 BWS HEATING&AIR CONDITIONING Contract Svcs-HVAC Water Treatment Plant 244703 2,428 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Sfty Fitness/Conference-Cmty Ctr 244808 2,360 TYLER TECHNOLOGIES INC Conference/Training Fire 1013251 2,355 STONEBROOKE Equipment Parts Fleet Operating Check# Amount Supplier/Explanation Account Description Business Unit Comments 244670 2,353 TARGETSOLUTIONS LEARNING,LLC Training Supply-Operating Fire 244765 2,300 CENTERLINE SOLUTIONS LLC Developer Fees Escrow 244715 2,179 GLEWWE DOORS INC Contract Svcs-General Bldg Historical Buildings 244719 1,997 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 244600 1,996 HENNEPIN COUNTY FIRE CHIEF ASSOCIATION Dues&Sub-Cert&Licensing Fire 244722 1,921 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 1013200 1,840 PRAIRIE ELECTRIC COMPANY Supplies-HVAC Cable PEG 1013232 1,839 MCNEILUS STEEL INC Repair&Maint.Supplies Sewer System Maintenance 244664 1,834 SOUTHWEST NEWS MEDIA Advertising City Clerk 244698 1,776 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 244763 1,720 BWS HEATING&AIR CONDITIONING Contract Svcs-HVAC Water Treatment Plant 1013207 1,629 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 244728 1,580 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Concessions 244750 1,539 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 244801 1,500 SAC WIRELESS LLC Developer Fees Escrow 1013268 1,494 STREICHERS Capital Under$25,000 Police 1013243 1,445 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 1013244 1,396 XCEL ENERGY Electric Forest Hills Park 244541 1,360 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1013164 1,334 LYNDALE PLANT SERVICES Contract Svcs-Int.Landscape City Hall-CAM 1013228 1,282 GRAINGER Operating Supplies Facilities Staff 244544 1,260 BASELINE INC Other Contracted Services Park Maintenance 244573 1,244 E A SWEEN COMPANY Merchandise for Resale Concessions 244617 1,225 LOGIN/IACP Dues&Subscriptions Police 1013252 1,187 WENCK ASSOCIATES INC Design&Engineering Storm Drainage 1013215 1,158 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 1013156 1,157 BERRY COFFEE COMPANY Merchandise for Resale Concessions 244679 1,145 UNIVERSITY OF MINNESOTA Conference/Training Street Maintenance 1013183 1,137 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 244568 1,125 DAKOTA COUNTY TECHNICAL COLLEGE Tuition Reimb-College Dept Tra Fire 1013175 1,123 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 244628 1,122 MN TRANSPORTATION ALLIANCE Dues&Subscriptions Engineering 244673 1,072 TKO WINES,INC Liquor Product Received Prairie Village Liquor Store 244709 995 E A SWEEN COMPANY Merchandise for Resale Concessions 1013206 995 WATSON CO INC,THE Merchandise for Resale Concessions 1013226 995 FORCE AMERICA Equipment Repair&Maint Fleet Operating 1013269 994 US HEALTH WORKS MEDICAL GRP MN,PC Health&Fitness Fire 244549 992 BLOOMINGTON SECURITY SOLUTIONS Equipment Repair&Maint Water Wells 244607 955 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 244614 925 LEAGUE MN CITIES INS TRUST Insurance WAFTA 244794 915 MN HELICOPTERS INC Other Contracted Services Deer Consultant 244652 912 RANDY'S ENVIRONMENTAL SERVICES Waste Disposal City Hall-CAM 244643 900 PATHFINDER CRM,LLC Other Contracted Services Heritage Preservation 244732 859 NOKOMIS SHOE SHOP Clothing&Uniforms Inspections-Administration 244640 798 PARK JEEP INC Equipment Parts Fleet Operating 244597 791 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police 244619 775 MAXIMUM SOLUTIONS INC Licenses,Permits,Taxes,Fees Ice Operations 1013196 769 METRO SALES INCORPORATED* Equipment Rentals IT Operating 1013162 765 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment Plant 244687 750 YJ INC Other Contracted Services Economic Development Fund 244771 750 CROWN CASTLE SERVICES-MIDWEST Developer Fees Escrow 244778 750 FAULK&FOSTER REAL ESTATE INC Developer Fees Escrow 244781 750 FMCH CORPORATION Developer Fees Escrow Check# Amount Supplier/Explanation Account Description Business Unit Comments 244798 750 OVERLAND CONTRACTING INC Developer Fees Escrow 1013166 725 PAUL'S TWO-WAY RADIO Equipment Repair&Maint Public Safety Communications 244804 700 SPIRIT APPAREL AND STUFF Clothing&Uniforms Community Center Admin 244716 694 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 1013154 691 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Outdoor Center Facilities 1013242 686 WATSON CO INC,THE Merchandise for Resale Concessions 244668 685 STICKNEY GEORGE LLC Reimbursement Escrow 244741 671 PROP United Way Withheld Health and Benefits 244581 663 ENKI BREWING COMPANY INC Liquor Product Received Prairie Village Liquor Store 244599 660 HENNEPIN COUNTY CHIEF OF POLICE ASSOC Dues&Subscriptions Police 1013263 659 LOGIS LOGIS IT Operating 244747 651 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 244816 650 W-T COMMUNICATION DESIGN GROUP LLC Developer Fees Escrow 1013225 640 FERRELLGAS Gas Outdoor Center 244718 639 HD SUPPLY WATERWORKS LTD Equipment Parts Water System Maintenance 244589 633 GLASS&MIRROR OUTLET INC Supplies-General Bldg Public Works/Parks 244669 627 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 244598 619 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Deposits-P&R Refunds Rehab 244707 616 COMMUNITY HEALTH CHARITIES OF MINNESOTA United Way Withheld Health and Benefits 244711 609 EDEN PRAIRIE FOUNDATION United Way Withheld Health and Benefits 1013192 606 IDEXX DISTRIBUTION CORP Laboratory Chemicals Water Treatment Plant 1013214 570 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 244539 568 AMERICAN PRESSURE INC Repair&Maint.Supplies Water Treatment Plant 1013160 560 FASTENAL COMPANY Safety Supplies Fleet Operating 1013188 555 DMX MUSIC Other Contracted Services Prairie View Liquor Store 1013171 555 SVOBODA,ANTHONY Tuition Reimbursement/School Organizational Services 244623 554 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Prairie View Liquor Store 244710 551 EARL F ANDERSEN INC Signs Community Center Admin 244550 550 BLOOMINGTON,CITY OF Kennel Services Animal Control 1013172 543 THE OASIS GROUP Employee Assistance Organizational Services 244575 541 EDEN PRAIRIE CHAMBER OF COMMERCE Dues&Subscriptions Prairie Village Liquor Store 1013158 540 BOUNDLESS NETWORK Operating Supplies Community Center Admin 244814 525 WELLS FARGO BANK MINNESOTA NA Paying Agent GO Penn Impr Ref Bonds 2011D 244759 523 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 244580 510 ENGAGE/NCG INC Printing Arts 244813 505 WARNING LITES Landscape Materials/Supp Street Maintenance 1013180 487 AMERITRAK Other Contracted Services Snow&Ice Control 1013170 456 STONEBROOKE Equipment Parts Fleet Operating 1013184 456 BOBBY&STEVE'S AUTO WORLD EDEN PRAIRIE Deposits-P&R Refunds Community Center Admin 1013233 454 MENARDS Building Materials Street Maintenance 244817 450 XIGENT SOLUTIONS LLC Other Contracted Services IT Operating 244624 440 MIDWEST SIGN&SCREEN PRINTING SUPPLY CO Equipment Parts Fleet Operating 244792 439 LIONS TAP Operating Supplies Fire 244713 431 FIRE SAFETY USA INC Equipment Repair&Maint Fire 1013173 429 TOLL GAS AND WELDING SUPPLY Repair&Maint.Supplies Sewer System Maintenance 244757 425 ADESA MPLS Miscellaneous DWI Forfeiture 1013195 408 MENARDS Building Materials Snow&Ice Control 1013190 405 GRAINGER Repair&Maint.Supplies Facilities Staff 244653 400 REID DAVID AR Utility Water Enterprise Fund 244690 400 MCLEOD COUNTY SHERIFFS DEPT. Deposits Escrow 244666 399 SPIRIT APPAREL AND STUFF Clothing&Uniforms Skating Rinks/Warming Houses 244746 392 STAPLES ADVANTAGE Office Supplies Fire 244735 391 OLSEN CHAIN&CABLE Clothing&Uniforms Utility Operations-General Check# Amount Supplier/Explanation Account Description Business Unit Comments 1013230 390 JANEX INC Janitor Service Fitness/Conference-Cmty Ctr 244671 389 TESSMAN SEED CO Chemicals Park Maintenance 244556 389 CAPREF EDEN PRAIRIE LLC Building Rental Housing and Community Service 1013181 374 A-SCAPE INC Contract Svcs-Snow Removal Fire Station#4 1013239 368 STREICHERS Clothing&Uniforms Animal Control 244618 364 MAROTTA,VIC Instructor Service Lesson Skills Development 244537 360 AMAZING ATHLETES OF SOUTHWEST METRO Instructor Service Preschool Events 1013258 358 FERRELLGAS Gas Dorenkemper House 244576 357 EDEN PRAIRIE COMMUNITY EDUCATION Instructor Service Senior Center Programs 244557 354 CBIZ FINANCIAL SOLUTIONS INC Other Contracted Services Organizational Services 244720 350 IACP Dues&Subscriptions Police 244802 348 SELECT COMFORT CORPORATION Operating Supplies Fire 1013165 344 METROPOLITAN FORD Equipment Parts Fleet Operating 1013231 343 LYNN PEAVEY COMPANY Operating Supplies Police 5667 329 VANCO SERVICES Miscellaneous Community Center Admin 244606 325 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 244761 309 BLOOMINGTON SECURITY SOLUTIONS Building Repair&Maint. Park Maintenance 244790 307 LAKE COUNTRY DOOR LLC Building Repair&Maint. Utility Operations-General 244783 304 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint Public Safety Communications 244694 302 PETTY CASH-POLICE DEPT Mileage&Parking Police 244625 300 MINNESOTA DEPT OF LABOR AND INDUSTRY Licenses&Taxes Water Treatment Plant 1013167 300 PRINTERS SERVICE INC Contract Svcs-Ice Rink Ice Arena Maintenance 1013178 299 ZEP MANUFACTURING CO Operating Supplies Fleet Operating 244726 294 MASTER CRAFT LABELS INC Printing Fire 244635 290 OLSEN CHAIN&CABLE Repair&Maint.Supplies Park Maintenance 244721 289 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 244701 285 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 244754 285 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 244565 279 COSTCO Operating Supplies Organizational Services 244626 277 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Traffic Signals 244737 275 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 5661 274 ULTIMATE SOFTWARE GROUP,THE Garnishment Withheld Health and Benefits 1013193 272 LOCATORS&SUPPLIES INC Equipment Parts Fleet Operating 244793 270 MCPA Dues&Subscriptions Police 244571 268 DOMACE VINO Liquor Product Received Prairie View Liquor Store 1013254 265 BARR ENGINEERING COMPANY Design&Engineering Storm Drainage 1013224 261 EDEN PRAIRIE FIREFIGHTERS RELIEF ASSOC Union Dues Withheld Health and Benefits 244678 260 UNIVERSAL ATHLETIC SERVICES INC Awards Basketball 244705 260 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations-General 244780 257 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 244560 257 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 244566 256 CRISIS COMPANY LLC Other Contracted Services Police 244764 252 CALIFORNIA CONTRACTORS SUPPLIES INC Clothing&Uniforms Utility Operations-General 244629 250 MOCIC Clothing&Uniforms Police 1013223 250 COMPRESSED AIR CONCEPTS LLLC Contract Svcs-General Bldg Public Works/Parks 244601 249 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint Public Safety Communications 244559 249 CENTURYLINK Prepaid Expenses General Fund 244693 244 LINDELL MATTHEW Deposits Escrow 244811 240 USFLAG Operating Supplies Fire 244540 238 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 244800 237 RETROFIT COMPANIES,INC,THE Contract Svcs-Electrical City Hall-CAM 1013197 227 MINNESOTA EQUIPMENT Equipment Parts Park Maintenance 1013264 221 MENARDS Repair&Maint.Supplies Street Maintenance Check# Amount Supplier/Explanation Account Description Business Unit Comments 244742 221 RETROFIT COMPANIES,INC,THE Supplies-Electrical Park Shelters 244699 216 ASPEN MILLS Clothing&Uniforms Fire 244712 216 FERGUSON WATERWORKS Equipment Repair&Maint Water System Maintenance 1013199 215 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 244740 210 PRAHA DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 1013255 209 DIVERSE BUILDING MAINTENANCE Janitor Service Housing and Human Svcs 244697 206 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 244583 204 FIRE SAFETY USA INC Equipment Repair&Maint Fire 1013211 203 FASTENAL COMPANY Small Tools Sewer System Maintenance 244638 200 OUTDOOR ENVIRONMENTS INC Other Contracted Services Pleasant Hill Cemetery 1013168 194 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 244786 190 IAA() Dues&Subscriptions Assessing 1013201 190 SOCIETY FOR HUMAN RESOURCE MANAGEMENT Dues&Subscriptions Human Resources 1013213 190 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 244695 185 PETTY CASH-POLICE DEPT Training Supplies Police 244708 185 CONSTRUCTION MATERIALS INC Supplies-General Bldg Public Works/Parks 244806 184 STAPLES ADVANTAGE Office Supplies Customer Service 244588 181 G&K SERVICES-MPLS INDUSTRIAL Operating Supplies Park Maintenance 244762 180 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe City Center Operations 244725 177 MACQUEEN EQUIPMENT INC Repair&Maint.Supplies Sewer System Maintenance 244700 159 BAUHAUS BREW LABS,LLC Liquor Product Received Den Road Liquor Store 244805 157 SPORT SYSTEMS UNLIMITED CORP Repair&Maint-Ice Rink Ice Arena Maintenance 1013189 157 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits 1013185 153 BOYER TRUCKS Equipment Parts Fleet Operating 244630 150 MPELRA Conference/Training Human Resources 1013270 150 USA SECURITY Maintenance Contracts Water Treatment Plant 244656 149 ROSEMOUNT SAW&TOOL CO Equipment Repair&Maint Fleet Operating 244766 146 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations-General 244561 146 COMCAST Equipment Repair&Maint E-911 Program 1013236 146 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 244748 138 UNITED WAY United Way Withheld Health and Benefits 244810 138 UNIVERSITY OF MINNESOTA,VMC Canine Supplies Police 244744 136 SIGNSOURCE Operating Supplies Park Maintenance 244756 135 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 244767 127 COBORNS Merchandise for Resale Concessions 1013245 125 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fitness/Conference-Cmty Ctr 1013249 125 MPX GROUP,THE Printing Fire 244692 125 WILT DANIEL Bad Debt Community Center Admin 244704 124 CENTURYLINK Telephone IT Telephone 244602 121 HENNEPIN COUNTY RESIDENT&REAL ESTATE Other Contracted Services Engineering 244651 119 PROP United Way Withheld Health and Benefits 244659 119 SHRED-IT USA Waste Disposal City Center Operations 1013169 115 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store 244770 115 COMCAST Cable TV Fire 1013235 113 MINNESOTA EQUIPMENT Equipment Parts Fleet Operating 1013246 112 CARLSTON,BRANDON Clothing&Uniforms Police 244563 109 COMMUNITY HEALTH CHARITIES OF MINNESOTA United Way Withheld Health and Benefits 1013237 109 SPRINT Computers IT Operating 1013220 106 CAWLEY COMPANY,THE Clothing&Uniforms Prairie Village Liquor Store 244551 106 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 244633 105 NOKOMIS SHOE SHOP Clothing&Uniforms Inspections-Administration 1013218 104 BOYER TRUCKS Equipment Parts Fleet Operating 244772 103 DIRECTV Cable TV Community Center Admin Check# Amount Supplier/Explanation Account Description Business Unit Comments 244567 103 CUB FOODS EDEN PRAIRIE Operating Supplies Police 244558 102 CEMAK NICOLE Deposits-P&R Refunds Community Center Admin 1013210 101 EXTREME BEVERAGE Liquor Product Received Prairie Village Liquor Store 244655 100 RIZKALLA MARIE Refunds Environmental Education 244661 100 SOLFELT SARA Deposits-P&R Refunds Community Center Admin 244753 100 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 1013265 100 SCRAP METAL PROCESSORS INC Waste Disposal Fleet Operating 244585 99 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police 244591 98 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 244587 96 FOULY AHMED EL AR Utility Water Enterprise Fund 244696 96 440400-NCPERS MINNESOTA PERA Health and Benefits 1013247 93 HANINK,KELLY Conference/Training Fire 244532 91 PETTY CASH-EPCC Operating Supplies Riley Lake Beach 244796 90 OFFICE OF MN IT SERVICES Other Contracted Services Police 244641 86 PARK PLACE CONDOMINIUM ASSOCATION Deposits-P&R Refunds Community Center Admin 1013260 86 GRAINGER Repair&Maint.Supplies Water Metering 5671 85 SAGE PAYMENT SOLUTIONS Bank and Service Charges Sewer Utility-General 1013248 78 HUNT,JASON Clothing&Uniforms Police 244545 75 BCA/CRIMINAL JUSTICE TRAINING&EDUCATIO Tuition Reimbursement/School Police 244676 75 TRI-COUNTY LAW ENFORCEMENT ASSOCIATION Dues&Subscriptions Police 244789 75 JONES DAVID ELLIS Other Contracted Services Senior Center Programs 244584 72 FLORIDA LAURA Deposits-P&R Refunds Community Center Admin 244639 72 PAGE JOANNA Deposits-P&R Refunds Community Center Admin 244768 70 COLEHOUR MELISSA Tuition Reimb-College Books Su Fire 244533 68 3RD LAIR Instructor Service Special Events&Trips 244743 67 SHRED-IT USA Operating Supplies Community Center Admin 244590 64 GORIESKY MARY Deposits-P&R Refunds Community Center Admin 244615 64 LEDUC MARGARET Deposits-P&R Refunds Community Center Admin 1013155 60 BATTERIES PLUS Repair&Maint.Supplies Water Treatment Plant 244755 60 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 1013212 60 MPX GROUP,THE Printing Police 244691 59 TREVICK BILL AR Utility Water Enterprise Fund 244605 57 HOME DEPOT CREDIT SERVICES Supplies-General Bldg Fire Station#4 244769 55 COMCAST Other Broadband Internet IT Operating 244604 54 HILGENKAMP,SUE Deposits-P&R Refunds Community Center Admin 1013227 53 GINA MAMAS INC Operating Supplies Reserves 244734 53 NUSS TRUCK GROUP INC Equipment Parts Fleet Operating 244677 53 UNITED WAY United Way Withheld Health and Benefits 1013253 52 A TO Z RENTAL CENTER Repair&Maint.Supplies Storm Drainage 244570 51 DIRECTV Other Contracted Services Police 244535 50 ABLE DELUXE TECHNOLOGIES Dues&Subscriptions Senior Center Admin 244622 50 MIDWEST ART FAIRS Advertising Arts in the Park 244627 49 MISHRA AMIT Deposits-P&R Refunds Community Center Admin 244534 48 440400-NCPERS MINNESOTA PERA Health and Benefits 244795 46 MPCA Licenses&Taxes Sewer Utility-General 244594 45 HAND DOMINIC Deposits-P&R Refunds Community Center Admin 244809 44 ULTIMATE SOFTWARE GROUP,THE Ultimate(prey.Ceridian) IT Operating 244749 43 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating 244667 42 STEIGAUF JENNI Deposits-P&R Refunds Community Center Admin 244592 40 GUNDERSON KRISTEN Deposits-P&R Refunds Community Center Admin 1013217 40 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 244636 40 Ordorff Kelly Deposits Community Center Admin 244647 40 PLEAA Tuition Reimbursement/School Police Check# Amount Supplier/Explanation Account Description Business Unit Comments 244672 40 Thompson Anne E Deposits Community Center Admin 244681 40 Walker Dan P Deposits Community Center Admin 244682 40 Walker Kirsten E Deposits Community Center Admin 244688 40 ZILLMER ROY AR Utility Water Enterprise Fund 1013157 39 BERTELSON TOTAL OFFICE SOLUTIONS Office Supplies Utility Operations-General 1013194 34 LUBRICATION TECHNOLOGIES INC Equipment Testing/Cert. Fleet Operating 244548 32 Blomberg Judtih Deposits General Fund 244582 32 EPFSC Deposits-P&R Refunds Community Center Admin 244658 30 SHCRAM CARRYN Mileage&Parking Skating Rinks/Warming Houses 1013221 28 CENTERPOINT ENERGY Gas Prairie View Liquor Store 244706 27 COMCAST Other Contracted Services Police 244611 27 KEEPRS INC. Clothing&Uniforms Fire 244603 25 HENNEPIN COUNTY TREASURER Operating Supplies-Escrow Planning 244631 25 MUNICIPALS Dues&Subscriptions Human Resources 244660 24 SITEONE LANDSCAPE SUPPLY,LLC Repair&Maint.Supplies Park Maintenance 244645 22 PETTERSSON NILS Deposits-P&R Refunds Community Center Admin 244542 22 AT&T MOBILITY Pager&Cell Phone Park Maintenance 244596 21 HEITHKAMP VOLLIE Tuition Reimbursement/School Fitness Classes 244547 20 Bigley Ron L Deposits Community Center Admin 244553 20 Bryan Emily P Deposits Community Center Admin 244569 20 Ding Jane Deposits Community Center Admin 244574 20 Echeverria Maria A Deposits Community Center Admin 244578 20 Eidem Kris Deposits Community Center Admin 244586 20 Focken Randy S Deposits Community Center Admin 244610 20 KARAGOEZ NIDA Deposits Community Center Admin 244648 20 Porta Charles L Deposits Community Center Admin 244683 20 WILSEY SHANNON Deposits Community Center Admin 244686 20 YERKS CHRISTI Deposits Community Center Admin 244774 20 DOUGLAS CORPORATION Non-Develop.Fire Permits General Fund 244776 20 EDEN PRAIRIE CHAMBER OF COMMERCE Operating Supplies Fire 244777 20 ELLIOTT AVIATION Non-Develop.Fire Permits General Fund 244616 18 LEGION OF DOOM Deposits-P&R Refunds Community Center Admin 244634 17 OFFICE OF MN IT SERVICES Other Contracted Services Police 244788 15 JERRY'S ENTERPRISES INC Equipment Parts Senior Center Programs 244775 12 DYE DANIEL AR Utility Water Enterprise Fund 244613 12 LARISSA JUDT Deposits-P&R Refunds Community Center Admin 1013203 12 THORPE DISTRIBUTING Liquor Product Received Den Road Liquor Store 244779 12 FISERV INC Bank and Service Charges Water Accounting 244736 10 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Street Maintenance 244562 9 COMCAST Cable TV Fire 244797 9 OTTO CATHY Deposits-P&R Refunds Community Center Admin 244612 9 KELLU SUSAN Refunds Environmental Education 1013204 8 UPS Other Contracted Services Fitness/Conference-Cmty Ctr 244620 8 MERLINS ACE HARDWARE Small Tools Fleet Operating 244657 7 SCHUMACHER JOY Deposits-P&R Refunds Community Center Admin 244637 3 ORTH,STEFIE Deposits-P&R Refunds Community Center Admin 244642 3 PARKER KRUGER Deposits-P&R Refunds Community Center Admin 3,193,979 Grand Total City of Eden Prairie Purchasing Card Payment Report 2/16/2016 Amount Explanation Vendor Account Description Business Unit 3,568 US-Nov 2015 Surcharges DEPT OF LABOR&INDUSTRY Building Surcharge General Fund 2,800 US-saw for shop NAAB SALES CORP Small Tools Utility Operations-General 2,428 Us-backup camera for plows ROSCO VISION Capital Under$25,000 Snow&Ice Control 2,427 US-Station 1,2,3,4 decor THE HERITAGE FLAG Operating Supplies Fire 2,065 US-Travel,Tuition,Training NEW WORLD SYSTEMS Tuition Reimbursement/School Police 2,061 US-Recognition Mtg BUCA Operating Supplies Fire 1,907 US-Holiday Lunch KOWALSKI'S MARKET Special Event Fees Senior Center Programs 1,240 US-Rice Marsh Signs IZONE Signs Capital Outlay Parks 1,200 US-Storage Cabinets SALSBURY INDUSTRIES Repair&Maint.Supplies Police City Center 1,170 US-2 day conf,Raser,Allman, MINNESOTA EROSION CONTROL Conference/Training Utility Operations-General 1,152 US-64 VB team registrations MINNESOTA RECREATION&PARK AS Special Event Fees Volleyball 1,014 US-Conf on Interpersonal Viol CORNERSTONE Tuition Reimbursement/School Police 975 US-2016 Oak Pt license to offe AMERICAN RED CROSS Licenses,Permits,Taxes,Fees Oak Point Lessons 975 US-2016 Cmty Ctr license to of AMERICAN RED CROSS Licenses,Permits,Taxes,Fees Oak Point Lessons 679 US-2016 music license fee ASCAP Licenses,Permits,Taxes,Fees Arts 666 US-APC Cards for Fire UPS(3) AMAZON.COM Computers IT Operating 650 US-Munoz,Supervisor Leadershi FBI-LEEDA Tuition Reimbursement/School Police 639 US-Code Books INTERNATIONAL CODE COUNCIL Operating Supplies Inspections-Administration 616 US-no receipt fr.M.Gustad GUIDANCE SOFTWARE Equipment Repair&Maint IT Operating 598 US-preschool trip MINNESOTA WILD Special Event Fees Preschool Events 569 US-Battery for lift stations& INTERSTATE BATTERY SYSTEM OF M Repair&Maint.Supplies Sewer Liftstation 558 US-Heavy Vehicle Jump Starter CENTURY TOOL EQUIPMENT Small Tools Fleet Operating 550 US-2016 evidence finder MAGNET FORENSICS Equipment Repair&Maint IT Operating 540 US-Vtr motor,pressure switch, REZNOR PARTS Repair&Maint.Supplies Fitness/Conference-Cmty Ctr 501 US-PD Can Spotlight UNITY MANUFACTURING Equipment Parts Fleet Operating 483 US-antenna for squad car TESSCO INC Equipment Repair&Maint Fleet Operating 450 US-sanity/storm training JACK DOHENY COMPANIES Conference/Training Utility Operations-General 450 US-APC Cards(2)Council Chamb AMAZON.COM Computers IT Operating 438 US-Tools for Signal Delt HOME DEPOT CREDIT SERVICES Small Tools Traffic Signals 431 US-Tools for Sign Delt HOME DEPOT CREDIT SERVICES Small Tools Traffic Signs 425 US-Registration 123 SIGNUP.COM Conference/Training Human Resources 417 US-Nov 2015 Surcharges DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund 416 US-gateway fees NCR SPECIALTY Bank and Service Charges Den Road Liquor Store 398 US-Various Supplies BROWNELLS INC. Training Supplies Police 392 US-no receipt fr.I.Raser SEALBOSS CORP Repair&Maint.Supplies Sewer System Maintenance 390 US-Taser Training Academy TASER TRAINING ACADEMY Tuition Reimbursement/School Police 375 US-monthly billing NIMBLE SCHEDULE Other Contracted Services Community Center Admin 373 US-Blue Card Instructor Recert DELTA AIR Tuition Reimbursement/School Fire 365 US-2016 Annual Mtg,Modrow UNIVERSITY OF MINNESOTA Conference/Training Engineering 365 US-2016 Annual Mtg,Krause UNIVERSITY OF MINNESOTA Conference/Training Engineering 365 US-2016 Annual Mtg,Newton UNIVERSITY OF MINNESOTA Conference/Training Engineering 365 US-2016 Annual Mtg,Rue UNIVERSITY OF MINNESOTA Conference/Training Engineering 365 US-2016 Annual Mtg,Ellis UNIVERSITY OF MINNESOTA Conference/Training Engineering 325 US-2016 Conference,W.Parker HOMELAND SECURITY AND EMERGENC Conference/Training Fire 307 US-Mini trash bins CLEAN RIVER Operating Supplies Recycle Rebate 305 US-John C,Andy A printers HP HOME STORE Operating Supplies Utility Operations-General Amount Explanation Vendor Account Description Business Unit 300 US-no description(MD receipt) GUEST SERVICE Tuition Reimbursement/School Police 296 US-2016 ITE annual dues INSTITUTE OF TRANSPORTATION EN Dues&Subscriptions Engineering 283 US-K.White Back Defender,Ves BACKDEFENSESYSTEMS.COM Clothing&Uniforms Police 281 US-Cable Mart Cables MY CABLE MART Miscellaneous IT Operating 276 US-water school lunches CRUMB GOURMET DELI Safety Supplies Utility Operations-General 268 US-Crew Rms,Sta 3&4 TARGET Operating Supplies Fire 263 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie Village Liquor Store 260 US-2016 Bldg Officials Conf,K UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 250 US-CERT,EPFD,Bldg flags USFLAG Operating Supplies Fire 250 US-Payroll Source Book 123 SIGNUP.COM Training Supplies Human Resources 250 US-FBI Academy Membership FBINAA Dues&Subscriptions Police 243 US-Coffee COFFEE WHOLESALE Operating Supplies Senior Center Programs 240 US-winter break trip BRUNSWICK BOWLING LANES Special Event Fees Special Events&Trips 227 US-Nov 2015 Surcharges DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund 227 US-Jose's vacuum cleaner AMAZON.COM Cleaning Supplies Utility Operations-General 221 US-racks for foam rollers RIVERSEDGE PRODUCTS Operating Supplies Fitness Classes 216 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie View Liquor Store 214 US-hockey equip SPORTS WORLD USA INC Operating Supplies Ice Operations 204 US-lights part for radio tower HUGHEY AND PHILLIPS Equipment Repair&Maint Public Safety Communications 204 US-Hard drives,removable media MICRO CENTER A/R Computers IT Operating 203 US-Color Ribbon Cmty Ctr AMAZON.COM Equipment Repair&Maint IT Operating 200 US-Printer&Toner for Lori K AMAZON.COM Office Supplies Customer Service 199 US-Training AUTOMOTIVE TRAINING GROUP Conference/Training Fleet Operating 197 US-Travel,Tuition,Training SOUTHWEST AIRLINES Tuition Reimbursement/School Police 192 US-Shop Tool EREPLACEMENTPARTS.COM Repair&Maint.Supplies Sewer System Maintenance 190 US-SHRM 2016 Prof.Membership SHRM MN STATE CONFERENCE Dues&Subscriptions Human Resources 187 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 185 US-axis roller ORTHOPEDIC PHYSICAL THERAPY Operating Supplies Fitness Center 178 US-winter theater scripts DRAMATISTS PLAY SERVICE INC Operating Supplies Winter Theatre 172 US-trailer NORTHERN TOOL&EQUIPMENT Repair&Maint. Supplies Water System Maintenance 171 US-skate lesson supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Ice Lessons 168 US-Small Tool HOME DEPOT CREDIT SERVICES Small Tools Outdoor Center 168 US-winter break trip CHUCK-E-CHEESE Special Event Fees Special Events&Trips 166 US-Coffee Servers US FOODS INC Operating Supplies Senior Center Admin 165 US-locator batteries INTERSTATE BATTERY SYSTEM OF M Repair&Maint.Supplies Water System Maintenance 163 US-no receipt fr.S.Cole DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering 162 US-bank and service charges PLUG N PAY Bank and Service Charges Community Center Admin 161 US-VM Ware Software VMWARE Miscellaneous IT Operating 161 US-ipod nano gold BEST BUY Operating Supplies Community Center Admin 156 US-Officers School,Fischer HOLIDAY INN ALEXANDRIA Tuition Reimbursement/School Fire 156 US-iPad Cases(3 Strt, 1 IT) AMAZON.COM Computers IT Operating 152 US-CPR review course for staff AMERICAN RED CROSS Licenses,Permits,Taxes,Fees Pool Lessons 150 US-P.Welter 5 wk pgm ENGINE HOUSE Conference/Training Police 149 US-Tactical Leader class LIFELINE TRAINING LTD Tuition Reimbursement/School Police 147 US-bank and service charges PLUG N PAY Bank and Service Charges Community Center Admin 146 US-VB Rope Tighteners MIDWEST VOLLEYBALL WHOU Operating Supplies Volleyball 145 US-2016 Bldg Officials Conf,S UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 136 US-P.Ball Trophies CROWN TROPHY Operating Supplies Gymnasium(CC) 133 US-Whl Barr Repair,SlshPd Fil MENARDS Operating Supplies Park Maintenance 132 US-adult colring books seniors AMAZON.COM Operating Supplies Fitness Admin. Amount Explanation Vendor Account Description Business Unit 130 US-2016 Plumbing Conf,Stockwe UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 130 US-2016 Bldg Officials Conf,0 UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 130 US-2016 Bldg Officials Conf,U UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 130 US-2016 Bldg Officials Conf,En UNIVERSITY OF MINNESOTA Conference/Training Inspections-Administration 130 US-Printer&Toner for Lisa Vi AMAZON.COM Process Control Equipment IT Operating 130 US-Supplies for Er Trailer HOME DEPOT CREDIT SERVICES Operating Supplies Traffic Signals 129 US-Shop Equip NORTHERN TOOL&EQUIPMENT Small Tools Park Maintenance 129 US-chargers for tablets VERIZON WIRELESS Repair&Maint.Supplies Utility Operations-General 127 US-Training Supplies AMAZON.COM Training Supplies Police 126 US-Mugs US FOODS INC Operating Supplies Senior Center Admin 123 US-Critter food PETCO Operating Supplies Outdoor Center 122 US-water school lunches CRUMB GOURMET DELI Safety Supplies Utility Operations-General 122 US-water school lunches CRUMB GOURMET DELI Safety Supplies Utility Operations-General 121 US-self inking date stamp(2) VISTAPRINT.COM Operating Supplies Water Metering 120 US-Headphones for Patrol(3) AMAZON.COM Miscellaneous IT Operating 116 US-Crew Rms,Station 3 TARGET Operating Supplies Fire 113 US-Fashion Show BAKERS SQUARE Special Event Fees Senior Center Programs 109 US-Crew Rms,Station 3 TARGET Operating Supplies Fire 108 US-6 Bball team registrations MINNESOTA RECREATION&PARK AS Special Event Fees Basketball 104 US-C.Millard TLF BELLADONNA FLORIST Deposits Escrow 101 US-Cleaning Supplies MENARDS Cleaning Supplies Utility Operations-General 100 US-Fitness Supplies AMAZON.COM Operating Supplies Fitness Center 99 US-facebook ad impressions FACEBOOK Advertising Prairie Village Liquor Store 99 US-facebook ad impressions FACEBOOK Advertising Den Road Liquor Store 99 US-facebook ad impressions FACEBOOK Advertising Prairie View Liquor Store 99 US-K9 supplies DOGTRA COMPANY Canine Supplies Police 94 US-G. Sullivan BACHMANS CREDIT DEPT Deposits Escrow 93 US-2016 Dues MINNESOTA STATE FIRE CHIEFS AS Dues&Subscriptions Fire 93 US-van's gift KOWALSKI'S MARKET Safety Supplies Utility Operations-General 91 US-Toner Cartridges(2) AMAZON.COM Equipment Repair&Maint IT Operating 88 US-UB Online PAYPAL INC Bank and Service Charges Utility Operations-General 86 US-zumba supplies SPENCER GIFTS Operating Supplies Fitness Classes 85 US-A.Schuester TLF ELAINES FLOWERS AND GIFTS Deposits Escrow 85 US-Traffic Counting Tubes COUNTINGCARS.COM Operating Supplies Engineering 83 US-Web Blog annual support TIGER TECHNOLOGIES Equipment Repair&Maint IT Operating 83 US-Shop Tool STORMS WELDING&MFG INC. Repair&Maint.Supplies Water System Maintenance 80 US-(4)Remote Switch FENIX Training Supplies Police 79 US-sound&misc equip AV NOW,INC Operating Supplies Fitness Classes 78 US-Gym Equip AMAZON.COM Operating Supplies Police 75 US-DOT Stickey MINNESOTA STATE PATROL Equipment Testing/Cert. Fleet Operating 72 US-shop supplies MENARDS Repair&Maint.Supplies Sewer System Maintenance 71 US-yoga class supplies YOGAACCESSORIES.COM Operating Supplies Specialty Fitness Programs 70 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 70 US-EMT Basic/EMT NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Fire 70 US-Testing Cost NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Fire 70 US-EMT License NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Fire 70 US-T.Dean NATIONAL REGISTRY OF EMTS Tuition Reimbursement/School Police 69 US-Dusek,May Hotel Rm Deposit SUPERIOR SHORES RESORT Travel Expense Utility Operations-General 66 US-Trailer Part CROFT TRAILER SUPPLY Equipment Parts Fleet Operating 65 US-DOT Stickey MINNESOTA STATE PATROL Equipment Testing/Cert. Fleet Operating Amount Explanation Vendor Account Description Business Unit 64 US-Critter food PETCO Operating Supplies Outdoor Center 64 US-truck supplies HOME DEPOT,THE Operating Supplies Street Maintenance 63 US-Power Drill IT AMAZON.COM Miscellaneous IT Operating 62 US-Printer Toner(Booking) AMAZON.COM Equipment Repair&Maint IT Operating 60 US-vacuum bags AMAZON.COM Office Supplies Utility Operations-General 58 US-Supplies for Er Trailer HOME DEPOT CREDIT SERVICES Operating Supplies Traffic Signals 56 US-Knack Boxes MENARDS Repair&Maint.Supplies Park Maintenance 56 US-Shop Supplies STORMS WELDING&MFG INC. Repair&Maint.Supplies Water System Maintenance 54 US-Various Supplies BROWNELLS INC. Training Supplies Police 53 US-Smetana Lights MENARDS Repair&Maint.Supplies Smetana Park 50 US-Membership Fee 123 SIGNUP.COM Dues&Subscriptions Human Resources 50 US-2016 membership IAPE Dues&Subscriptions Police 50 US-Elec Irrigation HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 50 US-Office Supplies AMAZON.COM Office Supplies Police 50 US-Office Supplies AMAZON.COM Office Supplies Police 49 US-Printer&Toner for Lisa Vi AMAZON.COM Process Control Equipment IT Operating 49 US-Kitchen Supplies Forks AMAZON.COM Operating Supplies Senior Board 48 US-Supplies for sign truck HOME DEPOT CREDIT SERVICES Operating Supplies Traffic Signs 47 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 46 US-supplies for overnight quar TARGET Operating Supplies Street Maintenance 45 US-shop supplies SEARS EDEN PRAIRIE Small Tools Sewer Liftstation 45 US-café food SUPERAMERICA Merchandise for Resale Concessions 44 US-Club 204 holiday celebratio TARGET Operating Supplies New Adaptive 42 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 41 US-Danger/Caution Tape MENARDS Operating Supplies Park Maintenance 41 US-Round Lake Rink HOME DEPOT CREDIT SERVICES Operating Supplies Round Lake 40 US-Program Registration,Jerem SENSIBLE LAND USE COALITION Conference/Training Community Development Admin. 40 US-UB Recurring PAYPAL INC Bank and Service Charges Utility Operations-General 40 US-Training Supplies AMAZON.COM Training Supplies Police 40 US-R Ball Racquet sets TARGET Operating Supplies Racquetball 39 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 39 US-Knack Boxes MENARDS Repair&Maint.Supplies Park Maintenance 38 US-clips shop MENARDS Repair&Maint.Supplies Sewer System Maintenance 38 US-camping gas 2 pack HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water System Maintenance 36 US-Irrigation General MENARDS Operating Supplies Park Maintenance 35 US-Healthy snacks for holidays BYERLYS Operating Supplies New Adaptive 35 US-K.Carlson Boiler License MN DEPT.OF LABOR AND INDUSTRY Tuition Reimbursement/School Water Treatment Plant 35 US-Training for Weber EZ PASS VIRGINIA Tuition Reimbursement/School Police 35 US-Electrical,CC,Stock,Shop MENARDS Repair&Maint.Supplies Park Maintenance 34 US-Dispatch Notary CROWN STAMP AND ENGRAVING CO Licenses,Permits,Taxes,Fees Police 34 US-Consultant Lunch PERKINS Travel Expense Utility Operations-General 34 US-locator batteries INTERSTATE BATTERY SYSTEM OF M Repair&Maint.Supplies Water System Maintenance 32 US-3 volt batteries, 12 pk STREICHERS Operating Supplies Emergency Preparedness 31 US-Printer&Toner for Lori K AMAZON.COM Office Supplies Customer Service 31 US-café food COBORNS Merchandise for Resale Concessions 30 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 29 US-Kitchen/Holiday Supplies DOLLAR TREE STORES,INC. Operating Supplies Senior Board 29 US-coin box OFFICE DEPOT CREDIT PLAN Operating Supplies Community Center Admin 28 US-shipment for Chl FEDEX Office Supplies Fire 28 US-Smetana Lights MENARDS Repair&Maint. Supplies Smetana Park Amount Explanation Vendor Account Description Business Unit 27 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 27 US-Station 2 office BEST BUY Equipment Repair&Maint Public Safety Communications 27 US-Club 204 holiday celebratio POPPED CORN Operating Supplies New Adaptive 25 US-Training Supplies AMAZON.COM Training Supplies Police 25 US-baggage DELTA AIR Tuition Reimbursement/School Police 25 US-Outdoor Center HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Outdoor Center 24 US-Trash Truck MENARDS Repair&Maint.Supplies Park Maintenance 24 US-Adobe export 1 year ADOBE SYSTEMS Office Supplies Utility Operations-General 23 US-Gym Equip AMAZON.COM Operating Supplies Police 23 US-Shop Supplies MENARDS Repair&Maint.Supplies Water System Maintenance 23 US-Stacy Lombardi NATIONAL STUDENT CLEARINGHOUSE Other Contracted Services Organizational Services 22 US-Critter food PETCO Operating Supplies Outdoor Center 22 US-Pd,Stmp,#1,Gel,Kit Off OFFICE DEPOT CREDIT PLAN Operating Supplies Community Center Admin 22 US-LRT Discussion lunch CROSS ROADS DELI Miscellaneous Community Development Admin. 21 US-Office Supplies OFFICEMAX CREDIT PLAN Operating Supplies Park Maintenance 21 US-Chrg Cord for Vehicle iPad BEST BUY Operating Supplies Fire 21 US-cookie tray for tennis mtg KOWALSKI'S MARKET Operating Supplies Tennis 21 US-Office Supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Street Maintenance 21 US-net for brine tank CUSTOM POOLS-HOPKINS Equipment Parts Snow&Ice Control 21 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 20 US-RL On Ink 2 oz OFFICE DEPOT CREDIT PLAN Operating Supplies Community Center Admin 20 US-shipped metal locators UPS Equipment Repair&Maint Water System Maintenance 20 US-shipped metal locators UPS Equipment Repair&Maint Water System Maintenance 20 US-women in leisure WOMEN IN LEISURE SERVICES Deposits Escrow 20 US-charge later reversed WOMEN IN LEISURE SERVICES Deposits Escrow 20 US-epermit web security PAYPAL INC Equipment Repair&Maint IT Operating 20 US-Wireless Mouse for Scott B. AMAZON.COM Computers IT Operating 18 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 18 US-Holiday Lunch CUB FOODS EDEN PRAIRIE Special Event Fees Senior Center Programs 17 US-Warning Stickers GRAINGER Repair&Maint. Supplies Park Maintenance 17 US-Stop Watch WALMART COMMUNITY Operating Supplies Touch Football 17 US-fruit fly control FRATTALLONE'S/MINNETONKA ACE Operating Supplies Outdoor Center 16 US-Acrobat pro 1 year ADOBE SYSTEMS Office Supplies Utility Operations-General 16 US-Supplies for Er Trailer HOME DEPOT CREDIT SERVICES Operating Supplies Traffic Signals 16 US-unlimited monthly stamps STAMPS.COM Office Supplies Utility Operations-General 16 US-Warning Stickers GRAINGER Repair&Maint.Supplies Park Maintenance 15 US-adult colring books seniors AMAZON.COM Operating Supplies Fitness Center 15 US-VB Score OFFICE DEPOT CREDIT PLAN Operating Supplies Park Maintenance 15 US-Printer Cartridge IT AMAZON.COM Equipment Repair&Maint IT Operating 15 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 14 US-conference rm supplies AMAZON.COM Operating Supplies Conference Rooms 14 US-Reserve Calendar CALENDAR WIZ Operating Supplies Reserves 14 US-batteries for toys TARGET Operating Supplies Day Care 14 US-Kitchen Supplies DOLLAR TREE STORES,INC. Repair&Maint.Supplies Utility Operations-General 14 US-Console Organizer#459 MILLS FLEET FARM Operating Supplies Park Maintenance 14 US-Rd Lake Rink Shop Supplies MENARDS Operating Supplies Round Lake 14 US-Shop,Smetana MENARDS Repair&Maint.Supplies Smetana Park 13 US-Shop Tool EREPLACEMENTPARTS.COM Repair&Maint.Supplies Sewer System Maintenance 13 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 13 US-Auxillary cards for program MY CABLE MART Operating Supplies Community Center Admin Amount Explanation Vendor Account Description Business Unit 12 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 12 US-Shop Tool GANDER MOUNTAIN Repair&Maint. Supplies Sewer System Maintenance 11 US-Conference supplies AMAZON.COM Operating Supplies Conference Rooms 11 US-LRT Discussion lunch CROSS ROADS DELI Miscellaneous Community Development Admin. 10 US-Online Licensing DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes,Fees Park Maintenance 10 US-2015 pesticide license rene MINNESOTA DEPARTMENT OF AGRICU Dues&Subscriptions Street Maintenance 10 US-2016 pesticide license rene MINNESOTA DEPARTMENT OF AGRICU Dues&Subscriptions Street Maintenance 10 US-renewal DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes,Fees Park Maintenance 10 US-Snr Planner job applicant m SCHOOL OF THE WISE Miscellaneous Community Development Admin. 10 US-postage UNITED STATES POSTAL SERVICE Office Supplies Utility Operations-General 10 US-vacuum bags AMAZON.COM Office Supplies Utility Operations-General 10 US-rope for VB net HOME DEPOT CREDIT SERVICES Operating Supplies Volleyball 9 US-office supplies+holiday e WALGREEN'S#5080 Operating Supplies Community Center Admin 9 US-adaptive program staff meal LEEANN CHIN Operating Supplies New Adaptive 9 US-adaptive program staff meal LEEANN CHIN Operating Supplies New Adaptive 9 US-items for house fire child UNITED STATES POSTAL SERVICE Office Supplies Fire 8 US-deskpad WALMART COMMUNITY Operating Supplies Den Road Liquor Store 8 US-deskpad WALMART COMMUNITY Operating Supplies Prairie Village Liquor Store 8 US-deskpad WALMART COMMUNITY Operating Supplies Prairie View Liquor Store 8 US-Diseased Tree Prgm MENARDS Operating Supplies Tree Disease 8 US-adaptive program staff meal LEEANN CHIN Operating Supplies New Adaptive 8 US-adult colring books seniors AMAZON.COM Operating Supplies Fitness Center 8 US-batteries for toys TARGET Operating Supplies Fit Kids Club 8 US-Wii cable replacement GAMESTOP Operating Supplies Fit Kids Club 8 US-Gym Equip AMAZON.COM Operating Supplies Police 8 US-no receipt fr.K.Jeter AMAZON.COM Operating Supplies Fitness Center 7 US-adaptive program staff meal LEEANN CHIN Operating Supplies New Adaptive 6 US-VB Score HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 6 US-Butch Tupy#721 WALMART COMMUNITY Repair&Maint. Supplies Water Treatment Plant 6 US-ep parks EP PARKS REC IN PERSON Deposits Escrow 5 US-Bridges MENARDS Repair&Maint. Supplies Park Maintenance 4 US-Pop BYERLYS Operating Supplies Senior Center Admin 4 US-Whistles WALMART COMMUNITY Operating Supplies Athletic Programs Admin 4 US-Knack Boxes MENARDS Repair&Maint.Supplies Park Maintenance 4 US-Fashion Show KWIK TRIP STORES Special Event Fees Senior Center Programs 4 US-Prkg for Homeowner Gap mtg ST PAUL PUBLIC WORKS Mileage&Parking Community Development Admin. 3 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 3 US-Various Supplies BROWNELLS INC. Training Supplies Police 1 US-Prkg for Homeowner Gap mtg ST PAUL PUBLIC WORKS Mileage&Parking Community Development Admin. -1 US-sales tax credit DISCOUNT STEEL INC Equipment Parts Fleet Operating -4 US-Return,Smetana MENARDS Operating Supplies Park Maintenance -5 US-sales tax credit DISCOUNT STEEL INC Equipment Parts Fleet Operating -5 US-Return,Shop Supply MENARDS Operating Supplies Park Maintenance -6 US-ep parks EP PARKS REC IN PERSON Deposits Escrow -7 US-Shipping Refund AMAZON.COM Miscellaneous IT Operating -8 US-Shop Tool EREPLACEMENTPARTS.COM Repair&Maint.Supplies Sewer System Maintenance -11 US-sales tax credit DISCOUNT STEEL INC Equipment Parts Fleet Operating -12 US-Shop Tool GANDER MOUNTAIN Repair&Maint.Supplies Sewer System Maintenance -16 US-Pd,Stmp,#1,Gel,Kit Off OFFICE DEPOT CREDIT PLAN Operating Supplies Community Center Admin -18 US-credit LIGHTS FOR ALL OCCASIONS Office Supplies Utility Operations-General Amount Explanation Vendor Account Description Business Unit -19 US-Critter food(credit) PETCO Operating Supplies Outdoor Center -20 US-women in leisure WOMEN IN LEISURE SERVICES Deposits Escrow -20 US-reversal of charge WOMEN IN LEISURE SERVICES Deposits Escrow -70 US-sales tax credit DISCOUNT STEEL INC Equipment Parts Fleet Operating -84 US-Nov 2015 Surcharges DEPT OF LABOR&INDUSTRY Other Revenue General Fund 57,760 Report Total CITY COUNCIL AGENDA DATE: SECTION: Report of the City Manager February 16, 2016 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.1. Leslie Stovring Resolution to Endorse"Pollinator-Safe" Engineering Policies and Procedures Requested Action Move to: Adopt a Resolution endorsing"pollinator-safe"policies and procedures. Synopsis There is a rising concern about the health of pollinators, such as bees and butterflies, due to the increased use of systemic pesticides. As a result,the City Parks Department has discontinued use of neonicotinoid pesticides, GMOs and plants treated with chemicals that have been found to be harmful to pollinators. This resolution will support this practice and help develop goals for expanding this program to other city practices and to develop educational sites for the general public. Background Information The City is concerned about the increasing evidence of detrimental impacts to pollinator species through wide-spread use of systemic pesticides such as neonicotinoids and the use of plants pre-treated with pesticides to provide resistance to pests. The resolution will provide goals for city practices that include: • Emphasize biological controls over pesticides in public places,including parks and right-of-ways • Limit use of systemic pesticides to the extent practicable,with an emphasis on avoiding use of pesticides in the neonicotinoid family • Purchase and plant vegetation favorable to pollinators • Identify actively maintained areas that could be converted back to native habitats that include pollinator friendly plant species • Provide spaces that could be managed to educate the public about pollinator-friendly practices • Encourage private developers to incorporate pollinator-safe plantings into required landscaping. • Maintain a list of plant species that are pollinator-friendly • Designate a public space to research and implement organic and regenerative practices There are circumstances where systemic herbicide use is still the most efficient and cost effective method of controlling weeds. For example,management of safe sightlines within right-of-ways and buckthorn control will at times require the use of a systemic herbicide. The City will use best management practices to minimize the risk to non-target species and work to find safer alternatives to the extent practicable in these situations. In addition, City staff are actively identifying spaces that could be converted to native habitat. Educational native gardens are being developed at Fire Station 2 with a goal of expanding these practices into a low-maintenance,water conserving landscape. The City's Landscaping for Water Quality rebate program requires that the applicant incorporate a minimum of 75%of the plants recommended on the Blue Thumb website which provides a database of locally available native or naturalized species that includes pollinator-friendly species. Attachments • Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO 2016- A RESOLUTION ENDORSING"POLLINATOR-SAFE" POLICIES AND PROCEDURES WHEREAS, the Eden Prairie City Council recognizes that bees and other pollinators are integral to pollination of plants in order to grow a wide diversity of essential foods including fruit, nuts and vegetables; and WHEREAS,pollinator populations are threatened due to habitat loss,pesticide use, pathogens and parasites; and WHEREAS, recent research suggests there is a link between certain systemic pesticides, especially those that contain neonicotinoids and the die-off of plant pollinators such as honey bees, native bees, butterflies, moths and other insects; and WHEREAS, application of certain pesticides such as neonicotinoids and systemic herbicides may reduce pollinator habitat; and WHEREAS, the City Council finds it is in the public interest and consistent with adopted City policy for the City to demonstrate its commitment to a safe and healthy community environment through the implementation of pest management practices in the maintenance of city parks, open spaces and city property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie: 1. The City shall continue its efforts to become a"Pollinator-Safe" City by undertaking best management practices for management of plantings, including an emphasis on biological controls over pesticides, in all public places within the City, including parkland and right-of- ways. 2. The City shall refrain from the purchase and use of systemic pesticides on City property to the extent practicable, with emphasis on avoiding use of pesticides from the neonicotinoid family. 3. The City shall undertake best efforts to purchase and plant vegetation favorable to bees and other pollinators in the City's public spaces. 4. The City shall identify actively maintained areas that could be converted back to native habitats that include pollinator friendly plant species, including spaces that could be managed to educate the public about pollinator-friendly practices. 5. The City shall undertake best efforts to purchase plants that have not been genetically engineered to have herbicides or pesticides in their DNA. 6. The City shall undertake best efforts to communicate to City residents the importance of creating and maintaining a pollinator-safe habitat. 7. The City shall encourage private developers to incorporate pollinator-safe plantings into required landscaping. 8. The City shall maintain a list of native and naturalized pollinator-safe plants for reference by the community. 9. The City shall designate a public space to research and implement organic and regenerative practices with an eye toward expanding such practices. ADOPTED by the Eden Prairie City Council on February 16, 2016. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk