HomeMy WebLinkAboutCity Council - 01/22/1985FINANCE DIRECTOR
JOHN FRANE
EDEN PRAIRIE
CITY COUNCIL AGENDA
TUESDAY, JANUARY 22, 1985
7:30 PM, SCHOOL ADMINISTRATION
BOARDROOM
COUNCIL MEMBERS: Mayor Gary Peterson, Richard Anderson,
George Bentley, Patricia Pidcock and
Paul Redpath
CITY COUNCIL STAFF:
City Manager Carl J. Jullie; Assistant to the City
Manager Craig Dawson; City Attorney Roger Pauly;
Finance Director John Frane; Planning Director
Chris Enger; Director of Community Services Robert
Lambert; Director of Public Works Eugene A. Dietz,
and Recording Secretary Karen Michael
PLEDGE OF ALLEGIANCE
ROLL CALL
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
II. MINUTES
A. City Council Meeting held Tuesday, November 6 1984
B. City Council Meeting held Tuesday, November 20 1984
III. CONSENT CALENDAR
A. Clerk's License List
B. Approve advertising for bids for Frani° Park and Eden
Valley Park
C. 2nd Reading of Ordinance No. 138-84, adopting Appendix L
an optional appendix to the State Building Code.
D. Receive Bluffs West Vicinity storm sewer feasibility report
and set public hearing for February 12, 1985 at 7:30 PM
Wsolution No. 85-25)
E. Change Order #1, County Road 1 Utility Improvements, I.C.
52-062
F. Receive petition for sanitary sewer improvements to serve
Apple Groves and Paulsen's 2nd Addition and authorize
preparation of a feasibility report, I.C. 52-061 (Resolution
No. 85:5T
G. Final Plat approval for Muirfie1d Addition (Resolution No. 85-
27
H. Final Plat approval for Muirfield 2nd Addition (Resolution No.
85-29)
Page 172
Page 183
Page 194
Page 196
Page 197
Page 198
Page 199
Page 201
Page 203
Page 206
CITY COUNCIL AGENDA - 2 - TOES. ,JAN. 22, 1985
I. Preliminary and Final Plat Approval for Primeland 2nd Addition Page 209
TResolution No. 85-24 - Preliminary Plat; Resolution No. 85-28 -
Final Plat)
J. Set Public Hearing to consider Street name change, Birch Island
Road between Edenvale Boulevard and County Rd. 67 for February
19 1985 at 7:30 PM
K. Request for amendment to Developer's Agreement for the
Hartford site
L. Resolution No. 85-35, granting preliminary approval for
Municipal Industrial Development Bonds in the amount of
$1,700,000.00 for HBP Partnership (Roberts Litho)
M. CITY WEST BUSINESS CENTER PHASES III & IV, by Ryan
Construction. 2nd Reading of Ordinance #I24-84-PUD-11-84,
Planned Unit Development District Review and Zoning
District Change from Rural to P00-11-84-I-2-Park for
12.47 acres; Approval of Developer's Agreement for City
West Business Center Phases III and IV, and Adoption of
Resolution #85-33, Approving Summary of Ordinance
#124-84-PUD-11-84 and Ordering Publication of said Summary.
Location: North of Shady Oak Road, west of City West
Parkway. (Ordinance #124-84-PUD-I1-84, Rezoning to
PUD-11-84-I-2-Park; Resolution #85-33, Authorizing
Publication of Summary)
N. EDEN PRAIRIE APARTMENTS, by David Ames. 2nd Reading of
Ordinance #I22-84, Amending Ordinance #24I within RM-2.5
District for 6.6 acres; Approval of Developer's Agreement
for Eden Prairie Apartments; and Adoption of Resolution
#85-34, Approving Summary of Ordinance #122-84 and
Ordering Publication of said Summary. Location: North
of Valley View Road, west of Golf View Drive. (Ordinance
#122-84, Amending Ordinance #241 within RM-2.5 District;
Resolution #85-34, Authorizing Publication of Summary)
O. BLUFFS EAST 3RD ADDITION, by the Bluffs Company. 2nd Reading Page 242
of Ordinance #128-84, Amending Ordinance #107-84 for
Zoning District Change from R1-13.5 to R1-9.5; Approval
of Amendment to Developer's Agreement for Bluffs East 3rd
Addition; and Adoption of Resolution #85-32, Approving
Summary of Ordinance #128-84 and Ordering Publication of
said Summary. Location: West of Franlo Road, east
of Meade Lane. (Ordinance #128-84, Rezoning from
R1-13.5 to R1-9.5; Resolution #85-32, Authorizing
Publication of Summary)
Page 220
Page 225
Page 226
Page 234
IV. PUBLIC HEARINGS
A. BLUFFS WEST 5TH ADDITION by The Bluffs Company. Request for
Toning District Change from R1-22 to R1-13.5 for 14.5 acres
and Preliminary Plat of 14.5 acres into 32 single family lots.
Page 1952
R2196
CITY COUNCIL AGENDA
3 TUES.,JAN. 22,1985
Location: South of Riverview Road, east of West Riverview
Drive. (Ordinance No. 106-84 - Zoning; and Resolution
No. 84-215 - Preliminary Plat) Continued Public Hearing
from October 2, 1984.
B. Public Hearing for the Removal of Diseased Trees on Private
Property by City Contract (ResolutionNo. 6:Y1r
C. Street name change: South Shore Drive between Ticonderoga
Trail and Muirfield AdditioTTUFdinance No. 1-85)
D. EASEMENT VACATION IN MUIRFIELD ADDITION (Resolution No. rig=yu)--
E. TRANSFER OF COMMUNITY DEVELOPMENT BLOCK FUNDS. Transfer of
CDBG funds from a contingency account to acquisition of real
property account for construction of senior housing
V. PAYMENT OF CLAIMS NOS. 18056 - 18323
VI. ORDINANCES & RESOLUTIONS
VII. APPOINTMENTS
A. Health Officer - Appointment of 1 Health Officer for the
year 1985. Appointment by Mayor with consent of Council.
(continued from January 8, 1985)
B. South Hennepin Human Services Council - Appointment of 2
Consumer Representatives to serve 2 year terms
commencing 2/1/85 (continued from January 8, 1985)
VIII. PETITIONS REQUESTS & COMMUNICATIONS
A. Appeal by Welcome Home on decision of Board of Appeals &
Adjustments to permit 18 unrelated U'ult residents in a
family care home facility
IX. REPORTS OF ADVISORY COMMISSIONS
X. REPORTS OF OFFICERS BOARDS & COMMISSIONS
A. Reports of Council Members
1. Set dates for Board of Review Meeting for Thursday,
M2y 2, 1985 at 7:30 PM with reconvene on Tuesday,
May 21 1985 at 6:30 PM
B. Report of City Manager
1. Particiption in Joint Comparable Worth Study
'Resolution No. 85-36)
Page 252
Page 260
Page 261
Page 264
Page 265
Page 272
Page 362
CITY COUNCIL AGENDA - 4 - TUES.,JAN. 22, 1985
C. Report of City Attorney
D. Report of Director of Community Services
I. July 4th Celebration
XI. NEW BUSINESS
XII. ADJOURNMENT
Page 367
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
TUESDAY, NOVEMBER 6, 1984
COUNCIL MEMBERS:
CITY COUNCIL STAFF:
INVOCATION: Mayor Wolfgang H. Penzel
PLEDGE OF ALLEGIANCE
ROLL CALL: all members were present
8:00 PM, SCHOOL ADMINISTRATION BOARDROOM
Mayor Wolfgang H. Penzel, Richard Anderson,
George Bentley, Paul Redpath & George Tangen
City Manager Carl J. Jullie, Assistant to the i
City Manager Craig Dawson, City Attorney Roger 1
Pauly, Finance Director John D. Frane, Planning
Director Chris Enger, Director of Community Ser '
vices Robert Laribert, Director of Public Works
Eugene A. Dietz, and Recording Secretary Karen
Michael
I. COMMENDATION FOR PUBLIC SAFETY CAPTAIN KEITH WALL FOR BEING SELECTED OUTSTANDING
CIVIL DEFENSE DIRECTOR
Mayor Penzel read the letter of commendation which he then presented to Captain
Keith Wall who was recently honored as the outstanding Civil Defense Director
in the nine-county Twin City Metropolitan area. Also present was Director of
Public Safety Hacking.
II. MINUTES
A. Minutes of the City Council Meeting held Tuesday, August 7, 1984
MOTION: Redpath moved, seconded by Tangen, to approve the Minutes of the
City Council Meeting held August 7, 1984, as published. Motion carried
unanimously.
B. Minutes of the City Council Meeting held Tuesday, August 28, 1984
page 5, para. 3, line 1: change "said he felt" to "questioned whether",
City Attorney Pauly asked that it be noted the portion of the minutes
relating to the David Brown appeal (page 13) are a summary of the testimony
on that matter and additional facts are set forth in the summary of evidence
(III. P. on the Agenda). There was a transcript made of the proceedings
of that appeal.
City Council Minutes -2- November 6, 1984
page 3, para. 9, last line: change that has not happened." to "he had
not heard any evidence to that effect."
MOTION: Bentley moved, seconded by Redpath, to approve the Minutes of
the City Council Meeting held Tuesday, August 28, 1984, as amended and
published. Motion carried unanimously.
C. Approval of Agenda And Other Items of Business
The following items were added: IX. B. 2. Bentley - Load limits on
Prairie Center Drive and IX. B. I. Round-take Water Level.
MOTION: Tangen moved, seconded by Anderson, to approve the Agenda and
Other Items of Business as amended and published. Motion carried unanimously.
III. CONSENT CALENDAR
A. Request for donation of Community Center Membership for Cahill Silent Auction
B. Authorize to advertise for bids for tractor with loader
C. Aprove Riley-Purgatory Creek Watershed District Agreement with Chanhassen
and Eden Prairie on Lake Riley Study
D. Approval of Lake Region Mutual Aid with Loretto Volunteer Fire Department
E. Change Order #2, Flying Cloud Drive Improvements, I.C. 52-064
F. Agreement with Hennepin County for Federal-Aid Highway Improvement, CSAH
62 —(Ai-solution No. 84:-S7I
G. Final Plat approval for Primeland 2nd Addition (Resolution No. 84-298)
H. Resolution accepting Land Gift in the Westwood Industrial Park (Resolution
No. 84-2.9')
I. Resolution authorizing preparation of a Feasibility Report regarding the
reconstruction of Preserve Blvd. between Prairie Center Drive and Anderson
Lakes Parkway, I.C. 52-074 (Resolution No. 84-301)
J. MUIRFIELD by Tandem Corporation/TCF Development Corporation. 2nd Reading
of Ordinance No. 116-84-PUD-10-84, zoning district changes from Rural to
R1-13.5 for approximately 11.0 acres and from Rural to R1-9.5 for approxi-
mately 25 acres, approval of Developer's Agreement for Muirfield, and adop-
tion of Resolution No. 84-289 approving Summary of Ordinance No. 116-84-
PUD-10-84 and ordering publication of said Summary of Muirfield. 106 single
family lots. Location: north side of Valley View Road, west of Park View Lane.
K. EDEN COMMONS by the Chasewood Company. 2nd Reading of Ordinance No. 118-84,
zoning districtchange from Rural to RM-2.5; approval of Resolution No.
84-290, approving Development Plans for Eden Commons. 196 multiple family
residentidl units on 12.5 acres. Location: northwest corner of Franlo
Road and Preserve Boulevard.
City Council Minutes -3- November 6, 1984
L. SUPERAMERICA. 2nd Reading of Ordinance No. 119-84, zoning district change
from Rural to C-Hwy and adoption of Resolution No. 84-291, approving
Development Plan for Superamerica. 1.35 acres for Service Station/Con-
venience Store. Location: southwest quardrant of County Road 4 and
Highpay 5.
M. PRIMETECH II by Prime Development. 2nd Reading of Ordinance No. 12-84-
PUD-9-84, zoning district change from Rural to Commercial-Regional-Service,
approval of Developer's Agreement for Primetech II, and adoption of Reso-
lution No. 84-292, approving Summary of Ordinance No. 120-84-PUD-9-84, and
ordering publication of said Summary of Primetech II. 1.0 acre for construc-
tion of a day care center. Location: north of Shady Oak Road, east of
City West Parkway.
N. Approval of Snowdrifters State Grant for Trails (Resolution No. 84-302)
O. Clerk's License List
P. Summary of Evidence, Findings and Conclusions, and Order Re: David Brown
Request for Variance No. 84-19
Q. BLUFFS EAST 3RD ADDITION by the Bluffs Company. 2nd Reading of Ordinance
No. 107-84, zoning district change from Rural to R1-13.5 for 9.63 acres,
approval of Developer's Agreement for Bluffs East 3rd Addition, and adop-
tion of Resolution No. 84-288, approving Summary of Ordinance No. 107-84
and ordering publication of said Summary. 9.63 acres for 29 single family
lots. Location: west of Franlo Road, south of Lee Drive.
City Attorney Pauly noted that a transcript was made of the proceedings regarding
Item P. on the Consent Calendar. Pauly noted that the attorney for David Brown
has requested a rehearing on the matter.
Penzel called attention to a letter from The Preserve Assocation relating to
item K. on the Consent Calendar.
MOTION: Redpath moved, seconded by Anderson, to adopt items A - Q on the
Consent Calendar. Motion carried unanimously.
IV. PUBLIC HEARINGS
A. EDEN PRAIRIE APARTMENTS by David Ames. Request for zoning district amend-
ment within RM-2.5 District and Preliminary Plat of 6.47 acres for 108-unit
apartment building. Location: north of Valley View Road, west of Edenvale
Golf Club (Ordinance No. 122-84 - zoning district amendment within RM-2.5
district and Resolution No. 84-293 - preliminary plat)
City Manager Jullie said notice of this Public Hearing had been published
and property owners within the project vicinity had been notified.
City Council Minutes -4- November 6, 1984
David Ames, proponent, addressed the proposal.
Planning Director Enger stated the request had been reviewed by the
Planning Conmdssion at its meeting on October 15, 1984, at which time
the Commission voted (4-1-1) to recommend approval subject to the findings
contained in the October 11, 1984, Staff Report as amended. The Commission
also recommended that Staff be asked to look into the reasons for the
validity of not charging cash park fees for Edenvale and The Preserve.
Director of Public Works Dietz indicated the need for additional right-of-
way for Valley View Road and suggested that be an additional requirement
or condition of approval of this request.
Director of Community Services Lambert said the Parks, Recreation & Natural
Resources Commission had reviewed this request at its meeting on November
5, 1984, at which time it voted to recommend approval subject to the recom-
mendations included in the Planning Staff Report of October 11, 1984.
Lambert noted that the Commissions' recommendation for approval did not
necessarily mean that the road should be extended through the golf course.
Bentley asked Enger to review the question of the location of the road
through the golf course. Enger reviewed the plans for the extension of
Golf View Drive and noted that it had not been determined whether or not
that concept was still valid. Penzel stated that the residents who would
be affected by such an extension had not been notified of tonight's Public
Nearing; he indicated that any consideration of such a road connection would
have to be considered by the Council at another date.
Redpath said it was his understanding that the golf course would always be
open space and would not be subject to development. Enger said the City's
rights are to look at the original concept and the original POD. Penzel
said the intention of the City at the time Edenvale was approved was that
the golf course would remain as open space. This question was referred
to City Attorney Pauly for further review. Pauly said to give an opinion
with any validity would require that the documents be reviewed.
Anderson expressed concern about the traffic on Valley View Road and the
access to the remaining undeveloped property north and west of the property
under discussion.
Redpath said he would just as soon not see Golf View Drive extended through
the golf course.
Penzel said he would suggest that Planning Director Enger be directed to
review the road access and that a review be done by City Attorney Pauly
regarding the status of the golf course itself.
The architect for the project reviewed the rationale for the building's
design and indicated how measures had been taken to preserve the site.
City Council Minutes -5- November 6, 1984
Penzel expressed concern regarding the massing which would be visible to
the homeowners to the north and east.
Anderson stated that Valley View Road cannot handle the volume of traffic
which is on it now and questioned the reasonableness of increasing the
amount of traffic which must use that road.
Dietz indicated that improvements to Valley View Road are scheduled for
1987; he noted the primary problems are with the railroad bridge. Dietz
said that 80% of the projected trips from this building are proposed to
go to the east and would not significantly contribute to the existing
problems which are largely to the west of the proposal. Dietz stated
there will be signals installed at the railroad underpass this Fall.
John Finch, 14124 Forest Hill Road, stated there is no way to know the
impact of the Village Greens' traffic on Valley View Road yet. He said
it takes 30 minutes to get from his home to the Community Center at 5 p.m.
He asked that the Council withhold approval on this request until the
effect of what is now under construction along Valley View Road is com-
pleted. He indicated the quality of life is changing because of the
number of apartment buildings in Eden Prairie.
George May, attorney representing the Edenvale Golf Club, said there is
a question regarding the safety of the children who will be playing in
the area bordering the golf course and asked the Council to place a con-
dition on the request -- that the proponent be required to build a fence
along the property line so the children will not be on the golf course.
Jo Wigen, 7000 Kingston Drive, requested the City notify residents of
Golf View 6th Addition regarding future hearings relating to this proposal
as well as the extension of Golf View Drive.
Pat lenninger, 14355 Golf View Drive, said he concurred with the comments
made by Finch. He stated he does not want to see the street or roadway,
which will go into the proposal named Golf View Drive,
Tangen asked what the present density was in Edenvale. Enger said it is
about one third of what had originally been planned. Finch said the City
is operating from a plan which is about ten years old and indicated it
might be time to update the Guide Plan. Penzel noted that the City's
commitment to the Edenvale Plan had been demonstrated because Edenvale
was not included in the last update which was done.
MOTION: Bentley moved, seconded by Redpath, to close the Public Hearing
and to give 1st Reading to Ordinance No. 122-84. Motion carried unanimously.
MOTION: Bentley moved, seconded by Redpath, to adopt Resolution No. 84-293,
preliminary plat approval, including the recommendation regarding the dedi-
cation of additional right-of-way for Valley View Road and that the roadway
into this development be renamed. Motion carried with Anderson vnting "no."
City Council Minutes -6- November 6, 1984
Anderson indicated the reason for his vote was due to his concern
about the traffic conditions on Valley View Road -- a concern he has
expressed all along. Bentley said that he agreed with Anderson and had
requested that Valley View Road be placed on the Capital Improvements
Program sometime during the next five-year period. Bentley noted that
the City is still awaiting approvals from the railroad and that a feasibility
study is in the works -- the question will come to down to money. Anderson
posed the question, When do we stop adding traffic to Valley View Road
before we fix the Road?" Redpath said the feasibility study should in-
clude a large area which will then be assessed to pay for the Road.
MOTION: Bentley moved, seconded by Redpath, to direct Staff to prepare
a Developer's Agreement per Commission and Staff recommendations and
noting the following: additional screening be worked out on the east
and north portions of the building, that suitable fencing or a suitable
boundary be worked out prior to 2nd Reading, and that the street name
into this proposal be changed. Motion carried with Anderson voting "no."
MOTION: Bentley moved, seconded by Redpath, that a statement of intent
be adopted whereby this City Council indicates a road through the golf
course is not necessary and that, if necessary, a road to the west be
constructed to provide access to the property to the north and northwest
of that under discussion.
Tangen indicated he would vote "no" on the motion because it puts restraints
on what another City Council might do. He said he felt it was premature to
make this decision.
Bentley said this is a statement of intent and is not legally binding.
He said this would put other developers on notice and would have them
look at other ways of getting in and out of that property.
Penzel said he felt this would be an unwise action to take; it creates
an illusion to those here tonight that might be misleading and which might
be changed.
VOTE ON THE MOTION: The motion was defeated: Bentley and Redpath voted
"yes"; Anderson, Tangen and Penzel voted 'no,"
Anderson said he is opposed to crossing the golf course with a road;
he concurred with the statements by Tangen and Penzel.
MOTION: Anderson moved, seconded by Tanaen, to request City Attorney
Pauly to look at the status of the golf course, to direct Planning Director
Enger and Director of Public Works Dietz to look at the location of potential J
railroad crossings to the north and the west. Motion carried unanimously.
/11
City Council Minutes -7- November 6, 1984
B. COMPUTER DEPOT by Wilson Ridge Joint Venture. Request for zoning
district amendment within 1-2 zoning district for Office/Warehouse use
on 5.42 acres. Location: north Valley View Road east of Highway #169
(Ordinance No. 121-84 - zoning amendment within 1-2 District)
City Manager Jullie stated notice of this Public Hearing had been pub-
lished and property owners within the project vicinity had been notified.
Dennis Doyle, Welsh Construction; Dan Russ, Welsh Construction; and
Darrell Anderson, architect, were present and addressed various aspects
of the request.
Director of Planning Enger said this request had been reviewed by the
Planning Commission at its meetings on September 24, 1984, and October
15, 1984, at which time the Commission voted (5-0) to recommend approval
subject to the recommendations included in the October 12, 1984, Staff
Report.
Director of Community Services Lambert said this request had not been
reviewed by the Parks, Recreation & Natural Resources Commission.
Penzel asked what types of planting would be used to screen the loading
docks. Darrell Anderson said the dock would be naturally depressed;
6' conifers would be used for further screening.
Bentley asked about the building materials to be used. Enger explained
there would be four separate materials -- those most in question were
the cement board panels and the porcelain-coated metal panels. Darrell
Anderson further addressed the materials. Penzel asked if these were
allowed under the Building Code. Enger said he did not feel one of the
products was clearly permitted. Bentley asked about the relative cost
of the material. Darrell Anderson said the panels were comparable or
a bit more expensive than brick. Tangen asked if variances would be
required to allow the use of these materials. Enger said he thought it
would be within the realm of the Council to approve these materials.
Darrell Anderson indicated the metal panels are available in 600 standard
colors.
MOTION: Redpath moved, seconded by Anderson, to close the Public Hearing
and to give 1st Reading to Ordinance Nc. 121-84. Motion carried unanimously.
MOTION: Redpath moved, seconded by Anderson, to direct Staff to prepare
a Developer's Agreement per Commission and Staff recommendations; final
determination of exterior materials will be determined prior to 2nd Reading.
Motion carried unanimously.
City Council Minutes -8- November 6, 1984
C. DIGIGRAPHICS SYSTEMS CORPORATION by Welsh Construction. Request for
Comprehensive Guide Plan Amendment from Office to Industrial for 5.75
acres; Planned Unit Development Concept Amendment Planned Unit Development
District Review and Zoning District Change from Rural to 1-2 for 5.75 acres
for a corporate headquarters, office, research, assembly, storage facility.
Location: northeast quadrant of Valley View Road and Highway 169 (Reso-
luation No. 84-294 - Comprehensive Guide Plan Amendment from Office to
Industrial and Ordinance No. 123-84 - zoning district change from Rural
to 1-2)
City Manager Jullie stated notice of this Public Hearing had been published
and property owners within the project vicinity had been notified.
Paul Dunn, project manager for Welsh Companies; Darrell Anderson, architect;
and Damon Farber, landscape architect, addressed the request.
Director of Planning Enger indicated the Planning Commission had reviewed
this proposal at its meetings on October 15, 1984, and October 29, 1984,
at which time it voted (4-0) to recommend approval subject to the recom-
mendations included in the Staff Report dated October 26, 1984, and subject
to plans dated October 26, 1984.
Director of Community Services Lambert noted the Parks, Recreation &
Natural Resources Commission had reviewed this request at its meeting
on November 5, 1984, at which time it voted to recommend approval subject
to the recommendations included in the Planning Staff Report and those
included in the November 1, 1984, Supplementary Staff Report. The
Commission had discussed the trail corridor at length.
Anderson asked who would pay for the trail. Lambert said the City would.
Anderson asked who would conduct the tree inventory for the City. Enger
said the Planning Department would be responsible for that. Anderson asked
about the creek crossing. Director of Public Works Dietz indicated there
is a box culvert now under construction.
MOTION: Bentley moved, seconded by Tangen, to close the Public Hearing
and to adopt Resolution No. 84-294, amending the Comprehensive Municipal
Plan. Motion carried unanimously.
MOTION: Bentley moved, seconded by Tangen, to give 1st Reading to Ordinance
No. 123-84. Motion carried unanimously,
MOTION: Bentley moved, seconded by Tangen, to direct Staff to prepare a
Developer's Agreement per Commission and Staff recommendations, Motion
carried unanimously.
Redpath said he thought Staff and Welsh representatives should be commended
for their work on this proposal.
Tangen said he thought it was nice to see a development come in as proposed
and said he appreciated the sensitive treatment given this area.
'29
City Council Minutes -9- November 6, 1984
Enger called attention to a letter dated November 5, 1984, from Brad
Bainey, Welsh Construction Corp., which asked that permission be granted
so the Digigraphic's site could be graded prior to 2nd Reading and prior
to formal issuance of a "regular" grading permit. (Letter attached.)
MOTION: Bentley moved, seconded by Redpath, to allow grading to take
place as outlined in the November 5, 1984, letter from Brad Bainey of
Welsh Construction Corporation. Motion carried unanimously.
D. REQUEST FOR MUNICIPAL INDUSTRIAL DEVELOPMENT BONDS IN THE AMOUNT OF
$3,800,000-YOR DIGIGRAPHICS (Resolution No. 84-303)
City Manager Jullie indicated notice of this Public Hearing had been
published and that the proponent had requested this be continued.
MOTION: Bentley moved, seconded by Redpath, to continue action on
this item to the December 4, 1984, meeting of the City Council. Motion
carried unanimously.
E. CITY WEST BUSINESS CENTER PHASES III & IV by Ryan Construction. Request
Tor Planned Unit Development Concept Amendment of City West Planned Unit
Development, Planned Unit Development District Review of 15.91 acres and
Zoning District Change from Office to 1-2 for 12. 63 acres, and prelimin-
ary plat of 12.63 acres into two lots. Location: north of Shady Oak Road
and west of City West Parkway (Resolution No. 84-295 - Planned Unit De-
velopment Concept Amendment to City West PUD; Ordinance No. 124-84-PUD-11-84
- PUD District and Zoning from Rural to 1-2; and Resolution No. 84-296 -
preliminary plat)
City Manager Jullie stated notice of this Public Hearing had been published
and property owners within the project vicinity had been notified.
Pat Ryan, vice president of Ryan Construction, reviewed the proposal.
Planning Director Enger stated this request had been reviewed by the
Planning Commission at its meetings on October 15, 1984, and October 29,
1984. The Commission voted (4-0) to recommend approval subject to the
recommendations included in the October 12, 1984, and October 26, 1984,
Staff Reports.
This request was not reviewed by the Parks, Recreation & Natural Resources
Commission.
Bentley asked if office zoning would be more appropriate here. Enger said
light assembly is not permitted in the the office zone and therefore was
not appropriate. Redpath said the Council should discuss a high-tech
zoning classification with the Planning Commission.
City Council Minutes -10- November 6, 1984
MOTION: Tangen moved, seconded by Anderson, to close the Public Hearing
and to adopt Resolution No. 84-295, approving the City West Business Center
Phases III and IV Planned Unit Development Concept Amendment to the City
West Planned Unit Development Concept, Motion carried unanimously.
MOTION: Tangen moved, seconded by Anderson, to give 1st Reading to Ordinance
No. 124-84, rezoning. Motion carried unanimously.
MOTION: Tangen moved, seconded by Anderson, to adopt Resolution No. 84-296,
approving the preliminary plat of City West Business Center, Phases III &
IV, for Ryan Construction; and to direct Staff to prepare a Developer's
Agreement per Commission and Staff recommendations. Motion carried unan-
imously.
F. RIGHT-OF-WAY VACATION ADJACENT TO EDENVALE 9TH ADDITION (Resolution
No. 84-300)
City Manager Jullie indicated that notice of this Public Hearing had
been published.
Director of Public Works Dietz stated that the City will receive new
right-of-way for the future Valley View Road railroad crossing in
return for the vacation of the right-of-way under discussion.
MOTION: Anderson moved, seconded by Bentley, to close the Public Hearing
and to adopt Resolution No. 84-300, vacating the right-of-way for Valley
View Road in Edenvale 4th Addition. Motion carried unanimously.
V. PAYMENT OF CLAIMS NOS. 16566 - 16859
MOTION: Bentley moved, seconded by Redpath, to approve the Payment of Claims
Nos, 16566 - 16859. Roll call vote: Anderson, Bentley, Redpath, Tangen and
Penzel voted "aye." Motion carried unanimously.
VI. ORDINANCES & RESOLUTIONS
There were none.
VII. PETITIONS, REQUESTS & COMMUNICATIONS
There were none.
VIII. APPOINTMENTS
A. Appointment of member to the Historical & Cultural Commission to fill an
unexpired term to 2/28/86
MOTION: Redpath moved, seconded by Anderson, to appoint Mrs. Gayle Olson
as a member of the Historical & Cultural Commission to fill an unexpired
term to 2/28/86. Motion carried unanimously,
City Council Minutes -11- November 6, 1984
IX. REPORTS OF OFFICERS, BOARDS & COMMISSIONS
A. Reports of Council Members
1. Set date for Joint Meeting with Planning Commission
MOTION: Anderson moved, seconded by Bentley, to set a Joint Meeting
of the City Council and Planning Commission for 7:30 p.m., Tuesday,
December 12, 1984, in the School Administration Boardroom, 8100 School
Road. Motion carried unanimously.
2. Bentley - Load limits on Prairie Center Drive
Bentley asked if load limits might be implemented on Prairie Center
Drive. City Manager Jullie said it is rather difficult to remove
truck traffic from State Aid routes.
MOTION: Bentley moved, seconded by Redpath, to direct Staff to
look into this matter, Motion carried unanimously.
B. Report of City Manager
1. Round Lake Water Level
Penzel and Director of Public Works Dietz reviewed the high-water situation
MOTION: Redpath moved, seconded by Bentley, to authorize Staff to
rent a pump (up to $4,000 expenditure) to lower the lake level at
Round Lake. Roll call vote: Anderson, Bentley, Redpath, Tangen and
Penzel voted "aye." Motion carried unanimously.
C. Report of City Attorney
There was none.
X. NEW BUSINESS
There was none.
XI. ADJOURNMENT
MOTION: Tangen moved, seconded by Anderson, to adjourn the meeting at 11:15
p.m. Motion carried unanimously.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
TUESDAY, NOVEMBER 20, 1984
COUNCIL MEMBERS:
CITY COUNCIL STAFF:
INVOCATION: Councilman George Bentley
PLEDGE OF ALLEGIANCE
ROLL CALL: all members were present
7:30 PM, SCHOOL ADMINISTRATION BOARDROOM
Mayor Wolfgang H. Penzel, Richard Anderson,
George Bentley, Paul Redpath & George Tangen
City Manager Carl J. Jullie, Assistant to the
City Manager Craig Dawson, City Attorney Roger
Pauly, Finance Director John D. Frane, Planning
Director Chris Enger, Director of Community Ser-
vices Bob Lambert, Director of Public Works
Eugene A. Dietz, and Recording Secretary Karen
Michael
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
The following items were added to the Agenda: IV. A. add (Resolution No.
84-308); III. B. Authorization for Reynolds Printing MIDB project application
to the Minnesota State Competative MIDB Pool; IX. B. 1. Watershed District
Report; IX. B. 2. January 1585 Meetings of the City Council; and IX. A. 1.
- Bentley - Museum Project.
MOTION: Bentley moved, seconded by Redpath, to approve the Agenda and Other
Items of Business as amended and published. Motion carried unanimously.
II. MINUTES
A. Minutes of City Council Meeting held Tuesday, September 4, 1984
MOTION: Bentley moved, seconded by Redpath, to approve the Minutes of
the City Council Meeting held Tuesday, September 4, 1984, as published.
Motion carried unanimously.
B. Canvassing Board Minutes from Meeting held Thursday, November 8, 1984
MOTION: Tangen moved, seconded by Bentley, to approve the Minutes of
the Canvassing Board held Thursday, November 8, 1984, as amended and
published. Motion carried with Redpath abstaining.
/
City Council Minutes -2- November 20, 1984
III. CONSENT CALENDAR
A. Final Plat approval for MN-TX Business Campus (Resolution No. 84-306)
B. Authorization for Reynolds Printing MIDB project application to the
Minnesota State Competative MIDB Pool
MOTION: Bentley moved, seconded by Anderson, to approve items A & B on the
Consent Calendar. Motion carried unanimously.
IV. PUBLIC HEARINGS
A. TEFRA Hearing for McGlynn Bakeries project in the amount of $400,000.00
City Manager Jullie indicated notice of this Public Hearing had been
published.
There were no comments from the audience.
MOTION: Bentley moved, seconded by Anderson, to close the Public Hearing
and to adopt Resolution No. 84-308, amending preliminary approval of a
proposed industrial development project by McGlynn Bakeries, Inc. under
the Municipal Industrial Development Act and authorizing submission of
an application to the Minnesota Energy and Economic Development Authority
for approval thereof. Motion carried unanimously.
B. TEFRA Hearing for Computer Depot Project in the amount of $3,400,000.00
City Manager Jullie stated notice of this Public Hearing had been published.
There were no comments from the audience.
MOTION: Bentley moved, seconded by Anderson, to close the Public Hearing.
Motion carried unanimously.
C. TEFRA Hearing for Edenvale II Apartments in the amount of $2,750,000.00
City Manager Jullie said notice of this Public Hearing had been published.
There were no comments from the audience.
MOTION: Bentley moved, seconded by Anderson, to close the Public Hearing.
Motion carried unanimously.
D. TECH THREE by Technology Park Associates. Request for zoning district
change from Rural to 1-2 and Preliminary Plat of 4.35 acres into one lot.
Location: south of West 70th Street, west of Washington Avenue. (Ordi-
nance No. 125-84 - zoning district change from Rural to 1-2 and Resolution
No. 84-304 - preliminary plat)
nt/
City Council Minutes -3- November 20, 1984
City Manager Jullie stated notice of this Public Hearing had been published
and adjacent property owners had been notified.
Brad Hoyt, proponent, addressed the proposal.
Planhing Director Enger said this request had been reviewed by the Planning
Commission at its October 29, 1984, meeting at which time the Commission
voted to recommend approval subject to the findings included in the October
26, 1984, Staff Report and with the additional recommendation that a
sidewalk be installed on the north side of West 76th Street for pedestrian
circulation. Enger said the Commission urged that this sidewalk be
extended through Tech One and Two at the same time as the sidewalk is
constructed in Tech Three and that this eventually be extended to Golden
Triangle Drive. The Commission recommended that a 5' concrete sidewalk
be constructed on one side of the street and a bituminous trail on the
other side,
There was no report from the Parks, Recreation & Natural Resources Commis-
sion.
Bentley asked what the status is of the traffic study for this area. Enger
said he had reviewed the preliminary computer runs with the City's consul-
tant at BRW. The areas of concern have been identified. Enger noted that
suggestions as to what the City might do and suggestions for improvements
will come in the next few weeks. Enger.said he would like to see this
finished soon as Vantage Corporation wants to examine it before coming
before the Council with its master plan.
Bentley asked if there might be traffic situations that would have an
impact on the area under discussion which should be brought out prior to
approval. Enger said there are no problems anticipated with Techs One, Two
and Three.
Enger noted that Hoyt is requesting release from the dedication of right-of-way
for Golden Triangle Drive at this time with this phase; Enger explained there
is not the need for the right-of-way at this time. Tangen said he thought
that was a logical request since there was no direct effect on Golden Triangle
Drive; he stated that any extension beyond this point should be included
however.
There was further discussion on the traffic study. Enger noted that the
City had commissioned the study; it had originally been thought that the
developer would do this. Hoyt said he will be coming before the City
Council with a PUD once the traffic study is done.
MOTION: Redpath moved, seconded by Bentley, to close the Public Hearing
and to give 1st Reading to Ordinance No. 125-84. Motion carried unanimously.
City Council Minutes -4- November 20, 1984
MOTION: Redpath moved, seconded by Bentley, to adopt Resolution No. 34-304,
approving the preliminary plat of Eden Prairie Technology Park, Phase III
for Hoyt Development. Motion carried unanimously.
MOTION: Redpath moved, seconded by Tangen, to direct Staff to prepare a
Developer's Agreement as per Commission and Staff recommendations including
the construction of sidewalks on the north side of West 76th Street with
an extension of the sidewalk through Techs I and II and with the postponement
of the dedication of right-of-way for Golden Triangle Drive until a traffic
study is completed and recommendations have been made. Motion carried
unanimously.
E. EDEN PRAIRIE ATHLETIC CLUB by William O. Naegele, Trustee. Request for
FraTiie-a-Unit Development District Review of 17.7 acres and zoning district
change from Rural to Commercial Regional Service for 10.11 acres for an
indoor-outdoor athletic and fitness center. Location: Prairie Center
Drive at Singletree Lane. (Ordinance No. 126-84-PUD-12-84 - zoning district
change from Rural to Commercial Regional Service and PUD District Review)
City Manager Jullie indicated notice of this Public Hearing had been
published and property owners with the project vicinity had been notified.
Don Brauer, spokesman for the proponents; Greg Lappin; and Brian Clots,
architect, were present to address the request.
Planning Director Enger said the Planning Commission had reviewed this
request at its meeting on October 29, 1984, at which time it voted (3-1-1:
Johannes was uncomfortable with the bubble and Torjesen abstained) to
recommend approval subject to the findings included in the Staff Report
dated October 26, 1984.
Director of Community Services Lambert stated the Parks, Recreation &
Natural Resources Commission had reviewed this request at its meeting
on November 5, 1984, at which time it voted to recommend approval subject
to the recommendations included in the Planning Staff Report and the
Supplementary Staff Report dated November 1, 1984. Lambert noted there
was discussion as to how this fits in with the park master plan for
that area. There was concern expressed regarding the trail easement.
The Commission also asked for a one-year guarantee on landscaping.
Bentley asked what the color would be of the roof over the permanent
tennis courts. Enger said that had not been determined. Brauer said
he would like to work with Staff regarding this. Brauer indicated the
materials they are looking at are like those which were used on the
Public Safety Building; the color range is wide.
Anderson asked where the City stands regarding bubbles, Enger said the
City had approved one in the past -- for the Vikings; that bubble sits
down on the site and is not especially prominent and serves a special
need. Enger pointed out that no policy had been established in this
regard.
City Council Minutes -5- November 20, 1984
Redpath asked about dedication of park land. Brauer reviewed what
they would like to do on their land; he said they would intend to plat
and donate some land in the vicinity of the parking lots and they would
prefer to coordinate the location of the paths with the City.
Bentley asked if the entire parcel west of Prairie Center Drive was to
be rezoned. Enger said only this parcel would be rezoned.
Bentley asked if the street would be a public street. Brauer said they
have not considered that a public street but rather a private street.
Enger said this issue can be resolved between 1st and 2nd Readings of
the Ordinance. Anderson and Bentley said they would like to see that
done and they would like it to be a public street.
Penzel asked about the location of the parking. Brauer said there would
be some parking at the 824' contour which he considers to be suitable
primary parking because he does not feel water will ever come to that
contour. Penzel said he felt a meandering shoreline was being created
for aesthetic purposes.
Bentley asked if the City was seeking dedication of the roadway for
public right-of-way, Enger said the fate of the parcel to the north
had not been determined. He indicated the City might move to reserve
that parcel but nothing had been done on that yet. Lambert reviewed
the recommendation of the Parks, Recreation & Natural Resources Commission;
before another development comes in the Commission would like to see a
major access to the floodplain established, Bentley said he felt that,
according to Brauer, the City had someone who was willing to dedicate
the land for the right-of-way. He suggested that the rezoning be changed
prior to 2nd Reading to reflect the dedication.
Tangen asked about the use of the temporary bubble -- when and for how
long would it be up, Brauer said it would be in use from October to May.
Lappin said it would probably be up from the second week in September to
the 1st week in May. He stated the bubble comes in 4 sections and would
be stored on the south side of the permanent structure. Tangen asked if
it would be visible in the summertime while it was in storage. Brauer
said it would be behind a cover so it would be protected from the sun.
Tangen expressed concern about the visual impact from the south. Lappin
said the tennis court screens are about 12' and would act to screen the
storage.
MOTION: Bentley moved, seconded by Anderson, to close the Public Hearing
and to give 1st Reading to Ordinance No. 126-84, Motion carried unanimously.
MOTION: Bentley moved, seconded by Anderson, to direct Staff to prepare
a Summary Resolution of Approval per Commission and Staff recommendations
and including the dedication of the street right-of-way, indicate prior
to 2nd Reading what is going to be to the south. Motion carried unanimously.
City Council Minutes -6- November 20, 1984
Brauer asked that the Council grant footing and foundation permits
prior to 2nd Reading. There was discussion on the procedure to be
used in this instance. Enger noted that the Summary Resolution can
be structured so as to include review by the City Council of any and
all concerns prior to issuance of a building permit. Anderson said
that solution would satisfy him.
MOTION: Anderson moved, seconded by Bentley, to accept the recommendation
of Staff.
Bentley said he felt if this were a procedural question it would not
be a problem. He noted that this is why the Council has granted grading
permits in the past. Bentley said he did not have a problem with the
site or the structure but was concerned and had questions regarding the
aesthetics. He said if Staff was comfortable with this he would go along
with it.
VOTE ON THE MOTION: Motion carried with Tangen and Penzel voting "no."
(Tangen said his no was based on procedure; he was not comfortable with
doing this prior to 2nd Reading.)
F. BLUFFS EAST 3RD ADDITION by the Bluffs Company. Request for zoning
district change from R1-13.5 to R1-9.5 for 9.63 acres for 29 single
family lots. Location: west of Franlo Road, south of Lee Drive
(Ordinance No. 128-84 - amending Ordinance No. 107-84 and rezoning
from R1-13.5 to R1-9.5)
City Manager Jullie stated notice of this Public Hearing had been
published and property owners in the project vicinity had been notified.
Sally Brown, 10080 Bennett Place, indicated she had attended the last
meeting of the Watershed District. She said the decision of the District
was to go no further with the developer in the Bluff's area until there
is a solution to the run-off problem. Brown had photos which she had
taken of the area and these were reviewed by the Council. Director of
Public Works Dietz said this problem is under examination by several
agencies.
There was no one present to represent the proponent.
MOTION: Bentley moved, seconded by Redpth, to continue this Public
Hearing to December 4, 1984. Motion carried unanimously.
MOTION: Bentley moved, seconded by Redpath, to direct Staff to review
the entire Bluffs East area for drainage and erosion problems and to make
certain that erosion controls are adequate and to report any violations.
Motion carried unanimouSly.
City Council Minutes -7- November 20, 1984
V. PAYMENT OF CLAIMS NOS. 16860 - 17194
MOTION: Redpath moved, seconded by Bentley, to approve the Payment o
f
Claims Nos. 16860 - 17194. Roll call vote: Anderson, Bentley, Redpa
t
h
,
Tangen and Penzel voted "aye." Motion carried unanimously.
VI. ORDINANCES & RESOLUTIONS
A. 1st Reading of Ordinance No. 127-84, Imposing a fee for the disposal
of Solid Waste, effective 1/1/85
MOTION: Bentley moved, seconded by Redpath to give 1st Reading of
Ordinance No. 127-84. Motion carried unanimously.
B. Resolution No. 84-305 for the Final Approval of Municipal Industrial
Development Bonds in the amount of $3,400,000.00 for Computer Depot
MOTION: Anderson moved, seconded by Redpath, to adopt Resolution No.
84-305, providing for the issuance and sale of a revenue bond pursuan
t
to the Minnesota Municipal Industrial Development Act to provide funds
to be loaned to Computer Depot, Inc., a Minnesota Corporation, for a
commercial project and approving the disbursing agreement, loan agreem
e
n
t
,
assignment and pledge of loan agreement, combination mortgage, secur
i
t
y
agreement, and fixture financing statement, and assignment of rents
and leases. Motion carried unanimously.
C. Resolution No. 84-307 for Final Approval of Housing Revenue Bonds in
the amount of $2,750,000.00 for Edenvale II Apartments
MOTION: Anderson moved, seconded by Penzel, to adopt Resolution No.
84-307, authorizing the issuance of the $2,700,000 Housing Developmen
t
Revenue Note (Eden Investments Partnership Project), Series 1984, of
t
h
e
City of Eden Prairie, Minnesota, which note and the interest thereon
shall be payable solely from the revenues pledged thereto; prescribin
g
t
h
e
form of and authorizing the execution of a loan agreement and a pledg
e
agreement; prescribing the form of and authorizing the execution of a
disbursing agreement; authorizing the execution and sale of the note
and directing delivery thereof; prescribing the form of and authorizing
the execution of a regulatory agreement; authorizing the forms of a com
-
bination mortgage, security agreement and fixture financing statement,
a
n
assignment of leases and rents, and a declaration of restrictive covena
n
t
s
;
and providing for the security, rights and remedies of the holders of
said revenue note. Motion carried unanimously.
City Council Minutes -8- November 20, 1984
VII. PETITIONS, REQUESTS & COMMUNICATIONS
A. Request from Thomas J. Esser, Executive Director of South Hennepin
Human Services Council, to appear before the Council
This item was continued to a December meeting of the City Council.
B. Request from Douglas E. Reuter for change in the City Code relating
to garbage containers
City Manager Jullie called attention to a November 13, 1984, letter
from Mr. Reuter which was in the Council packet.
MOTION: Bentley moved, seconded by Tangen, to approve the suggestion
of Reuter and to direct the City Attorney to draft an amendment to
the City Code. Motion carried unanimously.
C. equest_tly Eden Commons Apartment Project (Chasewood) for a Public
Offering OT—ffousing Revenue Bonds in the amount of $13,500,000.00
without a letter of credit
Jerry Hertel, Juran & Moody, Inc., was present to address the action.
He said that since the original Public Hearing on this the proposal has
been further analyzed and it is felt this project can be done without the
usual credit enhancement because this company has had unusual success.
Hertel said the project will be managed by a subsidiary of Trammel Crow
Co.
Redpath asked how much a letter of credit would cost. Hertel said about
2% annually; a credit rating must also be obtained from Moody's and
Standard & Poor's.
Bentley said he has never liked housing revenue bonds and said he could
not support this without a letter of credit, Redpath concurred.
Hertel noted that credit enhancements were not necessary prior to 1980.
At that time the economy was on a downturn; it is not as necessary with
today's economy.
Dan Sheehan, Chasewood Company, indicated that Trammel Crow has $6 billion
in assets; the Chasewood Company has done $600 million in these transactions
in the Midwest. He said they do provide a full guarantee through the con-
struction period as well as for a full two-year period afterwards.
Tangen asked what was the duration of the bonds. Hertel said they would
have a 30-year amortization. Sheehan said there would be a 69% loan to
value as opposed to the usual 75 - 80%. Sheehan said their management
company has a 94% occupancy.
MOTION: Redpath moved, seconded by Bentley, to deny the request without
a letter of credit.
/ 90
City Council Minutes -9- November 20, 1984
Bentley said that although he is confident in the Twin Cities' economy
he did not want to see a precedent set.
Hertel asked if the Council would be willing to allow a private placement
of these bonds.
Penzel said the Council had not opposed private placement in the past.
MOTION WITHDRAWN WITH THE CONSENT OF THE SECONDER.
City Attorney Pauly said a letter of credit would not be required if
this were to be accomplished on a private placement basis.
MOTION: Tangen moved, seconded by Redpath, to not require a letter
of credit for the Eden Commons Apartment Project (Chasewood) for
$13,500,000.00 of Housing Revenue Bonds only if this is a private offering.
Motion carried with Penzel voting "no."
VIII. APPOINTMENTS
A. Appointment of members to the Recycling Advisory Committee
City Manager Jullie noted the November 16, 1984, memorandum from
Assistant to the City Manager Dawson in which this was addressed.
MOTION: Redpath moved, seconded by Tangen, to appoint the following
to the Recycling Advisory Committee: "Pinky" Bramwell, Virginia Gartner,
Carlton Moore, James Osberg, Mike Pauling, Doug Reuter, Kathy Webster,
Jerry Kingrey and Jesse Schwartz, Jr.; as well as representatives of
Eden Prairie Trashtronics and Woodlake Sanitary Service/Browning-Ferris.
Motion carried unanimously.
IX. REPORTS OF OFFICERS, BOARDS & COMMISSIONS
A. Reports of Council Members
Bentley - Museum Project
Bentley reported that the Eden Prairie Foundation had requested
Hennepin County stub in utilities to that portion of the new library
building which would be used as a Museum. The County has said it is
unable to do so and has stated it would cost $14,000 to do so. Bentley
asked if the City Council would be willing to participate in this; would
the Council be willing to "front-end" the money. The Foundation Board
of Directors would then pay back the money over a period of a couple of
years.
The consensus was to have Bentley further examine this possibility as
the Council would be willing to "front-end" the Museum.
111
City Council Minutes -10- November 20, 1984
B. Report of City Manager
1. Watershed District Report
City Manager Jullie stated the Watershed District has asked the City
•to come back with a specific proposal regarding the Round Lake water
level problem. He noted the Watershed District has usually contributed
50% of the cost of such a project.
Penzel said he felt this was worth looking into. Anderson said he
would like to see any proposal come back before the Council.
MOTION: Bentley moved, seconded by Redpath, to pursue a cost sharing
arrangement with the Watershed District regarding the water problem
at Round Lake. Motion carried unanimously.
2. January 1985 Meetings of the City Council
City Manager Jullie noted the first Tuesday in January falls on
a holiday and there are five Tuesdays in January in 1985,
MOTION: Redpath moved, seconded by Bentley, to schedule the
regular meetings of the City Council on the 2nd and 4th Tuesdays
in January which would be January 8, 1985, and January 22, 1985.
The meetings will be held in the School Administration Boardroom
at 8100 School Road. Motion carried with Tangen and Penzel abstaining.
3. Christmas Eve
City Manager Jullie suggested the Council might wish to close
City Hall for the entire day on Christmas Eve, December 24th,
He said that City employees are given a half day of vacation
for use on Christmas Eve and since that day falls on Monday
this year, it might be a good idea to allow employees to take
the entire day as a vacation day and have City Hall closed.
MOTION: Tangen moved, seconded by Anderson, to close City Hall
on December 24, 1984, with employees allowed to use a vacation
day. Motion carried unanimously.
C. Report of City Attorney
City Attorney Pauly outlined what has been the procedure regarding
Guide Plan amendments. He said he felt it would be appropriate to
ask the Attorney General for an opinion. The Council directed that
Pauly do so.
City Council Minutes -11- November 20, 1984
D. Report of Community Services Director
1. Community Center Water Problems
Director of Community Services Lambert addressed his memorandum
bf November 14, 1984,
MOTION: Tangen moved, seconded by Anderson, to authorize Staff t
o
enter into a contract with Twin City Testing as outlined in Lambe
r
t
'
s
November 14, 1984, memorandum. Roll call vote: Anderson, Bentle
y
,
Redpath, Tangen and Penzel voted "aye." Motion carried unanimously.
E. Report of Director of Public Works
1. Winter sanding procedures
Director of Public Works Dietz spoke to his memorandum of
November 15, 1984, in which he outlined winter plowing and
sanding procedures.
The consensus of the Council was to accept Dietz's recommendations
as outlined in his memorandum.
X. NEW BUSINESS
There was none.
The Council adjourned to a private session at which time City Att
o
r
n
e
y
P
a
u
l
y
s
p
o
k
e
with Council members regarding litigation -- specifically, The Ci
t
y
v
s
.
T
e
r
r
y
Douglas.
XI. ADJOURNMENT
MOTION: Tangen moved, seconded by Anderson, to adjourn the meeti
n
g
a
t
1
0
:
2
8
p.m. Motion carried unanimously.
CITY OF EDEN PRAIRIE
CLERK'S LICENSE APPLICATION LIST
January 22, 1985
CONTRACTOR (MULTI-FAMILY & COMM.). GAS FITTER
Arachne Construction
Robert W. Compton, Inc.
Descon Associates, Inc.
Leibfrid Construction, Inc.
Jim W. Miller Construction, Inc.
M. A. Mortenson Co.
The Pelletier Corporation
R. J. Ryan Construction, Inc.
CONTRACTOR (1 & 2 FAMILY)
George R. Butler Construction
Mark Charles (Urban Unit)
Countryside Four, Inc.
Country View Builders, Inc.
Durst & Gans Construction
Elfering Construction, Inc.
Gustafson & Associates
Hestia Homes, Inc.
Joe Miller Construction
Network Development, Inc.
Patterson Masonary Construction
HEATING & VENTILATING
Allan Heating & Air Conditioning
Boedecker Plumbing & Heating
Bostrom Sheet Metal Works, Inc.
Centraire, Inc.
Central Air Conditioning & Heating
Eden Prairie Heating & Ventilating
General Sheet Metal
Gopher Heating & Sheet Metal, Inc.
Lowing Enterprises, Inc.
Metro Air
O'Keefe Mechanical, Inc.
TYPE B FOOD
Sears Eden Prairie Center
Target Store
Boedeker Plumbing & Heating
Centraire, Inc.
Eden Prairie Heating & Ventilating
PLUMBING
Abrahamson Plumbing
Berghorst Plumbing & Heating
Boedeker Plumbing & Heating
Budget Plumbing Corporatiorr
Elander Plumbing
Erickson Mechanical Co., Inc.
Raymond E. Haeg Plumbing, Inc.
John Hiltner Plumbing & Heating
Kramer Mechanical Plumbing & Heating
Lakeside Plumbing & Heating, Inc.
Le Vahn Brothers, Inc.
Stant Plumbing
UTILITY INSTALLER
United Water & Sewer Co.
REFUSE COLLECTOR
Browning Ferris Industries
Mark's Sanitation
Quality Waste Control
R & W Sanitation
Woodlake Sanitation
CIGARETTE
Jimmy Jingle, Inc.
Superamerica
Target Store
RETAIL CANDY OUTLET
Fannie May Candy Shops
GAMBLING
Eden Prairie Legion
iqg
These licenses have been approved by the department heads responsible for the
licensed activity.
! ,
Qs-t
Pat Solii, Licensing
CLERK'S LICENSE APPLICATION LIST
page two
VENDING
American Aviation
Driskillls Super Valu
CPT Corporation
Chestnut Apartments
Jimmy Jingle, Inc.
Interstate United Corporation
SUPERMARKET
Driskill's Super Valu
COMMERCIAL KENNEL
Kingdale Kennels
/qG
MEMORANDUM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Bob Lambert, Director of Community Services
Carol M. Foy, Landscape Architect 0
January 15, 1985
Authorization to Advertise for Bids - Grading of Eden Valley
Park and Franlo Road Park
Staff requests permission to advertise for bids for the grading
a
n
d
b
a
s
e
preparation of parking lots, fields, etc. for both Eden Valley
P
a
r
k
a
n
d
Franlo Road Park. The project will be advertised the weeks of J
a
n
u
a
r
y
2
8
t
h
and February 4th, with bids being due February 11, 1985. The bi
d
s
w
i
l
l
b
e
presented to the Council February 5, 1985 for approval. Estima
t
e
d
c
o
s
t
f
o
r
grading and base preparation at Eden Valley Pail: is $20,000 and
Franlo Road Park is $50,000 . Funds for this project are provided
'through cash park fees.
CMF:md
ORDINANCE NO. 138-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING C
I
T
Y
CODE CHAPTER 10 ENTITLED "CONSTRUCTION PERMITS AND REGULATIONS" BY
ADOPTING AS PART OF THE BUILDING CODE OF THE CITY OF EDEN PRAIR
I
E
,
APPENDIX "E", AUTOMATIC FIRE SUPRESSION SYSTEMS, OF THE MINNESO
T
A
STATE BUILDING CODE; AND, BY ADOPTING BY REFERENCE EDEN PRAIRIE
CITY CODE CHAPTER 1 AND SECTION 10.99 WHICH, AMONG OTHER THINGS,
CONTAIN PENALTY PROVISIONS.
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. Eden Prairie City Code, Section 10.01 Subd. 1,C
is hereby amended to read:
SECTION 10.01 Subd. 1,C. The following Apendixes,
Standards and Supplemental Materials referenced by the State
Building Code as optional requirements are hereby adopted as
part of the Building Code of the City as if fully set out herein
:
1. Minnesota State Building Code, Appendixes "C" and
2. 1982 UBC Appendix Chapters 7, 38, 55 and 70;
3. Minnesota Plumbing Code Appendixes "C" and "D";
4. Flood Proofing Regulations, Section 201.2 through
208.2.
Section 2. Eden Prairie City Code, Chapter I entitled "Genera
l
Provisions and Definitions Applicable to the Entire City Code i
n
c
l
u
d
i
n
g
Penalty for Violation" and Section 10.99 entitled "Violation, a
M
i
s
-
demeanor" are hereby adopted in their entirety, by reference, a
s
though repeated verbatim herein.
Section 3. This ordinance shall become effective from and after
its passage and publication.
FIRST READ at a regular meeting of the City Council of the City
of Eden Prairie on the day of , 198 , and finall
y
read and adopted and ordered published at a regular meeting of the
City Council of said City on the day of , 198 .
ATTEST:
City Clerk
Mayor
Published in the Eden Prairie News on the day of , 198
it0
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 85-25
WHEREAS, a report has been given by the City Engineer to the City
Council recommending the following improvements to wit:
I.C. 52-069, Bluffs West Vicinity Storm Sewer
NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL:
1. The Council will consider the aforesaid improvements
in accordance with the report and the assessment of
property abutting or within said boundaries for all or
a portion of the cost of the improvement pursuant to
M.S.A. Section 429.011 to 429.111, at an estimated
total cost of the improvements as shown.
2. A public hearing shall be held on such proposed improvement
on the 19th day of February, 1985, at 7:30 P.M. at the
Eden Prairie Schoolboard Meeting Room, 8100 School Road.
The City Clerk shall give published and mailed notice
of such hearing on the improvements as required by law.
ADOPTED by the Eden Prairie City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST: SEAL
John D. Frane, City Clerk
1g `g
CHANGE ORDER NO. 1
January 7, 1985
PROJECT: Co. Rd. 1 Utility Improiements
Eden Prairie, Minnesota
E.P. I.C. fi52-062
RCM Project No. 831029-1
TO:
S.M. lientges & Sons
You are hereby directed to make the changes noted below in the subject contract.
Nature of Change:
1. Insulation of hydrant leads due to shallower watermain.
2. Extra depth of sanitary forcemain to accommodate future Co. Rd. I widening.
3. Remove and replace concrete curb and gutter for watermain connection.
4. Add wet tap for watermain connection.
5. Gate valve box extension.
6. Extend 10" D.1.P. sanitary sewer an additional 25' from lift station.
7. 1.4' of extra depth to air release manhole due to location change.
S. Additional grading around hydrant as requested by inspector.
9. Eliminate lump sum clear and grub item due to alignment change.
10. Add item for one tree removal and miscellaneous tree trimming.
Schedule of Adjustments to Contract Costs:
1. Add: Insulation
16 LF @ $5.25 = $ 84.00
2. Add: Extra depth forcemain
1 LS @ $425.00 = 425.00
3. Add: Remove & replace concrete
curb and gutter
30 LF @ $15.00 = 450.00
4. Add: Wet tap for watermain
(excl. 8" gate valve cost)
1 LS @ $400.00 = 400.00
5. Add: Gate valve box extension
I LS @ $85.00
85.00
6. Add: Extend 10" D.I.P. sanitary sewer
@ lift station 25'@ 25' ft. depth
1 LS @ $1,422.25 = 1,422.25
Change Order No. 1
Page 2
7. Add: Extra depth of air release manhole I LS @ $174.30
•
174.30
S. Add: Additional grading around hydrant 1 LS @ $130.00
•
130.00
9. Deduct: Clear & Grub (bid item) 1 LS @ $2,000.00 (2,000.00)
10. Add: Tree removal and trimming 1 LS @ $300.00 300.00
Summary of Contract Adjustments:
Contract Amount Prior to this Change Order $184,655.20
Net Increase Resulting from this Change Order $ 1,470.55
Current Contract Amount Including this Change Order $186,125.75
The Above Changes are Approved:
RCM, INC. CITY OF EDEN PRAIRIE
By By
Date Date
The Above Changes are Accepted:
S.M. 1-1F1}TGES, SO
BY
Date
-
00
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 85-26
RESOLUTION RECEIVING PETITION AND
ORDERING FEASIBILITY REPORT
WHEREAS, a petition has been received and it is proposed to make
the following improvements:
I.C. 52-061, Sanitary Sewer Improvements to serve
Apple Groves and Paulsen's 2nd Addition
and assess the benefitted property for all or a portion of the cost of the
Improvements, pursuant to M.S.A. 429.011 to 429.111.
NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council:
That the proposed improvements be referred to the City Engineer for
study with the assistance of RCM, Inc., and that a feasibility
report shall be prepared and presented to the City Council with all
convenient speed advising the Council in a preliminary way as to
the scope, cost assessment and feasibility of the proposed
improvements.
ADOPTED by the Eden Prairie City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST: SEAL
John D. Frane, City Clerk
Dirlam Reuel°
Dennis p,—Srlam
ae
artin Paulsen
CITY OF EDEN PRAIRIE, MINNESOTA
PETITION FOR LOCAL IMPROVEMENT
To The Eden Prairie City Council:
The undersigned property owners herein petition the Eden Prairie City
Council to consider making the following described improvements(s):
(General Location)
X Sanitary Sewer From Valley Viexlci—south on propoed Liv
Watermain
Storm Sewer
Street Paving
Other
Street Address or Other
Legal Description of
Property to be Served
Paulsen's Addition
Lane to Paulsen's lst.__Mrlitina
Names of Petitioners
(Must Be Property Owners)
(For City Use)
Date Received VMS-
Project No. C to 1
Council Consideration
0 2
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-27
A RESOLUTION APPROVING FINAL PLAT OF
MUIRFIELD 1ST ADDITION
WHEREAS, the plat of Muirfield 1st Addition has been submitted in a
manner required for platting land under the Eden Prairie Ordinance Code and
under Chapter 462 of the Minnesota Statutes and all proceedings have been
duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City plan
and the regulations and requirements of the laws of the State of Minnesota
and ordinances of the City of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDEN PRAIRIE:
A. Plat approval request for Muirfield 1st Addition is
approved upon compliance with the recommendation of the
City Engineer's report on this plat dated January 15, 1985.
B. That the City Clerk is hereby directed to supply a
certified copy of this Resolution to the owners and
subdivision of the above named plat.
C. That the Mayor and City Manager are hereby authorized to
execute the certificate of approval on behalf of the City
Council upon compliance with the foregoing provisions.
ADOPTED by the City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST
SEAL
John D. Frane, Clerk
,W)3
CITY OF EDEN PRAIRIE
ENGINEERING REPORT ON FINAL PLAT
Mayor Peterson and City Council Members
(1_
David L. Olson, Senior Engineering Technician
January 15, 1985
MUIRFIELD 1ST ADDITION
The developers, Tandem Corporation, are requesting final
plat approval of Muirfield 1st Addition, a single family
residential development located north of Valley View Road
and east of Hidden Ponds in the North 1/2 of Section 7.
The proposed plat contains 59 lots within approximately 25
acres.
The preliminary plat was approved by the City Council on
October 2, 1984, per Resolution 84-270.
Zoning of this site to R1-9.5 was finally read and approved
by the City Council on November 6, 1984, per Ordinance 116-
84.
The Developer's Agreement referred to within this report
was executed on October 30, 1984.
All variance requests not authorized through the Devel-
oper's Agreement must be processed through the Board of
Appeals.
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
PROPOSAL:
HISTORY:
VARIANCES:
Carl J. Jullie, City Manager
Eugene A. Dietz, Director of Public Works
UTILITIES AND STREETS:
All utilities and roadways within the plat will be
installed by the developer in conformance with City
Standards.
A public hearing considering a name change for South Shore
Lane, within Hidden Ponds, is scheduled for the January 22,
1985, City Council meeting. The extension of this street
within the Muirfield 1st Addition is shown on the submitted
plat as Winchester Lane. Depending on the outcome of this
public hearing, Winchester Lane may need to be changed to
coincide with the decision. If necessary, the changes will
be made prior to release of the final plat.
A public hearing to consider the vacation of a conflicting
easement for storm sewer is scheduled for January 22, 1985.
A new 20' wide easement over the westerly portion of Lots 7
and 8, Block 5, has been shown on the final plat and will
replace the vacated easement.
204
Pg. 2, Final Plat Report for Muirfield 1st Addition
PARK DEDICATION:
Park dedlcation requirements are described in the Devel-
oper's Agreement.
BONDING:
Bonding must conform to the requirements of the Developer's
Agreement and the City Code.
RECOMMENDATION:
Recommend approval of the final plat of Muirfield 1st
Addition subject to the requirements of this report, the
Developer's Agreement and the following:
1. Receipt of street sign fee in the amount of
$785.00.
2. Receipt of street lighting fee in the amount of
$7,020.00.
3. Receipt of engineering fee in the amount of
$2,360.00.
4. Satisfaction of bonding requirements.
5. Decision of street name change.
6. Right-of-way vacation.
DLO:sg
2 f)(7
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-29
A RESOLUTION APPROVING FINAL PLAT.OF MUIRFIELD
2ND ADDITION
WHEREAS, the plat of Muirfield 2n4 Addition has been submitted in a
manner required for platting land under the Eden Prairie Ordinance Code and under
Chapter 462 of the Minnesota Statutes and all proceedings have been duly had
thereunder, and
WHEREAS, said plat is in all respects consistent with the City plan
and the regulations and requirements of the laws of the State of Minnesota and
ordinances of the City of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDEN PRAIRIE:
A. Plat Approval Request for Muirfield 2nd Addition is approved
upon compliance with the recommendation of the City Engeineer's
Report on this plat dated January 15, 1985.
B. That the City Clerk is hereby directed to supply a certified
copy of this Resolution to the owners and subdividers of the
above named plat.
C. That the Mayor and City Manager are hereby authorized to execute
the certificate of approval on behalf of the City Council upon
compliance with the foregoing provisions.
ADOPTED by the City Council on January 22, 1985.
ATTEST:
Gary D. Peterson, Mayor
SEAL
John D. Franc, Clerk
,2a9
CITY OF EDEN PRAIRIE
ENGINEERING REPORT ON FINAL PLAT
TO: Mayor Peterson and City Council Members
THROUGH: Carl J. Jullie, City Manager
Eugene A. Dietz, Director of Public Works
FROM: David L. Olson, Senior Engineering Technician
DATE: January 15, 1985
SUBJECT: MUIRFIELD 2ND ADDITION
PROPOSAL: The developers, Tandem Corporation, are requesting City Council
approval of the final plat of Muirfield 2nd Addition. The plat con-
tains 47 single family residential lots and two outlots within 16
acres. The site is located north of Valley View Road in the north
h of Section 7. Outlot A is intended to contain a totlot structure
and a bituminous walkway for access to the City Park. Outlot B
will be added to the balance of the original property located
easterly of this plat, and must be rezoned and replatted in conform-
ance with City procedures prior to any development.
HISTORY: The preliminary plat was approved by the City Council on October 2,
84-270.
Zoning to R1-13.5 was finally read and approved by the City Council on
November 6, 1984, per Ordinance No. 116-84.
The Developer's Agreement referred to within this report was executed
on October 30, 1984.
VARIANCES: All variance requests not authorized through the Developer's Agreement
must be processed through the Board of Appeals.
UTILITIES AND STREETS: All utilities and roadways within the plat will be installed
by the Developer in conformance with City standards.
A public hearing considering a name change for South Shore Lane, within
Hidden Ponds, is scheduled for the January 22, 1985, City Council Meeting.
The extension of this street within the Muirfield 1st Addition is shown
on the submitted plat as Winchester Lane. Depending on the outcome of
this public hearing, Winchester Lane may need to be changed to coincide
with the decision. If necessary, the changes will be made prior to
release of the final plat.
Page 2.
PARK DEDICATION: Park dedication requirements are described in the Developer's
Agreement.
BONDING: Bonding must conform to the requirements of the Developer's Agreement
and the City Code.
RECOMMENDATION: Recommend approval of the final plat of Muirfield 2nd Addition
subject to the requirements of this report, the Developer's Agreement
and the following:
1. Receipt of street sign fee in the amount of $535.00.
2. Receipt of street lighting fee in the amoung of $4,680.00.
3. Receipt of engineering fee in the amount of $1,880.00.
4. Satisfaction of bonding requirements.
5. Decision of street name change.
DLO:km
,,Zo
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION #85-24
RESOLUTION APPROVING THE PRELIMINARY PLAT OF PRIMETECH II FOR
PRIME DEVELOPMENT
BE IT RESOLVED, by the Eden Prairie City Council as follows:
That the preliminary plat of Primetech II, for Prime Deve
l
o
p
m
e
n
t
,
d
a
t
e
d
December 19, 1984, consisting of 3.8 acres into one lot and t
w
o
o
u
t
l
o
t
s
f
o
r
a
daycare center, a copy of which is on file at the City Hall, i
s
f
o
u
n
d
t
o
b
e
i
n
conformance with the provisions of the Eden Prairie Zonin
g
a
n
d
P
l
a
t
t
i
n
g
ordinances, and amendments thereto, and is herein approved.
ADOPTED by the Eden Prairie City Council on the 22nd day of J
a
n
u
a
r
y
,
1985.
Gary D. Peterson, Mayor
ATTEST:
John D. Franc, City C1irr —r -
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MINNEAPOLIS, MINNESOTA 55402
TELEPHONE AND TCLECOPiER
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November 9, 1984
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MERE SCOTT
DAVID N. HAYNES
RANDAL L ROVER
or COUNSEL
Chris Enger
City of Eden Prairie -
8950 Eden Prairie Road
Eden Prairie, MN 55344-2499
Re: Revision of PRIMELAND 2ND ADDITION;
Our File 20-41-10
Dear Chris:
As you no doubt recall, as part of the Development Agreement
with the City of Eden Prairie, MRTT Joint Venture agreed to replat
the portion of the Phase II Loop Road located in Lot 1, Block 1,
PRIMELAND 2ND ADDITION as an outlet at the time Outlot A, PRIME-
LAND 2ND ADDITION is developed. Gene Dietz requested this re-
platting so that the Loop Road would appear as 'an outlet in plat-
ting all phases of the development.
We propose that MRTT meet this requirement early by revising
PRIMELAND 2ND ADDITION at this time, before it is recorded. By
revising the plat now (before it is filed and before the day care
center and the Phase II Loop Road are added to Primetech Park
Condominium), we can satisfy Gene Dietz's concerns, avoid another
replatting, and simplify the legal descriptions in the declaration
for the Phase II Loop Road. To assist in your consideration of
this matter, I have enclosed a drawing of a proposed revision of
the final plat of PRIMELAND 2ND ADDITION showing the Phase II
Loop Road as Outlet A, and the former Outlot A as Outlet B.
If you agree, we would like the Planning Commission to con-
sider the proposed revision of the plat of PRIMELAND 2ND ADDITION
and, assuming the Planning Commission approves, have the revision
considered by the City Council. If the revision can be done with-
out Council consideration, we would like to proceed in such a
manner. I assume from our earlier convcrsation that Council
approval is required.
,C( 10
Chris Enger
November 9, 1984
Page Two
After considering the enclosed, please call at your earliest
convenience with your comments.
Thank you.
Very truly yours,
LEONARD, STREET AND DEINARD
11,
By
J. Bradford Goss
JBG:eps
Enc.
cc: Hugh Maynard
C. 0. Tuchfarber
Tom Veenker
Gene Dietz
111
Sinccr
W.M. Crawford, P.E.
District Engineer
wHESop 0—. . 4 ,c, . f - 1. Minnesota , 1 ••,\C-.1-d Departn -itnt of Transportation i
, ._ )k-7 District 5
cp 2055 No. Lilac Drive
oFTO Golden Valley, Minnesota 55422
(Cl?) 545-3761
November 19, 1984
Mr. Chris Enger
Director Planning
City of Eden Prairie
8950 Eden Prairie Road
Eden Prairie, Minnesota 55344
In Reply Refer To: 315
S.P. 2763 T.R. 169
Plat review of Primetech Park Phase II located
in the NW quadrant of T.H. 169 and CSAH 61 in
Outlot C, City West Second Addition in
City of Eden Prairie
Hennepin County
Dear Mr. Enger:
We are in receipt of the above referenced plat for our review in accordance
with Minnesota Statutes 505.02 and 505.03. Plats and Surveys. We find the plat
acceptable for further development and do not anticipate any significant impact
on the trunk highway.
As you know we have reconveyed some property in this area. In our review we
have assumed that the developer will not be placing any fill within our remain-
ing right of way. We will not be able to permit additional fill on the right
of way because it will reduce the drainage storage area.
If you have any questions in regard to this review please contact Evan Green at
545-3761, ext. 119. Thank you for your cooperation in this matter.
cc: Sandra Gardebring
Metropolitan Council
Mike Meter
Hennepin County Surveyor's Office
An Equal Opportunity Employer
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BY MESSENGER
Mr. Scott Kipp
City of Eden Prairie
8950 Eden Prairie Road
Eden Prairie, MN 55355-2499
Re: Application for Revision of Plat for
Primeland 2nd Addition; Our File No. 20-41-10
Dear Mr. Kipp:
At the request of Pat Hagen, I am writing to explain the
platting application of our client, MRTT Joint Venture ("MRTT"),
for the property currently platted as Outlot B, City West Second
Addition.
As you are probably aware, MRTT obtained final plat approval
for a replat of Outlot B, City West Second Addition earlier this
year. The final plat that was approved, however, contained one
outlot (Outlet A, Primeland 2nd Addition) and one lot (Lot 1,
Block 1, Primeland 2nd Addition). The Phase II Loop Road was
located in Lot 1, Block 1. As a condition to signing the
Development Agreement, the City of Eden Prairie required that
MRTT agree to replat that portion of the Phase II Loop Road loca-
ted in Lot 1, Block 1 as an outlot at such time as Outlot A,
Primeland'2nd Addition was developed. MRTT agreed to undertake
this replatting.
MRTT is now attempting to meet this requirement early by
revising the plat of Primeland 2nd Addition. 'Chris Enger has
informed us that we must undergo full planning commission and
city council review (including preliminary plat approval) in
order to revise the plat. Accordingly, MRTT has submitted its
application, along with the required fee, to replat Outlot B,
City West Second Addition into three parcels of land, consisting
of Lot 1, Block 1, Outlot A, and . Ontlot B, Primeland 2nd
Addition. 1 1., ;
L
J
:0?)
Mr. Scott Kipp
December 29, 1984
Page Two
To assist in your review of the plat; I would
l
i
k
e
t
o
p
o
i
n
t
out that the plat undergoing review is exactly
t
h
e
s
a
m
e
a
s
t
h
e
final plat earlier approved by the city council,
w
i
t
h
t
h
e
e
x
c
e
p
-
tion of designating the Loop Road portion forme
r
l
y
c
o
n
t
a
i
n
e
d
i
n
Lot 1, Block 1, Primeland 2nd Addition as Outlot A an
d
c
h
a
n
g
i
n
g
the label of the former Outlot A to Outlot B. E
x
i
s
t
i
n
g
s
e
t
b
a
c
k
s
will not be affected by this replatting.
If you should have any questions, please call.
Very truly yours,
LEONARD, STREET AND DEINARD
By
J. Bradford Goss
JBG:gm
cc: Charles 0. Tuchfarber
Pat Hagen
Tom Veenker
Hugh M. Maynard
9.,14
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9 6-
STAFF REPORT
TO:
FROM:
'TOUGH:
DATE:
PROJECT:
LOCATION:
APPLICANT/
FEE/RTEKT
REQUEST:
Planning Commission
Scott A. Kipp, Assistant Planner
Chris Enger, Director of Planning
January 11, 1985
Primeland 2nd Addition
North of Shady Oak Road, East of City West Parkway
MRTT Joint Venture
Preliminary Plat of 3.82 acres into one lot and two outlots.
Background
This site is part of a 20-acre
Planned Unit Development amendment
to the City West Planned Unit
Development, reviewed by the Plan-
ning Commission in December of 1983.
In September of 1984, the proponent
submitted Phase II of Primetech
Park, with a request for a Planned
Unit Development District Review on
20 acres with Zoning District Change
from Rural to Commercial Regional
Service on 0.56 acres for a day care
center, and from Rural to 1-2 Park
for office/research and development
uses for the remaining 3.26 acres of
a 3.82-acre parcel, and preliminary
platting of 3.82 acres into one lot
and one outlot.
At the Planning Comnission meeting,
of September 24, 1984, the proponent
withdrew the 1-2 Park portion of
their request, stating that they
would return at a later date when a
more detailed development plan could
be presented.
Primeland 2nd Addition 2 January 11, 1985
Preliminary Plat
The original preliminary plat, reviewed and approved by the City Council, on October
16, 1984, depicts the private loop road within the boundaries of Lot 1, Block 1,
(day care center). Final recording of this plat has not yet taken plate.
The proponent is requesting•that the preliminary plat be revised to show the private
loop road as a separate outlet. This is to maintain continuity, since the private
roadway is already described as an outlet in Phase I, and will be described as an
outlot in Phase III.
The preliminary plat, as submitted, will not affect the site plan of the day care
center previously approved by the Planning Commission and City Council.
SUMMARY
The preliminary plat is requested for simplification of legal description to
describe the private loop road as a separate outlot rather than part of the day care
center lot. This platting will not affect the approved site plan for the day care
center.
RECOMMENDATIONS
Staff recommends approval of the preliminary plat of 3.82 acres into one lot and two
outlots, Staff dated December 19, 1984, as described in this Staff Report of January
11, 1985.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION ND. 85-28
A RESOLUTION APPROVING FINAL PLAT
OF PRIMELAND 2ND ADDITION
WHEREAS, the plat of Primeland 2nd Addition has been submitted in
a manner required for platting land under the Eden Prairie Ordinance Code and
under Chapter 462 of the Minnesota Statutes and all proceedings have been duly
had thereunder, and
WHEREAS, said plat is in all respects consistent with the City plan
and the regulations and requirements of the laws of the State of Minnesota and
ordinances of the City of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDEN PRAIRIE:
A. Plat Approval Request for Primeland 2nd Addition is approved
upon compliance with the recommendation of the City Engineer's
Report on this plat dated January 16, 1985.
B. That the City Clerk is hereby directed to supply a certified
copy of this Resolution to the owners and subdividers of the
above named plat.
C. That the Mayor and City Manager are hereby authorized to
execute the certificate of approval on behalf of the City Council
upon compliance with the foregoing provisions.
ADOPTED by the City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST: SEAL
John D. Frane, Clerk
CITY OF EDEN PRAIRIE
ENGINEERING REPORT ON FINAL PLAT
TO: Mayor Peterson and City Council Members
THROUGH: Carl J. Jullie, City Manager
Eugene A. Dietz, Director of Public Works
FROM: David L. Olson, Senior Engineering Technician
DATE: January 16, 1985
SUBJECT: Primeland 2nd Addition
PROPOSAL: Prime Development Corporation has requested City Council approval
of the final plat of Primeland 2nd Addition, a replat of Outlet B,
City West Second Addition. The plat contains approximately 3.8
acres located in the North 1/2 of Section 1. The proposed plat will
consist of 1 lot, for the construction of a day care center, and
2 outlots. Outlot A will contain a commonly owned private roadway
and utilities. Outlot B will be replatted at a later date.
HISTORY: The preliminary plat is scheduled for review by the City Council
on January 22, 1985, per Resolution No. 85-24.
Zoning to Commercial-Regional-Service for 0.56 acres (Lot 1, Block 1)
was finally read and approved by the Council on November 6, 1984, per
Ordinance No. 120-84. City platting and zoning procedures must be
followed prior to any development of Outlot B.
Resolution No. 84-298, adopted by the City Council on November 6,
1984, approved a final plat for Primeland 2nd Addition. This plat
contained one lot and one outlet only and will not be recorded.
The Developer's Agreement referred to within this report was executed
on November 6, 1984.
VARIANCES: All variance requests not covered through the Developer's Agreement
must be processed through the Board of Appeals.
UTILITIES AND STREETS: All utilities and streets to be installed within the
plat will be owned and maintained by an owner's association. The main-
tenance responsibilties for the utilities and streets are covered in the
Declaration of Covenants, Conditions, Easements and Restrictions for
City West dated October 27, 1983, and recorded at Hennepin County.
Additional requirements for the installation of utilities and streets
are covered in the Developer's Agreement.
Page 2.
PARK DEDICATION: The requirements for park dedication are covered in the Develop-
er's Agreement.
BONDING: The requirements for bonding are covered in the Developer's Agreement.
RECOMMENDATION: Recommend approval of the final plat of Primeland 2nd Addition
subject to the requirements of this report, the Developer's Agreement
and the following:
1. Receipt of Engineering fee in the amount of $250.00.
2. City Council approval of Resolution No. 85-24.
DLO:km
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
THROUGH: CARL JULLIE, CITY MANAGER
FROM: ROGER A. PAULY, CITY ATTORNEY
SUBJECT: SECOND SUPPLEMENT TO DEVELOPER'S AGREEMENT BETWEEN
HARTFORD REAL ESTATE COMPANY AND THE CITY, DATED
JULY 3, 1979
DATE: JANUARY 17, 1985
Prairie Lakes Real Estate Company, successor in interest
to Hartford Real Estate Company, has sold the office building
which Hartford constructed in accordance with the July 3,
1979, Developer's Agreement. The Developer's Agreement, at
Section 11(d), granted a variance to permit inclusion of
Lots 1 and 14, which are the conservation areas of the
development, in the calculation to determine the percentage
of permissible impervious surfaces in the development. The
purchaser of the office building wishes to have a portion of
those lots allocated to the lot on which the office building
is situated for purposes of the computation. The proposed
Second Supplement to Developer's Agreement accomplishes that
objective.
RAP:cw
1`2Ala
SECOND SUPPLEMENT TO DEVELOPER'S AGREEMENT
THIS SECOND SUPPLEMENT TO DEVELOPER'S AGREEMENT
(herein "Supplement") entered into effective the day
of December, 1984, by and among Prairie Lakes Rea -I-Taste
Company, a Minnesota corporation (herein "Prairie Lakes"),
MLH Income Realty Partnership II, a New York Limited Part-
nership (herein "MLH") and the City of Eden Prairie, a
municipal corporation (herein the "City").
RECITALS:
A. Hartford Real Estate Company, a Delaware
corporation, and the City entered into that certain
Developer's Agreement dated July 3, 1979, as supplemented
by that certain Owner's Supplement to Developer's Agreement
dated July 3, 1979, between the Preserve, a partnership,
and the City (herein the "Agreement"). The Agreement was
filed of record in the Office of the Henpepin County
Registrar of Titles of .August 28, 1979, as Document No.
1345096. The Agreement affects certain real property
located in Hennepin County, Minnesota, legally described
in Exhibit A attached hereto and incorporated herein by
reference (herein the "Tract").
B. Prairie Lakes is the successor in interest
to Hartford Real Estate Company.
C. The Agreement includes among its terms and
provisions a paragraph 11(d) which states as follows:
(F)or purposes of calculating the amount of
impervious surfaces covering that part of the
property that would be subject to the Shoreland
Management Act ("Shoreland"), if applicable,
Lots 1 and 14, regardless of their zoning or
ownership, and all the land lying within 1,000
feet of the high water mark of Anderson Lakes
shall be included as part of the property, and
to the extent that the area of impervious surfaces
within the Shoreland exceed 30% of the total
area, a variance is granted from any more
restrictive limitation.
E. Contemporaneously with the execution of
this Amendment by Prairie Lakes, Prairie Lakes is convey-
ing to MLH certain real property located in Hennepin
County, Minnesota, and legally described as Lot 3, Block 1,
Prairie Lakes Business Park, Hennepin County, Minnesota,
according to the recorded plat thereof (herein the "Property").
The Property is one of the parcels of real property included
within the Tract.
F. The Property has an area of approximately
569,467 square feet. Lots 1 and 14 have a total area of
approximately 1,994,443 square feet. The Property has
been improved by improvements which result in approximately
335,985.53 square feet of impervious surfaces.
G. This Supplement is entered into for the
limited purpose of satisfying a requirement raised by MLH
in connection with the transaction described in Recital
E above.
NOW, THEREFORE, in consideration of the foregoing,
and intending to be legally bound, the parties hereto agree
as follows: -
I. For the purposes of making any calculations
contemplated by paragraph 11(d) of the Agreement relating
to impervious surfaces, square feet of Lots 1
and 14 shall be deemed to be included as part of the
Property.
2. The terms and provisions of this Amendment
shall run with the Tract and shall be binding upon and
inure to the benefit of the City and Prairie Lakes, its
successors and assigns, including without limitation, MLH.
3. It is mutually agreed by the parties hereto
that this Supplement shall have the legal force and effect
of supplementing the Agreement to the extent stated herein.
All of the terms and provisions of the Agreement not
supplemented herein shall remain in full force and effect
to the extent that they do not conflict with the terms
and provisions of this Supplement or have not otherwise
been satisfied, released or waived by the party for whose
benefit said term or provision was made. In the event
of any conflict, inconsistency or incongruity between the
provisions of this Supplement and the provisions of the
Agreement, the terms and provisions of this Supplement
shall in all respects govern and control.
-2-
IN WITNESS WHEREOF, the undersigned have executed
this Amendment effective as of the day and year first
written above.
PRAIRIE LAKES REAL ESTATE COMPANY
BY utt„
Its tliAl 1
MLH INCOME REALTY PARTNERSHIP II,
a New York limited partnership
By: MLH Property Managers II Inc.,
Managing General Partner
BY Ptiet,/-24 4:1t6
David R. Young
Vice President
CITY OF EDEN PRAIRIE
BY
tPrint)
Its
By
(Print)
Its
-3-
STATE OF NEW YORK )
: ss.:
COUNTY OF NEW YORK )
The foregoing instrument was acknowledged before
me, ()Om\ Olt. (YZ), a Notary Public within said
County, this 17th day of December, 1984, by Kevin A. North,
the Assistant Vice President of Prairie Lakes Real Estate
Company, a Minnesota corporation, on behalf of the corpora-
tion.
Noeiry Public
STATE OF NEW YORK ))
COUNTY OF NEW YORK )
COU.EEN-i -ONCITS0
Marl NON% SW* 01 fi11 itwi
at. 0-47oes47
lined in Yiestetiestei C^c 71n.
FiVed in New Volt oiv:,..
Ceorrntission (Alines Mani, 33. 1
On this the 17th day of December, 1984, before me,
4-(Ne) • , the undersigned officer, personally
appeared David R. Young, who acknowledged himself to be the
Vice President of MLH Property Managers II Inc., Managing
General Partner of MLH Income Realty Partnership II, a New
York limited partnership and that he, as such Vice President,
being authorized to do so, executed the foregoing instrument
for the purposes therein contained, by signing the name of
the limited partnership by himself as Vice President of the
Managing• General Partner.
______ef-z 4 _ Mg,..A A ..0447
Notary Public
STATE OF NEW YORK )
: ss.:
COUNTY OF NEW YORK )
COLLEEN N. RANCUSO
4101s1 public, Eats irf tisiTort
Kn. 60-4700947
Qualified in Westchpster r^.^.7
Eerillicste fluted In New York COutiT...c...
ewilmissiOn Expires March 30, 19
The foregoing instrument was acknowledged before
me, a Notary Public within said county, this day of
, 1984 by
, respectively, of the City of Eden Prairie,
a Minnesota municipal corporation, on behalf of the munici-
pal corporation.
Notary Publf
TO: Mayor and City Council
FROM: John D. Frane, Finance Director
DATE: January 17,1985
RE: M.I.D.B.'s for H. B. P. Partnerships (Roberts Litho)
Resolution No. 85-35, $1,700,000
The proponent is asking the City to pass this preliminary
resolution so that the project would be "grandfathered" in
before possible Federal legislation might eliminate further
I.D.R.Bonds. This is the same concern expressed in early
1984 when legislation was pending. The resolution is non-
binding on the City and does not allocate any part of the
City's "Cap"; it is therefore of no effect as a operative
M.I.D.B document. A public hearing on zoning is scheduled
for February 5th.
JDF:bw
1/17/85
City West Business Center
Phases III and IV
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 124-84-PUD-11-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REMOVING CERTAIN LAND FROM ONE
ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND
IN EACH DISTRICT, AND, ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance
(hereinafter, the "land") is legally described in Exhibit A attached hereto and made
a part hereof.
Section 2. That action was duly initiated proposing that the land be
removed from the Rural District and be placed in the Planned Unit. Development 11-84-
1-2-Park District (hereinafter "PUD 11-84-4-2-Park").
Section 3. The land shall be subject to the terms and conditions of
that certain Developer's Agreement dated as of January 22, 1985, entered into
between Northwestern National Life Insurance Company and the City of Eden Prairie
(hereinafter "Developer's Agreement"). The Developer's Agreement contains the terms
and conditions of PUD 11-84-I-2-Park, and is hereby made a part hereof.
Section 4. The City Council hereby makes the following findings:
A. PUD 11-84-I-2-Park is not in conflict with the goals of the Guide
Plan of the City.
B. PUD 11-84-1-2-Park is designed in such a manner to form a desirable
and unified environment within its own boundaries.
C. The exceptions to the standard requirements of Chapters 11 and 12 of
the City Code, which are contained in PUD 11-84-I-2-Park, are
justified by the design of the development described therein.
D. PUD 11-84-I-2-Park is of sufficient size, composition, and
arrangement that its construction, marketing, and operation is
feasible as a complete unit without dependence upon any subsequent
unit.
Section 5. The proposal is hereby adopted and the land shall be, and
hereby is, removed from the Rural District and shall be included hereafter in the
Planned Unit Development 11-84-I-2-Park District, and the legal descriptions of land
in each district referred to in City Code Section 11.03, subdivision 1, subparagraph
B, shall be and are amended accordingly.
Section 6. City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including Penalty for Violation" and
Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their
entirety by reference, as though repeated verbatim herein.
Section 7. This Ordinance shall become effective from and after its
passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden
Prairie on the 11th day of November, 1984, and finally read and adopted and ordered
published at a regular meeting of the City Council of said City on the 22nd day of
January, 1985.
ATTEST:
John D. Frane, City Clerk Gary D. Peterson, Mayor
PUBLISHED in the Eden Prairie News on the day of
217
Exhibit A
Legal Description
Lots 1-7, Block 1, CITY WEST, Hennepin County, Minnesota
2_17
City West Business Center
Phases III and IV
PUD-DEVELOPER'S AGREEMENT
THIS AGREEMENT, .made and entered into as of
, 1985, by
and between NORTHWESTERN NATIONAL LIFE INSURA
N
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,
. hereinafter referred to as "Owner," and the CIT
Y
O
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,
a
m
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corporation, hereinafter referred to as "City:"
WITNESSETH:
WHEREAS, Owner has applied to City for Plan
n
e
d
U
n
i
t
D
e
v
e
l
o
p
m
e
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C
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p
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Amendment to the City West Planned Unit Deve
l
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,
f
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a
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District Review approval of approximately 15.
9
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11-84-1-2 Park approximately 12.47 acres, a
n
d
f
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l
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1
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.
9
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acres into two lots and one outlot to constru
c
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b
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s
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o
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f
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,
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,
a
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development purposes, situated in Hennepin Co
u
n
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,
S
t
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f
M
i
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,
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described in Exhibit A, attached hereto and
m
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15.91 acres hereinafter referred to as "the pr
o
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;
"
NOW, THEREFORE, in consideration of the City
a
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,
Resolution t84-296, and Ordinance #124-84-PUD
-
1
1
-
8
4
,
O
w
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r
c
o
v
e
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a
n
t
s
a
n
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a
g
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s
t
o
construction upon, development, and maintenanc
e
o
f
s
a
i
d
p
r
o
p
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r
t
y
a
s
f
o
l
l
o
w
s
:
1. Owner shall develop the property in conformanc
e
w
i
t
h
t
h
e
m
a
t
e
r
i
a
l
s
revised and dated September 14, 1984, reviewed
a
n
d
a
p
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v
e
d
b
y
t
h
e
City Council on November 6, 1984, and attached
h
e
r
e
t
o
a
s
E
x
h
i
b
i
t
B
,
subject to such changes and modifications as p
r
o
v
i
d
e
d
h
e
r
e
i
n
.
O
w
n
e
r
shall not develop, construct upon, or maintai
n
t
h
e
p
r
o
p
e
r
t
y
i
n
a
n
y
other respect or manner than provided herein.
2. Owner covenants and agrees to the performan
c
e
a
n
d
o
b
s
e
r
v
a
n
c
e
b
y
Owner at such times and in such manner as prov
i
d
e
d
t
h
e
r
e
i
n
o
f
a
l
l
o
f
the terms, covenants, agreements, and con
d
i
t
i
o
n
s
s
e
t
f
o
r
t
h
i
n
Exhibit C, attached hereto and made a part her
e
o
f
.
3. Prior to issuance of any building permit upon the property, Owner
shall:
• A. Submit to the Director of Planning, and receive the
Director's approval of: .
1. A detailed landscape plan for the entire
development.
2. A revised site plan showing the sidewalk connections
to City West Parkway and trail connections along the
ponding area.
Upon approval by the Director of Planning, Owner shall
construct, or cause to be constructed, those improvements
listed above, in accordance with the plans thereby approved.
B. Submit to the City Engineer, and receive the City Engineer's
approval of plans for grading, streets, sanitary sewer,
water, storm sewer, storm water run-off and erosion control.
Upon approval by the City Engineer, Owner shall construct,
or cause to be constructed, those improvements listed above
In said plans, as approved by the City Engineer, in
accordance with Exhibit C, attached hereto.
4. Owner shall notify the City and the Watershed District 48 hours
prior to any grading, tree removal, or tree cutting on the property.
5. Owner agrees to place snow fencing at the construction limits within
the wooded areas prior to any grading upon the property.
Prior to issuance of any grading permit, Owner shall submit to the
Director of Planning and receive the Director's approval of a tree
inventory of those trees within the construction area and within 25
ft. outside of the construction area, indicating the size, type, and
location of all trees twelve (12) inches in diameter, or greater, at
a level 4.5 feet above ground level.
In the event any trees outside of the construction area are removed,
damaged, or destroyed, Owner shall, prior to issuance of any
building permit for the property, submit to the Director of
Planning, and receive the Director's approval of a replacement plan
for all trees removed, damaged, or destroyed outside of the
construction area. Owner further agrees that said trees shall be
replaced by similar tree species, diameter inch for diameter inch
(i.e. a Red Oak 12 inches in diameter may he replaced by three Red
Oaks four inches in diameter). The trees used for replacement shall
be no less than three inches in diameter.
Upon approval by the Director of Planning, Owner shall construct, or
cause to be constructed, those improvements listed above in said
plans, as approved by the Director of Planning.
6. As part of the Planned Unit Development District Review, Ci
t
y
h
e
r
e
b
y
grants Owner variance to allow up to 75% office usage within the
PUD-11-84-I-2-Park District.
7. Owner acknowledges that the property will benefit from an
y
f
u
t
u
r
e
improvements to Shady Oak Road in the vicinity of City We
s
t
a
n
d
agrees to pay its fair share of the corresponding special
assessments.
City West Business Center
Phases III and IV
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-33
A RESOLUTION APPROVING THE SUMMARY
OF ORDINANCE 124-84-PUD-11-84 AND ORDERING THE
PUBLICATION OF SAID SUMMARY
WHEREAS, Ordinance No. 124-84-PUD-11-84 was adopted and ordered published at
a regular meeting of the City Council of the City of Eden Prairie on the 22nd day of
January, 1985;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN
PRAIRIE:
A. That the text of the summary of Ordinance No. 124-84-PUD-11-84,
which is attached hereto, is approved, and the City Council finds
that said text clearly informs the public of the intent and effect
of said ordinance.
B. That said text shall be published once in the Eden Prairie News in a
body type no smaller than brevier or eight-point type, as defined in
Minn. Stat. sec. 331.07.
C. That a printed copy of the Ordinance shall be made available for
inspection by any person during regular office hours at the office
of the City Clerk and a copy of the entire text of the Ordinance
-shall be posted in the City Hall.
D. That Ordinance No. 124-84-PUD-11-84 shall be recorded in the
ordinance book, along with proof of publication required by
paragraph B herein, within 20 days after said publication.
ADOPTED by the City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST:
John D. Frane, City Clerk
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 124-84-PUD-11-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REM
O
V
I
N
G
C
E
R
T
A
I
N
L
A
N
D
F
R
O
M
O
N
E
ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE
L
E
G
A
L
D
E
S
C
R
I
P
T
I
O
N
S
O
F
L
A
N
D
IN EACH DISTRICT, AND ADOPTING BY REFERENCE CITY CODE C
H
A
P
T
E
R
1
A
N
D
S
E
C
T
I
O
N
1
1
.
9
9
,
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA,
O
R
D
A
I
N
S
:
'
Summary: This Ordinance allows rezoning of land located at City W
e
s
t
Parkway, north of Shady Oak Road, and east of Highw
a
y
#
1
6
9
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k
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C
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W
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t
Business Center Phases III and IV, from Rural Distr
i
c
t
t
o
P
U
D
1
1
-
8
4
-
I
-
2
-
P
a
r
k
,
subject to the terms and conditions of a developer's ag
r
e
e
m
e
n
t
.
E
x
h
i
b
i
t
A
,
i
n
c
l
u
d
e
d
with this Ordinance, gives the full legal description of
t
h
i
s
p
r
o
p
e
r
t
y
.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
/s/John D. Frane
/s/Gary D. Peterson
City clerk
Mayor
PUBLISHED in the Eden Prairie News on the day of , 1985.
(A full copy of the text of this Ordinance is available
f
r
o
m
t
h
e
C
i
t
y
C
l
e
r
k
.
)
Eden Prairie Apartments
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 122-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING ORDINANCE #192, AND,
ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER
THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance
(hereinafter, the "land") is legally described in Exhibit A attached hereto and made
a part hereof.
Section 2. That Ordinance #241 be amended by adding the following:
"Section 2. That the plans dated October 11, 1984, reviewed and
approved by the City Council November 6, 1984, for Eden Prairie
Apartments shall apply.
Section 3. City Code Chapter 1, entitled "General Provisions and
Definitions Applicable to the Entire City Code Including Penalty for Violation" and
Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their
entirety, by reference, as though repeated verbatim herein.
Section 4. This Ordinance shall become effective from and after its
passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden
Prairie on November 6, 1984, and finally read and adopted and ordered published at a
regular meeting of the City Council of said City on the 22nd day of January, 1985.
ATTEST:
John D. Frane, City Clerk Gary D. Peterson, Mayor
PUBLISHED in the Eden Prairie News on the day of
Exhibit A
Legal Description
Outlot F, and Lot 1, Block I, EDEMVALE 2ND ADDITION, Hennepin County, Minnesota
r;Z •-)
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 241
AN ORDIIANCE RELATING TO ZONING
AND AMENDING ORDINANCE NO. 135 Master's Condominiums
The Council of the City of Eden Prairie does ordain as follows:
Section 1. Appendix A of Ordinance No. 135 is amending by adding to
Section 9, Township 116, Range 22 as follows:
Located on 7. 4 acres of land in Edenvale PUD 70-4
Legally described as Lot 1, Block 4 in Outlot F.
Edenvale Second Addition.
Rezoning to RM-2. 5 for the construction of two 3 story condominiums
totalling 96 units by Weis Builders, subject to the terms of the Rezoning
Agreement executed between the Weis Builders and the City of Eden Prairie
April 4, 1974
First read at a regular meeting of the Council of the City of Eden Prairie
this 27th day of November and finally read, adopted and ordered published
at a regular meeting of the Council of said City on the ...9thday of April 1974.
David W. Osterholt, Mayor
ATTEST:
SEAL
Johp D. Frane • ,?lerk
Eden Prairie Apartments
DEVELOPER'S AGREEMENT
THIS AGREEMENT, made and entered into as of
, 1985, by
and between Quail Ridge Limited Partnership, a Minnesota limited partnership,
hereinafter referred to as "Developer," and the CITY OF EDEN PRAIRIE, a municipal
corporation, hereinafter referred to as "City:"
WITNESSETH:
WHEREAS, Developer has applied for a Zoning District Amendment within the
RM-2.5 District and preliminary platting of 6.47 acres for a, 108-unit apartment
building, to be known as Eden Prairie Apartments, located north of Valley View Road
and west of Mitchell Road, situated in Hennepin County, State of Minnesota, more
fully described in Exhibit A, attached hereto and made a part hereof and hereinafter
referred to as "the property;"
NOW, THEREFORE, in consideration of the City adopting Ordinance #122-84 and
Resolution #84-293, Developer covenants and agrees to construction upon,
development, and maintenance of said property as follows:
1. Developer shall plat and develop the property in conformance with
the materials dated October 11, 1984, as revised, reviewed and
approved by the City Council on November 6, 1984, and attached
hereto as Exhibit B, and made a part hereof, subject to such changes
and modifications as are provided herein. Developer shall not
develop, construct upon, or maintain the property in any other
respect or manner than provided herein.
2. Developer covenants and agrees to the performance and observance by
Developer at such times and in such manner as provided therein of
all of the terms, covenants, agreements, and conditions set forth in
Exhibit C, attached hereto and made a part hereof.
3. Prior to City approval of the final plat of the property, Developer
shall:
;CY]
A. Receive approval from the Board of Appeals for the types of
exterior materials to be used, if the type and amount of
exterior materials do not meet City Code requirements.
B. Submit to the Director of Planning, and receive the
Director's approval of a revised plans including the
following:
1. A realignment of the driveway entrance on to Valley
View Road to the east property line.
2. A revised landscape plan detailing the size and
types of plant materials to be included on the
property. Said plan shall include additional
screening on the northeast boundary of the site.
Upon approval by the Director of Planning, Developer shall
construct, or cause to be constructed, those improvements
listed above, as approved by the Director.
C. Submit to the City Engineer, and receive the City Engineer's
approval of the following:
1. Detailed erosion control and storm water run-off
plans.
2. Include within the final plat the necessary
additional right-of-way for Valley View Road along
the south boundary of the property.
3. A five-foot wide concrete sidewalk along the north
side of Valley View Road and the east side of the
public road along the west side of the property.
Upon approval by the City Engineer, Developer shall
construct, or cause to be constructed, those improvements
listed above, in accordance with Exhibit C, attached hereto.
4. Concurrent with site development, Developer agrees that public road
along the west boundary of the property shall be constructed to the
northern boundary line of the property, in accordance with Exhibit
C, attached hereto.
5. Developer agrees to confine grading to that area of the property
within the construction limits as shown on Exhibit B. Developer
shall place snow fencing at the construction limits within the
wooded areas prior to any grading upon the property.
Prior to issuance of any grading permit, Developer shall submit to
the Director of Planning and receive the Director's approval of a
tree inventory of those trees within the construction area and
within 25 ft. outside of the construction area, indicating the size,
type, and location of all trees twelve (12) inches in diameter, or
greater, at a level 4.5 feet above ground level.
If any trees are removed, damaged, or destroyed outside of the
construction limits, Developer agrees that prior to issuance of any
building permit for the property, Developer shall submit to the
Director of Planning, and receive the Director's approval of a
replacement plan for all trees removed, damaged, or destroyed
outside of the construction area. Developer further agrees that
said trees shall be replaced by similar tree species, diameter inch
for diameter inch (i.e. a Red Oak 12 inches in diameter may be
replaced by three Red Oaks four inches in diameter). The trees used
for replacement shall be no less than three inches in diameter.
Upon approval by the Director of Planning, Developer shall
construct, or cause to be constructed, those improvements listed
above in said plans, as approved by the Director of Planning.
6. Concurrent with construction of the structure on the property,
Developer shall construct a fence to be located along the boundary
line between the property and the Edenvale Golf Course as depicted
in Exhibit D, attached hereto and made a part hereof.
Eden Prairie Apartments
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-34
A RESOLUTION APPROVING THE SUMMARY
OF ORDINANCE 122-84 AND ORDERING THE
PUBLICATION OF SAID SUMMARY
WHEREAS, Ordinance No. 122-84 was adopted and ordered published at a regular
meeting of the City Council of the City of Eden Prairie on the 22nd day of January,
1985;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN
PRAIRIE:
A. That the text of the summary of Ordinance No. 122-84, which is
attached hereto, is approved, and the City Council finds that said
text clearly informs the public of the intent and effect 'of said
ordinance.
B. That said text shall be published once in the Eden Prairie News in a
body type no smaller than brevier or eight-point type, as defined in
Minn. Stat. sec. 331.07. .
C. That a printed copy of the Ordinance shall be made available for
Inspection by any person during regular office hours at the office
of the City Clerk and a copy of the entire text of the Ordinance
shall be posted in the City Hall.
D. That Ordinance No. 122-84 shall be recorded in the ordinance book,
along with proof of publication required by paragraph B herein,
within 20 days after said publication.
ADOPTED by the City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST:
John D. Frane, City Clerk
AIM
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 122-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REMOVING CERTAIN LAND FROM ONE
ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND
IN EACH DISTRICT, AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99,
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:-
2LEYIEra: This Ordinance allows rezoning of land located at Valley
View Road, west of Golf View Drive, east of the railroad tracks, known as Eden
Prairie Apartments, or Quail Ridge, within the RM-2.5 District, subject to the terms
and conditions of a developer's agreement. Exhibit A, included with this Ordinance,
gives the full legal description of this property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
/s/John D. Frane /s/Gary D. Peterson
City Clerk Mayor
PUBLISHED in the Eden Prairie News on the day of , 1985.
(A full copy of the text of this Ordinance is available from the City Clerk.)
Bluffs East 3rd Addition
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 128-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING ORDINANCE #192, AND,
ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER
THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance
(hereinafter, the "land") is legally described in Exhibit A attached hereto and made
a part hereof.
Section 2. That Ordinance #107-84 be amended as follows:
"Section 2. That action was duly initiated proposing that the
land be removed from the R1-13.5 District and be placed in the
R1-9.5 District."
"Section 3. That the proposal is hereby adopted and the land
shall be and hereby is removed from the R1-13.5 District and shall
be included hereafter in the R1-9.5 District, and the legal
descriptions of land in each District referred to in City Code,
Section 11.03, Subdivision 1, Subparagraph B, shall be, and are
amended accordingly."
Section 3. City Code Chapter 1, entitled "General Provisions and
Definitions Applicable to the Entire City Code Including Penalty for Violation" and
Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their
entirety, by reference, as though repeated verbatim herein.
Section 4. This Ordinance shall become effective from and after its
passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden
Prairie on December 18, 1984, and finally read and adopted and ordered published at
a regular meeting of the City Council of said City on the 22nd day of January, 1985.
ATTEST:
John D. Frane, City Cler-7k— Gary 67—FeTerson, Mayor
PUBLISHED in the Eden Prairie News on the . day of
Exhibit A
Legal Description
Lots 1-23, Block 2, BLUFFS EAST 3RD ADDITION, Hennepin County, Minnesota
Bluffs East 3rd Addition
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 107-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REMOVING CERTAIN LAND FROM ONE
ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND
IN EACH DIS1RICT, AND, ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance
(hereinafter, the "land") is legally described in Exhibit A attached hereto and made
a part hereof.
Section 2. That action was duly initiated proposing that the land be
removed from the Rural District and be placed in the R1-13.5 District.
Section 3. That the proposal is hereby adopted and the land shall be,
and hereby is removed from the Rural District and shall be included hereafter in the
R1-13.5 District, and the legal descriptions of land in each District referred to in
City Code, Section 11.03, Subdivision 1, Subparagraph B, shall be, and are amended
accordingly.
Section 4. City Code Chapter 1, entitled "General Provisions and
Definitions Applicable to the Entire City Code Including Penalty for Violation" and
Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their
entirety, by reference, as though repeated verbatim herein.
Section 5. The land shall be subject to the terms and conditions of
that certain Developer's Agreement dated as of November 6 , entered into
between the Bluffs Company and the City of Eden Prairie, which Agreement is hereby
made a part hereof.
Section 6. This Ordinance shall become effective from and after its
passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden
Prairie on the 4th day of September, 1984, and finally read and adopted and ordered
published at a regular meeting of the City Council of said City on the 6th day of
November, 1984
ATTEST:
Z.O1V-a. Frane,--CT57—C1erk loto)fganvd. lOnzel, Mayor
(,// PUBLISHED in the Eden Prairie News on the 21st day of November. 1984 .
2.(.4(.1
ATTACHMENT A
BLUFFS EAST 3RD ADDITION
LEGAL DESCRIPTION
Outlot D and Outlot E, Bluffs East 1st Addition, Hennepin County, Minnesota
gi/5
Bluffs East 3rd Addition
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-32
A RESOLUTION APPROVING THE SUMMARY
OF ORDINANCE 128-84 AND ORDERING THE
PUBLICATION OF SAID SUMMARY
WHEREAS, Ordinance No. 128-84 was adopted and ordered published at a regular
meeting of the City Council of the City of Eden Prairie on the 22nd day of January,
1985;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN
PRAIRIE:
A. That the text of the summary of Ordinance No. 128-84, which is
attached hereto, is approved, and the City Council finds that said
text clearly informs the public of the intent and effect of said
ordinance.
B. That said text shall be published once in the Eden Prairie News in a
body type no smaller than brevier or eight-point type, as defined in
Minn. Stat. sec. 331.07.
C. That a printed copy of the Ordinance shall be made available for
inspection by any person during regular office hours at the office
of the City Clerk and a copy of the entire text of the Ordinance
shall be posted in the City Hall.
D. That Ordinance No. 128-84 shall be recorded in the ordinance book,
along with proof of publication required by paragraph B herein,
within 20 days after said publication.
ADOPTED by the City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST:
John D. Frane, C ty Clerk
,Z46
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 128-84
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REMOVING CERTAIN LAND FROM ONE
ZONING DISTRICT AND PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF LAND
IN EACH DISTRICT, AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99,
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:*
Summary: This Ordinance allows rezoning of land located at Lee
Drive, west of Franlo Road, east of Meade Lane, known as Bluffs East 3rd Addition,
from the R1-13.5 District to the R1-9.5 District, subject to the terms and
conditions of a developer's agreement. Exhibit A, included with this Ordinance,
gives the full legal description of this property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
/s/John D. Frane
/s/Gary D. Peterson
City Clerk Mayor
PUBLISHED in the Eden Prairie News on the day of , 1985.
(A full copy of the text of this Ordinance is available from the City Clerk.)
2 q1
Bluffs East 3rd Addition
(Revised)
SUPPLEMENT TO
DEVELOPER'S AGREEMENT
This Supplement to Developer's Agreement made and entered into as of this
day of • 1985, by and between the BLUFFS COMPANY, INC..
a Minnesota corporation, owners of the property as described in the developer's
agreement between the Bluffs Company, Inc., a Minnesota corporation, and the City of
Eden Prairie, for Bluffs East 3rd Addition, dated November 6, 1984, and the City of
Eden Prairie, a municipal corporation, hereinafter referred to as "City;"
WHEREAS, the Bluffs Company, Inc., and City made and entered into a
Developer's Agreement, dated November 6, 1984, for Bluffs East 3rd Addition (the
"Developer's Agreement"); and,
WHEREAS, the parties desire to amend said agreement for the property
referred to in said agreement, the property being as described in Exhibit A,
attached hereto and made a part hereof;
NOW, THEREFORE, it is agreed by and between the parties thereto as follows:
1. The Developer's Agreement shall be and hereby is supplemented and amended in
the following respect:
The page I, the second paragraph shall be amended to read as
follows: "WHEREAS Developer has applied for rezoning from R1-13.5
to R1-9.5 for approximately 9.63 acres. . ."
2. The Bluffs Company. Inc., agrees to all of the terms and conditions and
accepts the obligations of the "Owner" under the Developer's Agreement, as
amended and supplemented herein.
2
Bluffs East 3rd Addition
DEVELOPER'S AGREEMENT
THIS AGREEMENT, made and entered into as of nei k tct 6 , 1984, by
and between the Bluffs Company, a Minnesota corporation, hereinafter referred to as
"Developer," and the CITY OF EDEN PRAIRIE, a municipal corporation, hereinafter
referred to as "City:"
WITNESSETH:
WHEREAS, Developer has applied for rezoning from Rural to R1-13.5 for
approximately 9.63 acres and preliminary platting of approximately 9.63 acres for
Bluffs East 3rd Addition, located south of Lee Drive, Lane, south of Purgatory
Creek, situated in Hennepin County, State of Minnesota, more fully described in
Exhibit A, attached hereto and made a part tiereof and hereinafter referred to as
"the property:" and,
WHEREAS, Developer has applied to City to develop the property for 29 single
family detached units;
NOW, THEREFORE, in consideration of the City adopting Ordinance #107-84 and
Resolution #84-234, Developer covenants and agrees to construction upon,
development, and maintenance of said property as follows:
1. Developer shall plat and develop the propertyin conformance with
the materials dated June 26, 1984, as revised, reviewed and approved
by the City Council on September 4, 1984, and attached hereto as
Exhibit B, and made a part hereof, subject to such changes and •
modifications as are provided herein. Developer shall not develop,
construct upon, or maintain the property in any other respect or
manner than provided herein.
2. Developer covenants and agrees to the performance and observance by
Developer at such times and in such manner as provided therein of
all or the terms, covenants, agreements, and conditions set forth in
2,0
Exhibit C, attached hereto and made a part hereof.
3. Prior to release of the final plat by the City, Developer shall:
A. Submit to the City Engineer, and receive the City Engineer's
approval of the following:
1. Final storm water drainage plans consistent with the
plans for the southeast quadrant of the City for
drainage purposes.
2. Detailed plans for sanitary sewer, water, and
streets.
Upon approval by the City Engineer, Developer shall
construct, or cause to be constructed, those plans listed
above, in accordance with Exhibit C attached hereto.
4. Prior to issuance of any building permit for the property, Developer
shall:
Post a temporary dead end sign at the end of Meade Lane.
Submit to the Director of Planning, and obtain the
Director's approval of individual plans for each lot along
Purgatory Creek, showing individual erosion control,
grading, and restoration plans.
C. Submit to the City Engineer, and receive the City Engineer's
approval of individual erosion control and grading bonds for
each lot of the property along Purgatory Creek, assuring
compliance with the individual erosion control, grading, and
restoration plans.
Upon approval by the Director of Planning and the City Engineer,
Developer shall construct, or cause to be constructed, those
improvements listed above in accordance with the approved plans.
5. Upon completion of individual structures, Developer shall:
6 / A. Sod each lot from the back of the curb to the back of the
individual structure.
B. Sod all drainage swales and graded areas with slopes in
excess of 3-1 as part of the overall site grading
restoration.
Said improvements shall be bonded in accordance with Exhibit C,
attached hereto.
A.
1 B.
9,S0
IN WITNESS WHEREOF, the parties to this Agreement have caused these
presents to be executed as of the day and year aforesaid.
CITY OF EDEN PRAIRIE
§ang/IE Popzel, Mayor
STATE OF MINNESOTA)
)SS.
COUNTY OF HENNEPIN)
/ The foregoinginstrument was acknowledged before me this & day of
LS/ , 1984, by Wolfgang H. Penzel, the Mayor, and Carl J. Jullie,
the City Manager, of the City of Eden Prairie, a Minnesota municipal corportation,
on behalf of the corporation.
KATE ItILEEEEn V./(1.4.-/L aS
44...1414a P1/1111CC — AMINNAI4400TTAA Notary Public HiNNiEEPPIINN CCOUOUNNITYY
AApr. 6A, 11998R90 cOrnntits.otl o‘p.m. —pr.
BLUFFS COMPANY, INC.
STATE OF MINNESOTA)
)SS.
COUNTY OF HENNEPIN)
The foregoing instrument was acknowledged before me this _,92 '
ofii.jikeilA , 1984, by the h.:2,eL.0-= of the Bluffs Co:Wany, a Minnesota corporation, on behalf of the corporation.
•
Lirda U. Petty
WWI l'1,•14 • 41.4 4441
14, {..41.,n :11i(
1%,
4,,e4 4444. I0110
,
, [,L-3 notary) pui, ic
MEMORANDUM
THRU:
FROM:
DATE:
SUBJECT:
.Mayor and City Council
Carl Jullic, City Manager
Stuart A. Fox, City Forester
January 15, 1985
Public Hearing for the Removal of Diseased Trees on Private
Property by Contract
The staff has made several attempts to have the affected property owners remove
their Dutch elm diseased (DED) trees. To date the procedures have been:
1. Original notification - summer of 1984. Card lists the number of
trees marked, diameters and date trees are to be removed by - 20
days after notification.
2. Second notification letter sent to property owners October 16, 1984.
(copy attached)
• 3. Date set for public hearing December 18, 1984 Council meeting.
4. Public notification of property owners published in Eden Prairie
News January 16, 1983. Letter also sent to property owners informing
them of the January 22, 1985 public hearing.
A complete list of the affected property owners is attached and includes estimated
removal costs. These costs are based on $9 per diameter inch of tree which was the
average bid price for the summer of 1984. Some of the property owners on the list
have contacted staff regarding a target date for the removal of their trees and
staff will continue to work with these property owners. However, many have not
complied with the City Code Section 9.62. .
In past years, every attempt to permit homeowners time, up to April 1, for removing
their trees have been exercised, however, this caused several problems. Time re-
quirements, snow and yard conditions combined with road restrictions has delayed
the removal of trees by bid until late May if work is not started until April 1st.
The staff recommends the Council require abatement of the trees on the attached list
by Resolution ss 751 with removal to begin after February 1, 1985.
SAF:md
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 85-31
RESOLUTION ORDERING A PUBLIC IMPROVEMENT
FOR WE REMOVAL OF DISEASED ELM TREES
. WHEREAS, the City Council fixed the 22nd day of January, 1985 for
a Public Hearing on the proposed improvement to remove diseased elm
trees from private lands and,
WHEREAS, all property owners whose property is liable to be
assessed for the making of this improvement have been notified and
notice has been published by law;
NOW, THEREFORE, BE IT RESOLVED, that
1. Such improvement is hereby ordered.
2. The City Forester is authorized to advertise for bids
for the removal of said trees. (Set attached list of
properties)
ADOPTED,- by the City Council of the City of Eden Prairie this 22nd
day of January, 1985.
Gary D. Peterson, Mayor
ATTEST:
John U. Franc!, City Clerk SEAL
CITY OFFICES / 6950 HEN PRAIRIE 8000/ WEN PRAIRIE. MN 55344-2499 / TELEPHONE 16121937.2262 LT -
October 16, 1984
Dear Landowner:.
This past past summer, as you may recall, the trees on your property were
i
n
s
p
e
c
t
e
d
t
o
detect trees diseased with either Dutch elm disease or oak wil
t
d
i
s
e
a
s
e
.
S
h
o
r
t
l
y
thereafter you received a notice, pursuant to City Code 9.62, t
o
r
e
m
o
v
e
t
r
e
e
s
t
h
a
t
had been identified and marked during the inspection process.
I
n
a
d
d
i
t
i
o
n
,
y
o
u
were asked to notify the Forestry Department when the trees had
b
e
e
n
r
e
m
o
v
e
d
.
O
u
r
program relies ona phone call or some other form of corresponde
n
c
e
f
r
o
m
y
o
u
s
o
t
h
a
t
the status of your tree(s) is correctly indicated in our record
s
.
To date, our records indicate that the diseased tree(s) has not b
e
e
n
r
e
m
o
v
e
d
,
a
n
d
we request that you make arrangements to complete such removal n
o
t
l
a
t
e
r
t
h
a
n
November 12, 1984. If removal is not completed by this date, it w
i
l
l
b
e
n
e
c
e
s
s
a
r
y
for ustorecommend to the City Council that the trees be remove
d
p
u
r
s
u
a
n
t
t
o
C
i
t
y
Code 9.62. This process involves holding a public hearing, the h
i
r
i
n
g
o
f
a
c
o
n
t
r
a
c
-
tor, the removal being billed to you or added to your property
t
a
x
e
s
a
s
a
s
p
e
c
i
a
l
assessment.
Whenever possible, we try to avoid this cumbersome process, and y
o
u
r
f
u
l
l
c
o
o
p
e
r
a
-
tion on this matter is sincerely appreciated.
If you have completed removal, contracted removal or just need t
h
e
d
i
s
e
a
s
e
d
t
r
e
e
s
hauled, please let us know. Call Marlys at 937-2262, ext. 36, so
t
h
a
t
w
e
c
a
n
r
e
-
cord the proper information on your card.
If you have any additional questions in regard to this matter, p
l
e
a
s
e
f
e
e
l
f
r
e
e
t
o
call me at 937-2262, ext. 48.
Sincerely,
YAt40-JOAX
Stuart A. Fox •
City Forester
SAF:md
January 16, 1985 NAME _ ADDRESS Mailing LOCATION OF TREES # TREES DATE MARKED EST. COST CONVENTS Michael Adams 9720 Franlo Road 3-116-22-44-0019 Cardinal Creek 2nd r,../- 14 ill ric 7 4 8/31/84 $225 . Robert Arp 15910 Cedar Ridge Rd. 21-116-22-23-0014 Eden Hills 1st Lot 11 Bloc.): 7 5-116-22-11-0001 1 37 6/28/84 7/24/84 200 3,200 B-T Land ' 1055 E. Wayzata Blvd. Wayzata, Minn. 55391 Joseph Bilcik 9432 Clubhouse Road • 25-116-22-21-0020 Olympic Hills 1st Lot 11 Block 2 2 6/ 8/84 90 1-..- Bluffs Company 7460 Market Place Drive 25-116-22-44-0007 8 7/6/84 600 Bluffs Company " . 25-116-22-41-0065 16 7/6/84 800 Don Breitenstein 6930 Ticonderoga Trail 6-116-22-34-0009 Bellhurst Addition Lot 4 Block 3 1 8/28/84 150 Tom Brokke 9322 Overlook Trail 24-116-22-34-0035 Olympic Hills 2nd Lot 13 Block. 3 1 8/2/84 60 Thomas Carmody 8595 Mitchell Road 15-116-22-34-0026 15-116-22-43-0001 39 8/22/84 2,200 • Cho yenne Land Co . 15500 Wayzata Blvd. #742 Wayzata. Minn. SSigl 3-116-22-31-0003 Tanager Creek anti r.t....k. 9 8/24/84 650 Cheyenne Land Co. . 3-116-22-24-0010 Tanager Creek Outlot D 14 8/24/84 900
January 16, 1985 NAME ADDRESS Mailing LOCATION OF TREES # TREES DATE MARKED EST. COST COMMENTS Chicaw, Milwaukee, St. Paul RR Depot, 400 tTiljRTF8A, Minn. 55024 RR R.O.W. Through City 61 8/21/84 $1,300 90% under 7" diameter Crest Investment 8899 Hidden Oaks Drive - . Hidden Oaks Lot 4 Block 2 4 7/2/84 420 Dell wood Associates 6440 Flying Cloud Drive 6-116-22-31-0026 Dellwood Int 1 RI„.1, 2 8 6/11/84 230 All under 6" diameter u 6-116-22-31-0008 Dellwood Tnt...1 Bind( 1 2 6/11/84 60 Both under 5" diameter ).---_ Jonathan Dodge 11142 Mount Curve . 24-116-22-33-0002 Olympic Hills 7th 1 6/18/84 60 Joseph Dolejsi 6445 192nd Ave. 6-116-22-23-0003 59 7/20/84 4,000 Working on should be done Levito Dumalag 16651 No. Hillcrest 8-116-22-12-0032 1 Mk2Lagasiates 1 7/5/184 75 Working on 10-23 84 Eden 5000 Properties 9360 Crestwood Terrace 7-116-22-41-0001 91 7/30/84 3,500 E. P. Methodist Ch. 15050 Scenic Heights Road 16-116-22-13-0005 3 7/18/84 170 Family Relocation Services 7645 Metro Blvd. Edina, Minnesota 55435 23-116-22-22-0088 Lake Eden North Lot 16 Block 1 1 8/7/84 60 - Walter Fields 18802 Oak Ridge Road 4-116-22-22-0060 Nottingham Forest Lot 4 Block 1 2 8128/84 250 To be completee by Jan. 23-S5
January 16, It NAME ADDRESS Mailing LOCATION OF TREES I TREES DATE MARKED EST. COST CONNENTS 1st Natl Bank of 332 Main Street 23-116-22-22-0005 4 8/29/84 $250 St. Paul St. Paul, Minn. 55101 8200 Normandale Blvd. 7/17/84 GNR Land Co'. ft301 to k A. 6-116-22-12-0001 7 8/8/84 290 9-116-22-32-0022 Robert Goldenberg 7590 Superior Terrace Westgate Addition o 1 8/14/84 50 D. Grad 6750 Woodhill Trail 4-116-22-31-0020 Edenvale llth Addition ot 2' B1 2 7/5/84- 8/10/84 230 Donald Hanson 7170 Bryant Lake Road 12-116-22-22-0002 1 8/17/84 190 Thelma Haynes 6425 Beach Road • 2-116-22-23-0006 Bryant Lake View Estates 1 8/23/84 50 ---..t Lot 1 Block 1 3-116-22-33-0033 John Hendrikson 14101 Crown Drive Kings Court 2nd Addition 2 8/8/84 330 Lot 5 Block 4 John Hermes 14317 West 62nd Street 3-116-22-22-0005 2 8/7/84 160 Richard Hunt 7300 Prairie View Drive 10-116-22-24-0014 Prairie View 1 8/27/82 90 Will work on Lot 10 Block 1 26-116-22-22-0072 Hustad Developmegt 7460 Market Place Drive Overlook Place 1 6/15/84 50 Lot 8 Block 2 1-116-22-32-0007 Huitad Development 7460 Market Place Drive aqdynagfe lHills 1 8/22/84 $140 7-116-22-21-0035 'Jarip Corporation 18930 Lotus View Drive Maple Leaf Acres 9th 200 2 6/20/84 Lot 1 Block 1 4-116-22-24-0007 Allan Johnson 6507 Kurtz Lane Birch Island Acres 1 7/5/84 125 Lot 8
January 16, 191' NAME I ADDRESS nailin LOCATION.OF TREES I # TREES DATE 1 EST. MARKED COST - ---- COnnENTS Kyllo Development 8100 Penn Ave. South Bloomington, Minn. 55431 i 10-116-22-12-0054 Arbor Glen Ntlot 8 25 8/27/S4 1,000 John Liepke 15208 Scenic Heights Road 16-116-22-24-0016 5 6/14/84 990 Jim McCracken t 12655 Valley View Road 11-116-22-23-0002 . 20 8/28/84 1,500 - Hestia Homes 9-116-22-23-0004 3 8/17 /84 200 Bill Mack 4656 Nine Oaks Circle Bloomington, Minn. 55437 2-116-22-33-0005 The Cove Lot 1 Block 3 3 8/22/84 200 John Markum 137 15th Ave. North Hopkins, Minn. 55343 6-116-22-11-0007 6-116-22-11-0004 6-116-22-11-0002 3 7/17/84 270 ,. t..,`.1 e.<1. C.C. Miller Neill Lake Townhouse 8059 Kentucky Ave. South Bloomington, Minn. 55438_ 17-116-22-41-0001 5 8/29/84 330 c/o Jeff Adamscheck 9036 Neill Lake Road Common Ground Neill Lake Condominiums Phase III 15 8/1/84 $720 nary Nelson 9555 Franlo Road 25-116-22-12-0003 2 6/7/84 100 Northrup King 13410 Research Road 22-116-22-11-0001 22-116-22-14-0001 22-116-22-41-0001 113 8/18/84 4,200 . Peter Panjwani 9265 Talus Circle ' 24-116-22 -4 3-0032 Amsden Hills 3rd Lot 4 Block 2 1 6/15/84 70 Robert Perry 10726 James Circle ." Bloomington, Minn. 55431 6-116-22-33-0008 Maple Knoll 11 6/8/84 18/2/84 980 John Peterson 8401 Eden Prairie Road 17-116-22-44-0009 1 8/29/84 ......____ 140 ... working on
January 16, 1955 NAME ADDRESS Mailing LOCATION OF TREES # TREES DATE MARKED EST. COST COMMENTS Larry Pomerleau 15044 Woodhill Trail 4-116-22-43-0056 Linden Pond Addition Lot 7 Block 3 1 7/3/84 40 Jon Pufahl 16406 Easy Street 17-116-22-14-0013 1 — 8/27/84 100 Partially Done Red Rock Homeowners Association C o John Houston 13009 Diamond Path Way Apple Valley, Minn. 55124 .- .- - 4-0047 Red Rock Hills 3rd Outlot B 3 6/20/84 160 Relocation Realty Attn: Teresa Barthol 11000 Prairie Lakes Drive Eden Prairie, Minn. 55344 4-116-22-34-0072 Edenale 14th Addition ot 3 Block 1 11 7/5/84 585 Dan Ringhausen 8415 Eden Prairie Road 17-116-22-44-0010 3 8/29/84 8425 working on done by 2-1-85 Don Rose 15909 South Eden Drive 4-116-22-22-0024 Edenveiw Lot 14 Block 3 2 6/26/84 8/8/84 180 D. Tiwari 9930 Cromwell Drive 5-116-22-31-0006 Prairie East 6th Addition Lot 2 Block 1 2 8/7/84 150 Lelan Noll 14115 Crown Drive 3-116-22-33-0034 Kings Court 2nd Lot 6 Block 4 1 7/13/84 200 Waiting for NSP __ _
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE 1-85
BE IT ORDAINED by the Eden Prairie City Council that the following
street shall be renamed:
South Shore Drive between Ticonderga Trail and Muirfield Additon to
Winchester Lane.
FIRST READ at a regular meeting of the City Council of the City of
Eden Prairie on January 22, 1985, and finally read, adopted and ordered
published at a regular meeting of the Council of said City on the 5th day of
February, 1985.
ATTEST:
Gary D. Peterson, Mayor
SEAL
John D. Frane, Clerk
2,6,0
VAC 85-1
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 85.30
VACATION OF RIGHT-OF-WAY AND
UTILITY EASEMENT IN THE NORTHWEST 1/4
OF THE NORTHEAST 1/4 OF SECTION 7
WHEREAS, the City of Eden Prairie has a certain right-of-way and
utility easement described as follows:
The westerly 10.00 feet of the Southerly 140.00 feet of
the following described property:
That part of the Northeast 1/4 of the Northeast 1/4 of Section
7, Township 116, Range 22, lying North of a line drawn from
a point on the East line of said Section 7 distant 1123.88
feet South from the Northeast corner of said Section 7 to a
point on the West line of the Northeast 1/4 of the Northeast
1/4 of said Section 7, distant 1155.48 feet South from the
Northwest corner of said Northeast 1/4 of the Northeast 1/4,
according to the Government survey thereof.
WHEREAS, a public hearing was held on January 22, 1985, after due
notice was published and posted as required by law.
WHEREAS, it has been determined that the said right-of-way and
utility easement are not necessary and have no interest to the public,
therefore, should be vacated.
follows: NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council as
1. Said right-of-way and utility easement as described above are
hereby vacated.
2. The City Clerk shall prepare a notice of completion of the
proceedings in accordance with M.S.A. 412.851.
ADOPTED by the Eden Prairie City Council on January 22, 1985.
Gary D. Peterson, Mayor
ATTEST:
SEAL
John D. Frane, Clerk
261
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MEMO
TO:
FROM:
THROUGH:
DATE:
REGARDING:
Mayor and City Council
Steve Durham, Assistant Planner
Chris Enger, Director of Planning
January 17, 1985
TRANSFER OF CDBG FUNDS FROM CONTINGENCY ACCOUNT TO ACQUISITION
OF REAL PROPERTY ACCOUNT
In July of 1984, CDBG funds, designated for the development of senior housing,
were appropriated into a six-month CDBG contingency account. The amount of
$47,638.00, was to remain in this account until a specific development
proposal was submitted to Eden Prairie.
Derrick Land Company has submitted a senior housing development proposal to
the Planning Department for 56 apartment units with 51 percent and up to 100
percent of the units designated for low income elderly.
Because the six month time limit for the CDBG contingency account is
exhausted, the City must appropriate the money to a specific senior housing
project account. A public hearing to transfer these funds is required by
Hennepin County to allow citizen participation. Hennepin County and HUD
representatives agree that the funds are eligible for this activity provided
specific assurances between the developer and Eden Prairie be met. Final
action to re-program the funds, with a resolution, will occur at a later date
when specific details of this program are defined.
26t1
LICENSE FEES-LIQUOR STORE
CONFERENCE - ENG DEPT
COLD WEATHER MASKS-POLICE DEPT
JANUARY 1985 RENT - LIQUOR STORE
PACKET DELIVERIES
EXPENSES
WINE
WINE
WINE
WINE
LIQUOR
LIQUOR
LIQUOR
CONFERENCE
CONFERENCE
VOLLEYBALL OFFICIAL/FEES PD
SEMINAR-P/5
BEER
BEER
MIXES
BEER
BEER
MIXES
BEER
BEER
BEER
BEER
BEER
MIXES
-RELEASE ESCROW MONEY FOR CITY WEST
JOGGING TRAIL
CHANGE FUND-COMMUNITY SERVICES
DUES-POLICE DEPT
REFUND-EXERCISE CLASSES
REFUND-SWIMMING CLASSES
REFUND-EXERCISE CLASSES
REFUND-EXERCISE CLASSES
REFUND -SKATING CLASSES
REFUND-EXERCISE CLASSES
JANUARY RENT
SERVICE
SCHOOL-BUILDING DEPT
CONFERENCE-BUILDING DEPT
SERVICE
WINE
WINE
WINE
WINE
LIQUOR
LIQUOR
LIQUOR
WINE
WINE
REFUND-SKI TRIP
59.53-
12.00
50.00
80.50
3943.49
39.00
61.64
1418.01
1134.31
3752.61
145.44
1392.75
4714.39
1168.99
200.00
50.00
50.00
20.00
40.00
254.27
563.94
387.25
8377.45
639.70
9747.02
3267.50
5780.80
3360.05
5579.60
112.55
4420.50
75.00
15.00
26.00
8.34
26.00
26.00
12.00
26.00
3912.36
695.73
73.50
500.00
245.88
565.07
440.96
328.40
2000.25
2096.42
4177.89
4231.60
2346.99
68.07
7.?5
JANUARY 22,1985
17614 VOID OUT CHECK
: la MN UFPT OF P/S
NCSPA
: 16058 TOUSELY SPORTS CENTER
18059 SUPPLEES 7 HI ENTER INC
2050 DANA GIBBS
18061 PETTY CASH
18062 TWIN CITY WINE CO
18063 PRIOR WINE CO
18064 JOHNSON BROTHERS WHOLESALE LIQUOR
18065 CAPITOL CITY DISTRIBUTING CO
18066 GRIGGS COOPER & CO INC
18067 ED PHILLIPS & SONS CO
18068 INTERCONTINENTAL PCKG CO
18069 LEAGUE OF MINNESOTA CITIES
18070 RADISSON HOTEL ST PAUL
18071 DAVID CARSTENSON
18072 CPAC
18073 REX DISTRIBUTING CO
18074 CAPITOL CITY DISTRIBUTING CO
18075 PEPSI/7-UP BOTTLING CO
18076 KIRSCH DISTRIBUTING CO
18077 CITY CLUB DISTRIBUTING CO
18078 COCA COLA BOTTLING CO
18079 THORPE DISTRIBUTING CO
)8nR0 GRIGGS BEER DIST INC
1. 1 EAST SIDE BEVERAGE CO
18082 DAY DISTRIBUTING CO
18083 BEER WHOLESALERS INC
18084 ROYAL CROWN BEVERAGE CO
18085 MINNESOTA VALLEY LANDSCAPE INC
18086 PETTY CASH
18087 MINNESOTA CRIME PREVENTION
18088 BARB SIEGLE
18089 GIRL SCOUT TROOP 559
16090 JUDY POTTER
18091 KAREN SWIGART
18092 JOEL LINDGREN
18093 CINDY HALTERS
18094 JASON-NORTHCO PROPERTIES
18095 MINNESOTA GAS CO
18096 AAGE REFFSGAARD
18097 UNIVERSITY OF MINNESOTA
18098 MINNESOTA GAS CO
18099 CAPITOL CITY DISTRIBUTING CO
18100 PRIOR WINE CO
18101 FAUST'S & SONS CO
18102 EAGLE VINE CO
1E1103 JOHNSON BROTHERS WHOLESALE LIQUOR
1"n4 G'iZIGGS COOPiT.R & CO INC
1 Jr, Er PHILLIPS & SONS CO
18106 QUALITY WINE CO
1810/ 'MU CITY WINE CO
18108 SlEPHANIE BALL
8265944 6f).
18109 AFTON ALPS
18110 DICK BERG
18111 JUDY PETERSON
18112 DARLA YERKES
14" BRENT BAKER
18'1.4 JACOB PE111PIECE
18115 MELISSA MOESCHL
18116 EMILY HIPP
18117 BARBARA DIERS
18118 HOPKINS POSTMASTER
18119 ACCUEASE
18120 AMERICAN LINEN SUPPLY CO
18121 AMERICAN PLANNING ASSOC
18122 AMERICAN PLANNING ASSOCIATION
18123 AMERICAN SOCIETY OF COMPOSERS AUT
18124 AMERICAN SOCIETY FOR INDUSTRIAL S
18125 AMI PRODUCTS INC
18126 EARL F ANDERSEN & ASSOC INC
18127 DALE ARNDT
18128 ASPLUND COFFEE CO INC
18129 ASSOCIATED LIGHOGRAPHERS INC
18130 ASTLEFORD INTNL INC
18131
18132
18133
18134
18135
1( i
181.17
18138
18139
18140
18141
AT & T INFORMATION SYSTEMS
AT & T INFORMATION SYSTEMS
AUTO-HOME WAREHOUSE
BATTERY & TIRE WAREHOUSE INC
VERNON BERGSTROM
BESTOS PRODUCTS COMPANY
CITY OF BLOOMINGTON
MIKE BOGDEN
BOYER FORD TRUCKS INC
LEE BRANDT
BRAUN ENS TESTING INC
18142 BROWN PHOTO
18143 BRYAN ROCK PRODUCTS INC
18144 RICHARD B BURY
18145 BUTCHS BAR SUPPLY
18146 CARP:0X CORP
18147 CARLSON & CARLSON ASSOCIATES
18148 CARLSON THERMOPLASTICS
18149 BILL CARROLL
18150 CHANHASSEN BUMPER TO BUMPER
18151 RICHARD B OGILVIE TRUSTEE OF THE
18152 CLAREIS SAFETY EQUIPMENT INC
18153 COMMISSIONER OF TRANSPORTATION
18154 COPY EQUIPMENT INC
1P 1()5 CPT CORP
EXPENSES-SKI TRIP/FEES PD 451.00
REFUND-EXERCISE CLASSES 18.00
REFUND-EXERCISE CLASSES 17.00
REFUND-SKATING CLASSES 25.00
REFUND-SWIMMING CLASSES 12.00
REFUND-SWIMMING CLASSES 12.00
REFUND-SKA1ING CLASSES 18.00
REFUND-SWIMMING CLASSES 13.00
REFUND-SWIMMING CLASSES 17.00
POSTAGE-CITY HALL 5000.00
FORMS-COMMUNITY CENTER & COMMUNITY SERVICE 252.00
MOPS/LIQUOR STORE 17.70
EMPLOYMENT AD/PLANNING DEPT 50.00
BOOKS-PLANNING DEPT 34.50
1985 LICENSE FEE-COMMUNITY CENTER 412.50
DUES-POLICE DEPT 55.00
HYDRAULIC HOSES-EQUIPMENT MAINTENANCE 250.84
WARNING-POST DRIVER/SIGNS/STREET SIGNS 4397.57
DECEMBER 84 CUSTODIAL SERVICE 200.00
CONCESSION STAND SUPPLIES-COMMUNITY CENT 86.38
-PRINTING OF WINTER COMMUNITY EDUCATION 2821.25
BOOKS
-SPEEDOMETER GEAR/WHEEL STUDS/SPRINGS/GAS 135.22
CAP-EQUIPMENT MAINTENANCE
SERVICE 872.63
SERVICE 37.42
SPOTLIGHTS/BRACKETS-POLICE DEPT 90.02
OIL & AIR FILTERS-EQUIPMENT 128.39
1985 UNIFORM ALLOWANCE 400.00
SAFE-I-WAY TRANSFER UNITS-POLICE DEPT 292.12
OCT & NOV 84 IMPOUND SERVICE 1050.00
BASKETBALL OFFICIAL/FEED PD 137.50
PAINT-EQUIPMENT MAINTENANCE 17.13
HOCKEY OFFICIAL/FEES PD 30.00
-SERVICE -ANDERSON LAKES PKWY/CARMEL ADD/ 5496.05
LIFT STATION/LEE DATA SITE/VALLEY VIEW ROAD
-FILM-ASSESSING DEPT $256.25/F1LM FROCESS/ 379.07
POLICE DEPT/ENGINEERING & FIRE DEPT
ROCK 1100.80
REFUND CLOSED WATER & SEWER BILL 8.59
SUPPLIES-LIQUOR STORES 273.55
CARBON DIOXIDE-WATER DEPT 1213.10
SERVICE-POLICE DEPT 1081.00
VALVE-WATER DEPT 19.54
VOLLEYBALL & BASKETBALL OFFICIAL/FEES PD 120.00
-WATER PUMP/GAUCE/PAINT/REGULA1OR/WRENCH/ 1084.68
-SCREWDRIVER/PLIERS/GAS CAN/ELECTRICAL WIRE/
-SPARK PLUGS/THERMOSTAT/CARBURATOR KIT/
GASKET/AIR FILTERS
SERVICE-VALLEY VIEW ROAD 1748.35
FIRE GLOVES & MITTS-FIRE DEPT 1354.50
SERVICE-PRAIRIE CENTER DRIVE 4234.99
PLANHOLD FILE-ENGINEERING CEPT/BLUELINE/ 1025.91
OFFICE SUPPLIES-POLICE DEPT 135.00
3662630
266,
18156 CROWN RUBBER STAMP CO
18157 CUSTOM FIRE APPARATUS INC
18158 CUTLER MAGNER CO
18159 DAYTRONICS INC
r'71 DALCO
CRAIG W DAWSON
18162 DORHOLT INC
18163 DRISKILLS SUPER.VALU
18164 JOY EASTMAN
18165 THOMAS E EASTMAN
18166 EDEN PRAIRIE TRASHTRONICS
18167 FEDERAL RESERVE BANK
18168 COMMISSIONER OF REVENUE .
18169 DEPARTMENT OF EMPLOYEE RELATIONS
18170 AETNA LIFE INSURANCE & ANNUITY CO
18171 MINNESOTA STATE RETIREMENT SYSTEM
18172 GREAT WEST LIFE ASSURANCE CO
18173 UNITED WAY OF MINNEAPOLIS
18174 INTNL UNION OF OPERATING ENG
18175 PERA
18176 CITY OF EDINA
18177 ELVIN SAFETY SUPPLY INC
18178 EMPIRE-CROWN AUTO INC
18179 JEFFREY ELWELL
18180 RON ESS
18181 FASTENRITE
18182 FIRE INSTRUCTORS ASSN OF MN
18183 DEANNA FUNK
18184 G & K SERVICES
! 15 GRIFFC0 INC
GARDNER HARDWARE CO
18187 GENERAL COMMUNICATIONS INC
18188 GLIDDEN PAINT
18189 GOODYEAR AUTO SERVICE CENTERS
18190 GRAY AUTOMOTIVE PRODUCTS CO
18191 GUNNAR ELECTRIC CO INC
18192 JACK HACKING
18193 ROBERTS HAMILTON CO
18194 HANSEN THORP PELLINEN OLSON INC
18195 HARMON GLASS & GLAZING INC
18196 ROGER HAWKINSON
18197 MARK HEMANN
18198 HENNEPIN COUNTY TREASURER
18199 NENNEPIN COUNTY TREASURER
18200 CHARLES WIENER
18201 MARKUS W HILL
18202 IDENTI-KIT COMPANY INC
18203 IMPERIAL INC
16204 INDEPENDENT SCHOOL DIST #272
18205 INTL CONFERENCE OF BLDG OFFICIALS
16206 IRON MOUNTAIN FORGE CO
18207 JM OFFICE PRODUCTS INC
OFFICE SUPLIES-BUILDING DEPT & POLICE DEPT
FIRE EQUIPMENT
QUICKLIME-WATER DEPT
DRIVER UNIT-COMMUNITY CENTER
CLEANING SUPPLIES-FIRE & COMMUNITY CENTER
EXPENSES-ASSISTANT MANAGER
FORMS-ANIMAL CONTROL
CONCESSION STAND SUPPLIES-COMMUNITY CENTER
SUPPLIES-COMMUNITY CENTER
SUPPLIES-COMMUNITY CENTER
DECEMBER 84 TRASH REMOVAL
PAYROLL 1/11/85
PAYROLL 1/11/85
PAYROLL 1/11/85
PAYROLL 1/11/C5
PAYROLL 1/11/85
PAYROLL 1/11/85
PAYROLL 1/11/85
JANUARY DUES
PAYROLL 1/11/85
DECEMBER 84 TESTS
RAINCOAT-STREET DEPT
MUD FLAPS/FLOOR MATS
MILEAGE
HOCKEY OFFICIAL/FEES PD
CONCRETE ANCHORS-P/S BLDG
BOOKS-FIRE DEPT
UNIFORM CAP-POLICE DEPT
TOWELS/JACKETS/COVERALLS/MOPS
CHAIN-PARK MAINTENANCE
REPAIR LOCKS-COMMUNITY SERVICES
RADIO REPAIR & PARTS
PAINT-P/S BUILDING
4 TIRES-EQUIPMENT MAINTENANCE
FLOOR JACK & STANDS-POLICE DEPT
BALLASTS-P/W BUILDING
EXPENSES-POLICE DEPT
EQUIPMENT PARTS-WATER DEPT
SERVICE-BLUFFS WEST
WINDOW GLASS-ENGINEERING DEPT
BASKETBALL'OFFICIAL/FEES PD
HOCKEY & BASKETBALL OFFICIAL/FEES PD
-SHARE OF TRAFFIC SIGNAL-VALLEY VIEW ROAD
-WASHINGTON AVE/BAKER ROAD/DECEMBER 84 TREE
DEBRIS
BOOKS-MANAGER
BROOMBALL OFFICIAL/FEES PD
VOLLEYBALL OFFICIAL/FEES PD
EQUIPMENT RENTAL-POLICE DEPT
INSULATED WIRE/BOLTS & NUTS-POLICE DEPT
SUPPLIES•COMMUN1TY SERVICES
FIRE CODE BOOKS-BUILDING DEPT
PARK BENCH LEGS & ARM RESTS-SENIOR CENTER
OFFICE SUPPLIES
47.64
2405.80
1745.9?
402.25
211.24
11.00
795.00
391.06
51.22
8.00
300.00
17400.42
9375.32
13366.96
120.00
35.00
4144.00
117.81
668.85
15635.68
180.50
26.86
77.54
28.00
15.00
85.52
20.00
19.95
412.36
85.92
108.25
226.25
17.32
108.36
693.84
62.94
41.12
7.32
5837.99
659.34
50.00
95.00
32257.12
12.00
62.50
100.00
384.00
490.63
36.70
45.30
534.95
66.59
11006234
)G yi
18216 LA MASS MFG & SALES INC
18217 LAKELAND ENVELOPE COMPANY INC
18218 VOID OUT CHECK
18219 LAKESIDE FUSEE CORP WESTERN CONTA
18220 LASCO
18221 LEAGUE OF MN CITIES
18222 LEEF BROS INC
18223 LOGIS
18224 LYMAN LUMBER CO
18225 TOM MANARIN
18 -Li MASTERPIECE PIZZA INC
IL MATTS AUTO SERVICE INC
18228 BARBARA MATTSON
18229 MC KAY FLOOR COVERING
18230 MEDICAL OXYGEN & EQUIP CO
18231 METRO PRINTING INC
18232 METROPOLITAN WASTE CONTROL COMM
18233 KAREN MICHAEL
18234 MIDLAND PRODUCTS CO
18235 MINNESOTA COMMUNICATIONS CORP
18236 MPLS AREA CHAPTER
18237 MPLS STAR & TRIBUNE CO
18238 MN DEPT OF P/S
18239 MN PARK SUPERVISORS ASSOC
16240 MINNESOTA REC & PARK ASSN
18241 MINNESOTA SUBURBAN NEWSPAPERS INC
16242 MINNESOTA VALLEY ELECTRIC CO-OP
16243 M-V GAS CO
18244 MINNESOTA WANNER CO
18245 MIRAFI INC
18246 MODERN TIRE CO
18247 MOTOR PARTS SERVICE INC
18243 MPH INDUSTRIES INC
18249 MUNICILITE CO
-OFFICE SUPPLIES/3 TYPEWRITER STANDS/ 2023.06
SHREDDER-POLICE DEPT
OPEN GYM SUPERVISOR/FEES PD 45.00
LUMBER-FIRE DEPT/WATER & PARK MAINTENANCE 727.86
-PICK HANDLE/SPRAY PAINT/PIPE/SALT/SHOVEL/ 1767.79
-01L/LEVEL/HACKSAW BLADES/VALVE/NAILS
-VARNISH/BRUSHES/ROLLERS /BATTERIES/
-COOLER/ENAMEL PAINT/LIGHT BULBS/HOSES/HEAT
-TAPE/PIPE INSULATION/LIGHT SWITCH/KEYS/
-FLASHLIGH1S/SANDPAPER/WIRE/PLASTIC SHEETING/
CONTACT CEMENT/CAULK/HINGES
-DUCTWORK A ELBOW FOR CAR WASH BAY-P/W 275.00
BUILDING
-PLASTIC/PIPE INSULATION/LIGHT BULBS/ 1374.60
-FAUCET/D1SHES/SANDPAPER/BRACKETS/SOLDER/
DRILL SET/AIR COMPRESSOR/LEVEL/STAPLE GUN
TAPE-POLICE DEPT 52.40
-TROOPER RADAR SYSTEM WITH REMOTE CONTROL- 6542.45
POLICE DEPT
BAR FOR SNOW PLOW-PARK MAINTENANCE
82.15
ENVELOPES-ASSESSING DEPT
186.06
0.00
FLARES- POLICE DEPT
876.05
FIBERGLASS LADDER-STREET DEPT
219.00
DUES-CITY
2175.00
RUG SERVICE
235.40
DECEMBER 84 SERVICE
8685.30
LUMBER - PARK MAINTENANCE
322.86
HOCKEY OFFICIAL/FEES PD
90.00
REFUND-VENDING MACHINE LICENSE
375.00
TOWING SERVICE
25.00
SWIMMING INSTRUCTOR/FEES PD
39.00
REPAIR CARPET-CITY HALL
75.00
OXYGEN-FIRE DEPT
48.36
BUSINESS CARD-POLICE DEPT
155.00
FEBRUARY 84 SEWER SERVICE
93146.96
MILEAGE
47.50
CONCESSION STAND SUPPLIES-COMMUNITY CENTER
374.10
JANUARY 85 PAGER RENTAL
25.75
BOOKS-COMMUNITY CENTER
85.00
EMPLOYMENT AD-ASSESSING DEPT
91.80
CRT SERV10E-POLICE DEPT
40.00
DUES-PARK MAINTANANCE
15.00
VOLLEYBALL TEAM REGISTRATION/FEES PD
70.00
ADS-LIQUOR STORES
52.50
SERVICE
36.25
FUEL-SENIOR CENTER
309.76
AIR BOTTLE CARRIERS-FIRE DEPT
1600.00
LANDSCAPE MATERIAL- PARK MAINTENANCE
312.00
ROTATE WHEELS & ALIGN-EQUIPMENT MA1NT
18.95
-BRAKE SHOES/WHEEL CYLINDER/HOSE HEATER/
128.80
FUEL PUMP-EQUIPMENT MAINTENANCE
REPAIR RADAR-POLICE DEPT
44.35
STROBE LIGHTS-EQUIPMENT MAINTANANCE
159.00
18208 JAK OFFICE PRODUCTS CO
18209 TED JOHNSON
18210 JUSTUS LUMBER CO
257 KARULF HARDWARE INC
18212 KLEVE HTG & AIR GOND INC
18213 KRAEMERS HOME CENTER
18214 KROY INC
18215 KUSTOM QUALITY ELECTRONICS
REFUND-WATER & SEWER BILL 41.94
PARTS-TREE SKIDDER 5.80
BROOMBALL OFFICIAL/FEES PAID 36.00
PARTS-EQUIPMENT MAINTENANCE 12.24
SERVICE 5.07
REPAIR TAPE RECORDER-POLICE DEPT 47.25
SERVICE 4285.71
LABELS-LIQUOR STORE 275.00
HOCKEY OFFICIAL/FEES PAID 40.00
REPAIR CAR SEAT-EQUIPMENT MAINTENANCE 85.00
CONCESSION STAND SUPPLIES-COMMUNITY CENTER 185.00
EXPENSES-POLICE DEPT 27.45
OFFICE SUPPLIES-COMMUNITY CENTER 89.95
-ELECTRICAL WORK-FOREST HILLS SKATING 1935.20
-RINKS/FLUORESCENT LAMPS! INSTALL RECEPTACLES
FOR P/S BUILDING
SAND 8.04
BROOMBALL OFFICIAL/FEES PAID 48.00
SHARPEN ZAMBONI BLADES-COMMUNITY CENTER 135.81
BROOMBALL OFFICIAL/FEES PAID 62.50
CABLE/PINS/STRAPS-COMMUNITY CENTER 175.00
-CASH REGISTER PAPER/1985 MAINTENANCE 1146.65
AGREEMENT-LIQUOR STORE
1ST QTR 85 DISPATCHING SERVICE 14432.33
-SERVICE-HOMEWARD HILLS RD/LAVONNE IND 7666.66
-PARK/FLYING CLOUD DRIVE/NORSEMAN IND PARK/
ROWLAND ROAD/PRESERVE BLVD/PRAIRIE CENTER DR
INSTALL LIGHTS & WIRE TRUCK 1983.53
ALTERNATOR REPAIR/STARTER/ALTERNATOR 460.38
2 ROLLS OF TICKETS-COMMUNITY CENTER 22.72
VOLLEYBALL OFFICIAL/FEES PD 100.00
-FENCE FITTINGS/DRILL PRESS/AIR WRENCH/ 720.40
BAND SAW-POLICE DEPT
BODY REPAIR-SQUAD CARS 341.41
REFUND-BUILDING PERMIT 110.17
BASKETBALL OFFICIAL/FEES PD 64.00
-WHEEL CYLINDER/GREASE/FITTINGS/REGULAR 3225.68
GAS $3117.00
1985 UNIFORM ALLOWANCE 350.00
EMPLOYMENT ADS-ASSESSING DEPT 45.00
LEGAL ADS 309.72
ADS-LIQUOR STORES 678.54
MOUTHP1ECES/PORTABLE BREATH TESTERS 1005.50
RUSTPROOFING-SQUAD CAR 101.00
SUPPLIES-LIQUOR STORE 48.00
BUDDY BUMPERS-POLICE DEPT 717.23
REFUND-GAS FITTERS LICENSE 15.00
REFUND UTILITY BILL 9.77
HOCKEY OFFICIAL/FEES PD 15.00
REFUND VOLLEYBALL FEES 5.00
EQUIPMENT PARKS - PARK MAINTENANCE 10.08
OXYGEN-EQUIPMENT MAINTENANCE 12.09
-BLOUSE/PARKA/SHIRTS/BADGES/POLICE & FIRE 846.75
DEPT
18250 ED MURNAME
18251 MURPHY PLBG
18252 JEFF NELSON
1P 2 53 NORTHERN POWER PRODUCTS INC
(, ;4 NORTHERN STATES POWER CO
iB255 NORTHLAND BUSINESS COMM SYSTEMS
18256 NORTHWESTERN BELL TELEPHONE CO
18257 NORTHWESTERN LABEL CO
18258 HARRY A ORTLOFF
18259 PARK AUTO UPHOLSTERY
18260 PEPSI/7-UP BOTTLING CO
18261 PETTY CASH-PUBLIC SAFETY DEPT
18262 PITNEY BOWES
18263 PRAIRIE ELECTRIC COMPANY INC
18264 PRIOR LAKE AGGRETATE INC
18265 CHUCK PUFAHL
18266 R & R SPECIALTIES INC
18267 DAVE RANDALL
18268 GARY REIERSON
18269 RETAIL DATA SYSTEMS OF MINNESOTA
18270 CITY OF RICHFIELD
18271 RIEKE-CARROLL-MULLER ASSOC INC
18272 ROAD RESCUE INC
1 "73 ROGERS SERVICE CO
. 74 SALLY DISTRIBUTORS INC
18275 ERIC SAUGEN
18276 SEARS ROEBUCK & CO
18277 SHAKOPEE FORD INC
18278 SHEEHY CONSTRUCTION
18279 WARY SMITH
18280 W GORDON SMITH CO
18281 DANA SORENSEN
18282 SOUTHWEST SUBURBAN PUBLISH INC
18283 SOUTHWEST SUBURBAN PUBLISH INC
18284 SOUTHWEST SUBURBAN PUBLISH INC
18285 DON STREICHER GUNS
18286 SUBURBAN CHEVROLET
18287 SUPPLEE ENTERPRISES INC
18288 TAYLOR'S MANUFACTURING
18289 THOMPSON PLUMBING CO
18290 MARK THOMPSON
18291 PATRICK J TIFFANY
18292 BARRY TRENT
18293 STANLEY W TOLL CO INC
15294 TWIN CITY OXYGEN CO
18295 UNIFORMS UNLIMITED
4194351
I296 UNLIMITED SUPPLIES INC
'''7 VALLEY INDUSTRIAL PROPANE INC
1,-18 VAN WATERS & ROGERS
15299 VAUGHNS INC
18300 VOSS ELECTRIC SUPPLY COMPANY
18301 DANIEL J WAMPLER
18302 WARNING LITES OF MINNESOTA INC
18303 WATER PRODUCTS CO
18304 WATERITE INC
16305 WESTBURNE SUPPLY INC
18306 XEROX CORP
18307 ZIEGLER TIRE SERVICE CO
18308 ZIEGLER INC
18309 BROWN & CRIS INC
18310 EAGAN-Mt KAY ELECTRICAL CONTRACTO
1831.1 S M HENTGES & SONS
18312 RICHARD KNUTSON INC
18313 NORTHDALE CONSTRUCTION CO
16314 STANLEY E POND
18315 SHAFER CONTRACTING INC
18316 SHAFER CONTRACTING INC
18317 KAREN RINTA
16318 STATE TREASURER
18319 TOM DEREUS
18320 JENNIFER SOLSVIG
18121 KATIE DILLON
! 2 MINNESOTA POLLUTION CONTROLS AGNC
15J23 UNIVERSITY OF MINNESOTA
54087253
BOLTS & NUTS/SCREWS-STREET DEPT
GAS CYLINDERS-COMMUNITY CENTER
CHLORINE-WATER DEPT
REPAIR FLAG-P/S BUILDING
LIGHT BULBS-STREET DEPT
BASKETBALL OFFICIAL/FEES PD
WARNING SIGNS-WATER DEPT
43 REGULATORS
CHART PAPER-COMMUNITY CENTER
LIQUID SOAP-COMMUNITY CENTER
SERVICE
4 TIRES-EQUIPMENT MAINTENANCE
REGULATOR/GASKET/SHAFT-EQUIPMENT MAINTENAN
SERVICE-CARMEL ADDITION
SERVICE-VALLEY VIEW ROAD TO GOLFVIEW
SERVICE-COUNTY ROAD 1 LIFT STATION
SERVICE-ANDERSON LAKES PARKWAY
SERVICE-PRAIRIE CENTER DRIVE
SERVICE-LIME SLUDGE REMOVAL
SERVICE-PRAIRIE CENTER DRIVE
SERVICE-PRAIRIE CENTER DRIVE
VOLLEYBALL OFFICIAL/FEES PAID
CERTIFICATION EXAM-STREET DEPT
REFUND-SKI TRIP
REFUND-SKI TRIP
REFUND-SKI TRIP
CONFERENCE-STREET DEPT
CONFERENCE-PARK MAINTANANCE
221.80
227.62
450.87
13.50
224.64
200.00
41.10
1247.00
73.74
27.77
221.29
670.48
52.78
7884.95
5654.00
52385.43
256007.96
41291.31
47034.00
81568.54
45128.75
40.00
15.00
5.50
5.50
14.00
90.00
75.00
$935139.18
:00
January 22, 1985 .
Cash Disbursements by Fund number
141829.97
11904.25
44637.85
34277.33
84.82
1532.34
340094.02
1748.35
54765.57
94682.77
4420.50
47.73
200878.69
4234.99
10 GENERAL
11 CERTIFICATE OF INDEBT
15 LIQUOR STORE-P V M
17 LIQUOR STORE-PRESERVE
33 UTILITY BOND FUND
36 P/S & P/N BOND FUND
51 IMPROVEMENT CONST FD
57 ROAD IMPROVEMENT CONST FD
73 WATER FUND
77 SEWER FUND
81 TRUST & ESCROW FUND
87 CDBG FUND
90 TAX INCREMENT FUND
91 I I F DEBT FUND
$935139.18
.21
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
THROUGH: CARL JULLIE, CITY MANAGER
FROM: ROGER A. PAULY, CITY ATTORNEY
SUBJECT: WELCOME HOME
DATE: JANUARY 18, 1985
Welcome Home originated this matter by applying for
Variance No. 84-53 to permit the property at 7170 Flying
Cloud Drive, to be used as a residence for up to 18 mentally
ill persons. The matter was heard by the Board of Appeals
on October 11, 1984, and November 8, 1984, which denied
the request. Welcome Home appealed the denial to the Council.
It is my understanding that Welcome Home has now indicated
that it is no longer requesting a variance for occupancy of
the property by 18 mentally ill persons, but only for up to
16 such persons. The property consists of .93 acre, and
contains improvements consisting of a house, occupied as a
dwelling, and a detached garage. The property is situated
in the Rural District.
DISCUSSION
City Code authorizes the use of land situated in the
Rural District (in addition to other uses not pertinent)
for single family detached dwellings and accessory struc-
tures, without platting, on parcels of not less than 10
acres (5 or more acres as of July 6, 1982). The 5-acre
minimum size requirement for single family dwellings in the
Rural District was first imposed by the City by the adoption
of Ordinance No. 135 on October 14, 1969. Chapter 11 of the
City Code, as did its predecessor Ordinance No. 135, con-
tains a provision authorizing the continuation of non-conforming
uses. A non-conforming use is defined as a use of a building
or of land that does not conform to the regulations as to use
for the District in which it is situated. Section 11.02,
Item 36. Section 11.75 of the Code provides that a use, law-
fully occupyinga structure or site on the effective date of
the section, that does not conform with the use regulations
or the site area per dwelling unit regulations for the District
in which the use is located, shall be deemed a non-conforming
use and may be continued. The section is in conformity with
a well-established rule that, in matters of zoning, uses and
structures which exist prior to the adoption of a zoning
regulation or amendment, may continue to exist and be used
thereafter. Generally speaking, such uses and structures may
be maintained but may not be materially expanded or changed.
M.S. Section 462.357, Subd. 7, states in part, "A state
licensed residential facility serving 6 or fewer persons . . .
shall be considered a permitted single family residential use
of property for the purposes of zoning." Subd. 8 provides in
part, ". . . A state licensed residential facility serving
fiom 7 to 16 persons . . . shall be considered a permitted
-2-
2') 3
multi-family residential use of property for purposes of
zoning . . . •" In commenting upon a prior version of these
provisions, the Minnesota Court of Appeals, in the recent
case of Good Neighbor Care Center v. The City of Little
Canada, decided November 9, 1984, stated,
The policy behind the statute allowing
group homes or foster homes to be situated
in residential districts despite munici-
pal zoning ordinances is clearly set forth
in the statute. Mentally retarded and
physically handicapped persons should not
be excluded from the benefits of normal
residential surroundings.
In requiring the City of Little Canada to issue a building
permit for a facility to be occupied by 4 unrelated elderly
.residents and 2 houseparents, the Court held that Subd. 7
pre-empts the City's ordinance, which does not authorize
such a use in a single family district.
Because Subd. 7 permits up to 6 persons to occupy a
single family residence, and Subd. 8 permits from 7 through
16 persons to occupy a multi-family residence, it is necessary
to determine whether the property in question is a lawful
non-conforming single or multiple dwelling.
Applicant claims that the property is a lawful non-
conforming multiple dwelling. On this issue, the Board of
Appeals found that applicant had not met its burden of proof
to establish that the property, since the adoption of
Ordinance 135 on October 14, 1969, and continuously thereafter,
-3-
has been used as a multiple family dwelling. Since that
decision, however, both the applicant and City staff have
made further investigation concerning.that issue. Reports
of staff member, Steve Durham, dated December 18, 1984, and
January 8, 1985, reveal the following information: The
house was constructed 90 to 100 years ago. A double garage,
for which a building permit was issued, was constructed in
1978. Attached to the December 18, 1984, Memorandum is a
diagram of the house, showing the arrangement of the living
units. The diagram shows that there are presently 3 kitchens
and 3 bathrooms in the structure. The structure has 2
entrances, 2 stairwells and appears to be arranged for
3 separate living units. Illah Sutton has provided an
affidavit indicating that she and her husband lived in the
property beginning in 1948 and continuing through 1979,
when it was sold to the present owner, Donald Hanson. She
states that from 1948 through 1979, the property was used
and operated as a multiple family dwelling with 2 dwelling
units. An affidavit of Donald Hanson states that the struc-
ture has been a multiple family dwelling throughout the time
he has owned it. Attached to Mr. Durham's Memorandum of
January 8, 1985, is a diagram of the premises as it existed
prior to l969. That diagram shows 2 separate entrances,
2 bathrooms, and 2 kitchens in a configuration constituting
2 separate living units. The principal differences in the
2 configurations appear to be that in the current configuration,
-4-
;47S
the northerly portion of the first floor of the premises,
which was formerly a storeroom, now is shown to contain a
living room, bathroom, and kitchen, as well as laundry
facilities. The house is served by one gas and one electric
meter and one water and sewer hookup.
Mr. Durham reports that the City's records do not reveal
the existence of any building permits for the installation
of these facilities in that part of the premises. Mr. Hanson
asserts in his affidavit that in 1980, remodeling was inspected
and approved by the City. It is not clear whether the
remodeling, which is described in Mr. Hanson's affidavit,
included the construction of the apartment in the northerly
. portion of the first floor of the house described above.
City Code Section 11.02, Item 14, defines a multiple
dwelling as, "A building designed for or occupied by two or
more families." The evidence is persuasive that the house
was designed for and occupied by at least two families since
and prior to the adoption of Ordinance 135 on October 14,
1969. If the Council, after having reviewed all of the
evidence, concludes that the house was used as a multiple
dwelling for two families, M.S. Section 462.357, Subd. 8,
dictates that it may be occupied as a state licensed resi-
dential facility serving from 7 through 16 persons.
It is noted that City Code Section 11.02, Item 17,
defines a family as a group of not more than 5 persons, some
or all of whom are not related by blood, marriage, or adoption,
-5-
and Section 11.65, relating to family care homes, defines a
family care home as a residential structure, typical of
those in'the neighborhood, having a maximum of 6 residents.
These limitations would not, in my opinion, prevail in the
light of M.S. Section 462.357, Subd. 7 and 8. The Court in Good
Neighbor Care Center, in requiring the City of Little Canada
to issue a building permit, held that M.S. Section 462.357,
Subd. 7, relating to single family residential use, pre-empts
the City's ordinance which did not permit the proposed use.
While the evidence and the statutory authority support
the conclusion that the premises may be used for up to 16
persons as a state licensed residential facility, there are
limitations on the extent that change i may be made in the
structure to accommodate that use. City Code expressly
permits routine maintenance and repairs on a non-conforming
structure. This is in accord with the general rule that
substantial alterations or structural changes may not be
made in a non-conforming structure.
At this time, there is uncertainty as to the extent of
the changes which may be needed to accommodate the structure
to this use. If the Council determines that the proposed
use is authorized, the Building Department, the Fire Marshal,
and perhaps other staff members may require further investiga-
tion to determine what, if any, changes are required by
Building, Fire, or other Codes. Such determination will,
of course, bear upon the question of whether changes in the
-6-
:2/1 1
structure must be made as would result in a prohibited expan-
sion or change in the structure beyond those permitted for
non-conforming uses. In this regard, the case of Northwest
Residents, Inc., and Rita Smith, et al. v. The City of
Brooklyn Center, recently decided by the Minnesota Court
of Appeals, is helpful. In that case, the applicant sought
a special use permit for a group home for 18 mentally ill
adults in a four-plex building in the City of Brooklyn Center.
Each of the four-plex units contained a kitchen and dining
area, 2 two-person bedrooms, a living room and bathroom.
The proposal was to convert two kitchens into one-person
bedrooms and one kitchen into an office. Two of the units
would then house four residents, and two of the units would
house five residents. The use of the four-plex as a multiple
residential dwelling, was a lawful non-conforming use because
the lot was substandard in size for that purpose. On these
facts, both the Trial and Appeals Courts concluded, contrary
to the City's contention, that the proposed use would not
constitute an expansion of a non-conforming use.
CONCLUSION
The evidence is persuasive that the house situated on
the property has been used since and prior to 1969 as a
multiple dwelling and constitutes a non-conforming use.
A state licensed residential facility serving from 7 through
16 persons is considered a multi-family residential use of
-7-
property for zoning purposes. Substantial alterations or
structural changes may not be made in the structure to
accommodate such use without a varianae. Although all the
changes which may be necessary are unknown at this time,
remodeling of some rooms, such as conversion of kitchens,
would not be considered an enlargement of the non-conforming
use under the Northwest Residents, Inc., case.
RAP:cw
-8-
aZ rig
atE
FINDINGS, CONCLUSIONS AND ORDER
RE:. WELCOME HOME REQUEST FOR VARIANCE NO. 84-53
Variance Request No. 84-53 is to permit property at
7170 Flying Cloud Drive, ,Eden Prairie, Minnesota, to be used
as a residence for up to eighteen mentally ill persons. The
matter'came on.for hearing before the Board of Appeals on
October 11, 1984, and on November 8, 1984. Applicant was
represented by Barbara Willcox, and at the November 8, 1984,
hearing, was also represented by John Strothman, its attorney.
FINDINGS AND CONCLUSIONS
1. The property at 7170 Flying Cloud Drive is legally
described in Exhibit "A," attached hereto and made a part
hereof. The property consists of .93 acres and contains
improvements consisting of a house and a detached garage, all
of which is occupied as a dwelling.
• 2. The property is situated in the Rural district.
City Code Section 11.10 authorizes the use of land situated
in the Rural district (in addition to other uses not pertinent)
for single-family detached dwellings and accessory structures
without platting on parcels of not less than ten acres (five
or more acres as of July 6, 1982). The five-acre minimum
size requirement for single-family dwellings in the Rural
district was first adopted by the City by the adoption of
Ordinance 135 on October 14, 1969. A "single-family dwelling"
Cr
4,01C
II
is defined in Section 11.02 of the City Code as a building
designed for or occupied exclusively by one family. "Family"
is defined as including a group of not more than five persons,
some or all of whom are not related by blood, marriage, or
adoptiod, living together and maintaining a common household.
Under Section 11.66 of the City Code, "family" is defined as
consisting of not more than six unrelated adults or children
who are residing in a family care home whose express purpose
is to create a family home environment.
3. The property is presently being used for residential
dwelling purposes. Applicant has claimed that the property
is currently and has, since the adoption of Ordinance 135 on
October 14, 1969, and continuously thereafter, been used as a
multiple-family dwelling. In support of this contention,
applicant submitted a copy of a letter from a former owner
to whom it may concern stating that when she and her husband
purchased the property in 1958, it was a duplex and remained
so until sold in 1979. A member of the City staff who
inspected the property reported that the dwelling has only
one sewer and one water hookup, one electric and one gas
meter; that although it contains three kitchens, no building
permit had been taken out for their construction; that the
building did not appear to have walls which would indicate
separate apartment units; and it was concluded that the
structure is a single-family dwelling. Applicant has not
met its burden of proof to establish that the property is
-2-
currently and has, since the adoption of Ordinance 135 on
October 14, 1969, and continuously thereafter, been used as
a multiple-family dwelling such as would constitute a per-
mitted non-conforming use under the Code. Consequently, the
state of the evidence permits the inference that the
property's use is that of a conforming single-family dwelling.
Neither the owner of the property nor the applicant
has met the burden of proof (i) that denial of the variance
would cause undue hardship because of circumstances unique
to the property; (ii) to demonstrate that granting the variance
e
would be in keeping with the spirit and intent of the ordinance;
and (iii) that the property can not be put to a reasonable use
if used under conditions presently allowed.
ORDER
Based upon the foregoing, the request for Variance No.
84-53 is denied.
-3-
Welcome Home PHONE: (612)4747052
RestActfully
nHer n—Schele
(for narbara Lundstrom illcox)
JAMES JUST, EXECUTIVE DIRECTOR
4250STONEBRIDGE CIRCLE
MINNETRISTA, MN 55364
January 16, 1985
Dear Mayor Peterson and Members of the City Council,
At Mr. Durharoo reouost we are ,rovidinq you with this
letter indicatino that we are willino to accept a modification of
our request, reducinq the number of clients from eighteen to
sixteen.
1."
Welcome Home PHONE: (612)474-7052
JAMES JUST, EXECUTIVE DIRECTOR
4250 STONEBRIDGE CIRCLE
MINNETRISTA, MN 55384
January 14,1985
To: Eden Prairie City Council
From: Welcome Home
Hennepin County, particularly suburban Hennepin Co
u
n
t
y
,
h
a
s
h
a
d
a
n
e
e
d
for some time for residential facilities for peopl
e
w
h
o
a
r
e
m
e
n
t
a
l
l
y
ill, who are capable of living and functioning in
t
h
e
c
o
m
m
u
n
i
t
y
,
b
u
t
not yet capable of living independently. The resp
i
t
e
c
a
r
e
f
a
c
i
l
i
t
y
proposed by Welcome Home will serve some of the ne
e
d
s
o
f
t
h
i
s
population by providing a temporary living environ
m
e
n
t
f
r
o
m
w
h
i
c
h
people rizo, redirect and reorganize their activities preparat
o
r
y
t
o
a
permanent living arrangement.
An economic analysis of costs of services is esse
n
t
i
a
l
t
o
c
o
u
n
t
i
e
s
'
contracting for services of group homes. Economi
c
a
l
l
y
,
a
g
r
o
u
p
h
o
m
e
at the proposed location would not be possible to
o
p
e
r
a
t
e
u
n
d
e
r
t
h
e
contract between Hennepin County and Welcome Home
i
f
f
e
w
e
r
t
h
a
n
sixteen to eighteen clients reside under the care
o
f
t
h
e
W
e
l
c
o
m
e
H
o
m
e
staff. It would, therefor, constitute an undue ha
r
d
s
h
i
p
t
o
W
e
l
c
o
m
e
Home, Hennepin County and prospective clients if
W
e
l
c
o
m
e
H
o
m
e
w
e
r
e
required to operate this group home with fewer th
a
n
t
h
a
t
n
u
m
b
e
r
o
f
clients residing in the home. A variance and/or
o
t
h
e
r
a
p
p
r
o
v
a
l
s
necessary to such use are requested to use the prop
e
r
t
y
o
f
7
1
6
4
a
n
d
7170 Bryant Lake Drive as a respite care facility a
s
d
e
s
c
r
i
b
e
d
i
n
materials submitted to the city staff.
One or more city staff members have questioned the
s
t
a
t
u
s
o
f
t
h
e
proposed location as a multiple use dwelling. The
p
r
o
p
e
r
t
y
i
s
currently and has been since the adoption of Ordina
n
c
e
1
3
5
o
n
O
c
t
o
b
e
r
14, 1969, and continuously thereafter, used as a m
u
l
t
i
p
l
e
f
a
m
i
l
y
dwelling. Such being the case, Welcome Home believ
e
s
t
h
a
t
t
h
e
proposed use of the property is appropriate. In 19
5
8
,
M
r
s
.
I
l
l
a
h
Sutton purchased the property and rented one of the
u
n
i
t
s
.
(
a
f
f
i
d
a
v
i
t
included); prior to that she herself had rented on
e
o
f
t
h
e
u
n
i
t
s
.
In
1979, she sold the property to Don Hansen who has
m
a
i
n
t
a
i
n
e
d
i
t
a
s
a
multiple use dwelling (affidavit included). In 19
8
0
,
M
r
.
H
a
n
s
e
n
d
i
d
extensive remodelling to enhance the rental value
o
f
t
h
e
u
n
i
t
s
,
notably the installation of three new kitchens whi
c
h
w
e
r
e
i
n
s
p
e
c
t
e
d
and approved by the city of Eden Prairie. The uni
t
s
a
r
e
s
e
p
a
r
a
t
e
d
b
Y
locked doors and the occupants have separate bathr
o
o
m
s
,
s
e
p
a
r
a
t
e
V. itchens, separate entrances, separate addresses a
n
d
m
a
i
l
b
o
x
e
s
a
s
confirmed by the Hopkins Post Office supervisor of
m
a
i
l
c
a
r
r
i
e
r
s
,
D
a
l
e
Lighter, and separate telephones with different nu
m
b
e
r
s
a
n
d
l
i
s
t
i
n
g
s
.
The occupants of the three units are not related t
o
o
n
e
a
n
o
t
h
e
r
(
s
e
e
Hansen affidavit). Moreover, as a multiple use dwe
l
l
i
n
g
,
i
t
i
s
i
n
compliance with state statutes allowing 7 to 16 re
s
i
d
e
n
t
s
w
i
t
h
i
n
a
multiple dwelling, a point Welcome Home believes
w
a
s
n
o
t
e
d
b
y
R
o
g
e
r
Pauly at a public hearing before the Eden Prairie
B
o
a
r
d
o
f
A
p
p
e
a
l
s
a
n
d
Adjustment on November 8, 1984.
Other sites had been considered in Golden Valley,
C
r
y
s
t
a
l
a
n
d
Minnetonka, but the first was removed from the ma
r
k
e
t
,
t
h
e
s
e
c
o
n
d
w
a
s
deemed too small and the third did not have a lar
g
e
e
n
o
u
g
h
o
p
e
n
a
r
e
a
around it: Further-, at the suggestion of city st
a
f
f
,
E
d
e
n
R
e
a
l
t
y
w
a
s
contacted regarding a possible alternate site on Eden Road jus
t
s
o
u
t
h
of Highway 169 near Hardees restaurant, but that property was
n
o
longer available. Welcome Home believes that the proposed site
o
f
f
e
r
s
a combination of advantages not present elsewhere: proximity to
t
w
o
major shopping'areas for employment opportunities and MTC conn
e
c
t
i
o
n
s
,
proximity to the Hennepin Vocational Technical Institute for tra
i
n
i
n
g
opportunities (Welcome Home will provide transportation in its o
w
n
v
a
n
as noted in the proposal to Hennepin County, page 5, already sub
m
i
t
t
e
d
to Eden Prairie), a site which is relatively well separated from
surrounding neighbors without being isolated and a structure whi
c
h
lends itself to a viable program with a minimum of reconstructio
n
.
Along this same line, much consideration has been given to avoi
d
i
n
g
a
n
"institutional" appearance, both inside and outside. The primar
y
exterior modification is an enclosed staircase to comply with f
i
r
e
code and this will fit with the general character of the buildin
g
.
The interior modifications are such that the building readily c
o
u
l
d
b
e
returned to its present use in the event that Welcome Home were
t
o
cease the proposed use. •
Numerous contacts have been made with community resources, agen
c
i
e
s
and individuals who are prepared to join in cooperative efforts
t
o
serve the clientele proposed by Welcome Home. Included are Hen
n
e
p
i
n
Vocational and Technical Institute (Dave Cook), Wellspring, And
r
e
w
s
Care, South Hennepin Human Services Councit,YMCA and Hennepin C
o
u
n
t
y
Mental Health Day Care Center (Director, Hal Shippits). Final
w
r
i
t
t
e
n
agreement, however, is contingent upon approval of Welcome Home
'
s
proposal by the Eden Prairie City Council.
There was a question posed by one or more city staff regarding
t
h
e
referral process for clients to Welcome Home. The process is,
i
n
fact, highly structured and depends primarily on county agents
o
r
other mental health profesionals. It is described in considera
b
l
e
detail in the Welcome Home proposal to Hennepin County pages 1
("Placement Procedure"), 2 (B&C),4 (items 1-4) and 11 (entire
p
a
g
e
)
.
This proposal was previously submitted to Eden Prairie city st
a
f
f
prior to the November hearing of the Eden Prairie Board of App
e
a
l
s
a
n
d
Adjustments as well as to the Eden Prairie Human Rights Commis
s
i
o
n
.
There was a question posed by one or more city staff regarding
t
h
e
separation of clients by sex. The upstairs will be divided half
f
o
r
male and half for female and each will have their own bathroo
m
.
S
i
n
c
e
the numbers of each will vary, however, specific designations may
alternate.
There was a question posed by one or more city staff regarding t
h
e
provision for an advisory committee as required by Minnesota Lic
e
n
s
i
n
g
Rules 34 and 36. This is, in fact, addressed in Welcome Home's
proposal to Hennepin County on pages 9 (Client Participation), 14
(Organizational Chart) and 15 (item 8). As noted above, this p
r
o
p
o
s
a
l
was previously submitted to Eden Prairie city staff. In point o
f
f
a
c
t
,
this committee is already being developed and will be establishe
d
immediately upon Welcome Home's opening.
The plans Welcome Home has submitted address virtually all the
concerns and suggestions which have been presented to us. The
f
l
o
o
r
plan shows night supervision stations ' the number of people per room,
f room dimensions and the recreation area. The facility is hand
i
c
a
p
p
e
d
accessible and one bedroom on the first floor has been design
a
t
e
d
f
o
r
handicapped. These were items raised in Steve Durham's lette
r
o
f
December 17, 1984 as well as by the Eden Prairie Human Rights
Commission. The addition of the enclosed stairway and the separ
a
t
i
o
n
of the furnace with one hour construction speak to points rai
s
e
d
b
y
Wayne Stevens, Supervisor, Plan Review, State of Minnesota Build
i
n
g
Codes and Standards in his letter of December 18, 1964.
In summary, Welcome Home has attempted to respond to each point
r
a
i
s
e
d
in question of the proposed facility in as timely a manner as
possible. We have mad* changes where required, provided clarif
i
c
a
t
i
o
n
as necessary and submitted extensive documentation in support o
f
t
h
e
appropriateness of the use of this particular property for the
proposed program. Finally, Welcome Home would like to take exc
e
p
t
i
o
n
to the statement included in a memorandum from Steve Durham to
P
a
u
l
Redpath dated December 18, 1984, that "---applicant information
w
a
s
'trickled in'---". There seems to be an inference that Welcome
H
o
m
e
may have been disorganized, tardy or uncooperative in its deali
n
g
s
with city staff. We would hope that this is not the intended
implication since we believe that we have complied with all re
q
u
e
s
t
s
within the specified time limits as they were made known to us
.
Nevertheless and notwithstanding, it is Welcome Home's intenti
o
n
t
o
work with city staff in a cooperative fashion to develop and i
m
p
l
e
m
e
n
t
a viable program resource for the city of Eden Prairie and its
neighbors and we certainly would hope that this would be a mut
u
a
l
committment.
If you have any additional concerns or questions not addressed
o
r
n
o
t
addressed to your satisfaction, please contact us as soon as p
o
s
s
i
b
l
e
so that we may promptly respond.
Sincrcely, ,
Schele for Barbara Lundstrom Willcox
764(
Welcome Home
1
AFFIDAVIT
STATE OF MINNESOTA)
ss.
COUNTY OF HENNEPIN)
DONALD HANSON, being first duly sworn, deposes and
states as follows:
I am the present owner of the property located at 7164-7170
Bryant Lake Drive, Eden Prairie, Minnesota, and have been such
since December 1, 1979. The structure on that property has
been a multiple family dwelling throughout the time I have
owned it. It consists of three separate living units, all
separated by locked doors. Each unit has a separate bath
facility and a separate kitchen. There are two separate mail
boxes and two separate entrances with different addresses posted
by each one. I include utilities in the rent charged to tenants
and, as landlord, pay those utilities myself (gas, city water
and electrical).
In 1980, I did extensive remodeling of the premises. This
remodeling was inspected and approved by the City of Eden
Prairie in late 1980. Among the things I installed are:
new electrical wiring, insulation, walls, carpeting, two gas
furnaces, water softner, new bath fixtures, new roof, gutters,
awnings, shutters, and sliding glass doors.
Attached is a list of the occupants of the three dwelling
units during the period I have owned the property.
Donald Hansen
Subscribed and sworn to before
•me_this mhday , January, 1985. -
1
Notary Public
RACHEL L 8014'IN
/ Nwomeustic—AmmElmA
HENNEPIN COUNTY
cannussm, expares Nov. 6, 1990
273
EXHIBIT
History of structure at 7170 - 7164 Bryant Lake Drive
For 7170:
February 1980 - April 1981 Ed and Chris Collins
V:4nS \ck,Z5 9 \, -c-
c.-\2* "C:),Nr-Vr--\
For 7164:
1966 - 1968 Ron and Barb Ryman
1968 - 1969 James Bowman
1969 - 1976 Mike Thompson
1976 - present Don Hansen
(purchase property in 1979)
For unit above 7164 (separate living unit)
1980 Donna Anderson
1981 Ed and Chris Collins
1982 Pam Hewitt (6 months)
1982 Sue Orcott (6 months)
1983 Herbert Hersch
1983-84 Dave Fosnought
1984 Kathy Kinzer
EXHIBIT
Unit 7170 1943 - 1979
Mr. and Mrs. C. L. Sutton
Unit 7164 v1:14/ 19S0 - 19 j
1953 - 1.959
1959 - 1960
1960
1960 - 1966
1966 - 1968
1968 - 1969
1969 - 1976
1976 - 1979
Howard Miller
Jerry Bengsten
Burt Sutton
Two nurses for six months
James Lynch and family
Ron and Barb.Ryman
James Bowman
Mike Thompson
Don Hanson
) 1,-
•
-i, 1,, •
,11 I, „ 0 (7 • lt5L‘ I
From the desk of
ULU SUTTON
&t,S3,g
7/7o
_ 4,5q
MEMORANDUM
TO:
11IRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
•Bob Lambert, Director of Community Services
Jan Flynn, Human Services Coordinator
January 17, 1985
Welcome Home Presentation at Human Rights and Services Commission
On October 15, 1984, thc Human Rights and Services Commission recommended to the
Board of Appeals denial of the Welcome Home Variance 84-53, based on insufficient
information and documentation of the following:
• physical and/or home remodeling
• parking
• in-home recreational activities
• protection to the homeowners and clients
• that theproperty cannot appropriately handle 18 clients
The Commission supported the concept of deinstitutionalized, residential type short
term, respite care for the mentally ill, but felt the need for greater clarity on
perceived needs and goals of Hennepin County for this target population.
On January 15, 1985, representatives from Welcome Home, Hennepin County and the Mental
Health Association of Hennepin County attended the Human Rights and Services Commis-
ion meeting.
The statements from these representatives on the appropriateness of the site to handle
these clients effectively, floor plans of the building, and further discussion and
information on the need and goals of Hennepin County in this project satisfactorily
addressed the Commission's concerns in the previous denial.
MOTION: Vanflorn moved, seconded by Jackson, that in the areas of
responsibility the Human Rights and Services Commission covers, Welcome
Home and represented individuals have given satisfactory response and
information to previous concerns. The Commission appreciates and supports
the progress Welcome Home has made in clarifying questions raised and feels
the project merits further consideration and should proceed through the
appropriate City departments and to the Council for approval.
The Commission strongly supports the concept of deinstitutionalized,
residential type, short term respite care for the mentally ill and feels
the Welcome Home project has the potential to he an asset the the Eden
Prairie community.
Motion carried 4-0.
JF:md
2 i&
7221 Willow Creek Road
Eden Prairie, MN 55344
January 18, 1985
Mayor and City Council Members
Eden Prairie City Hall
8950 Eden Prairie Road
Eden Prairie, MN 55344
Dear Gentlemen:
Enclosed is a copy of a letter sent to members of the Eden
Prairie Human Rights and Services Commission. It states some
of the concerns we have in the regard of the Welcome Home
halfway-house proposal.
The Eden Prairie Human Rights and Services Commission recom-
mended against this proposal. While the letter covers concerns
mostly about the human aspects of the proposal, we feel that
it is important that you be aware of these as well as the
legal problems involved.
We hope that you will take all these concerns into consideration
in your review of what we feel is a most inappropriate use
of this property.
Thank you for your consideration of this matter.
Sincerely,
Jonathan and Bonita Wilkie
James and Barbara Gabbert
John and Linda Golle
Robert and Maggie Dickhouse
Robert and do Mary Hayes
Fred and Myrtle Holasek
Carrie and Tom Braun
Donald and Blanche Johnson
Estelle and Howard Knudsen
James and Jean McMeill
Ruth Otis
James and Raynelle Perkins
Pearl and Ray Freeburg
Daniel and Jean Grote
Donald and Elaine Sorenson
Gedney and Mary Tuttle
George and Donna Welsh
Mat and Arlys Miller
P.S. The Board of Appeals and Adjustments unanimously voted
against this proposal.
Enc.
7221 Willow Creek Road
Eden Prairie, MN 55344
October 15, 1984
Human Rights & Service Commission
City Hall
8950 Eden Prairie Road
Eden Prairie, Minnesota 55344
Attention: Ms. Jeanette Mika, Chairperson
Dear Commission Members:
The neighbors of Willow Creek Road have met with Barbara Willcox,
representative for Welcome Home, and Donald Hanson, owner of the
proposed site for a halfway house for the mentally ill. We are
deeply concerned about both the legal and human aspects of this
proposal.
It is Our understanding that your commission is concerned only
with the human aspects of this proposal, so only our concerns in
this area are listed below for your review:
1) The need for a facility of this type and size in Eden
Prairie has not been established. Welcome Home has no
study to document this requirement.
2) Only one comparable institution exists in the metropolitan
area (located downtown). Since Welcome Home's funding is
from Hennepin County, there must be a more centralized and
less remote location for a second facility, if such need
exists.
3) The current Eden Prairie city code only allows for a maximum
of 6 patients in a single family residence. Welcome Home
is requesting to permit a maximum of 18 patient/residents.
This is a dramatic departure from the current city code.
4) The Hanson property is .9 acres, not 1-1/3 acres as stated
in the proposal. Of the .9 acres, .25 acres is marsh and
creek bottom, rendering it useless to the Welcome Home
proposal. We question if space is adequate for such a large
number of patients.
Human Bights A SnrVi00 Commission
Page - 2
October 15, 1984
5) The property lacks direct access to public transportation.
6) Several safety hazards exist at the site including the creek,
Bryant Lake, Countryside Auto Parks junkyard, and no sidewalks
in the neighborhood.
7) The building modifications required at this site to house
18 patient/residents and staff cannot possibly be in keeping
with the character of the neighborhood.
8) Welcome Home will operate as a "lease tenant" and not as an
owner/operator. We question what capital commitments should
be required by this proposal and whether this organization
has the internal funding.
9) Welcome Home has planned one van to shuttle patients which
requires one staff member and is inadequate to handle the
transportation needs of 18 patient/residents.
10) The Hanson property does not allow adequate parking provisions
for staff members, van, visitors, and service vehicles. Welcome
Home also proposes to convert the garage to meeting space.
11) Welcome Home has no requirements for on site or liaison medical
or psychiatric supervision or follow-up of patients.
12) Welcome Home has no previous experience in caring for mentally
ill adults. They lack experience in skilled nursing care,
hospital care, and crisis services related to the care of
adult mental patients.
13) Welcome Home has not provided a staff profile outlining experi-
ence or education of either supervisory or operating personnel.
14) Welcome Home has not established any community liaisons neces-
sary to insure total support of the program's services.
15) Welcome Home has no program plan for providing full-time acti-
vities to occupy patients, nor program to measure their
progress. There are no outside activities available in the
proposed area.
16) The remote location of the proposed site contradicts Welcome
Home's basic philosophy of getting patients back into the
mainstream of life.
Thank you for your consideration of these matters.
in
• \
_ _
Icctlian P. Wilkie
1Ipig
Human Rights & Service Commission
Page - 3
October 15, 1984
17) With a maximum individual stay of 60 days, there would be a
a transient patient group in constant flux. This would be
difficult for both staff and neighbors to deal with.
18) The property lacks appropriate zoning which would allow this
proposal to occupy the site.
The neighbors feel that these are valid concerns which need to be
considered in your evaluation of the Welcome Home proposal. We hope
that you concur that an alternate location is in the best interests
of the proposal, assuming a valid purpose and program plan exists.
<v Jan Flynn South Hennepin Human Services Council Representative
Tom Esser - Executive Director
South Hennepin Human Services
9801 Penn Avenue South
Bloomington, Minnesota 55420 -
(Mr. Tom Esser, please submit a copy for the Mental Health
Advisory Council Commission, which I have enclosed.)
Kent Molde .
Don Sorenson
Willow Creek Homeowners
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
SAINT PAUL
!WILDING CODE
A00 METRO SQUARE
DIVISION
7D4 AND RODERT El'
OT. PAUL MN 05101
December 18, 1984
Phonen 612/296-4639
Ms. Barbra Lundstrcm Willcox
Welcome Home
4250 Stonebridge Circle
Minnetrista, Minnesota 55364
Re: Respite Care Facility, 7170 Bryant Lake Drive, Eden Prairie, MN
Dear Ms. Lundstran
We have received your letter and drawings of the floor plans of the building
that is prcposed to be used for respite care. UBC 502 states there shall be
no change in occupancy classification unless the building wmplies with the
requirements of the new classification. Conversely, if the occupancy
classification for the new use is the same as for the existing use, the
requirements in the building code for new buildings do not apply. Any work
done in the building is required to comply with the code.
It appears fret the plans, that the facility is designed for more than 6
persons. The occupancy classification will be R-1-and the building shall
ccmp)y with all requirements for the R-1 occupancy, V-N construction.
1. Verify the location of property lines. See Table 5-A and Section 3306(r)
for requirements.
2. V-N construction restricts the height to two stories, Table 5-D. It is
assumed that this building will not be modified to comply with V4 hour
construction, therefore these comments will be based on V-N construction.
3. The third floor cannot be used for storage or sleeping roams. The stair
will have to be closed off to the third floor.
4. Two exits are required from the second floor. The two existing stairs are
not separated as required in Section 3303(c).
5. The furnace room shall be separated frcm the rest of the building by 1
hour construction, Section 1212. .
6. Verify that a windcw to each bedroom cakolies with Section 1204.
7. Draft stops shall be provided in the attic as called for in Section
2516(1)4.
22:1 AN EQUAL OPPORTUNITY EMPLOYER
41:7:N. (ID
Page Two
December 18, 1984
Welame Home
8. The plans do not show grade elevation at the entrance. Verify that access
is providdd for the handicapped; Section 1.15502 of the State Building
• Code.
9. It is assumed that the meeting roan in the space previously used as a
garage, is an accessory use to the R.1. Occupancy. The walls shown around
the car port shall be constructed to provide a 1 hour occupancy
separation, UBC Table No. 5-B.
10. Section 1216 and 1217 are new sections in the State Building Code that
apply to R-1 Occupancies. These sections are not listed in this review as
requireTents because of lack of information about respite care
facilities. The capabilities of the residents and supervision necessary
may preclude the need for sound control and dead bolt locks. If additional information is available that states the need for these
requirements, the provisions of these sections will be applicable.
11. The plans submitted do not shcw details of the building construction.
Please verify with the local Building Official.
Yours truly,
BUILDING =LS & STANDARDS
%pie Stevens
Supervisor, Plan Review
lp
cc: 4tyne Sanders, Building Official, Eden Prairie, MN
Health Facilities Division, State Dept: of Health
CITY OFFICES / 6950 EDEN RHAIDIE ROAD / EDEN PRAIRIE. MN 55344.2499 / MINOR [6121 937.2262
December 17, 1984
-1 1
!rn i r
Barbara Lundstrom Willcox
4250 Stonebridge Circle
Minnetrista, MN 55364
RE: WELCOME HOME
Dear Ms. Willcox:
'Pursuant to our meeting on December 12, 1984, with Jan Flynn and myself, I wo
u
l
d
like to reiterate our discussion. It was my understanding that the intent of
t
h
e
meeting was to meet with Staff to discuss further information which would enh
a
n
c
e
Welcome Homes' proposal to the Human Rights and Services Commission and the
C
i
t
y
Council.
First, we discussed items that the Human Rights and Services Commission w
i
l
l
address. You will want to be prepared to further clarify the following items li
s
t
e
d
below:
Have finalized interior and exterior plans for the proposed Welcome Home
facility. Indicate all planned interior changes on first, second, and third
floor. For example, indicate any walls, kitchens, bathrooms, or stairwells
• to be added or deleted. Note all exterior alterations to the structure.
This could include a firescape from the third floor and any adding or
deletion of windows or doors. Explain the type of materials to be utilized
In an exterior firescape. An exterior architectural elevation of the
firescape to visually explain the proposal would be appropriate.
Indicate a location, on the second and third floor, where night supervision
stations will be placed to oversee clients during night time hours.
Address, in detail, the referral program for the Welcome Home facility.
Distinguish sleeping quarters and bathrooms to be utilized by male and
female clients.
Indicate on the plan the number of persons which will be assigned to a room,
e.g., show which rooms are single, double, or triple. Document the number
of square feet required by each client in a sleeping room.
Indicate on the plan, areas to be utilized for outdoor recreation, e.g.,
volleyball, football, and sitting areas. Indicate the location of the the
creek and any crossing on the plan.
Document locations of other respite care facilities in Hennepin'County
which are handicapped accessible. Explain why this facility does not have
to be handicapped accessible, e.g., program constraints relieving this
facility from handicapped accessibility.
215
Barbara Lundstrom Willcox
December 17, 1984
Page Two
Expand on the type of clients served and the degree of mental illne
s
s
.
Document the need for a respite care facility in the suburbs.
The second issue we discussed, involved items that the City Council wi
l
l
a
d
d
r
e
s
s
.
You may want to provide detailed information or clarification to t
h
e
f
o
l
l
o
w
i
n
g
items.
Have finalized interior and exterior plans for the proposed Welcome H
o
m
e
facility. Indicate all planned interior changes on first, second, and t
h
i
r
d
floor. For example, indicate any wallt, kitchens, bathrooms, or stairw
e
l
l
s
to be added or deleted. Note all exterior alterations to the structu
r
e
.
This could include a firescape from the third floor and any adding
o
r
deleting of windows or doors. Explain the type of materials to be util
i
z
e
d
in an exterior firescape. An exterior architectural elevations of
t
h
i
s
firescape to visually explain the proposal would be appropriate.
You have indicated that the existing garage will be converted
t
o
a
office/meeting facility. Code requires one enclosed parking space
p
e
r
dwelling unit. The term enclosed is defined as a covered parking sp
a
c
e
,
including a roof, side walls, and door for access and egress. Any
n
e
w
construction for a garage would have to meet City Code requirements.
The garage, if converted, will have to meet all State and City bui
l
d
i
n
g
codes relative to heating plant, energy codes, and sanitary .
s
e
w
e
r
requirements.
Staff parking will have to be addressed. Code requires one parking s
p
a
c
e
per employee. The staffing program indicates a Peak of six employee
s
o
n
-
site at one time. Therefore, Code must be met regarding Staff parking.
Visitor parking must also be addressed. Documentation on the nee
d
f
o
r
visitor parking for a respite care facility would be appropriate to p
r
e
s
e
n
t
to Council.
A proposed end use plan should be addressed. Should Welcome Home lea
v
e
i
n
one year, or six years, what provisions will be made to restore the faci
l
i
t
y
to its rural zoning classification. Assuming the Welcome Home facility w
i
l
l
take on an institutionalized interior floor plan, will i.t be possible
t
o
convert back to a Low Density Rural zoning land use.
Address all issues in summary of findings, conclusions, and order, regard
i
n
g
Welcome Home request for variance No. 84-53. Welcome Home must meet
i
t
s
burden of proof to establish that the property is currently, and has, s
i
n
c
e
the adoption of Ordinance No. 135, on October 14, 1969, been utilized
a
s
a
multiple family dwelling. Welcome Hone must meet its burden of proof, th
a
t
z'3 L/
Barbara lundstrom Willcox
December 17, 1984
Page Three
the denial of the variance would cause undue hardship because o
f
circumstances unique to the property, demonstrate that granting of th
e
variance would be in keeping with the spirit and intent of the ordinance,
and that the property can not be put to a reasonable use if used unde
r
conditions presently allowed.
Any documentation from State, County, or other governmental licensing agenc
y
approving or supporting the Welcome Home request.
would like to remind you that these are only Staff suggestions of what t
h
e
H
u
m
a
n
Rights and Services Commission and City Council may address, however,
c
o
m
p
l
e
t
e
information should help the Commission and Council to understand your propos
a
l
.
As I understand, you will be going before the Human Rights and Services Com
m
i
s
s
i
o
n
,
January 14, 1985. Information you want, included in that packet, must
b
e
i
n
t
o
Community Services no later than 4:30 p.m. January 9, 1985.
If a hearing date is set for January 22, 1985, for City Council to review the
B
o
a
r
d
of Appeals decision, information to be included in that packet must be
i
n
t
o
t
h
e
Planning Department no later than 4:30 p.m. on Friday, January 11, 1984.
I would also suggest discussing your building plans with Wayne Sanders, o
f
t
h
e
Building Department, and the City Fire Marshall, Phil Mathiowetz.
Should you have any further questions, please do not hesitate to call me.
Sincerely,
CITY OF EDEN PRAIRIE
Steve Durham
Assistant Planner
SD/mw
Resident
DAVE KROGSENG
Vrce.Presideni
AdromiNtration
MILTON RIX
Vice.Presitkru
Chapter Sctvices
/ANL KLINGLL
• Vice-President
Communications
. 6NERRATSCN
• Viet-Peeeidem
Development
ROBERT MEAD
Vice.President
• NMI,: Affairs
THOSIAS OLSON
Secretary
PATRICIA KEITII
Treawer
CRAIG WRICK
Nalional Dclegale
A LOUIS CHAMPLIN
heckAAr Dtrecior
GLORGE DAVID CARD
utl;
1:0
'oth
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612:1M.9046
• .
SSW Green Valle) Dnve
Suite RH
Ithvntinf ton. Mtnneuna SSW November 7, 1984
Ron Krueger, Chairman
Board of Appeals and Adjustments
City of Eden Prairie
8950 Eden Prairie Rd.
Eden Prairie, MN 55344-2499
Dear Mr. Krueger and Board gembers:
The controversy surrounding the current attempt to provide a
residential facility to serve mentally ill individuals in your.
community has undoubtedly raised serious concerns and fears.
Such concerns and fears are understandable. The citizens of
Eden Prairie are, after all, interested in preserving the
wholesome environment of the area and the value of a lifetime
investment in home and property.
I agree that the concerns are legitimate--and rightfully ex-
pressed--and I respectfully request the opportunity to address
some of those concerns. In doing so I refer to a letter dated
October 15, 1984, and sent to the Eden Prairie Human Rights
and Services Commission, outlining nineteen concerns of local
neighbors and citizens (attached).
Several concerns address programatic issues that are covered
by state licenses required for the program. Facilities for
mentally ill individuals are licensed by the state Department
of Human Services under Rule 36, which sets specific standards
for programming, staffing, community liaisons, and liaison
medical and psychiatric services. In addition, the Commissioner
of Public Health has exclusive authority to set licensing stan-
dards for the operation of residential facilities. Finally,
contracts for residential programs go through an extensive re-
view process by Hennepin County. Welcome Home was chosen as
the best prospect from six or seven applicants for the contract.
Other concerns address the quality of the site chosen. In
these cases it has long been our organization's position that
mentally ill individuals are to be treated with equal respect,
and given equal civil rights, as so-called "normal" person4':
Why are sidewalks needed for mentally ill individuals when they
are not for the neighborhood's current residents? Is the pre-
sence of a creek or auto junkyard more detrimental to them than
t6 current residents? Why are mentally ill individuals less
able to take the bus, or otherwise provide for their own trans-
2tV,
Mr. Krueger, Board of Appeals and Adjustments
November 7, 1984
page two
portation?
Finally, there has been some discussion .of the South Hennepin Human.
Services Planning Board's role in advocating for the establishment
of Welcome Home's program. In fact, neither SHHSPB nor our organ-
ization actually "approves" a program; we never have done so. Our
respective roles involve advocating for services in general, and not
for specific programs.
We recognize the concerns of Eden Prairie residents as legitimate,
and will do our best to address them as the process for issuing a
permit to Welcome Home continues. Susan Lentz will be attending
Thursday evening's meeting of the Appeals Board as a representative
of our organization, and will be available for questions at that
time.
In addition, please feel free to contact me or any-other repres-
entative of the Mental Health ASsociation if you have any questions
or comments. We welcome your participation.
Thank you,
de1.2/
George Dr. Carr
Executive Director
GDC:pja
2611.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Appeals
Jeanette Mika, Chairperson, Human Rights and Services Commission
November 1, 1984
Proposed Welcome Home Located at 7170 Flying Cloud Drive
Variance Request #84-53
A motion was made by Elizabeth Kelly to recommend that the Board of Appeals
deny the Welcome Home Variance #84-53, based on insufficient information and
documentation on the following:
• physical and/or home remodeling
• parking
• in-home recreational activities
• protection to the homeowners and clients
• that property cannot appropriately handle 18 clients
The motion carried 3-1.
The Human Rights and Services Commission supports the concept of deinstitution-
alized residential type, short term, respite care for the mentally ill, but
feels the need for greater clarityonperceived needs and goals of Hennepin
County for this target population.
JM:md
SHHSC
111111111111V
SOUTH HENNEPIN HUMAN SERVICES COUNCIL
Bloomington • Eden Prairie • Edina • Richfield
October 30, 1984
Mr. Jonathan P. Wilkie
7221 Willow Creek Road
Eden Prairie, MN 55344
Dear Mr. Wilkie:
Thank you for sending me a copy of your letter to the Eden Prairie Human
Rights and Services Commission in regard to the proposed Welcome Home
residence.
I can respect and appreciate the concerns of the neighbors in regard to
this matter. At the same time, however, I must take this opportunity
to express concern regarding your statement as to the Council's position
in this matter. It is not the Council's role or practice to take a
position regarding specific program sites, proposed or otherwise.
Your statement appears to imply that the project did not meet with the
Council's approval. This may or may not have been the intent of the
statement. In any event, we have not taken a formal position on this
issue. However, the Council has assumed a long-standing advocacy role in
bringing human service programs, including mental health programs, into
the South Hennepin area. The Mental Health/Chemical Dependency Advisory
Committee of the Council has provided advocacy and support to programs
desiring to locate in the area. At the sametime, we are highly cognizant
of the fact that community and neighborhood concerns must be recognized
and constructively addressed.
The proposed Welcome Homesite may not be an ideal site from the neigh-
borhood's perspective . There seldom exists such thing as a perfect
site from all perspectives for the location of a group residence. The
question which arises is whether or note the site is "workable, and can
the neighborhood and Welcome Home arrive at a mutually acceptable compromise.
If not, perhaps the neighborhood would be willing to assist Welcome Home
in locating a more acceptable location. We hope that some alternative can
be found so that the South Hennepin area does not lose this valuable resource.
-209
9801 Penn Avenue South • Boom 100 • Bloomington, Minnesota 55431 • (612888 5530
Mr. Jonathan P. Wilkie -2-
Thank you again for sharing your viewpoint with us on this matter. If
the Council can be of assistance to the parties involved, we would be
pleased to consider doing so.
Sincerely,
Thomas J. Esser
Executive Director
TJE/jind
CC: Joan Black
Jan Flynn
Wolf Penzel
Carl Jullie
•
12trel tir CITY OFFICES / 8950 EDEN PRAIRIE ROAD / EDEN PRAIRIE. MN 55344.2499/ TELEPHONE 1.612) 937.2202
Roger Pauly
4108 IDS Center
Minneapolis, Minnesota
55402
RE: WELCOME HOME Variance request f84-53
Dear Roger:
I would like to brief you on what has happend to date with the WELCOM
E
H
O
M
E
variance request #84-53.
At the October 11, 1984, Board of Appeals meeting, the Board continue
d
t
h
e
i
t
e
m
until November 8, 1984. Reason for the continuance was based on insu
f
f
i
c
i
e
n
t
data for Board of Appeals review, and a recommendation from the Human
R
i
g
h
t
s
a
n
d
Services Commission was not available at that time.
Barbara Willcox was the representative for WELCOME HOME. Don Sorenson and
Johnathan P. Wilkie were present from the Willow Creek neighborhood. Mr.
Sorenson requested the Board of Appeals to deny the variance request #84-53
based on Minnesota State Statue 462.357, Subdivision 6, Section 1,2,7, and 8
.
Mr. Sorenson communicated that the Board did not have the power to grant such a
variance request from 6 to 18 clients in a rural zoning district. The board
members requested legal advise from the City Attorney as to thier power in
granting this type of variance.
On October 15, 1984, the Human Rights and Services Commission, at it
s
r
e
g
u
l
a
r
meeting, denied the WELCOME HOME proposal based on insufficient information for
following: Physical and/or home remodeling plans, clientel and staff parking
facilities, in-home recreation activities vague, and the property not
appropriate to handle 18 clients.
I will be forwarding to you, when available, minutes from the Board of
A
p
p
e
a
l
s
and Human Rights and Services Commission.
Should you have any questions give me a call.
Sincerely,
' Wejat'i ti ve%
Steven Durham
Assistant Planner
Enclosure: Copy of Minnesota State Statue 462.357
Sysd
OCT 10 14
7221 Willow Creek Road
• Eden Prairie, MN 55344
October 10, 1984
City Manager & City Attorney
City Hall
8950 Eden Prairie Road
Eden Prairie, MN 55344
Dear Gentlemen:
I wish to protest the following violation which is now occurring
at 7170 Flying Cloud Drive, Eden Prairie.
This single family home has been granted the city's permission
to operate as a duplex and, indeed, •the owner has a rental unit
within his structure.
You should be aware that he has a third rental unit and in
fact is renting out two apartments in his home, which is in
violation of the current zoning status for this residence.
Several neighbors object to his creating a triplex environment
without seeking the appropriate approvals or permission from
the neighbors and city.
Therefore, I request that you review the status of this property
regarding its rental units and take corrective action to ensure
that the owner is operating the residence with the correct
approvals and zoning requirements.
I fear that this deviation might become a standard which could
be used in efforts relating to the development of adjacent
property.
Your immediate attention and consideration of this matter is
most appreciated by me. Would you please advise your deter-
mination of this situation.
SAAcerely,
R ta(LIO•
thel P. Wilkie
JtW:plg
7221 Willow Creek Road
Eden Prairie, MN 55344
October 10, 1984
City of Appeals and Adjustments
City Hall
8950 Eden Prairie Road
Eden Prairie, MN 55344
Re: Variance Request #84-53
Dear Gentlemen:
On Thursday, October 11, you will hear the above variance request
which has been made by an organization called Welcome Home.
I am writing you to express my strong objection to granting
their request as a concerned neighbor whose home is very close
to 7170 Flying Cloud Drive. I would like to point out the
following concerns:
First, the request from Welcome Home would be a dramatic variance
from the current city codes which allow for facilities of this
type in a rural setting with a maximum of 6 patients/residents.
Welcome Home's request for an 18 bed facility is a dramatic
departure from these codes and would create a significant eye
sore when adding the additional staff, visitors, and related
support personnel. Further, you should be aware that this
organization lacks approvals from either the South Hennepin
Human Services Council or the Eden Prairie Human Rights
Commission. Therefore, their request for zoning modification
should be denied.
More devastating than the above concerns, from my point of view,
is the fact that Welcome Home is not an owner/operator planned
facility. They intend to lease the premises on a short-term
basis from a third party who is acquiring the property, if you
grant the zoning request.
Adjacent to this residence are numerous acres of undeveloped
land. Should you grant the zoning request, what implications
are created regarding the development potential for the adjacent
tracks in the event that Welcome Home terminates their lease?
In the event of a lease termination, what right does the property
owner have to the zoning deviation?
n,)
City of Appeals and Adjustments
Page - 2
October 10, 1984
It would be a disaster to grant the request for Welcome Home.
This organization is not an owner/operator and has not obtained
the necessary approvals to qualify themselves and justify their
mission. Furthermore, granting this request may have dire
implications on future property development in the immediate
area.
-Our little neighborhood, Willow Creek Road, was the first to
develop in this area. Over the past several years, our environ-
ment has been severely impacted by development progress. This
request from Welcome Home is the crowning glory:
Please consider my concerns in making your determination.
Jonathan P. Wilkie
JPW1plg
5614
October 4, 1984
Board of Appe.als and Adjustments
City of Eden Prairie
Dear Boardmembers:
Re: variance request It 84-53
Residents of our neighborhood have severe concerns about the pro
p
r
i
e
t
y
. of the above variance request. This property is presently (wi
t
h
o
u
t
proper clearance) operating as a triplex. Present zoning of this
a
r
e
a
Is rural and abutting on R-I22. The variance request would do th
e
following:
I) Lead to occupancy far exceeding residential area limits of 6
persons in a group home.
2) Variance request is for a leasing tenant. This variance would
remain with the property even if a different tenant were occupy
i
n
g
t
h
e
property.
3) Planned use would lead to further interior expansion of this
structure and with modification and change of use of garage.
4) Size of operation would lead to large amount of car traffic an
d
parking load.
a. multiple staff vehicles (4-6), transport vans (site is not ne
a
r
public transportation so continual shuttling of residents will
occur.)
5) Concerns were also raised as to level of staffing (especially at
off hours,) training and pre-experience of the staff in managemen
t
o
f
adult mental illness, and in the lack of direct medical supervisi
o
n
o
f
the project.
For the above reasons residents of the Willow Creek Association
w
o
u
l
d
urge you to deny the variance request.
Thank you.
1./
Sincerely,
- —
President,
Willow Creek Association
-305
Welcome Home PHONE: 1612) 4747052
JAMES JUST, EXECUTIVE DIRECTOR
4250 STONEORIDGE CIRCLE
MINNETRISTA, MN 55360
September 12, 1984
Board of Appeals and Adjustments
City of Eden Prairie City hall
8950 Eden Prairie Road
Eden Prairie, Einnesota 55344-2499
Dear Sirs:
Hennepin County, part icularily suburban Hennepin County has had
a need for some time for residential homes for its residents who
are mentally ill, who are capable of living and functioning in the
community (as opposed to a hospital or other secure setting) but
who are not yet capable of living independently. The respite care
facility we propose to open will serve some of the needs of that
population; some of those needs being having a place of respite
and transition on either leaving or returning hose and/or going
to or coming from anotherfacility or program on the continuum of
care for the mentally ill.
Please find enclosed a request for variance for the use of the
property at 7170 Flying Cloud Drive in Eden Prairie. The site we
have selected is currently being used as a legal non-conforming
duplex in a Rural District. This site was chosen because the
house is a large, but warm and homey structure located in a semi-
rural setting with much open space surrounding it. It is peaceful
and aesthetically pleasing, as well as providing privacy for the
pro:Tam and for the nei41bors.
Also enclosed, please find a brief summary of the program, the
target population, services/licensure, facility description and
placement procedure. Please note that the program will be lieenced
by the 1,:innesota Department of Public Welfare subject to the ianne-
seta Department of Health Supervised Living Facility standards.
Stipulations for meetin; the requirements of these a;enciee include
passin7, fre and safety rtyzulations and meeting specific health -
department sp7.se requirements for each resident as well as regula-
tions fel' the entire program.
Thank you for your consideration. I look forward to hearing from you.
Sincerely,
LLst:A4.40e,x
Eartara Land:3tro:r. nrco::
!'ij'OLP
\-)
Questions About Residential .Treatment
Woat.kinds'of_people use residential mental health treatment facilitic,:
One family in four will be affected by mental illness at some time.
Emotional or mental health problems can affect persons of any age, income
level, race or educational background. These problems can range from
mild depression to severe, incapacitating illness. Some people may
recover slowly, others may need on-going support and still others nay
require periodic treatment but function independently most of the time.
There is not universal consensus about the causes of mental and
emotional problems. There may be an inherited or genetic predisposition
for some types of illness. Biological or organic factors such as neuro-
logical disorders or tumors may play a part. Sometimes a traumatic
early childhood or destructive family environment can contribute. The
stresses of life crises, aging, poverty or childbearing can trigger
problems. Often, several of these causes are interrelated.
Just as the causes of mental and egotional problems vary from
individual to individual, the symptoms experienced by different people
also vary. Some people may react with feelings of anxiety, depression,
fear or hopelessness. They may become very dependent on the people around
'them, or they may withdraw from people. ,Sometimes their thoughts and
perceptions are affected. Social relationships may be difficult.
Contributing to the problems faced by these people are the negative
effects of hospitalization. Although short periods of hospitalization
may be necessary at times during a crisis, the experience of prolonged
hospitalization has many long-lasting consequences. The hospital provives
for all the material needs of its patients, makes nearly all the decisions
of day-to-day life, and protects patient's from the stresses of the outside
world. When a client becomes accustomed to depending on the hospital
routine over a period of months or even years, a process known as
institutionalization occurs and he or she may have a great deal of
trouble adapting back to the outside world. The skills needed to cope
with the daily stresses of working and interpersonal relationships may
have been forgotten. In the case of young people hospitalized before
they have fully emancipated from their families, these skills may never
have been learned. Research has shown that rehospitalization is more
frequently the result of a lack of life skills rather than the actual
illness or its symptoms.
What does residential mental health treatment Erovide? _
• The philosophy of community-based mental health treatment is
baced on two major principles:
- Rersons with mental health problemt; should be treated
as close to home as possible, in a setting that pro-
vides minimal restrictions on their daily life.
.3))
-2-
- Treatment in the community is more effecti
v
e
f
o
r
teaching them the skills they need to live i
n
d
e
-
pendently in that community.
Residential treatment is an ideal setting.
t
o
teach people how to cope
with the stresses of day-to-day life. Resi
d
e
n
t
i
a
l
p
r
o
g
r
a
m
s
f
o
c
u
s
o
n
increasing independent living skills in a re
a
l
-
l
i
f
e
s
e
t
t
i
n
g
b
y
o
n
-
s
i
t
e
teaching of cooking, parenting, cleaning, bu
d
g
e
t
i
n
g
,
h
e
a
l
t
h
a
n
d
t
r
a
n
s
-
portation skills. There is also an emphasis
o
n
b
u
i
l
d
i
n
g
t
h
e
r
a
p
e
u
t
i
c
relationships and teaching social and recre
a
t
i
o
n
a
l
s
k
i
l
l
s
.
O
v
e
r
a
l
l
,
clients are encouraged to increase their abi
l
i
t
y
t
o
s
e
t
g
o
a
l
s
f
o
r
their lives, increase their participation in
t
h
e
b
r
o
a
d
e
r
c
o
m
m
u
n
i
t
y
a
n
d
become more independent, financially and soc
i
a
l
l
y
.
How are clients referred and admitted to' mental health fa
c
i
l
i
t
i
e
s
?
Clients may be referred to residential tre
a
t
m
e
n
t
p
r
o
g
r
a
m
s
b
y
physicians, social workers, clergy or famil
y
m
e
m
b
e
r
s
.
P
e
o
p
l
e
m
a
y
a
l
s
o
directly request admission.
Once the facility has received ,referral,
a
s
c
r
e
e
n
i
n
g
p
r
o
c
e
s
s
i
s
initiated. facility staff will review the p
r
o
s
p
e
c
t
i
v
e
c
l
i
e
n
t
'
s
m
e
d
i
c
a
l
,
social, psychiatric, family and vocational
h
i
s
t
o
r
y
t
o
d
e
t
e
r
m
i
n
e
w
h
e
t
h
e
r
the person is inappropriate for admission.
C
l
i
e
n
t
s
w
h
o
a
r
e
i
n
n
e
e
d
o
f
hospitalization because of suicidal or dang
e
r
o
u
s
b
e
h
a
v
i
o
r
a
r
e
n
o
t
accepted into community-based facilities..
C
l
i
e
n
t
s
m
u
s
t
b
e
w
i
l
l
i
n
g
and able to participate in house progams. •
Once a client is admitted into the facility,
h
e
/
s
h
e
i
s
g
i
v
e
n
a
n
orientation to the program. A professional
t
e
a
m
t
h
e
n
w
o
r
k
s
w
i
t
h
t
h
e
client to assess his/her needs and strength
s
a
n
d
t
o
e
s
t
a
b
l
i
s
h
a
n
individualized program plan that defines g
o
a
l
s
a
n
d
a
c
t
i
v
i
t
i
e
s
.
T
h
i
s
plan is reviewed at least every three mon
t
h
s
.
What kind of staff and supervision are provided?
Licensed mental health residential faciliti
e
s
m
u
s
t
p
r
o
v
i
d
e
2
4
-
h
o
u
r
supervision. The minimum number of staff an
d
t
h
e
i
r
q
u
a
l
i
f
i
c
a
t
i
o
n
s
a
r
e
established by the Minnesota Department of
P
u
b
l
i
c
W
e
l
f
a
r
e
.
C
l
i
n
i
c
a
l
supervision is provided by a human services
p
r
o
f
e
s
s
i
o
n
a
l
,
u
s
u
a
l
l
y
a
t
the Master's level, with administrative and
m
e
n
t
a
l
h
e
a
l
t
h
e
x
p
e
r
i
e
n
c
e
.
Client services are provided by mental heal
t
h
t
h
e
r
a
p
i
s
t
s
,
m
e
n
t
a
l
h
e
a
l
t
h
counselors and mental health workers. The s
t
a
f
f
m
a
y
i
n
c
l
u
d
e
n
u
r
s
i
n
g
staff, recreational therapists, psychologist
s
a
n
d
/
o
r
s
o
c
i
a
l
w
o
r
k
e
r
s
.
-1-
What kinds of services do they provide?
Most residential facilities utilize what is called th
e
p
s
y
c
h
o
-
social rehabilitation approach to treatment, wh
i
c
h
c
o
n
c
e
n
t
r
a
t
e
s
o
n
teaching independent living skills. Classes on
c
o
o
k
i
n
g
,
s
h
o
p
p
i
n
g
,
nutrition and money management are frequently p
a
r
t
o
f
t
h
e
s
c
h
e
d
u
l
e
.
Recreational activities, both in the facility a
n
d
i
n
t
h
e
c
o
m
m
u
n
i
t
y
help teach residents to make satisfying use of
t
h
e
i
r
l
e
i
s
u
r
e
t
i
m
e
.
Staff work with community agencies to help clie
n
t
s
r
e
c
e
i
v
e
v
o
c
a
t
i
o
n
a
l
training. Residents may also be taught stress r
e
d
u
c
t
i
o
n
a
n
d
m
e
d
i
c
a
-
tions management skills. Counseling, in groups
a
n
d
o
n
a
o
n
e
-
t
o
-
o
n
e
basis, is also a component of the program. Resid
e
n
t
s
l
e
a
r
n
t
o
t
a
l
k
about feelings, to encourage each other in taking
r
e
s
p
o
n
s
i
b
i
l
i
t
y
f
o
r
their lives, and to ask for support when needed.
C
o
u
n
s
e
l
i
n
g
a
l
l
o
w
s
residents to gain new perspectives, so they can r
e
c
o
g
n
i
z
e
a
n
d
c
h
a
n
g
e
self-defeating behavior patterns. It also offers
t
h
e
o
p
p
o
r
t
u
n
i
t
y
t
o
share problems and successes, receive. constructi
v
e
f
e
e
d
b
a
c
k
a
n
d
b
u
i
l
d
self-esteem.
How is the quality of these facilities regulated?
•
Residential mental health facilities are monitor
e
d
b
y
a
v
a
r
i
e
t
y
of agencies responsible for setting standards. The
s
e
i
n
c
l
u
d
e
:
1. Health Department. The Minnesota Department of
H
e
a
l
t
h
establishes standards related to'sanitation and
t
h
e
health care needs of residents. For some facil
i
t
i
e
s
this includes policies and procedures for stori
n
g
,
administering and recording medications; nutrit
i
o
n
a
l
and food preparation/storage; nursing coverage;
residents' rights; medical records, etc.
2. City Housing Inspection Offices. This agency monitors
the condition of the physical plant, including wiring
plumbing, roofing, structural integrity and mai
n
t
e
n
a
n
c
e
/
repairs. Standards are set for facility occupanc
y
,
based on the number and size of bedrooms, bathroo
m
s
,
e
t
c
.
3. Fire .-Safety Inspections. Residential facilities are
monitored for compliance with State fire-safety codes.
This includes such items as smoke detectors, self
-
closing fire doors, fire alarms, fire extinguishe
r
s
,
sprinkler systems, and emergency evacuation plans
a
n
d
drills.
4. City Zoning _Departments. Cities also regulate r
e
s
i
-
BeTilial facilities through the conditional use p
e
r
m
i
t
process. This allows cities to look at off-stre
e
t
parking, waste disposal, etc., and to allow neig
h
b
o
r
-
hood residents an annual public forum to discuss
issues.
-4-
5. Minnesota Department of Public Welfare. All residential
mental health facilities must be -licensed by DPW under
the standards set forth in Rule 36. These standards
govern the provision of mental health services to resi-
.dents. Through Rule 36, the Department of Public Welfare
monitors staff training and qualifications; staff ratio;
comprehensive program services; admissions, and discharge
policies and procedures; resident rights; and record-
keeping. The Department requires each program to have
an advisory committee and a resident council to allow for
participative decision-making. Each facility is also
required by law to report any incidents of suspected abuse
or neglect to the proper investigatory agency.
6. Hennepin County Department of Community Services. Many
residential treatment facilities receive major funding
for their mental health program through a contract for
services. When Hennepin County contracts with a facility,
the contract establishes detailed expectations for the
services to be provided, the staffing pattern, evaluation
data to be reported, and financial expenditures. Contract
standards can be set at a luel higher than those esta-
blished by DPW; the County cannot set lower standards.
Financial and evaluation data is monitored quarterly;
program quality is monitored by on;site visits at least
semi-annually.
How do community or neighborhood residents voice concerns about resi-
dential programs?
Citizens have a variety of option's available to them if they hal,e -
concerns about a facility. They should first discuss the issue with
the facility administrator. If they are not satisfied with the outcome,
they may contact the agency responsible for monitoring that facility
(i.e., the City Housing Inspector could be called for poor maintenance;
the DPW Licensing Consultant would be called if the facility appears to
have inadequate supervision). Complaints can be presented at the annual
public hearing review of the facility's conditional use permit. A
neighborhood organization can also request to be represented on the
facility's advisory board, which meets 4 to 12 times per year.
Do residential treatment facilities work?
Residential mental health facilities are required to submit
evaluation data to both the County and the Minnesota Department of
'Public Welfare. This data includes Neasures designed to determine how
effective these facilities are in increasin9 the independence of resi-
dents. Even though many facilities are still relatively new, with less
3 to
.....,••••••••••
than two years experience, evaluation results indicate that the
residents are definitely improving. Hospitalization rates have been
decreased, with estimated annual savings of approximately $2.5 Hi/lion
in Hennepin County alone. Clients completing the programs are moving
into more independent living situations. These results are very
encouraging and point to the success Of coimnunity-based treatment.
AL.1.essment
Case ti,nagement
'.'ocotiu.;.1 Services
Medications and Health Care
Transportation
Socialization and Recreation
Group Meetings .
Stress MarTment
Skill !• i
Problem Solving
Support
Crisis Intervention
Structure
Client Participation
Family Services
Length of Stay
Staff
ADMISSION AND DISCHARGE
PROGRAM FLOW CHART
PROGRN1 COORDINATION AND CONSULTATION
PROGRAM ORGANIZATION/STAFFING/SCHEDULING
Authorized Holidays
MANAGEMENT AND PROGRAM OBJECTIVES
STAFFING PATTERNS
ACTIVITY SCHEDULE
QUALITY ASSURANCE
FACILITY
OUTREACH
ADMINISTRATIVE DESIGN
JOB DESCRIPTIONS
Executive Director
Program Director/Administrator
Social Worker/Family Counselor
Mental Health CounselOr 1 and 2
Mental Health Worker/UN
Night Mental Health Worker 1 and 2
Mental Health Worker 3, 4 and 5
Mental Health Worker/Cook Nutritionist
Secretary/Bookkeeper
Maintenance/Housekeeper
STAFF DEVELOPMENT PLAN
CORPORATE FUNDING AND DELIVERY HISTORY
RESUME
LINE ITEM BUDGET
LINE 11LM JUSTIFICATION
FLOOR AREA ANALYSIS-RESIDENTIAL
REVENUE PROJECTION
RATE CALCULATION SHEET
SCHEDULE OF POSITIONS - RESIDENTIAL
DEPRECIATION SCHEDULE
2 h 3
4
4
4
5
5.
5
6
6 & 7
7
7
8
8
9
9
9 & 10
10
11 & 12
12
13
14
14
14 & 15
15a
15b
16
17
17
18
19
19
19 & 20
20
20 & 21
22
23
23 & 24
24
24 & 25
25
25 & 26
26
26 & 27
28 thru
33 thru
40
41
42
43
44
10
WELCOME HOME
A. SUMMARY PARAGRAPH: Welcome Home will provide resid
e
n
t
i
a
l
M
e
n
t
a
l
h
e
a
l
t
h
r
e
s
p
i
t
e
c
a
r
e
services for up to 18 men and women 18 years of age and old
e
r
w
h
o
h
a
v
e
a
p
r
i
r
a
r
y
d
i
a
g
n
o
s
i
s
f mental illness and who are in need of respite care service
s
n
o
t
t
o
e
x
c
e
e
d
6
0
d
a
y
s
.
TARGET POPULATION: •Welcome Home will serve individuals (men and women) 18 year
s
o
f
a
g
e
a
n
d
older who have a current, primary diagnosis of mental illne
s
s
,
w
h
o
a
r
e
n
o
t
i
n
n
e
e
d
o
f
skilled nursing care, hospital care or immediate crisis servi
c
e
s
,
w
h
o
a
r
e
n
o
t
d
i
a
g
n
o
s
e
d
a
s
mentally retarded (I.Q. below 70) and whose behavior patterns
w
i
l
l
n
o
t
i
n
t
e
r
f
e
r
e
w
i
t
h
their being maintained safely in the program or constitute
a
s
i
g
n
i
f
i
c
a
n
t
d
a
n
g
e
r
t
o
o
t
h
e
r
residents or the surrounding community. It is anticipated
t
h
a
t
c
l
i
e
n
t
s
w
i
l
l
b
e
r
e
f
e
r
r
e
d
b
y
Hennepin County social workers, hospital mental health and cr
i
s
i
s
u
n
i
t
s
a
n
d
m
e
n
t
a
l
h
e
a
l
t
h
and/or family service clinics.
SERVICES/LICENSURE: Welcome Home's basic philosophy is
t
o
p
r
o
v
i
d
e
i
t
s
c
l
i
e
n
t
s
w
i
t
h
a
s
m
u
c
h
opportunity as possible for self-actualization and involvemen
t
w
i
t
h
t
h
e
m
a
i
n
s
t
r
e
a
m
o
f
l
i
f
e
.
The program will include several levels of responsibility from
b
a
s
i
c
r
o
o
m
m
a
i
n
t
e
n
a
n
c
e
t
o
serving on the advisory council, depending on the capacity of
t
h
e
i
n
d
i
v
i
d
u
a
l
.
P
r
o
g
r
a
m
c
o
m
-
ponents include: (1) addressing immediate physical, medical an
d
e
m
o
t
i
o
n
a
l
n
e
e
d
s
;
(
2
)
p
r
o
v
i
d
e
support and stress management skills for clients while livin
g
i
n
a
t
r
a
n
s
i
t
i
o
n
a
l
s
e
t
t
i
n
g
,
both in coping with leaving prior living situations and in pre
p
a
r
i
n
g
f
o
r
n
e
w
e
n
v
i
r
e
,
n
r
e
n
t
s
and situations; (3) provide education, familiarization and lin
k
a
g
e
w
i
t
h
a
v
a
i
l
a
b
l
e
r
e
s
o
u
i
.
c
e
s
;
(4) train and foster independent living skills; (S) Provide fa
m
i
l
y
s
e
r
v
i
c
e
s
:
a
d
d
r
e
s
s
i
n
g
immediate crisis situations, identification of presenting proble
m
s
,
f
o
r
m
u
l
a
t
i
n
g
r
e
c
o
m
m
e
n
d
-
ations for transition and future resolution and/or reconciliati
o
n
w
h
e
n
a
p
p
r
o
p
r
i
a
t
e
a
n
d
possible. An Individual Program Plan is developed as the veh
i
c
l
e
f
o
r
m
u
t
u
a
l
p
l
a
n
n
i
n
g
,
c
o
m
-
munication and evaluation. Welcome Home operates under supe
r
v
i
s
i
o
n
o
f
M
i
n
n
e
s
o
t
a
D
e
p
a
r
t
n
e
n
t
yr Public Welfare Rule 36, Category II, Minnesota Department of
H
e
a
l
t
h
S
L
F
s
t
a
n
d
a
r
d
s
,
H
e
n
n
e
-
„,in County Purchase of Service rules, and Eden Prairie zoni
n
g
/
c
o
n
d
i
t
i
o
n
a
l
u
s
e
s
t
i
p
u
l
a
t
i
e
n
s
.
Welcome Home staff consists of an Executive Director (,125FTE
)
,
a
P
r
o
g
r
a
m
D
i
r
e
c
t
o
r
/
A
d
m
i
n
i
s
-
trator 0 .OFTE) , a Social Worker/Family Counselor (1 FTE), two Menta
l
H
e
a
l
t
h
C
o
e
:
,
.
-
l
a
f
-3
(2 FTE), an LPN (1 FTE), 2 Night Mental Health Workers (1.75
F
T
E
)
,
3
M
e
n
t
a
l
H
e
a
l
t
h
(50, 50, .50 FTE respectively), one Mental Health Worker/C
o
o
k
N
u
t
r
i
t
i
o
n
i
s
t
(
1
F
T
E
)
,
o
n
e
Maintenance/Housekeeper (.75 FTE) and one Secretary/Bookkeepe
r
(
1
F
T
E
)
.
A
l
l
s
t
a
f
f
w
o
r
L
i
n
g
directly with the clients are required to meet or exceed Rule
3
6
r
e
q
u
i
r
e
m
e
n
t
s
.
M
e
n
t
a
l
Health workers report to an assigned Mental Health Counselor
.
T
h
e
M
e
n
t
a
l
H
e
a
l
t
h
C
o
u
n
s
e
l
o
r
s
report to the Social Worker/Family Counselor who in turn rep
o
r
t
s
t
o
t
h
e
P
r
o
g
r
a
m
D
i
r
e
z
t
o
e
.
Other staff members report directly to the Program Director wh
o
r
e
p
o
r
t
s
t
o
t
h
e
E
x
e
c
u
t
i
v
e
Director.
FACILITY: Welcome Home proposes to lease a building locate
d
a
t
7
1
7
0
F
l
y
i
n
g
C
l
o
u
d
D
r
i
v
e
i
n
Eden Prairie. It is a three-story building with 2 single, 3 d
o
u
b
l
e
a
n
d
2
t
r
i
p
l
e
r
o
m
s
,
ample room for 14 clients at the outset, with remodeling to
a
c
c
o
w
e
d
a
t
e
1
8
c
l
i
e
n
t
s
b
y
January 1, 1983. It also provides separation of male and fe
m
a
l
e
l
i
v
i
n
g
a
r
r
,ege:ents. lne
building is in excellent condition, having been extensively
r
e
m
o
d
e
l
e
d
i
n
t
h
e
p
a
s
t
f
i
v
e
e.-•
It is situated on a 1-1/3 acre lot with a creek running alongsi
d
e
t
h
e
b
u
i
l
d
i
n
g
a
n
d
m
u
c
h
open space around it. Public transportation is available bath
a
t
E
d
e
n
P
r
a
i
r
i
e
C
e
n
t
e
r
a
n
d
at Southdalc, each of which is five minutes av.,ay. Transportation frail Welc;....e Home to thii.
centers is provideJ by Welcome HOTZ van.
F Pk6CEDUeE: A client mJy be reft.erte to ftere Hone by self:, fan:ily, f• .
'.orker, hopital or other Rule 36 facility. It is tr.pected that an apejet: •''
-!rviee be ly calling the fccility ih ' arrIcn!,'; • '
to accG ,..:,Itly tie client !•' : • (-,0•
,
, n •
3 13
itorotinn r,iven ih the i ,:tw..ievr will be
ly aLtive treateht plovider. Upon detet. eriteri
clearly het, the client will be admitted to L'e4.f.
FUNDING SOURCES: A Purchase of Service Contract hlth Hennepin County Community
Services provides for program services. Room and be.rd cnss may be paid by General
Assistance Funds; Supplemental Security Income or personal funds.
B. TARGET POPULATION
Welcome Home will provide respite care services (not to excied CO days) to individuals
age 18 and over with a current, primary diagnosis of mental illness. Individuals with
a dual or secondary diagnosis of chemical abuse or dependency may be admitted if:
a. Their chemical use does not interfere with their ability to participate
in and be safely maintained by the program; and
b. Their current treatment needs are primarily in the area of mental health.
Typical residents at this program may be described by the following examples:
I. Clients who are leaving a hospital or family setting and are in need of a
temporary stable treatment environment until an opening is available in a
community treatment facility or apartment. The goal of this type of place-
ment is to prevent regression during the waiting period and reduce the
potential for institutionalization/hospitalization.
2. Clients who have been living with their families and the family is in need
of respite care in order to resolve family problems or temporarily reduce
the stress of caring for a mentally ill family member.
3. Clients leaving a hospital setting and in need of further stabilization
before they can return to their family or to an independent livieo setting.
No resident shall be discriminated against in admission, termination, or the provision
of program services on the basis of race, creed, color, national origin, religion,
sexual preference, public assistance status, marital status, or physical handicap.
The admission of physically handicapped individuals ray be limited only by the indiv-
idual's ability to participate in programming and/ur by toe physical plant limitations
of the facility.
C. SERVICE DESCRIPTION
ASSESSMENT
Welcome Home will use the following two part assessh,ent fermat with each client referred. •
Part I will be developed and serve as an initial application and pre-screening device
to determine eligibility for respite care services. l'!'rt ! must be completed before
client is admitted. Part II will be developed as an initial individual program plan.
Ideally both will be completed at time of intake. H ,7,:ever, should extenuating circum-
stances prevail at time of intake such as an emeecenc ., entry at an unusual or particu-
larly busy tine, Part II must be completed and available to staff or any other appro-
priate party within three days.
2 ?Hi
r, for respit... “re.
Lufrent primary diagnosis of mental ilInc,s via contAt
in per:oh or by i,tiC ,ne or document with cumnt cascwarker, servicc
provider and/or physician involved in the diagnosis.
E. Receive information to be provided by current caseworker or other
appropriate referral agent including at least the following:
1. Medication requirements
2. Other health/medical, psychiatric needs
3. Specific vulnerabilities
4. Chemical use/abuse patterns (i.e. chemical dependency evaluation
is not required but rather an initial history and assessment to
determine if client can be maintained safely and appropriately in
the program)
5. History of unusual or potentially dangerous behavior to self or
others.
6. Need for respite care.
7. Admission criteria 4. a. through d. (page 11).
Once eligibility is determined and client is accepted in the program s/he will be
assigned to one of the Mental Health Counselors who will have primary responsibility
for facilitating the completion and implementation of the client's full IPP. A
complete IPP must be developed at a staffing to be scheduled within the first 10 days
of residence in the program and reviewed weekly thereafter. The staffing will include
the client, family member as appropriate, Welcome Home Staff, Hennepin County Case-
worker, representative of current and/or proposed treatment provider and any other
significant people.
PART II. Initial Individual Program Plan
Part II is designed to examine in more depth and breadth eligible clients needs and
problems in order to address immediate needs and to formulate an effective Individual
Program Plan. The initial assessment will take place in a one to one interview with
the Social Worker or a Mental Health Counselor and cover the following:
A. Client's perception of needs and short term plan.
B. Description of immediately prior residence and possibility of client's
return.
C. Determine where client prefers to go (verify with caseworker and any
relevant other if it is a feasible/appropriate option and establish
a time line).
D. Determine if there has been an ongoing treatment plan established.
If so, what is it and how will it be incorporated into the IPP.
E. Interview inventory of specific problem areas with client, to be
verified with caseworker and any relevant others;
1. Abuse/neglect issues
2. Chemical use/abuse
3. Medication, medical, physical, psychiatric needs not
thoroughly addressed in Part I
515
3
4. H.el Gf
6. f;Ail•-ii
6. Educatini,a1-., •
7. Financial rcG,G,:e.,
8. Housing
, 9. Legal problems
. 10. Recreation/leisure
11. Spiritual/religion
Using information gathered from #A-#E determine:
1. List of goals in order of priority.
2. Specific, measurable and time limited objectives relating directly to goals.
• 3. Specific methods, strategies and resources (including medications) to be
used by staff in assisting client to accomplish these goals and objectives.
4. Names of community resources, Welcome Home staff or others assisting client
to accomplish these goals and objectives.
The information gathered above will be used in the staffing scheduled within 10 days of admission to aid in formulating a formal IPP.
CASE MANAGEMENT
The overall case management is the responsibility of the County caseworker.
Immediate case management services will be .provided in house by the assigned Mental
Health Counselor under the direction and coordination of the Social Worker/Family
Counselor in concert with the County external case manager.
VOCATIONAL SERVICES
Vocational Services are available by referral toArea Vocational Technical School
which offers a continuing orientation class witn flexible entry time (students can
enter throughout the year). Clients can participate in a "sampler" class where
they can be exposed to a number of areas as well as enroll in more traditional course
work. Arrangements can also be made with other programs, i.e. TCOIC, sheltered workshops,
etc. if length of stay and future placement plans permit.
MEDICATIONS AND HEALTH CARE
Instruction and encouragement in developing a self medication program will be
provided by the LPN both on an individual and a group basis. While clients will not
be allowed to keep medications in their rooms due to the high risks involved in a
short term program, they will be expected and cncouraged within the limits of their
individual capacities to administer their c...11 medications, with supervision from and
in the presence of a staff member. In addition, instruction will be given on an
individual and a group basis depending on the corelexion and needs of the particular
clients at any given point in time. The LP:, iF responsible for maintaining the medi-
cation policy and procedures to insure CO:1::,PCf' with all licensing regulations and
for providing training for all staff provcin cvct sercives to clients in the
administration of medication. Instruction rcc,.r..irc acministration of nedicaticn will
include; self administration and monitoring, use and dosage and side effects of parti-
cular medications.
.teticn is available both at Eden Prairie Center end at .,e.t.hdale,
= 61 is five minutes away. A shuttle van will transport clients to public
teLteiuitotion stops as well as to places of couhlfon interest such as the A
r
e
a
V
o
-
T
e
c
h
.
In eciCitien, a variety of trips will be planned on a regular basis to in
t
r
o
d
u
c
e
c
l
i
e
n
t
s
to a vE ,.riety of eesources covering as many kinds of options as possible, i.e. v
o
c
a
t
i
o
n
a
l
.
1:A:dical, recreational, inspirational, etc. Clients will be expected to become fam
i
l
i
a
r
with and able to use public transportation as one way to encourage indepe
n
d
e
n
c
e
.
T
h
i
s
familiarity may require not only instruction but may involve actually h
a
v
i
n
g
s
t
a
f
f
.
and/or other clients accompanying a client who is unfamiliar with public
t
r
a
n
s
p
o
r
t
a
t
i
o
n
(and probably fearful as well) on a public ride.
SOCIALIZATION AND RECREATION
Free time is used to develop relationships among clients and with staff. C
l
i
e
n
t
s
a
r
e
encouraged to use this time for their personal needs. Some need time a
l
o
n
e
.
O
t
h
e
r
s
need to talk and learn to make friends. Basic socialization skills will be e
n
c
o
u
r
a
g
e
d
and developed by modeling, creating opportunities for social interaction a
n
d
p
a
r
t
i
-
cipation in support groups which will be available at least three times a w
e
e
k
.
A
c
t
i
v
-
ities programming is planned according to the needs of the current resid
e
n
t
s
.
Both
individual and group activities are planned and encouraged taking care
t
o
o
f
f
e
r
a
b
r
o
a
d
.
variety of cultural, physical, recreational, educational, and spiritual op
p
o
r
t
u
n
i
t
i
e
s
to aid clients in developing creative use of leisure time. Physical activ
i
t
i
e
s
w
i
l
l
b
e
encouraged and include such things as walking, swimming, picnics, individu
a
l
a
n
d
t
e
a
m
sports and other forms of exercise. Physical activity can help promote bo
t
h
b
e
t
t
e
r
physical and mental health and can provide a vehicle for the development
o
f
p
o
s
i
t
i
v
e
social skills such as sharing, teamwork and leadership. While casual and u
n
p
l
a
n
n
e
d
activities will take place throughout the day, there will be at least one p
l
a
n
n
e
d
g
r
o
u
p
activity per week on Tuesday evening to be coordinated and supervised by t
h
e
M
e
n
t
a
l
Health staff person on duty, making use of outside resources such as parks
a
n
d
t
h
e
M
-
Y
e
C
e
While it is important for staff members to develop professional relations
h
i
p
s
w
i
t
h
c
l
i
e
n
t
:
personal fraternization between staff and clients will not be allowed.
GROUP_E,,ECTINGS
-166 -priiram -t7iill provide 3 basic kinds of groups each with specific purposes. The
first kind will be instructional and educational, designed to cover a va
r
i
e
t
y
o
f
t
o
p
i
c
s
,
choice of topic to be dependent on the particular needs of the residents
a
t
a
n
y
g
i
v
e
n
point in time. At least one group will be offered daily on weekday morn
i
n
g
o
r
a
f
t
e
r
-
noons to be led by the Rental Health Counselor on duty or the LPN or the C
o
o
k
N
u
t
r
i
-
tionist depending on the topic and which person has the expertise on th
e
t
o
p
i
c
.
A
t
least one of these groups per week will be focused on some independent
l
i
v
i
n
g
s
k
i
l
l
s
.
Independent living, skills, physical/health education (to include hygien
e
a
n
d
n
u
t
r
i
t
i
o
n
)
,
vocational instruction/familiarization and vocational development will b
e
t
a
u
g
h
t
p
r
i
-
marily in giPtip settings. In addition, regular and frequent visits (at least once
weekly) will he made to vocational training centers, job placement centers, recreational
facilities, and other facilities as appropriate to enhance client aware
n
e
s
s
o
f
a
v
a
i
l
a
b
i
t
opportunities in these areas while at the same time encouraging self-suffic
i
e
n
c
y
b
y
involving clients in planning and making these visits. Along this sam
e
l
i
n
e
,
i
t
i
s
expected th: Um very fact of getting out in the comunity on a regular
b
a
s
i
s
w
i
l
l
i
n
and of itself aid in the development of self-sufficiency. Another group
t
o
b
e
o
f
f
e
r
e
d
at least ymtlly 011 deal with self medication administration and healt
h
c
a
r
e
.
.
.
,
The second kind of group will meet for the purpose of support and will be
o
f
f
e
r
e
d
a
t
least three tieos a week, usually in ths evening, unless client schedules
a
n
d
n
e
e
d
s
dictate other more appropriate times. These groups will be led by the soci
a
l
w
o
r
k
e
r
- t?. 0: 7sti. ;:: t r.
l:hien is not to say we will not tali: about sigrifica
n
t
i
s
t
a
e
s
b
u
t
r
a
t
h
e
r
t
%
at ue eo
rat "din" and that if a client "c;al.ns W on treir on, that staff make !;re the
is referred to :alcte uaaae their ta,•raentie i.reatas can contifac.
The third kind of group is designed to resolve confli
c
t
a
n
d
s
o
l
v
e
p
r
o
b
l
e
m
s
w
i
t
h
i
n
the house. It will meet on I.:anday evening and be le
d
b
y
t
h
e
M
e
n
t
a
l
h
e
a
l
t
h
c
o
u
n
s
e
l
o
r
or worker on duty. Other staff available will be enc
o
u
r
a
g
e
d
t
o
a
t
t
e
n
d
.
Intervention occurs at several levels while the clien
t
i
s
i
n
r
e
s
i
d
e
n
c
e
a
t
W
e
l
c
o
m
e
Home. The program begins with the client moving in
t
o
t
h
e
r
e
s
p
i
t
e
c
a
r
e
f
a
c
i
l
i
t
y
.
The fact of separation allows an opportunity for a "c
o
o
l
i
n
g
o
f
f
"
p
e
r
i
o
d
a
n
d
t
h
i
s
'constitutes a change in itself and paves the way for
f
u
t
u
r
e
p
o
s
s
i
b
l
e
c
h
a
n
g
e
.
H
o
w
-
ever, it is quite possible that while relief may occ
u
r
i
t
i
s
j
u
s
t
a
s
l
i
k
e
l
y
t
h
a
t
stress may be engendered by a move from what may ha
v
e
b
e
e
n
a
s
t
r
e
s
s
f
u
l
s
i
t
u
a
t
i
o
n
into what is designed to be a short term transitiona
l
s
e
t
t
i
n
g
w
h
i
l
e
a
w
a
i
t
i
n
g
p
l
a
c
e
-
ment into what could be another unknown setting. It
i
s
v
e
r
y
i
m
p
o
r
t
a
n
t
t
h
a
t
t
h
e
client get immediate personal contact from a staff pe
r
s
o
n
a
n
d
b
e
w
e
l
c
o
m
e
d
I
t
i
s
equally as important to familiarize the client as soon
a
s
p
o
s
s
i
b
l
e
w
i
t
h
t
h
i
s
p
l
a
c
e
where they will be livino temporarily and assigned a ro
o
m
a
n
d
a
b
e
d
i
m
m
e
d
i
a
t
e
l
y
so as to remove at least one of the "annowns" which
t
e
n
d
t
o
c
r
e
a
t
e
a
n
x
i
e
t
y
.
T
h
e
support groups are designed to be an important means
'
t
o
d
e
a
l
i
n
g
w
i
t
h
s
t
r
e
s
s
b
o
t
h
as it is created internally and externally. Ongoing d
a
i
l
y
s
u
p
p
o
r
t
a
n
d
c
l
e
a
r
e
x
p
e
c
-
tations of the clients by the staff is another means fo
r
s
t
r
e
s
s
m
a
n
a
g
e
m
e
n
t
.
R
e
l
a
x
a
-
tion training at the end of the day led by the evenin
g
s
t
a
f
f
i
s
a
l
s
o
a
m
e
a
n
s
o
f
stress management and teaches clients some techniqu
e
s
t
o
d
e
a
l
w
i
t
h
t
h
e
i
r
o
w
n
t
e
n
s
i
o
n
s
.
We assume that most clients and families will be appr
e
h
e
n
s
i
v
e
,
u
n
c
e
r
t
a
i
n
,
a
n
d
d
e
f
e
n
s
i
v
e
at the outset. Such being tne case, they will not rea
d
i
l
y
l
e
n
d
t
h
e
m
s
e
l
v
e
s
t
o
c
o
u
n
-
selinc since that entails ca-7feattle risk. It is very important t
h
a
t
w
e
a
t
t
a
a
a
:
t
t
a
formulate our approach acafc;r: ;a-a r.eets o our clients rather than cnannel a;'
clients through a program wnich may ce totally inapp
r
o
p
r
i
a
t
e
.
Clients will be encouraced to tairtain contact with f
a
m
i
l
i
e
s
,
f
o
r
m
e
r
r
e
s
i
d
e
n
c
e
s
,
friends or whatever other connection ray serve to m
a
i
n
t
a
i
n
a
l
i
n
k
t
o
t
h
e
r
a
i
n
s
t
r
e
a
r
beyond Welcome home. On a more formal basis, part of the plan for each clie
n
t
w
i
l
l
be an awareness of his or her living arrangements after
r
e
l
e
a
s
e
f
r
o
m
W
e
l
c
o
m
e
H
o
m
e
a
n
d
steps will be taken to orient the client in this direc
t
i
o
n
s
o
a
s
t
o
p
r
o
v
i
d
e
s
o
m
e
comfort in knowing what is ahead rather than allowi
n
g
a
i
m
l
e
s
s
d
r
i
f
t
i
n
g
.
B
y
t
h
e
s
a
m
e
token, past associations, v.hare possible and :radJct
i
v
e
.
will te aairtained and
encouraged as well. Visits to and from former and fuo.ire resideraes will be schedu
l
e
d
whenever possible and productive. At all times, Welca
e
H
o
m
e
'
s
f
o
c
u
s
w
i
l
l
b
e
k
e
y
e
d
to insure that the client views Welecae Home as a te
a
a
.ararv resrite. not as a priaarv
residence so as to insure that tee client is aole to c
o
h
a
e
n
t
r
a
t
e
o
n
l
i
v
i
n
g
a
r
r
a
n
g
e
-
ments and personal associatiers wiich V111 be more lon
g
t
e
r
m
a
n
d
/
o
r
p
e
r
m
a
n
e
n
t
t
h
a
n
can be offered by Welcome
t'!'ltffENANCE
Paily livino skills such as person:1 hygiene, food prep
a
r
a
t
i
o
n
,
b
u
d
a
e
t
m
e
i
n
t
e
n
a
n
c
e
.
transportation trrimgement, jtz: si.11.S, bookkeeping skills, etc. alreaaaa azaaiiaa..
..;11 I.t ihvelving 1hr., clit !sit
t, 2jop aLd 0.i,intain such
f-ncouratjelitent yin the supervision of the counsel*
challLh ,JA to use thair acquired skills and to further develop t.h.e id s
the extent of their abilities and capacities. Clients are expected to maintain
thtir cwn rooms and to participate in basic housekeeping (dusting, viacuu-.ing. etc.)
re*ens:bilities throeehout the facility. In edditton, they are ehc:ariGed at
required) to participate in meal planning, food purchase, food preparation, activity
planning, program review, etc. Formal and informal instruction in the aforementioned
areas will be provided as an integral part of the respite care program by counselors
using both individual and group contacts. Guidance and instruction will be given
individually on an ongoing basis as client needs and circumstances arise.
attention will be given as a part of the daily instruction group, focusing oh e .eee:;-ic
areas as the complexion of the group dictates. Saturday "super clean", a more thorough
attention to daily housekeeping chores (i.e. vacuuming furniturem cleaning refridgerator,
etc. )will be.a vehicle for teaching skills in maintaining a home living situation.
PROBLEM SOLVING .
Oti&O'FIne:**iary considerations in problem solving involves not doing for the
client what he or she may do for himself or herself. Group support may be provided
to help a client deal with problematic issues. Intensive assistance, particularly
from the primary counselor, will be provided to help define the problem, develop
alternatives and determine solutions. Since family counseling will be offered, most
family issues ought to be able to be addressed in a regular fashion, thus preventing
much of the potential for family crisis. By the same token, since plans for discharge
are being developed from the outset of placement at Welcome Wove, many situations
which could become significantly problematical due to lack of consideration or lack
of time should be able to be anticipated and addressed in a reasonable fashion. A
control calendar will be maintained by clerical staff which will include all appoint-
ments for all clients, thus minimizing the potential for miscommunication regarding
the many details which will have to be processed in a comparatively short amount of
time.
SUPPORT
In keeping with principles stated above, Welcome Home will ensure that clients' prin::,ry
attachments are to people and places other than Welcome Home. This, in itself, is
vital to maximizing any success in subsequent placements. This awareness of Welcome
Home as a temporary respite will continue to be emphasized both with staff and
clients. Clients will be provided opportunities and encouragement for establishing
and maintaining contact with a supportive network of family members, friends, employ-
ment contacts and professional agencies with the intended goal of having the client
continuing to develop plans for the future rather than simply "drifting" on a day-to-
day basis. A Mental Health counselor will be assigned to each client as a "primary
counselor" to continue to supervise, maintain and encourage the client's participation
in this planning. It is expected that the primary counselor will spend a minimum of
one hour per week on an individual one-to-one basis with each assigned client to help
plan, develop and implement the client's IPP, coordinating the individual's plan with
the rest of the program as well as monitoring the process of develop i ng the long range
goals. The primary counselor will be responsible to see that other involved people
fulfill their tasks and obligations in a timely fashion so as to prevent the client
from being lost in the system or forgotten. Further support will provided in regular
client greup meetings held three times weekly, which, while pric;aril.v task oriented,
will provide the opportunity for personal interaction as well. The suee:,rt croups will
he Ica by the Mental Health staff on duty or the Social Worker. See: Group !-*.eetings.
PHYS1C. i -:1.7_!;FSS Relaxation and physical fitness will be offered and encour,eed on a.
re-cul'arjasis With instruction provided by the Mental Health staff. Walkino and other
forms of exercise will be encouraged and opportunities will be provided as a part of the
r ecreational activities program. 7
• .ith al,dald be anticipated in adeance :!411 -.Y 4
dirfased or at least prepared for by w,heddlieg
additional staff. Mental Health counselors, social workers and Program Director
are on-call supervisory responsibilities on a rotating basis and are available
fOr.lns'r:ction, edvice and in extree cases, backup coverage. Normally, heo,ever,
addition,1 coverage will be provided by part-time staff who will function in an
on-call capacity during hours which in most cases call for fewer staff.Night coverage is
by .awake staff. Most crises can be handled by the staff on duty with consultation
With supervisory person on-call using the following procedures.
For lg:i%isO..al Crisis: Attepttc minimizeprovocative stimulation by providing a
private interview room and a counselor with whom to talk. Provide time for person
to air concerns. Assist in assessing crisis by: (I) redefining the crisis in more
realistic terms; (2) clarifying the nature of the crisis and possible consequences;
(3) identifying strengths and resources with which to deal with the problem in a step
by step fashion; (4) notify supervisor on duty immediately and file a written report
to Program Director within 24 hours; (5) passive therapeutic holding should only be
used in extreme cases when there is danger from client to self or others; (6) consid-
eration should be given to removal of the client by police or ambulance only in
concert with supervisor on-call unless there.is immediate danger. Such cases should
be extreaelx rare, if early intervention is practiced.
For Interpersonal Crisis: Attempt to separate individuals and follow above procedure
separately and later jointly if possible. Follow procedures for individual crisis
once separation is effected.
In each case eliminate possible medical problem: (I) chemical abuse, (2) medication
imbalance, (3) physical injury; then proceed with above. Determine if outside help
is needed (i.e. ambulance/police) in both individual and group crises, (4) notify
supervisor on duty immediately and file a written report to Program Director within
24 hours.
st7iCTUP F
As indicated above, Welcome Home will do everything possible to develop a discharge
plan and schedule at the time of a client's admission. To the extent that that is
accomplished, there ought to be less confusion and potential for difficulty in
nlanning the move through the program to discharge. Since there will be a plan (see
Assessment) developed for each client immediately upon admission, the attendant needs
of each client can be organized and managed within a defined timetable. Where there
are omissions in this process, Welcome Home staff will do everything possible to
identify what needs to be done by whom within whatever time line and attempt to
coordinate resources to accomplish same. Welcome Home will not attempt to supercede
other agencies' functions, however, but rather will do whatever possible to facilitate
the accomplishment of tasks left as yet unattended.
It is not expected that all clients will participate in all components of the program
or to the same extent. There will be varying capacities, varying needs and varying
schedales. The program components are structured to be available as necessary and
are not a requirement of the program as such. This is not to say that clients may
he uriri i exempt from participation for no good reason, hot rather to point out
11,1 each client will be treated according to his or her individual needs insofar as
that is possible, and that exceptions to the normal order may be taken into account.
8
. e: likely
::.:Ci,113oienl c leped botn bet. use Ur the short
tern. het ..re of the program butalso because cost clients are not likely to have bee
n
in for the same length of time. L:wever it is possible to le.int
a
i
n
g
r
o
u
p
norea. tatitns by actively expecting clients to be responsible for themselves
and reseuesible to the program as well as by making strong (if brief) con
n
e
c
t
i
o
n
s
with the staff. The focus will be somewhat more task and behavior orie
n
t
e
d
r
a
t
h
e
r
than proroting a strong emotional attachment. It is important that staff keep in '
mind that this is hot a therapy program and we must not open up issues and f
e
e
l
i
n
g
s
that c:—e: and or t:.eleted te tie clients are in residence.
CLIENT 1,P,T1C1PATI0N
Since there will be constant change in client population, Welcome Home's re
s
i
d
e
n
t
council is raintained as a council of the whole. One of the three week gr
o
u
p
m
e
e
t
i
n
g
s
will be devoted to household issues as an open forum and this will constitute the
resident council. Once each month, an election among clients will be held to select
one client to be a representative on the advisory committee which will meet
q
u
a
r
t
e
r
l
y
or more often if necessary. In addition, the other two weekly group meetin
g
s
will
provide an opportunity for client input if necessary. Minutes of the resid
e
n
t
c
o
u
n
c
i
l
meeting will be recorded and made available to the program director. Consi
d
e
r
a
t
i
o
n
may be given to requesting approval for having a former client, who is int
e
r
e
s
t
e
d
,
be a client representative since due to the short term nature of the progr
a
m
i
t
w
o
u
l
d
not be possible to have any continuity of client representation from one q
u
a
r
t
e
r
l
y
meeting to the next. Finally, Welcome Home utilizes a discharge review fo
r
m
w
h
i
c
h
should Provide an uninhibited opportunity for criticism.
INDIVID'eALIZED PROGRAM PLANNING - See Assessment
FAMILY SERVICES
Welcome Home believes that the family relationship is the most significan
t
r
e
l
a
t
i
o
n
s
h
i
p
in a per:.on's life. The fa:aily provides tee tasis from which one's perso
n
a
l
i
t
y
i
s
developed and is the reference point for all further development. Such b
e
i
n
g
t
h
e
c
a
s
e
,
it is essential to make every effort to work within the family context wheneverp
o
s
s
i
b
l
e
,
even if there is no plan for the client to live with the family. It is critically
important to attempt to develop and maintain the support, understanding a
n
d
l
o
v
e
w
h
i
c
h
may only be provided by the family. By the same token, pain and anguish
a
r
e
g
e
n
e
r
a
l
l
y
considerably heightened in family relationships and these areas also must
b
e
c
o
n
s
i
d
e
r
e
d
.
Welcome Home uses multiple approaches including crisis counseling, family
g
r
o
u
p
s
,
informational presentations and regular ongoing individual family counsel
i
n
g
t
o
a
d
d
r
e
s
s
this very i7ortant issue. However, time will be limited to no more than
t
w
o
to four
hours for any one family as it is not designed to be ongoing therapy. Rathe
r
i
t
i
s
to address imotediate crises and to provide education and support until ther
a
p
y
,
i
f
necessary, can begin.
LENGTH OF STAY
Welcome Hose will closely monitor each client's stay and maintain contact
with other
aerIcies, r .atticultrly the assigned Iienhepin Couty caseworker to ensure compliance
with the rcquireent to raintain a r1Lxim..:m lengtn of stay of sixty days. I
n
a
d
d
i
t
i
o
n
,
Welcome Home can play a more direct role by ensuring the Individual Program
Plan is
)
9 -
),e .nd that attention to discherge plLnning is instituted ac the tine
Velccme Home will require that the external case manger rake
a written ceL lilment to comply with the sixty-day residential limit. We anticipate
an average stay to be 30 days. Extenuating circumstances such as an unexpected delay
in zn ale Led in the appropriate treatment facility may dictate. an otAsion. All extcnsions will be for specific reasons with no more than 15Z of the population
on extended stay at any given time. Maximum length of extension is 30 days. County
personnel will be notified when individuals are placed on extension.
STAFF
The efectssional staff will utilize a team approach with the program staff consisting
of an Executive Director, a Program Director/Administrator, a Social Worker/Family
Counselor, 2 Mental Health Counselors, an LPN, 2 Night Mental Health Workers; 3 part-
time Mental Health Workers, 1 Mental Health Worker/Cook Nutritionist, 1 Maintenance/
Housekeeper, and 1 Secretary/Bookkeeper.
The team approach means that staff members will not work in isolation but rather
jointly in an effort to provide caring, coordinated, efficient care, connunicating
with cne another daily. Each client's progress and IPP will be reviewed once a week
by the staff facilitated by the Social Worker and/or the Mental Health Counselor.
The major function of the Program Director/Administrator is the responsibility for con-
tinuous overall operation of the program including nmintenance and upkeep of the
facility, staff selection and supervision, public relations and community outreach and
consultation and/or co-counseling with family counselors as necessary. The qualifica-
tions for the Director are a Masters Degree in Behavioral Science or related field and
a minimum of one years experience in Mental Health, or a B.A. with a minimum of three
years experience in Mental Health, plus one year of training or experience in adminis-
tration and supervision.
The function of the Social Worker/Family Counselor is responsibility for the supervision
of the assessment and planning for the client and the client's family, including ongoing
evaluation ehile the client is in residence or crisis counseling. The SW/FC is respon-
sible for supervision of the counseling aspects of the program and for community out-
reach including liaison with County social workers and other referral agencies, as well
as resources for clients. The qualifications for the Social Worker/Family Counselor
are a B.A. Degree in Behavioral Science or related field and three years experience in
Mental health with a primary emphasis on families.
The function of the Mental Health Counselors and Mental Health Workers is to maintain
responsibility for supervision of scheduled daily routine activities, providing an
atmosphere of earmth and safety to help diminish stress and allow for clients' growth
and personal development, helping client create and maintain an organized daily schedule.
The Mental realtli Counselor assists in the diagnostic process and has primary respon-
ibility for oeserving and meeting regularly with individual clients assigned to him/her
and report at a weekly team staff meeting. The Night Mental Health Workers are respon-
sible for maintaining awake supervision and security of the clients and the facility
durinn niehttime hours. The LPN is responsible for maintaining the medication policy
and procedures and providing training for all staff members in the administration of
medications. The Cook/Nutritionist is responsible for planning nutritionally sound
meals, preearing lunch and dinner, managing the kitchen, ensuring compliance with Health
Codes and rc,e)irements of regulating aocncies. This person will also provide some
instruction to client in cooking, nutritional principles, meal planning, and budgeting.
in
AND
1. All potential adjssions rust be in nced of respite care services and have a current
(within the last 12 months) diagnosis of mental illness.
2. Admission documentation must reflect that the client rats all administrative criteria.
3. The cae manager, exterra, the ixogram (Count) •acrker, clergy, family my -ber,
physician, referral source, or discharge resource) rust be assigned prior to admission.
4. A written pre-admission plan must be developed prior to admission. This plan must
include the following:
a. Goals which address the client's immediate needs and the general goals
of placement.
b. A statement describing where the client will be living after discharge
from the program.
c. A signed statc.::.ent from the external case meneacr assuring responsibility
for finding the client's discharce placeaent within the sixty day limit,
and a plan for how that placement will be secured.
d. A description of the roles and responsibilities of the external case manager
and providing information, support and referrals for the client.
5. An Individual Program Plan must be developed within Len days of admission, by an
inter-disciplinary team. Ibis plan will include a list of the client's specific goals
and the specific methods by which those goals will be achieved.
6. Priority for admission must be given to EennaOr County residents.
7. Out-of-county residents rust have a placement acreement signed by the County of
financial responsibility prior to admission.
Exclusions from admission include the following:
1. No individuals will be admitted who are under IS years of age.
2. Applicants must not be in need of skilled nursinp cars, hespital care, or immediate
crisis services.
3. Applicants must not be mentally retarded (IO telow 7O).
4, Individuals with a dual or secondary diaeresis f:'-c7ical abuse or dependency may
be admitted if:
a. Their chemical use does not interferc t:leir ability to participate in
and be safely Lair.taihed b) the propra;., chd
b. Their current'tJeat -;nt N.-ads are rri!7.:.rily 4 r t'-e area, of •ental ical.
1 1
ici.nts requiring special diets are limited to these with diets that can
5e prepared in the course of ncrral 7.aa r•: •,tcr r ci i. t ;
ca;,able of self munitoring of their food intake within nurrial supervision
limits.
E. Client rust be able to physically participate in the program.
co::!pletin is defined as meeting the goals established in the
ram Plan within the specified sixty-day length of stay. Circumstances under v:hich a
client may be unsuccessfully terminated from the Welcome Home program are:
1. Behavior endangering the safety and well being of self and/or others.
2. Chemical use that interferes with the client's ability to participate in and be
safely maintained by the program.
3. Behavior sufficiently destructive so as to preclude reasonable service to other
clients.
4. Hospitalization for physical or psychiatric treatment.
5. prolonged absence without leave from Welcome Home (more than 7 days).
PROGRAM FLOW CHART
REFERRAL
;SE.If i , family, friend, caseworker, hospital, other Rule 36 facility)
INTAKE INTERVIEW > REFER ELSEWAERE
(one-to-one conducted by Welcome Home staff inmediatelv upon presentation
at the facility)
4JPISSION
PROGRAM PLAN
(c;rpleted within 10 days of admission, involves client, Welcome Home staff,
family, caseworker, at minimum, plan for discharge determined)
SISNmT TO PRIMARY STAFF
:1 ,1VI:',ES AND PROGRAM
V
=in
1ves conference wit' client, Welcome Home staff, family and caseworker,
12
E. PROCeAN COORDINATION eND CCeSULTATION
1. Agencies free which most frequently receive referrals:
a. Fairview Scuttdale Hospital
b. Golden Valley ental Health
c. Methodist Hospital
d. North Memorial Hospital
e. Hennepin County Social Workers
f. Other Rule 36 facilities
2. Agencies to which most frequently make concurrent referrals:
a. South Hennepin Drop-In Center
b. Recreational (i.e. YWCA, YWCA)
c. Vocational (i.e. DVR, CETA, Hennepin Technical Center)
d. West Hennepin Cceeenity Mental Health Center
e. Legal Aid
f. Other Rule 36 facilities
3. Agencies to whic h most frequently make referrals at discharge:
a. Client family residence
b. Independent living
c. Other Rule 36 facilities
d. Day treatment program
e. Hospitals
f. Nursing homes
COORDINATION OF CONSULTATION
Joint programming and coordination with other agencies is an important aspect of We
l
c
o
e
- -
Home's program. This is in part based on a belief that the best way to serve clien
t
s
Is to help them serve themselves. One way to facilitate such self help and self re
l
i
a
n
-
is to encourage clients to familiarize themselves with appropriate community resour
c
e
s
and to make use of them as needed.
Contact coordination, linkage and joint programming will be accomplished in at le
a
s
t
four ways. First; agency to agency contact and consultation (in general terms as w
e
l
l
as concerning specific mutual clients), Second; facilitating client direct intera
c
t
i
o
n
with other agencies. ThileI; oteer a‘
e
cies, foe.Ille r - :
inviting presentations by othr agancies at Weiccr.--a Hcma, anc participatico in the
Residential Mental Health Forum, and Fourth; recreational and cultural activities
i
n
v
o
l
-
ving the use of other agency facilities such as the YMCA and the YWCA.
i
MENTAL HEALTH
COUNSELOR 1
MENTAL
HEALTH
WORKER
4
.50 FTE
MENTAL
HEALTH
WORKER
5
.50 FTE
F. fq.,7•, D;;11:,1ION/SUIFING/SCHEURI%6
WELCOME HOME RESPITE CARE ORGANIZATIONAL CHART
FiXECUTIVE DIRECTOR .125FTE
[RESIDENT COUNCILi - - -GRAM DIRECTOR/ADMIN1STRATOR 1.0 FIE - -
•
ADVISORY CO,.:AITTEE
SEC/BKPR i SOCIAL
WORKER/
FAMILY
COUNSELOR
COOK/NUTR.
MAIN./HSKPR
.75 FTE
MENTAL HEALTH
COUNSELOR 2
MHW 3 I NIGHT
.50FTE Mfik I
1 NIGHT i
MHW 2
.75 FTE
AUTHORIZED HOLIDAYS
Employees are entitled to four special holidays the first year of employment and five
thereafter. Holidays will be scheduled in advance for each employee so as to ensure
adequate staff at all times. Holidays need not coincide with any particular official
holiday. Additional holidays nay be taken without pay, providing aci;:,:!:;atE: a:,-nge7et.ts
can be made in advance and sufficient substitute staff is available.
The respite care facility is a round-the-clock, seven-days-a-week facility; therefore,
all hours are regular working hours. See Staffing Patterns and Activity Schedule (15a-b
All full-time employees will earn paid vacation days at the rate of one day per month
of employment.
G. MANAGEMENT AND PROGRAM OBJECTIVES
1. Staff will be hired and oriented to Rule 36, SLF, and Hennepin County contract
requirements by 11/15/84. Training of each individual staff member will be
documented by records in personnel files. The Program Director/Administrator
is responsible for obtaining results.
2. Rule 36 license application will be submitted by 9/15/84 by the Program Director/
Adinistrator.
3. Written agreements will be developed and kept on file at the facility, with Hennep
County lental Health Center for Day Treatment, Vocational Services and Circle F,
well as with other resources routinely used such as; Hennepin County Area Vo-Tech
and specific programs such as MI/CD when the need is indicated by resideNtal asses'-
14
be submitted to the Minnesota Departrent of
alth by 9/15/ZA by the Proyram Director/Administrator.
5, Conditional use permit will be submitted by 9/11/84 by the Program Director/
Administrator.
6. A maximum of five clients will be admitted the first week of operation and
two per day thereafter until capacity is reached.
7. The Program Director/Administrator is responsible to ensure that all services
available and uperational on 11/19/84.
8. The Advisory Committee will consist of the Program Director/Administrator,
a resident representative and two comnunity representatives, one of which may
be a mental health professional. These people are to be named prior to the
first meeting, the date of which shall be approximately January 2nd 2985.
9. Fire safety and housing requirements will be covered in application for the
conditional use permit to be submitted by 9/11/84 by the Program Director/
Administrator.
10. Contact by 10/15/84:
a. Abbott/Northwestern Hospital
b. Golden Valley Health Center
• c. Human Development Institute
d. Methodist Hospital
e. North Memorial Medical Center
f. Fairview Hospital
g. Relate Counseling Center
h. YES-NEON
i. West Hennepin Community Mental Health Center
j. Hennepin County Medical Center
k. Hennepin County Mental Health Center
1. Anoka State Hospital
The Program Director/Administrator shall be responsible for making these
contacts.
)1. Client-related Goals:
a) 75".; client participation in at least one weekly event in the community
away from Welcome Home.
-Review client records at close of contract year
-Counseling staff with primary counselor designated responsible
b) At least 25';; family involvement-attend and participate in at least one
family contact.
-Review client records at close of contract year
-Family Counselor responsible
c) At least 75: satisfaction in client discharge review forms
-Review client records at the close of contract year - compliance with 1PP
-Program Director responsible
ic
PLANE ico ACTIVITY SCHEDULE 'FSIDENTIAL AND NONI2ESIDI.N IAL. '.T.LCnME H0E Pror,osi-d Contract Period 10/1/84 thru MO: :DAY 7U:5:DAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY Fr! 8-8:30 Breakfast 3:30-9 Clean Up 9:31) i4edicat •9:1S Physical 10-12 Individual a Morning Grou physical health health 12-1 Lunch and Clean Up 1-2 Free Time 2:00 Medicat 2-5:30 Afterfoon Activity and,nr 5:30-6:30 Suri, 6:30-V, llotr;c Meeting 9:00 Mcdicat , 9:15 Pelaxat . ! on Fitness pointments (ir-house - Skills and education, on group meet . 6:30-9 Planned Activity on on or in 1 Topics (i.e. Independent self medicaticn, _2:00:300 Team Meeting ng 6:30-8 Group Meeting he community) nutrition 6:30-8 Group Meeting ...- Living . Skills, etc.) • 6:30 Free Time ......_ > > .> 8:30-10 Breakfast . 1 ' 11-1 Super Clean- thorough depth clean of daily chores Social- 1:00 Activity v _ Free Time r -4 . . on v ., . . • Celp and , Eve n! Sche: • ,. .... . . _
IIFIrCZF f3rovicier thru 6/30185 STAFFING PATTERN - RESIDENTIAL AND NONRESIDENTIAL Proposed Contract Period 10/1/84 a; Day Morning Evening I 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 >. 0 'V -X ° 0 NW NW NW NW *W/F NW NW Alternate Cl NW SB Cl MM SB (SW CN Cl PD SB SW CN Cl PO M SB SW CN Cl PO SB SW SW CM PD MM SW Cl LPN PO SB SW SW CM Cl LPN PD M SB SW SW CN Cl LPN PD SB SW CU C2 LPN PD SW) SW CU C2 LPN SW C2 --(T)es-Sat) SW LPN SW C2 LPN C2 LPN . C2 NW C2 NW C2-( NW )... o-o '5 -o- I.o NW NW NW NW • NW NW Cl NI.4 CM Cl CN Cl CM CI CM Cl CU W5 Cl W5 CM Cl 145 CN CI W5 w4 CM -(T W5 W4 CM W5 W4 es-Sat) W5 W4 W5 ana C2 415 144 W5 c2 ------ITri Molday) W5 414 W5 C2 W5 144. 115 C2 NW W4 C2 NW 571t; NW W4 C2 NW NW W4 C2 NW ›. 0 --. c in NW Nw NW NW I NW NW NW NW 143 NW 143 W3 0 143 143 W5 143 WS to 145 W3 145 W3 145 143 W5 (Sun C2 ,.. 0 :0 75 r.. NW i'^s. NW Code NW NW Cl NW Cl II of Cl F.T.E. Cl Cl Position Cl Cl Cl Title C2 C2 3 4 5 C2 Pr-. ---).3---- C2 W4 145 LPN CH SB M Code C2 C2 C2 C2 NW // of C2 NW F.T.E. NW . ' • ,ition ?Me .3m Di r. /Admin. • I Wor!er/Fam. • !,!:' th Counsel •s!,, .,.,, Counseh,- .4.A. :sacker Thl..t. P0 SW 1 Cl 2 C2 NW NW 1 2 1.00 1.00 1.00 1.00 1.00 .75 Mental Health Worker Mental Health Worker Mental Health Worker LPN Cook/Nutritionist Sec./Bookkeeper MlintonmIce .50 A 1.00 1.00 1.00 ,n Sun-Thur
12. 1 t leest '.;5": of clients e.e14,
indrance of organizaticnal or trare4t,rtational proble.es d6e tc
cratic conditions.
• -review client records at close of coneract:ycar to determine tieeliness
of reports and appointments in keeping with 1PP and discharge planning.
-Program Director responsible
e) Fewerthanlir of clients discharged involuntarily (other than as specified
in IPP).
-Review client records at close of contract year
-Program Director responsible
13. Results on'the above measures will be reported for the contract period to date
as part of the submission of the 1985-86 contract proposal.
14. The Program Director, in conjunction with the Mental Health Division evaluation
unit, will finalize the program's Evaluation System and submit the resulting
materials with the fiscal year 1985-86 contract proposal.
15. The Program Director will submit to the Mental Health Division copies of all
written Vulnerable Adults Reports, ongoing.
16. The Program Director shall prepare and submit to the Mental Health Division
an Annual Report as required by Rule 36.
17. See below. *
H. QUALITY ASSURANCE
1. Monitoring of Services to Current Clients
Services to clients are reviewed each week in regular staff meetings involving
all staff active with clients. Meeting notes are kept for each meeting and
maintained at the facility. In addition, weekly open forum group meetings offer
opportunity for concern or criticism on the part of clients. Finally, all
services are reviewed with the advisory committee on at least a quarterly basis.
2. Client Follow-Up - not applicable
3. Client Statistics
Client satisfaction is monitored on an ongoing basis as noted above with feedback
from regularly weekly group meetings. In addition, Welcome Home uses a Departure
Review form which requests feccie:Ick on services rendered. Welcome Home 011 provide
statistics and evaluation data to Hennepin County on a quarterly basis, using the
required quarterly management report format.
* 17. The Program Director will develop a policy to ensure that staff have training
and/or experience necessary to proviee services to MI/CD individuals by
December 1, 1984.
16
le:eest semi-annual f!eCe,..ce •
•;cy with hhom it has maintained a client-oriented workino rclatiohship.
OA:eoon.ont
Vritten evaluations are done every six months according to a specific point
system combined with a narrative commentary. As part of the eialuation process,
ritual feedback with supervisors is mandated as well. Clients will also have
-olJnity to provide =eedbach, partieul:rly at departure. The evele!tien
e :..a;ntained in each persbneel file and kept at the facility.
6. Management and Program Objectives
Since these are self-explanatory and make specific tasks to be accomplished
within specific time lines, there will be direct evidence available as to the
satisfaction of objectives.
I. FACILITY
Weleome Home proposes to lease a building located at 7170 Flying Cloud Drive, in
Edel Prairie. It is a three story building with 2 single, 3 double and 2 triple rooms,
room for 14 clients at the outset with an additional four beds available by
ry 1:135. It also provides separation of male and female living arrangements.
The ding is in excellent condition, having been extensively remodeled in the oast
five years. It is situated on a 1-1/3 acre lot with a creek running alongside the
buildine and much open space around it. Public transportation is available both at
Eden Prairie Center and at Southdale, each of which is five minutes away. Transporta-
tion from Welcome Home to these centers by Welcome Home van.
II. OUTREACH
Clicnt outreach efforts 011 be primarily the rc:s::..nsitility of tieircrn Director,'
Administrator, although other staff members may nave some occasional participation as
well. The following will be contacted prior to opening 11/19/84: Abbott-Northwestern
Hospital, Fairview Hospital (particularly Fairview Southdale and Ridges Health Center),
Methodist Hospital, Hennepin County Medical Center, Golden Valley Health Center,
Hennepin County Mental Health Center, North Memorial Medical Center, Relate, YES-NEON,
and West Hennepin Community Mental Health Center. Contact will be by direct appoint-
ment and personal visit with Welcome Home Program Director and appropriate administra-
tive and/or treatment staff in attendance for the purpose of providing information
recr,r,fir7 the services Welccme Home plans to offer. It is Expected that these visits
will he follovxd up in subseeuent months during which time Welcome Home will be pub-
an informational brochure as well. Having made these initial contacts, Welcome
licre will continue to reach out to these agencies, rental health and family services
clin:a. ;:ner ;:ule 36 facilities and Hcnneoin Hoe .n Services staff in an ongoing
effort to orovide infonoation regarding the respite care program. For the first year
at lcest, Alocmo Epee will schedule at least four visits to other agencies each
month. In addition, Welcome Home will hold periodic "open houses" of its own facility
(at all tines, hoover, taking into account the privacy of its clients—clients 011
be ce.e...:ea through the adviser). committee and will be involved in planhirg such
activities) beginning with an initial "opening open house" within the first six weeks
to t:..e ;-.Tr.:1 .s of operation.
;13
17
:IANAGERJ id)OKLYa CE%TER ! 1 PROGRAM I DIRECTOR 1 CHILDCARE ! STA!,F ; 1-----r- CHILDCARE ; ! MENTAL HEALTH EN HEALTHr COUNSELOR 1 11 COUNSELOR 2] _ _ \. HEALTH iNTAL HEALTH WORKER 4 MENTAL HEALTH WORKER 5 MENTAL HEALTH WORKER 3 MENTAL HEALTH NIGHT WORKERS :":.!1!:!sTRATIVE =AG!! 1. .e Home's in of command is as follows: EXECUTIVE DIRECTOR I _ -PROFIERTIES !PROGRAM MANAGER i DIRECTOR rEsiatifi_ _ RESPITE CARE / - -1ADVIWRY COUNCIL.] AD RESPITE DIR1 FOMMITTEE PiT.Y11011=LOR COOK IMAINT.I HSKPG. SOCIAIL. WORK -5-E9pKPR.
i ".1:';:.10;;;A E.;:d :y ;r,
ahc a;4._roved by the Executive Director. 7:.erc is a clear dalicti.oh
in tnis regard with the Executive Director having delegated full authority and freedom
!, F!.aff to run the tratment programs while reserving tne means to review operation!:
:cessary. his position has to do with the belief-that-staff responsibilities
require staff authority and that the most productive development of the former depends
largely on the free exercise of the latter. The review option provides a check and .
balance, but does not impede the ability or capacity of staff to develop, evaluate •
and/or alter aspects of the program. In addition to regular, ongoing weekly staff
c:-.tineees review of pram procedures, Welcome Home
fias an annual co .:4.%fiensive pr:.gram review involving the Executive Director and all
Program Directors. The purpose and goal of the annual review is to assess the per-
formance of the past year, confirm current policies and procedures and establish goals
and objectives for the coming year.
JOB DESCRIPTIONS •
EXECUTIVE DIRECTOR
The Executive Director bears responsibility and authority for all operations and dele-
gates the freedomcand responsibility to run the respite care program to the Program
Director/Administrator. The Executive Director is responsible for the fiscal adminis-
tration of the respite care facility.
%ties and responsibilities:
Fiscal planning, coordination and control
1. Develop annual budget
2. Supervise expenditures
3. Prepare monthly expense report
4. Prepare annual review
Job Qualifications:
a. A B.A. Degree in one of the Behavioral Sciences or Business Administration.
b. Five years experience in management and coordination of service delivery.
PVSPA", DIRECTOR/AD !!IISTRATOR
The or function of the Program Director/Administrator is the responsibility for con-
tinuous overall operation of the respite care program.
Duties and responsibilities:
a. Administrative tasks related to staff selection, personal issues and fiscal
accountability.
b. Staff supervision and scheduling.
c. F-;,ervie.-ory tasi.s r(-7 51,c to case assignment and accountability
c. Staff training
19
v. :ne.li .
f. :• , e.• . ,elor as hecvsary
g. filed !:eerviHce.
h. Maintenarce and UOCCI) of the facility
i. Ensure ocavliance with Pule 36, Vulnerable Adult, Data Privacy and any
other ep,able re:elatien
Job Qualifications:
a. Masters Degree in Behavioral Science or related field and a minimum of one
year of experience in the Mental Health field or; B.A. with a minimum of
three years exeerier•et in ''antal Health.
b. One year of training or experience in administration and supervision.
SOCIAL WORKER/FAMILY COUNSELOR
The function of the Social Worker/Family Counselor is responsibility for the supervision
of the assessment and planning for the client and client's family, (including ongoing
evaluation while client is in residence) and for crisis intervention and counseling.
Duties and responsibilities:
a. Assessment of the client system through individual, group and family contact
b. Coordination of planning process for client .
c. Team supervision
d. Supervision and coordination of instructional, educational and skill building
aspects of the program
e. Supervise maintenance of case records
f. Develop and coordinate use of outside community resources which may benefit the
client system
g. Liaison with caseworkers
Job Qualifications:
a. B.A. Degree in Behavioral Science or related field
b. Three years experience in Mental Health with a primary emphasis on families
MENTAL HEALTH COUNSELOR I AND II
The Mental Health Counselor has responsibility for the daily routine of the respite care
facility, supervising daily activities and responsibilities of all clients with specific
responsibility for the IPP developeent for 9 clients assieeed to their primary care. The
goal of the rental Health Counselor is to encourage the client to do what s/he is able
to do and to develop his/her abilities and capacities further. The Mental Health Counselor
is one of the key criers of the team and is likely to be the person with whom the client
will form the closest relaticnship. The Mental Health Counselor will observe the clients
closely and meet with their assiened clients individually on a regular basis, reporting
on said observations z!r1:: meetings along with an interpretation and assessment at weekly
team staff meetings. The N'C will be responsible for the intake process and are designated
as the primary contacts for UV: referrals. At least one laliC or MH will be required to have
training and/or education in the area of the dual problem of :aental Illness and Chemical
Dependency.
20
1 7 livin .
•11 is rf.1;,orrsil,) . .
•ervisicn and coordination and tr;;;ni; cf :NL- stress r.,:rc....gcrceut v -
program.
:ties and iesponsibilities for both rJital her.tn Counselor I and Eental
Counselor 11:
a. Provide an atmosphere of warmth and care in which the client feels safe
and secure enough to allow him/herself to experience change and some
relief frc -. stress.
b. Assist in the diagnostic and planning process by observation and reporting
. to the Social Worker and Program Director as a member of t
h
e
e
v
a
l
u
a
t
i
o
n
t
e
a
m
.
This responsibility includes coordination of the development
o
f
I
P
P
'
s
for
their assigned clients.
c. Help the client develop his/her own individuality and persona
l
i
t
y
:
1. Expand his/her wealth of knowledge and experiences through:
a. tutoring and teaching
b. new recreational experiences
c. teaching him/her to care for himself/herself physically and
emotionally.
2. Help the client see him/herself in a realistic perspecti
v
e
t
h
r
o
u
g
h
personal relationships and confrontations, sharing feelings a
n
d
i
d
e
a
s
.
3. Applying to his/her own daily living the things s/he has l
e
a
r
n
e
d
.
4. Assisting Program Director and Social Worker in teaching a
d
a
p
t
i
v
e
m
e
t
h
o
d
s
of expressing feelings.
d. Help client negotiate and experience his/her environment in a
m
a
n
n
e
r
t
o
p
r
o
m
o
t
e
growth and development.
I. Help client deal with the more complex emotional entangler..en
t
s
s
/
h
e
m
a
y
encounter outside Welcome Home.
2. Help client relate to people and organizations not directl
y
a
p
a
r
t
o
f
Welcome Home.
e. Help client experience a healthy emotional environment:
1. Serve as a healthy personality model for the client to inter
a
c
t
w
i
t
h
a
n
d
emulate.
2. With his fellow workers, serve to establish a healthy group
o
r
f
a
m
i
l
y
-
like setting for the client.
3. Provide, and help others provide, the type of emotional and strctural
support that an individual memher of the group may need at a g
i
v
e
n
t
i
n
e
.
21
• ; in ..arious rcreational activities.
orpnize 6id a i.;:rapeutic physical environment:
1. Regulate stimuli to which client is exposed by limiting the size and
cc:-.1c.:ity of hisyiscr.;..-,n:-..
2. Assist client to maintain his environment in an organized and sanitary
• condition.
3. Assist client in altering his environment positively in such as way that
visit.le or tangible self-eression is possible.
1. Help client create and maintain an organized daily routine.
I. Assist client to design and follow daily routine.
2. Assist client to keep his various appointments where appropriate
3. Assist client to organize leisure time for maximum growth and enjoyment.
4. Assist client to plan, supervise and participate in activities.
5. Assist client to care for own clothing and possessions properly.
h. Supervise Mental Health Workers assigned to them.
i. Participate in emergency on-call supervisory rotation.
Job Qualifications:
1. B.A. Degree in Behavior Sciences and/or equivalent specialized training and/or
certification.
2. Experience working with mentally ill population. (Minimum one year).
3. Training and/or experience in one or more of the following areas: Independent
Living Skills, recreation programming, stress management, relaxation programming,
or occupational therapy.
MENTAL HEALTH WORKER/L.P.N.
The LPN has responsibility for maintaining the Medication policies and procedures to
ensure compliance with Health Department standards.
Duties and responsibilities:
a. Encourage and instruct clients in self care procedures and self administration
cf medication
b. Train all staff members in appropriate techniques for medication administration
c. Ensure proper recordkeeping in compliance with all medications passing require-
ments.
d. Provide a state approved training program for unlicensed personnel to administer
medications in a residential setting.
e. F:.rticipate as part of the respite care team including ensuring adequate staff
coverace as necessary.
22
2. Familiarity and experience with mental
l
y
i
l
l
p
o
p
u
l
a
t
i
o
n
.
Wpi:qR 1 AD II •
The function of the Night Mental Health Wor
k
e
r
i
s
t
o
p
r
o
v
i
d
e
a
,
;
a
k
e
s
t
a
f
f
c
o
v
e
r
a
g
e
d
u
r
i
n
g
nighttime hours from 10:00 p.m. to 8:00 a.m
.
a
n
d
t
o
a
n
t
i
c
i
p
a
t
e
a
n
d
to respond to any
unusual or emergency situations that arise,
i
n
i
t
i
a
t
i
n
g
t
h
e
r
e
c
c
-,.;.ended procedures and
rting to the on-call supervis7.-.ry personnel.
Duties and responsibilities:
a. Maintain continuity of the program and pro
v
i
d
e
a
v
a
i
l
a
b
i
l
i
t
y
o
f
s
e
l
f
to client
if needed in the night
b. Maintain active awake supervision throughou
t
t
h
e
n
i
g
h
t
c. Make regular bed checks and building checks
,
k
e
e
p
i
n
g
a
r
e
c
o
r
d
t
h
e
r
e
o
f
d. Prepare for breakfast in the morning
e. Respond to crisis and emergency situations •
f. Supervise administration of any required me
d
i
c
a
t
i
o
n
d
u
r
i
n
g
t
h
e
n
i
g
h
t
a
n
d
r
e
p
o
r
t
properly '
g. Perform assigned clerical or cleaning task
s
a
s
n
e
c
e
s
s
a
r
y
.
P
r
o
v
i
d
e
a
d
d
i
t
i
o
n
a
l
backup coverage for staff vacations, holida
y
s
,
.
i
l
l
n
e
s
s
o
r
e
m
e
r
g
e
n
c
y
s
i
t
u
a
t
i
o
n
s
if scheduled fewer than full time hours.
b Qualifications:
a. Some college coursework in Social Science
a
r
e
a
i
s
p
r
e
f
e
r
r
e
d
.
b. Experience in Human Service agency, traini
n
g
and/or experience working with
emotionally disturbed and/or mentally ill.
MENTAL HEALTH WOUERS III. IV AND V
The function of these Mental Health Worker
s
i
s
t
o
p
r
o
v
i
d
e
s
t
a
f
f
c
o
v
e
r
a
p
e
d
u
r
i
n
g
n
o
n
-
p
r
o
g
r
a
m
as well as program hours. The Mental Healt
h
W
o
r
k
e
r
s
p
r
o
v
i
t
e
c
c
T
:
i
n
u
i
t
y
o
f
c
a
r
e
a
n
d
p
r
o
:
:
:
under the supervision of the Mental Health
C
o
u
n
s
e
l
o
r
s
,
p
e
r
f
o
r
m
i
n
;
s
i
m
i
l
a
r
d
u
t
i
e
s
t
o
t
h
e
Mental Health Counselors with regard to d
a
i
l
y
s
u
p
e
r
v
i
s
i
o
n
o
f
c
l
i
e
n
t
s
,
p
r
o
v
i
d
i
n
g
a
c
a
r
i
n
g
supportive atmosphere while maintaining app
r
o
p
r
i
a
t
e
e
x
p
e
c
t
a
t
i
o
n
s
o
f
c
l
i
e
n
t
s
.
S
e
e
M
e
n
t
a
l
health Counselor job description.
Duties and responsibilities: '
a. Supervise daily routine of client
b. Supervise conflict resolution between clien
t
s
w
h
e
n
r
i
,cessery
c. Supervise medication administration after cp
p
!
-;priate tyL:ning by the nursing
staff.
d. Assist in some ILS development
e. Participate in recordkeeping and charting
f. Facilitate recreation and social activities
i
n
c
o
n
c
c
r
t
w
i
t
h
t
h
e
M
e
n
t
a
l
health Counselors.
•
23
• . (0 txwougi. axe;:ly
!.refx,rxtion during rtaltimes ve%n tXt! Coxkl . . .
. ,xitixxst •xi x cXJ[y.
rXuelificotions:
1. Scxe college coursework in the Social Science area.
2. Experience in a Human Service agency, training and/or experience working w
i
t
h
the emotionally disturbed and/or mentally ill.
xxxxxxxxX x ._", xIXTER/COXL .XXXX:i1ONIST
The function of the Cook/Nutritionist is to plan nutritionally sound meals,
p
r
e
p
a
r
e
lunch ind dinner and to nanage the kitchen so as to ensure compliance with
h
e
a
l
t
h
c
o
d
e
s
and requirements of regulating agencies.
Duties and responsibilities:
-a. Manage and maintain the kitchen in a sanitary fashion -
b. Meal planning and preparation
c. Food and supply ordering
d. Teaching cooking, nutrition, meal planning and budgeting as appropriate
t
o
client
E. lx.nlement IPP's as developed by counseling staff
. f. May accompany clients to outside appointments
g. Participate as a part of the program team providing input at weekly team me
e
t
i
n
g
s
h. Maintains appropriate records
Job Qualifications:
X. XxxXXxx Xx xxXxXxx x X xxXxXXXxx xxxx. Xxx xx.xXXxx XXXXx x
Xxe year experience and/or training in the Mental Health field.
X. X xx xxxx xXxx xXxxx x x XxxxXxx xxX xxxxx xXxx xxX xX XXxxx XXx xxx xX h xxXx.
01hRY/FOOKKEEPER
This position will have responsibility for the maintenance and the manage
m
e
n
t
o
f
t
h
e
o
f
f
i
c
e
1
to include initiation of all documents and communications relating to th
e
o
p
e
r
a
t
i
o
n
o
f
t
h
e
j
program.
Dulles and responsibilities:
a. General office management and recordkeeping
L. Receptionist
1. Receiving clients and visitors
2. Answering ph:nes
3. Taking accurate messages
c. Typing of letters, LixDrardX and project reports
d. Data collections
1. Filling out in .txke forxs
2. riling statistical reports
24
"
• fifin7
clipot in :,.neral
fonishlth which they may need assistance
h. Collect room and board rent ane r ,:cipts
Y,aintain.ba:?ic
Job Qualifications:
1. One year office management experience.
2. Evidence of personal kr,owle4e
practice, reading and interpreting written writing acceptztle English,
strong proofreading skills.
. 3. Ability and training in keeping accurate bookkeeping records.
MAINTENANCE/HOUSEKEEPER
The maintenance person is responsible to carry out normal day-to-day maintenance functions
within the facility. Primary responsibility will be the performance of said duties, thus
Ensuring the maintenance of Health and Regulations and providing the residents with com-
fortable surroundings.
Duties and responsibilities:
*11 include but not be limited to:
A. Maintenance, general maintenance of the building and grounds, inside and
a. Painting
b. Repair of windows, doors, general woodwork
c. Repair of small appliances
d. Minor plumbing repair--faucets, 7—
e. Minor material repair and/or damage reir
f. Seasonal tasks such as changing storm hincows an screens
g. Minor vehicle repairs and maintenance i.e. eil changes etc.
B. Housekeeper, ensure cleanliness of the building and perform heavy duty cleaning
tasks that are not normally performed by the residents.
Job Qualifications:
1:.equires person .ho has previous experience in maintenance duties. Prefer'jack-of-a::
trades".
n 1 sTwr DEVELMENT PLAN
it is critcally important to have a thoroug ,1, cc --rch::Isive plan for st:ff
,.su7;ort not only initially, but also on an onpir.; Pacause client :1 .:;:ress tc
( ,ife liritcd and manifest only in very small ircrc:al,z:. v:et soazices scs - :f;:e
to ste“. horhing with this clientele requires training, shill and exeritr.ce. . :1.ff
rc::Jires both training and an honest but nurturing support system. It is
:ff ea thoroughly prepared from the outset. c:rder to ensure t!-.::t Itis . .
-
2;
. . :eeining eorkshop inwAviNg a; 1:ueh
: ;ciately prior to the first clients being adl.itted te
fojf0i. 011 cover all aspects of the program, client processing
procedures, progem policies, philosophy and staff support, gr
o
w
t
h
a
n
d
d
e
v
e
l
o
p
m
e
n
t
.
The focus will be rainy practical in nature but within an ex
p
l
i
c
i
t
p
h
i
l
o
s
o
p
h
i
c
a
l
Beyond this initial orientation, all staff working directly
w
i
t
h
c
l
i
e
n
t
s
s
h
a
l
l
h
a
v
e
at least 15 hours of training in the following areas at a m
i
n
i
m
u
m
:
(
a
)
f
i
r
s
t
a
i
d
;
(
b
)
crisis intervention for psychiatric emergencies; (c) proble
m
s
a
n
d
n
e
e
d
s
o
f
c
l
i
e
n
t
s
end their families; (d) available community resources; (e) p
s
y
c
h
o
t
r
o
p
i
c
m
e
d
i
c
a
t
i
o
n
s
and their side effects; (f) client rights; (9) cultural awa
r
e
n
e
s
s
t
r
a
i
n
i
n
g
;
(
h
)
r
u
l
e
s
governing the operation of residential facilities for adu
l
t
m
e
n
t
a
l
l
y
i
l
l
;
(
i
)
s
t
a
f
f
stress/burnout; (j) chemical use and abuse; (k) health/nu
t
r
i
t
i
o
n
;
(
1
)
a
d
m
i
n
i
s
t
r
a
t
i
o
n
of medications. Other areas and topics will be included as
n
e
c
e
s
s
a
r
y
.
T
r
a
i
n
i
n
g
w
i
l
l
be conducted on a vainthly basis and a record of attendance
a
n
d
p
a
r
t
i
c
i
p
a
t
i
o
n
k
e
p
t
i
n
each staff member's personnel file. At least one MHC or MH
W
w
i
l
l
b
e
t
r
a
i
n
e
d
a
n
d
e
x
p
e
r
i
e
n
c
e
d
!
in the dual problem of MI/CD and be responsible for instru
c
t
i
n
g
o
t
h
e
r
s
t
a
f
f
i
n
t
h
i
s
a
r
e
a
.
'
VII CORPORATE FUNDING AND DELIVERY HISTORY
Welcome Home has provided services to Hennepin-County for th
e
p
a
s
t
1
2
y
e
a
r
s
,
d
e
v
e
l
o
p
i
n
g
programs primarily with adolescents and their families. Curre
n
t
l
y
,
W
e
l
c
o
m
e
H
o
m
e
o
p
e
r
a
t
e
s
three group homes in Hennepin County serving 25 clients. In
t
h
e
p
a
s
t
,
i
n
a
d
d
i
t
i
o
n
t
o
t
h
e
current services noted, Welcome Home participated in the develo
p
m
e
n
t
,
o
w
n
e
r
s
h
i
p
a
n
d
operation of Forestview Children's Home, serving mentally re
t
a
r
d
e
d
c
l
i
e
n
t
s
(
c
h
i
l
d
r
e
n
a
n
d
adults)., Harambe Community Group Home, serving hardcore delinquen
t
m
i
n
o
r
i
t
y
y
o
u
t
h
;
O
n
3elay, serving chemically dependent clients. In addition, Welco
m
e
H
o
m
e
d
e
v
e
l
o
p
e
d
a
n
d
operated PACIFIC, a short term intensive intervention program
d
e
s
i
g
n
e
d
t
o
d
i
v
e
r
t
H
e
n
n
e
p
i
n
County Court Services clients from long term out of home plac
e
m
e
n
t
a
n
d
a
j
u
v
e
n
i
l
e
s
h
e
l
t
e
r
care facility for children, male and female, ages 0 to 18.
Welcome Home has determined from the outset that its primary
l
o
c
a
t
i
o
n
i
s
o
f
a
s
u
b
u
r
b
a
n
nature. Currently, its facilities are located in Long Lake, Bro
o
k
l
y
n
C
e
n
t
e
r
,
a
n
d
B
l
o
o
m
-
ington. Such being the case, Welcome Home has developed con
s
i
d
e
r
a
b
l
e
e
x
p
e
r
i
e
n
c
e
i
n
dealing with the needs of suburban governmental agencies.
Finally, it is appropriate to mention Welcome Home's belief
a
n
d
c
o
n
c
e
n
t
r
a
t
i
o
n
o
n
t
h
e
importance of the family context, a focus which has been pre
s
e
n
t
f
r
o
m
t
h
e
v
e
r
y
f
i
r
s
t
d
a
y
of service delivery. Welcome Home does not pretend that it h
a
s
b
e
c
o
m
e
t
h
e
p
a
s
t
m
a
s
t
e
r
of family therapy, but it has gained a vast amount of experi
e
n
c
e
i
n
t
h
i
s
a
r
e
a
o
v
e
r
t
h
e
past twelve years while developing and delivering a wide va
r
i
e
t
y
o
f
s
e
r
v
i
c
e
s
.
VIII RESUME
A. NAME: Barbara Willcox
4379 Wilshire Boulevard
Minneapolis, MN 55364
(612) 472-2950
26
3L/!j •
3. ECUCAI*1:
College, qniversity or Professional School:
1. University of Minnesota Social Development - MSW Candidate
2. :2n!...:,,-;ity of Minnesota, St. Paul - 2 Year Graduate Program in Chemical
Dependency/Family Counseling, 1975-1977
3. etro;olitan Community College, Minneapolis, MN - 2 Years/Chemical Dependenci
Specialist Training, 1975-1977
4. University of Minnesota, Minneapolis, MN - B.A. 1970
C. WORK EXPERIENCE:
EMPLOY :7:G FIRM
Welcome Home
From: 10/78
To: present
PACIFIC
From: 5/78
To: 9/78
PACIFIC
Welcome Hee
From: 12/76
To: 10/77
Portland House
From: 9/73
To: 9/74
ADDRESS
4250 Stonebridge Circle
Minnetrista, MN
914 South 6th Street
Minneapolis, MN
914 South 6th Street
Minneapolis, MN
9329 Dunlap
Lexington, MN •
11th Avenue S.E.
Minneapolis, MN
POSITION
Regional
Director
Program
Director
Family
Therapist
Program
Director
Counselor,
Secretary/Receptionist
Community Corrections
Program
Group Supervisor Hennepin County Home School Glen Lake, MN
From: 2/70
To: 12/72
Li 1
OF EDEN PRAIRIE
:
VARL-oCE 084-53
BOARD OF APPEALS AND ADJUSTMENTS
FINAL ORDER
RE: Petition of Welcome Home
ADDRESS: 7170 Flying Cloud Drive
VARIANCE REQUEST: To permit a maximum of 18 unrelated adult residents
in a "family care home." (Code permits 6 maximim.)
The Board of Appeals and Adjustments for the City of Eden Prairie at a
regular (special) meeting thereof duly considered the above petition and
after hearing and examining all of the evidence presented and the file )
therein does hereby find and order as follows:
1. All procedural requirements necessary for the review of said
variance have been met. (YES x NO ).
2. There are circumstances unique to the property under consideration,
and granting such variance does not .violate the spirit and intent
of the City's Zoning and platting Code.
3. Variance Request # 84 -Ois herein Granted , Denied x
4. Conditions to the granting
are as follows:
See Attached:
, Denial x , of said variance
5. This variance shall be revoked within 15 days after notice of
failure to meet the required conditions has been given.
6. A copy of this order shall be forwarded to the applicant by the
City Clerk.
7. This order shall be effective Nov. 8, 1984 ; however, this
variance shall lapse and be of no effect unless the erection
or alterations permitted shall occur within one (1) year of the
effective date unless said period of time is extended pursuant
to the appropriate procedures prior to the expiration of one
year from the effective date hereof.
8. All Board of Adjustments and Appeals actions are subject to City
Council review.
BOARD Of APPEALS AND ADJOS -IINTS
C.4111.1._
Board of Appeals and Adjustments - 2- October 11, 1984
Dickey suggested that Pendleton look at different alternatives such as
placing the garage against the house and partially filling in the area
or putting the garage to the rear of the lot. There is no hardship demon-
strated for the request. Dickey would like to see some estimates for the
project.
Pendleton stated that it would be difficult for him to build on the east
side because of the hill. Trees would also have to be taken down.
Sandvick inquired as to what was behind the house. Pendleton said that
the sewer lines come in from the street on the west side.
Lynch pointed out that if the garage were to go in the back it would re-
quire a rather extensive driveway.
Anderson stated that the house could be expanded and the garage left as is.
Pendleton stated that he could not build straight back.
Sandvick remarked that he would like to see some estimates of proposals.
There seems to be other alternatives to utilize the existing house.
Lynch stated that the asphalt surface is back 20' and the right-of-way
is 15'. The existing setback is 35' from the property line, not 50'.
It is a significant variance.
Lynch recommended that Pendleton continue his request until next month.
Estimates should be brought in plus alternative plans that would be
acceptable. There should be evidence of a hardship.
Sandvick commented that it was a 64% variance.
MOTION: Dickey made a motion to continue Variance Request #84-52
until November 8, 1984. At that time plans, photos, cost estimates
and signatures can be obtained. Sandvick seconded the motion. Motion
carried unanimously.
X B. Request #84-53, submitted by Welcome Home for ro erty located at 7170
Flying Cloud Drive. The request is for a variance froiii City Code,
ChaPTEF -11, Section 11.66, Subd. 2, topermit a maximum of 18 unrelated
residents in a "family care home." (Code permits 6 maximum.)
Barbara Lundstrom Willcox, presenting Welcome Home, spoke to the request.
It was her understanding that the Planning Department recommended contin-
uance of the request to the November 8, 1984 meeting.
Lynch stated that recommendations are needed from other bodies within
the City such as: the Human Rights and Services Commission, the City's
Social Services Department and the Building and Fire Departments.
Willcox remarked that she had met with neighbors and Don Sorensen,
attorney, 7121 Willow Creek Road.
Lynch inquired if the structure was the old Sutton house. Willcox
replied yes.
Bard of Appeals and Adjustments - 3 - October 11, 1984
Willcox stated that they have applied for licensure with the State of
Minnesota Department of Public Health and Welfare and received recommen-
dations from the fire marshal.
Sorensen stated that he can see no reason for a continuation of the
request. Muncipalities can take no action without the authority
of the state legislature. The zoning statutes in regards to the
Board of Appeals and Adjustments is contained in the Minnesota State
Statute Section 462.357, Subdivision 6 and reads:
"The Board of Appeals and Adjustments or the governing body as
the case may be, may not permit as a variance any use that is
not permitted under the ordinance for property in the zone
where the affected person's land is located."
Sorensen stated that this property is currently zoned rural. Rural
zoning permits single family uses which are currently at 10 or more
acres. According to the Building & Planning Departments, the property
pre-existed the ordinance as a duplex. If as a duplex, it became a legal
non-conforming use. Subsequently, to the passage of the ordinance,
the property was improved to a triplex, which is an illegal non-con-
forming use. This would make the property lose its status as a legal
non-conforming use and the property would revert back to single family.
Durham stated that the use . of the house was for two families prior to
the 1969 ordinance.
Sorensen remarked that a duplex could have 6 people per unit or a
total of 12 people under the ordinance. The request is a change in
zoning by use of a variance to a multiple designation. Sorensen felt
that this is a situation under the state statute and is beyond the
Boards'power to grant.
Lynch questioned if this variance should go before the Planning Commission.
Durham stated that we are not addressing the zoning of the property, we
are addressing the number of people that are allowed in a facility.
Sorensen remarked that numbers in this case is a change in zoning. He
read from Minnesota State Statute, Section 462.357, Subdivisions 7 & 8:
"Subd. 7. Permitted single family use. In order to implement the
policy of this state that mentally retarded and physically hand-
icapped persons should not be excluded by muncipal zoning ordinances
from the benefits of normal residential surroundings, a state
licensed group home or foster home serving six or fewer mentally
retarded or physically handicapped persons shall be considered a
permitted single family residential use of property for the pur-
poses of zoning."
"Subd. 8. Permitted multi-family use. Unless otherwise provided
In any town, muncipal or county zoning regulation as authorized
by this subdivision, a state licensed residential facility serving
from 7 through 16 mentally retarded or physically handicapped per-
sons shall be considered a permitted multi-family residential use
Board of Appeals and Adjustments - 4 - October 11, 1984
of property for purposes of zoning. A township, municipal or
county zoning authority may require a conditional use or special
use permit in order to assure proper maintenance and operation of
a facility, provided that no conditions shall be imposed on the
homes which are more restrictive than those imposed on other
conditional uses or special uses of residential property in the
sgme zones, unless the additional conditions are necessary to
protect the health and safety of the residents of the residential
facility for the mentally retarded or the physically handicapped.
Nothing herein shall be construed to exclude or prohibit resident-
ial homes for the mentally retarded or physically handicapped from
single family zones if otherwise permitted by a local zoning reg-
ulation."
Sorensen stated that it is a single family use. It can have under the
statute no more than 6 residents. Even if it were rezoned multiple,
under the state statute that is beyond the 16 and they are asking for
18.
Sandvick recommended that Staff obtain a letter from the City Attorney
and clarify Sorensen's legal opinions. Because Sandvick is a licensed
Doctor of Psychology in the mental health field, he would not cast a
vote. Sandvick has had work relationships with Welcome Home.
MOTION: Anderson made a motion to continue Variance Request
#84-53 until November 8, 1984. The Board can determine with
the City Attorney if we should be addressing the question.
Sandvick seconded the motion, adding that the Board respond
to all the subdivisions and get a rebuttal to Sorensen's
statements. Motion carried --3-0-1. (Dickey abstained.)
Lynch recommended that we clarify the legal and get input from
other bodies within the City.
C. Request #84-54, submitted_hy MRTT Joint Venture for property located
at 6646 City West Parkway. The request is for a variance from City
Code, Chapter 11 2 Section 11.70, Subd. 4, F, to permit a sign 4 feet
from the front prnperty line. (Code requires 10 feet setback from
any street right-of-way.)
Ron Erickson of Korsunsky Krank Erickson Architects, reviewed the
proposal of MRTT Joint Venture for the Board. Plans were displayed.
The sign is not beneficial to the developer. It is a minor variance.
It is an expensive sign of low profile. The sign sits on a pyramid
shaped, 2' high brick base and is 2' high (total height 4'). It is
located 3'5" from the property line. There is no interference with
traffic sight lines. The sign would be difficult to move due to the
landscaping and nature of the brick base construction. The sign was
put in because of a construction field error. It would be a hardship
on the development to move the sign.
MOTION: Sandvick made a motion to approve Variance Request
#84-54, submitted by MRTT Joint Venture. Anderson seconded
the motion. Motion carried unanimously.
20.,)
board of Appeals and Adjustments - 2 - November 8, 1984
James E. Coplin, contractor, was concerned about the low elevation.
Water coming down the drive may be diverted to the neighbors yard.
A retaining wall would have to be built.
Sam Larson, 15508 North Eden Drive, remarked that it was not a
problem with the neighbors. He is on the uphill side. • There is
no obstruction of view from the street.
Dickey remarked that it is a 34.4% variance.
Mel Terwedo, 15424 North Eden Drive, was unable to attend the
meeting. In a letter dated November 6, 1984, he stated that he
would like the garage built as originally proposed, on the front
of the lot.
Dickey called attention to the fact that he had required two things
of Pendleton: Discussion with his neighbors and a bid for a retain-
ing wall. The neighbors were spoken to and bids were received.
Anderson remarked that the other alternative mentioned at the October
8, 1984 meeting was to make a different living area at the back of
the house. Pendleton stated that the alternative wasn't examined
because they would have had to purchase a new furnace and do extra
duct and electricity work.
MOTION: Dickey made a motion to approve Variance Request
#84-52, submitted by Bertwood Pendleton with the following
findings:
1) Neighbors have been spoken to.
2) A plan for improving the aesthetic aspect of the property
has been made.
3) This is for the health and welfare of the City of Eden
Prairie.
Anderson seconded the motion. Motion carried unanimously.
Request #84-53, submitted by Welcome Home for property located at
7170 Bryant Lake Drive, (formerly Flying Cloud Drivel. There-
guest is for a variance from City Code, Cba_pter 11, Section 11.66,
Subd. 2, to .permit a maximum of 18 unrelated adult residents in a
"family care home." (Code_permits 6 maximumq
This variance request was continued from the October 11, 1984
meeting. A recommendation from the Human Rights and Services
Commission was not available at that time. Legal advice was
also requested from the Eden Prairie City Attorney, Roger Pauly.
(See Exhibit A.)
Barbara Lundstrom Willcox, program director/administrator of Welcome
Home, spoke to the request. This facility would be one of five lo-
cations proposed by Hennepin County for respite care services for
mentally ill individuals. Care services would not exceed 60 days.
').
Board of Appeals and Adjustments - 3 - November 8, 1984
Clients will be pre-screened by psychiatrists. The Bryant Lake
Drive site was chosen because it poses a tranquil, peaceful, home-
like atmosphere. It is set apart from other homes in the area with
woods surrounding three sides of it. The Eden Prairie area was
chosen to address the needs of suburban people. An assessment of
each individual's mental illness is determined. The program is
designed to help clients find answers by referring to other people
and/or helping them to develop skills. Welcome Home is staffed by
experienced professionals. The Department of Public Welfare sets
guidelines and standards for the staff.
Krueger inquired about transportation. Willcox stated that a van
will be provided for innediate transportation needs. Shuttle ser-
vice to certain areas such as Southdale will be provided where
public transportation can be obtained.
Dickey pointed out that what we are talking about is a single
dwelling to allow 6 people or 18 people in the home. It usually
calls for one family in a single family dwelling. All other
aesthetic values have nothing to do with this Board.
Willcox stated that the home had been used as a multiple family
dwelling prior to the ordinance in 1969. Krueger remarked that
there are dwellings in Eden Prairie that have been made that way.
No permission or rezoning was obtained.
Roger Pauly, City attorney, commented that Jean Johnson, zoning
Administrator, and Steve Durham, assistant planner, inspected the
building. Durham stated that it initially was the City's opinion
that through word of mouth and letters submitted, that the structure
possibly had 2 units. There was no legal documentation. Upon
examining the structure, it was concluded that it is a single
family structure. There were no physical barriers indicating
different units. There is one sewer hook-up, one water hook-up,
one electric meter, and one gas meter. There are three kitchens
in the home. No building permit was ever taken out through the
City, so the City had no knowledge that there were two units in
the facility. It was originally constructed as a single family
home in a rural zoned district.
Susan Lentz, attorney with the Mental Health and Welfare and Legal
Aid Society of Minneapolis, was present. She spoke on behalf of
the Mental Health Association of Minnesota and the Mental Health
Association of Hennepin County to express support for the concept
of Welcome Home in Eden Prairie. Lentz passed around a letter
written by George Carr, executive director of the Mental Health
Association of Minnesota. (See Exhibit B.) Carr expressed his
support for the concept of the facility in Eden Prairie. Lentz
pointed out that a facility for a mentally ill individual is lic-
ensed by the State Department of Human Services. It is the role
of the State Department of Human Services and various health
authorities to insure that the program is adequate in funds.
Hennepin County has already decided to grant a contract to Welcome
Home. In his letter, Carr pointed out that absence of sidewalks
Bc,ard of Appcals and Ad:justL,ents - 4 - November 8, 1904
and the presence of the creek are not critical to mentally ill
people. Also, numerous studies have shown that there is no de-
crease in property values when a facility is located in a neigh-
borhood. Copies of these studies are available.
Dickey noted that the concerns being discussed are not germane to
the request. The discussion is regarding a single family dwelling
and the number of people in it. Lenz remarked that they were there
to see if a variance can appropriately be granted. Lenz believed
that it could.
Jack Strothman, attorney for Welcome Home, stated that the issue
must be decided with the City Attorney if it is a multi-family or
a single family unit. The facts that the City has must be weighed
by the City Attorney.
Pauly stated that we should not get into the merits of the facility.
The concern of the Board is the use of the particular property, the
increase of the number of persons and the type of use that would be
contemplated, if granted.
Strothman stated that the' issue still remains if it is defined as a
single family dwelling.
Pauly responded that the property is zoned rural. Permitted uses
in a rural zoning include a single family detached dwelling and
accessory structure without platting,on parcels of five or more
acres, but less than ten acres, as of July 6, 1982. This property
existed as less than one acre as of July 6, 1982. The report of
inspection indicates that there doesn't appear to be any division
of apartments or separation of living units in this facility. There
are several bedrooms, 3 bathrooms, and 3 kitchens, all intermingled,
with no separate entrances. There is one water service, one sewer
and electric service. In a rural zone there is a permitted use of
single family detached dwellings. A single family dwelling is
defined as a building designed for or occupied exclusively by one
family. A family is defined as not more than 5 persons living
together. The group home part of the Code, says that it is 6
living together and maintaining a common household. This facility
appears not to be designed for multiple family. At this point,
the record indicates that it is a single family unit. The burden
of proof is upon the proponent to show that there is some non-con-
forming use that is presently being made of the property which began
prior to October 1969, when the restriction on the use of the rural
property was first adopted.
Apparently, the only proof that the City has of a pre-existing
multiple use is a letter written October 25, 1984, by Illah M.
Sutton. (See Exhibit C.) The fact remains however, that it is
not designed in the sense that it has more than one living unit
in it. It would still require the determination on the part of
the Board, that the variance either from 6, or if it is duplex,
12 people, would have to be granted to permit the occupancy by 18.
The Board of Appeals is authorized to hear requests for variances
from the literal provisions of the ordinance where a strict
1
board of Appeals and Adjustments - 5 - November 8, 1964
enforcement would cause undue hardship because of circumstances
unique to the individual property. A variance may be granted
when it is demonstrated that such action will be in keeping with
the spirit and intent of the ordinance. Undue hardship means that
the property can not be put to a reasonable use if used under con-
ditions allowed by the zoning provisions of the Code, and the plight
of the landowner is due to circumstances unique to his property,
not created by the landowner. The variance, if granted, will not
alter the essential character of the locality.
Dickey showed concern with the Board of Appeals power to grant
variances. We are looking at the number of people and whether
it is a single home or a multiple dwelling.
Pauly commented that under the ordinance, there is a multiple
situation permitted. Two family units can have 6 persons. Under
the group home ordinance, it permits it permits 12 adults. Under a
state statute it says that a multiple residential facility can
accommodate from 7-16 persons. Under the state statute, that type
of use is permitted in a multiple residential type of use.
Strothman inquired if thee was a written report of the inspection.
Durham replied no, not at this time. Strothman asked who did the
inspection. Durham said that the inspection was done by himself
and Jean Johnson, zoning administrator. Pauly stated that he had
received a memorandum from Durham dated November 5, 1984, regarding
the inspection of the dwelling at 7170 Bryant lake Drive. Pauly
remarked that a copy of the inspection could be forwarded to Strothman.
Strothman stated that he would like a copy of the inspection report.
Strothman stated that if they have a multiple family use here we
have a guideline that may approach to 16. They still are requesting
a variance to 18. The question is the extent of the variance re-
quested. Strothman believed it to be a multiple family dwelling.
Strothman added his clients have stated that there are separate
entrances and there are doors between, that do contain locks.
Strothman felt that what we have by the affidavit, and the continued
use thereafter, is a multiple family dwelling. The City, along with
its inspector and attorney, will have to address that decision.
Pauly stated that it is incumbent upon the proponent to prove that
it was a prior non-conforming use. It is not incumbent upon the
City to supply that information. Strothman remarked that they are
prepared to do that. The present owner can be brought in.
Pauly asked Strothman if they had an affidavit. Strothman said
that they would provide an affidavit and get sworn testimony.
Pauly noted that the proponent was advised to get evidence proving
what the non-conforming use was. Strothamn said that he didn't
realize that the statement of the former owner had to be taken
under oath. Strothman said that they are prepared to provide that
evidence. They believe that the facts presented, as told by the
client, are accurate. Strothman encouraged the City to re-
inspect if they felt something was missed.
Soard of Appeals and Adjustments - 6 - November 8, 1984
Nelma Mavison, 6613 Canterbury Lane, is with the Association
for Retarded Citizens. Her main reason for coming is to make
people aware that this can happen to anyone. We should welcome
an opportunity to reach out and help these people that need
respite care.
Jan Check, 6880 Sugar Hill Circle, psychiatric social worker at
West Hennepin Community Mental Health Center, endorsed the concept
of Welcome Home. Check co-ordinates the after-care program for
people who do have recurring psychiatric illness. Currently,
there are 8 clients using their services who live in Eden Prairie.
The only residential program located in the suburbs is in Bloom-
ington. Each community should have its own mental health program.
If a client must go to another area of town for respite care, there
could be a change in culture.
Tom Esser, director of South Hennepin Human Services Council,
explained his reason for attending the meeting. The citizens
of the South Hennepin area should have the right to receive
services close to their homes. In regard to a letter written
by Wilkie to the Human ,Rights and Services Commission, it was
indicated that the South Hennepin Human Services Council did
not approve this project. (See Exhibit D.) The Council does
not get into approving or disapproving sites or programs. However,
the Council is supportive of the concept of the location of pro-
grams of this type.
Krueger wondered why the Human Rights and Services Commission
denied this request. Willcox responded that they did not want
to take a stand because they did not have enough information on
the site. Also, they were concerned about the issues of facilities
for access of handicapped people in the building.
Willcox remarked that they have made application to the Department
of Public Welfare, Department of Health and the Fire Marshal.
Debbie O'Gara, 7024 Springhill Circle, is business manager of Vail
Place. She stated her support for the mental health services
offered by Welcome Home.
Marge Wherley, co-ordinator for development of residential mental
health programs in Hennepin County stated her concerns. This pro-
gram is most designed to serve suburban clients. A survey was
made of 87 facilities and 62% of the facilities are operating in
single family and duplex type buildings; 20% are located in huge
dorms or hotels. Only 15-18% are used in apartment buildings.
Single family residences and duplexes are ideally suited for this
type of client.
Dickey asked how Eden Prairie became the choice of the site.
Willcox replied that the location met what was wanted in a setting:
tranquility and peacefulness. An advantage was the Vo-Tech School
nearby.
Board of Appeals and Adjustri:ents - 7 - Novep;ber 8, 1984
Kent Molde, 7040 Willow Creek Road, president of Willow Creek
Association, urged denial of the variance request. He represent-
ed the neighbors immediately abutting the proposed project. (See
Exhibit E.) Molde is a physician and is not personally against
the concept. If it were a 6 person level of operation he would
not have reservations against it, although some of his neighbors
might. It is not a transitional neighborhood. Concern was also
raised regarding handicapped provisions. The home is of a victor-
ian type, with multiple floors, and probably narrow stairways.
Don Johnson, 7261 Willow Creek Road, stated that his main concern
was the distinction between a duplex and a renter. Johnson lived
adjacent to 7170 Bryant Lake Drive for 12 years when the Suttons
resided in the house in question. Don Hanson, the present owner,
was a renter at that time. The property is less than one acre.
Of that portion of the property, about 1 /3 of that is across the
creek. Johnson's property abutts the property by 100'. The west
side of his property is 10' from the proposed facility.
Don Sorensen, 7121 Willow Creek Road, pointed out that the statutes
and local ordinances are :definitely stating the basis upon which
the ordinances can be granted: They are of a restrictive basis.
Sorensen had not heard anything which would justify giving any of
the above criteria any action of approval. In a situation of this
nature, it is incumbent upon the people who are asking for the
variance, that they must provide a burden of proof, to convince
you that the situation in regard to the variance is correct.
There is an admission that there will be structural modification.
The proposal shows that there is a 2 or 3 year lease. If the
lease is not renewed, you can have a structure which has been
redesigned with finances to push the use up. The Guide Plan
provides for a single family area. The fact that it was used as
a renter at one time without City approval, without structural
modification at that time to change the actual structure, does
not permit the interest that the property was a duplex. Sorensen
noted that: 1) The burden of proof has not been met. 2) The
criteria upon which you can legally grant a variance has not even
approached being met by this situation. 3) Given the laws which
are there, there is no basis to grant a variance. 4) It is not
a change in numbers; it is a change in use which is not authorized.
MOTION: Dickey made a motion to deny Variance Request
084-53, submitted by Welcome Home, with the following
findings:
1) There is no basis for multiple dwellings here to be
improved.
2) There is no burden of proof that has been shown.
Discussion: Pauly commented that in our decision we would
have to separate out the evidence relating to the method of
operation of the facility.
'I J
Board of Appeals and Adjustments
- 8 - November 8, 1984
The Human Rights and Services Commission noted that the
facility is pecularily within the jurisdiction of the
Commissioner of Public Welfare. It is not within the City's
jurisdiction or responsibility. Decisions should be made on
the basis of the expansion of the numbers and any physical
changes that have been shown with regard to changes.
Anderson seconded the motion, adding that the hardship of
not being able to have 6 adults has not been demonstrated.
Motion carried unanimously.
Pauly inquired if Krueger wished to refer this matter to the
Staff for preparation of more detailed findings. Krueger
responded yes. Strothman asked if the information would be
prepared in advance so that they would have an opportunity
to review it. Pauly replied yes.
Pauly stated that should an appeal be filed, the City Council
would set a date for a hearing.
C. Request #84-56, submitted by Gary Hallen for property located at
19115 Pheasant Circle. The request is for a variance from City
Code, Chapter 11, Section 11.03, Subdivision 2 B, to_permit an
accessory structure 8 feet from the property line. (Code requires
10 feet.)
Karen Hallen representing Gary Hallen, reviewed the request with
the Board. Neighbors were in support of the existing structure.
Dickey inquired if the structure were completed. Hallen replied
that some painting remained to be done.
Durham stated that the Building Department suggested that a one
hour fire wall be installed because of the proximity of the
structure to the house.
MOTION: Dickey made a motion to approve Variance Request
#84-56, submitted by Gary Hallen with the following findings:
1) The percentage of the variance is low.
2) There is verification that the neighbors approve the
variance.
3) The structure is going to be painted the same as the house.
4) A one hour fire wall shall be constructed on the wall
opposite the door and adjacent to the housing unit.
Anderson seconded the motion. Motion carried unanimously.
D. Request 04-57submitted by Jack 1„,julbert for_Oropertv located
at 6843 Washington Avenue South. The reqpest is for a variance
from City Code, Chapter 11, Section 11.03, Subdivision 2 B, to
Memo -4 - 4 - October 11, 1984
a) The Variance Request is in excess of 64% from the average
• existing setbacks of 37.8+ feet.
b) Code requires a 19 feet parking pad for off-street parking.
Thirteen feet would not be adequate space to park a car on
the property.
-
c) Alternatives to garage location do exist.
. B. Variance Request #84-53, submitted by Welcome Home for property located
at 7170 Flying Cloud Drive. The request -ii—for a variance from City
Code, Chapter 11, Section 11.66, Subd. 2, to permit a maximum of 18
unrelated adult residents in a aTamily care home." (Code permits 6
maximum.)
1) Background
The Welcome Home will provide residential mental health respite care
services for up to 18 men and women 18 years of age or older who
have a primary diagnosis of mental illness and who are in need of
respite care services not to exceed 60 days.
Continuance of this item to the November 8, 1984,Board of Appeals
meeting is requested. Before the Board of Appeals takes an action
on this variance request, review and recommendations from the Human
Rights and Services Commission, the City's Social Services Department.
and Building Department are requested. The Board has the right to see
any physical changes that may be required by State and City Building
Codes for the structure.
C. Variance Request #84-54, submitted by MRTT Joint Venture for property
located at 6446 City West Parkway. The request is for a variance from
City Code, Chanter 11, Section 11.70, Subd. 4, F, to permit a sign 4
feet from the front=perty line. (Code requires 10 feet setback
from any street right-of-way.)
1) Background
Primetech Office Park Phase I Development was given approval by
the Planning Commission and City Council early on in 1984. Cond-
itions of the approval included an overall signage plan to be
submitted to the Planning Department for review.
The signage plan submitted indicated one Primetech identification
sign 10 feet from the property line. This was in accordance with
City Code.
A sign permit was issued for the Primetech Park identification sign
on June 6, 1984. A 10' setback from the property line was indicated
on the permit.
According to a letter from Primetech Development Corporation, dated
September 12, 1984, and addressed to Korsunsky, Krank, Erickson
Architects, Inc., the sign was improperly placed because of the
following:
J6')
'b1PCiA 12..cv -k21
Memo - 13- November 8, 1984
B. Variance Request #84-53, submitted by 1/4elcome Home for property located
at 7170 Bryant Lake Drive, Eden Prairie. The request is for a variance
from Cy Code, Chapter 11, Section 11.66, Subdivision 2, to permit a
maximum of 18 unrelated adult residents in a 7fami1y care home." (Code
permits 6 maximuiT) This item was continued from the October 1-17-198-4
Board of Appeals meeting.
1) Background
Welcome Home variance request was before the Board of Appeals and
Adjustments on October 11, 1984. The Planning Department recommended
continuance of the request until November 8, 1984, so the Human Rights
and Services Commission could review the project and make recommend-
ations at its October 15, 1984 meeting. The Board also requested
information on any structural changes that may be required by State
and City building codes.
Welcome Home plans to provide residential mental health respite care
services for up to 18 men and women 18 years of age and older who have
a preliminary diagnosis of mental illness and who are in need of
respite care services not to exceed 60 days.
The proposed Welcome Home will operate under supervision of Minnesota
Department of Public Welfare, Rule 36, Category 11, The Minnesota
Department of Health SLF Standards, Hennepin County Purchase of Ser-
vice Rules, and Eden Prairie Zoning Use Regulations.
Welcome Home has provided the City with a program description docu-
ment.
2) Staff Review
a) Current Use
Welcome Home proposes to lease a building located at 7170 Bryant
Lake Drive. The site consists of .93 acres presently zoned
Rural.
Confirmation that the existing house has two separate residential
units has not been sufficiently demonstrated by the proponents at
this time. There is no legal evidence that the house was or is
used for more than one family.
One sanitary sewer line and water line extend to the home with one
water meter. When initially connected to sanitary sewer, the SAC
charge was for a single family unit. Plans submitted by the
proponent indicate no distinction between a single family unit
or multi structure unit.
Northern States Power indicated one electric meter on their records.
b) Proppsed Use
City Code permits 6 unrelated adults or children in a "family care
home." The "family care home" may be in a single family detached
no - 14 - November 8, 1984
dwelling, attached townhouse, rental or owned apartment, or
similar unit to those of the immediate neighborhood where it
is located. City Code maintains a maximum of six unrelated
adults whether in a single family or multiple family zoning.
district.
Welcome Home is requesting a variance from 6 to 18 persons.
At this time a hardship has not been demonstrated by the
proponent to increase the number of residents from 6 to 18.
In addition to the increased number of residents served by
Welcome Home, there are proposed physical alterations to the
site.
The detached garage will be converted to a meeting facility.
Plans submitted do not indicate any heating units or sanitary
sewer water hook-up. The plan indicates a car port adjacent
and attached to the garage. City Code requires a minimum of
one enclosed parking space per dwelling unit.
The third floor will be utilized for bedroom space. There is
some question as to where the proposed fire escape terminates
and how far it is off the ground elevation.
Proposed parking needs for the facility have not yet been
determined by Welcome Home at this time. Reviewing proposed
staffing needs it has been determined that during a weekday
evening it is possible to have 6 staff vehicles at one time
on the site. The proposed parking area is gravel, in the front
yard setback, and can accommodate only four cars at one time.
3) Human Rights and Services Recommendations
The Human Rights and Services recommended denial of the Welcome
Home proposal on October 15, 1984. The denial was based on the
following:
a) The transportation for clients was not adequately addressed.
b) The absence of sidewalks, convenience stores, and parks
within a reasonable walking distance, defeat the
"suburban" atmosphere socked by the Welcome Home program.
The absence of sidewalks may be a hazard to clients.
c) The Commission had no plans for review of the proposed facility.
Room sizes, handicapped accessibility and open space areas for
residents could not be determined. It is questionable if the
facility and site could handle 18 clients.
d) In-home recreational activities for unstructured free time
were not outlined or addressed in program description.
e) The Commission questioned if the proposed site is the most
suitable location in Hennepin County for a Welcome tkmue
and its program objectives. The Comission also questions
the facilities handicapped accessibility.
3
Memo - 15 - November 8, 1984
4) Recommendation
Should the Board choose to grant the variance request the following
requirements shall apply:
a) Prior to issuance of an occupancy permit the following
conditions must be achieved:
1) Certified written proof of State, Federal, or other govern-
mental licensing agency approval.
2) That any building modifications to existing structure or
the design of a new structure will be compatible with
surrounding units in size and usual character.
3) Welcome Home must resubmit to the Human Rights and Services
Commission for approval of the proposed program.
4) Detailed building plans must be submitted to the State and
City Building Departments for review and approval.
Should the Board choose to deny the variance request the following
reasons will apply:
a) The Human Rights and Services Commission recommended
denial of the proposed Welcome Home program based on
the following reasons:
1) The transportation for clients was not adequately
addressed.
2) The absence of sidewalks, convenience stores, and parks
within a reasonable walking distance, defeat the "sub-
urban" atmosphere seeked by the Welcome Home program.
The absence of sidewalks may be a hazard to clients.
3) The Commission had no plans for review of the proposed
facility. Room size3, handicapped accessibility and
open space areas for residents could not be determined.
It is questionable if. the facility and site could handle
18 clients.
4) In-home recreational activities for unstructured free
time were not outlined or addressed in program description.
5) The Commission questioned if the proposed site is the
most suitable location in Hennepin County for a Welcome
Home and its program objectives. The Commission also
questions the facilities handicapped accessibility.
Memo - 16 - November 8. 1984
b) The variance request is a 200% increase from the City
Code which only allows 6 unrelated adults or children
in a family care facility.
c) Specific information related to proposed staff parking,
visitor parking, new enclosed garage, and location of
third floor fire escape is not adequate.
d) No undue hardship has been demonstrated to allow an
increase from the six allowed residents.
e) The granting of such a variance is not in keeping with
the spirit and intent of the Code. An increase to
18 residents would not be in character with the single
family neighborhood.
S A M : ) I N
RESOLUTION NO. gs-34
RESOLUTION AUTHOKIIN ,.: II ION IN THE
CONTROL DATA BUSINES AW::;Ow;, INC. JOINT
COMPARABLE WIJET:i
WHEREAS: Minnesota Statutes 471.991 enacted in 1984 reAuires all
political subdivisions in the State to entahlish equitable
compensation relationships among its employees; and
WHEREAS: The Metropolitan Area Management A:;eociation, the Coalition
of Outstate Cities, the Minnesota Monicipal Utilities
Association and other related puolic jurisdictions desire to
meet the requirements of the law through a joint job
evaluation study; and
WHEREAS: The Metropolitan Area Management Association in consultation
with representatives of outstate cities and after meeting
and confering with representatives of organized labor
-screened and selected Control Data Business Advisors, Inc.
as the consultant to perform the study; and
WHEREAS: The cost of the study is to b divided among the
participating jurisdictions in the following manner: Each
entity will pay a base charge of Three Thousand Dollars
($3,000.00) and a charge per employee of Thirty-five Dollars
($35.00) per person.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
that it hereby approves participation of the City
In -iTe—joirTE -Comparable Worth Study to be conducted by Control Data
Business Advisors, Inc.
BE IT FURTHER RESOLVED that the sum of ...._“_53/0.co based on
the above specified formula be transmitted tci - the City of Golden
Valley, Minnesota which city has offered to serve as the fiscal agent
and contractor for the duration of the study.
Dated this day of
1985.
Mayor
‘:ITIE5 PARTICIPATING TN
JOINT COMPARABLE WORTH STUDY
Lea
A1 ,2xandria
;olaka
ApplQ Valh?y
Bemidji
Ben:wm
Blaino
Bloomln9Lon
krairwrd
Brci:enridge
Br.)oklyn Center
Brooklyn Park
Burnsville
Champlin
Chaska
Circle Pines
Cloquet
Columbia Heights
.Coon Rapids
Cottage Grove
Crookston
Crystal
Deephaven
Delano
Eagan
East Grand Forks
Eden Prairie
Edina
Elk River
Excelsior
Farmington
Fergus Falls
Forest Lake
Fridley
Golden Valley
Hastings
Hopkins
Inver Grove Heights
Lakeville
Lino Lakes
Litchfield
Little Falls
Mankato
Maple Grove
Maplewood
Mendota Heights
Minnetonka
Minnetrista
Moorhead
Mora
Morris
Mound
Mounds View
New Brighton
New flop
New Ulm
North St. Paul
Northfield
Oakdale
Orono
Ortonville
Plymouth
Prior Lake
Ramsey
Redwood Falls
Richfield
River Falls
Robbinsdale
Rochester
Roseville
Rosemount
St. Anthony
St. Cloud
St. James
St. Louis Park
St. Paul Park
St. Peter
Savage
Shakopee
Shoreview
So. St. Paul
Stillwater
Thief River Falls
Wayzata
West St. Paul
White Bear Lake
Winona
Woodbury
1/8/85 -lU Cities
JNLITIES PARTICIPATING IN
JOINT COMPARABLE WORTH STUDY
Anokd
Brainord
Buffalo
Chaska
Elk River
Grand Maraio
Hutchinson
Marshall
Moorhead
1/8/85 = 18 Utilities
Mora
New Ulm
North St. Paul
Owatonna
Princeton
Shakopee
Thief River Falls
Virginia
Wells
OTHER ORGANIZATIONS PARTICIPATING IN
JOINT COMPARABLE WORTH STUDY
Metropolitan Airorts Commission
1/8/85 = 1 Other Organization
Metropolitan Area Management Association
Conpensat ion Study
Process Summary
The plan for development and implerentation of a FOCAS (Flexible
Occupational Analysis System) job analysis and evaluation system
for 25 benchmark jobs defined by the MAMA Committee and for
subsequent evaluation of MAMA neither cities' non-benchmark jobs is
summarized below.
FOCAS is a questionnaire-based job analysis and evaluation
system. FOCAS has been developed to provide accurate and
comprehensive information about jobs to support effective human
resource managenent.
The first step in the process is to develop questionnaires to be
used to gather information about what employees do. We will use
one questionnaire for each occupational group. The MAMA Committee
will identify one subject matter expert and an advisory group from
each occupational group to work with Business. Advisors. These
individuals will provide their job content expertise throughout
questionnaire development and job evaluation, and should be very
knowledgeable about jobs in their occupational area. Business
Advisors, together with a team of MAMA scriber cities' Personnel
Directors, will develop preliminary questionnaires based upon
existing job descriptions and the Business Advisors data bank of
task items. The Personnel Committee will identify and schedule
employee workshops to be conducted jointly with Business Advisors,
to .modify preliminary questionnaires. Questionnaires will be
finalized with the advisory group for that occupational area.
Second, the Personnel Committee will schedule and conduct meetings
with employees for them to complete the questionnaire for their
occupational group. In filling out questionnaires, employees will
Indicate for each task that they do or do not perform it and how
such time they spend on tasks performed relative to other tasks.
Third, Business Advisors will provide data entry from the
questionnaires and provide computer-generated position
descriptions for each employee who filled out a questionnaire.
This is a listing of tasks performed with time spent percentages.
The supervisor and employee will review and verify or modify the
position description. The Personnel Committee will collect and
return all modified position descriptions to Business Advisors.
Business Advisors will provide data entry and return revised
position descriptions to the Personnel Committee for distribution
to supervisors/employees. These will serve as final position
descriptions.
3Us:
Fourth, Business Advisors will provide average, or benchmark, job
descriptions for the 25 benchmark jobs identified by the MAMA
committee. The Personnel Committee will identify employees making
up the benchmark. Subject matter experts and advisory groups will
work with Business Advisors to finalize descriptions.
The fifth step in the process, task valuing, begins at the same
time as the second. Business Advisors will work with the
Personnel Committee, subject natter experts and advisory groups to
set up the task valuing process. The Personnel Committee will
identify and schedule managers for valuing neetings. Business
Advisors will conduct valuing meetings. In valuing tasks,
managers will rate all tasks about which they are knowledgeable,
according to one factor, complexity, inportance or
unfavorability. Business Advisors will review average task values
with the subject matter expert and the advisory group to finalize
values. Factor weights will be statistically computed by Business
Advisors and finalized with the subject matter expert and advisory
group.
The sixth step is to coMbine results of the completed
questionnaires with task values to determine job value. Business
Advisors' computer analysis will compute job value by multiplying
time spent on tasks times task value and sum the products to
produce a point total. Business Advisors will provide job values
for the twenty-five benchmark jobs to the MAMA commdttee.
Step seven is to collect and analyze wage and benefit data from
public and private sector labor markets. The MAMA committee will
identify available surveys and work with Business Advisors to
define appropriate markets and to determine if a specialized
salary survey is desirable. If so, Business Advisors will conduct
a specialized salary survey. Final job hierarchies will be
constructed based upon job values and market data.
The eighth step is to analyze relationships among job values,
current pay rates and market data. Business Advisors will provide
an analysis and alternative strategies for addressing pay
discrepancies.
Ninth, Business Advisors will provide individual job evaluation
points to the member cities.
Finally, Business Advisors will provide a report of methodology
and results and meet with the MAMA committee to present the
report.
kla112141
Bob Lambert, Director of Community Services
Charles Pappas, Superintendent of Recreation i
January 16, 1985
July 4th Celebration in Eden Prairie
1.10101:ANIAIM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Parks, Recreation and Natural Resources Commission
In an effort to offer the citizens of Eden Prairie additional, now and exciting
-programs through the Community Services Department, staff would like to provide
the residents of Eden Prairie a "home town" 4th of July celebration in "their
own backyard".
Staff would suggest a variety of events at Round Lake Park, that would appeal to
a varied cross-section of our resident; for the day. :Those events could include:
• All star resident softball games
• Church, commercial and industrial all star softball games
• Neighborhood challenge softball games
• Neighborhood challenge volleyball games
• Horseshoe pitching tournament
• Tennis tournament
• Fishing contest
• Hot, air balloon rides
• Helicopter rides (possibly)
• Parachuting demonstration
• The Eden Prairie Community Band
• Teen dance
• Break-dance demonstrations
• Skate board demonstrations
. Dunk tank
• Concessions/Ice Cream Social
• Pie eating contest
. Fireuolks
lie major expense of this celebration will be the fireworks. It is very important
that the culminating event of this effort leave an exciting and satisfying feeling
for our families. These typos of feelings will ensute the success of this event
in years 0 come. Fireworks will be the co:citing culminating event,
Staff is requesting that the City guarantee $5,000 seed money for a 4th of July
celebration in Edon Prairie under the following conditions:
• lhat staff solicit donations from service clubs, groups, organizations
and associations.
?, lflirt tie City sell coneessions during the celebration to generate
additientl income.
3. Mai iii; rf nit s ip; to nef.otiate additional dollars from entry fees
or 01 her vendors.
-2-
4. That staff solicit for prizes and any other awards that may be
necessary.
The above stated conditions are listed in an attempt to offset the $5,000 request
and strive for, at least, a break even event. The $5,000 would cover the
following expenses:
• $600 billboard production costs
• $400 teen dance
• $4,000 fireworks display
Staff feels confident that the residents of Eden Prairie would support this type
of family event, and requests the City to guarantee the $5,000 request.
CP:md