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HomeMy WebLinkAboutCity Council - 09/02/2014 AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, SEPTEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,AUGUST 19, 2014 B. CITY COUNCIL MEETING HELD TUESDAY,AUGUST 19, 2014 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. ADOPT RESOLUTION APPROVING EXTENSION OF VERIZON WIRELESS TELECOM LEASE AT BAKER ROAD WATER TOWER B. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLUESTEM HERITAGE GROUP TO PRODUCE INTERPRETIVE SIGNS AND KIOSK STAND FOR THE RILEY-JACQUES FARMSTEAD C. ADOPT RESOLUTION DECLARING PROPERTY AS ABANDONED PROPERTY IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS CITY COUNCIL AGENDA September 2, 2014 Page 2 A. ADOPT RESOLUTION DECLARING PUBLIC NUISANCES AT 19184 KRISTIE LANE XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Adopt Resolution Certifying Proposed 2015 Property Tax Levy, Accepting Proposed Budget for 2015, and Consenting and Approving 2015 HRA Levy C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: September 2, 2014 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Monday, August 19, 2014 MONDAY,AUGUST 19, 2014 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name, phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. HRA MEETING HRA I. ROLL CALL/CALL THE HRA MEETING TO ORDER HRA II. APPROVE MINUTES OF HRA MEETING HELD ON AUGUST 19, 2014 MOTION: Move to approve minutes of the HRA meeting held August 19, 2014. HRA III. ADOPT RESOLUTION TO APPROVE THE PROPOSED 2015 HRA PROPERTY TAX LEVY TO BE $200,000 AND ACCEPT THE PROPOSED 2015 HRA BUDGET OF $200,000 Synopsis: Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. Per Minnesota Statute, Housing and Redevelopment Authorities can levy a tax of up to .0185 percent of taxable market value. The proceeds may be spent on planning and implementation of redevelopment and/or low-rent housing assistance programs with the City. The limit for the City of Eden Prairie is approximately$1.6 million. MOTION: Move to adopt the resolution to approve the proposed 2015 property tax levy to be $200,000 and accept the proposed 2015 budget of $200,000. ANNOTATED AGENDA September 2,2014 Page 2 HRA IV. ADOPT RESOLUTION AUTHORIZING AN AMENDMENT TO THE HOUSING REFUNDING REVENUE NOTE (ELIM SHORES) SERIES 2003 Synopsis: Pursuant to Minnesota Statutes Chapter 462C, as amended the Commissioners of the Housing and Redevelopment Authority in and for the City of Eden Prairie, Minnesota authorized and issued its Elderly Housing Refunding Revenue Note (Elim Shores, Inc. Project), Series 2003. Elim Shores, Inc. (the "Borrower") has requested that the Authority amend and restate the Original Note to modify the provisions relating to the interest rate on the Original Note. The resolution gives the authority to restate the note. MOTION: Move to adopt a resolution authorizing and entering into an amendment to the Housing Refunding Revenue Note (Elim Shores Inc. Project) Series 2003. HRA V. ADJOURNMENT MOTION: Move to adjourn the HRA. CITY COUNCIL MEETING IV. PROCLAMATIONS /PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY,AUGUST 19, 2014 B. CITY COUNCIL MEETING HELD TUESDAY,AUGUST 19, 2014 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-C on the Consent Calendar. A. ADOPT RESOLUTION APPROVING EXTENSION OF VERIZON WIRELESS TELECOM LEASE AT BAKER ROAD WATER TOWER B. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLUESTEM HERITAGE GROUP TO PRODUCE INTERPRETIVE SIGNS AND KIOSK STAND FOR THE RILEY-JACQUES FARMSTEAD ANNOTATED AGENDA September 2,2014 Page 3 C. ADOPT RESOLUTION DECLARING PROPERTY AS ABANDONED PROPERTY IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS A. ADOPT RESOLUTION DECLARING PUBLIC NUISANCES AT 19184 KRISTIE LANE Synopsis: Residents spoke at open podium at the City Council Meeting on August 19, 2014, regarding the condition of the property at 19184 Kristie Lane. The Council directed the City Attorney to present, at the next Council meeting, findings that the property conditions constitute public nuisances and ordering abatement. The attached Resolution declares the code violations and property conditions at 19184 Kristie Lane public nuisances, orders abatement, and authorizes the City Attorney to proceed with an action in District Court if the public nuisances are not abated. Background Information The property at 19184 Kristie Lane has been vacant for over two year. The owner has informed the City that it has abandoned the property but the mortgagee has not begun a foreclosure action. The mortgagee has hired a management company to maintain the property. City staff is aware of the situation and has issued a citation for code violations on the property. City staff has also been in contact with the management company; however, no action has been taken to abate the various property conditions. The City has received multiple complaints from residents regarding the condition of the property. The City Attorney sent a letter to the property owner, mortgagee, and management company on August 22, 2014, outlining the code violations and property conditions and informing them that if they were not abated the City Council would consider this matter at its September 2, 2014 meeting. MOTION: Move to adopt the Resolution declaring public nuisances at 19184 Kristie Lane, ordering abatement, and authorizing the City Attorney to proceed with an action in District Court if the public nuisances are not abated. XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS ANNOTATED AGENDA September 2,2014 Page 4 B. REPORT OF CITY MANAGER 1. Adopt Resolution Certifying Proposed 2015 Property Tax Levy, Accepting Proposed Budget for 2015, and Consenting and Approving 2015 HRA Levy Synopsis: Minnesota Law and administration rules prescribe a detailed process for public notification and participation in setting taxes and budgets of local governments. Cities must adopt a proposed net property tax levy by September 30 and certify it to the county auditor. In addition, the City Council must accept a proposed budget for the coming year. The City must announce at this Council meeting the future time and date of the regularly scheduled meetings at which the budget and levy will be discussed and public testimony taken. The Council must adopt the final tax levy and budget by December 30. Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. This resolution gives the consent needed for the HRA. MOTION: Move to adopt the resolution that: • Certifies the proposed 2015 property tax levy to be $33,792,311; and • Sets December 2, 2014, as the meeting which will include discussion of the budget and provide for public comment; and • Accepts the proposed 2015 budget of $44,337,935; and • Consents and approves the HRA tax levy of $200,000. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. AGENDA CITY OF EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, SEPTEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Council Members Brad Aho, Ron Case, Sherry Butcher Wickstrom, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Community Development Director Janet Jeremiah, City Attorney Ric Rosow, Finance Director Sue Kotchevar and Recorder Jan Curielli I. ROLL CALL /CALL THE HRA MEETING TO ORDER II. APPROVE MINUTES OF HRA MEETING HELD ON AUGUST 19, 2014 III. ADOPT RESOLUTION TO APPROVE THE PROPOSED 2015 HRA PROPERTY TAX LEVY TO BE $200,000 AND ACCEPT THE PROPOSED 2015 HRA BUDGET OF $200,000 IV. ADOPT RESOLUTION AUTHORIZING AN AMENDMENT TO THE HOUSING REFUNDING REVENUE NOTE (ELIM SHORES) SERIES 2003 V. ADJOURNMENT HRA ITEM NO.: II. UNAPPROVED MINUTES HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY,AUGUST 19, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Nancy Tyra- Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Finance Director Sue Kotchevar, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE HRA MEETING TO ORDER Chair Tyra-Lukens called the meeting to order at 7:06 PM. HRA Commissioner Aho was absent. II. APPROVE MINUTES OF HRA MEETING HELD ON JULY 14, 2014 MOTION: Nelson moved, seconded by Case, to approve the minutes of the HRA meeting held July 14, 2014. Motion carried 4-0. III. EDEN GARDENS HOUSING PROJECT A. ADOPT RESOLUTION NO. HRA 2014-01 DETERMINING TO CARRY OUT A HOUSING DEVELOPMENT PROJECT, IDENTIFYING THE AREA,AND ADOPTING FINDINGS B. ADOPT RESOLUTION HRA NO. 2014-02 SELECTING A DEVELOPER, APPROVING PURCHASE AND SALE OF THE PROJECT AREA AND ESTABLISHING TERMS AND CONDITIONS FOR THE HOUSING DEVELOPMENT PROJECT Getschow said the project has been through the land use process at the Council level and is on tonight's Council agenda for second reading. The City through the HRA will execute a purchase agreement for the property; however, the ownership by the HRA would be very brief. The HRA would acquire the property from MnDOT and then immediately sell the property to Eden Gardens, LLC. We need to hold a public hearing and then take action on the project and the parameters of the project regarding the moderate income requirements and the green elements of the project. He noted the Council has been discussing the project for one to two years. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Nelson, to close the public hearing; to adopt Resolution HRA No. 2014-01 determining to carry out a Housing HRA MINUTES August 19,2014 Page 2 Development Project(the "Project"), identifying the project area and adopting findings; to adopt Resolution HRA No. 2014-02 approving purchase and sale of the project area and establishing terms and conditions for the Project; and to authorize the Mayor and City Manager to execute the Purchase Agreement, Housing Project Agreement and such other documents as are necessary to consummate the transaction. Commenting on the deferral of park dedication fees for moderate income buyers, Case said conservation easements seem to fall away as time goes by. He asked how we would ensure this stays known to future owners. Rosow replied we would need to set up a tracking system to track ownership and sale of the property. There are built-in protections because the housing agreement that contains these restrictions will be filed against the property. The bank financing a purchase will note the agreement and will make sure the mortgage falls ahead of those requirements. Case asked if the increase caused by the deferred park dedication fees might interfere with the sale. Rosow said whoever is providing the financing will need to obtain confirmation from the City that the fee is either not due or is included in the closing statement. They would require a sign-off from the City. Rosow said these documents and those included on the Council agenda state that if we don't close by August 31 all the approvals are null and void. Eden Garden's attorneys are concerned the mylars of the plat may not come back from Hennepin County in time to make the drop-dead date. Rosow suggested the drop-dead date in all the approvals be changed to September 12. AMENDMENT TO THE MOTION: Butcher Wickstrom moved, seconded by Nelson, to extend the drop-dead dates in the documents from August 31 to September 12. Motion carried 4-0. VOTE ON THE MOTIONS AS AMENDED: Motion carried 4-0. IV. ADOPT RESOLUTION NO. HRA 2014-03 APPROVING ISSUANCE OF A REVENUE BOND UNDER MINN. STAT. CHAP. 462C TO REFINANCE A MULTIFAMILY HOUSING DEVELOPMENT FOR THE BENEFIT OF CASTLE RIDGE APARTMENTS, LLC Getschow said in 2004 the City issued a note for$8,000,000 as conduit financing for the acquisition by Castle Ridge Apartments, LLC of a 227-unit multifamily housing facility. They are refinancing and need the City to approve refinancing of the revenue bond. This will also need revision of the ordinance by the City Council. The City has been a part of the refunding and financing, but because the City has hit its limit of$1,000,000 of qualified debt, the HRA is taking the action. There were no comments from the audience. MOTION: Case moved, seconded by Nelson, to close the public hearing and to adopt HRA MINUTES August 19,2014 Page 3 Resolution No. HRA 2014-03 authorizing the issuance, sale, and delivery of a revenue obligation under Minn. Stat. Chap. 462C, as amended; authorizing the loan of the proceeds of the revenue obligation to Castle Ridge Apartments, LLC, to refinance a multifamily housing development; approving the form of and authorizing the execution and delivery of the revenue obligation and related documents; and providing for the security, rights, and remedies with respect to the revenue obligation. Motion carried 4-0. V. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case, to adjourn the HRA meeting. Motion carried 4-0. Chair Tyra-Lukens adjourned the HRA meeting at 7:16 PM. HOUSING AND REDEVELOPMENT AUTHORITY DATE: AGENDA September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO.: III. Office of the City Manager/ Resolution approving proposed 2015 HRA Finance, Sue Kotchevar property tax levy and accepting the proposed 2015 budget Requested Action Move to: Adopt the resolution to approve the proposed 2015 property tax levy to be $200,000 and accept the proposed 2015 budget of$200,000. Background Information Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. Per Minnesota Statute, Housing and Redevelopment Authorities can levy a tax of up to .0185 percent of taxable market value. The proceeds may be spent on planning and implementation of redevelopment and/or low-rent housing assistance programs with the City. The limit for the City of Eden Prairie is approximately$1.6 million. Attachments Resolution HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA H.R.A. RESOLUTION NO. 2014- A RESOLUTION APPROVING THE HRA PROPOSED 2015 PROPERTY TAX LEVY AND ACCEPTING A PROPOSED BUDGET FOR GENERAL OPERATIONS WHEREAS,the Housing and Redevelopment Authority of the City of Eden Prairie has reviewed the proposed 2015 budget and tax levy; and WHEREAS,the Housing and Redevelopment Authority has decided to accept these recommendations. NOW, THEREFORE,BE IT RESOLVED that the Housing and Redevelopment Authority: 1. Approves the following proposed taxes on real and personal property within the City of Eden Prairie for the 2015 budget contingent upon City Council approval. Levy on Tax Capacity $200,000 2. Approves the 2015 proposed budget totaling $200,000 at this time. ADOPTED by the Housing and Redevelopment Authority on September 2, 2014. Nancy Tyra-Lukens, Chairperson SEAL ATTEST: Rick Getschow, Executive Director HOUSING AND REDEVELOPMENT AUTHORITY DATE: AGENDA September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO. IV. Office of the City Manager/ Resolution Authorizing and Entering into an Finance, Sue Kotchevar Amendment to the Housing Refunding Revenue Note (Elim Shores Inc. Project) Series 2003 Requested Action Move to: Adopt a resolution authorizing and entering into an amendment to the Housing Refunding Revenue Note (Elim Shores Inc. Project) Series 2003. Background Information Pursuant to Minnesota Statutes Chapter 462C, as amended the Commissioners of the Housing and Redevelopment Authority in and for the City of Eden Prairie, Minnesota authorized and issued its Elderly Housing Refunding Revenue Note (Elim Shores, Inc. Project), Series 2003. Elim Shores, Inc. (the"Borrower")has requested that the Authority amend and restate the Original Note to modify the provisions relating to the interest rate on the Original Note. The resolution gives the authority to restate the note. Attachment Resolution AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM MONDAY, SEPTEMBER 2, 2014 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop-Heritage Room II—5:30 p.m. I. DESIGN STANDARDS REVIEW Council Chambers—6:30 p.m. II. OPEN PODIUM III. ADJOURNMENT HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF EDEN PRAIRIE COUNTY OF HENNEPIN STATE OF MINNESOTA H.R.A. RESOLUTION NO. 2014- _ RESOLUTION AUTHORIZING AND ENTERING INTO AN AMENDMENT TO THE HOUSING REFUNDING REVENUE NOTE (ELIM SHORES,INC. PROJECT) SERIES 2003 WHEREAS, pursuant to Minnesota Statutes Chapter 462C, as amended (the "Act") the Commissioners of the Housing and Redevelopment Authority in and for the City of Eden Prairie, Minnesota (the "Authority") authorized and issued its Elderly Housing Refunding Revenue Note (Elim Shores, Inc. Project), Series 2003 ("Original Note") to finance a project as described in Resolution No. 2003-04 adopted on July 15, 2003; and WHEREAS, Elim Shores, Inc. (the "Borrower") has requested that the Authority amend and restate the Original Note to modify the provisions relating to the interest rate on the Original Note; and WHEREAS, the Authority finds and determines that, pursuant to the Act, it is appropriate to proceed with amending the Original Note. NOW, THEREFORE,be it resolved by the Commissioners of the Authority as follows: 1. The Commissioners hereby gives approval that the Authority authorize the execution and delivery of the Amended and Restated Note attached hereto as Exhibit A and any other document, amendments or modifications to related financing documents. 2. Pursuant to the foregoing, there have been prepared and presented to the Commissioners copies of the Amended and Restated Note which is now, or shall be placed, on file in the office of the Executive Director. The form of the Amended and Restated Note is approved with such variations, insertions and additions as are deemed appropriate by the parties and approved by the Authority. 3. Upon the completion of the preparation of the Amended and Restated Note the Chair and the Executive Director shall execute the same on behalf of the Authority in substantially the form approved in Section 4 hereof on behalf of the Authority, and shall execute such other certifications, documents or instruments as Bond Counsel, or counsel for Bremer Bank, National Association (the "Lender") shall require, subject to the approval of the Counsel to the Commission and all certifications, recitals and representations therein shall constitute the certifications, recitals and representations of the Authority. Execution of any instrument or document by one or more appropriate officers of the Authority shall constitute, and shall be deemed conclusive evidence of, the approval and authorization by the Authority and the Commissioners of the instrument or document so executed. 4. The Amended and Restated Note shall be issued and substantially in the form presented to the Commissioners and set forth as Exhibit A to this Resolution with such appropriate variations, omissions, and insertions as are permitted or required by this Resolution. The terms of the Amended and Restated Note are set forth therein and such terms are incorporated by reference herein. The Amended and Restated Note shall be executed on behalf of the Authority by the signatures of the Chair and the Executive Director and shall be sealed with its corporate seal. In case any officer whose signature shall appear on the Amended and Restated Note shall cease to be such officer before the delivery thereof, such signature shall nevertheless be valid and sufficient for all purposes. 5. The approval hereby given to the various documents referred to above includes an approval of such modifications thereof, deletions there from and additions thereto as may be necessary and appropriate and approved by the Authority prior to the execution of the documents. The execution of any instrument by the appropriate officer or officers of the Authority herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. In the absence or disability of the Chair, any of the documents authorized by this Resolution to be executed may be executed by the acting Chair; in the absence or disability of the Executive Director, by such officer of the Authority who, in the opinion of counsel to the Authority, may execute such documents. 6. The Authority deems the Amended and Restated Note to be a "qualified tax- exempt obligation" within the meaning of Section 265(b)(3)(c) of the Internal Revenue Code of 1986, as amended. 7. Notwithstanding anything contained in the Amended and Restated Note or any other document referred to in this Resolution (a)the Original Note, as amended by the Amended and Restated Note (collectively, the "Note"), shall not constitute a debt of the Authority within the meaning of any constitutional or statutory limitation, and shall not be payable from nor chargeable upon any funds other than the revenue pledge to the payment thereof, and the Authority shall not be subject to any liability thereon, (b) no Holder of the Note shall ever have the right to compel any exercise of the taxing power of the Authority to pay the Note or the interest thereon or to enforce payment thereof against any property of the Authority other than those rights and interests of the Authority under the Loan Agreement, which have been pledged to the Lender, and (c) the Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the Authority other than those rights and interests of the Authority under the Loan Agreement which have been pledge to the Lender. The agreement of the Authority to perform the covenants and other provisions contained in this Resolution, Resolution No. 2003-04, the Amended and Restated Note, the Loan Agreement and the other documents referenced in this Resolution shall be subject at all times to the availability of revenues furnished by the Borrower sufficient to pay all costs of such performance or the enforcement thereof, and the Authority shall not be subject to any personal or any pecuniary liability thereof other than as stated above. 8. The Borrower has agreed to pay directly or through the Authority any and all costs incurred by the Authority in connection with the financing whether or not the financing is carried to completion and whether or not the Amended and Restated Note is executed. ADOPTED by the Housing and Redevelopment Authority on September 2, 2014. Nancy Tyra-Lukens, Chair ATTEST: Rick Getschow, Executive Director ITEM NO.: VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM MONDAY,AUGUST 19, 2014 CITY CENTER 5:00—6:25 PM,HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters SCHOOL BOARD: Ranee Jacobus, Dave Espe, Elaine Larabee, John Estall, Holly Link, Holly Parker SCHOOL DISTRICT STAFF: Curt Tryggestad, Josh Swanson, Jason Mutzenberger, Tom May, Tricia Clair, Jaclyn Swords, Shawn Hoffman-Bram I. JOINT MEETING WITH EDEN PRAIRIE SCHOOL BOARD Council Member Aho was absent. Getschow said he and Superintendent Tryggestad met earlier to discuss topics to be covered at the joint workshop, and that the list would be taken in order. School District Referendum Tryggestad said there will be two questions on the November 4 general election ballot. The first question is a sustaining question, and would allow the district to maintain where they are today for the next five years. If the referendum passes, the district expects to be able to reduce class sizes and better prepare students for successful highs school experiences. Math and reading specialists will be added for grade 2 through 6. The second question, which adds $150 per year per pupil, is dependent upon approval of the first question. For the median value home, question 1 would have an $8 per month tax impact, and question 2 would have a$5 per month impact. If the questions fail, the district would need to make an immediate 11 percent reduction in its budget. Tryggestad said that would be catastrophic for the district. Jacobus said a volunteer committee rally kick-off is scheduled for this Thursday. City Levy/Tax Getschow said the proposed 2015 budget increase is approximately 1.8 percent. This translates into a levy increase of about 2.5 percent; however, the overall city rate will decrease. The preliminary budget will go to the Council for approval at the September 2 meeting. City Council Workshop Minutes August 19, 2014 Page 2 Tassel Program Tryggestad said the district has been searching for a home for the Tassel Program for more than five years. The program serves 18-to 21-year-old students with special needs by providing skills needed to lead productive lives. These students currently receive services through District 287. The school district has increased the amount of space they lease in the lower level of the City Center building, which is being remodeled to bring the program in-house this fall. Rec Programs/Aquatic Center Expansion Lotthammer provided an update on construction of the Community Center Aquatic Expansion project. He said the walls for Phase I are scheduled to go up shortly. Two eight-lane pools are being constructed, with audience seating for 300. One pool will be for competitive swimming, and the other is a zero-depth warm pool suitable for youth swimming lessons. Also included in the project is a hot tub, new family changing rooms and expanded group fitness space. Construction is expected to be completed by early 2016. Southwest LRT Ellis said four of five cities and Hennepin County have granted municipal consent. Minneapolis is scheduled to vote on municipal consent on August 29. Next steps are approval of the project by the FTA, and a two-year design process that will include a lot of public engagement. Construction could start in 2016, with the line being operational in 2019. Eden Prairie is slated to have five stations, with the first station located at Mitchell Road. Business Climate/Tax Base Getschow said there is a boom in construction in all sectors. Several single-family home developments are under construction, as well as the City's first apartment complex in 10 years. United Health Group is also under construction on Shady Oak Road. Getschow said the City expects 2014 to be the third year in a row for record development revenue. II. OPEN PODIUM Tom Klein—Kristie Lane Abandoned Property Klein, a resident of Kristie Lane, was joined by several neighbors. He presented a petition outlining concerns about a vacant home on Kristie Lane. The group believes the home poses potential health and environmental hazards due to water damage from a broken water main. The owner has not lived in the home for several years, and has not responded to a City order to correct several items that are in violation of City Code. Klein asked the City Council to take whatever action is necessary to address the problems on the property. City Attorney Rosow said the City Council could declare the house a public nuisance, which would require the homeowner and/or the mortgagor to respond. If there is no response, the City could ask the courts to uphold the declaration of the house as a nuisance. Council Member Case said he is in favor of taking this type of action because the house is clearly a hazard. Getschow said staff will draft a resolution declaring the City Council Workshop Minutes August 19, 2014 Page 3 house a public nuisance and present it to the City Council at their next meeting, on September 2. III. ADJOURNMENT UNAPPROVED MINUTES ITEM NO.: VI.B. EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,AUGUST 19, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:04 PM. Council Member Aho was absent. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda as published. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JULY 14, 2014 MOTION: Butcher Wickstrom moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday, July 14, 2014, as published. Motion carried 4-0. B. CITY COUNCIL MEETING HELD TUESDAY,JULY 14, 2014 MOTION: Nelson moved, seconded by Case, to approve the minutes of the City Council meeting held Tuesday, July 14, 2014, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR Case asked that Items VIII.H and VII.M be considered separately because of a conflict of interest. Rosow said, with respect to Item VIII.B. and D. and all items related to the Eden Gardens project, should be understood to include the date change to September 12. A. CLERK'S LICENSE LIST B. EDEN GARDENS by Homestead Partners. Second Reading of Ordinance 17- 2014-PUD-1-2014 for Planned Unit Development District Review with waivers on 8.39 acres and Zoning District Change from Rural to R1-9.5 on 8.39 Location: Southwest corner of Scenic Heights and Eden Prairie Road. (Ordinance No. 17- 2014-PUD-1-2014 for PUD District Review with waivers and Zoning District Change) C. ADOPT NO. RESOLUTION 2014-76 APPROVING FINAL PLAT OF HIGHPOINT AT RILEY CREEK D. ADOPT RESOLUTION NO. 2014-77 APPROVING FINAL PLAT OF EDEN GARDENS E. REJECT BID SUBMITTED BY SOWLES STEEL ERECTORS FOR STEEL ERECTION FOR THE AQUATICS EXPANSION PROJECT F. AWARD QUOTES FOR STEEL ERECTION FOR THE AQUATICS EXPANSION PROJECT TO HIGH FIVE ERECTORS G. APPROVE CONSTRUCTION CHANGE ORDER FOR NORTHWEST ASPHALT INC. FOR THE BURR RIDGE STORM SEWER EMERGENCY REPAIR AND IMPROVEMENT PROJECT H. ADOPT RESOLUTION NO. 2014-78 AWARDING CONTRACT FOR CITY WEST PARKWAY TRAIL TO MINNESOTA DIRT WORKS I. REJECT BID FOR THE LANDSCAPE PROJECT FOR CSAH NO.1 BETWEEN FLYING CLOUD DRIVE AND SHETLAND ROAD J. APPROVE PURCHASE OF NEW CONTROL PANELS FOR LIFT STATIONS NO. 6 AND NO. 7 FROM INTEGRATED PROCESS SOLUTIONS INC. K. APPROVE CONTRACT FOR UPDATING MICROSOFT WINDOWS SERVER LICENSES THROUGH STATE OF MINNESOTA AGREEMENT 01E61724 L. APPROVE ADVANCE FROM CAPITAL IMPROVEMENT AND MAINTENANCE FUND TO THE STORM DRAINAGE FUND M. APPROVE FIRST AMENDED LEASE AGREEMENT BETWEEN THE CITY OF EDEN PRAIRIE AND JENEKA,LLC FOR ENCORE BOUTIQUE AT 8022 DEN ROAD N. APPROVE PURCHASE OF WETLAND CREDITS IN CONNECTION WITH THE SHADY OAK SOUTH PROJECT MOTION: Butcher Wickstrom moved, seconded by Case, to approve Items A-G, I-L, and N of the Consent Calendar. Motion carried 4-0. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve Item H of the Consent Calendar. Motion carried 3-0-1,with Case abstaining. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve Item M of the Consent Calendar. Motion carried 3-0-1,with Case abstaining. IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Butcher Wickstrom, Case, Nelson, and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS A. FIRST AND SECOND READINGS OF ORDINANCE NO. 18-2014 GRANTING HRA AUTHORITY TO EXERCISE THE POWERS GRANTED TO THE CITY BY MINN. STAT. CHAP. 462C Getschow said this is first and second readings of an ordinance that gives authority to the HRA to follow through on such issues as the refinancing for the Castle Ridge Apartments, LLC. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the first and second readings of Ordinance 18-2014 granting the Housing and Redevelopment Authority in and for the City of Eden Prairie the powers granted to the City by Minn. Stat. Chap. 462C. Motion carried 4-0. B. RESOLUTION NO. 2014-80 APPROVING ISSUANCE OF REVENUE BONDS BY THE HOUSING AND REDEVELOPMENT AUTHORITY TO REFINANCE A MULTIFAMILY HOUSING DEVELOPMENT FOR THE BENEFIT OF CASTLE RIDGE APARTMENTS,LLC Getschow noted this is the same action at the City Council level as was taken earlier tonight at the HRA meeting for the Castle Ridge Apartment project. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2014-80 approving the issuance of revenue bonds by the Housing and Redevelopment Authority in and for the City of Eden Prairie under Minn. Stat. Chap. 462C to refinance a multifamily housing development for the benefit of Castle Ridge Apartments, LLC. Motion carried 4-0. XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Adopt Resolution No. 2014-79 Authorizing Acquisition of 11201 Burr Ridge Lane Ellis said this property was declared a hazardous building, demolished, and removed by the City. The City now seeks to acquire the property to construct a storm sewer system and to stabilize and repair soils. After negotiations by and between the City Attorney's office and the attorney for the owners of the property, the City Attorney's office recommends the City purchase the property for$450,000.00 in exchange for a full and final release and waiver of any and all claims the owners of the property have, or may have, against the City. MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution No. 2014-79 authorizing execution of the negotiated Settlement Agreement, Release, and Waiver and other documents necessary to conclude the acquisition of 11201 Burr Ridge Lane for$450,000. Motion carried 4-0. 2. Establishment of Slow-No Wake Restrictions Tyra-Lukens noted this is an issue that Council Member Aho brought up at a previous Council meeting. Ellis said at the last Council meeting we had been going through a period of extensive rain events which prompted the discussion about establishing an ordinance in order to have a more rapid response to such conditions in the future. We have been working with the DNR on the process necessary to draft an ordinance. The process would include our holding a public hearing and then sending a transcript of public comment to the DNR along with the proposed ordinance. The DNR would make a determination if they supported the ordinance. If they supported the ordinance, we would then be able to come back through the normal process of our first and second readings. When water levels rose above the high water levels established by the DNR for every lake in the State, there would be an automatic no-wake restriction placed on the lakes included in the ordinance. If there is interest in moving forward, staff would come back at a future City Council meeting with the proposed ordinance and the Council would host a public meeting. He noted staff recommends looking at restrictions for Bryant Lake, Staring Lake and Lake Riley only. Case asked if we have statutory authority over Riley. Ellis said we would need to enact an ordinance similar to that of Chanhassen's. Case noted the main damage of boats to the shorelines from high water conditions occurs to private property around the lakes, and Staring does not have such a situation with private property. Ellis said Riley and Bryant would be the focus of our attention,but Staring Lake has the potential to be a destination as the water quality improves. Case said he would be in favor of drafting such an ordinance. Tyra-Lukens said we heard from residents around Bryant Lake who wanted something done, and this would provide an instrument we could use to respond more quickly. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Case moved, seconded by Nelson, to adjourn the meeting. Motion carried 4- 0. Mayor Tyra-Lukens adjourned the meeting at 7:28 PM. CITY COUNCIL AGENDA DATE: September 2, 2014 SECTION: Consent Agenda DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A. Community Telecommunications—Verizon Development/Planning Wireless—Extension of Janet Jeremiah/Steve Durham Telecommunication Lease at Baker Road Water Tower Requested Action Move to: Adopt the Resolution granting an extension and approving Amendment No. 1 to a telecommunication license agreement with Verizon Wireless for the Baker Water Tower. Synopsis Verizon Wireless requests an extension for one year to continue its telecommunication antenna equipment on the Baker Road Water Tower. Verizon Wireless will explore if other options exits to relocate the equipment elsewhere. The Director of Public works is in agreement with this request. Background The City entered into a Lease Agreement with Verizon Wireless on September 15, 1994. The term of lease agreement was for 20 years. The lease expires on September 15, 2014. A renegotiated lease with a continued 5% annual rent increase has not been agreed upon by Verizon. Verizon wireless has chosen to explore other options and requested a year to pursue if other options exist and if reception to Eden Prairie Customers would be impacted by a move off the water tower. Recommendation The Director of Public Works would recommend approval of the extension of the lease agreement. Attachments • Resolution • Amendment No.1 to License Agreement CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- A RESOLUTION GRANTING AN EXTENSION TO AN EXISTING TELECOMMUNICATION LICENSE AGREEMENT FOR BAKER ROAD WATER TOWER WHEREAS, Verizon Wireless has applied for an Extension of an existing executed License Agreement between the City of Eden Prairie and Verizon Wireless dated September 15, 1994; and WHEREAS, The City of Eden Prairie and Verizon Wireless agree to extend the term of the lease for twelve (12) months commencing on September 15, 2014 through September 14, 2015; and WHEREAS, the City Council has reviewed said request and amendment at a public meeting on September 2, 2014. NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,that Amendment No. 1 to the License between the City of Eden Prairie and Verizon Wireless dated September 15, 1994 extending the License from September 15, 2014 through September 14, 2015 is approved and the Mayor and City Manager are authorized to execute the Amendment. ADOPTED by the City Council of the City of Eden Prairie this 2nd day of September, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk AMENDMENT NO. 1 TO LICENSE AGREEMENT: Baker Water Tower Grantee Site Name: MN Ashton AMENDMENT NO. 1 TO LICENSE AGREEMENT Baker Water Tower This Amendment No. 1 to License Agreement ("Amendment") is between the City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, Minnesota, 55344, a Minnesota municipal corporation, hereinafter referred to as "Grantor," and Verizon Wireless (VAW) LLC d/b/a Verizon Wireless, with its principal offices located at One Verizon Way, Mail Stop 4AW 100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter referred to as "Grantee." Grantor and Grantee are referred to collectively herein as the "Parties". RECITALS: A. Grantor and Grantee are parties to a License Agreement dated September 15, 1994 (the "Agreement". The term of the Agreement is currently extended through September 14, 2014. B. Grantor and Grantee desire to extend the term for twelve (12) months and provide for the monthly rent during such extension term. NOW, THEREFORE,the Parties agree as follows: 1. Extension Term. The Agreement is hereby extended for a term commencing on September 15, 2014, and extending through September 14, 2015 (the "Extension Term"). 2. Monthly Rent. The monthly rent for the Extension Term shall be Two Thousand Six Hundred Fifty-three and 00/100 Dollars ($2,653.00)per month. 3. Notices. Any notice required or permitted to be given by any Party upon the other is given in accordance with the Agreement if it is directed to Grantor by delivering it personally to the Manager of Grantor; or if it is directed to Grantee, by delivering it personally to Real Estate Department of Grantee; or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows: If to Grantor: City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Attn: City Manager With a copy to: Richard F. Rosow Eden Prairie City Attorney 650 Third Avenue South, Suite 1600 Minneapolis, MN 55402-4337 AMENDMENT NO. 1 TO LICENSE AGREEMENT: Baker Water Tower Grantee Site Name: MN Ashton If to Grantee: Verizon Wireless (VAW) LLC d/b/a Verizon Wireless 180 Washington Valley Road Bedminster,New Jersey 07921 Attention: Network Real Estate Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit as aforesaid; provided, however, that if notice is given by deposit, that the time for response to any notice by the other Party shall commence to run one business day after such deposit. Any Party may change its address for the service of notice by giving written notice of such change to the other Party, in any manner above specified, 10 days prior to the effective date of such change. 4. Ratification. Except as specifically modified by this Amendment, the parties agree that all of the terms and conditions of the Agreement are in full force and effect and remain unmodified, and the parties hereby ratify and reaffirm the terms and conditions of the Agreement and agree to perform and comply with the same. In the event of a conflict between any term or provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. Signatures on following page The remainder of this page intentionally left blank AMENDMENT NO. 1 TO LICENSE AGREEMENT: Baker Water Tower Grantee Site Name: MN Ashton IN WITNESS WHEREOF,the parties hereto have set their hands and affixed their respective seals the day and year written below. GRANTOR CITY OF EDEN PRAIRIE Date: , 2014 By: Its: Mayor By: Its: Manager Taxpayer I.D. #41-0855460 GRANTEE Verizon Wireless (VAW) LLC d/b/a Verizon Wireless Date: , 2014 By: Lynn Ramsey Its: Area Vice President Network AMENDMENT NO. 1 TO LICENSE AGREEMENT: Baker Water Tower Grantee Site Name: MN Ashton GRANTOR ACKNOWLEDGEMENT STATE OF MINNESOTA ) ) ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2014, by and , respectively the Mayor and the City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. Notary Public GRANTEE ACKNOWLEDGEMENT STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) On this day of , 2014, before me, the undersigned, a Notary Public in and for the State of Illinois, duly commissioned and sworn, personally appeared Lynn Ramsey, to me known to be the Area Vice President Network of Verizon Wireless (VAW) LLC d/b/a Verizon Wireless, that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of Verizon Wireless (VAW) LLC d/b/a Verizon Wireless, for the uses and purposes therein mentioned. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Print or Type Name: Notary Public in and for the State of Illinois My appointment expires: CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Community Professional Services Agreement with Development/Planning Bluestem Heritage Group to produce 4 Janet Jeremiah/Lori Creamer interpretive signs and kiosk stand. Requested Action Move to: Approve the Professional Services Agreement with Bluestem Heritage Group to research, write, design and fabricate four outdoor interpretive panels and construct a four-sided wooden kiosk structure at the Riley-Jacques Farmstead, in the amount of$27,000. Synopsis In July of 2014, the City of Eden Prairie received $27,000 from the MN Historical Society Certified Local Government grant fund. The City will provide a$13,500 match consisting of in- kind staff services. The grant will be used to hire a consultant, Bluestem Heritage Group, to research, write, design and fabricate four outdoor interpretive panels and construct a four-sided wooden kiosk structure at the Riley-Jacques Farmstead. The consultant will engage in discussion of the proposed design and construction with the Heritage Preservation Commission throughout the process. Background Information The Certified Local Government grant program is a funding resource provided by the MN Historical Society to help local Heritage Preservation programs provide education, local designations and other projects deemed appropriate through certain criteria. In 2013 the City was awarded two additional grants totaling $20,000.00 and has worked with Bluestem Heritage Group on previous grant projects successfully. Attachment Professional Services Agreement Professional Services Agreement This Contract ("Contract") is made on the 27th day of August , 2014, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Bluestem Heritage Group, a Minnesota Company (hereinafter "Vendor") whose business address is 857 Great Oaks Trail, Attn: Nancy O'Brien Wagner, St. Paul, MN 55123. Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for researching the history, significance and preservation of the Dorenkemper House and the Riley-Jacques farm and their context in Eden Prairie and to create four interpretive panels and display kiosk suitable for installation at the site hereinafter referred to as the "Work". The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. The terms of this Contract shall take precedence over any provisions of the Vendor's proposal and/or general conditions. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by July 15, 2015. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $27,000.00 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. 5. Staffing. The Vendor has designated Nancy O'Brien Wagner to perform the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor's services under this Contract. 8. Indemnification. Vendor will indemnify City and hold it harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney's fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its agents or employees. 9. Termination. This Contract may be terminated by either party by seven (7) days' written I` notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 11. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. 14. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant to this Contract. 15. Audits and Data Practices. The books, records, documents, and accounting procedures and practices of the Vendor or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this contract. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Vendor shall comply with those requirements Standard Purchasing Contract Page 2 of 5 as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance language. 16. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the contract void. Any federal regulations and applicable state statutes shall not be violated. 17. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 18. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 19. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 20. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 21. Grant Compliance. City has received a grant from the Minnesota Historical Society for the Work, attached hereto as Exhibit B (hereinafter the "Grant"). City is required to comply with the terms and conditions of the Grant. Contractor agrees to comply with the terms and conditions of the Grant, including but not limited to Section II Assurances, to the extent the terms and conditions apply to the Contractor's work under this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager VENDOR By: Its: Standard Purchasing Contract Page 3 of 5 Exhibit A—Scope of Work Project Scope and Products The project scope will include the background research and documentation necessary to plan, write, design and fabricate four outdoor interpretive panels and the construction of a four-sided wooden kiosk structure with a metal roof. The contract professional will provide HPC with relevant research file(s)related to panel themes agreed upon with the HPC, text for panels, and graphics for panels. Contract graphic artist will provide HPC with design lay-out for panels in an agreed-upon format. Final products will be: • Four 36"x48" interpretive panels featuring custom high pressure laminate graphics. Panel design will be National Parks-style, similar to the ones which have been recently installed at the site. • Wooden kiosks stand to display interpretive panels at the farm site. • Two CD's, or similar format, containing the final product interpretive panels files for future use. The contract professional is also expected to provide the following services: • Participate in meetings with City staff and HPC as needed. There is an expectation that some collaborative meetings with the City's Parks and Recreation staff may be needed. • Provide City with monthly progress updates. Standard Purchasing Contract Page 4 of 5 Exhibit B — Grant Standard Purchasing Contract Page 5 of 5 11.5-ogic)5 MINNESOTA HISTORICAL SOCIETY CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT ACCOUNT NO. FISCAL YEAR OBJECT CODE FEDERAL PROJECT NO. DOLLAR AMOUNT 00284 2O±4- 5260 27-14-61930.002 $13,925 grant $13,925 match • a This Agreement is made by and between the Minnesota Historical Society hereinafter called the Society), and the City of Eden Prairie (hereinafter called the City), pursuant to authority granted by the National Historic Preservation Act of 1966, as amended. WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States Department of the Interior for use by Certified Local Governments for qualifying historic preservation activities; and WHEREAS, the City has applied for and been granted Certified Local Government Status and has made application for Certified Local Government funds to be utilized in carrying out the project described in Attachment A of this Agreement, NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and agreements contained herein, the parties hereto do covenant and agree, each for themselves and their respective successors and assigns, to carry out the project under the following provisions. I. PROJECT DESCRIPTION A. The Project Time Period, Work Summary, Photograph Guidelines (where applicable), Consultations and Progress Reports, Final Products, Project Director's Report, Project Budget, and Reimbursement Schedule are described in the Project i { Description,Attachment A, which is attached hereto and made a part hereof. B. The City agrees the project will be carried out as described in the Project Description, unless modified pursuant to the provisions of Section V of this contract. C. The Society will reimburse the City for the budget costs identified as Historic y s Preservation Fund (HPF) federal dollars in the Project Description, following submittal of materials as described in Section III of this Agreement. Final products which do not conform to the terms and conditions of this Agreement or which do not meet the applicable Secretary of the Interior's Standards will not be reimbursed. II. ASSURANCES A. The City assures that all work carried out on this project will conform to the Secretary of the Interior's Standards for Archaeology and Historic Preservation (as published in the Federal Register of September 29, 1983) and that the project personnel meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983) as stipulated in the Project Description. B. The City assures that this project will be administered and conducted in accordance with the following: 1. OMB Circular A-87 "Cost Principles Applicable to Grants and Contracts with State and Local Government" and OMB Circular A-102 (revised) "Uniform Requirements for Assistance to State and Local Governments." 2. Department of the Interior regulations 43 CFR Part 12, Subpart C- "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." a. In addition to the requirements of these regulations the City will allow a minimum of two weeks between the date bid solicitations are published and the date bidders must respond; and allow eighteen calendar days between the date invitations are mailed to potential bidders and the date bidders must respond. 3. Public Law 101-517,Title V, Section 511,states: When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments, shall clearly state (1) the percentage of the total costs of the program or project which will be financed with Federal money, (2)the dollar amount of Federal funds for the project or program, and (3) percentage and dollar amount of the total costs of the project or program that will be furnished by nongovernmental sources. 4. The "Single Audit Act of 1984." g ,. 's x 5. Historic Preservation Fund (HPF) Grants Manual (previously known as National Register Programs Guideline NPS-49). C. The City acknowledges that this project is being supported, in part, with funds from the United States Department of the Interior. As a condition of receiving such funds, € !; the City assures compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. The City also agrees as follows: In the hiring of common or skilled labor for the performance of any work hereunder, no contractor, material supplier or vendor shall, by reason of race, creed or color, discriminate against any person or persons who are citizens of the United States, or Page 2 • • resident aliens, who are qualified and available to perform the work to which the employment relates. No contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color. The violation of this section is a misdemeanor pursuant to Minnesota Statutes. This Agreement may be canceled or terminated by the Society, and all money due, or to become due hereunder may be forfeited for a second or any subsequent violation of the terms of this section. D. The City will indemnify and save and hold the Society and the Department of the Interior harmless from any and all claims or causes of action arising from the performance of this project by the City. E. The City agrees to make repayment of grant funds to the Society if terms and conditions of this Agreement are not followed or costs claimed are subsequently disallowed. F. The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures that no part of grant budget will be used directly or indirectly or to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device intended or designed to influence in any manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation. This shall not prevent communicating to members of Congress on the request of any member or to Congress, through the proper official channels, requests for legislation or appropriations which they deem necessary for the efficient conduct of the public business. G. The City agrees any publications,studies, reports, presentations,films, audio visual materials, exhibits, or other material prepared with grant assistance will contain an acknowledgment of HPF grant funds and nondiscrimination policy as follows:. "The activity that is the subject of this (type of publication) has been financed (in part/entirely) with Federal funds from the National Park Service, U. S. Department of the Interior. However,the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. Page 3 "This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973,the U. S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, or disability in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, U. S. Department of the Interior, National Park Service, 1849 C St., NW, Washington, D.C. 20240." H. The City assures that transferred federal monies will not be applied as part of the matching (applicant) share, and that monies used as match on other federal grants will not be used as matching (applicant) share on this project. The City agrees not to contract with any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, Debarment and Suspension. Current lists of such parties are on file in the Society's Grants Office and are available for review by the City. As a condition of this Agreement, the City shall complete and execute the attached Certification Regarding Debarment, Suspension, and other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying (see page 7-9). III. REIMBURSEMENT PROCEDURES A. Payments under this Agreement will be made on a reimbursable basis according to the schedule included in the Project Description (see Attachment A). All supporting fiscal documentation must be submitted prior to reimbursement. B. A Request for Reimbursement must include the following: 1 Request for Reimbursement Form (see Attachment B). An electronic version of the form can be found on the Society's website at: http://www.mnhs.org/legacy/grants/docs pdfs/reimbursment form.pdf 2. Supporting fiscal documentation for all project costs during the period covered by the request, including both federally funded items and applicant match items. Fiscal documentation shall include acceptable types of documentation such as: 1. copies of In-Kind (GRANTEE personnel) and/or Donated Services(volunteer) timesheets; 2. copies of Value of Donated Supplies and Materials form; 3. copies of invoices; and 4. copies of cancelled checks (See Attachment C for Information on Allowable Costs.) 3. If project work begins prior to September 30, and the City wishes to claim these costs, a Request for Reimbursement must be submitted at the end of the federal fiscal year. Applicant match must be equal to, or may exceed, the federal funds requested as of September 30 (also see Reimbursement Schedule of Attachment A). Page 4 4. The final report including final products. These must be completed and submitted electronically in the SOCIETYS Grants Portal (https://mnhs.fluxx.io). (see Attachment A) C. Request for Reimbursement Form with supporting documentation should be uploaded to the Society's website with the final report and final products. D. When both the financial documentation and the product documentation has been found to be acceptable by the Society, funds will be requested from the Department of the Interior and will be forwarded to the City when the funds have been received by the Society. IV. AUDIT The City must submit a copy of all audited financial statements completed pursuant to OMB Circular A-133 for all fiscal years which include the project period. These must be submitted to Monica Zarembski, Minnesota Historical Society, Finance Office, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102-1906, within 120 days of their completion. V. AMENDMENTS AND CANCELLATION A. Amendments 1. Any significant variations from the approved work summary, products, budget, and performance/reporting milestones described in Attachment A which are experienced or anticipated during the course of the project and any significant problems, delays, or adverse conditions which materially affect planned • performance should be submitted in writing to Mandy Skypala, Minnesota Historical Society, Grants Office, 345 Kellogg Boulevard West, Saint Paul, Minnesota, 55102-1906. The Society will respond in writing, either approving or not approving the changes, and may amend the contract if deemed necessary. The City is aware that some changes may require approval by the National Park Service and agrees to submit any necessary changes as early as possible during the project period. Variations which are not known until the conclusion of the project may be submitted with the final Request for Reimbursement; however, the City understands that costs may be disallowed if changes are not approved. 2. If any part of the budgeted federal grant funds will not be used, the City must notify the Society at least sixty (60) days before the project's ending date. Failure of the City to notify the Society may result in the loss of federal funds to the state, and may have an adverse effect on future applications for CLG funds by the City. B. Cancellation. The Society reserves the right of termination for cause on a thirty(30) day notice should it be determined that the City has failed to materially comply with the terms and conditions of this Agreement. This Agreement may Page 5 also be terminated when both parties agree that the project will not produce beneficial results commensurate with further expenditure of funds or because of circumstances beyond the control of the Society and/or the City. In the event of termination, the City may be reimbursed for eligible expenses incurred prior to termination or by a negotiated settlement. Once this Agreement is signed, it controls all activities during the project time period. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the date(s) indicated below intending to be bound thereby. Minnesota Historical Society City of Eden Prairie 345 Kellogg Boulevard West 8080 Mitchell Saint Paul, Minnesota 55102 Eden Prairie, Minnesota 55344 1-07 U/Ni //(//t( D. Stephen Elliott, Direc or a CEO (date) signature (authorized official) (date) and State Historic Preservation Officer 6e`fcth /anuj-er (print name and title) \ s +aid a� �- LoH24acoitex. /VP/Barbara Mitchell Howard (date) signature (project director) at ) Deputy State Historic Preservation Officer /747,.• teed 77% Cit -7-762 757 Mary Gre Toussaint (date) Acting Contracting Officer • Page 6 • Attachment A: City of Eden Prairie Federal Grant No: 27-14-61930.002 PROJECT DESCRIPTION City(CLG): City of Eden Prairie Federal Grant No: 27-14-61930.002 Grant Time Period: July 1, 2014 to July 31, 2015 • Work Summary:The purpose of this project is to produce four 36" x.48" interpretive panels and construct a four-sided outdoor kiosk at the City-owned Riley-Jacques Farmstead, which is a locally- designated heritage preservation site. The project will be accomplished under the supervision of personnel meeting the Secretary of the Interior's Professional Qualifications Standards. Consultations and Progress Reports: 1. The CITY will inform the SOCIETY'S Grants Office of the name and qualifications of the historian, architectural historian, or historical architect with whom it has contracted within fifteen (15) days of the contract's execution. The CITY will at the same time provide a copy of the contract and a complete report on the procurement process demonstrating compliance with Federal competitive procurement requirements. (See II. ASSURANCES, item B, CLG Agreement, and Part VI of 2014 CLG Grants Manual.) 2. The CITY will submit a brief Monthly Progress Report(See 2014 CLG Grants Manual - Attachment F.) to the SOCIETY'S Grants Office by the 15th of each month for the duration of the project period. . Product submittals will accompany the monthly reports as specified below. 3. By September, 2014, the CITY will submit an initial draft of the text for each of the panels and kiosk to the SOCIETY'S Grants Office. 4. By November, 2014,the CITY will submit a final draft of the text for each of the panels and kiosk to the SOCIETY'S Grants Office. • • 5. By January, 2015,the CITY will submit the preliminary layout for each of the panels and kiosk to the SOCIETY'S Grants Office. 6. By February, 2015, CITY will submit the final layout for each of the panels and kiosk to the SOCIETY'S Grants Office. 7. The SOCIETY may request other written progress reports and on-site reviews of project progress, as necessary. Final Products and Report:The final report must be completed electronically in the Minnesota Historical Society's Grants Portal(https://mnhs.fluxx.io). Items to be uploaded with the final report are: • Attachment A: City of Eden Prairie Federal Grant No: 27-14-61930.002 . 1. An electronic copy of the final camera-ready versions of each of the panels and kiosk as well as a photograph of each of the signs. 2. Request for Reimbursement Form with supporting documentation. (see Part III of the CLG Agreement). The form can be found in the portal or on the SOCIETY's website at: http://www.mnhs.org/legacy/grants/docs_pdfs/reimbursment form.pdf Project Budget: ( Match: Match: Total Budget Items Grant Cash In-Kind Match Contract Principal: Production management and $600 I $600 $600 'delivery_15 hours @ $80.00 per hour _ � -- J — Panel display kiosk: Construction, plans, and !installation $6,625 $6,625 $6,625 Contract historian: Interpretive theme planning, • writing, revisions, editing: 70 hours @ $80.00 per $2,800 $2,800 $2,800 hour [Panel fabrication and shipping: Four (4) at 36" x 48" $1,300 $1,300 $1,300 { Contract graphic art specialist: panel layout and art file preparation $2,000 $2,000 $2,000 Contract historian: Historical research, 20 hours @ I $60.00 per hour $600 $600 $600 Total: $13,925j1 $13,925 $0 $13,925 Reimbursement Schedule: The CITY will be reimbursed, in total amount not to exceed $13925,for the actual amounts expended under the federal (HPF) portion of the budget. The CITY must submit a Request for Reimbursement Form along with appropriate fiscal documentation, Final Products, and Project Director's Report to the SOCIETY'S Grants Office no later than August 15, 2015. All project work must be completed no later than July 31, 2015. Attachment B Minnesota Historical Society Grants Office Request for Reimbursement for Federal HPF Grants Project: Federal Grant Number: City: MHS Contract Number: Address: Federal Grant Amount: • Project Expenditure Classification: Total Expenditures (use budget items from Attachment A of the. Grant Agreement) Federal Applicant Match TOTAL Supporting documentation for all costs claimed in this request must be attached. Each supporting document should be labeled with the appropriate Project Expenditure Classification. I certify that this request for Reimbursement represents actual project expenditures carried out within the period of the project. ' Date: Signature: Print name and title: Telephone: . Attachment C SUPPLEMENTAL INFORMATION ON ALLOWABLE COSTS All costs for this project must be in conformance with OMB Circular A-87 and A-102 (revised) and the National Register Programs Guidelines NPS-49. The following points provide supplementary guidance and emphasis for areas where questions or problems may arise. - l 1. The project budget is divided into those costs to be reimbursed by Historic Preservation Funds (HPF federal dollars) and those costs which are covered by the City(applicant match). All costs--both HPF federal dollars and the applicant match--must be adequately documented on a Request for Reimbursement Form. The applicant match portion must total, at a minimum, an amount equal to the federal portion. 2. All costs must be in payment of an obligation incurred during the grant time period. 3. All costs must represent expenditures which are necessary for the accomplishment of approved grant objectives. 4. Transferred federal monies cannot be applied as matching applicant share; monies used as match on other federal grants may not be used as matching share on this project. 5. Specific cost categories: A. Personnel (1.) Project Specific Personnel are hired as regular employees specifically for the grant project, Eligible costs may include salary expenses as well as-other project related expenses incurred for the benefit of the project specific personnel.These costs may be charged to the federal portion and/or to the applicant portion of the project budget. Costs included on a Request for Reimbursement Form must be supported with copies of time sheets showing the employee's name, dates and hours worked, dollar amount, description of work performed, employee's signature, and the Signature of the employee's supervisor. Either the City's time sheets with the above information or MHS time sheets (see Attachment D) are acceptable. (2.) in-Kind Services (force account personnel) are regular employees of the City who spend all or part of their time on the grant project. Eligible costs include the actual salary of the employee including fringe benefits. (The employee must be working in the same skill for which he/she is normally paid) These costs may be charged to the federal portion and/or to the applicant portion of the project budget. Costs included on a Request for Reimbursement Form must be supported with copies of time sheets containing information described under 5.A.(1) above as well as documentation supporting the claimed wage rate(s). (3)Donated Services (volunteer personnel) contribute time to the grant project. If a volunteer is performing tasks within his/her normal trade or profession,the value of the contribution is based on the volunteer's normal rate of pay or the rates listed below. (The Society will furnish rates for other areas upon request.) Benefits are not eligible. If the volunteer is performing tasks outside of his/her profession, a rate of $21.91/hour can be used. These contributions may be utilized only for the applicant portion of the budget. Costs included on a Request for Reimbursement Form must be supported by time sheets with information described under 5.A.(1) above. B. Contractual Services are services necessary for the completion of the project which are contracted by the City. The City must follow the requirements of OMB Circular A-102 (revised) regarding procurement standards in arranging for such services. Eligible costs may include the rates actually paid to the contractor. These costs may be charged to the state portion and/or to the applicant portion of the project budget. Costs included on a Request for Reimbursement Form must be supported by copies of invoices and copies of canceled checks. C. Supplies and Materials (1) Donated supplies and materials are those taken out of City stock or donated by third parties. The cost of these supplies and/or materials may be charged only to the applicant portion of the budget. Costs included on a Request for Reimbursement Form must be supported by a Value of Donated Supplies and Materials Form (see Attachment E) which must include a description of the materials and/or supplies, date of donation, fair market value, basis for the valuation (i.e., invoice price, price in retail outlet, etc.), and signature of verifying official. (2) Purchased supplies and materials are those items bought specifically for the project. The City must follow the requirements of OMB Circular A-102 revised) in the purchase of supplies and materials. The cost of these supplies and/or materials may be charged to the federal portion and/or to the applicant portion of the budget. Costs included on a Request for Reimbursement Form must be supported by copies of invoices and copies of cancelled checks. D. Indirect Costs may be charged to the project only if the City has a current rate that has been approved by the City's cognizant federal agency and is currently in effect. These costs may be charged only to the applicant portion of the budget.Those costs must be included on page four of the City's CLG grant application. E. Mileage Costs may be charged to the project for necessary costs incurred excluding costs of mileage from place of residence of project personnel to the project site. Mileage paid for by the City may be charged to the federal portion and/or to the applicant portion of the budget; donated mileage may be charged only to the applicant portion. Costs included on a Request for Reimbursement Form must be supported with the following information: project personnel name, date of travel, purpose of travel, beginning and ending mileage, and rate claimed. Maximum rate allowable is $.56 per mile. . F 1 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C. Police Department Resolution Declaring "Abandoned Property" Lieutenant Greg Weber Requested Action Move to: Adopt resolution declaring property as "abandoned property." Synopsis The Eden Prairie Police Department has accumulated a quantity of bicycles, stereo/electronic equipment, and miscellaneous items that remain unclaimed. City Code 2.86 Subd. 2, Disposal of Unclaimed Property, requires adoption of a resolution by City Council to declare unclaimed property that has been in the possession of the City for over 90 days as "abandoned property." Background Information In the course of municipal operations, the Eden Prairie Police Department's Evidence/Property Room has several items that have lawfully come into its possession that remain unclaimed by the owners and have been in its possession for at least 90 days. In accordance with City Code Section 2.86 Subdivision 2 C., the Police Department would like to dispose of this property by sale to the highest bidder at a public auction through the City of Eden Prairie. In addition, in accordance with City Code 2.86 Subdivision C, the Police Department would like to convert certain items for City use. Attachments Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- DECLARATION OF ABANDONED PROPERTY WHEREAS, City Code 2.86 Subd. 2 requires adoption of a resolution by City Council to declare unclaimed property such as bicycles, stereo/electronic equipment, and miscellaneous items as "abandoned property;" and WHEREAS, the property has lawfully come into the possession of the City in the course of municipal operations; and WHEREAS,the property remains unclaimed by the owners; and WHEREAS,the property has been in the possession of the City for over 90 days. NOW THEREFORE, BE IT RESOLVED that the City of Eden Prairie declares the unclaimed property as "abandoned property." ADOPTED by the City Council on September 2, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk p°LIE Abandoned Property for Auction ExhibitA EDEN PRAIRIE • MINNFSOTL/' Case Number Description Serial Number 2011-00044055 Green Canvas Bag w/Tire Gauge, Bungee Cord+Misc Items 2011-00053297 Miscellaneous Watches 2011-00053297 Purple Jewelry Box containing Miscellaneous Jewelry 2011-00053297 Anne Klein Box containing Miscellaneous Jewelry 2011-00053297 Miscellaneous Jewelry 2011-00053297 Sony Handycam 32897 (1) HP Photosmart M447 Camera; Lens; assorted Media Cards/Jump Drives; 2011-00053297 Accessories 2011-00053297 Philips DVD Player GS2B0952158579 2011-00053297 Miscellaneous Jewelry 2011-00053297 Miscellaneous Jewelry 2011-00053297 Miscellaneous Jewelry 2011-00053297 (5)Assorted Purses 2011-00053297 Assorted Women's Wallets 2011-00053297 Wooden Jewelry Box w/Misc Jewelry 2011-00053297 (6)Assorted Purses 2011-00053297 Bulova Watch, No Band 2011-00055392 Black Apple i-phone 2011-00055392 Black and Silver Apple i-Phone 2011-00055392 Black Samsung Cell Phone w/Black Silicone Case 2011-00055392 Black Ear Buds 2011-00055392 Black T-mobile Sliding Keyboard Cell Phone 2012-00005188 Drill Bit Set found in the Back of Pickup 2012-00032416 (6) Nintendo DS Games 2012-00032416 2011 American Eagle One Ounce Silver Proof Coin 2012-00032416 Stanley Black Toolbox containing Various Tools 2012-00032416 TomTom GPS Unit,Ser#RU2439G04634-No Cord RU2439G04634 2012-00032416 Garmin Nuvi 265 GPS Unit(Ser#165173142) 165173142 2012-00032416 Silver Verizon LG Cell Phone 2012-00032416 Bag containing Power Cords,Sunglasses&Other Small Misc Items 2012-00032416 PowerPro Quipp Battery Charger 2012-00032416 Bag containing(1)Canon PowerShot SD750 Digital Camera &(1)Camera Case 2012-00032416 Brookstone Golfscope 2012-00032416 Rolex Mens Watch 2012-00032416 Garmin Nuvi 2460 GPS Unit,Ser#268042061,w/Charging Cord 268042061 2012-00032416 Nextar GPS Unit,Ser#ML0709054406,w/Charging Cord ML0709054406 2012-00032416 (2)Charging Cords 2012-00032416 Garmin Nuvi 1390 GPS Unit,Ser#1ND019322,w/Charging Cord 1ND019322 2012-00032416 TomTom GPS Unit,Ser#PH4208D01792 PH4208D01792 2012-00032416 (6) Multi-Purpose Tools in Black Pouches, (1) Leatherman Tool Adapter Kit 2012-00032416 Emerson Binoculars 2012-00032416 Performance Tool Rratcheting Bit&Socket Set 2012-00032416 Microsoft Wireless Mouse w/Flash Drive 2013-00046297 Trek MultiTrack 700 Blu/Sil Mens 21sp w/Cable Lock GS5R0794 02/05/2014-08/21/2014 1 p°LIE Abandoned Property for Auction ExhibitA • EDEN PRAIRIE • MINNFSOTL/' 2013-00046537 Box STC:One Light Fixture-Globe-type 2013-00047085 Apple iPhone Model A1387; EMC 2430 FCC ID: BCG-E2430A Steyr Puch Old Black Mens Bicycle Made in Austria w/Cable and Rack above back 2013-00048907 tire 6460323 2013-00049251 Giant Sedona Blue Adult 21-Speed Bicycle 2013-00050443 (1) Motorola RDU2020 Portable Radio, Black in Color 158TPLF844 2013-00051158 Schwinn Ranger Red Adult 21sp SNIDC08M19098 64247 2013-00052750 (1) Post Earring w(1)Clear Center Stone 2013-00052750 (1)Sportdog Radio, Blk/Yel 00631125038301 2013-00052750 (1)White Pearl-type Post Earring w/No Backing 2014-00002605 (5)Cell Phone Car Chargers 2014-00005449 (1) Pair of Black Sunglasses 2014-00007058 One Womans Gold Colored Ring Encircled w/Clear Stones All Around It 2014-00007530 (1) 10k Silver Colored Necklace-Chain Only (1)Silver Colored Ring"FAITH", (1)Silver Colored Ring, (1)Silver Colored Ring with (5) Blue Colored Stones, (1)Silver Colored Necklace w/Bear Pendant&(1) Pair of 2014-00007530 Silver Colored Post Earrings 2014-00007530 (1)Small Cross Earring w/(6)Clear Stones 2014-00007530 Apple Power Supply, Model#A1385 2014-00007530 Cub Foods Gift Card-$25 6030373000145510566 2014-00007530 Silver Colored Bracelet w/Heart Charm &Toggle Clasp 2014-00007530 Silver iPod w/WhiteEarbuds YM9367WS71V 2014-00007530 Unknown Brand Watch w/White/Red Stripe Band 2014-00010935 Vanilla Gift Card ($25), Michaels Gift Card (Unknown Amount) 2014-00010935 (1)Silver Post Earring w/Clear Stone 2014-00010935 iPod Nano YM9381FD72Q 2014-00010935 Black 8G iPod w/Black Case C3VGR7UQDT75 2014-00011631 Raleigh M20 Maroon/Silver Adult Mtn 21sp Bike U51K41673 2014-00014875 Giant Redline MTX225 Teal Green Girls 21-spd Bicycle GW7U9928 2014-00017552 Next Power Climber Purple Adult Bicycle 66113387 2014-00018173 (1) Ring w/Silver colored Band w/Yellow Colored Stone in the Center 2014-00018728 Next Power Climber, Lt Blue/Gold Adult 18 speed Bicycle SL99633158 02/05/2014-08/21/2014 2 e°i.icLA Property for Conversion Exhibit B ,EDEN , PRAIRIE Case Number Property Description Property ORI 2011-00032576 False Dr Pepper Can MN0270000 2011-00047021 White Apple MacBook w/Charger MN0270000 2012-00046491 7-Up Hide Can MN0270000 2010-00021292 $5 in Cash MN0272600 2010-00021292 $70 Cash MN0272600 2013-00019700 $12.00 Cash MN0272600 2013-00048494 $196.20 Cash/Coin MN0272600 02-05-2014-08-21-2014 1 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X. Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 234037—234301 Wire Transfers 1008361— 1008485 Wire Transfers 5132—5148 City of Eden Prairie Council Check Summary 9/2/2014 Division Amount Division Amount General 71,745 803 Escrow Fund 4,885 100 City Manager 1,500 806 SAC Agency Fund 39,760 102 Legal Counsel 46,718 Total Agency Funds 44,645 110 City Clerk 351 111 Customer Service 1,544 807 Benefits Fund 675,888 113 Communications 19,283 810 Workers Comp Insurance 174,601 114 Benefits&Training 756 811 Property Insurance 128,220 131 Finance 2,017 812 Fleet Internal Service 34,889 132 Housing and Community Services 130 813 IT Internal Service 49,343 133 Planning 2,500 815 Facilites Operating ISF 55,753 136 Public Safety Communications 1,660 816 Facilites City Center ISF 62,298 137 Economic Development 85 817 Facilites Comm.Center ISF 70,142 151 Park Maintenance 41,583 Total Internal Service Funds 1,251,134 154 Community Center 9,159 155 Beaches 138 156 Youth Programs 13,074 Report Total 6,219,315 157 Special Events 3,687 158 Senior Center 2,094 159 Recreation Administration 10,409 160 Therapeutic Recreation 161 161 Oak Point Pool 140 162 Arts 2,877 168 Arts Center 3,478 180 Police 14,172 183 Emergency Preparedness 2,063 184 Fire 28,391 186 Inspections 3,509 201 Street Maintenance 990,492 202 Street Lighting 69,333 Total General Funds 1,343,046 301 CDBG 31,780 303 Cemetary Operation 1,283 309 DWI Forfeiture 295 312 Recycle Rebate 22,411 Total Special Revenue Funds 55,769 315 Economic Development 12,082 512 CIP Trails 98,998 513 CIP Pavement Management 4,204 527 CIP-Leasing Costs 6,602 528 Shady Oak Rd-CR 61 North 102,322 529 Shady Oak Rd-CR 61 South 212,740 530 Pool Upgrade/Expansion 383,571 531 Eden Prairie Road 402,887 Total Capital Project Funds 1,223,406 601 Prairie Village Liquor 153,932 602 Den Road Liquor 216,501 603 Prairie View Liquor 148,435 605 Den Road Building 2,732 701 Water Fund 191,231 702 Sewer Fund 303,678 703 Storm Drainage Fund 1,284,805 Total Enterprise Funds 2,301,315 City of Eden Prairie Council Check Register 9/2/2014 Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1008462 1,149,160 NORTHWEST ASPHALT Other Contracted Services Storm Drainage Burr Ridge Storm Sewer 234165 529,235 BITUMINOUS ROADWAYS INC Asphalt Overlay Street Maintenance Asphalt overlay 5148 453,993 BRIDGEWATER BANK Land Storm Drainage Zurn Property 1008464 441,212 PEARSON BROTHERS INC Seal Coating Street Maintenance Street Seal Coating 234130 361,584 RJM CONSTRUCTION INC Building Pool Upgrade/Expansion Aquatics Addition 234245 288,827 METROPOLITAN COUNCIL ENVIRONMENTAL SERVI MCES User Fee Sewer Utility-General Monthly MCES Fee 5140 252,718 CERIDIAN Federal Taxes Withheld Health and Benefits Taxes Withheld 234210 248,330 HEALTHPARTNERS Accounts Receivable Health and Benefits Health/Dental Insurance 1008414 207,858 XCEL ENERGY Electric City Hall-CAM Monthly Utility Billing 234169 180,284 C S MCCROSSAN CONSTRUCTION INC Improvement Contracts Shady Oak Road/CR 61 SO Shady Oak/CR 61 South 234236 174,601 LEAGUE MN CITIES INS TRUST Workers Comp Insurance Workers Comp Insurance Workers Comp Insurance 5143 145,385 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA 234275 123,710 SHORT ELLIOTT HENDRICKSON INC Design&Engineering Storm Drainage Burr Ridge Storm Sewer 234237 122,254 LEAGUE MN CITIES INS TRUST Insurance Property Insurance Property Insurance 5132 116,813 MINNESOTA DEPT OF REVENUE Sales Tax Payable Facilities Operating ISF Sales/Use Tax 234212 74,800 HENNEPIN COUNTY COURT ADMINISTRATOR Right of Way&Easement Shady Oak Rd-CR 61 North 1008451 65,564 GREGERSON ROSOW JOHNSON&NILAN LTD Legal Rehab 1008473 55,586 SRF CONSULTING GROUP INC Design&Engineering Shady Oak Road/CR 61 SOUTH 234226 41,224 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 234090 40,660 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 234106 39,437 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund 234253 32,667 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant 234145 26,580 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie Village Liquor Store 1008447 24,907 DIVERSE BUILDING MAINTENANCE Janitor Service Fire Station#1 234150 24,171 ABM JANITORIALSERVICES-NORTH CENTRAL INC Janitor Service City Hall-CAM 234277 23,517 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 1008471 22,411 REPUBLIC SERVICES#894 Other Contracted Services Recycle Rebate 234297 22,267 WIRTZ BEVERAGE MINNESOTA Liquor Product Received Prairie View Liquor Store 5142 21,803 ING Deferred Compensation General Fund 234298 21,744 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie View Liquor Store 234123 21,130 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 234230 20,125 KNAUER,ELROY Licenses,Permits,Taxes Storm Drainage 234104 20,068 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 234080 19,430 HAMMEL,GREEN AND ABRAHAMSON Design&Engineering Pool Upgrade/Expansion 234225 18,278 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 234131 17,600 SOUTHERN WINE&SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 234267 17,023 PRAIRIE PARTNERS SIX LLP Licenses&Taxes Prairie Village Liquor Store 1008434 16,178 WENCK ASSOCIATES INC Design&Engineering Storm Drainage 234079 15,786 GRAYMONT Treatment Chemicals Water Treatment Plant 234174 15,635 COLLINS,TIFFANY Other Contracted Services Rehab 5138 14,700 RADIANT SYSTEMS Bank and Service Charges Prairie View Liquor Store 5141 14,535 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund 234146 14,525 WIRTZ BEVERAGE MINNESOTA BEER INC Liquor Product Received Prairie Village Liquor Store 1008408 14,499 THORPE DISTRIBUTING Liquor Product Received Prairie View Liquor Store Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234269 13,280 PRAIRIEVIEW RETAIL LLC Advertising Prairie View Liquor Store 234223 13,275 INTERTECH INC Other Contracted Services IT Operating 5147 13,094 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits 5133 13,085 LIFE INSURANCE COMPANY OF NORTH AMERICA Life Insurance EE/ER Health and Benefits 234098 13,000 LANDMARK REMODELING LLC Other Contracted Services Rehab 234180 12,719 COMMERCIAL ASPHALT CO Seal Coating Street Maintenance 234205 12,607 GL SPORTS CAMPS,LLC Instructor Service Lesson Skills Development 1008444 12,566 CENTERPOINT ENERGY SERVICES INC Gas Water Treatment Plant 234161 12,000 BAKER Other Contracted Services Economic Development Fund 234139 11,673 TOUCHPOINT LOGIC LLC Other Contracted Services Communications 234209 11,594 GRAYMONT Treatment Chemicals Water Treatment Plant 234086 11,460 INTERTECH INC Other Contracted Services IT Operating 234089 11,453 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 1008417 11,233 DAY DISTRIBUTING Liquor Product Received Prairie View Liquor Store 1008481 10,645 WALL TRENDS INC Contract Svcs-Gen.Bldg Utility Operations-General 5137 10,161 US BANK-CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance 234217 10,159 HOUSE OF PRINT Printing Community Brochure 234262 9,599 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 1008476 9,510 THORPE DISTRIBUTING Liquor Product Received Den Road Liquor Store 1008466 8,656 PRAIRIE ELECTRIC COMPANY Contract Svcs-General Bldg Fire Station#4 5145 8,518 GENESIS EMPLOYEE BENEFITS,INC HSA General Fund 234247 7,856 MINNESOTA CONWAY Contract Svcs-Fire/Life/Safe Dunn Brothers 1008389 7,749 BIFFS INC Waste Disposal Park Maintenance 1008386 7,577 A-SCAPE INC Contract Svcs-Lawn Maint. Fire Station#3 1008459 7,152 METRO ELEVATOR INC Contract Svcs-Elevator Fitness/Conference-Cmty Ctr 1008366 7,052 DAY DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 1008478 6,754 US HEALTH WORKS MEDICAL GRP MN,PC Health&Fitness Fire 234160 6,625 AVR INC Repair&Maint. Supplies Flying Cloud Fields 234292 6,602 WELSH COMPANIES Other Contracted Services CIP-Leasing Costs 234097 6,389 LAKE COUNTRY DOOR LLC Contract Svcs-Gener Ice Arena Maintenance 234271 6,250 RIGHTLINE DESIGN LLC Other Contracted Services Communications 234072 6,000 FRSECURE LLC Other Contracted Services IT Capital 234268 5,838 PRAIRIE RESTORATIONS INC Other Contracted Services Water Capital 234238 5,632 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 1008453 5,493 HAWKINS INC Repair&Maint. Supplies Water Treatment Plant 1008448 5,381 EMERGENCY APPARATUS MAINTENANCE INC Equipment Repair&Maint Fire 1008413 5,184 WM MUELLER AND SONS INC Seal Coating Storm Drainage 1008436 5,131 ADVANCED ENGINEERING&ENVIRONMENTAL SE Process Control Services Water Capital 234261 5,120 PAUSTIS&SONS COMPANY Liquor Product Received Prairie View Liquor Store 1008410 5,087 US HEALTH WORKS MEDICAL GRP MN,PC Health&Fitness Organizational Services 234127 4,940 PRAIRIE RESTORATIONS INC Other Contracted Services Park Maintenance 234102 4,485 LAVAN FLOOR COVERING Contract Svcs-General Bldg Public Works/Parks 1008387 4,415 ASPEN WASTE SYSTEMS INC. Waste Disposal City Hall-CAM 234216 4,398 HOMESTEAD PARTNERS LLC Reimbursement-attorney review Escrow 234289 4,351 VERIZON WIRELESS Wireless Subscription IT Operating 1008415 4,204 BRAUN INTERTEC CORPORATION Testing-Soil Boring CIP Pavement Management 234185 4,110 CUSTOM MANUFACTURING INC Building Materials Park Maintenance 234240 4,077 MANSFIELD OIL COMPANY Gas Water Treatment Plant 234133 4,000 ST PAUL,CITY OF Canine Supplies Police Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234227 4,000 KDV INC Audit&Financial Finance 234181 3,887 COMMERCIAL REFRIGERATION SYSTEMS INC Contract Svcs-Ice Rink Ice Arena Maintenance 234120 3,886 PAUSTIS&SONS COMPANY Liquor Product Received Prairie Village Liquor Store 234144 3,755 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 234286 3,728 TEAM LABORATORY CHEMICAL CORPORATION Repair&Maint. Supplies Sewer Liftstation 234155 3,687 APRES Other Rentals July 4th Celebration 234211 3,616 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police 1008369 3,616 HACH COMPANY Lab Supplies Water Treatment Plant 234259 3,592 OUTDOOR ENVIRONMENTS INC Other Contracted Services Pleasant Hill Cemetery 1008445 3,431 CERIDIAN Ceridian IT Operating 1008452 3,430 HANSEN THORP PELLINEN OLSON Design&Engineering Sewer Capital 234064 3,420 DSO ARCHITECTURE INC Contract Svcs-General Bldg Public Works/Parks 234204 3,410 GEAR WASH LLC Protective Clothing Fire 1008406 3,290 SHI CORP Software Maintenance IT Operating 234077 3,250 GOODPOINTE TECHNOLOGY (C/O ZOOM) Other Contracted Services Park Maintenance 1008398 3,199 HAWKINS INC Treatment Chemicals Water Treatment Plant 1008388 3,194 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 234156 3,102 AQUA ENGINEERING INC Water Meter Sales Water Enterprise Fund 234244 3,089 METERING&TECHNOLOGY SOLUTIONS Merchandise for Resale Water Metering 1008456 3,038 KIDCREATE STUDIO Instructor Service Arts Center 1008382 3,015 TEMPCO SYSTEMS Contract Svcs-HVAC Ice Arena Maintenance 234208 2,999 GRAPE BEGINNINGS Liquor Product Received Prairie View Liquor Store 234157 2,930 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 234214 2,846 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1008438 2,693 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating 234299 2,560 ZIEM'S CARPET WORKROOM INC Other Contracted Services Rehab 1008364 2,557 BRAUN INTERTEC CORPORATION Other Contracted Services Pool Upgrade/Expansion 1008450 2,554 GRAINGER Equipment Parts Utility Operations-General 234110 2,511 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Creek Woods 234166 2,500 BLUESTEM HERITAGE GROUP Other Contracted Services Heritage Preservation 1008441 2,436 BOUND TREE MEDICAL LLC EMS Supplies Fire 234207 2,421 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General 1008483 2,302 WINE COMPANY,THE Liquor Product Received Prairie View Liquor Store 234296 2,294 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 234052 2,209 BERNICK'S WINE Liquor Product Received Prairie Village Liquor Store 234222 2,104 INFRATECH Equipment Parts Sewer System Maintenance 234115 2,097 NORTHERN AIR CORPORATION Contract Svcs-Plumbing Public Works/Parks 1008474 2,081 ST CROIX RECREATION CO INC Equipment Repair&Maint Staring Lake 234282 2,025 STRATEGIC INSIGHTS INC Software Maintenance IT Operating 1008412 1,987 WINE COMPANY,THE Liquor Product Received Prairie Village Liquor Store 1008484 1,970 WM MUELLER AND SONS INC Seal Coating Street Maintenance 234200 1,932 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating 1008383 1,928 TITAN ENERGY SYSTEMS Contract Svcs-HVAC Fitness/Conference-Cmty Ctr 1008435 1,890 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating 1008479 1,877 VAN PAPER COMPANY Cleaning Supplies Park Shelters 234045 1,844 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 5136 1,788 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits 1008392 1,759 CENTERPOINT ENERGY Gas Water Treatment Plant 234255 1,694 NORTHERN AIR CORPORATION Contract Svcs-HVAC Fitness/Conference-Cmty Ctr Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1008432 1,679 VINOCOPIA Liquor Product Received Prairie View Liquor Store 234203 1,648 FORMS&SYSTEMS OF MINNESOTA Printing Police 234192 1,579 EARL F ANDERSEN INC Signs Traffic Signs 1008397 1,507 GRAINGER Office Supplies Water Metering 234132 1,501 SPARTAN STAFFING LLC Other Contracted Services Park Maintenance 234042 1,500 AMERICAN ENGINEERING TESTING INC Testing-Soil Boring Shady Oak Rd-CR 61 North 234075 1,500 GIBSON,STEVEN Other Contracted Services Administration 234096 1,500 LAFOND,R M Improvements to Land Storm Drainage 234273 1,500 SANDS,DIANE Refunds Storm Drainage 234083 1,500 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 234248 1,428 MINNESOTA PIPE AND EQUIPMENT* Equipment Parts Water System Maintenance 234066 1,421 EARL F ANDERSEN INC Signs Police 234278 1,406 SOUTHWEST SUBURBAN PUBLISHING-CLASSIFIED Advertising Prairie Village Liquor Store 234068 1,360 EDINA,CITY OF Other Contracted Services Communications 234119 1,359 PAPCO INC Janitor Service Fitness/Conference-Cmty Ctr 234256 1,313 NORTHSTAR MUDJACKING&MORE LLC Mudjacking Curbs Drainage 234294 1,308 WETLAND BANK ADMINISTRATION Miscellaneous Storm Drainage 234193 1,300 EGGERT,FREDICK BRENT Other Contracted Services Staring Lake Concert 1008470 1,291 RELIAKOR SERVICES INC Seal Coating Street Maintenance 1008384 1,289 USA MOBILITY WIRELESS INC Pager&Cell Phone IT Operating 234107 1,287 MIDWEST COCA COLA BOTTLING COMPANY Liquor Product Received Concessions 234279 1,205 SPARTAN STAFFING LLC Other Contracted Services Park Maintenance 5135 1,199 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 234206 1,185 GLASS&MIRROR OUTLET INC Contract Svcs-General Bldg Fire Station#1 234293 1,164 WETLAND BANK ADMINISTRATION Miscellaneous Storm Drainage 234046 1,164 ARVIG CONSTRUCTION Wireless Subscription IT Operating 234047 1,160 AVR INC Seal Coating Storm Drainage 234108 1,145 MINNEAPOLIS GLASS COMPANY Building Repair&Maint. Water Treatment Plant 1008395 1,140 ESS BROTHERS&SONS INC Repair&Maint.Supplies Sewer System Maintenance 1008393 1,109 CERIDIAN Ceridian IT Operating 1008396 1,094 FASTSIGNS Merchandise for Resale Community Center Admin 234163 1,074 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 234202 1,070 FLYING CLOUD T/S#U70 Waste Disposal Park Maintenance 234092 1,061 KNOLL INC Supplies-General Bldg Fitness/Conference-Cmty Ctr 1008411 976 VAN PAPER COMPANY Cleaning Supplies Outdoor Center Facilities 1008469 954 RENDERS INC Chemicals Park Maintenance 1008482 945 WATSON CO INC,THE Merchandise for Resale Concessions 1008480 926 VTI Equipment Repair&Maint Public Safety Communications 234153 888 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Prairie Village Liquor Store 234195 888 EMBEDDED SYSTEMS INC Equipment Parts Emergency Preparedness 1008385 860 VINOCOPIA Liquor Product Received Prairie View Liquor Store 234059 857 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations-General 234218 848 HYDRO-VAC INC Equipment Repair&Maint Storm Drainage 234295 821 WHEELER LUMBER LLC Building Materials Richard T.Anderson Cons.Area 234164 821 BECKER ARENA PRODUCTS INC Contract Svcs-Ice Rink Ice Arena Maintenance 1008485 813 XCEL ENERGY Electric Traffic Signals 1008416 801 CLAREY'S SAFETY EQUIPMENT Equipment Repair&Maint Customer Service 5134 795 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 234246 791 MIDWEST COCA COLA BOTTLING COMPANY Merchandise for Resale Concessions Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234103 771 LIBERTY PROPERTY TRUST AR Utility Water Enterprise Fund 234071 733 FIRE SAFETY USA INC Equipment Repair&Maint Fire 1008440 726 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 234117 715 OLSEN'S EMBROIDERY/COMPANY Safety Supplies Fleet Operating 234050 714 BECKER ARENA PRODUCTS INC Contract Svcs-Ice Rink Ice Arena Maintenance 234167 711 BRYAN ROCK PRODUCTS INC Gravel Water System Maintenance 234260 696 OXYGEN SERVICE COMPANY EMS Supplies Fire 1008423 679 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment Plant 234173 670 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 234084 650 ICOR TECHNOLOGY INC Capital Under$25,000 Police 234235 646 LANO EQUIPMENT INC Equipment Parts Sewer System Maintenance 234280 646 STAPLES ADVANTAGE Office Supplies Customer Service 234076 643 GLEWWE DOORS INC Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr 234243 610 MEDICINE LAKE TOURS Special Event Fees Trips 234301 604 DAY TRIPPERS DINNER THEATRE Special Event Fees Trips 1008378 603 ROTO-ROOTER Contract Svcs-Plumbing Riley House 1008391 586 CDW GOVERNMENT INC. Miscellaneous IT Operating 234061 573 COMCAST Cable TV City Center Operations 234152 568 AGGREGATE INDUSTRIES Repair&Maint. Supplies Storm Drainage 234162 560 BARTON SAND&GRAVEL CO Repair&Maint. Supplies Storm Drainage 234168 545 BUSINESS IMPACT GROUP Clothing&Uniforms Fire 1008430 543 THE OASIS GROUP Employee Assistance Organizational Services 5144 542 GENESIS EMPLOYEE BENEFITS,INC HSA Health and Benefits 234100 541 LARKSTUR ENGINEERING&SUPPLY INC Equipment Parts Water Treatment Plant 1008465 537 POMP'S TIRE SERVICE INC Tires Fleet Operating 234124 537 PINNACLE DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 234242 537 MASTER CRAFT LABELS INC Operating Supplies Den Road Liquor Store 1008439 523 ASPEN WASTE SYSTEMS INC. Waste Disposal Public Works/Parks 234143 522 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating 234220 516 IND SCHOOL DIST 272 Building Rental Summer Theatre 234213 500 HENNEPIN COUNTY I/T DEPT Software Maintenance IT Operating 1008372 497 JOHN DEERE LANDSCAPES/LESCO Repair&Maint. Supplies Storm Drainage 234300 495 PETTY CASH Mileage&Parking IT Operating 234199 484 FIRE SAFETY USA INC Equipment Parts Fire 1008455 475 JEFFERSON FIRE&SAFETY INC Operating Supplies Fire 1008457 474 LEROY JOB TRUCKING INC Other Contracted Services Animal Control 234147 469 3D SPECIALTIES Operating Supplies Traffic Signs 234085 464 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 1008427 461 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Den Road Liquor Store 234232 461 KODIAK CUSTOM LETTERING INC Clothing&Uniforms Youth Programs Admin 1008404 460 POMP'S TIRE SERVICE INC Tires Fleet Operating 234221 455 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 1008405 444 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Utility Operations-General 234058 442 CENTURYLINK Wireless Subscription IT Telephone 234148 435 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 234215 431 HOME DEPOT CREDIT SERVICES Supplies-Plumbing Fitness/Conference-Cmty Ctr 1008401 429 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 1008424 428 MINNESOTA CLAY CO.USA Operating Supplies Arts Center 1008437 423 AMERITRAK Other Contracted Services Snow&Ice Control Check# Amount Supplier/Explanation Account Description Business Unit Explanation 1008380 420 SHAMROCK GROUP,INC-ACE ICE Liquor Product Received Prairie Village Liquor Store 1008442 401 BOYER TRUCKS Equipment Parts Fleet Operating 234129 400 RILEY PURGATORY BLUFF CREEK WATERSHED DI Deposits Escrow 234136 400 STROHMYER,TOM Other Contracted Services Staring Lake Concert 234149 400 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs 234228 390 KEEPERS Clothing&Uniforms Police 234170 389 CAPREF EDEN PRAIRIE LLC Building Rental Housing and Community Service 1008400 386 MENARDS Safety Supplies Utility Operations-General 1008407 381 STREICHERS Clothing&Uniforms Police 234290 377 WATER CONSERVATION SERVICES INC OCS-Utility Locates Water System Maintenance 234252 373 MOBILE CONCEPTS BY SCOTTY Fire Prevention Supplies Fire 234151 366 AERO DRAPERY AND BLIND Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr 234241 361 MARCO INC Equipment Repair&Maint IT Telephone 1008420 351 GETSCHOW,RICK Mileage&Parking Records Management 234187 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery 234053 347 BEST BUY Supplies-General Bldg City Center Operations 1008421 345 GREATAMERICA FINANCIAL SVCS Postage Customer Service 234266 338 PRAIRIE LAWN AND GARDEN Equipment Repair&Maint Park Maintenance 234099 337 LANO EQUIPMENT INC Equipment Parts Fleet Operating 234082 335 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police 234135 334 STELZER,DUNCAN&SOMMER Insurance Property Insurance 234258 319 OLSEN'S EMBROIDERY/COMPANY Safety Supplies Police 5139 313 CERIDIAN Garnishment Withheld General Fund 1008376 312 PAPER DIRECT INC Operating Supplies Den Road Liquor Store 234142 310 UNIVERSITY OF MINNESOTA,VMC Canine Supplies Police 1008419 309 FASTENAL COMPANY Equipment Parts Fleet Operating 234105 300 MARSHALL,ADAM DOUGLAS Other Contracted Services Staring Lake Concert 1008429 289 STONEBROOKE Autos General Government 234037 285 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow 234194 285 ELECTRICAL INSTALLATION&MAINTENANCE Maintenance Contracts Water Treatment Plant 234057 283 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 234239 279 LUBE-TECH ESI Equipment Repair&Maint Fleet Operating 234039 277 AAA LAMBERTS LANDSCAPE PRODUCTS INC Landscape Materials/Supp Storm Drainage 234249 276 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 234134 270 STAPLES ADVANTAGE Supplies-General Building Police 234190 268 DOMACE VINO Liquor Product Received Prairie View Liquor Store 1008425 267 MUELLER,JACOB Mileage&Parking Tree Disease 1008402 262 OENO'S DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 234109 261 MINNESOTA CONWAY Safety Supplies Fire 234184 260 CRETEX CONCRETE PRODUCTS MIDWEST INC Equipment Parts Storm Drainage 1008371 260 HIRSHFIELD'S Repair&Maint. Supplies Water Treatment Plant 234224 260 INVISIBLE FENCE Improvement Contracts Storm Drainage 1008403 255 PITNEY BOWES Postage Customer Service 234233 253 KUHL,DANIEL JASON Miscellaneous DWI Forfeiture 234183 253 CONTECH ENGINEERED SOLUTIONS LLC Equipment Parts Storm Drainage 1008460 251 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 234231 250 KNOWLEDGE MARKETING,LLC Other Contracted Services Recreation Admin 1008458 245 MENARDS Seal Coating Water Metering 234270 245 QUICKTURN DUPLICATION LLC Video&Photo Supplies Safety Camp Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234264 238 PLASTIC BAG MART Liquor Product Received Den Road Liquor Store 1008472 236 SCHWAB VOLLHABER LUBRATT SERVICE CORO Supplies-HVAC City Hall-CAM 234229 235 KIM,HYO AR Utility Water Enterprise Fund 234182 233 CONSTRUCTION MATERIALS INC Seal Coating Street Maintenance 234284 233 TALKPOINT TECHNOLOGIES INC Equipment Repair&Maint Public Safety Communications 234285 233 TALLEN&BAERTSCHI Legal Legal Criminal Prosecution 234287 220 TRIPP,TIM Deposits-P&R Refunds Community Center Admin 234060 220 COMCAST Wireless Subscription IT Operating 1008390 212 BOYER TRUCKS Equipment Parts Fleet Operating 234177 211 COMCAST Operating Supplies Fire 1008367 209 EXTREME BEVERAGE Liquor Product Received Prairie Village Liquor Store 234189 208 DISPLAY SALES Supplies-General Bldg Fire Station#1 234043 202 AMERIPRIDE LINEN&APPAREL SERVICES Janitor Service Den Road Liquor Store 1008467 198 PREMIUM WATERS INC Supplies-Plumbing Fire 234038 190 PETTY CASH-EPCC Operating Supplies Round Lake Beach 234091 190 KEEPERS Training Supplies Police 234141 190 UNIVERSAL ATHLETIC SERVICES INC Operating Supplies Park Maintenance 1008475 190 STREICHERS Clothing&Uniforms Police 1008361 178 ADAMS PEST CONTROL INC Contract Svcs-Pest Control City Hall-CAM 1008449 172 FORESTRY SUPPLIERS INC. Operating Supplies Tree Disease 1008426 170 OTTEN,DAN Conference/Training Inspections-Administration 1008370 167 HENDRICKSON,MOLLY Mileage&Parking Tree Disease 234171 166 CINTAS CORPORATION #470 Cleaning Supplies Utility Operations-General 234118 166 OUTDOOR ENVIRONMENTS INC Other Contracted Services Park Maintenance 234081 161 HD SUPPLY WATERWORKS LTD Operating Supplies Water System Maintenance 234175 154 COMCAST Operating Supplies Fire 5146 153 OPTUM HEALTH Other Contracted Services Health and Benefits 234186 152 DIEDE,ERICA Deposits-P&R Refunds Community Center Admin 234125 150 PRAHA DISTRIBUTING Liquor Product Received Prairie Village Liquor Store 234196 150 ESHOO,JOSEPH&JENNIE Refunds Environmental Education 1008394 150 CITI-CARGO&STORAGE CO,INC Operating Supplies Summer Theatre 234176 149 COMCAST Operating Supplies Fire 234178 149 COMCAST Operating Supplies Fire 1008463 148 NUCO2 INC Supplies-Pool Pool Maintenance 1008399 146 LUBRICATION TECHNOLOGIES INC Equipment Parts Fleet Operating 234062 145 CUB FOODS EDEN PRAIRIE Operating Supplies Reserves 234088 140 JAYASURIYA,KRISHANTHI&LAWRENCE Deposits Community Center Admin 234219 136 IND SCHOOL DIST 272 Building Rental Community Band 234138 136 TKO WINES,INC Liquor Product Received Den Road Liquor Store 234263 135 PIRTEK PLYMOUTH Equipment Repair&Maint Sewer System Maintenance 1008375 135 MPX GROUP,THE Printing Fire 1008468 126 PRINTERS SERVICE INC Contract Svcs-Ice Rink Ice Arena Maintenance 234201 126 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police 234251 125 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating 1008365 125 DARLING,ANDREA Tuition Reimbursement/School Fitness Classes 1008381 125 SWENSON,KELLI Tuition Reimbursement/School Fitness Classes 234234 117 LAKE MONSTER BREWING Liquor Product Received Prairie Village Liquor Store 234094 116 KRISS PREMIUM PRODUCTS INC Repair&Maint-Ice Rink Ice Arena Maintenance 234111 115 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234073 113 G&K SERVICES-MPLS INDUSTRIAL Other Contracted Services Park Maintenance 234140 112 TRANSUNION RISK&ALTERNATIVE DATA Other Contracted Services Police 234040 107 ABSOLUTE RAIN INC. Contract Svcs-Lawn Maint. City Hall-CAM 1008374 107 KRUEGER,MARK Operating Supplies Reserves 234283 103 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 234197 102 EVOQUA WATER TECHNOLOGIES LLC Equipment Parts Water Treatment Plant 234191 102 DRESSER,DONNA Deposits-P&R Refunds Community Center Admin 234055 100 BOLAND,BEVERLY D Refunds Environmental Education 234065 100 EAGAN POLICE DEPARTMENT Tuition Reimbursement/School Police 234095 100 KRUSE,KAYE Refunds Environmental Education 234128 100 RIEDEMANN,GRANT Refunds Environmental Education 234154 100 AMPONSAH,FRANCIS Refunds Environmental Education 234254 100 MRPA Employment Advertising Organizational Services 234272 100 SAFETY SIGNS Landscape Materials/Supp Street Maintenance 234274 100 SHAW,DANIEL AR Utility Water Enterprise Fund 234291 100 WEILER,STEVE Refunds Environmental Education 1008377 100 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 234158 99 ASPEN MILLS Clothing&Uniforms Fire 234063 98 DIRECTV Cable TV Community Center Admin 1008379 94 SEVENICH,WENDY Mileage&Parking Ice Rink#2 234067 93 EDEN PRAIRIE WINLECTRIC Building Repair&Maint. Park Maintenance 234126 90 PRAIRIE LAWN AND GARDEN Equipment Parts Utility Operations-General 1008428 86 SHRED-IT USA MINNEAPOLIS Waste Disposal City Center Operations 234250 85 MINNESOTA REAL ESTATE JOURNAL Dues&Subscriptions Economic Development 1008454 84 HORIZON COMMERCIAL POOL SUPPLY Operating Supplies Round Lake 234159 82 AT&T MOBILITY Pager&Cell Phone Water System Maintenance 1008431 80 TWIN CITY SEED CO Landscape Materials/Supp Park Maintenance 234078 74 GRAPE BEGINNINGS Liquor Product Received Den Road Liquor Store 1008373 74 KALLIGHER,ANDREA Mileage&Parking Community Center Admin 1008362 68 AMERICAN SOLUTIONS FOR BUSINESS Clothing&Uniforms Community Center Admin 1008368 67 FASTENAL COMPANY Repair&Maint.Supplies Storm Drainage 234288 65 UNIFORMS UNLIMITED Clothing&Uniforms Reserves 1008418 64 EXTREME BEVERAGE Liquor Product Received Prairie View Liquor Store 234265 60 PRAHA DISTRIBUTING Liquor Product Received Prairie View Liquor Store 1008446 60 CITI-CARGO&STORAGE CO,INC Other Rentals Arts 234048 54 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 234122 52 PETSMART Canine Supplies Police 234188 49 DIRECTV Other Contracted Services Police 234198 49 FINCH,THOMAS Refunds Environmental Education 234112 45 MOULDER,ROBERT&SHARI Deposits Community Center Admin 234281 42 STATE OF MINNESOTA Miscellaneous DWI Forfeiture 234137 40 SUBURBAN CHEVROLET Equipment Repair&Maint Fleet Operating 234257 39 OLSEN COMPANIES Repair&Maint.Supplies Sewer Liftstation 234116 34 OLSEN COMPANIES Repair&Maint.Supplies Sewer System Maintenance 1008443 26 CAWLEY COMPANY,THE Clothing&Uniforms Den Road Liquor Store 1008422 26 HIRSHFIELD'S Repair&Maint.Supplies Water Treatment Plant 234044 25 APPLIANCE OUTLET CENTER Waste Disposal Public Works/Parks 234101 25 LAURENCE,DIANE Deposits Community Center Admin 234172 23 CLEAN N PRESS MTKA Clothing&Uniforms Police Check# Amount Supplier/Explanation Account Description Business Unit Explanation 234087 23 JACOBS,RICHARD AR Utility Water Enterprise Fund 234074 22 G&K SERVICES Clothing&Uniforms Fleet Operating 1008363 22 BERTELSON TOTAL OFFICE SOLUTIONS Office Supplies Utility Operations-General 234049 20 BEBREVSKA,VENETA Deposits Community Center Admin 234051 20 BERMEL,SUSAN Deposits Community Center Admin 234054 20 BIENKOWSKI,CAMMI Deposits Community Center Admin 234056 20 BOLINE,POLLY Deposits Community Center Admin 234070 20 ERISGEN,AMANDA Deposits Community Center Admin 234093 20 KRAFT,KENNETH Deposits Community Center Admin 234113 20 NEWHALL,EMILY Deposits Community Center Admin 234114 20 NEWHALL,PETER Deposits Community Center Admin 234121 20 PETERS,CALVIN P Deposits Community Center Admin 1008433 20 WEIDENDORF,BROOKE Tuition Reimbursement/School Fitness Classes 234041 15 AFFILIATED EMERGENCY VETERINARY SERV Canine Supplies Police 1008409 15 UPS Postage Fire 234276 14 SIMERMEYER,ELIZABETH Deposits-P&R Refunds Community Center Admin 234069 10 ERGOMETRICS Employment Support Test Organizational Services 1008477 10 UPS Equipment Repair&Maint Public Safety Communications 1008461 5 NORCOSTCO Operating Supplies Theatre Initiative 234179 2 COMCAST Other Contracted Services Police 6,219,315 Grand Total CITY COUNCIL AGENDA DATE: SECTION: Ordinances &Resolutions September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XI.A. Richard Rosow Adopt Resolution Declaring Public City Attorney Nuisances at 19184 Kristine Lane Requested Action Move to: Adopt the Resolution declaring public nuisances at 19184 Kristie Lane, ordering abatement, and authorizing the City Attorney to proceed with an action in District Court if the public nuisances are not abated. Synopsis Residents spoke at open podium at the Council Meeting on August 19, 2014 regarding the condition of the property at 19184 Kristie Lane. The Council directed the City Attorney to present, at the next Council meeting, findings that the property conditions constitute public nuisances and ordering abatement. The attached Resolution declares the code violations and property conditions at 19184 Kristie Lane public nuisances, orders abatement, and authorized the City Attorney to proceed with an action in District Court if the public nuisances are not abated. Background Information The property at 19184 Kristie Lane has been vacant for over 2 year. The owner has informed the City that it has abandoned the property but the mortgagee has not begun a foreclosure action. The mortgagee has hired a management company to maintain the property. City staff is aware of the situation and has issued a citation for code violations on the property. City staff has also been in contact with the management company, however, no action has been taken to abate the various property conditions. The City has received multiple complaints from residents regarding the condition of the property. The City Attorney sent a letter to the property owner, mortgagee, and management company on August 22, 2014 outlining the code violations and property conditions and informing them that if they were not abated the City Council would consider this matter at its September 2, 2014 meeting. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014- A RESOLUTION DECLARING PUBLIC NUISANCES AND ORDERING ABATEMENT AT 19184 KRISTIE LANE, EDEN PRAIRIE, MN WHEREAS,the property at 19184 Kristie Lane, Eden Prairie, MN has been vacant for over two years; and WHEREAS,the owner has informed the City that it has abandoned the property; and WHEREAS,the mortgagee has been paying the taxes on the property and has hired a management company to maintain the property; and WHEREAS,the City has received complaints from residents for over a year regarding the condition of the property; and WHEREAS,the City issued the attached citation identifying multiple code violations on the property. The City has also been in contact with the management company regarding the code violations; and WHEREAS,the code violations have not been remedied and the City has been forced to cut the grass and weeds on the property several times; and WHEREAS, in addition to the code violations, at the open podium prior to the City Council meeting on August 19, 2014 the following property conditions were identified by residents: • Water pipes have burst including one that poured over 300,000 gallons of water into the basement from upper floors resulting in mold throughout the structure. The water usage can be documented by Public Works. • Electricity is on in the house, a concern due to the presence of water. • Cleaning people entering the home have been observed wearing hazardous gear clothing, evidencing the hazardous condition of the home. • The floor has buckled. • The ceiling on the first floor is collapsing. • A broken exterior window has been covered with plywood. • There are holes in exterior of the structure. • The deck and railing have rotted. • The exterior paint is not up to code. • There is tall grass and weeds on the property. • One resident indicated that he observed an animal entering the structure. WHEREAS, a resident has executed an affidavit attached hereto, attesting to the conditions identified above; and WHEREAS,pursuant to Minn. Stat. § 412.221 and City Code Section 9.16, the City Council of Eden Prairie has the authority to declare and order abatement of public nuisances and to abate the nuisances if the City Council's order is not complied with; and WHEREAS, the City Council finds that the code violations are unsightly, decrease adjoining landowners' and occupants' enjoyment of their property, and adversely affect property values in violation of City Code Section 9.16; and WHEREAS, the City Council further finds that the code violations and property conditions affect the public as a whole due to appearance, odors, access to the structure by animals, mold and concerns about the stability of the structure; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDEN PRAIRIE, MINNESOTA,AS FOLLOWS: FINDINGS 1. The City Council finds that the following code violations and property conditions constitute public nuisances: • Burst water pipes resulting in mold • Presence of electricity in conjunction with burst pipes • Use of hazardous clothing to enter structure evidencing hazardous condition • Buckling floor • Collapsing ceiling • Holes in structure • Rotting deck and railing • Failing exterior paint • Grass and weeds • Access to animals 2. The mortgagee has taken control of the property by its actions of paying the taxes and hiring a management company. ORDER The City Council declares, determines and orders as follows: 1. The owner and or mortgagee shall abate the code violations and property conditions by November 1, 2014. 2. The repairs shall be completed in compliance with all applicable codes and regulations and done pursuant to proper permits from the city. Building permits required for abatement of the code violations and property conditions shall be applied for by September 13, 2014. 3. If the building permits are not applied for by September 23, 2014 and/or the code violations and property conditions are not abated by November 1, 2014, the City Attorney is authorized to file an action in District Court requesting that the Court enter the following order: a. The property owner or mortgagee abate the code violations and property conditions; b. If the code violations and property conditions are not abated the City may enter upon the property and abate the code violations and property conditions; c. The City may assess all costs related to the abatement against the property; and d. Such other and further relief as the Court deems appropriate. ADOPTED by the City Council on September 2, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk • EXTERIOR BUILDING MAINTENANCE EDEN , NOTICE OF VIOLATION AND COMPLIANCE ORDER - __ PRAIRIE 3 �S„ Site Address: 19184 Kristie Lane Owners Name: John miller F Date: 5/23/2014 Owners Address: 19184 Kristie Lane Inspector: Kevin Schmieg Owners Phone: Declaration of Nuisance: Buildings, fences, and other structures,which have been so poorly maintained that their physical condition and appearance detract from the surrounding neighborhood, are declared to be public nuisances. Such structures (a)are unsightly, (b)decrease adjoining landowners' and occupants' enjoyment of their property and neighborhood, and(c)adversely affect property values and neighborhood patterns. Any building, fence or other structure is a public nuisance if it does not comply with the followin: re 4 uirements. VIOLATIONS DESCRIPTION X Deterioration of Exterior Surfaces Hole in siding east house wall.Basement window cover damage on east side X Lack of Paint Missing paint on trim and garage door Broken Glass X Exterior Doors, Shutters, or Windows Damaged Broken glass front window, damaged screen on rear patio door, and damage to garage overhead door. Projection Damage-Leaks X Decks,Porches or Similar Not Structurally Sound Screen damaged/missing at rear porch,top rail at deck damaged decayed and missing paint. Temporary Fencing Code Violation Corrections Corrected By Repair or replace the damaged items including paint by July 15,2014 Violation A Misdemeanor: Every person violates a section, subdivision,paragraph or provision of Chapter 9 of the City Code when he performs an act thereby prohibited or declared unlawful or fails to act when such failure is prohibited or declared unlawful by a Code adopted by reference by Chapter 9,and upon conviction thereof shall be punished as for a misdemeanor except as otherwise stated in specific provisions hereof. Civil Remedies: In addition to enforcement pursuant to Section 9.99,-this Section maybe enforced-by injunction,action for abatement, or other appropriate civil remedy. Appeals: Any person aggrieved by a Notice of Violation and Compliance order shall have the right of appeal pursuant to City Code Section 2.80. The Councji uphold theJylation, or change any described violation by adding violations, removing violations or chang g the order t repai . „— Signature: _, _ Date: 5 2,3/� /'� 1 AFFIDAVIT STATE OF MINNESOTA) ) ss. COUNTY OF HENNEPIN) Tom Klein does state as follows: 1. I am a resident of the City of Eden Prairie with an address of 7581 Debbie Lane, Eden Prairie, MN 55346. 2. As such, I am in close proximity to the property located at 19184 Kristie Lane ("Property"). 3. As a neighbor I have had significant opportunity to observe the Property. Over the last several years I have observed the following conditions on the Property: a. Water pipes have burst pouring over 331,000 gallons of water within a 3 month time period into the basement from upper floors resulting in what looks like significant visible mold throughout the first floor of the structure. According to the City of Eden Prairie Public Works department staff person that I spoke with stated that the typical water usage for this home is in the 20,000 gallon range for a 3 month time period. The staff of the city of Eden Prairie Public Works department can document these water usage rates. b. As of today, electricity is on in the house that, to the best of my knowledge, has had neither emergency services nor electrical renovations after the localized flooding; thereby creating the perception of several apparently unmitigated, ongoing and increasing dangerous risks: namely the unchecked growth of mold/mildew and of electrical corrosion leading to a heightened fire risk. c. A neighbor informed me of seeing people entering the home through the locked front door who have been observed wearing hazardous gear clothing, evidencing their heightened concern of the hazardous condition of the home. Another neighbor observed seeing other people entering the home through the locked front door without hazardous gear clothing. d. The oak flooring and subflooring has buckled in several places. e. The ceiling on the first floor is collapsing. f. A broken exterior window has been covered with plywood for over a year. g. There are holes in the exterior of the structure. h. The deck and deck railing have rotted. i. The exterior paint is not up to code. j. There is tall grass and weeds on the property. k. A neighbor informed me that he observed an animal entering the structure. 4. These conditions on the Property have affected my use and enjoyment of my property. I am concerned about the appearance of the property, the stability of the structure, the access to it by animals, the mold and the various other ongoing safety risks for neighbors - and for anyone else who enters the property. Further Affiant sayeth not. Tom Klein f Silt?scribe: • nd sw n to be .e me thi day 2014. rt WENDY W. SCHMITZ Notary P bl is . q NOTARY PUBLIC-MINNESOTA My Commission Ex Tres Jan.31.2015 CITY COUNCIL AGENDA DATE: SECTION: Report of the City Manager September 2, 2014 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.1. Office of the City Manager/ Resolution certifying proposed 2015 property tax Finance, Sue Kotchevar levy, accepting proposed 2015 budget, setting date for public hearing, and consenting and approving HRA tax levy Requested Action Move to adopt the resolution that: • Certifies the proposed 2015 property tax levy to be $33,792,311; and • Sets December 2, 2014, as the meeting which will include discussion of the budget and provide for public comment; and • Accepts the proposed 2015 budget of$44,337,935; and • Consents and approves the HRA tax levy of$200,000. Synopsis Minnesota Law and administration rules prescribe a detailed process for public notification and participation in setting taxes and budgets of local governments. Cities must adopt a proposed net property tax levy by September 30 and certify it to the county auditor. In addition, the City Council must accept a proposed budget for the coming year. The City must announce at this Council meeting the future time and date of the regularly scheduled meetings at which the budget and levy will be discussed and public testimony taken. The Council must adopt the final tax levy and budget by December 30. Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. This resolution gives the consent needed for the HRA. Attachment Resolution Memo CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2014-_ A RESOLUTION ADOPTING THE CITY'S PROPOSED 2015 PROPERTY TAX LEVIES,ACCEPTING A PROPOSED BUDGET FOR GENERAL OPERATIONS AND TAX-SUPPORTED OBLIGATIONS FOR 2015,AND CONSENTING AND APPROVING THE 2015 HRA LEVY WHEREAS, the City Council of the City of Eden Prairie has reviewed the City Manager's recommended 2015 budget and tax levies; and WHEREAS,the City Council has decided to accept these recommendations at this time. NOW, THEREFORE,BE IT RESOLVED,that the City Council: 1. Establishes the following proposed taxes on real and personal property within the City of Eden Prairie for the 2015 budget. Levy on Tax Capacity $32,892,311 Levy on Market Value 900,000 Total LEVY $33,792,311 The proposed total Levy may not be exceeded when the City Council sets the final tax levy for 2015. 2. Accepts the 2015 proposed levy of$33,792,311 and proposed budget totaling$44,337,935 at this time. 3. Consents and approves the 2015 HRA tax levy of$200,000. ADOPTED by the City Council on September 2, 2014. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk City of Eden Prairie 2015 Proposed General Fund Budget September end, 2014 Table of Contents Table of Contents 2 Introduction 3 Goals 4 Legislative Impacts 6 Preliminary Tax Base and Tax Impacts 8 Budget and Tax Levy 9 Debt Levy 10 Tax Abatement Levy 11 Capital Levy 11 Housing and Redevelopment Authority 12 General Fund Revenue Budget 12 General Fund Expenditure Budget 13 General Fund Detailed Information 13 Conclusion 14 2 Introduction This document summarizes the City Manager recommended 2015 operating budget and tax levy as of September 2nd, 2014. The City Council will be asked to approve the 2015 proposed budget and tax levy at the September 2nd meeting. At the July 14th workshop, the total budget increase was 2.1%. This was reduced to 1.9% due to a reduction in the amount budgeted for debt payments and tax abatement. Cash on hand reduced the budget for the 2008 equipment certificates and issuance costs were less than budgeted for the 2014A tax abatement bonds. The net tax levy changed from a 2.7% increase to a 2.4% increase. The City received the final fiscal disparity distribution amount from the County. The 2014 amount was $1,591,885 and the 2015 amount is $1,611,314. This reduced the net tax levy by.1%. Also, staff was able to reduce the debt levy and tax abatement levy as noted in the previous paragraph. This reduced the levy.2%. The City of Eden Prairie prepares a two year budget and 2015 is the second year of the two year budget. Preparing a two year budget provides for improved planning and reduced staff time. For the second year budget, the City must follow State guidelines and formally adopt the second year budget and tax levy in 2014 for 2015. In preparing the 2014/2015 budget during 2013, the budget process started in January of 2013 with the review of the Quality of Life Survey results and ended in December with final approval and adoption of the budget. The process to date and future planned activities include the following: 2013 • January— Review Quality of Life survey results • February— Disseminate budget timeline at Council Workshop • March — City Council/staff retreat o Council budget direction • May 21 — City Council Workshop and Meeting o Approve financial policies o Auditor reviews 2012 financial results • July 16 — City Council Workshop o City Manager presents recommended General Fund budget • August— Online budget engagement using City Connect • Sept. 3 — Council adopts a preliminary tax levy and budget • Nov. 19 — City Council Workshop o Utility operations and budget review • Dec. 3 — Public Meeting and Council adopts final tax levy and budget 3 2014 • March — City Council/staff retreat o Council budget direction • May 20 — City Council Workshop and Meeting o Auditor reviews 2013 financial results • July 14 — City Council Workshop o City Manager presents recommended General Fund budget • Sept. 2 — Council adopts a preliminary tax levy and budget • Dec. 2 — Public Meeting and Council adopts final tax levy and budget The City Council goals for the City that direct the general operations of the City include the following: Goals Eden Prairie as a Premier Place • Develop/maintain signature City events • Reinvigorate current City events • Preserve Eden Prairie's exceptional image internally and externally Operational • Enhance service levels in public safety o Implement point-of-sale inspections program • Preserve all other City service levels o Service levels maintained • Continue to improve Eden Prairie's relative position in fiscal comparisons with comparable cities o Eden Prairie is in the lower half of taxes paid for the median single family valued home when compared to the other MLC cities Organizational • Sustain current levels of employee morale and engagement 4 o The organization continues to implement efficiencies and innovations that motivate employees to continually improve the organization o The budget includes salary changes that are consistent with public and private sector trends • Continual review for service efficiencies and innovations o The budget includes the following efficiencies and innovations: ■ 20-40-15 Initiative Energy Savings ■ New Fire Inspection City Partnerships ■ Joint Purchasing Agreements and Service Delivery Arrangements ■ Grants ■ Online Permitting and Inspection Scheduling ■ Mobile Technology Now in Every City Department ■ Snow Plowing, Road and Weather Information Systems ■ CITY CONNECT ■ EP SEE CLICK FIX Public Outreach and Engagement • Communicate strategies for long-term funding of City services • Online budget engagement with residents 5 Legislative Impacts The state Legislature passed legislation in the tax bill and pension bill that has a financial impact to the City. Tax Bill-Sales Tax Exemption Expanded A sales tax exemption for cities and counties was implemented beginning with purchases made on or after Jan. 1, 2014. It included most taxable purchases but did not include purchases of goods or services generally provided by a private business such as a liquor store or a health and fitness center. The 2014 legislation expanded the sales tax exemption to health and fitness centers. This change was effective on July 1, 2014. For the 2015 budget, the City will save approximately $78,000. Levy certification deadline extended The legislature passed an extension in the annual deadline for counties and cities to certify their proposed levies. Under the change, the date to certify the proposed levy was moved from Sept. 15 to Sept. 30. This change was proposed by several metropolitan cities that wanted more time to analyze the effects of the fiscal disparities program on their local property tax levies. The date was not moved back for the HRA so the date to certify a preliminary levy is still Sept 15. 6 Pension Bill- Police and Fire Pension Plan The Pension Bill increases the employer contribution rates for the Police and Fire Pension Plan by 1.8-percent, phased in over two years beginning in 2014. This takes the employer contributions from the present 14.4 percent of salary to 16.2 percent. Other benefit changes for the Police and Fire Plan include the following: • Increasing active members' contributions by 1.2 percent of salary, phased in over two years beginning in 2014. Thus, the current contribution rate of 9.6 percent would increase to 10.2 percent in 2014, and 10.8 percent in 2015; • Increasing vesting for members enrolled in the plan after June 2014 to 50 percent after 10 years of service, and increasing 5 percent each year thereafter until fully vested after 20 years of service; • Setting benefit recipients' annual increases at 1 percent until the plan is back to being 90-percent funded; and • Delaying the first retirement increase paid to new retirees for three years (two years beyond current law). This change increases the 2015 budget by$58,904. Pension Bill-Coordinated Plan The Pension Bill also changed the rates at which employees and employers contribute to the PERA Coordinated Plan. Beginning with pay received on or after Jan. 1, 2015, employees will contribute a total of 6.5% of pay and employers 7.5% of pay. This is an increase, in both cases, of 0.25%. This change increases the 2015 budget by$22,617. 7 Preliminary Tax Base and Tax Impacts The ability to levy and collect taxes is based on property market values, tax capacities and City tax rates. Changes in Market Value, Net Tax Capacity and the City Tax Rate since 2012 are shown below. 2012 2013 2014 2015 Market Value $8.7 Billion $8.5 Billion $8.6 Billion $9.0 Billion Adjusted Net Tax Capacity $88,510,928 $86,172,400 $88,133,724 $92,577,764 City Tax Rate 33.04% 34.39% 34.47% 33.78% For 2015, the median value home in Eden Prairie is valued at $334,300 reflecting an average value increase of 5.05%. In 2014, the median value was $317,850. Commercial properties have an average value decrease of.7%, and apartments a value increase of 5.0%. Below summarizes the City's tax impact for residential, apartment, and commercial properties. Please keep in mind that this information may change before December. We do not have the final captured tax increment yet and other values are also subject to change. The County is still finalizing payable 2015 data. PropertyType 2013/2014 2014/2015 Difference%Change Residential ($334,300) $ 1,107 $ 1,139 $ 32 2.9% Apartment($5M) $ 21,111 $ 21,616 $ 505 2.4% Commercial ($2M) $ 8,768 $ 8,489 $ (279) (3.2%) Staff has calculated that a $314,000 change in the tax levy will impact the median value home by 1% or $11.00. 8 Budget and Tax Levy Below summarizes the proposed budget and tax levy. The total 2015 budget is proposed to increase $840,650 or 1.9%. The total 2015 tax levy is proposed to increase 2.4%. Budget 2014 2015 Adopted Proposed Difference Percent Fund 12/3/2014 9/2/2014 from 2014 Change General Fund $ 40,624,594 41,597,466 $ 972,872 2.4% Debt Budget 2,780,100 2,645,100 (135,000) (4.9%) Capital Improvement Ran Levy 92,591 95,369 2,778 3.0% Total City Budget $ 43,497,285 44,337,935 $ 840,650 1.9% Tax Levy 2014 2015 Adopted Proposed Difference Percent Fund 12/3/2013 9/2/2014 from 2014 Change General Fund $ 30,147,420 $ 31,051,842 $ 904,423 3.0% Capital Improvement Fund 92,591 95,369 2,778 3.0% Tax Abatement Levy - 750,000 750,000 0.0% Debt Service Tax Capacity 1,735,100 995,100 (740,000) (42.6%) Debt Service Market Value 1,045,000 900,000 (145,000) (13.9%) Sub-total 33,020,111 33,792,311 772,200 2.3% Lcss Fiscal Disparity Distribution (1,591,885) (1,611,314) (19,429) 1.2% Total Levy $ 31,428,226 $ 32,180,997 $ 752,771 2.4% 9 Debt Levy Debt Ratios From 2015, debt payments supported by the tax levy are projected to remain approximately 6 to 7 percent of the General Fund budget. Moody's Investors Service considers tax levies that are 5 to 15 percent of the General Fund budget to be moderate debt burdens on taxpayers. Moody's Investors Service assigned a rating of Aaa to the City of Eden Prairie's bond issue in 2003, the highest rating from Moody's. The bond rating was affirmed in 2014 for the City's outstanding general obligation debt. The City maintained the bond rating in 2014 due to Eden Prairie's substantial and diverse tax base, strong financial operations, and low debt burden. Of the 854 cities in Minnesota, there are only 14 rated Aaa by Moody's Investors Service. Nationally, less than 7 percent of municipalities are rated Aaa by Moody's. In 2014 Standard & Poor's assigned a rating of AAA to the City of Eden Prairie's bonds. This is the highest rating from Standard & Poor's. The rating is attributed to the City's • Very strong economy, • Very strong budgetary flexibility, with budget reserves, • Strong budgetary performance, • Very strong liquidity, • Strong management conditions, with policies that are good, and • Strong debt driven mostly by low overall net debt and rapid debt amortization. For 2015, the 2009 equipment certificates (Police and Fire software upgrade) tax levy is decreasing, as these bonds were structured to have decreasing debt payments. The 2009 Fire Station facility bonds (Fire Station #1) will be paid off in 2014. The 2012B bonds replace the 2006 SouthWest Fire Station bonds that were refinanced. io Debt Summary 2014 2015 Percent Adopted Proposed Difference Change Debt Levy on Tax Capacity 2005 Special Assessment Bonds $ 109,000 $ 109,000 $ - 0.0% 2006 SouthWest Fire Station 355,000 - (355,000) (100.0%) 2008 Equipment Certificates 425,000 395,000 (30,000) (7.1%) 2009 Equipment Certificates 550,000 75,000 (475,000) (86.4%) 2009 AreStation Facility 200,000 - (200,000) (100.0%) 2011 Equipment Certificates 96,100 96,100 - 0.0% 2012BSouthWest Fire Station - 320,000 320,000 0.0% Sub-total 1,735,100 995,100 (740,000) (42.6%) Debt Levy on Market Value 2003C Open Space Bonds 40,000 - (40,000) (100.0%) Parks Referedum 900,000 - (900,000) (100.0%) 2011 C Parks Referendum 40,000 750,000 710,000 1775.0% 2012A Parks Referendum 65,000 150,000 85,000 0.0% Sub-total 1,045,000 900,000 (145,000) (13.9%) Total Debt Levy $ 2,780,100 $ 1,895,100 $ (885,000) (31.8%) Tax Abatement Levy The City is levying a tax abatement amount of$750,000 to pay for the principle and interest on the 2014A bonds. The 2014A bonds are financing the improvements at the Community Center including the addition of an aquatics center. Capital Levy The City levies a small amount for the Capital Improvement Plan and Maintenance Fund. This levy was increased 3 percent from $92,591 to $95,369 for 2015. These funds along with liquor profit and rental income help to fund many City projects including parks, trails, public safety equipment, etc. it Housing and Redevelopment Authority The HRA pays for wages and benefits related to the support of housing in the City. It includes staff time from Housing and Community Services, Community Development, Planning, Economic Development and Fire.Wages and benefits total $191,000. General Fund Revenue Budget Below summarizes the various revenue sources for the General Fund. 2014 2015 Adopted Proposed Revenue 12/3/2013 7/14/2014 Difference Percent Taxes $29,683,842 $30,570,531 $886,689 3.0% Licensor and Permits 3,487,385 3,495,863 $8,478 0.2% Intergovernmental Revenue 1,053,048 1,054,205 $1,157 0.1% Charges for Services 4,637,516 4,810,219 $172,703 3.7% Finesaid Penalties 566,000 577,000 $11,000 1.9% Other Revenue 348,713 354,263 $5,550 1.6% Transfers 550,947 406,610 (144,337) (26.2%) Total $40,327,451 $41,268,691 $941,240 2.3% For 2015 tax revenue and the the tax levy for the General Fund are increasing 3 percent. Licenses and permits is stable between 2014 and 2015. The City increases development revenue 6% every other year. Charges for services increased primarily due to fee increase and expected incresed activity at the Community Center. Intergovermental revenue, fines and penalties, and other revenue is stable. Transfers decreased as fewer items were identified as one-time items to be paid with one- time revenue. 12 General Fund Expenditure Budget Expenditures are currently proposed to increase 2.4% in 2015. Below summarizes the 2015 budget by department. 2014 2015 Adopted Proposed Department 12/3/2013 9/2/2014 Difference Percent Administration $3,987,409 $3,945,480 ($41,929) (1.1%) Community Development 2,306,859 2,337,768 30,909 1.3% Parks and Recreation 10,095,809 10,417,045 321,236 3.2% Police 12,837,437 13,192,473 355,036 2.8% Fire 5,498,170 5,620,195 122,025 2.2% Public Works 5,738,910 5,924,505 185,595 3.2% Transfers 160,000 160,000 - 0.0% Total $40,624,594 $41,597,466 $972,872 2.4% The 2015 budget maintains service levels. About half of the increase or 1.2% is due to wages and benefits. The remainder is related to small changes in many different line items in the budget. Detailed information on the significant wage and benefit changes can be found below. General Fund Detailed Information Wages Wages are increasing 2.6 percent in 2015. This includes a 2.25-percent base increase, step increases, and performance pay. When preparing the budget for wages, staff looks at trends within the local private sector labor market and our local government peer group. Our proposed 2.25-percent increase is modest and in line with both private sector and peer city compensation trends. Despite persistent concern about the strength of our economic recovery, the private sector labor market has seen gains between 2 and 3 percent annually since 2010. This is largely due to the continued high demand for skilled workers. The City cannot expect that these 13 highly competitive employees will remain in place if their wages stagnate in our organization,while the overall labor market continues to show modest gains. The City also needs to look at our individual compensation ranges to ensure they are aligned internally with our pay plan and externally with other cities and private sector firms. A Compensation Study was conducted in 2012 to determine how we compare to the private sector as well as our peer public sector cities. The results of this study showed that Eden Prairie wages are aligned with other organizations but we must continue to provide similar increases as the private sector and our peer public sector cities to remain competitive. PERA The City pays Public Employees Retirement Association (PERA) benefits for all eligible employees. Generally all full-time and part-time employees who earn more than $5,100 a year are PERA eligible. The City currently contributes 7.25 percent of salary for the PERA coordinated plan. This is increasing to 7.50 percent of salary beginning January 1, 2015. This added an additional $22,617 to the 2015 budget. For the police and fire plan, the City contributes 15.3 percent of salary. For 2015, the contribution will increase to 16.2 percent. The increase in the contribution rate is adding an additional $58,904 in 2015 to the General Fund Budget. Health Insurance Health insurance expenditures remain flat for 2015. Health insurance premiums increased 5% in 2015. This increase was offset by a decrease in the onetime initial contribution to employee HRA/HSA accounts and changes in the affordable care act program fees. Conclusion This document is intended to provide information on the proposed 2015 City of Eden Prairie budget as of September 2nd, 2014. If you have any questions, please let us know. 1.4