HomeMy WebLinkAboutCity Council - 11/14/1989AGENDA
SPECIAL E'EN PRAIRIE CITY COUNCIL MEETING
TUESDAY, NOVEMBER 14, 1989
COUNCILMEMBERS:
CITY COUNCIL STAFF:
CITY HALL COUNCIL CHAMBERS, 7:30 PM
7600 Executive Drive
Mayor Gary Petersen, Richard Anderson,
Jean Harris, Patricia Pidcock and Douglas
Tenpas
City Manager Carl J. Jullie, Assistant
to the City Manager Craig Dawson, Finance
Director John D. Franc, Director of
Planning Chris Enger, Director of Parks,
Recreation & Natural Resources Robert
Lambert, Director of Pullic Works Gene
Dietz, Police Chief Keith Wall, Director
of Human Resources & Services Natalie
Swaggert, City Assessor Steve Sinell,
Director of Inspections Kevin Schmieg, and
Recording Secretary Karl Malinski
PLEDGE OF ALLEGIANCE
ROLL CALL
I. APPROVAL IF AGENIA ANS OTHER ITEMS OF BUSINESS
II. CONSENT CALENDAR
(„1,
A. Approval . of Agreement with Metropooitan Council for Acquisition ,r/ 0 LP
of an Industrial Lot on Wallace Road for the T.H. 212 Project p f
0-1 B. Resolution No. 89-245 Refunding of $14,90,006 Multi-Family
Housino BenTs—fer the Park at City West Project
III. DISCUSSION OF PROPOSE, 199O GENERAL FUND ANO DEBT LEVY BUDGET
IV. FUTURE BUDGET MEETING DATE(S)
V. SET PUBLIC HEARING DATES FOR 1590 BUDGET
VI. ADJDURNMENT.
LOAN NO.
LOAN AGREEMENT
BETWEEN THE METROPOLITAN COUNCIL AND
THE CITY OF
FOR HIGHWAY RIGHT-OF-WAY ACQUISITION
o ei 0 TTE/e-Ge ( PA c
THIS AGREEMENT is entered into this th day of 19 by and between the
Metropolitan Council, hereinafter referred to as the Council, and the City of
&hap 34 hereinafter referred to as the "Recipient." 0
WHEREAS, the Council has been authorized by Minnesota Statutes Section 473.167 to make
loans to counties, towns, and cities situated within the Metropolitan Area for the purpose of
acquisition of property within the right-of-way of a state trunk highway shown on an official
map when acquisition is necessary to avoid imminent conversion of such property to a use which
would jeopardize the property's availability for highway construction; and
WHEREAS, the Recipient, an eligible governmental unit, has applied for such a loan to
accomplish the acquisition of threatened right-of-way within the officially mapped corridor for
Trunk Highway4g, and
WHEREAS, the Council has authorized that such a loan be made from the Metropolitan Right-
of-way Acquisition Loan Fund.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein and the
Council's agreement to loan funds to Recipient hereunder, the Council and the Recipient agree
as follows:
1. Loan Funds
A. The Council shall loan to the Recipient, in accordance with the schedule set
forth below, a total loan amount not to CXCCCd ,6"1.3j Ate
B. Loan Funds shall be made available to the Recipient as follows:
(1) Upon execution of this loan agreemen1 64,42shall be paid to thc
Recipient for acquisition of those parcels of real property described in
Exhibit A, which is attached hereto and made a part hereof.
(2) Upon receipt by the Council of satisfactory and complete documentation
respecting Recipient's actual appraisal, title examination, and other
acquisition costs, such actual appraisal, title examination, and other
acquisition costs shall be paid to the Recipient; p vided however, that
the amount paid for such costs shall not exceed
2. Authorized Use of Loan Proceeds
The parities agree that loan proceeds may be used only for the following purposes:
A. The purchase of the parcel of land described in Exhibit A.
B. The costs incurred by the Recipient to appraise said property and to conduct title
evaluations.
The parties agree that no part of the loan proceeds shall be used for relocating or
moving persons or property. 7.7:Mu
3. Accounting trt g
A. The Recipient agrees to establish and maintain a separate account for the loan
funds made available herein and to maintain accurate and complete accounts and
records relating to the receipt and expenditure of any and all loan funds. Such
accounts and records shall be kept and maintained for a period of at least three
years following discharge of the loan.
B. The above accounts and records of the Recipient shall be audited in the same
manner as all other accounts and records of the Recipient are audited, and may
be audited and/or inspected on Recipient's premises or otherwise by individuals
or organizations designated and authorized by the Council at any time, following
reasonable notification during the loan period, and for a period of three years
following final loan discharge.
4. Reports
A. Acquisition Report. The Recipient agrees that upon completion of any
acquisition, the Recipient will submit to the Council an acquisition report.
B. Annual Report. The Recipient agrees to submit, on or before June 30 of each
year during which this agreement is in effect, an annual report on the status of
the loan, in a form to be determined by the Council.
5. lamml
The Recipient agrees to transfer to the Council, within 30 days of receipt, all net rents
or other money received as a result of Recipient's ownership of the property.
Net rents* shall be defined as the total gross rent received from any and all tenants or
users of the property, less the actual costs for necessary maintenance, repairs, taxes,
insurance, operating expenses, and attorneys' fees associated with preparing or
terminating any lease with respect to the property. It is agreed that in no event shall
such costs exceed 15% of gross rent. For any given payment to the Council, the
Recipient may estimate the actual costs to be deducted from gross rent, provided that
such estimate shall not exceed 15% of the gross rent received. Twelve months front
the commencement of receipt of any rent by the Recipient from any property acquired
with loan proceeds, the Recipient shall provide, in a form acceptable to the Council,
documentation for all actual costs for necessary maintenance, repairs, taxes, Insurance,
operating expenses, and attorneys' fees with respect to the property. Upon verification
and acceptance of the documentation by the Council, the Recipient shall pay to the
Council the amount, if any, determined by thc Council to be necessary to adjust the
estimated deduction from gross rent to reflect the actual costs.
6. General Candidata
A. par.11102, The loan award specified herein shall commence on the execution of
this agreement and remain in force and effect until the loan is discharged.
B. Discharge, The Recipient agrees to pay to the Council, within 30 days of
receipt, the amounts received by the Recipient upon the occurrence of any of
the following event(s):
If any parcel purchased with the loan funds made available herein is
conveyed to a highway authority for construction of a highway, the
Recipient shall repay to the Council the amount received from the
highway authority for the parcel. The amount to be repaid shall include
the amount actually disbursed pursuant to paragraph 1.B.(2) attributable
to the parcel.
(2) If the Council notifies the Recipient that the plan to construct the
highway has been abandoned or the anticipated location of the highway
has changed, the Recipient shall repay the fair market value of the
property as determined by sale of the property in accordance with
procedures required for the disposition of property. No such sale shall be
valid without the prior approval of the Council,
If the property for any other reason is sow. ur if the Recipient materially
breaches any term of this agreement, the Recipient shall repay the
amount specified in paragraph 1.B.(1) and the amount actually disbursed
pursuant to paragraph 1.B.(2) of this agreement, or the proceeds received
from the sale of the property, whichever is greater. The Council agrees
to notify the Recipient of any such breach and to provide a reasonable
opportunity to cure.
The Council agrees that upon payment of the specified amount it will discharge
the loan.
C. Interest. The loan made herein shall bear no interest.
D. Agreement and Restrictive Covenant. Recipient and the Council each agree that
they will execute, and Grantee agrees that it will cause to be recorded at its on
expense, an agreement and restrictive covenant with reference to each parcel of
land in which an interest is acquired, in whole or in part from grant proceeds.
The agreement and restrictive covenant shall be substantially in the form
contained in Exhibit B, which is attached hereto and made a part hereof. It is
the purpose of such agreement and restrictive covenant to limit the right of the
Recipient to convey or encumber land or interests in land acquired with grant
proceeds without the consent of the Council, and to insure that such lands and
Interests therein be devoted exclusively to the state highway purposes for which
they were acquired.
E. Agreement to cavey, The Recipient agrees that upon the request of the
authority authorized to construct the highway for which this right-of-way has
been reserved, the Recipient will convey the property to the authority at the
same price (including costs of appraisal and title examination) which the
Recipient paid for the property.
F. Rights Reserved. In the event that the Council finds that there has been a
failure to comply with the provisions of this agreement, the Council reserves the
right to take any and all actions as it deems necessary or appropriate to protect
the Council's interest, provided that the Council agrees to notify the Recipient of
(I)
any such failure to comply and to provide a reasonable opportunity to comply.
a Amendments, The terms of this agreement may be changed or modified by
mutual agreement of the parties hereto. Such changes or modifications shad be
effective only upon the esecution of written amendments signed by authorized
representatives of the Council and Recipient.
H. Compliance with Certain_Laws. The Recipient agrees to comply with all
applicable laws relating to nondiscrimination, affirmative action, and public
purchase, contracting and employment.
In particular, Recipient agrees not to discriminate against any employee or
applicant for employment because of race, color, religion, scx, or national origin,
and to take affirmative action that applicants and employees are treated equally
with respect to the following: employment, upgrading, demotion, transfer,
recruitment, layoff, termination, rates of pay and other forms of compensation,
and selection for training.
Property Rental and Maintenance, The Recipient agrees to give every
consideration to rent and maintain the property (including improvements)
acquired with loan funds provided hereunder in a manner compatible with the
surrounding environment.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized representatives on the day and year first above written.
Approved as to form
Assistant Counsel
Approved as to form
City Attorney
METROPOLITAN COUNCIL
By
David Renz, Executive Director
CITY OF
By
Mayor
By
City Administrator
By
City Clerk
EXHIBIT B
t AGREEMENT AND RESTRICTIVE COVENANT , tklk— V
,
THIS AGREEMENT, made and entered into this day of
19_, by and between the City of , party of the first part, and the
Metropolitan Council of the State of Minnesota parry of the second part.
WITNESSETHr
WHEREAS, Party of the first part has acquired (describe here nature of interest) in
the real property, described on Exhibit A attached hereto and
Incorporated herein; and
WHEREAS, Party of the second part has contributed funds toward the acquisition of
said interest in said real property pursuant to its Loan Program and a
Loan Agreement with party of the first part as authorized by Minnesota
Statutes 473.167; and
WHEREAS, Said Loan Program was established pursuant to said law to provide for
the acquisition of property within the right-of-way of a state trunk
highway shown on an official map when necessary to avoid imminent
conversion of such property to a use which would jeopardize the
property's availability for highway construction.
NOW, THEREFORE, in consideration of the grant heretofore made by second party to first
party as aforesaid and in consideration of the mutual agreements and covenants herein
contained, the parties hereto agree as follows:
No sale, lease mortgage or other conveyance, nor the creation of any easement, restriction or
other encumbrance against the above-described real property shall be valid for any purpose
unless the written approval of the Metropolitan Council or its successors is duly filed and
recorded at the time of the filing and recording of the instrument to which such approval
pertains, nor shall said real property be used for any purpose except Trunk Highway 101 unless
the Metropolitan Council or its successors shall consent to such other usc or uses by instrument
in writing duly filed and recorded and designating the nature, extent and duration of thc use for
which such consent is given.
This Agreement and Restrictive Covenant may be enforced by the Metropolitan Council or its
successors or by any citizen residing within the metropolitan arcs as then defined by appropriate
action in the courts of the State of Minnesota.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in
their respective names all as of the date first above written.
Aproved as to form
Assistant Counsel
Approved as to form
City Attorney
METROPOLITAN COUNCIL
By
David Rent, Executive Director
CITY OF
By
Mayor
BY
City Administrator
By
City Clerk
to'
IbolLC.lay
BD12165
CITY OF EDEN PRAIRIE, MINNESOTA
Resolution No. 89-
Adopted November 7, 1989
RESOLUTION AUTHORIZING AND APPROVING ALL DOCUMENTS,
INSTRUMENTS, ACTIONS AND MATTERS NECESSARY OR APPROPRIATE
FOR OR PERTAINING TO THE ISSUANCE, SALE AND DELIVERY BY THE
CITY OF EDEN PRAIRIE, MINNESOTA OF ITS MULTIFAMILY HOUSING
REVENUE REFUNDING BONDS (PARE AT CITY WEST APARTMENTS
PROJECT) SERIES 1989 IN THE AGGREGATE PRINCIPAL AMOUNT NOT
TO Exam $i-g2o4Cood AND THE CURRENT REFUNDING AND
REDEMPTION OF ITS MULTIFAMILY HOUSING REVENUE BONDS (FHA
INSURED MORTGAGE LOAN-PARE AT CITY MT LIMITED PARTNERSHIP
PROJECT), SERIES 1985 ISSUED IN THE ORIGINAL AGGREGATE
PRINCIPAL AMOUNT OF $16,530,000.
WHEREAS, The City of Eden Prairie, Minnesota (the "Issuer") is a
municipal corporation and a political subdivision of the State of Minnesota,
authorized by the provisions of Minnesota Statutes, Chapter 462C, as amended
(the "Act") to, among other things, issue its revenue bonds pursuant to the
provisions of the Act for the purpose of carrying out any of its powers, and, as
security for the payment of the principal of, and interest on, any such bonds so
issued, to pledge the revenues and receipts therefrom;
WHEREAS, at the request of Park at City West Limited Partnership (the
Borrower"), a Minnesota limited partnership, the Issuer has heretofore issued
$16,530,000 in aggregate principal amount of its Multifamily Housing Revenue
Bonds (FEA Insured Mortgage Loan-Park at City West Limited Partnership Project),
Series 1985 (the "1985 Bonds"), the proceeds of which were applied to the costs
of acquiring, constructing and equipping a 288-unit multifamily housing facility
(the "Project"), such facilities to be used by persons of low and/or moderate
income and to be located in the City of Eden Prairie, Minnesota;
WHEREAS, the Borrower has requested and the Issuer desires now to
authorize and approve (i) the issuance, execution, sale and delivery of its
Multifamily Housing Revenue Refunding Bonds (Park at City West Apartments
Project) ,S r,,App.1989 (the "Bonds") in the aggregate principal amount not to
exceed $lOG.iOOG1 for the purpose of refunding the 1985 Bonds and (ii) the
redemption of the 1985 Bonds;
WHEREAS, the Bonds are to be issued under and secured by a Trust
Indenture (the "Indenture"), to be dated as of November 1, 1989 from the Issuer
to First Trust Company, Inc., as trustee or such other trustee as may be
approved by the officers of the Issuer executing the Indenture (the "Trustee");
WHEREAS, the proceeds of the Bonds are to be loaned to the Borrower
pursuant to a Financing Agreement (the "Financing Agreement"), to be dated of
even date with the Indenture, between the Issuer and the Borrower, for the
purpose of and in order to assist the Borrower in paying the costs of the
redemption of the 1985 Bonds;
WHEREAS, contemporaneously with the execution of the Indenture, the
Issuer, the Trustee and the Borrower will enter into an Amended and Restated
Land Use Restriction Agreement (the "Land Use Restriction Agreement"), dated as
of the date of the Indenture, in which the Borrower will covenant to comply with
the provisions of Section 103(b)(4)(A) of the Internal Revenue Code of 1954, as
amended;
WHEREAS, the 1985 Bonds will be refunded through redemption in
accordance with the terms of such 1985 Bonds and a Refunding Agreement (the
"Refunding Agreement"), dated as of the closing date of the Bonds, among the
Issuer, the Borrower, the Trustee and the trustee for the holders of the 1985
Bonds;
WHEREAS, the principal, redemption price and purchase price of and
interest on the Bonds will be payable solely and exclusively from (i) loan
payments to be made by the Borrower under the provisions of the Financing
Agreement and the Trustee Note and (ii) funds held by the Trustee pursuant to
the Indenture and available for such purpose, including funds drawn under a
Letter of Credit to be issued by The Sumitomo Trust and Banking Company,
Limited, New York Branch, in respect of the Bonds;
WHEREAS, Dougherty, Dawkins, Strand & Yost Incorporated (the
"Underwriter") has agreed to purchase the Bonds in accordance with the
provisions of a bond purchase agreement (the "Purchase Agreement") among the
Issuer, the Borrower and the Underwriter;
WHEREAS, the following documents have been presented to the Issuer for
approval in connection with the issuance, sale, and delivery of the Bonds:
(1) The proposed form of the Indenture, including the proposed form
of the Bonds;
(2) The proposed form of the Land Use Restriction Agreement;
(3) The proposed form of the Refunding Agreement;
(4) The proposed form of the Purchase Agreement; and
(5) The proposed preliminary official statement (the "Preliminary
Official Statement") relating to the Bonds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TRE CITY OF EDEN
PRAIRIE, MINNESOTA, AS FOLLOWS:
Section I. Findings with Respect to the Project. The Issuer hereby
finds with respect to the Project that the refinancing thereof by means of the
issuance of the Bonds would be in the best interests of the Issuer and its
inhabitants, and would further the housing policies and goals set forth in the
2
Housing Plan of the Issuer and the Multifamily Housing Program of the Issuer
adopted thereunder.
Section 2. Authorization of the Issuance of the Bonds. Under and pursuant to the provisions of the Act, the Issuer hereby authorizes the
execution, issuance, sale and delivery to the Underwriter in consideration of
payment therefor, of the Bonds, the proceeds of the sale thereof to be used for
the purpose of refunding the 1985 Bonds,
Section 3. Approval of the Forms of Documents. The form, content and
provisions of the Indenture, the Financing Agreement, the Refunding Agreement,
the Land Use Restriction Agreement and the Purchase Agreement presented to this
meeting of the City Council of the Issuer, are approved; and the Mayor and the
City Manager of the Issuer are hereby authorized, empowered and directed to
execute, acknowledge and deliver said documents in the name, and on behalf, of
the Issuer.
Said documents are to be in substantially the form now before this
meeting of the City Council of the Issuer, or with such changes therein as shall
be approved by the officers of the Issuer executing the same, their execution
thereof to constitute conclusive evidence of their approval of any and all such
changes or revisions.
The officers of the Issuer are hereby authorized, empowered and
directed, from and after the execution and delivery of said documents, to do all
acts and things, and execute all documents, as may be necessary or convenient to
carry out, and comply with, the provision of said documents, as executed and
delivered.
Section 4. Approval of the Bonds. The form, content and provisions
of the Bonds, as set forth in the Indenture and as presented to this meeting of
the City Council of the Issuer, subject to appropriate insertions and revisions,
are hereby approved, and the appropriate officers of the Issuer are hereby
authorized, empowered and directed to execute, by manual or facsimile signature,
attest and deliver to the Trustee for authentication, and thereafter, to deliver
or cause to be delivered to the Underwriter, the Bonds in consideration of
payment therefor in the name and on behalf of the Issuer. The Bonds are to be
substantially the form now before this meeting of the City Council of the
Issuer, or with such changes therein as shall be approved by the officers of the
Issuer executing the same (provided that the final maturity of the Bonds shall
not be later than November 1, 2020 and the initial interest rate on the Bonds
shall be the rate determined as set forth in the form of the Indenture and
approved by the officers of the Issuer executing the Purchase Agreement), their
execution thereof to constitute conclusive evidence of their approval of any and
all such changes or revisions. When the Bonds shall be executed, attested,
authenticated and delivered in the manner contemplated herein, in the aggregate
principal amount not to exceed Serenteerr—M44-4-torr—Be+litrs ($4-7-7030,000), they shall conclusively be the approved form of the Bonds. ,/
Section 5. The Preliminary Official Statement and the Official
Statement. The Bonds will be offered for sale by the Underwriter by
3
means of the Preliminary Official Statement and an Official Statement relating
to the Bonds (the "Official Statement"). The Issuer hereby consents to the
distribution of the Preliminary Official Statement and the Official Statement to
prospective purchasers of the Bonds. The Issuer has not participated in the
preparation of the Preliminary Official Statement or the Official Statement, has
made no independent investigation with respect to the information contained
therein and assumes no responsibility for the accuracy or completeness of such
information.
Section 6. Redemption of 1985 Bonds. The redemption of the 1985
Bonds is hereby approved and the trustee for the holders of the 1985 Bonds is
hereby authorized and directed to call the 1985 Bonds for redemption on such
date or dates as may be selected by the trustee for the holders of the
1985 Bonds in accordance with the terms of the indenture under which the 1985
Bonds were issued. Upon payment or provision for payment of the 1985 Bonds with
the proceeds of the Bonds, the officers of the Issuer are hereby authorized and
directed to request and direct the trustee for the holders of the 1985 Bonds to
release, cancel and discharge the lien of the indenture under which the 1985
Bonds were issued and to do and cause to be done on behalf of and in the name of
the Issuer all things requisite and necessary under such indenture to effect
such release, cancellation and discharge of the lien of such indenture. The
officers of the Issuer are authorized and directed to execute and deliver such
other documents and to take such other action as may be necessary or proper to
effect the refunding of the 1985 Bonds and the refinancing of the Project.
Section 7. Incidental Action. The officers of the Issuer are hereby
authorized and directed to execute in the name and behalf of the Issuer any
other documents and certificates necessary to the transaction described above
and copies of all of the documents necessary to the transaction herein described
shall be delivered, filed and recorded as provided in the Financing Agreement,
the Land Use Restriction Agreement, the Refunding Agreement and the Indenture.
The Mayor, City Manager, City Clerk and other officers of the Issuer are further
authorized and directed to prepare and furnish to the Underwriter and Bond
Counsel certified copies of all proceedings and records of the Issuer relating
to the Bonds, and such other affidavits and certificates as may be required to
show the facts relating to the legality of the Bonds as such facts appear from
the books and records in the officers' custody and control or as otherwise known
to them.
Section 8. Limitations of the Issuer's Obligation. Notwithstanding
anything contained in the Bonds or the documents referred to herein, the Bonds
shall not constitute a debt of the Issuer within the meaning of any
constitutional or statutory limitation, and shall not be payable from nor
charged upon any funds other than the revenues pledged to the payment thereof,
and no holder of the Bonds shall ever have the right to compel any exercise of
the taxing power of the Issuer to pay the Bonds or the premium, if any, or
interest thereon, or to enforce payment thereof against any property of the
Issuer other than those rights and interests of the Issuer which have been
pledged to the payment thereof, and the Bonds shall not constitute a charge,
lien or encumbrance, legal equitable, upon any property of the Issuer other than
those rights and interests of the Issuer which have been pledged to the payment
4
thereof. The agreement or the Issuer to perform the covenants and other
provisions contained in this resolution or the Bonds or the documents shall be
subject at all times to the availability of the revenues furnished by the
Developer sufficient to pay all costs of such performance or the enforcement
thereof, and the Issuer shall not be subject to any personal or pecuniary
liability thereon.
Section 9. Captions. The captions or headings in this Resolution are
for convenience only and shall in no way define, limit, or describe the scope or
intent of any provision hereof.
Section 10. Conflicting Resolutions Repealed; Effective Date. All resolutions or parts thereof in conflict herewith are, to the extent of such
conflict, hereby repealed, and this Resolution shall take effect from and after
its adoption.
Approved and adopted this 7th day of November, 1989.
[SEAL]
Mayor
AITEST:
City Manager
5
MEMORANDUM
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Mayor and City Council
City Manager Carl J. Jullie
Assistant to the City Manager Craig W. Dawso
n
1
Proposed 1990 Budget Follow-up
November 9, 1989
I. RESPONSES TO QUESTIONS
Attached are a variety of reports responding
t
o
q
u
e
s
t
i
o
n
s
p
o
s
e
d
b
y
t
h
e
Council at its October 26 budget meeting. Th
e
s
e
r
e
p
o
r
t
s
w
i
l
l
b
e
l
i
s
t
e
d
below.
Four items are not addressed in the memorand
a
.
T
h
e
s
e
i
n
c
l
u
d
e
:
1) Civil Defense Siren: A new siren is proposed for the west-
central part of the City. This siren, like th
e
o
t
h
e
r
s
i
n
t
h
e
system, would have a 4500-foot range. This si
r
e
n
c
o
u
l
d
b
e
postponed until 1991 if development takes plac
e
s
l
o
w
l
y
i
n
t
h
e
recently-approved residential subdivisions wes
t
o
f
M
i
t
c
h
e
l
l
Lake.
2) City-owned Computer System: Annual operating costs for the
City's own computer system would be in the $40
,
0
0
0
-
$
5
0
,
0
0
0
range. Preliminary information on appropriate
c
o
m
p
u
t
e
r
mainframes suggests capital costs of $60,000 -
$
1
2
0
,
0
0
0
p
l
u
s
the cost of a special climate- and dust-contro
l
l
e
d
c
o
m
p
u
t
e
r
room.
Before making a decision about purchasing a
s
y
s
t
e
m
,
s
t
a
f
f
would suggest that outside professional serv
i
c
e
s
b
e
o
b
t
a
i
n
e
d
to evaluate the City's needs and make recomm
e
n
d
a
t
i
o
n
s
o
n
available hardware.
3) Legal Services-Counselor: Council wished to discuss the
level of funding to be shown in this budget a
n
d
t
h
e
e
x
t
e
n
t
t
o
which the General Fund surplus should be used
f
o
r
s
p
e
c
i
a
l
c
a
s
e
s
.
4) Machine Rentals in General Shared Services: This line shows a typographical errii7R-110,000 in the budget - it should
read 117,000. Expenses here include instal
l
m
e
n
t
a
n
d
maintenance payments on two large copiers and
m
a
i
n
t
e
n
a
n
c
e
on the postage meter at the City Offices.
Below is the list of reports included in this
i
n
f
o
r
m
a
t
i
o
n
p
a
c
k
e
t
:
1. Use of Overtime
2. Mileage/Car Allowance
3. Table showing Market Value Growth, 1988 to 19
8
9
4. Assessing Department Activities/Time Spent
5. Building Division Activities for 1990
-2-
6. Safety Training Proposed for 1990
7. Responses from Parks, Recreation & Natural Resources Department
8. Responses from Public Works Department.
9. Explanation of Fire Engine replacement program.
II. PUBLIC HEARING(S)
Truth-in-Taxation requirements call for a public hearing process on the
proposed budget and tax levy. The rules call for at least two dates:
one for the initial hearing, and dates for any possible reconvening of
the hearing.
It is suggested that the Council set the public hearing for 7:30 PM
Thursday, November 30 and the reconvened hearing on the December 19
Council meeting.
Truth-in-Taxation requires a large advertisement to be placed in the
City's official newspaper indicating the meeting dates and the proposed
levy. As in the process followed in August (before the rules changed),
the proposed tax levy published cannot be exceeded. In order to provide
the Council flexibility, it is recommended that the levy published be
the City's levy limit as recently calculated by the State - $12,723,330.
CWD:jdp
Attachments
MEMORANDUM
TO:
Mayor and City Council
FROM:
City Manager Carl J. Jullie C:
SUBJECT:
Use of Overtime
DATE:
November 8, 1989
At the budget meeting held October 26 the Council requested additional
information about policies and practices on the use of overtime.
A few years ago staff reviewed each position to determine if, under the
rules of the Fair Labor Standards Act (FLSA), they were eligible or exempt
from overtime/compensatory time requirements. Generally, management,
supervisory, and professional positions are exempt. A majority of
positions in the organization are eligible.
Use of overtime must be authorized by the responsible department head.
Reasons for overtime are varied and often seasonal in nature. If requests
for overtime exceed the amount budgeted for a particular program, the city
manager's approval is required. In some instances, compensatory time off
may be offered in lieu of overtime paid. Whether comp time is offered
depends on the department head's assessment of the workload the department
must handle.
Department heads have been asked to relate how they authorize overtime and
to characterize the activities which require overtime. Copies of these
memoranda are attached.
CJJ:jdp
Attachments
Memorandum
To:
Carl Jullie, City Manager
From:
Steve Sinell, City Assessor,
Date:
November 7, 1989
Subject: Assessing Department Overtime Usage
The assessing department primarily uses overtime to meet our annual
deadlines. The responsibilities of the assessing department include
the appraisal of 25 percent of the existing properties in the city
and appraisals of all new construction as of January 2nd, the date
of assessment.
It is very difficult to predict early in the assessment cycle how
much work is going to be involved with the new construction appraisals.
The complexity and number of new construction appraisals that will
have to be made is unknown early in the assessment cycle and overtime
is used to meet state statute imposed deadlines.
The number and complexity of board of review appraisals necessary is
unknown until the board meets and the board, and the assessing staff,
only have 20 calendar days to complete their work. Overtime has been
necessary to meet the board of review deadlines.
All use of overtime is authorized by the city assessor. The volume
and complexity of the work necessary is compared to historical costs
(time spent) and overtime is requested or required of the assessing
staff to meet the deadlines.
To complete the January 2nd, 1989 assessment the assessing department
spent $8,787.92 on overtime in fiscal year 1989.
I have requested a $10,000 overtime budget for fiscal year 1990
anticipating that it will be necessary to meet our new state imposed
deadline of February 1, 1990 for completion of the assessment and for
the spring 1990 Eden Prairie Board of Review.
SRS/akn
MEMO
TO: Carl J. Jullie, City Manager
FROM: Kevin Schmieg, Director of Inspections, Safety & Facilities
SOO: Departmental use of part time employees and overtime
DATE: November 8, 1989
OVERTIME
Overtime is utilized in the following situations:
Facilities
. To provide necessary custodial services when a custodian is
sick or on vacation.
• To provide snow removal at the Police and Fire Stations for
Emergency Personal.
• To perform needed after hour repairs of faulty or damaged
equipment.
Inspections
. To perform after hour fire investigations.
. To perform grease duct inspections. These inspections are
regularly done at all commercial kitchens within Eden
Prairie and generally occur at 2:00A.M. The city collects
a permit fee for these inspections.
. To provide staff coverage when an employee is sick or on
vacation.
. To provide for additional inspection to meet the needs of
contractors during peak construction periods.
PARTTIT'S
Part time temporary employees are occasionally utilized for the following:
. To provide coverage when an employee is sick or on vacation
for an extended time period.
. To do follow-up inspections on projects that were issued
permits but never received final inspection approval.
MEMORANDUM
TO: Carl Jullie, City Manager
FROM: Bob Lambert, Director of Parks, Recreation & Natura
l
Resourcesikg„e
DATE: November 2, 1989
SUBJECT: Overtime Approval Policy
The majority of the overtime relating to the Parks, Recre
a
t
i
o
n
a
n
d
Natural Resources Department is used by park maintenan
c
e
s
t
a
f
f
.
The existing policy is that no overtime is authorized unl
e
s
s
t
h
e
r
e
is prior approval by the Department Head, unless it
i
s
a
s
n
o
w
emergency. Overtime is approved under the following con
d
i
t
i
o
n
s
:
1. Maintenance staff are working on a project that need
s
t
o
b
e
completed by a certain date for a variety of reasons;
m
o
s
t
o
f
which would relate to fall projects that should be co
m
p
l
e
t
e
d
prior to freeze up.
2. Overtime is also approved for other projects that h
a
v
e
a
limited time frame in which to complete the project,
s
u
c
h
a
s
seeding of parkland which must be done during a limited
p
e
r
i
o
d
in the spring and in the fall. Also overtime has been a
p
p
r
o
v
e
d
for weed spraying which requires a limited period o
f
t
i
m
e
during the spring and early summer during extremely sti
l
l
(
n
o
wind) conditions.
These are the only times in which overtime is approve
d
f
o
r
p
a
r
k
maintenance.
Overtime is also approved for the Community Center m
a
i
n
t
e
n
a
n
c
e
staff on occasion, but is limited to calling in staff
a
f
t
e
r
h
o
u
r
s
when equipment has broken. This generally relates to
a
p
i
e
c
e
o
f
equipment such as the compressors or the Zamboni
w
h
i
c
h
m
u
s
t
continue to operate in order to keep the building open
.
There is limited overtime approved for secretarial sta
f
f
w
h
e
n
i
t
is imperative to complete reports for Commission o
r
C
o
u
n
c
i
l
meetings. This occurs on a very limited basis.
The vast majority of the parks, recreation and natural
r
e
s
o
u
r
c
e
s
staff that work evening or odd hours are exempt from ove
r
t
i
m
e
.
BL:mdd
' ! •
1 .2! IIFH.iF tiFF er -ri.hr Et•.,
, [ •[..
7 7 : ,t 7' F11 -C.)1,1 v.r1t
thOF
t. -[..t • t 1. — [-rt.
e 11 , n7*-1. 1.7 E7,77 3.(1 ,71 our-
alt:70 -E7? i.,•nn • c.r -c.omer -rt to
.[ 7 . fri ,)1 .-C.:‘ ()i -+ -duty lLtIt(wit.
rpr t. he end at
El; IF F h-, t J.-- nt F 01,
1. r -r- T • t F 1 0 r:..-.1c1F..d over - I.
f!,5,Froi ch,1,ocJtFa In t
fr=i har,..
rst.e.•:t rtrt
• .1 • ,i1 ,77 • •,' [
[r t • -cr 7.-t
!
t 1 tit t tIt`t"It
n ,'
'tt t1 , :
t t't 1 47:071Cf2 t'.1).
..-4 • ••' •-• ti,t,
.ijflcir „' 1 -,\T LT_ ,-1 -n,-_•.-n ••
t F t.• ,
t -.)•_ rttlitt ,
-MEMORANDUM-
TO:
Carl J. Jullie, City Manager
FROM: Eugene A. Dietz, P.E.
Director of Public Works
DATE: November 8, 1989
RE:
Public Works Overtime
By Division, the Public Works Department utilizes overtime and authorizes it
in the following:
ENGINEERING. The Engineering Division has a budget of $10,000.00. Overtime
is approved for use by the City Engineer, but is in fact mostly dependent
upon the needs of contractors and special projects. Approximately 50% to 70%
of the overtime is utilized by our field crew consisting of two inspectors,
the Chief Surveyor and his assistant. The inspectors have an ordinary work
week of 40 hours, but during the construction season it is not uncommon for
them to work 10 or 11 hour days. Some contractors may start their operations
at 7:00 and we may find it necessary to test roll a new roadway prior to
paving at 5:00. In any event, we try to have our field inspectors doing spot
inspections on all construction projects during the entire day. Most
contractors are working 10-hour days during the construction season and on
occasion we have Saturday and Holiday routines -- especially toward the end
of the season when weather has created problems and it is necessary to
complete a project prior to winter shutdown. The actual amount of overtime
varies from year to year, but the historical trend is what is utilized for
budgeting purposes.
The office staff accounts for the balance of the overtime usage. In
particular, during special assessment time, one senior engineering technician
and the secretary spend a significant amount of overtime to complete the task
of preparing the assessment role and notice preparation. Due to the nature
of the special assessment hearing process, we have a very short time frame
(approximately 30-45 days) to develop all of the information for an
assessment role that usually has a value of $3 to $5 million dollars. This
can often times include several hundred parcels of property. The tasks
during this process is to wait until the last minute to collect all the
figures so that as much of the work can be completed as possible, thereby
eliminating the amount of estimating necessary to determine the amounts to be
assessed. Once completed, we have to process the information to the City
Council within a certain time frame to get the public hearing held, resolve
any outstanding issues and certify the information to the Hennepin County.
For about a 30-day period, this is the main function of one of the senior
engineering technicians and upon completion, some additional overtime is
necessary to catch up for the work that was laid aside to accomplish the
assessment task. Additionally, there are peaks and valleys in the work load
in the Engineering Division depending on the level of development. We
typically expect to utilize some overtime to accomplish our daily tasks
rather than hiring staff for peak levels.
Page 2 of 3
STREET MAINTENANCE. $15,000.00 is budgeted for snow and ice control and is
based on an "average" condition. Depending on the number of days of icing
conditions and the number of snowfalls, this number can be more than adequate
or can fall well short of the actual overtime expended. We always utilize
overtime for any snowfall situation, since we cannot accomplish the task
during one 8-hour shift. Depending on whether that operation begins on a
weekend or not has a lot to do with the actual amount of overtime that will
be utilized. In all instances, a supervisor makes a decision to utilize
overtime and it is done on a call-list basis.
The general budget for the Street Division includes $9,000.00 for overtime as
well. The following operations and percentages of time are the expected
utilization:
1. Paving Operations (40%). When we do pavement overlays, we go to 10-hour
days in order to provide an efficient operation. When we pave, we
utilize 14 people with a resultant overtime of $500 - $600 per day.
2. Street Sweeping (45%). Again, when we do our Spring sweeping, we go to
10-hour days to match the contractors schedule and we utilize
approximately 7 people for three weeks.
3. Storm Damage (5%). We maintain a small amount overtime in the budget
for calling out work crews to clean up storm damage that occurs on an
occasional basis.
4. Signal Light Maintenance (5%). We have a number of signal lights that
are our responsibility to maintain. Usually the Police Department
notifies a supervisor of any emergency after hour needs and based on a
call list routine, a maintenance worker is dispatched for the repair.
5. Miscellaneous (5%).
It is important to understand that due to the union contract, whenever we
have an after hours call back by an employee, there is a two-hour minimum
overtime payment. Therefore, even though it may take only 45 minutes for an
employee to repair a signal light, it still costs aproximately $40.00 in
wages for that call-back. The Police Department has been very good in
limiting the calls for emergency situations only, but when a main signal is
malfunctioning, there is no alternative but to utilize the overtime. This is
the case for approximately 15% of our overtime budget. The paving and
sweeping operations are scheduled in advance and is based on efficient
utilization of equipment and maintaining a reasonable schedule for completion
of the operation.
Page 3 of 3
EQUIPMENT MAINTENANCE. We have a budget of $8,000.00 for overtime for the
Equipment Maintenance Division. The mechanics draw overtime for the following:
1. Snow Plowing (60%). The mechanics maintain the same schedule as the
snow plow operators during snow emergencies.
Snow plowing is extremely hard on equipment and we maintain the plows,
loaders and Park Maintenance snow removal equipment during this period.
2. Street Sweeping (25%). Street sweepers are extremely labo
r
i
n
t
e
n
s
i
v
e
t
o
maintain. We keep two mechanics on duty during the extended work hou
r
s
during our sweeping operation in order to keep the equipmen
t
r
u
n
n
i
n
g
.
3. Peak Loading (10%). During certain times of the year, we will get
backlogged on equipment maintenance and repairs and we find
i
t
n
e
c
e
s
s
a
r
y
to go into an overtime mode to keep up with the demand.
For example, during a three-week period this summer, we were trying to
g
e
t
t
h
e
n
e
w
squad cars ready for operation (installing radio equipment,
l
i
g
h
t
b
a
r
s
,
bumpers, etc.) and we still had the normal routine to m
a
i
n
t
a
i
n
.
We therefore extended our work day by an hour for a period o
f
t
h
r
e
e
w
e
e
k
s
to meet this demand. This is a cost effective alternative to staffing
at a higher level.
4. Night Breakdowns for Police Department and Fire Departm
e
n
t
(
5
%
)
.
As indicated above, overtime is not necessarily planned fo
r
t
h
e
P
u
b
l
i
c
W
o
r
k
s
Department, but rather is a reaction to the particular
n
e
e
d
s
a
t
t
h
e
m
o
m
e
n
t
.
We envision a certain amount of overtime for some of rou
t
i
n
e
o
p
e
r
a
t
i
o
n
s
,
b
u
t
often times it is dictated by developers, weather or the
u
n
p
r
e
d
i
c
t
a
b
l
e
n
a
t
u
r
e
of equipment failure.
EAD:ssa
MEMORANDUM
TO:
Carl Jullie
FROM: Natalie Swaggert
Director Human Resources/Services
DATE: November 8, 1989
SUBJECT: Deparment Head Car Allowance
As you requested I have compiled some additional background information on the City's
Car Allowance program.
The car allowance which is $200/month is an integral part of the City's compensation
program and is communicated as such at the time a job offer is made. (Attachment #1
City of Eden Prairie Benefit Program). The car allowance is reserved for upper
management positions only and is taxable income to the extent that the employee does
not claim it as a business related expense.
In exchange for the car allowance, department heads are expected to have their
personal vehicle available and to use it to conduct business within and outside the
city limits. Because the city offices are located at seven different sites (City
Hall, Police, Water Plant, Parks & Public Works garage, Community Center, Sr. Center,
Outdoor Center) a great deal of flexibility in transportation is required to manage
employees, projects and programs. In addition department heads routinely attend
meetings, visit construction sites, meet with developers, participate on multi-city
task teams, attend hearings and represent the City at professional functions. Beyond
the scope of the normal work day, department heads are expected to attend Commission
meetings, Council meetings, Public Hearings and other City-sponsored functions and
events.
The car allowance has been part of the City's compensation/benefit plan since 1977.
In 1987 the car allowance was increased from $185/month to $200/month after a survey
indicated that the Eden Prairie car allowance lagged that of other cities. A
telephone survey-update completed this past week again indicates that the Eden
Prairie allowance is conservative. A survey update is attached for your referance.
(Attachment #2 Car Allowance/Take-home Vehicle Benefits).
Should a decision be made to eliminate the car allowance program, the 1990 budget
should be modified to reflect the following:
A. Salary Conversion: Because the car allowance was part of the compensation
package offered at the time of employment the current $200/month allowance
($2400/year) should be converted to the employees salary base.
8. Increased Fleet Size: The number of vehicles in the City's fleet will have
to be increacid—ro provide adequate flexibility for the use of nine
Department Heads (5300 approximate trips per year).
C. Take-home Vehicles: The use of take-home vehicles may have to be
reconsidered for Department Heads with heavy evening meeting schedules and/or
emergency response requirements.
I hope this provides you with the information you need.
12
At t ach m e n t #1
CITY OF EDEN PRAIRIE
BENEFIT PROGRAM
EMPLOYEE CLASSIFICATION
BENEFIT Overload/On-Call 1 < 20 Hours/ Week Temporary Seasonal 1 Part Time - (20 - 30 hours/week) 1 Part Time ' (32+ hours/week) Full Time LNon-exempt Exempt 11 Director (Dept. Head) City Manager , LEGISLATED BENEFITS Workman's CompensationXXXXXXX
Overtime (FLSA) XXXXX
PERA XXXXXX LEAVE BENEFITS Holidays PR PRXXXX
Std. PR PR X Vacation
Exec. X 0 X
Sick Time Accrual/Lc. PR PR X 0 X X
Short Term Disability X X X 0 X
Long Term Disability XXXXX INSURANCE BENEFITS Medical XXXXX
Dental XXXXX
Basic XXXXX LIFE Sup 500 ...— X_ X Sup/Dep 0 XXXX
Flexible Contrib. Acct. 0 XXXX
.-- —
...— IFRINGE BENEFITS Severance Bank 0 0 X 0 X
Deferred Compensation XXXXX
Employee Assistance 0 0 X X X
Tuition Reimbursement 0 0 0 X X
Car Allowance/Car • X X
Fitness Program X X X X X
PR= Prorated
Attachment #2
CAR ALLOWANCE/TAKE HOME VEHICLE BENEFITS
APPLE VALLEY
Choice: The City Manager and department heads may chos
e
e
i
t
h
e
r
a
t
a
k
e
h
o
m
e
vehicle for both personal and businesses purpo
s
e
s
o
r
t
h
e
y
m
a
y
chose to take a $225/mo car allowance.
City Manager: Has chosen the $225/mo car allo
w
a
n
c
e
Department Heads: All have chosen the $225/mo
c
a
r
a
l
l
o
w
a
n
c
e
Mileage: 24 cents/mile
BLOOMINGTON
City Manager: $250/mo car allowance
Department Heads (executive supervisory posi
t
i
o
n
s
)
:
$
7
5
-
2
5
0
/
m
o
n
t
h
Mileage: 23 cents/mile
BURNS VILLE
City Manager: $200/mo car allowance
Department Heads: $200/mo car allowance
Mileage: 22 cents/mile
GOLDEN VALLEY
City Manager: $369.75/mo car allowance
Department Heads:
Director of Public Works:
$369.75/mo car allowance Deputy Director of Public Works: $369.75/
Police Captains: $233.75/
11
Mileage: 25.5 cents/mile
MINNETONKA
City Manager: Take home vehicle (business and
p
e
r
s
o
n
a
l
)
Department Heads: Take home vehicle (busines
s
u
s
e
o
n
l
y
)
Mileage: 23 cents/mile
CITY OF EDEN PRAIRIE MARKET VALUE GROWTH 1988 - 1989 26.9% 6.4 7.1 7.8 0.7 8.6 -0-1.1 7.8 Property Type Apartments Commercial Industrial Residential (1-2 Fun.) Condominium Townhouse Vacant Land Other 1989 1989 1988 EMV New Constr. Appreciation 118,736.100 31,946,300 778,700 151,461,400 389,563,800 25.105,500 6.952,900 421,622,200 237,615,000 13,096,500 16,850,800 267,562,300 981,859,400 76,830,700 70,146,400 1,128,836.500 70,909,000 510,200 - 630,700 70,788,500 94,620,500 8,158,900 3,297,200 106,076,600 76,635,700 - 0 - 14,512,000 91,147,700 26,443,000 294,000 792,000 27,822,300 1,996,382,500 155,996,600 112,938,400 2,265,317,500 1989 1989 1989 % of Appreciation Overall Growth % Total ENV 27.6% 6.7% 8.2 18.6 12.6 11.8 7.1 14.9 49.8 - 0.9 - 0.2 3.1 3.5 12.1 4.7 18.9 18.9 4.0 2.8 3.9 1.3 5.6 13.4 100.0 1989 1989 EMV New Constr. 0.7% 1.8 5.5
Memorandum
To:
From:
Date:
Subject:
Carl Jullie, City Manager
Steve Sinell, City Assessor _....--
November 7, 1989
Assessing Department Activities/Time Spent
Questions were raised by the City Council at their October 26th
budget meeting regarding the time spent per appraisal by the
assessing department.
The Assessing Department is responsible for establishing
valuations and classifications for all real property in the City
for purposes of taxation as of January 2nd, the statutory date of
assessment, each year.
By Minnesota Statutes, the Assessing Department must establish
valuations for all new construction; physically view and
appraise existing parcels at least once every four years; and
annually adjust valuations of properties, if necessary based on
sales studies and other pertinent information to ensure
uniformity with those properties actually viewed and appraised.
The Assessing Department performs these functions as well as
processing homestead classification applications, assembling
information and preparing appraisal reports for the annual Board
of Review, representing the city in tax court matters relating to
property valuation and disseminating tax and real estate
information to the public and other government agencies.
As the city grows we see an increased workload due to new
construction and an increasing number of parcels to be revalued each year. In addition to the number of required appraisals
growing, the complexity is increasing each year as the city
becomes more affluent and more complex and expensive homes,
apartments and commercial properties are built.
In addition to the time spent on the actual appraisals there is
considerable time spent on studying the real estate markets to
develop the mass appraisal rates, there is training time
necessary to keep the appraisers licensed and qualified, and much
time is spent answering questions and explaining the property tax
system and individual property values and classifications.
The assessing department attempts to spend as much time as
necessary with each taxpayer to address their questions and
concerns. This takes time.
The time spent per appraisal may be as little as 15 minutes on a
routine revaluation of a townhouse, or as much as a week on a
complex commercial industrial tax court appraisal.
To help analyze the work flow and time spent for predicting
future work deadlines, overtime needs, and staff expansions I've
had the appraisal staff log the amount of time spent on the
various tasks or activities they do.
The general categories are:
1) Residential Revaluation and New Construction: includes all
property types except apartment, commercial, and industrial.
2) Apartment Revaluation and New Construction
3) Commercial/Industrial Revaluation and New Construction
4) Board of Review: includes all phone, in person, inspection
appraisal, discussion, and reporting work associated with
the board of review.
5) Abatement Appraisal: administrative appeals after the board
of review has met.
6) Tax Court: all appraisal and discussion time involved with
tax court petitions.
7) Appraisal Related Assessment Work: includes time spent on
appraisal manual updates, property divisions, data exchange,
sales books, appraisal related training, and assisting the
City or County Assessor on appraisals.
8) Administrative Related Assessment Work: includes non—
appraisal seminars or meetings, assessment posting,
homestead applications, computer data entry, and routine
information requests.
9) Special Projects: are activities not normally necessary
during the course of the assessment cycle, such as exempt
property appraisals and computer program changes.
10) Overhead: Includes vacation, sick time, and holidays.
The time spent for the 1989 assessment, May 1988 thru May 1989 by
the 5.8 appraisers is, by activity:
1) Residential Revaluation and New Construction: 5,538 hours to
complete 4,644 appraisals, or 72 minutes each.
2) Apartment Revaluation and New Construction: 167 hours to
complete 16 appraisals, or 10.44 hours each.
3) Commercial and Industrial Revaluation and New Construction:
130 hours assisting the city assessor on commercial and
industrial appraisals.
4) Board of Review: 1318 hours to complete 135 reviews, talk
with approximately 350 people, and attend board of review
meeting.
5) Abatement Appraisals: 188 hours spent.
6) Tax Court: 49 hours spent assisting city assessor on tax
petition.
7) Appraisal Related Assessment Work: 1205 hours spent.
8) Administrative Related Assessment Work: 1145 hours spent.
9) Special Projects: 404 hours spent.
10) Overhead: 1541 hours spent.
The total hours spent by the appraisal staff to complete the
1/2/89 assessment are 11,685 hours. The staff size was 4.8
appraisers from 5/88 to 9/88 when it went to 5.8 appraisers.
The clerical and administrative support staff spent 4,435 hours
on the 1/2/89 assessment. The clerical staff is 2 people, plus
187 hours of temporay help.
The city assessor spent 2,355 hours on the 1/2/89 assessment.
Time was spent on supervision, management, commercial and
industrial appraisals, board of review, and tax court.
The trends I've found over the past several years are: 1) the
new homes being constructed in Eden Prairie are more complex,
more expensive,more time consuming, and more likely to appeal.
2) the apartment, commercial, and industrial properties are more
complex, more expensive, and more likely to appeal. 3) Property
owners and tenants are more likely to call and state their
displeasure with real estate taxes. All of these factors make it
difficult to achieve greater efficiency without reducing the
amount of time the appraisers, support staff, and city assessor
make available for listening and talking with taxpayers.
SRS/akn
MEMO
TO: Carl J. Jullie, City Manager
FROM: Kevin Schmieg, Director of Inspections, Safety & Facilities
SUBJ: Building Department Activity
DATE: November 8, 1989
Permit Issuanee (thru October)
Building Permits 1,067
Permits other than building 2.990
Total Permits 4,057
Insiections (thru October)
Requested Inspections 8,757
Projected Activity jpvel
1990 The number of permits to be issued in 1990 is ex-
pected to be comparable to those issued in 1989.
The volume of building activity will be dependent
upon the status of mortgage interest rates.
1991 could potentially be a strong year in terms of
building permit issuance. In the event that
interest rates remain favorable, projects by
Centex, US Homes, and New Concepts will by then be
established and cause a significant number of
permits to be issued.
Future Projects
Work towards the adoption of a housing code for rental
property. Inspections would be performed on a complaint basis.
The Met Council is requiring that we adopt an ordinance regu-
lating Septic Systems. Every existing septic system would be
subject to a field inspection every 3 years.
During the winter slowdown period the building inspectors will
assist the Fire Inspectors in performing inspections of
existing occupancies.
• Initiate an existing deck inspc!ction program. The majority of
decks constructed prior to 1952 were constructed of non-treated
materials, many of which are in a state of disrepair.
MEMO
TO: Carl J Jullie, City Manager
FROM: Kevin Schmieg,
Director of Inspections, Safety & Facilities
SUBJECT: Safety Training
DATE: November 6, 1989
The ultimate goal of the Safety Program is to eliminate preventable
accidents and create a safe working environment for all city employees.
The most effective way to eliminate preventable accidents is to educate and
train employees in safe work practices.
Prior to the formation of the Safety Division, training was done on a
departmental basis. The use of a centralized safety training program will
insure a consistent level of training for all employees.
The following is a list of safety training programs that are being recom-
mended:
. Employee Right-to-Know
• Back Seminar
• Basic First Aid
• Defensive Driving
. Confined Space Entry
• CPR
. Training for individuals that have specific safety or
health problems. (i.e. past back injuries, a car
accident,etc...)
• Purchasing safety training video's on the proper
and safe operation of tools and equipment.
MEMORANDUM
TO: Carl Jullie, City Manager
FROM: Bob Lambert, Director of Parks, Recreation and Natural
Resources—T4i_
DATE: November 3, 1989
SUBJECT: 1990 Budget Request Questions/Clarifications
During the first budget hearing review by the City Coun
c
i
l
,
apparently there have been a number of questions raised rega
r
d
i
n
g
the 1990 budget request submitted for the Parks, Recreatio
n
a
n
d
Natural Resources Department. The purpose of this memo i
s
t
o
attempt to address the questions raised by various Councilmemb
e
r
s
.
POLICY FOR CHARGING FEES
Attached to this memo are pages 157 and 158 from the "poli
c
i
e
s
chapter" of the Park and Open Space System Plan that was ado
p
t
e
d
by the City Council earlier this year. The policies that
a
r
e
covered within that chapter are policies that have been adopt
e
d
b
y
the City Council over the last 12 years. The City Council ha
s
o
n
various occasions discussed fees and charges for various prog
r
a
m
s
offered through the Parks, Recreation and Natural Resou
r
c
e
s
Department. In fact, whenever a program that will require sub
s
i
d
y
is initiated, it is brought before the Parks, Recreation
a
n
d
Natural Resources Commission and the City Council for appro
v
a
l
.
An example of the most recent new programs that went through
t
h
i
s
process were the Aftar School Recreation Program that is joi
n
t
l
y
sponsored by the City and School District held at Cedar R
i
d
g
e
Elementary. The other program reviewed by the City Council is
t
h
e
recreation program run by the City and paid for from County fun
d
s
,
which is held at Windslope.
The general policy that the City Park and Recreation Departme
n
t
h
a
s
been operating under since 1978 regarding fees, and charges
a
r
e
a
s
follows:
a. Instructional programs for adults & youth are based on meetin
g
operating costs for the program.
b. Broad service recreation programs serving large numbers o
f
young people such as the summer playground program will b
e
based on meeting a percentage of the operating costs to b
e
determined by the Parks, Recreation and Natural Resources
Commission and the City Council.
C. Fees for any youth program that offers a special eve
n
t
o
r
special service to a small group should be based on meeting
operating costs.
d. Fees and charges for adult recreation programs shall be based
on meeting operating costs.
e. Fees for adult athletic leagues should be based on meeting
direct expenses with up to 10% surplus for assisting in
administrative costs.
The broad based recreation programs such as the summer playground
program and associated fees are reviewed by the Parks, Recreation
and Natural Resources Commission on an annual basis, and submitted
to the City Council for final approval. The fees for the play-
ground program have not changed for the last three years.
If the City Council is looking for additional revenue to cover
costs for recreation programs, the City could consider charging a
higher percentage of administrative costs for adult programs or
could consider charging for some or all of the field maintenance
costs for adult athletic leagues; however, the fees would have to
be raised significantly to cover the maintenance costs, which would
more than likely eliminate a significant number of the
participants.
City staff continue to monitor fees and charges for similar
recreation programs and services in other communities and try to
be within the range that other communities are charging for similar
services.
THE NEED FOR TWO PARK PLANNERS
The City hired a second Landscape Architect in 1988 to assist the
Park Planner when she was requested to assume additional duties
relating to the development review previously handled by the
Department Director. In 1988 the City was working on a park bond
referendum, and was averaging approximately $400,000 in cash park
fees that were being used to acquire and develop parks in new
neighborhoods. In 1989 the Assistant Park Planner was responsible
for supervision of construction of Carmel Neighborhood Park, Red
Rock Lake Neighborhood Park and Willow Neighborhood Park. He was
also assigned to park improvements at Wyndham Knoll Park and Round
Lake Park and completing planting plans for several other parks.
The park bond referendum did not pass and the estimated amount of
annual revenue from cash park fees has been reduced to an estimated
$200,000 for the next several years. It appears as though the
emphasis on expenditures of cash park fees over the next couple of
years will be on acquisition of parks and minor upgrading of
existing parks, rather than on new park development; therefore, the
need for a second Park Planner is not what was anticipated two
years ago. This is not to say that we would not be able to keep
a second Park Planner busy in 1990. Tentative projects for the
Assistant Park Planner for 1990 include the following:
1. Complete as-builts for all parks. We have construction plans,
but never have had time to record what was built on any of our
parks. These are necessary for recording locations of wiring,
water lines, final grades, etc. for future park managers.
2. Complete a signage system. The City has a hodge podge of signs
that need to be analyzed and redesigned in an attractive,
consistent, functional signage system.
3. Study the bicycle trail system, including designating priority
trail connections, and determining which portions of the trail
system don't meet existing safety standards and providing
design solutions to meet those standards.
4. Upgrading the specifications for timber walls, tennis courts,
and grading.
5. Develop a new evaluation form for evaluating playground
equipment.
6. Providing designs for many of the small improvement projects
requested by various groups such as dugouts for ballfields,
expanded parking lots, improvements to storage area, etc.
7. Complete design plans for future projects that may be funded
through donations, especially if a design has already been
completed including colored renderings, etc. Examples are as
follows:
a. entry to the Community Center
b. Round Lake Park entry (old library site)
c. upgraded landscaping around park buildings in Round Lake
Park
d. redesign an upgrading of Miller Spring
e. small scale designs to alleviate maintenance problems such
as the circulation patterns at Staring Lake Park
playground site.
These are all projects that could be assigned to the Assistant Park
Planner or could be completed by the Park Planner sometime in the
future. It should be noted that many of these projects have been
on the "to do list" for several years already and are projects that
really should be completed, but are also projects that are easily
put on the back burner when construction projects are underway.
MAINTENANCE OF PARK SHELTERS
I understand the question relating to maintenance of park shelters
was whether or not park maintenance staff could be responsible for
maintenance of park shelters rather than new custodial staff.
In the past, the park maintenance staff have been responsible for
general maintenance of park shelters and we have contracted with
part-time staff that open and close the building to also clean the
building. Although, the park maintenance employees are excellent
employees when it come to installing plant material, fertilizing,
seeding, mowing turf areas, constructing buildings, putting in bike
trails, etc., they leave a bit to be desired when it comes to
mopping floors and cleaning toilets. Facilities such as the Senior
Center, the Outdoor Center, and park shelters that are reserved by
the public for family or company picnics require a higher standard
of cleaning than has been provided by park maintenance staff.
Staff believe that with the number of facilities that require
cleaning such as the City Hall, the Senior Center, the Fire Stations, Police Department, the Outdoor Center, and the park
shelters the most efficient way to clean those facilities is with
in-house staff that are responsible for cleaning all facilities,
rather than having each department contract with different
individuals and each department maintaining their own cleaning
supplies, etc.
FERTILIZAT ON PROGRAM
The amount of money designated for chemicals for park maintenance
includes funds for fertilizing all of the mowed turf areas in the
park system one time and all ballfield areas and other high traffic
areas two times per year. This is the minimum fertilization
program recommended by our park maintenance staff for many years
and by the turf consultant that reviewed our maintenance program
in the fall of 1988. It is much more economical to fertilize the
existing turf we have than to reseed on an annual basis. Although,
some portions of some fields will have to be reseeded on an annual
basis even with this fertilizer program, and many areas may have
to be reseeded if the current drought is prolonged into next year.
JANITORIAL EXPENSES BUDGETED AT THE OUTDOOR CENTER
This line item should be eliminated if custodial responsibilities
are approved under the Building Inspections Department.
PART-TIME STAFF FOR THE HISTORICAL AND CULTURAL COMMISSION $1.700
This line item is for a secretary to record minutes for the
Historical and Cultural Commission and subcommittees.
ADAPTIVE RECREATION PROGRAM
Attached to this memo is information summarizing the adaptive
recreation program in Eden Prairie for 1989. Beth Timm, Adaptive
Recreation Supervisor, will be providing a slide presentation and
narrative to the Parks, Recreation and Natural Resources Commission
at their November 20th meeting summarizing activities provided the
community during 1989 and projection for 1990. She would be more
than willing to make the same presentation to the City Council, if
requested.
COSTS FOR COPIER AT THE COMMUNITY CENTER
The City owns the copy machine at the Community Center. The annual
cost budgeted for that machine of approximately $5,000 per year is
for a maintenance agreement. The maintenance agreement is similar
to the agreement on the copy machine at City Hall. The Community
Center and parks, recreation and natural resources staff run
approximately 400,000 copies through that copy machine each year.
The maintenance agreement is tied to the number of copies run
through the machine.
PRIORITY LIST OF UNCOMPLETED TRAILS SECTIONS
The City has nearly 61 miles of separated asphalt bikeways
completed within the City. When the trail system is completed the
City will have over 100 miles of trails, mostly adjacent to
collector streets, county and state highways. The majority of the
trail system left to complete is along sections of road that are
scheduled for improvements or along road alignments that will be
constructed in the future. There are key trail sections that
should be considered for improvements along existing highways and
on City property that will make important trail connections when
complete. The following priority list is only that of the Director
of Parks, Recreation and Natural Resources. A formal study should
be completed by staff prior to publicizing a priority list. The
cost estimates are based on average trail costs with no costs for
easements and assuming no need for retaining walls or other extra
construction costs.
1. Trail section along County Road 1 from Spoon Ridge, east to
Franlo Road. The neighborhood has been petitioning for this
connection for several years and would provide the only safe
access from their neighborhood to the trail system in their
neighborhood park. Estimated Cost $25,000
2. Trail from Prairie View School to South Shore Lane, north to
Duck Lake Trail. This trail connection can be made entirely
on City property and would provide much improved pedestrian
access from the west and north to Prairie View School.
Estimated Cost $5,000
3 Trail from Boulder Pointe, north to Coachman's Lane. This
trail connection will provide a relatively direct access from
residents on the north side of Red Rock Lake, south to the
neighborhood park on the south shore of Red Rock Lake and to
Staring Lake Park, through the Boulder Pointe neighborhood.
Half of the trail connection was completed by completed by
Boulder Pointe developers in 1989. Estimated Cost $5,000
The trail connection from the existing trail on the north side
of Red Rock Lake to the Boulder Pointe/Coachman's Lane trail
would require a floating boardwalk in the marsh behind the four
homes that presently block the trail connection. (The
developer committed to constructing this trail section, but
completed his development without making the trail connection.)
Estimated Cost $25,000-$30,000
4. Trail along Purgatory Creek from Anderson Lakes Parkway, south
to Staring Lake Parkway. This trail connection will allow
pedestrian access from residents along Anderson Lakes Parkway
directly to Staring Lake Park and the new middle school just
east of the creek. Estimated Cost $10,000
5. Larkspur Lane connection - complete a 450' trail section from
the sidewalk on Larkspur Lane to the trail around Neill Lake.
6. Trail along Eden Prairie Road from Valley Road, north to County
Road 1. The residents of Hilltop Road and Valley Road have
petitioned the City Council to consider a separated asphalt
trail connection from their neighborhoods to the trail along
County Road 1. Estimated Cost $15,000
7. Trail along County Road 4 from Highway 5, north to Valley View
Road on the east side of the road. Estimated Cost $30,000
8. Trail along County Road 1 from Homeward Hills Road, east to
Franlo Road. Estimated Cost $65,000
9. Trail across Purgatory Creek from Antlers Ridge west to
Branching Horn. This trail could be a higher priority and
should be put in as soon as possible prior to any more
development along the creek. It is key to future trails in the
lower Purgatory Creek valley. Estimated Cost $5,000-$10,000
depending on the amount of stair construction required.
10. Construction of grass/woodchip trail in Timber Creek Park from
Creek View Lane west to Ginger Drive. Estimated Cost $3,000
11. Trail along County Road 4 from Round Lake Park, north to Birch
Island Park. Estimated Cost $195,000 (Bridge over road estimated cost is $100,000.)
12. Trail along County Road 1 west of Dell Road to Riley Lake Road
and north to Riley Lake Park. This trail connection will
provide safe pedestrian and bicycle access from Riley Lake Park
to the rest of the trail system that connects to most
neighborhood throughout Eden Prairie. Estimated Cost $30,000
13. Trail along County Road 1 from Eden Prairie Road, west to the
access road to Cedar Ridge School along the north side of
County Road 1. Estimated Cost $15,000
14. Trail along Roberts Drive from Butterscotch Road, east to
Valley View Road. Residents from the Topview neighborhood are
presently circulating a petition for this trail section, as
well as a sidewalk connection from Roberts Drive and Valley
View Road, west to the existing sidewalk on the north side of
Valley View Road. This will provide a very convenient loop for
the may pedestrians and bikers in the Stewart Highlands and
Topview neighborhoods. No estimated cost at this time.
15. Trail along Purgatory Creek from Mitchell Road, south to State
Highway 5. Estimated Cost $20,000
16. Trail along Prairie Center Drive from Highway 169, east and
north to West 78th Street to complete the 8' asphalt loop
around the entire ring road. Estimated Cost $20,000
17. Trail connection across Edenbrook Conservation Area. (Mowed
grass trail with area of woodchips over fabric. Minimum of 2
bridges.) Estimated Cost $20,000
18. Trail along County Road 1 from Franlo Road, east to County Road
18. Estimated Cost $25,000
19. Trail within Hidden Ponds Park from Valley View Road west to
Highway 101. Estimated Cost $25,000
There are very many other important trail segments that may change
in priority depending on the timing for adjacent development, road
improvement or demand by the public. Other significant trail
sections that come to mind include:
1. Trail around the north side of Smetana Lake.
2. Trail adjacent to Highway 169 from County Road 1, north to West
78th Street.
3. Trail connection from Miller Park along the west shore of
Mitchell Lake under Highway 5 and connecting to Round Lake
Park.
4. Trail along Beach Road from Highway 62 (Crosstown) south to
Century Lane, then east to Rowland Road through Bryant Lake
Park. This should occur when Bryant Lake Park is upgraded.
5. Trail around the Purgatory Creek Recreation Area connecting to
Staring Lake Park.
6. Trail connection from Topview Park north along the 494 R.O.W.
to Cardinal Creek Road.
7. All of the creek valley trails throughout the community,
especially along the lower level of Purgatory Creek.
8. Trail connection along Nine-Mile Creek from Smetana Lake, north
to the trails in the vicinity of Lee Data.
There are also key sections of trail that will be completed with
the upgrading of future roads including the trail along Dell Road,
south of Hidden Ponds, crossing Highway 5 and extending eventually
to County Road 1: the trail along Rowland Road from Shady Oak Road
northwesterly to Minnetonka; the trail along Camp Indian Chief Road
connecting the trail along Edenvale Boulevard with the trail along
County Road 4; and the trail along Highway 5 that will be con-
structed with the Highway 5 improvements.
Priorities are set by considering safety, cost timing related to
new development (important to get trails in before homes, if the
trail will be in close proximity), past commitments to neighbor-
hoods, and critical connections to link segments of existing
trails. The Parks Recreation and Natural Resources Commission
should review the existing trails system and establish a policy or
system on how to determine which trail segments should be prior-
itized first, second, etc.
Hopefully, this memo and the attached information will adequately
answer the majority of the Councilmembers questions relating to the
1990 budget requests.
BL:mdd
Cancellations received less than two weeks prior to the scheduled
event will receive no refund.
n. No food or beverage may be sold without permission of the Director
of Parks, Recreation and Natural Resouroes.
o. No tent or other structure may be set up without permission of the
Director of Parks, Recreation and Natural Resources.
p. Any group that has received permission to sell food in a public
park will be responsible for obtaining a permit from the County
Health Department for sale of food.
3. No printing, typing or mailing services will be provided to any
individual group other than those offered through the regular city
brochure.
4. Meeting rooms in the Community Center will be scheduled free of change
by Eden Prairie non-profit groups on a first-cane-first-served basis
with a maximum of a 30-day limit. All profit groups will be charged a
fee for rental and limited to one meeting per month.
D. Fees and Charges
Goals - Fees and charges for special use facilities such as the Eden Prairie
Community Canter will be based on fees and Charges for similar
facilities in other communities, as well as attempting to meet the
operating costs of the facility.
Fees and charges for all instructional programs, adult and youth,
will be based on meeting operating costs for that program.
Fees for general use recreation programs, Where those programs are
serving large numbers of young people, will be based on meeting a
percentage of the operating costs to be determined by the Parks,
Recreation and Natural Resources Commission on an annual basis.
Fees and charges for any youth program that offers a spucial event
or special service to a small group should be based on meeting
operation costs.
Fees and charges for all adult progrms should be based on meeting
operating expenses.
Policies
1. All programs that are based on meeting operating expenses will have a
minim= registration nurter designed to meet operating e.)renses. If
this mutter of registration is not met, the program will be canceled.
2. When staff presents the proposed budget for the upcoming year, the
Parks, Recreation and Natural, Resources Commission will recaternd to
157
the City Council a budget for youth recreation programs and the amount
those programs should be subsidized by the city. This percent should
take into consideration the nunber of people served and the costs of
the program, as well as the hourly cost per individual that should be
submitted.
3. Fees for all adult athletic and recreation programs should be based on
a minimum of meeting the direct expenses of the program with up to a 10
percent surplus for assisting and administrative costs. If specific
adult athletic or recreation programs require special recreation
facilities, fees should be established that would assist in the
oonstruction and any extra maintenance and operating costs that would
be required of those facilities.
E. Pinanoinl
Goals - Financing for the acquisition and development of the park and open
space sysbon should be provided through a variety of revenue
resources to include the general fund, park dedication fees, grants,
bond referendums and donations.
Financing for the transportation trail system Should be provided
through a special project fund, the general fund on an annual basis,
or through cxmanitments from other source such as income to ensure a
source for matching grants for projects adjacent to county roads,
etc., or for completion of Short stretches along existing roadways
through developed neighborhoods.
Policies
1. Staff will review and secure all available county, state and federal
grants for assistance in the acquisition and development of park and
recreation facilities, as well as the city trail system.
2. Staff will provide a Five-Year Capital Improvement Program that defines
priorities and cost estimates for acquisition and development of parks,
recreation facilities and trails to assist in the planning and
budgeting for these projects. This CTP will be updated on an annual
basis by the Parks Comission and the City Council.
3. Staff will provide the Commissions and the Council with regular reports
regarding the financial status of the park development fund and its
relation to scheduled acquisition and development projects.
4. The city will finance neighborhood parks from residential cash park
fees generated from their neighborhood area and bond issues.
5. Community parks will be financed mainly through fund referendum and
cash park fees from ccurercial and industrial development.
158
WHAT WE HAVE LEARNED
INTEGRATION IS HAPPENING!
In our communities we are currentl
y
s
e
r
v
i
n
g
i
n
d
i
v
i
d
u
a
l
s
w
i
t
h
disabilities; all ages, all abilit
y
l
e
v
e
l
s
.
WE CAN'T OPERATE IN A VACUUM
Other agencies and programs (i.e.
Y
M
C
A
,
c
h
u
r
c
h
e
s
,
a
t
h
l
e
t
i
c
associations.) in our communities
n
e
e
d
t
o
b
e
o
p
e
n
t
o
p
r
o
v
i
d
i
n
g
integrative opportunities.
THE NEED FOR SUPPORT VARIES
Support needed (i.e. an aide, adap
t
i
v
e
e
q
u
i
p
m
e
n
t
)
depends on the individuals skill/
a
b
i
l
i
t
y
l
e
v
e
l
i
n
a
s
p
e
c
i
f
i
c
program and not necessarily on the
e
x
t
e
n
t
o
f
t
h
e
i
r
d
i
s
a
b
i
l
i
t
y
.
ATTITUDE MAKES THE DIFFERENCE
The key to success is support from
a
l
l
l
e
v
e
l
s
:
Administration -> Supervisors -> P
r
o
g
r
a
m
S
t
a
f
f
-
>
P
a
r
t
i
c
i
p
a
n
t
s
PROVIDE ONLY AS MUCH SUPPORT AS NEE
D
E
D
We want people to grow and learn i
n
a
s
a
f
e
e
n
v
i
r
o
n
m
e
n
t
t
h
a
t
provides as much independence as po
s
s
i
b
l
e
.
BE AS UNOBTRUSIVE AS POSSIBLE
It is the integration facilitator
s
g
o
a
l
t
o
p
r
o
m
o
t
e
participant interaction with thei
r
p
e
e
r
s
a
n
d
t
h
e
instructor/leader rather than them
s
e
l
v
e
s
.
NATURAL PROPORTIONS
In our community as a whole, ten p
e
r
c
e
n
t
o
f
t
h
e
p
o
p
u
l
a
t
i
o
n
h
a
s
a disability. Therefore, our guide
l
i
n
e
s
,
w
h
e
n
d
e
t
e
r
m
i
n
i
n
g
natural proportions, is one indivi
d
u
a
l
w
i
t
h
a
d
i
s
a
b
i
l
i
t
y
f
o
r
every ten participants per program
/
c
l
a
s
s
.
COOpERATION INCREASES OPTIONS
The variety and numbers of program optio
n
s
,
f
o
r
i
n
d
i
v
i
d
u
a
l
s
who are disabled, increase because we ha
v
e
t
h
e
a
b
i
l
i
t
y
t
o
utilize program offerings in any of the
f
o
u
r
c
i
t
i
e
s
.
PLANNING VS. DUMPING MAKES THE DIFFERENC
E
Pre-planning is important! Pre-plannin
g
p
r
e
p
a
r
e
s
t
h
e
instructor/Leader, and participants, al
l
o
w
i
n
g
f
o
r
a
m
o
r
e
successful experience for everyone.
PEOPLE WANT CHOICES
Individuals/participants want to decide
f
o
r
themselves what programs they participate in.
PEOPLE WITH DISABILITIES DO FIT INTO THE COMMUNITY
Our integrative experiences, overall, ha
v
e
p
r
o
v
e
n
t
o
b
e
successful.
EVERYONE BENEFITS!
We all have something to learn from eac
h
o
t
h
e
r
a
n
d
w
e
a
l
l
h
a
v
e
abilities to share with one another.
MEMORANDUM
TO: Eden Prairie Parks, Recre
a
t
i
o
n
,
a
n
d
N
a
t
u
r
a
l
R
e
s
o
u
r
c
e
s
Commission
FROM: Beth G. Timm, Adaptive Recreation
S
u
p
e
r
v
i
s
o
r
THROUGH: Laurie Melling,
M
a
n
a
g
e
r
o
f
R
e
c
r
e
a
t
i
o
n
S
e
r
v
i
c
e
s
DATE: October 30, 1989
SUBJECT: Update on Adaptiv
e
R
e
c
r
e
a
t
i
o
n
P
r
o
g
r
a
m
m
i
n
g
S
u
m
m
e
r
8
9
'
,
both segregated and integ
r
a
t
e
d
p
r
o
g
r
a
m
s
.
The City of Eden Prairie h
a
s
f
o
r
t
h
e
l
a
s
t
1
8
m
o
n
t
h
s
h
a
d
a
d
a
p
t
i
v
e
recreation programming as
p
a
r
t
o
f
t
h
e
s
e
r
v
i
c
e
s
p
r
o
v
i
d
e
d
b
y
t
h
e
Department of Parks, Recr
e
a
t
i
o
n
,
a
n
d
N
a
t
u
r
a
l
R
e
s
o
u
r
c
e
s
.
E
d
e
n
Prairie is part of a four
c
i
t
y
c
o
o
p
e
r
a
t
i
v
e
i
n
c
l
u
d
i
n
g
t
h
e
c
i
t
i
e
s
of Bloomington, Edina, a
n
d
R
i
c
h
f
i
e
l
d
.
T
h
r
o
u
g
h
t
h
i
s
f
o
u
r
c
i
t
y
cooperative adaptive recr
e
a
t
i
o
n
p
r
o
g
r
a
m
m
i
n
g
i
s
p
r
o
v
i
d
e
d
i
n
t
h
e
form of:
1) Integrative opportunit
i
e
s
;
m
a
i
n
s
t
r
e
a
m
i
n
g
p
e
r
s
o
n
s
w
i
t
h
disabilities into the cur
r
e
n
t
r
e
c
r
e
a
t
i
o
n
p
r
o
g
r
a
m
s
p
r
o
v
i
d
e
d
b
y
these communities.
2)Segregated programming;
t
h
o
s
e
p
r
o
g
r
a
m
s
d
e
s
i
g
n
e
d
s
p
e
c
i
f
i
c
a
l
l
y
for individuals with disa
b
i
l
i
t
i
e
s
i
.
e
.
,
A
d
a
p
t
e
d
s
w
i
m
m
i
n
g
l
e
s
s
o
n
s
.
Attached is a summary of
t
h
e
n
u
m
b
e
r
s
o
f
i
n
d
i
v
i
d
u
a
l
s
s
e
r
v
e
d
i
n
t
h
e
four city cooperative sum
m
e
r
8
8
'
-
8
9
'
a
d
a
p
t
i
v
e
r
e
c
r
e
a
t
i
o
n
programs. This summary pr
o
v
i
d
e
s
i
n
f
o
r
m
a
t
i
o
n
o
n
t
h
e
i
n
c
r
e
a
s
e
o
f
the number of persons part
i
c
i
p
a
t
i
n
g
.
Integrated Programs:
In regards to the integra
t
i
v
e
p
r
o
g
r
a
m
s
t
h
e
r
e
i
s
c
o
n
t
i
n
u
i
n
g
g
r
o
w
t
h
in the number of persons b
e
i
n
g
s
e
r
v
e
d
i
n
a
l
l
f
o
u
r
c
o
m
m
u
n
i
t
i
e
s
.
With integrative programs
w
e
u
s
e
n
a
t
u
r
a
l
p
r
o
p
o
r
t
i
o
n
s
a
s
a
guideline in determining
h
o
w
m
a
n
y
p
e
r
s
o
n
s
w
i
t
h
a
d
i
s
a
b
i
l
i
t
y
w
i
l
l
take part in one specific
p
r
o
g
r
a
m
.
(
N
a
t
u
r
a
l
P
r
o
p
o
r
t
i
o
n
s
b
e
i
n
g
1
person with a disability
t
o
e
v
e
r
y
1
0
p
a
r
t
i
c
i
p
a
n
t
s
w
h
o
a
r
e
n
o
n
-
handicapped; this is dete
r
m
i
n
e
d
o
n
t
h
e
f
a
c
t
t
h
a
t
1
0
%
o
f
o
u
r
U
.
S
.
population has a disabili
t
y
.
)
This summer we integrated
a
t
o
t
a
l
o
f
1
0
3
p
a
r
t
i
c
i
p
a
n
t
s
i
n
t
o
2
0
separate generic park and
r
e
c
r
e
a
t
i
o
n
p
r
o
g
r
a
m
s
.
T
h
e
b
r
e
a
k
d
o
w
n
o
f
ages included 51 youth, 3
1
t
e
e
n
s
,
a
n
d
2
1
a
d
u
l
t
s
.
T
h
e
b
r
e
a
k
d
o
w
n
b
y
residency was 48 Blooming
t
o
n
,
1
6
R
i
c
h
f
i
e
l
d
,
2
6
E
d
i
n
a
,
a
n
d
8
E
d
e
n
Prairie, and 5 persons fr
o
m
o
t
h
e
r
c
o
m
m
u
n
i
t
i
e
s
.
This summer the following
g
e
n
e
r
i
c
p
a
r
k
a
n
d
r
e
c
r
e
a
t
i
o
n
p
r
o
g
r
a
m
s
had individuals with disa
b
i
l
i
t
i
e
s
r
e
q
u
e
s
t
t
o
b
e
i
n
t
e
g
r
a
t
e
d
i
n
t
o
them with the support of
t
h
e
a
d
a
p
t
i
v
e
r
e
c
r
e
a
t
i
o
n
s
t
a
f
f
:
-2-
Edina/Eden Prairie: Playgrou
n
d
s
,
P
r
e
-
s
c
h
o
o
l
p
l
a
y
g
r
o
u
n
d
s
,
Jugball, T-ball, Edina Art
C
e
n
t
e
r
C
a
m
p
s
,
S
o
c
c
e
r
,
gymnastics, and swim lesson
s
.
Richfield: Youth Playgroun
d
s
,
L
i
t
t
l
e
P
e
o
p
l
e
s
'
P
l
a
y
g
r
o
u
n
d
,
&
Tots swimming lessons.
Bloomington:Day Camp, Teen
C
e
n
t
e
r
,
P
l
a
y
g
r
o
u
n
d
s
,
D
i
s
c
o
v
e
r
y
p
r
e
-
school, Bocci Ball with Spe
c
i
a
l
O
l
y
m
p
i
c
s
a
n
d
softball League D.
Segregated Programs:
In addition to the integrat
i
v
e
s
e
r
v
i
c
e
s
,
t
h
e
f
o
l
l
o
w
i
n
g
s
e
g
r
e
g
a
t
e
d
programs were offered in th
e
s
u
m
m
e
r
o
f
1
9
8
9
b
y
t
h
e
S
o
u
t
h
S
u
b
u
r
b
a
n
Adaptive recreation four ci
t
y
c
o
o
p
e
r
a
t
i
v
e
:
Youth
Adultg 1.E-Z Sports(variety of s
p
o
r
t
s
)
1
.
E
-
Z
S
p
o
r
t
s
f
o
r
A
d
u
l
t
s
2.Swim Lessons
2. Softball Leagues A & B 3.Day Camp"Moir Park"
3. Evening Bowling League 4.Youth Softball
4. Social/recreation program 5.Adaptive Tennis Lessons
for adults with Autism.
5. Wheelchair Softball
6. Trapshooting
7. Two social/recreation All ages: programs for physically Walk Minnesota
disabled: RAPD/DASHER Canoe Clinic
8. Three social/recreationa
l
programs for Mentally
handicapped adults:
Good Company, Happenings &
Community Events
9. Swimnastics-exercise for
physically disabled
10. Lap Swimming
11. Summer Dance
In Eden Prairie we are ser
v
i
n
g
o
u
r
r
e
s
i
d
e
n
t
s
w
h
o
h
a
v
e
a
v
a
r
i
e
t
y
of disabilities including
a
u
t
i
s
m
,
m
e
n
t
a
l
r
e
t
a
r
d
a
t
i
o
n
,
h
e
a
r
i
n
g
impairments, mentally ill,
a
n
d
p
e
r
s
o
n
s
w
i
t
h
p
h
y
s
i
c
a
l
disabilities.
Cc: Bob Lambert,Director o
f
P
a
r
k
s
,
R
e
c
r
e
a
t
i
o
n
&
N
a
t
u
r
a
l
R
e
s
o
u
r
c
e
s
SOUTH SUBURBAN ADAPTIVE
R
E
C
R
E
A
T
I
O
N
10/17/89
SUMMER PROGRAMS 88-89
Summary
1988
1989 Participation
Spec. Integ. Total
Spec. Integ. Total
E/P
50 2 52
78
8
86 ED
48 26
74
50
26
76 131
R
Other
224 54* 278
107 15 122
103 12 115
234
114
103
48* 282
16 130
5 103
Total
532 109** 641
579
103** 682
Charaka(Charaka is funded
i
n
a
c
o
o
p
e
r
a
t
i
v
e
w
i
t
h
H
e
n
n
e
p
i
n
C
o
u
n
t
y
)
E/P
6
6 ED
1
1 EL
41
41 R
11
11 Other
49
49 Total
100
108
0
108
Grand Total
741
687 103
790
* Two softball leagues of
1
0
e
a
c
h
w
e
r
e
i
n
t
e
g
r
a
t
e
d
.
T
o
t
a
l
o
f
2
0
.
** The total numbers on i
n
t
e
g
r
a
t
i
o
n
b
e
t
w
e
e
n
88-89 are deceptive.
The number of individual
s
t
h
a
t
a
r
e
i
n
t
e
g
r
a
t
e
d
o
n
a
"
o
n
e
t
o
o
n
e
"
in each community has go
n
e
u
p
w
h
i
c
h
h
a
s
i
n
c
r
e
a
s
e
d
o
u
r
w
o
r
k
l
o
a
d
.
The totals appear as if
i
n
t
e
g
r
a
t
i
o
n
h
a
s
g
o
n
e
d
o
w
n
s
l
i
g
h
t
l
y
.
T
h
i
s
is due to the changed po
l
i
c
y
i
n
t
h
e
t
e
e
n
c
e
n
t
e
r
.
I
n
1989 we greatly reduced the numb
e
r
o
f
i
n
d
i
v
i
d
u
a
l
s
w
h
o
c
o
u
l
d
p
a
r
t
i
c
i
p
a
t
e
to meet our philosophy of
n
a
t
u
r
a
l
p
r
o
p
o
r
t
i
o
n
s
a
n
d
w
e
d
i
s
c
o
n
t
i
n
u
e
d
allowing non-residents in
t
o
t
h
i
s
p
r
o
g
r
a
m
.
MEMORANDUM
TO: Eden Prairie Parks, Recreation, a
n
d
N
a
t
u
r
a
l
R
e
s
o
u
r
c
e
s
Commission
FROM: Beth G. Timm, Adaptive Rec
r
e
a
t
i
o
n
S
u
p
e
r
v
i
s
o
r
THROUGH: Laurie Belling, Manager
o
f
R
e
c
r
e
a
t
i
o
n
S
e
r
v
i
c
e
s
DATE: October 30, 1989
SUBJECT: Benefits of Four City Co
o
p
e
r
a
t
i
v
e
A
d
a
p
t
i
v
e
R
e
c
r
e
a
t
i
o
n
Programming,
The City of Eden Prairie is part
o
f
a
F
o
u
r
C
i
t
y
C
o
o
p
e
r
a
t
i
v
e
effort to serve persons with disa
b
i
l
i
t
i
e
s
i
n
t
h
e
f
i
e
l
d
o
f
recreation. By being a part of t
h
e
c
o
o
p
e
r
a
t
i
v
e
t
h
e
r
e
a
r
e
a
n
u
m
b
e
r
of areas that are important in r
e
c
o
g
n
i
z
i
n
g
t
h
e
b
e
n
e
f
i
t
s
E
d
e
n
Prairie receives through the coo
p
e
r
a
t
i
v
e
.
T
h
e
y
i
n
c
l
u
d
e
t
h
e
following:
Initial Development:
1. Due to hiring of summer position
s
f
o
r
1
9
8
8
,
t
h
e
E
d
e
n
Prairie/Edina summer programs wer
e
p
l
a
n
n
e
d
a
n
d
a
r
r
a
n
g
e
d
f
o
r
b
y
Deb Backstrom (Bloomington Adapti
v
e
R
e
c
r
e
a
t
i
o
n
S
u
p
e
r
v
i
s
o
r
)
a
n
d
Betty Hansen (Richfield Adaptive
R
e
c
r
e
a
t
i
o
n
S
u
p
e
r
v
i
s
o
r
)
.
I
w
a
s
able to implement the programs wh
i
c
h
w
e
r
e
p
r
e
-
p
l
a
n
n
e
d
.
2. I am able to utilize many forms
t
h
a
t
h
a
v
e
a
l
r
e
a
d
y
b
e
e
n
developed in the other communitie
s
.
I
f
t
h
e
c
i
t
y
w
e
r
e
t
o
h
a
v
e
started this program from scratch
,
a
g
r
e
a
t
d
e
a
l
o
f
t
i
m
e
w
o
u
l
d
have been spent in developing sys
t
e
m
s
a
n
d
f
o
r
m
s
f
o
r
registration, participant screen
i
n
g
,
p
e
r
m
i
s
s
i
o
n
s
l
i
p
/
m
e
d
i
c
a
l
Slips, and volunteering.
3. A strong base of support was here
t
o
d
e
v
e
l
o
p
t
h
e
S
o
u
t
h
Suburban Adaptive Recreation Pro
g
r
a
m
.
T
h
e
m
o
s
t
v
a
l
u
a
b
l
e
c
o
m
p
o
n
e
n
t
has been the direction, input an
d
a
d
v
i
c
e
p
r
o
v
i
d
e
d
b
y
L
i
l
H
i
p
p
,
Betty Hansen, and Deb Backstrom.
B
e
i
n
g
o
f
f
i
c
e
d
i
n
R
i
c
h
f
i
e
l
d
h
a
s
been extremely beneficial in being abl
e
t
o
u
t
i
l
i
z
e
m
y
t
i
m
e
m
o
s
t
efficiently for program developm
e
n
t
,
p
r
o
b
l
e
m
s
o
l
v
i
n
g
,
s
t
a
f
f
i
n
g
and attending meetings.
4. The ARLE advisory committee was
a
l
r
e
a
d
y
c
r
e
a
t
e
d
w
h
i
c
h
provides support and input into
t
h
e
a
d
a
p
t
i
v
e
p
r
o
g
r
a
m
development.
-2-
Program Planning:
1. By being a four city cooperative, we
a
r
e
a
b
l
e
t
o
o
f
f
e
r
a
wide variety of programs to a greate
r
n
u
m
b
e
r
o
f
i
n
d
i
v
i
d
u
a
l
s
w
i
t
h
disabilities. A reality in programmi
n
g
f
o
r
i
n
d
i
v
i
d
u
a
l
s
w
i
t
h
disabilities is that there are many
d
i
f
f
e
r
e
n
t
t
y
p
e
s
o
f
disabilities and few numbers in each
o
n
e
o
f
t
h
e
s
e
d
i
s
a
b
i
l
i
t
y
groups. Cooperative programming is n
e
c
e
s
s
a
r
y
.
2. Cooperatively we have a broader optio
n
o
f
f
a
c
i
l
i
t
i
e
s
t
o
u
s
e
for programming.
3. There is a pooling of resources. An e
x
a
m
p
l
e
o
f
t
h
i
s
w
o
u
l
d
be our joint brochure.
Staffing:
1. A joint interviewing and hiring of st
a
f
f
a
l
l
o
w
s
u
s
t
o
s
h
a
r
e
program positions within any communit
y
.
I
t
h
a
s
a
l
s
o
p
r
o
v
i
d
e
d
u
s
with a committed staff because we are
a
b
l
e
t
o
o
f
f
e
r
t
h
e
m
m
o
r
e
hours. In some instances individuals
a
r
e
a
b
l
e
t
o
w
o
r
k
4
0
h
o
u
r
s
per week during the summer.
2. By sharing staff they become familiar
w
i
t
h
m
a
n
y
o
f
t
h
e
participants we serve. As a result we
a
r
e
a
b
l
e
t
o
e
a
s
i
l
y
h
a
v
e
them substitute for a program when ne
e
d
e
d
w
i
t
h
o
u
t
d
i
s
r
u
p
t
i
n
g
t
h
e
group.
3. We are able to plan and provide in-se
r
v
i
c
e
s
f
o
r
s
t
a
f
f
b
y
sharing planning responsibilities.
4. We have been able to share volunteers
.
5. We have been able to offer interns a
u
n
i
q
u
e
e
x
p
e
r
i
e
n
c
e
i
n
being involved in a four-city coopera
t
i
v
e
.
Cooperative Planning/Programming:
1. We are able to schedule programs tha
t
w
i
l
l
n
o
t
b
e
i
n
competition with each other.
2. We can offer a wide variety of qualit
y
p
r
o
g
r
a
m
s
w
i
t
h
t
h
e
facilities made available to us throu
g
h
t
h
e
c
o
o
p
e
r
a
t
i
v
e
.
3. Through our weekly staff meetings our
t
i
m
e
i
s
s
p
e
n
t
efficiently not duplicating responsib
i
l
i
t
i
e
s
b
u
t
s
h
a
r
i
n
g
t
h
e
workload to complete projects which w
i
l
l
b
e
n
e
f
i
t
a
l
l
o
u
r
programs.
Communication/Marketing:
1. We reach more people by being a cooperative. As staff, we are
able to be in more than one place at a time representing our
programs as one.
2. We have more connections for distributing information to the
public.
3. We are better able to represent our own community and the
cooperative by having staff positions designated to communicate
with specific advisory boards and related community agencies.
Cc: Bob Lambert, Director of Parks, Recreation & Natural
Resources.
-MEMORANDUM-
TO: Carl J. Jullie, City Manager
FROM: Eugene A. Dietz, P.E.
Director of Public Works
DATE: November 8, 1989
RE:
Questions Concerning 1990 Budget Proposal
As a result of the first budget session before Cit
y
C
o
u
n
c
i
l
,
s
e
v
e
r
a
l
questions were raised regarding the Public Works portio
n
o
f
t
h
e
b
u
d
g
e
t
.
T
h
e
balance of this memorandum is intended to address those i
s
s
u
e
s
.
NEW COMPUTER IN ENGINEERING -- SPECIAL ADVANTAGES? WHAT CAPABILITIES? (P32)
The budget proposal contains a line item of $3,500.00
f
o
r
a
n
e
w
c
o
m
p
u
t
e
r
system, which is the City's share of a $9,000.00 system
.
T
h
e
b
a
l
a
n
c
e
w
o
u
l
d
be paid for by the Minnesota Department of Transpo
r
t
a
t
i
o
n
,
u
t
i
l
i
z
i
n
g
Municipal State Aid funds. While it is desirable from
o
u
r
p
e
r
s
p
e
c
t
i
v
e
t
o
obtain this machine, in fact the Department of Transport
a
t
i
o
n
i
s
e
s
s
e
n
t
i
a
l
l
y
requiring it.
On an annual basis, we have reporting mechanism to the Mn
D
O
T
f
o
r
p
u
r
p
o
s
e
s
o
f
accounting for our Municipal State Aid (MSA) mileage sy
s
t
e
m
.
I
n
1
9
8
9
,
t
h
e
allotment to Eden Prairie from the MSA funding mechanism
w
a
s
$
1
,
0
5
5
,
5
5
5
.
0
0
.
This money can be utilized to construct our state aid s
t
r
e
e
t
s
,
b
u
t
w
e
m
u
s
t
conform to established requirements developed through an or
g
a
n
i
z
a
t
i
o
n
comprised of MnDOT and City Officials. The annual reporting mechanism has
been a hand written system in the past and MnDOT is dev
e
l
o
p
i
n
g
a
c
o
m
p
u
t
e
r
link system that will eliminate a large amount of paperwor
k
,
t
i
m
e
e
x
p
e
n
d
i
t
u
r
e
and delay. However, it is mandatory that the computer link
u
p
b
e
e
s
t
a
b
l
i
s
h
e
d
.
We do have the flexibility of utilizing our own brand of
e
q
u
i
p
m
e
n
t
,
b
u
t
t
h
e
r
e
is no assurance that it will be compatible with the
M
n
D
O
T
"
m
a
i
n
f
r
a
m
e
"
computer. The system that we are budgeting for is an IBM computer w
h
i
c
h
i
s
very definitely compatible with the State system.
In recognition that they are forcing this upon us, they are subsidizing the cost
b
y
6
0
%
o
f
t
h
e
v
a
l
u
e
.
It is their philosophy that they will more than save this
e
x
p
e
n
d
i
t
u
r
e
i
n
t
h
e
effort required to produce the State Aid reports, etc.
T
h
i
s
i
s
a
o
n
e
-
t
i
m
e
opportunity to purchase the equipment and after that we
w
o
u
l
d
b
e
r
e
s
p
o
n
s
i
b
l
e
in whole if we choose not the accept their offer.
The IBM computer which has been specified by MnDOT is
s
u
p
e
r
i
o
r
t
o
a
n
y
t
h
i
n
g
that we have in the City Offices at present, but is
c
o
s
t
i
n
g
u
s
t
h
e
s
a
m
e
amount of money as our current model machine presently
i
n
u
s
e
.
I
n
a
d
d
i
t
i
o
n
to being compatible with the MSA system, we will have a
c
c
e
s
s
t
o
t
h
e
t
r
a
f
f
i
c
management system, which will enable us to produce
o
u
r
o
w
n
r
e
p
o
r
t
s
o
n
accident statistics at any particular location in the C
i
t
y
.
F
u
r
t
h
e
r
,
i
t
h
a
s
all the standard features of our current system -- I
B
M
c
o
m
p
a
t
i
b
l
e
,
w
o
r
d
processing, data bases and spread sheets; plus a larg
e
h
a
r
d
d
i
s
k
s
t
o
r
a
g
e
capability that could allow us to develop such things as
a
s
i
g
n
i
n
v
e
n
t
o
r
y
f
o
r
the City.
Page 2 of 4
In summary, we could stay with our own system, but we would
r
u
n
t
h
e
r
i
s
k
(
a
probability) of a compatibility problem with the St
a
t
e
s
y
s
t
e
m
.
T
h
i
s
compatibility problem could be solved, but at a price which
c
o
u
l
d
a
m
o
u
n
t
t
o
a
substantial amount of the proposed expenditure of $3,500.
0
0
.
I
n
e
x
c
h
a
n
g
e
f
o
r
the MnDOT participation in the purchase of this machine
,
w
e
w
i
l
l
h
a
v
e
t
h
e
machine to utilize for other needs for over 80% of the ye
a
r
.
F
r
a
n
k
l
y
,
i
t
'
s
a
bargain even if it wasn't required.
STREET DIVISION PHONE SYSTEM (P.33). The proposed budget for the phone system
is $8,000.00. This is a budget proposal and it is not based on a specific
quote or bid. The proposed system would be similar to the system that is
currently in place in the Water Plant and utilizes that sa
m
e
p
r
i
c
e
.
I
n
f
a
c
t
,
the estimate may be slightly high, because the Water Pla
n
t
s
y
s
t
e
m
s
t
a
r
t
e
d
from scratch and it is possible that some of our existing li
n
e
s
a
n
d
e
q
u
i
p
m
e
n
t
could be utilized for the proposed system. But, we do no
t
h
a
v
e
a
d
d
i
t
i
o
n
a
l
information to refine the budget proposal at this time.
The problem with our current system is that it is out-moded
a
n
d
t
h
e
e
q
u
i
p
m
e
n
t
is essentially worn out. In addition, we need to expand the system to be
more efficient for the employees to utilize. The proposal actually covers
the entire Maintenance Facility which includes the Park De
p
a
r
t
m
e
n
t
a
s
w
e
l
l
.
The current system was supplied by Vicom. We installed th
e
s
y
t
e
m
w
i
t
h
t
h
e
construction of the new building approximately six years ag
o
a
n
d
a
t
t
h
e
t
i
m
e
the Vicom system was somewhat less expensive when we r
e
c
e
i
v
e
d
q
u
o
t
e
s
.
However, we have found that we got what we paid for.
A system improvement that we would get is the ability to
h
a
v
e
t
h
e
s
y
s
t
e
m
answer the phone after several rings and put the person on
h
o
l
d
w
i
t
h
a
s
h
o
r
t
message. At present, the secretary has four lines to
a
n
s
w
e
r
a
n
d
m
u
s
t
interrupt the conversations to answer other ringing phones.
A
d
d
i
t
i
o
n
a
l
l
y
,
w
e
have a number of complaints from callers that they cannot un
d
e
r
s
t
a
n
d
w
h
a
t
i
s
being said over the system. There are a number of instanc
e
s
o
f
s
t
a
t
i
c
a
n
d
bad connections with the present system. The hand sets are w
o
r
n
t
o
t
h
e
p
o
i
n
t
that calls cannot be easily transferred, but rather are
d
i
s
c
o
n
n
e
c
t
e
d
.
T
h
e
result is a large amount of "customer" dissatisfaction -- e
s
p
e
c
i
a
l
l
y
s
i
n
c
e
they are usually calling with a concern to begin with.
In summary, our system does not function well and we would li
k
e
t
o
e
x
p
a
n
d
t
h
e
capabilities as well as the number of phones. We currentl
y
h
a
v
e
s
e
v
e
n
p
h
o
n
e
s
in the building and we would like to add four more plus
t
h
e
a
b
i
l
i
t
y
t
o
p
u
t
calls on hold. The price would be for an ATT system sim
i
l
a
r
t
o
t
h
e
W
a
t
e
r
Plant.
COMMUNICATION SYSTEM MAINTENANCE (P.34). The Equipment Maintenance budget has a line item of $14,000.00 for communication system ma
i
n
t
e
n
a
n
c
e
-
-
w
h
i
c
h
consists of repairs and maintenance to our radio system.
T
h
i
s
i
n
c
l
u
d
e
s
t
h
e
entire system of Police Department, Public Works and Fire
D
e
p
a
r
t
m
e
n
t
r
a
d
i
o
s
as well as the base station systems at the building loc
a
t
i
o
n
s
w
i
t
h
i
n
t
h
e
City. The amount is based on historical records and the tr
e
n
d
s
t
h
a
t
w
e
h
a
v
e
established over the past several years and based on th
i
s
i
n
f
o
r
m
a
t
i
o
n
i
t
appeared that a $2,000.00 increase to $14,000.00 would be n
e
c
e
s
s
a
r
y
f
o
r
1
9
9
0
.
Page 3 of 4
This budget item was developed prior to the realization that a proposed new
radio system might be installed. If the City Council approves the new
system, this entire budget item can be eliminated for 1990. At some point we
will be on own in terms of maintenance and we will have to re-establish this
item after the warranty period is over.
TOOLS AND SUPPLIES (P.34). The budget includes a line item under the
Equipment Maintenance Division for $20,000.00 for tools and supplies. Of
that amount $840.00 is budgeted for solvent tanks. In 1990 we started
renting our solvent tanks to avoid the cost and necessity of hazardous waste
disposal of used solvent. The company - Safety Kleen - provides six fluid
changes a year and disposal of used solvent. The cost of owning and
operating a solvent tank is only about 10% less per year, but does not
include waste disposal which could be as much as $500.00 per year if done on
an individual basis. The company is a nation-wide recycling company and
utilizes the solvent for resale to customers - hence the savings.
$1,200.00 of the budget is for parts that are subject to wear, breakage and
limited useful life. They are:
1. Carbide cutting blades and tips for brake lathe
2. Cutting wheels for the grinders
3. Cutting wheels for die grinders
4. Welding tips for the wire feed welder
5. Cutting tips for the gas torch
6. Repairs for air tools (impact wrenches, etc.)
7. Repairs on electrical tools
8. Hand saw and hack saw blades
9. Gasket scrapers
10. Razor blades and scraper blades for knives
11. Glass beads for the blast cabinet
12. Drill bits, hole saws and dies
$6,000.00 is budgeted for small hand tools for the mechanics. An average set
of hand tools and small air tools for a mechanic is approximately $6,000.00.
In the last three years we have added two mechanics and replaced our truck
mechanic. Since we did not have four sets of tools available, the mechanics
were sharing tools and we have established a budget of $1,200.00 per year to
build the tool set for each. We experience a small amount of loss and
breakage (less than 5%), but each year with the changing vehicle
requirements, an additional $1,200.00 is in the budget for purchasing new
tools to work on these vehicles.
This line item of the budget includes $8,000.00 for carbide blades for snow
plows. Based on experience, we budget for 40 plow blades annually. The
hardware to repair the plows and blades is another $800.00 and we budget
$840.00 for blades for the road grader.
$2,920.00 is budgeted for main brooms and side brooms for our street
sweepers, which have to be replaced approximately three times a year.
Page 4 of 4
Finally, we have $600.00 in this line item for paint supplies for small
repainting jobs on the fleet and maintenance in the shop.
OTHER EQUIPMENT (P.34). The budget proposal line item of $41,500.00 of which
$16,000.00 was for a monitoring system for our underground fuel tanks. Since
we do not, by law, need to have this system in place until 1991, the Managers
recommended budget eliminated that part of the proposal.
Of the remaining $25,500.00, $9,000.00 is for an electronic air cleaner
system for the maintenance shop. Our shop exhaust system is not capable of
removing welding smoke and gases during welding repairs of snow plow
equipment. A copy of the specifications for this item is attached for your
information as well as the OSHA standards. We cannot directly apply them to
our shop because we do not have the test equipment needed, but the shop fills
with welding fumes from floor to ceiling in a period of 30 minutes. We are
quite certain that we are exceeding the maximum levels from a safety
standpoint, but also from a comfort standpoint this needs to be corrected as
soon as possible.
$3,500.00 of the line item is for computer updates. This includes books and
yearly automotive and truck updates ($300.00). Software updates for our
Monitor 2000 hand held trouble code analyzer ($300.00), $600.00 for the
Interogater Large Engine Systems Analyzer yearly update, including software,
maintenance and printout paper. This is our main systems analyzer used to
find operating problems in our gas engine fleet.
$2,300.00 is for updated software and service calls for our office computer.
This system is relatively new and we do not have all the bugs out of it at
this time. The computer maintains our parts inventory and tracks maintenance
cost in terms of manpower, parts and outside repair costs.
Finally, the budget includes $13,000.00 for two-way radios. Once again, this
budget proposal was made before the inception of the proposed new radio
system. If the Council approves that concept, this part of the line item can
be eliminated totally. It includes replacement of approximately four radios,
installation of new radios into equipment that does not have radios at
present and at least two radios to have on the shelf so that they can be
inserted into vehicles on a temporary basis during repair.
EAD:ssa
• „. 41,
Low-profile unit stationary 'Mounting
free air or ambient,captore-lle.COO
box and high voltagetranakintler
mounted inside cabinet. Cell tkor inte±'=.
locked for safety. Available h 120 volt.
60 hertz, single phase ,on'. -Decorative --
grill Oil both inlet and Cutleceldeis.11.1M7:r..':','.
fitted with % weld nuts for !pa mounting
to bar joist
200S
stationary mounting for
:Ai,nbient capture. Electrical
OOtalde cabinet. "•,,
on both inlet and outlet
;sides'. Drain fitting 1 1 /4 OD tubing. The
.-le:place wash system is also available
as iiiilt**4200Siad;
Model 2200S X
Two lateral extensions of 5 feet each
are plenum mounted. Two 10 foot
"Just-O.Arms" provide efficient source
capture to two work stations. Each
"Just-O-Arm" (wall mounted for support)
niters 800 OFM draw and coin,: com-
plete with mounting bracket, collection
hood, necessary hardware. The in place
wash system is also available as unit
model 2200 SXW.
9=1 FitEIM MODEL
CFM 2000 2000 200
SIZE
MOTOR
WEIGHT
25 x 28 x 48L
220
NOBIRMEtn
25 x 28 x 48L
V2
250
25 x 28 x 66
34
275
ENGINEERING DATA
• Cell assembly, industrial duty, extra large collector with,
integral ionization section. Aluminum and stainless steel con''
struction. Patented "dual ionization' and patented preciaion,,..,. ,
plate spacing assures maximum electrical field Intensity:: ")
• Specially designed collector plates (rippled) provides increased .
Collection efficiency. Over 100 square feet collection area.
• Oversized insulators mounted outside of the dirty air,ilow ,"..
prevents tracking. ' / • ' T:,k;
• Cabinet Construction; Industrial duty, 16 and 14 gauge :Meek
,. washed arid bondenzed And tInIsped,WItly, 'Posy paleCr.K.50 311t.
• Pie and after filters 1 Inch thick washable industrial grade.
Electrical NEMA 12 oil tight power box housing high voltage
transformer, high voltage indicator light, and power on/off
switch. Unit wired per NEC codes with door and power box
safety interlocks. Standard power 12011160.
'• Centrifugal industrial fan with ball bearings. TEFC motor, and
-,variable speed drives provided to insure dependable full air
:flow. Fans are internally isolated for low noise.
• Inlet plenum
• Plenum adapter
• Discharge sound attenuatOr ' '
• Discharge louver (4 way, horizontal, 411ml) '
• 3 phase power (240/480) includesttiotor starter, heatarikand -
120V control transformer, '/a' '
• Remote on/off switch
NOTE. Units for source capture are.available. Fan systems provided
• NEMA 12 power box with 600V/30A disconnect switch.
.1l'Washtron automatic wash control (central station, and portable
' cart type) reference Washtron data sheets.
•• Units with built in wash include secondary drain pan, brass
spray manifold, and special pre and after filters to prevent over
spray into blower section or out of unit.
to match application requirements.
Represented by
CHEMTOOL INC.
250 St. John Street
Loretto, Minnesota 55357
612/479 -3131
Fax 612/479-3133
PRINTED IN U S A 2M 2/89 FORM 2200
761: /4...- 4. 4
SUBJEG .ee;ft,,,C-.
// e62,4.0..740 _ • _ _
MESSAGE B.H.L. Sales Company
807 - 13TH AVE SOUTH
M1NNEAPOUS, MIWN. 55404
012432-7541
Reit4 lite4449e
003 (22-00
ee-5
42;4a, —
—
a°
Z
SIGNED
OCCUPATIONAL SAFETY AND HEALTH
CAUTION
CONTAINS FLUORIDES
This flux when heated gives off fumes that may
irritate eyes, nose and throat.
I. Avoid fumes—use only in well-ventilated
Spaces.
2. Avoid contact of flux with eyes or skin.
3. Do not take internally.
(2) Ventilation for general welding and cutting.
(i) General. Mechanical ventilation shall be
provided when welding or cutting is done
on metals not covered in subparagraphs
(5) through (12) of this paragraph. (For
specific materials, see the ventilation
requirements of subparagraphs (5) through
(12) of this paragraph.)
(a) In a space of less than 10,000 cubic
feet per welder.
(b) In a room having a ceiling height
of less than 16 feet.
(c) In confined spaces or where the
welding space contains partitions, bal-
conies, or other structural barriers to
the extent that they significantly
obstruct cross ventilation.
(0) Minimum rate. Such ventilation shall be
at the minimum rate of 2,000 cubic feet
per minute per welder, except where local
exhaust hoods and booths as per sub-
paragraph (3)of this paragraph, or airline
respirators approved by the U.S. Bureau
of Mines for such purposes are provided.
Natural ventilation is considered suf-
ficient for welding or cutting operations
where the restrictions in subdivision (i)
of this subdivision are not present.
(3) Local exhaust hoods and booths. Mechanical
local exhaust ventilation may be by means
of either of the following:
(i) Hoods. Freely movable hoods intended
to be placed by the welder as near as prac-
ticable to the work being welded and pro-
vided with a rate of airflow sufficient to
maintain a velocity in the direction of the
hood of 100 linear feet per minute in the
zone of welding when the hood is at its
1910.2520)(18,60 •
STANDARDS AND INTERPRETATIONS
most remote distance from the point of
welding. The rates of ventilation required
to accomplish this control velocity using
a 3-inch wide flanged suction opening are
shown in the following table:
Minimum
Duct
Welding zone air Row I
diameter,
cubic feet/
inches 2
minutes
4 to 6 inches from arc or
160
3
6 to 8 inches from arc or
torch 275
8 to 10 inches from arc or
torch 425
10 to 12 inches from arc or
torch GOO
5%
' When brazing with cadmium bearing materials
or when cutting on such materials increased rates
of ventilation may be required.
Nearest half-inch duct diameter based on 4,000
feet per minute velocity in pipe.
(ii) fixed enclosure. A fixed enclosure with
a top and not less than two sides which
surround the welding or cutting opera-
tions and with a rate of airflow sufficient
to maintain a velocity away from the
welder of not less than 100 linear feet per
minute.
(4) Ventilation in confined spaces.
(i) Air replacement. All welding and cutting
operations carried Oil in confined spaces
shall be adequately ventilated to prevent
the accumulation of toxic materials or
possible oxygen deficiency. This applies
not only to the welder but also to helpers
and other personnel in the immediate vi-
cinity. All air replacing that withdrawn
shall be clean and respirable.
(ii) Airline respirators. In such circumstances
where it is impossible to provide such ven-
tilation, airline respirators or hose masks
approved by the U.S. Bureau of Mines for
this purpose shall be used.
(iii) Self -contained units. In areas imme-
diately hazardous to life, hose masks with
blowers or self-contained breathing equip-
ment shall be used. The breathing equip-
Change 12
583
1910.25241848HD
OCCUPATIONAL SAFETY AND HEALTH 1910.2521110610
STANDARDS AND INTERPRETATIONS
(ii) Confined space. Welding (brazing)
involving cadmium-bearing filler metals
shall be done using ventilation as pre-
scribed in paragraph (3) or (4) of this
paragraph if the work is to be done in
a confined space.
(10) Mercury. Welding or cutting indoors or in a
confined space involving metals coated with
mercury-bearing materials including paint,
shall be done using local exhaust ventilation or
airline respirators unless atmospheric tests
under the most adverse conditions have estab-
lished that the workers' exposure is within the
acceptable concentrations defined by
* 1910.1000. Outdoors such operations shall he
done using respiratory protective equipment
approved by the U.S. Bureau of Mines for such
purposes.
140 F.R. 23072, May 28, 19751
(11) Cleaning compounds.
(i) Manufacturer's instructions. In the use of
cleaning materials, because of their possi•
ble toxicity or flammability, appropriate
precautions such as in an ufacturers
instructions shall be follmved.
(ii) Degreasing. Degreasing or other clean-
ing operations involving chlorinated hy-
drocarbons shall he so located that no vs•
pors from these operations will reach or
bc dra‘vn into the atmosphere surround-
ing any welding operation. In addition,
trichloroethylene and perchlorethylene
should be kept out of atmospheres pene•
t rated by the ultraviolet radiation of gas-
shielded welding operations.
(12) Cutting of stainless steels. Oxygen cutting,
using either a chemical flux or iron powder
or gas-shielded arc cutting of stainless steel,
shall be done using mechanical ventilation
adequate to remove the fumes generated.
(13) First -aid equipment. First -aid equipment
shall be available at all times. All injuries shall
he reported as soon as possible for medical at
First aid shall be rendered until medi-
cal attention can be provided.
(g) Industrial applications.
(1) Transmission pipeline.
(i) General. The requirements of para-
graphs (h), (e), and (f) of this section shall
be observed.
(ii) Field shop operations. Where field shop
operations are involved for fabrication of
fittings, river crossings, road crossings.
and pumping and compressor stilt ions the
requirements of paragraphs (a), (h), OIL
(e), and (f) of this section shall be
observed.
(iii) Electric shock. When arc welding is per-
formed in wet conditions, or under conch.
tons of high humidity, special protection
against electric shock shall be supplied.
(iv) Pressure testing. In pressure testing of
pipelines, the workers and the public shall
be protected against injury by the blow •
ing out of closures or other pressure
restraining devices. Also, protection shall
be provided against expulsion of loose dirt
that may have become trapped in the
pipe.
(v) Construction standards. The welded con-
struction of transmission pipelines shall
be conducted in accordance with the
Standard for Welding Pipe Lines and Re-
lated Facilities, API Stli, 1 104-1968.
(vi) Flammable substance lines. The connei-
tion, by welding, of branches to pipelines
carrying flammable substances shall be
perfimmed in accordance with Welding or
Hot 'rapping on Equipment Containing
Flamm:Odes, API Std. PSI) No. 2201--196:(.
(vii) X -ray inspection. The use of X -rays and
radioactive isotopes for the inspection of
welded pipeline joints shall be carried out
in conformance with the A 111(!FiCall
National Stiindard Safety Standard for
Non-Medical X•ray and Sealed Gamma-
Ray Sources, ANSI Z51.1- 1963.
(2) Mechanical piping systems.
(i) General. The requirements
graphs (a),(10.t(1).01,and (nor t his section
shall he obseiNed.
Chance 36
585
19111.2520112W
A. GASES
Ozone and nitrogen oxides are the main toxic gases produced by the
arc welding process. Ozone is an irritating gas and is produced by
the action of the electric arc through air. Phosgene and hydrogen
chloride may be formed when welding in the presence of chlorinated
solvents. The ultraviolet radiation from welding decomposes the
solvents releasing these gases. They are both respiratory irritants
and phosgene is highly toxic. Welding with fluoride fluxes can
release small amounts of Hydrogen fluoride; also a respiratory
irritant.
B. FUMES
Metal fumes, in additon to Iron and Aluminum oxide, are generated
from the wire or rod and the base metal. Welding on metals coated
with or containing alloys of Lead, Nickel, Zinc, Copper, Cadmium or
Beryllium increase the hazard potential as compared to Aluminum or
steel parts. Some painted surfaces may also produce fumes when
heated during welding. Coated welding wire often contains Copper
resulting in Copper fume when heated.
Metal Fume Fever - Overexposure to metal fumes (commonly Zinc or
Copper) may produce this effect. Metal fume fever is usually
associated with welding on galvanized metal without adequate exhaust
ventilation. The symptoms are similar to flu and usually occur a few
hours after the exposure. The symptoms usually last less than 24
hours, and temporary immunity usually follows. As a result, welders
are more susceptible to this condition on Monday or on workdays
following a holiday than on other workdays.
Iron oxide is the most common metal fume exposure resulting from
welding on low alloy steel. Changes in X rays of the lungs have been
observed in welders with chronic overexposure to Iron oxide fume, but
this condition results in little or no decrease in lung function.
This condition is called siderosis.
-35-
Aluminum oxide is not toxic to the human body, but exposure levels
should be controlled as with all welding fumes.
When soldering, the exposure depends on the base metal, the filler
metal composition and the type of flux. Thermal decomposition
products from fluxes may be irritating to the eyes, nose and throat.
There is also a potential for exposure to lead, silver and cadmium
and other metal fumes. These fumes have the potential to cause
respiratory irritation as well as long term health effects such as
lung damage or neurological disorders. Some fluxes are also skin
irritants.
CONTROLLING THE HAZARD:
1. If possible, use the local exhaust ventilation system to avoid
breathing the fumes and gases. OSHA requires the use of local exhaust
and/or supplied-air respirators, under certain conditions when working
with Zinc, Lead, Beryllium, Cadmium or Mercury (OSHA Standard
1910.252f). Periodically check the system to make sure it is functioning
properly.
2. Follow the safety procedures established for welding or soldering.
Read and follow all warning labels.
3. Use all required protective equipment, including respirators as
necessary. Wearing a welding helmet reduces the concentration of welding
fumes entering tne breathing zone, while protecting the eyes.
4. When welding in a confined or semi-confined area be sure there is
adequate ventilation. An air purifying or supplied-air respirator may be
necessary.
5. Never weld in an urea where the vapors of chlorinated solvents are
present or on parts that are wet with solvent.
-36-
WELDING AND SOLDERING SAFETY
Problems associated with welding and soldering vary with the method
employed, the location of the work, the materials being welded, and the
contol measures employed.
Certain HAZARDS are associated with welding and soldering processes.
These include:
* adverse health effects from breathing metal fumes and gases
* damage to the skin and eyes from infrared and ultraviolet
radiation (arc welding).
* burns from contact with hot metal or sparks
ULTRAVIOLET RADIATION (UV):
* Eye exposure to the arc can result in a condition known as
Welder's Flash or Arc Eye -- an irritation with a sensation of
sand in the eyes. Flash burns are painful and repeated exposure
may result in permanent eye injury.
* Skin burns can also occur from overexposure to UV radiation.
INFRARED (IR) RADIATION:
• IR radiation from the molten metal produces a sensation of
burning on the skin, but is usually not of sufficient intensity
to cause permanent skin damage.
FUNES AND GASES:
The hazard potential from the fumes and gases generated by a welding or
soldering operation depend on:
* the chemical composition of the materials being used
* the concentration of the chemicals in the worker's breathing zone
• the duration of exposure
-34-
February 1, 1989
Carl Jullie
City MannaAr
Ron Johnson
Fire Chief
SUBJECT: Alternative to Refurbishment of Engine 3
The 1989 budget contains $90,000 to refurbish Engine 3. This
engine is 11 years old and is due for this attention. If
refurbished, this engine would come back to us as close to
the configuration of our new engines as possible, but would
still have the old chassis, frame, motor, transmission, and a
reworked pump.
0
An alternative to this action would be to trade Engine 3 in
towards the purchase of a new engine meeting the same
specifications as those currently scheduled for delivery.
Current estimates are that purchasing a new truck by trading
in Engine 3 would cost an additional $10,000 to $20,000.
The advantages of simply replacing Engine 3 are many:
- We would not be without Engine 3 until the new
truck is delivered. Refurbishing would make up
short one engine for several months.
- The new engine would have a new pump, which by
design, is much more maintenance free than older
pumps.
- The new engine would
have a new motor,
transmission, and frame.
0
- The new engine would be very consistant with the
trucks currently scheduled for delivery, which
will result in simplified training, equipment
procurement, and operating procedures.
When making this consideration, we must keep in mind that
Engine 2 is also in line for the same consideration.
(Continued)
TO:
FROM:
1()
Carl Jullie
February 1, 1989
page 2
My proposal is that we replace bo
t
h
E
n
g
i
n
e
3
a
n
d
E
n
g
i
n
e
2
over a three year period. Because
o
f
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
t
i
m
e
for engines, I believe the finan
c
i
a
l
a
s
p
e
c
t
c
a
n
b
e
e
a
s
i
l
y
worked out. To best accomplish thi
s
,
t
h
e
f
o
l
l
o
w
i
n
g
c
o
u
l
d
b
e
done:
1989 Fire Budget - $90K (Engine 3)
1990 Fire Budget - $20K (Engine 3)
$60K (Engine 2)
New Engine 3 delivered in 1990
1991 Fire Budget - Balance (Engine 2)
I would also purpose that we bid th
e
r
e
p
l
a
c
e
m
e
n
t
e
n
g
i
n
e
s
b
o
t
h
at the same time, indicating th
a
t
E
n
g
i
n
e
2
w
i
l
l
n
o
t
b
e
ordered until 1990. This action
s
h
o
u
l
d
l
o
c
k
i
n
a
b
e
t
t
e
r
price, and make further cost reduct
i
o
n
s
a
v
a
i
l
a
b
l
e
,
i
.
e
.
p
r
e
-
chassis, payment discounts.
Please give this your best cons
i
d
e
r
a
t
i
o
n
,
a
s
t
h
e
t
r
u
c
k
committee and I feel this proposal i
s
i
n
t
h
e
b
e
s
t
i
n
t
e
r
e
s
t
o
f
the firefighters and the citizens of
E
d
e
n
P
r
a
i
r
i
e
.
Please advise.
RJ/c1
MEMORANDUM
TO:
THRU:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Carl Jullie
Craig Dawson
1990 Property Tax Levy
November 14, 1989
In late July and early August, Council considered the "initial proposed levy"
and the "final proposed levy" for the City's property tax in order to comply
with the State's rules then in effect for truth-in-taxation. The Legislature
and Commissioner of Revenue have since changed the rules of the game, but
essentially the City must go through the same process of proposing levies. The
City must certify its initial proposed levy by November 15. The Council should
adopt the final levy by its December 19 meeting.
The final tax levy may not exceed the amount certified in the initial proposed
levy. Accordingly, staff recommends that the Council certify the City's levy
limit as the initial proposed levy. This figure would give the Council maximum
flexibility during the levy-setting process. The levy limits are as follows:
General Fund Operations:
Debt Levies:
Total
Levy Limits
9 9
1,967,000
$12,723,330
Proposed Budget
livonou
1,967,000
$11,858,000
A copy of the public hearing advertisement is attached. Staff recommends that
the Council adopt Resolution No. 89-250 and approve the public hearing notice.
RESOLUTION NO. 89-250
A RESOLUTION CERTIFYING THE INITIAL PROPOSED TAX
LEVY BY THE CITY OF EDEN PRAIRIE
WHEREAS, the Minnesota Legislature enacted a law in 1988 which specified a
"truth-in-taxation" process to be followed by cities for the purpose of
establishing property tax levies for the next fiscal year; and
WHEREAS, the statute requires that the City Council certify an intial proposed property tax levy by November 15;
WHEREAS, the City of Eden Prairie has undertaken preparation of its 1990
Budget and identified the need to levy property taxes; and
WHEREAS, statutory levy limits contain conditions and formula to determine
the maximum amount of dollars which may be levied for property tax collections,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden
Prairie that it certify an initial proposed 1990 property tax levy of
$12,723,330 an amount equal to the City's property tax levy limit,
AND FURTHER, that this figure be transmitted to the Hennepin County
Auditor.
ADOPTED by the City Council November 14, 1989.
Mayor Gary D. Peterson
ATTEST:
John D. Frane
City Clerk
NOTICE TO ALL RESIDENTS OF EDEN PRAIRIE
Proposed increase in property taxes for 1990
The City of Eden Prairie is proposing to increase total property taxes to be
collected for 1990. The amount of taxes which may be levied is 38.5 percent
over 1989 taxes.
TOTAL AMOUNT PROPOSED: $12,730,330
This increase is not necessarily due to a decision by the City Council to
increase spending. The state of Minnesota has shifted aid from cities to school
districts, and part of the increase may be due to a decrease in state aid to
Eden Prairie. Nor would all of the allowable increase necessarily be levied;
the actual levy is likely to be lower than the limit.
This amount is a proposal only. All residents of Eden Prairie are invited to
attend a public hearing where the City Council will discuss the proposed
increase. The Council will vote to approve or disapprove this amount at this or
a subsequent hearing. Please come and give the Council your opinions on this
proposal.
PUBLIC HEARING
DATE: November 30, 1989
HOUR: 7:30 p.m.
PLACE: Council Chamber, Eden Prairie City Offices
7600 Executive Drive
Eden Prairie, Minnesota
If additional time is needed, the hearing will be reconvened on December 19,
1989 at 7:30 p.m. in the same place.
Summaries of the City's proposed 1990 budget are available for review at the
City Clerk's office, in the Eden Prairie City Offices. Persons unable to attend
this hearing may send written comments to the council at the above address. For
more information, call the City Clerk's office: 937-2262, 8:00 a.m. - 4:30
p.m., Monday through Friday.