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Home My WebLink AboutCity Council - 12/02/2014 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,DECEMBER 2, 2014 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room II I. LEGISLATIVE UPDATE Open Podium - Council Chamber II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,DECEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. DONATION FOR EDEN PRAIRIE PLAYERS (Resolution) V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 18, 2014 B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 18, 2014 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 5, RELATING TO PROHIBITING SAMPLING OF TOBACCO-RELATED PRODUCTS C. AWARD CONTRACT FOR PURCHASE OF POLICE VIDEO AND AUDIO SYSTEM TO WATCHGUARD VIDEO D. APPROVE AMENDMENT TO EMPLOYEE INTERCHANGE AGREEMENT WITH METROPOLITAN COUNCIL FOR THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT E. AWARD CONTRACTS FOR WATER TREATMENT CHEMICALS FOR 2015 CITY COUNCIL AGENDA December 2, 2014 Page 2 F. AWARD 2015 CONTRACT FOR LIME RESIDUALS HAULING AND DISPOSAL TO MOELTER GRAIN INC. G. DECLARE USED VEHICLES AS SURPLUS AND AUTHORIZE DISPOSAL H. APPROVE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT I. AWARD CONTRACT TO ELECTRICAL INSTALLATION AND MAINTENANCE FOR REPLACEMENT OF VARIABLE FREQUENCY DRIVE ON HIGH SERVICE PUMPS 6 AND 7 AT THE WATER TREATMENT PLANT J. APPROVE PURCHASE OF 11 NEW HP LAPTOPS FOR THE UTILITIES DIVISION K. ADOPT RESOLUTION SETTING A PUBLIC HEARING FOR TUESDAY, JANUARY 20, 2014, REGARDING MODIFICATION OF TIF DISTRICT 16 AND RELATED TIF DISTRICT INFORMATION L. ADOPT RESOLUTION SETTING A PUBLIC HEARING FOR TUESDAY, JANUARY 20, 2014, REGARDING MODIFICATION OF TIF DISTRICT 17 AND RELATED TIF DISTRICT INFORMATION M. SET PUBLIC HEARING FOR TUESDAY,JANUARY 6, 2015, REGARDING THE TRANSFER OF THE COMCAST CABLE FRANCHISE TO MIDWEST CABLE N. APPROVE THE SALE OF THE 2002 100' MID-MOUNT E-ONE ARIAL PLATFORM TRUCK TO THE CITY OF PINE ISLAND,MINNESOTA IX. PUBLIC HEARINGS/MEETINGS A. ALLOCATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE PROP SHOP FOR ACQUISITION OF A STORAGE FACILITY B. FIRST AND SECOND READINGS OF ORDINANCE UPDATING FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION APPROVING PUBLICATION OF SUMMARY ORDINANCE C. RESOLUTION UPDATING THE FEE SCHEDULE FOR CITY SERVICES D. 2015 BUDGET X. PAYMENT OF CLAIMS CITY COUNCIL AGENDA December 2, 2014 Page 3 XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution Certifying the 2014 Property Tax Levy, Adopting the 2014 Budget, and Consenting and Approving the 2014 HRA Tax Levy 2. Resolution Approving the 2015 to 2024 Capital Improvement Plan C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Aquatics Expansion Update 2. Approval of Professional Services Agreement with Mercury Mosaics for Community Center Aquatics Expansion Donor Appreciation Wall E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approval of the Pedestrian and Bicycle Plan F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: December 2, 2014 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Monday,November 18, 2014 TUESDAY, DECEMBER 2, 2014 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name, phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. HRA MEETING HRA I. ROLL CALL/CALL THE HRA MEETING TO ORDER HRA II. APPROVE MINUTES OF HRA MEETING HELD ON SEPTEMBER 2, 2014 MOTION: Move to approve minutes of the HRA meeting held September 2, 2014. HRA III. ADOPT RESOLUTION CERTIFYING THE 2015 HRA PROPERTY TAX LEVY TO BE $200,000 AND APPROVING THE 2015 HRA BUDGET OF $200,000 Synopsis: On September 2, 2014, the HRA approved the proposed 2015 HRA property tax levy and budget. Also on September 2, 2014, the Eden Prairie City Council adopted resolutions consenting and approving the proposed 2015 HRA property tax levy and budget. Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. This resolution gives the consent needed for the HRA. MOTION: Move to adopt the resolution certifying the 2015 Property Tax levy to be $200,000 and approving the 2015 Budget of $200,000 as reviewed by the Council. ANNOTATED AGENDA December 2,2014 Page 2 HRA IV. ADOPT RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TIF PLAN FOR TIF DISTRICT (QUALIFIED HOUSING)DISTRICT 16 AND REQUEST THAT THE CITY OF EDEN PRAIRIE HOLD A PUBLIC HEARING ON THE MODIFICATION OF THE TIF PLAN Synopsis: TIF District 16, Lincoln Parc, is set to decertify at the end of 2015. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. MOTION: Move to: Adopt Resolution directing preparation of a modification to the Tax Increment Financing Plan for TIF (Qualified Housing) District 16 and request that the City of Eden Prairie hold a public hearing on the modification of the TIF Plan. HRA V. ADOPT RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TIF PLAN FOR TIF DISTRICT (QUALIFIED HOUSING)DISTRICT 17 AND REQUEST THAT THE CITY OF EDEN PRAIRIE HOLD A PUBLIC HEARING ON THE MODIFICATION OF THE TIF PLAN Synopsis: TIF District 17, The Colony/Rolling Hills, is set to decertify at the end of 2014. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. MOTION: Move to: Adopt Resolution directing preparation of a modification to the Tax Increment Financing Plan for TIF (Qualified Housing) District 17 and request that the City of Eden Prairie hold a public hearing on the modification of the TIF Plan. HRA VI. ADJOURNMENT MOTION: Move to adjourn the HRA. COUNCIL MEETING IV. PROCLAMATIONS /PRESENTATIONS A. DONATION FOR EDEN PRAIRIE PLAYERS (Resolution) Synopsis: The Eden Prairie Players produce four shows a year. A summer musical, a winter play, a children's theater workshop and a collection of one act plays. The season is publicized with an annual season brochure. Mr. Turner's generous donation will go towards the purchase of technical equipment. ANNOTATED AGENDA December 2, 2014 Page 3 MOTION: Move to: Adopt the Resolution accepting the donation of $400 from Andy Turner for the Eden Prairie Players discretionary fund to be used for technical aspects. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 18, 2014 B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 18, 2014 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-N on the Consent Calendar. A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 5, RELATING TO PROHIBITING SAMPLING OF TOBACCO-RELATED PRODUCTS C. AWARD CONTRACT FOR PURCHASE OF POLICE VIDEO AND AUDIO SYSTEM TO WATCHGUARD VIDEO D. APPROVE AMENDMENT TO EMPLOYEE INTERCHANGE AGREEMENT WITH METROPOLITAN COUNCIL FOR THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT E. AWARD CONTRACTS FOR WATER TREATMENT CHEMICALS FOR 2015 F. AWARD 2015 CONTRACT FOR LIME RESIDUALS HAULING AND DISPOSAL TO MOELTER GRAIN INC. G. DECLARE USED VEHICLES AS SURPLUS AND AUTHORIZE DISPOSAL H. APPROVE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT ANNOTATED AGENDA December 2,2014 Page 4 I. AWARD CONTRACT TO ELECTRICAL INSTALLATION AND MAINTENANCE FOR REPLACEMENT OF VARIABLE FREQUENCY DRIVE ON HIGH SERVICE PUMPS 6 AND 7 AT THE WATER TREATMENT PLANT J. APPROVE PURCHASE OF 11 NEW HP LAPTOPS FOR THE UTILITIES DIVISION K. ADOPT RESOLUTION SETTING A PUBLIC HEARING FOR TUESDAY, JANUARY 20, 2015, REGARDING THE MODIFICATION OF TIF DISTRICT 16 AND RELATED TIF DISTRICT INFORMATION L. ADOPT RESOLUTION SETTING A PUBLIC HEARING FOR TUESDAY, JANUARY 20, 2015, REGARDING THE MODIFICATION OF TIF DISTRICT 17 AND RELATED TIF DISTRICT INFORMATION M. SET PUBLIC HEARING FOR TUESDAY,JANUARY 6, 2015,REGARDING THE TRANSFER OF THE COMCAST CABLE FRANCHISE TO MIDWEST CABLE N. APPROVE THE SALE OF THE 2002 100' MID-MOUNT E-ONE ARIAL PLATFORM TRUCK TO THE CITY OF PINE ISLAND, MINNESOTA IX. PUBLIC HEARINGS/MEETINGS A. ALLOCATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE PROP SHOP FOR ACQUISITION OF STORAGE FACILITY Official notice of this public hearing was published in the November 6, 2014,Eden Prairie News. Synopsis: The Prop Shop's priority is helping families meet basic household needs. They provide free clothing, household goods and furniture to families referred by local social service organizations, schools and churches. They maintain a client room, filled through community donations, which families can use once a month to receive needed items from dishes and towels to clothing, books and blankets. Since opening in April of 2007, they have served more than 1900 families, helping 7,500 individuals. Donations to the Prop Shop also stock the resale store which raises funds for its operations and serves as a fundraising mechanism for local social services organizations. The Prop Shop has donated$60,500 to PROP, Meals on Wheels, Cornerstone and Teens Alone. The success of the retail store surpassed expectations, whereas the initial budget projected making a profit in three years, the store actually met its expenses within the first month. Annual profits have continued to increase each year and the Prop Shop maintains a cash reserve for six months of operating expenses. The Prop Shop is seeking to purchase the building located at 14770 Martin Dr to offer more furniture to low income families. The building has 5,000 square feet of ANNOTATED AGENDA December 2,2014 Page 5 warehouse space The Prop Shop currently provides furniture to families in need but does not have enough space to offer the complete set of items. Families with large requests must receive their items one at a time. The Prop Shop struggles to arrange storage and transportation for these items. The lack of space also limits the Prop Shops ability to recruit furniture donations for families. Solicitations of large furniture donations would overwhelm their current space. More than 50 families are waiting for furniture at any given time with hundreds of items requested. The space at 14770 Martin Dr will be used to store furniture as well as other items needed for families until seasonal demands call for them. The sale price is $500,000. The Prop Shop has been approved for a $450,000 mortgage through Beacon Bank. The Prop Shop will use its 15195 Martin Dr building, whose mortgage is completely paid, as collateral and they will use $50,000 from the CDBG grant for a down payment. The CDBG funds to be used are generated from 2014 program income, and the expenditure will not take funds from any other program and will assist in the city's obligation to expend program income in a timely manner. MOTION: Move to: Approve the grant agreement with the PROP Shop to allocate $50,000 in Community Development Block Grant funds for acquisition of a property at 14770 Martin Drive to be used as a large item storage warehouse. B. FIRST AND SECOND READINGS OF ORDINANCE UPDATING FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION APPROVING PUBLICATION OF SUMMARY ORDINANCE Official notice of this public hearing was published in the November 13, 2014,Eden Prairie News. Synopsis: This Ordinance establishes a fee schedule for the City's costs in administering Official Controls pursuant to Minnesota Statutes Section 462.353, Subd. 4. Minnesota Statute allows a municipality to prescribe fees sufficient to defray the costs incurred by it in reviewing, investigating, and administering an application for an amendment to an Official Control or other approval required under an Official Control. Minnesota Statute defines an "Official Control" as ordinances or regulations which control the physical development of a city and implement the general objectives of the comprehensive plan. Official Controls may include ordinances establishing zoning, subdivision controls, site plan regulations, sanitary codes, building codes and official maps. MOTION: Move to: • Close the Public Hearing; and • Approve and second readings of the Ordinance Updating the Fee Schedule for Administration of Official Controls and adopt resolution approving the Summary for Publication. ANNOTATED AGENDA December 2,2014 Page 6 C. RESOLUTION UPDATING THE FEE SCHEDULE FOR CITY SERVICES Official notice of this public hearing was published in the November 13, 2014,Eden Prairie News. Synopsis: This Resolution updates the fee schedule for the City's services not covered by ordinance. MOTION: Move to: • Close the Public Hearing; and • Adopt the 2015 Fee resolution D. 2015 BUDGET Synopsis: On September 2, 2014, the Eden Prairie City Council adopted a resolution certifying the proposed 2015 City budget and property tax levy. Calculations for the City showed the budget to be $44,337,935 and the certified levy to be $33,792,311. The 2015 budget maintains City services with a budget increase of 2.4% in the general fund and a total budget increase of 1.9%which includes the capital levy and debt service payments. The tax levy is budgeted to increase 2.4% or$752,771. This is an increase of$26.00 or 2.3% on median value home of$339,100. According to state statute, the final levy amount must be certified to the county auditor by December 30, 2014. City Council adoption of the final levy and budget will complete this process. This public meeting is to provide an opportunity for the public to comment on the 2015 proposed budget. MOTION: Move to: Close the Public Meeting. X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS,REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution Certifying the 2014 Property Tax Levy,Adopting the 2014 Budget, and Consenting and Approving the 2014 HRA Tax Levy Synopsis: On September 2, 2014, the Eden Prairie City Council adopted a resolution certifying the proposed 2015 City budget and property tax levy. Calculations for the City showed the budget to be $44,337,935 and the ANNOTATED AGENDA December 2,2014 Page 7 certified levy to be $33,792,311 before fiscal disparities distribution. The net tax levy after fiscal disparities distribution of($1,611,314) is $32,180,997. The 2015 proposed budget maintains City services with a budget increase of 2.4% in the general fund and a total budget increase of 1.9%which includes the capital levy and debt service payments. The tax levy is budgeted to increase 2.4% or$752,771. According to state statute, the final levy amount must be certified to the county auditor by December 29, 2014. City Council adoption of the final levy and budget will complete this process. MOTION: Move to: • Adopt a resolution certifying the 2015 Property Tax levy to be $33,792,311; and • Approve the 2015 Budget of $44,337,935 as reviewed by the Council; and • Consent and approve the HRA tax levy and budget of $200,000. 2. Resolution Approving of 2015 to 2024 Capital Improvement Plan Synopsis: The City plans for capital maintenance and improvements by preparing a capital improvement plan(CIP). The CIP represents a framework for planning the preservation and expansion of capital including equipment, facilities, and infrastructure. It sets forth the estimated schedule, timing, and details of specific improvements by year, together with the estimated cost, the need for the improvement, and sources of revenue to pay for the improvement. It is a good management practice to prepare and adopt a capital improvement plan. It is a working plan and as circumstances warrant actual spending will differ throughout the period. All projects over $20,000 are brought back to the City Council at the time of execution for final review and approval. MOTION: Move to: Adopt Resolution approving the 2015 to 2024 Capital Improvement Plan. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Aquatics Expansion Update Synopsis: Jay Lotthammer will provide an update on the project. 2. Approval of Professional Services Agreement with Mercury Mosaics for Community Center Aquatics Expansion Donor Appreciation Wall Synopsis: The City of Eden Prairie is working with Team Foxjet to create a unique, one-of-a-kind public art piece that will serve as the donor ANNOTATED AGENDA December 2,2014 Page 8 appreciation artwork for Team Foxjet's pool fundraising initiative. Mercury Mosaic's was chosen through an extensive call for artists, request for qualifications and final proposal process. Mercury Mosaic's was chosen through an extensive call for artists, request for qualifications and final proposal process. City Staff and representatives from Team FoxJet met with Mercury Mosaic's at their studio to discuss tile and design options. Mercury Mosaic's presented several drafts for approval before the review committee settled on the final design which is attached. MOTION: Move to approve the $20,000 professional service agreement for Mercury Mosaics to design, fabricate and install a donor appreciation wall in the Community Center Aquatics expansion. E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approval of the Pedestrian and Bicycle Plan Synopsis: The City of Eden Prairie was awarded a Hennepin County Community Transformation Grant through the Centers for Disease Control to develop a Pedestrian and Bicycle Plan. Community Design Group has been assisting the city on this effort. The plan has been recommended for adoption by the Planning Commission and Parks Recreation and Natural Resources Commission. Over the past year the city has engaged the public through numerous meetings, listening sessions and an open house. We also received an impressive outpouring of comments and suggestions through our interactive website. This public engagement process helped develop a plan that considers the needs of walkers, runners and bikers at various levels of age and ability. Chapter 4 of the plan lists recommendations that are being made based on public comment and an analysis of existing conditions. This chapter makes five categorical recommendations which are: • Recommended Low-Stress Walking and Biking Network —Outlines where future trail, sidewalk and neighborhood slow streets should be considered. • Recommended On-Street Bicycle Lane Network—Outlines four routes for consideration of on-street bicycle lanes. • Priority Intersection/Crossing Improvements—Describes eight intersections for safety, convenience or comfort enhancements. • Priority Route Improvements—Outlines six corridors for trail installation consideration. ANNOTATED AGENDA December 2,2014 Page 9 • Southwest Light Rail Station Area Improvements—Outlines trail and sidewalk access improvements to light rail stations which are consistent with Hennepin County's Transitional Station Area Action Plan. Chapter 5 provides a toolbox of approaches, system components, and other considerations that can be deployed to address existing or future needs, leverage current city assets, or achieve success in carrying out the vision of the plan. This chapter contains a variety of tools which have been used in other communities, that may or may not be useful in Eden Prairie,but are included in the plan as a means of generating ideas when issues arise. The items within the toolbox are not specific recommendations for implementation, but rather a clearinghouse of approaches that could assist with enhancing the pedestrian and bicycle experience within our community. MOTION: Move to: Approve the City of Eden Prairie Pedestrian and Bicycle Plan. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. AGENDA CITY OF EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, DECEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Council Members Brad Aho, Ron Case, Sherry Butcher Wickstrom, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow, Finance Director Sue Kotchevar and Recorder Jan Curielli I. ROLL CALL /CALL THE HRA MEETING TO ORDER II. APPROVE MINUTES OF HRA MEETING HELD ON SEPTEMBER 2, 2014 III. ADOPT RESOLUTION CERTIFYING THE 2015 HRA PROPERTY TAX LEVY TO BE $200,000 AND APPROVING THE 2015 HRA BUDGET OF $200,000 IV. ADOPT RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TIF PLAN FOR TIF DISTRICT (QUALIFIED HOUSING) DISTRICT 16 AND REQUEST THAT THE CITY OF EDEN PRAIRIE HOLD A PUBLIC HEARING ON THE MODIFICATION OF THE TIF PLAN V. ADOPT RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TIF PLAN FOR TIF DISTRICT (QUALIFIED HOUSING)DISTRICT 17 AND REQUEST THAT THE CITY OF EDEN PRAIRIE HOLD A PUBLIC HEARING ON THE MODIFICATION OF THE TIF PLAN VI. ADJOURNMENT HRA AGENDA DATE: December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: HRA ITEM NO.: IV. Janet Jeremiah, Community Direct Preparation of a Modification to TIF Development Director Plan for TIF District 16 and Request City Hold Molly Koivumaki, Manager, a Public Hearing Housing and Community Services Requested Action Move to: Adopt Resolution directing preparation of a modification to the Tax Increment Financing Plan for TIF (Qualified Housing) District 16 and request that the City of Eden Prairie hold a public hearing on the modification of the TIF Plan. Background TIF District 16, Lincoln Parc, is set to decertify at the end of 2015. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing to be held by the City Council of the City of Eden Prairie. Attachment Resolution Timeline CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY H.R.A. RESOLUTION NO. 2014- RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING)DISTRICT NO. 16; REQUESTING A PUBLIC HEARING THEREFOR BE IT RESOLVED by the Board of the Eden Prairie Housing and Redevelopment Authority(the "Authority"), as follows: 1. Tax Increment Financing Plan Modification. The Authority and the City of Eden Prairie, Minnesota(the "City")have previously approved a plan (the "Redevelopment Plan") for redevelopment activities to be undertaken in Redevelopment Project No. 5 (the "Project Area"), and a Tax Increment Financing Plan, as described in Minnesota Statutes, 469.175, Subdivision 1 (the "TIF Plan"), establishing a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision 9, designated as Tax Increment Financing (Qualified Housing) District No. 16 within the Project Area(the "TIF District"). The tax increment generated by the TIF District financed the Lincoln Parc Apartments (the"Project")pursuant to the TIF Plan. The Authority desires to modify the TIF Plan to increase the estimate of the cost of the Project that will be financed with tax increment from the TIF District. Authority staff is authorized and directed to work with Springsted, Incorporated, to prepare the modification to the TIF Plan and to provide the information required by Minnesota Statutes, Section 469.175, subdivisions 2 and 2a, to the appropriate parties. 2. Public Hearing Request. The Authority hereby requests that the City hold a public hearing on the modification to the TIF Plan at 7:00 p.m. on January 20, 2015, and that the City publish notice of the public hearing in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing. ADOPTED by the Housing and Redevelopment Authority on December 2, 2014. Nancy Tyra-Lukens, Chair ATTEST: SEAL Rick Getschow, Executive Director City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted HRA AGENDA DATE: December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: HRA ITEM NO.: V. Janet Jeremiah, Community Direct Preparation of a Modification to TIF Plan Development Director for TIF District 17 and Request City Hold a Public Molly Koivumaki, Manager, Hearing Housing and Community Services Requested Action Move to: Adopt Resolution directing preparation of a modification to the Tax Increment Financing Plan for TIF (Qualified Housing) District 17 and request that the City of Eden Prairie hold a public hearing on the modification of the TIF Plan. Background TIF District 17, The Colony/Rolling Hills, is set to decertify at the end of 2014. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing to be held by the City Council of the City of Eden Prairie. Attachment Resolution Timeline CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY H.R.A. RESOLUTION NO. 2014- RESOLUTION DIRECTING PREPARATION OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING)DISTRICT NO. 17; REQUESTING A PUBLIC HEARING THEREFOR BE IT RESOLVED by the Board of the Eden Prairie Housing and Redevelopment Authority(the "Authority"), as follows: 1. Tax Increment Financing Plan Modification. The Authority and the City of Eden Prairie, Minnesota(the "City")have previously approved a plan (the "Redevelopment Plan") for redevelopment activities to be undertaken in Redevelopment Project No. 5 (the "Project Area"), and a Tax Increment Financing Plan, as described in Minnesota Statutes, 469.175, Subdivision 1 (the "TIF Plan"), establishing a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision 9, designated as Tax Increment Financing (Qualified Housing) District No. 17 within the Project Area(the "TIF District"). The tax increment generated by the TIF District financed a project for the Rolling Hills Senior Housing Campus (the "Project")pursuant to the TIF Plan. The Authority desires to modify the TIF Plan to increase the estimate of the cost of the Project that will be financed with tax increment from the TIF District. Authority staff is authorized and directed to work with Springsted, Incorporated, to prepare the modification to the TIF Plan and to provide the information required by Minnesota Statutes, Section 469.175, subdivisions 2 and 2a, to the appropriate parties. 2. Public Hearing Request. The Authority hereby requests that the City hold a public hearing on the modification to the TIF Plan at 7:00 p.m. on January 20, 2015, and that the City publish notice of the public hearing in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing. ADOPTED by the Housing and Redevelopment Authority on December 2, 2014. Nancy Tyra-Lukens, Chair ATTEST: SEAL Rick Getschow, Executive Director City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted UNAPPROVED MINUTES HRA ITEM NO.: II HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, SEPTEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Finance Director Sue Kotchevar, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE HRA MEETING TO ORDER Chair Tyra-Lukens called the meeting to order at 7:03 PM. All HRA Commission Members were present. II. APPROVE MINUTES OF HRA MEETING HELD ON AUGUST 19, 2014 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of the HRA meeting held August 19, 2014. Motion carried 4-0-1,with Aho abstaining. III. ADOPT RESOLUTION HRA NO. 2014-04 TO APPROVE THE PROPOSED 2015 HRA PROPERTY TAX LEVY TO BE $200,000 AND ACCEPT THE PROPOSED 2015 HRA BUDGET OF $200,000 Getschow said the HRA is being asked to vote on a preliminary budget and tax levy at this meeting. The HRA needs to approve the budget and levy by September 15. Minnesota law authorizes the HRA to levy a tax with the consent of the City Council. Per Minnesota Statute, Housing and Redevelopment Authorities can levy a tax of up to .0185 percent of taxable market value. The proceeds may be spent on planning and implementation of redevelopment and/or low-rent housing assistance programs with the City. The limit for the City of Eden Prairie is approximately$1.6 million; however for several years Eden Prairie has levied a $200,000 levy. He said a $200,000 levy and budget are being proposed again for 2015. Tyra-Lukens asked how we relate to other cities in terms of HRA funding. Getschow replied the levies range from the lower end to higher numbers in the central cities and inner-ring suburbs. He said our levy probably would be one of the lowest. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution HRA No. 2014-04 to approve the proposed property tax levy to be $200,000 and accept the proposed 2015 budget of$200,000. Motion carried 5-0. IV. ADOPT RESOLUTION HRA NO. 2014-05 AUTHORIZING AN AMENDMENT TO THE HOUSING REFUNDING REVENUE NOTE (ELIM SHORES) SERIES 2003 HRA MINUTES September 2,2014 Page 2 Getschow said in 2003 the City of Eden Prairie authorized and issued an Elderly Housing Refunding Revenue Note for Elim Shores. Elim Shores has requested that the HRA amend and restate the original note to modify the provisions relating to the interest rate on the original notes. Aho said he assumed this amendment is favorable for Elim Shores. Getschow replied they will refinance at a lower interest rate. MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution HRA No. 2014-05 authorizing and entering into an amendment to the Housing Refunding Revenue Note (Elim Shores Inc. Project) Series 2003. V. ADJOURNMENT MOTION: Nelson moved, seconded by Case, to adjourn the HRA meeting. Motion carried 5-0. Chair Tyra-Lukens adjourned the HRA meeting at 7:09 PM. HOUSING AND REDEVELOPMENT DATE: AUTHORITY AGENDA December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO.: III. Sue Kotchevar, Office of the Resolution Approving the 2015 HRA City Manager/Finance Property Tax Levy and Accepting the 2015 HRA Budget Requested Action Move to: Adopt resolution certifying the 2015 Property Tax levy to be $200,000 and approving the 2015 Budget of$200,000 as reviewed by the Council. Synopsis On September 2, 2014, the HRA approved the proposed 2015 HRA property tax levy and budget. Also on September 2, 2014, the Eden Prairie City Council adopted resolutions consenting and approving the proposed 2015 HRA property tax levy and budget. Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. This resolution gives the consent needed for the HRA. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY H.R.A. RESOLUTION NO. 2014- A RESOLUTION APPROVING THE HRA 2015 PROPERTY TAX LEVY AND ACCEPTING A PROPOSED BUDGET FOR GENERAL OPERATIONS WHEREAS,the Housing and Redevelopment Authority of the City of Eden Prairie has reviewed the proposed 2015 budget and tax levy; and WHEREAS, the Housing and Redevelopment Authority has decided to accept these recommendations. NOW, THEREFORE, BE IT RESOLVED that the Housing and Redevelopment Authority: 1. Approves the following proposed taxes on real and personal property within the City of Eden Prairie for the 2015 budget contingent upon City Council approval. Levy on Tax Capacity $200,000 2. Approves the 2015 proposed budget totaling $200,000 at this time. ADOPTED by the Housing and Redevelopment Authority on December 2, 2014. Nancy Tyra-Lukens, Chair ATTEST: SEAL Rick Getschow, Executive Director HRA AGENDA DATE: December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: HRA ITEM NO.: IV. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF #16 Molly Koivumaki, Manager, and TIF District Housing and Community Services Requested Action Move to: Set a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF #16 and related TIF District information. Background TIF District#16, Lincoln Parc, is set to decertify at the end of 2015. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Timeline City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted HRA AGENDA DATE: December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: HRA ITEM NO.: V. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF #17 and Molly Koivumaki, Manager, TIF District Housing and Community Services Requested Action Move to: Set a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF #17 and related TIF District information. Background TIF District #17, The Colony/Rolling Hills, is set to decertify at the end of 2014. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Timeline City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted CITY COUNCIL AGENDA DATE: SECTION: Proclamations &Presentations December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A. Jay Lotthammer, Director, Eden Prairie Players Donation from Andy Parks and Recreation Turner for Technical Aspects Requested Action Move to: Adopt the Resolution accepting the donation of$400 from Andy Turner for the Eden Prairie Players discretionary fund to be used for technical aspects. Synopsis The Eden Prairie Players produce four shows a year. A summer musical, a winter play, a children's theater workshop and a collection of one act plays. The season is publicized with an annual season brochure. Mr. Turner's generous donation will go towards the purchase of technical equipment. Background The Eden Prairie Players, a program of the Parks and Recreation Department, have been producing theater in Eden Prairie since 1992. The mission is to enhance the quality of life for the community of Eden Prairie through: • Inspiring and nurturing theater opportunities for artists and volunteers, and; • Entertaining and challenging theater experiences for audiences. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City in the amount of$400 to be used for the Eden Prairie Players Community Theater Program at the city of Eden Prairie from Andy Turner is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 2nd day of December, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk ITEM NO.: VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,NOVEMBER 18, 2014 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room II—5:30 p.m. I. ENTRY MONUMENT SIGNS Wendy Satterlee and Judy Reishus of Baker provided an update on the monument sign project. Creation of entry monument signs was identified as a priority in the 2012 Strategic Plan for Housing & Economic Development and by the City Council at their April 2014 visioning session. Baker lead a discussion on project goals and process at the February 18 Workshop. A monument sign working group, which includes Council Members Aho and Butcher Wickstrom as well as City staff, was formed to move the project forward. Tonight Baker is presenting the results of that group's work. Reishus noted that the goal of the program is to produce a sign concept that links back to the Eden Prairie brand("a place to live, work and dream") and vision: "Eden Prairie is a city rooted in history and stability that is committed to innovative and prosperous living."Reishus said five initial concepts were developed based on the branding discussion. Those concepts were narrowed down to two concepts that blended selected feature of the initial five concepts. Finally, key features of those two concepts were blended to create the final concept being presented tonight. NIP EDEN PRAIRIE' .,E.WOAK.oREA., City Council Workshop Minutes November 18, 2014 Page 2 Satterlee said the monument incorporates striking white symbolism in the laser cut brushed metal birds and 3-dimensional lettering. The monument also features local grasses and a sandstone support wall. The sign is very organic with the inclusion of the birds as well as the shape of the wall, which is reminiscent of a river stream. The working group identified six priority locations based on traffic and visibility. A different sign that incorporates the original sign's elements has been developed for each location with variations based on location and scale. The six locations (in order of increasing traffic) are: • Anderson Lakes Parkway • Highway 5 & Dell Road • 212 eastbound • 212 westbound • 494 southbound • 494 westbound Additional locations with lower traffic volume have also been identified. Butcher Wickstrom said the group worked hard to ensure that elements all of the Council Members felt were important were included in the design. She noted that the materials used are representative of Eden Prairie and are easy to maintain, and the bird is similar to the one depicted on the City logo. Nelson said she is please that actual plants are used in the design. Satterlee showed a representation of a sign created for the Anderson Lakes Parkway location. The sign includes a segment that is blue to invoke the element of water. It includes three birds,but they are smaller than on the initial concept sign. The sign designed for Highway 5 and Dell Road does not include plantings and features just one large bird. Case said he likes the excitement of the sign that includes blue, and he would like all of the signs to be equally exciting. Case also said he prefers the signs with more than just one bird. The Council Members like the design of the 212 eastbound sign with just one bird more than the other sign with one bird. Satterlee noted that this sign incorporates the natural plants that already exist in that location. The Council Members said they like the overall design of the 212 westbound sign best of all. Jeremiah noted that this location is complicated by the fact that LRT will eventually run though this location, so placement will have to be carefully coordinated. For the 494 southbound sign,Nelson really wants the fourth bird and possibly the water element. The Council Members discussed prioritization of sign locations, since they will have to be budgeted for over a period of time. There was general agreement that 212 eastbound and 494 westbound are the logical locations for the first two signs. Nelson said she likes the design of the Anderson Lakes Parkway sign, but does not consider that a high priority location. Case City Council Workshop Minutes November 18, 2014 Page 3 suggested carrying over some of those design features to other signs. Case and Tyra-Lukens said Dell Road would be a good location after 212 and 494. Nelson said she would like to see all of the signs budgeted for by 2020. She said the Anderson Lakes Parkway location is hard to prioritize because it is the least visible. Jeremiah said some of the elements the Council likes are also some of the more expensive elements. She also asked if the Council would like to see colors other than blue used in the signs. There is an established color for other branding-related pieces that could be used. Case said he likes the use of color,but thinks it should be representative (i.e., the blue represents water). Wickstrom said she likes the consistency of using the blue,but in different ways. Jeremiah said staff is working iteratively with MnDOT to try to ensure the process continues to move forward. Getschow said there will be funding for two or possible three signs in 2015. Council Chambers—6:30 p.m. II. OPEN PODIUM III. ADJOURNMENT ITEM NO.: VI.B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,NOVEMBER 18, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. ADOPT RESOLUTION 2014-106 ACCEPTING THE DONATIONS FOR HALLOWEEN ON THE MALL EVENT (Resolution 2014-106) Lotthammer said staff has been working with Eden Prairie Mall for several years to offer a safe family environment for "trick or treating." This past Halloween over 8,000 children attended "trick or treat" at the mall. Donations totaling $1650 were received from the Eden Prairie Crime Prevention Fund, the Optimists Club of Eden Prairie, and the Primrose School of Eden Prairie. Tyra-Lukens thanked the donors and noted donations are essential for many of the City-wide events. MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution 2014- 106 accepting the donations in the amount of$1,650 from various donors for the Halloween on the Mall event. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow said there are three items on goldenrod paper to be added to the agenda: Items VIII.M,VIII.N,Item XIII.A. The first two items are added to the Consent Calendar, one to approve a partnership agreement regarding the fiber infrastructure between Eden Prairie and Logis and the other to approve the first amendment to the Supervalu lease to add 3500 square feet to the original lease. The third item is the appointment of three citizens to the Board of Appeal and Equalization. MOTION: Nelson moved, seconded by Case, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 21, 2014 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the Council workshop held Tuesday, October 21, 2014, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 21, 2014 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, October 21, 2014, as published. Motion carried 5-0. C. SPECIAL COUNCIL MEETING HELD MONDAY, NOVEMBER 10, 2014 MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the minutes of the Special City Council meeting held Monday,November 10, 2014, as published. Motion carried 3-0-2,with Case and Tyra-Lukens abstaining. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. SOUTHWEST TRANSIT BUS GARAGE ADDITION 2 by LSA Design Inc for Southwest Transit. Second Reading of Ordinance No. 23-2014-PUD-4-2014 for Planned Unit Development District Review with waivers on 10.1 acres; Zoning District Amendment within the I-2 Zoning District on 10.1 acres and Site Plan Review on 10.1 acres. Location: 14405 62nd Street West(Ordinance No. 23-2014-PUD-4-2014 for PUD District Review with waivers and Zoning District Amendment within the I-2 Zoning District; Resolution No. 2014-107 for Site Plan) C. ADOPT RESOLUTION NO. 2014-108 APPROVING THE FINAL PLAT OF RSOP TWENTY FOURTEEN (MARGARET A. CARGILL PHILANTHROPIES) D. APPROVE PARTIAL ACQUISITION OF PARCEL 34 FOR SOUTHERN SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS E. APPROVE FENCE ENCROACHMENT AGREEMENT WITH ROWLAND SHADY OAK PROPERTIES,LLC F. AWARD CONTRACT TO MINNESOTA NATIVE LANDSCAPES FOR THE BRYANT LAKE DRIVE CULVERT REPAIR AND CREEK STABILIZATION PROJECT G. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF FOR THE ILLICIT DISCHARGE DETECTION AND RESPONSE PLAN H. APPROVE AGREEMENT WITH BOLTON& MENK FOR UPDATING OF THE STORMWATER POLLUTION PREVENTION PLAN I. APPROVE CONTRACT WITH ULTIMATE SOFTWARE GROUP INC. FOR HRIS AND PAYROLL SYSTEM J. AWARD CONTRACT TO RJ MARCO CONSTRUCTION,INC. FOR CONSTRUCTION OF MAINTENANCE FACILITY OFFICES AND LOBBY REMODEL K. APPROVE PROCLAMATION DESIGNATING NOVEMBER 29 AS SMALL BUSINESS SATURDAY L. APPROVE CHANGE ORDER FOR BITUMINOUS ROADWAYS INC. FOR HOMEWARD HILLS PARKING LOT AND TRAIL RECONSTRUCTION PROJECT M. APPROVE THE FIRST AMENDMENT TO THE SUPERVALU LEASE N. APPROVE PARTNERSHIP AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT NO. 270, THE CITY OF MINNETONKA AND LOGIS REGARDING THE FIBER INFRASTRUCTURE BETWEEN EDEN PRAIRIE AND LOGIS IN GOLDEN VALLEY MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve Items A-N of the Consent Calendar. Motion carried 5-0. Tyra-Lukens noted Item VIII.K.to approve a proclamation designating November 29 as Small Business Saturday in order to help promote local businesses. IX. PUBLIC HEARINGS/MEETINGS A. GREEN ACRES PARKING LOT by Steven Schussler Green Acres LLC. Request for Planned Unit Development Concept Review Amendment on 2.68 acres; Planned Unit Development District Review with waivers on 2.68 acres; Zoning District Amendment within the Rural Zoning District on 2.68 acres; Site Plan Review Amendment on 2.68 acres and Conditional Use Permit Amendment on 2.68 acres. Location: 14150 Pioneer Trail (Resolution No. 2014-109 for PUD Concept Review; Ordinance No. 22-2014-PUD-3-2014 for PUD District Review with waivers and Zoning District Amendment within the Rural Zoning District, Resolution No. 2014-110 for Site Plan Review Amendment, and Resolution No. 2014-111 for Conditional Use Permit Amendment.) Getschow said this is a request for expansion of the parking area at the Green Acres Event Center. The current site provides 14 on-site parking stalls. The applicant utilizes off-site parking facilities and shuttle services to transport event attendees. The expansion of the parking area provides an additional 55 parking spaces and requires the relocation of an existing pond on site. The applicant is working with other agencies including Hennepin County and Metropolitan Airports Commission, and the Riley Purgatory Bluff Creek Watershed District to address all necessary issues related to the relocation of the pond. Waivers are requested to allow a gravel-surfaced parking lot, a parking setback of seven feet from the highway easement line, and no planting island in the parking area. The Planning Commission voted 6-0 to recommend approval at the October 13, 2014 meeting. Bob Erickson, Senior Executive for Welsh Companies, reviewed the proposal. He said a number of different alternatives were explored before they determined the best approach would be to fill in the stormwater management pond closest to Pioneer Trail. He said the 55 additional parking stalls are critically important to success of the event center. He noted Mr. Ellis was very effective in his role as point person with the various agencies involved in the project. Nelson asked if off-site parking will continue to be needed for large events. Mr. Erickson said they will continue to use the off-site parking that was originally approved. Tyra-Lukens said she has no problem with the variances requested. The gravel surface is in keeping with the historically significant barn. She asked if it would be possible to get screening in front of the parking along Pioneer Trail,possibly lilac bushes that would screen the parking but would not screen the barn. Mr. Erickson said they have agreed to work with staff on the City's approved landscaping plan. There were no comments from the audience. MOTION: Case moved, seconded by Nelson, to close the Public Hearing; to adopt Resolution No. 2014-109 for Planned Unit Development Concept Review on 2.68 acres; to approve first and second readings of Ordinance No. 22-2014-PUD-3-2014 for Planned Unit Development District Review with waivers, and Zoning District Amendment in the Rural Zoning District on 2.68 acres; to adopt Resolution No. 2014- 110 for Site Plan Review Amendment; and to adopt Resolution No. 2014-111 for Conditional Use Permit Amendment. Motion carried 5-0. Steven Schlusser, the proponent, thanked the Council Members for approving the project and noted the City of Eden Prairie is one of the most "can-do" cities with whom he has ever worked. X. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom, Case, Nelson, and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS A. SPECIAL ASSESSMENT— 11175 BLUESTEM LANE (Resolution No. 2014-112) Getschow said this item has been carried over from the list of miscellaneous special assessments approved at the last Council meeting. The public hearing was opened and closed at the last meeting, so the action tonight would be to act on the special assessment for 11175 Bluestem Lane. He said at the last meeting the Council asked the City Attorney and him to work with the property owner on a resolution for the assessment. There was quite a bit of discussion at the last meeting about several reports and analysis done on the property so there is a lot of background information in the Council packets. Rosow said following the last meeting staff engaged in discussions with the property owner. They also listened to Council Members' concerns about the special assessment and the questions asked at the meeting. He reviewed the history and process used to determine what could be done to stabilize the slope on the property. In their report of March 2012, Braun Engineering identified three key items that contributed to the slope conditions: the geology of the site; the presence of groundwater; and the topography and site conditions with a natural slope gradient of 2:1. The report also included the statement: "Scouring of the slope from the creek could also have contributed to slope instability by undercutting and removing support from soils higher up the slope." Based on that statement, the property owners allege that the liability of the slope failure should be borne by the City. Rosow said in 2013 the conditions were worse and staff retained Wenck Associates to report on the conditions. Their report was similar to the Braun report and identified six points that caused the slope instability. Their sixth point stated they found no evidence of slope movement at the creek; therefore they did not believe scour or erosion contributed to the movement. The City went through the process for the Council to declare this a hazard and order that it be repaired. The property owner did not object to the process. Wenck Engineering and Sunram Construction were retained to design, stabilize and restore the slope. Rosow said at the last meeting the property owners expressed surprise at the amount the costs had grown over the original estimate. He said on July 3, 2013 an email was sent to their attorney advising them of Sunram Construction's estimate that additional material was needed and the costs would increase by$90-100,000. The total cost of the project was $225,449.12. In discussions with the property owners' attorney after the last Council meeting, they offered to pay$95,000. City staff responded that the City would be willing to delete the administrative fee and interest costs from the assessment, bringing it down to about$197,000. Ellis said in 2007 the City hired Wenck Associates to prepare stream bank erosion surveys for portions of Purgatory Creek. The GIS records identified no signs of erosion near the vicinity of the Gallaghers property. Rosow said the staff recommendation is to adopt the special assessment of$225,449.12 payable at 4.85% interest over 15 years. The property owner has filed a written objection and an appeal may be done by filing with the City within 30 days of adoption by the City. The appeal would be filed ten days following that with the District Court. If an appeal is filed, we will be engaged in litigation over this. He believed the information presented will be supportive of the total amount of the assessment. Aho said the reports mentioned there had been a removal of trees by the property owner and asked if that was a purposeful removal. Rosow said it was not a removal by the City. The trees were beginning to tilt and the Gallaghers removed them. It was intended to prevent further damage. Aho asked about the distance from the creek to the owner's property line. Ellis replied it is about 30-40 feet from the creek bank to the City property line. Aho asked how much of the cost to do the restoration was done on the City property versus the owner's property. Ellis guessed roughly one-third of the rocks used to re- stabilize the slope were placed near the creek on the City's property. Tyra-Lukens asked if the City would have put in the rock in that area if not for the erosion up above the creek. Ellis replied there were no plans to install rock in that area because we saw no erosion at the creek. The rock was needed to build a base to re-stabilize the slope. Case expressed sadness there isn't a way to come to middle ground. The sides are so far apart that it will go to the court at that level. He believed Mr. Rosow is recommending we go to court and let them decide the appropriate number. We benefited to some extent, so he was comfortable with taking off the administrative fee and interest portions; however, he did not want to shorten the hand of our City Attorney who has to represent us. He thought the fair number isn't possible right now because the sides are so far apart. Nelson said a new piece of information she heard tonight was that the full amount was known in the summer of 2013, so this didn't just come out of the blue in the last month or so. Even though she wasn't comfortable with the situation, she thought we need to let the courts take care of it. Aho said he would always try to avoid litigation because it costs both sides. He had hoped we could come to a resolution without litigation. It is difficult for us as a body to try to come up with an equitable solution in a public forum. Butcher Wickstrom was concerned about what the Council could really do with this potential legal situation. She was concerned about setting precedence so we must be careful in giving the opportunity to work something out. MOTION: Butcher Wickstrom moved, seconded by Case, to adopt Resolution No. 2014- 112 approving a special assessment against 11157 Bluestem Lane. The property owner and his attorney asked to speak to the Council. Rosow said this is not an opportunity to formally reopen the public hearing, but the Council could agree to hear comments. Council Members agreed to hear their comments. David Zoll, attorney representing Pat and Wendy Gallagher, said they were concerned that proceeding with litigation was not the way to reach a fair and equitable resolution. He said the Gallaghers agreed to the City coming onto their property to perform the work; however, after the work was underway they received an estimate of an extra $90,000 for additional rock for the re-stabilization. They did not know the total project cost until they received the notice of the special assessment. He said they made an initial settlement offer to open discussions. After their offer, the City offered to recommend an assessment of $197,000. The Gallaghers responded to that with an offer of$95,000 over 20 years, but did not receive a response to that offer. They offered$95,000, or about half the project cost, because a significant portion of the work was done on City property and benefits the City and neighboring properties. He said their offer of$95,000 demonstrates they are here in good faith and asked the City to give them additional time to talk to the engineers about the causation of the erosion. Rosow said Mr. Zoll described the sequencing of the negotiations correctly. The city's offer was to reduce the assessment, to reduce the interest from 4.85%to 2.85%, and to extend the term of the assessment to 20 years. He said it is not true that we did not respond to their offer of$95,000. Mr. Zoll was told the offer was not acceptable. The City declined to call in the engineers and have a conversation because we were getting into a litigation situation. Case said the Council does not do special assessments by splitting the difference. We have occasionally done things like reduce the interest or extend the term in order to soften the burden . We have never said we would split the difference so that the people of Eden Prairie would take half. We came through with our best offer and were generous in the ways we could lower the cost. He was pleased to hear there are alternative measures available and was optimistic the final number will be more amenable to the Gallaghers. Tyra-Lukens asked if the vote would be conditioned to continue to be worked out. Rosow replied it can continue to be worked out. A notice of appeal is required to start the court case. Hennepin County courts require alternative dispute resolution before going to trial. He firmly believed the reports tell us where the responsibility and cause lie in this case. Pat Gallagher, the property owner, said at the last meeting he suggested the Council Members walk down the path along the creek. Case replied the Council Members were advised against doing that. Mr. Gallagher said he recently put on waders and walked the creek to take pictures. There is significant erosion damage on every bend of the creek where the creek runs very fast. He said a few of his pictures show that 64 yards of the creek bank went down into the creek along with the trees. There is a lot of erosion at his neighbor's property three doors down and the City had to close the trail there. He noted that the senior engineer who did the Wenck report was the one who strongly suggested the trees be cut down. He said most of the companies that came out to look at how to stabilize the house said unless the City fixed the bottom of the slope it wouldn't matter how it was stabilized. He believed he and his wife have gone out of their way to collaborate with the City and they had to rely on what the City engineers told them. He asked that the City be fair with them because over the half the work that was done was on City property. He noted court costs for litigation would cost both parties $60-70,000 apiece. Aho commented that Council Members don't have the ability to separate the costs,but if we send it to the court system there is added cost to both sides. He asked if there was any advantage to giving another two-week period to make one more attempt at resolution. Rosow replied he didn't believe there is a reason to put off the vote tonight. There is a 30- day period before a notice of appeal must be filed. He noted he believed in mediation and has helped many cities and property owners resolve disputes. He believed it is very difficult for the City Council to negotiate at the table. The assessment should be adopted to get the process started; however, that does not stop us from further conversation. Case said he was somewhat comfortable with that. He asked if there is opportunity to have a voluntary mediation environment. He believed there is a sense that if the figure comes closer to the $197,000 we could save the cost of litigation for both sides. Rosow replied adoption of the resolution does not automatically send it into a legal situation. There is time for further conversations after the resolution is adopted, and he was committed to having those conversations. We would be able to enter into mediation on a voluntary basis even before a court ordered us to do that. However, it would be better from the City's point of view for the Council to have taken a position the mediator could understand by adopting the resolution. Mediation is a non-binding process. Any proposal coming out of mediation can be accepted or rejected by the Gallaghers and also by the City Council. Nelson said she would like to see mediation. Because this situation is setting precedent, she would want to be fair to prior and future residents that have had or will have assessments. VOTE ON THE MOTION: Motion carried 5-0. XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS A. BOARD OF APPEAL & EQUALIZATION. Getschow said the Board of Appeal and Equalization meets two times a year to deal with property valuations and appeals of property valuations. The City Council has appointed members to that board since 1992. The board members are citizen volunteers who have active careers and extensive experience in the real estate market. The action tonight is to appoint three members of the Board for the period of March 1 through May 31, 2015, or until the Board completes its work. MOTION: Case moved, seconded by Nelson, to appoint to the Board of Appeal and Equalization Lyndon Moquist, Annette O'Connor, and Todd L. Walker for the period of March 1, 2015 through May 31, 2015, or until the Board of Appeal and Equalization completes its work. Motion carried 5-0. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Eden Prairie Pedestrian and Bicycle Plan Ellis distributed copies of the final draft of the Pedestrian and Bicycle Plan for the City of Eden Prairie. This was started in 2012 and 2013 as part of the City Council's goal-setting sessions for the next 10-15 years. Staff tried to find grant money to help fund the plan. The City was awarded a Hennepin County Community Transformation Grant through the Centers for Disease Control to develop the plan. Community Design Group has been assisting the city on this effort. A community engagement effort began in April 2014 to see what potential users would like to see. About forty people attended an open house and listening sessions were held with several focus groups. Staff created an internal working group and developed an interactive website. Over 160 people completed an online survey on the website and they obtained a lot of information from that. They analyzed existing conditions and determined a lot of key destinations were located around the Major Center Area. All of the information gathered began to generate recommendations. There were four key recommendations: a map of the City to focus on reconstructing trails, sidewalks and roadways that provide connectivity; on-road bicycle lanes on certain roadways that provide connectivity; paving and improvements of certain key trails and roads; and busy intersection/crossing improvements. He reviewed the suggested approaches that could be used to implement the plan. He said the plan has been recommended for adoption by the Planning Commission and Parks, Recreation and Natural Resources Commission. He plans to come back to the Council on December 2 to ask for approval. He noted the plan opens up a lot of opportunities for grants. Nelson commented it looks like a good program. It fills in the holes in the existing system and also looks at safety. Referring to Page 121 of the plan, she said she would like to include something about large senior housing facilities and other very dense housing situations. Aho said it is a very comprehensive plan and he was very pleased at the product. It will go a long way to help plan for the future. Tyra-Lukens said the report is very thorough and she was happy with all the outreach to the community. She asked how the report will be used. Ellis said this is a document that will get a lot of use. It will be used any time there is a major development project or a grant opportunity. On December 2 staff will bring a request to approve a resolution of support for a "Safe Routes to School" grant. He said the ten-year capital improvement plan has funding and this plan would guide where those funds would be used. Butcher Wickstrom said this is a very important piece both for our present and for our future. It outlines what we need to be doing to be a healthy community. She would like to see something more proactive. Grants are great but it would be good to see if there are any other funding resources we could put towards the plan in a prioritized way. She suggested we might use the new green development to demonstrate healthy ways to assist our residents. Ellis said the plan has good connectivity now along Eden Prairie Road and there are recommendations for Scenic Heights Drive to have bike lanes installed. There are a lot of things within the green neighborhood that would tie into the complete streets program. Butcher Wickstrom asked if it is safe to cross Eden Prairie Road at that intersection. Ellis said there is a traffic signal with pedestrian push buttons but staff could look more at that intersection. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY 1. First Reading of Ordinance Amending City Code Section 5.35, Prohibiting Sampling of Tobacco-Related Products Rosow said in February the City Council approved the first reading of an ordinance requiring a tobacco license for the retail sales of e cigarettes and of an ordinance prohibiting the use of cigarettes in all locations in which the Minnesota Clean Indoor Air Act and the Eden Prairie Smokefree Air Ordinance of 2002 prohibit the smoking of tobacco. The Council also adopted a one-year moratorium on hookah lounges, e cigarettes. and related lounges. Tonight the proposed ordinance would prohibit sampling of tobacco-related products in any establishment with a tobacco retail license and would add cigarettes to the definition of tobacco-related products. Case said he brought this issue forward in February and since then it has been looked at across the nation. He noted he had no problem going with the first of the four options outlined in the City Attorney's memo of November 18. MOTION: Case moved, seconded by Nelson, to approve first reading of an ordinance amending City Code Section 5.35,prohibiting the sampling of tobacco-related products. Motion carried 5-0. XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:55 PM. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A. Christy Weigel, Clerk's License Application List Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Motion: Approve the licenses listed below Raffle 2015 Renewal Licenses Organization: Rotary Club of Edina Morningside On-Sale and Sunday Liquor Place: Thunderbird Aviation 14091 Pioneer Trail Apple Minnesota LLC Date: January 24, 2015 DBA: Applebee's Neighborhood Grill & Bar Amendment to Liquor License Bearpath Golf& Country Club, Ltd Ptsp of MN 2AM Closing Permit- Renewal DBA: Bearpath Golf& Country Club Wadsworth Old Chicago Inc DBA: Old Chicago Bent Creek Golf Club, Inc DBA: Bent Creek Golf Club Amendment to Liquor License- Change Biaggi's Ristorante Italiano, LLC from On-Sale & Sunday Liquor to On- DBA: Biaggi's Ristorante Italian Sale Wine with Strong Beer & 3.2 Beer Anderson Franchise Investments, Inc Leiserv, Inc DBA: People's Organic Coffee &Wine Cafe DBA: Brunswick Zone—Eden Prairie Sawatdee of Eden Prairie L.L.C. BUCA Restaurants 2, Inc DBA: Sawatdee DBA: BUCA di BEPPO Campiello, LLC Amendment to Liquor License- Change DBA: Campiello from On-Sale 3.2 Beer to On-Sale Wine with Strong Beer & 3.2 Beer Last Call Operating Co II., Inc Davanni's, Inc DBA: Champps Americana DBA: Davanni's Pizza&Hot Hoagies Courtyard Management Corporation Amendment to Liquor License— Change DBA: Courtyard By Marriott in Licensee Name due to LLC Amendment PBEP-SANDERS LLC Don Pablo's Operating LLC (Formerly: IESANDERS LLC) DBA: Don Pablo's Grille Mexicana DBA: Panino Brothers - 1 - Clerk's License List Page 2 TA, Inc DBA: The Garden Room of Eden Prairie DBA: Great Mandarin Wildfire Eden Prairie, LLC Purple Star, Inc DBA: Wildfire DBA: Green Mill of Eden Prairie Pars Food Services, Inc Summit Hotel TRS 062, LLC DBA: Woody's Grille DBA: Hilton Garden Inn Noble UHY Minneapolis Op Co LLC On-Sale Wine with Strong Beer & 3.2 Beer DBA: Hyatt Place Minneapolis Eden Prairie Mansfelder4, Inc Eden Prairie Jakes, Inc DBA: Beanie's Kitchen DBA: Jake's City Grille Chipotle Mexican Grill of Colorado, LLC JJ's Coffee Co. LLC DBA: Chipotle Mexican Grill#338 DBA: JJ's Coffee Co &Wine Bar Detello's, Inc Kona Sushi, Inc. DBA: Detello's Pizza&Pasta DBA: Kona Grill Puregrace LLC Wadsworth Old Chicago, Inc DBA: Dunn Bros Coffee DBA: Old Chicago D & D of Minnesota, Inc Olympic Hills Corporation DBA: Famous Dave's DBA: Olympic Hills Golf Club India Palace New, Inc Osaka EP, Inc DBA: India Palace DBA: Osaka INDIA SPICE HOUSE LLC The Tap House Restaurant Group LLC DBA: india spice house DBA: Prairie Tap House Lions Tap, Inc LTF Club Operations Company, Inc DBA: Lions Tap DBA: RARE The Noodle Shop Co., --Colorado, Inc Redstone American Grill, Inc DBA: Noodles & Company DBA: Redstone American Grill Pei Wei Asian Diner, Inc RT Minneapolis Franchise, LLC DBA: Pei Wei Asian Diner DBA: Ruby Tuesday Civitali Restaurant Corporation Tavern 4 & 5 LLC DBA: Punch Neapolitan Pizza DBA: Tavern 4 & 5 Red Moon Chinese Café, Inc Epicurean Artists Todd An Torn DBA: Red Moon Chinese Café Clerk's License List Page 3 DBA: SuperAmerica#4441 Tempus Fugit LLC DBA: Red's Savoy Pizza KA—C Inc DBA: Valley View BP Smashburger Acquisition—Minneapolis LLC DBA: Smashburger Cigarette & Tobacco Products VNAM Restaurant Inc. DBA: VNAM Restaurant Anderson Oil Marketing Inc DBA: Anderson Market On-Sale Club KO-B, INC DBA: Aztec BP Eden Prairie Lions Club, Inc DBA: Eden Prairie Lions Club Bearpath Golf& Country Club, Ltd Ptsp of MN DBA: Bearpath Golf& Country Club 3.2 Beer On-Sale Bent Creek Golf Club, Inc DBA: Bent Creek Golf Club AMK Research Services LLC DBA: Inside Edge Golf Bobby& Steve's Auto World Eden Prairie, LLP DBA: Bobby& Steve's Auto World Eden Prairie CSM RI Eden Prairie, LLC DBA: Residence Inn by Marriott Colonial Auto Inc Minneapolis Southwest DBA: BP Amoco Jerry's Enterprises, Inc 3.2 Beer Off-Sale DBA: Cub Foods Eden Prairie Bobby& Steve's Auto World Eden Prairie, LLP Grand St. Paul CVS, LLC DBA: Bobby& Steve's Auto World Eden DBA: CVS/pharmacy#3562 Prairie Luxus Corporation Jerry's Enterprises, Inc DBA: Eden Prairie Gas & Wash DBA: Cub Foods HOLIDAY STATIONSTORES, INC Jerry's Enterprises, Inc DBA: Holiday Stationstore#343 DBA: Jerry's Foods HOLIDAY STATIONSTORES, INC Northern Tier Retail LLC DBA: Holiday Stationstore#386 DBA: SuperAmerica#4159 HOLIDAY STATIONSTORES, INC Northern Tier Retail LLC DBA: Holiday Stationstore#402 DBA: SuperAmerica#4269 KO-B, Inc Northern Tier Retail LLC DBA: Hwy 5 BP Clerk's License List Page 4 Jerry's Enterprises, Inc DBA: Jerry's Foods Eden Prairie Olympic Hills Corporation DBA: Olympic Hills Golf Club Snacks &Drinks DBA: Snacks &Drinks Northern Tier Retail LLC DBA: SuperAmerica#4159 Northern Tier Retail LLC DBA: SuperAmerica#4269 Northern Tier Retail LLC DBA: SuperAmerica#4441 KA—C Inc DBA: Valley View BP Walgreen Co. DBA: Walgreens#05080 Walgreen Co. DBA: Walgreens#06280 Walgreen Co. DBA: Walgreens#12044 Wal-Mart Stores, Inc DBA: Wal-Mart Store#1855 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Richard Rosow, City Attorney Second reading of an Ordinance prohibiting sampling of Tobacco-Related Products. Requested Action Move to:Approve second reading of an ordinance prohibiting sampling of tobacco-related products. Synopsis This is the second reading of an ordinance which prohibits sampling of tobacco-related products in any establishment with a tobacco retail license and adds cigarettes to the definition of tobacco-related products. Background Information The first reading for the ordinance was on November 18, 2014. Attachment Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2014 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE SECTION 5.35 AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 5.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 5, Section 5.35, Subd. 2 D is hereby amended by adding the word "cigarettes,"before the word"cigars" in line 4 and deleting the following phrase "; but does not include cigarettes as defined in this section" from line 7. Section 2. City Code Chapter 5, Section 5.35, Subd. 5 is hereby amended by deleting the title "Prohibited Sales" and replacing it with the title "Prohibited Acts". Section 3. City Code Chapter 5, Section 5.35, Subd. 5 is hereby amended by inserting D as follows: D. Smoking for the purposes of sampling tobacco-related products is prohibited. It shall be unlawful for any person to light, inhale, or exhale tobacco-related products within the indoor area of any establishment licensed under this Section, or for any person to allow the same. Section 4. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 5.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety,by reference, as though repeated verbatim herein. Section 5. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 18th day of November, 2014, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the 2nd day of December, 2014. Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor Published in the Eden Prairie News on the day of , 2014. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: Purchase of police ITEM NO.: VIII.C. Chief Reynolds, Police video and audio system Department Requested Action Motion to: Award contract for the purchase of a police video and audio system to WatchGuard Video. Synopsis The Police Department is requesting the approval of a contract for the purchase of a video and audio surveillance system with WatchGuard Video out of Allen, TX. The system includes software to operate fully integrated video and audio surveillance in the station and squad cars, a server and related hardware, and the installation of cameras in squad cars and interview rooms. The interview and booking rooms will be funded by funds previously budgeted by the Police Department for this project. The squad cameras and server will be funded by the DWI Forfeiture Fund, in accordance with spending guidelines for the fund. The fund's primary purpose is to assist in the detection and apprehension of impaired drivers. Background A user group was established within the police department in the fall of 2013. Members of the team included frontline patrol officers, supervisors and records/evidence technicians. The team looked at several different camera systems being used across Minnesota and the surrounding states. Site visits, vendor demonstrations and initial ratings led to the pilot testing of two different systems. In September 2014, a Request for Proposals was issued for the EPPD video and audio recording systems. Three proposals were received and scored by the committee. Further demonstrations followed by the two top rated vendors. Final scoring showed the top vendor to be WatchGuard Video, which also had the lowest price for the specifications requested. WatchGuard Video Company Profile: WatchGuard Video is the world's largest manufacturer of in-car video systems for law enforcement with 1 in 4 law enforcement digital in-car video systems sold in the US today being WatchGuard Video products. With approximately 5,000 different law enforcement agencies using WatchGuard as their digital in-car video solution, the company holds the largest market share of the digital in-car video industry. Attachments • Contract • Proposal CONTRACT SERVICES AND LICENSING AGREEMENT This Agreement ("Agreement") is made on the 2nd day of December, 2014, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Enforcement Video, LLC d.b.a. WatchGuard Video , a Texas Limited Liability Company (hereinafter "Contractor") whose business address is 415 Century Parkway, Allen, TX 75013. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision by Contractor of cameras for City squad cars, installation of the cameras, training, and software licensing all as set forth in the Specifications attached hereto and incorporated herein as Exhibit A and hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with Exhibit A. The terms of this Agreement shall take precedence over any provisions of the Contractor's proposal and/or general conditions. 2. Software License. a. License. The Contractor hereby grants the City and the City hereby accepts a perpetual, non-transferable and non-exclusive right to use the software described in Exhibit A ("Licensed Software") and related materials including User Reference Manuals, Reports Manuals, Installation Planning Guides, Installation Instructions, On-Line Help, and Sample Database with Tutorials. The City can make copies of the Licensed Software for safe keeping purposes. b. Warranties. i. Contractor warrants that it has the right to license the Licensed Software, and that there are no pending liens, claims, or encumbrances against the software. ii. Contractor warrants that the software shall conform to its specifications in Exhibit A, including, but not limited to, the Capabilities Summary, On-Line Help, Reports Manual, User Reference Manual, and Training Tutorials. Contractor warrants that the software is merchantable, in that it will properly install and operate according to the specifications herein. iii. Contractor warrants to the City that it is solvent, not in bankruptcy proceedings or receivership, nor is it engaged in any proceedings, which would have an adverse effect on its ability to perform its obligations under this Agreement. iv. Contractor warrants that there has been no violation of copyrights or patent rights in connection with the Licensed Software in this Agreement. Contractor shall indemnify and save harmless the City from any suit or proceeding brought against the City by reason of any such infringement or any wrongful use. Contractor will defend or settle any such claim, although the City shall be entitled to be independently represented by counsel of its own choice. 3. Effective Date. This Agreement shall become effective as of December 2, 2014 The cameras shall be installed and fully functional by March 31, 2015. All training shall be completed by March 31, 2015. 4. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A, b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor's personnel will contact the appropriate person (i_e. receptionist, maintenance personnel, security, etc,) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d_ Contractor's personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City's no smoking policies. e. Contractor must honor the City's request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. f_ When necessary, Contractor's personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. 5. City's ❑bligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. b. Provide restroom facilities as appropriate. 6. Compensation for Services. City agrees to pay the Contractor a fixed sum of $194,265.10, as full and complete payment for the labor, materials, services, and licenses rendered pursuant to this Agreement and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots. fires, acts of God, governmental actions. actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay Contractor will be entitled to payment for its reasonable additional charges, it any, due to the delay. 7. Method of Payment. a City shall pay Contractor the compensation set forth in paragraph 6 half upon shipment and half upon final completion of installation and training. Contractor shall prepare and submit to City two itemized invoices, one upon shipment and one upon completion of the Work. The invoices shall be paid in the same manner as other claims made to the City. 2 b. Claims. To receive any payment on the Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 8. Project Manager. The Contractor has designated Susanne Varner to Manage the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the designated manager without the approval of fhe City. 9. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 10. Condition and Inspection. All goods and other materials furnished under this Agreement shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Agreement. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor's expense_ 11.Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City's written acceptance of the Work. The City's rights under the Contractor's warranty are not the City's exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY'S REMEDY OR THE CONTRACTOR'S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public, The Contractor shall post bonds to secure the warranties. 3 12. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments due Contractor to insure the prompt and faithful performance of this Agreement by Contractor and to ensure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing Work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. 13 Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall nclude, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $1 ,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products — Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent Such insurance shall cover liability arising from premises, operations. independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. 4 d. Contractor shall maintain "stop gap" coverage if Contractor obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. e. All policies, except the Worker's Compensation Policy, shall name the "City of Eden Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13; and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent. f. All policies shall apply on a ''per project" basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies shall be primary and non-contributory_ i All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work_ k. It shall be Contractor's responsibility to pay any retention or deductible for the coverages required herein. I. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. m Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing_ n_ A copy of the Contractor's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor's Work. Upon request a copy of the Contractor's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's right to enforce the terms of Contractor's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the 5 City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i_e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run_ If a claim arises within the scope of the stated indemnity, the City may require Contractor to: 1. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 14. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 15. Termination. a. This Agreement may be terminated at any time by either party for breach or non- performance of any provision of this Agreement in accordance with the following. The party ("notifying party") who desires to terminate this Agreement for breach or non-performance of the other party ("notified party') shall give the notified party notice in writing of the notifying party's desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non- performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City's premises any and all of Contractor's equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, 6 the rights and obligations of each party resulting from this Agreement shall cease upon such termination_ Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective_ 16 Notice. Required notices to the Contractor shall be in writing, and shall be either hand- delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified mail at the following address: WatchGuard Video Attn: Jason Stuczynski 415 Century Parkway Allen, TX 75013 Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City by certified mail at the following address: City of Eden Prairie Attn: Sgt Matt Sackett 8080 Mitchell Road Eden Prairie, MN 55344 Notices shall be deemed effective on the date of receipt. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 17. Indeaendent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 18. Assignrnent Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 19. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 20. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in ail subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964. and the Americans with Disabilities Act of 1990 21. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 22_ Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case_ 23. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 24. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 25. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 26. Mediation. Each dispute, claim or controversy arising from or related to this Agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 27. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 29. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. 30. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof_ Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 31. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager 9 CONTRACTOR atea/J4 By: I Its: 10 Request for Proposals Due: October 14, 2014 at 4:00 p.m. WATCH- GU°A�RD DIGITAL IN - CAR VIDEO Proposal for EPPD Software for Video and Audio Recording City of Eden Prairie, Minnesota EDEN PRA#R I( Submitted by WatchGuard Video EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT • 'W+rrcH.►Guaxa ) AL Main men., i 944, 0 /Fr"%f Renew srarus 4 on., . I_____�J�)AeCwe Ahpr i 'Tnp Fes, AnAin .5„0„ Se,,,, - r . tie. a ly ) • i. Z ild.. rnn• . i i AL =, t ■ Ili A L o i Kyrie Endres,Proposal Manager 415 Century Parkway,Allen,TX 75013 (214)785-2608—Direct bids@watchguardvideo.com-Email 415 Century Parkway 4RE Price Proposal 'WATCH Allen,TX 75013 R tH JIP G D FI RED~ (800)605-6734 1 Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL IN CAR VIDEO Contract#: Agency Name: Eden Prairie Police Dept. IN-CAR PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $169,290.10 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: November 19,2014 4RE Base System and Options Quantity MSRP Direct Extended 4RE In-Car Camera System.Includes GPS,High definition Zero Sightline (720P)forward facing camera,Infrared color cabin camera,DVR, 4RE-200-GPS-ZSL integrated 200GB automotive grade hard drive,16GB USB removable 28 $ 5,450.00 $ 4,745.00 $ 132,860.00 thumb drive,cabin microphone,900 MHz Hi Fidelity wireless microphone,hardware&cabling,1 yr.warranty.Includes Evidence Library Express software. _ 4RE ELITE 'Upgrade to 4RE Elite. Adds support for up to 6 cameras. I 0 $ 300.00 $ 275.00 $ - 4RE Audio Expansion Upgrade to Audio Expansion.Adds support for dual HiFi Mics. 0 J $ 125.00 $ 100.00 $ - MOBILE APP I4RE Mobile App.Laptop interface software. 0 $ 85.00 $ 50.00 $ - 4RE Motorcycle System Quantity MSRP Direct Extended 4RE-64S GPS VTY 4RE Motorcycle Camera System.Includes GPS,Waterproof Display, 0 4RE-64S-GPS-HND Waterproof standard definition camera,DVR,integrated 64GB solid 0 state hard drive,16GB USB removable thumb drive,900 MHz Hi $ 5,830.00 $ 5,295.00 $ - 4RE-64S-GPS-HAR Fidelity wireless microphone,hardware&cabling and 1 yr.warranty. 0 4RE-64S-GPS-BMW Includes Evidence Library Express software. 0 Wireless Video Transfer and Networking Options Quantity MSRP Direct Extended 4RE-WRL-KIT-05C 4RE In-Car 802.11n Wireless Kit,5GHz(2.4GHz is available) 28 $ 345.00 $ 180.00 $ 5,040.00 HDW-ETH-SWT-001 4RE,Power Over Ethernet/Gigabit 4-port Switch -1 0 $ 180.00 $ 150.00 $ - Camera Configuration Options Quantity MSRP Direct Extended CAM-BST-102-NEW Infrared Color Cabin Camera,Additional 0 $ 220.00 $ 195.00 $ - WGA00485 Auxiliary Camera 0 $ 220.00 $ 195.00 I $ - Microphone Options Quantity MSRP Direct Extended DUAL MIC UPGRADE Dual Wireless Mics.Includes second wireless microphone kit. 0 $ 789.00 $ 699.00 $ - DESKTOP CHARGER Desktop Charging unit for Wireless Transmitter 0 $ 110.00 $ 99.00 $ - TRANSMITTER Wireless Transmitter(additional/replacement) 8 $ 385.00 $ 310.50 $ 2,484.00 In-Car Hardware Warranties 1st year is included with a new 4RE purchase. Quantity MSRP Direct Extended WAR-4RE-CAR-2ND 'Warranty,4RE,In-Car,2nd Year(Months 13-24) I 28 $ 155.00 $ 100.00 Included WAR-4RE-CAR-3RD Warranty,4RE,In-Car,3rd Year(Months 25-36) 28 1 $ 255.00 $ 200.00 Included WAR-4RE-CAR-4TH 'Warranty,4RE,In-Car,4th Year(Months 37-48) I 0 $ 380.00 $ 325.00 $ - WAR-4RE-CAR-5TH Warranty,4RE,In-Car,5th Year(Months 49-60) 0 1 $ 505.00 $ 450.00 $ - Software Protection Plan Create,amend or extend a Software Protection Plan Quantity MSRP Direct Extended SFW-MNT-ELB-2YR Software Protection,Evidence Library,2nd Year(per 4RE) 28 $ 110.00 $ 95.00 Included SFW-MNT-ELB-3YR Software Protection,Evidence Library,3rd Year(per 4RE) 28 I $ 110.00 $ 95.00 Included I SFW-MNT-ELB-4YR Software Protection,Evidence Library,4th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - SFW-MNT-ELB-5YR Software Protection,Evidence Library,5th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - 5 Year HW/SW I Discount for purchase of 5 year hardware and software warranty at 0 $ $ $ Warranty Discount L time of 4RE purchase. Watch Commander Live Video Streaming Application Quantity MSRP Direct Extended SFW-WCM-KIT-100 Watch Commander Live Video Streaming Application 0 $ 2,900.00 $ 2,500.00 SFW-WCM-LIC-FEE Watch Commander Annual License Fee,1st Year Months 1-12 0 $ 275.00 $ 250.00 SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,2nd Year(Months 13-24) I 0 $ 275.00 $ 250.00 SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,3rd Year Months 25-36 0 $ 275.00 $ 250.00 SFW-WCM-LIC-FEE Watch Commander Annual License Fee,4th Year Months 37-48 0 $ 275.00 $ 250.00 SFW-WCM-LIC-FEE Watch Commander Annual License Fee,5th Year Months 49-60 0 $ 275.00 $ 250.00 Miscellaneous Options and Accessories Quantity MSRP Direct Extended RADAR CABLE Radar Interface Cable(Stalker,Decatur Genesis I and II Select,Kustom 0 $ 85.00 $ 75.00 $ Eagle or Raptor,MPH Bee 3) Trade-In Trade-In Credit,if applicable 0 $ - $ - $ - CUSTOM 1 8 Place Hi-Fi Mic Gang Charger 1 $ 799.00 $ 719.10 $ 719.10 Total In-Car Hardware $ 141,103.10 Quote valid for 30 days 1 of 2 415 Century Parkway _ > 4RE Price Proposal Allen,TX 75013 ' r •. RT C H` .(800)605-6734 JIGtJFIRD Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL IN CAR V I DEO Contract#: Agency Name: Eden Prairie Police Dept. IN-CAR PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $169,290.10 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: November 19,2014 Evidence Library Server and Client Software Quantity MSRP Direct Extended KEY-ELB-SRV-300 'Evidence Library 3 Server Software 1 $ - $ 3,660.00 $ 3,660.00 SFW-ELB-CLI-300 Included Remote Client License Key,Evidence Library 3 5 $ 85.00 $ - $ - SFW-ELB-CLI-301 Additional Remote Client License Key,Evidence Library 3 15 $ 85.00 $ 60.00 $ 900.00 SFW-SQL-CAL-R25 Additional Software CALs,SQL Server 2008 R2,5 CAL Pack 3 $ 460.00 $ 369.00 $ 1,107.00 SFW-SQL-CAL-R21 Additional Software CAL,SQL Server 2008 R2,1 CAL Pack 0 $ 100.00 $ 90.00 $ - Server Hardware and Software Quantity MSRP Direct Extended 3U Rack Mount 16 SATA Drive Server,Intel Xeon E5-2620 2.0GHz 6- HDW-4RE-SRV-201 Core,32GB RAM,2x128GB SSD 6GB/S MLC drives(boot)3x500GB SATA 7,200 RPM drives(sql),Windows Server 2008 R2 64-bit,SQL Medium to Large sized Server 2008 R2(5CAL),3-Year full service(on-site or reimbursed) 1 $ 8,820.00 $ 7,935.00 $ 7,935.00 agency. warranty. 16-35 concurrent cars. This server system does NOT include supporting equipment like keyboards,network switches,monitor,etc. Video Storage Drives will be added to server and/or JBOD Quantity MSRP Direct Extended HDW-4RE-HDD-4TB 4TB Hard Drives,Server Class,7,200 rpm,64MB Cache 13 $ 555.00 $ 490.00 $ 6,370.00 HDW-4RE-JBD-000 Optional JBOD Enclosure 0 —1 $ - $ - $ - HDW-4RE-RBT-DVD Primera Bravo 4101 DVD±/CD-R,100 Disc Capacity 1 $ 3,495.00 $ 2,995.00 $ 2,995.00 Back Office Hardware Extended Warranties Quantity MSRP Direct Extended WAR-SRV-RCK-SYR Warranty,Rack Server,Full Service On Site,5-Year(Months 37-60) 1 $ 1,470.00 $ 1,175.00 $ 1,175.00 WGW00138 3ri era Bravo 4101 DVD Robot 2 Year Extended Warranty(months 12 1 $ 995.00 $ 795.00 $ 795.00 Wireless Access Points Quantity MSRP Direct Extended WAP-BLD-245-001 Wi-Fi Access Point,802.11n,2.4/5GHz,Digital Steering 0 $ 3,270.00 $ 2,955.00 $ - WAP-KIT-05G-001 WiFi Access Point Kit,802.11n,5GHz,Omni-Directional 0 $ 455.00 $ 405.00 $ - WAP-BLD-05G-001 Wi-Fi Access Point,802.11n,5GHz,Sector Antenna 3 $ 285.00 $ 250.00 $ 750.00 Total IT Hardware and Software $ 25,687.00 WatchGuard Video Technical Services Quantity MSRP Direct Extended SVC-4RE-INS-100 4RE System Installation,In-Car(Per Unit Charge) 0 Quote Quote $ - SVC-4RE-INS-101 4REm System Installation,Motorcycle(Per Unit Charge) 0 Quote Quote $ - SVC-VID-REM-100 Video System Removal(Per Unit Charge) 0 Quote Quote $ - SVC-4RE-ONS-400 4RE System Setup,Configuration,Testing and Training 1 $ 2,780.00 $ 2,500.00 $ 2,500.00 (Quantity represents number of sites) SVC-WGV-ONS-300 Access Point installations including cable runs 0 $ 1,100.00 $ 1,000.00 $ - (Work may be performed by a sub-contractor) Total Technical Services $ 2,500.00 Manual Adjustments Description: $ - Applicable taxes may apply and are not necessarily accounted for on this Subtotal: $ 169,290.10 estimate. Contact WatchGuard Video for a revised estimate. UPS Ground Shipping: $ - Notes: ESTIMATE VALID FOR 90 DAYS Taxes: 0.0% $ - TOTAL: $ 169,290.10 Financing •Includes applicable warranty coverage Payments 3-Year 4-Year 5-Year Estimate Only •You take ownership immediately.Fully paid off at end of term Monthly $ 5,332 $ 4,269 $ 3,706 Call for Detailed Quote •For a detailed quote,call WatchGuard to determine final project Quarterly $ 15,938 $ 12,766 $ 11,083 price,approximate date of first payment,desired financing term,and Semi-Annual $ 31,708 $ 25,398 $ 22,050 Within Texas basic agency information Annual $ 62,757 $ 50,282 $ 43,655 Quote valid for 30 days 2 of 2 — 415 Century Parkway 4RE Price Proposal 'WATCH Allen,TX 75013 R tH JIP G D FI RED~ (800)605-6734 1 Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL IN C A R V i Li E 0 Contract#: Agency Name: Eden Prairie Police Dept. INTERVIEW ROOM PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $24,975.00 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: November 18,2014 4RE Base System and Options Quantity MSRP Direct Extended 4RE Interview Room Camera System.Includes dome camera, microphone,DVR,integrated 200GB automotive grade hard drive, 4RE-200-DOM-INT 16GB USB removable thumb drive,desktop stand&cabling,1 yr. 5 $ 5,675.00 $ 4,995.00 $ 24,975.00 warranty and remote viewing software. Price does not include installation. _ 4RE ELITE 'Upgrade to 4RE Elite. Adds support for up to 6 cameras. I 0 $ 300.00 $ 275.00 $ - 4RE Audio Expansion Upgrade to Audio Expansion.Adds support for dual HiFi Mics. 0 _1 125.00 I $ 100.00 $ - MOBILE APP I4RE Mobile App.Laptop interface software. 0 $ 85.00 $ 50.00 $ - 4RE Motorcycle System Quantity MSRP Direct Extended 4RE-64S GPS VTY 4RE Motorcycle Camera System.Includes GPS,Waterproof Display, 0 4RE-64S-GPS-HND Waterproof standard definition camera,DVR,integrated 64GB solid 0 state hard drive,16GB USB removable thumb drive,900 MHz Hi $ 5,830.00 $ 5,295.00 $ - 4RE-64S-GPS-HAR Fidelity wireless microphone,hardware&cabling and 1 yr.warranty. 0 4RE-64S-GPS-BMW Includes Evidence Library Express software. 0 Wireless Video Transfer and Networking Options Quantity MSRP Direct Extended 4RE-WRL-KIT-05C 4RE In-Car 802.11n Wireless Kit,5GHz(2.4GHz is available) 0 $ 345.00 $ 200.00 $ - HDW-ETH-SWT-001 4RE,Power Over Ethernet/Gigabit 4-port Switch -{ 0 $ 180.00 $ 150.00 $ - Camera Configuration Options Quantity MSRP Direct Extended CAM-BST-102-NEW Infrared Color Cabin Camera,Additional 0 _ $ 220.00 $ 195.00 $ - WGA00485 Auxiliary Camera 0 $ 220.00 $ 195.00 I $ - Microphone Options Quantity MSRP Direct Extended DUAL MIC UPGRADE Dual Wireless Mics.Includes second wireless microphone kit. 0 $ 789.00 $ 699.00 $ - DESKTOP CHARGER Desktop Charging unit for Wireless Transmitter 0 $ 110.00 $ 99.00 $ - TRANSMITTER Wireless Transmitter(additional/replacement) 0 $ 385.00 $ 345.00 $ - In-Car Hardware Warranties 1st year is included with a new 4RE purchase. Quantity MSRP Direct Extended WAR-4RE-CAR-2ND Warranty,4RE,In-Car,2nd Year(Months 13-24) I 5 $ 155.00 $ 100.00 Included WAR-4RE-CAR-3RD Warranty,4RE,In-Car,3rd Year(Months 25-36) 5 1 $ 255.00 $ 200.00 Included WAR-4RE-CAR-4TH 'Warranty,4RE,In-Car,4th Year(Months 37-48) I 0 $ 380.00 $ 325.00 $ - WAR-4RE-CAR-5TH Warranty,4RE,In-Car,5th Year(Months 49-60) J I $ 505.00 $ 450.00 $ - Software Protection Plan Create,amend or extend a Software Protection Plan Quantity MSRP Direct Extended SFW-MNT-ELB-2YR Software Protection,Evidence Library,2nd Year(per 4RE) 5 I $ 110.00 $ 95.00 Included SFW-MNT-ELB-3YR Software Protection,Evidence Library,3rd Year(per 4RE) 5 I $ 110.00 $ 95.00 Included I SFW-MNT-ELB-4YR Software Protection,Evidence Library,4th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - SFW-MNT-ELB-5YR Software Protection,Evidence Library,5th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - 5 Year HW/SW I Discount for purchase of 5 year hardware and software warranty at 0 $ $ $ Warranty Discount L time of 4RE purchase. Watch Commander Live Video Streaming Application Quantity MSRP Direct Extended SFW-WCM-KIT-100 Watch Commander Live Video Streaming Application 1 $ 2,900.00] $ 2,500.00 _ Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,1st Year Months 1-12) 5 $ 275.001 $ 250.00 Included SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,2nd Year(Months 13-24) I 5 $ 275.00 I $ 250.00 Included SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,3rd Year Months 25-36 5 $ 275.00 I $ 250.00 Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,4th Year Months 37-48 5 $ 275.00J $ 250.00 _ Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,5th Year Months 49-60 5 $ 275.001 $ 250.00 Included Miscellaneous Options and Accessories Quantity MSRP Direct Extended RADAR CABLE Radar Interface Cable(Stalker,Decatur Genesis I and II Select,Kustom 0 $ 85.00 $ 75.00 $ Eagle or Raptor,MPH Bee 3) Trade-In Trade-In Credit,if applicable 0 $ - $ - $ - CUSTOM 1 Used for additional items,offers or discounts 0 $ - $ - $ - Total In-Car Hardware $ 24,975.00 Quote valid for 30 days 1 of 2 415 Century Parkway 4RE Price Proposal Allen,TX 75013 �vy� R5 tH f G •CM'R ID (800)605-6734 Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL IN - CA R V 1 ❑ E 0 Contract#: Agency Name: Eden Prairie Police Dept. INTERVIEW ROOM PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $24,975.00 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: _ November 18,2014 Evidence Library Server and Client Software Quantity MSRP Direct Extended KEY-ELB-SRV-300 Evidence Library 3 Server Software 1 $ - $ 1,475.00 Included SFW-ELB-CLI-300 Included Remote Client License Key,Evidence Library 3 0 $ 85.00 $ - $ - SFW-ELB-CLI-301 Additional Remote Client License Key,Evidence Library 3 0 $ 85.00 $ 75.00 $ - SFW-SQL-CAL-R25 Additional Software CALs,SQL Server 2008 R2,5 CAL Pack 0 $ 460.00 $ 410.00 $ - SFW-SQL-CAL-R21 Additional Software CAL,SQL Server 2008 R2,1 CAL Pack 0 $ 100.00 $ 90.00 $ - Server Hardware and Software Quantity MSRP Direct Extended HDW-4RE-SRV-001 Tower Server,Intel i7 3.40 GHz,8GB RAM,4x2TB SATA 7,200 RPM drives,SIB usable video storage,Windows 7 Pro 64-bit,SQL Server Small agency. 2008 R2(1CAL),3-Year full service(on-site or reimbursed)warranty. 0 $ 3,880.00 $ 3,490.00 $ - 1-5 concurrent cars. STB usable video storage. This server includes tower,keyboard,monitor with built in speakers and mouse. Video Storage Drives will be added to server and/or180D Quantity MSRP Direct Extended HDW-4RE-HDD-4TB 4TB Hard Drives,Server Class,7,200 rpm,64MB Cache 0 $ 555.00 $ 490.00 $ - HDW-4RE-JBD-000 Optional JBOD Enclosure 0 $ - $ - $ - HDW-4RE-RBT-000 Optional DVD Robot 0 $ - $ - $ - Wireless Access Points Quantity MSRP Direct Extended WAP-BLD-245-001 Wi-Fi Access Point,802.11n,2.4/5GHz,Digital Steering 0 $ 3,270.00 $ 2,955.00 $ - WAP-KIT-05G-001 WiFi Access Point Kit,802.11n,5GHz,Omni-Directional 0 $ 455.00 $ 405.00 $ - WAP-BLD-05G-001 Wi-Fi Access Point,802.11n,5GHz,Sector Antenna 0 $ 285.00 $ 250.00 $ - Total IT Hardware and Software $ - WatchGuard Video Technical Services Quantity MSRP _ Direct Extended SVC-4RE-INS-100 4RE System Installation,In-Car(Per Unit Charge) 0 Quote Quote $ - SVC-4RE-INS-101 4REm System Installation,Motorcycle(Per Unit Charge) 0 Quote Quote $ - SVC-VID-REM-100 Video System Removal(Per Unit Charge) 0 Quote Quote $ - 4RE System Setup,Configuration,Testing and Training SVC-4RE-000-000 0 $ - $ - $ - (Performed by WatchGuard Technical Services if selected) Access Point installations including cable runs SVC-WGV-ONS-300 0 $ 1,100.00 $ 1,000.00 $ - (Work may be performed by a sub-contractor) Total Technical Services $ - Manual Adjustments Description: $ - Applicable taxes may apply and are not necessarily accounted for on this Subtotal: $ 24,975.00 estimate. Contact WatchGuard Video for a revised estimate. UPS Ground Shipping: $ - Notes: ESTIMATE VALID FOR 90 DAYS Taxes: 0.0% $ - TOTAL: $ 24,975.00 Financing •Includes applicable warranty coverage Payments 3-Year 4-Year 5-Year Estimate Only •You take ownership immediately.Fully paid off at end of term Monthly $ 802 $ 650 $ 572 Call for Detailed Quote •For a detailed quote,call WatchGuard to determine final project Quarterly $ 2,395 $ 1,942 $ 1,709 price,approximate date of first payment,desired financing term,and Semi-Annual $ 4,762 $ 3,860 $ 3,398 Within Texas basic agency information Annual $ 9,415 $ 7,633 $ 6,719 Quote valid for 30 days 2 of 2 415 Century Parkway 4RE Price Proposal Allen,TX 75013 'WATCH F�MCIFI R DW (800)605-6734 Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL I P: r r? v I Li l e Contract 8: Agency Name: Eden Prairie Police Dept. I LIVE VIDEO STREAMING PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $11,200.00 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: November 18,2014 4RE Base System and Options Quantity MSRP Direct Extended 4RE In-Car Camera System.Includes GPS,High definition Zero Sightline (720P)forward facing camera,Infrared color cabin camera,DVR, 4RE-200-GPS-ZSL integrated 200GB automotive grade hard drive,16GB USB removable 0 $ 5,450.00 $ 4,745.00 $ thumb drive,cabin microphone,900 MHz Hi Fidelity wireless microphone,hardware&cabling,1 yr.warranty.Includes Evidence Library Express software. _ 4RE ELITE 'Upgrade to 4RE Elite. Adds support for up to 6 cameras. I 0 $ 300.00 $ 275.00 $ - 4RE Audio Expansion Upgrade to Audio Expansion.Adds support for dual HiFi Mics. 0 _1 [T 125.00 I $ 100.00 $ - MOBILE APP I4RE Mobile App.Laptop interface software. 0 $ 85.00 $ 50.00 $ - 4RE Motorcycle System Quantity MSRP Direct Extended 4RE-64S GPS VTY 4RE Motorcycle Camera System.Includes GPS,Waterproof Display, 0 4RE-64S-GPS-HND Waterproof standard definition camera,DVR,integrated 64GB solid 0 state hard drive,16GB USB removable thumb drive,900 MHz Hi $ 5,830.00 $ 5,295.00 $ - 4RE-64S-GPS-HAR Fidelity wireless microphone,hardware&cabling and 1 yr.warranty. 0 4RE-64S-GPS-BMW Includes Evidence Library Express software. 0 Wireless Video Transfer and Networking Options Quantity MSRP Direct Extended 4RE-WRL-KIT-05C 4RE In-Car 802.11n Wireless Kit,5GHz(2.4GHz is available) 0 $ 345.00 $ 180.00 $ - HDW-ETH-SWT-001 4RE,Power Over Ethernet/Gigabit 4-port Switch -{ 28 $ 180.00 $ 150.00 $ 4,200.00 Camera Configuration Options Quantity MSRP Direct Extended CAM-BST-102-NEW Infrared Color Cabin Camera,Additional 0 $ 220.00 $ 195.00 $ - WGA00485 Auxiliary Camera 0 $ 220.00 $ 195.00 I $ - Microphone Options Quantity MSRP Direct Extended DUAL MIC UPGRADE Dual Wireless Mics.Includes second wireless microphone kit. 0 $ 789.00 $ 699.00 $ - DESKTOP CHARGER Desktop Charging unit for Wireless Transmitter 0 $ 110.00 $ 99.00 $ - TRANSMITTER Wireless Transmitter(additional/replacement) 0 $ 385.00 $ 310.50 $ - In-Car Hardware Warranties 1st year is included with a new 4RE purchase. Quantity MSRP Direct Extended WAR-4RE-CAR-2ND 'Warranty,4RE,In-Car,2nd Year(Months 13-24) 0 $ 155.00 $ 100.00 $ - WAR-4RE-CAR-3RD Warranty,4RE,In-Car,3rd Year(Months 25-36) 0 7 $ 255.00 $ 200.00 $ - WAR-4RE-CAR-4TH 'Warranty,4RE,In-Car,4th Year(Months 37-48) I 0 $ 380.00 $ 325.00 $ - WAR-4RE-CAR-5TH Warranty,4RE,In-Car,5th Year(Months 49-60) 0 1 _$ 505.00 I $ 450.00 _$ - Software Protection Plan Create,amend or extend a Software Protection Plan Quantity MSRP Direct Extended SFW-MNT-ELB-2YR Software Protection,Evidence Library,2nd Year(per 4RE) 0 $ 110.00 $ 95.00 $ - SFW-MNT-ELB-3YR Software Protection,Evidence Library,3rd Year(per 4RE) 0 I $ 110.00 $ 95.00 $ - I SFW-MNT-ELB-4YR Software Protection,Evidence Library,4th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - SFW-MNT-ELB-5YR Software Protection,Evidence Library,5th Year(per 4RE) 0 $ 110.00 $ 95.00 $ - 5 Year HW/SW I Discount for purchase of 5 year hardware and software warranty at 0 $ $ $ Warranty Discount L time of 4RE purchase. Watch Commander Live Video Streaming Application Quantity MSRP Direct Extended SFW-WCM-KIT-100 Watch Commander Live Video Streaming Application 1 $ 2,900.00 I $ 2,500.00 Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,1st Year Months 1-12 28 $ 275.00_1 $ 250.00 _$ 7,000.00 SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,2nd Year(Months 13-24) I 28 $ 275.00 I $ 250.00 Included SFW-WCM-LIC-FEE (Watch Commander Annual License Fee,3rd Year Months 25-36 28 $ 275.00 I $ 250.00 Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,4th Year Months 37-48 28 $ 275.00 I $ 250.00 Included SFW-WCM-LIC-FEE Watch Commander Annual License Fee,5th Year Months 49-60 28 $ 275.00 I $ 250.00 Included Miscellaneous Options and Accessories Quantity MSRP Direct Extended RADAR CABLE Radar Interface Cable(Stalker,Decatur Genesis I and II Select,Kustom 0 $ 85.00 $ 75.00 $ Eagle or Raptor,MPH Bee 3) Trade-In Trade-In Credit,if applicable 0 $ - $ - $ - CUSTOM 1 8 Place Hi-Fi Mic Gang Charger 0 $ 799.00 $ 719.10 $ - Total In-Car Hardware $ 11,200.00 Quote valid for 30 days 1 of 2 415 Century Parkway 4RE Price Proposal Allen,TX75013 . R5 tH f GDFIR�D~ (800)605-6734 Provided By: Steve Doble 612-306-8241 www.watchguardvideo.com DIGITAL IN - CA R V 1 ❑ E CI Contract#: Agency Name: Eden Prairie Police Dept. LIVE VIDEO STREAMING PROJECT TOTAL Contact Person: Sgt.Matt Sackett(msackett@edenprairie.org) $11,200.00 Address: 8080 Mitchell Rd. Address: Eden Prairie,MN 55344 Date: _ November 18,2014 Evidence Library Server and Client Software Quantity MSRP Direct Extended KEY-ELB-SRV-300 Evidence Library 3 Server Software 0 $ - $ 3,660.00 $ - SFW-ELB-CLI-300 Included Remote Client License Key,Evidence Library 3 0 $ 85.00 $ - $ - SFW-ELB-CLI-301 Additional Remote Client License Key,Evidence Library 3 0 $ 85.00 $ 60.00 $ - SFW-SQL-CAL-R25 Additional Software CALs,SQL Server 2008 R2,5 CAL Pack 0 $ 460.00 $ 369.00 $ - SFW-SQL-CAL-R21 Additional Software CAL,SQL Server 2008 R2,1 CAL Pack 0 $ 100.00 $ 90.00 $ - Server Hardware and Software Quantity MSRP Direct Extended 3U Rack Mount 16 SATA Drive Server,Intel Xeon E5-2620 2.0GHz 6- HDW-4RE-SRV-201 Core,32GB RAM,2x128GB SSD 6GB/S MLC drives(boot)3x500GB SATA 7,200 RPM drives(sql),Windows Server 2008 R2 64-bit,SQL Medium to Large sized Server 2008 R2(5CAL),3-Year full service(on-site or reimbursed) 0 $ 8,820.00 $ 7,935.00 $ - agency. warranty. 16-35 concurrent cars. This server system does NOT include supporting equipment like keyboards,network switches,monitor,etc. Video Storage Drives will be added to server and/or113OD Quantity MSRP Direct Extended HDW-4RE-HDD-4TB 4TB Hard Drives,Server Class,7,200 rpm,64MB Cache 0 $ 555.00 $ 490.00 $ - HDW-4RE-JBD-000 Optional JBOD Enclosure 0 $ - $ - $ - HDW-4RE-RBT-DVD Primera Bravo 4101 DVD±/CD-R,100 Disc Capacity 0 $ 3,495.00 $ 2,995.00 $ - Wireless Access Points Quantity MSRP Direct Extended WAP-BLD-245-001 Wi-Fi Access Point,802.11n,2.4/5GHz,Digital Steering 0 $ 3,270.00 $ 2,955.00 $ - WAP-KIT-05G-001 WiFi Access Point Kit,802.11n,5GHz,Omni-Directional 0 $ 455.00 $ 405.00 $ - WAP-BLD-05G-001 Wi-Fi Access Point,802.11n,5GHz,Sector Antenna 0 $ 285.00 $ 250.00 $ - Total IT Hardware and Software $ - WatchGuard Video Technical Services Quantity MSRP _ Direct Extended SVC-4RE-INS-100 4RE System Installation,In-Car(Per Unit Charge) 0 Quote Quote $ - SVC-4RE-INS-101 4REm System Installation,Motorcycle(Per Unit Charge) 0 Quote Quote $ - SVC-VID-REM-100 Video System Removal(Per Unit Charge) 0 Quote Quote $ - SVC-4RE-ONS-400 4RE System Setup,Configuration,Testing and Training 0 $ 2,780.00 $ 2,500.00 $ (Quantity represents number of sites) Access Point installations including cable runs SVC-WGV-ONS-300 0 $ 1,100.00 $ 1,000.00 $ - (Work may be performed by a sub-contractor) Total Technical Services $ - Manual Adjustments Description: $ - Applicable taxes may apply and are not necessarily accounted for on this Subtotal: $ 11,200.00 estimate. Contact WatchGuard Video for a revised estimate. UPS Ground Shipping: $ - Notes: ESTIMATE VALID FOR 90 DAYS Taxes: 0.0% $ - TOTAL: $ 11,200.00 Financing •Includes applicable warranty coverage Payments 3-Year 4-Year 5-Year Estimate Only •You take ownership immediately.Fully paid off at end of term Monthly $ 379 $ 298 $ 250 Call for Detailed Quote •For a detailed quote,call WatchGuard to determine final project Quarterly Call Us Call Us Call Us price,approximate date of first payment,desired financing term,and Semi-Annual Call Us Call Us Call Us Within Texas basic agency information Annual Call Us Call Us Call Us Quote valid for 30 days 2 of 2 ` `FlTC ni Ira' , f uiR'D` DIGITAL IN . CAR VIDEO 18th of November, 2014 City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Attn: Matthew Sackett Reference: RFP for EPPD Software for Video and Audio Recording Thank you for continuing to consider our proposal for the City of Eden Prairie's Software for Video and Audio Recording project. Please accept this letter as our written clarification of the City's follow-up questions submitted to us Wednesday,November 5th. This response also includes revised Price Proposals for the interview rooms and in-car video systems, along with the requested hardware specification sheets. Need EL Client Pricing for 20 Clients Pricing for the 20 Evidence Library 3 Clients has been included in the attached Price Proposal. Need something written in to show cost to convert Web Based EL4 upon release (part of software protection or not?) Evidence Library software protection includes the update from Evidence Library version 3 to the web based version 4. As long as the City of Eden Prairie is covered under a current software protection plan this update will be provided at no additional charge. 415 Century Parkway • Allen,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com ` `A C F r,. , f u.R.R.D` DIGITAL IN . CAR V I ❑ E ❑ Need clarification on Watch Commander pricing for Lines 9 & 10 on "Back Office Software" pricing (pg. 33) We have revised our pricing for Watch Commander. Our pricing structure for Watch Commander is a one-time fee of$2,500.00 plus an annual fee of$250.00 per 4RE system using live video streaming (LVS). We are going to provide Watch Commander LVS Software for a flat fee of$7,000.00 for a total of five (5)years for all 28 vehicles. If the City chooses not to purchase the Watch Commander Software for the vehicles initially we will honor our software and four port switch price for a period of six (6) months from the date of the initial order. In addition, if the City chooses not to stream from the in-car units, Watch Commander LVS will still be included at no charge for the five (5) interview rooms, with five (5) years of software protection. True clarification on pricing terms of Watch Commander LVS Software Licensing (nowhere that I can find in the proposal does it talk about a yearly fee for this. If this is truly a yearly fee,we would be looking at$35,000 for 5 years of Live Streaming). Again, we would like to offer Watch Commander LVS to the City for$7,000.00 for five (5)years of live streaming for all 28 of the in-car units, or at no charge for just the five (5) interview room units. Need clarification on pricing for years 4 & 5 for the 4RE Warranty, In-Car(pg. 34) Year 4 is $325.00 per 4RE system. To cover all 33 units (28 in-car and 5 interview rooms) for the fourth year, it would cost a total of$10,725.00 ($325.00*33). Year 5 is $450.00 per 4RE system. To cover all 33 units (28 in-car and 5 interview rooms) for the fourth year, it would cost a total of$14,850.00 ($450.00*33). 415 Century Parkway • Allen,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com ` `RTCFFr,. , f u.R.R•D` DIGITAL IN . CAR V I ❑ E ❑ Need clarification on all Software Protection definitions and pricing (pg. 34): What all does "Software Protection,EL" cover for years 2-5? Software protection includes ALL software related support, including all firmware and software upgrades released by WatchGuard. The Software Protection Covers all new version of Evidence Library? Again, need to clarify in terms of Page 38 section iii under Terms and Conditions refers to "access to software service packs and minor software updates". Yes, it covers all new versions of Evidence Library. The City will receive version 4 at no additional charge under the software protection. Does the Software Protection also include protection and upgrades for Watch Commander? Yes, software protection also includes protection and upgrades for Watch Commander. Does the Software Protection also include protection and upgrades for Server Software, Win Server and SQL, etc.? No, these have to be purchased separately. Software protection only applies to software engineered and manufactured by WatchGuard. Warranty terms and extended protection on server hardware through 5 years (pg. 44 covers terms of Server Full Service Warranty but does not define warranty period). All server hardware comes with a three (3)year warranty from the manufacturer. WatchGuard Video is not the manufacturer of the hardware, but has a relationship with one of the nation's largest OEM computer manufacturers. The manufacturer's standard three (3) year warranty can be extended to a five (5)year warranty period for $1,175.00. If a five (5)year warranty is desired, the extension has to be purchased with the initial server purchase. 415 Century Parkway • Allen,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com ` `FlTCFFr,. , f u.R.R•D` DIGITAL IN • CAR V I ❑ E ❑ Add to optional items: Robot specs and pricing; any additional hardware warranty pricing for years 2-5. The DVD robot has been added to the attached Price Proposal. A full list of specifications has also been included as an attachment. The DVD robot includes a one (1)year hardware warranty at no charge. This can be extended to cover a total of three (3) years for $795.00 and again must be purchased at time of initial order. Need to clarify any payment terms under Section 7 of the contract if your requirement is Net 30 after shipping. I believe our current language refers to invoice upon completion of work. WatchGuard Video will revise our Net 30 terms to be 50% due upon shipment/delivery, and the other 50% due upon project completion. Regarding the Source Code Escrow requirement: WatchGuard Video and the City have agreed to remove this language from the contract. Please have WatchGuard IT send all server specs and Diagrams to our IT. All server specifications have been included as an attachment to this letter. Thank you, again, for your consideration. We welcome any additional discussions or questions about the items contained in this letter. Very respectfully, 4.4. Jason Stuczynski Vice President of Sales WatchGuard Video (904) 625-6028 415 Century Parkway • Allen,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com ` `n c w,. , f n.R•D` DIGITAL IN . C A R VIDEO Enclosures: WGV-Interview Room Price Proposal 2014-1118 WGV-In-Car Price Proposal 2014-1118 WGV-LVS Price Proposal 2014-1118 Primera Bravo 4101 Specs WatchGuard Server Specifications 415 Century Parkway • Allen,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com WATCH D I G I T R t IN CAR VIDED SERVER SPECIFICATIONS Chassis: 3U Rack Mount. 16 SATA Hard Drive Bays. 6Gbps SAS backplane. Dual 1200W Power Supplies. Rail Kit: 26.5" to 36.4" Quick install rail kit Motherboard: Intel C602 Chipset, up to 512GB DDR3 RAM, PCI-E 3.0. Processor: Intel Xeon E5-2620, 2.0GHz, 6-Core, 15M. Memory: 32GB(4x8GB), 1333MHz DDR3, ECC/REG DIMM RAID Controller: LSI MEGARAID SAS9266-41, PCIE8 4 Port SAS/SATA, w/battery backup. Hard Drive (Boot Volume): 2x128GB SSD, 6GB/S MLC, RAID-1 array, 128GB usable. Hard Drive (SQL Volume): 3x500GB, 7,200 RPM enterprise, RAID-5 array, 900GB usable. Hard Drive (Video Storage): 4 x 13TB 7,200 RPM Enterprise Class. RAID-5 Array Optical Drive: 8x DVDRW Multi Drive Network Interface: Integrated dual gigabit LAN Operating System: Microsoft Windows Server 2008 R2 64-bit with 5 CAL Database Engine: Microsoft SQL Server 2008 R2 Standard Warranty: 3-Year full service (on-site or reimbursed) warranty AIR-E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 'WATCH- -G U'A'R'D D I G I T A L IN • C A R VIDEO Primera 4101 DVD Robot Specifications Disc Capacity 100 Number of Drives 1 Disc Recorders Latest-generation CD-R/DVD-R recordable drives;optional 12x BD-R drives Recordable Formats CD: CD-R,CD-RW,CD-Audio(CD-DA),Video-CD, MP3 to CD-Audio, most other industry-standard CD formats DVD: DVD±R, DVD±RW, DVD±DL Print Method Thermal inkjet; powered by Lexmark Print Resolution Up to 4800 dpi Print Head Semi-permanent; user replaceable Ink Cartridges Separate high-capacity ink cartridges for Cyan, Magenta,Yellow and Black(CMYK) Colors 16.7 million Color Matching Z-ColorTM color profile included Robotics High-speed belt drive Calculates actual number of prints remaining based upon ink usage of graphics being printed (patent- Ink Level Warning pending) External: Power Indicator Lights Internal: Blue LED lighting is on during normal operation; pulses during low-supplies condition; blinks during error condition Data Interface USB 2.0 for CD/DVD drives; high-speed eSATA for optional BD-R drives Weight 26 lbs. (11.8 kg) Dimensions 17.8"W x 11"H x 17.5"D(452mmW x 279mmH x 445mmD) Page 1 of 1 This page was intentionally left blank for the purpose of double-sided printing. `FlTC ni Ira' ,` f uiR'D` DIGITAL IN . CAR VIDEO 13th of October, 2014 City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Attn: Matthew Sackett Reference: RFP for EPPD Software for Video and Audio Recording WatchGuard Video, legal name Enforcement Video, LLC (organized in the State of Texas), is pleased to present the 4RE HD Wireless In-Car Video System and the Evidence Library 3 Backend Solution. 4RE HD makes high definition practical by eliminating the painful compromise between video quality and file storage needs. This means your agency will have high definition video (with 3.5X higher image resolution) for all of your court-bound video while simultaneously requiring less total storage than any other competing systems—or in other words you get HD video at SD cost. 4RE is not only unique for its high definition capability, but also for its dual drive architecture that enables a feature called"Record-After-the-Fact"which effectively gives your agency the power to go back in time to capture video that was not initially recorded. WatchGuard Video has also recently introduced the High Fidelity Wireless Microphone. The Hi-Fi microphone provides near CD audio quality, one to two miles of range, and has a typical battery life of one week on a single charge. No other system on the market can offer these features or functionality. This proposal is firm and irrevocable for 120days. Thank you for your consideration to this proposal. Respectfully Submitted, Jason Stuczynski Vice President of Sales 415 Century Parkway • Alien,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com ..vvirnrcH.r f n.R•D` DIGITAL IN . C A R VIDEO Contact Information: RFP Point of Contact Kyrie Endres, Proposal Manager (214) 785-2608 - Direct bids@watchgaurdvideo.com- Email Company WatchGuard Video 415 Century Parkway Allen, TX 75013 (800) 605-6734—Toll Free (972) 423-9777—Main (972) 423-9778—Fax 415 Century Parkway • Alien,TX • 75013 Toll Free(800)605-6734 • Main(972)423-9777 • Fax(972)423-9778 www.WatchGuardVideo.com WATCH- GURRD R DIGITAL IN - CAR VIDEO Table of Contents Response to RFP Specifications 1 Cost Proposal 31 Warranties 35 4RE Solution Description 49 Introduction 51 Unique Features and Functionality 52 In-Car Hardware Components 53 Simple Operation 56 Evidence Library Video Management Software 59 Evidence Storage Considerations 66 4RE In-Car Video Solution Specifications 71 WatchGuard Video 415 Century Parkway,Allen,TX 75013 1.800.MPEG(6734) www.watchguardvideo.com This page was intentionally left blank for the purpose of double-sided printing. "R TC H`"'rl "G U`A°R"Dr DIGITAL IN CAR VIDEO RESPONSE TO RFP SPECIFICATIONS 441iE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 1 This page was intentionally left blank for the purpose of double-sided printing. 2 WATCH-I-GU'A'R D' D I G I T R t IN CAR VIDED RESPONSE TO RFP SPECIFICATIONS SOFTWARE — OPERATION System must be fully compatible with EPPD current network, squads, and computers. System must be compatible with additional camera options for possible future use including body cameras. 4RE complies with this response. Minimum system requirements have been included in the tables below. The 4RE system can support up to six (6) cameras recording simultaneously. Wearable camera integration, and the type of integration, is dependent of the wearable camera solution implemented by the City. At a minimum, wearable camera recordings can be brought into 4RE's evidence management software, EL3 (Evidence Library 3), through the case management feature. EL3 Software Architecture • — -�-- _ Microsoft SQL Camera Evidence Library I Communications Server 204$ R2 0 • Service Client and Reporting D Services # Microsoft Host Windows 2003 — q Communications Windows XP/7 R2 Microsoft m Service Internet Information o USS Import Server (1l5) Service Vista Active Di rectory/Lightweight Directory Security Token I Services Service i 1. E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 3 WATCH ,9i'GU'RR G D I G I T R t IN CAR VIDED • 11I— Minimum Requirement Application/Database 64-bit Hardware Windows Server 2008 R2 64-bit Microsoft SQL Server 2008 R2 Standard Virtual Server Support VMware vSphere Hyperverisor(ESXi) Microsoft Hyper-V Client Operating System Windows XP SP3 32-bit Windows 7 32-bit Windows 7 64-bit Windows 7 Editions: Home Premium, Professional, Ultimate Member of Active Directory Domain Client Hardware 1.7GHz Dual Core comparable or faster processor 1GB RAM or more 160MB of available hard-disk space DVD-RW drive One available USB 2.0 port Super VGA(1,024x768)or higher-resolution video adapter Wireless Network 802.11n Compatible 5.2GHz(Recommended)or 2.4GHz band Available 40MHz channel WPA2-AES Encryption (128 bits) using PSK Network 100Mb/1Gb Ethernet Available RFC 1918(private)address space Sufficient bandwidth to transport data from Upload Server(if used) Database Server Storage Operating System—Mirrored 2x500GB SATA 7,200 RPM drives SQL Storage—Raid 5 3x500GB SATA 7,200 RPM drives Global Spare—500GB SATA 7,200 RPM drive Application Server Storage Operating System—Mirrored 2x500GB SATA 7,200 RMP drives Video Storage—Raid 5 3x(or more*) 2TB SATA 7,200 RPM drives Global Spare—2TB SATA 7,200 RPM drive EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 4 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIDED System shall include management software which allows management at the station of all recordings including entering of additional information and searching capabilities. 4RE complies with this specification. EL3 (Evidence Library 3) is a back-end server platform which utilizes sophisticated Microsoft SQL Server 2008 databases. EL3 provides advanced file management, a graphical search engine, and a feature rich media player. This software was developed by WatchGuard Vide engineers from the ground up to have all of the functionality, features, and the customization options necessary to ensure that law enforcement agencies have a useful tool that they can use to protect, search, copy, and create reports for their video evidence. EL3 Features and Functionality Graphical Search Engine—Simple searches are performed live on the Quick Search bar. The Advanced Search function allows for building and saving complex searches using multiple fields. Media Player with Timeline Graphing—The built-in media player includes a graphical video of the dynamic metadata. Snapshot and copy/export functions are built into the player, including the ability to burn DVDs or convert file formats. Convenient Export Video Player— Evidence Library makes it easy to share video with attorneys and prepare videos for court. An embedded player can be included during file export which enables any PC to play the video files without the need to install any software on any machine use to play the video. Case Management—Case Management allows the ability for case "container" creation and content management. With this feature, users may associate one or more VISTA recordings with a case, as well as other general user files such as: PDFs, spreadsheets, reports, videos from 3rd party systems, audio recordings, still pictures, drawings, etc. 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 5 JW'R Tr'Hr,7i-GU'R'Rn G. , AL ' N: CAR VIDEOO Security Management—The Security Management module of EL3 houses all of the user information, permissions and group level security settings. User of the system must include any person who will be logging into the client or operating a VISTA system. After the users are entered into the system (Active Directory integration available) User Groups are created that give a specific set of permissions, or claims. Users are then added into User Groups based on the level of access to the system needed. Based upon the Department's desire for certain users to perform certain tasks, groups may be dynamically created for nearly any circumstance the Department envisions. What Action The Claim Allows 6 W o 8 & 2 8 8 v '_E t 3 �., 5 W e C tC - 8 - 8 v 3 ? = a ; « 8 8 s r � - Claim Name s a 2 N a E 6 a al C W Q Q &- User Yes My My Enhanced Search All Enhanced Search and Review All All Enable Restricted Access Yes' Search and Review Restricted Events Yes' Yes Yes Yes Edit Record Event Properties Yes' Import Yes Export Yes'Yes' User Security Management Yes Fleet Management Yes Archive Restore Yes Evidence Management Yes Review Detailed Audit Yes In-Car Officer Yes In-Car Officer and Supervisor Yes Yes Administrator Yes All All Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes =A Lmes other claims have aIlowedyou access tothegiven Event Fleet Management-This section of the client is where all of the cameras are provisioned and settings are applied. Email Notification for Storage Alerts—This feature enables email system integration with EL3. This will allow the user to setup various storage alerts, such as: single disc storage threshold 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 6 WRTCH-1—G-U'RRG D I G I T A t IN CAR VIDED violations, storage location rollover, and storage location out of space. Users will also be able to manage the notification list and the alert message content. Evidence Management— Rules are created in this section of EL3 that determine how long video is kept before it is either deleted or archived. This section leverages the Event Category that was selected in the car or later identified in the client. For each Event Category listed, the Department is allowed to specify an action that is performed and at what interval it is performed. Both the retention period and the action performed on the event are choices left up to the Department. The next configuration related to Data Cleanup is how the Department wants the Data Cleanup procedure to run. It may be set to run on a schedule automatically or manually at times initiated by a user with Evidence Management permissions. Regardless of when and how it runs, Data Cleanup will run through the entire list of retention rules and perform the actions necessary across the entire solution. System must include fully integrated squad and interview rooms digital and audio recording 4RE complies with this specification. Video and audio recordings produced in the vehicles and interview rooms are both managed by the EL3 evidence management software. System must have an option to record video in high definition, a minimum of 720p 4RE complies with this specification. 4RE is the only system to record HD video responsibly with response to file sizes. High-Definition alone is not impressive when met with the reality of the size of HD video files. In fact, it's downright scary. High Definition video files run anywhere from 2 to 2.5 times the size of the average video files recorded by other systems that record D1 (720x480) IACP compliant video. By the way, on average, these video files run around 1GB per hour. 4RE addresses this reality with the first and only system to offer Multiple Resolution Encoding. In essence, 4RE allows the forward camera to record in two resolutions 4FREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 7 'V nTEPU.9i RR'Er ❑'G i T A t IN CAR V I ❑ E O simultaneously; a "standard" resolution and a "maximum" resolution. Prior to deploying 4RE into the fleet, decisions must be made in how to "categorize" events so that the automated purging and archiving may act accordingly. It is in this same breath that we apply one additional rule (Critical Event Rule) to each event "categorization;" whether to keep the event in the "standard" resolution or the "maximum" resolution. On average, around 10% of all the recorded events made at an average agency are ever needed, or even watched once they have been recorded and uploaded. The other 90% of "routine" video fills up storage space, slows the transfer speeds, all the while, and in a twist of irony, drives the decision of what video quality to record in (because of how much of a factor it is). The good part of all this is that nearly all courtroom bound video (the critical video) can be predicted by the event's categorization. For example, after stopping a recording, the department may show the Officer a list of event categories such as "DUI," "Traffic Stop," "Arrest," "Citizen Contact," etc. Please excuse our ignorance of how the department will actually categorize their events. Of course, this is completely customizable by the department. During configuration, the answer, "DUI," and "Arrest" may force the event to be kept in the "maximum" resolution whereas the answers, "Traffic Stop," and "Citizen Contact" may force the event to be kept in the "standard" resolution. The beauty of this is that we are not only optimizing the back office storage, we are also optimizing the wireless transfer as well as the transfer to the server. No longer will the department have to compromise video quality because of the size that is consumed by the most routine of events. 4RE is the first system in the industry to utilize H.264 High Profile (MP) compression technology. Most competing systems utilize the much simpler H.264 Baseline Profile (BP) technology, which creates files that are up to 40% larger at equivalent video qualities. It takes 10 times more processing cycles to encode H.264 MP as compared to encoding H.264 BP. 4REHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 8 WflTCH"1'GU'RRG D I G I T R t IN CAR VIDED STORAGE FOR 10 HOURS OF VIDEO 20 GB (10%Tagged as Evidentiary) MPEG-4 SYSTEMS 12 GB 10 Hours Standard Resolution (D1) @ 2.0 GB/Hr. =20GB 10.24 GB HP OTHER H.264 SYSTEMS 10 Hours Standard Resolution (D1) @ 1.2 GB/Hr. =12GB WATCHGUARD 4RE HD MPEG-4 OTHER H.264E 9 Hours Standard Resolution(D1)at 0.8GB/Hr. =7.92GB SYSTEMS SYSTEMS 1 Hour High Definition (720p) @ 2.32 GB/Hr. =2.32 GB TOTAL=10.24 GB The most important message to remember with 4RE is that with Critical Event Rules and Multiple Resolution Recording, you can maintain the same average file size of all other systems available, while saving nearly all of your courtroom bound video in High-Definition. System must have multiple resolution options including automatic resolution adjustment for lighting conditions including daylight, dusk, and night. 4RE complies with this specification. 4RE includes multiple resolution recording, which means that the forward facing camera has the ability to record video in high definition and at a standard resolution simultaneously. On recordings that turn out to be important or considered evidentiary, the HD version is stored. Routine recordings, which generally make up about 90% of all recorded video, are stored at the standard resolution. The differentiation between the two types of video is completely automated and configured through the back-end software using agency defined Event Tags. Customizable Event Tags can be configured to control which recordings are stored in high definition, and they can also instruct the back-end software to retain evidentiary recordings longer. At the end of a recording, Officers simply select an event category, and the pre-configured agency policies determine the rest. 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 9 WRTCH i"D'I 'Fll'R'D' D I G I T R t IN CAR V I7 E D The 4RE front camera also utilizes dual-exposure Ultra-Wide Dynamic Range (WDR) technology that dramatically improves video quality in nighttime video and difficult lighting situations. For every frame of video, the camera actually takes two separate images, a dark exposure and a light exposure. The camera then automatically blends the two images into a single video frame. The result is an ideally exposed picture that keeps bright areas from being over-exposed and keeps darker areas from turning black. ri.116."1"1"11. USE$2 SEPARATE EXPOSURES F Light Exposure I r 4 # egg Dark Exposure kw'final nighttime video image from the ZSL Camera The following picture compares standard camera technology with WatchGuard's Ultra-Wide Dynamic Range camera technology. The child on the bicycle is almost invisible in the picture on the left, but can be clearly seen in the image on the right. qE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 10 'V nTr'H-,,9iSU'RR'Er ❑I G I T 4 t IN - CAR V I ❑ E O LATER a. fi. ROME 1 _ i ' 1 - ' 11. NI 1 _ram .• .K,• I i �►.. Competitor sTechnology •.• •:::::::: • = atchGuard U'tra-Wide Dynamic Range The next picture is a nighttime image. The picture on the left was taken from an in-car video camera using standard technology, and the right is WatchGuard's Ultra-Wide Dynamic Range camera. The Ultra-Wide Dynamic range camera is able to compensate for the dim lighting contrasted with the bright lights of the patrol vehicle. This removes the glare that makes the license plate unreadable in the picture on the left, and it allows it to be clearly read in the picture on the right. l ilk/ 1 1 1 Z. ', ' Eck EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 11 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIDED Audio must be configurable to record on different tracks to allow simultaneous recording and separation of tracks for playback. 4RE complies with this specification. 4RE is capable of recording audio from three (3) sources on three (3) separate audio channels. Each system comes standard with one (1) wireless microphone, and one (1) wired cabin microphone. A dual wireless microphone upgrade may be added to the system, which would include a second wireless microphone kit able to record on its own audio channel. System must be capable of live streaming video and audio recorded in squad, interview rooms, and station. 4RE complies with this specification. The 4RE system supports Live Video Streaming through WatchGuard Video's Watch-Commander Application. 4RE can create and output additional video streams that are optimized for live video streaming applications (by using lower resolutions and frame rates) without sacrificing any of the high resolution streams that are recorded on the solid state drives. All that is required for the live video streaming is: an internet connection in the car via a Mobile Access Router (MAR), or a 3G/4G air card; and EL3 evidence management software in the back office. The Watch-Commander Live Video Streaming application enables agencies to have instant live access to all wirelessly connected 4RE systems. It is a web-based multi-cast application that can be accessed on any workstation or smartphone (iPhone, iPad, Droid, etc.) with the appropriate permissions. When Live Video Streaming is initiated for a vehicle, the 4RE system in the vehicle will give an audible tone and an icon will appear on the display. Users may select any connected camera to view, even if it is not currently being used in the vehicle. Live video streaming does not have an impact on what the vehicle operator sees, or on an in-progress recording. Vehicle information such as: GPS coordinates, speed, emergency light status, etc. are displayed with the video in the Watch-Commander application. Users may also listen to audio from the wireless or cabin 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 12 'V nTr•H-,,9i" tIFIR'Er ❑i G I T A t IN CAR V I ❑ E O microphones if they are active. Watch Commander vehicles Sen;hga Help era• .w.n.ecyn North Hills DPS RN.A o.•_... ... - Csr,2r KNEW•s,e' #x I Car 161 WyRREJRp G x 34 ut fib Veh:• '� Cars I , Car 12 .4 R.nf a a Xrl.M by - MireAr r'.+ Car tfi ! ...e E.a '_ I te a ` ▪ Car 20 - i ir Ili Car 23 i a:es • IP! P. es #' • III Dunn mow.. — -- ''... — Car 54 r ROW j,: r s C r Enna Ronn anon : Car 54 + ,..:.`VEIL .. iiiiiilHa 0 Car 62 .�v. Jaa..invc.ynaii C T A • Car 6B II le. ; i 4 ''er ` eMra R.ap.�`. r f- mlamp, r �6t. worigit Car 12 a11.1 an It a nos e4s el •• • - RIIOI)G..lail ..____, a w Car 16 ww,Earn System must be capable of immediate playback of video and audio in squad, interview rooms, and station. 4RE complies with this specification. Video may be watched live through the Live Video Streaming application, Watch Commander. Video may also be reviewed within the squad vehicle directly from the 4RE DVR, or once the video is transferred to the back office server using the EL3 client application. System must automatically record pre and post event video and audio. 4RE exceeds this specification. The system is capable of automatically capturing and appending both pre-event and post-event video for as little as 15 seconds and up to 10 minutes per event. These settings are to be independently adjustable and restricted by a supervisor. Pre- and post- event times are continuous with the record event. 4FREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 13 WflTCH"1'GU'RRG D I G I T R t IN CAR VIDED System shall have options to start recording without login in an emergency situation 4RE complies with this specification. SOFTWARE—INTERFACE &ACCESS System may use client based or universal access. If client based the system must include multiple client installations and convenient transfer of information between clients 4RE complies with this specification. The EL3 Client Application can be installed on any workstation specified by the Department. It will run on Windows XP and Windows 7 (32 and 64 bit). All tasks, from searching and viewing, to provisioning vehicles, are performed in this application. Client connections are made to the server. SQL queries and requests are sent to the server, which then sends them upstream to the client. This allows clients the ability to view, edit, revise, and even export video to any client. Of course, each of these abilities is tightly guarded through user and group level security that is set by the Department. System must include access in station, squads, and interview rooms. Squad access shall be easily accessible to driver. 4RE complies with this specification. Each user shall have independent access and passwords to allow tracking of use 4RE and EL3 comply with this specification. The Security Management module of EL3 houses all of the user information, permissions and group level security settings. User of the system must include any person who will be logging into the client or operating an in-car 4RE system. After the users are entered into the system (Active Directory integration available) User Groups are created that give a specific set of permissions, or claims. Users are then added into User Groups based on the level of access to the system needed. Based upon the Department's desire for certain users to perform certain tasks, groups may be dynamically created for nearly any circumstance the Department envisions. 4FREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 14 WflTCH",—GU'RRG D I G I T A t IN CAR VIDED System must include overrides for supervisor access 4RE complies with this specification. 4RE provides the ability to restrict access to any and all settings by way of supervisor passwords. Multiple supervisors and supervisor passwords are supported. System must have user interface in squad, interview rooms, and station 4RE complies with this specification. The user interface for the vehicle and W,rrc,HGUARD interview rooms is the included Remote Display Control Panel. The Remote ®m, �pI t Display Control Panel is an LED backlit, touch screen, LCD display that measure 4.3 inches diagonally. The graphical user interface that is throughout the in-car , " . . 1.- experience is intuitive and easy to navigate when needed. The display also features a sturdy rubber over molded construction which increases durability as well as occupant safety. The user interface within the station is the EL3 client application. Squad interface shall be an entirely separate system, not run through squad computer 4RE complies with this specification. System must have easy login for quick access for users 4RE complies with this specification. System must have optional qwerty and 10 number key pad options 4RE complies with this specification. 4REHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 15 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIDED All user displays must provide easy access and use of key components including key pads, searches, and case number/data entry 4RE complies with this specification. Displays must have an option for low impact lighting for various conditions including night driving. 4RE complies with this specification. The system has user preference settings that include: LCD Brightness, LED Indicator Brightness, Volume, and Front Camera Auto Zoom. These settings are able to be saved so that when the user logs back in, their settings are restored System must include low battery and low disc space warnings. 4RE complies with this specification. 4RE complies with this WITCH UURRD specification. The system has an on-screen Disc Usage Meter that • graphically shows the user how much video is on the current USB Flash Drive and how much space remains. Additionally, the system wa „o„ °' • has audible and visual warnings when the drive is nearing its capacity. SOFTWARE-PROGRAMMING &PROTECTIONS System must permit configurations for automatic powering up and down and manual overrides 4RE complies with this specification. 4RE, typically, is set up to turn itself on with the ignition of the vehicle. This is configurable by the Department. While powered on, there is also a setting that would prohibit manually turning off the system while the ignition is on. Anytime during a record event, 4RE will not respond to any power down commands in order to protect the recording that is in progress. 4RE will also power itself down upon the ignition being turned off(unless in an active record event). At the moment the ignition initiates a power down, 4RE executes two separate shutdown timers that are configured by the Department: 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 16 JW'RTEP11'GU'RR G 1. Shutdown Timer—This is a period of time that the Department specifies that the 4RE system will remain on before it actually powers itself down. During this timer the system is fully operational. 2. Wireless Timer—This timer allows 4RE to remain in a lower power state for a period of time set by the agency in order to allow the continued transferring of video to the server. This timer also allows a firmware upgrade to complete in the background without any Officer involvement. System must include configuration of various triggers to automatically begin and end recordings The system has multiple record triggers including: emergency lights, siren, auxiliary input, wireless microphone, vehicle speed, and crash detection sensor. All recordings must include metadata such as date, time, officer name, use of emergency lights,braking, GPS, etc. 4RE complies with this specification. They system records event metadata including but not limited to event category, date, time, officer name, record status, microphone status, emergency lighting status, brake status, GPS coordinates, etc. for fast searching and video navigation. System must have internal memory sufficient to maintain at least 24 hours of video and audio 4RE exceeds this specification. 4RE has two automotive grade drive options available for the DVR, a 64GB solid state drive and a 200GB hard drive. The 64GB solid state drive stores an average of 50 hours of video, and the 200GB hard stores an average of 155 hours of video. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 1 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIRED System must have a failsafe looping or recovery system to ensure no video or audio is lost 4RE exceeds this specification. The 4RE system has a dual drive architecture. The first drive is a 64GB solid state drive (200GB hard drives also available) that is constantly buffering video, even if the system is not actively recording. The second drive is a removable 16GB USB flash drive. When the 4RE system is triggered to record, the events are automatically stored on the flash drive as well as the hard drive. This gives the Department a very secure and redundant way to store video. 4RE's unique dual drive architecture makes our patent pending, Record-After-The- Fact feature possible. Most video systems are able to have pre and post event recording, which adds about 60 to 120 seconds on to the front or back of a recorded event. Record-After-The- Fact however, literally gives the Department the ability to go back in time to recover video that was not initially recorded. If the USB drive were ever used to transfer video, 4RE is still maintaining that video on its integrated drive. If that USB drive became damaged or lost 4RE is still protecting its copy in the car. The DVR will protect that video on the integrated drive until it receives secure confirmation from the server that the event has been uploaded. System must include redundancy backup systems in squad,interview rooms, and station 4RE complies with this specification. 4RE's dual drive architecture ensures that video files are redundantly stored, and are protected until the DVR receives secure confirmation that files have been successfully transferred to the server. System must include protections to prevent overwriting of video and audio 4RE complies with this specification. The integrated drives are capable of storing anywhere from 50-155 hours of video, on the 64GB or 200GB drives respectively. When the 16GB USB drive fills to video capacity during a recording, the system will automatically store overflow video on the integrated drive until a new USB drive is inserted. They system is capable of overflowing at least five (5) USB drives worth or video. 4FREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 1 WRTCH-1—G-U'RRG D I G I T R t IN CAR VIDED System must include comprehensive security to ensure security of all files. All server/client security must be compliant with statutory Data Practices laws and NCIC Policy. 4RE complies with this specification. All video files are subjected to a 128-bit MD5 hash prior to being transferred from the DVR to the server. Ever file transfer from then on includes another has of the file so that the results can be compared and logged each time the file is moved. The results of every hash are logged, accessible, and exported with each record event. System must include program for easy and fast upgrades, automatic upgrades are preferred. 4RE complies with this specification. System configurations and firmware upgrades are able to be wirelessly pushed from the back office to the vehicles without any user intervention in the car. Settings are group based to allow a single setting change to affect a large number of cars instantly. SOFTWARE -TRANSFER System must allow wireless,wired, and USB automatic transfers as well as manual transfers of all video and audio 4RE complies with this specification. The 4RE HD system has three methods for video transfer: Manual USB Flash Drive Transfer—The manual USB transfer option provides a high level of security and simplicity. As stated in earlier explanations, when the USB drive is used to transfer video, 4RE is still maintaining that video on its integrated hard drive. If the USB drive becomes damaged or lost 4RE is still protecting its copy of the video in the car. The DVR in the car will protect the video on the integrated hard drive until it receives secure confirmation from the server that the event is secured on the back end. Only then will the in-car version of the event be freed up for deletion. Unlike other systems, you never risk losing important evidence during manual transfers should the flash drive be lost or destroyed. 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 19 JW'R EW SLIF R'Er C. , AL i N CAR V I ❑ E O When a transfer is necessary the removable USB flash drive can be taken from its secure position behind a locked door on the DVR, and a manual transfer of the video can take place. This transfer of video from the USB flash drive to the server can be done on any EL Remote Client on the LAN (with appropriate permissions). When transferring video files with the USB, the WatchGuard Import Scanner is used. This is a lightweight application that may be installed on any Windows XP or Windows 7 workstation where there is a potential for Deputies to perform USB Video transfers. The Import Scanner runs in the background with an icon in the taskbar. It is continually looking for a USB drive containing video files from a 4RE unit. If it finds one, it automatically launches the small application window and prompts the user for credentials to begin uploading the video. See screenshots below. Ij WatchGuard USB Importer File Minimize to Tray Help •'� Import US8 Data wtaTrM1-t Utrp1o:r ENDIR o WatchGuard evidence detected... ■ Source: i114.4 MB) 0 NOTE:Do oat insert another USB Device until this date import has completed. Usernarne: Password: Please Sign-In: IS Import Nov Cancel Stage::0 bytes;0 flies) Free: 185.24 G8 WatchGuard USD Importer Import USB Data WRTCH SWIM Import Source: F:';,t'g,• 43`k Recorded On: Fnda..August 13,2D1Dat D5:D2:5T Elapsed:DD:D7 Officer: Glenn Lee,Robert Vanman Vehicle: LIRE Demo Unit 1 Time remaining:DD:D5 Import Status: Downloading evidence data... --"Et2 MB of ill.' MB Event of 24 Ca. —�� E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 20 WATCH I-GUARD DIGITAL IN . CAR 'V I DF O WatchGuard USB Importer tl Import USB Data IVFITCH -01314R17 Import Source: F:\wgv 1OIDTS Recorded On: Friday,August 13,2010 at 09:0$:57 Elapsed:L}D:11 Officer: Glenn Lee,Robert Vanman Vehicle: 4RE Demo Unit 1 Import Status: -b Rnished at 8/1 3/201 0 9:11:4R... 114.E MB Show Details... Close WatchGuard USB Importer -Li Import USB Data WRTLH1 UR D Import Source: F:\wgv 1:: 1 Recorded On: Friday.August 13.2010 at 09:03:57 Elapsed:00:11 Officer: Glenn Lee.Robert Vanman Vehicle: 4RE Demo Und 1 Import Status: lib Finished at 311 31201 0 9:11:48 AM 114.4 MB Import Status , Recorded On I Officer Name I Vehicle ID Duration I Total sire -.Drted 2010-00-0513:35:33 Glenn Lee 4RE ... C:D2 1.3 MB Irga2. ,roDrted 2010-08-1215:22:02 Glenn Lee 4RE ... _.•:::D1 1004 KB Ra3. . rted 2010-06-1012:30:19 Robert Van... 4RE ... ::.:::DS 3.4 MB =. ▪ rted 2010{I6-1812:36:10 Robert Van... 4RE ... ::.:CA5 44.5 MB 1151 5 •▪Drted 201006-1812:37:47 Robert Van... 4RE ... :•.:::13 13.5 MB 42r�6. Ir'▪]rted 201046-2209:41:46 Robert Van... 4RE e-_... C:D3 1.0 MB L 7. Imported 2010-06-2209:47:47 Robert Van... 4RE Demo... O:202 1.9 MB Save as PDF... , ` (7oseJ This process is also secured by an MD5 hash of each file as it is transferred. Upon successful completion of the transfer, the user is dismissed while the "behind the scenes" file movements take place (in the same manner as the wirelessly uploaded video. The 4RE solution is designed to work with any combination of transfer mechanisms, so if a USB deployment is desired initially, a wireless system can be added in the future. Wireless Transfer—4RE system uploads are 100% hands free over an 802.11n wireless connection. 802.11n is the most advanced wireless technology available today. Compared to the earlier 802.11g, 802.11n has up to five times the performance and nearly double the range. Using an industrial grade 802.11n wireless radio system in the car and sophisticated antennas 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 21 JW'R Tr'K,9i RR'Er I N CAR VIDEO at the agency, the 4RE system is able to achieve wireless transfer speeds roughly equal to the wired transfer speeds reached by most other digital in-car video systems. Anytime during the shift the Deputy is present at the Department and within the 802.11n connection put in place by the Department, 4RE will automatically begin negotiating with the Server. While unbeknownst to the Deputy, who will only see a connection icon and signal strength on the 4RE user interface, the server will begin to "ask" the DVR to begin sending its recorded events. Also during this time, any DVR configuration changes that have been made are also pushed to the DVR and immediately engaged. During this process, the Deputy is under no constraints. If they shut the vehicle off, the DVR will continue its transfer in the Wireless Timer. If the Deputy drives off or loses connection with the server, the server will retain the partial event it has and standby for the vehicle to return. After a period of time of not seeing the vehicle back at the Department, the server will package up this "partial" event and enter it into the database. This is to protect any and all video that the server receives. It will never throw away any video, even partially transferred events. When that vehicle does return, the server will recognize it and resume the upload, without any intervention. Wired Ethernet Transfer—4RE supports a wired Ethernet transfer. This transfer can be done by connecting the 4RE DVR to data port equipment (if in use) within the vehicle. After the server receives an event the processor intensive task of parsing the metadata files begins. This parsing is converting the Static and Dynamic Metadata XML files into a format which may be handed to the SQL Database Server for entry into the Online Database. Also entered into the Database is the location of the video files. The video storage location is configured at installation. To the server, this will look like a file system that it has permission to write to. The video files are not kept within the SQL database, only a reference to the files. -IIIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 22 WflTCH"1'GU'RRG D I G I T A t IN CAR VIDED At this point, the record event, and all of its video and information, is accessible via any WatchGuard Evidence Library Client. System must include option for automatic transfer to network when squad is in range 4RE system uploads are 100% hands free over an 802.11n wireless connection. 802.11n is the most advanced wireless technology available today. When a vehicle is in range of an access point, the 4RE system automatically handles everything for the Officer. It locates the desired wireless network(s), authenticates, and rapidly uploads all content to the WatchGuard Evidence Library server. The 4RE system is also able to manage upload interruptions such as drive-offs. System must have fully automated system for transferring video and audio from the network to a DVD or designated file location Exporting video is done from the Record Event Properties window of a given event. The user has the option of burning the event to a DVD (or CD if space allows) in a data format or to a file system, such as a USB drive or portable hard drive. The original video format may also be changed to: DVD Video, MPEG2, WMV, MP4, or AVI. Exporting video is fully IACP compliant and includes the following: • Choice of whether to include both camera views or a single camera view • Choice of adding a portable WatchGuard player to the exported files. o This player may be run completely from the media it is located on. Nothing has to be extracted or installed on the local machine that is accessing the exported media. This player allows full subtitles to display all metadata for courtroom presentation, as well as the ability to snapshot portions of the video for closer examination. • The exported information contains all of the video, metadata, player (if specified) and audit information showing every transaction that has taken place for this record event since it was first imported, including the results of all file hashing along the way. 411 E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 23 WATCH I-GUARD DIGITAL IN - C A R VIDEOO WafchGuard Evidence lihra Rle Edit View Search Tools Help Sign Out !1 Event iiy 0 Mdrmgemert RaOMaw-4/1/20t3 ; 14ort(1) Eapart Officer Vehicle -Event Category Recorded On I} ❑� R7csMow.Adam Cam, Traffic Warning 2013-04-01-14.20:51158 days ago) I IIII 1 Fermat ipoaarsalForolat. -I I']On screen text E Add video player appllcati on Estimated File Size:91,1 ME Destinat'nn [8urntoCl)/DVD _I Select the CD/Dish Sea:ce that contains a wrfaAle(lank media disc i D;1 +I El Eject After Write Recipient Who will receive this exported evidence? *I am the recipient-Kyrie Endres • Other Recipient Name: n Close/WIwhen complete I Export _II OJR,.:--.i EL3 also has the capability to do Export Disc Spanning. If an export job will not fit on a single optical disc, EL3 will programmatically split and fix-up TS files to occupy the necessary amount of discs to complete the export process. All resulting discs will be playable with the included Export Player on each disc, if requested by the user. An Optical Disc Robot may also be integrated into the system. Any EL3 export can be sent to the optical disc robot, which will be able to queue and process multiple burning jobs for all EL Client users. The robot will automatically label each disc created • and give it a unique ID. The robot will also be able to make multiple copies of the same disc or spanned 41:r• disc set, including DVD Video discs and discs containing converted file types. Entire cases can be =-- • exported to the robot and the robot will span as many discs necessary to burn all case files. 4FREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 24 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIDED System must protect against loss of video and audio if connection is lost 4RE complies with this specification. All video files, either on the DVR or stored to the back office server, are protected from connection losses. Video and audio transferred shall not be deleted until network confirms that it has been received and saved 4RE complies with this specification. Video will not be deleted from the DVR until it receives secure confirmation from the server that the video has been successfully transferred. HARDWARE System must include multiple camera options for both squads and interview rooms. 4RE complies with this specification. The in-car system includes two standard cameras, a front camera and a cabin camera. The agency has the choice of either the HD Mini Zoom or ZSL (Zero Sightline) cameras as the front camera. Both cameras below utilize dual-expose Ultra-WDR (Wide Dynamic Range) technology. HD Mini Zoom Camera The HD Mini Zoom camera has backlit controls for auto- zoom, zoom in, zoom out, auto-focus, focus far, focus near, back light compensation, and night view mode. All IIL r camera controls are also accessible using the system's ' WATCH p Iku RRn touch screen control panel. 4 • Dual-Exposure, Ultra-WDR Technology • • 720p HD Resolution (1280x720) • 16:9 Aspect Ratio • 57 Degree Wide Field of View • 12x Optical Zoom • Large Format, Dual-Exposure CMOS Sensor EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 25 WRTCH-1—G-U'RRG D I G I T A t IN CAR VIDED • F1.6 Optics, 0.82 LUX Full Color ZSL (Zero Sightline) Camera The ZSL camera has no interference with an officer's line of sight while driving. Smaller than a smartphone, this camera tucks neatly behind the rearview mirror. The ZSL camera uses Wide Dynamic Range to handle difficult lighting conditions dramatically better than standard camera technology. All camera controls are accessible using k I V the system's touch screen control panel. • Dual-Exposure, Ultra-WDR Technology • 720p HD Resolution (1280x720) - • 16:9 Aspect Ratio • 68 Degree Wide Field of View • Large Format, Dual-Exposure CMOS Sensor • F1.7 Optics, 0.85 LUX Full Color Every 4RE system also includes a compact, high resolution, full color back seat / camera. This camera has infrared illumination for back seat recording in zero light conditions. 4RE can also record and display video from standard analog cameras/ like FLIR cameras and backup cameras. The 4RE interview room solution has three camera options, a traditional dome security camera, a covert motion sensor hidden camera, and a covert pinhole camera. System must include at least one low visibility option for squads 4RE complies with this specification. Each system includes a cabin camera with infrared illumination for back seat recording in zero light conditions. 4REHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 26 WRTCH-1—G-U'RRG D.G I T R t IN CAR VIDED System must include multiple microphone options including interview rooms, squad, and wireless 4RE complies with this specification. The in-car video system includes two microphones, a wireless microphone and a wired cabin microphone. The interview rooms also have two microphone options. The first microphone option is a microphone integrated into the dome camera. The second is a separate wired microphone that can be installed separate from the camera(s). User interface in squad must be fully separate from the in squad computer system and must be touch screen 4RE complies with this specification. Each system includes a Remote Display Control Panel that users can use to interact with the video system. In squad and interview rooms the equipment must have indicator lights for easy reference regarding power, audio and video status 4RE complies with this specification. The in-car system includes LED indicators that can be seen from within or outside the vehicle. The interview room solution includes a switch, similar to a light switch, with an indicator light to show the user that system is recording. All hardware and equipment shall include sufficient internal power sources to run for a minimum of 24 hours in the case of loss of external power and shall have built in power surge protection 4RE is designed to operate within the volatile power environment of the patrol vehicle, and therefore does not include an internal power source to maintain power if the external power source is lost. 4RE does maintain accurate date and time keeping through an internal real-time clock with a lifetime battery backup, and includes programmable parameters or configuration files that are contained in non-volatile memory which would not require reprogramming as a result of a loss of power. 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 27 MATCH-,—GUARD D.G I T R t IN CAR VIDED All hardware and equipment must be shock, drop,vibration and temperature resistant 4RE complies with this specification. 4RE is certified to Military Specification Standards— MIL- STD-810F. All equipment shall come with a three year warranty on all components The attached pricing includes a three (3) year hardware and software warranty. Vendor shall provide a service/maintenance plan for the entire term of the Contract detailing all service and maintenance provided for software and hardware Hardware and software agreements have been attached in this proposal. Vendor shall have at least 5 years' experience in the field WatchGuard Video complies with this specification. WatchGuard was founded in 2002 and began full production of its mobile video products in September of 2005, with initial shipments beginning in October 2005. Vendor shall provide at least 3 references from clients of similar size that have purchased from the vendor within the last 2 years Customer Name: St. Cloud Police Department Contact Individual: Sergeant Todd Spadgenske Telephone: (302) 345-4444 Email Address: todd.spadgenske@ci.stcloud.mn.us Street Address: 101 11'" Avenue N City, State, Zip Code: St. Cloud, MN 56303 Description: 29 4RE systems deployed 4 R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 28 MATCH-,—GUARD D I G I T A t IN CAR VIDED Customer Name: Oakdale Police Department Contact Individual: Sergeant Brian Stroshane Telephone: (651) 730-2759 Email Address: brian.stroshane@ci.oakdale.mn.us Street Address: 1584 Hadley Avenue North City, State, Zip Code: Oakdale, MN 55128 Description: 12 4RE systems deployed Customer Name: Stearns County Sheriff's Department Contact Individual: Lieutenant Jon Lentz Telephone: (320) 259-3775 Email Address: jon.lentz@co.stearns.mn.us Street Address: 807 Courthouse Square City, State, Zip Code: St. Cloud, MN 56303 Description: 52 4RE systems deployed The base price shall include a 5 year contract meeting all of the requirements above Additional pricing should be provided for a la carte purchasing of equipment for backups,replacement, and/or additional squads or rooms for a 5 year period WatchGuard Video complies with this specification. The five (5) year contract period will include a three (3) year hardware and software warranty, as specified. Extensions for up to five (5) years of hardware coverage are available, and quoted in the attached Cost Proposal. EXCEPTION TO RFP PARAGRAPH 6. Source Code. The selected vendor shall place source code for the software in escrow with an independent third-party (with whom a separate escrow agreement will be entered into by City with all related costs paid by the vendor). The source code shall be kept current with the releases/version of the software in live use at the City. The source code shall revert to the City for the City's use if the vendor files for HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 29 WATCH , i'GU'RRG D I G I T R t IN CAR VIDED bankruptcy or protection from creditors in a court of law. The City shall then have full rights to use source code for any purposes other than resale. Within thirty (30) calendar days of the vendor going out of business or no longer supporting the software being licensed,the vendor shall provide appropriate source code to the City. The same applies if the vendor is merged or acquired and the software is no longer supported. Once the City obtains the source code, it shall be a perpetual license, and there shall not be any additional fees due, even if additional licenses are deployed. WatchGuard Video would like to respectfully take an exception to this paragraph. Further discussion and exploration is needed before we commit to the escrow. We welcome future conversations, and are hopeful that we can gain a better understanding of this requirement in order to ensure that WatchGuard Video can meet the City's needs in this area. IREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 30 WATCH- rI GUARD DIGITAL IN A'CAR VIDEO LIMITED IN-CAR HARDWARE WARRANTY WatchGuard Video, in recognition of its responsibility to provide quality systems, components, and workmanship, warrants each system, part, and component it manufactures first sold to an end user to be free from defects in material and workmanship for a period of ONE-YEAR from the date of purchase. A defective component that is repaired or replaced under this limited warranty will be covered for the remainder of the original warranty period. Where defects in material or workmanship may occur, the following warranty terms and conditions apply: WARRANTOR—This warranty is granted by WatchGuard Video, 415 Century Parkway, Allen, TX 75013, Telephone: 972-423-9777, Facsimile: 972-423-9778. PARTIES TO WHOM WARRANTY IS INTENDED—This warranty extends to the original end user of the equipment only and is not transferable. Any exceptions must be approved in writing from WatchGuard Video. PARTS AND COMPONENTS COVERED—All parts and components and repair labor of the warranted unit manufactured and/or installed by WatchGuard Video are covered by this warranty, except those parts and components excluded below. PARTS AND COMPONENTS NOT COVERED—The Limited Warranty excludes normal wear-and-tear items such as frayed or broken cords, broken connectors, and scratched or broken displays. WatchGuard reserves the right to charge for damages resulting from abuse, improper installation, or extraordinary environmental damage (including damages caused by spilled liquids)to the unit during the warranty period at rates normally charged for repairing such units not covered under the Limited Warranty. In cases where potential charges would be incurred due to said damages, the agency submitting the system for repairs will be notified. Altered, damaged, or removed serial numbers results in voiding this Limited Warranty. If while under the warranty period, it is determined that the WatchGuard Video system was internally changed, modified, or repair attempted, the system warranty will become null and void. deIR E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 35 WATCH- rI GUARD DIGITAL IN A'CAR VIDEO LIMITED LIABILITY—WatchGuard Video's liability is limited to the repair or replacement of components found to be defective by WatchGuard Video. WatchGuard Video will not be liable for any direct, indirect, consequential, or incidental damages arising out of the use of or inability to use the system even if the unit proved to be defective. WatchGuard Video will not be responsible for any removal or re-installation cost of the unit or for damages caused by improper installation. REMEDY—If, within the duration of this warranty, a unit or component covered by this warranty is returned to WatchGuard Video and proves to be defective in material or workmanship, WatchGuard Video shall (at its option) repair or replace any defective components or offer a full refund of the purchase price . Replacement of a defective component(s)pursuant to this warranty shall be warranted for the remainder of the warranty period applicable to the system warranty period. SHIPPING—During the first ninety(90) days of the initial warranty period, WatchGuard Video will provide a prepaid shipping label to return any defective unit for end users in the continental United States provided serial numbers are submitted with request. In such event, contact WatchGuard's Customer Service Department to request a return material authorization (RMA) number. Failure to obtain and use a WatchGuard Video prepaid shipping label in the first ninety days (90) on the return shipment will result in the end user being responsible for shipping costs to WatchGuard Video. After the first ninety(90) days, the end user will be responsible for any shipping charges to WatchGuard Video. WatchGuard Video will return ship the product to a customer within the continental United States by prepaid ground shipping only. Any expedited shipping costs are the responsibility of the end user. Customers that are outside the continental United States will be responsible for all transportation costs both to and from WatchGuard Video's factory for warranty service, including without limitation to any export or import fees, duties, tariffs, or any other related fees that may be incurred during transportation. + E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 36 WATCH- rI GUARD DIGITAL IN A'CAR VIDEO You may also obtain warranty service by contacting your local WatchGuard Authorized Service Center(ASC) for shipping instructions. A list of local ASCs may be obtained by contacting WatchGuard's Customer Service Department. Customers will be responsible for all transportation costs to and from the local ASC for warranty service. EXTENDED WARRANTY—Extended Warranties may be purchased directly from WatchGuard Video. Any and all extended warranties must be purchased prior to the expiration of any previous warranty. Failure to purchase an extended warranty prior to the expiration of the warranty period will require the covered unit to be physically inspected at the facility of the manufacturer and any repairs necessary to bring the unit back to full working order must be performed prior to the issuance of any new warranty. The customer will be responsible for the cost of the inspection(equal to 1 hour of labor)plus the standard costs associated with any required repairs. Should you have any further questions regarding the WatchGuard Video limited warranty,please direct them to: WatchGuard Video Attn: Customer Service Department 415 Century Parkway Allen, Texas 75013 (800) 605-6734 Toll Free Main Phone (866) 384-8567 Toll Free Queued Customer Service (972) 423-9777 Main (972) 423-9778 Fax www.watchguardvideo.com support(aiwatchguardvideo.com AVE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 37 WATCH i GU'RRD DIGITAL IN CAR VIDEOO EVIDENCE LIBRARY SOFTWARE PROTECTION PLAN TERMS AND CONDITIONS Your WatchGuard Software Protection Plan for Evidence Library (herein referred to as the "Software Protection Plan") is governed by these Terms and Conditions and constitutes your contract with WatchGuard as described below. Subject to these Terms and Conditions, (i) The Evidence Library Software ("Covered Software") first sold to an end user is guaranteed to be free from defects in material or workmanship for the duration of the Coverage Period. (ii) The Software Protection Plan provides you with access to telephone technical support and web-based support resources for the Covered Software. (iii) The Software Protection Plan provides you with access to software service packs and minor software updates, The Software Protection Plan can be extended beyond the first year for years 2-5 provided payment for the annual Software Protection Plan for each year is made to WatchGuard prior to the end of the Coverage Period. The Software Protection Plan must be carried consecutively without any lapses in yearly coverage across the entire fleet of vehicles in which a 4RE unit was purchased. WatchGuard will track the serial numbers of each 4RE unit and associate coverage with the Software Protection Plan respectively. All 4RE In-Car and 4RE IT related hardware is excluded under the Software Protection Plan. The duration of the Software Protection Plan ("Coverage Period") is for the period specified in the Coverage Period on the preceding page. WatchGuard may restrict service provided under this Software Protection Plan to the Covered Software's original country of purchase. Service Options: (i) Remote Service which includes call center, on-line chat, email, will call, and remote desktop service, is provided free of charge for the Coverage Period. In instances where remote desktop capability is accessible, WatchGuard will make every reasonable effort to provide a solution remotely. AIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 38 WATCH i GU'RRD DIGITAL IN CAR VIDEOO (ii) On-Site Technical Service must be scheduled in advance and is available at a minimum daily rate. Contact WatchGuard for further information regarding rates and availability. TECHNICAL SUPPORT Telephone and Web Support. During the Coverage Period WatchGuard will provide you with access to telephone technical support and web-based technical support resources. Technical support may include assistance with installation, launch, configuration, troubleshooting, recovery, interpreting system error messages, and determining when hardware repairs are required. WatchGuard will provide technical support for the Covered Software including software applications that are installed by WatchGuard or an Authorized Service Center. WatchGuard will provide support for the then- current version of the software. Support Limitations. The Software Protection Plan does not cover: (i) Issues that could be resolved by upgrading the software to the then-current version. (ii) Your use of or modification to the Covered Software in a manner for which the Covered Software is not intended to be used or modified. (iii) Third-party products or their effects on or interactions with the Covered Software. (iv) Your use of a computer or operating system that is unrelated to Covered Software (v) Connectivity issues with the Covered Software over networks not built or supported by WatchGuard. (vi) Covered Software that has been deleted or uninstalled. (vii) Preventative maintenance on the Covered Software. (viii) Damage to, or loss of, any software or data residing or recorded on the same computer as the Covered Software. The contents of the hard drive may be deleted in the course of service. WatchGuard may install system software updates as part of your service that will prevent the software from reverting to an earlier version. Reinstallation of software programs and user data are not covered under this Plan. AIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 39 WATCH " GUARD DIGITAL IN CAR VIDEOO (ix) IT hardware and software which includes, but is not limited to, servers, computers, DVD burners, NAS, SAN, or JBOD online storage devices, uninterruptable power supplies, building mounted wireless access points, antennas, and all related brackets and mounting hardware ("IT Equipment"). (x) On-Site technical service. (xi) Problems caused by the function of a network or viruses or other software problems introduced into the Covered Software or computer the Covered Software is running on. (xii) Except as specifically provided herein, any other damages that do not arise from defects in materials and workmanship or ordinary and customary usage of the Covered Software. Any Incident deemed out of scope as defined in this Software Protection Plan or any incident that occurs while no Software Protection Plan Agreement is in place, shall be subject to additional fees and/or charges. The Customer will be quoted applicable charges and rates prior to any service(s) being performed. Approved service(s) will commence upon receipt of a purchase order. Obtaining Technical Support You may obtain technical support by calling the telephone number listed below. The Customer Service Representative will provide you technical support. YOUR RESPONSIBILITY To receive service or support under the Plan,you agree to comply with the following: (i) Provide your agency name and serial number(if required) of the Covered Software. (ii) Provide information about the symptoms and causes of the problems with the Covered Software. (iii) Respond to requests for information, including but not limited to the associated serial number of Covered Software, version, model, IT hardware, and software including operating system and database software, third-party software installed, any peripherals devices connected or installed with the Covered Software, any error messages displayed, actions taken before the Covered Software experienced the issue and steps taken to resolve the issue. AREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 40 WATCH i GU'RRl DIGITAL IN CAR VIDEOO (iv) Update software to currently published releases prior to seeking service. (v) You shall maintain all IT Equipment related to or required by the Covered Software. Any incident arising from inadequate maintenance of these systems shall be subject to additional per incident charges (vi) Any changes to the hardware or software environment for both the Covered Software and IT Equipment made by Customer that results in any degradation in performance will be the responsibility of you including any related costs to correct the issue. Changes include, but are not limited to, in-car installation resulting in a non-approved installation, damaged or misalignment of wireless antennas caused by the customer or weather, untrimmed trees or added obstacles that degrade wireless signal strength, added vehicles without regard for adding additional wireless access points that results in degraded performance, adding or changing video storage locations in an improper manner, adding or updating server software without the approval of WatchGuard, changes to the 4RE related network topology or architecture without consultation of WatchGuard. GENERAL TERMS (i) WatchGuard may subcontract or assign performance of its obligations to third-parties but will not be relieved of its obligations to you in doing so. (ii) WatchGuard is not responsible for any failures or delays in performing under the Plan that are due to events outside WatchGuard's reasonable control. (iii) This Plan is offered and valid only in the United States of America. This Plan may not be available in all states, and is not available where prohibited by law. (iv) In carrying out its obligations WatchGuard may, at its discretion and solely for the purposes of monitoring the quality of WatchGuard's response, record part or all of the calls between you and WatchGuard. (v) WatchGuard is not obligated to renew the Software Protection Plan after termination. If a new Software Protection Plan is offered, WatchGuard will determine the price and terms. 411REHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 41 WATCH GUARD DIGITAL IN CAR VIDEOO LIMITATION OF LIABILITY EXCEPT FOR THE LIMITED WARRANTIES AND REMEDIES CONTAINED HEREIN, THIS PRODUCT IS PROVIDED ON AN "AS IS" BASIS, WITHOUT ANY OTHER WARRANTIES OR CONDITIONS, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR THOSE ARISING BY LAW, STATUTE, USAGE OF TRADE, OR COURSE OF DEALING. NEITHER WATCHGUARD NOR ITS DEALERS OR SUPPLIERS WILL HAVE ANY LIABILITY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING BUT NOT LIMITED TO, LOSS OF REVENUE OR PROFIT, WHETHER RESULTING FROM THE USE, MISUSE OR INABILITY TO USE THIS PRODUCT OR FROM DEFECTS IN THE PRODUCT, EVEN IF WATCHGUARD HAS BEEN ADVISED OF THE POSSIBLITIY OF SUCH DAMAGES, OR THEY ARE FORESEEABLE. WATCHGUARD IS ALSO NOT RESPONSIBLE FOR CLAIMS BY A THIRD PARTY. WATCHGUARD'S MAXIMUM AGGREGATE LIABILITY TO YOU, AND THAT OF ITS DEALERS AND SUPPLIERS, SHALL NOT EXCEED THE AMOUNT PAID BY YOU FOR THIS PRODUCT AS EVIDENCED BY YOUR PURCHASE RECEIPT. This limited warranty gives you specific legal rights. You may also have other rights that may vary from state to state or from country to country. You are advised to consult applicable state or country laws for a full determination of your rights. SUPPORT CONTACT INFORMATION WatchGuard Video Attn: Customer Service Department 415 Century Parkway Allen, Texas 75013 EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 42 WATCH 1-GUARCT DIGITAL IN . CAR 'V I DE O (800) 605-6734 Toll Free Main Phone (866) 384-8567 Toll Free Queued Customer Service (972) 423-9777 Main (972) 423-9778 Fax www.watchguardvideo.com support@watchguardvideo.com AIR E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 43 WATCH " GUARD DIGITAL IN CAR VIDEOO SERVER FULL SERVICE WARRANTY ACTIVATION - This Service Plan is activated, and the below terms and conditions apply, on the date of shipment of the Equipment by the Manufacturer("WatchGuard Video"). User registration is not required to activate this Service Plan. SERVICE PLAN - This Service Plan applies to on-site computer repair services that are available to you from Exelus, LLC ("Exelus") for the Equipment you purchased. Exelus shall provide to the User the services described in this Service Plan for a period of three (3)years. COVERAGE - (1) To obtain performance under this Service Plan, an End User should call Exelus at their toll-free number 866-668-2773 and report the nature of the problem with the Equipment. Only representatives of Exelus or authorized Exelus service providers may perform repairs on the Equipment under this Service Plan. (2) During the Service Plan Period, Exelus will repair or replace, at the option of Exelus, any Equipment having a defect in material or workmanship. All replacement parts shall be provided by WatchGuard Video at no cost to End User. Exelus will return the Equipment to a like factory shipped condition. Exelus will not reload User's software. Circumstances may; however, require the reloading of the operating system as originally installed by the Manufacturer. Replacement parts are new or like-new(tested equivalent to new). Exelus may provide replacement parts made by various manufacturers when supplying parts to User. All replacement parts shall also be covered under this Service Plan for the remainder of the Service Plan Period or thirty(30) days (whichever is longer) and WatchGuard Video warrants that replacement parts will be interchangeable with the parts they are to replace, and will conform to the specifications current when they are shipped. (3) Some problems or defects may require Exelus to reformat or replace a Hard Disk Drive. Under such circumstances all data on the disk drive may be lost. The User is solely responsible for the security of User's data. Neither Exelus nor the authorized Exelus service providers shall be liable for the loss or destruction of data or media resulting from a defect in materials or workmanship covered by this Service Plan or resulting from the services performed hereunder. Exelus strongly advises End User to implement and maintain a daily routine to backup data to minimize the loss of data in the event of Equipment failure. Exelus service providers are required to return all AIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 44 WATCH " GUARD DIGITAL IN CAR VIDEOO replaced and/or unused components including Hard Disk Drives. Users that intend to keep a failed Hard Disk Drive to attempt data recovery or protect the data must make arrangements to purchase a replacement Hard Disk Drive prior to the service incident. Neither Exelus nor WatchGuard Video will accept the failed Hard Disk Drive after the service incident has been closed. (4) Exelus representatives will initially attempt to diagnose problems over the telephone. Telephone technical services are available on the Exelus toll-free service line, 866-668-2773, during normal business hours (7 AM to 7 PM CST)Monday through Friday. EXCLUSIONS - This Service Plan does not include: (1) Service or replacement of peripherals including,but not limited to, keyboards, mice, monitors, scanners, speaker sets, external drives, backup media,power protection devices, or Equipment specified by WatchGuard Video as special, non-stock, or custom ordered goods. These items may be warranted by WatchGuard Video or Manufacturer; (2) Installation or set-up of the Equipment; (3) Service needed as a result of moving the Equipment; (4) Physical and/or cosmetic damage to the exterior surface or housing of the Equipment; (5) Problems resulting from negligence, misuse, abuse, or other physical casualty to the Equipment; improper maintenance; electrical disturbances; acts of nature; or work, attachments, additions, alterations, or modifications by persons other than qualified service providers; (6) Service needed as a result of improper operating environment; (7) Any problem not involving a defect in the Equipment hardware, including, but not limited to software problems and errors, programming problems and errors, software incompatibility problems, software installation problems and errors, and operating system problems and errors; (8) Any problem deemed by Exelus, in its sole discretion, that cannot be solved by on-site replacement of defective Equipment hardware; or(9)Use of any item with the Equipment if the item is not designated by WatchGuard Video for use with the Equipment. RESPONSIBILITIES OF USER- User shall: (1) operate the Equipment in an environment meeting WatchGuard Video's specifications; (2)protect the supply of electricity to the Equipment through the use of appropriate surge protection devices; (3) comply with WatchGuard Video's operating manual; (4) if you are experiencing hardware difficulties and are receiving diagnostic messages,print out or make note of the error message and communicate it to an Exelus help desk technician; (5)permit no work on the Equipment except by qualified service AIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 45 WATCH GUARD DIGITAL IN CAR VIDEOO providers who are properly trained; (6) have an adult representative present whenever Exelus provides support services; (7)perform such diagnostic procedures or programs as requested by an authorized Exelus representative; (8) safeguard and deliver to an authorized Exelus service provider all replacement parts and/or accessories shipped by the Manufacturer to End User. Either the part(s)to be replaced or the replacement part(s) or item(s) shipped to End User must be returned to the Service Provider at the time of service. End User assumes financial responsibility for all parts and accessories, including, but not limited to, cables, diskettes, manuals and other accessories bundled with component(s), shipped to User until the items or parts replaced are returned to the Service Provider. User may be required to supply a valid credit card number and expiration date (i.e. VISA or Master Card) to secure reimbursement to WatchGuard Video in the event of physical or cosmetic damage and/or all defective or unused parts, components and accessories are not returned to the Service Provider at the time of service. TRANSFER OF SERVICE PLAN - This Service Plan may be transferred at any time during the original term hereof. The transferee succeeds to the remaining term of the Service Plan. LIMITATION OF LIABILITY -NEITHER EXELUS NOR ITS AUTHORIZED SERVICE PROVIDERS HAVE ANY LIABILITY TO USER(S)FOR ANY DIRECT, INDIRECT, SPECIAL, EXEMPLARY, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOST PROFITS OR LOSS OF BUSINESS OR DOWN TIME, YOUR TIME, THE CLAIMS OF THIRD PARTIES OR INJURY TO PROPERTY, REGARDLESS OF THE NATURE OF THE CLAIM, EVEN IF EXELUS OR ITS SERVICE PROVIDERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. USER UNDERSTANDS AND AGREES THAT EXELUS AND/OR ITS AUTHORIZED SERVICE PROVIDERS ARE NOT RESPONSIBLE FOR LOSS, DESTRUCTION OR DAMAGE TO SOFTWARE AND DATA. YOUR SOLE REMEDY AGAINST EXELUS OR ITS AUTHORIZED SERVICE PROVIDERS IS LIMITED TO THE COST OF REPLACING THE DEFECTIVE EQUIPMENT AND/OR TO SEEK RECOVERY OF THE AMOUNTS YOU HAVE PAID FOR THIS SERVICE PLAN. LAWS VARY FROM STATE TO STATE SO THE ABOVE LIMITATIONS MAY NOT APPLY. 4RE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 46 WATCH ~p GUARD DIGITAL IN CAR VIDEOO PARTS AVAILABILITY - Because of the rapid development of technology in the computer industry, or for other reasons, a particular part may not be available from WatchGuard Video. In such an event, Exelus will make reasonable efforts to locate a compatible replacement part(s) from other sources. If Exelus cannot locate a compatible replacement part(s), then, if possible, Exelus will offer to upgrade User's system to the least expensive configuration that can be serviced. If User elects to accept the offer to upgrade, then User shall repay Exelus for the cost of the upgrade. In the event User chooses not to accept the upgrade Exelus shall not be responsible to make repairs under this Service Plan. MISCELLANEOUS - This Service Plan shall be governed by and construed in accordance with the laws of the State of Minnesota. If any provision of this Service Plan is void or unenforceable, the parties agree to delete it and agree that the remainder of this Service Plan will continue to be in effect. Exelus may assign this Agreement to any entity owned or controlled by Exelus LLC. This Service Plan contains the entire understanding of the parties and supersedes all previous verbal and written agreements with regard to the subject hereof. No term or condition of any purchase order or other writing issued by User inconsistent with this Service Plan will be binding upon Exelus. iiirE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 47 This page was intentionally left blank for the purpose of double-sided printing. 48 "R TC H1"G UA°R"Dr DIGITAL IN CAR VIDEO 4RE SOLUTION DESCRIPTION Section Contents: Introduction 51 Unique Features and Functionality 52 In-Car Hardware Components 53 Simple Operation 56 Evidence Library Video Management Software 59 Evidence Storage Considerations 66 4RE In-Car Video Solution Specifications 71 d4RE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 49 This page was intentionally left blank for the purpose of double-sided printing. 50 -.gam 4RE SOLUTION DESCRIPTION INTRODUCTION The WatchGuard solution has all of the necessary components and features of the typical server solution, such as: record triggers, audio and video feed from multiple sources, wireless transfer capabilities, and back office management software. But basic components such as these are where the similarities between WatchGuard products and other systems stop. WatchGuard Video has designed and engineered a complete video server solution from the ground up that addresses the problems that plague the implementations of other solutions. Many challenges such as: wireless uploads, file sizes, video quality, and expensive storage space are areas where most solutions fall short or where compromises or sacrifices have to be made by agencies because of budget constraints. WatchGuard Video has invested nearly $10 million dollars on the Research and Development efforts associated with the 4RE HD Digital In-Car Video System to address and correct a lot of issues typically associated with server solutions, as well as add innovative features and capabilities to improve the overall quality and user experience of the system. Each component of the 4RE system has been designed, extensively tested, and improved upon by WatchGuard Video engineers and our customers. The 4RE DVR, for example, is a technology that has been refined and improved over the past several years in order for it to be the sophisticated, reliable, and low maintenance product it is today. 4RE is the in-car component that Officers will interface with every day. 4RE is built small, lightweight, rugged, user-friendly, and requires minimal Officer interaction. The system has automotive grade components that feature a sturdy over molded construction which increases durability as well as occupant safety. Further adding to the robustness of the system, all vital connections are locking connectors that have been thoroughly tested in this environment. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 51 UNIQUE FEATURES AND FUNCTIONALITY True High Definition Video The 4RE system gives agencies the ability to record their critical evidence in true High Definition. The technology behind the system allows this to be done responsibly with respect to files sizes and storage requirements necessary to support the high definition video. This is achieved through multiple resolution recording. The forward facing camera has the ability to record video in high definition and at a standard resolution simultaneously. On recordings that turn out to be important or considered evidentiary, the HD version is stored. Routine recordings, which generally make up about 90% of all recorded video, are stored at the standard resolution. The differentiation between the two types of video is completely automated and configured through the back-end software using agency defined Event Tags. Customizable Event Tags can be configured to control which recordings are stored in high definition, and they can also instruct the back-end software to retain evidentiary recordings longer. At the end of a recording, Officers simply select an event category, and the pre- configured agency policies determine the rest. avoid countless lawsuits. It has also helped solve hundreds of criminal cases, including murders and robberies that no other in-car video system would have captured. Superior Video Quality Just like High Definition television, 4RE records video in a 16:9 wide screen aspect ratio (versus conventional 4:3 ratio where the image area is almost square). This wide screen aspect ratio is the ideal format for in-car video systems because it wastes fewer pixels on the sky and the vehicle's hood —a full 25 percent fewer wasted pixels. Not only does this provide a better view, EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 52 wrrrmertforraRcr it reduces file sizes and increases transfer speeds. 720p (16:9) 0 AU D7 (4:3) _• 75% 11111111111C1"."11111----- 12.5% With 720p resolution, the 4RE system provides license plate legibility up to 38 feet away even at the widest able zoom level. Most conventional systems are limited to approximately 18 feet, and systems that tout a 68-degree lens often cannot read plates much beyond the length of the hood. 4. 4, HTJ.61O • IN-CAR HARDWARE COMPONENTS Wn1DH B GUnRD 4RE consists of the following components: ......... w°° '44 ➢ Touch Screen Graphical User Interface F'""' 1 EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 53 11111TITH- M o 4RE Remote Display Control Panel features a 4.3" LED backlit touch screen. The user interface that is throughout the in-car experience is intuitive and easy to navigate, when needed. o Nearly all of the functions that an Officer will interact with on a daily basis are hardware keys laid out along the Control Panel. Preferences such as brightness and volume are also at the push of a button. Preferences are remembered each time the Officer starts their 4RE system. ➢ High Definition Front Camera o 4RE is available with the first HD camera in the in-car video market, wArcN4909 which is capable of recording resolutions up to 1280x720. ➢ Back Seat Camera o The 4RE system will include a compact, full color back seat camera I` with infrared illumination for back seat recording in zero light conditions. VP lila ➢ DVR with Dual Drive Architecture o 4RE uses an advanced dual drive architecture that provides redundancy and the ability to recover video that was not previously recorded. The first drive is an integrated drive. This drive may be a 4REI 64GB solid state drive, or a 200GB automotive grade hard drive. 4RE buffers video and audio (when audio is active) to this drive any time the system is powered up. o 4RE also includes a removable 16GB USB flash drive that is secured behind a locking door. All recorded events are copied to this USB drive, giving the Department a redundant means with which to transfer video. If the USB drive were ever used to transfer video, 4RE is still maintaining that video on its integrated hard drive. If that USB drive became damaged or lost 4RE is still protecting its copy in the car. The DVR will protect that video on the integrated EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 54 hard drive until it receives secure confirmation from the server that the event has been uploaded. ➢ High Fidelity Wireless Microphone System o The WatchGuard High Fidelity (Hi-Fi) Wireless Microphone is has superior quality and design. Rubber over-molded construction protections it from harsh environmental conditions and accidental dropping. In addition to the Hi-Fi microphones rugged design, it has superior performance and quality. The Hi-Fi microphone is designed around high powered industrial radio modem technology instead of the cordless telephone technology used by nearly every other wireless microphone in the in-car video industry. o Other features include: • Near CD Quality High Fidelity Sound • Audio Range - 200— 12K Hz (vs. 200—4K Hz) w , 1.11 • Line of Sight Range— 1 to 2 Miles (vs. 1,200 ft) • Superior Building Penetration Performance • Battery Life (Lithium Polymer iPod Battery) • Typical Talk Time—24 Hrs (vs. 12 Hrs) • Typical Standby time—30 Days (vs. 12 Hrs) • Charge Time—2.5 Hours • LCD Status Display • Robust Duty Belt Clip and Rotatable Alligator Clip ➢ Cabin Microphone o Each system includes an internal cabin microphone that records on a separate sound audio channel from the wireless microphone system when activated. This microphone is amplified in order to clearly pick-up even the faintest of conversations. Additionally, this microphone is wired and extendable so that it may be installed in an optimal location for any type of vehicle. ➢ Wireless Radio, Antenna, Power over Ethernet Injector EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 55 SIMPLE OPERATION 4RE, typically, is set up to turn itself on with the ignition of the vehicle. This is configurable by the Department. While powered on, there is also a setting that would prohibit manually turning off the system while the ignition is on. Anytime during a record event, 4RE will not respond to any power down commands in order to protect the recording that is in progress. 4RE will also power itself down upon the ignition being turned off(unless in an active record event). At the moment the ignition initiates a power down, 4RE executes two separate shutdown timers that are configured by the Department: 1. Shutdown Timer—This is a period of time that the Department specifies that the 4RE system will remain on before it actually powers itself down. During this timer the system is fully operational. 2. Wireless Timer—This timer allows 4RE to remain in a lower power state for a period of time set by the agency in order to allow the continued transferring of video to the server. This timer also allows a firmware upgrade to complete in the background without any Officer involvement. During operation, Officers have only a couple tasks they are required to do to use 4RE. At a minimum, they will need to manually stop each recording Required Event Tag 1 of 2 Save Type of Event when they are finished. The second task that will be (likely) Motorist Assist A Accident Resolution required is for the Officer to answer one (or more) event Domestic Maximum Traffic Citation categorization questions after the recording. This can be as I Server D.U.I.Arrest Il Protected simple as choosing from "Evidentiary" and "Routine" or a Warning s Cncnirinnc Vahirla bit more specific for the Department with customizable answers such as, "Arrest," "Citation," "Warning," "DUI," etc. These categorizations also later drive the retention period of the video as well as the resolution that the recording is kept in. No other interaction is required by the Officer. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 56 Tactical Features Throughout the shift, Officers may choose to take advantage of some of the tactical features of 4RE. Some of these features include: ➢ Dark Mode o This allows the Officers to quickly disable all the LED indicators and LCD monitor for completely dark situations. ➢ Covert Mode o A function that involves the Officer holding the ON button for three seconds. To the untrained eye, it will look as if the system has been turned off. In reality both cameras, inside and out are automatically activated and both microphones are automatically activated while the entire system has gone black. ➢ Event Override Buttons o If the Department chooses, they may display Event Override Buttons to the Officer at the point when they are choosing the Event Category. The Officer may be given the ability to classify an event and then update that event's "Server Retention" policy to, "Protected." When this event makes its way to the server, its "Protected" state will cause it to be ignored by the automatic purging and archiving routines, leaving it on the server indefinitely. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 57 iNRTCH',fi'GURRD1 D I G I T n{ IN CAR VIDEO Optional MDC Application The 4RE Mobile App is a simple interface for the tasks that Officers need as they go about their duties with an in-car video system (see screen shot below). The Mobile App runs on Windows XP and Windows 7 (32 and 64 bit) and interfaces with the 4RE DVR via an Ethernet connection. The Mobile App is merely an interface and does not leverage the MDC for any of 4RE's CPU intensive video processing. Furthermore, the Mobile App also works in conjunction with the 4.3" touch screen control panel, allowing 4RE to have full functionality when the MDC is not present, or not functioning. With both functional, Officers may choose to interface with the Control Panel and/or the Mobile App at their convenience. M.Watchguard 4RE Mobile App ®�j�_ inii, w 111 Live Playback Officer 4RE DVR Connection - Present s'y,- ,,ti rli 4:-.1 . ' ' ' ,..„. '4 —Ira 44 piel,„„;;;;;. ...4: _,.;„ , ___ __ 1 - I/ ..' 6.1: i ' ........ Info � ■� 1 Date/Time: 03/15/2010 10:17:1D t is& V Officer: Stan Wojciehowicz Vehicle: Jeff Truck !I Department: WGV Book fftrtn I _- Latitude: Mark Longitude: ll GPS Speed: Target Speed: ill Cameras Locked Speed: IIr nt Patrol Speed: I Fro � Cabin ON OFF jr., ,J EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 58 INITITF1-4 3 EVIDENCE LIBRARY VIDEO MANAGEMENT SOFTWARE The heart and soul of this solution is the back office software, Evidence Library 3 (EL3), a back- end server platform which utilizes sophisticated Microsoft SQL Server 2008 databases. EL3 provides advanced file management, a graphical search engine, and a feature rich media player. This software was not developed by a third party. WatchGuard Video engineers designed this software from the ground up to have all of the functionality, features, and the customization options necessary to ensure that law enforcement agencies have a useful tool that they can use to protect, search, copy, and create reports for their video evidence. EL3 CLIENT APPLICATION The EL3 Client Application can be installed on any workstation specified by the Department. It will run on Windows XP and Windows 7 (32 and 64 bit). All tasks, from searching and viewing, to provisioning vehicles, are performed in this application. Main Application Window ®WatchGoand€vidence Library = W ICI File Edit 'line Search Tools Help Sign Out Quick Search: B item, Page: - I2M per page }a�I Advanced Search,., IO - - - -- - -- - - - Stat.,. Officer Badge Vehicle Recorded On Tag:EventCa,., ❑i. By. --Everyone-- I Badge: Date:IIn the last?de'Ltd From: ---- To: -- Vehicle:I--Allvehicles-- - Category:I-Anything- •I Status:I_.AllVideo-- -I Event IL': Auto LI I 3 Flnd haw •J Reset All Slgnedin as'Kyrie Endres n, The user is first brought to the Quick Search screen, where most of the searching will take place. This screen has the most common searching fields that will satisfy most of the user level EHIGH DEFINITION,WIRELESS TRANSFER,SERVER—BASED IN—CAR VIDEO FOR LAW ENFORCEMENT 59 II RTER j"G-URRD C 11; i• =s t 1 N - GAR VIDEO requests for video. From here, searching for record events can be done by the following criteria: ➢ Recorded By-Allows the user to select the Officer's name who recorded the video event. Typing in this box will index the list to that starting point to make searching easier. • Badge— If the department configures the users with a Badge ID, or another form of identification, this may be searched on as well. ➢ Date—A date range from the drop down list or a specific date or range may be quickly selected here. This is the Recorded On Date. • Vehicle—This will allow searching for events by Vehicle ID • Category—This narrows the search by the Event Category. These are the event categories specified by the department prior to deployment. ✓ Status—This allows the user to search for Online Video only, Archive Video only, or All Video. > Event ID— Later, you will see that each Record Event has a unique Event ID. This may be searched for fast access to a specific event. 0 WatchGnard Evidence Library =I p1�I ' .--` File Edit View Search -fouls Help Sign Out - M Events _ -T. L{d31 tom. Quick Search: items 0...25 LIES'Items] Page. it .1 ge E I ie r4l I25 per page v li Y�I Advanced Search,,, ID Stat.., Officer Badge Vehicle Recorded On Tag:EventCa... Onli... Rushlow,Adam Camp, 2013-04-01-14':20:51(58 days Traffic gy; I—Everyone— �] ago) Warning Badge: iiii Onli... Robertson,Brent Brent's Car ag2013-04-03-13:40:44(56 days Traffic Citation Date.I In the last 60 d It - Onli... Robertson,Brent Brent's Car 2013-04-03-13'd2:16(56 days Traffic ago] Accident From: -- 2013-04-03-15':05:01(56 days Traffic To: ---- al Onli... Garrison,Kenny Charger ago) Warning E, Vehicle:I—Ad Vehicles— .i Onli... Garrison,Kenny Charger a013-04-03-15',15:18156 days Traffic go] Warning Category:[—Anything-- 3,1 11111 Onli... Robertson,Brent Brent's Car 20g13.04-03-18',W:18156 days Traffic Citation Status:[—AR Video— -i 2013-04-03-19':47:05(56 days Onli... Robertson,Brent Brent's Car ago] Traffic Citation Event ID: 2013-04-04-08'30:35155 days 111111 Onli... Robertson,Brent Brent's Car ago] Traffic Citation Auto', Ul�j Find Now i® Onli... Robertson,Brent Brent's Car 2001g3-04-04-08':47:58(55 days Traffic blaming liff Reset All ] 2013-04-04-11:05:04 L55 days Traffic iiii Onli... Robertson,Brent Brent's Car ago] Warning Onli... Robertson,Brent Erect's Car 291c3-04-04-11':19:45155 days11111 Traffic Citation Onli... Robertson,Brent Brent's Car 201ago3-04-04-11':53:54155 days Traffic ] Wa g Onli... Robertson,Brent Erect.,Car 2013-04-04-13':21:56(55 days Traffic ago] 1Narning 2013-04-04-13',55:58 155 days Onli... Robertson,Brent Erects Car ago] Traffic Citation Signed-in as,Kyrie Endres I—�. rri ^�,�r,.�• ,,.��.�•�«a_.._ •.�•- EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 60 =. L iN CAR 'V I OE O When the search is run, the user is shown a list of results. A thumbnail image of each recording is also included. Double clicking any of the events will open that event's Record Event Properties. Record Event Properties WatchGuard Evidence Library . File Edit View Search Tools Help Sign Out - Rvshfow-4/1/2013 x rdeo Evidence Event Properties Import Properties Event Tags l Cases la Export o Thumb... Eg Monday.April 01.2013 14:20:51(50 days ago) [Edit] # Rushiow.Main Carry I k-14:21:52 Duration [D1:19] 14:23:11 Igy Traffic Warning [Edit] Lur Not restricted 1. From SD Figh Res- [D1:11] I Play 11 Trim [Edit] le Keep Online:FALSE J,A Show metadata graph on playback [Edit] a Archive Safeguard:FALSE View Dynamic Metadata a The Record Event Properties reveals all of the details of the record event. The items in this view are as follows: ➢ The Video Section (left) o Here, the user sees the thumbnail image of the video with a graphical representation of how what video is available for this event. Above, you'll see that both the Front Camera and Cabin Camera both recorded during this event. The user may select either of these to begin playing o Below, a checkbox indicates that when the video is played, that the player will show the Metadata Graph. IREHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 61 IfVFITOrrig,),MtIPIRa o Near the thumbnail, the user can Burn this event to DVD, Export the Event (to a file system) and grab a snapshot of the thumbnail in JPEG format that can be saved onto the computer or any other location. ➢ Event Properties (top right—first tab) ➢ The event properties section shows the following information: o Recorded on Date o Officer Name o Vehicle ID o Event Category o Restricted Access -This is great feature of 4RE. This attribute, when set, will restrict and to only those few users who have been granted specific permission to view Restricted Events. This feature stemmed from incidents when high- profile recording were leaked from agencies, or simply watched by too many people. In the User Security, there is a permission for setting this attribute to Restricted and a separate permission for reviewing Restricted Video. For example, the department may dictate policy that requires Sergeants to set high profile events (such as celebrity encounters) to Restricted but only allow Captains and up to actually Review and Un-Restrict the Event. o Keep Online—This attribute will effectively hide this event from the automated purging and archiving process so the event, despite its Event Category, does not get removed from the database. When we explained the In-Car ability to allow Officers to set the "Server Retention" to "Protected," this is the attribute they are affecting. o Archive Safeguard —This attribute ensures that the event is archived during Data Cleanup, even if its Event Category would have normally caused it to be deleted. ➢ Import Properties (second tab) o The Import Properties tab shows all of the details about the event related to import such as date of import, how it was imported, the event ID, etc. ➢ Event Tags (third tab) EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 62 INFIT P11-GURREr A L N C A R VIDEO o The Event Tags tab shows all of the various Event Tags and Categorizations that the agency has defined. Some of these are setup to be answered in the car by the Officer, and some may be setup for use here, on the client, for adding additional information to the Event which may later be searched and queried. ➢ Cases (fourth tab) o This tab allows the user (with proper permissions) to add the record event to a new case folder or and existing case folder. ➢ Video Dynamic Metadata o This is a very powerful reporting and investigative tool that prints, in tabular form, all of the Static and Dynamic Metadata that was recorded for each event and the precise moment that the metadata was recorded. This report allows both a tabular and graphical view of the event. Tabular View Record Evora Dyn.mic Mandan i•..+.'�'¢-,...., •r... . y Ewen mi. 2013-04-01-14:20:5i Ruahlow,Priam Caney w..r 3.o.,,1. ten•..... .,.a ON, N. G+]w.el IV,. ru.0a.0+•..Y00 E14.40S.I 0a-t!.•now F+`•P]YPMJ �.RRIT 511544 EN •i1 MR 5111 H f0 �. Ifw•...d1A.r )II 3E.E1•I.155E Lw Mc F acC.P111N 01tru.. 00.3a401•1...50 w 1. NE Mc 10 w i wcn�.w ,,,,,Cy..,. 11 1 " I Record Event Dynamic Meradata ia +.s•... 1.13.0r*G 2013-04-01-14-20:51 Etas oa>.ew..01.0!) (w.. Rushlaw•Adam Camry J-... . Graphical View ddIRE HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 63 l►,MTCH-,1-013RRO J,i, i o L IN - C A R V I D E O Playback Window Pushing 'Play' in the record event properties window will open the playback window for the event. ®Video Playback:Rushlow,Adam-2013-04-01-14:20:51-Camry =I File View Play Front Camera Mews: 0 2 I 2.Front-SD High Res Now Playing Mgadata Wat hGuardVideo .-r . RLshlow,Adam piow • Cam ,FPS - Fastest: s'-ram+? r 7' L4 4.Tor.. F j � Ns33003.31 W97064.82 ._- t test'. Patrol GPS: 37 Mph - e 40:44/D1:11 I I[[] ®I-rx I- Itl _ w o 7c 0410112013 14.19.54 Dynamic MAcdata A Graph Options I1 A4-5,3,42917 oga wra r[s OFIW I I e = After launching the player, the playback window begins the process of streaming the event to the client. This streaming protocol allows playback to initiate prior to the event being fully downloaded by the client. As the screenshot above shows, the user is allowed to view the dynamic metadata graph, which shows a full representation of the event's triggers and speeds throughout the entire event. Using navigation arrows next to each trigger, the user can quickly skip to upcoming occurrences of the event. Full playback controls are included along with a snapshot feature that allows saving of JPEG images of the video. If multiple camera views are available, the use can toggle to that video from the playback window. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 64 WR`TCH1"GUARD DIGITAL IN - C A R V I D E D Advanced Searching and Reporting EL3 includes an advanced, but easy-to-use reporting and searching section called Advanced Search. It is in this area that more complex searches may be created and saved. For example, detailed GPS radius searches, patrol speed searches, radar speed searches, and relative time searches may be saved for constant access to a particular type of event that has happened x days ago. It is in this area that searches will be saved by administrators to search for events that may be protected or restricted so that this data may be cleaned up or freed up when the time comes. The following screenshot summarizes an advanced search that yields all of the online events recorded in the last 7 days where the patrol car speed eclipsed 85 miles per hour. This and any other saved search could be saved and recalled very easily for future evaluation. I 1 Advanced Search Options- .e .l Advanced Search !` i •�'='•4 What would you like to do? Geate a new Advanced Search. Run an®song Advan d Seaich_ IGea[enew Narticsea'cts _-1 Scroi Searhes 1 Use srk$earrh'sdtoigs Add Advanced Search-UntitiedSearch u Add a Field- I.Edit X Delete Select-I it Sort Add a Feld' Advanced Seam Defmnion: L� LN Match on the hollowing fields where: ( Recorded On=In the last 7 days IAAND ( Status=Dry hi ine-Not Archived IA ixye ) AND O Patrol Car Speed geala than or equal to Its wrnvea =� � l N cis coowost�assnveea:v�v f� I 6,1, II Save 11 C.",6 WatchGuard Evidence library I.4=.1"d'Mane File EArt View Search Took Help Sign Da - t Events r,.;ell b Rushlaw-4/1/2013 x A Espart 113 x Ativancetl Search Items 1,,.3 R items] Poge: 1 • w IF 11 25 Pr Page New Edit - X Delete �❑� --17,5 .f! T1 Stat... Officer badge Vehtde Recorded An To EventCa.,. Durat'to Return to Quirk Search 1 inj Traffic pn4i,., Stu¢ynskl,Fuson JStuaynski 2013-05-25-14:345514 days agog Warning 16:4 Active Searcle Sample Search Traffic pnfi,., Stu¢ynski,Jason 15tu¢ynski 2013-05-25-11:01,2614 days agog Warning 00:3 Saved Searches On[i,., Stu¢ynski,Jason JStu¢ynski 2013-05-25-11:01:2614 days ago) Traffic W:3 S Sample Search Warning 17.I-indNpw 1 rVII ULI liarIIVIYr VVIIaLLLJJ IIaMIVJI Lllr JLltcLn-UIIJLV IIt-StantVIVLV I VA LMVV LIVI VDILIVILIYI 65 EVIDENCE STORAGE CONSIDERATIONS Video Size, Compression, and Sampling High Definition video files run anywhere from 2 to 2.5 times the size of the average D1 (720x480) IACP compliant video files which, on average, run around 1GB per hour. 4RE addresses this reality with the first and only system to offer Multiple Resolution Recording. 4RE allows the forward camera to record in two resolutions simultaneously; a "standard" resolution and a "maximum" resolution. Prior to deploying 4RE into the fleet, decisions must be made in how to "categorize" events so that the automated purging and archiving may act accordingly. It is in this same breath that we apply one additional rule (Critical Event Rule) to each event "categorization;" whether to keep the event in the "standard" resolution or the "maximum" resolution. On average, around 10% of all the recorded events made at an agency are ever needed, or even watched once they have been recorded and uploaded. The other 90% of"routine" video fills up storage space, slows the transfer speeds, and in a twist of irony, drives the decision of what video quality to record in (because of how much of a factor it is). The good part of all this is that nearly all courtroom bound video (the evidentiary video) can be predicted by the event's categorization. For example, after stopping a recording, the Department may show the Officer a list of event categories such as "DUI," "Traffic Stop," "Arrest," "Citizen Contact," etc. This is completely customizable by the Department. During configuration, the answer, "DUI," and "Arrest" may force the event to be kept in the "maximum" resolution whereas the answers, "Traffic Stop," and "Citizen Contact" may force the event to be kept in the "standard" resolution. The beauty of this is that we are not only optimizing the back office storage, we are also optimizing the wireless transfer as well as the transfer to the server. No longer will the Department have to compromise video quality because of the size that is consumed by the most routine of events. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 66 N C A R VIDED Video recorded in 4RE is recorded and compressed using the most advanced H.264 High Profile (HP) compression technology. H.264 HP Technology leverages a highly intelligent video compression algorithm to render video at much higher quality using the same data rate, or it can render video at the same quality using a much lower data rate. The following table shows the currently available video quality settings and associated resolution, sampling rate, and resulting file size (per hour): 4RE Video Quality and File Sizes Resolution Sample Rate Average File Size Per Setting (pixels) (megabits/second) Hour(gigabytes) HQ-High 1280x720 5 2.32 HQ-Medium 1280x720 4 1.89 HQ-Low 1280x720 3 1.46 SQ-High 864x480 2 1.09 SQ-Medium 864x480 1.5 0.88 SQ-Low 864x480 1 0.66 Let's examine this a bit closer with the notion of Critical Event Rules in mind. We will use the following situation depicting 1 car working 1 shift: ➢ Amount of Total Video Recorded: 2 Hours ➢ Amount of Routine Video: 1.8 Hours ➢ Amount of Evidentiary Video: 0.2 Hours The following Calculations will be used to calculate the "Average File Size" for a given situation: (Amt.of Routine Video x Routine Avg. File Size)+(Amt.of Evidentiary Video x Evidentiary Avg. File Size) /(divided by) (Amt.of Routine Video)+(Amt.of Evidentiary Video) Situation #1 (Aggressive use of HD Video) ➢ Routine Resolution: SQ-Medium, 720x480 at 0.88 GB per Hour ➢ Evidentiary Resolution: HQ-High, 1280x720, 2.32 GB per Hour EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 67 ➢ This situation results in an average file size of 1.024 GB per hour o [ (1.8hrs x 0.88GB/h) + (0.2hrs x 2.32GB/h) ] / (1.8hrs + 0.2hrs) = 1.024 GB/h Situation #2 (A conservative use of HD Video) ➢ Routine Resolution: SQ-Low, 720x480 at 0.66 GB per Hour ➢ Evidentiary Resolution: HQ-Medium, 1280x720, 1.89 GB per Hour ➢ This situation results in an average file size of 0.78 GB per hour o [ (1.8hrs x 0.66GB/h) + (0.2hrs x 1.89GB/h) ] / (1.8hrs + 0.2hrs) = 0.78 GB/h Situation #3 (Optimizations without any HD Video) ➢ Routine Resolution: SQ-Low, 864x480 at 0.66 GB per Hour ➢ Evidentiary Resolution: SQ-High, 864x480, 1.09 GB per Hour ➢ This situation results in an average file size of 0.78 GB per hour o [ (1.8hrs x 0.66GB/h) + (0.2hrs x 1.09GB/h) ] / (1.8hrs + 0.2hrs) = 0.70 GB/h You'll notice that 4RE's Multiple Resolution Recording and Critical Event Rules may be applied using any two resolutions. If a connection of any kind proves slow enough to cause the Department to focus heavily on the smallest file size possible, 4RE can be setup to record two D1 resolutions, resulting in an average file size of 0.7 GB/hr., which is 30% smaller than any other system. The most important message to remember with 4RE is that with Critical Event Rules and Multiple Resolution Recording, you can maintain the same average file size of all other systems available, while saving nearly all of your courtroom bound video in High- Definition. How We Store Video The 4RE Back Office Solution is architected in such a way that there are two types of stored video; Online and Archive. Online Video refers to video whose Dynamic Metadata is still contained within the SQL tables. The video files themselves are stored on a secure storage device readily accessible by the Server. Archive Video is video whose Dynamic Metadata and video have been removed from the SQL tables and packaged into a file folder (Archive 4REHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 68 ifflFrrmq-,TorriwrEr Location). An Archived Video will not show up in searches related to Dynamic Metadata (such as GPS Radius Searches) but can quickly be found using the Static Metadata (Date, Officer Name, Vehicle ID, etc.) and, if needed, re-imported into the Active Storage. Most systems archive video in order to free up storage space, which can sometimes be very costly. However, in order to truly make this cost effective, they will often recommend you keep only 30 days (or so) of video in your active storage and then archive off any video that is needed for longer periods of time onto DVD or tape drive. The big negative of this is that any archived event that is needed by anyone at the agency needs to be "found" in the archive (which is usually a large stack of DVDs), and then re-imported. This may sound simple at first, but the reality of this use case is that a considerable amount of time is spent (by a human) re-importing video so that the person who needs to watch or copy the video may do so. This also includes the delay involved between the time that the person needs the video and the time it actually becomes available to the system. With our solution, the biggest benefit of archiving events out of Active Storage is the efficiency that the database feels from having all the Dynamic Metadata removed, making searching the database faster. However, archiving to a media such as DVD or Tape introduces a lot of cost and labor when any of those events are needed again. Our solution proposes that the Department archive their events to another device so that the events may be re-imported with the push of a button. ❑nline Static Metadata Online Static Metadata Online dynamic Metadata 0 Archive laden FIEP-s Plus Archive Dynamic Metadata Archive Static Metadata EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 69 iftn:rrtm-,TorriwrEr Our architecture archives events into their own folder, to the file system that we designate. If these file systems are accessible to the server, events can be re-imported immediately, without delay. This removes the manual steps involved with managing DVDs, tapes, maintenance to DVD Robots, and the actual time and energy needed to re-import each event manually. EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 70 'V nTEPI-.9iSU'RR'Er ❑'G i T A t IN - CAR V I ❑ E O 4RE IN-CAR VIDEO SOLUTION PRODUCT SPECIFICATIONS 4RE QUANTITATIVE SPECIFICATIONS The following is a table of quantitative specifications for the 4RE system. Key Features High Definition 720P Multiple Resolution Recording keeps all courtroom bound video in high definition with automated rules Designed to exceed IACP specification Wireless video transfer using 802.11n 16:9 aspect ratio balances wide viewing area and depth of field Automotive grade components throughout Full featured back office server and client applications Automatic configuration updates and firmware updates sent wirelessly and installed without intervention Record-After-The-Fact. Record video from days ago that was never recorded. 4.3"touch screen LED backlit display Up to 6 cameras and 3 audio sources Bookmark feature marks video for later review Multiple video transfer options. Wi-Fi (802.11n),Wired, Removable USB Thumb Drive System Temperature Range -30°F to+185°F (Operational) Operating Voltages 5-18 volts DC Current Draw:Operational Average: 1.95 amps Current Draw: Power Off Average: 0.0815 mA Max: 1.5 mA Current Draw: Power Off Average:250 mA Max: 350 mA Charging Microphone Video #of Cameras Supported (Base) 3 (1 Digital, 2 Analog) Recording #of Cameras Supported 6(1 Digital,5 Analog) (Expansion Card) Resolutions 1280x720(720P),864x480(480P),720x480(D1) Frames per second 29.97, 15,7.5,administratively selectable Video Compression H.264 High Profile Multiple Resolution Encoding Records front camera in two resolutions simultaneously(patent# 8081214) Recording Triggers Lights,Siren,AUX,Crash,Speed,Wireless Microphone, Manual Storage Architecture Dual drive architecture(patents pending) Internal 64GB Automotive Grade Solid State Drive OR Recording Media (Buffer) Internal 200GB Automotive Grade Hard Drive Recording Media (Removable) 16GB Solid State USB Drive OR 32GB Solid State USB Drive Upgrade All r -E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 71 JW'RTrH ,9iSU'RR'Dr . _ I N CAR VIDEO Pre and Post-Event 15 seconds-10 minutes, independently configured Redundancy Record-After-The-Fact(patents pending) 50 Hours average-64GB Solid State Drive Hours of Recording 155 Hours average-200GB Hard Drive Video Transfer Types Wireless(802.11n),Wired (Ethernet), Removable USB Drive Audio #Audio Sources Supported 3 (2 Wireless 1 Wired standard) Recording Audio Compression AAC multi channel Front Only Dimensions 3.68" L x 1.93" H x 1.97"W HD Zoom Weight 19 ounces Camera Direct Controls Zoom In,Zoom Out,Auto Zoom, Focus Far, Focus Near,Auto Focus Connection Type Locking HDMI Resolution 1280x720 Zoom 12x Low Light 0.2 to 1.8 lux Viewing Angle 3.2°to 57° Color Full color Auto Functions Iris,White balance,Shutter, Night View Front Only Dimensions 3.65"W x 1.76" H x 1.13"W HD Zero Weight 4.5 ounces Sightline Connection Type Locking HDMI Camera Resolution 1280x720 Low Light 0.2 to 1.8 lux Viewing Angle 68° Color Full color Auto Functions Iris,White balance,Shutter, Night View Cabin Camera Resolution 720x480 Low Light 1 Lux(Records in total darkness with IR illumination) Separate Infrared Infrared Backlit Yes Back Seat Camera — Viewing Angle 90°(horizontal) Dimensions 2.50" D x 1.63" H x 2.66"W Dimensions with bracket 2.50" D x 2.75" H x 2.94"W Color Full color All r -E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 72 lAtRTEPI-.91 SU'RR'Dr ❑I G I T 4 t IN CAR V I ❑ E O Auxiliary Resolution 720x480 Camera Low Light 0.2 Lux Viewing Angle 74° (horizontal) Dimensions 1.65" D x 1.50" H x 1.26"W Color Full color DVR Dimensions(Industry Standard) Single DIN Dimensions(Total) 1.91" High x 7.56"Wide x 7.38" Deep Dimensions(w/o Front Bezel) 1.63" High x 7.13"Wide x 6.75" Deep Weight 3.0 pounds Mounting Option Universal Bracket or Console Mounted Console Faceplate Spec. Opening: 1.65" High x 7.15"Wide GPS Standard. Crash Detection Standard. 3-axis solid state integrated sensor Additional Input/Outputs USB(on the go), Firewire, Ethernet, Radar Interface Remote Dimensions 3.94"Tall x 5.03"Wide x 1.34" Deep Display Weight 8 ounces Connection Type Locking HDMI LCD Type Touch Screen LCD Size 4.3" Diagonal LCD Resolution 480x272 LCD Illumination LED Backlit,dimmable LCD Brightness 700 nits Viewing Angle 150°H 130°V Typical Contrast Ratio 500:1 Keys/Buttons One piece rubber over-molded LED Indicators Power, Menu, Record,Stop, Review,Volume (+and-), Brightness (+and-),Cameras(1-4), Microphones(1-4) User Interface Full graphical touch screen user interface Mounting Options Overhead (Vehicle Specific Brackets)or Universal Wireless Transmitter Dimension 2.875"Tall x 1.94"Wide x 1.0" Deep Microphone Transmitter Weight 2.8 ounces Hi-Fidelity In-Car Cradle Dimensions 3.125"Tall x 2.94"Wide x 1.75" Deep In-Car Cradle Weight 4.3 ounces Battery Type Lithium Polimer, Replaceable Talk Time 24 hours(intelligent power management) Standby Time 30 days(intelligent power management) Recharge Time Over 50%charge within 10 minutes. Full charge in 2.5 hours Audio Range 200-12,000 KHz 41R E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 73 WRTtH1"G'I nR'Er ' N CAR VIDEO Range 1-2 miles, line-of-sight Frequency 900 MHz Security Channels 40, Digital Spread Spectrum DVR Synchronization May sync to any base without re-programming Transmitter Antenna Internal Functions Talk, Mute,Alert Mode Select, LED Indicators Alert Modes Audible,Vibrate,Audible+Vibrate,Silent, and Covert Mode Power Powered by DVR, Microphone Power Management Audio pickup Internal audio pickup. Lapel microphone optional Charging/Synchronization base Standard. Includes mounting hardware. Cabin Type Wired, amplified Microphone Length 7 feet, 12 foot extension available Server Operating System Windows Server 2008 R2 Standard OR Windows Server 2012 Software Database Microsoft SQL Server 2008 OR Microsoft SQL Server 2012 Components Application Services,Wireless Transfer Service,Security Service, Upload Service Client Windows XP,7(32 and 64 bit),Windows Server 2008,Windows Operating Systems Software Server 2012 Features Security based application with Security, Fleet, and Evidence Management with proper permissions 4 E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 74 WATCH ~ GU'R'RD DIGITAL IN . CAR 'V I DE O WIRELESS HARDWARE SPECIFICATIONS UBIQUITI NETWORKS UBIQuT!oRK! leil, Rif PI=L ILL= I HP 5GHz Hi Power 802.11N Outdoor Radio System Plug and Go. 100Mbps+ of REAL TCP/lP Throughput over outdoor multi-km links NI SYSTEM INFORMATION Processor Specs Atheros MIPS 24KC,400MHz Memory Information 32MB SDRAM, 8MB Flash Networking Interface 1 X 10/100 BASE-TX(Cat.5,RJ-45) Ethernet Interface REGULATORY/COMPLIANCE INFORMATION Wireless Approvals FCC Part 15.247,IC RS210,CE RoHS Compliance YES OPERATING FREQUENCY 5470MHz-5$25MHz 5GHz TX POWER SPECIFICATIONS 5GHz RX SPECIFICATIONS Data Rate Avg.TX Tolerance DataRate Sensitivity Tolerance 1-24Mbps 25 dBm +/-2dB 24Mbps -83 dBm +/-2dB 36Mbps 23 dBm +/-2dB 36Mbps -80 dBm +/-2dB Ks 48Mbps 21 dBm +/-2dB .-1 48Mbps -77 dBm +/-2dB .r 54Mbps 20 dBm +/-2dB ••I 54Mbps -75 dBm +/-2dB MCSO 25 dBm +/-2dB MCSO -96 dBm +/-2dB MCS1 25 dBm +/-2dB _ MCS1 -95 dBm +/-2dB MCS2 25 dBm +/-2dB MCS2 -92 dBm +/-2dB °i MCS3 25 dBm +/-2dB 1-1 MCS3 -90 dBm +/-2dB .1 MCS4 24 dBm +/-2dB +1 MCS4 -86 dBm +/-2dB MCS5 22 dBm +/-2dB MCS5 -83 dBm +/-2dB MCS6 20 dBm +/-2dB MCS6 -77 dBm +/-2dB MCS7 19 dBm +/-2dB MCS7 -74 dBm +/-2dB RANGE PERFORMANCE Outdoor(Antenna Dependent): Over 50km PHYSICAL/ELECTRICAL/ENVIRONMENTAL RF Connector Integrated N-type Male Jack(connects directly to antenna) Enclosure Size 15.2cm. length x 3.1 cm. height x 3.7cm. width Weight 0.18kg Enclosure Characteristics Outdoor UV Stabalized Plastic Max Power Consumption 6 Watts Power Rating Up to 24V Power Method Passive Power over Ethernet(pairs 4,5+; 7,8 return) Operating Temperature -40C to+80C Operating Humidity 5 to 950/0 Condensing Shock and Vibration ETSI300-019-1.4 FIRMWARE 'OS V5 4.11R• E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 75 WATCH ~ GU'R'RD DIGITAL IN . CAR 'V I DE O UBIQUITI NETWORKS UBfQ NanoStation Loco M5:Compact and cost-effective AirMax 5GFiz CPE Sal.s �'' y` �''�arljllAX MIMO TDMA Protocol I • E V • ow SYSTEM INFORMATION Processor Specs Atheros MIPS 24KC,400MHz Memory Information 32MB SDRAM,8MB Flash Networking_Intelface 1 X 10/100 BASE-TX(Cat.5,R]-45)Ethernet Interface REGULATORY/COMPLIANCE INFORMATION WIreless Approvals _ FCC Part 15.247,IC R5210,CE Rol-IS Compliance YES OPERATING FREQUENCY 5470MHz-5825MHz SGHz TX POWER SPECIFICATIONS SGHz RX SPECIFICATIONS DataRate Avg.TX Tolerance DataRate Sensitivity Tolerance 1-24Mbps 23 dBm +/-2dB 24Mbps -83 dam +/-2dB m 36Mbps 21 darn +/-2dB io 36Mbps -BO dam +/-2dB . 48Mbps 19 dBm +/-2dB •+ 48Mbps -77 dam +/-2dB 54Mbps 18 dEm +/-2dB 54Mbps -75 dBm +/-2dB 'MCSO 23 dBm +/-2dB MCSO -96 dBm +/-2dB MCS1 23 dam +/-2dB MCS1 -95 dam -+/-2dB MCS2 23 dBm +/-2dB MCS2 -92 dBm +/-2dB MC53 23 dBm +/-2dB MCS3 -90 dBm _+/-2dB e MCS4 '22 dEm +/•2dB m MCS4 •86 dBm 'Li-2dB MCSS 20 dBm +/-2dB F MCSS -83 dBm +/-2dB 4 MCS6 18 dam +/-2dB 4 MCS6 -77 dam +/-2dB MCS7 17 dam +/-2dB - MCS7 -74 dBm +/-2dB ,-, MC58 23 dBm +/-2dB .�. MCSB -95 dBm +/-2dB '" -MC59 23 darn +/-2dB - MCS9 -93 dBm +/-2dBik _ S MC510 23 dBm +/-2dB 2 MCSLO -90 dBm +/-2dB N MC511 23 Mtn +/-2dB in to MCS11 -87 dam +/-2d13 MCS12 22 dam +f-2dB MCS12 -84 dBm +/-2dB MC513 20 dBm +/-2dB MCSI3 -79 dBm +/-2dB MC514 18 dBm +/-2dB MCS14 -78 dBm +/-2dB MCS15 17 OBm +/-2dB MCS15 -75 dBm +/-2dB - PHYSICAL/ELECTRICAL/ENVIRONMENTAL Enclosure Size 163 x 31 x80 Weight _ 0.18kg-- Enclosure Characteristics Outdoor UV Stebellzed Plastic Mountingt Pole Mounting Kit included Max Power Consumption 5.5 Watts Power Supply 24V,0.5A surge portectlon integrated POE adapter included Power Method Passive Power over Ethernet(pairs 4,5+;7,8 return) Operating Temperature _ -30C to 4-13OC Operating Humidity 5 to 95%Condensing Shock and Vibration ETSI300-019-1-4 INTEGRATED 2x2 MIMO ANTENNA 4.9-6.0 GHz VSWR 1.4:1 �13 dB' _18eaniwidtii 45 deg. .1. Dual Linear 45 deg. I -.! ,, 20dB minimum 45 deg. VSWR H-Pol Azimuth H-Pol Elevation V-Pol Azimuth V-Pol Elevation EHIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 76 WATCH , i'D'U'R'RD' D I G I T R t IN CAR VIDED SERVER SPECIFICATIONS Chassis: 3U Rack Mount. 16 SATA Hard Drive Bays. 6Gbps SAS backplane. Dual 1200W Power Supplies. Rail Kit: 26.5" to 36.4" Quick install rail kit Motherboard: Intel C602 Chipset, up to 512GB DDR3 RAM, PCI-E 3.0. Processor: Intel Xeon E5-2620, 2.0GHz, 6-Core, 15M. Memory: 32GB(4x8GB), 1333MHz DDR3, ECC/REG DIMM RAID Controller: LSI MEGARAID SAS9266-41, PCIE8 4 Port SAS/SATA, w/battery backup. Hard Drive (Boot Volume): 2x128GB SSD, 6GB/S MLC, RAID-1 array, 128GB usable. Hard Drive (SQL Volume): 3x500GB, 7,200 RPM enterprise, RAID-5 array, 900GB usable. Hard Drive (Video Storage): 4 x 13TB 7,200 RPM Enterprise Class. RAID-5 Array Optical Drive: 8x DVDRW Multi Drive Network Interface: Integrated dual gigabit LAN Operating System: Microsoft Windows Server 2008 R2 64-bit with 5 CAL Database Engine: Microsoft SQL Server 2008 R2 Standard Warranty: 3-Year full service (on-site or reimbursed) warranty AIR-E HIGH DEFINITION,WIRELESS TRANSFER,SERVER-BASED IN-CAR VIDEO FOR LAW ENFORCEMENT 77 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: #11-5801 ITEM NO.: VIII.D. Robert Ellis Approve Amendment to Employee Interchange Agreement with Public Works Metropolitan Council for the Southwest Light Rail Transit Project Requested Action Move to: Approve Amendment to Employee Interchange Agreement with Metropolitan Council for the Southwest Light Rail Transit Project. Synopsis This Amendment extends the assignment of Randy Newton, the City's Assistant City Engineer, to his temporary role in the Southwest Light Rail Transit(LRT) Project Office from December 31, 2014 to December 31, 2016. Background Information For the past two years our Assistant City Engineer, Randy Newton, has served in a temporary full-time position at the Southwest LRT Project Office. In this role, Randy served as the Traffic Design Lead through the Preliminary Engineering Phase of the project. During this time Randy remained an employee of the City and the City was reimbursed by the Southwest LRT project for his full employee costs. This arrangement provided the City with a unique opportunity to maintain a full-time presence in the Southwest Project Office while providing Randy with the opportunity to play a significant role in the advancement of the Southwest LRT project. With this amendment Randy will continue to serve in the role of Traffic Design Lead for the project. However, as the project proceeds through Advanced Design he will serve the project on a part-time basis amounting to approximately 20 to 25 percent of his time. The remainder of time will be spent in his role as Assistant City Engineer. After the project is completed, it will be beneficial to have Randy's firsthand knowledge of the design of the Southwest LRT system here within our Public Works Department. Financial Implications The City of Eden Prairie will continue to be fully reimbursed for the hours Randy works on the project in his Southwest Project Office role. Attachments • Amendment to Employee Interchange Agreement • Employee Interchange Agreement • Eden Prairie Resolution 2012-140 Reference Numbers SWLRT Project: 61001 2.1• Metropolitan Council: 12I022 Eden Prairie: METROPOLITAN COUNCIL AMENDMENT NUMBER ONE To Metropolitan Council Contract No. 12I022 EMPLOYEE INTERCHANGE AGREEMENT Southwest Light Rail Transit Project Traffic Design Lead The City of Eden Prairie and the Metropolitan Council agree that the Employee Interchange Agreement (Agreement) entered into on November 7, 2012 relating to professional services for staff support to fulfill the Traffic Engineer Lead position at the Southwest Light Rail Transit(SWLRT) Project is amended in the following particulars: Section 2, Period of Assignment is deleted in its entirety and the following is inserted in its place. 2. Period of Assignment. Mr. Newton will be available to the Metropolitan Council to provide services as a Traffic Design Lead for the Southwest LRT Project during the time period from January 1, 2013, through December 31, 2016. EXHIBIT A to the Contract is deleted in its entirety and the attached"Exhibit A,Revised" is inserted in its place. Except as herein provided, all other terms and conditions of the Agreement shall remain in full force and effect. [remainder of page intentionally left blank] IN WITNESS WHEREOF, the CITY and the Metropolitan Council have caused this amendment to be executed by their duly authorized representatives. This amendment is effective on the date when this amendment is fully executed by the Metropolitan Council, the CITY and CITY employee Randy Newton. CITY OF EDEN PRAIRIE METROPOLITAN COUNICL By: By: Its Its Date: Date: By: Its Date: I acknowledge this Employee Interchange Agreement Amendment and the terms thereof. John Randall Newton, CITY Employee Date: 2 EXHIBIT A, REVISED CITY FEE SCHEDULE Estimate for the 2013-2016 services of Randy Newton Employee Expenses Hourly Rate Estimated Hours Amount 2013 Calendar Year $70.98 1,040 $73,819 2014 Calendar Year $74.53 1,040 $77,511 2015 Calendar Year $75.47 416 $31,396 2016 Calendar Year $79.25 416 $32,968 Sub-Total $215,694 Reimbursables Yearly Estimate Years Amount Training/Conferences $1,250 4 $5,000 Mileage/Parking $600 4 $2,400 Sub-Total $7,400 Contingency $76,669 Maximum Compensation Amount $299,571 Hourly rate for 2013-2016 is estimated and subject to change based on increases authorized by the CITY Manager in the budget approved by the CITY Council, including increases in salary and benefits as they occur including,but not limited to, health, dental, life, long term disability insurance, community center membership, workers' compensation insurance, health reimbursement arrangement(HRA) contributions, and any other contributions relating to health/dental that are granted to all other employees. Reallocation of costs between categories is allowed without an amendment as long as the Maximum Compensation Amount is not exceeded. 3 EMPLOYEE INTERCHANGE AGREEMENT Southwest Light Rail Transit Project Traffic Design Lead Metropolitan Council Contract 12I022 THIS EMPLOYEE INTERCHANGE AGREEMENT ("Agreement") is between the Metropolitan Council (the "Metropolitan Council"), a public corporation and political subdivision of the State of Minnesota, and the City of Eden Prairie (the "CITY"), a Minnesota municipal corporation. WHEREAS, the Metropolitan Council is developing a Light Rail Transit("LRT") system within the Minneapolis-Saint Paul metropolitan area; and WHEREAS, CITY employee John Randall Newton (Newton) has expertise and knowledge which the Metropolitan Council believes will be useful to the Metropolitan Council for the purposes of providing services as a Traffic Design Lead in connection with the Metropolitan Council's Southwest LRT Project; and WHEREAS, pursuant to Minnesota Statutes sections 15.51 to 15.57 the Metropolitan Council is authorized to contract for the temporary services of interchanged employees and arrange for the method and amount of payment for employees and other terms of their employment subject to the provisions of Minnesota Statutes sections 15.51 to 15.57; and WHEREAS, the Metropolitan Council qualifies as a "receiving agency" and the CITY qualifies as a"sending agency"pursuant to Minnesota Statutes sections 15.51 to 15.57; and WHEREAS, subject to the terms and conditions in this Agreement, CITY employee Newton is willing to provide services as a Traffic Design Lead for the Metropolitan Council for the Metropolitan Council's Southwest LRT Project. NOW THEREFORE, in reliance on the above statements and the mutual promises and covenants contained in this Agreement,the Metropolitan Council and the CITY agree as follows: 1. Employee Interchange. Subject to the terms and conditions of this Agreement, the CITY will permit CITY employee Newton to temporarily work in the Southwest Project Office in St. Louis Park during the period of the project assignment and for the purposes outlined in this Agreement. 2. Period of Assignment. Mr.Newton will be available to the Metropolitan Council to provide services as a Traffic Design Lead for the Southwest LRT Project during the time period from January 1, 2013,through December 31, 2014. 3. Scope of Work and Supervision. Mr. Newton will use his knowledge and previous experience in traffic design to provide services to the Metropolitan Council as a Traffic Design Lead for the Metropolitan Council's Southwest LRT Project. During the Contract 121022 Page 1 of 13 Pages performance of this Agreement, Mr. Newton will work under the general supervision and general direction of the Metropolitan Council's Southwest LRT Engineering Manager, or another person designated in writing by the Metropolitan Council. Correspondence, invoices and expense reimbursement requests will be submitted to the attention of the Metropolitan Council's Southwest LRT Manager, Engineering at the following address: Metropolitan Council Southwest Project Office 6465 Wayzata Boulevard, Suite 500 St.Louis Park, Minnesota 55415 The Metropolitan Council will provide suitable office space and equipment, and clerical and administrative support. During the interchange of personnel, Mr. Newton will be subject to the policies and procedures of the Metropolitan Council as they pertain to day-to-day work rules for Metropolitan Council employees, as well as the policies and procedures of the CITY as they pertain to compensation and benefits. 4. Status of Employee on Assignment. During the performance of this Agreement, Mr. Newton shall remain an employee of the CITY and, except as provided in Paragraph 6 of this Agreement, shall not by virtue of his work under this Agreement be considered an employee of the Metropolitan Council. Nothing in this Agreement shall modify or change Mr. Newton's status as an exempt employee under the federal Fair Labor Standards Act. Nothing in this Agreement, explicit or implicit, shall be construed to be an offer or promise of regular employment for Mr.Newton with the Metropolitan Council. 5. Salary Reimbursement and Employee Benefits. During the term of this Agreement, the Metropolitan Council will reimburse the CITY on an hourly basis for actual hours worked up to a maximum of 40 hours in any week and allowable reimbursable expenses as described in Exhibit A, which is attached to and made a part of this Agreement. Salary and expense reimbursements will be sent to the attention of Accounts Payable, at the following address: City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 The CITY will submit monthly written invoices for reimbursement to the Metropolitan Council's Manager, Engineering and the CITY's Director of Public Works. 6. Personal Injury. Should Mr. Newton suffer disability or death as a result of personal injury arising out of and in the course of the exchange, or sustained in the performance of duties in connection with this Agreement, Mr. Newton shall be treated, for the purposes of the Metropolitan Council's employee compensation program, as an employee, as defined in such act, who has sustained such injury in the performance of such duty, but shall not receive benefits under that act for any period for which Mr. Newton elects to receive similar benefits as an employee under the CITY's employee compensation program. During the term of this Agreement, the CITY will continue to make applicable workers' compensation Contract 121022 Page 2 of 13 Pages and reemployment/unemployment coverage payments associated with Mr. Newton's status as a CITY employee to the extent required by Minnesota or other law. 7. Audit Requirements. The CITY and the Metropolitan Council will provide reasonable assistance to the other party if the CITY or the Metropolitan Council determines it necessary to audit any expenditure of funds under this Agreement. The CITY and the Metropolitan Council will retain for six (6) years all books, documents, papers and records which are directly pertinent to this Agreement that are reasonably necessary for the CITY or the Metropolitan Council, and their authorized representatives, to conduct appropriate audits. 8. Confidential and Nonpublic Information. As the Traffic Design Lead, Mr. Newton may have access to documents or information that may be classified as confidential, private, nonpublic or protected nonpublic information under the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13) or other applicable state or federal law. Mr. Newton will treat and use any confidential, private, nonpublic or protected nonpublic information consistent with the applicable classification under the Minnesota Government Data Practices Act and applicable federal law and will not disclose to any third parties any confidential, private, nonpublic or protected nonpublic information to which he is allowed access. Questions about the confidential or nonpublic nature of any information will be directed to the Metropolitan Council's Engineering Manager. 9. Design Documentation. Traffic design documents and all working papers, notes and records of any kind developed during the SWLRT Project design process shall be and remain the property of the Metropolitan Council or, to the extent any document(s) submitted to the Metropolitan Council by a particular design contractor remains the proprietary property of that particular contractor, shall remain the property of the individual contractor. 10. Conflicts of Interest. The CITY and Mr. Newton each certify to thee best of their knowledge, that no Metropolitan Council employee or employee or officer of any agency interested in the Southwest LRT Project has any pecuniary interest in the business of the CITY or any business, if any, of Mr. Newton, or with this Agreement and that no person associated with the CITY or Mr. Newton has any interest that would conflict in any manner or degree with the performance of this Agreement. During the term of this Agreement, Mr. Newton shall avoid all conflicts of interest as defined by the Council's Code of Ethics for employees. 11. FTA Provisions. The Metropolitan Council will use Federal Transit Administration ("FTA") funds to pay for some or all of the expenses incurred under this Agreement. Accordingly, the applicable FTA contract clauses identified in Exhibit B are incorporated into this Agreement and shall apply only to this Agreement and to the tasks performed by Mr.Newton associated with LRT. 12. Amendment and Termination. The terms of this Agreement may be changed or modified. by mutual agreement of the Metropolitan Council and the CITY. Amendments, changes or modifications shall be effective only on the execution of written amendment(s) signed by the Metropolitan Council's and the CITY's authorized representatives. Both the Metropolitan Council and the CITY may terminate this Agreement with or without cause Contract 121022 Page 3 of 13 Pages upon thirty (30) business days written notice to the other party. In the event of such termination, the Metropolitan Council shall reimburse the CITY for services performed by Mr.Newton and expenses incurred through the date of termination. IN WITNESS WHEREOF, the CITY and the Metropolitan Council have caused this Agreement to be executed by their duly authorized representatives. This Agreement is effective on the date when this Agreement is fully executed by the Metropolitan Council, the CITY and CITY employee Randy Newton. CITY OF EDEN PRAIRIE METROPOLITAN/ip COUNICL By: / - By: L7Ww- Nancy ra-L ns Patrick Born Mayor Regional Administrator Date: /d//fP f20/2. Date: k1 'Iti By: � Rick Getschow City Manager Date: /67/41/2.0 I acknowledge this Employee Interchange Agreement and the terms thereof. John Rand ewton,CITY Employee Date: /U/ O l Z Contract 121022 Page 4 of 13 Pages EXHIBIT A TO CONTRACT CITY FEE SCHEDULE Estimate for the services of Randy Newton Employee Expenses Hourly Rate Estimated Hours Amount 2013 Calendar Year $70.98 1,830 $129,893.40 2014 Calendar Year $74.53 1,830 $136,389.90 Sub-Total $266,283.30 Reimbursables Yearly Estimate Years Amount Training / $2,000 2 $4,000.00 Conferences Mileage/ Parking $1,000 2 $2,000.00 Sub-Total $6,000.00 Contingency (10% $27,288.33 All Costs) Total Estimated $299,571.63 Cost Hourly rate for 2013-2014 is estimated and subject to change based on increases authorized by the CITY Manager in the budget approved by the CITY Council, including increases in salary and benefits as they occur including, but not limited to, health, dental, life, long term disability insurance, community center membership, workers' compensation insurance, health reimbursement arrangement(HRA) contributions, and any other contributions relating to health/dental that are granted to all other employees. Reallocation of costs between categories is allowed without an amendment as long as the Maximum Compensation Amount is not exceeded. Contract 121022 Page 5 of 13 Pages EXHIBIT B Standard Federal Transit Administration Clauses The provisions of this Exhibit B are required because this Agreement is funded in whole or in part by the United States Department of Transportation (USDOT), Federal Transit Administration (FTA). The requirements in this Exhibit B are in addition to and, unless inconsistent and irreconcilable, do not supplant requirements found elsewhere in the Agreement. If any requirement of this Exhibit B is inconsistent with a provision found elsewhere in this Agreement and is irreconcilable with such provision, the requirement in this Exhibit B shall prevail. For the purposes of this Agreement, when used in this Exhibit B the term "CONTRACTOR"means either the CITY or Mr.Newton, or both, as indicated by the context of the relevant section. The provisions of this Exhibit B shall apply only to this Agreement and to the tasks performed by Mr.Newton associated with LRT. 1. Fly America Requirements. The CONTRACTOR agrees to comply with 49 U.S.C. 40118 (the "Fly America Act") in accordance with the General Services Administration's regulations at 41 CFR Part 301-10, which provide that recipients and subrecipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S. Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The CONTRACTOR shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. The CONTRACTOR agrees to include the requirements of this section in all subcontracts that may involve international air transportation. 2. Energy Conservation. The CONTRACTOR agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the federal Energy Policy and Conservation Act. 3. Access to Records and Reports. The CONTRACTOR agrees to provide the COUNCIL, the FTA Administrator, the Comptroller General of the United States, and any of their authorized representatives access to any books, documents, papers and records of the CONTRACTOR which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts,and transcriptions. CONTRACTOR also agrees, pursuant to 49 C.F.R. 633.15, to provide the FTA Administrator or the Administrator's authorized representatives, including any project management oversight (PMO) contractor, access to CONTRACTOR's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)(1), which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309, or 5311. The CONTRACTOR agrees to permit any of the foregoing parties to reproduce such documents by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. In addition to any requirements for maintenance of project records and documents in other sections of this Agreement, CONTRACTOR agrees to maintain such records and documents until the Contract 121022 Page 6 of 13 Pages FTA Administrator, the Comptroller General, or any of their duly authorized representatives have disposed of all litigation, appeals, claims or exceptions arising from the performance of this Agreement 4. Federal Changes. The CONTRACTOR shall comply with the required FTA clauses set forth in this Agreement and with all applicable FTA regulations, policies, procedures and directives including, without limitation, those listed directly or by reference in the agreement between the COUNCIL and FTA. The CONTRACTOR's failure to comply with applicable FTA regulations, policies, procedures, and directives, as they may be amended or promulgated from time to time during the term of this Agreement, shall constitute a material breach of this Agreement. 5. Recovered Materials. The CONTRACTOR agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR part 247. 6. No Obligation by the Federal Government. The COUNCIL and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the federal government in or approval of the solicitation or award of this Agreement, absent the express written consent by the federal government, the federal government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the COUNCIL, CONTRACTOR, or any other party (whether or not a party to the Agreement) pertaining to any matter resulting from this Agreement. The CONTRACTOR agrees to include the preceding clause in each subcontract under this Agreement, modified only to identify the subcontractor that will be subject to the provisions. 7. Program Fraud and False or Fraudulent Statements or Related Acts. The CONTRACTOR acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. Section 3801 et seq., and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31, apply to its actions pertaining to this Agreement. Upon execution of this Agreement, the CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement is has made, it makes, it may make, or causes to be made, pertaining to the Agreement or the FTA-assisted project for which this Agreement work is being performed. In addition to other penalties that may be applicable, the CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the CONTRACTOR to the extent the Federal Government deems appropriate. The CONTRACTOR also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. Chapter 53, the Federal Government reserves the right to impose the penalties of 18 U.S.C. Section 1001 and 49 U.S.C. Section 5307(k)(1) and 49 U.S.C. Section5323(1), or other applicable federal law, on the CONTRACTOR, to the extent the Federal Government deems appropriate. Contract 121022 Page 7 of 13 Pages The CONTRACTOR agrees to include the above language in each subcontract under this Agreement, modified only to identify the subcontractor that will be subject to the provisions. 8. Civil Rights. The following requirements apply to this Agreement: 1. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and federal transit law at 49 U.S.C. § 5332, the CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the CONTRACTOR agrees to comply with applicable federal implementing regulations and other implementing requirements FTA may issue. 2. Equal Employment Opportunity. The following equal employment opportunity requirements apply to this Agreement: a. Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and federal transit laws at 49 U.S.C. § 5332,the CONTRACTOR agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 42 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of this Agreement. The CONTRACTOR agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue. b. Age. In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. §§ 623 and Federal transit law at 49 U.S.C. § 5332, the CONTRACTOR agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue. c. Disabilities. In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the CONTRACTOR agrees that it will comply with the requirements of U.S. Equal Employment Opportunity commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, Contract 121022 Page 8 of 13 Pages pertaining to employment of persons with disabilities. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue. 3. Inclusion in Subcontracts. The CONTRACTOR agrees to include the requirements of this Section 15.08 in each subcontract under this Agreement, modified only to identify the subcontractor that will be subject to the provisions. 9. Disadvantaged Business Enterprise("DBE"). (FTA funding with no DBE Goal) 1. Nondiscrimination. Pursuant to 49 CFR section 26.13, the CONTRACTOR, sub- recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement. The CONTRACTOR shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the CONTRACTOR to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, as the COUNCIL deems appropriate. The CONTRACTOR shall include this requirement in all subcontracts pursuant to this Agreement. 2. Prompt Payment. The CONTRACTOR agrees to pay subcontractors within ten (10) calendar days of the CONTRACTOR's receipt of payment from the COUNCIL for undisputed services provided by the subcontractor. The CONTRACTOR agrees to pay subcontractors all undisputed retainage payments within ten (10) calendar days of the CONTRACTOR's receipt of payment of retainage from the COUNCIL. The CONTRACTOR shall not postpone or delay any undisputed payments owed subcontractors without good cause and without prior written consent of the COUNCIL. The CONTRACTOR agrees to include in all subcontracts a provision requiring the use of appropriate alternative dispute resolution mechanisms to resolve payment disputes. The CONTRACTOR will not be reimbursed for work performed by subcontractors unless and until the CONTRACTOR ensures that subcontractors are promptly paid for work they have performed. Failure to comply with the provisions of this section may result in the COUNCIL finding CONTRACTOR in noncompliance with the DBE provisions of this Agreement. 10. Incorporation of FTA Terms. Specific provisions in this Agreement include, in part, certain standard terms and conditions required by USDOT, whether or not expressly set forth in the Agreement provisions. All contractual provisions required by USDOT, as set forth in 49 CFR section 18.36 and FTA Circular 4220.1F are hereby incorporated by reference. Notwithstanding anything to the contrary in this Agreement, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The CONTRACTOR shall not perform any act, fail to perform any act, or refuse to comply with any COUNCIL requests which would cause the COUNCIL to be in violation of the FTA terms and conditions. 11. Clean Water. The provisions of this Section apply only if the amount of this Agreement (including the value of any amendments thereto) exceeds $100,000. The CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. Section 1251 Contract 121022 Page 9 of 13 Pages et seq. The CONTRACTOR agrees to report each violation to the COUNCIL and understands and agrees that the COUNCIL will, in turn, report each violation as required to assure notification to FTA and the appropriate Environmental Protection Agency (EPA) Regional Office. The CONTRACTOR also agrees to include these requirements in each subcontract exceeding$100,000 financed in whole or in part with Federal assistance provided by FTA. 12. Certification of Restrictions on Lobbying; Disclosure. The provisions of this Section apply only if the amount of this Agreement (including the value of any amendments thereto) is equal to, or exceeds $100,000. The CONTRACTOR certifies that no federal appropriated funds have been paid or will be paid by or on behalf of the CONTRACTOR for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. The certification of this compliance ("Lobbying Restriction Certification") submitted by CONTRACTOR in connection with this project is incorporated in, and made a part of,this Agreement. The CONTRACTOR further certifies that, if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee or any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the projects funded by the funds allocated to the CONTRACTOR in this agreement, the CONTRACTOR shall complete and submit to the COUNCIL, Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The CONTRACTOR certifies that it will require the language of this certification be included in the award documents for any subcontracts equal to or in excess of $100,000.00 under this agreement, and that all subcontractors shall certify and disclose accordingly to the CONTRACTOR. All certifications and disclosures shall be forwarded to the COUNCIL by the CONTRACTOR. The certifications referred to in this Section (including the "Lobbying Restriction Certification" submitted by CONTRACTOR in connection with this project and incorporated in, and made a part of, this Agreement) are material representations of fact upon which the COUNCIL relies when this Agreement is made. 13. Clean Air. The provisions of this Section apply only if the amount of this Agreement (including the value of any amendments thereto) exceeds $100,000. The CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. section 7401 et seq. The CONTRACTOR agrees to report each violation to the COUNCIL and understands and agrees that the COUNCIL will, in turn, report each violation as required to assure notification to FTA and the appropriate Environmental Protection Agency (EPA) Regional Office. The CONTRACTOR also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA. Contract 121022 Page 10 of 13 Pages 14. Integrity Certification. The provisions of this Section apply only if the amount of this contract(including the value of any amendments thereto) exceeds $25,000. By signing this contract, the CONTRACTOR certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any Federal department or agency. This certification is a material representation of fact upon which the COUNCIL relies in entering this Agreement. If it is later determined that the CONTRACTOR knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government , the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. The CONTRACTOR shall provide to the COUNCIL immediate written notice if at any time the CONTRACTOR learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 15. Seismic Safety Requirements. The CONTRACTOR agrees that any new building or addition to an existing building will be designed and constructed in accordance with the standards for Seismic Safety required in Department of Transportation Seismic Safety Regulations 49 CFR part 41 and will certify compliance to the extent required by the regulation. The CONTRACTOR also agrees to ensure that all Work performed under this agreement including work performed by a subcontractor is in compliance with the standards required by the Seismic Safety Regulations and the certification of compliance issued on the project. 16. Rights in Data and Patent Rights. The following requirements apply to each contract involving experimental, developmental, or research work: 1. The term "subject data" used in this Agreement means recorded information, whether or not copyrighted, that is delivered or specified to be delivered under the Agreement. The term includes graphic or pictorial delineation in media such as drawings or photographs; text in specifications or related performance or design-type documents; machine forms such as punched cards, magnetic tape, or computer memory printouts; and information retained in computer memory. Examples include, but are not limited to: computer software, engineering drawings and associated lists, specifications, standards, process sheets, manuals, technical reports, catalog item identifications, and related information. The term "subject data" does not include financial reports, cost analyses, and similar information incidental to contract administration. 2. The following restrictions apply to all subject data first produced in the performance of the Agreement to which this attachment has been added: a. Except for its own internal use, the CONTRACTOR may not publish or reproduce subject data in whole or in part, or in any manner or form, nor may the CONTRACTOR authorize others to do so, without the written consent of the Federal Government, until such time as the Federal Government may have either released or approved the release of such data to the public; this restriction on publication, however, does not apply to any contract with an academic institution. b. In accordance with 49 CFR section 18.34 and 49 CFR section 19.36, the Federal Government reserves a royalty-free, non-exclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for "Federal Government purposes," any subject data or copyright described in subsections (2)(b)1 and (2)(b)2 of this paragraph below. As used in the previous sentence, "for Federal Contract 121022 Page 11 of 13 Pages Government purposes," means use only for the direct purposes of the Federal Government. Without the copyright owner's consent, the Federal Government may not extend its Federal license to any other party. 1. Any subject data developed under that contract, whether or not a copyright has been obtained; and 2. Any rights of copyright purchased by the CONTRACTOR using Federal assistance in whole or in part provided by FTA. c. When FTA awards Federal assistance for experimental, developmental, or research work, it is FTA's general intention to increase transportation knowledge available to the public, rather than to restrict the benefits resulting from the work to participants in that work. Therefore, unless FTA determines otherwise, the CONTRACTOR performing experimental, developmental, or research work required by the underlying contract to which this attachment is added agrees to permit FTA to make available to the public, either FTA's license in the copyright to any subject data developed in the course of that contract, or a copy of the subject data first produced under the contract for which a copyright has not been obtained. If the experimental, developmental, or research work, which is the subject of the underlying contract, is not completed for any reason whatsoever, all data developed under that contract shall become subject data as defined in subsection (a) of this paragraph and shall be delivered as the Federal Government may direct. This subsection (c) , however, does not apply to adaptations of automatic data processing equipment or programs for the CONTRACTOR's use whose costs are financed in whole or in part with Federal assistance provided by FTA for transportation capital projects. d. Unless prohibited by state law, upon request by the Federal Government, the CONTRACTOR agrees to indemnify, save, and hold harmless the Federal Government, its officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the CONTRACTOR of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under that contract. The CONTRACTOR shall not be required to indemnify the Federal Government for any such liability arising out of the wrongful act of any employee, official, or agents of the Federal Government. e. Nothing contained in this paragraph on rights in data shall imply a license to the Federal Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Federal Government under any patent. f. Data developed by the CONTRACTOR and financed entirely without using Federal assistance provided by the Federal Government that has been incorporated into work required by the underlying contract to which this attachment has been added is exempt from the requirements of subsections (b), (c), and (d) of this paragraph, provided that the CONTRACTOR identifies that data in writing at the time of delivery of the contract work. g. Unless FTA determines otherwise, the CONTRACTOR agrees to include these requirements in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA. Contract 12I022 Page 12 of 13 Pages 3. Unless the Federal Government later makes a contrary determination in writing, irrespective of the CONTRACTOR's status (i.e. , a large business, small business, state government or state instrumentality, local government, nonprofit organization, institution of higher education, individual, etc.), the CONTRACTOR agrees to take the necessary actions to provide, through FTA, those rights in that invention due the Federal Government as described in U.S. Department of Commerce regulations, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," 37 CFR part 401. 4. The CONTRACTOR also agrees to include these requirements in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA. The following requirements apply to each contract involving experimental, developmental, or research work: 1. If any invention, improvement, or discovery is conceived or first actually reduced to practice in the course of or under the Agreement to which this attachment has been added, and that invention, improvement, or discovery is patentable under the laws of the United States of America or any foreign country, the CONTRACTOR agrees to take actions necessary to provide immediate notice and a detailed report to the COUNCIL until FTA is ultimately notified. 2. Unless the Federal Government later makes a contrary determination in writing, irrespective of the CONTRACTOR's status (a large business, small business, state government or state instrumentality, local government, nonprofit organization, institution of higher education, individual), the CONTRACTOR agrees to take the necessary actions to provide, through FTA, those rights in that invention due the Federal Government as described in U.S. Department of Commerce regulations, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," 37 CFR part 401. 3. The CONTRACTOR also agrees to include the requirements of this paragraph in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA. Contract 121022 Page 13 of 13 Pages CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2012-140 APPROVE EMPLOYEE INTERCHANGE WITH METROPOLITAN COUNCIL FOR THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT I.C. 11-5801 WHEREAS, the Metropolitan Council is developing a Light Rail Transit ("LRT") system within the Minneapolis-Saint Paul metropolitan area which includes the Southwest LRT line serving the communities of Minneapolis, St. Louis Park, Hopkins, Minnetonka and Eden Prairie; and WHEREAS, CITY employee John Randall Newton (Newton) has expertise and knowledge which the Metropolitan Council believes will be useful to the Metropolitan Council for the purposes of providing services as a Traffic Design Lead in connection with the Metropolitan Council's Southwest LRT Project; and WHEREAS, subject to the terms and conditions in this Agreement, CITY employee Newton is willing to provide services as a Traffic Design Lead for the Metropolitan Council for the Metropolitan Council's Southwest LRT Project; and WHEREAS, an Employee Interchange Agreement has been prepared by Metropolitan Council which identifies the terms and conditions of the employee interchange. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that said Employee Interchange Agreement (Metropolitan Council Contract 121022) is hereby approved and the Mayor and City Manager are authorized to execute the Agreement on behalf of the City of Eden Prairie. ADOPTED by the Eden Prairie City Council on October 16, 2012. el:41 acy T1 t L.y ATTEST: SEAL f,C. Kat 1 en Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: 15-6253.1 ITEM NO.: VIII.E. Joe Dusek Award Contract for 2015 Public Works/Utilities Water Treatment Chemicals Requested Action Move to: Award contracts for Water Treatment Chemicals for 2015, as indicated in the attached recommendation of award. Synopsis Bids were opened on November 13, 2014 for the 2015 supply of Water Treatment Chemicals. Attached is a bid tabulation sheet indicating the prices received for each chemical and a table recommending each low-bidder for award of contract at the price indicated. Background Information The water treatment chemicals are essential for the production of potable water and the amounts used will be dictated by the city's water consumption. Actual quantities used will vary, depending upon the 2015 weather. Drier years result in more lawn and garden watering, requiring substantially more chemicals to treat the larger volume of water produced. The quantities of chemicals and the subsequent annual bid values are based only upon estimates of total water production. Staff recommends acceptance of low bid for each of the required chemicals. Attachments • Recommendation of Award • Bid Summary RECOMMENDATION OF AWARD EDEN PRAIRIE UTILITIES ANNUAL WATER TREATMENT CHEMICALS 15-6253.1 2015 Water Treatment Chemicals 1 Quicklime Graymont $158.71/Ton Superior,WI 1-888-638-1714 2 Liquid Ferric Chloride(35%solution) Hawkins,Inc. $0.937/Gallon Minneapolis,MN 612-331-6910 3 Liquid Chlorine(1 ton shipments) Hawkins,Inc. $419.50/Ton Minneapolis,MN 612-331-6910 4 Liquid Carbon Dioxide Poet Ethanol Products $77.00/Ton Scotland, SD 316-303-3871 1-800-550-4070 5 Sodium Polyphosphate Hawkins,Inc. $4.939/Gallon Minneapolis,MN 612-331-6910 6 Fluorosilicic Acid Hawkins,Inc. $3.099/Gallon Minneapolis,MN 612-331-6910 15-6253.1/Recommendation of Award" Bid Tab for 2015 Water Treatment Chemicals BIDDERS Quicklime Liquid Liquid Liquid Sodium Fluorosilicic Ferric Chlorine Carbon Poly- Acid Chloride 1 ton Dioxide phosphate loads Graymont *$15 8.71 / *IndicatesLow Bid Ton Carmuse Lime $283.85 / Ton Pete Lien & Sons $248.98 / Ton Mississippi Lime $249.10 / Ton DPC Industries $446.80 / $5.12 / $3.11 / Ton Gallon Gallon Hawkins Chemical *$0.937 / *$419.50 *$4.939 / *$3.099 / Gallon / Ton Gallon Gallon PVS Technologies $1.01 / Gallon Poet Ethanol Products *77.00 / Ton 15-6253.1 Award Summary 2015 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 15-6340 ITEM NO.: VIII.F. Joe Dusek Award Contract for 2015 Public Works/Utilities Lime Residual Hauling and Disposal Requested Action Move to: Award bid for Lime Residuals Hauling and Disposal to Moelter Grain Inc. in the amount of$285,840. Synopsis Sealed bids were received on Thursday,November 13, 2014. Two bids were received for the hauling and disposal of the lime residuals. The project specifications were written with a contract period of one year(2015), of two (2) years (2015 and 2016), or of three (3) years (2015, 2016 and 2017) with the City having the option to choose the length of contract. Based on the bids submitted; staff recommends the Contract to include hauling and disposal of the lime residuals for the (1) year contract for the year 2015 to Moelter Grain Inc. Background Information The bid results for the contract period 2015 are as follows: Moelter Grain Inc. $ 285,840.00 ($15.88/cubic yard) Rehbein Ag. Services $ 363,600.00 ($20.20/cubic yard) The project is financed through the Utility Enterprise Fund as a maintenance project. The unit price for this contract is $1.00/cubic yard more than we are currently paying for the hauling and disposal of the 2014 residuals project. Moelter Grain Inc. is the contractor that currently is hauling the lime residuals under a previous City contract. The Contract for hauling and disposal of lime residuals (a by-product of the lime softening process at the water treatment plant) is an optional multi-year contract. A fuel escalation clause has been incorporated into the project specifications to provide an equitable method of fairness to both the City and Contractor regarding the potential for fluctuation of fuel prices during this contract period. Attachment Bid Summary SUMMARY OF BIDS LIME RESIDUALS HAULING AND DISPOSAL I.C. 15-6340 Bidder 2015 2015 & 2015, 2016 & 2016 2017 Moelter Grain, Inc. $285,840.00 No Bid No Bid Rehbein Ag. Services $363,600.00 $727,200.00 $1,090,800.00 CITY COUNCIL AGENDA DATE: December 2, 2014 SECTION: Consent Calendar SERVICE AREA: ITEM DESCRIPTION: ITEM NO.: VIII.G. Paul Schlueter Surplus Vehicles/Equipment Fleet Services Requested Action Move to: Declare the attached list of property as "surplus property" and available for sale or disposal through authorized methods. Synopsis Fleet Services provides retirement of surplus property(equipment/vehicles). The sale of used vehicles and equipment helps fund the purchase of new vehicles and equipment. The equipment and vehicles are auctioned in accordance with City Code 2.86 Subdivision. 3. Disposal of excess property. Background Information The City of Eden Prairie has an agreement in place with the State of Minnesota, Department of Administration Surplus Services to participate in their regularly scheduled vehicle and equipment auctions. Occasionally depending on the vehicle or equipment, a minimum auction reserve amount is set and if not met, other avenues such as trade-ins for new equipment are used to maximize surplus property returns. These surplus property disposal methods are in compliance with the city's Purchasing Policy and City code. Attachment 2015 Vehicle / Equipment Auction List TO: Robert Ellis FROM: Paul Schlueter DATE: December 2, 2014 SUBJECT: 2015 Auction Vehicles &Equipment Fleet Services is requesting authority to dispose of vehicles and equipment as noted below. All vehicles and equipment listed will be sold at Public Auction held by the State of Minnesota Department of Administration. The City pays a sale fee of 10% of the purchase price for vehicles or equipment that sells for less than $4,000. For vehicles and equipment that sell for more than $4,000, the fee is 8%up to a maximum of$1,000. Certain vehicles or equipment will have minimum auction reserves set and in the event the equipment does not sell at auction, other avenues such as equipment trade-ins will be utilized to obtain the maximum sale value. Vehicles & Equipment: Vehicle/ Vehicle/ Estimated Unit Year Unit Serial Number Equipment Auction Sale Equipment Make Model Amount 170 2000 2FZHBJBB5YAB44015 Sterling L8511 $13,000 171 2000 2FZAAWAK61AF83304 Sterling L8511 $13,000 180 1996 60112142 Dynapac CC122 $5,000 214 2008 2B3KA43H88H299907 Dodge Charger $6,000 224 2011 2B3CL1CT4BH552097 Dodge Charger $6,000 225 2011 2B3CL1CT6BH552098 Dodge Charger $6,000 226 2011 2B3CL1CT8BH552099 Dodge Charger $6,000 230 2012 2C3CDXAT7CH197918 Dodge Charger $6,000 231 2012 2C3CDXAT9CH197919 Dodge Charger $6,000 235 2012 2C3CDXAT8CH258841 Dodge Charger $6,000 299 2008 2G1WS553781351209 Chevrolet Impala $4,000 355 2007 1GTDT19E378241320 GMC Canyon $8,000 359 2010 1GNUKAEOXAR233608 Chevrolet Tahoe 4X4 $8,000 370 2000 1FMNU41 S9YED23779 Ford Excursion $10,000 409 2007 204000263 Holder C4.74 $10,000 449 2005 1GCHK24U95E280906 Chevrolet 2500HD $8,000 731 2005 1GCHG35VX51220929 Chevrolet G30 $3,000 726 2002 1GCGK29U92Z322239 Chevrolet CK25753 $4,000 Total $128,000 CITY COUNCIL AGENDA DATE: December 2, 2014 SECTION: Consent Calendar SERVICE AREA: ITEM DESCRIPTION: ITEM NO.: VIII.H. Paul Schlueter 2015 Vehicle & Equipment Replacement Fund Schedule Public Works/Fleet Services Requested Action Move to: Approve purchase of replacement vehicles and equipment as listed in the 2015 Budget and as itemized in the attached Schedule. Synopsis The Equipment Replacement Fund was developed by Fleet Services to provide a 15-year projection of equipment needs and a corresponding replacement schedule for each vehicle. Annual budget requests are created from this schedule, which determines a spending amount that is included for approval in the operating budget. When the details of each replacement/purchase are finalized, including testing the vehicles against our replacement policy guidelines, the final list is prepared and submitted for approval—the requested action. The attachment for the 2015 Vehicle and Equipment Purchase List shows a net impact to the Internal Service Fund reserve of$ 136,350, in addition to the spending level established in 2015 budget of$773,650. The $136,350 will come from the internal service fund reserve that allows us to level out the annual spending and eliminate the spikes and valleys that can occur with high value equipment purchases. The City of Eden Prairie Public Works/Fleet Services participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables the City to buy goods and services under the terms of contracts already negotiated by the State of Minnesota. Joint Powers Agreements as listed in the City of Eden Prairie purchasing policy are also utilized. Attachment 2015 Replacement Vehicle and Equipment Purchase List TO: Robert Ellis FROM: Paul Schlueter DATE: December 2, 2014 SUBJECT: 2015 Replacement Vehicle Purchases—Fleet Capital Internal Service Fund Here is the list of replacement vehicles and equipment for the year 2015 these costs include vehicle set-up, special equipment, lighting and taxes: Mr Service Area J Replacement ILEX Cost Streets 170 Class 8 Truck $ 197,000.00 171 Class 8 Truck $ 197,000.00 180 Pavement Roller $ 55,000.00 Subtotal $ 449,000.00 Police 214 Automobile $ 32,000.00 224 Automobile $ 32,000.00 225 Automobile $ 32,000.00 226 Automobile $ 32,000.00 230 Automobile $ 32,000.00 231 Automobile $ 32,000.00 235 Automobile $ 32,000.00 299 Automobile $ 30,000.00 Subtotal $ 254,000.00 Fire 355 CUV $ 30,000.00 359 SUV $ 43,000.00 370 Light Rescue $ 50,000.00 Subtotal $ 123,000.00 Park Maintenance 409 Sidewalk Machine $ 160,000.00 449 Pickup 4x4 $ 45,000.00 Subtotal $ 205,000.00 Total all purchases $ 1,031,000.00 Less salvage value $ 121,000.00 Total Equipment Fund $ 910,000.00 TO: Robert Ellis FROM: Paul Schlueter DATE: December 2, 2014 SUBJECT: 2015 Replacement Vehicle Purchases—Utilities Enterprise Fund(Water, Sewer, Storm) Here is the list of replacement vehicles and equipment for the year 2015: Service Area Replacement Total Cost Water/Utility 731 Cargo Van $ 40,000.00 726 Pickup 4x4 $ 41,000.00 Sub Total $ 81,000.00 Less salvage value $ 7,000.00 Total Equipment Fund $ 74,000.00 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.I. Joe Dusek Award Contract to Electrical Installation and Public Works/Utilities Maintenance to replace the Variable Frequency Drive on High Service Pumps 6 and 7 at the Water Treatment Plant. Requested Action Move to: Award contract to Electrical Installation and Maintenance (EIM) to replace the Variable Frequency Drive on High Service Pumps 6 and 7 at the Water Treatment Plant in the amount of 101,500.00. Synopsis The City of Eden Prairie Utilities Division obtained bids from three competent contractors for replacing the Variable Frequency Drive on High Service Pumps 6 and 7 at the Water Treatment Plant. The low bid was offered by EIM, which satisfactorily performed recent water treatment plant electrical work. Background Information Variable Frequency Drives, or VFD's, are electrical devices which enable electric motors to be operated at any speed. To save energy and better manage the pumping of water, Eden Prairie began installing VFD's in the 1990's. The typical life expectancy of a VFD is approximately 12- 15 years. The current VFD in place is 16 years old, as it was installed with the last plant expansion project in 1998. The current brand of VFD installed is a ROBICON, which is near the end of its useful life, and replacement parts are nearly obsolete. The new brand of VFD to be installed is an Eaton, in which we have seen very good performance out of in similar applications. Attachment Recommendation Letter&Bid Tabulation RE,25 www.ee2s . corn November 13, 2014 Mr, Joe Dusek City of Eden Prairie 14100 Technology Drive Eden Prairie, MN 55344-2230 Re: Review of Bids HSP VFD Replacement Eden Prairie, MN Dear Joe: Bids were received for the above-referenced project on Thursday, November 13, 2014, at 11:00 am and were opened and read aloud. A total of three (3) bids were received. The bids were checked for mathematical accuracy and tabulated. A tabulation of the bids is attached. The low bidder was Electrical Installation and Maintenance Co. in the amount of$101,500 for the total base bid. The engineer's estimate was $100,000 for the base bid. We recommend that the City Council consider these bids and award a contract to Electrical Installation and Maintenance Co. based upon the base bid results of the bids received. Please do not hesitate to call us at 763-463-5036 with any comments or questions you may have. Sincerely, Advanced Engineering and Environmental Services, Inc. • Charles Haupert, RE, • Project Manager • • Advanced Engineering and Environmental Services, Inc. Water Tower Place Business Center■ 6901 East Fish Lake Road Suite 184 • Maple Grove, MN 55369 • (t] 763-463-5036• (5 763-463-5037 High Service Pump Variable Frequency Drive Replacement Eden Prairie, MN P02009-2014-006 Bid Opening 11:00 AM, November 13, 2014 0 U. p 03 Contract No. 9 - Contractor All Work 1 Total Construction V r/ $129 000 00 2 Prairie Electric ✓ 1 $111 660 00 3 EIM 1r 1/ $101,500.00 4 5 6 7 8 9 10 Engineers Estimate $100,000.00 Respectfully Submitted by: Puo FIE Charles Haupert, PE Advanced Engineering and Environmental Services, Inc. Water Tower Place Business Center 6901 E Fish Lake Rd, Ste 184 Maple Grove, MN 55369 Tel: 763-463-5036 Fax: 763-463-5037 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.J. Kristi Etter, IT Manager Utilities Division Mobile Computer Replacements Requested Action Move to: Approve the purchase of 11 new HP laptops for the Utilities Division through the Minnesota State contract from HP and purchased through Compar. Synopsis The Water department has 11 ruggedized laptops that are 7 years old that have reached the end of their lifecycle and need to be replaced. These 11 Panasonic CF-30's were purchased in 2007 for over $4,000 each. The typical lifespan for a ruggedized laptop is approximately five years. The current hardware is on its 6th or 7th year of service. It is imperative that these be replaced. Through a needs assessment it was determined that rugged laptops are no longer needed and these can be replaced with standard laptops greatly reducing the cost of each device. The cost of each laptop is $1,836.46,bringing the total cost of this project to $20,201.06. Since these are on the Minnesota State Contract, no competing bids were necessary. Attachments HP Quote Public Sector Sales November 20,2014 CITY OF EDEN PRAIRIE CITY OF EDEN PRAIRIE 8080 MITCHELL RD. EDEN PRAIRIE MN 55344 RE: HP Public Sector Quote- 9982061 Dear Ryan Higgins, Thank you for your recent interest in Hewlett-Packard Public Sector Sales.Award-winning Hewlett-Packard products are designed to deliver high-performance technology,powerful networking and legendary Hewlett-Packard quality-all at a value that your budget demands. From handheld PCs to Servers, Hewlett-Packard provides a single resource for complete solutions that meet all your computing needs.You can rely on Hewlett-Packard for the performance,uptime,and efficiency you need to keep your agency running smoothly and hassle-free. Every Hewlett-Packard product is designed and tested to provide industry-standard compatibility and investment protection.And,with special maintenance services,easy ordering and flexible financing, Hewlett-Packard makes buying the right solution for your organization easier and more convenient than ever. Attached is the price quotation you requested.When submitting a purchase order directly to Hewlett-Packard,please be certain to include the requested information on the Ordering Information page attached to this quotation. Including the necessary information will ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector. You may click here to view this quote and place an order online or fax in your purchase order at 800-825-2329. -Please reference this contract:MN-STATE OF MINNESOTA(WSCA/NASPO)Contract (14279)terms and conditions. -The terms and conditions of the MN-STATE OF MINNESOTA(WSCA/NASPO)Contract (14279)will apply to any order placed as a result of this inquiry;no other terms or conditions shall apply. -Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP warranty. -This quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions. If you should have questions regarding this quotation or need any other assistance,please contact your Public Sector sales representative. Sincerely, Jeremy Scarpelli Sher Inside Sales Representative Public Sector Sales Ordering Information It's never been easier to place your direct orders with Hewlett-Packard.Now you can have fast,accurate service with special options designed to personalize,process and expedite your shipments with higher levels of accuracy.Ordering Hewlett-Packard products is as simple as picking up the phone,using the fax machine,or logging onto the Hewlett-Packard Public Sector website at http://welcome.hp.com/country/us/eng/solutions/pub sector.html Online ordering With the Hewlett-Packard Online Store,you can create quotes with real-time pricing;place an order using a credit card or purchase order,keep up-to-date on the latest product promotions and pricing available on your contract, inquire about order status and view product/price information-all from your desktop PC. Click here to view this quote and place an order online. Faxing Option Faxing your order is convenient,too.Simply fill out your request on the customer purchase order and send to 1-800-825-2329.Your order will be promptly handled,and you can call a Customer Service Representative to confirm your order. Personalized Telesales To provide more personal service to you,our telephone sales and order administration representatives are assigned by territory.This means you can reach a dedicated government,education,or medical sales team every time you call-giving you added value by letting you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements. To request a quote,check product availability,and other related questions, call your Telesales Representative. Order Accuracy To ensure the accurate and timely processing of your order,please verify that your purchase order includes the following information: o Bill-to address, o Ship-to address, o Purchase order number, o Part number,description,and price, o Contract#and name o Reseller of choice o Contact name,phone number,and email address, o Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Please note that Hewlett Packard must be listed as the vendor. o Sample/Editable PDF Purchase Order forms are available at these links- o Standard PO(STL/K12/Hi Ed/Fed)-http://gem.compaq.com/gemstore/sites/downloads/SLED PO Template.pdf o Federal Form 1449-http://gem.compaq.com/qemstore/sites/downloads/FED PO Template Form 1449.pdf Tax-Exempt Certificate Requirements All tax-exempt accounts should have a tax-exempt certificate on file with Hewlett-Packard to avoid having sales tax added to their invoice.This certificate needs to be provided only once.If you are ordering for the first time,please include with your order or account application. Free Configuration Services(excludes non-configure to order IPG productt When you purchase Hewlett-Packard products through Public Sector,you become eligible for configuration of Hewlett-Packard hardware options and upgrades at NO extra cost.To request this free service,clearly state on your purchase order which options and upgrades you would like installed and list each configuration separately.Once an order is placed,in-stock items require 2-4 business days for installation. HP Credit Hewlett-Packard's financing programs can help your agency purchase or lease HP solutions.To inquire more about a customized financial solution proposal call your Telesales Representative. Order Tracking and Status All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis.Orders are shipped within seven days of receipt provided all items are in stock and all necessary information has been properly included on your purchase order.(Remember that ship complete orders can be delayed if a particular item is not currently in stock.)To inquire about the status of your order,you may either check your order status online or call your corresponding Customer Service Representative. Returned Merchandise A return material authorization number(RMA)is required for all returns to be processed.Returns may be requested within 30 days of shipment.Please call your Public Sector Customer Service Representative in order to have an RMA assigned.Please have a copy of the packing slip available when you call. Customer Relationship and Sales For Public Sector Sales Fax:800-825-2329 K-12 Education:800-888-3224 Higher Ed:877-480-4433 State&Local:888-202-4682 PRICE QUOTATION Page 1 of2 Quote Number: 9982061 Quote Date: November 20,2014 Ryan Higgins Revised Date: November 20,2014 CITY OF EDEN PRAIRIE Expires: December 20,2014 Provided by: Jeremy Scarpelli She Contract: MN-STATE OF MINNESOTA(WSCA/NASPO)(14279) Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for 30 days from quote date above.Please include the quote number and contract from this quote on the corresponding purchase order.HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY.DO NOT SHARE. Item Part No. Descri stion Qt . Unit Price Extended Group: 1. CTO IDS-HP EliteBook 840 G1 Notebook PC with 1 $1,522.86 $1,522.86 Intel i5-4300U D1F44AV Non Touch Product Config Notes- For Ultrabook Configuration Select-Ultrabook silver labels+ (<u>Win7 OS, Win7DG32,Win7DG64</u>or<u>Win8 OS+ Touch Panel</u>)+WLAN_Intel +CAM + (non SED SSD or (non SED HDD + FlashCache))+50Whr battery D1 F44AV Product- HP EliteBook 840 G1 Notebook PC with Intel i5-4300U (x.xGHz w/Turbo, 3MB Cache) Processor, and Intel HD Graphics 4400 F6Q82AV#ABA Operating system-Windows 8.1 Pro 64 OS Label -No OS Label needed for Win 8.1 or Win7DG64/32 OS selections(select this option if Win 8.1 or Win7DG64/32 is selected) Processor- Intel®Core TM i5-4300U (1.9GHz w/Turbo, 3MB Cache)Processor D5U71AV Processor label- Intel Core i5 vPro Label Intel Ultrabook Label-Select if NON-Ultrabook configuration XU979AV ENERGY STAR®label-Estar Label- If any(MSOS)is selected,then MISC eStar label (XU979AV)must be selected D8X99AV Out-of-Band Management- Intel®vProTM Technology Enabled D8T47AV Display- 14.0 inch LED HD+ SVA Anti-Glare flat (1600x900)for Webcam D8T66AV Integrated camera- Integrated HD Webcam (Must be selected for Ultrabook configuration) Video/graphics- Intel®HD Graphics 4400 D1 F46AV Memory-8 GB 1600 MHz DDR3 SDRAM (1D) F0005AV Internal Storage- 128 GB SATA Solid-State Drive- Not available if(FLASH)is selected Mini Card -Not selecting Mini Card SSD as on optional Internal Storage device D8T49AV Flash Cache-No Flash Cache D8M85AV#ABA Keyboard-DualPoint Keyboard D8T68AV Wireless LAN - Intel 802.11 a/b/g/n (2x2)+ Bluetooth 4.0 HS Combo with WiDi support Note: For detailed warranty information,please link to"URL"for more information www.hp.com/qo/specificwarrantyinfo. Sales taxes added where applicable.Freight is FOB Destination. PRICE QUOTATION Page2of2 Quote Number: 9982061 Quote Date: November 20,2014 Ryan Higgins Revised Date: November 20,2014 CITY OF EDEN PRAIRIE Expires: December 20,2014 Provided by: Jeremy Scarpelli She Contract: MN-STATE OF MINNESOTA(WSCA/NASPO)(14279) Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for 30 days from quote date above.Please include the quote number and contract from this quote on the corresponding purchase order.HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY.DO NOT SHARE. Item Part No. Descri.tion Qt . Unit Price Extended D8T71AV HP Mobile Broadband -HP It4111 LTE/EV-DO/HSPA+ Gobi 4G Module F9B28AV Broadband Service Provider-Service Provider information for Verizon -only available if WWAN HP It4111 LTE is selected D8T60AV Security- Integrated Fingerprint Reader E4W59AV AC Adapter-45 Watt Smart nPFC AC Adapter E4W66AV#ABA Power Cord-Power Cord- 1.8 Meters D8H55AV#ABA Country Kit-Destination Country Kit Localization- NA English D8T39AV Battery-3-cell (50 WHr) Polymer/Prismatic battery Long Life(this battery must be selected if Ultrabook configuration) D8Y02AV#ABA Warranty-3/3/0 Warranty B3M72AV Misc Warranty Documentation -Warranty 3 YR Battery Documentation-- Required if(BATT3yr) and(WARR3yrUS)is selected F6Q76AV Recovery media-Drivers for Windows 8.1 (Recovery Media) Note: - Additional accessories added from categories below will ship and invoice separately. 2. UF223E 9x5 Pickup&Return Coverage for Notebooks with 1 $313.60 $313.60 Accidental Damage Protection Service,5 years SUB TOTAL: $1,836.46 TOTAL PRICE : $1,836.46 To ensure the accurate and timely processing of your order,please include quote#9982061 on your Purchase Order. Comments: Note: For detailed warranty information,please link to"URL"for more information www.hp.com/qo/specificwarrantyinfo. Sales taxes added where applicable.Freight is FOB Destination. CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: VIII.K. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF #16 and Molly Koivumaki, Manager, TIF District Housing and Community Services Requested Action Move to: Set a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF #16 and related TIF District information. Background TIF District #16, Lincoln Parc, is set to decertify at the end of 2015. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Timeline City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: VIII.L. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF #17 and Molly Koivumaki, Manager, TIF District Housing and Community Services Requested Action Move to: Set a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF #17 and related TIF District information. Background TIF District #17, The Colony/Rolling Hills, is set to decertify at the end of 2014. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Timeline City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: VIII.K. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF #16 and Molly Koivumaki, Manager, related TIF District information Housing and Community Services Requested Action Move to: Adopt Resolution setting a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF District 16 and related TIF District information. Background TIF District 16, Lincoln Parc, is set to decertify at the end of 2015. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Resolution Timeline CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- RESOLUTION CALLING FOR A PUBLIC HEARING ON APPROVAL OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING) DISTRICT NO. 16 IN THE CITY BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota (the "City"), as follows: 1. Tax Increment Financing Plan Modification. The City and the Eden Prairie Housing and Redevelopment Authority(the "Authority")have previously approved a plan(the "Redevelopment Plan") for redevelopment activities to be undertaken in Redevelopment Project No. 5 (the"Project Area"), and a Tax Increment Financing Plan, as described in Minnesota Statutes, 469.175, Subdivision 1 (the "TIF Plan"), establishing a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision 9, designated as Tax Increment Financing(Qualified Housing) District No. 16 within the Project Area (the "TIF District"). The tax increment generated by the TIF District financed the Lincoln Parc Apartments Project(the "Project")pursuant to the TIF Plan. The Authority intends to modify the TIF Plan to increase the estimate of the cost of the Project that will be financed with tax increment from the TIF District, and has requested that this Council hold a public hearing on such modification, all in accordance with and pursuant to Minnesota Statutes, Section 469.175, Subdivision 4. 2. Public Hearing. A public hearing is hereby scheduled to be held on the modification to the TIF Plan at 7:00 p.m. on January 20, 2015, at the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota. The City Clerk is hereby authorized and directed to cause notice of such public hearing in substantially the form of Exhibit A attached hereto to be published in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing. ADOPTED by the Eden Prairie City Council this 2nd day of December, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk EXHIBIT A NOTICE OF PUBLIC HEARING ON APPROVAL OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING) DISTRICT NO. 16 IN THE CITY OF EDEN PRAIRIE NOTICE IS HEREBY GIVEN that the City Council of the City of Eden Prairie (the "City") will hold a public hearing on the approval of a modification to the Tax Increment Financing Plan(the "TIF Plan") for Tax Increment Financing (Qualified Housing) District No. 16 (the"TIF District")within Redevelopment Project Area No. 5 (the "Project Area") at 7:00 p.m. on Tuesday, January 20, 2015, at the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota. The modified TIF Plan provides for the financing, with tax increment revenues, of the Lincoln Parc Apartments housing project and public improvements directly related thereto. Accompanying this notice is a map of a portion of the City. The map shows the area encompassed by the Project Area and the TIF District from which tax increment may be collected,pursuant to the modified TIF Plan, and the area in which such tax increment may be expended. All who wish to be heard as to the modification of the TIF Plan will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Clerk prior to the public hearing. By/s/Kathleen Porta, City Clerk City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: VIII.L. Janet Jeremiah, Community Set a Public Hearing for Tuesday, January 20, Development Director 2015, regarding the Modification of TIF District Molly Koivumaki, Manager, 17 and related TIF District information Housing and Community Services Requested Action Move to: Adopt Resolution setting a Public Hearing for Tuesday, January 20, 2015, regarding the Modification of TIF District 17 and related TIF District information. Background TIF District 17, The Colony/Rolling Hills, is set to decertify at the end of 2014. The property owner is interested in extending the TIF District. Staff will explore the eligibility requirements that are necessary to extend the district. If deemed eligible, a Modification Plan will be drafted and presented at the public hearing. Attachment Resolution Timeline CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014-118 RESOLUTION CALLING FOR A PUBLIC HEARING ON APPROVAL OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING) DISTRICT NO. 16 IN THE CITY BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota (the "City"), as follows: 1. Tax Increment Financing Plan Modification. The City and the Eden Prairie Housing and Redevelopment Authority(the "Authority")have previously approved a plan(the "Redevelopment Plan") for redevelopment activities to be undertaken in Redevelopment Project No. 5 (the"Project Area"), and a Tax Increment Financing Plan, as described in Minnesota Statutes, 469.175, Subdivision 1 (the "TIF Plan"), establishing a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision 9, designated as Tax Increment Financing(Qualified Housing) District No. 16 within the Project Area (the "TIF District"). The tax increment generated by the TIF District financed the Lincoln Parc Apartments Project(the "Project")pursuant to the TIF Plan. The Authority intends to modify the TIF Plan to increase the estimate of the cost of the Project that will be financed with tax increment from the TIF District, and has requested that this Council hold a public hearing on such modification, all in accordance with and pursuant to Minnesota Statutes, Section 469.175, Subdivision 4. 2. Public Hearing. A public hearing is hereby scheduled to be held on the modification to the TIF Plan at 7:00 p.m. on January 20, 2015, at the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota. The City Clerk is hereby authorized and directed to cause notice of such public hearing in substantially the form of Exhibit A attached hereto to be published in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing. ADOPTED by the Eden Prairie City Council this 2nd day of December, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk EXHIBIT A NOTICE OF PUBLIC HEARING ON APPROVAL OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING(QUALIFIED HOUSING) DISTRICT NO. 16 IN THE CITY OF EDEN PRAIRIE NOTICE IS HEREBY GIVEN that the City Council of the City of Eden Prairie (the "City") will hold a public hearing on the approval of a modification to the Tax Increment Financing Plan(the "TIF Plan") for Tax Increment Financing (Qualified Housing) District No. 16 (the"TIF District")within Redevelopment Project Area No. 5 (the "Project Area") at 7:00 p.m. on Tuesday, January 20, 2015, at the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota. The modified TIF Plan provides for the financing, with tax increment revenues, of the Lincoln Parc Apartments housing project and public improvements directly related thereto. Accompanying this notice is a map of a portion of the City. The map shows the area encompassed by the Project Area and the TIF District from which tax increment may be collected,pursuant to the modified TIF Plan, and the area in which such tax increment may be expended. All who wish to be heard as to the modification of the TIF Plan will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Clerk prior to the public hearing. By/s/Kathleen Porta, City Clerk City of Eden Prairie, Minnesota Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 16 And Modification of Tax Increment Financing Plan for Tax Increment Financing(Qualified Housing)District No. 17 Proposed Schedule of Events Schedule of Events Date Event Responsible Party December Drafting of liF Plan Modifications Oty,Attorney, Springsted Modification of 1lF Plans and 1lF Districts Tuesday, December 2,2014 HRA requests the Council call for a public hearing on January 20,2015 City,Attorney Tuesday, December 2,2014 City Council calls for public hearing on January 20,2015 City,Attorney Prior to Tuesday, County Commissioner receives notification letters December 9, 2014 (at least 30 days prior to publication of notice of public hearing) Springsted Prior to Friday, County and School District receive impact letters&draft liF plan modifications December 19,2014 (at least 30 days prior to public hearing) Springsted Thursday, January 8, 2015 Publication of notice of public hearing in Eden Prairie Nevus Deadline: Dec.30 (10-30 days prior to public hearing) Springsted HRA adopts resolutions approving modification to the Tax Increment Financing Tuesday, Plan for Tax Increment Financing(Qualified Housing)District No.16 and Oty,Attorney, January 20, 2015 approving modification to the Tax Increment Financing Plan for Tax Increment Springsted Financing(Qualified Housing)District No.17 City Council hdds public hearing and adopts resolutions approving modification to Tuesday, the Tax Increment Financing Plan for Tax Increment Financing(Qualified City,Attorney, January 20, 2015 Housing)District No.16 and approving modification to the Tax Increment Springsted Financing Plan for Tax Increment Financing(Qualified Housing)District No.17 After Jan.20, 2015 State and County filing Springsted CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.M. Rick Getschow, City Manager Set Public Hearing for Tuesday, January 6, 2015 Regarding the Transfer of the Comcast Cable Franchise to Midwest Cable Requested Action Move to: Set a Public Hearing for Tuesday, January 6, 2015,Regarding the Transfer of the Comcast Cable Franchise to Midwest Cable. Synopsis The City Council needs to set a public hearing to consider the application for the transfer of the cable system from Comcast of Minnesota, Inc. (the existing cable television franchisee)to Midwest Cable, Inc., a newly formed entity that would hold the cable system. The public hearing will focus on the application submitted and the qualifications of Midwest Cable, Inc. and whether the proposed transfer may have an adverse impact on cable subscribers. The proposed transfer of control requires approval under our city franchise and Minnesota Law. The Southwest Suburban Cable Commission, whose member cities also include Edina, Hopkins, Minnetonka and Richfield, will meet on December 3, 2014. At that meeting, the Commission will make a recommendation to its member cities regarding whether the transfer should be approved. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.N. George F. Esbensen, Fire Sale of Existing 100' Mid-Mount E-ONE Chief/Director of Emergency Arial Platform Truck to Pine Island, MN Preparedness Requested Action Move to: Approve the sale of the 2002 100' Mid-Mount E-ONE Arial Platform Truck to the City of Pine Island, Minnesota. Synopsis By State Statute, assets can be transferred to other municipalities without going through a formal bid process. The City of Pine Island has agreed to purchase Eden Prairie's platform aerial truck for$500,000.00. This truck was purchased in 2002 for$670,000 and was scheduled to be replaced in 2022 for$1,500,000. The Fire Department needs have changed and more versatility is required in the fleet. The Fire Department can purchase a replacement truck for$700,000 in total cost that will replace this truck. A new 78' single axle "Quint" is scheduled for delivery in October 2015. Attachments • Bill of Sale • Sales and Purchase Agreement • Letter of Intent from the City of Pine Island • Minutes of City of Pine Island November 18, 2014, Council Meeting BILL OF SALE This BILL OF SALE is made as of _, 2014 by City of Eden Prairie, a Minnesota municipal corporation, herein referred to as "Seller", in favor of the City of Pine Island, a Minnesota municipal corporation, herein referred to as "Buyer". The transfer and assignment of certain property of Seller accomplished by this Bill of Sale is for good and valuable consideration received and in accordance with the terms and conditions of that certain Sale and Purchase Agreement, dated as of December 2, 2014 (the "Purchase Agreement") by and between Seller and Buyer. Capitalized terms used in this Bill of Sale, unless otherwise defined in this Bill of Sale, have the respective meanings ascribed to those terms in the Purchase Agreement. By this Bill of Sale, Seller sells, conveys, transfers, assigns, grants and confirms to Buyer, and Buyer's successors and permitted assigns, all of Seller's right, title and interest in the Truck. Seller shall execute and deliver all additional instruments, documents and certificates and take further action reasonably requested by Buyer to affect the transfer of, and to vest title in, or for aiding and assisting in reducing possession of the Truck in Buyer. Seller does hereby covenant and agree with Buyer, its successors and assigns, that it is the lawful owner of the property transferred hereunder and has good title to sell such property and that such property is free from all liens and encumbrances. IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT BUYER HAS FULLY EXAMINED THE TRUCK AND HAS RELIED ON ITS OWN DISCRETION AND JUDGMENT WITH REGARD TO THE TRANSACTIONS CONTEMPLATED HEREUNDER. THE TRUCK HAS BEEN SOLD AN "AS IS" "WHERE IS" BASIS, WITH NO REPRESENTATIONS OR WARRANTIES OF SELLER OF ANY KIND, TYPE OR NATURE, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY REGARDING THE VALUE, FITNESS OF SAID TRUCK FOR ANY PURPOSE, COMPLIANCE WITH SPECIFICATIONS, SIZE, USE, MERCHANTABILITY, DESIGN, QUALITY, DESCRIPTION, DURABILITY, OPERATION OR CONDITION OF THE TRUCK, WHETHER VISIBLE OR NOT. BUYER ACKNOWLEDGES THAT IT HAS HAD FULL OPPORTUNITY TO INSPECT AND IS FAMILIAR WITH, OR HAS HAD FULL OPPORTUNITY TO BECOME FAMILIAR WITH THE TRUCK' CURRENT CONDITION AND HEREBY ACCEPTS DELIVERY OF THE TRUCK IN AN "AS IS" "WHERE IS" CONDITION. Notwithstanding any other provision of this Bill of Sale, nothing contained in this Bill of Sale shall in any way supersede, modify, replace, amend, change, rescind, waive or otherwise affect any of the provisions set forth in the Purchase Agreement, this Bill of Sale being intended only to effect the sale, transfer and assignment of the Truck to Buyer pursuant to the Purchase Agreement. This Bill of Sale shall be construed and enforced in accordance with the laws of the State of Minnesota, without regard to its conflicts of laws principles. [Signatures on following page.] Signed as of the date first written above. SELLER CITY OF EDEN PRAIRIE By: Its: Mayor By: Its: City Manager ACKNOWLEDGMENT State of Minnesota ) )ss. County of Hennepin ) The foregoing instrument was acknowledged before me this day of , 2014 by Nancy Tyra-Lukens, the Mayor and Rick Getschow, the City Manager of the City of Eden Prairie, on behalf of the City. Notary Public My commission expires: BUYER CITY OF PINE ISLAND By: Its: Mayor By: Its: City Clerk State of Minnesota ) )ss. County of ) The foregoing instrument was acknowledged before me this day of , 2014 by , the Mayor and , the City Clerk of the City of Pine Island, on behalf of the City. Notary Public My commission expires: SALE AND PURCHASE AGREEMENT THIS AGREEMENT is made as of the 2nd day of December , 2014 by and between the City of Eden Prairie, a Minnesota municipal corporation, herein referred to as the "Seller" and the City of Pine Island, a Minnesota municipal corporation, hereinafter referred to as "Buyer". WHEREAS, Seller is the owner of that certain 2002 E- ONE ladder truck (V1N# _4en7aba8521005137) and related equipment (the "Truck"); and WHEREAS, Seller desires to sell and Buyer desires to purchase the Truck from Seller pursuant to the terms and conditions contained in this Agreement. NOW, THEREFORE, for valuable and good consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Sale of Truck. Seller agrees to sell to Buyer and Buyer agrees to buy from Seller, the Truck, which shall include the following: 1.1.1 Equipment. a. 2002 E-One ladder truck with platform and 2000 gpm pump b. All Stabilizer pads c. wireless headsets- 6 d. large suction inlet gate valves-2 e. All inlet and discharge Adaptors and caps f. Stokes basket-1 g. Roof ladder-1 (14'on ladder) h. pick head axe- 1 ( on ladder) i. pike pole— 1 ( on ladder) j. pike pole- 2/14' 2/12' 2/10' k. ladders- 2/14' roof 1/16' roof 1/24' extension 1/35' extension 1/10' attic 1. truck mounted cord reel— 1 m. all hose adaptors and fittings n. cab tilt controls, on-board air fill, storz wrenches/2, spanner wrench/2 o. chimney pail— 1 p. ladder belts—4 q. stokes basket mounts for platform r. axe/pike combination tool - 1 scba air supply hose and adaptors 2000 gpm monitor 30 degree adaptor and caps s.800' of 5"LDH hose t. Storz wrench sets—6 mallet— 1 u. ladder control remote— 1 v. straight bars—2 wheel chocks -2 halligan—2 flat head axe—2 bolt cutters—2 flood lights -2 HD 500 watt sledge hammer—2 D handle spade shovel—2 D handle pike poles—2 w. dry chemical extinguisher-1 carbon dioxide extinguisher— 1 ppv electric fan— 1 storz wrech set- 2 1.1.2 Graphics. The following graphics are displayed on the Truck: a. All existing graphics will remain on truck. All graphics will be removed by the vendor of choice by the City of Pine Island Of the above graphics, the graphics described by subparts 1.1.2 NOTHING shall be removed by Seller from the Truck prior to Closing. Buyer shall notify Seller at least 10 days prior to Closing to request removal of additional graphics. Removal of graphics shall be at Seller's expense. Seller shall not be responsible for replacing or adding graphics to the Truck, nor shall the Seller be responsible for repairing any marks or damage caused by the removal of any graphics. 1.2 The following equipment is not included under this Agreement: a. All equipment not listed in section 1 "under sale of truck" 1.1.1 will be taken off the truck 2. Purchase Price. The total purchase price ("Purchase Price") to be paid by Buyer to Seller for the Truck shall be Five Hundred Thousand and No/100 Dollars ($500,000.00). 3. Payment of Purchase Price. The Purchase Price shall be paid in full by cash or wire transfer to Seller at Closing. 4. Closing. The Closing of the purchase and sale contemplated by this Agreement (the "Closing") shall occur on , 2014 ("Closing Date"). The Closing shall take place at the City of Eden Prairie located at 8080 Mitchell Road, MN 55436 at 10:00 a.m. 5. Delivery. Seller agrees to deliver possession of the Truck to Buyer on the Closing Date. 6. Seller's Closing Documents. On the Closing Date, Seller shall execute and deliver to Buyer the following: a. Bill of Sale, in a form attached hereto as Exhibit A; and b. Title Certificate to Truck. 7. Buyer's Closing Obligations. On the Closing Date, Buyer will deliver to Seller the Purchase Price by cash or wire transfer. 8. Representations and Warranties. 8.1 Seller represents and warrants to Buyer: a. Authority. Seller has the requisite power and authority to enter into and perform this Agreement and to execute the documents required hereunder. Such documents have been (or will have been) duly authorized by all necessary Board action on the part of Seller and have been (or will have been) duly executed. Such documents are (and will be) valid and binding obligations of Seller, and are enforceable in accordance with their terms. b. Title. Seller owns the Truck free and clear of any liens or encumbrances. 8.2 Buyer represents and warrants to Seller as follows: a. Authority. Buyer represents and warrants to Seller that Buyer has requisite power and authority to enter into and perform this Agreement. 9. NO WARRANTIES REGARDING CONDITION OF TRUCK. NO REPRESENTATIONS OR WARRANTIES OF ANY KIND OR NATURE HAVE BEEN MADE OR ARE HEREBY MADE BY THE SELLER TO BUYER REGARDING THE CONDITION OF THE TRUCK. SELLER MAKES NO WARRANTY OF ANY KIND, TYPE OR NATURE, INCLUDING, WITHOUT ANY LIMITATION, ANY REPRESENTATION OR WARRANTY REGARDING THE VALUE, FITNESS OF SAID TRUCK FOR ANY PURPOSE, COMPLIANCE WITH SPECIFICATIONS, SIZE, USE, MERCHANTABILITY, DESIGN, QUALITY, DESCRIPTION, DURABILITY, OPERATION OR CONDITION OF THE TRUCK, WHETHER VISIBLE OR NOT. BUYER ACKNOWLEDGES THAT IT HAS HAD FULL OPPORTUNITY TO INSPECT AND IS FAMILIAR WITH, OR HAS HAD FULL OPPORTUNITY TO BECOME FAMILIAR WITH THE TRUCK' CURRENT CONDITION AND HEREBY ACCEPTS DELIVERY OF THE TRUCK IN AN "AS IS" "WHERE IS" CONDITION. 10. Indemnification. Buyer shall defend and indemnify Seller and forever hold Seller harmless from and against all liabilities, claims, suits, actions, proceedings, damages, loss or liability, costs or expenses (including reasonable attorney's fees) asserted against Buyer or incurred by Buyer in connection with, arising from or related to the Truck or Buyer's use and operation of the Truck. 11. Assignment. Buyer shall be prohibited from assigning its rights and obligations under this Agreement to any other party. 12. Governing Law. This Agreement shall be deemed to be executed in the State of Minnesota and shall be governed by and construed according to the laws of the State of Minnesota, without reference to the choice of law doctrine of any state. 13. Dispute Resolution. For purposes of any arbitration or litigation arising out of, or relating to, or pursuant to this Agreement, the parties agree that the same shall be venued in Hennepin County, Minnesota and that Hennepin County shall be the exclusive venue of any arbitration or litigation, whether or not such venue is or subsequently becomes inconvenient. Seller and Buyer agree that the Court in Hennepin County, Minnesota shall have personal and subject matter jurisdiction over all matters arising from or related to this Agreement. 14. Severability. To the extent that any provision of this Agreement shall be invalid or unenforceable, it shall be considered deleted hereform and the remainder of such provision and this Agreement shall be unaffected and shall continue in full force and effect. 15. Amendments. No amendment or modification of this Agreement shall be deemed effective unless made in writing and signed by both Seller and Buyer. 16. Prior Agreements. This Agreement contains the entire Agreement relating to the subject matter and supersedes all prior Agreements and understandings with respect to such subject matter, and the parties hereto have made no agreement, representations or warranties relating to the subject matter of this Agreement which are not set forth herein. 17. Headings. The section headings herein are for convenience only and shall not effect the construction of this Agreement. IN AGREEMENT, Seller and Buyer have executed this Agreement as of the date first written above. SELLER CITY OF EDEN PRAIRIE By: Its: Mayor By: Its: City Manager BUYER CITY OF PINE ISLAND By: Its: Mayor By: Its: City Clerk City of PineIsland 33 • t 250 South Main Street MINNIESOTA P. O. Box 1000 ® Pine Island, Minnesota 55963 Telephone 507-356-4591 Fax 507-356- 8230 November 20 , 2014 Ward Parker, Operations Chief Eden Prairie Fire Department 8080 Mitchell Road Eden Prairie, MN 55344 Dear Mr. Parker : Please let this letter serve as official intent of the City of Pine Island to purchase the 2002 E- 1 95 ' T-21 Ladder Truck for $ 500 , 000 . 00 (Five hundred thousand dollars) from the City of Eden Prairie . The Pine Island City Council authorized this offer at their November 18 , 2014 Council meeting (minutes attached) . Please forward this letter to other city staff and Council as necessary . Thank you for your time, assistance , and your many answers to questions as our city staff reviewed the truck . Sincerely , 3 4 r'Jonathan Eickhoffevev , Fire Chief Encl : November 18 , 2014 Council Minutes STATE OF MINNESOTA GOODHUE/ OLMSTED COUNTIES CITY OF PINE ISLAND REGULAR COUNCIL MEETING November 18th, 2014 Pursuant to due call, and notice thereof, Mayor Steele called the regular City Council meeting to order at 7 : 00 PM, in the council chambers, at city hall . Members Present: Bates, Knox, Diskerud, Vettel, Steele Members Absent: None Others Present: Jon Eickhoff, Stephanie Pocklington, Bob Vose, Karen Doll, Jason Johnson, Carl Mancilman, Neil Britton, Morgan Hansen, Wayne King, Craig Britton, Courtney Schaefer, Steve Postier, and a represenitive from News Record. The agenda was amended to add action item D ; Highway 52 Frontage Road Pay Estimate # 5 , to Public Works and Engineering, and remove item XI ; Closed session for Employee Personnel Review. Motion by Diskerud, seconded by Knox to approve the Consent Agenda. Approved 5 - 0 - 0 Public Hearing on Annexation was opened with a motion by Vettel, which was seconded by Knox. Ordinance 126 Second Series for Annexation of 831 County Rd 3 was adopted with a motion by Vettel and a second by Knox. Approved 5 - 0 - 0 School development agreement was discussed , Council Directed. Resolution 14- 053 Approve 2015 liquor Licenses . Diskerud motioned which was seconded by Knox. Approved 5 - 0 - 0 . Purchase of Aerial Fire Truck. Motioned by Vettel , seconded by Knox to offer Eden Prairie $ 500, 000 as detailed in Fire Chief's proposal . Approved 5 - 0- 0 Resolution 14- 054 Certify overdue Water, Sewer, and Miscellaneous Charges for Collection by Assessment. Knox made motion to approve, which was seconded by Diskerud . Approved 5 - 0 - 0 Water and Sanitary Sewer Rate Study was not ready for this meeting, but would be ready by next council meeting on December 15th, 2014 2015 Pine Island Saturday Nights Car Show Proposal was presented by Courtney Schaefer. Bates motioned to approve the new location, waiving the rental and band fees as they are a nonprofit organization, contingent on insurance which was seconded by Knox . Approved 5 - 0 - 0 Zoning and building Enforcement actions - Rochester Auto Sales . The Council discussed the options to remove the trailer. Bates made a motion to proceed with legal action and nuisance action simultaneously which was seconded by Knox. Approved 5 - 0 - 0 Continuation of Public Hearing of TH 52 East Frontage Rd . Vettel made a motion to close hearing which was seconded by Diskerud . Approved 5 - 0 - 0 Resolution 14 - 050 Adopting Assessment —Th 52 East Frontage Rd was motioned by Diskerud and seconded by Knox. Approved 5 - 0 - 0 Vettel made motion to approve Resolution 14 - 057 with amendments stating plans to be approved by City Engineer and City staff, seconded by Bates . Approved 5 - 0- 0 Highway 52 East Frontage Road pay Estimate # 5 Motioned by Knox, seconded by Diskerud. Approved 5 - 0 - 0 A citizen requested we consider moving our water payment box to the back alley for a drive through drop off. Questions were asked about the water and sewer utilities to the school. Claims : Bates made a motion to approve claims which was seconded by Vettel . Approved 5 - 0 - 0 Be there no further business, Bates made the motion, which was seconded by Diskerud, to adjourn the meeting at 9 : 10 p . m . Approved 5 - 0 - 0 Respectfully submitted, Stephanie Pocklington City of Pine Island 507 - 356 - 4591 CITY COUNCIL AGENDA DATE: SECTION: Public Hearing December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.• IX.A. Community Development Allocation of 2014 Community Development Director Janet Jeremiah Block Grant funds to the Prop Shop for acquisition Molly Koivumaki, Housing & of a storage facility Community Services Manager Requested Action Move to: Approve the grant agreement with the PROP Shop to allocate $50,000 in Community Development Block Grant funds for acquisition of a property at 14770 Martin Drive to be used as a large item storage warehouse. Background The Prop Shop's priority is helping families meet basic household needs. They provide free clothing, household goods and furniture to families referred by local social service organizations, schools and churches. They maintain a client room, filled through community donations, which families can use once a month to receive needed items from dishes and towels to clothing,books and blankets. Since opening in April of 2007, they have served more than 1900 families, helping 7,500 individuals. Donations to the Prop Shop also stock the resale store which raises funds for its operations and serves as a fundraising mechanism for local social services organizations. The Prop Shop has donated$60,500 to PROP, Meals on Wheels, Cornerstone and Teens Alone. The success of the retail store surpassed expectations, whereas the initial budget projected making a profit in three years, the store actually met its expenses within the first month. Annual profits have continued to increase each year and the Prop Shop maintains a cash reserve for six months of operating expenses. The Prop Shop is seeking to purchase the building located at 14770 Martin Dr to offer more furniture to low income families. The building has 5,000 square feet of warehouse space The Prop Shop currently provides furniture to families in need but does not have enough space to offer the complete set of items. Families with large requests must receive their items one at a time. The Prop Shop struggles to arrange storage and transportation for these items. The lack of space also limits the Prop Shops ability to recruit furniture donations for families. Solicitations of large furniture donations would overwhelm their current space. More than 50 families are waiting for furniture at any given time with hundreds of items requested. The space at 14770 Martin Dr will be used to store furniture as well as other items needed for families until seasonal demands call for them. The sale price is $500,000. The Prop Shop has been approved for a$450,000 mortgage through Beacon Bank. The Prop Shop will use its 15195 Martin Dr building, whose mortgage is completely paid, as collateral and they will use $50,000 from the CDBG grant for a down payment. The CDBG funds to be used are generated from 2014 program income, and the expenditure will not take funds from any other program and will assist in the city's obligation to expend program income in a timely manner. Attachment Grant Agreement CITY OF EDEN PRAIRIE GRANT AGREEMENT THIS AGREEMENT, made and entered into this day of , 2014, by and between THE PROP SHOP OF EDEN PRAIRIE, a Minnesota non-profit corporation (hereinafter referred to as "Subrecipient"), 15195 Martin Dr. Eden Prairie, MN 55346 and the City of Eden Prairie, a municipal corporation of the State of Minnesota (hereinafter referred to as the"City"), 8080 Mitchell Road, Eden Prairie, Minnesota 55344. WHEREAS, Subrecipient is a non-profit corporation that sells donated in-kind contributions to the general public, provides clothing and household items free of charge to families in financial need, and donates excess funds to other exempt organizations that assist low-income households or households suffering temporary financial hardship; and WHEREAS, Subrecipient currently operates out of 15195 Martin Dr., Eden Prairie, MN 55346; and WHEREAS, City desires to provide Subrecipient with grant funds to be used to acquire the certain real property located at 14770 Martin Drive, Eden Prairie, legally described as Lot 1, Block 2, Edenvale Industrial Park 2nd Addition, Hennepin County, Minnesota (the "Property") for the operation of a warehouse to service Subrecipient's operation at 15195 Martin Dr. Eden Prairie, MN); and WHEREAS, in accordance with the provisions of applicable Federal and Minnesota law, Subrecipient and the City desire to set forth herein the conditions of the grant to Subrecipient. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by Subrecipient, the parties hereto do hereby agree as follows: 1. ACQUISITION OF PROPERTY. 1.1. The City agrees to provide the Subrecipient with Community Development Block Grant ("CDBG") funds (the "Grant Funds") not to exceed $50,000.00. The Grant Funds shall be used solely to pay the costs associated with acquiring the Property. 1.2. Subrecipient shall spend the Grant Funds in accordance with this Agreement no later than June 30, 2015. In the event that Subrecipient does not spend the Grant Funds by June 30, 2015, this Agreement shall terminate. 1.3. Prior to disbursement of the Grant Funds, Subrecipient shall provide all information the City may require. Said information will include, but not necessarily be limited to: 1) the address of the Property; 2) the legal description of the Property; 3) an appraisal of the Property, acceptable to the City, showing that the Property's value is equal to or greater than the purchase price of the Property; and 4) a title commitment, issued by a title insurer acceptable to the City, showing the quality of title that Subrecipient will acquire. 1.4. City shall pay the Grant Funds at the time of the closing on the sale of the Property. City shall pay the Grant Funds directly to the seller of the Property ("Seller") or to the entity designated by Seller. 1.5. Subrecipient shall hold title to the Property and the acquisition of the Property shall be in Subrecipient's name. 1.6. Subrecipient shall record this Agreement against the Property contemporaneously with the closing. In the event that Subrecipient fails to record this Agreement as required, Subrecipient hereby consents to the recording of this Agreement by City. 1.7. It is understood that the City is held accountable to the Department of Housing and Urban Development ("HUD") for the expenditure of the Grant Funds under this Agreement. The City shall make no payment of Grant Funds prior to Subrecipient providing acceptable documentation for the expenses incurred and until the City, in its sole discretion, is satisfied that Subrecipient has met or is capable of meeting all requirements set forth in this Agreement. 2. USE OF THE PROPERTY. Subrecipient shall use the Property as a warehouse for items it intends to sell or give free of charge to families in financial need. Subrecipient shall not make any changes in the scope or character of its use of the Property without the City's prior written consent. 3. COVENANTS. Subrecipient covenants with the City that: 3.1. Subrecipient has made no material misstatement of fact in connection with Subrecipient's application for the Grant. 2 3.2. Subrecipient shall not sell, transfer or otherwise convey the Property, whether by deed, contract for deed, or otherwise, and whether voluntary or involuntary, except to the City or a transferee approved by the City. 3.3. Subrecipient shall at all times maintain the Property to a level reasonably acceptable to the City. 3.4. Subrecipient shall keep the Property free from liens not specifically consented to in writing by the City. 3.5. Subrecipient shall comply with all other of its obligations set forth in this Agreement. 4. TERM. 4.1. This Agreement shall commence as of the date written above and, unless terminated earlier by either party, shall remain in force for a period of five (5) years after Subrecipient's acquisition of the Property. 4.2. Subrecipient may terminate this Agreement for any reason upon thirty (30) days written notice to City. 4.3. City may terminate this Agreement immediately upon Subrecipient's default. 5. DEFAULT BY SUBRECIPIENT. Any one of the following shall constitute an event of default by Subrecipient: 5.1. Subrecipient ceases to exist. 5.2. Subrecipient's sale, transfer or other conveyance of the Property, unless consented to by the City in writing. 5.3. Subrecipient's failure to cure a breach of any covenant, term or condition contained in this Agreement within sixty (60) days after written notice to Subrecipient; provided, however, that said sixty (60) day period shall be extended for a reasonable time if the breach is not capable of being cured within said period and Subrecipient is diligently working toward curing the breach. 5.4. The adjudication of Subrecipient as bankrupt by a court of competent jurisdiction, or the entry by such a court of an order approving a petition seeking reorganization of Subrecipient under the federal bankruptcy laws or any other applicable law or statute of the United States of American or any State thereof; or the appointment by such a court of a trustee or receiver or receivers of Subrecipient or of all or any substantial part of its property upon the application of any creditor in any insolvency or bankruptcy proceeding or other creditor's suit. 5.5. The filing by Subrecipient of a petition in voluntary bankruptcy or the making by it of a general assignment for the benefit of creditors or the consenting by it to the 3 appointment of a receiver or receivers of all or any substantial part of the property of Subrecipient; or the filing by Subrecipient of a petition or answer seeking reorganization under the federal bankruptcy laws or any other applicable law or statute of the United States of America or any State thereof; or the filing by Subrecipient of a petition to take advantage of any debtor's act. 6. PROCESS UPON TERMINATION. 6.1. In the event of termination of this Agreement, Subrecipient shall pay the City the greater of: 1) the Grant Funds; or 2) the fair market value of the Property less any portion of the value attributable to expenditures of non-grant funds for improvements to the Property. The Property's fair market value and the portion of the value attributable to expenditures of non-grant funds for improvements to the Property shall be determined by a qualified independent appraiser appointed by the City. 6.2. The payment to the City shall occur on the earliest of 1) the date of closing of Subrecipient's sale, transfer or other conveyance of the Property; or 2) within thirty (30) days after the date this Agreement is terminated. Payment shall be made at the office of the City, or at such other place as the City may designate in writing. 6.3. If after thirty (30) years from the date of acquisition of the Property neither Party has terminated this Agreement and Subrecipient is not in default, Subrecipient's obligations under this Agreement shall cease and Subrecipient shall retain the Property free and clear of all restrictions placed on it by this Agreement. 7. LIEN. As security for the Subrecipient's covenants and obligation for repayment as herein provided, and subject to the terms and conditions of this Agreement, Subrecipient hereby grants, and the City shall and hereby does have, a lien (the "Lien") on the Property, together with all hereditament and appurtenances thereto, in the full amount necessary to satisfy Subrecipient's payment obligations set forth in Paragraph 6 and the cost, including reasonable attorney fees of collecting the same. The Lien shall automatically expire thirty (30) years from the date of Subrecipient's acquisition of the Property. 8. CITY'S REMEDIES. In the event Subrecipient fails to pay the City as required in Paragraph 6 of this Agreement, Subrecipient hereby authorizes and empowers the City to foreclose the Lien by judicial proceedings or to sell the Property at public auction and convey the same to the purchaser in fee simple in accordance with the statute, and out of the moneys arising from such sale to retain all sums secured hereby, with interest and all legal costs and charges of such foreclosure and the maximum attorney fee permitted by law, which costs, charges and fees the Subrecipient herein agrees to pay. 9. ADDITIONAL TERMS. The Subrecipient and the City further covenant and agree as follows: 9.1. Prior to exercising its right of foreclosure set forth in Paragraph 8, the City shall mail notice to Subrecipient as provided herein specifying: 4 9.1.1. the nature of the default by the Subrecipient, 9.1.2. the action required to cure such default, 9.1.3. a date, if such default is capable of being cured by Subrecipient, not less than sixty (60) days from the date the notice is mailed to Subrecipient by which such default, if capable of being cured, must be cured; and 9.1.4. that failure to cure such default on or before the date specified in the notice may result in acceleration of the sum secured by this Agreement and sale of the Property. 9.2. The notice shall further inform Subrecipient of the right, if any, to reinstate after acceleration and the right to bring a court action to assert the nonexistence of a default or any other defense of the Subrecipient to acceleration and sale. 10. NOTICES. Any notice required to be given under this Agreement shall be made by mailing such notice by certified mail addressed to the party at the address set forth below, or at such other address as the parties may designate by notice in writing from time to time. Any notice provided for in this Agreement shall be deemed to have been given to the Subrecipient or the City when given in the manner designated herein. If to City: City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344 Attn: City Manager With a copy to: Richard F. Rosow Eden Prairie City Attorney 650 Third Ave. So., Suite 1600 Minneapolis,MN 55402-4337 If to Subrecipient: Cindy Eddy Executive Director The Prop Shop of Eden Prairie 15195 Martin Drive Eden Prairie,MN 55346 11. INDEMNITY AND INSURANCE 11.1. The Subrecipient does hereby agree to defend, indemnify, and hold harmless the City, its elected officials, officers, agents, volunteers and employees from and against all costs, expenses, claims, suits, or judgments arising from or growing out of any injuries, loss or damage sustained by any person or corporation, including employees of Subrecipient and property of Subrecipient, which are caused by or sustained in connection with the intentional or negligent acts or omissions of the 5 Subrecipient related to this Agreement, except to the extent that the liability is caused by the negligence of the City, its elected officials, officers, agents volunteers or employees. 11.2. In order to protect City and Subrecipient from liability and to effectuate the indemnification provisions hereinabove, the Subrecipient will carry insurance in at least the value of the Property, and a single limit or combined limit or excess umbrella commercial general liability policy in an amount at least equal to claim limits specified in Minnesota Statutes Section 466.04, as amended from time to time. Certificates evidencing the required insurance will be furnished to City upon execution of this Agreement. The policy of insurance shall contain the following clause: "It is agreed that this policy shall not be canceled nor the coverage reduced until thirty (30) days after the City of Eden Prairie shall have received written notice of such cancellation or reduction by certified mail." 11.3. This section is not intended by the parties hereto as a waiver of the liability limits specified in Minnesota Statutes Section 466.04, as amended. 12. DATA PRIVACY. In carrying out its duties under this Agreement, Subrecipient shall abide by the applicable provisions of the Minnesota Government Data Practices Act and any other applicable state and federal laws, rules, and regulations relating to data privacy or confidentiality, and as any of the same may be amended. 13. AMENDMENTS TO AGREEMENT. Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when reduced to writing as an Amendment to this Agreement signed, approved and properly executed by the authorized representatives of the parties. 14. ADMINISTRATIVE REQUIREMENTS. Subrecipient shall comply with the applicable provisions of 24 CFR 570.502. 15. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY 15.1. During the performance of this Agreement, the Subrecipient agrees to the following: In accordance with the Minnesota Human Rights Act, no person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin; and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. 15.2. The Subrecipient will furnish all information and reports required to comply with the provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and regulations pertaining to discrimination and equal opportunity. 16. NON-DISCRIMINATION BASED ON DISABILITY 6 16.1. During the performance of this Agreement, Subrecipient shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, to ensure that no otherwise qualified individual with a handicap, as defined in Section 504, shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination by the Subrecipient receiving assistance from the City under Section 106 and/or Section 108 of the Housing and Community Development Act of 1974, as amended. 16.2. During the performance of this Agreement, when and where applicable, the Subrecipient shall comply with, and make best efforts to have its third party providers comply with, Public Law 101-336 Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public Services" — Subtitle A, and Title III "Public Accommodations and services Operated By Private Entities" and all ensuing federal regulations implementing said Act. 17. LEAD-BASED PAINT. If applicable the Subrecipient shall comply with the Lead- Based Paint notification, inspection, testing and abatement procedures established in 24 CFR 570.608. 18. LOBBYING 18.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 18.2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement Subrecipient will complete and submit Standard Form-LLC, "Disclosure Form to Report Lobbying," in accordance with its instructions. 19. ACCESS TO RECORDS, AUDIT. Any reports, information, data, etc. given to, or prepared or assembled by the Subrecipient under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Subrecipient or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota 7 Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Subrecipient in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Subrecipient shall comply with those requirements as if it were a government entity. All subcontracts entered into by Subrecipient in relation to this Agreement shall contain similar Data Practices Act compliance language. 20. CONFLICTS. No salaried officer or employee of the City and no member of the City Council shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. Any federal regulations and applicable state statutes shall not be violated. 21. LIMITATION OF REMEDIES. In the event of a breach of the Agreement neither the Subrecipient or the City shall be entitled to recover punitive damages or damages for loss of business. 22. AGREEMENT TO RUN WITH THE LAND. This Agreement shall run with the Property and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. Wherever used, the singular shall include the plural, and the plural shall include the singular. All covenants and agreements of the Subrecipient shall be joint and several. 23. SEVERABILITY. In the event that any provision or clause of this Agreement shall conflict with applicable law, such conflict shall not affect the other provisions of this Agreement which can be given effect without the conflicting provisions, and to this end the provisions of the Agreement are declared to be severable. THE PROP SHOP OF EDEN PRAIRIE CITY OF EDEN PRAIRIE Its: Its Mayor Its City Manager STATE OF MINNESOTA ) ) :SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2014, by Nancy Tyra-Lukens and Rick Getschow, respectively the Mayor and the City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. 8 Notary Public STATE OF MINNESOTA ) ) :SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of a Minnesota non-profit corporation, on behalf of said corporation. Notary Public This instrument was drafted by: Gregerson,Rosow,Johnson&Nilan, LTD 650 Third Avenue South Suite 1600 Minneapolis,MN 55402-4337 (612) 338-0755 9 CITY COUNCIL AGENDA DATE: SECTION: Public Hearings December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.B. Office of the City Manager/ Fee Schedule Ordinance—First Finance, Sue Kotchevar Reading Requested Action Move to: • Close the Public Hearing; and • Approve and second readings of the Ordinance Updating the Fee Schedule for Administration of Official Controls and adopt resolution approving the Summary for Publication. Synopsis This Ordinance establishes a fee schedule for the City's costs in administering Official Controls pursuant to Minnesota Statutes Section 462.353, Subd. 4. Background Information Minnesota Statute allows a municipality to prescribe fees sufficient to defray the costs incurred by it in reviewing, investigating, and administering an application for an amendment to an Official Control or other approval required under an Official Control. Minnesota Statute defines an"Official Control" as ordinances or regulations which control the physical development of a city and implement the general objectives of the comprehensive plan. Official Controls may include ordinances establishing zoning, subdivision controls, site plan regulations, sanitary codes, building codes and official maps. Attachments Proposed Ordinance Report of Changes Summary Ordinance Resolution for Summary Publication CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. -2014 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REVISING THE TITLE PAGE OF CHAPTER 25 AND ESTABLISHING A FEE PRESCRIBED FOR REVIEW, INVESTIGATION AND ADMINISTRATION OF AN APPLICATION FOR AN OFFICIAL CONTROL PURSUANT TO MINN. STAT. § 462.351 TO 462.364, AND, ADOPTING BY REFERENCE CITY CODE CHAPTER 1 WHICH, AMONG OTHER THINGS, CONTAINS PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. City Code Chapter 25 is amended by replacing in its entirety the "Fee Schedule for Administration of Official Controls" with the 2015 fee schedule set forth below. The following fees are prescribed for the review, investigation and administration of an application for an amendment to an official control established pursuant to Minnesota Statute Sections 462.351 to 462.364 or an application for a permit or other approval required under an official control established pursuant to those sections: SERVICE FEE DESCRIPTION BUILDING INSPECTIONS Building Permit- Valuation $1 to $500 $40.00 $501 to $2,000 $40.00 1st $500 plus $4.35 each midi $100 or fraction thereof, to & including $2,000 $2,001 to $25,000 $105.25 1st$2,000 plus $19.75 each add'l $1,000 or fraction thereof, to & including $25,000 $25,001 to $50,000 $559.50 1st$25,000 plus $14.50 each add'l $1,000 or fraction thereof, to & including $50,000 $50,001 to $100,000 $922.00 1st$50,000 plus $10.10 each add'l $1,000 or fraction thereof, to & including $100,000 $100,001 to $500,000 $1,427.00 1st$100,000 plus $8.10 each add'l $1,000 or fraction thereof, to & including $500,000 $500,001 to $1,000,000 $4,667.00 1st$500,000 plus $6.70 each add'l $1,000 or fraction thereof, to & including $1,000,000 $1,000,001 &up $8,017.00 1st$1,000,000 plus $5.40 each add'l $1,000 or fraction thereof Building Permit Other Inspections & Fees Plan checking 65% of the building permit fee Reinspection $50.00 Per hour SERVICE FEE DESCRIPTION Investigation Fee—work Equal to amount of permit started w/o a permit fee Demolishing or Razing $100.00 Buildings—Commercial Building Demolishing of Razing $100.00 Buildings - House Demolishing or Razing $40.00 Buildings - Garage Demolishing or Razing $40.00 Buildings —Accessory Building Demolishing or Razing $50.00 Buildings - Interior Demo Demolishing or Razing $50.00 Buildings—Exterior Demo Cash Park Fee Single Family Unit $6,500.00 Per unit All other residential $5,500.00 Per unit Office, Commercial, $11,500.00 Per acre Industrial DEVELOP 7 7 Community Development Deposit 0 to 40 Acres $4,300.00 A development deposit agreement is required for planned unit developments, planned unit development amendments, rezoning, platting, site plan review, guide plan changes and environmental assessment worksheets 41 to 80 acres $4,500.00 81+ acres $5,200.00 Guide Plan Charge $750.00 Plus $5.00 per acre Planned Unit $810.00 Plus $5.00 per acre Development(P.U.D) Fee Planned Unit $810.00 Plus $5.00 per acre Development Amendment Platting Residential-0 to 10 units $530.00 Plus $5.00 per unit Residential-11 or more $640.00 Plus $5.00 per unit Commercial, Industrial, $530.00 Plus $25.00 per acre Office, Public-0 to 3 acres Commercial, Industrial, $640.00 Plus $25.00 per acre 2 SERVICE FEE DESCRIPTION Office, Public-3.1 or more acres Site Plan Review Administrative $370.00 Site Plan Review (City Council) Multi-Family-0 to 10 $530.00 Plus $5.00 per unit units Multi-Family-11 or $630.00 Plus $5.00 per unit more units Commercial, Industrial, $530.00 Plus $25.00 per acre Office, Public-0 to 3 acres Commercial, Industrial, $630.00 Plus $25.00 per acre Office, Public-3.1 or more acres ZOATINGEdillir Commercial, Industrial, Office, Public 0-3 acres $530.00 Plus $25.00 per acre 3.1 or more acres $650.00 Plus $25.00 per acre Residential 0-10 units $530.00 Plus $5.00 per unit 11 or more units $650.00 Plus $5.00 per unit Shoreland Management Ordinance Permits Temporary structure in $105.00 public waters Change in structure in $105.00 public waters Multiple dock or dock $105.00 excess of 75' Zoning Amendment and Zoning Appeal Zoning amendment $300.00 Appeal to Board of Adjustments and Appeals Variances Residential $400.00 Includes residential zoned properties for new construction, building additions, decks, porches, garages, accessory structures and variances from all chapters of the City Code Variances Other $640.00 Includes variances associated with properties zoned office, industrial, commercial and residential Variances Building or $260.00 Fire Code Appeal ZONING-TELECOMMUNICATIONS Commercial Wireless Communications towers and/or antennas Administrative $530.00 Towers and/or antennas meeting code located on private property 3 SERVICE FEE DESCRIPTION Letter of Intent $2,200.00 Deposit Deposit for towers and/or antennas on City property Letter of Intent $8,000.00 Deposit for Additional funds may be required if the legal/consultant costs balance in the deposit account is inadequate to pay for all of the fees and costs incurred by the City Variances required for See Development Fees tower and/or antennas Site Plan Review See Development Fees required for tower and/or antennas _ ENGINEERING Environmental $500.00 Plus $10.00/acre Assessment Worksheet (E.A.W.) Excavation & Grading—Grading Permit Fee/Plan Review Fee 101 to 500 cubic yards $125.00 501 to 1,000 cubic yard $300.00 1,001 to 10,000 cubic $550.00 yards 10,001 to 100,000 cubic $1,100.00 yards 100,001 or more $2,200.00 *The following fees are the total hourly cost to the jurisdiction. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Reinspection fee $95.00* Minimum charge is one half hour, required by changes, additions or revisions to approve plans Additional plan review $95.00* Minimum charge is one half hour, fees required by changes, additions or revisions to approve plans Public Right-of Way or Easement Vacation Application Fee $370.00 Per transaction/for vacating the City's interest in real property, including right- of-way and easement's (for consultation, review, notice mailing,publication of notice and recording) Signs Up to 30 sq ft in size $80.00 31 sq ft through 50 sq ft $100.00 in size 51 sq ft through 80 sq ft $120.00 in size 81 sq ft or over $150.00 Charge for returning $20.00 picked up signs 4 SERVICE FEE DESCRIPTION ** The surface of double or multi-forced signs shall be combined for the purpose of determining the amount of the fee. Engineering—Land Development Services For consultants, utility and street plans and specifications, general and final inspections of improvements and special assessment division. Final Plan Review, Contract Administration, and Inspection Review 5%multiplied by the Not applicable to projects built by city total construction cost through special assessment. Cost include public infrastructure improvements (excluding grading costs), subject to approval by City Engineer payable prior to start-up. Final Plat Residential $70.00 Per unit/Minimum $350.00 plus cost of review by special assessment. Costs include public infrastructure improvements (excluding grading costs), subject to approval by City Engineer payable prior to start-up. Commercial, Industrial, $160.00 Per acre/Minimum $400.00 Office and Public Administrative Land $110.00 Division LGU Review Min. Payment is $160. $95.00 An hour Plus cost of review by special consultants necessary as determined by the City Manager. The deposit , or a portion thereof, will be refunded after final City Council action on the Development Application if the total sum deposited is greater than the administrative review cost or if no City Council action is required the deposit will be refunded after all site review and monitoring activities are complete. All costs incurred by the City or their consultant that exceed the cash 5 SERVICE FEE DESCRIPTION deposit balance will be billed to the applicant. LGU Deposit-Plan Review An LGU deposit $4,500.00 agreement is required for wetland alteration, wetland replacement, wetland restoration and/or wetland bank plan reviews LGU Deposit—Site Review Single Family $180.00 An LGU deposit agreement is required Residential for review of wetland delineations or wetland determinations on single family residential properties. Site Review or $1,350.00 An LGU deposit agreement is required Development Review for site review and/or wetland delineation review. Section 2. Ordinance No. 21-2013 is repealed effective January 1, 2015. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety by reference, as though repeated verbatim herein. Section 4. This Ordinance shall become effective January 1, 2015 for calendar year 2015. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 2nd day of December, 2014, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the 2nd day of December, 2014. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on December 11, 2014. 6 Community Development Fees &Charges 2015 City Ordinance Changes City of Eden Prairie ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14 to'15 DEVELOPMENT Community Development Deposit A development deposit agreement is required for planned unit developments,planned unit development amendments,rezoning,platting,site plan review,guide plan changes and environmental assessment worksheets. 0 to 40 acres $ 4,200 $ 4,300 2.4% 41 to 80 acres $ 4,400 $ 4,500 2.3% 81+acres $ 5,100 $ 5,200 2.0% Guide Plan Charge Guide Plan Charge Plus$5.00 per acre $ 730 $ 750 2.7% Planned Unit Development(P.U.D.)Fee Planned Unit Dev.(P.U.D.)Fee Plus$5.00 per acre $ 790 $ 810 2.5% Planned Unit Development Amendment Planned Unit Dev.Amendment Plus$5.00 per acre $ 790 $ 810 2.5% Platting Residential-0 to 10 units Plus$5.00 per unit $ 520 $ 530 1.9% Residential-11 or more units Plus$5.00 per unit $ 630 $ 640 1.6% Commercial,Industrial,Office,Public 0 to 3 acres--Plus$25.00 per acre $ 520 $ 530 1.9% Commercial,Industrial,Office,Public 3.1 or more acres--Plus$25.00 per acre $ 630 $ 640 1.6% Site Plan Review Administrative $ 360 $ 370 2.8% Site Plan Review(City Council) Multi-Family-0 to 10 units Plus$5.00 per unit $ 520 $ 530 1.9% Multi-Family-11 or more units Plus$5.00 per unit $ 620 $ 630 1.6% Commercial,Industrial,Office,Public 0 to 3 acres--Plus$25.00 per acre $ 520 $ 530 1.9% Commercial,Industrial,Office,Public 3.1 or more acres--Plus$25.00 per acre $ 620 $ 630 1.6% Commercial,Industrial,Office,Public 0-3 acres Plus$25.00 per acre $ 520 $ 530 1.9% 3.1 or more acres Plus$25.00 per acre $ 640 $ 650 1.6% Residential 0-10 units Plus$5.00 per unit $ 520 $ 530 1.9% 11 or more units Plus$5.00 per unit $ 640 $ 650 1.6% Shoreland Management Ordinance Permits Temporary structure in public waters $ 100 $ 105 5.0% Change in structure in public waters $ 100 $ 105 5.0% Multiple dock or dock excess of 75' $ 100 $ 105 5.0% Zoning Amendment and Zoning Appeal Zoning amendment Appeal to Board of Adjustments and Appeals $ 290 $ 300 3.4% Variances Residential Includes residential zoned properties for new construction,building additions,decks,porches, $ 390 $ 400 2.6% garages,accessory structures and variances from all chapters of the City Code Variances Other Includes variances associated with properties zoned office,ind.,comm.and residential $ 630 $ 640 1.6% Variances Building or Fire Code Appeal $ 255 $ 260 2.0% ZONING-TELECOMMUNICATIONS Commercial Wireless Communications towers and/or antennas Administrative Towers and/or antennas meeting code located on private property $ 270 $ 530 96.3% Letter of Intent Deposit for towers and/or antennas on City property $ 2,150 $ 2,200 2.3% Letter of Intent Deposit for legal/consultant costs-additional funds may be required if the balance in the deposit $ 1,125 $ 8,000 611.1% account is inadequate to pay for all of the fees and costs incurred by the City. Variances required for tower and/or antennas. See Development Fees Site Plan Review required for tower and/or antennas. See Development Fees Engineering Fees & Charges 2015 City Ordinance Changes City of Eden Prairie ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14to'15 ENGINEERING M Public Right-of Way or Easement Vacation Application Fee Per transaction/for vacating the City's interest in real property,including right-of-way $ 360 $ 370 2.8% and easement's(for consultation,review,notice mailing,publication of notice and recording) LGU Deposit-Plan Review An LGU deposit agreement is required for wetland alteration,wetland replacement,wetland restoration and/or wetland bank $ 4,250 $ 4,500 5.9% plan reviews LGU Deposit-Site Review Site Review or Development Review An LGU deposit agreement is required for site reivew and/or wetland $ 1,300 $ 1,350 3.8% delineation review. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO._-2013 AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. _-2014 was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 2nd day of December, 2014. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNSEL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. _-2014 is lengthy and contains charts. B. The text of summary of Ordinance No. -2014, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Eden Prairie News in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinance shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinance shall be posted in the City offices. E. Ordinance _-2014 shall be recorded in the Ordinance Book, along with proof of publication, within twenty(20) days after said publication. ADOPTED by the City Council on December 2, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE -2014 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA,AMENDING CHAPTER 25 BY ADOPTING THE 2014 "FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS", REPEALING ORDINANCE NO. 21-2013,AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 WHICH,AMONG OTHER THINGS, CONTAINS PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Summary: This ordinance amends Chapter 25 of the City Code by replacing in its entirety the "Fee Schedule for Administration of Official Controls" for the City's costs in administering Official Controls. As defined by Minnesota Statute, Official Controls may include zoning, subdivision controls, site plan regulations, sanitary codes, building codes and official maps. Effective Date: This Ordinance shall take effect January 1, 2015. ATTEST: Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on December 11, 2014. (A full copy of the text of this Ordinance is available from City Clerk.) CITY COUNCIL AGENDA DATE: SECTION: Public Hearings December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.C. Office of the City Manager/ Fee Resolution Finance, Sue Kotchevar Requested Action Move to: • Close the Public Hearing; and • Adopt the 2015 Fee resolution Synopsis This Resolution updates the fee schedule for the City's services not covered by ordinance. Attachments Resolution Report of Changes CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NUMBER NO. 2014- A resolution regulating fees and charges for business licenses,permits and municipal services. The City Council of the City of Eden Prairie resolves as follows: Page Parks and Recreation Community Center Membership 3 Community Center Open Activities and PlayCare 4 Community Center Group Rates, Equipment Rental,and Advertising 5 Community Center Rental 6 Parks and Recreation Rental 8 Parks and Recreation 10 Cemetery 11 Community Development Assessing .13 Public Works Engineering 15 Utilities 17 Police Police 20 Business Licenses and Fees 22 Fire Fire Department 24 Building Inspection 25 Office of the City Manager Administrative 28 Finance 29 Facilities Equipment and Room Rental 30 Attachment A-Miscellaneous Fire Fees 32 Attachment B-Priority Rental Classifications 36 Fees not stated in this Resolution may be set by the City Manager. All Resolutions of the City of Eden Prairie, Minnesota, relating to fees heretofore adopted are hereby repealed. ADOPTED by the City Council of Eden Prairie this 2nd day of December, 2014, to be effective the 1st day of January, 2015. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk 2015 Fees December 2014 City of Eden Prairie, Minnesota Parks and Recreation 2015 Fees 2 Community Center Membership Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION COMMUNITY CENTER MEMBERSHIP Daily Full Use Pass(includes open gym,open skate,open swim,group fitness,fitness,and racquetball) Must be age 15 and up to use Fitness Center(12- 14 with adult supervision) Members free Individual Resident Youth or adult daily+tax $ 9.00 Individual Non Resident Youth or adult daily+tax $ 13.00 Monthly Resident Membership Rates A resident either lives or works in Eden Prairie. 10%discount on upfront purchase of 12 month membership Month to month automatic debit payment required unless a payment for 12 months is rendered in full at time of purchase. Debits occur on 1st-3rd of every month. Membership benefits: 1. Includes full use of fitness facility including a complimentary equipment orientation 2. Includes group fitness classes(except specialty fitness classes such as Yoga and Pilates) 3. Includes use of racquetball courts 4. Includes free open gym,skate and swim Youth (18 and under) Any child 18 years of age or younger. monthly+tax $ 30.00 Adult(19 and over) Individual age 19 or older. monthly+tax $ 38.00 Dual Any 2 adults or 1 adult/1 youth residing at sari monthly+tax $ 67.00 Dual Plus One Any 2 adults plus 1 youth OR 1 adult and 2 you monthly+tax $ 80.00 Household Any 2 adults and up to 4 youth residing at sam monthly+tax $ 92.00 Senior(62 and older) Any individual 62 years of age or older. monthly+tax $ 30.00 Senior Dual Any 1 senior and 1 additional member(55 or c monthly+tax $ 51.00 Monthly Non Resident Membership Rates Youth (18 and under) Monthly rate plus applicable taxes monthly+tax $ 46.00 Adult(19 and over) Monthly rate plus applicable taxes monthly+tax $ 46.00 Dual Monthly rate plus applicable taxes monthly+tax $ 81.00 Dual Plus One Monthly rate plus applicable taxes monthly+tax $ 95.75 Household Monthly rate plus applicable taxes monthly+tax $ 110.00 Senior(62 and older) Monthly rate plus applicable taxes monthly+tax $ 46.00 Senior Dual Monthly rate plus applicable taxes monthly+tax $ 81.00 Extended Household See Cmty Ctr Mgmt for options to include nannies/babysitters College Student Short-term Membership Rates An adult attending school * Students must current show college ID * Administrative Fee is waived * Applicable taxes apply One Month (Winter Break) 30 consecutive days $ 49.00 Three Months(Summer) 3 consecutive months $ 109.00 Four Months(Summer) 4 consecutive months $ 139.00 Non-College Student Short-term Membership Rate One Month Administrative Fee is included $ 75.00 Membership Administrative Fee Membership Admin. Fee Fee to administer a new membership $ 29.00 Membership Change Fee Membership Change Fee Fee to make changes to an account $ 10.00 Suspension Fee Monthly Suspension Fee Available for up to 4 months per 12 month term $ 5.00 3 Community Center Open Activities and PlayCare Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION COMMUNITY CENTER OPEN ACTIVITIES Tot Time/Open Gym Members Child must be on a family membership free Non Members $ 6.00 Open Skate,Swim and Gym Resident and Non Resident-fee is for the use of open swim,open skate,and open gym Babies up to 12 months free Tots 12 months to 4 years $ 4.50 Youth 5 years of age to 18 years of age $ 5.00 Adult 19 years of age or older $ 5.50 Family rate Max 5 people living at same address $ 16.50 Racquetball Members free Non-Members $ 8.50 Racquetball Non Prime Rate 8:00am-11:00 am/after 2:00pm on Saturday/All day Sunday $ 5.50 COMMUNITY CENTER PLAY CARE&PLAY STRUCTURE 1 .1111 Play Care Play Care -Parent is a Member Two hours;Two hour maximum $ 2.50 Play Care-Parent is a Nonmember Two hours;Two hour maximum $ 3.50 Punch Cards-Parent is a Member Punch Card-20 sessions $ 40.00 Punch Card-Parent is a Nonmember Punch Card-20 sessions $ 60.00 Play Structure Child on Family Membership Child must be on a family membership free Under 18 months Per child,per visit free 18 months-4 years of age Per child,per visit $ 4.00 5 years to 15 years Per child,per visit $ 5.00 Play Structure-Non-prime Time Half price Monday-Friday after 1 p.m.and Saturday-Sunday after 4 p.m. Under 18 months Per child,per visit free 18 months-4 years of age Per child,per visit $ 2.00 5 years to 15 years Per child,per visit $ 2.50 4 Community Center Group Rates, Equip. Rental, and Advertising Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION • COMMUNITY CENTER EQUIPMENT RENTAL Ice Skate Rental Skates free to Eden Prairie non-profit service organization groups Ice Skates Per pair $ 2.50 Dry Floor Gym rental includes:10 tables,40 chairs,4 stanchions,and two white boards Additional Chairs $ 2.00 Additional Stanchion $ 5.00 Additional Table $ 5.00 COMMUNITY CENTER-GROUP RENTALS,RATES,&POLICIES Overnight Rentals-11 p.m.-5:30 a.m. Price per participant 50 participant minimum $ 13.50 Group rentals will be charged an additional$1/participant for every participant over 150 varies Daytime Group Rentals-8 a.m.-10 p.m. Price per participant 50 participant minimum $ 7.00 Daytime Group Rentals-8 a.m.-10 p.m.for Eden Prairie School District Price per participant $ 6.00 Skate Rental Skate Rental groups smaller than 20 people $ 2.50 Skate Rental groups of 20 or larger with purcahse of icer,room,or birthday package free Lifeguards Fee is per hour 1 to 50 participants-2 lifeguards required0 $ 16.00 51 to 100 participants-3 lifeguards required 100 plus participants-4 lifeguards required. Additional lifeguards determined by management depending on group size and ages. Pool rental Fee is per hour.Two hour minimum plus$16.00/hr per lifeguard Pool Rental $ 82.00 COMMUNITY CENTER ADVERTISING FEES Advertising Once group has paid initial multi-year agreement,it may renew the contract each year for 1 year at the pro-rated fee. Ice resurfacer Per side per year/5 year term($2,500 for both sides) $ 1,500 Score board Per side per year/5 year term $ 1,500 On-Ice logo Per two 4'x4'logos per year/3 year term $ 1,500 Dasher board Annually/3 year term $ 950 5 Community Center Rental Fees & Charges City of Eden Prairie 2015 Fees TEM-ACTIVITY DESCRIPTION Fee Type Ice Arena Rental-Rinks 1,2,&3 Request must be submitted to the Department Coordinator or Customer Service Representative a minimum of two weeks prior to requested date.Times and dates must not conflict with an existing program or activity. City programs have priority. Spring prime time-March 1 thru June 13-3 p.m.to 11 p.m. hourly+tax $ 205.00 Monday-Friday,weekends,holiday,&non-school days Spring non-prime time-March 1 thru June 13-before 3 p.m.and after 11 p.m. hourly+tax $ 160.00 Monday-Friday Summer time-June 14 thru Aug 31-6 a.m.to 11 p.m. hourly+tax $ 190.00 Fall prime time-September 1 thru September 30 -3 p.m.to 11 p.m. hourly+tax $ 205.00 Monday-Friday,weekends,holiday,&non-school days Fall non-prime time-September 1 thru September 30-before 3 p.m.and after 11 p.m. hourly+tax $ 160.00 Monday-Friday Winter prime time-October 1 thru February 29-3 p.m.to 11 p.m. hourly+tax $ 205.00 Monday-Friday,weekends,holiday,&non-school days Winter non-prime time-October 1 thru February 29-before 3 p.m.and after 11 p.m. hourly+tax $ 160.00 Special Ice Rates-School District 272 Physical Education classes Per hour-50%of non-prime time rate hourly+tax $ 80.00 Hockey Games Prime time rate-personnel required to run games supplied by others. Swimming Pool Rental-8 Lane Swimming Pool Prime Time-3 p.m.to 9 p.m.Mon-Fri, 5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax $ 82.00 Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax $ 72.00 Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax $ 64.00 Swimming Pool Rental-8 Lane Lap/Competition Pool Prime Time-3 p.m.to 9 p.m.Mon-Fri, 5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax $ 82.00 Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax $ 72.00 Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax $ 64.00 Special Pool Rates-School District 272 Physical Education classes Based on non-prime pool rental $ 72.00 Diving Boards 1 Board - Prime Time-3 p.m.to 9 p.m.Mon-Fri, 5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax $ 30.00 1 Board - Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax $ 27.00 1 Board - Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax $ 24.00 2 Boards-Prime Time-3 p.m.to 9 p.m.Mon-Fri, 5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax $ 60.00 2 Boards-Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax $ 54.00 2 Boards-Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax $ 48.00 Additional Fees Dry land training room rental fee Internal User Groups Per hour $ 10.25 Outside User Groups Per hour $ 31.50 Swim Meets and Special Events--includes natatorium and wet locker room usage Eden Prairie based team-hourly Per hour $ 189.00 Eden Prairie based team-day long meet Per day $ 1,600.00 Non-Eden Prairie based team-hourly Per hour $ 375.00 Non-Eden Prairie based team-day long meet Per day $ 3,000.00 Special Event Staffing Per hour $ 25.00 6 Community Center Rental Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Fee 2015 Type Group 1 Group 2 Group 3 COMMUNITY CENTER RENTALS Meeting Room Rentals Two hour minimum. All meeting rooms include AV and white boards,wi fi and customized room set up included. Request must be submitted to the Department Coordinator or Customer Service Representative a minimum of two weeks prior to requested date.Times and dates must not conflict with an existing program or activity. City programs have priority. Eden Prairie Athletic Associations receive one free meeting room use per month. Cambria Room hourly+tax $ 50.00 $ 55.00 $ 65.00 Lounge EP Athletic Associations receive one free meeting room use per month hourly+tax $ 30.00 $ 40.00 $ 55.00 Meeting Room 101 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 20.00 $ 25.00 $ 40.00 Meeting Room 104 and 201 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 35.00 $ 45.00 $ 60.00 Meeting Room 103 and 203 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 10.00 $ 15.00 $ 30.00 Meeting Rooms 202 and combined 203 and 204 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 25.00 $ 30.00 $ 45.00 Meeting Room 204 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 20.00 $ 25.00 $ 40.00 Other Room Rentals Dry floor-3rd rink cement floor hourly+tax $ 50.00 $ 60.00 $ 75.00 Gymnasium(1 court) hourly+tax $ 30.00 $ 40.00 $ 55.00 Gymnasium(Full gym) hourly+tax $ 50.00 $ 60.00 $ 75.00 Studio A Available for rental with the use of EP fitness staff only hourly+tax $ 41.50 $ 41.50 $ 41.50 Studio B Available for rental with the use of EP fitness staff only hourly+tax $ 31.50 $ 31.50 $ 31.50 Studio C Available for rental with the use of EP fitness staff only hourly+tax $ 41.50 $ 41.50 $ 41.50 Wallyball Per court for 90 minutes of play. EPCC does set up and tear down. plus tax $ 28.00 $ 28.00 $ 28.00 No hourly use. Other Rentals Fitness Instructors hourly+tax $ 33.00 $ 33.00 $ 33.00 Group rental clean up fee(for groups with food) Rooms 101 and 203 and viewing areas per rental $ 50.00 $ 50.00 $ 50.00 Group rental clean up fee(for groups with food) Rooms 202 and 204 per rental $ 50.00 $ 50.00 $ 50.00 Group rental clean up fee(for groups with food) Rooms 201,Small group Cambria and Lounge per rental $ 50.00 $ 50.00 $ 50.00 Group rental clean up fee(for groups with food) Large Group Cambria,Gymnasium and Rink 3 per rental $ 50.00 $ 50.00 $ 50.00 Preferred catering vendor fees Resident annual $ 50.00 $ 50.00 $ 50.00 Preferred catering vendor fees Non-Resident annual $ 100.00 $ 100.00 $ 100.00 Parking Permits Community Center 2010/2011-2011/2012 full year rate-Community Center annual $ 350.00 $ 350.00 $ 350.00 Community Center Pro Rate beginning December 1-Community Center annual $ 175.00 $ 175.00 $ 175.00 Community Center Pro Rate beginning March 1-Community Center annual $ 87.50 $ 87.50 $ 87.50 Round Lake 2010/2011-2011/2012 full year rate-Round Lake annual $ 200.00 $ 200.00 $ 200.00 Round Lake Pro Rate beginning December 1-Round Lake annual $ 100.00 $ 100.00 $ 100.00 Round Lake Pro Rate beginning March 1-Round Lake annual $ 50.00 $ 50.00 $ 50.00 7 Parks & Recreation Rental Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Fee 2015 Type Group 1 Group 2 Group 3 OAK POINT POOL Oak Point Pool Rental Lifeguards must be added to rental fees at the rates shown below. Prime Time Prime time:3 p.m.-9 p.m.Monday-Saturday;and 5:30 a.m.-5 p.m.Sunday hourly+tax $ 80.00 same for all Non-Prime Time Non-prime time:5:30 a.m.-3 p.m.Mon-Fri;and 5:00 p.m.-9:00 p.m.Sunday hourly+tax $ 69.00 same for all Discount Rate Discount rate:9 p.m.-11 p.m.,Monday-Sunday hourly+tax $ 60.00 same for all Sunday/Holiday Fee 25 YARD POOL(declared School holidays) Normal Rate PLUS rate shown at right Per Hour hourly+tax $ 31.50 same for all Sunday/Holiday Fee WHOLE POOL(declared School holidays) Normal Rate PLUS rate shown at right Per Hour hourly+tax $ 55.00 same for all Lifeguards-$16/hr following rates and minimums outlined below Add'I lifeguards will be determined by mgmt depending on group size and age Rates based on non-holiday hours Small slide pool rental only Per hour for 3 lifeguards hourly+tax $ 48.00 same for all Requires a minimum of 3 lifeguards Large pool rental only Per hour for 2 lifeguards hourly+tax $ 32.00 same for all Requires a minimum of 2 lifeguards Rental of entire pool facility Per hour for 5 lifeguards hourly+tax $ 80.00 same for all Requires a minimum of 5 lifeguards SENIOR CENT: Senior Center Rental All meeting rooms include AV and white boards,WiFi,and customized room set up. There is a 2 hour minimum on all room rentals. Kitchen Approx.15 people with use of appliances hourly+tax $ 20.00 $ 25.00 $ 30.00 Community Rm/Kitchen Two Rooms(no lounge)-hourly rental hourly+tax $ 40.00 $ 45.00 $ 50.00 Community Rm/Kitchen Two Rooms(no lounge)-full day rental(6-10 hours) $ 240.00 $ 270.00 $ 300.00 Community Rm/Kitchen/Lounge All three rooms-hourly rental hourly+tax $ 60.00 $ 70.00 $ 80.00 Community Rm/Kitchen/Lounge All three rooms-full day rental(6-10 hours) plus tax $ 360.00 $ 420.00 $ 480.00 Lounge Lounge only hourly+tax $ 20.00 $ 25.00 $ 30.00 Room 200 Approx.10-15 people hourly+tax $ 20.00 $ 25.00 $ 30.00 Room 201-hourly rental Approx.40 people theater style,25 to 30 table seating hourly+tax $ 30.00 $ 35.00 $ 40.00 Room 201-full day rental(6-10 hrs) Approx.40 people theater style,25 to 30 table seating plus tax $ 180.00 $ 210.00 $ 240.00 Room 203 Approx.25 people theater style,15 to 20 table seating hourly+tax $ 20.00 $ 25.00 $ 30.00 Room 209 Approx.10 to 15 hourly+tax $ 20.00 $ 25.00 $ 30.00 Equipment Rental Portable TV/DVD player,Karaoke Machine/Cd's/Bingo Ec per item Woodshop Approx.8-10 people-2 hour minimum hourly+tax $ 25.00 $ 30.00 $ 35.00 ITEM-ACTIVITY DESCRIPTION Fee 2015 Type PARK FACILITIES Park Facilities Rental Rates include one building supervisor No private group of over 300 will be allowed to reserve facilities at any park(max.at Staring Park is 150) Eden Prairie School District Programs charged only direct cost for all parks during the school day. Crestwood Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Homeward Hills Barn 1/2 Day-Maximum capacity varies plus tax $ 140.00 same for all Homeward Hills Barn Full Day-Maximum capacity varies plus tax $ 200.00 same for all Miller Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Edenvale Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Forest Hills Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Nesbitt Preserve Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Prairie View Park Building Full Day-Maximum capacity varies plus tax $ 95.00 same for all Purgatory Creek Park Lambert Pavilion 1/2 Day-Maximum capacity varies plus tax $ 145.00 same for all Purgatory Creek Park Lambert Pavilion Full Day-Maximum capacity varies plus tax $ 205.00 same for all Riley Lake Park Pavilion 1/2 Day-Maximum capacity varies plus tax $ 145.00 same for all Riley Lake Park Pavilion Full Day-Maximum capacity varies plus tax $ 205.00 same for all 8 Parks & Recreation Rental Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Fee 2015 Type Group 1 Group 2 Group 3 Riley-Jacques Barn Per hour-2 hour minimum hourly+tax $ 50.00 same for all Round Lake Park Building 1/2 Day-Maximum capacity varies plus tax $ 120.00 same for all Round Lake Park Building Full Day-Maximum capacity varies plus tax $ 160.00 same for all Round Lake Pavilion 1/2 Day-Maximum capacity varies plus tax $ 120.00 same for all Round Lake Pavilion Full Day-Maximum capacity varies plus tax $ 160.00 same for all Staring Lake Park Amphitheatre Per hour-2 hour minimum hourly+tax $ 60.00 same for all Audio Technician Sound Tech&Sound Equipment-2 hour minimum hourly+tax $ 40.00 same for all Staring Lake Park Building 1/2 Day-Maximum capacity varies plus tax $ 120.00 same for all Staring Lake Park Building Full Day-Maximum capacity varies plus tax $ 160.00 same for all Warming Houses-2 hour minimum Supervision required-2 hour minimum-Dec 15 to Mar 1 hourly+tax $ 10.00 $ 20.00 $ 30.00 9 Parks and Recreation Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 TDOOR CENTER Rental Canoe rack spot storage Per rack spot,per season $ 45 E MARI Rental Canoe Rental Per unit $ 5 Paddleboard Rental Per unit $ 8 Kayak Rental Per unit $ 5 ORGANIZED ATHLETICS NOTE: Tournament fees are dependent on the size/scope of the tournament and may be changed at the City's discretion to ensure the health and safety of the public. Ball Field Tournaments Athletic Tournaments(all) Per day,per field $ 125 Ballfield Light fee Per hour $ 15 Addt'l charge for Unscheduled Lights Service Charge $ 30 Field Maintenance Workers(2) Per hour $ 70 For new soccer field for tournament Per field set-up $ 170 Tournament Support Services Additional Portable Toilet Per unit $ 50 ADA Accessible Toilet Per unit $ 150 Extra Cleaning of Portable Toilets Per unit -- Monday through Friday $ 20 Extra Cleaning of Portable Toilets Per unit -- Saturday and Sunday $ 30 Extra Cleaning of Indoor Restrooms Per hour(two hour minimum) $ 20 On Site Customer Service Staff Per staff member,per hour $ 15 Adult League Play Non youth sport teams Per game $ 40 Clinics and Camps Clinics and Camps Per day,per field $ 50 Outdoor Athletic Courts Basketball,Tennis,&Sand Volleyball Per hour,per court $ 10 kMMUNITY GA' J 20 foot by 30 foot plot Live/Work in Eden Prairie Senior Citizen discount$12.00 $ 54 20 foot by 40 foot plot Live/Work in Eden Prairie Senior Citizen discount$16.00 $ 72 20 foot by 60 foot plot Live/Work in Eden Prairie Senior Citizen discount$24.00 rmvd in'15 ■ESTR Administrative fee-tree/weed ordinance violations Flat charge is added to the current balance due to obtain the certified amount $ 75 10 Cemetery Fees & Charges City of Eden Prairie 2015 Fees ITEM -ACTIVITY DESCRIPTION P _ _ ► • u Ground Thawing:November 1-April 1 Casket burial $ 75 Cremation burial $ 50 Internment Burial fees are direct cost from contractor. These could adjust mid-year due to contractor price increase. Casket burial $ 550 Cremation burial $ 350 Lot 20%perpetual care,80%maintenance Resident $ 650 Non-Resident $ 800 Set Grave Markers Single $ 250 Double $ 300 11 Community Development 2015 Fees 12 Assessing Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION ASSESSING Copy of Appraisal/Field Card Copy of Appraisal/Field Card $ 2.00 Electronic Copies of Data Bases Basic set-up charge Prepayment required for all set-up charges(includes$100.00 for LOGS) $ 300.00 Plus media charge At actual cost Printed Copies of Reports or Databases Basic set-up charge Prepayment required for all set-up charges $ 200.00 Plus Per page $ 0.25 Electronic Copies of Reports Basic set-up charge Prepayment required for all set-up charges $ 300.00 Plus Per record $ 0.05 13 Public Works 2015 Fees 14 Engineering Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 ENGINEERIN Street Lighting Fee For new subdivisions Charged at prevailing NSP rates and collected for 36 months at time of final plat. Maps and Printing 1st map per resident-Citywide fold up I No fee-distributed at customer service desk Additional maps-Citywide fold up Map Each additional map-Distributed at customer service desk $ 0.50 Large map printing per square foot-blac Miscellaneous printing $ 1.00 Large map printing per square foot-color $ 2.00 City maps/plat/half section,black and white-8 1/2 x 11 $ 1.00 City maps/plat/half section,color-8 1/2 x 11 $ 2.00 City maps/plat/half section,black and white-11x17 $ 2.50 City maps/plat/half section,color-11x17 $ 5.00 City maps/plat/half section,black and white-24 x 36 $ 6.00 City maps/plat/half section,color-24 x 36 $ 12.00 City maps/plat/half section,black and white-36 x 48 $ 12.00 City maps/plat/half section,color-36 x 48 $ 24.00 Aerial photo added to any map is an additional: $ 10.00 CD ROM specifications $ 20.00 GIS Services Custom mapping fee-per hour minimum $ 30 Custom GIS analysis fee-per hour minimum $ 55 Digital GIS Data Requests 2ft contours-per sq mile $ 110 Spot elevation point data-per sq mile $ 110 Base map data-citywide data $ 130 Permit for Right-of-Way Excavations Mainline utility and telecommunication Per/100 L.F $ 40 Repair or service excavation Turf area $ 50 Repair or service excavation Pavement area $ 100 Residential driveway $ 50 Commercial driveway $ 90 All other excavations Turf area $ 50 All other excavations Pavement area $ 100 Street Signs 9 button delineator-red Includes post&install $ 139 9 button delineator-red Includes breakaway post&install $ 162 Future road extension advisory Includes 2 posts&install-36"x 30" $ 315 Keep right symbol Includes 9 button delin-yellow,no post $ 167 Keep right symbol Includes 9 button delin-yellow,install,post $ 200 Keep right symbol Includes 9 button delin-yellow,install&breakaway post $ 232 No outlet Includes post&install-24"x 24" $ 152 No parking Includes post&install-Used for Turn-Around $ 175 Stop sign Includes brackets,install,no post-30"x 30" $ 168 Stop sign Includes brackets,install,with post-30"x 30" $ 200 Street name sign Includes install with 12'post-6"x 6" $ 280 Street name sign Includes install with 12'post-6"x 9" $ 310 Street name sign Includes install with 12'post-9"x 9" $ 335 Temporary street name sign Plus 15%surcharge for maintenance until permanent signs in place $ 194 Weight Restrictions Truck overweight permit fee Per trip $ 65 Other Licenses Refuse&garbage collectors Annual-1st Vehicle $ 140 15 Engineering Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 Refuse&garbage collectors Annual-Each additional vehicle $ 30 Special Assessment Searches Resident No charge for residents on searches of their homesteaded property free Non-resident Per parcel $ 21.00 16 Utilities Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 UTILITIES-USER CHARGES Penalty for billed charges:1%per month on account not paid within 30 days of billing. A residential equivalent connection(R.E.C.)is one dwelling unit. The minimum monthly use charge for uses other than residential shall be the same as 1 R.E.0 RESIDENTIAL IL ill Sanitary sewer Sanitary sewer Per 1,000 gallons $ 2.80 Water(Residential) Per 1,000 gallons Flow Charge 0 to 24,000 gallons $ 1.95 Flow Charge 24,001 to 40,000 gallons $ 2.60 Flow Charge 40,001 to 60,000 gallons $ 3.55 Flow Charge 60,001 to 90,000 gallons $ 4.40 Flow Charge 90,001 and above $ 4.75 Water All Other Classes(includes commercial,apartments,institutions,etc) $ 2.00 Base Charges Each R.E.C.will be billed:$13 base charge for water and$13 base charge for sewer $ 26.00 Fixed charges are billed on the greater of the number of R.E.C.'s on connections Storm Drainage Single-family homes/Multi-family homes Each $ 9.10 Apartments Per acre rates $ 90.40 Parks/open space/golf course/rail road Per acre rates $ 12.60 Undeveloped land Each $ 30.15 COMMERCIAL Sanitary sewer Sanitary sewer Per 1,000 gallons $ 2.80 Water All Other Classes(includes commercial,apartments,institutions,etc) $ 2.00 Base charges Each R.E.C.will be billed:$5.20 base charge for water and$5.20 base charge for sewer $ 10.40 Fixed charges are billed on the greater of the number of R.E.C.'s on connections Storm Drainage-Commercial Industrial Per acre rates $ 30.13 Commercial/office Per acre rates $ 38.50 Institutions Per acre rates $ 34.15 Airport/landfill Per acre rates $ 7.49 Parks/open space/golf course/rail road Per acre rates $ 4.20 Undeveloped land Each $ 10.06 &IGATION Irrigation only Meters Residential and Other Classes. Irrigation billed 6 months of the year. Flow Charge 0 to 13,000 gallons $ 2.60 Flow Charge 13,001-20,000 gallons $ 3.55 Flow Charge 20,001 to 30,000 gallons $ 4.40 Flow Charge 30,001 and above $ 4.75 UTILITIES-OTHER FEES Other Charges Unmetered residential sewer only use charges$40 per quarter per R.E.C.plus a$13 base charge $ 40.00 Administrative fee Flat charge is added to the current balance due to obtain the total certified amount $ 50.00 Estimate read fee After 3 consecutive estimate reads,and customer has not scheduled an appt.with the $ 50.00 water plant a nonrefundable monthly fee will be added Water flow test for 5/8"meters When consumption is challenged by a customer&the meter is accurate $ 45.00 Water service turn on/off After initial turn on,any non-emergency on/off request by a commercial lending $ 40.00 17 Utilities Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION institution,government agency(HUD),or private property management service Water softening&filtering No fee-State license required no fee Water/Fill Station Per 1,000 gallons purchased at tanker fill station at 14100 Technology Drive $ 2.60 Fire Hydrant Use/Meter for Construction and Irrigation Permit $ 45.00 Fire hydrant damage deposit Applied to the final bill $ 250.00 3"meter deposit Refundable $ 600.00 All other meter deposits Refundable $ 300.00 Lawn Irrigation Restrictions Surcharges for non-compliance with lawn irrigation restrictions and prohibitions First occurrence $ 25.00 Second occurrence $ 50.00 Third occurrence $ 100.00 Fourth occurrence $ 200.00 Fifth&subsequent occurrences within a three year period $ 300.00 New Construction Coli Form Bacteria Resampling T&M-Based on actual laboratory costs,employee time and utility truck rental rates. These costs are above and beyond the initial sampling costs and are directed at projects that has multiple failures. New Construction Mechanical Reinspections T&M-Directed at projects that require multiple visits to complete initial inspection.Same criteria as coli form resampling System Access Charges-Utility Charges For Metro sanitary sewer as established by the Metropolitan Waste Commission System Access Charges-Utility Charges Sanitary Sewer Residential Per R.E.C. $ 630 Industrial, commercial,public, office Per Metro SAC $ 1,130 System Access Charges-Utility Charges Water Residential Per R.E.C. $ 2,750 Industrial, commercial,public, office Per Metro SAC $ 3,580 Water/Sewer Connection A connection fee per single unit is applicable if the property has not $ 20,075 participated in the cost of the utilities by other methods. 18 Police 2015 Fees 19 Police Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION POLICE FEES&CHARGES Data Processing Duplicating, audio recording $ 10 Duplicating, documentation Per standard page $ 0.25 Standard reports Per hour $ 20 Non-standard report Per hour-Minimum charge is one hour $ 50 Dog Impounding 1st offense of the year actual Impounding 2nd offense of the year actual Impounding 3rd offense of the year actual Boarding Daily actual Euthenasia actual False Alarm Fee Non-Required Systems Registration Fee free First 3 false alarms free 4th false alarm $ 100 5th false alarm $ 200 6th & up false alarm $ 300 Required Systems First false alarm free 2nd false alarm $ 100 3rd false alarm $ 200 4th false alarm $ 300 5th &up false alarm $ 400 Late Fees Late fees for unpaid bills $ 25 Hunting&Trapping Landowner free Resident $ 5 Non-resident $ 10 Pawn Shops Annual fee $ 10,000 Investigation fee An investigation fee not to exceed$1,500 shall be charged $ 1,500 by the City if the investigation is conducted in the State, or the actual cost not to exceed $10,000 without prior written approval if the investigation is required outside the State. Photograph Standard (from negatives) $ 10 Digital Image $ 5 Postage(actual cost) actual Police Officer Supplemental Employment 20 Police Fees & Charges City of Eden Prairie 2015 Fees ITEM -ACTIVITY DESCRIPTION 201 Police Officer Supplemental Employmen Per hour-Minimum charge is three hours $ 80 Reports Resident Free to residents free Non-resident Per page $ 0.25 Special Reports Actual cost actual Transcribe,Audio Tape Transcribe,Audio Tape Per hour-Minimum charge is one hour $ 25 21 Business Licenses and Fees City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION BUSINESS LICENSES Liquor- Non-Intoxicating Malt Liquors On-sale Annual-If less than one year,amount will be prorated over remaining months. $ 800 Off-sale Annual-If less than one year,amount will be prorated over remaining months. $ 175 Investigation fee Initial application $ 500 Liquor-Intoxicating Malt Liquors Growlers(off-sale) Annual $ 250 Liquor On-Sale On-sale Annual-If less than one year,amount will be prorated over remaining months. $ 8,750 Investigation fee Initial application $ 500 License Charge-new manager License change-new manager $ 50 License change-other License change-other than management change $ 150 Liquor On-Sale Fraternal Clubs Liquor on-sale Annual-If less than one year,amount will be prorated over remaining months. $ 100 Investigation fee Initial application $ 500 License Charge-new manager License change-new manager $ 50 License Charge-other License change-other than management change $ 150 Liquor On-Sale Non-Fraternal Clubs Liquor on-sale Annual $ 4,250 Investigation fee Initial application $ 500 License Charge-new manager License change-new manager $ 50 License Charge-other License change-other than management change $ 150 Liquor On-Sale Wine On-sale Annual-If less than one year,amount will be prorated over remaining months. $ 2,000 Investigation fee Initial application $ 500 License Charge-new manager License change-new manager $ 50 License Charge-other License change-other than management change $ 150 Liquor Other Temporary beer Requires application Temporary wine Requires application Sunday liquor Annual-If less than one year,amount will be prorated over remaining months. $ 200 Special events Per event $ 200 Liquor Investigation Fee An investigation fee not to exceed$500 shall be charged to an applicant by the City if investigation is conducted within the State, or the actual cost not to exceed$10,000 without prior approval,if the investigation is required outside the State. Massage Massage-Therapeutic Enterprise Investigation Fee/Initial Application $ 500.00 Massage-Therapeutic Enterprise Annual(if less than one year,amount will be prorated over rmg months) $ 300.00 Massage-Individual Therapist Investigation Fee/Initial Application $ 100.00 Massage-Individual Therapist Government issued identification required $ 50.00 Massage-Individual Therapist Replacement License Card Printing $ 10.00 Other Bingo(Gambling) Requires application Cigarettes Annual-If less than one year,amount will be prorated over remaining months. $ 300 Dog kennels(Commercial) Annual-If less than one year,amount will be prorated over remaining months. $ 85 Dog kennels(Private) Annual-If less than one year,amount will be prorated over remaining months. $ 35 Required for 3-5 animals.Must also purchase individual dog licenses. Dog license Biannual $ 20 Dangerous dog license Annual $ 200 Dangerous dog sign&collar tag Annual $ 25 Non-profit solicitor Requires application Peddlers Annual-Government issued identification required $ 40 Raffle(Gambling) Requires application Scavengers Annual Removed in'15 22 Fire 2015 Fees 23 Fire Department Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Iiii Fire Department Fees&Charges Fees will be imposed on any response in which the victim is not an Eden Prairie taxpayer Engine company Per hour $ 265 Ladder company Per hour $ 315 Rescue,grass rig,or rescue boat Per hour $ 160 Specialized Personnel Chief Officer,Investigator Per hour $ 80 Tools/supplies used At cost at cost Firefighter supplemental employment Per 3 hour block-Minimum $ 40.00 charge of three hours 24 Building Inspections Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 BUILDING INSPECTIONS Fire Alarm&Non-Water Suppression $1 to$2,000 $ 95.00 $2,001 to$25,000 1st$2,000 plus$19.75 each add'I$1,000 or fraction thereof,to&including$25,000 $ 95.00 $25,001 to$50,000 1st$25,000 plus$14.50 each add'I$1,000 or fraction thereof,to&including$50,000 $ 549.25 $50,001 to$100,000 1st$50,000 plus$10.10 each add'I$1,000 or fraction thereof,to&including$100,000 $ 911.75 $100,001 to$500,000 1st$100,000 plus$8.10 each add'I$1,000 or fraction thereof,to&including$500,000 $ 1,416.75 $500,001 to$1,000,000 1st$500,000 plus$6.70 each add'I$1,000 or fraction thereof,to&including$1,000,000 $ 4,656.75 $1,000,001&up 1st$1,000,000 plus$5.40 each add'I$1,000 or fraction thereof $ 8,006.75 Plan checking 65%of the building permit fee if valuation is greater than$2,000 65% Investigation fee(all work started w/o a permit) --fee is equal to amount of permit fee permit fee Fire Prevention Miscellaneous fees Per Minnesota State Fire Code(See Attachment A for listing of fees) $ 110 Re-inspection fee $ 55 Fire Prevention Permits Burning permits Per site. Limit 2 days per week $ 110 Fireworks-display Plus standby firefighters at present hourly rate. $ 32 Fireworks-sales Maximum rate set by the State-$100 non-exclusive,$350 exclusive $ - Flammable&combustible liquid tank removal--Less than 1,000 gallons(fee is per tank) $ 105 Flammable&combustible liquid tank removal--Greater than 1,000 gallons(fee is per tank) $ 240 Grease vapor removal system cleaning(fee is per cleaning) $ 125 LP gas,flammable&combustible liquid tank install(fee is per tank) $ 270 LP gas tank(temporary heat)>100 gallons (fee is per tank) $ 90 Special hazard permit-MUFC Article 4 Maximum of 3 per site $ 210 Tents/canopy(Residential) Per tent $ 50 Tents/canopy(Commercial) Per tent $ 95 Investigation fee(all work started w/o a permit) --fee is equal to amount of permit fee permit fee Fire Sprinkler Systems $1 to$2,000 $ 95.00 $2,001 to$25,000 1st$2,000 plus$19.75 each add'I$1,000 or fraction thereof,to&including$25,000 $ 95.00 $25,001 to$50,000 1st$25,000 plus$14.50 each add'I$1,000 or fraction thereof,to&including$50,000 $ 549.25 $50,001 to$100,000 1st$50,000 plus$10.10 each add'I$1,000 or fraction thereof,to&including$100,000 $ 911.75 $100,001 to$500,000 1st$100,000 plus$8.10 each add'I$1,000 or fraction thereof,to&including$500,000 $ 1,416.75 $500,001 to$1,000,000 1st$500,000 plus$6.70 each add'I$1,000 or fraction thereof,to&including$1,000,000 $ 4,656.15 $1,000,001&up 1st$1,000,000 plus$5.40 each add'I$1,000 or fraction thereof $ 8,006.75 Plan Check Fee 65%of the fire-alarm/suppression permit fee if the job value is greater than$2,000 65% Investigation Fee-all work started w/o a Equal to amount of permit fee Heating&Ventilating-Job Valuation 0 to$1,000 $ 40 $1,001 to$10,000 1st$1,000 plus$2.10 for each add'I$100 or fraction thereof,to and including$10,000 $ 40 $10,001 to$50,000 1st$10,000 plus$17.75 for each add'I$1,000 or fraction thereof,to and incl.$50,000 $ 229 $50,001 and up 1st$50,000 plus$14.30 for each additional$1,000 or fraction thereof $ 939 Heating&Ventilating-Other Gas piping Each opening $ 25 Reinspection $ 25 Investigation fee Equal to the amount of permit fee(charges for work started w/o a permit) permit fee Moving a Building Moving a building $1,000 deposit each from the owners of the building and building mover $ 250 Moving a garage only $1,000 deposit each from the owners of the building and building mover $ 50 Plumbing-Job Valuation $0-$1,000 Minimum $ 40 $1,001-$10,000 1st$1,000 plus 2.5%for amount over$1,000 to&including$10,000 $ 40 $10,001&up 1st$10,000 plus 2%for amount over$10,000 $ 265 For each openings on gas $ 25 Inside change over-sewer,water or both $ 40 25 Building Inspections Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 BUILDIN k ' e •1 Meter inspection $ 40 Municipal sewer per 100 feet $ 30 Municipal water per 100 feet $ 30 Storm sewer&sub soil drains per 100 feet $ 30 Sewage disposal(ISTS) $ 200 ISTS abandonment $ 50 Plumbing-Other Inspections&Fees Reinspection fee Each $ 50 Investigation fee(all work started w/o a permit) --fee is equal to amount of permit fee permit fee Inspections(Plumbing) No fee-State bond/insurance required n/a Rental Licenses Fees One to Four Plex--fee is for 1st unit of 1 to 4 plex-additional units under same roof are$10.00 for each additional unit $ 55 Apartment Complex-$55.00 for the 1st unit in a complex+$10.00 for each additional rental unit $ 55 Late fee-Any application received after January 1st of the licensing year is subject to a late fee of$50 or 25%whichever is greater. $ 50 Septic System Pumping Septic System Pumping $ 25 Point of Sale Housing Evaluation Fee's Fee for city-conducted evaluation(includes report filing fee) $ 185 Independent evaluators report filing fee $ 30 Radio Service Reprogram and tune radios once a year per radio $ 25 Labor rate an hour,billable on every half hour if additional help is needed $ 50 Fire Alarm Systems and Fire Protection Contractor Registration Registration free Reinstatement $ 200 26 Office of the City Manager 2015 Fees 27 Administrative Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION - CUSTOMER SERVICE Copies City code-bound copy Original $ 100.00 Copies-1-100 pages Per page-single-sided,black and white,letter or legal size docs $ 0.25 Copies-101 or more pages Actual cost-single-sided,black and white,letter or legal size docs City Council agendas Annual.Pro-rated. $ 24.00 City Council minutes Annual.Pro-rated. $ 75.00 Planning Commission agendas Annual.Pro-rated. $ 24.00 Planning Commission minutes Annual.Pro-rated. $ 50.00 DVDs of Council&Commission mtgs DVD,plus postage,if applicable. $ 5.00 28 Finance Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION 2015 Tax Exempt Financing Charge Application fee Per transaction $ 2,000 Annual Fee 1/8 of 1%on the unpaid principal balance at the end of each 12-month period. 1/8 of 1% This resolution has no effect on projects currently responsible for a fee pursuant to Resolution No.85-135 and its subsequent reauthorization. This charge is effective for all new projects receiving council authorization on or after March 1,1991 for the issuance of revenue authorization and for all existing projects which require council authorization on or after March 1,1991. 29 Facilities Equipment and Room Rental Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Frequency 2015 FACILITIES EQUIPMENT RENTAL AND STAFF TIME Group 1 Group 2 Group 3 Audio-Visual Equipment Dry erase board(3'x5')with markers $ 7.50 same for all groups Easel $ 5.00 same for all groups Extra pad of paper each $ 12.00 same for all groups Flipchart/dry erase(24"x30")with paper $ 10.00 same for all groups LCD Projector daily rental each $ 50.00 same for all groups Microphone/stand&speakers $ 15.00 same for all groups Microphone,wireless hand-held or clip-on and speakers $ 20.00 same for all groups Podium,floor model $ 7.50 same for all groups Podium,table top model $ 5.00 same for all groups Slide projector with carousel $ 15.00 same for all groups Screen,projection(tripod stand)6'x6' $ 10.00 same for all groups TV/VCR on cart $ 15.00 same for all groups Building Supervisor Monday-Thurs,5:00 p.m.-10:00 p.m. hourly $ 25.00 same for all groups Weekends hourly $ 40.00 same for all groups Custodial Time and a half will be charged on weekends hourly $ 37.50 same for all groups 2015 CITY CENTER&COMMUNITY MEETING ROOM RENTALS Group 1 Group 2 Group 3 ** All rooms must be vacated by 10:00 p.m. The heritage room is an official emergency shelter for the City Center. Reservations may be rescheduled or canceled in case of emergency. Reservation fees will be returned accordingly. ** Standard room set up is included in the fee. Additional set up charges will be incurred for round tables and special room arrangements at a rate of $25/hr. Atrium I Conference Room (2 hr.minimum rental) Standard conference=seats 10; 4:30-10 pm;Mon-EN;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 35.00 $ 40.00 Limited availability;City priority Atrium II Conference Room (2 hr.minimum rental) Standard conference=seats 6;4:30-10 pm;Mon-EN;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 35.00 $ 40.00 Limited availability;City priority Atrium III Conference Room (2 hr.minimum rental) Standard conference=seats 10; 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 35.00 $ 40.00 Limited availability;City priority Council Chamber Restricted use;Standard set-up;No food/beverages; hourly $ 65.00 $ 75.00 $ 90.00 Facility and/or AV technician required w/extra charge($37.50/hr after hours);AV tech required for broadcast events only. Heritage Room(one quarter) (2 hr.minimum rental) Limited set-up;Maximum capacity=40 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 35.00 '15.00 $ 55.00 Heritage Room(half) (2 hr.minimum rental) Maximum capacity=100 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 45.00 55.00 $ 65.00 Heritage Room(whole) (2 hr.minimum rental) Maximum capacity=200 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 60.00 a 70.00 $ 100.00 Lower Atrium (2 hr.minimum rental) Maximum capacity=100. Limited availability w/special arrangements; hourly $ 45.00 $ 55.00 $ 65.00 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) Prairie Room (2 hr.minimum rental) Standard conference=seats 18; 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 35.00 $ 40.00 Limited availability;City priority GARDEN ROOM Garden Room Room Rental,first four hours,minimum charge $ 300.00 $ 400.00 $ 500.00 Room Rental,each additional hour,hour increments hourly $ 50.00 $ 75.00 $ 100.00 30 Facilities Equipment and Room Rental Fees & Charges City of Eden Prairie 2015 Fees ITEM-ACTIVITY DESCRIPTION Frequency 2015 Security per hour if alcohol is served hourly $ 80.00 same for all groups Garden Conference Room (2 hr.minimum rental) Maximum capacity=40. 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 35.00 $ 45.00 $ 55.00 Garden Room Audio/Visual Equipment Sound System flat fee per event $ 65.00 same for all groups Screen flat fee per event $ 25.00 same for all groups Podium flat fee per event $ 25.00 same for all groups 31 Attachment A Permits from the Minnesota State Fire Code(MSFC) covered under the"miscellaneous"fee category on the fee resolution. Operational Permits Aerosol products.An operational permit is required to manufacture,store or handle an aggregate quantity of Level 2 or Level 3 aerosol products in excess of 500 pounds (227 kg) net weight. Amusement buildings.An operational permit is required to operate a special amusement building. Aviation facilities.An operational permit is required to use a Group H or Group S occupancy for aircraft servicing or repair and aircraft fuel-servicing vehicles.Additional permits required by other sections of this code include,but are not limited to,hot work,hazardous materials and flammable or combustible finishes. Battery systems.A permit is required to install stationary lead-acid battery systems having a liquid capacity of more than 50 gallons(189 L). Carnivals and fairs.An operational permit is required to conduct a carnival or fair. Cellulose nitrate film.An operational permit is required to store,handle or use cellulose nitrate film in a Group A occupancy. Combustible dust-producing operations.An operational permit is required to operate a grain elevator, flour starch mill,feed mill,or a plant pulverizing aluminum,coal,cocoa,magnesium,spices or sugar,or other operations producing combustible dusts as defined in Chapter 2. Combustible fibers.An operational permit is required for the storage and handling of combustible fibers in quantities greater than 100 cubic feet(2.8 m3). Exception:A permit is not required for agricultural storage. Compressed gases.An operational permit is required for the storage,use or handling at normal temperature and pressure(NTP) of compressed gases in excess of the amounts listed in Table 105.6.9. Exception:Vehicles equipped for and using compressed gas as a fuel for propelling the vehicle. Covered mall buildings.An operational permit is required for: 1.The placement of retail fixtures and displays,concession equipment,displays of highly combustible goods and similar items in the mall. 2.The display of liquid-or gas-fired equipment in the mall. 3.The use of open-flame or flame-producing equipment in the mall. Cryogenic fluids.An operational permit is required to produce,store,transport on site,use,handle or dispense cryogenic fluids in excess of the amounts listed in Table 105.6.11. Exception:Permits are not required for vehicles equipped for and using cryogenic fluids as a fuel for propelling the vehicle or for refrigerating the lading. Dry cleaning plants.An operational permit is required to engage in the business of dry cleaning or to change to a more hazardous cleaning solvent used in existing dry cleaning equipment. Exhibits and trade shows.An operational permit is required to operate exhibits and trade shows. Explosives.An operational permit is required for the manufacture,storage,handling,sale or use of any quantity of explosive,explosive material,fireworks,or pyrotechnic special effects within the scope of Chapter 33. Floor finishing.An operational permit is required for floor finishing or surfacing operations exceeding 350 square feet(33 m2) using Class I or Class II liquids. 32 Fruit and crop ripening.An operational permit is required to operate a fruit,or crop-ripening facility or conduct a fruit-ripening process using ethylene gas. Fumigation and thermal insecticidal fogging.An operational permit is required to operate a business of fumigation or thermal insecticidal fogging and to maintain a room,vault or chamber in which a toxic or flammable fumigant is used. HPM facilities.An operational permit is required to store,handle or use hazardous production materials. High-piled storage.An operational permit is required to use a building or portion thereof as a high-piled storage area exceeding 500 square feet(46 m2). Hot work operations.An operational permit is required for hot work including,but not limited to: 1.Public exhibitions and demonstrations where hot work is conducted. 2.Use of portable hot work equipment inside a structure. Exception:Work that is conducted under a construction permit. 3.Fixed-site hot work equipment such as welding booths. 4.Hot work conducted within a hazardous fire area. 5.Application of roof coverings with the use of an open flame device. Industrial ovens.An operational permit is required for operation of industrial ovens regulated by Chapter 21. Lumber yards and woodworking plants.An operational permit is required for the storage or processing of lumber exceeding 100,000 board feet(8,333 ft3) (236 m3). Liquid-or gas-fueled vehicles or equipment in assembly buildings.An operational permit is required to display,operate or demonstrate liquid-or gas-fueled vehicles or equipment in assembly buildings. Magnesium.An operational permit is required to melt,cast,heat treat or grind more than 10 pounds (4.54 kg)of magnesium. Miscellaneous combustible storage.An operational permit is required to store in any building or upon any premises in excess of 2,500 cubic feet(71m3) gross volume of combustible empty packing cases, boxes,barrels or similar containers,rubber tires,rubber,cork or similar combustible material. Open burning.An operational permit is required for the kindling or maintaining of an open fire or a fire on any public street,alley,road,or other public or private ground.Instructions and stipulations of the permit shall be adhered to. Exception:Recreational fires. Open flames and candles.An operational permit is required to remove paint with a torch;use a torch or open flame device in a hazardous fire area;or to use open flames or candles in connection with assembly areas,dining areas of restaurants or drinking establishments. Organic coatings.An operational permit is required for any organic-coating manufacturing operation producing more than 1 gallon(4 L) of an organic coating in one day. Places of assembly.An operational permit is required to operate a place of assembly. Pyrotechnic special effects material.An operational permit is required for use and handling of pyrotechnic special effects material. Pyroxylin plastics.An operational permit is required for storage or handling of more than 25 pounds(11 kg) of cellulose nitrate (pyroxylin)plastics and for the assembly or manufacture of articles involving pyroxylin plastics. Refrigeration equipment.An operational permit is required to operate a mechanical refrigeration unit or system regulated by Chapter 6. Repair garages and service stations.An operational permit is required for operation of repair garages and automotive,marine and fleet service stations. 33 Rooftop heliports.An operational permit is required for the operation of a rooftop heliport. Spraying or dipping.An operational permit is required to conduct a spraying or dipping operation utilizing flammable or combustible liquids or the application of combustible powders regulated by Chapter 15. Storage of scrap tires and tire byproducts.An operational permit is required to establish,conduct or maintain storage of scrap tires and tire byproducts that exceeds 2,500 cubic feet(71m3) of total volume of scrap tires and for indoor storage of tires and tire byproducts. Temporary membrane structures,tents and canopies.An operational permit is required to operate an air-supported temporary membrane structure or a tent having an area in excess of 200 square feet(19 m2),or a canopy in excess of 400 square feet(37 m2). Exceptions: 1.Tents used exclusively for recreational camping purposes. 2.Fabric canopies and awnings open on all sides which comply with all of the following: 2.1.Individual canopies shall have a maximum size of 700 square feet(65 m2). 2.2.The aggregate area of multiple canopies placed side by side without a fire break clearance of 12 feet (3658 mm) shall not exceed 700 square feet(65 m2)total. 2.3.A minimum clearance of 12 feet(3658 mm) to structures and other tents shall be provided. Tire-rebuilding plants.An operational permit is required for the operation and maintenance of a tire rebuilding plant. Waste handling.An operational permit is required for the operation of wrecking yards,junk yards and waste material-handling facilities. Wood products.An operational permit is required to store chips,hogged material,lumber or plywood in excess of 200 cubic feet(6 m3). Construction Permits Compressed gases.When the compressed gases in use or storage exceed the amounts listed in Table 105.6.9,a construction permit is required to install,repair damage to,abandon,remove,place temporarily out of service,or close or substantially modify a compressed gas system. Exceptions: 1. Routine maintenance. 2. For emergency repair work performed on an emergency basis,application for permit shall be made within two working days of commencement of work. The permit applicant shall apply for approval to close storage,use or handling facilities at least 30 days prior to the termination of the storage,use or handling of compressed or liquefied gases.Such application shall include any change or alteration of the facility closure plan filed pursuant to Section 2701.5.3.The 30-day period is not applicable when approved based on special circumstances requiring such waiver. Flammable and combustible liquids.A construction permit is required: 1.To repair or modify a pipeline for the transportation of flammable or combustible liquids. 2.To install,construct or alter tank vehicles,equipment,tanks,plants,terminals,wells,fuel-dispensing stations,refineries,distilleries and similar facilities where flammable and combustible liquids are produced,processed,transported,stored,dispensed or used. 3.To alter,abandon,place temporarily out of service or otherwise dispose of a flammable or combustible liquid tank. 34 Hazardous materials.A construction permit is required to install,repair damage to,abandon,remove, place temporarily out of service,or close or substantially modify a storage facility or other area regulated by Chapter 27 when the hazardous materials in use or storage exceed the amounts listed in Table 105.6.21. Exceptions: 1.Routine maintenance. 2.For emergency repair work performed on an emergency basis,application for permit shall be made within two working days of commencement of work. Industrial ovens.A construction permit is required for installation of industrial ovens covered by Chapter 21. Exceptions: 1.Routine maintenance. 2.For repair work performed on an emergency basis,application for permit shall be made within two working days of commencement of work. LP-gas.A construction permit is required for installation of or modification to an LP-gas system. Spraying or dipping.A construction permit is required to install or modify a spray room,dip tank or booth. 35 Attachment B Fee Resolution Rental Rate Classifications Eden Prairie City Government: Any activity related to or benefitting the operations of Eden Prairie's City Government including,but not limited to, City Council, Board and Commission meetings, City sponsored or hosted programs, events and public meetings. The Riley-Purgatory Creek Watershed District and the Eden Prairie School District programs located at City Center are included in this category for City Center rentals.-No Charge. Group I -Eden Prairie Civic/Non-Profit Agencies: Includes Eden Prairie School District,Eden Prairie Youth Athletic Associations, PROP, SW Metro Transit, SW Suburban Cable and Eden Prairie-based religious organizations.A civic, non-profit or resident group is considered as Eden Prairie-based if it has at least 75% of its membership roster residing in the City(as in the case of Eden Prairie Homeowner/Townhome Associations). Group II-Eden Prairie Residents and Businesses: Eden Prairie-based businesses and commercial organizations and Eden Prairie residents who wish to use the facilities for personal use. Group III - Non-Eden Prairie Residents/Businesses/Groups: Non-resident individuals,groups, commercial, and business organizations (including non-profit), as well as state &county-related committees,including Minnesota's federal and state representatives and political groups (i.e., League of Women Voters, Town Hall meetings,political conventions, etc.). NOTE: Eden Prairie residents and businesses may NOT make reservations for non-Eden Prairie based residents and businesses under the Group II rate. City Rental Facilities Amphitheatre-located at Staring Lake Park City Center-meeting rooms, conference rooms,and the Council Chambers Community Center - ice arenas, meeting rooms, gymnasium, racquetball/Wallyball courts, and swimming pool Park Pavilions & Buildings - Round Lake Park Pavilion, Homeward Hills Park Barn, Round Lake Park Building, Staring Lake Park Building, Miller Park Building, Nesbitt Preserve Park Building, Riley Lake Pavilion, Riley-Jacques Barn, Purgatory Creek Park - Lambert Pavilion, Prairie View Park Building, Forest Hills Park Building,Edenvale Park Building and Crestwood Park Building Senior Center- community room, meeting rooms, and the wood shop (available with supervision according to wood shop regulations) Warming Houses - park buildings located throughout the City used during the winter at outdoor ice rinks 36 i 2014/2015 1 Fees Changes City of Eden Prairie, Minnesota Parks and Recreation 2014/2015 Fee Changes Community Center Membership Fees & Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION COMMUNITY CENTER MEMBERSHIP Monthly Resident Membership Rates A resident either lives or works in Eden Prairie. 10%discount on upfront purchase of 12 month membership. Month to month automatic debit payment required unless a payment for 12 months is rendered in full at time of purchase. Debits occur on 1st-3rd of every month. Membership benefits: 1.Includes full use of fitness facility including a complimentary equipment orientation 2.Includes group fitness classes(except specialty fitness classes such as Yoga and Pilates) 3.Includes use of racquetball courts 4.Includes free open gym,skate and swim Youth(18 and under) Any child 18 years of age or younger. monthly+tax $ 29.00 $ 30.00 3.4% Adult(19 and over) Individual age 19 or older. monthly+tax $ 37.00 $ 38.00 2.7% Dual Any 2 adults or 1 adult/1 youth residing at sam monthly+tax $ 65.00 $ 67.00 3.1% Dual Plus One Any 2 adults plus 1 youth OR 1 adult and 2 you monthly+tax $ 78.00 $ 80.00 2.6% Household Any 2 adults and up to 4 youth residing at sam monthly+tax $ 89.00 $ 92.00 3.4% Senior(62 and older) Any individual 62 years of age or older. monthly+tax $ 29.00 $ 30.00 3.4% Senior Dual Any 1 senior and 1 additional member(55 or o monthly+tax $ 49.50 $ 51.00 3.0% Monthly Non Resident Membership Rates Youth(18 and under) Monthly rate plus applicable taxes monthly+tax $ 45.00 $ 46.00 2.2% Adult(19 and over) Monthly rate plus applicable taxes monthly+tax $ 45.00 $ 46.00 2.2% Dual Monthly rate plus applicable taxes monthly+tax $ 79.00 $ 81.00 2.5% Dual Plus One Monthly rate plus applicable taxes monthly+tax $ 93.00 $ 95.75 3.0% Household Monthly rate plus applicable taxes monthly+tax $ 107.00 $ 110.00 2.8% Senior(62 and older) Monthly rate plus applicable taxes monthly+tax $ 45.00 $ 46.00 2.2% Senior Dual Monthly rate plus applicable taxes monthly+tax $ 79.00 $ 81.00 2.5% College Student Short-term Membership Rates An adult attending school * Students must current show college ID * Administrative Fee is waived * Applicable taxes apply Three Months(Summer) 3 consecutive months $ 99.00 $ 109.00 10.1% Four Months(Summer) 4 consecutive months $ 129.00 $ 139.00 7.8% Community Center Group Rates, Equip. Rental, and Advertising Fees & Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14to'15 COMMUNITY CENTER-GROUP RENTALS,RATES,&POLICIES Pool rental Fee is per hour.Two hour minimum plus$16.00/hr per lifeguard Pool Rental $ 60.00 $ 82.00 36.7% Community Center Rental Fees&Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION Fee 2014 2015 %change Type '14 to'15 COMMUNITY CENTER RENTALS Ice Arena Rental-Rinks 1,2,&3 Request must be submitted to the Department Coordinator or Customer Service Representative a minimum of two weeks prior to requested date.Times and dates must not conflict with an existing program or activity. City programs have priority. Spring prime time-March 1 thru June 13-3 p.m.to 11 p.m. hourly+tax $ 200.00 $ 205.00 2.5% Monday-Friday,weekends,holiday,&non-school days Fall prime time-September 1 thru September 30-3 p.m.to 11 p.m. hourly+tax $ 200.00 $ 205.00 2.5% Monday-Friday,weekends,holiday,&non-school days Winter prime time-October 1 thru February 29-3 p.m.to 11 p.m. hourly+tax $ 200.00 $ 205.00 2.5% Monday-Friday,weekends,holiday,&non-school days Swimming Pool Rental-8 Lane Swimming Pool Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax $ 70.00 $ 72.00 2.9% Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax $ 60.00 $ 64.00 6.7% Swimming Pool Rental-8 Lane Lap/Competition Pool Prime Time-3 p.m.to 9 p.m.Mon-Fri, 5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax new in'1s $ 82.00 n/a Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax new in'15 $ 72.00 n/a Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax new in'15 $ 64.00 n/a Special Pool Rates-School District 272 Physical Education classes Based on non-prime pool rental new in'15 $ 72.00 n/a Diving Boards 1 Board-Prime Time-3 p.m.to 9 p.m.Mon-Fri,5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax new in'15 $ 30.00 n/a 1 Board-Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax new in'15 $ 27.00 n/a 1 Board-Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax new in'1s $ 24.00 n/a 2 Boards-Prime Time-3 p.m.to 9 p.m.Mon-Fri,5:30 a.m.to 5:00 p.m.Saturday/Sunday hourly+tax new in'is $ 60.00 n/a 2 Boards-Non-Prime Time-5:30 a.m.to 3 p.m.Mon-Fri,5:00 p.m.to 9:00 p.m.Saturday/Sunday hourly+tax new in'1s $ 54.00 n/a 2 Boards-Discounted Rate-9 p.m.to 11 p.m.Mon-Sat+lifeguards at$16/hour hourly+tax new in'15 $ 48.00 n/a Additional Fees Dry land training room rental fee Internal User Groups Per hour new in'1s $ 10.25 n/a Outside User Groups Per hour new in'is $ 31.50 n/a Swim Meets and Special Events--includes natatorium and wet locker room usage Eden Prairie based team-hourly Per hour new in'15 $ 189.00 n/a Eden Prairie based team-day long meet Per day new in'1s $ 1,600.00 n/a Non-Eden Prairie based team-hourly Per hour new in'15 $ 375.00 n/a Non-Eden Prairie based team-day long meet Per day new in'15 $3,000.00 n/a Special Event Staffing Per hour new in'15 $ 25.00 n/a Community Center Rental Fees&Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION Fee 2014 2015 %Change'14-'15 Type Group 1 Group 2 Group 3 Group 1 Group 2 Group 3 Group 1 Group 2 Group 3 COMMUNITY CENTER RENTALS Meeting Room Rentals Two hour minimum.All meeting rooms include AV and white boards,wi fi and customized room set up included. Request must be submitted to the Department Coordinator or Customer Service Representative a minimum of two weeks prior to requested date.Times and dates must not conflict with an existing program or activity.City programs have priority. Eden Prairie Athletic Associations receive one free meeting room use per month. Meeting Room 104 and 201 EP Athletic Associations receive one free meeting room use per month hourly+tax $ 30.00 $ 40.00 $ 55.00 $ 35.00 $ 45.00 $ 60.00 16.67% 12.50% 9.09% Parks and Recreation Fees &Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14to'15 ROUND LAKE MARINA Rental Canoe Rental Per unit new in'15 $ 5 n/a Paddleboard Rental Per unit new in'15 $ 8 n/a Kayak Rental Per unit new in'15 $ 5 n/a ORGAN!4 NOTE: Tournament fees are dependent on the size/scope of the tournament and may be changed at the City's discretion to ensure the health and safety of the public. Ball Field Tournaments State,reg.,and nat'I tournaments Per day,per field $ 100 merged below in n/a Other youth and adult tournaments Per day,per field $ 100 merged below in n/a Athletic Tournaments(all) Per day,per field merged 2015 $ 125 n/a Field Maintenance Workers(2) Per hour $ 50 $ 70 40% Tournament Support Services Extra Cleaning of Indoor Restrooms Per hour(two hour minimum) new in'15 $ 20 n/a COMMUNITY GARDEN PLOTS 20 foot by 60 foot plot Live/Work in Eden Prairie Senior Citizen discount$24.00 $ 108 rmvd in'15 n/a Cemetery Fees & Charges City of Eden Prairie 2014/2015 Budget ITEM -ACTIVITY DESCRIPTION 2014 2015 change '14to '15 EASANT HILLS CEMETERY Lot 20%perpetual care,80%maintenance Resident $ 400 $ 650 63% Non-Resident $ 600 $ 800 33% Public Works 2014/2015 Fee Changes Engineering Fees & Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14to'15 ENGINEERING i Digital GIS Data Requests 2ft contours-per sq mile $ 105 $ 110 5% Spot elevation point data-per sq mile $ 105 $ 110 5% Base map data-citywide data $ 125 $ 130 4% Permit for Right-of-Way Excavations Mainline utility and telecommunication i Per/100 L.F $ 35 $ 40 14% Repair or service excavation Turf area $ 45 $ 50 11% Repair or service excavation Pavement area $ 90 $ 100 11% Residential driveway $ 45 $ 50 11% Commercial driveway $ 85 $ 90 6% All other excavations Turf area $ 45 $ 50 11% All other excavations Pavement area $ 90 $ 100 11% Street Signs 9 button delineator-red Includes post&install $ 135 $ 139 3% 9 button delineator-red Includes breakaway post&install $ 158 $ 162 3% Future road extension advisory Includes 2 posts&install-36"x 30" $ 305 $ 315 3% Keep right symbol Includes 9 button delin-yellow,no post $ 162 $ 167 3% Keep right symbol Includes 9 button delin-yellow,install,post $ 193 $ 200 4% Keep right symbol Includes 9 button delin-yellow,install&breakaway post $ 225 $ 232 3% No outlet Includes post&install-24"x 24" $ 148 $ 152 3% No parking Includes post&install-Used for Turn-Around $ 170 $ 175 3% Stop sign Includes brackets,install,no post-30"x 30" $ 163 $ 168 3% Stop sign Includes brackets,install,with post-30"x 30" $ 192 $ 200 4% Street name sign Includes install with 12'post-6"x 6" $ 270 $ 280 4% Street name sign Includes install with 12'post-6"x 9" $ 300 $ 310 3% Street name sign Includes install with 12'post-9"x 9" $ 325 $ 335 3% Temporary street name sign Plus 15%surcharge for maintenance until permanent signs in place $ 188 $ 194 3% Weight Restrictions Truck overweight permit fee Per trip $ 60 $ 65 8% Other Licenses Refuse&garbage collectors Annual-1st Vehicle $ 135 $ 140 4% Refuse&garbage collectors Annual-Each additional vehicle $ 25 $ 30 20% Special Assessment Searches Resident No charge for residents on searches of their homesteaded property free free Non-resident Per parcel $ 20.50 $ 21.00 2% Utilities Fees&Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14to'15 UTILITIES-USER CHARGES Penalty for billed charges:1%per month on account not paid within 30 days of billing. A residential equivalent connection(R.E.C.)is one dwelling unit. The minimum monthly use charge for uses other than residential shall be the same as 1 R.E.0 Sanitary sewer Sanitary sewer Per 1,000 gallons $ 2.70 $ 2.80 4% Water(Residential) Per 1,000 gallons Flow Charge 0 to 24,000 gallons $ 1.90 $ 1.95 3% Flow Charge 24,001 to 40,000 gallons $ 2.50 $ 2.60 4% Flow Charge 40,001 to 60,000 gallons $ 3.45 $ 3.55 3% Flow Charge 60,001 to 90,000 gallons $ 4.25 $ 4.40 4% Flow Charge 90,001 and above $ 4.60 $ 4.75 3% Water All Other Classes(includes commercial,apartments,institutions,etc) $ 1.95 $ 2.00 3% Base Charges Each R.E.C.will be billed:$13 base charge for water and$13 base charge for sewer $ 25.30 $ 26.00 3% Fixed charges are billed on the greater of the number of R.E.C.'s on connections Storm Drainage Single-family homes/Multi-family homes Each $ 8.00 $ 9.10 14% Apartments Per acre rates $ 79.30 $ 90.40 14% Parks/open space/golf course/rail road Per acre rates $ 11.05 $ 12.60 14% Undeveloped land Each $ 26.45 $ 30.15 14% COMMERCIAL Sanitary sewer Sanitary sewer Per 1,000 gallons $ 2.70 $ 2.80 4% Water All Other Classes(includes commercial,apartments,institutions,etc) $ 1.95 $ 2.00 3% Base charges Each R.E.C.will be billed:$5.20 base charge for water and$5.20 base charge for sewer $ 10.10 $ 10.40 3% Fixed charges are billed on the greater of the number of R.E.C.'s on connections Storm Drainage-Commercial Industrial Per acre rates $ 26.43 $ 30.13 14% Commercial/office Per acre rates $ 33.77 $ 38.50 14% Institutions Per acre rates $ 29.95 $ 34.15 14% Airport/landfill Per acre rates $ 6.57 $ 7.49 14% Parks/open space/golf course/rail road Per acre rates $ 3.68 $ 4.20 14% Undeveloped land Each $ 8.82 $ 10.06 14% Irrigation only Meters Residential and Other Classes. Irrigation billed 6 months of the year. Flow Charge 0 to 13,000 gallons $ 2.50 $ 2.60 4% Flow Charge 13,001-20,000 gallons $ 3.45 $ 3.55 3% Flow Charge 20,001 to 30,000 gallons $ 4.25 $ 4.40 4% Flow Charge 30,001 and above $ 4.60 $ 4.75 3% UTILITIES-OTHER FEES -11111 Other Charges Unmetered residential sewer only use charges$40 per quarter per R.E.C.plus a$13 base charge $ 39.00 $ 40.00 3% Administrative fee Flat charge is added to the current balance due to obtain the total certified amount $ 45.00 $ 50.00 11% Water/Fill Station Per 1,000 gallons purchased at tanker fill station at 14100 Technology Drive $ 2.50 $ 2.60 4% System Access Charges-Utility Charges Sanitary Sewer Residential Per R.E.C. $ 610 $ 630 3% Industrial, commercial,public, office Per Metro SAC $ 1,100 $ 1,130 3% System Access Charges-Utility Charges Water Residential Per R.E.C. $ 2,670 $ 2,750 3% Industrial, commercial,public, office Per Metro SAC $ 3,480 $ 3,580 3% Water/Sewer Connection A connection fee per single unit is applicable if the property has not $ 19,065 $ 20,075 5% participated in the cost of the utilities by other methods. Police 2014/2015 Fee Changes Business Licenses and Fees City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION 2014 2015 %change '14 to'15 BUSINESS LICENSES Other Scavengers Annual $ 10 Removed in'15 n/a Office of the City Manager 2014/2015 Fee Changes Facilities Equipment and Room Rental Fees&Charges City of Eden Prairie 2014/2015 Budget ITEM-ACTIVITY DESCRIPTION Frequency 2014 2015 %change '14to'15 FACILITIES EQUIPMENT RENTAL AND STAFF TIME Audio-Visual Equipment Overhead projector(for transparencies) $ 15.00 remove in 2015 n/a 2014 2015 %change '14 CITY CENTER&COMMUNITY MEETING ROOM RENTALS to'15 Group 1 Group 2 Group 3 Group 1 Group 2 Group 3 Group 1 Group 2 Group 3 **All rooms must be vacated by 10:00 p.m.The heritage room is an official emergency shelter for the City Center. Reservations may be rescheduled or canceled in case of emergency. Reservation fees will be returned accordingly. ** Standard room set up is included in the fee. Additional set up charges will be incurred for round tables and special room arrangements at a rate of$25/hr. Atrium I Conference Room (2 hr.minimum rental) Standard conference=seats 10;4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 25.00 $ 30.00 $ 35.00 $ 30.00 „) $ 40.00 20% 17% 14% Limited availability;City priority Atrium II Conference Room (2 hr.minimum rental) Standard conference=seats 6;4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 25.00 $ 30.00 $ 35.00 $ 30.00 ' 00 $ 40.00 20% 17% 14% Limited availability;City priority Atrium III Conference Room (2 hr.minimum rental) Standard conference=seats 10; 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 25.00 $ 30.00 $ 35.00 $ 30.00 35.00 $ 40.00 20% 17% 14% Limited availability;City priority Council Chamber Restricted use;Standard set-up;No food/beverages; hourly $ 60.00 $ 70.00 $ 85.00 $ 65.00 $ 75.00 $ 90.00 8% 7% 6% Facility and/or AV technician required w/extra charge($37.50/hr after hours);AV tech required for broadcast events only. Heritage Room(one quarter) (2 hr.minimum rental) Limited set-up;Maximum capacity=40 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 40.00 $ 50.00 $ 35.00 $ 45.00 $ 55.00 17% 13% 10% Heritage Room(half) (2 hr.minimum rental) Maximum capacity=100 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 40.00 $ 50.00 $ 60.00 $ 45.00 $ 55.00 $ 65.00 13% 10% 8% Heritage Room(whole) (2 hr.minimum rental) Maximum capacity=200 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 55.00 $ 65.00 $ 95.00 $ 60.00 $ 70.00 $ 100.00 9% 8% 5% Lower Atrium (2 hr.minimum rental) Maximum capacity=100. Limited availability w/special arrangements; hourly $ 40.00 $ 50.00 $ 60.00 $ 45.00 $ 55.00 $ 65.00 13% 10% 8% 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) Prairie Room (2 hr.minimum rental) Standard conference=seats 18; 4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 25.00 $ 30.00 $ 35.00 $ 30.00 $ 35.00 $ 40.00 20% 17% 14% Limited availability;City priority GARDEN ROOM Garden Room Room Rental,first four hours,minimum charge $ 250.00 $ 350.00 $ 450.00 $ 300.00 $ 400.00 $ 500.00 20% 14% 11% Room Rental,each additional hour,hour increments hourly $ 25.00 $ 50.00 $ 75.00 $ 50.00 $ 75.00 $ 100.00 100% 50% 33% Garden Conference Room (2 hr.minimum rental) Maximum capacity=40.4:30-10 pm;Mon-Fri;(Fri.closing is 5:00 pm) hourly $ 30.00 $ 40.00 $ 50.00 $ 35.00 $ 45.00 $ 55.00 17% 13% 10% Garden Room Audio/Visual Equipment Podium flat fee per event new in 2015 $ 25.00 $ 25.00 $ 25.00 n/a n/a n/a CITY COUNCIL AGENDA DATE: SECTION: Public Meeting December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.D. Rick Getschow Public Meeting on the 2015 Budget Office of the City Manager Requested Action Move to: • Close the Public Meeting. Synopsis On September 2, 2014, the Eden Prairie City Council adopted a resolution certifying the proposed 2015 City budget and property tax levy. Calculations for the City showed the budget to be $44,337,935 and the certified levy to be $33,792,311. The 2015 budget maintains City services with a budget increase of 2.4% in the general fund and a total budget increase of 1.9%which includes the capital levy and debt service payments. The tax levy is budgeted to increase 2.4% or$752,771. This is an increase of$26.00 or 2.3% on median value home of$339,100. According to state statute, the final levy amount must be certified to the county auditor by December 30, 2014. City Council adoption of the final levy and budget will complete this process. This public meeting is to provide an opportunity for the public to comment on the 2015 proposed budget. CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims December 02, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X. Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 235637 - 235934 Wire Transfers 1009231 - 1009394 Wire Transfers 5216 - 5228 City of Eden Prairie Council Check Summary 12/2/2014 Division Amount Division Amount General 119,913 601 Prairie Village Liquor 120,591 100 City Manager 459 602 Den Road Liquor 210,384 102 Legal Counsel 46,089 603 Prairie View Liquor 116,836 110 City Clerk 642 605 Den Road Building 10,556 111 Customer Service 10,870 701 Water Fund 496,352 112 Human Resources 110 702 Sewer Fund 534,463 113 Communications 13,431 703 Storm Drainage Fund 348,434 114 Benefits&Training 1,870 Total Enterprise Funds 1,837,616 130 Assessing 559 131 Finance 77 803 Escrow Fund 4,065 132 Housing and Community Services 16,000 806 SAC Agency Fund 29,820 136 Public Safety Communications 6,723 807 Benefits Fund 638,479 137 Economic Development 25 810 Workers Comp Insurance 174,601 150 Park Administration 437 811 Property Insurance 118,842 151 Park Maintenance 25,296 812 Fleet Internal Service 185,511 153 Organized Athletics 5,623 813 IT Internal Service 36,808 154 Community Center 24,628 814 Facilities Capital ISF 11,871 156 Youth Programs 4,298 815 Facilites Operating ISF 45,083 158 Senior Center 952 816 Facilites City Center ISF 79,502 159 Recreation Administration 15,736 817 Facilites Comm.Center ISF 86,948 162 Arts 259 total Internal Service Funds 1,411,528 163 Outdoor Center 134 164 Park Rental Facilities 123 Report Totals 4,432,534 168 Arts Center 743 180 Police 24,058 183 Emergency Preparedness 12,209 184 Fire 9,421 186 Inspections 2,905 200 Engineering 1,681 201 Street Maintenance 31,207 202 Street Lighting 70,917 Total General Funds 447,395 301 CDBG 28,206 303 Cemetary Operation 117 Total Special Revenue Funds 28,323 431 G.O.Improvement Bonds 2006B 3,100 434 2008A Capital Equipment Notes 3,500 436 2009C G.O.CIP Refunding Bonds 400 Total Debt Service Funds 7,000 315 Economic Development 691 445 Cable PEG 1,526 502 Park Development 8,992 512 CIP Trails 479 522 Improvement Projects 2006 13,412 525 Flying Cloud Dr Improvements -726 526 Transportation Fund 2,748 527 CIP-Leasing Costs 121,034 528 Shady Oak Rd-CR 61 North 1,200 529 Shady Oak Rd-CR 61 South 429,024 530 Pool Upgrade/Expansion 57,796 531 Eden Prairie Road 31,754 533 Homeowner Improvement Area 1,096 534 WEST 70TH ST.EXTENSION 31,644 Total Capital Project Funds 700,671 City of Eden Prairie Council Check Register 12/2/2014 Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235781 427,726 C S MCCROSSAN CONSTRUCTION INC Improvement Contracts Shady Oak Rd-CR 61 South Shady Oak Rd-CR 61 South 235918 312,199 TMI COATINGS INC Improvement Contracts Water Capital Baker Rd Reservoir 235865 288,827 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Sewer Utility-General MCES monthly fee 1009373 250,307 NORTHWEST ASPHALT Outside Water Sales Storm Drainage Burr Ridge Storm Sewer 235827 244,378 HEALTHPARTNERS Accounts Receivable Health and Benefits Monthly health/dental ins 5222 236,405 CERIDIAN Federal Taxes Withheld Health and Benefits Taxes withheld 1009393 197,177 XCEL ENERGY Electric Traffic Signals monthly utility billing 235867 173,915 MINGER CONSTRUCTION INC Improvement Contracts Sewer Capital Lift station 6 reconstruction 5225 144,107 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA 5216 120,315 MINNESOTA DEPT OF REVENUE Sales Tax Payable Fleet Operating Sales/Use taxes 235704 116,401 LEAGUE MN CITIES INS TRUST Prepaid Expenses Workers Comp Insurance Workers Comp Insurance 235784 101,283 CBRE,INC Other Contracted Services CIP-Leasing Costs Realtor Commission/Super Valu 235859 79,153 LEAGUE MN CITIES INS TRUST Prepaid Expenses Property Insurance 235757 59,139 HOGLUND BUS&TRUCK CO Autos Park and Recreation 235705 58,200 LEAGUE MN CITIES INS TRUST Workers Comp Insurance Workers Comp Insurance 235824 57,796 HAMMEL,GREEN AND ABRAHAMSON Design&Engineering Pool Upgrade/Expansion 235845 51,245 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 235862 43,849 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 235922 41,403 VALLEY RICH CO INC Improvement Contracts Storm Drainage 235860 39,576 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 235692 37,049 ICOR TECHNOLOGY INC Other Assets Capital Impr/Maint Fixed 235698 35,586 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1009382 32,066 SRF CONSULTING GROUP INC Design&Engineering Transportation Fund 235901 31,206 SHORT ELLIOTT HENDRICKSON INC Design&Engineering Eden Prairie Road 1009358 30,023 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Rehab 235842 29,894 INTEGRATED PROCESS SOLUTIONS INC Improvement Contracts Sewer Capital 235711 29,522 METROPOLITAN COUNCIL Other Revenue SAC Agency Fund 235752 26,785 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie Village Liquor Store 1009241 26,226 INTEGRITY REMODELING&DESIGN GROUP LLC Other Contracted Services CIP-Leasing Costs 235906 25,551 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 235876 25,350 NORTHERN AIR CORPORATION Contract Svcs-Plumbing Prairie Village Liquor Store 5224 22,161 ING Deferred Compensation General Fund 1009339 20,666 ADVANCED ENGINEERING&ENVIRONMENTAL SE Design&Engineering Sewer Liftstation 235639 20,491 ABM JANITORIALSERVICES-NORTH CENTRAL INC Janitor Service City Hall-CAM 1009233 19,725 BRAUN INTERTEC CORPORATION Other Contracted Services Transportation Fund 1009359 19,186 HANSEN THORP PELLINEN OLSON Design&Engineering Storm Drainage 1009278 18,993 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Legal Criminal Prosecution 235931 18,954 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie View Liquor Store 235889 17,797 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 1009350 17,679 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 1009271 17,506 DIVERSE BUILDING MAINTENANCE Janitor Service Prairie Village Liquor Store 1009348 16,884 CENTERPOINT ENERGY SERVICES INC Gas Water Treatment Plant 235734 16,819 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Den Road Liquor Store 1009281 15,625 HEWLETT-PACKARD COMPANY Computers IT Operating 1009386 14,791 THORPE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235799 14,494 CUMMINS NORTH CENTRAL INC Equipment Repair&Maint Fleet Operating 5223 13,823 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund 235809 13,511 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fleet Operating 235883 13,412 O'MALLEY CONSTRUCTION INC Improvement Contracts Improvement Projects 2006 235728 13,392 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 235697 13,249 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 1009375 13,209 PARROTT CONTRACTING INC Equipment Repair&Maint Street Maintenance 5226 13,155 GENESIS EMPLOYEE BENEFITS,INC Life Insurance EE/ER Health and Benefits 235823 12,501 H&L MESABI Equipment Parts Fleet Operating 235932 12,368 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie View Liquor Store 235679 11,700 FEDERAL SIGNAL CORPORATION Civil Defense Emergency Preparedness 235684 11,678 GRAYMONT Treatment Chemicals Water Treatment Plant 1009288 11,580 PETERSON BROS ROOFING AND CONSTRUCTION I Contract Svcs-Roof City Hall-CAM 235834 10,463 HOUSE OF PRINT Printing Community Brochure 5220 10,304 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance 235753 10,295 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie View Liquor Store 1009349 9,560 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering 235929 9,177 WILSONS NURSERY INC Improvement Contracts Storm Drainage 235877 9,125 NORTHLAND MECHANICAL CONTRACTORS Refunds Rehab 235844 9,075 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Den Road Liquor Store 235897 9,000 SASS CONSTRUCTION INC Other Contracted Services Rehab 5218 8,533 GENESIS EMPLOYEE BENEFITS,INC HSA General Fund 5228 8,453 GENESIS EMPLOYEE BENEFITS,INC HSA General Fund 1009310 8,121 DAY DISTRIBUTING Liquor Product Received Den Road Liquor Store 235821 7,886 GRAYMONT Treatment Chemicals Water Treatment Plant 1009380 7,750 SENIOR COMMUNITY SERVICES Other Contracted Services Housing and Community Service 235807 7,676 EARL F ANDERSEN INC Signs Traffic Signs 1009268 7,546 CERIDIAN Ceridian IT Operating 235680 7,500 FOREST BIOMEDICAL Laboratory Chemicals Water Treatment Plant 235653 7,448 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 1009376 7,110 PETERSON BROS ROOFING AND CONSTRUCTION I Contract Svcs-Roof Fire Station#3 1009242 7,020 INTEREUM INC Capital Under$25,000 FF&E-Furn,Fixtures&Equip. 1009296 6,989 THORPE DISTRIBUTING Liquor Product Received Prairie View Liquor Store 235875 6,841 NORTH STAR PUMP SERVICE Equipment Parts Sewer Liftstation 235649 6,775 ASTLEFORD EQUIPMENT COMPANY INC Equipment Repair&Maint Fleet Operating 235795 6,537 COMMERCIAL ASPHALT CO Repair&Maint.Supplies Storm Drainage 1009336 6,478 VINOCOPIA Liquor Product Received Den Road Liquor Store 235732 6,250 RIGHTLINE DESIGN LLC Other Contracted Services Communications 235737 6,200 SPRINGSTED INCORPORATED Audit&Financial 2008A Capital Equipment Notes 1009337 6,178 WENCK ASSOCIATES INC Design&Engineering Storm Drainage 235665 6,148 CORNERHOUSE Prepaid Expenses General Fund 235703 6,127 LANO EQUIPMENT INC Repair&Maint.Supplies Fleet Operating 1009239 6,115 GREENSIDE INC Contract Svcs-Lawn Maint. City Hall-CAM 1009352 5,990 ELECTRIC PUMP Equipment Parts Sewer Liftstation 235675 5,830 EDINA HEATING&COOLING INC Other Contracted Services Rehab 235748 5,272 UNITED STATES POSTAL SERVICE Postage Community Brochure 235713 5,100 MINNESOTA PIPE AND EQUIPMENT* Repair&Maint.Supplies Sewer System Maintenance 235905 5,000 SOUTHDALE YMCA YOUTH DEVELOPMENT PROGRAM Other Contracted Services Housing and Community Service 235657 4,955 BLOOMINGTON,CITY OF Kennel Services Animal Control 235801 4,901 D R HORTON INC Final Plat Review Escrow Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1009389 4,890 WALL TRENDS INC Building Repair&Maint. Water Treatment Plant 235888 4,870 PAUSTIS&SONS COMPANY Liquor Product Received Den Road Liquor Store 1009307 4,376 BRAUN INTERTEC CORPORATION Testing-Soil Boring Eden Prairie Road 235755 4,337 XGRASS INC Other Contracted Services Round Lake 1009370 4,289 METRO SALES INCORPORATED* Other Rentals Customer Service 235776 4,191 BECKER ARENA PRODUCTS INC Contract Svcs-Ice Rink Ice Arena Maintenance 1009273 4,160 EMERGENCY APPARATUS MAINTENANCE INC Equipment Repair&Maint Fire 235778 4,105 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1009267 4,103 CDW GOVERNMENT INC. Miscellaneous Public Safety Communications 235924 4,087 VERIZON WIRELESS Wireless Subscription IT Operating 1009298 3,979 VTI Capital Under$25,000 Public Safety Communications 1009394 3,947 ZIEGLER INC Equipment Parts Park Maintenance 1009260 3,881 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 235681 3,792 GLEN LAKE GOLF Instructor Service Lesson Skills Development 1009383 3,722 ST CROIX ENVIRONMENTAL INC Design&Engineering Water Wells 235761 3,707 ABM JANITORIALSERVICES-NORTH CENTRAL INC Janitor Service Utility Operations-General 1009262 3,695 ASPEN WASTE SYSTEMS INC. Waste Disposal City Hall-CAM 1009235 3,686 DAY DISTRIBUTING Liquor Product Received Prairie View Liquor Store 235930 3,628 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 235866 3,583 MIDWEST COCA COLA BOTTLING COMPANY Merchandise for Resale Concessions 1009290 3,572 PRAIRIE ELECTRIC COMPANY Contract Svcs-HVAC Fleet Operating 1009280 3,565 HAWKINS INC Treatment Chemicals Water Treatment Plant 235720 3,482 NORTHERN LIGHTS DISPLAY Printing Communications 1009355 3,454 GARTNER REFRIGERATION&MFG INC Contract Svcs-Ice Rink Ice Arena Maintenance 1009357 3,445 GRAINGER Contract Svcs-Fire/Life/Safe Prairie Village Liquor Store 1009272 3,421 ELECTRIC PUMP Equipment Parts Sewer Liftstation 235668 3,400 DAKOTA COUNTY TECHNICAL COLLEGE Tuition Reimbursement/School Reserves 235693 3,370 IND SCHOOL DIST 272 Gym Rental Touch Football 1009341 3,341 A-SCAPE INC Other Contracted Services Water Treatment Plant 235743 3,250 TEENS ALONE Other Contracted Services Housing and Community Service 1009367 3,193 LUBRICATION TECHNOLOGIES INC Equipment Parts Fleet Operating 1009295 3,146 STREICHERS Clothing&Uniforms Police 235910 3,100 SPRINGSTED INCORPORATED Audit&Financial G.O.Improvement Bonds 2006B 235814 3,086 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 1009237 3,079 FASTENAL COMPANY Equipment Parts Water Treatment Plant 1009240 3,028 HACH COMPANY Laboratory Chemicals Water Treatment Plant 235836 3,003 IMPACT PROVEN SOLUTIONS Other Contracted Services Water Accounting 235691 2,915 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 235803 2,900 DELANEY CONSULTING Other Contracted Services Prairie Village Liquor Store 1009356 2,895 GENUINE PARTS COMPANY Repair&Maint.Supplies Ice Arena Maintenance 1009270 2,832 DAKOTA SUPPLY GROUP INC Merchandise for Resale Water Metering 235908 2,808 SPARTAN STAFFING LLC Other Contracted Services Park Maintenance 235735 2,772 SOUTHWEST SUBURBAN PUBLISHING-CLASSIFIED Printing Communications 235881 2,642 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Street Maintenance 235716 2,633 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake 235667 2,613 CUT&FILL INC. Waste Blacktop/Concrete Street Maintenance 235768 2,602 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 235891 2,595 POWERPLAN OIB Machinery&Equipment Street Maintenance 235744 2,590 THYMES TWO INC Contract Svcs-Lawn Maint City Hall-CAM 235654 2,549 BEARING INDUSTRIAL&SUPPLIES INC Equipment Parts Water Treatment Plant Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235822 2,491 GYM WORKS Equipment Repair&Maint Fitness Center 235722 2,460 NORTHSTAR MUDJACKING&MORE LLC Mudjacking Curbs Drainage 235856 2,400 LANO EQUIPMENT INC Repair&Maint.Supplies Storm Drainage 235686 2,398 GYM WORKS Equipment Repair&Maint Fitness Center 235829 2,368 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Public Safety Communications 235769 2,364 ARVIG Wireless Subscription IT Operating 235751 2,364 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 235642 2,350 AMERICAN MASONRY RESTORATION CORP Building Repair&Maint. Water Wells 1009261 2,342 VINOCOPIA Liquor Product Received Prairie View Liquor Store 235726 2,337 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 1009315 2,245 GREENSIDE INC Contract Svcs-Lawn Maint. City Hall-CAM 1009335 2,194 VAN PAPER COMPANY Cleaning Supplies City Hall-CAM 235724 2,161 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Utility Operations-General 1009299 2,145 WALL TRENDS INC Contract Svcs-General Bldg CIP-Leasing Costs 1009263 2,111 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1009347 2,098 CENTERPOINT ENERGY Gas Water Treatment Plant 1009340 2,063 ANCHOR PAPER COMPANY Office Supplies Customer Service 235850 2,051 KODIAK CUSTOM LETTERING INC Clothing&Uniforms Community Center Admin 235777 1,988 BERNICK'S WINE Liquor Product Received Den Road Liquor Store 235806 1,915 E A SWEEN COMPANY Merchandise for Resale Concessions 235909 1,908 SPEEDPRO IMAGING INC Operating Supplies Ice Rink#1 235739 1,898 STRAND MANUFACTURING CO INC Equipment Parts Water Treatment Plant 1009391 1,789 WINE COMPANY,THE Liquor Product Received Den Road Liquor Store 1009306 1,787 BERRY COFFEE COMPANY Merchandise for Resale Concessions 235911 1,732 STAPLES ADVANTAGE Office Supplies Customer Service 235833 1,720 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 235699 1,700 KAT CONSTRUCTION Other Contracted Services Rehab 235714 1,675 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 235646 1,657 ARENA SERVICES AND PRODUCTS Contract Svcs-Ice Rink Ice Arena Maintenance 1009276 1,633 FILTRATION SYSTEMS Supplies-HVAC Fitness/Conference-Cmty Ctr 1009351 1,620 ECM PUBLISHERS INC Advertising Prairie Village Liquor Store 235746 1,600 TRAFFIC CONTROL CORPORATION Improvement Contracts Transportation Fund 235878 1,590 NORTHSTAR MUDJACKING&MORE LLC Mudjacking Curbs Drainage 1009259 1,551 TWIN CITY SEED CO Landscape Materials/Supp Storm Drainage 235771 1,526 AVI SYSTEMS INC Equipment Repair&Maint Cable PEG 235682 1,500 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General 1009279 1,499 HANSEN THORP PELLINEN OLSON Other Contracted Services Planning&Development 235715 1,472 MINNESOTA SAFETY SERVICES LLC Other Contracted Services Aquatics Admin. 235763 1,425 ALTERNATIVE BUSINESS FURNITURE INC Contract Svcs-General Bldg City Center Operations 235710 1,414 MCELLIGOTT ADVERTISING INC Operating Supplies Police 235736 1,404 SPARTAN STAFFING LLC Other Contracted Services Park Maintenance 235819 1,395 GLASS&MIRROR OUTLET INC Contract Svcs-General Bldg City Hall-CAM 235907 1,376 SOUTHWEST SUBURBAN PUBLISHING-CLASSIFIED Legal Notices Publishing Prairie Village Liquor Store 1009252 1,354 R&R SPECIALTIES OF WISCONSIN INC Contract Svcs-Ice Rink Ice Arena Maintenance 1009246 1,334 LYNDALE PLANT SERVICES Contract Svcs-Int.Landscape City Hall-CAM 1009342 1,321 ASPEN WASTE SYSTEMS INC. Waste Disposal Park Maintenance 235854 1,300 LANDMARK REMODELING LLC Other Contracted Services Rehab 1009360 1,272 IDENTISYS Equipment Parts Public Safety Communications 235818 1,268 GENERAL INDUSTRIAL SUPPLY CO Machinery&Equipment Snow&Ice Control 5219 1,227 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235683 1,224 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 1009334 1,220 USA MOBILITY WIRELESS INC Pager&Cell Phone IT Operating 1009345 1,193 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 235655 1,177 BECKER ARENA PRODUCTS INC Repair&Maint-Ice Rink Ice Arena Maintenance 1009384 1,162 STREICHERS Clothing&Uniforms Reserves 235670 1,143 DEW DRAFTING AND FILING Repair&Maint.Supplies Facilities Staff 1009390 1,124 WATSON CO INC,THE Merchandise for Resale Concessions 1009392 1,120 WM MUELLER AND SONS INC Patching Asphalt Water System Maintenance 235895 1,120 RAVELING COMPANIES LLC Equipment Repair&Maint Fleet Operating 1009248 1,120 MINNESOTA NATIVE LANDSCAPES Other Contracted Services Storm Drainage 1009344 1,108 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage 235847 1,102 KEEPERS Clothing&Uniforms Animal Control 235796 1,099 COSTCO Merchandise for Resale Fire 235858 1,096 LEAF,CHRIS Prepaid Assessments Homeowner Improvement Area 1009327 1,078 R&R SPECIALTIES OF WISCONSIN INC Contract Svcs-Ice Rink Fitness/Conference-Cmty Ctr 235831 1,050 HIGHWAY 5 BP Equipment Repair&Maint Police 235863 1,019 MARCO INC Operating Supplies IT Telephone 235820 1,018 GRAPE BEGINNINGS Liquor Product Received Prairie Village Liquor Store 1009253 1,006 ROTO-ROOTER Contract Svcs-Plumbing Public Works/Parks 235904 1,000 SOUTHDALE YMCA-CHILD CARE Refunds CDBG-Public Service 1009387 983 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services 1009286 977 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 1009300 957 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 235873 938 MN DNR ECOLOGICAL AND WATER RESOURCES Licenses&Taxes Water Treatment Plant 1009333 937 TITAN ENERGY SYSTEMS Contract Svcs-Fire/Life/Safe Police City Center 235759 929 A-1 STRIPES INC Contracted Striping Traffic Signs 1009282 924 IDEAL SERVICE INC Equipment Repair&Maint Water Treatment Plant 235800 918 CUSHMAN MOTOR COMPANY INC. Equipment Parts Fleet Operating 235916 900 SUPERIOR STRIPING INC Contract Svcs-Asphalt/Concrt City Hall-CAM 235890 894 PLASTIC BAG MART Liquor Product Received Prairie Village Liquor Store 235780 878 BUSINESS IMPACT GROUP Clothing&Uniforms Fire 235696 866 INTERTECH INC Other Contracted Services IT Operating 235708 828 MATSON HOLDINGS INC Small Tools Fleet Operating 235664 823 CONTINENTAL SAFETY EQUIPMENT Repair&Maint-Ice Rink Ice Arena Maintenance 1009257 822 STONEBROOKE Equipment Parts Fleet Operating 235872 810 MIRACLE RECREATION EQUIPMENT CO Equipment Repair&Maint Homeward Hills Park 235702 808 LAKE COUNTRY DOOR LLC Contract Svcs-General Bldg Fire Station#2 235689 790 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police 235772 790 AVR INC Repair&Maint.Supplies Storm Drainage 235640 750 ABSOLUTE RAIN INC. Contract Svcs-Lawn Maint. Fire Station#1 1009388 750 US HEALTHWORKS MEDICAL GROUP PC Health&Fitness Fire 235808 745 EATS Training Supplies Reserves 235786 738 CENTRAL LANDSCAPING INC Outside Water Sales Escrow 235825 730 HARDRIVES,INC. Outside Water Sales Escrow 235887 726 PAPCO INC Janitor Service Fitness/Conference-Cmty Ctr 235688 724 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Storm Drainage 1009361 716 JEFFERSON FIRE&SAFETY INC Equipment Repair&Maint Fire 235647 710 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 235660 703 CINTAS CORPORATION #470 Safety Supplies Utility Operations-General 235852 700 KORTERRA,INC OCS-Leak Detection Utility Operations-General Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235701 692 KREMER SERVICES LLC Equipment Parts Fleet Operating 235661 689 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 235767 680 AQUA ENGINEERING INC Maintenance Contracts Utility Operations-General 1009317 679 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment Plant 235828 675 HEALTHPARTNERS Health&Fitness Fire 235650 671 AVR INC Repair&Maint.Supplies Storm Drainage 1009374 656 OSI BATTERIES INC Office Supplies Police 1009277 654 GRAINGER Supplies-General Bldg Water Treatment Plant 235788 652 CINTAS CORPORATION #470 Cleaning Supplies Water Treatment Plant 235672 652 E A SWEEN COMPANY Merchandise for Resale Concessions 235886 650 OXYGEN SERVICE COMPANY EMS Supplies Fire 1009312 635 FASTENAL COMPANY Equipment Parts Fleet Operating 235673 623 EATS Operating Supplies Police 1009326 619 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 235802 615 DALE GREEN COMPANY,THE Landscape Materials/Supp Park Maintenance 235651 615 BARTNIK,JULENE Refunds Storm Drainage 235884 602 OUTDOOR ENVIRONMENTS INC Other Contracted Services Park Maintenance 235779 600 BRYAN ROCK PRODUCTS INC Gravel Water System Maintenance 235721 595 NORTHLAND BUSINESS SYSTEMS, INC Hardware Maintenance IT Operating 235725 586 OUTDOORS AGAIN INC Other Contracted Services Park Maintenance 235921 579 UNIVERSAL ATHLETIC SERVICES INC Awards Softball 235656 576 BLOOMINGTON SECURITY SOLUTIONS Other Contracted Services CIP-Leasing Costs 235641 561 ALTERNATIVE BUSINESS FURNITURE INC Supplies-General Building City Center Operations 235843 554 J H LARSON COMPANY Repair&Maint.Supplies City Hall-CAM 1009258 543 THE OASIS GROUP Employee Assistance Organizational Services 1009309 542 CUSTOM HOSE TECH Equipment Parts Fleet Operating 235815 529 FLYING CLOUD T/S#U70 Waste Disposal Park Maintenance 235775 528 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 1009379 517 SCHARBER&SONS Equipment Repair&Maint Fleet Operating 235742 514 TALLEN&BAERTSCHI Legal Legal Council 1009377 511 PRAIRIE ELECTRIC COMPANY Contract Svcs-Plumbing Fire Station#1 235787 511 CENTURYLINK Wireless Subscription IT Telephone 1009363 506 KIDS TEAM TENNIS LLC Instructor Service Tennis 1009302 506 XCEL ENERGY Electric Outdoor Center 1009311 499 EXTREME BEVERAGE Liquor Product Received Prairie Village Liquor Store 235659 464 CALIFORNIA CONTRACTORS SUPPLIES INC Clothing&Uniforms Utility Operations-General 235764 443 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie View Liquor Store 1009325 440 PROSOURCE SUPPLY Cleaning Supplies Fire Station#2 235885 439 OUTDOORS AGAIN INC Other Contracted Services Park Maintenance 1009234 439 CLAREY'S SAFETY EQUIPMENT Clothing&Uniforms Customer Service 235765 436 APPERT'S FOODSERVICE Merchandise for Resale Concessions 5217 434 GENESIS EMPLOYEE BENEFITS,INC HSA Health and Benefits 235707 433 MASTER CRAFT LABELS INC Office Supplies Prairie Village Liquor Store 235652 430 BARTON SAND&GRAVEL CO Waste Disposal Storm Drainage 235846 425 KAISER,DAVID S Equipment Repair&Maint Fitness Center 1009285 423 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 1009346 403 BOYER TRUCKS Equipment Parts Fleet Operating 235750 400 WELLS FARGO BANK MINNESOTA NA Paying Agent 2009C G.O.CIP Refunding Bonds 1009353 399 EMERGENCY APPARATUS MAINTENANCE INC Equipment Repair&Maint Emergency Preparedness 1009303 398 ADAMS PEST CONTROL INC Contract Svcs-Pest Control Fitness/Conference-Cmty Ctr Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235709 392 MATTS AUTO SERVICE INC Equipment Repair&Maint Fleet Operating 1009368 386 MENARDS Small Tools Park Shelters 235841 384 INFRATECH Repair&Maint.Supplies Water System Maintenance 235812 384 FISHER SCIENTIFIC Laboratory Chemicals Water Treatment Plant 235766 380 APPLIED ECOLOGICAL SERVICES INC Other Contracted Services Water Treatment Plant 1009331 378 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Den Road Liquor Store 235677 372 EULL'S MANUFACTURING CO INC Repair&Maint.Supplies Storm Drainage 1009369 367 METRO ELEVATOR INC Contract Svcs-Elevator Public Works/Parks 1009293 350 SCHWAB VOLLHABER LUBRATT SERVICE CORO Supplies-HVAC City Hall-CAM 235912 350 STOCKBERGER,JULI Deposits-P&R Refunds Community Center Admin 1009301 349 WM MUELLER AND SONS INC Patching Asphalt Street Maintenance 235669 347 DELEGARD TOOL CO Small Tools Fleet Operating 1009238 345 GREATAMERICA FINANCIAL SVCS Equipment Repair&Maint Customer Service 235798 345 CUB FOODS EDEN PRAIRIE Training Supplies Police 235637 345 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 235695 345 INDOFF INCORPORATED Office Supplies Customer Service 5221 341 CERIDIAN Garnishment Withheld General Fund 1009378 340 PREMIUM WATERS INC Office Supplies Fire 235643 339 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 235723 330 OLSEN COMPANIES Equipment Testing/Cert. Fleet Operating 235729 321 PINNACLE DISTRIBUTING Liquor Product Received Prairie View Liquor Store 1009365 316 LEROY JOB TRUCKING INC Other Contracted Services Animal Control 1009338 316 A TO Z RENTAL CENTER Operating Supplies Elections 235934 315 SCOTT COUNTY SHERIFFS OFFICE Deposits Escrow 235900 313 SHEPARD,MATT AR Utility Water Enterprise Fund 235706 300 LOAD'EM UP TRAILERS RENTAL AND SALES Other Rentals Elections 1009265 298 BOYER TRUCKS Equipment Parts Fleet Operating 235840 297 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 235719 297 NIHCA Other Contracted Services Community Center Admin 235855 285 LANGE&SONS EQUIPMENT TRANSPORT LTD Equipment Repair&Maint Fleet Operating 235685 285 GS DIRECT Operating Supplies Engineering 1009247 284 METROPOLITAN FORD Equipment Parts Fleet Operating 1009314 283 FLEETPRIDE INC Equipment Parts Fleet Operating 1009321 276 MINNESOTA CLAY CO.USA Operating Supplies Arts Center 1009283 274 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating 235919 261 TNC INDUSTRIES INC Equipment Repair&Maint Fire 235837 259 IND SCHOOL DIST 272 Printing Community Center Admin 235838 259 IND SCHOOL DIST 272 Advertising Arts Center 235839 259 IND SCHOOL DIST 272 Printing Fall Harvest 235925 250 VERIZON WIRELESS-LERT B Other Contracted Services Police 1009294 248 SIRCHIE FINGER PRINT LABORATORIES Office Supplies Police 1009316 247 JOHN DEERE LANDSCAPES/LESCO Repair&Maint.Supplies Park Maintenance 1009332 236 STAR EQUIPMENT INC Equipment Repair&Maint Fleet Operating 235915 225 SUBURBAN WILDLIFE CONTROL INC Equipment Repair&Maint Storm Drainage 235741 225 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 1009354 224 FILTRATION SYSTEMS Supplies-HVAC City Hall-CAM 235662 223 COMCAST Wireless Subscription IT Operating 1009232 221 BOUNDLESS NETWORK Operating Supplies Birthday Parties 235923 220 VALLEY ROAD LLC Reimbursement Escrow 1009292 218 SCHARBER&SONS Equipment Parts Fleet Operating Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1009287 217 NUCO2 INC Supplies-Pool Pool Maintenance 235793 214 COMCAST Cable TV Fire 235694 213 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 1009362 208 KIDCREATE STUDIO Instructor Service Arts Center 235745 208 TKO WINES,INC Liquor Product Received Prairie Village Liquor Store 235826 206 HD SUPPLY WATERWORKS LTD Equipment Parts Water System Maintenance 1009249 204 MORROW,JAMES Training Supplies Police 235644 195 ANDERBERG INNOVATIVE PRINT SOLUTIONS INC Printing Police 235760 190 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 235914 187 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 5227 186 GENESIS EMPLOYEE BENEFITS,INC HSA General Fund 235892 186 PRAHA DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 1009372 185 MN SUPPLY Equipment Repair&Maint Fleet Operating 235880 182 OLSEN COMPANIES Operating Supplies Park Maintenance 235870 176 MINNESOTA TROPHIES&GIFTS Operating Supplies Police 235835 175 IAAO Dues&Subscriptions Assessing 235917 172 TALKPOINT TECHNOLOGIES INC Capital Under$25,000 Public Safety Communications 1009324 171 PRINTERS SERVICE INC Contract Svcs-Ice Rink Ice Arena Maintenance 1009304 157 AMERICAN SOLUTIONS FOR BUSINESS Clothing&Uniforms Community Center Admin 235879 155 OLSEN CHAIN&CABLE Equipment Repair&Maint Park Maintenance 235758 155 UNITED STATES POSTAL SERVICE Postage Senior Center Admin 235790 154 COMCAST Cable TV Fire 1009322 154 MPX GROUP,THE Printing Police 235791 152 COMCAST Cable TV Fire 235792 152 COMCAST Cable TV Fire 235645 151 ANDERSON LAKES ANIMAL HOSPITAL Other Contracted Services Animal Control 235638 150 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 235674 150 EDEN PRAIRIE CHAMBER OF COMMERCE Miscellaneous Economic Development 235740 150 STREHL,CHARLES Refunds Environmental Education 235857 150 LARSON.LINNEA Other Revenue Community Center Admin 1009385 150 TEE JAY NORTH INC Contract Svcs-Security City Hall-CAM 1009329 148 SAMS,JOHN Mileage&Parking Assessing 1009251 147 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1009381 147 SPS COMPANIES Repair&Maint.Supplies Park Maintenance 235785 146 CEDAR POINT TOWNHOMES ASSOC AR Utility Water Enterprise Fund 235869 136 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 235666 134 CROWN MARKING INC Office Supplies Police 235747 133 TRANSUNION RISK&ALTERNATIVE DATA Other Contracted Services Police 235913 132 STOIA,JAMIE Refunds Environmental Education 235894 130 PRAIRIE RESTORATIONS INC Other Contracted Services Storm Drainage 1009328 125 RAHIMI,RENEE Tuition Reimbursement/School Fitness Classes 1009245 123 KODATSKY,SAM Mileage&Parking Park Facilities 1009323 123 PARK SUPPLY OF AMERICA INC Supplies-Plumbing Fitness/Conference-Cmty Ctr 235849 121 KOCOUREK,JOAN Clothing&Uniforms Police 235749 117 WAYTEK INC Operating Supplies Park Maintenance 1009284 117 MENARDS Operating Supplies Sewer Liftstation 235770 117 ASPEN MILLS Clothing&Uniforms Fire 235717 115 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating 235861 113 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 235817 113 G&K SERVICES-MPLS INDUSTRIAL Other Contracted Services Park Maintenance Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235868 112 MINNESOTA COUNTY ATTORNEYS ASSN Printing Police 235658 112 BUSWELL,DAVE Mileage&Parking Assessing 235756 110 APA NORTHSTAR CHAPTER Conference/Training Human Resources 235848 110 KENDELL DOORS&HARDWARE INC Other Contracted Services CIP-Leasing Costs 235902 103 SIGNSOURCE Supplies-Fire/Life/Safety City Center Operations 1009297 103 US HEALTH WORKS MEDICAL GRP MN,PC Employment Support Test Organizational Services 235933 102 YRC FREIGHT Supplies-General Bldg Fitness/Conference-Cmty Ctr 235678 102 EVOQUA WATER TECHNOLOGIES LLC Repair&Maint.Supplies Water Treatment Plant 235805 100 DRESSEL,BRIAN Refunds Environmental Education 235851 100 KOPPI,KIP Refunds Environmental Education 235874 100 MYHRE,SCOTT Refunds Environmental Education 1009371 100 MINNESOTA RECREATION&PARK ASSOCIATION Employment Advertising Organizational Services 1009313 100 FICCADENTI,JENNY Canine Supplies Police 1009264 99 BOBBY&STEVE'S AUTO WORLD EDEN PRAIRIE Equipment Repair&Maint Police 1009366 98 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating 1009274 96 FASTSIGNS Operating Supplies Community Center Admin 235718 95 MINVALCO INC Supplies-HVAC Den Road Liquor Store 1009250 93 PROSOURCE SUPPLY Cleaning Supplies Senior Center 1009364 91 LANDS END CORPORATE SALES Clothing&Uniforms Police 1009319 89 LUCAS,MATTHEW Tuition Reimbursement/School Fitness Classes 1009254 87 SEELYE Equipment Parts Water Treatment Plant 1009256 83 SHRED-IT USA MINNEAPOLIS Waste Disposal City Center Operations 1009308 80 CARLSTON,BRANDON Motor Fuels Fleet Operating 235773 80 BARTON SAND&GRAVEL CO Waste Blacktop/Concrete Street Maintenance 235920 78 UNIFORMS UNLIMITED Clothing&Uniforms Police 1009291 78 RIGID HITCH INCORPORATED Equipment Parts Fleet Operating 235648 75 ASPEN MILLS Clothing&Uniforms Reserves 1009343 75 BANK BEER CO Liquor Product Received Prairie View Liquor Store 1009330 73 SEVENICH,WENDY Mileage&Parking Community Center Admin 1009244 71 KALLIGHER,ANDREA Mileage&Parking Community Center Admin 235738 70 ST PAUL,CITY OF Training Supplies Police 1009275 70 FERRELLGAS Equipment Parts Fleet Operating 1009236 64 EXTREME BEVERAGE Liquor Product Received Prairie View Liquor Store 1009255 63 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie View Liquor Store 235927 60 WELSH COMPANIES Other Contracted Services CIP-Leasing Costs 235928 60 WILSON,LORI Deposits Community Center Admin 235782 58 CARLSON,JAYE LYNN AR Utility Water Enterprise Fund 235830 56 HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes Storm Drainage 235730 52 PRAIRIE LAWN AND GARDEN Equipment Repair&Maint Park Maintenance 1009266 52 CAWLEY COMPANY,THE Clothing&Uniforms Den Road Liquor Store 235810 50 FERKINHOFF,DEAN Refunds Environmental Education 235804 45 DELUXE BUSINESS CHECKS&SOLUTIONS Bank and Service Charges Prairie View Liquor Store 1009305 44 BATTERIES PLUS Supplies-Electrical Outdoor Center Facilities 235663 44 CONSTRUCTION MATERIALS INC Repair&Maint.Supplies Storm Drainage 235789 42 CLEAN N PRESS MTKA Other Contracted Services Police 235926 42 WEBER,MARK Deposits-P&R Refunds Community Center Admin 235816 40 FOYT,CONNIE Deposits-P&R Refunds Community Center Admin 235676 38 ELECTION SYSTEMS&SOFTWARE INC Operating Supplies Elections 235687 36 HANSON,RUSS AND JUNE Deposits-P&R Refunds Community Center Admin 235700 35 KENDELL DOORS&HARDWARE INC Supplies-Security Fitness/Conference-Cmty Ctr Check# Amount Supplier/Explanation Account Description Business Unit Explanation 235813 33 FLANAGAN SALES,INC. Equipment Repair&Maint Franlo Park 235774 30 BATHKE,RENAE Deposits Community Center Admin 1009320 30 METROPOLITAN FORD Equipment Parts Fleet Operating 1009231 30 BATTERIES PLUS Repair&Maint.Supplies Water System Maintenance 235712 29 MIDWEST SIGN&SCREEN PRINTING SUPPLY CO Operating Supplies Park Maintenance 235727 29 PETSMART Canine Supplies Police 235797 28 CROWN MARKING INC Clothing&Uniforms Police 235671 27 DODGE OF BURNSVILLE Equipment Repair&Maint Fleet Operating 235896 26 RUSTAD,NYRA Deposits-P&R Refunds Community Center Admin 235754 25 WOMEN IN LEISURE SERVICES Conference/Training Community Center Admin 1009243 23 JOHN DEERE LANDSCAPES/LESCO Repair&Maint.Supplies Park Maintenance 235893 22 PRAIRIE LAWN AND GARDEN Equipment Repair&Maint Park Maintenance 235853 20 KUTZ,KEN AR Utility Water Enterprise Fund 235690 20 HENNEPIN COUNTY TREASURER Licenses&Taxes Police 235731 20 RAMSEY COUNTY Licenses&Taxes Police 235733 20 SCOTT COUNTY Licenses&Taxes Police 235762 20 ALBRECHT,GREG Deposits Community Center Admin 235783 20 CAUDILL,NANCY Deposits Community Center Admin 235832 20 HIPPS,JOANNE Deposits Community Center Admin 235864 20 MCCANNA,JOHN Deposits Community Center Admin 235882 20 OLSON,NICHOLAS Deposits Community Center Admin 235898 20 SCHENK,ERIC Deposits Community Center Admin 235899 20 SHEN,XIAOJAN Deposits Community Center Admin 235903 19 SIR KNIGHT CLEANERS Clothing&Uniforms Fire 1009318 18 KRAEMERS HARDWARE INC Supplies-Security Fire Station#3 1009289 15 PLASTICS INTERNATIONAL Equipment Parts Fleet Operating 1009269 15 CONCRETE CUTTING&CORING INC Operating Supplies Street Maintenance 235871 9 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Creek Woods 235811 8 FISERV INC Bank and Service Charges Water Accounting 235794 2 COMCAST Other Contracted Services Police 4,432,534 Grand Total CITY COUNCIL AGENDA DATE: SECTION: Report of City Manager December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.1. Rick Getschow, Office of the Resolution Certifying the 2015 Property Tax City Manager Levy, Adopting the 2015 Budget, and Consenting and Approving the 2015 HRA Tax Levy Requested Action Move to: • Adopt a resolution certifying the 2015 Property Tax levy to be $33,792,311; and • Approve the 2015 Budget of$44,337,935 as reviewed by the Council; and • Consent and approve the HRA tax levy and budget of$200,000. Synopsis On September 2, 2014, the Eden Prairie City Council adopted a resolution certifying the proposed 2015 City budget and property tax levy. Calculations for the City showed the budget to be $44,337,935 and the certified levy to be $33,792,311 before fiscal disparities distribution. The net tax levy after fiscal disparities distribution of($1,611,314) is $32,180,997. The 2015 proposed budget maintains City services with a budget increase of 2.4% in the general fund and a total budget increase of 1.9%which includes the capital levy and debt service payments. The tax levy is budgeted to increase 2.4% or$752,771. According to state statute, the final levy amount must be certified to the county auditor by December 29, 2014. City Council adoption of the final levy and budget will complete this process. Attachments • Resolution • Budget Summary CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- A RESOLUTION CERTIFYING THE 2015 TAX LEVY AND ADOPTING THE 2015 BUDGET WHEREAS,the City Council has reviewed the budget recommended by the City Manager,listened to public comment, and discussed the proposals and tax levy for the 2015 Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Eden Prairie, County of Hennepin, Minnesota, that the following sums of money be levied upon the taxable property in said City for the following purposes: Taxes to be Levied Against Tax Capacity General Fund $ 31,051,842 Capital Improvements 95,369 Bonds and Interest 2005A Special Assessment Bond 109,000 2008A Equipment Certificates 395,000 2009B Equipment Certificates 75,000 2011B Equipment Certificates 96,100 2012B SouthWest Fire Station 320,000 2014A Tax Abatement Bonds 0 Tax Capacity Levy for Certification 32,142,311 Less Fiscal Disparities Distribution 1,611,314 Net Tax Collectible 30,530,997 Taxes to be Levied Against Market Value 2011C Park Bonds 750,000 2012A Park Bonds 150,000 Market Value Tax Levy for Certification 900,000 Tax Abatement 750,000 Total Net Tax Collectible $ 32,180,997 Funds have been provided for principal and interest payments on all bond issues except as shown above, and no other levies are required(as shown in Exhibit 2). BE IT FURTHER RESOLVED that,with the conclusion of the Proposed Property Tax and Budget Hearing process, the City Council approves the 2015 Budget totaling $44,337,935. BE IT FURTHER RESOLVED that the council consents and approves the 2015 HRA tax levy of $200,000. ADOPTED by the Eden Prairie City Council this 2nd day of December, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY OF EDEN PRAIRIE NOTICE OF ADJUSTMENT TO REQUIRED DEBT LEVIES LEVIED YEAR 2014,COLLECTED YEAR 2015 EXHIBIT 2 Debt levy amounts previously certified maybe adjusted to the amounts shown below due to the availability of other repayment sources. Date of Amount of Required Levy Actual Levy OUTSTANDING DEBT WITH REQUIRED LEVY Issue Issue 2014/2015 2014/2015 G.O.Special Assessment Bonds 2005A 07/01/05 $2,390,000 $106,129 $109,000 G.O.Equipment Bonds 2008A 10/01/08 $3,120,000 $390,421 $395,000 G.O.Equipment Bonds 2009B 07/21/09 $2,455,000 $70,718 $75,000 G.O.Equipment Bonds 2011B 01/01/11 $415,000 $94,605 $96,100 G.O.Park Bonds 2011C 12/01/11 $4,455,000 $781,497 $750,000 G.O.Park Bonds 2012A 03/01/12 $5,110,000 $155,669 $150,000 G.O.Capital Imrpovement Crossover Refunding Bonds 2012B 02/21/12 $3,170,000 $322,252 $320,000 G.O.Tax Abatement Bonds 2014A 06/17/14 $17,155,000 $745,951 $750,000 GRAND TOTAL $ 2,667,242 $2,645,100 City of Eden Prairie 2015 Proposed General Fund Budget December 2nd, 2014 Table of Contents Table of Contents 2 Introduction 3 Budget Process 3 Goals 4 Tax Impact 6 Budget and Tax Levy 8 General Fund Revenue Budget 9 General Fund Expenditure Budget 9 Debt Levy and Tax Abatement ii Capital Levy 14 Housing and Redevelopment Authority 14 Conclusion 14 2 Introduction This document summarizes the City Manager recommended 2015 operating budget and tax levy as of December 2nd, 2014. The City of Eden Prairie prepares a two year budget and 2015 is the second year of the two year budget. Preparing a two year budget provides for improved planning and reduced staff time. For the second year of the two year budget process, the City must follow State guidelines and formally adopt the second year budget and tax levy in 2014 for 2015. Since the last preliminary tax levy and budget were adopted on September 2nd, 2014, the City received final market value and tax capacity information from the County. The change is shown in the table below. 9/2/2014 12/3/2014 Market Value $9 Billion $9.1 Billion Adjusted Net Tax Capacity $92,577,764 $92,812,593 City Tax Rate 33.79% 33.70% This change decreases tax impacts. Also, we used a median value home valued at$334,300 in September whereas the County has a median value home of $339,100. The County calculation included lake homes and we will use this as our median value home to match the County. Budget Process In preparing the 2014/2015 budget during 2013, the budget process started in January of 2013 with the review of the Quality of Life Survey results. The process included the following: 2013 • January— Review Quality of Life survey results • February— Disseminate budget timeline at Council Workshop • March — City Council/staff retreat o Council budget direction • May 21 — City Council Workshop and Meeting o Approve financial policies o Auditor reviews 2012 financial results • July 16 — City Council Workshop o City Manager presents recommended General Fund budget • August— Online budget engagement using City Connect 3 • Sept. 3 — Council adopts a preliminary tax levy and budget • Nov. 19 — City Council Workshop o Utility operations and budget review • Dec. 3 — Public Meeting and Council adopts final tax levy and budget 2014 • March — City Council/staff retreat o Council budget direction • May 20 — City Council Workshop and Meeting o Auditor reviews 2013 financial results • July 14 — City Council Workshop o City Manager presents recommended General Fund budget • Sept. 2 — Council adopts a preliminary tax levy and budget • Dec. 2 — Public Meeting and Council adopts final tax levy and budget The City Council goals for the City that direct the general operations of the City include the following: Goals Eden Prairie as a Premier Place • Develop/maintain signature City events • Reinvigorate current City events • Preserve Eden Prairie's exceptional image internally and externally Operational • Enhance service levels in public safety o Implement point-of-sale inspections program • Preserve all other City service levels o Service levels maintained • Continue to improve Eden Prairie's relative position in fiscal comparisons with comparable cities o Eden Prairie is in the lower half of taxes paid for the median single family valued home when compared to the other MLC cities Organizational • Sustain current levels of employee morale and engagement 4 o The organization continues to implement efficiencies and innovations that motivate employees to continually improve the organization o The budget includes salary changes that are consistent with public and private sector trends • Continual review for service efficiencies and innovations o The budget includes the following efficiencies and innovations: ■ 20-40-15 Initiative Energy Savings ■ New Fire Inspection City Partnerships ■ Joint Purchasing Agreements and Service Delivery Arrangements ■ Grants ■ Online Permitting and Inspection Scheduling ■ Mobile Technology Now in Every City Department ■ Snow Plowing, Road and Weather Information Systems ■ CITY CONNECT ■ EP SEE CLICK FIX Public Outreach and Engagement • Communicate strategies for long-term funding of City services • Online budget engagement with residents 5 Tax Impact The ability to levy and collect taxes is based on property market values, tax capacities and City tax rates. Changes in Market Value, Net Tax Capacity and the City Tax Rate since 2012 are shown below. 2012 2013 2014 2015 Market Value $8.7 Billion $8.5 Billion $8.6 Billion $9.1 Billion Adjusted Net Tax Capadty $88,510,928 $86,172,400 $88,092,563 $92,812,593 City Tax Rate 33.25% 34.40% 34.49% 33.70% For 2015, the median value home in Eden Prairie is valued at $339,100 reflecting an average value increase of 4.8%. In 2014, the median value was $323,600. Commercial properties have an average value decrease of.7%, and apartments a value increase of 5.0%. Below summarizes the City's tax impact for residential, apartment, and commercial properties. Percent Property Type 2013/2014 2014/2015 Difference Change Residential ($339,100) $ 1,128 $ 1,154 $ 26 2.3% Apartment ($5M) $ 21,111 $ 21,561 $ 450 2.1% Commercial ($2M) $ 8,768 $ 8,468 $ (300) (3.4%) Staff has calculated that a $314,000 change in the tax levy will impact the median value home by 1% or $11.00. Below summarizes the total tax impact for residential, apartment, and commercial properties. The total tax impact includes the City, County, school district and other taxing districts. Percent 2013/2014 2014/2015 Difference Change Residential ($339,100) $ 4,522 $ 4,159 $ (363) (8.0%) Apartment ($5M) $ 82,914 $ 76,720 $ (6,194) (7.5%) Commercial ($2M) $ 79,279 $ 74,246 $ (5,033) (6.3%) 6 Below summarizes the total tax impact by taxing authority. Percent Entity 2014 2015 Difference Change Hennepin County $ 1,632 $ 1,611 $ (21) (1.3%) City of Eden Prairie 1,128 1,154 $ 26 2.3% School District 1,419 1,061 $ (358) (25.2%) Metro Spec Tax District 105 100 $ (5) (4.8%) Other Districts 238 233 $ (5) (2.1%) Total $ 4,522 $ 4,159 $ (363) (8.0%) One of the goals of the budget is to continue to improve Eden Prairie's relative position in fiscal comparisons with comparable cities. Eden Prairie is in the lower half of taxes paid for the single value home when compared to the other Minnesota Legislative Commission (MLC) cities as can be seen by the graph below. City Tax 2014 $1,800 - $1,600 - $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 $339,100 value home Source:League of Minnesota Cities The following are the MLC cities: Eden Prairie,Apple Valley, Bloomington, Burnsville, Eagan, Edina, Lakeville, Maple Grove, Minnetonka, Plymouth, Shoreview, and Woodbury. The cities that belong to the commission have similar characteristics including receiving limited revenue from the State and are contributors to the fiscal disparity pool. 7 Budget and Tax Levy Below summarizes the proposed budget and tax levy. The total 2015 budget is proposed to increase $840,650 or 1.9%. The total 2015 tax levy is proposed to increase 2.4%. Budget 2014 2015 Adopted Proposed Di l li rt nc e Pen enl Fund 121.3/2013 12'2'2014 lrum 2014 Change (;eneraI1:und S 40.624.594 41.597.466 S 972.872 2.4% Debt [ticket 2.780.100 2;645;100 (135.000) (4.9%) Capital I nip rovement Plan Levy 92.591 95,389 2.778 3.0% Total City Budget $ 43,497,285 44,337,935 $ 840,650 1.9% Tax Levy 2014 2015 Adopted Proposed Difference Percent Fund 12/3/2013 12/2/2014 from 2014 Change General Fund $ 30,147,420 $ 31,051,842 $ 904,422 3.0% Capital Improvement Fund 92,591 95,369 2,778 3.0% Tax Abatement Levy - 750,000 750,000 0.0% Debt ServiceTax Capacity 1,735,100 995,100 (740,000) (42.6%) Debt Servi ce M arket Value 1,045,000 900,000 (145,000) (13.9%) Sub-total 33,020,111 33,792,311 772,200 2.3% Less Fiscal D i spari ty D i stri buti on (1,591,885) (1,611,314) (19,429) 1.2% Total Levy $ 31,428,226 $ 32,180,997 $ 752,771 2.4% 8 General Fund Revenue Budget Below summarizes the various revenue sources for the General Fund. 2014 2015 Adopted Proposed Revenue 12/3/2013 12/2/2014 Difference Percent Taxes $29,683,842 $30,570,531 $886,689 3.0% Licenses and Permits 3,487,385 3,495,863 $8,478 0.2% Intergovernmental Revenue 1,053,048 1,054,205 $1,157 0.1% Charges for Services 4,637,516 4,810,219 $172,703 3.7% F nes an d Penalties 566,000 577,000 $11,000 1.9% Other Revenue 348,713 354,263 $5,550 1.6% Transfers 550,947 406,610 (144,337) (26.2%) Total $40,327,451 $41,268,691 $941,240 2.3% For 2015 tax revenue and the the tax levy for the General Fund are increasing 3 percent. Licenses and permits is stable between 2014 and 2015. The City increases development revenue 6% every other year. Charges for services increased primarily due to fee increases and expected increased activity at the Community Center. Intergovermental revenue, fines and penalties, and other revenue is stable. Transfers decreased as fewer items were identified as one-time items to be paid with one- time revenue. General Fund Expenditure Budget Expenditures are currently proposed to increase 2.4% in 2015. Below summarizes the 2015 budget by department. 9 2014 2015 Adopted Proposed Department 12/3/2013 12/2/2014 Difference Percent Administration $3,987,409 $3,945,480 ($41,929) (1.1%) Community Development 2,306,859 2,337,768 30,909 1.3% Parks and Recreation 10,095,809 10,417,045 321,236 3.2% Police 12,837,437 13,192,473 355,036 2.8% Fire 5,498,170 5,620,194 122,024 2.2% Public Works 5,738,910 5,924,506 185,596 3.2% Transfers 160,000 160,000 - 0.0% Total $40,624,594 $41,597,466 $972,872 2.4% The 2015 budget maintains service levels. About half of the increase or 1.2% is due to wage and benefit changes. The remainder is related to small changes in many different line items in the budget. Information on the significant wage and benefit changes can be found below. Wages Wages are increasing 2.6 percent in 2015. This includes a 2.25-percent base increase, step increases, and performance pay. When preparing the budget for wages, staff looks at trends within the local private sector labor market and our local government peer group. Our proposed 2.25-percent increase is modest and in line with both private sector and peer city compensation trends. Despite persistent concern about the strength of our economic recovery, the private sector labor market has seen gains between 2 and 3 percent annually since 2010. This is largely due to the continued high demand for skilled workers. The City cannot expect that these highly competitive employees will remain in place if their wages stagnate in our organization,while the overall labor market continues to show modest gains. The City also needs to look at our individual compensation ranges to ensure they are aligned internally with our pay plan and externally with other cities and private sector firms. A Compensation Study was conducted in 2012 to determine how we compare to the private sector as well as our peer public sector cities. The results of this study showed that Eden Prairie wages are aligned with other organizations but we must continue to provide similar increases as the private sector and our peer public sector cities to remain competitive. io PERA The City pays Public Employees Retirement Association (PERA) benefits for all eligible employees. Generally all full-time and part-time employees who earn more than $5,100 a year are PERA eligible. The City currently contributes 7.25 percent of salary for the PERA coordinated plan. This is increasing to 7.50 percent of salary beginning January 1, 2015. This added an additional $22,617 to the 2015 budget. For the police and fire plan, the City contributes 15.3 percent of salary. For 2015, the contribution will increase to 16.2 percent. The increase in the contribution rate is adding an additional $58,904 in 2015 to the General Fund Budget. Health Insurance Health insurance expenditures remain flat for 2015. Health insurance premiums increased 5% in 2015. This increase was offset by a decrease in the onetime initial contribution to employee HRA/HSA accounts and changes in the affordable care act program fees. Debt Levy and Tax Abatement Debt Ratios From 2015, debt payments supported by the tax levy are projected to remain approximately 6 to 7 percent of the General Fund budget. Moody's Investors Service considers tax levies that are 5 to 15 percent of the General Fund budget to be moderate debt burdens on taxpayers. Moody's Investors Service assigned a rating of Aaa to the City of Eden Prairie's bond issue in 2003, the highest rating from Moody's. The bond rating was affirmed in 2014 for the City's outstanding general obligation debt. The City maintained the bond rating in 2014 due to Eden Prairie's substantial and diverse tax base, strong financial operations, and low debt burden. Of the 854 cities in Minnesota, there are only 14 rated Aaa by Moody's Investors Service. Nationally, less than 7 percent of municipalities are rated Aaa by Moody's. In 2014 Standard & Poor's assigned a rating of AAA to the City of Eden Prairie's bonds. This is the highest rating from Standard&Poor's. The rating is attributed to the City's • Very strong economy, • Very strong budgetary flexibility, with budget reserves, • Strong budgetary performance, • Very strong liquidity, ii • Strong management conditions, with policies that are good, and • Strong debt driven mostly by low overall net debt and rapid debt amortization. We expect to maintain our bond rating going forward. For 2015, the total debt and tax abatement levy is decreasing$135,000 or 4.9%. Significant changes include the following: • The 2009 equipment certificates (Police and Fire software upgrade) tax levy is decreasing as these bonds were structured to have decreasing debt payments. • The 2009 Fire Station facility bonds (Fire Station #1) will be paid off in 2014. • The 2012B bonds replace the 2006 SouthWest Fire Station bonds that were refinanced. • The 2003C Open Space bonds were paid off in 2014, and • The 2005/2006 Parks Referendum bonds were refinanced in 2011 and 2012. • The tax abatement levy pays for the 2014 tax abatement bonds 12 Below summarizes the debt and tax abatement levy. Debt Summary 2014 2015 Percent Adopted Proposed Difference Change Debt Levy on Tax Capacity 2005 Special Assessment Bonds $ 109,000 $ 109,000 $ - 0.0% 2006 South W est Fire Station 355,000 - (355,000) (100.0%) 2008 Equipment Certificates 425,000 395,000 (30,000) (7.1%) 2009 Equipment Certificates 550,000 75,000 (475,000) (86.4%) 2009 Fire Station Facility 200,000 - (200,000) (100.0%) 2011 Equipment Certificates 96,100 96,100 - 0.0% 2012B SouthWest Fire Station - 320,000 320,000 0.0% Sub-total 1,735,100 995,100 (740,000) (42.6%) Debt Levy on Market Value 2003C Open Space Bonds 40,000 - (40,000) (100.0%) 2005/2006 Parks Referedum 900,000 - (900,000) (100.0%) 2011C Parks Referendum 40,000 750,000 710,000 1775.0% 2012A Parks Referendum 65,000 150,000 85,000 130.8% Slab-total 1,045,000 900,000 (145,000) (13.9%) Total Debt Levy $2,780,100 $ 1,895,100 $(885,000) (31.8%) 2014 Tax Abatement - 750,000 750,000 0.0% Total $2,780,100 $2,645,100 $(135,000) (4.9%) 13 Capital Levy The City levies a small amount for the Capital Improvement Plan and Maintenance Fund. This levy was increased 3 percent from $92,591 to $95,369 for 2015. These funds along with liquor profit and rental income help to fund many City projects including parks, trails, public safety equipment, etc. Housing and Redevelopment Authority The HRA pays for wages and benefits related to the support of housing in the City. It includes staff time from Housing and Community Services, Community Development, Planning, Economic Development and Fire.Wages and benefits total $191,000. Conclusion This document is intended to provide information on the proposed 2015 City of Eden Prairie budget as of December 2nd, 2014. If you have any questions, please let us know. 14 CITY COUNCIL AGENDA DATE: SECTION: Report of City Manager December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.2. Sue Kotchevar, Office of the Resolution Approving the 2015 to 2024 City Manager/Finance Capital Improvement Plan Requested Action Move to: • Adopt Resolution approving the 2015 to 2024 Capital Improvement Plan Synopsis The City plans for capital maintenance and improvements by preparing a capital improvement plan (CIP). The CIP represents a framework for planning the preservation and expansion of capital including equipment, facilities, and infrastructure. It sets forth the estimated schedule, timing, and details of specific improvements by year, together with the estimated cost, the need for the improvement, and sources of revenue to pay for the improvement. It is a good management practice to prepare and adopt a capital improvement plan. It is a working plan and as circumstances warrant actual spending will differ throughout the period. All projects over $20,000 are brought back to the City Council at the time of execution for final review and approval. Attachment • Resolution • 2015 to 2024 Draft CIP Document CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- A RESOLUTION ADOPTING THE 2015 TO 2024 CAPITAL IMPROVEMENT PLAN WHEREAS, during the course of the preparation and review of the 2015 to 2024 Capital Improvement Plan(the CIP)the City Council (the Council) of the City of Eden Prairie, Minnesota(the City) has considered, for each capital improvement and for the CIP overall: the condition of the City's existing infrastructure, including the projected need for repair or replacement; the likely demand for the improvement; the estimated cost of the improvement; the available public resources; the level of overlapping debt in the City; the relative benefits and costs of alternative uses of the funds; operating costs of the proposed improvements; and alternatives for providing services most efficiently through shared facilities with other cities or local government units; and WHEREAS, the CIP covers at least a ten-year period beginning with the date of its adoption; sets forth the estimated schedule, timing, and details of specific capital improvements by year, together with the estimated cost, the need for the improvement, and sources of revenue to pay for the improvement; and WHEREAS, it is in the best interests of the City to approve the CIP. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,that the City Council hereby approves the 2015 to 2024 Capital Improvement Plan. ADOPTED by the City Council of the City of Eden Prairie this 2nd day of December 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY OF EDEN PRAIRIE Capital Improvement Plan - Draft 2015 to 2024 December 2nd, 2014 .00-„rlt 11 1:till I hi �-r r A • PC Y -w T>. City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents CAPITAL IMPROVEMENT PLAN &REPORTS Capital Improvement Plan Summary 8 Department Summary Report 13 Funding Source Summary Report 14 Projects by Department Report 15 Projects by Category Report 22 Projects by Source Report 32 Projects &Funding Sources by Department (2015-2019) 44 Projects &Funding Sources by Department (2020-2024) 52 PROJECT DETAILS BY DEPARTMENT Communications 19901 Council Chambers Improvements and Maintenance 57 Community Development 13801 Entry Monument/Signs 58 13803 Redevelopment to Affordable 59 14801 Business Incubator 60 14802 St. Johns Wood 61 14804 TOD Affordable 62 15802 Housing Rehab and First Time Home Buyer (FTHB) 63 16806 Pres Homes &Prairie Center Drive Streetscape 64 16807 Prairie Center Drive Bridge Improvements 65 17801 City West Southwest Light Rail Transit (SWLRT) 66 17802 Golden Triangle Southwest Light Rail Transit 67 17803 Town Center Southwest Light Rail Transit 68 17804 Southwest Station Improvements 69 17805 Mitchell Station Improvements 70 20802 N-S Road in Town Center Phase II 71 Engineering 02-5583 Preserve Blvd (Westwind to ALP) inc. ALP Intersect 72 04-5632 Pioneer Trail (City Street) (CSAH 1 to CSAH 1) 73 06-5681 Dell Road [Crestwood Terrace to FCDr (CSAH 61)] 74 09-5744 Beach Road Water Main 75 2 City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents 11-5800 South Shady Oak Rd (TH 212 Interchange) 76 12-5818 CSAH 61 (Charlson Rd. to Carver County) 77 13-5844 Eden Prairie Road Connection to FCD 78 52-150 Medcom Boulevard (East to Franlo Road) 79 94-5366 TH 101 (Pleasant View Rd. to TH 5) 80 94-5370 Birch Island Road 81 95-5394 Riley Lake Road (Riley Creek to Chanhassen) 82 99-5488 Flying Cloud Dr. (Shady Oak Rd to Washington Ave) 83 PE-8009 Prairie Center Dr. / Preserve Blvd. Intersection 84 PE-8011 Valley View Road/Topview Road Intersection 85 PE-8013 Anderson Lakes Pkwy(Amsden Way to Franlo Rd) 86 PE-8024 W. 78th Street (Prairie Ctr Dr to Washington Ave) 87 PE-8027 Prairie Center Drive/Franlo Road Signal 88 PE-8042 Valley View Rd/ Shady Oak Rd Traffic Signal 89 PE-8043 West 70th St. Extension 90 PE-8048 Technology Dr Improvements (West of FCDr) 91 PE-8083 Duck Lake Trail (Dell Rd to CR 4) 92 PE-8084 Duck Lake Road (Duck Lk Trl to S. Shore Ln) 93 PE-8100 Creek Knoll Road 94 PE-8103 Misc Improvements 95 PE-8105 Valley View/TH 169 Interchange 96 PE-8113 West 62nd Street (UHG) 97 PE-8114 Willow Creek Road 98 PE-8115 West 70th St- East Segment 99 PE-8116 Flying Cloud Drive MCA Improvements 100 PE-8121 LRT Project Improvements 101 PE-8123 Singletree Lane Streetscape/Water Quality 102 PE-8052 W. 78th Street/Den Rd. Intersection 103 PE-8075 N-S Road in Town Center (Technology to Singletree) 104 Facilities 05201 Building Restoration 105 10213 Police Garage Roof 107 11229 Direct Exhaust System at 4 Fire Stations 108 12228 Replace Rink 2 Roof 109 13201 Mill and Overlay West Lot Fire 1 110 13224 New Floor for Ice Rink 2 111 13226 Astro Turf for Rink 3 112 13227 Cooling System for Dry Floor Events in Rink 3 113 3 City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents 13231 Den Road Replace Roof 114 14201 Generator for Fire 2 115 14202 Recarpet Main Lobby City Center 116 14204 Replace Ceramic Tile in Lobby Restrooms City Ctr 117 14205 Build Offices in Police 118 15201 Generator for Fire 3 119 15202 Recarpet Lower Atrium and Heritage Rooms City Cent 120 15203 Replace Ceramic in City Hall Restrooms 121 15204 Replace Fire Station 2 Roof 122 15205 Replace Building Electrical Switchgear 123 16201 Replace East Cooling Tower City Center 124 16202 Sleeping Quarters for Station 2 Duty Crew 125 16203 Sleeping Quarters for Station 3 Duty Crew 126 16204 Sleeping Quarters for Station 4 Duty Crew 127 17201 Replace West Cooing Tower City Center 128 17202 Recarpet Staff Areas City Center 129 17203 Replace MUA &Exhaust for Rink 1 130 18201 Replace MUA &Exhaust for Rink 2 131 18202 Replace MUA &Exhaust in Rink 2 Teamrooms 132 19201 Replace Boiler City Center 133 19202 New Roof at Fire 1 134 20201 Replace Second Boiler 135 22201 New Roof at Senior Center 136 22202 Replace 2 Rooftop AHU at Senior Center 137 8283 City Center Heat Pump Replacement 138 9229 New Chiller for City Center 139 Fire 13600 Tower/Microwave 140 14600 Cameras 141 15600 E-ONE 78' Ladder Truck 142 17600 Card Access 143 17602 Dispatch Consoles and Logging 144 17603 Replace and Upgrade Analog Phone Loggers 145 20601 Radio Replacement 146 24600 Engine 21,31 &32 147 4 City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents Information Technology 06300 Internal/External Network- IT 148 06301 Document Imaging- Citywide 149 06303 Fiber to LOGIS and Remote Sites 150 10305 Police Mobile Computer System Replacement 151 14304 Phone System Upgrade 152 15305 GIS Data Collection Project 153 Parks and Recreation 06121 Riley Creek Trail- Phase I &II 154 09103 PCP - Phase V - Full Access Entry Road 155 09105 Riley Creek Trail- Phase III 156 10106 Miller Park Athletic Field Improvements 157 10107 Staring Lake Playground Replacement 158 10108 Miller Park Baseball Stadium Seating 159 11101 Cedar Hills Park Development 160 11103 Staring Lake Park Shelter Expansion 161 11188 Play Equipment Replacement 162 11199 Parks Parking Lot Maintenance 163 12104 Cedar Hills Park Development- Phase II 164 12105 Lower Purgatory Creek Trail- Phase III 165 12107 MN River Vista 166 13102 Miller Park Shelter 167 13103 Pheasant Woods Park Renovation 168 14101 Forest Hills Park Tennis Court Renovation 169 14102 Park Trail Maintenance 170 15102 Round Lake Park- Phase II 172 15103 Skid Steer Loader 173 16101 Riley Lake Park Renovation 174 17101 Preserve Park Hockey Rink Replacement 175 17102 Hidden Ponds Park Irrigation 176 18101 Miller Park Hockey Rink Replacement 177 18102 Flying Cloud Fields- Regrading 178 20102 Auxiliary Picnic Shelters 179 20103 Storage Building- Staring Lake Park Amphitheatre 180 5081 New Trails and Sidewalk Construction 181 5 City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents Police 06500 Additional Police Squads 182 15500 Department Issued Phones 183 16500 Mobile Command Center Remodel 184 Public Works 00-5519 Cold Storage Building 185 06803 Front End Loader and Snow Blower Attachement 186 06804 Single Axel Dump Truck and Plow Equipment 187 5091 Pavement Management Program 188 Storm Drainage Utility 167100 Annual Sewer System Reinvestment 189 167130 Annual Lift Station Rehabilitation 190 02-5581 Round Lake Water Quality Improvements 191 03-5589 Riley/ Rice Marsh Lake Water Quality Improvements 192 06-5679 Mitchell Lake Water Quality Improvements 193 08-5717 Riley Creek Bank Stabilization 194 08-5718 Staring Lake Water Quality Improvements 195 08-5734 Duck Lake Water Quality Improvements 196 08-5737 Red Rock Lake Water Quality Improvements 197 10-5770 Minnesota River Bank Stabilization 198 10-5773 Purgatory Creek Bank Stabilization 199 10-5813 Town Center Water Quality Improvements 200 12-5873 Eden Lake/Mall Area Water Quality Improvements 201 Water Utility 13-5843 Total Maximum Daily Load/Demonstration Projects 202 13-5843a Street Sweeper Replacement 203 13-5843b Storm Water Quality Improvement Projects 204 13-5843c Facility&Operations Improvement Projects 205 13-5843d Road Drainage Improvements 206 13-5847 Riverview Road Culvert Repair 207 PE-8117 I &I Drain Tile Projects 208 13703 Zeroscape Landscaping Exhibit (Well 11) 209 147080 Parks Smart Irrigation Control Upgrade 210 157010 Well Electrical&Controls Upgrade (Well No.6) 211 15703 Water Main, 625 ft,Dell Rd at Crestwood/Overland 212 157060 Fixed Network Automatic Meter Reading System 213 6 City of Eden Prairie 2015-2024 Capital Improvement Plan Table of Contents 157080 Park Irrigation Conservation Project 214 167011 Well No. 17 Construction 215 167012 Well No. 17 Well Collector Main 216 167030 Water Tower Recoating (Market Center) 217 167031 Ground Storage Reservoir (GSR) &Pump Station 218 177010 Well Electrical&Controls Upgrade (Well No. 12) 219 187010 Well Electrical&Controls Upgrade (Well No. 13) 220 187011 Well No. 18 Drilling 221 187012 Well No. 18 Facilities- Well House, Collector Main 222 187030 Water Tower Recoating (Dell Road- Hidden Ponds) 223 197010 Well Electrical&Controls Upgrade (Well No.11) 224 197022 High Service Pump Room Upgrade 225 207010 Well Electrical&Controls Upgrade (Well No. 10) 226 217011 Well No. 19 Drilling 227 217013 Well No. 19 Facilities- Well House, Collector Main 228 237010 Well No. 20 Drilling 229 237011 Well No. 20 Facilities- Well House, Collector Main 230 237020 Chlorine Feed System Replacement 231 237021 East Side Retaining Wall Reconstruction 232 237022 West Side Retaining Wall Reconstruction 233 237023 WTP Garage Expansion Phase I 234 247021 Heating&Cooling System Replacement 235 City of Eden Prairie Capital Improvement Plan Summary 2015 to 2024 Introduction The City plans for capital maintenance and improvements by preparing a capital improvement plan (CIP). The CIP represents a framework for planning the preservation and expansion of capital including equipment, facilities, and infrastructure. It sets forth the estimated schedule, timing, and details of specific improvements by year, together with the estimated cost, the need for the improvement, and sources of revenue to pay for the improvement. The City Council considered the following when preparing the CIP for each project and for the overall plan: • the condition of the City's infrastructure including the projected need for repair or replacement • the likely demand for the improvement • the estimated cost of the improvement • the available public resources • the level of overlapping debt in the City • the relative benefits and costs of alternative uses of the funds • operating cost of the proposed improvement • alternatives for providing services most efficiently through shared facilities with other cities or local government units Capital Improvements Definition A Capital improvement is a major expenditure of City funds. For the CIP, the City defines a capital improvement where the cost of a single project or piece of equipment is over $25,000. Capital Policies The following debt and capital policies have been established to guide policy decisions regarding capital improvement planning. • The City will confine long-term borrowing to capital improvements or projects that cannot be financed from current revenues. Where the issuance of long-term debt is required, it will pay back the bonds within a period not to exceed the expected useful life of the project. • The City will maintain a sound relationship with all bond rating agencies and will keep them informed about current capital projects. 8 • The City will maintain a ten-year Capital Improvement Plan for all projects over $25,000 and will update the plan every two years. • Liquor profits are a dedicated funding source of the Capital Improvement Program Process The City updates the Capital Improvement plan (CIP) every two years. Each department documents and prioritizes requested projects. The City Manager makes the final recommendation to the City Council on which projects to include and fund in the CIP. The City Council receives input from various sources when making final decisions on the CIP including citizen input through a biannual citizen survey and other public and private meetings and contacts. The Council receives input on projects from the City's various commissions including the Planning Commission, Heritage Preservation Commission, Human Rights & Diversity Commission, Arts & Culture Commission, Parks, Recreation & Natural Resources Commission, Conservation Commission, and the Flying Cloud Airport Advisory Commission. Project Summary The Capital Improvement Plan is comprised of twelve departments: Communication, Community Development, Engineering, Facilities, Fire, Information Technology, Parks and Recreation, Police, Public Works, Sewer Utility, Storm Water Utility, and Water Utility. Below summarizes total project amounts by department: Communication $ 320,000 Community Development 13,873,300 Engineering 150,150,000 Facilities 5,280,000 Fire 6,600,000 Information Technology 1,333,000 Parks and Recreation 19,970,000 Police 142,500 Public Works 28,299,000 Sewer Utility 5,117,463 Storm Water Utility 11,590,000 Water Utility 24,406,500 Total $267,081,763 Communication's one project is for upgrades to the Council Chambers audio system. The upgrades will be paid from PEG (Public, Educational and Governmental) fees. The cable 9 company, Comcast, submits a subscriber fee per month to the City in support of PEG (Public, Educational and Governmental) capital projects. It is a requirement of the City's agreement with Comcast that these fees support capital costs in the communication area. Community Development projects support the housing, economic development and transportation needs of the City. The 14 projects include Presbyterian Homes and Prairie Center Drive Streetscape ($4,248,300), N-S Road for Town Center Phase II ($2,900,000) and Housing Rehab and First Time Home Buyer Program ($2,000,000). Funding for Community Development Projects comes from a variety of sources including the economic development fund, tax increment financing, community development block grants, and special service districts. Engineering includes 33 different projects ranging from $100,000 for Technology Drive Improvements to $48,190,000 for CSAH 61 (Charlson Road to Carver County). Funding for engineering projects includes special assessments, the County,the State, Municipal State Aid, the capital maintenance and reinvestment fund, other cities, the pavement management fund, and the utility funds. Facilities include improvements and repairs and maintenance of the City's 31 buildings. Facilities is an internal service fund so funding for the facilities projects are generated thru a user fee charged to the general and enterprise funds. Below summarizes the proposed spending percentages by location for the ten year period. 2.8%�2.5% 1.4% I ■City Center 4.6% •Buiding Restorations 6.4% •Community Center 1111111111111 39a ::::::: 11.5% •Fire Station#1 •Fire Station#3 •Den Road Building 23.3% Fire Station#4 City Center projects include $750,000 for heat pump replacement and$250,000 to build offices in the Police Department. 10 Building restoration includes the cost to replace failed caulk, tuck-point failed mortar joints, window glazing repair, expansion joint repair and concrete repairs on all City buildings. The City invests about$123,000 a year for these items. Community Center projects include the replacement of make up air and exhaust system for rink #1, rink #2, and the rink #2 team rooms. Also, astro turf and a cooling system for rink #3 are planned for dry floor events in the summer. Fire Station#2 includes roof replacement, a generator, and sleeping quarters for the duty crew. Senior Center improvements include a new roof and replacement of two rooftop air handling units. First Station#1 includes a new roof and mill overlay of the parking lot. Fire Station#3 includes a generator and sleeping quarter for the duty crew. The Den Road Building (Eden Prairie Liquor) is for a new roof. Fire Station#4 is for sleeping quarters for the duty crew. Fire projects include $3,250,000 for radio replacements and $2,100,000 to replace Engines 21, 31, and 32 Information Technology projects include the maintenance of the City's internal and external network infrastructure,replacement of the Police mobile computer system, and fiber updates and implementation. Technology is an internal service fund so funding for these projects is generated thru a user fee charged to the general and enterprise funds. Parks and Recreation addresses the recreational needs of the community, such as new parks, park improvements, and park maintenance. Significant parks projects are shown in the graph below. 4.3% ■Other ■Trail Maintenance 5.0% 5.1% ■New Trails and Sidewalk Construction 5.3% •Parks Parking Lot Maintenance ■Round Lake Park Phase II •Starring Lake Playground Replacment ■Play Equipment Replacement ■Flying Cloud Fields Regrading 16.2% ■Riley Lake Park Renovation 11 Park and Recreation Projects are funded from the following sources: Anticipated Donation $ 200,000 Capital Maintenance&Reinvestment Fund 15,460,000 Park Improvement Fund 4,310,000 $ 19,970,000 Public Works primarily consist of the pavement management program. The pavement management program provides ongoing maintenance of approximately 230 miles of City streets. Utilizing a City wide evaluation system, the current Pavement Condition Index (PCI) is 79. The City's goal is to maintain an average PCI of 60 with a funding target of 80. This ensures that the City preserves a major infrastructure investment and provides an expected level of service to the community. This requires an investment of approximately $2,500,000 to $4,500,000 annually. $420,000 is from the annual Street Division operating budget in the General Fund and the remainder is from the Pavement Management Fund. A franchise fee was implemented in 2012 as a funding source for the Pavement Management Fund. Sewer Utility includes approximately$600,000 annually for reinvestment in the Sewer system. Storm Water Utility includes $11,590,000 for Storm projects over the ten year periods. Projects include $60,000 for Riley Lake water quality improvements to $925,000 for Town Center water quality improvements. Water Utility includes $24,406,500 over the ten years. Large projects include $4,700,000 for a fixed network automatic reading system, $7,000,000 for ground storage reservoir, $2,305,000 for water tower repainting, $1,500,000 for Well No 17 construction, $1,500,000 for Well No 18 construction, $2,025,000 for high service pump room upgrade, $1,500,000 for Well No. 19 construction, and$1,500,000 Well No. 20 construction. Conclusion The CIP is an important tool to maintain and provide consistent investment in City equipment, facilities, and infrastructure. Assets are not allowed to deteriorate beyond repair and appropriate repair and replacement are scheduled. 12 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2024 DEPARTMENT SUMMARY Department 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Communication 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Community Development 660,000 4,863,300 3,500,000 450,000 250,000 3,150,000 250,000 250,000 250,000 250,000 13,873,300 Engineering 16,790,000 32,590,000 35,200,000 6,705,000 8,015,000 3,500,000 30,100,000 5,550,000 5,350,000 6,350,000 150,150,000 Facilities 753,000 483,000 978,000 643,000 553,000 578,000 358,000 538,000 198,000 198,000 5,280,000 Fire 1,200,000 635,000 700,000 390,000 275,000 250,000 275,000 250,000 275,000 2,350,000 6,600,000 Information Technology 210,000 50,000 173,000 540,000 120,000 25,000 165,000 50,000 1,333,000 Parks and Recreation 2,770,000 4,295,000 1,990,000 1,860,000 1,455,000 2,700,000 1,140,000 1,380,000 1,110,000 1,270,000 19,970,000 Police 37,500 70,000 35,000 142,500 Public Works 2,324,000 2,975,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 28,299,000 Sewer Utility 560,040 562,121 564,243 566,408 568,616 570,869 573,166 576,000 576,000 5,117,463 Storm Water Utility 715,000 875,000 850,000 1,260,000 935,000 1,485,000 1,575,000 1,230,000 1,525,000 1,140,000 11,590,000 Water Utility 457,000 8,860,500 5,523,500 3,027,500 2,050,000 654,000 1,500,000 1,534,000 800,000 24,406,500 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 267,081,763 13 Friday,November 14,2014 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2024 FUNDING SOURCE SUMMARY Source 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Anticipated Donation 200,000 200,000 Assessment 2,000,000 5,300,000 1,700,000 2,555,000 1,100,000 500,000 400,000 1,500,000 15,055,000 Capital Maintenance&Reinvestment Fund 2,671,500 5,170,000 3,390,000 2,885,000 2,895,000 1,900,000 1,415,000 2,030,000 1,385,000 1,270,000 25,011,500 CDBG 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 1,750,000 County 5,000,000 250,000 6,000,000 1,000,000 12,250,000 Debt-Capital Equipment Bonds 2,100,000 2,100,000 Debt Utility Revenue Bonds-Water 5,000,000 3,000,000 2,750,000 1,500,000 800,000 13,050,000 Economic Development Fund 310,000 540,000 2,425,000 450,000 150,000 3,875,000 Facilities Internal Service Fund 620,000 480,000 975,000 640,000 550,000 575,000 355,000 535,000 195,000 195,000 5,120,000 Grant 848,300 848,300 GTA-Funding Under Review 5,000,000 800,000 5,800,000 IT Internal Service Fund 210,000 50,000 173,000 540,000 120,000 25,000 165,000 50,000 1,333,000 Liquor Building Fund 133,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 160,000 MnDOT 3,500,000 23,700,000 23,700,000 750,000 11,000,000 62,650,000 MSA 3,250,000 2,850,000 4,900,000 800,000 1,000,000 2,500,000 1,300,000 1,500,000 4,250,000 2,350,000 24,700,000 Other City 6,500,000 6,500,000 Park Improvement Fund 1,160,000 550,000 300,000 950,000 850,000 250,000 250,000 4,310,000 Pavement Management Fund 2,000,000 2,000,000 2,000,000 2,500,000 4,300,000 3,000,000 3,000,000 3,300,000 4,500,000 5,400,000 32,000,000 PEG Fund 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Sale of Equipment 500,000 500,000 Special Service District 1,600,000 525,000 2,125,000 TIF Housing 175,000 175,000 1,175,000 175,000 75,000 75,000 75,000 75,000 75,000 75,000 2,150,000 TIF Housing New 1,400,000 1,400,000 TIF Pooled Redeveloment 2,000,000 125,000 2,900,000 5,025,000 Transportation Fund 100,000 100,000 1,800,000 850,000 100,000 100,000 100,000 550,000 100,000 100,000 3,900,000 Utility Fund-Sewer 140,000 745,040 612,121 664,243 1,116,408 593,616 570,869 598,166 576,000 651,000 6,267,463 Utility Fund-Storm Water 665,000 1,060,000 1,525,000 1,710,000 1,685,000 1,660,000 1,775,000 1,555,000 1,525,000 1,465,000 14,625,000 Utility Fund-Water 1,307,000 4,135,500 3,098,500 327,500 2,700,000 854,000 1,534,000 100,000 14,056,500 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 267,081,763 14 Friday,November 14,2014 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2024 PROJECTS BY DEPARTMENT Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Communication 1 Council Chambers Improvements and 19901 1 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320.000 Maintenance Communication Total 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Community Development Entry Monument/Signs 13801 n/a 210,000 140,000 100,000 450,000 Rehab to Affordable 13803 1 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Collaborative/Co-location Work Space 14801 n/a 100,000 100,000 St.Johns Wood 14802 1 100,000 100,000 100,000 100,000 400,000 Transit Oriented Development(TOD) 14804 n/a 1,000,000 1,000,000 Affordable Housing Rehab and First Time Home 15802 1 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 Buyer(FTHB) Pres Homes&Prairie Center Drive 16806 n/a 4,248,300 4,248,300 Streetscape Prairie Center Drive Bridge Improvements 16807 1 125,000 125,000 City West Southwest Light Rail Transit 17801 n/a 400,000 400,000 (SWLRT) Golden Triangle Southwest Light Rail 17802 n/a 450,000 450,000 Transit Town Center Southwest Light Rail Transit 17803 n/a 500,000 500,000 Southwest Station Improvements 17804 n/a 450,000 450,000 Mitchell Station Improvements 17805 n/a 350,000 350,000 N-S Road in Town Center Phase II 20802 n/a 2,900,000 2,900,000 Community Development Total 660,000 4,863,300 3,500,000 450,000 250,000 3,150,000 250,000 250,000 250,000 250,000 13,873,300 Engineering Preserve Blvd(Westwind to ALP)and 02-5583 2 3,000,000 3,000,000 ALP Intersect 15 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Pioneer Trail(City Street)(CSAH 1 to 04-5632 1 700,000 700,000 CSAH 1) Dell Road[Crestwood Terrace to FCD 06-5681 2 3,400,000 3,400,000 (CSAH 61)] Beach Road Water Main 09-5744 n/a 750,000 750,000 South Shady Oak Rd(TH 212 11-5800 n/a 16,690,000 5,000,000 21,690,000 Interchange) CSAH 61(Charlson Rd.to Carver 12-5818 2 24,490,000 23,700,000 48,190,000 County) Eden Prairie Road Connection to FCD 13-5844 n/a 3,000,000 3,000,000 Medcom Boulevard(Extention to Franlo 52-150 n/a 750,000 750,000 Road) TH 101(Pleasant View Rd.to TH 5) 94-5366 2 15,000,000 15,000,000 Birch Island Road 94-5370 2 1,000,000 1,000,000 Riley Lake Road(Riley Creek to 95-5394 1 750,000 750,000 Chanhassen) Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 3,750,000 3,750,000 Washington Ave) Prairie Center Dr./Preserve Blvd. PE-8009 1 1,900,000 1,900,000 Intersection Valley View Road/Topview Road PE-8011 2 150,000 150,000 Intersection Anderson Lakes Pkwy(Amsden Way to PE-8013 1 2,500,000 2,500,000 Franlo Rd) W.78th Street(Prairie Ctr Dr to PE-8024 2 2,800,000 2,800,000 Washington Ave) Prairie Center Drive/Franlo Road Signal PE-8027 2 600,000 600,000 Valley View Rd/Shady Oak Rd Traffic PE-8042 1 800,000 800,000 Signal West 70th St.Extension PE-8043 1 2,200,000 2,200,000 Technology Dr Improvements(west of PE-8048 1 100,000 100,000 FCDr) Duck Lake Trail(Dell Rd to CR 4) PE-8083 2 4,650,000 4,650,000 Duck Lake Road(Duck Lk Trl to S.Shore PE-8084 2 1,350,000 1,350,000 Ln) Creek Knoll Road PE-8100 2 900,000 900,000 Operational and Maintenance PE-8103 1 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Improvements Valley View/TH 169 Interchange PE-8105 2 15,000,000 15,000,000 West 62nd Street(UHG) PE-8113 n/a 1,870,000 1,870,000 Willow Creek Road PE-8114 n/a 2,700,000 2,700,000 West 70th St-East Segment PE-8115 n/a 1,100,000 1,100,000 Flying Cloud Drive MCA Improvements PE-8116 n/a 2,000,000 2,000,000 LRT Project Improvements PE-8121 n/a 1,000,000 750,000 1,750,000 16 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Singletree Lane Streetscape/Water PE-8123 2 885,000 615,000 1,500,000 Quality W.78th Street/Den Rd.Intersection PE-MCA 8052 2 600,000 600,000 N-S Road in TownCenter(Singletree to PE-MCA 8075 n/a 1,600,000 1,100,000 2,700,000 LRT Station) Engineering Total 16,790,000 32,590,000 35,200,000 6,705,000 8,015,000 3,500,000 30,100,000 5,550,000 5,350,000 6,350,000 150,150,000 Facilities Building Restoration 05201 1 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 Police Garage Roof 10213 1 50,000 50,000 Mill and Overlay West Lot Fire 1 13201 1 65,000 65,000 Astro Turf for Rink 3 13226 n/a 80,000 80,000 Cooling System for Dry Floor Events in 13227 n/a 80,000 80,000 Rink 3 Den Road Replace Roof 13231 1 130,000 130,000 Generator for Fire 2 14201 n/a 75,000 75,000 Recarpet Main Lobby City Center 14202 1 95,000 95,000 Replace Ceramic Tile in Lobby 14204 1 25,000 25,000 Restrooms City Ctr Build Offices in Police 14205 n/a 250,000 250,000 Generator for Fire 3 15201 n/a 75,000 75,000 RecarpetLowerAtrium and Heritage 15202 1 95,000 95,000 Rooms City Cent Replace Ceramic in City Hall Restrooms 15203 1 40,000 40,000 Replace Fire Station 2 Roof 15204 1 255,000 255,000 Replace Building Electrical Switchgear 15205 2 80,000 80,000 Replace East Cooling Tower City Center 16201 1 95,000 95,000 Sleeping Quarters for Station 2 Duty Crew 16202 n/a 75,000 75,000 Sleeping Quarters for Station 3 Duty Crew 16203 n/a 75,000 75,000 Sleeping Quarters for Station 4 Duty Crew 16204 n/a 75,000 75,000 Replace West Cooling Tower City Center 17201 1 95,000 95,000 Recarpet Staff Areas City Center 17202 1 180,000 180,000 Replace MUA&Exhaust for Rink 1 17203 2 125,000 125,000 Replace MUA&Exhaust for Rink 2 18201 2 130,000 130,000 Replace MUA&Exhaust in Rink 2 18202 2 110,000 110,000 Teamrooms Replace Boiler City Center 19201 1 125,000 125,000 New Roof at Fire 1 19202 1 180,000 180,000 Replace second Boiler 20201 1 125,000 125,000 New Roof at Senior Center 22201 1 280,000 280,000 Replace 2 Rooftop AHU at Senior Center 22202 2 60,000 60,000 17 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total City Center Heat Pump Replacement 8283 1 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 New Chiller for City Center 9229 1 175,000 175,000 Facilities Total 753,000 483,000 978,000 643,000 553,000 578,000 358,000 538,000 198,000 198,000 5,280,000 Fire Tower/Microwave 13600 n/a 90,000 90,000 Security Cameras 14600 n/a 35,000 50,000 25,000 25,000 25,000 160,000 E-ONE 78'ladder truck 15600 n/a 700,000 700,000 Card Access 17600 n/a 150,000 150,000 Dispatch Consoles and Logging 17602 n/a 50,000 50,000 100,000 Replace and upgrade analog pnone 17603 n/a 50,000 50,000 loggers Radio Replacement 20601 1 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Engine 21,31&32 24600 n/a 2,100,000 2,100,000 Fire Total 1,200,000 635,000 700,000 390,000 275,000 250,000 275,000 250,000 275,000 2,350,000 6,600,000 Information Technology Internal/External Network-IT 06300 1 72,000 120,000 325,000 120,000 25,000 662,000 Document Imaging-Citywide 06301 n/a 25,000 25,000 50,000 Fiber Implementation 06303 n/a 55,000 50,000 105,000 Police Mobile Computer System 10305 1 165,000 165,000 330,000 Replacement Phone System Upgrade 14304 1 30,000 50,000 50,000 130,000 GIS Data Collection Project 15305 n/a 28,000 28,000 56,000 Information Technology Total 210,000 50,000 173,000 540,000 120,000 25,000 165,000 50,000 1,333,000 Parks and Recreation 1 Riley Creek Trail-Phase I&II 06121 1 130,000 130,000 PCP-Phase V-Full Access Entry Road 09103 n/a 200,000 200,000 Riley Creek Trail-Phase III 09105 n/a 70,000 70,000 Miller Park Athletic Field Improvements 10106 n/a 280,000 280,000 560,000 Staring Lake Playground Replacement 10107 1 50,000 1,000,000 1,050,000 Miller Park Baseball Stadium Seating 10108 n/a 250,000 250,000 Cedar Hills Park Development 11101 n/a 850,000 850,000 Staring Lake Park Shelter Reconstruction 11103 n/a 800,000 800,000 Play Equipment Replacement 11188 1 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Parks Parking Lot Maintenance 11199 1 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Cedar Hills Park Development-Phase II 12104 n/a 260,000 260,000 18 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Lower Purgatory Creek Trail-Phase III 12105 n/a 160,000 160,000 MN River Vista 12107 n/a 30,000 200,000 230,000 Miller Park Shelter 13102 n/a 600,000 600,000 Pheasant Woods Park Renovation 13103 n/a 150,000 150,000 Forest Hills Park Tennis Court Renovation 14101 1 150,000 150,000 Trail Maintenance 14102 1 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Round Lake Park-Phase II 15102 n/a 50,000 1,800,000 1,850,000 Skid Steer Loader 15103 n/a 50,000 50,000 Riley Lake Park Renovation 16101 n/a 50,000 800,000 850,000 Preserve Park Hockey Rink Replacement 17101 1 40,000 40,000 Hidden Ponds Park Irrigation 17102 n/a 100,000 100,000 Miller Park Hockey Rink Replacement 18101 1 60,000 60,000 Flying Cloud Fields-Regrading 18102 n/a 250,000 250,000 250,000 250,000 1,000,000 Auxiliary Picnic Shelters 20102 n/a 125,000 125,000 Storage Building-Staring Lake Park 20103 n/a 250,000 250,000 Amphitheatre New Trails and Sidewalk Construction 5081 2 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Parks and Recreation Total 2,770,000 4,295,000 1,990,000 1,860,000 1,455,000 2,700,000 1,140,000 1,380,000 1,110,000 1,270,000 19,970,000 Police 1 Additional Police Squads 06500 n/a 35,000 35,000 70,000 Department Issued Phones 15500 n/a 37,500 37,500 Mobile Command Center Remodel 16500 1 35,000 35,000 Police Total 37,500 70,000 35,000 142,500 Public Works Cold Storage Building 00-5519 n/a 755,000 755,000 Front End Loader and Snow Blower 06803 n/a 324,000 324,000 Attachment Single Axle Dump Truck and Plow 06804 n/a 220,000 220,000 Equipment Pavement Management Program 5091 1 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Public Works Total 2,324,000 2,975,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 28,299,000 Sewer Utility Annual Sewer System Reinvestment 167100 1 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Annual Lift Station Rehabilitation 167130 1 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Sewer Utility Total 560,040 562,121 564,243 566,408 568,616 570,869 573,166 576,000 576,000 5,117,463 19 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total [Storm Water Utility I Round Lake Water Quality Improvements 02-5581 1 30,000 50,000 175,000 40,000 295,000 Riley Lake Water Quality Improvements 03-5589 1 25,000 35,000 60,000 Mitchell Lake Water Quality Improvements 06-5679 1 50,000 30,000 80,000 Riley Creek Bank Stabilization 08-5717 1 175,000 75,000 150,000 400,000 Staring Lake Water Quality Improvements 08-5718 1 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Duck Lake Water Quality Improvements 08-5734 2 25,000 100,000 125,000 Red Rock Lake Water Quality 08-5737 1 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Improvements Minnesota River Bank Stabilization 10-5770 2 75,000 300,000 125,000 500,000 Purgatory Creek Bank Stabilization 10-5773 1 125,000 50,000 100,000 175,000 450,000 Town Center Water Quality Improvements 12-5813 2 75,000 325,000 250,000 200,000 75,000 925,000 Eden Lake/Mall Area Water Quality 12-5873 2 35,000 135,000 75,000 250,000 495,000 Improvements Total Maximum Daily Load / 13-5843 2 50,000 50,000 100,000 200,000 Demonstration Projects Street Sweeper Replacement 13-5843 a n/a 285,000 285,000 Storm Water Quality Improvement 13-5843b 2 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Projects Facility&Operations Improvement 13-5843c 2 35,000 100,000 175,000 250,000 275,000 835,000 Projects Road Drainage Improvements 13-5843d 2 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Riverview Road Culvert Repair 13-5847 2 250,000 250,000 I&I Drain Tile Projects PE-8117 2 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Storm Water Utility Total 715,000 875,000 850,000 1,260,000 935,000 1,485,000 1,575,000 1,230,000 1,525,000 1,140,000 11,590,000 Water Utility Water Cons.Landscaping 13703 n/a 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Parks Smart Irrigation Control Upgrade 147080 n/a 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Well Electrical&Controls Upgrade(Well 157010 2 162,000 162,000 No.6) Water Main,625 ft,Dell Rd at 15703 n/a 90,000 90,000 Crestwood/Overland Fixed Network Automatic Meter Reading 157060 n/a 90,000 2,300,000 2,310,000 4,700,000 System Park Irrigation Conservation Project 157080 n/a 50,000 50,000 Well No.17 Construction 167011 n/a 30,000 1,200,000 1,230,000 Well No.17 Well Collector Main 167012 n/a 270,000 270,000 Water Tower Recoating(Market Center) 167030 1 1,045,000 1,045,000 Ground Storage Reservoir(GSR)& 167031 n/a 4,000,000 3,000,000 7,000,000 Pump Sta. 20 Friday,November 14,2014 Department # Priorit 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Well Electrical&Controls Upgrade(Well 177010 2 5,500 150,000 155,500 No.12) Well Electrical&Controls Upgrade(Well 187010 2 6,000 60,000 66,000 No.13) Well No.18 Drilling 187011 n/a 500,000 500,000 Well No.18 Facilities-Well House, 187012 n/a 1,000,000 1,000,000 Collector Main Water Tower Recoating(Dell Road- 187030 1 10,000 1,250,000 1,260,000 Hidden Ponds) Well Electrical&Controls Upgrade(Well 197010 2 6,500 150,000 156,500 11) High Service Pump Room Upgrade 197022 1 25,000 2,000,000 2,025,000 Well Electrical&Controls Upgrade(Well 207010 2 7,000 110,000 117,000 No.10) Well No.19 Drilling 217011 n/a 500,000 500,000 Well No.19 Facilities-Well House, 217013 n/a 1,000,000 1,000,000 Collector Main Well No.20 Drilling 237010 n/a 500,000 500,000 Well No.20 Facilities-Well House, 237011 n/a 1,010,000 1,010,000 Collector Main Chlorine Feed System Replacement 237020 1 250,000 250,000 East Side Retaining Wall Reconstruction 237021 1 25,000 25,000 West Side Retaining Wall Reconstruction 237022 1 25,000 25,000 WTP Garage Expansion Phase I 237023 1 200,000 200,000 Heating&Cooling System Replacement 247021 1 24,000 800,000 824,000 Water Utility Total 457,000 8,860,500 5,523,500 3,027,500 2,050,000 654,000 1,500,000 1,534,000 800,000 24,406,500 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 267,081,763 21 Friday,November 14,2014 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2024 PROJECTS BY CATEGORY Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Cedar Hills Park 1 Cedar Hills Park Development mot n/a 850,000 850,000 Cedar Hills Park Development-Phase II 12104 n/a 260,000 260,000 Cedar Hills Park Total 850,000 260,000 1,110,000 City Center A Police Garage Roof 10213 1 50,000 50,000 Recarpet Main Lobby City Center 14202 1 95,000 95,000 Replace Ceramic Tile in Lobby Restrooms 14204 1 25,000 25,000 City Ctr Build Offices in Police 14205 n/a 250,000 250,000 Recarpet Lower Atrium and Heritage Rooms 15202 1 95,000 95,000 City Cent Replace Ceramic in City Hall Restrooms 15203 1 40,000 40,000 Replace East Cooling Tower City Center 16201 1 95,000 95,000 Replace West Cooling Tower City Center 17201 1 95,000 95,000 Recarpet Staff Areas City Center 17202 1 180,000 180,000 Replace Boiler City Center 19201 1 125,000 125,000 Council Chambers Improvements and 19901 1 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Maintenance Replace second Boiler 20201 1 125,000 125,000 City Center Heat Pump Replacement 8283 1 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 New Chiller for City Center 9229 1 175,000 175,000 City Center Total 275,000 250,000 625,000 245,000 275,000 350,000 100,000 100,000 100,000 100,000 2,420,000 City-wide I Building Restoration 05201 1 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 Friday,November 14,2014 22 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total City-wide Total 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 Community Center Astro Turf for Rink 3 13226 n/a 80,000 80,000 Cooling System for Dry Floor Events in Rink 3 13227 n/a 80,000 80,000 Replace Building Electrical Switchgear 15205 2 80,000 80,000 Replace MUA&Exhaust for Rink 1 17203 2 125,000 125,000 Replace MUA&Exhaust for Rink 2 18201 2 130,000 130,000 Replace MUA&Exhaust in Rink 2 18202 2 110,000 110,000 Teamrooms Community Center Total 80,000 235,000 130,000 160,000 605,000 Creek Stabilization Riley Creek Bank Stabilization 08-5717 1 175,000 75,000 150,000 400,000 Minnesota River Bank Stabilization 10-5770 2 75,000 300,000 125,000 500,000 Purgatory Creek Bank Stabilization 10-5773 1 125,000 50,000 100,000 175,000 450,000 Riverview Road Culvert Repair 13-5847 2 250,000 250,000 Creek Stabilization Total 250,000 125,000 225,000 100,000 175,000 150,000 450,000 125,000 1,600,000 'Den Road Building 1 Den Road Replace Roof 13231 1 130,000 130,000 Den Road Building Total 130,000 130,000 Economic Development Entry Monument/Signs 13801 n/a 210,000 140,000 100,000 450,000 Collaborative/Co-location Work Space 14801 n/a 100,000 100,000 Pres Homes&Prairie Center Drive 16806 n/a 4,248,300 4,248,300 Streetscape Prairie Center Drive Bridge Improvements 16807 1 125,000 125,000 N-S Road in Town Center Phase II 20802 n/a 2,900,000 2,900,000 Economic Development Total 310,000 4,513,300 100,000 2,900,000 7,823,300 Fire Tower/Microwave 13600 n/a 90,000 90,000 Friday,November 14,2014 23 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Security Cameras 14600 n/a 35,000 50,000 25,000 25,000 25,000 160,000 E-ONE 78'ladder truck 15600 n/a 700,000 700,000 Card Access 17600 n/a 150,000 150,000 Dispatch Consoles and Logging 17602 n/a 50,000 50,000 100,000 Replace and upgrade analog pnone loggers 17603 n/a 50,000 50,000 Radio Replacement 20601 1 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Engine 21,31&32 24600 n/a 2,100,000 2,100,000 Fire Total 1,200,000 635,000 700,000 390,000 275,000 250,000 275,000 250,000 275,000 2,350,000 6,600,000 Fire Station#1 Mill and Overlay West Lot Fire 1 13201 1 65,000 65,000 New Roof at Fire 1 19202 1 180,000 180,000 Fire Station#1 Total 65,000 180,000 245,000 Fire Station#2 Generator for Fire 2 14201 n/a 75,000 75,000 Replace Fire Station 2 Roof 15204 1 255,000 255,000 Sleeping Quarters for Station 2 Duty Crew 16202 n/a 75,000 75,000 Fire Station#2 Total 75,000 75,000 255,000 405,000 Fire Station#3 Generator for Fire 3 15201 n/a 75,000 75,000 Sleeping Quarters for Station 3 Duty Crew 16203 n/a 75,000 75,000 Fire Station#3 Total 75,000 75,000 150,000 Fire Station#4 Sleeping Quarters for Station 4 Duty Crew 16204 n/a 75,000 75,000 Fire Station#4 Total 75,000 75,000 Housing Rehab to Affordable 13803 1 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 St.Johns Wood 14802 1 100,000 100,000 100,000 100,000 400,000 Transit Oriented Development(TOD) 14804 n/a 1,000,000 1,000,000 Friday,November 14,2014 24 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Affordable Housing Rehab and First Time Home Buyer 15802 1 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 (FTHB) Housing Total 350,000 350,000 1,350,000 350,000 250,000 250,000 250,000 250,000 250,000 250,000 3,900,000 Information Technology 1 Internal/External Network-IT 06300 1 72,000 120,000 325,000 120,000 25,000 662,000 Document Imaging-Citywide 06301 n/a 25,000 25,000 50,000 Fiber Implementation 06303 n/a 55,000 50,000 105,000 Phone System Upgrade 14304 1 30,000 50,000 50,000 130,000 GIS Data Collection Project 15305 n/a 28,000 28,000 56,000 Information Technology Total 210,000 50,000 173,000 375,000 120,000 25,000 50,000 1,003,000 Light Rail Transit 1 City West Southwest Light Rail Transit 17801 n/a 400,000 400,000 (SWLRT) Golden Triangle Southwest Light Rail Transit 17802 n/a 450,000 450,000 Town Center Southwest Light Rail Transit 17803 n/a 500,000 500,000 Southwest Station Improvements 17804 n/a 450,000 450,000 Mitchell Station Improvements 17805 n/a 350,000 350,000 Light Rail Transit Total 2,150,000 2,150,000 Miller Park Miller Park Athletic Field Improvements 10106 n/a 280,000 280,000 560,000 Miller Park Baseball Stadium Seating 10108 n/a 250,000 250,000 Miller Park Shelter 13102 n/a 600,000 600,000 Miller Park Hockey Rink Replacement 18101 1 60,000 60,000 Miller Park Total 280,000 60,000 280,000 850,000 1,470,000 Miscellaneous Storm Projects 1 I&I Drain Tile Projects PE-8117 2 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Miscellaneous Storm Projects Total 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Friday,November 14,2014 25 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Maintenance Play Equipment Replacement 11188 1 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Parks Parking Lot Maintenance 11199 1 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Pheasant Woods Park Renovation 13103 n/a 150,000 150,000 Forest Hills Park Tennis Court Renovation 14101 1 150,000 150,000 Trail Maintenance 14102 1 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Preserve Park Hockey Rink Replacement 17101 1 40,000 40,000 Hidden Ponds Park Irrigation 17102 n/a 100,000 100,000 Auxiliary Picnic Shelters 20102 n/a 125,000 125,000 Park Maintenance Total 1,350,000 620,000 645,000 610,000 890,000 470,000 790,000 765,000 730,000 640,000 7,510,000 Pavement Management Pavement Management Program 5091 1 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Pavement Management Total 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Police Department Additional Police Squads 06500 n/a 35,000 35,000 70,000 Police Mobile Computer System Replacement 10305 1 165,000 165,000 330,000 Department Issued Phones 15500 n/a 37,500 37,500 Mobile Command Center Remodel 16500 1 35,000 35,000 Police Department Total 37,500 70,000 200,000 165,000 472,500 Prairie Bluff Conservation Area MN River Vista 12107 n/a 30,000 200,000 230,000 Prairie Bluff Conservation Area Total 30,000 200,000 230,000 Public Works 1 Cold Storage Building 00-5519 n/a 755,000 755,000 Front End Loader and Snow Blower 06803 n/a 324,000 324,000 Attachment Single Axle Dump Truck and Plow Equipment 06804 n/a 220,000 220,000 Public Works Total 324,000 975,000 1,299,000 Friday,November 14,2014 26 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Purgatory Creek Corridor Lower Purgatory Creek Trail-Phase III 12105 n/a 160,000 160,000 Purgatory Creek Corridor Total 160,000 160,000 Purgatory Creek Park PCP-Phase V-Full Access Entry Road 09103 n/a 200,000 200,000 Parks Smart Irrigation Control Upgrade 147080 n/a 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Park Irrigation Conservation Project 157080 n/a 50,000 50,000 Purgatory Creek Park Total 65,000 20,000 220,000 21,000 21,000 22,000 369,000 Riley Creek I Riley Creek Trail-Phase I&II 06121 1 130,000 130,000 Riley Creek Trail-Phase III 09105 n/a 70,000 70,000 Riley Creek Total 130,000 70,000 200,000 Riley Lake Park Riley Lake Park Renovation 16101 n/a 50,000 800,000 850,000 Riley Lake Park Total 50,000 800,000 850,000 Road Drainage Road Drainage Improvements 13-5843d 2 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Road Drainage Total 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Round Lake Park Round Lake Park-Phase II 15102 n/a 50,000 1,800,000 1,850,000 Round Lake Park Total 50,000 1,800,000 1,850,000 Senior Center New Roof at Senior Center 22201 1 280,000 280,000 Replace 2 Rooftop AHU at Senior Center 22202 2 60,000 60,000 Friday,November 14,2014 27 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Senior Center Total 340,000 340,000 Sewer,Sanitary 1 Annual Sewer System einvestment 167100 1 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Annual Lift Station Rehabilitation 167130 1 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Sewer,Sanitary Total 560,040 562,121 564,243 566,408 568,616 570,869 573,166 576,000 576,000 5,117,463 Staring Lake Park I Staring Lake Playground Replacement 10107 1 50,000 1,000,000 1,050,000 Staring Lake Park Shelter Reconstruction 11103 n/a 800,000 800,000 Storage Building-Staring Lake Park 20103 n/a 250,000 250,000 Amphitheatre Staring Lake Park Total 50,000 1,000,000 250,000 800,000 2,100,000 Trails New Trails and Sidewalk Construction 5081 2 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Trails Total 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Transportation Preserve Blvd(Westwind to ALP)and ALP 02-5583 2 3,000,000 3,000,000 Intersect Pioneer Trail(City Street)(CSAH 1 to CSAH 04-5632 1 700,000 700,000 1) Dell Road[Crestwood Terrace to FCD(CSAH 06-5681 2 3,400,000 3,400,000 61)] South Shady Oak Rd(TH 212 Interchange) 11-5800 n/a 16,690,000 5,000,000 21,690,000 CSAH 61(Charlson Rd.to Carver County) 12-5818 2 24,490,000 23,700,000 48,190,000 Eden Prairie Road Connection to FCD 13-5844 n/a 3,000,000 3,000,000 Medcom Boulevard(Extention to Franlo 52-150 n/a 750,000 750,000 Road) TH 101(Pleasant View Rd.to TH 5) 94-5366 2 15,000,000 15,000,000 Birch Island Road 94-5370 2 1,000,000 1,000,000 Riley Lake Road(Riley Creek to Chanhassen) 95-5394 1 750,000 750,000 Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 3,750,000 3,750,000 Washington Ave) Prairie Center Dr.I Preserve Blvd.Intersection PE-8009 1 1,900,000 1,900,000 Friday,November 14,2014 28 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Valley View Road/Topview Road Intersection PE-8011 2 150,000 150,000 Anderson Lakes Pkwy(Amsden Way to PE-8013 1 2,500,000 2,500,000 Franlo Rd) W.78th Street(Prairie Ctr Dr to Washington PE-8024 2 2,800,000 2,800,000 Ave) Prairie Center Drive/Franlo Road Signal PE-8027 2 600,000 600,000 Valley View Rd/Shady Oak Rd Traffic Signal PE-8042 1 800,000 800,000 West 70th St.Extension PE-8043 1 2,200,000 2,200,000 Technology Dr Improvements(west of FCDr) PE-8048 1 100,000 100,000 Duck Lake Trail(Dell Rd to CR 4) PE-8083 2 4,650,000 4,650,000 Duck Lake Road(Duck Lk Trl to S.Shore Ln) PE-8084 2 1,350,000 1,350,000 Creek Knoll Road PE-8100 2 900,000 900,000 Operational and Maintenance Improvements PE-8103 1 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Valley View/TH 169 Interchange PE-8105 2 15,000,000 15,000,000 West 62nd Street(UHG) PE-8113 n/a 1,870,000 1,870,000 Willow Creek Road PE-8114 n/a 2,700,000 2,700,000 West 70th St-East Segment PE-8115 n/a 1,100,000 1,100,000 Flying Cloud Drive MCA Improvements PE-8116 n/a 2,000,000 2,000,000 LRT Project Improvements PE-8121 n/a 1,000,000 750,000 1,750,000 Singletree Lane Streetscape/Water Quality PE-8123 2 885,000 615,000 1,500,000 W.78th Street/Den Rd.Intersection PE-MCA 8052 2 600,000 600,000 N-S Road in TownCenter(Singletree to LRT PE-MCA 8075 n/a 1,600,000 1,100,000 2,700,000 Station) Transportation Total 16,790,000 32,590,000 34,450,000 6,705,000 8,015,000 3,500,000 30,100,000 5,550,000 5,350,000 6,350,000 149,400,000 [Unassigned Skid Steer Loader 15103 n/a 50,000 50,000 Flying Cloud Fields-Regrading 18102 n/a 250,000 250,000 250,000 250,000 1,000,000 Unassigned Total 50,000 250,000 250,000 250,000 250,000 1,050,000 Utility Operations I Fixed Network Automatic Meter Reading 157060 n/a 90,000 2,300,000 2,310,000 4,700,000 System East Side Retaining Wall Reconstruction 237021 1 25,000 25,000 West Side Retaining Wall Reconstruction 237022 1 25,000 25,000 WTP Garage Expansion Phase I 237023 1 200,000 200,000 Friday,November 14,2014 29 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Operations Total 90,000 2,300,000 2,310,000 250,000 4,950,000 Water Distribution I Beach Road Water Main 09-5744 n/a 750,000 750,000 Water Main,625 ft,Dell Rd at 15703 n/a 90,000 90,000 Crestwood/Overland Water Distribution Total 90,000 750,000 840,000 Water Quality Improvements Round Lake Water Quality Improvements 02-5581 1 30,000 50,000 175,000 40,000 295,000 Riley Lake Water Quality Improvements 03-5589 1 25,000 35,000 60,000 Mitchell Lake Water Quality Improvements 06-5679 1 50,000 30,000 80,000 Staring Lake Water Quality Improvements 08-5718 1 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Duck Lake Water Quality Improvements 08-5734 2 25,000 100,000 125,000 Red Rock Lake Water Quality Improvements 08-5737 1 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Town Center Water Quality Improvements 12-5813 2 75,000 325,000 250,000 200,000 75,000 925,000 Eden Lake/Mall Area Water Quality 12-5873 2 35,000 135,000 75,000 250,000 495,000 Improvements Total Maximum Daily Load /Demonstration 13-5843 2 50,000 50,000 100,000 200,000 Projects Street Sweeper Replacement 13-5843 a n/a 285,000 285,000 Storm Water Quality Improvement Projects 13-5843b 2 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Facility&Operations Improvement Projects 13-5843c 2 35,000 100,000 175,000 250,000 275,000 835,000 Water Quality Improvements Total 315,000 700,000 625,000 810,000 785,000 1,160,000 1,200,000 805,000 825,000 690,000 7,915,000 Water Storage Water Tower Recoating(Market Center) 167030 1 1,045,000 1,045,000 Ground Storage Reservoir(GSR)&Pump 167031 n/a 4,000,000 3,000,000 7,000,000 Sta. Well Electrical&Controls Upgrade(Well No. 177010 2 5,500 150,000 155,500 12) Water Tower Recoating(Dell Road-Hidden 187030 1 10,000 1,250,000 1,260,000 Ponds) Water Storage Total 5,050,500 3,160,000 1,250,000 9,460,500 Friday,November 14,2014 30 Category # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Water Supply/Wells Water Cons.Landscaping 13703 n/a 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Well Electrical&Controls Upgrade(Well No. 157010 2 162,000 162,000 6) Well No.17 Construction 167011 n/a 30,000 1,200,000 1,230,000 Well No.17 Well Collector Main 167012 n/a 270,000 270,000 Well Electrical&Controls Upgrade(Well No. 187010 2 6,000 60,000 66,000 13) Well No.18 Drilling 187011 n/a 500,000 500,000 Well No.18 Facilities-Well House,Collector 187012 n/a 1,000,000 1,000,000 Main Well Electrical&Controls Upgrade(Well 11) 197010 2 6,500 150,000 156,500 Well Electrical&Controls Upgrade(Well No. 207010 2 7,000 110,000 117,000 10) Well No.19 Drilling 217011 n/a 500,000 500,000 Well No.19 Facilities-Well House,Collector 217013 n/a 1,000,000 1,000,000 Main Well No.20 Drilling 237010 n/a 500,000 500,000 Well No.20 Facilities-Well House,Collector 237011 n/a 1,010,000 1,010,000 Main Water Supply/Wells Total 212,000 1,490,000 33,500 1,731,500 29,000 632,000 1,500,000 1,010,000 6,638,000 Water Treatment 1 High Service Pump Room Upgrade 197022 1 25,000 2,000,000 2,025,000 Chlorine Feed System Replacement 237020 1 250,000 250,000 Heating&Cooling System Replacement 247021 1 24,000 800,000 824,000 Water Treatment Total 25,000 2,000,000 274,000 800,000 3,099,000 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 267,081,763 Friday,November 14,2014 31 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2024 PROJECTS BY SOURCE Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Anticipated Donation Miller Park Baseball Stadium Seating 10108 n/a 200,000 200,000 Anticipated Donation Total 200,000 200,000 Assessment Pioneer Trail(City Street)(CSAH 1 04-5632 1 200,000 200,000 to CSAH 1) Dell Road[Crestwood Terrace to 06-5681 2 500,000 500,000 FCD(CSAH 61)] Beach Road Water Main 09-5744 n/a 300,000 300,000 South Shady Oak Rd(TH 212 11-5800 n/a 2,000,000 5,000,000 7,000,000 Interchange) Eden Prairie Road Connection to 13-5844 n/a 300,000 300,000 FCD Birch Island Road 94-5370 2 250,000 250,000 Riley Lake Road(Riley Creek to 95-5394 1 150,000 150,000 Chanhassen) Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 1,500,000 1,500,000 Washington Ave) Valley View Road/Topview Road PE-8011 2 150,000 150,000 Intersection West 70th St.Extension PE-8043 1 1,400,000 1,400,000 West 62nd Street(UHG) PE-8113 n/a 1,870,000 1,870,000 Willow Creek Road PE-8114 n/a 900,000 900,000 Singletree Lane Streetscape/Water PE-8123 2 535,000 535,000 Quality Assessment Total 2,000,000 5,300,000 1,700,000 2,555,000 1,100,000 500,000 400,000 1,500,000 15,055,000 Capital Maintenance&Reinvestment Cold Storage Building 00-5519 n/a 500,000 500,000 Additional Police Squads 06500 n/a 35,000 35,000 70,000 32 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Front End Loader and Snow Blower 06803 n/a 324,000 324,000 Attachment Single Axle Dump Truck and Plow os8o4 n/a 220,000 220,000 Equipment Staring Lake Playground 10107 1 50,000 1,000,000 1,050,000 Replacement Miller Park Baseball Stadium Seating 10108 n/a 50,000 50,000 Staring Lake Park Shelter 11103 n/a 800,000 800,000 Reconstruction Play Equipment Replacement 11188 1 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Parks Parking Lot Maintenance 11199 1 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Tower/Microwave 13600 n/a 90,000 90,000 Forest Hills Park Tennis Court 14101 1 150,000 150,000 Renovation Trail Maintenance 14102 1 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Security Cameras 14600 n/a 35,000 50,000 25,000 25,000 25,000 160,000 Round Lake Park-Phase II 15102 n/a 50,000 1,800,000 1,850,000 Skid Steer Loader 15103 n/a 50,000 50,000 Department Issued Phones 15500 n/a 37,500 37,500 E-ONE 78'ladder truck 15600 n/a 200,000 200,000 Riley Lake Park Renovation 16101 n/a 50,000 800,000 850,000 Mobile Command Center Remodel 16500 1 35,000 35,000 Preserve Park Hockey Rink 17101 1 40,000 40,000 Replacement Card Access 17600 n/a 150,000 150,000 Dispatch Consoles and Logging 17602 n/a 50,000 50,000 /00,000 Replace and upgrade analog pnone 17603 n/a 50,000 50,000 loggers Miller Park Hockey Rink 18101 1 60,000 60,000 Replacement Auxiliary Picnic Shelters 20102 n/a 125,000 125,000 Storage Building-Staring Lake Park 20103 n/a 250,000 250,000 Amphitheatre Radio Replacement 20601 1 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 New Trails and Sidewalk 5081 2 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Construction Birch Island Road 94-5370 2 650,000 650,000 Duck Lake Road(Duck Lk Trl to S. PE-8084 2 250,000 250,000 Shore Ln) West 70th St-East Segment PE-8115 n/a 1,000,000 1,000,000 Singletree Lane Streetscape/Water PE-8123 2 315,000 315,000 Quality 33 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total N-S Road in TownCenter(Singletree PE-MCA 8075 n/a 1,300,000 850,000 2,150,000 to LRT Station) intenance&Reinvestment Fund Total 2,671,500 5,170,000 3,390,000 2,885,000 2,895,000 1,900,000 1,415,000 2,030,000 1,385,000 1,270,000 25,011,500 CDBG I Rehab to Affordable 13803 1 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 Housing Rehab and First Time 15802 1 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,500,000 Home Buyer(FTHB) CDBG Total 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 175,000 1,750,000 County South Shady Oak Rd(TH 212 11-5800 n/a 5,000,000 5,000,000 Interchange) CSAH 61(Charlson Rd.to Carver 12-5818 2 250,000 250,000 County) TH 101(Pleasant View Rd.to TH 5) 94-5366 2 6,000,000 6,000,000 Flying Cloud Drive MCA PE-8116 n/a 1,000,000 1,000,000 Improvements County Total 5,000,000 250,000 6,000,000 1,000,000 12,250,000 Debt-Capital Equipment Bonds j Engine 21,31&32 24600 n/a 2,100,000 2,100,000 )ebt-Capital Equipment Bonds Total 2,100,000 2,100,000 Debt Utility Revenue Bonds-Water Water Tower Recoating(Market 167030 1 1,000,000 1,000,000 Center) Ground Storage Reservoir(GSR)& 167031 n/a 4,000,000 3,000,000 7,000,000 Pump Sta. Well No.18 Drilling 187011 n/a 500,000 500,000 Well No.18 Facilities-Well House, 187012 n/a 1,000,000 1,000,000 Collector Main Water Tower Recoating(Dell Road- 187030 1 1,250,000 1,250,000 Hidden Ponds) Well No.19 Drilling 217011 n/a 500,000 500,000 Well No.19 Facilities-Well House, 217013 n/a 1,000,000 1,000,000 Collector Main Heating&Cooling System 247021 1 800,000 800,000 Replacement )t Utility Revenue Bonds-Water Total 5,000,000 3,000,000 2,750,000 1,500,000 800,000 13,050,000 34 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development Fund Entry Monument/Signs 13801 n/a 210,000 140,000 100,000 450,000 Collaborative/Co-location Work 14801 n/a 100,000 /00,000 Space Pres Homes&Prairie Center Drive 16806 n/a 400,000 400,000 Streetscape City West Southwest Light Rail 17801 n/a 400,000 400,000 Transit(SWLRT) Golden Triangle Southwest Light 17802 n/a 450,000 450,000 Rail Transit Town Center Southwest Light Rail 17803 n/a 500,000 500,000 Transit Southwest Station Improvements 17804 n/a 450,000 450,000 Mitchell Station Improvements 17805 n/a 350,000 350,000 West 70th St.Extension PE-8043 1 275,000 275,000 Singletree Lane Streetscape/Water PE-8123 2 150,000 150,000 300,000 Quality N-S Road in TownCenter(Singletree PE-MCA 8075 n/a 200,000 200,000 to LRT Station) Economic Development Fund Total 310,000 540,000 2,425,000 450,000 150,000 3,875,000 Facilities Internal Service Fund Building Restoration 05201 1 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 1,200,000 Police Garage Roof 10213 1 50,000 50,000 Mill and Overlay West Lot Fire 1 13201 1 65,000 65,000 Astro Turf for Rink 3 13226 n/a 80,000 80,000 Cooling System for Dry Floor Events 13227 n/a 80,000 80,000 in Rink 3 Generator for Fire 2 14201 n/a 75,000 75,000 Recarpet Main Lobby City Center 14202 1 95,000 95,000 Replace Ceramic Tile in Lobby 14204 1 25,000 25,000 Restrooms City Ctr Build Offices in Police 14205 n/a 250,000 250,000 Generator for Fire 3 15201 n/a 75,000 75,000 Recarpet Lower Atrium and Heritage 15202 1 95,000 95,000 Rooms City Cent Replace Ceramic in City Hall 15203 1 40,000 40,000 Restrooms Replace Fire Station 2 Roof 15204 1 255,000 255,000 Replace Building Electrical 15205 2 80,000 80,000 Switchgear 35 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Replace East Cooling Tower City 1szo1 1 95,000 95,000 Center Sleeping Quarters for Station 2 Duty 16202 n/a 75,000 75,000 Crew Sleeping Quarters for Station 3 Duty 16203 n/a 75,000 75,000 Crew Sleeping Quarters for Station 4 Duty 16204 n/a 75,000 75,000 Crew Replace West Cooling Tower City 17201 1 95,000 95,000 Center Recarpet Staff Areas City Center 17202 1 180,000 180,000 Replace MUA&Exhaust for Rink 1 17203 2 125,000 125,000 Replace MUA&Exhaust for Rink 2 18201 2 130,000 130,000 Replace MUA&Exhaust in Rink 2 18202 2 110,000 /10,000 Teamrooms Replace Boiler City Center 19201 1 125,000 125,000 New Roof at Fire 1 19202 1 180,000 180,000 Replace second Boiler 20201 1 125,000 125,000 New Roof at Senior Center 22201 1 280,000 280,000 Replace 2 Rooftop AHU at Senior 22202 2 60,000 60,000 Center City Center Heat Pump Replacement 8283 1 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 New Chiller for City Center 9229 1 175,000 175,000 Facilities Internal Service Fund Total 620,000 480,000 975,000 640,000 550,000 575,000 355,000 535,000 195,000 195,000 5,120,000 Grant I Pres Homes&Prairie Center Drive 16806 n/a 848,300 848,300 Streetscape Grant Total 848,300 848,300 GTA-Funding Under Review Valley View Rd/Shady Oak Rd PE-8042 1 800,000 800,000 Traffic Signal Valley View/TH 169 Interchange PE-8105 2 5,000,000 5,000,000 GTA-Funding Under Review Total 5,000,000 800,000 5,800,000 IT Internal Service Fund I Internal/External Network-IT 06300 1 72,000 120,000 325,000 120,000 25,000 662,000 Document Imaging-Citywide 06301 n/a 25,000 25,000 50,000 Fiber Implementation 06303 n/a 55,000 50,000 105,000 36 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Police Mobile Computer System 10305 1 165,000 165,000 330,000 Replacement Phone System Upgrade 14304 1 30,000 50,000 50,000 130,000 GIS Data Collection Project 15305 n/a 28,000 28,000 56,000 IT Internal Service Fund Total 210,000 50,000 173,000 540,000 120,000 25,000 165,000 50,000 1,333,000 Liquor Building Fund 1 Building Restoration 05201 1 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 30,000 Den Road Replace Roof 13231 1 130,000 130,000 Liquor Building Fund Total 133,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 160,000 MnDOT I South Shady Oak Rd(TH 212 11-5800 n/a 3,500,000 3,500,000 Interchange) CSAH 61(Charlson Rd.to Carver 12-5818 2 23,700,000 23,700,000 47,400,000 County) TH 101(Pleasant View Rd.to TH 5) 94-5366 2 6,000,000 6,000,000 W.78th Street(Prairie Ctr Dr to PE-8024 2 750,000 750,000 Washington Ave) Valley View/TH 169 Interchange PE-8105 2 5,000,000 5,000,000 MnDOT Total 3,500,000 23,700,000 23,700,000 750,000 11,000,000 62,650,000 MSA Preserve Blvd(Westwind to ALP) 02-5583 2 2,500,000 2,500,000 and ALP Intersect Dell Road[Crestwood Terrace to 06-5681 2 2,500,000 2,500,000 FCD(CSAH 61)] South Shady Oak Rd(TH 212 11-5800 n/a 3,250,000 3,250,000 Interchange) CSAH 61(Charlson Rd.to Carver 12'5818 2 300,000 300,000 County) Eden Prairie Road Connection to 13-5844 n/a 2,550,000 2,550,000 FCD TH 101(Pleasant View Rd.to TH 5) 94-5366 2 1,300,000 1,300,000 Riley Lake Road(Riley Creek to 95-5394 1 500,000 500,000 Chanhassen) Prairie Center Dr./Preserve Blvd. PE-8009 1 1,800,000 1,800,000 Intersection Anderson Lakes Pkwy(Amsden PE-8013 1 2,350,000 2,350,000 Way to Franlo Rd) W.78th Street(Prairie Ctr Dr to PE-8024 2 1,000,000 1,000,000 Washington Ave) 37 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Prairie Center Drive/Franlo Road PE-8027 2 500,000 500,000 Signal Technology Dr Improvements(west PE-8048 1 100,000 100,000 of FCDr) Duck Lake Trail(Dell Rd to CR 4) PE-8083 2 3,650,000 3,650,000 Duck Lake Road(Duck Lk Trl to S. PE-8084 2 800,000 800,000 Shore Ln) Flying Cloud Drive MCA PE-8116 n/a 1,000,000 1,000,000 Improvements W.78th Street/Den Rd.Intersection PE-MCA 8052 2 600,000 600,000 MSA Total 3,250,000 2,850,000 4,900,000 800,000 1,000,000 2,500,000 1,300,000 1,500,000 4,250,000 2,350,000 24,700,000 Other City I TH 101(Pleasant View Rd.to TH 5) 94-5366 2 1,500,000 1,500,000 Valley View/TH 169 Interchange PE-8105 2 5,000,000 5,000,000 Other City Total 6,500,000 6,500,000 Park Improvement Fund j Riley Creek Trail-Phase I&II 06121 1 130,000 130,000 PCP-Phase V-Full Access Entry 09103 n/a 200,000 200,000 Road Riley Creek Trail-Phase III 09105 n/a 70,000 70,000 Miller Park Athletic Field 10106 n/a 280,000 280,000 560,000 Improvements Cedar Hills Park Development 11101 n/a 850,000 850,000 Cedar Hills Park Development- 12104 n/a 260,000 260,000 Phase II Lower Purgatory Creek Trail-Phase 12105 n/a 160,000 160,000 III MN River Vista 12107 n/a 30,000 200,000 230,000 Miller Park Shelter 13102 n/a 600,000 600,000 Pheasant Woods Park Renovation 13103 n/a 150,000 150,000 Hidden Ponds Park Irrigation 17102 n/a 100,000 /00,000 Flying Cloud Fields-Regrading 18102 n/a 250,000 250,000 250,000 250,000 1,000,000 Park Improvement Fund Total 1,160,000 550,000 300,000 950,000 850,000 250,000 250,000 4,310,000 Pavement Management Fund Pioneer Trail(City Street)(CSAH 1 04-5632 1 400,000 400,000 to CSAH 1) Pavement Management Program 5091 1 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 38 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 1,900,000 1,900,000 Washington Ave) W.78th Street(Prairie Ctr Dr to PE-8024 2 800,000 800,000 Washington Ave) Duck Lake Trail(Dell Rd to CR 4) PE-8083 2 1,000,000 1,000,000 Creek Knoll Road PE-8100 2 300,000 300,000 Willow Creek Road PE-8114 n/a 600,000 600,000 Pavement Management Fund Total 2,000,000 2,000,000 2,000,000 2,500,000 4,300,000 3,000,000 3,000,000 3,300,000 4,500,000 5,400,000 32,000,000 PEG Fund Council Chambers Improvements 19901 1 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 and Maintenance PEG Fund Total 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Sale of Equipment 1 E-ONE 78'ladder truck 15600 n/a 500,000 500,000 Sale of Equipment Total 500,000 500,000 S�iecial Service District I Pres Homes&Prairie Center Drive 16806 n/a 1,600,000 1,600,000 Streetscape West 70th St.Extension PE-8043 1 525,000 525,000 Special Service District Total 1,600,000 525,000 2,125,000 TIF Housing Rehab to Affordable 13803 1 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 St.Johns Wood 14802 1 100,000 100,000 100,000 100,000 400,000 Transit Oriented Development 14804 n/a 1,000,000 1,000,000 (TOD)Affordable Housing Rehab and First Time 15802 1 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Home Buyer(FTHB) TIF Housing Total 175,000 175,000 1,175,000 175,000 75,000 75,000 75,000 75,000 75,000 75,000 2,150,000 TIF Housing New Pres Homes&Prairie Center Drive 1680E n/a 1,400,000 1,400,000 Streetscape TIF Housing New Total 1,400,000 1,400,000 39 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Pooled Redeveloment I South Shady Oak Rd(TH 212 11-5800 n/a 2,000,000 2,000,000 Interchange) Prairie Center Drive Bridge 16807 1 125,000 125,000 Improvements N-S Road in Town Center Phase II 20802 n/a 2,900,000 2,900,000 TIF Pooled Redeveloment Total 2,000,000 125,000 2,900,000 5,025,000 Transportation Fund I Medcom Boulevard(Extention to 52-150 n/a 600,000 600,000 Franlo Road) Prairie Center Drive/Franlo Road PE-8027 2 100,000 100,000 Signal Creek Knoll Road PE-8100 2 450,000 450,000 Operational and Maintenance PE-8103 1 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Improvements LRT Project Improvements PE-8121 n/a 1,000,000 750,000 1,750,000 Transportation Fund Total 100,000 100,000 1,800,000 850,000 100,000 100,000 100,000 550,000 100,000 100,000 3,900,000 Utility Fund-Sewer 1 Cold Storage Building 00-5519 n/a 85,000 85,000 South Shady Oak Rd(TH 212 11-5800 n/a 90,000 90,000 Interchange) Eden Prairie Road Connection to 13-5844 n/a 50,000 50,000 FCD Annual Sewer System Reinvestment 167100 1 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Annual Lift Station Rehabilitation 167130 1 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Medcom Boulevard(Extention to 52-I50 n/a 25,000 25,000 Franlo Road) Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 50,000 50,000 Washington Ave) Prairie Center Dr.I Preserve Blvd. PE-80os 1 25,000 25,000 Intersection Willow Creek Road PE-8114 n/a 550,000 550,000 I&I Drain Tile Projects PE-8117 2 50,000 50,000 50,000 25,000 25,000 25,000 225,000 N-S Road in TownCenter(Singletree PE-MCA 8075 n/a 50,000 50,000 to LRT Station) Utility Fund-Sewer Total 140,000 745,040 612,121 664,243 1,116,408 593,616 570,869 598,166 576,000 651,000 6,267,463 40 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total [Utility Fund- Storm Water Cold Storage Building 00-5519 n/a 85,000 85,000 Round Lake Water Quality 02-5581 1 30,000 50,000 175,000 40,000 295,000 Improvements Preserve Blvd(Westwind to ALP) 02-5583 2 500,000 500,000 and ALP Intersect Riley Lake Water Quality 03-5589 1 25,000 35,000 60,000 Improvements Pioneer Trail(City Street)(CSAH 1 04-5632 1 100,000 100,000 to CSAH 1) Mitchell Lake Water Quality 06-5679 1 50,000 30,000 80,000 Improvements Dell Road[Crestwood Terrace to 06-5681 2 200,000 200,000 FCD(CSAH 61)] Riley Creek Bank Stabilization 08-5717 1 175,000 75,000 150,000 400,000 Staring Lake Water Quality 08-5718 1 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Improvements Duck Lake Water Quality 08-5734 2 25,000 100,000 125,000 Improvements Red Rock Lake Water Quality 08-5737 1 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Improvements Minnesota River Bank Stabilization 10-5770 2 75,000 300,000 125,000 500,000 Purgatory Creek Bank Stabilization 10-5773 1 125,000 50,000 100,000 175,000 450,000 Town Center Water Quality 12-5813 2 75,000 325,000 250,000 200,000 75,000 925,000 Improvements CSAH 61(Chanson Rd.to Carver 12-5818 2 100,000 100,000 County) Eden Lake/Mall Area Water Quality 12-5873 2 35,000 135,000 75,000 250,000 495,000 Improvements Total Maximum Daily Load / 13-5843 2 50,000 50,000 100,000 200,000 Demonstration Projects Street Sweeper Replacement 13-5843 a n/a 285,000 285,000 Storm Water Quality Improvement 13-5843b 2 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Projects Facility&Operations Improvement 13-5843c 2 35,000 100,000 175,000 250,000 275,000 835,000 Projects Road Drainage Improvements 13-5843d 2 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Eden Prairie Road Connection to 13-5844 n/a 50,000 50,000 FCD Riverview Road Culvert Repair 13-5847 2 250,000 250,000 Medcom Boulevard(Extention to 52-I50 n/a 50,000 50,000 Franlo Road) TH 101(Pleasant View Rd.to TH 5) 94-5366 2 200,000 200,000 41 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Birch Island Road 94-5370 2 100,000 100,000 Riley Lake Road(Riley Creek to 95-5394 1 100,000 100,000 Chanhassen) Flying Cloud Dr.(Shady Oak Rd to 99-5488 2 250,000 250,000 Washington Ave) Prairie Center Dr.I Preserve Blvd. PE-8009 1 50,000 50,000 Intersection Anderson Lakes Pkwy(Amsden PE-8013 1 100,000 100,000 Way to Franlo Rd) W.78th Street(Prairie Ctr Dr to PE-8024 2 150,000 150,000 Washington Ave) Duck Lake Road(Duck Lk Trl to S. PE-8084 2 300,000 300,000 Shore Ln) Creek Knoll Road PE-8100 2 150,000 150,000 Willow Creek Road PE-8114 n/a 100,000 100,000 West 70th St-East Segment PE-8115 n/a 75,000 75,000 I&I Drain Tile Projects PE-8117 2 50,000 50,000 50,000 25,000 25,000 25,000 225,000 Singletree Lane Streetscape/Water PE-8123 2 200,000 150,000 350,000 Quality N-S Road in TownCenter(Singletree PE-MCA 8075 n/a 250,000 250,000 to LRT Station) Utility Fund-Storm Water Total 665,000 1,060,000 1,525,000 1,710,000 1,685,000 1,660,000 1,775,000 1,555,000 1,525,000 1,465,000 14,625,000 Utility Fund-Water Cold Storage Building 00-5519 n/a 85,000 85,000 Dell Road[Crestwood Terrace to 06-5681 2 200,000 200,000 FCD(CSAH 61)] Beach Road Water Main 09-5744 n/a 450,000 450,000 South Shady Oak Rd(TH 212 11-5800 n/a 850,000 850,000 Interchange) CSAH 61(Charlson Rd.to Carver 12-5818 2 140,000 140,000 County) Eden Prairie Road Connection to 13-5844 n/a 50,000 50,000 FCD Water Cons.Landscaping 13703 n/a 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Parks Smart Irrigation Control 147080 n/a 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Upgrade Well Electrical&Controls Upgrade 157010 2 162,000 162,000 (Well No.6) Water Main,625 ft,Dell Rd at 15703 n/a 90,000 90,000 Crestwood/Overland Fixed Network Automatic Meter 157060 n/a 90,000 2,300,000 2,310,000 4,700,000 Reading System Park Irrigation Conservation Project 157080 n/a 50,000 50,000 42 Friday,November 14,2014 Source # Priority 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Well No.17 Construction 167011 n/a 30,000 1,200,000 1,230,000 Well No.17 Well Collector Main 167012 n/a 270,000 270,000 Water Tower Recoating(Market 167030 1 45,000 45,000 Center) Well Electrical&Controls Upgrade 177010 2 5,500 150,000 155,500 (Well No.12) Well Electrical&Controls Upgrade 187010 2 6,000 60,000 66,000 (Well No.13) Water Tower Recoating(Dell Road- 187030 1 10,000 10,000 Hidden Ponds) Well Electrical&Controls Upgrade 197010 2 6,500 150,000 156,500 (Well 11) High Service Pump Room Upgrade 197022 1 25,000 2,000,000 2,025,000 Well Electrical&Controls Upgrade 207010 2 7,000 110,000 117,000 (Well No.10) Well No.20 Drilling 237010 n/a 500,000 500,000 Well No.20 Facilities-Well House, 237011 n/a 1,010,000 1,010,000 Collector Main Chlorine Feed System Replacement 237020 1 250,000 250,000 East Side Retaining Wall 237021 1 25,000 25,000 Reconstruction West Side Retaining Wall 237022 1 25,000 25,000 Reconstruction WTP Garage Expansion Phase I 237023 1 200,000 200,000 Heating&Cooling System 247021 1 24,000 24,000 Replacement Medcom Boulevard(Extention to 52-150 n/a 75,000 75,000 Franlo Road) Flying Cloud Dr.(Shady Oak Rd to 99'5488 2 50,000 50,000 Washington Ave) Prairie Center Dr./Preserve Blvd. PE-8009 1 25,000 25,000 Intersection Anderson Lakes Pkwy(Amsden PE-8013 1 50,000 50,000 Way to Franlo Rd) W.78th Street(Prairie Ctr Dr to PE-8024 2 100,000 100,000 Washington Ave) Willow Creek Road PE-8114 n/a 550,000 550,000 West 70th St-East Segment PE-8115 n/a 25,000 25,000 N-S Road in TownCenter(Singletree PE-MCA 8075 n/a 50,000 50,000 to LRT Station) Utility Fund-Water Total 1,307,000 4,135,500 3,098,500 327,500 2,700,000 854,000 1,534,000 100,000 14,056,500 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 267,081,763 43 Friday,November 14,2014 City of Eden Prairie, Minnesota Capital Plan 2015 thru 2019 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total Communication 11 Council Chambers Improvements and Maintenance 19901 1 80,000 40,000 25,000 25,000 25,000 195,000 PEG Fund 80,000 40,000 25,000 25,000 25,000 195,000 Communication Total 80,000 40,000 25,000 25,000 25,000 195,000 Community Development Entry Monument/Signs 13801 n/a 210,000 140,000 100,000 450,000 Economic Development Fund 210,000 140,000 100,000 450,000 Rehab to Affordable 13803 1 50,000 50,000 50,000 50,000 50,000 250,000 CDBG 25,000 25,000 25,000 25,000 25,000 125,000 TIF Housing 25,000 25,000 25,000 25,000 25,000 125,000 Collaborative/Co-location Work Space 14801 n/a 100,000 100,000 Economic Development Fund 100,000 100,000 St.Johns Wood 14802 1 100,000 100,000 100,000 100,000 400,000 TIF Housing 100,000 100,000 100,000 100,000 400,000 Transit Oriented Development(TOD)Affordable 14804 n/a 1,000,000 1,000,000 TIF Housing 1,000,000 1,000,000 Housing Rehab and First Time Home Buyer(FTHB) 15802 1 200,000 200,000 200,000 200,000 200,000 1,000,000 CDBG 150,000 150,000 150,000 150,000 150,000 750,000 TIF Housing 50,000 50,000 50,000 50,000 50,000 250,000 Pres Homes&Prairie Center Drive Streetscape 16806 n/a 4,248,300 4,248,300 Economic Development Fund 400,000 400,000 Grant 848,300 848,300 Special Service District 1,600,000 1,600,000 TIF Housing New 1,400,000 1,400,000 Prairie Center Drive Bridge Improvements 16807 1 125,000 125,000 TIF Pooled Redeveloment 125,000 125,000 City West Southwest Light Rail Transit(SWLRT) 17801 n/a 400,000 400,000 Economic Development Fund 400,000 400,000 Golden Triangle Southwest Light Rail Transit 17802 n/a 450,000 450,000 Economic Development Fund 450,000 450,000 Town Center Southwest Light Rail Transit 17803 n/a 500,000 500,000 Economic Development Fund 500,000 500,000 Southwest Station Improvements 17804 n/a 450,000 450,000 Economic Development Fund 450,000 450,000 Mitchell Station Improvements 17805 n/a 350,000 350,000 Economic Development Fund 350,000 350,000 Community Development Total 660,000 4,863,300 3,500,000 450,000 250,000 9,723,300 Engineering Friday,November 14,2014 44 Department Project# Priority 2015 2016 2017 2018 2019 Total Preserve Blvd(Westwind to ALP)and ALP Intersect 02-5583 2 3,000,000 3,000,000 MSA 2,500,000 2,500,000 Utility Fund-Storm Water 500,000 500,000 Pioneer Trail(City Street)(CSAH 1 to CSAH 1) 04-5632 1 700,000 700,000 Assessment 200,000 200,000 Pavement Management Fund 400,000 400,000 Utility Fund-Storm Water 100,000 100,000 Beach Road Water Main 09-5744 n/a 750,000 750,000 Assessment 300,000 300,000 Utility Fund-Water 450,000 450,000 South Shady Oak Rd(TH 212 Interchange) 11-5800 n/a 16,690,000 5,000,000 21,690,000 Assessment 2,000,000 5,000,000 7,000,000 County 5,000,000 5,000,000 MnDOT 3,500,000 3,500,000 MSA 3,250,000 3,250,000 TIF Pooled Redeveloment 2,000,000 2,000,000 Utility Fund-Sewer 90,000 90,000 Utility Fund-Water 850,000 850,000 CSAH 61(Charlson Rd.to Carver County) 12-5818 2 24,490,000 23,700,000 48,190,000 County 250,000 250,000 MnDOT 23,700,000 23,700,000 47,400,000 MSA 300,000 300,000 Utility Fund-Storm Water 100,000 100,000 Utility Fund-Water 140,000 140,000 Eden Prairie Road Connection to FCD 13-5844 n/a 3,000,000 3,000,000 Assessment 300,000 300,000 MSA Z550,000 2,550,000 Utility Fund-Sewer 50,000 50,000 Utility Fund-Storm Water 50,000 50,000 Utility Fund-Water 50,000 50,000 Medcom Boulevard(Extention to Franlo Road) 52-150 n/a 750,000 750,000 Transportation Fund 600,000 600,000 Utility Fund-Sewer 25,000 25,000 Utility Fund-Storm Water 50,000 50,000 Utility Fund-Water 75,000 75,000 Prairie Center Dr./Preserve Blvd.Intersection PE-8009 1 1,900,000 1,900,000 MSA 1,800,000 1,800,000 Utility Fund-Sewer 25,000 25,000 Utility Fund-Storm Water 50,000 50,000 Utility Fund-Water 25,000 25,000 Valley View Road/Topview Road Intersection PE-8011 2 150,000 150,000 Assessment 150,000 150,000 W.78th Street(Prairie Ctr Dr to Washington Ave) PE-8024 2 2,800,000 2,800,000 MnDOT 750,000 750,000 MSA 1,000,000 1,000,000 Pavement Management Fund 800,000 800,000 Utility Fund-Storm Water 150,000 150,000 Utility Fund-Water 100,000 100,000 Prairie Center Drive/Franlo Road Signal PE-8027 2 600,000 600,000 MSA 500,000 500,000 Transportation Fund 100,000 100,000 West 70th St.Extension PE-8043 1 2,200,000 2,200,000 Assessment 1,400,000 1,400,000 Economic Development Fund 275,000 275,000 Special Service District 525,000 525,000 Friday,November 14,2014 45 Department Project# Priority 2015 2016 2017 2018 2019 Total Technology Dr Improvements(west of FCDr) PE-8048 1 100,000 100,000 MSA 100,000 100,000 Duck Lake Road(Duck Lk Trl to S.Shore Ln) PE-8084 2 1,350,000 1,350,000 Capital Maintenance&Reinvestment Fund 250,000 250,000 MSA 800,000 800,000 Utility Fund-Storm Water 300,000 300,000 Operational and Maintenance Improvements PE-8103 1 100,000 100,000 100,000 100,000 100,000 500,000 Transportation Fund 100,000 100,000 100,000 100,000 100,000 500,000 West 62nd Street(UHG) PE-8113 n/a 1,870,000 1,870,000 Assessment 1,870,000 1,870,000 Willow Creek Road PE-8114 n/a 2,700,000 2,700,000 Assessment 900,000 900,000 Pavement Management Fund 600,000 600,000 Utility Fund-Sewer 550,000 550,000 Utility Fund-Storm Water 100,000 100,000 Utility Fund-Water 550,000 550,000 West 70th St-East Segment PE-8115 n/a 1,100,000 1,100,000 Capital Maintenance&Reinvestment Fund 1,000,000 1,000,000 Utility Fund-Storm Water 75,000 75,000 Utility Fund-Water 25,000 25,000 LRT Project Improvements PE-8121 n/a 1,000,000 750,000 1,750,000 Transportation Fund 1,000,000 750,000 1,750,000 Singletree Lane Streetscape/Water Quality PE-8123 2 885,000 615,000 1,500,000 Assessment 535,000 535,000 Capital Maintenance&Reinvestment Fund 315,000 315,000 Economic Development Fund 150,000 150,000 300,000 Utility Fund-Storm Water 200,000 150,000 350,000 N-S Road in TownCenter(Singletree to LRT Station) PE-MCA 8075 n/a 1,600,000 1,100,000 2,700,000 Capital Maintenance&Reinvestment Fund 1,300,000 850,000 2,150,000 Economic Development Fund 200,000 200,000 Utility Fund-Sewer 50,000 50,000 Utility Fund-Storm Water 250,000 250,000 Utility Fund-Water 50,000 50,000 Engineering Total 16,790,000 32,590,000 35,200,000 6,705,000 8,015,000 99,300,000 Facilities 1 Building Restoration 05201 1 123,000 123,000 123,000 123,000 123,000 615,000 Facilities Internal Service Fund 120,000 120,000 120,000 120,000 120,000 600,000 Liquor Building Fund 3,000 3,000 3,000 3,000 3,000 15,000 Police Garage Roof 10213 1 50,000 50,000 Facilities Internal Service Fund 50,000 50,000 Mill and Overlay West Lot Fire 1 13201 1 65,000 65,000 Facilities Internal Service Fund 65,000 65,000 Den Road Replace Roof 13231 1 130,000 130,000 Liquor Building Fund 130,000 130,000 Generator for Fire 2 14201 n/a 75,000 75,000 Facilities Internal Service Fund 75,000 75,000 Recarpet Main Lobby City Center 14202 1 95,000 95,000 Facilities Internal Service Fund 95,000 95,000 Replace Ceramic Tile in Lobby Restrooms City Ctr 14204 1 25,000 25,000 Facilities Internal Service Fund 25,000 25,000 Build Offices in Police 14205 n/a 250,000 250,000 Friday,November 14,2014 46 Department Project# Priority 2015 2016 2017 2018 2019 Total Facilities Internal Service Fund 250,000 250,000 Generator for Fire 3 15201 n/a 75,000 75,000 Facilities Internal Service Fund 75,000 75,000 Recarpet Lower Atrium and Heritage Rooms City Cent 15202 1 95,000 95,000 Facilities Internal Service Fund 95,000 95,000 Replace Ceramic in City Hall Restrooms 15203 1 40,000 40,000 Facilities Internal Service Fund 40,000 40,000 Replace Fire Station 2 Roof 15204 1 255,000 255,000 Facilities Internal Service Fund 255,000 255,000 Replace Building Electrical Switchgear 15205 2 80,000 80,000 Facilities Internal Service Fund 80,000 80,000 Replace East Cooling Tower City Center 16201 1 95,000 95,000 Facilities Internal Service Fund 95,000 95,000 Sleeping Quarters for Station 2 Duty Crew 16202 n/a 75,000 75,000 Facilities Internal Service Fund 75,000 75,000 Sleeping Quarters for Station 3 Duty Crew 16203 n/a 75,000 75,000 Facilities Internal Service Fund 75,000 75,000 Sleeping Quarters for Station 4 Duty Crew 16204 n/a 75,000 75,000 Facilities Internal Service Fund 75,000 75,000 Replace West Cooling Tower City Center 17201 1 95,000 95,000 Facilities Internal Service Fund 95,000 95,000 Recarpet Staff Areas City Center 17202 1 180,000 180,000 Facilities Internal Service Fund 180,000 180,000 Replace MUA&Exhaust for Rink 1 17203 2 125,000 125,000 Facilities Internal Service Fund 125,000 125,000 Replace MUA&Exhaust in Rink 2 Teamrooms 18202 2 110,000 110,000 Facilities Internal Service Fund 110,000 110,000 New Roof at Fire 1 19202 1 180,000 180,000 Facilities Internal Service Fund 180,000 180,000 City Center Heat Pump Replacement 8283 1 75,000 75,000 75,000 75,000 75,000 375,000 Facilities Internal Service Fund 75,000 75,000 75,000 75,000 75,000 375,000 New Chiller for City Center 9229 1 175,000 175,000 Facilities Internal Service Fund 175,000 175,000 Facilities Total 753,000 483,000 978,000 643,000 553,000 3,410,000 Fire 11 Tower/Microwave 13600 n/a 90,000 90,000 Capital Maintenance&Reinvestment Fund 90,000 90,000 Security Cameras 14600 n/a 35,000 50,000 25,000 110,000 Capital Maintenance&Reinvestment Fund 35,000 50,000 25,000 110,000 E-ONE 78'ladder truck 15600 n/a 700,000 700,000 Capital Maintenance&Reinvestment Fund 200,000 200,000 Sale of Equipment 500,000 500,000 Card Access 17600 n/a 150,000 150,000 Capital Maintenance&Reinvestment Fund 150,000 150,000 Dispatch Consoles and Logging 17602 n/a 50,000 50,000 100,000 Capital Maintenance&Reinvestment Fund 50,000 50,000 100,000 Replace and upgrade analog pnone loggers 17603 n/a 50,000 50,000 Capital Maintenance&Reinvestment Fund 50,000 50,000 Friday,November 14,2014 47 Department Project# Priority 2015 2016 2017 2018 2019 Total Radio Replacement 20601 1 500,000 500,000 500,000 250,000 250,000 2,000,000 Capital Maintenance&Reinvestment Fund 500,000 500,000 500,000 250,000 250,000 2,000,000 Fire Total 1,200,000 635,000 700,000 390,000 275,000 3,200,000 [Information Technology I Internal/External Network-IT 06300 1 72,000 120,000 325,000 517,000 IT Internal Service Fund 72,000 120,000 325,000 517,000 Document Imaging-Citywide 06301 n/a 25,000 25,000 50,000 IT Internal Service Fund 25,000 25,000 50,000 Fiber Implementation 06303 n/a 55,000 50,000 105,000 IT Internal Service Fund 55,000 50,000 105,000 Police Mobile Computer System Replacement 10305 1 165,000 165,000 IT Internal Service Fund 165,000 165,000 Phone System Upgrade 14304 1 30,000 50,000 80,000 IT Internal Service Fund 30,000 50,000 80,000 GIS Data Collection Project 15305 n/a 28,000 28,000 56,000 IT Internal Service Fund 28,000 28,000 56,000 Information Technology Total 210,000 50,000 173,000 540,000 973,000 Parks and Recreation 11 Riley Creek Trail-Phase I&II 06121 1 130,000 130,000 Park Improvement Fund 130,000 130,000 PCP-Phase V-Full Access Entry Road 09103 n/a 200,000 200,000 Park Improvement Fund 200,000 200,000 Riley Creek Trail-Phase III 09105 n/a 70,000 70,000 Park Improvement Fund 70,000 70,000 Miller Park Athletic Field Improvements 10106 n/a 280,000 280,000 560,000 Park Improvement Fund 280,000 280,000 560,000 Staring Lake Playground Replacement 10107 1 50,000 1,000,000 1,050,000 Capital Maintenance&Reinvestment Fund 50,000 1,000,000 1,050,000 Cedar Hills Park Development 11101 n/a 850,000 850,000 Park Improvement Fund 850,000 850,000 Play Equipment Replacement 11188 1 80,000 80,000 150,000 310,000 Capital Maintenance&Reinvestment Fund 80,000 80,000 150,000 310,000 Parks Parking Lot Maintenance 11199 1 820,000 100,000 265,000 70,000 400,000 1,655,000 Capital Maintenance&Reinvestment Fund 820,000 100,000 265,000 70,000 400,000 1,655,000 Cedar Hills Park Development-Phase II 12104 n/a 260,000 260,000 Park Improvement Fund 260,000 260,000 Lower Purgatory Creek Trail-Phase III 12105 n/a 160,000 160,000 Park Improvement Fund 160,000 160,000 MN River Vista 12107 n/a 30,000 200,000 230,000 Park Improvement Fund 30,000 200,000 230,000 Pheasant Woods Park Renovation 13103 n/a 150,000 150,000 Park Improvement Fund 150,000 150,000 Forest Hills Park Tennis Court Renovation 14101 1 150,000 150,000 Capital Maintenance&Reinvestment Fund 150,000 150,000 Trail Maintenance 14102 1 340,000 440,000 280,000 310,000 340,000 1,710,000 Capital Maintenance&Reinvestment Fund 340,000 440,000 280,000 310,000 340,000 1,710,000 Friday,November 14,2014 48 Department Project# Priority 2015 2016 2017 2018 2019 Total Round Lake Park-Phase II 15102 n/a 50,000 1,800,000 1,850,000 Capital Maintenance&Reinvestment Fund 50,000 1,800,000 1,850,000 Skid Steer Loader 15103 n/a 50,000 50,000 Capital Maintenance&Reinvestment Fund 50,000 50,000 Riley Lake Park Renovation 16101 n/a 50,000 800,000 850,000 Capital Maintenance&Reinvestment Fund 50,000 800,000 850,000 Preserve Park Hockey Rink Replacement 17101 1 40,000 40,000 Capital Maintenance&Reinvestment Fund 40,000 40,000 Hidden Ponds Park Irrigation 17102 n/a 100,000 100,000 Park Improvement Fund 100,000 100,000 Miller Park Hockey Rink Replacement 18101 1 60,000 60,000 Capital Maintenance&Reinvestment Fund 60,000 60,000 Flying Cloud Fields-Regrading 18102 n/a 250,000 250,000 Park Improvement Fund 250,000 250,000 Storage Building-Staring Lake Park Amphitheatre 20103 n/a 250,000 250,000 Capital Maintenance&Reinvestment Fund 250,000 250,000 New Trails and Sidewalk Construction 5081 2 260,000 275,000 285,000 300,000 315,000 1,435,000 Capital Maintenance&Reinvestment Fund 260,000 275,000 285,000 300,000 315,000 1,435,000 Parks and Recreation Total 2,770,000 4,295,000 1,990,000 1,860,000 1,455,000 12,370,000 Police Additional Police Squads 06500 n/a 35,000 35,000 70,000 Capital Maintenance&Reinvestment Fund 35,000 35,000 70,000 Department Issued Phones 15500 n/a 37,500 37,500 Capital Maintenance&Reinvestment Fund 37,500 37,500 Mobile Command Center Remodel 16500 1 35,000 35,000 Capital Maintenance&Reinvestment Fund 35,000 35,000 Police Total 37,500 70,000 35,000 142,500 Public Works 11 Cold Storage Building 00-5519 n/a 755,000 755,000 Capital Maintenance&Reinvestment Fund 500,000 500,000 Utility Fund-Sewer 85,000 85,000 Utility Fund-Storm Water 85,000 85,000 Utility Fund-Water 85,000 85,000 Front End Loader and Snow Blower Attachment 06803 n/a 324,000 324,000 Capital Maintenance&Reinvestment Fund 324,000 324,000 Single Axle Dump Truck and Plow Equipment 06804 n/a 220,000 220,000 Capital Maintenance&Reinvestment Fund 220,000 220,000 Pavement Management Program 5091 1 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 11,000,000 Pavement Management Fund 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 11,000,000 Public Works Total 2,324,000 2,975,000 2,000,000 2,500,000 2,500,000 12,299,000 Sewer Utility Annual Sewer System Reinvestment 167100 1 456,000 456,000 456,000 456,000 1,824,000 Utility Fund-Sewer 456,000 456,000 456,000 456,000 1,824,000 Annual Lift Station Rehabilitation 167130 1 104,040 106,121 108,243 110,408 428,812 Utility Fund-Sewer 104,040 106,121 108,243 110,408 428,812 Friday,November 14,2014 49 Department Project# Priority 2015 2016 2017 2018 2019 Total Sewer Utility Total 560,040 562,121 564,243 566,408 2,252,812 Storm Water UtilityII Round Lake Water Quality Improvements 02-5581 1 30,000 30,000 Utility Fund-Storm Water 30,000 30,000 Riley Lake Water Quality Improvements 03-5589 1 25,000 35,000 60,000 Utility Fund-Storm Water 25,000 35,000 60,000 Mitchell Lake Water Quality Improvements 06-5679 1 50,000 50,000 Utility Fund-Storm Water 50,000 50,000 Riley Creek Bank Stabilization 08-5717 1 175,000 175,000 Utility Fund-Storm Water 175,000 175,000 Staring Lake Water Quality Improvements 08-5718 1 35,000 155,000 115,000 305,000 Utility Fund-Storm Water 35,000 155,000 115,000 305,000 Duck Lake Water Quality Improvements 08-5734 2 25,000 100,000 125,000 Utility Fund-Storm Water 25,000 100,000 125,000 Red Rock Lake Water Quality Improvements 08-5737 1 25,000 100,000 25,000 225,000 375,000 Utility Fund-Storm Water 25,000 100,000 25,000 225,000 375,000 Purgatory Creek Bank Stabilization 10-5773 1 125,000 50,000 175,000 Utility Fund-Storm Water 125,000 50,000 175,000 Town Center Water Quality Improvements 12-5813 2 75,000 75,000 Utility Fund-Storm Water 75,000 75,000 Eden Lake/Mall Area Water Quality Improvements 12-5873 2 35,000 135,000 75,000 245,000 Utility Fund-Storm Water 35,000 135,000 75,000 245,000 Total Maximum Daily Load /Demonstration Projects 13-5843 2 50,000 50,000 100,000 Utility Fund-Storm Water 50,000 50,000 100,000 Street Sweeper Replacement 13-5843 a n/a 285,000 285,000 Utility Fund-Storm Water 285,000 285,000 Storm Water Quality Improvement Projects 13-5843 b 2 175,000 225,000 250,000 300,000 325,000 1,275,000 Utility Fund-Storm Water 175,000 225,000 250,000 300,000 325,000 1,275,000 Facility&Operations Improvement Projects 13-5843 c 2 35,000 100,000 175,000 310,000 Utility Fund-Storm Water 35,000 100,000 175,000 310,000 Road Drainage Improvements 13-5843 d 2 50,000 75,000 100,000 125,000 150,000 500,000 Utility Fund-Storm Water 50,000 75,000 100,000 125,000 150,000 500,000 Riverview Road Culvert Repair 13-5847 2 250,000 250,000 Utility Fund-Storm Water 250,000 250,000 I&I Drain Tile Projects PE-8117 2 100,000 100,000 100,000 300,000 Utility Fund-Sewer 50,000 50,000 50,000 150,000 Utility Fund-Storm Water 50,000 50,000 50,000 150,000 Storm Water Utility Total 715,000 875,000 850,000 1,260,000 935,000 4,635,000 Water UtilityII Water Cons.Landscaping 13703 n/a 20,000 20,000 21,000 21,500 22,000 104,500 Utility Fund-Water 20,000 20,000 21,000 21,500 22,000 104,500 Parks Smart Irrigation Control Upgrade 147080 n/a 15,000 20,000 20,000 21,000 21,000 97,000 Utility Fund-Water 15,000 20,000 20,000 21,000 21,000 97,000 Well Electrical&Controls Upgrade(Well No.6) 157010 2 162,000 162,000 Utility Fund-Water 162,000 162,000 Water Main,625 ft,Dell Rd at Crestwood/Overland 15703 n/a 90,000 90,000 Friday,November 14,2014 50 Department Project# Priority 2015 2016 2017 2018 2019 Total Utility Fund-Water 90,000 90,000 Fixed Network Automatic Meter Reading System 157060 n/a 90,000 2,300,000 2,310,000 4,700,000 Utility Fund-Water 90,000 2,300,000 2,310,000 4,700,000 Park Irrigation Conservation Project 157080 n/a 50,000 50,000 Utility Fund-Water 50,000 50,000 Well No.17 Construction 167011 n/a 30,000 1,200,000 1,230,000 Utility Fund-Water 30,000 1,200,000 1,230,000 Well No.17 Well Collector Main 167012 n/a 270,000 270,000 Utility Fund-Water 270,000 270,000 Water Tower Recoating(Market Center) 167030 1 1,045,000 1,045,000 Debt Utility Revenue Bonds-Water 1,000,000 1,000,000 Utility Fund-Water 45,000 45,000 Ground Storage Reservoir(GSR)&Pump Sta. 167031 n/a 4,000,000 3,000,000 7,000,000 Debt Utility Revenue Bonds-Water 4,000,000 3,000,000 7,000,000 Well Electrical&Controls Upgrade(Well No.12) 177010 2 5,500 150,000 155,500 Utility Fund-Water 5,500 150,000 155,500 Well Electrical&Controls Upgrade(Well No.13) 187010 2 6,000 60,000 66,000 Utility Fund-Water 6,000 60,000 66,000 Well No.18 Drilling 187011 n/a 500,000 500,000 Debt Utility Revenue Bonds-Water 500,000 500,000 Well No.18 Facilities-Well House,Collector Main 187012 n/a 1,000,000 1,000,000 Debt Utility Revenue Bonds-Water 1,000,000 1,000,000 Water Tower Recoating(Dell Road-Hidden Ponds) 187030 1 10,000 1,250,000 1,260,000 Debt Utility Revenue Bonds-Water 1,250,000 1,250,000 Utility Fund-Water 10,000 10,000 Well Electrical&Controls Upgrade(Well 11) 197010 2 6,500 150,000 156,500 Utility Fund-Water 6,500 150,000 156,500 High Service Pump Room Upgrade 197022 1 25,000 2,000,000 2,025,000 Utility Fund-Water 25,000 2,000,000 2,025,000 Well Electrical&Controls Upgrade(Well No.10) 207010 2 7,000 7,000 Utility Fund-Water 7,000 7,000 Water Utility Total 457,000 8,860,500 5,523,500 3,027,500 2,050,000 19,918,500 GRAND TOTAL 25,996,500 56,296,840 51,501,621 17,999,743 16,624,408 168,419,112 Friday,November 14,2014 51 City of Eden Prairie, Minnesota Capital Plan 2020 thru 2024 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2020 2021 2022 2023 2024 Total Communication I Council Chambers Improvements and Maintenance 19901 1 25,000 25,000 25,000 25,000 25,000 125,000 PEG Fund 25,000 25,000 25,000 25,000 25,000 125,000 Communication Total 25,000 25,000 25,000 25,000 25,000 125,000 Community Development Rehab to Affordable 13803 1 50,000 50,000 50,000 50,000 50,000 250,000 CDBG 25,000 25,000 25,000 25,000 25,000 125,000 TIFHousing 25,000 25,000 25,000 25,000 25,000 125,000 Housing Rehab and First Time Home Buyer(FTHB) 15802 1 200,000 200,000 200,000 200,000 200,000 1,000,000 CDBG 150,000 150,000 150,000 150,000 150,000 750,000 TIF Housing 50,000 50,000 50,000 50,000 50,000 250,000 N-S Road in Town Center Phase II 20802 n/a 2,900,000 2,900,000 TIF Pooled Redeveloment 2,900,000 2,900,000 Community Development Total 3,150,000 250,000 250,000 250,000 250,000 4,150,000 Engineering Dell Road[Crestwood Terrace to FCD(CSAH 61)] 06-5681 2 3,400,000 3,400,000 Assessment 500,000 500,000 MSA 2,500,000 2,500,000 Utility Fund-Storm Water 200,000 200,000 Utility Fund-Water 200,000 200,000 TH 101 (Pleasant View Rd.to TH 5) 94-5366 2 15,000,000 15,000,000 County 6,000,000 6,000,000 MnDOT 6,000,000 6,000,000 MSA 1,300,000 1,300,000 Other City 1,500,000 1,500,000 Utility Fund-Storm Water 200,000 200,000 Birch Island Road 94-5370 2 1,000,000 1,000,000 Assessment 250,000 250,000 Capital Maintenance&Reinvestment Fund 650,000 650,000 Utility Fund-Storm Water 100,000 100,000 Riley Lake Road(Riley Creek to Chanhassen) 95-5394 1 750,000 750,000 Assessment 150,000 150,000 MSA 500,000 500,000 Utility Fund-Storm Water 100,000 100,000 Flying Cloud Dr.(Shady Oak Rd to Washington Ave) 99-5488 2 3,750,000 3,750,000 Assessment 1,500,000 1,500,000 Pavement Management Fund 1,900,000 1,900,000 Utility Fund-Sewer 50,000 50,000 Utility Fund-Storm Water 250,000 250,000 Utility Fund-Water 50,000 50,000 Friday,November 14,2014 52 Department Project# Priority 2020 2021 2022 2023 2024 Total Anderson Lakes Pkwy(Amsden Way to Franlo Rd) PE-8013 1 2,500,000 2,500,000 MSA 2,350,000 2,350,000 Utility Fund-Storm Water 100,000 100,000 Utility Fund-Water 50,000 50,000 Valley View Rd/Shady Oak Rd Traffic Signal PE-8042 1 800,000 800,000 GTA-Funding Under Review 800,000 800,000 Duck Lake Trail(Dell Rd to CR 4) PE-8083 2 4,650,000 4,650,000 MSA 3,650,000 3,650,000 Pavement Management Fund 1,000,000 1,000,000 Creek Knoll Road PE-8100 2 900,000 900,000 Pavement Management Fund 300,000 300,000 Transportation Fund 450,000 450,000 Utility Fund-Storm Water 150,000 150,000 Operational and Maintenance Improvements PE-8103 1 100,000 100,000 100,000 100,000 100,000 500,000 Transportation Fund 100,000 100,000 100,000 100,000 100,000 500,000 Valley View/TH 169 Interchange PE-8105 2 15,000,000 15,000,000 GTA-Funding Under Review 5,000,000 5,000,000 MnDOT 5,000,000 5,000,000 Other City 5,000,000 5,000,000 Flying Cloud Drive MCA Improvements PE-8116 n/a 2,000,000 2,000,000 County 1,000,000 1,000,000 MSA 1,000,000 1,000,000 W.78th Street/Den Rd.Intersection PE-MCA 8052 2 600,000 600,000 MSA 600,000 600,000 Engineering Total 3,500,000 30,100,000 5,550,000 5,350,000 6,350,000 50,850,000 Facilities Building Restoration 05201 1 123,000 123,000 123,000 123,000 123,000 615,000 Facilities Internal Service Fund 120,000 120,000 120,000 120,000 120,000 600,000 Liquor Building Fund 3,000 3,000 3,000 3,000 3,000 15,000 Astro Turf for Rink 3 13226 n/a 80,000 80,000 Facilities Internal Service Fund 80,000 80,000 Cooling System for Dry Floor Events in Rink 3 13227 n/a 80,000 80,000 Facilities Internal Service Fund 80,000 80,000 Replace MUA&Exhaust for Rink 2 18201 2 130,000 130,000 Facilities Internal Service Fund 130,000 130,000 Replace Boiler City Center 19201 1 125,000 125,000 Facilities Internal Service Fund 125,000 125,000 Replace second Boiler 20201 1 125,000 125,000 Facilities Internal Service Fund 125,000 125,000 New Roof at Senior Center 22201 1 280,000 280,000 Facilities Internal Service Fund 280,000 280,000 Replace 2 Rooftop AHU at Senior Center 22202 2 60,000 60,000 Facilities Internal Service Fund 60,000 60,000 City Center Heat Pump Replacement 8283 1 75,000 75,000 75,000 75,000 75,000 375,000 Facilities Internal Service Fund 75,000 75,000 75,000 75,000 75,000 375,000 Facilities Total 578,000 358,000 538,000 198,000 198,000 1,870,000 Fire Security Cameras 14600 n/a 25,000 25,000 50,000 Friday,November 14,2014 53 Department Project# Priority 2020 2021 2022 2023 2024 Total Capital Maintenance&Reinvestment Fund 25,000 25,000 50,000 Radio Replacement 20601 1 250,000 250,000 250,000 250,000 250,000 1,250,000 Capital Maintenance&Reinvestment Fund 250,000 250,000 250,000 250,000 250,000 1,250,000 Engine 21,31&32 24600 n/a 2,100,000 2,100,000 Debt-Capital Equipment Bonds 2,100,000 2,100,000 Fire Total 250,000 275,000 250,000 275,000 2,350,000 3,400,000 Information Technology Internal/External Network-IT 06300 1 120,000 25,000 145,000 IT Internal Service Fund 120,000 25,000 145,000 Police Mobile Computer System Replacement 10305 1 165,000 165,000 IT Internal Service Fund 165,000 165,000 Phone System Upgrade 14304 1 50,000 50,000 IT Internal Service Fund 50,000 50,000 Information Technology Total 120,000 25,000 165,000 50,000 360,000 Parks and Recreation Miller Park Baseball Stadium Seating 10108 n/a 250,000 250,000 Anticipated Donation 200,000 200,000 Capital Maintenance&Reinvestment Fund 50,000 50,000 Staring Lake Park Shelter Reconstruction 11103 n/a 800,000 800,000 Capital Maintenance&Reinvestment Fund 800,000 800,000 Play Equipment Replacement 11188 1 90,000 90,000 160,000 200,000 160,000 700,000 Capital Maintenance&Reinvestment Fund 90,000 90,000 160,000 200,000 160,000 700,000 Parks Parking Lot Maintenance 11199 1 80,000 250,000 80,000 80,000 80,000 570,000 Capital Maintenance&Reinvestment Fund 80,000 250,000 80,000 80,000 80,000 570,000 Miller Park Shelter 13102 n/a 600,000 600,000 Park Improvement Fund 600,000 600,000 Trail Maintenance 14102 1 300,000 450,000 400,000 450,000 400,000 2,000,000 Capital Maintenance&Reinvestment Fund 300,000 450,000 400,000 450,000 400,000 2,000,000 Flying Cloud Fields-Regrading 18102 n/a 250,000 250,000 250,000 750,000 Park Improvement Fund 250,000 250,000 250,000 750,000 Auxiliary Picnic Shelters 20102 n/a 125,000 125,000 Capital Maintenance&Reinvestment Fund 125,000 125,000 New Trails and Sidewalk Construction 5081 2 330,000 350,000 365,000 380,000 380,000 1,805,000 Capital Maintenance&Reinvestment Fund 330,000 350,000 365,000 380,000 380,000 1,805,000 Parks and Recreation Total 2,700,000 1,140,000 1,380,000 1,110,000 1,270,000 7,600,000 Public Works Pavement Management Program 5091 1 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 16,000,000 Pavement Management Fund 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 16,000,000 Public Works Total 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 16,000,000 Sewer Utility Annual Sewer System Reinvestment 167100 1 456,000 456,000 456,000 456,000 456,000 2,280,000 Utility Fund-Sewer 456,000 456,000 456,000 456,000 456,000 2,280,000 Annual Lift Station Rehabilitation 167130 1 112,616 114,869 117,166 120,000 120,000 584,651 Friday,November 14,2014 54 Department Project# Priority 2020 2021 2022 2023 2024 Total Utility Fund-Sewer 112,616 114,869 117,166 120,000 120,000 584,651 Sewer Utility Total 568,616 570,869 573,166 576,000 576,000 2,864,651 Storm Water Utility11 Round Lake Water Quality Improvements 02-5581 1 50,000 175,000 40,000 265,000 Utility Fund-Storm Water 50,000 175,000 40,000 265,000 Mitchell Lake Water Quality Improvements 06-5679 1 30,000 30,000 Utility Fund-Storm Water 30,000 30,000 Riley Creek Bank Stabilization 08-5717 1 75,000 150,000 225,000 Utility Fund-Storm Water 75,000 150,000 225,000 Staring Lake Water Quality Improvements 08-5718 1 185,000 150,000 75,000 100,000 510,000 Utility Fund-Storm Water 185,000 150,000 75,000 100,000 510,000 Red Rock Lake Water Quality Improvements 08-5737 1 25,000 125,000 150,000 Utility Fund-Storm Water 25,000 125,000 150,000 Minnesota River Bank Stabilization 10-5770 2 75,000 300,000 125,000 500,000 Utility Fund-Storm Water 75,000 300,000 125,000 500,000 Purgatory Creek Bank Stabilization 10-5773 1 100,000 175,000 275,000 Utility Fund-Storm Water 100,000 175,000 275,000 Town Center Water Quality Improvements 12-5813 2 325,000 250,000 200,000 75,000 850,000 Utility Fund-Storm Water 325,000 250,000 200,000 75,000 850,000 Eden Lake/Mall Area Water Quality Improvements 12-5873 2 250,000 250,000 Utility Fund-Storm Water 250,000 250,000 Total Maximum Daily Load /Demonstration Projects 13-5843 2 100,000 100,000 Utility Fund-Storm Water 100,000 100,000 Storm Water Quality Improvement Projects 13-5843 b 2 350,000 375,000 400,000 425,000 450,000 2,000,000 Utility Fund-Storm Water 350,000 375,000 400,000 425,000 450,000 2,000,000 Facility&Operations Improvement Projects 13-5843 c 2 250,000 275,000 525,000 Utility Fund-Storm Water 250,000 275,000 525,000 Road Drainage Improvements 13-5843 d 2 175,000 200,000 225,000 250,000 275,000 1,125,000 Utility Fund-Storm Water 175,000 200,000 225,000 250,000 275,000 1,125,000 I&I Drain Tile Projects PE-8117 2 50,000 50,000 50,000 150,000 Utility Fund-Sewer 25,000 25,000 25,000 75,000 Utility Fund-Storm Water 25,000 25,000 25,000 75,000 Storm Water Utility Total 1,485,000 1,575,000 1,230,000 1,525,000 1,140,000 6,955,000 Water Utility 11 Water Cons.Landscaping 13703 n/a 22,000 22,000 Utility Fund-Water 22,000 22,000 Parks Smart Irrigation Control Upgrade 147080 n/a 22,000 22,000 Utility Fund-Water 22,000 22,000 Well Electrical&Controls Upgrade(Well No.10) 207010 2 110,000 110,000 Utility Fund-Water 110,000 110,000 Well No.19 Drilling 217011 n/a 500,000 500,000 Debt Utility Revenue Bonds-Water 500,000 500,000 Well No.19 Facilities-Well House,Collector Main 217013 n/a 1,000,000 1,000,000 Debt Utility Revenue Bonds-Water 1,000,000 1,000,000 Well No.20 Drilling 237010 n/a 500,000 500,000 Utility Fund-Water 500,000 500,000 Friday,November 14,2014 55 Department Project# Priority 2020 2021 2022 2023 2024 Total Well No.20 Facilities-Well House,Collector Main 237011 n/a 1,010,000 1,010,000 Utility Fund-Water 1,010,000 1,010,000 Chlorine Feed System Replacement 237020 1 250,000 250,000 Utility Fund-Water 250,000 250,000 East Side Retaining Wall Reconstruction 237021 1 25,000 25,000 Utility Fund-Water 25,000 25,000 West Side Retaining Wall Reconstruction 237022 1 25,000 25,000 Utility Fund-Water 25,000 25,000 WTP Garage Expansion Phase I 237023 1 200,000 200,000 Utility Fund-Water 200,000 200,000 Heating&Cooling System Replacement 247021 1 24,000 800,000 824,000 Debt Utility Revenue Bonds-Water 800,000 800,000 Utility Fund-Water 24,000 24,000 Water Utility Total 654,000 1,500,000 1,534,000 800,000 4,488,000 GRAND TOTAL 16,030,616 38,818,869 12,961,166 14,343,000 16,509,000 98,662,651 Friday,November 14,2014 56 Project# 19901 Project Name Council Chambers Improvements and Maintenance Type Unassigned Department Communication Useful Life Unassigned Contact Joyce Lorenz Category City Center Priority 1-Maintenance Safety No Annual Cost Annual Savings Description Total Project Cost: $320,000 Strategic planning for repair and maintenance of Council Chambers AN system,including upgrading equipment according to useful life. Justification Meeting broadcasts are required by law. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Total 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total PEG Fund 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Total 80,000 40,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 320,000 Budget Impact/Other 57 Friday,November 14,2014 Project# 13801 Project Name Entry Monument/Signs Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Economic Development Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $450,000 Installation of City Entry Monument Signs at strategic entrances into Eden Prairie.The program assumes construction of 6 monument signs along major highways;3 in 2015,2 in 2016 and an additional sign along 212 westbound in conjunction with the SW LRT project in 2018. Justification The signs will assist with wayfinding because they will help visitors and residents identify when they have entered Eden Prairie.Another goal of the project is for the signs to help extend the City's brand experience and be impactful on both an individual and collective basis. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 210,000 140,000 100,000 450,000 Total 210,000 140,000 100,000 450,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 210,000 140,000 100,000 450,000 Fund Total 210,000 140,000 100,000 450,000 Budget Impact/Other The signs are budgeted to cost$70,000 each with potential additional costs to integrate a sign with the LRT project.The Economic Development Fund has adequate balance for 6 signs. 58 Friday,November 14,2014 Project# 13803 Project Name Rehab to Affordable Type Unassigned Department Community Development Useful Life 15 years Contact Janet Jerimiah Category Housing Priority 1-Maintenance Safety No Annual Cost Annual Savings Description Total Project Cost: $500,000 Invest Pooled Housing TIF/CDBG funds into existing rental developments and homeowners associations to gain affordable units.The investment is structured as low interest,deferred loans for improvements to the property with a commitment to maintain affordability for income-qualified households. Justification The Met Council allows for the investment in existing properties to become set-asides for affordable units. This helps us work toward the goal of affordability that the Met Council has set for Eden Prairie. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Other 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Total 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Housing 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25.000 250,000 CDBG 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 Total 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 Budget Impact/Other Pooled TIF and CDBG funds are forecasted to adequately cover expenditures. 59 Friday,November 14,2014 Project# 14801 Project Name Collaborative/Co-location Work Space Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Economic Development Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $100,000 Collaborative/Co-location spaces provide an alternative to working from home or meeting at the local coffee shop.Although it's expected the space would be primarily funded and operated privately,funding may be necessary for tenant improvements and office equipment. Justification In order to help start-up businesses,independent workers,knowledge based workers,and existing home based businesses-the Council supports the idea of helping create a co-location or collaborative work space in Eden Prairie. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 Total 100,000 100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 100,000 100,000 Fund Total 100,000 100,000 Budget Impact/Other Location could be the existing City of Eden Prairie Housing and Community Services(OHCS)office at the Mall if the OHCS office could be moved to City Center in any excess space after leasing.Other locations could also be considered.The Economic Development Fund has adequate budget. 60 Friday,November 14,2014 Project# 14802 Project Name St.Johns Wood Type Unassigned Department Community Development Useful Life 15 years Contact Janet Jerimiah Category Housing Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $400,000 Structural and landscaping improvements to keep the property viable.Several units have aluminum wiring which is no longer code and they may require replacement with copper wiring.This is a cost that homeowners may not be able to absorb without assistance from a housing rehab loan or other financial product offered by the city such as a Housing Improvement Area. Justification These are some of the most affordable homeownership units in Eden Prairie and the HOA does not have sufficient funds to make all of the repairs necessary to keep the property viable. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 100,000 100,000 400,000 Total 100,000 100,000 100,000 100,000 400,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Housing 100,000 100,000 100,000 100,000 400,000 Total 100,000 100,000 100,000 100,000 400,000 Budget Impact/Other 61 Friday,November 14,2014 Project# 14804 Project Name Transit Oriented Development(TOD)Affordable Type Unassigned Department Community Development Useful Life 25 years Contact Janet Jerimiah Category Housing Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $1,000,000 New rental housing with 20-40%affordable units within walking distance of the South West LRT line.This project could require assembly of properties including the City-owned daycare on Singletree or other properties near LRT stations. Justification Transit Oriented Development(TOD)with affordable housing is a concept that is consisitent with our Comprehensive Plan and helps attract grant funding. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Land 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Housing 1,000,000 1,000,000 Total 1,000,000 1,000,000 Budget Impact/Other No budget impact;new TIF funds generated by the development would be used.A land write-down of the City-owned daycare could be considered. 62 Friday,November 14,2014 Project# 15802 Project Name Housing Rehab and First Time Home Buyer(FTHB) Type Unassigned Department Community Development Useful Life 15 years Contact Janet Jerimiah Category Housing Priority 1-Maintenance Safety No Annual Cost Annual Savings Description Total Project Cost: $2,000,000 Use Pooled Housing TIF and CDBG funds to assist housing rehab clients and first time home buyers. This initiative was used successfully with TIF 10 Sterling Ponds funds in 2013&2014. Justification TIF household income guidelines are higher than CDBG income guidelines which allows us to serve a greater number of individuals,keeping the housing stock well-maintained and providing greater home-ownership opportunities. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 1,250,000 Other 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 Total 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Housing 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 CDBG 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,500,000 Total 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 Budget Impact/Other Pooled TIF and CDBG funds are forecasted to adequately cover expenditures. 63 Friday,November 14,2014 Project# 16806 Project Name Pres Homes& Prairie Center Drive Streetscape Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Economic Development Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $4,248,300 The approved redevelopment of the southwest quadrant of Flying Cloud Drive and Prairie Center Drive by Presbyterian Homes will trigger Phase I Prairie Center Drive streetscape and way finding improvements including pedestrian/bicycle improvements,lighting,street furniture,monuments,kiosks,landscaping,banners,and directional signage from Columbine Road to Flying Cloud Drive. Presbyterian Homes has agreed to participate in a Special Services District to help fund and maintain the improvements.An$848,300 Livable Communities Demonstraion Account (LCDA)grant was awarded for stormwater and other project improvements.The grant expired in 2014 and would have to be re-applied for and re-awarded. A new TIF Housing District is anticipated for 20%afforadable senior and workforce housing units. Justification Identified as a priority community improvement during the Major Center Area Study and City Council planning sessions.PUD plans and a development agreement have been approved. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 1,400,000 1,400,000 Improvements 2,848,300 2,848,300 Total 4,248,300 4,248,300 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Grant 848,300 848,300 Economic Development 400,000 400,000 Fund Special Service District 1,600,000 1,600,000 TIF Housing New 1,400,000 1,400,000 Total 4,248,300 4,248,300 Budget Impact/Other Use of Economic Development Funds for 20%of streetscape has been anticipated.The Special Service Distrcit costs would be paid privately and the TIF funds would be generated by the new development.Some additional maintenance costs can be expected.Additional operational/maintenance costs are anticipated to be paid from the Special Service District. 64 Friday,November 14,2014 Project# 16807 Project Name Prairie Center Drive Bridge Improvements Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Economic Development Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $125,000 Upgrade Prairie Center Drive bridge over Highway 212 and include new lighting and a new or repainted railing with City logo features similar to the new Shady Oak bridge design.It is assumed that pooled TIF for transportation can be used for most or all of the improvements. Coordinate with MnDOT on painting other 212/Hwy 5 bridges,such as the Mitchell Road bridge over Highway 212,212 and Hwy 5 bridges over Wallace Rd,etc..No funding has been included in the CIP for painting of the MNDOT bridges. Justification The Prairie Center Drive bridge over Highway 212 is outdated compared to the other bridges in the City and needs upgrades.The other bridges need re painting and should be funded by MnDOT. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 125,000 125,000 Total 125,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Pooled Redeveloment 125,000 125,000 Total 125,000 125,000 Budget Impact/Other Economic Development funds should be available for Prairie Center Drive bridge if other resources can't be found. 65 Friday,November 14,2014 Project# 17801 Project Name City West Southwest Light Rail Transit(SWLRT) Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Light Rail Transit Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $400,000 Improvements at the City West SWLRT station area,beyond the base SWLRT project scope,including a public plaza,wayfinding signage,public art,and bicycle facilities.The public plaza will be adjacent to the station platform and will include paving,landscaping,seating,lighting,and signage.The bicycle facilities will be near the station platform and will include bike parking,lockers, and bikeshare facilities.These imporvements are Locally Requested Capital Improvements that could potentially be repaid from LRT project contingency funds but would likely need to be paid upfront by the City. UHG/Optum could also be approached as a potential funding contributor. Justification Improvements will facilitate place-making,public gathering,wayfinding,and access to the City West light rail station area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 400,000 400,000 Total 400,000 400,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 400,000 400,000 Fund Total 400,000 400,000 Budget Impact/Other The following are cost estimates from the Southwest Corridor Investment Framework.Public Plaza-$250,000.Wayfinding Signage-$25,000.Public Art-$100,000.Bike Facilities-$15,000. The total cost is$390,000 and has been rounded up to help address potential inflation.Adequate Economic Development Funds are projected. 66 Friday,November 14,2014 Project# 17802 Project Name Golden Triangle Southwest Light Rail Transit Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Light Rail Transit Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $450,000 Improvements at the Golden Triangle SWLRT station area,beyond the base SWLRT project scope,including a public plaza,wayfinding signage,public art,and bicycle facilities.The public plaza will be near the station platform and will include paving,plantings,shelter,seating,lighting,and signage.The bike facilities will be near the station platform and will include bike parking, lockers,and bikeshare facilities.These imporvements are Locally Requested Capital Improvements that could potentially be repaid from LRT project contingency funds but would likely need to be paid upfront by the City. Justification Improvements will facilitate place-making,public gathering,wayfinding,and access to the Golden Triangle light rail station area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 450,000 450,000 Total 450,000 450,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 450,000 450,000 Fund Total 450,000 450,000 Budget Impact/Other The following are cost estimates from the Southwest Corridor Investment Framework.Public Plaza-$250,000.Wayfinding Signage-$50,000.Public Art-$100,000.Bike Facilities-$15,000. The total cost is$415,000 and has been rounded up to$450,000 to help address potential inflation and unanticipated costs.Adequate Economic Development funds are projected. 67 Friday,November 14,2014 Project# 17803 Project Name Town Center Southwest Light Rail Transit Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Light Rail Transit Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $500,000 Improvements at the Town Center SWLRT station area,beyond the base SWLRT project scope,including a public plaza,wayfinding signage,public art,and bicycle facilities.The public plaza will be north of the station platform and will include paving,planting,seating,and lighting.Future bike facilities will include on-street bike lanes on Singletree Lane from Flying Cloud Drive to Prairie Center Drive,and on the Future Main Street south to Singletree Lane and north to Technology Drive.Bike facilities near the station platform will include bike parking,lockers,and bikeshare facilities.These improvements are Locally Requested Capital Improvements that could potentially be repaid from LRT project contingency funds but would likely need to be paid upfront by the City. Justification Improvements will facilitate place-making,public gathering,wayfinding,and access to the Town Center light rail station area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 500,000 500,000 Total 500,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 500,000 500,000 Fund Total 500,000 500,000 Budget Impact/Other The following are cost estimates from the Southwest Corridor Investment Framework.Public Plaza-$250,000.Wayfinding Signage-$50,000.Public Art-$100,000.Bike Facilities-$35,000. The total cost is$435,000 and has been rounded up to$500,000 to help address potential inflation and unanticipated costs or enhancements to the scope.Adequate Economic Development Funds are projected. 68 Friday,November 14,2014 Project# 17804 Project Name Southwest Station Improvements Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Light Rail Transit Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $450,000 Improvements at the Southwest Station SWLRT station area,beyond the base SWLRT project scope,including a public plaza,wayfinding signage,public art,and bicycle facilities.The public plaza will be near the station platform and will include paving,plantings,seating,and lighting.The bicycle facilities will be near the station platform and will include bike parking,lockers,and bikeshare facilities.These imporvements are Locally Requested Capital Improvements that could potentially be repaid from LRT project contingency funds but would likely need to be paid upfront by the City. Justification Improvements will facilitate place-making,public gathering,wayfinding,and access to the Southwest light rail station area.However,some of the improvements exist at the Southwest Transit bus station and should be replaced at the cost of the LRT project so it may be possible to reduce the City contribution. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 450,000 450,000 Total 450,000 450,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 450,000 450,000 Fund Total 450,000 450,000 Budget Impact/Other The following are cost estimates from the Southwest Corridor Investment Framework.Public Plaza-$250,000.Wayfinding Signage-$50,000.Public Art-$100,000.Bike Facilities-$15,000. The total cost is$415,000 and has been rounded up to$450,000 to address inflation.Adequate Economic Development Funds are projected.Any budget surplus could be redirected to other LRT amenities such as embedded track and tubular poles. 69 Friday,November 14,2014 Project# 17805 Project Name Mitchell Station Improvements Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Light Rail Transit Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $350,000 Improvements at the Mitchell Road SWLRT station area,beyond the base SWLRT project scope,including a public plaza,wayfinding signage,public art,and bicycle facilities.The public plaza will be near the station platform and will include paving,plantings,seating,and lighting.The bike facilities will be near the station platform and will include bike parking,lockers,and bikeshare facilities.The wayfinding signage will be near the station platform and along Technology Drive. These are Locally Requested Capital Improvements and could potentially be repaid from LRT project contingency funds but would likely need to be paid upfront by the City. Justification Improvements will facilitate place-making,public gathering,wayfinding,and access to the Mitchell Road light rail station area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 350,000 350,000 Total 350,000 350,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Economic Development 350,000 350,000 Fund Total 350,000 350,000 Budget Impact/Other The following are cost estimates from the Southwest Corridor Investment Framework.Public Plaza-$150,000.Wayfinding Signage-$50,000.Public Art-$50,000.Bike Facilities-$15,000. The total cost is$265,000 and has been rounded up to$350,000 to address inflation.Adequate Economic Development Funds are projected. 70 Friday,November 14,2014 Project# 20802 Project Name N-S Road in Town Center Phase II Type Unassigned Department Community Development Useful Life 50 years Contact Janet Jerimiah Category Economic Development Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $2,900,000 The Town Center N-S Roadway"Main Street"Phase I extends from Singletree to the LRT station and is included in a separate project. Phase II would extend from the LRT station north to Technology Drive through a roadway easement already obtained from Emerson-Rosemount for contruction under certain agreed circumstances.Relocating and/or changing the Excel tower structure to a monopole will likely be needed. Opening of the LRT may result in the agreed need for this public connection to be delineated from private property. Other MCA/Town Center roadway improvements may be deemed more critical.MCA TIF redevelopment funds have been pooled for transportation purposes in this area. Justification A new North-South roadway in the Town Center is part of the Major Center Area plans and Comprehensive Plan to improve vehicular and pedestrian/bicycle access. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,900,000 2,900,000 Total 2,900,000 2,900,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total TIF Pooled Redeveloment 2,900,000 2,900,000 Total 2,900,000 2,900,000 Budget Impact/Other Adequate Pooled TIF Redevelopment Funds are projected if not reprioritzed to other qualified MCA transportation projects. 71 Friday,November 14,2014 Project# 02-5583 Project Name Preserve Blvd(Westwind to ALP) and ALP Intersect Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,000,000 Construct second southbound lane on Preserve Blvd between Westwind Drive and Anderson Lakes Parkway(ALP). The project will also include widening and capacity improvements at the Anderson Lakes Parkway/Preserve Blvd intersection. The exact improvements at the intersection have not been defined. Will evaluate need to reconstruct Preserve Blvd with this work. Project includes improvements to the Eden Lake Outlet($500,000). Project costs include$1.5M for Preserve Blvd.reconstruction(0.4 miles @$3.75M per mile)plus$500,000 intersection improvements and$500,000 for right-of-way. Coordinate project with Prairie Center Drive/Preserve Blvd project. Justification The Anderson Lakes Parkway/Preserve Blvd intersection is currently over capacity with significant delays and vehicle queuing being experienced on Preserve Blvd in the PM Peak Hour. The improvements will help improve the operation of both the intersection and Preserve Boulevard. A roundabout alternative for this intersection will be analyzed. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 3,000,000 3,000,000 Total 3,000,000 3,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MSA 2,500,000 2,500,000 Utility Fund-Storm Water 500,000 500,000 Total 3,000,000 3,000,000 Budget Impact/Other The project will result in additional roadway pavement which will require standard maintenance, The additional maintenance costs associated with this project are negligible. 72 Friday,November 14,2014 Project# 04-5632 Project Name Pioneer Trail(City Street) (CSAH 1 to CSAH 1) Type Improvement Department Engineering Useful Life 40 yrs Contact Krause Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $700,000 Upgrade rural 2 lane roadway to 2 lane urban and add turn lanes at west intersection with County State Aid Highway(CSAH) 1. Project will also include an 8 foot trail on the north side of Pioneer Trail. Construction cost based on preliminary feasibility study is$450,000. Project length is approximately 1/3 mile. Justification The original catalyst for the project was the approval of a small strip mall(Kleve)for which a special assessment agreement for roadway improvements was created,which has yet to occur. This City street was the former alignment of CSAH1 and has never been upgraded to City standards. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 700,000 700,000 Total 700,000 700,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Assessment 200,000 200,000 Utility Fund-Storm Water 100,000 100,000 Pavement Management 400,000 400,000 Fund Total 700,000 700,000 Budget Impact/Other Total reconstruction will restart life cycle of the pavement. Additional maintenance costs for striping,seal coating(7 year cycle)and overlays(15+year cycle)are modest. 73 Friday,November 14,2014 Project# 06-5681 Project Name Dell Road [Crestwood Terrace to FCD(CSAH 61)] Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,400,000 Upgrade existing rural un-improved roadway section to a two lane urban section with curb and gutter,storm sewer,and a trail extension. The project will also extend utilities into the area. The estimated cost includes extensive grading/retaining walls. We are working with Hennepin County to raise the grade of Flying Cloud Drive(CSAH 61)to reduce the grading/retaining wall costs. The cost estimate is based on 0.5 mile @$4.75M per mile due to the grading work,anticipated poor soils,and a new creek crossing. The estimate assumes right-of-way costs of$1M. It is anticipated that some of the street and utility costs will be assessed to adjacent property owners. Justification A portion of this street is one the last remaining gravel road sections in the community. The horizontal and vertical alignments and surface width are deficient and need to be upgraded to City and Municipal State Aid standards. These improvements will provide a safer corridor and develop a viable collector street for motorists and residents in the area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 3,400,000 3,400,000 Total 3,400,000 3,400,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 200,000 200,000 Assessment 500,000 500,000 MSA 2,500,000 2,500,000 Utility Fund-Storm Water 200,000 200,000 Total 3,400,000 3,400,000 Budget Impact/Other A new pavement will initially greatly reduce 0&M costs,since it will eliminate the need to add gravel and grade the roadway. Upon completion of the improvement,the roadway will be added to our standard preventative maintenance,striping and resurfacing programs. 74 Friday,November 14,2014 Project# 09-5744 Project Name Beach Road Water Main Type Water/Sewer Mains Department Engineering Useful Life 40 yrs Contact Rue Category Water Distribution Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $750,000 This project will provide access to city water and fire protection for the residents along Beach Road. Cost of water main is estimated at$750,000(5700'x$130/ft.). Also,it is assumed that the water main can be constructed without re-constructing a significant portion of the roadway. If the roadway is re-constructed,about 1.25 miles would be estimated to cost about$1.75 million per mile or a total of$2.2M. Assessments for watermain and street to adjacent residents will be limited. Watermain assessment is assumed at approximately 40%of the city utility connection fee. Justification The Beach Road residents have asked about the availability of city water for domestic use and fire protection. A portion of the road is currently in MnDOT right-of-way. Assessments would be limited due to the homesteaded maximum amount. Therefore,the water capital fund will be needed to balance the project if the roadway is reconstructed. In addition,if the road is reconstructed there will likely be some Storm Water Utility funds($200K)needed to balance the project. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 750,000 750,000 Total 750,000 750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 450,000 450,000 Assessment 300,000 300,000 Total 750,000 750,000 Budget Impact/Other This project will add additional water main to the system with the associated maintenance and operational responsibilities. 75 Friday,November 14,2014 Project# 11-5800 Project Name South Shady Oak Rd(TH 212 Interchange) Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $26,690,000 The South Shady Oak Road improvements includes the full reconstruction of Shady Oak Road from the intersection of Flying Cloud Drive to approximately 800 feet north of Rowland Road. The improvements will provide additional capacity along Shady Oak Road including a new or expanded bridge over Highway 212.Multi-use trails will be provided along both sides of Shady Oak Road. In order to maximize capacity at the 212/Shady Oak Road interchange,consideration will be given to alternative interchange designs. Justification High peak-hour demand combined with close intersection spacing has created ongoing capacity issues in the interchange area. As development and re-development continues in the Golden Triangle and City West Parkway areas,increased traffic demands will accelerate the need for an improved interchange. The proposed improvements to Shady Oak Road have been identified in both the City of Eden Prairie's and Hennepin County's Capital Improvement Plans. The catalyst for implementing the project at this time is the proposed UnitedHealth Group(UHG)development on the east side of Shady Oak Road. The proposed improvements were identified in the 2011 UHG Traffic Study. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 16,690,000 5,000,000 21,690,000 Total 16,690,000 5,000,000 21,690,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 850,000 850,000 County 5,000,000 5,000,000 MnDOT 3,500,000 3,500,000 Assessment 2,000,000 5,000,000 7,000,000 MSA 3,250,000 3,250,000 Utility Fund-Sewer 90,000 90,000 TIF Pooled Redeveloment 2,000,000 2,000,000 Total 16,690,000 5,000,000 21,690,000 Budget Impact/Other The majority of the interchange area is under the jurisdiction of the State or the County. As a result,additional maintenance/operation costs are negligible. 76 Friday,November 14,2014 Project# 12-5818 Project Name CSAH 61 (Charlson Rd.to Carver County) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $48,190,000 Upgrade to a 3 or 4-lane section from Charlson Road to the county line and extending to tri-wye in Carver County. This project will be coordinated with the TH 101 bridge and floodplain project. A significant source of funds for this project is MnDOT turnback funding. The total estimated length of the project is 3.6 miles with about 2.8 miles located in Eden Prairie.. The total estimated construction cost is$56M. The estimated cost of the Eden Prairie portion is $48M plus$4M for right-of-way. Only project costs in Eden Prairie are included in the cost and funding tabs including$140K for a new 8"water main connection from EP Rd to Spring Rd- Approx 2400LF at$58/LF. Justification Hennepin and Carver counties have this project in their respective CIPs with a significant portion of the funding coming from MnDOT turnback funds. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 24,490,000 23,700,000 48,190,000 Total 24,490,000 23,700,000 48,190,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 140,000 140,000 County 250,000 250,000 MnDOT 23,700,000 23,700,000 47,400,000 MSA 300,000 300,000 Utility Fund-Storm Water 100,000 100,000 Total 24,490,000 23,700,000 48,190,000 Budget Impact/Other This roadway is under county jurisdiction. With any county project,there are maintenance responsibilities assigned to the city such as utility,trail and storm drainage. 77 Friday,November 14,2014 Project# 13-5844 Project Name Eden Prairie Road Connection to FCD Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $3,000,000 Eden Prairie Road Connection to CSAH 61 (Flying Cloud Drive). Updgrade form a rural roadway with poor horizontal and vertical aignment to an improvement two lane urban section-continuation of the Eden Prairie Road Improvement to the north of this section(IC 01-5537). The project will be built in conjunction with the County's CSAH 61 (Flying Cloud Drive)reconstruction.City water is proposed to extend to Flying Cloud Drive. City low pressure sewer systems proposed to connect to the north. Justification The current roadway and landing to CSAH 61 is unsafe. The project will allow a safer landing and provide utilities to existing unnerved homesteads. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 3,000,000 3,000,000 Total 3,000,000 3,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 50,000 50,000 Assessment 300,000 300,000 MSA 2,550,000 2,550,000 Utility Fund-Storm Water 50,000 50,000 Utility Fund-Sewer 50,000 50,000 Total 3,000,000 3,000,000 Budget Impact/Other This project will stress the Municipal State Aid budget due to its high cost and low return from assessments. 78 Friday,November 14,2014 Project# 52-150 Project Name Medcom Boulevard(Extention to Franlo Road) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: S750,000 Extension of Medcom Blvd to Franlo Road. Requires coordination with development of parcels west of Franlo Road and north of Medcom Road extension in order to obtain required right-of-way. It is assumed that the assessment to the adjacent under-developed property will be waived in lieu of right-of-way dedication and water quality treatment for this street extension. Justification Important backage roadway connection for adjacent development areas(both residential and commercial). Improves access for all development areas south of Prairie Center Drive,east of CSAH 61 (Flying Cloud Drive)and west of Preserve Boulevard. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 750,000 750,000 Total 750,000 750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 75,000 75,000 Utility Fund-Storm Water 50,000 50,000 Transportation Fund 600,000 600,000 Utility Fund-Sewer 25,000 25,000 Total 750,000 750,000 Budget Impact/Other Will add short segment of new roadway which will require standard maintenance. 79 Friday,November 14,2014 Project# 94-5366 Project Name TH 101 (Pleasant View Rd.to TH 5) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $15,000,000 Upgrade 2 lane rural roadway to 3 or 4 lane urban section. This project would be a turn back from MnDOT to the counties of Carver and Hennepin. City will incur costs as a result of county cost sharing policies. Cost estimate is based on 2 miles @$7.5M per mile. Justification The roadway has poor sight distances,vertical alignment,narrow pavement and surface conditions. The project has an accident rate higher than the county average and the roadway will be over capacity in the near future. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 15,000,000 15,000,000 Total 15,000,000 15,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total County 6,000,000 6,000,000 MnDOT 6,000,000 6,000,000 MSA 1,300,000 1,300,000 Utility Fund-Storm Water 200,000 200,000 Other City 1,500,000 1,500,000 Total 15,000,000 15,000,000 Budget Impact/Other This roadway will be maintained by the County with trail improvements along the east side of the road a city maintenance responsibility. 80 Friday,November 14,2014 Project# 94-5370 Project Name Birch Island Road Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,000,000 Upgrade un-improved two-lane rural section to two-lane urban section including a new railroad crossing. Recent maintenance included installing a 2"bituminous surface. Estimated project cost is based on 0.35 miles @1.75M per mile plus a$350K railroad crossing. Special assessments are proposed for the adjacent un-developed parcel. Justification The horizontal and vertical alignments and surface width need to be improved for improved safety and to develop it as a viable collector street for motorists and residents. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 650,000 650,000 Reinvestment Fund Assessment 250,000 250,000 Utility Fund-Storm Water 100,000 100,000 Total 1,000,000 1,000,000 Budget Impact/Other Upon completion of the improvement,the roadway will be added to the standard preventative maintenance,striping and resurfacing programs. 81 Friday,November 14,2014 Project# 95-5394 Project Name Riley Lake Road (Riley Creek to Chanhassen) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $750,000 This project converts the existing rural 2 lane road to 2 lane urban section. The creek crossing and trail have already been built by previous projects. The estimated cost is based on 0.35 miles @$1.65M per mile plus 30%for collector road. Justification This street was temporarily paved and overlayed to improve the section prior to a reconstruction project. The horizontal and vertical alignments and surface width need to be improved for improved safety and to develop it as a viable route for motorists. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 750,000 750,000 Total 750,000 750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Assessment 150,000 150,000 MSA 500,000 500,000 Utility Fund-Storm Water 100,000 100,000 Total 750,000 750,000 Budget Impact/Other A new pavement will initially reduce 0&M costs,since it will eliminate the need to repair the temporary pavement. Upon completion of the improvement,the roadway will add to our standard preventative maintenance,striping and resurfacing programs. 82 Friday,November 14,2014 Project# 99-5488 Project Name Flying Cloud Dr. (Shady Oak Rd to Washington Ave) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,750,000 Upgrade existing two-lane rural paved street to a three-lane urban street with curb and gutter,storm sewer,and trail improvements. The cost estimate is based on 0.6 miles @$3.75M per mile. The existing 80-foot right-of-way should be sufficient for the 3-lane section. Assume$500,000 for temporary easements. Assessments are assumed at 40%of the project costs with the balance of the roadway costs from the Pavement Management Fund. Justification The Golden Triangle Area is an expected redevelopment opportunity that will result in higher densities and traffic volumes. This infrastructure investment will be required to support these anticipated changes. Adjacent parcels have never paid for a standard urban section roadway. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 3,750,000 3,750,000 Total 3,750,000 3,750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 50,000 50,000 Assessment 1,500,000 1,500,000 Utility Fund-Storm Water 250,000 250,000 Utility Fund-Sewer 50,000 50,000 Pavement Management 1,900,000 1,900,000 Fund Total 3,750,000 3,750,000 Budget Impact/Other The project will result in additional pavement which will increase the annual maintenance costs--including striping,seal coating and overlays by a modest amount. 83 Friday,November 14,2014 Project# PE-8009 Project Name Prairie Center Dr./Preserve Blvd.Intersection Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,900,000 Intersection Improvement project to improve the safety and operation of the intersection. The project would include double left turn lanes from westbound Prairie Center Drive to southbound Preserve Boulevard. In addition,the project would need to address issues with the side street traffic including:signal phasing,lane alignments,interaction with Mall Ring Road and additional capacity and storage. Project should also review need for NB to EB free right/acceleration lane and the potential for a right turn lane into the Colony development. Project may include extension of WB to SB left turn lane. Project should be coordinated with Preserve Blvd/Anderson Lakes Parkway project Justification This intersection currently experiences congestion due to the large left turn movement from Prairie Center Drive to Preserve Boulevard. In addition,the current intersection layout does not efficiently handle the side street traffic,creating both operational and safety problems. Additional traffic analysis is needed to determine the benefits/impacts of the recent TH 169/1-494 interchange improvements to this intersection. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,900,000 1,900,000 Total 1,900,000 1,900,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 25,000 25,000 MSA 1,800,000 1,800,000 Utility Fund-Storm Water 50,000 50,000 Utility Fund-Sewer 25,000 25,000 Total 1,900,000 1,900,000 Budget Impact/Other The project will result in additional roadway pavement which will require standard maintenance. The additional maintenance costs associated with this project are negligible. 84 Friday,November 14,2014 Project# PE-8011 Project Name Valley View Road/Topview Road Intersection Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $150,000 Construct an additional lane on the north approach of the intersection and potentially a right turn lane on the east approach. Project is contingent on new development in northwest corner of the Valley View Road/Topview Road intersection. New Traffic Signal at Valley View Road /Topview Road is being constructed in 2014 by Hennepin County and is no longer included in project. Justification Additional lane on Topview is needed to accommodate access from new development in northwest corner of the Valley View Road/Topview Road intersection. Right turn lane would provide capacity and safety benfits to the intersection. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Total 150,000 150,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Assessment 150,000 150,000 Total 150,000 150,000 Budget Impact/Other The maintenance impacts of the project are negligible. 85 Friday,November 14,2014 Project# PE-8013 Project Name Anderson Lakes Pkwy(Amsden Way to Franlo Rd) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $2,500,000 This project proposes to widen the roadway from two lanes to four lanes divided to increase capacity through the Franlo Road intersection. Cost estimate is based on 0.3 miles @$7.5M per mile. Justification Anderson Lakes Parkway is a minor arterial and,along with Pioneer Trail,provides the only other east-west corridor in the southern half of the community. The roadway was originally constructed as one-half of a divided street and is currently nearing capacity. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2.500.000 2,500,000 Total 2,500,000 2,500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 50,000 50,000 MSA 2,350,000 2,350,000 Utility Fund-Storm Water 100,000 100,000 Total 2,500,000 2,500,000 Budget Impact/Other With the possible installation of a new traffic signal,additional maintenance will be expected. The additional roadway width will create minimal additional maintenance responsibilities. 86 Friday,November 14,2014 Project# PE-8024 Project Name W. 78th Street(Prairie Ctr Dr to Washington Ave) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $2,800,000 This project proposes to upgrade the existing 2 lane rural roadway to a 3 or 4-lane undivided urban section. The estimate is based on upgrading the roadway from the westerly end of the TH 169/I-494 improvements to the improved section near Prairie Center Drive. A new trail will also be included in the project to extend the trail from the east end of the project toward Prairie Center Drive. The cost estimate is based on 0.75 mile @$3.75M per mile. Justification MnDOT re-constructed the interchange of TH169 and I-494 in 2011-2012,which includes a new Washington Avenue bridge connecting Viking Drive with West 78th Street. With these improvements,additional capacity improvements on this street may be necessary. This roadway may be eligible for MnDOT Turnback funds. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,800,000 2,800,000 Total 2,800,000 2,800,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 100,000 100,000 MnDOT 750,000 750,000 MSA 1,000,000 1,000,000 Utility Fund-Storm Water 150,000 150,000 Pavement Management 800,000 800,000 Fund Total 2,800,000 2,800,000 Budget Impact/Other Upgrading the rural section to an urban section will add a minimal amount of pavement maintenance. The new trail along the south side of the road will increase trail maintenance. 87 Friday,November 14,2014 Project# PE-8027 Project Name Prairie Center Drive/Franlo Road Signal Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $600,000 Install new traffic signal at the Prairie Center Drive/Franlo Road intersection. Project will also include geometric revisions to the intersection to accommodate signal operation. Need to check cross slope of PCD. Should avoid ride issues similar to what occurs at Preserve Blvd. Should coordinate project with Medcom extension. Justification Numerous requests for traffic signal have been received. Recommended project in MCA Study. Extension of Medcom is likely catalyst for project. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 600,000 600,000 Total 600,000 600,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MSA 500,000 500,000 Transportation Fund 100,000 100,000 Total 600,000 600,000 Budget Impact/Other City will be responsible for the operation and maintenance of signal. City will also be responsible for energy costs. Overall impacts are minimal. 88 Friday,November 14,2014 Project# PE-8042 Project Name Valley View Rd/Shady Oak Rd Traffic Signal Type Improvement Department Engineering Useful Life 20 years Contact Newton Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $800,000 Construct new traffic signal at Valley View Rd./Shady Oak Rd intersection. In addition,provide additional approach lane on Shady Oak Rd and potentially left turn lanes on Valley View Road. Assume$300,000 for traffic signal and$500,000 for turn lanes. A roundabout may be a feasible alternative at this location however it is noted that with this option project costs may be higher. Coordinate project with Shady Oak Road Improvement project. Justification Additional development/redevelopment in the Golden Triangle Area will require improvements at this intersection. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 800,000 800,000 Total 800,000 800,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total GTA-Funding Under 800,000 800,000 Review Total 800,000 800,000 Budget Impact/Other The City will be responsible for the operation,maintenance,and energy costs for the signal. Overall impacts are minimal. 89 Friday,November 14,2014 Project# PE-8043 Project Name West 70th St.Extension Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $2,200,000 Extend West 70th Street to Flying Cloud Drive. Project originally planned as a 3-lane road roadway but proposed section will be reviewed. Pedestrian and bicycle facilities will be provided. Project is a responsibility of the Liberty/SuperValu site per the Liberty Place Developer's Agreement. Estimated cost based on 0.25 miles of a 3-lane roadway @$3.5M per mile. Cost estimate also assumes$500 per LFF for streetscaping($1.3M). Funding assumes 20%of streetscaping will be paid from the Economic Development Fund and the remainder by assessments(Special Services District). Assessment Agreement with Developer for$1.85 million. Without contingency Assessment Agreement cost estimate is$1.4 million. Justification The Golden Triangle area is an expected redevelopment opportunity that will result in higher densities and traffic volumes. The infrastructure investment will be required to support these anticipated changes. The West 70th Street Connection will provide a public street connection between Shady Oak Rd.and Flying Cloud Dr.that will help accommodate redevelopment of the surrounding areas.The project will also provide improved multi-modal access for area businesses and will serve the proposed Golden Triangle LRT station. Per the Liberty Place Developer's Agreement and associated Special Assessment Agreement,the Developer(Liberty)is responsible for the roadway costs. Project scheduled to be complete prior to opening of LRT. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,200,000 2,200,000 Total 2,200,000 2,200,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Assessment 1,400,000 1,400,000 Economic Development 275,000 275,000 Fund Special Service District 525,000 525,000 Total 2,200,000 2,200,000 Budget Impact/Other The project will add approximately a 1/4-mile of new roadway to the City transportation system. New pavement will require standard maintenance. 90 Friday,November 14,2014 Project# PE-8048 Project Name Technology Dr Improvements (west of FCDr) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $100,000 Upgrade eastern segment of Technology Drive to an urban three-lane section to match the segments to the west. The majority of this work is planned to be completed by the SWLRT project. Scheduled to coincide and be included with SWLRT construction. $100,000 is ballpark estimate for remaining work not included in SWLRT project. Justification The eastern segment of Technology Drive is an unimproved segment of road that has deteriorating pavement and minimal storm water infrastructure. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 Total 100,000 100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MSA 100,000 100,000 Total 100,000 100,000 Budget Impact/Other The maintenance impacts of the project are negligible. 91 Friday,November 14,2014 Project# PE-8083 Project Name Duck Lake Trail(Dell Rd to CR 4) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $4,650,000 Upgrade existing rural roadway to a 2-lane urban roadway. Estimated project cost is based on 1.55 miles @$3.0M per mile. Justification The existing roadway is an unimproved segment of roadway with no curb and gutter. The project will bring the roadway up to current City and Municipal State Aid standards. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 4,650,000 4,650,000 Total 4,650,000 4,650,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MSA 3,650,000 3,650,000 Pavement Management 1,000,000 1,000,000 Fund Total 4,650,000 4,650,000 Budget Impact/Other With additional roadway width,a minimal amount of additional roadway maintenance is expected. 92 Friday,November 14,2014 Project# PE-8084 Project Name Duck Lake Road(Duck Lk Trl to S. Shore Ln) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,350,000 Upgrade existing rural roadway to a 2-lane urban roadway. Project includes roadway and trail improvements adjacent to Duck Lake. Estimated construction cost is based on 0.3 miles @$3.75M per mile(assumes extraordinary costs due to soils and construction adjacent to Duck Lake). Project includes construction of trail extension along Duck Lake Road to serve Prairie View Elementary School.Capital Improvement funds are intended to cover costs of trail. Project will need to be coordinated with any Duck Lake Water Quality Improvement projects. Assume additional$100,000 in storm water improvements for this project. Justification The existing roadway is an unimproved segment of roadway with no curb&gutter. The cross section of Duck Lake Road adjacent to Duck Lake is also deficient in width. The project will bring the roadway up to current City and Municipal State Aid standards. The project is adjacent to Prairie View Elementary School and will provide a beneficial trail extension. Children currently walk along Duck Lake Road,which is a narrow 2-lane rural section. This missing trail extension to the school has been a chronic source of complaints from concerned parents. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,350,000 1,350,000 Total 1,350,000 1,350,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 250,000 250,000 Reinvestment Fund MSA 800,000 800,000 Utility Fund-Storm Water 300,000 300,000 Total 1,350,000 1,350,000 Budget Impact/Other With additional roadway width,a minimal amount of additional roadway maintenance is expected. With additional of trail will also be small increase in trail maintenance 93 Friday,November 14,2014 Project# PE-8100 Project Name Creek Knoll Road Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $900,000 Upgrade existing rural roadway to a 2-lane urban street. Estimated project cost is based on 0.30 miles @$1.75M per mile plus a new creek crossing bridge @$350,000. There may be an opportunity to obtain state bridge funds. Justification The existing roadway is an unimproved segment of roadway with no curb&gutter. The project will bring the roadway up to current City standards and replace a deteriorating bridge. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 900,000 900,000 Total 900,000 900,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 150,000 150,000 Transportation Fund 450,000 450,000 Pavement Management 300,000 300,000 Fund Total 900,000 900,000 Budget Impact/Other With additional roadway width,a minimum amount of additional roadway maintenance is expected. A new bridge will reduce the maintenance needs of the current bridge. 94 Friday,November 14,2014 Project# PE-8103 Project Name Operational and Maintenance Improvements Type Improvement Department Engineering Useful Life 3 years Contact Newton Category Transportation Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,000,000 Miscellaneous projects for minor public works improvements. Likely to include retaining wall repair,signal re-timing,signal improvements(i.e FYA),etc. Eden Prairie currently is an active partner in the following 2 coordinated signal systems: The MCA system is 30+signals that are split between Mn/DOT,Hennepin County,and the City. The Mitchell Road system is a 6 signal system that is split between Mn/DOT,Hennepin County, and the City.Maintaining effective and up to date signal timing plans is a key component of managing and operating the roadway system. MCA system will cost approximately$50,000 every 3 to 5 years.Mitchell system will cost approximately$20,000 every 3 to 5 years. Justification Will provide the Public Works Department the ability to react to yearly issues and priorities. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Total 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Transportation Fund 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Total 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,000,000 Budget Impact/Other Will address and improve some maintenance issues. 95 Friday,November 14,2014 Project# PE-8105 Project Name Valley View/TH 169 Interchange Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $15,000,000 Construct new upgraded TH 169/Valley View Road interchange. This project may require widening or reconstruction of the bridge over TH 169. A comprehensive analysis should be completed to determine the appropriate scope of the project. In addition,consideration should be given to alternative interchange designs. Justification The TH 169/I-494 project originally included substantial improvements to this interchange. These improvements were ultimately eliminated from that project. MnDOT,Edina,and Eden Prairie agreed to re-evaluate the scope of the proposed improvements of the TH 169/Valley View Road interchange after the TH 169/I-494 project is complete and traffic patterns have adjusted to the completed interchange improvements. The TH 169/I-494 Cooperative Agreement includes language in which MnDOT agrees to use the reduced project scope identified in the agreement as the baseline for their participation in a future project. The City anticipates a greater need than the reduced scope of the latest project layout. This interchange is one of only five planned access points to the Golden Triangle area. The existing design experiences regular congestion and is inadequate to serve the future needs of the area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 15,000,000 15,000,000 Total 15,000,000 15,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MnDOT 5,000,000 5,000,000 Other City 5,000,000 5,000,000 GTA-Funding Under 5,000,000 5,000,000 Review Total 15,000,000 15,000,000 Budget Impact/Other The majority of the interchange area is under the jurisdiction of the State or the City of Edina. As a result,additional maintenance/operation costs are negligible. 96 Friday,November 14,2014 Project# PE-8113 Project Name West 62nd Street(UHG) Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $1,870,000 The West 62nd Street improvements include the full reconstruction of the roadway and a multi-use trail along the south side of the roadway. The improvements will extend from the east of the new UHG north-south roadway to the location of the proposed LRT station. UHG responsible for constructing water and sanitary along this stretch of road. Will need to coordinate projects. Justification The proposed improvements were identified in the 2011 UHG Traffic Study. The catalyst for implementing the project is the proposed UnitedHealth Group(UHG)development on the east side of Shady Oak Road. Per the 2012 UHG Developer's Agreement the West 62nd Street Improvements are required to be complete prior to occupancy of UHG Phase 3(Bldg 4)and prior to the opening of the SWLRT line. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,870,000 1,870,000 Total 1,870,000 1,870,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Assessment 1,870,000 1,870,000 Total 1,870,000 1,870,000 Budget Impact/Other With additional roadway width,a minimal amount of additional roadway maintenance will be expected. 97 Friday,November 14,2014 Project# PE-8114 Project Name Willow Creek Road Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $2,700,000 This project provides water and sanitary sewer service to the Willow Creek Road neighborhood. Based on the scope of the project,it is assumed that a new urban street would be necessary. Consideration should be given to maintaining or reconstructing the street as a rural section. The estimated cost of the project assumes 3700 feet @$250/ft.for sanitary sewer and water main($925,000)plus$275,000 for lift station and force main. It also assumes$1.5M for road improvements($1.65M per mile for residential street plus 30%for challenging conditions). Justification This neighborhood is one of the last neighborhoods without city sewer and water and is also adjacent to Bryant Lake. This is a very challenging and expensive project due to the narrow roadway and unique layout of the neighborhood. We are currently showing the Water and Sewer Capital Fund as the only funding source other than neighborhood assessments. However,other funding sources(such as grants)may need to be pursued due to the limitations on neighborhood assessments. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,700,000 2,700,000 Total 2,700,000 2,700,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 550,000 550,000 Assessment 900,000 900,000 Utility Fund-Storm Water 100,000 100,000 Utility Fund-Sewer 550,000 550,000 Pavement Management 600,000 600,000 Fund Total 2,700,000 2,700,000 Budget Impact/Other The additional utilities will add to the overall maintenance and operational budgets. The roadway is currently maintained as a rural section. Consideration should be given to maintaining the new roadway as a rural section due to the challenging conditions. 98 Friday,November 14,2014 Project# PE-8115 Project Name West 70th St-East Segment Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $1,100,000 Upgrade eastern segment of West 70th Street to match new extension of West 70th Street to Flying Cloud Drive. It is expected that project will include trails and sidewalk. Estimated cost based on upgrading 0.2 miles to a 3-lane roadway @$3.5M per mile. Cost estimate also assumes$300,000 for right-of-way acquisition. Funding for enhanced streetscaping is not included in this project estimate.If streetscape enhancements are included in the project,the project estimate would increase by$1.0M($500 per LFF) to a total of$2.1M.It is anticipated that the$1.0M enhancements would be financed by the Economic Development Fund(20%)and assessments(80%). Justification This section of West 70th Street is currently a standard industrial street section. The project is needed to match this existing section to the new proposed extension of West 70th Street to the west. The project will also provide improved multi-modal access for area businesses and will serve the proposed Golden Triangle LRT station. Project scheduled to be complete prior to opening of LRT. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,100,000 1,100,000 Total 1,100,000 1,100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 25,000 25,000 Capital Maintenance& 1,000,000 1,000,000 Reinvestment Fund Utility Fund-Storm Water 75,000 75,000 Total 1,100,000 1,100,000 Budget Impact/Other The project will result in additional roadway pavement and new trails/sidewalks which will require standard maintenance, The additional maintenance costs associated with this project are negligible. 99 Friday,November 14,2014 Project# PE-8116 Project Name Flying Cloud Drive MCA Improvements Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $2,000,000 Lighting and pedestrian enhancements along Flying Cloud Drive. Reutilizing the Flying Cloud Drive corridor to provide a more pedestrian friendly environment while also efficiently serving the vehicle demand. Primary area is between 494 and Prairie Center Drive(approximately 1 mile) Project could extend to area between Valley View Road and Anderson Lakes Parkway(approximately 2 miles) Project costs have not been evaluated. $2 million number is being used as ballpark cost estimate. The project may also include streetscaping enhancements if funding for streetscaping can be identified. Justification Flying Cloud Drive corridor and the MCA would benefit from lighting and pedestrian improvements to bring a more pedestrian scale to the corridor. Currently the corridor is seen as an impediment and barrier to pedestrian travel. The appropriate improvements could help minimize this issue, Enhanced streetscaping would also be beneficial to provide a more pedestrian scale to the roadway however no funding for streetscaping has been idenitifed and is not included in the project. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,000,000 2,000,000 Total 2,000,000 2,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total County 1,000,000 1,000,000 MSA 1,000,000 1,000,000 Total 2,000,000 2,000,000 Budget Impact/Other Depending on the type of treatments used a higher level of maintenance may be needed with implementation of this project. 100 Friday,November 14,2014 Project# PE-8121 Project Name LRT Project Improvements Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $1,750,000 Prioritized improvements(betterments)that are not funded by the SWLRT but need to occur with the original construction of the project. These items could include imbedded track,upgraded catenary poles,or upgraded hard scape elements. Justification Prioritzed components for the City associated with the LRT project which are not anticipated to be funded by the project. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,000,000 750,000 1,750,000 Total 1,000,000 750,000 1,750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Transportation Fund 1,000,000 750,000 1,750,000 Total 1,000,000 750,000 1,750,000 Budget Impact/Other Upgraded project components may have higher than normal long term maintenance costs. Some components may be maintained by Metro Transit and will have no long term mainteance costs to the City. 101 Friday,November 14,2014 Project# PE-8123 Project Name Singletree Lane Streetscape/Water Quality Type Improvement Department Engineering Useful Life 20 years Contact Rue Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,500,000 This project will provide water quality and streetscape improvements along Singletree Lane from Prairie Center Drive to Eden Road. The water quality improvements were identified in the recently completed Town Center Area Drainage Study. The streetscape improvements will provide enhancements to the south side of Singletree Lane consistent with the Town Center streetscape features. Through Walmart's Development Agreement,the city obtained$535,000 for streetscape improvements along Singletree Lane. It is anticipated that the city will provide additional streetscape features financed by the Economic Development Fund. The project will also look at potential improvements at the intersection of the new N-S Road in Town Center including intersection improvements and/or upgaded pedestrian facilities/crossings estimated at$315,000. Justification This section of Singletree Lane is a 4-lane roadway with a narrow median and no turn lanes. With the addition of a new N-S Road in Town Center,there are improvements needed at the intersection to provide better pedestrian and vehicular movements. In addition,the Town Center Drainage Report identified several storm water BMPs needed in the Town Center area to meet the requirements of various agencies with the re-development of the Town Center area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 885,000 615,000 1,500,000 Total 885,000 615,000 1,500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 315,000 315,000 Reinvestment Fund Assessment 535,000 535,000 Utility Fund-Storm Water 200,000 150,000 350,000 Economic Development 150,000 150,000 300,000 Fund Total 885,000 615,000 1,500,000 Budget Impact/Other The project will result in additional maintenance needs for pedestrian,street,and storm water improvements. 102 Friday,November 14,2014 Project# PE-MCA 8052 Project Name W. 78th Street/Den Rd.Intersection Type Improvement Department Engineering Useful Life 40 yrs Contact Newton Category Transportation Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $600,000 Install a traffic signal and right-turn lanes at the W.78th Street/Den Road intersection. Project would also include geometric revisions to the intersection. A roundabout may be a feasible alternative option. Project could be combined with W.78th Street/Singletree Lane Realignment project. Justification Recommended project in MCA Study. With anticipated traffic growth,intersection is expected to require capacity improvements. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 600,000 600,000 Total 600,000 600,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total MSA 600,000 600,000 Total 600,000 600,000 Budget Impact/Other The additional maintenance costs with the project are negligible. 103 Friday,November 14,2014 Project# PE-MCA 8075 Project Name N-S Road in TownCenter(Singletree to LRT Station) Type Improvement Department Engineering Useful Life 40 yrs Contact Rue Category Transportation Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $2,700,000 The new north-south roadway in the Town Center LRT Station area is expected to be a focal point in the redevelopment of the LRT station area and will provide new connections and improved access to the area. Singletree Lane to the Town Center LRT station is the first phase of the roadway which is ultimately planned to connect Technology Drive to Regional Center Road(and potentially to Prairie Center Drive via Commonwealth Drive). The cost estimate is based on$3.75M per mile for the 0.13 mile segment between Singletree Lane and the Town Center Station. The estimate also assumes$750 per LFF for streetscaping on the east side and west side($1,000,000)and$1,500,000 for right-of-way.Currently,the Capital Maintenance and Reinvestment Fund is only proposed to fund$400,000 for the streetscaping on the west side only. It is anticipated that 20%of streetscaping costs will funded by the Economic Development Fund with the balance from the Capital Maintenance and Reinvestment Fund. Sanitary sewer and water costs based on$150 per foot($100,000). Justification This new roadway provides additional alternatives for access to the Town Center LRT Station area. With this new north-south roadway connecting with existing Singletree Lane(and other proposed roadway extension projects),access will be provided in all directions. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,600,000 1,100,000 2,700,000 Total 1,600,000 1,100,000 2,700,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 50,000 50,000 Capital Maintenance& 1,300,000 850,000 2,150,000 Reinvestment Fund Utility Fund-Storm Water 250,000 250,000 Economic Development 200,000 200,000 Fund Utility Fund-Sewer 50,000 50,000 Total 1,600,000 1,100,000 2,700,000 Budget Impact/Other Will add approximately 0.13 mile of new roadway,trails,and streetscape features to the City infrastructure system. New pavement will require standard maintenance. 104 Friday,November 14,2014 Project# 05201 Project Name Building Restoration Type Facilities/Buildings/Enviro Department Facilities Useful Life 4 to 6 years Contact Category City-wide Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,476,000 Replace failed caulk,tuck-point failed mortar joints,replace failed brick and concrete block,window glazing repair,door replacement,expansion joint repair and concrete repair,paint steel and wood components. 2015 to 2024 City Center$22,000 Community Center$21,000 Park Shelters$15,000 Historic$10,000 Senior Center$8,000 Outdoor Center$4,000 Fire Stations(4)$22,000 Bldg 51 $3,000 Maint.Facility$9,000 Art Center$6,000 Den Road$3,000 Justification Building components have failed and are allowing water to penetrate into the interior of the building. In 2005 and 2006 we hired EPI to perform building assessments of all the City owned buildings from the standpoint of the roofs,the parking lots,mechanical and electrical,and what we call"building envelope". Building envelope includes things such as concrete block,brick, doors&windows,caulking and mortar,weather seals,metal components,wood components,paint and clear sealers and related building items. The building assessments identified several hundred thousand dollars worth of items that had failed or were starting to fail. Most of these types of failures allow water to enter the building and cause additional damage to walls,windows and floors. In 2006 the bids for corrective work came in at about$250,000 and in 2007 they came in at about$175,000. We only had about$75,000 and$50,000 allocated in the CIP,so we could only repair the most serious failures. We need to correct these failures so that we can get to a"maintainable state"for the City buildings,rather than the"reactive state"that we are currently in. Therefore I have requested higher dollar amounts for 2009 and 2010 so that we can correct all these failures in the next two years. I have then reduced the dollar amounts in the following years so that we can continue our preventive maintenance program every year. Because conditions are quite severe in Minnesota,with temperatures ranging from 20 below to 100 above,and with freezing rain,frost and snow,our buildings will need repairs every year. Buildings shift slightly in these extremes,causing caulk and mortar to fail every year,and the weather is very hard on paint,wood,metal,weather seals,etc. But once we repair the high number of failures we have now,we will be able to perform annual preventive maintenance and keep the buildings weather tight at a reasonable cost. Similarly,sidewalks and curbs have failed causing tripping hazards and safety issues. Much like other explanations,Minnesota weather is very hard on concrete surfaces. Freezing and thawing causes the ground to move and raise or lower sidewalks and settling of the soil causes cracks. The uneven and cracked sidewalks,stairs,curbs and patios become tripping hazards. In some cases these areas can be repaired by cement raising(sometimes called"mud jacking")but other times the concrete must be removed and replaced. We have made progress on the worst areas in 2007&2008,but many still need to maintain the concrete on an annual basis. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 Total 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 105 Friday,November 14,2014 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Liquor Building Fund 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 30,000 Facilities Internal Service 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 120,000 1,200,000 Fund Total 123,000 123,000 123,000 12 3,000 123,000 123,000 123,000 123,000 123,000 123,000 1,230,000 Budget Impact/Other 106 Friday,November 14,2014 Project# 10213 Project Name Police Garage Roof Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 to 15 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $50,000 Replace the roof on the"Police Garage". Police generator and other Police equipment is stored in this building. This roof is the original roof. Justification This roof is nearing the end of its theoretical useful life,and is about 25 years old. So far is has held up reasonably well and is not showing signs of imminent failure. We will continue annual inspections and repair,and we will continually evaluate the condition of the roof each year. We may be successful in moving this replacement out several more years with diligent maintenance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 50,000 50,000 Total 50,000 50,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 50,000 50,000 Fund Total 50,000 50,000 Budget Impact/Other 107 Friday,November 14,2014 Project# 11229 Project Name Direct Exhaust System at 4 Fire Stations Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 to 20 years Contact Category Fire Station#1 Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $120,000 Install direct exhaust systems in all four fire stations. This includes flexible ducting attached directly to fire truck exhaust systems and exhausted outdoors through a roof exhaust. Justification This system will directly exhaust vehicle exhaust fumes to the outside. Whether firefighters are working on running vehicles or just getting into the fire trucks while they are running,the diesel exhaust is distributing products of diesel fuel combustion and soot throughout the Apparatus Bay,even when the doors are open. These contaminants settle on equipment,turn-out gear and clothing. Over time,repeated exposure to these contaminants has been said to be as dangerous as being exposed to cigarette smoke. The only effective solution to this is to extract the exhaust and contaminants directly from the tailpipe and exhaust them outside. This is done with the direct exhaust system requested in this project. The exhaust system connects directly to the tailpipes of all the diesel or gasoline fueled equipment in the Apparatus Bay and is connected to an exhaust system. The flexible hoses connected to the tailpipes follows a track system until the truck is outside the station and then the hose disconnects from the tailpipe. Budget Impact/Other Since this is a new system,it will increase utility cost by about$250 per year per station(total of$1000 for the four stations). Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 8,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 8,000 108 Friday,November 14,2014 Project# 12228 Project Name Replace Rink 2 Roof Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category Community Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $300,000 Replace the existing EPDM(rubber)roof over Rink 2 with a new asphalt built up roof. Justification This roof has exceeded its theoretical useful life and has had 60 leaks repaired from 2005 to the present. Diligent maintenance has extended its life and significantly reduced its life cycle cost,but it is past time to replace it. Staff recommends replacing it with a built up roof. The built up roof is about 20%higher in initial cost,but with proper maintenance can easily last 20 years to 30 years. The built up roof is also the type of roof we recommended for the Community Center remodel,the Water Treatment Plant roof replacement and the City Hall roof replacement. Budget Impact/Other Will reduce maintenance costs by approx.$5000 per year. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Repair and Maintenance -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -40,000 Total -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -5,000 -40,000 109 Friday,November 14,2014 Project# 13201 Project Name Mill and Overlay West Lot Fire 1 Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category Fire Station#1 Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $65,000 Mill approx.2"of existing asphalt on west parking lot and drive. Overlay with new asphalt. Justification The existing asphalt wear coat is failing prematurely. If we correct this early and sealcoat the asphalt periodically the lot should be maintainable for 20 or 25 years. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 65,000 65,000 Total 65,000 65,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 65,000 65,000 Fund Total 65,000 65,000 Budget Impact/Other 110 Friday,November 14,2014 Project# 13224 Project Name New Floor for Ice Rink 2 Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category Community Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,000,000 The rink floor in Rink 2 is over 20 years old,which is its theoretical useful life,and needs to be replaced. When Rink 3 was added,the ammonia refrigeration system and refrigeration room was sized to incorporate Rink 2 in the future,as we knew the Rink 2 floor would need to be replaced soon. Maintenance costs for the Rink 2 floor have increased over the last few years,as noted in the justification. Justification The floor is rapidly reaching the end of its useful life and maintenance costs are increasing. We spent about$20,000 to level the sand floor in 2006,about$7000 per year in 2007,2008 and 2009 to repair refrigeration piping and about$20,000 to level the sand floor in 2009. The concrete around the perimeter of the rink floor has settled in the northwest corner of the building causing the dasher boards to lean. Staff recommends the Olympic size floor be replaced with a Hockey size floor and the sand floor be replaced with a concrete floor. The freon system would be replaced by an ammonia system and the sunken concrete would be repaired. Reducing the size of the floor would reduce electrical costs by$8000 to$10,000 per year. Budget Impact/Other A smaller floor would reduce electrical costs to operate the floor by$8000 to$10,000 per year. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -64,000 Total -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -8,000 -64,000 111 Friday,November 14,2014 Project# 13226 Project Name Astro Turf for Rink 3 Type Facilities/Buildings/Enviro Department Facilities Useful Life 6 years Contact Category Community Center Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $80,000 Purchase"Astro Turf'(or similar)for"dry floor"events in Rink 3. Justification As membership,demand and programming increases at the Community Center,additional indoor events could be added to generate additional revenue. Indoor soccer and lacrosse could be added,YMCA summer programs could be added,as well as a variety of other recreational programs,all of which could generate revenue. Currently keep pushing project out. Currently lease ice time to an outside organization from April to August. If this demand went away,there may be a greater opportunity for astro turf. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 80,000 80,000 Total 80,000 80,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 80,000 80,000 Fund Total 80,000 80,000 Budget Impact/Other No ongoing operating expenses,although labor to install and remove the Astro Turf would be added. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Labor 500 500 500 500 500 500 500 500 500 4,500 Total 500 500 500 500 500 500 500 500 500 4,500 112 Friday,November 14,2014 Project# 13227 Project Name Cooling System for Dry Floor Events in Rink 3 Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category Community Center Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $80,000 Purchase cooling system for"dry floor"events in Rink 3 Justification As membership,demand and programming increases at the Community Center,additional indoor events could be added to generate additional revenue. Indoor soccer and lacrosse could be added,YMCA summer programs could be added,as well as a variety of other recreational programs,all of which could generate revenue. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 80,000 80,000 Total 80,000 80,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 80,000 80,000 Fund Total 80,000 80,000 Budget Impact/Other operating expenses would increase by$5000 to$10,000 per year for electrical cost to run the cooling equipment. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 6,000 7,000 8,000 9,000 10,000 10,000 10,000 10,000 10,000 80,000 Total 6,000 7,000 8,000 9,000 10,000 10,000 10,000 10,000 10,000 80,000 113 Friday,November 14,2014 Project# 13231 Project Name Den Road Replace Roof Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category Den Road Building Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $130,000 Evaluate and consider replacing roof and flashing. Justification The roof is nearing the end of its theoretical useful life. So far it has not shown excessive failure,so we will continue annual inspections and repair,and we will continually evaluate the condition of the roof each year. We may be successful in moving this replacement out several more years with diligent maintenance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 130,000 130,000 Total 130,000 130,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Liquor Building Fund 130,000 130,000 Total 130,000 130,000 Budget Impact/Other As the roof ages,maintenance costs will increase until the roof is replaced. 114 Friday,November 14,2014 Project# 14201 Project Name Generator for Fire 2 Type Facilities/Buildings/Enviro Department Facilities Useful Life 25 years Contact Category Fire Station#2 Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $75,000 Install stationary generator for Fire Station 2. Justification Currently there is no generator at this Fire Station. In a storm or other emergency,a portable generator must be brought in,manually connected to the electrical service,manually started by staff and monitored during operation. A stationary generator would provide instant power in the event of an emergency and would eliminate the danger of staff connecting and operating a portable generator. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 75,000 75,000 Total 75,000 75,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 Fund Total 75,000 75,000 Budget Impact/Other 115 Friday,November 14,2014 Project# 14202 Project Name Recarpet Main Lobby City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $95,000 Recarpet main floor lobby and council chamber at City Hall Justification The carpet is nearing its theoretical useful life and needs to be replaced. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 95,000 95,000 Total 95,000 95,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 95,000 95,000 Fund Total 95,000 95,000 Budget Impact/Other 116 Friday,November 14,2014 Project# 14204 Project Name Replace Ceramic Tile in Lobby Restrooms City Ctr Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $25,000 Replace ceramic tile in main lobby restrooms Justification The tile is very"dated"and needs to reflect the quality of the rest of the building. A general refurbishing of all restrooms in the building needs to be done. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 25,000 25,000 Total 25,000 25,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 25,000 25,000 Fund Total 25,000 25,000 Budget Impact/Other 117 Friday,November 14,2014 Project# 14205 Project Name Build Offices in Police Type Facilities/Buildings/Enviro Department Facilities Useful Life 25 years Contact Category City Center Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $250,000 Remodel and build offices in Police Department Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 250,000 250,000 Fund Total 250,000 250,000 Budget Impact/Other 118 Friday,November 14,2014 Project# 15201 Project Name Generator for Fire 3 Type Unassigned Department Facilities Useful Life Contact Category Fire Station#3 Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $75,000 Justification Currently there is no generator at this Fire Station. In a storm or other emergency,a portable generator must be brought in,manually connected to the electrical service,manually started by staff and monitored during operation. A stationary generator would provide instant power in the event of an emergency and would eliminate the danger of staff connecting and operating a portable generator. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 75,000 75,000 Total 75,000 75,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 Fund Total 75,000 75,000 Budget Impact/Other 119 Friday,November 14,2014 Project# 15202 Project Name Recarpet Lower Atrium and Heritage Rooms City Cent Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $95,000 Recarpet lower level areas in City Hall including Atrium,hallways,stairway and Heritage Rooms. Justification Carpet has reached its theoretical useful life and is showing wear and needs to be replaced. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 95,000 95,000 Total 95,000 95,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 95,000 95,000 Fund Total 95,000 95,000 Budget Impact/Other 120 Friday,November 14,2014 Project# 15203 Project Name Replace Ceramic in City Hall Restrooms Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $40,000 Replace ceramic tile and perform and general refurbish of the restrooms in City Hall Justification The tile is very"dated"and needs to reflect the quality of the rest of the building. A general refurbishing of all restrooms in the building needs to be done. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 40,000 40,000 Total 40,000 40,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 40,000 40,000 Fund Total 40,000 40,000 Budget Impact/Other 121 Friday,November 14,2014 Project# 15204 Project Name Replace Fire Station 2 Roof Type Facilities/Buildings/Enviro Department Facilities Useful Life 25 years Contact Category Fire Station#2 Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $255,000 Replace failing roof at Fire Station 2 Justification 1 This roof has exceeded its theoretical useful life,was never installed correctly and has been a source of leaks and ongoing maintenance issues for years. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 255,000 255,000 Total 255,000 255,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 255,000 255,000 Fund Total 255,000 255,000 Budget Impact/Other 122 Friday,November 14,2014 Project# 15205 Project Name Replace Building Electrical Switchgear Type Facilities/Buildings/Enviro Department Facilities Useful Life 30 years Contact Paul Sticha Category Community Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $80,000 Replace original electrical switchgear Justification This is the original building switchgear and it has exceeded its theoretical useful life. It's location in the pool mechanical room has speeded its deterioration,and the cabinet shows obvious rust and coorosion. Annual infrared surveys frequently identify maintenance issues that are quickly repaired. This would be perfect timing during the pool expansion project,as the pool mechanical equipment,including the chorine feeders which are the major reason for the the coorosion,will me moved to a new location and isolated from everything else. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 80,000 80,000 Total 80,000 80,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 80,000 80,000 Fund Total 80,000 80,000 Budget Impact/Other 123 Friday,November 14,2014 Project# 16201 Project Name Replace East Cooling Tower City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $95,000 Replace east cooling tower at City Center building Justification Reached and exceeded theoretical useful life Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 95,000 95,000 Total 95,000 95,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 95,000 95,000 Fund Total 95,000 95,000 Budget Impact/Other 124 Friday,November 14,2014 Project# 16202 Project Name Sleeping Quarters for Station 2 Duty Crew Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Paul Sticha Category Fire Station#2 Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $75,000 Construct sleeping quarters for Duty Crew at Fire Station 2 Justification Duty crews were not considered decades ago when the stations were buillt. Now that they are in place,staff sleeps on cots in the exercise room,office and lounge which is neither quiet nor restfiil. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 75,000 75,000 Total 75,000 75,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 Fund Total 75,000 75,000 Budget Impact/Other 125 Friday,November 14,2014 Project# 16203 Project Name Sleeping Quarters for Station 3 Duty Crew Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Paul Sticha Category Fire Station#3 Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $75,000 Construct sleeping quarters for Duty Crew at Fire Station 3 Justification Duty crews were not considered decades ago when the stations were buillt. Now that they are in place,staff sleeps on cots in the exercise room,office and lounge which is neither quiet nor restfiil. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 75,000 75,000 Total 75,000 75,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 Fund Total 75,000 75,000 Budget Impact/Other 126 Friday,November 14,2014 Project# 16204 Project Name Sleeping Quarters for Station 4 Duty Crew Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Paul Sticha Category Fire Station#4 Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $75,000 Construct sleeping quarters for Duty Crew at Fire Station 4 Justification Duty crews were not considered decades ago when the stations were buillt. Now that they are in place,staff sleeps on cots in the exercise room,office and lounge which is neither quiet nor restfiil. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 75,000 75,000 Total 75,000 75,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 Fund Total 75,000 75,000 Budget Impact/Other 127 Friday,November 14,2014 Project# 17201 Project Name Replace West Cooling Tower City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $95,000 Replace west cooling tower at City Center building Justification Reached and exceeded theoretical useful life Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 95,000 95,000 Total 95,000 95,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 95,000 95,000 Fund Total 95,000 95,000 Budget Impact/Other 128 Friday,November 14,2014 Project# 17202 Project Name Recarpet Staff Areas City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $180,000 Replace carpet in office areas Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 180,000 180,000 Total 180,000 180,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 180,000 180,000 Fund Total 180,000 180,000 Budget Impact/Other 129 Friday,November 14,2014 Project# 17203 Project Name Replace MUA&Exhaust for Rink 1 Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 to 20 years Contact Paul Sticha Category Community Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $125,000 Replace Make Up Air(MUA)and Exhaust System for Rink 1 Justification This is the original unit and is well beyond its theoretical useful life. The MUA and exhaust systems for ice rinks have become much more important recently,because of more restrictive limits for carbon dioxide and nitrogen dioxide. MUA units are a large energy consumer,so the new unit should have the most efficient heating system possible.Consider adding a heat recovery system as well. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 125,000 125,000 Fund Total 125,000 125,000 Budget Impact/Other 130 Friday,November 14,2014 Project# 18201 Project Name Replace MUA&Exhaust for Rink 2 Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Paul Sticha Category Community Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $130,000 Replace Make Up Air(MUA)and Exhaust System for Rink 2 Justification This is the original unit and is just beyond its theoretical useful life. The MUA and exhaust systems for ice rinks have become much more important recently,because of more restrictive limits for carbon dioxide and nitrogen dioxide. MUA units are a large energy consumer,so the new unit should have the most efficient heating system possible.Consider adding a heat recovery system as well. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 130,000 130,000 Total 130,000 130,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 130,000 130,000 Fund Total 130,000 130,000 Budget Impact/Other 131 Friday,November 14,2014 Project# 18202 Project Name Replace MUA&Exhaust in Rink 2 Teamrooms Type Facilities/Buildings/Enviro Department Facilities Useful Life 12 to 20 years Contact Paul Sticha Category Community Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $110,000 Replace Make Up Air(MUA)and Exhaust System for Rink 2 Teamrooms Justification This is the original unit and is just beyond its theoretical useful life. The MUA and exhaust systems for ice rinks have become much more important recently,because of more restrictive limits for carbon dioxide and nitrogen dioxide. MUA units are a large energy consumer,so the new unit should have the most efficient heating system possible.Consider adding a heat recovery system as well. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 110,000 110,000 Total 110,000 110,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 110,000 110,000 Fund Total 110,000 110,000 Budget Impact/Other 132 Friday,November 14,2014 Project# 19201 Project Name Replace Boiler City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 30 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $125,000 Replace one boiler each year Justification Boilers are at the end of their theoretical useful life. The tubes have been replaced once. Better to purchase new more efficient boiler than try to rebuild this one. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 125,000 125,000 Fund Total 125,000 125,000 Budget Impact/Other 133 Friday,November 14,2014 Project# 19202 Project Name New Roof at Fire 1 Type Facilities/Buildings/Enviro Department Facilities Useful Life 25 years Contact Category Fire Station#1 Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $180,000 Replace rubber roof with built up roof. Justification End of useful life Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 180,000 180,000 Total 180,000 180,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 180,000 180,000 Fund Total 180,000 180,000 Budget Impact/Other 134 Friday,November 14,2014 Project# 20201 Project Name Replace second Boiler Type Facilities/Buildings/Enviro Department Facilities Useful Life 30 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $125,000 Replace one boiler each year Justification Boilers are at the end of their theoretical useful life. The tubes have been replaced once. Better to purchase new more efficient boiler than try to rebuild this one. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 125,000 125,000 Fund Total 125,000 125,000 Budget Impact/Other 135 Friday,November 14,2014 Project# 22201 Project Name New Roof at Senior Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 25 years Contact Category Senior Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $280,000 Replace roof at Senior Center Justification End of theoretical useful life Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 280,000 280,000 Total 280,000 280,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 280,000 280,000 Fund Total 280,000 280,000 Budget Impact/Other 136 Friday,November 14,2014 Project# 22202 Project Name Replace 2 Rooftop AHU at Senior Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Paul Sticha Category Senior Center Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $60,000 Replace two rooftop air handling units Justification These units will be over 20 years old and will have reached their theoretical useful life. They should be replaced at the same time as the roof and be replaced with more efficient units with economisers. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 60,000 60,000 Total 60,000 60,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 60,000 60,000 Fund Total 60,000 60,000 Budget Impact/Other 137 Friday,November 14,2014 Project# 8283 Project Name City Center Heat Pump Replacement Type Facilities/Buildings/Enviro Department Facilities Useful Life 10 to 15 years Contact Unassigned Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $900,000 10%replacement of older and faulty heat pumps per year(260 total). Also used as a funding source when other major mechanical equipment fails. Examples include boiler tube replacement, replacement of a 25 horsepower compressor in the chiller,replacement of a cooling tower pump or core water loop pump and replacement of a cracked heat exchanger in the Police Dispatch air handling unit. This equipment always starts in the 5 to 10 thousand dollar range,and some of the equipment can easily exceed 25 thousand dollars. Justification Much of the original heating,ventilation and air conditioning(HVAC)equipment within the facility is 25 years old. The typical life of heat pumps is about 15 years. The typical life of most of the other equipment within the building is 20 years,at which time it needs to be rebuilt or replaced. When equipment reaches the end of its useful life,we maintain it until the maintenance costs exceed the cost of new equipment. For example a heat pump that is 10 years old,has been well maintained,but the compressor fails. A new heat pump costs 6 to 7 thousand dollars and a compressor costs about 3 thousand. In this case we would replace the compressor because it is likely that the heat pump will remain serviceable for at least 5 more years,probably more. However,if the heat pump is 16 or 17 years old,we would replace the entire heat pump. At that age,the likelihood of the fan motor,the evaporator or condenser coils(a type of heat exchanger) or other costly components failing in the near future is very high. So it would not be economically prudent to put a new compressor in a heat pump that old. A different type of example is when our(approx)20 year old hot water boilers failed because the hot water tubes(another type of heat exchanger)cracked and leaked. The"shell"of the boiler is likely to be good for 40 years or more,so even though the replacement of the tubes was in the$25,000 range,the likelihood that the boiler will be serviceable for another 20 or 30 years is very high. However,if the boiler was 45 years old,we would evaluate the replacement of the tubes very differently. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 Total 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 Fund Total 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 Budget Impact/Other 138 Friday,November 14,2014 Project# 9229 Project Name New Chiller for City Center Type Facilities/Buildings/Enviro Department Facilities Useful Life 20 years Contact Category City Center Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $175,000 Replace chiller for City Center building Justification The City Center Chiller is nearing its theoretical useful life. If it fails,we will be unable to properly cool the building. We should investigate the installation of two smaller chillers for some redundancy and also investigate models with higher efficiency. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 175,000 175,000 Total 175,000 175,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Facilities Internal Service 175,000 175,000 Fund Total 175,000 175,000 Budget Impact/Other 139 Friday,November 14,2014 Project# 13600 Project Name Tower/Microwave Type Unassigned Department Fire Useful Life Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $90,000 2013 Microwave replaced to PD from Tower 2018 Microwave replaced to HC Radio Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 90,000 90,000 Total 90,000 90,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 90,000 90,000 Reinvestment Fund Total 90,000 90,000 Budget Impact/Other 140 Friday,November 14,2014 Project# 14600 Project Name Security Cameras Type Unassigned Department Fire Useful Life Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $160,000 Camera upgrades to resolution and capture Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 35,000 50,000 25,000 25,000 25,000 160,000 Total 35,000 50,000 25,000 25,000 25,000 160,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 35,000 50,000 25,000 25,000 25,000 160,000 Reinvestment Fund Total 35,000 50,000 25,000 25,000 25,000 160,000 Budget Impact/Other 141 Friday,November 14,2014 Project# 15600 Project Name E-ONE 78' ladder truck Type Unassigned Department Fire Useful Life 20 years Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $700,000 In 2002 the Fire Department purchased Tower 21 for$670,000.This truck is scheduled to be replaced in 2023 for$ 1.5 million dollars.The City of Pine Island is offering$500,000 dollars for Tower 21.For an additional$200,000 dollars the Eden Prairie Fire department would be able to push out the 2023 CIP another 20 years.The new truck EPFD will purchase is an E-ONE 78' ladder truck. The cost of the new truck is$700.000. Justification An E-ONE 78'ladder truck will give Eden Prairie Fire Department a new tactical advantage with a more maneuverable truck. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Automobiles 700,000 700,000 Total 700,000 700,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 200,000 200,000 Reinvestment Fund Sale of Equipment 500,000 500,000 Total 700,000 700,000 Budget Impact/Other 142 Friday,November 14,2014 Project# 17600 Project Name Card Access Type Unassigned Department Fire Useful Life Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $150,000 Card access system Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 150,000 150,000 Total 150,000 150,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 150,000 150,000 Reinvestment Fund Total 150,000 150,000 Budget Impact/Other 143 Friday,November 14,2014 Project# 17602 Project Name Dispatch Consoles and Logging Type Unassigned Department Fire Useful Life Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $100,000 Dispatch consoles and logging Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 50,000 50,000 100,000 Total 50,000 50,000 100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 50,000 100,000 Reinvestment Fund Total 50,000 50,000 100,000 Budget Impact/Other 144 Friday,November 14,2014 Project# 17603 Project Name Replace and upgrade analog pnone loggers Type Unassigned Department Fire Useful Life Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $50,000 Recorders for 911 Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 50,000 50,000 Total 50,000 50,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 50,000 Reinvestment Fund Total 50,000 50,000 Budget Impact/Other 145 Friday,November 14,2014 Project# 20601 Project Name Radio Replacement Type Improvement Department Fire Useful Life 20 years Contact George Esbenson Category Fire Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,250,000 Replacement of current radio system. 2015-Radios replaced LE,FD portables 2016-Radios replaced LE,FD portables 2017-Radios replaced LE,FD portables 2018-Radios replaced FD,PW,Streets,Parks portables 2019-Radios replaced FD,PW,Streets,Parks portables 2020-Radios replaced FD,PW,Streets,Parks portables 2021 -Radios replaced FD,PW,Streets,Parks portables 2022-Radios replaced LE,FD portables Justification Replacement scheduled for 2012-2015. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Total 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Reinvestment Fund Total 500,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 3,250,000 Budget Impact/Other 146 Friday,November 14,2014 Project# 24600 Project Name Engine 21,31 & 32 Type Unassigned Department Fire Useful Life 20 years Contact George Esbenson Category Fire Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $2,100,000 Purchased in 2005 Justification Replaces three Engines purchased in 2005 Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 2,100,000 2,100,000 Total 2,100,000 2,100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt-Capital Equipment 2,100,000 2,100,000 Bonds Total 2,100,000 2,100,000 Budget Impact/Other Required apparatus to maintain response capability 147 Friday,November 14,2014 Project# 06300 Project Name Internal/External Network-IT Type Unassigned Department Information Technology Useful Life 4 to 6 years Contact Kristi Etter Category Information Technology Priority 1-Maintenance Safety No Annual Cost 15 to 20% Annual Savings Description Total Project Cost: $1,002,000 Replace and expand existing internal and external network equipment which includes switches,wireless equipment,Backup Solution,Vmware server and SAN storage. Justification The network is our information technology backbone.The City needs to enhance and expand the capacity to serve City business needs. We need to replace the following equipment in different year: 2015 $72,000 SAN Storeage Upgrade 5 years-$50,000,Upgrade City Wi-Fi to Aerohive-$22,000 2017 $120,000 VMWare Servers 5 years-60,000,Backup Solution 4 years-60,000 2018 $325,000 Chassis Switch Upgrades 7 years-$100,000,Other Switches 5 years-$25,000,SAN Replace 5 years-$200,000 2020 $120,000 VMWare Servers 4 years-$70,000,SAN Storage Upgrade 5 years-$50,000 2021 $25,000 Other Switches Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 72,000 120,000 325,000 120,000 25,000 662,000 Total 72,000 120,000 325,000 120,000 25,000 662,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 72,000 120,000 325,000 120,000 25,000 662,000 Total 72,000 120,000 325,000 120,000 25,000 662,000 Budget Impact/Other The NetApp Upgrade in 2015 will increase the maintenance expenses in future years,however,the first year is usually included. The cost is about 15%of the software costs or 15%of$40,000 or $6,000. 148 Friday,November 14,2014 Project# 06301 Project Name Document Imaging-Citywide Type Unassigned Department Information Technology Useful Life 5 years Contact Kristi Etter Category Information Technology Priority 3-New Safety No Annual Cost 10%to 15% Annual Savings Description Total Project Cost: $75,000 Software,equipment and consultant fee to continue implement city-wide document imaging,document indexing,business workflow related Building Inspection,Finance,Assessing,Police,Fire, and engineering etc. Integrate document imiaging system with our GIS system to centralize our data and reduce data entry redundancy. Justification The software application is needed to view scanned documents through rapid provision and documentation requests. The significant staff time will be saved by searching on the system instead of go through paper files.We have 5 years plan to get paper file into electronic file. Plan Review product also will save our staff to scan the plan documents and allow us to review the plan electronically. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 25,000 25,000 50,000 Total 25,000 25,000 50,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 25,000 25,000 50,000 Total 25,000 25,000 50,000 Budget Impact/Other The yearly maintenance may add to the operational budget up to 20%of the purchase. 149 Friday,November 14,2014 Project# 06303 Project Name Fiber Implementation Type Improvement Department Information Technology Useful Life 15 years Contact Kristi Etter Category Information Technology Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $105,000 Future fiber build out will include a fiber loop for redundancy to LOGIS in the event fiber is cut,we will have an alternate route.Also,may need to consider an alternate fiber provider to the community center due to invalid/missing information discovered from CenturyLink during pool construction. Justification 2015-$55,000 Provide a redundant loop for data for disaster recovery. 2016 $50,000 Evaluate and rebuild connection at EPCC due to pool construction. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 55,000 50,000 105,000 Total 55,000 50,000 105,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 55,000 50,000 105,000 Total 55,000 50,000 105,000 Budget Impact/Other 150 Friday,November 14,2014 Project# 10305 Project Name Police Mobile Computer System Replacement Type Software and Hardware Department Information Technology Useful Life 4 to 6 years Contact Kristi Etter Category Police Department Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $330,000 There are total of 30 squad cars equiped with rugged laptops in 2014 and will need to be replaced every 4 years. Justification Police mobile computers are a vital part of law enforcment.As the applications and functionality increase the hardware must be upgraded to accommodate the new technologies. These systems were replaced in 2014 and it is recommended for best performance to keep this equipment on a 4 year replacement life cycle.After 4 years the system's integrity and performance will start to exhibit noticable failures and decreased overall performance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 165,000 165,000 330,000 Total 165,000 165,000 330,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 165,000 165,000 330,000 Total 165,000 165,000 330,000 Budget Impact/Other 151 Friday,November 14,2014 Project# 14304 Project Name Phone System Upgrade Type Unassigned Department Information Technology Useful Life Contact Kristi Etter Category Information Technology Priority 1-Maintenance Safety No Annual Cost Annual Savings Description Total Project Cost: $130,000 Unified Messaging and upgrades to replace all analog/digital phones with VOIP. Justification Unified Communications to view voice mails in Exchange to enhance internal and external communication. Audio Web Conference Bridge,to have in house web and audio conference capabilities.Cost is$14,995 for a 24 port bridge. Necessary upgrades should be done every 4 year to servers and overall phone systems-$50,000 placeholder for these upgrades Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 30,000 50,000 50,000 130,000 Total 30,000 50,000 50,000 130,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 30,000 50,000 50,000 130,000 Total 30,000 50,000 50,000 130,000 Budget Impact/Other 152 Friday,November 14,2014 Project# 15305 Project Name GIS Data Collection Project Type Unassigned Department Information Technology Useful Life Contact Kristi Etter Category Information Technology Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $56,000 2015 $28,000 Park Trimble GPS Reciever-$20,000,Trimble GPS data collector-$8,000 2017 $28,000 Engineering Trimble GPS Reciever-$20,000,Trimble GPS Controller-$8,000 Justification New LIDAR flight to aid in our creation of 2ft contours,building outlines,and digital elevation models popular for surface analysis by Engineering. The next Heim.Co.flight should be here next year. Depending on their continued schedule and difficulties getting these to us on a regular basis,it may be advantageous to have them flown on our own. Parks GPS receiver is about 5 years old. We may want to explore the trade-in value towards a newer model soon. Engineering GPS receiver is about 2 years old. The same situation will hold true at a later date. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 28,000 28,000 56,000 Total 28,000 28,000 56,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total IT Internal Service Fund 28,000 28,000 56,000 Total 28,000 28,000 56,000 Budget Impact/Other 153 Friday,November 14,2014 Project# 06121 Project Name Riley Creek Trail-Phase I& II Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Riley Creek Priority 1-Maintenance Safety yes Annual Cost $500 Annual Savings Description Total Project Cost: $130,000 This trail construction project is a series of phases of trail building to construct a trail from Pioneer Trail south along Riley Creek to Miller Spring.This CIP item is for Phase I and II Phase I:completed in 2006(Riley Creek Woods to Cedar Forest neighborhood) Phase II:2015-Spur trail and bridge over Riley Creek to connect Settlers Ridge and Crestwood Terrace Justification Master Nature Trail Plan was approved by the City Council in 2005.This nature trail system will provide a new trail along Riley Creek from Pioneer Trail south to Miller Spring. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 130,000 130,000 Total 130,000 130,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 130,000 130,000 Total 130,000 130,000 Budget Impact/Other 154 Friday,November 14,2014 Project# 09103 Project Name PCP-Phase V-Full Access Entry Road Type Improvement Department Parks and Recreation Useful Life 30 years Contact Lotthammer Category Purgatory Creek Park Priority 3-New Safety yes Annual Cost $500 Annual Savings Description Total Project Cost: $200,000 Entry road construction including plans,specifications,and bids.Curb and gutter roadway into Purgatory Creek Park from Technology Drive.Project will be coordinated with the LRT Station work at SW Station Justification This project would create a full access for the park.Currently the access on Technology Drive is a right-in,right-out driveway.The plan is to move the current access point westerly to the signalized intersection.This location has been pre-engineered and designed to provide full access to the park and Flagship Corporate Center. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 200,000 200,000 Total 200,000 200,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 200,000 200,000 Total 200,000 200,000 Budget Impact/Other Cost to maintain the area would be minimal since this area of the park is irrigated and covered with grass that is mowed weekly. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Repair and Maintenance 300 300 300 300 300 300 300 2,100 Total 300 300 300 300 300 300 300 2,100 155 Friday,November 14,2014 Project# 09105 Project Name Riley Creek Trail-Phase III Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Riley Creek Priority 3-New Safety yes Annual Cost $500 Annual Savings Description Total Project Cost: $70,000 This trail project is a series of phases of trail building to construct a trail from Pioneer Trail south along Riley Creek to Miller Spring. Phase III:2016-Construct the nature trail from the current end of Phase I trail in the Cedar Forest neighborhood south to Miller Spring.This project construction is dependent on the transfer of property along Riley Creek from private to public ownership.Some property is MAC(Cedar Hills Park)and the former Cedar Hills Golf Course is under development by Toll Bros.Construction. In order to build the trail all property ownership and easement requirements must be completed. Justification The nature trail master plan was approved by the City Council in 2005.This soft surface nature trail system will provide a trail along Riley Creek from Pioneer Trail south to Miller Spring. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 70,000 70,000 Total 70,000 70,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 70,000 70,000 Total 70,000 70,000 Budget Impact/Other General labor to conduct condition inspection and minimal trail maintenance to keep vegetation from interfering with trail users. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Repair and Maintenance 500 500 500 500 500 500 500 500 4,000 Total 500 500 500 500 500 500 500 500 4,000 156 Friday,November 14,2014 Project# 10106 Project Name Miller Park Athletic Field Improvements Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Miller Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $1,010,000 Reconstruction of three native soil athletic fields to improve player safety and reduce maintenance costs.Convert fields from native soils to sand-based fields. Justification This would complete the conversion of all of the soccer/lacrosse/football fields at Miller Park to sand-based athletic fields.The goal is to convert an existing field every other year to reduce the impact on the youth association programs.The first year project work includes extension of storm drainage piping to handle the drainage and a perimeter exclusion fence. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 280,000 280,000 560,000 Total 280,000 280,000 560,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 280,000 280,000 560,000 Total 280,000 280,000 560,000 Budget Impact/Other The budget impact would be minimal.Currently these fields are lighted,irrigated and receive the highest level of maintenance in the park system.It is anticipated that the cost to maintain the sand based fields would be similar to what is currently expended. 157 Friday,November 14,2014 Project# 10107 Project Name Staring Lake Playground Replacement Type Improvement Department Parks and Recreation Useful Life 15 years Contact Lotthammer Category Staring Lake Park Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $1,050,000 Replace the current play equipment and safety surfacing at the park.Current plan is to use the existing tube slides.The amount of degradation of the retaining walls and concerns over general area safety have resulted in a re-evaluation of this park site. Justification The play equipment at this park will be 18 years old in 2015.Due to the large amount of usage this play equipment will be at the end of its normal life usage time frame.For safety reasons,this equipment and the underlying safety surface will need to be replaced. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,000,000 1,000,000 Engineering&Design 50,000 50,000 Total 50,000 1,000,000 1,050,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 1,000,000 1,050,000 Reinvestment Fund Total 50,000 1,000,000 1,050,000 Budget Impact/Other Annual budget will be the same for park maintenance staff as it is to maintain the current play area and equipment. 158 Friday,November 14,2014 Project# 10108 Project Name Miller Park Baseball Stadium Seating Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Miller Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $250,000 Construction of a stadium style seating facility at Miller Park Field#8 that would include restrooms,concessions,storage,and player dugouts. Justification This would provide a unique"hometown"ball field for all the baseball teams that play on this lighted full size field.It will require a significant donation/contribution from the EP Baseball Association and possibly private donations to fund this project as currently desired. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 50,000 Reinvestment Fund Anticipated Donation 200,000 200,000 Total 250,000 250,000 Budget Impact/Other There would be a slight increase in the annual budget to maintain this upgraded facility.Cost is yet to be determined. 159 Friday,November 14,2014 Project# 11101 Project Name Cedar Hills Park Development Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Cedar Hills Park Priority 3-New Safety yes Annual Cost $7,000 Annual Savings Description Total Project Cost: $900,000 Development of Cedar Hills area neighborhood park.Grading,seeding and construction of the park play area,irrigated soccer field and parking lot. 2014-Plans and specifications developed for the new neighborhood park. 2015-Construction of parking,soccer field,play structure,basketball court,trail connection to Shetland neighborhood and the Riley Creek Nature Trail. Justification Development of the last neighborhood park to be developed in Eden Prairie to meet the goal of a park within 1/2 mile of all residents.This park will serve the south central portion of the community as outlined in the Park and Open Space Plan. Timing of the park construction is dictated by the construction of new homes within the park use area. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 850,000 850,000 Total 850,000 850,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 850,000 850,000 Total 850,000 850,000 Budget Impact/Other New park will require general park maintenance work including fertilizing,mowing,playground inspection and snow removal. This will be absorbed by Park Maintenance staff. There will be electrical charges for irrigated fields and property insurance. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 60 62 64 66 68 70 72 74 76 612 Insurance 1,106 1,139 1,173 1,208 1,244 1,281 1,320 1,360 1,400 11,231 Total 1,166 1,201 1,237 1,274 1,312 1,351 1,392 1,434 1,476 11,843 160 Friday,November 14,2014 Project# 11103 Project Name Staring Lake Park Shelter Reconstruction Type Improvement Department Parks and Recreation Useful Life 50 years Contact Category Staring Lake Park Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $800,000 Replace the park shelter to accommodate larger groups.Use standard park building design with block construction.Redo all the plaza areas,rear plaza retaining walls and concrete surfaces. Justification The existing facility is too small for many of the rental groups to utilize this shelter.The building has several maintenance issues including winter ice building up on the rear plaza area that has led to the degradation of the concrete plaza.Utility and restroom areas are severely undersized. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 800,000 800,000 Total 800,000 800,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 800,000 800,000 Reinvestment Fund Total 800,000 800,000 Budget Impact/Other New building will require increase in insurance,additional utility,costs,etc. Information related to this will be added as the project gets closer to construction. 161 Friday,November 14,2014 Project# 11188 Project Name play Equipment Replacement Type Improvement Department Parks and Recreation Useful Life 15 years Contact Lotthammer Category Park Maintenance Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $1,010,000 Scheduled replacement of older play equipment at various parks.The proposed replacement-upgrade schedule is as follows: 2015-Pheasant Woods Park-see separate project#13103 2016-Hidden Ponds Park 2018-Rice Marsh Lake Park 2018-Eden Lake Park(share cost with school district) 2020-Nesbitt Preserve Park 2021 -Bluffs I and II Mini-parks 2022-Wyndham Knoll and Prairie East Parks 2023-Franlo and Crestwood Parks 2024-Round Lake(west side)and Willow Park Justification Play equipment is on a replacement schedule based on our annual safety audit. Each year the play equipment is scheduled for replacement based on its age and safety audit point priority ranking. These playground replacement expenses will be on-going as long as there is play equipment within the parks.Play equipment has a normal life expectancy of 15 years and currently there are 31 playgrounds within the park system. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Total 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Reinvestment Fund Total 80,000 80,000 150,000 90,000 90,000 160,000 200,000 160,000 1,010,000 Budget Impact/Other There is little or no change in the annual operating budget for the inspection and preventative maintenance for these play areas.There is however a slight repair cost savings when new equipment is installed since the amount of breakage and frequency of damage that occurs on the older style is reduced significantly. 162 Friday,November 14,2014 Project# 11199 Project Name Parks Parking Lot Maintenance Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Park Maintenance Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $2,225,000 Reconstruction/repair of parking lots within City Parks.Annual inspection determines the priority of parking lots that will be repaired to keep the lots safe and in good physical condition.For general maintenance$80,000 is budgeted annually to cover miscellaneous repairs and upkeep.The additional annual funding request is for the major renovation of parking lots either by installing a 1 1/2 inch bituminous overlay or the complete replacement of the parking surface.The current schedule for these large scale park parking lot projects is as follows: 2015-Miller Park full reconstruction$750,000 2016-Carmel Park-overlay$15,000,Outdoor Center-overlay$20,000 2018-Rice Marsh Lake Park-overlay$20,000 2019-Riley Lake Park-overlay$350,000 2020-Red Rock Park-overlay$30,000 2021 -Staring Lake Park-full reconstruction$200,000 Justification Currently the parking lots in the 32 parks within the City are in various stages of age and wear. An annual audit of the parking lots done to determine the repairs or preventative maintenance that is needed.These range from crack fill and seal coat,to overlay,and the most costly-total replacement.The parking lots have an effective life of 25 years however even with the application of regular chip/sealcoats the parking lots will need major renovation as indicated in the description section. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Total 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Reinvestment Fund Total 820,000 100,000 265,000 70,000 400,000 80,000 250,000 80,000 80,000 80,000 2,225,000 Budget Impact/Other No additional costs are expected with this item. 163 Friday,November 14,2014 Project# 12104 Project Name Cedar Hills Park Development-Phase II Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Cedar Hills Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $260,000 This phase is for additional development of Cedar Hills neighborhood park.This phase would occur after the initial construction,grading,seeding and construction of the play area,irrigated soccer/football/lacrosse field and parking lot. Phase II:2018-Picnic pavilion,parking lot and trails in"highland"area of property north of Riley Creek. Justification Development of the last neighborhood park to be developed in Eden Prairie to meet the goal of a park within 1/2 mile of all residents.This park will serve the south central portion of the community as outlined in the Park and Open Space Plan. This phase of work would complete development of the master plan for this neighborhood park. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 260,000 260,000 Total 260,000 260,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 260,000 260,000 Total 260,000 260,000 Budget Impact/Other Additional insurance cost associated with picnic shelter. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Insurance 2,700 2,700 2,700 2,700 2,700 13,500 Total 2,700 2,700 2,700 2,700 2,700 13,500 164 Friday,November 14,2014 Project# 12105 Project Name Lower Purgatory Creek Trail-Phase III Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Purgatory Creek Corridor Priority 3-New Safety yes Annual Cost $500 Annual Savings Description Total Project Cost: $160,000 This nature trail project is one of a series of phases to build a nature trail along Purgatory Creek from Creekwood Park to the Minnesota River within the Lower Purgatory Creek Conservation Area. Phase III:2018-Construct the section of nature trail from Creekwood Park south along the creek to the intersection with the bituminous trail between Homeward Hills Road and Wild Heron Point. Justification The trail master plan for this project was approved by the City Council in 2005.This soft surface nature trail system will link the residents of Eden Prairie from points along Purgatory Creek in the area of Homeward Hills Road to the Minnesota Wildlife Refuge Area on the Minnesota River. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 160,000 160,000 Total 160,000 160,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 160,000 160,000 Total 160,000 160,000 Budget Impact/Other General labor to do inspection and minimal trail maintenance to keep vegetation from interfering with trail users.Approximate cost of$500 per year for this maintenance work. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Repair and Maintenance 500 500 500 500 500 500 500 3,500 Total 500 500 500 500 500 500 500 3,500 165 Friday,November 14,2014 Project# 12107 Project Name MN River Vista Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Prairie Bluff Conservation Area Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $230,000 Installation of a bikeway/walkway vista overlook on the south side of Flying Cloud Drive underpass tunnel adjacent to Charlson Rd. Justification This would provide a terminus point for the Prairie Bluff Conservation Area Nature Trail.At the current time trail users are unable to access the trail box culvert under Flying Cloud Drive due to the lack of a safe trail terminal point on the south end of the culvert.Building this vista would provide trail users an unrestricted view of the MN River and the MN Valley Wildlife Refuge.It would also serve as a potential connection point to a trail extension down to Riverview Road across USFWS property. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 200,000 200,000 Engineering&Design 30,000 30,000 Total 30,000 200,000 230,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 30,000 200,000 230,000 Total 30,000 200,000 230,000 Budget Impact/Other Minimal cost to clean the trail vista.Average cost estimated at under$1,000 per year. 166 Friday,November 14,2014 Project# 13102 Project Name Miller Park Shelter Type Improvement Department Parks and Recreation Useful Life 50 years Contact Category Miller Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $600,000 Construction of a large picnic pavilion to provide shelter for park users.This structure would be similar to the picnic pavilions at Riley Lake Park and Round Lake Park. Justification Provide a large covered shelter at Miller Park which is a community park.This shelter has been included in the master plan for this park since 1992.Shelter would be similar in size and design as the picnic shelters at Riley Lake Park and Purgatory Creek Park. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 600,000 600,000 Total 600,000 600,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 600,000 600,000 Total 600,000 600,000 Budget Impact/Other Annual insurance costs,electricity and cleaning if used as a rental facility. 167 Friday,November 14,2014 Project# 13103 Project Name Pheasant Woods Park Renovation Type Unassigned Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Park Maintenance Priority 3-New Safety yes Annual Cost Annual Savings 1,000 Description Total Project Cost: $170,000 To reconfigure some of the park amenities and play area to better serve the residents of this neighborhood park. Justification This park is built on very poor soils.The play equipment is moving up and down(due to frost heaving)causing deterioration of the equipment.By redesigning the park drainage channels and properly engineering a sub soil drainage system the park equipment will last longer and be less costly to maintain. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Total 150,000 150,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 150,000 150,000 Total 150,000 150,000 Budget Impact/Other Redesign of the park will lower the annual maintenance costs for the park by approximately$1,000 per year. 168 Friday,November 14,2014 Project# 14101 Project Name Forest Hills Park Tennis Court Renovation Type Improvement Department Parks and Recreation Useful Life 30 years Contact Lotthammer Category Park Maintenance Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $150,000 Renovate and rebuild the two court facility at Forest Hills Park.The facility will be reconstructed in its current location. Justification Currently the court surfaces are in fair to poor condition.The only method to restore these older courts is to completely remove the existing courts and fencing and rebuild them from the ground up.The degradation of the courts is due to structural cracking caused by poor subsurface drainage.The drainage issues would be corrected with new drain tile and by raising the courts slightly. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Total 150,000 150,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 150,000 150,000 Reinvestment Fund Total 150,000 150,000 Budget Impact/Other No change to annual operating budget since there is currently two courts at this park. 169 Friday,November 14,2014 Project# 14102 Project Name Trail Maintenance Type Unassigned Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Park Maintenance Priority 1-Maintenance Safety yes Annual Cost Annual Savings 500 Description Total Project Cost: $3,710,000 Starting in 2015 this CIP Fund will be used to provide ongoing maintenance of the existing trail and sidewalk systems throughout the city.The goal of the program is to keep our system at a PCI rating of 80 by performing regular maintenance to prolong the surface life of these facilities.Annual maintenance work will include the sealcoating of approximately 5-8 miles of trails annually, the overlay and or replacement of trail/sidewalk sections identified within the pavement management survey as having a PCI of less than 50,and the repair/reconstruction of degraded trails within city parks. The annual budget cost for sealcoating is$40,000 for years 2015-2019 and$50,000 for years 2020-2024. The annual budget for trail overlay and reconstruction is$200,000 for years 2015-2019 and$250,000 for years 2020-2024. The estimated budget costs for the replacement or overlay of park trails is as follows: 2015-Lake Idlewild,covert loop trail to gravel,$100,000 2016-Miller Park,overlay or reconstruct park trails,$200,000 2017-Trails at Eden Lake Park-$20,000 and Cannel Park-$20,000 2018-Staring Lake Park-non-loop trail segments$70,000 2019-Riley Lake Park-trail overlay/reconstruction$100,000 2021 -Staring Lake Park-loop trail overlay$150,000 2022-Lake Smetana Park-loop trail overlay$100,000 2023-Round Lake Park-loop trail overlay$150,000 2024-Mitchel Marsh-loop trail overlay$100,000 Justification Many of the trails within the city and parks have an effective life cycle of 30 years.However some of the trails have degraded sooner due to heavy traffic loads,poor soils and surface degradation due to roots and vegetation debris.By monitoring our trail surfaces and using sealcoat and overlay applications prior to complete rebuild the goal is to keep our extensive trail network in a safe and good physical condition. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Total 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 Reinvestment Fund Total 340,000 440,000 280,000 310,000 340,000 300,000 450,000 400,000 450,000 400,000 3,710,000 170 Friday,November 14,2014 Budget Impact/Other Currently annual inspection and repair costs are needed to keep these trails safe.After restoration the need for this maintenance activity will decrease resulting in lower annual costs. 171 Friday,November 14,2014 Project# 15102 Project Name Round Lake Park-Phase II Type Unassigned Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Round Lake Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $1,850,000 Phase II-Reconstruction of Round Lake Park to include better traffic flow,additional parking lots,additional park amenities and the reduction of ball fields from 4 to 3 for adult league play. Justification Round Lake Park is the oldest Community Park in the city.In 2011 a consultant presented a redesign Master Plan to the Parks Commission and City Council.This Master Plan for park renovation was approved and the first phase of construction was completed in 2012.This project phase would complete the redesign work that was outlined in the master plan. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,800,000 1,800,000 Engineering&Design 50,000 50,000 Total 50,000 1,800,000 1,850,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 1,800,000 1,850,000 Reinvestment Fund Total 50,000 1,800,000 1,850,000 Budget Impact/Other Since the current park has a high level of maintenance it is anticipated that the annual maintenance and utility costs would be the same as current expenditures for that park. 172 Friday,November 14,2014 Project# 15103 Project Name Skid Steer Loader Type Unassigned Department Parks and Recreation Useful Life Contact Category Unassigned Priority 3-New Safety Annual Cost 10%to 15% Annual Savings Description Total Project Cost: $50,000 Purchase a new skid steer loader to replace a"non-inventory"loader within that is used in the park department.When a second skid steer loader was purchaced a few years ago,the decision was made to retain the older loader rather than send it to auction.Doing this meant that the current loader was taken off the equipment inventory sheet.Therefore to purchase this new machine requires that it be a new equipment purchase. Justification The current skid steer has a twisted frame and therefore is not fully funtional.In addition the parks departement has a year round need for a machine of this type to do construction activities in the summer and remove snow in the winter. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 50,000 50,000 Total 50,000 50,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 50,000 Reinvestment Fund Total 50,000 50,000 Budget Impact/Other This purchase replaces an older skid steer loader whose replacement is not covered by the equipment enterprise fund.The machine is expected to have lower annual operating costs due to higher engine efficiency and improvements to the hydrostatic drive system. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Repair and Maintenance 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 9,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 9,000 173 Friday,November 14,2014 Project# 16101 Project Name Riley Lake Park Renovation Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Riley Lake Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $850,000 Reconfigure and or Reconstruction of the boat ramp parking area.Addition of a new park building to serve as a restroom and beach changing area.Addition of water and bathroom facilities that may involve using self contained holding tanks due to the proximity to the lake/ground water table. Justification At the current time the beach area receives high usage and the only place for patrons to change is in the portable toilet facilities.In addition with the acquisition of the two land parcels next to the boat ramp it is advantageous to have the parking for vehicles with trailers closer to the ramp and free up the current designated trailer parking area for a new building and handicap parking. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 800,000 800,000 Engineering&Design 50,000 50,000 Total 50,000 800,000 850,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 50,000 800,000 850,000 Reinvestment Fund Total 50,000 800,000 850,000 Budget Impact/Other Slight increase in annual operating cost is anticipated to clean the restroom/changing building.Unable to estimate/forecast the costs at the present time. 174 Friday,November 14,2014 Project# 17101 Project Name Preserve Park Hockey Rink Replacement Type Improvement Department Parks and Recreation Useful Life 20 years Contact Lotthammer Category Park Maintenance Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: S40,000 Replace the hockey pen at Preserve Park. Justification The wooden posts at this hockey pen are starting to rot.The plan is to replace with a steel post/frame system with new boards. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 40,000 40,000 Total 40,000 40,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 40,000 40,000 Reinvestment Fund Total 40,000 40,000 Budget Impact/Other No additional annual costs since this is project is replacement of the current hockey pen. 175 Friday,November 14,2014 Project# 17102 Project Name Hidden Ponds Park Irrigation Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Park Maintenance Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $100,000 Irrigation of the two athletic fields at Hidden Ponds neighborhood park.Add turf infield to the baseball field(currently aglime). Justification This park has a full size baseball field and a mid-size soccer field.They are both heavily used by youth association teams.By irrigating the fields it will increase the quality of the fields and allow additional game usage. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 Total 100,000 100,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 100,000 100,000 Total 100,000 100,000 Budget Impact/Other No additional costs since the maintenance of the fields are already being done by the park maintenance staff. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 100 100 100 100 100 500 Total 100 100 100 100 100 500 176 Friday,November 14,2014 Project# 18101 Project Name Miller Park Hockey Rink Replacement Type Improvement Department Parks and Recreation Useful Life 20 years Contact Lotthammer Category Miller Park Priority 1-Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $60,000 Replace the existing hockey pen at Miller Park Justification The wooden posts at this hockey pen are starting to rot.In addition the clay soils on site are causing the boards to frost move each year.The plan is to regrade the site,install a drain tile system and replace with a steel post/frame system with new boards. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 60,000 60,000 Total 60,000 60,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 60,000 60,000 Reinvestment Fund Total 60,000 60,000 Budget Impact/Other No additional budget impact,replacement of existing amenity. 177 Friday,November 14,2014 Project# 18102 Project Name Flying Cloud Fields -Regrading Type Unassigned Department Parks and Recreation Useful Life Contact Category Unassigned Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $1,000,000 The youth soccer fields surface at Flying Cloud Athletic Field complex are in need of regrading to improve the turf condition and playing safety of them.There are currently 15 acres of turf soccer fields at this location that accomodates 25 youth fileds. Justification Due to the heavy use the fields are subject to considerable wear and tear.The surface has become uneven in multiple locations due to the goal mouth depression caused by the soccer goalies.The plan is to take a portion of the fields out of play evey other year to regrade and level the fields for better drainage,turf condition and safer play. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 250,000 250,000 250,000 250,000 1,000,000 Total 250,000 250,000 250,000 250,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Park Improvement Fund 250,000 250,000 250,000 250,000 1,000,000 Total 250,000 250,000 250,000 250,000 1,000,000 Budget Impact/Other There shouldn't be any additional yearly costs since these are existing facilities that are being renovated.Annual costs for maintaining the fields is expected to be the same as currently expended in the Park Maintenance operating budget. 178 Friday,November 14,2014 Project# 20102 Project Name Auxiliary Picnic Shelters Type Improvement Department Parks and Recreation Useful Life 25 years Contact Lotthammer Category Park Maintenance Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $125,000 Add five 20x20 foot covered picnic shelters to the community parks to provide additional rental shelters to the park system. Justification Currently there are large covered picnic shelters at the community parks;however,there is a need to provide smaller shelters that would be available for rent by smaller groups.Currently the large shelters can accommodate up to 150-200 people,whereas small shelters would provide space for groups between 20-40 people. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 125,000 125,000 Total 125,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 125,000 125,000 Reinvestment Fund Total 125,000 125,000 Budget Impact/Other Additional annual costs not estimated at this time.It is expected that new picnic shelters would need trash removal and cleaning activities during the summer.These would result in a slight increase in general maintenance costs at the parks where these shelters would be constructed. 179 Friday,November 14,2014 Project# 20103 Project Name Storage Building-Staring Lake Park Amphitheatre Type Improvement Department Parks and Recreation Useful Life 50 years Contact Lotthammer Category Staring Lake Park Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $250,000 Build a storage/work building for set building and storage adjacent to the Staring Lake Amphitheatre. Justification Currently sets for theater productions are built off-site and transported to the park for summer play performances.Additionally the used sets,props and other material are stored in an unsecured 'corn crib'at Riley Lake Park.Building a secure workshop/storage building adjacent to the amphitheatre would reduce waste,transportation costs and increase efficiency in set production for the theater productions. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 250,000 250,000 Reinvestment Fund Total 250,000 250,000 Budget Impact/Other Increase in annual budget anticipated for insurance,utility costs(depending on size and type of utilities included in the project)and general cleaning services. 180 Friday,November 14,2014 Project# 5081 Project Name New Trails and Sidewalk Construction Type Improvement Department Parks and Recreation Useful Life 20 years Contact Fox Category Trails Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,490,000 Provides funding for new trails and sidewalks throughout the city.Projects are prioritized on the need to complete missing sections of the trail/sidewalk system as outlined in the Park and Open Space System Plan and the recently completed Pedestrian and Bicycle Plan for the city.Unspent annual allocations are to be carried forward to allow for unanticipated delays or higher costs due to future contractor bids. Justification Needed to complete and infill the missing links in the current system of trails and sidewalks.This funded is needed to provide funding for completion of a very visible and highly regarded element of our recreation and transportation system. Additional trails and sidewalks will need to be constructed as a result of the LRT Project.These trails and sidewalks will provide vital extensions of the trail and sidewalk system beyond the station areas. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Total 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Reinvestment Fund Total 260,000 275,000 285,000 300,000 315,000 330,000 350,000 365,000 380,000 380,000 3,240,000 Budget Impact/Other There is a specific trail plan that will take 10 years to fully implement. 181 Friday,November 14,2014 Project# 06500 Project Name Additional Police Squads Type Unassigned Department Police Useful Life 3 years Contact Unassigned Category Police Department Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $70,000 Additional Police Squad Justification To add a permanent car to the fleet to replace use of temporary auction cars. There is a risk that these cards will not be available in the future. Auction cars are used for code enforcment and investigators. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Automobiles 35,000 35,000 70,000 Total 35,000 35,000 70,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 35,000 35,000 70,000 Reinvestment Fund Total 35,000 35,000 70,000 Budget Impact/Other 182 Friday,November 14,2014 Project# 15500 Project Name Department Issued Phones Type Unassigned Department Police Useful Life 3 years Contact Rob Reynolds Category Police Department Priority 3-New Safety yes Annual Cost Annual Savings Description Total Project Cost: $37,500 Move from use of personal phones to issuing department smartphones. Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 37,500 37,500 Total 37,500 37,500 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 37,500 37,500 Reinvestment Fund Total 37,500 37,500 Budget Impact/Other 183 Friday,November 14,2014 Project# 16500 Project Name Mobile Command Center Remodel Type Unassigned Department Police Useful Life 15 years Contact Rob Reynolds Category Police Department Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $35,000 Remodel current mobile command center to better suit current needs. Justification Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 35,000 35,000 Total 35,000 35,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 35,000 35,000 Reinvestment Fund Total 35,000 35,000 Budget Impact/Other 184 Friday,November 14,2014 Project# 00-5519 Project Name Cold Storage Building Type Improvement Department Public Works Useful Life 30 years Contact Ellis Category Public Works Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $755,000 Building to provide enclosed cold storage of equipment and materials. To be located at the Maintenance Outdoor Storage Site on Flying Cloud Drive adjacent to and north of the BFI transfer facility. Justification This building will provide cold covered storage that will enable staff to haul and stockpile material and store and protect vehicles from the elements thereby increasing efficiency and ensuring a longer life for our equipment.and rolling stock. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 755,000 755,000 Total 755,000 755,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 85,000 85,000 Capital Maintenance& 500,000 500,000 Reinvestment Fund Utility Fund-Storm Water 85,000 85,000 Utility Fund-Sewer 85,000 85,000 Total 755,000 755,000 Budget Impact/Other This project is anticipated to reduce operational costs through efficiencies gained and longer lasting equipment/vehicles. Minimal power requirements will be for lighting only. 185 Friday,November 14,2014 Project# 06803 Project Name Front End Loader and Snow Blower Attachment Type General Maintenance Equi Department Public Works Useful Life 12 to 20 years Contact Ellis Category Public Works Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $324,000 Front End Loader and Snow Blower Attachment Justification Our snow removal process requires 3 front end loaders and a big blower to maintain trails and parking lots. We currently have only two 2 viable loaders and no large blower. Operation and maintenance costs to be shared evenly between Streets and Park Maintenance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 324,000 324,000 Total 324,000 324,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 324,000 324,000 Reinvestment Fund Total 324,000 324,000 Budget Impact/Other Without new loader Parks Maintenance will need to contract for snow removal at Community Center. 186 Friday,November 14,2014 Project# 06804 Project Name Single Axle Dump Truck and Plow Equipment Type General Maintenance Equi Department Public Works Useful Life 15 years Contact Ellis Category Public Works Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $220,000 Single Axle Dump Truck and Plow Equipment Justification We need to purchase a plow truck and equipment to meet our snow removal needs. Water Utilities supplied a shared truck for 19 years but this type of equipment does not meet their cun-ent needs. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 220,000 220,000 Total 220,000 220,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Capital Maintenance& 220,000 220,000 Reinvestment Fund Total 220,000 220,000 Budget Impact/Other 187 Friday,November 14,2014 Project# 5091 Project Name Pavement Management Program Type Improvement Department Public Works Useful Life 40 yrs Contact Ellis Category Pavement Management Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $27,000,000 Ongoing maintenance of approximately 220 miles of City streets. Utilizing a City wide evaluation system,the current Pavement Condition Index(PCI)is approximately 81. The Citywide goal is to maintain an average PCI of 60,with a funding target PCI of 80,which requires increasing the investment from the CIP Fund 5%annually in combination with a spending level of$550,000 in the annual Street Division operating budget. Justification Preserve a major infrastructure investment and provide an expected level of service to the community. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Total 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Pavement Management 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Fund Total 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 3,000,000 3,000,000 3,000,000 3,500,000 3,500,000 27,000,000 Budget Impact/Other This item is an operational cost that is fully expected to optimize the life of our street system. The level of spending will be adjusted for inflation in the future and to reflect changes in the PCI as determined in Citywide evaluations of the streets on a three year cycle. 188 Friday,November 14,2014 Project# 167100 Project Name Annual Sewer System Reinvestment Type Sewer Equipment&Syste Department Sewer Utility Useful Life 25 years Contact Wahlen Category Sewer,Sanitary Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $4,560,000 Annual reinvestment in the sanitary sewer system based upon factored life-cycle expense. Justification Following analysis of our sanitary sewer system in the 2010 and 2013 rate studies,an annual reinvestment in our utility is necessary to maintain it's usefulness throughout it's life cycle. This investment also includes replacement at the end of the life cycle. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Total 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Sewer 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Total 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 456,000 4,104,000 Budget Impact/Other 189 Friday,November 14,2014 Project# 167130 Project Name Annual Lift Station Rehabilitation Type Sewer Equipment&Syste Department Sewer Utility Useful Life 25 years Contact Wahlen Category Sewer,Sanitary Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,133,463 Annual major maintenance rehabilitiation of one of our 21 sanitary sewer lift stations. We will perform major renovation on one lift station per year until we finish them all,and then we will start over again. Life span average before rehab is 20 years. Justification This program will maintain all of our sanitary sewer lift station facilities. Annually we perform maintenance of the mechanical and electrical systems,but this is a refit-rehab of the structure. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Total 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Sewer 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Total 104,040 106,121 108,243 110,408 112,616 114,869 117,166 120,000 120,000 1,013,463 Budget Impact/Other 190 Friday,November 14,2014 Project# 02-5581 Project Name Round Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 10 to 15 years Contact Leslie Stovring Category Water Quality Improvements Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $295,000 Two projects are planned for Round Lake. The first is an alum treatment in 2015 to improve the water clarity of the lake. This is the second of a split dose conducted for the lake. A follow-up treatment is planned for 2024.In addition,one stormwater pond north of Valley View Road requires dredging. A storm water system analysis is scheduled to be completed in 2015 and is anticipated to result in additional projects to help improve water quality in the lake. Justification Round Lake is not listed by the State as impaired for nutrients.Improving the water quality within the lake and drainage system that routes storm water to the lake will help maintain or improve the water quality of the lake and prevent the lake from being listed.It will also help with the water quality flowing down the system to Mitchell and Red Rock Lakes. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 30,000 175,000 40,000 245,000 Engineering&Design 50,000 50,000 Total 30,000 50,000 175,000 40,000 295,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 30,000 50,000 175,000 40,000 295,000 Total 30,000 50,000 175,000 40,000 295,000 Budget Impact/Other The City is currently working with the Riley Purgatory Bluff Creek Watershed District on a number of water quality improvement projects. Depending on the success of these projects as well as the storm water inventory,additional improvements beyond the amount budgeted may be required. 191 Friday,November 14,2014 Project# 03-5589 Project Name Riley Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 4 to 6 years Contact Leslie Stovring Category Water Quality Improvements Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $60,000 An alum treatment is planned for 2015 that will be coordinated with the Riley-Purgatory-Bluff Creek Watershed District.The amount planned is for our share of the cost for the project. The alum treatment is planned to be repeated in 2019. Justification Riley Lake is listed as impaired for nutrients. Improving the water quality within the lake and drainage system will help improve or maintain water quality of the lake and help with the water quality flowing down the system to Riley Creek and the Minnesota River. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 25,000 35,000 60,000 Total 25,000 35,000 60,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 25,000 35,000 60,000 Total 25,000 35,000 60,000 Budget Impact/Other The City is currently working with the Riley-Purgatory-Bluff Creek Watershed District on a number of water quality improvement projects. Depending on the success of these projects as well as the storm water inventory,additional improvements beyond the amount budgeted may be required. 192 Friday,November 14,2014 Project# 06-5679 Project Name Mitchell Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 10 years Contact Leslie Stovring Category Water Quality Improvements Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $80,000 An alum treatment and/or herbicide treatment is planned for 2019 that will be coordinated with the Riley-Purgatory-Bluff Creek Watershed District.The amount planned is for our share of the cost for the project. It is anticipated that additional treatment will be required in 2022. Justification Mitchell Lake is listed as impaired for nutrients. Improving the water quality within the lake and drainage system will help improve or maintain water quality of the lake and help with the water quality flowing down the system to Staring Lake. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 50,000 30,000 80,000 Total 50,000 30,000 80,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 50,000 30,000 80,000 Total 50,000 30,000 80,000 Budget Impact/Other The City is currently working with the Riley-Purgatory-Bluff Creek Watershed District on a number of water quality improvement projects. Depending on the success of these projects as well as the storm water inventory,additional improvements beyond the amount budgeted may be required. 193 Friday,November 14,2014 Project# 08-5717 Project Name Riley Creek Bank Stabilization Type Improvement Department Storm Water Utility Useful Life 30 years Contact Leslie Stovring Category Creek Stabilization Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $400,000 Riley Creek is listed by the State as impaired for turbidity(sediment load)which is caused in large part by creek bank erosion due to storm water flow. The scope of work would include design, development and implementation of plans to stabilize and restore portions of Riley Creek that are experiencing severe bank erosion. Justification Reducing sediment load is a part of the Phase II NPDES Permit and will be a requirement when the TMDL is completed by the Minnesota Pollution Control Agency,which is anticipated for 2016. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 125,000 150,000 275,000 Engineering&Design 50,000 75,000 125,000 Total 175,000 75,000 150,000 400,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 175,000 75,000 150,000 400,000 Total 175,000 75,000 150,000 400,000 Budget Impact/Other This will stabilize severely eroded portions of the creek before they start impacting private property and in the future would lead to delisting the creek. Final costs will be determined when bids are received. 194 Friday,November 14,2014 Project# 08-5718 Project Name Staring Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $815,000 The storm water system inspection program was completed in 2012 and resulted in a number of projects needed to help improve water quality in the lake. This will include dredging existing ponds,expanding storm water treatment capacity,retrofitting ponds with sand filters,or in-lake treatments. Justification Staring Lake is listed by the State as impaired for nutrients.Upgrading the drainage system and lake ecology will help improve the water quality of the lake with a goal of delisting the lake. The work is a Phase II NPDES permit requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 125,000 115,000 100,000 150,000 100,000 590,000 Engineering&Design 35,000 30,000 85,000 75,000 225,000 Total 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Total 35,000 155,000 115,000 185,000 150,000 75,000 100,000 815,000 Budget Impact/Other The inventory program completed in 2011-2012 resulted in a need for storm water system improvements. Depending on the number and types of problems identified during the engineering analysis,additional improvements beyond the amount budgeted may be required. 195 Friday,November 14,2014 Project# 08-5734 Project Name Duck Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $125,000 The storm water system analysis was completed in 2013 resulted in projects to help improve water quality within the lake. This included improving recommendations for in-lake treatments, dredging ponds or developing new storm water treatment capacity for the watershed. Justification Duck Lake is listed by the State as impaired for nutrients.Upgrading the drainage system,fishery access and overall lake access will help improve the water quality of the lake with the goal of delisting the lake. The work is a Phase II NPDES permit requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 Engineering&Design 25,000 25,000 Total 25,000 100,000 125,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 25,000 100,000 125,000 Total 25,000 100,000 125,000 Budget Impact/Other The inventory program resulted in a need for storm water system improvements. Depending on the number and types of problems during the engineering analysis,additional improvements beyond the amount budgeted may be required. 196 Friday,November 14,2014 Project# 08-5737 Project Name Red Rock Lake Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $525,000 The storm water system analysis was completed in 2013 and resulted in projects needed to help improve water quality in the lake. This includes dredging existing ponds,expanding storm water treatment capacity,adding filter benches and in-lake treatments. Justification Red Rock Lake is listed by the State as impaired for nutrients.Upgrading the drainage system will help improve the water quality of the lake with a goal of delisting the lake. The work is a Phase II NPDES permit requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 225,000 125,000 450,000 Engineering&Design 25,000 25,000 25,000 75,000 Total 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Total 25,000 100,000 25,000 225,000 25,000 125,000 525,000 Budget Impact/Other The inventory program completed in 2012-2013 resulted in a need for storm water system improvements. Depending on the number and types of problems identified during the engineering design,additional improvements beyond the amount budgeted may be required. 197 Friday,November 14,2014 Project# 10-5770 Project Name Minnesota River Bank Stabilization Type Improvement Department Storm Water Utility Useful Life 50 years Contact Leslie Stovring Category Creek Stabilization Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $500,000 This project will stabilize and restore a severely eroded section of the Minnesota River south of old Riverview Road. Justification A section of the bank has eroded due to action of the Minnesota River in this area. If the bank is not stabilized the long-term result would be encroachment onto private property above the bank. In addition,this would help meet the Minnesota and South Metro Mississippi River TMDL goals for sediment impacts. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 300,000 125,000 425,000 Engineering&Design 75,000 75,000 Total 75,000 300,000 125,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 75,000 300,000 125,000 500,000 Total 75,000 300,000 125,000 500,000 Budget Impact/Other The City will work with the Lower Minnesota River Watershed District to find funding to reduce the budget impact to the City. The project will reduce potential long-term costs associated with not stabilizing the river bank which could include property impacts. 198 Friday,November 14,2014 Project# 10-5773 Project Name Purgatory Creek Bank Stabilization Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Creek Stabilization Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $450,000 Design,development and implementation of plans to stabilize and restore a portions of Purgatory Creek that are experiencing severe bank erosion. The Minnesota River is impaired for sediment load and these improvements will help meet our requirements to reduce sediment load to the River. Justification Phase II NPDES Permit and Minnesota River TMDL requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 75,000 50,000 50,000 175,000 350,000 Engineering&Design 50,000 50,000 100,000 Total 125,000 50,000 100,000 175,000 450,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 125,000 50,000 100,000 175,000 450,000 Total 125,000 50,000 100,000 175,000 450,000 Budget Impact/Other The creek assessment is scheduled to be completed in 2015 and will result in a need for creek bank stabilization projects. Depending on the number and types of problems identified,additional improvements beyond the amount budgeted may be required. The assessment will help define and prioritize projects within Purgatory Creek to help stabilize severely eroded sections of the creek. 199 Friday,November 14,2014 Project# 12-5813 Project Name Town Center Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 30 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $925,000 A Town Center Stormwater Management Guide was completed in 2014 that analyzed the overall storm water system for the Town Center area. This area drains primarily to Staring Lake which is impaired for nutrients as well as to Eden Lake. Justification Staring Lake is listed by the State as impaired for nutrients. Upgrading this system will help improve the water quality of both of these lakes.The work is a Phase II NPDES permit requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 325,000 200,000 200,000 725,000 Engineering&Design 75,000 50,000 75,000 200,000 Total 75,000 325,000 250,000 200,000 75,000 925,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 75,000 325,000 250,000 200,000 75,000 925,000 Total 75,000 325,000 250,000 200,000 75,000 925,000 Budget Impact/Other The Town Center Guide completed in 2014 resulted in a need for stormwater system improvements throughout the Town Center Area. The first project will include incorporation of stormwater management as streetscape features into the Singletree Lane project and is outlined separately. Future projects will include addition of these types of features throughout the Town Center Area. Depending on the number and types of problems identified during the engineering design,additional improvements beyond the amount budgeted may be required. 200 Friday,November 14,2014 Project# 12-5873 Project Name Eden Lake/Mall Area Water Quality Improvements Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $495,000 The Neill Lake/Eden Lake storm water system analysis was completed in 2012 and a Town Center Stormwater Management Guide was completed in 2014. The overall system,including the Eden Prairie Mall,was analyzed and projects were defined to help improve the water quality of the two lakes and provide storm water treatment for this drainage area. Justification Neither Eden or Neill Lake are listed by the State as impaired for nutrients at this time,however the MPCA will be starting the monitoring and assessment for a TMDL analysis to be completed in 2016-17.Upgrading the drainage system will help improve the water quality of the lakes. The work is a Phase II NPDES permit requirement. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 135,000 250,000 385,000 Engineering&Design 35,000 75,000 110,000 Total 35,000 135,000 75,000 250,000 495,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 35,000 135,000 75,000 250,000 495,000 Total 35,000 135,000 75,000 250,000 495,000 Budget Impact/Other The storm water system analysis program completed in 2012 and the Town Center Guide completed in 2014 resulted in a need for storm water system improvements. Depending on the number and types of problems identified during the engineering analysis,additional improvements beyond the amount budgeted may be required. 201 Friday,November 14,2014 Project# 13-5843 Project Name Total Maximum Daily Load /Demonstration Projects Type Improvement Department Storm Water Utility Useful Life 12 to 20 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $200,000 Implementation of projects related to completion of the Total Maximum Daily Load(TMDL)Implementation Plan for the Nine Mile Creek Impairments and the future TMDL for Riley and Purgatory Creeks. This could include chloride reduction,volume reduction,storm water retrofit or low impact development demonstration projects that the watershed district requests matching funds for. Justification Nine Mile Creek Watershed District ihas completed a TMDL Analysis and Implementation Plan for Nine Mile Creek. The creek is impaired for salinity and chloride reduction is required. The District has asked that the cities set aside funds to assist in developing projects or programs to improve the quality of the creek. The MPCA will be starting the TMDL for Riley and Purgatory Creeks in 2014 and funding for projects is anticipated. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 50,000 50,000 100,000 200,000 Total 50,000 50,000 100,000 200,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 50,000 50,000 100,000 200,000 Total 50,000 50,000 100,000 200,000 Budget Impact/Other The projects will help improve the long-term health of Nine Mile,Riley and Purgatory Creeks. 202 Friday,November 14,2014 Project# 13-5843 a Project Name Street Sweeper Replacement Type Fleet Equipment,Automot Department Storm Water Utility Useful Life 10 to 15 years Contact Leslie Stovring Category Water Quality Improvements Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $285,000 This includes funding for replacement of the vacuum sweeper. Justification Street sweeping is an effective tool for reducing sediment and phosphorus load to our storm water system. Replacing the equipment with new technology will help keep this best management practice at the most efficient level. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 285,000 285,000 Total 285,000 285,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 285,000 285,000 Total 285,000 285,000 Budget Impact/Other The cost for replacement is estimated based on current technology. Newer technologies may require additional expenditures. 203 Friday,November 14,2014 Project# 13-5843 b Project Name Storm Water Quality Improvement Projects Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $3,275,000 The City is conducting storm water system analyses annually which are anticipated to result in projects to help improve water quality in lake and creek subwatersheds. This could include dredging existing ponds;expanding storm water treatment capacity;retrofitting stormwater ponds with infiltration or sand filters;or in-lake treatments.This budget item will also be used for miscellaneous repairs,maintenance and improvement projects,and equipment purchases for projects related to our storm water system. Justification This is a Phase II NPDES Permit requirement. In addition,most of our lakes are impaired for nutrients and Riley Creek is impaired for turbidity. Upgrading the drainage system and lake and creek ecology will help improve the water quality with a goal of delisting the lakes and creek. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Total 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Total 175,000 225,000 250,000 300,000 325,000 350,000 375,000 400,000 425,000 450,000 3,275,000 Budget Impact/Other The inventory program will result in a need for storm water system improvements. Depending on the number and types of problems identified in the inspection program,additional improvements beyond the amount budgeted may be required. This budget item will also provide flexibility to maintain and repair our stormwater system on an ongoing basis to help prevent major projects in the future. 204 Friday,November 14,2014 Project# 13-5843 c Project Name Facility& Operations Improvement Projects Type Improvement Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Water Quality Improvements Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $835,000 As part ofour NPDES Storm Water Permit,the City is required to complete a Facilities and Operations Inventory that prioritizes activities and provides a plan for stormwater system improvements for all facilities and municipal operations to the maximum extent practicable.The plan must prevent or reduce pollutants from stormwater discharges from our operations and facilities. This will be a multi-year program due to the large number and variety of municipal facilities and operations. Justification This is a requirement of our NPDES Storm Water Permit. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 200,000 200,000 600,000 Engineering&Design 35,000 75,000 50,000 75,000 235,000 Total 35,000 100,000 175,000 250,000 275,000 835,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 35,000 100,000 175,000 250,000 275,000 835,000 Total 35,000 100,000 175,000 250,000 275,000 835,000 Budget Impact/Other Depending on the number and types of problems identified during the engineering analysis,additional improvements beyond the amount budgeted may be required. 205 Friday,November 14,2014 Project# 13-5843 d Project Name Road Drainage Improvements Type Facilities/Buildings/Enviro Department Storm Water Utility Useful Life 25 years Contact Leslie Stovring Category Road Drainage Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,625,000 Stormwater system improvements for roadway projects to meet NPDES and Watershed District requirements. This could include culvert replacements,drainage improvements or other projects not directly related to a specific road project. Justification NPDES storm water permit requirements as well as to meet watershed district requirements. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Total 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Total 50,000 75,000 100,000 125,000 150,000 175,000 200,000 225,000 250,000 275,000 1,625,000 Budget Impact/Other This budget item provides the flexibility needed to maintain and repair our storm water system on an ongoing basis to help prevent major projects in the future. Depending on the number and types of problems identified during the engineering analysis,additional improvements beyond the amount budgeted may be required. 206 Friday,November 14,2014 Project# 13-5847 Project Name Riverview Road Culvert Repair Type Improvement Department Storm Water Utility Useful Life 30 years Contact Krause Category Creek Stabilization Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $250,000 This project is for a segment of Purgatory Creek that flows under Riverview Road. The project will include replacement of the culvert and stabilization of a small section of Purgatory Creek that is eroding. Justification This area is failing and could potentially lead to erosion into Riverview Road and continued deterioration of the water quality within Purgatory Creek. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Building 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 250,000 250,000 Total 250,000 250,000 Budget Impact/Other The cost of the project could increase after the engineering analysis is complete and bids are received. 207 Friday,November 14,2014 Project# PE-8117 Project Name I&I Drain Tile Projects Type Improvement Department Storm Water Utility Useful Life 40 yrs Contact Krause Category Miscellaneous Storm Projects Priority 2-New and Maintenance Safety yes Annual Cost Annual Savings Description Total Project Cost: $450,000 This project includes a number of various neighborhood/street drain tile improvements which provide benefit to residential sump pump discharges and improved sub-surface roadway drainage. Justification In order to minimize the impact of sump pump discharges and drainage issues on residential streets and to prolong the life of streets with poor sub grade soils,these projects will be implemented to benefit both area residents and street maintenance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Total 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Storm Water 50,000 50,000 50,000 25,000 25,000 25,000 225,000 Utility Fund-Sewer 50,000 50,000 50,000 25,000 25,000 25,000 225,000 Total 100,000 100,000 100,000 50,000 50,000 50,000 450,000 Budget Impact/Other These projects,targeted toward certain areas of the city,will reduce the cost of both surface and sub-surface maintenance issues. 208 Friday,November 14,2014 Project# 13703 Project Name Water Cons.Landscaping Type Conservation Projects Department Water Utility Useful Life 12 to 20 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $151,500 Provide an example to our public of the city's efforts to conserve irrigation water by changing the landscaping at some of our city properties to require lessr lawn maintenance and less irrigation. Justification This is another conservation measure to provide examples to the public of our stewardship of our own water supply. This will be an example others can choose to follow. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Total 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Total 20,000 20,000 21,000 21,500 22,000 22,000 126,500 Budget Impact/Other less landscaping maintenance will be required for mowing,however we anticipate some work will be necessary to maintain the drought resistant plant-life and general appearance of the facility. A two-year contract to establish the new plants is part of the planned arrangement. 209 Friday,November 14,2014 Project# 147080 Project Name Parks Smart Irrigation Control Upgrade Type Conservation Projects Department Water Utility Useful Life 12 to 20 years Contact Wahlen Category Purgatory Creek Park Priority 3-New Safety No Annual Cost Annual Savings 4000 Description Total Project Cost: $134,000 Installation of Smart irrigation control systems which monitor soil moisture,temperature,humidity,weather conditions,line pressure,and water flow conditions at each of the parks which currently do not have them. Justification Newer technology will allow city owned and operated irrigation systems to use less water for law watering and park maintenance. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Total 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Total 15,000 20,000 20,000 21,000 21,000 22,000 119,000 Budget Impact/Other 210 Friday,November 14,2014 Project# 157010 Project Name Well Electrical& Controls Upgrade(Well No. 6) Type Wells Department Water Utility Useful Life 20 years Contact Wahlen Category Water Supply/Wells Priority 2-New and Maintenance Safety No Annual Cost Annual Savings Description Total Project Cost: $162,000 This project improves the performance of Well No.6,initially constructed in 1981. This well is located in a residential area,but already has a backup generator,lessening the extent of this upgrade when compared to other wells before.This project will also increase the performance of the well during peak summer demand periods. Justification Well performance can be increased for a fraction of the cost of drilling a new well to add capacity. Maintaining the ongoing performance of our wells requires periodic inspection of the down- hole equipment and repairs/replacement as necessary. Well 6 is due for down hole maintenance this year. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Engineering&Design 12,000 12,000 Total 162,000 162,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 162,000 162,000 Total 162,000 162,000 Budget Impact/Other It is possible the increased capacity of this well will add electrical cost to the operation of this individual well during peak flow days,because this individual well will be able to pump water from a deeper level at a higher rate,naturally taking more power to do this. However,increasing the capacity of this well may very well prevent the need for operating another well during the same period,thus altogether eliminating the electrical consumption of that additional well during the same period. We will evaluate the operational budget and look for the net impact. 211 Friday,November 14,2014 Project# 15703 Project Name Water Main,625 ft,Dell Rd at Crestwood/Overland Type Water/Sewer Mains Department Water Utility Useful Life 50 years Contact Wahlen Category Water Distribution Priority 3-New Safety Annual Cost Annual Savings Description Total Project Cost: $90,000 Construct approximately 625 feet of new ductile iron water main or directionally drilled HDPE water main along Dell Road to complete the looping of water service to the water main along Crestwood Terrace. Recommend construction of this water main be done when Dell Road is improved in the future. Justification The water main along Dell Road in the southwest portion of the city between Crestwood Terrace and Overland Trail has a gap of approximately 625 feet. Dead-ends exist in the water main on both sides of the gap.. Looping of the water main will improve water quality and will provide more flexibility of service support in the event of a future failure in the adjoining neighborhoods. Water quality is among the poorest in Eden Prairie in this area. A looped system would not require as much of a service interruption to homes in the event of a repair. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 90,000 90,000 Total 90,000 90,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 90,000 90,000 Total 90,000 90,000 Budget Impact/Other 212 Friday,November 14,2014 Project# 157060 Project Name Fixed Network Automatic Meter Reading System Type Metering Department Water Utility Useful Life 15 years Contact Wahlen Category Utility Operations Priority 3-New Safety yes Annual Cost Annual Savings 12,096 Description Total Project Cost: $4,700,000 Design,purchase,and installation of a static-stationary fixed network meter reading system which provides continuous,ongoing water use data to a live computer network. Justification Currently,we read our nearly 19,000 residential water meters,400+commercial water meters,and over 200 irrigation water meters using a mobile automatic meter reading system(AMR) installed in one of our vehicles. This method requires a utility employee to drive by each address to obtain the water use data. Prior to each meter reading cycle,the mobile computer system must be uploaded with the latest route information exported from our utility billing software,the GIS map has to be verified each month,resulting from new meter installations or meter change-outs, and there is an associated 2-hours of administrative preparation and data transfer needed to perform each meter reading cycle. The new fixed network system would require far less administrative set-up and data transfer time,since the system would be operating in real-time,all the time. No routes would need to be set-up and installed. We would also not be dependent on labor schedules to obtain meter data,and the resulting savings in labor should improve our ability to manage the field operations work-load. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Equipment 90,000 2,300,000 2,310,000 4,700,000 Total 90,000 2,300,000 2,310,000 4,700,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 90,000 2,300,000 2,310,000 4,700,000 Total 90,000 2,300,000 2,310,000 4,700,000 Budget Impact/Other Although there will be a sizeable capital investment up-front,we anticipate the annual savings in labor may save us a head-count in the near-term. Labor associated with the present meter reading system is estimated to be$12,096 per year. Nearly all of this labor will go-away with the new system. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Labor -12,096 -12,096 Total -12,096 -12,096 213 Friday,November 14,2014 Project# 157080 Project Name Park Irrigation Conservation Project Type Conservation Projects Department Water Utility Useful Life 12 to 20 years Contact Wahlen Category Purgatory Creek Park Priority 3-New Safety No Annual Cost Annual Savings 4000 Description Total Project Cost: $50,000 Although I am describing this as a potential water irrigation conservation project for Purgatory Creek Park,this project could be done at another location. The purpose of this item is to set-aside money to perform a Green,water conservation project on a grand scale that the public can see and know that Eden Prairie is likewise partnering in water conservation efforts. Justification Although I am describing this as a potential water irrigation conservation project for Purgatory Creek Park,this project could be done at another location. The purpose of this item is to set-aside money to perform a Green,water conservation project on a grand scale that the public can see and know that Eden Prairie is likewise partnering in water conservation efforts. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 50,000 50,000 Total 50,000 50,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 50,000 50,000 Total 50,000 50,000 Budget Impact/Other 214 Friday,November 14,2014 Project# 167011 Project Name Well No. 17 Construction Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $1,230,000 Construct new municipal Well No. 17. Project includes a pre-sitting hydrologic study,request and approval process from DNR,site selection and property acquisition,permits,easement definition or development,project engineering, physical construction of the well and appurtenances. Construction of a well collector line to connect this well to our system is a separate project. Justification Eden Prairie's projected growth as defined in the latest comprehensive guide plan update calls for 28 million gallons of water per day to meet the water supply needs of an anticipated population of 77,000 people by 2030. We have already experienced daily water demands in excess of the city's well-field capacity in recent years. Since that time,we've implemented conservation minded, more aggressive inclining block rate structure to encourage our public to use less water. We've upgraded the capacity of several of our existing wells to improve the production performance of our existing systems. Our water conservation and emergency supply plan reminds us that each utility must have a fixed capacity that allows us to meet the needs of our customers with at least one of our wells unavailable. We have required the use of all of our wells during the summer months with our existing demands. An additional 3-to-five wells will be required to satisfy the 2030 population projections. We added an additional well in 2009,but we still require an additional well to provide adequate fixed capacity to meet our present-day historical water demand. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 30,000 1,200,000 1,230,000 Total 30,000 1,200,000 1,230,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 30,000 1,200,000 1,230,000 Total 30,000 1,200,000 1,230,000 Budget Impact/Other This project will consume the planned annual capital improvement dollars for an entire-year's available construction dollars. Doing other projects simultaneously that require water utility capital construction dollars during the same year will borrow against the planned capital investment growth. 215 Friday,November 14,2014 Project# 167012 Project Name Well No. 17 Well Collector Main Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $270,000 Piping to connect new municipal Well No. 17 to the water treatment plant.. Project includes engineering design and construction of a low-pressure water main to carry the water to the nearest appropriate city well collector pipeline. Justification Eden Prairie's projected growth as defined in the latest comprehensive guide plan update calls for 28 million gallons of water per day to meet the water supply needs of an anticipated population of 77,000 people by 2030. We have already experienced daily water demands in excess of the city's well-field capacity in recent years. Since that time,we've implemented conservation minded, more aggressive inclining block rate structure to encourage our public to use less water. We've upgraded the capacity of several of our existing wells to improve the production performance of our existing systems. Our water conservation and emergency supply plan reminds us that each utility must have a fixed capacity that allows us to meet the needs of our customers with at least one of our wells unavailable. We have required the use of all of our wells during the summer months with our existing demands. An additional 3-to-five wells will be required to satisfy the 2030 population projections. We added an additional well in 2009,but we still require an additional well to provide adequate fixed capacity to meet our present-day historical water demand. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 270,000 270,000 Total 270,000 270,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 270,000 270,000 Total 270,000 270,000 Budget Impact/Other Combined with the well construction costs,this project will consume much more than the planned annual capital improvement dollars for an entire-year's available construction fund. Other projects are also planned which may require prioritization and deliberate fiscal planning. 216 Friday,November 14,2014 Project# 167030 Project Name Water Tower Recoating(Market Center) Type Reservoirs Department Water Utility Useful Life 25 years Contact Wahlen Category Water Storage Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,052,000 This project consists of sandblasting the Market Center water tower and recoating it. Justification Constructed in 1996,Market Center water tower has an exterior coating that has been showing signs of paint-failure,minor rust-bleeds,and upon inspection,shows cracks in the brittle coating that will ultimately lead to more and more un-appealing exterior rusting. The interior of the tank is in very good condition considering it's age. This clock tower is Eden Prairie's primary public symbol of our community. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,000,000 1,000,000 Engineering&Design 45,000 45,000 Total 1,045,000 1,045,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 45,000 45,000 Debt Utility Revenue 1,000,000 1,000,000 Bonds-Water Total 1,045,000 1,045,000 Budget Impact/Other 217 Friday,November 14,2014 Project# 167031 Project Name Ground Storage Reservoir(GSR) & Pump Sta. Type Reservoirs Department Water Utility Useful Life 50 years Contact Wahlen Category Water Storage Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $7,000,000 Construction of a new ground level,pumped storage reservoir,3-4 million gallon capacity Justification Eden Prairie's diurnal water demand places a tremendous demand on the existing elevated water storage capacity. Hidden Ponds(Dell Road)water tower routinely drops to a near-empty level during the peak summer irrigation demand periods. Using our water distribution model to survey the performance of the distribution system,we determined that the placement of a 3-to-4 million gallon pumped storage facility in a central-westerly location will eliminate the emptying of Hidden Ponds water tower,and will provide a more stable summer-time water supply. The water treatment plant will be much better able to provide consistent water quality and more stable water production without having to make wide swings in pumping rates. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 4,000,000 3,000,000 7,000,000 Total 4,000,000 3,000,000 7,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt Utility Revenue 4,000,000 3,000,000 7,000,000 Bonds-Water Total 4,000,000 3,000,000 7,000,000 Budget Impact/Other It is anticipated that running the water treatment plant with less dynamic changes in daily summer-time production rates will lessen the electrical demand at the facility,however additional electricity will be required to operate the ground storage tank. It is unknown at this time if the electrical demand will make much of a difference in overall electrical costs. 218 Friday,November 14,2014 Project# 177010 Project Name Well Electrical& Controls Upgrade(Well No. 12) Type Wells Department Water Utility Useful Life 15 years Contact Wahlen Category Water Storage Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $155,500 This project replaces the Variable Frequency Drives and the Digital Control system at Well No.12. This well is located at the City Center property, Justification This upgrade continues the process of modernizing our aging Variable Frequency Drives and electronic control equipment,all of which has an anticipated lifespan of 15 years in environments such as what we have at the well houses. Well House No. 12 is also away from residential property,so it could be a potential candidate in the future for having a backup electrical generator installed. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Engineering&Design 5,500 5,500 Total 5,500 150,000 155,500 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 5,500 150,000 155,500 Total 5,500 150,000 155,500 Budget Impact/Other By itself,this project falls within our policy of having$1M available for capital improvement projects annually. It is anticipated the 18-pulse VFD's will be more efficient,resulting in lower electricity consumption and lower electrical cost-per-thousand gallons of water pumped. 219 Friday,November 14,2014 Project# 187010 Project Name Well Electrical& Controls Upgrade(Well No. 13) Type Wells Department Water Utility Useful Life 20 years Contact Wahlen Category Water Supply/Wells Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $66,000 This project replaces the variable frequency drives and the digital control system in use at Well No. 13, This well already has a backup generator,so the upgrade will be less complicated than the wells improved in years prior. Justification This upgrade continues the process of modernizing our aging Variable Frequency Drives and electronic control equipment installed in 1998,all of which has an anticipated lifespan of 15 years in environments such as what we have at the well houses. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 60,000 60,000 Engineering&Design 6,000 6,000 Total 6,000 60,000 66,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 6,000 60,000 66,000 Total 6,000 60,000 66,000 Budget Impact/Other By itself,this project falls within our policy of having$1M available for capital improvement projects annually. It is anticipated the 18-pulse VFD's will be more efficient,resulting in lower electricity consumption and lower electrical cost-per-thousand gallons of water pumped. 220 Friday,November 14,2014 Project# 187011 Project Name Well No.18 Drilling Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $500,000 This project includes only the installation of new Municipal Well No. 18,minus the construction of the wellhouse and remaining facilities. Project includes a pre-siting hydrologic study,request and approval process from DNR,site selection and property acquisition,permits,easement definition or development,project engineering,and physical construction of the well,minus the facilities to deliver water to our system. That portion of the well construction is covered in a separate water project. Justification Eden Prairie's projected growth as defined in the latest comprehensive guide plan update calls for 28 million gallons of water per day to meet the water supply needs of an anticipated population of 77,000 people by 2030. We have already experienced daily water demands in excess of the city's well-field capacity in recent years. Since that time,we've implemented conservation minded, more aggressive inclining block rate structure to encourage our public to use less water. We've upgraded the capacity of several of our existing wells to improve the production performance of our existing systems. Our water conservation and emergency supply plan reminds us that each utility must have a fixed capacity that allows us to meet the needs of our customers with at least one of our wells unavailable. We have required the use of all of our wells during the summer months with our existing demands. An additional 3-to-five wells will be required to satisfy the 2030 population projections. We added an additional well in 2009,but we still require an additional well to provide adequate fixed capacity to meet our present-day historical water demand. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 500,000 500,000 Total 500,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt Utility Revenue 500,000 500,000 Bonds-Water Total 500,000 500,000 Budget Impact/Other This project will consume 1/2 the planned annual capital improvement dollars for an entire-year's available construction dollars. Doing other projects simultaneously that require water utility capital construction dollars during the same year will borrow against the planned capital investment growth and must be financed wisely. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 221 Friday,November 14,2014 Project# 187012 Project Name Well No.18 Facilities-Well House,Collector Main Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $1,000,000 This project is the second-half of constructing new Municipal Well No. 18,which includes the engineering design and construction of the well house,electrical and controls system,and the well collector line. Justification See project 167010 for justification comments. This half of the Well No. 18 construction project is necessary to make the well operate and deliver water to the remaining system. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt Utility Revenue 1,000,000 1,000,000 Bonds-Water Total 1,000,000 1,000,000 Budget Impact/Other This project will consume all of the planned annual capital improvement dollars for an entire-year's available construction funds. This is scheduled simultaneously with other projects that require water utility capital construction dollars during the same year. A funding plan will be necessary. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 222 Friday,November 14,2014 Project# 187030 Project Name Water Tower Recoating(Dell Road-Hidden Ponds) Type Reservoirs Department Water Utility Useful Life 25 years Contact Wahlen Category Water Storage Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $1,260,000 This project consists of sandblasting the Hidden Ponds water tower on Dell Road and recoating it. This is our most recently painted water-tower and is our last in priority for recoating.. Justification Constructed in 1988,the Dell Road water tower has an exterior coating that is holding up very nicely at this present time. However,the vintage of this coating system is such that premature failures are very common due to the changes in coating formulations brought about by EPA changes in allowable materials in the coatings.The coatings used on this water tower were among the first which followed the ban of chromium,and lifespan of these coatings has been proving to be not much longer than 15 years. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 1,250,000 1,250,000 Engineering&Design 10,000 10,000 Total 10,000 1,250,000 1,260,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 10,000 10,000 Debt Utility Revenue 1,250,000 1,250,000 Bonds-Water Total 10,000 1,250,000 1,260,000 Budget Impact/Other 223 Friday,November 14,2014 Project# 197010 Project Name Well Electrical& Controls Upgrade(Well 11) Type Wells Department Water Utility Useful Life 20 years Contact Wahlen Category Water Supply/Wells Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $156,500 This project replaces the aging variable frequency drives and the digital control system in Well No. 11. Justification This upgrade continues the process of modernizing our aging Variable Frequency Drives and electronic control equipment installed in 1994,all of which has an anticipated lifespan of 15 years in environments such as what we have at the well houses. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 150,000 150,000 Engineering&Design 6,500 6,500 Total 6,500 150,000 156,500 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 6,500 150,000 156,500 Total 6,500 150,000 156,500 Budget Impact/Other This project by itself is within the Utility's annual capital project spending plan of$1M. 224 Friday,November 14,2014 Project# 197022 Project Name High Service Pump Room Upgrade Type Water Equipment&Syste Department Water Utility Useful Life 25 years Contact Wahlen Category Water Treatment Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $2,025,000 This project replaces the existing 2800 volt high service pump motors and aging 1974 electrical motor control centers. Justification We have 5 high service pumps which operate at 2800 volts energized by what is known as'cross-the-line-starters,'meaning that these motors receive a fully energized circuit upon start-up,and the draw full-amperage at 2800 volts the instant the switch is closed. This system is obsolete,and we cannot purchase variable frequency drives to power this voltage of motor because nobody manufactures them. Without a variable frequency drive,these motors consume the maximum amount of electrical power possible during the moment they start up,causing the city's electricity demand charge to be at maximum. This results in much larger electrical fees than we would have if variable frequency drives could be utilized. Additionally,the motor control cabinets are archaic and were designed before arc-flash was completely understood-thus these panels are very complicated to work on and most electricians will not service them. These pumps can be crucial during peak summer flow periods,so it is important to make the electrical systems safer to maintain and cheaper to operate. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 2,000,000 2,000,000 Engineering&Design 25,000 25,000 Total 25,000 2,000,000 2,025,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 25,000 2,000,000 2,025,000 Total 25,000 2,000,000 2,025,000 Budget Impact/Other 225 Friday,November 14,2014 Project# 207010 Project Name Well Electrical& Controls Upgrade(Well No. 10) Type Wells Department Water Utility Useful Life 20 years Contact Wahlen Category Water Supply/Wells Priority 2-New and Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $117,000 This project replaces the aging variable frequency drives and the digital control system in Well No. 10. Justification Well No. 10 has consistently been one of our strongest performing wells over the years. It was installed in 1987 and will be in need of both major well maintenance and electrical system upgrade. The Major Well Maintenance is planned for the 2016 O&M Budget. It is doubtful that we can obtain better performance of this well after rehabilitation work is performed in 2016, however it is one of our standard solid performing wells that we rely on continuously. The electrical system and controls in this well will need replacement after more than 34 years of continuous service. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 110,000 110,000 Engineering&Design 7,000 7,000 Total 7,000 110,000 117,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 7,000 110,000 117,000 Total 7,000 110,000 117,000 Budget Impact/Other By itself,this project falls within our policy of having$1M available for capital improvement projects annually. It is anticipated the 18-pulse VFD's will be more efficient,resulting in lower electricity consumption and lower electrical cost-per-thousand gallons of water pumped. 226 Friday,November 14,2014 Project# 217011 Project Name Well No. 19 Drilling Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $500,000 This project includes only the installation of new Municipal Well No. 19,minus the construction of the wellhouse and remaining facilities. Project includes a pre-siting hydrologic study,request and approval process from DNR,site selection and property acquisition,permits,easement definition or development,project engineering,and physical construction of the well,minus the facilities to deliver water to our system. That portion of the well construction is covered in a separate water project. Justification Eden Prairie's projected growth as defined in the latest comprehensive guide plan update calls for 28 million gallons of water per day to meet the water supply needs of an anticipated population of 77,000 people by 2030. We have already experienced daily water demands in excess of the city's well-field capacity in recent years. Since that time,we've implemented conservation minded, more aggressive inclining block rate structure to encourage our public to use less water. We've upgraded the capacity of several of our existing wells to improve the production performance of our existing systems. Our water conservation and emergency supply plan reminds us that each utility must have a fixed capacity that allows us to meet the needs of our customers with at least one of our wells unavailable. We have required the use of all of our wells during the summer months with our existing demands. An additional 3-to-five wells will be required to satisfy the 2030 population projections. We added an additional well in 2009,but we still require an additional well to provide adequate fixed capacity to meet our present-day historical water demand. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 500,000 500,000 Total 500,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt Utility Revenue 500,000 500,000 Bonds-Water Total 500,000 500,000 Budget Impact/Other This project will consume 1/2 the planned annual capital improvement dollars for an entire-year's available construction dollars. Doing other projects simultaneously that require water utility capital construction dollars during the same year will borrow against the planned capital investment growth and must be financed wisely. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 227 Friday,November 14,2014 Project# 217013 Project Name Well No.19 Facilities-Well House,Collector Main Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $1,000,000 This project is the second-half of constructing new Municipal Well No. 19,which includes the engineering design and construction of the well house,electrical and controls system,and the well collector line. Justification See project 167011 for justification comments. This half of the Well No. 19 construction project is necessary to make the well operate and deliver water to the remaining system. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Debt Utility Revenue 1,000,000 1,000,000 Bonds-Water Total 1,000,000 1,000,000 Budget Impact/Other This project will consume all of the planned annual capital improvement dollars for an entire-year's available construction funds. This is scheduled simultaneously with other projects that require water utility capital construction dollars during the same year. A funding plan will be necessary. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 228 Friday,November 14,2014 Project# 237010 Project Name Well No. 20 Drilling Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $500,000 This project includes only the installation of new Municipal Well No.20,minus the construction of the wellhouse and remaining facilities. Project includes a pre-siting hydrologic study,request and approval process from DNR,site selection and property acquisition,permits,easement definition or development,project engineering,and physical construction of the well,minus the facilities to deliver water to our system. That portion of the well construction is covered in a separate water project. Justification Eden Prairie's projected growth as defined in the latest comprehensive guide plan update calls for 28 million gallons of water per day to meet the water supply needs of an anticipated population of 77,000 people by 2030. We have already experienced daily water demands in excess of the city's well-field capacity in recent years. Since that time,we've implemented conservation minded, more aggressive inclining block rate structure to encourage our public to use less water. We've upgraded the capacity of several of our existing wells to improve the production performance of our existing systems. Our water conservation and emergency supply plan reminds us that each utility must have a fixed capacity that allows us to meet the needs of our customers with at least one of our wells unavailable. We have required the use of all of our wells during the summer months with our existing demands. An additional 3-to-five wells will be required to satisfy the 2030 population projections. We added an additional well in 2009,but we still require an additional well to provide adequate fixed capacity to meet our present-day historical water demand. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 500,000 500,000 Total 500,000 500,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 500,000 500,000 Total 500,000 500,000 Budget Impact/Other This project will consume 1/2 the planned annual capital improvement dollars for an entire-year's available construction dollars. Doing other projects simultaneously that require water utility capital construction dollars during the same year will borrow against the planned capital investment growth and must be financed wisely. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 229 Friday,November 14,2014 Project# 237011 Project Name Well No. 20 Facilities-Well House, Collector Main Type Wells Department Water Utility Useful Life 50 years Contact Wahlen Category Water Supply/Wells Priority 3-New Safety No Annual Cost Annual Savings Description Total Project Cost: $1,010,000 This project is the second-half of constructing new Municipal Well No.20,which includes the engineering design and construction of the well house,electrical and controls system,and the well collector line. Justification See project 207010 for justification comments. This half of the Well No.20 construction project is necessary to make the well operate and deliver water to the remaining system. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility New Construction 1,010,000 1,010,000 Total 1,010,000 1,010,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 1,010,000 1,010,000 Total 1,010,000 1,010,000 Budget Impact/Other This project will consume all of the planned annual capital improvement dollars for an entire-year's available construction funds. This is scheduled simultaneously with other projects that require water utility capital construction dollars during the same year. A funding plan will be necessary. Budget Items 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Costs,electric,etc. 0 0 Total 0 0 230 Friday,November 14,2014 Project# 237020 Project Name Chlorine Feed System Replacement Type Water Equipment&Syste Department Water Utility Useful Life 25 years Contact Wahlen Category Water Treatment Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $250,000 This project replaces the existing chlorine liquid-to-gas disinfection system with an on-site hypochlorite disinfection system. Justification Eden Prairie's chlorine disinfection system draws it's disinfectant from 1-ton cylinders of pressurized liquid chlorine. We typically have 8 to 12 tons of chlorine on site at any given time,which must be managed as an EPA health hazard requiring risk management. This type of system requires a negative pressure venting system which pulls any potential leaks of chlorine gas out of the facility into a gas neutralizer and thus mitigates the risk of toxic poisoning to the public. Although our present system is extremely effective and inexpensive to use,the periodic maintenance required on the gas neutralizing equipment is very complex,hazardous,and expensive. It is best performed by professionals who do this work every-day. Costs associated with hazardous chemical work and material disposal continue to rise,and before long,the cost of less hazardous disinfection options will become feasible. This project is schedule rather far-out for this reason. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 250,000 250,000 Total 250,000 250,000 Budget Impact/Other 231 Friday,November 14,2014 Project# 237021 Project Name East Side Retaining Wall Reconstruction Type Facilities/Buildings/Enviro Department Water Utility Useful Life 30 years Contact Wahlen Category Utility Operations Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $25,000 This project consists of removing existing retaining wall block on the east end of the water utility property,moving the soil bank about 5 feet to the east,the removal and resetting of the curbline, roadway widening,and the replacement of curb,asphalt,and retaining wall. Justification Lime delivery trucks and lime sludge removal trucks have been competing for space on the east side of the treatment plant ever since both the delivery site and sludge garage were sited at the same location. Very frequently we are receiving a delivery of lime while the sludge removal contractor has to manipulate his semis around the lime delivery truck,the city's vehicles,often disrupting traffic by our staff to and from the field operations garage. This results in wait time for our people,and delays for the contractors,ultimately impacting our costs. If our pavement apron were roughly 5 feet wider,it would much better facilitate the backing of semi-trucks into the building bays and would leave the additional room necessary to drive-around these vehicles when they are at work. The delivery and pickup drivers would love us for the additional space,and our staff would appreciate not being held up by the 2-ring circus. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 25,000 25,000 Total 25,000 25,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 25,000 25,000 Total 25,000 25,000 Budget Impact/Other 232 Friday,November 14,2014 Project# 237022 Project Name West Side Retaining Wall Reconstruction Type Facilities/Buildings/Enviro Department Water Utility Useful Life 30 years Contact Wahlen Category Utility Operations Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $25,000 This project consists of removing existing retaining wall block on the west end of the water utility property,moving the soil bank several feet to the west and north,the removal and resetting of the curbline,roadway widening,and the replacement of curb,asphalt,and retaining wall. Justification Access to the west end of the water treatment plant is limited to a one-lane drive with a sharp,short turn-around at the end of the lane. One vehicle can park in the turn-around without impeding access to the garage. Currently,due to inadequate inside storage,our second water treatment plant snow pow truck,backs into the west garage which is just barely long enough to fit the truck, There is not room inside to park the plant mechanic's field service truck along with the snow plow truck,so it must be parked outside in the space mentioned above. We receive deliveries of lime and polyphosphate at the west garage,which require the movement of any vehicles parked on that or in the garage. We have learned to manage all of the moving around of vehicles to make deliveries successful and our own need for the workspace in the garage,however making additional parking space adjacent to the west end of the building by moving back the retaining wall would greatly improve the efficiency of these moves. Currently,when deliveries come,the vehicles in garage or the turn-around are moved to the south(front)of the building. Typically,only one person is available to move the vehicles,so that is often a two-trip process. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 25,000 25,000 Total 25,000 25,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 25,000 25,000 Total 25,000 25,000 Budget Impact/Other 233 Friday,November 14,2014 Project# 237023 Project Name WTP Garage Expansion Phase I Type Facilities/Buildings/Enviro Department Water Utility Useful Life 50 years Contact Wahlen Category Utility Operations Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $200,000 Construction of an additional garage structure at the water treatment plant. Justification In both the water treatment plant building and the field operations shop,vehicles are stacked and double-stacked to make room inside during the winter cold and snow,and especially during winter thunderstorms. Some of our vehicles suffered hail damage last year,and we are'stuffing'vehicles into the tightest spaces to get them out of the weather. A good example is the use of our sludge dumping garage as parking spaces for many of our vehicles. The city trucks/vans/cars are pulled into the bays in front-of and adjacent to the semi-trailers and they have to be moved to make room for the truck drivers to retrieve the loads of sludge. Vehicles are being moved a lot to accommodate both needs. The utility buildings were never designed to accommodate the fleet we now have. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 200,000 200,000 Total 200,000 200,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 200,000 200,000 Total 200,000 200,000 Budget Impact/Other Vehicles will experience less wear-and-tear from startups,there will be less likelihood of accidental fender-benders,and hail dents will be far less likely. Parking indoors diminishes the ongoing winter stress on engines,etc.,so we expect this could extend the lifespan of our fleet vehicles. 234 Friday,November 14,2014 Project# 247021 Project Name Heating& Cooling System Replacement Type Water Equipment&Syste Department Water Utility Useful Life 25 years Contact Wahlen Category Water Treatment Priority 1-Maintenance Safety Annual Cost Annual Savings Description Total Project Cost: $824,000 This project replaces the existing standard building heating and cooling system with geothermal heating and cooling. Justification The water treatment plant has several very large and very expensive conventional heating,cooling,and dehumidification systems which according to our past Yale Mechanical Consultant,are going to need replacement within the next 5 to 8 years. Conventional heating and cooling systems are cheaper up-front,but they require more energy to operate,and a geothermal system would operate very efficiently and very inexpensively using the city's natural supply of year-round 50-degree water. Payback for geothermal systems are typically experienced within 20 years,but we believe a system of this type achieve even greater efficiencies given the ability to capture water already pumped by the treatment process. Expenditures 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Improvements 800,000 800,000 Engineering&Design 24,000 24,000 Total 24,000 800,000 824,000 Funding Sources 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Utility Fund-Water 24,000 24,000 Debt Utility Revenue 800,000 800,000 Bonds-Water Total 24,000 800,000 824,000 Budget Impact/Other 235 Friday,November 14,2014 CITY COUNCIL AGENDA DATE: SECTION: Reports of the Parks &Recreation Director December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D.1. Jay Lotthammer, Director, Aquatics Expansion Project Parks and Recreation Requested Action No action is requested. This is an informational item. Synopsis Parks and Recreation Director Jay Lotthammer will provide an update on the Community Center Aquatics Expansion Project. CITY COUNCIL AGENDA DATE: SECTION: Reports of the Parks and Recreation Director Dec. 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D.2. Jay Lotthammer, Parks and Professional Services Agreement for Mosaic Tile Recreation Wall Design with Mercury Mosaics Requested Action Move to: Approve the $20,000 professional service agreement for Mercury Mosaics to design, fabricate and install a donor appreciation wall in the Community Center Aquatics expansion. Synopsis The City of Eden Prairie is working with Team Foxjet to create a unique, one-of-a-kind public art piece that will serve as the donor appreciation artwork for Team Foxjet's pool fundraising initiative. Mercury Mosaic's was chosen through an extensive call for artists, request for qualifications and final proposal process. Background Information Mercury Mosaic's was chosen through an extensive call for artists, request for qualifications and final proposal process. City Staff and representatives from Team FoxJet met with Mercury Mosaic's at their studio to discuss tile and design options. Mercury Mosaic's presented several drafts for approval before the review committee settled on the final design which is attached. Attachments Professional Service Agreement with Mercury Mosaics Exhibit A—Design and Invoice Standard Agreement for Professional Services This Agreement ("Agreement") is made on the 2 day of December, 2014, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Mercury Mosaic, a Minnesota Corporation (hereinafter "Consultant") whose business address is 681 17th Ave NE, Suite 160 Minneapolis, MN 55413. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for providing Fireworks and pyrotechnic operators for the fireworks display at the 4th of July celebration at Round Lake Park; hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A (Tile Design Proposal) in connection with the Work. The terms of this Agreement shall take precedence over any provisions of the Consultants proposal and/or general conditions. If the Consultants proposal is attached as the Exhibit A Scope of Work, City reserves the right to reject any general conditions in such proposal. 2. Term. The term of this Agreement shall be from December 2, 2014 through December 31, 2016, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $20,000 for the services as described in Exhibit A. A. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. D. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City's project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. B. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit A performed prior to receipt of written notice from the City of such suspension. C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. D. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: "I declare under penalty of Standard Agreement for Professional Services 2014.04 Page 2 of 8 perjury that this account, claim, or demand is just and correct and that no part of it has been paid." 6. Project Manager and Staffing. The Consultant has designated Mercedes Austin to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the designated staff from the Project without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 9. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Standard Agreement for Professional Services 2014.04 Page 3 of 8 Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 11. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 12. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker's Compensation Statutory Limits Employer's Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $1,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products —Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 Standard Agreement for Professional Services 2014.04 Page 4 of 8 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant's responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers' Compensation coverage from any state fund if Employer's liability coverage is not available. f. All policies, except the Worker's Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the "City of Eden Prairie" as an additional insured on ISO forms CG 20 10 07 04 or CG 20 10 04 13; and CG 20 37 07 04 or CG 20 37 04 13, or their equivalent. g. All policies, except the Professional Liability Policy, shall apply on a "per project" basis. h. All polices shall contain a waiver of subrogation in favor of the City. i. All policies, except for the Worker's Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. j. All polices, except the Worker's Compensation Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. k. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City's written acceptance of the Work. I. It shall be Consultant's responsibility to pay any retention or deductible for the coveraeges required herein. m. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days' prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non- renewed without ten (10) days' prior notice to the City. n. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant's sole expense and with insurance companies licensed to Standard Agreement for Professional Services 2014.04 Page 5 of 8 do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. o. A copy of the Consultant's Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant's Work. Upon request a copy of the Consultant's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. p. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 13. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Standard Agreement for Professional Services 2014.04 Page 6 of 8 Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 14. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 15. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Standard Agreement for Professional Services 2014.04 Page 7 of 8 19. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 20. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 21. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager Mercury Mosaic By: Its: Standard Agreement for Professional Services 2014.04 Page 8 of 8 Mercury Mosaics0 Invoice 681 17th Ave NE, Suite 160 Date Invoice # Minneapolis MN 55413 11/19/2014 6027 612.236.1646 sales@mercurymosaics.com Bill To Eden Prairie Community Center 16700 Valley View Rd Eden Prairie MN 55346 P.O. No. Terms Donor Wall See Note Quantity Description Rate Amount 12 Mosaics, 1/4"thickness per square foot 102.00 1,224.00T *These will be custom mesh-mounted,see illustration* Series: Bubbles Color(s):28 Everglades 11 Crazy Paving (Intricately cut field tile to fill an area) 138.00 1,518.00T *These will be custom mesh-mounted,see illustration* **This entire border will be made with community art class** Color(s):366 Satin Black 5 Field tile,4"x4", 1/4"thickness per square foot 48.75 243.75T *These will be custom mesh-mounted,see illustration* Color(s): 125R Sahara Sands *Add Prairie Texture,Vertical,to all pieces* 30 Field tile,3"x8", 1/4"thickness per square foot 56.25 1,687.50T *These will be custom mesh-mounted,see illustration* Color(s):variety of- 22R Blue Opal, 107 Green Tea, 108 China Sea, 12W Blue Bell, 125R Sahara Sands *Donor names will be impressed in tile* **50%non-refundable deposit required to initiate production. Final balance due prior to pick up** Total Payments/Credits Balance Due Page 1 0Mercury Mosaics Invoice 681 17th Ave NE, Suite 160 Date Invoice # Minneapolis MN 55413 11/19/2014 6027 612.236.1646 sales@mercurymosaics.com Bill To Eden Prairie Community Center 16700 Valley View Rd Eden Prairie MN 55346 P.O. No. Terms Donor Wall See Note Quantity Description Rate Amount 30 Field tile,2"x6", 1/4"thickness per square foot 56.25 1,687.50T *These will be custom mesh-mounted,see illustration* Color(s):variety of- 22R Blue Opal, 107 Green Tea, 108 China Sea, 12W Blue Bell, 125R Sahara Sands *Donor names will be impressed in tile* 24 Field tile, 1"x6", 1/4"thickness per square foot 67.50 1,620.00T *These will be custom mesh-mounted,see illustration* Color(s):variety of- 22R Blue Opal, 107 Green Tea, 108 China Sea, 12W Blue Bell, 125R Sahara Sands *Donor names will be impressed in tile* 96 Handcut Letter Tile, per letter, 1/4"thickness: 25.00 2,400.00T "CITY OF EDEN PRAIRIE AND TEAM FOXJET WOULD LIKE TO THANK THESE CONTRIBUTORS FOR HELPING TO BUILD A BETTER COMMUNITY" *These will be custom mesh-mounted,see illustration* (tile materials) 1 Print to scale template for meshmounting +cutting down and 1,800.00 1,800.00T numbering panels for ease of installation 1 Labor to add names to tiles representing 5 levels of donors 1,250.00 1,250.00T 70.5 Curved Edge Cutting Per Linear Foot (lettering) 22.50 1,586.25T (in-studio labor for assembly) **50%non-refundable deposit required to initiate production. Final balance due prior to pick up** Total Payments/Credits Balance Due Page 2 0Mercury Mosaics Invoice 681 17th Ave NE, Suite 160 Date Invoice # Minneapolis MN 55413 11/19/2014 6027 612.236.1646 sales@mercurymosaics.com Bill To Eden Prairie Community Center 16700 Valley View Rd Eden Prairie MN 55346 P.O. No. Terms Donor Wall See Note Quantity Description Rate Amount 1 Guidance of mosaic workshop for border 750.00 750.00 1 Administration of donor names organized on design 1,500.00 1,500.00T (administration) 1 installation supplies: adhesive, grout,sealer 350.00 350.00T (jobsite materials) 1 Onsite Installation 1,250.00 1,250.00T 1 Contingency 1,133.00 1,133.00T Wholesale- No Tax 0.00% 0.00 **50%non-refundable deposit required to initiate production. Final balance due prior to pick up** Total $20,000.00 Payments/Credits $0.00 Balance Due $20,000.00 Page 3 F i~ COLOR INSPIRATION ROLSND DI GRADA IOONGROUND: . �- ,Sitcan,, ll ■ � Avg as SUBWAY _Wait # Ni 1 . '- , TILE 14� Mercury Mosaics 68117th Ave NE,Saute 160 7r 10. t Minneaplis,MN 55413 a\ DONOR WALL NAMES f(a12)a:2 1443 LLQ6673 \°Q�� THROUGHOUT LOWER SKY www.me curymosaicscom (ACTUAL DONOR NAMES WILL CITY OF EDEN PRAIRIE AND TEAM FOX]ET BE ON SUBWAY TILE) PREVIEW WOULD LIKE TO THANK THESE CONTRIBUTORS 11 \di(.4Q-��c\tFOR HELPING 70 BUlL❑ABETTER COMMUNITY 1 J V _ :M _ DATE 10/15/14 Sea S 1.1I1 31.1111ei 1 CLIENT li °o Eden Prairie �e� I _ Pni Ly Aquatic Center \\ .) � r Donor Wall iii, J All designs contained in thisS — — 4° document are property of -- - taSb I Mercury Mosaics and protected r �ha i, _l under copyright. -Copying, \'15S'. LLL distribution or safe is strictly 1. N. , _ JENSEN PETERSONS prohibited without express 4" PRAIRIE TEXTURE written permission from the P SALLY JOHN owner.Design provided is fop Di a¢5 rip ...YOUNG JONES BLAKE layout use and isnot exact.Due ��e}d\a 3`rBordeC Crazy paving in 366 Satin Black to variation In materials and 1, +�� BILL SMITH sizes.grout spacing may vary il Vat, , 1 L RIC••• 1/4"-118"or more.This mosaic I / ii1 4WALSH FAMILY`� design serves as representation ` I, rQaC� ~4� _ and is not actual;based an given 1 lrs I 1[ I measurements. CITY COUNCIL AGENDA DATE: SECTION: Report of the Public Works Director December 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.E.1. Public Works Presentation of the Eden Prairie Pedestrian and Bicycle Plan Requested Action Move to: Approve the City of Eden Prairie Pedestrian and Bicycle Plan Synopsis The City of Eden Prairie was awarded a Hennepin County Community Transformation Grant through the Centers for Disease Control to develop a Pedestrian and Bicycle Plan. Community Design Group has been assisting the city on this effort. The plan has been recommended for adoption by the Planning Commission and Parks Recreation and Natural Resources Commission. Background Information Over the past year the city has engaged the public through numerous meetings, listening sessions and an open house. We also received an impressive outpouring of comments and suggestions through our interactive website. This public engagement process helped develop a plan that considers the needs of walkers, runners and bikers at various levels of age and ability. Chapter 4 of the plan lists recommendations that are being made based on public comment and an analysis of existing conditions. This chapter makes five categorical recommendations which are: • Recommended Low-Stress Walking and Biking Network —Outlines where future trail, sidewalk and neighborhood slow streets should be considered. • Recommended On-Street Bicycle Lane Network—Outlines four routes for consideration of on-street bicycle lanes. • Priority Intersection/Crossing Improvements—Describes eight intersections for safety, convenience or comfort enhancements. • Priority Route Improvements—Outlines six corridors for trail installation consideration. • Southwest Light Rail Station Area Improvements—Outlines trail and sidewalk access improvements to light rail stations which are consistent with Hennepin County's Transitional Station Area Action Plan. Chapter 5 provides a toolbox of approaches, system components, and other considerations that can be deployed to address existing or future needs, leverage current city assets, or achieve success in carrying out the vision of the plan. This chapter contains a variety of tools which have been used in other communities, that may or may not be useful in Eden Prairie, but are included in the plan as a means of generating ideas when issues arise. The items within the toolbox are not specific recommendations for implementation, but rather a clearinghouse of approaches that could assist with enhancing the pedestrian and bicycle experience within our community. Attachment Eden Prairie Pedestrian and Bicycle Plan