HomeMy WebLinkAboutCity Council - 05/21/2013 AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY,MAY 21, 2013 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop-Heritage Room II
I. TOWN CENTER ALIGNMENT (5:30-6:10)
II. 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT/AUDIT (6:10-6:30)
Open Podium - Council Chamber
III. OPEN PODIUM
IV. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, MAY 21, 2013 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner
Michael Franzen, Community Development Director Janet Jeremiah, Parks and Recreation
Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Carol Pelzel
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. HUMAN RIGHTS AWARD
B. GRANT FROM CENTERPOINT TOWARD PURCHASE OF LUCAS II
AUTOMATIC CHEST COMPRESSION DEVICE (Resolution)
C. 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT/AUDIT
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY,MAY 7,2013
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2013
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. APPROVE SETTLEMENT AGREEMENT RELATING TO THE 11003
BELL OAKS CONSERVATION EASEMENT
B. APPROVE PURCHASE OF TWO CUSTOM BUILT PARKING RAMP
SUPPRESSION VEHICLE SLIDE IN UNITS AND ONE ATV UNIT
C. APPROVE CITY'S FINANCIAL POLICIES FOR 2014/2015 BUDGET
CITY COUNCIL AGENDA
May 21, 2013
Page 2
D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR PHASE IV POND INVENTORY AND INSPECTION
PROGRAM
E. AWARD 2013 SEALCOAT CONTRACT TO ALLIED BLACKTOP
COMPANY
F. AWARD 2013 OVERLAY CONTRACT TO WM. MUELLER& SONS, INC.
G. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR DESIGN AND CONSTRUCTION ADMINISTRATION
OF SLOPE STABILIZATION PROJECT AT 11157 BLUESTEM LANE
H. APPROVE FIRST AMENDMENT TO AGREEMENT REGARDING
SPECIAL ASSESSMENTS WITH UNITED HEALTHCARE SERVICES,
INC. FOR SHADY OAK ROAD IMPROVEMENTS
I. APPROVE CONTRACT WITH STATE OF MINNESOTA FOR PURCHASE
OF "MICROSOFT OFFICE PROFESSIONAL ONLY" LICENSES
J. AWARD CONTRACT FOR WATERCRAFT INSPECTIONS AT FOUR
LAKES TO VOLT WORKFORCE SOLUTIONS
IX. PUBLIC HEARINGS/MEETINGS
A. RESOLUTION APPROVING ISSUANCE BY THE CITY OF DEEPHAVEN,
MINNESOTA, OF CHARTER SCHOOL LEASE REVENUE BONDS, SERIES
2013A AND SERIES 2013B (EAGLE RIDGE ACADEMY PROJECT)
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. City Manager Compensation
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
CITY COUNCIL AGENDA
May 21, 2013
Page 3
1. Grant Funding from the Eden Prairie Community Fund for Sound
Equipment for Concerts and Special Events (Resolution)
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
1. Grant from Eden Prairie Community Fund Toward Purchase of Lucas
II Automatic Chest Compression Device (Resolution)
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: May 17, 2013
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, May 21, 2013
TUESDAY, MAY 21, 2013 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the
first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If
you wish to speak at Open Podium,please contact the City Manager's office at
952.949.8412 by noon of the meeting date with your name, phone number and subject
matter. If time permits after scheduled speakers are finished, the Mayor will open the
floor to unscheduled speakers. Open Podium is not recorded or televised. If you have
questions about Open Podium,please contact the City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
A. HUMAN RIGHTS AWARD
Human Rights & Diversity Commission Vice Chair PG Naryananan will
present the Human Rights Award. Accepting the award on behalf of
the Hammer Residences are John Estrem, CEO, and Lisbeth
Armstrong, Chief Program Officer.
B. GRANT FROM CENTERPOINT TOWARD PURCHASE OF LUCAS II
AUTOMATIC CHEST COMPRESSION DEVICE (Resolution)
A grant in the amount of $2,500 from CenterPoint will be used to
offset the purchase of a fourth Lucas II, insuring that each fire station
has one readily available to assist with responses to cardiac arrest
incidents. A representative from CenterPoint will be on hand to
present the check to the City.
MOTION: Move to adopt the Resolution accepting grant funding
from Center Point Energy to help offset the purchase price of a Lucas
II Automated Chest Compression device.
ANNOTATED AGENDA
May 21, 2013
Page 2
C. 2012 COMPREHENSIVE ANNUAL FINANCIAL REPORT/AUDIT
Steve Wischmann, Partner in the accounting firm will make a
presentation of the financial report.
Synopsis: Minnesota statutes require that by June 30 of each year,the City prepare
a financial report for activities of the previous year. This accounting report will be
forwarded to the State by that deadline. Preparation of the report is largely the work
of the Finance Division. The report is prepared with review by the independent
auditing firm of Kern,Dewenter,Viere,Ltd. Kern,Dewenter,Viere,Ltd issued an
unqualified opinion which is the highest level of opinion the City can receive and
means the auditor believe the financial statements are fairly presented in all material
respects.
MOTION: Move to: accept the 2012 Comprehensive Annual Financial
Report (CAFR).
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, MAY 7, 2013
B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2013
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-J on the Consent Calendar.
A. APPROVE SETTLEMENT AGREEMENT RELATING TO THE 11003
BELL OAKS CONSERVATION EASEMENT
B. APPROVE PURCHASE OF TWO CUSTOM BUILT PARKING RAMP
SUPPRESSION VEHICLE SLIDE IN UNITS AND ONE ATV UNIT
C. APPROVE CITY'S FINANCIAL POLICIES FOR 2014/2015 BUDGET
D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR PHASE IV POND INVENTORY AND INSPECTION
PROGRAM
ANNOTATED AGENDA
May 21, 2013
Page 3
E. AWARD 2013 SEALCOAT CONTRACT TO ALLIED BLACKTOP
COMPANY
F. AWARD 2013 OVERLAY CONTRACT TO WM. MUELLER& SONS, INC.
G. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR DESIGN AND CONSTRUCTION ADMINISTRATION
OF SLOPE STABILIZATION PROJECT AT 11157 BLUESTEM LANE
H. APPROVE FIRST AMENDMENT TO AGREEMENT REGARDING
SPECIAL ASSESSMENTS WITH UNITED HEALTHCARE SERVICES,
INC. FOR SHADY OAK ROAD IMPROVEMENTS
I. APPROVE CONTRACT WITH STATE OF MINNESOTA FOR PURCHASE
OF "MICROSOFT OFFICE PROFESSIONAL ONLY"LICENSES
J. AWARD CONTRACT FOR WATERCRAFT INSPECTIONS AT FOUR
LAKES TO VOLT WORKFORCE SOLUTIONS
IX. PUBLIC HEARINGS/MEETINGS
A. RESOLUTION APPROVING ISSUANCE BY THE CITY OF DEEPHAVEN,
MINNESOTA, OF CHARTER SCHOOL LEASE REVENUE BONDS, SERIES
2013A AND SERIES 2013B (EAGLE RIDGE ACADEMY PROJECT)
Official notice of this public hearing was published in the May 3, 2013,
StarTribune.
Synopsis: The City of Deephaven plans to issue bonds for the purpose of financing
the approximately $9,500,000 of project costs on behalf of Eagle Ridge Academy
Affiliated Building Company. The project will consist of the acquisition,
improvement, betterment or extension of approximately 77,848 square foot charter
school facility located at 7255 Flying Cloud Drive, Eden Prairie. Because the
project is located in Eden Prairie, federal regulations require the City hold a public
hearing to give parties an opportunity to express their views. The City of Eden
Prairie did not issue the bonds because of planned debt issuance for the year which
would affect the City's ability to maintain bank qualified bonds and a lower interest
rate.
MOTION: Move to:
• Close the public hearing; and
• Adopt resolution approving the issuance by the City of Deephaven,
Minnesota of its Charter School Lease Revenue Bonds, Series
2013A and Series 2013B (Eagle Ridge Academy Project)
ANNOTATED AGENDA
May 21, 2013
Page 4
X. PAYMENT OF CLAIMS
MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote).
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. City Manager Compensation
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Grant Funding from the Eden Prairie Community Fund for Sound
Equipment for Concerts and Special Events (Resolution)
Synopsis: A grant in the amount of$4,173 will be used to purchase sound
equipment such as sound mixing boards and wireless microphones. The
sound equipment will be primarily used for the Staring Lake Concert
Series and the Summer Musical. It will also be used at large community
events such as the 4th of July and Arts in the Park. Over 15,000 patrons
attend concerts, theater productions and events in Eden Prairie every year.
MOTION: Move to adopt the Resolution accepting the
grant funding from the Eden Prairie Community Foundation
to purchase sound equipment for concerts and special
events.
D. REPORT OF PUBLIC WORKS DIRECTOR
E. REPORT OF POLICE CHIEF
F. REPORT OF FIRE CHIEF
1. Grant from Eden Prairie Community Fund Toward Purchase of Lucas
II Automatic Chest Compression Device (Resolution)
Synopsis: A grant in the amount of$3,000 will be used to offset the
purchase of a 4th Lucas II insuring that each fire station has one readily
available to assist with responses to cardiac arrest incidents.
ANNOTATED AGENDA
May 21, 2013
Page 5
MOTION: Move to adopt the Resolution accepting the grant
funding from the Eden Prairie Community Foundation to help
offset the purchase price of a Lucas II Automated Chest
Compression device.
G. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
CITY COUNCIL AGENDA DATE:
SECTION: Presentations May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A.
Community Development
Molly Koivumaki, Manager, Housing Human Rights Awards
and Community Services
Synopsis
Human Rights &Diversity Commission Vice Chair PG Naryananan will present the Human
Rights Award. Accepting the award on behalf of the Hammer Residences are John Estrem, CEO,
and Lisbeth Armstrong, Chief Program Officer.
Non-Profit Organization-Hammer Residences, Inc.
Hammer Residences provides residential services for 36 adults with disabilities at 3 Eden Prairie
locations: Broadmoor Apartments, Lake Place Apaitalents and Eden Place Apaitiuents.
Hammer's mission is to provide adults and children with developmental disabilities the
opportunity to experience life to its fullest. Hammer rents multiple units and has staff occupy
one unit 24/7.
Hammer's goals closely align with those of the Eden Prairie Manifesto. Hammer employees are
dedicated to upholding the rights of every individual to freedom, dignity and security regardless
of physical or mental abilities. Hammer was established to promote acceptance and respect for
individuals in an atmosphere of caring for others.
Parents of developmentally disabled people have found Hammer Residences in Eden Prairie to
be the perfect fit for their children. The 36 residents are well taken care of, loved and respected
while building autonomy near the homes in which they grew up.
Human Rights and Diversity Commission members are Laura Kaczmarek, Chair; PG Narayanan,
Vice Chair; Zina Nourkadi; Jenny Buckland; Sana Elassar; Sandra Filardo; Connie lacovelli;
Molly Koivumaki, Staff Liaison
CITY COUNCIL AGENDA DATE:
SECTION: Presentations May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.B.
George F. Esbensen, Fire Center Point Energy Award—Lucas II
Chief/Director of Emergency Device
Preparedness
Requested Action
Move to: Adopt the Resolution accepting grant funding from Center Point Energy to help
offset the purchase price of a Lucas II Automated Chest Compression device.
Synopsis
A grant in the amount of$2,500 will be used to offset the purchase of a fourth Lucas II, insuring
that each fire station has one readily available to assist with responses to cardiac arrest incidents.
Attachment
Grant Award Letter
CenteCenterPoint. - 800 LaSalle Avenue
PO Box 59038
Energy Minneapolis,MN 55459-0038
April 16, 2013
Mr. Rick Getschow
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Dear Mr. Getschow:
Thank you for submitting an application for a CenterPoint Energy Community Partnership
Grant.
•
I am pleased to inform you that a grant in the amount of$2,500 has been awarded to the
City of Eden Prairie for a Lucas 2 Mechanical Chest Compression System for the fire
department.
We would appreciate the opportunity to present the Community Partnership Grant check at
a council meeting in May or June. Would you please provide the following information and
fax to Community Relations at 507-387-1997.
May -June council meetings:
(1) Dates(s): b 4
(2) Time: /j k '4
(3) Location: ,
(4) Name of contact and phon9 number to schedule attendance:
We will coordinate with a CenterPoint Energy representative to attend and present the
Community Partnership Grant check.
Congratulations, and thank you for making safety a top priority in your community.
Sincerely,
rt
ion
Jean Krause
►
Director, Community Relations
dik COO*"
cc: Fire Chief George Esbensen 4„0
°°��uurrit�Es •�p
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2013-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the am ount of$2,500 to help offset the purchase price of a Lucas II
Automated Chest Compression device from Cent er Point Energy is hereby recog nized and
accepted by the Eden Prairie City Council.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2013.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Presentations May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.C.
Sue Kotchevar, Office of the 2012 Comprehensive Annual Financial
City Manager/Finance Report(CAFR)
Requested Action
Move to: Accept the 2012 Comprehensive Annual Financial Report (CAFR).
Synopsis
Minnesota statutes require that by June 30 of each year,the City prepare a financial report for
activities of the previous year. This accounting report will be forwarded to the State by that
deadline.
Preparation of the report is largely the work of the Finance Division. The report is prepared with
review by the independent auditing firm of Kern,Dewenter,Viere,Ltd. Kern,Dewenter,Viere, Ltd
issued an unqualified opinion which is the highest level of opinion the City can receive and means the
auditor believe the financial statements are fairly presented in all material respects.
Steve Wischmann,Partner in the accounting firm will make a presentation of the financial report.
Attachments
• 2012 CAFR
• Communication Letter
• Schedule of Expenditures of Federal Awards and Independent Auditor's Reports
ii,i„.._
COMPREHENSIVE ANNUA . ,
FINANCIAL REPORT EDEN
FOR THE YEAR ENDED DECEMBER 31, 2012 PRAI RI E
CITY OF EDEN PRAIRIE, MINNESOTA LIVE•WORK•DREAM
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COMPREHENSIVE
ANNUAL
FINANCIAL REPORT
of the
CITY OF EDEN PRAIRIE
MINNESOTA
For The Year Ended December 31, 2012
Rick Getschow, City Manager
Prepared by
THE FINANCE DIVISION
Sue Kotchevar, Chief Financial Officer
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2012
Table of Contents
Page
Introductory Section
Letter of Transmittal 6
GFOA Certificate of Achievement 14
Organizational Chart 15
List of Principal Officials 16
Financial Section
Independent Auditor's Report 18
Management's Discussion and Analysis 21
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Position 36
Statement of Activities 37
Fund Financial Statements
Balance Sheet-Governmental Funds 40
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position 42
Statement of Revenues,Expenditures and Changes in
Fund Balances - Governmental Funds 43
Reconciliation of the Statement of Revenues, Expenditures and Changes in
Fund Balances of Governmental Funds to the Statement of Activities 45
Statement of Revenues,Expenditures and Changes in
Fund Balance- Budget and Actual- General Fund 46
Statement of Net Position- Proprietary Funds 49
Statement of Revenues,Expenses and Changes in Net Position- Proprietary Funds 50
Statement of Cash Flows - Proprietary Funds 51
Statement of Fiduciary Net Position-Agency Funds 53
Notes to Financial Statements 54
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2012
Page
Required Supplemental Information
Modified Approach for Infrastructure Assets 92
Other Post-Employment Benefits Plan 93
Combining Fund Statements
Combining Balance Sheet-Nonmajor Governmental Funds 102
Combining Statement of Revenues, Expenditures and Changes in
Fund Balance - Nonmajor Governmental Funds 111
Combining Statement of Net Position - Internal Service Funds 121
Combining Statement of Revenues, Expenses and Changes in
Net Position- Internal Service Funds 123
Combining Statement of Cash Flows - Internal Service Funds 125
Combining Statement of Fiduciary Net Position-Agency Funds 130
Combining Statement of Changes in Assets and Liabilities - Agency Funds 131
Statistical Section
Government-wide Net Position by Category 134
Changes in Net Position - Total 135
Changes in Net Position - Governmental Activities 136
Changes in Net Position - Business-type Activities 137
Fund Balances - Governmental Funds 138
Changes in Fund Balances - Governmental Funds 139
Assessed/Tax Capacity Value and Estimated Market Value of Property 140
Direct and Overlapping Property Tax Rates 141
Principal Property Taxpayers 142
Property Tax Levies and Collections 143
Legal Debt Margin 144
Ratios of Outstanding Debt by Type 145
Ratios of Total Debt Outstanding by Type 146
Computation of Direct and Overlapping Bonded Debt- General Obligation Bonds 147
Demographic and Economic Statistics 148
Principal Employers 149
Employees by Function 150
Operating Indicators 157
Capital Assets Statistics by Function 158
Introductory
EDEN
PRAIRIE
May 6, 2013 1IVE•woFK•DREArd
To the Honorable Mayor, Members of the City Council and the Citizens of the City of Eden
Prairie:
The comprehensive annual financial report of the City of Eden Prairie, Minnesota, for the year
ended December 31, 2012, is hereby submitted. The report was prepared in accordance with
accounting principles generally accepted in the United States of America (GAAP) as established
by the Governmental Accounting Standards Board and meets the requirements of the State
Auditor's Office.
The report consists of management's representations concerning the finances of the City.
Consequently management assumes full responsibility for the completeness and reliability of all
information presented within this report. To provide a reasonable basis for making these
representations, management of the City has established internal controls designed to protect the
City's assets from loss, theft or misuse and to provide sufficient information for the preparation
of these financial statements in conformity with GAAP. Because the cost of internal controls
should not outweigh the benefits, the City's internal controls have been designed to provide
reasonable rather than absolute assurance that the financial statements will be free from material
misstatements. As management, we assert that to the best of our knowledge and belief this
financial report is complete and reliable in all material respects.
The City's financial statements have been audited by Kern, DeWenter, Viere, Ltd. Certified
Public Accountants. The goal of the independent audit was to provide reasonable assurance that
the financial statements of the City for the year ended December 31, 2012, are free of material
misstatement. The independent audit involved examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements, assessing the accounting principles used
and significant estimates used by management; and evaluating the overall financial statement
presentation. Based upon the audit, the independent auditor concluded that there was
reasonable basis for rendering an unqualified opinion that the City's financial statements, for the
year ended December 31, 2012, are fairly presented in conformity with GAAP. The independent
auditors report is present in the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and Analysis
(MD&A). This letter of transmittal is designed to complement the MD&A and should be read in
6
conjunction with it. The City's MD&A can be found in the financial section of this report
immediately following the report of the independent auditors.
City Profile
Eden Prairie is a suburban community of 61,200 people located in the southwest corner of
Hennepin County in a setting of rolling hills and picturesque lakes and creeks. Eden Prairie has a
convenient location, a comprehensive system of highways, and is a short distance from
downtown Minneapolis and St. Paul and the Minneapolis-St. Paul International Airport.
Incorporated in 1974 as a City,the City of Eden Prairie operates under a Statutory Plan B form of
government. Policymaking and legislative authorities are vested in the governing council, which
consists of a mayor and a four-member council. The governing council is responsible, among
other things, for passing ordinances, adopting the budget, appointing committees and hiring the
government's manager and attorney. The council is elected on a nonpartisan basis. The mayor
and council members are elected to four-year staggered terms. The City Manager is responsible
for carrying out the policies and ordinances of the governing council, for overseeing the day-to-
day operations of the government, and to assign appropriate responsibility and authority to City
staff for the efficient and effective delivery of City services.
The City provides its residents and businesses with a full range of municipal services consisting
of police and fire protection, street maintenance, recreation programs, park maintenance,
community and economic development,building inspections, and a water and sewer utility.
The City is also financially accountable for the Housing and Redevelopment Authority (HRA),
which is included in the City's financial statements as a blended component unit. Additional
information on the HRA can be found in Note 1 in the notes to the financial statements.
The biennial budget serves as the foundation for the City's financial planning and control.
Departments submit budget requests to Finance in May and the City Manager presents the
proposed budget to the City Council for review prior to September 15th of each year. Budget
workshops are usually held with the City Council in June or July and in August. The City
Council holds a public meeting on the proposed budget and adopts the final budget in December
each year.
During the first year of the two year budget process, both years' budgets are developed and the
first year's budget is adopted by the council. During the second year of the two year budget
process, budget work is minimized. Staff updates the budget for any significant budget
developments and the council then reviews and adopts the second year budget.
7
The budget is prepared by department and division. The City's directors and division managers
may make transfers of appropriations within a division. Transfers of appropriations between
departments require the approval of the City Manager. Any changes in the total budget must be
approved by the City Council.
Economic Conditions and Outlook
The City of Eden Prairie is located in the southwest corner of the Minneapolis/St. Paul
Metropolitan area. With the update of the comprehensive plan in 2008 and the trend towards
condensed multi-family housing in the downtown area, it is expected that Eden Prairie's
population will grow to 77,100.
Year Population Increase
1960 Census 3,233 134%
1970 Census 6,938 115%
1980 Census 16,263 134%
1990 Census 39,311 142%
2000 Census 54,901 40%
2010 Census 60,797 11%
2012 City Estimate 61,151 1%
As you can see from the table below,the City added significant new market value in 2012.
z $300 $12
Market Value History
o $250 - /.--•`� - $1
o
*g $200 - - $8
0 h
� 44
71 $150 — — $6
11
x $100 — $4 t
$50 $2 ct
Z $0 I I 1 I 1 I I I I $0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 0
New Market Value Total Market Value
The business environment in Eden Prairie is good. Eden Prairie's unemployment rate is 4.2%
which is less than the State rate of 5.4% and the US rate of 7.6%. Business continues to invest in
Eden Prairie including the following new development this past year:
• United Health Group - construction of office space valued at $101,000,000 and a parking
ramp valued at$24,400,000.
8
• CH Robinson Worldwide - construction of $9,730,000 additional building for their
worldwide headquarters
• Dos Manitas Daycare - construction of$ 1,100,000 for a new daycare center
Significant additions and remodels included the following:
• Rosemount extensive interior and exterior building remodel- $16,099,342 valuation
• Colliers parking ramp expansion - $2,686,000 valuation
• Best Buy remodel and new store front- $2,150,000 valuation
• Thunderbird Aviation building remodel and expansion - $1,889,000 valuation
Also, as you can see from the previous graph, the City's tax base declined from $8.9 billion to
$8.6 billion from 2011 to 2012. The change for 2013 is more moderate with a decrease to $8.5
billion. These changes are due to general market conditions and are not reflective of
circumstances specific to Eden Prairie. There is an even more moderate change for 2014 with
increases in value for apartments and commercial properties.
Light Rail Transit(LRT)
The proposed Southwest Light Rail Transit (LRT) line is a high-frequency train serving Eden
Prairie, Minnetonka, Hopkins, St. Louis Park, and Minneapolis. It is part of the Green Line
which includes the Central Corridor LRT currently under construction. Therefore, riders of
Southwest LRT will be able to continue into St. Paul via Central Corridor without changing
trains.
The Southwest LRT line will also connect to other rail lines (Hiawatha, Northstar, and the future
Bottineau) and high-frequency bus routes in downtown Minneapolis, providing access to the
University of Minnesota, Minneapolis-St. Paul Airport, Mall of America, the State Capitol,
downtown St. Paul, Big Lake, and eventually the northern Twin Cities suburbs. Connections to
other rail lines will occur at the Intermodal Station in downtown Minneapolis. At this time, the
Southwest LRT is projected to open in 2018,though project schedule depends on securing federal
and local funds.
There are five proposed Light Rail stations in Eden Prairie. The Operation and Maintenance
Facility (OMF) for the Southwest LRT trains is also being considered for Eden Prairie. Eden
Prairie's LRT projects include planning and development of the stations, park-and-ride facilities,
potential OMF, local roadway improvements, sidewalks, trails, streetscape and other
infrastructure. The station areas also have great potential for additional housing, employment
and shopping opportunities via infill or redevelopment.
9
United Health Group
The northeast corner of Eden Prairie is being transformed as reconstruction projects along Shady
Oak Road and The United Health Group (UHG) campus have started. The first phase of the
UHG project will include the construction of two eight story buildings and a parking ramp set
for completion in 2013. The project will also include two more buildings with expected
construction in 2014 to 2016. The projects buildings total almost 1.5 million square feet of office
space on 71 acres. The $240 M redevelopment project is transforming the wooded area just
bordering Eden Prairie into a state-of-the-art walkable corporate campus with space for a light
rail transit station.
Presbyterian Homes has a signed development agreement for 70,000 SF of commercial space, 447
care center and senior units, and 260 market rate apartments. This project is expected to start in
2014.
Eden Prairie serves as the corporate headquarters location for many national and international
businesses including CH Robinson World Wide, GE Capital, United Healthcare Services,
numerous multi-tenant office building partnerships, Lifetouch Inc., SuperValu Inc, American
Family Mutual Insurance, MTS systems Corporation, and others.
Eden Prairie also has key locations for retailing including the City's mall which was completely
remodeled in 2001 and has approximately 1.5 million square feet of shopping. The mall is part of
the City's "Major Center Area" or downtown. Stores include a 160,000 square foot Von Maur
Department Store, a Barnes and Noble Bookstore, an 18-screen AMC movie theater, numerous
restaurants including Wildfire, Biaggi's, and other national retailers.
The Southwest Station is also part of the City's downtown and includes the Southwest metro
transit hub and offices, 900 car parking structure, multiple restaurants and a luxury 236 unit
condominium complex.
Long-term Financial Planning
The City has implemented various financial/budget policies to guide the Council and staff when
making financial decisions to ensure the long-term stability and flexibility of City finances and
operations. These polices include the following:
• The original budget should be balanced with revenues equal to expenditures,
• One-time revenues will be used for one-time expenditures,
• The City will maintain fund balance for working capital in the general fund 50% of the
next year's tax levy,
• The City will also maintain 10% of the next year's budget in fund balance for budget
stabilization and 5% of the next year's budget for budget balancing,
10
• The City will confine long-term debt to capital improvements or projects that cannot be
financed from current revenues,and
• The City will maintain a ten-year capital improvement plan to provide for capital asset
acquisition,maintenance, replacement, and retirement.
As part of the budget process,the council reviews and updates the City's financial policies.
Major Initiatives
Flying Cloud Athletic Field Expansion
The Flying Cloud Athletic Field expansion improvements have been in the planning and
development process since 2002. The scope of this project included the mass grading of 28 acres
of land to build four youth athletic fields, an access road, parking lots and storm water
infiltration basins on property leased by the City from the Metropolitan Airport Commissions
(MAC). The youth athletic fields consist of two multi-purpose turf fields suitable for soccer,
lacrosse and football, along with two fenced baseball fields. The project is 90% complete and cost
$1.5 M. The fields are expected to be open for play this spring.
Round Lake Park Updates
Round Lake Park is one of Eden Prairie's three largest park facilities and is the designated
location for the City's annual 4th of July Hometown Celebration since 1984, and it is now one of
Eden Prairie's most frequently used parks. Round Lake Park had reached the age and condition
where replacement was needed. As a result, a master plan for the redevelopment of the park was
completed and the renovation of the park includes the following:
• Play areas and equipment for ages 2-5 and grades K-12
• A splash pad with a variety of spray features
• Shaded seating areas and picnic tables around the play areas and splash pad
• Adult exercise equipment
• Improvements to the picnic pavilion
• Increased barrier-free accessibility
The Park upgrades were substantially completed in 2012 and in the spring of 2013 the project
will be completed.
11
Energy Initiative
Over the past several years, the City of Eden Prairie has been implementing an energy initiative
called 20-40-15 that is aimed at increasing the overall efficiency of the City's use of electricity,
fuel and other energy resources. The plan calls for increased energy efficiency in City-owned
facilities by 20 percent; increased fuel efficiency in the City's fleet of vehicles by 40 percent; and
accomplishing these goals by the year 2015.
The City has recently completed Phase III of 20-40-15 and Phase IV is in the planning stages. As
of October 2012 the City has successfully:
• Reduced total energy consumption by almost 12 billion British Thermal Units (BTU's).
• Increased overall energy efficiency by 15 percent
• Reduced annual carbon dioxide emissions by 2,000 metric tons
• Achieved nearly$200,000 in annual energy cost savings
The City is three-fourths of the way toward its goal of improving energy efficiency.
Certificate of Achievement
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Eden
Prairie for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
December 31,2011.
The Certificate of Achievement is a prestigious national award-recognizing conformance with
the highest standards for preparation of state and local government financial reports. In order to
be awarded a Certificate of Achievement, a government unit must publish an easily readable and
efficiently organized comprehensive annual financial report whose contents conform to program
standards. Such comprehensive annual financial report must satisfy both generally accepted
accounting principles and applicable legal requirements. A Certificate of Achievement is valid for
a period of one year. The City of Eden Prairie has received a Certificate of Achievement every
year since 1990. We believe our current report continues to conform to the Certificate of
Achievement program requirements, and we are submitting it to GFOA.
In addition, the Government Finance Officers Association of the United States and Canada
(GFOA) presented the Distinguished Budget Presentation award to the City of Eden Prairie for
its Two Year Budget for the fiscal years beginning January 1, 2012 and 2013. In order to receive
this award, a government unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan and a communications device. The
award is valid for a period of two years only. The City of Eden Prairie has received a
Distinguished Budget Presentation award for every budget since 1998.
12
Also,the Government Finance Officers Association of the United States and Canada (GFOA) has
given an Award for Outstanding Achievement in Popular Annual Financial Reporting to the City
of Eden Prairie for its Popular Annual Financial Report for the fiscal year ended December 31,
2011. The Award for Outstanding Achievement in Popular Annual Financial Reporting is a
prestigious national award recognizing conformance with the highest standards for preparation
of state and local government financial reports. In order to receive an Award for Outstanding
Achievement in Popular Annual Financial Reporting, a government unit must publish a Popular
Annual Financial Report, whose contents conform to program standards of creativity,
presentation, understandability, and reader appeal. An Award for Outstanding Achievement in
Popular Annual Financial Reporting is valid for a period of one year only. The City of Eden
Prairie has received the award annually since 1998. We believe our current report continues to
conform to the Popular Annual Financial Reporting requirements, and we are submitting it to
GFOA.
Acknowledgements
We would like to express our appreciation to the employees of the Finance Division for their
contribution to the preparation of this report. We would also like to thank the Mayor and
Council Members for their continued support in planning and conducting the financial
operations of the City in a responsible and progressive manner.
Respectfully submitted,
jr.t,
Rick Getschow Sue Kotchevar
City Manager Chief Financial Officer
13
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2012
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented
City of Eden Prairie
Minnesota
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31,2011
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United Stam MCI Canada to
government units and public employee retirement
systems whale comprehensive annual financial
repot(CAFRs)achieve the highest
standards in government accounting
and financial reporting.
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14
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2012
City of Eden Prairie
Organization Structure
Citizens
Housing&Redevelopment
Boards&Commissions City Council Authority(HRA)*
*Council serves in this capacity
• Arts&Culture Commission
• Board of Appeal and Equalization
• Budget Advisory Commission t
• Conservation Commission City Manager
• Flying Cloud Airport Advisory Commission
• Heritage Preservation Commission City Attorney
• Human Rights&Diversity Commission
• Parks,Recreation&Natural Resources Commission
• Planning Commission
111 Departments
1 I I 1
Administration Community Development Parks&Natural Police Engineering/
Resources Public Works
• Communication • Assessing • Community Center • Investigation • Building Inspections • Engineering
• Facilities • Economic • Parks • Patrol • Emergency • Fleet Management
• Finance Development • Recreation • Support Services Preparedness • Streets
• Human Resources • Housing& • Fire Inspections • Utilities/Water
• IT Community Services • Fire Suppression
• Office of City Manager • Planning
15
City of Eden Prairie, Minnesota
For the Year Ended December 31, 2012
Principal Officials
Elected Officials:
Mayor (Term expiration 12/31/14) Nancy Tyra-Lukens
Council Member (Term expiration 12/31/12) Ron Case
Council Member (Term expiration 12/31/12) Brad Aho
Council Member (Term expiration 12/31/14) Sherry Butcher Wickstrom
Council Member (Term expiration 12/31/14) Kathy Nelson
Appointed Officials:
City Manager Rick Getschow
City Attorney Richard Rosow
Departments:
Chief of Police Rob Reynolds
Community Development Director Janet Jeremiah
Fire Chief George Esbensen
Parks and Recreation Director Jay Lotthammer
Public Works Director Robert Ellis
16
Financial
I(DN-
Expert advice. When you need it.s"
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and Members
of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, each major fund and the aggregate remaining fund information of the City of Eden Prairie,
Minnesota, as of and for the year ended December 31, 2012, and the related Notes to the Financial
Statements, which collectively comprise the City's basic financial statements as listed in the Table of
Contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the City's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances,but not for the purpose of expressing an opinion on the effectiveness of
the City's internal control. Accordingly, we express no such opinion. An audit also includes evaluating
the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements.
Expert advice. When you need it.s"' St.Cloud Twin Cities www.kdv.com
220 Park Avenue S. 3800 American Boulevard W.
Certified Public Accountants P.O.Box 1304 Suite 1000 Toll Free
Wealth Management St.Cloud,Minnesota Bloomington,Minnesota 877.912.7696
Payroll Services 56302 55431
Business Valuations Phone:320.251.7010 Phone:952.563.6800 Technology Help Desk
Technology Services Fax:320.251.1784 Fax:952.563.6801 866.400.6426
18
KLYV
Auditor's Responsibility (Continued)
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major fund
and the aggregate remaining fund information of the City of Eden Prairie, Minnesota, as of
December 31, 2012, and the respective changes in financial position and where applicable, cash flows
thereof and the budgetary comparison for the General Fund for the year then ended in accordance with
accounting principles generally accepted in the United States of America.
Implementation of GASB 63 and GASB 65
As discussed in Note 16 to the financial statements, the City has adopted the provisions of the
Governmental Accounting Standards Board(GASB) Statement No. 63,Financial Reporting of Deferred
Outflows of Resources, Deferred Inflows of Resources and Net Position and GASB No. 65, Items
Previously Reported as Assets and Liabilities.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's
Discussion and Analysis,which follows this report letter, and the information on the City's modified
approach to infrastructure reporting as well as the Schedule of Funding Progress—Other Post
Employment Benefit Plan as listed in the table of contents, be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic or historical
context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted
of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial statements
and other knowledge we obtained during our audit of the basic financial statements. We do not express
an opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City of Eden Prairie's basic financial statements. The Introductory Section,
combining and individual fund financial statements and Statistical Section are presented for purposes of
additional analysis and are not a required part of the basic financial statements.
19
WV
The combining and individual fund financial statements are the responsibility of management and were
derived from and relate directly to the underlying accounting and other records used to prepare the basic
financial statements. Such information has been subjected to the auditing procedures applied in the audit
of the basic financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the basic
financial statements or to the basic financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion,
the combining and individual fund financial statements are fairly stated, in all material respects, in
relation to the basic financial statements as a whole.
The Introductory Section and Statistical Section has not been subjected to the auditing procedures
applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or
provide any assurance on it.
Report on Summarized Comparative Information
We have previously audited the City's 2011 financial statements, and our report, dated May 8, 2012,
expressed unqualified opinions on the respective financial statements of the governmental activities, the
business-type activities, each major fund and the aggregate remaining fund information. In our opinion,
the summarized comparative information presented herein as of and for the year ended December 31,
2011, is consistent, in all material respects, with the audited financial statements from which it has been
derived.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards,we have also issued our report dated May 6, 2013
on our consideration of the City of Eden Prairie's internal control over financial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and
other matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering City of Eden Prairie's
internal control over financial reporting and compliance.
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KERN, DEWENTER, VIERE, LTD.
St. Cloud, Minnesota
May 6, 2013
20
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
As management of the City of Eden Prairie, this section of the City's comprehensive annual financial
report presents a discussion and analysis of the City's financial activities during the fiscal year ended
December 31, 2012. This discussion and analysis should be read in conjunction with the transmittal
letter in the introductory section of this report.
Financial Highlights
The City as a Whole
• The assets of the City exceeded liabilities by $392 million. Of this amount, $68 million (unrestricted
net assets) may be used to meet the City's ongoing obligations to citizens and creditors, $316 million
is invested in capital assets, and $8 million is restricted.
• The City's total net assets increased by $7,778,259 or 2%. The key factor in this increase was the
issuance of crossover bonds in December.
• The City's total long-term liabilities increased by $14,733,156 or 34% in comparison with the prior
year. The key factor in this increase was also due to the issuance of crossover refunding bonds in
December.
Fund Financial Statements
• The City's governmental funds reported combined ending fund balances of$74 million, an increase
of $22,439,888 or 44% in comparison with the prior year. The changes in fund balance can be
contributed to changes to various funds including the following:
• Decrease in fund balance of $59,149 in the General fund due to maintaining the City's fund
balance policy of maintaining adequate working capital for the first six months of next year and
providing for budget stabilization.
• Increase in fund balance of$4,685,252 in the Capital Improvement Maintenance fund, of which
details can be found in the "Other Major Funds" section.
• Decrease in fund balance of$492,390 in the Public Improvement Construction fund due mainly
to the Mitchell Road South of CSAH #1 construction project. This project will be funded
primarily with Assessments and State aid.
• Increase in fund balance of$8,788,718 in the Shady Oak Road North fund due to the collection of
State Aid money and bond proceeds for the project.
• Other governmental funds had an overall increase in fund balance of$9,474,588 due mainly to
the following increases and decreases:
• Decrease in fund balance of$1,269,977 in the HRA Lease Revenue 2002 fund due to planned
use of fund balance to repay debt.
• Increase in fund balance of$4,915,838 in the General Obligation bonds 2005C fund due to
the issuance of G.O. Refunding Crossover Bonds 2012A.
21
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• Increase in fund balance of$2,995,211 in the General Obligation bonds 2006B fund due to
the issuance of G.O. Refunding Crossover Bonds 2012B.
• Increase in fund balance of$307,783 in the Park Improvement fund due to park dedication
fees which will be used for future planned project expenses.
• Decrease in fund balance of $1,557,003 in the CIP Pavement Mgmt fund due to planned
project expenses.
• Increase in fund balance of$766,591 in the Project fund due to planned project expenses.
• Decrease in fund balance of$734,045 in the Parks Referendum fund due to planned project
expenses.
• Increase in fund balance of $264,090 in the Economic Development fund due to planned
project expenses.
• Increase in fund balance of $584,434 in the Transportation fund due to a transfer in from
Shady Oak Road North fund.
• Increase in fund balance of$3,310,022 in the Shady Oak Road South fund due to the issuance
of General Obligation Improvement Bonds 2012C.
• Approximately 69% of the combined fund balances in the governmental funds is unrestricted
and therefore available to meet the City's current and future needs.
Using This Annual Report
This annual report consists of a series of financial statements. The Statement of Net Position and the
Statement of Activities provide information about the activities of the City as a whole and present a
longer-term view of the City's finances. For governmental activities, the fund financial statements tell
how these services were financed in the short term as well as what remains for future spending. Fund
financial statements also report the City's operations in more detail than the government-wide
statements by providing information about the City's most significant funds. The remaining statements
provide financial information about activities for which the City acts solely as a trustee or agent for the
benefit of those outside of the government.
22
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Reporting the City as a Whole
The Statement of Net Position and the Statement of Activities
One of the most important questions asked about the City's finances is "Is the City as a whole better off
or worse off as a result of the year's activities?" The Statement of Net Position and the Statement of
Activities report information about the City as a whole and about its activities in a way that helps answer
this question. These statements include all assets and liabilities using the accrual basis of accounting,
which is similar to the accounting used by most private-sector companies. All of the current year's
revenues and expenses are taken into account regardless of when cash is received or paid.
These two statements report the City's net assets and changes in them. You can think of the City's net
assets - the difference between assets and liabilities - as one way to measure the City's financial health,
or financial position. Over time, increases or decreases in the City's net assets are one indicator of
whether its financial health is improving or deteriorating. You will need to consider other nonfinancial
factors, however, such as changes in the City's property tax base and the condition of the City's roads, to
assess the overall health of the City.
In the Statement of Net Position and the Statement of Activities, we divide the City into two kinds of
activities:
• Governmental Activities - Most of the City's basic services are reported here, including general
government, public safety, public works, and parks and recreation. Property taxes, charges for
services, and capital grants and contributions finance most of these activities.
• Business-type Activities - The City charges a fee to customers to help it cover all or most of the cost
of certain services it provides. The City's utility system (Water, Sewer and Storm Drainage Fund)
and liquor operations are reported here.
Reporting the City's Most Significant Funds
Fund Financial Statements
The fund financial statements provide detailed information about the most significant funds - not the
City as a whole. Some funds are required to be established by State law and by bond covenants.
However, the City Council establishes many other funds to help it control and manage money for
particular purposes or to show that it is meeting legal responsibilities for using certain grants and other
money. The City's two kinds of funds - governmental and proprietary - use different accounting
approaches.
23
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• Governmental funds - Most of the City's basic services are reported in governmental funds, which
focus on how money flows into and out of those funds and the balances left at year-end that are
available for spending. These funds are reported using an accounting method called modified
accrual accounting, which measures cash and all other financial assets that can readily be converted
to cash. The governmental fund statements provide a detailed short-term view of the City's general
government operations and the basic services it provides. Governmental fund information helps to
determine whether there are more or fewer financial resources that can be spent in the near future to
finance the City's programs. We describe the relationship between governmental activities (reported
in the Statement of Net Position and the Statement of Activities) and governmental funds in a
reconciliation provided after the fund financial statements.
• Proprietary funds - When the City charges customers for the services it provides - these services are
generally reported in proprietary funds. Proprietary funds are reported in the same way that all
activities are reported in the Statement of Net Position and the Statement of Activities.
The City of Eden Prairie maintains two different types of proprietary funds.
• Enterprise funds are the same as the business-type activities reported in the government-wide
statements but provide more detail and additional information, such as cash flows.
• Internal service funds are an accounting device used to accumulate and allocate costs internally
among the City's various functions. The City uses internal service funds to account for activities
pertaining to employee benefits, workers compensation, personal time off accruals, property
insurance,facilities,fleet services,and information technology.
The City as Trustee
Reporting the City's Fiduciary Responsibilities
All of the City's fiduciary activities are reported in separate Statement of Fiduciary Net Position. The
City is fiduciary for resources collected and owed to others including developers and governmental
agencies. We exclude these activities from the City's other financial statements because the City cannot
use these assets to finance operations. The City is responsible for ensuring that the assets reported in
these funds are used for their intended purposes. The accounting used for fiduciary funds is much like
that used for proprietary funds.
24
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
The City as a Whole
The City's combined net assets increased from $384 million to $392 million and maintained its financial
position. By far the largest portion of the City of Eden Prairie's net assets, $316 million (approximately
81%) reflects its investment in capital assets (e.g. land, buildings, machinery, and equipment) less any
related debt used to acquire those assets that is still outstanding. The City of Eden Prairie uses these
capital assets to provide services to citizens; consequently, these assets are not available for future
spending. Although the City's investment in its capital assets is reported net of related debt, it should be
noted that the resources needed to repay this debt must be provided from other sources, since the capital
assets themselves cannot be used to liquidate these liabilities.
An additional portion of the City's net assets $7 million (approximately 2%), represents resources that
are subject to external restrictions on how they may be used. The remaining balance of unrestricted net
assets, $68 million (approximately 17%), may be used to meet the City's ongoing obligations to citizens
and creditors.
At the end of the current fiscal year, the City is able to report positive balances in all of the categories of
net assets reported for the government as a whole.
The following schedule provides a summary of the City's net assets for the year ended December 31,
2012 (in thousands):
Governmental Activities Business-Type activities Total
2012 2011 2012 2011 2012 2011
Current and Other $ 93,282 $ 70,599 $ 14,159 $ 11,115 $ 107,441 $ 81,714
Capital Assets 211.352 208.381 137.971 142.669 349.323 351.050
Total Assets 304,634 278,980 152,130 153,784 456,764 432,764
Long-Term Liabilities 54,346 39,216 4,216 4,613 58,562 43,829
Other Liabilities 5.044 3.707 1.415 1,321 6.459 5.028
Total Liabilities 59,390 42,923 5,631 5,934 65.021 48,857
Deferred Inflows 57 - - - 57 -
Invested in Capital 182.116 178,022 134,141 138,398 316.257 316,420
Restricted 7,325 9,191 - - 7,325 9,191
Unrestricted 55.746 48,844 12.358 9.453 68.104 58.297
Total Net Position $ 245,187 $ 236,057 $ 146,499 $ 147,851 $ 391,686 $ 383,908
Key elements of these changes are shown on the following page.
25
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities Business-Type Total
2012 2011 2012 2011 2012 2011
Revenues:
Program Revenues
Charges for Services $ 11,917 $ 8,881 $ 29,283 $ 25,449 $ 41,200 $ 34,330
Operating Grants and
Contributions 1,567 1,435 - - 1,567 1,435
Capital Grants and
Contributions 7,127 4,470 53 415 7,180 4,885
General Revenues
Property Taxes 32,144 31,310 - - 32,144 31,310
Tax Increment 3,353 3,139 - - 3,353 3,139
Grants and Contributions 837 752 - 4 837 756
Investment Income 187 260 36 35 223 295
Gain on sale of Capital Assets 34 122 - - 34 122
Total Revenues 57,166 50,369 29,372 25,903 86,538 76,272
Expenses:
General Government - 9,264 - - - 9,264
Administration 4,008 - - - 4,008 -
Community Development 6,251 - - - 6,251 -
Public Safety - 17,538 - - - 17,538
Police 12,414 - - - 12,414 -
Fire 5,647 - - - 5,647 -
Public Works 8,226 7,666 - - 8,226 7,666
Parks and Recreation 10,815 9,617 - - 10,815 9,617
Interest on Long Term Debt 1,845 1,209 - - 1,845 1,209
Water - - 9,571 8,162 9,571 8,162
Sewer - - 6,685 6,671 6,685 6,671
Storm - - 2,051 1,915 2,051 1,915
Liquor - - 11,247 10,782 11,247 10,782
Total Expenses 49,206 45,294 29,554 27,530 78,760 72,824
Changes in Net Position
Before Transfers 7,960 5,075 (182) (1,627) 7,778 3,448
Internal Transfers 1,170 1,270 (1,170) (1,270) - -
Change in Net Assets 9,130 6,345 (1,352) (2,897)r 7,778 3,448
Net Position, January 1 236,057 229,712 147,851 143,532 383,908 ' 373,244
Prior Period Adjustment - - - 7,216 - 7,216
Net Position, December 31 $ 245,187 $ 236,057 $ 146,499 $ 147,851 $ 391,686 $ 383,908
26
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Governmental Activities
Revenue by Source
Charges for
Other Services 21
2%
Property Taxes and Grants and
Tax Increment 62% Contributions 15%
• For the year, property taxes totaled $32,144,443 which is an increase of $834,303 or 3% from
2011. About $500,000 of the increase is related to the market value homestead credit. The City
was able to add this to the general fund since there is no longer the risk of not receiving the
funds. The State Legislature changed the program from a tax credit on tax dollars paid to tax
exclusion on tax capacity.
• Charges for services increased by$3,035,681 or 34% from 2011. This was due mainly to increased
building permits and fees and increased revenue at the community center for memberships and
facilities rentals.
• Operating grants and contributions increased by$131,944 or 9% from 2011. This was mainly due
to the Community Development Block Grant.
• Capital grants and contributions increased by $2,657,326 or 59% from 2011. This was due
mainly to the DEED grant, and state street aid received for the Shady Oak Road North
construction project.
27
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Expenses by Program
Parks & Other Administration
recreation 4% 8% Community
22% Development
__-- — 13%
Public works Police 25%
170 o Fire 11%
Expenses and Program Revenues -Governmental Activities
(in Thousands)
14,000
12,000
10,000
8,000
6,000
4,000
2,000
FG ri00 m Nay oev P°\`Ge `Pub\�G�°c.d Ce°Cea�\O�9k
Pa.C\c eCm debt
U
s
��ee °r\O
•expenses ■program revenue
28
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Business-type Activities
For the business-type activities, charges for services accounts for 99% of revenues. The Sewer Fund and
Storm Drainage Fund had a negative change to net position of$1,027,271, and $584,264 respectively. In
2010 the City had a comprehensive utility rate study completed and in 2011,the City implemented a new
utility rate structure. The new rate structure and future rate changes should eliminate future deficits.
Expenses and Program Revenues - Business-type Activities
(in Thousands)
$14,000 -
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000 -
$0
Water Sewer Storm Liquor
■Expenses ■Program revenue
29
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
The City's Funds
The General fund is the chief operating fund of the City of Eden Prairie. The General fund had positive
financial performance and the fund balance decreased by $59,149. The table below reflects the changes
to the City's General fund balance.
2012 2011 Difference
Fund Balance:
Nonspendable $ 52, 190 $ 18,266 $ 33,924
Unassigned
Budget Stabilization 5,893,437 5,751,776 141,661
Working Capital 15,104,613 15,252,553 (147,940)
Unassigned 71,000 157,794 (86,794)
Total Fund Balance $ 21,121,240 $ 21,180,389 $ (59,149)
Nonspendable Balances
The amounts classified as nonspenable consist of amounts that are not in spendable form, such as
prepaid assets.
Unassigned Balances
The unassigned fund balance consists of the budget stabilization balance and the working capital
balance.
Budget Stabilization
In compliance with City policy, $3,928,959 or 10% of the 2013 budget was maintained for budget
stabilization to be used for emergencies and maintenance of the City's Aaa bond rating. Also, $1,964,478
or 5% of the 2013 budget was maintained for budget balancing to be used for short term volatility in the
City's finances.
Working Capital
In compliance with City policy, 50% of the next year's tax levy or $14,714,163 is maintained for working
capital. This amount represents the amount needed to fund operations for the first six months of the
year. The City receives a tax settlement in December that funds operations until the next settlement in
June of the next year. An additional$390,450 was assigned to cover the planned 2013 budget deficit.
30
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Other Major Funds
The General Obligation Improvement Revolving 2005B fund increased by$42,869 in 2012.
The Capital Improvement Maintenance fund increased by $4,685,252 in 2012. Revenue of$1,807,857
was collected which includes the tax levy, special assessments, building rental income, contributions,
property insurance and workers comp dividends and investment income. The costs for the year
pertained to the Round Lake Play Area renovation, various park maintenance projects, salt storage
facility and police/fire enhancements. During the year, $1,800,000 was transferred in from the CIP
Pavement Management fund due to the Pavement Management fund now receiving franchise revenue.
The fund also received $3,383,719 from the General fund due to positive operating results. The final use
of these funds will be considered when the 2014 budget is completed.
The Public Improvement Construction fund decreased by $492,390 in 2012. Special Assessments of
$349,523 was collected. The costs for the year pertain to the Mitchell Road and Valley View Road
projects. As of December 31, 2012, the fund had a negative fund balance of$3,457,519. The deficit will
be reduced with the collection of special assessments and state aid.
The Shady Oak Road North fund increased by $8,788,718 in 2012. In December the City issued
$10,250,000 of General Obligation Improvement Bonds. This fund also received $4,903,514 of State Aid.
$4,150,000 of State Aid was transferred out to the Transportation fund and Shady Oak South fund. The
Shady Oak Road North project will reconstruct Shady Oak Road from Rowland Road through the
Highway 62 interchange. This project should substantially be completed in 2013.
The City's proprietary funds provide the same type of information found in the government-wide
financial statements,but in more detail.
Water revenue through December 31, 2012 totaled $8,610,954 which is an increase of$1,435,756 or 20%
from 2011 due to the following:
• Sales increased by approximately$187,000 due to increased tier rates, $193,000 due to the
increase in the fixed charge, and$1,100,000 due to the increase in water use.
• Access charges increased by $724,480 due mainly to the United Health development and
CH Robinson.
Sewer revenue through December 31, 2012 totaled $5,090,600 which is an increase of$451,899 or 10%
from 2011 due to the following:
• Sales increased by approximately $245,000 due to the rate increase and $193,000 due to
the increase in the fixed charge. Rates were increased from $2.35 to $2.50 while
consumption remained consistent from 2011.
31
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
• Access charges increased by $230,370 due mainly to the United Health development and
CH Robinson.
Storm Drainage revenue through December 31, 2012 totaled $1,259,324 which is an increase of$217,192
or 21% from 2011. The increase is due to the rate increase.
The liquor operations had a successful year and the operations transferred $1,063,557 to the Capital
Improvement Maintenance Fund. Sales totaled$12,101,470 which is an increase of$554,445 or 5% over
2011. Gross margins are at 25.5%which compare favorably to last year.
Budgetary Highlights
The General fund had positive operating results. Total revenues equaled $41,061,795 or 110% of the
amount budgeted. The positive performance is due to conservative budgeting including a 2% allowance
for uncollectible taxes, positive development revenue, revenues collected from the Community Center
and delinquent payments received on revenue bond fees. Other items had positive and negative
variances. Total expenditures equaled $38,085,073 or 99% of the budget. All departments except Fire
and Parks and Recreation have spent less than 100% of the amounts budgeted. Parks and Recreation has
spent 102% of their budget but they have collected 109% of the amount budget for revenue.
Capital Assets and Debt Administration
Capital Assets
At the end of 2012,the city had$349 million invested in capital assets. Major capital assets added during
the current fiscal year by fund include the following:
Significant Projects Amount
5010 Park Improvement
Round Lake Skate Park $ 285,732
5046/5140 Improvement Projects
Mitchell Road (S of CSAH #1) 631,132
5060 Capital Maintenance & Investment
Round Lake Play Area Renovation 1,560,933
Strengthening of Salt Storage Facility 165,710
5080 CIP Trails
Bearpath/Riley Lake Trail 334,545
7050-Water Capital
Chemical Feed Systems Controls 660,878
Watermain Replacement PCD 208,247
8450 Facilities Capital Internal Service Fund
Replace Rink 2 Roof 437,653
32
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Capital Assets (net of depreciation, in thousands)
Governmental Activities Business-type Activities Total
2012 2011 2012 2011 2012 2011
Land & Land Improv. $ 32,434 $ 32,241 $ 746 $ 751 $ 33,180 $ 32,992
Infrastructure 120,196 117,280 - - 120,196 117,280
Work in Progress 12,731 13,018 1,743 1,790 14,474 14,808
Distribution System - - 99,355 102,592 99,355 102,592
Buildings 37,565 38,365 32,474 33,810 70,039 72,175
Leasehold Improvements 34 40 659 612 693 652
Machinery& Equipment 925 1,188 2,670 2,931 3,595 4,119
Autos 3,785 3,748 277 115 4,062 3,863
Other Assets 3,682 2,501 47 68 3,729 2,569
Total $ 211,352 $ 208,381 $ 137,971 $ 142,669 $ 349,323 $ 351,050
The City has chosen to maintain infrastructure using the modified approach. This means the City does
not depreciate the cost of infrastructure but maintains the system at a "good condition" level or higher.
Additional information on the modified approach can be found in Note 1 of this report and additional
information on the City's capital assets can be found in Note 4 of this report.
The City's policy is to achieve an average rating of good (55-69) for all streets and trails. In the summer
of 2010, the City conducted a physical condition assessment. This assessment will be performed every
three years. As of December 31, 2010, the City's infrastructure system was rated at a Pavement
Condition Index (PCI) of 81.1%, which is higher than the City's policy level. The City's infrastructure
are constantly deteriorating resulting from the following factors: (1) traffic using the system; (2) the
sun's ultra-violet rays drying out and breaking down the top layer of pavement; (3) utility
company/private development trenching operations; (4) water damage from natural precipitation; and
(5) frost heave. The City is continuously taking actions to prolong the life of the system through short-
term maintenance activities such as pothole patching, crack sealing, seal coating, and overlaying. The
City expended $2,172,757 on infrastructure maintenance for the year ending December 31, 2012. These
expenditures delayed deterioration; however, the overall condition of the system was not improved
through these maintenance expenditures. The City has estimated that the amount of annual
expenditures required maintaining the City's infrastructure at the average PCI rating of good is
approximately$1,661,000.
33
City of Eden Prairie, Minnesota
Management's Discussion and Analysis
Debt
At year-end, the City had approximately $59 million in bonds and other long-term liabilities
outstanding versus $43 million last year. During the year,the City issued the following debt:
• $5,110,000 G.O. Refunding Bonds 2012A to refund the G.O. Bonds 2005C
• $3,170,000 G.O. Refunding Bonds 2012B to refund the G.O. Bonds 2006B
• $10,250,000 G.O. Improvement Bonds 2012C for the Shady Oak Road North project
Refer to Note 10 in the Notes to Financial Statements for a detailed schedule showing the City's long-
term debt activity.
Economic Factors and Next Year's Budgets
The City's elected officials consider many factors when adopting the budget and determining fees for
service and fees that will be charged for the business-type activities. These factors include service levels,
the tax impact on the median value home, commercial/industrial and household growth, and inflation.
Currently, the 2013 general fund budgeted appropriations are $39,289,585 which is an increase of
$944,411 or 3% from the 2012 budget. Budgeted revenues less expenditures total ($390,451). The City
plans to use fund balance for the difference. The City will soon start reviewing the plans for the 2014
budget and work on a plan to more closely balance the budget.
Contacting the City's Financial Management
This financial report is designed to provide a general overview of the City's finances for those interested
in the government's finances. If you have questions about this report or need additional financial
information, contact the Finance Division at City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN
55344.
34
Government - wide
Financial Statements
City of Eden Prairie,Minnesota
Statement of Net Position
December 31,2012
Primary Government
Governmental Business-type
Activities Activities Total
ASSETS
Cash and Cash Equivalents $ 68,949,345 $ 8,817,401 $ 77,766,746
Receivables
Accounts 969,948 2,766,283 3,736,231
Interest 96,850 10,075 106,925
Due From Other Governments 103,460 - 103,460
Unremitted Taxes 129,280 - 129,280
Delinquent Taxes 173,224 - 173,224
Unremitted Special Assessments 33,000 9,685 42,685
Delinquent Special Assessments 13,247 323,670 336,917
Special Assessments 6,894,262 443,538 7,337,800
Unavailable Special Assessments 507,238 296,367 803,605
Inventories 126,553 1,165,354 1,291,907
Prepaid Items 232,707 326,695 559,402
Land Held for Resale 537,000 - 537,000
Restricted Cash and Cash Equivalents 14,515,711 - 14,515,711
Capital Assets
Nondepreciable
Land 22,006,728 656,356 22,663,084
Infrastructure 120,196,112 - 120,196,112
Work in Progress 12,730,556 1,743,400 14,473,956
Depreciable Buildings, Property and Equipment, Net 56,418,968 135,571,076 191,990,044
Total Assets 304,634,189 152,129,900 456,764,089
LIABILITIES
Accounts and Contracts Payable 2,707,342 1,119,229 3,826,571
Salaries Payable 805,061 142,117 947,178
Interest Payable 583,755 8,691 592,446
Due to Other Governments 367,917 141,887 509,804
Unearned Revenue 579,844 3,318 583,162
Net OPEB
Due in More Than One Year 847,880 141,017 988,897
Bonds Payable
Due Within One Year 4,870,000 430,000 5,300,000
Due in More Than One Year 46,566,770 3,399,969 49,966,739
Capital lease payable
Due Within One Year 42,019 - 42,019
Due in More Than One Year 132,700 - 132,700
Compensated Absences
Due Within One Year 962,227 124,867 1,087,094
Due in More Than One Year 924,493 119,968 1,044,461
Total Liabilities 59,390,008 5,631,063 65,021,071
DEFERRED INFLOWS OF RESOURCES
Refunding of Debt 57,182 - 57,182
Total Deferred Inflows of Resources 57,182 - 57,182
NET POSITION
Net Investment in Capital Assets 182,115,707 134,140,863 316,256,570
Restricted for Perpetual Care, Nonexpendable 135,179 - 135,179
Restricted for Debt Service 7,189,520 - 7,189,520
Unrestricted 55,746,593 12,357,974 68,104,567
Total Net Position $ 245,186,999 $ 146,498,837 $ 391,685,836
The notes to financial statements are an integral part of this statement
36
City of Eden Prairie, Minnesota
Statement of Activities
For the Year Ended December 31, 2012
Program Revenue
Operating Capital
Charges for Grants and Grants and
Expenses Services Contributions Contributions
FUNCTIONS/PROGRAMS
Primary Government
Governmental Activities
Administration $ 4,008,338 $ 1,695,035 $ - $ -
Community Development 6,251,288 154,858 624,373 500,000
Police 12,413,470 1,338,079 518,048 81,917
Fire 5,646,926 3,450,431 328,245 -
Public Works 8,226,283 518,365 68,865 6,447,053
Parks and Recreation 10,815,390 4,759,919 27,734 98,056
Interest on Long Term Debt 1,844,799 - - -
Total Governmental Activities 49,206,494 11,916,687 1,567,265 7,127,026
Business-Type Activities
Water 9,570,579 9,920,853 - 9,639
Sewer 6,685,442 5,654,186 - -
Storm 2,051,178 1,327,159 - 43,765
Liquor 11,246,624 12,381,069 - -
Total Business-Type Activities 29,553,823 29,283,267 - 53,404
Total Primary Government $ 78,760,317 $ 41,199,954 $ 1,567,265 $ 7,180,430
General Revenues
Taxes
Property Taxes, Levied for General Purposes
Property Taxes, Levied for Debt Service
Tax Increment
Gain on Sale of Capital Asset
Grants and Contributions Not Restricted to Specific Programs
Investment Income
Transfers
Total General Revenues and Transfers
Change in Net Position
Net Position - Beginning
Net Position - Ending
The notes to financial statements are an integral part of this statement
37
Net (Expense) Revenue
and Changes in Net Position
Governmental Business-type
Activities Activities Total
$ (2,313,303) $ - $ (2,313,303)
(4,972,057) - (4,972,057)
(10,475,426) - (10,475,426)
(1,868,250) - (1,868,250)
(1,192,000) - (1,192,000)
(5,929,681) - (5,929,681)
(1,844,799) - (1,844,799)
(28,595,516) - (28,595,516)
- 359,913 359,913
- (1,031,256) (1,031,256)
- (680,254) (680,254)
- 1,134,445 1,134,445
(217,152) (217,152)
(28,595,516) (217,152) (28,812,668)
29,135,482 - 29,135,482
3,008,961 - 3,008,961
3,353,556 - 3,353,556
33,848 - 33,848
836,646 - 836,646
186,676 35,758 222,434
1,170,364 (1,170,364) -
37,725,533 (1,134,606) 36,590,927
9,130,017 (1,351,758) 7,778,259
236,056,982 147,850,595 383,907,577
$ 245,186,999 $ 146,498,837 $ 391,685,836
The notes to financial statements are an integral part of this statement
38
Fund Financial
Statements
CITY OF EDEN PRAIRIE, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31,2012 Page 1 of 2
Debt Service Capital Projects
General
Obligation
Improv. Capital
Revolving Improvement
General 2005E Maintenance
ASSETS
Cash and Investments $ 21,921,477 $ 411,361 $ 9,768,346
Receivables
Accounts 445,719 - 13,551
Interest 25,073 838 13,237
Due From Other Governments 63,371 - -
Unremitted Taxes 116,016 - 787
Delinquent Taxes 172,682 - 542
Unremitted Special Assessments - - 190
Delinquent Special Assessments 999 - 3,734
Deferred Special Assessments - 1,772,908 25,385
Special Deferred Special Assessments - - 123,155
Due From Other Funds - - 3,407,273
Prepaid Items 52,190 - -
Land Held for Resale - - -
Cash and Investments With Escrow Agent - 1,686,830 _ -
Total Assets $ 22,797,527 $ 3,871,937 $ 13,356,200
LIABILITIES
Accounts and Contracts Payable $ 590,949 $ - $ 129,391
Salaries Payable 724,599 - -
Interest Payable - - -
Due to Other Governments 71,823 - -
Due to Other Funds - - -
Unearned Revenue 115,235 - 80,072
Total Liabilities 1,502,606 - 209,463
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes 172,682 - 542
Unavailable Revenue-Special Assessments 999 1,772,908 152,274
Total Deferred Inflows of Resources 173,681 1,772,908 152,816
FUND BALANCES
Nonspendable 52,190 - -
Restricted - 2,099,029 -
Assigned - - 12,993,921
Unassigned 21,069,050 - -
Total Fund Balance 21,121,240 2,099,029 12,993,921
Total Liabilities, Deferred Inflows of
Resources,and Fund Balance $ 22,797,527 $ 3,871,937 $ 13,356,200
The notes to financial statements are an integral part of this statement
40
CITY OF EDEN PRAIRIE, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31,2012 Page 2 of 2
Capital Projects
Public Shady Oak Other Total
Improvement Road Governmental Governmental
Construction North Funds Funds
ASSETS
Cash and Investments $ - $ 9,677,048 $ 19,168,898 $ 60,947,130
Receivables
Accounts - - 487,699 946,969
Interest - - 46,910 86,058
Due From Other Governments - - 38,839 102,210
Unremitted Taxes - - 12,477 129,280
Delinquent Taxes - - - 173,224
Unremitted Special Assessments 32,544 - 266 33,000
Delinquent Special Assessments 8,503 - 11 13,247
Deferred Special Assessments 1,264,037 - 3,831,932 6,894,262
Special Deferred Special Assessments 263,322 - 120,761 507,238
Due From Other Funds - - 1,085,312 4,492,585
Prepaid Items - - 530 52,720
Land Held for Resale - - 537,000 537,000
Cash and Investments With Escrow Agent - - 12,828,881 14,515,711
Total Assets $ 1,568,406 $ 9,677,048 $ 38,159,516 $ 89,430,634
LIABILITIES
Accounts and Contracts Payable $ 78,297 $ 1,046,302 $ 222,088 $ 2,067,027
Salaries Payable - - 8,740 733,339
Interest Payable 4,493 1,156 1,166 6,815
Due to Other Governments - 148 9,748 81,719
Due to Other Funds 3,407,273 - 1,085,312 4,492,585
Unearned Revenue - - 308,243 503,550
Total Liabilities 3,490,063 1,047,606 1,635,297 7,885,035
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - 173,224
Unavailable Revenue-Special Assessments 1,535,862 - 3,952,704 7,414,747
Total Deferred Inflows of Resources 1,535,862 - 3,952,704 7,587,971
FUND BALANCES
Nonspendable - - 537,530 589,720
Restricted - - 20,182,060 22,281,089
Assigned - 8,629,442 12,702,687 34,326,050
Unassigned (3,457,519) - (850,762) 16,760,769
Total Fund Balance (3,457,519) 8,629,442 32,571,515 73,957,628
Total Liabilities, Deferred Inflows of
Resources,and Fund Balance $ 1,568,406 $ 9,677,048 $ 38,159,516 $ 89,430,634
The notes to financial statements are an integral part of this statement
41
City of Eden Prairie, Minnesota
Governmental Funds
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position
December 31, 2012
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Total Fund Balance - Governmental Funds $ 73,957,628
1. Capital assets used in Governmental Activities are not financial resources and
therefore are not reported as assets in governmental funds.
Cost of Capital Assets 237,841,272
Less Accumulated Depreciation (28,777,092)
2. Long term liabilities, including bonds payable, are not due and payable in the
current period and therefore are not reported as liabilities in the funds.
Long-term liabilities at year end consist of:
Bond Principal Payable (51,493,952)
Capital lease (174,719)
3. Taxes and special assessment receivable will be collected in future years, but are
not available soon enough to pay for the current period's expenditures and therefore are 7,587,971
4. Governmental funds do not report a liability for accrued interest on long-term debt (576,940)
until due and payable.
5. Internal Service Funds are used by management to charge the costs of employee
benefits to individual funds. The assets and liabilities of the Internal Service Fund
are included in Governmental Activities in the Statement of Net Position. 6,822,831
Net Position - Governmental Activities $ 245,186,999
The notes to financial statements are an integral part of this statement
42
City of Eden Prairie, Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2012 Page 1 of 2
Debt Service Capital Projects
General
Obligation
Improv. Capital
Revolving Improvement
General 2005E Maintenance
REVENUES
General Property Taxes $ 28,927,115 $ - $ 92,689
Special Assessments - 238,532 556,960
Penalties and Interest 51,858 - -
Licenses and Permits 5,127,177 - -
Intergovernmental Revenue 1,104,257 - -
Charges for Services 4,394,544 - -
Fines and Forfeits 600,076 - -
Investment Income 60,142 1,495 41,172
Interest on Escrow Fund - 3,525 -
Rental - - 770,146
Other 796,626 - 346,890
Total Revenues 41,061,795 243,552 1,807,857
EXPENDITURES
Current
Administration 3,634,743 - -
Community Development 2,054,986 - -
Police 12,287,340 - -
Fire 5,190,539 - -
Public Works 5,293,287 - -
Parks and Recreation 9,577,634 - -
Interest on Interfund Borrowing - - -
Capital Outlay
Administration - - 10,202
Police - - 23,407
Public Works - - 165,710
Parks and Recreation - - 1,882,834
Debt Service
Principal 45,603 115,000 -
Interest 941 80,098 -
Bond Issuance Cost - 4,610 -
Fiscal Agent Fees - 975 -
Total Expenditures 38,085,073 200,683 2,082,153
Excess of Revenues Over(Under)Expenditures 2,976,722 42,869 (274,296)
OTHER FINANCING SOURCES(USES)
Issuance of Debt 220,322 - -
Issuance of Refunding Bonds - - -
Premium - - -
Sale of Capital Assets - - -
Transfers In 283,108 - 6,929,548
Transfers Out (3,539,301) - (1,970,000)
Total Other Financing Sources(Uses) (3,035,871) - 4,959,548
Net Change in Fund Balances (59,149) 42,869 4,685,252
Fund Balance(Deficit)-Beginning 21,180,389 2,056,160 8,308,669
Fund Balance(Deficit)-Ending $ 21,121,240 $ 2,099,029 $ 12,993,921
The notes to financial statements are an integral part of this statement
43
City of Eden Prairie, Minnesota
Statement of Revenues,Expenditures
and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31,2012 Page 2 of 2
Capital Projects
Public Shady Oak Other Total
Improvement Road Governmental Governmental
Construction North Funds Funds
REVENUES
General Property Taxes $ - $ - $ 6,561,340 $ 35,581,144
Special Assessments 349,523 - 740,197 1,885,212
Penalties and Interest - - - 51,858
Licenses and Permits - - 504,352 5,631,529
Intergovernmental Revenue - 4,903,514 1,360,787 7,368,558
Charges for Services - - - 4,394,544
Fines and Forfeits - - 3,050 603,126
Investment Income - - 59,809 162,618
Interest on Escrow Fund - - 29,514 33,039
Rental - - 66,500 836,646
Other - - 488,963 1,632,479
Total Revenues 349,523 4,903,514 9,814,512 58,180,753
EXPENDITURES
Current
Administration - - - 3,634,743
Community Development - 4,173,460 6,228,446
Police - 74,839 12,362,179
Fire - - - 5,190,539
Public Works - - 155,506 5,448,793
Parks and Recreation - - 13,984 9,591,618
Interest on Interfund Borrowing 9,967 6,654 13,020 29,641
Capital Outlay
Administration - - - 10,202
Police - 14,581 37,988
Public Works 832,158 2,359,626 2,852,129 6,209,623
Parks and Recreation - - 418,096 2,300,930
Debt Service
Principal - - 4,255,000 4,415,603
Interest - - 1,113,078 1,194,117
Bond Issuance Cost 73,375 163,099 241,084
Fiscal Agent Fees - - 7,612 8,587
Total Expenditures 842,125 2,439,655 13,254,404 56,904,093
Excess of Revenues Over(Under)Expenditures (492,602) 2,463,859 (3,439,892) 1,276,660
OTHER FINANCING SOURCES(USES)
Issuance of Debt - 10,250,000 - 10,470,322
Issuance of Refunding Bonds - - 8,280,000 8,280,000
Premium - 224,859 380,890 605,749
Sale of Capital Assets - - 450,000 450,000
Transfers In 3,210 - 6,609,580 13,825,446
Transfers Out (2,998) (4,150,000) (2,805,990) (12,468,289)
Total Other Financing Sources(Uses) 212 6,324,859 12,914,480 21,163,228
Net Change in Fund Balances (492,390) 8,788,718 9,474,588 22,439,888
Fund Balance(Deficit)-Beginning (2,965,129) (159,276) 23,096,927 51,517,740
Fund Balance(Deficit)-Ending $ (3,457,519) $ 8,629,442 $ 32,571,515 $ 73,957,628
The notes to financial statements are an integral part of this statement
44
City of Eden Prairie, Minnesota
Reconciliation of the Statement of Revenues and Expenditures, and Changes in Fund
Balances of Governmental Funds to the Statement of Activities
For the Year Ended December 31,2012
Total net change in fund balances-governmental funds $ 22,439,888
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because:
1. Capital outlays are reported in Governmental Funds as expenditures. However, in the Statement of
Activities, the cost of those assets is allocated over the estimated useful life's as depreciation expense.
Capital Outlays 6,043,314
Depreciation Expense (3,191,039)
The net effect of the disposal of capital assets
Contributed to Enterprise funds (188,193)
Disposals (2,687,926)
Depreciation on Disposals 2,106,887
2. Principal payments of long-term debt consumes the current financial resources of Governmental
Funds, However they have no effect on Net Position. 4,415,603
3. Interest on long-term debt in the statement of activities differs from the amount reported in the
Governmental Funds because interest is recognized as an expenditure in the funds when it is due
thus requires use of current financial resources. In the Statement of Activities, however interest
expense is recognized as the interest accrues, regardless of when it is due. (502,085)
4. The issuance of long-term debt provides current financial resources to Governmental Funds and has
no effect on Net Position. These amounts are reported in the Governmental Funds as a source of
financing. These amounts are not shown as revenue in the Statement of Activities, but rather
constitute long-term liabilities in the Statement of Net Position. (18,750,322)
5. Governmental Funds report debt issuance premiums, discounts and issuance costs as another
financing source or use at the time of issuance. Premiums and discounts are reported as an
unamortized asset or liability in the Government-wide financial statements.
Premiums (605,749)
Amortization of Premiums/Discounts 25,893
6. Deferred gain or loss on refunded bonds are amortized on the Statement of Activities, whereas
Governmental Funds do not recognize these costs.
Amortization of Deferred Gain 75,181
7. Taxes and special assessments receivable will be collected in future years, but are not available soon
enough to pay for the current period's expenditures, and therefore are deferred in the funds. (1,040,256)
8. Internal Service Funds are used by management to charge the costs of employee benefits to individual
funds.The net revenue of these activities is reported in Governmental Activities. 988,821
Change in Net Position -Governmental Activities $ 9,130,017
The notes to financial statements are an integral part of this statement
45
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changes in Fund Balance-Budget and Actual
For the Year Ended December 31,2012
With Comparative Actual Amounts For the Year Ended December 31,2011
2012 2011
Budget Budget Variance
Original Final Actual Over/(Under) Actual
REVENUES
Taxes and Special Assessments
General Property Taxes $ 28,726,271 $ 28,726,271 $ 28,927,115 $ 200,844 $ 27,721,271
Penalty and Interest 50,000 50,000 51,858 1,858 42,470
Total Taxes and Special Assessments 28,776,271 28,776,271 28,978,973 202,702 27,763,741
Licenses and Permits
Liquor,Beer and Wine Licenses 321,000 321,000 304,229 (16,771) 304,896
Business Licenses 28,575 28,575 36,127 7,552 18,840
Dog Registration Licenses 19,900 19,900 20,265 365 18,189
Building Permits and Fees 1,398,400 1,398,400 3,786,592 2,388,192 2,094,901
Cable TV 754,000 754,000 812,372 58,372 775,525
Other Permits 152,250 152,250 167,592 15,342 150,942
Total Licenses and Permits 2,674,125 2,674,125 5,127,177 2,453,052 3,363,293
Intergovernmental Revenue
Police Pension Aid 431,000 431,000 415,320 (15,680) 435,160
Fire Relief Association Aid 300,000 300,000 291,468 (8,532) 286,728
State Street Aid 70,620 70,620 68,865 (1,755) 68,865
Police Training 20,000 20,000 21,254 1,254 24,238
Grants - - 140,668 140,668 164,072
PERA Aid 52,384 52,384 52,384 - 52,384
School Liaison 114,298 114,298 114,298 - 111,950
Total Intergovernmental Revenue 988,302 988,302 1,104,257 115,955 1,143,397
Charges for Services
Public Safety 117,600 117,600 83,890 (33,710) 95,023
Recreation
Community Center 2,924,403 2,924,403 3,309,449 385,046 3,113,551
Organized Athletics 321,645 321,645 291,421 (30,224) 313,416
Youth Programs 289,250 289,250 284,843 (4,407) 293,814
Oak Point Pool 99,073 99,073 113,978 14,905 98,987
Outdoor Center 89,300 89,300 55,271 (34,029) 50,358
Park Facilities 72,450 72,450 86,560 14,110 78,735
Arts Center 60,100 60,100 66,041 5,941 66,285
Senior Center 55,000 55,000 56,010 1,010 51,016
Arts 25,100 25,100 21,808 (3,292) 18,577
Special Events 16,500 16,500 1,641 (14,859) 10,462
Therapeutic Recreation 7,500 7,500 23,632 16,132 12,510
Total Recreation 3,960,321 3,960,321 4,310,654 350,333 4,107,711
Total Charges for Services 4,077,921 4,077,921 4,394,544 316,623 4,202,734
Fines and Forfeits 455,000 455,000 600,076 145,076 554,862
Investment Income 200,000 200,000 60,142 (139,858) 80,781
Other Revenue 220,000 220,000 796,626 576,626 256,957
Total Revenues $ 37,391,619 $ 37,391,619 $ 41,061,795 $ 3,670,176 $ 37,365,765
The notes to financial statements are an integral part of this statement
46
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2012 Continued
With Comparative Actual Amounts For year Ended December 31,2011
2012 2011
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES
Current
Administration
Legislative $ 253,819 $ 253,819 $ 260,410 $ 6,591 $ 257,014
Office of the City Manager 334,576 352,076 330,865 (21,211) 330,072
Legal Counsel 450,000 450,000 443,046 (6,954) 440,440
City Clerk 264,055 288,055 242,595 (45,460) 113,084
Communications 519,682 534,202 528,118 (6,084) 526,022
Finance 736,031 736,031 732,719 (3,312) 698,551
Customer Service 429,825 429,825 369,917 (59,908) 419,364
Human Resources 758,684 758,684 708,480 (50,204) 669,193
Contingency 50,000 50,000 18,593 (31,407) 1,013
Total Administration 3,796,672 3,852,692 3,634,743 (217,949) 3,454,753
Community Development
Assessing 943,266 943,266 924,059 (19,207) 910,300
Planning 529,960 529,960 526,400 (3,560) 539,757
Community Development Administration 163,571 171,571 181,669 10,098 166,633
Economic Development 110,812 110,812 104,451 (6,361) 108,620
Housing&Community Services 323,045 323,045 318,407 (4,638) 297,642
Total Community Development 2,070,654 2,078,654 2,054,986 (23,668) 2,022,952
Police 12,425,743 12,425,743 12,287,340 (138,403) 11,866,574
Fire
Fire 3,778,555 3,795,438 3,946,683 151,245 3,678,862
Emergency Preparedness 36,877 36,877 30,156 (6,721) 31,350
Inspections 1,042,737 1,042,737 1,036,249 (6,488) 1,006,790
Public Safety Communications 174,488 174,488 177,451 2,963 197,016
Total Fire 5,032,657 5,049,540 5,190,539 140,999 4,914,018
Public Works
Engineering 1,107,567 1,107,567 1,111,258 3,691 1,094,919
Street Maintenance 3,416,262 3,493,153 3,358,513 (134,640) 3,170,849
Street Lighting 890,498 890,498 823,516 (66,982) 861,311
Total Public Works 5,414,327 5,491,218 5,293,287 (197,931) 5,127,079
The notes to financial statements are an integral part of this statement
47
City of Eden Prairie,Minnesota
General Fund
Statement of Revenues,Expenditures and
Changed in Fund Balance-Budget and Actual
For the Year Ended December 31,2012 Continued
With Comparative Actual Amounts For year Ended December 31,2011
2012 2011
Budget Budget Variance
Original Final Actual Over/(Under) Actual
EXPENDITURES(Continued)
Current(Continued)
Parks and Recreation
Park Maintenance 3,551,340 3,551,340 3,566,576 15,236 3,293,239
Community Center 3,248,898 3,248,898 3,416,721 167,823 3,013,874
Youth Programs 400,850 400,850 377,832 (23,018) 388,128
Senior Center 376,899 376,899 382,268 5,369 356,704
Park Administration 365,234 365,234 372,043 6,809 395,048
Organized Athletics 276,113 276,113 246,008 (30,105) 245,358
Recreation Administration 271,222 271,222 278,915 7,693 263,480
Arts Center 212,662 212,662 226,793 14,131 192,658
Therapeutic Recreation 147,274 147,274 150,554 3,280 135,056
Outdoor Center 134,151 134,151 102,402 (31,749) 104,060
Oak Point Pool 130,359 130,359 121,139 (9,220) 126,857
Arts 99,426 99,426 109,615 10,189 127,777
Special Events 71,055 71,055 67,918 (3,137) 66,282
Parks Capital Outlay 49,500 49,500 82,532 33,032 30,566
Park Facilities 36,079 36,079 48,269 12,190 34,674
Beaches 34,019 34,019 28,049 (5,970) 31,787
Total Parks and Recreation 9,405,081 9,405,081 9,577,634 172,553 8,805,548
Debt Service
Principal 35,920 35,920 45,603 9,683 42,751
Interest 4,120 4,120 941 (3,179) 2,102
Total Debt Service 40,040 40,040 46,544 6,504 44,853
Total Expenditures 38,185,174 38,342,968 38,085,073 (257,895) 36,235,777
Excess(Deficiency)of Revenues Over Expenditures (793,555) (951,349) 2,976,722 3,928,071 1,129,988
OTHER FINANCING SOURCES/(USES)
Issuance of Debt - - 220,322 220,322 -
Transfers In 270,000 270,000 283,108 13,108 294,171
Transfers Out (160,000) (160,000) (3,539,301) (3,379,301) (1,187,259)
Total Other Financing Sources/(Uses) 110,000 110,000 (3,035,871) (3,145,871) (893,088)
Net change in Fund Balance $ (683,555) $ (841,349) $ (59,149) $ 782,200 $ 236,900
Fund Balance,January 1 21,180,389 20,943,489
Fund Balance,December 31 $ 21,121,240 $ 21,180,389
The notes to financial statements are an integral part of this statement
48
CITY OF EDEN PRAIRIE,MINNESOTA
PROPRIETARY FUNDS
STATEMENT OF NET POSITION
DECEMBER 31,2012
Governmental
Activities
Internal
Water Sewer Storm Drainage Liquor Service
Fund Fund Fund Fund Totals Fund
ASSETS
Current Assets:
Cash and Investments $ 6,037,827 $ 1,308,099 $ 550,993 $ 920,482 $ 8,817,401 $ 8,002,215
Receivables:
Accounts 1,354,459 1,098,463 311,911 1,450 2,766,283 22,979
Interest 5,765 2,194 938 1,178 10,075 10,792
Due From Other Governments - - - - - 1,250
Unremitted Special Assessments 6,703 2,982 - - 9,685 -
Delinquent Special Assessments 317,092 6,578 - - 323,670 -
Deferred Special Assessments 177,415 266,123 - - 443,538 -
Special Deferred Special Assessments 118,547 177,820 - - 296,367 -
Inventory 20,098 - - 1,145,256 1,165,354 126,553
Prepaid Items 9,187 288,047 125 29,336 326,695 179,987
Total Current Assets 8,047,093 3,150,306 863,967 2,097,702 14,159,068 8,343,776
Noncurrent Assets
Capital Assets:
Property,Plant and Equipment 129,521,234 79,537,428 41,801,960 3,310,168 254,170,790 2,573,425
Less Accumulated Depreciation (59,219,132) (37,476,352) (18,797,250) (707,224) (116,199,958) (285,241)
Total Noncurrent Assets 70,302,102 42,061,076 23,004,710 2,602,944 137,970,832 2,288,184
Total Assets $ 78,349,195 $ 45,211,382 $ 23,868,677 $ 4,700,646 $ 152,129,900 $ 10,631,960
LIABILITIES
Current Liabilities:
Accounts Payable $ 267,579 $ 17,877 $ 42,066 $ 791,707 $ 1,119,229 $ 640,315
Salaries Payable 72,037 20,603 8,480 40,997 142,117 71,722
Interest Payable 6,992 1,699 - - 8,691 -
Due to Other Governments 1,300 - - 140,587 141,887 286,198
Unearned Revenue - - - 3,318 3,318 76,294
Current Portion of Bonds Payable 350,000 80,000 - - 430,000 -
Current Portion of Compensated Absences 69,651 15,408 8,459 31,349 124,867 962,227
Total Current Liabilities 767,559 135,587 59,005 1,007,958 1,970,109 2,036,756
Noncurrent Liabilities:
NetOPEB 65,586 51,240 6,650 17,541 141,017 847,880
Bonds Payable 2,746,041 653,928 - - 3,399,969 -
Compensated Absences 66,920 14,803 8,127 30,118 119,968 924,493
Total Noncurrent Liabilities 2,878,547 719,971 14,777 47,659 3,660,954 1,772,373
Total Liabilities 3,646,106 855,558 73,782 1,055,617 5,631,063 3,809,129
NET POSITION
Net Investment in Capital Assets 67,206,061 41,327,148 23,004,710 2,602,944 134,140,863 2,288,184
Unrestricted 7,497,028 3,028,676 790,185 1,042,085 12,357,974 4,534,647
Total Net Position 74,703,089 44,355,824 23,794,895 3,645,029 146,498,837 6,822,831
Total Liabilities and Net Position $ 78,349,195 $ 45,211,382 $ 23,868,677 $ 4,700,646 $ 152,129,900 $ 10,631,960
The notes to financial statements are an integral part of this statement
49
CITY OF EDEN PRAIRIE,MINNESOTA
PROPRIETARY FUNDS
STATEMENT OF REVENUES,EXPENSES AND
CHANGES IN NET POSITION
FOR THE YEAR ENDED DECEMBER 31,2012
Governmental
Activities-
Internal
Water Sewer Storm Drainage Liquor Service
Fund Fund Fund Fund Total Fund
SALES AND COST OF SALES
Sales $ - $ - $ - $ 12,101,470 $ 12,101,470 $ -
Cost of Sales - - - (9,014,543) (9,014,543) -
Gross Profit - - - 3,086,927 3,086,927 -
OPERATING REVENUE
Sales 8,610,954 5,090,600 1,259,324 - 14,960,878 -
Charges for Services - - - - - 14,505,046
Rental - - - 227,863 227,863 1,174,432
Other 14,480 4,900 - 42,295 61,675 -
Total Operating Revenues 8,625,434 5,095,500 1,259,324 270,158 15,250,416 15,679,478
OPERATING EXPENSE
Personal Services 2,202,882 664,244 213,786 1,043,801 4,124,713 5,084,707
Supplies
Supplies 202,464 15,422 18,053 46,503 282,442 384,775
Motor Fuel - - - - - 531,583
Tires - - - - - 74,957
Chemicals 661,032 - - - 661,032 -
Merchandise For Sale 49,431 - - - 49,431 -
Contractual Services
Contractual Services 1,177,309 130,235 741,100 176,902 2,225,546 1,860,448
Lime Residual Removal 240,641 - - - 240,641 -
Insurance - - - 10,227 10,227 3,338,093
Janitorial Services/Cleaning Supplies 62,002 - - 17,390 79,392 932,350
LOGIS 41,514 41,514 - - 83,028 329,656
Process Control Services 141,091 18,388 - - 159,479 -
Building Rent - - - 309,302 309,302 -
Licenses,Permits,Taxes 168,429 115 858 71,287 240,689 192,741
Bank and Credit Card Fees 28,036 1,559 - 212,404 241,999 -
Repairs and Maintenance 693,922 136,446 151,479 37,419 1,019,266 915,664
Utilities 631,729 3,800,654 732 72,200 4,505,315 1,023,475
User Charges 374,823 134,693 87,458 119,658 716,632 30,661
Total Operating Expenses 6,675,305 4,943,270 1,213,466 2,117,093 14,949,134 14,699,110
Operating Income(Loss)Before Depreciation 1,950,129 152,230 45,858 1,239,992 3,388,209 980,368
Depreciation 2,804,627 1,719,688 837,712 114,988 5,477,015 229,601
Operating Income(Loss)Before Nonoperating (854,498) (1,567,458) (791,854) 1,125,004 (2,088,806) 750,767
NONOPERATING REVENUE(EXPENSE)
Grants 9,639 - - - 9,639 -
Investment Income 27,822 3,985 1,043 2,908 35,758 21,443
Access Charges 1,061,540 323,020 - - 1,384,560 -
Special Assessments 204,157 231,425 - - 435,582 -
Interest (89,859) (22,221) - - (112,080) -
Bond Issuance Cost 12,005 4,241 - - 16,246 -
FiscalAgentFees (788) (263) - - (1,051) -
Gain/Loss on Disposition of Capital Assets 16,274 - - - 16,274 164,888
Miscellaneous 1,443 - 67,835 9,441 78,719 50,323
Total Nonoperating Revenues(Expenses) 1,242,233 540,187 68,878 12,349 1,863,647 236,654
Income(Loss)Before Contributions and Transfers 387,735 (1,027,271) (722,976) 1,137,353 (225,159) 987,421
Contributions-from Governmental Activities 58,246 - 129,947 - 188,193 -
Contributions-from Developers - - 43,765 - 43,765 -
Transfers In - - - - - 1,400
Transfers(Out) (260,000) - (35,000) (1,063,557) (1,358,557) -
Change in Net Position 185,981 (1,027,271) (584,264) 73,796 (1,351,758) 988,821
Net Position-Beginning 74,517,108 45,383,095 24,379,159 3,571,233 147,850,595 5,834,010
Net Position-Ending $ 74,703,089 $ 44,355,824 $ 23,794,895 $ 3,645,029 $ 146,498,837 $ 6,822,831
Net Changes in Net Position Reported Above (1,351,758)
Amounts Reported for Business Type Activities in the Statement of Activities are Different Because:
Transfers In of Capital Assets from Governmental Activities 188,193
Governmental Activities Contribution Revenue Reported Above (188,193)
Change in Net Position of Business-Type Activities $ (1,351,758)
The notes to financial statements are an integral part of this statement
50
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2012 Page 1 of 2
Governmental
Activities-
Internal
Water Sewer Storm Drainage Liquor Service
Fund Fund Fund Fund Totals Fund
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 8,310,037 $ 4,950,001 $ 1,155,849 $ 12,371,265 $ 26,787,152 $ 14,514,351
Payments to Vendors (4,394,646) (4,257,322) (934,999) (10,025,721) (19,612,688) (9,215,772)
Payments to Employees (2,164,865) (649,644) (205,815) (1,036,051) (4,056,375) (4,729,308)
Other Receipts 14,480 4,900 - - 19,380 1,174,432
Net Cash Provided(Used)By Operating Activities 1,765,006 47,935 15,035 1,309,493 3,137,469 1,743,703
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 25,363 4,665 2,028 3,438 35,494 25,838
Net Cash Provided(Used)By Investing Activities 25,363 4,665 2,028 3,438 35,494 25,838
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Grants 9,639 - - - 9,639 -
Transfers in - - - - - 1,400
Transfers(Out) (260,000) - (35,000) (1,063,557) (1,358,557) -
Net Cash Provided(Used)By Noncapital Financing Activities (250,361) - (35,000) (1,063,557) (1,348,918) 1,400
CASH FLOWS FROM CAPITAL FINANCING ACTIVITES
Contributions - - 43,765 - 43,765 -
Acquisition and Construction of Capital Assets (394,251) (112,474) (81,863) (2,082) (590,670) (1,117,540)
Proceeds From Sale of Equipment 16,274 - - - 16,274 164,888
Access Charges 1,061,540 323,020 - - 1,384,560 -
Special Assessments 204,157 231,425 - - 435,582 -
Principal Paid on Debt (345,000) (80,000) - - (425,000) -
Interest and Fiscal Agent Paid on Debt (91,188) (22,651) - - (113,839) -
Net Cash Provided(Used)By Capital Financing Activities 451,532 339,320 (38,098) (2,082) 750,672 (952,652)
Net Increase(Decrease)in Cash and Cash Equivalents 1,991,540 391,920 (56,035) 247,292 2,574,717 818,289
Cash and Cash Equivalents,January 1 4,046,287 916,179 607,028 673,190 6,242,684 7,183,926
Cash and Cash Equivalents,December 31 $ 6,037,827 $ 1,308,099 $ 550,993 $ 920,482 $ 8,817,401 $ 8,002,215
51
City of Eden Prairie,Minnesota
Proprietary Funds
Statement of Cash Flows
For the Year Ended December 31,2012 Page 2 of 2
Governmental
Activities-
Internal
Water Sewer Storm Drainage Liquor Service
Fund Fund Fund Fund Totals Fund
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (854,498)$ (1,567,458) $ (791,854) $ 1,125,007 $ (2,088,803)$ 750,767
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided(Used)by Operating Activities:
Depreciation 2,804,627 1,719,688 837,712 114,988 5,477,015 229,598
Miscellaneous 1,443 - 67,835 9,441 78,719 50,323
(Increase)Decrease in Assets:
Accounts Receivable (277,295) (129,022) (103,475) (514) (510,306) (1,511)
Special Assessments Receivable (23,622) (11,577) - - (35,199) -
Due From Other Governments - - - - - 1,041
Inventory 792 - - 49,182 49,974 (16,420)
Prepaid Items (699) 26,402 (65) 945 26,583 266,489
Increase(Decrease)in Liabilities:
Accounts Payable 78,032 (4,698) (3,089) 1,423 71,668 77,475
Salaries Payable 9,611 4,703 4,094 5,926 24,334 7,211
Unearned Revenue - - - 151 151 10,816
Due to Other Governments (1,791) - - 1,123 (668) 19,727
Net Other Post Employment Benefits 19,841 5,495 1,743 5,043 32,122 187,321
Compensated Absences 8,565 4,402 2,134 (3,222) 11,879 160,866
Net Cash Provided(Used)by Operating Activities $ 1,765,006 $ 47,935 $ 15,035 $ 1,309,493 $ 3,137,469 $ 1,743,703
Noncash Investing,Capital and Financing Activities:
Contributions of Capital Assets from Governmental Activities $ 58,246 - $ 129,947 $ - $ 188,193 $ -
52
City of Eden Prairie, Minnesota
Agency Funds
Statement of Fiduciary Net Position
December 31, 2012
Total
ASSETS
Cash and investments $ 1,477,291
Total assets $ 1,477,291
LIABILITIES
Accounts payable $ 1,361,087
Due to other governments 116,204
Total liabilities $ 1,477,291
The notes to financial statements are an integral part of this statement
53
Notes to
Financial Statements
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies
Reporting Entity
The City of Eden Prairie is a municipal corporation governed by an elected mayor and four-member
council. The accompanying financial statements consist of the primary government and organizations
for which the primary government is financially accountable. In addition,the primary government may
determine through exercise of management's professional judgment that the inclusion of an
organization that does not meet the financial accountability criteria is necessary in order to prevent the
financial statements from being misleading. The criteria used to determine if the primary government is
financially accountable for a potential component unit include whether or not the primary government
appoints the voting majority of the potential component unit's board, is able to impose its will on the
potential component unit, is in a relationship of financial benefit or burden with the potential
component unit, or is fiscally depended upon by the potential component unit.
Blended Component Unit
The Housing and Redevelopment Authority (H.R.A.) is a body organized and existing under the laws of
the State of Minnesota. The Authority was established in 1980 by the City to carry out certain
redevelopment projects within the City and is governed by the City Council and the Mayor. The H.R.A.
has a December 31 year-end and does not issue financial statements. This unit is included within the
H.R.A., H.R.A. Lease Revenue 2002, 3rd Rink Lease Revenue Bonds 2007A, H.R.A. Lease Revenue
Refunding Bonds 2009A, and Economic Development funds.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the Statement of Net Position and the Statement of
Activities) report information on all of the nonfiduciary activities of the City. For the most part, the
effect of interfund activity has been removed from these statements. Governmental activities, which
normally are supported by taxes and intergovernmental revenues, are reported separately from business-
type activities,which rely to a significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or
segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include 1) charges to customers or applicants who
purchase, use or directly benefit from goods, service or privileges provided by a given function or
segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
55
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Measurement Focus,Basis of Accounting and Statement Presentation
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary
funds, even though the latter are excluded from the government-wide financial statements. Major
individual governmental funds and major individual proprietary funds are reported as separate columns
in the fund financial statements.
The government-wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary
fund financial statements include Agency funds,which utilize the accrual basis of accounting,but do not
have a measurement focus. Revenues are recorded when earned and expenses are recorded when a
liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as
revenues in the year for which they are levied. Grants and similar items are recognized as revenues in the
year for which they are levied. Grants and similar items are recognized as revenue as soon as all
eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both
measurable and available. Revenues are considered to be available when they are collectible within the
current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the
City considers revenues to be available if they are collected within 60 days of the end of the current fiscal
period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting.
However, debt service expenditures, as well as expenditures related to compensated absences and claims
and judgments, are recorded only when payment is due.
Property taxes, licenses, interest and special assessments are all considered to be susceptible to accrual
and so have been recognized as revenues of the current fiscal period. All other revenue items are
considered to be measurable and available only when cash is received by the City.
56
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
The City reports the following major governmental funds:
• The General fund is the City's primary operating fund. It accounts for the proceeds of specific
revenue sources that are restricted or committed to expenditures for specified purposes other
than debt service and capital projects.
• The General Obligation Improvement Revolving 2005B fund accounts for the accumulation
of tax revenues needed to repay bonds issued to pay for the construction at 212 and
Charleson Road.
• The Capital Improvement Maintenance fund accounts for the accumulation of resources to
be used for capital improvements and maintenance of City property.
• The Public Improvement Construction fund accounts for proceeds of bonds sold and special
assessments collected to finance street, drainage, and lateral utility construction within the
City.
• The Shady Oak Road North fund accounts for the accumulation of resources to be used for
the reconstruction of Shady Oak Road from Rowland Road through the Highway 62
interchange.
The City reports the following major proprietary funds:
• The Water fund accounts for the operations of the City-owned water system.
• The Sewer fund accounts for the operations of the City sewer service.
• The Storm Drainage fund accounts for the operations of the City's storm drainage system.
• The Liquor fund accounts for the operations of the City's three retail liquor stores and the
operations of the City-owned Den Road building which is leased to City liquor operations
and other tenants.
Additionally,the city reports the following fund types:
Internal Service funds:
• The Health & Benefits fund accounts for the activities pertaining to health, dental, life and
disability insurance. This fund also accounts for the employer's portion of pension, FICA and
medicare contributions.
• The Severance fund accounts for unused vacation and sick leave for governmental fund
employees.
• The Workers Compensation fund accounts for insurance payments and cost reimbursement
from other departments.
57
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
• The Property Insurance fund accounts for insurance payments and cost reimbursement from
other departments.
• The Facilities fund accounts for the accumulation of resources to be used for the maintenance
of the city's buildings.
• The Fleet fund accounts for the accumulation of resources to be used for the purchase and
maintenance of machinery and equipment for the City.
• The Information Technology funds accounts for planning, designing and implementing
information systems and cost reimbursement from other departments.
Fiduciary funds:
• Agency funds account for various deposits, collections and remittances of expenses for
accumulating donations and contributions in the Escrow fund,WAFTA and MCES funds.
As a general rule the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this rule are payments in-lieu of taxes and other charges between the City's
water and sewer function and various other functions of the City. Elimination of these charges would
distort the direct costs and program revenues reported from the various functions concerned.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenue of
the City's proprietary funds are charges to customers for sales and services. Operating expenses for
proprietary funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Cash and Investments
Cash and investments, except for small amounts of cash on hand, are deposited in pooled accounts of
the City. The City invests cash surpluses in these accounts; and investment earnings, as well as gains and
losses on sales of securities, are allocated to the various funds on the basis of average cash balances.
Funds with deficit cash balance averages (interfund payable) are charged interest equivalent to the
average investment earnings lost if financing the deficits. For purposes of the statement of cash flows,the
Proprietary funds consider all unrestricted investments held in the pooled accounts of the City to be cash
equivalents because this pool is used essentially as a demand deposit account. The pooled investments
are recorded at fair value in accordance with GASB 31, and are based on quoted market prices at year
end.
58
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Assets,Liabilities,Deferred Outflows/Inflows of Resources,and Net Position/Fund Balance
Cash and Investments with Escrow Agent
Certain resources set aside for repayment of lease revenue bond proceeds and crossover refunding bond
payments are classified as cash and investments with escrow agent on the balance sheet because their use
is limited by applicable bond covenants.
Interfund Receivables/Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at the
end of the fiscal year are referred to as "due to/from other funds" (i.e., the current portion of interfund
loans) or advances to/from other funds. All other outstanding balances between funds are reported as
"due to/from other funds." Any residual balances outstanding between the governmental activities and
business-type activities are reported in the government-wide financial statements as "internal balances."
Inventories and Prepaid Items
Liquor fund inventories are valued at average cost. The Water/Sewer and Fleet fund's inventories are
valued at cost. All inventories use the first-in/first-out (FIFO) method. Inventories of governmental
funds are recorded as expenditures when consumed rather than when purchased.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
prepaid items in both government-wide and fund financial statements.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges,
sidewalks, and similar items), are reported in the applicable governmental or business-type activities
columns in the government-wide financial statements. Capital assets are defined by the City as assets
with an initial, individual cost of more than $25,000 and an estimated useful life in excess of 1 year. Such
assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated
capital assets are recorded at estimated fair market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets lives are not capitalized.
59
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
The City has chosen to use the modified approach for its infrastructure assets, which means the
following criteria will take place:
• The City will preserve and maintain infrastructure assets at a condition level of 60.
• The Engineering department will be in charge of determining the appropriate condition level at
which these assets are to be maintained.
• The City will maintain an inventory of these assets and perform a condition assessment every 3
years to establish that the condition level of 60 is being maintained.
• The City will make annual estimates of the amounts that must be expended to preserve and
maintain these assets at the condition level of 60.
Property, plant, and equipment, except for infrastructure, of the City are depreciated using the straight
line method over the following estimated useful lives:
Buildings 5-50 years
Land improvements 10-30 years
Leasehold improvements 10-25 years
Equipment 5-20 years
Autos 5-20 years
Other assets 5-30 years
Distribution system 50-60 years
Intangible assets 3 years
60
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Deferred Outflows/Inflows of Resources
In addition to assets, the statement of financial position will sometimes report a separate section for
deferred outflows of resources. This separate financial statement element,deferred outflows of resources,
represents a consumption of net position that applies to a future period(s) and so will not be recognized
as an outflow of resources (expense/ expenditure) until then. The government only has one item that
qualifies for reporting in this category. It is the deferred charge on refunding reported in the
government-wide statement of net position. A deferred charge on refunding results from the difference
in the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized
over the shorter of the life of the refunded or refunding debt. In addition to liabilities, the statement of
financial position will sometimes report a separate section for deferred inflows of resources. This
separate financial statement element, deferred inflows of resources, represents an acquisition of net
position that applies to a future period(s) and so will not be recognized as an inflow of resources
(revenue) until that time. The government has only one type of item,which arises only under a modified
accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item,
unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds
report unavailable revenues from two sources: property taxes and special assessments. These amounts
are deferred and recognized as an inflow of resources in the period that the amounts become available.
Compensated Absences
The City compensates employees upon termination for unused PTO. Such pay will be reflected as a
liability in the government-wide financial statement and accrued as an expense as it is earned in an
internal service fund.
General Property Taxes
Property tax levies are set by the City Council in December each year and are certified to Hennepin
County for collection in the following year. In Minnesota, counties act as collection agents for all
property taxes.
The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are
recorded as receivables by the City at that date. Revenues are accrued and recognized in the year
collectible,net of delinquencies.
Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15.
Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements
to taxing districts in February,June,and December.
61
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
In the governmental fund financial statements, taxes that remain unpaid at December 31 are classified as
delinquent taxes receivable and are fully offset by unavailable revenue because they are not available to
finance current expenditures.
Special Assessment Levies
Special assessments represent the financing for public improvements paid for by the benefiting property
owner. In the fund financial statements, special assessment revenue and related interest income is
generally recognized in the year collected. Hennepin County acts as the billing and collection agent.
Amounts collected by the County during the year that have not yet been remitted to the City are
considered collections for purposes of revenue recognition.
Deferred special assessments receivable represents principal amounts due in future years. Special
deferred assessments receivable includes Green Acres, disability, senior citizen owned property or other
qualified hardship properties. These special assessments are deferred until such time the property loses
its exempt status. While these taxes remain a valid receivable, the timing of their collection is uncertain.
Interest accrues from the year of the deferment.
Delinquent special assessments receivable represents special assessments principal and interest that are
past due. In the governmental fund financial statements, deferred and delinquent special assessments
receivable are fully offset by unavailable revenue because such assessment revenue is not available
currently.
Long-term Obligations
In the government-wide financial statements and proprietary fund financial statements, long-term debt
and other long-term obligations are reported as liabilities in the statement of net assets. Bond premiums
and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the
effective interest method. Bonds payable are reported net of the applicable bond premium or discount.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as
well as bond issuance costs, during the current period. The face amount of debt issued is reported as
other financing sources. Premiums and discounts on debt issuances are reported as other financing
sources/uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are
reported as debt service expenditures.
62
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 1—Summary of Significant Accounting Policies (Continued)
Fund Balance Classifications
In the fund financial statements, governmental funds report fund balance in classifications that disclose
constraints for which amounts in those funds can be spent. These classifications are as follows:
• Nonspendable-consists of amounts that are not in spendable form,such as prepaid assets.
• Restricted-consists of amounts related to externally imposed constraints established by creditors,
grantors or contributors;or constraints imposed by state statutory provisions.
• Committed-consists of internally imposed constraints. These constraints are established by
Resolution of the City Council.
• Assigned-consists of internally imposed constraints. These constraints reflect the specific purpose
for which it is the City's intended use. These constraints are established by the City council
and/or management. Pursuant to City Council Resolution, the City's City Manager or Finance
Manager is authorized to establish assignments of fund balance.
• Unassigned-is the residual classification for the general fund and also reflects negative residual
amounts in other funds.
When both restricted and unrestricted resources are available for use, it is the City's policy to first use
restricted resources, and then use unrestricted resources as they are needed.
When unrestricted resources are available for use, it is the City's policy to use resources in the following
order; 1)committed 2)assigned 3)unassigned.
The City's fund balance policy requires the unassigned for working capital fund balance component to
equal 50% of the next year's budgeted tax revenue. In recognition that the amount for working capital
only covers operating costs for the first six months of the year,the City will maintain an unassigned fund
balance component for budget stabilization which is 15% of the next year's budget. If the balance falls
below 15%, a plan would be developed and implemented to replenish the fund.
Prior Period Comparative Financial Information/Reclassification
The financial statements include certain prior year partial comparative information but not at the level
of detail required for a presentation in conformity with accounting principles generally accepted in the
United States of America. Accordingly, such information should be read in conjunction with the City's
financial statements for the year ended December 31, 2011, from which the summarized information
was derived. Also, certain amounts presented in the prior year data have been reclassified in order to be
consistent with the current year's presentation.
63
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 2—Stewardship, Compliance and Accountability
Budgetary Information
An annual budget is adopted on a basis consistent with generally accepted accounting principles for the
General fund. The City does not budget for its Special Revenue funds. All annual appropriations lapse at
fiscal year end.
The proposed budget is presented to the City Council for review. The Council then holds truth-in-
taxation hearings after which a final General Fund annual budget is legally adopted by no later than
December 31.
The appropriated budget is prepared by department and division. The City's directors and division
managers may make transfers of appropriations within a division. Transfers of appropriations between
departments require the approval of the City Manager. The legal level of budgetary control is the fund
level. Any changes in the total budget of each fund must be approved by a majority vote of the City
Council. During the year, adjustments between the original and final General fund amended budget
totaled$157,794. Following are changes made to the original budget during the year:
Office of the City Manager Wages $ 17,500
Community Development Wages 8,000
Communications Internet and Cabling 14,520
Elections Wages 24,000
Fire Turnout Gear 16,883
Traffic Signals Signal Light Bulbs 8,041
Snow and Ice Salt, GPS, Anti-icing Equip 68,850
$ 157,794
Deficit Fund Equity
The following governmental funds had deficit net position at December 31, 2012:
Major Funds:
Public Improvements Construction $ 3,457,519
Non-Major Governmental Funds:
HRA Grant 959
General Obligation Improv. Bonds 2003D 522,819
CIP Trails 280,264
Sprint/Nextel 46,590
Internal Service Funds:
Health and Benefits 196,078
Severance 166,796
64
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 2—Stewardship, Compliance and Accountability (Continued)
The fund balance deficits of these individual Debt Service and Capital Project funds will be financed by
property tax levies and special assessments. The fund balance deficit of the Severance Internal Service
fund will be financed by user charges. The fund balance deficit of the Health and Benefits fund is due to
the OPEB liability which the City will not fund since it pertains only to the Implicit Rate.
Note 3—Cash and Investments
Components of Cash and Investments
Cash and investments at year-end consist of the following:
Deposits $ -
Investments 93,749,073
Cash on hand 10,675
Total $ 93,759,748
Cash and investments are presented in the financial statements as follows:
Statement of Net Position
Cash and cash equivalents $ 77,766,746
Restricted cash and cash equivalents 14,515,711
Statement of Fiduciary Net Position
Cash and investments 1,477,291
$ 93,759,748
Deposits
In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized
by the City Council, including checking accounts and certificates of deposits.
The following is considered the most significant risk associated with deposits:
65
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
Custodial Credit Risk:
In the case of deposits,this is the risk that in the event of a bank failure,the City's deposits may be lost.
Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety
bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered
by federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills,
notes, and bonds; issues of U.S. government agencies; general obligation rate "A" or better; revenue
obligations rate "AA" or better; irrevocable standard letters of credit issued by the Federal Home Loan
Bank; and certificated of deposit. Minnesota Statues require that securities pledged as collateral be held
in safekeeping in a restricted account at the Federal Reserve Bank or in an account at a trust department
of a commercial bank or other financial institution that is not owned or controlled by the financial
institution furnishing the collateral. It is the City's policy to limit collateral to what is authorized by
Minnesota Statutes.
At year-end,the carrying amount of the City's deposits was$0 while the balance on the bank records was
$0. At December 31, 2012, all deposits were fully covered by federal depository insurance, surety bonds,
or by collateral held by the City's agent in the City's name.
Investments
As of December 31, 2012,the city had the following investments and maturities:
Investment Maturities (in Years)
Fair Less 1 to 5
Value Than 1 Year Years
U.S. Agencies $ 29,656,192 $ 10,385,353 $ 19,270,839
Municipal Bonds 4,153,663 2,403,347 1,750,316
Commercial Paper 3,086,638 3,086,638
Negotiable Certificate of Deposit 10,708,184 7,500,573 3,207,611
Mutual Funds 46,144,396 46,144,396 -
Total $ 93,749,073 $ 69,520,307 $ 24,228,766
66
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
Negotiable
US Municipal Commercial Certificate Mutual
Moody's Agencies Bonds Paper of Deposit Funds
AAA $ 14,227,541 $ - $ - $ 514,065 $ -
Aa 1 - 867,700 - - -
Aa2 - 456,965 - - -
Aa3 - 1,077,870 - - -
Al - 463,560 - - -
N/A 15,428,651 - - 10,194,119 -
N/R - 1,287,568 3,086,638 - 46,144,396
29,656,192 4,153,663 3,086,638 10,708,184 46,144,396
Moody's Investors Service was used as the primary agency for the municipal bond ratings, in the case
that Moody's did not provide a rating Standard &Poor's was used.
Investments are subject to various risks,the following of which are considered the most significant.
Interest Rate Risk
Per City policy, the City will match its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5)
years from the date of purchase. Reserve funds and other funds with longer-term investment horizons
may be invested in securities exceeding five (5) years if the maturities of such investments are made to
coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with
longer maturities will be disclosed to the City Council. Currently, the City does not have any
investments maturing more than five years from the date of purchase.
Credit Risk
It is the City's policy to limit its investments to the following types as authorized by Minnesota Statutes:
• Direct obligations or obligations guaranteed by the United States or its agencies, its
instrumentalities or organizations created by an act of congress, excluding mortgage-backed
securities defined as high risk.
• Shares of investment companies registered under the Federal Investment Company Act of 1940
and whose only investments are in securities described above or in general obligation tax exempt
securities, or repurchase or reverse repurchase agreements.
67
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 3—Cash and Investments (Continued)
• Repurchase or reverse repurchase agreements with banks that are members of the Federal
Reserve System with capitalization exceeding$10,000,000: a primary reporting dealer in U.S.
government securities to the Federal Reserve Bank of New York; certain Minnesota securities
broker-dealers, or, a bank qualified as a depositor.
• Commercial paper issued by United States corporations or their Canadian subsidiaries, of the
higher quality, and maturing in 270 days or less.
• Banker's acceptance of U.S.banks eligible for purchase by the Federal Reserve System.
• General obligations of a state of local government.
• Money market mutual funds meeting the conditions of rule 2a-7 of the Securities and Exchange
Commission. The fair value of the position in the pool is the net asset value per share provided by
the pool.
Custodial Credit Risk
For an investment, custodial credit risk is the risk that in the event of the failure of the counterparty, the
city will not be able to recover the value of its investments or collateral securities that are in the
possession of an outside party. The City's investments held by the broker-dealer were insured by
Securities Investor Protection Corporation (SIPC) or other supplemental insurance as of December 31,
2012. However, each investment brokerage firm may have a limit to their supplemental insurance and
because of the size of the City's portfolio in relation to the brokerage firm's excess SIPC coverage limits
the portion of the supplemental policy applicable to the City's portfolio is unknown. The City accepts
the risk due to the controls in place at the broker-dealer. The City's investment policy does not further
address this risk, but the City typically limits its exposure by purchasing insured or registered
investments,or by the control of who holds the securities.
Concentration Risk
This is the risk associated with investing a significant portion of the City's investment (considered 5
percent or more) in the securities of a single issuer, excluding U.S. guaranteed investments (such as
Treasuries), investment pools, and mutual funds. The City's investment policy does not limit the
concentration of investments. At year end, the City held the following investments in securities of a
single issuer which exceeded 5%.
Issuer Percentage
Federal Home Loan Bank 5.3%
68
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4—Capital Assets
Capital asset activity for the year ended December 31, 2012 was as follows:
2012 2012
Beginning Ending
Balance Transfers Increases Decreases Balance
GOVERNMENTAL ACTIVITIES
Capital Assets, Not Being Depreciated:
Land $ 22,584,767 $ - $ - $ 578,039 $ 22,006,728
Infrastructure 117,280,038 2,750,055 166,019 - 120,196,112
Work in Progress 13,018,143 (5,919,545) 5,631,958 - 12,730,556
Total Capital Assets, Not Being Depreciated 152,882,948 (3,169,490) 5,797,977 578,039 154,933,396
Capital Assets, Being Depreciated:
Buildings 49,314,166 - 300,682 - 49,614,848
Land Improvements 13,487,667 1,465,019 12,277 259,583 14,705,380
Leasehold Improvements 77,318 - - - 77,318
Machinery and Equipment 3,929,904 - 102,054 242,172 3,789,786
Autos 9,217,760 - 905,853 503,083 9,620,530
Other Assets 7,220,199 1,516,278 42,011 1,105,049 7,673,439
Total Capital Assets, Being Depreciated 83,247,014 2,981,297 1,362,877 2,109,887 85,481,301
Total Capital Assets, Cost 236,129,962 (188,193) 7,160,854 2,687,926 240,414,697
Less Accumulated Depreciation for:
Buildings 10,949,034 - 1,101,350 - 12,050,384
Land Improvements 3,830,927 - 706,738 259,583 4,278,082
Leasehold Improvements 37,511 - 5,068 - 42,579
Machinery and Equipment 2,741,605 - 365,755 242,172 2,865,188
Autos 5,470,074 - 864,714 500,083 5,834,705
Other Assets 4,719,429 - 377,015 1,105,049 3,991,395
Total Accumulated Depreciation 27,748,580 - 3,420,640 2,106,887 29,062,333
Total Capital Assets, Being Depreciated, Net 55,498,434 2,981,297 (2,057,763) 3,000 56,418,968
Governmental Activities Capital Assets, Net $ 208,381,382 (188,193) $ 3,740,214 $ 581,039 $ 211,352,364
69
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4-Capital Assets (Continued)
2012 2012
Beginning Ending
Balance Transfers Increases Decreases Balance
BUSINESS-TYPE ACTIVITIES
Capital Assets, Not Being Depreciated:
Land 656,356 - - - 656,356
Work in Progress 1,789,770 (205,773) 159,403 - 1,743,400
Total Capital Assets, Not Being Depreciated 2,446,126 (205,773) 159,403 - 2,399,756
Capital Assets, Being Depreciated:
Land Improvements 107,304 - - - 107,304
Buildings 58,989,884 - - - 58,989,884
Distribution System 186,033,465 273,494 216,387 1,500 186,521,846
Leasehold Improvements 727,394 120,472 - - 847,866
Machinery and Equipment 4,151,154 - - 217,945 3,933,209
Autos 958,254 - 216,380 41,209 1,133,425
Other Assets 428,505 - - 191,005 237,500
Total Capital Assets, Being Depreciated 251,395,960 393,966 432,767 451,659 251,771,034
Total Capital Assets, Cost 253,842,086 188,193 592,170 451,659 254,170,790
Less Accumulated Depreciation for:
Land Improvements 12,256 - 4,962 - 17,218
Buildings 25,179,804 - 1,336,733 - 26,516,537
Distribution System 83,441,884 - 3,724,776 - 87,166,660
Leasehold Improvements 115,757 - 73,578 - 189,335
Machinery and Equipment 1,219,774 - 260,771 217,945 1,262,600
Autos 842,786 - 55,326 41,209 856,903
Other Assets 360,841 - 20,869 191,005 190,705
Total Accumulated Depreciation 111,173,102 - 5,477,015 450,159 116,199,958
Total Capital Assets, Being Depreciated, Net 140,222,858 393,966 (5,044,248) 1,500 135,571,076
Business-Type Activities Capital Assets, Net $ 142,668,984 $ 188,193 $ (4,884,845) $ 1,500 $ 137,970,832
70
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 4—Capital Assets (Continued)
Depreciation expense was charged to functions/programs of the City as follows:
Governmental Activities:
General Government $ 382,173
Community Development 26,151
Police 242,720
Fire 560,016
Public Works 440,523
Parks and Recreation 1,539,456
Capital Assets Held by the Government's Internal
Service Funds are Charged to the Various Functions
Based on their Usage of the Assets 229,601
Total Depreciation Expense - Governmental Activities $ 3,420,640
Business-Type Activities:
Water $ 2,804,627
Sewer 1,719,688
Storm 837,712
Liquor 114,988
Total Depreciation Expense - Business-Type Activities $ 5,477,015
Note 5—Interfund Receivables and Payables
The composition of due to/from balances as of December 31, 2012, is as follows:
Due From Due To
Other Funds Other Funds
Capital Improvement Maintenance $3,407,273 $ -
Public Improvements Construction - 3,407,273
Non-Major Governmental Funds 1,085,312 1,085,312
Total $4,492,585 $4,492,585
The funds will be repaid as special assessment revenue,taxes and user charges are received.
Interfund payables and receivables are representative of lending/borrowing arrangements to cover
deficit cash balances.
71
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 6—Interfund Transfers
The composition of interfund transfers as of December 31, 2012, is as follows:
Transfers In Transfers Out Amount
General Water fund $ 260,000
Storm Drainage fund 10,000
Non-Major Governmental Funds 13,108
Capital Improvement Maintenance General 3,383,719
Liquor fund 1,063,557
Non-Major Governmental Funds 2,482,272
Public Improvement Construction Non-Major Governmental Funds 3,210
Non-Major Governmental funds General 155,582
Capital Improvement Maintenance 1,970,000
Public Improvement Construction 2,998
Shady Oak Road North 4,150,000
Non-Major Governmental Funds 306,000
Storm Drainage fund 25,000
Internal service funds Non-Major Governmental Funds 1,400
Total of transfers $ 13,826,846
Interfund transfers allow the City to allocate financial resources to the funds that receive benefit from
services provided by another fund. All of the City's interfund transfers fall under that category. All of the
2012 transfers are considered routine and consistent with previous practices.
72
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Pension Plan
Defined Benefit Pension Plans-Statewide
Plan Description
All full-time and certain part-time employees of the City of Eden Prairie are covered by defined benefit
plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA
administers the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire
Fund (PEPFF), which are cost-sharing, multiple-employer retirement plans. These plans are established
and administered in accordance with Minnesota Statutes, Chapters 353 and 356.
GERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are
covered by Social Security and Basic Plan members are not. All new members must participate in the
Coordinated Plan. All police officers and fire-fighters who qualify for membership by statute are covered
by the PEPFF.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors
upon death of eligible members. Benefits are established by state statute, and vest after three years of
credited service. The defined retirement benefits are based on a member's highest average salary for any
five successive years of allowable service,age, and years of credit at termination of service.
Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The
retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual
formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of
average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The
annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first
10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7
percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for
each year of service. For PEPFF members, the annuity accrual rate is 3.0 percent for each year of service.
For all PEPFF members and GERF members hired prior to July 1, 1989 whose annuity is calculated
using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement
age is 55 for PEPFF members and 65 for Basic and Coordinated members hired prior to July 1, 1989.
Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated
members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible
members seeking early retirement.
73
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Pension Plan (Continued)
There are different types of annuities available to members upon retirement. A single-life annuity is a
lifetime annuity that ceases upon the death of the retiree—no survivor annuity is payable. There are also
various types of joint and survivor annuity options available which will be payable over joint lives.
Members may also leave their contributions in the fund upon termination of public service in order to
qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to
members who leave public service,but before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and apply
to active plan participants. Vested, terminated employees who are entitled to benefits but are not
receiving them yet are bound by the provisions in effect at the time they last terminated their public
service.
PERA issues a publicly available financial report that includes financial statements and required
supplementary information for GERF and PEPFF. That report may be obtained on the Internet
at www.mnpera.org,by writing to PERA at 60 Empire Drive#200, St. Paul, Minnesota, 55103-2088 or by
calling (651) 296-7460 or 1-800-652-9026.
Funding Policy
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes
are established and amended by the state legislature. The City makes annual contributions to the pension
plans equal to the amount required by state statutes. GERF Basic Plan members and Coordinated Plan
members were required to contribute 9.1% and 6.25%, respectively, of their annual covered salary in
2012. PEPFF members were required to contribute 9.6% of their annual covered salary in 2012. In 2012,
the City of Eden Prairie was required to contribute the following percentages of annual covered payroll:
11.78% for Basic Plan members, 7.25% for Coordinated Plan members, and 14.4% for PEPFF members.
The City's contributions to the Public Employees Retirement Fund for the years ending December 31,
2012, 2011 and 2010 were $1,000,726, $962,681, and $911,909, respectively. The City's contributions to
the Public Employees Police & Fire Fund for the years ending December 31, 2012, 2011, and 2010 were
$951,751, $909,622, and $879,255, respectively. The City's contributions were equal to the contractually
required contributions for each year as set by state statute.
Defined Contribution Plan
Council members of the City of Eden Prairie are covered by the Public Employees Defined Contribution
Plan (PEDCP), a multiple-employer deferred compensation plan administered by the Public Employees
Retirement Association of Minnesota (PERA). The PEDCP is a tax qualified plan under Section 401(a)
of the Internal Revenue Code and all contributions by or on behalf of employees are tax deferred until
time of withdrawal.
74
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Pension Plan (Continued)
Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less
administrative expenses. Minnesota Statutes, Chapter 353D.03, specifies plan provisions, including the
employee and employer contribution rates for those qualified personnel who elect to participate. An
eligible elected official who decides to participate contributes 5 percent of salary which is matched by the
elected official's employer. Employer and employee contributions are combined and used to purchase
shares in one or more of the seven accounts of the Minnesota Supplemental Investment Fund. For
administering the plan, PERA receives 2 percent of employer contributions and twenty-five hundredths
of one percent of the assets in each member's account annually.
Total contributions made by the City of Eden Prairie during the year ending December 31,2012 were:
Amount % of Covered Payroll Required
Employee Employer Employee Employer Rates
$ 2,175 $ 2,175 5.00% 5.00% 5.00%
Defined Benefit Pension Plans-Volunteer Fire Fighter's Relief Association
Plan Description
The Eden Prairie Firefighter's Relief Association is the administrator of a single employer defined benefit
pension plan established to provide benefits for members of the Eden Prairie Fire Department.
Volunteer firefighters of the City are members of the Eden Prairie Fire Fighter's Relief Association. Full
retirement benefits are payable to members who have reached age 50 and have completed 15 years of
service for monthly service pension, or 10 years of service for lump sum service pension. Partial benefits
are payable to members who have reached 50 and have completed 10 years of service. Disability benefits
and widow and children's survivor benefits are also payable to members or their beneficiaries based
upon requirements set forth in the bylaws. These benefit provisions and all other requirements are
consistent with enabling state statutes.
The Association issues a publicly available financial report that includes financial statements and
required supplementary information. That report may be obtained by writing to Eden Prairie
Firefighter's Association, 14800 Scenic Heights Rd., Eden Prairie, MN 55344 or by calling (952) 949-
8367.
75
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Pension Plan (Continued)
Funding Policy
Minnesota Statutes Chapter 69.772 specifies minimum support rates required on an annual basis. The
minimum support rates from the municipality and from State aid are determined as the amount
required to meet the normal cost plus amortizing any existing prior service costs over a ten year period.
The City's obligation is the financial requirement for the year less state aids. Any additional payments by
the City shall be used to amortize the unfunded liability of the relief association. The Association is
comprised of volunteers; therefore, there are no payroll expenditures (i.e., there are no covered payroll
percentage calculations). During the year, the City recognized as revenue and as an expenditure an on-
behalf payment of$291,468 made by the State of Minnesota for the Relief Association.
The City's annual pension cost for the current year and related information is as follows:
Annual pension cost - $917,378 Asset valuation method-Market
Valuation date-December 31, 2012 Actuarial assumptions:
Actuarial cost method-Entry age normal cost Investment return-5% per year
Amortization method-Level dollar open Assumed inflation rate-N/A
Remaining amortization period Cost of living adjustment-N/A
Normal cost-20
Prior service cost-10
Three Year Trend Information
Year
Ended Actual Contribution Required Percentage
Dec 31, City State Total Contribution Contributed
2008 $ 411,221 $ 335,779 $ 747,000 $ 747,000 100%
2009 462,805 284,195 747,000 747,000 100%
2010 1,129,002 292,384 1,421,386 1,421,386 100%
2011 830,077 286,728 1,116,805 1,116,805 100%
2012 625,910 291,468 917,378 917,378 100%
76
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 7—Pension Plan (Continued)
Required Supplementary Information
Actuarial
Actuarial Actuarial Accrued (Unfunded)
Valuation Value of Liability Overfunded Funded
Date Assets (AAL) AAL Ratio
12/31/2010 $ 16,967,737 $ 19,282,133 $ (2,314,396) 88.00%
12/31/2011 16,838,952 19,282,133 (2,443,181) 87.33%
12/31/2012 18,404,639 20,089,266 (1,684,627) 91.61%
The Association is comprised of volunteers; therefore, there are no payroll expenditures (i.e.,there are
no covered payroll percentage calculations).
Note 8—Other Post-Employment Benefits Plan
Plan Description
The City provides post-employment insurance benefits to certain eligible employees through the City's
Other Post-Employment Benefits Plan, a single-employer defined benefit plan administered by the City.
All post-employment benefits are based on contractual agreements with employee groups. These
contractual agreements do not include any specific contribution or funding requirements. The Plan does
not issue a separate report. As of December 31, 2012, membership included 12 retirees and others
currently receiving benefits, 7 spouses receiving payments and 256 active plan members. These benefits
are summarized as follows:
Post-Employment Insurance Benefits
All retirees of the City have the option under state law to continue their medical insurance coverage
through the City from the time of retirement until the employee reaches the age of eligibility for
Medicare. For members of all employee groups, the retiree must pay the full premium to continue
coverage for medical and dental insurance.
The City is legally required to include any retirees for whom it provides health insurance coverage in the
same insurance pool as its active employees, whether the premiums are paid by the City or the retiree.
Consequently, participating retirees are considered to receive a secondary benefit known as an "implicit
rate subsidy." This benefit relates to the assumption that the retiree is receiving a more favorable
premium rate than they would otherwise be able to obtain if purchasing insurance on their own, due to
being included in the same pool with the City's younger and statistically healthier active employees.
77
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Other Post-Employment Benefits Plan (Continued)
Funding Policy
The required contribution is based on projected pay-as-you-go financing requirements, with additional
amounts to pre-fund benefits as determined annually by the City.
Annual OPEB Cost and Net OPEB Obligation
The City's annual OPEB cost (expense) is calculated based on annual required contributions (ARC) of
the City, an amount determined on an actuarially determined basis in accordance with the parameters of
GASB Statement Nos. 43 and 45. The City prospectively implemented these statements during 2008. The
ARC represents a level funding that, if paid on an ongoing basis, is projected to cover normal costs each
year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30
years. The following table shows the components of the City's annual OPEB cost for the year, the
amount actually contributed to the plan, and the changes in the City's net OPEB obligation to the plan:
Annual Required Contribution $ 327,468
Interest on Net OPEB Obligation 34,626
Adjustment to Annual Required Contribution (47,344)
Annual OPEB Cost Expense 314,750
Contributions Made 95,306
Increase in Net OPEB Obligation 219,444
Net OPEB Obligation-Beginning of Year 769,453
Net OPEB Obligation-End of Year $ 988,897
Other post employment benefits are generally liquidated through the Health and Benefits Internal
Service funds. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan,
and the net OPEB obligation for the year are as follows:
of Annual
Fiscal Annual Employer OPEB Cost Net OPEB
Year Ended OPEB Cost Contribution Contributed Obligation
12/31/10 $ 282,844 $ 64,723 22.9% $ 572,151
12/31/11 279,201 81,899 29.3% 769,453
12/31/12 314,750 95,306 30.3% 988,897
78
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 8—Other Post-Employment Benefits Plan (Continued)
Funded Status and Funding Progress
As of January 1, 2012, the plan was zero percent funded. The actuarial accrued liability for benefits was
$2,814,481, and the actuarial value of assets was $0, resulting in an unfunded actuarial accrued liability
(UAAL) of$2,814,481. The covered payroll (annual payroll of active employees covered by the plan) was
$17,746,102, and the ratio of the UAAL to the covered payroll was 15.9%.
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined
regarding the funded status of the plan and ARCs of the employer are subject to continual revision as
actual results are compared with past expectations and new estimates are made about the future. The
Schedule of Funding Progress immediately following the notes to the basic financial statements presents
multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing
over time relative to the actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as
understood by the employer and the plan members) and include the types of benefits provided at the
time of each valuation and the historical pattern of sharing of benefit costs between the employer and
plan members to that point. The actuarial methods and assumptions used include techniques that are
designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial
value of assets, consistent with the long-term perspective of the calculations.
In the January 1, 2012 actuarial valuation, the projected unit credit actuarial cost method was used. The
actuarial assumptions included: a 4.5% percent investment rate of return (net of investment expenses)
based on the City's own investments; an annual healthcare cost trend rate of 8.0% initially, reduced by
decrements to an ultimate rate of 5% after six years for medical insurance. Both rates included a 2.5%
inflation assumption. The UAAL is being amortized on a level dollar basis over a closed period. The
remaining period at January 1,2012 is 30 years or less.
79
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Leases
As Lessee
The City has entered into lease agreements for two space leases in connection with its liquor store
operations. Rental expense, excluding a prorated share of real estate taxes and common area operating
costs,for the year ended December 31,2012,was approximately$213,180.
The following is an annual schedule of future minimum lease payments under these leases:
Year Ended Prairie Prairie
December 31, Village View
2013 $ 126,710 $ 90,169
2014 130,494 92,172
2015 134,430 92,172
2016 138,454 94,176
2017 142,630 94,176
2018-2019 121,800 192,360
$ 794,518 $ 655,225
The City has entered into a lease agreement with the Metropolitan Airports Commission for expanded
athletic fields. Rental expense for the year ended December 31, 2012,was $3,713. The City will continue
to pay this amount,escalating 3%per year for the remaining lease term,which expires August 1, 2013.
As Lessor
The City occupies approximately one-third of the City Center building. The remaining two-thirds are
primarily leased to the Eden Prairie Independent School District and C.H. Robinson Company. The City
recorded 2012 rental revenue of approximately $461,500 from these two tenants. Both the School
District and C.H. Robinson Company have signed formal lease agreements wherein the City will receive
in rental revenue approximately $470,000 in 2013 and $79,150 in 2014 before the lease expires on
February 28,2014. The City will also receive the lessee's portion of maintenance,insurance and taxes.
The City has entered into a lease agreement with Riley Purgatory Bluff Creek Watershed District for the
rental of an office space located in City Center. Rental income for the year ended December 31, 2012 was
$1,000. The City will receive $2,400 annually until the lease expires on July 31,2014.
The City has entered into a lease agreement with Pure Grace for the rental of space located at the Smith
Douglas More House. Rental income for the year ended December 31, 2012 was $34,000. This lease will
expire on December 31,2017. The City will receive $34,000 annually through 2017.
80
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 9—Leases (Continued)
The City has entered into a lease agreement with Ace Daycare for the rental of space located at 8098
Glen Lane. Rental income for the year ended December 31, 2012 was $66,500. This lease will expire on
September 30,2015. The City will receive $66,500 annually through 2015.
The City has entered into a lease agreement with BE Ventures I, Inc. d/b/a Complete Nutrition for 1,517
square feet of rental of space located in the Den Road Liquor store building. Rental income for the year
ended December 31,2012 was $34,891. The City will receive$34,891 annually through 2015.
The City has entered into a lease agreement with Jeneka LLC d/b/a Encore Consignment Boutique 3,662
square feet of rental of space located in the Den Road Liquor store building. Rental income for the year
ended December 31, 2012 was $73,812. The City will receive rent annually through 2018. Annual rent
will be $79,018 in year 2013, $91,551 in 2014-2016, and$98,875 in 2017-2018.
The City has entered into a lease agreement with a tenant for the rental of space located at 9100 Riley
Lake Road (the "Riley House"). Rental income for the year ended December 31, 2012 was $6,600. This
lease was extended during 2012 and will expire on June 30, 2013. The City will receive $3,300 through
June 2013.
The assets acquired for these lease agreements is as follows:
2012 2012
Governmental Liquor
Activities Fund
Asset:
Land $ 2,628,813 $ 536,659
Building 13,005,368 1,900,408
Less: Accumulated depreciation (4,404,447) (492,654)
Total $ 11,229,734 $ 1,944,413
Depreciation Expense $ 297,780 $ 38,040
81
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Long Term Debt
Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds have been issued for both governmental and business-type
activities. General obligation bonds are direct obligations and pledge the full faith and credit of the City.
The City also issues assessment debt with governmental commitment to provide funds for the
construction of streets and utilities. These bonds will be repaid from amounts levied against the property
owners benefited by this construction. In the event that a deficiency exists because of unpaid or
delinquent assessments at the time a debt service payment is due, the City must provide resources to
cover the deficiency until other resources are received. Assessment debt with governmental commitment
has been issued for governmental activities.
The City also issued lease revenue bonds where the government pledges income derived from lease
agreements to pay debt service.
82
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10-Long Term Debt (Continued)
Bonds currently outstanding (in thousands of dollars) are as follows:
2012
Interest Original Amount
Maturities Rates Issue Outstanding
Governmental Activity
General obligation bonds
G.O. Refunding Bonds of 2003C 2014 2.00-3.90% $ 1,445 $ 380
G.O. Bonds of 2005C 2014 4.10% 4,920 4,920
G.O. Bonds of 2006A 2014 3.50-4.00% 8,425 5,440
G.O. Bonds of 2006B 2015 4.25% 4,290 3,565
G.O. Equip Notes of 2008A 2018 3.00-4.00% 3,120 1,950
G.O. Equip Notes of 2009B 2018 3.00% 2,455 1,660
G.O. CIP Refunding Bonds 2009C 2014 2.50-3.00% 1,395 585
G.O. Bonds 2011B 2016 2.50-3.00% 415 335
G.O. Refunding Bonds 2011C 2021 1.25-2.10% 4,455 4,455
G.O. Refunding Bonds 2012A 2026 2.00-2.63% 5,110 5,110
G.O. Refunding Bonds 2012B 2027 2.00-2.50% 3,170 3,170
Lease revenue bonds
Public Facility Bonds of 2007A 2028 3.60-4.50% 1,630 1,425
Assess debt with govt commit
G.O. Bonds of 2003D 2014 1.75-4.00% 4,305 325
G.O. Revolving Bonds of 2005A 2015 3.25-3.55% 2,390 810
G.O. Revolving Bonds of 2005B 2014 3.50-3.60% 2,690 1,975
G.O. Revolving Bonds of 2008B 2023 3.50-4.50% 1,845 1,445
G.O. Revolving Bonds of 2010A 2025 2.00-4.00% 1,190 1,060
G.O. Revolving Bonds of 2011D 2025 2.00-2.63% 1,805 1,805
G.O. Revolving Bonds of 2012C 2021 2.00% 10,250 10,250
Total Governmental Activity 65,305 50,665
Business Type Activitiy
G.O. Water &Sewer Bonds 2011A 2020 .50-3.80% 1,260 1,020
G.O. bonds 2011B 2020 2.50-3.00% 3,320 2,680
Total Business Type Activity 4,580 3,700
Capital Lease 2016 2.56% 220 175
Total $ 70,105 $ 54,540
83
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10-Long Term Debt (Continued)
Annual debt service requirements to maturity for governmental activity bonds (in thousands of dollars)
are as follows:
Assessment
Debt with Govt
Years Commitment
Ending G.O.Bonds Lease Revenue Bonds Improv Bonds Total
12/31 Principal Interest Principal Interest Principal Interest Principal Interest
2013 $ 2,360 $ 1,036 $ 65 $ 61 $ 2,445 $ 379 $ 4,870 $ 1,476
2014 11,515 703 70 58 765 363 12,350 1,124
2015 4,375 378 70 56 2,485 320 6,930 754
2016 1,430 279 75 53 1,865 267 3,370 599
2017 1,360 248 80 50 1,845 226 3,285 524
2018 1,410 217 80 46 1,820 187 3,310 450
2019 1,005 191 85 42 1,805 146 2,895 379
2020 1,030 172 85 39 1,630 108 2,745 319
2021 1,050 152 90 35 1,615 71 2,755 258
2022 1,100 129 95 31 415 46 1,610 206
2023 1,135 106 100 26 425 32 1,660 164
2024 1,150 80 100 22 275 17 1,525 119
2025 1,165 52 100 17 280 9 1,545 78
2026 1,205 22 110 12 - - 1,315 34
2027 280 4 110 7 - - 390 11
2028 - - 110 3 - - 110 3
Total $31,570 $ 3,769 $ 1,425 $ 558 $ 17,670 $ 2,171 $50,665 $ 6,498
84
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Long Term Debt (Continued)
Annual debt service requirements to maturity for business-type activity bonds (in thousands of dollars)
are as follows:
Years
Ending Revenue Bonds
12/31 Principal Interest
2013 $ 430 $ 104
2014 440 95
2015 445 85
2016 455 73
2017 465 60
2018 475 46
2019 485 32
2020 505 16
Total $ 3,700 $ 511
Capital Lease
In 2012, the City entered into a new lease for financing the purchase of turn out gear for the Fire
department. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has
been recorded at the present value of their future minimum lease payments as of the inception date. This
equipment was not capitalized by the City.
The future minimum lease obligations and the net present value of these minimum lease payments as of
December 31, 2012,were as follows:
Year Ended
December 31, Principal
2013 $ 46,545
2014 46,544
2015 46,545
2016 46,544
Net Minimum Lease Payments 186,178
Less Amount Representing Interest 11,459
Present Value of Net Minimum Lease Payments $174,719
85
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10-Long Term Debt (Continued)
Changes in Long Term Debt
Long-term debt activity for the year ended December 31, 2012, (in thousands of dollars)was as follows:
Due
Beginning Ending Within
Balance Additions Reductions Balance One Year
Governmental Activity
G.O. bonds $ 25,690 $ 8,280 $ 2,400 $31,570 $ 2,360
Lease revenue bonds 2,685 - 1,260 1,425 65
Assess. debt with govt commit
Improvement bonds 8,130 10,250 710 17,670 2,445
Issuance premium/discount 192 606 26 772 -
Deferred gain 132 - 75 57 -
Total bonds 36,829 19,136 4,471 51,494 4,870
Compensated absences 1,726 1,657 1,496 1,887 962
Capital lease - 220 45 175 42
Total $ 38,555 $ 21,013 $ 6,012 $53,556 $ 5,874
Business Type Activity
Revenue bonds $ 4,125 $ - $ 425 $ 3,700 $ 430
Issuance premium/discount 146 - 16 130 -
Total bonds 4,271 - 441 3,830 430
Compensated absences 233 241 229 245 125
Total $ 4,504 $ 241 $ 670 $ 4,075 $ 555
For the governmental activities, the capital lease is generally paid with unassigned fund balances within
the General fund. Compensated absences will be paid out of the Internal Service fund.
There are a number of limitations and restrictions contained in the various bond indentures. The City is
in compliance with all significant limitations and restrictions. Call provisions are applicable to certain
general obligation and special assessment bond issues.
86
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Long Term Debt (Continued)
Changes in Long Term Debt
During 2011 the City issued $4,455,000 G.O. Refunding Bonds 2011C to provide for the redemption of
the G.O. Bonds 2006A. The refunding reduced total debt payment by $250,586 and resulted in an
economic gain of$230,849.
The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to
purchase U.S. government securities. The escrow account investments will provide the resources to
cover principal and interest payments on the refunding bonds until the crossover date. The refunding
bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the
refunded and refunding bonds will be reported in the financial statements.
Escrow
Crossover Principal to Deposit
Issue to be Refunded Date be Refunded at 12/31/12
G.O. Bonds 2006A 01/01/2014 $ 4,295,000 $ 4,381,698
The City also issued$1,805,000 G.O. Refunding Bonds 2011D to provide for the redemption of the G.O.
Bonds 2005B. The refunding reduced total debt payment by$134,855 and resulted in an economic gain
of$114,830.
The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to
purchase U.S. government securities. The escrow account investments will provide the resources to
cover principal and interest payments on the refunding bonds until the crossover date. The refunding
bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the
refunded and refunding bonds will be reported in the financial statements.
Escrow
Crossover Principal to Deposit
Issue to be Refunded Date be Refunded at 12/31/12
G.O. Bonds 2005B 12/1/2013 $ 1,730,000 $ 1,766,505
87
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 10—Long Term Debt (Continued)
Changes in Long Term Debt
During 2012 the City issued $5,110,000 G.O. Refunding Bonds 2012A to provide for the redemption of
the G.O. Bonds 2005C. The refunding reduced total debt payment by $651,406 and resulted in an
economic gain of$551,320.
The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to
purchase U.S. government securities. The escrow account investments will provide the resources to
cover principal and interest payments on the refunding bonds until the crossover date. The refunding
bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the
refunded and refunding bonds will be reported in the financial statements.
Escrow
Crossover Principal to Deposit
Issue to be Refunded Date be Refunded at 12/31/12
G.O. Bonds 2005C 1/1/2014 $ 4,920,000 $ 5,114,943
During 2012 the City issued $3,170,000 G.O. Refunding Bonds 2012B to provide for the redemption of
the G.O. Bonds 2006B. The refunding reduced total debt payment by $304,967 and resulted in an
economic gain of$257,382.
The proceeds of the crossover refunding were placed in an irrevocable escrow account and were used to
purchase U.S. government securities. The escrow account investments will provide the resources to
cover principal and interest payments on the refunding bonds until the crossover date. The refunding
bonds cross over on the dates the refunded bonds are callable. Until the crossover dates, both the
refunded and refunding bonds will be reported in the financial statements.
Escrow
Crossover Principal to Deposit
Issue to be Refunded Date be Refunded at 12/31/12
G.O. Bonds 2006B 1/1/2015 $ 3,000,000 $ 3,156,550
88
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 11—Risk Financing and Related Insurance Issues
The City is exposed to various risk of loss related to torts; thefts of, damage to and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. In order to protect against these risks
of loss, the City purchases commercial insurance through the League of Minnesota Cities Insurance
Trust, a public entity risk pool, for property insurance and workers compensation. This pool currently
operates as a common risk management and insurance program for municipal entities. The City pays an
annual premium to the League for its insurance coverage. The League of Minnesota Cities Insurance
Trust is self-sustaining through commercial companies for excess claims. The City is covered through
the pool for any claims incurred but unreported, however, retains risk for the deductible portion of its
insurance policies. The amount of these deductibles is considered immaterial to the financial statements.
During the year ended December 31, 2012, these were no significant reductions in insurance coverage
from the prior year. Settled claims have not exceeded the City's commercial coverage in any of the past
three years.
Note 12—Contingencies
The City has been named in various legal actions. At the present time, there is no significant litigation
pending that would cause a material effect on the financial statements if unfavorable rulings would
result. While it is not possible to provide any probability of success or estimate of potential loss in
defending any of these legal actions, the City expects to contest the allegations vigorously and does not
believe these actions will have a material effect on the financial statements.
A potential claim may be asserted against the City arising out of its membership in the Western Area
Firing Training Academy (WAFTA). WAFTA is a joint powers entity consisting of 11 member cities
that was formed in 1974 to purchase property to be used and operated as a fire training facility. In the
late 1980's, WAFTA became aware that the site was contaminated. Since that time, WAFTA has been
working with the Minnesota Pollution Control Agency(MPCA) and other responsible parties to address
the contamination issues on the site. At this time, there is not an estimated dollar amount of the cost to
remediate the site nor has a claim been asserted against WAFTA or the City.
Note 13—Contract Commitments
At December 31,2012,the City had commitments on various construction projects. These commitments
totaled approximately$7,624,749.
89
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 14—Conduit Debt Obligations
From time to time, the City has issued Industrial Revenue and Housing bonds to provide financial
assistance to private-sector entities for the acquisition and construction of industrial and commercial
facilities deemed to be in the public interest. The bonds are secured by the property financed and are
payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds,
ownership of the acquired facilities transfers to the private-sector entity served by the bond issuance.
Neither the City, the State, nor any political subdivision thereof is obligated in any manner for
repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying
financial statements. As of December 31, 2012, there were 23 series of Industrial Revenue Bonds
outstanding,with outstanding balances of$107,970,837.
Note 15—Fund Balance Classification
At December 31,2012, a summary of the governmental fund balance classifications are as follows:
General
Obligation
Improv. Capital Public Shady Oak Other
Revolving Improvement Improvement Road Govt
General 2005B Maintenance Construction North Funds Total
Nonspendable:
Prepaid Items $ 52,190 $ - $ - $ - $ - $ 530 $ 52,720
Land Held for Resale - - - - - 537,000 537,000
Total Nonspendable 52,190 - - - - 537,530 589,720
Restricted for:
Debt Service - 2,099,029 - - - 15,259,926 17,358,955
Special Assessments - - - - - 482,792 482,792
Franchise Fee - - - - - 43,038 43,038
Cemetary - - - - - 141,141 141,141
Recycling - - - - - 10,393 10,393
Law Enforcement - - - - - 165,915 165,915
E-911 - - - - - 235,315 235,315
Park Dedication Fees - - - - - 462,539 462,539
Tax Increment - - - - - 3,381,001 3,381,001
- 2,099,029 - - - 20,182,060 22,281,089
Assigned to:
Capital Projects - - 12,993,921 - - 493,064 13,486,985
Improvement Projects - - - - 8,629,442 12,209,623 20,839,065
Total Assigned - - 12,993,921 - 8,629,442 12,702,687 34,326,050
Unassigned:
Budget Stabilization 5,893,437 - - - - - 5,893,437
Working Capital 15,104,613 - - - - - 15,104,613
Unassigned 71,000 - - (3,457,519) - (850,762) (4,237,281)
Total Unassigned 21,069,050 - - (3,457,519) - (850,762) 16,760,769
Total Fund Balance $21,121,240 $2,099,029 $12,993,921 $(3,457,519) $8,629,442 $32,571,515 $73,957,628
90
City of Eden Prairie, Minnesota
Notes to Financial Statements
Note 16—Change in Accounting Principle
For the year ended December 31, 2012,the City implemented GASB Statement No. 63 and No. 65. This
action resulted in the establishment of categories outside of assets and liabilities titled deferred outflows
and deferred inflows. The Statement also retitled Net Assets as Net Position
91
City of Eden Prairie, Minnesota
Required Supplemental Information
Modified Approach for Infrastructure Assets
Condition Rating of the City's Street System:
Average
PCI
2010 81.10%
2007 81.30%
2004 80.40%
2001 80.50%
1998 84.90%
Comparison of Needed-to-Actual Maintenance/Preservation:
2012 2011 2010 2009 2008
Budget $2,397,000 $2,304,079 $2,280,000 $2,190,000 $2,080,000
Actual 2,172,757 1,711,894 1,960,670 2,187,455 1,581,724
Difference $ (224,243) $ (592,185) $ (319,330) $ (2,545) $ (498,276)
The condition of road pavement is measured using Good Pointe's Icon pavement management system.
Each of the pavements in the City of Eden Prairie was visually inspected using the Paver-based Pavement
Condition Index (PCI) methodology. The methodology is based on a numeric rating system ranging
from 100 for a newly surfaced pavement to 0 for a failed pavement. The condition index is used to
classify roads in excellent condition (85-100), very good condition (70-84), good condition (55-69), fair
condition (40-54), poor condition (25-39), very poor condition (10-24) and failed condition (0-9). It is
the City's policy to maintain an average PCI of 60 percent.
92
City of Eden Prairie, Minnesota
Required Supplemental Information
Other Post-Employment Benefits Plan
Schedule of Funding Progress
Unfunded Unfunded
Actuarial Actuarial Actuarial Actuarial Liability
Fiscal Valuation Accrued Value of Accrued Funded Covered as a % of
Year Ended Date Liability Plan Assets Liability Ratio Payroll Payroll
12/31/08 1/1/08 $ 1,781,809 $ - $ 1,781,809 0.0% $ 16,945,552 10.5%
12/31/09 1/1/08 1,781,809 - 1,781,809 0.0% 16,945,552 10.5%
12/31/10 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2%
12/31/11 1/1/10 2,438,910 - 2,438,910 0.0% 17,127,274 14.2%
12/31/12 1/1/12 2,814,481 - 2,814,481 0.0% 17,746,102 15.9%
93
Combining
Fund Statements
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue sources that
are restricted or committed to expenditures for specified purposes other than debt service or capital
projects.
Housing Redevelopment Authority(HRA Grant) - This fund accounts for monies received under Title
I of the Housing and Community Development Act of 1974 and other related housing activities.
Pleasant Hills Cemetery - This fund accounts for the current operations of the City cemetery including
maintenance costs and lot sales.
Recycling - This fund accounts for monies received from Hennepin County's household waste rebate
programs. All dollars received are to be refunded to eligible households within Eden Prairie.
95
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds
Debt service funds are used to account for all financial resources that are restricted, committed, or
assigned to expenditures for principal and interest.
HRA Lease Revenue 2002 - This fund accounts for the refunding of the HRA Lease Revenue Bonds of
1992 (Rink Addition) and the HRA Lease Revenue Bonds of 1993 (City Center).
General Obligation Park Refunding 2003 - This fund accounts for the refunding of the G.O. Park
Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
major park development and park improvement projects within the City.
Open Space Refunding 2003 - This fund accounts for the refunding of the 1994 G.O. Open Space
Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
the acquisition of land for the City's preservation program.
General Obligation Improvement 2003D - This fund accounts for the accumulation of resources
needed to repay bonds issued to finance the construction of streets, lateral utilities, and drainage for the
Charlson and Hillcrest Construction Projects. The primary sources of repayment on these bonds are
special assessments levied on benefited properties.
General Obligation Improvement Revolving 2005A - This fund is used to account for the
accumulation of tax revenues needed to repay bonds issued to pay the construction projects for the ADC
project.
General Obligation Bonds 2005C - This fund is used to account for the accumulation of tax revenues
needed to repay bonds issued to pay the construction projects for various trails, park improvements and
the community center.
General Obligation Bonds 2006A - This fund is used to account for the accumulation of tax revenues
needed to repay bonds issued to pay the construction projects for various trails, park improvements and
the community center.
General Obligation Bonds 2006B - This fund is used to account for the accumulation of tax revenues
needed to repay bonds issued to pay the construction projects for the new Fire station.
General Obligation Bonds 2006C - This fund is used to account for the accumulation of tax revenues
needed to repay bonds issued to finance various fire vehicles and upgrades to the communications
control room.
96
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds (Continued)
3rd Rink Lease Revenue Bonds 2007A - This fund is used to account for the accumulation of tax
revenues needed to repay bonds issued to pay the construction projects for the 3rd Sheet of Ice at the
community center.
Capital Equipment Notes 2008A - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project, regional radio conversion project and
two fire trucks.
General Obligation Bonds 2008B - This fund is used to account for the accumulation of resources
needed to repay bonds issued to finance the construction of streets, lateral utilities, and drainage for the
Flying Cloud Drive construction project. The primary sources of repayment on these bonds are special
assessments levied on benefited properties.
Capital Equipment Notes 2009B - This fund is used to account for the accumulation of tax revenues
needed to repay certificates issued to finance the 20/40/15 project and the regional radio conversion
project.
CIP Refunding Bonds 2009C - This fund accounts for the refunding of the HRA Lease Revenue Facility
Bonds for the Fire Station.
General Obligation Improvement Bonds 2010A - This fund is used to account for the accumulation of
tax revenues needed to repay bonds issued to pay the construction costs for the Singletree Lane project.
General Obligation Improvement Bonds 2011B - This fund is used to account for the accumulation of
tax revenues needed to repay bonds issued to finance the Self Contained Breathing Apparatus Gear for
the fire department.
General Obligation Refunding 2011C - This fund accounts for the refunding of the G.O. Park
Referendum Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued
to finance construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2011D - This fund accounts for the refunding of the G.O. Improvement
Revolving Bonds which accounted for the accumulation of tax revenues needed to repay bonds issued to
finance the construction at 212 and Charleston Road.
97
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Debt Service Funds (Continued)
General Obligation Refunding 2012A - This fund accounts for the refunding of the G.O. Bonds 2005C
which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for various trails,park improvements and the community center.
General Obligation Refunding 2012B - This fund accounts for the refunding of the G.O. Bonds 2006B
which accounted for the accumulation of tax revenues needed to repay bonds issued to finance
construction projects for the new fire station.
General Obligation Improvement Bonds 2012C- This fund is used to account for the accumulation of
special assessments needed to repay bonds issued to finance the Shady Oak Road North project.
98
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Projects Funds
Capital projects funds are used to account for all financial resources that are restricted, committed, or
assigned to expenditures for capital outlay.
Police - This fund accounts for all confiscated money, and / or property obtained through drug-related
criminal arrests and compliance fines. The funds are earmarked for expenditures on law enforcement
operations.
E-911 - This fund accounts for monies received from the State of Minnesota to be used for the E-911
emergency system.
Senior Board- This fund was established to account for monies received for Senior Awareness Week.
Park Improvement - This fund accounts for the park dedication fees, grants, and other contributions
earmarked for expenditure on park acquisition and development.
CIP Trails - This fund accounts for the accumulation of resources to be used for capital improvements
and maintenance of City trails.
CIP Pavement Management - This fund accounts for the accumulation of resources to be used for
capital improvements and maintenance of City streets.
Economic Development - This fund accounts for money set aside to assist in the redevelopment of the
City.
Project - This fund accounts for tax increment revenue set aside to assist in the redevelopment of the
City.
Parks Referendum - This fund accounts for the construction projects at the various city parks which
were approved with the park referendum.
Trails Referendum - This fund accounts for the construction projects on the various city trails which
were approved with the park referendum.
Sprint / Nextel - This fund accounts for contributions from Sprint for the transition of the City's radio
system.
HRA - This fund accounts for the accumulation of resources to be used for economic development
projects.
99
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Capital Projects Funds (Continued)
Flying Cloud Drive - This fund accounts for proceeds of bonds sold to finance the construction of a
three lane road from south of Shady Oak Road to the south end of the Liberty Plaza campus.
Transportation - This fund accounts for proceeds of state aid. This revenue is used to finance street
improvements.
Shady Oak Road South - This fund accounts for the accumulation of resources to be used for the
reconstruction of Shady Oak Road from Flying Cloud Drive to Rowland Road.
Cable PEG (Public, Educational, and Government)- This fund accounts for the revenues collected
from Comcast. These funds will be used for the production of PEG Access programming.
100
City of Eden Prairie, Minnesota
Nonmajor Governmental Funds
Permanent Funds
Permanent funds are used to account for resources that are restricted to the extent that only earnings,
and not principal, may be used for purposes that support the City's programs that is, for the benefit of
the City or its citizens.
Historical and Cultural - This fund accumulates revenue from the sale of a book on Eden Prairie's 100-
year history. The book was donated to the City by the Eden Prairie Historical Society, with revenues
earmarked for expenditure on the preservation of the history of Eden Prairie.
Cemetery Perpetual Care - This fund was established to account for funds dedicated for cemetery
maintenance in accordance with state statutes.
101
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 1 of 9
December 31,2012
Special Revenue
Pleasant
HRA Hills
Grant Cemetery Recycling Total
ASSETS
Cash and Investments $ 100,316 $ 6,853 $ 15,514 $ 122,683
Receivables
Accounts - - - -
Interest - 9 - 9
Due from Other Governments 25,186 - - 25,186
Unremitted Taxes - - - -
Unremitted Special Assessments - - - -
Delinquent Special Assessments - - - -
Deferred Special Assessments - - - -
Special Deferred Special Assessments - - - -
Due from Other Funds - - - -
Prepaid Items 130 - - 130
Land Held for Resale - - - -
Cash and Investments with Escrow Agent - - - -
Total Assets $ 125,632 $ 6,862 $ 15,514 $ 148,008
LIABILITIES
Accounts and Contracts Payable $ 124,937 $ 900 $ 5,011 $ 130,848
Salaries Payable 1,104 - 110 1,214
Interest Payable - - - -
Due to Other Governments 550 - - 550
Due to Other Funds - - - -
Unearned Revenue - - - -
Total Liabilities 126,591 900 5,121 132,612
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - -
Unavailable Revenue-Special Assessments - - - -
Total Deferred Inflows of Resources - - - -
FUND BALANCES
Nonspendable 130 - - 130
Restricted - 5,962 10,393 16,355
Assigned - - - -
Unassigned (1,089) - - (1,089)
Total Fund Balance (959) 5,962 10,393 15,396
Total Liabilities,Deferred Inflows of $ 125,632 $ 6,862 $ 15,514 $ 148,008
Resources,and Fund Balances
102
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 2 of 9
December 31,2012
Debt Service
General General General
HRA Obligation Open Obligation Obligation General
Lease Park Space Improv. Improv. Obligation
Revenue Refunding Refunding Bonds Revolving Bonds
2002 2003 2003 2003D 2005A 2005C
ASSETS
Cash and Investments $ - $ - $ 171,025 $ - $ 19,067 $ 301,269
Receivables
Accounts - - - - - -
Interest - - 86 - 104 10,195
Due from Other Governments - - - - - -
Unremitted Taxes - - 798 - 443 852
Unremitted Special Assessments - - - 266 - -
Delinquent Special Assessments - - - 11 - -
Deferred Special Assessments - - - 816,511 507,107 -
Special Deferred Special Assessments - - - 120,761 - -
Due from Other Funds - - - - - -
Prepaid Items - - - - - 400
Land Held for Resale - - - - - -
Cash and Investments with Escrow Agent - - - - - 4,897,040
Total Assets $ - $ - $ 171,909 $ 937,549 $ 526,721 $ 5,209,756
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ - $ - $ -
Salaries Payable - - - - - -
Interest Payable - - - 893 - -
Due to Other Governments - - - - - -
Due to Other Funds - - - 522,192 - -
Unearned Revenue - - - - - -
Total Liabilities - - - 523,085 - -
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - - - -
Unavailable Revenue-Special Assessments - - - - 937,283 507,107 -
Total Deferred Inflows of Resources - - - - 937,283 507,107 -
FUND BALANCES
Nonspendable - - - - - 400
Restricted - - 171,909 - 19,614 5,209,356
Assigned - - - - - -
Unassigned - - - (522,819) - -
Total Fund Balance - - 171,909 (522,819) 19,614 5,209,756
Total Liabilities,Deferred Inflows of $ - $ - $ 171,909 $ 937,549 $ 526,721 $ 5,209,756
Resources,and Fund Balances
103
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 3 of 9
December 31,2012
Debt Service
3rd Rink
General General General Lease Capital General
Obligation Obligation Obligation Revenue Equip Obligation
Bonds Bonds Bonds Bonds Notes Bonds
2006A 2006B 2006C 2007A 2008A 2008B
ASSETS
Cash and Investments $ 346,721 $ 387,438 $ - $ 1,912 $ 27,256 $ 1,204
Receivables
Accounts - - - - - -
Interest 5,651 9,399 - 156 - -
Due from Other Governments - - - - - -
Unremitted Taxes 3,281 1,442 - - 1,726 -
Unremitted Special Assessments - - - - - -
Delinquent Special Assessments - - - - - -
Deferred Special Assessments - - - - - -
Special Deferred Special Assessments - - - - - -
Due from Other Funds 602,280 - - - - -
Prepaid Items - - - - - -
Land Held for Resale - - - - - -
Cash and Investments with Escrow Agent 4,240,484 2,966,982 - 96,015 - -
Total Assets $ 5,198,417 $ 3,365,261 $ - $ 98,083 $ 28,982 $ 1,204
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ - $ - $ -
Salaries Payable - - - - - -
Interest Payable - - - - 122 23
Due to Other Governments - - - - - -
Due to Other Funds - - - - - -
Unearned Revenue - - - - - -
Total Liabilities - - - - 122 23
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - - -
Unavailable Revenue-Special Assessments - - - - - -
Total Deferred Inflows of Resources - - - - - -
FUND BALANCES
Nonspendable - - - - - -
Restricted 5,198,417 3,365,261 - 98,083 28,860 1,181
Assigned - - - - - -
Unassigned - - - - - -
Total Fund Balance 5,198,417 3,365,261 - 98,083 28,860 1,181
Total Liabilities,Deferred Inflows of $ 5,198,417 $ 3,365,261 $ - $ 98,083 $ 28,982 $ 1,204
Resources,and Fund Balances
104
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 4 of 9
December 31,2012
Debt Service
General General General
Capital CIP Obligation General Obligation Obligation
Equip Refunding Improvement Obligation Refunding Refunding
Notes Bonds Bonds Bonds Bonds Bonds
2009B 2009C 2010A 2011B 2011C 2011D
ASSETS
Cash and Investments $ 158,421 $ 126,016 $ 63,454 $ 24,395 $ - $ -
Receivables
Accounts - - - - - -
Interest 319 279 81 62 - -
Due from Other Governments - - - - - -
Unremitted Taxes 1,543 1,283 - 390 - -
Unremitted Special Assessments - - - - - -
Delinquent Special Assessments - - - - - -
Deferred Special Assessments - - 981,144 - - -
Special Deferred Special Assessments - - - - - -
Due from Other Funds - - - - - -
Prepaid Items - - - - - -
Land Held for Resale - - - - - -
Cash and Investments with Escrow Agent - - - - 141,214 79,675
Total Assets $ 160,283 $ 127,578 $ 1,044,679 $ 24,847 $ 141,214 $ 79,675
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ - $ - $ -
Salaries Payable - - - - - -
Interest Payable - - - - 24 15
Due to Other Governments - - - - - -
Due to Other Funds - - - - 40,181 39,907
Unearned Revenue - - - - - -
Total Liabilities - - - - 40,205 39,922
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - - -
Unavailable Revenue-Special Assessments - - 981,144 - - -
Total Deferred Inflows of Resources - - 981,144 - - -
FUND BALANCES
Nonspendable - - - - - -
Restricted 160,283 127,578 63,535 24,847 101,009 39,753
Assigned - - - - - -
Unassigned - - - - - -
Total Fund Balance 160,283 127,578 63,535 24,847 101,009 39,753
Total Liabilities,Deferred Inflows of $ 160,283 $ 127,578 $ 1,044,679 $ 24,847 $ 141,214 $ 79,675
Resources,and Fund Balances
105
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 5 of 9
December 31,2012
Debt Service
General General General
Obligation Obligation Obligation
Refunding Refunding Improvement
Bonds Bonds Bonds
2012A 2012B 2012C Total
ASSETS
Cash and Investments $ 61 $ 38 $ 242,649 $ 1,870,926
Receivables
Accounts - - - -
Interest 13 8 - 26,353
Due from Other Governments - - - -
Unremitted Taxes - - - 11,758
Unremitted Special Assessments - - - 266
Delinquent Special Assessments - - - 11
Deferred Special Assessments - - - 2,304,762
Special Deferred Special Assessments - - - 120,761
Due from Other Funds - - - 602,280
Prepaid Items - - - 400
Land Held for Resale - - - -
Cash and Investments with Escrow Agent 217,903 189,568 - 12,828,881
Total Assets $ 217,977 $ 189,614 $ 242,649 $ 17,766,398
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ -
Salaries Payable - - - -
Interest Payable - - - 1,077
Due to Other Governments - - - -
Due to Other Funds - - - 602,280
Unearned Revenue - - - -
Total Liabilities - - - 603,357
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - -
Unavailable Revenue-Special Assessments - - - 2,425,534
Total Deferred Inflows of Resources - - - 2,425,534
FUND BALANCES
Nonspendable - - - 400
Restricted 217,977 189,614 242,649 15,259,926
Assigned - - - -
Unassigned - - - (522,819)
Total Fund Balance 217,977 189,614 242,649 14,737,507
Total Liabilities,Deferred Inflows of $ 217,977 $ 189,614 $ 242,649 $ 17,766,398
Resources,and Fund Balances
106
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 6 of 9
December 31,2012
Capital Projects
CIP
Senior Park CIP Pavement
Police E-911 Board Improvement Trails Management
ASSETS
Cash and Investments $ 221,352 $ 312,734 $ 10,766 $ 2,670,584 $ - $ -
Receivables
Accounts - - - - - 461,313
Interest 310 424 16 3,643 72 1,896
Due from Other Governments - 13,653 - - - -
Unremitted Taxes - - - - - -
Unremitted Special Assessments - - - - - -
Delinquent Special Assessments - - - - - -
Deferred Special Assessments - - - - 210,000 -
Special Deferred Special Assessments - - - - - -
Due from Other Funds - - - - - -
Prepaid Items - - - - - -
Land Held for Resale - - - - - -
Cash and Investments with Escrow Agent - - - - - -
Total Assets $ 221,662 $ 326,811 $ 10,782 $ 2,674,227 $ 210,072 $ 463,209
LIABILITIES
Accounts and Contracts Payable $ 9,478 $ 15,766 $ 7 $ - $ 5,454 $ 3,689
Salaries Payable 1,967 - - - - -
Interest Payable - - - - - -
Due to Other Governments - - - - - -
Due to Other Funds - - - - 274,882 161,560
Unearned Revenue - - - 308,243 - -
Total Liabilities 11,445 15,766 7 308,243 280,336 165,249
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - - -
Unavailable Revenue-Special Assessments - - - - 210,000 -
Total Deferred Inflows of Resources - - - - 210,000 -
FUND BALANCES
Nonspendable - - - - - -
Restricted 165,915 235,315 - 462,539 - -
Assigned 44,302 75,730 10,775 1,903,445 - 297,960
Unassigned - - - - (280,264) -
Total Fund Balance 210,217 311,045 10,775 2,365,984 (280,264) 297,960
Total Liabilities,Deferred Inflows of $ 221,662 $ 326,811 $ 10,782 $ 2,674,227 $ 210,072 $ 463,209
Resources,and Fund Balances
107
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 7 of 9
December 31,2012
Capital Projects
Economic
Development Project Parks Trails Sprint/
Fund Fund Referendum Referendum Nextel HRA
ASSETS
Cash and Investments $ 4,395,434 $ 4,407,111 $ - $ - $ - $ 239,321
Receivables
Accounts - - - - - -
Interest 6,105 6,357 - - - 276
Due from Other Governments - - - - - -
Unremitted Taxes - - - - - 719
Unremitted Special Assessments - - - - - -
Delinquent Special Assessments - - - - - -
Deferred Special Assessments - - - - - -
Special Deferred Special Assessments - - - - - -
Due from Other Funds - 483,032 - - - -
Prepaid Items - - - - - -
Land Held for Resale 537,000 - - - - -
Cash and Investments with Escrow Agent - - - - - -
Total Assets $ 4,938,539 $ 4,896,500 $ - $ - $ - $ 240,316
LIABILITIES
Accounts and Contracts Payable $ - $ 300 $ - $ - $ - $ -
Salaries Payable - - - - - 5,559
Interest Payable - - - - - -
Due to Other Governments - 9,198 - - - -
Due to Other Funds - - - - 46,590 -
Unearned Revenue - - - - - -
Total Liabilities - 9,498 - - 46,590 5,559
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - - -
Unavailable Revenue-Special Assessments - - - - - -
Total Deferred Inflows of Resources - - - - - -
FUND BALANCES
Nonspendable 537,000 - - - - -
Restricted - 3,381,001 - - - -
Assigned 4,401,539 1,506,001 - - - 234,757
Unassigned - - - - (46,590) -
Total Fund Balance 4,938,539 4,887,002 - - (46,590) 234,757
Total Liabilities,Deferred Inflows of $ 4,938,539 $ 4,896,500 $ - $ - $ - $ 240,316
Resources,and Fund Balances
108
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 8 of 9
December 31,2012
Capital Projects
Shady Oak
Flying Cloud Road Cable
Drive Transportation South PEG Total
ASSETS
Cash and Investments $ 426,114 $ 849,884 $ 3,363,045 $ 16,671 $ 16,913,016
Receivables
Accounts - - - 26,386 487,699
Interest 664 398 - 4 20,165
Due from Other Governments - - - - 13,653
Unremitted Taxes - - - - 719
Unremitted Special Assessments - - - - -
Delinquent Special Assessments - - - - -
Deferred Special Assessments 1,210,000 107,170 - - 1,527,170
Special Deferred Special Assessments - - - - -
Due from Other Funds - - - 483,032
Prepaid Items - - - - -
Land Held for Resale - - - - 537,000
Cash and Investments with Escrow Agent - - - - -
Total Assets $ 1,636,778 $ 957,452 $ 3,363,045 $ 43,061 $ 19,982,454
LIABILITIES
Accounts and Contracts Payable $ - $ - $ 56,546 $ - $ 91,240
Salaries Payable - - - - 7,526
Interest Payable - - 89 - 89
Due to Other Governments - - - - 9,198
Due to Other Funds - - - 483,032
Unearned Revenue - - - - 308,243
Total Liabilities - - 56,635 - 899,328
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - - -
Unavailable Revenue-Special Assessments 1,210,000 107,170 - - 1,527,170
Total Deferred Inflows of Resources 1,210,000 107,170 - - 1,527,170
FUND BALANCES
Nonspendable - - - - 537,000
Restricted 393,062 89,730 - 43,038 4,770,600
Assigned 33,716 760,552 3,306,410 23 12,575,210
Unassigned - - - - (326,854)
Total Fund Balance 426,778 850,282 3,306,410 43,061 17,555,956
Total Liabilities,Deferred Inflows of $ 1,636,778 $ 957,452 $ 3,363,045 $ 43,061 $ 19,982,454
Resources,and Fund Balances
109
City of Eden Prairie,Minnesota
Combining Balance Sheet
Nonmajor Governmental Funds Page 9 of 9
December 31,2012
Permanent Fund
Cemetery Total
Historical Perpetual Nonmajor
and Care Governmental
Cultural Fund Total Funds
ASSETS
Cash and Investments $ 7,716 $ 254,557 $ 262,273 $ 19,168,898
Receivables
Accounts - - - 487,699
Interest 11 372 383 46,910
Due from Other Governments - - - 38,839
Unremitted Taxes - - - 12,477
Unremitted Special Assessments - - - 266
Delinquent Special Assessments - - - 11
Deferred Special Assessments - - - 3,831,932
Special Deferred Special Assessments - - - 120,761
Due from Other Funds - - - 1,085,312
Prepaid Items - - - 530
Land Held for Resale - - - 537,000
Cash and Investments with Escrow Agent - - - 12,828,881
Total Assets $ 7,727 $ 254,929 $ 262,656 $ 38,159,516
LIABILITIES
Accounts and Contracts Payable $ - $ - $ - $ 222,088
Salaries Payable - - - 8,740
Interest Payable - - - 1,166
Due to Other Governments - - - 9,748
Due to Other Funds - - - 1,085,312
Unearned Revenue - - - 308,243
Total Liabilities - - - 1,635,297
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenue-Property Taxes - - - -
Unavailable Revenue-Special Assessments - - - 3,952,704
Total Deferred Inflows of Resources - - - 3,952,704
FUND BALANCES
Nonspendable - - - 537,530
Restricted - 135,179 135,179 20,182,060
Assigned 7,727 119,750 127,477 12,702,687
Unassigned - - - (850,762)
Total Fund Balance 7,727 254,929 262,656 32,571,515
Total Liabilities,Deferred Inflows of $ 7,727 $ 254,929 $ 262,656 $ 38,159,516
Resources,and Fund Balances
110
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page I of9
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Special Revenue
Pleasant
HRA Hills
Grant Cemetery Recycling Total
REVENUES
General Property Taxes $ - $ - $ - $ -
Special Assessments - - - -
Licenses and Permits - - - -
Intergovernmental Revenue 623,256 - 152,614 775,870
Fines and Forfeits - - - -
Investment Income - 4 - 4
Interest on Escrow Fund - - - -
Rental - - - -
Other
Fees - 10,900 - 10,900
Contributions and Donations - - - -
Miscellaneous - - - -
Total Revenues 623,256 10,904 152,614 786,774
EXPENDITURES
Current
Community Development 625,203 - - 625,203
Police - - - -
Public Works - - 155,506 155,506
Parks and Recreation - 11,311 - 11,311
Interest on Interfund Borrowing - - - -
Capital Outlay
Police - - - -
Public Works - - - -
Parks and Recreation - - - -
Debt Service
Principal - - - -
Interest - - - -
Bond Issuance Cost - - - -
Fiscal Agent Fees - - - -
Total Expenditures 625,203 11,311 155,506 792,020
Excess of Revenues Over(Under)Expenditures (1,947) (407) (2,892) (5,246)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - -
Premiums - - - -
Sale of Capital Assets - - - -
Transfers In - - - -
Transfers Out - - - -
Total Other Financing Sources(Uses) - - - -
Net Change in Fund Balances (1,947) (407) (2,892) (5,246)
Fund Balances(Deficit)-Beginning 988 6,369 13,285 20,642
Fund Balances(Deficit)-Ending $ (959) $ 5,962 $ 10,393 $ 15,396
111
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page of
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Debt Service
General General General
HRA Obligation Open Obligation Obligation General
Lease Park Space Improv. Improv. Obligation
Revenue Refunding Refunding Bonds Revolving Bonds
2002 2003 2003 2003D 2005A 2005C
REVENUES
General Property Taxes $ - $ 114,162 $ 198,542 $ - $ 108,203 $ 211,747
Special Assessments - - - 143,481 194,393 -
Licenses and Permits - - - - - -
Intergovernmental Revenue - - - - - -
Fines and Forfeits - - - - - -
Investment Income - 34 237 - 316 713
Interest on Escrow Fund - - - - - 9,884
Rental - - - - - -
Other
Fees - - - - - -
Contributions and Donations - - - - - -
Miscellaneous - - - - - -
Total Revenues - 114,196 198,779 143,481 302,912 222,344
EXPENDITURES
Current
Community Development - - - - - -
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Interest on Interfund Borrowing 5,546 - - 2,088 - -
Capital Outlay
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Debt Service
Principal 1,195,000 335,000 170,000 175,000 250,000 -
Interest 17,925 6,114 17,738 16,131 37,240 203,145
Bond Issuance Cost - - - - - 94,776
Fiscal Agent Fees - - 431 431 350 400
Total Expenditures 1,218,471 341,114 188,169 193,650 287,590 298,321
Excess of Revenues Over(Under)Expenditures (1,218,471) (226,918) 10,610 (50,169) 15,322 (75,977)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - - - 4,892,097
Premiums - - - - - 99,718
Sale of Capital Assets - - - - - -
Transfers In - - - - - -
Transfers Out (51,506) (44,841) _ - - - -
Total Other Financing Sources(Uses) (51,506) (44,841) - - - 4,991,815
Net Change in Fund Balances (1,269,977) (271,759) 10,610 (50,169) 15,322 4,915,838
Fund Balances(Deficit)-Beginning 1,269,977 271,759 161,299 (472,650) 4,292 293,918
Fund Balances(Deficit)-Ending $ - $ - $ 171,909 $ (522,819) $ 19,614 $ 5,209,756
112
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 3 of9
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Debt Service
3rd Rink
General General General Lease Capital General
Obligation Obligation Obligation Revenue Equip Obligation
Bonds Bonds Bonds Bonds Notes Bonds
2006A 2006B 2006C 2007A 2008A 2008B
REVENUES
General Property Taxes $ 815,708 $ 352,403 $ - $ - $ 421,891 $ -
Special Assessments - - - - - -
Licenses and Permits - - - - - -
Intergovernmental Revenue - - - - - -
Fines and Forfeits - - - - - -
Investment Income 1,619 670 - 334 - -
Interest on Escrow Fund 10,513 9,117 - - - -
Rental - - - - - -
Other
Fees - - - - - -
Contributions and Donations - - - - - -
Miscellaneous - - - - - -
Total Revenues 827,840 362,190 - 334 421,891 -
EXPENDITURES
Current
Community Development - - - - - -
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Interest on Interfund Borrowing - - 73 - 167 29
Capital Outlay
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Debt Service
Principal 540,000 175,000 235,000 65,000 290,000 105,000
Interest 232,663 160,851 4,994 63,200 78,842 65,110
Bond Issuance Cost 8,390 59,933 - - - -
Fiscal Agent Fees 925 400 - 2,150 400 400
Total Expenditures 781,978 396,184 240,067 130,350 369,409 170,539
Excess of Revenues Over(Under)Expenditures 45,862 (33,994) (240,067) (130,016) 52,482 (170,539)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - 2,980,432 - - - -
Premiums - 48,773 - - - -
Sale of Capital Assets - - - - - -
Transfers In - - - 130,000 - 171,000
Transfers Out - - (36,380) - - -
Total Other Financing Sources(Uses) - 3,029,205 (36,380) 130,000 - 171,000
Net Change in Fund Balances 45,862 2,995,211 (276,447) (16) 52,482 461
Fund Balances(Deficit)-Beginning 5,152,555 370,050 276,447 98,099 (23,622) 720
Fund Balances(Deficit)-Ending $ 5,198,417 $ 3,365,261 $ - $ 98,083 $ 28,860 $ 1,181
113
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 4of9
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Debt Service
General General General
Capital CIP Obligation General Obligation Obligation
Equip Refunding Improvement Obligation Refunding Refunding
Notes Bonds Bonds Bonds Bonds Bonds
2009E 2009C 2010A 2011E 2011C 2011D
REVENUES
General Property Taxes $ 377,220 $ 313,688 $ - $ 95,397 $ - $ -
Special Assessments - - 130,952 - - -
Licenses and Permits - - - - - -
Intergovernmental Revenue - - - - - -
Fines and Forfeits - - - - - -
Investment Income 911 659 313 252 - -
Interest on Escrow Fund - - - - - -
Rental - - - - - -
Other
Fees - - - - - -
Contributions and Donations - - - - - -
Miscellaneous - - - - - -
Total Revenues 378,131 314,347 131,265 95,649 - -
EXPENDITURES
Current
Community Development - - - - - -
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Interest on Interfund Borrowing - - - - 140 84
Capital Outlay
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Debt Service
Principal 295,000 280,000 65,000 80,000 - -
Interest 58,650 23,025 36,635 11,437 39,540 39,838
Bond Issuance Cost - - - - - -
Fiscal Agent Fees 400 400 400 - 525 -
Total Expenditures 354,050 303,425 102,035 91,437 40,205 39,922
Excess of Revenues Over(Under)Expenditures 24,081 10,922 29,230 4,212 (40,205) (39,922)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - - - -
Premiums - - - - - -
Sale of Capital Assets - - - - - -
Transfers In - - 2,998 - - -
Transfers Out - - - - - -
Total Other Financing Sources(Uses) - - 2,998 - - -
Net Change in Fund Balances 24,081 10,922 32,228 4,212 (40,205) (39,922)
Fund Balances(Deficit)-Beginning 136,202 116,656 31,307 20,635 141,214 79,675
Fund Balances(Deficit)-Ending $ 160,283 $ 127,578 $ 63,535 $ 24,847 $ 101,009 $ 39,753
114
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page of
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Debt Service
General General General
Obligation Obligation Obligation
Refunding Refunding Improvement
Bonds Bonds Bonds
2012A 2012E 2012C Total
REVENUES
General Property Taxes $ - $ - $ - $ 3,008,961
Special Assessments - - - 468,826
Licenses and Permits - - - -
Intergovernmental Revenue - - - -
Fines and Forfeits - - - -
Investment Income 74 46 10,250 16,428
Interest on Escrow Fund - - - 29,514
Rental - - - -
Other
Fees - - - -
Contributions and Donations - - - -
Miscellaneous - - - -
Total Revenues 74 46 10,250 3,523,729
EXPENDITURES
Current
Community Development - - - -
Police - - - -
Public Works - - - -
Parks and Recreation - - - -
Interest on Interfund Borrowing - - - 8,127
Capital Outlay
Police - - - -
Public Works - - - -
Parks and Recreation - - - -
Debt Service
Principal - - - 4,255,000
Interest - - - 1,113,078
Bond Issuance Cost - - - 163,099
Fiscal Agent Fees - - - 7,612
Total Expenditures - - - 5,546,916
Excess of Revenues Over(Under)Expenditures 74 46 10,250 (2,023,187)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds 217,903 189,568 - 8,280,000
Premiums - - 232,399 380,890
Sale of Capital Assets - - - -
Transfers In - - - 303,998
Transfers Out - - - (132,727)
Total Other Financing Sources(Uses) 217,903 189,568 232,399 8,832,161
Net Change in Fund Balances 217,977 189,614 242,649 6,808,974
Fund Balances(Deficit)-Beginning - - - 7,928,533
Fund Balances(Deficit)-Ending $ 217,977 $ 189,614 $ 242,649 $ 14,737,507
115
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 6 of9
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Capital Projects
CIP
Senior Park CIP Pavement
Police E-911 Board Improvement Trails Mgmt
REVENUES
General Property Taxes $ - $ - $ - $ - $ - $ -
Special Assessments - - - - 31,424 -
Licenses and Permits - - - - - 461,314
Intergovernmental Revenue 2,000 81,917 - 1,000 - -
Fines and Forfeits 3,050 - - - - -
Investment Income 601 903 15 8,997 - -
Interest on Escrow Fund - - - - - -
Rental - - - - - -
Other
Fees - - - 413,785 - -
Contributions and Donations - - 5,714 28,924 - -
Miscellaneous 28,302 - - - - -
Total Revenues 33,953 82,820 5,729 452,706 31,424 461,314
EXPENDITURES
Current
Community Development - - - - - -
Police 34,455 40,384 - - - -
Public Works - - - - - -
Parks and Recreation - - 2,673 - - -
Interest on Interfund Borrowing - - - - 762 3,619
Capital Outlay
Police - 14,581 - - - -
Public Works - - - - 524,220 1,954,698
Parks and Recreation - - - 330,505 - -
Debt Service
Principal - - - - - -
Interest - - - - - -
Bond Issuance Cost - - - - - -
Fiscal Agent Fees - - - - - -
Total Expenditures 34,455 54,965 2,673 330,505 524,982 1,958,317
Excess of Revenues Over(Under)Expenditures (502) 27,855 3,056 122,201 (493,558) (1,497,003)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - - - -
Premiums - - - - - -
Sale of Capital Assets - - - - - -
Transfers In - - - 185,582 230,000 1,740,000
Transfers Out - - (3,875) - - (1,800,000)
Total Other Financing Sources(Uses) - - (3,875) 185,582 230,000 (60,000)
Net Change in Fund Balances (502) 27,855 (819) 307,783 (263,558) (1,557,003)
Fund Balances(Deficit)-Beginning 210,719 283,190 11,594 2,058,201 (16,706) 1,854,963
Fund Balances(Deficit)-Ending $ 210,217 $ 311,045 $ 10,775 $ 2,365,984 $ (280,264) $ 297,960
116
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page of
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Capital Projects
Economic
Development Project Parks Trails Sprint/
Fund Fund Referendum Referendum Nextel HRA
REVENUES
General Property Taxes $ - $ 3,353,556 $ - $ - $ - $ 198,823
Special Assessments - - - - - -
Licenses and Permits - - - - - -
Intergovernmental Revenue 500,000 - - - - -
Fines and Forfeits - - - - - -
Investment Income 14,711 14,186 134 22 - 746
Interest on Escrow Fund - - - - - -
Rental 66,500 - - - - -
Other
Fees - - - - - -
Contributions and Donations - - - - - -
Miscellaneous - - - - - -
Total Revenues 581,211 3,367,742 134 22 - 199,569
EXPENDITURES
Current
Community Development 767,121 2,597,941 - - - 183,195
Police - - - - - -
Public Works - - - - - -
Parks and Recreation - - - - - -
Interest on Interfund Borrowing - - - - - -
Capital Outlay
Police - - - - - -
Public Works - - - 70,035 - -
Parks and Recreation - - 87,591 - - -
Debt Service
Principal - - - - - -
Interest - - - - - -
Bond Issuance Cost - - - - - -
Fiscal Agent Fees - - - - - -
Total Expenditures 767,121 2,597,941 87,591 70,035 - 183,195
Excess of Revenues Over(Under)Expenditures (185,910) 769,801 (87,457) (70,013) - 16,374
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - - - -
Premiums - - - - - -
Sale of Capital Assets 450,000 - - - - -
Transfers In - - - - - -
Transfers Out - (3,210) (646,588) (48,590) - -
Total Other Financing Sources(Uses) 450,000 (3,210) (646,588) (48,590) - -
Net Change in Fund Balances 264,090 766,591 (734,045) (118,603) - 16,374
Fund Balances(Deficit)-Beginning 4,674,449 4,120,411 734,045 118,603 (46,590) 218,383
Fund Balances(Deficit)-Ending $ 4,938,539 $ 4,887,002 $ - $ - $ (46,590) $ 234,757
117
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page of
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Capital Projects
Shady Oak
Flying Cloud Road Cable
Drive Transportation South PEG Total
REVENUES
General Property Taxes $ - $ - $ - $ - $ 3,552,379
Special Assessments 192,503 47,444 - - 271,371
Licenses and Permits - - - 43,038 504,352
Intergovernmental Revenue - - - - 584,917
Fines and Forfeits - - - - 3,050
Investment Income 1,542 700 - 23 42,580
Interest on Escrow Fund - - - - -
Rental - - - - 66,500
Other
Fees - - - - 413,785
Contributions and Donations - - - - 34,638
Miscellaneous - - - - 28,302
Total Revenues 194,045 48,144 - 43,061 5,501,874
EXPENDITURES
Current
Community Development - - - - 3,548,257
Police - - - - 74,839
Public Works - - - - -
Parks and Recreation - - - - 2,673
Interest on Interfund Borrowing - - 512 - 4,893
Capital Outlay
Police - - - - 14,581
Public Works - 13,710 289,466 - 2,852,129
Parks and Recreation - - - - 418,096
Debt Service
Principal - - - - -
Interest - - - - -
Bond Issuance Cost - - - - -
Fiscal Agent Fees - - - - -
Total Expenditures - 13,710 289,978 - 6,915,468
Excess of Revenues Over(Under)Expenditures 194,045 34,434 (289,978) 43,061 (1,413,594)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - - -
Premiums - - - - -
Sale of Capital Assets - - - - 450,000
Transfers In - 550,000 3,600,000 - 6,305,582
Transfers Out (171,000) - - - (2,673,263)
Total Other Financing Sources(Uses) (171,000) 550,000 3,600,000 - 4,082,319
Net Change in Fund Balances 23,045 584,434 3,310,022 43,061 2,668,725
Fund Balances(Deficit)-Beginning 403,733 265,848 (3,612) - 14,887,231
Fund Balances(Deficit)-Ending $ 426,778 $ 850,282 $ 3,306,410 $ 43,061 $ 17,555,956
118
City of Eden Prairie,Minnesota
Combing Statement of Revenues,
Expenditures,and Changes in Fund Balances Page 9 of9
Nonmajor Governmental Funds
For the Year Ended December 31,2012
Permanent Fund
Cemetery Total
Historical Perpetual Nonmajor
and Care Governmental
Cultural Fund Total Funds
REVENUES
General Property Taxes $ - $ - $ - $ 6,561,340
Special Assessments - - - 740,197
Licenses and Permits - - - 504,352
Intergovernmental Revenue - - - 1,360,787
Fines and Forfeits - - - 3,050
Investment Income 13 784 797 59,809
Interest on Escrow Fund - - - 29,514
Rental - - - 66,500
Other
Fees 138 1,200 1,338 426,023
Contributions and Donations - - - 34,638
Miscellaneous - - - 28,302
Total Revenues 151 1,984 2,135 9,814,512
EXPENDITURES
Current
Community Development - - - 4,173,460
Police - - - 74,839
Public Works - - - 155,506
Parks and Recreation - - - 13,984
Interest on Interfund Borrowing - - - 13,020
Capital Outlay
Police - - - 14,581
Public Works - - - 2,852,129
Parks and Recreation - - - 418,096
Debt Service
Principal - - - 4,255,000
Interest - - - 1,113,078
Bond Issuance Cost - - - 163,099
Fiscal Agent Fees - - - 7,612
Total Expenditures - - - 13,254,404
Excess of Revenues Over(Under)Expenditures 151 1,984 2,135 (3,439,892)
OTHER FINANCING SOURCES(USES)
Issuance of Refunding Bonds - - - 8,280,000
Premiums - - - 380,890
Sale of Capital Assets - - - 450,000
Transfers In - - - 6,609,580
Transfers Out - - (2,805,990)
Total Other Financing Sources(Uses) - - - 12,914,480
Net Change in Fund Balances 151 1,984 2,135 9,474,588
Fund Balances(Deficit)-Beginning 7,576 252,945 260,521 23,096,927
Fund Balances(Deficit)-Ending $ 7,727 $ 254,929 $ 262,656 $ 32,571,515
119
City of Eden Prairie, Minnesota
Internal Service Funds
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the government and to other government
units,on a cost reimbursement basis.
Health & Benefits - This fund accounts for the activities pertaining to health, dental, life and disability
insurance. This fund also accounts for the employer's portion of pension, FICA and medicare
contributions.
Severance - This fund accounts for the payment of unused personal time off for governmental fund
employees.
Workers Compensation - This fund accounts for the costs associated with workers' compensation.
Revenues are primarily charges to other funds, interest earnings and insurance checks. Expenditures
will consist of insurance premiums.
Property Insurance - This fund accounts for the costs associated with the City's property and casualty
insurance program. Revenues are primarily charges to other funds and interest earnings. Expenditures
will consist of insurance premiums.
Facilities - This fund accounts for the costs associated with maintaining city owned buildings. Revenues
are primarily charges to other funds and interest earnings.
Fleet - These funds account for the costs associated with maintaining machinery and equipment for the
City. Revenues are primarily charges to other funds and interest earnings.
Information Technology - These funds account for the costs associated with maintaining and
upgrading the network, computer infrastructure and communications service technologies that support
the City's mission-critical operations. Revenues are primarily charges to other funds and interest
earnings.
120
City of Eden Prairie, Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2012
Health& Workers Property
Benefits Severance Compensation Insurance
ASSETS
Current Assets
Cash and Investments $ 924,935 $ 1,717,288 $ 116,383 $ 46,715
Receivables
Accounts 4,280 - 15,604 -
Interest 691 2,636 133 178
Due From Other Governments - - - -
Inventory - - - -
Prepaid Items - - 83,449 69,111
Total Current Assets 929,906 1,719,924 215,569 116,004
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment - - - -
Less Accumulated Depreciation - - - -
Total Noncurrent Assets - - - -
Total Assets $ 929,906 $ 1,719,924 $ 215,569 $ 116,004
LIABILITIES
Current Liabilities:
Accounts Payable $ 89,225 $ - $ - $ 30,010
Salaries Payable - - 2,168 2,168
Due to Other Governments 273,276 - - -
Unearned Revenue - - - -
Current Portion of Compensated Absences - 962,227 - -
Total Current Liabilities 362,501 962,227 2,168 32,178
Noncurrent Liabilities:
Net OPEB 763,483 - 2,325 2,325
Compensated Absences - 924,493 - -
Total Noncurrent Liabilities 763,483 924,493 2,325 2,325
Total Liabilities 1,125,984 1,886,720 4,493 34,503
Net Position
Net Investment in Capital Assets - - - -
Unrestricted (196,078) (166,796) 211,076 81,501
Total Net Position (196,078) (166,796) 211,076 81,501
Total Liabilities and Net Position $ 929,906 $ 1,719,924 $ 215,569 $ 116,004
121
City of Eden Prairie, Minnesota
Internal Service Funds
Combining Statement of Net Position
December 31,2012
Information
Facilities Fleet Technology Total
ASSETS
Current Assets
Cash and Investments $ 2,648,367 $ 1,820,563 $ 727,964 $ 8,002,215
Receivables
Accounts 1,093 2,002 - 22,979
Interest 3,748 2,563 843 10,792
Due From Other Governments - - 1,250 1,250
Inventory - 126,553 - 126,553
Prepaid Items - 1,603 25,824 179,987
Total Current Assets 2,653,208 1,953,284 755,881 8,343,776
Noncurrent Assets:
Capital Assets
Property, Plant and Equipment 1,590,857 982,568 - 2,573,425
Less Accumulated Depreciation (154,999) (130,242) - (285,241)
Total Noncurrent Assets 1,435,858 852,326 - 2,288,184
Total Assets $ 4,089,066 $ 2,805,610 $ 755,881 $ 10,631,960
LIABILITIES
Current Liabilities:
Accounts Payable $ 323,516 $ 101,011 $ 96,553 $ 640,315
Salaries Payable 28,397 15,647 23,342 71,722
Due to Other Governments 3 2,202 10,717 286,198
Unearned Revenue 76,294 - - 76,294
Current Portion of Compensated Absences - - - 962,227
Total Current Liabilities 428,210 118,860 130,612 2,036,756
Noncurrent Liabilities:
Net OPEB 35,857 24,936 18,954 847,880
Compensated Absences - - - 924,493
Total Noncurrent Liabilities 35,857 24,936 18,954 1,772,373
Total Liabilities 464,067 143,796 149,566 3,809,129
Net Position
Net Investment in Capital Assets 1,435,858 852,326 - 2,288,184
Unrestricted 2,189,141 1,809,488 606,315 4,534,647
Total Net Position 3,624,999 2,661,814 606,315 6,822,831
Total Liabilities and Net Position $ 4,089,066 $ 2,805,610 $ 755,881 $ 10,631,960
122
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2012
Health& Workers Property
Benefits Severance Compensation Insurance
OPERATING REVENUE
Charges for Services $ 4,768,071 $ 29,314 $ 626,208 $ 521,732
Rental 129,705 - 27,580 -
Total Operating Revenues 4,897,776 29,314 653,788 521,732
OPERATING EXPENSE
Personal Services 2,639,132 194,568 64,893 64,895
Supplies
Supplies - - - -
Motor Fuel - - - -
Tires - - - -
Contractual Services
Contractual Services 35,334 - 123 475
Insurance 2,277,190 - 491,710 569,193
Janitorial Services/Cleaning Supplies - - - -
LOGIS - - - -
Licenses, Permits,Taxes - - - -
Repairs and Maintenance - - - -
Utilities - - - -
User Charges - - - -
Total Operating Expenses 4,951,656 194,568 556,726 634,563
Operating Income(Loss)Before Depreciation (53,880) (165,254) 97,062 (112,831)
Depreciation - - - -
Operating Income(Loss)Before Nonoperating (53,880) (165,254) 97,062 (112,831)
NONOPERATING REVENUE(EXPENSE)
Investment Income 1,006 5,277 816 (1,614)
Gain/Loss on Disposition of Capital Assets - - - -
Miscellaneous - - - -
Total Nonoperating Revenues(Expenses) 1,006 5,277 816 (1,614)
Income(Loss)Before Transfers (52,874) (159,977) 97,878 (114,445)
Transfer In - - - -
Change in Net Position (52,874) (159,977) 97,878 (114,445)
Net Position-Beginning (143,204) (6,819) 113,198 195,946
Net Position-Ending $ (196,078) $ (166,796) $ 211,076 $ 81,501
123
City of Eden Prairie,Minnesota
Internal Service Funds
Combining Statement of Revenues
Expenses and Changes in Net Position
For the Year Ended December 31,2012
Information
Facilities Fleet Technology Total
OPERATING REVENUE
Charges for Services $ 4,319,020 $ 2,376,302 $ 1,864,399 $ 14,505,046
Rental 1,017,147 - - 1,174,432
Total Operating Revenues 5,336,167 2,376,302 1,864,399 15,679,478
OPERATING EXPENSE
Personal Services 870,295 535,117 715,807 5,084,707
Supplies
Supplies 111,849 81,218 191,708 384,775
Motor Fuel 8,295 523,288 - 531,583
Tires - 74,957 - 74,957
Contractual Services
Contractual Services 1,702,491 6,807 115,218 1,860,448
Insurance - - - 3,338,093
Janitorial Services/Cleaning Supplies 932,350 - - 932,350
LOGIS - - 329,656 329,656
Licenses, Permits,Taxes 190,092 2,649 - 192,741
Repairs and Maintenance 231,254 327,245 357,165 915,664
Utilities 993,481 4,069 25,925 1,023,475
User Charges 14,552 11,825 4,284 30,661
Total Operating Expenses 5,054,659 1,567,175 1,739,763 14,699,110
Operating Income(Loss)Before Depreciation 281,508 809,127 124,636 980,368
Depreciation 99,360 130,241 - 229,601
Operating Income(Loss)Before Nonoperating 182,148 678,886 124,636 750,767
NONOPERATING REVENUE(EXPENSE)
Investment Income 6,912 6,215 2,831 21,443
Gain/Loss on Disposition of Capital Assets - 164,888 - 164,888
Miscellaneous 13,200 29,932 7,191 50,323
Total Nonoperating Revenues(Expenses) 20,112 201,035 10,022 236,654
Income(Loss)Before Transfers 202,260 879,921 134,658 987,421
Transfer In 1,400 - - 1,400
Change in Net Position 203,660 879,921 134,658 988,821
Net Position-Beginning 3,421,339 1,781,893 471,657 5,834,010
Net Position-Ending $ 3,624,999 $ 2,661,814 $ 606,315 $ 6,822,831
124
City of Eden Prairie, Minnesota
Internal Service Funds
Combing Statement of Cash Flows
For the Year Ended December 31,2012
Health& Workers Property
Benefits Severance Compensation Insurance
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 4,779,445 $ 29,314 $ 610,604 $ 521,732
Payments to Vendors (2,033,002) - (496,006) (545,251)
Payments to Employees (2,474,869) (35,380) (64,153) (64,155)
Other Receipts 129,705 - 27,580 -
Net Cash Provided (Used)By Operating Activities 401,279 (6,066) 78,025 (87,674)
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 1,628 7,011 660 (626)
Net Cash Provided (Used)By Investing Activities 1,628 7,011 660 (626)
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Transfers In - - - -
Net Cash Provided (Used)By Noncapital Financing Activities - - - -
CASH FLOWS FROM CAPITAL FINANCING ACTIVITES
Acquisition and Construction of Capital Assets - - - -
Proceeds From Sale of Equipment - - - -
Net Cash Provided (Used)By Capital Financing Activities - - - -
Net Increase(Decrease)in Cash and Cash Equivalents 402,907 945 78,685 (88,300)
Cash and Cash Equivalents,January 1 522,028 1,716,343 37,698 135,015
Cash and Cash Equivalents, December 31 $ 924,935 $ 1,717,288 $ 116,383 $ 46,715
125
City of Eden Prairie, Minnesota
Internal Service Funds
Combing Statement of Cash Flows
For the Year Ended December 31,2012 Page 1 of 2
Information
Facilities Fleet Technology Total
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts From Customers $ 4,332,458 $ 2,376,348 $ 1,864,450 $ 14,514,351
Payments to Vendors (4,129,028) (1,061,985) (950,500) (9,215,772)
Payments to Employees (853,046) (530,247) (707,458) (4,729,308)
Other Receipts 1,017,147 - - 1,174,432
Net Cash Provided (Used)By Operating Activities 367,531 784,116 206,492 1,743,703
CASH FLOWS FROM INVESTING ACTIVITIES
Investment Income 6,912 7,422 2,831 25,838
Net Cash Provided (Used)By Investing Activities 6,912 7,422 2,831 25,838
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Transfers In 1,400 - - 1,400
Net Cash Provided (Used)By Noncapital Financing Activities 1,400 - - 1,400
CASH FLOWS FROM CAPITAL FINANCING ACTIVITES
Acquisition and Construction of Capital Assets (134,972) (982,568) - (1,117,540)
Proceeds From Sale of Equipment - 164,888 - 164,888
Net Cash Provided (Used)By Capital Financing Activities (134,972) (817,680) - (952,652)
Net Increase(Decrease)in Cash and Cash Equivalents 240,871 (26,142) 209,323 818,289
Cash and Cash Equivalents,January 1 2,407,496 1,846,705 518,641 7,183,926
Cash and Cash Equivalents, December 31 $ 2,648,367 $ 1,820,563 $ 727,964 $ 8,002,215
126
City of Eden Prairie, Minnesota
Internal Service Funds
Combing Statement of Cash Flows
For the Year Ended December 31,2012
Health& Workers Property
Benefits Severance Compensation Insurance
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ (53,880) $ (165,254) $ 97,062 $ (112,831)
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided (Used)by Operating Activities:
Depreciation - - - -
Miscellaneous - - - -
(Increase)Decrease in Assets:
Accounts Receivable 11,374 - (15,604) -
Due From Other Governments - - - -
Inventory - - - -
Prepaid Items 278,673 - (4,173) (5,593)
Increase(Decrease)in Liabilities:
Accounts Payable (7,224) - - 30,010
Salaries Payable - (1,678) 235 235
Unearned Revenue - - - -
Due to Other Governments 8,073 - - -
Net Other Post Employment Benefits 164,263 - 505 505
Compensated Absences - 160,866 - -
Net Cash Provided(Used)by Operating Activities $ 401,279 $ (6,066) $ 78,025 $ (87,674)
127
City of Eden Prairie, Minnesota
Internal Service Funds
Combing Statement of Cash Flows
For the Year Ended December 31,2012 Page 2 of 2
Information
Facilities Fleet Technology Total
RECONCILIATION OF OPERATING INCOME
(LOSS)TO NET CASH PROVIDED(USED)
BY OPERATING ACTIVITIES:
Operating Income(Loss) $ 182,148 $ 678,886 $ 124,636 $ 750,767
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided (Used)by Operating Activities:
Depreciation 99,357 130,241 - 229,598
Miscellaneous 13,200 29,932 7,191 50,323
(Increase)Decrease in Assets:
Accounts Receivable 2,622 46 51 (1,511)
Due From Other Governments - - 1,041 1,041
Inventory - (16,420) - (16,420)
Prepaid Items - (1,603) (815) 266,489
Increase(Decrease)in Liabilities:
Accounts Payable 42,494 (43,128) 55,323 77,475
Salaries Payable 4,356 751 3,312 7,211
Unearned Revenue 10,816 - - 10,816
Due to Other Governments (355) 1,292 10,717 19,727
Net Other Post Employment Benefits 12,893 4,119 5,036 187,321
Compensated Absences - - - 160,866
Net Cash Provided (Used)by Operating Activities $ 367,531 $ 784,116 $ 206,492 $ 1,743,703
128
City of Eden Prairie, Minnesota
Agency Funds
Agency Funds
Agency funds are used to account for assets held by the government as an agent for individuals, private
organizations,other governments, or other funds.
Escrow - This fund is used to account for various deposits (mainly contractor's deposits to guarantee
payment of special assessments for water, sewer, streets and other improvements) required by the City.
This fund is also used for accumulating donations and other contributions for specific purposes.
WAFTA - This fund accounts for the collection and remittance of expenses pertaining to the fire
training facility owned by 11 member cities.
MCES - This fund accounts for the collection and remittance of sewer availability charges to the
Metropolitan Council Environmental Services.
129
City of Eden Prairie, Minnesota
Agency Funds
Combining Statement of Fiduciary Net Position
December 31,2012
Escrow 2012
Fund WAFTA MCES Total
ASSETS
Cash and Investments $ 1,359,546 $ 110,650 $ 7,095 $ 1,477,291
Total Assets $ 1,359,546 $ 110,650 $ 7,095 $ 1,477,291
LIABILITIES
Accounts Payable $ 1,359,541 $ 1,546 $ - $ 1,361,087
Due to Other Governments 5 109,104 7,095 116,204
Total Liabilities $ 1,359,546 $ 110,650 $ 7,095 $ 1,477,291
130
City of Eden Prairie,Minnesota
Agency Funds
Combining Statement of Changes in
Assets and Liabilities
For the Year Ended December 31,2012
Balance Balance
January 1 December 31
2012 Additions Deductions 2012
Escrow
Assets
Cash and Investments $ 1,227,692 $ 358,406 $ 226,552 $ 1,359,546
Total Assets $ 1,227,692 $ 358,406 $ 226,552 $ 1,359,546
Liabilities
Accounts Payable $ 1,227,692 $ 568,384 $ 436,535 $ 1,359,541
Due to Other Governments - 10 5 5
Total Liabilities $ 1,227,692 $ 568,394 $ 436,540 $ 1,359,546
WAFTA
Assets
Cash and Investments $ 90,734 $ 22,416 $ 2,500 $ 110,650
Accounts Receivable 144 22,000 22,144 -
Total Assets $ 90,878 $ 44,416 $ 24,644 $ 110,650
Liabilities
Accounts Payable $ - $ 4,046 $ 2,500 $ 1,546
Due to Other Governments 90,878 22,272 4,046 109,104
Total Liabilities $ 90,878 $ 26,318 $ 6,546 $ 110,650
MCES
Assets
Cash and Investments $ 53,520 $ 1,317,305 $ 1,363,730 $ 7,095
Total Assets $ 53,520 $ 1,317,305 $ 1,363,730 $ 7,095
Liabilities
Due to Other Governments $ 53,520 $ 1,324,400 $ 1,370,825 $ 7,095
Total Liabilities $ 53,520 $ 1,324,400 $ 1,370,825 $ 7,095
Totals-All Agency Funds
Assets
Cash and Investments $ 1,371,946 $ 1,698,127 $ 1,592,782 $ 1,477,291
Accounts Receivable 144 22,000 22,144 -
Total Assets $ 1,372,090 $ 1,720,127 $ 1,614,926 $ 1,477,291
Liabilities
Accounts Payable $ 1,227,692 $ 572,430 $ 439,035 $ 1,361,087
Due to Other Governments _ 144,398 1,346,682 1,374,876 116,204
Total Liabilities $ 1,372,090 $ 1,919,112 $ 1,813,911 $ 1,477,291
131
Statistical
City of Eden Prairie, Minnesota
Statistical Section
(Unaudited)
This part of the City of Eden Prairie's comprehensive annual financial report presents detailed information
as a context for understanding this year's financial statements, note disclosures, and supplementary
information. This information has not been audited by the independent auditor.
Contents Page
Financial Trends 134-139
These tables contain trend information that may assist the reader in assessing the City's current
financial performance by placing it in historical perspective.
Revenue Capacity 140-143
These tables contain information that may assist the reader in assessing the viability of the City's
most significant"own-source" revenue, the property tax.
Debt Capacity 144-147
These tables present information that may assist the reader in analyzing the affordability of the
City's current levels of outstanding debt and the City's ability to issue additional debt in the
future.
Demographic and Economic Information 148-156
These tables offer economic and demographic indicators that are commonly used for financial
analysis and that can increase one's understanding of the City's present and ongoing financial
status.
Operating Information 157-158
These tables contain service and infrastructure indicators that can increase one's understanding
of how the information in the City's financial statements relates to the services the City provides
and the activities it performs.
Source:
Unless otherwise noted,the information in these tables is derived from the comprehensive annual financial
reports for the relevant year. The City implemented GASB Statement No. 34 in calendar year 2003;
schedules presenting government-wide information include information beginning in that year.
133
City of Eden Prairie, Minnesota
Government-wide Net Position by Category (accrual basis of accounting)
Last Ten Years
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
GOVERNMENTAL ACTIVITIES
Net Investment in Capital Assets $ 106,289,304 $ 128,665,664 $ 135,346,250 $ 133,041,891 $ 155,494,482 $ 162,522,110 $ 165,578,857 $ 169,874,219 $ 178,022,468 $ 182,115,707
Restricted 12,352,637 6,200,846 6,225,359 6,298,693 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699
Unrestricted 45,992,152 45,055,078 50,144,555 64,133,581 53,052,529 56,235,986 49,907,035 50,954,497 48,843,723 55,746,593
Governmental Activities Net Position 164,634,093 179,921,588 191,716,164 203,474,165 214,637,531 224,989,968 224,956,386 229,711,670 236,056,982 245,186,999
BUSINESS-TYPE ACTIVITIES
Net Investment in Capital Assets 156,101,861 143,594,356 141,987,088 140,872,743 142,849,627 143,504,412 142,093,191 138,307,152 138,397,769 134,140,863
Unrestricted 3,488,927 9,935,174 11,466,456 10,575,056 9,249,768 7,050,651 6,301,188 5,224,848 9,452,826 12,357,974
Business-Type Activities Net Position 159,590,788 153,529,530 153,453,544 151,447,799 152,099,395 150,555,063 148,394,379 143,532,000 147,850,595 146,498,837
PRIMARY GOVERNMENT
Net Investment in Capital Assets 262,391,165 272,260,020 277,333,338 273,914,634 298,344,109 306,026,522 307,672,048 308,181,371 316,420,237 316,256,570
Restricted 12,352,637 6,200,846 6,225,359 6,298,693 6,090,520 6,231,872 9,470,494 8,882,954 9,190,791 7,324,699
Unrestricted 49,481,079 54,990,252 61,611,011 74,708,637 62,302,297 63,286,637 56,208,223 56,179,345 58,296,549 68,104,567
Primary Government Net Position $ 324,224,881 $ 333,451,118 $ 345,169,708 $ 354,921,964 $ 366,736,926 $ 375,545,031 $ 373,350,765 $ 373,243,670 $ 383,907,577 $ 391,685,836
134
City of Eden Prairie, Minnesota
Changes in Net Position-Total (accrual basis of accounting)
Last Ten Years
Source 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
EXPENSES
Governmental Activities $ 32,123,423 $ 34,315,872 $ 38,130,927 $ 38,902,477 $ 41,926,473 $ 45,881,058 $ 47,397,022 $ 45,701,477 $ 45,294,566 $ 49,206,494
Business-type Activities 19,853,224 20,881,410 22,121,630 22,634,036 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823
Total Expenses 51,976,647 55,197,282 60,252,557 61,536,513 66,694,824 71,146,969 72,996,686 72,440,549 72,825,067 78,760,317
PROGRAM REVENUES
Governmental Activities 17,974,170 14,928,446 18,214,641 14,693,423 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978
Business-type Activities 17,674,920 21,388,751 22,408,032 21,513,949 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671
Total Program Revenues 35,649,090 36,317,197 40,622,673 36,207,372 40,914,632 39,939,482 36,477,104 36,686,327 40,649,689 49,947,649
Net(Expense)Revenue (16,327,557) (18,880,085) (19,629,884) (25,329,141) (25,780,192) (31,207,487) (36,519,582) (35,754,222) (32,175,378) (28,812,668)
GENERAL REVENUES AND TRANSFERS
Governmental Activities 26,518,533 29,916,113 30,718,677 35,967,055 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533
Business-type Activities (677,069) (1,965,194) (620,361) (405,749) (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606)
Total General Revenues and Transfers 25,841,464 27,950,919 30,098,316 35,561,306 37,595,154 40,015,592 34,325,316 35,647,127 35,623,164 36,590,927
Change in Net Position $ 9,513,907 $ 9,070,834 $ 10,468,432 $ 10,232,165 $ 11,814,962 $ 8,808,105 $ (2,194,266)$ (107,095)$ 3,447,786 $ 7,778,259
135
City of Eden Prairie, Minnesota
Changes in Net Position-Governmental Activities (accrual basis of accounting)
Last Ten Years
SOURCES 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
EXPENSES
General Government $ 9,577,100 $ 10,620,023 $ 13,375,941 $ 14,280,765 $ 14,424,872 $ 15,308,258 $ 9,506,104 $ 9,183,334 $ 9,263,991 $ -
Administration - - - - - - - - - 4,008,338
Community Development - - - - - - - - - 6,251,288
Public Safety 8,244,041 10,910,006 12,102,614 11,713,095 13,883,325 15,808,506 19,346,668 17,985,648 17,538,536 -
Police - - - - - - - - - 12,413,470
Fire - - - - - - - - - 5,646,926
Public Works 8,456,449 6,473,043 6,810,846 7,313,935 5,960,154 7,048,819 8,128,507 7,522,749 7,665,875 8,226,283
Parks and Recreation 4,338,435 5,480,061 4,949,620 4,396,128 6,087,328 6,212,450 8,606,431 9,769,235 9,617,076 10,815,390
Interest on Long Term Debt 1,507,398 832,739 891,906 1,198,554 1,570,794 1,503,025 1,809,312 1,240,511 1,209,088 _ 1,844,799
Total Expenses 32,123,423 34,315,872 38,130,927 38,902,477 41,926,473 45,881,058 47,397,022 45,701,477 45,294,566 49,206,494
PROGRAM REVENUES
Charges for Services
General Government 4,818,031 1,988,779 3,004,416 2,859,961 2,573,708 2,506,269 948,287 958,005 966,931 -
Administration - - - - - - - - - 1,695,035
Community Development - - - - - - - - - 154,858
Public Safety 1,103,653 3,483,050 3,410,157 3,425,626 3,349,520 3,005,158 2,351,256 3,135,082 3,264,191 -
Police - - - - - - - - - 1,338,079
Fire - - - - - - - - - 3,450,431
Public Works 4,457,178 389,225 567,233 403,363 390,731 443,640 210,606 230,390 322,561 518,365
Parks and Recreation 3,257,256 2,984,694 2,897,852 2,687,876 3,050,852 3,470,985 3,774,815 4,285,057 4,327,323 4,759,919
Interest on Long Term Debt 50,301 - - - - - - - - -
Operating Grants and Contributions 925,446 1,173,487 1,220,854 1,443,708 1,558,981 2,002,207 1,735,599 1,320,014 1,435,321 1,567,265
Capital Grants and Contributions 3,362,305 4,909,211 7,114,129 3,872,889 4,096,279 4,842,058 3,340,647 3,103,596 4,469,700 7,127,026
Total Program Revenues 17,974,170 14,928,446 18,214,641 14,693,423 15,020,071 16,270,317 12,361,210 13,032,144 14,786,027 20,610,978
Net(Expense)Revenue (14,149,253) (19,387,426) (19,916,286) (24,209,054) (26,906,402) (29,610,741) (35,035,812) (32,669,333) (30,508,539) (28,595,516)
GENERAL REVENUES AND TRANSFERS
Taxes
Property Taxes 24,714,298 25,156,515 26,280,177 28,545,219 31,222,834 31,907,308 31,687,277 31,527,570 31,310,140 32,144,443
Tax Increment - 1,702,742 2,289,648 2,407,638 2,689,433 3,034,260 3,250,611 3,450,291 3,139,080 3,353,556
Gain(Loss)on Sale of Capital Assets - - - 1,431,440 - 2,883,897 (1,505,613) - 121,916 33,848
Grants and Contributions Not Restricted
to Specific Programs 384,565 343,241 298,506 190,446 225,295 195,478 206,907 229,510 752,907 836,646
Investment Income 660,984 619,463 1,046,852 2,574,984 3,049,185 1,751,418 672,822 427,377 259,808 186,676
Transfers 758,686 2,094,152 803,494 817,328 883,021 190,817 690,226 1,789,869 1,270,000 1,170,364
Total General Revenues and Transfers 26,518,533 29,916,113 30,718,677 35,967,055 38,069,768 39,963,178 35,002,230 37,424,617 36,853,851 37,725,533
Change in Net Position $ 12,369,280 $ 10,528,687 $ 10,802,391 $ 11,758,001 $ 11,163,366 $ 10,352,437 $ (33,582)$ 4,755,284 $ 6,345,312 $ 9,130,017
136
City of Eden Prairie, Minnesota
Changes in Net Position-Business-type Activities (accrual basis of accounting)
Last Ten Years
SOURCE 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
EXPENSES
Water/Sewer $ 12,174,191 $ 12,835,671 $ 11,838,114 $ 12,137,487 $ 13,161,533 $ 13,418,071 $ 13,462,844 $ 14,035,916 $ - $ -
Water - - - - - - - - 8,162,292 9,570,579
Sewer - - - - - - - - 6,671,324 6,685,442
Storm - - 1,329,224 1,256,092 1,986,557 1,725,629 1,523,876 1,983,337 1,915,249 2,051,178
Liquor 7,679,033 8,045,739 8,954,292 9,240,457 9,620,261 10,122,211 10,612,944 10,719,819 10,781,636 11,246,624
Total Expenses 19,853,224 20,881,410 22,121,630 22,634,036 24,768,351 25,265,911 25,599,664 26,739,072 27,530,501 29,553,823
PROGRAM REVENUES
Charges for Services
Water/Sewer 8,088,439 11,514,737 9,734,838 10,415,372 11,553,501 11,551,147 11,487,634 11,103,035 - -
Water - - - - - - - - 7,743,061 9,920,853
Sewer - - - - - - - - 4,926,624 5,654,186
Storm - - 600,237 644,131 614,590 818,987 910,568 831,731 1,054,077 1,327,159
Liquor 8,415,914 8,880,874 10,038,462 10,454,446 10,741,799 11,299,031 11,717,692 11,687,919 11,724,900 12,381,069
Operating Grants and Contributions - - - - - - - 31,498 - -
Capital Grants and Contributions 1,170,567 993,140 2,034,495 - 2,984,671 - - - 415,000 53,404
Total Program Revenues 17,674,920 21,388,751 22,408,032 21,513,949 25,894,561 23,669,165 24,115,894 23,654,183 25,863,662 29,336,671
Net(Expense)Revenue (2,178,304) 507,341 286,402 (1,120,087) 1,126,210 (1,596,746) (1,483,770) (3,084,889) (1,666,839) (217,152)
GENERAL REVENUES AND TRANSFERS
Grants and Contributions Not Restricted - - - - - - - - 4,016 -
to Specific Programs
Investment Income 19,835 128,958 183,133 411,579 408,407 243,231 13,312 12,379 35,297 35,758
Gain on Sale of Capital Assets 16,540 - - - - - - - - -
Transfers (713,444) (2,094,152) (803,494) (817,328) (883,021) (190,817) (690,226) (1,789,869) (1,270,000) (1,170,364)
Total General Revenues and Transfers (677,069) (1,965,194) (620,361) (405,749) (474,614) 52,414 (676,914) (1,777,490) (1,230,687) (1,134,606)
Change in Net Position $ (2,855,373)$ (1,457,853)$ (333,959)$ (1,525,836)$ 651,596 $ (1,544,332)$ (2,160,684)$ (4,862,379)$ (2,897,526)$ (1,351,758)
Prior to 2011,Water and Sewer were combined.
137
City of Eden Prairie, Minnesota
Fund Balances-Governmental Funds
Last Ten Years
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
GENERAL FUND
Reserved $ 3,585,138 $ 3,906,562 $ 4,198,756 $ 1,145,293 $ 253,954 $ 138,507 $ 55,864 $ 66,238 $ - $ -
Unreserved 16,281,005 16,526,362 17,133,623 18,042,399 19,392,450 20,292,813 20,535,345 20,877,251 - -
Nonspendable - - - - - - - - 18,266 52,190
Unassigned - - - - - - - - 21,162,123 21,069,050
Subtotal General Fund 19,866,143 20,432,924 21,332,379 19,187,692 19,646,404 20,431,320 20,591,209 20,943,489 21,180,389 21,121,240
General Fund%Change 4.3% 2.9% 4.4% (10.1%) 2.4% 4.0% 0.8% 1.7% 1.1% (0.3%)
ALL OTHER GOVT FUNDS
Reserved 11,862,916 6,200,846 4,816,402 6,299,082 6,314,553 159,698 141,011 118,186 - -
Unreserved
Special Revenue 943,960 312,197 517,164 579,738 587,431 516,296 556,462 548,831 - -
Debt Service (56,285) (94,381) (43,896) (223) (1,162) 6,352,188 5,084,425 4,383,750 - -
Capital Projects 18,322,735 20,108,258 19,196,836 31,749,345 18,556,887 18,912,365 18,890,716 19,775,005 - -
Trust and Agency - - - - - - - - - -
Permanent 134,773 136,053 138,518 139,106 139,965 142,094 143,045 140,584 - -
Nonspendable - - - - - - - - 812,151 537,530
Restricted - - - - - - - - 15,261,699 22,281,089
Assigned-Capital Project Funds - - - - - - - - 17,951,086 34,326,050
Unassigned - - - - - - - - (3,687,585) (4,308,281)
Subtotal All Other Govt'Funds 31,208,099 26,662,973 24,625,024 38,767,048 25,597,674 26,082,641 24,815,659 24,966,356 30,337,351 52,836,388
TOTAL GOVT'FUNDS
Reserved 15,448,054 10,107,408 9,015,158 7,444,375 6,568,507 298,205 196,875 184,424 - -
Unreserved 35,626,188 36,988,489 36,942,245 50,510,365 38,675,571 46,215,756 45,209,993 45,725,421 - -
Nonspendable - - - - - - - - 830,417 589,720
Restricted - - - - - - - - 15,261,699 22,281,089
Assigned-Capital Project Funds - - - - - - - - 17,951,086 34,326,050
Unassigned - - - - - - - - 17,474,538 16,760,769
Total Govt'Funds $ 51,074,242 $ 47,095,897 $ 45,957,403 $ 57,954,740 $ 45,244,078 $ 46,513,961 $ 45,406,868 $ 45,909,845 $ 51,517,740 $ 73,957,628
All Govt'Funds%Change (1.4%) (7.8%) (2.4%) 26.1% (21.9%) 2.8% (2.4%) 1.1% 12.2% 43.6%
GASB 54 was implemented in 2011
138
City of Eden Prairie, Minnesota
Changes in Fund Balances-Governmental Funds (modified accrual basis of accounting)
Last Ten Years
SOURCE 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
REVENUES
Taxes and Special Assessments $ 27,783,835 $ 28,643,886 $ 30,206,322 $ 33,053,204 $ 35,309,781 $ 36,036,370 $ 36,547,460 $ 36,494,481 $ 35,876,027 $ 37,518,214
Licenses and Permits 3,580,422 3,257,634 3,513,022 3,484,074 3,414,545 3,318,249 2,386,956 3,119,449 3,363,293 5,631,529
Intergovernmental Revenue 2,312,517 3,922,628 1,600,867 4,347,179 3,064,142 4,332,864 4,114,295 2,437,441 5,215,943 7,368,558
Charges for Services 6,203,761 2,179,595 2,744,535 3,011,863 2,881,485 4,106,763 3,506,697 3,919,848 4,202,734 4,394,544
Fines and Forfeits 415,896 439,269 476,520 419,745 433,369 384,509 444,979 496,449 557,512 603,126
Investment Income 769,912 710,752 1,152,288 2,807,250 3,101,558 1,811,199 638,483 406,281 224,379 195,657
Miscellaneous Revenue 4,277,746 4,936,284 3,604,124 2,950,874 4,597,037 2,386,186 1,556,312 1,609,244 1,488,991 2,469,125
Total Revenues 45,344,089 44,090,048 43,297,678 50,074,189 52,801,917 52,376,140 49,195,182 48,483,193 50,928,879 $ 58,180,753
EXPENDITURES
General Government 9,683,554 10,431,323 13,297,706 14,420,850 13,579,878 14,236,199 9,152,896 8,726,894 8,768,528 -
Administration - - - - - - - - - 3,634,743
Community Development - - - - - - - - - 6,228,446
Public Safety 8,004,610 10,029,529 10,764,727 12,065,308 12,252,120 14,712,895 16,175,725 16,789,050 16,822,991 -
Police - - - - - - - - - 12,362,179
Fire - - - - - - - - - 5,190,539
Public Works 3,990,003 4,943,364 4,990,480 5,457,284 5,867,387 5,368,645 5,541,838 5,277,652 5,278,935 5,448,793
Parks and Recreation 4,185,467 5,012,804 4,318,601 4,598,217 4,969,495 6,106,885 8,671,355 8,874,758 8,790,806 9,591,618
Capital Outlay 11,676,808 11,347,805 16,999,203 10,000,224 25,478,947 13,517,922 8,188,289 5,919,859 8,696,679 8,558,743
Miscellaneous 105,960 87,377 120,672 242,555 275,397 210,039 130,251 42,967 17,256 29,641
Debt Service
Principal 4,022,560 3,861,549 4,769,810 3,284,606 3,608,823 3,887,918 4,308,577 3,910,749 4,077,751 4,415,603
Interest 1,624,140 911,869 773,379 1,162,050 1,486,112 1,448,514 1,588,937 1,361,443 1,250,401 1,194,117
Other 144,951 26,151 73,162 154,805 38,908 55,872 118,782 44,075 96,169 249,671
Total Expenditures 43,438,053 46,651,771 56,107,740 51,385,899 67,557,067 59,544,889 53,876,650 50,947,447 53,799,516 56,904,093
Excess of Revenues Over
(Under)Expenditures 1,906,036 (2,561,723) (12,810,062) (1,311,710) (14,755,150) (7,168,749) (4,681,468) (2,464,254) (2,870,637) 1,276,660
Other Financing Sources(Uses) (1,204,376) 2,776,627 11,671,568 13,309,047 2,960,721 8,438,632 3,574,375 2,967,231 8,478,532 21,163,228
Net Change in Fund Balance $ 701,660 $ 214,904 $ (1,138,494)$ 11,997,337 $ (11,794,429)$ 1,269,883 $ (1,107,093)$ 502,977 $ 5,607,895 $ 22,439,888
Debt Service as a%of
Noncapital Expenditures 16.3% 13.1% 13.6% 10.9% 11.6% 11.2% 12.3% 11.1% 11.5% 11.0%
Prior to 2012 General Government included Administration and Community Development;Public Safety included Police and Fire.
139
City of Eden Prairie, Minnesota
Assessed/Tax Capacity Value and Estimated Market Value of Property
Last Ten Years
Tax Capacity
Tax Tax Capacity Less: Less: Total Total Estimated Annual
Payable Personal Commercial Farm& Before Fiscal Tax Assessed Direct Market %
Dec.31 Property Residential Apartments &Industrial Other Deductions Disparities Increment Value Tax Rate Value Change
2003 $ 1,026,330 $ 44,591,407 $ 4,590,598 $ 28,284,563 $ 1,245,457 $ 79,738,355 $ 11,193,583 $ 1,070,532 $ 67,474,240 35.192$ 6,496,639,500 11.7%
2004 1,046,857 51,646,689 4,657,705 27,952,129 1,306,580 86,609,960 11,393,809 1,124,059 74,092,092 32.945 7,188,472,300 10.6%
2005 1,159,659 58,891,623 5,435,153 28,630,702 1,284,443 95,401,580 11,355,915 2,181,143 81,864,522 30.601 7,755,652,600 7.9%
2006 1,202,194 65,779,883 5,700,405 30,783,022 1,187,555 104,653,059 11,557,916 2,396,480 90,698,663 28.782 8,593,444,425 10.8%
2007 1,316,149 71,553,209 6,443,883 35,401,780 1,005,179 115,720,200 12,573,128 2,804,557 100,342,515 28.050 9,439,037,100 9.8%
2008 1,282,145 76,169,571 6,657,437 39,973,888 53,761 124,136,802 14,480,546 3,145,493 106,510,763 27.177 9,961,912,400 5.5%
2009 1,262,207 76,242,150 6,418,903 41,524,663 58,691 125,506,614 16,186,185 3,239,713 106,080,716 27.271 10,019,575,800 0.6%
2010 1,250,594 72,344,688 5,912,957 40,911,206 63,679 120,483,124 16,806,832 3,274,193 100,402,099 28.742 9,577,402,500 (4.4%)
2011 1,329,101 67,232,552 5,459,256 37,490,576 59,884 111,571,369 16,432,584 2,863,585 92,275,200 31.239 8,899,287,500 (7.1%)
2012 1,358,537 62,647,985 5,522,804 36,820,370 62,140 106,411,836 15,040,117 2,860,791 88,510,928 33.250 8,647,405,200 (2.8%)
Percentages
2003 1.3% 55.9% 5.8% 35.5% 1.6% 16.6% 1.6%
2004 1.2% 59.6% 5.4% 32.3% 1.5% 15.4% 1.5%
2005 1.2% 61.7% 5.7% 30.0% 1.3% 13.9% 2.7%
2006 1.1% 62.9% 5.4% 29.4% 1.1% 12.7% 2.6%
2007 1.1% 61.8% 5.6% 30.6% 0.9% 12.5% 2.8%
2008 1.0% 61.4% 5.4% 32.2% 0.0% 13.6% 3.0%
2009 1.0% 60.7% 5.1% 33.1% 0.0% 15.3% 3.1%
2010 1.0% 60.0% 4.9% 34.0% 0.1% 16.7% 3.3%
2011 1.2% 60.3% 4.9% 33.6% 0.1% 17.8% 3.1
2012 1.3% 58.9% 5.2% 34.6% 0.1% 17.0% 3.2%
Source: City Assessing Department and Hennepin County
140
City of Eden Prairie, Minnesota
Direct and Overlapping Property Tax Rate
Last Ten Years
Tax Capacity Rates
Direct Rates Overlapping Rates
Year School School School Watershed Watershed Watershed
Ended City HRA Hennepin Special District District District District District District
Dec. 31 Rate Rate County Districts (1) #270 #272 #276 #1 #2 #4
2003 35.192 - 50.607 7.757 20.588 18.957 24.215 1.267 0.418 1.616
2004 32.945 - 47.324 7.488 22.203 16.933 23.125 1.269 0.381 0.732
2005 30.601 - 44.172 7.382 19.176 21.855 21.989 1.165 0.354 1.375
2006 28.561 0.221 41.016 6.998 21.565 23.187 22.952 1.106 0.315 0.787
2007 27.861 0.189 39.110 7.480 19.019 23.727 24.793 1.107 0.291 0.743
2008 26.998 0.179 38.571 7.397 19.218 23.425 17.98 1.149 0.432 1.302
2009 27.092 0.179 40.413 7.154 20.080 24.691 17.186 1.246 0.936 1.246
2010 28.553 0.189 42.640 8.138 23.050 25.959 18.657 1.293 0.520 1.279
2011 31.034 0.205 45.840 9.172 26.456 28.420 21.274 1.317 0.264 1.352
2012 33.036 0.214 48.231 9.523 29.270 29.292 23.015 1.388 0.445 1.387
Market Value Rates
Overlapping Rates
Year City School School School
Ended Direct District District District
Dec. 31 Rate #270 #272 #276
2003 0.0177 0.177 0.157 0.100
2004 0.0158 0.158 0.144 0.080
2005 0.0143 0.143 0.133 0.080
2006 0.0177 0.151 0.173 0.177
2007 0.0183 0.141 0.156 0.165
2008 0.0172 0.138 0.146 0.203
2009 0.0171 0.130 0.145 0.202
2010 0.0173 0.139 0.157 0.202
2011 0.0187 0.148 0.162 0.226
2012 0.0155 0.160 0.158 0.225
(1)Special Districts include Metropolitan Council, Regional Transit Board, Metropolitan Mosquito Control, County Park Museum, &
Hennepin Suburban Parks 141
City of Eden Prairie, Minnesota
Principal Property Taxpayers
For the Year Ended December 31, 2012 and 2003
2012 2003
Percentage Percentage
Tax of Total Tax of Total
Taxpayer Capacity Tax Capacity Taxpayer Capacity Tax Capacity
Liberty Property Limited Partnership $ 2,700,720 3.1% Liberty Property Ltd Partnership $ 2,043,476 3.0%
Eden Prairie Mall LLC 2,286,250 2.6% Eden Prairie Mall 1,210,270 1.8%
IRET Properties 915,000 1.0% Best Buy Company 941,086 1.4%
AGNL Health 629,250 0.7% ADC Telecommunications, Inc. 869,250 1.3%
Geneva Office Exchange LLC Etal 619,250 0.7% First Industrial Ltd Partnership 819,856 1.2%
United Healthcare Sery Inc 596,650 0.7% 11095 Viking Inc. 602,730 0.9%
Lifetouch Inc. 579,502 0.7% Eden PR RPF III Ltd Partnership 562,365 0.8%
PRIT Core Realty Holdings LLC 571,501 0.6% Gelco Corporation (GE Capital) 519,710 0.8%
Windsor Plaza LLC 567,850 0.6% Starmark NW Realty LLC 476,500 0.7%
Gelco Corp. 538,940 0.6% MSP Investors I, LLC 471,890 0.7%
Total Principal Taxpayers 10,004,913 11.3% 8,517,133 12.6%
All Other Taxpayers 78,506,015 88.7% 58,957,107 87.4%
Total $ 88,510,928 100.0% $ 67,474,240 100.0%
Source: City of Eden Prairie Assessing Department
142
City of Eden Prairie, Minnesota
Property Tax Levies and Collections
Last Ten Years
Collected Within the
Year Current Year Levy Collections Total Collections to Date
Ended Taxes % of in Subsequent % of
Dec. 31 Levied Amount Levy Years Amount Levy
2003 $ 24,653,827 $ 24,611,527 99.83% $ 42,000 $ 24,653,527 100.00%
2004 25,195,881 25,008,820 99.26% 187,646 25,196,466 100.00%
2005 26,132,057 26,072,924 99.77% 58,503 26,131,427 100.00%
2006 28,468,831 28,242,002 99.20% 227,933 28,469,935 100.00%
2007 30,657,304 30,422,094 99.23% 236,137 30,658,231 100.00%
2008 31,514,657 31,263,472 99.20% 250,519 31,513,991 100.00%
2009 31,773,143 31,278,850 98.44% 263,082 31,541,932 99.27%
2010 31,719,631 31,299,275 98.67% 47,764 31,347,039 98.83%
2011 31,719,631 31,355,647 98.85% 51,708 31,407,355 99.02%
2012 32,458,990 32,193,272 99.18% - 32,193,272 99.18%
Source: Hennepin County
143
City of Eden Prairie, Minnesota
Legal Debt Margin
Last Ten Years
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Estimated Market Value $ 6,496,639,500 $ 7,188,472,300 $ 7,755,652,600 $ 8,593,444,425 $ 9,439,037,100 $ 9,961,912,400 $ 10,019,575,800 $ 9,577,402,500 $ 8,899,287,500 $ 8,647,405,200
Legal Debt Margin:
Debt Limit:3%of Market Value(1) $ 129,932,790 $ 143,769,446 $ 155,113,052 $ 171,868,889 $ 188,780,742 $ 298,857,372 $ 300,587,274 $ 287,322,075 $ 266,978,625 $ 259,422,156
General Obligation Bonds 8,321,000 7,141,000 10,852,000 23,407,000 21,881,000 23,369,000 25,300,000 23,070,000 25,690,000 31,570,000
Deductions:
Amt Available for Repayment
of Bonds 201,522 282,448 350,814 1,145,695 1,585,677 1,825,816 2,288,121 2,317,257 6,917,113 14,795,511
Total Debt Applicable to Limit 8,119,478 6,858,552 10,501,186 22,261,305 20,295,323 21,543,184 23,011,879 20,752,743 18,772,887 16,774,489
Legal Debt Margin $ 121,813,312 $ 136,910,894 $ 144,611,866 $ 149,607,584 $ 168,485,419 $ 277,314,188 $ 277,575,395 $ 266,569,332 248,205,738 242,647,667
As a%of Debt Limit 93.8% 95.2% 93.2% 87.0% 89.2% 92.8% 92.3% 92.8% 93.0% 93.5%
1-In 2008 Debt Limit was changed from 2%to 3%
144
City of Eden Prairie, Minnesota
Ratios of Outstanding Debt by Type
Last Ten Years
Business-Type
Governmental Activities Activities
Special
Year General Lease Assessments Percentage
Ended Obligation Revenue Improvement Contract Capital Loans Revenue of Personal Per
Dec. 31 Bonds Bonds Bonds for Deed Lease Payable Bonds Total Income ( 1) Capita (2)
2003 $ 8,321,000 $ 10,935,000 $ 6,770,000 $ 300,000 $ - $ 27,138 $ 11,083,516 $ 37,436,654 614
2004 7,141,000 10,085,000 6,200,000 200,000 - 12,589 9,914,891 33,553,480 * 536
2005 10,852,000 9,170,000 8,740,000 100,000 - 6,779 8,209,771 37,078,550 * 579
2006 23,407,000 8,195,000 7,790,000 - 142,773 968 5,648,261 45,184,002 * 706
2007 21,881,000 8,790,000 6,770,000 - 115,918 - 2,879,983 40,436,901 * 620
2008 23,369,000 7,695,000 7,570,000 - 123,076 - - 38,757,076 * 619
2009 25,300,000 4,845,000 6,400,000 - 83,500 - - 36,628,500 * 579
2010 23,070,000 3,795,000 7,000,000 - 42,751 - - 33,907,751 * 541
2011 25,690,000 2,685,000 8,130,000 - - - 4,125,000 40,630,000 * 664
2012 31,570,000 1,425,000 17,670,000 - 174,719 - 3,700,000 54,539,719 * 892
(1)See Demographic and Economic Statistics for personal income
(2)See Demographic and Economic Statistics for population
* Information is not available
145
City of Eden Prairie, Minnesota
Ratios of Total Debt Outstanding by Type
Last Ten Years
Ratio of Net
Year General Less Amounts Bonded Debt
Ended Obligation Available in Debt to Estimated Per
Dec. 31 Debt (1) Service Fund Total Market Value (2) Capita (3)
2003 $ 8,321,000 $ 201,522 $ 8,119,478 0.12% 133
2004 7,141,000 282,448 6,858,552 0.10% 110
2005 10,852,000 350,814 10,501,186 0.14% 164
2006 23,407,000 (4) 1,145,695 22,261,305 0.26% 343
2007 21,881,000 1,585,677 20,295,323 0.22% 311
2008 23,369,000 1,825,816 21,543,184 0.23% 344
2009 25,300,000 2,288,121 23,011,879 0.23% 363
2010 23,070,000 2,317,257 20,752,743 0.22% 331
2011 25,690,000 6,917,113 18,772,887 0.21% 307
2012 31,570,000 14,795,511 16,774,489 0.19% 274
(1) Amount Does not Include Special Assessment Improvement or Revenue Bonds.
(2) See "Taxable Assessed Value and Estimated Actual Value of Property"for Market Value
(3) See Demographic and Economic Statistics for Population
(4) 2006 Includes $8.4 million in Debt for the Park Referendum
146
City of Eden Prairie, Minnesota
Computation of Direct and Overlapping Bonded Debt-G. O. Bonds
December 31, 2012
Percent
Debt of Debt Net Debt
Gross Service Net Applicable Applicable
Governmental Unit Debt(1) Funds Debt to City to City
Direct Debt:
City of Eden Prairie $ 50,665,000 $ 16,836,535 $ 33,828,465 100.00% $ 33,828,465
Overlapping Debt:
Hopkins ISD 270 $ 150,345,000 1,731,948 $ 148,613,052 4.11% $ 6,107,996
Eden Prairie ISD 272 101,440,000 27,961,844 73,478,156 109.86% 80,723,102
Minnetonka ISD 276 101,504,548 14,210,598 87,293,950 2.65% 2,313,290
Hennepin County 678,885,000 5,046,499 673,838,501 7.00% 47,168,695
Henn Suburban Park District 90,255,000 17,414,800 72,840,200 9.49% 6,912,535
Henn Regional RR Authority 39,110,000 339,701 38,770,299 7.00% 2,713,921
Metropolitan Council 257,390,000 64,012,289 193,377,711 3.19% 6,168,749
Total Overlapping Debt 1,418,929,548 130,717,679 1,288,211,869 152,108,288
Total Direct and
Overlapping Debt $ 1,469,594,548 $ 147,554,214 $ 1,322,040,334 $ 185,936,753
Notes:
The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages
were estimated by determining the portion of the county's taxable assessed value that is within the City's boundaries and
dividing it by the county's total taxable assessed value.
147
City of Eden Prairie, Minnesota
Demographic and Economic Statistics
Last Ten Years
Governmental Activities
Household Per
Median Capita Median School Unemployment
Year Population Income Income Age Enrollment Rate
2003 $ 60,931 * * * $ 10,360 3.5%
2004 62,603 * * * 10,360 3.6%
2005 64,032 * * * 9,955 3.5%
2006 64,846 * * * 9,771 4.0%
2007 65,257 * * * 9,806 4.6%
2008 62,210 (1) * * * 9,806 6.9%
2009 63,314 (1) * * * 10,200 7.4%
2010 62,683 (1) 85,509 * 37.2 9,628 7.0%
2011 61,151 (1) * * * 9,301 5.2%
2012 61,151 (1) * * * 9,186 5.5%
Sources:
City of Eden Prairie Planning Department
Minnesota Department of Trade and Economic Development "Community Profile"
Minnesota Local Area Unemployment Statistics File
Minnesota Workforce Center
Eden Prairie School District 272- Enrollment History Website
* - Data is not available
1) Using Met Council numbers
148
City of Eden Prairie, Minnesota
Principal Employers
For the Year Ended December 31, 2011 and 2006
2012 2006
Percentage Percentage
of Total of Total
Employer Employees City Employment Employer Employees City Employment
Optum 1,800 3.6% EP Schools 1,400 2.8%
SuperValu Stores Inc. 1,519 3.0% GE Capital 1,200 2.4%
EP Schools 1,500 3.0% Rosemount 1,200 2.4%
CH Robinson 1,465 2.9% CH Robinson 1,076 2.1%
Starkey Labs 1,440 2.9% Super Valu 900 1.8%
Cigna 1,200 2.4% Deli Express 842 1.7%
Dell-Compellent 1,000 2.0% MTS Systems 791 1.6%
Rosemount-Emerson 1,000 2.0% Life Touch 558 1.1%
GE Capital 900 1.8% Eaton Corp 500 1.0%
Kroll On-Track 808 1.6% Digital River 500 1.0%
Total Principal Employer 12,632 25.1% 8,967 16.3%
Other Employers 37,779 74.9% 46,033 83.7%
Total Employers 50,411 100.0% 55,000 100.0%
Source: City Community Development Division
Included 2006 Data Which is the First Year that Data was Available.
149
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Governmental Funds:
Administration
City Manager
City Manager 1 1 1 1 1 1 1 1 1
Assistant to the City Manager 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1
Total 3 3 3 3 3 2 2 2 2
City Clerk
City Clerk 1 1 1 1 1 1 1 1 1
Total 1 1 1 1 1 1 1 1 1
Communication Services
Communications Manager 1 1 1 1 1 1 1 1 1
Sr.Communications Coordinator 1 1 1 1 1 1
Communications Coordinator 1 1 1 1 1 1 1 1 1
Technician II 1 1 1
Total 3 3 3 3 3 3 3 3 3
Finance
Finance Manager 1 1 1 1 1 1 1 1 1
Finance Supervisor 1 1 1 1 1 1 1
Senior Accountant 1 1
Accountant 1 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50
Accounts Payable Technician I 1 1 1 1 1 1 1 1 1
Senior Accounting Clerk 1 1 1 1 1
Payroll Technician III 1 1 1 1 1 1
Technician I 1 1 1 1 1 1 1 1 1
Total 7 7.50 7.50 7.50 7.50 6.50 5.50 5.50 5.50
Source: Human Resource department
Less than ten years is presented due to information not available.
150
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Governmental Funds:
Customer Service
Customer Service/Office 4 4 3.80 4.05 4.05 4.05 4.05 3.55 3.00
Total 4.0 4.0 3.8 4.05 4.05 4.05 4.05 3.55 3.00
Human Resources
Human Resources Manager 1 1 1 1 1 1 1 1 1
Senior Human Resources Generalist 1 1 1 1 1 1 1 1 1
Human Resources Technician III 1 1 1 1 0.60 0.75 0.75 0.75 0.75
Organization Development Specialist 0.50 0.50 0.60 1
Administration Assistant I 1 1 0.75 0.75 1 1 1 1 1
Payroll Technician III 1 1 1
Total 4 4 4.25 4.25 4.20 4.75 4.75 4.75 4.75
Community Development
Assessing
City Assessor 1 1 1 1 1 1 1 1 1
Appraiser 5 5 5 5 5 5 5 5 5
Technician I 1 1 1 1 1 1 1 1 1
Total 7 7 7 7 7 7 7 7 7
Planning
Planning
City Planner 1 1 1 1 1 1 1 1 1
Senior Planner 1 1 1 1 1 1 1 1 1
Planner 1.65 1.65 1.65 1.65 2.15 1.5 1.5 1.5 1.5
Heritage Preservation Specialist 1 1 1 1 0.50
Administrative Assistant I 1 1 1 1 1 1 1 1 1
Total 5.65 5.65 5.65 5.65 5.65 4.5 4.5 4.5 4.5
Community Development
Community Development Director 1 1 1 1 1 0.9 0.9 1 1
Administrative Assistant II 1 1 1 1 1 0.5
Total 2 2 2 2 2 0.9 0.9 1 1.5
Economic Development
Manager of Economic Development 1 1 1 1 1 1 1 1 1
Total 1 1 1 1 1 1 1 1 1
Source: Human Resource department
Less than ten years is presented due to information not available.
151
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Governmental Funds:
Housing and Community Services
Manager of Housing&Community Sry 1 1 1 1 1 1 1 1 1
Community Services Coordinator 1 1 0.5 0.5 0.5 0.5 0.25
Community Services Technician 1 1 1 1 1 0.5 0.5 0.5 0.75
Total 2 2 3 3 2.5 2 2 2 2
Parks and Recreation
Park Administration
Park and Recreation Director 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1
Total 2 2 2 2 2 2 2 2 2
Park&Natural Resources
Manager of Parks and Natural Resource 1 1 1 1 1 1 1 1 1
Forestry Technician 1 1 1 1 1 1 1 1 1
Supervisor of Park Maintenance 1 1 1 1 1 1 1 1 1
Supervisor Park Construction/Repair 1 1 1 1 1 1 1 1 1
Maintenance Worker Parks 15 16 16 16 16 16 16 16 16
Total 19 20 20 20 20 20 20 20 20
Recreation Programming
Manager of Recreation 1 1 1 1 1 1 1 1 1
Recreation Coordinator 4 4 4 4 4 3.5 3.5 3.5 3.25
Outdoor Center/Nature Programmer 1 1 1 1 1 1 1 1 1
Total 6 6 6 6 6 5.5 5.5 5.5 5.25
Community Center
Recreation Coordinator 1 2 2 2 2 2 2 2 2
Office Supervisor 1 1
Community Center Manager 1 1 1 1 1 1 1
Customer Service/Office Assistant 3 2 2 2.5 2.5 2.5 2.5 2.5 2.5
Total 5 5 5 5.5 5.5 5.5 5.5 5.5 5.5
Art Center
Manager-Art Center 0.5 0.5 0.5 0.5 0.75
Total 0 0 0 0 0.5 0.5 0.5 0.5 0.75
Source: Human Resource department
Less than ten years is presented due to information not available.
152
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Governmental Funds:
Senior Center
Manager-Community Center
Recreation Coordinator 2 1 1 1 1 1 1 1 1
Administrative Assistant I 1 1 1 1 1 1 1 1 1
3 2 2 2 2 2 2 2 2
Police
Police
Police Chief 1 1 1 1 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1 1 1 1 1
Lieutentants 3 4 4 3 3 3 3 3 3
Sergeants 12 12 12 12 12 12 12 12 12
Police Officers 47 46 47 48 49 48 48 48 49
Animal Control Officer 2 2 2 2 2 2 2 2 2
Telecommunications Supervisor 1 1 1 1 1 1 1 1 1
Telecommunicators 9.50 9.50 9.50 9.50 10 10 10 10 10.5
Records Supervisor 1 1 1 1 1 1 1 1 1
Records Tech 6.75 6.75 6.75 6.75 6.75 6.75 6.75 6.75 6
Investigative Aide 1 1 1 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 1 1 1 1 1
Law Enforcement Analyst 1 1 1 1 1 1
Projects Coordinator 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60 0.60
Zoning Administrator 0.80 0.80 0.80 1 1 1 1 1 1
88.65 88.65 89.65 90.85 92.35 91.35 91.35 91.35 91.10
Fire
Fire
Fire Chief 1 1 1 1 1 1 1 1 1
Assistant Fire Chief 0.50 1 1 1 1 2 2
Fire Marshal 1 1 1 1 1 0.8 0.8
Fire Prevention Specialist 3 3 3 3 3 3 3 3 3
Rental Housing Inspector 1 1 1 1 1 1 1
Electronic Communications Specialist 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1
7 7 8.50 9 9 8.8 8.8 9 9
Source: Human Resource department
Less than ten years is presented due to information not available.
153
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Governmental Funds:
Inspections
Manager of Building Inspections 1 1 1 1 1 1 1 1 1
Building Inspectors II 7 7 7 7 7 6 6 6 6
Technician I 2 2 2 2 2 2 2 2 2
Technician II 1 1 1 1 1
Total 11 11 11 11 11 9 9 9 9
Public Works
Engineering
Public Works Director 0.8 0.8 0.8 0.8 0.8 0.8 0.8 0.8 0.8
City Engineer 1 1 1 1 1 1 1 1 1
Assistant City Engineer 1 1 1 1 1 1 1 1 1
Engineering Technician I 1 1 1 1 1 1 1 1 1
Engineering Technician II 1 1 1 1 1
Senior Project Engineer 1 1 1 1 1 1 1 1 1
Senior Traffic Engineer 1 1 1 1 1
Engineering Project Coordinator 1 1 1 1 1 1
Senior Engineering Tech 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5
Administrative Assistant II 1 1 1 1 1
Total 12.3 12.3 12.3 12.3 12.3 9.3 8.3 8.3 8.3
Streets&Traffic
Manager of Street Maintenance 1 1 1 1 1 1 1 1 1
Maintenance Workers 14 14 14 14 14 13 13 13 13
Administrative Assistant I 1 1 1 1 1 1 1 1 1
Total 16 16 16 16 16 15 15 15 15
Total Governmental Funds
Administration 22.00 22.50 22.55 22.80 22.75 21.30 20.30 19.80 19.25
Community Development 17.65 17.65 18.65 18.65 18.15 15.40 15.40 15.50 16.00
Parks&Recreation 35.00 35.00 35.00 35.50 36.00 35.50 35.50 35.50 35.50
Police 88.65 88.65 89.65 90.85 92.35 91.35 91.35 91.35 91.10
Fire 18.00 18.00 19.50 20.00 20.00 17.80 17.80 18.00 18.00
Public Works 28.30 28.30 28.30 28.30 28.30 24.30 23.30 23.30 23.30
Total 209.60 210.10 213.65 216.10 217.55 205.65 203.65 203.45 203.15
Source: Human Resource department
Less than ten years is presented due to information not available.
154
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Enterprise Funds:
Liquor
Liquor Operations Manager 1 1 1 1 1 1 1 1 1
Managers 3 3 3 3 3 3 3 3 3
Assistant Manager 2 2 2 2 2 2 2 2 3
Senior Assistant Manager 1 1 1 1 1 1 1 1
Inventory Control Clerk 1 1 1 1 1 1 1 1 1
8 8 8 8 8 8 8 8 8
Utilities
Public Works Director 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.2
Manager of Utilities 1 1 1 1 1 1 1 1 1
Water Treatment Supervisor 1 1 1 1 1 1 1
Water Treatment Lead 1 1 1 1 1
Water Treatment Maintenance Lead 1 1 1 1 1 1 1
Water Treatment Operators 11 11 8 8 8 8 8 9 9
Utility Field Operations Supervisor 2 1 1 1 1 1 1 1 1
Utility Field Operations Lead 1 2 1 1 1 1 1 1 1
Water Treatment Maintenance Technici 2 2 2 2 2 2 2 2 2
Utility Field Operators 8 8 11 11 11 11 11 11 11
Projects Coordinator 1 1 1
Utility Operations Project Manager 1 1 1 1
Storm Utility Maintenance Operator 1 1 1 1 1 1
Administrative Assistant 1 1 1 1 1 1 1 1 1
Technician II 1 1 1 1 1 1 1 1 1
Customer Service/Office Assistant 1 1 1 1 1 1 1 1 1
Environmental Coordinator 1 1 1 1 1 1 1 1 1
Senior Engineering Tech 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
29.7 30.7 31.7 32.7 33.7 32.7 33.7 34.7 34.7
Source: Human Resource department
Less than ten years is presented due to information not available.
155
City of Eden Prairie, Minnesota
Employees by Function
Last Nine Years
2004 2005 2006 2007 2008 2009 2010 2011 2012
Internal Service Funds:
Workers Compensation
Manager of Support Services 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Total 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Property Insurance
Manager of Support Services 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Total 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Fleet Services
Public Works Superintendent 1 1 1 1 1 1 1 1 1
Maintenance Worker 6 6 6 6 5 5 5 5 5
Total 7 7 7 7 6 6 6 6 6
Facilities
Facilities Manager 1 1 1 1 1 1 1 1 1
Facilities Supervisor 2 2 2 2 2 2 2 2 2
Facilities Engineer 2 2 2 2 3 3 3 3 3
Facilities Technician 2 2 2 2 2 2 2 2 2
Technician I 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Total 7.5 7.5 7.5 7.5 8.5 8.5 8.5 8.5 8.5
Information Technology
Information Technology Manager 1 1 1 1 1 1 1 1 1
Technology Analyst/Developer 1 1 1 1 1 1 1 1 1
IT Specialist 1 1 1 1 2 2 2 2 2
GIS Specialist 1 1 1 1 1
IT Technician 2 2 2 2 2 2 2 2 2
Technician I 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Total 5.5 5.5 5.5 5.5 7.5 7.5 7.5 7.5 7.0
Grand Total 268.30 269.80 274.35 277.80 282.25 269.35 268.35 269.15 268.35
Source: Human Resource department
Less than ten years is presented due to information not available.
156
City of Eden Prairie, Minnesota
Operating Indicators
Last Ten Years
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
General Government
Bond Rating Aaa Aaa Ma Ma Ma Ma Ma Ma Ma Ma
Housing and Human Services
Number of Residents Served 2,750 3,000 2,500 2,500 2,500 3,000 3,000 3,100 3,000 3,300
Assessing:
Number of Appraisals Completed 6,526 6,000 5,300 5,300 5,300 5,643 5,276 5,517 4,827 5,017
Parks and Recreation
Avg Monthly Community Center Memberships n/a n/a n/a n/a n/a 843 1,751 2,100 2,300 2,573
Program Registrations 10,642 12,173 12,751 14,027 15,281 15,844 15,689 16,213 15,010 15,403
Public Safety
Fire
Number of Calls 886 908 975 888 1,011 1,233 1,247 1,633 1,143 1,169
Inspection Permits Issued 7,253 7,000 7,090 6,590 7,042 6,157 5,225 6,446 6,531 6,043
Police
Number of Calls 45,209 52,554 54,622 47,190 52,543 54,483 59,470 52,041 59,544 60,632
Public Works:
Patching Materials(Tons) n/a 2,200 2,300 2,500 2,500 1,900 2,500 2,800 2,700 2,000
Overlays (Tons) 17,140 17,640 18,140 26,027 19,900 24,600 31,800 26,300 22,400 23,200
Crack Filling Materials (Lbs) 140,000 140,000 140,000 200,000 200,000 112,000 200,000 200,000 200,000 328,000
Seal Coating(Sq Yards) 520,000 520,000 520,000 402,258 360,535 324,000 427,000 392,000 475,300 389,698
Water System:
Number of Connections 17,370 17,717 18,271 18,607 18,745 18,794 18,800 18,948 18,971 19,076
Water Main Repairs n/a n/a n/a 15 153 35 28 41 56 23
Number of Hydrant Flushed 3,899 3,980 3,960 4,062 3,998 4,122 4,234 4,224 4,158 4,267
Average Daily Usage 8.5 MGD 8.0 MGD 8.0 MGD 8.0 MGD 8.0 MGD 8.0 MGD 9.0 MGD 7.7 MGD 8.1 MGD 8.5 MGD
Sewer System:
Number of Connections 16,950 17,391 17,971 18,307 18,445 18,557 18,600 18,355 18,416 18,474
Miles of Sanitary Sewer Cleaned 85 94 94 60 65 50 75 80 94 85
Storm System:
Number of Storm Sumps Maintained 143 188 154 138 63 157 101 93 61 70
Sources:Various City Departments
MGD-Million Gallons Daily
N/A-Not Available
157
City of Eden Prairie, Minnesota
Capital Assets Statistics by Function
Last Ten Years
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Public Safety
Fire Protection
Number of Stations 3 3 3 4 4 4 4 4 4 4
Number of Volunteer Firefighters 75 74 72 79 95 95 95 96 93 89
Police Protection
Number of Stations 1 1 1 1 1 1 1 1 1 1
Public Works
Miles of City Streets 221 222 224 225 225 232 231 229 230 231
Parks and Recreation
City Parks 43 43 43 43 43 43 43 43 43 43
Conservation Areas 15 15 15 5 15 15 15 15 15 15
Historic Sites 5 5 5 5 5 5 5 5 5 5
Special Use Areas 5 5 5 5 5 5 5 5 5 5
Miles of Trails 90 90 90 110 112 112 114 114 120 122
Water System
Number of Wells 13 13 14 14 14 14 15 15 15 15
Total Pumping Capacity 22 MGD 22 MGD 22 MGD 22 MGD 22 MGD 22 MGD 22 MGD 24 MGD 24 MGD 26 MGD
Total Storage Capacity 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals 8.5M gals
Miles of Water Mains 255 259 261 264 265 265 268 269 317 321
Sewer System
Miles of Sanitary Sewer 233 236 237 241 242 242 244 244 256 258
Miles of Storm Sewer 154 159 162 166 168 168 171 172 174 179
Sources:Various City Departments
Note: No Capital Asset Indicators are Available for the General Government Functions.
MGD-Million Gallons Daily
N/A- Not available
158
CITY OF EDEN PRAIRIE
Hennepin County, Minnesota
COMMUNICATIONS LETTER
For the Year Ended Decemnbcr 31, 2012
CITY OF EDEN PRAIRIE
TABLE OF CONTENTS
REPORT ON MATTERS IDENTIFIED AS A RESULT OF
THE AUDIT OF THE FINANCIAL STATEMENTS 1
REQUIRED COMMUNICATION 2
FINANCIAL ANALYSIS 5
1 r(DV
Expert advice. When you need it.'
REPORT ON MATTERS IDENTIFIED AS A RESULT OF
THE AUDIT OF THE FINANCIAL STATEMENTS
Honorable Mayor of Members
of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
In planning and performing our audit of the financial statements of the City of Eden Prairie, Minnesota,
as of and for the year ended December 31, 2012, in accordance with auditing standards generally
accepted in the United States of America and Government Auditing Standards, we considered the City's
internal control over financial reporting(internal control) as a basis for designing auditing procedures
that are appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements,but not for the purpose of expressing an opinion on the effectiveness of the City's internal
control. Accordingly,we do not express an opinion on the effectiveness of the City's internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies and,therefore,material weaknesses or significant deficiencies may exist that
were not identified. However, as discussed below,we identified certain deficiencies in internal control
that we consider to be material weaknesses and other deficiencies that we consider to be significant
deficiencies.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees,in the normal course of performing their assigned functions,to prevent or
detect and correct,misstatements on a timely basis. A material weakness is a deficiency,or combination
of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement
of the City's financial statements will not be prevented or detected and corrected on a timely basis.
A significant deficiency is a deficiency, or combination of deficiencies,in internal control that is less
severe than a material weakness,yet important enough to merit attention by those charged with
governance.
The accompanying memorandum also includes financial analysis provided as a basis for discussion. The
matters discussed herein were considered by us during our audit and they do not modify the opinion
expressed in our Independent Auditor's Report dated May 6,2013, on such statements.
This communication is intended solely for the information and use of management,the City Council,
others within the City and state oversight agencies and is not intended to be and should not be used by
anyone other than these specified parties.
1? t4, Dtw4 4 V f,
Ca-
KERN,DEWENTER,VIERE, LTD.
St. Cloud, Minnesota
May 6,2013
CITY OF EDEN PRAIRIE
REQUIRED COMMUNICATION
December 31,2012
We have audited the financial statements of the City for the year ended December 31,2012, and have
issued our report dated May 6,2013. Professional standards require that we provide you with the
following information related to our audit.
OUR RESPONSIBILITY UNDER AUDITING STANDARDS GENERALLY ACCEPTED IN
THE UNITED STATES OF AMERICA, GOVERNMENT AUDITING STANDARDS AND OMB
CIRCULAR A-133
As stated in our engagement letter,our responsibility, as described by professional standards, is to
express an opinion about whether the financial statements prepared by management with your oversight
are fairly presented,in all material respects, in conformity with accounting principles generally accepted
in the United States of America. Our audit of the financial statements does not relieve you or
management of your responsibilities, Our responsibility is to plan and perform our audit to obtain
reasonable,but not absolute, assurance that the financial statements are free of material misstatement.
As part of our audit,we considered the internal control of the City. Such considerations were solely for
the purpose of determining our audit procedures and.not to provide any assurance concerning such
internal control. We are responsible for communicating significant matters related to the audit that are,
in our professional judgment,relevant to your responsibilities in overseeing the financial reporting
process. However,we are not required to design procedures specifically to identify such matters.
As part of obtaining reasonable assurance about whether the City's financial statements arc free of
material misstatement,we performed tests of its compliance with certain provisions of laws,regulations,
contracts and grant agreements,noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit.
We also considered internal control over compliance with requirements that could have a direct and
material effect on a major federal program in order to determine our auditing procedures for the purpose
of expressing our opinion on compliance and to test and report on internal control over compliance in
accordance with U.S. Office of Management and Budget(OMB) CircularA-133.
Also, in accordance with OMB Circular A-133,we examined,on a test basis, evidence about the City's
compliance with the types of compliance requirements described in the OMB Circular A-133
Compliance Supplement applicable to its major federal program for the purpose of expressing an opinion
on the City's compliance with those requirements. While our audit provides a reasonable basis for our
opinion,it does not provide a legal determination on the City's compliance with those requirements.
PLANNED SCOPE AND TIMING OF THE AUDIT
We performed the audit according to the planned scope and timing previously communicated to you.
2
CITY OF EDEN PRAIRIE
REQUIRED COMMUNICATION
December 31,2012
QUALITATIVE ASPECTS OF ACCOUNTING PRACTICES
Management is responsible for the selection and use of appropriate accounting policies. In accordance
with the terms of our engagement latter, we will advise management about the appropriateness of
accounting policies and their application. The significant accounting policies used by the City are
described in Note 1 to the financial statements. We noted no transactions entered into during the year
for which there is a lack of authoritative guidance or consensus. There are no significant transactions
that have been recognized in the financial statements in a different period than when the transaction
occurred.
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected. The most significant estimates affecting the financial statements
were:
Depreciation—The City is currently depreciating its capital assets over their estimated useful lives,
as determined by management,using the straight-line method.
Land Held for Resale—Land held for resale is recorded using either the lower of historical cost or
estimated resale value.
We evaluated the key factors and assumptions used to develop the above estimate in determining it is
reasonable in relation to the financial statements taken as a whole.
The disclosures in the financial statements are neutral, consistent and clear.
DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT
We encountered no difficulties in dealing with management in performing and completing our audit.
CORRECTED AND UNCORRECTED MISSTATEMENTS
Professional standards require us to accumulate all known and likely misstatements identified during
the audit, other than those that are trivial, and communicate them to the appropriate level of
management, Management did not identify and we did not notify them of any uncorrected financial
statement misstatements,
DISAGREEM)IJNTS WITH MANAGEMENT
For purposes of this letter, professional standards define a disagreement with management as a
financial accounting,reporting or auditing matter, whether or not resolved to our satisfaction that
could be significant to the financial statements or the auditor's report. We are pleased to report that
no such disagreements arose during the course of our audit,
3
CITY OF EDEN PRAIRIE
REQUIRED COMMUNICATION
December 31,2012
MANAGEMENT REPRESENTATIONS
We requested certain representations from management which were provided to us in the
management representation letter.
MANAGEMENT CONSULTATIONS WITH OTHER INDEPENDENT ACCOUNTANTS
In some cases,management may decide to consult with other accountants about auditing and
accounting matters, similar to obtaining a"second opinion"on certain situations. If a consultation
involves application of an accounting principle to the City's financial statements or a determination
of the type of auditor's opinion that may be expressed on those statements,our professional
standards require the consulting accountant to check with us to determine that the consultant has all
the relevant facts. We are not aware of any consultations by the City's management with other
accountants during the course of our audit.
OTHER ISSUES
We generally discuss a variety of matters,including the application of accounting principles and
auditing standards,with management each year prior to retention as the City's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses
were not a condition to our retention.
OTHER INFORMATION IN DOCUMENTS CONTAINING AUDITED FINANCIAL
STATEMENTS
We have not reviewed, and it is our understanding, that no other published documents exist that
contain audited financial statement information, for which we are currently auditing. As stated in
our engagement letter, if you publish or reproduce the financial statements or make reference to our
Firm name in relation to such documents,you agree to provide us with a copy of the final reproduced
material for our approval before it is distributed,
4
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31.,2012
The following pages provide graphic representation of select data pertaining to the financial position and
operations ofthe City for the past five years. Our analysis of each graph is presented to provide a basis
for discussion of past performance and how implementing certain changes may enhance future
performance. We suggest you view each graph and document if our analysis is consistent with yours. A
subsequent discussion of this information should be useful for planning purposes.
GENERAL FUND
During the year ended December 31,2012, the City experienced an increase in General Fund
revenues from$ 37,365,765 in 2011 to$41,061,795 in 2012. Changes in revenues by source are
discussed on the following page. The General Fund revenues for 2012 and 2011 are depicted in the
following pie charts. Overall, the various sources of revenue as a percentage of total revenue for the
General Fund remained consistent from 2011 to 2012. Licenses and permits revenues increased as
an overall percentage due to an increase in building activity in the City for 2012.
2Ui2 General Fund Revenues
Taxes and
A954881110InK
71%
--�• li.iCp15C5 and
i"c�niss
I2°r5
(-
''''...-IrdeteoVanimianliI
3%
ahcr
}f ehargu for
Servke
11%
.20 1i General Fund Revenues
Thxcg and
A5 1ihCrtl9�
74 t
Licon0hand
Permits
g%
Intergovernmental
3%
111111:r
11141
3% Charger far
Sdrdoes
11%
5
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
GENERAL FUND
Trends for each of the City's major revenue classifications over the past five years are graphically
portrayed in the chart below;illustrating the majority of revenue for the City is from property taxes,
which makes up 71%of all General Fund revenues. In total,the City's General Fund revenues increased
$ 3,110,186, or 8.2%, from 2008 to 2012.
(!General Fund• Revenue
$30,000,000 __._.___-..-_._
$27,500,400 — - 11 -- -
$25,000,000 i- - - -• -
$22,500,000 - --
$20,000 00 L —-1
$17,500,000
$15,000,000 -- -
$12,500,000 — -
$10,000,000 •� - — ---
$7,500,000 } _
$5,000,000 ---,-
. 1- r- 1
1 !•1
� •� _- i ;. Its I
2008 2009 ! Lulu 2011 2012
El_(rakes and Ancements $27901,526 $27,987,435 r $28,056,029 1—$27,763,741 $28,978,973_
pLicenses end Permits 3,318,249 2,3$6,956 I 3,119,449 j 3,363,293 5,127,177
■intergovermnental 1,138,398 1,096,969 I 1,122,980 ! 1,143,397 1,104,257
CI Charges for Services 4,106,763 3,506,697 4,010,186 t 4,202,734 4,394,544
G'Othcr 1,486,673 - 1,116,097 891,217 I 892,600 1,456,844 --
Taxes and assessments increased$ 1,215,232 from 2011 to 2012. About$ 500,000 of the increase is
related to the market value homestead credit. The City was able to add this to the General Fund since
there is no longer the risk of not receiving the funds.
Licenses and permits increased $ 1,763,884,or 52.4%,resulting from an increase in permits and
valuation of commercial remodeling.
Other revenues, which includes fines and forfeitures, investment income and miscellaneous other
revenue,increased$ 564,244, or 632%,as the City was able to collect on previously owed annual
conduit debt charges.
Charges for services increased$ 191,810 from $4,202,734 in 2011 to$4,394,544 in 2011 as a result of
increased memberships and facility rentals at the Community Center.
Intergovernmental revenues remained consistent with the prior year.
6
CITY O1+ EDEN PRA1R1E
FINANCIAL ANALYSIS
December 31,2012
GENERAL FUND
The graph below illustrates comparison of the General Fund budget to actual revenues. Overall, General
Fund revenues were$3,670,176,or 9.8%, over budgeted amounts. Every category of revenue was over
budgeted amounts in 2012. The most significant variance occurred within licenses and permits,which
were$ 2,453,052, or 91.7%, higher than budgeted as a result of conservative budgeting due to recent
economic conditions. Other revenues were also significantly over budget due to the collection of
previous annual conduit debt fees discussed on the previous page. Charges for services were over
budget by$ 316,623 due to the Community Center membership and facility rental revenues exceeding
expectations. Intergovernmental revenues exceeded budgeted amounts by$ 115,955, or 11.7%,as a
result of the City receiving several federal and state grants that were not anticipated.
Taxes and assessments were over budget by$ 202,702,but as these amounts make up approximately
71%of General Fund revenues,this category is less than 1%over budget.
'General Fund Revenues Budget and Actual
535,000,000 -- -
$30,000,000
$25,000,000 - - —
$20,000,000 . .. -. --. .__
$15,000,000 — —
$10,000,000
$5,000,000 - - - - --
S- . _-.- � --_ i I. 1.-.
Tuxes and Licenses end Permits] tn#ergovornmental Charges for Services Other
A5sessmest5
aBudgat $28,776,271 52,674,125 $985,31Y2 $4,077,921 $875,000
aActua1 28,978.973 5,127,177 1,104,257� 4,394,544 1,456,844
7
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
GENERAL FUND
The pie charts below and graph on the following page represent an allocation of expenditures by fuznction.
2012 General Fund Expenditures
Community
Development Police
5% f32%
Administration \{^•
10%
Debi Service
Less than 1% Fire
4 kti, __14%
`'r•�
Parks and Public Works
Recreation 140
25%
12011 General Fund Expenditures
Community
Development
6% Police
33%
Adtninistration
7'!O r•4
Debt Service
Less then 1% Fire
Parka and
Recreation Public Works
24% 14%
8
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31, 2012
GENERAL FUND
General Fund Expenditures I
S14,000,000 T-,. --- ---- -- --
S12,000,000 - - - -- F ,
S10,000,000 --..•._
S8,000,000 l- -
$6,000,000 -- -_r I
Lill
164,000,000 —
$2,000,000 - - - --I
1
1 ' ' [ ' —1
$ 2008 2uu9 1 2ui0 1 All , 20I2
OAdminislratio,, $8,254,444 83,487,940 $3,503,880 53,454,753 $3,634,743
n Ceruns tin,lybevela m 2,034,124 2,020,144 1,983,417__ 2,022,952 2,054,9_86_
El Police ' 10,656,1162 Tf 11,675,808 11,678,049 'Y11,865,S74 —12,287,344
or Fins �- 3.984.831 4,498,782 i 5,134,807 4,914,018 5,190,539
OPu�lio Works i 5,215,A1I 5,311,226 I 5 146,280 5,127,079 5,293,287
f Pprke aid ReCrealiun 6,093,394 8,712,335 1 8,833,061 __ 8,805,548 _ 9,577,04
t is Serviaa-- — _7.•-.125,934 J. W.-- 44,852 44,852 44,853 w - 46,544
Total General Fund expenditures increased$ 1,849,296,or 5.1%, from 2011 to 2012.
The police function has the highest expenditures of the General Fund,representing 32%of total
expenditures. During 2012,police expenditures increased 3.5%,or$ 420,766, due to an increase in
salaries and benefits. Fire expenditures also increased$276,321, or 5.6%,with the City teasing new fire
turnout gear.
Parks and recreation expenditures increased$ 772,086,or 8.8%,as a result of an increase in Community
Center user charges and higher staffing and facilities costs to meet an increased demand for rental. Also,
park maintenance increased due to deer management program and capital outlay.
Administration expenditures also increased from 2011 to 2012 as a result of additional salaries to cover
the 2012 election.
Public works expenditures increased mainly due to an increase in budgeted internal service charges as
well as general increases in wages and supplies.
Debt service and community development expenditures remained consistent with the prior year.
9
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December,31,2012
GENERAL FUND
The graph below illustrates the General Fund budget to actual expenditures comparison. Overall,
General Fund expenditures were$257,895,or 0.7%,under budgeted amounts.
rdeneral Fund Expenditures Budget and Actuall
sr4,ona,oaa --- — — —
$12,noa,0a4 -
$10,000,000
$8,000,000 - —-
$6,000,000 - ----
$4,000,000
till
$,a00,0a0 i
. ._
{;ommuttity I Parka uad
Ad�ninixUaRion P�licc Fire Aub11a Wurka Debt
_ riCYCl0prg4tiFt I Aoersmiivu
;DBudget $3,852,692 $2,078,654 1 $12,425,743 $5,049,540 $5,491,218 + _$9,405,08I $40,040 1
/4Actual 3,634,743 2,05+1,986 L 12,2 87,340 „5.140,539 I-5,293,287 —i 9,577,634-T,LI4¢,544--.
The largest variance can be seen in administration,which was$ 217,949,or 5.6%,under budget. Nearly
every area within administration was under budget during 2012,with most of the variance due to
budgeting conservatively for wages and election costs. The City also budgets an amount for
contingencies that was not completely used.
Public works expenditures were$ 197,931,or 3.6°An,under budget as a result of less than anticipated
street repairs and maintenance activities. The City also budgeted conservatively for street lighting
charges.
The City spent less than budgeted on wages due to staf 'turnover, resulting in police expenditures
coming in under budget by$ 13 8,403.
Parks and recreation expenditures were$ 172,553,or 1.8%,over budget as a result of Community
Center activities and rentals exceeding anticipated usage levels.
The City did not budget for the turnout gear leased during the year;however, volunteer wages were less
than anticipated,resulting in fire expenditures ending the year over budget by a net amount of$ 140,999.
10
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
GENERAL FUND
General Fund Operations
$45,0oo,0U0 +- - -
$40,000,000 ;- --- t" ._..--
$35,000,000 —
530,000,000 I
I
$25,000,000 — —- — --
$20,000,000 - - — -`
$15.000,000 ---
$10,000,000 - ' 1! i iii
1
--$5.000,000 -i I. I
{ 2Ut li
2009 2010 I 2011 21112
IDRerevueo 817,951,609 $36,094,154 $37,201,861 $37,365,765 S41,061,795
0Expendilums 36,361,000 35,831,087 36,324,346 36,235,777 38,085,073
O_[us6 Halence -i 21,149,750 -y---21.026,781 21,426034__ , _.22,017,792�,.._....21,921,477 ...
wLlnassigpcdFund 20,292,813 20,535,345 20,877,251 21,162,123 21,069,050
13oianeo •
-
As illustrated above, the General Fund unassigned fund balance has remained relatively consistent,
increasing slightly from$20,292,813 at December 31,2008,to$21,069,050 at December 31,2012.
Over the last five years,the City has been able to maintain steady cash and fund balances in a period of
generally increasing costs and variable revenues.
During 2011,the City implemented Governmental Accounting Standards Board (GASH) Statement
No. 54 and in 2012 updated its fund balance policy to strive to maintain a minimum working capital
fund balance not less than 50% of next year's budgeted tax revenue, an emergency fund balance for
contingencies of 10% of next year's budgeted expenditures and a budget balancing measure of 5%to 7%
of next year's budgeted expenditures in unassigned fund balance. As of December 31,2012,the City's
unassigned fund balance exceeded these three requirements by$ 70,998,which will be used for
encumbrances.
11
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
TAX LEVY,CAPACITY AND RATES
The graphs below and on the following page present information relating to the City's taxable market
value,tax capacity,net tax levy and tax capacity rates.
Over the past ten years,the City's estimated market value has increased 34.5%from $ 6,337,100,230 in
2003 to$ 8,526,126,929 in 2012. There is a two year lag in estimated market values as each year's
value is based on property values estimated on January 1 of the prior year,thus,the 2012 estimated
market value is based on values on January 1,2011. As shown below, the 2012 estimated value declined
for the third year as the declines in property values were starting to be reflected in estimated market
value. Future market values are expected to moderate and slowly start to increase.
;Pstimsted Market Value*I
s12,oaa,0ao,nnn — - - ----- —
i
V0,000,000,000 —
i
ss,000,oao,00a
$6,000,000,000
- I
$4,000,000,000 —
$2,000,000,000
2003 2004 2003 2006 2007 2008 2009 2010 2011 2012
* Values obtained from the League of Minnesota Cities Market Value and Tax Composition City by
City for Taxes Payable reports for each respective year,
12
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
TAX LEVY,CAPACITY AND RATES
Tax capacity is considered the actual base available for taxation and is calculated by applying the state's
property classification system to each property's market value. As illustrated below,the taxable tax
capacity of the City has increased$ 21,036,690, or 31.2%, since 2003. The City's net property tax levy
(net of Market Value Credit and fiscal disparities adjustment)has increased 23.1%,or$ 5,494,935,in
the same time frame. The tax capacity rate has been declining since 2003 as a result of increasing
taxable tax capacity. In 2012, the tax capacity rate increased slightly when.compared to 201 1 as taxable
tax capacity has decreased for the third consecutive time in the ten years presented.
The levy for 2012 presented below includes the General Fund levy of$ 28,647,954 plus a levy for the
various bonds and other uses of$ 3,61 1,036. In years prior to 2012, the tax levy is then reduced by a
Market Value Credit that is received in the form of a state aid. This aid reduces the amount of property
tax revenue,but is reflected as intergovernmental revenue in the City's financial statements. In 2012,
Market Value Credits were no longer provided to the City. Delinquent property tax activity also impacts
the property tax revenue amount.
Tax Capael and Rates
$:20,000,000 - — 40.00%
^ — 35.00%
5100,000,000
- 30.0o%
sac,o00,o00 .
25.00%
S60,000,000 - 20.00%
15.00%
$40,000,000
1 0L00"%
$20,040.000
5.00%
s. — + 1 —a -. —� 0.40°�
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
C`l�Taxub1c Tux Cspac3ty 11Nct Levy t'I'ax Capotity Reta 7
13
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
TAX LEVY,CAPACITY AND RATES
The chart below depicts average tax rates for the City, along with the average tax rates for the seven
county metro area and all Minnesota cities for 2011 and 2012. Overall,the City has generally
maintained a lower average tax rate when compared to the state and metro averages. For City residents,
the total tax rate for all taxing entities is 4.12 %and 5.65 %less than metro averages and for all
Minnesota cities,respectively.
All Cities Seven County City of
State-Wide* Metro.Area` Eden Prairies
2011 2012 2011 2012 2011 2012
AVERAGE TAX RATE:
City 42.53% 46.26% 40.03% 43.45% 31.03% 33.04%
County 43.74% 46.83% 42.13% 45.01% 45.84% 48.23%
School 25.23% 27.27% 26.80% 28.49% 28.18% 29.15%
Special 'Taxing 6.35% 6.79% 8.04% 8.67% 10.67% 11.08%
Total 117.85% 127.15% 117.04% 125.62% 115.72% I21,50%
* Amounts obtained from the League of Minnesota Cities Property Tax Data Table reports.
14
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
ENTERPRISE FUNDS
In 2011, the City's water and sewer utilities were separated into two distinct rands. As a result, only
three years of operating information is available for analysis.
Water Fund
Water Fund operating revenues increased$ 1,061,175,or 14.0%,in 2012,due to an increase in rates to
allow the City to better cover the costs of operations and a change in the City's fee structure to comply
with new state requirements. In addition, usage also increased due to dry summer conditions during
2012. Operating expenses increased $ 1,609,289,or 20.4%, primarily attributable to increased costs for
an asset management and service order system and greater repairs and maintenance expenses in an effort
to extend the life of the City's infrastructure and equipment. Given this activity,the Fund experienced
an operating loss of$ 854,498, compared to operating losses of$ 306,384 and$ 1,101,426 in 2011 and
2010,respectively.
Water Fund
s10,ono,00o — .-- - -- —
58,000,UUU ---- -
$6 p00 boa ?— — _i___ - —
54,000,000 .. —- —-
52,000,ouo - 1 — - —
illEr-—
SC2.000A00) 2010 f 2011 1012
a Operating Revenues $6,392,829 —I $7,164,259 S8,625,434
CI Operating Expenaen -- — 7,494,255 I _ 7,870,b43 _ 9,474,932
DOperoting Ins® (3,201,426) (306,384) (854,498) _
15
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
ENTERPRISE FUNDS
Sewer Fund
Sewer Fund revenues increased$ 359,254, or 7.6%,from 2011 to 2012 due to an increase in fees
implemented to allow the City to cover operating costs. Operating expenses also increased 1.0%due to
an increase in salary expenses allocated to the Fund based on actual time spent on sewer-related projects,
With revenues increasing at a higher rate than expenses,the City's operating loss decreased from
$ 1,863,698 in 2011, to $ 1,567,458 in 2012. In 2012, operating revenues were equivalent to 76%of
operating expenditures, compared to 72%in 2011.
!,sewer Fund
$9,000,000 — - -
$7,000,000 =
S5,000,040 -- - - —
S3,000,000
S 1,000,000 —_
S(3,000,000) -- 2010 2011 2012
■Q17enfling Revenuer 54,367.273 S4,736,246 S5.095,500
• G,379,774 6,599,944 6,662,958
o rll x nnsea_-,_ ..
1:045perotli g AS [ ) -- �- ^ (1863698) — -_1,567,458).._-
I6
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
ENTERPRISE FUNDS
Storm Drainage Fund
The Storm Drainage Fund once again experienced an operating loss in 2012. In 2012, the City increased
its utility rates by approximately 20%in an effort to bring revenues in line with expenses. Expenses
increased only 7,1%due to higher costs for repairs and maintenance items on the Funds assets. Overall,
the Fund had an operating loss of$ 791,854,which has improved from the prior year by$ 69,318,or
8.1%.
Storm Drainage Fund I
s2,5oo,000 -- --- - -
S2,noo,ono I-1H
---L
S I,500OOQ -
S1,000,Oou$500,000i —,
s(500,(40) — '—
ULAN:4000) — — If
iill
S(1,500,000) 2008 2009 -- 2010 2011 2012
IllOptisting _ $816,523 5910,514 11163,229 51,054,077 11,259,824
DOperating ripen='— 1,725,500 1,523,$76 1,983,021 1,915,249 2,051,178
_wOryeretingLass — (906,977) (613,3362) (1,119,792) (861,172) (791,854) _
17
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
ENTERPRISE FUNDS
Liquor Fund
The chart below shows the operations of the City's Liquor Fund for the past five years with the Building
Fund removed. Gross profit increased$ 196,051 from 2011 to 2012 due to an improving economy
generating more sales. Over the five years shown below, gross profit has increased$302,722, or 10.9%.
The Fund also experienced an increase in operating expenses of$ 293,435 over the same period as a
result of increased costs and various leasehold improvements to its existing locations. The Fund's
operating income remained positive,with$ 1,051,557 in 2012. After factoring in nonoperating revenues
and expenses and transfers,net position remained consistent with the prior year at$ 1,203,752.
L1quor Fund
$3,300,000 — -- - -
$9,000,000
52,500,000 -- - - -- —
$2,000,000 --- -
S1,500,000 -• — - —
1
31,000,000 — — -1..
3500,000 z
i , 1
r
:_i _.
_ 3_ 2008 2009 2010 2011 2012
f rlrnM1'at $2,784,245 $2,$$8,2$9 _ $2,913,571 32,69.0,.876 $3,36.927
O Operuting13xpanaae 1,741,933 1,841,391 1,860,598 1,930934 2,035,370
aOperaiingIncome I:042,270 1_046.30$— 1,614,973 959,942 1Ai1557 ,
As depicted below, City liquor operations are consistent with Minnesota cities in the same geographical
area. Overall,the City's gross profit percentage was consistent with the metro average for off-sale
municipal stores and is within a percent of other cities shown.
2012 2011
City of City of Metro
Edon Eden City of City of City of Municipal
Prairie Prairie Edina* Richfield* Savage* Average*
Stiles $ 12,101,470 $ 11,547,025 $ 13,172,484 $ 11,198,404 $ 4,657,014 $ 6,532,979
Costs of Sales 9,014,543 8,656,149 9,648,160 3,358,937 3,463,507 4,872,989
Gross Profit 3,086,927 2,890,876 3,524,324 2,839,467 1,193,507 1,659,990
Operating Expenses 2,076,103 1,974,589 2,078,946 1,932,217 943,648 1,163,906
Operating Income 1,051,557 959,942 1,445,378 907,250 249.859 496,084
Gross Profit Percentage 25.5% 25.0% 26.8% 25.4% 25.6% 25,4%n
* Metro municipal averages obtained from the Office of State Auditor, Off-Sale Operations for 2011,
18
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
GOVERNMENTAL ACTIVITIES
The tables below and on the following page illustrate the City's various sources of revenue and
expenditures per capita over a three year period in comparison to 2011 data for Minnesota cities ranked
by various sizes.
Ooventmcntal Funds Revenue Per Capita
with State-Wide Averages by Population Class
State-Wide City of Eden Pt iric
Year December 31,201I 2010 2011 2012**
Population 2,500-10,000 10,000-20,000 20,000-100,000 62,683 61,151 61,151
PrvpOrty Taxc, 390 $ 363 $ 406 $ 506 $ 514 $ 528
Tax Increments 41 48 51 55 51 55
Franchise Fees and Other Taxes 27 30 30 12 13 13
Special Assessments 70 55 56 21 21 31
Licenses end Permits 23 2] 31 38 42 79
Intergovernmental ntal Revenues 283 263 152 39 85 120
Charges for Services 95 79 78 63 69 72
Other 65 75 65 40 37 53
Total Revenue 8 994 $ 910 $ H69 5 774 $ 832 $ 95
* State-wide data obtained from the Office of the State Auditor's 2011 Minnesota City Finances
Report.
** Population is estimated as of January 1, 2011 from the Met Council population data study;2012
estimate is not available.
The City receives little in intergovernmental revenues, including Local Government Aid and, thus,has
consistently shown higher tax revenues per capita and lower intergovernmental revenues per capita
compared to the state averages. Total governmental revenues increased$ 119 per capita from 2011.
The most significant increases were in licenses and permit revenue,where the City received additional
permits for several large projects during the year, and intergovernmental revenue,where thy City
received a significant amount of state MSA funding to cover the City's portion of costs for the Shady
Oak Road North reconstruction project. Property taxes increased$ 14 per capita as a result of an
increase in the tax levy. Other sources of revenues increased$ 16 per capita due to the collection of
prior year annual fees on conduit debt issuances and the receipt of a new franchise fee,beginning in the
fourth quarter of 2012.
19
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31,2012
GOVERNMENTAL ACTIVITIES
Governmental Funds Bxpenditutas Per Capita
with Siete-Wide Averages by Population Class
Still-Wide" City of Eden Prairie
Year Decembor31,2011 2010 2011 2012*
Population 2r500.-10,000 10,000-20,000 20,000-100,000 62,683 _ 61,151 _ - 61,151
Current:
Admioiatraliott $ 126 $ 99 S 82 $ 56 S 56 $ 59
Community Development 45 55 60 83 87 102
Police 165 163 169 187 195 202
Pim 66 62 69 80 80 85
Public Works 120 112 92 84 86 89
Parks and Reerealion 79 96 87 142 144 157
Other 22 22 19 1 - -
Total Current $ 623 $ 609 $ 578 $ 633 $ 642 $ 694
Capital Outlay
and Construction $ 250 $ 262 S 227 $ 94 $ 142 $ 140
Debt Service:
Principal $ 186 $ 148 5 109 $ 62 $ 67 S 72
Interest and Final 60 48 41 - 22 22 _ 24
Total Debt Service $ 246 a $ 196 $ 150 5 84 $ 89 $ 96
—
* State-wide data obtained from the Office of the State Auditor's 2011 Minnesota City
Finances Report.
** Population is estimated as of January 1,2011 from the Met Council population data study;2012
estimate is not available.
The City's current expenditures for 2012 were more than the state-wide average for a city of a
comparable population. Overall, governmental expenditures increased approximately$ 3,103,000 from
2011 to 2012. The largest variances were observed in community development and parks and
recreation,which increased$ 15 and$ 13 per capita, respectively,in 2012 due to costs incurred for pass-
through deed funding and community center,deer management and capital outlay costs. Despite
significant projects in 2011 and 2012,capital outlay per capita continues to stand below state-wide
averages for all population categories. Debt service costs also remain well below state-wide averages for
2010-2012.
20
CITY OF EDEN PRAIRIE
FINANCIAL ANALYSIS
December 31, 2012
GOVERNMENTAL N ET POSITION
Components of Net Positiot—ii
$250,000,000 -- ------ — fi55 74h3431
$36235$08¢1 r 4iirx7{135 71.5o.954Vr - 1
$225,000,000
$200,000,000
- LI-• ,.
_. _- _
-.__ . —i
$175,000,0001— _t','{882. 45 -74;SVIyA1l ' f
$150,000,000 •••- -„I
$125,000,000
$100,000,000$75,000,000$50,000,000 --
---- - -$25,000,000 -
2008 2009 2010 21}11 2012
IEl Nat Investment In Copitel Assets 0 R Striclal ,.. QUitrestriotai
The City's governmental net position is comprised of the three categories listed in the above chart, Net
investment in capital assets increased in 2012 as the City increased its assets more than it increased its
debts. Restricted amounts are to be used on future debt payments. The unrestricted portion of net
position is the remaining balance that is not invested in capital assets or restricted for specific purposes,
21
CITY OF EDEN PRAIRIE
Hennepin County, Minnesota
SCHEDULE OF EXPENDITURES OF
FEDERAL AWARDS,AND INDEPENDENT
AUDITOR'S REPORTS
For the year Ended December 31,2012
CITY OF EDEN PRAIRIE
TABLE OF CONTENTS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 1
NOTE TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 2
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN
AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 3
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND
REPORT ON THE SCHEDULE OF EXPENDITURES FOR FEDERAL
AWARDS REQUIRED BY ❑MB CIRCULAR A-133 5
SCHEDULE OF FINDINGS AND QUESTIONED COSTS IN ACCORDANCE
WITH OMB CIRCULAR A-133... s
REPORT ON LEGAL COMPLIANCE 9
CITY OF EDEN PRAIRIE
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31,2012
Federal
CFDA Federal
Federal Age yfPass Through Agency/Program Title Number Expenditures
U.S. Department of Housing and Urban Development
Direct:
Community Development Block Grant 14,218 $ 623,256
U.S. Department of Transportation
Passed through the Minnesota Department of Public Safety:
Safe and Sober 20.600 15,340
Minimum Penalties for Repeat Offenders for Driving
While Intoxicated 20.608 10,841
U.S. ❑epartment of Homeland Security
Passed through the Minnesota Commissioner oFPublic Safety:
Homeland Security Grant Program 97.067 47,945
U.S.Department of Justice
Direct:
Bulletproof Vest Partnership Program 16.607 4,145
Passed through Hennepin County:
Recovery Act Edward Byrne Memorial Justice
Assistance Grant Program 16-80 4 234
Total Federal Expenditures $ 701,761
The Note to the Schedule of Expenditures of Federal Awards is an integral part of this Schedule. 1
CITY OF EDEN PRAIRIE
NOTE TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
December 31,2012
NOTE 1 -BASIS OF PRESENTATION
The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the
City and is presented on the modified accrual basis of accounting. The information in this Schedule is
presented in accordance with the requirements of U.S. Office of Management and Budget(OMB)
Circular A-133, Audits of States, Local Governments and Nonprofit Organizations. Therefore, some
amounts presented in this Schedule may differ from amounts presented in,or used in, the preparation of
the basic financial statements.
2
I(DA
Expert advice. When you need it."'
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GO VERNMENT AUDITING STANDARDS
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and Members
of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States,the financial statements of the governmental
activities,the business-type activities,each major fund,and the aggregate remaining fund information of
the City of Eden Prairie, Minnesota, as of and for the year ended December 31, 2012,and the related
Notes to the Financial Statements, which collectively comprise the City's basic financial statements, and
have issued our report thereon dated May 6, 2013.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal
control over financial reporting (internal control)to determine the audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements,but not for
the purpose of expressing an opinion on the effectiveness of City's internal control. Accordingly, we do
not express an opinion on the effectiveness of City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct,misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the city's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal
control that is less severe than a material weakness,yet important enough to merit attention by those
charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However,material
weaknesses may exist that have not been identified.
3
I(DV
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements arc free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion, The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the result of that testing, and not to provide an opinion on the effectiveness of the City's
internal control or on compliance. This report is an integral part of an audit performed in accordance
with Government Auditing Standards in considering the City's internal control and compliance,
Accordingly,this communication is not suitable for any other purpose.
/164 \ ,
KERN, DEWENTER, VlER.E, LTD,
St. Cloud, Minnesota
May 6, 2013
4
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Expert advice. When you need it.'
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND
REPORT ON THE SCHEDULE OF EXPENDITURES FOR FEDERAL
AWARDS REQUIRED BY OMB CIRCULAR A-133
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and Members
of the City Council
City of Eden Prairie
Eden Prairie, Minnesota
Report on Compliance for Each Major Federal Program
We have audited the City's compliance with the types of compliance requirements described in the
OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the
City's major federal programs for the year ended December 31, 2012. The City's major federal
programs are identified in the summary of auditor's results section of the Accompanying Schedule of
Findings and Questioned Cost.
Management's Responsibility
Management is responsible for compliance with the requirements of laws,regulations,contracts and
grants applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the City's major federal programs
based on our audit of the types of compliance requirements referred to above. We conducted our audit
of compliance in accordance with auditing standards generally accepted in the United States of America;
the standards applicable to financial audits contained in Government Audiiing standards, issued by the
Comptroller General of'the United States; and OMB Circular A-133,Audits of.Mates, Local
Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types
of compliance requirements referred to above that could have a direct and material effect on a major
federal program occurred. An audit includes examining, on a test basis,evidence about the City's
compliance with those requirements and performing such other procedures as we considered necessary
in the circumstances
We believe that our audit provides a reasonable basis for our opinion on compliance for each major
federal program. However, our audit does not provide legal determination of the City's compliance.
5
1(_DAT
Opinion on Each Major Federal Program
In our opinion, the City of Eden Prairie, Minnesota complied, in all material respects, with the types of
compliance requirements referred to above that could have a direct and material effect on each of its
major federal programs for the year ended December 31,2012.
Report on Internal Control Over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with the types of compliance requirements referred to above. In planning and performing
our audit of compliance,we considered the City's internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program to determine the
auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over compliance in
accordance with OMB CircularA-133, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of the City's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions,to prevent or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a type of compliance requirement of a federal
program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in
internal control over compliance is a deficiency, or a combination of deficiencies, in internal control
over compliance with a type of compliance requirement of a federal program that is less severe than a
material weakness in internal control over compliance, yet important enough to merit attention by those
charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of
OMB Circular A-133. Accordingly, this report is not suitable for any other purpose.
6
(D_v
Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133
We have audited the financial statements of the governmental activities, the business-type activities,
each major fund and the aggregate remaining fund information of the City of Eden Prairie, Minnesota, as
of and for the year ended December 31, 2012, and have issued our report thereon dated May 6,2013,
which contained unqualified opinions on those financial statements. Our audit was performed for the
purpose of forming opinions on the financial statements as a whole. The accompanying Schedule of
Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB
Circular A-133,Audits of States, Local Governments and Nonprofit Organizations, and is also not a
required part of the financial statements. Such information is the responsibility of management and was
derived from and relates directly to, the underlying accounting and other records used to prepare the
financial statements. The information has been subjected to the auditing procedures applied in the audit
of the financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the schedule of
expenditures of federal awards is fairly stated in all material respects in relation to the financial
statements as a whole.
I/6,w.. 7)e , V c U- -
KERN, DEW ENTER, VIERE, LTD.
St. Cloud,Minnesota
May 6, 2013
7
CITY OF EDEN PRAIRIE
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
IN ACCORDANCE WITH OMB CIRCULAR A-I33
December 31,2012
SECTION I—SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of auditor's report issued: Unqualified
Internal control over financial reporting:
• Material weakness(es) identified? No
• Significant deficiency(ies) identified that arc
not considered to be material weakness(es)? No
Noncompliance material to financial statements
noted? No
Federal Awards
Type of auditor's report issued on compliance for
major programs: Unqualified
Internal control over major programs:
• Material weakness(es) identified? No
• Significant deficiency(ies) identified that are
not considered to be material weakness(es)? No
Any audit findings disclosed that are required to
be reported in accordance with Section 510(a)
of OMB CircularA-I33? No
Identification of Major Programs
CFDA No.: 14,218
Name of Federal Program or Cluster: Community Development Block Grant
Dollar threshold used to distinguish
between type A and type B programs: $ 300,000
Auditee qualified as low risk auditee? Yes
SECTION Ii—FINANCIAL STATEMENT FINDINGS
None
SECTION III— FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
None
8
Expert advice. When you need it.'
REPORT ON LEGAL COMPLIANCE
Honorable Mayor and Members
of the City Council
City of'Eden Prairie
Eden Prairie, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of
America, the financial statements of the governmental activities,the business-type activities, each major
fund and the aggregate remaining fund information of the City of Eden Prairie, Minnesota, as of and for
the year ended December 31,2012, and the related Notes to the Financial Statements, and have issued
our report thereon dated May 6, 2013.
The Minnesota Legal Compliance Audit Guide for Political Subdivisions, promulgated by the State
Auditor pursuant to Minnesota Statutes Sec. 6.65, contains seven categories of compliance to be tested:
contracting and bidding, deposits and investments, conflicts of interest, public indebtedness,claims and
disbursements, miscellaneous provisions and Tax Increment Financing. Our audit considered all of the
listed categories.
In connection with out audit, nothing came to our attention that caused us to believe that the City of
Eden Prairie, Minnesota failed to comply with the provisions of the Minnesota Legal Compliance Audit
Guide for Political Subdivisions, However, our audit was not directed primarily toward obtaining
knowledge of such noncompliance. Accordingly, had we performed additional procedures,other matters
may have come to our attention regarding the City's noncompliance with the above referenced
provisions.
This report is intended solely for the information and use of those charged with governance and
management of the City and the State Auditor, and is not intended to be and should not be used by
anyone other than these specified parties.
De ,g,AA 4, V L _
KERN, DEWENTER, VIERS, LTD.
St. Cloud, Minnesota
May 6, 2013
9
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, MAY 7, 2013 CITY CENTER
5:00 —6:25 PM, HERITAGE ROOMS
6:30 —7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
PLANNING COMMISSION: Mary Egan, Steven Frank, Ann Higgins, Catherine Lechelt, Jake
Lee (Vice Chair), John Kirk, Jon Stoltz (Chair), Travis Wuttke
GUESTS: Mark Furhrmann, Metro Transit; Mark Koegler, HKGI; Jim Alexander, Southwest
Project Office
Workshop-Heritage Room II
I. SOUTHWEST LIGHT RAIL TRANSIT UPDATE
A. Project Overview and Timeline—Mark Fuhrmann, Metro Transit
Furhmann provided an overview of the Southwest LRT project,which will consist of
15 miles of double track running from downtown Minneapolis to Eden Prairie with an
expected ridership of 30,000 per week by 2030. He also reviewed the general project
timeline that calls for project development in 2013-2014, environmental documentation
in 2014, engineering in 2014-2015, funding agreements in 2015, construction from
2015-2017 and passenger operations beginning in 2018.
B. Station Area Planning Update -Mark Koegler, HKGI
Koegler provided a station area planning update. He said collaborative work on the
transition station area actions plans (TSAAP) is underway. The TSAAP process
addresses station platform locations,park and ride sites, future development potential,
access and circulation planning, infrastructure planning and stormwater management
solutions. Koegler presented charrette results for the proposed stations, and explained
that the exact locations will depend on the final alignment as well as other factors.
Koegler said the public meetings are being held in April and May to obtain feedback on
the initial designs. Station area planning will continue this summer, and additional
public meetings will be held in July and August. Refined station area planning is
expected to be completed by September, and municipal consent will be sought in
October.
City Council Workshop Minutes
May 7, 2013
Page 2
Koegler explained the SWLRT advisory committee process. He said another major
component of the project will be location of the operations and maintenance facility
(OMF),which will serve as the main location for cleaning, maintenance and storage
of the rail cars. He showed examples of Hiawatha and Central Corridor OMFs, and
reviewed some of the criteria that will be considered when determining the location
of the SWLRT OMF.
Koegler said a TSAAP/OMF workshop is scheduled for Monday, May 13, at 5:00
p.m. at City Center. Results for the five Eden Prairie stations will be presented. The
public is encouraged to attend this meeting to receive detailed information about the
project and provide input.
C. Technical Issues Overview—Jim Alexander, Southwest Project Office
Alexander reviewed the list of identified technical issues, including several that are
specific to Eden Prairie, including:
• Eden Prairie Alignment
• Nine Mile Creek Crossing
• Golden Triangle Station
• Shady Oak Road Crossing
• City West Station and TH 212/TH 62 Flyover Bridges
Alexander provided 11x17 drawings of each of technical issues areas and discussed
some of the issues that must be worked through.
Economic Development Manager David Lindahl stated that UHG has indicated they
would prefer a tunnel rather than a bridge at the UHG station. Public Works Director
Robert Ellis pointed out that Shady Oak Road is currently undergoing major
reconstruction, and construction of a tunnel at that location would require tearing up the
newly constructed road. He said associated costs would have to be absorbed by the
City. Lindahl said ShopNBC has also indicated a preference for a tunnel. They are
concerned about the amount of noise that would be generated during construction of a
bridge, and how that might impact their operations. Planning Commissioner Katie
Lechelt asked if there are any vibration issues anticipated. Alexander said that would
depend on proximity to businesses.
One of the proposed sites under consideration for the OMF is near Shady Oak and TH
212. Lindahl said the City has concerns about this site since it is considered a gateway
to the area. Another possible OMF site involves property owned by Liberty Property
Trust. Lindahl said they would likely be more amendable to having lots C and D used
for an OMF.
Mayor Tyra-Lukens said she is concerned because it does not seem as if parking, or
lack of parking, is being addressed at the Singletree Station. Aho said he agreed. Jake
Lee said there seem to be a lot of stations planned for Eden Prairie, and some of the
proposed alignments would add time to trips that riders may not find acceptable. Aho
City Council Workshop Minutes
May 7, 2013
Page 3
and Butcher Wickstrom also voiced concerns about parking at the station near
Brunswick. Aho asked if consideration has been given to terminating the line at
Southwest Station. Alexander said they are looking at how that scenario would affect
costs, ridership and run times. Community Development Director Janet Jeremiah noted
that half of Eden Prairie's population lives west of Mitchell Road, and that should be
taken into consideration in relation to where the line terminates.
Council Member Butcher Wickstrom asked how the LRT would affect SouthWest
Transit's service. Mayor Tyra-Lukens said as a member of the SouthWest Transit
Board, she knows they are interested in continuing to operate express bus service to
downtown. SouthWest Transit has asked for Met Council's support for construction of
a new park and ride facility at 169 and Pioneer Trail; however, that support has not
been forthcoming so far. Council Member Aho, also a SouthWest Transit Board
member, said it is his understanding that SouthWest Transit would not be allowed to
offer express bus service to downtown since it would be in direct competition with the
LRT. Tyra-Lukens said SouthWest Transit's concerns have been forwarded to the Met
Council.
Open Podium - Council Chamber
II. OPEN PODIUM
A. Dan Kittrell—Aquatic Project
Kitrell said he lives on Summit Drive in Eden Prairie. He noted he has e-mailed
the City Council and written a newspaper commentary about his position on the
proposed aquatic improvements at the Community Center. He questioned why the
City needed to go to referendum in 2005, but not now. He also questioned the
wisdom of the City building something that would be in direct competition with
the private sector.
III. ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,MAY 7,2013 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad
Aho, Sherry Butcher Wickstrom, Ron Case, and
Kathy Nelson
CITY STAFF: City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay
Lotthammer, Assistant City Attorney Sarah
Schwarzhoff, and Council Recorder Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All members were present.
Tyra-Lukens reviewed the series of tragic events involving the disappearance of Mandy
Matula and asked for a moment of silence for Ms Matula.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. SENIOR AWARENESS MONTH PROCLAMATION
Mayor Tyra-Lukens read a proclamation proclaiming May 2013 to be Senior
Awareness Month. She presented the proclamation to members of the Senior
Advisory Council. A representative of the Senior Advisory Council reviewed the
events that are planned during Senior Awareness Month.
B. COMMENDATION AWARD—RICHARD LANE III
Police Chief Rob Reynolds read and presented the Police Department's
Commendation Award to Richard Lane III, a civilian who assisted an officer with a
difficult arrest in January of this year.
C. UPDATE FROM HENNEPIN COUNTY SHERIFF'S OFFICE
Sheriff Rich Stanek gave an overview of the work of the Sheriffs Office and their
interaction with the Eden Prairie Police Department. He reviewed the services
provided by the Sheriffs Department and distributed copies of their 2012 Annual
Report& 2013 Strategic Plan.
CITY COUNCIL MINUTES
May 7,2013
Page 2
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Tyra-Lukens added Items XIV.A.1,A.2, and A.3. Getschow added Item XIV.E.1., noting
information relative to the item was on goldenrod paper.
MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the agenda as
amended. Motion carried 5-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, APRIL 16, 2013
MOTION: Aho moved, seconded by Case, to approve the minutes of the Council
workshop held Tuesday, April 16, 2013, as published. Motion carried 5-0.
B. CITY COUNCIL MEETING HELD TUESDAY,APRIL 16, 2013
MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the minutes
of the City Council meeting held Tuesday, April 16, 2013, as published. Motion
carried 5-0.
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. ADOPT RESOLUTION NO. 2013-45 DECLARING PROPERTY AS
ABANDONED
C. AWARD CONTRACT FOR TRAIL OVERLAY AND RECONSTRUCTION
FOR VALLEY VIEW RD. AND MITCHELL MARSH CONSERVATION
AREA TO BITUMINOUS ROADWAYS INC.
D. APPROVE PURCHASE OF REPLACEMENT HEAVY EQUIPMENT AS
LISTED IN THE 2013 BUDGET
E. APPROVE CONTRACT WITH MIDWEST WEED HARVESTING FOR
WEED HARVESTING IN MITCHELL AND RED ROCK LAKES
F. APPROVE A CONTRACT WITH KEYS WELL DRILLING,MUNICIPAL
WELL DRILLERS, TO DRILL AND INSTALL TWO GROUNDWATER
OBSERVATION WELLS
G. APPROVE GRANT AGREEMENT WITH THE DEPT. OF NATURAL
RESOURCES FOR WATERCRAFT INSPECTIONS
CITY COUNCIL MINUTES
May 7,2013
Page 3
H. DIRECT STAFF TO NOT WAIVE THE MONETARY LIMITS ON TORT
LIABILITY ESTABLISHED BY MINNESOTA STATUTES 466.04
I. MOVE TO APPROVE THE HOUSING SERVICES AGREEMENT WITH
WHAHLT
MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-I of
the Consent Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS/MEETINGS
A. VACATION OF PART OF THE DRAINAGE AND UTILITY EASEMENT
OVER LOT 4,BLOCK 2, GRAND HAVEN AT MARSH COVE (Resolution
No. 2013-46)
Getschow said official notice of this public hearing was published in the April 18,
2013,Eden Prairie News and sent to 13 property owners. The property owner has
requested the vacation of the drainage and utility easement over a part of Lot 4,
Block 2, Grand Haven at Marsh Ridge to facilitate the building of a swimming pool
and retaining wall. The drainage and utility easements were originally dedicated
with the plat of Grand Haven at Marsh Ridge. The property owner has submitted a
revised grading plan to accommodate drainage from the adjoining lots.
There were no comments from the audience.
MOTION: Aho moved, seconded by Nelson, to close the public hearing and to
adopt Resolution 2013-46 vacating part of the drainage and utility easement over
Lot 4, Block 2, Grand Haven at Marsh Cove, Hennepin County, Minnesota.
Motion carried 5-0.
X. PAYMENT OF CLAIMS
MOTION: Nelson moved, seconded by Case, to approve the payment of claims as
submitted. Motion was approved on a roll call vote,with Aho,Butcher Wickstrom,
Case,Nelson, and Tyra-Lukens voting "aye."
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Call Out to Public Works Department--Tyra-Lukens
CITY COUNCIL MINUTES
May 7,2013
Page 4
Tyra-Lukens said she wanted to give a call out to the Public Works
Department for their wonderful job of snow removal this winter season.
2. Report on Last Meeting's Closed Session--Tyra-Lukens
Tyra-Lukens reported the Council had a closed session at the last meeting to
review the performance of City Manager Getschow. She noted all Council
Members were present at the meeting along with the City Attorney. Mr.
Getschow's performance was judged excellent across all areas of the
evaluation. The City Council will deal with an adjustment of salary for the
City Manager at the next meeting.
3. Hennepin County's Step-to-It Challenge Program--Tyra-Lukens
Tyra-Lukens said at the last meeting she announced that the City will
participate in Hennepin County's Step-to-It Challenge during the month of
May. The purpose of the program is to increase a participant's level of
physical activity to address issues of health and obesity. The program started
May 1, and those who wish to participate can sign up on the Step-to-It
website. It is a challenge between individual participants and cities that
participate in the program.
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Approve Professional Services Agreement with RES Specialty
Pyrotechnics for 4th of July Fireworks
Lotthammer said the Council asked staff to restore some cuts or make
enhancements to events in the City. One of the things staff is not able to do is
deal with fireworks. Staff asked two fireworks companies for proposals.
Staffs analysis showed the group we have used before, RES Specialty
Pyrotechnics, would still give a good value. Staff is proposing to increase the
fireworks budget from$20,000 to $25,000 to make an even better event.
Tonight's request is to enter into an agreement with RES for$25,000 for the
4th of July fireworks.
Aho noted in the past we have always received some private donations to help
offset the cost of the fireworks display. He asked if we would again accept
such donations. Lotthammer replied we always accept additional donations,
and we have different levels of sponsorship for the event. We have had some
consistent sponsors for the event every year.
MOTION: Case moved, seconded by Aho, to approve a$25,000
professional services agreement with RES Specialty Pyrotechnics to
CITY COUNCIL MINUTES
May 7,2013
Page 5
provide fireworks at the 4th of July Hometown Celebration at Round Lake
Park. Motion carried 5-0.
2. Approve Professional Services Agreement with HGA for Community
Center Aquatics Design Services
Lotthammer said in 2007 when the Community Center was expanded, the one
area not addressed was the pool. As we have conducted public meetings and
reviewed the feasibility study, it has become apparent that some changes and
enhancements must be made to the pool. We performed a feasibility study to
determine what we could do and what the costs might be, and we engaged a
lot of residents and groups in that effort. The next step in the process would
be to take it to an architectural design. We sought proposals from architect
firms that specialize in this area and received four proposals back. The
proposals ranged from$330,000 to $950,000. Staff is recommending a
proposal from Hammel, Green and Abrahamson, Inc. (HGA) in the amount of
$607,500. HGA appeared to be the best fit, and they were the company that
did the feasibility study.
Lotthammer said the contract will be subdivided into three increments, with
40% for master planning and design, 40% for construction details to go out
for bid, and 20% construction administration. The fee for the first phase of the
project will be $243,000 to develop the master planning and design. Each
subsequent phase will require City Council review and authorization. At the
end of the first phase,the Council could decide to go forward with subsequent
phases or postpone a decision.
Nelson agreed we need to get some firm prices for this, but she was
concerned we are tied into the plan of adding on the deep water pool and not a
plan to upgrade the current pool. She asked if there is any flexibility to find
out what it would cost to do some other options. Lotthammer replied we have
some potential to do some rough estimates; however, as we went through the
feasibility study and looked at good methods to address all of the issues and
users involved, the concept of changing the current pool only addressed some
of those issues. The goal was to determine what is best for the next 30 years.
We can do the Phase 1 work and that will achieve many of the solutions
identified in the feasibility study.Nelson said she still believes the groups we
serve least at our pool are younger children, seniors and family users. The
current pool has some disadvantages,but she would like to have some options
to the $16,000,000 estimated cost or at least to have something very clear to
take to a referendum.
Butcher Wickstrom said one of the things we have been doing over the past
few months is collecting views from a variety of pool users. She thought there
is a benefit to the current phased approach. She has confidence in HGA as a
design and architectural firm, and we need to move forward with the next
step. She asked if the 20% for construction administration is standard.
Lotthammer replied the actual master planning would be about 5% of the
CITY COUNCIL MINUTES
May 7,2013
Page 6
initial 40%total, with 35%being the cost of the design piece. At that point
the plans aren't ready to go into a contractor's hands so preparing those plans
would be the second 40%. The remaining 20%would be for bid
administration and construction administration.
Aho said this is a very important topic to our community. We have been
looking at our needs as a community for quite a number of years. The current
facility has not met our needs for the last ten years. The pool is also important
to the High School community. He thought we have had a really good process
to date, and he thanked everyone who gave their input. We do need good data
to make good decisions. The only way to get to a real decision point is to get
more data, and that means going to the design phase. We still need more input
and opportunities for other people to look at the feasibility plan, so he thought
we could open it up again. He saw this as a very transparent process where we
open it to the public and solicit input at many points. Even if we take this step
tonight, we aren't moving forward to completion.
Aho said we need to move forward with this, and he asked how much time we
would have to get public input. Lotthammer said public input is part of the
master planning study. The next couple of months will still be time to engage
people. The Assistant Athletic Director at the High School has been asked to
have their staff think about what they need. There are many viewpoints to
bring to the table. We know what the site will hold, but there are still critical
design decisions to be made. We know there are decisions to be made like
dealing with the deep areas of the pool. There will be alternates included in
the plans, and some of the alternates will lend themselves to pursuing at a
later time There are also alternate material types that might be used.
Aho said he did not believe there is an option to do nothing. We have to do
something with the pool because of the mechanical issues and code issues.
We would have to invest a significant amount of money to keep the current
pool running as it is, and it would still not meet our needs.
Tyra-Lukens said today the Council would be authorizing just the award of a
professional services agreement and not the funding or scope of the project.
MOTION: Butcher Wickstrom moved, seconded by Case, to award the
Professional Services Agreement for Design and Architectural Services for
the Community Center Aquatics Project to Hammel, Green and
Abrahamson, Inc. (HGA) and authorize 40% of design scope in the amount
of$243,000. Motion carried 5-0.
3. Authorize Contract with Northern Educate for Room & Ice Rental at
Eden Prairie Community Center
Lotthammer said staff was approached by Northern Educate Sports Academy
for potential purchase of non-prime time ice and room rental on a consistent
basis at the Eden Prairie Community Center. Northern Educate is aligned with
CITY COUNCIL MINUTES
May 7,2013
Page 7
charter schools that are chosen by the students enrolled in Northern Educate's
program. Northern Educate's program models the school year. Half of their
students spend the morning doing ice and fitness training while the other half
works in the classroom with on-line courses and tutors. The groups switch in
the afternoon. There is low demand for all three sheets of ice during the non-
prime time hours, so it would be advantageous to sell them ice time and to
have them in our facility during the school day. He said Ms Sevenich and Mr.
Ramsey have done a lot of due diligence on this. It is important to note that
Northern Educate would not impact any of the other day-time groups that are
in the Community Center. They would be located on the far side of the
facility from the other groups and will be very self-contained. We have put a
cap on the total number of students at 60 until we make sure there is no
negative impact. This contract would result in a large sum of additional
revenue to the Community Center.
Tyra-Lukens asked where the group's funding comes from and if the students
will be from Eden Prairie. Lotthammer said students pay a fee to be part of
the Academy and a separate fee for the charter school they select. The
Academy does not give any type of certification, but they do have people
there to help guide students with their education as well as their sports skills.
The group was looking for a location in the southwest metro area, so many of
the students would be from the immediate geographic area. Northern Educate
serves students from K-12, but most would be in the junior high age range..
Nelson asked about the use of the ice sheets during the hours the school
would be there. Lotthammer said for most of the school year we have all three
ice sheets up, and the Academy would not displace any other groups. Nelson
asked if that meant there is not a lot of down side to this. Lotthammer replied
there will be some extra costs for cleaning and maintenance, and there will be
some additional wear and tear on the facilities. We would require some
damage deposits from the group. He noted staff feels very comfortable that
this is a financial benefit for the City. Nelson asked if there is a chance we
could have more costs than the amount we get in from them. Lotthammer said
staff has visited the Eagan facility where the group runs a similar program
and talked to the Manager of their arena. In addition, the City Attorney helped
write some things into the contract for the parameters of use. There will be a
clear understanding of who gets to use what, when and where. We have
diagrams and schematics of the facilities that outline what they can use and
when.
Case asked if staff is comfortable that any Eden Prairie resident who might
want additional ice time will not be impacted by the Academy. Lotthammer
said we believe so, especially with the flexibility during the day. Case said it
sounds like a win/win situation.
MOTION: Aho moved, seconded by Case, to authorize staff to enter into a
non-prime time ice and room rental contract with Northern Educate
Academy for the 2013/2014 school year. Motion carried 5-0.
CITY COUNCIL MINUTES
May 7,2013
Page 8
E. REPORT OF PUBLIC WORKS DIRECTOR
1. Adopt Resolution 2013-47 Ordering the Repair or Removal of Hazardous
Conditions Located at 11157 Bluestem Lane
Ellis said this is an order of repair for a private property located on 11157
Bluestem Lane which overlooks Purgatory Creek. Staff has been keeping a
close eye on the property for the past year as there is an erosion issue that has
existed for quite a while. We believe this is a private matter, but the property
owner recently contacted staff to let us know he noticed a major movement of
soil in their backyard. The property owner has concerns about his retaining
wall, the four-season porch and the home. He showed a photo of the site,
noting the slope erosion and instability near the creek. Staff teamed with
Wenck Associates to review the safety issues there and to determine how to
resolve the situation. Wenck Associates went on site and determined there are
safety factors for the retaining wall, the four-season porch and the home
because the situation has deteriorated fairly significantly. We have worked
with the property owner and he needs assistance to work on this.
Aho asked about the property line. Ellis showed the property line on a site
drawing. He noted the source of the erosion is ground water underneath their
home that is trapped in a layer of soil that sloughs off and slowly erodes back
towards the home. Wenck Associates has put together a recommended fix
during the last month that involves fully anchoring the soil, installing rip/rap
and re-vegetation on the slope. The requested action tonight is a resolution
ordering the repair. There is a prescribed State statute that allows us to go
onto the property to make the repairs. We would give the property owner 20
days in which to make the repairs or to give the City authorization to go on
site to make the repairs. Staff would come back at a future date once the
repairs are made to discuss levying an assessment against the property. The
property owner will reserve a right to object to the assessment at that time.
Case said we have to move on this tonight,but he would like to learn about
the impact the erosion has on other properties in the neighborhood as well as
the City property.
Aho asked if the property owner wants to handle this themselves or if they
want the City to manage the whole process. Ellis thought the property owner
would feel more comfortable if the City handles it as it is a somewhat
involved process that will take some time. Aho said he would like to see some
commitment from the property owner that we could levy their property if we
do the repairs. Case noted we have the right to do that anyway, and we have
done this before in certain situations where we decided it would be
appropriate for the City to be involved. We need to also learn what the impact
is on the neighbors as there may need to have some kind of a street
assessment.
CITY COUNCIL MINUTES
May 7,2013
Page 9
Aho noted if you look at the map almost all the homes in the neighborhood
look to be in a somewhat similar situation, so this may be a bigger issue than
just the one property.
Nelson asked if we are positive this will fix the problem. Ellis said we feel
confident with this fix. Wenck Associates tends to specialize in this type of
project and has a lot of experience in this. This recommendation addresses the
issue of managing the ground water flow, so he thought this is the best option
out there.
MOTION: Case moved, seconded by Butcher Wickstrom, to adopt
Resolution 2013-47 ordering the repair or removal of hazardous conditions
located at 11157 Bluestem Lane. Motion carried 5-0.
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the meeting. Mayor
Tyra-Lukens adjourned the meeting at 8:15 PM.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A.
Approve settlement agreement relating to a
Richard F. Rosow, City Attorney conservation easement at 11003 Bell Oaks
Estate Road
Requested Action
Move to: Approve a settlement agreement with a property owner relating to a conservation
easement which covers, in part, a portion of property located at 11003 Bell Oaks Estate Road.
Synopsis
The settlement agreement requires Mitchell Y. Coopet, the owner of the residence at 11003 Bell
Oaks Estate Road, to plant twenty-seven trees on his property. The settlement agreement also
requires Mr. Coopet to pay the City $24,900 as a penalty. This settlement agreement is a result
of claims by the City that Mr. Coopet improperly cut down trees in an area protected by a
conservation easement. Mr. Coopet has responded that some of the trees were cut by a previous
owner, who also constructed a patio in the conservation area. The settlement agreement only
pertains to claims against Mr. Coopet, and not against any previous owner of the property.
Background Information
The City is a holder of a conservation easement which partially restricts the cutting or removal of
trees at 11003 Bell Oaks Estate Road. The conservation easement does not permit the owner to
cut, remove,plant or otherwise alter the natural forest within the conservation easement. On
July 10, 2012, the City received a complaint that a large number of trees on the property at
11003 Bell Oaks Estate Road had been cut. Later inspection showed that approximately fifty
trees had been cut down. The inspection also showed that a patio had been constructed which
encroached on the area covered by the conservation easement. The City did not issue a permit
for this construction or the cutting of trees. An attorney for the owner of the property contacted
the City after the inspection to discuss resolution. The current owner of the property, Mr.
Coopet, had purchased it in April of 2012. Coopet did not construct the patio. Coopet only cut
seventeen of the trees on his property. Based on this information, the City Attorney and
Coopet's attorney negotiated the attached settlement agreement to resolve the City's claims
against Coopet.
Attachment
Proposed settlement agreement
SETTLEMENT AGREEMENT AND RELEASE
This Settlement Agreement and Release ("Agreement") is entered into by and between
the City of Eden Prairie, a Minnesota municipal corporation ("the City"), Mitchell Y. Coopet, an
individual, ("Coopet"), and 11003 Bell Oaks Estate, LLC, a limited liability company organized
under the laws of the State of Minnesota(the "Company") (collectively, "the Parties").
WHEREAS, the Company owns real property located at 11003 Bell Oaks Estate Road, Eden
Prairie, Minnesota and legally described as follows:
Lot 1, Block 2, Bell Oaks Estate 4th Addition, County of Hennepin, State of Minnesota
(the "Property");
WHEREAS, Coopet is the owner of the Com pany, resides at the Property, and has full use,
control, and enjoyment of the Property;
WHEREAS, the City is the Holder, as that term is described in Minn. Stat. §84C.01(2)(i)
(2012), of a conservation easem ent dated March 7, 1994 and recorded on May 3, 1994 as
Document No. 6278639 with the He nnepin County Recorder's o ffice (the "Conservation
Easement");
WHEREAS, the Conservation Easem ent grants the City an easem ent over a po rtion of the
Property in perpetual duration and, among other terms, the Conservation Easement provides that
the area covered by the Conservation Easement "shall be preserved predominantly in its natural
condition. No trees, shrubs, or other vegetation shall be planted upon the Easement Area, and no
trees, shrubs or o ther vegetation shall be removed from the Easem ent Area without the prior
written consent of the City . . . ;"
WHEREAS, the City Code f or the City of Eden Prairie (the "City Code") also regulates the
cutting and removal of trees and vegetation on property within the City;
WHEREAS, the City alleges that an owner of the Property prior to the Corn pany caused to be
built certain im provements which encroached on the area covered by the Conservation
Easement, specifically a reta ining wall and a patio which extended into the C onservation
Easement(the "Encroaching Improvements");
WHEREAS, the City alleges that the owner of the of the Property prior to the Company caused
a number of trees to be cut down and rem oved in the area cov ered by the Conservation
Easement;
WHEREAS, the City further alleges that Coopet or the Company, acting at Coopet's direction,
also caused a num ber of trees to be cut down and removed in the area covered by the
Conservation Easement;
WHEREAS, neither written consent nor a land altera tion permit for the alleged construction of
the Encroaching Im provements or the cutting of trees was given by the City to the previous
owner of the Property, the Company, or Coopet;
1
WHEREAS, Coopet and the Company deny that they are liable for any alleged acts of the prior
owner to construct the Encroaching Im provements or to cut down or rem ove trees in the
Conservation Easement;
WHEREAS, Coopet and the Company deny that they are liable for any alleged cutting down or
removal of trees from the Conservation Easement by Coopet or the Company;
WHEREAS,the City, Coopet, and the Company wish to resolve all disputes and claims between
them relating to the Encroaching Improvements or the removal of trees from the area covered by
the Conservation Easement;
NOW, THEREFORE, for good and valuable considerati on, the receipt and sufficiency of
which is hereby acknowledged, the Parties hereby agree as follows:
1. Planting Trees. Coopet and the Company, jointly and severally, hereby agree to
plant twenty seven (27)trees on the Property in the area covere d by the Conservation Easem ent
from which trees had been cut. Each of these trees must be at least two inches (2") in diameter.
Each of these trees m ust be one of the fo llowing types: Red Oak, Burr Oak, honey Locust,
Eastern Red cedar, Hybrid Elm,big tooth Aspen, Hackberry, and/or Black Walnut.
2. Replacement of Trees Which Die Within One Year. Each tree planted by Coopet
and the Company pursuant to Paragraph 1 m ust be replaced if, for any reason, it dies within one
year of the date from which it was planted. Such replacement trees must be promptly replaced in
accordance with the term s of Paragraph 1. Co opet and the Com pany are jointly and severally
responsible for the replacement planting of any such tree.
3. Removal of Tree Rem nants. Coopet an d the Com pany, jointly and severally,
hereby agree to rem ove from the Property all logs, branches, or tree remnants which remain on
the Property due to the cutting of trees, except that Coopet and the Company are not obligated to
remove logs, branches, or tree remnants whic h cannot be rem oved without the use of heavy
equipment which would cause erosion or substantial damage to the Property.
4. Completion of Work. The planting of tr ees set forth in Paragraph 1 and the
removal of Tree Rem nants set forth in Paragrap h 3 must be completed no later than Monday,
September 2, 2013.
5. Payment to the City. C oopet and\the Company shall pay to the City the am ount
of Twenty Four Thousand Nine Hundred and 00 /100 Dollars ($24,900.00) within fourteen(14)
days of this agreem ent. The City s hall place these funds in its parks budget. Coopet and the
Company are jointly and severally liable for this payment.
6. Encroaching Improvements. The Parties agree that Coopet and the Company may
maintain and repair the Encroaching Improvements as the need arises without violating the terms
of the Conservation Easement. The Parties further agree that Coopet and the Company m ay not
replace, expand, or extend the En croaching Improvements any further into the area covered by
2
the Conservation Easement, whether vertically, hor izontally, or oth erwise, without the City's
written consent.
7. Release. In exchange for the foregoing and upon completion of work set forth in
Paragraphs 1 and 3, above, and the tender of payment set forth in Paragraph 5, above, the
sufficiency of which is hereby acknowledged, the City, for itself and its agents, successors and
assigns does hereby absolutely and unconditionally forever release, fully discharge and waive
any and all claim s disputes, demands, complaints, causes of actions and suits, of any kind and
nature, whether civil or criminal, whether liquidated or unliquidated, absolute or contingent, that
now exist, or may hereafter accrue, against Coopet or the Company, and their officers, members,
agents, heirs, successors and assigns, for any and all dam ages allegedly sustained by the City
arising from any potential, allege d or actual violation of the Scenic E asement as of the date
hereof by the prior owner of the Property, Coopet or the Company.
8. Retention of Rights. Except as expressly set forth herein, nothing in this
Agreement shall b e construed to be a waiver o f the City's rights to e nforce the Conservatio n
Easement, or the City Code. Nothing set fort h herein excuses or abrogates Coopet or the
Company's obligation to corn ply with any pr ovision of the City Code, the Conservation
Easement, and applicable law now or in the future . The City hereby expressly retains all claims
and causes of action it m ay have against any third party, including but not limited to previous
owners of the Property.
9. Affirmation of Obligations. Coopet and the Company hereby affirm and agree to
be bound by all the terms and conditions of the Conservation Easement, including but not limited
to prohibitions from encroaching on or di sturbing the area cov ered by the C onservation
Easement, except for the work set forth in Paragraphs 1 and 3, above. Coopet and the Com pany
hereby agree that they shall m ake no further changes to or improvements in the area covered by
the Conservation Easement without the written consent of the City.
10. No Admission of Liability or W rongdoing. The Parties acknowledge that this
Agreement is entered into for the sole pu rpose of resolving the disputes with re spect to the
matters set forth in this Agreement. Neither the execution nor the performance of any of the
terms of this Agreem ent will constitute or b e construed as an admission by any Party of any
liability, or an adm ission of the validity or enforceab ility of any claim s that are being releas ed
and discharged by this Agreement.
11. Effective Date. The effective date of this Agreement is , 2013, which
shall be the date this Agreement is approved by the City of Eden Prairie City Council.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the
Parties. All modifications or amendments to this Agreement must be in writing and signed by all
Parties.
13. Construction. The Parties have participated in the negotiation of this A greement.
As a result, this Agreement shall not be construed in favor of any party based upon authorship of
the document.
3
14. Governing Law. This Agreement shall be governed by, and construed in
accordance with, the laws of the State of Min nesota, not withstand ing any principals of the
choice-of-law doctrine.
15. No Duress or Coercion. The Parties hereby acknowledge and agree that they have
entered into this Agreement of their own free will and were not coerced to do so nor were under
any duress at the time of execution of this Agreement.
16. Representation. The Par ties acknowledge that they have each carefully read and
fully understand the Agreem ent. Each Party is represented by counsel and has consulted with
counsel regarding this Agreement.
17. Counterparts. This A greement may be executed in one or m ore duplicate
counterparts, including facsim ile and PDF counter parts, each of whi ch shall be deem ed an
original and together shall constitute one of the same instrument.
[The remainder of this page intentionally left blank].
4
IN WITNESS WHEREOF, the Parties have executed this Agreement on the respective
dates set forth opposite their respective signatures.
Dated:
Mitchell Y. Coopet
11003 BELL OAKS ESTATE,LLC
Dated: By
Its:
THE CITY OF EDEN PRAIRIE
Dated: By
Its Mayor
Dated: By
Its City Manager
020777/312001/1625627_2
5
CITY COUNCIL AGENDA DATE: May 21 2013
SECTION: Consent Calendar
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:VIII.B.
George Esbensen Award Bid to Fire Safety USA for 2 Parking
Fire Department Ramp suppression vehicles and 1 wild land ATV
Requested Action
Move to: Approve the purchase of two custom built parking ramp suppression vehicle slide in
units and one ATV unit in the amount of$83,975.
Synopsis
Funding is achieved through using a portion of the development fees collected from United
Health Group for the Shady Oak Road improvements. These development fees for the project
total $437,945.46.
United Health Group's new Eden Prairie campus will have two high density multi-story parking
ramps which will require specialized response to mitigate loss in the event of a vehicle fire
within the ramp. These suppression units are designed for quick attack within parking ramp
structures.
Attachments
Quote
F I E AU
E T ********* , FIRE SAFETY USA, INC Quote
3253 19TH STREET NW
011101111111 Uir SROCHESTER, MN 55901 Date Quote#
� 507-529-8444: PHONE 5/14/2013 93181
507-529-8111: FAX
Name/Address
EDEN PRAIRIE FIRE DEPARTMENT
ATTN:ACCOUNTS PAYABLE
8080 MITCHELL ROAD
EDEN PRAIRIE,MN 55344-4485
Customer Phone 952-949-8338
Rep
Customer Fax 952-949-8409
RYAN
Qty Item Description Cost Total
1 POLARIS RANGE... POLARIS RANGER 6X6,ALUMINUM WHEELS,PLASTIC ROOF, 23,400.00 23,400.00
WINDSHIELD,FRONT WINCH,CET SKEETER FIRE SKID,ALUMA
TRAILER
1 SALE SALE-CUSTOM BUILT SKID UNIT WITH CABINET AND FRONT 30,287.50 30,287.50
BUMPER TURRET,FOAM SYSTEM,PER SPECS,UNIT#1
1 SALE SALE-CUSTOM BUILT SKID UNIT WITH CABINET AND FRONT 30,287.50 30,287.50
BUMPER TURRET,FOAM SYSTEM,PER SPECS,UNIT#2
1 SHIPPING SHIPPING&DELIVERY-FREE 0.00 0.00
Total $83,975.00
Phone# Fax# E-mail Web Site
507-529-8444 507-529-8111 RYAN@firesafetyusa.com www.firesafetyUSA.com
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO: VIII.C.
Office of City Manager Adopt Financial Policies
Sue Kotchevar, Finance
Manager
Requested Action
Move to: Approve the City's financial policies for the 2014/2015 budget.
Synopsis
It is the City's policy to review and update the financial policies at the beginning of each two
year budget cycle. This action formally approves the policies for the 2014/2015 budget. Policies
are included for financial management, revenues and expenditures, debt, accounting, auditing,
and financial reporting, capital improvement, and fund balance. All the policies remain the same
from the previous two year budget except the City now has a ten year Capital Improvement Plan
versus a five year plan.
Attachment
Policies
Financial Policies EDEN
Organizational Mission PRAI RI E
LIVE•WORK•DREAM
Eden Prairie city government will foster respect for the past, plan for the future, and
deliver high quality public services that contribute to a strong sense of community.
Key Results
• Healthy, strong, and safe community,
• A preserved and beautiful environment,
• A mobile community,
• Satisfied customers,
• Responsive and accessible government, and
• Efficient and effective service delivery.
Preamble
The City of Eden Prairie has an important responsibility to its citizens to manage its
resources responsibly and adopting financial policies is an important first step to ensure
that resources are managed responsibly. The policies provide the framework for the
overall fiscal management of the City and guide the decision-making processes. The
policies operate independently of changing circumstances and conditions.
The objectives of the policies include:
• Providing sound principles to guide the decisions of the City Council and
management.
• Protecting the City Council's policy-making ability by ensuring that important policy
decisions are not controlled by financial problems or emergencies.
• Protecting and enhancing the City's credit rating and prevent default on any
municipal obligations.
All actions of the City should be consistent with these policies. The policies are presented in
the following categories: financial management, revenue and expenditure, debt,
accounting, auditing, and financial reporting, capital improvement, and fund balance.
1
Financial Policies
Financial Management Policies
• The City will develop two-year budgets. In the second year of the two year budget
process, the previously developed budget for the following year will be fine tuned as
necessary. Each year the City will certify only the following year's budget and levy
to Hennepin County.
• The City will adopt a balanced budget with current revenues equal to or greater
than current expenditures. It is not the City's policy to finance ongoing operations
with one-time revenues. One-time revenues will be used for one-time expenditures.
• The City, through its capital and operating budgets, will provide for the adequate
maintenance, replacement and improvement of the City's physical assets in order to
protect the City's capital investment and to minimize future maintenance and
replacement costs.
• The City will maintain a budgetary control system to ensure adherence to the
budget and will prepare quarterly reports comparing actual revenues and
expenditures to budgeted amounts.
• The City will attempt at all times to maintain the Distinguished Budget Presentation
Award of the Government Finance Officers Association.
• The City will review and update the financial policies at the beginning of each two
year budget cycle.
• The City will maintain under separate cover polices for the investment of City funds,
a purchasing policy, fixed asset policy, and a purchasing card program.
Revenue and Expenditure Policies
• The City will provide long-term financial stability through sound short and long
term financial planning.
• The City will estimate its annual revenues and expenditures in a conservative
manner so as to reduce exposure to unforeseen circumstances.
• The City will project revenues and expenditures for the next five years and will
update this projection each budget process.
• The City will review fees and charges annually to ensure that reasonable rates are
set and at a minimum are adjusted for inflation.
• The City will project its annual revenues by an objective and thorough analytical
process.
• The City, recognizing the potential cash flow problems associated with property tax
collections,will budget 98% of the amount levied for tax revenue.
2
Financial Policies
Debt Policies
• The City will confine long-term borrowing to capital improvements or projects that
cannot be financed from current revenues. Where the issuance of long-term debt is
required, it will pay back the bonds within a period not to exceed the expected
useful life of the project.
• The City will attempt at all times to adopt plans and undertake actions in a manner
that allows maintenance of the highest possible bond rating.
• The City will follow a policy of full disclosure in every financial report and bond
prospectus. The City will maintain a sound relationship with all bond rating
agencies and will keep them informed regarding material changes in financial
condition and developing events,which may influence current or future ratings.
Accounting, Auditing and Financial Reporting Policies
• The City will establish and maintain the highest standard of accounting practices, in
conformity with Generally Accepted Accounting Principles (GAAP) and with
recommended best practices as promulgated by the Government Finance Officers
Association (GFOA).
• The City shall prepare Quarterly Financial Reports and a Comprehensive Annual
Financial Report (CAFR) for the purposes of providing finances to interested parties
and the public at large.
• The City will contract with an independent audit firm to perform an annual audit of
the financial statement of the City.
• The City will attempt at all times to maintain the Certificate of Excellence in
Financial Reporting of the Government Finance Officers Association.
Capital Improvement Policies
• The City will support a scheduled level of maintenance and replacement of its assets.
• The City will maintain a ten year Capital Improvement Plan for all projects over
$25,000 and will update the plan every two years.
• Liquor profits are a dedicated funding source of the Capital Improvement Plan.
3
Financial Policies
Fund Balance Policy - General Fund
The City Council authorizes the Finance Manager and/or City Manager to assign fund
balance that reflects the City's intended use of those funds. When both restricted and
unrestricted resources are available for use, it is the City's policy to first use restricted
resources, and then use unrestricted resources as they are needed. When unrestricted
resources are available for use, it is the City's policy to use resources in the following order;
1) committed 2) assigned 3) unassigned. These fund balance classifications apply only to
Governmental Funds, not Enterprise or Internal Service Funds.
Unassigned Fund Balance — Working Capital Policy
The City's unassigned fund balance - working capital as of the end of the year should equal
50% of the next year's budgeted tax revenue. Any amount in excess of 50% will be used for
budget stabilization. If the balance falls below 50%, a plan will be developed and
implemented to replenish the funds.A balance equal to 50% of the next year's budgeted tax
revenue is needed to fund the following year's operations until the tax settlement is
received at the end of June.
Unassigned Fund Balance — Emergency/Maintain Bond Rating
In recognition that the amount for working capital only covers operating costs for the first
six months of the years, the City wants to maintain additional resources on hand to provide
for contingencies. Therefore, at the end of each year, the City will maintain an amount for
emergencies and maintenance of the Aaa bond rating of 10% of the next year's budget. The
intent is not to use this balance except in extreme emergencies.
If for any reason the balance falls below 10%, a plan would be developed and implemented
to replenish the fund.
Unassigned Fund Balance — Budget Balancing
In recognition that the City's budget is volatile, the City wants to maintain a balance to help
manage the fluctuations in the budget. Therefore, at the end of each year, the City will
maintain an amount for budget balancing. This amount will vary as positive financial
results increase the amount, negative financial results, and one-time uses decrease the
amount. At all times,the City will implement a balanced budget. Generally, the balance will
be maintained at 5%to 7% of the next year's budget.
After the end of each calendar year as part of the annual financial reporting, the City
Manager will update the City Council on the status of the budget balancing amount. The
update will include the current balances and the changes from the previous year. The City
4
Financial Policies
Manager will inform the City Council of any one-time uses throughout the year that were
not planned for during the budget process.
Use of Budget Balancing Amount
Some examples of when and how the balance would be used include the following:
• When the balance is greater than 5%, the City Manager may recommend that
amounts be used for one-time purchases in the next year's operating budget. These
will help to level expenditures from year to year.
• When workload demand increases significantly, the City Manager may recommend
the use of the balance for short term support. For example, temporary staffing to
assist with the light rail transit projects. Many times there will an increase in
revenue due to this activity but the need for support and the timing of the revenue
may differ.
• When other one-time operating needs become apparent after the budget is adopted,
the City Manager may recommend the use of the balance.
• When financial results are negative,the balance would be used.
If for any reason the balance falls below 5% and staff believes this will not self correct, a
plan would be developed and implemented to replenish the fund.
Fund Balance Policy (Unrestricted Net Assets) — Internal Service
Funds
The City maintains internal service funds as a tool to purchase goods and services centrally
and then charge the costs back to the departments that use the service. This provides more
accurate information of the cost to provide City Services. The City maintains the following
internal service funds:
• Health & Benefits
• Severance
• Workers Compensation
• Property Insurance
• Facilities
• Fleet
• Information Technology
5
Financial Policies
Internal service funds will maintain unrestricted net assets of 15% to 20% of the annual
budget. Funds with a capital component, facilities, fleet, and information technology will
also maintain one year of the capital budget. This will provide for adequate cash flow for
operations and provide flexibility to meet the City's capital needs.
Fund Balance Policy (Unrestricted Net Assets) — Enterprise Funds
The City of Eden Prairie maintains enterprise funds for the following activities:
Liquor operations, one fund for each liquor store
Liquor building, accounts for the Den Road building that the City owns
Water enterprise
Sewer enterprise
Storm Drainage
Liquor
Generally all liquor store profit from operation is transferred to the capital improvement
and maintenance funds. Exceptions may include maintaining profit for planned leasehold
improvements. The liquor building fund will maintain unrestricted net assets to provide
for capital and other tenant related costs. The amount will be reviewed when City balances
are reviewed annually.
Utility
The City of Eden Prairie had a utility rate study completed in 2010. The study included an
analysis of the cost of service, capital improvement planning, utility rate design, and
revenue adequacy evaluation and proposed rate adjustments. The study also provided a
recommended policy for the amounts to maintain in unrestricted net assets. The City's
policy agrees with this recommendation. The unrestricted net asset policy is as follows:
• An amount equal to 90 days of operating expense
• An amount equal to the following year's debt service principal and interest
• A capital reserve of two years capital expense, except for storm drainage which will
be one year
The expectation is that these reserves will provide for the long term funding needs of the
utility operations.
6
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: IC 12-5812 ITEM NO.: VIII.D.
Leslie Stovring Agreement for Phase IV Pond Inventory&
Public Works/Environmental Inspection Program with Wenck Associates
Requested Action
Move to: Approve the Professional Services Agreement for the Phase IV Pond Inventory and
Inspection Program with Wenck Associates in the amount of$87,252.
Synopsis
The proposal from Wenck is to provide an inventory of the stormwater ponding system within
watersheds for Lower Riley Creek watershed. The inventory will be used to select projects for
completion after 2014. This project is the next step towards completing the city-wide
stormwater treatment inventory required in the Schedule of Compliance (SOC) set by the
Minnesota Pollution Control Agency. The cost of pond inventory will be paid out of the
stormwater utility.
Background Information
The City has been working on inventorying our stormwater system since 2003. The current
inspection program includes visual inspection of stormwater treatment areas (including lakes,
ponds, wetlands, ditches, raingardens, drainage swales and creek segments) to identify problems
that require repair. However, the SOC requires additional inspections to determine stormwater
treatment volume and effectiveness for each stormwater treatment area. The scope of work that
will be used to complete the inventory was approved by the MPCA on April 18, 2011.
The City has identified approximately 75 stormwater treatment areas within this study area. The
services Wenck will provide include items such as the following:
• Survey current pond depth and bathymetric contours for each selected water body.
• Compare existing conditions with as-built information.
• Calculate the removal efficiency(%) for phosphorus and sediment for each pond.
• Determine which ponds need sediment removal.
• Develop a model to evaluate the watershed runoff entering the creek.
• Determine whether opportunities exist to upgrade functionality of the ponds in areas where
additional treatment may benefit the creek.
The estimated cost for 2012 is $87,252 based on analysis of 75 stormwater treatment areas
within the study area. Stormwater treatment areas that receive no public drainage do not need to
be included in the inventory. Costs will be paid from the storm water utility fund.
Attachments
Proposal
Professional Services Agreement
Wenck Associates,Inc.
1800 Pioneer Creek Ctr.
P.O.Box 249
Maple Plain,MN 55359-0249
44AW I (763)479-4200
Fax(763)479-4242
E-mail:wenckmp@wenck.com
Engineers - Scientists
May 10, 2013
Ms. Leslie A. Stovring
Environmental Coordinator
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Re: Proposal for Phase IV
Pond Inventory,Maintenance Program Evaluation
Dear Ms. Stovring:
Thank you for the opportunity to submit this proposal to assist the City of Eden Prairie
with the Phase IV Subwatershed Pond Inventory, Maintenance Program Evaluation and
Lake Modeling. Our proposal will demonstrate that the Wenck approach is the best choice
for the City both now and for future maintenance evaluations.
We have assembled a team of engineers and scientists with considerable experience in
providing the GIS, inspection, modeling, and reporting services for the City. Our team has
considerable experience in providing the GIS, inspection, modeling, and reporting services
necessary to build upon the success of the Phase I, Phase II and Phase III projects for the
City. Our team is enthusiastic about continuing to serve the City, and we trust you will
find Wenck to be well-qualified and responsive to your needs. Our employee-owners pride
themselves on providing unmatched service, sound strategic advice, and technical
excellence that fosters good decision-making and helps realize on-the-ground
improvements. Thanks for the opportunity to work with you again.
Sincerely,
WENCK ASSOCIATES
Joe Bischoff
Project Manager/Principal
(763)-479-4229
jbischoff@wenck.com
,n
4 ` - •, , ,;
4:
` �'_ PROPOSAL FOR
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POND INVENTORY,
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CITY OF EDEN PRAIRIE
f 8080 Mitchell Road
n ;1 Eden Prairie, Minnesota 55344
I1. ..{ ;: , {' - Prepared by:
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Add Wend<
ft. w.,;'miners - Scientists
. 4= 4'.--- - ; Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
_.__ . -; Maple Plain, MN 55359-0249
T `#T; ,�,M,+ �y May 10, 2013
Table of Contents
Why Wenck? 1
Project Approach 2
Tasks, Schedule, and Budget 9
Wencl<
Engineers•Scientists
Why Wenck?
Wenck Associates, Inc. is a full-service environmental and civil engineering firm with
experience in planning, design, construction, and maintenance of water resource and storm
drainage facilities. We have worked with municipal, county, watershed, and private clients to
inventory and evaluate their infrastructure and maintenance plans to assure compliance with
federal, state, and local regulations as well as to meet engineering and good housekeeping
standards. We understand and are experienced with the Minnesota Pollution Control Agency's
NPDES stormwater general permit and industrial stormwater standards.
Wenck completed the City of Eden Prairie's Local Water Management Plan, the Plan Update,
Nondegradation Plan, and Phase I of the Pond Inventory, Maintenance Program Evaluation and
brings to the City skills and experience that expand on those previous projects. Presently, we are
wrapping up Phase II of the Pond Inventory project(Eden Lake and Neill Lake subwatersheds
pond inventory) and Phase III of the Pond Inventory project(Duck Lake and Red Rock Lake
subwatersheds pond inventory). The proposed 4th phase of the study will apply approaches
similar to those applied in Phase I, II and III. As applicable, Wenck will take the Nondegradation
Assessment and Local Water Management planning documents a step further to evaluate
whether current conditions satisfy goals outlined in the plans. Throughout this proposal, we
intend to demonstrate the following benefits the Wenck team offers the City.
• Easy-to-Use Technical Information
Wenck engineers and scientists pride themselves on technical excellence. More important,
however, Wenck staff is focused on conveying the meaning of this technical information to
the client and how it will impact their business or operation. Just recently, Wenck staff
presented Staring Lake subwatershed study results to the MPCA meeting in tabular and
graphic formats. The MPCA used terms like"impressed" and"great job" during Wenck's
presentation. Wenck's presentation of the 122 ponds inventoried was easy to digest, concise
yet instructive.
• Established Working Relationships
The Wenck team is very familiar with surface water resources in the City. We wrote your
Nondegradation Assessment and Local Water Management Plan and Plan Update. We have
worked with City staff, files, and models in the past. This familiarity will save the City time
and money in not having to re-educate us on how you execute projects.
• Looking to the Future
Wenck intends to build upon the success of the Staring Lake, Duck Lake and Neill Lake
subwatersheds by adding to the electronic, GIS-based approach will enable easy transfer
and display of information to City staff, residents and policy-makers.
1 -iWendk
Engineers-Scientists
Project Approach
The Wenck team proposes to provide the City of Eden Prairie with the third phase of engineering
consultant services expanding the existing inventory and analysis of stormwater facility
performance and maintenance needs. As shown in Figure 1, the Phase IV study will include
subwatersheds tributary to Riley Creek. Wenck's approach will build upon the Phase I, II and III
efforts, and continue use of an all-electronic method of evaluating, collecting and processing the
pond inventory and maintenance needs. This method will allow for easy transfer of data to City
staff and application to other subwatersheds in the City and add to the Phase I, II and III
database.
Task 1 — Stormwater System Analysis
This task consists of identifying basins where the City is responsible for maintenance and
selecting basins for further field evaluation. (Throughout this proposal, we will refer to
constructed stormwater ponds and stormwater wetlands collectively as "basins.") Basin
identification will be coordinated with City staff to determine which basins are located on City
property, within City right-of-way, or under a drainage and utility easement. We expect to locate
basins on City property and within City right-of-way using GIS-based parcel information from
the City. We will continue collaborating with City staff in determining which basins may be
under drainage and utility easements.
There appear to be between 75 to 100 basins located in the Phase IV subwatersheds based on
Figure 1. We will verify that number using the Local Drainage Plan Update, Local Water
Management Plan, and GIS files with 2-foot contour data.
Task 1 also includes two important meetings. The first is the kick-off meeting with City staff to
further discuss project goals and refine the scope of work as necessary to ensure it satisfies the
items noted in the "Schedule of Compliance" issued by the MPCA and MS4 requirements. We
suggest inviting MPCA to this meeting to ensure that they buy into the approach and agree to
proposed reductions in field data collected. We understand that a second meeting may be
necessary to ensure that all relevant data has been collected from the City for Wenck to start the
project. After completion of Task 1, the Wenck Project Manager will meet with City staff a third
time to determine which basins will be selected to undergo additional analysis in Tasks 2 and 3.
Task 1 Deliverable:
■ Spreadsheet or database listing the water bodies identified for inclusion in the project.
Task 2— Sedimentation Survey
For Task 2, Wenck will visually inspect and perform a bathymetric survey for each basin
identified in Task 1. This information will be used to determine if maintenance is required and
assess the basin pollutant removal performance (Task 3).
2 -. Wendk
Engineers•Scientists
Project Approach (cont.)
Wenck will review or collect the following by visual inspection:
• Review storm sewer, grading, and utility plans available for each basin prior to field
evaluation. If possible, these plans will be taken into the field with the inspector to allow
for easy comparison between the proposed and constructed facilities.
• Photograph basin features.
• Identify and report plain-sight maintenance needs (i.e., erosion, accumulation of debris
on trash racks, repairs to damaged structures)using the "Stormwater System Follow-Up
Checklist"provided in the Request for Proposals. This information will be entered into
our hand-held GPS unit such that it can be easily downloaded into the City Water Body
Inventory database or a spreadsheet back in the office.
• Estimate the percentage of the pond's permanent pool surface regularly covered by
aquatic vegetation.
• Measure the basin length and width.
We will conduct the sedimentation survey using a survey-grade sub-centimeter GPS unit. The
survey will include a bathymetric survey of the basin, estimation of accumulated sediment depth,
water surface elevation, and basin outlet/overflow data. Cross-sections will be surveyed
throughout each basin to determine the bathymetry, and we will estimate the depth of sediment
using a metal probing rod. We do not believe that soil borings and subsequent soil analysis are
warranted to determine the original bottom of the basin. Similar to work we have done in County
Ditches and at Albert Lea Lake (18 feet of accumulated sediment), the probe is advanced into the
basin muck until resistance is felt(the original basin bottom). We will record that depth and
compare it to the design, if available.
After completing Task 2, Wenck will meet with City staff to review the results of Task 2 and the
scope of work for Task 3.
Task 2 Deliverable:
• Expand the spreadsheet or database from Task 1 to include the measured parameters from
Task 2.
Task 3 — Basin Analysis
Task 3 analyzes the data collected from Task 2 to determine the sedimentation level, pollutant
removal effectiveness of the basin, and,ultimately, which basins need sediment removal.
Wenck will use ArcMap software to import the GPS survey data from the field evaluation to
determine the degree of sediment deposition in each basin. The ArcMap software will allow
Wenck to calculate the volume of the basin below any elevation. Therefore, we can quickly
calculate the basin surface area, permanent pool volume, and live storage volume. From this
information, we will then estimate the degree of sedimentation by comparing the volume to the
design or as-built plans for each basin. Where design or as-built plans are not available, we will
determine the degree of sedimentation using the probing rod results for those cases.
3 ddWenckk
Engineers-Scientists
Project Approach (cont.)
Using the spreadsheet from Task 2, Wenck will calculate the water quality volume draining to
the basin and the permanent pool volume within the basin. Flood elevations will be obtained
from design plans, or estimated using the top elevation of the basin. Following guidance from
the Minnesota Stormwater Manual, map the path of stormwater flow, and calculate the length to
width and ratios of permanent and temporary storage area to the drainage area.
Wenck will determine the load-based removal efficiency of each basin using a numerical
relationship developed from the computer model P8. We will run the P8 model with a"dummy"
subwatershed and variety of pond permanent pool volumes to determine the total suspended
solids (TSS) and total phosphorus (TP)removal efficiencies. These removal efficiencies will
then be compared to those for a basin designed to NURP standards. This will produce a simple
relationship with which to compare each basin evaluated in the field.
Wenck will prioritize basin maintenance based on the degree of sedimentation found in each
pond, its hydrologic proximity to public waters, and the potential water quality benefits of
increasing permanent pool volumes. We will discuss with City staff whether the plain-sight
maintenance needs identified during the field evaluation should be included in our prioritization.
The City may wish to exclude and evaluate these items on a case-by-case basis and incorporate
them into ongoing maintenance programs.
Wenck and City staff will meet at the completion of Task 3 to discuss the priority rankings and
determine which basins will be selected for the NURP Criteria Analysis in Task 4.
Task 3 Deliverable:
■ Expand the spreadsheet or database from Task 2 to include the calculated parameters
from Task 3. The data will be in a format compatible with the City's GIS system.
Task 4 — NURP Criteria Analysis
The purpose of Task 4 is to quantify the water quality improvement of dredging or expansion of
the priority basins with the goal of satisfying NURP standards. The rankings developed in Task
3 will indicate which basins require dredging or could be expanded. We do not anticipate that all
basins included in the field inventory will be selected for analysis in Task 4 because of physical
(site restraints) or ownership limitations.
NURP standards require that stormwater ponds have a permanent pool volume that is at least
equal to the runoff from a 2.5-inch, 24-hour storm event. For the priority basins, Wenck will
estimate the amount of dredging or expansion that is practical and re-evaluate the load-based
removal efficiency.
Task 4 Deliverable:
• Expand the spreadsheet or database from Task 3 to include the revised load-based
removal efficiency from Task 4.
4 AddWencl<
Engineers-Scientists
Project Approach (cont.)
Task 5— P8
The purpose of Task 5 is to provide the City with an expanded assessment of City pond
performance in the Riley Creek watersheds below Riley Lake. Wenck proposes the following
additional tasks to provide the City with creating the Phase IV P8.
P8 is an industry-standard model developed to assess pollutant loading in urban watersheds. P8
will be used to generate and predict external loads.
We will complete the following tasks to accomplish the scope of work:
Task 5A.Data Analysis
Task A entails the collection and processing of data through GIS for developing
watershed inputs for the P8 Model. The same process for developing model inputs will
be used for this analysis as was used to create the models for the Nondegradation Plan.
Input data includes subwatershed area, the watershed impervious fraction, and the
pervious area curve number.
Task 5B. P8 Modeling
Wenck developed a P8 model for Phase I that was an expansion of the Staring Lake
Watershed P8 model for the City of Eden Prairie's Nondegradation Plan. W e will
expand on this model to include the Phase II basins identified for field evaluation in Pond
Inventory Project. Watershed information will be determined from the land use analysis
and basin data will be taken directly from the field evaluation. T he model will be
validated using water quality monitoring data where available.
Task 5C. Evaluate P8 Model Results
P8 will be used to calculate watershed runoff loads for TSS and TP. Inserting basin data
obtained from Pond Inventory Project will allow us to calculate the approximate amount
of TSS and TP removed by the basins. These values, in turn, will serve as input for the
BATHTUB analysis.
Task 5D.Draft Technical Memorandum to Summarize Results.
Wenck will draft a technical memorandum to describe the modeling methods, results, and
conclusions. We will evaluate the results of the Pond Inventory Project and discuss the
implication on Riley Creek.
Task 6— Report Requirements
Upon completion of the analysis, Wenck will complete a final report to summarize the methods
and results of the study. The report will detail the methods of the field evaluation and analysis
from Tasks 2-5, and highlight critical maintenance activities including individual basin sediment
volumes. Plain-sight maintenance activities will be summarized using tables and figures rather
than a detailed explanation for each individual basin visited during the field evaluation. We will
also discuss easement needs for the City to consider.
5 AdidWencl<
Engineers-Scientists
Project Approach (cont.)
The report will present cost considerations for the recommended maintenance activities. Among
these, dredging and disposal of sediment is likely the most costly. Therefore, our planning-level
cost estimates will include costs for sediment characterization, mobilization, site preparation,
dredging, sediment disposal, minor storm sewer work, site restoration, and erosion control. We
will also discuss cost impacts if contamination is identified in any dredged material.
The report will also identify whether proposed improvements will require a permit. Local, state
and federal permits for construction may be required. Most importantly, though, is that the
Minnesota Wetland Conservation Act(WCA) may apply to any proposed work in stormwater
wetlands. The report will address what actions by the City do and do not require a WCA permit.
Wenck will submit a draft report to City staff for review and approval prior to finalizing the
report. We expect one meeting with City staff and one meeting with the Conservation
Commission to present the results and recommendations of the study.
Task 6 Deliverables:
• Final spreadsheet or database from Task 4.
• All GIS files.
• Project report to include all office, field and modeling analyses conducted by the project
team.
Task 7— Meetings, Project Management & Project Summaries
Task 7 includes attendance at the seven meetings noted in Tasks 1-6 above, mileage, and project
coordination time. The task also includes drafting of a project summary to be attached to each
invoice. The project summary will detail the amount billed to date, tasks which need to be
completed, the estimated cost to complete these tasks, and the projected timeline for completion
of the project.
Task 7 Deliverables:
• Attendance at meetings specified in Tasks 1-6 above.
• A project summary report with each monthly invoice.
6 -+daWenckk
Engineers-Scientists
Tasks, Schedule, and Budget
There are six primary tasks to complete the Phase IV project. As we identified in the Project
Approach, Wenck has added Task 7 to account for meeting time, project management, and
project summaries. We are ready to begin Task 1 as soon as the City issues the notice to
proceed. Our proposed schedule (Table 1) is flexible and can be adjusted to meet the specific
needs of the City.
Table 1. Tasks and schedule to complete Phase III of Eden Prairie's Pond Inventory and
Maintenance Evaluation and P8 model.
2013 2014
May Jun Jul Aug Sep Oct Nov Dec Jan
Phase 3412341234512341234512341234123451234
0 'Notice to Proceed
1 Stormwater S stem Anal sis
2 Sedimentation Survey
3 Basin Analysis
4 NURP Criteria Analysis
5 P8 Analysis
6 Report
The proposed budget has been estimated on a time and materials basis and includes expenses
(mileage,printing, etc.). The tasks and cost per task are identified in Table 2.
Table 2. Budget to complete the Eden Prairie Pond Inventory and Maintenance
Evaluation.
Task ID Description Not-to-Exceed
Amount
TASK 1 Stormwater System Analyses $7,370
TASK 2 Sedimentation Survey $360 / pond
TASK 3 Pond Analysis $165 / pond
TASK 4 NURP Criteria Analysis $105 / pond
TASK 5 P8 meetings
5A Data Analysis $3,522
5B P8 Modeling $81 / pond
5C Evaluate P8 Model Results $4,125
5F Draft Technical Memorandum $5,190
TASK 6 Report Requirements $137 / pond
TASK 7 Meetings, Project Management & Project Summaries $8,700
The cost to complete the project is presented in Table 2 on a per task basis. In discussion with
City staff, the total number of basins to be considered for the inventory during Phase IV is 75.
The total cost of the proposed project, assuming 75 basins is $87,252.
8
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CITY OF EDEN PRAIRIE Wenck MAY 2013
Engineers-Scientists 1800 Pioneer Creek Center
Phase IV Business Professionals Maple Plain,MN 55359-0429 Figure 1
www.wenck.com 1-800-472-2232
Standard Agreement for Professional Services
This Agreement ("Agreement") is made on the 25th day of May, 2013,. between the City of Eden
Prairie, Minnesota, (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Wenck Associates, Inc., a Minnesota Engineering Company(hereinafter
"Consultant") whose business address is 1800 Pioneer Creek Center, Maple Plain, MN 55359.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety
of professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City_ The purpose of this
Agreement is to set forth the terms and conditions for the provision of professional services by
Consultant for Phase IV Pond Inventory, Maintenance Program Evaluation; hereinafter referred to
as the "Work".
The City and Consultant agree as follows:
1. Scope of Work. The Consultant agrees to provide the professional services shown in
Exhibit A (Phase IV Pond Inventory, Maintenance Program Evaluation) in connection with
the Work. The terms of this Agreement shall take precedence over any provisions of the
Consultants proposal and/or general conditions including proposals and/or general
conditions. If the Consultants proposal is attached as the Exhibit A Scope of Work, City
reserves the right to reject any general conditions in such proposal.
2014-
2. Term. The term of this Agreement shall be from May 25`h, 2013 through June 301h, 0'1
the date of signature by the parties notwithstanding. This Agreement may be extended
upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated,
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ $87,252 for the services as described in Exhibit
A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an
authorized representative of the City or by the City Council, The City will not pay
additional compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the
complex or specialized nature of the Project and when authorized in writing by the
City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots„ fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if'any,
due to the delay.
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from
time to time require access to public and private lands or property. As may be
necessary, the City shall obtain access to and make all provisions for the Consultant
to enter upon public and private lands or property as required for the Consultant to
perform such services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration
to all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. City's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement: He
or she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work
covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee,
and the total amount due for each project task. Consultant shall verify all
statements submitted for payment in compliance with Minnesota Statutes Sections
471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A; the
Consultant shall provide an itemized listing and such documentation as reasonably
required by the City. Each invoice shall contain the City's project number and a
progress summary showing the original (or amended) amount of the contract,
current billing, past payments and unexpended balance of the contract.
B. Suspended Work. If any work'performed by the Consultant is suspended in whole
or in part by the City, the Consultant shall be paid for any services set forth on
Exhibit A performed prior to receipt of written notice from the City of such
suspension.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work
of special consultants, as described herein, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that
this account, claim, or demand is just and correct and that no part of it has been
paid."
6. Project Manager and Staffing. The Consultant has designated Joe Bischoff and Ed
Matthiesen to serve on the Project. They shall be assisted by other staff members as
Standard Agreement for Professional Services Page 2 of 8
necessary to facilitate the completion of the Work in accordance with the terms established
herein. Consultant may not remove or replace the designated staff from the Project without
the approval of the City.
7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession
under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to
the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Consultant's breach of this standard of care. Consultant
shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall
not be responsible for delays caused by factors beyond its control or that could not be
reasonably foreseen at the time of execution of this Agreement. Consultant shall be
responsible for costs, delays or damages arising from unreasonable delays in the
performance of its duties.
8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Consultant under this Agreement which the City requests to
be kept confidential, shall not be made available to any individual or organization without
the City's prior written approval. The books, records, documents and accounting
procedures and practices of the Consultant or other parties relevant to this Agreement are
subject to examination by the City and either the Legislative Auditor or the State Auditor for
a period of six (6) years after the effective date of this Agreement: The Consultant shall at
all times abide by Minn. Stat. 13,01 et seq., the Minnesota Government Data Practices Act,
to the extent the Act is applicable to data and documents in the possession of the
Consultant.
9. Termination. This Agreement may be terminated by either party by seven °(7) days written
notice delivered to the other party at the address written above, Upon termination under
this provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the Work identified herein.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided
under this Agreement except as noted in the Scope of Work, without the express written
consent of the City. The Consultant shall pay any subcontractor involved in the
performance of this Agreement within ten (10) days of the Consultant's receipt of payment
by the City for undisputed services provided by the subcontractor, If the Consultant fails
within that time to pay the subcontractor any undisputed amount for which the Consultant
has received payment by the City, the Consultant shall pay interest to the subcontractor on
the unpaid amount at the rate of 1.5 percent per month or any part of a month. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10.
For an unpaid balance of less than $100, the Consultant shall pay the actual interest
penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect
interest penalties from the Consultant shall be awarded its costs and disbursements,
including attorney's fees, incurred in bringing the action.
Standard Agreement for Professional Services Page 3 of 8
11. Independent Consultant. Consultant is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this
Agreement, who shall be employees, and under the direction, of Consultant and in no
respect employees of City, and (ii) shall have no authority to employ persons, or make
purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement
herein shall be construed so as to find the Consultant an employee of the City.
12. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Consultant or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law. The policy(ies)shall name the City as an
additional insured for the services provided under this Agreement and shall provide
that the Consultant's coverage shall be primary and noncontributory in the event of
a loss,
B. Consultant shall procure and maintain the following minimum insurance coverages
and limits of liability on this Project;
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy knit
$500,000 disease each employee
Comprehensive General
Liability $1,500000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident
(shall include coverage for all owned, hired and
non-owed vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or
underground damage exclusion (XCU).
Standard Agreement for Professional Services Page 4 of 8
b. Products and Completed Operations coverage. Consultant agrees to
maintain this coverage for a minimum of two (2) years following completion
of its work'. Said coverage shall apply to bodily injury and property damage
arising out of the products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or
its equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on iSO forms CG 2010 07 04 and CG 2037 07 04, or
their equivalent.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "'Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is
not available.
Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability
insurance policy. Said policy shall insure payment of damage for legal liability
arising out of the performance of professional services for the City. Said policy shall
provide an aggregate limit of$2,000,000. Said policy shall not name the City as an
insured.
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing. In addition to the
requirements stated above, the following applies to the insurance policies required
under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence"form ("claims made" and "modified occurrence"forms are
not acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply
on a`"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the
City of Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an
additional insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
Standard Agreement for Professional Services Page 5 of 8
f. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of
the required policies. City will not be obligated, however, to review such Certificate
of Insurance, declaration page, Rider, Endorsement or certificates or other evidence
of insurance, or to advise Consultant of any deficiencies in such documents and
receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's
right to enforce the terms of Consultant's obligations hereunder. City reserves the
right to examine any policy provided for under this paragraph.
F. Effect of Consultant's Failure to Provide insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and:expenses of litigation)to the extent
necessary to afford the same protection as would have been provided by the
specified insurance. Except to the extent prohibited by law, this indemnity applies
regardless of any strict liability or negligence attributable to the City (including sole
negligence) and regardless of the extent to which the underlying occurrence (i.e., the
event -giving rise to a claim which would have been covered by the specified
insurance) is attributable to the negligent or otherwise wrongful act or omission
(including breach of contract) of Consultant, its subcontractors, agents,employees or
delegates. Consultant agrees that this indemnity shall be construed and applied in
favor of indemnification. Consultant also agrees that if applicable law limits or
precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Consultant to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
13. indemnification.- Consultant agrees to defend, indemnify and hold the City, its officers,
and employees harmless from any liability, claims, damages, costs, judgments, or
expenses, including reasonable attorney's fees, to the extent attributable to a negligent or
otherwise wrongful act or omission (including without limitation professional errors or
omissions) of the Consultant, its agents, employees, or subcontractors in the performance
of the services provided by this Agreement and against all losses by reason of the failure of
said Consultant fully to perform, in any respect, all obligations under this Agreement.
Standard Agreement for Professional Services Page 6 of$
Consultant further agrees to indemnity the City for defense costs incurred in defending any
claims, unless the City is determined to be at fault.
14. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Agreement ("Information") shall
become the property of the City, but Consultant may retain copies of such documents as
records of the services provided. The City may use the information for its purposes and the
Consultant also may use the Information for its purposes. Use of the Information for the
purposes of the project contemplated by this Agreement ("Project") does not relieve any
liability on the part of the Consultant, but any use of the Information by the City or the
Consultant beyond the scope of the Project is without liability to the other, and the party
using the Information agrees to defend and indemnify the other from any claims or liability
resulting therefrom.
15. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of its
subcontractors for such work to incorporate such requirements in all subcontracts for
program work. The Consultant further agrees to comply with all aspects of the Minnesota
Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of
1964, and the Americans with Disabilities Act of 1990.
16. Compliance with Laws and Regulations. in providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of
services to be provided. Any violation of statutes, ordinances, rules and regulations
pertaining to the services to be provided shall constitute a material breach of this
Agreement and entitle the City to immediately terminate this Agreement.
17. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall
be in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the City of Eden
Prairie unless another location is mutually agreed upon by the parties. The parties shall
memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
19. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
Standard Agreement for Professional Services Page 7 of 8
20. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Agreement.
21. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between
the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or
waivers of the provisions of this Agreement shall be valid only when expressed in writing
and duly signed by the parties, unless otherwise provided herein.
22. Waiver., Any waiver by either party of a breach of any provisions of this Agreement shall
not affect, in any respect, the validity of the remainder of this Agreement.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24, Conflicts. No salaried officer or employee of the City and no.member of the Council of the
City shall have a financial interest, direct or indirect, in this Agreement. The violation of this
provision renders the Agreement void.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
Wenck Associates Inc.
ByJoe Bischoff =)
Its:Principal
Standard Agreement for Professional Services Page 8 of 8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 13-5834 ITEM NO.: VIII.E.
Mary Krause Award Contract to Allied Blacktop Company
Public Works /Engineering for the 2013 Sealcoating Project
Requested Action
Move to: Award Contract for 2013 Street Sealcoating to Allied Blacktop Company in the
amount of$612,993.40.
Synopsis
Bids were received on Thursday, May 2, 2013 for the 2013 Sealcoating project. Three bids were
received and are tabulated as follows:
Allied Blacktop Company $612,993.40
Pearson Brothers, Inc. $644,833.58
ASTECH $766,407.10
Background Information
Street sealcoating is an annual street maintenance project. The 2013 Operating and Maintenance
budget for sealcoating is $210,000. The balance between the actual project costs and the
budgeted amount will be taken from the a combin ation of CIP pavem ent maintenance fund for
street sealcoating and the Parks and Recreation Division trail and parking lot maintenance funds.
Attachment
Bid Tabulation
2013 Seal Coating
City of Eden Prairie I.C. #13-5834
Pearson Brothers,Inc. Allied Blacktop Co. ASTECH Corp.
EST. UNIT UNIT UNIT
NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 FA-3,C1.A 356,000 Sq.Yd. $1.47 $523,320.00 $1.41 $501,960.00 $1.77 $630,120.00
(0.34 gal/sq.yd.CRS-2P)
Bit.Seal Coat gray or black only
20 lbs/sq.yd.FA-3,CL.A
2 Streets 46,000 Sq.Yd. S I.41 $64,860.00 S I.24 $57,040.00 S 1.43 $65,780.00
FA-2,Modified
(0.24 gaUsq.yd/CRS-2)
C1.A(1/8"Trap Rock)
(20 lbs/sq.yd.FA-2 Mod)
Bituminous Seal Coat
3 Trails 24,790 Sq.Yd. S 1.7 3 $42,886.70 $1.50 $37,185.00 $2.15 $53,298.50
FA-2,Modified
C1.A(1/8"Trap Rock)
(0.24 gal/sq.yd/CRS-2)
Bituminous Seal Coat
(16 lbs/sq.yd.FA-2 Mod)
4 Parking Lots 8,004 S 1.1'd. S 1.72 $13,766.88 $2.10 $16,808.40 S2.15 $17,208.60
FA-2,Modified
(0.28 gal/sq.yd/CRS-2P)
CI.A(1/8"trap rock)
(16 lbs/sq.yd.FA-2 Mod.)
TOTAL BASE BID $644,833.58 $612,993.40 $766,407.10
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 13-5835 ITEM NO.: VIII.F.
Mary Krause Award Contract for 2013 Bituminous Overlay
Public Works /Engineering Project to William Mueller& Sons, Inc.
Requested Action
Move to: Award Contract for 2013 Street Bituminous Overlay project to William Mueller
and Sons, Inc. in the amount of$1,526,493.00.
Synopsis
Bids were received on Thursday, May 2, 2013 for the 2013 Bituminous Overlay project. Five
bids were received and are tabulated as follows:
William Mueller& Sons, Inc. $1,526,493.00
Bituminous Roadways, Inc. $1,548,578.00
GMH Asphalt Corporation $1,555,927.70
Northwest Asphalt, Inc. $1,647,096.80
Hardrives, Inc. $1,653,705.09
Background Information
The Bituminous Overlay is an annual street maintenance project. The bituminous prices for this
year's overlay project are a bout 15%more than the 2011 overl ay bituminous prices. The 2013
Operating and Mainten ance budget for m illing and overlay is $217,000. The Pavem ent
Management CIP fund for 2013 has allo cated an ad ditional $2,000,000 for pavem ent
maintenance. In addition to the overlay proj ect, the pavem ent maintenance CIP fund also
finances seal coating and other pavement improvement projects.
Attachment
Bid Tabulation
BID TABULATION
2013 Bituminous Overlay
City of Eden Prairie, I.C.#13-5835
COMPANY: Hardrives,Inc. WM Mueller and Sons,Inc. GMH Asphalt Corporation Northwest Asphalt Bituminous Roadways,Inc.
EST. UNIT UNIT UNIT UNIT UNIT
NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 MNDOT MIX SPWEA240B 18,000 Tons $63.95 $1,151,100.00 $58.70 $1,056,600.00 $59.35 $1,068,300.00 $62.00 $1,116,000.00 $58.00 $1,044,000.00
2 MNDOT Mix SPWEA240A 1,000 Tons $67.50 $67,500.00 $62.00 $62,000.00 $61.32 $61,320.00 $63.75 $63,750.00 $62.00 $62,000.00
3 MNDOT Mix SPNWB230B 530 Tons $64.50 $34,185.00 $55.90 $29,627.00 $53.60 $28,408.00 $57.00 $30,210.00 $55.00 $29,150.00
4 MNDOT Mix SPNWB430A 1,662 Tons $60.12 $99,919.44 $56.10 $93,238.20 $54.01 $89,764.62 $56.90 $94,567.80 $54.00 $89,748.00
5 MDNOT Mix SPWEA440A 1,662 Tons $70.25 $116,755.50 $61.90 $102,877.80 $60.34 $100,285.08 $64.00 $106,368.00 $65.00 $108,030.00
6 Bituminous Edge Milling 5,000 L.F. $1.68 $8,400.00 $0.40 $2,000.00 $1.20 $6,000.00 $1.10 $5,500.00 $1.10 $5,500.00
7 Bituminous Full Depth Milling 190,000 Sq.Yd. $0.87 $165,300.00 $0.78 $148,200.00 $0.88 $167,200.00 $0.95 $180,500.00 $1.00 $190,000.00
Bituminous Pavement
8 Reclamation-Full Depth 3,500 Sq.Yd. $1.97 $6,895.00 $2.70 $9,450.00 $2.10 $7,350.00 $1.35 $4,725.00 $1.90 $6,650.00
9 Traffic Control Lump Sum $3,650.15 $22,500.00 $31,100.00 $45,476.00 $13,500.00
TOTAL BASE BID $1,653,705.09 $1,526,493.00 $1,559,727.70 $1,647,096.80 $1,548,578.00
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: IEM NO.: VIII.G.
Robert Ellis Agreement with Wenck Associates for Design
Public Works and Construction Administration Services for
Slope Stabilization at 11157 Bluestem Lane
Requested Action
Move to: Approve Professional Services Agreement with Wenck Associates for the Design and Construction
Administration of a Slope Stabilization Project at 11157 Bluestem Lane in the amount of$49,500.
Synopsis
The city has negotiated a professional services agreement with Wenck Associates to prepare
construction drawings for the stabilization of the slope at 11157 Bluestem Lane, apply for necessary
environmental permits, solicit bids, prepare easements, and administer construction activities. These
services have a cost not to exceed of$49,500.
Background Information
The property contains a steep slope approximately 70 feet in height which extends from south of the
residence on the property to Purgatory Creek. The slope is subject to erosion and has experienced
significant failures due to the following contributing factors:
a. The natural slope has an angle greater than 2:1 that is conducive to slope erosion and
instability.
b. The presence of groundwater within the slope saturates and weakens the soil, thus creating
instability issues.
c. The collection of water from roof drains directed at the slope continue to saturate the slope
and cause erosion, which then leads to slope instability.
d. The lack of vegetation accelerates slope instability as the roots have a tendency to hold and
reinforce the slope.
The slope failures pose a risk of instability to the property and the residence on the property.
Continued slope failures and erosion will increase sediment loading to Purgatory Creek resulting in
increased turbidity and reduced water quality. The condition of the slope constitutes a hazard to the
property, including the residence and land below the slope. Inaction to stop, slow or prevent further
slope failure will likely result in factor of safety values diminishing to 1.0 or less which may result in a
catastrophic failure of the retaining wall/yard, deck foundation and/or residence.
Attachment
Professional Services Agreement
Standard Agreement for Professional Services
This Agreement ("Agreement") is made on the 21st day of May, 2013, between the City of Eden Prairie,
Minnesota (hereinafter"City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344,
and Wenck Associates, Inc., a Minnesota Corporation (hereinafter"Consultant") whose business address
is 1800 Pioneer Creek Center, Maple Plain, MN 55359-0249.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations providing
such services enter into written agreements with the City. The purpose of this Agreement is to set forth
the terms and conditions for the provision of professional services by Consultant for design and
construction administration of slope stabilization project at 11157 Bluestem Lane hereinafter referred to
as the "Work".
The City and Consultant agree as follows:
1 Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A
in connection with the Work. The terms of this Agreement shall take precedence over any
provisions of the Consultants proposal and/or general conditions including proposals and/or
general conditions. If the Consultants proposal is attached as the Exhibit A Scope of Work, City
reserves the right to reject any general conditions in such proposal.
2. Term, The term of this Agreement shall be from May 22, 2013 through October 1, 2013 the date
of signature by the parties notwithstanding. This Agreement may be extended upon the written
mutual consent of the parties for such additional period as they deem appropriate, and upon the
terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $$49,500 for the services as described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council, The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions, actions
of a third party, or actions or inactions of City, the time for performance shall be extended
by a period of time lost by reason of the delay. Consultant will be entitled to payment for
its reasonable additional charges, if any, due to the delay.
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon public
and private lands or property as required for the Consultant to perform such services
necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to all
reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
including but not limited to, design and construction standards that may be required in the
preparation of the Work for the Project.
D. City's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate of
pay for each employee, a computation of amounts due for each employee, and the total
amount due for each project task. Consultant shall verify all statements submitted for
payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services set forth on Exhibit A
performed prior to receipt of written notice from the City of such suspension.
C. Payments for Special Consultants, The Consultant shall be reimbursed for the work of
special consultants, as described herein, and for other items when authorized in writing
by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
6 Project Manager and Staffing. The Consultant has designated Dave Parenteau to serve on the
Project. They shall be assisted by other staff members as necessary to facilitate the completion
of the Work in accordance with the terms established herein. Consultant may not remove or
replace the designated staff from the Project without the approval of the City.
7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the
performance of its services as is ordinarily exercised by members of the profession under similar
circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent
permitted under applicable law, without limitation, for any injuries, loss, or damages proximately
caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable
efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays
caused by factors beyond its control or that could not be reasonably foreseen at the time of
execution of this Agreement. Consultant shall be responsible for costs, delays or damages
arising from unreasonable delays in the performance of its duties.
8. Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or prepared
or assembled by the Consultant under this Agreement which the City requests to be kept
confidential, shall not be made available to any individual or organization without the City's prior
Standard Agreement for Professional Services Page 2 of 7
written approval. The books, records, documents and accounting procedures and practices of the
Consultant or other parties relevant to this Agreement are subject to examination by the City and
either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective
date of this Agreement. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written notice
delivered to the other party at the address written above. Upon termination under this provision, if
there is no fault of the Consultant, the Consultant shall be paid for services rendered and
reimbursable expenses until the effective date of termination. If however, the City terminates the
Agreement because the Consultant has failed to perform in accordance with this Agreement, no
further payment shall be made to the Consultant, and the City may retain another consultant to
undertake or complete the Work identified herein.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this
Agreement except as noted in the Scope of Work, without the express written consent of the City.
The Consultant shall pay any subcontractor involved in the performance of this Agreement within
ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided
by the subcontractor. If the Consultant fails within that time to pay the subcontractor any
undisputed amount for which the Consultant has received payment by the City, the Consultant
shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month
or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of
$100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the
actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to
collect interest penalties from the Consultant shall be awarded its costs and disbursements,
including attorney's fees, incurred in bringing the action.
11. Independent Consultant. Consultant is an independent contractor engaged by City to perform
the services described herein and as such (i) shall employ such persons as it shall deem
necessary and appropriate for the performance of its obligations pursuant to this Agreement, who
shall be employees, and under the direction, of Consultant and in no respect employees of City,
and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of
City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the
Consultant an employee of the City.
12. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims or loss which may arise out of operations
by Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but not
be limited to, minimum coverages and limits of liability specified in this Paragraph, or
required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's coverage
shall be primary and noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,500,000 property damage and bodily injury per occurrence
Standard Agreement for Professional Services Page 3 of 7
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident(shall include coverage for all
owned, hired and non-owed vehicles.
Umbrella or Excess Liability $1,000,000
C The Comprehensive General/Commercial General Liability policy(ies) shall be equivalent
in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work
Said coverage shall apply to bodily injury and property damage arising out of the
products-completed operations hazard.
C. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO forms CG 2010 07 04 and CG 2037 07 04, or their
equivalent.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a certificate
evidencing that they have in effect, with an insurance company in good standing and
authorized to do business in Minnesota, a professional liability insurance policy. Said
policy shall insure payment of damage for legal liability arising out of the performance of
professional services for the City. Said policy shall provide an aggregate limit of
$2,000,000. Said policy shall not name the City as an insured.
E. Consultant shall maintain in effect all insurance coverages required under this Paragraph
at Consultant's sole expense and with insurance companies licensed to do business in
the state in Minnesota and having a current A.M. Best rating of no less than A-, unless
specifically accepted by City in writing. In addition to the requirements stated above, the
following applies to the insurance policies required under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
Standard Agreement for Professional Services Page 4 of 7
b. All policies, except the Professional Liability insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided, Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
certificates shall be provided to City prior to the expiration date of any of the required
policies. City will not be obligated, however, to review such Certificate of Insurance,
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to
advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or negligence
attributable to the City (including sole negligence) and regardless of the extent to which the
underlying occurrence (i.e., the event giving rise to a claim which would have been covered
by the specified insurance) is attributable to the negligent or otherwise wrongful act or
omission (including breach of contract) of Consultant, its subcontractors, agents,
employees or delegates. Consultant agrees that this indemnity shall be construed and
applied in favor of indemnification. Consultant also agrees that if applicable law limits or
precludes any aspect of this indemnity, then the indemnity will be considered limited only to
the extent necessary to comply with that applicable law. The stated indemnity continues
until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
Standard Agreement for Professional Services Page 5 of 7
13. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services provided
by this Agreement and against all losses by reason of the failure of said Consultant fully to
perform, in any respect, all obligations under this Agreement. Consultant further agrees to
indemnity the City for defense costs incurred in defending any claims, unless the City is
determined to be at fault.
14. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in
connection with the performance of the Agreement ("Information") shall become the property of
the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use the
Information for its purposes. Use of the Information for the purposes of the project contemplated
by this Agreement ("Project") does not relieve any liability on the part of the Consultant, but any
use of the Information by the City or the Consultant beyond the scope of the Project is without
liability to the other, and the party using the Information agrees to defend and indemnify the other
from any claims or liability resulting therefrom.
15 Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The Consultant
shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for
program work, and will require all of its subcontractors for such work to incorporate such
requirements in all subcontracts for program work. The Consultant further agrees to comply with
all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of
the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall
abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be
provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to
be provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
17, Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be
subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions
by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of 90
days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties,
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation in
a mediated settlement agreement, which agreement shall be enforceable as a settlement in any
court having jurisdiction thereof.
18. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
19. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
Standard Agreement for Professional Services Page 6 of 7
20. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement,
21. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating
to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions
of this Agreement shall be valid only when expressed in writing and duly signed by the parties,
unless otherwise provided herein.
22. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Council of the City
shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision
renders the Agreement void.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be
considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
Arbtz
FIRM NA 4/
BY: I //
Its:� 7 24
Revised and Copied into Purchasing Policy March 2013
Standard Agreement for Professional Services Page 7 of 7
Wenck Associates,Inc.
1800 Pioneer Creek Ctr.
P.O.Box 249
Maple Plain,MN 55359-0249
We nck
(763)479-4200
Fax(763)479-4242
E-mail:wenckmp@wenck.com
May 10, 2013
Robert Ellis, PE, PTOE
Public Works Director
City of Eden Prairie, Minnesota
8080 Mitchell Road
Eden Prairie, MN 55344-4485
Re: Proposal for Design and Construction Phase of the Slope Stabilization on Property at
11157 Bluestem Lane.
Wenck File#0094-35
Dear Robert:
Wenck Associates, Inc. (Wenck) is pleased to submit this proposal to the City of Eden Prairie
(City)to proceed with the design and construction phase for the stabilization of the slope failure
at 11157 Bluestem Lane.
SCOPE/BUDGET
Wenck proposes the following scope items which are described below with the corresponding
estimated fees:
1. Design
2. Easement Assistance
3. Legal Assistance
4. Environmental Permitting
5. Quote(s) Solicitation
6. Construction Field Services/Contractor Management
Design
Wenck will take the slope stabilization design as presented in our May 7, 2013 report and
prepare appropriate drawings, details and technical specifications for the contractors to base
their quotes on. Specific items that need to be presented include: site access corridor, potential
staging areas, helical anchor design, selection of appropriate geotextile(s), riprap gradation(s)
and specific site restoration activities.
As we have discussed the project will be divided into two phases with the slope stabilization
activities being one phase and the site restoration phase being a second. We will obtain quotes
for both phases at once to provide for an efficient use of time.
We anticipate the drawings will consist of 3-4 site maps and 2-3 sheets of design details.
Technical specifications will consist of CSI Division 2 only. We do not anticipate the need for any
CSI Division 1 specifications for a project such as this one, however, should the City feel these
are necessary;we are prepared to include them.
Wenck also recommends the inclusion of an erosion control map and erosion control details
that would normally be included in a Stormwater Pollution Prevention Plan (SWPPP). This
T:\0094 Eden Prairie\35 11157 Bluestem Lane\LRE 051013.docx
May 10, 2013
Robert Ellis, PE, PTOE
City of Eden Prairie, Minnesota
Page 2
project does not exceed the disturbance area threshold (1 acre)that would require a
Construction Stormwater NPDES permit and accompanying SWPPP, however with the work
being done so close to Purgatory Creek; Wenck recommends these be included as a safeguard.
Mr. Dave Parenteau, P.E. will manage the project and be the certifying engineer, signing the
drawings and technical specifications as a Professional Engineer registered in Minnesota. Ed
Matthiesen, P.E.will assist in the design and provide senior peer review.
Wenck's estimated fees for this task are$11,500
Easement Assistance
Wenck will assist the City in securing the necessary temporary construction easement to access
the property for the slope stabilization. Wenck anticipates that this work will be primarily our
GIS person preparing appropriate maps and will work with the City Attorney to prepare these
exhibits. Wenck does not have a Registered Land Surveyor(RLS) on staff, and have not included
any associated fees for an RLS to perform any field surveys. We can retain a RLS if needed
however and negotiate a change in scope/fees with the City, should that be necessary.
Wenck's estimated fees for this task are$1,800
Legal Assistance
Wenck will assist the City's legal counsel as requested in executing the repair orders and any
other legal matters that may become part of this project. The services to be provided are
undetermined at this point, and we are therefore allocating fees that correspond to 20-30 hours
of time at Mr. Parenteau's and Mr. Matthiesen' s billing rates. As the project progresses, and as
Wenck is requested to provide such legal assistance,Wenck will notify the City and provide an
estimated effort in advance of accruing any fees related to this task.
Wenck's estimated fees for this task are$4,500
Environmental Permitting
Wenck will work with the appropriate governmental units to secure the necessary permits for
the work contemplated. A permit will be required from the Minnesota Department of Natural
Resources (MnDNR) and possibly from the United States Corps of Engineers (USCOE). The site
falls within the boundary of the Riley Purgatory Bluff Creek Watershed District (District),
however,they do not have a permit program. Wenck recommends communication and
coordination with the District Administrator, Clair Besser, due to water resource coordination
between the City and the District.
Wenck will complete the DNR permit with follow up with Jack Gleason,the MnDNR Area
Hydrologist for this area. The MnDNR will forward a copy of the permit to the USCOE. Due to
the immediacy of the project we will call Melissa Jenny,the local USCOE representative to work
with them on permitting activities, whether they will be issuing a permit on their own or
comment through the DNR.
Wenck's estimated fees for this task are$5,200
T:\0094 Eden Prairie\35 11157 Bluestem Lane\LRE 051013.docx
May 10, 2013
Robert Ellis, PE, PTOE
City of Eden Prairie, Minnesota
Page 3
Quote(s)Solicitation
Wenck will solicit quotes from at least 2 qualified contractors and make a recommendation to
the City. As part of this task, Wenck will include any City required insurance and bonding
information, as well as a sample contract, so the contractors can account for this in their bid
preparation. Wenck does not anticipate preparation and distribution of formal bid addenda;
however we will be available to answer questions during the quote solicitation period. Wenck
will conduct a site meeting where the contractors are invited to visit the site before submitting
their quotes,which we anticipate requiring to be submitted within 1 week of the site visit.
Quotes will be accepted by Wenck by either fax or via e-mail and we will then tabulate them and
make a formal recommendation to the City.
Wenck's estimated fees for this task are$2,500
Construction Field Services/Contractor Management
Wenck recommends daily construction observation during this stabilization project to ensure
that field conditions are consistent with the assumptions in our May 7 report to the City and
monitor the progress of the contractor. Wenck proposes to use the same staff engineer, Mr.
Jason Warne, P.E. that performed the slope stability analysis to be the on-site construction
observer. Mr. Warne will work under the direction of Mr. Parenteau and Mr. Matthiesen and
report to them daily. We anticipate Mr. Warne is on site for approximately 4 hours/day for 2
weeks during the slope stabilization project and 1 week during restoration. We will confirm this
schedule once the quotes have been received and will advise the City at that point if changes to
our anticipated level of effort are necessary.
Mr. Warne will obtain site photographs and prepare a brief written daily report documenting
the construction activities that occurred and an estimate of the quantities of the various bid
items that were placed that day.
At the conclusion of the project, Wenck will perform a field GPS survey to delineate areas and
confirm quantities as appropriate. Wenck will prepare a "record drawing"that consists of a map
based on this field survey and will include this drawing in a brief letter report that summarizes
the construction events. The report will be signed by Mr. Parenteau and include the following:
• Brief narrative summarizing the construction activities
• Signed certification statement that the project was constructed in general accordance
with the approved plans and specifications.
• Appendices
o Photographs
o Field reports
o Record Drawing
Wenck will work with the City to complete the traditional Contractor Management/Contract
Administration activities, such as submittal review, progress meeting facilitation and
documentation, pay request review and recommendation, lien waivers, appropriate IC-134 tax
forms as required by the Department of Revenue and any necessary change order negotiation.
T:\0094 Eden Prairie\35 11157 Bluestem Lane\LRE 051013.docx
May 10, 2013
Robert Ellis, PE, PTOE
City of Eden Prairie, Minnesota
Page 4
Wenck's estimated fees for this task are$18,000 during the slope stabilization phase and $6,000
during the restoration phase.
SCHEDULE
We are prepared to begin the work immediately and can have draft design documents for the
City to review mid-week the week of May 20, 2013. We then anticipate finalizing no later than
Tuesday May 28 and will obtain quotes the following week. Easement, Permitting and Legal
assistance activities can be completed concurrent with these other tasks.
We look forward to working with you and your staff on this project. Should you have any
questions on this proposal, please contact me.
Sincerely,
WENCK ASSOCIATES, INC.
David M. Parenteau, PE
Principal
763 479 4243
dparenteau@wenck.com
C: Rodney W. Ambrosie, P.E.; Wenck Associates, Inc.
Ed Matthiesen, P.E.; Wenck Associates, Inc.
T:\0094 Eden Prairie\35 11157 Bluestem Lane\LRE 051013.docx
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: 11-5799 ITEM NO.: VIII.H.
Carter Schulze First Amendment to Agreement for Special
Public Works /Engineering Assessments with United HealthCare
Services, Inc.
Requested Action
Move to: Approve the First Amendment to Agreement Regarding Special Assessments with
United HealthCare Services, Inc. as it relates to the Shady Oak Road
Improvements.
Synopsis
On May 8, 2012, the City and United HealthCare Services, Inc. entered into an agreement
regarding special assessments (agreement). Within that agreement, three phases of improvements
are identified along with costs and milestones of when the costs will be assessed for each
improvement.
When the northern section of Shady Oak Road was bid for construction the City West Parkway
roundabout improvements, listed in the agreement in Phase Two, were included as an alternate
bid package. Since bid results were favorable, the roundabout was included with the project.
For that reason, the first amendment moves the City West Parkway roundabout improvements
from Phase Two to Phase One providing for assessment of its cost with Phase One.
Financial Implications
Original Agreement
Phase One Phase Two Phase Three
10,550,000 8,280,000 6,210,000
Amended Agreement
Phase One Phase Two Phase Three
12,540,000 6,280,000 6,210,000
Attachments
• First Amendment to Agreement Regarding Special Assessments
• Recorded Agreement Regarding Special Assessments (Abstract)-v1
FIRST AMENDMENT TO AGREEMENT REGARDING SPECIAL
ASSESSMENTS
-b4
THIS IS AN AGREEMENT MADE THIS day of April, 2013, between the City of
Eden Prairie, a municipal corporation, (the "City") and United HealthCare Services, Inc., a
Minnesota corporation (the "Owner"). This Agreement is hereinafter referred to as the
"First Amendment."
A. The Owner holds legal and equitable title to property described on Exhibit A
which property is the subject of this First Amendment and is hereinafter
referred to as the "Property."
B. City and Owner entered into that certain Agreement Regarding Special
Assessments dated the 8th day of May, 2012 and recorded on the 17th day of
May, 2012 as Document Numbers A9790080 with the Office of the County
Recorder and as Document Number T4955975 with the Office of the
Registrar of Titles (hereinafter referred to as the "Agreement") pertaining to
the Property.
C. City and Owner desire to amend the Agreement by moving one of the Phase
Two Improvements into Phase One and providing for the assessment of the
cost of such with the Phase One Improvements and by revising Exhibit A.
AGREEMENTS
IT IS HEREBY AGREED as follows:
1. The first paragraph of Section 1.A is amended in its entirety to read as
follows:
A. The assessments levied for the Phase One Improvements pursuant to this
Agreement shall be limited to 100%of the Project Costs for the western segment of
West 62nd Street,the northern segment of Shady Oak Road (CR 61)and for the
northern segment of City West Parkway,specifically described below in a-h and
identified as Phase One Improvements on Exhibit B hereto. The assessment shall be
levied upon substantial completion of Phase One Improvements. The Phase One
Improvements are required to be constructed concurrent with the development of
Developer's Phase I. The Phase One Improvements will be consistent with Exhibit
B as revised and attached hereto.
2. The Agreement is further amended by deleting Section 1. B. a. which is a
1
Phase Two Improvement referred to in Section 1.B.a. as "100% of the Project Costs
for the reconstruction of City West Parkway North Segment including pedestrian
and bicycle accommodations to the east of Shady Oak Road to provide a roundabout
at the intersection of City West Parkway and the north-south interval private road"
and inserting the language deleted from Section 1. B. a. into the Agreement as
Section 1.A.h.
3. Paragraph 1 is further amended as follows:
a. Delete the amount of"$10,550,000" for Phase One and insert it
its place the amount of"$12,540,000;"
b. Delete the amount of"$8,280,000" for Phase Two and insert in
its place the amount of"$6,280,000."
4. Exhibit A is replaced in its entirety with Exhibit A attached hereto.
5. This First Amendment shall be effective immediately.
6. Except as expressly provided in this First Amendment, all provisions of the
Agreement remain in full force and effect and are not modified by this First
Amendment, and the parties hereby ratify and confirm each and every
provision thereof.
7. This First Amendment constitutes the entire agreement between the parties
with respect to the subject matter herein contained and all prior negotiations
with respect to the subject matter herein contained are merged into and
incorporated in this First Amendment, and all prior documents and
correspondence between the parties with respect to the subject matter herein
contained (other than the Agreement) are superseded and of no further force
or effect.
8. This First Amendment may be executed in any number of counterparts, each
of which shall be deemed an original, but all of which together shall
constitute one and the same instrument.
9. This First Amendment shall be binding upon and inure to the benefit of the
parties hereto and their respective successors and permitted assigns under the
Agreement.
2
CITY OF EDEN PRAIRIE
A Minnesota Municipal Corporation
By:
Its: Mayor
By:
Its: City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of April,
2013, by Nancy Tyra-Lukens, the Mayor, and Rick Getschow,the City Manager, of the City
of Eden Prairie, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
3
UNITED I ,A HCARE SERVICES,INC.
By:
Its: p Restor Johnson
STATE Ve Mf r058141AEtle Sun/ices
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this 0 day of April,
2013, by ' 1 S iflt- 'cnln R 3O Yl , the [ , of United
HealthCare Services, Inc., a Minnesota corporation on behalf of the company.
a -2k4/1\d/01\' fli/C )
9!
;:s ',, BRANDY MARIE MORROW Notary Public
NOTARY PUBLIC-MINNESOTA
My Commission Expires Jan.31,2017
y $
THIS INSTRUMENT WAS DRAFTED BY:
Richard Rosow
Gregerson Rosow,Johnson &Nilan
650 Third Ave. South, Suite 1600
Minneapolis, MN 55402
4
EXHIBIT A - LEGAL DESCRIPTIONS
Lot 1, Block 1; Lot 1, Block 2, City West Corporate Addition, Hennepin County,
Minnesota
5
EXHIBIT B — Phase One Improvements
[See Next Page]
6
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IMPROVEMENTS
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DRIVE INTERSECTION)
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EXHIBIT B
Doc No A9790080
Certified, filed and/or recorded on
5/17/12 4:00 PM
Office of the County Recorder
Hennepin County, Minnesota
Rachel Smith, Acting County Recorder
Mark V. Chapin, County Auditor and Treasurer
Deputy 45 Pkg ID 805499C
Doc Name: Agreement
Document Recording Fee $46.00
Attested Copy or Duplicate $2.00
Original
Document Total $48.00
411111.1111116,
This cover sheet is now a permanent part of the recorded document.
AGREEMENT REGARDING SPECIAL ASSESSMENTS
THIS IS AN AGREEMENT MADE THIS V day of ri( , 2012, between the City
of f /14 ,j,ri e. , a municipal corporation (the "City" d United HealthCare Services,
Inc., a Minnesota corporation (the "Owner").
A. The Owner holds legal and equitable title to property described on Exhibit A,
which property is the subject of this Agreement and is hereinafter referred to as
the "Property."
B. The Owner desires to develop the Property in such a manner that requires the
construction of the following public improvements (all of which are hereafter
referred to as the "Improvement").
C. The costs of the Improvements shall include, in addition to actual construction
costs, actual related project expenses including but not limited to property
acquisition, costs of capitalized interest, legal expenses, engineering services,
inspection, testing, and bond placement costs, remediation of hazardous waste or
contamination,plus City administrative fees.
D. The parties hereto desire to enter into an Agreement concerning the financing of
the construction of the Improvements all of which will inure to the benefit of the
Property.
E. The parties hereto have entered into that certain Development Agreement dated
the jar day of /la reh , 2012, hereinafter referred to as the
"Development Agreement." Words and phrases herein have the same meaning as
set forth in the Development Agreement.
AGREEMENTS
IT IS HEREBY AGREED as follows:
1. The Owner consents to the levying of assessments against such portions of the
Property as described below in the amount of$10,550,000 for Phase One, $8,280,000 for
Phase Two and $6,210,000 for Phase Three all as described below. Phase One
Improvements may be levied over a term of up to 15 years. The term of the Phase Two
Improvements and the Phase Three Improvements shall be over a term of fifteen (15)
4813-0374-2223\3 5/2/2012 9:28 AM
years (unless the Developer requests less) if the assessments are levied in the year the
first final plat is released to the Developer. The term shall thereafter decrease by one
year for each year after the year in which the first final plat is released to the Developer;
provided, however, the term shall in no event be shorter than seven (7) years (unless the
Developer requests less).
A. Phase One Improvements. The assessment levied for the Phase One
Improvements pursuant to this Agreement shall be limited to 100% of the Project Costs
for the western segment of West 62nd Street, and the northern segment of Shady Oak
Road (CR 61) specifically described below in a—g and identified as Phase One
Improvements on Exhibit B hereto. The assessment shall be levied upon substantial
completion of the Phase One Improvements. The Phase One Improvements are required
to be constructed concurrent with the development of Developer's Phase I. The
Phase One Improvements will be consistent with Exhibit B and include:
a. Full reconstruction of Shady Oak Road including pedestrian and
bicycle accommodations from south of the City West Parkway North
Intersection to north of the Highway 62 North Ramp Intersection,
specifically excluding trail improvements on the west side of Shady Oak
Road.
b. Widening and reconstruction of Shady Oak Road under Highway 62 to
provide a second left turn lane (dual lefts) on the south approach of the
Highway 62 North Ramp intersection and right turn lanes on the north and
south approaches of the Highway 62 South Ramp Intersections.
c. Reconstruction of the Shady Oak Road / West 62"d Street intersection
to provide a second left turn lane (dual lefts) on the north approach, a third
through lane and a right turn lane on the south approach, and four
approach lanes on both the east and west approaches of the intersection.
d. Reconstruction of West 62nd Street including pedestrian and bicycle
accommodations from Shady Oak Road to approximately 650 feet east of
Shady Oak Road.
e. Widening and reconstruction of the Highway 62 northwest ramp.
f. Widening and reconstruction of the Highway 62 southwest ramp.
g. Reconstruction of the Shady Oak Road / City West Parkway North
intersection to provide left and right turn lanes on the north and south
approaches, and four approach lanes on the east approach to the
intersection and specifically excluding the southbound right-turn lane on
the north approach to Old Shady Oak Road.
B. Phase Two Improvements. The assessment for Phase Two Improvements
may be assessed in one or more levies. The initial assessment for Phase Two
Improvements may be levied simultaneous with the issuance of a building permit for
-2-
4813-0374-2223\3 5/2/2012 928 AM
Developer's Phase II. The assessment levied for Phase Two Improvements pursuant to
this Agreement shall be limited to the Project Costs as set forth below in a-d. and
identified as Phase Two Improvements on Exhibit B. The Phase Two Improvements and
project percentages to be assessed for Phase Two Improvements are as follows:
a. 100% of the Project Costs for the reconstruction of City West Parkway
North Segment including pedestrian and bicycle accommodations to the
east of Shady Oak Road to provide a roundabout at the intersection of City
West Parkway and the north-south internal private road.
b. 60% of the Project Costs for the City West Parkway South
Intersection. The improvement includes but is not limited to
reconstructing the intersection to provide left and right turn lanes on the
east and west approaches, a second left turn lane (dual left) on the north
approach of the intersection and pedestrian and bicycle accommodations.
c. 14% of the Project Costs for Shady Oak Road (CR 61) between the
limits of the improvements constructed as part of Phase One
Improvements and the City West Parkway South Intersection
(improvement b. above). The improvement includes the full
reconstruction of Shady Oak Road to a 4-lane divided roadway with turn
lanes and pedestrian and bicycle accommodations.
d. 8% of the Project Costs for the Highway 212 / Shady Oak Road
(CR 61) interchange improvement. The improvement includes the full
reconstruction of the interchange including the construction of a bridge
with pedestrian and bicycle accommodations. For the purposes of cost
participation the associated improvements at the City West Parkway South
Intersection (improvement b. above) and the Flying Cloud Drive
Intersection will be considered separate projects.
C. Phase Three Improvements. The assessment for Phase Three
Improvements may be assessed in one or more levies. The initial assessment for
Phase Three Improvements may be levied simultaneous with the issuance of a building
permit for Developer's Phase III. The assessment levied for Phase Three Improvements
pursuant to this Agreement shall be limited to the Project Costs as set forth below in a-d
and identified as Phase Three Improvements on Exhibit B. The Phase Three
Improvements and percentages to be assessed for Phase Three Improvements are as
follows:
a. 100% of the Project Costs for the eastern segment of West 62nd Street.
The improvement includes the reconstruction of West 62" Street
including pedestrian and bicycle accommodations from the termination of
the western segment of the West 62nd Street improvements (item 1.A.d.
above) to east of the access point to Building 4, including the termination
of West 62nd Street as a cul-de-sac and the removal of any unused portion
of existing West 62" Street. These improvements shall be constructed by
-3-
4813-0374-2223\3 5/2/2012 9:28 AM
the opening of the LRT for passenger service or by the time the certificate
of occupancy for Developer's Phase III (as described in Exhibit 0 of the
Developer's Agreement) is issued, whichever occurs earlier. This date
and the terms of the Special Assessment Agreement in relation to this
project may be extended only by mutual consent.
b. 40% of the Project Costs for the City West Parkway South
Intersection. The improvement includes but is not limited to
reconstructing the intersection to provide left and right turn lanes on the
east and west approaches, a second left turn (dual left) on the north
approach of the intersection and pedestrian and bicycle accommodations.
c. 9% of the Project Costs for Shady Oak Road (CR 61) between the
limits of the improvements constructed as part of Phase One
Improvements and the City West Parkway South Intersection
(improvement b. above). The improvement includes the full
reconstruction of Shady Oak Road to a 4-lane divided roadway with turn
lanes and pedestrian and bicycle accommodations.
d. 6% of the Project Costs for the Highway 212 / Shady Oak Road
(CR 61) interchange improvement. The improvement includes the full
reconstruction of the interchange including the construction of a bridge
with pedestrian and bicycle accommodations. For the purposes of cost
participation the associated improvements at the City West Parkway South
Intersection (improvement b. above) and the Flying Cloud Drive
Intersection will be considered separate projects.
Assessments for each of the above identified Phase One Improvements,
Phase Two Improvements and Phase Three Improvements will not be in an
amount greater than the Project Costs for the Improvements, as defined in
Paragraph C on page one hereof for that particular Phase even if said amount is
less than maximum allowed in this paragraph 1; provided, however, the
assessment for Phase One Improvements will not exceed $10,550,000 even if
Project Costs exceed this amount. The City may levy additional assessments for
Phase Two and Phase Three Improvements, which assessments are not subject to
the waivers contained in the assessment agreement and which assessments must
be levied only pursuant to the procedure set forth under Minnesota Statutes
Section 429, which include notice, hearing and opportunity for the Developer to
object to such additional assessments. Further such additional assessments for
Phase Two Improvements and Phase Three Improvements, if levied, are subject to
the following restrictions: (i) the additional assessments must pertain to work
performed consistent with the scope as described in Section 16 of the
Development Agreement and depicted in Exhibit B, page 1 hereof; and (ii) the
additional assessments are limited in amount to the increase in construction costs
as determined pursuant to the Engineering News Record, Construction Cost
Index, Minneapolis, with 2012 being the base year.
-4-
4813-0374-2223\3 5/2/2012 9:28 AM
2. The City's assessment records for the Property will show the assessments for
Phase One as a "pending assessment" until levied, the assessments for Phase Two as a
"pending assessment" when an application for a building permit is filed for Developer's
Phase II and the assessments for Phase Three as a "pending assessment" when an
application for a building permit is filed for Developer's Phase III.
3. The Owner waives notice of any assessment hearing to be held at which hearing
or hearings the assessments are to be considered by the City Council and thereafter
approved and levied.
4. The Owner concurs that the benefit to the Property by virtue of the Improvements
to be constructed exceeds the amount of the assessment to be levied against the Land.
The Owner waives all rights it has by virtue of Minnesota Statute 429.081 or otherwise to
challenge the amount or validity of the assessments, or the procedures used by the City in
apportioning the assessments, and hereby releases the City, its officers, agents and
employees from any and all liability related to or arising out of the imposition or levying
of the assessments.
5. This Agreement shall be effective immediately.
6. This Agreement may not be terminated or amended except in writing executed by
both parties hereto; provided, however, upon the levying of the special assessments
contemplated by Paragraph 1 hereof the City may upon request of the owner of the
property affected, without the necessity of further City Council approval, unilaterally
prepare and provide to the owner for recording a document releasing any property so
levied from this Agreement.
7. This Agreement constitutes a lien upon the Property until such time as the
assessments referred to above are levied.
8. Partial pre-payments of special assessments are not allowed. Full pre-payment of
special assessments is not allowed unless the Owner pays to the City at the time of the
proposed pre-payment a sum equal to X minus Y where X is total principal and interest
payable to the City over the full term as levied and Y is the total principal and interest to
be paid to the City as a result of a full pre-payment.
-5-
4813-0374-2223\3 5/2/2012 9:28 AM
IN WITNESS WHEREOF, the parties to this Agreement have caused these presents to be
executed as of the day and year aforesaid.
UNITED HEALTHCARE S ' VICES, INC., a
Minnesota corpo atio
0,1111P
r
By: / ' .i _ .
Name: estor J.,,4�'son
Title: Vice Pr, dent, Real Estate Services
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ( day of ,
2012, by Restor Johnson, Vice President, Real Estate Services, of Unite althCare S ices,
Inc., a Minnesota corporation, on behalf of the corporation
/'
ary Public
.� HOLLY PETERS
",r,M,--1.% NOTARY PUBLIC-MINNESOTA
My Commission Expires Jan.31,2015
r ■
[Signature page to Agreement Regarding Special Assessments]
4813-0374-2223\3 5/2/2012 9:28 AM
CITY OF EDEN PRAIRIE
A Minnesota Municipal Corporation
By: ./�.. -. ___ .....—__ _
Its: M' or „Imilba/
By: 1 _ _ O... ,A1IkA
Its: City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this /.. day of ,
2012, by Nancy Tyra-Lukens, the Mayor, and Rick Getschow, the City Manager, of the ity of
Eden Prairie, a Minnesota municipal corporation, on behalf o the corpor,tion.
9 allf 'W24-*
4
N ary Public
R;__ KATHLEEN A. PORTA
'_ ',it EDEN PRAIRIE CITY CLERK
K Notary Public-t�inrlesota
~•• y My Commission Expires.i?. a"1,2015
,�m
vvyv
THIS INSTRUMENT WAS DRAFTED BY:
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
[Signature page to Agreement Regarding Special Assessments]
-7-
4813-0374-2223\3 5/2/2012 9:28 AM
EXHIBIT A
Legal Description
Real property situated in the State of Minnesota, County of Hennepin legally described as
follows:
Tract A:
That part of the East 43 acres of the Northwest Quarter of the Northwest Quarter of Section 1,
Township 116, Range 22 lying Southwesterly of the Southwesterly right-of-way lines of State
Highway No. 62, per Book 2622 of Deeds,page 255, and its Westerly continuation.
(Torrens Property, Certificate of Title No. 1020665)
Tract B:
Parcel 1:
That part of the following described parcel lying Northerly of a line 393.17 feet Northerly of, as
measured at a right angle, to the South line of the North Half of the Northwest Quarter of Section
1, Township 116, Range 22:
That part of the Northwest Quarter of the Northwest Quarter of Section 1, Township 116, Range
22 lying West of a line drawn from a point on the North line of said Northwest Quarter of the
Northwest Quarter distant 282.5 feet East from the Northwest corner of said Northwest Quarter
of the Northwest Quarter to a point on the South line of said Northwest Quarter of the Northwest
Quarter distant 282.5 feet East from the Southwest corner of said Northwest Quarter of the
Northwest Quarter;
EXCEPT that part of said tract which lies West of a line drawn 40 feet East of the following
described Line A:
Line A: Beginning at a point on the South line of Section 36, Township 117, Range 22 distant
488.84 feet Easterly of the Southwest corner of said Section 36; thence run Southerly from said
line at an angle of 95 degrees 40 minutes 48 seconds as measured from the West to South for a
distance of 1,638.23 feet to the actual point of beginning of the line to be described; thence
deflect to the right 180 degrees for a distance of 840 feet to a point hereinafter referred to as
Point"A",thence continue Northerly for a distance of 200 feet and there terminating.
ALSO EXCEPT that part of the above described tract which lies West of the following described
Line B:
Line B: Beginning at Point "A" on the above described Line A; thence run Easterly at right
angles to said Line A for a distance of 40 feet to the actual point of beginning of the line to be
described; thence deflect to the left 88 degrees 34 minutes 04 seconds for a distance of 600 feet
and there terminating.
ALSO EXCEPT that part of the above described tract which lies Northerly of a line drawn
parallel with and distant 40 feet Southerly of the following described Line D:
Line D: Beginning at a point on the North line of Section 1, Township 116, Range 22 distant
577.37 feet Easterly of the Northwest corner of said Section 1; thence run Southwesterly along a
curve tangent to said North line having a radius of 409.26 feet (delta angle 47 degrees 57 minutes
23 seconds) for a distance of 342.55 feet; thence tangent to said curve for a distance of 63.05 feet
thence deflect to the right along a tangential curve having a radius of 286.48 feet (delta angle 42
A-1
4813-0374-2223\3 5/2/2012 9:28 AM
degrees 15 minutes 00 seconds) for a distance of 211.25 feet; thence tangent to said curve for a
distance of 326.31 feet and there terminating.
Parcel 2:
The North 350 feet of the West 164.15 feet of that part of the Northwest Quarter of the
Northwest Quarter of Section 1, Township 116, Range 22 lying East of a line drawn from a point
on the North line of said Northwest Quarter of the Northwest Quarter distant 282.5 feet East
from the Northwest corner of said Northwest Quarter of the Northwest Quarter to a point on the
South line of said Northwest Quarter of the Northwest Quarter distant 282.5 feet East from the
Southwest corner of said Northwest Quarter of the Northwest Quarter;
EXCEPT that part of the above described land lying Northerly of the following described line:
Commencing at a point on the North line of said Northwest Quarter of the Northwest Quarter
distant 577.37 feet East from the Northwest corner of said Northwest Quarter of the Northwest
Quarter; thence South, at a right angle to said North line a distance of 40 feet to the point of
beginning of the line to be described; thence Southwesterly a distance of 309.07 feet along a
curve which is tangential to a line parallel with said North line and concave to the Southeast and
having a radius of 369.26 feet and a central angle of 47 degrees 57 minutes 23 seconds; thence
Southwesterly, tangent to said curve, a distance of 63.05 feet and there terminating.
Parcel 3:
That part of the following described parcel lying Northerly of a line 393.17 feet Northerly of, as
measured at a right angle to the South line of the North Half of the Northwest Quarter of Section
1, Township 116, Range 22:
That part of the Northwest Quarter of the Northwest Quarter of Section 1, Township 116, Range
22 described as beginning at a point on the South line of said Northwest Quarter of the
Northwest Quarter distant 282.5 feet East from the Southwest corner of said Northwest Quarter
of the Northwest Quarter; thence East along said South line a distance of 557.5 feet; thence
North to a point on the North line of said Northwest Quarter of the Northwest Quarter distant
840 feet East from the Northwest corner of said Northwest Quarter of the Northwest Quarter;
thence West along said North line to a point 577.37 feet East from the Northwest corner of said
Northwest Quarter of the Northwest Quarter; thence South at a right angle a distance of 40 feet;
thence Southwesterly a distance of 309.07 feet along a curve which is tangential to a line parallel
with said North line and concave to the Southeast and has a radius of 369.26 feet and a central
angle of 47 degrees 57 minutes 23 seconds; thence Southwesterly, tangent to said curve to an
intersection with a line drawn North from the point of beginning to a point on the North line of
said Northwest Quarter of the Northwest Quarter distant 282.5 feet East from the Northwest
corner of said Northwest Quarter of the Northwest Quarter; thence South along the last described
line to the point of beginning;
EXCEPT that part of the West 164.15 feet of the above described land lying within the North
350 feet of said Northwest Quarter of the Northwest Quarter.
Parcel 4
That part of the following described parcel lying Northerly of a line 393.17 feet Northerly of, as
measured at a right angle to the South line of the North Half of the Northwest Quarter of Section
1, Township 116, Range 22:
A-2
4813-0374-2223\3 5/2/2012 928 AM
That part of the Northwest Quarter of the Northwest Quarter of Section 1, Township 116, Range
22 described as beginning at a point on the North line of said Northwest Quarter of the
Northwest Quarter distant 840 feet East from the Northwest corner of said Northwest Quarter of
the Northwest Quarter; thence South to a point on the South line of said Northwest Quarter of the
Northwest Quarter distant 840 feet East from the Southwest corner of said Northwest Quarter of
the Northwest Quarter; thence East along said South line a distance of 30.94 feet, more or less, to
the Southwest corner of the East 63 acres of the North Half of the Northwest Quarter of said
Section 1; thence North along the West line of the East 63 acres of said North Half of the
Northwest Quarter to the North line of said Northwest Quarter of the Northwest Quarter; thence
West along said North line a distance of 88.53 feet, more or less, to the point of beginning.
Parcel 5:
That part of the West 20 acres of the East 63 acres of the North Half of the Northwest Quarter,
Section 1, Township 116, Range 22, Hennepin County, State of Minnesota lying Southerly of the
Southerly right of way line of County Road No. 62, and lying Northerly of a line 393.17 feet
Northerly of, as measured at a right angle to, the South line of the North Half of the Northwest
Quarter, said Section 1, according to the U.S. Government Survey thereof.
(Parcels 1 through 4 are Torrens Property, Certificate of Title No. 1047852)
(Parcel 5 is Abstract Property)
Tract C:
Outlot A, Opus II 2nd Addition, Hennepin County, Minnesota.
(Torrens Property, Certificate of Title No. 1058489)
A-3
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4813-0374-2223\3 5/2/2012 9:28 AM
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.I.
Kristi Etter, IT Manager Contract with Microsoft for Component EA
(Office Professional Only)through State contract
Requested Action
Approval of contract for renewing "Microsoft Office Professional Only" licenses through the
current State of Minnesota Agreement 01 E61724.
Synopsis
This is a renewal for a 3-year contract, originally entered in 2004 and last renewed in May of
2010. The contract includes annual payments, price protection for the duration of the 3-year
term, and Software Assurance.
The total investment will be $77,067.00 for 275 PCs over three years. The payments will be split
over the next three years at$25,689.00 per year. By leveraging the State contract, we also gain
the following benefits:
1) Reduced administrative overhead
2) Prevention of periodic price changes
3) Increased training options
4) Upgrades as needed
5) Training vouchers for IT staff
6) Employee purchase program
7) Office Home Use Rights
8) TechNet
Background Information
Original contract was entered in 2004 for a six year term; it was renewed in 2010 for an
additional three years.
Attachment
Enterprise Agreement with Microsoft
SHI (vendor) quote for license cost
Mic►osoftY I Volume Licensing
Enterprise Enrollment State and Local
Enterprise Enrollment number Proposal ID
(Microsoft to complete)
Earliest expiring previous
Previous Enrollment number 5145541 Enrollment end date 1 04/30/13
(Reseller to complete)
1
If consolidating from multiple previous Enrollments with Software Assurance,complete the multiple previous Enrollment form and attach it to this
Enrollment. Enterprise Products can only be renewed from a Qualifying Enrollment. Additional Products can be renewed from any previous
Enrollment with Software Assurance.
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as of the effective date identified
in the signature form. Customer represents and warrants that it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified above.
This Enrollment consists of (1) this document, (2) the terms of the Enterprise Agreement identified on the
signature form, and (3) any supplemental contact information form or multiple previous enrollment form
that may be required. If Customer's Enterprise Agreement is a version 6.4 or earlier, the Desktop Terms
and Conditions are incorporated by reference.
All terms used but not defined are located at http://microsoft.com/licensing/contracts. In the event of any
conflict the terms of this agreement control.
Effective date. If Customer is renewing Software Assurance from one or more previous Qualifying
Enrollments, then the effective date will be the day after the first Enrollment expires. Otherwise the
effective date will be the date this Enrollment is accepted by Microsoft.
If renewing Software Assurance, the Reseller will need to insert the previous Enrollment number and end
date in the respective boxes above.
Term. This Enrollment will expire 36 full calendar months from the effective date. It could be terminated
earlier or renewed as provided in the Microsoft Enterprise Agreement. Microsoft will advise Customer of
the renewal options before it expires.
Product order. The Reseller will provide Customer with Customer's Product pricing and order. Prices
and billing terms for all Products ordered will be determined by agreement between Customer and the
Reseller. The Reseller will provide Microsoft with the order separately from this Enrollment.
Qualifying systems Licenses. All desktop operating system Licenses provided under this program are
upgrade Licenses. No full operating system Licenses are available under this program. If Customer
selects the Desktop Platform or the Windows Desktop Operating System Upgrade & Software Assurance,
all Qualified Desktops on which the Windows Desktop Operating System Upgrade must be licensed to
run one of the qualifying operating systems identified in the Product List at
http://microsoft.com/licensing/contracts. Note that the list of operating systems that qualify for the
Windows Desktop Operating System Upgrade varies with the circumstances of the order. That list is
more extensive at the time of the initial order than it is for some subsequent true-ups and system
refreshes during the term of this Enrollment.
For example, Windows XP Home Edition or successor Products are not qualifying operating systems.
EA2009EnrGov(AOC)(US)SLG(ENG)(Jul2010) Page 1 of 4
Document X20-01112
1. Contact information.
Each party will notify the other in writing if any of the information in the following contact information
page(s) changes. The asterisks (*) indicate required fields. By providing contact information, Customer
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other
parties that help administer this Enrollment. The personal information provided in connection with this
Enrollment will be used and protected in accordance with the privacy statement available at
http://licensing.microsoft.com.
a. Primary contact information: The Customer of this Enrollment must identify an individual
from inside its organization to serve as the primary contact. This contact is the default
administrator for this Enrollment and receives all notices unless Microsoft is provided written
notice of a change. The administrator may appoint other administrators and grant others
access to online information.
Name of entity(must be legal entity name)* City of Eden Prairie
Contact name* First Mike Last Hutter
Contact email address* MHutter@edenprairie.org
Street address* 8080 Mitchell Road
City* Eden Prairie State* MN Postal code* 55344
Country* USA
Phone* 952-949-8520 Fax
Tax ID (if applicable)
b. Notices and online administrator: This individual receives online administrator
permissions and thus may grant online access to others. This contact also receives all
notices.
® Same as primary contact
Name of entity(must be legal entity name)*
Contact name* First Last
Contact email address*
Street address*
City* State* Postal code*
Country*
Phone* Fax
❑ This contact is a third party (not the Customer). Warning: This contact receives
personally identifiable information of the Customer.
c. Language preference: Select the language for notices. English
d. Microsoft account manager: Provide the Microsoft account manager contact for this
Customer.
Microsoft account manager name:
Microsoft account manager email address:
e. If Customer requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact remains the default.
• Additional notices contact
• Software Assurance manager
• Subscription manager
• Online Services manager
• Customer Support Manager(CSM)contact
f. Is a purchase under this Enrollment being financed through MS Financing? ❑ Yes, ® No.
EA2009EnrGov(AOC)(US)SLG(ENG)(JuI2010) Page 2 of 4
Document X20-01112
g. Reseller information
Reseller company name*SHI International Corp
Street address (PO boxes will not be accepted)*290 Davidson Ave
City* Somerset State* NJ Postal code*08873
Country* USA
Contact name*
Phone*888-764-8888
Fax 888-764-8889
Contact email address* MSTeam@SHl.com
The undersigned confirms that the information is correct.
Name of Reseller* SHI International Corp
Signature*
Printed name*
Printed title* Licensing Specialist
Date*
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business
with one another, Customer must choose a replacement. If Customer intends to change the
Reseller, it must notify Microsoft and the former Reseller, in writing on a form provided at
least 90 days prior to the date on which the change is to take effect. The change will take
effect 90 days from the date of Customer's signature.
2. Defining your Enterprise.
Use this section to identify which Affiliates are included in the Enterprise. Customer's Enterprise must
consist of entire government agencies, departments or legal jurisdictions, not partial government
agencies, departments, or legal jurisdictions. (Check only one box in this section.)
® Only you (and no other affiliates) will be participating
❑ Customer and all Affiliates are included (excluding new Affiliates with which you consolidate in the
future)
❑ The following Affiliates are excluded
3. Establishing Customer price level.
The price level indicated in this section will be the price level for the initial Enrollment term for all
Enterprise Products ordered and for any Additional Products in the same pool(s). The price level for any
other Additional Products will be level "D".
Qualified Desktops: Customer represents that the total number of Qualified
Desktops in its Enterprise is, or will be increased to, this number during the initial 275
term of this Enrollment(This number must be equal to at least 250 desktops).
EA2009EnrGov(AOC)(US)SLG(ENG)(JuI2010) Page 3 of 4
Document X20-01112
Qualified Users: Customer represents that the total number of Qualified Users in
its Enterprise is, or will be increased to, this number during the initial term of this 275
Enrollment (This number must be equal to at least 250 users).
Number of I Qualified Qualified
desktops/ users Price level Price level (for pools in which Desktop User
Customer orders an Enterprise
250 to 2,399 A Product): D D
2,400 to 5,999 B
6,000 to 14,999 C Price level (for pools in which
Customer does not order an Price level "D"
15,000 and above D Enterprise Product).
4. Enterprise Product orders.
Customer must select a desktop platform or any individual Enterprise Product before it can order
Additional Products. The CAL selection must be the same across the Enterprise. The components of the
current versions of any Enterprise Product are identified in the Product List.
Enterprise Product Selection
Please choose the Enrolled Affiliate's desktop option (Select 1):
❑ Enterprise Desktop with MDOP ❑ Enterprise Desktop
❑ Professional Desktop with MDOP ❑ Professional Desktop
❑ Custom Desktop or Individual Enterprise Product Component(s):
Select at least 1 component. (For full platform, Windows Desktop, Office, and Client Access
License components must all be selected.)
❑ Windows Desktop (Includes Windows Desktop Operating System Upgrade
and Windows VDA): <Select One>
® Office: Office Professional Plus
❑ Client Access License: <Select One>
For any Client Access Licenses, please indicate whether licensing by Desktop or User:
<Select One>
Unless stated/indicated otherwise, Microsoft will invoice Customer's Reseller in 3 equal annual
installments. The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and
thereafter on the anniversary of the Enrollment. All subsequent new Additional Products and true-ups are
billed in full.
EA2009EnrGov(AOC)(US)SLG(ENG)(JuI2010) Page 4 of 4
Document X20-01112
it)
Microsoft Enterprise Agreement - Government Pricing
Quote To: City of Eden Prairie
Year 1
Enterprise Products
Qty (Part Number Description Desktop Price Extended Price
267 269-05704 Office Pro Plus-SA Only $ 91.00 $ 24,297.00
8 269-05623 Office Pro Plus- L&SA $ 174.00 $ 1,392.00
Total Cost Year 1 $ 25,689.00
Year 2
Enterprise Products
Qty Part Number Description Desktop Price Extended Price
267 269-05704 Office Pro Plus-SA Only $ 91.00 $ 24,297.00
8 269-05623 Office Pro Plus- L&SA $ 174.00 $ 1,392.00
Total Cost Year 2 $ 25,689.00
Year 3
Enterprise Products
Qty Part Number Description Desktop Price Extended Price
267 269-05704 Office Pro Plus-SA Only $ 91.00 $ 24,297.00
8 269-05623 Office Pro Plus- L&SA $ 174.00 $ 1,392.00
I Total Cost Year 3 $ 25,689.00
Total Cost Year 1 $ 25,689.00
Total Cost Year 2 $ 25,689.00
Total Cost Year 3 $ 25,689.00
Total Year EA Cost $ 77,067.00
I Date Quoted: April 9, 2013
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: LC. 12-5815 ITEM NO.: VIII.J.
Leslie Stovring Approve Standard Agreement for Contract
Public Works/Environmental Services with Volt for Conducting Watercraft
Inspections
Requested Action
Move to: Award contract for watercraft inspections at four lakes within the City to Volt Workforce
Solutions for a not to exceed cost of$36,217.
Synopsis
Riley-Purgatory-Bluff Creek Watershed District(RPBCWD)has requested that the City of Eden
Prairie establish a municipal aquatic invasive species inspection program. To aid in this effort, the
District voted to allocate $50,000 to the Cities of Eden Prairie and Chanhassen to supplement the
funds already set aside by the cities for 2013. The City of Eden Prairie would receive half of this
amount. Volt Workforce Solutions (Volt)was contacted to provide an estimate to conduct
inspections at lakes within the District as they have previous experience in providing this type of
service. The costs above the grant will be paid by the Parks Department in lieu of hiring a parking
attendant and through a grant received from the Minnesota Dept. of Natural Resources.
Background Information
On April 16, 2013,RPBCWD sent a letter acknowledging the City's efforts in continuing an aquatic
invasive species (AIS)program. The grant will be used for inspections at lakes with public
motorboat access (Riley,Mitchell, Red Rock and Round). It is their hope that implementation of the
inspection program will help in stopping the spread of invasive species such as zebra mussels. Volt
was selected to help establish a watercraft inspection program as they have experience with
Minnehaha Creek Watershed District and the Lake Minnetonka Conservation District.
The attached contract is for monitoring from Memorial Day weekend through the middle of
September. The City will also hire two interns to supplement the inspection hours and work with the
District on weed harvesting. Internship hours would be paid out of the City's water quality education
program and stormwater utility.
Attachments
• Contract from Volt Workforce Solutions
• RPBCWD Letter of Support
Standard Agreement for Contract Services
This Agreement ("Agreement") is made on the 30 day of 4.7r► 1 ,2013 , between
the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080
Mitchell Road, Eden Prairie, MN 55344, and vo(k MANI e,wt.[",-i CO r 9
CIrs 4.' a Milliieseta elav7ar� Cow (hereinafter"Contractor" hose business address is
ALt01 N.6(ct.55e.1,1 ra e- C v° a a.3 to
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
Agreement is to set forth the terms and conditions for the provision of services by Contractor for
hereinafter referred to as the "Work".
The City and Contractor agree as follows:
1. Scope of Work. The Contractor agrees to provide,perform and complete all the provisions
of the Work in accordance with attached Exhibit A. The terms of this Agreement shall take
precedence over any provisions of the Contractor's proposal and/or general conditions.
2. Effective Date and Term of Agreement. This Agreement shall become effective as of
rr . (c f ,20 13. The Work shall be completed by 5—'f L6 ,200 .
3. Obligations of Contractor. Contractor shall conform to the following obligations:
a. Contractor shall provide the materials and services as set forth in Exhibit A.
b. Contractor and its employees will park in service areas or lots and use entries and
exits as designated by City. Contractor's personnel will contact the appropriate person
(i.e. receptionist, maintenance personnel, security, etc,) immediately upon entering
the building, and will sign.in and out if required by City.
c. Care, coordination and communication by Contractor is imperative so that guests and
employees in the buildings are not disturbed or inconvenienced during the
performance of the contracted services.
d. Contractor's personnel must be neat appearing, wear a uniform and badge that clearly
identifies them as a service contractor, and abide by City's no smoking policies.
e. Contractor must honor the City's request to reassign an employee for cause. Cause
may include performance below acceptable standards or failure to present the
necessary image or attitude, in the judgment of the owner, to present a first class
operation.
f. When necessary, Contractor's personnel will be provided with keys or access cards in
order to perform their work. Any lost keys or cards that result in rekeying a space or
other cost to the City will be billed back to the Contractor.
4. City's Obligations. City will do or provide to Contractor the following:
a. Provide access to City properties as appropriate.
b. Provide restroom facilities as appropriate.
5. Comvensation for Services.. City agrees to pay the.Contractor.an hourly,not to exceed sum
of$ Y.p14.11.00 , as full and complete payment for the labor, materials and services
rendered pursuant to this Agreement and as described in Exhibit A.
a. Any changes in the scope• of the work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
6. Method of Payment.
a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices •
setting forth work performed under this Contract. Invoices submitted shall be paid in
the same manner as other claims made to the.City.
b. Claims. To receive any payment on this Contract,the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid"
c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid.
7. Project Manager. The Contractor has designated fl €r' GYx&✓1,x to
Manage the Work. They shall be assisted by other staff members as necessary to facilitate
the completion of the Work in accordance with the terms established herein. Contractor may
not remove or replace the designated manager without the approval of the City.
8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the
fullest extent permitted under applicable law, without limitation, for any injuries, loss, or
damages proximately caused by Contractor's breach of this standard of care. Contractor shall
put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Contract. Contractor shall be responsible for costs,
delays or damages arising from unreasonable delays in the performance of its duties.
9. Insurance.
a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and
pay for such insurance as will protect against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of
them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law. The policy(ies) shall name the City as an
additional insured for the services provided under this Agreement and shall provide
that the Contractor's coverage shall be primary and noncontributory in the event of a
loss.
b. Contractor shall procure and maintain the following minimum insurance coverages
and limits of liability for the Work:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive Liability $1,500,000 property damage per occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit(shall include
coverage for all owned,hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
c. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:.
i. Premises and Operations coverage with no explosions,collapse,or underground
damage exclusion(XCU).
i .
ii. Products and Completed Operations Property Damage coverage. Contractor
agrees to maintain this coverage for a minimum of two (2) years following
completion of its work.
iii. Personal injury with Employment Exclusion(if any)deleted.
iv. Broad Form CG0001 0196 Contractual Liability coverage,or its equivalent.
v. Broad Form Property Damage coverage, including completed operations, or
its equivalent.
vi. Additional Insured.Endorsement(s) on ISO form CG 2010, or its equivalent,
naming "the City of Eden Prairie." The additional insured form needs to
extend protection for"product and completed operations".
` vii.If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
viii. "Stop gap" coverage for_ work in those states where Workers'
Compensation insurance.is provided through a state fund if Employer's
liability coverage is not available.
ix. Incidental Malpractice and Host Liquor Liability insurance applicable to the j
Contractor's performance under this Contract'.
x. Severability of Insureds provision.
i
d. Contractor shall maintain in effect all insurance coverages required under this
Paragraph at Contractor's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the
requirements stated above, the following applies to the insurance policies required
under this Paragraph:
i. All polices shall be written on an "occurrence" form ("claims made" and
"modified occurrence"forms are not acceptable);
ii. All polices shall be apply on a"per project"basis;
iii. All policies, except the Worker's Compensation Policy, shall contain a waiver
of subrogation naming"the City of Eden Prairie";
iv. All policies, except the Worker's Compensation Policiy, shall name "the City
of Eden Prairie" as an additional insured;
v. All policies, except the Worker's Compensation Policy, shall insure the
defense and indemnity obligations assumed by Contractor under this Contract;
and
vi. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed or restrictive modifications added, without
thirty(30)days prior written notice to the City.
e. A copy of the Contractor's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Contractor's Work. Upon request a copy of the Contractor's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
•
satisfactory evidence that Contractor has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of
the required policies. City will not be obligated, however, to review such Certificate
of Insurance, declaration page, Rider, Endorsement or certificates or other evidence
• of insurance, or to advise Contractor of any deficiencies in such documents and
receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City's
right to enforce the terms .of Contractor's obligations hereunder. City reserves the
right to examine any policy provided for under this paragraph.
f. Effect of Contractor's Failure to Provide Insurance. If Contractor fails to provide the
specified insurance,then Contractor will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation)to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City(including sole negligence)and regardless
of the extent to which the underlying occurrence (i.e., the event giving rise to a claim
which would have been covered by the specified insurance) is attributable to the
negligent or otherwise wrongful act or omission (including breach of contract) of
Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that
this indemnity shall be construed and applied in favor of indemnification. Contractor
also agrees that if applicable law limits or precludes any aspect of this indemnity, then •
the indemnity will be considered limited only to the extent necessary to comply with •
that applicable law. The stated indemnity continues until all applicable statutes of
limitation have run. .
If a claim arises within the scope of the stated indemnity, the City may require
Contractor to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation;or
ii. Furnish a written acceptance of tender of defense and indemnity from
Contractor's insurance company.
Contractor will take the action required by the City within fifteen(15)days of receiving
notice from the City.
3 �
10. Indemnification. Contractor will indemnify City and hold it harmless from and against all
judgments, claims, damages, costs and expenses, including a reasonable amount as and for its
attorney's fees paid, incurred or for which it may be liable resulting from any breach of this
Agreement by Contractor or any negligent or intentional act or omission performed,taken or
not performed or taken by Contractor, its agents, contractors and employees, relative to this
Agreement. City will indemnify and hold Contractor harmless from and against any loss for
injuries or damages arising out of the negligent acts of the City, its agents or employees.
11. Termination.
a. This Agreement may be terminated at any time by either party for breach or non-
performance of any provision of this Agreement in accordance with the following.
The party ("notifying party") who desires to terminate this Agreement for breach or
non-performance of the other party ("notified party") shall give the notified party
notice in writing of the notifying party's desire to terminate this Agreement
describing the breach or non-performance of this Agreement entitling it to do so. The
notified party shall have five (5) days from the date of such notice to cure the breach
or non-performance. Upon failure of the notified party to do so, this Agreement shall
automatically terminate.
b. Upon the termination of this Agreement, whether by expiration of the original or any
extended term or terms hereof, or for any other reason, Contractor shall have the
right, within a reasonable time after such termination to remove from City's premises
any and all of Contractor's equipment and other property. Except for liability
resulting from acts or omissions of a party, arising, taken or omitted prior to such
termination, the rights and obligations of each party resulting from this Agreement
shall cease upon such termination. Any prior liability of a party shall survive
termination of this Agreement.
c. In the event of dissolution, termination of existence, insolvency, appointment of a
receiver, assignment for the benefit of creditors, or the commencement of any
proceeding under any bankruptcy or insolvency law, or the service of any warrant,
attachment, levy or similar process involving Contractor, City may, at its option in
addition to any other remedy to which City may be entitled, immediately terminate
this Agreement by notice to Contractor, in which event, this Agreement shall
terminate on the notice becoming effective.
7 .
12. Notice. Required notices to the Contractor shall be in writing, and shall be either hand-
delivered to the Contractor, its employees or agents, or mailed to the Contractor by certified
mail at the following address:
fahte . Comes ►� _ (
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Notices to the City shall be in writing and shall be either hand-delivered or mailed to the City
by certified mail at the following address:
Leslie A. Stovring,Environmental Coordinator
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Notices shall be deemed effective on the date of receipt. Any party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
13.Independent Contractor. Contractor is an independent contractor engaged by City to
perform the services described herein and as such (i) shall employ such persons as it shall
deem necessary and appropriate for the performance of its obligations pursuant to this •
Agreement,who shall be employees, and under the direction, of Contractor and in no respect
employees of City, and (ii) shall have no authority to employ persons, or make purchases of
equipment on behalf of City,or otherwise bind or obligate City. No statement herein shall be
construed so as to find the Contractor an employee of the City.
14.Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
15.Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Contractor under this Agreement which the City requests to be
kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. The books, records, documents and accounting procedures and
practices of the Contractor or other parties relevant to this Agreement are subject to
examination by the City and either the Legislative Auditor or the State Auditor for a period
of six (6) years after the effective date of this Agreement. The Contractor shall at all times
abide by Minn. Stat. 13.01 et seq., the Minnesota Government Data Practices Act, to the
extent the Act is applicable to data and documents in the possession of the Contractor.
•
16.Non-Discrimination. During the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,creed,
religion,national origin, sex,marital status, status with regard to public assistance, disability,
sexual orientation or age. The Contractor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination
clause and stating that all qualified applicants will receive consideration for employment.
The Contractor shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in ail subcontracts for program work. The Contractor further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities
Act of 1990.
17.Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Agreement. The violation of this provision renders the agreement void. Any federal
regulations and applicable state statutes shall not be violated.
18. Employees. Contractor agrees not to hire any employee or former employee of City and
City agrees not to hire any employee or former employee of Contractor prior to termination
of this Agreement and for one (1)year thereafter,without prior written consent of the former
employer in each case.
19.Rights and Remedies. The duties and obligations imposed by this Agreement and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations,rights and remedies otherwise imposed or available by law.
20.Damages. In the event of a breach of this Agreement by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
21.Enforcement. The Contractor shall reimburse the City for ail costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Agreement or thereafter of any of the rights
or remedies of the City under this Agreement.
22. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall be
in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No arbitration or legal or equitable
i
1
action may be instituted for a period of 90 days from the filing of the request for mediation
unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in the city of one of the
Voting Members unless another location is mutually agreed upon by the parties. The parties
shall memorialize any agreement resulting from the mediation in a mediated settlement
agreement, which agreement shall be enforceable as a settlement in any court having
jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the Iaws of the State of Minnesota.
24. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
25. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under the Agreement, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
26.Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly i
signed by the parties,unless otherwise provided herein.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE -
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CONTRACTOR \/0 QhaO Gw•evti- - Cp r"P
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EXHIBIT A
SCOPE OF WORK PROVISIONS
1. Rates.The City will pay Contractor the following rates for the following position:
Job Classification Hourly Rate
Watercraft Inspector $15.75-t
tContractor shall be entitled to bill City for any overtime hours worked by multiplying the
appropriate rate by 1.5. Any overtime hours anticipated will require the City's approval.
2 Planning Meetings. In accordance with the Department of Natural Resources (DNR), City
and Contractor will conduct regular meetings, every other week, to perform a performance status
update and schedule meetings for the following two (2) weeks.
Riley District Office
Purgatory 8080 Mitchell Road
Bluff Creek Eden Prairie, MN 55344
Tel: (952)294-5976
Watershed District www.rileywd.org
Tuesday, April 16, 2013
Dear Mrs Stovring,
I am writing you to let you know that the District allocated $14,000 for curlyleaf
pondweed harvesting in Mitchell Lake and $14,000 for curlyleaf pondweed harvesting in
Red Rock Lake with the understanding that the City of Eden Prairie would coordinate the
effort. In addition, the District has allocated $25,000 to the City of Eden Prairie for
Aquatic Invasive Species prevention. All three of these projects will require upon
completion a final report. The District is looking forward to continuing our partnership
with the City of Eden Prairie to protect, restore and manage the water resources in the
Riley-Purgatory-Bluff Creek Watershed District.
Sincerely,
Claire Bleser
Claire Bleser
District Administrator
Riley Purgatory Bluff Creek Watershed District
8080 Mitchell Rd
Eden Prairie, MN 55344
Tel: (952)294-5976
http://www.rilpywd.org/
Board of Managers
Mary Bisek Michael Casanova Jill Crafton Perry Forster Kenneth Wencl
Minnetonka Eden Prairie Bloomington Eden Prairie Chanhassen
C. 100%post-consumer fiber—no new trees,and processed chlorine-free with 100%renewable energy
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO: IX.A.
Office of City Manager Resolution Approving Issuance by the City of
Sue Kotchevar, Finance Deephaven, Minnesota, of its Charter School
Manager Lease Revenue Bonds, Series 2013A and Series
2013B (Eagle Ridge Academy Project)
Requested Action
Move to:
• Close the public hearing; and
• Adopt resolution approving the issuance by the City of Deephaven, Minnesota of its Charter
School Lease Revenue Bonds, Series 2013A and Series 2013B (Eagle Ridge Academy
Project)
Synopsis
The City of Deephaven plans to issue bonds for the purpose of financing the approximately
$9,500,000 of project costs on behalf of Eagle Ridge Academy Affiliated Building Company.
The project will consist of the acquisition, improvement,betterment or extension of
approximately 77,848 square foot charter school facility located at 7255 Flying Cloud Drive,
Eden Prairie.
Background
Because the project is located in Eden Prairie, federal regulations require the City hold a public
hearing to give parties an opportunity to express their views. The City of Eden Prairie did not
issue the bonds because of planned debt issuance for the year which would affect the City's
ability to maintain bank qualified bonds and a lower interest rate.
Attachment
Resolution
Certificate of ERA and ERAABC
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2013-
_
RESOLUTION APPROVING THE ISSUANCE BY THE CITY OF DEEPHAVEN,
MINNESOTA OF ITS CHARTER SCHOOL LEASE REVENUE BONDS,
SERIES 2013A AND SERIES 2013B (EAGLE RIDGE ACADEMY PROJECT)
BE IT RESOLVED by the City C ouncil (the "Council") of th e City of Eden Prairie,
Minnesota(the "City"), as follows:
Section 1. Recital. This Council has received notice that the City of Deephaven,
Minnesota(the "Issuer") intends to issue revenue bonds for the purpose of financing the cost of a
proposed project located within the City(the "Project") on behalf of Eagle Ridge Academy
Affiliated Building Company, a Minnesota nonprofit corporation(the "Corporation"), consisting
of the acquisition and renovation of a school facility, to be owned by the Corporation and leased
to and operated by Eagle Ridge Academy, a public charter school sponsored by Friends of
Education (the "Academy").
Section 2. Findings. At a public hearing, duly noticed and held on the date
hereof, in accordance with the Act and Section 147(f) of the Internal Revenue Code of 1986, on
the proposal to approve the financing of the Project, all parties who appeared at the hearing were
given an opportunity to express their views with respect to the proposal to finance the Project
and interested persons were given the opportunity to submit written comments to the City Clerk
before the time of the hearing. Based on the public hearing, such written comments (if any) and
such other facts and circumstances, as this Council deems relevant, this Council hereby finds,
determines and declares as follows:
(a) The Issuer intends to issue revenue bonds on behalf of the Corporation for
a public education facility. Based on the representations of the
Corporation and the Academy, the Project will consist of the acquisition,
construction, reconstruction, improvement,betterment or extension of an
approximately 77,548 square foot charter school facility.
(b) The maximum aggregate face amount of the obligations to be issued with
respect to the Project is $9,500,000.
(c) The Project will be owned by the Corporation and will be leased to and
operated by the Academy.
(d) The Project will be located at 7255 Flying Cloud Drive in the City.
Section 3. Approval. The City hereby approves the issuance of bonds by the City
of Deephaven, Minnesota to finance the Project.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2013.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
2
CERTIFICATE OF EAGLE RIDGE ACADEMY AND EAGLE RIDGE ACADEMY
AFFILIATED BUILDING COMPANY
The undersigned hereby certify that we are the duly appointed, qualified and acting
Executive Director of Eagle Ridge Academy (the "Academy"), a Minnesota nonprofit
corporation and public charter school, and President, of Eagle Ridge Academy Affiliated
Building Company (the "Corporation"), a Minnesota nonprofit corporation. The Academy and
the Corporation have requested that the City of Deephaven, Minnesota (the "Issuer") issue its
approximately $8,950,000 Charter School Lease Revenue Bonds (Eagle Ridge Academy
Project), Series 2013A, and $225,000 Taxable Charter School Lease Revenue Bonds (Eagle
Ridge Academy Project), Series 2013B (collectively, the `Bonds"), in order to (i) finance the
acquisition, construction, reconstruction, improvement, betterment, or extension of an
approximately 77,548 square foot school facility located at 7255 Flying Cloud Drive in
Eden Prairie, Minnesota (the "Project") to be owned by the Corporation and leased to the
Academy; (ii) fund a Reserve Fund for the Bonds; (iii) pay capitalized interest on the Bonds;
and (iv) pay the costs of issuing the Bonds.
Pursuant to Section 147(f) of the Internal Revenue Code of 1986, the City of Eden
Prairie, Minnesota (the "City") is required to approve the issuance of the Bonds by the Issuer to
finance the Project. In connection with such approval by the City, we hereby certify as follows:
1. We have been given the opportunity to review the Resolution to be adopted
by the City at its City Council meeting to be held on May 21, 2013, attached
hereto as Exhibit A, and certify that all the findings and facts contained
therein are true and correct.
2. The Project will consist of the acquisition, construction, reconstruction,
improvement, betterment or extension of an approximately 77,548 square foot
charter school facility.
3. The maximum aggregate face amount of the obligations to be issued with
respect to the Project is $9,500,000.
4. The Project will be owned by the Corporation and will be leased to and
operated by the Academy.
5. The Project will be located at 7255 Flying Cloud Drive in the City.
Dated: May 14, 2013.
EAGLE RIDGE ACADEMY
By: !
Its: xecutive Director
EAGLE RIDGE ACADEMY AFFILIATED
BUILDING,,C,OMPANY
By:
Gfts: re
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X.
Sue Kotchevar, Office of the Payment of Claims
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 225756 —225982
Wire Transfers 1003579 - 1003704
Wire Transfers 4732 4743
March Purchasing Card Report
City of Eden Prairie
Council Check Summary
5/21/2013
Division Amount Division Amount
General 87,054 803 Escrow Fund 5,619
100 City Manager 675 806 SAC Agency Fund 70,615
101 Legislative 12,530 807 Benefits Fund 370,106
110 City Clerk 21 809 Investment Fund 1,238
111 Customer Service 1,622 810 Workers Comp Insurance 15,099
112 Human Resources 92 811 Property Insurance 2,647
113 Communications 39 812 Fleet Internal Service 171,204
114 Benefits&Training 24,200 813 IT Internal Service 92,088
130 Assessing 7,807 814 Facilities Capital ISF 210,509
131 Finance 25 815 Facilites Operating ISF 25,820
132 Housing and Community Services 17,250 816 Facilites City Center ISF 57,992
133 Planning 466 817 Facilites Comm.Center ISF 32,573
137 Economic Development 10 Total Internal Service Funds 1,055,510
138 Community Development Admin. 60
151 Park Maintenance 24,232 Report Totals 1,985,728
152 Parks Capital Outlay 4,677
154 Community Center 5,045
156 Youth Programs 2,223
157 Special Events 580
158 Senior Center 624
159 Recreation Administration 41
162 Arts 1,873
163 Outdoor Center 848
164 Park Rental Facilities 84
167 CC-Youth Programs 823
168 Arts Center 176
180 Police 22,160
184 Fire 35,043
200 Engineering 158
201 Street Maintenance 6,575
Total General Funds 257,016
301 CDBG 1,347
303 Cemetary Operation 350
308 E-911 2,163
317 Eden Prairie Players 71
Total Special Revenue Funds 3,931
522 Improvement Projects 2006 6,575
Total Capital Project Funds 6,575
601 Prairie Village Liquor 106,003
602 Den Road Liquor 192,577
603 Prairie View Liquor 118,779
605 Den Road Building 883
701 Water Fund 109,666
702 Sewer Fund 37,726
703 Storm Drainage Fund 97,064
Total Enterprise Funds 662,697
City of Eden Prairie
Council Check Register
5/21/2013
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
4737 208,997 CERIDIAN State Taxes Withheld Health and Benefits Taxes Withheld
225873 169,195 COMMERCIAL REFRIGERATION SYSTE Other Contracted Services Facilities Capital Ice Rinks 1 &2
4740 135,110 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
4741 100,823 MINNESOTA DEPT OF REVENUE Cash Over/Short General Fund Sales&Use Tax
225867 87,445 CARL BOLANDER&SONS Improvement Contracts Storm Drainage
225902 72,459 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store
225915 69,909 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund
1003675 69,149 LOGIS Network Support IT Operating
225946 52,750 SIEMENS INDUSTRY INC Equipment Repair&Maint Water Treatment Plant
225923 52,040 NELSON AUTO CENTER,INC Autos Fleet Operating
225972 44,010 WIRTZ BEVERAGE MINNESOTA Liquor Prairie Village Liquor Store
225939 37,458 RANGER Autos Police
225948 34,035 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie Village Liquor Store
1003674 25,986 LEGACY SERVICES CORP Insurance Claims Sewer Utility-General
225822 25,001 SHORT ELLIOTT HENDRICKSON INC Design&Engineering Sewer System Maintenance
1003703 24,850 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating
225788 22,222 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store
225804 22,204 MINNESOTA UI FUND Unemployment Compensation Organizational Services
1003654 21,251 DIVERSE BUILDING MAINTENANCE Janitor Service Park Shelters
4739 21,179 1NG Deferred Compensation General Fund
225861 21,142 BECKER ARENA PRODUCTS INC Other Contracted Services Facilities Capital
1003593 20,822 EMERGENCY APPARATUS MAINTENANC Equipment Repair&Maint Fire
225774 19,427 FLEET MAINTENANCE INC Equipment Parts Fleet Operating
1003620 19,404 SRF CONSULTING GROUP INC Improvement Contracts Shady Oak Road/CR 61 NORTH
225759 18,026 ABM JANITORIALSERVICES-NORTH C Janitor Service City Hall-CAM
225932 16,039 PHILLIPS WINE AND SPIRITS INC Wine Domestic Prairie View Liquor Store
225823 15,848 SOUTH METRO PUBLIC SAFETY TRAI Other Contracted Services Public Safety Training Facilit
4738 15,501 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
225908 15,099 LEAGUE OF MINNESOTA CITIES Workers Comp Insurance Workers Comp Insurance
1003600 14,526 HANSEN THORP PELLINEN OLSON Design&Engineering Improvement Projects 2006
1003694 13,837 THORPE DISTRIBUTING Beer Prairie View Liquor Store
1003687 13,389 RENDERS INC Chemicals Park Maintenance
225842 12,776 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
225876 12,500 DECISION RESOURCES LTD Other Contracted Services City Council
4732 12,215 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits
225854 11,805 ARENA SOLUTIONS INC Other Contracted Services Facilities Capital
225841 11,515 WIRTZ BEVERAGE MINNESOTA Liquor Prairie View Liquor Store
225973 9,953 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
225937 9,729 PROGRESSIVE CONSULTING ENGINEE Design&Engineering Water Capital
225925 9,693 NORTHERN AIR CORPORATION Contract Svcs-HVAC Fitness/Conference-Cmty Ctr
225907 9,532 LAVAN FLOOR COVERING Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr
1003622 9,516 THORPE DISTRIBUTING Misc Non-Taxable Prairie Village Liquor Store
225979 9,167 LIFE INSURANCE COMPANY OF NORT Life Insurance EE/ER Health and Benefits
225825 9,107 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie Village Liquor Store
225891 9,099 HEINEMAN PAINTING INC Building Repair&Maint. Water Treatment Plant
225900 8,420 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store
1003608 8,188 LOGIS LOGIS IT Operating
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
225786 8,096 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store
1003683 7,710 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Park Shelters
1003690 7,500 SENIOR COMMUNITY SERVICES Other Contracted Services Housing and Community Service
225888 7,337 GRAYMONT Treatment Chemicals Water Treatment Plant
1003673 6,454 LAWN RANGER,INC,THE Contract Svcs-Snow Removal Fire Station#1
225812 6,405 PHILLIPS WINE AND SPIRITS INC Transportation Prairie Village Liquor Store
1003616 6,400 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Police City Center
225824 6,250 SOUTHDALE YMCA YOUTH DEVELOPME Other Contracted Services Housing and Community Service
1003702 6,107 WINE COMPANY,THE Wine Domestic Den Road Liquor Store
1003698 5,861 VINOCOPIA Transportation Prairie Village Liquor Store
1003678 5,768 MENARDS Small Tools Facilities Staff
225914 5,738 MATSON,TOM Small Tools Fleet Operating
1003590 5,662 DAY DISTRIBUTING Beer Prairie Village Liquor Store
225930 5,366 PAUSTIS&SONS COMPANY Transportation Prairie Village Liquor Store
1003652 5,316 DAY DISTRIBUTING Beer Den Road Liquor Store
225763 5,017 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
1003646 4,897 CERIDIAN Ceridian IT Operating
225977 4,848 COSTCO Operating Supplies Tennis
225855 4,700 BADGER STATE INSPECTION LLC Deposits Escrow
225772 4,683 EARL F ANDERSEN INC Signs Traffic Signs
225849 4,579 ADVANCED PUBLIC SAFETY INC Software Maintenance IT Operating
225816 4,136 RECON ROBOTICS Capital Under$25,000 Police
225942 4,090 RETROFIT RECYCLING INC Supplies-Electrical City Hall-CAM
1003580 4,031 A TO Z RENTAL CENTER Repair&Maint.Supplies Fire
1003586 3,920 CERIDIAN Ceridian IT Operating
1003624 3,800 VAN PAPER COMPANY Cleaning Supplies City Hall-CAM
225777 3,697 GRAYMONT Treatment Chemicals Water Treatment Plant
1003601 3,542 HAWKINS INC Treatment Chemicals Water Treatment Plant
225896 3,500 IND SCHOOL DISTRICT 272 Other Contracted Services Housing and Community Service
225935 3,488 PIONEER MANUFACTURING COMPANY Operating Supplies Park Maintenance
225971 3,482 WINE MERCHANTS INC Transportation Prairie Village Liquor Store
225845 3,443 RICHFIELD,CITY OF Autos Police
1003632 3,421 A TO Z RENTAL CENTER Repair&Maint.Supplies Fire
225893 3,341 HENNEPIN COUNTY ACCOUNTS RECEI Board of Prisoner Police
225783 3,325 HOHENSTEINS INC Beer Prairie View Liquor Store
1003645 3,088 CENTURYLINK Telephone IT Telephone
225843 3,024 YALE MECHANICAL INC Building Repair&Maint. Water Treatment Plant
225827 2,998 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Treatment Plant
225787 2,916 JOHN DEERE LANDSCAPES/LESCO Repair&Maint.Supplies Round Lake
1003634 2,717 A-SCAPE INC Contract Svcs-Snow Removal Fire Station#5
1003697 2,678 VAN PAPER COMPANY Cleaning Supplies Park Shelters
225840 2,667 WINE MERCHANTS INC Transportation Prairie Village Liquor Store
225966 2,647 VIGIL,KELLY Insurance Property Insurance
225879 2,604 DPC INDUSTRIES INC Treatment Chemicals Water Treatment Plant
225844 2,495 RICHFIELD,CITY OF Autos Police
1003644 2,488 CENTERPOINT ENERGY Gas Forest Hills Park
225901 2,408 JOHN DEERE LANDSCAPES/LESCO Operating Supplies Park Maintenance
225952 2,294 SURLY BREWING CO Beer Prairie Village Liquor Store
225779 2,275 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police
225829 2,257 STAPLES ADVANTAGE Supplies-General Bldg Police City Center
225980 2,140 RICHFIELD,CITY OF Autos Public Works
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
1003637 2,134 BELLBOY CORPORATION Transportation Prairie Village Liquor Store
1003587 2,040 CLAREY'S SAFETY EQUIPMENT Safety Supplies Utility Operations-General
4735 1,997 GENESIS EMPLOYEE BENEFITS,INC Other Deductions Health and Benefits
1003631 1,970 XCEL ENERGY Electric Forest Hills Park
225858 1,945 BCA/CRIMINAL JUSTICE TRAINING Tuition Reimbursement/School Police
4733 1,938 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits
1003611 1,925 METRO SALES INCORPORATED* Inside Equipment Repair&Main IT Operating
225784 1,853 INTERNATIONAL UNION OF OPERATI Union Dues Withheld General Fund
225796 1,767 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating
225964 1,657 VALLEYFAIR AMUSEMENT PARK Miscellaneous Police
225936 1,639 PRAIRIE EQUIPMENT COMPANY Small Tools Sewer System Maintenance
1003660 1,586 GENUINE PARTS COMPANY Small Tools Fleet Operating
225801 1,584 MHSRC/RANGE Tuition Reimbursement/School Police
225875 1,532 CRYSTEEL TRUCK EQUIPMENT Equipment Parts Fleet Operating
1003629 1,531 WHEELER HARDWARE COMPANY Contract Svcs-Garden Rm/Caf. City Hall-CAM
1003606 1,527 JEFFERSON FIRE&SAFETY INC Protective Clothing Fire
225856 1,436 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage
1003680 1,417 MN SUPPLY Equipment Repair&Maint Fleet Operating
225859 1,380 BEACON ATHLETICS Operating Supplies Park Maintenance
1003692 1,355 STONEBROOKE Equipment Parts Fleet Operating
225958 1,350 TOTAL REGISTER Other Contracted Services Prairie Village Liquor Store
225954 1,343 TITAN ENERGY SYSTEMS Contract Svcs-HVAC Fire Station#4
1003609 1,335 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating
225863 1,320 BETHEL UNIVERSITY Tuition Reimbursement/School Fire
225768 1,315 COMMUNITY ACTION PARTNERSHIP Refunds CDBG-Public Service
1003696 1,303 USA MOBILITY WIRELESS INC Pager&Cell Phone IT Operating
4743 1,285 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating
225906 1,280 LANO EQUIPMENT INC Equipment Repair&Maint Fleet Operating
1003598 1,270 GOOD,JAMIE Tuition Reimbursement/School Organizational Services
225961 1,238 US BANK Interest Investment Fund
1003627 1,215 WALL TRENDS INC Contract Svcs-General Bldg City Hall-CAM
225883 1,175 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
1003647 1,110 CLAREY'S SAFETY EQUIPMENT EMS Supplies Fire
1003663 1,095 GRAINGER Supplies-General Bldg Fitness/Conference-Cmty Ctr
4736 1,054 CERIDIAN Garnishment Withheld General Fund
1003585 1,047 CARDIAC SCIENCE CORPORATION EMS Supplies Fire
1003643 1,029 CDW GOVERNMENT INC. Operating Supplies Police
1003700 1,028 WATSON CO INC,THE Merchandise for Resale Concessions
225969 970 WHEELER LUMBER LLC Operating Supplies Traffic Signs
225766 959 CENTURYLINK Telephone IT Telephone
225982 951 PETTY CASH Cash Over/Short General Fund
1003664 933 GRANICUS INC Software Maintenance IT Operating
1003614 918 PARLEY LAKE WINERY Wine Domestic Prairie View Liquor Store
225764 859 BERNICK'S WINE Beer Prairie View Liquor Store
225895 832 HOHENSTEINS INC Beer Den Road Liquor Store
225918 828 MINNESOTA PIPE AND EQUIPMENT* Small Tools Water System Maintenance
1003671 823 KIDS TEAM TENNIS LLC Instructor Service CC-Tennis
1003594 816 FASTENAL COMPANY Operating Supplies Flying Cloud Fields
225811 807 PAUSTIS&SONS COMPANY Transportation Prairie Village Liquor Store
225848 800 3RD LAIR Instructor Service Camps
225960 758 UNIVERSAL ATHLETIC SERVICES IN Operating Supplies Flying Cloud Fields
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
225890 755 HD SUPPLY WATERWORKS LTD Equipment Parts Water System Maintenance
1003688 698 ROTO-ROOTER Contract Svcs-Plumbing Public Works/Parks
225975 697 YOUNGSTEDTS COLLISION CENTER Equipment Repair&Maint Fleet Operating
225798 692 MARK'S CONCESSION REPAIR LLC Equipment Repair&Maint Concessions
225802 688 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie View Liquor Store
1003669 685 JOHN HENRY FOSTER MINNESOTA IN Maintenance Contracts Water Treatment Plant
225832 664 SURLY BREWING CO Beer Den Road Liquor Store
225785 652 J&R COMPLETE AUTO&RADIATOR Equipment Repair&Maint Fleet Operating
1003615 652 PETERSON BROS ROOFING AND CONS Contract Svcs-Roof Prairie Village Liquor Store
225838 650 WILKUS ARCHITECTS INC Contract Svcs-Gen.Bldg City Center Operations
225933 618 PHYSIO CONTROL INC EMS Supplies Fire
225865 600 BROWN,CHASTITY A Other Contracted Services Arts in the Park
225922 599 MONROE,MICHAEL Other Contracted Services Arts in the Park
1003617 595 PROSOURCE SUPPLY Cleaning Supplies Fitness/Conference-Cmty Ctr
1003667 576 INDUSTRIAL FLOOR MAINTENANCE I Equipment Parts Fleet Operating
225976 576 CARLON,MICHAEL E Deposits Escrow
1003662 540 GOVDELIVERY Software Maintenance IT Operating
1003699 538 VTI Contract Svcs-Security Prairie View Liquor Store
225765 536 BRIN NORTHWESTERN GLASS COMPAN Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr
225894 534 HENNEPIN COUNTY I/T DEPT Software Maintenance IT Operating
1003653 525 DE LAGE LANDEN FINANCIAL SERVI Other Rentals IT Operating
1003625 521 VINOCOPIA Transportation Den Road Liquor Store
225898 519 INFRATECH Repair&Maint.Supplies Utility Operations-General
1003635 512 ASPEN WASTE SYSTEMS INC. Waste Disposal Public Works/Parks
1003672 503 KUSTOM SIGNALS INC Equipment Repair&Maint Police
225909 500 LHB INC Miscellaneous Administration
225773 493 EDEN PRAIRIE WINLECTRIC Building Repair&Maint. Park Maintenance
1003599 493 GRAINGER Equipment Repair&Maint Water Treatment Plant
1003704 489 ZIEGLER INC Equipment Parts Fleet Operating
1003677 487 MAVO SYSTEMS Building Repair&Maint. Water Treatment Plant
225897 481 INDUSTRIAL PAINTING SPECIALIST Equipment Repair&Maint Water Treatment Plant
225839 480 WILLISTON FITNESS CENTER Special Event Fees Community Center Admin
1003659 476 G&K SERVICES Clothing&Uniforms Fleet Operating
225968 468 WATER CONSERVATION SERVICES IN OCS-Utility Locates Water System Maintenance
225805 465 MINNESOTA WANNER COMPANY Equipment Repair&Maint Park Maintenance
1003681 453 PARK SUPPLY OF AMERICA INC Supplies-Plumbing Police City Center
1003613 448 NEW FRANCE WINE COMPANY Transportation Prairie Village Liquor Store
225775 440 GE CAPITAL Other Rentals IT Operating
225815 434 PROP United Way Withheld General Fund
225951 425 SUBURBAN WILDLIFE CONTROL INC Grounds Maintenance Utility Operations-General
1003701 425 WHEELER HARDWARE COMPANY Contract Svcs-General Bldg Garden Room Repairs
225780 406 HENNEPIN COUNTY TREASURER Operating Supplies-Escrow Planning
225941 400 REMARKABLE REPTILES,THE Other Contracted Services Outdoor Center
225974 400 WRIGHT,JOHN Other Contracted Services Arts in the Park
225949 397 STAPLES ADVANTAGE Office Supplies Customer Service
225885 392 FORKLIFTS OF MINNESOTA INC Maintenance Contracts Utility Operations-General
225953 390 TESSMAN SEED CO Chemicals Park Maintenance
225862 386 BERRY COFFEE COMPANY Merchandise for Resale Concessions
225834 385 US BANK Other Contracted Services Health and Benefits
1003639 382 BOUNDLESS NETWORK Clothing&Uniforms Facilities Staff
1003588 377 CUSTOM HOSE TECH Equipment Repair&Maint Fleet Operating
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
225836 362 VERIZON WIRELESS Pager&Cell Phone Park Maintenance
225877 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
225847 342 PETTY CASH-POLICE DEPT
225962 339 US HEALTH WORKS MEDICAL GRP MN Health&Fitness Fire
1003584 332 BOUNDLESS NETWORK Operating Supplies Community Center Admin
1003619 332 SPS COMPANIES Equipment Repair&Maint Water Treatment Plant
225853 321 AQUA LOGIC INC Supplies-Pool Pool Maintenance
225944 320 ROOT 0 MATIC Contract Svcs-Plumbing Public Works/Parks
225870 301 CENTURYLINK Telephone IT Telephone
225795 300 LIGHTNING PRINTING INC Operating Supplies Fitness Center
225869 300 CENTER FOR SOMALIA HISTORY STU Tuition Reimbursement/School Police
225874 300 CREATURE ENCOUNTERS INC Other Contracted Services Outdoor Center
1003638 293 BOUND TREE MEDICAL LLC EMS Supplies Fire
225778 289 HD SUPPLY WATERWORKS LTD Small Tools Water System Maintenance
1003582 285 BELLBOY CORPORATION Transportation Prairie Village Liquor Store
225846 285 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
225776 284 GERTENS Chemicals Park Maintenance
225919 282 MINNESOTA VALLEY ELECTRIC COOP Electric Traffic Signals
225762 273 ANDERBERG INNOVATIVE PRINT SOL Printing Police
225916 270 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie Village Liquor Store
225813 267 POWERPLAN OIB Equipment Parts Fleet Operating
1003592 267 EDEN PRAIRIE FIREFIGHTER'S REL Union Dues Withheld General Fund
225884 256 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police
225981 255 US POSTMASTER Postage Senior Center Admin
225851 252 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store
225782 250 HITESMAN&ASSOCIATES,P.A. Other Contracted Services Organizational Services
225828 248 ST PAUL,CITY OF Patching Asphalt Street Maintenance
1003628 239 WATSON CO INC,THE Merchandise for Resale Concessions
225835 239 US HEALTH WORKS MEDICAL GRP MN Health&Fitness Fire
1003658 236 FASTSIGNS Advertising Special Events Admin
1003595 232 FASTSIGNS Operating Supplies Ice Show
1003633 230 ANDREWS,JOHN Travel Expense Police
1003641 230 BROWN,KEVIN Travel Expense Police
1003642 230 CARLSTON,BRANDON Travel Expense Police
1003651 230 DAVIS,BOB Travel Expense Police
1003656 230 EICHMAN,NATHAN Travel Expense Police
1003666 230 HENKE,RONNIE Travel Expense Police
1003691 230 SINON,CORY Travel Expense Police
225769 224 COMMUNITY HEALTH CHARITIES United Way Withheld General Fund
225781 223 HIGHWAY TECHNOLOGIES Repair&Maint.Supplies Sewer System Maintenance
1003626 217 W P&R S MARS CO Equipment Parts Fleet Operating
225806 214 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating
225943 211 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating
225761 207 AMERIPRIDE LINEN&APPAREL SER Operating Supplies Fire
225797 203 MARCO INC Other Hardware IT Operating
225911 203 MARCO INC Other Contracted Services IT Operating
225833 202 UNITED WAY United Way Withheld General Fund
225831 200 STORK,ALEX Design&Engineering Water Treatment Plant
225889 200 HARLEY CONSULTING&COACHING Equipment Repair&Maint Fleet Operating
1003591 198 DE LAGE LANDEN FINANCIAL SERVI Equipment Repair&Maint IT Operating
225940 191 RAY N WELTER HEATING Mechanical Permits General Fund
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
1003661 191 GINA MARIAS INC Operating Supplies Reserves
225959 190 TRAINING&CONSULTING TEAM Tuition Reimbursement/School Police
225800 186 METRO CLEANING Contract Svcs-Garden Romm Garden Room Repairs
225807 185 MN JUVENILE OFFICERS ASSOCIATI Tuition Reimbursement/School Police
1003650 180 D&D INSTRUMENTS Equipment Repair&Maint Fleet Operating
225791 178 KEEPERS Clothing&Uniforms Animal Control
1003649 174 CONNEY SAFETY PRODUCTS Office Supplies Customer Service
1003657 164 FASTENAL COMPANY Equipment Repair&Maint Park Maintenance
225757 162 AARP DRIVERS SAFETY Other Contracted Services Senior Center Programs
1003665 161 HD SUPPLY FACILITIES MAINTENAN Operating Supplies Facilities Staff
225799 157 MATSON,TOM Small Tools Fleet Operating
4742 154 OPTUM HEALTH Other Contracted Services Health and Benefits
225826 150 SPRING LAKE PARK FIRE DEPT INC Tuition Reimbursement/School Fire
225756 144 440400-NCPERS MINNESOTA PERA Health and Benefits
225803 144 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating
1003623 142 TOLL GAS AND WELDING SUPPLY Repair&Maint.Supplies Water Treatment Plant
225910 131 LIGHTNING PRINTING INC Printing Arts in the Park
1003693 130 STREICHERS Clothing&Uniforms Police
225758 129 ABLE HOSE&RUBBER INC Equipment Repair&Maint Water Treatment Plant
1003597 128 FERRELLGAS Equipment Parts Fleet Operating
225794 126 LEAGUE OF MINNESOTA CITIES Office Supplies Customer Service
1003648 126 CONCRETE CUTTING&CORING INC Operating Supplies Street Maintenance
225934 126 PINNACLE DISTRIBUTING Misc Taxable Den Road Liquor Store
1003610 121 MCWATERS,LORENE Mileage&Parking Administration
225808 118 NEW BRIGHTON FORD Equipment Parts Fleet Operating
225955 118 TLO LLC Other Contracted Services Police
225819 117 RICK,ELIZABETH DEE Operating Supplies Outdoor Center
225760 114 AMERICAN BOTTLING COMPANY,THE Misc Non-Taxable Den Road Liquor Store
225950 113 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
225917 113 MINN OFFICE OF ENTERPRISE TECH Other Contracted Services Police
1003579 112 CAMPBELL,CHRISTINA Operating Supplies Arts Center
1003607 107 JOHNSTON,ROB Mileage&Parking Police
1003605 107 JASON'S DELI Operating Supplies Police
225830 105 STATE OF MINNESOTA Licenses&Taxes Fleet Operating
225857 104 BAUER BUILT TIRE AND BATTERY Equipment Parts Fleet Operating
225878 102 DIRECTV Cable TV Community Center Admin
225963 100 USPCA REGION 18 Tuition Reimbursement/School Police
225912 97 MARNANTELI'S PIZZA Operating Supplies Police
225770 95 CPAC Tuition Reimbursement/School Police
1003640 95 BOYER TRUCKS Equipment Parts Fleet Operating
225837 93 WAYTEK INC Operating Supplies Park Maintenance
1003596 92 FEDEX Postage Human Resources
225887 91 GRAND PERE WINES INC Transportation Prairie Village Liquor Store
225866 91 BRYAN ROCK PRODUCTS INC Gravel Water System Maintenance
225965 89 VERIZON WIRELESS Telephone E-911 Program
1003668 88 JASON'S DELI Operating Supplies Police
1003676 88 MAHMUTOVIC,DZEVAD Licenses&Taxes Facilities Staff
4734 87 VANCO SERVICES Miscellaneous Community Center Admin
1003685 87 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
1003636 86 BATTERIES PLUS Operating Supplies Facilities Staff
1003682 86 PBBS EQUIPMENT CORP Supplies-Electrical City Hall-CAM
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
1003618 85 SHRED-IT USA MINNEAPOLIS Waste Disposal City Center Operations
225957 84 TOTAL DISPLAYS Equipment Repair&Maint Police
1003630 82 WSB&ASSOCIATES INC Improvements to Land Capital Impr/Maint Fixed
1003583 79 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General
225821 74 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie View Liquor Store
1003686 72 QUICKSILVER EXPRESS COURIER Other Contracted Services Communications
225790 71 KAUNE,JENNIFER Operating Supplies Eden Prairie Players
225789 68 JOHNSTONE SUPPLY Supplies-Plumbing City Center Operations
1003679 67 MITCHELL,SANDY Travel Expense Police
225793 65 LAKE COUNTRY DOOR LLC Equipment Repair&Maint Fleet Operating
1003589 64 DANHAUSER,LINDSEY Operating Supplies Arts Center
225931 64 PETSMART Canine Supplies Police
1003670 61 KARST,JOAN E Repair&Maint-Ice Rink 3rd Sheet of Ice
225945 61 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store
225850 60 AIR-HYDRAULIC SYSTEMS INC. Equipment Parts Fleet Operating
1003689 58 SCHULZE,CARTER Mileage&Parking Engineering
225978 58 ESTATE OF DAVID M ROE,THE Deposits Escrow
225810 58 PAPER DIRECT INC Office Supplies Customer Service
1003602 56 HD SUPPLY FACILITIES MAINTENAN Supplies-Electrical City Center Operations
225956 55 TODD,JUDY Deposits-P&R Refunds Community Center Admin
1003603 54 HOLMGREN,GRETCHEN Mileage&Parking Prairie View Liquor Store
225947 54 SIGNSOURCE Office Supplies Administration
1003655 53 DMX MUSIC Other Contracted Services Prairie Village Liquor Store
225820 50 ROMANZI,CATHERINE Refunds Environmental Education
225771 46 DELEGARD TOOL CO Equipment Parts Fleet Operating
1003612 45 METROPOLITAN FORD Equipment Parts Fleet Operating
225929 44 PAPER DIRECT INC Operating Supplies Wine Club
1003604 42 INDUSTRIAL FLOOR MAINTENANCE I Equipment Parts Fleet Operating
225921 40 MINNETONKA,CITY OF Dues&Subscriptions Senior Center Admin
225852 40 ANGARA,JEYA&SREENIVAS Deposits Community Center Admin
225860 40 BEBREVSKA,VENETA&EMIL NEDEL Deposits Community Center Admin
225926 40 NOTT COMPANY Equipment Repair&Maint Water Treatment Plant
1003621 32 STEWART,KELLY Operating Supplies Outdoor Center
1003684 29 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Operating
225927 27 OLSEN COMPANIES Equipment Parts Fleet Operating
225880 25 EDEN PRAIRIE WINLECTRIC Building Repair&Maint. Park Maintenance
225920 20 MINNESOTA WANNER COMPANY Equipment Repair&Maint Park Maintenance
225864 20 BISCHOFF,DOUGLAS Deposits Community Center Admin
225868 20 CASE,RICHARD Deposits Community Center Admin
225886 20 GOBLISH,THOMAS Deposits Community Center Admin
225892 20 HELSTROM,JEFFREY Deposits Community Center Admin
225903 20 KRAUSE,ERIN Deposits Community Center Admin
225905 20 LAMOTHE,LISA Deposits Community Center Admin
225913 20 MATHIEU,JOAN Deposits Community Center Admin
225924 20 NELSON,STEVE Deposits Community Center Admin
225928 20 OLSON,PAUL Deposits Community Center Admin
225938 20 RAHIMI,RENEE Deposits Community Center Admin
225967 20 WALKER,DAN Deposits Community Center Admin
225970 20 WILKEN,SUSAN Deposits Community Center Admin
225817 18 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
225904 18 KUHL,STEVE Other Revenue General Fund
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
225792 16 KRAEMERS HARDWARE INC Supplies-Pool Pool Maintenance
225818 16 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
225767 16 COMCAST Wireless Subscription IT Operating
1003581 15 BATTERIES PLUS Ed Center-Supplies City Hall-Direct Costs
225882 13 FISERV INC Bank and Service Charges Water Accounting
225809 13 OPHOVEN SAW SERVICE Equipment Repair&Maint Senior Center Programs
225871 12 CHRISTENSEN,MARGE Deposits-P&R Refunds Community Center Admin
225881 12 ELFTMANN,SYLVIA Deposits-P&R Refunds Community Center Admin
225899 12 IVERSON,MARGARET Deposits-P&R Refunds Community Center Admin
225814 10 PREMIUM WATERS INC Supplies-General Bldg Fitness/Conference-Cmty Ctr
1003695 9 UPS Office Supplies Utility Operations-General
225872 5 COMCAST Operating Supplies Fire
1,985,728 Grand Total
City of Eden Prairie
Purchasing Card Payment Report
March Purchases
Amount Explanation Vendor Account Description Business Unit
83 US-office wall HOME DEPOT CREDIT SERVICES Operating Supplies Fleet Operating
14 US-tie downs HOME DEPOT CREDIT SERVICES Equipment Repair&Maint Park Maintenance
673 US-supplies MENARDS Capital Under$25,000 Staring Lake
-129 US-return supplies MENARDS Capital Under$25,000 Staring Lake
51 US-outdoor ctr MENARDS Building Materials Outdoor Center
132 US-mowing/sign HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
85 US-ball fields HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
180 US-mowing MENARDS Operating Supplies Park Maintenance
78 US-ball fields/tool sheds MENARDS Operating Supplies Park Maintenance
256 US-flying cloud expan MENARDS Building Materials Flying Cloud Fields
43 US-ball fields/tennis MENARDS Operating Supplies Park Maintenance
25 US-RL baseball HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
19 US-tool MENARDS Operating Supplies Park Maintenance
44 US-tools/archery targets HOME DEPOT CREDIT SERVICES Small Tools Park Maintenance
262 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
16 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
16 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
8 US-café supplies JO-ANN FABRIC Operating Supplies Concessions
24 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
223 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
48 US-sr ctr supplies WALMART COMMUNITY Operating Supplies Senior Center Admin
43 US-St Patricks Day CUB FOODS EDEN PRAIRIE Operating Supplies Senior Center Programs
646 US-St Patricks Day ANNIE'S CAFE Operating Supplies Senior Center Programs
36 US-employee recognition lunch RAINBOW FOODS INC. Miscellaneous Internal Events
348 US-plaque/wall plates EXECUTIVE OCEAN Employee Award Internal Events
23 US-wall plaque plate EXECUTIVE OCEAN Employee Award Internal Events
159 US-filter press parts NORTHERN TOOL&EQUIPMENT Equipment Repair&Maint Water Treatment Plant
600 US-basin ladders HALLIDAY PRODUCTS Equipment Repair&Maint Water Treatment Plant
6 US-Polar plunge MENARDS Operating Supplies Park Maintenance
210 US-archery MENARDS Building Repair&Maint. Park Maintenance
137 US-tennis nets NORTHERN TOOL&EQUIPMENT Equipment Repair&Maint Park Maintenance
64 US-project mgmt IT PODIO INC Software IT Operating
115 US-office supplies OFFICEMAX CREDIT PLAN Office Supplies Utility Operations-General
361 US-TCALMC meeting TWIN CITY AREA LABOR MANAGEMEN Conference/Training Utility Operations-General
216 US-water conf TEXAS ROADHOUSE Travel Expense Utility Operations-General
191 US-water conf HOLIDAY INN Travel Expense Water System Maintenance
191 US-water conf HOLIDAY INN Travel Expense Water System Maintenance
191 US-water conf HOLIDAY INN Travel Expense Water System Maintenance
150 US-seminar PAYPAL INC Travel Expense Water System Maintenance
290 US-labels for piping ENGRAVING AWARDS&GIFTS Operating Supplies Water Treatment Plant
108 US-paper towels MENARDS Lab Supplies Water Treatment Plant
8 US-supplies NORTHERN TOOL&EQUIPMENT Operating Supplies Street Maintenance
5 US-shop supplies MENARDS Building Repair&Maint. Park Maintenance
75 US-license fees DEPT OF LABOR&INDUSTRY Licenses,Permits,Taxes,Fees Park Maintenance
75 US-license fees DEPT OF LABOR&INDUSTRY Licenses,Permits,Taxes,Fees Park Maintenance
11 US-purgatory park bldg MENARDS Building Repair&Maint. Park Maintenance
395 US-training MINNESOTA SAFETY COUNCIL Tuition Reimbursement/School Water Treatment Plant
Amount Explanation Vendor Account Description Business Unit
45 US-link seals for pipes R E CARLSON Equipment Repair&Maint Water Treatment Plant
51 US-garbage bags,cleanup event HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
2,576 US-FDIC conf EXPEDIA Travel Expense Fire
22 US-meeting CULVER'S Operating Supplies Fire
1,005 US-conf FDIC Tuition Reimbursement/School Fire
755 US-conf FDIC Tuition Reimbursement/School Fire
250 US-conf FDIC Tuition Reimbursement/School Fire
340 US-state cert dues MINNESOTA FIRE SERVICE CERTIFI Dues&Subscriptions Fire
985 US-conf FDIC Tuition Reimbursement/School Fire
980 US-conf FDIC Tuition Reimbursement/School Fire
50 US-conf ARROWWOOD RADISSON RESORT Conference/Training Fire
615 US-conf IAFC Conference/Training Fire
37 US-bday party supplies LOWE'S Operating Supplies Birthday Parties
75 US-supplies S&S WORLDWIDE Operating Supplies Fit Kids Club
50 US-supplies S&S WORLDWIDE Operating Supplies Day Care
331 US-supplies S&S WORLDWIDE Operating Supplies Birthday Parties
64 US-bday party supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
4 US-supplies WALMART COMMUNITY Operating Supplies Birthday Parties
6 US-Arbor day walk WALMART COMMUNITY Training Supplies Special Events Admin
3 US-Arbor day walk HOME DEPOT CREDIT SERVICES Training Supplies Special Events Admin
75 US-membership dues FBINAA Dues&Subscriptions Police
125 US-rear view mirrors R&R MARINE INC Equipment Parts Fleet Operating
28 US-supplies UNIVERSITY OF MINNESOTA Operating Supplies Street Maintenance
69 US-supplies MENARDS Operating Supplies Street Maintenance
7 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
8 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
57 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
-5 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
5 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
9 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
20 US-café food TARGET Merchandise for Resale Concessions
10 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
35 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
43 US-café food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
4 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
5 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
173 US-Lodging-Kevin HOLIDAY INN Travel Expense Water Treatment Plant
87 US-Lodging-Borg HOLIDAY INN Travel Expense Water Treatment Plant
196 US-LMC Training TWIN CITY AREA LABOR MANAGEMEN Tuition Reimbursement/School Water Treatment Plant
32 US-radon testing kits AIR CHEK Safety Supplies Water Treatment Plant
596 US-employee training FRED PRYOR SEMINARS Tuition Reimbursement/School Water Treatment Plant
28 US-silver sneakers CUB FOODS EDEN PRAIRIE Operating Supplies Fitness Classes
117 US-afternoon bunny supplies PARTY CITY Operating Supplies Special Events(CC)
5 US-afternoon bunny supplies APPLE.COM Operating Supplies Special Events(CC)
57 US-admin supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Community Center Admin
13 US-MNFAC SHAMROCKS Operating Supplies Fire
8 US-batteries BATTERIES PLUS Operating Supplies Fire
74 US-handbook MBS DIRECT Training Supplies Fire
8 US-meal DOT CAFE Operating Supplies Fire
6 US-parking MPLSPARKING.COM Mileage&Parking Fire
6 US-parking MPLSPARKING.COM Mileage&Parking Fire
Amount Explanation Vendor Account Description Business Unit
6 US-parking MPLSPARKING.COM Mileage&Parking Fire
15 US-meal SHAMROCKS Operating Supplies Fire
73 US-blue card KOWALSKI'S MARKET Operating Supplies Fire
14 US-blue card BRUEGGERS BAGEL Operating Supplies Fire
75 US-iPad repair BEST BUY Operating Supplies Fire
31 US-blue card KOWALSKI'S MARKET Operating Supplies Fire
14 US-blue card KOWALSKI'S MARKET Operating Supplies Fire
14 US-blue card BRUEGGERS BAGEL Operating Supplies Fire
51 US-blue card KOWALSKI'S MARKET Operating Supplies Fire
13 US-MNFAC KEITH'S KETTLE Operating Supplies Fire
39 US-dues&subscription AEAP Dues&Subscriptions Planning
310 US-job posting MN APA Conference/Training Planning
150 US-job posting MN APA Conference/Training Planning
150 US-job posting MN APA Conference/Training Planning
150 US-job posting MN APA Conference/Training Planning
150 US-job posting MN APA Conference/Training Planning
150 US-job posting MN APA Conference/Training Planning
475 US-conf ICE SKATING INSTITUTE Conference/Training Recreation Admin
360 US-license renewal PARABEN CORPORATION Miscellaneous IT Operating
160 US-training/membership dues PAYPAL INC Tuition Reimbursement/School Police
418 US-forensic supplies MICRO CENTER A/R Miscellaneous IT Operating
11 US-irrigation RI, MENARDS Building Repair&Maint. Park Maintenance
15 US-RL supplies MENARDS Building Repair&Maint. Round Lake
13 US-seminar lunch DAIRY QUEEN Conference/Training Park Maintenance
4 US-RL supplies MENARDS Building Repair&Maint. Round Lake
5 US-RL supplies MENARDS Building Repair&Maint. Round Lake
18 US-water source irrigation MENARDS Operating Supplies Park Maintenance
19 US-baseline manuals irrigation HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
21 US-tool irrigation SEARS EDEN PRAIRIE Small Tools Park Maintenance
63 US-irrigation ' MENARDS Operating Supplies Park Maintenance
593 US-outdoor ctr MENARDS Building Materials Outdoor Center
67 US-shop supplies MENARDS Building Materials Outdoor Center
16 US-outdoor ctr MENARDS Building Materials Outdoor Center
48 US-outdoor ctr MENARDS Building Materials Outdoor Center
57 US-outdoor ctr UNITED PRODUCTS Building Materials Outdoor Center
404 US-shop supplies MENARDS Building Materials Outdoor Center
69 US-shop supplies MENARDS Building Materials Outdoor Center
54 US-Mailbox supplies HOME DEPOT CREDIT SERVICES Operating Supplies Street Maintenance
45 US-cleaning supplies TARGET Janitor Service Prairie Village Liquor Store
45 US-cleaning supplies TARGET Janitor Service Den Road Liquor Store
45 US-cleaning supplies TARGET Janitor Service Prairie View Liquor Store
10 US-Gift card for customer EDEN PRAIRIE LIQUOR Miscellaneous Prairie View Liquor Store
36 US-workshop-Jay Lothammer PAYPAL INC Conference/Training Parks Administration
14 US-sotrage HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
103 US-boat rack MENARDS Building Repair&Maint. Park Maintenance
11 US-playground box hinge MENARDS Equipment Repair&Maint Park Maintenance
4 US-fit floor supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Fitness Center
19 US-fit floor supplies HOME DEPOT CREDIT SERVICES Operating Supplies Fitness Center
156 US-white board OFFICEMAX CREDIT PLAN Operating Supplies Fleet Operating
68 US-chainsaw parts OMEGA INDUSTRIES Equipment Repair&Maint Park Maintenance
17 US-afternoon bunny supplies TARGET Operating Supplies Special Events(CC)
Amount Explanation Vendor Account Description Business Unit
58 US-afternoon bunny supplies DOLLAR TREE STORES,INC. Operating Supplies Special Events(CC)
6 US-operating supplies TARGET Operating Supplies Community Center Admin
106 US-afternoon bunny supplies WALMART COMMUNITY Operating Supplies Special Events(CC)
1 US-afternoon bunny supplies DOLLAR TREE STORES,INC. Operating Supplies Special Events(CC)
26 US-afternoon bunny supplies TARGET Operating Supplies Special Events(CC)
27 US-afternoon bunny supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Special Events(CC)
34 US-afternoon bunny supplies TARGET Operating Supplies Special Events(CC)
60 US-operating supplies OFFICEMAX CREDIT PLAN Operating Supplies Community Center Admin
8 US-S Heddle-going away,punch RAINBOW FOODS INC. Employee Award Organizational Services
13 US-Folders for interviews OFFICE DEPOT CREDIT PLAN Training Supplies Organizational Services
11 US-Farewell parties-Spieker,L CUB FOODS EDEN PRAIRIE Employee Award Organizational Services
145 US-office supplies OFFICEMAX CREDIT PLAN Operating Supplies Fire
2 US-parking meter MPLS METERS Operating Supplies Fire
51 US-snacks for blue card trig KOWALSKI'S MARKET Operating Supplies Fire
64 US-replacement brooms MENARDS Small Tools Fire
130 US-meeting EDEN PRAIRIE HALAL MARKET Miscellaneous Housing and Community Service
38 US-somali meeting RAINBOW FOODS INC. Miscellaneous Housing and Community Service
97 US-supplies BEST BUY Operating Supplies Prairie Village Liquor Store
97 US-supplies BEST BUY Operating Supplies Den Road Liquor Store
97 US-supplies BEST BUY Operating Supplies Prairie View Liquor Store
40 US-UB recurring credit card PAYPAL INC Bank and Service Charges Utility Operations-General
20 US-epermit web security PAYPAL INC Equipment Repair&Maint IT Operating
48 US-UB online processing PAYPAL INC Bank and Service Charges Utility Operations-General
2,143 US-Feb2013 Bldg Surchgs DEPT OF LABOR&INDUSTRY Building Surcharge General Fund
729 US-Feb2013 Bldg Surchgs DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund
521 US-Feb2013 Bldg Surchgs DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund
-68 US-Feb2013 Bldg Surchgs DEPT OF LABOR&INDUSTRY Other Revenue General Fund
200 US-Annual plan SURVEYMONKEY.COM Dues&Subscriptions Organizational Services
8 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
21 US-café food KOWALSKI'S MARKET Merchandise for Resale Concessions
753 US-café supplies US FOOD CULINARY EQUIPMENT&S Operating Supplies Concessions
21 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
1,042 US-supplies EMI Other Rentals Ice Show
32 US-café food RAINBOW FOODS INC. Merchandise for Resale Concessions
69 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
84 US-café food WALMART COMMUNITY Merchandise for Resale Concessions
49 US-special event HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes,Fees Concessions
49 US-special event HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes,Fees Concessions
49 US-special event HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes,Fees Concessions
49 US-special event HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes,Fees Concessions
165 US-signage DISPLAYS2GO Operating Supplies Community Center Admin
39 US-Water conference lunch BRIGITTE'S RHINELANDER Travel Expense Water Enterprise Fund
7 US-parking STANDARD PARKING Mileage&Parking Economic Development
10 US-chamber event ARAMARK FRAUENSHUH Mileage&Parking Economic Development
75 US-Award entries MAGC Awards Communications
300 US-Service SURVEYMONKEY.COM Other Contracted Services Communications
20 US-Partnership breakfast,Maht EDEN PRAIRIE SCHOOL Mileage&Parking Community Development Admin.
234 US-pull up bars for workout ro AMAZON.COM Health&Fitness Fire
1,712 US-iPads APPLE.COM Operating Supplies Fire
63 US-award plaque HISDAHLS INC Printing Utility Operations-General
18 US-food for council workshop KOWALSKI'S MARKET Miscellaneous City Council
Amount Explanation Vendor Account Description Business Unit
78 US-sunshine-N While BACHMANS CREDIT DEPT Deposits Escrow
106 US-food for council workshop JASON'S DELI Miscellaneous City Council
2,420 US-employee service awards HALLMARK INSIGHTS Employee Award Internal Events
11 US-L McWaters-CC personal use KOWALSKI'S MARKET Deposits Escrow
38 US-March SLUC lunch-L Creamer SENSIBLE LAND USE COALITION Miscellaneous Community Development Admin.
220 US-retirement gift M Munro HALLMARK INSIGHTS Employee Award Organizational Services
220 US-S Kipp retirement gift HALLMARK INSIGHTS Employee Award Organizational Services
74 US-sunshine-P McGinty-VanSickl BACHMANS CREDIT DEPT Deposits Escrow
39 US-L McWaters-CC personal use WALMART COMMUNITY Deposits Escrow
94 US-batteries MEDICBATTERIES.COM Operating Supplies Fitness Classes
74 US-swim lesson supplies SPANGLER FULFILLMENT Operating Supplies Fitness Classes
63 US-office supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Aquatics&Fitness Admin
975 US-oak point licensing fee AMERICAN RED CROSS Licenses,Permits,Taxes,Fees Oak Point Lessons
975 US-licensing fee AMERICAN RED CROSS Licenses,Permits,Taxes,Fees Pool Lessons
25 US-socket HOME DEPOT CREDIT SERVICES Small Tools Sewer System Maintenance
-12 US-return HOME DEPOT CREDIT SERVICES Office Supplies Utility Operations-General
35 US-bulbs HOME DEPOT CREDIT SERVICES Office Supplies Utility Operations-General
12 US-bulbs HOME DEPOT CREDIT SERVICES Office Supplies Utility Operations-General
16 US-grease gun NAPA AUTO PARTS Repair&Maint.Supplies Sewer System Maintenance
332 US-air release valves SPS COMPANIES Repair&Maint.Supplies Water System Maintenance
24 US-workshop-L Obiazor PAYPAL INC Conference/Training Recreation Admin
466 US-employee recognition lunch Bent Creek Golf Club Miscellaneous Internal Events
44 US-shop supplies MENARDS Repair&Maint.Supplies Sewer System Maintenance
34 US-shop supplies MENARDS Repair&Maint.Supplies Storm Drainage
220 US-on call camera BEST BUY Office Supplies Utility Operations-General
106 US-shop supplies MENARDS Small Tools Storm Drainage
287 US-MCFOA annual state conf BEST WESTERN KELLY INN,THE Conference/Training City Clerk
118 US-tools HOME DEPOT CREDIT SERVICES Small Tools Storm Drainage
28 US-tube STORMS WELDING&MFG INC. Repair&Maint.Supplies Storm Drainage
43 US-supplies MENARDS Repair&Maint.Supplies Storm Drainage
46 US-meal-lunchtime seminar GINA MARIAS INC Operating Supplies Engineering
48 US-work equip MENARDS Operating Supplies Park Maintenance
22 US-Equip/trailer tool box MENARDS Operating Supplies Park Maintenance
161 US-shovels/rakes HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
99 US-supplies MENARDS Operating Supplies Park Maintenance
189 US-supplies A.M.LEONARD Operating Supplies Park Maintenance
161 US-tie downs MENARDS Operating Supplies Park Maintenance
27 US-supplies MENARDS Operating Supplies Park Maintenance
337 US-Resources TLO LLC Other Contracted Services Police
215 US-jail supplies STREICHERS Operating Supplies Police
14 US-reserve calendar-march CALENDAR WIZ Operating Supplies Reserves
158 US-operating supplies GRAINGER Operating Supplies Fire
19 US-operating supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Fire
140 US-dues and subscriptions IAAI Dues&Subscriptions Fire
495 US-conf IAAI Conference/Training Fire
30 US-conf ORBITZ Conference/Training Fire
348 US-conf SUN COUNTRY Training Supplies Fire
103 US-food for council workshop GRANITE CITY FOOD&BREWERY Travel Expense Water Treatment Plant
346 US-water school HOLIDAY INN Travel Expense Water Treatment Plant
162 US-Bldg 51 GB supplies AIRLIFT DOORS INC. Repair&Maint.Supplies Fire Station#5
1,840 US-restock shop B&F FASTENER SUPPLY CO Repair&Maint.Supplies Utility Operations-General
Amount Explanation Vendor Account Description Business Unit
625 US-pipe fittings FERGUSON ENTERPRISES INC Equipment Parts Water System Maintenance
10 US-Scripts for one act SAMUEL FRENCH INC Operating Supplies Theatre Initiative
4 US-Glue for ceramic studio MICHAELS-THE ARTS&CRAFTS S Operating Supplies Arts Center
226 US-supplies ID ZONE Operating Supplies Community Center Admin
36 US-dust collection-SC MENARDS Equipment Repair&Maint Senior Center Admin
8 US-SC planer DEWALT FACTORY Equipment Repair&Maint Senior Center Admin
180 US-marina bldg MENARDS Building Repair&Maint. Park Maintenance
12 US-marina bldg MENARDS Building Repair&Maint. Park Maintenance
11 US-Critter food PETCO Operating Supplies Outdoor Center
67 US-Nebraska Trip CUB FOODS EDEN PRAIRIE Program Trips Outdoor Center
67 US-gas for trip BLUE LINE TRAVEL Program Trips Outdoor Center
74 US-gas for trip KBKS INVEST LLC QWEST Program Trips Outdoor Center
85 US-gas for trip SHELL OIL Program Trips Outdoor Center
80 US-gas for trip CASEYS GENERAL STORE Program Trips Outdoor Center
369 US-Nebraska Trip NEBRASKA NATURE CENTER Program Trips Outdoor Center
47 US-gas for trip GAS'N SHOP Program Trips Outdoor Center
228 US-program trip HOLIDAY INNS EXPRESS Program Trips Outdoor Center
228 US-program trip HOLIDAY INNS EXPRESS Program Trips Outdoor Center
228 US-program trip HOLIDAY INNS EXPRESS Program Trips Outdoor Center
228 US-program trip HOLIDAY INNS EXPRESS Program Trips Outdoor Center
58 US-program trip EDDYS Program Trips Outdoor Center
83 US-program trip SHELL OIL Program Trips Outdoor Center
49 US-Critter food PETCO Operating Supplies Outdoor Center
34 US-Critter food PETCO Operating Supplies Outdoor Center
45 US-Critter food PETCO Operating Supplies Outdoor Center
24 US-propane-maple sap boiling HOLIDAY STATION STORES INC Operating Supplies Outdoor Center
114 US-paint supplies for garden s MENARDS Building Materials Outdoor Center
7 US-shop tools MENARDS Small Tools Park Maintenance
64 US-tree trimmer HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
326 US-IWCE trip BALLY'S LAS VEGAS Conference/Training Public Safety Communications
199 US-dispatch monitor AMAZON.COM Equipment Repair&Maint Public Safety Communications
6 US-dispatch monitor MY CABLE MART Equipment Repair&Maint Public Safety Communications
63 US-iPad cover AMAZON.COM Equipment Repair&Maint Public Safety Communications
26 US-dispatch monitor MY CABLE MART Equipment Repair&Maint Public Safety Communications
168 US-fire paging CAD LANDTRONIX.COM Equipment Repair&Maint Public Safety Communications
69 US-dispatch SHOWMECABLES.COM Equipment Repair&Maint Public Safety Communications
18 US-dispatch YOURCABLESTORE.COM Equipment Repair&Maint Public Safety Communications
5 US-dispatch MY CABLE MART Equipment Repair&Maint Public Safety Communications
40 US-project book AMAZON.COM Equipment Repair&Maint Public Safety Communications
183 US-Snow equip storage STORMS WELDING&MFG INC. Equipment Parts Snow&Ice Control
31 US-food for training CUB FOODS EDEN PRAIRIE Operating Supplies Police
30 US-food for training PANERA BREAD Operating Supplies Police
94 US-training-J Bahr EDEN PRAIRIE SCHOOL Tuition Reimbursement/School Police
29 US-food for training CUB FOODS EDEN PRAIRIE Operating Supplies Police
30 US-food for training PANERA BREAD Operating Supplies Police
79 US-gun parts L3 COMMUNICATIONS Training Supplies Police
79 US-gun parts L3 COMMUNICATIONS Training Supplies Police
274 US-conf AUTISM SOCIETY OF MINESOTA Conference/Training Recreation Admin
59 US-book/dvd SEARCH INSTITUTE Operating Supplies Youth Programs Admin
50 US-father/daughter dance TARGET Operating Supplies CC-Special Events&Trips
230 US-board games for programs TARGET Operating Supplies Youth Programs Admin
Amount Explanation Vendor Account Description Business Unit
26 US-supplies for young athletes KOWALSKI'S MARKET Operating Supplies CC-New Adaptive
324 US-leadership development AUTISM SOCIETY OF MINESOTA Conference/Training Recreation Admin
47 US-Sat night out supplies TARGET Operating Supplies SC-Saturday Night Out
27 US-Sat night out supplies TARGET Operating Supplies SC-Saturday Night Out
25 US-webinar KIDS INCLUDED TOGETHER,SAN DI Conference/Training Therapeutic Rec Admin
25 US-webinar KIDS INCLUDED TOGETHER,SAN DI Conference/Training Therapeutic Rec Admin
25 US-webinar KIDS INCLUDED TOGETHER,SAN DI Conference/Training Therapeutic Rec Admin
25 US-webinar KIDS INCLUDED TOGETHER,SAN DI Conference/Training Therapeutic Rec Admin
341 US-fit floor supplies TARGET Operating Supplies Fitness Center
-10 US-return AMAZON.COM Operating Supplies Fitness Center
-42 US-return AMAZON.COM Operating Supplies Fitness Center
-16 US-return AMAZON.COM Operating Supplies Fitness Center
90 US-tuition reimbursement NETA Tuition Reimbursement/School Fitness Classes
163 US-delivery charge POWER SYSTEMS Licenses,Permits,Taxes,Fees Fitness Classes
4,155 US-equipment for group fitness POWER SYSTEMS Capital Under$25,000 Fitness Classes
250 US-licensing fee SCW FITNESS Licenses,Permits,Taxes,Fees Fitness Classes
502 US-Training DICKEYS BARBEQUE Training Supplies Police
3 US-parking MPLSPARKING.COM Mileage&Parking Utility Operations-General
3 US-parking MPLSPARKING.COM Mileage&Parking Utility Operations-General
54,851 Report Total
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Parks and Recreation Director May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D.1.
Jay Lotthammer, Director, Eden Prairie Community Foundation Grant
Parks and Recreation Award for Sound Equipment
Requested Action
Move to: Adopt the Resolution accepting the grant funding from the Eden Prairie
Community Foundation to purchase sound equipment for concerts and special
events.
Synopsis
A grant in the amount of$4,173 will be used to purchase sound equipment such as sound mixing
boards and wireless microphones. The sound equipment will be primarily used for the Staring
Lake Concert Series and the Summer Musical. It will also be used at large community events
such as the 4th of July and Arts in the Park. Over 15,000 patrons attend concerts, theater
productions and events in Eden Prairie every year.
Attachments
Grant Acceptance Letter
Resolution
Lindsey Danhauser
From: execdir@epcommunityfoundation.org
Sent: Monday, April 22, 2013 9:15 AM
To: Lindsey Danhauser
Subject: Please see correct Forms-Sorry Laura
COMMUN1 1(71
FAL, , . _-)rdfri-e--
I T Y
FOUNDATION
GRANT ACCEPTANCE LETTER
April 18, 2013
Agency: EP Park & Recreation
Congratulations! The Board of Directors of the Eden Prairie Community Foundation approved the
recommendation of our Grant Committee to fund the:
Project: Sound Equipment
This grant award will cover the one year period effective May 4th, 2013 or sooner.
Deposit of the check in the amount of$4173 and returning a signed copy of the letter will indicate your
acceptance of the following grant conditions:
1. Funds provided by the Eden Prairie Community Foundation, including interest earned, will be accounted for
separately by grantee and will be used only for the purposes specified in your request.
2. At the end of the project period, the grantee will provide the Foundation with a brief narrative which will
include how grant monies were used to support the proposed program and report specific evaluation criteria
used.
3. Your project end report should also include a statement of grant expenses, reflecting any unexpended
funds, and certified correct by your Chief Financial Officer.
4. If at the end of the commitment there remain any unexpended funds, the unexpended cash balance is to be
returned to the Foundation and may not be transferred to another agency fund.
6. The Foundation believes it is important to acquaint the public with its grant making activities and regards this
project as newsworthy. Please forward us any news release(s) announcing the grant.
7. Photos documenting the program should be directed to the Foundation as soon as they are available.
(These photos may be used in our publications including our new annual report.)
8. We request that printed brochures and other materials used in conjunction with the program indicate
"supported through a grant from the Eden Prairie Community Foundation".
9. We request that you announce the grant in all of your internal publications including your Website,
newsletter, Facebook, emails to donors etc. and other media and forward us copies of them all.
Please contact me if you have any questions regarding this correspondence. We wish you success in this
important initiative for our community.
i
Foundation Contact: A..ncy Acce tanc
Laura Hookom, Executive Director
Eden Prairie Community Foundation
8080 Mitchell Road
Eden Prairie, MN 55344 r:te:
execdir cni epcommunityFoundation.org
952-949-8499
Laura Hookom
Executive Director
c 43 M MUNI t Y"
FOUNDATION
8080 Mitchell Road
Eden Prairie, MN 55344
(0) 952.949.8499
(C) 952-210-2798
www.epcommunityfoundation.orq
2
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2013-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the am ount of$4,173 to be used for sound equipm ent for the concerts
and special event prog rams at the Staring Lak e Amphitheatre and other park locations from
the Eden Prairie Community Foundation is hereby recognized and accepted by the Eden
Prairie City Council.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2013.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Fire Chief May 21, 2013
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.G.1.
George F. Esbensen, Fire Eden Prairie Community Foundation Grant
Chief/Director of Emergency Award—Lucas II Device
Preparedness
Requested Action
Move to: Adopt the Resolution accepting the grant funding from the Eden Prairie
Community Foundation to help offset the purchase price of a Lucas II Automated
Chest Compression device.
Synopsis
A grant in the amount of$3,000 will be used to offset the purchase of a 4th Lucas II insuring that
each fire station has one readily available to assist with responses to cardiac arrest incidents.
Attachment
Grant Letter
45 .Pvt ,h.41 t_I P1 l j Y
r 0 U N F) A T 10 N
GRANT ACCEPTANCE LETTER
May 4, 2013
Agency: EP Fire Department
Congratulations! The Board of Directors of the Eden Prairie Community Foundation approved the
recommendation of our Grant Committee to fund the:
Project: Lucas 2 System
This grant award will cover the one year period effective May 4th, 2013 or sooner.
Deposit of the check in the amount of$3000 and returning a signed copy of the letter will indicate your
acceptance of the following grant conditions:
1. Funds provided by the Eden Prairie Community Foundation, including interest earned, will be accounted for
separately by grantee and will be used only for the purposes specified in your request.
2. At the end of the project period, the grantee will provide the Foundation with a brief narrative which will
include how grant monies were used to support the proposed program and report specific evaluation criteria
used.
3. Your project end report should also include a statement of grant expenses, reflecting any unexpended
funds, and certified correct by your Chief Financial Officer.
4. If at the end of the commitment there remain any unexpended funds, the unexpended cash balance is to be
returned to the Foundation and may not be transferred to another agency fund.
6. The Foundation believes it is important to acquaint the public with its grant making activities and regards this
project as newsworthy. Please forward us any news release(s) announcing the grant.
7. Photos documenting the program should be directed to the Foundation as soon as they are available.
(These photos may be used in our publications including our new annual report.)
8. We request that printed brochures and other materials used in conjunction with the program indicate
"supported through a grant from the Eden Prairie Community Foundation".
9. We request that you announce the grant in all of your internal publications including your Website,
newsletter, Facebook, emails to donors etc. and other media and forward us copies of them all.
Please contact me if you have any questions regarding this correspondence. We wish you success in this
important initiative for our community.
Foundation Contact: Agency A pta e:
Laura Hookom, Executive Director
Eden Prairie Community Foundation
8080 Mitchell Road s����
Eden Prairie, MN 55344 Date:
execdir@epcommunityFoundation.org
952-949-8499
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2013-
RESOLUTION RELATING TO ACCEPTANCE OF GIFTS
BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT:
The gift to the City in the am ount of$3,000 to help offset the purchase price of a Lucas II
Automated Chest Compression device from the Eden Prairie Community Foundation is
hereby recognized and accepted by the Eden Prairie City Council.
ADOPTED by the City Council of the City of Eden Prairie this 21st day of May, 2013.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk