HomeMy WebLinkAboutCity Council - 03/03/2015
AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, MARCH 3, 2015 CITY CENTER
5:00 – 6:25 PM, HERITAGE ROOMS
6:30 – 7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop - Heritage Room II
I. SWLRT
Open Podium - Council Chamber
II. OPEN PODIUM
A. POINT OF SALE ORDINANCE
1. BETSY GALL
2. PAT FUCILE
III. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, MARCH 3, 2015 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner
Julie Klima, Community Development Director Janet Jeremiah, Parks and Recreation Director
Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
A. DONATION FROM EDEN PRAIRIE SMILES (Resolution)
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 17, 2015
B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 17, 2015
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK’S LICENSE LIST
B. AMEND PUD AND DEVELOPMENT AGREEMENT FOR THE
APARTMENTS AT CITY WEST by City of Eden Prairie. Second reading of
the Ordinance for Planned Unit Development Amendment with waivers on 13.5
acres and Zoning District Amendment on 13.5 Location: 6418, 6425 and 6434
City West Parkway. (Ordinance for PUD District Amendment with waivers
and Zoning District Amendment in the RM-2.5 Zoning District)
C. AWARD CONTRACT FOR RELOCATION AND CONSTRUCTION OF
NEW GARDEN ROOM ENTRANCE ON MAIN FLOOR OF THE CITY
CENTER BUILDING TO GARDNER BUILDERS
CITY COUNCIL AGENDA
March 3, 2015
Page 2
D. AWARD CONTRACT FOR 2015 STREET SWEEPING TO RELIAKOR
SERVICES, INC.
E. APPROVE A CONTRACT WITH ELECTRICAL INSTALLATION AND
MAINTENANCE COMPANY TO UPGRADE ELECTRICAL EQUIPMENT
IN WELLS NO. 11 AND NO. 13
F. APPROVE CHANGE ORDER NO. 2 FOR SHADY OAK ROAD NORTH
G. ADOPT RESOLUTION APPROVING PARTICIPATION OF HENNEPIN
COUNTY HOUSING AUTHORITY IN EDEN PRAIRIE AFFORDABLE
HOUSING PROJECTS (7004 SPRING HILL CIRCLE)
H. APPROVE COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY
HOUSING AND REDEVELOPMENT AUTHORITY TO FURTHER THE
GOALS OF THE SOUTHWEST CORRIDOR INVESTMENT
FRAMEWORK
IX. PUBLIC HEARINGS / MEETINGS
A. HIGH POINT AT RILEY CREEK 2ND by DR Horton. Request for Zoning
District Change from Rural to R1-13.5 on 5.35 acres and Preliminary Plat into 10
lots, 3 out lots and road right of way on 5.35 acres. Location: 16540 Beverly
Drive. (Ordinance for Zoning District Change from Rural to R1-13.5;
Resolution for Preliminary Plat)
B. 2015 CDBG FUNDING RECOMMENDATIONS (Resolution)
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
A. RECIND FIRST READING OF POINT OF SALE ORDINANCE
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
A. COMMISSIONS
B. BOARD OF APPEAL & EQUALIZATION
C. BOARD & COMMISSION CHAIRS AND VICE CHAIRS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
CITY COUNCIL AGENDA
March 3, 2015
Page 3
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: March 3, 2015
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, March 3, 2015
___________________________________________________________________________________________
TUESDAY, MARCH 3, 2015 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the
first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If
you wish to speak at Open Podium, please contact the City Manager’s office at
952.949.8412 by noon of the meeting date with your name, phone number and subject
matter. If time permits after scheduled speakers are finished, the Mayor will open the floor
to unscheduled speakers. Open Podium is not recorded or televised. If you have questions
about Open Podium, please contact the City Manager’s Office.
IV. PROCLAMATIONS / PRESENTATIONS
A. DONATION FROM EDEN PRAIRIE SMILES (Resolution)
Synopsis: Eden Prairie Smiles will donate to the following programs for a total of
$5,000:
• Arts in the Park
• Hometown Celebration July 3rd and 4th
• Starring at Staring Concert Series
• KidStock Concert Series
• Halloween on the Mall
Eden Prairie Smiles will be recognized as a Platinum sponsor for each of these events.
MOTION: Move to adopt the resolution accepting the donation from
Eden Prairie Smiles for $5,000 for Parks and Recreation special events.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 17, 2015
B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 17, 2015
ANNOTATED AGENDA
March 3, 2015
Page 2
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-H on the Consent Calendar.
A. CLERK’S LICENSE LIST
B. AMEND PUD AND DEVELOPMENT AGREEMENT FOR THE
APARTMENTS AT CITY WEST by City of Eden Prairie. Second reading of the
Ordinance for Planned Unit Development Amendment with waivers on 13.5 acres
and Zoning District Amendment on 13.5 Location: 6418, 6425 and 6434 City West
Parkway. (Ordinance for PUD District Amendment with waivers and Zoning
District Amendment in the RM-2.5 Zoning District)
C. AWARD CONTRACT FOR RELOCATION AND CONSTRUCTION OF
NEW GARDEN ROOM ENTRANCE ON MAIN FLOOR OF THE CITY
CENTER BUILDING TO GARDNER BUILDERS
D. AWARD CONTRACT FOR 2015 STREET SWEEPING TO RELIAKOR
SERVICES, INC.
E. APPROVE A CONTRACT WITH ELECTRICAL INSTALLATION AND
MAINTENANCE COMPANY TO UPGRADE ELECTRICAL EQUIPMENT
IN WELLS NO. 11 AND NO. 13
F. APPROVE CHANGE ORDER NO. 2 FOR SHADY OAK ROAD NORTH
G. ADOPT RESOLUTION APPROVING PARTICIPATION OF HENNEPIN
COUNTY HOUSING AUTHORITY IN EDEN PRAIRIE AFFORDABLE
HOUSING PROJECTS (7004 SPRING HILL CIRCLE)
H. APPROVE COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY
HOUSING AND REDEVELOPMENT AUTHORITY TO FURTHER THE
GOALS OF THE SOUTHWEST CORRIDOR INVESTMENT FRAMEWORK
IX. PUBLIC HEARINGS / MEETINGS
A. HIGH POINT AT RILEY CREEK 2ND by DR Horton. Request for Zoning
District Change from Rural to R1-13.5 on 5.35 acres and Preliminary Plat into 10
lots, 3 out lots and road right of way on 5.35 acres. Location: 16540 Beverly Drive.
(Ordinance for Zoning District Change from Rural to R1-13.5; Resolution for
Preliminary Plat)
Synopsis: This is for a new 10 lot single family subdivision. The applicant has
requested to postpone the item so details could be worked out on the project. The
City will republish the request and mail new resident notices once the public
hearing is rescheduled. The 120-Day Review Period Expires on May 31, 2015. The
Planning Commission voted 6-0 to recommend approval of the project at the
January 26, 2015, meeting.
ANNOTATED AGENDA
March 3, 2015
Page 3
B. 2015 CDBG FUNDING RECOMMENDATIONS (Resolution)
Official notice of this public hearing was published in the January 29, 2015, Eden
Prairie News.
Synopsis: CDBG allocation to be $227,139. The regulations stipulate that public
service funding may not exceed 15 percent of the City’s total allocation ($227,139),
plus 15 percent of the previous year’s program income. The Human Services
Review Committee reviewed the 2015 CDBG proposals and recommended the
following activities be funded.
The discussion of how to distribute the 2015 CDBG funds through the Human
Services Review Committee included a complete review of all “Request for Funding”
applications and the distribution percentage of funds in 2014. The Committee’s goals
were to have the best and highest use of these funds for human services that
demonstrated the most direct benefit to the community.
MOTION: Move to adopt the Resolution approving the use of 2015 CDBG
funds as recommended by the Eden Prairie Human Services Committee.
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
A. RECIND FIRST READING OF POINT OF SALE ORDINANCE
Synopsis: The proposed Point of Sale ordinance is a component of a multi-pronged
approach to establishing community wide maintenance standards for buildings in
the City of Eden Prairie. The vision is to proactively develop and implement
property maintenance codes to:
• Decrease the risk of blight
• Decrease the concentration of crime
• Keep peace within neighborhoods
• Maintain property values
# Human Services Activity Funding
Level
County
Priority
% of
Allocation
1 PROP Housing Support Services $19,000 High 10%
2 YMCA Child Care Subsidy $11,000 High 6%
3 HOME (Household & Outside Maintenance for
the Elderly)
$9,000 High 4%
4 CAPSH (Emergency Vehicle Repair) $15,000 High 7%
Subtotal $54,000
Housing Activities Funding
Level
County
Priority
5 Housing Rehabilitation Deferred Loan Program $90,869 High 32%
6 Affordable Housing - WHAHLT $55,000 High 28%
7 Fair Housing Initiative $2,270 High 1%
8 Program Administration $25,000 High 12%
Grand Total $227,139
ANNOTATED AGENDA
March 3, 2015
Page 4
The intent for implementing property maintenance codes, such as the Point of Sale
ordinance, is to proactively protect the City’s housing stock prior to the emergence of
significant property maintenance issues in our community. While this is still our
philosophy, it is apparent from the feedback we have received that the community
does not feel the condition of our existing housing stock has met the threshold for
implementing such an ordinance at this time.
Staff is therefore recommending that the proposed Point of Sale ordinance brought before
you for a first reading at the Feb. 3, 2015, City Council meeting be rescinded. We further
recommend that you direct staff to continue soliciting public input to explore the use of
other tools, including those previously adopted, to help ensure minimum maintenance
standards for all homes in our community and report those findings to the City Council –
the purpose of the minimum maintenance standards being:
• Enhancing the supply of safe, sanitary and adequate housing
• Preventing deterioration of the overall housing stock
• Protecting the general health, safety and public welfare of our residents
MOTION: Move to rescind the approval of the first reading of an
ordinance amending City Code Chapter 9 by adding Section 9.17
relating to Point of Sale inspections.
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
A. COMMISSIONS
Synopsis: The City Council hosted Commission interviews on Wednesday, February
24, 2015. There were 9 to 16 openings due to expiration of terms and resignations.
The City received 21 applications - 17 from new applicants and 4 from
commissioners reapplying for positions. All terms will begin on April 1. A required
orientation session for new commissioners will be held on Tuesday, March 24.
MOTION: Move to: Appoint to the Conservation Commission Amanda
Anderson, Leanne Ashley and Gena Gerard with terms ending March
31, 2018; AND
Appoint to the Flying Cloud Airport Advisory Commission Bob Barker,
Kurt Schendel and Joseph Sutila with terms ending March 31, 2018; and
Victoria Price with a term ending March 31, 2016; AND
Appoint to the Heritage Preservation Commission Tara Kalar, Steven
Olson and Paul Thorp with terms ending March 31, 2018; AND
Appoint to the Human Rights and Diversity Commission Sandra Filardo
and Gregory Leeper with terms ending March 31, 2018; AND
ANNOTATED AGENDA
March 3, 2015
Page 5
Appoint to the Planning Commission Ed Farr and Travis Wuttke with
terms ending March 31, 2018
B. BOARD OF APPEAL & EQUALIZATION
Synopsis: The Council appointed Lyndon Moquist, Todd Walker and Annette
O’Connor at the November 18, 2014, meeting to satisfy the requirement to certify
by December 1 of the year prior to the 2015 Board meeting that at least one
member had the required training.
These two additional proposed members for Council approval are experienced real
estate professionals with extensive knowledge of the Southwest metro area. With
the appointment of Nate Thompson (Edina Realty) and Denise Kraemer (Edina
Realty) the Board will be fully staffed for 2015.
MOTION: Move to appoint to the Board of Appeal and Equalization
Nate Thompson and Denise Kraemer for the period of March 1, 2015,
through May 31, 2015, or until the Board of Appeal and Equalization
completes its work.
C. BOARD & COMMISSION CHAIRS AND VICE CHAIRS
Synopsis: Chairs and Vice Chairs are appointed annually by the City Council
following the appointment of members to City Commissions. The City Council
hosted Commission interviews on Tuesday, February 24, and determined Chair and
Vice Chair assignments for the period of April 1, 2015, through March 31, 2016.
MOTION: Move to: Appoint Lyndon Moquist - Chair and Annette
O’Connor - Vice Chair of the Board of Appeal & Equalization; AND
Appoint Greg Olson - Chair and Laura Jester- Vice Chair of the
Conservation Commission; AND
Appoint Keith Tschohl – Chair and Caryl Hansen Vice Chair of the
Flying Cloud Airport Advisory Commission; AND
Appoint Steven Olson - Chair and Ed Muehlberg- Vice Chair of the
Heritage Preservation Commission; AND
Appoint Sandra Filardo - Chair and P.G. Narayanan - Vice Chair of the
Human Rights and Diversity Commission; AND
Appoint Larry Link - Chair and Deborah McBride - Vice Chair of the
Parks, Recreation and Natural Resources Commission; AND
ANNOTATED AGENDA
March 3, 2015
Page 6
Appoint Jon Stoltz - Chair and John Kirk - Vice Chair of the Planning
Commission.
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
CITY COUNCIL AGENDA
SECTION: Report of the Parks and Recreation Director
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Jay Lotthammer, Director,
Parks and Recreation
ITEM DESCRIPTION:
Donation from Eden Prairie Smiles for Parks
and Recreation Special Events
ITEM NO.: IV.A.
Requested Action
Move to: Adopt the resolution accepting the donation from Eden Prairie Smiles for $5,000
for Parks and Recreation special events.
Synopsis
Eden Prairie Smiles will donate to the following programs for a total of $5,000:
• Arts in the Park
• Hometown Celebration July 3rd and 4th
• Starring at Staring Concert Series
• KidStock Concert Series
• Halloween on the Mall
Eden Prairie Smiles will be recognized as a Platinum sponsor for each of these events.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2015-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the amount of $5,000 to be used for Parks and Recreation Special
Events from Eden Prairie Smiles is hereby recognized and accepted by the Eden Prairie City
Council.
Eden Prairie Smiles will donate to the following programs for a total of $5,000:
Arts in the Park
Hometown Celebration July 3rd and 4th
Starring at Staring Concert Series
KidStock Concert Series
Halloween on the Mall
ADOPTED by the City Council of the City of Eden Prairie this 3rd day of March, 2015.
___________________________
Nancy Tyra-Lukens, Mayor
ATTEST:
___________________________
Kathleen Porta, City Clerk
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, FEBRUARY 17, 2015 CITY CENTER
5:00 – 6:25 PM, HERITAGE ROOMS
6:30 – 7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop - Heritage Room II
I. VEGETATION MANAGEMENT PLANS FOR MITCHELL AND RED ROCK
LAKES
Joe Bischoff gave a presentation on the aquatic vegetation management study Wenck
Associates Inc. completed for Red Rock and Mitchell Lakes. The objective of the project
was to develop an aquatic plant control program that defines problems, identifies
quantifiable management goals, and offers actions that can be taken to improve lake
conditions.
The study found that overabundance of submerged aquatic vegetation is negatively
affecting a variety of lake uses including swimming, navigational access, fishing and
aesthetics. Bischoff said that two main invasive species have been identified in Red Rock
and Mitchell -- Curlyleaf Pondweed and Eurasian Watermilfoil Of the two, Curlyleaf
Pondweed is more prevalent. The study also found that species diversity is limited in the
lakes.
Bischoff noted that DNR regulations do not allow for aquatic plant control for aesthetic
purposes. Mechanical control (harvesting) is not allowed to exceed 50% of the littoral area
of a lake. Herbicide use is limited to 15% of the littoral area of a lake. Management of
“natives” for recreational purposes requires a plant management plan. In addition, Mitchell
Lake is classified as a Natural Environment Lake, which requires a variance in order to use
herbicides. Property owners are currently allowed to cut a 2,500 ft. swimming area and a
15 ft. channel to open water.
Bischoff said the recommended vegetation management plan includes activities aimed at
managing invasive species (targeted herbicide application once a year) and increasing
recreational uses (mechanical harvesting several times a year).
Bischoff reviewed a matrix outlining the costs of the various alternatives.
ITEM NO.: VI.A.
City Council Workshop Minutes
February 17, 2015
Page 2
Bischoff noted that the costs presented are “worst case scenario,” because less management
may be required once the invasives are brought under some degree of control.
Ellis said the watershed district is partnering with the city to implement the plan’s
recommendations. The watershed district is planning to complete herbicide treatments on
the invasive species, and the city is planning to complete mechanical harvesting for
recreational purposes and invasive management. Ellis indicated that only two years of
recreational harvesting has been budgeted, because they want to see if the effort is effective
before committing for future years. Stovring said some of the lake associations have
indicated they may be willing to contribute toward the costs of the program.
Ellis asked for input from the City Council on the proposed measures. There was general
support for moving forward with two years of management activities, with an analysis and
report back to the City Council after each season.
Council Member Nelson wondered if the lake associations could establish a shoreland
district to contribute funds toward the lake management programs.
Bischoff said this presentation has been given to the lake associations, and it was presented
to the watershed district. Council Member Aho asked if the lake associations feel the
proposed program is aggressive enough. Bischoff said he felt the lake associations were
generally positive about the proposal.
II. WATER PROGRAM UPDATES
Ellis provided several water-related updates.
City Council Workshop Minutes
February 17, 2015
Page 3
No-Wake Ordinance
Staff is recommending that the City Council adopt an ordinance that triggers no-wake
restrictions when water levels reach a certain point in Bryant, Riley and Staring Lakes.
This would allow the City to implement a no-wake order without first getting State
approval, as was the case during the heavy storms of last summer. Staff plans to hold a
public hearing on the proposed ordinance on March 3, and the ordinance will then be sent
to the DNR for review. Upon DNR approval, the City Council can formally adopt the
ordinance.
Stormwater Permit Update
The MPCA issued a new stormwater permit to the City effective 2013 to 2018. The permit
includes new requirements, a number of which are due by April 2015. Some of the new
requirements are:
• Post-Construction Stormwater Management Program
• Source Water Protection Area Plan
• Illicit Discharge Detection and Response Plan
• Priority Area Identification
• Emergency Response Program
• High Priority Education Topic Identification
• Facilities Inventory
Ellis said staff will be bringing these items before the Planning Commission on March 23.
The first reading will take place at the April 21 Council Meeting, and the second reading
will be on May 19.
Local Water Management Plan Update
The City’s Local Water Management Plan must be updated in response to our new
stormwater permit and also due to the Riley-Purgatory-Bluff Creek Watershed District’s
update. The City will hold an open house on the draft plan, which will be also be presented
to the Conservation Commission for input. The plan will also be posted as a topic on City
Connect. The draft plan will be submitted to the Metropolitan Council and the City’s
watershed districts for comment and approval. Staff plans to present the plan to the City
Council for adoption later in the fall. Any resulting ordinance changes would be made after
the final plan is adopted.
Open Podium - Council Chamber
III. OPEN PODIUM
A. POINT OF SALE ORDINANCE
1. DONNA AZARIAN
Azarian asked why the City Council feels the City needs a point of sale
ordinance. She said prospective home buyers have the option of having a
private inspection completed, and the State has strict codes. She asked if
the City will have to hire an inspector if the ordinance is passed. She
asked what interest would be achieved with the ordinance. She said many
safeguards already exist that protect both buyers and sellers of homes. She
City Council Workshop Minutes
February 17, 2015
Page 4
said this type of legislation should be addressed by the state legislature.
She said the City should leave residents alone and stay out of their homes.
2. ROXANN JOHNSON
Johnson said the proposed ordinance makes her feel like she can’t be
trusted to buy or sell her own home. She said a realtor disclosure already
has to be signed when a home is sold, and buyers can get their own
inspections. She asked how the ordinance would affect entrepreneurs who
purchase homes with the intent of upgrading them for resale. She also
asked how the ordinance would affect townhome owners. She said she
feels like government is intruding on individuals’ lives at all levels. She
said the government needs to trust people to keep up their own homes.
3. HOWARD PEARLMAN
Pearlman asked how the proposed ordinance will protect the City. He
also asked what is more important than individual property rights. He said
every impediment to the sale of a property reduces the value of the
property, especially when the state already requires disclosures.
4. JEFFREY SIMON
Simon said he has lived in Eden Prairie since 1999. He opposes the
proposed point of sale ordinance because he believes it falls into the
category of government overreach. He fears the ordinance would have
unintended consequences. He asked whether or not a property owner
would have to bring their home up to code if they did not end up selling it.
5. BRIAN WEISSNER
He said this is the first time realtors have heard about the proposed
ordinance. They have not been brought into the process. He said there are
other ways to solve the issues. He feels the City has avoided having open
discussion. He said cities that have these types of ordinances are different
from Eden Prairie demographically, and Eden Prairie does not need such
an ordinance.
6. NANCY GALLMAN
She said she takes the proposed ordinance as an insult. She said everyone
she knows in Eden Prairie takes pride in their home. She cannot
understand why the City feels it needs to do this. She said there are not a
lot of homes that are run down.
7. ELISSA SIMON
Simon said the proposed ordinance is disrespectful. She said people in
Eden Prairie can be trusted to take charge of the sale of their own homes.
IV. ADJOURNMENT
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, FEBRUARY 17, 2015 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad
Aho, Sherry Butcher Wickstrom, Ron Case, and
Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director
Janet Jeremiah, Parks and Recreation Director Jay
Lotthammer, City Attorney Dan Gregerson, and
Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 PM. Council Member Case was
absent.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Tyra-Lukens added Items XIV.A. 1 and 2.
MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the agenda as
amended. Motion carried 4-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 3, 2015
MOTION: Aho moved, seconded by Nelson, to approve the minutes of the Council
workshop held Tuesday, February 3, 2015, as published. Motion carried 4-0.
B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 3, 2015
MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the
minutes of the City Council meeting held Tuesday, February 3, 2015, as published.
Motion carried 4-0.
ITEM NO.: VI.B.
CITY COUNCIL MINUTES
February 17, 2015
Page 2
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK’S LICENSE LIST
B. APPROVE SECOND READING OF ORDINANCE NO. 1-2015 AMENDING
CITY CODE CHAPTER 5 RELATING TO REGULATION OF PEDDLERS,
SOLICITORS AND TRANSIENT MERCHANTS AND ADOPT
RESOLUTION NO. 2015-28 APPROVING PUBLICATION OF SUMMARY
ORDINANCE
C. APPROVE CONTRACT WITH KEYS WELL DRILLING COMPANY TO
SERVICE PUMP EQUIPMENT IN WELLS NO. 11 AND NO. 13 AND
INSTALL NEW FLOW METER PUMPING SYSTEM COMPONENTS
D. AWARD CONTRACT TO ST. CROIX ENVIRONMENTAL SERVICES,
FOR WELL 11 & 13 REHABILITATION WORK
E. AWARD CONSTRUCTION CONTRACT FOR BITTERSWEET DRIVE
CULVERT REHABILITATION TO INSITUFORM TECHNOLOGIES
USA, LLC
F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES, INC. FOR PURGATORY CREEK BANK STABILIZATION
NEAR PURGATORY ROAD
G. DECLARE OBSOLETE EQUIPMENT AS SURPLUS AND AUTHORIZE
THE CITY MANAGER TO DISPOSE OF THE PROPERTY
H. AWARD CONTRACT FOR REPAIR OF RINK 1 HVAC AT COMMUNITY
CENTER TO NORTHERN AIR CORPORATION
I. ADOPT RESOLUTION NO. 2015-29 AUTHORIZING STAFF TO SUBMIT A
FUNDING APPLICATION THROUGH HENNEPIN COUNTY’S TRANSIT
ORIENTED DEVELOPMENT (TOD) PROGRAM FOR THE WEST 70TH
STREET EXTENSION PROJECT
MOTION: Butcher Wickstrom moved, seconded by Aho, to approve Items A-I of
the Consent Calendar. Motion carried 4-0.
IX. PUBLIC HEARINGS / MEETINGS
A. RESOLUTION APPROVING MODIFIED TAX INCREMENT FINANCING
PLAN, DISTRICT NO. 16, AND AMENDMENT NO. 4 TO THE PROJECT
MANAGEMENT AGREEMENT
CITY COUNCIL MINUTES
February 17, 2015
Page 3
Getschow said this public hearing was continued from the January 20, 2015,
meeting. Staff recommends continuing the public hearing to the March 31, 2015,
meeting to allow time for continued negotiations with the developer on the length
of the extension of the term for the affordable units.
MOTION: Nelson moved, seconded by Butcher Wickstrom, to continue the
public hearing on the resolution approving Modified Tax Increment Financing
Plan, District No. 16, and Amendment No. 4 to the Project Management
Agreement to the March 31, 2015, City Council Meeting. Motion carried 4-0.
B. AMEND PUD AND DEVELOPMENT AGREEMENT FOR THE
APARTMENTS AT CITY WEST by City of Eden Prairie. Request for Planned
Unit Development Amendment with waivers on 13.5 acres and Zoning District
Amendment on 13.5. Location: 6418, 6425 and 6434 City West Parkway.
(Ordinance for PUD District Amendment with waivers and Zoning District
Amendment in the RM-2.5 Zoning District)
Getschow said with the recent construction associated with Shady Oak Road, the
property owner of the City West Apartments and the City have been negotiating
regarding additional property needed for easement areas resulting from the Shady
Oak Trail construction project. The easement areas will impact parking on the
northwest corner of the site. Two impacted parking stalls are able to be relocated
and replaced to the east of their current location. Five potentially impacted
parking stalls would be eliminated. The waiver to the parking requirement allows
the site to remain in conformance with City approvals considering the results of
the impacts from the expanded Shady Oak Trail project. The Planning
Commission voted 6-0 to recommend approval of the project and waiver to the
PUD at the January 26, 2015, meeting.
Aho asked if the owner of the apartment complex was amenable to losing these
parking stalls. Gregerson said they asked us to consider the waiver and we
decided to go back and amend the PUD agreement to avoid potential property
issues in the future.
There were no comments from the audience.
MOTION: Butcher Wickstrom moved, seconded by Aho, to close the public
hearing, to approve first reading of the Ordinance for Planned Unit Development
District Review with waivers and Zoning District Amendment within the RM 2.5
Zoning District on 13.5 acres, and to direct staff to prepare an amendment to the
development agreement incorporating staff and commission recommendations
and Council conditions. Motion carried 4-0.
X. PAYMENT OF CLAIMS
MOTION: Nelson moved, seconded by Aho, to approve the payment of claims as
CITY COUNCIL MINUTES
February 17, 2015
Page 4
submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom,
Nelson, and Tyra-Lukens voting “aye.”
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Letter from Cushman & Wakefield -- Mayor Tyra-Lukens
Tyra-Lukens read portions of a letter she received from representatives of
Cushman & Wakefield praising City staff who were involved with the
leasing of the City Center to Supervalu.
2. City Award Program -- Mayor Tyra-Lukens
Tyra-Lukens suggested the City consider implementing a City award for
excellence in landscaping and lighting. Many cities have similar awards,
such as the Community Image Award in Hopkins. The award could be
given to a business, a multi-family residence or a residence for
improvements to exterior landscaping, accessibility, lighting, signs or
exterior building improvements. If the Council Members are interested, she
suggested the idea be passed along to one of the commissions for further
research and discussion. She expected it would be a very low cost program.
Getschow noted the cost of the program in Hopkins was for staff time for a
once-a-year contest and the award itself.
Butcher Wickstrom said it would be a great way to get citizen engagement.
The consensus of the Council Members was to implement such a program.
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Resolution No. 2015-30 Supporting Participation in the Open to
Business Program
Jeremiah said staff is recommending the City be involved in the Open to
Business program again this year. The cost of the program is $5000 per year
and is matched by Hennepin County. This is the fourth year we have
participated in the program, and it continues to be a very successful
program. Most of the information is given through the City's advertisements
CITY COUNCIL MINUTES
February 17, 2015
Page 5
on the website. In 2014 the program helped a total of 18 businesses in the
City and 91jobs were retained or created through the program.
Butcher Wickstrom commented she loves this home-grown effort and did
not think it supplants any other small business program. She noted there are
a very large percentage of businesses that are in individual homes. Jeremiah
said we have calculated there are 2800 businesses in the City, and close to
30% of those are operated out of homes. She noted this year the program
will be marketed more to the home businesses.
MOTION: Aho moved, seconded by Nelson, to adopt Resolution No.
2015-30 supporting the City’s participation in the Open to Business
program and committing to funding one half of the cost or $5,000. Motion
carried 4-0.
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Butcher Wickstrom moved, seconded by Nelson, to adjourn the meeting.
Motion carried 4-0. Mayor Tyra-Lukens adjourned the meeting at 7:20 PM.
CITY COUNCIL AGENDA
SECTION: Consent Calendar
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Christy Weigel,
Police/ Support Unit
ITEM DESCRIPTION:
Clerk’s License Application List
ITEM NO.: VIII.A.
These licenses have been approved by the department heads responsible for the licensed activity.
Requested Action
Motion: Approve the licenses listed below
Raffle
Organization: The United States Air Force Academy Parents Club of MN
Place: Olympic Hills Golf Club
10625 Mount Curve Road
Date: April 25, 2015
- 1 -
CITY COUNCIL AGENDA
SECTION: Consent Agenda
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Community Development/Planning
Janet Jeremiah/Julie Klima
ITEM DESCRIPTION:
City West Apartments
ITEM NO.: VIII.B.
Requested Action
Move to:
• Approve 2nd Reading of the Ordinance for Planned Unit Development District Review with
waivers and Zoning District Amendment within the RM 2.5 Zoning District on 13.5 acres; and
• Approve the Development Agreement Amendment for City West Apartments.
Synopsis
This is final approval of the development agreement amendment allowing a waiver to the
parking requirements. The waiver is a result of the Shady Oak Trail project.
Attachments
1. Ordinance for PUD District Review
2. Summary Ordinance
3. Development Agreement
APARTMENTS AT CITY WEST
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2-2015-PUD-1-2015
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING
CERTAIN LAND WITHIN THE RM 2.5 ZONING DISTRICT, AMENDING THE
LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT, AND, ADOPTING BY
REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG
OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance (hereinafter, the
"land") is legally described in Exhibit A attached hereto and made a part hereof.
Section 2. That action was duly initiated proposing that the land be amended within
the RM 2.5 Zoning District 2-2015-PUD-1-2015 (hereinafter "PUD-1-2015-RM-2.5).
Section 3. The City Council hereby makes the following findings:
A. PUD-1-2015-RM-2.5is not in conflict with the goals of the Comprehensive Guide
Plan of the City.
B. PUD-1-2015-RM-2.5 is designed in such a manner to form a desirable and unified
environment within its own boundaries.
C. The exceptions to the standard requirements of Chapters 11 and 12 of the City
Code that are contained in PUD-1-2015-RM-2.5are justified by the design of the
development described therein.
D. PUD-1-2015-RM-2.5 is of sufficient size, composition, and arrangement that its
construction, marketing, and operation is feasible as a complete unit without dependence
upon any subsequent unit.
Section 4. The land shall be subject to the terms and conditions of that certain
Development Agreement dated as of March 3, 2015, entered into between Park at City West
Apartments, LLC, and the City of Eden Prairie, (hereinafter “Development Agreement”). The
Development Agreement contains the terms and conditions of PUD-1-2015-RM-2.5, and are
hereby made a part hereof.
Section 5. The proposal is hereby adopted and the land shall be, and hereby is
amended within the RM 2.5 District and shall be included hereafter in the Planned Unit
Development 1-2015-RM-2.5, and the legal descriptions of land in each district referred to in
City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly.
Section 6. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated
verbatim herein.
Section 7. This Ordinance shall become effective from and after its passage and
publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
17th day of February, 2015, and finally read and adopted and ordered published in summary form
as attached hereto at a regular meeting of the City Council of said City on the 3rd day of March,
2015.
ATTEST:
_____________________________ _______________________________
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
PUBLISHED in the Eden Prairie News on__________________, 2015.
EXHIBIT A
PUD Legal Description
Lot 8, Block 1, City West, Hennepin County, Minnesota
Abstract and Torrens
Certificate of Title No. 1188423
Lot 1, Block 1, City West Fourth Addition, Hennepin County, Minnesota
Abstract and Torrens
Certificate of Title No. 1188423
APARTMENTS AT CITY WEST
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
SUMMARY OF
ORDINANCE NO. 2-2015-PUD1 -2015
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING THE
ZONING OF CERTAIN LAND WITHIN ONE DISTRICT, AND ADOPTING BY
REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99, WHICH, AMONG
OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Summary: This ordinance allows amendment of the zoning of land located at 6418,
6425, and 6435 City West Parkway within the RM 2.5 Zoning District. Exhibit A, included with
this Ordinance, gives the full legal description of this property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
__________________________ ________________________
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
PUBLISHED in the Eden Prairie News on ______________________, 2015.
(A full copy of the text of this Ordinance is available from City Clerk.)
CITY WEST APARTMENTS
SUPPLEMENT TO DEVELOPER'S AGREEMENT
THIS SUPPLEMENT TO AGREEMENT, is made and entered into as of March 3, 2015,
2007, by PARK AT CITY WEST APARTMENTS LLC, hereinafter referred to as "Developer,"
its successors and assigns, and the CITY OF EDEN PRAIRIE, a municipal corporation, hereinafter
referred to as "City";
WHEREAS, Developer has applied to City for a PUD Amendment on 13.5 acres, all situated
in Hennepin County, State of Minnesota, more fully described in Exhibit A, attached hereto and
made a part hereof, and;
WHEREAS, the parties desire to amend that certain Development Agreement between
The Park at City West Limited Partnership and the City of Eden Prairie for The Park at City
West, dated October 15, 1985, (hereinafter the "Development Agreement) attached hereto as
Exhibit B, for the Property legally described in Exhibit A, attached hereto and made a part
hereof, and depicted on the plans dated December 14, 2014, and made a part hereof;
NOW THEREFORE, in consideration of the City adopting Ordinance No. ____, An
Ordinance for Planned Unit Development District Review with waivers and Zoning District
Amendment within the RM 2.5 Zoning District on 13.5 acres, Developer covenants and agrees as
follows:
1. The following waiver has been granted through the PUD District Review for the property:
A. Parking Requirements. Required surface parking stalls from 288 to 283. City
Code requires 288 surface parking stalls.
IN WITNESS WHEREOF, the parties to this Agreement have caused these presents to be
executed as of the day and year aforesaid.
CITY OF EDEN PRAIRIE
By___________________________
Nancy Tyra-Lukens
Its Mayor
By____________________________
Rick Getschow
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ____ day of ________________, 2015,
by Nancy Tyra-Lukens and Rick Getschow, respectively the Mayor and the City Manager of the City
of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation.
_______________________
Notary Public
Park At City West Apartments, LLC
By ________________________________
Its ________________________________
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ____ day of ____________, 2015, by
_______________________________________, the , of
________________, a _______________________, on behalf of the company.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
EXHIBIT A
CITY WEST APARTMENTS
Legal Description:
Lo t 8, Block 1, City West, Hennepin County, Minnesota
Abstract and Torrens
Certificate of Title No. 1188423
Lot 1, Block 1, City West Fourth Addition, Hennepin County, Minnesota
Abstract and Torrens
Certificate of Title No. 1188423
CITY COUNCIL AGENDA
SECTION: Consent Calendar
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Paul Sticha, Administration,
Facilities
ITEM DESCRIPTION:
City Center Relocate Garden Room
Entrance
ITEM NO.: VIII.C.
Requested Action
Move to: Award the contract for relocation and construction of a new Garden Room Entrance on
the main floor of the City Center building to Gardner Builders.
Synopsis
Base Bid
Diversified Construction $75,332
Gardner Builders $68,931
RJ Marco Construction $89,579
Background Information
During the process of leasing the vacancy in the building, our City leasing group agreed it would
be prudent to move the Garden Room entrance to make the walk to the Garden Room more
obvious for visitors and to improve the possibility of leasing a larger area where the Garden
Room Entrance currently exists.
Plans and specifications were prepared by Welsh Architecture. Quotes were received and
verified with Gardner Builders being the low quote.
Attachments
• Contract
• Drawing
Standard Construction Contract
This Contract (“Contract”) is made on the 3rd day of March, 2015, between the City of Eden
Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Gardner Builders, a Minnesota Corporation (hereinafter "Contractor")
whose business address is 527 Marquette Avenue, Suite 1033, Minneapolis, MN 55402.
.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Contract is to set forth the terms and conditions for the provision of services by Contractor for
relocating and building a new Garden Room Entrance in the City Center building, hereinafter
referred to as the "Work".
The City and Contractor agree as follows:
1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the
provisions of the Work in accordance with attached quote dated February 13, 2015. The
terms of this Contract shall take precedence over any provisions of the Contractor’s
proposal and/or general conditions.
2. Time of Commencement and Completion. The Work to be performed under this Contract
shall be commenced immediately after execution of this Contract. The Work shall be
completed by June 30, 2015.
3. Compensation for Services. City agrees to pay the Contractor a fixed sum of $68,931.00
as full and complete payment for the labor, materials and services rendered pursuant to this
Contract and as described in the attached quote.
a. Any changes in the scope of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an
itemized invoice for services performed under this Contract. Invoices submitted shall be
paid in the same manner as other claims made to the City.
a. Invoices. Contractor shall verify all statements submitted for payment in compliance
with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses,
if provided for in the attached quote, the Contractor shall provide an itemized listing
and such documentation as reasonably required by the City. Each invoice shall
contain the City’s project number and a progress summary showing the original (or
amended) amount of the contract, current billing, past payments and unexpended
balance of the contract.
b. Claims. To receive any payment on this Contract, the invoice or bill must include the
following signed and dated statement: “I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid.”
c. Final Payment. Final payment, constituting the entire unpaid balance of the Contract
Sum, shall be paid by the City to the Contractor when the Work has been completed,
the Contract fully performed, and the City accepts the Work in writing. The
acceptance of final payment shall constitute a waiver of all claims by the Contractor
except those previously made in writing and identified by the Contractor as unsettled
at the time of Application for Final Payment.
d. Income Tax Withholding. No final payment shall be made to the Contractor until the
Contractor has provided satisfactory evidence to the City that the Contractor and
each of its subcontracts has complied with the provisions of Minn. Stat. Section
290.92 relating to withholding of income taxes upon wages. A certificate by the
Commissioner of Revenue shall satisfy this requirement.
5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to
the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor
shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall
not be responsible for delays caused by factors beyond its control or that could not be
reasonably foreseen at the time of execution of this Contract. Contractor shall be
responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
6. Project Manager. The Contractor has designated Korey Grant to Manage the Work. He
shall be assisted by other staff members as necessary to facilitate the completion of the
Work in accordance with the terms established herein. Contractor may not remove or
replace the designated manager without the approval of the City.
7. Condition and Inspection. All goods and other materials furnished under this Contract
shall be new and in current manufacture, unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with this Contract.
All goods and work not conforming to these requirements shall be considered defective.
Goods shall be subject to inspection and testing by the City. Defective goods or goods not in
current manufacture may be returned to the Contractor at the Contractor’s expense.
8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as
defective or as failing to conform under this Contract whether observed before or after
completion of the Work and whether or not fabricated, installed or completed. The
Contractor shall bear all costs of correcting such rejected Work.
Standard Construction Contract 2014.01 Page 2 of 10
9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work
performed and all materials furnished shall be in accord with the Contract and shall be free
from defects in materials, workmanship, and operation which appear within a period of one
year, or within such longer period as may be prescribed by law or in the terms of the
Contract, from the date of City’s written acceptance of the Work. The City’s rights under the
Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other
remedies available under this Contract, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the system within
the specified period, upon notice from the City, the Contractor agrees, within ten (10)
calendar days after receiving written notice and without expense to the City, to repair,
replace and in general to perform all necessary corrective Work with regard to the defective
or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING
SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S
LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The
Contractor agrees to perform the Work in a manner and at a time so as to minimize any
damages sustained by the City and so as to not interfere with or in any way disrupt the
operation of the City or the public.
The corrective Work referred to above shall include without limitation, (a) the cost of
removing the defective or nonconforming Work and materials from the site, (b) the cost of
correcting all Work of other Contractors destroyed or damaged by defective or
nonconforming Work and materials including the cost of removal of such damaged Work
and materials form the site, and (c) the cost of correcting all damages to Work of other
Contractors caused by the removal of the defective or nonconforming Work or materials.
The Contractor shall post bonds to secure the warranties.
10. Private Property. The Contractor shall not enter upon private property for any purpose
without having previously obtained permission from the City. The Contractor shall be
responsible for the preservation of, and shall use every precaution to prevent damage to all
trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks,
etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances
thereof; and all other public or private property along or adjacent to the work.
11. Removal of Construction Equipment, Tools and Supplies. At the termination of this
Contract, before acceptance of the Work by the City, the Contractor shall remove all of
Contractor’s equipment, tools and supplies from the property of the City. Should the
Contractor fail to remove such equipment, tools and supplies, the City shall have the right to
remove them and deduct the cost of removal from any amount owed to Contractor.
12. Suspension of Work by City. The City may at any time suspend the Work, or any part
thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed
by the Contractor within ten (10) days after the date fixed in the written notice from the City to
the Contractor to resume. If the City’s suspension of all or part of the Work causes additional
expenses not due to the fault or negligence of the Contractor, the City shall reimburse the
Contractor for the additional expense incurred due to suspension of the work. Claims for such
compensation, with complete substantiating records, shall be filed with the City within ten (10)
days after the date of order to resume Work in order to receive consideration. This paragraph
shall not be construed as entitling the Contractor to compensation for delays due to inclement
Standard Construction Contract 2014.01 Page 3 of 10
weather, failure to furnish additional surety or sureties specified herein, for suspension made
at the request of the Contractor, or for any other delay provided for in this Contract.
13. City’s Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the
Work in accordance with the Contract or fails to perform any provisions of the Contract, the
City may, after ten (10) days written notice to the Contractor and without prejudice to any
other remedy the City may have, make good such deficiencies. In such case an appropriate
Change Order shall be issued deducting from the payment then or thereafter due the
Contractor the cost of correcting such deficiencies. If the payments then or thereafter due
the Contractor are not sufficient to cover such amount, the Contractor shall pay the
difference to the City.
14. City’s Right to Terminate Contract and Complete the Work. The City has the right to
terminate this Contract for any of the following reasons:
a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
creditors, or becomes insolvent;
b. Failure of Contractor to supply adequate properly skilled workmen or proper materials;
c. Failure of Contractor to make prompt payment to subcontractor for material or labor;
d. Any disregard of laws, ordinances or proper instructions of the City;
e. Assignment or work without permission of the City;
f. Abandonment of the work by Contractor;
g. Failure to meet the work progress schedule set forth in this Contract;
h. Unnecessary delay which, in the judgment of the City, will result in the work not being
completed in the prescribed time.
Termination of the Contract shall be preceded by ten (10) days written notice by the City to the
Contractor and its surety stating the grounds for termination and the measures, if any, which
must be taken to assure compliance with the Contract. The Contract shall be terminated at
the expiration of such ten (10) day period unless the City Council shall withdraw its notice of
termination.
Upon termination of the Contract by the City, the City may, without prejudice to any other
remedy the City may have, take possession of the site and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and may finish the
Work by whatever methods the City may deem expedient at the Contractor’s expense.
Upon Contract termination, the Contractor shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the contract price exceeds the expense of
finishing the Work, including compensation for additional managerial and administrative
services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid
balance, the Contractor shall pay the difference to the City.
In the event that the Contractor abandons the Work, fails or refuses to complete the Work or
fails to pay just claims for labor or material, the City reserves the right to charge against the
Contractor all legal, engineering, or other costs resulting from such abandonment, failure or
refusal. Legal costs will include the City's cost of prosecuting or defending any suit in
connection with such abandonment, failure or refusal, and non-payment of claims wherein the
City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable
attorney's fees.
Standard Construction Contract 2014.01 Page 4 of 10
15. Contractor’s Right to Terminate Contract. The Contractor may terminate this Contract
upon ten (10) days written notice to the City for any of the following reasons:
a. If an order of any court or other public authority caused the Work to be stopped or
suspended for a period of 90 days through no act or fault of the Contractor or its
employees.
b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45)
days after the sum becomes due.
16. Performance and Payment Bonds. Not applicable.
17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall
agree to be bound by the terms of this Contract as far as applicable to its work, unless
specifically noted to the contrary in a subcontract approved in writing as adequate by the City.
The Contractor shall pay any subcontractor involved in the performance of this Contract
within the ten (10) days of the Contractor's receipt of payment by the City for undisputed
services provided by the subcontractor. If the Contractor fails within that time to pay the
subcontractor any undisputed amount for which the Contractor has received payment by the
City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate
of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Contractor shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Contractor
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
18. Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Contract, who shall be employees, and under the direction, of Contractor and in no respect
employees of City, and (ii) shall have no authority to employ persons, or make purchases of
equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be
construed so as to find the Contractor an employee of the City.
19. Notice. Required notices to the Contractor shall be in writing, and shall be either hand-
delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified
mail at the following address:
Korey Grant
Gardner Builders
527 Marquette Avenue
Suite 1033
Minneapolis, MN 55402
Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City
by certified mail at the following address:
Paul Sticha
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Standard Construction Contract 2014.01 Page 5 of 10
Notices shall be deemed effective on the date of receipt. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
20. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law.
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker’s Compensation Statutory Limits
Employer’s Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products – Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’
Compensation coverage from any state fund if Employer’s liability coverage is not
available.
Standard Construction Contract 2014.01 Page 6 of 10
e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden
Prairie” as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13;
and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent.
f. All policies shall apply on a “per project” basis.
g. All polices shall contain a waiver of subrogation in favor of the City.
h. All policies shall be primary and non-contributory.
i. All polices, except the Worker’s Compensation Policy, shall insure the defense and
indemnity obligations assumed by Contractor under this Contract.
j. Contractor agrees to maintain all coverage required herein throughout the term of the
Contract and for a minimum of two (2) years following City’s written acceptance of
the Work.
k. It shall be Contractor’s responsibility to pay any retention or deductible for the
coverages required herein.
l. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days’ prior notice to the City, except that if the cancellation or non-
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days’ prior notice to the City.
m. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor’s sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
n. A copy of the Contractor’s Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Contractor has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Contractor of any deficiencies in such documents and receipt
thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to
enforce the terms of Contractor’s obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide
the specified insurance, then Contractor will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
Standard Construction Contract 2014.01 Page 7 of 10
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees
that this indemnity shall be construed and applied in favor of indemnification.
Contractor also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Contractor will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or
for which it may be liable resulting from any breach of this Contract by Contractor, its agents,
contractors and employees, or any negligent or intentional act or omission performed, taken
or not performed or taken by Contractor, its agents, contractors and employees, relative to
this Contract. City will indemnify and hold Contractor harmless from and against any loss for
injuries or damages arising out of the negligent acts of the City, its officers, agents or
employees.
22. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Contract (“Information”) shall become
the property of the City, but Contractor may retain copies of such documents as records of
the services provided. The City may use the Information for its purposes and the Contractor
also may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Contract does not relieve any liability on the part of the
Contractor, but any use of the Information by the City or the Contractor beyond the scope of
this Contract is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
23. Non-Discrimination. During the performance of this Contract, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Contractor shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Contractor
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Standard Construction Contract 2014.01 Page 8 of 10
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
24. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
25. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Contractor under this Contract which the City requests to be
kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Contract are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a period of
six (6) years after the effective date of this Contract. This Contract is subject to the
Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices
Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7,
which is created, collected, received, stored, used, maintained, or disseminated by
Contractor in performing any of the functions of the City during performance of this Contract
is subject to the requirements of the Data Practice Act and Contractor shall comply with
those requirements as if it were a government entity. All subcontracts entered into by
Contractor in relation to this Contract shall contain similar Data Practices Act compliance
language.
26. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
27. Assignment. Neither party shall assign this Contract, nor any interest arising herein,
without the written consent of the other party.
28. Damages. In the event of a breach of the Contract by City, the Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
29. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Contract or thereafter of any of the rights or
remedies of the City under this Contract.
Standard Construction Contract 2014.01 Page 9 of 10
30. Severability. The provisions of this Contract are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Contract.
31. Entire Agreement. The entire agreement of the parties is contained herein. This Contract
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Contract shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
32. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under the Contract, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
33. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
34. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
35. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
36. Compliance with Laws and Regulations. In providing services hereunder, the Contractor
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
Work to be provided. Any violation of statutes, ordinances, rules and regulations pertaining
to the Work to be provided shall constitute a material breach of this Agreement and entitle
the City to immediately terminate this Agreement.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
__________________________________
Mayor
___________________________________
City Manager
GARDNER BUILDERS
By: ________________________________
Its: _______________________________
Standard Construction Contract 2014.01 Page 10 of 10
711
Ent
30ARD RM
SERVER IM
C.H. ROBINSON
C.H, ROBINSON
E- fnJ6 p46.zc-rEm./
Lci r t--1/• u_vd-tN(ar--76-k.) 12_Eb
13f BuiLoiQG
Lov./Ei.z Eve: i__
' 46
CWEr J cx -)1,--
ENvrizAki c E /WI) 11E
CITY CENTER UPPER
C.H. ROBINSON
RGOI-1
E E Ni CLubtl's Lc) v../EP._
1---v EL E2)(1 -r-- T E_buc.
NEEOE_'b SGz L)Af2E: Fw -T -A6E
CITY CENTER UPPER
CITY COUNCIL AGENDA
SECTION: Consent Calendar
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Mary Krause
Public Works/Engineering
ITEM DESCRIPTION: I.C. 15-5892
Award Contract for 2015 Street Sweeping to
Reliakor Services, Inc.
ITEM NO.: VIII.D.
Requested Action
Move to: Award contract for 2015 Street Sweeping to Reliakor Services, Inc. in the amount of
$32,000.
Synopsis
Quotes were received Friday, February 20, 2015, for the 2015 Street Sweeping. Two quotes
were received as follows:
Reliakor Services, Inc. $ 32,000
Allied Blacktop Company $ 39,200
Background Information
The schedule for street sweeping in the project specifications indicates a start date of April 6,
2015. This early cleaning of the streets prevents sand and debris that has accumulated from the
winter snow removal operations from entering into the City’s wetlands, creeks and lakes. Spring
sweeping of the streets takes approximately 8-10 working days. Street sweeping after the
sealcoat project also is part of this project.
Financial Implications
Funding for the spring sweeping is from the Storm Water Utility Fund. Street sweeping also
takes place after the sealcoating project and is funded from the Operating and Maintenance
budget for sealcoating and the CIP fund for pavement maintenance.
Prices for 2015 are the same as prices for the 2014 sweeping.
Staff recommends award to Reliakor Services, Inc.
Attachment
Price Comparison 2011-2015
Historical Sweeping Prices
2011 ReliaKor
Services
Allied Blacktop
Spring Sweeping $78.50/hour $80/hour
Sealcoat
Sweeping
$85/hour $100/hour
2012 ReliaKor
Services
Allied Blacktop Pearson
Brothers, Inc.
Spring Sweeping $78.50/hour $80/hour $77/hour
Sealcoat
Sweeping
$83.50/hour $95/hour $86.50/hour
2013 ReliaKor
Services
Allied Blacktop Pearson
Brothers, Inc.
Spring Sweeping $77/hour $79/hour $79/hour
Sealcoat
Sweeping
$77/hour $94/hour $92/hour
2014 ReliaKor
Services, Inc.
Allied Blacktop
Company
Pearson
Brothers, Inc.
Spring Sweeping $77/hour $79/hour $95/hour
Sealcoat
Sweeping
$89/hour $95/hour $125/hour
2015 ReliaKor
Services
Allied Blacktop
Spring Sweeping $77/hour $98/hour
Sealcoat
Sweeping
$89/hour $98/hour
CITY COUNCIL AGENDA
SECTION: Consent Agenda
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Rick Wahlen
Public Works/Utilities
ITEM DESCRIPTION:
Approve Construction Contract with
Electrical Installation and Maintenance
Company to Upgrade Municipal Wells
No. 11 and 13
ITEM NO.: VIII.E.
Requested Action
Move to: Approve a contract with Electrical Installation & Maintenance Co. to upgrade the electrical
equipment in Wells No. 11 and No. 13.
Synopsis
The City of Eden Prairie Utilities Division obtained proposals from three competent electrical contracting
firms for the electrical upgrade work at Municipal Wells No. 11 and No. 13. The least-cost proposal was
offered by Electrical Installation and Maintenance Company (EIM). Staff recommends acceptance of the
proposal and establishing a project budget in the amount of $65,695.00 to be paid from the water utility
fund.
Background Information
City Well 11 was installed in 1991, and City Well 13 was installed in 1998. Each well has been operated
since installation using a 100 HP motor. Both wells and their associated pumping equipment are currently
capable of generating the desired yield (1400 gpm) during periods of peak demand. Each well is
scheduled for replacement of the existing variable frequency drive (VFD) and associated electrical
connections/programming in order to maintain peak operations. The existing flow meters will be replaced
with a magnetic flow meter (under a separate contract), and wiring connections made by the electrical
contractor under this scope of work.
To evaluate our options for maintaining the performance of the wells, we consulted with St. Croix
Environmental, Inc. who recommended replacement of the existing VFD’s with Eaton VFDs similar in
design and operation to those installed at other well houses during recent electrical upgrades.
Attachments
• Recommendation Letter
• Proposal Tabulation Sheet
• Copies of Individual Quotes
Water Resource Consulting and Project Management
February 16, 2015
Joe Dusek
Water Treatment Supervisor
City of Eden Prairie – Water Utility
14100 Technology Drive
Eden Prairie, MN 55344-2230
Subject: Contractor Recommendation – Electrical Installation and Maintenance Company
Electrical Upgrades for Wells 11 and 13
Dear Mr. Dusek:
Attached please find the bid tabulation from three independent quotations sought by St. Croix
Environmental, Inc. (SCE) on behalf of the City of Eden Prairie (City). The quotations are for providing
electrical upgrade services for City Wells 11 and 13.
A total of three pre-qualified drilling firms were invited to provide quotations for the project. Firms were
selected based upon their ability to perform the requested scope of services, as well as recent experience
in performing related work for the City. Each electrical contracting firm was provided the same scope of
work and request for quotation. Each firm was allowed the opportunity to visit the well, inspect existing
equipment and evaluate site access constraints. Each of the firms responded and provided quotes for the
scope of work. The individual cost quotations are summarized on the attached bid tabulation form.
Individual proposals are also included in the attachment.
Based upon the results of the proposal process, SCE recommends the City retain the services of
Electrical Installation and Maintenance Company (EIM) for completion of the project. We recommend
establishing a funding level for this portion of the project of $65,595.00, established from the lowest cost
quotation provided by EIM.
Upon receiving the City’s authorization to proceed, we’ll schedule the well for the recommended upgrades
and return each well to service at the earliest opportunity.
Please let us know if you have any questions, or require additional supporting information.
Sincerely,
St. Croix Environmental, Inc.
Kevin Miller, PG
Principal Consultant
Attachments
TABULATION
REQUEST FOR QUOTATION
WELL ELECTRICAL UPGRADES - CITY WELLS 11 AND 13
CITY OF EDEN PRAIRIE, MINNESOTA
RFQ DATED: FEBRUARY 03, 2015
QUOTES REVIEWED: FEBRUARY 13, 2015
BIDDER NAME TOTAL QUOTATION
ELECTRICAL INSTALLATION AND MAINTENANCE COMPANY $65,695.00
PRAIRIE ELECTRIC, INC. $75,880.00
TOTAL CONSTRUCTIONAND EQUIPMENT, INC. $87,700.00
LOWEST QUOTE $65,695.00
Electrical Installation & Maintenance (NW CC) Phone 763-419-3744
1180 County liOad 90, Maple Plain, MN 55359 fax 763-479-3745
PROJECT PROPOSAL Eden Prairie, MN—Wells 11 .1St 13 VFD Upgrades
Due February, 13th, 2015, 5 PM
ATTN: Joe Dusek (jdusek@edenprairie.org ) & Kevin Miller (kmiller@stcroixenv.conn)
SCOPE OF WORK:
in accordance with Request for Quotation dated February 3, 2015 from Kevin Miller with St. Croix
Envirionmental, Inc,, Addendum 1, Addendum 2 and Well House Inspection on February 5 1 b, 2015.
WELL 11 PROJECT ESTIMATE:
Well 11 Electrical Upgrades (All costs are lump sum)
Task 1) Mobilize/ Demobilize
Task 2) Furnish and Install New VFD and Associated Power and Controls Circuitry
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
Task 4) Demonstration Testing of New Equipment
TOTAL ESTIMATE WELL 11
WELL 13 PROJECT ESTIMATE:
Well 13 Electrical Upgrades (All costs are lump sum)
Task 1) Mobilize/ Demobilize
Task 2) Furnish and Install New VFD and Associated Power and Controls Circuitry
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
Task 4) Demonstration Testing of New Equipment
TOTAL ESTIMATE WELL 13
PROPOSED PROJECT SCHEDULE:
Week 1 — Receive Contract from City of Eden Prairie (City/Engineer driven activity)
Week 4 - Receive/Submit VFD submittal for engineer approval.
Week 6 - Receive submittal approval (City/Engineer driven activity)
Week 14— VFD Delivery
Week 15— Well 11 VFD installation/start-up/programming/porformance testing
Week 16 — Well 13 VFD installation/start-up/programming/performance testing
Week 20 — Final O&M and Payment
$ 900.00_
$_30,175.00_
$ 370.00
$_500.00
$_31,945.00_
$ 900.00
$3 1 ,980.00_
$ 370.00_
$ 500.00_
$_33,750.00_
Project Installation Description:
We will start the demolition at well 11 first once the new VFID's are received.
Within that week or the next (depending on day of week received) we will have the new VFD installed,
started up and ready for the programmer so performance testing can be completed.
After Well 11 is back online we will start the process over at Well 13, including the demo of the existing
drive, relocation of the TVSS and pouring a new housekeeping pad for the new CH drive,
At this time we expect to get the VFD through the door or skylight and into the building. In order to do this
we will have to install picking points inside the well houses for rigging. These will either be left in place for
future use or removed if required by the owner and the vent hood my need to be removed and reinstalled.
If this cannot be accomplished at well 13 we might need to lay the VFD cabinet down and tilt back up once
inside the building. To accomplish this, EIM will work with the equipment within the gear to allow this.
www,eimcompany.us
Continued on page
Electrical Installation & Maintenance (EIM),
1480 County Road 90, Maple Plain, MN 55359
Phone' 763-479-3744
Fax: 763-479-3745
PROJECT PROPOSAL - Eden Prairie, MN — Wells 11 & 13 V14.) Upgrades (continued)
There are concerns with voiding the warranty from EATON/Cutler-Hammer that may need to be addressed,
but at this time there is no way to get these into the building without tilt/laying them down in some manner
And this same installation process has been used in a lot of other installations.
Additional Services Schedule (not included in Lump Sum Proposal):
Electrician with service vehicle — $95/hour
Electrician labor $90/hour
Boom/Crane Truck = $150/hour (4 hour minimum)
Scissor Lift — $60/day plus $200 mobilization/demobilization charge
Items not listed (including materials) will be billed at cost plus 10% for profit and overhead costs.
includes; Addendurns 1, 2
-Electrical Permits
Excludes:
-Bond(s) of any type
Contact Kurt Paddock with questions regarding this proposal. Contact info lontpaddockgeimcompany.us, 763-
479-3744.
ftseti
www.eimcompany.us
Proposal
To: Kevin Miller
Company: St. Croix Environmental
E-Mail:
From: Brent Fritz
Company: Prairie Electric Company
Date: 02-13-2015
Number of Pages: 2
Subject: VFD replacement at wells 11 & 13
Kevin,
We are pleased to offer the following electrical quotation for your consideration and
review.
- Electrical Permit
- Demo as required
Remove existing VFDs
Well #11
- Furnish and install
1 – New 100hp Eaton VFD as per specifications
1 – New 2/0 copper feeders
1 – All required control wiring and connections
1 – New Seal tight and connectors between the motor and the ground conduit
1 – Program and start-up
1 – Electrical connection to new flow meter
Total: $35,810.00
Well #13
- Furnish and install
1 – New 100hp Eaton VFD as per specifications
1 – New concrete housekeeping pad
1 – New 2/0 copper feeders
1 – All required control wiring and connections
1 – New Seal tight and connectors between the motor and the ground conduit
1 – Program and start-up
1 – Electrical connection to new flow meter
Total: $40,070.00
Notes and Exclusions
*All work to be performed during normal working hours
If you have any questions regarding this quotation please don’t hesitate to call.
Sincerely,
Brent Fritz
Project Manager
REQUEST FOR QUOTATION - FEBRUARY 3, 2013
WELL 11 PROJECT ESTIMATE:
Well 11 Electrical Upgrades (All costs are lump sum)
Task 1) Mobilize/ Demobilize
Task 2) Furnish and Install New VFD and Associated Controls
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
Task 4) Demonstration Testing of New Equipment
TOTAL ESTIMATE WELL 11
WELL 13 PROJECT ESTIMATE:
Well 13 Electrical Upgrades (All costs are lump sum)
Task 1) Mobilize/ Demobilize
Task 2) Furnish and Install New VFD and Associated Controls
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
Task 4) Demonstration Testing of New Equipment
TOTAL ESTIMATE WELL 13
Note: The City reserves the right to reject any and all proposals and to waive any irregularities in a
proposal.
ELECTRICAL CONTRACTOR SERVICES FOR WELL HOUSE UPGRADES - WELLS 11 AND 13 Page 8
TOTAL/ CONSTRUCTION
& EQUIPMENT/ INC.
10195 Inver Grove Trail • Inver Grove Heights, MN 55076 • 651-451-1384
BID PROPOSAL
PROJECT: Well #11 & #13 electrical upgrades BID DATE: February 13'1 ', 2015
LOCATION: Eden Prairie Public Works
ATTN.: Kevin Miller
St. Croix Environmental/City of Eden Prairie Utilities Division
Our proposal for equipment and services for the above project is based on the applicable sections of the plans and
specifications. We acknowledge that the terms and conditions stated in the City of Eden Prairies General Conditions
(attachment 3) dated February 3rd, 2015 have been reviewed and are acceptable.
WELL 11 Electrical UpErades (all cost are lump sum)
Task 1) Mobilize/Demobilize
Task 2) Furnish and install new VFD and associated power & control circuitry
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
Task 4) Demonstrate testing of new equipment
TOTAL ESTIMATE WELL 11
$ 1,500.00
$ 35,570.00
$ 3,300.00
$ 2,100.00
$ 42,470.00
WELL 13 Electrical Upgrades (all cost are lump sum -)
Task 1) Mobilize/Demobilize $ 1,500.00
Task 2) Furnish and install new VPD and associated power & control circuitry $ 38,330.00
Task 3) Provide electrical wiring/programming of magnetic flow meter and display
$ 3,300.00
Task 4) Demonstrate testing of new equipment
$ 2,100.00
TOTAL ESTIMATE WELL 13 $ 45,230.00
TOTAL ELECTRICAL BASE BID for BOTH wells 11 & 13: $ 87,700.00
Anticipated Project Schedule:
Project Awarded
Start Project
Submittal Reviews & Approval
DEMO & Install work Well #I1
VFD Install & Startup Well #11
DEMO & Install work Well #13
VFD Install & Startup Well #13
March 3,2015
March 6
March 6 to March 27
May 4 to May 8
May 11 to May 15
May 18 to May 22
May 25 to May 29
Clarifications to BID ITEMS above:
1. All work to be done during normal business hours.
2. Proposal is based upon a complete award of both sites, wells 11 & 13.
3. Necessary costs are included for installation and removal of VFD at Well 13, as required due to limited access.
4. Labor rates for additional work to be billed at $96.05 per hour straight time. Material mark-up to be 10%.
We acknowledge addendum(s) 1 & 2.
We wish to express our gratitude in allowing us this opportunity to submit this proposal. We trust that our offering is
clear and meets with your approval. In the event that you have questions or require further clarification, please call our
office at 651-451-1384. Proposal is valid for 30 days.
Sincerely,
Jason L. Johnson
Project Manager
"Equal Opportunity Employer"
CITY COUNCIL AGENDA
SECTION: Consent Calendar
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Carter Schulze
Public Works / Engineering
ITEM DESCRIPTION: #11-5799
Approve Change Order No. 2 for the
northern segment of the Shady Oak
Road Improvements
ITEM NO.: VIII.F.
Requested Action
Move to: Approve Change Order No. 2 for the northern segment of the Shady Oak Road
Improvements in the amount of $98,452.96.
Synopsis
Change Order 2 consists of multiple work orders grouped together into a single change order.
These additional costs are a result of; Adjusting utilities in the field, signal system changes,
paving incentives, unanticipated water main changes, and tree and seed substitutions among
other items. Staff recommends approval of the changes.
Background Information
Construction on the project began in October 2012 and is substantially complete as of November
2013. Change order 2 is a final accumulation of changes that occurred over that period.
In general, changes resulting in additional cost stem from unforeseen existing conditions,
shortages in available materials, and additional work unidentified in the original bid documents.
More detail on each change is included with the attached change order form.
Financial Implications
With this Change Order, the total contract amount increases from $7,998,360.45 to
$8,346,278.92. As defined in the UHG Developer’s Agreement, UHG is responsible for the
majority of the costs for the project including all of the change order costs with the exception of
the local utility costs, which will be funded by the City.
Attachment
Change Order No. 2
February 16, 2015
CHANGE ORDER NO. 2
Project: C.S.A.H. 61 (Shady Oak Road)
Eden Prairie, Minnesota
SP 2773-11
City Project No. 11-5799
To: Max Steininger, Inc.
You are hereby directed to make the changes noted below in the contract.
ITEM DESCRIPTION OF CHANGES
1. WORK ORDER NO. 9
a. Remove Service Cabinet:
The existing MnDOT lights on southbound Shady Oak Road were removed with the project however the service
cabinet at sta. 458+92 was omitted in the removal plan. The contractor removed the lighting service cabinet and
concrete base. Payment for this item was determined on negotiated unit price.
2. WORK ORDER NO. 13
a. Adjust Handhole:
There were five electrical handhole covers and concrete collars (handholes 1, 3, 4, 5 and 6) that needed to be adjusted
due to grading changes. The contractor made the necessary elevation adjustments and reset the concrete collars and
covers. Payment for this item was determined on negotiated unit prices.
3. WORK ORDER NO. 14
a. Seed Mix Substitution:
The plans called for Sodding Type Salt Tolerant however, during construction it was determined that this item was
not available. MnDOT recommended substituting MNST12 seed mix and provided application rates for the seed mix,
fertilizer and soil stabilizer. Payment for this item was determined on negotiated unit price.
4. WORK ORDER NO. 15
a. Tree Removal Mobilization:
During construction, it was determined that additional trees would need to be removed at various locations
throughout the project to accommodate watermain, sanitary and storm sewer improvements. The additional trees
were not shown in the original plan. Payment for this item was determined on negotiated unit price.
5. WORK ORDER NO. 16
a. Revise Signal System A:
During construction, it was determined that the clearance of the signal heads on Mast Arm 3 of Signal System A was
less than the specified minimum. The signal heads were raised to be in compliance with specifications. Payment for
this item was determined on negotiated unit price.
6. WORK ORDER NO. 17
a. OH Sign Panel Restocking Fee:
During construction, an adjacent roadway construction project removed the overhead sign at S.B. Shady Oak Road
sta. 464+90. The sign had been fabricated for installation by the Contractor and had to be re-stocked. Payment for this
item was determined on negotiated unit price.
7. WORK ORDER NO. 18
a. Bituminous Paving Incentive:
The special provisions of the contract documents provides for bituminous pavement construction incentive and
disincentive. The incentive is to be included in the Contract. The Owner and contractor have tracked all incentives
and disincentives relating to the bituminous pavement construction materials and practices as defined in the Contract
Documents. The incentives and disincentives earned, as shown in the attached “Bituminous Paving
Incentive/Disincentive Summary”, indicate the contractor achieved a bonus.
8. WORK ORDER NO. 19
a. Watermain Casing at Retaining Wall A (Force Account #1):
During construction of Retaining Wall A, it was determined that the existing watermain was in conflict with the
footing of the wall. It was determined that the watermain could not be relocated due to the slope of the existing pipe
and proximity to an existing parking. Therefore, a split casing was installed that will accommodate future repairs.
Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
9. WORK ORDER NO. 20
a. Tree and Berm Removal (Force Account #2):
To accommodate relocation of private utilities and future roadway improvements to the south, removal of the berm
and trees along N.B. Shady Oak Road near sta. 335+50 was required. Due to the significant frost in the ground,
generator and ground thaw units were needed to thaw the ground prior to removing the berm. Payment for this work
will be made on a Force Account basis per MnDOT Specification 1904.
10. WORK ORDER NO. 21
a. Tree Stump and Debris Removal (Force Account #3):
During excavation along N.B. Shady Oak Road, sta. 336+60 to sta. 342+50, buried tree stumps and concrete were
discovered. These were not shown in the plans and had to be removed from the project. Payment for this work will be
made on a Force Account basis per MnDOT Specification 1904.
11. WORK ORDER NO. 22
a. Excavate and Compact Soil for Gate Valve at Sta. 344+11 (Force Account #4):
The gate valve located at N.B. Shady Oak Road sta. 344+11 was to be removed and replaced per the plan. However,
it was determined that the existing valve was installed by a wet tap, in good condition, and did not need to be
replaced. Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
12. WORK ORDER NO. 23
a. Excavate and Compact Soil for Gate Valve at Sta. 336+70 (Force Account #5):
The gate valve located at N.B. Shady Oak Road sta. 336+70 was to be removed and replaced per the plan. However,
it was determined that the existing valve was installed by a wet tap, in good condition, 19’ deep and did not need to
be replaced. Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
13. WORK ORDER NO. 24
a. Excavate and Compact Soil Near Gate Valve at Sta. 449+99 (Force Account #6):
During construction, it was determined that the gate valve located at S.B. Shady Oak Road sta. 449+99 was 20’ deep,
standard depth is 8’. The additional depth was not known prior to bidding. The Contractor will be compensated for
additional time spent to excavate and compact the additional depth. Payment for this work will be made on a Force
Account basis per MnDOT Specification 1904.
14. WORK ORDER NO. 25
a. Excavate and Compact Soil Near Gate Valve at Sta. 336+70 (Force Account #7):
During construction, it was determined that the gate valve located at N.B. Shady Oak Road sta. 336+55 was 12’ deep,
standard depth is 8’. The additional depth was not known prior to bidding. The Contractor will be compensated for
additional time spent to excavate and compact the additional depth. Payment for this work will be made on a Force
Account basis per MnDOT Specification 1904.
15. WORK ORDER NO. 26
a. Relocate Slope Dressing (Force Account #8):
During construction, it was determined that the slope dressing stockpile conflicted with the adjacent United Health
Group construction activities. The Contractor will relocate the stockpile to a location that does not conflict with
construction activities. Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
16. WORK ORDER NO. 27
a. Pumping Storm Sewer Pond (Force Account #9):
During construction, it was determined that the elevation of the United Health Group storm sewer pond was higher
than the proposed outlet apron. The contractor will be compensated for pumping the excess water down to an
elevation that will accommodate construction of the apron. Payment for this item was determined on negotiated price.
17. WORK ORDER NO. 28
a. Watermain Conflict (Force Account #10):
During construction, it was determined that the existing watermain conflicted with the proposed storm sewer. The
contractor will be compensated for the delay due to the utility conflict. Payment for this work will be made on a
Force Account basis per MnDOT Specification 1904.
18. WORK ORDER NO. 29
a. Leaking Gate Valve (Force Account #11):
During construction, it was determined that an existing gate valve was leaking; this prevented the relocation of a
hydrant on West 62nd Street sta. 203+22. The contractor will be compensated for delay due to the leaking gate valve.
Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
19. WORK ORDER NO. 30
a. Watermain Offset (Force Account #12):
During construction, it was determined that the existing watermain conflicted with the proposed storm sewer. The
contractor will be compensated for lowering the watermain under the proposed storm sewer. Payment for this work
will be made on a Force Account basis per MnDOT Specification 1904.
20. WORK ORDER NO. 31
a. Construct Temporary Left Turn (Force Account #13):
In order to maintain a left turn lane from S.B. Shady Oak Road to E.B. City West Parkway during the second stage of
construction, the contractor had to remove existing pavement and subgrade material prior to placing aggregate base
class 5. Payment for this work will be made on a Force Account basis per MnDOT Specification 1904.
21. WORK ORDER NO. 32
a. Intersection Grading (Force Account #14):
In order to maintain traffic during stage 2, the grading of the City West Parkway and North T.H. 62 Ramp
intersections must be revised. The contractor will remove existing pavement and subgrade material prior to
constructing the intersection. Payment for this work will be made on a Force Account basis per MnDOT
Specification 1904.
22. WORK ORDER NO. 33
a. Watermain Offset (Force Account #16):
During construction, it was determined that the existing watermain conflicted with the proposed sanitary sewer on
W.B. City West Parkway sta. 607+46. The contractor will be compensated for raising the watermain over the
proposed sanitary sewer. Payment for this work will be made on a Force Account basis per MnDOT Specification
1904.
23. WORK ORDER NO. 34
a. Slope Dressing (Force Account #18):
The area near N.B. Shady Oak Road sta. 335+50 was disturbed to accommodate utility relocations, described in
Work Order No. 20. This area required slope dressing prior to placing permanent seeding. Payment for this work will
be made on a Force Account basis per MnDOT Specification 1904.
24. WORK ORDER NO. 35
a. Site Grading (Force Account #20):
Throughout the project, the boulevard areas had visible ruts from winter maintenance. The contractor will grade the
areas where ruts are present, as directed by the Engineer, prior to re-seeding the areas. Payment for this work will be
made on a Force Account basis per MnDOT Specification 1904.
25. WORK ORDER NO. 36
a. Tree Substitution:
The plans called for 5’ Ht. Eastern Red Cedar coniferous trees however during construction it was determined that
these trees were not available. The Contractor substituted 3’ Ht. Eastern Red Cedar coniferous trees. Payment for this
item was determined on negotiated unit price.
ADD the following costs to the contract:
1. Work Order #9
a. Remove Service Cabinet
2. Work Order #13
a. Adjust Handhole
3. Work Order #14
a. Sodding Type Salt Tolerant (Base Bid)
b. Sodding Type Salt Tolerant (Alternative #1)
c. MNST12 Seeding
4. Work Order #15
a. Additional Tree Removal Mobilization
5. Work Order #16
a. Revise Signal System A
6. Work Order #17
a. OH Sign Restocking
7. Work Order #18
a. Bituminous Paving Incentive
8. Work Order #19
a. Watermain Casing at Retaining Wall A
(Force Account No. 1)
9. Work Order #20
a. Tree and Berm Removal
(Force Account No. 2)
10. Work Order #21
a. Tree Stump and Debris Removal
(Force Account No. 3)
11. Work Order #22
a. Excavate and Compact Soil Near Gate Valve at
Sta. 344+11 (Force Account No. 4)
12. Work Order #23
a. Excavate and Compact Soil Near Gate Valve at
Sta. 336+70 (Force Account No. 5)
13. Work Order #24
a. Excavate and Compact Soil Near Gate Valve at
Sta. 449+99 (Force Account #6)
14. Work Order #25
a. Excavate and Compact Soil Near Gate Valve at
Sta. 336+70 (Force Account No. 7)
15. Work Order #26
a. Relocate Slope Dressing (Force Account No. 8)
Unit
Each
Each
Sq Yd
Sq Yd
Sq Yd
Each
System
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Unit Price
$2,472.53
$557.70
$3.25
$3.37
$3.52
$660.00
$1,798.90
$859.31
$1,468.30
$6,576.57
$24,602.42
$4,868.43
$1,151.78
$2,161.22
$6,296.25
$1,391.94
$1,310.37
Measured
Quantity
1
5
-10,560
-3,700
14,903
Subtotal
4
1
1
1
1
1
1
1
1
1
1
1
Amount
$2,472.53
$2,788.50
($34,320.00)
($12,469.00)
$52,458.56
$5,669.56
$2,640.00
$1,798.90
$859.31
$1,468.30
$6,576.57
$24,602.42
$4,868.43
$1,151.78
$2,161.22
$6,296.25
$1,391.94
$1,310.37
16. Work Order #27
a. Pumping Storm Water Pond
(Force Account No. 9)
17. Work Order #28
a. Watermain Conflict (Force Account No. 10)
18. Work Order #29
a. Leaking Gate Valve (Force Account No. 11)
19. Work Order #30
a. Watermain Offset (Force Account No. 12)
20. Work Order #31
a. Construct Temporary Left Turn Lane
(Force Account No. 13)
21. Work Order #32
a. Intersection Grading (Force Account No. 14)
22. Work Order #33
a. Watermain Offset
(Force Account No. 16)
23. Work Order #34
a. Slope Dressing (Force Account No. 18)
24. Work Order #35
a. Site Grading (Force Account No. 20)
25. Work Order #36
a. Coniferous Tree 5’ Ht Cont
b. Coniferous Tree 3’ Ht Cont
TOTAL ADDITIONS
TOTAL DELETIONS
TOTAL CHANGE (THIS CHANGE ORDER)
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Tree
Tree
$7,911.75
$1,728.16
$555.26
$2,914.19
$6,108.45
$7,819.09
$3,615.63
$363.28
$1,756.67
$202.60
$140.00
1
1
1
1
1
1
1
1
1
-6
6
Subtotal
$7,911.75
$1,728.16
$555.26
$2,914.19
$6,108.45
$7,819.09
$3,615.63
$363.28
$1,756.67
($1,215.60)
$840.00
($375.60)
$146,457.56
$48,004.60
$98,452.96
ORIGINAL CONTRACT AMOUNT $ 7,998,360.45
TOTAL ADDITONS (ALL CHANGE ORDERS) $ 400,998.83
TOTAL DELETIONS (ALL CHANGE ORDERS) $ 53,080.36
TOTAL CHANGES (ALL CHANGE ORDERS) $ 347,918.47
TOTAL CONTRACT VALUE INCLUDING THIS CHANGE ORDER $ 8,346,278.92
THE ABOVE CHANGES ARE APPROVED:
SRF CONSULTING GROUP, INC. CITY OF EDEN PRAIRIE
By By
Project Manager City Manager
Date Date
THE ABOVE CHANGES ARE ACCEPTED:
MAX STEININGER, INC. CITY OF EDEN PRAIRIE
By By
Mayor
Date Date
H:\Projects\In-Construction\7891\Contract Changes, WO, CO, SA\Change Order\SAP 181-020-028_Change Order 2.docx
CITY COUNCIL AGENDA
SECTION: Consent
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Molly Koivumaki
Housing and Community
Services
ITEM DESCRIPTION:
Resolution approving the participation of the
Hennepin County Housing Authority in an Eden
Prairie affordable housing project at 7004
Springhill Cir..
ITEM NO.: VIII.G.
Requested Action
Move to: Adopt resolution approving participation of the Hennepin County Housing Authority in
an Eden Prairie affordable housing project located at 7004 Springhill Cir.
Background
The City has agreed to use Community Development Block Grant funds to assist with the
purchase of Eden Prairie properties by West Hennepin Affordable Housing Land Trust
(WHAHLT).
WHAHLT has also been approved to receive funding for these projects by the Hennepin County
Housing and Redevelopment Authority (HCHRA).
The HCHRA needs City Council approval in order to go forward with the funding and
completion of the financing for the projects.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2015-
RESOLUTION APPROVING THE PARTICIPATION OF THE HENNEPIN COUNTY
HOUSING AUTHORITY IN AN EDEN PRAIRIE AFFORDABLE HOUSING PROJECT
WHEREAS, WHAHLT has also been approved for funding of this project by the Hennepin
County Housing and Redevelopment Authority (HCHRA); and
WHEREAS, The Hennepin County Housing and Redevelopment Authority (HCHRA) in
Resolution No. 13-HCHRA-0016 has approved the use of a $120,000 Affordable Housing
Incentive Fund loan and in Resolution No. 14-HCHRA-0022 a second $120,000 Affordable
Housing Incentive Fund loan for Homes Within Reach contingent upon the City of Eden Prairie
City Council’s consent to the HCHRA’s participation in the project; and
WHEREAS ,The purchase of eight homes by Homes Within Reach (four homes with 2013
funds and four homes with 2014 funds), of which some of the homes will be located within the
city of Eden Prairie and the rest within suburban Hennepin County, will preserve the supply of
affordable housing in the city by providing permanent affordability; and
WHEREAS, the loan from the HCHRA will complete the financing required for the project to
go forward.
BE IT RESOLVED, that the participation of the Hennepin County Housing and Redevelopment
Authority in the project is hereby approved.
ADOPTED by the City Council of the City of Eden Prairie this 3rd day of March, 2015.
___________________________
Nancy Tyra-Lukens, Mayor
ATTEST:
__________________________
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA
SECTION: Consent
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Community Development
Janet Jeremiah
ITEM DESCRIPTION:
Approve Cooperative Agreement with
Hennepin County Housing and Redevelopment
Authority to further the goals of the Southwest
Corridor Investment Framework
ITEM NO.: VIII.H.
Requested Action
Move to: Approve Cooperative Agreement with Hennepin County Housing and Redevelopment
Authority to further the goals of the Southwest Corridor Investment Framework
Synopsis
As a follow up to City and County approval of the Southwest Corridor Investment Framework,
the County is requesting the City to enter into this cooperative agreement to further the goals of
the Framework. This would allow consideration of multijurisdictional reinvestment funding
administered by the County to be used for future Southwest Corridor projects identified in the
Framework. Some of the projects are also in Eden Prairie’s Capital Improvement Plan.
The City will retain its jurisdiction over all issues of local concern relating to zoning, land usage,
building code requirements and compliance with all applicable city codes and ordinance. This
does not obligate the City to implement any projects. Any future projects will be described in a
future amendment to this Agreement and approved by each of the parties.
Attachment:
Cooperative Agreement between the City and HCHRA
Hennepin County Contract No. A140646
COOPERATIVE AGREEMENT BETWEEN THE HENNEPIN COUNTY HOUSING
AND REDEVELOPMENT AUTHORITY AND CITY OF EDEN PRAIRIE
This Agreement is between the County of Hennepin Housing and Redevelopment
Authority, State of Minnesota (“HCHRA”), 701 Fourth Avenue South, Suite 400, Minneapolis,
MN 55415, and the City of Eden Prairie (“CITY”), 8080 Mitchell Road, Eden Prairie, MN
55344.
WHEREAS, the HCHRA and the CITY have each approved the Southwest Corridor
Investment Framework (“Framework”) dated December 2013 through respective resolutions
Hennepin County Resolution 14-0490, and City of Eden Prairie Resolution No. 2014-75;
WHEREAS, the HCHRA and the CITY agree that there are financial and strategic
benefits of working together to further the goals of the Framework (“Goals”) and wish to
document that understanding in a cooperative agreement;
WHEREAS, the HCHRA and the CITY plan to develop one or more projects (“Project or
Projects”) to further the Goals;
WHEREAS, a cooperative agreement and future Projects fit within the criteria of a
multijurisdictional reinvestment program authorized under Minnesota Statutes §383B.79; and
WHEREAS, the HCHRA and CITY have the authority to participate in a cooperative
agreement and Project pursuant to Minnesota Statutes §§383B.79 and 469.001 to 469.047 and
other applicable law; and
WHEREAS, the COUNTY and the CITY have the authority to contribute to a Project
pursuant to Minnesota Statutes §§383B.79 and 469.041 and other applicable law,
THEREFORE, the parties agree as follows:
1. Furtherance of Goals. Pursuant to Minnesota Statutes, Section 383B.79, the HCHRA and
CITY enter into this cooperative agreement, and agree to work with each other to further
the goals of the Framework by attempting to develop one or more Projects subject to the
following requirements:
a. That the CITY retains its jurisdiction over all issues of local concern relating to
zoning, land usage, building code requirements and compliance with all
applicable city codes and ordinances.
b. That the full faith and credit of the CITY will not be pledged as a source of
payment or repayment of said Project financial obligations owed by Hennepin
County and/or the HCHRA.
This agreement shall commence on March 3, 2015 and expire on December 31, 2020.
2. Future Projects. The details of any Project or Projects developed pursuant to this
Agreement shall be described in an amendment to this Agreement and approved by each
of the parties.
3. Funds from Hennepin County to the HCHRA. Hennepin County may contribute funds to
the HCHRA to be disbursed by the HCHRA for any Project.
4. Merger and Modification.
a. The entire Agreement between the parties is contained in this Agreement and
supersedes all oral agreements between the parties relating to the subject matter.
All items that are referenced or that are attached are incorporated and made a part
of this Agreement. If there is any conflict between the terms of this Agreement
and referenced or attached items, the terms of this Agreement shall prevail.
b. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement and signed by the parties.
5. Contract Administration. In order to coordinate the services of the City [and Other
Entity] with the activities of the HCHRA so as to accomplish the purposes of this
Agreement, Catherine Walker, or her successor, shall manage this Agreement on behalf
of the HCHRA and serve as liaison between the HCHRA and the City. Janet Jeremiah or
her successor or assigned shall manage this Agreement on behalf of the City.
6. Notices. Any notice or demand which must be given or made by a party under this
Agreement or any statute or ordinance shall be in writing, and shall be sent registered or
certified mail. Notices to the HCHRA shall be sent to the Deputy Executive Director at
the address stated in the opening paragraph of the Agreement. Notice to the City [and
Other Entity] shall be sent to the address stated in the opening paragraph of the
Agreement.
7. Audits. The books, records, documents, and accounting procedures and practices of the
each party relevant to this agreement are subject to examination by the any party and
either Legislative Auditor or the State Auditor for a period of six years after the effective
date of this Agreement.
8. Termination. Any part y may withdraw from this Agreement upon 30 days’ notice given
in writing pursuant to Section 6 hereof, provided however if a party has entered into an
amendment relating to future projects under Section 2 hereof, the right to withdraw shall
2
be subject to the terms of said amendment.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
3
HCHRA BOARD APPROVAL
HENNEPIN COUNTY HOUSING AND
REDEVELOPMENT AUTHORITY
Reviewed by the County
Attorney's Office By: _______________________________
Chair of its Board
By: ___________________________
Date: __________________________ Date: _____________________________
And: ______________________________
Executive Director
Date: ______________________________
4
CITY OF EDEN PRAIRIE
By:
Its: City Manager
City Department Review:
Its: Community Development Director
Approved as to form:
City Attorney
5
CITY COUNCIL AGENDA
SECTION: Payment of Claims
DATE:
March 03, 2015
DEPARTMENT/DIVISION:
Sue Kotchevar, Office of the
City Manager/Finance
ITEM DESCRIPTION:
Payment of Claims
ITEM NO.: X.
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 237212 - 237436
Wire Transfers 1010007 – 1010139
Wire Transfers 5308 - 5318
City of Eden Prairie
Council Check Summary
3/3/2015
Division Amount Division Amount
General 75,320 601 Prairie Village Liquor 92,261
100 City Manager 5 602 Den Road Liquor 177,745
101 Legislative 8,980 603 Prairie View Liquor 97,497
102 Legal Counsel 39,876 605 Den Road Building 1,931
110 City Clerk 246 701 Water Fund 58,481
111 Customer Service 5,352 702 Sewer Fund 11,297
112 Human Resources 248 703 Storm Drainage Fund 1,090
114 Benefits & Training 1,218 Total Enterprise Funds 440,302
131 Finance 247
136 Public Safety Communications 2,785 803 Escrow Fund 340
137 Economic Development 28 807 Benefits Fund 386,225
138 Community Development Admin.623 810 Workers Comp Insurance 174,601
150 Park Administration 80 811 Property Insurance 120,484
151 Park Maintenance 6,802 812 Fleet Internal Service 61,214
153 Organized Athletics 1,796 813 IT Internal Service 24,390
154 Community Center 24,418 815 Facilites Operating ISF 21,933
156 Youth Programs 3,240 816 Facilites City Center ISF 26,620
157 Special Events 162 817 Facilites Comm. Center ISF 18,393
158 Senior Center 1,125 Total Internal Service Funds 834,200
159 Recreation Administration 210
160 Therapeutic Recreation 250
162 Arts 2,875 Report Totals 1,842,810
163 Outdoor Center 219
168 Arts Center 749
180 Police 18,801
184 Fire 18,098
186 Inspections 224
200 Engineering 391
201 Street Maintenance 8,345
202 Street Lighting 71,401
Total General Fund 294,115
301 CDBG 3,515
Total Special Revenue Funds 3,515
308 E-911 108
309 DWI Forfeiture 132
315 Economic Development 3,381
502 Park Development 13,643
509 CIP Fund 224,051
526 Transportation Fund 86
527 CIP - Leasing Costs 24,719
528 Shady Oak Rd-CR 61 North 1,056
530 Pool Upgrade/Expansion 3,501
Total Capital Project Funds 270,678
City of Eden Prairie
Council Check Register
3/3/2015
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
5309 231,051 CERIDIAN Federal Taxes Withheld Health and Benefits Payroll
237256 224,051 IND SCHOOL DIST 272 Improvements to Land Capital Maint. & Reinvestment Reconstruction of Tennis Courts
237374 174,601 LEAGUE MN CITIES INS TRUST Workers Comp Insurance Workers Comp Insurance Workers Comp Insurance
5312 153,873 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA
237375 118,729 LEAGUE MN CITIES INS TRUST Insurance Property Insurance Property Insurance
5313 101,383 MINNESOTA DEPT OF REVENUE Sales Tax Payable Fleet Operating Sales / Use Tax
1010139 71,372 XCEL ENERGY Electric Outdoor Center
1010118 44,642 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal Criminal Prosecution
237261 37,775 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store
237405 32,383 RANGER Autos Fire
237367 27,928 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store
5311 24,704 ING Deferred Compensation General Fund
237412 20,177 SOUTHERN WINE & SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store
237220 19,930 BROTHERS FIRE PROTECTION Other Contracted Services CIP - Leasing Costs
237305 16,542 Stratasys, Inc.Sales Tax Payable-stadium Water Enterprise Fund
237293 16,273 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store
5310 15,046 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
237260 14,816 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store
237431 14,492 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie View Liquor Store
237366 14,214 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store
1010124 13,643 MINNESOTA DIRT WORKS INC Improvements to Land Park Acquisition & Development
237318 12,887 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Den Road Liquor Store
237317 12,281 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie Village Liquor Store
237402 11,440 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store
237300 10,522 SOUTHERN WINE & SPIRITS OF MN Liquor Product Received Den Road Liquor Store
1010110 9,780 CENTERPOINT ENERGY Gas Water Treatment Plant
1010134 9,580 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
1010051 9,039 HANSEN THORP PELLINEN OLSON Other Contracted Services Sewer Capital
237432 8,990 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie Village Liquor Store
237282 8,980 NATIONAL RESEARCH CENTER INC Other Contracted Services City Council
5315 8,939 GENESIS EMPLOYEE BENEFITS, INC HSA General Fund
1010011 8,843 DAY DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
1010079 8,817 DAY DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
237355 8,685 HENNEPIN COUNTY MEDICAL CENTER Employment Support Test Police
1010055 8,632 J&D WINDOW CLEANING Window Washing Ice Arena Maintenance
237269 8,189 LIFE FITNESS Capital Under $25,000 Fitness Center
237350 8,082 GRAYMONT Treatment Chemicals Water Treatment Plant
237319 7,786 XIGENT SOLUTIONS LLC Software Maintenance IT Operating
1010083 7,730 GREENSIDE INC Contract Svcs - Snow Removal Fire Station #1
237424 7,500 ULTIMATE SOFTWARE GROUP, THE Other Assets IT Capital
1010086 7,473 INTEREUM INC Supplies - General Building Fitness/Conference - Cmty Ctr
1010071 7,361 THORPE DISTRIBUTING Liquor Product Received Den Road Liquor Store
1010068 6,839 ST CROIX ENVIRONMENTAL INC Design & Engineering Wellhead Protection Plan
1010017 6,530 GREENSIDE INC Contract Svcs - Snow Removal Fire Station #1
1010105 6,458 A-SCAPE INC Contract Svcs - Snow Removal Den Bldg. - CAM
237271 6,050 M R SIGN Signs Traffic Signs
237354 5,820 HEALTHPARTNERS Health & Fitness Fire
237345 5,355 ENVIRONMENTAL EQUIPMENT & SERVICES Equipment Parts Fleet Operating
237430 4,593 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store
237415 4,470 ST PAUL LINOLEUM AND CARPET CO Contract Svcs - General Bldg CIP - Leasing Costs
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
1010047 4,368 CENTERPOINT ENERGY Gas Sewer Liftstation
1010073 4,330 WALL TRENDS INC Contract Svcs - General Bldg City Center Operations
237248 3,988 GRAYMONT Treatment Chemicals Water Treatment Plant
1010019 3,600 JOHN DEERE LANDSCAPES/LESCO Computers Water Capital
1010008 3,501 BRAUN INTERTEC CORPORATION Design & Engineering Pool Upgrade/Expansion
237316 3,290 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store
1010039 3,208 VINOCOPIA Liquor Product Received Den Road Liquor Store
1010111 3,009 CERIDIAN Ceridian IT Operating
237391 3,000 MTOA Tuition Reimbursement/School Police
237225 2,976 CENTURYLINK Elevators IT Telephone
237289 2,974 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store
237395 2,919 NORTH AMERICAN SAFETY INC Clothing & Uniforms Park Maintenance
237346 2,890 EXPLORER POST 925 Miscellaneous Reserves
1010130 2,780 PRAIRIE ELECTRIC COMPANY Contract Svcs - Electrical Fire Station #1
237301 2,711 SOUTHWEST SUBURBAN PUBLISHING-CLASSIFIED Advertising Prairie Village Liquor Store
237386 2,638 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake
1010070 2,559 STREICHERS Clothing & Uniforms Police
1010119 2,514 HAWKINS INC Treatment Chemicals Water Treatment Plant
1010043 2,415 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store
1010042 2,388 ANCHOR PAPER COMPANY Office Supplies Customer Service
237252 2,381 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store
237379 2,327 MARCO INC Equipment Repair & Maint IT Telephone
237299 2,306 SIGNSOURCE Equipment Parts Fleet Operating
237381 2,222 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Concessions
1010035 2,220 STONEBROOKE Equipment Parts Fleet Operating
237217 2,211 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store
1010038 2,210 VAN PAPER COMPANY Cleaning Supplies Public Works/Parks
1010074 2,196 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store
1010066 2,156 SENIOR COMMUNITY SERVICES Refunds CDBG - Public Service
237406 2,103 RETROFIT COMPANIES, INC, THE Supplies - Electrical Fitness/Conference - Cmty Ctr
1010062 2,083 METRO SALES INCORPORATED*Other Rentals Customer Service
237341 2,056 E A SWEEN COMPANY Merchandise for Resale Concessions
237222 2,000 CAOLA LANDSCAPE SERVICES, INC Other Contracted Services Water Capital
1010028 1,989 POMP'S TIRE SERVICE INC Tires Fleet Operating
237398 1,969 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store
1010095 1,950 PAUL'S TWO-WAY RADIO Equipment Repair & Maint Public Safety Communications
237330 1,949 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
237347 1,945 FLEET MAINTENANCE INC Equipment Repair & Maint Fleet Operating
237322 1,925 ACROSS THE STREET PRODUCTIONS Tuition Reimbursement/School Fire
1010128 1,818 OENO'S DISTRIBUTION Liquor Product Received Prairie View Liquor Store
237219 1,810 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store
1010138 1,772 WM MUELLER AND SONS INC Gravel Water System Maintenance
237267 1,755 LEAGUE MN CITIES INS TRUST Insurance Property Insurance
237416 1,733 STAPLES ADVANTAGE Office Supplies Customer Service
1010108 1,717 BOYER TRUCKS Equipment Repair & Maint Fleet Operating
237351 1,700 GYM WORKS Repair & Maint. Supplies Fitness Center
1010060 1,682 MCNEILUS STEEL INC Equipment Parts Fleet Operating
1010125 1,678 MINNESOTA RECREATION & PARK ASSOCIATION Conference/Training Organizational Services
237244 1,648 G&K SERVICES Clothing & Uniforms Utility Operations - General
1010036 1,615 TITAN ENERGY SYSTEMS Contract Svcs - Fire/Life/Safe City Hall - CAM
237229 1,599 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store
1010136 1,526 WATSON CO INC, THE Merchandise for Resale Concessions
237396 1,473 NORTHLAND MECHANICAL CONTRACTORS Maintenance Contracts Water Treatment Plant
237392 1,469 NAC Building Repair & Maint.Park Shelters
237259 1,450 JANETSKI, BETH Other Contracted Services Winter Theatre
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
1010040 1,430 ADVANCED ENGINEERING & ENVIRONMENTAL SE Design & Engineering Sewer Liftstation
237378 1,369 LUBE-TECH ESI Equipment Repair & Maint Fleet Operating
1010116 1,350 FILTRATION SYSTEMS Supplies - HVAC City Hall - CAM
237302 1,349 SOVEREIGN ESTATE WINE Liquor Product Received Prairie Village Liquor Store
1010018 1,335 INTEREUM INC Contract Svcs - General Bldg Fitness/Conference - Cmty Ctr
237352 1,325 HAMLINE UNIVERSITY Tuition Reimbursement/School Water Treatment Plant
237385 1,320 MINNESOTA SAFETY SERVICES LLC Instructor Service Pool Lessons
1010122 1,294 LANDS END CORPORATE SALES Clothing & Uniforms Police
237380 1,248 MAROTTA, VIC Instructor Service Lesson Skills Development
1010067 1,241 SPS COMPANIES Repair & Maint. Supplies Water System Maintenance
1010113 1,220 ECM PUBLISHERS INC Advertising Community Center Admin
1010120 1,189 HORIZON COMMERCIAL POOL SUPPLY Supplies - Pool Pool Maintenance
237356 1,183 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store
5314 1,135 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating
1010106 1,113 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store
237327 1,084 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store
1010041 1,060 AMERITRAK Equipment Parts Fleet Operating
237309 1,050 TWIN CITIES FANTASY FACTORY LLC Instructor Service Camps
1010050 1,024 GRAINGER Supplies - General Building Utility Operations - General
237331 1,001 BOLTON & MENK INC Other Contracted Services Storm Drainage
237275 1,000 MINNESOTA CHAPTER IAAI Conference/Training Fire
237411 1,000 SOUTHDALE YMCA - CHILD CARE Refunds CDBG - Public Service
5317 990 GENESIS EMPLOYEE BENEFITS, INC HSA Health and Benefits
237349 990 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store
1010121 986 JANEX INC Cleaning Supplies City Hall - Direct Costs
237274 978 MIDWEST COCA COLA BOTTLING COMPANY Merchandise for Resale Concessions
237226 973 CENTURYLINK Telephone IT Operating
237270 950 LIFE SUPPORT INNOVATIONS Conference/Training Utility Operations - General
1010054 941 INTERSTATE POWER SYSTEMS INC Maintenance Contracts Water Wells
237247 926 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store
1010010 924 DAILEY DATA & ASSOCIATES Equipment Repair & Maint Prairie View Liquor Store
237297 898 RETROFIT COMPANIES, INC, THE Supplies - Electrical CIP - Leasing Costs
1010007 893 BOUNDLESS NETWORK Operating Supplies Facilities Staff
237326 883 APPERT'S FOODSERVICE Merchandise for Resale Concessions
237241 881 E A SWEEN COMPANY Merchandise for Resale Concessions
237283 848 NEW BRIGHTON FORD Equipment Parts Fleet Operating
1010044 840 BMC SOFTWARE INC Software Maintenance IT Operating
237281 829 NATIONAL MARTIAL ARTS ASSOCIATION, INC Instructor Service Lesson Skills Development
237286 808 NORTH AMERICAN SAFETY INC Clothing & Uniforms Utility Operations - General
1010123 788 MENARDS Training Supplies Street Maintenance
237344 753 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fire
237363 750 INNOVATIVE GRAPHICS Clothing & Uniforms Police
237292 748 PETTY CASH Miscellaneous Inspections-Administration
237408 740 SAFEASSURE CONSULTANTS INC Conference/Training Community Center Admin
1010016 711 FLEETPRIDE INC Equipment Parts Fleet Operating
237288 709 PAPCO INC Cleaning Supplies Fitness/Conference - Cmty Ctr
237254 700 HOUTZ, STEPHEN J Other Contracted Services Winter Theatre
237277 700 MINNESOTA REVENUE Deposits-P&R Refunds Community Center Admin
1010087 667 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment Plant
237388 654 MOBILE RADIO ENGINEERING INC Equipment Repair & Maint Public Safety Communications
5316 650 GENESIS EMPLOYEE BENEFITS, INC HSA Health and Benefits
237237 626 COSTCO Miscellaneous Organizational Services
237419 625 SUBURBAN UTILITIES SUPERINTENDENTS ASSOC Dues & Subscriptions Utility Operations - General
237214 623 AMERICAN PLANNING ASSN Dues & Subscriptions Community Development Admin.
237285 595 NORTH AMERICAN RESCUE Protective Clothing Fire
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
237370 593 KODIAK CUSTOM LETTERING INC Clothing & Uniforms Day Care
1010101 543 THE OASIS GROUP Employee Assistance Health and Benefits
237223 529 CARGO PROTECTORS INC Repair & Maint. Supplies Sewer Liftstation
1010117 520 GRAINGER Supplies - General Bldg Water Treatment Plant
237334 520 CENTURYLINK Wireless Subscription IT Telephone
237221 503 CALIFORNIA CONTRACTORS SUPPLIES INC Clothing & Uniforms Utility Operations - General
1010046 475 CDW GOVERNMENT INC.Operating Supplies Police
1010090 474 MINNESOTA CLAY CO. USA Operating Supplies Arts Center
237387 473 MINNESOTA WANNER COMPANY Supplies - General Bldg Fire Station #1
237295 467 PLASTIC BAG MART Liquor Product Received Den Road Liquor Store
237413 462 SPEEDPRO IMAGING INC Operating Supplies Ice Operations
1010012 449 DUPONT, BRENT Travel Expense Police
1010132 445 REINDERS INC Chemicals Park Maintenance
237304 442 STERLING FENCE INC Repair & Maint. Supplies Water Wells
1010107 429 BOBBY & STEVE'S AUTO WORLD EDEN PRAIRIE Deposits-P&R Refunds Community Center Admin
1010137 429 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store
1010053 404 INDUSTRIAL FLOOR MAINTENANCE INC.Equipment Parts Fleet Operating
1010076 398 ADAMS PEST CONTROL INC Contract Svcs - Pest Control Fitness/Conference - Cmty Ctr
237312 397 VERIZON WIRELESS Telephone Park Maintenance
237231 385 COGNITIVE VENTURES CHANHASSEN LLC Other Contracted Services Senior Center Programs
1010080 368 FASTENAL COMPANY Repair & Maint. Supplies Fleet Operating
1010103 353 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference - Cmty Ctr
237255 350 IACP Dues & Subscriptions Police
1010052 350 HORIZON COMMERCIAL POOL SUPPLY Other Contracted Services Pool Maintenance
1010082 345 GREATAMERICA FINANCIAL SVCS Postage Customer Service
237323 334 ACTION FLEET INC Autos Fire
1010033 334 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store
237249 325 GTS Conference/Training Fire
237276 325 MINNESOTA CHIEFS OF POLICE ASSOCIATION Conference/Training Police
237313 325 VERLEY, TARYN Other Contracted Services Winter Theatre
237383 325 MINNESOTA DEPARTMENT OF PUBLIC SAFETY Licenses & Taxes Water Treatment Plant
237242 313 EARL F ANDERSEN INC Signs Traffic Signs
1010015 308 FERGUSON ENTERPRISES #2516 Repair & Maint. Supplies Water System Maintenance
237294 305 PINNACLE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store
237358 300 IACP Dues & Subscriptions Police
237361 297 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store
1010104 296 VIK, LISA Tuition Reimbursement/School Police
237321 292 ACCELERATED TECHNOLOGIES LLC Equipment Repair & Maint Fitness Classes
237224 290 CBIZ FINANCIAL SOLUTIONS INC Other Contracted Services Organizational Services
237348 285 FREDRICKSON, CAROL Other Contracted Services Senior Center Programs
1010063 283 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store
237284 280 NICOLLET COUNTY SHERIFF'S DEPT Deposits Escrow
237342 280 EATS Training Supplies Police
237410 277 SJF MATERIAL HANDLING INC Operating Supplies Traffic Signs
1010024 275 MINNESOTA CLAY CO. USA Operating Supplies Arts Center
1010075 274 XCEL ENERGY Electric Den Road Liquor Store
1010048 270 FACTORY MOTOR PARTS COMPANY Lubricants & Additives Fleet Operating
1010058 263 KIDCREATE STUDIO Other Contracted Services Environmental Education
237393 261 NEW BRIGHTON FORD Equipment Parts Fleet Operating
237266 260 LAKE MONSTER BREWING Liquor Product Received Prairie Village Liquor Store
5308 259 CERIDIAN Garnishment Withheld General Fund
237278 255 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Fredrick Miller Spring
237273 250 MID-STATES ORGANIZED CRIME INFO CENTER Dues & Subscriptions Police
237353 250 HAMRE, CYNTHIA Other Contracted Services Accessibility
237428 250 UNIVERSITY OF MINNESOTA Conference/Training Fire
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
237257 240 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store
1010027 235 PARK SUPPLY OF AMERICA INC Supplies - Plumbing City Center Operations
1010115 228 FEDEX Postage Human Resources
237280 225 MNIAI Dues & Subscriptions Police
237338 223 COMCAST Wireless Subscription IT Operating
237215 222 AMERIPRIDE LINEN & APPAREL SERVICES Janitor Service Den Road Liquor Store
1010029 222 PROSOURCE SUPPLY Repair & Maint. Supplies Fitness/Conference - Cmty Ctr
237384 220 MINNESOTA PRINT MANAGEMENT LLC Operating Supplies Finance
237262 220 KEEPERS Clothing & Uniforms Fire
1010127 219 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store
237234 219 COMCAST Cable TV Fire
237296 210 PRAHA DISTRIBUTING Liquor Product Received Den Road Liquor Store
1010065 210 PRAIRIE ELECTRIC COMPANY Building Repair & Maint.Water Treatment Plant
237314 210 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating
1010077 208 BERTELSON TOTAL OFFICE SOLUTIONS Office Supplies Utility Operations - General
237418 208 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
1010092 206 MUNOZ, CESAR Tuition Reimbursement/School Police
1010030 205 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
237250 200 HAYEN, LINDA Other Contracted Services Winter Theatre
237298 200 RODENZ, SANDRA K Other Contracted Services Winter Theatre
237308 200 SUNDQUIST, EMMETT Deposits-P&R Refunds Community Center Admin
237368 200 JOHNSON, ROGER Refunds Environmental Education
1010045 196 BOYER TRUCKS Equipment Parts Fleet Operating
1010013 196 EXTREME BEVERAGE Liquor Product Received Den Road Liquor Store
1010135 195 US HEALTH WORKS MEDICAL GRP MN, PC Employment Support Test Organizational Services
1010096 195 PORTA, KITTY Mileage & Parking City Clerk
1010034 192 SHRED-IT USA MINNEAPOLIS Other Contracted Services Police
1010133 191 STREICHERS Clothing & Uniforms Police
237372 190 LAKE COUNTRY DOOR LLC Contract Svcs - Security Garden Room Repairs
237403 189 PINNACLE DISTRIBUTING Liquor Product Received Den Road Liquor Store
1010059 175 LOFFLER COMPANIES INC Hardware Maintenance IT Operating
237239 171 DIRECTV Other Contracted Services Community Center Admin
237409 164 SILVER STAR INDUSTRIES Autos Fire
237422 162 THREE RIVERS PARK DISTRICT Other Contracted Services Special Initiatives
1010057 162 JEFFERSON FIRE & SAFETY INC Clothing & Uniforms Fire
1010014 161 FASTENAL COMPANY Repair & Maint. Supplies Traffic Signs
5318 160 GENESIS EMPLOYEE BENEFITS, INC HSA General Fund
237382 160 MINNESOTA COUNTY ATTORNEYS ASSN Printing Police
237311 160 UNIVERSAL ATHLETIC SERVICES INC Awards Touch Football
237427 158 UNITED STATES POSTAL SERVICE Postage Senior Center Admin
1010129 156 O'REILLY AUTOMOTIVE INC Equipment Parts Fleet Operating
237232 154 COMCAST Cable TV Fire
237233 151 COMCAST Cable TV Fire
237272 150 MEMA Dues & Subscriptions Fire
237291 150 PELTOLA, MAX Refunds Environmental Education
1010099 147 SCHULZE, CARTER Mileage & Parking Engineering
237227 146 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations - General
237325 146 AMERIPRIDE LINEN & APPAREL SERVICES Janitor Service Prairie Village Liquor Store
1010097 142 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
1010114 139 FACTORY MOTOR PARTS COMPANY Operating Supplies Fleet Operating
237306 138 SUBURBAN CHEVROLET Equipment Repair & Maint Fleet Operating
237310 138 UNIFORMS UNLIMITED Clothing & Uniforms Police
1010093 138 NEWTON, J. RANDALL Mileage & Parking Transportation Fund
237336 136 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations - General
237265 135 LACOUNT SALES LLC Equipment Repair & Maint Sewer System Maintenance
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
237394 135 NOKOMIS SHOE SHOP Clothing & Uniforms Park Maintenance
237359 134 IND SCHOOL DIST 272 Gym Rental Volleyball
237360 134 IND SCHOOL DIST 272 Gym Rental Volleyball
237230 132 CMI INC Miscellaneous DWI Forfeiture
1010061 130 MENARDS Repair & Maint. Supplies Water Treatment Plant
237332 130 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store
1010109 129 CAWLEY COMPANY, THE Clothing & Uniforms Prairie View Liquor Store
237253 128 HOTSY MINNESOTA Supplies - General Bldg Public Works/Parks
237307 125 SUBURBAN UTILITIES SUPERINTENDENTS ASSOC Dues & Subscriptions Utility Operations - General
1010072 125 UNIQUE PAVING MATERIALS Asphalt Overlay Water System Maintenance
1010085 115 HAYDEN, DOUGLAS E Operating Supplies Fire
237362 115 INDOFF INCORPORATED Office Supplies Customer Service
1010094 114 PARK SUPPLY OF AMERICA INC Supplies - Plumbing Fire Station #1
1010032 113 SAMIDE, RAY Mileage & Parking Skating Rinks/Warming Houses
237337 110 CLEVE, ASHLEE Deferred Revenue General Fund
237376 110 LEITER, KEEFE Deferred Revenue General Fund
1010112 108 COMTECH COMMUNICATIONS INC Equipment Repair & Maint Public Safety Communications
237238 107 CROWN MARKING INC Office Supplies City Clerk
237364 105 J H LARSON COMPANY Repair & Maint. Supplies Park Maintenance
1010102 102 TOLL GAS AND WELDING SUPPLY Equipment Parts Fleet Operating
1010031 101 R & R SPECIALTIES OF WISCONSIN INC Repair & Maint - Ice Rink Ice Arena Maintenance
237246 100 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations - General
237251 100 HOFFER, CLETIS Refunds Environmental Education
237264 100 KUDLA, MARK Refunds Environmental Education
237290 100 PEARSON, BARRY Refunds Environmental Education
237420 100 SWANSON, DALE Deposits-P&R Refunds Community Center Admin
237397 98 OXYGEN SERVICE COMPANY EMS Supplies Fire
237425 95 UNDESSER, JOHN Mileage & Parking Inspections-Administration
237421 95 TCALMC Conference/Training Fleet Operating
1010069 86 STAR TRIBUNE MEDIA COMPANY LLC Dues & Subscriptions Utility Operations - General
1010025 85 MPX GROUP, THE Printing Police
1010091 85 MPX GROUP, THE Printing Fire
1010009 81 CLAREY'S SAFETY EQUIPMENT Safety Supplies Senior Center Admin
237245 80 GENERAL MACHINING INC.Equipment Repair & Maint Park Maintenance
237390 80 MRPA Dues & Subscriptions Parks Administration
1010037 75 TOLL GAS AND WELDING SUPPLY Equipment Parts Fleet Operating
1010022 75 MCCALLEY, JAMIE Tuition Reimbursement/School Fitness Classes
1010126 73 MOTOROLA Equipment Repair & Maint Public Safety Communications
1010089 72 KRAUSE, MARY Mileage & Parking Engineering
1010026 71 MY CABLE MART Miscellaneous IT Operating
1010021 69 LOEHLEIR, KATIE Tuition Reimbursement/School Fitness Classes
1010081 69 GANDRUD, DAVID Conference/Training Fire
1010084 69 HANINK, KELLY Conference/Training Fire
237333 67 BUSINESS IMPACT GROUP Clothing & Uniforms Fire
1010100 64 SHRED-IT USA MINNEAPOLIS Waste Disposal City Center Operations
237279 62 MINNESOTA WANNER COMPANY Equipment Parts Fleet Operating
237212 60 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1010098 58 R & R SPECIALTIES OF WISCONSIN INC Repair & Maint - Ice Rink Ice Arena Maintenance
1010049 51 GINA MARIAS INC Operating Supplies Reserves
237218 50 BERNDT, SUZANNE Refunds Environmental Education
1010078 50 COY, ERICA Tuition Reimbursement/School Police
237434 50 ZENG, JINBO Refunds Environmental Education
1010088 50 KALLIGHER, ANDREA Mileage & Parking Community Center Admin
237340 50 CUB FOODS EDEN PRAIRIE Training Supplies Police
237235 46 COMCAST Cable TV Fire
Check #Amount Supplier / Explanation Account Description Business Unit Explanation
237228 46 CLEAN N PRESS MTKA Clothing & Uniforms Police
237213 45 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
237328 45 ASPEN MILLS Clothing & Uniforms Police
237263 45 KRATZ, ROBERT Refunds Environmental Education
237401 42 PETSMART Canine Supplies Police
237436 42 SCHUG, BRYAN Deposits Escrow
1010056 40 JANEX INC Janitor Service City Center Operations
237357 40 HOLMQUIST, DAVID Deposits Community Center Admin
237400 40 PETERSON, JOHN & HARRIET Deposits Community Center Admin
237407 40 ROONEY, PAUL & AUDREY Deposits Community Center Admin
1010023 37 METROPOLITAN FORD Equipment Parts Fleet Operating
237404 35 PLEAA Dues & Subscriptions Police
237315 34 WEBER, ANNETTE Deposits-P&R Refunds Community Center Admin
1010064 34 OSI BATTERIES INC Operating Supplies Police
1010131 32 QUICKSILVER EXPRESS COURIER Operating Supplies Engineering
237369 30 KENDELL DOORS & HARDWARE INC Supplies - General Bldg Fitness/Conference - Cmty Ctr
237243 25 EDEN PRAIRIE CHAMBER OF COMMERCE Conference/Training Engineering
237303 25 STATE OF MINNESOTA DEPT OF PUBLIC SAFETY Licenses & Taxes Pool Maintenance
237287 24 OLSEN CHAIN & CABLE Repair & Maint. Supplies Sewer Liftstation
237240 23 DUNN, BARB Deposits-P&R Refunds Community Center Admin
237268 20 LEAGUE OF MINNESOTA CITIES Conference/Training Human Resources
237324 20 ADAMS, KATHY J Deposits Community Center Admin
237329 20 BALASUBRAMANIAN, THIRUMALAI Deposits Community Center Admin
237335 20 CHEN, MEIYUN Deposits Community Center Admin
237343 20 EDEN PRAIRIE CHAMBER OF COMMERCE Conference/Training Economic Development
237365 20 JIN, BEI Deposits Community Center Admin
237371 20 KOSTELIZ, ANGELA Deposits Community Center Admin
237373 20 LARSON, DOROTHY Deposits Community Center Admin
237377 20 LIU, HOWARD Deposits Community Center Admin
237389 20 MONTAGUE, LUZMERY Deposits Community Center Admin
237399 20 PEA, DEBBIE Deposits Community Center Admin
237414 20 SPRAGUE, LINDA Deposits Community Center Admin
237417 20 STEELE, YVONNE Deposits Community Center Admin
237423 20 TOBIAS, JUDY Deposits Community Center Admin
237429 20 WEBER, JAMES Deposits Community Center Admin
237433 20 WROBLEWSKI, JOANN Deposits Community Center Admin
237435 18 MAHONEY, CONOR P Deposits Escrow
237426 15 UNIFORMS UNLIMITED Clothing & Uniforms Police
237258 13 INDOFF INCORPORATED Office Supplies Customer Service
237320 10 PETTY CASH Mileage & Parking Inspections-Administration
237216 5 ANONDSON, SAWYER Deposits-P&R Refunds Community Center Admin
237236 4 COMCAST Cable TV Fire
237339 2 COMCAST Other Contracted Services Police
1010020 2 KRAEMERS HARDWARE INC Supplies - General Bldg Fitness/Conference - Cmty Ctr
1,842,810 Grand Total
CITY COUNCIL AGENDA
SECTION: Public Hearings
DATE: March 3, 2015
DEPARTMENT/DIVISION:
Community
Development/Planning
Janet Jeremiah/Regina Rojas
ITEM DESCRIPTION:
High Point at Riley Creek 2nd Addition
ITEM NO.: IX.A.
Synopsis
This is for a new 10 lot single family subdivision. The applicant has requested to postpone the
item so details could be worked out on the project.
The City will republish the request and mail new resident notices once the public hearing is
rescheduled.
Background
The 120-Day Review Period Expires on May 31, 2015
Planning Commission Recommendation
The Planning Commission voted 6-0 to recommend approval of the project at the January 26,
2015 meeting.
CITY COUNCIL AGENDA
SECTION: Public Hearing
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
Community Development
Janet Jeremiah, Director
Molly Koivumaki, Housing and
Human Services Manager
ITEM DESCRIPTION:
2015 CDBG Funding Recommendations
ITEM NO.: IX.B.
Requested Action
Move to: Adopt the Resolution approving the use of 2015 CDBG funds as recommended by the
Eden Prairie Human Services Committee.
Synopsis
The office of Housing and Urban Development (HUD) has announced Eden Prairie’s 2015
CDBG allocation to be $227,139. The regulations stipulate that public service funding may not
exceed 15 percent of the City’s total allocation ($227,139), plus 15 percent of the previous year’s
program income. The Human Services Review Committee reviewed the 2015 CDBG proposals
and recommended the following activities be funded.
Background Information
2015 Allocation Process
The discussion of how to distribute the 2015 CDBG funds through the Human Services Review
Committee included a complete review of all “Request for Funding” applications and the
distribution percentage of funds in 2014. The Committee’s goals were to have the best and
highest use of these funds for human services that demonstrated the most direct benefit to the
community.
Attachments
Summary of Proposals
Resolution
# Human Services Activity Funding
Level
County
Priority
% of
Allocation
1 PROP Housing Support Services $19,000 High 10%
2 YMCA Child Care Subsidy $11,000 High 6%
3 HOME (Household & Outside Maintenance for
the Elderly)
$9,000 High 4%
4 CAPSH (Emergency Vehicle Repair) $15,000 High 7%
Subtotal $54,000
Housing Activities Funding
Level
County
Priority
5 Housing Rehabilitation Deferred Loan Program $90,869 High 32%
6 Affordable Housing - WHAHLT $55,000 High 28%
7 Fair Housing Initiative $2,270 High 1%
8 Program Administration $25,000 High 12%
Grand Total $227,139
2015 CDBG Public Service Application Summary
Type of
Funds Activity Agency 2015
Request
2014
Funding
2015
HSRC
Recomme
ndation
Description
Clients
Served
2014*
Projected
Clients
2015
Public Service
Emergency
Housing
Assistance
PROP $30,000
$19,000
$19,000
Emergency financial
assistance for rent/mortgage
payments
10
Households
$9,876
19
Households
Public Service
Household
Chore &
Main.
for elderly
Senior
Comm.
Services
(HOME)
$9,000 $9,000 $9,000
Provide outside maintenance
and chore service to residents 60 and
older
21
Households
$6,864
25
Households
Public Service
Vehicle
Repair CAPSH $15,000 $9,000 $15,000
Car repair for low-income families.
CAPSH pays 75% of repair costs up
to $750 per low/mod income resident.
10
Residents
$6,915
20
Residents
Public Service
Childcare
subsidy YMCA $20,000 $11,000 $11,000
Subsidize before and after school care
for EP low/mod income working
families
24
Youth
$5000
25
Youth
Public Service Childcare
subsidy
Ind.
School
Dist 272
$8,000 $0 $0
Materials and support for the Little
Eagles Preschool Program
Not CDBG Eligible because the
program is funded by the general
fund.
0 N/A
TOTAL $82,000 $48,000 $54,000
*Clients served 7/1/2014 through 12/31/2014
Public Service funds available for 2015 = $54,000
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2015-
RESOLUTION APPROVING USE OF FUNDS FOR 2015
COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS
WHEREAS, the City of Eden Prairie, as an entitlement community, participates in the
Community Development Block Grant Program; and
WHEREAS, the City of Eden Prairie has developed a proposal for the use of CDBG funds, and
held a public hearing on March 3, 2015, to obtain the views of citizens on the proposed use of
$227,139 for the 2015 Community Development Block Grant Program.
BE IT RESOLVED that the City Council of the City of Eden Prairie approves the following
activities for funding from the Block Grant program, and authorizes and directs the Mayor and
the City Manager to execute Sub recipient and Third Party Agreements on behalf of the City.
ACTIVITIES BUDGET
PROP - Emergency Housing Assistance $ 19,000
YMCA - Child Care Subsidy $ 11,000
HOME - Household & Outside Maintenance for Elderly $ 9,000
CAPSH – Vehicle Repair $ 15,000
Housing Rehabilitation Deferred Loan Program $ 90,869
Affordable Housing – WHAHLT $ 55,000
Fair Housing Initiative $ 2,270
Program Administration $ 25,000
Total $ 227,139
ADOPTED by the City Council of the City of Eden Prairie this 3rd day of March, 2015.
___________________________
Nancy Tyra-Lukens, Mayor
ATTEST:
________________________
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA
SECTION: Ordinances & Resolutions
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
George Esbensen, Fire Chief
ITEM DESCRIPTION:
Rescinding the First Reading of Ordinance
Amending City Code Chapter 9 relating to
Point of Sale Inspections
ITEM NO.: XI.A.
Requested Action
Move to: Rescind the Approval of the first reading of an ordinance amending City Code Chapter
9 by adding Section 9.17 relating to Point of Sale inspections.
Synopsis
The proposed Point of Sale ordinance is a component of a multi-pronged approach to
establishing community wide maintenance standards for buildings in the City of Eden Prairie.
The vision is to proactively develop and implement property maintenance codes to:
• Decrease the risk of blight
• Decrease the concentration of crime
• Keep peace within neighborhoods
• Maintain property values
Background Information
The intent for implementing property maintenance codes, such as the Point of Sale ordinance, is
to proactively protect the City’s housing stock prior to the emergence of significant property
maintenance issues in our community. While this is still our philosophy, it is apparent from the
feedback we have received that the community does not feel the condition of our existing
housing stock has met the threshold for implementing such an ordinance at this time.
Staff is therefore recommending that the proposed Point of Sale ordinance brought before you
for a first reading at the Feb. 3, 2015, City Council meeting be rescinded. We further recommend
that you direct staff to continue soliciting public input to explore the use of other tools, including
those previously adopted, to help ensure minimum maintenance standards for all homes in our
community and report those findings to the City Council – the purpose of the minimum
maintenance standards being:
• Enhancing the supply of safe, sanitary and adequate housing
• Preventing deterioration of the overall housing stock
• Protecting the general health, safety and public welfare of our residents
CITY COUNCIL AGENDA
SECTION: Appointments
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
City Council
ITEM DESCRIPTION:
2015 City Commission Appointments
ITEM NO.: XIII.A.
Requested Action
Move to: Appoint to the Conservation Commission _______________
Move to: Appoint to the Flying Cloud Airport Advisory Commission ________________
Move to: Appoint to the Heritage Preservation Commission ________________
Move to: Appoint to the Human Rights and Diversity Commission __________________
Move to: Appoint to the Parks, Recreation and Natural Resources Commission _________________
Move to: Appoint to the Planning Commission ______________________
Synopsis
The City Council hosted Commission interviews on Wednesday, February 24, 2015. There were 9 to 16
openings due to expiration of terms and resignations. The City received 21 applications - 17 from new
applicants and 4 from commissioners reapplying for positions. All terms will begin on April 1. A
required orientation session for new commissioners will be held on Tuesday, March 24.
CITY COUNCIL AGENDA
SECTION: Appointments
DATE:
March 3, 2015
DEPARTMENT/DIVISION:
City Council
ITEM DESCRIPTION:
Appointments to 2015 Board of Appeal and
Equalization (BAE)
ITEM NO.: XIII.B.
Requested Action
Move to: Appoint to the Board of Appeal and Equalization Nate Thompson and Denise Kraemer
for the period of March 1, 2015 through May 31, 2015, or until the Board of Appeal and
Equalization completes its work.
Synopsis
The Council appointed Lyndon Moquist, Todd Walker and Annette O’Connor at the November 18,
2014, meeting to satisfy the requirement to certify by December 1 of the year prior to the 2015 Board
meeting that at least one member had the required training.
These two additional proposed members for Council approval are experienced real estate professionals
with extensive knowledge of the Southwest metro area. With the appointment of Nate Thompson
(Edina Realty) and Denise Kraemer (Edina Realty) the Board will be fully staffed for 2015.
Background
From 1992 through 2014, the City has appointed a special Board of Appeal and Equalization (also
formerly named the Board of Review). The members are citizen volunteers that are active and
knowledgeable, with extensive experience in the real estate market. The members are recruited by the
City Manager and City Assessor and appointed annually with confirmation by the City Council. The
City pays the members a per diem payment of $50 for all required training sessions and Board
meetings.
In 2003, the Minnesota legislature passed a law requiring members of Boards of Appeal and
Equalization to attend a training session, developed by the Minnesota Department of Revenue, at least
once every four years. The law also requires that the City document by December 1st of the year
preceding the Board of Appeal and Equalization Meeting that at least one member of the Board has
been trained within the last four years. The law also requires that a member of the Board of Appeal and
Equalization that attended training must be in attendance at the meeting. As a practical matter we try to
have all of the members trained by the Department of Revenue.
Todd Walker attended training in 2012 and his training is valid to July 1, 2015, Annette O’Connor and
City Assessor Steve Sinell attended training in March, 2013 and their training is valid to July 1, 2016,
and Lyndon Moquist attended training November, 2013 and his training is valid to July 1, 2017.
CITY COUNCIL AGENDA
SECTION: Appointments
DATE:
March 4, 2014
DEPARTMENT/
DIVISION:
City Council
ITEM DESCRIPTION:
2015 Appointments of Chairs and Vice Chairs to
City Commissions
ITEM NO.: XIII.C.
Requested Action
Move to: Appoint ______________ - Chair and ____________ Vice Chair of the Board of Appeal &
Equalization.
Move to: Appoint __________- Chair and __________- Vice Chair of the Conservation Commission.
Move to: Appoint __________- Chair and __________- Vice Chair of the Heritage Preservation
Commission.
Move to: Appoint __________- Chair and __________- Vice Chair of the Human Rights and
Diversity Commission
Move to: Appoint __________- Chair and __________- Vice Chair of the Parks, Recreation and
Natural Resources Commission.
Move to: Appoint __________- Chair and __________- Vice Chair of the Planning Commission.
Synopsis
Chairs and Vice Chairs are appointed annually by the City Council following the appointment of
members to City Commissions. The City Council hosted Commission interviews on Tuesday, February
24, and determined Chair and Vice Chair assignments for the period of April 1, 2015, through March 31,
2016.