HomeMy WebLinkAboutCity Council - 03/22/1983FINANCE DIRECTOR JOHN FRANE
.6--
APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Al b'
DISCUSSION OF CITY GOALS
STAFFING FOR BUILDING DEPARTMENT
NORTH STARS PROPOSAL
NEW BUSINESS
ADJOURNMENT,
L„.
Q1,
EDEN PRAIRIE
SPECIAL CITY COUNCIL AGENDA
TUESDAY, MARCH 22, 1983 7:36 PM, CITY HALL
COUNCIL MEMBERS: Mayor Wolfgang Penzel, Richard Anderson,
George tentley, Paul Redpath and George
Tangen
CITY COUNCIL STAFF: City Manager Carl J. Jullie; Finance
Director John Frane; Planning Director Chris
Enger; Director of Community Services
Robert Lambert; Director of Public Works
Eugene Dietz; Chief Building Inspector
Wayne Sanders, and City Assessor Robert
Martz •
ROLL CALL
Page 467
Page 485
Page 487
MEMORANDUM
Mayor and City Council
FROM: City Manager Carl J. Jullie C
SUBJECT: City Goal s
DATE: March 18, 1983
The following is a summary of goals and policy objectives w
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Council review and consideration. For your reference, I have
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submitted by Department Heads and staff listing departmenta
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covered in the following general listing.
General City Goals and Policy Objectives:
1. Look for ways to help the City deliver its services more ef
f
i
c
i
e
n
t
l
y
,
i
n
c
l
u
d
i
n
g
the use of residents time and talents in helping provide som
e
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v
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e
s
.
A
l
s
o
look for ways to cut paperwork and fully utilize data and wo
r
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p
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o
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e
s
s
i
n
g
equipment. Encourage staff participation and input. Work
i
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a
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w
a
y
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o
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r
d
professional administration and staff work, including court
e
o
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s
,
f
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e
n
d
l
y
and responsive attitudes toward the public.
2. Help build and reinforce Community identity:
a) Provision of information and adoption of procedures to make
E
d
e
n
Prairie a Minnesota "Star City";
b) Work towards Mainstreet U.S.A. designation;
c) Continuation of work with Chamber of Commerce to assure a goo
d
business climate and quality development in Eden Prairie --
should include maximum effort to "woo" high quality, clean i
n
d
u
s
t
r
y
and business to City and pursuance of corporate image; and
d) Explore and implement ways to fully utilize Cable T.V. acces
s
.
3. Begin Guide Plan Update process:
a) Update of base information;
1+-
b) Update of Goals and Objectives;
c) Modification of Land Use Plan;_.
d) New 5-year C.I.P. for roads, public buildings, trunk sewer
a
n
d
w
a
t
e
r
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--
parks and trails, fire equipment and maintenance equipment;
a
n
d
e) Update City Code.
4. implement the "Reserve Fund" system for IRO financing and l
o
o
k
a
t
t
h
e
Small Business Administration's 503 loan program for small b
u
s
i
n
e
s
s
.
5. Keep pressure on Mn/DOT for promised jmproyements on LH. 5
a
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d
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.
1•9.
'J 1 ca, 4 ,141,47....kik J.,1,14.4it,42414.1,
Mayor and City Council (74-.6* ' *--L ' - 2' - -1 -- i i _ __. 4,____March 18, 1983
1 a
f ' A 1 A. .4,_ ) .,(1 ihr-aff... j" I / "1
6. Make adecisi . t v
_,T H.,R12 orrpor from Praike Center,Drive to C
Rd. 4. --q ./.14 ,••n•-•-•
./.--c<---&- -,-...i=-4.4. A n 1-44-4,--
7,v_ Work towards 1 islativ e changes ti 'local governmentad ji sic21,
formula which are detrimental to Eden Prairie. -•
8. Pursue refunding and refinancing of T.I.F. and other high interest bonded
debt. &
9. Explore "opt-out" provision of MTC and local transit potential.
10. Look at staffing in all City departments to assure we are in a productive and
preventative-maintenance type posture rather thavctive. D velop a emod
physical fitness program for all City staff. t.
11. Pursue some innovative financing and sources of funding for City: Special
assessments for services, sale of development rights from park land, sale
and lease-back of City buildings, parimutuel betting, etc.
12. Flying Cloud Airport: City should resist becoming the implementing agency for
land use controls created because of airport influence on surrounding property,
and PUD should be adopted which allows control ovtr,laed use and performance
standards as is common to other uses in town.
13. Consider a Charter _Study Commission which wo.ild investigate and make rern7.-.....-
dations on the pros and cons of a Home Rule Charter for Eden Prairie.
if•• •
CJJ:jp
Attachment
/1/
AL
GOALS AND OBJECTIVES
ASSESSING DEPARTMENT
MARCH 14, 1983
I. Residential Appraising
. A. To become more efficient and productive in our residential appraising we
annually review our system and make changes. For 1984 assessment we will
be streamlining the system in evaluating what we classify as extras, i. e.
built in range and oven, garbage compactors and etc. A recent change has
been to include new construction appraisals along with the existing property
appraisals in areas that require physical re-evaluation. This saves time
from the standpoint of picking up the new construction by the appraisers
not making a separate trip for the new construction.
B. The appraisers fill out a production slip to the City Assessor on a bi -
weekly basis to enable him to monitor individual production. In addition
this individual report gives the City Assessor a total count of work
completed and progress toward our assessment completion date.
C. All appraisals are reviewed as to continuity in the specific areas for
equalization purposes and for any mathmatical errors.
II .Reorganization
A. The department is now going through a study of reorganization as to
individual tasks, production, what detail can be dispensed with without
seriously affecting our service to the taxpayers. The department is
sorely in need of another residential appraiser to relieve the Deputy
Assessor so that he in turn can assist in the appraising of Commercial
Industrial properties. The tremendous growth in the latter over the past
three years has reduced the efficiency of the City Assessor in whose
responsibility it has been to appraise this class of property. In
addition the growth of the City also compounds the problem by additional
courtcases, time spent with Commercial/Industrial property owners and
their tax representatives. Without going into further detail suffice
to state that this department cannot continue on in an efficient productive
manner without additional staff.
III. Computer Aided Assessment
A. In 1984, if staffed for same, our goal is to begin input of the physical
characteristics into the Logis Property Data System on all residential
properties. This cannot be accomplished in a year but 25% can be and it
will amount to a 4 year project overall. The programming is completed in
the system and two municipalities have completed this phase of the
Property Data System.
B. Presently we are studOg the PUS to speedup input time i. e. faster
screen speed, possiblY a faster terminal, etc.
C. Review of information to giveout and charges for computer data such as:
1. Computer printout of property data for Realtors
2. Appraisal Card Copy charge
3. Phone information to Realtors - reduce number of items given out, etc.
'v. Overall View of Department
A. We are continuously reviewing, planning, experimenting and changing
the overall administration of the City Assessors Office. This is
and will continue to be on going to accomplish a more efficiently
run department.
B. Overall costs are studied and our goal and objective is to reduce
and keep down same wherever possible.
C. To obtain our goals and objectives this department has to be properly
staffed.
Ct7m-vnutri:,1-1) 56.41.1tet, er".^12.
1983 PARK PLANNING GOALS AND OBJECTIVES
GOAL
Complete plans and specifications for development of the Major Center
Area Flood!)lain and have approved by the City Council and adjacent
landowners.
OBJECTIVES•
1. Work with the Chamber of Commerce on the Major Center
Area property owners survey.
2. Hire a competent planning firm to work with the City
on developing a master plan for the Major Center Area
that would include specifications on flood storage
requirements, legal fill limits within the floodplain,
as well as information on soils within the proposed
development area, and determining feasible alternatives
for development of recreation opportz:r.ities within that
area.
GOAL
Continue the development of Staring Lake Community Park.
OBJECTIVES
1. Complete the first phase of the Staring Lake trail system by
September 15, 1983.
2. Install playstructure at Staring Lake Park with Community
Development Block Grant funds by July 1, 1983.
3. Install the concrete walkway from the building to the parking
lot by June 1, 1983.
GOAL
Complete sections of bicycle trail that were begun in 1982.
OBJECTIVES
1. Complete County Road 1 bike trial from County Road 4
west to Cedar Forest lload.
2. Complete County Road 1 bike trail from the Grill house
east to the intersection of Highway 169.
3. Complete Duck Lake Trail hike trail west to Duck Lake Road.
GOAL
Develop the preliminary master plan for Miller Park on Mitchell Lake.
_14- Lai
-2-
GOAL '
•
Work with the CitY Forester in developing a tree plantin
g
p
l
a
n
a
n
d
schedule for all the parks within the City.
COAL
Update the Comprehensive Park Plan Book.
- 1 5 -
FORESTRY PROGRAM GOA1S G OBJECTIVES FOR 1983
. GOAL
Improve the efficiency of the tree inspection program for 1983.
OBJECTIVES
1. Reorganize inspection zones tO.. 3 instead of 4.
2. Prepare and write a tree inspector handbook to insist new tree
inspectors.
3. Evaluate tree inspection/notification forms and revise where needed.
GOAL
Continute the safety awareness program for park maintenance and forestry
c
r
e
w
.
OBJECTIVE
Plan and conduct four training sessions during the year for park and for
e
s
t
r
y
maintenance crew.
GOAL
Continue development of City reforestation program.
OBJECTIVES
1. Work with Park Planner to establish planting priorities within the
park system for 1983.
a. Order plant material by March IS, 1983.
h. Forester to transplant up to 100 trees with the City tree
spade within the park system during the spring of the 1983
season.
c. Forester to plant up to 100 trees within the park system
with the City tree spade during the fall planting season.
d. Forester to lead tree trimming project within the various
parks during appropriate trimming periods.
e. Forester to work with the park maintenance crew on an after
planting care program.
2.. Forester to complete a detailed inventory of the City tree nurseries
and to enter this information into the City computer for ease of updat
i
n
g
the inventory.
3. Forester to work with local public interest groups to secure plant
material donations for nurseries.
4. Forester to plan and organize an Arbor Day Celebration.
-24-
1 113
3983 GOALS AND OBJECTIVES - RECREATION DIVISION
GOAL
.Ensure selection of well qualified leadership staff to ensure the maintenance of
quality programs.
OBJECTIVES
. Complete detailed job description for each position.
. Require that each candidate demonstrate their knowledge of the position
by requiring them to present an outline of a daily program at the interview.
. Review playground procedure manual and revise procedures so that staff is
clear of expectations.
GOAL
Attempt to maintain and increase enrollment in summer playground programs, although
fees for some programs will increase significantly.
OBJECTIVES
. Meet with Cable TV representatives and work with them to get maximum
advertising of .programs.
. Select photographs of past programs to use in brochure and to use in
newspapers with captions advertising program.
. Work with Cable TV in the filming of current programs and broadcaAng
them while there is still, an opportunity to enroll.
GOAL
Evaluate programs in a way to ensure continued growth and public interest.
OBJECTIVES
. Send evaluation forms to parents of 20% of the participants seeking their
comments of this years program and requesting ideas for changes and
improvements. follow through with phone calls to ensure return of evaluation.
. Eliminate general program evaluation for leaders and prepare separate
and shorter evaluation for leaders to complete that will give more useful
information.
GOAI
Ensure well supervised and managed waterfront programs at Riley Lake Park and
Round Lake Park.
OBJITTIVCS
. Establish a procedure manual for Waterfront Supervi sor and Park Attendants
drawing these peopl e into the preparation of the manual,
-61- inti
, Revise hours for staffing parks and beaches to ensure coverage during
peak times and long evenings.
• Establish a procedure for when staff is "on" and "off" as predic t ed by
the weather. Establish standards for the ratio of guards to swimmers
and beach users.
COAL
Investigate and evaulate trends in youth and adult programming in order to best
serve the residents of the community.
ONIECT1VES
• Discuss with Community Education the possibility of a joint survey of
the community's desires and interests.
• Investigate ways to incorporate more family programming, possibly working
with service groups and the churches.
• Work with high school intermural department in offering fee paid off site
internniral programs for students.
. Devote a department staff meeting to brainstorming ideas for new and expanded
programs.
-65-
ANNUAL REPORT - ATHLETIC COORDINATOR
'
S
O
U
T
L
O
O
K
.
F
O
R
1983
In the attempt to provide new prog
r
a
m
s
a
s
w
e
l
l
a
s
t
h
e
u
p
g
r
a
d
i
n
g
o
f
e
x
i
s
t
i
n
g
o
n
e
s
,
ones, the following innovations an
d
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a
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g
e
s
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b
e
i
n
g
c
o
n
s
i
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e
d
i
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o
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e
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t
o
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p
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v
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the athletic offerings for 1983:
YOUTH ATHLETICS
1) Baseball
2) Softball
- institution of a mid-summer JUGS
(
p
i
t
c
h
i
n
g
m
a
c
h
i
n
e
)
l
e
a
g
u
e
.
- commitment to the EPA of the concessions program for all
summer programs (soccer, softball
)
a
s
t
h
e
i
r
s
h
a
r
e
o
f
t
h
e
"every 3rd year" responsibility a
n
d
b
e
n
e
f
i
t
.
- coordinating the Association volunt
e
e
r
e
d
h
e
l
p
w
i
t
h
b
a
l
l
f
i
e
l
d
maintenance.
-help coordinate the change in seas
O
n
f
r
o
m
M
a
y
/
J
u
n
e
t
o
June/July.
- aid with development of new trave
l
i
n
g
t
e
a
m
(
f
a
s
t
p
i
t
c
h
)
f
o
r
high school aged girls.
- develop a proposal for new league
s
e
t
-
u
p
f
o
r
w
e
e
k
-
n
i
g
h
t
g
a
m
e
s
at one of the school's lighted foo
t
b
a
l
l
f
i
e
l
d
s
.
- monitor the effects of the elimina
t
i
o
n
o
f
t
h
e
F
a
l
l
s
o
c
c
e
r
program.
7) Football
8) Soccer
5) Basketball - no significant changes planned.
ADULT ATHLETICS
1) Table Tennis - build on success of first league by extending seaso
n
,
o
r
perhaps dividing into 2 seasons; t
h
e
l
e
a
g
u
e
s
h
o
u
l
d
r
u
n
f
r
o
m
. October to March.
2) Horse Shoes - develop a league setting for the
n
e
w
p
i
t
s
o
v
e
r
a
t
R
o
u
n
d
L
a
k
e
.
3) Softball
4) Broomball
- organize and offer a "modified-p
i
t
c
h
"
s
o
f
t
b
a
l
l
l
e
a
g
u
e
o
n
Friday nights.
- monitor the growth of the spert
i
n
r
e
g
a
r
d
s
t
o
t
h
e
n
e
e
d
f
o
r
more playing times and/or fields.
- consider the feasibility of offe
r
i
n
g
l
e
a
g
u
e
o
r
p
l
a
y
-
o
f
f
games indoors so as to eliminate
w
e
a
t
h
e
r
c
o
n
d
i
t
i
o
n
s
a
s
a
game factor.
5) Volleyball - move the officiated (high calib
r
e
)
t
e
a
m
s
t
o
C
e
n
t
r
a
l
M
i
d
d
l
e
(Cu-Roc)
School from 0-10 pm for league gam
e
s
.
T
h
e
y
w
a
n
t
t
h
e
b
i
g
g
e
r
gym space; this could run right af
t
e
r
M
e
n
'
s
g
y
m
n
i
g
h
t
.
6) Hockey - increase fee to cover cost of a s
c
o
r
e
l
a
,eper/timekeeper; 8 0 mes
(Senior Men)
move along too slowly when refer e es are responsible for these
duties.
-.77- 1176,
-2-
Open Gym - explore possibilities of Sunday open gym time to help
satisfy the overwhelming response to the Monday/Saturday
programs.
Stu Alexander
Athletic Cooidinator
937-9894
-78- 41
1983 GOALS AND OBJECTIVES
The primary goal and objective of the EdenPrairie Community Center is to offer
quality, personalized programs at a reasonable rate for our residents, thus
allowing the facility to meet or exceed operating expenses.
The following is a list of facility areas and probable methods staff will employ
to achieve our goals and objectives:
Administration:
Introduce a computer system for the purpose of scheduling, billing and
accounts receivable.
Ice Arena:
Introducti.cn of a new "performing" disc-jockey.
Promotions of new and additional open skating sessions.
Additional promos with Cable T.V. to hopefully include M-TV.
Racquetball:
The introduction of league and ladder play throughout the summer to increase
court useage and income.
Racquetball tournaments co-sponsored by local merchants with the finals
covered by Cable T.V.
Fitness Center:
Get aguainted seminars with instruction on how to use the equipment in the
hopes of generating additional registrations in our personalized fitness classes.
SwiAaming Pool:
Scheduling of additional classes to meet the summer time demand.
New adult programs to promote fitness and well being.
Special event days during our Saturday afternoon open swim sessions.
Concessions:
New placement of existing equipment and price adjustments to better control
our patrons and mark up percentages.
-84- ti72
HUMAN RIGHTS 4 SERVICES COMMISSION
The goals and objectives for the Human Rights and Services Commission ate as follows:
1. Develop task force and/or support groups as needed to implement and maintai
n
programs in Eden Prairie.
2. A major project area will be working to have the HRSC become a clearinghous
e
for information and projects relating to human services in Eden Prairie.
3. Continue work with the no-fault grievance process.
4. To inform all personnel directors and/or presidents of Eden' Prairie compan
i
e
s
that the no-fault grievance process is available.
S. Work to coordinate activities and help residents to become more aware o
f
h
u
m
a
n
service opportunities in Eden Prairie.
• 6. Publish and update or designate a group to publish and update the Hu
m
a
n
S
e
r
v
i
c
e
Guide in Eden Prairie.
1983 GOALS & OBJECTIVES FOR SENIOR CENTER
1. To continue to expand the propm and activity opport
u
n
i
t
i
e
s
a
t
t
h
e
Senior Center.
2. To locate and evaluate the younger aging population
i
n
E
d
e
n
P
r
a
i
r
i
e
a
n
d
evaluate their needs in comparison to the present a
c
t
i
v
i
t
i
e
s
a
t
t
h
e
Senior Center.
3. To continue working with the Seniors to accept respo
n
s
i
b
i
l
i
t
y
f
o
r
t
h
e
activities, events and needs at the Center.
. To continue to create ongoing programs that are in
n
o
v
a
t
i
v
e
,
a
n
d
f
u
n
,
but
still educational and challenging.
.94- Irk)
. DEPARTMENT OF PUBLIC WORKS
GOALS/OBJECTIVES
1. Institute a routine preventative maintenance program in the
equipment division.
2. Fully implement the street excavation permit system that will
commence April, 1983.
3. Develop a more efficient system of meter reading - - - through
•a study of alternatives including additional fulltime manpower,
part-time meter readers, or customer read meters.
4. Complete the final transfer of the entire "paper record"
assessment system to the computer system that is presently
in operation.
5. Development of an annually updated apital Improvements Budget
for street and utility improvements.
6. Institute an ongoing routine sanitary sewer maintenance/cleaning
program - - - goal is to inspect or provide maintenance to the
entire system on at least a two or three year cycle (this program
will utilize the newly hired maintenance worker).
7. Determine the most cost effective method of scheduled maintenance
(cleaning or dredging) of sedimentation basins in the City - - -
alternates are purchase of equipment or contracting for service.
The annual maintenance of the lime sludge lagoons will influence
this analysis.
8. Seek a method to finance an updated and completed set of aerial
topography/contour maps for the area inside the MUSA boundary
(revenue bonds?)
March 17 1983
TO:
FROM:
SUBJECT:
Carl Jullie, City Manager
Jack Hacking, Public Safety Director
PUBLIC SAFETY DEPARTMENT SHORT TERM AND LONG TERM
G
O
A
L
S
POLICE DIVISION
Short term goals
1. New Public Safety building - proper utilizatio
n
o
f
t
h
e
p
h
y
s
i
c
a
l
plant including:
a. Development of appropriate procedures and written p
o
l
i
c
i
e
s
f
o
r
new facilities made available in the building,
i
.
e
.
,
j
a
i
l
c
e
l
l
s
,
security area, booking techniques, prisoner trans
f
e
r
,
c
o
n
t
r
o
l
room, security video cameras, 0141 chemical testin
g
v
i
d
e
o
t
a
p
i
n
g
system.
b. Develop a meaningful 24 hour roll call training sys
t
e
m
u
t
i
l
i
z
i
n
g
recently, acquired (by Crime Prevention Fund) vide
o
t
a
p
i
n
g
s
y
s
t
e
m
.
c. Develop appropriate interface programs and agreemen
t
s
w
i
t
h
o
t
h
e
r
law enforcement agencies sharing the facility.
2. Develop and implement innovative uses for recen
t
l
y
a
c
q
u
i
r
e
d
c
o
m
p
u
t
e
r
equipment including computerized record keeping o
f
c
r
i
m
e
s
,
t
r
a
f
f
i
c
accidents, officer activity, evidence room property
i
n
v
e
n
t
o
r
y
,
t
r
a
i
n
i
n
g
records, etc. When the above data bases are "in p
l
a
c
e
"
,
f
u
r
t
h
e
r
develop the system to identify emerging crime patte
r
n
s
,
n
e
i
g
h
b
o
r
h
o
o
d
problems, training needs, etc.
3. Implement the recently developed, comprehensive
(
a
p
p
r
o
x
i
m
a
t
e
l
y
3
5
0
p
a
g
e
)
policy and procedures manual which defines standar
d
s
f
o
r
p
o
l
i
c
e
p
e
r
s
o
n
n
e
l
and police operations.
4. Further develop and refine "directed patrol" p
r
o
g
r
a
m
t
o
b
e
t
t
e
r
u
t
i
l
i
z
e
"uncommitted" patrol time and increase Crime Cont
r
o
l
U
n
i
t
p
r
o
d
u
c
t
i
v
i
t
y
.
5. Develop and implement an integrated Neighborhoo
d
W
a
t
c
h
-
C
r
i
m
e
P
r
e
v
e
n
t
i
o
n
program to respond to community requests for a ser
i
e
s
o
f
n
e
i
g
h
b
o
r
h
o
o
d
meetings similar to those we held several years ag
o
.
C
S
O
s
w
i
l
l
b
e
u
s
e
d
extensively in the advance work and followup work
t
o
b
e
c
o
s
t
.
e
f
f
e
c
t
i
v
e
.
An attractive neighborhood watch, traffic-type sig
n
h
a
s
b
e
e
n
d
e
s
i
g
n
e
d
t
o
be posted in those neighborhoods which participate
i
n
t
h
i
s
p
r
o
g
r
a
m
.
March 27, 2983
Carl Jullie
Page 2
6. Increase productivity and utilization of CSOs by additional
training to expand their skill levels to enable them to participate
in a wider variety of assignments.
7. Continue the operating expense reduction program established in
June, 1981. Expand it whenever possible.
Long term goals
1. Develop and implement a department physical fitness program which will
encourage employees to reach and maintain a good level of fitness
through incentives.
2. Develop and implement a Career Development program which will aid
individual employees in achieving training, education and experience
to accomplish advancement toward their career goals.
FIRE DIVISION
Short term goals
I. Redistribute command responsibilities to better utilize fire
departffent resources and facilities and to keep pace with the
increasingly more complex and varied fire fighting, fire inspect-
ion and prevention responsibilities. We will go from only one
chief to a system of three assistant chiefs (one for operations,
one for training and one for inspections and prevention), and
three battalion chiefs (one for each station).
2. Develop and implement procedures and guidelines to establish
"one station" call-out capability when feasible and prudent.
This will be primarily from 6:00 PM to 6:00 AM. This is
expected to result in significant cost savings and improved
fire fighter morale as fewer fire fighters and equipment will
respond per call and each individual fire fighter will be used
more productively with many fewer "dead runs".
Long term goals
Establish a satellite fire station across from the Frazer Homes on
Preserve Boulevard.
-rtLi
MEMORAN DUM
TO: Mayor and City Council
FROM: City Manager Carl J. Jullie
SUBJECT: Additional Staffing for Building/Inspections Department
DATE: March 18, 1983
Attached is the general summary sheet of the February, 1983, Building Department
activity report. As you can see, we are experiencing a dramatic increase in
building permit activities over 1982. Through February we have issued permits
for 82 new units of housing (52 single family). Last year through February the
total was only 11 units (9 single family).
We are in the immediate need of an additional person for the following duties:
Answer Code questions from architects and contractors;
Answer Code questions from walk-in trade;
Handle phone calls on general construction subjects;
Plan checking single plans; and
- Assist with outside inspections, especially during the vacation
and sick days.
Our intent is to hire a recent graduate from a trade school and then provide on
the job training as needed. The anticipated starting salary will be in the $18,000 -
$22,000 range. As noted on the summary sheet, our total fees to-date are almost
$49,000 ahead of last year. It would be understood with this employee that a lay-
off would be probable in the event that building activity again slowed to the pace
of last year.
It is requested that the Council authorize one additional staff person for the
Building/Inspections Department as per the preceding discussion.
CJJ:jp
Attachment
Las
30,773.98
60,281.26
21,438.31
3,106,535.00
6,055,155.00
2,743,084.60
GENERAL SI7NARY
FOR
MONTH oF FEBRIJARK_, 1983
PERMITS '
TOTAL NUMBER OF PERMITS THIS MONTH 274
TOTAL NUMBER OF PERMIT 'S TO DATE 503
TOTAL NUMBER TO DATE LAST YEAR
173
TOTAL FEES FOR PERMITS
TOTAL FEES TO DATE
TOTAL FEES TO DATE LAST YEAR.
VALUE OF CONSTRUCTION DONE THIS MONTH
VALUE OF CONSTRUCTION DONE TO DATE
• ::•
VALUE OF CONSTRUCTION DONE LAST YEAR
MEMORANDUM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Carl Jullie, City Manager
Bob Lambert, Director of Community Services ----Al--
March 17, 1983
North Star Proposal
At the March 15, 1983 meeting, the Eden Prairie City Council considered the North
Star Proposal as outlined in the March 10 staff memorandum. The City Council
'approved, in concept, the proposal; however, the City Council had four concerns
with the language of the March 10 memorandum:
1. The North Stars requested that the City commit to a $30 per hour
fee for ice rental for the first five years, and that the fee for
ice rental in year six through ten would be adjusted to whatever
the City negotiated with the School District for non prime time
hours. The City Council asked that the North Stars consider an
escalator clause that would be based on cost increases the City
receives on maintaining ice that would basically be tied to the
increased utility costs over the ten year period.
2. In the final agreement between the North Stars and the City, the City
would request the North Stars to specify the fees they would charge
spectators during training camp.
3. The City Council was uncomfortable with the language in No. 7, page
2 of the March 10 staff memorandum. The Council preferred language
allowing North Star employee use of the facilities at the Community
Center as part of the consideration for the transfer of ownership
of the facility to the City.
4. The City Attorney has given his opinion that it would be legal for
the City to allow the North Stars to use IRB's for the construction
of this facility. The City Council wants to make sure the North
Star Organization is aware that the City, at this point, can only
indicate that the City would consider a request for IRB's under a
specific application.
On March 16, City staff met with Mr. Lou Nanne, of the North Stars, to discuss
the City Council's concerns relating to the March 10 memorandum. Mr. Ramie didn't
have a problem with items numbered 2, 3 ET 4 of this memo however, he indicated
after reviewing conservative cost projections for this project, the North Stars
now feel that they would have to have an option to extend their lease of the
facility up to 20 years. They would request that the contract have a five year
extension option at the ten year period and at fifteen year period. This option
would be tied to the following proposed ice rental rates:
• Years 1-3 would stay at 830 per hour
. Years 4 & S would be increased to reflect the increased utility costs
based on a percentage increase of electrical and gas rates to the City
of Eden Prairie front year 1 of 1 his s agreement . In year 6, the City
would have the right to adjust the rental rate to the non prime time
tri
-2-
rate for the School District and the Hockey Association. This rate would
then stay the same for years 6, 7 & 8.
• Years 9 & 10 would again be aujusted upward based on the percentage of
utility rate increases from year 6.
• Years 11-15 and 16-20 would be at the same rate as the City negotiated
with the School District and the Mockey Association of Eden Prairie
for non prime time rates with annual increases based on the utility rate
inccases.
• City staff is requesting the City Council to consider this proposal at the March
22, 1983 meeting so Mr. Nanne is able to present a final proposal from the City
to the Gunn Brothers at a scheduled April 5 meeting. A final decision on North
Star training facilities is intended to be made at their April 5 meeting.
•BL:mcl
Lai
MEMORANDUM
TO:
1HRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Bob Lambert, Director of Community Services
Jan Flynn, Human Services Coordinator
March 22, 1983
Request to Waive Fee for Senior Citizen Raffle
Members of the Senior-Pioneer Club have been crocheting an afghan and
planning a raffle since late 1982.
The Senior group has been growing, and space at the Senior Center is limited.
The group decided to have a raffle for which the funds would be put into a
building fund, thus showing their concern and interest in the Senior Center
and alleviate the City of Eden Prairie of some of their financial responsibil-
ities to the Seniors in the community.
Two hundred tickets have been printed and the drawing is set for early June.
The number of tickets sold were kept low to give everyone a good chance at
winning the afghan. Still, between the printing cost and the gambling fee,
the profit for the Senior Center would 'int pay for the time and materials
invested in the afghan.
The Senior-Pioneer Club would therefore like to request a waiver from the
gambling fee. This group is non-profit and the profit from the raffle will
be going back to the City of Eden Prairie. We are requested this waiver
through a memo, because the gambling application forms are not yet written.
We appreciate the Council's consideration of this request.
JF:md
CAMERA OPERATOR'S CERTIFICATE
I hereby certify that the microphotographs appearing on this roll of film are true,
accurate, and complete copies of the original records described below.
Reproductions intended to serve as permanent records comply with standards
established by the Minnesota Historical Society.
AGENCY OF ORIGIN:
RECORD SERIES:
INCLUSIVE DATES/NOS:
CITY OF EDEN PRAIRIE
COUNCIL PACKETS
JANUARY 1977 - DECEMBER 1991
ROLL
8
BEGINS WITH: MAY 1982
ENDS WITH: MARCH 1983
2/4/94
DATE
CAMERA OPERATOR'S SIGNATURE
CMI
CONCEPT MICRO IMAGING MINNETONKA. MN
PRODUCING LABORATORY CITY/STATE