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City Council - 05/19/2015
AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,MAY 19, 2015 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room II I. 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT/AUDIT (5:30— 6:10) II. SOUTHWEST TRANSIT (6:10-6:30) Open Podium - Council Chamber III. OPEN PODIUM IV. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,MAY 19, 2015 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS A. HUMAN RIGHTS AWARD PRESENTATION B. DONATION TOWARDS ARTS IN THE PARK(RESOLUTION) C. DONATION TOWARDS SPOOKY SATURDAY(RESOLUTION) D. 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 5, 2015 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 5, 2015 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. WAGNER PROPERTY by Pemtom Land Company. Second reading of the Ordinance for Planned Unit Development District Review with waivers on 6.5 acres and Zoning District Change from R1-22 to R1-13.5 on 6.5 acres. Location: 10841 & 10861 Blossom Rd. Ordinance for PUD District Review with waivers and Zoning District Change from R1-22 to R1-13.5) CITY COUNCIL AGENDA May 19, 2015 Page 2 C. APPROVE CHANGE ORDER NO. 1 FOR SOUTHERN SEGMENT OF SHADY OAK ROAD IMPROVEMENTS D. ADOPT RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT NO. 05638 WITH MNDOT FOR TRAFFIC SIGNALS ON SHADY OAK ROAD AT TRUNK HIGHWAY 212 E. AWARD BASE BID PLUS ALTERNATE B CONTRACT FOR PURGATORY CREEK BANK STABILIZATION TO SUNRAM CONSTRUCTION F. AWARD CONTRACT FOR 2015 SEALCOATING PROJECT TO ALLIED BLACKTOP COMPANY G. AWARD CONTRACT FOR 2015 STREET BITUMINOUS OVERLAY AND RECLAMATION PROJECT TO BITUMINOUS ROADWAYS,INC. H. ADOPT RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS I. AWARD CONTRACT FOR MILLER PARK PARKING LOT RECONSTRUCTION PROJECT TO BITUMINOUS ROADWAYS INC. J. AWARD CONTRACT FOR OUTDOOR CENTER PARKING LOT RECONSTRUCTION PROJECT TO MINNESOTA ROADWAYS CO. K. APPROVE AGREEMENT WITH EDEN PRAIRIE BASEBALL ASSOCIATION FOR ADVERTISING RIGHTS ON SCOREBOARDS AT ROUND LAKE STADIUM AND MILLER PARK L. APPROVE AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH BLUESTEM HERITAGE GROUP FOR DESIGN OF THE KIOSK AT THE RILEY-JACQUES FARMSTEAD M. ADOPT RESOLUTION SUPPORTING WAND CORPORATION'S APPLICATION FOR MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT'S JOB CREATION FUND N. ADOPT RESOLUTION APPROVING PARTICIPATION IN THE MINNESOTA COUNCIL ON LOCAL RESULTS AND INNOVATION PERFORMANCE MEASUREMENT PROGRAM O. AWARD CONTRACT FOR PURCHASE OF CONCRETE FOR 2015 STREET MAINTENANCE PROJECTS TO CEMSTONE CITY COUNCIL AGENDA May 19, 2015 Page 3 IX. PUBLIC HEARINGS/MEETINGS A. EDEN PRAIRIE PLAZA(SALON CONCEPTS)by SCEPRE, LLC. Request for Planned Unit Development District Review on 3.03 acres, Zoning District Review on 3.03 acres and Site Plan Review on 3.03 acres (Ordinance for PUD District Review and Zoning District Review) B. FIRST READING OF AN ORDINANCE AMENDING CITY CODE SECTION 11.55 RELATING TO LAND ALTERATION, TREE PRESERVATION AND STORMWATER MANAGEMENT X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: May 19, 2015 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, May 19, 2015 TUESDAY, MAY 19, 2015 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name, phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. IV. PROCLAMATIONS/PRESENTATIONS A. HUMAN RIGHTS AWARD PRESENTATION Synopsis: Members of the Human Rights &Diversity Commission will present the awards in the following categories: Individual Award: Marcela Roos Presenting the Award: HRDC Chair, Sandra Filardo Accepting the Award: Marcela Roos Marcela upholds the values of the Manifesto through her work to honor, acknowledge, and celebrate the different cultural values and beliefs of the students and families she works with and her efforts to build unity in the community by providing cross-cultural support and welcome to parents. Student Awards: Kifah Mohamed and Rachelle Johnson Presenting the Awards: Student Commissioner Karena Lin Accepting the Awards: Rachelle Johnson and Kifah Mohamed • Rachelle Johnson is a recipient of the Youth Human Rights Award because of her efforts to help individuals with learning differences achieve their full potential through volunteering with various organizations and the creation of Unique Learners Rising Above High School Club. • Kifah Mohamed is a recipient of the Youth Human Rights Award because of her efforts to build friendship and understanding between Muslim and non- Muslim students and her commitment to being a role model for other first generation immigrant youth to pursue education and give back to their community. ANNOTATED AGENDA May 19,2015 Page 2 Nonprofit Award: Choice Inc. Presenting the Award: HRDC Commission Member Connie Iacovelli Accepting the Award: Michael Kraines, Executive Director of Choice Inc. Choice Inc. exemplifies the Manifesto through its work to support adults with intellectual disabilities reach their full potential as citizens in the community through employment, social activities and the pursuit of life-long learning. Business Award: Punch Neapolitan Pizza Reading the Award: HRDC Commissioner Sana Elassar (PUNCH is not able to accept this award in person) Punch Pizza shows a commitment to the values of our Eden Prairie Manifesto through their business's commitment to afford workers a fair wage above the minimum required wage and for the company's efforts to give back to the community. B. DONATION TOWARDS ARTS IN THE PARK(RESOLUTION) Synopsis: Arts in the Park is a day-long annual juried art fair at Purgatory Creek Park, featuring artwork for sale by local and regional artists. The event includes live music, entertainment, activities for kids, face painting, food vendors, and beer tasting through Eden Prairie Liquor. Each year, over 1,000 people enjoy the event. MOTION: Move to adopt the Resolution accepting the donation of $500 from Home Team Remodelers Inc. to go towards the Arts in the Park event. C. DONATION TOWARDS SPOOKY SATURDAY (RESOLUTION) Synopsis: Spooky Saturday is an annual event held at the Eden Prairie Community Center that partners along with local area businesses and associations to offer a fun trick-or-treat experience for kids ages 1-10. In 2014, over 1,200 participants enjoyed craft activities by the Art Center, use of the Play Structure, creepy critters from the Outdoor Center, a toddler play area and lots of games for all ages MOTION: Move to adopt the Resolution accepting the donation of $500 from Hultgren, Hoxie & Waki Orthodontics to go towards the Spooky Saturday event. D. 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT Synopsis: Minnesota statutes require that the City prepare an annual financial report and statements in accordance with Generally Accepted Accounting Principles. The attached report meets these requirements. The report was prepared by the Finance Division and audited by the independent auditing firm of Clifton Larson Allen. Clifton Larson Allen issued an unmodified opinion which is the highest level of ANNOTATED AGENDA May 19,2015 Page 3 opinion the City can receive and means the auditor believes the financial statements are fairly presented in all material respects. Doug Host,principal in the accounting firm will make a presentation of the financial report. MOTION: Move to accept the 2014 Comprehensive Annual Financial Report (CAFR). V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, MAY 5, 2015 B. CITY COUNCIL MEETING HELD TUESDAY,MAY 5, 2015 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-O on the Consent Calendar. A. CLERK'S LICENSE LIST B. WAGNER PROPERTY by Pemtom Land Company. Second reading of the Ordinance for Planned Unit Development District Review with waivers on 6.5 acres and Zoning District Change from R1-22 to R1-13.5 on 6.5 acres. Location: 10841 & 10861 Blossom Rd. Ordinance for PUD District Review with waivers and Zoning District Change from R1-22 to R1-13.5) C. APPROVE CHANGE ORDER NO. 1 FOR SOUTHERN SEGMENT OF SHADY OAK ROAD IMPROVEMENTS D. ADOPT RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT NO. 05638 WITH MNDOT FOR TRAFFIC SIGNALS ON SHADY OAK ROAD AT TRUNK HIGHWAY 212 E. AWARD BASE BID PLUS ALTERNATE B CONTRACT FOR PURGATORY CREEK BANK STABILIZATION TO SUNRAM CONSTRUCTION F. AWARD CONTRACT FOR 2015 SEALCOATING PROJECT TO ALLIED BLACKTOP COMPANY ANNOTATED AGENDA May 19,2015 Page 4 G. AWARD CONTRACT FOR 2015 STREET BITUMINOUS OVERLAY AND RECLAMATION PROJECT TO BITUMINOUS ROADWAYS,INC. H. ADOPT RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS I. AWARD CONTRACT FOR MILLER PARK PARKING LOT RECONSTRUCTION PROJECT TO BITUMINOUS ROADWAYS INC. J. AWARD CONTRACT FOR OUTDOOR CENTER PARKING LOT RECONSTRUCTION PROJECT TO MINNESOTA ROADWAYS CO. K. APPROVE AGREEMENT WITH EDEN PRAIRIE BASEBALL ASSOCIATION FOR ADVERTISING RIGHTS ON SCOREBOARDS AT ROUND LAKE STADIUM AND MILLER PARK L. APPROVE AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH BLUESTEM HERITAGE GROUP FOR DESIGN OF THE KIOSK AT THE RILEY-JACQUES FARMSTEAD M. ADOPT RESOLUTION SUPPORTING WAND CORPORATION'S APPLICATION FOR MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT'S JOB CREATION FUND N. ADOPT RESOLUTION APPROVING PARTICIPATION IN THE MINNESOTA COUNCIL ON LOCAL RESULTS AND INNOVATION PERFORMANCE MEASUREMENT PROGRAM O. AWARD CONTRACT FOR PURCHASE OF CONCRETE FOR 2015 STREET MAINTENANCE PROJECTS TO CEMSTONE IX. PUBLIC HEARINGS /MEETINGS A. EDEN PRAIRIE PLAZA (SALON CONCEPTS)by SCEPRE, LLC. Request for Planned Unit Development District Review on 3.03 acres, Zoning District Review on 3.03 acres and Site Plan Review on 3.03 acres (Ordinance for PUD District Review and Zoning District Review) Official notice of this public hearing was published in the May 7, 2015,Eden Prairie News and sent to 20 property owners. Synopsis: The proposed project is to convert the former Frank's Nursery and Crafts outdoor display area into a 58 space parking lot. The outdoor display area has been vacant since 2007. The property is zoned Regional Service Commercial, and is within the Major Center Area and Town Center area. Consistent with the Major Center Area Plan and Town Center Plans, it is expected that the area will redevelop in the future. ANNOTATED AGENDA May 19,2015 Page 5 There is a shared parking agreement between the property occupied by Salon Concepts and Dollar Tree and the property to the north, occupied by Champps and Petco. The applicant has indicated the overall site experiences parking shortages. The proposed parking lot will help remedy the parking shortages that the site is currently experiencing. The applicant is proposing to remove the western wall of the outdoor display area in order to access the area to be used as a parking lot. A portion of the parking area is intended to be reserved for Salon Concepts employees. Vehicles will access the proposed parking lot through the existing delivery truck entrance for the subject property. The proposed lot will have one way circulation (cars accessing the parking lot through the south entrance and exiting at the north entrance)to reduce potential conflicts between vehicles using the new parking area and those using the truck entrance. The applicant has proposed signage, surface painting, and the addition of a curb within the new parking lot to communicate the circulation through the lot. The Comprehensive Plan guides this property for Town Center. As a part of the parking lot project, the applicant has proposed to make improvements to the site to bring the property closer to compliance with the Town Center Design Guidelines. The proposed improvements are both along Eden Road and around the immediate building and existing parking lot. Along Eden Road, the applicant is proposing to include decorative planting beds that include year round interest and color to enhance the pedestrian environment along Eden Road. Around the building, the applicant is proposing to include concrete planters,benches, enhanced wall lighting, and bike racks. The following PUD waivers are proposed: 1) Waiver to allow 79.9% impervious surface. City Code requires no more than 30% impervious surface in shoreland areas. The impervious surface is an existing condition on the property. 2) Waiver to the requirement for planting islands within parking areas. Instead of the parking islands, three large surface planters will be added along the front pedestrian area to add to the aesthetic quality of the existing parking lot and the pedestrian experience along the front of the building. The new parking area is screened from the existing parking lot by the eastern wall. The 120-Day Review Period Expires on June 30, 2015. The Planning Commission voted 6-0 to recommend approval of the project at the April 27, 2015 meeting. MOTION: Move to: • Close the Public Hearing; and • Approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers, and Zoning District Review within the Regional Service Commercial Zoning District on 3.03 acres; and ANNOTATED AGENDA May 19,2015 Page 6 • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. B. FIRST READING OF AN ORDINANCE AMENDING CITY CODE SECTION 11.55 RELATING TO LAND ALTERATION, TREE PRESERVATION AND STORMWATER MANAGEMENT Official notice of this public hearing was published in the May 7, 2015,Eden Prairie News. Synopsis: This amendment relates to the Stormwater Management and Erosion Control Ordinance to meet new requirements of the City's Phase II National Pollutant Discharge Elimination System (NPDES) permit program. City Code Section 11.55 has been revised to include requirements that the Minnesota Pollution Control Agency(MPCA) has instituted for issuance of a Stormwater Permit through the State's permitting authority. The Code was developed to protect water quality and preserve trees within the City. The Stormwater Management Regulations serve to supplement the General Permit Authorization to Discharge Stormwater Associated with Construction Activity under the National Pollutant Discharge Elimination System (NPDES)/ State Disposal System (SDS) Program, commonly called the NPDES Permit, which provides a set of minimum standards for water quality protection and stormwater management. Eden Prairie was issued coverage under the latest NPDES permit on April 3, 2014. The NPDES permit includes a number of new requirements, including updating our City Code for management of stormwater post-construction. The amendment to the Code is to address the following: • Ensure that the City requirements meet or exceed the standards set in State's Construction Activity Permit under the NPDES /DSD Program. • Incorporate new requirements for volume control and nutrient management for construction sites that disturb one (1) acre or greater(including common plans of development). Potential Impacts of this Revision Adoption of these standards will require additional staff time to review projects that are greater than one acre in size or more. It is not anticipated that this will slow down the development review process as the requirements to meet the City Code will be as or perhaps less restrictive than the Watershed District requirements in most instances. City projects, including linear projects, will require additional analysis and provisions for infiltration and treatment of stormwater runoff to the maximum extent practicable. If mitigation is required, additional time for an analysis to locate mitigation opportunities; procuring funding for purchase of property or easements; construction of the mitigation; and monitoring and maintenance of mitigation sites would be needed. This would potentially be an added cost for the city and/or the developer. ANNOTATED AGENDA May 19,2015 Page 7 Key Changes • Consolidation of Tree Protection Requirements (Subd. 4) • Addition of new stormwater management requirements (Subd. 6) • Better correlation with the City's NPDES Permit requirements in general • Miscellaneous or housekeeping issues that have arisen during day to day application of the ordinance. This includes reorganization of the Code. MOTION: Move to: • Close the public hearing; and • Approve the first reading of an Ordinance amending City Code Section 11.55 relating to Land Alteration, Tree Preservation and — Stormwater Management. X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. CITY COUNCIL AGENDA DATE: SECTION: Presentations May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A. Community Development Patricia Fenrick, Housing and Human Rights Awards Community Services Synopsis Several Human Rights & Diversity Commissioners will present the four Human Rights Awards. The Eden Prairie Manifesto intends to continue the development of a multicultural community which will not tolerate acts of harassment and intolerance and establishes, communicates and encourages community standards that respect diversity and promote acceptance and respect for individuals in an atmosphere of caring for others. Individual Award: Marcela Roos Presenting the Award: HRDC Chair, Sandra Filardo Accepting the Award: Marcela Roos Marcela upholds the values of the Manifesto through her work to honor, acknowledge, and celebrate the different cultural values and beliefs of the students and families she works with and her efforts to build unity in the community by providing cross-cultural support and welcome to parents. Student Awards: Kifah Mohamed and Rachelle Johnson Presenting the Awards: Student Commissioner Karena Lin Accepting the Awards: Rachelle Johnson and Kifah Mohamed • Rachelle Johnson is a recipient of the Youth Human Rights Award because of her efforts to help individuals with learning differences achieve their full potential through volunteering with various organizations and the creation of Unique Learners Rising Above High School Club. • Kifah Mohamed is a recipient of the Youth Human Rights Award because of her efforts to build friendship and understanding between Muslim and non-Muslim students and her commitment to being a role model for other first generation immigrant youth to pursue education and give back to their community. Nonprofit Award: Choice Inc. Presenting the Award: HRDC Commission Member Connie Iacovelli Accepting the Award: Michael Kraines, Executive Director of Choice Inc. Choice Inc. exemplifies the Manifesto through its work to support adults with intellectual disabilities reach their full potential as citizens in the community through employment, social activities and the pursuit of life-long learning. Business Award: Punch Neapolitan Pizza Reading the Award: HRDC Commissioner Sana Elassar (PUNCH is not able to accept this award in person) Punch Pizza shows a commitment to the values of our Eden Prairie Manifesto through their business's commitment to afford workers a fair wage above the minimum required wage and for the company's efforts to give back to the community. Human Rights and Diversity Commission members are: • Sandra Filardo, Chair • PG Narayanan, Vice Chair • Jenny Buckland • Sana Elassar • Connie Iacovelli • Tonja Bivins • Greg Leeper • Patricia Fenrick, Staff Liaison CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentation May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.B. Jay Lotthammer, Director, Donation towards Arts in the Park from Parks and Recreation Home Team Remodelers Inc. Requested Action Move to: Adopt the Resolution accepting the donation of$500 from Home Team Remodelers Inc. to go towards the Arts in the Park event. Synopsis Arts in the Park is a day-long annual juried art fair at Purgatory Creek Park, featuring artwork for sale by local and regional artists. The event includes live music, entertainment, activities for kids, face painting, food vendors, and beer tasting through Eden Prairie Liquor. Each year, over 1,000 people enjoy the event. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City of$500.00 from Home Team Remodelers Inc.to go towards the Arts in the Park event is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 19th day of May, 2015. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentation May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.C. Jay Lotthammer, Director, Donation towards Spooky Saturday from Parks and Recreation Hultgren, Hoxie &Waki Orthodontics Requested Action Move to: Adopt the Resolution accepting the donation of$500 from Hultgren, Hoxie &Waki Orthodontics to go towards the Spooky Saturday event. Synopsis Spooky Saturday is an annual event held at the Eden Prairie Community Center that partners along with local area businesses and associations to offer a fun trick-or-treat experience for kids ages 1-10. In 2014, over 1,200 participants enjoyed craft activities by the Art Center, use of the Play Structure, creepy critters from the Outdoor Center, a toddler play area and lots of games for all ages. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City of$500.00 from Hultgren, Hoxie & Waki Orthodontics to go towards the Spooky Saturday event is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 19th day of May, 2015. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Presentations May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.D. Sue Kotchevar, Office of the 2014 Comprehensive Annual Financial City Manager/Finance Report(CAFR) Requested Action Move to: Accept the 2014 Comprehensive Annual Financial Report (CAFR). Synopsis Minnesota statutes require that the City prepare an annual financial report and statements in accordance with Generally Accepted Accounting Principles. The attached report meets these requirements. The report was prepared by the Finance Division and audited by the independent auditing firm of Clifton Larson Allen. Clifton Larson Allen issued an unmodified opinion which is the highest level of opinion the City can receive and means the auditor believes the financial statements are fairly presented in all material respects. Doug Host,principal in the accounting firm will make a presentation of the financial report. Attachments • 2014 CAFR • Communication Letter • Independent Auditor's Reports Nib M le Mille 041,11,441i w• . � All EDEN igloofP1L Li. 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' L347 R1 COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2014 CITY OF EDEN PRAIRIE, MINNESOTA COMPREHENSIVE ANNUAL FINANCIAL REPORT of the CITY OF EDEN PRAIRIE MINNESOTA For The Year Ended December 31, 2014 Rick Getschow, City Manager Prepared by THE FINANCE DIVISION Sue Kotchevar, Chief Financial Officer City of Eden Prairie, Minnesota For the Year Ended December 31, 2014 Table of Contents Page Introductory Section Letter of Transmittal 6 GFOA Certificate of Achievement 14 Organizational Chart 15 List of Principal Officials 16 Financial Section Independent Auditors' Report 18 Management's Discussion and Analysis 21 Basic Financial Statements Government-wide Financial Statements Statement of Net Position 37 Statement of Activities 39 Fund Financial Statements Balance Sheet-Governmental Funds 42 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position 45 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 46 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 49 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 50 Statement of Net Position - Proprietary Funds 53 Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds 54 Statement of Cash Flows - Proprietary Funds 55 Statement of Fiduciary Net Position-Agency Funds 57 Notes to Financial Statements 58 City of Eden Prairie, Minnesota For the Year Ended December 31, 2014 Page Required Supplemental Information Modified Approach for Infrastructure Assets 96 Other Post-Employment Benefits Plan-Schedule of Funding Progress 97 Combining Fund Statements Combining Balance Sheet-Nonmajor Governmental Funds 104 Combining Statement of Revenues, Expenditures and Changes in Fund Balance - Nonmajor Governmental Funds 114 Combining Statement of Net Position - Internal Service Funds 125 Combining Statement of Revenues, Expenses and Changes in Net Position - Internal Service Funds 127 Combining Statement of Cash Flows - Internal Service Funds 129 Combining Statement of Fiduciary Net Position -Agency Funds 134 Combining Statement of Changes in Assets and Liabilities - Agency Funds 135 Statistical Section Government-wide Net Position by Category 138 Changes in Net Position - Total 139 Changes in Net Position - Governmental Activities 140 Changes in Net Position - Business-type Activities 141 Fund Balances - Governmental Funds 142 Changes in Fund Balances - Governmental Funds 143 Assessed/Tax Capacity Value and Estimated Market Value of Property 144 Direct and Overlapping Property Tax Rates 145 Principal Property Taxpayers 146 Property Tax Levies and Collections 147 Legal Debt Margin 148 Ratios of Outstanding Debt by Type 149 Ratios of Total Debt Outstanding by Type 150 Computation of Direct and Overlapping Bonded Debt 151 Demographic and Economic Statistics 152 Principal Employers 153 Employees by Function 154 Operating Indicators 161 Capital Assets Statistics by Function 162 Introductory 11/4,„ EDEN PRAIRIE May 11, 2015 [."dE•WORK•OREAM To the Honorable Mayor, Members of the City Council and the Citizens of the City of Eden Prairie: The comprehensive annual financial report of the City of Eden Prairie, Minnesota, for the year ended December 31, 2014, is hereby submitted. The report was prepared in accordance with accounting principles generally accepted in the United States of America (GAAP) as established by the Governmental Accounting Standards Board and meets the requirements of the State Auditor's Office. The report consists of management's representations concerning the finances of the City. Consequently management assumes full responsibility for the completeness and reliability of all information presented within this report. To provide a reasonable basis for making these representations, management of the City has established internal controls designed to protect the City's assets from loss, theft or misuse and to provide sufficient information for the preparation of these financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh the benefits, the City's internal controls have been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatements. As management, we assert that to the best of our knowledge and belief this financial report is complete and reliable in all material respects. The City's financial statements have been audited by CliftonLarsonAllen LLP, Certified Public Accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for the year ended December 31, 2014, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates used by management; and evaluating the overall financial statement presentation. Based upon the audit, the independent auditor concluded that there was reasonable basis for rendering an unmodified opinion that the City's financial statements, for the year ended December 31, 2014, are fairly presented in conformity with GAAP. The independent auditors' report is present in the financial section of this report. 6 GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City's MD&A can be found in the financial section of this report immediately following the report of the independent auditors. City Profile Eden Prairie is a suburban community of 62,729 people located in the southwest corner of Hennepin County in a setting of rolling hills and picturesque lakes and creeks. Eden Prairie has a convenient location, a comprehensive system of highways, and is a short distance from downtown Minneapolis and St. Paul and the Minneapolis-St. Paul International Airport. Incorporated in 1974 as a City,the City of Eden Prairie operates under a Statutory Plan B form of government. Policymaking and legislative authorities are vested in the governing council, which consists of a mayor and a four-member council. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the government's manager and attorney. The council is elected on a nonpartisan basis. The mayor and council members are elected to four-year staggered terms. The City Manager is responsible for carrying out the policies and ordinances of the governing council, for overseeing the day-to- day operations of the government, and to assign appropriate responsibility and authority to City staff for the efficient and effective delivery of City services. The City provides its residents and businesses with a full range of municipal services consisting of police and fire protection, street maintenance, recreation programs, park maintenance, community and economic development,building inspections, and a water and sewer utility. The City is also financially accountable for the Housing and Redevelopment Authority (HRA), which is included in the City's financial statements as a blended component unit. Additional information on the HRA can be found in Note 1 in the notes to the financial statements. The biennial budget serves as the foundation for the City's financial planning and control. Departments submit budget requests to Finance in May and the City Manager presents the proposed budget to the City Council for review prior to September 30th of each year. Budget workshops are usually held with the City Council in June or July and in August. The City Council holds a public meeting on the proposed budget and adopts the final budget in December each year. During the first year of the two year budget process, both years' budgets are developed and the first year's budget is adopted by the council. During the second year of the two year budget process, budget work is minimized. Staff updates the budget for any significant budget developments and the council then reviews and adopts the second year budget. The budget is prepared by department and division. The City's directors and division managers may make transfers of appropriations within a division. Transfers of appropriations between departments require the approval of the City Manager. Any changes in the total budget must be approved by the City Council. Economic Conditions and Outlook The City of Eden Prairie is located in the southwest corner of the Minneapolis/St. Paul Metropolitan area. With the last update of the comprehensive plan and the trend towards condensed multi-family housing in the downtown area, it is expected that Eden Prairie's population will grow to 84,800 by 2040. Year Population Increase 1960 Census 3,233 134% 1970 Census 6,938 115% 1980 Census 16,263 134% 1990 Census 39,311 142% 2000 Census 54,901 40% 2010 Census 60,797 11% 2014 Estimate 62,729 3% Below summarizes City market value since 2006. Market Value 10,000,000,000 8,000,000,000 6,000,000,000 I • • •M M • 2,000,000,000 ' ■ ■ ■ ■ 0 ' 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 •Market Value The City's tax base increased from $8.5 billion to $8.6 billion from 2013 to 2014. In 2015, the market value increased to $9.1 billion. 8 The business environment in Eden Prairie is good. Eden Prairie's unemployment rate is 2.4% which is less than the State rate of 3.6% and the US rate of 5.6%. Business continues to invest in Eden Prairie including the following new development this past year: • Stratasys Inc. interior remodel- $2,628,524 valuation • UHG 15 story building and parking ramp HVAC and plumbing - $2,843,066 valuation • People's Organic Coffee/Wine new building- $1,000,026 valuation • Oneneck IT Solutions interior remodel - $7,000,000 valuation • New Horizon Academy new building- $1,700,000 valuation • Mitchell Crossing apartment building- $19,500,000 • Eden Prairie Nissan interior building finish - $1,026,485 • Supervalu interior finish- $2,600,000 • EMC Corp interior finish - $1,000,000 • Twin City Orthopedics - $1,100,000 • Margaret A Cargill- $39,083,000 • Also, 61 new single value home were built. We expect businesses to continue to invest in Eden Prairie and to remain a favorable location to conduct business. Light Rail Transit(LRT) The Southwest Light Rail Transit (LRT) line is a high-frequency train that will serve Eden Prairie, Minnetonka, Hopkins, St. Louis Park, and Minneapolis. It is part of the Green Line which includes the Central Corridor LRT. Therefore, riders of Southwest LRT will be able to continue into St. Paul via the Central Corridor without changing trains. The Southwest LRT line will also connect to other rail lines (Hiawatha, Northstar, and the future Bottineau) and high-frequency bus routes in downtown Minneapolis, providing access to the University of Minnesota, Minneapolis-St. Paul Airport, Mall of America, the State Capitol, downtown St. Paul, Big Lake, and eventually the northern Twin Cities suburbs. Connections to other rail lines will occur at the Intermodal Station in downtown Minneapolis. At this time, the Southwest LRT is projected to open in 2019, though final project schedule depends on securing federal and local funds. There are five Light Rail stations planned for Eden Prairie. Eden Prairie's LRT projects include planning and development of the stations, park-and-ride facilities, local roadway improvements, sidewalks, trails, streetscape and other infrastructure. The station areas also have great potential for additional housing,employment and shopping opportunities via infill or redevelopment. 9 United Health Group The northeast corner of Eden Prairie is being transformed as reconstruction projects along Shady Oak Road and The United Health Group (UHG) campus have started. The total project includes four new buildings totaling almost 1.5 million square feet of office space on 71 acres. The $240 M redevelopment project is transforming the wooded area just bordering Eden Prairie into a state- of-the-art walkable corporate campus with space for a light rail transit station. The first phase of the UHG project included the construction of two eight story buildings and a parking ramp in 2013. The second phase was completed in January 2015 with the completion of the third building and the third phase is expected to be completed in 2016 or some time thereafter with the completion of the fourth building. UHG expects about 6,700 workers to occupy the campus. Eden Prairie serves as the corporate headquarters location for many national and international businesses including CH Robinson World Wide, GE Capital, United Healthcare Services, numerous multi-tenant office building partnerships, Lifetouch Inc., SuperValu Inc, American Family Mutual Insurance, MTS systems Corporation, and others. Eden Prairie also has key locations for retailing including the City's mall which has approximately 1.5 million square feet of shopping. The mall is part of the City's "Major Center Area" or downtown. Stores include a 160,000 square foot Von Maur Department Store, a Barnes and Noble Bookstore, an 18-screen AMC movie theater, numerous restaurants including Wildfire,Biaggi's, and other national retailers. The Southwest Station is also part of the City's downtown and includes the Southwest metro transit hub and offices, 900 car parking structure, multiple restaurants and a luxury 236 unit condominium complex. Long-term Financial Planning The City has implemented various financial/budget policies to guide the Council and staff when making financial decisions to ensure the long-term stability and flexibility of City finances and operations. These policies include the following: • The original budget should be balanced with revenues equal to expenditures, • One-time revenues will be used for one-time expenditures, • The City will maintain fund balance for working capital in the general fund 50% of the next year's tax levy, • The City will also maintain 10% of the next year's budget in fund balance for budget stabilization and 5% of the next year's budget for budget balancing, 10 • The City will confine long-term debt to capital improvements or projects that cannot be financed from current revenues,and • The City will maintain a ten-year capital improvement plan to provide for capital asset acquisition,maintenance, replacement, and retirement. Adherence to these polices has helped the City maintain a stable financial operations and also to maintain our Aaa and AAA bond rating from Moody's Investors Services and Standard and Poors, respectively. Major Initiatives Shady Oak Road In conjunction with United Health Group's business expansion in Eden Prairie, the City in coordination with Hennepin County, MnDOT, and the City of Minnetonka is in the process of constructing improvements of Shady Oak Road (County Road 61) between and including the interchanges of Highway 62 and Highway 212. The project is being constructed in two phases called North and South. The northern phase of the project which starts approximately 800 feet north of Rowland Road and extends northerly through the Highway 62 interchange was completed in 2013. The project cost approximately $10 million dollars and was 100% assessed. The southern phase of the project,which includes the full reconstruction of Shady Oak Road from the intersection of Flying Cloud Drive to the limits of the north phase (800 feet north of Rowland Road),is currently under construction and will be substantially complete in 2015. The project will cost approximately$30 million dollars. This phase of the project is funded by State grant funds, municipal state aid, Hennepin County, and special assessment. Aquatics&Fitness Expansion In 2014, the Eden Prairie City Council approved a $20M Aquatics & Fitness Expansion at the Community Center after a long review process. Initially a feasibility study identified facility deficiencies, challenges in programming and user group access, and changing demographic trends. Based on the study and a series of interactive workshops with various stakeholders conducted by a consultant,a project proposal was made to address the pool inadequacies. Beginning in March 2013, the public was invited to provide feedback and ideas for the project using CITY CONNECT, an online engagement tool. A public input meeting took place Aug. 5, 2013, for residents to provide feedback on the layout and preliminary designs. 11 In 2014, the City Council approved the construction contract. The construction process will occur in two continuous phases. Phase I started in June 2014 with an anticipated completion date of June 2015. Phase I will include the following additions: • Two 8-lane pools: Competition Pool A will have water depths from 4.5 to 7 feet. Competition Pool B will have water depths of 3.5 to 12 feet. This pool will also have two diving boards and a climbing wall. • Men's and women's wet locker rooms • Spectator seating for 300 • Multipurpose room • Dry land training room • Expansion of the fitness floor and cardiovascular equipment • Group fitness Studio C • Expansion of group fitness Studio A • Accessible fitness area restrooms Phase II will begin in June 2015 and will be completed in December 2015. It includes the following updates: • Zero-depth leisure pool • Recreational pool • Hot tub • Water slide with plunge pool • Expanded family locker rooms • Multipurpose room The expansion is expected to address the challenges identified in the feasibility study and provide improved aquatic service to the community. Certificate of Achievement The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Eden Prairie for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended December 31,2013. The Certificate of Achievement is a prestigious national award-recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report whose contents conform to program 12 standards. Such comprehensive annual financial report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year. The City of Eden Prairie has received a Certificate of Achievement every year since 1990. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to GFOA. In addition, the Government Finance Officers Association of the United States and Canada (GFOA) presented the Distinguished Budget Presentation award to the City of Eden Prairie for its Two Year Budget for the fiscal years beginning January 1, 2014 and 2015. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and a communications device. The award is valid for a period of two years only. The City of Eden Prairie has received a Distinguished Budget Presentation award for every budget since 1998. Also,the Government Finance Officers Association of the United States and Canada (GFOA) has given an Award for Outstanding Achievement in Popular Annual Financial Reporting to the City of Eden Prairie for its Popular Annual Financial Report for the fiscal year ended December 31, 2013. The Award for Outstanding Achievement in Popular Annual Financial Reporting is a national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to receive an Award for Outstanding Achievement in Popular Annual Financial Reporting, a government unit must publish a Popular Annual Financial Report, whose contents conform to program standards of creativity, presentation, understandability, and reader appeal. An Award for Outstanding Achievement in Popular Annual Financial Reporting is valid for a period of one year only. The City of Eden Prairie has received the award annually since 1998. We believe our current report continues to conform to the Popular Annual Financial Reporting requirements, and we are submitting it to GFOA. Acknowledgements We would like to thank the Mayor and Council Members for their continued support in planning and conducting the financial operations of the City in a responsible and progressive manner. We would also like to express our appreciation to the employees of the Finance Division for their contribution to the preparation of this report. Respectfully submitted, Rick Getschow Sue Kotchevar City Manager Chief Financial Officer 13 City of Eden Prairie, Minnesota For the Year Ended December 31, 2014 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Eden Prairie Minnesota For its Comprehensive Annual Financial Report for the.Fiscal Year Ended December 31, 2013 ‘fif Fd grZi Executive D1rectorlCF 14 City of Eden Prairie, Minnesota For the Year Ended December 31, 2014 Citizens Boards and Commissions City Council Housing&Redevelopment Authority(HRA)' • Board of Appeals and Equalizahoa 'City Council serves in this capacity • Conservation Commission • Flying Cloud Airport Advisory Commission • Heritage Preservation Commission • Human Rights and Diversity Commission City Manager Office of the City Manager • Parks,Rey&Natural Resources Commission • Planning Commission • Administration 1 City Clerk • Communications • Facilities • Finance I Liquor Operations Departments • H amnan Resources)Customer Service • IT Community Fire Parks and Recreation Police Pubic Works Dev<elopinen t . Assessing . [tuihti rig[nspeciions . CommunityCenter . Office ot the Police Chief . Engineering . FoonomicDevelopment . I mcrgencyPreparedness . Parks&Natural Resources . Investigations . Fleet Services . Housi tag& . F ire Prevention . Recreation Services • PaLro1 • SlrretsMaintenanc Comm unityServices . Fire Suppression • SuppoILOperations . LTtilityOperations . Planning 15 City of Eden Prairie, Minnesota For the Year Ended December 31, 2014 Principal Officials Elected Officials: Mayor (Term expiration 12/31/18) Nancy Tyra-Lukens Council Member (Term expiration 12/31/16) Ron Case Council Member (Term expiration 12/31/16) Brad Aho Council Member (Term expiration 12/31/18) Sherry Butcher Wickstrom Council Member (Term expiration 12/31/18) Kathy Nelson Appointed Officials: City Manager Rick Getschow City Attorney Richard Rosow Departments: Chief of Police Rob Reynolds Community Development Director Janet Jeremiah Fire Chief George Esbensen Parks and Recreation Director Jay Lotthammer Public Works Director Robert Ellis 16 Financial CliftonLarsonAllen LLP CLAconnect.com CliftonLarsonAllen INDEPENDENT AUDITORS' REPORT Honorable Mayor and Members of the City Council City of Eden Prairie Eden Prairie, Minnesota Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business- type activities, each major fund, and the aggregate remaining fund information of the City of Eden Prairie (the City), as of and for the year ended December 31, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors'Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. NEXIAAn independent member of Nexia International INTERNATIONAL 18 Honorable Mayor and Members of the City Council City of Eden Prairie Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Eden Prairie as of December 31, 2014, and the respective changes in financial position, the budgetary comparison for the general fund, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Summarized Prior Year Comparative Information The City of Eden Prairie's 2013 comparative information was derived from the financial statements of the governmental activities, the business-type activities, each major fund, and aggregate remaining fund information. Those 2013 financial statements were audited by other auditors who expressed an unmodified opinion on those financial statements in a report dated April 25, 2014. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, modified approach for infrastructure assets, and the other post-employment benefits plan — schedule of funding progress as listed on the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Eden Prairie's basic financial statements. The introductory section, the combining and individual nonmajor fund financial statements, and statistical information are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. 19 Honorable Mayor and Members of the City Council City of Eden Prairie Other Matters (Continued) Other Information (Continued) The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated May 11, 2015, on our consideration of the City of Eden Prairie's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the result of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City of Eden Prairie's internal control over financial reporting and compliance. 4-)12 i 1 7 c Zd-,L 4-0- ,..k‘,,(_ZZ_>1- CliftonLarsonAllen LLP Minneapolis, Minnesota May 11, 2015 20 City of Eden Prairie, Minnesota Management's Discussion and Analysis As management of the City of Eden Prairie, this section of the City's comprehensive annual financial report presents a discussion and analysis of the City's financial activities during the fiscal year ended December 31, 2014. This discussion and analysis should be read in conjunction with the transmittal letter in the introductory section of this report. Financial Highlights The City as a Whole • The assets of the City exceeded liabilities by$402 million. Of this amount, $75 million (unrestricted net position) may be used to meet the City's ongoing obligations to citizens and creditors, $313 million is invested in capital assets, and$14 million is restricted. • The City's total net position increased by$11,804,642 or 3%. The key factors in this increase were the construction projects at Shady Oak Road North and South and the Aquatics & Fitness Expansion. The City also levied$11M in assessments for the Shady Oak Road North project. • The City's total long-term liabilities increased by $4,916,998 or 9% in comparison with the prior year. Contributing to the increase was the issuance of $17M in Tax Abatement bonds for the Aquatics & Fitness Expansion. Offsetting the increase was a decrease of$9.2M in bonds due to the crossover of the G.O. Bonds of 2006A and the G.O. bonds of 2005C. These bonds were paid off in January of 2014. Fund Financial Statements • The City's governmental funds reported combined ending fund balances of$68 million, an increase of $788,763 or 1% in comparison with the prior year. The changes in fund balance can be contributed to changes to various funds including the following: • Increase in fund balance of$797,788 in the General fund. The increase is needed to maintain the City's fund balance policy. • Decrease in fund balance of$407,430 in the General Obligation Improvement Revolving 2005B fund due to these bonds being paid off. • Decrease in fund balance of$2,335,270 in the Capital Improvement Maintenance fund, of which details can be found in the "Other Major Funds"section. • Increase in fund balance of$464,668 in the Public Improvement Construction fund due mainly to the collection of special assessment debt for prior construction costs. • Decrease in fund balance of $1,553,062 in the Shady Oak Road North fund due to planned construction costs. 21 City of Eden Prairie, Minnesota Management's Discussion and Analysis • Increase in fund balance of $1,728,235 in the Shady Oak Road South fund due mainly to the collection of MSA and a state grant. These funds will be spent in the future on construction costs. • Increase in fund balance of$13,089,870 in the Aquatics &Fitness Expansion fund due mainly to the issuance of$17M in tax abatement bonds. These funds will be spent on the construction of the new aquatics facility at the community center. • Other governmental funds had an overall decrease in fund balance of$10,996,036 due mainly to the following increases and decreases: • Decrease in fund balance of$5,231,751 in the General Obligation Bonds 2005C fund due to the bonds reaching the crossover date and being paid off. • Decrease in fund balance of$5,255,565 in the General Obligation Bonds 2006A fund due to the bonds reaching the crossover date and being paid off. • Increase in fund balance of$943,727 in the General Obligation Refunding Bonds 2011C due mainly to the closing of the G.O. Improvement Bonds 2006A and transferring the remaining money to this fund. • Increase in fund balance of $847,349 in the Project fund due to future planned project expenditures. • Decrease in fund balance of $2,203,510 in the Eden Prairie Road Fund. This fund will be funded with the issuance of debt. • Approximately 65% of the combined fund balances in the governmental funds is unrestricted and therefore available to meet the City's current and future needs. Using This Annual Report This annual report consists of a series of financial statements. The Statement of Net Position and the Statement of Activities provide information about the activities of the City as a whole and present a longer-term view of the City's finances. For governmental activities, the fund financial statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the City's operations in more detail than the government-wide statements by providing information about the City's most significant funds. The remaining statements provide financial information about activities for which the City acts solely as a trustee or agent for the benefit of those outside of the government. Reporting the City as a Whole The Statement of Net Position and the Statement of Activities One of the most important questions asked about the City's finances is "Is the City as a whole better off or worse off as a result of the year's activities?" The Statement of Net Position and the Statement of 22 City of Eden Prairie, Minnesota Management's Discussion and Analysis Activities report information about the City as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. These two statements report the City's net position and changes in them. You can think of the City's net position - the difference between assets, deferred outflows of resources and liabilities - as one way to measure the City's financial health, or financial position. Over time, increases or decreases in the City's net position is one indicator of whether its financial health is improving or deteriorating. You will need to consider other nonfinancial factors, however, such as changes in the City's property tax base and the condition of the City's roads,to assess the overall health of the City. In the Statement of Net Position and the Statement of Activities, we divide the City into two kinds of activities: • Governmental Activities - Most of the City's basic services are reported here, including general government, public safety, public works, and parks and recreation. Property taxes, charges for services, and capital grants and contributions finance most of these activities. • Business-type Activities - The City charges a fee to customers to help it cover all or most of the cost of certain services it provides. The City's utility system (Water, Sewer and Storm Drainage Funds) and liquor operations are reported here. Reporting the City's Most Significant Funds Fund Financial Statements The fund financial statements provide detailed information about the most significant funds - not the City as a whole. Some funds are required to be established by State law and by bond covenants. However, the City Council establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting legal responsibilities for using certain grants and other money. The City's two kinds of funds - governmental and proprietary - use different accounting approaches. • Governmental funds - Most of the City's basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end that are available for spending. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the City's general 23 City of Eden Prairie, Minnesota Management's Discussion and Analysis government operations and the basic services it provides. Governmental fund information helps to determine whether there are more or fewer financial resources that can be spent in the near future to finance the City's programs. We describe the relationship between governmental activities (reported in the Statement of Net Position and the Statement of Activities) and governmental funds in a reconciliation provided after the fund financial statements. • Proprietary funds - When the City charges customers for the services it provides - these services are generally reported in proprietary funds. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Position and the Statement of Activities. The City of Eden Prairie maintains two different types of proprietary funds. • Enterprise funds are the same as the business-type activities reported in the government-wide statements but provide more detail and additional information, such as cash flows. • Internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for activities pertaining to employee benefits, workers compensation, personal time off accruals, property insurance,facilities,fleet services,and information technology. The City as Trustee Reporting the City's Fiduciary Responsibilities All of the City's fiduciary activities are reported in a separate Statement of Fiduciary Net Position. The City is fiduciary for resources collected and owed to others including developers and governmental agencies. We exclude these activities from the City's other financial statements because the City cannot use these assets to finance operations. The City is responsible for ensuring that the assets reported in these funds are used for their intended purposes. The accounting used for fiduciary funds is much like that used for proprietary funds. The City as a Whole The City's combined net position increased from $390 million to $402 million and maintained its financial position. By far the largest portion of the City of Eden Prairie's net position, $313 million (approximately 78%) reflects its investment in capital assets (e.g. land, buildings, machinery, and equipment) less any related debt used to acquire those assets that is still outstanding. The City of Eden Prairie uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it 24 City of Eden Prairie, Minnesota Management's Discussion and Analysis should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. An additional portion of the City's net position $14 million (approximately 3%), represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position, $75 million (approximately 19%), may be used to meet the City's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City is able to report positive balances in all of the categories of net position reported for the government as a whole. The following schedule provides a summary of the City's net position as of December 31, 2014 (in thousands): Governmental Activities Business-Type activities Total 2014 2013 2014 2013 2014 2013 Current and Other Assets $ 100,202 $ 84,074 $ 16,720 $ 17,448 $ 116,922 $ 101,522 Capital Assets 220,826 211,788 134,072 136,185 354,898 347,973 Total Assets 321,028 295,862 150,792 153,633 471,820 449,495 Deferred Outflows 231 - - - 231 - Total Assets and Deferred Outflows 321,259 295,862 150,792 153,633 472,051 449,495 Long-Term Liabilities Outstanding 54,772 49,457 3,382 3,781 58,154 53,238 Other Liabilities 10,397 4,972 1,827 1,416 12,224 6,388 Total Liabilities 65,169 54,429 5,209 5,197 70,378 59,626 Deferred Inflows - - - _ - - - Invested in Capital Assets 181,976 177,981 131,144 132,802 313,120 310,783 Restricted 13,773 6,176 - - 13,773 6,176 Unrestricted 60,341 57,276 14,439 15,634 74,780 72,910 Total Net Position $ 256,090 $ 241,433 $ 145,583 $ 148,436 $ 401,673 $ 389,869 Key elements of these changes are shown on the following page. 25 City of Eden Prairie, Minnesota Management's Discussion and Analysis Governmental Activities Business-Type Total 2014 2013 2014 2013 2014 2013 Revenues: Program Revenues Charges for Services $ 11,620 $ 12,263 $ 26,756 $ 29,829 $ 38,376 $ 42,092 Operating Grants and Contributions 1,742 1,460 131 - 1,873 1,460 Capital Grants and Contributions 20,504 2,900 1,448 3,070 21,952 5,970 General Revenues Property Taxes 32,781 32,674 - - 32,781 32,674 Tax Increment 3,071 3,535 - - 3,071 3,535 Grants and Contributions 484 862 - - 484 862 Investment Income 210 138 47 16 257 154 Gain on sale of Capital Assets - - - - - - Total Revenues 70,412 53,832 28,382 32,915 98,794 86,747 Expenses: Administration 4,921 5,855 - - 4,921 5,855 Community Development 5,369 5,679 - - 5,369 5,679 Police 13,534 12,846 - - 13,534 12,846 Fire 6,094 5,724 - - 6,094 5,724 Public Works 13,321 16,289 - - 13,321 16,289 Parks and Recreation 12,947 11,114 - - 12,947 11,114 Interest on Long Term Debt 984 1,337 - - 984 1,337 Water - - 9,856 9,565 9,856 9,565 Sewer - - 6,403 6,561 6,403 6,561 Storm - - 2,546 2,420 2,546 2,420 Liquor - - 11,015 11,174 11,015 11,174 Total Expenses 57,170 58,844 29,820 29,720 86,990 88,564 Changes in Net Position Before Transfers 13,242 (5,012) (1,438) 3,195 11,804 (1,817) Internal Transfers 1,415 1,258 (1,415) (1,258) - - Change in Net Position 14,657 (3,754) (2,853) 1,937 11,804 (1,817) Net Position, January 1 241,433 245,187 148,436 146,499 389,869 391,686 Net Position, December 31 $ 256,090 $ 241,433 $ 145,583 $ 148,436 $ 401,673 $ 389,869 26 City of Eden Prairie, Minnesota Management's Discussion and Analysis Governmental Activities Revenue by Source Charges for Other Services 16% 1% Property Taxes and Grants and Tax increment 51°,6 Contributions 32% • For the year, property taxes totaled $32,781,740 which is an increase of $107,730 or .3% from 2013. For 2014, the City budgeted for a 2% increase in property taxes. The difference between budget and actual is due to less money collected in 2014 for delinquent taxes. The 2014 increase allows the City to keep staffing and service levels the same as last year. • Charges for services decreased by $643,258 or 5% from 2013. This was due mainly to decreased building permits and fees. Offsetting the decrease is an increase in revenue at the community center for memberships and facilities rentals. • Operating grants and contributions increased by $282,086 or 19% from 2013. This was mainly due to an increase in the Community Development Block Grant. • Capital grants and contributions increased by $17,604,761 which is over a 100% increase from 2013. This was due mainly to the issuance of special assessments for the Shady Oak Road North project. The City also received a TED grant and MSA money for the Shady Oak Road South project. 27 City of Eden Prairie, Minnesota Management's Discussion and Analysis Expenses by Program Administration Parks& Other 9% recreation 2% 23% Community Development 9% Police 23% Public works 23% Fire 11% Expenses and Program Revenues-Governmental Activities (In Thousands) $25.000 - $20.000 515.000 •expenses 510.000 ®program revenue 55.000 $0 OW 0019 B`J cAca Vae ll 'µm 40 vo P'y1y ad 9 P&Sks pn `hex 28 City of Eden Prairie, Minnesota Management's Discussion and Analysis Business-type Activities For the business-type activities, charges for services accounts for 94% of revenues. The Water Fund, Sewer Fund and Storm Drainage Fund had a negative change to net position of$2,137,789, $543,163 and $377,455 respectively. The negative changes were primarily due to depreciation. The Liquor operations had a positive change in net position of$205,494. Expenses and Program Revenues - Business-type Activities (in Thousands) $14,a0o - $12,000 - $10,000 $8,000 ■Expenses $6,000 ®Program revenue $4.000 $2,000 Water Sewer Storm Drainage Liquor 29 City of Eden Prairie, Minnesota Management's Discussion and Analysis The City's Funds The General fund is the chief operating fund of the City of Eden Prairie. The General fund had positive financial performance and the fund balance increased by $797,788. The table below reflects the changes to the City's General fund balance. 2014 2013 Difference Fund Balance: Nonspendable $ 39,844 $ 24,702 $ 15,142 Unassigned Budget Stabilization 6,239,620 6,093,689 145,931 Working Capital 15,854,695 15,370,852 483,843 Unassigned 197,872 45,000 152,872 Total Fund Balance $ 22,332,031 $ 21,534,243 $ 797,788 Nonspendable Balances The amounts classified as nonspenable consist of amounts that are not in spendable form, such as prepaid assets. Unassigned Balances The unassigned fund balance consists of the budget stabilization balance and the working capital balance. Budget Stabilization In compliance with City policy, $4,159,747 or 10% of the 2015 budget was maintained for budget stabilization to be used for emergencies and maintenance of the City's Aaa bond rating. Also, $2,079,873 or 5% of the 2015 budget was maintained for budget balancing to be used for short term volatility in the City's finances. Working Capital In compliance with City policy, 50% of the next year's tax levy or $15,525,921 is maintained for working capital. This amount represents the amount needed to fund operations for the first six months of the year. The City receives a tax settlement in December that funds operations until the next settlement in June of the next year. An additional$328,774 was assigned to cover the planned 2015 budget deficit. 30 City of Eden Prairie, Minnesota Management's Discussion and Analysis Other Major Funds The General Obligation Improvement Revolving 2005B fund decreased by $407,430 in 2014 due to the refunding of the G.O. Bonds of 2005B. These bonds were paid off in 2014. The Capital Improvement Maintenance fund decreased by$2,335,270 in 2014. Revenue of$582,504 was collected which includes the tax levy, special assessments, building rental income, contributions, property insurance and workers comp dividends and investment income. The costs for the year pertained to the purchase of a front end loader/snow blower, fiber to Logis and remote sites, computers for police squads, and renovations to the CMS tennis courts. Transfers In includes $573,435, and $1,000,000 from the General fund and Liquor funds respectively, due to positive operating results, and $32,946 to close out the CIP Refunding Bonds 2009C fund. Transfers Out includes $250,000 to the CIP Trails fund for various trail improvement projects and $3,500,000 to the Aquatics & Fitness Expansion fund for its share of the Aquatics &Fitness Expansion project. The Public Improvement Construction fund increased by $464,668 in 2014. Special Assessments of $286,041 were collected. As of December 31, 2014, the fund had a negative fund balance of$2,306,137. The deficit will be reduced with the collection of special assessments and state aid. The Shady Oak Road North fund decreased by $1,553,062 in 2014. The Shady Oak Road North project will reconstruct Shady Oak Road from Rowland Road through the Highway 62 interchange. This project will be completed in 2015. The negative fund balance will be repaid by additional special assessments. The Shady Oak Road South fund increased by $1,728,235 in 2014. The Shady Oak Road South project will reconstruct Shady Oak Road from Flying Cloud Drive to Rowland Road. This project will be completed in 2015. The Aquatics & Fitness Expansion fund increased by $13,089,870 . In 2014, the City issued $17M of tax abatement bonds. The fund also received a transfer of$3,500,000 from the Capital Improvement fund for its share of the project. The Pool project will upgrade the existing pool and also add a pool to the Community Center. This project will be completed in 2015. The City's proprietary funds provide the same type of information found in the government-wide financial statements,but in more detail. Water fund sales through December 31, 2014 totaled $7,306,073 which is a decrease of$415,786 or 5% from 2013 due to the following: 31 City of Eden Prairie, Minnesota Management's Discussion and Analysis • Increase in sales by approximately$70,000 due to increased tier rates • Increase in sales by approximately$88,000 due to the increase in the fixed charge • Decrease in sales by approximately$574,000 due to the decrease in water use. Access charges decreased by $1,073,750 due to two large projects in 2013, the United Health Group development and the new Martin Blu apartment complex. Sewer fund sales through December 31, 2014 totaled $5,566,951 which is an increase of$131,066 or 2% from 2013 due to the following: • Increase in sales by approximately$118,000 due to the rate increase. • Increase in sales by approximately$88,000 due to the increase in the fixed charge. • Decrease in sales by approximately$75,000 due to decrease in sewer use. Access charges decreased by$290,040 due mainly to the United Health development and the new Martin Blu apartment complex. Storm Drainage fund sales through December 31, 2014 totaled $1,656,817 which is an increase of $225,552 or 16%from 2013. The increase is due to the rate increase. The liquor operations had a successful year and the operations transferred $1,000,000 to the Capital Improvement Maintenance Fund. Sales totaled $11,929,793 which is a decrease of$215,100 or 2% over 2013. Gross margins are at 26.2%which compares to 26.9%last year. Budgetary Highlights The General fund had positive operating results. Total revenues equaled $41,933,808 or 105% of the amount budgeted. The positive performance is due to conservative budgeting including a 2% allowance for uncollectible taxes, positive development revenue, grants, and revenues collected from the Community Center. Other items had positive and negative variances. Total expenditures equaled $40,696,904 or 100% of the budget. All departments except Fire and Parks and Recreation have spent less than 100% of the amounts budgeted. Parks and Recreation has spent 102% of their budget but they have collected 104% of the amount budget for revenue. 32 City of Eden Prairie, Minnesota Management's Discussion and Analysis Capital Assets and Debt Administration Capital Assets At the end of 2014,the city had$355 million invested in capital assets. Major capital assets added during the current fiscal year by fund include the following: Significant Projects Amount Parks Improvement Miller Park Athletic Field Improvements $ 499,248 Capital Maintenance & Reinvestment Fund CMS Tennis Court Renovation 224,051 Front End Loader/Snow Blower 170,390 CIP - Bonds Fiber to LOGIS and Remote Sites 202,666 Police Mobile Comp System Replacement 138,720 Water Capital Water Tower Recoating - Market Center 812,179 Well #3 322,459 Well #4 181,788 Storm Capital Burr Ridge Storm Sewer Repair 1,603,094 Facilities Capital Internal Service Fund Building Restorations 137,299 33 City of Eden Prairie, Minnesota Management's Discussion and Analysis Capital Assets (net of depreciation, in thousands) Governmental Activities Business-type Activities Total 2014 2013 2014 2013 2014 2013 Land & Land Improv. $ 32,469 $ 33,269 $ 890 $ 741 $ 33,359 $ 34,010 Infrastructure 126,445 125,957 - - 126,445 125,957 Work in Progress 16,310 5,427 1,494 5 17,804 5,432 Distribution System - - 97,324 99,337 97,324 99,337 Buildings 36,999 38,016 29,807 31,140 66,806 69,156 Leasehold Improvements 25 30 490 574 515 604 Machinery& Equipment 1,197 1,309 3,803 4,011 5,000 5,320 Autos 3,291 3,379 248 348 3,539 3,727 Other Assets 4,090 4,401 16 29 4,106 4,430 Total $ 220,826 $ 211,788 $ 134,072 $ 136,185 $ 354,898 $ 347,973 The City has chosen to maintain infrastructure using the modified approach. This means the City does not depreciate the cost of infrastructure but maintains the system at a "good condition" level or higher. Additional information on the modified approach can be found in Note 1 of this report and additional information on the City's capital assets can be found in Note 4 of this report. The City's policy is to achieve an average rating of 60 (good condition) for all streets and trails. In the summer of 2013, the City conducted a physical condition assessment. This assessment will be performed every three years. As of December 31, 2014, the City's infrastructure system was rated at a Pavement Condition Index (PCI) of 78.8%, which is higher than the City's policy level. The City's infrastructure are constantly deteriorating resulting from the following factors: (1) traffic using the system; (2) the sun's ultra-violet rays drying out and breaking down the top layer of pavement; (3) utility company/private development trenching operations; (4) water damage from natural precipitation; and (5) frost heave. The City is continuously taking actions to prolong the life of the system through short- term maintenance activities such as pothole patching, crack sealing, seal coating, and overlaying. The City expended $2,234,331 on infrastructure maintenance for the year ending December 31, 2014. These expenditures delayed deterioration; however, the overall condition of the system was not improved through these maintenance expenditures. The City has estimated that the amount of annual expenditures required maintaining the City's infrastructure at the average PCI rating of good is approximately$1,661,000. 34 City of Eden Prairie, Minnesota Management's Discussion and Analysis Debt At year-end, the City had approximately $58 million in bonds and other long-term liabilities outstanding versus $53 million last year. Refer to Note 10 in the Notes to Financial Statements for a detailed schedule showing the City's long-term debt activity. Economic Factors and Next Year's Budgets The City's elected officials consider many factors when adopting the budget and determining fees for service and fees that will be charged for the business-type activities. These factors include service levels, the tax impact on the median value home, commercial/industrial and household growth, and inflation. Currently, the 2015 general fund budgeted appropriations are $41,437,466 which is an increase of $927,872 or 2% from the 2014 budget. Budgeted revenues less expenditures total ($328,774). The City plans to use fund balance for the difference. Contacting the City's Financial Management This financial report is designed to provide a general overview of the City's finances for those interested in the government's finances. If you have questions about this report or need additional financial information, contact the Finance Division at City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344. 35 Government - wide Financial Statements City of Eden Prairie, Minnesota Statement of Net Position December 31, 2014 Primary Government Governmental Business-type Activities Activities Total ASSETS Cash and Cash Equivalents $ 76,061,707 $ 12,174,063 $ 88,235,770 Receivables Accounts 1,022,742 2,648,914 3,671,656 Interest 108,498 19,995 128,493 Due From Other Governments 347,470 331,277 678,747 Unremitted Taxes 248,235 - 248,235 Delinquent Taxes 30,757 - 30,757 Unremitted Special Assessments 2,919 7,359 10,278 Delinquent Special Assessments 4,896 319,347 324,243 Special Assessments 16,068,081 798,951 16,867,032 Unavailable Special Assessments 424,109 293,200 717,309 Internal Balances 1,571,704 (1,571,704) - Inventories 109,160 1,380,597 1,489,757 Prepaid Items 538,570 318,515 857,085 Land Held for Resale 537,000 - 537,000 Restricted Cash and Cash Equivalents 3,126,067 - 3,126,067 Capital Assets Nondepreciable Land 22,006,728 809,333 22,816,061 Infrastructure 126,444,316 - 126,444,316 Work in Progress 16,310,180 1,494,394 17,804,574 Depreciable Buildings, Property and Equipment, Net 56,064,809 131,768,054 187,832,863 Total Assets 321,027,948 150,792,295 471,820,243 DEFERRED OUTFLOWS OF RESOURCES Loss on Refunding of Debt 231,402 - 231,402 Total Deferred Outflows of Resources 231,402 - 231,402 Total Assets and Deferred Outflows of Resources 321,259,350 150,792,295 472,051,645 The notes to financial statements are an integral part of this statement 37 City of Eden Prairie, Minnesota Statement of Net Position December 31, 2014 Continued Primary Government Governmental Business-type Activities Activities Total LIABILITIES Accounts and Contracts Payable 7,143,201 1,529,521 8,672,722 Salaries Payable 981,779 161,057 1,142,836 Investment Interest Payable 6,447 - 6,447 Interest Payable 621,037 7,066 628,103 Due to Other Governments 475,131 124,405 599,536 Unearned Revenue 1,169,136 4,680 1,173,816 Net OPEB Due in More Than One Year 1,171,954 198,178 1,370,132 Bonds Payable Due Within One Year 6,930,000 445,000 7,375,000 Due in More Than One Year 44,699,624 2,482,476 47,182,100 Capital lease payable Due Within One Year 44,224 - 44,224 Due in More Than One Year 45,369 - 45,369 Compensated Absences Due Within One Year 929,703 125,970 1,055,673 Due in More Than One Year 951,044 131,112 1,082,156 Total Liabilities 65,168,649 5,209,465 70,378,114 NET POSITION Net Investment in Capital Assets 181,975,764 131,144,305 313,120,069 Restricted for Perpetual Care, Nonexpendable 138,169 - 138,169 Restricted for Debt Service 4,923,354 - 4,923,354 Restricted for Special Assessments 1,407,443 - 1,407,443 Restricted for Tax Increment 4,779,336 - 4,779,336 Restricted for Police 312,005 - 312,005 Restricted for Public Works 2,105,725 - 2,105,725 Restricted for Parks and Recreation 107,522 - 107,522 Unrestricted 60,341,383 14,438,525 74,779,908 Total Net Position $ 256,090,701 $ 145,582,830 $ 401,673,531 The notes to financial statements 3 a an integral part of this statement City of Eden Prairie, Minnesota Statement of Activities For the Year Ended December 31, 2014 Program Revenue Operating Capital Charges for Grants and Grants and Expenses Services Contributions Contributions FUNCTIONS/PROGRAMS Primary Government Governmental Activities Administration $ 4,921,044 $ 1,314,271 $ 346 $ - Community Development 5,368,762 73,929 615,524 - Police 13,534,150 1,130,020 583,941 91,917 Fire 6,093,772 3,502,952 437,342 - Public Works 13,321,459 411,144 68,865 20,379,302 Parks and Recreation 12,947,006 5,187,195 35,927 32,979 Interest on Long Term Debt 983,669 - - - Total Governmental Activities 57,169,862 11,619,511 1,741,945 20,504,198 Business-Type Activities Water 9,856,001 7,315,328 - 631,875 Sewer 6,403,264 5,566,951 - 281,095 Storm 2,545,818 1,656,817 131,600 535,074 Liquor 11,015,340 12,216,404 - - Total Business-Type Activities 29,820,423 26,755,500 131,600 1,448,044 Total Primary Government $ 86,990,285 $ 38,375,011 $ 1,873,545 $ 21,952,242 General Revenues Taxes Property Taxes, Levied for General Purposes Property Taxes, Levied for Debt Service Tax Increment Grants and Contributions Not Restricted to Specific Programs Investment Income Transfers Total General Revenues and Transfers Change in Net Position Net Position - Beginning Net Position - Ending The notes to financial statements are an integral part of this statement 39 Net (Expense) Revenue and Changes in Net Position Governmental Business-type Activities Activities Total $ (3,606,427) $ - $ (3,606,427) (4,679,309) - (4,679,309) (11,728,272) - (11,728,272) (2,153,478) - (2,153,478) 7,537,852 - 7,537,852 (7,690,905) - (7,690,905) (983,669) - (983,669) (23,304,208) - (23,304,208) (1,908,798) (1,908,798) - (555,218) (555,218) (222,327) (222,327) - 1,201,064 1,201,064 (1,485,279) (1,485,279) (23,304,208) (1,485,279) (24,789,487) 30,024,864 - 30,024,864 2,756,876 - 2,756,876 3,070,936 - 3,070,936 483,914 - 483,914 210,373 47,166 257,539 1,414,800 (1,414,800) - 37,961,763 (1,367,634) 36,594,129 14,657,555 (2,852,913) 11,804,642 241,433,146 148,435,743 389,868,889 $ 256,090,701 $ 145,582,830 $ 401,673,531 The notes to financial statements are an integral part of this statement 40 Fund Financial Statements CITY OF EDEN PRAIRIE, MINNESOTA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31,2014 Page 1 of 3 Debt Service Capital Projects General Obligation Improv. Capital Revolving Improvement General 2005B Maintenance ASSETS Cash and Investments $ 23,371,957 $ - $ 9,571,522 Receivables Accounts 412,003 - 19,673 Interest 25,530 - 24,462 Due From Other Governments 159,923 - - Unremitted Taxes 227,968 - 2,045 Delinquent Taxes 30,648 - 109 Unremitted Special Assessments - - - Delinquent Special Assessments - - 933 Deferred Special Assessments - - 4,354 Special Deferred Special Assessments - - 97,093 Due From Other Funds - - 3,018,747 Advances to Other Funds - - 1,414,534 Prepaid Items 39,844 - - Land Held for Resale - - - Cash and Investments With Escrow Agent - - - Total Assets $ 24,267,873 $ - $ 14,153,472 LIABILITIES Accounts and Contracts Payable $ 688,146 $ - $ 247,050 Salaries Payable 883,730 - - Investment Interest Payable - - - Due to Other Governments 158,111 - - Due to Other Funds - - - Unearned Revenue 154,432 - 42,238 Total Liabilities 1,884,419 - 289,288 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Grants 20,775 - - Unavailable Revenue-Property Taxes 30,648 - 109 Unavailable Revenue-Special Assessments - - 102,380 Total Deferred Inflows of Resources 51,423 - 102,489 FUND BALANCES Nonspendable 39,844 - - Restricted - - - Assigned - - 13,761,695 Unassigned 22,292,187 - - Total Fund Balance 22,332,031 - 13,761,695 Total Liabilities, Deferred Inflows of Resources,and Fund Balance $ 24,267,873 $ - $ 14,153,472 The notes to financial statements are an integral part of this statement 42 CITY OF EDEN PRAIRIE, MINNESOTA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31,2014 Page 2 of 3 Capital Projects Public Shady Oak Shady Oak Improvement Road Road Construction North South ASSETS Cash and Investments $ - $ - $ 5,740,624 Receivables Accounts - - - Interest - 912 4,821 Due From Other Governments - - - Unremitted Taxes - - - Delinquent Taxes - - - Unremitted Special Assessments 2,919 - - Delinquent Special Assessments 3,899 - - Deferred Special Assessments 729,387 11,273,715 - Special Deferred Special Assessments 206,254 - - Due From Other Funds - - - Advances to Other Funds - - - Prepaid Items - - - Land Held for Resale - - - Cash and Investments With Escrow Agent - - - Total Assets $ 942,459 $ 11,274,627 $ 5,745,445 LIABILITIES Accounts and Contracts Payable $ - $ 256,607 $ 1,303,545 Salaries Payable - - - Investment Interest Payable 4,185 - - Due to Other Governments - - 1,533 Due to Other Funds 2,304,871 556,706 - Unearned Revenue - - 694,483 Total Liabilities 2,309,056 813,313 1,999,561 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Grants - - - Unavailable Revenue-Property Taxes - - - Unavailable Revenue-Special Assessments 939,540 11,273,715 - Total Deferred Inflows of Resources 939,540 11,273,715 - FUND BALANCES Nonspendable - - - Restricted - - 1,718,066 Assigned - - 2,027,818 Unassigned (2,306,137) (812,401) - Total Fund Balance (2,306,137) (812,401) 3,745,884 Total Liabilities, Deferred Inflows of Resources,and Fund Balance $ 942,459 $ 11,274,627 $ 5,745,445 The notes to financial statements are an integral part of this statement 43 CITY OF EDEN PRAIRIE, MINNESOTA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31,2014 Page 3 of 3 Capital Projects Aquatics Other Total &Fitness Governmental Governmental Expansion Funds Funds ASSETS Cash and Investments $ 16,260,453 $ 14,823,100 $ 69,767,656 Receivables Accounts - 580,925 1,012,601 Interest 9,566 32,937 98,228 Due From Other Governments - 162,432 322,355 Unremitted Taxes - 18,222 248,235 Delinquent Taxes - - 30,757 Unremitted Special Assessments - - 2,919 Delinquent Special Assessments - 64 4,896 Deferred Special Assessments - 4,060,625 16,068,081 Special Deferred Special Assessments - 120,762 424,109 Due From Other Funds - 3,071,025 6,089,772 Advances to Other Funds - - 1,414,534 Prepaid Items - 5,619 45,463 Land Held for Resale - 537,000 537,000 Cash and Investments With Escrow Agent - _ 3,126,067 3,126,067 Total Assets $ 16,270,019 $ 26,538,778 $ 99,192,673 LIABILITIES Accounts and Contracts Payable $ 3,438,808 $ 392,612 $ 6,326,768 Salaries Payable - 11,732 895,462 Investment Interest Payable - 2,228 6,413 Due to Other Governments - 12,751 172,395 Due to Other Funds - 3,071,025 5,932,602 Unearned Revenue - 264,657 1,155,810 Total Liabilities 3,438,808 3,755,005 14,489,450 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Grants - - 20,775 Unavailable Revenue-Property Taxes - - 30,757 Unavailable Revenue-Special Assessments - 4,181,451 16,497,086 Total Deferred Inflows of Resources - 4,181,451 16,548,618 FUND BALANCES Nonspendable - 680,788 720,632 Restricted 9,559,060 11,770,804 23,047,930 Assigned 3,272,151 9,328,107 28,389,771 Unassigned - (3,177,377) 15,996,272 Total Fund Balance 12,831,211 18,602,322 68,154,605 Total Liabilities, Deferred Inflows of Resources,and Fund Balance $ 16,270,019 $ 26,538,778 $ 99,192,673 The notes to financial statements are an integral part of this statement 44 City of Eden Prairie, Minnesota Governmental Funds Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position December 31, 2014 Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because: Total Fund Balance- Governmental Funds $ 68,154,605 1. Capital assets used in Governmental Activities are not financial resources and therefore are not reported as assets in governmental funds. Cost of Capital Assets 247,890,344 Less Accumulated Depreciation (32,298,799) 2. Long term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-term liabilities at year end consist of: Bond Principal Payable Net (51,629,624) Capital Lease (89,593) Deferred Loss on Refunding 231,402 3. Taxes and special assessment receivable will be collected in future years, but are not available soon enough to pay for the current period's expenditures and therefore are deferred in the funds. 16,527,843 4. Grants receivable will be collected in future years, but are not available soon enough to pay for the current period's expenditures and therefore are deferred in the funds. 20,775 5. Governmental funds do not report a liability for accrued interest on long-term debt until due and payable. (621,037) 6. Internal Service Funds are used by management to charge the costs of employee benefits to individual funds. The assets and liabilities of the Internal Service Fund are included in Governmental Activities in the Statement of Net Position. 7,904,785 Net Position - Governmental Activities $ 256,090,701 The notes to financial statements are an integral part of this statement 45 City of Eden Prairie,Minnesota Statement of Revenues,Expenditures and Changes in Fund Balances Governmental Funds For the Year Ended December 31,2014 Page 1 of 3 Debt Service Capital Projects General Obligation Improv. Capital Revolving Improvement General 2005B Maintenance REVENUES General Property Taxes $ 29,847,039 $ - $ 92,000 Special Assessments 29,414 223,940 8,674 Penalties and Interest 36,416 - - Licenses and Permits 4,893,715 - - Intergovernmental Revenue 1,341,289 - - Charges for Services 4,841,857 - - Fines and Forfeits 391,010 - - Investment Income 52,185 1,515 54,159 Interest on Escrow Fund - - - Rental - - 417,421 Other 500,883 - 10,250 Total Revenues 41,933,808 225,455 582,504 EXPENDITURES Current Administration 3,946,531 - - Community Development 2,203,967 - - Police 12,833,058 - - Fire 5,664,111 - - Public Works 5,677,946 - - Parks and Recreation 10,239,926 - - Interest on Interfund Borrowing - - - Capital Outlay Administration - - 553,216 Community Development - - - Police - - 202,665 Fire 33,324 - - Public Works - - 170,985 Parks and Recreation 51,497 - 380,783 Debt Service Principal 43,107 125,000 - Interest 3,437 4,500 - Bond Interest Costs - - - Fiscal Agent Fees - 450 - Total Expenditures 40,696,904 129,950 1,307,649 Excess of Revenues Over(Under)Expenditures 1,236,904 95,505 (725,145) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - Premium - - - Payment to Refunded Bond Escrow - - - Sale of Capital Assets 14,024 - 533,494 Transfers In 271,295 - 1,606,381 Transfers Out (724,435) (502,935) (3,750,000) Total Other Financing Sources(Uses) (439,116) (502,935) (1,610,125) Net Change in Fund Balances 797,788 (407,430) (2,335,270) Fund Balance(Deficit)-Beginning 21,534,243 407,430 16,096,965 Fund Balance(Deficit)-Ending $ 22,332,031 $ - $ 13,761,695 The notes to financial statements are an integral part of this statement 46 City of Eden Prairie,Minnesota Statement of Revenues,Expenditures and Changes in Fund Balances Governmental Funds For the Year Ended December 31,2014 Page 2 of 3 Capital Projects Public Shady Oak Shady Oak Improvement Road Road Construction North South REVENUES General Property Taxes $ - $ - $ - Special Assessments 286,041 - - Penalties and Interest - - - Licenses and Permits - - - Intergovernmental Revenue 35,828 - 6,430,774 Charges for Services - - - Fines and Forfeits - - - Investment Income - - 10,169 Interest on Escrow Fund - - - Rental - - - Other 5,979 - - Total Revenues 327,848 - 6,440,943 EXPENDITURES Current Administration - - - Community Development - - - Police - - - Fire - - - Public Works - - - Parks and Recreation - - - Interest on Interfund Borrowing 7,980 10,604 - Capital Outlay Administration - - - Community Development - - - Police - - - Fire - - - Public Works - 1,542,458 4,712,708 Parks and Recreation - - - Debt Service Principal - - - Interest - - - Bond Interest Costs - - - Fiscal Agent Fees - - - Total Expenditures 7,980 1,553,062 4,712,708 Excess of Revenues Over(Under)Expenditures 319,868 (1,553,062) 1,728,235 OTHER FINANCING SOURCES(USES) Issuance of Debt - - - Premium - - - Payment to Refunded Bond Escrow - - - Sale of Capital Assets - - - Transfers In 144,800 - - Transfers Out - - - Total Other Financing Sources(Uses) 144,800 - - Net Change in Fund Balances 464,668 (1,553,062) 1,728,235 Fund Balance(Deficit)-Beginning (2,770,805) 740,661 2,017,649 Fund Balance(Deficit)-Ending $ (2,306,137) $ (812,401) $ 3,745,884 The notes to financial statements are an integral part of this statement 47 City of Eden Prairie,Minnesota Statement of Revenues,Expenditures and Changes in Fund Balances Governmental Funds For the Year Ended December 31,2014 Page 3 of 3 Capital Projects Aquatics Other Total &Fitness Governmental Governmental Expansion Funds Funds REVENUES General Property Taxes $ - $ 6,025,986 $ 35,965,025 Special Assessments - 640,336 1,188,405 Penalties and Interest - - 36,416 Licenses and Permits - 2,191,260 7,084,975 Intergovernmental Revenue - 775,102 8,582,993 Charges for Services - - 4,841,857 Fines and Forfeits - 15,200 406,210 Investment Income 30,810 56,204 205,042 Interest on Escrow Fund - 11,853 11,853 Rental - 66,493 483,914 Other 5,203 641,305 1,163,620 Total Revenues 36,013 10,423,739 59,970,310 EXPENDITURES Current Administration - - 3,946,531 Community Development - 3,020,067 5,224,034 Police - 246,245 13,079,303 Fire - - 5,664,111 Public Works - 237,903 5,915,849 Parks and Recreation - 15,694 10,255,620 Interest on Interfund Borrowing - 6,963 25,547 Capital Outlay Administration - 142,338 695,554 Community Development - 119,879 119,879 Police - - 202,665 Fire - - 33,324 Public Works - 4,703,274 11,129,425 Parks and Recreation 7,812,189 575,358 8,819,827 Debt Service Principal - 3,010,000 3,178,107 Interest - 1,119,925 1,127,862 Bond Interest Costs 124,955 - 124,955 Fiscal Agent Fees - 19,125 19,575 Total Expenditures 7,937,144 13,216,771 69,562,168 Excess of Revenues Over(Under)Expenditures (7,901,131) (2,793,032) (9,591,858) OTHER FINANCING SOURCES(USES) Issuance of Debt 17,036,650 118,350 17,155,000 Premium 454,351 - 454,351 Payment to Refunded Bond Escrow - (9,215,000) (9,215,000) Sale of Capital Assets - 23,952 571,470 Transfers In 3,500,000 2,269,941 7,792,417 Transfers Out - (1,400,247) (6,377,617) Total Other Financing Sources(Uses) 20,991,001 (8,203,004) 10,380,621 Net Change in Fund Balances 13,089,870 (10,996,036) 788,763 Fund Balance(Deficit)-Beginning (258,659) 29,598,358 67,365,842 Fund Balance(Deficit)-Ending $ 12,831,211 $ 18,602,322 $ 68,154,605 The notes to financial statements are an integral part of this statement 48 City of Eden Prairie, Minnesota Reconciliation of the Statement of Revenues and Expenditures,and Changes in Fund Balances of Governmental Funds to the Statement of Activities For the Year Ended December 31,2014 Total net change in fund balances-governmental funds $ 788,763 Amounts Reported for Governmental Activities in the Statement of Activities are Different Because: 1. Capital outlays are reported in Governmental Funds as expenditures. However, in the Statement of Activities,the cost of those assets is allocated over the estimated useful life's as depreciation expense. Capital Outlays 11,886,380 Depreciation Expense (3,198,562) The net effect of the disposal of capital assets Disposals (2,381,818) Accumulated Depreciation on Disposals 2,093,003 2. Principal payments of long-term debt consumes the current financial resources of Governmental Funds, However they have no effect on Net Position. 3,178,107 3. Interest on long-term debt in the statement of activities differs from the amount reported in the Governmental Funds because interest is recognized as an expenditure in the funds when it is due thus requires use of current financial resources. In the Statement of Activities, however interest expense is recognized as the interest accrues, regardless of when it is due. (55,257) 4. The issuance of long-term debt provides current financial resources to Governmental Funds and has no effect on Net Position.These amounts are reported in the Governmental Funds as a source of financing.These amounts are not shown as revenue in the Statement of Activities, but rather constitute long-term liabilities in the Statement of Net Position. (17,155,000) 5. Governmental Funds report debt issuance premiums and discounts as another financing source or use at the time of issuance. Premiums and discounts are reported as an unamortized asset or liability in the Government-wide financial statements. Premiums (454,351) Amortization of Premiums/Discounts 112,578 6. Debt service bonds were refunded during the year.The amount paid off with the new funding is reported in the governmental funds as a use of financing. However,the payments are not expenditures in the statement of activities, but rather a reduction on long-term liabilities in the statement of net assets. 9,215,000 7. Refunding losses are recognized when paid in the governmental funds but amortized over the life of the debt in the Statement of Activities. 231,402 8. Taxes and special assessments receivable will be collected in future years, but are not available soon enough to pay for the current period's expenditures,and therefore are deferred in the funds. 10,427,219 9. Grants receivable will be collected in future years, but are not available soon enough to pay for the current period's expenditures,and therefore are deferred in the funds. 20,775 10. Internal Service Funds are used by management to charge the costs of employee benefits to individual funds.The net revenue of these activities is reported in Governmental Activities. (50,684) Change in Net Position-Governmental Activities $ 14,657,555 The notes to financial statements are an integral part of this statement 49 City of Eden Prairie,Minnesota General Fund Statement of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual For the Year Ended December 31,2014 With Comparative Actual Amounts For the Year Ended December 31,2013 2014 2013 Budget Budget Variance Original Final Actual Over/(Under) Actual REVENUES Taxes and Special Assessments General Property Taxes $ 29,633,842 $ 29,633,842 $ 29,876,453 $ 242,611 $ 29,344,424 Penalty and Interest 50,000 50,000 36,416 (13,584) 26,145 Total Taxes and Special Assessments 29,683,842 29,683,842 29,912,869 229,027 29,370,569 Licenses and Permits Liquor,Beer and Wine Licenses 322,400 322,400 329,388 6,988 326,923 Business Licenses 38,025 38,025 38,060 35 48,070 Dog Registration Licenses 20,020 20,020 19,433 (587) 16,691 Building Permits and Fees 2,000,000 2,000,000 3,496,417 1,496,417 4,410,616 Cable TV 813,000 813,000 820,975 7,975 820,175 Other Permits 293,940 293,940 189,442 (104,498) 179,333 Total Licenses and Permits 3,487,385 3,487,385 4,893,715 1,406,330 5,801,808 Intergovernmental Revenue Police Pension Aid 415,000 415,000 500,116 85,116 466,879 Fire Relief Association Aid 381,000 381,000 414,343 33,343 416,299 State Street Aid 68,866 68,866 68,865 (1) 68,865 Police Training 20,000 20,000 19,952 (48) 22,214 Grants - - 169,831 169,831 154,264 PERA Aid 52,384 52,384 52,384 - 52,384 School Liaison 115,798 115,798 115,798 - 115,798 Total Intergovernmental Revenue 1,053,048 1,053,048 1,341,289 288,241 1,296,703 Charges for Services Public Safety 83,500 83,500 97,369 13,869 97,380 Recreation Community Center 3,551,200 3,551,200 3,661,991 110,791 3,400,130 Organized Athletics 297,100 297,100 245,536 (51,564) 282,965 Youth Programs 300,700 300,700 329,246 28,546 305,174 Oak Point Pool 105,006 105,006 124,284 19,278 113,636 Outdoor Center 57,300 57,300 69,544 12,244 68,980 Park Facilities 74,400 74,400 93,718 19,318 92,558 Arts Center 67,500 67,500 70,129 2,629 64,963 Senior Center 55,500 55,500 103,752 48,252 59,622 Arts 24,300 24,300 22,715 (1,585) 24,405 Special Events 1,000 1,000 532 (468) 466 Therapeutic Recreation 20,010 20,010 23,041 3,031 21,990 Total Recreation 4,554,016 4,554,016 4,744,488 190,472 4,434,889 Total Charges for Services 4,637,516 4,637,516 4,841,857 204,341 4,532,269 Fines and Forfeits 566,000 566,000 391,010 (174,990) 419,427 Investment Income 100,000 100,000 52,185 (47,815) 10,414 Other Revenue 248,713 248,713 500,883 252,170 364,659 Total Revenues $ 39,776,504 $ 39,776,504 $ 41,933,808 $ 2,157,304 $ 41,795,849 The notes to financial statements are an integral part of this statement 50 City of Eden Prairie,Minnesota General Fund Statement of Revenues,Expenditures and Changed in Fund Balance-Budget and Actual For the Year Ended December 31,2014 Continued With Comparative Actual Amounts For year Ended December 31,2013 2014 2013 Budget Budget Variance Original Final Actual Over/(Under) Actual EXPENDITURES Current Administration Legislative $ 271,967 $ 271,967 $ 276,361 $ 4,394 $ 255,631 Office of the City Manager 411,048 411,048 372,488 (38,560) 354,281 Legal Counsel 491,963 491,963 502,727 10,764 465,240 City Clerk 294,355 324,355 264,366 (59,989) 143,457 Communications 498,429 513,429 504,809 (8,620) 513,643 Finance 810,455 810,455 821,564 11,109 780,346 Customer Service 374,885 374,885 365,134 (9,751) 367,665 Human Resources 834,307 834,307 839,082 4,775 753,741 Total Administration 3,987,409 4,032,409 3,946,531 (85,878) 3,634,004 Community Development Assessing 988,348 988,348 958,214 (30,134) 957,512 Planning 623,038 623,038 600,890 (22,148) 529,521 Community Development Administration 233,996 233,996 219,114 (14,882) 227,616 Economic Development 129,851 129,851 113,084 (16,767) 116,891 Housing&Community Services 331,626 331,626 312,665 (18,961) 314,161 Total Community Development 2,306,859 2,306,859 2,203,967 (102,892) 2,145,701 Police 12,837,437 12,837,437 12,833,058 (4,379) 12,593,178 Fire Fire 4,041,678 4,041,678 4,362,512 320,834 4,086,270 Emergency Preparedness 37,011 37,011 32,563 (4,448) 44,182 Inspections 1,190,985 1,190,985 1,123,776 (67,209) 1,091,627 Public Safety Communications 181,952 181,952 178,584 (3,368) 78,457 Total Fire 5,451,626 5,451,626 5,697,435 245,809 5,300,536 Public Works Engineering 1,223,979 1,223,979 1,233,749 9,770 1,177,359 Street Maintenance 3,572,621 3,572,621 3,530,194 (42,427) 3,481,704 Street Lighting 942,310 942,310 914,003 (28,307) 901,104 Total Public Works 5,738,910 5,738,910 5,677,946 (60,964) 5,560,167 The notes to financial statements are an integral part of this statement 51 City of Eden Prairie,Minnesota General Fund Statement of Revenues,Expenditures and Changed in Fund Balance-Budget and Actual For the Year Ended December 31,2014 Continued With Comparative Actual Amounts For year Ended December 31,2013 2014 2013 Budget Budget Variance Original Final Actual Over/(Under) Actual EXPENDITURES(Continued) Current(Continued) Parks and Recreation Park Maintenance 3,661,794 3,661,794 3,703,370 41,576 3,763,245 Community Center 3,659,698 3,659,698 3,778,909 119,211 3,689,070 Youth Programs 427,574 427,574 439,943 12,369 401,742 Senior Center 375,041 375,041 371,060 (3,981) 366,686 Park Administration 375,287 375,287 378,652 3,365 358,085 Organized Athletics 268,000 268,000 260,451 (7,549) 257,725 Recreation Administration 301,185 301,185 259,945 (41,240) 276,171 Arts Center 243,922 243,922 262,634 18,712 246,558 Therapeutic Recreation 170,489 170,489 175,989 5,500 164,404 Outdoor Center 172,411 172,411 202,467 30,056 141,371 Oak Point Pool 128,823 128,823 144,852 16,029 138,525 Arts 111,832 111,832 105,358 (6,474) 101,992 Special Events 83,204 83,204 96,193 12,989 88,516 Park Facilities 51,336 51,336 53,425 2,089 52,602 Beaches 65,213 65,213 58,175 (7,038) 36,462 Total Parks and Recreation 10,095,809 10,095,809 10,291,423 195,614 10,083,154 Debt Service Principal 43,107 43,107 43,107 - 42,019 Interest 3,437 3,437 3,437 - 4,525 Total Debt Service 46,544 46,544 46,544 - 46,544 Total Expenditures 40,464,594 40,509,594 40,696,904 187,310 39,363,284 Excess(Deficiency)of Revenues Over Expenditures (688,090) (733,090) 1,236,904 1,969,994 2,432,565 OTHER FINANCING SOURCES/(USES) Transfers In 550,947 550,947 271,295 (279,652) 272,100 Transfers Out (160,000) (160,000) (724,435) (564,435) (2,291,662) Proceeds from Disposition of Capital Assets - - 14,024 14,024 - Total Other Financing Sources/(Uses) 390,947 390,947 (439,116) (830,063) (2,019,562) Net Change in Fund Balance $ (297,143) $ (342,143) 797,788 $ 1,139,931 413,003 Fund Balance,January 1 21,534,243 21,121,240 Fund Balance,December 31 $ 22,332,031 $ 21,534,243 The notes to financial statements are an integral part of this statement 52 CITY OF EDEN PRAIRIE,MINNESOTA PROPRIETARY FUNDS STATEMENT OF NET POSITION DECEMBER 31,2014 Governmental Activities Internal Water Sewer Storm Drainage Liquor Service Fund Fund Fund Fund Totals Fund ASSETS Current Assets: Cash and Investments $ 7,728,956 $ 3,222,697 $ - $ 1,222,410 $ 12,174,063 $ 6,294,051 Receivables: Accounts 1,139,811 1,149,633 358,636 834 2,648,914 10,141 Interest 12,505 5,355 134 2,001 19,995 10,270 Due From Other Governments 10,000 - 321,277 - 331,277 25,115 Unremitted Special Assessments 6,057 1,302 - - 7,359 - Delinquent Special Assessments 313,201 6,146 - - 319,347 - Deferred Special Assessments 240,780 361,171 197,000 - 798,951 - Special Deferred Special Assessments 117,280 175,920 - - 293,200 - Due From Other Funds 881,791 - - - 881,791 - Inventory 29,224 - - 1,351,373 1,380,597 109,160 Prepaid Items 1,675 285,393 130 31,317 318,515 493,107 Total Current Assets 10,481,280 5,207,617 877,177 2,607,935 19,174,009 6,941,844 Noncurrent Assets Capital Assets: Property,Plant and Equipment 130,993,240 80,728,877 46,216,217 3,310,168 261,248,502 6,722,756 Less Accumulated Depreciation (64,798,744) (40,900,046) (20,526,038) (951,893) (127,176,721) (1,488,268) Total Noncurrent Assets 66,194,496 39,828,831 25,690,179 2,358,275 134,071,781 5,234,488 Total Assets $ 76,675,776 $ 45,036,448 $ 26,567,356 $ 4,966,210 $ 153,245,790 $ 12,176,332 LIABILITIES Current Liabilities: Accounts Payable $ 471,957 $ 28,953 $ 262,349 $ 766,262 $ 1,529,521 $ 816,433 Salaries Payable 87,720 27,362 5,939 40,036 161,057 86,317 Interest Payable 5,728 1,338 - - 7,066 34 Due to Other Governments 3,124 - - 121,281 124,405 302,736 Due to Other Funds - - 1,038,961 - 1,038,961 - Unearned Revenue - - - 4,680 4,680 13,326 Current Portion of Bonds Payable 360,000 85,000 - - 445,000 - Current Portion of Compensated Absences 83,994 16,779 12,787 12,410 125,970 929,703 Total Current Liabilities 1,012,523 159,432 1,320,036 944,669 3,436,660 2,148,549 Noncurrent Liabilities: Net OPEB 101,164 61,278 9,970 25,766 198,178 1,171,954 Bonds Payable 2,007,030 475,446 - - 2,482,476 - Advances from Other Funds - - 1,414,534 - 1,414,534 - Compensated Absences 87,422 17,464 13,309 12,917 131,112 951,044 Total Noncurrent Liabilities 2,195,616 554,188 1,437,813 38,683 4,226,300 2,122,998 Total Liabilities 3,208,139 713,620 2,757,849 983,352 7,662,960 4,271,547 NET POSITION Net Investment in Capital Assets 63,827,466 39,268,385 25,690,179 2,358,275 131,144,305 5,234,488 Unrestricted 9,640,171 5,054,443 (1,880,672) 1,624,583 14,438,525 2,670,297 Total Net Position 73,467,637 44,322,828 23,809,507 3,982,858 145,582,830 7,904,785 Total Liabilities and Net Position $ 76,675,776 $ 45,036,448 $ 26,567,356 $ 4,966,210 $ 153,245,790 $ 12,176,332 The notes to financial statements are an integral part of this statement 53 CITY OF EDEN PRAIRIE,MINNESOTA PROPRIETARY FUNDS STATEMENT OF REVENUES,EXPENSES AND CHANGES IN NET POSITION FOR THE YEAR ENDED DECEMBER 31,2014 Governmental Activities- Internal Water Sewer Storm Drainage Liquor Service Fund Fund Fund Fund Total Fund SALES AND COST OF SALES Sales $ - $ - $ - $ 11,929,793 $ 11,929,793 $ - Cost of Sales - - - (8,805,885) (8,805,885) - Gross Profit - - - 3,123,908 3,123,908 - OPERATING REVENUE Sales 7,306,073 5,566,951 1,656,817 - 14,529,841 - Charges for Services - - - - - 15,220,932 Rental - - - 217,411 217,411 354,097 Other 9,255 - - 51,466 60,721 - Total Operating Revenues 7,315,328 5,566,951 1,656,817 268,877 14,807,973 15,575,029 OPERATING EXPENSE Personal Services 2,300,302 617,687 254,034 946,693 4,118,716 5,227,485 Supplies Supplies 117,747 27,670 22,653 39,118 207,188 476,312 Motor Fuel - - - - - 571,985 Tires - - - - - 61,874 Chemicals 598,068 - - - 598,068 - Merchandise For Sale 52,344 - - - 52,344 - Contractual Services Contractual Services 1,309,408 103,731 737,319 160,770 2,311,228 1,693,408 Lime Residual Removal 229,867 - - - 229,867 - Insurance - - - 10,973 10,973 3,583,031 Janitorial Services/Cleaning Supplies 58,467 - - 48,783 107,250 801,474 LOGIS 49,890 49,890 - - 99,780 418,106 Process Control Services 37,335 26,020 - - 63,355 - Building Rent - - - 318,786 318,786 - Licenses,Permits,Taxes 160,489 336 25,152 80,970 266,947 204,630 Bank and Credit Card Fees 41,109 1,998 - 220,465 263,572 - Repairs and Maintenance 675,274 176,705 204,019 34,722 1,090,720 980,565 Utilities 719,787 3,492,971 1,567 86,581 4,300,906 1,197,855 User Charges 519,437 142,221 98,916 139,259 899,833 - Total Operating Expenses 6,869,524 4,639,229 1,343,660 2,087,120 14,939,533 15,216,725 Operating Income(Loss)Before Depreciation 445,804 927,722 313,157 1,305,665 2,992,348 358,304 Depreciation 2,921,758 1,750,083 887,065 122,335 5,681,241 719,143 Operating Income(Loss)Before Nonoperating Revenue/Expense (2,475,954) (822,361) (573,908) 1,183,330 (2,688,893) (360,839) NONOPERATING REVENUE(EXPENSE) Grants 10,000 9,850 338,074 - 357,924 - Investment Income 31,009 12,055 (328) 4,430 47,166 19,860 Access Charges 478,980 136,570 - - 615,550 - Special Assessments 137,631 127,220 197,000 - 461,851 - Interest (76,199) (18,193) - - (94,392) - Bond Issuance Cost 12,005 4,241 - - 16,246 - Fiscal Agent Fees (525) - - - (525) - Gain/Loss on Disposition of Capital Assets 5,264 - (315,093) - (309,829) 120,660 Miscellaneous - 7,455 131,600 17,734 156,789 169,635 Total Nonoperating Revenues(Expenses) 598,165 279,198 351,253 22,164 1,250,780 310,155 Income(Loss)Before Contributions and Transfers (1,877,789) (543,163) (222,655) 1,205,494 (1,438,113) (50,684) Transfers Out (260,000) - (154,800) (1,000,000) (1,414,800) - Change in Net Position (2,137,789) (543,163) (377,455) 205,494 (2,852,913) (50,684) Net Position-Beginning 75,605,426 44,865,991 24,186,962 3,777,364 148,435,743 7,955,469 Net Position-Ending $ 73,467,637 $ 44,322,828 $ 23,809,507 $ 3,982,858 $ 145,582,830 $ 7,904,785 The notes to financial statements are an integral part of this statement 54 City of Eden Prairie,Minnesota Proprietary Funds Statement of Cash Flows For the Year Ended December 31,2014 Page 1 of 2 Governmental Activities- Internal Water Sewer Storm Drainage Liquor Service Fund Fund Fund Fund Totals Fund CASH FLOWS FROM OPERATING ACTIVITIES Receipts From Customers $ 7,484,129 $ 5,646,205 $ 1,388,976 $ 12,199,494 $ 26,718,804 $ 15,236,791 Payments to Vendors (4,336,869) (4,294,518) (1,060,224) (10,075,905) (19,767,516) (9,996,211) Payments to Employees (2,246,635) (605,271) (248,930) (943,564) (4,044,400) (5,005,419) Other Receipts 9,255 - - - 9,255 478,332 Net Cash Provided(Used)By Operating Activities 909,880 746,416 79,822 1,180,025 2,916,143 713,493 CASH FLOWS FROM INVESTING ACTIVITIES Investment Income 27,642 10,092 201 4,179 42,114 21,015 Net Cash Provided(Used)By Investing Activities 27,642 10,092 201 4,179 42,114 21,015 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Grants 10,000 9,850 338,074 - 357,924 - Payments From Other Funds - - 2,453,495 - 2,453,495 47,081 Payments to Other Funds (881,791) - - - (881,791) (47,081) Transfers(Out) (260,000) - (154,800) (1,000,000) (1,414,800) - Net Cash Provided(Used)By Noncapital Financing Activities (1,131,791) 9,850 2,636,769 (1,000,000) 514,828 - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES Acquisition and Construction of Capital Assets (522,180) (359,337) (3,001,449) - (3,882,966) (1,357,804) Proceeds From Sale of Equipment 5,264 - - 5,264 120,660 Access Charges 478,980 136,570 - - 615,550 - Special Assessments 137,631 127,220 197,000 - 461,851 - Principal Paid on Debt (355,000) (85,000) - - (440,000) - Interest and Fiscal Agent Paid on Debt (77,401) (18,389) - - (95,790) - Net Cash Provided(Used)By Capital and Related Financing Activities (332,706) (198,936) (2,804,449) - (3,336,091) (1,237,144) Net Increase(Decrease)in Cash and Cash Equivalents (526,975) 567,422 (87,657) 184,204 136,994 (502,636) Cash and Cash Equivalents,January 1 8,255,931 2,655,275 87,657 1,038,206 12,037,069 6,796,687 Cash and Cash Equivalents,December31 $ 7,728,956 $ 3,222,697 $ - $ 1,222,410 $ 12,174,063 $ 6,294,051 55 The notes to financial statements are an integral part of this statement City of Eden Prairie,Minnesota Proprietary Funds Statement of Cash Flows For the Year Ended December 31,2014 Page 2 of 2 Governmental Activities- Internal Water Sewer Storm Drainage Liquor Service Fund Fund Fund Fund Totals Fund RECONCILIATION OF OPERATING INCOME (LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES: Operating Income(Loss) $ (2,475,954)$ (822,361)$ (573,908) $ 1,183,330 $ (2,688,893)$ (360,839) Adjustments to Reconcile Operating Income(Loss) to Net Cash Provided(Used)by Operating Activities: Depreciation 2,921,758 1,750,083 887,065 122,335 5,681,241 719,143 Miscellaneous - 7,455 131,600 17,734 156,789 169,635 (Increase)Decrease in Assets: Accounts Receivable 135,609 4,853 (65,252) 758 75,968 7,733 Special Assessments Receivable 42,447 74,401 (197,000) - (80,152) - Due From Other Governments - - (262,184) - (262,184) (25,115) Inventory (9,756) - - (139,067) (148,823) (1,994) Prepaid Items (805) (285,293) (130) (1,039) (287,267) (61,645) Increase(Decrease)in Liabilities: Accounts Payable 243,035 4,862 161,216 5,820 414,933 33,169 Salaries Payable 12,527 4,794 (1,369) 543 16,495 10,309 Unearned Revenue - - (5,589) 65 (5,524) 8,126 Due to Other Governments (121) - (1,100) (13,040) (14,261) 3,214 Net Other Post Employment Benefits 16,715 4,543 1,577 3,181 26,016 177,705 Compensated Absences 24,425 3,079 4,896 (595) 31,805 34,052 Net Cash Provided(Used)by Operating Activities $ 909,880 $ 746,416 $ 79,822 $ 1,180,025 $ 2,916,143 $ 713,493 Noncash Investing,Capital and Financing Activities: Purchase of Equipment on Account $ 23,938 $ 9,490 $ 74,176 $ - $ 107,604 $ 267,636 Amortization of Bond Premium (12,005) (4,241) - - (16,246) - 56 The notes to financial statements are an integral part of this statement City of Eden Prairie, Minnesota Agency Funds Statement of Fiduciary Net Position December 31, 2014 Total ASSETS Cash and Investments $ 1,319,723 Accounts Receivable 7,549 Total Assets $ 1,327,272 LIABILITIES Accounts Payable $ 1,159,089 Due to Other Governments 168,183 Total Liabilities $ 1,327,272 The notes to financial statements are an integral part of this statement 57 Notes to Financial Statements City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies Reporting Entity The City of Eden Prairie is a municipal corporation governed by an elected mayor and four-member council. The accompanying financial statements consist of the primary government and organizations for which the primary government is financially accountable. In addition,the primary government may determine through exercise of management's professional judgment that the inclusion of an organization that does not meet the financial accountability criteria is necessary in order to prevent the financial statements from being misleading. The criteria used to determine if the primary government is financially accountable for a potential component unit include whether or not the primary government appoints the voting majority of the potential component unit's board, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. Blended Component Unit The Housing and Redevelopment Authority (H.R.A.) is a body organized and existing under the laws of the State of Minnesota. The Authority was established in 1980 by the City to carry out certain redevelopment projects within the City and is governed by the City Council and the Mayor. The H.R.A. has a December 31 year-end and does not issue financial statements. This unit is included within the H.R.A., 3rd Rink Lease Revenue Bonds 2007A and Economic Development funds. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the nonfiduciary activities of the City. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities,which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, service or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. 59 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) Measurement Focus, Basis of Accounting and Statement Presentation Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual proprietary funds are reported as separate columns in the fund financial statements. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary fund financial statements include Agency funds,which utilize the accrual basis of accounting,but do not have a measurement focus. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, licenses, interest and special assessments are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when payment is received by the City. The City reports the following major governmental funds: • The General fund is the City's primary operating fund. It accounts for the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service and capital projects. • The General Obligation Improvement Revolving 2005B fund accounts for the accumulation of tax revenues needed to repay bonds issued to pay for the construction at 212 and Charleson Road. • The Capital Improvement Maintenance fund accounts for the accumulation of resources to be used for capital improvements and maintenance of City property. 60 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) • The Public Improvement Construction fund accounts for proceeds of bonds sold and special assessments collected to finance street, drainage, and lateral utility construction within the City. • The Shady Oak Road North fund accounts for the accumulation of resources to be used for the reconstruction of Shady Oak Road from Rowland Road through the Highway 62 interchange. • The Shady Oak Road South fund accounts for the accumulation of resources to be used for the reconstruction of Shady Oak Road from Flying Cloud Drive to Rowland Road. • The Aquatics & Fitness Expansion fund accounts for the accumulation of resources to be used for an upgrade to the Community Center pool. The City reports the following major proprietary funds: • The Water fund accounts for the operations of the City water system. • The Sewer fund accounts for the operations of the City sewer service. • The Storm Drainage fund accounts for the operations of the City's storm drainage system. • The Liquor fund accounts for the operations of the City's three retail liquor stores and the operations of the City-owned Den Road building which is leased to City liquor operations and other tenants. Additionally,the city reports the following fund types: Internal Service funds: • The Health & Benefits fund accounts for the activities pertaining to health, dental, life and disability insurance. This fund also accounts for the employer's portion of pension, FICA and medicare contributions. • The Severance fund accounts for unused vacation and sick leave for governmental fund employees. • The Workers Compensation fund accounts for insurance payments and cost reimbursement from other departments. • The Property Insurance fund accounts for insurance payments and cost reimbursement from other departments. • The Facilities fund accounts for the accumulation of resources to be used for the maintenance of the city's buildings. • The Fleet fund accounts for the accumulation of resources to be used for the purchase and maintenance of machinery and equipment for the City. 61 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) • The Information Technology funds accounts for planning, designing and implementing information systems and cost reimbursement from other departments. Fiduciary funds: • Agency funds account for various deposits, collections and remittances of expenses for accumulating donations and contributions in the Escrow fund, WAFTA and Metropolitan Council Environmental Services funds. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this rule are payments in-lieu of taxes and other charges between the City's water and sewer function and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported from the various functions concerned. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenue of the City's proprietary funds are charges to customers for sales and services. Operating expenses for proprietary funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Cash and Investments Cash and investments, except for small amounts of cash on hand, are deposited in pooled accounts of the City. The City invests cash surpluses in these accounts; and investment earnings, as well as gains and losses on sales of securities, are allocated to the various funds on the basis of average cash balances. Funds with deficit cash balance averages (interfund payable) are charged interest equivalent to the average investment earnings lost if financing the deficits. For purposes of the statement of cash flows, the Proprietary funds consider all unrestricted investments held in the pooled accounts of the City to be cash equivalents because this pool is used essentially as a demand deposit account. The pooled investments are recorded at fair value in accordance with GASB 31, and are based on quoted market prices at year end. 62 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) Assets, Liabilities, Deferred Outflows/Inflows of Resources, and Net Position/Fund Balance Cash and Investments with Escrow Agent Certain resources set aside for repayment of lease revenue bond proceeds and crossover refunding bond payments are classified as cash and investments with escrow agent on the balance sheet because their use is limited by applicable bond covenants. Interfund Receivables/Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as "due to/from other funds" (i.e., the current portion of interfund loans) or advances to/from other funds. All other outstanding balances between funds are reported as "due to/from other funds." Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances." Inventories and Prepaid Items Liquor fund inventories are valued at average cost. The Water/Sewer and Fleet fund's inventories are valued at cost. All inventories use the first-in/first-out (FIFO) method. Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $25,000 and an estimated useful life in excess of 1 year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. 63 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) The City has chosen to use the modified approach for its infrastructure assets, which means the following criteria will take place: • The City will preserve and maintain infrastructure assets at a condition level of 60. • The Engineering department will be in charge of determining the appropriate condition level at which these assets are to be maintained. • The City will maintain an inventory of these assets and perform a condition assessment every 3 years to establish that the condition level of 60 is being maintained. • The City will make annual estimates of the amounts that must be expended to preserve and maintain these assets at the condition level of 60. Property, plant, and equipment, except for infrastructure, of the City are depreciated using the straight line method over the following estimated useful lives: Buildings 5-50 years Land improvements 10-50 years Leasehold improvements 10-25 years Equipment 5-30 years Autos 5-20 years Other assets 5-30 years Distribution system 50 years Intangible assets 3 years Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element,deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then. The City has one item that qualifies for reporting in this category. It is the deferred charge on refunding reported in the government-wide statement of net position. A deferred charge on refunding results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that 64 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) time. The government has only one type of item, which arises only under a modified accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from two sources: property taxes, special assessments and grants. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. Compensated Absences The City compensates employees upon termination for unused PTO. Such pay will be reflected as a liability in the government-wide financial statement and accrued as an expense as it is earned in an internal service fund. General Property Taxes Property tax levies are set by the City Council in December each year and are certified to Hennepin County for collection in the following year. In Minnesota, counties act as collection agents for all property taxes. The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are recorded as receivables by the City at that date. Revenues are accrued and recognized in the year collectible,net of delinquencies. Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15. Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements to taxing districts in February,June,and December. In the governmental fund financial statements, taxes that remain unpaid at December 31 are classified as delinquent taxes receivable and are fully offset by unavailable revenue because they are not available to finance current expenditures. Special Assessment Levies Special assessments represent the financing for public improvements paid for by the benefiting property owner. In the fund financial statements, special assessment revenue and related interest income is generally recognized in the year collected. Hennepin County acts as the billing and collection agent. Amounts collected by the County during the year that have not yet been remitted to the City are considered collections for purposes of revenue recognition. 65 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) Deferred special assessments receivable represents principal amounts due in future years. Special deferred assessments receivable includes Green Acres, disability, senior citizen owned property or other qualified hardship properties. These special assessments are deferred until such time the property loses its exempt status. While these taxes remain a valid receivable, the timing of their collection is uncertain. Interest accrues from the year of the deferment. Delinquent special assessments receivable represents special assessments principal and interest that are past due. In the governmental fund financial statements, deferred and delinquent special assessments receivable are fully offset by deferred inflows of resources because such assessment revenue is not available currently. Long-term Obligations In the government-wide financial statements and proprietary fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the statement of net assets. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums and discounts on debt issuances are reported as other financing sources/uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Fund Balance Classifications In the fund financial statements, governmental funds report fund balance in classifications that disclose constraints for which amounts in those funds can be spent. These classifications are as follows: • Nonspendable-consists of amounts that are not in spendable form, such as prepaid assets and assets that are legally or contractually required to be maintained intact. • Restricted-consists of amounts related to externally imposed constraints established by creditors, grantors or contributors;or constraints imposed by state statutory provisions. • Committed-consists of internally imposed constraints. These constraints are established by Resolution of the City Council. • Assigned-consists of internally imposed constraints. These constraints reflect the specific purpose for which it is the City's intended use. These constraints are established by the City council and/or management. Pursuant to City Council Resolution, the City's City Manager or Finance Manager is authorized to establish assignments of fund balance. 66 City of Eden Prairie, Minnesota Notes to Financial Statements Note 1—Summary of Significant Accounting Policies (Continued) • Unassigned-is the residual classification for the general fund and also reflects negative residual amounts in other funds. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: 1)committed 2)assigned 3)unassigned. The City's fund balance policy requires the unassigned for working capital fund balance component to equal 50% of the next year's budgeted tax revenue. In recognition that the amount for working capital only covers operating costs for the first six months of the year, the City will maintain an unassigned fund balance component for budget stabilization which is 15% of the next year's budget. If the balance falls below 15%, a plan would be developed and implemented to replenish the fund. Prior Period Comparative Financial Information/Reclassification The financial statements include certain prior year partial comparative information but not at the level of detail required for a presentation in conformity with accounting principles generally accepted in the United States of America. Accordingly, such information should be read in conjunction with the City's financial statements for the year ended December 31, 2013, from which the summarized information was derived. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2—Stewardship, Compliance and Accountability Budgetary Information An annual budget is adopted on a basis consistent with generally accepted accounting principles for the General fund. The City does not budget for its Special Revenue funds. All annual appropriations lapse at fiscal year end. The proposed budget is presented to the City Council for review. The Council then holds truth-in- taxation hearings after which a final General Fund annual budget is legally adopted by no later than December 31. 67 City of Eden Prairie, Minnesota Notes to Financial Statements Note 2—Stewardship, Compliance and Accountability (Continued) The appropriated budget is prepared by department and division. The City's directors and division managers may make transfers of appropriations within a division. Transfers of appropriations between departments require the approval of the City Manager. The legal level of budgetary control is the fund level. Any changes in the total budget of each fund must be approved by a majority vote of the City Council. During the year, adjustments between the original and final General fund amended budget resulted in an increase of$45,000. Following are changes made to the original budget during the year: Communications Contracted services $ 15,000 Records Management Document scanning 30,000 $ 45,000 General fund expenditures equal $40,696,904 or 100.5% of the annual amount budgeted of$40,509,594. All departments except Fire and Park and Recreation have spent less than 100% of the amounts budgeted. Fire has spent 104.5% of their budget due primarily to the fire division spending 107.9% of their budget. Fire had additional costs in 2014 for fire engine repair and an additional firefighter relief pension payment of$81,893. This payment was due to increased fire relief pension aid received from the State. Parks and Recreation has spent 101.9% of their budget but they have collected 104.2% of the amount budget for revenue. Deficit Fund Equity The following governmental funds had deficit net position at December 31, 2014: Major Funds: Public Improvement Construction $ 2,306,137 Shady Oak Road North 812,401 Non-Major Governmental Funds: General Obligation Im prov. Bonds 2012C 91,104 CIP Trails 247,918 Eden Prairie Road 2,610,356 Eden Prairie Rd Connect to Flying Cloud 46,455 Homeowners Improvements Area 89,069 West 70th Street Extension 92,345 Internal Service Funds: Health and Benefits 559,873 Severance 443,711 68 City of Eden Prairie, Minnesota Notes to Financial Statements Note 2—Stewardship, Compliance and Accountability (Continued) The fund balance deficits of these individual Debt Service and Capital Project funds will be financed by property tax levies and special assessments. The fund balance deficit of the Severance Internal Service fund will be financed by user charges. The fund balance deficit of the Health and Benefits fund is due to the OPEB liability which the City will not fund since it pertains only to the Implicit Rate. Note 3—Cash and Investments Components of Cash and Investments Cash and investments at year-end consist of the following: Investments $ 92,670,083 Cash on hand 11,477 Total $ 92,681,560 Cash and investments are presented in the financial statements as follows: Statement of Net Position Cash and cash equivalents $ 88,235,770 Restricted cash and cash equivalents 3,126,067 Statement of Fiduciary Net Position Cash and investments 1,319,723 $ 92,681,560 Deposits In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized by the City Council, including checking accounts and certificates of deposits. The following is considered the most significant risk associated with deposits: Custodial Credit Risk: In the case of deposits,this is the risk that in the event of a bank failure,the City's deposits may be lost. 69 City of Eden Prairie, Minnesota Notes to Financial Statements Note 3—Cash and Investments (Continued) Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered by federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills, notes, and bonds; issues of U.S. government agencies; general obligation rate "A" or better; revenue obligations rate "AA" or better; irrevocable standard letters of credit issued by the Federal Home Loan Bank; and certificated of deposit. Minnesota Statues require that securities pledged as collateral be held in safekeeping in a restricted account at the Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. It is the City's policy to limit collateral to what is authorized by Minnesota Statutes. At year-end, the carrying amount of the City's deposits was $0 while the balance on the bank records was $0. At December 31, 2014, all deposits were fully covered by federal depository insurance, surety bonds, or by collateral held by the City's agent in the City's name. Investments As of December 31, 2014, the city had the following investments and maturities: Investment Maturities (in Years) Fair Less 1 to 5 Value Than 1 Year Years U.S. Agencies $ 41,750,013 $ 14,882,975 $ 26,867,038 Municipal Bonds 1,423,860 1,202,554 221,306 Commercial Paper 1,004,683 1,004,683 - Negotiable Certificate of Deposit 9,100,054 4,473,081 4,626,973 Mutual Funds 39,391,473 39,391,473 - Total $ 92,670,083 $ 60,954,766 $ 31,715,317 70 City of Eden Prairie, Minnesota Notes to Financial Statements Note 3—Cash and Investments (Continued) Negotiable US Municipal Commercial Certificate Mutual Agencies Bonds Paper of Deposit Funds MoodVs MA $ 27,115,649 $ 1,024,570 $ - $ - $ - AA - 269,158 - - - N/A 2,349,324 - 1,004,683 8,595,419 - N/R - - - - 39,391,473 S&P A - 120,103 - 504,635 - AA 12,285,040 10,029 - - - $ 41,750,013 $ 1,423,860 $ 1,004,683 $ 9,100,054 $ 39,391,473 Moody's Investors Service was used as the primary agency for the municipal bond ratings, in the case that Moody's did not provide a rating a Standard&Poor's was used. Investments are subject to various risks,the following of which are considered the most significant. Interest Rate Risk Per City policy, the City will match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase. Reserve funds and other funds with longer-term investment horizons may be invested in securities exceeding five (5) years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with longer maturities will be disclosed to the City Council. Currently, the City does not have any investments maturing more than five years from the date of purchase. Credit Risk It is the City's policy to limit its investments to the following types as authorized by Minnesota Statutes: • Direct obligations or obligations guaranteed by the United States or its agencies, its instrumentalities or organizations created by an act of congress, excluding mortgage-backed securities defined as high risk. • Shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are in securities described above or in general obligation tax exempt securities, or repurchase or reverse repurchase agreements. 71 City of Eden Prairie, Minnesota Notes to Financial Statements Note 3—Cash and Investments (Continued) • Repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve System with capitalization exceeding$10,000,000: a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York; certain Minnesota securities broker-dealers, or, a bank qualified as a depositor. • Commercial paper issued by United States corporations or their Canadian subsidiaries, of the higher quality, and maturing in 270 days or less. • Banker's acceptance of U.S.banks eligible for purchase by the Federal Reserve System. • General obligations of a state of local government. • Money market mutual funds meeting the conditions of rule 2a-7 of the Securities and Exchange Commission. The fair value of the position in the pool is the net asset value per share provided by the pool. • Custodial Credit Risk For an investment, custodial credit risk is the risk that in the event of the failure of the counterparty, the city will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's investments held by the broker-dealer were insured by Securities Investor Protection Corporation (SIPC) or other supplemental insurance as of December 31, 2014. The City's investment policy does not further address this risk, but the City typically limits its exposure by purchasing insured or registered investments, or by the control of who holds the securities. Concentration Risk This is the risk associated with investing a significant portion of the City's investment (considered 5 percent or more) in the securities of a single issuer, excluding U.S. guaranteed investments (such as Treasuries), investment pools, and mutual funds. The City's investment policy does not limit the concentration of investments. At year end, the City held the following investments in securities of a single issuer which exceeded 5%. Issuer Percentage Federal Home Loan Bank 8.4% 72 City of Eden Prairie, Minnesota Notes to Financial Statements Note 4—Capital Assets Capital asset activity for the year ended December 31, 2014 was as follows: 2014 2014 Beginning Ending Balance Transfers Increases Decreases Balance GOVERNMENTAL ACTIVITIES Capital Assets, Not Being Depreciated: Land $ 22,006,728 $ - $ - $ - $ 22,006,728 Infrastructure 125,957,394 - 486,922 - 126,444,316 Work in Progress 5,427,223 - 10,882,957 - 16,310,180 Total Capital Assets, Not Being Depreciated 153,391,345 - 11,369,879 - 164,761,224 Capital Assets, Being Depreciated: Buildings 51,189,214 - 105,950 2,000 51,293,164 Land Improvements 16,300,952 - 62,730 66,362 16,297,320 Leasehold Improvements 77,318 - - - 77,318 Machinery and Equipment 4,321,105 - 262,836 232,567 4,351,374 Autos 9,696,144 - 1,089,018 970,756 9,814,406 Other Assets 8,774,658 - 353,770 1,110,133 8,018,295 Total Capital Assets, Being Depreciated 90,359,391 - 1,874,304 2,381,818 89,851,877 Total Capital Assets, Cost 243,750,736 - 13,244,183 2,381,818 254,613,101 Less Accumulated Depreciation for: Buildings 13,173,289 - 1,122,505 1,248 14,294,546 Land Improvements 5,038,444 - 861,402 65,145 5,834,701 Leasehold Improvements 47,633 - 5,054 - 52,687 Machinery and Equipment 3,011,879 - 374,699 232,567 3,154,011 Autos 6,317,297 - 889,530 683,910 6,522,917 Other Assets 4,373,824 - 664,515 1,110,133 3,928,206 Total Accumulated Depreciation 31,962,366 - 3,917,705 2,093,003 33,787,068 Total Capital Assets, Being Depreciated, Net 58,397,025 - (2,043,401) 288,815 56,064,809 Governmental Activities Capital Assets, Net $ 211,788,370 $ - $ 9,326,478 $ 288,815 $ 220,826,033 73 City of Eden Prairie, Minnesota Notes to Financial Statements Note 4—Capital Assets (Continued) 2014 2014 Beginning Ending Balance Transfers Increases Decreases Balance BUSINESS-TYPE ACTIVITIES Capital Assets, Not Being Depreciated: Land $ 656,356 $ - $ 152,977 $ - $ 809,333 Work in Progress 4,791 - 1,463,442 - 1,468,233 Total Capital Assets, Not Being Depreciated 661,147 - 1,616,419 - 2,277,566 Capital Assets, Being Depreciated: Land Improvements 107,304 - - - 107,304 Buildings 58,989,884 - - - 58,989,884 Distribution System 190,250,602 - 1,840,481 - 192,091,083 Leasehold Improvements 847,866 - - - 847,866 Machinery and Equipment 5,454,684 - 110,973 10,440 5,555,217 Autos 1,142,082 - - - 1,142,082 Other Assets 237,500 - - - 237,500 Total Capital Assets, Being Depreciated 257,029,922 - 1,951,454 10,440 258,970,936 Total Capital Assets,Cost 257,691,069 - 3,567,873 10,440 261,248,502 Less Accumulated Depreciation for: Land Improvements 22,168 - 4,950 - 27,118 Buildings 27,849,632 - 1,333,097 - 29,182,729 Distribution System 90,913,690 - 3,827,605 - 94,741,295 Leasehold Improvements 273,733 - 84,398 - 358,131 Machinery and Equipment 1,443,969 - 318,273 10,440 1,751,802 Autos 794,572 - 99,168 - 893,740 Other Assets 208,156 - 13,750 - 221,906 Total Accumulated Depreciation 121,505,920 - 5,681,241 10,440 127,176,721 Total Capital Assets, Being Depreciated, Net 135,524,002 - (3,729,787) - 131,794,215 Business-Type Activities Capital Assets, Net $ 136,185,149 $ - $ (2,113,368) $ - $ 134,071,781 74 City of Eden Prairie, Minnesota Notes to Financial Statements Note 4—Capital Assets (Continued) Depreciation expense was charged to functions/programs of the City as follows: Governmental Activities: General Government $ 401,351 Community Development 26,080 Police 250,267 Fire 416,331 Public Works 343,573 Parks and Recreation 1,760,960 Capital Assets Held by the Government's Internal Service Funds are Charged to the Various Functions Based on their Usage of the Assets 719,143 Total Depreciation Expense- Governmental Activities $ 3,917,705 Business-Type Activities: Water $ 2,921,758 Sewer 1,750,083 Storm 887,065 Liquor 122,335 Total Depreciation Expense- Business-Type Activities $ 5,681,241 Note 5—Interfund Receivables and Payables The composition of due to/from balances as of December 31, 2014, is as follows: Due From Due To Advances From Advances To Other Funds Other Funds Other Funds Other Funds Capital Improvement Maintenance $ 3,018,747 $ - $ 1,414,534 $ - Public Improvements Construction - 2,304,871 - - Shady Oak Road North - 556,706 - - Non-Major Governmental Funds 3,071,025 3,071,025 - - Water Fund 881,791 - - - Storm Drainage Fund - 1,038,961 - 1,414,534 Total $ 6,971,563 $ 6,971,563 $ 1,414,534 $ 1,414,534 75 City of Eden Prairie, Minnesota Notes to Financial Statements Note 6—Interfund Transfers The funds will be repaid as special assessment revenue,taxes, grants and user charges are received. Interfund payables and receivables are representative of lending/borrowing arrangements to cover deficit cash balances. The composition of interfund transfers as of December 31, 2014, is as follows: Transfers In Transfers Out Amount General Water Fund $ 260,000 Storm Drainage Fund 10,000 Non-Major Governmental Funds 1,295 Capital Improvement Maintenance General 573,435 Liquor Fund 1,000,000 Non-Major Governmental Funds 32,946 Public Improvement Construction Storm Drainage Fund 144,800 Aquatics & Fitness Expansion Capital Improvement Maintenance 3,500,000 Non-Major Governmental Funds General 151,000 General Obligation Improv Revolving 2005B 502,935 Capital Improvement Maintenance 250,000 Non-Major Governmental Funds 1,366,006 Total of transfers $ 7,792,417 Interfund transfers allow the City to allocate financial resources to the funds that receive benefit from services provided by another fund. All of the City's interfund transfers fall under that category. All of the 2014 transfers are considered routine and consistent with previous practices. 76 City of Eden Prairie, Minnesota Notes to Financial Statements Note 7—Pension Plan Defined Benefit Pension Plans - Statewide Plan Description All full-time and certain part-time employees of the City of Eden Prairie are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost-sharing, multiple-employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. GERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers and fire-fighters who qualify for membership by statute are covered by the PEPFF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by state statute, and vest after five years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service,age, and years of credit at termination of service. Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For PEPFF members, the annuity accrual rate is 3.0 percent for each year of service. For all PEPFF members and GERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 55 for PEPFF members and 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. 77 City of Eden Prairie, Minnesota Notes to Financial Statements Note 7—Pension Plan (Continued) There are different types of annuities available to members upon retirement. A single-life annuity is a lifetime annuity that ceases upon the death of the retiree—no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service,but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for GERF and PEPFF. That report may be obtained on the Internet at www.mnpera.org,by writing to PERA at 60 Empire Drive#200, St. Paul, Minnesota, 55103-2088 or by calling (651) 296-7460 or 1-800-652-9026. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. GERF Basic Plan members and Coordinated Plan members were required to contribute 9.1% and 6.25%, respectively, of their annual covered salary in 2014. PEPFF members were required to contribute 10.2% of their annual covered salary in 2014. In 2014, the City of Eden Prairie was required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan members, 7.25% for Coordinated Plan members, and 15.3% for PEPFF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 2014, 2013 and 2012 were $1,063,291, $1,037,886, and $1,000,726, respectively. The City's contributions to the Public Employees Police & Fire Fund for the years ending December 31, 2014, 2013, and 2012 were $1,072,590, $979,454, and $951,751, respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. Contribution rates will increase on January 1, 2015 in the Coordinated Plan (6.5% for members and 7.5% for employers) and the Police and Fire Fund(10.8% for members and 16.2% for employers). 78 City of Eden Prairie, Minnesota Notes to Financial Statements Note 7—Pension Plan (Continued) Defined Contribution Plan Council members of the City of Eden Prairie are covered by the Public Employees Defined Contribution Plan (PEDCP), a multiple-employer deferred compensation plan administered by the Public Employees Retirement Association of Minnesota (PERA). The PEDCP is a tax qualified plan under Section 401(a) of the Internal Revenue Code and all contributions by or on behalf of employees are tax deferred until time of withdrawal. Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less administrative expenses. Minnesota Statutes, Chapter 353D.03, specifies plan provisions, including the employee and employer contribution rates for those qualified personnel who elect to participate. An eligible elected official who decides to participate contributes 5 percent of salary which is matched by the elected official's employer. Employer and employee contributions are combined and used to purchase shares in one or more of the seven accounts of the Minnesota Supplemental Investment Fund. For administering the plan, PERA receives 2 percent of employer contributions and twenty-five hundredths of one percent of the assets in each member's account annually. Total contributions made by the City of Eden Prairie during the year ending December 31,2014 were: Amount % of Covered Payroll Required Employee Employer Employee Employer Rates $ 2,823 $ 2,823 5.00% 5.00% 5.00% Defined Benefit Pension Plans - Volunteer Fire Fighter's Relief Association Plan Description The Eden Prairie Firefighter's Relief Association is the administrator of a single employer defined benefit pension plan established to provide benefits for members of the Eden Prairie Fire Department. Volunteer firefighters of the City are members of the Eden Prairie Fire Fighter's Relief Association. Full retirement benefits are payable to members who have reached age 50 and have completed 15 years of service for monthly service pension, or 10 years of service for lump sum service pension. Partial benefits are payable to members who have reached 50 and have completed 10 years of service. Disability benefits and widow and children's survivor benefits are also payable to members or their beneficiaries based upon requirements set forth in the bylaws. These benefit provisions and all other requirements are consistent with enabling state statutes. 79 City of Eden Prairie, Minnesota Notes to Financial Statements Note 7—Pension Plan (Continued) The Association issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Eden Prairie Firefighter's Association, 14800 Scenic Heights Rd., Eden Prairie, MN 55344 or by calling (952) 949- 8367. Funding Policy Minnesota Statutes Chapter 424A.092 (previously 69.772) specifies minimum support rates required on an annual basis. The minimum support rates from the municipality and from State aid are determined as the amount required to meet the normal cost plus amortizing any existing prior service costs over a ten year period. The City's obligation is the financial requirement for the year less state aids. Any additional payments by the City shall be used to amortize the unfunded liability of the relief association. The Association is comprised of volunteers; therefore, there are no payroll expenditures (i.e., there are no covered payroll percentage calculations). During the year, the City recognized as revenue and as an expenditure an on-behalf payment of $414,343 made by the State of Minnesota for the Relief Association. The City's annual pension cost for the current year and related information is as follows: Annual pension cost - $910,906 Asset valuation method-Market Valuation date-December 31, 2012 Actuarial assumptions: Actuarial cost method-Entry age normal cost Investment return-5% per year Amortization method-Level dollar open Assumed inflation rate-N/A Remaining amortization period Cost of living adjustment-N/A Normal cost-20 Prior service cost-10 (most recent available information for fire relief footnote) Three Year Trend Information Year Ended Actual Contribution Required Percentage Dec 31, City State Total Contribution Contributed 2012 $ 625,910 $ 291,468 $ 917,378 $ 917,378 100% 2013 501,079 416,299 917,378 917,378 100% 2014 496,563 414,343 910,906 910,906 100% 80 City of Eden Prairie, Minnesota Notes to Financial Statements Note 7—Pension Plan (Continued) Required Supplementary Information Actuarial Actuarial Actuarial Accrued (Unfunded) Valuation Value of Liability Overfunded Funded Date Assets (AAL) AAL Ratio 12/31/2011 $ 16,838,952 $ 19,282,133 $ (2,443,181) 87.33% 12/31/2012 18,404,639 20,089,266 (1,684,627) 91.61% 12/31/2013 19,834,707 20,089,266 (254,559) 98.73% The Association is comprised of volunteers; therefore, there are no payroll expenditures (i.e.,there are no covered payroll percentage calculations). (Most recent available information for fire relief footnote) Note 8—Other Post-Employment Benefits Plan Plan Description The City provides post-employment insurance benefits to certain eligible employees through the City's Other Post-Employment Benefits Plan, a single-employer defined benefit plan administered by the City. All post-employment benefits are based on contractual agreements with employee groups. These contractual agreements do not include any specific contribution or funding requirements. The Plan does not issue a separate report. As of December 31, 2014, membership included 15 retirees and others currently receiving benefits, 5 spouses receiving payments and 263 active plan members. These benefits are summarized as follows: Post-Employment Insurance Benefits All retirees of the City have the option under state law to continue their medical insurance coverage through the City from the time of retirement until the employee reaches the age of eligibility for Medicare. For members of all employee groups, the retiree must pay the full premium to continue coverage for medical and dental insurance. The City is legally required to include any retirees for whom it provides health insurance coverage in the same insurance pool as its active employees, whether the premiums are paid by the City or the retiree. Consequently, participating retirees are considered to receive a secondary benefit known as an "implicit rate subsidy." This benefit relates to the assumption that the retiree is receiving a more favorable premium rate than they would otherwise be able to obtain if purchasing insurance on their own, due to being included in the same pool with the City's younger and statistically healthier active employees. 81 City of Eden Prairie, Minnesota Notes to Financial Statements Note 8—Other Post-Employment Benefits Plan (Continued) Funding Policy The required contribution is based on projected pay-as-you-go financing requirements, with additional amounts to pre-fund benefits as determined annually by the City. Annual OPEB Cost and Net OPEB Obligation The City's annual OPEB cost (expense) is calculated based on annual required contributions (ARC) of the City, an amount determined on an actuarially determined basis in accordance with the parameters of GASB Statement Nos. 43 and 45. The City prospectively implemented these statements during 2008. The ARC represents a level funding that, if paid on an ongoing basis, is projected to cover normal costs each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The following table shows the components of the City's annual OPEB cost for the year, the amount actually contributed to the plan, and the changes in the City's net OPEB obligation to the plan: Annual required contribution $ 347,967 Interest on net OPEB obligation 46,656 Adjustment to annual required contribution (69,280) Annual OPEB cost expense 325,343 Contributions made 121,621 Increase in net OPEB obligation 203,722 Net OPEB obligation-beginning of year 1,166,410 Net OPEB obligation-end of year $ 1,370,132 Other post employment benefits are generally liquidated through the Health and Benefits Internal Service funds. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for the year are as follows: of Annual Fiscal Annual Employer OPEB Cost Net OPEB Year Ended OPEB Cost Contribution Contributed Obligation 12/31/12 $ 314,750 $ 95,306 30.3% $ 988,897 12/31/13 314,750 137,237 43.6% 1,166,410 12/31/14 325,343 121,621 37.4% 1,370,132 82 City of Eden Prairie, Minnesota Notes to Financial Statements Note 8—Other Post-Employment Benefits Plan (Continued) Funded Status and Funding Progress As of January 1, 2014, the plan was zero percent funded. The actuarial accrued liability for benefits was $3,121,974, and the actuarial value of assets was $0, resulting in an unfunded actuarial accrued liability (UAAL) of$3,121,974. The covered payroll (annual payroll of active employees covered by the plan) was $18,585,719, and the ratio of the UAAL to the covered payroll was 16.8%. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and ARCs of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The Schedule of Funding Progress immediately following the notes to the basic financial statements presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the January 1, 2014 actuarial valuation, the projected unit credit actuarial cost method was used. The actuarial assumptions included: a 4% percent investment rate of return (net of investment expenses) based on the City's own investments; an annual healthcare cost trend rate of 7.5% initially, reduced by decrements to an ultimate rate of 5% after ten years for medical insurance. Both rates included a 2.5% inflation assumption. The UAAL is being amortized on a level dollar basis over a closed period. The remaining period at January 1,2014 is 30 years or less. 83 City of Eden Prairie, Minnesota Notes to Financial Statements Note 9—Leases As Lessee The City has entered into lease agreements for two space leases in connection with its liquor store operations. Rental expense, excluding a prorated share of real estate taxes and common area operating costs,for the year ended December 31,2014,was approximately$223,000. The following is an annual schedule of future minimum lease payments under these leases: Year Ended Prairie Prairie December 31, Village View 2015 $ 134,430 $ 92,172 2016 138,454 94,176 2017 142,630 94,176 2018 121,800 96,180 2019 - 96,180 $ 667,808 $ 565,056 The City has entered into a lease agreement with the Metropolitan Airports Commission for expanded athletic fields. Rental expense for the year ended December 31, 2014,was $3,939. The City will continue to pay this amount, escalating 3% per year for the remaining lease term, which expires September 1, 2016. The City has entered into a lease agreement with the Metropolitan Airports Commission for use of community garden plots. Rental expense for the year ended December 31, 2014, was $433. The lease term is always one year and the lease is renewed annually during the following summer. The City has entered into a lease agreement with CAPREF Eden Prairie LLC for office space used on the lower level of Eden Prairie Center. Rental expense for the year ended December 31, 2014 was $4,667. The City will continue to pay $4,667 per year for the remaining lease term, which expires March 31, 2019. As Lessor The City occupies approximately one-third of the City Center building. The remaining two-thirds were leased to the Eden Prairie Independent School District and C.H. Robinson Company during 2014. C.H. Robinson's lease expired 2/28/14 and they did not renew. The City recorded 2014 rental revenue of $79,157 from these two tenants. The City also receives the lessee's portion of maintenance, insurance and taxes. 84 City of Eden Prairie, Minnesota Notes to Financial Statements Note 9—Leases (Continued) Beginning March 1, 2015, SuperValu will lease a portion of the space previously leased by C.H. Robinson. The City will receive gross rent payments from SuperValu of$508,704 in 2015. The City will receive rent annually through 2020. Annual rent will be $864,521 in 2016, $886,006 in 2017, $908,297 in 2018, $931,102 in 2019, and$155,819 in 2020. The City has entered into a lease agreement with Pure Grace for the rental of space located at the Smith Douglas More House. Rental income for the year ended December 31, 2014 was $44,505. This lease will expire on December 31, 2021. The City will receive $34,000 annually through 2021. The City will also receive additional rent if sales exceed$450,000. The City has entered into a lease agreement with Ace Daycare -- which was then transferred to Lighthouse Daycare on November 1, 2013 -- for the rental of space located at 8098 Glen Lane. Rental income for the year ended December 31, 2014 was $66,500. This lease with Lighthouse Daycare will expire on September 30,2015. The City will receive $49,869 annually through 2015. The City has entered into a lease agreement with BE Ventures I, Inc. d/b/a Complete Nutrition for 1,517 square feet of rental of space located in the Den Road Liquor store building. This lease ended 3/17/14. Rental income for the year ended December 31, 2014 was $7,410. A new tenant, Lotus Nails Spa, began occupancy of this space on November 14,2014. The City has entered into a lease agreement with Nguyen Family Inc d/b/a Lotus Nails Spa for 1,402 square feet of rental of space located in the Den Road Liquor store building. Rental income for the year ended December 31, 2014 was $4,673. The City will receive rent annually through 2024. Annual rent will be $28,274 in 2015, $29,676 in 2016, $30,844 in 2017 and 2018, $31,078 in 2019, $32,246 from 2020 to 2023, and$26,872 in 2024. The City has entered into a lease agreement with Jeneka LLC d/b/a Encore Consignment Boutique 3,662 square feet of rental of space located in the Den Road Liquor store building. This lease was amended on 9/1/14 with adjusted square feet of 3,379. Rental income for the year ended December 31, 2014 was $89,192. The City will receive rent annually through 2018. Annual rent will be $84,480 in 2015 and 2016, and$91,236 in 2017 and 2018. The City has entered into a lease agreement with a tenant for the rental of space located at 9100 Riley Lake Road (the "Riley House"). Rental income for the year ended December 31, 2014 was $6,600. This lease expires on June 30,2015. The City will receive $3,300 through June 2015. 85 City of Eden Prairie, Minnesota Notes to Financial Statements Note 9—Leases (Continued) The assets acquired for these lease agreements is as follows: 2014 2014 Governmental Liquor Activities Fund Asset: Land $ 2,628,813 $ 536,659 Building 13,005,368 1,900,408 Less: Accumulated depreciation (4,998,036) (568,527) Total $ 10,636,145 $ 1,868,540 Depreciation Expense $ 296,967 $ 37,936 Note 10—Long Term Debt Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for both governmental and business-type activities. General obligation bonds are direct obligations and pledge the full faith and credit of the City. The City also issues assessment debt with governmental commitment to provide funds for the construction of streets and utilities. These bonds will be repaid from amounts levied against the property owners benefited by this construction. In the event that a deficiency exists because of unpaid or delinquent assessments at the time a debt service payment is due, the City must provide resources to cover the deficiency until other resources are received. Assessment debt with governmental commitment has been issued for governmental activities. The City also issues lease revenue bonds where the government pledges income derived from lease agreements to pay debt service. The City also issues tax abatement bonds. These bonds and interest thereon are payable from abatements collected from certain property in the City. If abatement revenues are insufficient to meet principal and interest due, the City is required to levy ad valorem taxes without limit as to rate or amount on all taxable property in the City to make up the deficiency. 86 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10-Long Term Debt (Continued) Bonds currently outstanding (in thousands of dollars) are as follows: 2014 Interest Original Amount Maturities Rates Issue Outstanding Governmental Activity General Obligation Bonds G.O. Bonds of 2006B 2015 4.25% $ 4,290 $ 3,200 G.O. Equip Notes of 2008A 2018 3.00-4.00% 3,120 1,345 G.O. Equip Notes of 2009B 2018 3.00% 2,455 245 G.O. Bonds 2011 B 2016 2.50-3.00% 415 170 G.O. Refunding Bonds 2011 C 2021 1.25-2.10% 4,455 4,455 G.O. Refunding Bonds 2012A 2026 2.00-2.63% 5,110 5,110 G.O. Refunding Bonds 2012B 2027 2.00-2.50% 3,170 3,170 Lease Revenue Bonds Public Facility Bonds of 2007A 2028 3.60-4.50% 1,630 1,290 Assess Debt With Govt Commit G.O. Revolving Bonds of 2005A 2015 3.25-3.55% 2,390 280 G.O. Revolving Bonds of 2008B 2023 3.50-4.50% 1,845 1,225 G.O. Revolving Bonds of 2010A 2025 2.00-4.00% 1,190 915 G.O. Revolving Bonds of 2011D 2025 2.00-2.63% 1,805 1,790 G.O. Revolving Bonds of 2012C 2021 2.00% 10,250 10,250 Tax Abatement Bonds G.O. Tax Abatement Bonds 2014A 2035 2.00-3.75% 17,155 17,155 Total Governmental Activity 59,280 50,600 Business Type Activitiy G.O. Water & Sewer Bonds 2011A 2020 .50-3.80% 1,260 785 G.O. Bonds 2011B 2020 2.50-3.00% 3,320 2,045 Total Business Type Activity 4,580 2,830 Capital Lease 2016 2.56% 220 90 Total $ 64,080 $ 53,520 87 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10-Long Term Debt (Continued) Annual debt service requirements to maturity for governmental activity bonds (in thousands of dollars) are as follows: Assessment Debt with Govt Years Commitment Ending G.O.Bonds Lease Revenue Bonds Improv Bonds Tax Abatement Bonds Total 12/31 Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2015 $ 4,375 $ 378 $ 70 $ 56 $ 2,485 $ 320 $ - $ 549 $ 6,930 $ 1,303 2016 1,430 279 75 53 1,865 267 - 549 3,370 1,148 2017 1,360 248 80 50 1,845 226 350 545 3,635 1,069 2018 1,410 217 80 46 1,820 187 460 537 3,770 987 2019 1,005 191 85 42 1,805 146 445 526 3,340 905 2020 1,030 172 85 39 1,630 108 900 506 3,645 825 2021 1,050 152 90 35 1,615 71 910 479 3,665 737 2022 1,100 129 95 31 415 46 925 451 2,535 657 2023 1,135 106 100 26 425 32 920 423 2,580 587 2024 1,150 80 100 22 275 17 930 396 2,455 515 2025 1,165 52 100 17 280 9 815 369 2,360 447 2026 1,205 22 110 12 - - 850 344 2,165 378 2027 280 4 110 7 - - 865 319 1,255 330 2028 - - 110 3 - - 885 292 995 295 2029 - - - - - - 1,210 261 1,210 261 2030 - - - - - - 1,025 225 1,025 225 2031 - - - - - - 1,060 188 1,060 188 2032 - - - - - - 1,100 151 1,100 151 2033 - - - - - - 1,130 110 1,130 110 2034 - - - - - - 1,165 67 1,165 67 2035 - - - - - - 1,210 23 1,210 23 Total $ 17,695 $ 2,030 $ 1,290 $ 439 $ 14,460 $ 1,429 $ 17,155 $ 7,310 $ 50,600 $11,208 88 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10—Long Term Debt (Continued) Annual debt service requirements to maturity for business-type activity bonds (in thousands of dollars) are as follows: Years Ending Revenue Bonds 12/31 Principal Interest Total 2015 $ 445 $ 85 $ 530 2016 455 73 528 2017 465 60 525 2018 475 46 521 2019 485 32 517 2020 505 16 521 Total $ 2,830 $ 312 $ 3,142 Capital Lease In 2012, the City entered into a new lease for financing the purchase of turn out gear for the Fire department. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of their future minimum lease payments as of the inception date. This equipment was not capitalized by the City. The future minimum lease obligations and the net present value of these minimum lease payments as of December 31, 2014,were as follows: Year Ended December 31, 2015 $ 46,545 2016 46,544 Net Minimum Lease Payments 93,089 Less Amount Representing Interest 3,496 Present Value of Net Minimum Lease Payments $ 89,593 89 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10-Long Term Debt (Continued) Changes in Long Term Debt Long-term debt activity for the year ended December 31, 2014, (in thousands of dollars) was as follows: Due Beginning Ending Within Balance Additions Reductions Balance One Year Governmental Activity G.O. Bonds $ 29,210 $ - $ 11,515 $ 17,695 $ 4,375 Lease Revenue Bonds 1,360 - 70 1,290 70 Assess. Debt With Govt Commit Improvement Bonds 15,225 - 765 14,460 2,485 Tax Abatement Bonds - 17,155 - 17,155 - Issuance Premium/Discount 688 454 112 1,030 - Total Bonds 46,483 17,609 12,462 51,630 6,930 Compensated Absences 1,847 1,727 1,693 1,881 930 Capital Lease 133 - 43 90 44 Total $ 48,463 $ 19,336 $ 14,198 $ 53,601 $ 7,904 Business Type Activity Revenue Bonds $ 3,270 $ - $ 440 $ 2,830 $ 445 Issuance Premium/Discount 114 - 16 98 - Total Bonds 3,384 - 456 2,928 445 Compensated Absences 225 238 206 257 126 Total $ 3,609 $ 238 $ 662 $ 3,185 $ 571 For the governmental activities, the capital lease is generally paid with unassigned fund balances within the General fund. Compensated absences will be paid out of the Internal Service fund. There are a number of limitations and restrictions contained in the various bond indentures. The City is in compliance with all significant limitations and restrictions. Call provisions are applicable to certain general obligation and special assessment bond issues. 90 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10—Long Term Debt (Continued) Changes in Long Term Debt During 2011 the City issued $4,455,000 G.O. Refunding Bonds 2011C to provide for the redemption of the G.O. Bonds 2006A. The refunding reduced total debt payment by $250,586 and resulted in an economic gain of$230,849. The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to purchase U.S. government securities. The escrow account investments will provide the resources to cover principal and interest payments on the refunding bonds until the crossover date. The refunding bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the refunded and refunding bonds will be reported in the financial statements. $4,295,000 of principal was refunded in 2014. During 2012 the City issued $5,110,000 G.O. Refunding Bonds 2012A to provide for the redemption of the G.O. Bonds 2005C. The refunding reduced total debt payment by $651,406 and resulted in an economic gain of$551,320. The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to purchase U.S. government securities. The escrow account investments will provide the resources to cover principal and interest payments on the refunding bonds until the crossover date. The refunding bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the refunded and refunding bonds will be reported in the financial statements. $4,920,000 of principal was refunded in 2014. During 2012 the City issued $3,170,000 G.O. Refunding Bonds 2012B to provide for the redemption of the G.O. Bonds 2006B. The refunding reduced total debt payment by $304,967 and resulted in an economic gain of$257,382. The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to purchase U.S. government securities. The escrow account investments will provide the resources to cover principal and interest payments on the refunding bonds until the crossover date. The refunding bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the refunded and refunding bonds will be reported in the financial statements. 91 City of Eden Prairie, Minnesota Notes to Financial Statements Note 10—Long Term Debt (Continued) Escrow Crossover Principal to Deposit Issue to be Refunded Date be Refunded at 12/31/14 G.O. Bonds 2006B 1/1/2015 $ 3,000,000 $ 2,994,096 Note 11—Risk Financing and Related Insurance Issues The City is exposed to various risk of loss related to torts; thefts of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. In order to protect against these risks of loss, the City purchases commercial insurance through the League of Minnesota Cities Insurance Trust, a public entity risk pool, for property insurance and workers compensation. This pool currently operates as a common risk management and insurance program for municipal entities. The City pays an annual premium to the League for its insurance coverage. The League of Minnesota Cities Insurance Trust is self-sustaining through commercial companies for excess claims. The City is covered through the pool for any claims incurred but unreported, however, retains risk for the deductible portion of its insurance policies. The amount of these deductibles is considered immaterial to the financial statements. During the year ended December 31, 2014, these were no significant reductions in insurance coverage from the prior year. Settled claims have not exceeded the City's commercial coverage in any of the past three years. 92 City of Eden Prairie, Minnesota Notes to Financial Statements Note 12—Contingencies The City has been named in various legal actions. At the present time, there is no significant litigation pending that would cause a material effect on the financial statements if unfavorable rulings would result. While it is not possible to provide any probability of success or estimate of potential loss in defending any of these legal actions, the City expects to contest the allegations vigorously and does not believe these actions will have a material effect on the financial statements. A potential claim may be asserted against the City arising out of its membership in the Western Area Firing Training Academy (WAFTA). WAFTA is a joint powers entity consisting of 11 member cities that was formed in 1974 to purchase property to be used and operated as a fire training facility. In the late 1980's, WAFTA became aware that the site was contaminated. Since that time, WAFTA has been working with the Minnesota Pollution Control Agency(MPCA) and other responsible parties to address the contamination issues on the site. At this time, there is not an estimated dollar amount of the cost to remediate the site nor has a claim been asserted against WAFTA or the City. Note 13—Contract Commitments At December 31,2014,the City had commitments on various construction projects. These commitments totaled approximately$25,648,797. Note 14—Conduit Debt Obligations From time to time, the City has issued Industrial Revenue and Housing bonds to provide financial assistance to private-sector entities for the acquisition and construction of industrial and commercial facilities deemed to be in the public interest. The bonds are secured by the property financed and are payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds, ownership of the acquired facilities transfers to the private-sector entity served by the bond issuance. Neither the City, the State, nor any political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. As of December 31, 2014, there were 11 series of Industrial Revenue Bonds outstanding,with outstanding balances of$77,003,025. 93 City of Eden Prairie, Minnesota Notes to Financial Statements Note 15—Fund Balance Classification At December 31,2014, a summary of the governmental fund balance classifications are as follows: Capital Public Shady Oak Shady Oak Aquatics Other Improvement Improvement Road Road &Fitness Govt General Maintenance Construction North South Expansion Funds Total Nonspendable: Prepaid Items $ 39,844 $ - $ - $ - $ - $ - $ 5,619 $ 45,463 Cemetery Perpetual Care - - - - - - 138,169 138,169 Land Held for Resale - - - - - - 537,000 537,000 Total Nonspendable 39,844 - - - - - 680,788 720,632 Restricted for: Debt Service - - - - - 9,553,857 5,651,219 15,205,076 Special Assessments - - - - - - 417,443 417,443 Grants - - - - 1,718,066 - - 1,718,066 Franchise Fee - - - - - - 375,689 375,689 Cemetery - - - - - - 129,139 129,139 Recycling - - - - - - 11,970 11,970 Law Enforcement - - - - - - 102,047 102,047 E-911 - - - - - - 209,958 209,958 Parks and Recreation - - - - - 5,203 - 5,203 Park Dedication Fees - - - - - - 94,003 94,003 Tax Increment - - - - - - 4,779,336 4,779,336 - - - - 1,718,066 9,559,060 11,770,804 23,047,930 Assigned to: Capital Projects - 13,761,695 - - - - 460,936 14,222,631 Improvement Projects - - - - 2,027,818 3,272,151 8,867,171 14,167,140 Total Assigned - 13,761,695 - - 2,027,818 3,272,151 9,328,107 28,389,771 Unassigned: Budget Stabilization 6,239,620 - - - - - - 6,239,620 Working Capital 15,854,695 - - - - - - 15,854,695 Unassigned 197,872 - (2,306,137) (812,401) - - (3,177,377) (6,098,043) Total Unassigned 22,292,187 - (2,306,137) (812,401) - - (3,177,377) 15,996,272 Total Fund Balance $22,332,031 $13,761,695 $(2,306,137) $ (812,401) $3,745,884 $12,831,211 $18,602,322 $68,154,605 94 Required Supplementary Section City of Eden Prairie, Minnesota Required Supplemental Information Modified Approach for Infrastructure Assets Condition Rating of the City's Street System: Average PCI 2013 78.80% 2010 81.10% 2007 81.30% 2004 80.40% 2001 80.50% Comparison of Needed-to-Actual Maintenance/Preservation: 2014 2013 2012 2011 2010 Budget $2,769,586 $2,767,000 $2,397,000 $2,304,079 $2,280,000 Actual 2,234,331 2,263,758 2,172,757 1,711,894 1,960,670 Difference $ (535,255) $ (503,242) $ (224,243) $ (592,185) $ (319,330) The condition of road pavement is measured using Good Pointe's Icon pavement management system. Each of the pavements in the City of Eden Prairie was visually inspected using the Paver-based Pavement Condition Index (PCI) methodology. The methodology is based on a numeric rating system ranging from 100 for a newly surfaced pavement to 0 for a failed pavement. The condition index is used to classify roads in excellent condition (85-100), very good condition (70-84), good condition (55-69), fair condition (40-54), poor condition (25-39), very poor condition (10-24) and failed condition (0-9). It is the City's policy to maintain an average PCI of 60 percent. 96 City of Eden Prairie, Minnesota Required Supplemental Information Other Post-Employment Benefits Plan Schedule of Funding Progress Unfunded Unfunded Actuarial Actuarial Actuarial Actuarial Liability Fiscal Valuation Accrued Value of Accrued Funded Covered as a % of Year Ended Date Liability Plan Assets Liability Ratio Payroll Payroll 12/31/08 1/1/08 $ 1,781,809 $ - $ 1,781,809 0.0% $ 16,945,552 10.5% 12/31/09 1/1/08 1,781,809 - 1,781,809 0.0% 16,945,552 10.5% 12/31/10 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2% 12/31/11 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2% 12/31/12 1/1/12 2,814,481 - 2,814,481 0.0% 17,746,102 15.9% 12/31/13 1/1/12 2,814,481 - 2,814,481 0.0% 17,746,102 15.9% 12/31/14 1/1/14 3,121,974 - 3,121,974 0.0% 18,585,719 16.8% 97 Combining Fund Statements City of Eden Prairie, Minnesota Nonmajor Governmental Funds Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. Housing Redevelopment Authority (HRA Grant) - This fund accounts for monies received under Title I of the Housing and Community Development Act of 1974 and other related housing activities. Pleasant Hills Cemetery - This fund accounts for the current operations of the City cemetery including maintenance costs and lot sales. Recycling - This fund accounts for monies received from Hennepin County's household waste rebate programs. All dollars received are to be refunded to eligible households within Eden Prairie. 99 City of Eden Prairie, Minnesota Nonmajor Governmental Funds Debt Service Funds Debt service funds are used to account for all financial resources that are restricted, committed, or assigned to expenditures for principal and interest. Open Space Refunding 2003 - This fund accounts for the refunding of the 1994 G.O. Open Space Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to finance the acquisition of land for the City's preservation program. General Obligation Improvement 2003D - This fund accounts for the accumulation of resources needed to repay bonds issued to finance the construction of streets, lateral utilities, and drainage for the Charlson and Hillcrest Construction Projects. The primary sources of repayment on these bonds are special assessments levied on benefited properties. General Obligation Improvement Revolving 2005A - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction projects for the ADC project. General Obligation Bonds 2005C - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction projects for various trails, park improvements and the community center. General Obligation Bonds 2006A - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction projects for various trails, park improvements and the community center. General Obligation Bonds 2006B - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction projects for the new Fire station. 3rd Rink Lease Revenue Bonds 2007A - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction projects for the 3rd Sheet of Ice at the community center. Capital Equipment Notes 2008A - This fund is used to account for the accumulation of tax revenues needed to repay certificates issued to finance the 20/40/15 project, regional radio conversion project and two fire trucks. 100 City of Eden Prairie, Minnesota Nonmajor Governmental Funds Debt Service Funds (Continued) General Obligation Bonds 2008B - This fund is used to account for the accumulation of resources needed to repay bonds issued to finance the construction of streets, lateral utilities, and drainage for the Flying Cloud Drive construction project. The primary sources of repayment on these bonds are special assessments levied on benefited properties. Capital Equipment Notes 2009B - This fund is used to account for the accumulation of tax revenues needed to repay certificates issued to finance the 20/40/15 project and the regional radio conversion project. CIP Refunding Bonds 2009C - This fund accounts for the refunding of the HRA Lease Revenue Facility Bonds for the Fire Station. General Obligation Improvement Bonds 2010A - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to pay the construction costs for the Singletree Lane project. General Obligation Improvement Bonds 2011B - This fund is used to account for the accumulation of tax revenues needed to repay bonds issued to finance the Self Contained Breathing Apparatus Gear for the fire department. General Obligation Refunding 2011C - This fund accounts for the refunding of the G.O. Park Referendum Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to finance construction projects for various trails,park improvements and the community center. General Obligation Refunding 2011D - This fund accounts for the refunding of the G.O. Improvement Revolving Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to finance the construction at 212 and Charleston Road. General Obligation Refunding 2012A - This fund accounts for the refunding of the G.O. Bonds 2005C which accounted for the accumulation of tax revenues needed to repay bonds issued to finance construction projects for various trails,park improvements and the community center. General Obligation Refunding 2012B - This fund accounts for the refunding of the G.O. Bonds 2006B which accounted for the accumulation of tax revenues needed to repay bonds issued to finance construction projects for the new fire station. 101 City of Eden Prairie, Minnesota Nonmajor Governmental Funds Debt Service Funds (Continued) General Obligation Improvement Bonds 2012C- This fund is used to account for the accumulation of special assessments needed to repay bonds issued to finance the Shady Oak Road North project. General Obligation Tax Abatement 2014A - This fund accounts for the accumulation of tax revenues needed to repay bonds issued to finance construction of the Aquatics &Fitness Expansion. Capital Projects Funds Capital projects funds are used to account for all financial resources that are restricted, committed, or assigned to expenditures for capital outlay. Police - This fund accounts for all confiscated money, and / or property obtained through drug-related criminal arrests and compliance fines. The funds are earmarked for expenditures on law enforcement operations. E-911 - This fund accounts for monies received from the State of Minnesota to be used for the E-911 emergency system. Senior Board - This fund was established to account for monies received for Senior Awareness Week. Park Improvement - This fund accounts for the park dedication fees, grants, and other contributions earmarked for expenditure on park acquisition and development. CIP Trails - This fund accounts for the accumulation of resources to be used for capital improvements and maintenance of City trails. CIP Pavement Management - This fund accounts for the accumulation of resources to be used for capital improvements and maintenance of City streets. Economic Development - This fund accounts for money set aside to assist in the redevelopment of the City. Project - This fund accounts for tax increment revenue set aside to assist in the redevelopment of the City. 102 City of Eden Prairie, Minnesota Nonmajor Governmental Funds Capital Projects Funds (Continued) HRA - This fund accounts for the accumulation of resources to be used for economic development projects. Flying Cloud Drive - This fund accounts for proceeds of bonds sold to finance the construction of a three lane road from south of Shady Oak Road to the south end of the Liberty Plaza campus. Transportation - This fund accounts for proceeds of state aid. This revenue is used to finance street improvements. Cable PEG (Public, Educational, and Government)- This fund accounts for the revenues collected from Comcast. These funds will be used for the production of PEG Access programming. Eden Prairie Road - This fund accounts for proceeds of bonds sold to finance the construction of Eden Prairie Road. Eden Prairie Rd Connect to Flying Cloud - This fund accounts for the accumulation of resources to be used for the construction of road from Frederick Place to north of Riley Creek. Homeowners Improvements Area - This fund accounts for the accumulation of resources to be used for Housing Improvements to the Fairway Woods II Condominiums. West 70th Street Extension - This fund accounts for the accumulation of resources to be used for the extension of West 70th from its existing cul-de-sac to Flying Cloud Drive. Permanent Funds Permanent funds are used to account for resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the City's programs that is, for the benefit of the City or its citizens. Historical and Cultural - This fund accumulates revenue from the sale of a book on Eden Prairie's 100- year history. The book was donated to the City by the Eden Prairie Historical Society, with revenues earmarked for expenditure on the preservation of the history of Eden Prairie. Cemetery Perpetual Care - This fund was established to account for funds dedicated for cemetery maintenance in accordance with state statutes. 103 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 1 of 10 December 31,2014 Special Revenue Pleasant HRA Hills Grant Cemetery Recycling Total ASSETS Cash and Investments $ - $ 10,425 $ 13,651 $ 24,076 Receivables Accounts - - - - Interest - 15 - 15 Due from Other Governments 149,640 - - 149,640 Unremitted Taxes - - - - Delinquent Special Assessments - - - - Deferred Special Assessments - - - - Special Deferred Special Assessments - - - - Due from Other Funds - - - - Prepaid Items 130 - - 130 Land Held for Resale - - - - Cash and Investments with Escrow Agent - - - - Total Assets $ 149,770 $ 10,440 $ 13,651 $ 173,861 LIABILITIES Accounts and Contracts Payable $ 92,331 $ 1,922 $ 1,604 $ 95,857 Salaries Payable 1,452 202 77 1,731 Investment Interest Payable - - - - Due to Other Governments 2,250 - - 2,250 Due to Other Funds 53,737 - - 53,737 Unearned Revenue - - - - Total Liabilities 149,770 2,124 1,681 153,575 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - - Total Deferred Inflows of Resources - - - - FUND BALANCES Nonspendable 130 - - 130 Restricted - 8,316 11,970 20,286 Assigned - - - - Unassigned (130) - - (130) Total Fund Balance - 8,316 11,970 20,286 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 149,770 $ 10,440 $ 13,651 $ 173,861 104 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 2 of 10 December 31,2014 Debt Service General General Open Obligation Obligation General General Space Improv. Improv. Obligation Obligation Refunding Bonds Revolving Bonds Bonds 2003 2003D 2005A 2005C 2006A ASSETS Cash and Investments $ - $ - $ 26,696 $ - $ - Receivables Accounts - - - - - Interest - - 150 - - Due from Other Governments - - - - - Unremitted Taxes - - 789 - - Delinquent Special Assessments - - - - - Deferred Special Assessments - - 169,036 - - Special Deferred Special Assessments - - - - - Due from Other Funds - - - - - Prepaid Items - - - - - Land Held for Resale - - - - - Cash and Investments with Escrow Agent - - - - - Total Assets $ - $ - $ 196,671 $ - $ - LIABILITIES Accounts and Contracts Payable $ - $ - $ - $ - $ - Salaries Payable - - - - - Investment Interest Payable - - - - - Due to Other Governments - - - - - Due to Other Funds - - - - - Unearned Revenue - - - - - Total Liabilities - - - - - DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - 169,036 - - Total Deferred Inflows of Resources - - 169,036 - - FUND BALANCES Nonspendable - - - - - Restricted - - 27,635 - - Assigned - - - - - Unassigned - - - - - Total Fund Balance - - 27,635 - - Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ - $ - $ 196,671 $ - $ - 105 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 3 of 10 December 31,2014 Debt Service 3rd Rink General Lease Capital General Capital Obligation Revenue Equip Obligation Equip Bonds Bonds Notes Bonds Notes 2006B 2007A 2008A 2008B 2009B ASSETS Cash and Investments $ 424,025 $ 705 $ 134,584 $ 1,883 $ 77,446 Receivables Accounts - - - - - Interest 6,267 - 34 - 535 Due from Other Governments - - - - - Unremitted Taxes 2,569 - 3,075 - 3,980 Delinquent Special Assessments - - - - - Deferred Special Assessments - - - - - Special Deferred Special Assessments - - - - - Due from Other Funds - - - - - Prepaid Items - - - - - Land Held for Resale - - - - - Cash and Investments with Escrow Agent 2,994,096 98,518 - - - Total Assets $ 3,426,957 $ 99,223 $ 137,693 $ 1,883 $ 81,961 LIABILITIES Accounts and Contracts Payable $ - $ - $ - $ - $ - Salaries Payable - - - - - Investment Interest Payable - 21 - 21 - Due to Other Governments - - - - - Due to Other Funds - - - - - Unearned Revenue - - - - - Total Liabilities - 21 - 21 - DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - - - Total Deferred Inflows of Resources - - - - - FUND BALANCES Nonspendable - - - - - Restricted 3,426,957 99,202 137,693 1,862 81,961 Assigned - - - - - Unassigned - - - - - Total Fund Balance 3,426,957 99,202 137,693 1,862 81,961 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 3,426,957 $ 99,223 $ 137,693 $ 1,883 $ 81,961 106 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 4 of 10 December 31,2014 Debt Service General General General CIP Obligation General Obligation Obligation Refunding Improvement Obligation Refunding Refunding Bonds Bonds Bonds Bonds Bonds 2009C 2010A 2011B 2011C 2011D ASSETS Cash and Investments $ - $ 99,333 $ 32,681 $ 971,405 $ 202,647 Receivables Accounts - - - - - Interest - 161 84 794 285 Due from Other Governments - - - - - Unremitted Taxes - - 695 4,119 - Delinquent Special Assessments - - - - 64 Deferred Special Assessments - 830,199 - - 1,765,757 Special Deferred Special Assessments - - - - 120,762 Due from Other Funds - - - - - Prepaid Items - 400 - 525 525 Land Held for Resale - - - - - Cash and Investments with Escrow Agent - - - - - Total Assets $ - $ 930,093 $ 33,460 $ 976,843 $ 2,090,040 LIABILITIES Accounts and Contracts Payable $ - $ - $ - $ - $ - Salaries Payable - - - - - Investment Interest Payable - - - - - Due to Other Governments - - - - - Due to Other Funds - - - - - Unearned Revenue - - - - - Total Liabilities - - - - - DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - 830,199 - - 1,886,583 Total Deferred Inflows of Resources - 830,199 - - 1,886,583 FUND BALANCES Nonspendable - 400 - 525 525 Restricted - 99,494 33,460 976,318 202,932 Assigned - - - - - Unassigned - - - - - Total Fund Balance - 99,894 33,460 976,843 203,457 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ - $ 930,093 $ 33,460 $ 976,843 $ 2,090,040 107 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 5 of 10 December 31,2014 Debt Service General General General General Obligation Obligation Obligation Obligation Refunding Refunding Improvement Tax Abatement Bonds Bonds Bonds Bonds 2012A 2012B 2012C 2014A Total ASSETS Cash and Investments $ 319,451 $ - $ - $ 117,770 $ 2,408,626 Receivables Accounts - - - - - Interest 409 - - 79 8,798 Due from Other Governments - - - - - Unremitted Taxes 1,475 - - - 16,702 Delinquent Special Assessments - - - - 64 Deferred Special Assessments - - - - 2,764,992 Special Deferred Special Assessments - - - - 120,762 Due from Other Funds 92,093 - - - 92,093 Prepaid Items - - - - 1,450 Land Held for Resale - - - - - Cash and Investments with Escrow Agent - 33,453 - - 3,126,067 Total Assets $ 413,428 $ 33,453 $ - $ 117,849 $ 8,539,554 LIABILITIES Accounts and Contracts Payable $ - $ - $ - $ - $ - Salaries Payable - - - - - Investment Interest Payable - 1 35 - 78 Due to Other Governments - - - - - Due to Other Funds - 1,024 91,069 - 92,093 Unearned Revenue - - - - - Total Liabilities - 1,025 91,104 - 92,171 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - - 2,885,818 Total Deferred Inflows of Resources - - - - 2,885,818 FUND BALANCES Nonspendable - - - - 1,450 Restricted 413,428 32,428 - 117,849 5,651,219 Assigned - - - - - Unassigned - - (91,104) - (91,104) Total Fund Balance 413,428 32,428 (91,104) 117,849 5,561,565 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 413,428 $ 33,453 $ - $ 117,849 $ 8,539,554 108 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 6 of 10 December 31,2014 Capital Projects Senior Park CIP Police E-911 Board Improvement Trails ASSETS Cash and Investments $ 251,395 $ 279,637 $ 16,301 $ 2,362,820 $ - Receivables Accounts 401 - - - - Interest 372 439 20 4,068 - Due from Other Governments - 6,826 - - - Unremitted Taxes - - - 223 - Delinquent Special Assessments - - - - - Deferred Special Assessments - - - - 180,000 Special Deferred Special Assessments - - - - - Due from Other Funds - - - - - Prepaid Items - - - - - Land Held for Resale - - - - - Cash and Investments with Escrow Agent - - - - - Total Assets $ 252,168 $ 286,902 $ 16,321 $ 2,367,111 $ 180,000 LIABILITIES Accounts and Contracts Payable $ 85,620 $ 67 $ - $ 32,333 $ - Salaries Payable 2,840 - - - - Investment Interest Payable - - - - 532 Due to Other Governments - - - - - Due to Other Funds - - - - 247,386 Unearned Revenue - - - 264,657 - Total Liabilities 88,460 67 - 296,990 247,918 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - - 180,000 Total Deferred Inflows of Resources - - - - 180,000 FUND BALANCES Nonspendable - - - - - Restricted 102,047 209,958 - 94,003 - Assigned 61,661 76,877 16,321 1,976,118 - Unassigned - - - - (247,918) Total Fund Balance 163,708 286,835 16,321 2,070,121 (247,918) Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 252,168 $ 286,902 $ 16,321 $ 2,367,111 $ 180,000 109 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 7 of 10 December 31,2014 Capital Projects CIP Economic Pavement Development Project Flying Cloud Management Fund Fund HRA Drive ASSETS Cash and Investments $ 93,057 $ 4,521,942 $ 3,336,232 $ 260,878 $ 452,482 Receivables Accounts 554,513 - - - - Interest 956 7,027 8,711 334 764 Due from Other Governments - - - - - Unremitted Taxes - - - 1,297 - Delinquent Special Assessments - - - - - Deferred Special Assessments - - - - 990,000 Special Deferred Special Assessments - - - - - Due from Other Funds - - 2,978,932 - - Prepaid Items - - - - - Land Held for Resale - 537,000 - - - Cash and Investments with Escrow Agent - - - - - Total Assets $ 648,526 $ 5,065,969 $ 6,323,875 $ 262,509 $ 1,443,246 LIABILITIES Accounts and Contracts Payable $ - $ 9,000 $ 2,569 $ - $ - Salaries Payable - - - 6,320 - Investment Interest Payable - - - - - Due to Other Governments - - 10,501 - - Due to Other Funds - - - - - Unearned Revenue - - - - - Total Liabilities - 9,000 13,070 6,320 - DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - - 990,000 Total Deferred Inflows of Resources - - - - 990,000 FUND BALANCES Nonspendable - 537,000 - - - Restricted 348,279 - 4,779,336 - 417,443 Assigned 300,247 4,519,969 1,531,469 256,189 35,803 Unassigned - - - - - Total Fund Balance 648,526 5,056,969 6,310,805 256,189 453,246 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 648,526 $ 5,065,969 $ 6,323,875 $ 262,509 $ 1,443,246 110 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 8 of 10 December 31,2014 Capital Projects Eden Prairie Rd Eden Connect to Homeowners Cable Prairie Flying Improvements Transportation PEG Road Cloud Area ASSETS Cash and Investments $ 547,096 $ 1,682 $ - $ - $ - Receivables Accounts - 26,011 - - - Interest 954 61 - - - Due from Other Governments 5,966 - - - - Unremitted Taxes - - - - - Delinquent Special Assessments - - - - - Deferred Special Assessments 35,724 - - - 89,909 Special Deferred Special Assessments - - - - - Due from Other Funds - - - - - Prepaid Items - 4,039 - - - Land Held for Resale - - - - - Cash and Investments with Escrow Agent - - - - - Total Assets $ 589,740 $ 31,793 $ - $ - $ 89,909 LIABILITIES Accounts and Contracts Payable $ 8,368 $ - $ 138,383 $ 1,682 $ - Salaries Payable 841 - - - - Investment Interest Payable - - 1,489 57 66 Due to Other Governments - - - - - Due to Other Funds - - 2,470,484 44,716 89,003 Unearned Revenue - - - - - Total Liabilities 9,209 - 2,610,356 46,455 89,069 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments 35,724 - - - 89,909 Total Deferred Inflows of Resources 35,724 - - - 89,909 FUND BALANCES Nonspendable - 4,039 - - - Restricted - 27,410 - - - Assigned 544,807 344 - - - Unassigned - - (2,610,356) (46,455) (89,069) Total Fund Balance 544,807 31,793 (2,610,356) (46,455) (89,069) Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 589,740 $ 31,793 $ - $ - $ 89,909 111 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 9 of 10 December 31,2014 Capital Projects West 70th Street Extension Total ASSETS Cash and Investments $ - $ 12,123,522 Receivables Accounts - 580,925 Interest - 23,706 Due from Other Governments - 12,792 Unremitted Taxes - 1,520 Delinquent Special Assessments - - Deferred Special Assessments - 1,295,633 Special Deferred Special Assessments - - Due from Other Funds - 2,978,932 Prepaid Items - 4,039 Land Held for Resale - 537,000 Cash and Investments with Escrow Agent - - Total Assets $ - $ 17,558,069 LIABILITIES Accounts and Contracts Payable $ 18,733 $ 296,755 Salaries Payable - 10,001 Investment Interest Payable 6 2,150 Due to Other Governments - 10,501 Due to Other Funds 73,606 2,925,195 Unearned Revenue - 264,657 Total Liabilities 92,345 3,509,259 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - 1,295,633 Total Deferred Inflows of Resources - 1,295,633 FUND BALANCES Nonspendable - 541,039 Restricted - 5,978,476 Assigned - 9,319,805 Unassigned (92,345) (3,086,143) Total Fund Balance (92,345) 12,753,177 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ - $ 17,558,069 112 City of Eden Prairie,Minnesota Combining Balance Sheet Nonmajor Governmental Funds Page 10 of 10 December 31,2014 Permanent Fund Cemetery Total Historical Perpetual Nonmajor and Care Governmental Cultural Fund Total Funds ASSETS Cash and Investments $ 8,289 $ 258,587 $ 266,876 $ 14,823,100 Receivables Accounts - - - 580,925 Interest 13 405 418 32,937 Due from Other Governments - - - 162,432 Unremitted Taxes - - - 18,222 Delinquent Special Assessments - - - 64 Deferred Special Assessments - - - 4,060,625 Special Deferred Special Assessments - - - 120,762 Due from Other Funds - - - 3,071,025 Prepaid Items - - - 5,619 Land Held for Resale - - - 537,000 Cash and Investments with Escrow Agent - - - 3,126,067 Total Assets $ 8,302 $ 258,992 $ 267,294 $ 26,538,778 LIABILITIES Accounts and Contracts Payable $ - $ - $ - $ 392,612 Salaries Payable - - - 11,732 Investment Interest Payable - - - 2,228 Due to Other Governments - - - 12,751 Due to Other Funds - - - 3,071,025 Unearned Revenue - - - 264,657 Total Liabilities - - - 3,755,005 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue-Special Assessments - - - 4,181,451 Total Deferred Inflows of Resources - - - 4,181,451 FUND BALANCES Nonspendable - 138,169 138,169 680,788 Restricted - 120,823 120,823 11,770,804 Assigned 8,302 - 8,302 9,328,107 Unassigned - - - (3,177,377) Total Fund Balance 8,302 258,992 267,294 18,602,322 Total Liabilities,Deferred Inflows of Resources,and Fund Balances $ 8,302 $ 258,992 $ 267,294 $ 26,538,778 113 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 1 of 10 For the Year Ended December 31,2014 Special Revenue Pleasant HRA Hills Grant Cemetery Recycling Total REVENUES General Property Taxes $ - $ - $ - $ - Special Assessments - - - - Licenses and Permits - - - - Intergovernmental Revenue 538,549 - 154,636 693,185 Fines and Forfeits - - - - Investment Income(Loss) - 34 - 34 Interest on Escrow Fund - - - - Rental - - - - Other Fees - 10,550 - 10,550 Contributions and Donations - 500 - 500 Miscellaneous - - - - Total Revenues 538,549 11,084 154,636 704,269 EXPENDITURES Current Community Development 535,681 - - 535,681 Police - - - - Public Works - - 187,856 187,856 Parks and Recreation - 11,855 - 11,855 Interest on Interfund Borrowing - - - - Capital Outlay Administration - - - - Community Development - - - - Public Works - - - - Parks and Recreation - - - - Debt Service Principal - - - - Interest - - - - Fiscal Agent Fees - - - - Total Expenditures 535,681 11,855 187,856 735,392 Excess of Revenues Over(Under)Expenditures 2,868 (771) (33,220) (31,123) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - Payment to Refunded Bond Escrow - - - - Sale of Capital Assets - - - - Transfers In - - - - Transfers Out - - - - Total Other Financing Sources(Uses) - - - - Net Change in Fund Balances 2,868 (771) (33,220) (31,123) Fund Balances(Deficit)-Beginning (2,868) 9,087 45,190 51,409 Fund Balances(Deficit)-Ending $ - $ 8,316 $ 11,970 $ 20,286 114 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 2 of 10 For the Year Ended December 31,2014 Debt Service General General Open Obligation Obligation General General Space Improv. Improv. Obligation Obligation Refunding Bonds Revolving Bonds Bonds 2003 2003D 2005A 2005C 2006A REVENUES General Property Taxes $ 39,724 $ - $ 107,994 $ 101,201 $ 354,205 Special Assessments - 57,017 181,715 - - Licenses and Permits - - - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) - - 323 (405) (921) Interest on Escrow Fund - - - - - Rental - - - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous - - - - - Total Revenues 39,724 57,017 290,032 100,796 353,284 EXPENDITURES Current Community Development - - - - - Police - - - - - Public Works - - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing 15 338 - - - Capital Outlay Administration - - - - - Community Development - - - - - Public Works - - - - - Parks and Recreation - - - - - Debt Service Principal 195,000 175,000 270,000 - 585,000 Interest 3,803 3,500 19,390 101,573 99,731 Fiscal Agent Fees - - 350 400 400 Total Expenditures 198,818 178,838 289,740 101,973 685,131 Excess of Revenues Over(Under)Expenditures (159,094) (121,821) 292 (1,177) (331,847) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - (4,920,000) (4,295,000) Sale of Capital Assets - - - - - Transfers In - 243,391 - - - Transfers Out (15,323) - - (310,574) (628,718) Total Other Financing Sources(Uses) (15,323) 243,391 - (5,230,574) (4,923,718) Net Change in Fund Balances (174,417) 121,570 292 (5,231,751) (5,255,565) Fund Balances(Deficit)-Beginning 174,417 (121,570) 27,343 5,231,751 5,255,565 Fund Balances(Deficit)-Ending $ - $ - $ 27,635 $ - $ - 115 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 3 of 10 For the Year Ended December 31,2014 Debt Service 3rd Rink General Lease Capital General Capital Obligation Revenue Equip Obligation Equip Bonds Bonds Notes Bonds Notes 2006B 2007A 2008A 2008B 2009B REVENUES General Property Taxes $ 351,723 $ - $ 421,077 $ - $ 544,923 Special Assessments - - - - - Licenses and Permits - - - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) 775 - 153 - 895 Interest on Escrow Fund 11,853 - - - - Rental - - - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous - - - - - Total Revenues 364,351 - 421,230 - 545,818 EXPENDITURES Current Community Development - - - - - Police - - - - - Public Works - - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing - 44 - 40 - Capital Outlay Administration - - - - - Community Development - - - - - Public Works - - - - - Parks and Recreation - - - - - Debt Service Principal 190,000 70,000 305,000 110,000 645,000 Interest 145,658 58,330 57,549 57,035 26,700 Fiscal Agent Fees 3,500 2,150 3,900 400 400 Total Expenditures 339,158 130,524 366,449 167,475 672,100 Excess of Revenues Over(Under)Expenditures 25,193 (130,524) 54,781 (167,475) (126,282) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - - - Sale of Capital Assets - - - - - Transfers In - 130,000 - 168,000 - Transfers Out - - - - - Total Other Financing Sources(Uses) - 130,000 - 168,000 - Net Change in Fund Balances 25,193 (524) 54,781 525 (126,282) Fund Balances(Deficit)-Beginning 3,401,764 99,726 82,912 1,337 208,243 Fund Balances(Deficit)-Ending $ 3,426,957 $ 99,202 $ 137,693 $ 1,862 $ 81,961 116 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 4 of 10 For the Year Ended December 31,2014 Debt Service General General General CIP Obligation General Obligation Obligation Refunding Improvement Obligation Refunding Refunding Bonds Bonds Bonds Bonds Bonds 2009C 2010A 2011E 2011C 2011D REVENUES General Property Taxes $ 198,154 $ - $ 95,213 $ 380,691 $ - Special Assessments - 123,028 - - - Licenses and Permits - - - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) 566 359 184 2,626 17 Interest on Escrow Fund - - - - - Rental - - - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous - - - - - Total Revenues 198,720 123,387 95,397 383,317 17 EXPENDITURES Current Community Development - - - - - Police - - - - - Public Works - - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing - - - - - Capital Outlay Administration - - - - - Community Development - - - - - Public Works - - - - - Parks and Recreation - - - - - Debt Service Principal 295,000 70,000 85,000 - 15,000 Interest 7,375 33,460 7,438 67,783 39,838 Fiscal Agent Fees 400 400 525 525 525 Total Expenditures 302,775 103,860 92,963 68,308 55,363 Excess of Revenues Over(Under)Expenditures (104,055) 19,527 2,434 315,009 (55,346) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - - - Sale of Capital Assets - - - - - Transfers In - - - 628,718 502,935 Transfers Out (32,946) - - - (243,391) Total Other Financing Sources(Uses) (32,946) - - 628,718 259,544 Net Change in Fund Balances (137,001) 19,527 2,434 943,727 204,198 Fund Balances(Deficit)-Beginning 137,001 80,367 31,026 33,116 (741) Fund Balances(Deficit)-Ending $ - $ 99,894 $ 33,460 $ 976,843 $ 203,457 117 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 5 of 10 For the Year Ended December 31,2014 Debt Service General General General General Obligation Obligation Obligation Obligation Refunding Refunding Improvement Tax Abatement Bonds Bonds Bonds Bonds 2012A 2012B 2012C 2014A Total REVENUES General Property Taxes $ 161,971 $ - $ - $ - $ 2,756,876 Special Assessments - - - - 361,760 Licenses and Permits - - - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) 1,315 - - 249 6,136 Interest on Escrow Fund - - - - 11,853 Rental - - - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous - - - - - Total Revenues 163,286 - - 249 3,136,625 EXPENDITURES Current Community Development - - - - - Police - - - - - Public Works - - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing - 4 461 - 902 Capital Outlay Administration - - - - - Community Development - - - - - Public Works - - - - - Parks and Recreation - - - - - Debt Service Principal - - - - 3,010,000 Interest 118,856 66,906 205,000 - 1,119,925 Fiscal Agent Fees 525 525 750 750 16,425 Total Expenditures 119,381 67,435 206,211 750 4,147,252 Excess of Revenues Over(Under)Expenditures 43,905 (67,435) (206,211) (501) (1,010,627) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - 118,350 118,350 Payment to Refunded Bond Escrow - - - - (9,215,000) Sale of Capital Assets - - - - - Transfers In 310,574 - - - 1,983,618 Transfers Out - - - - (1,230,952) Total Other Financing Sources(Uses) 310,574 - - 118,350 (8,343,984) Net Change in Fund Balances 354,479 (67,435) (206,211) 117,849 (9,354,611) Fund Balances(Deficit)-Beginning 58,949 99,863 115,107 - 14,916,176 Fund Balances(Deficit)-Ending $ 413,428 $ 32,428 $ (91,104) $ 117,849 $ 5,561,565 118 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 6 of 10 For the Year Ended December 31,2014 Capital Projects Senior Park CIP Police E-911 Board Improvement Trails REVENUES General Property Taxes $ - $ - $ - $ - $ - Special Assessments - - - - 27,218 Licenses and Permits - - - - - Intergovernmental Revenue - 81,917 - - - Fines and Forfeits 15,200 - - - - Investment Income(Loss) 781 882 45 7,907 - Interest on Escrow Fund - - - - - Rental - - - - - Other Fees - - - 403,476 - Contributions and Donations - - 9,898 23,415 - Miscellaneous 73,894 - 1,657 - - Total Revenues 89,875 82,799 11,600 434,798 27,218 EXPENDITURES Current Community Development - - - - - Police 144,022 102,223 - - - Public Works - - - - - Parks and Recreation - - 3,839 - - Interest on Interfund Borrowing - - - - 1,471 Capital Outlay Administration - - - - - Community Development - - - - - Public Works - - - - 246,977 Parks and Recreation - - - 575,358 - Debt Service Principal - - - - - Interest - - - - - Fiscal Agent Fees - - - 2,700 - Total Expenditures 144,022 102,223 3,839 578,058 248,448 Excess of Revenues Over(Under)Expenditures (54,147) (19,424) 7,761 (143,260) (221,230) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - - - Sale of Capital Assets - - - - - Transfers In - - - 36,323 250,000 Transfers Out - - (1,295) - - Total Other Financing Sources(Uses) - - (1,295) 36,323 250,000 Net Change in Fund Balances (54,147) (19,424) 6,466 (106,937) 28,770 Fund Balances(Deficit)-Beginning 217,855 306,259 9,855 2,177,058 (276,688) Fund Balances(Deficit)-Ending $ 163,708 $ 286,835 $ 16,321 $ 2,070,121 $ (247,918) 119 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 7 of 10 For the Year Ended December 31,2014 Capital Projects CIP Economic Pavement Development Project Flying Cloud Mgmt Fund Fund HRA Drive REVENUES General Property Taxes $ - $ - $ 3,070,936 $ 198,174 $ - Special Assessments - - - - 178,753 Licenses and Permits 2,086,476 - - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) 2,287 14,510 18,894 704 1,592 Interest on Escrow Fund - - - - - Rental - 66,493 - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous 24,000 - - - - Total Revenues 2,112,763 81,003 3,089,830 198,878 180,345 EXPENDITURES Current Community Development - 54,182 2,242,481 187,723 - Police - - - - - Public Works - - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing - - - - - Capital Outlay Administration - - - - - Community Development - - - - - Public Works 1,929,156 - - - - Parks and Recreation - - - - - Debt Service Principal - - - - - Interest - - - - - Fiscal Agent Fees - - - - - Total Expenditures 1,929,156 54,182 2,242,481 187,723 - Excess of Revenues Over(Under)Expenditures 183,607 26,821 847,349 11,155 180,345 OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - - - Sale of Capital Assets - 23,952 - - - Transfers In - - - - - Transfers Out - - - - (168,000) Total Other Financing Sources(Uses) - 23,952 - - (168,000) Net Change in Fund Balances 183,607 50,773 847,349 11,155 12,345 Fund Balances(Deficit)-Beginning 464,919 5,006,196 5,463,456 245,034 440,901 Fund Balances(Deficit)-Ending $ 648,526 $ 5,056,969 $ 6,310,805 $ 256,189 $ 453,246 120 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 8 of 10 For the Year Ended December 31,2014 Capital Projects Eden Prairie Rd Eden Connect to Homeowners Cable Prairie Flying Improvements Transportation PEG Road Cloud Area REVENUES General Property Taxes $ - $ - $ - $ - $ - Special Assessments 41,586 - - - 31,019 Licenses and Permits - 104,784 - - - Intergovernmental Revenue - - - - - Fines and Forfeits - - - - - Investment Income(Loss) 1,485 86 - - - Interest on Escrow Fund - - - - - Rental - - - - - Other Fees - - - - - Contributions and Donations - - - - - Miscellaneous 92,016 - - - - Total Revenues 135,087 104,870 - - 31,019 EXPENDITURES Current Community Development - - - - - Police - - - - - Public Works 50,047 - - - - Parks and Recreation - - - - - Interest on Interfund Borrowing - - 4,180 182 209 Capital Outlay Administration - 142,338 - - - Community Development - - - - 119,879 Public Works 210,227 - 2,199,330 25,258 - Parks and Recreation - - - - - Debt Service Principal - - - - - Interest - - - - - Fiscal Agent Fees - - - - - Total Expenditures 260,274 142,338 2,203,510 25,440 120,088 Excess of Revenues Over(Under)Expenditures (125,187) (37,468) (2,203,510) (25,440) (89,069) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - - - Payment to Refunded Bond Escrow - - - - - Sale of Capital Assets - - - - - Transfers In - - - - - Transfers Out - - - - - Total Other Financing Sources(Uses) - - - - - Net Change in Fund Balances (125,187) (37,468) (2,203,510) (25,440) (89,069) Fund Balances(Deficit)-Beginning 669,994 69,261 (406,846) (21,015) - Fund Balances(Deficit)-Ending $ 544,807 $ 31,793 $ (2,610,356) $ (46,455) $ (89,069) 121 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 9 of 10 For the Year Ended December 31,2014 Capital Projects West 70th Street Extension Total REVENUES General Property Taxes $ - $ 3,269,110 Special Assessments - 278,576 Licenses and Permits - 2,191,260 Intergovernmental Revenue - 81,917 Fines and Forfeits - 15,200 Investment Income(Loss) - 49,173 Interest on Escrow Fund - - Rental - 66,493 Other Fees - 403,476 Contributions and Donations - 33,313 Miscellaneous - 191,567 Total Revenues - 6,580,085 EXPENDITURES Current Community Development - 2,484,386 Police - 246,245 Public Works - 50,047 Parks and Recreation - 3,839 Interest on Interfund Borrowing 19 6,061 Capital Outlay Administration - 142,338 Community Development - 119,879 Public Works 92,326 4,703,274 Parks and Recreation - 575,358 Debt Service Principal - - Interest - - Fiscal Agent Fees - 2,700 Total Expenditures 92,345 8,334,127 Excess of Revenues Over(Under)Expenditures (92,345) (1,754,042) OTHER FINANCING SOURCES(USES) Issuance of Debt - - Payment to Refunded Bond Escrow - - Sale of Capital Assets - 23,952 Transfers In - 286,323 Transfers Out - (169,295) Total Other Financing Sources(Uses) - 140,980 Net Change in Fund Balances (92,345) (1,613,062) Fund Balances(Deficit)-Beginning - 14,366,239 Fund Balances(Deficit)-Ending $ (92,345) $ 12,753,177 122 City of Eden Prairie,Minnesota Combining Statement of Revenues, Expenditures,and Changes in Fund Balances Nonmajor Governmental Funds Page 10 of 10 For the Year Ended December 31,2014 Permanent Fund Cemetery Total Historical Perpetual Nonmajor and Care Governmental Cultural Fund Total Funds REVENUES General Property Taxes $ - $ - $ - $ 6,025,986 Special Assessments - - - 640,336 Licenses and Permits - - - 2,191,260 Intergovernmental Revenue - - - 775,102 Fines and Forfeits - - - 15,200 Investment Income(Loss) 26 835 861 56,204 Interest on Escrow Fund - - - 11,853 Rental - - - 66,493 Other Fees 499 1,400 1,899 415,925 Contributions and Donations - - - 33,813 Miscellaneous - - - 191,567 Total Revenues 525 2,235 2,760 10,423,739 EXPENDITURES Current Community Development - - - 3,020,067 Police - - - 246,245 Public Works - - - 237,903 Parks and Recreation - - - 15,694 Interest on Interfund Borrowing - - - 6,963 Capital Outlay Administration - - - 142,338 Community Development - - - 119,879 Public Works - - - 4,703,274 Parks and Recreation - - - 575,358 Debt Service Principal - - - 3,010,000 Interest - - - 1,119,925 Fiscal Agent Fees - - - 19,125 Total Expenditures - - - 13,216,771 Excess of Revenues Over(Under)Expenditures 525 2,235 2,760 (2,793,032) OTHER FINANCING SOURCES(USES) Issuance of Debt - - - 118,350 Payment to Refunded Bond Escrow - - - (9,215,000) Sale of Capital Assets - - - 23,952 Transfers In - - - 2,269,941 Transfers Out - - - (1,400,247) Total Other Financing Sources(Uses) - - - (8,203,004) Net Change in Fund Balances 525 2,235 2,760 (10,996,036) Fund Balances(Deficit)-Beginning 7,777 256,757 264,534 29,598,358 Fund Balances(Deficit)-Ending $ 8,302 $ 258,992 $ 267,294 $ 18,602,322 123 City of Eden Prairie, Minnesota Internal Service Funds Internal Service Funds Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Health & Benefits — This fund accounts for the activities pertaining to health, dental, life and disability insurance. This fund also accounts for the employer's portion of pension, FICA and medicare contributions. Severance — This fund accounts for the payment of unused personal time off for governmental fund employees. Workers Compensation — This fund accounts for the costs associated with workers' compensation. Revenues are primarily charges to other funds, interest earnings and insurance checks. Expenditures will consist of insurance premiums. Property Insurance — This fund accounts for the costs associated with the City's property and casualty insurance program. Revenues are primarily charges to other funds and interest earnings. Expenditures will consist of insurance premiums. Facilities — This fund accounts for the costs associated with maintaining city owned buildings. Revenues are primarily charges to other funds and interest earnings. Fleet — These funds account for the costs associated with maintaining machinery and equipment for the City. Revenues are primarily charges to other funds and interest earnings. Information Technology — These funds account for the costs associated with maintaining and upgrading the network, computer infrastructure and communications service technologies that support the City's mission-critical operations. Revenues are primarily charges to other funds and interest earnings. 124 City of Eden Prairie, Minnesota Internal Service Funds Combining Statement of Net Position December 31,2014 Health& Workers Property Benefits Severance Compensation Insurance ASSETS Current Assets Cash and Investments $ 615,338 $ 1,436,714 $ 83,689 $ 30,087 Receivables Accounts 1,743 - - 2,689 Interest 779 2,476 226 - Due From Other Governments 2,389 - - - Inventory - - - - Prepaid Items 259,432 - 116,896 85,720 Total Current Assets 879,681 1,439,190 200,811 118,496 Noncurrent Assets: Capital Assets Property, Plant and Equipment - - - - Less Accumulated Depreciation - - - - Total Noncurrent Assets - - - - Total Assets $ 879,681 $ 1,439,190 $ 200,811 $ 118,496 LIABILITIES Current Liabilities: Accounts Payable $ 77,561 $ - $ 5,815 $ 4,684 Salaries Payable - 2,154 1,786 1,786 Investment Interest Payable - - - 34 Due to Other Governments 299,134 - - - Unearned Revenue - - - - Current Portion of Compensated Absences - 929,703 - - Total Current Liabilities 376,695 931,857 7,601 6,504 Noncurrent Liabilities: NetOPEB 1,062,859 - 3,328 3,328 Compensated Absences - 951,044 - - Total Noncurrent Liabilities 1,062,859 951,044 3,328 3,328 Total Liabilities 1,439,554 1,882,901 10,929 9,832 Net Position Net Investment in Capital Assets - - - - Unrestricted (559,873) (443,711) 189,882 108,664 Total Net Position (559,873) (443,711) 189,882 108,664 Total Liabilities and Net Position $ 879,681 $ 1,439,190 $ 200,811 $ 118,496 125 City of Eden Prairie, Minnesota Internal Service Funds Combining Statement of Net Position December 31,2014 Information Facilities Fleet Technology Total ASSETS Current Assets Cash and Investments $ 1,560,648 $ 1,924,112 $ 643,463 $ 6,294,051 Receivables Accounts 4,789 920 - 10,141 Interest 2,639 2,994 1,156 10,270 Due From Other Governments 22,726 - - 25,115 Inventory - 109,160 - 109,160 Prepaid Items 1,325 1,500 28,234 493,107 Total Current Assets 1,592,127 2,038,686 672,853 6,941,844 Noncurrent Assets: Capital Assets Property, Plant and Equipment 3,152,414 3,234,011 336,331 6,722,756 Less Accumulated Depreciation (417,556) (1,011,758) (58,954) (1,488,268) Total Noncurrent Assets 2,734,858 2,222,253 277,377 5,234,488 Total Assets $ 4,326,985 $ 4,260,939 $ 950,230 $ 12,176,332 LIABILITIES Current Liabilities: Accounts Payable $ 266,468 $ 311,881 $ 150,024 $ 816,433 Salaries Payable 39,023 18,962 22,606 86,317 Investment Interest Payable - - - 34 Due to Other Governments - 1,259 2,343 302,736 Unearned Revenue 13,326 - - 13,326 Current Portion of Compensated Absences - - - 929,703 Total Current Liabilities 318,817 332,102 174,973 2,148,549 Noncurrent Liabilities: Net OPEB 48,779 27,900 25,760 1,171,954 Compensated Absences - - - 951,044 Total Noncurrent Liabilities 48,779 27,900 25,760 2,122,998 Total Liabilities 367,596 360,002 200,733 4,271,547 Net Position Net Investment in Capital Assets 2,734,858 2,222,253 277,377 5,234,488 Unrestricted 1,224,531 1,678,684 472,120 2,670,297 Total Net Position 3,959,389 3,900,937 749,497 7,904,785 Total Liabilities and Net Position $ 4,326,985 $ 4,260,939 $ 950,230 $ 12,176,332 126 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Revenues Expenses and Changes in Net Position For the Year Ended December 31,2014 Health& Workers Property Benefits Severance Compensation Insurance OPERATING REVENUE Charges for Services $ 5,078,909 $ 7,507 $ 629,564 $ 622,853 Rental - - - - Total Operating Revenues 5,078,909 7,507 629,564 622,853 OPERATING EXPENSE Personal Services 2,919,217 195,000 36,017 36,017 Supplies Supplies - - - - Motor Fuel - - - - Tires - - - - Contractual Services Contractual Services 28,347 - 2,024 1,347 Insurance 2,321,648 - 658,485 602,898 Janitorial Services/Cleaning Supplies - - - - LOGIS - - - - Licenses, Permits,Taxes - - - - Repairs and Maintenance - - - - Utilities - - - - Total Operating Expenses 5,269,212 195,000 696,526 640,262 Operating Income(Loss)Before Depreciation (190,303) (187,493) (66,962) (17,409) Depreciation - - - - Operating Income(Loss)Before Nonoperating Revenue/Expense (190,303) (187,493) (66,962) (17,409) NONOPERATING REVENUE(EXPENSE) Investment Income 1,455 4,810 452 (156) Gain/Loss on Disposition of Capital Assets - - - - Miscellaneous 6,649 - 13,544 104,042 Total Nonoperating Revenues(Expenses) 8,104 4,810 13,996 103,886 Change in Net Position (182,199) (182,683) (52,966) 86,477 Net Position-Beginning (377,674) (261,028) 242,848 22,187 Net Position-Ending $ (559,873) $ (443,711) $ 189,882 $ 108,664 127 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Revenues Expenses and Changes in Net Position For the Year Ended December 31,2014 Information Facilities Fleet Technology Total OPERATING REVENUE Charges for Services $ 4,343,081 $ 2,516,156 $ 2,022,862 $ 15,220,932 Rental 354,097 - - 354,097 Total Operating Revenues 4,697,178 2,516,156 2,022,862 15,575,029 OPERATING EXPENSE Personal Services 942,695 518,871 579,668 5,227,485 Supplies Supplies 43,013 87,246 346,053 476,312 Motor Fuel 8,997 562,988 - 571,985 Tires - 61,874 - 61,874 Contractual Services Contractual Services 1,427,147 6,897 227,646 1,693,408 Insurance - - - 3,583,031 Janitorial Services/Cleaning Supplies 801,474 - - 801,474 LOGIS - - 418,106 418,106 Licenses, Permits,Taxes 201,678 2,952 - 204,630 Repairs and Maintenance 185,877 395,440 399,248 980,565 Utilities 1,171,540 2,829 23,486 1,197,855 Total Operating Expenses 4,782,421 1,639,097 1,994,207 15,216,725 Operating Income(Loss)Before Depreciation (85,243) 877,059 28,655 358,304 Depreciation 132,359 548,672 38,112 719,143 Operating Income(Loss)Before Nonoperating Revenue/Expense (217,602) 328,387 (9,457) (360,839) NONOPERATING REVENUE(EXPENSE) Investment Income 4,329 6,484 2,486 19,860 Gain/Loss on Disposition of Capital Assets 10,000 110,660 - 120,660 Miscellaneous 3,234 29,913 12,253 169,635 Total Nonoperating Revenues(Expenses) 17,563 147,057 14,739 310,155 Change in Net Position (200,039) 475,444 5,282 (50,684) Net Position-Beginning 4,159,428 3,425,493 744,215 7,955,469 Net Position-Ending $ 3,959,389 $ 3,900,937 $ 749,497 $ 7,904,785 128 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31,2014 Health& Workers Property Benefits Severance Compensation Insurance CASH FLOWS FROM OPERATING ACTIVITIES Receipts From Customers $ 5,088,998 $ 7,507 $ 629,564 $ 620,164 Payments to Vendors (2,372,707) - (678,136) (611,904) Payments to Employees (2,744,691) (158,794) (35,052) (35,052) Other Receipts 6,649 - 13,544 104,042 Net Cash Provided(Used)By Operating Activities (21,751) (151,287) (70,080) 77,250 CASH FLOWS FROM INVESTING ACTIVITIES Investment Income 1,594 5,083 466 (82) Net Cash Provided(Used)By Investing Activities 1,594 5,083 466 (82) CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Payments From Other Funds - - 47,081 - Payments to Other Funds - - - (47,081) Transfers In - - - - Transfers(Out) - - - - Net Cash Provided(Used)By Noncapital Financing Activities - - 47,081 (47,081) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES Acquisition and Construction of Capital Assets - - - - Proceeds From Sale of Equipment - - - - Net Cash Provided(Used)By Capital and Related Financing Activities - - - - Net Increase(Decrease)in Cash and Cash Equivalents (20,157) (146,204) (22,533) 30,087 Cash and Cash Equivalents,January 1 635,495 1,582,918 106,222 - Cash and Cash Equivalents,December 31 $ 615,338 $ 1,436,714 $ 83,689 $ 30,087 129 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31,2014 Page 1 of 2 Information Facilities Fleet Technology Total CASH FLOWS FROM OPERATING ACTIVITIES Receipts From Customers $ 4,351,532 $ 2,516,164 $ 2,022,862 $ 15,236,791 Payments to Vendors (4,096,815) (905,078) (1,331,571) (9,996,211) Payments to Employees (936,657) (522,205) (572,968) (5,005,419) Other Receipts 354,097 - - 478,332 Net Cash Provided(Used)By Operating Activities (327,843) 1,088,881 118,323 713,493 CASH FLOWS FROM INVESTING ACTIVITIES Investment Income 5,319 6,232 2,403 21,015 Net Cash Provided(Used)By Investing Activities 5,319 6,232 2,403 21,015 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Payments From Other Funds - - - 47,081 Payments to Other Funds - - - (47,081) Transfers In - - - - Transfers(Out) - - - - Net Cash Provided(Used)By Noncapital Financing Activities - - - - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITES Acquisition and Construction of Capital Assets (47,244) (1,129,567) (180,993) (1,357,804) Proceeds From Sale of Equipment 10,000 110,660 - 120,660 Net Cash Provided(Used)By Capital and Related Financing Activities (37,244) (1,018,907) (180,993) (1,237,144) Net Increase(Decrease)in Cash and Cash Equivalents (359,768) 76,206 (60,267) (502,636) Cash and Cash Equivalents,January 1 1,920,416 1,847,906 703,730 6,796,687 Cash and Cash Equivalents,December 31 $ 1,560,648 $ 1,924,112 $ 643,463 $ 6,294,051 130 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31,2014 Health& Workers Property Benefits Severance Compensation Insurance RECONCILIATION OF OPERATING INCOME (LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES: Operating Income(Loss) $ (190,303) $ (187,493) $ (66,962) $ (17,409) Adjustments to Reconcile Operating Income(Loss) to Net Cash Provided(Used)by Operating Activities: Depreciation - - - - Miscellaneous 6,649 - 13,544 104,042 (Increase)Decrease in Assets: Accounts Receivable 10,089 - - (2,689) Due From Other Funds - - 47,081 - Due From Other Governments (2,389) - - - Inventory - - - - Prepaid Items (16,473) - (23,132) (11,087) Increase(Decrease)in Liabilities: Accounts Payable (9,149) - 5,505 3,428 Salaries Payable - 2,154 449 449 Due to Other Governments 5,299 - - - Due to Other Funds - - - (47,081) Unearned Revenue - - -Net Other Post Employment Benefits 174,526 - 516 516 Compensated Absences - 34,052 - - Net Cash Provided(Used)by Operating Activities $ (21,751) $ (151,287) $ (22,999) $ 30,169 131 City of Eden Prairie,Minnesota Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31,2014 Page 2 of 2 Information Facilities Fleet Technology Total RECONCILIATION OF OPERATING INCOME (LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES: Operating Income(Loss) $ (217,602) $ 328,387 $ (9,457) $ (360,839) Adjustments to Reconcile Operating Income(Loss) to Net Cash Provided(Used)by Operating Activities: Depreciation 132,359 548,672 38,112 719,143 Miscellaneous 3,234 29,913 12,253 169,635 (Increase)Decrease in Assets: Accounts Receivable 325 8 - 7,733 Due From Other Funds - - - 47,081 Due From Other Governments (22,726) - - (25,115) Inventory - (1,994) - (1,994) Prepaid Items (1,325) - (9,628) (61,645) Increase(Decrease)in Liabilities: Accounts Payable (236,024) 188,879 80,530 33,169 Salaries Payable 5,660 (3,333) 4,930 10,309 Due to Other Governments (248) (1,650) (187) 3,214 Due to Other Funds - - - (47,081) Unearned Revenue 8,126 - - 8,126 Net Other Post Employment Benefits 378 (1) 1,770 177,705 Compensated Absences - - - 34,052 Net Cash Provided(Used)by Operating Activities $ (327,843) $ 1,088,881 $ 118,323 $ 713,493 132 City of Eden Prairie, Minnesota Agency Funds Agency Funds Agency funds are used to account for assets held by the government as an agent for individuals, private organizations, other governments, or other funds. Escrow - This fund is used to account for various deposits (mainly contractor's deposits to guarantee payment of special assessments for water, sewer, streets and other improvements) required by the City. This fund is also used for accumulating donations and other contributions for specific purposes. WAFTA — This fund accounts for the collection and remittance of expenses pertaining to the fire training facility owned by 11 member cities. MCES - This fund accounts for the collection and remittance of sewer availability charges to the Metropolitan Council Environmental Services. 133 City of Eden Prairie, Minnesota Agency Funds Combining Statement of Fiduciary Net Position December 31,2014 Escrow 2014 Fund WAFTA MCES Total ASSETS Cash and Investments $ 1,151,603 $ 150,725 $ 17,395 $ 1,319,723 Accounts Receivable 7,549 - - 7,549 Total Assets $ 1,159,152 $ 150,725 $ 17,395 $ 1,327,272 LIABILITIES Accounts Payable $ 1,159,089 $ - $ - $ 1,159,089 Due to Other Governments 63 150,725 17,395 168,183 Total Liabilities $ 1,159,152 $ 150,725 $ 17,395 $ 1,327,272 134 City of Eden Prairie,Minnesota Agency Funds Combining Statement of Changes in Assets and Liabilities For the Year Ended December 31,2014 Balance Balance January 1 December 31 2014 Additions Deductions 2014 Escrow Assets Cash and Investments $ 1,179,045 $ 2,276,356 $ 2,303,798 $ 1,151,603 Accounts Receivable 11,445 4,584 8,480 7,549 Due from Other Governments 1,284 - 1,284 - Total Assets $ 1,191,774 $ 2,280,940 $ 2,313,562 $ 1,159,152 Liabilities Accounts Payable $ 1,191,774 $ 748,227 $ 780,912 $ 1,159,089 Due to Other Governments - 63 - 63 Total Liabilities $ 1,191,774 $ 748,290 $ 780,912 $ 1,159,152 WAFTA Assets Cash and Investments $ 130,585 $ 175,533 $ 155,393 $ 150,725 Accounts Receivable 22,000 22,000 - Total Assets $ 130,585 $ 197,533 $ 177,393 $ 150,725 Liabilities Accounts Payable $ - $ 2,512 $ 2,512 $ - Due to Other Governments 130,585 22,652 2,512 150,725 Total Liabilities $ 130,585 $ 25,164 $ 5,024 $ 150,725 MCES Assets Cash and Investments $ 77,920 $ 557,011 $ 617,536 $ 17,395 Total Assets $ 77,920 $ 557,011 $ 617,536 $ 17,395 Liabilities Due to Other Governments $ 77,920 $ 970,035 $ 1,030,560 $ 17,395 Total Liabilities $ 77,920 $ 970,035 $ 1,030,560 $ 17,395 Totals-All Agency Funds Assets Cash and Investments $ 1,387,550 $ 3,008,900 $ 3,076,727 $ 1,319,723 Accounts Receivable 11,445 4,584 8,480 7,549 Due from Other Funds 1,284 - 1,284 - Total Assets $ 1,400,279 $ 3,013,484 $ 3,086,491 $ 1,327,272 Liabilities Accounts Payable $ 1,191,774 $ 750,739 $ 783,424 $ 1,159,089 Due to Other Governments 208,505 992,750 1,033,072 168,183 Total Liabilities $ 1,400,279 $ 1,743,489 $ 1,816,496 $ 1,327,272 135 Statistical City of Eden Prairie, Minnesota Statistical Section (Unaudited) This part of the City of Eden Prairie's comprehensive annual financial report presents detailed information as a context for understanding this year's financial statements, note disclosures, and supplementary information. This information has not been audited by the independent auditor. Contents Page Financial Trends 138-143 These tables contain trend information that may assist the reader in assessing the City's current financial performance by placing it in historical perspective. Revenue Capacity 144-147 These tables contain information that may assist the reader in assessing the viability of the City's most significant"own-source" revenue,the property tax. Debt Capacity 148-151 These tables present information that may assist the reader in analyzing the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. Demographic and Economic Information 152-160 These tables offer economic and demographic indicators that are commonly used for financial analysis and that can increase one's understanding of the City's present and ongoing financial status. Operating Information 161-162 These tables contain service and infrastructure indicators that can increase one's understanding of how the information in the City's financial statements relates to the services the City provides and the activities it performs. Source: Unless otherwise noted,the information in these tables is derived from the comprehensive annual financial reports for the relevant year. The City implemented GASB Statement No. 34 in calendar year 2003; schedules presenting government-wide information include information beginning in that year. 137 City of Eden Prairie, Minnesota Government-wide Net Position by Category (accrual basis of accounting) Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 GOVERNMENTAL ACTIVITIES Net Investment in Capital Assets $ 135,346,250 $ 133,041,891 $ 155,494,482 $ 162,522,110 $ 165,578,857 $ 169,874,219 $ 178,022,468 $ 182,115,707 $ 177,981,232 $ 181,975,764 Restricted 6,225,359 6,298,693 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 Unrestricted 50,144,555 64,133,581 53,052,529 56,235,986 49,907,035 50,954,497 48,843,723 55,746,593 57,276,140 60,320,608 Governmental Activities Net Position 191,716,164 203,474,165 214,637,531 224,989,968 224,956,386 229,711,670 236,056,982 245,186,999 241,433,146 256,069,926 BUSINESS-TYPE ACTIVITIES Net Investment in Capital Assets 141,987,088 140,872,743 142,849,627 143,504,412 142,093,191 138,307,152 138,397,769 134,140,863 132,801,426 131,144,305 Unrestricted 11,466,456 10,575,056 9,249,768 7,050,651 6,301,188 5,224,848 9,452,826 12,357,974 15,634,317 14,438,525 Business-Type Activities Net Position 153,453,544 151,447,799 152,099,395 150,555,063 148,394,379 143,532,000 147,850,595 146,498,837 148,435,743 145,582,830 PRIMARY GOVERNMENT Net Investment in Capital Assets 277,333,338 273,914,634 298,344,109 306,026,522 307,672,048 308,181,371 316,420,237 316,256,570 310,782,658 313,120,069 Restricted 6,225,359 6,298,693 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699 6,175,774 13,773,554 Unrestricted 61,611,011 74,708,637 62,302,297 63,286,637 56,208,223 56,179,345 58,296,549 68,104,567 72,910,457 74,759,133 Primary Government Net Position $ 345,169,708 $ 354,921,964 $ 366,736,926 $ 375,545,031 $ 373,350,765 $ 373,243,670 $ 383,907,577 $ 391,685,836 $ 389,868,889 $ 401,652,756 138 City of Eden Prairie, Minnesota Changes in Net Position-Total (accrual basis of accounting) Last Ten Years Source 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 EXPENSES Governmental Activities $ 38,130,927 $ 38,902,477 $ 41,926,473 $ 45,881,058 $ 47,397,022 $ 45,701,477 $ 45,294,566 $ 49,206,494 $ 58,843,210 $ 57,169,862 Business-type Activities 22,121,630 22,634,036 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 Total Expenses 60,252,557 61,536,513 66,694,824 71,146,969 72,996,686 72,440,549 72,825,067 78,760,317 88,535,334 86,990,285 PROGRAM REVENUES Governmental Activities 18,214,641 14,693,423 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,844,879 Business-type Activities 22,408,032 21,513,949 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 Total Program Revenues 40,622,673 36,207,372 40,914,632 39,939,482 36,477,104 36,686,327 40,649,689 49,947,649 49,492,430 62,180,023 Net(Expense)Revenue (19,629,884) (25,329,141) (25,780,192) (31,207,487) (36,519,582) (35,754,222) (32,175,378) (28,812,668) (39,042,904) (24,810,262) GENERAL REVENUES AND TRANSFERS Governmental Activities 30,718,677 35,967,055 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 Business-type Activities (620,361) (405,749) (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) Total General Revenues and Transfers 30,098,316 35,561,306 37,595,154 40,015,592 34,325,316 35,647,127 35,623,164 36,590,927 37,225,957 36,594,129 Change in Net Position $ 10,468,432 $ 10,232,165 $ 11,814,962 $ 8,808,105 $ (2,194,266)$ (107,095)$ 3,447,786 $ 7,778,259 $ (1,816,947)$ 11,783,867 139 City of Eden Prairie, Minnesota Changes in Net Position-Governmental Activities (accrual basis of accounting) Last Ten Years SOURCES 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 EXPENSES General Government $ 13,375,941 $ 14,280,765 $ 14,424,872 $ 15,308,258 $ 9,506,104 $ 9,183,334 $ 9,263,991 $ - $ - $ - Administration - - - - - - - 4,008,338 5,854,425 4,921,044 Community Development - - - - - - - 6,251,288 5,678,694 5,368,762 Public Safety 12,102,614 11,713,095 13,883,325 15,808,506 19,346,668 17,985,648 17,538,536 - - - Police - - - - - - - 12,413,470 12,846,206 13,534,150 Fire - - - - - - - 5,646,926 5,724,342 6,093,772 Public Works 6,810,846 7,313,935 5,960,154 7,048,819 8,128,507 7,522,749 7,665,875 8,226,283 16,288,862 13,321,459 Parks and Recreation 4,949,620 4,396,128 6,087,328 6,212,450 8,606,431 9,769,235 9,617,076 10,815,390 11,113,811 12,947,006 Interest on Long Term Debt 891,906 1,198,554 1,570,794 1,503,025 1,809,312 1,240,511 1,209,088 1,844,799 1,336,870 983,669 Total Expenses 38,130,927 38,902,477 41,926,473 45,881,058 47,397,022 45,701,477 45,294,566 49,206,494 58,843,210 57,169,862 PROGRAM REVENUES Charges for Services General Government 3,004,416 2,859,961 2,573,708 2,506,269 948,287 958,005 966,931 - - - Administration - - - - - - - 1,695,035 1,176,919 1,314,271 Community Development - - - - - - - 154,858 122,263 73,929 Public Safety 3,410,157 3,425,626 3,349,520 3,005,158 2,351,256 3,135,082 3,264,191 - - - Police - - - - - - - 1,338,079 1,223,836 1,130,020 Fire - - - - - - - 3,450,431 4,236,114 3,502,952 Public Works 567,233 403,363 390,731 443,640 210,606 230,390 322,561 518,365 497,720 411,144 Parks and Recreation 2,897,852 2,687,876 3,050,852 3,470,985 3,774,815 4,285,057 4,327,323 4,759,919 5,005,917 5,187,195 Interest on Long Term Debt - - - - - - - - - - Operating Grants and Contributions 1,220,854 1,443,708 1,558,981 2,002,207 1,735,599 1,320,014 1,435,321 1,567,265 1,459,859 1,741,945 Capital Grants and Contributions 7,114,129 3,872,889 4,096,279 4,842,058 3,340,647 3,103,596 4,469,700 7,127,026 2,899,437 20,483,423 Total Program Revenues 18,214,641 14,693,423 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978 16,622,065 33,844,879 Net(Expense)Revenue (19,916,286) (24,209,054) (26,906,402) (29,610,741) (35,035,812) (32,669,333) (30,508,539) (28,595,516) (42,221,145) (23,324,983) GENERAL REVENUES AND TRANSFERS Taxes Property Taxes 26,280,177 28,545,219 31,222,834 31,907,308 31,687,277 31,527,570 31,310,140 32,144,443 32,674,010 32,781,740 Tax Increment 2,289,648 2,407,638 2,689,433 3,034,260 3,250,611 3,450,291 3,139,080 3,353,556 3,535,459 3,070,936 Gain(Loss)on Sale of Capital Assets - 1,431,440 - 2,883,897 (1,505,613) - 121,916 33,848 - - Grants and Contributions Not Restricted to Specific Programs 298,506 190,446 225,295 195,478 206,907 229,510 752,907 836,646 862,288 483,914 Investment Income 1,046,852 2,574,984 3,049,185 1,751,418 672,822 427,377 259,808 186,676 137,890 210,373 Transfers 803,494 817,328 883,021 190,817 690,226 1,789,869 1,270,000 1,170,364 1,257,645 1,414,800 Total General Revenues and Transfers 30,718,677 35,967,055 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533 38,467,292 37,961,763 Change in Net Position $ 10,802,391 $ 11,758,001 $ 11,163,366 $ 10,352,437 $ (33,582)$ 4,755,284 $ 6,345,312 $ 9,130,017 $ (3,753,853)$ 14,636,780 140 City of Eden Prairie, Minnesota Changes in Net Position-Business-type Activities (accrual basis of accounting) Last Ten Years SOURCE 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 EXPENSES Water/Sewer $ 11,838,114 $ 12,137,487 $ 13,161,533 $ 13,418,071 $ 13,462,844 $ 14,035,916 $ - $ - $ - $ - Water - - - - - - 8,162,292 9,570,579 9,564,793 9,856,001 Sewer - - - - - - 6,671,324 6,685,442 6,532,297 6,403,264 Storm 1,329,224 1,256,092 1,986,557 1,725,629 1,523,876 1,983,337 1,915,249 2,051,178 2,420,535 2,545,818 Liquor 8,954,292 9,240,457 9,620,261 10,122,211 10,612,944 10,719,819 10,781,636 11,246,624 11,174,499 11,015,340 Total Expenses 22,121,630 22,634,036 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823 29,692,124 29,820,423 PROGRAM REVENUES Charges for Services Water/Sewer 9,734,838 10,415,372 11,553,501 11,551,147 11,487,634 11,103,035 - - - - Water - - - - - - 7,743,061 9,920,853 9,659,385 7,937,203 Sewer - - - - - - 4,926,624 5,654,186 6,265,514 5,838,196 Storm 600,237 644,131 614,590 818,987 910,568 831,731 1,054,077 1,327,159 1,499,405 1,985,417 Liquor 10,038,462 10,454,446 10,741,799 11,299,031 11,717,692 11,687,919 11,724,900 12,381,069 12,404,920 12,216,404 Operating Grants and Contributions - - - - - 31,498 - - - - Capital Grants and Contributions 2,034,495 - 2,984,671 - - - 415,000 53,404 3,041,141 357,924 Total Program Revenues 22,408,032 21,513,949 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671 32,870,365 28,335,144 Net(Expense)Revenue 286,402 (1,120,087) 1,126,210 (1,596,746) (1,483,770) (3,084,889) (1,666,839) (217,152) 3,178,241 (1,485,279) GENERAL REVENUES AND TRANSFERS Grants and Contributions Not Restricted - - - - - - 4,016 - - - to Specific Programs Investment Income 183,133 411,579 408,407 243,231 13,312 12,379 35,297 35,758 16,310 47,166 Transfers (803,494) (817,328) (883,021) (190,817) (690,226) (1,789,869) (1,270,000) (1,170,364) (1,257,645) (1,414,800) Total General Revenues and Transfers (620,361) (405,749) (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606) (1,241,335) (1,367,634) Change in Net Position $ (333,959)$ (1,525,836)$ 651,596 $ (1,544,332)$ (2,160,684)$ (4,862,379)$ (2,897,526)$ (1,351,758)$ 1,936,906 $ (2,852,913) Prior to 2011,Water and Sewer were combined. 141 City of Eden Prairie, Minnesota Fund Balances-Governmental Funds Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 GENERAL FUND Reserved $ 4,198,756 $ 1,145,293 $ 253,954 $ 138,507 $ 55,864 $ 66,238 $ - $ - $ - $ - Unreserved 17,133,623 18,042,399 19,392,450 20,292,813 20,535,345 20,877,251 - - - - Nonspendable - - - - - - 18,266 52,190 24,702 39,844 Unassigned - - - - - - 21,162,123 21,069,050 21,509,541 22,292,187 Subtotal General Fund 21,332,379 19,187,692 19,646,404 20,431,320 20,591,209 20,943,489 21,180,389 21,121,240 21,534,243 22,332,031 General Fund%Change 4.4% (10.1%) 2.4% 4.0% 0.8% 1.7% 1.1% (0.3%) 2.0% 3.7% ALL OTHER GOVT FUNDS Reserved 4,816,402 6,299,082 6,314,553 159,698 141,011 118,186 - - - - Unreserved Special Revenue 517,164 579,738 587,431 516,296 556,462 548,831 - - - - Debt Service (43,896) (223) (1,162) 6,352,188 5,084,425 4,383,750 - - - - Capital Projects 19,196,836 31,749,345 18,556,887 18,912,365 18,890,716 19,775,005 - - - - Permanent 138,518 139,106 139,965 142,094 143,045 140,584 - - - - Nonspendable - - - - - - 812,151 537,530 538,620 542,619 Restricted - - - - - - 15,261,699 22,281,089 20,876,780 23,065,276 Assigned - - - - - - 17,951,086 34,326,050 28,275,391 28,510,594 Unassigned - - - - - - (3,687,585) (4,308,281) (3,859,192) (6,295,915) Subtotal All Other Govt'Funds 24,625,024 38,767,048 25,597,674 26,082,641 24,815,659 24,966,356 30,337,351 52,836,388 45,831,599 45,822,574 TOTAL GOVT'FUNDS Reserved 9,015,158 7,444,375 6,568,507 298,205 196,875 184,424 - - - - Unreserved 36,942,245 50,510,365 38,675,571 46,215,756 45,209,993 45,725,421 - - - - Nonspendable - - - - - - 830,417 589,720 563,322 582,463 Restricted - - - - - - 15,261,699 22,281,089 20,876,780 23,065,276 Assigned - - - - - - 17,951,086 34,326,050 28,275,391 28,510,594 Unassigned - - - - - - 17,474,538 16,760,769 17,650,349 15,996,272 Total Govt'Funds $ 45,957,403 $ 57,954,740 $ 45,244,078 $ 46,513,961 $ 45,406,868 $ 45,909,845 $ 51,517,740 $ 73,957,628 $ 67,365,842 $ 68,154,605 All Govt'Funds%Change (2.4%) 26.1% (21.9%) 2.8% (2.4%) 1.1% 12.2% 43.6% (8.9%) 1.2% GASB 54 was implemented in 2011 142 City of Eden Prairie, Minnesota Changes in Fund Balances-Governmental Funds (modified accrual basis of accounting) Last Ten Years SOURCE 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 REVENUES Taxes and Special Assessments $ 30,206,322 $ 33,053,204 $ 35,309,781 $ 36,036,370 $ 36,547,460 $ 36,494,481 $ 35,876,027 $ 37,518,214 $ 38,119,497 $ 37,189,846 Licenses and Permits 3,513,022 3,484,074 3,414,545 3,318,249 2,386,956 3,119,449 3,363,293 5,631,529 7,956,114 7,084,975 Intergovernmental Revenue 1,600,867 4,347,179 3,064,142 4,332,864 4,114,295 2,437,441 5,215,943 7,368,558 1,886,954 8,582,993 Charges for Services 2,744,535 3,011,863 2,881,485 4,106,763 3,506,697 3,919,848 4,202,734 4,394,544 4,532,269 4,841,857 Fines and Forfeits 476,520 419,745 433,369 384,509 444,979 496,449 557,512 603,126 420,552 406,210 Investment Income 1,152,288 2,807,250 3,101,558 1,811,199 638,483 406,281 224,379 195,657 140,303 216,895 Miscellaneous Revenue 3,604,124 2,950,874 4,597,037 2,386,186 1,556,312 1,609,244 1,488,991 2,469,125 2,265,545 1,647,534 Total Revenues 43,297,678 50,074,189 52,801,917 52,376,140 49,195,182 48,483,193 50,928,879 $ 58,180,753 55,321,234 59,970,310 EXPENDITURES General Government 13,297,706 14,420,850 13,579,878 14,236,199 9,152,896 8,726,894 8,768,528 - - - Administration - - - - - - - 3,634,743 3,634,004 3,946,531 Community Development - - - - - - - 6,228,446 5,661,300 5,224,034 Public Safety 10,764,727 12,065,308 12,252,120 14,712,895 16,175,725 16,789,050 16,822,991 - - - Police - - - - - - - 12,362,179 12,696,678 13,079,303 Fire - - - - - - - 5,190,539 5,300,536 5,664,111 Public Works 4,990,480 5,457,284 5,867,387 5,368,645 5,541,838 5,277,652 5,278,935 5,448,793 5,685,295 5,915,849 Parks and Recreation 4,318,601 4,598,217 4,969,495 6,106,885 8,671,355 8,874,758 8,790,806 9,591,618 9,949,401 10,255,620 Capital Outlay 16,999,203 10,000,224 25,478,947 13,517,922 8,188,289 5,919,859 8,696,679 8,558,743 13,946,660 21,000,674 Miscellaneous 120,672 242,555 275,397 210,039 130,251 42,967 17,256 29,641 7,996 25,547 Debt Service Principal 4,769,810 3,284,606 3,608,823 3,887,918 4,308,577 3,910,749 4,077,751 4,415,603 3,182,019 3,178,107 Interest 773,379 1,162,050 1,486,112 1,448,514 1,588,937 1,361,443 1,250,401 1,194,117 1,480,194 1,127,862 Other 73,162 154,805 38,908 55,872 118,782 44,075 96,169 249,671 8,937 144,530 Total Expenditures 56,107,740 51,385,899 67,557,067 59,544,889 53,876,650 50,947,447 53,799,516 56,904,093 61,553,020 69,562,168 Excess of Revenues Over (Under)Expenditures (12,810,062) (1,311,710) (14,755,150) (7,168,749) (4,681,468) (2,464,254) (2,870,637) 1,276,660 (6,231,786) (9,591,858) Other Financing Sources(Uses) 11,671,568 13,309,047 2,960,721 8,438,632 3,574,375 2,967,231 8,478,532 21,163,228 (360,000) 10,380,621 Net Change in Fund Balance $ (1,138,494)$ 11,997,337 $ (11,794,429)$ 1,269,883 $ (1,107,093)$ 502,977 $ 5,607,895 $ 22,439,888 $ (6,591,786)$ 788,763 Debt Service as a%of Noncapital Expenditures 13.6% 10.9% 11.6% 11.2% 12.3% 11.1% 11.5% 11.0% 8.0% 7.5% Prior to 2012 General Government included Administration and Community Development;Public Safety included Police and Fire. 143 City of Eden Prairie, Minnesota Assessed/Tax Capacity Value and Estimated Market Value of Property Last Ten Years Tax Capacity Tax Tax Capacity Less: Less: Total Total Estimated Annual Payable Personal Commercial Farm& Before Fiscal Tax Assessed Direct Market % Dec.31 Property Residential Apartments &Industrial Other Deductions Disparities Increment Value Tax Rate Value Change 2005 $ 1,159,659 $ 58,891,623 $ 5,435,153 $ 28,630,702 $ 1,284,443 $ 95,401,580 $ 11,355,915 $ 2,181,143 $ 81,864,522 30.601 $ 7,755,652,600 7.9% 2006 1,202,194 65,779,883 5,700,405 30,783,022 1,187,555 104,653,059 11,557,916 2,396,480 90,698,663 28.782 8,593,444,425 10.8% 2007 1,316,149 71,553,209 6,443,883 35,401,780 1,005,179 115,720,200 12,573,128 2,804,557 100,342,515 28.050 9,439,037,100 9.8% 2008 1,282,145 76,169,571 6,657,437 39,973,888 53,761 124,136,802 14,480,546 3,145,493 106,510,763 27.177 9,961,912,400 5.5% 2009 1,262,207 76,242,150 6,418,903 41,524,663 58,691 125,506,614 16,186,185 3,239,713 106,080,716 27.271 10,019,575,800 0.6% 2010 1,250,594 72,344,688 5,912,957 40,911,206 63,679 120,483,124 16,806,832 3,274,193 100,402,099 28.742 9,577,402,500 (4.4%) 2011 1,329,101 67,232,552 5,459,256 37,490,576 59,884 111,571,369 16,432,584 2,863,585 92,275,200 31.239 8,899,287,500 (7.1%) 2012 1,358,537 62,647,985 5,522,804 36,820,370 62,140 106,411,836 15,040,117 2,860,791 88,510,928 33.250 8,647,405,200 (2.8%) 2013 1,480,936 59,466,380 5,959,818 36,840,974 51,531 103,799,639 14,637,037 2,990,202 86,172,400 34.617 8,483,358,400 (1.9%) 2014 1,536,795 59,699,056 6,723,391 37,928,219 75,620 105,963,081 14,732,733 3,137,785 88,092,563 34.709 8,627,122,700 1.7% Percentages 2005 1.2% 61.7% 5.7% 30.0% 1.3% 13.9% 2.7% 2006 1.1% 62.9% 5.4% 29.4% 1.1% 12.7% 2.6% 2007 1.1% 61.8% 5.6% 30.6% 0.9% 12.5% 2.8% 2008 1.0% 61.4% 5.4% 32.2% 0.0% 13.6% 3.0% 2009 1.0% 60.7% 5.1% 33.1% 0.0% 15.3% 3.1 2010 1.0% 60.0% 4.9% 34.0% 0.1% 16.7% 3.3% 2011 1.2% 60.3% 4.9% 33.6% 0.1% 17.8% 3.1% 2012 1.3% 58.9% 5.2% 34.6% 0.1% 17.0% 3.2% 2013 1.4% 57.3% 5.7% 35.5% 0.0% 17.0% 3.5% 2014 1.5% 56.3% 6.3% 35.8% 0.1% 16.7% 3.6% Source: City Assessing Department and Hennepin County 144 City of Eden Prairie, Minnesota Direct and Overlapping Property Tax Rate Last Ten Years Tax Capacity Rates Direct Rates Overlapping Rates Year Total School School School Watershed Watershed Watershed Ended City HRA City Hennepin Special District District District District District District Dec. 31 Rate Rate Rate County Districts(1) #270 #272 #276 #1 #2 #4 2005 30.601 - 30.601 44.172 7.382 19.176 21.855 21.989 1.165 0.354 1.375 2006 28.561 0.221 28.782 41.016 6.998 21.565 23.187 22.952 1.106 0.315 0.787 2007 27.861 0.189 28.050 39.110 7.480 19.019 23.727 24.793 1.107 0.291 0.743 2008 26.998 0.179 27.177 38.571 7.397 19.218 23.425 17.980 1.149 0.432 1.302 2009 27.092 0.179 27.271 40.413 7.154 20.080 24.691 17.186 1.246 0.936 1.246 2010 28.553 0.189 28.742 42.640 8.138 23.050 25.959 18.657 1.293 0.520 1.279 2011 31.034 0.205 31.239 45.840 9.172 26.456 28.420 21.274 1.317 0.264 1.352 2012 33.036 0.214 33.250 48.231 9.523 29.270 29.292 23.015 1.388 0.445 1.387 2013 34.397 0.220 34.617 49.461 10.089 29.730 29.067 24.487 1.394 0.634 1.561 2014 34.493 0.216 34.709 49.959 10.561 32.358 27.817 24.374 1.490 0.759 1.880 Market Value Rates Overlapping Rates Year City School School School Ended Direct District District District Dec.31 Rate #270 #272 #276 2005 0.0143 0.143 0.133 0.080 2006 0.0177 0.151 0.173 0.177 2007 0.0183 0.141 0.156 0.165 2008 0.0172 0.138 0.146 0.203 2009 0.0171 0.130 0.145 0.202 2010 0.0173 0.139 0.157 0.202 2011 0.0187 0.148 0.162 0.226 2012 0.0155 0.160 0.158 0.225 2013 0.0146 0.162 0.165 0.246 2014 0.0122 0.197 0.167 0.270 (1)Special Districts include Metropolitan Council, Regional Transit Board, Metropolitan Mosquito Control, County Park Museum, & Hennepin Suburban Parks 145 City of Eden Prairie, Minnesota Principal Property Taxpayers For the Year Ended December 31, 2014 and 2005 2014 2005 Percentage Percentage Tax of Total Tax of Total Taxpayer Capacity Tax Capacity Taxpayer Capacity Tax Capacity CAPREF Eden Prairie, LLC (Eden Prairie Mall) $ 2,509,100 2.8% CAPREF Eden Prairie, LLC (Eden Prairie Mall) 1,828,760 2.2% Liberty Property Limited Partnership 2,503,440 2.8% Liberty Property Limited Partnership 1,814,360 2.2% United Healthcare Sery Inc 1,394,430 1.6% First Industrial LTD Partnership 892,936 1.1% AGNL Health 815,130 0.9% ADC Telecommunications 869,250 1.1% PRIT Core Realty Holdings LLC 747,088 0.8% Gelco Corp. 504,010 0.6% CPE Holding 32607 LLC, Etal 629,250 0.7% Well-Prop(Multi) LLC 496,660 0.6% Lifetouch Inc. 594,962 0.7% Lifetouch Inc. 451,040 0.6% Gelco Corp. 559,740 0.6% Kraus-Anderson, Inc. 417,120 0.5% Windsor Plaza LLC 536,298 0.6% IRET Properties 411,696 0.5% IRET Properties 472,660 0.5% Flagship Building, LLC 394,910 0.5% Total Principal Taxpayers 10,762,098 12.2% 8,080,742 9.9% All Other Taxpayers 77,330,465 87.8% 73,783,780 90.1% Total $ 88,092,563 100.0% $ 81,864,522 100.0% Source: City of Eden Prairie Assessing Department 146 City of Eden Prairie, Minnesota Property Tax Levies and Collections Last Ten Years Collected Within the Year Current Year Levy Collections Total Collections to Date Ended Taxes % of in Subsequent % of Dec. 31 Levied Amount Levy Years Amount Levy 2005 $ 26,132,057 $ 26,072,924 99.77% $ 59,133 $ 26,132,057 100.00% 2006 28,468,831 28,242,002 99.20% 226,829 28,468,831 100.00% 2007 30,657,304 30,422,094 99.23% 235,210 30,657,304 100.00% 2008 31,514,657 31,263,472 99.20% 251,185 31,514,657 100.00% 2009 31,773,143 31,278,850 98.44% 461,803 31,740,653 99.90% 2010 31,719,631 31,299,275 98.67% (94,140) 31,205,135 98.38% 2011 31,719,631 31,355,647 98.85% (14,651) 31,340,996 98.81% 2012 32,458,990 32,193,272 99.18% 17,749 32,211,021 99.24% 2013 32,749,320 32,519,542 99.30% 94,077 32,613,619 99.59% 2014 33,220,111 32,881,280 98.98% - 32,881,280 98.98% Source: Hennepin County 147 City of Eden Prairie, Minnesota Legal Debt Margin Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 stimated Market Value $ 7,755,652,600 $ 8,593,444,425 $ 9,439,037,100 $ 9,961,912,400 $ 10,019,575,800 $ 9,577,402,500 $ 8,899,287,500 $ 8,647,405,200 $ 8,483,358,400 $ 8,627,122,700 egal Debt Margin: Debt Limit:3%of Market Value(1) 155,113,052 171,868,889 188,780,742 298,857,372 300,587,274 287,322,075 266,978,625 259,422,156 254,500,752 258,813,681 mount of Debt Applicable to Debt Limit: General Obligation Bonds 10,888,649 23,412,349 21,880,492 23,362,852 25,475,910 23,222,670 25,866,940 31,874,239 29,464,744 17,906,759 Tax Abatement Bonds - - - - - - - - - 17,598,269 Deductions: Amt Available for Repayment of Bonds 350,814 1,145,695 1,585,677 1,825,816 4,998,653 4,819,457 6,013,879 4,207,601 2,650,363 1,715,750 Total Debt Applicable to Limit 10,537,835 22,266,654 20,294,815 21,537,036 20,477,257 18,403,213 19,853,061 27,666,638 26,814,381 33,789,278 Legal Debt Margin $ 144,575,217 $ 149,602,235 $ 168,485,927 $ 277,320,336 $ 280,110,017 $ 268,918,862 247,125,564 231,755,518 227,686,371 225,024,403 As a%of Debt Limit 93.2% 87.0% 89.2% 92.8% 93.2% 93.6% 92.6% 89.3% 89.5% 86.9% -In 2008 Debt Limit was changed from 2%to 3% 148 City of Eden Prairie, Minnesota Ratios of Outstanding Debt by Type Last Ten Years Business-Type Governmental Activities Activities Special Year General Lease Assessments Tax Percentage Ended Obligation Revenue Improvement Abatement Contract Capital Loans Revenue of Personal Per Dec.31 Bonds Bonds Bonds Bonds for Deed Lease Payable Bonds Total Income (1) Capita(2) 2005 $ 10,888,649 $ 9,170,000 $ 8,745,893 $ - $ 100,000 $ - $ 6,779 $ 8,199,348 $ 37,110,669 * $ 580 2006 23,412,349 8,195,000 7,842,178 - - 142,773 968 5,642,841 45,236,109 * 706 2007 21,880,492 8,790,000 6,722,485 - - 115,918 - 2,880,400 40,389,295 * 619 2008 23,362,852 7,695,000 7,528,073 - - 123,076 - - 38,709,001 * 618 2009 25,475,910 4,885,162 6,362,675 - - 83,500 - - 36,807,247 * 581 2010 23,222,670 3,815,884 6,981,020 - - 42,751 - - 34,062,325 * 543 2011 25,866,940 2,686,606 8,143,367 - - - - 4,271,215 40,968,128 * 670 2012 31,874,239 1,425,000 18,137,531 - - 174,719 - 3,829,969 55,441,458 * 894 2013 29,464,744 1,360,000 15,658,107 - - 132,700 - 3,383,723 49,999,274 * 806 2014 17,906,759 1,290,000 14,834,596 17,598,269 - 89,593 - 2,927,476 54,646,693 * 871 (1)See Demographic and Economic Statistics for personal income (2)See Demographic and Economic Statistics for population * Information is not available 149 City of Eden Prairie, Minnesota Ratios of Total Debt Outstanding by Type Last Ten Years Ratio of Net Year General Tax Less Amounts Bonded Debt Ended Obligation Abatement Available in Debt to Estimated Per Dec. 31 Debt (1) Bonds Service Fund Total Market Value (2) Capita (3) 2005 $ 10,888,649 $ - $ 350,814 $ 10,537,835 0.14% $ 165 2006 23,412,349 (4) - 1,145,695 22,266,654 0.26% 343 2007 21,880,492 - 1,585,677 20,294,815 0.22% 311 2008 23,362,852 - 1,825,816 21,537,036 0.23% 344 2009 25,475,910 - 4,998,653 20,477,257 0.20% 323 2010 23,222,670 - 4,819,457 18,403,213 0.19% 294 2011 25,866,940 - 6,013,879 19,853,061 0.22% 325 2012 31,874,239 - 4,207,601 27,666,638 0.32% 446 2013 29,464,744 - 2,650,363 26,814,381 0.32% 432 2014 17,906,759 17,598,269 1,715,750 16,191,009 0.19% 258 (1) Amount Does not Include Special Assessment Improvement or Revenue Bonds. (2) See "Taxable Assessed Value and Estimated Actual Value of Property" for Market Value (3) See Demographic and Economic Statistics for Population (4) 2006 Includes $8.4 million in Debt for the Park Referendum 150 City of Eden Prairie, Minnesota Computation of Direct and Overlapping Bonded Debt December 31, 2014 Percent Debt of Debt Net Debt Gross Service Net Applicable Applicable Governmental Unit Debt(1) Funds Debt to City(2) to City Direct Debt: City of Eden Prairie $ 51,719,217 $ 4,923,354 $ 46,795,863 100.00% $ 46,795,863 Overlapping Debt: Hopkins ISD 270 $ 163,030,000 2,040,717 $ 160,989,283 5.04% $ 8,113,860 Eden Prairie ISD 272 65,610,000 12,630,480 52,979,520 87.54% 46,378,272 Minnetonka ISD 276 108,717,548 13,298,201 95,419,347 2.70% 2,576,322 Hennepin County 766,200,000 12,933,120 753,266,880 6.84% 51,523,455 Henn Suburban Park District 64,495,000 12,285,951 52,209,049 9.33% 4,871,104 Henn Regional RR Authority 36,205,000 1,004,843 35,200,157 9.33% 3,284,175 Metropolitan Council 220,775,000 126,821,261 93,953,739 3.51% 3,297,776 Total Overlapping Debt 1,425,032,548 181,014,573 1,244,017,975 120,044,964 Total Direct and Overlapping Debt $ 1,476,751,765 $ 185,937,927 $ 1,290,813,838 $ 166,840,827 Notes: 1 -Excluding general obligation bonds reported in the enterprise funds 2-The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the county's taxable assessed value that is within the City's boundaries and dividing it by the county's total taxable assessed value. 151 City of Eden Prairie, Minnesota Demographic and Economic Statistics Last Ten Years Governmental Activities Household Per Median Capita Median School Unemployment Year Population Income Income Age Enrollment Rate 2005 64,032 * * * 9,955 3.1% 2006 64,846 * * * 9,771 2.9% 2007 65,257 * * * 9,806 3.4% 2008 62,210 (1) * * * 9,702 4.0% 2009 63,314 (1) * * * 9,689 6.4% 2010 62,683 (1) $ 85,509 * 37.2 9,620 6.1% 2011 61,151 (1) * * * 9,260 5.2% 2012 62,004 (1) * * * 9,129 4.6% 2013 62,004 (1) * * * 9,141 4.0% 2014 62,729 (1) * * * 9,017 2.4% Sources: City of Eden Prairie Planning Department Minnesota Department of Trade and Economic Development"Community Profile" Minnesota Local Area Unemployment Statistics File Minnesota Workforce Center Eden Prairie School District 272 - Enrollment History Website * Data is not available 1) Using Met Council numbers 152 City of Eden Prairie, Minnesota Principal Employers For the Year Ended December 31, 2014 and 2006 2014 2006 Percentage Percentage of Total of Total Employer Employees City Employment Employer Employees City Employment Optum 4,400 8.7% EP School District#272 1,400 2.5% Starkey Labs 2,000 4.0% GE Capital 1,200 2.2% EP School District#272 1,583 3.1% Rosemount 1,200 2.2% CH Robinson 1,536 3.0% CH Robinson 1,076 2.0% Rosemount- Emerson 1,500 3.0% Super Valu Stores Inc. 900 1.6% Super Valu Stores Inc. 1,100 2.2% Deli Express 842 1.5% Cigna 950 1.9% MTS Systems Corp. 791 1.4% Eaton Corp. 850 1.7% Life Touch 558 1.0% MTS Systems Corp. 833 1.6% Eaton Corp. 500 0.9% Kroll On-Track 808 1.6% Digital River 500 0.9% Total Principal Employer 15,560 30.8% 8,967 16.3% Other Employers 35,034 69.2% 46,033 83.7% Total Employers 50,594 100.0% 55,000 100.0% Source: City Community Development Division Included 2006 Data Which is the First Year that Data was Available. 153 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Governmental Funds: Administration City Manager City Manager 1 1 1 1 1 1 1 1 1 1 Assistant to the City Manager 1 1 1 1 Administrative Assistant 1 1 1 1 1 1 1 1 1 1 3 3 3 3 2 2 2 2 2 2 City Clerk City Clerk 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Communication Services Communications Manager 1 1 1 1 1 1 1 1 1 1 Sr.Communications Coordinator 1 1 1 1 1 1 1 1 Communications Coordinator 1 1 1 1 1 1 1 1 1 1 Technician II 1 1 Assistant Communications Coordinator 0.50 0.50 3 3 3 3 3 3 3 3 3.50 3.50 Finance Finance Manager 1 1 1 1 1 1 1 1 1 1 Finance Supervisor 1 1 1 1 1 1 1 1 1 Senior Accountant 1 Accountant 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 Accounts Payable Technician I 1 1 1 1 1 1 1 1 1 1 Senior Accounting Clerk 1 1 1 1 Payroll Technician III 1 1 1 1 1 Technician I 1 1 1 1 1 1 1 1 1 1 7.50 7.50 7.50 7.50 6.50 5.50 5.50 5.50 5.50 5.50 Source: Human Resource department 154 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Governmental Funds: Administration Customer Service Customer Service/Office 4 3.80 4.05 4.05 4.05 4.05 3.55 3 3 3 4 3.80 4.05 4.05 4.05 4.05 3.55 3 3 3 Human Resources Human Resources Manager 1 1 1 1 1 1 1 1 1 1 Human Resources Supervisor 1 1 1 1 1 1 1 1 1 1 Human Resources Representative 1 1 1 0.60 0.75 0.75 0.75 0.75 1 1.70 Organization Development Specialist 0.50 0.50 0.60 1 Human Resources Tech II 1 0.75 0.75 1 1 1 1 1 1 1 Payroll Technician III 1 1 1 1 1 4 4.25 4.25 4.20 4.75 4.75 4.75 4.75 5 5.70 Community Development Assessing City Assessor 1 1 1 1 1 1 1 1 1 1 Appraiser 5 5 5 5 5 5 5 5 5 5 Technician I 1 1 1 1 1 1 1 1 1 1 7 7 7 7 7 7 7 7 7 7 Planning Planning City Planner 1 1 1 1 1 1 1 1 1 1 Senior Planner 1 1 1 1 1 1 1 1 2 1 Planner 1.65 1.65 1.65 2.15 1.50 1.50 1.50 1.50 0.60 1.60 Heritage Preservation Specialist 1 1 1 0.50 Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 5.65 5.65 5.65 5.65 4.50 4.50 4.50 4.50 4.60 4.60 Community Development Community Development Director 1 1 1 1 0.90 0.90 1 1 1 1 Administrative Assistant I 1 1 1 1 0.50 1 1 2 2 2 2 0.90 0.90 1 1.50 2 2 Economic Development Manager of Economic Development 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Source: Human Resource department 155 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Governmental Funds: Housing and Community Services Manager of Housing&Community Sry 1 1 1 1 1 1 1 1 1 1 Community Services Coordinator 1 1 0.50 0.50 0.50 0.50 0.25 0.25 Community Services Technician 1 1 1 1 0.50 0.50 0.50 0.75 0.75 0.75 2 3 3 2.50 2 2 2 2 2 1.75 Parks and Recreation Park Administration Park and Recreation Director 1 1 1 1 1 1 1 1 1 1 Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Park&Natural Resources Manager of Parks and Natural Resource 1 1 1 1 1 1 1 1 1 1 Forestry Technician 1 1 1 1 1 1 1 1 1 1 Supervisor of Park Maintenance 1 1 1 1 1 1 1 1 1 1 Supervisor Park Construction/Repair 1 1 1 1 1 1 1 1 1 1 Maintenance Worker Parks 16 16 16 16 16 16 16 16 16 16 20 20 20 20 20 20 20 20 20 20 Recreation Programming Recreation Manager 1 1 1 1 1 1 1 1 1 1 Recreation Supervisor 4 4 4 4 3.50 3.50 3.50 3.25 3.25 3.25 Outdoor Center/Nature Programmer 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 5.60 5.60 5.60 5.60 5.10 5.10 5.10 4.85 4.85 4.85 Community Center Recreation Supervisor 2 2 2 2 2 2 2 2 2 2 Office Supervisor 1 Community Center Manager 1 1 1 1 1 1 1 1 1 Customer Support/Accounting Tech 2 2 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 5 5 5.50 5.50 5.50 5.50 5.50 5.50 5.50 5.50 Art Center Manager-Art Center 0.50 0.50 0.50 0.50 0.75 0.75 0.75 0 0 0 0.50 0.50 0.50 0.50 0.75 0.75 0.75 Source: Human Resource department 156 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Governmental Funds: Senior Center Recreation Supervisor Recreation Coordinator 1 1 1 1 1 1 1 1 1 1 Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Police Police Police Chief 1 1 1 1 1 1 1 1 1 1 Deputy Police Chief 1 1 1 1 1 1 1 1 1 1 Lieutentants 4 4 3 3 3 3 3 3 3 3 Sergeants 12 12 12 12 12 12 12 12 12 12 Police Officers 46 47 48 49 48 48 48 49 49 49 Animal Control Officer 2 2 2 2 2 2 2 2 2 2 Telecommunications Supervisor 1 1 1 1 1 1 1 1 1 1 Telecommunicators 9.50 9.50 9.50 10 10 10 10 10.50 10.50 10.50 Records Supervisor 1 1 1 1 1 1 1 1 1 1 Records Tech 6.75 6.75 6.75 6.75 6.75 6.75 6.75 6 6 6 Investigative Aide 1 1 1 1 1 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 1 1 1 1 1 Customer Service/Office Assistant 1 1 1 1 1 1 1 Law Enforcement Analyst 1 1 1 1 1 1 1 1 Projects Coordinator 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.50 0.50 Zoning Administrator 0.80 0.80 1 1 1 1 1 1 1 1 88.65 89.65 90.85 92.35 91.35 91.35 91.35 91.10 91 91 Fire Fire Fire Chief 1 1 1 1 1 1 1 1 1 1 Assistant Fire Chief 0.50 1 1 1 1 2 2 2 2 Fire Marshal 1 1 1 1 0.80 0.80 Fire Prevention Specialist 3 3 3 3 3 3 3 3 3 3 Rental Housing Inspector 1 1 1 1 1 1 1 1 1 Electronic Communications Specialist 1 1 1 1 1 1 1 1 1 1 Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 7 8.50 9 9 8.80 8.80 9 9 9 9 Source: Human Resource department • 157 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Governmental Funds: Inspections Manager of Building Inspections 1 1 1 1 1 1 1 1 1 1 Building Inspectors II 7 7 7 7 6 6 6 6 6 6 Technician I 2 2 2 2 2 2 2 2 2 2 Technician II 1 1 1 1 11 11 11 11 9 9 9 9 9 9 Public Works Engineering Public Works Director 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 City Engineer 1 1 1 1 1 1 1 1 1 1 Assistant City Engineer 1 1 1 1 1 1 1 1 1 1 Engineering Technician I 1 1 1 1 1 1 1 1 1 1 Engineering Technician II 1 1 1 1 Senior Project Engineer 1 1 1 1 1 1 1 1 1 1 Senior Traffic Engineer 1 1 1 1 Engineering Project Coordinator 1 1 1 1 1 Senior Engineering Tech 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 Administrative Assistant II 1 1 1 1 12.30 12.30 12.30 12.30 9.30 8.30 8.30 8.30 8.30 8.30 Streets&Traffic Manager of Street Maintenance 1 1 1 1 1 1 1 1 1 1 Maintenance Workers 14 14 14 14 13 13 13 13 13 13 Administrative Assistant I 1 1 1 1 1 1 1 1 1 0.50 16 16 16 16 15 15 15 15 15 14.50 Total Governmental Funds Administration 22.50 22.55 22.80 22.75 21.30 20.30 19.80 19.25 20.00 20.70 Community Development 17.65 18.65 18.65 18.15 15.40 15.40 15.50 16.00 16.60 16.35 Parks&Recreation 34.60 34.60 35.10 35.60 35.10 35.10 35.10 35.10 35.10 35.10 Police 88.65 89.65 90.85 92.35 91.35 91.35 91.35 91.10 91.00 91.00 Fire 18.00 19.50 20.00 20.00 17.80 17.80 18.00 18.00 18.00 18.00 Public Works 28.30 28.30 28.30 28.30 24.30 23.30 23.30 23.30 23.30 22.80 209.70 213.25 215.70 217.15 205.25 203.25 203.05 202.75 204.00 203.95 Source: Human Resource department 158 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Enterprise Funds: Liquor Liquor Operations Manager 1 1 1 1 1 1 1 1 1 1 Purchasing/Event Manager 1 1 Managers 3 3 3 3 3 3 3 3 3 3 Assistant Manager 2 2 2 2 2 2 2 3 3 3 Leads 1 1 Senior Assistant Manager 1 1 1 1 1 1 1 Inventory Control Clerk 1 1 1 1 1 1 1 1 8 8 8 8 8 8 8 8 9 9 Utilities Public Works Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 Manager of Utilities 1 1 1 1 1 1 1 1 1 1 Water Treatment Supervisor 1 1 1 1 1 1 1 1 1 Water Treatment Lead 1 1 1 1 1 1 1 Water Treatment Maintenance Lead 1 1 1 1 1 1 1 1 1 Water Treatment Operators 11 8 8 8 8 8 9 9 9 9 Utility Field Operations Supervisor 1 1 1 1 1 1 1 1 1 1 Utility Field Operations Lead 2 1 1 1 1 1 1 1 1 1 Water Treatment Maintenance Technician 2 2 2 2 2 2 2 2 2 1 Utility Field Operators 8 11 11 11 11 11 11 11 11 11 Utility Meter Lead 1 Utility Operations Project Manager 1 1 1 1 Project Coordinator 1 1 1 1 1 Storm Utility Maintenance Operator 1 1 1 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 1 1 1 1 1 Technician II 1 1 1 1 1 1 1 1 1 1 Customer Service/Office Assistant 1 1 1 1 1 1 1 1 1 1 Environmental Coordinator 1 1 1 1 1 1 1 1 1 1 Senior Engineering Tech 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 30.70 31.70 32.70 33.70 32.70 33.70 34.70 34.70 34.70 34.70 Source: Human Resource department 159 City of Eden Prairie, Minnesota Employees by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Internal Service Funds: Workers Compensation Human Resources Generalist 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 Property Insurance Human Resources Generalist 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.40 0.50 Fleet Services Public Works Superintendent 1 1 1 1 1 1 1 1 1 1 Fleet Services Supervisor 1 1 Administrative Assistant I 0.50 Maintenance Worker 6 6 6 5 5 5 5 5 4 4 7 7 7 6 6 6 6 6 6 6.50 Facilities Facilities Manager 1 1 1 1 1 1 1 1 1 1 Facilities Supervisor 2 2 2 2 2 2 2 2 2 2 Facilities Engineer 2 2 2 3 3 3 3 3 3 4 Facilities Technician 2 2 2 2 2 2 2 2 2 2 Technician I 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.88 7.50 7.50 7.50 8.50 8.50 8.50 8.50 8.50 8.50 9.88 Information Technology Information Technology Manager 1 1 1 1 1 1 1 1 1 1 Technology Business Analyst 1 1 1 1 1 1 1 1 1 1 IT Systems Engineer 1 1 1 2 2 2 2 2 2 2 GIS Specialist 1 1 1 1 1 1 1 IT Systems Administrator 2 2 2 2 2 2 2 2 2 2 Technician I 0.50 0.50 0.50 0.50 0.50 0.50 0.50 5.50 5.50 5.50 7.50 7.50 7.50 7.50 7 7 7 Grand Total 269.40 273.95 277.40 281.85 268.95 267.95 268.75 267.95 270.00 272.03 Source: Human Resource department 160 City of Eden Prairie, Minnesota Operating Indicators Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 General Government Bond Rating-Moody's Investor Service Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Aaa Bond Rating-Standard&Poors n/a n/a n/a n/a n/a n/a n/a n/a n/a AAA Housing and Human Services Number of Residents Served 2,500 2,500 2,500 3,000 3,000 3,100 3,000 3,300 3,300 3,500 Assessing: Number of Appraisals Completed 5,300 5,300 5,300 5,643 5,276 5,517 4,827 4,871 5,002 5,291 Parks and Recreation Avg Monthly Community Center Memberships n/a n/a n/a 843 1,751 2,100 2,300 2,573 n/a n/a Program Registrations 12,751 14,027 15,281 15,844 15,689 16,213 15,010 15,403 17,783 18,269 Public Safety Fire Number of Calls 975 888 1,011 1,233 1,247 1,633 1,143 1,169 1,601 1,614 Inspection Permits Issued 7,090 6,590 7,042 6,157 5,225 6,446 6,531 6,043 9,500 7,469 Building permit revenue $2,582,627 $2,472,948 $2,583,884 $2,132,716 $1,287,258 $1,936,566 $2,094,901 $3,786,592 $4,410,616 $3,496,417 Police Number of Calls 54,622 47,190 52,543 54,483 59,470 52,041 59,544 60,632 53,746 50,380 Public Works: Patching Materials(Tons) 2,300 2,500 2,500 1,900 2,500 2,800 2,700 2,000 2,500 2,400 Overlays(Tons) 18,140 26,027 19,900 24,600 31,800 26,300 22,400 23,200 24,000 26,488 Crack Filling Materials(Lbs) 140,000 200,000 200,000 112,000 200,000 200,000 200,000 328,000 200,000 154,944 Seal Coating(Sq Yards) 520,000 402,258 360,535 324,000 427,000 392,000 475,300 389,698 400,000 375,500 Water System: Number of Connections 18,271 18,607 18,745 18,794 18,800 18,948 18,971 19,076 19,195 19,269 Water Main Repairs n/a 15 153 35 28 41 56 23 15 9 Number of Hydrant Flushed 3,960 4,062 3,998 4,122 4,234 4,224 4,158 4,267 4,217 4,326 Average Daily Usage 8.0 MGD 8.0 MGD 8.0 MGD 8.0 MGD 9.0 MGD 7.7 MGD 8.1 MOD 8.5 MGD 7.9 MGD 7.25 MGD Sewer System: Number of Connections 17,971 18,307 18,445 18,557 18,600 18,355 18,416 18,474 18,525 18,578 Miles of Sanitary Sewer Cleaned 94 60 65 50 75 80 94 85 65 75 Storm System: Number of Storm Sumps Maintained 154 138 63 157 101 93 61 70 61 103 Sources:Various City Departments MGD-Million Gallons Daily N/A-Not Available 161 City of Eden Prairie, Minnesota Capital Assets Statistics by Function Last Ten Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Public Safety Fire Protection Number of Stations 3 4 4 4 4 4 4 4 4 4 Number of Volunteer Firefighters 72 79 95 95 95 96 93 89 95 90 Police Protection Number of Stations 1 1 1 1 1 1 1 1 1 1 Public Works Miles of City Streets 224 225 225 232 231 229 230 231 232 233 Parks and Recreation City Parks 43 43 43 43 43 43 43 43 43 43 Conservation Areas 15 5 15 15 15 15 15 15 15 15 Historic Sites 5 5 5 5 5 5 5 5 5 5 Special Use Areas 5 5 5 5 5 5 5 5 5 5 Miles of Trails 90 110 112 112 114 114 120 122 122 128 Water System Number of Wells 14 14 14 14 15 15 15 15 15 15 Total Pumping Capacity 22 MGD 22 MGD 22 MGD 22 MGD 22 MGD 24 MGD 24 MGD 26 MGD 28 MGD 28 MGD Total Storage Capacity 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5 MG Miles of Water Mains 261 264 265 265 268 269 317 321 323 326 Sewer System Miles of Sanitary Sewer 237 241 242 242 244 244 256 258 258 262 Miles of Storm Sewer 162 166 168 168 171 172 174 179 180 186 Sources:Various City Departments Note: No Capital Asset Indicators are Available for the General Government Functions. MGD- Million Gallons Daily 162 CliftonLarsonAllen LLP CLAconnect.com CliftonLarsonAllen Honorable Mayor and Members of the City Council City of Eden Prairie Eden Prairie, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Eden Prairie (the City) as of and for the year ended December 31, 2014, and have issued our report thereon dated May 11, 2015. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America, Government Auditing Standards, and OMB Circular A-133, as well as certain information related to the planned scope and timing of our audit. Professional standards also require that we communicate to you the following information related to our audit. Significant audit findings Qualitative aspects of accounting practices Accounting policies Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2014. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: the useful lives of capital assets, the valuation of investments, other postemployment benefits and land held for resale. Management's estimate of the useful lives of capital assets is based on authoritative guidance and past experience. Management's estimate of the investments at fair value is based on published market values at December 31, 2014. Management's estimate for other postemployment benefits is based on the actuarial valuation conducted by an independent third-party. Land held for resale is recorded using either the lower of historical cost or estimated resale value as estimated by the City's market value assessment. We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements take as a whole. Financial statement disclosures Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users.There were no particularly sensitive financial statement disclosures. The financial statement disclosures are neutral, consistent, and clear. NEXIAAn independent member of Nexia International INTERNATIONAL Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Page 2 Difficulties encountered in performing the audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Uncorrected misstatements Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has determined that the effects of uncorrected misstatements are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. The following summarizes uncorrected misstatements of the financial statements: December 31, 2014 liabilities in the capital improvement maintenance fund and governmental activities are understated and fund balance/net position are overstated by $20,541, respectively, due to the timing of recording an invoice at year-end. During 2014 City management noted sales tax was not being properly remitted to the State of Minnesota related to ice time rentals in prior years. This resulted in liabilities being understated and fund balance/net position being overstated by $50,217 as of December 31, 2013. It was noted when the City issued the 2011C, 2012A, and 2012B crossover refunding bonds, there should have been a calculation of the deferred loss/gain related to those issuances in accordance with Governmental Accounting Standards Board Statement No. 23. This resulted in the December 31, 2013 deferred outflow of resources and net position for governmental activities being understated by$231,402. Corrected misstatements Management did not identify and we did not notify them of any financial statement misstatements detected as a result of audit procedures. Disagreements with management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors' report. No such disagreements arose during our audit. Management representations We have requested certain representations from management that are included in the management representation letter dated May 11, 2015. Management consultations with other independent accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Page 3 Significant issues discussed with management prior to engagement We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to engagement as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our engagement. Other information in documents containing audited financial statements With respect to the required supplementary information (RSI) accompanying the financial statements, we made certain inquiries of management about the methods of preparing the RSI, including whether the RSI has been measured and presented in accordance with prescribed guidelines, whether the methods of measurement and preparation have been changed from the prior period and the reasons for any such changes, and whether there were any significant assumptions or interpretations underlying the measurement or presentation of the RSI. We compared the RSI for consistency with management's responses to the foregoing inquiries, the basic financial statements, and other knowledge obtained during the audit of the basic financial statements. Because these limited procedures do not provide sufficient evidence, we did not express an opinion or provide any assurance on the RSI. With respect to the schedule of expenditures of federal awards (SEFA) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the SEFA to determine that the SEFA complies with the requirements of U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, the method of preparing it has not changed from the prior period or the reasons for such changes, and the SEFA is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the SEFA to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated May 11, 2015. With respect to the combining and individual nonmajor fund financial statements (collectively, the supplementary information) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated May 11, 2015. The introductory and statistical sections accompanying the financial statements, which are the responsibility of management, were prepared for purposes of additional analysis and is not a required part of the financial statements. Such information was not subjected to the auditing procedures applied in the audit of the financial statements, and, accordingly,we did not express an opinion or provide any assurance on it. Our auditors' opinion, the audited financial statements, and the notes to financial statements should only be used in their entirety. Inclusion of the audited financial statements in a document you prepare, such as an annual report, should be done only with our prior approval and review of the document. Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Page 4 This communication is intended solely for the information and use of the Mayor, members of the City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties. / LLB CliftonLarsonAllen LLP Minneapolis, Minnesota May 11, 2015 CITY OF EDEN PRAIRIE, MINNESOTA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED DECEMBER 31, 2014 AND INDEPENDENT AUDITORS' REPORTS AS REQUIRED BY GOVERNMENT AUDITING STANDARDS, OMB CIRCULAR A-133 AND MINNESOTA STATUTES CITY OF EDEN PRAIRIE, MINNESOTA TABLE OF CONTENTS YEAR ENDED DECEMBER 31, 2014 Page Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 Independent Auditors' Report on Compliance with Requirements that Could Have a Direct and Material Effect on Each Major Federal Program, on Internal Control Over Compliance, and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133 3 Schedule of Expenditures of Federal Awards 6 Independent Auditors' Report on Minnesota Legal Compliance 7 Schedule of Findings and Questioned Costs 8 CliftonLarsonAllen LLP CLAconnect.com CliftonLarsonAllen INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Eden Prairie (the City), as of and for the year ended December 31, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated May 11, 2015. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. NEXIAAn independent member of Nexia International (1) INTERN ATIONAL Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. CliftonLarsonAllen LLP Minneapolis, Minnesota May 11, 2015 (2) CliftonLarsonAllen LLP CLAconnect.com CliftonLarsonAllen INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR FEDERAL PROGRAM, ON INTERNAL CONTROL OVER COMPLIANCE, AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IN ACCORDANCE WITH OMB CIRCULAR A-133 Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Report on Compliance for Each Major Federal Program We have audited the City of Eden Prairie's (the City) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended December 31, 2014. The City's major federal programs are identified in the summary of auditors' results section of the accompanying Schedule of Findings and Questioned Costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditors'Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. NEXIAAn independent member ofNexiaInternational (3) INTERNATIONAL Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2014. Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Purpose of this Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the result of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. (4) Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133 We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated May 11, 2015, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from, and relates directly to, the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditure of Federal Awards is fairly stated in all material respects in relation to the basic financial statements as a whole. CliftonLarsonAllen LLP Minneapolis, Minnesota May 11, 2015 (5) CITY OF EDEN PRAIRIE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED DECEMBER 31, 2014 Federal Federal Federal Grantor/Pass-Through Grantor/Program Title CFDA No. Expenditures U.S. Department of Housing and Urban Development Direct Program (Rental Certificates) Community Development Block Grant Program 14.218 $ 535,681 U.S. Department of Transportation Passed through Minnesota Department of Public Safety Passed through Metropolitan Airport Commission State and Community Highway Safety- Enforcement Wave Plan (Safe& Sober) 20.600 20,503 Passed through Minnesota Department of Public Safety Passed through Metropolitan Airport Commission State and Community Highway Safety-Seat Belt 20.616 12,042 Passed through Minnesota Department of Public Safety Passed through Metropolitan Airport Commission Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 24,344 U.S. Department of Justice Direct Program Bulletproof Vest Partnership Program 16.607 3,932 U.S. Department of Homeland Security Passed through Minnesota Division of Homeland Security and Emergency Management Disaster Grants- Public Assistance (Presidentially Declared Disasters) 97.036 215,130 U.S. Department of Interior Passed through Minnesota Historical Society Historic Preservation Fund Grants 15.904 19,113 $ 830,745 (6) CliftonLarsonAllen LLP CLAconnect.com CliftonLarsonAllen INDEPENDENT AUDITORS' REPORT ON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and Members of the City Council City of Eden Prairie, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Governmental Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Eden Prairie, Minnesota (the City), as of December 31, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated May 11, 2015. The Minnesota Legal Compliance Audit Guide for Political Subdivisions promulgated by the State Auditor pursuant to Minnesota Statutes §6.65 contains seven main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions and tax increment financing. In connection with our audit, nothing came to our attention that caused us to believe that the City, Minnesota failed to comply with the provisions of the Minnesota Legal Compliance Audit Guide for Political Subdivisions, except as noted in the Schedule of Findings and Questioned Costs as item 2014- 001. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City, Minnesota's noncompliance with the above referenced provisions, insofar as they relate to accounting matters. The purpose of this report is solely to describe the scope of our testing of compliance relating to the provisions of the Minnesota Legal Compliance Audit Guide for Political Subdivisions and the results of that testing and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. CliftonLarsonAllen LLP Minneapolis, Minnesota May 11, 2015 NEXIAAn independent member ofNexiaInternational (7) INTERNATIONAL CITY OF EDEN PRAIRIE, MINNESOTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED DECEMBER 31, 2014 SUMMARY OF AUDITORS' RESULTS 1. The auditors' report expresses an unmodified opinion on the basic financial statements of the City of Eden Prairie (the City), Minnesota. 2. No deficiencies in internal control were disclosed by the audit of the basic financial statements of the City and reported in the "Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards". 3. No instances of noncompliance material to the basic financial statements of the City were disclosed during the audit. 4. No matters involving internal control over compliance relating to the audit of the major federal award programs were reported in the "Independent Auditors' Report on Compliance with Requirements that Could Have a Direct and Material Effect on Each Major Federal Program on Internal Control Over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133." 5. The auditors' report on compliance for the major federal award programs for the City expresses an unmodified opinion on all major federal programs. 6. No audit findings relative to the major federal award programs for the City were disclosed during the audit that are required to be reported in accordance with Section 510(a) of OMB Circular A-133. 7. The programs tested as major programs were: Community Development Block Grant CFDA No. 14.218 8. The threshold used to distinguish between Types A and B programs was $300,000. 9. The City did not qualify, under federal guidelines, as a low-risk auditee. (8) CITY OF EDEN PRAIRIE, MINNESOTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) YEAR ENDED DECEMBER 31, 2014 FINDINGS AND QUESTIONED COSTS — MINNESOTA LEGAL COMPLIANCE Finding 2014-001 — Contract Compliance Criteria: Minnesota Statutes §270C.66 requires the City to obtain a Form IC-134 withholding affidavit on construction contracts prior to submitting final payment to the contractor. Condition: The City did not receive the IC-134 for the Upgrade Municipal Wells No 5 & 12 project before making final settlement. Cause: Unknown. Effect: The City is not in compliance with Minnesota Statutes. Recommendation: The City should obtain Form IC-134 for all construction projects prior to submitting final payment to the contractor. CORRECTIVE ACTION PLAN (CAP): Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The City will work to ensure Form IC-134 is obtained for all construction projects prior to submitting final payment to the contractor. Official Responsible for Ensuring CAP: The City's Utilities Manager is the official responsible for ensuring corrective action of the deficiency. Planned Completion Date for CAP: The CAP will be corrected by the 2015 audit. Plan to Monitor Completion of CAP: The City's Utilities Manager will be monitoring this corrective action plan. (9) ITEM NO.: VLA. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,MAY 5, 2015 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS A. SENIOR AWARENESS MONTH PROCLAMATION Tyra-Lukens read a proclamation proclaiming May 2015 as Senior Awareness Month. Members of the Senior Advisory Council accepted the proclamation. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL PLANNING SESSION HELD TUESDAY,APRIL 8, 2015 MOTION: Aho moved, seconded by Case, to approve the minutes of the Council planning session held Tuesday, April 8, 2015, as published. Motion carried 5-0. B. COUNCIL WORKSHOP HELD TUESDAY,APRIL 21, 2015 MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the minutes of the Council workshop held Tuesday, April 21, 2015, as published. Motion carried 5-0. C. CITY COUNCIL MEETING HELD TUESDAY,APRIL 21, 2015 MOTION: Case moved, seconded by Nelson, to approve the minutes of the City Council meeting held Tuesday, April 21, 2015, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. SECOND READING OF ORDINANCE NO. 4-2015 AMENDING CITY CODE CHAPTER 11, SECTION 1.03, SUBD. 3 RELATING TO THE HEIGHT OF FENCES C. SECOND READING OF ORDINANCE NO. 5-2015 AMENDING CITY CODE CHAPTER 11, SECTIONS 11.20 AND 11.30 BY ADDING SUBD. 4 RELATING TO MEDICAL CANNABIS DISPENSARIES & RESOLUTION NO. 2015-46 APPROVING PUBLICATION OF SUMMARY ORDINANCE D. DECLARE SURPLUS PROPERTY E. AWARD CONTRACT TO J&N WEED HARVESTING FOR AQUATIC WEED HARVESTING IN MITCHELL AND RED ROCK LAKES F. AWARD CONTRACT FOR 2015 CRACK SEALING PROJECT TO NORTHWEST ASPHALT & MAINTENANCE G. AGREEMENT WITH TRUE FRIENDS FOR PLAY AREA DESIGN, CONSTRUCTION AND GRANT ADMINISTRATION H. CHANGE ORDER FOR CONTRACT FOR FIBER DR LOOP BETWEEN THE COMMUNITY CENTER AND FIRE STATION 3 I. ADOPT RESOLUTION NO. 2015-47 ACCEPTING DONATIONS FROM FRIENDS OF RED ROCK LAKE AND MITCHELL LAKE ASSOCIATION FOR AQUATIC INVASIVE SPECIES HARVESTING MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve Items A-I on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. CROSSROADS CENTER by Tim Cashin. Request for Planned Unit Development Concept Review on 2.9 acres; Planned Unit Development District Review with waivers on 2.9 acres, Zoning District Amendment within the Commercial-Regional-Services District on 2.9 acres and Site Plan Review on 2.9 acres (Resolution No. 2015-48 for PUD Concept Review; Ordinance for PUD District Review with waivers and Zoning District Amendment) Getschow said the project is for an exterior remodel and landscaping improvements. The site experienced hail damage in 2013, and the property owner is pursuing exterior improvements to the overall building facade, including adding definition, color and interest to the roof line, installation of canopies, and improved landscaping. The PUD waiver requested is related to construction materials on the north elevation of the building that does not meet the requirements for City Code. The proponent will add additional landscaping, screening and bike racks. Official notice of this public hearing was published in the April 23, 2015,Eden Prairie News and sent to 10 property owners. The Planning Commission voted 5-0 to recommend approval of the project at the April 13, 2015 meeting. Scott Nelson, representing DJR Architects, reviewed the project and showed photos of the property with the proposed improvements. He noted the property sustained serious hail damage in 2013. The property owner decided to do drastic exterior and landscape improvements which will include improvements to the canopy and new signage. Tyra-Lukens commented it is a great improvement. She liked the natural landscaping, the enhancements to the berm and the bike parking. Nelson asked if the stucco material would water stain as stucco often shows stains over the years. Mr. Nelson said they have not had that issue with the material, and the color is darker so it should not show stains as readily. There were no comments from the audience. MOTION: Aho moved, seconded by Butcher Wickstrom, to close the public hearing; to adopt Resolution No. 2015-48 for Planned Unit Development Concept Review on 2.9 acres; to approve first reading of the ordinance for Planned Unit Development District Review with waivers, and Zoning District Review within the Commercial Regional Service Zoning District on 2.9 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 5-0. Tyra-Lukens asked when the project will start. Mr. Nelson replied it will start in June. B. PUBLIC HEARING TO CONSIDER CABLE FRANCHISE APPLICATION Getschow said the City of Eden Prairie is part of a group of cities forming the Southwest Cable Commission. Earlier this year the Council approved a transfer of the cable franchise from Comcast to Greatland Connections. Recently the merger deal between Comcast and Time Warner was not approved by the Federal government; however, there will be no changes to the franchise transfer the Council approved earlier this year. This city and many others in the metro area have been approached by CenturyLink, a competitor of Comcast, to provide cable television services. He said there is nothing that precludes Eden Prairie from having more than one cable franchise agreement. We recently sent out an RFP on the cable franchise, and CenturyLink responded. Tonight's action does not request any specific action at this time. There would be a future public hearing to consider that particular franchise agreement. Brian Grogan, representing Moss &Barnett and the Southwest Suburban Cable Commission, said we are here to talk about a competitive franchise and to discuss some of the issues regarding State and Federal law. Today we received a letter from Comcast stating their concerns about the competitive franchise, and that letter will be provided to the Council at a subsequent meeting. The Federal act of 2007 was, in part, trying to promote competition in the cable industry. A franchising authority can award more than one franchise in the jurisdiction but may not grant an exclusive franchise. Mr. Grogan said the franchise application timeline in Minnesota is fairly detailed. It requires a public hearing to consider the application and ultimately to consider the franchise. Now that one application has been received before the closing date the next step will be to prepare a report for the Southwest Cable Commission and bring back their recommendation to the City Council. The City Council stands as the decision body for Eden Prairie no matter what other cities do. When the Comcast franchise was approved two years ago, Comcast required in the agreement that the City would not grant another franchise contract that would be more favorable. He said they would expect to present an identical copy of the Comcast franchise to CenturyLink for their comment. Mr. Grogan said Minnesota statutes require that the initial franchise construction must be made throughout the franchise area within five years of granting the franchise, and that would most likely present the biggest hurdle for CenturyLink. CenturyLink relies on an FCC provision that says it is unlawful to include such a provision. We would have to grapple with the question as to which provision would apply, because there is somewhat of a conflict between State and Federal laws regarding the build out. It is not clear whether the FCC order preempts state or local statutes. Tyler Middleton, Vice President of Minnesota Operations for CenturyLink, said Comcast and its predecessors have had a monopoly on cable service in this area for over thirty years. CenturyLink would bring choice and competition to the market, and he believed all consumers would benefit because Comcast will have to react in terms of price and services they offer. CenturyLink currently offers Prism, a television service which is a different kind of technology called IPTV and which provides a very high quality digital picture. They support all the pay programming and local channels. They have wireless connectivity to each television set. They lay fiber to the home phone network or rely on their existing networks. CenturyLink is an $18 billion company and has the financial wherewithal to bring this service to a community. The Prism product is a very significant investment in their connectivity, and they expect to turn on that product in several Twin Cities markets as early as June 2015. Patrick Haggerty, representing CenturyLink, addressed the question of the Minnesota statute versus the FCC statute. He said CenturyLink agrees with the concept of competition but is concerned about the five-year deadline to provide service to the entire franchise area. He noted the FCC statute was passed in 2007 as a way to incent competition in the industry. Case said the last franchise agreement with Comcast resulted in their laying fiber between our public buildings and asked if any new group would be held to that commitment. Mr. Grogan said we have had discussions with CenturyLink. Their technical representatives have reviewed the connections between Eden Prairie and Edina so they are aware of how we distribute our paid programming. They are committed to matching those obligations. Case asked if this duplicates the Public Access studio concept. Mr. Grogan said we subcontract the studio to Bloomington, and they would have to match the funding for that service. Case asked if CenturyLink would supply the same services, such as the Comcast bundled packages. Mr. Middleton said they would provide similar options. Case noted he saw an article that stated this is not about cable but rather is about the internet. Mr. Middleton said it is about both, and they are building out a fiber network as part of their ability to attract and retain customers. Their offerings will be very similar to what Comcast offers. Case noted we have wanted competition for a long time. Aho asked what percentage of Eden Prairie residents are now served by CenturyLink. Mr. Middleton said they have 99-100% for voice and internet. Aho asked what percentage they would be able to provide with Prism service in the beginning before they would decide it would be a viable business format. Mr. Middleton said their initial commitment is set at 15%within the first two years. Aho asked if any of the capacity to bring fiber to households is available in Eden Prairie now. Mr. Middleton said they will leverage their existing infrastructure but will have to do some things to the existing network to provide capabilities for video. It would be their intent to get as many homes as possible. Aho said he was trying to get an understanding of whether the infrastructure would have to be completely new to deliver the services. Mr. Middleton said they need to upgrade the existing infrastructure in order to get fiber capability into homes. Nelson asked where in town that service would be available. Mr. Middleton said there is no overt plan they can share in an open forum because of competitive issues. Tyra-Lukens thanked the CenturyLink representatives and Mr. Grogan for the presentation and Council Member Case for his service on the Southwest Cable Commission for many years. She noted Council Member Nelson is now serving on that commission. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS A. FIRST READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 4 RELATING TO ALCOHOL, TAPROOMS AND BREW PUBS Getschow said staff has been looking at amendments to our code relating to alcohol for a number of reasons. The City has received inquiries concerning taproom, brew pub and growler liquor licenses. The City Code currently authorizes the issuance of brew pub licenses but not taproom or growler licenses. In addition, there are some housekeeping updates needed because of changes in State law. Rosow reviewed the proposed amendment with a PowerPoint presentation. He noted the legislature just passed legislation last Friday, and staff was able to incorporate those changes in the goldenrod copies given the Council Members tonight. He reviewed the types of licenses issued to brewers and the definitions of the facilities that receive the licenses. Tyra-Lukens asked if the change authorizes the sale of growlers as she thought we had allowed that in one instance. Rosow replied the change is the Sunday sale of growlers. Rosow said the days and hours of sale have been extended by the legislature to permit an 8:00 AM opening on Sunday. The City Council does not need to do that and would have to specifically allow extended hours. The current requirement states a hotel or restaurant must have a percentage of 50/50 for food sales and liquor sales. With the proposed amendment that would be changed to 40/60% food to liquor in order to reflect the demand for new beers that are higher priced which makes it difficult for the business to meet the 50% food sales requirement. He said the amendment would authorize taprooms and would allow Sunday sales. Rosow said there is an issue regarding the taproom and food. A taproom does not need to be a restaurant so it would be able to sell food without meeting the 50/50 rule. Most taprooms operate with the understanding that customers may bring their own food or provide menus for customers to order food from nearby restaurants. Getschow noted the taproom is a new phenomenon, and it is very atypical that they serve food. Nelson asked if a small brewer that brews on site could offer a couple of types of malt liquor. Rosow said they could as long as it is manufactured on site. Nelson asked if this would ever apply to a winery. Rosow said that would require a change to the law as this code applies to malt liquor only. Getschow noted Council Member Nelson's question touched on another area as to whether a winery or a distillery could be included, which is a future possibility. Butcher Wickstrom thought a small business like a taproom should be able to decide to offer food. Rosow said they had that debate today as to what is fair with respect to a small taproom. If they are allowed to bring in food, then that may cut into the mid-market restaurant business. Butcher Wickstrom said she wanted to make sure we are not restricting a business model for any small business. Aho asked if the definition means that a taproom could never become the classic definition of a bar because they are limited to the sale of malt liquor produced on site. Rosow said that was correct. Aho said he understood not wanting to limit a small business, but he also thought we have to be fair to the businesses we currently have. A taproom could become a brew pub if they wanted to sell food. Case noted there is always a conflict between individual rights when we pass any ordinance. Every law limits and gives rights at the same time. He noted there are several issues involved in this discussion, not just brew pubs versus taprooms, because we have municipal liquor stores, and we don't allow other businesses to sell liquor in the City. It does not seem fair to let those facilities sell off-sale growlers. He thought the taproom could have food menus available for restaurants that deliver for customers who want food. Getschow said the off-sale growler situation is a unique one because we are one of the few cities with a municipal liquor store. He said it doesn't seem consistent and fair to have growler sales in Eden Prairie. Rosow said he did some math about what kind of impact this would have on our liquor store. From an operating point of view it is important for a taproom to be able to sell off their excess product. Case asked if it would have to be an all or nothing situation so that we might cap the sales of growlers. He noted we receive 3% of our City's revenue from liquor sales and that is part of our tax structure. Tyra-Lukens said it is an interesting point, and it will have an impact on the liquor stores. She thought we also need to consider why we allow restaurants to sell liquor when we have the municipal liquor stores. Rosow noted the zoning is different for a restaurant than for a taproom which would be located in an industrial zone. Nelson said she liked the idea of potentially limiting the number of growlers sold, and, if a taproom has food, then maybe it should have a food/liquor percentage as well. Tyra-Lukens asked if a taproom could put out food if they don't charge for it. Rosow said we could probably define it in a way to allow the offering of free food. We could also include the other suggestions such as no growler sales, a limit to the hours of growler sales or a cap on the percentage of food sold. Butcher Wickstrom believed the taproom is a model that Gen Xers and millennials like. She said she liked Council Member Nelson's idea to have a certain percentage of food to alcohol sales for taprooms so they could have appetizer-type food available. She also thought it would be good to put some restrictions on growlers but didn't think it is a problem to have municipal liquor stores and allowing taprooms to sell growlers. Getschow said we are somewhat treading new ground here, and he would like to check with other cities in the same situation. He could see it as a value added to the community. He noted the one group that has approached us about opening a taproom is not interested in serving food. Tyra-Lukens asked if most taprooms don't have food. Rosow replied it was his understanding that taprooms don't offer their own food but do allow customers to bring in food or post menus for restaurants that provide take-out or delivery. Aho noted we have a lot of questions, and this is a new issue. There are a lot of changes with the State statutes, and he did not think we are going to come to a resolution tonight. We need to have a meaningful discussion and weigh each of the issues, perhaps at a workshop session. Case said he would like to have reasons to support the growler sales. We have raised a lot of questions tonight, and he liked Council Member Aho's suggestion for a workshop on the issue. Tyra-Lukens said her big concern is that we have a business that would like to come in. She asked if we could pass the ordinance and continue to make changes before coming back for second reading. Getschow said City Attorney Rosow had asked that second reading be made some time in June or July if a first reading passed tonight. Aho said his concern is that a potential business would not want to make plans if they get word we are passing the ordinance tonight but will be reconsidering it at a later date. Rosow said the ordinance requires a first reading and it has been introduced to the Council. We have had a first reading of the ordinance but the Council is not voting on it. The Council could then have first reading pass at a later meeting and have second reading at the same meeting. Rosow also noted the ordinance amendment changes the 50/50 percentage to 40/60. The consensus of Council Members was to change the percentage to 40/60. Tyra-Lukens summarized that no action will be taken tonight. She asked Council Members to get their questions and comments to the City Manager or the City Attorney. Case said it would be helpful to have an outline of the key issues involved at the next session. XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:35 PM. ITEM NO.: VI.B. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,MAY 5, 2015 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, Community Services Manager Molly Koivumaki, City Attorney Ric Rosow, and Recorder Jan Curielli HUMAN RIGHTS & DIVERSITY COMMISSION: Jenny Buckland, Connie Iacovelli, Greg Leeper, and Student Representative Karina Lin Workshop-Heritage Room II I. JOINT MEETING WITH THE HUMAN RIGHTS & DIVERSITY COMMISSION Fenrick gave a PowerPoint presentation that distilled her notes from the "Coffee with the Council" event last week. She noted there was a good cross section of people at the event, and there was good energy and discussion. She reviewed some of the challenges to feeling connected that were brought up at the event. One of the biggest challenges mentioned was that of transportation,particularly in regard to the lack of bus facilities for pre-school children. There are about 80 families struggling with transportation issues, including many of the Indian-American families. Other challenges included difficulties making social connections and the lack of moderate income housing, especially three and four bedroom units. Ideas generated for facilitating greater social connections included a more public welcome by the City, an "On Ramp to Eden Prairie" class, and increased cultural sensitivity. Tyra-Lukens asked if there were specific suggestions for ways to get a welcome out to individuals. Fenrick said there was not as much input on that topic, but they would probably use a multi-pronged attack. Getschow noted the recent City survey showed that word of mouth is still one of the main means to get information. Regarding community dialogue and education, Fenrick said attendees suggested having more events like the "Coffee with the Council" roundtable event. They mentioned the need for a central meeting space, having festivals to celebrate diversity on a regular basis, and having different engagement strategies for reaching first generation immigrant communities and communities of color. Aho said he enjoyed the event and had good discussions with those who attended. He believed there is not any one way to reach out to everyone. City Council Workshop Minutes May 5, 2015 Page 2 Butcher Wickstrom commented it takes a lot of time to have cultural change. We need to continue our efforts to engage everyone and to celebrate those who attended the event. She thought the questions used at the roundtable were great and very action oriented. Tyra-Lukens suggested we need more dialogue and understanding of integration versus assimilation as a community expectation because there are diverse opinions on what is best. She thought we need to discuss things that aren't polarizing issues. Fenrick noted we should have those discussions but also celebrate the differences. She said the Commission tried to craft the questions to understand how people connect. Iacovelli asked if the Council would want to do another event like this. Tyra-Lukens replied the Council has done this type of event in the past, and she believed the Council Members would do another. However, it gets frustrating to come to an event and have 20 people in attendance. Iacovelli felt the people at her table were eager to make changes, and many of them were excited about joining the Human Rights &Diversity Commission next year. She believed the 20 people in attendance would spread the word because they are the "doers" in the community. Jeremiah noted the representative of the Lady Flowers of India group had communicated with others in her group before the event to see what they wanted her to present. Case said he was not able to attend but has attended similar events in the past and agreed that the attendees are often those who need to be there. He thought it was good to get deeper into where people are and suggested having the Council Members break up and go out to different buildings for similar events. Aho noted that would be similar to the "Night to Unite" event. Fenrick gave an update of the Commission's work. She said Sana Elassar sits on the CAC committee for the Southwest LRT and has mentioned there are issues regarding accessibility for the station design. Ms Elassar has noted it is important to avoid some of the design mistakes that have been made with previous LRT lines and to consider what is available for riders with disabilities when they get on or off at the LRT stations. Many of those with disabilities may be completely dependent on public transportation so those considerations are extremely important. Jeremiah commented that issue goes beyond the CAC. There are Federal guidelines for the rail line but none for the stations along the line. Fenrick reviewed some of the recent initiatives of the Commission, including the subject of youth experiencing homelessness. There has been an increase in the number of families who are precariously housed, and there are 30 individuals in the School district who are in the same situation for housing. The Commission conducted a film and panel discussion on youth homelessness to discuss what school districts and cities are doing about the issue. Other events planned by the Commission include a Cooking, Culture & Conversation Class through Community Education, the Tracks in the Snow film and panel discussion about our Muslim neighbors, and the Dakota 38 film and panel discussion at Hennepin Technical Center. Tyra-Lukens thanked the Commission members for all they are doing and noted there is a lot of variety. Koivumaki noted our staff has been able to help groups from Carver County and Edina who approached us wanting to know how to do outreach to the Somali community. That reflects well on the work the Commission has done. City Council Workshop Minutes May 5, 2015 Page 3 Open Podium - Council Chamber II. OPEN PODIUM A. Brinn Witt--Backyard Chickens Brinn Witt said she received a citation for having three hens in her yard and will have to go to court. She is not able to get to court because her vehicle was taken away. Tyra-Lukens asked what Ms Witt would like the Council to discuss. Ms Witt said she would like to be allowed to keep her chickens. Tyra-Lukens replied the Council reviewed that issue not long ago and decided not to change the ordinance. Getschow noted Ms Witt has expressed her interest in changing the rules regarding keeping chickens. He said someone from the Police Department can talk with her about the citation. III. ADJOURNMENT CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A. Christy Weigel, Clerk's License Application List Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Motion: Approve the licenses listed below New On-Sale Wine with Strong Beer& 3.2 Beer On-Sale License Licensee name: Scale, LLC DBA: Rhody's Craft House & Grill 7000 Washington Avenue South 2015 Renewal Licenses Private Kennel Frank& Lyndy Newcomb Barb & Jim Gabbert - 1 - CITY COUNCIL AGENDA DATE: May 19, 2015 SECTION: Consent Agenda DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Community Development/Planning Wagner Property Janet Jeremiah/Steve Durham Requested Action Move to: • Approve 2nd Reading of the Ordinance for Planned Unit Development District Review with waivers on 6.5 acres and Zoning District Change from R1-22 to R1-13.5 on 6.5 acres; and • Approve the Development Agreement for Wagner Property. Synopsis This development proposes the creation of 12 single family lots. The gross density of the project is 1.85 units per acre. Waivers from the minimum lot width at the Right of Way line are being requested. Granting of the waivers provide for a subdivision design that utilizes through street connections and eliminates the use of cul-de-sacs. Background Information This is the final approval of the development agreement and plans for a 12 lot single family lot subdivision. The Planning Commission voted 6-0 to recommend approval of the project at the February 23, 2015 meeting. The Review Period Expires on July 12, 2015 Attachments 1. Ordinance for PUD District Review and Zoning District Change 2. Summary Ordinance 3. Development Agreement WAGNER PROPERTY CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 6-2015-PUD-3-2015 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,REMOVING CERTAIN LAND FROM ONE ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT,AND, ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. That the land which is the subject of this Ordinance (hereinafter, the "land") is legally described in Exhibit A attached hereto and made a part hereof. Section 2. That action was duly initiated proposing that the land be removed from the R1-22 Zoning District and be placed in the R1-13.5 Zoning District 6-2015-PUD-3-2015 (hereinafter "PUD-3-2015-R1-13.5"). Section 3. The land shall be subject to the terms and conditions of that certain Development Agreement dated as of May 19, 2015 entered into between The Pemtom Land Company and the City of Eden Prairie, (hereinafter"Development Agreement"). The Development Agreement contains the terms and conditions of PUD-3-2015-R1-13.5, and are hereby made a part hereof. Section 4. The City Council hereby makes the following findings: A. PUD-3-2015-R1-13.5 is not in conflict with the goals of the Comprehensive Guide Plan of the City. B. PUD-3-2015-R1-13.5 is designed in such a manner to form a desirable and unified environment within its own boundaries. C. The exceptions to the standard requirements of Chapters 11 and 12 of the City Code that are contained in PUD-3-2015-R1-13.5 are justified by the design of the development described therein. D. PUD-3-2015-R1-13.5 is of sufficient size, composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. Section 5. The proposal is hereby adopted and the land shall be, and hereby is removed from the R1-22 Zoning District, and placed in the R1-13.5 Zoning District and shall be included hereafter in the Planned Unit Development PUD-3-2015-R1-13.5 and the legal descriptions of land in each district referred to in City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly. Section 6. City Code Chapter 1 entitled"General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 7. This Ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 31st day of March, 2015, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the 19 day of May, 2015. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on , 2015. EXHIBIT A Wagner Property Legal Description before Final Plat: Lot 19 and 20 Eden Prairie Acres, Hennepin County, Minnesota. Legal Description after Final Plat: Lots 1 - 2 Block 1, Lots 1-9 Block 2, Lot 1 Block 3 Wagner Property, Hennepin County, Minnesota WAGNER PROPERTY CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 6-2015-PUD-3-2015 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,REMOVING CERTAIN LAND FROM ONE ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT,AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99, WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Summary: This ordinance allows rezoning of land located at 10841 and 10861 Blossom Road from the R1-22 Zoning District to the R1-13.5 Zoning District on 6.5 acres. Exhibit A, included with this Ordinance, gives the full legal description of this property. Effective Date: This Ordinance shall take effect upon publication. ATTEST: Kathleen. Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on , 2015. (A full copy of the text of this Ordinance is available from City Clerk.) Exhibit A Wagner Property — Legal Description Lots 19 and 20 Eden Prairie Acres, Hennepin County, Minnesota DEVELOPMENT AGREEMENT WAGNER PROPERTY THIS DEVELOPMENT AGREEMENT ("Agreement") is entered into as of May 19, 2015, by The Pemtom Land Company, a Minnesota corporation, hereinafter referred to as "Developer," its successors and assigns, and the CITY OF EDEN PRAIRIE, a municipal corporation, hereinafter referred to as "City": WITNESSETH: WHEREAS,Developer Planned Unit Development Concept Review on 6.5 acres,Planned Unit Development District Review with waivers on 6.5 acres,Zoning District Change from R1-22 to R1-13.5 Zoning District on 6.5 acres,and Preliminary Plat of 6.5 acres into 12 lots,legally described on Exhibit A (the "Property"); NOW, THEREFORE, in consideration of the City adopting Resolution No. 2015-00 for Planned Unit Development Concept Review, Ordinance No. 00-2015-PUD-00-2015 for Planned Unit Development District Review and Zoning District Change from R1-22 to R1-13.5 on 6.5 acres, and Resolution No. 2015-00 for Preliminary Plat, Developer agrees to construct, develop and maintain the Property as follows: 1. PLANS: Developer shall develop the Property in conformance with the materials revised and stamp dated February 11, 2015, reviewed and approved by the City Council on March 31,2015, (hereinafter the "Plans")and identified on Exhibit B, subject to such changes and modifications as provided herein. 2. EXHIBIT C: Developer agrees to the terms, covenants, agreements, and conditions set forth in Exhibit C. 3. DEVELOPER'S RESPONSIBILITY FOR CODE VIOLATIONS: In the event of a violation of City Code relating to use of the Land construction thereon or failure to fulfill an obligation imposed upon the Developer pursuant to this Agreement,City shall give 24 hour notice of such violation in order to allow a cure of such violation, provided however, City need not issue a building or occupancy permit for construction or occupancy on the Land while such a violation is continuing,unless waived by City. The existence of a violation of City Code or the failure to perform or fulfill an obligation required by this Agreement shall be determined solely and conclusively by the City Manager of the City or a designee. 4. DEVELOPER'S RESPONSIBILITY FOR ITS CONTRACTORS: Developer shall release,defend and indemnify City,its elected and appointed officials,employees and agents from and against any and all claims, demands, lawsuits, complaints, loss, costs (including attorneys' fees), damages and injunctions relating to any acts, failures to act, errors, omissions of Developer or Developer's consultants,contractors,subcontractors,suppliers and agents. Developer shall not be released from its responsibilities to release, defend and indemnify because of any inspection, review or approval by City. 5. FINAL PLAT: The final plat of the Property shall be recorded with the Hennepin County Recorder or Registrar of Titles,as applicable within 90 days of approval by the City Council or within 2 years of approval of the Preliminary Plat,whichever occurs first. If the final plat is not filed within the specified time,the City Council may,upon ten days written notice,to the Developer, consider a resolution revoking the approval. 6. GRADING, DRAINAGE, AND STORMWATER POLLUTION PREVENTION PLANS: A. FINAL GRADING AND DRAINAGE PLAN: Developer agrees that the grading and drainage plan contained in the Plans is conceptual. Prior to the release of a land alteration permit for the Property, Developer shall submit and obtain the City Engineer's written approval of a final grading and drainage plan for the Property. The final grading and drainage plan shall include all wetland information, including wetland boundaries,wetland buffer strips and wetland buffer monument locations;all Stormwater Facilities, such as water quality ponding areas, stormwater detention areas, and stormwater infiltration systems; and any other items required by the application for and release of a land alteration permit. All design calculations for storm water quality and quantity together with a drainage area map shall be submitted with the final grading and drainage plan. Prior to release of the grading bond, Developer shall certify to the City that the Stormwater Facilities conform to the final grading plan and that the Stormwater Facilities are functioning in accordance with the approved plans. Developer shall employ the design professional who prepared the final grading plan. The design professional shall monitor construction for conformance to the approved final grading plan and Stormwater Pollution Prevention Plan(SWPPP). The design professional shall provide a final report to the City certifying completion of the grading in conformance the approved final grading plan and SWPPP. In addition,the design professional retained by the Developer to perform the monitoring of the Project shall be responsible for all monitoring, data entry and reporting to the PermiTrack ESC web-based erosion and sediment permit tracking program utilized by the City. B. STORMWATER FACILITY CONSTRUCTION: Stormwater Facilities, including detention basins,retention basins,"Stormwater Infiltration"or"Filtration Systems"(such as rainwater gardens,vegetated swales,infiltration basins,vegetated filters, filter strips, curbless parking lot islands, parking lot islands with curb-cuts, traffic islands, tree box filters, bioretention systems or infiltration trenches) or "Underground Systems" (such as media filters, underground sand filters, underground vaults,sedimentation chambers,underground infiltration systems,pre- manufactured pipes, modular structures or hydrodynamic separators) shall be maintained by the Developer during construction and for a minimum of two(2) full growing seasons after completion of the development to ensure that soil compaction, erosion, clogging, vegetation loss, channelization of flow or accumulation of sediment are not occurring,and thereafter by the Owner of the Property.Planting and Maintenance Plans for the Stormwater Facilities (where appropriate)to ensure that the Stormwater Facilities continue to function as designed in perpetuity must be submitted prior to release of the first building permit for the Development Developer shall employ the design professional who prepared the final grading plan to monitor construction of the Stormwater Facilities for conformance to the Minnesota Pollution Control Agency publication entitled"State of Minnesota Storm Water Manual" dated November 2005, the approved final grading plan and the requirements listed herein. All inspections of underground systems shall be performed by personnel that have approved OSHA confined space training. Maintenance techniques must be used during construction to protect the infiltration capacity of all Stormwater Infiltration Systems by limiting soil compaction to the greatest extent possible. This must include delineation of the proposed infiltration system with erosion control fencing prior to construction; installation of the infiltration system using low-impact earth moving equipment; and not allowing equipment,vehicles, supplies or other materials to be stored or allowed in the areas designated for stormwater infiltration during construction. In areas of structural infiltration Developer shall prior to construction of the infiltration system provide a plan that addresses: (i) construction management practices to assure the infiltration system will be functional; (ii), erosion control measures; (iii) infiltration capacity; (iv) performance specifications that the completed infiltration system must meet to be considered functional by City and(v) corrective actions that will be taken if the infiltration system does not meet the performance specification. All Stormwater Infiltration Systems must be inspected prior to final grading to ensure that the area is infiltrating as proposed and to determine if corrective measures are required to allow infiltration as proposed. Field verification of post-construction infiltration rates must be provided to the City within 30 days after the first rainfall event of inch or greater after the Stormwater Infiltration Systems become operational. If infiltration rates are reduced a plan to restore adequate infiltration must be provided within 90-days of the field verification test. The work required to bring the Stormwater Infiltration System back into compliance be implemented within 60 days of City approval of the plan. Pervious surfaces shall be stabilized with seed and mulch or sod and all impervious surfaces must be completed prior to final grading and planting of the Stormwater Infiltration Systems. Stormwater Infiltration Systems that are constructed under a building shall be designed for maintenance access and installed in conformance with the standards outlined in The Minnesota Stormwater Manual (November 2005) and/or the Plans. The System shall be kept off-line until construction is complete. Field verification of post-construction infiltration rates must be provided to the City within 30 days after the first rainfall event of one-half inch or greater following the Storm Water Infiltration Systems becoming operational. If the infiltration rates are reduced by construction,a plan to restore adequate infiltration must be provided within 90-days of the field test C. STORMWATER FACILITY INSPECTION AND MAINTENANCE: A Stormwater Maintenance Plan must be provided for operation and maintenance of all Stormwater Facilities to ensure they continue to function as designed in perpetuity prior to issuance of the Land Alteration Permit. The Stormwater Maintenance Plan must identify and protect the design, capacity and functionality of all Stormwater Facilities. The Maintenance Plan must contain at a minimum: the party(s) responsible for maintenance; access plans; inspection frequency; methods used for field verification of infiltration for Stormwater Infiltration Systems;routine and non- routine inspection procedures; sweeping frequency for all parking and road surfaces; plans for restoration of reduced infiltration for Stormwater Infiltration Systems;and plans for replacement of failed systems,all pursuant to and in accordance with Eden Prairie City Code Section 11.55, Subd. 8. During construction and for two years following completion of construction, all Stormwater Facilities shall be inspected at a minimum of once annually to determine if the Stormwater Facility(s) is treating stormwater as designed and should occur within 72-hours after a rainfall event of one-inch or greater to verify infiltration. All Stormwater Facilities shall be kept free of debris,litter,invasive plants and sediment. Erosion impairing the function or integrity of the Stormwater Facilities,if any,must be corrected and any structural damage impairing or threatening to impair the function of the Stormwater Facilities must be repaired. The following criteria must be included in the inspection: • A storage treatment basin(including retention and detention basins)shall be considered inadequate if sediment has decreased the wet storage volume by 50 percent or dry storage volume by 25 percent of its original design volume. • A Stormwater Infiltration System shall be considered inadequate if sediment has accumulated that impairs or has the potential to impair infiltration of stormwater. • An underground storage chamber shall be considered inadequate if sediment has decreased the storage volume by 50 percent of its original design volume. Based on this inspection,if a Stormwater Facility requires cleanout,the Stormwater Facility shall be restored to its original design and/or the infiltration capacity of the underlying soils must be restored and any surface disturbance must be stabilized within one year of the inspection date. Sediment, debris, litter or vegetation removal in Stormwater Infiltration Systems shall be by hand or with a flat-bottomed shovel or rake during dry periods. Only enough sediment shall be removed as needed to restore hydraulic capacity,leaving as much of the vegetation in place as possible. Any damaged turf or vegetation shall be reseeded or replaced. After the two year period of maintenance,the Owner of the Property shall continue to be responsible for maintenance of the Stormwater Facilities. This shall include inspections at a minimum of once per every five years. Regular maintenance shall be conducted and must include regular sweeping of private streets,parking lots or drive aisles at a minimum of once per year; debris and litter removal;removal of noxious and invasive plants;removal of dead and diseased plants; maintenance of approved vegetation; re-mulching of void areas; replanting or reseeding areas where dead or diseased plants were removed;and removal of sediment build-up. Sediment build-up in above-ground Stormwater Infiltration or Filtration Systems shall be removed by hand. Areas above Underground Systems shall be kept free of structures that would limit access to the System for inspections, maintenance or replacement. C. STORMWATER POLLUTION PREVENTION PLAN (SWPPP): Prior to issuance of a land alteration permit,Developer shall submit to the City Engineer and obtain City Engineer's written approval of Stormwater Pollution Prevention Plan (SWPPP) for the Property. The SWPPP shall include all boundary erosion control features, temporary stockpile locations, turf restoration procedures, concrete truck washout areas and any other best management practices to be utilized within the Project. Prior to release of the grading bond, Developer shall complete implementation of the approved SWPPP. 7. OWNER'S SUPPLEMENT TO DEVELOPMENT AGREEMENT: The Owner's Supplements to this Agreement executed by and between the City of Eden Prairie and the following are attached hereto and made a part hereof. The fee interest of James M. Wagner and Jane Wagner Weisman, or successor, as Trustees of the Mary P. Wagner Trust under agreement dated December 10, 1990 which interest is subject to a purchase agreement with Developer. 8. PERFORMANCE STANDARDS: Developer agrees that the Property will be operated in a manner meeting all applicable noise,vibration,dust and dirt,smoke,odor and glare laws and regulations. Developer further agrees that the facility upon the Property shall be operated so noise,vibration,dust and dirt,smoke,odor and glare do not go beyond the Property boundary lines. 9. PUD WAIVERS GRANTED: The city hereby grants the following waivers to City Code requirements within the R1-13.5 District through the Planned Unit Development District Review for the Property and incorporates said waivers as part of 00-2015-PUD-00-2015: Waivers from the Minimum lot width at the Right of Way Line for the following lots: 1. Lot 3, Block 2 from 85 feet to 80 feet. 2. Lot 4, Block 2 from 85 feet to 78 feet. 3. Lot 5, Block 2 from 85 feet to 82 feet. 4. Lot 6, Block 2 from 85 feet to 72 feet. 5. Lot 7, Block 2 from 85 feet to 75 feet. 6. Lot 8, Block 2, from 85 feet to 76 feet. 10. REMOVAL/SEALING OF EXISTING WELL AND SEPTIC SYSTEMS: Prior to issuance by City of any permit for grading or building on the Property, Developer shall submit to the Chief Building Official and to obtain the Chief Building Official's written approval of plans for demolition and removal of existing septic systems and wells on the Property, and restoration of the Property. Prior to issuance by City of any permit for grading or building on the Property, Developer shall complete the demolition and removal of existing septic systems and wells on the Property and restore the Property. Prior to such demolition or removal, Developer shall provide to the City a deposit in the amount of $1000.00 per septic and well to guarantee that Developer completes implementation of the approved plan. The city shall return to Developer the $1000.00 deposit at such time as the Chief Building Official has verified in writing that the Developer has completed implementation of the approved plan. 11. RETAINING WALLS: Prior to issuance by the City of any permit for grading or construction on the Property, Developer shall submit to the Chief Building Official, and obtain the Chief Building Official's written approval of detailed plans for the retaining walls identified on the grading plan in the Plans. These plans shall include details with respect to the height,type of materials,and method of construction to be used for the retaining walls.Developer shall complete implementation of the approved retaining wall plan in accordance with the terms and conditions of Exhibit C, attached hereto,prior to issuance of any occupancy permit for the Property. Prior to release of Final Plat the Developer shall submit to the City documents in the form of a homeowners association or private covenant and agreement with language describing all construction, maintenance and repair of all retaining walls on the Property shall be the responsibility of the Developer, its successors and assigns. 12. SIGNS: Developer agrees that for each sign which requires a permit by Eden Prairie City Code, Section 11.70,Developer shall file with the City Planner and receive the City Planner's written approval of an application for a sign permit. The application shall include a complete description of the sign and a sketch showing the size, location,the manner of construction, and other such information as necessary to inform the City of the kind, size, material construction,and location of any such sign,consistent with the sign plan shown on the Plans and in accordance with the requirements of City Code, Section 11.70, Subdivision 5a. 13. SPECIAL ASSESSMENT AGREEMENT: Prior to the release of the final plat for the Property,an assessment agreement,in the form and substance as attached in Exhibit D,shall be signed by the owner(s) of the Property with the City for trunk sewer and water assessments on an assessable area of 6.5 acres in the amount of$50,277.50. 14. STREET AND UTILITY PLANS: Prior to issuance by the City of any permit for the construction of streets and utilities for the Property, Developer shall submit to the City Engineer,and obtain the City Engineer's written approval of plans for public streets,sanitary sewer, water and storm sewer. Plans for public infrastructures shall be of a plan view and profile on 24"x 36"or 22"x 34"plan sheets consistent with City standards. Prior to release of the final plat for the Property,Developer shall furnish to the City Engineer and receive the City Engineer's written approval of a surety equal to 125%of the cost of said improvements. The Developer shall also be responsible to provide security in the amount of 25%of the cost of public infrastructure to serve as a warranty for a period of two years upon acceptance of said public infrastructure by the City.A permit fee of five percent of construction value shall be paid to City by Developer. The design engineer shall provide daily inspection, certify completion in conformance to approved plans and specifications and provide record drawings. 15. TREE LOSS - TREE REPLACEMENT: There are 894 diameter inches of significant trees on the Property. Tree loss related to development on the Property is calculated at 432 diameter inches. Tree replacement required is 278 caliper inches.Prior to the issuance of any grading permit for the Property,Developer shall submit to the City Forester and receive the City Forester's written approval of a tree replacement plan for 278 caliper inches. This approved plan shall include replacement trees of a 3-inch diameter minimum size for a shade tree and a 7-foot minimum height for conifer trees. The approved plan shall also provide that, should actual tree loss exceed that calculated herein, Developer shall provide tree replacement on a caliper inch per caliper inch basis for such excess loss. Prior to issuance of any grading permit for the Property,Developer shall furnish to the City Planner and receive the City Planner's approval of a tree replacement bond equal to 150%of the cost of said improvements as required by City Code. Developer shall complete implementation of the approved tree replacement plan prior to occupancy permit issuance. IN WITNESS WHEREOF,the parties to this Agreement have caused these presents to be executed as of the day and year aforesaid. CITY OF EDEN PRAIRIE By Nancy Tyra-Lukens Its Mayor By Rick Getschow Its City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of ,2015, by Nancy Tyra-Lukens and Rick Getschow,respectively the Mayor and the City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. Notary Public DEVELOPER By The Pemtom Land Company Its STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2015,by , the , of , a , on behalf of the company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344 Exhibit A Development Agreement - Wagner Property Legal Description Before Final Plat: Lot 19 and Lot 20, Eden Prairie Acres, according to the recorded plat thereof, Hennepin County, Minnesota Legal Description After Final Plat: Lots 1-2, Block 1; Lots 1-9, Block 2; and Lot 1, Block 3; Wagner Property, Hennepin County, Minnesota. Exhibit B 1. Preliminary Plat Submittal dated 02-11-15 by Westwood Professional Services, Inc. 2. Existing Conditions &Demolition Plan dated 02-11-15 by Westwood Professional Services, Inc. 3. Preliminary Plat dated 02-11-15 by Westwood Professional Services, Inc. 4. Preliminary Grading, Drainage, and Erosion Plan Control dated 02-11-15 by Westwood Professional Services, Inc. 5. Preliminary Utility Plan dated 02-11-15 by Westwood Professional Services, Inc. 6. Street Profiles dated 02-11-15 by Westwood Professional Services, Inc. 7. Preliminary Tree Inventory&Preservation Plan dated 02-11-15 by Westwood Professional Services, Inc. 8. Preliminary Landscape Plan dated 02-11-15 by Westwood Professional Services, Inc. 9. Plans marked"Received Planning Department" Stamp dated 02-11-15. EXHIBIT C WAGNER PROPERTY-DEVELOPMENT AGREEMENT I. Prior to release of any building permit, Developer shall submit to the City Engineer for approval two copies of a development plan(1" =100' scale) showing existing and proposed contours,proposed streets, and lot arrangements and size, minimum floor elevations on each lot, preliminary alignment and grades for sanitary sewer, water main, and storm sewer, 100-year flood plain contours, ponding areas, tributary areas to catch basins, arrows showing direction of storm water flow on all lots, location of walks, trails, and any property deeded to the City. II. Developer shall submit detailed construction and storm sewer plans to the Watershed District for review and approval. Developer shall follow all rules and recommendations of said Watershed District. III. Developer shall pay cash park fees as to all of the Property required by City Code in effect as of the date of the issuance of each building permit for construction on the Property. IV. If Developer fails to proceed in accordance with this Agreement within twenty-four(24) months of the date hereof, Developer, for itself, its successors, and assigns, shall not oppose the City's reconsideration and rescission of any Rezoning, Site Plan review and/or Guide Plan review approved in connection with this Agreement, thus restoring the status of the Property before the Development Agreement and all approvals listed above were approved. V. Provisions of this Agreement shall be binding upon and enforceable against the Property and the Owners, their successors and assigns of the Property. VI. The Developer hereby irrevocably nominates, constitutes, and appoints and designates the City as its attorney-in-fact for the sole purpose and right to amend Exhibit A hereto to identify the legal description of the Property after platting thereof. VII. Developer represents that it has marketable fee title to the Property, except: The fee interest of James M. Wagner and Jane Wagner Weisman, or successor, as Trustees of the Mary P. Wagner Trust under agreement dated December 10, 1990 which interest is subject to a purchase agreement with Developer. With respect to any interest in all portions of the Property which Developer is required,pursuant to this Agreement, to dedicate or convey to the City(the "Dedicated Property"), Developer represents and warrants as follows now and at the time of dedication or conveyance: A. That Developer has marketable fee title free and clear of all mortgages, liens, and other encumbrances. Prior to final plat approval, Developer shall provide to the City a current title insurance policy insuring such a condition of title. B. That Developer has not used, employed, deposited, stored, disposed of,placed or otherwise allowed to come in or on the Dedicated Property, any hazardous substance, hazardous waste, pollutant, or contaminant, including, but not limited to, those defined in or pursuant to 42 U.S.C. § 9601, et. seq., or Minn. Stat., Sec. 115B.01, et. seq. (such substances, wastes,pollutants, and contaminants hereafter referred to as "Hazardous Substances"); C. That Developer has not allowed any other person to use, employ, deposit, store, dispose of, place or otherwise have, in or on the Property, any Hazardous Substances. D. That no previous owner, operator or possessor of the Property deposited, stored, disposed of, placed or otherwise allowed in or on the Property any hazardous substances. Developer agrees to indemnify, defend and hold harmless City, its successors and assigns, against any and all loss, costs, damage and expense, including reasonable attorneys fees and costs that the City incurs because of the breach of any of the above representations or warranties and/or resulting from or due to the release or threatened release of Hazardous Substances which were, or are claimed or alleged to have been, used, employed, deposited, stored, disposed of,placed, or otherwise located or allowed to be located, in or on the Dedicated Property by Developer, its employees, agents, contractors or representatives. VIII. Developer acknowledges that Developer is familiar with the requirements of Chapter 11, Zoning, and Chapter 12, Subdivision Regulations, of the City Code and other applicable City ordinances affecting the development of the Property. Developer agrees to develop the Property in accordance with the requirements of all applicable City Code requirements and City Ordinances. IX. Prior to release of the final plat, Developer shall pay to City fees for the first three (3) years' street lighting on the public streets adjacent to the Property(including installation costs, if any, as determined by electrical power provider), engineering review, and street signs. X. Developer shall submit detailed water main, fire protection, and emergency vehicle access plans to the Fire Marshal for review and approval. Developer shall follow all the recommendations of the Fire Marshal. XI. Developer acknowledges that the rights of City performance of obligations of Developer contemplated in this agreement are special,unique, and of an extraordinary character, and that, in the event that Developer violates, or fails, or refuses to perform any covenant, condition, or provision made herein, City may be without an adequate remedy at law. Developer agrees, therefore, that in the event Developer violates, fails, or refuses to perform any covenant, condition, or provision made herein, City may, at its option, institute and prosecute an action to specifically enforce such covenant, withhold building permits or rescind or revoke any approvals granted by the City. No remedy conferred in this agreement is intended to be exclusive and each shall be cumulative and shall be in addition to every other remedy. The election of anyone or more remedies shall not constitute a waiver of any other remedy. XII. Developer shall, prior to the commencement of any improvements, provide written notice to Comcast of the development contemplated by this Development Agreement. Notice shall be sent to Comcast Cable, 9705 Data Park, Minnetonka, Minnesota 55343. XIII. Prior to building permit issuance, all fees associated with the building permit shall be paid to the Inspections Department, including; Building permit fee, plan check fee, State surcharge, metro system access charge (SAC), City SAC and City water access charge (WAC), and park dedication. Contact Metropolitan Waste Control to determine the number of SAC units. XIV. Prior to building permit issuance, except as otherwise authorized in the approved Plans, existing structures, wells and septic systems (if present) shall be properly abandoned or removed as required by City ordinance and all permits obtained through the Inspections Department. XV. Prior to building permit issuance,provide two copies of an approved survey or site plan (1" =200 scale) showing proposed building location and all proposed streets, with approved street names, lot arrangements and property lines. XVI. The City shall not issue any building permit for the construction of any building, structure, or improvement on the Property until all requirements listed in this Exhibit C have been satisfactorily addressed by Developer. XVII. No failure of the City to comply with any term, condition, covenant or agreement herein shall subject the City to liability for any claim for damages, costs or other financial or pecuniary charges. No execution on any claim, demand, cause of action or judgment shall be levied upon or collected from the general credit, general fund or taxing powers of the City. XVIII. Prior to issuance of the first building permit for the Property, Developer shall permanently demarcate the location of the boundary of the conservation easement on each lot property line or corner with permanent four-foot tall posts. A 2 '/2 by 6 inch sign or decal reading "Scenic/Conservation Easement Boundary, City of Eden Prairie", will be affixed to the top of the post. XIX. Within 10 days of the approval of the Development Agreement, the Developer shall record the Development Agreement at the County Recorder and/or Registrar of Titles. The final plat shall not be released until proof of filing of the Development Agreement is submitted to the City. XX. The City is hereby granted the option, but not the obligation, to complete or cause completion in whole or part of all of the Developer's obligations under this Agreement for which a bond, letter of credit, cash deposit or other security(hereinafter referred to as the "Security") is required if the Developer defaults with respect to any term or condition in this Agreement for which Security is required and fails to cure such default(s)within ten (10) days after receipt of written notice thereof from the City; provided however if the nature of the cure is such that it is not possible to complete the cure within ten(10) days, it shall be sufficient if the Developer has initiated and is diligently pursuing such cure. The Developer acknowledges that the City does not assume any obligations or duties of the Developer with respect to any such contract agreements unless the City shall agree in writing to do so. The City may draw down on or make a claim against the Security, as appropriate,upon five (5) business days notice to the Developer, for any violation of the terms of this Agreement or if the Security is allowed to lapse prior to the end of the required term. If the obligations for which Security is required are not completed at least thirty(30) days prior to the expiration of the Security and if the Security has not then been renewed, replaced or otherwise extended beyond the expiration date, the City may also draw down or make a claim against the Security as appropriate. If the Security is drawn down on or a claim is made against the Security, the proceeds shall be used to cure the default(s) and to reimburse the City for all costs and expenses, including attorneys' fee, incurred by the City in enforcing this Agreement. XXI. The Developer hereby grants the City, it's agents, employees, officers and contractors a license to enter the Property to perform all work and inspections deemed appropriate by the City in conjunction with this Agreement. XXII. This Agreement is a contract agreement between the City and the Developer. No provision of this Agreement inures to the benefit of any third person, including the public at large, so as to constitute any such person as a third-party beneficiary of the Agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action for any person not a party hereto. XXIII. Except as specifically authorized by the Director of Public Works, no permit shall be issued for the Property until the Developer has recorded the final plat with Hennepin County Recorder's Office/Registrar of Titles' Office. EXHIBIT D WAGNER PROPERTY-DEVELOPMENT AGREEMENT AGREEMENT REGARDING SPECIAL ASSESSMENTS THIS IS AN AGREEMENT MADE THIS day of ,2015,between the City of Eden Prairie, a municipal corporation, (the "City") and The Pemtom Land Company, a Minnesota corporation(the "Owner"). A. The Owner holds legal and equitable title to property described as Lot 19 and 20,Eden Prairie Acres, Hennepin County, Minnesota, which property is the subject of this Agreement and is hereinafter referred to as the "Property". B. The Owner desires to develop the property in such a manner that relies upon the City's trunk utility system,including trunk sanitary sewers,trunk watermains,wells,elevated storage facilities and a water treatment plant(all of which is hereafter referred to as the "Improvement"). C. The parties hereto desire to enter into an Agreement concerning the financing of the construction of the Improvements all of which will inure to the benefit of the Property. AGREEMENTS IT IS HEREBY AGREED as follows: 1. The Owner consents to the levying of assessments against the Property in the amount of $50,277.50 for the Improvements. 2. The City's assessment records for the Property will show the assessments as a"pending assessment"until levied. 3. The Owner waives notice of any assessment hearing to be held at which hearing or hearings the assessment is to be considered by the City Council and thereafter approved and levied. 4. The Owner concurs that the benefit to the Property by virtue of the Improvements to be constructed exceeds the amount of the assessment to be levied against the Property. The Owner waives all rights it has by virtue of Minnesota Statute 429.081 or otherwise to challenge the amount or validity of the assessments, or the procedures used by the City in apportioning the assessments and hereby releases the City,its officers,agents and employees from any and all liability related to or arising out of the imposition or levying of the assessments. 5. This Agreement shall be effective immediately. 6. This Agreement may not be terminated or amended except in writing executed by both parties hereto,provided however upon the levying of the special assessments contemplated by Paragraph 1 hereof the City may upon request of the owner of the property affected,without the necessity of further City Council approval,unilaterally prepare and provide to the owner for recording a document releasing any property so levied from this Agreement. 7. This Agreement constitutes a lien on the Property in the amount of$50,277.50 until such time as the assessments referred to above are levied. IN WITNESS WHEREOF,the parties to this Agreement have caused these presents to be executed as of the day and year aforesaid. CITY OF EDEN PRAIRIE By Nancy Tyra-Lukens Its Mayor By Rick Getschow Its City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of ,2015, by Nancy Tyra-Lukens and Rick Getschow,respectively the Mayor and the City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. THIS INSTRUMENT WAS DRAFTED BY: City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344 DEVELOPER By The Pemtom Land Company Its STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2015,by , the , of , a , on behalf of the company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344 DEVELOPMENT AGREEMENT -WAGNER PROPERTY OWNERS' SUPPLEMENT TO DEVELOPMENT AGREEMENT BETWEEN THE PEMTOM LAND COMPANY AND THE CITY OF EDEN PRAIRIE THIS AGREEMENT, made and entered into as of , 2015, by and between James M. Wagner and Jane Wagner Weisman, or successors, as Trustees of the Mary P. Wagner Trust under agreement dated December 10, 1990 ("Owner"), and the CITY OF EDEN PRAIRIE ("City"): For, and in consideration of, and to induce City to adopt Resolution No. 2015-00 for Planned Unit Development Concept Review, Ordinance No. 00-2015-PUD-00-2015 for Planned Unit Development District Review and Zoning District Change from R1-22 to R1-13.5 on 6.5 acres,and Resolution No.2015- 00 for Preliminary Plats, more fully described in that certain Development Agreement entered into as of , 2015, by and between The Pemtom Land Company, a Minnesota corporation, and City ("Development Agreement")pertaining to that certain Property described on Exhibit A hereto,Owner agrees with City as follows: 1. If The Pemtom Land Company, fails to commence development in accordance with the Development Agreement and fails to obtain an occupancy permit for all of the improvements referred to in the Development Agreement within 24 months of the date of this Owners' Supplement, Owner shall not oppose the City's reconsideration and rescission of Resolution No. 2015-00 for Planned Unit Development Concept Review, Ordinance No. 00-2015-PUD-00-2015 for Planned Unit Development District Review and Zoning District Change from R1- 22 to R1-13.5 on 6.5 acres, and Resolution No. 2015-00 for Preliminary Plat, identified above, thus restoring the status of the Property before the Development Agreement and all approvals listed above were approved. 2. This Agreement and the Development Agreement shall be binding upon and enforceable against the Property and the Owner, their successors and assigns of the Property. 3. If Owner transfers this Property, Owner shall obtain an agreement from the transferee requiring that such transferee agree to all of the terms, conditions and obligations of"Developer" in the Development Agreement. Neither the Owner or transferee are required to develop the property in accordance with this Agreement, so long as Owner or transferee obtain such approvals as are required by City Code to develop the Property in a manner other than as set forth in this Agreement. IN WITNESS WHEREOF,the parties to this Agreement have caused these presents to be executed as of the day and year aforesaid. CITY OF EDEN PRAIRIE By Nancy Tyra-Lukens Its Mayor By Rick Getschow Its City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of ,2015, by Nancy Tyra-Lukens and Rick Getschow,respectively the Mayor and the City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. Notary Public James M. Wagner and Jane Wagner Weisman, or successors, as Trustees of the Mary P. Wagner Trust under agreement dated December 10, 1990 James M. Wagner, Trustee Jane Wagner Weisman, Trustee STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2015,by James M. Wagner and Jane Wagner Weisman, Trustees of the Mary P. Wagner Trust under agreement dated December 10, 1990. Notary Public THIS INSTRUMENT WAS DRAFTED BY: City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344 Exhibit A Development Agreement - Wagner Property Legal Description Before Final Plat: Lot 19 and Lot 20, Eden Prairie Acres, according to the recorded plat thereof, Hennepin County, Minnesota Legal Description After Final Plat: Lots 1-2, Block 1; Lots 1-9, Block 2; and Lot 1, Block 3; Wagner Property, Hennepin County, Minnesota. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 11-5800 ITEM NO.: VIII.C. Carter Schulze Approve Change Order No. 1 for the southern Public Works/Engineering segment of the Shady Oak Road Improvements Requested Action Move to: Approve Change Order No. 1 for the southern segment of the Shady Oak Road Improvements in the amount of$130,286.17. Synopsis Change Order No. 1 consists of a supplemental agreement and multiple work orders grouped together into a single change order. These additional costs are a result of; Additional water main casing costs from unanticipated conditions, removing unknown buried debris within the road grade, signal system and lighting changes. Staff recommends approval of the changes. Background Information Construction on the project began in July 2014 and will be substantially complete as of November 2015. Change Order No. 1 is an accumulation of changes that occurred from the start of construction. These changes have also been reviewed and approved by MnDOT. In general, changes resulting in additional cost stem from unforeseen existing conditions and additional work unidentified in the original bid documents. More detail on each change is included with the attached change order form. Financial Implications With this change order, the total contract amount increases from $15,638,757.67 to $15,769,043.84. As defined in the UHG Developer's Agreement, UHG is responsible for a percentage of the costs for the project including change order costs. MnDOT, Hennepin County and the City make up the remainder of the cost share. Attachment Change Order No. 1 May 11,2015 CHANGE ORDER NO. 1 Project: T.H.212&C.S.A.H. 61 (Shady Oak Road)Interchange Eden Prairie,Minnesota SP 2763-49 City Project No. 11-5800 To: C.S.McCrossan Construction,Inc. You are hereby directed to make the changes noted below in the contract. ITEM DESCRIPTION OF CHANGES 1. SUPPLEMENTAL AGREEMENT NO.1 a. 42"Steel Casing(Force Account#4): During installation of the 30" Steel Casing under Highway 212, E.B. T.H. 212 sta. 501+85, an underground obstruction stopped the installation directly beneath E.B. T.H. 212.It was determined that the remaining casing must be installed from the east side of T.H. 212 using 42" steel casing pipe. The Contractor will provide all material, equipment and labor necessary to install,by hand mining methods, 60 linear feet of 42"steel casing.Payment for this work will be made at Contract Unit Prices and on a Force Account basis per MnDOT Specification 1904. 2. WORK ORDER NO.1 a. Remove and Dispose of Debris: During excavation buried debris was encountered along N.B. Shady Oak Road, sta. 95+00 to sta. 110+00. The debris consisted of concrete and metal construction materials. These were not shown in the plans and had to be removed from the project.Pavement for this item was determined on negotiated unit prices. 3. WORK ORDER NO.2 a. Central Bank Electrical Changes: The plans called for removal of the existing street light along the Central Bank driveway, S.B. Shady Oak Road sta. 182+00. Lighting will be needed in this area, and it was determined to relocate the street light to the south side of the driveway.An electrical feed is needed from Central Bank to the sign that has been relocated because it conflicted with a proposed retaining wall. The Contractor shall relocate the street light and provide an electrical service to the sign. Payment for this work will be made at Contract Unit Prices and on a Force Account basis per MnDOT Specification 1904. 4. WORK ORDER NO.3 a. Signal System"A"Source of Power: - During construction,the source of power for Signal System A was relocated prior to the activation of the temporary signals. The Contractor will provide all equipment, labor and material to provide an electrical connection from the new source of power to the existing signal.Payment for this work will be made on a Force Account basis per MnDOT Specification 1904. 5. WORK ORDER NO.4 a. 30"Steel Casing Obstruction: During installation of the 30" Steel Casing under Highway 212, E.B. T.H. 212 sta. 501+85, a steel I-beam was encountered that impeded jacking operations. The Contractor shall remove the boring auger,remove the obstruction by cutting, repair the casing and re-install the augers. Payment for this work will be made on a Force Account basis per MnDOT Specification 1904. 6. WORK ORDER NO.5 b. Lighting Cabinet Relocation: Xcel Energy did not locate the source of power for the MnDOT Lighting Cabinet,along the S.E.Ramp(T.H.212)per plan. The source of power will be located at on the east side of S.B.Flying Cloud Drive sta. 300+00. The Contractor will bore conduit under Flying Cloud Drive to connect the source of power to the lighting cabinet. Payment for this work will be made at Contract Unit Prices and negotiated unit prices. 7. WORK ORDER NO.6 c. Temporary Signal System D: Due to private utility relocation delays, Temporary Signal System D could not be activated prior to stage 3 traffic control. The location of the existing signal heads were not in line with the revised lane configuration. The Contractor will place additional signal indication for the eastbound approach at Signal System D. Payment for this work will be made on a Force Account bases per MnDOT Specification 1904. Measured ADD the following costs to the contract: Unit Unit Price Quantity Amount 1. Supplemental Agreement#1 a. 30"Steel Casing Pipe Lin Ft $640.00 -60 ($38,400.00) b. Force Account No.4 Lump Sum $134,868.72 1 $134,868.72 Subtotal $96,468.72 2. Work Order#1 a. Remove and Dispose of Debris Load $612.53 14 $8,575.42 3. Work Order#2 a. Remove Lighting Unit Each $280.00 -1 ($280.00) b. Salvage Lighting Unit Each $160.00 1 $160.00 c. Force Account No. 1 Lump Sum $6,446.04 1 $6,446.04 Subtotal $6,326.04 4. Work Order#3 a. Force Account No.2 Lump Sum $1,122.87 1 $1,122.87 5. Work Order#4 a. Force Account No. 3 Lump Sum $12,950.24 1 $12,950.24 6. Work Order#5 a. 2"Rigid Steel Conduit Lin Ft $15.00 39 $585.00 b. 2"Rigid Steel Cond(Directional Bore) Lin Ft $39.00 80 $3,120.00 c. 3"Non-Metallic Conduit Lin Ft $7.70 -196 ($1,509.20) d. Underground Wire 1 Cond No 2 Lin Ft $3.30 350 $1,155.00 e. Handhole Each $2,285.43 1 $2,285.43 f. Direct Buried Lighting Cable 4 Cond No 4 Lin Ft $7.60 -328 ($2,492.80) Subtotal $3,143.43 7. Work Order#6 a. Force Account No. 5 Lump Sum $1,699.45 1 $1,699.45 TOTAL ADDITIONS $172,968.17 TOTAL DELETIONS $42,682.00 TOTAL CHANGE(THIS CHANGE ORDER) $130,286.17 ORIGINAL CONTRACT AMOUNT $ 15,638,757.67 TOTAL ADDITONS(ALL CHANGE ORDERS) $ 172,968.17 TOTAL DELETIONS(ALL CHANGE ORDERS) $ 42,682.00 TOTAL CHANGE(ALL CHANGE ORDERS) $ 130,286.17 TOTAL CONTRACT VALUE INCLUDING THIS CHANGE ORDER $ 15,769,043.84 THE ABOVE CHANGES ARE APPROVED: SRF CONSULTING GROUP,INC. CITY OF EDEN PRAIRIE By By Project Man er G City Manager Date SI ra Date THE ABOVE CHANGES ARE ACCEPTED: C.S. McCROSSAN CONSTRUCTION,INC. CITY OF EDEN PRAIRIE By By Mayor Date 0.5® I tiS Date H:ProjectslIn-Construction184941Contract ChangeslChange Orders\SP 2763-49_Change Order 1.docx o,,Paaesor,,. STATE AID FOR LOCAL TRANSPORTATION Rev.July2014 rroF 9°a SUPPLEMENTAL AGREEMENT SAP / SP 2763-49 MN Proj. No. SA No. 1 Project Location: T.H. 212 & C.S.A.H. 61 Interchange, Eden Prairie, MN Local Agency: City of Eden Prairie Local Project No.: 11-5800 Contractor: C.S. McCrossan Construction, Inc. Contract No.: Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 Total Supplemental Agreement Amount $ 96,468.72 This contract is between the City of Eden Prairie and the Contractor as follows: WHEREAS: This contract provides for, among other things, the construction of CSAH 61 from 700' south of Rowland Road to 500' east of Flying Cloud Drive along with cross streets and Highway 212 ramps including: Grading, Bituminous Paving, Storm Sewer, Concrete Curb & Gutter, Watermain, Traffic Signals, Lighting, Landscaping, Signing, Striping, Retaining Walls, TMS, ADA Improvements, Bridge No. 27W10, and WHEREAS: This contract further provides for the installation, by jacking, of 30" steel casing pipe for watermain under Highway 212, and WHEREAS: An underground obstruction at E.B. T.H. 212 sta. 501+87, 5' Lt. stopped the installation progress at a location directly below the EB lanes of Highway 212, and WHEREAS: The Engineer has determined that the remaining steel casing must be installed from the opposite side of Highway 212, beginning at E.B. T.H. 212 sta. 501+99, 53.6' Rt. using 42" steel casing pipe, and WHEREAS: The Engineer has further determined that this constitutes Extra Work and requires revisions to the Contract. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The Contractor shall provide all materials, equipment and labor necessary to install, by hand mining methods, 60 lineal feet of 42" steel casing pipe. 2. Payment for this work will be made at Contract Unit Prices and on a Force Account basis per MNDOT specification 1904, as shown in the Estimate of Cost below. 3. Contract time will not be modified. 4. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses that he may have incurred or that may be hereafter incurred in performing the work and furnishing the materials required by this Agreement. ;WA, STATE AID FOR LOCAL TRANSPORTATION Rev.July 2014 SUPPLEMENTAL AGREEMENT Estimate Of Cost: tlr,oiteo any inoroaos or On:ruatias dr contraatnom,any nmoat/atm]or f)we account items) j +or ' +or **Group/Fund ' — -- ►ng category l Item No. , Description I Unit ► Unit Price I Quantity; Amount$ 12504.603 130"Steel Casing Pipe I Lin. Ft; $640,00 ($38,400.00)�, I Force Account No.4 L,S. j $134,868.72 .11 $134,868.72 Net Change this Agreement $96,468.72 x*Group/Funding category is required for Federal Aid projects Approved by Project Engineer: Date: y/f�`y 5- Print Name: Zack Kartak Phone: 763-452-4753 Approved by Contractor: ,- Date: cP-t i 6 t Print Name: Kenny Beck Phone: 612-578-0068 E R.111,rc The State of Minnesota is not a participant In this contract. Signature by the District State Aid Engineer Is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: Federal FundingState Aid Funding _ _ y Local funds ► District State Aid Engineer: IV . ` _ Date: 0,- F FORCE ACCOUNT SUMMARY SUPPLEMENTAL AGREEMENT NO. 1 I WORK ORDER No. Sheet 1 of 2 State Project No. 2763-49 Federal Project No, Local Agency No. Contract No. For Period From: 9123/2014. to 1 0/1 0120 1 4 Station Boring-42"Casing to Station Equipment Rental Rates LABOR (include overtime) MATERIAL Equipment Rental #of Workers Position Title Hours Pay Rate Amount No, 14nd of Material Rate Amount No. Description Total Rate Amount 1 Superintendent 57.25 41.37 $2,368.43 1 Bryan Rock Products 356.79 356.79 1 American Auger 135 25 3,375.00 1 Foreman 106 35.47 $3,759.82 1 Bryan Rock Products 705,25 708.25 1 Richmond Pipe Jacking E4 84 84.81 7,124.04 1 . Foreman(OT) 26 53.21 $1,383.46 1. Cemstone 640.97 640.97 1 Guzzler Vac truck 80 84.74 6,779.20 1 Operator 109 32.37 $3,528,33 1 1 Home Depot 46.00 46.00 • 1 Lincoln welder 82 7.38 605.16. 1 Operator(OT) 28,25 48.56 $1,371.82 1 Home Depot 118,31 118.31 1 Miller wire feed welder 11 4 44.00 1 Laborer Ken B 109 32.47 $3,539.23 1 LAD Pipe and Supply ####i6W# •11,391.61 1 Laser 80 1.19 95.20 1 Laborer Ken B(OT) 27.5. 48.71. $1,339.53 1 Menards 35.23 35.23 1 Jack hammer with Spade 80 1.74 1.39.20 1 Laborer Cody 3 30.67 $92.01 1 Widmer Concrete Pumping 614.00 614.00 1 0:OD 1 Laborer Mike C 51 30.67 : $1,564,17 1 42"tunneling shield 4,100,00 4,100.00 1 345 Cat operating cost 137.25 218:4 29,975.40 1 Laborer Mike C(OT) 14,55 46,01 $667.15 1 Additional sand fill 750.00 750.00 1 Air compressor 1 732.97 732,97 1 Laborer Wendell E 5 25.12 $200.96 1 United Rentals 1 4563,49 4,563.49 1 Laborer Wendell E(OT) 0,75 37.68 $28.26 1 United Rentals 1 255 255.00 1 Ford F550 truck 131.5 25 3,287.50. 1 Dodge 3500 truck 57. 13 741.00 SUB-TOTAL 18,761.16 PLUS 15% 2,814.17 TOTAL OF MATERIAL 21,575.33 SUB-TOTAL(Taxable Wage) 19,843.17 1904(7)SPECIALTY CONTRACTOR Plus 62%of Taxable Wage 12,302.77 Invoice Cost Specialty Contractor SUB-'TOTAL 57,717.16 SUB-TOTAL OF LABOR 32,145.94 (A)$ 0 at 10% - PLUS 15% 8,657.57 Other Labor related costs chargeable to this S.A./Work Order (B)$ 0 at 2% - TOTAL OF EQUIPMENT RENTAL 66,374.73 Health and Welfare $4.,162,02 TOTAL SPECIALTY CONTRACTOR - COMPUTATION OF PRIME CONTRACTOR ALLOWANCE Pension Fund $3,722.00 1904(4)MISC.COMPENSATION dump fees,permits,etc. (A)$ 50,000,00 @ 10 %= 5,000.00 Other Fringe Benefits $322.64 (B')$ 78,302.66 @ 2 %= 1,566.05 Travel TOTAL PRIME CONTRACTOR ALLOWANCE(A+B) 6,566.05 Subsistence ON. 0,0n GRAND TOTAL $134,868.72 TOTAL MISCELLANEOUS COMPENSATION.TOTAL OF LABOR $40,352,60 -- _ NOTE.When material is billed on this sheet,receipted.invoices must accompany same. / Engineer: Date Contractor. By I �/ Date 2',26- ' C•S GCI'osSa.fl , 2-dd-1 1 Scut 215 Shakopee,MN 55379 Phone(952)445-3900*(800)382-3756•Fax(952)44 809 w'4 w.bryanfrck.con INVOICE 5310 ACCOUNT NO R342 PAGE 1 SOLD TO RICE LAKE BORING INC PATE 10/15/2014 18190 DAIRY LANE SUITE 900 TERA46 Net 30 Days JORDAN, 56352 EDEN PRAIRIE J0110614116 OCT 0 Ticket Date PO Order L oration Fratuct —Freight,-»�- See Tax Qty Rate Amount Rate Amount Amount Amount Total 85i944 10/101201e 45038 103 314"Spam* 10.05 16.05 257.80 4.75 76,24 0.00 22.$5 356 79 Subtotal 45038 3f4"Swear 18.08 Ton 257,60 76.24 0.08 22,95 356 79 Invoice Total 16.05 "" 257.60 70.24 0.00 22.95 3543 79 Total Invoice--> 356.79 DEDUCT DISCOUNT AMOUNT IF PAID WITHIN 10 DAYS OF INVOICE DATE--.>4.29 ter- \. � —,rstr Sox 215•Shakopee. MN 55379 Phone 052)445-3900•(800)a82-3756•tax(952)445-0809 www.bryanrock.corn INVOICE 4903 ACCOUNT NO, 13342. PAGE 1 SOLD TO RICE LAKE BORING INC DATE 9/39I2014 18190 DAIRY LANE Orr TERMS Net 30[lays SUITE 100 p JORDAN, 55352 ur wit E N PRAIRIE JO$#614110 —Material— --Freight--- Fee Tax Ticket Date Po Order Location Product Oty Rata Amount Rate Amount Amount Amount Total 649703 9/2402014- 45038 103 3/4"Screene 15.01 16.05 258.96 4.75 76 05 0.00 22.89 355.90 649742 9/24/2014 45038 103 3/4'Scieene 15.85 15.05 254.39 4.75 75,29 0.00 22.67 352.35 Subtotal 45038 314"Sc'e r 3186 Ton 511,35 151.34 0.00 45.56 7Q13.25 InvoIc Total 31.86 Ton 611.35 151.34 0,00 45.66 706.25 Tot Invoice-----> 708,26 DEDUCT DISCOUNT • .• *LINT IF PAID WITHIN 10 DAYS OF INVOICE DATE--->8.51 Custerwr Number 44012 O VOICE C1451445 Billing Date 10/9/2014 Amount Due $640.97 2025 Centre Pointe Blvd„Suite 300 Date Due 11/23/2014 Amount Paid$ Mendota Heights,MN 55120-1221 - Order 10/0/2014-616 Project CP14-CONTRACTOR PRICING Delivered To H ATY 2.12 AND SHADY OAK EDEN PRAIRIE RICE LAKE BORING INC PO Plumber 13780 OLD I3RIGK YARD RD: 614116 SHAKOPhb.MN 65379 Terms NET45 DAYS Pleats Datum this pottier with your payment.Make checks payable to:Cemstare Products Company Order: 10 /2014 516 Customer#: 4401.2 INVOICE C1451325 Project: CP14-CONTRACTOR PRICING Amount Due $540.97 Delivered To: HVYY 212 AND SHADY OAK EDEN PRAIRIE Billing Date 10/9/2014 PO Number: 61417$ M Data Due 11/23/2014 Ship Data Plant Ticket item Descrfp#orr Quantity UM Price Ext Rice 10/9/2014 36 3381217 1218 1259 PSI,SAND,FLY.AE,VMA 5.00 aY $96.50 $482,50 118 QIESEL FUEL SURCHARGE CONCRETE 1.00 ea $i0.00- $10.00 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $30.00 3a0.00 83 HEATING SERVICE CHARGE 5.00 ea $3.00 $16.00 51 PART LOAD CHARGE 1.00 ea $60.00 $60.00 5.00 Total Cubic Yards $507.60 Remit To; Tax.$43.47 Gemstone Products Company M&l 62 Total:4840.97 P.O.Box 1414 Minneapolis MN 55480-1414 (5611688-9292 -jP` 9 of 1 INVOICE.C1451326 ill it make_ wd5 t AN sagging. More doing.''" EDEN PRAIRIE MN 55344, ( 23949-0902 2812 00001 2439u 09126/14 11:17 AM CASHIER TERI - T)HO669 0000-166�103 S/4 RID $HTO �R} 25.48 2S/32 4`XS PLYWOOD 750208163263 2X4-96 STUD <� 2X4-96" PREMIUM MD WHITEi;O00 STUD 602.90 17.40 SJOTOTAL 42.85 SALES TAX 5:.12 XX)0 Xit?OOQU04)729 TO • k�46.Q7 RUTH 017757/0011774 4''TA TA P.o,##/J08 NAME: 614116 RETURN POLICY DEFINITIONS A POLICY ID DAYS POLICY EXPIRES ON 12/25/2014 THE HOME DEPOT RESERVES TE RIGHT TO LIMIT I DENY RETURNS. PLEASE SEE THE RETURN POLICY SISS'N IN STORES R DETAILS BUY ONLINE tl' PIC K- IN STORE Axim NOW ON N�DEPOT.COM.ChIENT, EASY AND MOST ORDER SDYIN �� T�xxrrh 7 *Xxxxx '7 LESS x 7m**** ENTER FOR A CHANCE HOME DEPOT dIFT CARD Share Your Opinion With List Complete the brief survey about your store visit and enter fora chance to win at: w .hotaedepot,oorolopf ni on COMPENCUESTARP LAPOPOORTUNIDA EN W OF ORNAR. HT 511393 4190e2 1447 490 i Entrants mutriet st be 18 o Oee dor0to6enter.. See complete rubs on website. No purchase necessary, More saving. More1 d � a EDEN PRAIR1IE MN 5344, f9IEW 521949-0982 2812 00002 19955 10/00/14 02:18 P1 CASHIER SURESH - SXN1111 754826202611 DWI/ PIPE 4A} 4" R 10' PVC40-DWV PE PIPE 816.98 50.94 048677256313 E550gA19Sif ,cA= €GBSNAfT-OW 8OPT—VHIK-115AIX 3i4,97 0O6926094606 7" MTi. GRNA KA> 61194 $34048 FITTING_SA? - 4" DHEV EL 450&t HXH 8F4 26 34.24 0396415�113664 80 MORTAR-$ aA RITE E 80L0 TYPE S MASON MIX 0000-7i2-545 HOLLANDAUB 16.75 AUTUMN BLEND HOLLAND PAVE 260.39 9.36 SUBTOTAL 141:14-'" l L c : SALES TAX 10.27 XRXAXXXXXXXO729 TOTAL 151.41 _�4 r AUTH CODE O15800/8O23873 TA P.0.04.1OB NAME: 614118 RETURN POLICY DEFINITIONS POLICY ID DAYS POLICY EXPIRES ON A 1 913 01/O6/2015 /DENYThE HOME LIMIT RRETI�fi.P EATASSERSEETTHE RETURN POLICY SION IN STORES FOR DETAILS, BUY ONLIH ._PICK-OP IN STORE AVAILABLE NOW ON HOMEDEPOLCOM. CONVENIENT, EASY AND MOST ORDERS READY IN LESS THAN 2 il01ERSI xxl x7Yzx mmr**#zk**rczxx,rs*g*x*******x** ENTER FOR A CHANCE TO WIN 6 $a 000 HONE DEPOT c�.�IFT CARD it the brief�-v�aynabout{vim stoora visit ard enter for a enhance to win at: wr v.harpedepot.00m/opinion COMPARTA SO OP/ JON EN UNA BREVE ENCt1ESTA PAPA LA r, ''TUNIDAD DE GAR,. Ht 9 User-013 4O2O t'4 O 402 8 01 Entries rust be entered by 11/07/2014, Entrants must be 18 or older to enter. See o t ete rules on ebs t to_ No r,Lrchaaa A„ , „. .„ of A 2007 Burlewood Drive 63 4 Invoice o. 7492 3143449909 Fax 314 -9913 s ,tomop TO Rice Lake Boring, Inc. PAge 1 el 1 10190 Dairy Lane, Suite 100 U.S. Highway 212 & Shady Oak Road Jordan, MN 55352. Eden. Prairie, MU DATE rse ckr$t s • MAW Mai 9 /5 2014 Paul Fl kt Destination Net 30 days stop NIA mupoop mmymAlto couto. eta am.DATE mine DATE Tx-tick ® 9/17)14 9/17/14 • ottOBnmo DE UN OATED XSAW STEEL PIPE BEV X SQ ENDS • 1. 60° 60'__. ...`12" b >552 wall 3 at 2O'0" 0:1;;:":: I D YOU ANK AN _. Jy st 9 to u1 uw yow a0~. 2% 811U rMAM" gaI3.ATO F'4IE NAROS"EDEN PRATRIF 12E500 Plaza °rive Eden n Pra3irri€,HN 65344 REEF YOUR RECEIPT Rt Pul11_1 VAR11-', BY t'ROBUC,l 1Y1-.1 U„1r•�� aur0 Wow allutvittle return?: fui Heft tin rhI3 ruBTpL 7741I be in the NII� ari 1;r stare t.terlit uuru:irar if the I'eltiin i,s done after 12/25114 If yuu have gtoealiorm legaidiniJ tnt t:#iuiges attyttlr IBt:41)1t, pique email cry at: Eilt#Pf root eteil?iilei tt# .I1rla llhIiIhtU 1LiI III Salo 1ranuacl ton ? 10' 1IALU RIPPLE 50388:17 12.93 2 GAIN C i1JNI IN(I fiehiSti :, t 3.97 t01AL "��.1i� tifHr1EPIt1 t;t: tdh (AY 1:21hit 2.-38 IOIA1 SALE 3I,23 '/ISA (IJ7a 55.93 04sOha &lifted IOW HUMBBER OF IIEt1S r: ttir5t COPY llle lhlt�I$a1tltl zt-Iti o4Tettge Ftlett h1 14f gufiil l:,et iit:e in the Lnloi haiouitt ehiIwli srrieun aria ayoe to pay the ,..aid iaau i dt'Cuirlinll t,.t its ati l eu t tettltfl IHI, 1;: YI)UI1 C11WI) CAHI bAtbt SLIP }LE1i k{>tAIN fOH Yl1UIt hLUIIRt1S. INANii? YOU, '-OUR t.ASHt1ER, dhristii e 6403 IJ! 2O1r W/26114 11:WM tiB Widmer r once t u pi and MN Fritzpak Distributor Invoice Number 5364 11786235th Street East Lakevile, MN 58044 invoice Date. Oct 9,2014 USA Page 1 Voice: 952-994-385D Duplicate Fax 952-469-1133 _tea - , . "" , �� �.e ...�,> �e`t n't� ..�,.` ti _ - _ i C'7�1-=c*�.�..,, y'e::; �,a in;� Rioe Lake Boring Inc. Shady Oak Rd.and Hwy 212 16190 Dairy Lane Eden prairie Suite 100 II i .iardan,MN 55352 I ' .1 `A -..1-- _1 1:'''.�—:b:Tin' wi'.'Pf-iz yS .S----_ "—' i"=^ _ �w 1Lv w4 il--s'"lam .e, yT-.,_' IGe 0,Q•u- ., ^ __ . y r r � a " :Eyi � • z —� * � - rc % r . 1 'k • ... s �rm-!- - Ro r � YI3 , i Atbotr e 1019114 .v .� ,..-. ,.�.. ^gz,_ .s._. .. ... ter:-- afar JiY�ati* k... :.. 4 r, ,w AQ�7r`r:,t:,. . ._1 . ... 4.00 haws pump tine 125.00 $00.00 6.00 yards material 4.00 24.00 I 4.00 prime 15.00 15.00 clean out off site 75,0D I , f) + t I I P Subtotal 614.00 Sales tax . Freight 1 Total liwaioe Amount 514.00I Gheckteredit Itftmo No: PaymentXDredit Appfied asTarr -•r t:A{ +t f. :et.' : �'.< ' " v k 'rrff. I : txj, ' P F i • z. ..; Rice Lake Boring, Inc 18190 Dairy Lane, Suite 100 Jordan, MN 55362 612-919-4682 RE: Supplemental Agreement#1 State Project No. 2763-49 Eden Prairie TH 212 and CSAH 61 Response to comments noted in blue on "Force Account Summary" Labor items: See attached documentation of wages and benefits for Tim Bonnerna, Supt Materials: Invoice for 42" tunneling shield. Rice Lake Boring builds their own tunneling shields for hand mining projects like this. This one was in our stock of such shields and was abandoned in place under TH 212 as part of completing the boring. Rice Lake Boring, Inc. 18190 Dairy Lane, Suite 100 Jordan, MN 55352 9118/2014 C.S. McCrossan Construction, Inc. 7865 Jefferson Highway Maple Grove, MN 55311 Re: T.H. 212 & CSAH 61 (Shady Oak Road) Eden Prairie, MN Estimate of cost to install 601f of 42" steel casing from east side of highway 212 to in place 30" bored casing Quantity Unit Unit Price Extension Supt 50 hours $80.06 $4,003.00 Supt O.T. 10 hours $19.59 $195.90 Supt's 3500 Dodge truck - 50 hours $15.00 $750.00 Foreman 88 hours $70.50 $6,204.00 Foreman U.T. 20 hours $16.64 $332.80 Foreman's F550 with tool box," 88 hours $21.00 $1,848.00 Bottomman 176 hours $62.72 $11,038.72 Bottomman O.T. 40 hours $14.24 $569.60 Operator 88 hours $69.66 $6,130.08 Operator U.T. 20 hours $16.18 $323.60 349 Cat Backhoe 88 hours $218.40 $19,219.20 American Auger boring machine (stand by) 10 days $250,00 $2,500.00 Pipe jacking equipment 60 hours $84.81 $5,088.60 Guzzler Vac truck with piping &fittings 60 hours $124.00 $7,440.00 Lincoln Welder 88 hours $7.38 $649.44 Miller wire feed welder plus wire 88 hours $4.00 $352.00 Acetylene torch with tanks 20 hours $4.00 $80.00 Laser 88 hours $3.00 $264.00 Hand tools 88 hours $8.00 $704.00 42" casing pipe ($187.00ILF plus tax)X 15% 60 LF $230.69 $13,84.1.40 --7- k 42"steering head left in place n i-;1* by Fe 1" 1 LS $4,100.00 $4,100.00 Concrete for invert in 42" 1 LS $350.00 $350.00 Misc. metals, laser stand etc 1 LS $115.00 $115.00 Additional sand casing fill 1 LS $1,800.00 $1,800.00 Mobilization/demobilization 1 LS $5,000.00 $5,000.00 Brick and mortar bulkhead materials 1 LS $115.00 $115.00 Total Estimated Cost $93,014.34 ,-, f, , - c e 7. 9 s ///x \ � . k di fi r. ids ti� Data Name i:Address Rik:e Lai~e 1-3orntg,Inc, 1 8 19O Dairy La Suite 100 ,Tortiart MN 55352 Po ti;PG*tersen,Inc•propos�_.to sand#ill the fbdowint_pIp2;in±'asn prairie•, : 4 Approxintat6ly 100'of au' oasir j 2(1k c irriur,t?$??.75 r er foot Approximeacdy 6(lT of 4~"da‘litg v:'20"ear.:i r si.!;51'6 2 5!Ter L,,i0 C ntrdccor It'il!:provide any and all'e<cav:itio baideacIing of b©th.'eidS.-t'`,ent and Al;piprai �tk-�ii Cewa!^'ing buektlU ng.:Lspectk ri.iruuk nec�r.iIbiI l;'with traffic control and any re�iio.?I Nvoi i.that may be rail itt,ii. :'C1Lc{I''etct'scn will pC'OV1de.ail ol:the Sn°td and i}?{ o;Iuipme'-tt .n pit{ee it in t54 pipe. 'darting of Additional Insured will b•r dnt:r;tb en en dir;c}tz3lLae v i?h axtr l:osi,not aibie. Price dors not include any bond',-inlriIit or lattinage. hid is given,in good faith and i:.good far(3i;)rag;s or wrIti r•e te_inent is tec.IS cd. Tams fire-J.:3Q)dais from ftwoicteg 'f;ank you nod.plcese&ail ma with an;cltte s io;is• !F: ."_'l.MSif•1 i obh_Petet:se t J Data Name/Address Rice Lake Boring,Inc. 18114 Dairy La taita 100 Jordan,,MN 53352 Ilcm ell?eter,+;er.fur propc<.4s to,and fill the t 11owinnpipe;,in Eden Appro:,Itnata:ly f4-0 of 30"casing v.!2(}"carrier j is r foot etin'a:_tor•will provide any and all i xcavation,bulk-heading,of both ends.4"1.-trit and till pip cs,p•xmitn.d cmering,bsciuiilin?,ieapecriions,rrurIt ttocr:_scHiit,•with traffic(ontrol.and any restornt wod.tM.t.mey b Tequ l:.L l'oualb Petersen will pruvikic all t‘f ate. nd and tits-cquili•tnc-.1 it in tho pipe. Nandr.g.of Additional.Insured will be dealt with on r.,'1 indivc Jur:bassi:,with oxire ccin poz.ible. Price does.not include any bond liability or retaivaf;o, Ti is hid is xive t in good faith and is goad fori30)days ort:n'i1 a kkritiee agreement i,>rec^eive,l. Terms a:e(&P)day;ti-orn invoicing Thank.y6;:and plcaso c ll mt:With any ques:.ions t?61?221_2.5 4 'Bobby Pe rseo 6 ( il I i 6 tabs: Corplet d 225 HIGHWAY 65 Invoice-I : 47OS7 HAD:EL MN 5.5340 i9Voice•Date: `ed 101• $12G14 w rw.55rentaLcom L Date taut: Wed 10/1/2014 7:31Ar T63-+t78- 1W-Phut � Lfl-r" --- 7t 3-478-2937 fax Operator: SAAM (trierorrrrrit: r1059.. BCN.14E14A,TIMOTHY PATRICK 763-436-947 Phone 617lyi l l SO? AVE N RICE LAKE BORING MONTROSE,IIIN 55363 City ' Key !tarr€s Rented Part k Status Returned t.Mo Pri.ee 1 001-0035#08 AIR COMFRESsOR2 188 CFM 0 DIESEL-100*PRES Returned 10/8/2014 8:07AM $$625.00 Meter Out:-2555.4 Meter Ins 2890.0 Totatarours on meter 34.8 4Hra$99.00 iday$125.00 iweek$825.00 4weeks$2,800.00 FUEL NOT INCLUDED IN RENTAL RATE. 8 HOURS RUNNING TIME PER 24 HOUR DAY 40 HOURS RUNNING TIME PER WEEK CUSTOMER RESPONSIBLE FOR CHECKING COUPLER TIGHTNESS AND SAFETY CHAINS. CUSTOMER IS RESPOtNSIBLE FOR-ANY DAMAGE TO TONGUE OR TIRES OF TRAILER • INITIAL Thank yo.0 foryour Business Payments rntde On this contraet: Deposit Paid $100.00 0/30/2014 4.28Pfii�Credit Card Visa a c- x 089i Auth:053173 Rental/Safe Paid $733.40 Wi 1/2014...1�33Atk1 Credit Card Visa -x or-x`�xx-0723 Aulh:093979 Rental/Sale Refund ($0.43) 10!8/2014 8:07Ai'', c v Credit Card Visa x -xxx-u729 Deposit Refund ($100.00) 10/8f2014 8:07A114 Credit Card Vise xxxx-, t.rtxx-O729 Subtotal 00100.: 3) 10/81201.4 0:07A1ti1 Tendered$O.00•Change 1Oq.4O Total $732.97 I agree to ply the above amount acrorArig to the card issuer agr> mGrrt. .: St rri~ ua ~!ter Deposit ns ttr ..t Deposit Returned sio .srx ... ...- ... 4 _ RRatal Contract r t2 . I ACCEPT THE DAMAGE WAVIER AND THE RELATED CHARGE UNLESS I HAVE PROVIDED HIGHWAY 53 RENTAL Rental:Rental: t�9 OTHER CE aERAG THIS PRIOR O THE R NTAL..I AGREE TO BE BOUND EYT7-JE DAMAGE WAVIER DESCRIPTION ON THE Damag I Walvor: • $g a,a0 I I,Mfg andsrslgned renter,speciffloally acknowledge that I hove received and underatand the Insholions'regertiing the use and 1 opera ion of the rented equipment, Renter-further ecxnowiedpea that he hes read and laity understands the ENTIRE equIpmentrentaicontract mind agrees to be hound I i y all the terms,cOnd€llons Bod provisions l=areat,Ranter ecknot.viedges that he hes received true and correct copy of this i agreement at time ofGx cutiot hared-, IlY MY SIGNATURE OR THE SIGNATURE OF MY REPRESENTATIVE I AGREE TO PAY ALL CHARGES BEING CHARGED - - TQ MY CREDIT CARD ON THIS RENTAL CONTRACT AS WELL AS ANY EXTENSIONS OF Ti-Its CONTRACT UP'UNT€LALL Strutata1: 66687,50 L EQUIPMENT IS RETURNED AND CONTRACT OR EXTENSIONS OF CONTRACT HAVE BEEN COMPLETED AND LOBED, WE CHARGE FOR ALL TIME OUT INCLUDING: SATURDAYS,SUNDAYS.anti HOLIDAYS, - NOTICE:Equipment is not considered returned until you pickup return copy at inside counter,rent will Conlinue until Contract is caiecxaa In. SALES TAX 7.27$ . $45,47 THIS IS YOUR CONTRACT.READ BOTH SIDES BEFORE SIGNING, t Total: 4732.97 Signature:: ~ 6732457 ., BG11ittii4,TIMOTHY PATRICK RICK �, ArI'toLl rit DorttQ: $2..1,/ SOURS:TOOL M.F-7:3D-6,SAT 8-3;$iJN 9:30-2 PARTY Mbt-F 9-8,SAT-9-2 MOdificatlan# 3 rimed On WeO?O/B/2014 61o7AM Sorttvere py Pout 1 I.Rentml Sv tsms ve pokt-0ItenlaL awn Gtxarsc€-Pardhl&rpl(i) : . a 4 WEEK BILLING .WNW B77 INVOICE 4 " 9iVae x 553 AVE Sow __ # 122945164-011 � lVA�6 sat 5537ff ?5.2-&8 d.6067 T._._u 52.Bs2�6 .$8 FA.Y Cuatonier # : 1334529 Invoice bate : 10109/14 m HWY 212 & SHADY OAK RD Data Out : (19/23/14 11:00 AM si11wd xzau9 i : Io/21/14 00:00 -,-I HWY 212 & SHADY OAK RD ItrR Job um z IIT97Y 212 & SHADS' OAK ta x t HWY 212®SHADY OAK RD OuOto 6ob z aob r_n; g'- EDEN PRAIRIE MN 553.43 P.O. # : 634116 Office: 612-919--4a82 Cell: 612--819-446�1 °mite, gy : so N MCNORROV§ S4esperson : .IORDAN FXSCHT4R 2.1.259 1 ME10.4$ r2457S2I.p02 3ti8933 1-1 0 jr - Isil'lllrtlril`�Illltlitltiltjl'll�iliffisllsll lttlifililtlllti p27voice Amount: $4,50.49 RICE LAXE $ORUNG IN TtrOlt4 Due ,Ipon TV,o,,,pt 111190 DAIRY tM Pay:ncryr 01,0:0110, Contact <n it FrNa:c aEf_ce 7r4,'.=,6.41,16 JORDAN MN 5 53 2 4 554 OCT } 0 g RB1S2T To; UNITE)RENTALS(NORTH AMERICALINC. .t � ma ti ,m14514 DALLAS TX 75264-0514 liF'3-J'f..t, ITEMS! _ Wel Tc~~ Qt; RI•;tiziprlent Desczipcinil 'Minim Ra _ Pay 4 sleek Amount 1 3.Ci13177 TRENCH BOX 8' X 24' WL'PN 6" 14k.'1, 324.BO 763,'50 1987.32 1,987.3:1 • t4:tket 41=c1CI0K-L'Y 1-%ode1: H'F&TJ} £24 MN1 E t Serial- 134510 1 10260606 TRENCH SOX 4' X 24' /74.50 407.50 988.68 998.68 AtaR.O; S3PFIEDS:1ORE Model: TS-04240R4 Serial: IT-'14.-7121-5 8 940/5522 SPREADER BAR MIT) 8" X 12' 18.00 43.00 90.00 784.00 96 940/5655 B" SPREADER BAR (LINEAR FEET) 16 940/9610 SPREADER BAR PIN 10" 4,00 4.00 4.0C 64,00 4 940/9615 STACKING P`NS 2.00 2.00 2.00 8.00 • 1 3.10/7116 LIFTING ERIM s 4 LEO X 12' 33,00 68.00 167.00 1.67.00 Pr:nt4J. Subtotal: 3,999.00 SALES/NISC2L.L.ANEOTTS ITEMS: Qty Item Price Unix of tteeeure Extended Amt. 1 DELIVERY CHARGE ?55..000 SAOH 255.00 Sales,lMisc Subtotal: 255.00 C tr { Agreement subtotal: 4, 54.00 1 TaX: 309.49 Total- 4.553.49 COMMENTS/NOTES: I YT0vi5 763-226-6779 •* ATTENTION *s. Amount. uncoliectedl 4,563.49 P::1�LED FOR FOUR 'r1fIEKS 9/21/14 TRRIT 10=21/14 11:00 AM TO SCHBEJU::6--EQUIPMENT FOE PICKUP, CALL 800-UR-RENTS ($90-877-36671 . WE ARE AVAILABLE 24/7 TO SUPPLY YOU WITH A CPNYIR14ATION 4 IN ORDER TO' CLOSE TN'S CONTRACT. WAIT TIME IS BILLED AT $150/11OTiR AFTER THE FIRST HOUR. ARRIVAL ?'IME: DEPAP.TURB TItME: THIS 4 W£EK BiWNO IN VOWCE IS ISSUED 5U94ECT TO ME Mims Arm OONDITtOHS OF Tilt RENTAL AOR5E HENS,W#IICH 141E INC49UP0RATEU HE,3EIH BY H£FEMENCE. A COPY OF THE RENTAL AGREEMEN-1.19 AVAr1.ABIg UPON 0EOUEST. Page: 1 "_ RENTAL RETURN SRallctr 877 INVOICE AGE rig; 12T68 XbZIFIGCD AF6 SOUTHq { _ - 8.§WAGS MN 54378 _ 1 22945 16 ti2 952-9ff2466, _ __ 9$2•802-608a PAX 1Cust rner #� : 1334a25 --- Invoice 3 to : 10/11/14 0 ReftaL Out : 09/2V144 11100 thi .1 HWY 212 & SHADY OAK RD Reotal Iii : 10/l0/14 11:no AM -14 HWY 212 & SHADY OAK RD 1]1t lob ;Goo : MN 212 & SiaDY OAx .X:HWY 212@SHADY OAK RD Ctistrxmer rob' in.: 4 '0 EDEN PRAIRIE MN 55343 Ls.o. itx .151..4116 Office: 612-919-4682 Cell : 612-- i19-4469 Wrdezea aji : TRAVIS Written By : ilOTIN MCOMORRCW ga.1spere i : .2ORDAN P:SOI-itri. 21.3G61 MR0A32 93742S2i.pC2 416-338 1-1 0 _ .. ..._. •.••-. M1ta111/1litt(i1i[1111111111111Mi1111111tlllttlliil:lartl t11 Invoke Amount $255.00 RIC1 LAKE BORING IN ^terns: nua Wen R*reipr 18190 DAIRY LN Paynanr options: (Une.la cur atedi: office 709.91G-4136 JJRI1At7 MN 55352 4554 loam TO: UNITED RENTALS(NORM AMER1CA),1NC. PO BOX 840514 OCT DALLAS TX 75284-0514 4 L 2014 . . . . . RENTAL ITEMS: Qty Equipment Description MiniMu;n Day..,„ Week 4 Week - Amount 1 1011177 TRENCH BOX 8' X 24' WITH 6" WALL 324.50 '63.50 1987.32 N/C Make: c4'FICC NCY Models HT6UR-824 EAtFE Serial: 134510 1 10268606 TRENCH BOX 4' X 24T 176-50 407.50 988.68 N/c Make:. SPEF.DSHORE Mode1: 7'5-0424YJR4 Serial: U-14-7121 S B 940/5522 SPREADER BAR WIT) 6" T: 12, 18.00 43,00 98.00 96 940/5655 0" SPREADER BAR (LINEAR FEET) 16 940/9610 SPREADER BAR PIN 10" 4.00 4.00 4.00 N/C 4 940/9615 STACKING PINS 2.00 2.00 2.00 N/C 1 330/1116 LIFTING BRIDLE '4 LEG X 12' 33.00 '66.00 167.00 N/C Rental SlAbtoeal: SALES/MISCELLANEOUS ITE s ___9m Item flrige , _ Erik of Measum .Extended Amt. I. PICKUP CHARGE 255,000 EACH 255.00 Ggleu/Hie.: Dubtoea1: 255.00 \A ‘k'i. Agreement Subtotals 255.00 Total; 255.00 COt NENTSYNOTES: 2_ \ Travis 763•-226-6779 **NO CHARGE DUc TO ITEMS ALREADY C'C5S NIi1LED,t* FINAL BILL: 10/21/14 11:00 AM THRT7 10/10/14 11:00 AM. THj3 IHYOJGR IS ISSUED SUBJECT TO THE'TERMS AND COtiornO!#8 OF THE AEfNTA1.AOASEGMENT,WHICH'ARE IHCDRPOPATED HERErN sY flEt gRENCe. A COPY OPTHEriENTAL AGREEMENT 1SAYAJLABf E UPON*NQUEST. _ _.. . age 2 1 STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK • Page 1 of 1 SP 2763-49 Minn, Proj, No. I WO No. I Project Location: T.H.212 &C.S.A.H. 61 (Shady Oak Road) Interchange, Eden Prairie, MN Local Agency: City of Eden Prairie Local Project No. 11-5800 Contractor: C.S. McCrossan Construction, Inc, •Contract No. •Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 ...... ..._. [Total Work Order Amount$ $8,575.42 During construction, buried debris was encountered In the boulevard along N.B. Shady Oak Road from station 95+00 to 110+00.The debris consisted mainly of concrete and metal construction materials. This was not indicated in the plans. In accordance with MnDOT Specification 1403, the Engineer issues this Work Order to excavate, haul offsite and dispose of the debris, In accordance with all applicable specifications and as directed by the project supervisor. Payment for this work will be made at the negotiated unit prices shown In the Estimate of Cost below. Estimate Of Cost: (Include any Increases or decreesea In contract Item,any negotiated or force account Items) **Group/ ' Funding Unit i +or— , +or— Category Item No. Description Unit Price Quantity Amount$ . . ;0000,000 Remove and dispose of debris- LitiAb $612.53 14 • ! $8,575.42 Net Change this Work Order:0,575..42 **Group/Funding category is required for Federal Aid projects •DUO to fills change,the contract time: (check one) ,(X) Is NOT changed ;( ) May be revised os provided in Mn/DOT Specification 1806 ) Is Increased by Working Days ( ) Is Increased by Calendar Days ;( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days • Approved by Project Engineer: Date: 15 2,915" Print Name:_Zack Kartak C") Phone:_763-45 -4753 Approved by Contractor: Date: oq-IS-IN Print Name:_Kenny Beck Phone:_612-578-0068 Distribution: Project Engineer(Original), Contractor(copy), DSAE (copy for funding review) DSAE Portion: The State of Minnesota is not a participant In this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: Federal Funding X State Aid Funding Local funds rag District State Aid Engineer: Date: Y7764— , OK MN/Dot Estimating EDF 4-14-2015 STATE AID FOR LOCAL TRANSPORTATION Rey.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 of . i SP 2763-49 Minn. Proj. No. — _ ( ) WO No. 2 Project Location: T.H.212 & C.S.A.H. 61 (Shady Oak Road) Interchange, Eden Prairie, MN i Local Agency: City of Eden Prairie ,Local Project No. 11-5800 'Contractor:C.S. McCrossan Construction, Inc. Contract_NoT� .__m___ ____..__ 1 Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 Total Work Order Amount$ $6,326.04 The plans called for removal of the existing street light in front of Central Bank's driveway,S.B. Shady Oak Road sta, 182+08,39.9'Rt.Because lighting will still be needed at this location,the Engineer has determined to relocate the light to the opposite side of the driveway at S.B.Shady Oak Road sta. 182+12, 64.9'Rt.Also,the plans did not call fora pay Item to re-route power to a j' relocated sign.This item is needed because Central Bank's relocated sign requires power from the building. The contractor shall provide all the equipment, labor,and material to salvage the existing light,Install the light,new base,and power.Additionally,the contractor shall provide all the equipment,labor, and material to supply power to the relocated Central Bank sign, as determined by the project supervisor. All work shall be In accordance with all the applicable specifications, Payment for this work will be made at Contract Unit Prices and on a Force Account basis per MNDOT specification 1904,as shown In the Estimate of Cost below. Estimate Of Cost: (rnc:',!c! any(nuet1.17 orh-luomosna fn rh-nfrat:)Ireir,any ne:,;otiatF.i or form.ac'L'vant!tarps) i "Group/ Funding I i + or- f + or- iI Category; Item No. Description Unit I Unit Price Quantity Amount$ 2104.509 Remove Lighting U ac nit Eh ' $280.00 -1 ($280.00) i ?2104.523 Salvage Lighting Unit i Each i $160.00 1 $160,00 : l 10000.000 Force Account No. 1 L.S. 1 $6,446.04 1 $6,446.04 I i Net Change this Work Order $6,326.04 ' "Group/Funding category Is required for Federal Aid projects Due to this change,the contract time: (;heck one) I(X) Is NOT changed ( ) May be revised as provided In Mn/DOT Specification 1806 ( ) Is Increased by Working Days ( ) Is Increased by Calendar Days 1 ( ) Is Decreased by Working Days ( ) is Decreased by Calendar Days ' i Approved by Project Engineer: r- - ! ... Date: / a, Print Name: Zack Kartak e., Phone: 763-452-4753 Approved by Contractor: . ' _ Date: 6'1 - t4-) Print Name:_Kenny Beck Phone: 612-578-0068 Distribution: Project Engineer (Original), Contractor (copy), DSAE (copy for funding review) f -').P^ tau.;:r'csr,: The State of Minnesota is not a participant In this contract. Signature by the i District State Aid Engineer Is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. 1 This work is eligible for: ^ Federal Funding State Aid Funding Local funds District State Aid Engineer: , __ ..______.___� _ Date:- _..___ 0_. STATE OF MINNESOTA-DEPT.OF TRANSPORTATION SUMMARY OF DAILY FORCE ACCOUNT WORK ORDER NO.2 FORCE ACCOUNT NO. SHEET 1 OF 1 S.P.NO. 2763-9 FED PROJ NO. CONTRACT NO. CONTRACTOR: EGAN FOR PERIOD 8/26/2014-10/30/2014 For ' Description:Relocate electrical to sign and light pole ENGINEER:SRF within bank ROW. LABOR MATERIAL EQUIPMENT RENTAL #OF MEN POSITION TITLE HOURS PAY RATE AMOUNT NO. KIND OF MATERIAL RATE AMOUNT NO. DESCRIPTION! HOURS RATE AMOUNT 1 292 FOREMAN 21 $ 44.34 $ 931.14 40 3/4"NMC $ 0.36 $ 14.40 1 2009 Chev 3/4 Ton 21 $ 12.00 $ 252.00 .1 292 JW 15 $ 41.63 $ 624.45 150 1"NMC $ 0.48 $ 72.00 1 2002 FL80 Digger/Derrick 1 $ 75.00 $ 75.00 2 49er 8 $ 32.07 $ 513.12 3 3/4"ELL $ 0.33 $ 0.99 1 2010 Kubota KX 121-3ST 7 $ 28.39 $ 198.73 OTLaborer $ - 6 3/4"COUP $ 0.10 $ 0.60 . $ - $ - 3 3/4"BELL $ 1.26 $ 3.78 Total Labor Hours 52 1 1"CONN $ 1.48 $ 1.48 Carpenter $ - 5 1"SEAL-TITE $ 2.36 $ 11.80 Carpenter $ - 2 1"45 CONN $ 7.86 $ 15.72 OT Carpenter $ - 1 FORM TUBE $ 30.36 $ 30.36 OT Carpenter $ - 4#4 BARS $ 2.60 $ 10.40 $ - 1 DELIVERY $ 35.00 $ 35.00 Foreman,Hourly $ - 1 GROUND ROD $ 36.22 $ 36.22 • OT Foreman,Hourly $ - 1 ROD CLAMP $ 1.54 $ 1.54 $ - 1 4X4X4 J-BOX $ 18.08 $ 18.08 • Total Carpenter Hours 0.0 560#10 THHN $ 0.16 $ 89.60 Cement Mason $ - 275#8 THHN $ 0.25 $ 68.75 Cement Mason $ - 275#6 THHN $ 0.39 $ 107.25 OT Cement Mason $ - 10#6 BARE $ 0.34 $ 3.40 OT Cement Mason $ - 1 QUART GLUE $ 9.61 $ 9.61 $ - 1 SET ANCHOR BOLTS $ 93.00 $ 93.00 Total Cement Mason Hours 0.0 Driver(Tandem) $ - 1 Concrete 107.9 107.9 Driver $ - Operator $ - Crane Operator $ - OT Driver $ - OT Driver $ - OT Operator $ - OT Crane Operator $ - $ - SALES TAX $ 53.24 Total Operator Hours 0.0 SUBTOTAL $ 785.12 TOTAL OVERTIME PLUS 15% $ 117.77 SUB TOTAL(TAXABLE WAGES) $ 2,068.71 TOTAL OF MATERIAL $ 902.89 PLUS 62%OF TAXABLE WAGE $ 1,282.60 1904(7)SPECIALTY CONTR. SUBTOTAL $ 3,351.31 INVOICE COST SPECIALTY SUB-TOTAL $ 525.73 (A)$ @10%= $ PLUS 0 OTHER LABOR-RELATED COSTS CHARGEABLE TO THIS SUPPLEMENTAL AGREEMENTM/ORK ORDER (B)$ @2%= TOTAL EQUIPMENT $ 525.73 HEALTH AND WELFARE, 292E 21.0 $ 22.95 $ 481.95 TOTAL SPECIALTY CONTR. $ - COMPUTATION OF PRIME CONTRACTOR PENSION, 292JW 15.0 $ 21.53 $ 322.95 1904(4)MISC.COMPENSATION ALLOWANCE OTHER FRINGE BENEFITS 49er 16.0 $ 17.20 $ 275.20 TYPE:I DII PFEFS,PERMITS,ETC. (A) $ 5,860.03 @ 10% $ 586.00 TRAVEL $ - (B)$ © % SUBSISTENCE $ - TOTAL ALLOWANCE(A+B) $ 586.00 TOTAL OF LABOR $ 4,431.41 TOTAL MISC.COMP. $ GRAND TOTAL $ 6,446.04 Send original and two copies to Central Office with Final Estimate The above report includes only items chargeable to Supplemental Agreement No. All copies must be signed by the engineer,and the Contractor Mork Order No. • or their Authorized Agent. Note:When material is billed on this sheet,receipted ENGINEER CONTRACTOR 0. CS 4 55 invoices must accompany same. Jr411,See Const.Manual 5-591.484 for instructions in preparation. BY - '2015- r50\[O,,oF I I I I I III IIII III II I I III III I III Ship Ticket • SHIP DATE ORDER NUMBER J. H. LARSON'CO. (Plymouth) 10/28/2014 S100784233.003 10200 51st Avenue North • Plymouth, MN 55442 J.H.LARSON CO.(Plymouth) PAGE NO. 763-545-1717 10200 51st Avenue North Fax 763-545-1909 Plymouth,MN 55442 763-545-1717 1 of 1 Fax 763-545-1909 '.. SOLD TO: SHIP TO: EGAN OUTSIDE DIVISION EGAN COMPANIES INC TH 212& CSAH 61-SW CORNER 7625 BOONE AVENUE NORTH ROAD WORK-ELI 612-490-5881 BROOKLYN PARK, MN 55428 EDEN PRAIRIE, MN 55347 Phone: 763-544-4131 Phone: ELI 612-490-5881 • Contact: REID CUSTOMER NUMBER CUSTOMER PO NUMBER JOB NAME/RELEASE NUMBER SALESPERSON II • • 46957 331920-19-210 Brett Laughlin • WRITER SHIP VIA WAREHOUSE ORDER DATE FREIGHT ALLOWED Rob Olson OA OUR TRUCK AM Ship: PLY Price: PLY 10/27/2014 Yes ORDER QTY SHIP QTY DESCRIPTION SHIPPING INSTRUCTIONS BY 8:30AM--ELI 612-490-5881 12ea 2ea ARI PVC109 3 & 3-1/2 & 4 PVC SERVICE ENTRANCE HEAD, FITS EMT/RIGID/PVC The following are scheduled for future shipment: 10ea B/O ARI PVC109 34ea B/O STC HS 910 10000ea B/O WIR THHN 14 STRANDED ORANGE RL • Tote: TOTE-2275 Picker: TEMPRF2 Loc: OA CTN: 2 BNDL: C/RL: SKID: • • • • • • Subtotal Frt Charges Tax Payments Amount Due Printed By TEMPRF2 on 10/28/2014 2 11:09 PM - soa o�P • N H 1111I II I I I nil I I II III I Ship Ticket — ' SHIP DATE ORDER NUMBER J. H. LARSON CO. (Plymouth) 10/27/2014 S100784233.001 10200 51st Avenue North Plymouth, MN 55442 763-545-1717 J.H.LARSON CO.(Plymouth) PAGE NO. Fax 763-545-1909 Ply 10200 ut ,MNAv North Plymouth,MN 55442 763-545-1717 1 of 2 Fax 763-545-1909 SOLD TO: • SHIP TO: EGAN OUTSIDE DIVISION EGAN COMPANIES INC TH 212 & CSAH 61-SW CORNER 7625 BOONE AVENUE NORTH ROAD WORK-ELI 612-490-5881 BROOKLYN PARK, MN 55428 EDEN PRAIRIE, MN 55347 • Phone: 763-544-4131 Phone: ELI 612-490-5881 Contact: REID CUSTOMER NUMBER CUSTOMER PO NUMBER JOB NAME/RELEASE NUMBER SALESPERSON 46957 331920-19-210 Brett Laughlin WRITER SHIP VIA WAREHOUSE ORDER DATE FREIGHTALLOWED Rob Olson OA OUR TRUCK AM Ship: PLY Price: PLY 10/27/2014 Yes ORDER QTY SHIP QTY DESCRIPTION SHIPPING INSTRUCTIONS BY 8:30AM--ELI 612-490-5881 5ea 5ea_ CLN E989R-UPC 12X12X6 PVC JUNCTION BOX W/ COVER 5133713 12ea 12ea_ CLN UA9AN 4" SCHEDULE 40 90D PVC ELL 5133832 100ea 100ea_ DTI LAG383 HEX HEAD LAG SCREW 3/8"X 3" 100/JAR 50ea 50ea STC HS 906 2" 2 HOLE RIGID STRAP. 50ea 16ea STC HS 910 4" EMT OR RIGID 2 }iOLE STEEL STRAP. 500ea 500ea I IIR THHN 10 STRANDED BLACK; 500 FT SPOOL .037LBS/FT 500ea 500ea .WIR THHN 10 STRANDED WHITE 500 FT SPOOL 500ea 500ea_ WiR THHN 10 STRANDED GREEN 500 FT SPOOL' ** Continued on Next Page * Subtotal Frt Charges Tax Payments Amount Due Printed By DAVIDM on 10/27/2014 7.14.30 PM `-.:."7:.[" A 0 II I III III I I I I I IIII I I II hip Ticket SHIP DATE ORDER NUMBER J. H. LARSON CO. (Plymouth) 10/27/2014 S100784233.001 10200 51st Avenue North Plymouth,MN 55442 PAGE NO, 763-545-1717 J.H.LARSON CO.(Plymouth) 10200• Fax 763-545-1909 Plymouth,MN Avenue North MN55442 763-545-1717 2 of 2 Fax 763-545-1909 SOLD TO: SHIP TO: EGAN OUTSIDE DIVISION EGAN COMPANIES INC TH 212& CSAH 61-SW CORNER 7625 BOONE AVENUE NORTH ROAD WORK-ELI 612-490-5881 BROOKLYN PARK, MN 55428 EDEN PRAIRIE, MN 55347 Phone: 763-544-4131 Phone: ELI 612-490-5881 , Contact: REID CUSTOMER NUMBER CUSTOMER PO NUMBER JOB NAME/RELEASE NUMBER SALESPERSON 46957 331920-19-210 Brett Laughlin WRITER SHIP VIA WAREHOUSE ORDER DATE FREIGHT ALLOWED Rob P on TRUCK PLY Price: PLY 10/27/2014 Yes ORDEs i, Y SHIP QTY r.SCRIPTION 275ea 275ea — WIR THHN 6 BLACK MR 1 5000 FT MASTER REEL 094LBS/FT COPPER WIRE Cuts: 1 @ 275 ea HAND COIL 275ea 275ea_ WIR THHN 6 RED MR 5000 FT MASTER REEL ,094 LBS/FT COPPER WIRE Cuts: 1 @ 275 ea HAND COIL 275ea 275ea .WIR THHN 6 WHI MR 5000 FT MASTER REEL .094 LBS/FT COPPER WIRE Cuts: 1 @ 275 ea HAND COIL 275ea 275ea WIR THHN 8 GREEN MR 5000 FT MASTER REEL Cuts: 1 @ 275 ea HAND COIL -- a fo :wing are .,._-.i ed for future shipment: 12ea B/O ARI PVC109 34ea B/O STC HS 910 10000ea B/O WIR THHN 14 STRANDED ORANGE RL Tote: TOTE-1832 Picker: TEMPRF2 Loc: OA Tote: TOTERNW Picker: KIRKHE Loc: OA Tote: TOTEW3 Picker: DAVIDM Loc: OA •CTN: 14 BNDL: C/RL: 4 SKID: Subtotal Frt Charges Tax Payments Amount Due Printed By.DAVIDM on 10/27/2014 7.14.31 PM , f102�`0p tft 51 ti, MN firth PLEAS E IT PA. TO: SI - 7 7O ? 1717 FAX 7: , 5 3:s•4 J.f.LARSON COMPANY An Eve/-Opportunity = r 1 O280 1st AveNorth Plymouth,,MN 55442 MIL TO: SHIP TO: EGAN COMPANIES INCSf DIVISION 7825..•• E AVENUE 4`s=+N HWY 1 BROOKLYN PARK MN 55429 EGAN 1;> I i :REID G HEW HOPE MN 55428 0 ER DATE W CIS:F*. ER P.O. DATE Bra Lat ghftn 1 14 Rob 01SM +.; 3 31 210 1 O110/14 Psi LAHR AM a.,. VIOTIONS 9 "BYSti:kM-SO 1•••$HE"'° - 1 70TH NET 2 Map efilMb War _..+ .: oaces :;: 409es PVC 60' ULE CO CQNout .1 1 1 �-,N r ,7121 a 13A I 6l4"SCHEME 40 a PVC ELL i 4 14e* 3f4®1'PVC CII -E a 2�.57E?1 4ti • 5133564 f: •- `GIN MOE 9.932/s• 4. , , "PVC COWLING6149 0141624 --- Alp r / / r i Chea out our e-oornmeroa site on)hla : I Click Lag to at the , of the use testi,ell toweroase,for the username end to try It out for .°?' Peat due nt.aswill be subject fa m service c.hsrge1 1.5%permuMh. SUBTOT 202.64 froPOIce Is due by 11/25114 seta h Wit. HANDLING 9.90 If pefd by 11/1014 ro may deduct WM FRRIOH1r TOTAL 000 1 For our terms of seto,p, . 4 the'T s and Conditions" / u - SALES TAX 14.76 Ptge on our=kfte. � /,�h .�t-ttlfau i 41'i1ts-e f�Itl€�p�3,(�t� g Yws" PAYMENT I�r✓'I) U. TOTS AMT ME 21T.-A Pagel of '1 1.1 DISTRICT MAIN HOUSE 2309 EAST 25TH STREET MINNEAPOUS MN 55406-1221 Phone: 612 721.3545 Fax: 612-7292889 To: EGAN COMPANY Gate: 10/09/2014 7625 BOONE AVE NORTH BROOKLYN PARK MN 55428-1011 Proj Name: 212 Attn: Reid Golyer GB uote#: 221215314 Phone: 763-544-4131 Valid From: 10/09/2014 Fax: 763-591-5591 Valid To: 11/08/2014 Email: doug.paschke@graybar.com Contact: DOUGLAS PASCHKE Email: doug.paschke@graybar.00m Proposal We Appreciate Your Request and Take Pleasure In Responding As Follows ra Qua nt#ty Supplier Ca Nbr DescrlpSon Price Unit 100 150 EA PVC COND PVC-80.1 SCH80 COND 10FT $47.73 100 $71.60 GB Part#:88215738 UPC#:98006006303 200 2 EA PVC COND ELL-90-1 SCH40 ELBOW $58.96 100 $1.18 GB Part*:88215669 UPC#:98008006043 300 4 EA PVC COND COUP-1 SCH40 $17.26 100 $0.69 GB Part#:88215633 UPC#:98006006103 _ r 400 2 EA PVC COND BELL-END-1 SCI-I40 BELL ENO $147.30 100 $2.95 GB Part#:93172349 UPC#:98006008143 — — _l 00 1 EA ERICA PROD 615815 5/8X15 COPPE BND $36.22 1 GRND ROD $36.22 GB Part#:97273334 UPC#:78285630614 700 1 EA ERICO PROD CP58 GR4 ROD $1.54 1 $1.54 CLAMPSIL BRZSTD DUTY1/2IN-5/8 '''') GB Part#:96083214 UPC 782B5830703 800 10 EA WIRE BARE-CU D-8-SOL- 6ARE CU 5336.17 1000 $3.36 '' ___.___- -��—� GUT REEL -- GB Part#:22661327 UPC#:98022061327 � � ~ This eq Ipm entand asoodated Inalalla&on charges may be danced for a low me rthyr payment through Maybe(Fkmnctol 5ervicss(sllbjea Lb Gredft approval).For more inTwu,ation call 1-00-241-74D8 to speak with a leasing specialist. To leant more about Graybar,visit our webstte at www.graybar.com 24-Hour Emergency 1-8013-GRAYBAR Subject to ihastendard 6snns and concgtbons eat forth In this document Unleas al anaitas noted,trelght esims rus F.O,B,shipping po7nt grogald sod bill.... _... - Unless noted the Whit/ship,dela will be dateradnodat the tkaee6bad epic t. Page 1 of 2 DISTRICT MAIN HOUSE 2300 EAST 26TH STREET MINNEAPOLIS MN 65406.1221 Phone:612-726-2544 Fax: 612-728 2048 To: EGAN COMPANY Date: 10/31/2014 7625 BOONE AVE NORTH BROOKLYN PARK MN 55428-1011 Proj Name: BUDGET Attn: REID GB Quote#: 221370879 Phone: 763-544-4131 Valid From: 10/31/2014 Fax: 763-591-5591 Valid To: 11/30/2014 Email: richard.schmit@graybar.com Contact: RICHARD SCHMIT Email: richard.schmit@graybar.com Pro osa! We Appreciate Your Request and Ta P re hi Responding As Foil tern Quantity Supplier Catalog Nbr Description Price Unit Ext.Prica 100 5 EA CONDUIT UA 1 GRY CUT REEL UL TYPE LIQUID $235.56 100 $11.78 TIGHT ii, GB Part#:9507675$ UPC#:98095076765 200 2 EA GROUSE-HINDS LT10045 1-IN 45D UT CONN $785,67 100 $15.71 4- GB Part#:88073392 UPC#:78456445100 1 ' ` 300 1 EA PVC COND BOX-4 X 4 X 4 JUNCTION BOX $1,808.30 100 $18.08 WITH COVER F GB Part#;93172340 UPC#:98006006683 .. -_ Total in USD(Tax not included): $45.57 This equipment and easnurataI installation chews may be finenood for a lets monthly payment through Grayber Financial Services(aubjact to credit approval). For more Information cap 1.808-241-7A03 to speak wail a leasing eda t. To team more about Graybar,visit our website at www.graybar.com 24+Iour Emergency Phone#:1-800-GRAYBAR foubjedt to the standard farms and candittono sot forth In Me document Unless at ertvlaa notad,Frelftht teens ore I O,5.shtpptnU point prepaid and htit. tintennnoact the anima ship detataiDhe determined ot the the of ardor piscament, Page 1 of 2 Custer Number 5266 INVOICE ; 314934 Bt11Ing Date 10/1412014 Amount Due $178.99 2026 Centre Pointe Blvd.,Suite 300 Date Ewa 11/13/2014 Amount Paid$ Mendota Heights,MN 65120.1221 Order 1467660 Carrier COS TRUCK Delivered To TH212&CSAH 61 EDEN PRAIR'.E,MN 55428 EGAN COMPANY PO Number 7626 BOONE AVE.N. 33192O. BROOKLYN PARK MN 56428 .. �( T NET 30 DAYS Please return this potion with your payment,Make checks peyabte to:Cematgme Products Company • Order: 14678s0 Sumer#: 5266 INVOICE P1374' : Cartier COS TRUCK Amount Due $176.99 Dettverod To: TH212 8t CSAII 61 EDEN PRAIRIE,MN 55428 Billing bate 10/1412014 PO Number: 331920 _Ado -.-" Data Due 11I13/2014 MO Date Wise Item Description Quantity um Pries F Plias 10/14/2014 60 9326600 FORM TUBE 24 INCH HEAVY WALL 24.00 LINF�i $5.06 $421� 9320006 I f REAR#4 X 6 FT / 4.00 EACH $2.60 $10.40 ZONE ONE" ZONE ONE t€UUVEFiY / 1.00 EACH $35.00 $35.00 f $166.04 Remit To: 0 Tax:$12.16 M&atone Products Company 2 11 Total:$178.811 P.O.Box 1414 Minneapolis MN 65480.1414 /651)688-8292 • Ap ved 10/22/2014 rmg a I loft INVOICE:P1374934 I I . DISTRICT MAIN HOUSE 2300 EAST 25TH STREET MINNEAPOLIS MN 55408-1221 Phone:612-728.3524 Fax: 612-728-2899 To: EGAN COMPANY Date: 01/06/2p15 7625 BOONE AVE NORTH BROOKLYN PARK MN 55428-1011 Prat Name: TH 212 DESIGN E ANCHOR Attn: REID G GB Project Qte#: 221739473 Phone: 763.544-4131 Valid From: 01/06/2015 Fax: 763-591-5591 Valid To: 02/05/2015 Email: ANDREW.BECKEN@GRAYBAR.COM Contact: Andrew Becken Email: andrew.becken@graybar.com Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Item Quantity Supplier Catalog Nbr Descilp6on Face Unit Ext.Pdce Notes: *FOB-SHIPPING POINT *FREIGHT ALLOWED *PRICING IS NET-NO ADDI 10 SCOUNT IS AVAILABLE 100 1 EA MILLERBERN 460Al2-2TNW-SET 4 $93.00 I $93.00 MFG CO H DESIGN E ANCHOR BOLT Total in USD(Tax not Included): $93.00 This equipment and assortated Installation char gas may be financed for a low monthly payment through Gtayber Financial Services(subject to stedit approval), For more Information call 1-800.241-74O8 to speak with a leasing aperiatet To learn more about Graybar,vislt our website at www.graybar.com 24-Hour Emergency Phone#:1-800-GRAYBAR Subject to the standard terms and Candltans ant forth In thin document.Unlace otheewlee noted,rreight tnrmw are r,o e.shipping pointprspald and bail. Unless noted the actin/atoll ship date will be deteemltted at the thus of order piaCamsat. Page a of 2 Customer Number 13162 INVOICE Ci 464380 Billing Date 11/12/2014 Amount Due $4,521.66 2025 Centre Pointe Blvd.,Suite 300 Date Due 12/13/2014 Amount Paid$ Mendota Heights,MN 55120-1221 v Order 11/12/2014-173 Project 7303614-SP 027-661-046 HENNEPIN COUNYY CSAH 61 F-= Delivered To ROWLAND RD&SHADY OAK RD MINNETONKA MCCRCSSAN CONSTRUCTION INC,CS PO Number P.O. BOX 1240 27-661-46 MAPLE GROVE MN 55311 Terms NET 30 DAYS Please return this portion with your payment.Make chocks payable to:Cemstona Products Company artier: 11/12/2014-173 Customer#: 13162 INVOICE C1464360 Project: 7303514-SP 027-661-048 HENNEPIN COUNTY CSAH 61 Amount Due $4,521.85 Delivered To: ROWLAND RD&SHADY OAK RD MINNETONKA Billing Date 11/12/2014 PO Number. 27-661-46 Date Due 12/13/2014 Ship Dale Plant Ticket Item Description Quantity UM Price Ext Price 11/12/2014 3S 3411154 3Y4368 3Y43 314 FLYASH,AIR 10.00 cy $93.00 $930.09 118 DIESEL FUEL SURCHARGE CONCRETE 1.00 ea $10,00 $10.00 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $27.50 $2750 100 PLANT CERTIFICATION 10.00 ea $3,65 $36.50 55 WINTER SERVICE CHARGE 10.00 /y $7.50 $7500 11/12/2014 39 5411232 3Y4366 3Y43 3/4 FLYASH,AIR 10.00 cy $93.00 $930.00 I 118 DIESEL FUEL SURCHARGE CONCRETE 1.00 ea $10.00 $10.00 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $27.60 $27.50 100 PLANT CERTIFICATION 10.00 ea $3.65 $39.50 55 WINTER SERVICE CHARGE 10.00 /y $7.50 $75.00 11/12/2014 39 341129E 3Y4368 3Y43 3/4 FLYASH.AIR 10.00 uy $93.00 $930,0D 118 DIESEL FUEL SURCHARGE CONCRETE 1.00 ea $10.00 $10.00 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $27.50 $27.50 190 PLANT CERTIFICATION 10.00 ea $3.65 $36.50 55 WINTER SERVICE CHARGE 10,00 /y $7.50 $75.00 11/12/2014 39 3411380 3Y4368 3Y43 314 FLYASH,AIR 5.00 of $93.00 $465.00 116 DIESEL FUEL SURCHARGE CONCRETE 1.00 ea $10.00 $10A0 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $27.50 $.27.50 100 PLANT CERTIFICATION 5.00 ea $3.65 $18.25 55 WINTER SERVICE CHARGE 5.00 /y $7.50 $31.50 11/12/2014 39 3411423 3Y4358 3Y43 3/4 FLYASH,AIR 3.00 cy $93.00 $279.00 118 DIESEL FUEL SURCHARGE CONCRETE 1,00 ea $10.00 $10.00 127 ENVIRONMENTAL MANAGEMENT FEE 1.00 ea $27.50 $27.50 51 PART LOAD CHARGE. 1.00 eo $70.00 $70.00 100 PLANT CERTIFICATIQN 3.00 ea $3.65 $10.95 55 WINTER SERVICE CHARGE 3.00 /y $7.50 322.50 38.00 Total Cubla Yards $4,215,20 Remit To: Tax:$306.66 Cemstons Products Company M&I62 Total:$4,521.88 P.0,Box 1414 Minneapolis MN 55480-1414 (6511E88-9292 1 of 1 INVOICE:C14 360 it STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 of 1 I SP 2763-49 ,Minn. Prot. No. ( ) WO No. 3 • Project Location: T.H.212& C.S.A.H, 61 (Shady Oak Road) Interchange, Eden Prairie, MN , Local Agency City of Eden Prairie Local Project No. 11-5800 Contractor: C.S. McCrossan Construction, Inc. Contract No. Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 Total Work Order Amount$ $1,122.87 The following Minor Extra Work is necessary because the source of power for existing signal system A Was relocated to N.B. Shady Oak Road sta. 112+04, 60.5' Lt. prior to activation of the temporary signals. The contractor will be compensated for all the equipment, labor,and material to supply power from the new source of power to the existing signal. Payment for this work will be made on a Force Account basis per MNDOT specification 1904, Estimate Of Cost: ('Include.any itCfE 1St.&0/d 1r'aseg;ncantratriitemo.any negutlntorlor force araount Items) **Group/ I I. Funding iI or— + or- j Category; Item No. Description Unit Unit Price Quantity Amount$ ;0000.000 Force Account No. 2 — ^---I L.S.Tj $1,122.87 1 $1,122,87 { Net Change this Work Order i$1,122.87 "Group/Funding category Is required for Federal Aid projects Due to this change,the contract time: (check one) (X) Is NOT changed ( ) May be revised as provided In Mn/DOT Specification 1806 ( ) Is Increased by Working Days ( ) Is Increased by Calendar Days I ( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days : Approved by Project Engineer: Date: iorr Print Name:—Zack Kartak Phone:_763- 452-4753 _ Approved by Contractor: 6 Date: Oj i -i S Print Name: Kenny Beck Phone: 612-578-0068„_ Distribution: Project Engineer(Original), Contractor(copy), DSAE (copy for 'Ltr.•�incj (wily./) The State of Minnesota is not a participant In this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: ,,Federal Funding K State Aid Funding V Local funds istrlct State Aid Engineer: Date: , 40 STATE OF MINNESOTA-DEPT.OF TRANSPORTATION SUMMARY OF DAILY FORCE ACCOUNT WORK ORDER NO.3 FORCE ACCOUNT NO. SHEET 1 OF 1 S.P.NO. 2763-49 FED PROJ NO. CONTRACT NO. CONTRACTOR: EGAN FOR PERIOD 2014 For Description:Temporary electrical feeds for TMS ENGINEER:SRF and signal system services. LABOR MATERIAL EQUIPMENT RENTAL #OF MEN POSITION TITLE HOURS PAY RATE AMOUNT NO. KIND OF MATERIAL RATE AMOUNT NO. DESCRIPTION HOURS RATE AMOUNT 1 292 FOREMAN 4 $ 44.34 $ 177.36 80 1.5"NMC $ 0.78 $ 62.40 1 2009 Chev 3/4 Ton 4 $ 12.00 $ 48.00 1 49er 4 $ 32.07 $ 128.28 1 1.5"LB $ 4.72 $ 4.72 0 $ - $ - OTLaborer $ - 2 1.5"ELL $ 0.99 $ 1.98 1 2010 Kubota KX 121-3ST 0 $ 28.39 $ - OTLaborer $ - 2 1.5"TERMINAL ADAPT $ 0.37 $ 0.74 $ - $ - 4 1.5"COUP $ 0.29 $ 1.16 Total Labor Hours 8 300#4 THHN $ 0.62 $ 186.00 Carpenter $ - $ - $ - Carpenter $ - $ - $ - OT Carpenter $ - $ - $ - OT Carpenter $ - $ - $ - $ - $ - $ - Foreman,Hourly $ - $ - $ - OT Foreman,Hourly $ - $ - $ - $ - $ - $ - Total Carpenter Hours 0.0 $ - $ - Cement Mason $ - Cement Mason $ - OT Cement Mason $ - OT Cement Mason $ - $ Total Cement Mason Hours 0.0 Driver(Tandem) $ - Driver $ - Operator $ - Crane Operator $ - OT Driver $ - OT Driver $ - OT Operator $ - OT Crane Operator $ - $ - SALES TAX $ 18.70 Total Operator Hours 0.0 SUBTOTAL $ 275.70 TOTAL OVERTIME PLUS 15% $ 41.35 SUB TOTAL(TAXABLE WAGES) $ 305.64 TOTAL OF MATERIAL $ 317.05 . PLUS 62%OF TAXABLE WAGE $ 189.50 1904(7)SPECIALTY CONTR. SUBTOTAL $ 495.14 INVOICE COST SPECIALTY SUB-TOTAL $ 48.00 OTHER LABOR-RELATED COSTS CHARGEABLE (A)$ ©10%= $ - PLUS 0% TO THIS SUPPLEMENTAL AGREEMENT/WORK ORDER (B)$ @2%= TOTAL EQUIPMENT $ 48.00 HEALTH AND WELFARE, Laborers 4.0 $ 22.95 $ 91.80 TOTAL SPECIALTY CONTR. $ - COMPUTATION OF PRIME CONTRACTOR PENSION, Operators 4.0 $ 17.20 $ 68.80 1904(4)MISC.COMPENSATION ALLOWANCE OTHER FRINGE BENEFITS Trucks 0.0 x 10.25 TYPE:LEDOMP FEES,PERMITS,ETC. (A) $ 1,020.79 @ 10% $ 102.08 TRAVEL $ - (B)$ @ % SUBSISTENCE $ - TOTAL ALLOWANCE(A+B) $ 102.08 TOTAL OF LABOR $ 655.74 TOTAL MISC:COMP. $ - GRAND TOTAL $ 1,122.87 Send original and two copies to Central Office with Final Estimate The above report includes only items chargeable to Supplemental Agreement No. All copies must be signed by the engineer,and the Contractor /Work Order No. or their Authorized Agent. Note:When material is billed on this sheet,receipted ENGINEER CONTRACTOR ?" ' 45 $ aor invoices must accompany same. See Const.Manual 5-591.484 for instructions in preparation. BY rJsori co,9y I 11111111111111 I I I III 111111111 I III Ship Ticket • SHIP DATE ORDER NUMBER J. H. LARSON CO. (Plymouth) 10/14/2014 S100773737.001 10200 51st Avenue North Plymouth, MN 55442 •J.H.LARSON co.(Plymouth) PAGE NO. 763-545-1717 10200 51st Avenue North ' Fax 763-545-1909 Plymouth,MN 55442 • 763-545-1717 1 of 1 • Fax 763-545-1909 SOLD TO: SHIP TO: EGAN OUTSIDE DIVISION EGAN COMPANIES INC TH 212 & CSAH 61-SW CORNER 7625 BOONE AVENUE NORTH ROAD WORK-ELI 612-490-5881 BROOKLYN PARK, MN 55428 EDEN PRAIRIE, MN 55347 • Phone: 763-544-4131 Phone: ELI 612-490-5881 Contact: REID • CUSTOMER NUMBER CUSTOMER PO NUMBER JOB NAME/RELEASE NUMBER SALESPERSON • 46957 331920-17-210 Brett Laughlin WRITER SHIP VIA WAREHOUSE ORDER DATE FREIGHT ALLOWED Rob Olson OA OUR TRUCK AM Ship: PLY Price: PLY 10/14/2014 Yes • ORDER OTY SHIP QTY DESCRIPTION • SHIPPING INSTRUCTIONS • BY 8:30AM--ELI 612-490-5881 • 100ea 100ea PVC 80 1-1/2 SCHEDULE 80 PVC CONDUIT 2ea 2ea_ CLN UA9AH • • , 1-1/2" SCHEDULE 40 90D PVC ELL 5133827 • • 1ea lea CLN E986H 1-1/2" PVC LB CONDULET. • 5133667 • 2ea 2ea_ CLN E943H 1-1/2" PVC MALE TERMINAL ADAPTER. 5140107 `4ea 4ea_ CLN E940H 1-1/2" PVC COUPLING 6141627 • • • Tote: TOTE-2209 Picker: TEMPRF2 Loc: OA Tote: TOTE184 Picker: MATHEF Loc: OA CTN: 1 BNDL: 2 C/RL: SKID: • • • • Subtotal Frt Charges Tax Payments • • Amount Due Printed By:TEMPRF2 on 10/14/2014 3:20:42 PM STATE AID FOR LOCAL TRANSPORTATION Rev July2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 all I SP 2763-49 Minn. Proj.No. ) WO No. 4 :Project Location: T.H.212 & C,S,A,H. 61 (Shady Oak Road) Interchange, Eden Prairie, MN , F Local Agency: City of Eden Prairie •Local Project No. 11-5800 Contractor; G.S. McCrossan Construction, Inc. Contract No. Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 _ j. Total Work Order Amount$ $12,950.24 During installation of the watermain casing below Hwy 212, a steel I-beam was encountered at E,B. T.H.212 sta. 501+87, 5' Lt.that impeded jacking operations.This was not shown in the plans. In accordance with MnDOT Specification 1403,the Engineer issues this Work Order to remove the boring augers, remove the steel obstruction by cutting, repair the casing, and then re-Install the augers.This work is to be performed in accordance with all applicable specifications and as directed by the project supervisor. Payment for this work will be made on a Force Account basis per MNDOT specification 1904. Estimate Of Cost: in;:104+sN8at clyoreases(110:0tr»etgerm anyneg.'Cret foi forceelecnuntitems) **Group/ i Funding ! +or— +or i Category; Item No. Description Unit , Unit Price Quantity Amount$ i 0000.000 Force Account No. 3 1 L.S. I $12,950-,24 j 1 � $12,950.24 Net Change this Work Order($12,960.24 **Group/Funding category is required for Federal Aid projects Due to this change,the contract time: (cliocAk ore) 1(X) Is NOT changed ( ) May be revised as provided in Mn/DOT Specification 1806 ( ) Is Increased by Working Days ( ) .Is Increased by Calendar Days ; ( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days Approved by Project Engineer: Date: , �6/1©r� Print Name:_Zack Kartak Phone:_763- 452-4753 Approved by Contractor: Date: k- t�" Print Name:_Kenny Beck Phone:_612-578-0068 Distribution: Project Engineer(Original), Contractor(copy), DSAE (copy for fd,.)..1in7 rw w) t•`-rlii f: The State of Minnesota is not a participant in this contract, Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid RulesiPolloy. Eligibility does not guarantee funds will be available. This work is eligible for: Federal Funding State Aid Funding k Local funds istriot State Aid Engineer: Date: • FORCE ACCOUNT SUMMARY SUPPLEMENTAL AGREEMENT NO. /WORK ORDER No, 4 Sheet 2 of 2 State Project No, 2763-49 Federal Project No. Local Agency No. Contract No, For Period From: 9/9/2014 to 9/10/201.4 Station Boring- 1 beam Hit to Station Equipment Rental Rates LABOR (include overtime) MATERIAL Equipment Rental #of Pay Total Rate Amount Position Title Hours Amount No. Kind of Material Rate Amount Na. Description Hours Workers Rate 1 Superintendent 14.5 41.37 $599.87 1 Dodge 3500 TrUck 14.5 13 188.50 1 Foreman 16 35,47 $567.52 1 Ford F550 Truck 17 25 425.00 _ . 1 Foreman(OT) 2 53.21 $106.42 1 Cat 345 Backhoe 17 218.28 3,710.76 . 1 Laborer 32 30.67 $981.44 1 American auger machine 17 52,37 890.29 1 Laborer(CT) 2 46.01 $92.02 1 Operator 16 32.37 $517.92 . ,1 Operator(0T) 1 48.56 $48.56 _ - . - - SUB-TOTAL 0.00 PLUS 15% 0.00 TOTAL OF MATERIAL 0.00 SUB-TOTAL(Taxable Wage) 2,913.75 1904(7)SPECIALTY CONTRACTOR Plus 62%of Taxable Wage 1,806.53 Invoice Cost Specialty Contractor SUB-TOTAL 5,214.55 SUB-TOTAL OF LABOR 4,720.28 (A)$ 0 at 10% - PLUS 15% 782.18 Other Labor related costs chargeable to this SA./Work Order (B)$ 0 at 2% . TOTAL OF EQUIPMENT RENTAL 5,996.73 Health and Welfare $535.95 TOTAL SPECIALTY CONTRACTOR - COMPUTATION OF PRIME CONTRACTOR ALLOWANCE Pension Fund $479.31 1904(4)MISC,COMPENSATION dump fees,permits,etc. (A)$ 11,772.95 @ 10 %= 1,177,29 Other Fringe Benefits $40.68 (B)S - @ 2 %= 0.00 Travel TOTAL PRIME CONTRACTOR ALLOWANCE(A+B) 1,177.29 Subsistence , . TOTAL OF LABOR $5,776,22 TOTAL MISCELLANEOUS COMPENSATION. 0.00 GRAND TOTAL $12950 24 NOTE:When material is billed on this sheet,receipted invoices must accompany same. Engineer: Date Contractor: C.S. mczeo5s„,,r‘ By Date ,2- 6-Aois-- STATE AID FOR LOCAL TRANSPORTATION Rev July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 of 1 SP 2763-49 Minn. Proj. No. ( ) WO No, 5 Project Location: TI-i 212& CSAH 61 (Shady Oak Road) Interchange, Eden Prairie, MN Local Agency: City of Eden Prairie Local Project No. 11-5800 Contractor: C.S. McCrossan Construction, Inc, Contract No. Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 . il Total Work Order Amount$ $3,143.43 During construction, It was determined that the source of power for the lighting cabinet along the SE Ramp would be located on the east side of Flying Cloud Drive at station 300+05. This was not shown in the plans. In accordance with MnDOT Specification 1403, the Engineer Issues this Work Order to bore conduit under Flying Cloud Drive to the source of power in accordance with all applicable specifications and as directed by the project supervisor. Payment for this work will be made at the Contract and negotiated unit prices shown in the Estimate of Cost below,which includes the 10% Prime Contractor allowance. ,Estimate Of Cost: (Include any Increases or decreases in contract items,any negotiated or force account items.) °`Group] ••• • Unit +or— +or— Funding Category ' Item No. . Description Unit Price Quantity Amount$ .BAPV11@&0@4 ;25.45.521 ,2"RIGID STEEL CONDUIT LIN FT $16.00 39 '$5'85.00 t :2,0"RIGID STEEL COND g"2,'@,-"9, (DIRECTIONAL BORE) LIN FT : $39.00 80 @AP Iel•10e-0D/ :2545.521 $3,120.00 eapJioliveow :2545.523,3 NON-METALLIC CONDUIT LIN FT, $7,70 -106 -$1,509.20 UNDERGROUND WIRE 1 COND s".21e7a9, en"wt-w@4oa •2545,531 •NO 2 LIN FT , $3,30 350 $1,155.00 I�s�e�ac, snr�+oiaoe.o@a :2545,533;HANDHOLE EACH $2,285.43 1 $2,285.43 DIRECT BURIED LIGHTING °270349CABLE 4 COND NO 4 s A.N 1@i-10Goe4 2645.533! t LIN FT $7.60 i -328 . •• •2.8• i Net Change this Work Order; $3,143.43 I "Group/Funding category Is required for Federal Aid projects Due to this change,the contract time: (check one) (X) is NOT changed i( ) May be revised as provided in Mn/DOT Specification 1 806 ( ) Is Increased by Working Days ( ) Is Increased by Calendar Days ( ) Is Decreased by Working Days ( ) Is Decreased by .. Calendar Days Approved by Project Engineer: '72 r'ti_Ai. Date: ��f zipmi Print Name: Zack Kartak, SRl Consulting Group Phone: 763-452-4753 Approved by Contractor: .,-, & - �`, Date: jai-�" I -Li; Print Name; Kenny Beck, CS McCrossan Phone: 612-578-0068 Distribution: Project Engineer(Original), Contractor(copy), DSAE(copy for funding review) DF,AR rio5;.k+ta: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer Is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work Is eligible for: Federal Funding to State Aid Funding X' Local funds r / 'strict State Aid Engineer; :4 Date: 0�' ll STATE AID FOR LOCAL TRANSPORTATION Rev.July 2010 WORK ORDER FOR MINOR EXTRA WORK Page 1 of'I SP 2763-49 Minn. Proj. No. ( ) WO No. 6 Project Location: TH 212 &CSAH 61 (Shady Oak Road) Interchange, Eden Prairie, MN Local Agency: City of Eden Prairie Local Project No. 11-5800 Contractor: C,S. McCrossan Construction, Inc. Contract No. Address/City/State/Zip: Box 1240, 1865 Jefferson Highway, Maple Grove, MN 55311 i Fetal Work Order Amount$ $1,699.45 During construction, it was determined that Temporary Signal System D (Shady Oak Road and Flying Cloud Drive Intersection)could not be activated prior to removing the north half of the Shady Oak Road bridge over T.H. 212 due to delays in private utility relocations. It was also determined that the location of the existing signal heads were not in Ilne with the stage 3 lane configuration.This was not shown in the plans. In accordance with MnDOT Specification 1403, the Engineer issues this Work Order to place additional indication for the east approach at Signal System D to facilitate the traffic switch for the bridge removal. Payment for this work will be made on a Force Account basis per MnDOT specification 1904. Estimate Of Cost: (Include any Increases ordecrmases in centred items,any negotiated or force account Items.) g • .j Unit I +or— Fundi +or— , Funding Category Item No. : Description Unit Price Quantity Amount$ P fi Force Account No.5 L.S. $1,699.45 : 1 fi�P i°,2'°�;4MA01 �0000,000 ,� $1,699.45 Net Change this Work Order $1,699.45 "Group/Funding category is required for Federal Aid projects Due to this change, the contract time: (chock one) (X) Is NOT changed '( ) May be revised as provided in Mn/DOT Specification 1806 ( ) Is Increased by Working Days ( ) Is Increased by Calendar Days •( ) is Decreased by Working Days ( ) Is Decreased by Calendar Days 8 Approved by Project Engineer: Date: /z,?vrs` Print Name: Zack Kartak,SRR9onsulting Group Phone: 763-452-4753 Approved by Contractor: Date: a'l'xt-IS Print Name: Kenny Beck, CS McCrossan Phone: 612-578-0068 Distribution: Project Engineer(Original), Contractor(copy), DSAE(copy for funding review) Milli'i( Poi Lion: The State of Minnesota is not a participant in this contract. Signature by the District State Ald Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be/available, This work is eligible for: Federal Funding L State Aid Funding JC Local funds i District State Aid Engineer; -, Date; y�Z Or- ,. STATE OF MINNESOTA-DEPT.OF TRANSPORTATION SUMMARY OF DAILY FORCE ACCOUNT WORK ORDER NO.6 FORCE ACCOUNT NO.5 SHEET 1 OF 1 S.P.NO. 2763.49 FED PROJ NO. CONTRACT NO. CONTRACTOR: EGAN FOR PERIOD 3/1212015 For Description:Install additional indication on system D. ENGINEER:SRF LABOR MATERIAL EQUIPMENT RENTAL I #OF MEN POSITION TITLE HOURS PAY RATE AMOUNT NO. KIND OF MATERIAL RATE AMOUNT NO. DESCRIPTION HOURS RATE AMOUNT 1 292 FOREMAN 1 $ 44.34 $ 44.34 $ - $ - 1 2012 1-TON 1.5 $ 13.00 I$ 19.50 i 1 110 FOREMAN 2.5 $ 44.78 1$ 111.95 $ - $ - 1 20131-TON 2.5 $ 13.00 $ 32.50 1 49er 0.5 $ 32.07 $ 16.04 $ - $ - 1 1998 VERSALIFT 35' 2.5 $ 45.00 $ 112.50, 1 110 JW 1.5 $ 42,13 $ 63.20 $ - $ - 12000 F550 DIGGER/DERRICK 2.5 $ 75.00 $ 187.50 1 160 EQ 1.0 $ 34.19 $ 34.19 Total Labor Hours 7 ____ _ $ - $ - 1 292 FM OT 1.0 $ 66.50 ,$ 66.50 $ - $ - 1 110 FM OT 1.4 $ 67.17 $ 67.17 $ _ $ - 1 49erOT 1.0 $ 48.11 $ 48.11 $ - $ - 1 110 JW OT 1.0 $ 63.19 $ 63.19 , $ - $ - 1 160 EQ 1.0 $ 66.50 $ 66.50 1 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Total Carpenter Hours 6.0 r---- $ - $ - Cement Mason $ $ - $ [Cement Mason $ - -- $ _ $ - ,OT Cement Mason $ - ' $ - $ - ,OT Cement Mason $ - ""-- -'-' $ - $ 1 $ - $ � Total Cement Mason Hours 1.0 Driver(Tandem) $ - Driver $ - Operator $ - Crane Operator $ - OT Driver $ - OT Driver $ OT Operator $ - --- ` OT Crane Operator $ -$ - ISALES TAX $ - I Total Operator Hours 0.0 SUBTOTAL $ - TOTAL OVERTIME PLUS 15% $ - SUB TOTAL(TAXABLE WAGES) $ 581.18 TOTAL OF MATERIAL $ - +PLUS 62%OF TAXABLE WAGE $ 360.33 1904(7)SPECIALTY CONTR. SUBTOTAL $ 941.51 INVOICE COST SPECIALTY SUB-TOTAL $ 352.00 OTHER LABOR-RELATED COSTS CHARGEABLE - (A)$ @10%= $ - PLUS 0% TO THIS SUPPLEMENTAL AGREEMENT/WORK ORDER (B)$ @2%= 'TOTAL EQUIPMENT $ 352.00 HEALTH AND WELFARE, 292E $ 52.55 TOTAL SPECIALTY CONTR. $ - COMPUTATION OF PRIME CONTRACTOR PENSION, 110F $ 79.82 1904(4)MISC.COMPENSATION ALLOWANCE OTHER FRINGE BENEFITS 49er $ 25.80 'TYPE:T.E.TYCIMP FM.rrrzirms,r•.rc. (A) $ 1,544.95 @ 1D% $ 154.50 114JW $ 56.68 1(B)$ @ % 160 EQ $ 36.59 TOTAL ALLOWANCE(A+B) $ 154.50 TOTAL OF LABOR $ 1,192.95 TOTAL MISC.COMP. $ - (GRAND TOTAL $ 1,699.45 Send original and two copies to Central Office with Final Estimate The above report includes only items chargeable to Work Order No.6 All copies must be signed by the engineer,and the Contractor or their Authorized Agent. Note:When material Is bIlled on this sheet,receipted ENGINEER CONTRACTOR .- invoices must accompany same. -- See Const.Manual 5-591.484 for instructions in preparation. BY CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 11-5800 Adopt ITEM NO.: VIII.D. Carter Schulze Resolution Approving Traffic Control Signal Maintenance Agreement with MnDOT for Public Works/Engineering Traffic Signals on Shady Oak Road at Trunk Highway 212 Requested Action Move to: Adopt resolution approving Traffic Control Signal Maintenance Agreement No. 05638 with MnDOT for the traffic signals on Shady Oak Road at Trunk Highway 212. Synopsis This Agreement defines the City, County and State responsibilities for the power, operation, and maintenance of the new traffic signals along Shady Oak Road between City West Parkway/Bryant Lake Drive and Flying Cloud Drive including the east and west ramps of Trunk Highway 212. Background Information Previously approved Agreement No. 05776 between the State and the City addresses the cost participation of this project. The southern segment of the Shady Road Improvements will provide additional capacity along Shady Oak Road and includes the widening and reconstruction of Shady Oak Road from approximately 800 feet north of Rowland Road to 600 feet east Flying Cloud Drive. New traffic signals will be provided at the City West Parkway (Bryant Lake Dr), Highway 212 east and west ramp and Flying Cloud Drive intersections with Shady Oak Road. The proposed project will add turn lanes, trails and a median along Shady Oak Road as well as new ramps and a new bridge over Trunk Highway 212. Attachments • Resolution • Traffic Control Signal Maintenance Agreement No. 05638 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2015- APPROVE TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT NO. 05638 BETWEEN MNDOT AND HENNEPIN COUNTY AND CITY OF EDEN PRAIRIE FOR THE PROPOSED TRAFFIC SIGNALS ON SHADY OAK ROAD AT TRUNK HIGHWAY 212 I.C. 11-5800 WHEREAS, the City of Eden Prairie has prepared construction plans for the southern segment of the Shady Oak Road (CSAH 61) improvements from approximately 800 feet north of Rowland Road to 600 east of Flying Cloud Drive; and WHEREAS, the scope of the Shady Oak Road Improvements requires the City of Eden Prairie to include the replacement of the traffic control signals in the Project; and WHEREAS, a Traffic Control Signal Maintenance Agreement No. 05638 has been prepared by MnDOT to provide for the power, operation, and maintenance of the new Traffic Control Signals with Signal Pole Mounted L.E.D. Luminaires, Accessible Pedestrian Signals, Signing, and Emergency Vehicle Pre-emption Systems on County State Aid Highway No. 61 (Shady Oak Road) at City West Parkway/Bryant Lake Drive, on Trunk Highway No. 212 at County State Aid Highway No. 61 (Shady Oak Road) West Ramps, on Trunk Highway No. 212 at Shady Oak Road East Ramps, and on Shady Oak Road at Flying Cloud Drive in the City of Eden Prairie, Hennepin County, Minnesota. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that said Traffic Control Signal Maintenance Agreement No. 05638 for City Project 11-5800 is hereby approved, and the Mayor and City Manager are authorized to execute the Agreement on behalf of the City of Eden Prairie. ADOPTED by the Eden Prairie City Council on May 19, 2015. Nancy Tyra-Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And HENNEPIN COUNTY And CITY OF EDEN PRAIRIE TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT Control Section(C.S.): 2763 Trunk Highway Number(T.H.): 212=121 System"A" 22216 System`B" 22117 System"C" 22116 Signal System ID's System"D" 22175 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation("State"),the City of Eden Prairie acting through its City Council("City"), and Hennepin County acting through its Board of Commissioners ("County"). Recitals 1. State will remove the existing Traffic Control Signals and EVP Systems and install new Traffic Control Signals with Signal Pole L.E.D. Mounted Luminaires,Interconnect,Accessible Pedestrian Signals ("APS"), and Signing("Signal Systems"); and Emergency Vehicle Pre-emption Systems ("EVP Systems")on County State Aid Highway No. 61 (Shady Oak Road) at City West Parkway/Bryant Lake Drive (System"A"), on Trunk Highway No. 212 at County State Aid Highway No. 61 (Shady Oak Road)West Ramps (System`B"), on Trunk Highway No. 212 at Shady Oak Road East Ramps (System"C"), and on Shady Oak Road at Flying Cloud Drive(System"D")in the City of Eden Prairie,Hennepin County,Minnesota, according to prepared plans, specifications and special provisions designated by the State as State Project No. 2763-49 (T.H. 212=121) ("Project"); and 2. The City,the County, and the State will participate in the power, operation, and maintenance of the new Signal and EVP Systems, and 3. Agreement No. 05776 between the State and the City will address the cost participation of this Project, and 4. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; 1.1. Effective date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration date.This Agreement will expire when all obligations have been satisfactorily fulfilled. 2. Signal Systems and EVP Systems Power,Operation,and Maintenance 2.1. (System "A") County State Aid Highway No. 61 (Shady Oak Road) at City West Parkway/Bryant Lake Drive: A. Power. The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the Signal System and EVP System for the County owned Signal System. B. Minor Signal System and Luminaire Maintenance. The City will be responsible for the following at its cost: i. Maintain the signal pole mounted LED luminaires and all internal components, including replacing the luminaires.Each LED luminaire must be replaced when it fails or when light levels drop below recommended AASHTO levels for the installation. ii. Replace the Signal System LED indications.Replacing LED indications consists of replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails to no longer meet Institute of Traffic Engineers(ITE) standards for light output. iii. Clean the Signal System controller cabinet and service cabinet exteriors. iv. Clean the Signal System and luminaire mast arm extensions. C. Major Maintenance. (Performed by the State on a Reimbursable Basis with the County) Operation and maintenance activities will be performed by the State on a reimbursable basis with the County as follows: i. Maintain the interconnect between System"A" and System`B". ii. Perform Gopher State One Call Locating. iii. Maintain the signing, and perform all other Signal System and APS maintenance. All Signal System timing will be determined by the State. iv. EVP System"A",will be installed,operated, maintained, and removed according to the following conditions and requirements: a. All maintenance of the EVP System will be done by State forces. b. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City and County will provide the State's District Engineer or their designated representative a list of all vehicles with emitter units, if requested by the State. c. Malfunction of the EVP System must be reported to the State immediately. d. In the event the EVP System or its components are,in the opinion of the State,being misused or the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after the City and County receives written notice from the State,the State may remove the EVP System. Upon removal of the EVP System pursuant to this Paragraph, all of its parts and components become the property of the County. e. All timing of the EVP System will be determined by the State. D. Payment. The State and the County will refer to Master Agreement No. 01807-R between the State and the County for payment of the costs incurred in performing said operation and maintenance activities. The State will submit, subject to the County, a detailed invoice listing all labor,equipment, and materials used. The County will, subject to Master Agreement No. 01807-R,reimburse the State for services provided hereunder as follows: a) Direct labor charges will be reimbursed at the actual hourly rates paid to State forces performing the work. b) Fringe benefits will be reimbursed as a percentage of direct labor charges, such percentage to be determined by the State Accounting and Finance Section at the beginning of each State fiscal year from the current cost accounting data. c) Overhead costs will be reimbursed as a percentage of the total of direct labor charges, fringe benefits and the cost of any materials, equipment and personnel expense provided, such percentage to be determined by the State Finance and Accounting Section at the beginning of each State fiscal year from the current cost accounting data. d) Any material used will be reimbursed at their actual cost to the State. If the County fails to pay any amount due to the State under this agreement,the Commissioner of Transportation may withhold payment of State Aid money to the County to the extent provided by Minnesota Statutes, Section 161.38, Subdivision 6. 2.2. (System `B") Trunk Highway No. 212 West Ramps at County State Aid Highway No. 61 (Shady Oak Road): A. Power.The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the Signal System and EVP System. B. Minor L.E.D. Luminaire and Signal Maintenance. For State owned Signal System`B" ,the City will be responsible for the following at its cost: i. Maintain the signal pole L.E.D. mounted luminaires and all internal components,including replacing the L.E.D. luminaires when necessary. ii. Maintain the Signal System L.E.D. indications. iii. Clean the Signal System controller cabinet and service cabinet exteriors. iv. Clean and paint the Signal System signal poles and luminaire mast arm extensions. C. State Responsibilities. The State will be responsible for the following at its cost: i. Maintain the signing and interconnect(between Systems `B"and"C"). ii. As owner,perform Gopher State One Call Locating and be responsible for scheduling future Signal and EVP System replacement. iii. Provide all other traffic control signal maintenance not assigned to either the County or City. iv. All Signal System timing will be determined by the State, and no changes will be made without the State's approval. v. EVP System`B",will be installed,operated, maintained, and removed according to the following conditions and requirements: a. All maintenance of the EVP System will be done by State forces. b. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City and County will provide the State's District Engineer or their designated representative a list of all vehicles with emitter units, if requested by the State. c. Malfunction of the EVP System must be reported to the State immediately. d. In the event the EVP System or its components are,in the opinion of the State,being misused or the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after the City and County receives written notice from the State,the State may remove the EVP System. Upon removal of the EVP System pursuant to this Paragraph, all of its parts and components become the property of the State. e. All timing of the EVP System will be determined by the State. 2.3 (System "C") Trunk Highway No. 212 East Ramps at Shady Oak Road: A. Power.The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the Signal System and EVP System. B. Minor L.E.D. Luminaire and Signal Maintenance. For State owned Signal System"C" ,the City will be responsible for the following at its cost: i. Maintain the signal pole L.E.D.mounted luminaires and all internal components,including replacing the L.E.D. luminaires when necessary. ii. Maintain the Signal System L.E.D. indications. iii. Clean the Signal System controller cabinet and service cabinet exteriors. iv. Clean and paint the Signal System signal poles and luminaire mast arm extensions. C. State Responsibilities. The State will be responsible for the following at its cost: i. Maintain the signing and interconnect(between Systems `B"and"C"). ii. As owner,perform Gopher State One Call Locating and be responsible for scheduling future Signal and EVP System replacement. iii. Provide all other traffic control signal maintenance not assigned to either the County or City. iv. All Signal System timing will be determined by the State, and no changes will be made without the State's approval. v. EVP System"C", will be installed,operated, maintained, and removed according to the following conditions and requirements: f. All maintenance of the EVP System will be done by State forces. g. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City will provide the State's District Engineer or their designated representative a list of all vehicles with emitter units,if requested by the State. h. Malfunction of the EVP System must be reported to the State immediately. i. In the event the EVP System or its components are,in the opinion of the State,being misused or the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after the City and County receives written notice from the State,the State may remove the EVP System. Upon removal of the EVP System pursuant to this Paragraph, all of its parts and components become the property of the State. All timing of the EVP System will be determined by the State. 2.4 (System "D") Shady Oak Road at Flying Cloud Drive: A. Power.The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the Signal System and EVP System. B. City Signal Maintenance. The City will be responsible for all signal system and EVP system maintenance including the interconnect from System"D"to System"C" without cost to the State or County: C. Major Maintenance Option (Performed by the State on a Reimbursable Basis with the City) The City may enter into a Master Partnership Contract with the State performing major maintenance, operation and timing activities whereas the State will be reimbursed by the City. 3. Right of Way Access.Each party authorizes the other party to enter upon their respective public right of way to perform the maintenance activities described in this Agreement. 4. Related Agreements. A. This agreement will terminate Agreement No. 76515,dated September 24, 1997,between the parties for the intersection of T.H. 212 at County State Aid Highway No. 61 (Shady Oak Road)East Ramps;for the intersection of T.H. 212 at Shady Oak Road West Ramps; for the intersection of Shady Oak Road at Flying Cloud Drive; for the intersection of County State Aid Highway No. 61 (Shady Oak Road) at City West Parkway-Bryant Lake Drive; and for the interconnect on County State id Highway No. 61 from Flying Cloud Drive to City West Parkway-Bryant Lake Drive. B. This agreement will terminate Agreement No. 76517-R, dated February 2, 1998,between the State and the City for the intersection of Shady Oak Road and Flying Cloud Drive. C. This agreement will terminate and supersede the power,operation, and maintenance terms of Agreement No. 83001M dated April 18, 2002,between the City and the State for the EVP System on County State Aid Highway No. 61 (Shady Oak Road) at City West Parkway-Bryant Lake. 5. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 5.1. The State's Authorized Representative will be: Name/Title: Allan Espinoza,MnDOT Metropolitan District Traffic Engineering (or successor) Address: 1500 County Road B2 West, Roseville,MN 55113 Telephone: (651)234-7812 E-Mail: allan.espinoza@state.mn.us 5.2. The County's Authorized Representative will be: Name/Title: James Grube,Hennepin County Engineer (or successor) Address: 1600 Prairie Drive,Medina,MN 55430 Telephone: (612)582-0300 5.3 The City's Authorized Representative will be: Name/Title: Rod Rue, City Engineer (or successor) Address: City Center, 8080 Mitchell Road,Eden Prairie,MN 55344 Telephone: (952)949-8314 6. Assignment;Amendments; Waiver; Contract Complete 6.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement,executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 6.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 6.3. Waiver. If a party fails to enforce any provision of this Agreement,that failure does not waive the provision or the party's right to subsequently enforce it. 6.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State,the City, and the County. No other understanding regarding this Agreement,whether written or oral,may be used to bind either party. 7. Liability;Worker Compensation Claims; Insurance 7.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City and the County. 7.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 8. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 9. State Audits Under Minnesota Statutes § 16C.05, subdivision 5,the City's and County's books,records,documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate,for a minimum of six years from the end of this Agreement. 10. Government Data Practices The City,the County, and the State must comply with the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected,received, stored,used,maintained,or disseminated by the City and the County under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by the City,the County or the State. 11. Governing Law;Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County,Minnesota. 12. Termination by Mutual Agreement This Agreement may be terminated by mutual agreement of the parties. 13. Force Majeure Neither party will be responsible to the other for a failure to perform under this Agreement(or a delay in performance),if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control,including but not limited to,unusually severe weather,fire,floods,other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] HENNEPIN COUNTY The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions,resolutions or ordinances. Approved: By: (Chair of County Board) Date And: (County Administrator) Date And: (Assistant County Administrator, Date Public Works) Approved as to form: By: (Assistant County Attorney) Date Approved as to execution: By: (Assistant County Attorney) Date Attest by: (Deputy/Clerk of County Board) Date Recommended for Approval: By: (Director,Transportation Date Department and County Engineer) CITY OF EDEN PRAIRIE DEPARTMENT OF TRANSPORTATION The undersigned certify that they have lawfully Recommended for Approval: executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: (District Traffic Engineer) By: Date: Title: Approved: Date: By: (District Engineer) By: Date: Title: Date: COMMISSIONER OF ADMINISTRATION By: (With delegated authority) Date: CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 15-5858 ITEM NO.: VIII.E. Robert Ellis Award Contract to Sunram Construction Public Works/Engineering for the Purgatory Creek Bank Stabilization Project Requested Action Move to: Award Base Bid plus Alternate B Contract for Purgatory Creek Bank Stabilization to Sunram Construction in the Amount of$80,968. Synopsis Three bids were received on Tuesday May 12, 2014, for the Purgatory Creek Stabilization Project and are tabulated as follows: Contractor Base Bid Alternate A Alternate B Sunram Construction $80,468.00 $19,000 $500.00 Blackstone Construction $91,530.00 $18,240.00 $580.00 Rachel Contracting $129,400.00 $10,000.00 $375.00 Staff recommends awarding the base bid and alternate b to Sunram Construction. Background Information The bank of Purgatory Creek is in need of repair to stabilize the embankment near Purgatory Road. The exposed lower slope material appears to be an un-cohesive soil that is subject to displacement. The upper stable slope has poor vegetative cover. The channel flow in the creek is directed into the slope creating an impinging force that likely caused the observed erosion. This project has been identified as a high priority to address bank stabilization along the lower reaches of Purgatory Creek. Construction of this project is scheduled to begin and be substantially complete in 2015. Attachment • Bid Tabulation Item • Description • Unit Quantity • Rachel Contracting Sunram Construction • Blackstone Construction 1 Mobilization/Demobilization LS 1 $22,000.00 $22,000.00 $6,250.50 $6,250.50 $10,000.00 $10,000.00 2 SWPPP Compliance LS 1 $1,500.00 $1,500.00 $3,500.00 $3,500.00 $500.00 $500.00 3 Site Preparation/Restoration LS 1 $20,000.00 $20,000.00 $13,325.00 $13,325.00 $18,000.00 $18,000.00 4 Geotextile SF 1400 $3.00 $4,200.00 $0.55 $770.00 $1.25 $1,750.00 5 Class II Riprap TON 150 $130.00 $19,500.00 $72.85 $10,927.50 $90.00 $13,500.00 6 Class IV Riprap TON 260 $140.00 $36,400.00 I $67.25 $17,485.00 $90.00 $23,400.00 7 Controlled Fill CY 350 $48.00 $16,800.00 $22.60 $7,910.00 $32.00 $11,200.00 8 Turf Establishment SF 6000 $1.00 $6,000.00 $1.30 $7,800.00 $0.28 $1,680.00 9 Turf Restoration LS 1 $2,000.00 $2,000.00 $7,000.00 $7,000.00 $4,000.00 $4,000.00 10 Reconstruct Boulder Retaining Wall LF 50 $20.00 $1,000.00 $110.00 $5,500.00 $150.00 $7,500.00 Project Base Bid $129,400.00 $80,468.00 $91,530.00 Alt A Repave Driveway LS 1 $10,000.00 $10,000.00 $19,000.00 $19,000.00 $18,240.00 $18,240.00 Alt B Furnish and Install 14'River Birch Clump 1 $375.00 $375.00 $500.00 $500.00 $580.00 $580.00 Bid With Alternatives' $139,775.00 I $99,968.00 I $110,350.00 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 15-5896 ITEM NO.: VIII.F. Mary Krause Award Contract to Allied Blacktop Public Works/Engineering Company, for the 2015 Sealcoating Project Requested Action Move to: Award the Contract for 2015 Sealcoating Project to Allied Blacktop Company, in the amount of$540,416. Synopsis Bids were received on Thursday, April 30, 2015 for the 2015 Sealcoating project. Two bids were received and are tabulated as follows: Allied Blacktop Company $540,416 Pearson Brothers, Inc. $584,080 Background Information Street sealcoating is an annual street maintenance project. The unit prices for sealcoat this year are slightly lower than 2014 prices. The 2015 Operating and Maintenance budget for sealcoating is $205,409. The balance between the actual project costs and the budgeted amount will be taken from a combination of CIP pavement maintenance fund for the street sealcoating and the Parks and Recreation Division trail maintenance funds. Attachment • Bid Tabulation 2015 Seal Coating City of Eden Prairie I.C. #15-5896 Pearson Brothers,Inc. Allied Blacktop Co. EST. UNIT UNIT NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE _ TOTAL 1 FA-3,C1.A 110,000 Sq.Yd. $1.50 $165,000.00 $1.39 $152,900.00 (0.34 gal/sq.yd. CRS-2P) Bit. Seal Coat gray or black only 20 lbs/sq.yd.FA-3,CL.A 2 Streets 280,000 Sq.Yd. $1.24 $347,200.00 $1.17 $327,600.00 FA-2,Modified (0.24 gal/sq.yd/CRS-2) C1.A(1/8" Trap Rock) (20 lbs/sq.yd.FA-2 Mod) Bituminous Seal Coat 3 Trails 20,000 Sq.Yd. $1.50 $30,000.00 $1.38 $27,600.00 FA-2,Modified C1.A(1/8" Trap Rock) (0.24 gal/sq.yd/CRS-2) Bituminous Seal Coat (16 lbs/sq.yd.FA-2 Mod) 4 Parking Lots 23,000 Sq.Yd. $1.70 $39,100.00 $1.26 $28,980.00 FA-2,Modified (0.28 gal/sq.yd/CRS-2P) CI.A(1/8"trap rock) (16 lbs/sq.yd.FA-2 Mod.) 5 CRS-2P 27,800 L.F. $0.10 $2,780.00 $0.12 $3,336.00 12"wide strip at centerline,applied at 0.34 gal/sq.yd. TOTAL BASE BID $584,080.00 $540,416.00 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 15-5897 ITEM NO.: VIII.G. Mary Krause Award Contract for the 2015 Bituminous Public Works/Engineering Overlay and Reclamation Project to Bituminous Roadways, Inc. Requested Action Move to: Award the Contract for 2015 Street Bituminous Overlay and Reclamation project to Bituminous Roadways, Inc. in the amount of$1,874,868. Synopsis Bids were received on Thursday, April 30, 2015 for the 2015 Bituminous Overlay and Reclamation project. Four bids were received and are tabulated as follows: Bituminous Roadways, Inc. $1,874,868.00 Northwest Asphalt, Inc. $2,062,144.05 Valley Paving, Inc. $2,076,588.85 Hardrives, Inc. $2,092,337.34 Background Information The Bituminous Overlay and Reclamation Project is an annual street maintenance project. The bituminous prices for this year's overlay project are approximately 11%higher than 2014 overlay bituminous prices. The 2015 Operating and Maintenance budget for milling and overlay is $211,934. The Pavement Management CIP is funded through franchise fees collected from CenterPoint Energy, Xcel Energy and Minnesota Valley Electric collecting approximately $2,000,000 annually for pavement maintenance. In addition to the overlay project, the pavement maintenance CIP fund also finances seal coating and other pavement improvement projects. Attachment Bid Tabulation BID TABULATION 2015 Bituminous Overlay City of Eden Prairie, I.C. #15-5897 COMPANY: Bituminous Roadways,Inc Northwest Asphalt,Inc. Hardrives,Inc Valley Paving,Inc. EST. UNIT UNIT UNIT NO DESCRIPTION QTY. UNIT PRICE _ TOTAL _ PRICE TOTAL TOTAL PRICE TOTAL 1 MnDOT Mix SPWEA230B 23,000 Tons $51.00 $1,173,000.00 $56.16 $1,291,680.00 I $58.90 $1,354,700.00 $57.42 $1,320,660.00 2 MnDOT Mix SPNWB240B 900 Tons $50.00 $45,000.00 $51.02 $45,918.00 $53.00 $47,700.00 $50.91 $45,819.00 3 MnDOT Mix SPNWB430B 1,395 Tons $50.00 $69,750.00 $49.68 $69,303.60 $52.00 $72,540.00 $50.13 $69,931.35 4 MnDOT Mix SPWEA440B 5,645 Tons $54.00 $304,830.00 $55.37 $312,563.65 $60.50 $341,522.50 $61.70 $348,296.50 Bituminous Pavement 5 Reclamation - Full Depth 6,800 Tons $3.00 $20,400.00 $3.63 $24,684.00 1 $3.80 $25,840.00 $3.22 $21,896.00 6 Bituminous Edge Milling 5,000 L.F. $1.50 $7,500.00 $3.49 $17,450.00 $1.34 $6,700.00 $2.46 $12,300.00 7 Bituminous Full Depth Mill 226,000 Sq. Yd. $0.95 $214,700.00 $1.13 $255,380.00 $1.00 $226,000.00_ $1.00 $226,000.00 8 Joint Adhesive(mastic) _ 6,980 Sq. Yd. $0.60 $4,188.00 $0.71 $4,955.80 $0.73 $5,095.40 $0.70 $4,886.00 9 Traffic Control Lump Sum Lump SurT $35,500.00 $35,500.00 $40,209.00 $40,209.00 $12,239.44 $12,239.44 $26,800.00 $26,800.00 TOTAL BASE BID $1,874,868.00 $2,062,144.05 $2,092,337.34 $2,076,588.85 G:Engineering/IC#s/07-5699/"Overlay Bid Tab-2007" CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: IEM NO.: VIII.H. Robert Ellis No-Fault Sewer Backup and Water Main Public Works/Engineering Break Coverage Requested Action Move to: Adopt a resolution establishing limited clean up and property damage protection for sewer back-ups and water main breaks for water and sewer customers. Background Information The League of Minnesota Cities Insurance Trust (LMCIT) offers property/casualty member cities "no-fault" sewer backup and water main break coverage. This coverage will reimburse a property owner for clean-up costs and damages resulting from a city sewer backup or from a city water main break, irrespective of whether the backup was caused by city negligence. The "no-fault" sewer backup coverage option is intended to: • Reduce health hazards by encouraging property owners to clean-up backups as quickly as possible. • Reduce the frequency and severity of sewer backup lawsuits. • Give cities a way to address problems that can arise when a property owner learns the city and LMCIT won't reimburse for sewer backup damages because the city wasn't negligent and therefore not legally liable. This coverage will reimburse water and sanitary sewer customers for up to $40,000 of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the city is negligent or otherwise legally liable for damages (subject to certain conditions). The cost of this coverage is $30,612 per year. The coverage policy is being amended to exclude claims resulting from any catastrophic weather or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. §§ 5121-5206, commonly known as the Stafford Act. The amendment also excludes claims that resulted from an amount of precipitation greater than the following rainfall amounts: • 2.0 inches in a 1-hour period; or • 2.5 inches in a 3-hour period; or • 3.0 inches in a 6-hour period; or • 3.5 inches in a 12-hour period; or • 4.0 inches in a 24-hour period; or • 4.5 inches in a 72-hour period; or • 5.5 inches in a 168-hour period. Attachments • NFSB Resolution • Coverage Amendment Summary CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS WHEREAS, the City of Eden Prairie provides water and sanitary sewer services to property within its jurisdiction; and WHEREAS, water main breaks may cause water to enter into property causing damage; and WHEREAS,blockages or other conditions in the Governmental Unit's sanitary sewer lines may cause the back-up of sewage into properties that are connected to those Governmental Unit's sanitary lines; and WHEREAS, water main breaks and sewer back-ups pose a public health and safety concern; and WHEREAS, it may be difficult to determine the exact cause and responsibility for a water main break or sanitary sewer back-ups; and WHEREAS, the Governmental Unit desires to encourage the expeditious clean-up of properties that have encountered damage from water main breaks and sewer back-ups; and WHERAS, the Governmental Unit desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims; and WHEREAS, the Governmental Unit is a member of the League of Minnesota Cities Insurance Trust(LMCIT); and WHEREAS, LMCIT has offered the Governmental Unit limited"no fault" sewer coverage and water main break coverage (No-Fault Coverage)that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the Governmental Unit is at fault. NOW THEREFORE, BE IT RESOLVED, as follows: The Governmental Unit, will reimburse water and sanitary sewer customers for up to $40,000 of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the Governmental Unit is negligent or otherwise legally liable for damages, subject to the following conditions: I. Sanitary Sewer Back-Ups. For Sanitary sewer back-ups: A. The back-up must have resulted from a condition in the Governmental Unit's sanitary sewer system or lines, and not from a condition in a private line. B. The back-up must not have been caused by any catastrophic weather or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. §§ 5121-5206, commonly known as the Stafford Act. C. The back-up must not have been caused by an interruption in electric power to the Governmental Unit's sewer system or to any Governmental Unit lift station, which continues for more than 72 hours. D. The back-up must not have been caused by an amount of precipitation equivalent to rainfall amounts which exceed: • 2.0 inches in a 1-hour period; or • 2.5 inches in a 3-hour period; or • 3.0 inches in a 6-hour period; or • 3.5 inches in a 12-hour period; or • 4.0 inches in a 24-hour period; or • 4.5 inches in a 72-hour period; or • 5.5 inches in a 168-hour period. E. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner's own homeowners' or other property insurance, or which would be eligible to be reimbursed under a National Flood Insurance Protection(NFIP)policy, whether or not the property owner actually has NFIP Coverage. F. The maximum amount that the Governmental Unit or LMCIT will reimburse is $40,000 per building, per year. A structure or group of structures served by a single connection to the Governmental Unit's sewer system is considered a single building. II. Water Main Breaks. For water main breaks: A. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner's own homeowners' or other property insurance B. The maximum amount that the Governmental Unit or LMCIT will reimburse is $40,000 to any claimant, regardless of the number of occurrences or the number of properties affected. C. Neither the Governmental Unit nor LMCIT will pay more than $250,000 for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds $250,000, the reimbursement to each claimant will be calculated as follows: 1. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant's actual damages or$40,000. 2. The sum of the preliminary reimbursement figures for all claimants will be calculated. 3. Each claimant will be paid a percentage of his or her preliminary reimbursement figure, equal to the percentage calculated by dividing $250,000 by the sum of all claimants' preliminary reimbursement figures. III. The Governmental Unit's determination to make these payments is contingent on and expressly limited to the extent that No-Fault Coverage is in force and available to reimburse the Governmental Unit for the costs set forth herein. IV. The Governmental Unit retains the right, in its sole discretion, to revoke, rescind, or modify this resolution at any time. V. The Governmental Unit hereby rescinds any prior resolution providing no-fault sewer backup coverage and water main break coverage. ADOPTED by the Eden Prairie City Council on May 19, 2015. Nancy Tyra-Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk O LEAGUE OF CONNECTING &INNOVATING MINNESOTA SINCE 1913 CITIES November 13, 2014 To: LMCIT Members and Agents From: Pete Tritz,LMCIT Administrator Dan Greensweig, LMCIT Assistant Administrator Liam Biever,LMCIT Underwriting Manager RE: Coverage Changes to LMCIT's Optional No-Fault Sewer Backup Coverage Your city is one of several that purchases LMCIT's optional no-fault sewer backup(NFSB) coverage, which has been offered to cities as an additional-cost option since 2001. This coverage reimburses a property owner for up to $10,000 (higher limits of$25,000 and$40,000 are available) of clean-up costs and damages caused by a sewer backup or water main break, irrespective of whether the city was negligent or legally liable for those damages. The NFSB coverage was introduced in 2001 after being requested by several cities. The coverage is meant to be fully funded by member cities that choose to purchase it(i.e. not subsidized by member cities that choose not to purchase it), since the intent of the coverage is to really provide a solution for cities that want to cover sewer backup claims or water main breaks, even if the city is not negligent. Of course another intent of the coverage is to help reduce health hazards by encouraging prompt clean- ups. For 2015,there are important changes to the NFSB coverage that will effectively narrow the coverage. The coverage has always had an exclusion for natural disasters and situations where there's been exceptionally heavy rainfall. The revision makes the coverage more restrictive. That is,there will now be a broader range of events that will be excluded under the NFSB coverage. Why is LMCIT making these changes? There are currently 77 member cities that purchase NFSB coverage,which generates about$156,000 in annual premiums. After the heavy rains this summer, specifically the July rainstorms, over 50 claims were submitted under the NFSB coverage,with a total cost in the range of$500,000. Accordingly,the NFSB coverage program operated at a loss this year,with those losses being funded by LMCIT reserves rather than through the premiums generated by this program. Because of the way the NFSB coverage is currently written, it could expose LMCIT to an extremely expensive total loss cost in some circumstances which the current premium rates are not adequate to support. What are the changes? Following are the coverage changes that will be made for renewals on or after November 15,2014. These changes should reduce the loss costs under this coverage to a level the current rates can support. If your city chooses to continue with the NFSB coverage in 2014-15,you will receive a new endorsement with the changes outlined herein. LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE.WEST PHONE:(651)281-1200 FAX:(651)281-1298 INSURANCE TRUST ST.PAUL,MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWW.LMC.ORG • Now excludes any situation declared a disaster by FEMA. The exclusion for FEMA-declared disasters has been reworded to exclude NFSB coverage in any weather-related or other event which has been declared by the President of the United States to be a major disaster pursuant to 42 U.S.C. 5SisC 5121-5206, commonly known as the Stafford Act. Coverage language prior to the 2014-15 coverage year referred to situations where FEMA disaster assistance was available,which created an ambiguity as to whether the assistance had to be available to the homeowner in order for the exclusion to apply. Changes this year now exclude any situation declared a disaster by FEMA. • Now excludes any situation where rainfall exceeds certain amounts, which is more restrictive than the "100-year rainfall"standard used in the previous coverage. The exclusion for heavy rainfall events has been revised to apply to any situation in which rainfall or precipitation exceeds the following amounts: 2.0 inches in a 1-hour period; or 2.5 inches in a 3-hour period; or 3.0 inches in a 6-hour period; or 3.5 inches in a 12-hour period; or 4.0 inches in a 24-hour period; or 4.5 inches in a 72-hour period; or 5.5 inches in a 168-hour period. Coverage language prior to the 2014-15 coverage year had excluded situations in which rainfall or precipitation excided the 100-year rainfall amount for the location. LMCIT will no longer use the 100-year rainfall as an indicator for claim exclusion. It will now be based on the above amounts. With the coverage changes taking place,will the premium rates for NFSB coverage change? No. Rates for NFSB coverage will not change for the 2014-15 coverage year(which is based on a per sewer connection basis). Do we have to pass a new resolution if our city chooses to continue with the NFSB coverage? Yes. Part of the process for putting the NFSB coverage in place is for your city council to pass a formal resolution that makes the NFSB protection part of the agreement between the city and the More Information sewer customer. The idea is that by paying their sewer bill,the sewer user is purchasing not just sewer services but also the right to If you have additional be reimbursed for certain specified sewer backup costs and questions about the changes damages. Because of the coverage changes taking place,NFSB taking place for the no-fault members will need to pass a new resolution so the contractual sewer backup coverage, obligation to provide NFSB costs to water and sewer customers contact your underwriter at aligns with the coverage you are purchasing with LMCIT to 651.281.1200 or provide those benefits. Attached with this letter is a model resolution that can be used. 800.925.1122. 2IPage 6 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.I. Stuart Fox, Parks and Natural Award the Contract for Miller Park Parking Resources Manager, Parks and Lot Reconstruction Work to Bituminous Recreation Roadways, Inc. Motion Move to: Award the contract for the milling and reconstruction of five bituminous parking lots in Miller Park to Bituminous Roadways, Inc. in the amount of$288,356.30. Synopsis The City advertised for the milling and reconstruction of five parking lots within Miller Park. The project scope is for the reconstruction of 26,330 square yards of bituminous surfaced parking. The City received sealed bids from five contractors. This project is the beginning stage of a multi-year phased project to replace all the aging and deteriorating bituminous surfaced parking lots within this heavily used community park. Currently there are nine defined parking lots within the park that total 900 parking spaces with 16 spaces dedicated to Handicap Designated/ADA parking. The parking surface has degraded to the point where the only feasible treatment is to mill off the existing bituminous surfaces and repave. The funding for this reconstruction project comes from the Capital Improvement Program, Capital Maintenance and Reinvestment. The summary of the bids submitted is as follows: • Bituminous Roadways,Inc. $288,356.30 • Northwest Asphalt,Inc. $301,136.79 • Minnesota Roadways Co. $311,756.86 • Midwest Asphalt Corp. $317,772.30 • ACI Asphalt Contractors $374,152.23 The staff estimate for this reconstruction project, based on 2014 bid/quote information, was $300,000. Each of the submitters met the guidelines as detailed in the bid specification document. Staff recommends the contract be awarded to Bituminous Roadways, Inc. Project Timetable Due to the high usage of the park by residents and the multiple youth sport associations the repaving of all the parking lots within the park will be phased over the next couple of years. For 2015 the plan is to systematically stage the reconstruction of five of the nine parking lots. The work will start July 20th with the parking lots completed and ready for use by September 25th. As with any construction project there will be disruption to those using the park however,by doing the work during late summer the disruption to park users should be minimal. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.J. Stuart Fox, Parks and Natural Award the Contract for Outdoor Center Resources Manager, Parks and Parking Lot Reconstruction Work to Recreation Minnesota Roadways Company Motion Move to: Award the contract for the mill and reconstruction of the driveway,parking lots and trails at the Staring Lake Outdoor Center to Minnesota Roadways Company in the amount of$86,055.05. Synopsis The City advertised for the milling and reconstruction of the entire driveway, two parking lots and trail ways at the Staring Lake Outdoor Center. The project scope is for the reconstruction of 4,021 square yards of bituminous surfaced amenities. The City received sealed bids from four contractors. Background The proposed project will replace all of the aged and deteriorated bituminous surfaced parking lots and trails at this highly used park facility. The parking lot surfaces have degraded to the point where the only feasible treatment is to mill off all the existing bituminous surfaces, reinforce the poor soil areas with geotextile fabric where necessary and repave. The funding for this reconstruction project comes from the Capital Improvement Program, Capital Maintenance and Reinvestment. Bid Summary and Recommendation The summary of the bids submitted is as follows: Minnesota Roadways Co. $ 86,055.05 Bituminous Roadways, Inc. $ 94,993.50 Midwest Asphalt Corp. $113,452.25 Northwest Asphalt, Inc. $140,599.10 The staff estimate for this reconstruction project, based on 2014 bid/quote information, was $ 90,000. Each of the submitters met the guidelines as detailed in the bid specification document. Staff recommends the contract be awarded to Minnesota Roadways Company. Award Bid for Outdoor Center Parking Lot Reconstruction Work to Minnesota Roadways Company May 19, 2015 Page 2 Project Timetable Due to the high use of this park facility by program participants and residents the best time to do the work is early fall. The work is scheduled to start August 31 with the parking lots open for use by September 18. As with any project there will be disruption to those using this facility; however, by doing the work during the later part of summer the disruption to users should be minimal. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.K. Jay Lotthammer, Director; Agreement with Eden Prairie Baseball Parks and Recreation Association for Advertising Rights on Scoreboards at Round Lake Stadium& Miller Park Motion Move to: Approve Agreement with the Eden Prairie Baseball Association for Advertising Rights on the Scoreboards at Round Lake Stadium and Miller Park. Synopsis The Eden Prairie Baseball Association has previously sold advertising on the scoreboards at Round Lake Baseball Stadium and on the Miller Park Baseball Fields scoreboards. The current advertising agreements have expired and the Baseball Association would like to continue selling advertising to help fund the on-going maintenance and the replacement of the scoreboards. The Agreement (see attached Master Agreement) sets forth the terms under which the Eden Prairie Baseball Association("EPBA")may provide to third parties advertising space on the scoreboards. The Association would use a written agreement with the advertiser(see attached Baseball Association's Advertising Agreement). Background The Eden Prairie Baseball Association owns the scoreboards at Round Lake Stadium and Miller Park. Advertising on the scoreboards has been previously sold and used as a method to fund and maintain the scoreboards. Some of the current advertisers are no longer in business or their term has expired. The EPBA would like to continue with the advertising in a more formalized way than has occurred in the past. The term of this Agreement would commence on May 1, 2015 and continue for a period of ten years, ending April 30, 2025. The City and EPBA may mutually agree to renew the term of this Agreement. All revenues from Advertisements would be paid to the EPBA. The Association will be responsible for the selection of advertisers, the design and installation of Advertisements, and all costs related to the Agreement and the Advertisements. The City shall have authority, in its sole discretion, to reject any Advertisement including but not limited to Advertisements that: (i) may violate any applicable law or regulation or infringe on proprietary, intellectual property, contract, or tort right of any person, including, but not limited to, defamation, invasion of privacy, false advertising,unfair competition, or(ii)which includes product names with liquor or alcohol content, tobacco products, or any other product not appropriate for advertising in a community/use setting. EPBA shall submit and obtain written approval from City of each Advertisement at least 15 days prior to its proposed installation. If City fails to object to the submitted Advertisement within the 15 day period, the Advertisement shall be deemed approved. Attachments • Master Agreement • Baseball Association's Advertising Agreement MASTER AGREEMENT FOR EDEN PRAIRIE BASEBALL ASSOCIATION ADVERTISING This Agreement ("Agreement") sets forth the terms under which the Eden Prairie Baseball Association ("EPBA") may provide to third parties advertising space on the score boards at the City of Eden Prairie ("City") Round Lake Stadium ("RLS") and/or Miller Park Field(s) ("MPF") in Eden Prairie, MN. 1. Ownership. The City owns RLS and MPF. EPBA owns the score boards at RLS and MPE. 2. Advertising. The City hereby authorizes EPBA to allow advertisements to be installed on the score boards in accordance with this Agreement("Advertisements"). 3. Term. The term of this Agreement shall commence on May 1, 2015 and shall continue for a period of ten years, ending April 30, 2025 (the "Term"), subject to earlier termination as provided herein. 4. Renewal. The City and EPBA may mutually agree to renew the term of this Agreement. Any such renewal shall be in writing and signed by both parties. 5. Revenue. All revenues from Advertisements shall be the sole property of EPBA. 6. Advertisements. Except as provided in this paragraph, EPBA shall be responsible for the selection of advertisers, the design and installation of Advertisements, and all costs related to this Agreement and the Advertisements. The City shall have authority, in its sole discretion, to reject any Advertisement including but not limited to Advertisements that: (i) may violate any applicable law or regulation or infringe on proprietary, intellectual property, contract, or tort right of any person, including, but not limited to, defamation, invasion of privacy, false advertising, unfair competition, or(ii)which includes product names with liquor or alcohol content, tobacco products, or any other product not appropriate for advertising in a community/use setting. EPBA shall submit and obtain written approval from City of each Advertisement at least 15 days prior to its proposed installation. If City fails to object to the submitted Advertisement within the 15 day period, the Advertisement shall be deemed approved. 7. Installation of Advertisement. All installations shall be scheduled with the City of Eden Prairie. Only vendors who have been approved in advance by the City shall be permitted to perform the installations. 8. Termination. a. Termination upon written Agreement. This Agreement may be terminated upon written agreement signed by both parties. 1 b. Termination upon material breach. Either party may terminate this Agreement upon 30 days written notice to the other party in the event of a material breach of this Agreement by the other party that remains uncured. c. City's right to terminate the Agreement. The City may terminate this Agreement immediately in the event the EPBA files, or has filed against it, a petition under the bankruptcy laws, or if a receiver or trustee is appointed for all or any part of the property or assets of the EPBA. 9. Limitation of Liability. IN NO EVENT SHALL CITY BE LIABLE TO EPBA OR ANY OTHER PERSON FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING LOSS OR PROFIT OR GOODWILL, FOR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND ITS SUBJECT MATTER, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE EVEN IF CITY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL CITY'S TOTAL LIABILITY FOR DIRECT DAMAGES EXCEED THE FEE PAID TO CITY BY EPBA HEREUNDER. 10. Indemnification. EPBA agrees to indemnify, hold harmless and defend City and its directors, officers, employees and agents from and against any action, claim, demand, loss or liability, including reasonable attorney's fees, arising from or relating to this Agreement, the Advertisements and/or the use of the score boards at RLS and MPF. 11. Insurance. EPBA agrees to obtain and maintain in in full force and effect throughout the Term of this Agreement commercial general liability insurance with a minimum coverage limit of One Million Dollars ($1,000,000.00)per occurrence and per person, for both personal injury and property damage. 12. General. a. Independent Contractors. The parties and their respective personnel are independent contractors and neither party by virtue of this Agreement shall have any right, power or authority to act or create any obligation, express or implied, on behalf of the other party. b. Assignment. EPBA may not assign this Agreement to any other person or entity, without the City's prior written consent. c. Data Practices Act. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by EPBA in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and EPBA shall comply with those requirements as 2 if it were a government entity. All subcontracts entered into by EPBA in relation to this Agreement shall contain similar Data Practices Act compliance language. d. Governing Law. This Agreement shall be construed under the laws of the State of Minnesota. e. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. f. Whole Agreement. This Agreement constitutes the final and complete Agreement of the parties hereto and shall supersede and replace any prior oral or written agreements between the City and EPBA. A subsequent modification to this Agreement must be in writing and signed by both parties. CITY OF EDEN PRAIRIE, MN: EDEN PRAIRIE BASEBALL ASSOCIATION: Nancy Tyra-Lukens, Mayor Signature Name Title Address Rick Getschow, City Manager 3 EDEN PRAIRIE BASEBALL ASSOCIATION ADVERTISING AGREEMENT This Agreement ("Agreement") sets forth the terms under which the Eden Prairie Baseball Association ("EPBA") will provide advertising space on the score boards at Round Lake Stadium ("RLS") and/or Miller Park Field(s) ("MPF") in Eden Prairie, MN to the advertiser named in the signature block below (the"Advertiser"). 1. Type of Ad. Advertiser hereby agrees to purchase the following described advertisement to be displayed at the RLS or MPF: (the"Ad"). 2. Size of Ad. The Ad shall be substantially equal in size to: 3. Fee. Advertiser agrees to pay EPBA the following fee: $3,000.00 (the "Fee"). The Fee shall be paid as follows: $1,000.00 in advance; $1,000.00 on April 1, 2016; & $1,000.00 on April 1, 2017. 4. Term. The term of this Agreement shall commence on May 1, 2015 and shall continue for a period of three years, ending April 30, 2018 (the "Term"), subject to earlier termination as provided herein. 5. Renewal. The EPBA and the Advertiser may mutually agree to renew the term of this Agreement. Any such renewal shall be in writing and signed by both parties. 6. Preparation of Ad. Except as provided in this paragraph, the Advertiser shall be responsible for the design of Ads, installation of Ads and all costs related to the Ads. The EPBA shall have authority, in its sole discretion, to reject any Ad including but not limited to Ads that: (i)may violate any applicable law or regulation or infringe on proprietary, intellectual property, contract, or tort right of any person, including, but not limited to, defamation, invasion of privacy, false advertising,unfair competition, or(ii) which includes product names with liquor or alcohol content, tobacco products, or any other product not appropriate for advertising in a community/use setting. Advertiser shall submit and obtain written approval from EPBA of each Ad at least 30 days prior to its proposed installation. If EPBA fails to object to the submitted Ad within the 30 day period, the Ad shall be deemed approved. 7. Installation of Advertisement. All installations shall be scheduled with the EPBA and the City of Eden Prairie. Only vendors who have been approved in advance by the City shall be permitted to perform the installations. 8. License. Advertiser retains all rights to any trademarks, trade names, and/or copyrights appearing in the Ad, and grants the EPBA and the City of Eden Prairie a limited, non- transferable, non-exclusive, license to use, copy, distribute, and publicly display such trademarks, trade names, and copyrightable materials displayed in the Ad. 9. Advertiser's Warranties. Advertiser warrants that: (i) it has the right and authority 1 to enter into and perform its obligations under this Agreement; and (ii) any trademark or trade name or copyrighted material owned or used by Advertiser and appearing in an Ad is not false, misleading, defamatory, or obscene and does not infringe or misappropriate any proprietary or intellectual property right of any person. 10. EPBA's Warranties. The EPBA warrants that: (i) it has the power and authority to enter into and perform its obligations under this Agreement; and (ii) it shall perform its obligations under this Agreement in a commercially reasonable matter. 11. Termination. a. Termination upon written Agreement. This Agreement may be terminated upon written agreement signed by both parties. b. Termination upon material breach. Either party may terminate this Agreement upon 30 days written notice to the other party in the event of a material breach of this Agreement by the other party that remains uncured. c. EPGA's right to terminate the Agreement. The EPBA may terminate this Agreement immediately in the event the Advertiser files, or has filed against it, a petition under the bankruptcy laws, or if a receiver or trustee is appointed for all or any part of the property or assets of the Advertiser. d. Termination of Master Agreement. The EPBA may terminate this Agreement immediately upon termination of the Master Agreement for Eden Prairie Baseball Association Advertising between EPBA and the City of Eden Prairie dated . 12. Limitation of Liability. If the EPBA fails, without cause, to display the Ad, or if the Ad contains typographical error(s), EPBA's sole liability to Advertiser shall be limited to the following at EPBA's sole discretion: (i) in the case of failure to display the Ad, EPBA may return to the Advertiser a pro rata refund of the Fee, or grant an extension of the Term of this Agreement, (ii) in the case of typographical error(s), EPBA shall correct the Ad within thirty(30) calendar days. EXCEPT FOR LIABILITY UNDER SECTION 14 (INDEMNIFICATION), IN NO EVENT SHALL EPBA BE LIABLE TO ADVERTISER OR ANY OTHER PERSON FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING LOSS OR PROFIT OR GOODWILL, FOR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND ITS SUBJECT MATTER, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE EVEN IF EPBA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL EPBA'S TOTAL LIABILITY FOR DIRECT DAMAGES EXCEED THE FEE PAID TO EPBA BY ADVERTISER HEREUNDER. 13. City Limitation of Liability. The Advertiser acknowledges that the City has 2 entered into a Master Agreement with EPBA regarding advertising and the Advertiser agrees that IN NO EVENT SHALL CITY BE LIABLE TO EPBA, THE ADVERTISER OR ANY OTHER PERSON FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING LOSS OR PROFIT OR GOODWILL, FOR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND ITS SUBJECT MATTER, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE EVEN IF CITY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL CITY'S TOTAL LIABILITY FOR DIRECT DAMAGES EXCEED THE FEE PAID TO CITY BY EPBA OR THE ADVERTISER HEREUNDER. 14. Indemnification. a. By Advertiser. Advertiser agrees to indemnify, hold harmless and defend EPBA and the City of Eden Prairie and its elected officials, directors, officers, employees and agents from and against any action, claim, demand, loss or liability, including reasonable attorney's fees, arising from or relating to: (i) the Ad; and (ii) any sale of Advertiser's goods or services to a third person. b. By EPBA. EPBA agrees to indemnify, hold harmless and defend Advertiser and its directors, officers, employees and agents from and against any action, claim, demand, loss or liability, including reasonable attorney's fees, arising from or relating to gross negligence or willful misconduct of EPBA relating to its performance under this Agreement. 15. General. a. Independent Contractors. The parties and their respective personnel are independent contractors and neither party by virtue of this Agreement shall have any right, power or authority to act or create any obligation, express or implied, on behalf of the other party. b. Assignment. Advertiser may not resell, assign, or transfer any of Advertiser's rights, duties or obligations under this Agreement to any person or entity, in whole or in part without EPBA's prior written consent. c. Data Practices Act. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Advertiser or EPBA in performing any of the functions of the City of Eden Prairie during performance of this Agreement is subject to the requirements of the Data Practice Act and Advertiser and EPBA shall comply with those requirements as if it were a government entity. All subcontracts entered into by Advertiser and EPBA in relation to this Agreement shall contain similar Data Practices Act compliance language. 3 d. Governing Law. This Agreement shall be governing construed under the laws of the State of Minnesota. e. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. f. Whole Agreement. This Agreement constitutes the final and complete Agreement of the parties hereto and shall supercede and replace any prior oral or written agreements between the EPBA and the Advertiser. A subsequent modification to this Agreement must be in writing and signed by both parties. ADVERTISER: Name: Title: Address: EDEN PRAIRIE BASEBALL ASSOCIATION: Name: Title: Address: 4 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.L. Community Amendment To Professional Services Development/Planning Agreement with Bluestem Heritage Group to Janet Jeremiah/Lori Creamer produce 4 interpretive signs and kiosk stand. Requested Action Move to: Approve the Amendment to the Professional Services Agreement with Bluestem Heritage Group for design of the kiosk at the Riley-Jacques Farmstead, not to exceed the amount of$33,500. Synopsis The amendment to the agreement is to expand the design of the Kiosk from the modest wooden National Parks-style to a more substantial kiosk. In July of 2014, the City of Eden Prairie received $13,925 from the MN Historical Society Certified Local Government grant fund. The City is responsible for providing a$13,925 cash match, making the total cost of the project $27,850. On October 21, 2014, the City of Eden Prairie entered into a Standard Agreement for Professional Services with Bluestem Heritage Group to complete a grant project with matching funds totaling $27,850. After reviewing the initial designs, it was determined the final product would not meet the expectations set forth by the Heritage Preservation Commission and the City within the timeline provided. Therefore, the City and Consultant desire to amend the original contract to include an additional $5,650, which will be paid through the Parks Department, and extend the completion date of the project to September 15, 2015. The grant has been used to hire a consultant, Bluestem Heritage Group, to research, write, design and fabricate four outdoor interpretive panels and construct a four-sided wooden kiosk structure at the Riley-Jacques Farmstead. The consultant will engage in discussion of the proposed design and construction with the Heritage Preservation Commission throughout the process. Background Information The Certified Local Government grant program is a funding resource provided by the Minnesota Historical Society to help local Heritage Preservation programs provide education, local designations and other projects deemed appropriate through certain criteria. In 2013 the City was awarded two additional grants totaling $20,000 and has worked with Bluestem Heritage Group on previous grant projects. Attachments • Professional Services Agreement • Amendment to Professional Services Agreement Standard Agreement for Professional Services This Agreement ("Agreement") is made on the 21st day of October 2014, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Bluestem Heritage Group, a Minnesota Company (hereinafter "Consultant") whose business address is 857 Great Oaks Trail, Attn: Nancy O'Brien Wagner, St. Paul, MN 55123. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Consultant for researching the history, significance and preservation of the Dorenkemper House and the Riley-Jacques farm and their context in Eden Prairie and to create four interpretive panels and construct a four-sided wooden display kiosk suitable for installation at the site hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A in connection with the Work. The terms of this Agreement shall take precedence over any provisions of the Consultants proposal and/or general conditions. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by July 15, 2015. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $27,000 for the services as described in Exhibit A. A. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. D. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate the type of work/function, job title, the number of hours worked, and the billing rate for each type of work. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit C, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. B. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit C performed prior to receipt of written notice from the City of such suspension. C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. D. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." Standard Agreement for Professional Services 2014.01 Page 2 of 8 6. Project Manager and Staffing. The Consultant has designated Nancy O'Brien Wagner to serve on the Project. She shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the designated staff from the Project without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 9. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any Standard Agreement for Professional Services 2014.01 Page 3 of 8 part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 11. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 12. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor's services under this Contract. 13. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 14. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 15. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision Standard Agreement for Professional Services 2014.01 Page 4 of 8 of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 19. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 20. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 21. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. Standard Agreement for Professional Services 2014.01 Page 5 of 8 24. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 26. Grant Compliance. City has received a grant from the Minnesota Historical Society for the Work, attached hereto as Exhibit B (hereinafter the "Grant"). City is required to comply with the terms and conditions of the Grant. Contractor agrees to comply with the terms and conditions of the Grant, including but not limited to Section II Assurances, to the extent the terms and conditions apply to the Contractor's work under this Agreement Executed as of the day and year first written above. CITY OF EDEN PRAIRIE M o City Manager FIRM NAME ale96 1-1-91/1fit' (1171/9 By: Its: 'C Standard Agreement for Professional Services 2014.01 Page 6 of 8 Exhibit A—Scope of Work Project Scope and Products The project scope will include the background research and documentation necessary to plan, write, design and fabricate four outdoor interpretive panels and the construction of a four-sided wooden kiosk structure with a metal roof. The contract professional will provide HPC with relevant research file(s)related to panel themes agreed upon with the HPC,text for panels, and graphics for panels. Contract graphic artist will provide HPC with design lay-out for panels in an agreed-upon format. Final products will be: • Four 36"x48" interpretive panels featuring custom high pressure laminate graphics. Panel design will be National Parks-style, similar to the ones which have been recently installed at the site. • Wooden kiosks stand to display interpretive panels at the farm site. • Two CD's, or similar format, containing the final product interpretive panels files for future use. The contract professional is also expected to provide the following services: • Participate in meetings with City staff and HPC as needed. There is an expectation that some collaborative meetings with the City's Parks and Recreation staff may be needed. • Provide City with monthly progress updates. Standard Agreement for Professional Services 2014.01 Page 7 of 8 Exhibit B —Grant Standard Agreement for Professional Services 2014.01 Page 8 of 8 qsogt MINNESOTA HISTORICAL SOCIETY CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT ACCOUNT NO. FISCAL YEAR OBJECT CODE FEDERAL PROJECT NO. DOLLAR AMOUNT 00284 2-014 5260 27-14-61930.002 $13,925 grant 15- $13,925 match This Agreement is made by and between the Minnesota Historical Society hereinafter called the Society), and the City of Eden Prairie (hereinafter called the City), pursuant to authority granted by the National Historic Preservation Act of 1966, as amended. WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States Department of the Interior for use by Certified Local Governments for qualifying historic preservation activities; and WHEREAS, the City has applied for and been granted Certified Local Government Status and has made application for Certified Local Government funds to be utilized in carrying out the project described in Attachment A of this Agreement, NOW,THEREFORE, in consideration of and in reliance upon the mutual covenants and agreements contained herein,the parties hereto do covenant and agree, each for themselves and their respective successors and assigns,to carry out the project under the following provisions. I. PROJECT DESCRIPTION A. The Project Time Period, Work Summary, Photograph Guidelines (where applicable), Consultations and Progress Reports, Final Products, Project Director's Report, Project Budget, and Reimbursement Schedule are described in the Project Description, Attachment A, which is attached hereto and made a part hereof. B. The City agrees the project will be carried out as described in the Project Description, unless modified pursuant to the provisions of Section V of this contract. C. The Society will reimburse the City for the budget costs identified as Historic Preservation Fund (HPF)federal dollars in the Project Description, following submittal of materials as described in Section III of this Agreement. Final products which do not conform to the terms and conditions of this Agreement or which do not meet the applicable Secretary of the Interior's Standards will not be reimbursed. II. ASSURANCES A. The City assures that all work carried out on this project will conform to the Secretary of the Interior's Standards for Archaeology and Historic Preservation (as published in the Federal Register of September 29, 1983) and that the project personnel meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983) as stipulated in the Project Description. B. The City assures that this project will be administered and conducted in accordance with the following: 1. OMB Circular A-87 "Cost Principles Applicable to Grants and Contracts with State and Local Government" and OMB Circular A-102 (revised) "Uniform Requirements for Assistance to State and Local Governments." 2. Department of the Interior regulations 43 CFR Part 12, Subpart C- "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." a. In addition to the requirements of these regulations the City will allow a minimum of two weeks between the date bid solicitations are published and the date bidders must respond; and allow eighteen calendar days between the date invitations are mailed to potential bidders and the date bidders must respond. 3. Public Law 101-517,Title V, Section 511, states: When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments, shall clearly state (1)the percentage of the total costs of the program or project which will be financed with Federal money, (2) the dollar amount of Federal funds for the project or program, and (3) percentage and dollar amount of the total costs of the project or program that will be furnished by nongovernmental sources. • 4. The "Single Audit Act of 1984." 5. Historic Preservation Fund (HPF) Grants Manual (previously known as National Register Programs Guideline NPS-49). C. The City acknowledges that this project is being supported, in part, with funds from the United States Department of the Interior. As a condition of receiving such funds, the City assures compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. The City also agrees as follows: In the hiring of common or skilled labor for the performance of any work hereunder, no contractor, material supplier or vendor shall, by reason of race, creed or color, discriminate against any person or persons who are citizens of the United States, or Page 2 resident aliens, who are qualified and available to perform the work to which the employment relates. No contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color. The violation of this section is a misdemeanor pursuant to Minnesota Statutes. This Agreement may be canceled or terminated by the Society, and all money due, or to become due hereunder may be forfeited for a second or any subsequent violation of the terms of this section. D. The City will indemnify and save and hold the Society and the Department of the Interior harmless from any and all claims or causes of action arising from the performance of this project by the City. E. The City agrees to make repayment of grant funds to the Society if terms and conditions of this Agreement are not followed or costs claimed are subsequently disallowed. F. The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures that no part of grant budget will be used directly or indirectly or to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device intended or designed to influence in any manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation. This shall not prevent communicating to members of Congress on the request of any member or to Congress, through the proper official channels, requests for legislation or appropriations which they deem necessary for the efficient conduct of the public business. G. The City agrees any publications, studies, reports, presentations, films, audio visual materials, exhibits, or other material prepared with grant assistance will contain an acknowledgment of HPF grant funds and nondiscrimination policy as follows: "The activity that is the subject of this(type of publication) has been financed (in part/entirely) with.Federal funds from the National Park Service, U. S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. Page 3 "This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973,the U. S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, or disability in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, • please write to: Office for Equal Opportunity, U. S. Department of the Interior, National Park Service, 1849 C St., NW, Washington, D.C. 20240." H. The City assures that transferred federal monies will not be applied as part of the matching (applicant) share, and that monies used as match on other federal grants will not be used as matching(applicant) share on this project. The City agrees not to contract with any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, Debarment and Suspension. Current lists of such parties are on file in the Society's Grants Office and are available for review by the City. As a condition of this Agreement, the City shall complete and execute the attached Certification Regarding Debarment, Suspension, and other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying (see page 7-9). III. REIMBURSEMENT PROCEDURES A. Payments under this Agreement will be made on a reimbursable basis according to the schedule included in the Project Description (see Attachment A). All supporting fiscal documentation must be submitted prior to reimbursement. B. A Request for Reimbursement must include the following: 1 Request for Reimbursement Form (see Attachment B). An electronic version of the form can be found on the Society's website at: http://www.mnhs.org/legacy/grants/docs pdfs/reimbursment form.pdf 2. Supporting fiscal documentation for all project costs during the period covered by the request, including both federally funded items and applicant match items. Fiscal documentation shall include acceptable types of documentation such as: 1. copies of In-Kind (GRANTEE personnel) and/or Donated Services (volunteer) timesheets; 2. copies of Value of Donated Supplies and Materials form; 3. copies of invoices; and 4. copies of cancelled checks (See Attachment C for Information on Allowable Costs.) 3. If project work begins prior to September 30, and the City wishes to claim these costs, a Request for Reimbursement must be submitted at the end of the federal fiscal year. Applicant match must be equal to, or may exceed, the federal funds requested as of September 30 (also see Reimbursement Schedule of Attachment A). Page 4 4. The final report including final products. These must be completed and submitted electronically in the SOCIETYS Grants Portal (https://mnhs.fluxx.io). (see Attachment A) C. -Request for Reimbursement Form with supporting documentation should be uploaded to the Society's website with the final report and final products. D. When both the financial documentation and the product documentation has been found to be acceptable by the Society, funds will be requested from the Department of the Interior and will be forwarded to the City when the funds have been received by the Society. IV. AUDIT The City must submit a copy of all audited financial statements completed pursuant to OMB Circular A-133 for all fiscal years which include the project period. These must be submitted to Monica Zarembski, Minnesota Historical'Society, Finance Office, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102-1906,within 120 days of their completion. • V. AMENDMENTS AND CANCELLATION A. Amendments 1. Any significant variations from the approved work summary, products, budget, and performance/reporting milestones described in Attachment A which are experienced or anticipated during the course of the project and any significant problems, delays, or adverse conditions which materially affect planned • performance should be submitted in writing to Mandy Skypala, Minnesota Historical Society, Grants Office,345 Kellogg Boulevard West, Saint Paul, Minnesota, 55102-1906. The Society will respond in writing, either approving or not approving the changes, and may amend the contract if deemed necessary. The City is aware that some changes may require approval by the National Park Service and agrees to submit any necessary changes as early as possible during the project period. Variations which are not known until the conclusion of the project may be submitted with the final Request for Reimbursement; however, the City understands that costs may be disallowed if changes are not approved. 2. If any part of the budgeted federal grant funds will not be used,the City must notify the Society at least sixty (60) days before the project's ending date. Failure of the City to notify the Society may result in the loss of federal funds to the state, and may have an adverse effect on future applications for CLG funds by the City. B. Cancellation. The Society reserves the right of termination for cause on a thirty(30) day notice should it be determined that the City has failed to materially comply with the terms and conditions of this Agreement. This Agreement may Page 5 also be terminated when both parties agree that the project will not produce beneficial results commensurate with further expenditure of funds or because of circumstances beyond the control of the Society and/or the City. In the event of termination, the City may be reimbursed for eligible expenses incurred prior to termination or by a negotiated settlement. Once this Agreement is signed, it controls all activities during the project time period. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the date(s) indicated below intending to be bound thereby. Minnesota Historical Society City of Eden Prairie 345 Kellogg Boulevard West 8080 Mitchell Saint Paul, Minnesota 55102 Eden Prairie, Minnesota 55344 , /-0?Y-11 //(//17/ D. Stephen Elliott, Direc or a CEO (date) signature (authorized official) (date) and State Historic Preservation Officer 6dsth L 1 O /Vi a n aj er (print name and title) 42I1L 2°14 acoritex. //Pt{ Barbara Mitchell Howard (date) signature (project director) dat ) Deputy State Historic Preservation Officer xik chi` Mary Gre / Toussaint (date) Acting Contracting Officer Page 6 Attachment A: City of Eden Prairie Federal Grant No: 27-14-61930.002 PROJECT DESCRIPTION City(CLG): City of Eden Prairie • Federal Grant No: 27-14-61930.002 • Grant Time Period: July 1, 2014 to July 31, 2015 Work Summary: The purpose of this project is to produce four 36" x 48" interpretive panels and construct a four-sided outdoor kiosk at the City-owned Riley-Jacques Farmstead, which is a locally- designated heritage preservation site. The project will be accomplished under the supervision of personnel meeting the Secretary of the Interior's Professional Qualifications Standards. Consultations and Progress Reports: 1. The CITY will inform the SOCIETY'S Grants Office of the name and qualifications of the historian, architectural historian, or historical architect with whom it has contracted within fifteen (15) days of the contract's execution. The CITY will at the same time provide a copy of the contract and a complete report on the procurement process demonstrating compliance with Federal competitive procurement requirements. (See II. ASSURANCES, item B, CLG Agreement, and Part VI of 2014 CLG Grants Manual.) 2. The CITY will submit a brief Monthly Progress Report(See 2014 CLG Grants Manual- Attachment F.) to the SOCIETY'S Grants Office by the 15th of each month for the duration of the project period. Product submittals will accompany the monthly reports as specified below. 3. By September, 2014,the CITY will submit an initial draft of the text for each of the panels and kiosk to the SOCIETY'S Grants Office. 4. By November, 2014,the CITY will submit a final draft of the text for each of the panels and kiosk to the SOCIETY'S Grants Office. • 5. By January, 2015, the CITY will submit the preliminary layout for each of the panels and kiosk to the SOCIETY'S Grants Office. 6. By February, 2015, CITY will submit the final layout for each of the panels and kiosk to the SOCIETY'S Grants Office. 7. The SOCIETY may request other written progress reports and on-site reviews of project progress, as necessary. Final Products and Report:The final report must be completed electronically in the Minnesota Historical Society's Grants Portal(https://mnhs.fluxx.io). Items to be uploaded with the final report are: Attachment A: City of Eden Prairie Federal Grant No: 27-14-61930.002 1. An electronic copy of the final camera-ready versions of each of the panels and kiosk as well as a photograph of each of the signs. 2. Request for Reimbursement Form with supporting documentation. (see Part III of the CLG Agreement).The form can be found in the portal or on the SOCIETY's website at: http://www.mnhs.org/legacy/grants/docs_pdfs/reimbursment form.pdf Project Budget: Budget Items Grant Match: Match: Total Cash In-Kind Match Contract Principal: Production management and 1IL ;delivery: 15 hours @ $80.00 per hour $600 $600 $600 !Panel display kiosk: Construction, plans, and $6 625 1, $6,625 1 $6,625 !installation - Contract historian: Interpretive theme planning, • writing, revisions, editing: 70 hours @ $80.00 per $2,800 $2,800 $2,800 hour Panel fabrication and shipping: Four (4) at 36" x 48" $1,300 $1,300 $1,300 Contract graphic art specialist: panel layout and art $2,000 $2,000 file preparation $2,000 !Contract historian: Historical research, 20 hours @ $600 $600 $600 1$60.00 per hour _— Total: $13,925JI $13,925 $0 _ $13,925 Reimbursement Schedule: The CITY will be reimbursed, in total amount not to exceed $13925,for the_ actual amounts expended under the federal (HPF) portion of the budget. The CITY must submit a Request for Reimbursement Form along with appropriate fiscal documentation, Final Products, and Project Director's Report to the SOCIETY'S Grants Office no later than August 15, 2015. All project work must be completed no later than July 31, 2015. First Amendment To Standard Agreement for Professional Services This First Amendment to Standard Agreement for Professional Services (Amendment) is made on the 19th day of May, 2015, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Bluestem Heritage Group, a Minnesota Company (hereinafter "Consultant") whose business address is 857 Great Oaks Trail, St Paul, MN 55123. WHEREAS City and Consultant entered into a Standard Agreement for Professional Services on the 21st day of October, 2014 for the work described in Exhibit A thereto; and WHEREAS City and Consultant desire to amend paragraphs 1, 2 and 3 of the Agreement relating to the Scope of Work, Term of Contract and Compensation to be paid to the Consultant. NOW THEREFORE THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF Work: The Scope of Work identified in Paragraph 1, Exhibit A, is amended to include the following additional services: a. The kiosk design has been expanded from a modest wooden National Parks- style kiosk to a more substantial kiosk, as shown in the provided design plans. b. Bluestem will subcontract the creation and installation of the kiosk. c. Parks and Recreation will be responsible for the installation of the concrete pad for the kiosk. 2. Term of Contract: Paragraph 2 is amended to read as follows: All Work under this Contract shall be provided, performed and/or completed by September 15, 2015. 3. Compensation for Services: Paragraph 3 is amended to state that the City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ $33,500 for the services as described in Exhibit A. 4. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 5. Entire Agreement. This Amendment constitutes the entire agreement between the parties with respect to the matter herein contained and all prior negotiations with respect to the subject matter herein contained are merged into and incorporated into this Amendment, and all prior documents and correspondence between the parties with respect to the subject matter herein contained (other than the Agreement) are superseded and of no further force or effect. 6. Binding. This Amendment shall be binding upon and unsure to the benefit of the parties hereto. 1 Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager BLUESTEM HERITAGE GROUP By: Its: 2 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.M. Community Development/ Local Government Resolution in support of Economic Development Janet WAND Corporation applying to the Job Jeremiah/David Lindahl Creation Fund Program Requested Action Move to: Adopt the Resolution to support WAND Corporation in applying for the Minnesota Department of Employment and Economic Development's Job Creation Fund. Synopsis WAND is an Eden Prairie based family owned company that develops and services technology solutions to over 3,000 quick service and fast casual restaurants around the globe. Their primary product offerings include point of sale, back office, and digital menu board solutions. Today WAND Corporation has 104 employees, and the plan is to grow that number to 160 within the next 36 months. WAND currently leases 11,000 square feet of office and 4,500 square feet of warehouse space at 7593 Corporate Way. The company is looking to purchase a 24,000 square foot building at 7575 Corporate Way,just north of their current location. WAND will continue leasing the warehouse space at their current leased location. An award from the Job Creation Fund will assist in both the purchase and build out of the building and the projected employee growth. Background Information The Job Creation Fund through the Minnesota Department of Employment and Economic Development,provides financial incentives to new and expanding businesses that meet certain job creation and capital investment targets. Companies deemed eligible to participate may receive up to $1 million for creating or retaining high-paying jobs and for constructing or renovating facilities or making other property improvements. To begin the application for the Job Creation Fund,businesses must gain municipal approval. Attachment Local Government Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- A RESOLUTION APPROVING SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH WAND CORPORATION WHEREAS, the City of Eden Prairie, Minnesota(the "City"), desires to assist current Eden Prairie business WAND Corporation, a developer and servicer of technology solutions to over 3,000 quick service and fast casual restaurants around the globe, which is proposing to purchase and improve a facility in the City; and WHEREAS, the City of understands that WAND Corporation, through and with the support of the City, intends to submit to the Minnesota Department of Employment and Economic Development an application for an award and/or rebate from the Job Creation Fund Program; and WHEREAS, the City of Eden Prairie held a city council meeting on May 19, 2015, to consider this matter. NOW, THEREFORE, BE IT RESOLVED that, after due consideration, the Mayor and the City Manager of the City of Eden Prairie, Minnesota, hereby express their approval of the application proposed by WAND Corporation for an award and/or rebate from the Job Creation Fund Program. ADOPTED by the Eden Prairie City Council on May 19, 2015. Nancy Tyra-Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.N. Rick Getschow, City Manager Resolution approving participation in the Performance Measurement Program established by the Council on Local Results and Innovation Requested Action Move to: Adopt the resolution approving participation in the performance measurement program established by the Council on Local Results and Innovation. Synopsis The City of Eden Prairie has already implemented the required 10 measures with the majority of them coming from the Quality of Life Survey. We will be updating the current Goals and Results page on the City website to reflect the new data. This resolution is a formality to adopt the measures and approve using results we already have for a state program in order to receive financial benefit. Background In February 2012, the Council on Local Results and Innovation created a voluntary performance measurement program. Requirements of the program include officially adopting and implementing the ten minimum performance measures, reporting the results to the residents through at least one of the following means: publication, direct mailing,posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed, and submission of the resolution and results to the Office of the State Auditor. Benefits to the City of Eden Prairie for participation include a reimbursement of$0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect. The intention is to use the funds to support participation in the ICMA Insights performance management and analytics program. This will help staff to advance our current goals and results performance measures increasing transparency. Attachments • Resolution • Performance Measurement Report Submittal • Performance Measurement System Requirements • List of Standard Measures for Cities CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- _ RESOLUTION APPROVING PARTICIPATION IN THE PERFORMANCE MEASUREMENT PROGRAM ESTABLISHED BY THE COUNCIL ON LOCAL RESULTS AND INNOVATION WHEREAS, the Council on Local Results and Innovation established by the Minnesota Legislature has implemented a voluntary performance measurement and reporting program; and WHEREAS,benefits to the City of Eden Prairie for participation include a reimbursement of $0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Council on Local Innovations and Results has established a standard set of measures for cities to adopt and report; and WHERAS, the City has adopted and implemented at least 10 of the measures in order to satisfy the program's requirements. NOW, THEREFORE,BE IT RESOLVED by the Eden Prairie City Council: The City of Eden Prairie will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's/county's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of Eden Prairie will submit to the Office of the State Auditor the actual results of the performance measures adopted by the City. ADOPTED by the Eden Prairie City Council on the 19th day of May, 2015. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk Performance Measurement Program Report City of Eden Prairie EDEN Date PRAIRIE LIVE•WORK•DREAM General Measure Result Notes Rating of the overall quality of Eden Excellent-35% 2014 Quality of Life Survey- Prairie services Good-49% 291 Reponses Fair- 12% Poor-0% Don't Know-3% Citizens' rating of the overall Excellent-57% 2014 Quality of Life Survey- appearance of the city Good-39% 305 Responses Fair-4% Poor-0% Don't Know-0% Bond Rating Aaa Moody's Investors Service AAA Standard & Poor's Rating Services Citizens' rating of the quality of city Recreation services(programs 2014 Quality of Life Survey- recreational programs and facilities and classes) Recreation services-295 Excellent-34% responses Good-41% Recreation centers or Fair-7% facilities-297 responses Poor- 1% Don't Know- 18% Recreation centers or facilities Excellent-36% Good-45% Fair-6% Poor- 1% Don't Know- 12% Police Services Measure Result Notes Citizens' rating of safety in Excellent-55% 2014 Quality of Life Survey-306 community(Overall feeling of Good-40% responses safety in Eden Prairie) Fair-4% Poor- 1% Don't Know-0% Fire& EMS Services Measure Result Notes Citizens' rating of the quality of Excellent-46% 2014 Quality of Life Survey-300 fire protection services Good-23% responses Fair-2% Poor- 1% Don't Know 27% Streets Measure Result Notes Citizens' rating of the quality of Excellent-26% 2014 Quality of Life Survey-297 city streets as a whole Good-54% responses Fair- 17% Poor- 1% Don't Know-2% Citizens' rating of the quality of Excellent-43% 2014 Quality of Life Survey-297 snow removal on city streets Good-42% responses Fair- 10% Poor-5% Don't Know-0% Water Measure Result Notes Citizens' rating of the quality of Excellent-41% 2014 Quality of Life Survey-299 the city's drinking water Good-38% responses Fair- 10% Poor-7% Don't Know-3% Sanitary Sewer Measure Result Notes Citizens' rating of the quality of Excellent-27% 2014 Quality of Life Survey-297 water and sewer services Good-51% responses Fair- 10% Poor-2% Don't Know- 10% Minnesota Council on Local Results and Innovation Performance Measurement System The following are steps that must be taken by a city/county to effectively adopt and implement the basic performance measurement system. 1. City Council/county board should adopt community goals related to the services that are provided, a, Community goals are typically long-term (3 to 5 years) and describe the strategic objectives a city/county is seeking to achieve in the future. Examples of community goals include objectives such as a safe community, livable neighborhoods, low taxes, and low unemployment. 2. Adopt by official resolution and implement a minimum of 1.0 performance measures . 3. Establish appropriate outcome and output measures for the performance measures that were adopted. a. Outcome measures describe the results of the services provided, and are used to help assess whether the community goals are being met. Examples include citizens' rating of safety or road condition, overall pavement condition index rating, and percentage of children with no recurrence of maltreatment. b, Output measures detail the units produced, goods or service provided, or people served. An example of public safety services output would be police/sheriff or fire response times, 4. Report the results of the measures at least annually to the public through publication, direct mailing, posting on the city/county website, or a public hearing at which the budget and levy will be discussed and public input will be taken. 5. Report by July 1 of each year to the Office of the State Auditor to be eligible for the benefits of participation in the program. The reporting includes your official resolution, and the city/county results of the 10 minimum performance measures adopted and implemented. To report, go to www.auditor.state.mnus and select "Forms", and then the Performance Measurement Program menu item. Standard lei -s for Cities CategOry i # Measure Notes: General !Rating of the overall quality of services provided by your city(survey data,provide 1- ,'Example of responses:excellent,good,fair,door year completed and total responses) 2. ;Percent change in the taxable property market value ;County assessor's office data Citizens'rating of the overall appearance of the city survey data,provide year 'Example of responses:excellent,good,fair,po✓r completed and total responses) 4-* 1Nu.isance code enforcement cases per 1,000population '(Number of cases/Population)a 1,000=cases per 1,000 population S.* !Number of library visits per 1,000 population j(Number of visits/Population)x 1,000=visits per 1,000 population — ' 6.* !Bond rat ng ;Standard&Poor's Ratings Services or Moody's Investor Services /Citizens'rating of the quality of city recreational p mg._zc is"and facilities(survey 1 7 !data,provide year completed and total responses) 'example of responses:excellent,good,fair,poor S.* IAccuracyof post election audit(%Qof ballots counted accurately) L .ce 9. 'Parts and II Crime Rates ;Submit data asreported by the Minnesota Bureau of Criminal Apprehension Services 1.0.* !Part i and II Crime Clearance Rates !Submit data as reported by the Minnesota Bureau of Criminal Apprehension Citizens'rating of safety in their community (surv;eydate.provide year"cornpieted !Example of responses:very safe,somewhat safe,neither safe nor unsafe,somewhat 1 ;and toil responses) !"unsafe,very unsafe 12. ;Average police response time ~Average time it takes to respond to top priority calls.from dispatch to officer on scene. Pire'&EMS 1 I Insurance Service Office(ISO)Rating.The ISO issues ratings to fire departments Services ;throughout the country fo r the effectiveness of their fire p.,oTeaion services and j 13. Insurance industry rating of fire services !equipment.ISO analyzes data and then assigns a classification from Ito 10.Class 1 !represents superior property fire protection and Class 10indicatesthet the area's fire 1 lsuppression program does not meet ISO's minimum criteria. ;-Citizens'rating of the quality of fire protection services (survey data,provide year S4. Example of responses:excellent,good,fair,poor ;comp:leted and total responses) ;Average time it takes from dispatch to apparatus on scene for calls that are dispatched iI 1S. !Average fire response time ;as a possible fire ; 16.* ,Fire calls per 1,000 population ;(N umber of calls/population)x 1,000=calls per 1,030 population 17_* !Number of fires with loss resulting in investigation IB.* I EMS calls per 1,000 population (Number of calls/population)x1,000=calls per i000population r i9. !Emergency Medical Services average response time 'Average time it takes from dispatch to arrival of EMS I ae I l I Provide average rating and the rating systemprogram/type.Example,70rating:ntheJ S 20. 'Average city street pavement condition rating 'Pavement Condition Index(PCs). r, 23. ICitizers'rating of the road co nditi OTIS in their city (survey data,provide year !Example of responses:excellent,good,fair,poor.:Alterrnatively:good condition,mostly completed and total responses) !good condition,many bad spots 1 x lExpenditures for road rehabili- ti•onperpavedlanemilerehabi,liitaated(ju^isdictionr I only roads) Total cost for rehabilitations/ lane miles rehabilitated I 23.* !Percentage of all jurisdiction lane miles rehabilitated iinthe year Lane miles rehabilitated in year/total numberof lane miles I 24.* !Average hours to complete road system duringsnow event Citizens'rating of the quality of snowplowing on city streets(survey data,provide 1 Example of responses:excellent,good,fair,poor yearcompleted and total responses) War ICitizens'rating of the dependability and duality of the city watersupply(survey I I 26- !Example of responses:excellent,good,fair,poor r !data,provide year completed and total responses) EO Operating costper1,000,OD0ofwater.pumped/produced !Centrally provided system:(actual operating expense for water utility/(total gallons p g gallons I i pumped/1,000,000))=cost per million Sanitary I !Citizens'rating of the dependability and quality of city sanitary sewer service Sewer ;(Provide year completed and total responses) ;Example of responses:excellent,good,fair,poor 1 Centrally provided system:(Number of blockages/number of connections)x 1100= 29. Number of sewer blockages on city system per 100 connectio<is blockages per 100 connections ''New or amended measure CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 15-5895 ITEM NO.:VIII.O. Mary Krause Award Contract for 2015 Concrete Supply Public Works/Engineering to Cemstone Requested Action Move to: Award the Contract for the purchase of concrete for 2015 street maintenance projects to Cemstone at the unit prices as indicated in the attached quote summary. Synopsis Quotes were received on May 13, 2015, for the 2015 supply of concrete required to perform annual street maintenance projects including curb repair and replacement. Two quotes were received. Unit prices are approximately$10/cubic yard less than 2014 prices. Attached is a quote summary sheet and the unit prices of the material to be purchased. Background Information The low quotes for the different concrete mixes is from Cemstone. The concrete is purchased on a per cubic yard basis based on the quantity required to perform maintenance needs. Attachment Quote Summary 2015 Concrete Quote results Suppliers providing quotes MNDOT 2461 Concrete Mix 3A32 MNDOT mix 3A32F MNDOT 3A32HE High/Early (no fly ash) (with fly ash) Cemstone $108.50#, ## $118.50/Cu.Yd.#,## $106.25/Cu.Yd.#, ## AVR,Inc.&Affiliates $132/Cu.Yd.#,## $129/Cu.Yd.#,## $142/Cu.Yd.#,## Rivers Edge Concrete,Inc. No quote No quote No quote #Includes environmental fee ##$90/Load short load—less than 3 Cu.Yds. May 13, 2015 Page 1 CITY COUNCIL AGENDA DATE: May 19, 2015 SECTION: Public Hearings DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.A. Community Salon Concepts Development/Planning Janet Jeremiah/Tania Mahtani Requested Action Move to: • Close the Public Hearing; and • Approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers, and Zoning District Review within the Regional Service Commercial Zoning District on 3.03 acres; and • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. Synopsis The proposed project is to convert the former Frank's Nursery and Crafts outdoor display area into a 58 space parking lot. The outdoor display area has been vacant since 2007. The property is zoned Regional Service Commercial, and is within the Major Center Area and Town Center area. Consistent with the Major Center Area Plan and Town Center Plans, it is expected that the area will redevelop in the future. There is a shared parking agreement between the property occupied by Salon Concepts and Dollar Tree and the property to the north, occupied by Champps and Petco. The applicant has indicated the overall site experiences parking shortages. The proposed parking lot will help remedy the parking shortages that the site is currently experiencing. The applicant is proposing to remove the western wall of the outdoor display area in order to access the area to be used as a parking lot. A portion of the parking area is intended to be reserved for Salon Concepts employees. Vehicles will access the proposed parking lot through the existing delivery truck entrance for the subject property. The proposed lot will have one way circulation(cars accessing the parking lot through the south entrance and exiting at the north entrance) to reduce potential conflicts between vehicles using the new parking area and those using the truck entrance. The applicant has proposed signage, surface painting, and the addition of a curb within the new parking lot to communicate the circulation through the lot. The Comprehensive Plan guides this property for Town Center. As a part of the parking lot project, the applicant has proposed to make improvements to the site to bring the property closer to compliance with the Town Center Design Guidelines. The proposed improvements are both along Eden Road and around the immediate building and existing parking lot. Along Eden Road, the applicant is proposing to include decorative planting beds that include year round interest and color to enhance the pedestrian environment along Eden Road. Around the building, the applicant is proposing to include concrete planters, benches, enhanced wall lighting, and bike racks. The following PUD waivers are proposed: 1) Waiver to allow 79.9% impervious surface. City Code requires no more than 30% impervious surface in shoreland areas. The impervious surface is an existing condition on the property. 2) Waiver to the requirement for planting islands within parking areas. Instead of the parking islands, three large surface planters will be added along the front pedestrian area to add to the aesthetic quality of the existing parking lot and the pedestrian experience along the front of the building. The new parking area is screened from the existing parking lot by the eastern wall. Background The 120-Day Review Period Expires on June 30, 2015. Planning Commission Recommendation The Planning Commission voted 6-0 to recommend approval of the project at the April 27, 2015 meeting. Attachments 1. Ordinance 2. Staff Report 3. Location Map 4. Land Use Map 5. Zoning Map 6. Aerial photo 7. Planning Commission Minutes SALON CONCEPTS CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2015-PUD- -2015 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,AMENDING CERTAIN LAND WITHIN A ZONING DISTRICT,AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT,AND,ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. That the land which is the subject of this Ordinance (hereinafter, the "land") is legally described in Exhibit A attached hereto and made a part hereof. Section 2. That action was duly initiated proposing that the land be amended within the Regional Service Commercial Zoning District-2015-PUD-_-2015 (hereinafter "PUD-_-2015- Section 3. The City Council hereby makes the following findings: A. PUD- -2015- is not in conflict with the goals of the Comprehensive Guide Plan of the City. B. PUD- -2015- is designed in such a manner to form a desirable and unified environment within its own boundaries. C. The exceptions to the standard requirements of Chapters 11 and 12 of the City Code that are contained in PUD-_-2015-_are justified by the design of the development described therein. D. PUD-_-2015- is of sufficient size, composition, and arrangement that its construction, marketing, and operation is feasible as a complete unit without dependence upon any subsequent unit. Section 4. The land shall be subject to the terms and conditions of that certain Development Agreement dated as of , 2015, entered into between SCEPRE, LLC and the City of Eden Prairie, (hereinafter"Development Agreement"). The Development Agreement contains the terms and conditions of PUD-_-2015- , and are hereby made a part hereof. Section 5. The proposal is hereby adopted and the land shall be, and hereby is amended within the Regional Service Commercial and shall be included hereafter in the Planned Unit Development_-2015- , and the legal descriptions of land in each district referred to in City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly. Section 6. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 7. This Ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 19th day of May 2015, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the day of 2015. ATTEST: Kathleen A. Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on , 2015. EXHIBIT A PUD Legal Description — Lotl, Block 1, Brody Addition STAFF REPORT TO: Planning Commission FROM: Tania Mahtani, Planner I DATE: April 27, 2015 PROJECT: Eden Prairie Plaza(Salon Concepts) LOCATION: 8040 Glen Lane APPLICANT: Brent Van Lieu OWNERS: SCEPRE, LLC (an affiliate of Salon Concepts) 120 DAY REVIEW: Expires June 30, 2015 REQUEST: 1. Planned Unit Development District Review with waivers on 3.03 acres 2. Zoning District Amendment Review on 3.03 acres 3. Site Plan Review on 3.03 acres BACKGROUND The proposed project is to convert the former Frank's Nursery and Crafts outdoor display area into a 58 space parking lot. The property is zoned Commercial Regional Service. The outdoor display area has been vacant since 2007. The applicant is proposing to remove the western wall of the outdoor display area in order to access the area to be used as a parking lot. Salon Concepts owns the building and the building is occupied by Salon Concepts and Dollar Tree. A portion of the parking area is intended to be reserved for Salon Concepts employees. COMPREHENSIVE GUIDE PLAN The Metropolitan Council approved the city's 2008 Guide Plan Update on October 14, 2009. The City Council, by resolution, put the update into effect on October 20, 2009. The Salon Concepts site is guided Town Center. The Town Center category designates the land use for a mixed-use downtown area to be located near the center of the Major Center Area. The 120 acre area is to be redeveloped over time into a compact, walkable, vibrant, pedestrian-oriented area. The Town Center is a result of a history of planning dating back to the 1970's and the adoption of the 2006 Major Center Area (MCA) Study and Plan. The focus of the MCA Study is on creating a concentrated pedestrian and transit oriented development area that has a supportive mix of higher intensity land uses (retail, service, office, housing, park, hospitality, and entertainment). Much of the area is to consist of vertical mixed use buildings (i.e. office or housing over shops and restaurants) and the nearby housing will be higher density than typically found in other parts of the City. Future transit services Staff Report—Salon Concepts April 27, 2015 Page 2 (light rail and bus) will help ensure convenient access and mobility. Parking will be in parking structures and on-street with limited use of surface parking lots. Future buildings will front on a street with a lively and active street life. Parks, trails, landscaped streets and plazas will add green space and recreation amenities to the area. The redevelopment will be designed to support Eden Prairies' community health, active living and sustainability goals. In order to limit traffic congestion, development intensity in the balance of the MCA will be lower than in the Town Center. MAJOR CENTER AREA PLAN In January 2006, the City Council adopted a report entitled Eden Prairie Major Center Area Study—The Next 25 years: A Framework for Decision Making, the purpose of which is to chart a course for public and private investment in land development, urban design and infrastructure into the future. The study proposes a vision of the Major Center Area(MCA)based upon comprehensive planning principles. Included in the study's recommendations is the establishment of a Town Center west of Flying Cloud Drive, south of Lake Idlewild, and north of Regional Center Road. The Town Center is to be a compact area with a vibrant mix of land uses that contribute to day/evening and year round use. Land uses will include a mixed use area of retail, residential, office, civic, and entertainment uses designed to foster walking and transit through a compact development pattern in accordance with recommended densities and planning principles. The MCA Study identifies 10 Sub Areas with specific recommendations for land use, density, and site coverage. Salon Concepts is located in the"Town Center"of Sub Area 2. The MCA plan shows the Salon Concepts site as Entertainment/Restaurant Services. SITE PLAN The proposed project is to convert the former Frank's Nursery and Crafts outdoor display area into a 58 space parking lot. Vehicles will access the proposed parking lot through the existing delivery truck entrance for the subject property and the parcel to the north, which contains Champps and Petco. The proposed lot will have one way circulation (cars accessing the parking lot through the south entrance and exiting at the north entrance) to reduce potential conflicts between personal vehicles and delivery trucks. The applicant has proposed signage, surface painting, and the addition of a curb within the new parking lot to communicate the circulation through the lot. The property is guided for Town Center. As a part of the parking lot project, the applicant has proposed to make improvements to the site to bring the property closer to compliance with the Town Center Design Guidelines. The proposed improvements are both along Eden Road and around the immediate building and existing parking lot. Along Eden Road, the applicant is proposing to include decorative planting beds that include year round interest and color to enhance the pedestrian environment along Eden Road. Around the building, the applicant is proposing to include concrete planters, benches, enhanced wall lighting, and bike racks. The Staff Report—Salon Concepts April 27, 2015 Page 3 project was discussed at the April 14, 2015 Conservation Commission meeting. The Conservation Commission recommended the use of plant species that facilitate a pollinator habitat. PLANNED UNIT DEVELOPMENT WAIVERS The property is within a shoreland area, as it is within 1,000 feet of Lake Idlewild. City Code requires that shoreland properties have a maximum of 30% impervious surface. Currently, 80.2% of the site is impervious. The proposed site will have 79.9% impervious surface. The reduction of impervious surface comes from the installation of 556 SF of permeable pavers in the proposed parking lot. Staff recommends approval of this waiver, as it is an existing condition on the property. The applicant is also requesting a waiver from the City Code requirement of 5% of the parking lot to be used for parking islands. Staff is recommending approval of the waiver. Instead of the parking islands, three large surface planters will be added along the front pedestrian area to add to the aesthetic quality of the existing parking lot and the pedestrian experience along the front of the building. Consistent with the Major Center Area Plan and Town Center Plans, it is expected that the area will redevelop in the future. In addition, the new parking area is screened from the existing parking lot by the eastern wall. The proposed parking lot will help remedy the parking shortages that the site is currently experiencing. PARKING The subject property currently has 105 parking spaces. City Code requires 5 parking spaces per 1,000 square feet. For the 18,388 square foot building, the amount of parking required is 92 spaces. With the addition of 58 spaces, the site will have 150 parking spaces. There is a shared parking agreement between the subject property and the property to the north, occupied by Petco and Champps. The applicant has indicated the overall site experiences parking shortages. The addition of 58 parking spaces for the proposed parking lot will help alleviate the parking issues on the site. SUMMARY The Town Center is a long term vision of the City, a 25 year look forward into the future. Much like the first guide plan(1968) which took 40 years to implement, the Town Center will evolve gradually as the market determines when it is time to build the different components. In this situation, there is an existing business that wants to remediate a parking shortage issue by converting a vacant outdoor display area to a parking area. Though the proposed parking lot is not consistent with the land use shown in the Town Center plans today, the proposal does not necessarily preclude redevelopment consistent with the Town Center plans from happening within the next 25 years. This proposal is an opportunity to move closer to realizing the vision with the following commitments from Salon Concepts: Staff Report—Salon Concepts April 27, 2015 Page 4 • Providing an easement along Eden Road to provide room to improve the sidewalk according to the Town Center Streetscape Master Plan. • Use of decorative lighting, bike racks,planters, and benches in front of the building similar to the Town Center. • Providing enhanced landscaping along Eden Road that has year round interest and color. STAFF RECOMMENDATIONS Recommend approval of the following request: 1. Planned Unit Development District Review with waivers on 3.03 acres 2. Zoning District Amendment Review on 3.03 acres 3. Site Plan Review on 3.03 acres This is based on staff report dated April 27, 2015 and plans stamp dated April 27, 2015 and the following conditions: 1) Prior to demolition permit issuance for the property, the proponent shall: a) Provide a tree replacement/landscaping surety equivalent to 150% of the cost of the landscaping plan for review. Along with this surety, a more detailed landscape plan will be required that has information about specific plant species, quantity of species, ground cover, and site lines. Plant species that attract pollinators should be incorporated. b) Provide an 18 foot easement on the westernmost portion of the parking lot for sidewalk, landscaping, pedestrian gathering, and utility purposes for the goal of bringing Eden Road as close as possible to compliance with the Town Center Design Guidelines. 2) The following waivers have been granted through the PUD District Review for the property: a) Waiver to allow 79.9% impervious surface. City Code requires no more than 30% impervious surface in shoreland areas. b) Waiver to the requirement for planting islands within parking areas. Area Location Map-- Eden Prairie Plaza (Salon Concepts) Address: 8040 Glen Lane Eden Prairie, MN 55344 717 Lake Idlewild / dime CD • I Flying Cloud Drive I ,... _ , , ,,, liir Eden Road o WEGlen Lan/ SINGLETRE=LN SINGLE'REaE LN _ ♦ K ,' s •• < — • i REGIONAL CENTER RO ) N 0 175 350 700 Feet I I I I I I I / /\ Guide Plan Map Eden Prairie Plaza (Salon Concepts) 8040 Glen Lane, Eden Prairie, MN 55344 K 7" Flying Cloud Drive i 1111 /, ' /, iilimitti Eden Road / . ri i A r &WA j/ / // Glen Lane4111, 4/0 4, , f4 1 3.3 I/// _ .:-.•,/,_,0 1 v r - i,,47:44,, 41 40,:‘, 4/ vor %' /. Al ri •: 4/ilm -w, Q , Legend Lakes I-Industrial Streams N =Rural Residential 0.10 Units/Acre Neighborhood Commercial Principal Arterial Low Density Residential 0-2.5 Units/Acre ' Community Commercial —A Minor Arterial ®Low Density/Public/Open Space 0 Regional Commercial '. +: 'i I-Medium Density residential 2.5-10 Units/Acre®Town Center —B Minor Arterial ®Medium Density Residential/Office MA Park/Open Space —Major Collector EDEN I-High Density Residential 10-40 Units/Acre I Public/Quasi-Public —Minor Collector -Airport I 1 Golf Course Date Revised 03-01-2014 PRAIRIE Office -Church/Cemetary ®Office/Industrial Open Water LIVE•WORK•QAEAM Office/Public/Open Space I-Right-Of-Way s��r..:�w�tme� „V p �p m. a,mpn,m „mmm„®„ 0 200 400 800m ^Feet I I I I I I I I Zoning Map Eden Prairie Plaza (Salon Concepts) 8040 Glen Lane, Eden Prairie, MN 55344 I I . -___w l RD LEON Glen Lan 11.111 prfl II j , pp Flying Cloud Drive Eden Road SITE S/A/G47_ 41111.11 _......-Pi"---mi 1 ELN -1 - .••••••••ThII E Si. up '111111W`' Rural -Regional Commercial Shoreland Management Classifications N R1-44 One Family-44,000 sf.min. I—I TC-C I NE I Natural Environment Waters R1-22 One Family-22,000 sf min. n TC-R I RD I Recreational Development Waters R1-13.5 One Family-13,500 sf min. ji TC-MU I GD I General Development Waters(Creeks Only) I t p i R1-9.5 One Family-9,500 sf min. I Industrial Park-2 Acre Min, ® 100- Year Floodplain RM-6.5 Multi-Family-6.7 U.P.A.max. En Industrial Park- 5 Acre Min. EDEN Up dated through approved Ordinances#19-2013 -RM-2.5 Multi-Family-17.4 U.P.A.max. General Industrial-5 Acre Min. Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE Office J Public Date:March 1,2014 Neighborhood Commercial I I Golf Course In case of discrepancy related to a zoning classitmaaon on this zoning map,the ordinance tIVE•WOHK•OHEAM and attached legal description on file at Eden Paine Ciry Center will prevail. -Community Commercial Water -Highway Commercial Right of Way 0 0.075 0.15 -Regional Service Commercial Miles .wa,_o...m..=m._..®..g..o.a.,a ..o...u.,.�..m ,..,,m„ Aerial Map - Eden Prairie Plaza (Salon Concepts) 8040 Glen Lane, Eden Prairie, MN 55344 ... 1 4 -__. J� .• , ... , .1 ).•'.. l' . • T:“---.. ''' ' iiimr 1 r X, , et - ,- - -,- - --14PI o II IT- Ill • ►, •:} 1 II '- 6. p I k 0 • ,.,-.1 , Lam~ 40 - _ Eden Road r I 4- , ; :\ ..,, 4 I.. . ,,, ; Ir. i 1� _ .-.. .. # '1 ,..': . , , • ,-... _.,.. " �'- Glen Lane "' � SITE � -'�';�,, �' G -47 ► ri ' ,a, f r. t 11) t "` 1,1 , r N Flying Cloud Drive 1 u. .• I r - Alak is.I :: rq lla' ..- ,.., H ., - . t_ . _ , \ - `/•' {1:1 ,�++1 I .' ," e1" - � II *l /� - ti'1••• A pi; _Jac-- . ... . 4 .... - --1 - 1 ice' 1 1 • 0 .. • '!1 n. . lid+'' 141 .. • APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY,APRIL 27, 2015 7:00 P.M., CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: Jon Stoltz, John Kirk, Travis Wuttke, Ann Higgins, Charles Weber, Andrew Pieper, Ed Farr STAFF MEMBERS: Julie Klima, City Planner Stu Fox, Manager of Parks and Natural Resources Rod Rue, City Engineer Julie Krull, Recording Secretary I. PLEDGE OF ALLEGIANCE—ROLL CALL Chair Stoltz called the meeting to order at 7:00 p.m. Kirk was absent. II. APPROVAL OF AGENDA MOTION by Higgins, seconded by Pieper, to approve the agenda. Motion carried 6-0. III. MINUTES A. PLANNING COMMISSION MEETING HELD ON APRIL 13, 2015 MOTION by Pieper, seconded by Higgins, to approve the minutes. Motion carried 4-0. Stoltz and Wuttke abstained. IV. INFORMATIONAL MEETINGS V. PUBLIC MEETINGS VI. PUBLIC HEARINGS EDEN PRAIRIE PLAZA(SALON CONCEPTS) by SCEPRE, LLC Location: 8040 Glen Lane Request for: • Planned Unit Development District Review on 3.03 acres • Zoning District Review on 3.03 acres • Site Plan Review on 3.03 acres Eden Prairie Planning Commission Minutes April 27, 2015 Page 2 Brent Van Lieu, representing Salon Concepts, presented the proposal. He stated they opened the business as a tenant a little over a year ago. The business rents seats; they have 36 individual salon seats. Because of the high volume of traffic there have been traffic problems. In December of 2014, Mr. Van Lieu said they purchased the property and would now like to take the former outdoor storage area and make it into a parking area. Mr. Van Lieu stated they plan to be there a long time and would like to have more parking spaces. Chair Stoltz asked Klima to review the staff report. Klima said Mr. Van Lieu is requesting a PUD amendment to convert the area into parking. There would be one way circulation into the new parking area and would contain 58 stalls. There would be curbs and signs provided to communicate traffic flow. Mr. Van Lieu is proposing to bring the property more in line with the Town Center Design Guidelines. There are two PUD waivers and staff recommends approval subject to conditions outlined in the report. Chair Stoltz opened the meeting up for public input. There was no input. Chair Stoltz asked if 58 stalls would be enough. Klima said she will have the project proponent address the question stated the additional parking will alleviate the problem. Mr. Van Lieu said their busy times are between loam and 7 pm and feels this space with help with the parking situation. Higgins asked the project proponent, as the light rail is coming through the area, how would they adjust to that change. Mr. Van Lieu said they knew the light rail would be coming through the area and they still wanted to put the salon in its current location because they do not see any negatives with the light rail. Pieper asked if this parking area would be only for Salon Concepts. Mr. Van Lieu said the southern half would have signage to designate it to Salon Concepts employees. Wuttke asked if there were any issues the fire department had with this parking area. Klima said the Inspections division has reviewed the application and provided input. Farr asked who would be permitted park in the area; would it be patrons or just employees. Mr. Van Lieu said because the access is in the rear of the building, it will be for the employees and the patrons will park in the front of the building. There will be signage put up to designate the area as employee parking. Weber said this appears to be a short term fix due to the LRT coming into the area. He asked the project proponent if they are going to move or build something else when the light rail comes into the area. Mr. Van Lieu said they Eden Prairie Planning Commission Minutes April 27, 2015 Page 3 do not plan on moving as they have already invested$800,000 into this property. MOTION by Pieper, seconded by Wuttke, to close the public hearing. Motion carried 6-0. MOTION by Pieper, seconded by Wuttke, to recommend approval of the Planned Unit Development District Review on 3.03 acres; Zoning District Amendment Review on 3.03 acres and Site Plan Review on 3.03 acres as represented in the April 27, 2015 staff report and Plans Stamp Dated April 27, 2015. Motion carried 6-0. VII. PLANNERS' REPORT A. BOARDS & COMMISSION'S BANQUET Wednesday, May 13, 2015, at 6:00 pm in the Garden Room at City Center VIII. MEMBERS' REPORT A. COMMUNITY ADVISORY COMMITTEE—LIGHT RAIL Pieper said there is a meeting tomorrow night, April 28th. He stated there is a delay in the project from 2019 to 2020 because there was a 341 million dollar increase in what was budgeted for the project due to poor land and soil contamination. The meeting tomorrow night will likely discuss this issue. IX. CONTINUING BUSINESS No continuing business. X. NEW BUSINESS No new business. XI. ADJOURNMENT MOTION by Higgins, seconded by Wuttke, to adjourn the Planning Commission meeting. Motion carried 6-0. There being no further business, the meeting was adjourned at 7:25 p.m. CITY COUNCIL AGENDA DATE: SECTION: Public Hearing May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: Approve First ITEM NO.: IX.B. Leslie Stovring Reading of an Ordinance Amending Public Works/Engineering City Code Section 11.55 Requested Action Move to: • Close the public hearing; and • Approve the first reading of an Ordinance amending City Code Section 11.55 relating to Land Alteration, Tree Preservation and Stormwater Management. Synopsis This amendment relates to the Stormwater Management and Erosion Control Ordinance to meet new requirements of the City's Phase II National Pollutant Discharge Elimination System (NPDES) permit program. City Code Section 11.55 has been revised to include requirements that the Minnesota Pollution Control Agency(MPCA)has instituted for issuance of a Stormwater Permit through the State's permitting authority. Background Information The Code was developed to protect water quality and preserve trees within the City. The Stormwater Management Regulations serve to supplement the General Permit Authorization to Discharge Stormwater Associated with Construction Activity under the National Pollutant Discharge Elimination System (NPDES)/ State Disposal System (SDS) Program, commonly called the NPDES Permit, which provides a set of minimum standards for water quality protection and stormwater management. Eden Prairie was issued coverage under the latest NPDES permit on April 3, 2014. The NPDES permit includes a number of new requirements, including updating our City Code for management of stormwater post-construction. The amendment to the Code is to address the following: • Ensure that the City requirements meet or exceed the standards set in State's Construction Activity Permit under the NPDES /DSD Program. • Incorporate new requirements for volume control and nutrient management for constructi on sites that disturb one (1) acre or greater(including common plans of development). What are the Potential Impacts of this Revision? Adoption of these standards will require additional staff time to review projects that are greater than one acre in size or more. It is not anticipated that this will slow down the development review process as the requirements to meet the City Code will be as or perhaps less restrictive than the Watershed District requirements in most instances. City projects, including linear projects, will require additional analysis and provisions for infiltration and treatment of stormwater runoff to the maximum extent practicable. If mitigation is required, additional time for an analysis to locate mitigation opportunities; procuring funding for purchase of property or easements; construction of the mitigation; and monitoring and maintenance of mitigation sites would be needed. This would potentially be an added cost for the city and/or the developer. What are the Key Changes? • Consolidation of Tree Protection Requirements (Subd. 4) • Addition of new stormwater management requirements (Subd. 6) • Better correlation with the City's NPDES Permit requirements in general • Miscellaneous or housekeeping issues that have arisen during day to day application of the ordinance. This includes reorganization of the Code. Attachments • Draft Code Section 11.55 • Hearing Notice CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA DRAFT ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE SECTION 11.55 RELATING TO LAND ALTERATION, TREE PRESERVATION, AND STORMWATER MANAGEMENT REGULATIONS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99, WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,MINNESOTA ORDAINS: Section 1. City Code Chapter 11 is hereby amended by deleting Section 11.55 in its entirety and replacing it with the following: SECTION 11.55 - LAND ALTERATION, TREE PRESERVATION AND STORMWATER MANAGEMENT REGULATIONS. Subd. 1. Declaration of Policy and Purpose. A. Land Alterations are inherently accompanied by noise and dust, may create hazardous conditions and may result in lasting disfigurement of the places where they are carried on and thus may affect existing land uses in nearby areas, discourage further permanent development of the surrounding properties, impair adequate planning or municipal development, and diminish public health, safety, and general welfare. It is, therefore, desirable to regulate Land Alterations in the City. B. Tree removal, damage, and destruction tends to endanger the natural character of the land from which the trees have been removed and surrounding lands, and to diminish and impair the public health, safety and general welfare. The Council desires to protect the integrity of the natural environment and finds that trees do so by providing for better air quality, scenic beauty, protection against wind and water erosion, and natural insulation for energy preservation. Further, the Council finds that trees protect privacy and provide enhancement of property values. It is, therefore, the further purpose of this Section to provide regulations relating to the cutting, removal or killing of trees, with the consequent damage and destruction of the wooded and forested areas of the City, to promote the orderly development of such areas and thereby minimize public and private losses; to insure maintenance of the natural vegetation and topography; to encourage protection and preservation of the natural environment and beauty of the City; to encourage a resourceful and prudent approach to urban development of wooded areas which provides for minimal tree loss and mitigation of tree removal resulting from development; to provide an objective method to evaluate a development's impact on trees and wooded areas and identify whether and how the impact may be reduced; to provide incentive for creative land use and good site design which preserves trees while allowing development in wooded areas with mitigation Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 1 of 25 of tree removal and destruction; and to provide for enforcement and administration thereby promoting and protecting the public health, safety and welfare. C. The Council seeks to promote, preserve and enhance the natural resources within the City and protect them from adverse effects of stormwater runoff by providing site design standards that minimize stormwater runoff to meet the requirements of appropriate regulatory agencies. Subd. 2. Definitions. For the purposes of this Section, the following terms, phrases, and words shall have the meanings stated below. A. Applicant. A Person submitting an application for a Permit. B. Best Management Practices. Best Management Practices or BMPs (defined under Minnesota Rules 4001.1020, subp. 5) are practices to prevent or reduce the pollution of the waters of the state, including schedules of activities, prohibitions of practices, and other management practices, and also includes treatment requirements, operation procedures and practices to control plant site runoff, spillage or leaks, sludge, or waste disposal or drainage from raw material storage. BMPs are effective and practicable means of controlling, preventing, and minimizing degradation of surface water from Stormwater runoff. C. Building Permit. A Building Permit is a Permit issued pursuant to Minn. Stat. chap. 326, the State Building Code. D. Caliper Inches. The length, in inches, of a straight line measured through the Tree Trunk of a certified nursery raised tree at 12 inches above the ground. E. Canopy of a Tree. The horizontal extension of a tree's branches in all directions from the Tree Trunk. F. Certified Contractor. An individual who has received training and is licensed by the State of Minnesota to inspect and maintain erosion control practices. G. Construction Activity. A disturbance to the land that results in a change to the topography or existing soil cover (both vegetative and non-vegetative) that may result in accelerated stormwater runoff. Examples of Construction Activity may include clearing, grading, filling and excavation. H. Control Measure. The practice or combination of practices to control Erosion, Sedimentation and Pollution. I. Detention Basin. A Detention Basin is a natural or man-made structure, facility or basin for the temporary storage of Stormwater to allow settling of Pollutants while delaying Discharge of water so that water slowly empties from the area, including but not limited to, wetlands, dry ponds, Vegetated Swales, Infiltration trenches and Infiltration basins. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 2 of 25 J. Development Plan—A contiguous area that includes a common plan of development or sale where multiple separate and distinct land disturbing activities, including New Development or Redevelopment, may be taking place at different times, or different schedules, but under one proposed plan. One Development Plan is broadly defined to include design, Permit application, advertisement or physical demarcation indicating that land-disturbing activities may occur. K. Discharge. The conveyance, channeling, runoff, or drainage of Stormwater or any substance which enters a Stormwater Facility. L. DNR Catchment Area. The Hydrologic Unit 08 drainage areas that drain to a river, stream or lake as delineated and digitized by the Minnesota Department of Natural Resources (DNR) Watershed Delineation Project. The mapping information for the DNR Catchment Areas is available at the DNR Data Deli web site (deli.dnr.state.mn.us). M. Drip Line of a Tree. An imaginary vertical line which extends from the outermost branches of the Canopy of a Tree to the ground. N. Diameter. Wherever this term is used in reference to the measurement of a tree it shall mean a Tree Trunk as measured 4.5 feet above the ground. O. Erosion. Any process that wears away the surface of the land by the action of water, wind, ice or gravity. P. Erosion Control Systems. Methods, measures or systems employed to prevent soil Erosion. Q. Filtration. Filtration means the process by which Pollutants are removed through filtering and settling of stormwater runoff, biological and microbiological uptake, and/or soil adsorption. Filtering practices include media filters (surface, underground, perimeter), vegetative filters (filter strips, grass channels), and combination media/vegetative filters (dry swales). R. Final Stabilization. All Land Alteration has been completed and a uniform perennial vegetative cover with a density of seventy (70) percent of the cover for unpaved areas and areas not covered by permanent structures has been established on the land or equivalent permanent cover or stabilization measures have been employed as approved by the City. Sowing grass seed or an annual cover crop is not considered Final Stabilization. S. Green Infrastructure. A wide array of practices at multiple scales that manage wet weather and maintains or restores natural hydrology by infiltrating, evapotranspiring, or harvesting and using stormwater. On a regional scale, green infrastructure is the preservation or restoration of natural landscape features, such as forests, floodplains and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On a local scale, green infrastructure consists of site and neighborhood-specific practices, such as bioretention, trees, green roofs,permeable pavements and cisterns. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 3 of 25 T. Infiltration. Infiltration is the capture and temporary storage of water to allow passage or movement of the water into the soil through the use of techniques such as Infiltration basins, Infiltration trenches, rainwater gardens, underground Infiltration systems, or natural or enhanced swales. U. Land. Land shall mean and include an entire Lot (as defined in Section 11.02 of the City Code) on or within the boundaries of which Land Alteration has occurred, or is to occur. V. Land Alteration Permit. A Permit to allow Land Alteration. This would include Grading and Filling Permit referenced in Section 11.50 Subd. 11. W. Land Alteration. Any land disturbing activity, including: excavating, grading, digging, cutting, scraping, clearing; removal of trees, filling or other change or movement of earth which may result in diversion of a man-made or natural water course or Erosion of Sediments. X. Maximum Extent Practicable. Maximum Extent Practicable or MEP means the statutory standard (33 U.S.C. 1342(p)(3)(B)(iii)) that establishes the level of Pollutant reductions that the Permittee must achieve. Determination of the appropriate BMPs required to satisfy the Land Alteration Permit requirements to the MEP will be completed by the City Engineer. Y. New Development. All Construction Activity that is not defined as Redevelopment. Z. NPDES. NPDES means the National Pollutant Discharge Elimination System as established pursuant to 33 USC § 1342 (b) to regulate Discharges of Pollutants to waters of the United States. AA. NPDES Permit. A NPDES stormwater discharge permit that is issued by the Minnesota Pollution Control Agency (MPCA) to regulate Discharges of Pollutants to waters of the United States, whether the permit is applicable on an individual, group or general area-wide basis. BB. Owner. Any person having a sufficient proprietary interest in the land for which a permit is or may be issued under this Section. CC. Permit. A Land Alteration Permit or a Building Permit. DD. Permittee. The holder of a Permit pursuant to this Section. EE. Pollutant. Pollutant means: (i) toxic or hazardous substances, wastes, or contaminants (including, without limitation, asbestos,urea formaldehyde, the group of organic compounds known as polychlorinated biphenyls, petroleum products including gasoline, fuel oil, crude oil and various constituents of such products, and any hazardous substance as defined in Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), 42 U.S.C. §9601-9657, as amended); (ii) substances that would require a permit for their Discharge into any water source or system or the air under the Federal Water Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 4 of 25 Pollution Control Act, 33 U.S. C. §1251 et Seq., or the Clean Air Act, 42 U.S.C. §7401 et S .; (iii) hazardous substances, Pollutants or contaminates defined in Minnesota Statutes Chapter 115B; (iv) litter, yard waste, garbage, liquid and solid wastes, fertilizers, pesticides, herbicides, paints, solvents, automotive fluids, wastes and residues that result from constructing a building or structure, and (iv) any other similar state law or ordinance. A Pollutant of Concern is a Pollutant specifically identified in a USEPA-approved Total Maximum Daily Load (TMDL) report as causing a water quality impairment. FF. Redevelopment. Any Construction Activity where, prior to start of construction, the areas to be disturbed have 15% or more of impervious surface(s). GG. Retention Basin. A retention basin is a temporary or permanent natural or man-made structure, facility or basin that provides for storage of Stormwater where water is allowed to empty through evapotranspiration, Infiltration, Filtration or evaporation, including but not limited to wet, dry or National Urban Runoff Program(NURP)ponds. HH. Root Zone. The area under a tree which is at and within the Drip Line of a Canopy of a Tree. II. Saturated Soil. The highest seasonal elevation in the soil that is in a reduced chemical state because of soil voids being filled with water. Saturated soil is evidenced by the presence of redoximorphic features or other information. JJ. Sediment. The product of an Erosion process, including solid matter both mineral and organic, that is in suspension, is being transported, or has been moved by water, air, gravity or ice and has come to rest on the earth's surface either above or below the normal water level. KK. Sedimentation. The process or action of depositing Sediment. LL. Significant Tree. Any deciduous hardwood tree (except elm, willow, box elder and aspen) measuring 12 inches in Diameter or greater, or a coniferous tree measuring 8 inches in Diameter or greater. MM. Site. The area of Land within which Land Alteration occurs or is to occur. NN. Stormwater. Any form of natural precipitation which causes water to runoff or flow from one place to another and includes Stormwater runoff, snow melt runoff, and surface runoff and drainage. 00. Stormwater Facility. A stationary and permanent Stormwater BMP designed, constructed and operated to prevent or reduce the Discharge of Pollutants in Stormwater as well as structures built to collect, convey, or store Stormwater, including but not limited to, inlets, pipes, storm drains, pumping facilities, Retention Basins, Detention Basins, drainage channels, reservoirs, and other drainage structures. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 5 of 25 PP. Stormwater Management. The use of structural or non-structural practices that are designed to reduce the movement of Stormwater, including Stormwater Discharge volumes, and peak flow Discharge rates. QQ. Stormwater Pollution Prevention Plan (SWPPP). A plan described in Subd. 8.E of this Section. A SWPPP also refers to that SWPPP required by the MPCA under the NPDES Permit program to manage and reduce the Discharge of Pollutants in Stormwater. RR. Tree Trunk. The stem portion of a tree from the ground to the first branch thereof. SS. Vegetated Swales. A vegetated earthen channel that conveys Stormwater while treating the Stormwater with biofiltration. Such swales may be designed to pretreat surface runoff by removing Pollutants through Filtration and Infiltration. TT. WMZ. The WMZ (Wellhead Management Zone) is the area within a fifty (50) foot radius from any municipal well. Subd. 3. Permit Requirements and Exemptions. A. Permit Required. Except as hereafter provided, it is unlawful for any person to use Land for, or to engage directly or indirectly in, Land Alteration unless such person shall first have applied to and obtained from the City, in the manner hereinafter provided, a Permit authorizing the same. B. Single Family Dwelling. At a minimum, a person engaging in Land Alteration in connection with construction of a Single Family Dwelling must obtain a Building Permit from the City. In addition, a Land Alteration Permit may be required if the City Engineer or his/her designee determines that site conditions require a Permit or if a Land Alteration Permit is required in other Sections of the City Code. The Permittee who conducts Land Alterations pursuant to a Building Permit shall be required to comply with Subds. 5, and 7 of this Section. In the event more than 10% of the Significant Trees on the Site are to be removed, the Permittee shall also comply with Subd. 4 of this Section. Failure to comply with Subds. 4, 5, and 7 of this Section if applicable, will subject the Permittee to the provisions of Subd. 7.J of this Section. The application for the Building Permit shall include a Certificate of Survey, including a map of the Erosion Control Measures which will be provided, and must be pre-approved in writing by the City. Single Family Dwelling construction includes construction of a single family dwelling, garage, pool, addition, driveway or deck. C. General Exemptions. The following Land Alterations are exempt from the requirements for a Permit: 1. Any Land Alteration occurring pursuant to a Land Alteration or Building Permit which was approved by the City prior to April 21, 2015 and which has not expired. 2. Movement of less than 100 cubic yards of earth. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 6 of 25 3. For all lots except residential lots, the cutting, removal or killing of less than 10% of the Significant Trees on any Land within a period of five years. For residential lots, the cutting, removal or killing of less than 10% of the Significant Trees or 1 Significant Tree, whichever is greater, on any land within a period of five years. 4. Any destruction or disruption of vegetation covering an area equal to or less than 10% of any Land. 5. Installation of a fence, sign, telephone or electric poles and other posts or poles which result in less than 1,000 square feet of exposed soil. 6. Home gardens, turf or an individual's home landscaping, installation, repairs and/or maintenance work. 7. Retaining walls less than four (4) feet in height and twenty-five (25) feet in length that are constructed in a manner which does not change the existing Stormwater Drainage. This would include a single or tiered retaining wall system. 8. Existing agricultural, horticultural or silvicultural operations. 9. Opening and closing graves. 10. Emergency work to prevent or alleviate immediate dangers to life, limb, property or natural resources. In such an event, if a Permit had been required but for the emergency, the obligations of this Section shall apply and shall be performed at the earliest reasonable time thereafter. 11. Excavations for tunnels, wells, utilities, trails, sidewalks, roads or other public work projects which are undertaken by the City, unless the disturbance meets the criteria established in Subd. 6 of this Section. D. Other Requirements. Neither this Section nor any administrative decision made under it exempts a person from other requirements of this Code, from procuring permits required by other agencies (including but not limited to the Watershed District, Hennepin County, Minnesota Pollution Control Agency (MPCA), the Minnesota Department of Natural Resources (DNR) or the U.S. Army Corps of Engineers (USACE) or from complying with the requirements and conditions of such permits. A copy of any permits related to Wetlands, Land Alteration or Stormwater received from another federal, state or local authority must be provided to the City Engineer prior to issuance of a Permit from the City. Subd. 4. Tree Replacement Plan Requirements. The issuance of a Land Alteration Permit or Building Permit shall be further subject to and conditioned upon compliance by the Permittee with the following: Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 7 of 25 A. Tree Inventory. A Tree Inventory certified by a registered land surveyor, landscape architect or forester must be provided to the City Forester. The Tree Inventory must depict the following: 1. The size, species, condition and location on the Site of all Significant Trees. On large wooded areas, forest mensuration methods may be used to determine the total Diameter inches of trees outside the area of the proposed Land Alteration. 2. A list of Significant Trees which will be lost due to the proposed Land Alteration. Significant Trees shall be considered lost as a result of: a. grade change or Land Alteration, whether temporary or permanent, of greater than one (1) foot measured vertically, affecting 60% (as measured on a horizontal plane) or more of the tree's Root Zone; b. utility construction (i.e., sewer, water, storm sewer, gas, electric, telephone and cable TV) resulting in the cutting of 60% or more of the tree's roots within the Root Zone; c. mechanical injury to the Tree Trunk of a Significant Tree causing loss of more than 40% of the bark at any given Diameter location along the trunk; or, d. compaction to a depth of 6 inches or more of 60% or more of the surface of the soil within a Significant Tree's Root Zone. 3. The number, type and size of trees required to be replaced pursuant to this Section. 4. The location of the replacement trees. B. Tree Replacement Requirements. The Permittee shall replace Significant Trees lost or reasonably anticipated to be lost as a result of Construction Activity or Land Alteration immediately upon the occurrence of a loss, whether the loss occurs during Construction Activity, Land Alteration or thereafter, by the Permittee, his agent, or successor in interest by planting that number of trees (Replacement Trees) determined in accordance with the following formula: A= Total Diameter Inches of Significant Trees Lost as a Result of the Land Alteration B = Total Diameter Inches of Significant Trees Situated on the Land C = Tree Replacement Constant(1.33) D = Replacement Trees (Number of Caliper Inches) [(A/B)x C] x A=D EXAMPLE A= 337 B = 943 Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 8 of 25 C = 1.33 D = 160 [(337/943)x 1.33] x 337= 160 The trees required to be replaced pursuant to this Section shall be in addition to any other trees required to be planted pursuant to any other provision of the Code. A Financial Security is required as described in Subdivision 12 of this Section. C. Location of Replacement Trees. Replacement Trees shall be planted in one or more of the following areas on the Land: 1. Restoration areas including steep slopes. 2. Outlots or common areas. 3. Buffer zones between different land uses and/or activities. 4. Project entrance areas. 5. Wetland Buffer Areas 6. Stormwater BMPs designed according to Subd. 6. 7. Any other part of the Land except areas dedicated or conveyed to the City, unless the City consents in writing. D. Sizes and Types of Replacement Trees. Replacement Trees must be no less than the following sizes: 1. Deciduous trees - no less than three (3) Caliper Inches. 2. Coniferous trees - no less than seven(7) feet high. On steep slopes (i.e., greater than 3:1) deciduous trees may be two (2) Caliper Inches and coniferous trees may be six (6) feet in height. Replacement Trees shall be of a species similar to the trees which are lost and shall be pre- approved in writing by the City. E. Time to Perform. Replacement trees shall be planted not less than 18 months after the date of issuance of the Permit. F. Missing, Dead or Unhealthy Trees. Any Replacement Tree which is not alive or healthy one (1) year after the date that the last Replacement Tree has been planted shall be removed and a new healthy tree of the same size and species shall be planted in place of the removed tree. All such plantings shall occur within one year of the date the tree qualifies as dead, unhealthy or missing. G. Sources of Trees. Replacement trees shall consist of"certified nursery stock" as defined by Minnesota Statutes Section 18.46. Trees planted in place of missing, dead, or unhealthy Replacement Trees shall consist only of"certified nursery stock" as defined by Minnesota Statutes, Section 18.46. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 9 of 25 H. Exceptions. The provisions of Subd. 4 shall not apply to the cutting of trees planted and grown by the owner or owner's predecessor on real estate which on April 17, 1990 was classified as Class 2b property according to Minnesota Statutes 1989 Supplement, Section 273.13, Subd. 23(b) because it was as of such date real estate, rural in character, and used exclusively for growing trees for timber, lumber, wood and wood products as described in clause (1) of said Subd. 23(b). Subd. 5. General Requirements for Land Alteration. Land Alteration shall be subject to and conditioned upon the performance by the Permittee or Owner of the following general requirements regardless of whether a Permit is required: A. Concrete Truck Wash Out. Designation of an area for wash out of concrete trucks and equipment must be provided by the Permittee. Sites that are one acre or more must provide on the Site a station for washing out concrete trucks and equipment. The location of the wash out area or wash out station shall preclude the drainage of concrete and all other wash out wastes from the washing activities to a Stormwater Facility or water resource. B. Corrections. Breaches of the perimeter of the Site by Erosion shall be immediately corrected, cleaned up and restored. A right-of-entry from the adjoining property owner(s) must be obtained to implement clean up and restoration on adjoining properties that were impacted by the Erosion. Erosion breaches must be corrected within 48 hours of obtaining a right-of-entry. C. Drain inlet protection. All storm drain inlets shall be protected during Construction Activities and Land Alteration with silt fence or other equivalent barrier meeting accepted design criteria, standards and specifications contained in the MPCA publication "Protecting Water Quality in Urban Areas" or alternative pre-approved in writing by the City until Final Stabilization is completed. D. Driveway construction or replacement. All driveway construction or replacement that disturbs the underlying soils shall be installed in accordance with City Code Chapter 11 surface requirements. Driveway construction shall be completed within 120 days after the earlier of the following: (i) completion of the structure(s) for which the driveway is constructed; (ii) a driveway replacement project is started; or(iii) a Certificate of Occupancy has been issued; unless otherwise approved by the City. E. Erosion Control Installation. Erosion Control Systems shall be installed prior to commencement of any Land Alteration activity and maintained during the Land Alteration activities in accordance with the following parameters: 1. Stormwater channeled from adjacent areas passing through the Site shall be diverted around disturbed areas during the Land Alteration, if practical. Diverted Stormwater shall be conveyed in a manner that will not erode the channels. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 10 of 25 2. All activities on the Site shall be conducted in a manner which minimizes the area of bare soil exposed at any one time. 3. Runoff from the Site shall be controlled by meeting subsection a. below and either subsection b. or c., depending on the size of the Site. a. All disturbed earth shall be stabilized by seeding (if prior to September 15), sodding, mulching, or other equivalent Control Measure pre-approved in writing by the City within fourteen (14) days of ceasing Construction Activity or Land Alteration, unless required otherwise in a federal, state or local permit. b. For sites with more than ten (10) acres disturbed at one time, or if a channel originates in the disturbed area, one (1) or more temporary and/or permanent Detention or Retention Basins (Basin) shall be constructed. Each Basin shall have a surface area of at least 1% of the area draining to the Basin and at least three (3) feet in depth. Each Basin shall be constructed in accordance with design specifications approved by the City. The Permittee or Owner shall ensure that Sediment is removed on a regular basis in order to maintain a depth of three (3) feet in depth. The Basin Discharge rate shall also be sufficiently low as to not cause erosion along the Discharge channel or the receiving water. c. For Sites with less than ten (10) acres disturbed at one time, silt fences, or equivalent Control Measures shall be placed along the side and down slopes of the Site. If a channel or area of concentrated runoff passes through the site, silt fences shall be placed along the channel edges to reduce Sediment reaching the channel. Erosion Control Systems may be adjusted during dry weather to accommodate short term activities, such as those that require the passage of very large vehicles. As soon as the activity is finished and in any event prior to the occurrence of rainfall, the Erosion Control Systems must be returned to the original configuration. F. Erosion Control Maintenance. All Erosion Control Systems shall be designed to minimize the need for maintenance and to provide access for maintenance purposes. All Erosion Control Systems shall be maintained in a functional condition until Final Stabilization of the Site and until all Land Alteration, including completion of turf and/or structural surfaces used to control soil erosion, is complete. Erosion Control Systems shall be removed within thirty(30) days following Final Stabilization. H. Final Stabilization. Upon ceasing operations or upon interrupting Land Alterations for a period of six (6) months or more, the Permittee or Owner shall complete Final Stabilization of the site. For a Certificate of Occupancy issued from April 1 to August 31, ground cover shall be established within sixty (60) days of the issuance of the Certificate. For a Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 11 of 25 Certificate of Occupancy issued between September 1 to March 31, ground cover shall be established prior to June 1 of the following year. I. Hours of Operation. No Land Alterations shall be conducted prior to 7:00 o'clock a.m. nor after 7:00 o'clock p.m. on Monday through Friday, prior to 9:00 o'clock a.m. nor after 7:00 o'clock p.m. on Saturday, nor any time on Sundays or legal holidays. The City may, upon good cause being shown, vary these days and hours in writing. J. Protection of Adjoining Structures. No Land Alteration shall occur which may endanger the use or support of adjoining lands or structures. K. Slope Stabilization. Land contours made in conjunction with Land Alteration shall be sloped on all sides at a minimum ratio of three horizontal to one vertical (3H:1 V) or greater, unless a steeper slope is approved in writing by the City. M. Temporary Fencing. Temporary construction fencing must be installed around the Site, if necessary, to protect the public or natural resources against injury or damage. All temporary construction fencing shall be removed within ten (10) days following elimination of potential injury or damage or issuance of a Certificate of Occupancy, whichever occurs first. The fencing shall not be used as a permanent installation. N. Temporary Soil or Dirt Storage. Soil or dirt storage piles containing more than fifty (50) cubic yards of material shall be stabilized by mulching, vegetative cover, tarps, or other equivalent Control Measures within fourteen (14) days unless required otherwise in a federal, state or local permit. O. Tracking or Spilling. BMPs shall be employed to minimize Sediment from being tracked or spilled onto public or private roadways. The BMPs may include, but are not limited to, the following: frequent cleaning of streets adjacent to the construction site, rock construction entrances, graveled roads,washing stations, and parking areas of sufficient width and length. Sediment reaching a sidewalk, trail or public or private road shall be removed by street cleaning with power sweepers (not flushing) before the end of each workday or as otherwise ordered by the City in writing. Should eroded soils enter, or entrance appears imminent, into wetland or other water bodies, clean up and repair shall be immediate. The Permittee or Owner shall be responsible for signage and other protection measure during clean up operations. P. Site Dewatering. Water pumped from the Site shall be treated by temporary Sedimentation basins, grit chambers, sand filters, upflow chambers, hydro-cyclones, swirl concentrators or other controls as appropriate. Water may not be Discharged in a manner that causes Erosion or flooding that creates an adverse impact to the Site, abutting property, receiving channels or a wetland. Q. Unsafe Conditions. The Permittee shall repair, change, alter, modify or desist from any Land Alteration deemed by the City Engineer or his/her designee to be the cause of unsanitary, dangerous, or polluted conditions harmful to the general welfare of the City. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 12 of 25 R. Waste and Material Collection and Disposal. All waste and unused building materials (including garbage, debris, cleaning wastes, litter, wastewater or sewage, toxic materials or hazardous materials) shall be properly contained while on site, properly disposed of off-site, and not allowed to be carried by water and/or wind off the site or into a receiving channel or storm sewer system. Waste containers and all construction materials shall not be placed or stored such that they obstruct, encroach upon, or interfere wholly or in part with any public right-of-way, including but not limited to, public roadways, trails, sidewalks, parks or other public properties unless a permit is issued under City Code Section 6.06. S. Wetlands and Waterways. Stormwater shall not be Discharged directly into any natural water bodies such as wetlands, lakes or streams without pre-settlement. Wetlands must not be drained or filled, wholly or partially, unless a permit to replace by restoring or creating wetland areas of at least equal public value has been issued by the local governing unit. The permit and replacement must be in accordance with the Wetlands Conservation Act [MN Statutes 103G.221 et. Seq. (herein referred to as the WCA)] and City Code Section 11.51. Subd. 6. Development Plan Stormwater Management Standards and Design Criteria Development Plans with land disturbance of greater than or equal to one acre, including projects of less than one acre that are part of a larger common plan of development or sale, shall include evaluation of the following provisions. The evaluation must be provided with the Land Development Application. Variances may not be granted by the City for the stormwater requirements set forth in Subdivision 6.G. A. Green Infrastructure Analysis. The use of Green Infrastructure techniques and practices shall be the preferred BMPs for accomplishing compliance with Subd. 6.B. and Subd. 6. C. The following Green Infrastructure design options or types of features must be considered, consistent with zoning, subdivision and PUD requirements: 1. Preserving natural vegetation. 2. Preserving and utilizing natural upland swales, depressions and upland storage areas in the post-development condition to the degree that they can convey, store, infiltrate, filter or retain Stormwater runoff before Discharge. Preservation requires that no grading or other Construction Activity occurs in these areas. 3. Minimizing impervious surface. 4. Installing permeable pavement to allow stormwater runoff to filter through surface voids into an underlying reservoir for temporary storage and/or Infiltration. 5. Utilizing vegetated areas to filter sheet flow, remove Sediment and other Pollutants and increase time of concentration to slow Discharge or reduce runoff of Stormwater. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 13 of 25 6. Disconnecting impervious areas by allowing runoff from small impervious areas to be directed to pervious areas where it can be infiltrated or filtered. 7. Installing a green roof to provide an environment for plant growth for treatment of stormwater through filtering of suspended solids and pollutants and/or for volume and rate control as part of the roof system for the building. 8. Using irrigation ponds or systems, cisterns, rain barrels and related BMPs to reuse Stormwater runoff. 9. Planting of trees for retention and detention of Stormwater runoff as defined in the Minnesota Stormwater Manual or State of Minnesota Minimal Impact Design Standards (MIDS). 10. Utilizing a soil amendment or decompaction process after site disturbance. 11. Minimizing parking facility size. 12. Increasing buffers around streams, steep slopes and wetlands to protect from flood damage and/or provide additional water quality treatment. Development Plans shall be designed to protect and minimize impacts to natural features such as wetlands, wooded areas, rare and endangered species habitat, preservation areas designated by the Hennepin County Biological Survey, Metro greenways, and parkland to the MEP. B. Post-Construction Stormwater Management. Development Plans shall include the following conditions to the MEP. 1. New Development projects must have no net increase from pre-project conditions on an annual average basis of: a. Stormwater Discharge Volume b. Stormwater Discharges of Total Suspended Solids (TSS) c. Stormwater Discharges of Total Phosphorus (TP) 2. Redevelopment projects must have a net reduction from pre-project conditions on an annual average basis of: a. Stormwater Discharge volume b. Stormwater Discharges of TSS c. Stormwater Discharges of TP C. Volume Management. Volume Management Measures for Development Plans shall meet the following standards: 1. Retain a runoff volume equal to one (1.0) inch times the area of the proposed new impervious surfaces onsite. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 14 of 25 2. Pretreatment in the form of sump structure, vegetated filter strip, water quality inlet or other Sediment control method to settle particulates approved by the City shall be provided for all Infiltration areas. 3. Calculations, modeling and design for and installation of Infiltration BMPs must be provided. 4. No wetlands or areas below the calculated normal water level of constructed wet ponds shall be accepted as an Infiltration practice. D. Stormwater Discharge Volume Prohibitions. The use of Infiltration is prohibited on sites where the Infiltration BMP will receive Discharges from, or be constructed in, any of the following areas: 1. Where industrial facilities are not authorized to infiltrate industrial Stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the Minnesota Pollution Control Agency(MPCA). 2. On Land where vehicle fueling and maintenance currently occur. 3. Where there is less than three (3) feet vertical feet of separation from the bottom of the Infiltration BMP to the elevation of seasonally saturated soils or the top of bedrock. 4. Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating Stormwater. Documentation regarding type and extent of identified contaminants identified, such as a Phase II Environmental Site Assessment, must be provided. E. Stormwater Discharge Volume Restrictions. The use of Infiltration shall be subject to review and approval by the City Engineer where the use of Infiltration BMPs are restricted due to Construction Activity occurring on any of the following sites: 1. Where predominately Hydrologic Soil Group D (clay) soils exist. 2. Within 1,000 feet up-gradient, or 100 feet down-gradient of active karst features. The city may require the applicant to perform additional appropriate geotechnical investigations in areas of suspected active karst or shallow bedrock. 3. Where the bottom of the Infiltration basin will be less than 3 feet above the normal water level of any adjacent wetland. 4. Within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. Rules 4720.5100, subp. 13. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 15 of 25 5. Where soil Infiltration rates exceed 8.3 inches per hour. 6. Within 50 feet of a salt stockpile or storage area. 7. Where vehicle fueling and maintenance previously occurred. 8. Within the Wellhead Management Zone (WMZ) of any City well. City approval shall be conditioned upon completion of higher engineering review and submittal of the analysis to the City Engineer in these areas that demonstrate to the reasonable satisfaction of the City Engineer that the Infiltration BMPs will perform properly and that groundwater is adequately protected. F. Stormwater Discharge Volume Exceptions. The use of less Infiltration for volume control on the Site of the Construction Activity or Land Alteration may be allowed subject to review and approval in writing by the City where: 1. The Site is precluded from infiltrating Stormwater through a designed system due to any of the limitations described in Subds. 6.D or 6.E of this Section. 2. The project is a linear project where the right-of-way precludes the installation of volume control practices that meet the conditions for post-construction storm water management Subds. 6.B or 6.0 of this Section. A reasonable attempt must be made to obtain right-of-way during the project planning process. If the City Engineer determines that Infiltration is restricted or prohibited on site, the Permittee or Owner shall incorporate to the MEP Stormwater treatment alternatives such as Filtration, evapotranspiration, reuse, harvesting, conservation design, green roofs, or other similar techniques on the Site to reduce Stormwater Discharge volume. The City may allow, by an approval in writing, the Permittee or Owner to provide payment to the City in lieu of the volume reduction upon written approval by the City. The request and any information and/or calculations required to support the estimated amount of volume reduction and payment amount must be provided in writing to the City Engineer with the Application for the Land Alteration Permit. G. Stormwater Management Mitigation. In circumstances where the Permittee cannot cost effectively meet the post-construction requirements for Total Suspended Solids (TSS) or Total Phosphorus (TP) treatment established in Subd. 6.B in this Section on the Site, the Permittee must identify locations where mitigation projects will be completed by the Permittee. The TSS and/or TP not addressed on Site must be addressed through mitigation approved in writing by the City and, at a minimum, shall ensure the following: 1. Mitigation project areas are selected in the following order of preference: a. Locations that yield benefits to the same receiving water that Stormwater runoff drains to from the Construction Activity or Land Alteration. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 16 of 25 b. Locations with the same Department of Natural Resource (DNR) catchment area as the Construction Activity or Land Alteration. c. Locations in the next adjacent DNR catchment area up-stream d. Locations anywhere within the City. 2. Mitigation projects must be approved by the City in writing and may include either: (i) creation of new Stormwater Facilities, (ii) retrofit of existing Stormwater Facilities, or (iii) creation or use of a regional Stormwater Facility. Routine maintenance of Stormwater Facilities already installed cannot be used to meet mitigation requirements. 3. Completed within 24 months after the start of the Construction Activity or Land Alteration. 1 The Permittee shall determine, document and provide the contact information for the Person who is responsible for long-term maintenance on all mitigation projects. The Person responsible is subject to approval by the City. The Permittee may be allowed to provide payment to the City in lieu of the Stormwater Management mitigation activity upon written approval by the City Engineer. The payment shall include all costs, including but not limited to the cost of land purchase, analysis, design, construction, monitoring and maintenance of the mitigation site. H. Stormwater Facility Design Standards. All storm sewer system components, including inlets, outlets, catch basins, piping and other structures designed to treat or convey Stormwater, shall be designed for a minimum 10-year frequency event using currently accepted rainfall data with the exception of storm sewer systems near critical topographic features such as steep slopes and bluffs which shall be designed for a 100-year frequency event with a designated overland emergency overflow (EOF). Green Infrastructure required by the City or other regulatory agency may be considered for reductions in storm sewer design requirements if pre-approved in writing by the City Engineer. I. NURP Design Criteria. If Stormwater Facilities are required by the City to meet the requirements of Subd. 6.B and 6.C, the Stormwater Facilities may include a Stormwater pond which shall be based on NURP Design Criteria. Proposals to provide an alternative to the NURP Design Criteria may be considered but must be approved in writing by the City Engineer. The NURP pond shall be designed by a Professional Engineer licensed in Minnesota (PE). The following NURP Design Criteria must be incorporated into the design submitted for review. 1. A permanent pond surface equal to 2% of the impervious area draining to the pond or 1% of the entire area draining to the pond, whichever amount is greater. 2. An average permanent pool depth of four(4)to ten (10) feet. 3. A recommended permanent pool length to width ratio of 3:1 or greater. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 17 of 25 4. A minimum protective shelf extending ten (10) feet into the permanent pool with a slope of 10:1, beyond which slopes shall not exceed 3H:1V. 5. All Stormwater Facilities shall have a device to keep oil, grease, and other water borne material from moving downstream as a result of normal operations. Subd. 7. Inspections,Monitoring and Maintenance. A. Inspections. Inspections of the Site and Stormwater Facility to determine compliance with the requirements of this Section are the responsibility of the Permittee and/or Owner. Sites which require a NPDES Permit or are greater than 1.0 acre in size must have inspections completed by a Certified Professional in Erosion & Sediment Control (CPESC) or a Professional Engineer licensed in Minnesota (PE). Inspection results and maintenance activity reports must be completed and submitted in writing to the City for a minimum of two (2) years following completion of construction and final acceptance by the City. B. Right of Entry and Access to Materials. The City shall be entitled to enter and inspect the Site and Stormwater Facilities as often as may be necessary to determine compliance with this Section and shall be entitled to examine and copy records, wherever they may be kept that must be maintained pursuant to the Permit or local, state or federal law. C. Obstructions to Access. Any temporary or permanent obstruction to safe and easy access to a Site or Stormwater Facility subject to inspection shall be promptly removed by the Permittee or Owner at the request of the City and shall not be replaced. D. Monitoring and Testing of Stormwater Discharge and Stormwater Facilities. To assure that the Land Alteration is being conducted in accordance with the conditions stated on the Permit, the City may order, at the expense of the Permittee or Owner, monitoring of the Stormwater Discharge and/or Stormwater Facility, including those field measurements or testing the City deems necessary to assure that the conditions and requirements of the Permit are being followed. If the monitoring is not completed, the City shall have the right to set up on any Site such devices as are necessary in the opinion of the City to conduct monitoring, testing and/or sampling of the Stormwater and/or Stormwater Facility. E. Inspections and Maintenance during Land Alteration Activities. During the Land Alteration the Permittee must inspect each Stormwater Facility and Erosion Control System bi-weekly and immediately after each rainfall event of 0.5 inches or more. Any Erosion or breach in an Erosion Control System must be corrected within 48 hours of identifying the Erosion or breach. Correction may include, but is not limited to: rehabilitation of an Infiltration practice; removal of silt, litter and other debris from catch basins, inlets and drainage pipes; removal of noxious or invasive weed species; and/or replacement of landscape vegetation. Inspections shall include, but are not limited to: reviewing maintenance and repair records; sampling discharges, surface water, groundwater, and material or water in drainage control facilities; and evaluating the condition of Erosion Control Systems and other Stormwater Facilities. Documentation for each inspection must Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 18 of 25 be provided to the City in a format approved by the City within 48 hours of the inspection. F. Post Activity Inspections. All Stormwater Facilities must undergo, at a minimum, one inspection annually for two (2) years after completion and final acceptance of the construction. After two annual inspections are approved by the City in writing, all Stormwater Facilities must undergo, at a minimum, one inspection every five (5) years to document maintenance and repair needs and ensure compliance with the requirements of this Section and all federal, state and local regulations. An inspection report for each inspection shall be filed with the City within 48 hours of the inspection. The inspection frequency may be increased as deemed necessary by the City to ensure proper functioning of the Stormwater Facility. The requirements of this paragraph pertain only to Stormwater Facilities which are not subject to an easement or maintenance agreement in favor of the City, Watershed District or other federal, state or local agency. G. As-Built Surveys. An as-built survey of every Stormwater Facility must be provided to the City within one year of final completion of Construction Activity or Land Alteration. H. Post Activity Stormwater Facility Maintenance. Owners of Land which includes a Stormwater Facility must maintain the Stormwater Facility to ensure proper functioning of the Stormwater Facility over time. Maintenance shall include: restoration or replacement of Stormwater Facilities' function; removal of silt, litter and other debris from catch basins, inlets and drainage pipes; removal of noxious or invasive weed species; or replacement of landscape vegetation if needed. All required maintenance shall be addressed in a timely manner, as determined by the City. The maintenance requirement may be increased as deemed necessary by the City to ensure proper functioning of the Stormwater Facility over time. The requirements of this paragraph pertain only to Stormwater Facilities which are not subject to an easement or maintenance agreement in favor of the City or Watershed District or other federal, state or local agency. The City may perform maintenance on any private Stormwater Facility which presents or may present imminent and substantial danger to the environment, to the health or welfare of persons, or to the storm sewer system or surface waters. The Owner of the private system shall be responsible for any costs and charges that are associated with this work. I. Stormwater Facility Easement. When any new Stormwater Facility is installed on private property where it receives drainage from a public Stormwater system, the property owner shall grant to the City an easement in recordable form granting the City the right, but not the obligation, to maintain, reconstruct, repair and inspect the Stormwater Facility. The easement shall be received by the City prior to completion of the construction of the Stormwater Facility and shall include the right to enter onto the Site to gain access to the Stormwater Facility. J. Failure to Maintain Practices. If a Permittee fails or refuses to meet any of the requirements of this Section, the City, after notice, may inspect the Stormwater Facility to determine if maintenance is required to ensure compliance with this Section and/or correct Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 19 of 25 any violations by performing all necessary work to place the Site in compliance with this Section. If the City identifies violations of this Section as a result of the inspection, the City shall notify the Permittee of the violation and a time by which the violations must be corrected. The notice shall further advise that, should the Permittee fail to correct the violation by the stated date, the City will cause the violation to be corrected and the expense thereof shall be charged to the Permittee or Owner. Each violation of this Section are deemed and declared a public health and safety hazard and a public nuisance. Building inspections may be withheld until the violation is abated or corrected. The City may also issue a stop-work order on any activities that violate the terms of this Section. If payment is not made within thirty (30) days after costs are incurred by the City, payment will be withdrawn from the Permittee's Financial Security required by this Section. If there is an insufficient amount in the Financial Security to cover the costs incurred by the City or if there is no Financial Security, then the City may assess the Land for the cost of repair work and any penalties and the amount assessed shall be a lien on the Land and may be certified to the County Auditor to be placed on the tax statement and collected in the same manner as ordinary taxes by the county. Subd. 8. Land Alteration Permit Application Requirements. A. A person seeking a Land Alteration Permit shall make application to the City on a form provided by the City and must include information that exhibits compliance with City Code Section 11.55 and other federal, state and local permit requirements, including the State of Minnesota issued NPDES/SDS General Permit to Discharge Stormwater Associated with Construction Activity or Land Alteration, as applicable. B. Inspection and Maintenance. All Stormwater Facilities shall be designed to minimize the need for maintenance, to provide access for maintenance purposes and to be structurally sound. Prior to issuance of the Permit, the Applicant shall obtain necessary easements or other property interests to allow access to the Stormwater Facilities for inspection and maintenance. A copy of the easements and/or property interests must be provided with the Application. C. Land Alteration / Plan Review Permit Fee. A Land Alteration / Plan Review Fee in an amount set forth in the City Fee Schedule must be paid at the time of submitting an Application to the City. In the event the Land Alteration Permit application is denied, 50% of the Permit Fee shall be returned to the Applicant. D. Site construction and/or site grading plans. All plans provided shall be at the same scale. The minimum scale shall be one inch equals 50 feet. All plans must be signed by a Professional Engineer licensed in Minnesota (PE) who must verify that the design of all Stormwater Facilities and Erosion Control Systems meet the requirements contained in this Section. The following plans must be included with the application: 1. A topographic map of the Site as it exists prior to the proposed Land Alteration showing ground elevation contours at two-foot intervals. The map shall include a Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 20 of 25 minimum of 250 feet of land abutting the Site on all sides that is sufficient to show on- and off-site drainage. 2. A topographic map of the Site (grading plan) showing the existing and proposed ground elevation contours at two-foot intervals. 3. Locations and dimensions of all proposed Land Alterations and site features before and after Land Alteration. 4. The Emergency Over Flow (EOF) location and elevation for each Stormwater Facility. 5. The location and size of existing and proposed building pads. 6. Locations and dimensions of all temporary or interim soil or dirt stockpiles. 7. Location, dimensions and plans of all temporary, interim and final Stormwater Facilities and Erosion Control Systems necessary to meet the requirements of this Section. 8. Methods that will be used to stabilize the site during and after construction, including types, time frames and schedules. 9. A restoration plan for areas disturbed by the Land Alteration, including Final Stabilization measures. E. Stormwater Pollution Prevention Plan (SWPPP). A SWPPP shall be provided with the application that describes the control and management of the flow of Stormwater and associated water quality impacts resulting from the development. A copy of the completed NPDES/SDS Construction Stormwater General Permit for the Site if required by the Minnesota Pollution Control Agency(MPCA)must be provided with the SWPPP. F. Stormwater Treatment Calculations. Stormwater treatment calculations used to determine compliance with Subds. 6 or 8 of this Section and any federal, state or local regulatory requirements or permits shall be provided with the application. G. Runoff Management Plan (RMP). If the proposed project is in the Lower Minnesota River Watershed District (LMRWD) a Runoff Management Plan (RMP) must be developed by the Applicant for management of Stormwater runoff in accordance with LMRWD requirements. A copy of the RMP, if required, must be provided with the application. Subd. 9. Permit Application Review and Approval. A. Issuance or Denial. The City Engineer or his/her designee shall review an application for a Land Alteration Permit to determine its conformance with the provisions of this Section. Consistent with Minn. Stat. 15.99, the City Engineer or his/her designee shall in writing Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 21 of 25 either approve or deny issuance of a Permit or recommend that the application be forwarded to the City Council for review and denial or approval. Prior to release of the Land Alteration Permit, the Applicant shall provide written copies of all required federal, state and local permit approvals. B. Conditions. Approval, denial, or approval subject to conditions of a Land Alteration Permit shall be based upon the following factors: 1. Whether, and the extent to which, the Land Alteration may create or exacerbate a safety risk to surrounding persons, the public or property. 2. Whether, and the extent to which, the Land Alteration may cause undue harm to the environment including, but not limited to, noise, dust, Erosion, undue destruction of vegetation, and accumulation of waste materials and Pollutants. 3. Whether the physical characteristics of the Site, including but not limited to topography, vegetation, susceptibility to Erosion or siltation, susceptibility to flooding, water storage or retention, are such that the Site is not suitable for Land Alteration or the use proposed. 4. Whether adequate plans have been made for restoring and/or stabilizing the Site upon completion of the Land Alteration. 5. Whether there is a substantial likelihood that the Applicant will be able to comply with the rules and regulations of this Section, other applicable Sections of the City Code, and all applicable state, federal and local regulations. 6. Whether the Site proposed for the Land Alteration is zoned for the proposed use. 7. If the City accepts maintenance of the Stormwater Facility, the City may require conveyance to the City or other public entity certain lands or interests therein. A Land Alteration Permit may be approved subject to conditions which limit the size; kind or character of the proposed Land Alteration; require the construction of Stormwater Facilities; require replacement of vegetation; establish monitoring procedures; require staging the work over time; and/or require buffering. C. Modifications. A Permittee may submit to the City a written request for modification of a Permit. The City Engineer or his/her designee shall review the request and in writing either approve or deny the request or recommend that the request be forwarded to the City Council for review and denial or approval. The City may require additional reports and data from the Permittee. D. Expiration. All Land Alteration Permits shall expire 24 months after issuance unless otherwise provided on the Permit. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 22 of 25 Subd. 10. Suspension or Revocation of Permit. The City may suspend or revoke a Permit as follows: A. Suspension. If the City determines any of the following: (i) the Permit was issued in error or on the basis of incorrect information; or (ii) the Permit or work are in violation of any provision of this Section or any federal, state or local regulation, the City may suspend the Permit and issue a stop work order and the Permittee shall cease all work on the Site except for work necessary to remedy the cause of the suspension. The Permittee may request reinstatement of a suspended Permit upon correction of the causes for suspension. If the conditions of the Permit have been complied with in full, the City shall reinstate the Permit. B. Revocation. If the Permittee refuses or fails to cease work after the suspension or refuses or fails to correct the causes for suspension within the time period provided in the stop work order, the City may revoke the Permit. Subd. 11. Financial Security. Financial Security is required prior to issuance of a Land Alteration Permit. The Financial Security may take the form of: (i) a performance bond in a form acceptable to the City; (ii)an irrevocable letter of credit issued by a financial institution and in a form acceptable to the City; or (iii) cash in United States currency. The performance bond, letter of credit, or an agreement relating to the deposit of cash with the City shall provide that the City may make a claim against, draw on or withdraw from the financial security as appropriate in order to complete the performance of Applicant's obligations pursuant to the terms of the Permit and this Section, including but not limited to, the Applicant's obligations imposed pursuant to the Permit and this Section and indemnification of the City against any loss, cost or expense, including an amount as and for reasonable attorney's fees incurred in enforcing the obligations of Applicant pursuant to the Permit or this Section. A. Land Alteration Permit Financial Security. The Financial Surety for a Land Alteration Permit shall be in an amount of 125 percent (125%) of the cost estimate of the work to be done as stated in the application for a Land Alteration Permit and as approved by the City Engineer or his/her designee. B. Tree Replacement Financial Security. In addition, if trees are required to be replaced pursuant to this Section an additional Financial Security shall be provided in the amount of 150 percent (150%) of the estimated cost to furnish and plant the Replacement Trees as approved by the City Forester or his/her designee. The estimated cost shall be at least as much as the reasonable amount charged by nurseries for the furnishing and planting of the Replacement Trees. In the event the estimated cost submitted by the Applicant to the City is not approved, the City Engineer or his/her designee shall have the right in his/her sole discretion to determine the estimated cost for purposes of the Financial Surety. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 23 of 25 Subd. 12. Action Against Financial Security. The City may make a claim against, draw on or withdraw from the appropriate Financial Security in the event of a violation of the terms of the Permit, including but not limited to the following: A. The Permittee ceases performing the Land Alteration for a period of thirty(30) days or more prior to completion of the Land Alteration. B. The Permittee fails to conform to the Land Alteration Permit as approved, and/or has had its Land Alteration Permit revoked. C. The techniques outlined in the Land Alteration Permit fail within one year of installation or before Final Stabilization is achieved for the Site or portion of the Site, whichever comes later. D. The City determines that action by the City is necessary to prevent excessive Erosion from occurring on the Site, or to prevent Sediment from occurring on adjacent or nearby properties. E. The Permittee ceases working on the Tree Replacement Plan for a period of thirty (30) days or more. The City may make a claim against, draw on or withdraw from the Financial Security in whole or in part, for all direct and indirect costs incurred in doing the remedial work undertaken by the City, its employees, consultants and/or contractors. Subd. 13. Release of Financial Security. Any remaining Financial Security shall be released to the Person who deposited the Financial Security upon determination by the City that the requirements of this Chapter and the conditions of the Land Alteration Permit and/or Tree Replacement Plan have been satisfactorily performed. No portion of the Financial Security shall be released while there are unsatisfied obligations of the Permittee, including the obligation to indemnify the City for any expenses incurred in enforcing the terms of the Permit or this Section. When more than half of the Site's maximum exposed soil area achieves Final Stabilization, the City may reduce the total required amount of the Financial Security, if approved by the City Engineer. A portion, in an amount determined by the City Engineer taking into consideration the percentage of completion of project and the estimated cost to complete the project, of the Financial Security shall be retained to secure the Permittee's or Owner's obligation to remove and replant Replacement Trees which are dead, unhealthy or missing as provided for in this Section. Subd. 14. Adopted by Reference. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 24 of 25 The Minnesota Pollution Control Agency's (MPCA's) publications entitled: "Protecting Water Quality in Urban Areas" dated 2000, which is currently located at the web site address of www.pca.state.mn.us/index.php/water/water-typ es-and-pro grams/stormwater/stormwater- management/stormwater-best-management-practices-manual.html and "Minnesota Stormwater Manual", which is currently located at the web site address of stormwater.pca.state.mn.us/index.php/Main_Page are hereby adopted and incorporated by reference.. Section 2. City Code Chapter 1, entitled "General Provisions and Definitions Applicable to Entire City Code including Penalty for Violation" and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the. Land Alteration, Tree Preservation and Stormwater Management Regulations DRAFT City Code Chapter 11.55—rev. 04/08/2015 Page 25 of 25 NOTICE OF PUBLIC HEARING CITY COUNCIL Monday,May 19, 2015 - 7:00 PM City Center- 8080 Mitchell Road Eden Prairie, MN 55344 Protect: Code Amendment Stormwater NOTICE: Residents of Eden Prairie are invited to attend a public hearing about the adoption of an amendment to the City Code regarding the regulations for land alteration, tree preservation and stormwater management. It is proposed that Section 11.55 of the City Code be revised. The proposed revision is in response to issuance of new requirements within the City's Phase II National Pollutant Discharge Elimination System (NPDES)permit. The proposed amendment revises the City's existing standards to meet these new requirements. The meeting is televised live on cable channel 16 and rebroadcast on Mondays at 7:00 p.m. and Saturdays at 1:00 p.m. QUESTIONS OR COMMENTS: If you wish to see a copy of the proposed amendment before the meeting, please stop by City Hall between 8:00 a.m. to 4:30 p.m., Monday through Friday. If you want to talk to someone about the proposed project, please contact Leslie Stovring, Environmental Coordinator, at 952-949-8327. Notice of this public hearing published in the EDEN PRAIRIE NEWS on May 7, 2015. CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims May 19, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 238467 - 238654 Wire Transfers 1010669 - 1010776 Wire Transfers 5412 - 5425 March Purchases City of Eden Prairie Council Check Summary 5/19/2015 Division Amount Division Amount General 9,603 304 Senior Board 21 100 City Manager 5,262 308 E-911 68 101 Legislative 739 309 DWI Forfeiture 280 110 City Clerk 563 445 Cable PEG 979 111 Customer Service 6,240 509 CIP Fund 4,446 113 Communications 793 526 Transportation Fund 5,645 114 Benefits&Training 17,052 527 CIP-Leasing Costs 295 130 Assessing 1,162 529 Shady Oak Rd-CR 61 South 379 132 Housing and Community Services 24,000 531 Eden Prairie Road 3,440 133 Planning 549 532 EP Road Connect Flying Cloud 12,558 136 Public Safety Communications 2,623 534 WEST 70TH ST.EXTENSION 16,857 137 Economic Development 5,185 Total Capital Projects 44,969 138 Community Development Admin. 745 150 Park Administration 1,446 601 Prairie Village Liquor 90,409 151 Park Maintenance 39,685 602 Den Road Liquor 125,937 153 Organized Athletics 101 603 Prairie View Liquor 97,788 154 Community Center 7,407 605 Den Road Building 239 156 Youth Programs 519 701 Water Fund 106,795 157 Special Events 1,035 702 Sewer Fund 6,338 158 Senior Center 943 703 Storm Drainage Fund 30,385 159 Recreation Administration 17 Total Enterprise Funds 457,890 160 Therapeutic Recreation 20 162 Arts 7,717 803 Escrow Fund 5,660 163 Outdoor Center 3,272 807 Benefits Fund 455,407 168 Arts Center 79 812 Fleet Internal Service 32,022 180 Police 16,996 813 IT Internal Service 8,987 184 Fire 14,753 814 Facilities Capital ISF 12,800 186 Inspections 120 815 Facilites Operating ISF 27,592 200 Engineering 111 816 Facilites City Center ISF 29,957 201 Street Maintenance 6,508 817 Facilites Comm.Center ISF 51,656 202 Street Lighting 425 Total Internal Service Funds 624,080 Total General Fund 175,672 301 CDBG 22,455 Report Totals 1,325,085 303 Cemetary Operation 18 Total Special Revenue Funds 22,473 y of Eden Prairie Check Register by GL 5/19/2015 Check# Amount Supplier/Explanation Account Description Business Unit Explanation 5422 $229,905 CERIDIAN Federal Taxes Withheld Health and Benefits Taxes Withheld 5425 $153,057 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA 1010716 $81,997 XCEL ENERGY Electric Den Bldg.-CAM 5416 $52,405 US BANK Repair&Maint.Supplies Utility Operations-General 238598 $33,487 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 238493 $28,188 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 238636 $25,202 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 5424 $23,771 ING Deferred Compensation Health and Benefits 1010707 $23,291 SRF CONSULTING GROUP INC Design&Engineering Storm Drainage 1010767 $22,623 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Storm Drainage 238604 $22,153 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 238498 $21,455 LAND TITLE INC Refunds CDBG-Public Service 1010746 $19,987 DIVERSE BUILDING MAINTENANCE Tenant 1 -Janitor Service Public Works/Parks 238525 $17,570 PRAIRIE PARTNERS SIX LLP Advertising Prairie Village Liquor Store 238537 $17,347 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit 238506 $16,237 MINNESOTA UI FUND Unemployment Compensation Organizational Services 238631 $15,998 SHORT ELLIOTT HENDRICKSON INC Design&Engineering EP Rd Connect to Flying Cloud 238651 $15,213 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie Village Liquor Store 238538 $14,950 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Den Road Liquor Store 1010769 $14,621 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 5423 $14,358 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 5413 $14,147 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits 1010710 $13,926 THORPE DISTRIBUTING Liquor Product Received Den Road Liquor Store 238527 $13,397 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 238554 $13,063 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie View Liquor Store 238613 $12,936 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant 238567 $12,800 BAKER Other Contracted Services Facilities Capital 238652 $12,177 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie Village Liquor Store 238555 $11,300 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Den Road Liquor Store 238622 $10,957 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 1010713 $10,558 WALL TRENDS INC Supplies-General Bldg Fitness/Conference-Cmty Ctr 238654 $10,173 FINLEY BROS INC Other Contracted Services Round Lake 238597 $8,964 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 1010721 $8,903 DAY DISTRIBUTING Liquor Product Received Den Road Liquor Store 5414 $8,647 GENESIS EMPLOYEE BENEFITS,INC HSA-Employer Health and Benefits 238626 $8,000 PROP Other Contracted Services Housing and Community Service 238480 $7,985 GRAYMONT Treatment Chemicals Water Treatment Plant 1010673 $7,955 DAY DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 1010764 $7,750 SENIOR COMMUNITY SERVICES Other Contracted Services Housing and Community Service 1010740 $7,526 ADVANCED ENGINEERING&ENVIRONMENTAL SE Process Control Services Water Wells 1010685 $6,831 WENCK ASSOCIATES INC Design&Engineering Storm Drainage 238520 $6,611 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 238612 $6,571 MN DEPT OF TRANSPORTATION Testing-Soil Boring Transportation Fund 5417 $6,200 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 238516 $5,995 PAPCO INC Cleaning Supplies Public Works/Parks 1010761 $5,231 PIONEER MANUFACTURING COMPANY Operating Supplies Park Maintenance 238605 $5,000 MCCD Other Contracted Services Economic Development Check# Amount Supplier/Explanation Account Description Business Unit Explanation 238635 $5,000 SOUTHDALE YMCA YOUTH DEVELOPMENT PROGRAM Other Contracted Services Housing and Community Service 238553 $4,861 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 1010752 $4,446 HANSEN THORP PELLINEN OLSON Other Contracted Services Capital Maint.&Reinvestment 238645 $4,320 TKO WINES,INC Liquor Product Received Prairie Village Liquor Store 238544 $4,200 TREES BY FORREST Other Contracted Services Tree Removal 238556 $4,161 ACE TRAILER SALES Capital Under$25,000 Arts 238592 $4,140 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Fire 238588 $4,025 GRAYMONT Treatment Chemicals Water Treatment Plant 238477 $3,745 GENERAL REPAIR SERVICE Repair&Maint.Supplies Water Treatment Plant 238617 $3,595 NORTH STAR PUMP SERVICE Equipment Parts Sewer Liftstation 1010715 $3,497 WINE COMPANY,THE Liquor Product Received Den Road Liquor Store 238621 $3,496 PAUSTIS&SONS COMPANY Liquor Product Received Den Road Liquor Store 238492 $3,483 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 238606 $3,445 MCGOUGH CONSTRUCTION Road Weight Restrictions General Fund 238593 $3,427 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 1010774 $3,425 WINE COMPANY,THE Liquor Product Received Den Road Liquor Store 1010695 $3,364 HANSEN THORP PELLINEN OLSON Design&Engineering Storm Drainage 238644 $3,250 TEENS ALONE Other Contracted Services Housing and Community Service 238522 $3,000 POSTAGE BY PHONE RESERVE ACCOUNT Postage Customer Service 238517 $2,913 PAUSTIS&SONS COMPANY Liquor Product Received Den Road Liquor Store 238650 $2,909 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 238467 $2,750 DR HORTON,INC Reimbursement-legal notices Escrow 238573 $2,580 BETHEL UNIVERSITY Tuition Reimbursement/School Fire 238611 $2,500 MN CIT OFFICERS ASSOCIATION Tuition Reimbursement/School Police 238583 $2,446 EATS Other Contracted Services Garden Room Repairs 238558 $2,397 ACTION FLEET INC Autos Fire 1010687 $2,317 A-SCAPE INC Contract Svcs-Lawn Maint. Fire Station#4 238486 $2,207 IND SCHOOL DIST 272 Operating Supplies Police 238595 $2,160 INTERTECH INC Other Contracted Services IT Operating 238591 $2,112 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police 1010683 $2,068 VAN PAPER COMPANY Tenant 1-Cleaning Suppli City Center Operations 238484 $1,997 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1010738 $1,966 VINOCOPIA Liquor Product Received Den Road Liquor Store 238575 $1,944 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 238603 $1,867 MANSFELDER4,INC. Beer/Wine Licenses General Fund 1010689 $1,862 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage 5412 $1,823 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits 238565 $1,820 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 238489 $1,810 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 1010768 $1,776 STREICHERS Clothing&Uniforms Police 1010706 $1,767 REINDERS INC Landscape Materials/Supp Park Maintenance 1010741 $1,729 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1010737 $1,699 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 1010756 $1,689 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating 238586 $1,674 GENERAL OFFICE PRODUCTS COMPANY Supplies-General Building City Center Operations 238499 $1,660 LIFE SUPPORT INNOVATIONS Safety Supplies City Center Operations 1010743 $1,638 CENTERPOINT ENERGY Gas Sewer Liftstation 1010701 $1,634 METRO SALES INCORPORATED* Other Rentals Customer Service 238521 $1,497 PLASTIC BAG MART Liquor Product Received Prairie View Liquor Store 1010696 $1,434 HD SUPPLY FACILITIES MAINTENANCE Supplies-HVAC City Center Operations 1010704 $1,386 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Senior Center 1010690 $1,359 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Explanation 238570 $1,350 BEACON ATHLETICS Operating Supplies Park Maintenance 238561 $1,331 ALTERNATIVE BUSINESS FURNITURE INC Office Supplies Utility Operations-General 238572 $1,323 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store 238600 $1,320 KEEPERS Protective Clothing Fire 1010684 $1,309 VINOCOPIA Liquor Product Received Den Road Liquor Store 1010750 $1,305 GRAINGER Supplies-Plumbing Fitness/Conference-Cmty Ctr 238549 $1,289 WARNING LITES Asphalt Overlay Traffic Signals 1010727 $1,269 JOHN DEERE LANDSCAPES/LESCO Landscape Materials/Supp Park Maintenance 238472 $1,261 FIRE SAFETY USA INC Repair&Maint.Supplies Fire 238526 $1,225 PRAIRIE RESTORATIONS INC Other Contracted Services Round Lake 238648 $1,220 WEBBER RECREATIONAL DESIGN INC Repair&Maint.Supplies Staring Lake 238594 $1,164 IDCSERVCO Printing Community Center Admin 1010688 $1,034 ASPEN WASTE SYSTEMS INC. Waste Disposal Utility Operations-General 1010772 $1,018 VTI Equipment Repair&Maint Public Safety Communications 238501 $1,017 MARCO INC Other Contracted Services IT Telephone 238634 $1,000 SOUTHDALE YMCA-CHILD CARE Refunds CDBG-Public Service 238524 $998 PRAIRIE LAWN AND GARDEN Machinery&Equipment Capital Outlay Parks 1010669 $996 BRAUN INTERTEC CORPORATION Other Contracted Services Outdoor Center 238503 $995 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Concessions 1010770 $990 TWIN CITY SEED CO Landscape Materials/Supp Homeward Hills Park 238523 $980 PRAIRIE EQUIPMENT COMPANY Repair&Maint.Supplies Water System Maintenance 1010751 $979 GRANICUS INC Equipment Repair&Maint Cable PEG 1010717 $968 ZARNOTH BRUSH WORKS INC. Equipment Repair&Maint Park Maintenance 238475 $963 FORECAST PUBLIC ART Other Contracted Services Arts 238653 $949 Z WINES USA LLC Liquor Product Received Prairie Village Liquor Store 1010759 $925 METRO SALES INCORPORATED* Other Rentals Customer Service 1010773 $915 WALL TRENDS INC Supplies-General Bldg Utility Operations-General 238642 $905 SYMBOLARTS Operating Supplies Police 238502 $900 MCINTYRE,ROBIN Other Contracted Services Summer Theatre 238539 $859 STAPLES ADVANTAGE Supplies-General Building Customer Service 238596 $852 J H LARSON COMPANY Repair&Maint.Supplies Riley Lake 238485 $850 ICE CASTLES LLC Deposits Escrow 238528 $830 PRINT SOURCE MINNESOTA Printing Police 1010745 $808 CONTINENTAL RESEARCH CORPORATION Small Tools Water Treatment Plant 238548 $800 WARHOL,MELISSA Other Contracted Services Summer Theatre 238633 $795 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Tuition Reimbursement/School Police 1010732 $766 PARK SUPPLY OF AMERICA INC Supplies-Plumbing Utility Operations-General 238643 $760 TACTICAL SOLUTIONS INC Equipment Repair&Maint Police 238587 $699 GRAPE BEGINNINGS Liquor Product Received Den Road Liquor Store 238620 $685 PAPCO INC Janitor Service Public Works/Parks 238488 $672 INFRATECH Repair&Maint.Supplies Water System Maintenance 238474 $668 FLAGSHIP RECREATION Repair&Maint.Supplies Preserve Park 238585 $657 EXECUTIVE OCEAN Awards Internal Events 238560 $650 ALL PRO XTERIORS INC Contract Svcs-Roof Dunn Brothers 238590 $650 HAYNES,TRICIA Other Contracted Services Special Initiatives 1010698 $639 MARGRON SKOGLUND WINE IMPORTS,INC Liquor Product Received Den Road Liquor Store 1010712 $626 TRANE U.S.INC Supplies-HVAC Park Shelters 1010757 $614 MARSHALL&SWIFT Dues&Subscriptions Assessing 1010747 $586 ETHANOL PRODUCTS LLC Treatment Chemicals Water Treatment Plant 238487 $577 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 238569 $570 BCA/CRIMINAL JUSTICE TRAINING&EDUCATIO Tuition Reimbursement/School Police 1010709 $566 STREICHERS Training Supplies Police Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1010771 $565 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services 5421 $551 CERIDIAN Garnishment Withheld Health and Benefits 238536 $549 SNAP-ON TOOLS Small Tools Fleet Operating 1010686 $546 AMERICAN TIME&SIGNAL CO Supplies-General Building City Center Operations 1010691 $540 CONCRETE CUTTING&CORING INC Repair&Maint.Supplies Storm Drainage 1010708 $539 ST CROIX RECREATION FUN PLAYGRAOUNDS INC Equipment Repair&Maint Red Rock Park 1010694 $532 GRAINGER Supplies-General Building City Hall-CAM 238532 $531 SEASONAL SERVICES ON LAKE MINNETONKA Other Contracted Services Park Maintenance 238646 $525 URBAN LAND INSTITUTE Dues&Subscriptions Planning 1010775 $523 WM MUELLER AND SONS INC Patching Asphalt Street Maintenance 238479 $523 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 1010739 $520 W P&R S MARS CO Operating Supplies Fleet Operating 238481 $500 GTS Conference/Training Administration 238628 $500 REMARKABLE REPTILES,THE Other Contracted Services Outdoor Center 238507 $497 MINVALCO INC Building Repair&Maint. Garden Room Repairs 238638 $473 STAPLES ADVANTAGE Supplies-General Building Customer Service 1010676 $454 JOHN DEERE LANDSCAPES/LESCO Repair&Maint.Supplies Capital Outlay Parks 238546 $450 VERLEY,TARYN Other Contracted Services Summer Theatre 238637 $436 SPARTAN STAFFING LLC Other Contracted Services Park Maintenance 238608 $433 MINNESOTA SAFETY SERVICES LLC Instructor Service Pool Lessons 1010724 $432 HACH COMPANY Laboratory Chemicals Water Treatment Plant 238601 $415 LIFE SUPPORT INNOVATIONS Safety Supplies Utility Operations-General 1010693 $410 FACTORY MOTOR PARTS COMPANY Lubricants&Additives Fleet Operating 238471 $392 ENVIRONMENTAL EQUIPMENT&SERVICES Equipment Parts Fleet Operating 1010720 $389 CLAREY'S SAFETY EQUIPMENT Safety Supplies Prairie Village Liquor Store 238627 $385 RAPTOR CENTER,THE Other Contracted Services Special Initiatives 1010714 $368 WATSON CO INC,THE Merchandise for Resale Concessions 1010682 $357 SULLIVAN,ANDREW J Mileage&Parking Utility Operations-General 238563 $351 APPERT'S FOODSERVICE Merchandise for Resale Concessions 1010776 $335 XCEL ENERGY Electric Forest Hills Park 238629 $320 ROOT 0 MATIC Equipment Repair&Maint Sewer System Maintenance 1010670 $319 CHEMSEARCH Other Contracted Services Pool Maintenance 238647 $315 VERIZON WIRELESS Telephone Park Maintenance 1010700 $312 MENARDS Operating Supplies Water Treatment Plant 1010753 $310 HD SUPPLY FACILITIES MAINTENANCE Supplies-Electrical Facilities Staff 238618 $307 NORTHERN TOOL Equipment Repair&Maint Traffic Signals 1010703 $306 PARLEY LAKE WINERY Liquor Product Received Prairie Village Liquor Store 5418 $300 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 238580 $300 CREATURE ENCOUNTERS INC Other Contracted Services Outdoor Center 1010765 $300 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal 238540 $299 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 1010692 $296 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits 238542 $295 SUPERIOR STRIPING INC Other Contracted Services CIP-Leasing Costs 238584 $280 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Miscellaneous DWI Forfeiture 238550 $279 WATER CONSERVATION SERVICES INC OCS-Utility Locates Water System Maintenance 1010735 $276 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Den Road Liquor Store 238639 $260 STATE FIRE MARSHAL DIVISION Conference/Training Fire 238625 $259 PRINT SOURCE MINNESOTA Printing City Council 238529 $258 PROP United Way Withheld Health and Benefits 238495 $250 KHAN,RABIA Cigarette Licenses General Fund 1010723 $250 FASTENAL COMPANY Safety Supplies Fleet Operating 238610 $247 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Fredrick Miller Spring Check# Amount Supplier/Explanation Account Description Business Unit Explanation 238619 $245 NOVAK STUMP REMOVAL Other Contracted Services Day Camp 1010744 $238 CONCRETE CUTTING&CORING INC Small Tools Street Maintenance 238574 $230 BLOOMINGTON SECURITY SOLUTIONS Operating Supplies Fire 1010718 $230 BERRY COFFEE COMPANY Merchandise for Resale Concessions 238476 $225 GAS TANK RENU OF MINNESOTA Equipment Repair&Maint Fleet Operating 238562 $222 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie View Liquor Store 1010736 $221 TEKIELA,STAN Operating Supplies Outdoor Center 1010719 $217 BOLD,PAULINE Operating Supplies Outdoor Center 1010733 $208 PORTA,KITTY Conference/Training City Clerk 1010702 $203 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 238576 $192 CALIFORNIA CONTRACTORS SUPPLIES INC Operating Supplies Utility Operations-General 238552 $190 WILLISTON FITNESS CENTER Other Contracted Services Community Center Admin 1010711 $186 TOTAL FILTRATION SERVICES INC Supplies-HVAC City Center Operations 238582 $185 DODGE OF BURNSVILLE Equipment Repair&Maint Fleet Operating 238624 $180 PRAHA DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 238490 $175 J H LARSON COMPANY Repair&Maint.Supplies Park Maintenance 1010674 $174 EXTREME BEVERAGE Liquor Product Received Prairie View Liquor Store 1010755 $170 JEFFERSON FIRE&SAFETY INC Protective Clothing Fire 1010681 $166 STONEBROOKE Equipment Parts Fleet Operating 238599 $165 KAISER,DAVID S Repair&Maint.Supplies Gymnasium(CC) 238579 $161 CONSTRUCTION MATERIALS INC Small Tools Street Maintenance 238557 $155 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 238531 $150 SCHROTBERGER,KELLY Refunds Environmental Education 238469 $149 EATS Special Event Fees Red Hat 1010734 $138 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 238602 $138 LUBE-TECH ESI Equipment Repair&Maint Fleet Operating 238616 $137 NORTH CENTRAL REFORESTATION INC Landscape Materials/Supp Reforestation 1010678 $135 REICHMAN,PAUL Clothing&Uniforms Police 238533 $135 SELGIA,JAMES Refunds Environmental Education 1010699 $134 MATHESON TRI-GAS INC Operating Supplies Fleet Operating 238566 $132 BACAL,AGNIESZKA Operating Supplies Outdoor Center 238641 $132 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 238478 $131 GRAND VIEW LODGE Travel Expense Administration 238545 $131 UNITED WAY United Way Withheld Health and Benefits 1010731 $127 MUNOZ,CESAR Tuition Reimbursement/School Police 1010742 $126 BOUND TREE MEDICAL LLC EMS Supplies Fire 1010766 $123 SPRINT Computers IT Operating 1010758 $122 MENARDS Operating Supplies Park Maintenance 238510 $120 MUNICIPALS Conference/Training Facilities Staff 238513 $120 NOKOMIS SHOE SHOP Clothing&Uniforms Inspections-Administration 238508 $118 MN MAINTENANCE EQUIPMENT INC Equipment Repair&Maint Park Maintenance 238640 $117 STATE OF MINNESOTA Licenses&Taxes Fleet Operating 238511 $117 NELSON,RACHEL Deposits Escrow 1010680 $116 SHRED-IT USA MINNEAPOLIS Waste Disposal City Center Operations 238649 $111 WEMYSS,SCOTT Safety Supplies Fire 1010722 $111 ELLIS,ROBERT Mileage&Parking Engineering 238518 $105 PETSMART Canine Supplies Police 1010730 $105 MPX GROUP,THE Printing Police 238491 $100 JACOBSON,CYNTHIA Refunds Environmental Education 238497 $100 KRAEMER,DENISE Other Contracted Services Assessing 238504 $100 MILLER,CRAIG Refunds Environmental Education 238509 $100 MOQUIST,LYNDON Other Contracted Services Assessing Check# Amount Supplier/Explanation Account Description Business Unit Explanation 238514 $100 O'CONNOR,ANNETTE Other Contracted Services Assessing 238541 $100 SUNDBERG,RICHARD Refunds Environmental Education 238543 $100 THOMPSON,NATE Other Contracted Services Assessing 238547 $100 WALKER,TODD Other Contracted Services Assessing 238630 $100 SCHIMELPFENG,MICHAEL&BRIANNA Refunds Environmental Education 1010671 $100 CLAREY'S SAFETY EQUIPMENT Office Supplies Customer Service 238559 $92 ACTIVAR PLASTIC PRODUCTS GROUP INC Repair&Maint.Supplies Water Treatment Plant 238607 $92 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water System Maintenance 1010726 $91 IRMITER,JESSE Clothing&Uniforms Police 238614 $90 MPCA Licenses&Taxes Sewer Utility-General 238581 $88 DISPLAY SALES Supplies-General Bldg City Center Operations 5420 $86 OPTUM HEALTH Other Contracted Services Health and Benefits 238568 $84 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 238494 $76 KEEPERS Clothing&Uniforms Reserves 1010725 $73 HIRSHFIELD'S Operating Supplies Park Maintenance 1010729 $73 LOFRANO,TAMMY Tuition Reimbursement/School Fitness Classes 238512 $72 NESS,REID Refunds Environmental Education 1010762 $70 REINDERS INC Chemicals Park Maintenance 1010748 $67 FERRELLGAS Equipment Parts Fleet Operating 238623 $64 PINE PRODUCTS INC Landscape Materials/Supp Park Maintenance 238535 $62 SIGNSOURCE Supplies-General Bldg Fitness/Conference-Cmty Ctr 238578 $60 COMMERCIAL ASPHALT CO Patching Asphalt Street Maintenance 238468 $60 E A SWEEN COMPANY Merchandise for Resale Concessions 1010677 $59 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 238615 $58 NORTH AMERICAN RESCUE Safety Supplies Fire 238482 $58 HENNEPIN COUNTY TREASURER Operating Supplies-Escrow Planning 1010763 $57 RIGID HITCH INCORPORATED Equipment Parts Fleet Operating 1010697 $55 LUBRICATION TECHNOLOGIES INC Waste Disposal Fleet Operating 238505 $53 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 238534 $50 SIGNSOURCE Office Supplies Administration 238500 $50 MAGISTOCCHI,LUIS Refunds Environmental Education 5419 $49 OPTUM HEALTH Other Contracted Services Health and Benefits 1010754 $48 HORIZON COMMERCIAL POOL SUPPLY Supplies-Pool Pool Maintenance 238589 $48 GROTH MUSIC Office Supplies Community Band 238564 $48 APPRAISAL INSTITUTE Dues&Subscriptions Assessing 1010672 $43 DALBEC,CORY Mileage&Parking Water Treatment Plant 238632 $43 SILVER TREE PLUMBING&HEATING LLC Cash Over/Short General Fund 1010675 $42 FASTENAL COMPANY Equipment Parts Fleet Operating 1010679 $38 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 238571 $26 BECKER ARENA PRODUCTS INC Repair&Maint-Ice Rink Ice Arena Maintenance 238519 $25 PFEFFER,SHIRLEY Deposits-P&R Refunds Community Center Admin 5415 $20 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 238609 $20 MINNESOTA TROPHIES&GIFTS Operating Supplies Police 238470 $19 EDEN PRAIRIE WINLECTRIC Building Repair&Maint. Flying Cloud Fields 1010760 $18 OENO'S DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 238551 $18 WILLETT,MELANIE Deposits-P&R Refunds Community Center Admin 1010705 $17 PRIORITY COURIER EXPERTS Equipment Parts Fleet Operating 238483 $17 HICKEY,TODD Refunds Environmental Education 1010749 $16 GINA MARIAS INC Operating Supplies Fire 238515 $16 OFFICE OF MN IT SERVICES Other Contracted Services Police 238577 $15 COMCAST Other Contracted Services Police 238473 $10 FISERV INC Bank and Service Charges Water Accounting Check# Amount Supplier/Explanation Account Description Business Unit Explanation 238496 $8 KOCOUREK,JOAN Clothing&Uniforms Police 238530 $8 SCHENCK,PATRICIA Deposits-P&R Refunds Community Center Admin 1010728 $6 KRAEMERS HARDWARE INC Building Repair&Maint. Utility Operations-General 1,325,085 Grand Total City of Eden Prairie Purchasing Card Payment Report March Purchases Amount Explanation Vendor Account Description Business Unit 111 US-smetana storm job WACONIA FARM SUPPLY Repair&Maint.Supplies Storm Drainage 250 US-beena CC refund SCW FITNESS Deposits Escrow -250 US-beena CC refund SCW FITNESS Deposits Escrow 250 US-license fee SCW FITNESS Licenses,Permits,Taxes,Fees Fitness Classes 15 US-scheduling software fees NIMBLE SCHEDULE Other Contracted Services Community Center Admin 375 US-scheduling software fees NIMBLE SCHEDULE Other Contracted Services Community Center Admin 344 US-training-6 people EB MUNICIPAL FORUM Conference/Training Sewer System Maintenance 2,849 US-vactor hose JGB ENERPRISES Equipment Parts Storm Drainage 16 US-map/box tools MENARDS Operating Supplies Park Maintenance 34 US-mouse control MENARDS Chemicals Park Maintenance 26 US-bug control MENARDS Chemicals Park Maintenance 6 US-shop supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer System Maintenance 162 US jetting tips ENVIRONMENTAL PRODUCTS Repair&Maint. Supplies Sewer System Maintenance 370 US-fill station/shop supplies MENARDS Repair&Maint. Supplies Water Metering 303 US-fill station FERGUSON ENTERPRISES INC Repair&Maint. Supplies Water Metering 102 US-parts-water fill station FERGUSON ENTERPRISES INC Repair&Maint. Supplies Water Metering 315 US-brush dry mat CONSOLIDATED PLASTICS COMPANY Operating Supplies Fleet Operating 28 US-supplies MILLS FLEET FARM Safety Supplies Emergency Preparedness 152 US-flashlight for cert class PROPAC INC Safety Supplies Emergency Preparedness 492 US-binders MINUTEMAN PRESS Training Supplies Emergency Preparedness 23 US-pop and napkins WALMART COMMUNITY Operating Supplies Senior Center Programs -4 US-trial transaction EDEN PRAIRIE COMMUNITY CENTER Operating Supplies Senior Center Admin 4 US-trial transaction EDEN PRAIRIE COMMUNITY CENTER Operating Supplies Senior Center Admin 50 US-conf ST PAUL PUBLIC SCHOOL Conference/Training Senior Center Admin 0 US-trial transaction EDEN PRAIRIE COMMUNITY CENTER Operating Supplies Senior Center Admin 24 US-spring lunch CUB FOODS EDEN PRAIRIE Special Event Fees Senior Center Programs 25 US-spring lunch PARTY CITY Special Event Fees Senior Center Programs 0 US-trial transaction EDEN PRAIRIE COMMUNITY CENTER Operating Supplies Senior Center Admin 21 US-spring decorations DOLLAR TREE STORES,INC. Operating Supplies Senior Board 420 US-spring lunch BUCA Special Event Fees Senior Center Programs 25 US-golf award FAMOUS DAVE'S Operating Supplies Senior Center Programs 35 US-cribbage tournament WALGREEN'S#5080 Special Event Fees Senior Center Programs 8 US-spring red hat party RADERMACHERS Special Event Fees Red Hat 10 US-wooden office files MENARDS Operating Supplies Park Maintenance 229 US-supplies MENARDS Cleaning Supplies Water Treatment Plant 21 US-wader repair adhesive CABELAS.COM Safety Supplies Water Treatment Plant 53 US-irrigation remote PROFESSIONAL WIRELESS Equipment Repair&Maint Park Maintenance 299 US-seminar FRED PRYOR SEMINARS Tuition Reimbursement/School Water Treatment Plant 371 US-scrubber parts J&W INSTRUMENTS INC Repair&Maint. Supplies Water Treatment Plant 340 US-conf bldg inspectors DEPT OF LABOR&INDUSTRY Conference/Training Fire 255 US-conf bldg inspectors DEPT OF LABOR&INDUSTRY Conference/Training Fire 33 US-blue card training BUCA Operating Supplies Fire 146 US-CC Cox flowers-Rochford BACHMANS CREDIT DEPT Deposits Escrow 150 US-CC cox flowers B Bach BACHMANS CREDIT DEPT Deposits Escrow 382 US-blue card training BUCA Operating Supplies Fire Amount Explanation Vendor Account Description Business Unit 189 US-arson class J Albers HOLIDAY INN Conference/Training Fire 283 US-arson class a svoboda HOLIDAY INN Conference/Training Fire 283 US-arson class schaitberger HOLIDAY INN Conference/Training Fire 6 US-diesel tank pipe MENARDS Equipment Parts Fleet Operating 20 US-supplies HOME DEPOT CREDIT SERVICES Small Tools Fleet Operating 39 US-supplies SEARS EDEN PRAIRIE Building Repair&Maint. Street Maintenance 12 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 55 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 73 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 34 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 94 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 86 US-operating-café HOCKENBERGS Operating Supplies Concessions 94 US-café food WALMART COMMUNITY Merchandise for Resale Concessions 234 US-hotel-water school HOLIDAY INN Travel Expense Water Treatment Plant 91 US-hotel water school HOLIDAY INN Travel Expense Water Treatment Plant 234 US-hotel water school HOLIDAY INN Travel Expense Water Treatment Plant 52 US-watering can AMAZON.COM Operating Supplies Pool Operations 21 US-party favor toys AMAZON.COM Operating Supplies Pool Operations 125 US-supplies AMAZON.COM Operating Supplies Pool Operations 33 US-toys AMAZON.COM Operating Supplies Pool Operations 98 US-toys AMAZON.COM Operating Supplies Pool Operations 89 US-storage bins IMPROVEMENTS Operating Supplies Pool Operations 132 US-rectrac training DAVANNI'S PIZZA Training Supplies Community Center Admin 75 US-membership MAGC Dues&Subscriptions Parks Administration 13 US-nmfac SHAMROCKS Operating Supplies Fire 7 US-cony fee BETHEL UNIVERSITY Tuition Reimbursement/School Fire 236 US-tuition BETHEL UNIVERSITY Tuition Reimbursement/School Fire 12 US-blue card training DAIRY QUEEN Operating Supplies Fire 126 US-blue card training LIONS TAP Operating Supplies Fire 14 US-blue card training BRUEGGERS BAGEL Operating Supplies Fire 36 US-blue card training KOWALSKI'S MARKET Operating Supplies Fire 12 US-blue card training BRUEGGERS BAGEL Operating Supplies Fire 137 US-blue card training LIONS TAP Operating Supplies Fire 34 US-blue card training KOWALSKI'S MARKET Operating Supplies Fire 7 US-parking STANDARD PARKING Operating Supplies Fire 7 US-parking STANDARD PARKING Operating Supplies Fire 7 US-parking STANDARD PARKING Operating Supplies Fire 7 US-parking STANDARD PARKING Operating Supplies Fire 3 US-parking STANDARD PARKING Operating Supplies Fire 147 US-DVD burner AMAZON.COM Miscellaneous IT Operating 55 US-internal harddrive AMAZON.COM Miscellaneous IT Operating 70 US-tools/internal wifi card AMAZON.COM Miscellaneous IT Operating 314 US-monitors AMAZON.COM Computers IT Operating 99 US-annual membership AMAZON.COM Miscellaneous IT Operating 16 US-online software subscriptio MICROSOFT CORPORATE Software IT Operating 148 US-internal harddrive AMAZON.COM Miscellaneous IT Operating 75 US-thumb drives AMAZON.COM Miscellaneous IT Operating 280 US-monitors AMAZON.COM Computers IT Operating 72 US-drum kit for printer AMAZON.COM Miscellaneous IT Operating Amount Explanation Vendor Account Description Business Unit 93 US-DVD burner AMAZON.COM Miscellaneous IT Operating 12 US-wireless mouse AMAZON.COM Miscellaneous IT Operating 111 US-wireless keyboard/mouse AMAZON.COM Miscellaneous IT Operating 213 US-PST recovery software NECLEUS TECHNOLOGY Software IT Operating 5 US-Etter CC reimb AMAZON.COM Deposits Escrow 22 US-scanner part PRECISION ROLLER Equipment Repair&Maint IT Operating 160 US-garbage pickers HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 418 US-hotel YOTEL Travel Expense Communications 328 US-test badges ICE SKATING INSTITUTE Operating Supplies Ice Lessons 1,119 US-equip rental EMI Other Rentals Ice Show 41 US-skate lesson tags OFFICE DEPOT CREDIT PLAN Operating Supplies Ice Lessons 600 US-hardware-storage of evidenc MICRO CENTER A/R Computers IT Operating 25 US-adhesive strip for imac IFIXIT Miscellaneous IT Operating 3,173 US-forensic compter for Millar MICRO CENTER A/R Computers IT Operating 25 US-adhesive strip for imac IFIXIT Miscellaneous IT Operating 34 US-cables-cell phone forensics MY CABLE MART Computers IT Operating 103 US-irrigation utility pump AMAZON.COM Operating Supplies Park Maintenance 19 US-baseline FEDEX Operating Supplies Park Maintenance 34 US-irrigation/concessions MENARDS Operating Supplies Park Maintenance 35 US-flying cloud concession MENARDS Operating Supplies Park Maintenance 4 US-soccer goal brackets MENARDS Operating Supplies Park Maintenance 288 US-ball field benches MENARDS Repair&Maint.Supplies Park Maintenance 58 US-riley/round players bench MENARDS Repair&Maint.Supplies Park Maintenance 38 US-equip repair MENARDS Equipment Repair&Maint Park Maintenance 116 US-shop supplies MENARDS Operating Supplies Park Maintenance 28 US-volleyball repair MENARDS Operating Supplies Park Maintenance 139 US-volleyball repair MENARDS Repair&Maint.Supplies Round Lake 354 US-st cloud water school HOLIDAY INN Travel Expense Utility Operations-General 182 US jack hammer HILTI Small Tools Water Metering 1,536 US jack hammer HILTI Small Tools Water Metering 20 US-base pegs MENARDS Operating Supplies Park Maintenance 39 US-base pegs HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 525 US-economic future forum IEDC Conference/Training Community Development Admin. 38 US-luncheon registration SENSIBLE LAND USE COALITION Conference/Training Community Development Admin. 104 US-station area design lunch JIMMY JOHNS Miscellaneous Planning 7 US-parking-station area design MPLSPARKING.COM Mileage&Parking Community Development Admin. 32 US-insanity cd's INSANITY Training Supplies Fitness Classes 248 US-roller ORTHOPEDIC PHYSICAL THERAPY Training Supplies Fitness Classes 92 US-oakpoint school anchors MCMASTER-CARR SUPPLY CO. Operating Supplies Volleyball 10 US-oakpoint school anchors MENARDS Operating Supplies Volleyball 155 US-ordered in error J J KELLER&ASSOCIATES INC Deposits Escrow 87 US-DOT folders J J KELLER&ASSOCIATES INC Office Supplies Customer Service 9 US-DOT folders J J KELLER&ASSOCIATES INC Office Supplies Customer Service -155 US-ordered in error J J KELLER&ASSOCIATES INC Deposits Escrow 130 US-Klima CC error COMPLETE NUTRITION Deposits Escrow -130 US-Klima CC error COMPLETE NUTRITION Deposits Escrow 320 US-membership-S Durham AMERICAN PLANNING ASSOCIATION Dues&Subscriptions Planning 185 US-L Creamer-workshop DOCOMOMO Conference/Training Planning 3,961 US-Feb2015 Bldg Surchgs DEPT OF LABOR&INDUSTRY Building Surcharge General Fund Amount Explanation Vendor Account Description Business Unit 625 US-Feb2015 Bldg Surchgs DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund 651 US-Feb2015 Bldg Surchgs DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund -105 US-Feb2015 Bldg Surchgs DEPT OF LABOR&INDUSTRY Other Revenue General Fund 139 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie Village Liquor Store 259 US-gateway fees NCR SPECIALTY Bank and Service Charges Den Road Liquor Store 166 US-gateway fees NCR SPECIALTY Bank and Service Charges Prairie View Liquor Store 250 US-subscription renewal SURVEYMONKEY.COM Dues&Subscriptions Organizational Services 20 US-epermit web security PAYPAL INC Equipment Repair&Maint IT Operating 88 US-UB online PAYPAL INC Bank and Service Charges Utility Operations-General 40 US-UB recurring PAYPAL INC Bank and Service Charges Utility Operations-General 143 US-rink 3 glass block CROWN TROPHY Operating Supplies Community Center Admin 10 US-parking CLASS A VALET PARKING Mileage&Parking Economic Development 75 US-northern lights award entri MAGC Awards Communications 300 US-subscription renewal SURVEYMONKEY.COM Dues&Subscriptions Communications 148 US-lundberg CC HAMPTON INN Deposits Escrow -148 US-lundberg CC HAMPTON INN Deposits Escrow 2 US-lundberg CC HAMPTON INN Deposits Escrow 4 US-lundberg CC HAMPTON INN Deposits Escrow -2 US-lundberg CC HAMPTON INN Deposits Escrow -4 US-lundberg CC HAMPTON INN Deposits Escrow 33 US-switch for hammer drill BOSCH Repair&Maint.Supplies Water Treatment Plant 578 US-lp tanks LP GAS EQUIPMENT Capital Under$25,000 Fleet Operating 17 US jump drives TARGET Small Tools Fleet Operating 67 US-virginia creeper COLD STREAM FARM Office Supplies Utility Operations-General 42 US-supplies AMAZON.COM Office Supplies Utility Operations-General 97 US-sunshine-j judlin TLF BELLADONNA FLORIST Deposits Escrow 89 US-sunshine-kaszynski BACHMANS CREDIT DEPT Deposits Escrow 3,025 US-service awards HALLMARK INSIGHTS Employee Award Internal Events 192 US-survey workshop food DAVANNI'S PIZZA Miscellaneous City Council 257 US-council workshop food JIMMY JOHNS Miscellaneous City Council 450 US-training ST CLOUD STATE UNIVERSITY Conference/Training Administration 86 US-office supplies AMAZON.COM Office Supplies Police 9 US-flushing markers HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water System Maintenance 30 US-supplies TARGET Operating Supplies Day Care 15 US-gear repairs REPAIR LAIR Operating Supplies Fire 25 US-coffee KOWALSKI'S MARKET Office Supplies Fire 586 US-FDIC DELTA AIR Conference/Training Fire 3 US-shop supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer System Maintenance 9 US-shop supplies MENARDS Repair&Maint.Supplies Sewer System Maintenance 26 US-windshield NAPA AUTO PARTS Repair&Maint.Supplies Utility Operations-General 30 US-dump TECH DUMP Office Supplies Utility Operations-General 230 US-mcfoa annual conf TREASURE ISLAND RESORTS&CASI Travel Expense City Clerk 125 US-arma conf ARMA INTERNATIONAL Conference/Training City Clerk 59 US-food for crew SAVOY PIZZA Operating Supplies Police 84 US-vending supplies SPORTS WORLD USA INC Merchandise for Resale Concessions 80 US-skate sharpening MENARDS Operating Supplies Ice Operations 809 US-transfer tank NORTHERN TOOL&EQUIPMENT Small Tools Fleet Operating 27 US-supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Street Maintenance 19 US-café food COBORNS Merchandise for Resale Concessions Amount Explanation Vendor Account Description Business Unit 19 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 105 US-parts ALL SEALS Repair&Maint.Supplies Pool Maintenance 36 US-senior center dishwasher SAME DAY DISTRIBUTING Repair&Maint.Supplies Senior Center 95 US-hydrant tags UL1NE Repair&Maint.Supplies Water System Maintenance 64 US-door hangers FEDEX Repair&Maint.Supplies Sewer System Maintenance 18 US-frozen bday party supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Arts Center 10 US-community ed breakfast EDEN PRAIRIE SCHOOL Conference/Training Arts 31 US jewelry supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Arts Center 9 US-storage for beads HOMEGOODS Operating Supplies Arts Center 7 US-spring break projects TARGET Operating Supplies Arts Center 1 US-spring break projects BYERLYS Operating Supplies Arts Center 13 US-art class supplies DOLLAR TREE STORES,INC. Operating Supplies Arts Center 58 US-cone stencil FASTSIGNS Small Tools Traffic Signs 43 US-concrete tools HOME DEPOT CREDIT SERVICES Small Tools Street Maintenance 14 US-reserves calendar CALENDAR WIZ Operating Supplies Reserves 11 US-office supplies AMAZON.COM Office Supplies Police 15 US-rope for tennis courts MENARDS Repair&Maint. Supplies Park Maintenance 8 US-bluffs slide MENARDS Repair&Maint. Supplies Bluff Tot Lot#1 25 US-flying clould building MENARDS Building Repair&Maint. Park Maintenance 106 US-shop supplies HOME DEPOT CREDIT SERVICES Repair&Maint. Supplies Water Metering 50 US-gas for Nebraska trip KBKS INVEST LLC QWEST Program Trips Outdoor Center 70 US-gas for Nebraska trip SHELL OIL Program Trips Outdoor Center 68 US-gas for Nebraska trip SAPP BROS OMAHA Program Trips Outdoor Center 80 US-gas for Nebraska trip CASEYS GENERAL STORE Program Trips Outdoor Center 377 US-Nebraska trip lodging HOLIDAY INNS EXPRESS Program Trips Outdoor Center 377 US-Nebraska trip lodging HOLIDAY INNS EXPRESS Program Trips Outdoor Center 377 US-Nebraska trip lodging HOLIDAY INNS EXPRESS Program Trips Outdoor Center 21 US-critter food PETCO Operating Supplies Outdoor Center 31 US-critter food PETCO Operating Supplies Outdoor Center 23 US-critter food PETCO Operating Supplies Outdoor Center 11 US-critter food CUB FOODS EDEN PRAIRIE Operating Supplies Outdoor Center 24 US-propane for maple syrup pro SUPERAMERICA Operating Supplies Outdoor Center 474 US-tools HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water Treatment Plant 5,400 US-LED lights PAYPAL INC Building Repair&Maint. Water Treatment Plant 81 US-tools HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water Treatment Plant 30 US-training-designing a driver URBAN LAND INSTITUTE Conference/Training City Council 6 US-blades for knives MENARDS Operating Supplies Prairie Village Liquor Store 449 US-IWCE classes IWCE Conference/Training Public Safety Communications 25 US-baggage fee-IWCE DELTA AIR Conference/Training Public Safety Communications 28 US-monorail pass IWCE BALLY'S LAS VEGAS Conference/Training Public Safety Communications 162 US-resort fees IWCE BALLY'S LAS VEGAS Conference/Training Public Safety Communications 25 US-baggage fee-IWCE DELTA AIR Conference/Training Public Safety Communications 80 US-dispatch dvd BEST BUY Equipment Repair&Maint Public Safety Communications 19 US-annual membership SHODAN LLC Dues&Subscriptions Utility Operations-General 65 US-annual membership PAYPAL INC Dues&Subscriptions Utility Operations-General 10 US-water academy dinner WILDWOOD SPORTS BAR AND GRILL Travel Expense Utility Operations-General 9 US-out of town conf fuel HOLIDAY STATION STORES INC Motor Fuels Utility Operations-General 193 US-lodging-waterworks school KAHLER GRAND HOTEL,THE Travel Expense Utility Operations-General 15 US-lamp bulbs WALMART COMMUNITY Operating Supplies Den Road Liquor Store Amount Explanation Vendor Account Description Business Unit 13 US-labels OFFICE DEPOT CREDIT PLAN Operating Supplies Den Road Liquor Store 87 US-supplies AMAZON.COM Operating Supplies Teen Programs 17 US-supplies AMAZON.COM Operating Supplies Teen Programs 10 US-partnership breakfast EDEN PRAIRIE SCHOOL Conference/Training Youth Programs Admin 160 US-globtrotters tickets TARGET Special Event Fees Special Events&Trips 17 US-conf/training KOWALSKI'S MARKET Conference/Training Recreation Admin 20 US-adaptive program outing MANNS HOPKINS Special Event Fees New Adaptive 17 US-gateway rectrac PLUG N PAY Bank and Service Charges Community Center Admin 68 US-gateway webtrac PLUG N PAY Bank and Service Charges Community Center Admin 165 US-nfpa dues NFPA Dues&Subscriptions Fire 225 US-conf/training-5 people FULLY INVOLVED Conference/Training Fire 23 US-boat license requirements SAFETY COURSES Tuition Reimbursement/School Fire 19 US-container for flyers-displa OFFICE DEPOT CREDIT PLAN Fire Prevention Supplies Fire 50 US-T&T course ISFSI Conference/Training Fire 250 US-fdic conf FDIC Conference/Training Fire -454 US-refund HOME DEPOT CREDIT SERVICES Training Supplies Police 324 US-holsters BLADE TECH Training Supplies Police 26 US-scouring pad AMAZON.COM Training Supplies Police 77 US-fuel SIMONSON STATION Motor Fuels Fleet Operating 73 US-utility box CABELA'S Training Supplies Police 65 US-membership renewal PAYPAL INC Tuition Reimbursement/School Police 288 US-workbench HOME DEPOT CREDIT SERVICES Training Supplies Police 1,117 US-supplies BROWNELLS INC. Training Supplies Police 94 US-supplies BROWNELLS INC. Training Supplies Police 188 US-lodging-J Wilson HOLIDAY INN Tuition Reimbursement/School Police 188 US-Lodging-B Grimsley HOLIDAY INN Tuition Reimbursement/School Police 188 US-lodging HOLIDAY INN Tuition Reimbursement/School Police 696 US-supplies PHOENIX-TACTICAL Training Supplies Police 429 US-airfair-C Millard DELTA AIR Tuition Reimbursement/School Police 78 US-supplies BROWNELLS INC. Training Supplies Police 26 US-dinnerware AMAZON.COM Training Supplies Police 12 US-donuts/pop CUB FOODS EDEN PRAIRIE Conference/Training Prairie Village Liquor Store 12 US-donuts/pop CUB FOODS EDEN PRAIRIE Conference/Training Den Road Liquor Store 12 US-donuts/pop CUB FOODS EDEN PRAIRIE Conference/Training Prairie View Liquor Store 47 US-supplies WALMART COMMUNITY Operating Supplies Prairie Village Liquor Store 64 US-wipes for booking room AMAZON.COM Operating Supplies Police 79 US-parts for backhoe NATIONAL PRODUCTS INC Repair&Maint.Supplies Sewer System Maintenance 365 US-safety glasses SAFETY GEAR Safety Supplies Utility Operations-General 52,405 Report Total