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Home My WebLink AboutCity Council - 01/10/1984F.:NANCE DIRECTOR JOHN FRANE A GE ND A SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 10, 1984 COUNCIL MEMBERS: CITY COUNCIL STAFF: PLEDGE OF ALLEGIANCE ROLL CALL 7:30 PM, SCHOOL ADM. BLDG., ROOM 5 Mayor Wolfgang Penzel, Richard Anderson, George Bentley, Paul Redpath and George Tangen City Manager Carl J. Jullie; City Attorney Roger Pauly; Finance Director John Frane; Planning Director Chris Enger; Director of Community Services Robert Lambert; Director of Public Works Eugene A. Dietz; City Assessor Robert Martz, Director of Public Safety Jack Hacking, and Recording Secretary Karen Michael I. CALL MEETING TO ORDER RESOLUTION O. 84-14, AUTHORIZING FILING Of APPLICATION FOR GRANTS TO ACQUIRE PARKLAND UNDER THE PROVISION OF THE FEDERAL LAN FAND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCES FUND III. DISCUSSION ON VARIOUS POLICY MATTERS IV. NEW BUSINESS V. ADJOURNMENT. CODE 60 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 84-14 RESOLUTION OF lnIE CITY OF EDEN PRAIRIE AUTHORIZING FILING OF APPLICATION FOR GRANTS TO ACQUIRE PARKLAND UNDER THE PROVISION OF I'm FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCES FUND WHEREAS, the Land and Water Conservation Fund Act and the State Natural Resources Fund provides for the making of grants to assist local public bodies in the acquisition and development of outdoor recreation projects, and WHEREAS, the City of Eden Prhirie desires to acquire certain land known as Riley Lake Park, which land is to be held and used for permanent open space, and WHEREAS, Title VI of the Civil Right Act of 1964 P. L. 88-354 (1964) and of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 C. F. R. 17 effectuating that title, provides that no person shall be discriminated against because of race, color or national origin in the use of the land squired and/or developed, and WHEREAS, it is estimated that the cost of acquiring the second portion of this open space area shall be $120,000. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie: 1. That an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Land and Water Conservation Fund as amended in 1965 for an amount presently estimated to be $60,000 and the applicant will pay the balance of the cost from other funds available to it. 2. That an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Natural Resource Fund (Minnesota Laws 1973, Chapter 7, Section 43, Subd. 2, Paragraph G) for an amount presently estimated to be $30,000 and the applicant will pay the balance of the costs from other funds available to it. 3. That the Director of Community Services, City of Eden Prairie is hereby authorized and directed to execute and to file such applications with the State of Minnesota Office of Land and Urban Affairs and the State Planning Agency, and to provide additional information and to furnish such documents as may be required by said Agency to execute such contracts as are required by said Agency and to act as the authorized correspondent of the Applicant. 4. That the proposed acquisition and development is in accordance with the plans for the allocation of land for open space use, and that should said grant be made, the applicant will acquire, develop and retain said land for uses designated in said application and approved by the Office of Local and Urban Affairs from the H.C.R.S. -2- S. That the United States of America and the State of Minnesota be, and they hereby arc, assured of full compensation by the Applicant with the regulations of the Department of Interior, effectuating Title VI of the Civil Rights Act of 1964. ADOPTED, by the City Council of the City of Eden Prairie this of January, 1984. 10th day Wolfgang H. Penzel, Mayor ATTEST: John D. Frane, Clerk SEAL MEMO,RANDUM TO: FROM: SUBJECT: Mayor and City Council City Manager Carl J. Jullie Special Council Meeting of January 10th DATE: January 6, 1984 The following is an outline of policy items you may wish to discuss at the Special Meeting on January 10th. I have asked all Department Heads and Mr. Pauly to be present. Please note that the meeting is scheduled for 7:30 PM in Room 5 of the West Administration Building (proceed from Boardroom west through Community Ed. offices, across bridge to first room on left). 1. Grading permits prior to 2nd Reading 2. Knock-down barriers 3. Bond amount for grading permits 4. Call-out of Public Works crew 5. Snow removal policies - park/trails 6. Tree program policy - handling storm damaged trees 7. Administrative divisions/duplex lots - 10% administrative variance authority 8. Number of Public Hearings on Council agendas 9. Campaign sign policy 10. Timetable for new City Hall 11. When should platting be required 12. Material required for rezoning application 13. Developer's Agreement vs. summary Resolution 14. Exterior materials 15. Landscaping requirements 16. Variances 17. Parking - heighth - material - setbacks 18. Rural zoning district policy 19. Connection of streets 20. Sidewalks and trails Mayor and City Council - 2 - January 6, 1984 21. 22. 23. 24. CJJ:jp Wetland or lowland development - trees/tree replacement/grading Density transfer - when allowed Guide Plan changes EAW's - EIS INTER-OFFICE MEMO DATE : December 30, 1983. TO : Public Safety Department 2 7 4 8 379 Donna Annette Molly FROM: Lt. J. Clark SUBJECT• CALL OUT OF PUBLIC WORKS Please use the following guidelines when contacting on-call Public Works Supervisor for snow removal and sanding. 1) Inclement weather necessitates a general sanding of the entire City for rush hour. Call on-call person at 3:00 AM. 2) Inclement weather necessitates a general plowing of the entire City before rush hour. Call on-call person at 2:00 AM. 3) As you drive around the City you find hazardous spots (ice or snow drifting) that would not require calling out entire Public Works Department. a) If before 10:00 PM call on-call person. Public Works will send out one or two trucks. b) If after 10:00 PM wait until 5:00 AM and have Dog watch car notify on-call person at that time. 4) An emergency condition arises - (ie: Fire Department use of water creates ice conditions, water leak, etc.) call out Public Works no matter what time. If you have any questions, please see me. *1 . 4125 MEMORANDUM TO: THRU: FROM: DATE: SUBJECT: Mayor and City Council Parks, Recreation and Natural Resources Commission Carl Jullic, City Manager Bob Lambert, Director of Community ServicerP4' January 6, 1984 Snow Removal Policies - Parks/Trails As the City has continued to develop bicycle/pedestrian trails throughout the City, the question on winter maintenance of these trails has been questioned from time to time. The City has always responded that an effort would be made to remove snow on those trails leading to schools and on those routes used for jogging in the winter. During the last several years, the City has been able to maintain those trails until the late winter heavy snowfalls of the last two years. In March of 1982 and March of 1983 heavy snows in late winter closed all of the trails for about one month. The heavy snows in December of 1983 closed all the trails for about two weeks; then blowing winds closed most of the trails another week to ten days. During December of 1983, the City received a number of phone calls from people that were concerned that the City had not established, as a high priority, the snow removal from trails that were used by school children either walking to school or walking to a bus stop. The snow removal equipment the Community Services Department has for removing snow on the trails is the same equipment used for removing snow from hockey rinks and skating rinks. The Community Services Staff suggests that the Council establish a priority for snow removal of the following: 1. Snow removal from trails leading to schools where children are required . to walk to school. 2. Snow removal from hockey rinks and skating rinks. 3. Snow removal from jogging trails around Round Lake and Staring Lake. 4. Snow removal from the remaining trails along the following roads: a. Country Road 4 b. Valley View Road c. County Road 1 d. Mitchell Road C. Anderson Lake Parkway The Community Services Department would also like to discuss with the Parks. Recreation and Natural Resources Commission and the City Council some of the existing problems with snow removal on these trails such as: the existing equipment that is used for snow removal and the problem with taking snow off the bike trails that contains salt and sand (that has been deposited on the bike trails from the largo snowplows) and blowing that material on private property. BL:md MEMORANDUM 0: THRU: FROM: DATE: SUBJECT: Mayor and City Couheil• Bob Lambert, Director of Community Services Stuart A. Fox, City Forester S.P& January 6, 1984 Tree Program Policy - Handling Storm Damaged Trees 1 In the past few years several homeowners have expressed a concern that th e y a r e u n a b l e t o dispose of trees damaged or downed by storms. The staff would like to o u t l i n e a g e n e r a l policy for the handling of storm damaged trees which includes the hauling o f s t o r m d a m a g e d tree debris from private property. DEFINITIONS Public Property Tree Areas - (trees growing on City Property) • Road Right-of-Ways • Parks/Parklands • Dedicated Outlets • Bikeway/Hikeway Corridors Private Property Tree Areas (non-City) • Residential, Commercial or Industrial Property (private) . Common Ground (townhouse associations) . State or Country Road Right-of-Way • Federal, State or Country Property If as the result of a storm (high winds, electrical, heavy snow or sle e t ) a t r e e o r p o r t i o n of a tree falls the City will respond as follows: A. Debris falls into or unto roadway - City crews will clear the debris from street by necessary means to ensure safe vehicle passage. Notify any u t i l i t y companies if overhead lines are affected. B. Accurately record the tree location by street address and report informa t i o n to the Forester. City Forester will determine the ownership of the tree a n d implement appropriate steps. 1. Public Property Trees a. Tree obstructs roadway or bikeway (sidewalk) - City crew will clear all debris, if remaining part of tree is unsound it will be removed. Any damage to blacktop, curb, etc. will be reported to the Street Department. b. Tree falls unto private pruertv - (same as above) In addition Forester will contact City insurance agent if damage to private property warrants a claim (ic damage to house, automobile, etc.) c. Tree fa Ils wi i n i c yroyerty - Tree will be cleaned up —iiy parks tree crew - damage repaired where necessary. -2- 2. Private Property Ives a. Tree falls on road or bikeway (sidewalk) - If called, City crew will clear debris from the travelled surface, otherwise property owner is responsible for cutting. Homeowner may cut debris into 7-15 foot lengths, stack adjacent to road and call the City for pickup. (NOTE - .City must be called - same as the tree disease program.) b. Tree falls within private property - Property owner is responsible for cutting, etc. City will haul if cut in proper lengths, piled by roadside and called by home- owner. By putting forth this policy, the staff is not recommending that we haul everyones tree cuttings or trimmings but only that tree debris which is generated by a storm. In past years several wind storms have hit small pockets of the City and the calls for assistance usually come shortly after a storm passes through (1 or 2 days later). If reports are received by the department that trees are down on a roadway or within one of the parks, it is a general indication that a storm has passed through and we can expect phone calls from homeowners about the disposal of storm tree debris. While none of the surrounding communities, with the exception of Hopkins, provides this type of assistance the staff believes it can be implemented without any increase in the forestry budget with one possible exception, which will be discussed later. The idea is to route in the requests for hauling storm damaged trees with the daily hauling of diseased trees by the City's tree truck. This would eliminate the need for special trips or backtracking as long as the homeowners understand the basic criteria, cut in 7-15 foot lengths, stacked by curb, call for pickup. Homeowners would then be told they could expect pickup within 7-9 working days. The storm damaged debris would be hauled to the landfill and chipped with the diseased tree debris eliminating high disposal costs. The primary reason that no increase in budget is needed is because of the decrease in the incidence of Dutch elm disease which has relieved the work back log on the tree truck. While the truck still hauls tree debris every day from June until September, the curb time has been reduced from 14 days to 5 days; therefore, the staff feels that if 150-200 trees were severly damaged by storms in a typical summer, they could be hauled without adversely affecting the diseased tree hauling program. However, a major storm such as a tornado or ice storm could cause sever problems if the City were to haul and dispose of this debris. In 1951 Bloomington had a major wind storm that damaged or destroyed approximately 10,000 trees. The City of Bloomington expended approximately $250,000 assisting property owners by hauling and diposing of the tree debris, the majority of which was brush. These monies came from a special contingency fund which was authorized by their City Council to assist with the cleanup effort. In the event that something like this were to happen within Eden Prairie special funding would be necessary to provide for the increase in manpower, contracting of trucks and disposal costs. The staff has submitted this policy to the Council for review and would appreciate any questions, comments or clarifications pertaining to this policy. SP:md HALLI5 INT RATE% BONDS OUT 2025000 2025000 2000000 1965000 1915000 1850000 1765000 1660000 1530000 1375000 1195000 985000 750000 500000 250000 HALL 1500000 INTEREST 162000 162000 160000 157200 153200 148000 141200 132800 122400 110000 95800 78800 8 0 000 40000 20000 STA-S E. 125000 BOND PAY 0 25000 35000 50000 65000 85000 105000 130000 155000 180000 210000 235000 250000 250000 250000 EQUIP-SE 150000 TOTAL PD 162000 187000 195000 2 °7200 218200 233000 246200 262800 277400 290000 305600 313800 310000 290000 270000 STA-8.w 150000 AV-1000M 240 260 280 300 320 340 360 380 400 420 440 460 480 SOO 520 EQUIP-SW 1 °0000 MILLS 0.68 0 .72 0.70 0.89 0.68 0.69 1990 0.68 1991 0.69 1992 0.69 1993 0.69 1994 0.69 1995 0.68 1996 0.65 1997 0.58 1998 0.52 1999 4. TO Ay 20 YEAR 1985 1986 1987 1988 1989 TAX ON A • 100000 00 HOME AT 0.69 MILLS WOULD BE 15.73 HALL 20 INT RATE% 8 BONDS OUT 2525000 2525000 2495000 2445000 2375000 2280000 2160000 2015000 1840000 1635000 1395000 1115000 815000 515000 250000 MALL 2000000 INTEREST 202000 202000 199600 195600 190000 18 240 0 172800 161200 147200 130800 111600 89200 65200 41200 20000 5Th-SE. 125000 BOND PAY 0 30000 50000 70000 95000 120000 145000 1750 0 0 205000 240000 280000 300000 300000 265000 250000 EQUIP-SE 150000 TOTAL PD 202000 232000 249600 265 6 00 285000 302400 317800 336200 352200 370800 391600 389200 365200 306200 270000 STA-s.w. 150000 AV-1000M 240 260 280 300 320 340 360 380 400 420 440 460 480 SOO 520 EQUIP-SW 100000 MILLS 0.84 0.89 0.89 0.89 0.89 0.89 0.88 0.88 0.88 0.88 0.89 0.85 0.76 0.61 0.52 + TO AV 20 YEAR 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 TAX ON A $ 100000.00 HOME AT 0.8 9 MILLS WOULD BE 20.29 fro /17/(7- eS.5.0 , 1J crtA „. /Jr 0 0-9) /1,) ) ,„tA Y u-41-A)/ HALL25 INT RATE% HALL ETA-SE. EQUIP-SE ETA-SW. EQUIP-SW 8 2500000 125000 150000 150000 100000 BONDS OUT INTEREST BOND PAY TOTAL PD AV-1000M MILLS 3025000 242000 3025000 242000 1.01 1.07 1.05 1.05 1.04 1.04 1.05 1.04 1.04 1.04 1.04 1.05 0.90 0.81 0.72 2990000 2935000 2855000 2750000 2615000 2445000 2245000 2010000 1735000 1415000 1045000 695000 345000 239200 234800 228400 220000 209200 195600 179600 160800 138800 113200 83600 55600 27600 0 35000 55000 80000 105000 135000 170000 200000 235000 275000 320000 370000 350000 350000 345000 242000 240 277000 260 294200 280 314800 300 333400 320 355000 340 379200 360 395600 380 414400 400 435800 420 458800 440 483200 460 433600 480 405600 500 372600 520 + TO AV 20 YEAR 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 TAX ON A $ 100000.00 HOME AT 1.05 MILLS WOULD BE $ 23.94 HALL 30 INT RATE% HALL ETA-SE. EQUIP-SE STA-S.W. EQUIP-SW 8 3000000 125000 150000 150000 100000 BONDS OUT INTEREST BOND PAY TOTAL PD AV-1000M MILLS 3525000 282000 0 282000 240 1.18 3525000 282000 40000 322000 260 1.24 3485000 278800 65000 343800 280 1.23 3420000 273600 95000 368600 300 1.23 3325000 266000 130000 396000 320 1.24 3195000 255600 165000 420600 340 1.24 3030000 242400 200000 442400 360 1.23 2830000 226400 245000 471400 380 1.24 2585000 206800 295000 501800 400 1.25 2290000 183200 340000 523200 420 1.25 1950000 156000 350000 506000 440 1.15 1600000 128000 400000 528000 460 1.15 1200000 96000 400000 496000 480 1.03 800000 64000 400000 464000 500 0.93 400000 32000 400000 432000 520 0.83 + TO AV 20 YEAR 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 TAX ON A $ 100000.00 HOME AT 1.25 MILLS WOULD BE * 28.50 27 28 i 11 12 13 14 11 - V.704_ 2 40 006 3 4.(e06. 4 411-P led et? . . po-tp io Jity orro /./t>:erl- /0400 _ /A9 . ,,51( cOote ,,ao,o0 .7 1 :e . _ /fd g57aot! n • ertio Ay' Alle: 701 AL1?-4"w6 -16) _-__ . . _;',..(4,47e.51.e-0 /491 11 , , '! lo109'7, P 1 , ''i - ' 0 ' 1 1 "Z 1 M I ( ng ,/J9e I 11 ;/8 1 , . 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