HomeMy WebLinkAboutCity Council - 02/16/1988AGENDA
EDEN PRAIRIE CITY COUNCIL
TUESDAY, FEBRUARY 16, 1988 7:30 PM, CITY HALL COUNCIL CHAMBERS,
7600 Executive Drive
COUNCIL MEMBERS:
CITY COUNCIL STAFF:
Mayor Gary Peterson, Richard Anderson,
George Bentley, Jean Harris, and Patricia
Pidcock
City Manager Carl J. Jullie, Assistant to
the City Manager Craig Dawson, City
Attorney Roger Pauly, Finance Director
John D. Frane, Director of Planning Chris
Enger, Director of Community Services
Robert Lambert, Director of Public Works
Eugene A. Dietz, City Assessor Steve
Sinell and Recording Secretary
Sue Anderson
PLEDGE OF ALLEGIANCE
ROLL CALL
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
II. MINUTES
A. Special City Council Meeting held Monday, December 28, 1987
B. Regular City Council Meeting held Tuesday, January 5, 1988
III. CONSENT CALENDAR
A. Clerk's License List
B. Request for Grading Permit by Riley-Purgatory-Bluff Creek
Watershed District for 16011 & 16101 Pioneer Trail
C. Change Order No. 1 Layne Western Contract for Well Drilling
I.C. 52-072B
D. Change Order No. 1 and 2 Barbarossa Contract for Well House
Construction, I.C. 52-072B
IV. PUBLIC HEARINGS
V. PAYMENT OF CLAIMS
VI. ORDINANCES & RESOLUTIONS
VII. PETITIONS, REQUESTS & COMMUNICATIONS
A. Easement Request from Northern States Power for Powerline along
T.H. 5
Page 313
Page 316
Page 325
Page 327
Page 329
Page 334
Page 346
City Council Agenda - 2 - Tues.,February 16, 1988
VIII. REPORTS OF ADVISORY COMMISSIONS
A. Report of Residents Advisory Committee on Proposed Downtown Site
for City Hall
IX. APPOINTMENTS
A. Board of Appeals & Adjustments
Appointment of 2 Representatives to serve three-year terms
commencing March 1, 1988 and expiring February 28, 1991
B. Building Code Board of Appeals
Appointment of 2 Representatives to serve three-year terms
commencing March 1, 1988 and expiring February 28, 1991
C. Flying Cloud Airport Advisory Commission
Appointment of 2 Resident Representatives to serve three-
year terms commencing March 1, 1988 and expiring February 28,
1991
D. Historical & Cultural Commission
Appointment of 3 Representatives to serve three-year terms
commencing March 1, 1988 and expiring February 28, 1991
E. Human Rights & Services Commission
Appointment of 5 Representatives: 2 to fill unexpired terms
commencing immediately and expiring February 28, 1990; and
3 to fill three-year terms commencing March 1, 1988 and expiring
February 28, 1991
F. Parks, Recreation & Natural Resources Commission
Appointment of 2 Representatives to serve three-year terms
commencing March 1, 1988 and expiring February 28, 1991
G. Planntag Commission
Appointment of 2 Representatives to serve three-year terms
commencing March 1, 1988 and expiring February 28, 1991
X. REPORTS OF OFFICERS, BOARDS & COMMISSIONS
A. Reports of Council Members
B. Report of City Manager
1. Award Contract for Refurbishment of Fire Engine No. 1
Page 347
Page 351
City Council Agenda - 3 - Tues.,February 16, 1988
2. Board of Review Process
C. Report of City Attorney
D. Report of Director of Planning
E. Report of Director of Community Services
1. Proposal regarding Edenvale Golf Course
2. Senior Center Improvements
F. Report of Director of Public Works
G. Report of Finance Director
XI. NEW BUSINESS
XII. ADJOURNMENT
Page 352
Page 359
Page 361
SPECIAL MEETING
EDEN PRAIRIE CITY COUNCIL
MONDAY, DECEMBER 28, 1987
COUNCIL MEMBERS:
CITY COUNCIL STAFF:
4:45 PM, CITY HALL COUNCIL CHAMBERS
7600 Executive Drive
Mayor Gary Peterson, Richard Anderson,
George Bentley, Jean Harris, and
Patricia Pidcock
City Manager Carl J. Jullie, City
Attorney Roger Pauly, and Recording
Secretary Sue Anderson
ROLL CALL: All members present.
Mayor Peterson called the meeting to order at 4:45 PM. He
announced that negotiation among City Staff, Mr. Seavall, et. al.
and the Metro Waste Control Commission (MWCC) was taking place in
the outer chamber. He called for a short recess in anticipation
of resolution of the situation.
Mayor Peterson reconvened meeting to order at 5:17 PM.
I. APPROVAL OF AGENDA
Councilmember Bentley moved, and Harris seconded, to
approve the agenda. Motion passed 4-0.
II. ORDER TO CORRECT HAZARDOUS CONDITION ON SEAVALL PROPERTY
(Continued from December 22, 1987)
City Manager Jullie stated that the City has been in
negotiation and a settlement had been agreed upon pending
verification that earth excavtion be restricted to 300
cubic yards.
City Attorney Pauly, giving background, stated this matter
was the result of a storm on or about July 23, 1987.
During the severe rainstorm, a sanitary sewer pipe broke
open and resulted in a bluff of the valley being eroded and
washed away leaving a large hole. He stated the property
has been partially repaired and the hole partially
refilled.
Pauly continued that the residents in this neighborhood are
very concerned and the action contemplated by the City was
due to the findings that there was a hazardous condition on
the property in question.
Pauly stated the City has had discussions with the MWCC and
the Seavalls, and believed an agreement had been reached
whereby Seavall would permit the MWCC on the property to do
necessary filling to build up the sides of the hole and
eliminate the danger of people being hurt. Seavell
required that not more than 300 cubic yards of earth can be
Special City Council Meeting -2- December 28, 1987
removed fromthe presently undisturbed portions of hi
s
property. Any grading plans for his property incorp
o
r
a
t
i
n
g
more than 300 cubic yard would require his specific
approval prior to implementation.
Kirby Bayerle, 10488 West Riverview Drive, stated he
w
a
s
concerned that this restoration of the land be done
quickly. It had already been 5-1/2 months, and they
h
a
v
e
been told just another week and another week. He fel
t
a
timetable should be established and adhered to befo
r
e
t
h
e
rains begin.
Pauly explained that the City must go through the l
e
g
a
l
process. It cannot go out and do something to some
o
n
e
'
s
property without their agreement. If the Council a
d
o
p
t
e
d
these Findings of Fact, the landowner would have to
r
e
p
a
i
r
the hazardous condition or the City would repair it
a
n
d
bill the owner. Either way, this would go through
t
h
e
usual legal process and could possibly go to trial
a
n
d
again result in months of delay.
Miles Lord, attorney for Mark Seavall Homes, Inc.,
requested that this be tabled, as he would be unable
t
o
appear before Council on January 5th. He continued
t
h
a
t
his client has lost the use of his home, his land an
d
future office. His clients reluctance to allow the
C
i
t
y
o
n
his property, was due to the insurance litigation i
n
process.
Lord continued that Seavall was not being compensate
d
f
o
r
the damage to his land due to the resistance of Waus
a
u
Insurance Company. Now MWCC wants to take some of h
i
s
l
a
n
d
and fill in the hole, fill that would cost them $8 p
e
r
cubic yard if brought in from another site, yet not
compensate Seavall one cent.
Barb Bayerle, 10488 West Riverview Drive, stated her
concern was if the hole were not repaired soon, the
h
o
m
e
s
on the edge would go down the river in March. She
continued that they have been
told week after week that the City was working on it
,
a
n
d
now today they are being told to wait until tomorr
o
w
.
S
h
e
wanted a completion date and this matter resolved.
Bentley responded that the Council cannot give her
a
d
a
t
e
,
nor was the Council in a position to mandate work
b
e
completed by a specific date. He asked Staff to
communicate with the residents as proceedings trans
p
i
r
e
.
Gayle Diehl, 10530 West Riverview Drive, inquired w
h
y
t
h
e
MCC cannot start filling the hole without the cont
i
n
g
e
n
c
y
about the 300 cubic foot fill from Seavalls propert
y
resolved, as long as he agreed they could start fil
l
i
n
g
.
Special City Council Meeting -3- December 28, 1987
Jullie responded that the MWCC must agree that no more than
300 cubic yards would be removed off the land to fill the
hole. If the MWCC agrees to this, Seavall would sign the
easement.
Anderson stated the dangerous area should be cleaned up as
soon as possible. He strongly feels if this goes into
litigation no one would be the winner.
Lord commented he did not feel there was a problem, and the
MWCC could start filling the hole with fill from another
site. He stated talk would resume in the morning regarding
the fill on the Seavall property.
Kirby Bayerle, 10488 West Riverview Road, inquired to what
degree the restoration would proceed at this point.
Jullie responded that reducing the sttep, hazardous slopes
was the issue at this point. Final grading and landscaping
would be proposed at a later date and brought before
Council for approval.
MOTION:
Harris moved and Anderson seconded that action on the
Findings of Fact Order to Correct Hazardous Condition on
Seavall Property be continued to the regular City Council
meeting on January 5, 1988.
Bentley stated tabling would allow staff to return it to
the Council sooner. If it was continued, the Council
cannot act on it until January 5th.
Jullie commented that if the matter was tabled and then
resolved, staff would report back to Council on the January
5th meeting as to the results.
MOTION WITHDRAWAL:
Harris withdrew motion to continue action on the Findings
of Fact Order until the regular City Council Meeting on
January 5, 1988.
MOTION:
Harris moved and Bentley seconded to table action on the
Findings of Fact Order to Correct Hazardous Condition on
Seavall Property. Motion passed 4-0.
Bayerles agreed to be contact persons and would inform
concerned residents of status as the City Staff advises
them.
II. ADJOURNMENT
The meeting was adjourned at 5:45 PM.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
TUESDAY, JANUARY 5, 1988
COUNCIL MEMBERS:
CITY COUNCIL STAFF:
7:30 PM, CITY HALL COUNCIL CHAMBERS
7600 Executive Drive
Mayor Gary Peterson, Richard Anderson,
George Bentley, Jean Harris, and
Patricia Pidcock
City Manager Carl J. Jullie, Asst.
to the City Manager Craig W. Dawson,
City Attorney Roger Pauly, Assistant
Planner Don Uram, Director of
Community Services Robert Lambert,
Director of Public Works Eugene A.
Dietz, Recording Secretary Sue
Anderson PLEDGE OF ALLEGIANCE
II ROLL CALL: All members were present.
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
The following item was added to the Agenda: X.B.2. Update on Brown Land Company Creekview Development; X.B.3. Report on Seavall Property.
MOTION:
Bentley moved, seconded by Anderson to approve the Agenda and
Other Items of Business, as published and amended. Motion
carried unanimously.
II. MINUTES
A. Regular City council Meeting held Tuesday, December 1, 1987
MOTION:
Bentley moved, seconded by Anderson to table Minutes from the
Regular City Council Meeting held Tuesday, December 1, 1987.
Motion passed unanimously.
B. Special City Council Meeting held Tuesday, December 22, 198",
MOTION:
Bentley moved, seconded by Anderson to table Minutes from the
Special City Council Meeting held Tuesday, December 22, 1987.
Motion passed unanimously.
'7 )
Eden Prairie City Council 2 January 5, 1988
III. CONSENT CALENDAR
A. Clerk's License List
B. Community Center Partial Repair Project Change Order No. 2
Bentley inquired if City would recoup some of the costs
being uncovered in the change. Pauly responded
affirmatively.
C. Resolution No. 88-09 regulating Fees and Charges for
Business Licenses Permits and Municipal Services
Bentley inquired if 3.14 of Item C, False Alarm Fees,
were "per alarm." Jullie responded yes and he would
clarify that in the final fee schedule.
Bentley commented that this should not be approved until
corrected. City Attorney Pauly suggested a motion to
amend the resolution would correct the matter..
MOTION:
Bentley moved, and seconded by Harris to amend Item III.
C. Resolution No. 88-09, 3.14 to include the language
"per alarm" as follows: $50 per alarm for more than 3
false alarms. $100 per alarm in excess of 10 false
alarms. $150 per alarm in excess of 15 false alarms per
calendar year. Motion carried unanimously.
Pidcock asked for justification on the proposed PUD fee
increase. Jullie responded the increase was due to
actual costs involved in the process of the PUD.
Pidcock asked that this increase be reconsidered.
Peterson responded it was presently costing the City more
than it was receiving. The costs must be passed on to
the developer.
D. Resolution No. 88-01 designating the Official City
Newspaper
E. Resolution No. 88-02, authorizing City Officials to
transact banking business
F. Resolution No. 88-03, authorizing use of facsimile
signatures by Public Officials
G. Resolution No. 88-04 designating depositories
H. Resolution No. 88-05, authorizing the treasurer to invest
City of Eden Prairie Funds
I. KADAJ INC. ADDITION, by Karp's Twin City Supply Company.
Approval of Developer's Agreement for Karp's Twin City
Supply Company Building Expansion. Location: North of
Highway 5, south of Martin Drive, west of Mitchell Road
Eden Prairie City Council 3 January 5, 1988
J. Final Plat approval of KADA, Inc. Addition (Resolution
No. 88-11)
K. Eden Prairie Senior Center Project - Change Order Nos.1-5
L. 2nd Reading of Ordinance No. 62-87 - Alarm Ordinance
M. Amendment to Southwest Metro Transit Commission Joint
Powers Agreement.
N. 1st Reading of Ordinance No. 4-88, amending City Code Section 5.37 by amending Section 5.37 Subd. 5 which
defines the word "Peddler"
Bentley inquired as the purpose of this Ordinance. Pauly
replied it was difficult to track peddlers. Present law
stated if they had an office anywhere in Hennepin County,
they could peddle without a license. It has become
difficult to track the peddlers and with the proposed
ordinance, they must have an office in Eden Prairie.
0. Approval of Special Assessment Agreement for Fountain Place Apartments
P. Approve name change for street in Prairie Bluffs from
Franlo Road to Normandy Crest (Resolution No. 88-10)
Pidcock inquired as to the reason for the name change.
Lambert responded that it would correct the confusion of
multiple intersections of the same name.
Q. Approve yearly extension of Joint Use Rental Agreement with MWCC
MOTION:
Harris moved, seconded by Bentley to approve Items A-Q on the
Consent Calendar. Motion carried unanimously.
IV. PUBLIC HEARINGS
A. BERGMAN ADDITION by Richard Bergman. Request for
Preliminary Platting of 2.16 acres into 3 single-family
lots with variances to be reviewed by the Board of
Appeals. Location: Northwest of Rosemary Road and south
of Holly Road. (Resolution No. 88-8 - Preliminary Plat)
City Manager Jullie stated notice of this Public Hearing was
sent to owners of 55 surrounding properties and published in
the December 23, 1987 issue of Eden Prairie News. The
proponent was requesting Preliminary Plat approval on 2.16
acres into 3 single-family lots on the property located
between Rosemary Road and Castle Lane south of Holly Road.
Assistant Planner Uram reported that the Planning Commission
heard this item at its December 14, 1987 meeting and
recommended approval per staff recommendations on a unanimous
vote. He requested that Staff Recommendation No.2 be removed
as the water seepage problem was resolved.
Eden Prairie City Council 4 January 5, 1988
Harris inquired what the findings were on the seepage. Uram
responded that prior to 1983 the property owner was not
connected to City sanitary sewer and the seepage was an
overflow. The property owner had since connected as required
by the City and there has been no seepage since that time.
Bentley inquired if there was discussion of road connection
between Rosemary Road, Holly Road and Hazel Lane. Uram
responded that was not discussed at the Planning Commission
meeting because staff did not feel it was feasible.
Director of Public Works Dietz commented that the grade
change would be too severe for a road. It would need to be
8% and that would devastate the lot and the value of the
project.
Anderson responded that if the City had planned to put a road
through there, they would have done it. He felt the plan fit
in very well.
MOTION 1:
Pidcock moved, seconded by Anderson to close the public
hearing. Motion carried unanimously.
MOTION 2:
Pidcock moved, seconded by Bentley to adopt Resolution No.
88-08 approving the Preliminary Plat. Motion carried
unanimously.
MOTION 3:
Pidcock moved, seconded by Anderson to direct staff to
prepare a Development Agreement incorporating Commission and
Staff Recommendations, Deleting No. 2 per Planner Uram, and
Council conditions. Motion carried unanimously.
V. PAYMENT OF CLAIMS NOS. 39468-39817
MOTION:
Pidcock moved, seconded by Bentley to approve the Payment of
Claims Nos. 39468-39817. Roll call vote: Anderson, Bentley,
Harris, Pidcock and Peterson voted "aye." Motion carried
unanimously.
VI. ORDINANCES & RESOLUTIONS
None
VII. PETITIONS, REQUESTS & COMMUNICATIONS
None
VIII. REPORTS OF ADVISORY COMMISSIONS
None
Eden Prairie City Council 5 January 5, 1988
IX. APPOINTMENTS
A. Appointment of Councilmember and City Representative to
serve on the South Hennepin Human Services Council for
two year terms to expire January 31, 1990
Jullie reported that the Joint Powers Agreement for South
Hennepin Human Services requires four representatives from
each participating City to serve 2-year terms. The terms of
Jean Harris, the Council representative, and Natalie Swaggert,
the City representative, were expiring.
MOTION:
Pidcock moved, seconded by Bentley to reappoint Jean Harris
as City Council representative, and Natalie Swaggert as City
representative to serve on the South Hennepin Human Services
Council for two year terms expiring on January 31, 1990.
Motion carried unanimously.
B. Resolution No. 88-07, appointing Director and Alternate
Director to the Suburban Rate Authority for 1988
Jullie reported that the Suburban Rate Authority has a
Director and an Alternate Director position for Eden Prairie.
Finance Director John Frane has served as Director and
Councilmember Anderson has served as Alternate Director
during 1987.
MOTION 1:
Harris moved, seconded by Pidcock to reappoint Finance
Director John Frane has Director and Councilmember Anderson
as Alternate Director for the Suburban Rate Authority during
1988. Motion carried unanimously.
MOTION 2:
Harris moved, seconded by Pidcock to adopt Resolution No. 88-
07 designating John Frane as the Director and Richard Anderson
as the Alternate Director of the Suburban Rate Authority for
1988. Motion carried unanimously.
C. Resolution No. 88-06, designating the official meeting
dates, time and place for the City of Eden Prairie
Council in 1988 and appointing an Acting Mayor
Jullie reported that the Council was required to adopt a
Resolution designating the official meeting dates, time and
place for meetings of the City Council and appointing an
Acting Mayor.
Discussion followed regarding appointments of the Acting
Mayor in previous years.
Anderson requested that Council schedule meetings every
Tuesday, and if there were no reason to meet, it would be
cancelled. He believed this would alleviate trying to find a
day that all Councilmembers could meet on an urgent matter
if Tuesdays were reserved for such matters.
Eden Prairie City Council 6 January 5, 1988
Bentley responded that it was not a good practice to schedule
dates and then officially not hold the meeting. He felt it
should be left as is and schedule extra meetings as Council
needs them.
Anderson stated with present format Staff struggles to find
dates that all Councilmembers can attend.
Harris commented that without changing the resolution, all
Councilmembers have pretty much kept that Tuesday open for
unscheduled meetings.
Pidcock suggested that without designating more Tuesdays, let
Staff know that if additional matters are required to schedule
them on an alternate Tuesday.
Peterson stated that he was reluctant to change the resolution
unless Council felt there was enough work to justify meeting
every Tuesday.
Anderson stated that when public hearings are held and the
meetings go to 11:30 PM, the Council does not do justice to
the issues. He felt special meetings could be called in
anticipation of controversial issues. Anderson continued
that when items are continued due to lack of time for
discussion, they are delayed for two months.
MOTION 1:
Pidcock moved, and seconded by Harris to recommend appoint-
ment of Senior Councilmember George Bentley as Acting Mayor.
Motion carried unanimously.
MOTION 2:
Pidcock moved, and seconded by Harris to adopt Resolution No.
88-06 designating the Official Meeting Dates, Time and Place
for th City of Eden Prairie Council in 1988 and Appointing an
Acting Mayor. Motion carried unanimously.
D. Association of Metropolitan Municipalities - Appointment
of 1 Representative and 4 Alternates
Jullie reported that the Association of Metropolitan
Municipalities called for an appointment of 1 Representative
and 4 Alternates from Eden Prairie. The AMM Bylaws state
that the Mayor shall be the City's Representative and the
other Councilmembers shall be appointed Alternates.
MOTION:
Bentley moved, and seconded by Pidcock to recommend appoint-
ments to the Association of Metropolitan Municipalities in
accordance with AMM Bylaws. Motion carried unanimously.
E. WAFTA Board (Western Area Fire Training Association)-
Appointment of 1 Representative to serve a 1-year term
commencing 1/1/88)
Eden Prairie City Council 7 January 5, 1988
Jullie reported that the Western Area Fire Training
Association (WAFTA) has a position for one Representative
from Eden Prairie to serve a 1-year term. Councilmember
Bentley has been the City's Representative during 1987.
MOTION:
Anderson moved, and seconded by Pidcock to recommend appoint-
ment of George Bentley as Eden Prairie Representative to the
Western Area Fire Training Association. Motion carried
unanimously.
F. Appointment of City Attorney for 1988
Jullie reported that it was recommended that Roger Pauly and
the firm of Lang, Pauly & Gregerson, Ltd. be appointed City
Attorney for 1988.
MOTION:
Pidcock moved, and seconded by Harris to recommend appoint-
ment of Roger Pauly and the firm of Lang, Pauly & Gregerson,
Ltd. as City Attorney for 1988. Motion carried unanimously.
X. REPORTS OF OFFICERS, BOARDS & COMMISSIONS
A. Reports of Council Members
None
B. Report of City Manager
1. Per Diem for Councilmembers (Continued from 12-15-87)
Jullie reported that this item had been continued from the
December 1 and 15, 1987 meetings. Several Councilmembers
have inquired about a per diem compensation for City-related
business meetings outside the City, and a policy has been
drafted for their consideration.
Pidcock commented that it was an honor to serve the City, but
there are expenses.
Bentley commented that ten years ago this issue should not and
would not have been approved because the City was smaller and
less demanding. Today the Council has more outside meetings,
groups, boards and committees asking for Councilmembers'time.
Discussion resulted in a direction to change the City Code to
read: Section 2.05 of the City Code states that in addition
to their regular salaries, "..the Mayor and each Council-
members shall be paid a reasonable sum for each day plus the
reasonable expense incurred on business for the City outside
of regularly scheduled Council meetings." Per diem payment
would be as follows: $25 each for meetings up to and
including 2 hours; $50 each for meetings over 2 or more
hours; or $50/day maximum.
Eden Prairie City Council 8 January 5, 1988
MOTION:
Bentley moved, and seconded by Harris to amend City Code
Section 2.05 to reflect above change in language and recommend
approval of per diem payment schedule for reasonable expense
incurred while traveling on business for the City. Motion
carried unanimously.
2. Report on Creekview Development
Jullie reported that Brown Land Company would present the
Creekview Development to the Council on January 19, 1988
regular meeting. He informed Council of the controversy and
the Staff attempts to hold meetings to defuse and resolve
some of the issues prior to the public hearing.
Discussion followed on the history of the project and the
situation at present.
Harris stated she would be willing to oversee negotiations
between residents and developer.
Bentley designated Peterson be the representative and to
select a second party if meetings do come about.
3. Report on Seavall Property
Jullie reported that the Seavall property restoration has
begun. The MWCC had hauled in 2000 cubic yards of fill.
The agreement with Seavall would be picked up the next day.
The grading plan on the property would be ready next week and
would be brought to Council for approval.
C. Report of City Attorney
Pauly thanked Council for the reappointment.
D. Report of Director of Planning
None
E. Report of Director of Community Services
None
F. Report of Director of Public Works
1. Pedestrian Bridge over TH 5 and CSAH 4
Dietz reported that the proposal for Federal Aid Urban (FAU)
funds which would have covered 70% funding, to construct the
pedestrian bridge over State Highway 5 at Eden Prairie Road,
did not rank high enough in the FAU system and funds were not
allocated for the project.
Eden Prairie City Council 9 January 5, 1988
He asked Council if the City of Eden Prairie should pay for
a pedestrian bridge at an estimated cost of $350,000.
Pidcock stated to stay with the City's mission statement,
City should make every effort to build the bridge.
Peterson inquired if a study was done to justify the traffic
anticipated on the bridge. Dietz responded there was no way
of anticipating the traffic at present.
Harris inquired if $350,000 included a feasibility study.
Dietz responded that the process would begin by determining
if it was possible to construct a bridge over Highway 5.
Bentley commented that the actual estimated cost could be
defined once the design work had been completed. At that
time Council could decide if it was feasible to proceed. He
felt the City should go forward with design work but was not
ready to authorize spending $350,000.
Anderson stated that the cost evaluation of the walkway over
Highway 5 should include investigation of wood as was done
over Highway 12. He recalled that that structure came in
thousands of dollars less vs. concrete and steel.
Bentley reminded Staff and Council to not rule out funding in
the future. It could be addressed as a separate project
after the road was in, and with new the state legislation
sunset provision it would double or triple eligible funding
dollars in the future.
Council advised Dietz to proceed with preliminary design and
return to Council with projected costs, funding, alternative
material designs.
XI. NEW BUSINESS
Bentley spoke on the National League of Cities meeting in
Washington, DC, and suggested that it was a meeting that some
Councilmembers should attend.
Peterson stated Council should consider the possibility and
attend if budget allows.
XII. ADJOURNMENT
MOTION:
Pidcock moved, and seconded by Anderson to adjourn the
meeting at 9:07 PM. Motion carried unanimously.
CITY OF EDEN PRAIRIE
CLERK'S LICENSE APPLICATION LIST
February 16, 1988
GAS FITTER
Air Conditioning Associates, Inc.
B & C Heating, Inc.
Bethke's Plumbing & Heating
A. Binder & Son, Inc.
Burke Heating Service, Inc.
Burkhardt Plumbing Company
Eden Prairie Heating & Ventilating
Fredrickson Heating & Air Conditioning
Heating & Cooling Two, Inc.
Kleve Heating & Air Conditioning
Master Heating & Cooling
Merit Heating & Air Conditioning
Riccar Heating & Air Conditioning
Shank Mechanical, Inc.
Smith Heating & Air Conditioning
Snell Mechanical, Inc.
Standard Plumbing & Appliance Co.
Fred Vogt and Company
HEATING & VENTILATING
Air Conditioning Associates, Inc.
B & C Heating, Inc.
Bell Aire Heating & Cooling
Bethke's Plumbing & Heating
A. Binder & Son, Inc.
Burke Heating Service, Inc.
Care Air Conditioning & Heating, Inc.
Eden Prairie Heating & Ventilating
Fredrickson Heating & Air Conditioning
Heating & Cooling Two,Inc.
Kleve Heating & Air Conditioning
Master Heating & Cooling
Merit Heating & Air Conditioning,Inc.
Riccar Heating & Air Conditioning
SBS Mechanical,Inc.
Smith Heating & Air Conditioning
Snell Mechanical, Inc.
South-Town Refrigeration, Inc.
Unique Indoor Comfort, Inc.
Fred Vogt and Company
WATER SOFTENER
Culligan Water Service Co.
Minnesota Water Treatment
CONTRACTOR (MULTI FAMILY & COMM.)
Barbarossa & Sons, Inc.
Robert W. Compton, Inc.
Karkela Construction
Kopfmann Homes, Inc.
SCI Services of Mpls.
CONTRACTOR (1 & 2 FAMILY)
Barron Builders,Inc.
Burgess Construction, Inc.
George R. Butler Construction
Mark Charles, Inc.
Country View Builders, Inc.
Daystar Builders
Willard Eggan & Sons,Inc.
Metro Handy Man, Inc.
Cris Miller Homes
On The Level,Inc.
D. L. Russell Company
Touve Construction
PLUMBING
AAA Abbott Plumbing & Htg.
All State Plumbing & Heating
Andreasen Plumbing & Htg.
Avoles Plumbers
Consolidated Plumbing & Htg.
Egan & Sons Company
Galaxy Mechanical Contractors
R. C. Hoffman Plumbing
K & K Heating & Plumbing
Klamm Mechanical Contractors
Leo's Plumbing
Loop Belden Porter, Inc.
D.R. McDermott Plumbing
Metropolitan Mechanical
Midwestern Mechanical
Tom Motzko Plb. & Htg.
P J Plumbing & Heating
Podany Plumbing
Solberg Plumbing
Dale Sorensen Company
Gregg Werner Plumbing
CLERK'S APPLICATION LIST
page two
WELL DRILLING
Leuthner Well Company
Don Stodola Well Drilling Co.
Torgerson Well Company,Inc.
SEPTIC SYSTEM
Larry's On Site Septic System
CIGARETTE
Amaco
Griswold Vending Company
Preserve Rexall Drug
Terrific Lunch Co.
TYPE B FOOD
Blue Bell Ice Cream
Preserve Rexall Drug
Q Petroleum
TYPE C FOOD
Amaco
Q Petroleum
3.2 BEER OFF SALE
Q Petroleum
PEDDLAR
Glen Paul Baron (Ice Cream)
Donald Allen Brill (firewood)
Gerald Alois Brill (firewood)
Patrick Ronald Meyer (firewood)
THEATRE
Movies at the Eden Prairie Center
MECHANICAL GAMES
Lion's Tap
Movies at the Eden Prairie Center
KENNEL LICENSE
Joan Coleman (renewal)
REFUSE HAULERS
Browning-Ferris Industries
Crosstown Sanitation Corp.
Quality Waste Control
These licenses have been approved by the de
p
a
r
t
m
e
n
t
h
e
a
d
s
r
e
s
p
o
n
s
i
b
l
e
f
o
r
t
h
e
licensed activity.
Pat Solie, Licensing
-MEMORANDUM-
TO: Mayor Peterson and City Council Members
THROUGH: Carl J. Jullie, City Manager
Alan D. Gray, City Engineer
FROM: Jeffrey Johnson, Engineering Technician
SUBJECT: Grading Project at 10611 & 16101 Pioneer Trail
The Riley-Purgatory-Bluff Creek Watershed District, on behalf
o
f
t
h
e
p
r
o
p
e
r
t
y
owners, has requested City Council approval of a grading per
m
i
t
t
o
a
l
l
o
w
approximately 1,000 cubic yards of fill to be placed at the addr
e
s
s
e
s
l
i
s
t
e
d
above. The request comes as a result of excess soil genera
t
e
d
f
r
o
m
t
h
e
nearby Chain-of-Lakes construction project and the need f
o
r
a
r
e
a
s
o
n
a
b
l
y
close location to deposit the excess soil.
The property owners, Mr. Mills and Mr. Jorgenson, seek to fil
l
i
n
a
n
d
l
e
v
e
l
their adjoining front yards to provide them with a more usable
,
f
l
a
t
t
e
r
f
r
o
n
t
yard area. The property owners have had signs on their property requesting
clean fill and accepting small quantities as the opportunit
i
e
s
a
r
o
s
e
.
By granting this request, the property owners' need for fill can
b
e
s
a
t
i
s
f
i
e
d
i
n
one timely operation, as opposed to intermittent deliveri
e
s
o
v
e
r
a
l
o
n
g
period of time.
No adverse effects on existing drainage patterns will occur
a
s
a
r
e
s
u
l
t
o
f
this grading. Besides Mssrs. Mills and Jorgenson, this gra
d
i
n
g
w
i
l
l
n
o
t
affect any other property owners. All side slopes have been e
s
t
a
b
l
i
s
h
e
d
a
t
a
slope of 3:1 or flatter.
All erosion control is in place and all work associated with t
h
i
s
r
e
q
u
e
s
t
i
s
complete, except for final restoration which will occur when
w
e
a
t
h
e
r
a
l
l
o
w
s
this Spring. The property owners will be responsible f
o
r
t
h
e
f
i
n
a
l
restoration work.
Staff recommends approval of this request subject to receipt of
a
$
1
,
0
0
0
b
o
n
d
from the property owners to ensure restoration of all disturb
e
d
a
r
e
a
s
t
h
i
s
Spring.
Please refer to attached plan.
JJ:ss
?,1
Per,
HAY BALE
EROSION CONTRO
I
1. y
HOUSE
bUll rioneer
r ,a
1 a /i t I
' Ulf
'---
.7-90 4/
/
S.
• N f11-1.. AN-EA
(NRPRO-X, IZAir cy.
-
Tc9`i /1
100
200
Figure 1
ATTACHMENT TO APPLICATION Scale in Feet
FOR LAND ALTERATION PERMIT
-MEMORANDUM-
4
Mayor and City Council
Eugene A. Dietz .
February 9, 1988
Change Orders for Well Contract
Project Number 52-072B
The Council Agenda contains three (3) change orders for the well constr
u
c
t
i
o
n
contracts. The first change order is for the contract with Layne-Western
Company, the firm that drilled the four (4) wells. This particular change order was contemplated when the specifications were prepared and m
e
r
e
l
y
finalizes the actual cost due to depth of drilling and removal of s
a
n
d
t
o
create the cavity from which water will be pumped. As you are aware fr
o
m
t
h
e
Manager's Update, we will be claiming an offset against the Layne-W
e
s
t
e
r
n
contract for other matters, however, the items contained in this change
o
r
d
e
r
are not disputed.
The two (2) change orders with the Barbarossa Company represent items th
a
t
w
e
will be charging back to the Layne-Western Company. Change Order
N
o
.
1
includes those costs associated with relocating Well No. 7 becau
s
e
o
f
problems with the Layne-Western contract. Change Order No. 2 summarize
s
t
h
e
majority of the cost expected on the Barbarossa contract to insure tha
t
t
h
e
wells are operable this Spring/Summer to meet the demand for water. S
o
m
e
o
f
the expected costs are being performed on a time and material basis, but
t
h
i
s
change order enumerates those items as well as sets an agreed upon pric
e
f
o
r
most of the work. We anticipate that Layne-Western will dispute the a
m
o
u
n
t
established in the Barbarossa change orders however, it was necessar
y
t
o
negotiate the best price available in order to satisfy Barbarossa th
a
t
h
e
would be reimbursed for his work. If agreement on setoffs can not be
r
e
a
c
h
e
d
with Layne-Western, a court action to resolve the matter is likely.
It is recommended that Council approve the three (3) change orders and
t
h
a
t
the Director of Public Works be authorized to execute on behalf of the C
i
t
y
.
EAD:ss
TO:
FROM:
DATE:
RE:
BLACK & VEATC H
ENGINEERS-ARcHITEcTs
Eden Prairie, Minnesota
Contract No. 2 - Water Supply Improvements
Section I - Water Well Construction
TEL. (9131 339-2000
1500 MEADOW LACE PARKWAY
MAILING ADDRESS PO. 80n NO. 8405
KANSAS CITY, MISSOURI 64114
BEN Project 12106.CPS
BEN File IG-2.1
January 28, 1988
Mr. Gene Dietz
Director of Public Works
City of Eden Prairie
7600 Executive Drive
Eden Prairie, Minnesota 55344
Dear Mr. Dietz:
Enclosed are five copies of Change Order No. 1 for the
w
e
l
l
c
o
n
s
t
r
u
c
t
i
o
n
contract which was recently completed by Layne-Wester
n
C
o
m
p
a
n
y
,
I
n
c
.
T
h
i
s
change order covers the changes in the actual quantiti
e
s
o
f
w
o
r
k
i
t
e
m
s
performed in relation to the bid quantities listed in
S
e
c
t
i
o
n
1
G
-
4
o
f
t
h
e
specifications, and adjusts the contract price on the
b
a
s
i
s
o
f
t
h
e
adjustment unit prices included in the Bid Form. Ple
a
s
e
r
e
v
i
e
w
t
h
i
s
c
h
a
n
g
e
order and the following supporting information.
The bid quantities for the first three items - drive
p
i
p
e
c
o
n
s
t
r
u
c
t
i
o
n
,
cased well bore construction, and open well bore con
s
t
r
u
c
t
i
o
n
-
w
e
r
e
b
a
s
e
d
on the anticipated depths at which the various layer
s
o
f
t
h
e
a
q
u
i
f
e
r
s
w
o
u
l
d
be encountered. The actual quantities for each of t
h
e
s
e
i
t
e
m
s
v
a
r
y
b
y
o
n
l
y
12 percent or less from the specified quantities, and
t
h
e
t
o
t
a
l
c
o
s
t
c
h
a
n
g
e
for these items is a decrease of $4446, or less than 2
p
e
r
c
e
n
t
o
f
t
h
e
b
i
d
amount.
The actual quantities for the last three items - cem
e
n
t
,
e
x
p
l
o
s
i
v
e
s
,
a
n
d
sandstone removed -- varied somewhat more from the
b
i
d
a
m
o
u
n
t
s
.
S
i
n
c
e
t
h
e
limestone layer was thicker than anticipated, addit
i
o
n
a
l
c
e
m
e
n
t
w
a
s
required to grout in the 30-inch casing. The quanti
t
y
o
f
e
x
p
l
o
s
i
v
e
s
u
s
e
d
was significantly less than aniticipated, probably d
u
e
t
o
t
h
e
s
o
f
t
e
r
sandstones encountered, as well as substantial use o
f
t
h
e
a
i
r
d
e
c
o
m
p
r
e
s
s
i
o
n
method of developing the well in lieu of explosives
.
T
h
e
q
u
a
n
t
i
t
y
o
f
s
a
n
d
removed was somewhat higher than anticipated, again
p
r
o
b
a
b
l
y
d
u
e
t
o
t
h
e
softer sandstones encountered.
BLACK & VEATCH
Director of Public Works
2
B&V Project 12106.CPS Mr. Gene Dietz
January 28, 1988
Although some of these items varied significantly
f
r
o
m
t
h
e
b
i
d
a
m
o
u
n
t
s
,
t
h
e
overall change in cost is only $3,184, an increas
e
o
f
l
e
s
s
t
h
a
n
1
p
e
r
c
e
n
t
.
We feel that the revised quantities and costs are
r
e
a
s
o
n
a
b
l
e
a
n
d
j
u
s
t
i
f
i
e
d
,
and recommend that the City approve this amount f
o
r
p
a
y
m
e
n
t
.
Additional items to be included in a future chang
e
o
r
d
e
r
c
o
n
s
i
s
t
o
f
t
h
e
deductions listed in the latest pay estimate, inc
l
u
d
i
n
g
a
d
d
i
t
i
o
n
a
l
R
e
s
i
d
e
n
t
overtime costs, additional costs involved in the
r
e
l
o
c
a
t
i
o
n
o
f
W
e
l
l
N
o
.
7
,
the cost of repairing the softball field at well
N
o
.
8
,
a
n
d
l
i
q
u
i
d
a
t
e
d
damages. Once these costs are finalized, a chang
e
o
r
d
e
r
w
i
l
l
b
e
i
s
s
u
e
d
.
If you have any questions, please contact us.
Very truly yours,
BLACK & VEATCH
Len C. C. Rodman
jag
Enclosure
cc: Mr. Ed Sorensen, w/copy
Mr. Brent Reuss, w/copy
EDEN PRAIRIE, MINNESOTA
WATER WORKS IMPROVEMENTS
CITY PROJECT NO. 52-0728
CONTRACT NO. 2
WATER SUPPLY IMPROVEMENTS
SECTION I - WATER WELL CONSTRU
C
T
I
O
N
CHANGE ORDER NO. 1
I. SCOPE
This Change Order No. 1 will a
d
j
u
s
t
t
h
e
C
o
n
t
r
a
c
t
p
r
i
c
e
t
o
a
c
c
o
u
n
t
f
o
r
the actual quantities of items
i
n
c
l
u
d
e
d
i
n
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
o
f
t
h
e
wells. The Contract price wil
l
b
e
a
d
j
u
s
t
e
d
b
a
s
e
d
o
n
t
h
e
A
d
j
u
s
t
m
e
n
t
Unit Prices included in the B
i
d
F
o
r
m
.
T
h
e
s
e
c
h
a
n
g
e
s
i
n
q
u
a
n
t
i
t
i
e
s
were not included under the sc
o
p
e
o
f
t
h
e
o
r
i
g
i
n
a
l
C
o
n
t
r
a
c
t
.
II. CHANGE ORDER ITEMS
The actual quantities of item
s
i
n
c
l
u
d
e
d
i
n
t
h
e
w
o
r
k
v
a
r
i
e
d
f
r
o
m
the specified quantities, due to
t
h
e
a
c
t
u
a
l
d
e
p
t
h
s
a
t
w
h
i
c
h
t
h
e
d
i
f
f
e
r
e
n
t
layers of aquifers were encoun
t
e
r
e
d
a
n
d
t
h
e
a
c
t
u
a
l
w
o
r
k
r
e
q
u
i
r
e
d
t
o
properly develop the wells. T
h
e
s
p
e
c
i
f
i
e
d
,
a
c
t
u
a
l
,
a
n
d
c
h
a
n
g
e
i
r
quantities are as indicated be
l
o
w
.
Quantities Item
Specified
Actual
Change Drive Pipe Construction, lin
f
t
740 650.5 (89.5) Cased Well Bore Construction,
560 618.25
58.25 lin ft
Open Well Bore Construction,
320 314.75 (5.25) lin ft
Cement Used For Grouting, sack
s
3000 3890 890 Explosives Used During Well
2000 265 (1735) Development, lbs
Sandstone Removed During Well
800 1017 217 Development, cy
III. CHANGE IN CONTRACT AMOUNT
Adjustments to the Contract p
r
i
c
e
r
e
s
u
l
t
i
n
g
f
r
o
m
t
h
e
a
f
o
r
e
m
e
n
t
i
o
n
e
d
items shall be the following
a
m
o
u
n
t
s
b
a
s
e
d
o
n
t
h
e
A
d
j
u
s
t
m
e
n
t
U
n
i
t
Prices included in the Bid Fo
r
m
:
A2JAG012888
C01-1
Item
Change in Adjustment
Quantity Unit Price Amount
Drive Pipe Construction, lin ft
Cased Well Bore Construction,
lin ft
Open Well Bore Construction,
lin It
Cement Used For Grouting, sacks
Explosives Used During Well
Development, lbs
Sandstone Removed During Well
Development, cy
(89.5)
$195.00
$(17,452.50)
58.25
225.00
13,106.25
(5.25)
19.00
(99.75)
890
11.00
9,790.00
(1735)
10 .00
(17,350.00)
217
70.00
15,190.00
Total - Change Order No. 1
$ 3,184.00
The net change to the Contract price is summarized as follows:
Current Contract Price
$475,000.00
Change Order No. 1
3,184.00
New Contract Price
$478,184.00
IV. ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 a
r
e
hereby accepted. All other provisions of the Contract, including
Contract time, remain unchanged.
LAYNE-WESTERN COMPANY, INC.
CITY OF EDEN PRAIRIE, MINNESOTA
(Contractor)
(Owner)
By By
Director of Public Works
Date Date
A2JAG012888 C01-2
BLACK & VEATCH
ENGINEERS-ARCHITECTS
Eden Prairie, Minnesota
Contract No. 2 - Water Supply Improvements
Section II - Well Houses and Sitework
TEL. 19131 339-2000
1500 MEADOW LAKE PARKWAY
MAKING ADDRESS PO BOX NO 8405
KANSAS CITY, MISSOURI 64114
86V Project 12106.CPS
B&V File II G-2.1
January 28, 1988
Mr. Gene Dietz
Director of Public Works
City of Eden Prairie
7600 Executive Drive
Eden Prairie, Minnesota 55344
Dear Mr. Dietz:
Enclosed are five copies each of Change Orders No. 1 and 2 for the well
house contract currently under construction by Barbatossa and Sons, Inc.
The change orders cover the additional costs incurred by Barbarossa due to
the relocation of Well No. 7, and the costs of expediting construction of
Well Houses No. 7, 8, and 9 during the winter months in order to provide an
adequate city water supply to meet next summer's demands. Please review
these two change orders and the following supporting information.
Change Order No. 1 consists of the additional work which has been or will
be performed by Barbarossa due to the relocation of Well No. 7 approx-
imately 50 feet to the west. This relocation was verbally requested by
Layne-Western Company, Inc. on April 23, 1987. One condition of the agree-ment, as discussed in our letter dated May 4, 1987, was that Layne-Western
would reimburse the city for all additional costs incurred as a result of
the well relocation, including construction costs. Therefore, the addi-
tional costs claimed by Barbarossa are being deducted from Layne-Western's
pay requests.
The additional work claimed by Barbarossa at Well No. 7 includes over-
excavation and backfill below the footings, extension of the well discharge
line, and additional sitework. Overexcavation below the footings was
necessary due to the softer clay soils encountered at the new well
location. As recommended by STS in their letter dated September 29, 1987,
2 feet of material was overexcavated below the bottom of the well house
footings, and leplaced with compacted granular fill. The 50-foot extension
of the 16-inch well discharge line was a result of the well relocation of
approximately 50 feet to the west. The additional sitework required
includes fill material, topsoil, seeding, and asphalt. Since the relocated
well site was lower than the original !Ate, extra fill material was required to allow the well house floor and adjacent site grading to remain
at the indicated elevations, thus maintaining adequate flood protection
around the well. Additional topsoil and seeding will be required because
of the increase in the area of disturbance by Layne-Western's operations at
both the original and the relocated well sites, and because of Layne-
SLACK & VEATCH
Director of Public Works 2
B&V Project 12106.CPS
Mr. Gene Dietz
January 28, 1988
Western's failure to save the existing topsoil on site for reuse. Also,
additional asphalt will be required for bike path replacement due to the
diffetent elevations near the new well location.
Barbarossa has submitted claims for the three items which, after negotia-
tion, total $12,234.00. We feel that this amount is reasonable for the
amount of additional work performed, and recommend that the City approve
this amount for payment.
Change Order No. 2 covers the additional costs which will be incurred by
Barbarossa to expedite construction of Well Houses No. 7, 8, and 9 during
the winter months in order to meet the City's water demands next summer.
The first part of this Change Order covers the cost of building, handling,
maintaining, and heating temporary enclosures at the three well houses, and
snow removal costs at each site. These costs will be billed monthly based
on actual time and material costs and, after review and acceptance by our
Resident, will be included in the monthly pay estimates. After all time
and material costs have been accrued, a future change order will be issued
to cover these time and material costs.
The second part of Change Order No. 2 covers the negotiated lump sum costs
resulting from construction during the winter months. These costs include
loss of labor productivity, direct field overhead, supervision, and subcon-
tractor costs, as well as one-half of the costs of expediting delivery of
the pumps. These costs were previously discussed and recommended in our
letter dated December 9, 1987. In addition, Barbarossa's letter of
November 30, 1987, which covers this cost proposal, also modified the
substantial completion dates and liquidated damages clauses. The sub-
stantial completion dates for each of Well Houses No. 7, 8, and 9 will be
revised to the date 17 weeks after each well pump is released for manu-
facture. This allows 14 weeks for manufacture and testing of the pumps on
the accelerated schedule, and 3 weeks for shipping, installation, and
startup. The liquidated damages are modified to allow $150 per day on each
of 3 well houses (No. 7, 8, and 9), in lieu of the specified damages of
$450 per day total on all 3 well houses. Since the City selected Well
House No. 9 for expedition, the originally specified completion schedule
and liquidated damages for Well House No. 9 will now apply to Well House
No. 10. We feel that the proposed costs and the revised completion
schedule and liquidated damage amounts are reasonable, and recommend that
the City approve this Change Order No. 2.
The current work schedule was reviewed at the January 21, 1988, progress
meeting. It appears the Contractor is on or ahead of schedule for the well
house construction. The critical path item is still the Layne well pumps.
The contractor believes the substantial completion dates are still
attainable.
Please review these Change Orders No. 1 and 2, and if acceptable, please
have all five copies of each change order executed and forwarded to
)7:
BLACK a VEATCH
Director of Public Works
3
B&W Project 12106.CPS Mr. Gene Dietz
January 28, 1988
Barbarossa & Sons, Inc. for their signature. P
l
e
a
s
e
i
n
s
t
r
u
c
t
B
a
r
b
a
r
o
s
s
a
t
o
distribute one copy of each completed change o
r
d
e
r
t
o
e
a
c
h
o
f
t
h
e
following:
1. The City of Eden Prairie
2. Barbarossa
3. Barbarossa's Surety
4. Brent Reuss
5. Black & Veatch - Kansas City
Additional items of changed conditions include t
h
e
c
h
a
n
g
e
i
n
q
u
a
n
t
i
t
i
e
s
o
f
steel pile, pile bents, wood piling, and pump co
l
u
m
n
s
,
w
h
i
c
h
a
r
e
c
o
v
e
r
e
d
i
n
the Bid Form by adjustment unit prices. When fi
n
a
l
i
z
e
d
,
t
h
e
s
e
q
u
a
n
t
i
t
i
e
s
will be included in a future change order.
If you have any questions, please contact us.
Very truly yours,
BLACK & VEATCH
Len C. Rodman
lkb
Enclosure
cc: Mr. Ed Sorensen, w/copies
Mr. Brent Reuss, w/copies
cr..)
). 9
EDEN PRAIRIE, MINNESOTA
WATER WORKS IMPROVEMENTS
CITY PROJECT NO. 52-072B
CONTRACT NO. 2
WATER SUPPLY IMPROVEMENTS
SECTION II - WELL HOUSES AND SITEWORK
CHANGE ORDER NO. 1
I. SCOPE
This Change Order No. I will adjust the Contract price to account for
the additional work required due to the relocation of Well No. 7 to a
point approximately 50 feet west of the original location. The
additional work includes overexcavation and backfill under the
footings, an additional 50 feet of 16-inch well collector line, and
additional sitework. This work was not included under the scope of
the original Contract.
II. CHANGE ORDER ITEMS
A. OVEREXCAVATION AND BACKFILL UNDER WELL HOUSE NO. 7 FOOTINGS
The existing unsuitable soils at the new well house location were
overexcavated 2 feet below the bottom of the footings and
backfilled with compacted granular fill. This additional work
was performed in accordance with the recommendations listed in
STS Consultants letter dated September 29, 1987.
B. EXTENSION OF WELL DISCHARGE LINE AT WELL NO. 7
The 16-inch well discharge line was extended approximately 50
feet due to the relocation of the well.
C. ADDITIONAL SITEWORK AT WELL NO. 7
Additional sitework was required due to the relocation of the
well. The additional sitework consists of: installation of fill
to raise the grade to match the grade at the original well
location, thus maintaining adequate flood protection around the
well; installation of additional topsoil and seeding required by
the greater area of disturbance on the site; and replacement of
additional asphalt bike path due to the revised site layout.
III. CHANGE IN CONTRACT AMOUNT
Adjustments to the Contract price resulting from the aforementioned
items shall be the following negotiated lump sum prices:
A2LB012888
C 0 1-1
038
Item
A. Overexcavation and backfill under
Well House No. 7 footings.
B. Extension of Well Discharge line
at Well No. 7.
C. Additional sitework at Well No. 7.
Total - Change Order No. 1
Amount
$ 3,262.00
5,450.00
3,522.00
$12,234.00
The net change to the Contract price is summarized as follows:
Current Contract Price
$1,447,700.00
Change Order No. 1
12,234.00
New Contract Price
$1,459,934.00
IV. ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are
hereby accepted. All other provisions of the Contract, including
Contract time, remain unchanged.
BARBAROSSA AND SONS, INC.
CITY OF EDEN PRAIRIE, MINNESOTA
(Contractor)
(Owner)
By By
Director of Public Works
Date Date
A21.8012888
C01-2
038
EDEN PRAIRIE, MINNESOTA
WATER WORKS IMPROVEMENTS
CITY PROJECT NO. 52-072B
CONTRACT NO. 2
WATER SUPPLY IMPROVEMENTS
SECTION II - WELL HOUSES AND SITEWORK
CHANGE ORDER NO. 2
I. SCOPE
This Change Order No. 2 will adjust the Contract price to account for
the additional expenses required to expedite the work at Well Houses
No. 7, 8, and 9 during the winter. The additional expenses will
Include both negotiated lump sum costs and variable costs based on
actual time and material expenses. This work was not included under
the scope of the original Contract.
II. CHANGE ORDER ITEMS
A. EXPEDITING WELL HOUSE CONSTRUCTION - TIME AND MATERIAL COSTS
The construction of Well Houses No. 7, 8, and 9 will be expedited
to allow the Owner's use as soon as possible. The cost of
building, handling, maintaining and heating the temporary
enclosures at Well Houses No. 7, 8, and 9, and snow removal costs
at each site, will be billed monthly. The costs will be based on
actual time and material costs in accordance with the schedule of
costs listed in the attached letter by Barbarossa and Sons, Inc.
dated November 30, 1987. After all costs have been accrued and
billed, a future change order will be issued to cover these time
and material costs.
B. EXPEDITING WELL HOUSE CONSTRUCTION - LUMP SUM COSTS
The construction of Well Houses No. 7, 8, and 9 will be expedited
to allow the Owner's use as soon as possible. The lump sum costs
include the additional costs due to winter construrtion and to
expedite delivery of Well Pumps No. 7, 8, and 9. The additional
costs due to winter construction consists of loss of labor pro-
ductivity, direct field overhead, supervision, and subcontractor
costs. The additional costs to expedite delivery of the well
pumps consist of 50 percent of the factory cost for expediting
delivery of three pumps, including factory testing. These lump
sum costs are in accordance with the schedule of costs listed in
the attached letter by Barbarossa and Sons, Inc. dated
November 30, 1987.
A2LB012888
CO2-1
038
C. DEFINITION OF SUBSTANTIAL COMPLETION
The definition of substantial completion, as defined in Paragraph
SC-16, shall be modified for Well Houses No. 7, No. 8, and No. 9
under Section II to allow the following additional items to be
completed after the work is accepted as substantially complete:
Landscaping
Final Grading
Caulking
Roads
Curbs
Bike Paths
These items are in accordance with the attached letter by
Barbarossa and Sons, Inc. dated November 30, 1987.
III. CHANGE IN CONTRACT AMOUNT
Adjustments to the Contract price resulting from the aforementioned
items will be the following negotiated lump sum prices or time and
material prices:
Item Amount
A. Expediting well house construction -
time and material costs
B. Expediting well house construction -
lump sum costs
C. Definition of Substantial Completion
0*
$88,818.50
No change
Total - Change Order No. 2 $88,818.50
The net change to the Contract price is summarized as follows:
Current Contract Price
$1,459,934.00 Change Order No. 2
88,818.50
New Contract Price
$1,548,752.50
*After all time and material costs have been submitted and accepted,
a
future Change Order will be issued to cover these time and material c
o
s
t
s
.
A2LB012888
CO2-2
038
IV. CHANGE IN CONTRACT TIME AND LIQUIDATED DAMAGES
The Contract time indicated on page BF-4 of the Bid Form and in
Section 1A-10.01, and the liquidated damages indicated in Section
SC-19, shall be revised as follows:
Completion
Date
Section II
Liquidated Damages
per day
Substantial Completion
Well House No. 7
Well House No. 8
Well House No. 9
Well House No. 10
Final Completion
Well House No. 7
Well House No. 8
Well House No. 9
Well House No. 10
April 7, 1988
April 7, 1988
May 16, 1988
August 1, 1988
July 1, 1988
July 1, 1988
July 1, 1988
October 1, 1988
$150.00
150.00
150.00
450.00
$ 150.00
150.00
150.00
150.00
V. ACCEPTANCE
The changes and conditions set forth in this Change Order No. 2 are
hereby accepted. All other provisions of the Contract shall remain
unchanged.
BARBAROSSA & SONS, INC. CITY OF EDEN PRAIRIE, MINNESOTA
(Contractor) (Owner)
By By
Director of Public Works
Date Date
A2LB012888 CO2-3
038
1 IIARBAROSSA AND SONS, INC.
GENERAL CONTRACTORS
P.O. 80X357
OSSEO, MINNESOTA 55369
612-425-4146
Don Lind Blasting
Division Barbarous and Sons, Inc.
P.O. Box 324
Berlin, Wisconsin 54923
414-361-4828 November 30, 1987
Black & Veatch
P.O. Box No. 8405
Kansas city, Mo. 64114
Attn: Mr. Len Rodman
RE: Section II - Well Houses
Eden Prairie, Mn.
Dear Sir:
In accordance with our meeting of Novemb
e
r
1
8
,
1
9
8
7
a
t
t
h
e
E
d
e
n
P
r
a
i
r
i
e
Water Treatment Plant, we have revised our
p
r
o
p
o
s
a
l
d
a
t
e
d
N
o
v
e
m
b
e
r
'2, 1987 and broken it into two parts.
Part I will be billed monthly on a time a
n
d
m
a
t
e
r
i
a
l
b
a
s
i
s
f
o
r
a
l
l
building, handling, maintaining, and heati
n
g
t
e
m
p
o
r
a
r
y
e
n
c
l
o
s
u
r
e
s
,
and snow removal as required to maintain
j
o
b
p
r
o
g
r
e
s
s
.
B
e
l
o
w
i
s
a
format and breakdown of our rates. Our su
p
e
r
i
n
t
e
n
d
e
n
t
w
i
l
l
d
o
c
u
m
e
n
t
these costs daily on our "Extra Work" for
m
a
n
d
w
e
r
e
q
u
e
s
t
t
h
a
t
B
r
e
n
t
Reuss verify and sign these. We will give
h
i
m
a
c
o
p
y
.
PART 1 TIME AND MATERIAL
MATERIALS:
Per submitted invoices.
6% Minnesota State Tax will apply.
Freight Charges.
EQUIPMENT RENTAL:
Temp-Heater (per Invoice)
Sliver Heater @ 25.00/ wk./heater
*Crane Rental @ 90.00/hr.
*Loaaer @ 95.00/hr.
*Dozer @ 75.00/hr.
*Boom Truck @ 65.00/hr.
*Includes insurances, taxes, fringe benef
i
t
s
,
f
u
e
l
,
a
n
d
o
p
e
r
a
t
o
r
.
SUPERVISION:
Superintendent @ 40.00/hr.
Foreman @ 35.00/hr. ?X-
LABOR:
Actual wages plus 40% for wages, t
a
x
e
s
a
n
d
i
n
s
u
r
a
n
c
e
s
,
p
l
u
s
20% for fringe benefits.
10% OVERHEAD AND MARGIN
Part 2 will be billed in four equ
a
l
m
o
n
t
h
l
y
a
m
o
u
n
t
s
f
o
r
t
h
e
l
u
m
p
s
u
m
costs beginning December 1987. Be
l
o
w
i
s
a
b
r
e
a
k
d
o
w
n
o
f
t
h
e
s
e
c
o
s
t
s
.
PART 2 LUMP SUM COSTS
ITEM
NO. DESCRIPTION
1. 20% labor loss of productivity
due to winter conditions.
(10% used at well no. 10)
2. Winter Construction
Direct Field Overhead
A. Heat office trailers
B. Winterize trailers
C. Crew trailer rental
D. Well house heater rental
E. Heat well houses
F. Additional Fuel and
equipment Main. Labor
Extended Duration -
Direct Field overnead
A. Tamper rental
B. Crane rental
C. Loader rental
D. Backhoe rental
E. Trench box rental
F. Office trailer rental
G. Utilities
H. L.P. Gas
I. Misc. Overhead
J. Extended duration for
winter protection
Extended Duration-Supervision
5. Subcontractors
A. Masonry
B. Plumoing & HVAC
C. Electrical
D. Well pumps
SUBTOTAL:
WELL WELL WELL WELL
NO.7 NO.8 NO.9 NO.10
10,543 10,765 7,591 3,743
500
500
500 ----
750
750
750 ----
--
800 ----
500
500
500 ----
800
500
500 ----
800
800
800 400
30 30 ----
400
600 400 480
150
300 225 225
85 340
280
280 210 ----
200
200 150
200
200 150
400
400 350 150
945
2,700 2,025 945
2,705 3,175 2,380 1,675
3,250
4,660 1,550
2,064
909 909
1,575
975 975
718
718 718
_26,780 28,962 21,598 7,958
RECAP OF ABOVE
ITEM
NO. DESCRIPTION
WELL
NO.7
WELL WELL WELL
NO.8 NO.9 NO.10
I. Loss of production
2. Winter Construction Overhead
3. Extended duration overhead
4. Extende3d duration supervision
5. Subcontractors
10,543 10,765 7,591 3,743
3,350 3,050 3,850 400
2,575 4,710 3,625 2,140
2,705 3,175 2,380 1,675
7,607 7,262 4,152 ----
Subtotal
TOTAL COSTS: $85,298.00
26,780 28,962 21,598 7,958
In addition to the above costs, the following condi
t
i
o
n
s
a
r
e
a
p
a
r
t
of this proposal.
1. Exterior painting will not be done until weather p
e
r
m
i
t
s
.
W
e
will attempt to complete interior painting if time
a
l
l
o
w
s
.
S
h
o
u
l
d
the well pumps need to run before the painting is c
o
m
p
l
e
t
e
d
,
the wells will need to be shut down and any rust oc
c
u
r
i
n
g
b
e
c
a
u
s
e
of their operation will be done as a change order.
2. No landscaping or final grading will le done until
w
e
a
t
h
e
r
p
e
r
m
i
t
s
,
in Spring, 1988.
3. No caulking will be done until weather permits in S
p
r
i
n
g
,
1
9
8
8
.
4. No roads, curbs, or bike paths will be done until w
e
a
t
h
e
r
p
e
r
m
i
t
s
in Spring, 1988.
5. costs are included for additional concrete testing
.
S
h
o
u
l
d
:his ce required it will be the owners responsibilit
y
.
The cwner is to take over all atil'ty costs when the
w
e
l
l
s
a
r
e
placed into operation.
:n an effort to complete these wells as soon as poss
i
b
l
e
,
w
e
will work overtime as conditions allow. We will be
t
h
e
s
o
l
e
]udge of this. No overtime costs have been included
i
n
t
h
e
a
b
o
v
e
as we agree they snould be offset by cur duration cos
t
s
.
3.'lith regards to liquidated damaes, as of this date L
a
y
n
e
W
e
s
t
e
r
n
company has still not supplied enougn information so that Layne linnesoca Company can release the pumps for manufact
u
r
i
n
g
.
T
h
i
s
enviously is beyond cur :entre'. We nave checked wit
h
[
n
e
f
a
c
t
o
r
y
and their cest delivery time s 16 to 13 weeks from t
h
e
d
a
t
e
of _order release. To this one week for shipping an
d
t
w
o
w
e
e
k
s
for installation, testing and start-up must be added.
Baroarossa and Sons, Inc. ,
therefore, based on the above, we will ac
c
e
p
t
l
i
q
u
i
d
a
t
e
d
d
a
m
a
g
e
s
i
n
the amount of $150.00 per day for eacn of
w
e
l
l
h
o
u
s
e
N
o
.
7, 8, and 9 beginning twenty (20) weeks after Layne Minnesota Company has authori
z
a
t
i
o
n
to release the pumps for manufacturing.
With regards to well house no. 10, we woul
d
e
x
p
e
c
t
t
o
c
o
m
p
l
e
t
e
t
h
i
s
within the same time frame as originally a
l
l
o
w
e
d
f
o
r
w
e
l
l
n
o
.
9
.
We have pursued the offering of a cash inc
e
n
t
i
v
e
t
o
t
h
e
p
u
m
p
m
a
n
u
f
a
c
t
u
r
e
r
to improve their delivery dates per attach
e
d
c
o
p
y
o
f
L
a
y
n
e
M
i
n
n
e
s
o
t
a
Company letter, they can ship each pump in
t
w
e
l
v
e
(
1
2
)
w
e
e
k
s
w
i
t
h
no factory testing for $2,120.00 and in fo
u
r
t
e
e
n
(
1
4
)
w
e
e
k
s
w
i
t
h
f
a
c
t
o
r
y
testing for $2,347.00 for each unit from d
a
t
e
o
f
r
e
l
e
a
s
e
.
A
s
t
h
i
s
would lessen our exposure to liquidated da
m
a
g
e
s
a
n
d
p
o
s
s
i
b
l
y
s
a
v
e
some duration costs should the above prop
o
s
e
d
a
d
d
i
t
i
o
n
a
l
c
o
s
t
s
b
e
accepted we would share the accelerated p
u
m
p
d
e
l
i
v
e
r
y
c
o
s
t
s
5
0
/
5
0
.
Sincerely,
;ary TVompson
Project Manager
CC: Gene Dieta
Ed Sorensen
2rent Reuss
FEBRUARY 16,1988
40400 CASH
11 0401 MN COUNCIL ON ENERGY CONSERVATION
40402 ED PHILLIPS & SONS
40403 PETER VOSBEEK
40404 PETTY CASH-POLICE DEPT
40405 CITY-COUNTY CREDIT UNION
40406 COMMISSIONER OF REVENUE
40407 CROW WING COUNTY SOCIAL SERVICE
40408 FEDERAL RESERVE BANK
40409 GREAT-WEST LIFE ASSURANCE CO
40410 ICMA RETIREMENT CORP
40411 EXECUTIVE DIRECTOR-PERA
40412 FRANCIE BUTORAC
40413 MINN POST BOARD
40414 MUTUAL BENEFIT LIFE
40415 GUARANTEE MUTAUL
40416 JERI ANDERSON
40417 JUDY ANDERSON
40418 LAVERNE ANDERSON
40419 AT&T COMMUNICATIONS
40420 AT&T CONSUMER PRODUCTS DIV
40421 BIRTCHER WELSH
40422 NANCY BOTDORF
40423 JANICE BUSHARD
40424 CITICORP NORTH AMERICA INC
40425 RITA CONRAD
1 426 DOUGLAS DRAZAN
j427 RITZ DRAZAN
40428 LINDA EICHMAN
40429 JUDINE ENGEN
40430 KERRY GARFIELD
40431 MARJORIE HITCHCOCK
40432 VERDA HOPSTER
40433 JOHN HYLE
40434 CHRIS ILANGARATNE
40435 JASON NORTHCO L P #1
40436 JOE JIRAN
40437 JOAN KANE
40438 SYBIL LA MOTHE
40439 CHRISTINE MC ELROY
40440 WENDY MENEELY
40441 MATTHEW MILLAGE
40442 LYNN MOORE
40443 KATHY MURO
40444 KATHY NORBERG
40445 NORMANDALE COMMUNITY COLLEGE
40446 NSP
40447 NORTHWESTERN BELL
40448 ERIC PELLETIER
40449 CHERYL PETERSON
40450 DAVID PETRUSKA
40451 ROBERT ROACH
452 BOB ROEGLIN
J453 KATHLEEN SCHUMACHER
15819450
-CHANGE FUND-HISTORICAL & CULTURAL
75.00
COMMISSION
CONFERENCE-BUILDING DEPT
145.00
LIQUOR
11217.17
TRAINING EXPENSES-POLICE DEPT
125.00
EXPENSES-POLICE DEPT
40.92
PAYROLL 1/22/88
927.00
PAYROLL 1/22/88
12970.14
PAYROLL 1/22/88
252.00
PAYROLL 1/22/88
48872.53
PAYROLL 1/22/88
4101.00
PAYROLL 1/22/88
1038.48
PAYROLL 1/22/88
24610.63
EXPENSES-POLICE DEPT
375.00
LICENSE FEE-POLICE DEPT
5.00
JANUARY LIFE INSURANCE
2078.63
JANUARY 88 LIFE INSURANCE
2071.13
REFUND-SKI LESSONS
3.00
REFUND-AQUA AEROBICS
27.00
REFUND-ADULT PROGRAMS
5.50
SERVICE
95.00
SERVICE
24.45
FEBRUARY 88 RENT
16446.77
REFUND-SKI TRIP
14.00
REFUND-SKI TRIP
4.00
FEBRUARY 88 MAINTENANCE AGREEMENT
656.81
REFUND-SKI TRIP
13.00
REFUND-SKI LESSONS
3.00 REFUND-SKI LESSONS
3.00
REFUND-RACQUETBALL LESSONS
29.00 REFUND-AEROBICS
28.00 REFUND-SKI TRIP
5.00 REFUND-ADULT PROGRAMS
5.50 REFUND-ADULT PROGRAMS
5.50 REFUND-SKI TRIP
4.00 REFUND-SKI LESSONS
8.00 FEBRUARY 88 RENT
5518.75 REFUND-SKI TRIP
5.00 REFUND-SKATING LESSONS
25.40 REFUND-SKI TRIP
4.00 REFUND-SWIMMING LESSONS
24.00 REFUND-SKI TRIP
5.00 RERFUND-SKATING LESSONS
16.40 RFUND-SKI TRIP
4.00 REFUND-SKI LESSONS
4.00 REFUND-EXERCISE CLASS
50.00 SCHOOL-POLICE DEPT
40.00 SERVICE
25101.66 SERVICE
1065.13 REFUND-SKI TRIP
5.00 REFUND- SKI TRIP
5.00 REFUND-SKI TRIP
12.00 REFUND-SKI LESSONS
3.00 REFUND-SWIMMING LESSONS
17.00 REFUND-SKI TRIP
4.00
40454
0455
)456 1(0457
40458
40459
40460
40461
40462
40463
40464
40465
40466
40467
40468
40469
40470
40471
40472
40473
40474
40475
40476
40477
40478
40479
DALE SCHURLE
KRISTINE SPRINGER
JEFFREY STEIN
MARGARET TILLY
UNIVERSITY OF MINNESOTA
UNIVERSITY OF MINNESOTA
MARY WALENTINY
ALETHA WALKER
JEREMY WEDEL
MARK WELLE
MARCY WIESNER
SOUTHWEST TRAILS
RADISSON HOTEL ST PAUL
GEORGE J MARSHALL
SUPPLEE'S 7 HI ENTERPRISES INC
MINNEGASCO
PETTY CASH
KNOX LUMBER CO
BEST BUY CO
BARBAROSSA & SONS INC
J P NOREX INC
NORTHDALE CONSTRUCTION CO INC
RILEY PURGATORY BLUFF CREEK
SHAW LUNDQUIST ASSOC INC
A B DICK
ACME TYPEWRITER INC
f 1480 ACE CHEMICAL PRODUCTS INC
40481 ACRO-MINNESOTA INC
40482 ADMIRAL WASTE MGMT INC
40483 AFTON ALPS SKI AREA
40484 AIRLIFT DOORS INC
40485 ALLIED STEEL & ENGINEERING CO
40486 ALPHA VIDEO & AUDIO
40487 AMERICAN LINEN SUPPLY CO
40488 AMERICAN NATIONAL BANK & TRUST
40489 AMERICAN PUBLIC WORKS ASSOC
40490 EARL F ANDERSEN & ASSOC INC
40491 ARMOR SECURITY INC
40492 ASTLEFORD INTL INC
40493 BRUCE E AUBART
40494 B R W INC
40495 PATRICIA BARKER
40496 BATTERY & TIRE WAREHOUSE INC
FEBRUARY 16,1988
110497 KELLY LYN BAUER
198 BUSINESS CREDIT LEASING INC
499 BLACK & VEATCH
REFUND-SKI LESSONS
REFUND -AQUA AEROBICS
REFUND-SKI TRIP
REFUND-AQUA AEROBICS
CONFERENCE-PARK DEPT
CONFERENCE-MUNICIPALS WORKSHOP
REFUND-SKI TRIP
REFUND-SKI TRIP
REFUND-SKI TRIP
REFUND-SKI LESSONS
REFUND-SKATING LESSONS
REIMBURSEMENT FOR SNOWMOBILE TRAILS
CONFERENCE-COUNCIL/CITY MANAGER
GRAVE DIGGING-PLEASANT HILL CEMENTARY
FEBRUARY '88 RENT - LIQUOR
SERVICE
EXPENSES-CITY HALL
SAW-PARK MAINTENANCE
RADIO-FITNESS CLASSES
SERVICE-WATER TREATMENT PLANT ADDITION
SERVICE-WATER PLANT ADDITION
SERVICE-PRAIRIE VIEW DRIVE & ST ANDREW DR
SERVICE-CHAIN OF LAKES STORM SEWER
SERVICE-WATER TREATMENT PLANT ADDITION
3 HOLE PUNCHED XEROX PAPER-CITY HALL
-SHREDDER MAINTENANCE AGREEMENT 88-POLICE
DEPT
-CLEANING SUPPLIES-PUBLIC WORKS BUILDING &
PARK BUILDING
SUPPLIES-CITY HALL
-DECEMBER 87 TRASH DISPOSAL-POLICE & FIRE
BUILDING
SKI TRIP/FEES PAID
-REPAIR LOCK/REPLACE PISTONS & U CUPS-
PUBLIC WORKS & PARK BUILDING
SUPPLIES - PARK DEPT
RECORDERS-CITY HALL/POLICE DEPT
AIR FRESHENER-CITY HALL
CO BOND PAYMENT
DUES-ENGINEERING DEPT/STREET DEPT
SIGNS-SIGNS/PARK MAINTENANCE
-1ST QUARTER 88 MAINTENANCE AGREEMENT/
-REKEY CYLINDER/KEYS-PARK MAINTENANCE
INSTALL LOCK-POLICE DEPT
SPRING-EQUIPMENT MAINTENANCE
REPLACE FLAG POLE ROPE-CITY HALL
SERVICE-TRAFFICE STUDY
EXPENSES-HUMAN RESOURCES/CITY HALL
-BATTERIES/ANTIFREEZE/BRAKE FLUID/MOTOR
-CABLE/WIPER BLADE/LIQUID WRENCH/
-WINDSHIELD WIPER FLUID-EQUIPMENT
MAINTENANCE
VOLLEYBALL OFFICIAL/FEES PAID
FEBRUARY 88 COPIER RENTAL-FIRE DEPT
SERVICE-WATER TREATMENT PLANT ADDITION
8.00
21.00
14.00
21.00
20.00
25.00
4.00
11.00
5.00
5.00
19.00
4133.95
200.00
250.00
4556.44
9340.08
58.47
155.00
175.00
187367.55
5500.00
13780.96
204583.65
50712.90
108.77
170.00
79.50
844.78
6.00
413.00
119.96
7.25
500.00
19.80
150462.50
250.00
5163.20
345.20
1.56
123.20
888.33
52.25
1201.18
81.00
182.75
722.32
64270955
11
40500
'0501
1502
40503
40504
40505
40506
40507
40508
40509
40510
40511
40512
40513
40514
40515
40516
40517
CITY OF BLOOMINGTON
BOYUM EQUIPMENT INC
LEE BRANDT
BRYAN ROCK PRODUCTS INC
BROWN & CRIS INC
BROCK WHITE CO
CARLSONS LAKE STATE EQUIP CO
CENTER FOR URBAN POLICY RESEARCH
CERTIFIED RUSTPROOFERS INC
ROB A CHAPPA
CHUCK'S RARS UNLIMITED
COMMISSIONER OF REVENUE
COLE PUBLICATIONS
JEFF CONRADI
COPY EQUIPMENT INC
CREDIT BUREAU OF MPLS ST PAUL
CROWN MARKING INC
CURTIS INDUSTRIES
40518 CUTLER-MAGNER COMPANY
40519 DALCO
40520 DATA & TEL
40521 DECORATIVE DESIGNS
40522 EUGENE DIETZ
40523 JENNIFER DRESSEN
40524 DRISKILLS SUPER VALU
40525 DRISKILLS SUPER VALU
526 EDEN PRAIRIE CHAMBER OF COMMERCE
,527 EDEN PRAIRIE TRASHTRONICS
40528 EDEN INCENTIVES & PROMOTIONS
40529 FEDERAL SIGNAL CORPORATION
40530 FEIST BLANCHARD CO
40531 THE FITNESS STORE
40532 FLEET MAINTENANCE INC
40533 FLOYD SECURITY
40534 FOUR STAR BAR & RESTAURANT SUPPLY
40535 FOSS PRINTING INC
40536 LYNDELL F FREY
40537 G & K SERVICES
40538 DARREL GEDNEY
40539 GENERAL COMMUNICATIONS INC
40540 JEANETTE GILLIS
40541 JOE GLEASON
40542 ALAN GRAY
40543 MICHAEL GROH
J1544 GROSS OFFICE SUPPLY 4 345 GUNNAR ELECTRIC CO INC
FEBRUARY 16,1988
DECEMBER 87 ANIMAL IMPOUND SERVICE
502.50 BANDS/BRACKETS-SEWER DEPT 118.53 HOCKEY OFFICIAL/FEES PAID 297.00 SAND-SNOW & ICE CONTROL 536.88 EQUIPMENT REPAIR-EQUIPMENT MAINTENANCE
360.00 BOLT CUTTER-STREET MAINTENANCE 77.70 HYDRAULIC CYLINDER-PARK MAINTENANCE
725.00 SUBSCRIPTION-PLANNING DEPT 21.95 RUSTPROOFING-FIRE DEPT 335.00 HOCKEY OFFICIAL/FEES PAID 146.00 ATTACHE-FIRE DEPT 47.95 JANUARY 88 FUEL TAX 546.38 BOOKS-POLICE DEPT 164.00 HOCKEY OFFICIAL/FEES PAID 85.00 PRINTING-PLANNING DEPT 2.40 REPORTS-POLICE DEPT 10.00 SUPPLIES-CITY HALL 11.20 -DRILL BITS/GREASE/NYLON WIRE TIE BLOCKS-
629.08 PARK MAINTENANCE/EQUIPMENT MAINTENANCE
QUICKLIME-WATER DEPT 5238.40 CLEANING SUPPLIES-POLICE DEPT/FIRE DEPT
194.74 SERVICE 1053.50 SERVICE-FEBRUARY 88 49.50 JANUARY 88 EXPENSES 200.00 MILEAGE 86.42 SUPPLIES- FIRE DEPT 225.50 SUPPLIES- POLICE DEPT 9.62 EXPENSES-CITY STAFF 120.00 -JANUARY 88 TRASH DISPOSAL-CITY HALL/
512.00 -WATER DEPT/POLICE DEPT/FIRE DEPT/LIQUOR
STORE/COMMUNITY CENTER
SUPPLIES-FIRE DEPT 453.02 SIREN & INSTALLATION-CIVIL DEFENSE
8491.00 -TERMINALS/CONNECTORS/0 RING KIT/LUGS/
131.92 THREADED ROD-EQUIPMENT MAINTENANCE
DUMBELLS-FITNESS CLASSES 48.50 BATTERIES-EQUIPMENT MAINTENANCE
338.64 -1ST QUARTER 88 SECURITY SYSTEM-LIQUOR
376.00 STORE
SUPPLIES-LIQUOR STORE 332.81 1988 LICENSE-CITY HALL 160.00 MILEAGE/EXPENSES 83.08 -TOWELS/COVERALLS-WATER DEPT/PARK
348.95 MAINTENANCE/LIQUOR STORE
HOCKEY OFFICIAL/FEES PAID 159.00 -RADIO REPAIR-POLICE DEPT/EQUIPMENT
1147.89 MAINTENANCE/WATER DEPT
SUPPLIES-KIDS KORNER 6.99 HOCKEY & BROOMBALL OFFICIAL/FEES PAID
391.50 JANUARY 88 EXPENSES 200.00 -NOVEMBER 87 & DECEMBER 87 CONSULTING
950.00 SERVICE
OFFICE SUPPLIES-POLICE DEPT 1319.56 -SWITCHES & PLATES-PARK MAINTENANCE/WIRING
3463.76 -BARN & SITE HOCKEY LITES-HOMEWARD HILLS
PARK
3070887
40546 CHRIS HAGE
40547 MICHAEL W HAMILTON
40548 HANSEN THORP PELLINEN OLSON INC
I 3549 HARMON GLASS
40550 JEAN L HARRIS
40551 A D HARTMARK
40552 HAUENSTEIN & BURMEISTER INC
40553 ROGER HAWKINSON
40554 HENN CTY-SHERIFFS DEPT
40555 HENN CTY-SHERIFFS DEPT
40556 HENNEPIN COUNTY TREASURER
40557 HENNEPIN COUNTY TREASURER
40558 DC HEY COMPANY INC
40559 MIKE HOSTETLER
40560 KENNETH W HYATT
40561 IBM CORPORATION
40562 INDEPENDENT SCHOOL DISTRICT NO 27
40563 INTL OFFICE SYSTEMS INC
40564 INTERSTATE DIESEL PRODUCTS INC
40565 JM OFFICE PRODUCTS INC
40566
S 567
11.568
40569
40570 JAMES KLINE
40571 MARY KOTTKE
40572 LAKELAND ENGINEERING EQUIPMENT CO
40573 LANCE
40574 LANDCO HANSEN EQUIPMENT INC
40575 LANG PAULY & GREGERSON LTD
40576 LOGIS
40577 LOG IS
40578 LONG LAKE FORD TRACTOR
40579 LYMAN LUMBER CO
40580 M I INDUSTRIAL SUPPLY INC
40581 MARTIN MCALLISTER
40582 MIKE MARUSHIN
40583 MASYS CORPORATION
I 59187
BROOMBALL OFFICIAL/FEES PAID
BROOMBALL OFFICIAL/FEES PAID
-SERVICE-HOMEWARD HILLS PARK/EDEN LAKE
PARK/WILLOW PARK
-TINTED DOOR GLASS-POLICE DEPT/CLEAR
SAFETY SHEET-PARK MAINTENANCE
EXPENSES-COUNCIL
INSTRUCTOR/FEES PAID
HANDLES/PULLS-HOMEWARD HILLS PARK
BASKETBALL OFFICIAL/FEES PAID
SQUAD CAR SET UP-POLICE DEPT
-INSTALL EDEN PRAIRIE CITY RADIO-POLICE
DEPT
DECEMBER 87 BOARD OF PRISONERS
SERVICE-PLANNING DEPT
-SUPPLIES-FIRE DEPT/PUBLIC WORKS & PARK
BUILDING/WATER DEPT
HOCKEY OFFICIAL/FEES PAID
BUSINESS CARDS-POLICE DEPT
FEBRUARY 89 MAINTENANCE AGREEMENT
-EXPENSES-CITY HALL/ROOM RENTAL-COMMUNITY
-SERVICES BAND/KIDS KORNER/TRANSPORTATION-
COMMUNITY SERVICES
FEBRUARY 88 MAINTENANCE AGREEMENT
-1987 MAINTENANCE AGREEMENT FOR GENERATOR-
POLICE & FIRE BUILDING
-OFFICE SUPPLIES-WATER DEPT/PARK DEPT
BASKETBALL OFFICIAL/FEES PAID
BASKETBALL OFFICIAL/FEES PAID
TRAINING SUPPLIES-POLICE DEPT
-BUILDING REPAIR-PARK MAINTENANCE/
EQUIPMENT REPAIR-PUBLIC WORKS & PARK BLDG
CANINE SUPPLIES-POLICE DEPT
VOLLEYBALL & BASKETBALL OFFICIAL/FEES PAID
SOLENOID VALVE-WATER DEPT
SUPPLIES-LIQUOR STORE
-PINS/HANDLES/CARTRIDGES/WIPER/PACKING/
0 RINGS/CUPS-FORESTRY DEPT
SEPTEMBER 87 & OCTOBER 87 LEGAL SERVICE
SERVICE
DECEMBER 87 SERVICE
BELT-EQUIPMENT MAINTENANCE
-PLYWOOD/PARTICLE BOARD/TIMBERS-
HOMEWARD HILLS PARK/PARK MAINTENANCE
-TOOL BOX/WRENCH SETS/HAMMER/PUNCH/PLIERS/
-CUTTERS/SCREWDRIVERS/SOCKET SET-EQUIPMENT
MAINTENANCE
STRESS TESTS-HUMAN RESOURCES
-WRENCH SET/COUPLERS/AIR DRILL/MAGNETS/
-ACCESSORY KIT-WATER DEPT/EQUIPMENT
MAINTENANCE
-FEBRUARY 88 & MARCH 88 MAINTENANCE
AGREEMENT-POLICE DEPT
MARTY JESSEN
PENNY JESSEN
JOSTENS
KLEVE HEATING & AIR CONDITIONING
32.00
256.00
568.42
161.80
225.00
25.00
52.40
98.00
207.89
92.81
865.62
60.00
656.39
109.00
75.00
424.32
684.58
276.18
208.00
346.69
140.00
126.00
373.72
142.75
86.37
55.00
277.62
146.05
166.95
33564.45
805.67
5917.50
32.94
1178.06
299.79
400.00
303.90
2150.00
:2 C
FEBRUARY 16,1988
40584
11 0585
J586
40587
40588
40589
40627
11728
529
630
METRO PRINTING INC SUPPLIES - POLICE DEPT
METROPOLITAN AREA MANAGEMENT ASSO EXPENSES-CITY MANAGER
METROPOLITAN AREA MANAGEMENT ASSO DUES-CITY MANAGER
MINNESOTA DAILY EMPLOYMENT ADS-HUMAN RESOURCES
MIDLAND EQUIPMENT CO VIBRATOR/STEEL-EQUIPMENT MAINTENANCE
HERMAN MILLER INC -TASK LIGHT/TACKBOARD/WALL STRIP-
-PLANNING DEPT/PENCIL DRAWER & PEDESTAL-
ASSESSING DEPT
WINDOW-HOMEWARD HILLS BARN
PRINTING-CITY HALL/PARK DEPT/PLANNING DEPT
SERVICE
-FEBRUARY 88 PAGER SERVICE-POLICE DEPT/
FIRE DEPT
-LENS/LENS COVER-FIRE DEPT/COUPLINGS-
PARK MAINTENANCE
MN DEPT OF PUBLIC SAFETY SERVICE
MN FRAMES & PRINTS INC MAPS FRAMED-PLANNING DEPT
MINNESOTA GOOD ROADS INC DUES-CITY HALL
MINNESOTA SUBURBAN NEWSPAPERS INC EMPLOYMENT ADS-HUMAN RESOURCES
MINNESOTA UC FUND 4TH QUARTER 87 WORKMANS COMPENSATION
MODERN TIRE CO TIRE REPAIR-EQUIPMENT MAINTENANCE
MOTOROLA INC RADIO REPAIR-FIRE DEPT
MT1 DISTRIBUTING CO LATCH/DISTRIBUTOR CAP-PARK MAINTENANCE
GREG MUELLER VOLLEYBALL OFFICIAL/FEES PAID
WM MUELLER & SONS INC SAND-SNOW & ICE CONTROL
NATIONAL CAMERA EXCHANGE FILM-ASSESSING DEPT
NATIONWIDE ADVERTISING SERVICE IN EMPLOYMENT ADS-HUMAN RESOURCES
MARY NELSON DISTRIBUTING INC -PINION SHAFT/SEALS/NUTS/GASKETS/DRIVE
-SPROCKET/BOLT KIT/MOTOR/GREASE-PARK
MAINTENANCE
GREGG NELSON TRAVEL INC CONFERENCE-FIRE DEPT
NORDQUIST SIGN CO INC REMOVE & INSTALL NEW SIGN-FIRE DEPT BLDG
NORTHERN HYDRAULICS -LEVER HOOK/BLO GUN/AIR FILTER REGULATOR-
FIRE DEPT
BOND PAYMENT
BOND PAYMENT
SUPPLIES- WATER DEPT
WATER TESTS-WATER DEPT
FEBRUARY 88 PAGER SERVICE-POLICE DEPT
THROTTLE CABLE-EQUIPMENT MAINTENANCE
SUPPLIES-COMMUNITY BAND
EXPENSES-POLICE DEPT
PRINTING-PLANNING DEPT
EXPENSES-COUNCIL
SKI RENTAL-WINTER SKILL DEVELOPMENT
MAINTENANCE AGREEMENT 88-FOLDING MACHINE
TROPHIES-ORGANIZED ATHLETICS
AIR BRAKE RESERVIOR-EQUIPMENT MAINTENANCE
FURNISH & INSTALL 2 PADDLE FANS-POLICE DEP
-CLEANING SUPPLIES-KEYS/CORDS/BULBS/VELCRO
KIT-POLICE DEPT
PRAIRIE LAWN & GARDEN REPLACE CARBURATOR-POLICE DEPT
JOSHUA PUTKA SERVICE- WATER DEPT
AAGE REFFSGAARD PLUMBERS LICENSE-BLDG DEPT
ROBERT REYNOLDS MILEAGE
587.00
10.00
10.00
26.00
526.40
910.28
164.00
344.48
140.40
185.00
151.25
150.00
150.00
95.00
602.08
2959.57
8.00
344.30
53.60
40.50
1264.36
293.75
52.92
542.16
476.00
1373.00
40.19
2987483.27
756.63
35.00
50.00
9.90
80.56
32.46
13.05
117.50
175.00
315.00
164.00
80.89
182.84
1560.00
211.47
98.35
36.00
45.00
30.18
40595
40596
40597
40598
40599
40600
40601
40602
40603
40604
40605
40606
11'607
40608
40609
40610
40590 MINNEAPOLIS GLASS CO
40591 MINNESOTA BLUEPRINT
40592 MN CELLULAR TELEPHONE CO
40593 MINNESOTA COMMUNICATIONS CORP
40594 MN CONWAY FIRE & SAFETY
40611 NORWEST BANK MPLS NA
40612 NORWEST BANK MPLS NA
40613 NOTT COMPANY
40614 PACE LABORATORIES INC
40615 PAGENET
40616 PEDERSON SELLS EQUIP CO INC
40617 PEPPER OF DETROIT
40618 SANDRA PERREAULT
40619 PHOlOS INC
40620 PATRICIA PIDCOCK
40621 PIONEER MIDWEST SKI SHOP
40622 PITNEY BOWES
40623 POMMER COMPANY INC
40624 POWER BRAKE EQUIPMENT CO
40625 PRAIRIE ELECTRIC COMPANY INC
40626 PRAIRIE HARDWARE
300297734
FEBRUARY 16,1988
40631 ROAD RESCUE INC
I 40632 ROGERS SERVICE
40633 ROLLINS OIL CO
40634 ROOT 0 MATIC
40635 TROY SACKETT
40636 SALLY DISTRIBUTORS INC
40637 SANCO INC
40638 SAVOIE SUPPLY CO INC
40639 KEVIN SCHMIEG
40640 SCIENTIFIC PRODUCTS DIVISION
40641 SETTER LEACH & LINDSTROM INC
40642 STEVEN R SINELL
40643 MARIE SMITH
40644 SOUTHWEST AUTO SUPPLY INC
40645 SOUTHWEST SUBURBAN PUBLISH INC
40646 SQUARE CUT
40647 SUBURBAN CHEVROLET
40648 NATALIE SWAGGERT
40649 TWIN CITY OXYGEN CO
40650 TIERNEY BROTHERS INC
/ 1651 UNITED STORES
1 J652 UNLIMITED SUPPLIES INC
40653 U S WEST CELLULAR INC
40654 VESSCO INC
40655 WALLYS
40656 WALKER PARKING CONSULTANTS
40657 WARNING LITES OF MPLS INC
40658 WATERITE INC
40659 WATSON FORSBERG CO
40660 WESTBURNE SUPPLY INC
40661 KEN WORDE
40662 JIM ZAIC
40663 ZEP MANUFACTURING CO
40664 ZIEGLER INC
40665 WILSON TANNER GRAPHICS
40003 VOID OUT CHECK
40124 VOID OUT CHECK
40307 VOID OUT CHECK
11841030
SEALS-FIRE DEPT
-REPAIR ALTERNATOR/STARTER/NEW ALTERNATOR-
FIRE DEPT/EQUIPMENT MAINTENANCE
FUEL-EQUIPMENT MAINTENANCE
SERVICE-PUBLIC WORKS & PARK BUILDING
VOLLEYBALL OFFICIAL/FEES PAID
SUPPLIES-COMMUNITY SERVICES
CLEANING SUPPLIES-FIRE & POLICE BUILDING
MATS-CITY HALL
DECEMBER 87 EXPENSES
LAB SUPPLIES-WATER DEPT
SERVICE-COMMUNITY CENTER LITIGATION
CONFERENCE-ASSESSING DEPT
SCHOOLS-COMMUNITY SERVICES
-TAIL PIPE/MUFFLER/MUD FLAPS/WALKER/FUEL
-PUMP/GATES/FILTERS/CARBURETOR KIT/FLOATS/
-TEMPERATURE CONTROL/SPEEDLEADS/SHOES/
-BATTERIES/EXHAUST HOSE/FLASHERS/SPARK
-PLUGS/DEFLECTOR SHIELD-EQUIPMENT
MAINTENANCE
EMPLOYMENT ADS-HUMAN RESOURCES
LAMINATED SHELVES-POLICE DEPT
-MIRROR/ALTERNATOR/REPAIR FENDER-
EQUIPMENT MAINTENANCE
JANUARY 88 EXPENSES
OXYGEN-EQUIPMENT MAINTENANCE
KROY TAPE-POLICE DEPT
SHOVELS-POLICE DEPT
NUTS/WASHERS/SCREWS-EQUIPMENT MAINTENANCE
SERVICE
COUPLINGS-WATER DEPT
-SWEATSHIRTS/T SHIRTS-FITNESS CLASSES/
AQUATICS
SERVICE-COMMUNITY CENTER LITIGATION
FLASHERS/BARRICADES-JULY STORM DAMAGE
CHART PAPER-COMMUNITY CENTER
SERVICE-FIRE STATION #3 & 4
SUPPLIES-COMMUNITY CENTER
HOCKEY OFFICIAL/FEES PAID
PLUMBERS LICENSE-BUILDING DEPT
LUBRICANTS-EQUIPMENT MAINTENANCE
-ANTIFREEZE/WASHER/FILTERS/CYLINDER HEAD/
-NOZZLE/GASKET/CORE CHARGE/OIL/MOTOR/
CUTTING EDGE-EQUIPMENT MAINTENANCE
SUPPLIES-COMMUNITY CENTER/CITY HALL
30.13
835.41
6465.70
186.95
13.50
169.68
55.20
319.90
165.00
44.52
9591.15
125.00
456.08
1485.60
120.00
135.00
454.84
200.00
154.47
399.25
98.89
1104.86
153.85
105.58
755.00
135.00
162.90
72.24
96324.00
163.79
221.00
80.00
213.15
1830.86
607.80
10.00-
16.00-
5000.00-
$4004592.43
DISTRIBUTION BY FUNDS
I
1 0 GENERAL 238241.42
1 CERTIFICATE OF INDEBT 1133.25
12 CERTIFICATE DEBT FD 154231.25
15 LIQUOR STORE-P V M 14419.30
17 LIQUOR STORE-PRESERVE 10204.75
20 CEMENTARY OPERATIONS 250.00
31 PARK ACQUIST & DEVELOP 14880.63
33 UTILITY BOND FUND 244359.02
39 86 FIRE STATION CONSTRUCT 96324.00
40 86 FIRE STATION DEBT 72962.50
44 UTILITY DEBT FUND 486613.36
45 UTILITY DEBT FD ARB 93362.50
48 82 G 0 DEBT-P/S & P/W 329299.17
51 IMPROVEMENT CONST FD 220070.86
55 IMPROVEMENT DEBT FUND ARB 355978.74
57 ROAD IMPROVEMENT CONST FD 888.33
73 WATER FUND
77 SEWER FUND
81 TRUST & ESCROW FUND
91 T I F DEBT FUND
$4004592.43
14408.61
5938.31
4771.55
1646254.88
F
TO: Mayor and City Council
FROM: Residents Advisory Committee on City Administrative Offices
SUBJECT: Recommendation on "Downtown" Location for City Hall
DATE: February 16, 1988
On January 13, 1988 the City Council began its discussions of the
Committee's report on a future Eden Prairie City Hall. At that meeting,
the Council asked the Committee to reconvene in order to evaluate a City
Hall location in the special "downtown" area which was conceptualized last
Fall. This alternative had not been known to the Committee during its 14-
month deliberations.
The Committee subsequently met on January 26 to discuss the merits of a
downtown location. Director of Planning Chris Enger gave an overview of
the thinking and possibilities of a homeotwn downtown. Minutes of the
meeting are attached to give Councilmembers a flavor of the discussion.
Committee members were generally supportive of a downtown development area.
Using the same criteria and scoring system employed for the sites
previously recommended, the Committee evaluated a generic location in the
proposed downtown area. A site on the west side of Prairie Center Drive is
not recommended. A site on the east side of Prairie Center Drive is
assumed to have good soil conditions. Because of the weighting of factors
in the scoring system, cost is the variable which bears most heavily on the
ranking of the location. The score of the site does not depend on the
presence of downtown development.
Depending on the cost of the five- to eight-acre parcel needed, the site
ranks as follows:
Cost
Rank
$0 - $653,000
First
$653,000 - $953,000
Second
$953,000+
Fifth
It is extremely important that the site be competitive on the basis of
cost.
Recommendation: The Committee recommends on a 12-1 vote that:
1) the proposed downtown location be included in the list
of recommended sites;
2) this location be considered equally acceptable to the
other recommended sites; and
3) acquisition negotiations on this site should be done
concurrently with the other sites.
Committee members appreciate this opportunity to contribute to the
Council's important decision.
CWD:jdp
MINUTES
RESIDENTS ADVISORY COMMITTEE ON CITY ADMINISTRATIVE OFFICES
Tuesday, January 26, 1988
COMMITTEEE MEMBERS PRESENT: Rich Anderson, Ann Boline, Pat Breitenstein,
Ken Brooks, Dennis Dirlam, Merle Gamm, Mike
Gust, Fred Hoisington, Marty Jessen, Jean
Myers, Jim Ostenson, Jim Rannow, Paul Redpath
STAFF LIAISONS PRESENT: Craig Dawson, Assistant to the CitY Manager
Chris Enger, Director of Planning
I. CALL TO ORDER/ROLL CALL
Co-chair Jessen called the meeting to order at 7:10 p.m. Attendance was
duly noted.
II. DISCUSSION OF COUNCIL REQUEST
Jessen noted that the Council had requested the Committee's
recommendation about the suitability of a "downtown" location for a City
Hall. This is a concept which became a possibility only last Fall, and
was not available for the Committee to consider. The Council stressed
the credibility the Committee has in the community.
III. OVERVIEW OF "DOWNTOWN" CONCEPT
Director of Planning Chris Enger explained how the concept of a special
downtown had formed and the City's role in the planning process. Five
owners of private property on either side of Singletree Lane between
Eden Road and Prairie Center Drive, and at the southwest corner of
Technology Drive and Prairie Center Drive, have control of 80 to 100
acres of land. They have been looking to do something special with
their properties, and suggestions were made and pursued to have a
"hometown downtown". Eden Prairie has neighborhood, community, and
regional uses, but has nothing of a diverse nature which is a center of
focus for Eden Prairie as a whole.
Private property owners have been looking to have a developer take over
the progress of developing and integrating their parcels. The City's
involvement has not yet been defined. The City has several tools which
may be available to assist this development. Such assistance would lead
to a greater City voice in the specifics of the proposal. At this time,
some work is being done to set up the framework for a development
agreement with the City.
IV. DISCUSSION
Jessen asked the Committee members to make comments about whether it was
a good idea to have a City Hall.
Redpath said that the landowners involved are rather volatile
personalities, and that the City would be well-served to have desirable
land uses secured.
-2
Jessen commented that in its earlier deliberations, the Committee had
identified several sound reasons why a City Hall should not be in a high
traffic area. These reasons assumed a suburban setting for traffic
patterns. This concept was not suburban in character at all.
Anderson found the proposal exciting. He thought a City Hall with this
overall development would help it succeed. He noted that the Committee
had stressed centrality.
Redpath said the Eden Prairie Foundation was looking to fund a major
project; for example, construction of a public amenity or a
beautification project. He stated the Foundation will make such a
commitment only to the central part of the City.
Boline and Brooks said that the Committee needed to consider this
proposal seriously. Ostenson asked what the City could do to pull the
project together.
Enger responded that the City could approve, or participate in the
planning of, a Planned Unit Development (PUD). Its involvement would
affect the level of control in the plan. Many alternatives are
available.
There was general discussion about City Hall as a "loss leader" for the
developer(s) of the area, and as a spur to attracting higher-value uses
to the area to represent a positive return on the overall tax base.
No one was vigorously opposed to the concept of a downtown site. Some
Committee members stressed that they would not endorse a site on the
west side of Prairie Center Drive.
Hoisington asked that if the worst case should happen that a downtown
does not materialize, if favorable terms could be secured to make a
downtown site competitive with sites already recommended, should this
location be added to the recommended inventory of City Hall sites?
Ostenson preferred to include the location to achieve centrality. The
key is to make the site competitive. Redpath favored exploring the
concept. Gust was concerned about traffic, vehicle storage, and parking
for City Hall vehicles and patrons in downtown. He explained doubts
about the workability of a City Hall here.
Hoisington said that in this case, there would be more opportunities to
build in shared parking. This possibility might also reduce the
required site size for City Hall.
Jessen did not believe the City should be heavily involved in financing
for other than its own needed improvements.
Hoisington distributed sheets to the group which showed how a generic
downtown location east of Prairie Center Drive scored compared, using
the same criteria, to the other recommended sites. Depending on cost,
this site would rank first, second, or fifth.
,j4
-3-.
He suggested that this site be added to the recommended inventory. Cost
is a sensitive criterion. Soils are assumed to be good. He believed
that this area was one of the "jewels" available in the City, and that
it was better than any of the others considered.
Hoisington moved, and Anderson seconded, that the Committee's report be
amended to include a location in the proposed downtown in the list of
recommended sites, that it be equally acceptable to the other sites, and
that the acquisition negotiations on this site be concurrent with the
other sites. Motion passed 12 - 1 (Rannow opposed).
Gam said that the report to the Council should stress that the same
criteria were used to evaluate this site.
Rannow wondered if the Committee were giving its blessing to the
downtown concept, too.
V. NEXT MEETING
The Committee decided it would not be necessary to meet again.
VI. ADJOURNMENT
The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Craig W. Dawson
Recording Secretary
MEMORANDUM
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Mayor and City Council
City Manager Carl J. Jullie
Ron Johnson, Fire Chief
Craig Dawson, Assistant to the City Manager
Award Contract to Refurbish Fire Engine No. 1
February 11, 1988
On December 1, 1987 the City Council authorized staff to advertise for bids to
refurbish Fire Engine No. 1. This engine had sustained approximately $10,000
damage in a November accident. The City had been approached by one fire
equipment manufacturer who suggested that Engine No. 1 be refurbished for
$50,000 and that Engine No. 4 could be traded in and removed from service for
$20,000. Refurbishing Engine No. 1 had been contemplated for 1989, but in light
of the repairs necessary this proposal appeared prudent.
Staff prepared specifications and solicited bids from five firms. One bid was
submitted for the bid opening on February 9. Custom Fire Apparatus, Inc. bid
$87,685 for refurbishment of Engine No. 1 and listed a $30,000 trade-in
allowance for Engine No. 4, resulting in a net cost of $57,685. Representatives
of the firm indicated that the specification process identified more fully the
extent of work to be done; thus, the cost would be greater than initially
estimated. Fire staff is now identifying items which may be changed in order to
reduce costs.
The refurbishment of Fire Engine No. 1 could be accomplished in the following
manner:
* $25,000 by foregoing purchase of a new light rescue truck
approved for 1988. In the budget process, it was
expected that four fire stations would be equipped.
With the new response plan, only three stations will
be equipped.
* $20,000
which had been budgeted in 1987 to refurbish Engine
No. 4. This was not accomplished because
specifications would have been developed too late
to accept bids in 1987. While these funds were
transferred to the General Fund reserve, a commitment
had been made to use them.
* $10,000 which would have come from self-insurance (General
Fund) to repair Engine No. 1.
* $30,000 trade-in allowance for Fire Engine No. 4.
* $ 2,685 balance from the General Fund reserve.
$87,685 TOTAL
As mentioned earlier, the Fire staff is investigating ways to pare costs. The
$57,685 amount would represent a maximum net cost.
Recommendation: It is recommended that Custom Fire Apparatus, Inc. be awarded
the bid to refurbish Fire Engine No. 1 per its bid submitted February 9, 1988 at
a cost not to exceed $87,685, and further that its trade-in allowance of $30,000
for Fire Engine No. 4 be accepted.
RJ:CWD:jdp
0,13-1
-MEMORANDUM-
TO: Mayor and City Council
FROM: Steve Sinell, City Assessor4-
THROUGH: Carl Jullie, City Manager
SUBJECT: Study of Board of Review Practices and Procedures in
Other Municipalities.
DATE: February 9, 1988
The Eden Prairie City Council, acting as the Local Board of Revi
e
w
,
instructed me to survey and study the Board of Review practices
a
n
d
procedures in other municipalities at the June 2, 1987 reconvene
o
f
the 1987 Eden Prairie Board
of Review.
I have surveyed the cities of Bloomington, Brooklyn Park, Edina, Map
l
e
Grove, Minnetonka, and Plymouth. The questions asked were:
1) Council acts as Board of Review?
2) Use of outside consultants?
3) 1987 Board of Review number of appeals?
4) Preliminary Agenda?
5) Appointment necessary to appear?
6) Written application required?
The results of my survey are included on the attached Board of R
e
v
i
e
w
Practices Survey. The results are:
1) In all six cities the Mayor and Council act as the Board of
Review.
2) Only two cities use outside consultants.
3) The number of appeals ranges from 5 to 147 with the average
being 55 appeals.
Page 2 of 2 February 9, 1988
4) Three cities have a preliminary agenda for the first meeting
of the Board of Review. Bloomington and Minnetonka are the
only cities that try to predict who will actually appear at
the Board of Review.
5) None of cities surveyed require an appointment prior to the
first meeting of the Board of Review.
6) Four of the six cities require a written application to be
completed either before or at the initial meeting of the
Board of Review.
My recommedations are, as they relate to the six survey questions,
that the Eden Prairie Board of Review:
1) Continue to have the Mayor and City Council act as the Board
of Review.
2) Continue to rely on the Eden Prairie Assessing Staff for
review appraisals.
3) Assume that we will continue to have 5 to 150 Board of
Review appeals each year.
4) Have the Assessing staff supply the Board of Review with
preliminary information about typical value changes by
property type.
5) Have Assessing staff continue to encourage people to make
appointments for the Board but stop short of requiring
appointments. The people who contact us prior to appealing
to the Board gives us an opportunity to review the
properties prior to the board and usually clears a lot of
misunderstandings.
6) Require taxpayer to complete a written application either
prior to the meeting or at the Board of Review Meeting. I
have attached sample applications from Bloomington, Brooklyn
Park, Edina, and Maple Grove. My recommendation would be
to format an application after Bloomingtons but making the
appropriate changes for Eden Prairie. Applications
received by the Thursday preceeding the Board of Review will
be forwarded to the Board prior to the initial meeting.
These forwarded applications would constitute the
preliminary information which the Board would have at the
initial meeting.
SS:an
Board of Review Practices _Survey 2/9/88 Eden Prairie Bloomington Brooklyn Park Edina Maple Grove Minnetonka Plymouth 1. Mayor & Council as Board of Review Yes Yes Yes Yes Yes Yes Yes 2. Use of outside Consultants. No No No No Yes (1987 1st Year) Yes No 3. 1987 Board of Review # of Appeals. 65 59 60 27 5 147 30 . Preliminary Agenda Yes Yes No No No Yes Yes (No list of Appeals) 5. Appointment Necessary to Appear. No (Encouraged) No No No No No (Preferred) No 6. Written Application Required. No Yes Yes Yes Yes No No
CITY OF BLOOMINGTON - ASSESSING DIVISION
2215 W. Old Shakopee Rd.
Bloomington, MN 55431 (612) 887-9624
RESIDENTIAL LOCAL BOARD OF REVIEW APPLICATION
Received By
Case#
P.I.D.#
Date Returned
Time
Date
Owner
Address of Owner
Home Phone No.
Site Address
Business Phone No.
1-or ottice use only
Assessor's estimate of market value for January 2, 19
Land
Structures
Total
I believe the estimate of market value for January 2, 19
should be:
Land
Structures
Total
Date property acquired . Price, if purchased or constructed $
Age of structures
Condition: Excellent
Good
Average
Fair
Poor
Value of additions and/or improvements since property was acquired
Recent professional appraisal: Date Indicated value
by whom
State your basis of objection to the assessor's estimated market value.
I do hereby affirm that the above information is complete and true to the best of
m
y
knowledge and belief.
Signature of applicant
NOTE: THIS APPLICATION SHOULD BE RETURNED TO THE BLOOMINGTON ASSESSING DIVISION AT
LEAST TWO (2) WORKING DAYS PRIOR TO THE BOARD OF REVIEW.
3/85
1987 CITY OF EDINA
RID #
BOARD OF REVIEW
EMV
CWNER(S) NAME:_
PROPERTY ADDRESS:
I. DO YOU WISH 10 ADDRESS THE 1987 VALUE?
2. WHAT DO YOU BELIEVE IS THE CORRECT VALUE?
3. WHAT ARE YOUR REASONS SUBSTANTIATING THE ABCNE STATED VALUE?
A REMINDER: THE BOARD OF REVIEW MEETS TO HEAR EVIDENCE THAT THE ASSESSOR'S
ESTIMATED MARKET VALUE IS IN EXCESS OF ACTUAL MARKET VALUE.
THE BOARD WILL CONSIDER YOUR EVIDENCE AND ARRIVE AT ITS DECISION
AT A LATER DATE. YOU WILL BE NOTIFIED OF ITS ACTION PRIOR PO THE
CONVENING OF THE IMEPIN COUNTY BOARD OF REVIEW ON JULY 6, 1987,
ALLOWING FURTHER APPEAL IF YOU CANNOT AGREE WITH THE CONCLUSIONS
OF THE BOARD.
YES NO
WELCOME TO BROOKLYN PARK BOARD OF REVIEW
June 1, 1987
7:30 P.M.
The central question is the market value of property as of January 2, 1987
and not the percentage of increase or the level of property taxes.
The market value as of January 2, 1987 will not apply to property taxes
until 1988 and will be based on mill levy levels established by the
School District, Hennepin County, the City of Brooklyn Park and other
taxing subdivisions in October, 1987.
You are responsible for presenting evidence to the Board of Review as to
why the valuation placed on your property by the City Assessor does not
represent fair market value as of January 2, 1987. Please speak factually
and to the point. The meeting is being recorded and minutes will be
taken by the City Clerk.
The other appeal procedures that are available include the County Board
of Review, State Board of Review and the District Court.
BROOKLYN PARK BOARD OF REVIEW
(Please Print)
Name
Address of Property
Identification No.
Being first duly sworn, deposes and says: that he is the owner
of the above described property.
That he believes that his property is assessed at a value
higher than market value, as prescribed by State Statute.
That he acknowledges that "every person who is making any
statement, oral or written, which is required or authorized by law to
be made as a basis of imposing or reducing any tax assessment, who shall
willfully make any statement as to any material matter which he knows
to be false, shall be guilty of a misdemeanor."
January 2, 1987 valuation of property on assessment roll:
Owner's estimated valuation of property on January 2, 1987:
Why requesting reduction?
Signature
.73);
RFC")
NO.
Phone:
Res:
Bus:
4:0
1987 BOARD OF REVIEW
MAY 6, 1987
NAME:
PROPERTY I. D.
James liable
CO, Assessor
'Serving Tn Klay, Shaping 'Fonl4n.row.-
9 all li .robnln 4. I -11%, %Link 1.n , SS 41.9.91/9/1 • 611. I 2.1 lo
N - 190a
lor Cityof
Maple Grove
STATEMENT and/or QUESTION:
MEMORANDUM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Carl Jullie, City Manager
Bob Lambert, Director of Community Services
February 9, 1988
Edenvale Golf Course Proposal
The City has received a proposal from Edenvale Golf Course Incorporated for
the sale of Edenvale Golf Course to the City of Eden Prairie at at price of
7.25 million dollars. The proposal indicates that although the golf course
"can operate on a totally private basis with a maximum of 350 members"
changing this facility to a fully private facility would mean "removing the
availability of the golf course completely from the general public". The
owners wish to offer the City the opportunity to "retain this portion of the
City of Eden Prairie as open space and as a very suitable recreational
facility for the benefit of the residents of Eden Prairie".
The 63-page proposal provides information on the golf course and comparative
figures between Edenvale Golf Course and several other publically owned
courses. The purpose of the comparisons is an attemept to prove that Edenvale
Golf Course could be purchased through revenue bonds and provide sufficient
revenue to pay bond debt as well as operating expenses.
City staff agree that it is important for Eden Prairie to ensure, if possible,
that the golf course and open space are retained. Staff further agrees that
the City should have at least one 18-hole golf course available to the public
and that most municipal golf courses produce a great deal more revenue than
their operating expenses. The City staff does question, however, the
feasibility of paying a debt service on 7.25 million dollars and paying
operating expenses on this course. City staff has several other concerns
relating to Edenvale Golf Course as a municipal course. The major concerns
relate to the configuration of the course. A typical 18 hole municipal course
requires approximately 160 acres in order to have wide enough fairways for the
type of golfer that plays on municipal courses and in order to move players
through quickly enough to generate in the neigbhorhood of 50,000 rounds per
year. Adjacent property owners are generally less understanding of conflict
from golfers on a municipal course than they are with similar conflicts from
golfers on a private course. Edenvale Golf Course is an extremely tight 18
holes located on approximately 106 acres.
There is also a concern with the 9 holes located south of Valley View Road,
most of which is located in the floodplain. Although, there was some
substantial correction made after the 1987 flood, those will always be
relatively high maintenance holes due to soil conditions and ocassional
flooding.
Prior to making a recommendation on this proposal, staff would recommend the
following review process:
9111
1. Community Services Staff verify statistics of other municipal
c
o
u
r
s
e
s
relating to operational costs, numbers of rounds per year, gree
n
f
e
e
s
,
etc.
2. Finance Department to review the financial information provided
i
n
t
h
i
s
report, and provide information on the amount of revenue requi
r
e
d
t
o
p
a
y
off debt on the 7.25 million revenue bonds, as well as the oper
a
t
i
o
n
a
l
costs as projected by this report.
3. Report from Assessing Department on this proposal at the stated
l
a
n
d
values.
Upon review of these reports staff would then either recommend f
u
r
t
h
e
r
consideration of the proposal or denial of the proposal. If sta
f
f
w
o
u
l
d
b
e
recommending further consideration, at that time staff would rec
o
m
m
e
n
d
a
a
review of audited expenditures and revenues, and an appraisal of
t
h
e
g
o
l
f
course from a real estate appraiser experienced in the appraisal
o
f
g
o
l
f
courses and country clubs to determine the market value of th
e
g
o
l
f
c
o
u
r
s
e
prior to making a final recommendation to the proposal.
Staff will be in attendance at the February 16th Council meeting
t
o
a
n
s
w
e
r
a
n
y
questions the Council may have regarding preliminary review o
f
t
h
i
s
p
r
o
p
o
s
a
l
.
BL:mdd
MEMORANDUM
TO: Mayor and City Council
THRU: Carl Jullie, City Manager
FROM: Bob Lambert, Director of Community Services P I'
DATE: February 10, 1988
SUBJECT: Senior Center Improvements
In 1987, the City received a $30,000 Community Development Block Grant
f
o
r
necessary renovation in the lower level of the old City Hall for the
development of the Senior Center.
That grant excluded any work for improvments to the kitchen. Later in
1
9
8
7
,
the City submitted another grant request for Community Development Bloc
k
G
r
a
n
t
discretionary funds for development of a kitchen with facilities that wo
u
l
d
allow the City to serve hot meals at that location. This grant applica
t
i
o
n
was not approved for funding; therefore, the kitchen was left as an unf
i
n
i
s
h
e
d
room. City staff requested the architects to provide specifications on
a
kitchen that would allow the new Senior Center to function at least as
w
e
l
l
a
s
the old Senior Center where Seniors could bring potluck to the Center an
d
k
e
e
p
food warm or cold.
Attached is Change Order Number 7 for $5,431, the final change to the or
i
g
i
n
a
l
contract, that would include extending electrical and plumbing to this r
o
o
m
,
as well as install the vinyl flooring. The City is accepting quotes
f
o
r
installing the cabinetry along two walls of the kitchen that would meet a
l
l
future codes. The estimated cost of the cabinetry is $5,000. After the
installation of the stove and refrigerator, this kitchen would be adequa
t
e
f
o
r
serving the needs of that Senior Center until the City would determin
e
t
o
upgrade the kitchen in order to provide hot meals at that location. N
o
n
e
o
f
the improvements made at this time would have to be replaced when thi
s
k
i
t
c
h
e
n
is updated.
The estimated cost to complete the kitchen is $11,500. The Community
S
e
r
v
i
c
e
s
Staff recommend approval of these improvements at this time and recomm
e
n
d
t
h
e
general fund reserve as a funding source for this project.
BL:mdd
DATE Zi 101'6C,
CHANGE
ORDER
AIA DOCUMENT C701
Distribution to:
OWNER
ARCHITECT
CONTRACTOR
FIELD
GTHER
0
0
PROJECT: Eden Prairie Senior Center
(name, address) 8950 Eden Prairie Road
Eden Prairie, MN 55344 TO (Contractor):
Engco Contractors
1979 Radatz Avenue
Maplewood, MN 55109
CHANCE ORDER NUMBER: 7
INITIATION DATE: February 10, 1988
—1 ARCHITECT'S PROJECT NO: 8715
CONTRACT FOR: General, Mechanical
& Electrical Construction
CONTRACT DATE:October, 1987
You are directed to make the following changes in this Contract:
1) Relocate electrical conduits and wiring running thro
u
g
h
b
l
o
c
k
w
a
l
l
w
h
e
r
e
door openings are cut.
ADD S 217.10
2) Complete kitchen work as outlined in atta
c
h
e
d
l
e
t
t
e
r
(
E
n
g
c
o
,
d
a
t
e
d
1/25/88) Omit bond.
ADD 05,214.00
Not valid until signed by both the Owner and Architect
Signature 01 the Contractor indicates his agreement herewith, inclu
d
i
n
g
a
n
y
a
d
j
u
s
t
m
e
n
t
i
n
the Contract Sum or Contract Time.
The original (Contract Sum) fgeamorimItchttErmfarxt) was Net change by previously authorized Change Orders The (Contract Sum) }ffincon.norktmosecrimet prior to this Change Orde
r
w
a
s
The (Contract Sum))fmtpatr&torgam6m) will be iincreasedAfaiigi) *WIWI by this Change Order
g 5,431.10 The new (Contract SumtgiggEREtrEti including this Change Order will be S 39,643.10 The Contract Time will be (increased) MCR:434;0) (RIZattf
O
x
i
t
by Thirty—four ( 34 The Date of Substantial Completion as of the date of this Change Order therefore is March 15, 1988
Authorized: Cluts, O'Brien, Strother Arch. Engco Gen
e
r
a
l
C
o
n
t
r
a
c
t
o
r
s
City of Eden Prairie
34,231.00
(19.00)
34,212.00
Days.
'A9W T 4Wr.),.e.- Place Drive
Address
Eden Prairie, MN 5
iP44:argtz Avenue
Address
Maplewood, MN 55109
9M5 R Executive Drive
Address
Eden Prairie, MN 55344
BY BY
DATE
DATE
AIA DOCUMENT C701 • CHANCE ORDER • A
P
R
I
L
1
9
7
8
E
D
I
T
I
O
N
•
A
t
A
o
•
0
1
9
7
8
THE AMERICAN INSTITUTE OF ARCHITECTS 1735 NEW
Y
O
R
K
A
V
E
.
.
N
W
.
w
A
S
H
I
N
G
T
O
N
.
D
.
C
.
2
0
0
0
6
G701 —1978
ENGCO General Contractors
1879 Radatz Avenue Maplewood, MN 55109
770-8022
RECEIVED ,:;g:
.Tanuary 2, 100,e
Cluts, 0"4.&en, rtrotl'er 4.'chiterts
Ic20 market Place 'rive
7den Prairie,
A.ttn: m-. Paul rtrother
Re: 7 itchen '.Tork at rden Prairie Senior renter
rear Paul:
FrIgco Pe-eral rontrar+ors will furnish labor and materials to perform
the following . &tens of work at the above mentioned protect.
1. "enolish and patch concrete floor as required for plumbing
waste extension.
2. rough-in waste and water supply lines to sink location.
1 .
and and prep floor for vinyl flooring.
Tnstall Armstrong "rand Oval" vinyl corlon sheet flooring.
Tnstall A" vinyl base.
5. rlectrical as shown and required in bulletin 41 (outlets for double
oven, dishwasher, rooktop, refrigerator, 2 general purpose,
7 . Perm ,t included.
n'ota) price 'or work above tc,21A.no. Ti bond is rfiqind add C1P2.10.
Thank you for the opportunity to quote You and T look forward to hearing
from you.
respectfully,
LC
Rick '. rngstro
rne.co Ceneral Contractors
R17.:se
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 88-33
RESOLUTION ORDERING PREPARATION OF
PLANS AND SPECIFICATIONS
WHEREAS, a resolution of the City Council adopted the 2nd day of February fixed
the 1st day of March, 1988. as the date for public hearing on the following
proposed improvements.
I.C. 52-110 - Golden Triangle Drive
Watermain and Street Improvements
WHEREAS, all property owners whose property is liable to be assessed for making
of this improvement were given ten days published notice of the Council hearing
through two weekly publications of the required notice and the hearing was held
and property owners heard on the 1st day of March, 1988.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE:
1. Such improvement as above indicated is hereby ordered.
2. The City Engineer is hereby designated as the Engineer for this
project and is hereby directed to prepare plans and specifications
for the making of such improvements.
ADOPTED by the Eden Prairie City Council on March 1, 1988.
Gary D. Peterson, Mayor
ATTEST:
SEAL
John D. Frane, Clerk