HomeMy WebLinkAboutCity Council - 10/18/2011 AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, OCTOBER 18, 2011 CITY CENTER
5:00—6:25 PM, HERITAGE ROOMS
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop-Heritage Room II
I. 2012-2013 BUDGET (5:30-6:15)
II. REDISTRICTING (6:15-6:25)
Open Podium - Council Chamber(6:30 p.m.)
II. ADJOURNMENT
City of
Eden
Prairie
2012/2013 Budget
• Utility Funds
• Liquor Fund
• General Fund
10/18/2011 Council
Workshop
Table of Contents
Introduction 3
Goals 3
Utility Operations 4
Revenue and Expenses 5
Water Utility 6
Sewer Utility 6
Storm Utility 7
Liquor Operations 7
2012/2013 General Fund Budget 8
Revenue 8
Expenditures 8
General Fund Expenditure Details ii
Budget Projections i6
Tax Impacts 16
General Fund- Rainy Day Fund i8
Legislative Impacts —Market Value Homestead Credit 19
Conclusion 20
2
Introduction
The agenda for the budget workshop on October 18 will include an overview of the water,
sewer, storm drainage, and liquor funds and also a review of the general fund budget. The
goal of the October 18 workshop is for City Council members to provide enough direction
so that staff can prepare a final 2012/2013 budget.
Goals
Operational
• Enhance service levels in public safety and the maintenance of infrastructure
o Budget includes new police officer and duty crew initiative
• Preserve all other city service levels using the same resources
o Service levels have been maintained
Organizational
• Sustain current levels of employee morale and engagement
o The organization continues to implement efficiencies and innovations that
motivate employees to continually improve the organization
o The budget includes salary changes that are consistent with public and
private sector trends
• Continual review for service efficiencies and innovations
o The budget includes efficiencies and innovations that were discussed at the
previous budget workshop and include the following:
■ New City Website - Customer Relationship Management
■ City Center Customer Service - Electronic Receipting and Credit Card
Acceptance
■ Online Inspection Scheduling
■ Online Permit/Application Review and Tracking
■ Recreation Programs - Maximizing Space and Automated Facility
Booking
■ "Volgistics"
■ Fire Department Mobile Solutions
■ Enhanced GIS Applications
■ 20-40-15 Initiatives, including GreenStep City Initiatives
■ Police - Commercial Vehicle Inspections
■ Overall - Performance Measurement and Evaluation
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Overall
• Continue to improve Eden Prairie's relative position in fiscal comparisons with
comparable cities
o Eden Prairie is in the lower half of taxes paid for the single value home when
compared to the other MLC cities
• Preserve Eden Prairie's exceptional image internally and externally
o Staff believes the 2011/2012 budget preserves the City's image
Utility Operations
In 2009, the City completed its first utility rate study conducted by an outside vendor. The
City of Eden Prairie retained Advanced Engineering and Environmental Services, Inc.
(AE2S) to develop a ten-year utility rate study for its Water, Sewer, and Storm Drainage
Utilities. The City wanted to continue to provide above average service at affordable rates,
while providing for the long term sustainability of the utilities.
Goals of the study included the following
• Determine Water Utility costs specifically attributable to seasonal irrigation;
• Develop unique capital improvement programs for the Water, Sewer, and Storm
Drainage Utilities to quantify the estimated annual reinvestment required to
support the responsible maintenance, rehabilitation, and replacement needs of each
utility; and
• Prepare a ten-year revenue adequacy evaluation model for each of the three (3)
utilities and develop the rate adjustment projections required to meet annual
revenue
The results of the study included the implementation of a tiered rate structure to promote
conservation, additional emphasis on the flat rate charged to stabilize revenue, detailed
capital analysis of the needs of the system, and recommended rate adjustments to provide
adequate funding. The study was reviewed by the Budget Advisory Commission, the
Conservation Commission and the City Council.
These changes took effect January 1, 2011 and staff will monitor financial results against
expectations to ensure appropriate levels of funding for the operations.
Eden Prairie residents have been fortunate to be charged some of the most affordable rates
for utility services in the region. Based on the 2011 North Central Utility Rate Survey
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compiled by AE2S, the combined Water, Sewer, and Storm Drainage Utility bill for an Eden
Prairie resident generating 7,500 gallons of flow per month currently ranks near the lowest
cost when compared to other systems surveyed in the Minneapolis metropolitan area.
Revenue and Expenses
For all three utilities, operating revenues are increasing at a greater rate than operating
expenses. This is due to the need to cover capital costs and provide for adequate reserves
for the system. The unrestricted net asset policy is as follows:
• An amount equal to 90 days of operating expense
• An amount equal to the following year's debt service principal and interest
• A capital reserve of two years capital expense, except for storm drainage which will
be one year
The target reserve for water, sewer, and storm drainage operations is $5,000,000,
$2,500,000, and $1,300,000 respectively. Current reserves as of 12/31/2010 are
$2,000,000, $1,300,000 and 860,000 respectively. The utility rate study shows it will take
until approximately 2014 for water, 2018 for sewer, and 2013 for storm to meet the
reserve amounts.
Recent experience has shown the importance of having reserves. The roof was replaced at
the water plant for approximately $2,000,000 and the City has been spending about
$500,000 on infiltration and inflow projects.
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Water Utility
• Operating revenues are budgeted to increase 3.8% in 2012 and 4.5% in 2013 to
$7,541,792 and $7,883,734 respectively.
• Operating expenses are budgeted to increase 1.0% in 2012 and 2.0% in 2013 to
$5,577,136 and $5,688,479 respectively.
• Capital expense/depreciation is expected to increase .8% and 0% respectively to $2,489,648
in 2012.
• The projected change in net assets is as follows:
2010 actual ($1,490,737)
2011 ($618,443)
2012 ($404,122)
2013 ($162,963)
As you can see, the change in net assets is negative but is trending in the right direction.
This trend is consistent with the utility rate study.
Sewer Utility
• Operating revenues are budgeted to increase 8.8% in 2012 and 7.5% in 2013 to
$4,920,724 and $5,291,406 respectively.
• Operating expenditures are budgeted to decrease 1.3% in 2012 and increase 2.8% in
2013 to $4,984,139 and $5,123,438 respectively.
• Capital expense/depreciation is expected to increase 2.4% and 0% respectively to
$1,654,381 in 2012.
• The projected change in net assets is as follows:
2010 actual ($2,043,598)
2011 ($2,052,636)
2012 ($1,623,806)
2013 ($1,364,883)
As you can see, the change in net assets is negative but is trending in the right direction.
This trend is consistent with the utility rate study.
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Storm Utility
• Revenues are budgeted to increase 19.8% in 2012 and 16.7% in 2013 to $1,267,523
and $1,478,778 respectively.
• Operating expenses are budgeted to increase 2.9% in 2012 and decrease 9.7% in 2013
to $1,577,156 and $1,424,146 respectively.
• Capital expense/depreciation is expected to remain level each year at$846,606.
• The projected change in net assets is as follows:
2010 actual ($1,258,238)
2011 ($1,320,419)
2012 ($855,239)
2013 ($525,972)
As you can see, the change in net assets is negative but is trending in the right direction.
This trend is consistent with the utility rate study.
Liquor Operations
• Revenues are budgeted to increase 3.0% each year to $12,225,942 in 2012 and
$12,592,720 in 2013.
• Expenditures are budgeted to increase 3.3% in 2012 and 2.7% in 2013 to $2,112,325
and $2,169,459 respectively.
• Profit of over $1,000,000 each year will be transferred to the capital improvement
program.
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2012/2013 General Fund Budget
Revenue
• Revenues are budgeted to increase 4.1% in 2012 and 2.8% in 2013.
• Development revenue is expected to continue to be volatile in the future so the City
budgets conservatively. A 6% increase is budgeted for 2012 and 0% for 2013. This
correlates to the fee change.
• Parks and Recreation charges for services continue to grow due to increased activity
and fee increases.
• Other non-tax revenue sources are not growing which places a higher burden on the tax
levy.
Expenditures
• Expenditures are budgeted to increase 3.9% in 2012 and 2.7% in 2013.
Total Tax Levy Summary
2010 2011 2012 2013
Adopted Adopted Proposed Percent Proposed Percent
Fund 12/1/2009 12/7/2010 9/6/2011 Difference Change 9/6/2011 Difference Change
General Fund $ 27,999,013 $ 27,999,013 $ 28,647,954 $ 648,941 2.3% $ 29,665,397 $ 1,017,444 3.6%
Market Value Homestead Credit 490,042 490,042 490,042 0 0.0% 490,042 0 0.0%
Capital Improvement Fund 89,894 89,894 89,894 0 0.0% 89,894 0 0.0%
Debt Service 1,770,724 1,760,724 1,681,100 (79,624) (4.5%) 2,171,100 490,000 29.1%
Market Value Debt 1,660,000 1,670,000 1,350,000 (320,000) (19.2%) 1,235,000 (115,000) (8.5%)
LessFisue'DispartiyDistribution (1,696,687) (1,706,231) (1,673,150) 33,081 (1.9%) (1,572,292) 100,858 (6.0%)
Total Levy $ 30,312,986 $30,303,442 $ 30,585,840 $ 282,398 0.9% $ 32,079,141 $1,493,302 4.9%
H RA 200,000 200,000 200,000 0 0.0% 200,000 0 0.0%
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General Fund Budgeted Revenue
2012 2013
2010 2011 Proposed Proposal
Category Actual Budget Budget Difference Percent Budget Difference Percent
Taxes $28,058,029 $27,553,994 $28,286,229 $732,235 2.7% $29,283,723 $997,494 3.5%
Licenses'Permits 2,366,157 1,628,160 1,750,125 121,965 7.5% 1,750,245 120 0.0%
Intergovernmental 1,122,980 1,011,999 988,302 (23,697) (2.3%) 988,302 0 0.0%
Charges for Services 4,010,186 3,403,281 4,077,921 674,640 19.8% 4,124,718 46,797 1.1%
Other 1,644,507 1,683,282 1,629,000 (54,282) (3.2%) 1,629,000 0 0.0%
Transfers I n 945,816 270,000 270,000 0 0.0% 270,000 0 0.0%
TOTAL $38,147,675 $35,550,716 $37,001,577 $1,450,861 4.1% $38,045,988 $1,044,411 2.8%
General Fund Budgeted Expenditures
' 2012 2013
2010 2011 Proposal Proposal
Department Actual Budget Budget Difference Percent Budget Difference Percent
Administration $3,503,883 $3,697,007 $3,860,284 $163,277 4.4% $3,836,912 ($23,372) (0.6%)
Community De✓elopment_ 1,983,414 2,062,280 2,068,357 6,077 0.3% 2,123,265 54,908 2.7%
Parks and Recreation 9,212,061 9,000,388 9,571,582 571,194 6.3% 9,854,615 283,033 3.0%
Police 11,678,049 11,827,341 12,304,849 477,508 4.0% 12,664,873 360,024 2.9%
Fire 5,179,657 4,989,744 5,144,352 154,608 3.1% 5,355,191 210,839 4.1%
Public Works 5,146,280 5,317,553 5,395,750 78,197 1.5% 5,554,729 158,979 2.9%
Transfers 1,092,051 - - 0 0.0% - 0 0.0%
TOTAL $37,795,395 $36,894,313 $38,345,174 $1,450,861 3.9% $39,389,585 $1,044,411 2.7%
Below are the budget line items as a percentage of the total increase for the 2012 and 2013
budget.
2012 2013
Base Wage 1.14% 0.91%
Wages no benefits 0.72% -0.15%
Health Insurance 0.50% 0.52%
Duty Crew 0.38% 0.29%
Over-time 0.32% -0.01%
Police Officer 0.20% 0.04%
Fleet Services 0.20% 0.15%
Facilities 0.18% 0.29%
Pension/FICA 0.17% 0.14%
Information Technology 0.17% 0.17%
Other 0.17% 0.19%
Deer Consultant 0.14% 0.00%
Other Contracted Services 0.10% 0.00%
Capital under$10,000 0.08% 0.02%
Community Center Equipment 0.00% 0.20%
Fire Relief Pension Payment -0.54% 0.00%
Total 3.93% 2.76%
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The Implicit Price Deflator for local government spending increased 3.34%. This percent
would have been used for levy limits if levy limits were still in effect for 2012. Additional
percentage(s) would be added for household and one-half of commercial growth.
Parks and Recreation expense increase of 6.3% is offset by revenue increases of 20.4%.
Expenses are increasing $571,194 and revenues are increasing $672,040. The Community
Center is the largest driver of these changes as the budget adjusts to actual activity of the
expanding activity at the Community Center.
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General Fund Expenditure Details
Wages
• Wages are budgeted to increase 2.55% and 2.41% for 2012 and 2013 respectively.
• This includes a 2 percent base increase ($279,000), step increases ($96,000), and a
new police officer in 2012, ($52,167).
• Eden Prairie has had lower salary increases than its local government peers over the
last two years (2009 and 2010).
• City employees have participated in cost saving measures to date. These items
include:
o Elimination of richer vacation plan for new exempt employees in 2004
o Increased health insurance office visit co-pays in 2004
o Increased health insurance office visit, emergency room and prescription drug
co-pays in 2006
o Elimination of car allowances in 2008
o Reduction in force in 2009
o Wage freeze in 2010
o Increased prescription co-pay in 2011
• The proposed increase is in line with both private and public sector compensation
trends.
o Comparison to benchmark cities and a review of market trends from Trusight
and Hewitt support the base change.
New Police Officer
• An additional officer would not be limited to one specific purpose but would be used
in these two areas:
o Patrol
■ Will help ease general staffing/scheduling issues
■ Commercial Vehicle Inspections
■ From April through December 2010, our CVI Officer spent 10% of his
time conducting inspections. He performed 107 inspections; 93% of those
trucks were pulled off the road due to the seriousness of the violations he
found.
o Investigations
■ General caseload management
■ Proactive internet investigations
■ Prostitution
■ Crimes against children
■ Stolen property
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Wages No Benefits
• The most significant increases are for Elections, Community Center, and Police for
$78,300, $138,154, and $14,000 respectively.
• Elections are cyclical.
• Community Center has increased revenue to offset the increase in expenditures.
Health Insurance
• Health insurance premiums increased 10% June 1, 2011(14% was the original bid)
and premiums have a cap of 11% June 1, 2012. Other changes were made for new
positions and employees switching plans during open enrollment.
• The City has tried to control health insurance costs while at the same time providing
a competitive benefit. Changes made over the last several years are listed below.
Benefits Overview
Plan Year Provider Increase Plan Design Changes
2003-04* Medica 0%
2004-05 Medica 17% Increased office visit co-pays.
2005-06 Medica 4%
2006-07* HealthPartners 2% Increased office visit,
emergency room, prescription
drug co-pays.
2007-08 HealthPartners 14% Eliminated "high" plan option.
Introduced deductible plan
with HRA (new base plan).
2008-09 HealthPartners 15%
2009-10 HealthPartners Cap of 9.9%
ie 2010-11 ealthPartners Cap of 9.9%
2011/20 2 1 althP-rtner 10 % Increase prescription co..ay
,14 ;1{+ from $11/$25/$40 to •
• The most significant change was making a high deductible plan with HRA the City's
base plan for coverage.
• At the same time, the City eliminated the "high plan" that provided 100%
hospitalization. Over 70% of our employees are on the high deductible plan which
encourages smart plan utilization.
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Other changes include the following:
• Aggressive and award winning wellness program
o 133 employees participated, 97% completed the program; and 439.71bs were
lost with 80% maintaining or losing.
o The City won first place (Golden Tennis Shoe) in our competition against St.
Louis Park and Three Rivers Park District.
o Bronze Level Award of Wellness by Design (Hennepin County)
• Journey Well program
o To maintain a lower employee contribution for health insurance, employees are
required to participate in a health assessment program.
o To date, out of 297 eligible participants, 257 have taken the health assessment
and 63 programs are completed
• Move to "green" flexible spending reimbursement to avoid administrative fees
Volunteer Wages
• The increase in volunteer wages is for the implementation of Duty Crew in 2012 and
2013. $140,000 was added to the budget for 2012 and $110,000 in 2013
• Advantages of the duty crew include the following:
o Increased response time
■ Brooklyn Parks response time improved from 11 minutes 30 seconds arrival
time to 4 minutes 30 seconds
■ Plymouth's response time improved from 10 minutes arrival time to 5
minutes 30 seconds
■ Current Eden Prairie response time
• 7 minutes in the daytime and 10 minutes at other times
o Firefighter safety, firefighters are on-scene before structural integrity
compromised
o Incident stabilization occurs faster
o Improved recruitment and retention
• Duty Crew duties
o When not needed for fire calls, duty crew volunteers will help with the following:
■ Public education events
■ Changing fire alarm batteries for residents
■ Business inspections
■ Entering preplans into CAD
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Fleet User Charge
The increase in the fleet user charge is primarily attributable to fuel.
• The fuel budget has increased approximately 10%.
• The average fuel cost increase for 2012 is expected to be 12.5% over the 2011 cost.
• Staff expects a somewhat lower fuel usage in 2012 due to fuel saving measures that
are ongoing (20-40-15).
Overtime
• Overtime changes are primarily for Police. An additional $75,000 is budgeted for
Police and an additional $40,000 for Police supplemental employment for which the
City is reimbursed.
• The budget is more in line with the actual history of the amount spent on over-time
Facilities User Charge
• User charges in 2012 are budgeted to increase 1.7%
• Budget increases included wages and benefits, janitor service, contracted
services, and general supplies.
• Utilities and cleaning supply budgets decreased for 2012.
• User charges in 2013 increased 2.8%.
• Budget increases are for wages,benefits and utilities.
For both 2012 and 2013, $40,000 was added to Fire to pay for improvements to the Fire
Safety Training Facility. This charge will remain in effect until 2016 when the $200,000 is
paid for the improvement.
Other Contracted Services
The most significant increase for other contracted services includes $50,000 for a deer
consultant.
Capital Under$io,000
• Capital under $10,000 includes $75,000 for equipment replacement at the
Community Center in 2012. An additional $80,000 is budgeted in 2013 for
equipment replacement at the Community Center.
• Maintenance and replacement of Community Center equipment is important to
maintain the service to members and to maintain membership.
• The Community Center currently has approximately 2,100 members which is an
increase of 31% from 1,600 in 1999.
Information Technology User Charge
• User charges in 2012 are budgeted to increase 3.7%
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• Budget changes include the following
o Wages and benefits
o $50,000 for software maintenance including the following:
■ Upgrades made to financial and payroll software
■ E-citation ticket writer
■ Customer relationship management software
o $18,000 for hardware maintenance
■ NetApp software to manage the City servers, included in the price of
new servers
o $7,000 increase for Microsoft Office replacement
■ Budget increased to $30,000 to maintain the software licenses. The
City uses the State contract for Microsoft Office.
o $15,000 decrease for computer replacement fund
• User charges in 2013 increased 3.8%.
• Budget changes are for the following:
o Wages and benefits
o $15,000 increase for computer replacement fund
o $10,000 to re-cable Police Patrol area
o $8,000 increase for WiFi coverage
o $8,000 for Microsoft server licenses
�5
Budget Projections
General Fund budget projections through 2016 are shown below. The budget difference
for 2012 and 2013 is the same as the 2011 amount of $1,343,597. More budget work is
needed to balance the budgets for 2014 to 2016.
Budget Proposed Proposed Estimated Estimated Estimated
2011 2012 2013 2014 2015 2016
Revenues 35,550,716 37,001,577 38,045,988 38,818,994 39,542,490 40,352,779
Expenditures 36,894,313 38,345,174 39,389,585 40,374,145 41,755,117 42,946,663
Difference (1,343,597) (1,343,597) (1,343,597) (1,555,151) (2,212,627) (2,593,884)
The projections show moderate revenue of 2.6% on average including a two percent tax
levy increase for the general fund. Expenditures are increasing 3.1% on average which
includes a 2.5% increase in the wage base.
Deficit reduction strategies will be discussed at the workshop and staff will continue to
work on recommendations through the end of the year.
Tax Impacts
The ability to levy and collect taxes is based on property market values, tax capacities, and
the City tax rates. Changes in Market Value, Net Tax Capacity and the City Tax Rate since
2009 are shown below:
2009 2010 2011 2012
Market Value $10.1 Billion $9.6 Billion $8.9 Billion $8.7 Billion
Adjusted Net Tax Capacity_ $106,274,519 $100,402,099 $92,275,200 $88,782,922
City Tax Rate 27.27% 28.74% 31.03% 32.93%
For 2012, the median value home in Eden Prairie is valued at $326,800 reflecting an
average value decrease of 3.4%. In 2011, the median value was $338,300. A commercial
property valued at $2M had a value decrease of 2.2% and a $5M apartment had a value
increase of 1.8%.
i6
Below summarizes the City's tax impact for residential, apartment, and commercial
properties.
2010/2011 2011/2012 Difference % Change
Residential ($326,800) $ 1,095 $ 1,101 $ 6 0.5%
Apartment ($5M) $ 19,971 $ 21,357 $ 1,386 6.9%
Commercial ($2M) $ 7,543 $ 8,155 $ 612 8.1%
Commercial ($2M)* $ 7,543 $ 7,743 $ 200 2.7%
*=Estimated Fiscal Disparities Offset (see explanation below)
Commercial property contributed 57.5% of tax base to the fiscal disparity pool for taxes
payable in 2011 and 60.7% in 2012. This change causes the City taxes on commercial
property to increase for this shift but there will be a decrease or an offset for the fiscal
disparity tax.
Staff has calculated that a $300,000 change in the tax levy will impact the median value
home by 1% or $11.00.
One the goals of the budget is to continue to improve Eden Prairie's relative position in
fiscal comparisons with comparable cities. Eden Prairie is in the lower half of taxes paid for
the single value home when compared to the other MLC cities as can be seen by the graph
below.
City Tax 2011
$1,800 - -
$1,600 -
$1,400 -
$1,200 Hi
1 , 11
$a
as e
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General Fund - Rainy Day Fund
The rating agencies agree that it is important to maintain a rainy day fund. Staff recently
attended a training session by the three rating agencies and they noted the following
regarding a rainy day fund:
• A rainy day funds should be established
• A formal fund balance policy should be established
• Set parameters on the use of the available balance
• Determine on how the fund will be automatically replenished when used
• Adhere to the policy
Although the City has a formal fund balance policy, the City has not set formal parameters
on the use of the available balance. Staff seeks Council input on the proposed policy on the
use of the available balance as described below.
The current policy provides a balance working capital due to the timing of tax receipts. An
additional 15% is set aside for budget stabilization. Staff recommends that 10% be set
aside for emergency purposes and maintenance of the bond rating and that 5% of the
current balance be set aside for budget balancing.
It is clear that the City's budget may become more volatile in the future due to the volatility
of various revenues and expenditures. Staff recommends stable balanced budgeting and
the use of the balance set aside for budget balancing when actual results do not adhere to
the budget. Any positive and negative actual financial performance would be
added/subtracted to the budget balancing fund.
Also, there will be volatility in workload as various large projects are processed through
the City. The budget balancing fund could be used as one time funds to hire
temporary/contract staff or to meet other one time needs due to the increase in workload.
In the past, positive financial performance was used as a source to fund the capital
improvement program. Assuming stable funding is identified for capital, positive general
fund performance can be maintained in the fund to manage future budgets and address one
time needs in the general fund.
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Below shows the current and proposed policy.
Current Policy Proposed
Policy
Working Capital $15,343,104 $15,343,104
1
Budget Stabilization 5,534,147 0
Emergency/Maintain Rating 0 3,689,431
Budget Balancing 0 1,844,716
Total I $20,877,251 $20,877,251
,_
Legislative Impacts — Market Value Homestead Credit
A new Market Value Homestead Exclusion replaces the Market Value Homestead Credit
beginning for taxes payable in 2012. The City has been levying about $490,000 for the
Homestead Market Value Credit program with the expectation that the State would not pay
the City the credit amount owed. This is no longer an issue with the conversion of the
program from a credit to exclusion. This means taxpayers will now see a reduction in tax
capacity instead of a reduction in dollars on their tax statement.
The exclusion is computed in a manner similar to the current market value homestead
credit. For cities and other local units of government, the elimination of the MVHC program
will simplify and clarify the property tax process. No longer will a city's certified property
tax levy be reduced by the allocation of the MVHC credit with a "promised" reimbursement
by the state for the loss of property tax receipts.
The new market value exclusion for homes will mean that beginning in 2012, each city's tax
base will be reduced and the city's tax rate will rise to obtain the same property tax levy.
Although the homestead exclusion is computed in a mathematically similar manner to the
repealed MVHC, the new system will shift taxes among properties especially to commercial,
industrial, apartment, and other properties that will not receive the benefit of the
homestead market value exclusion.
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Conclusion
This document is intended to provided information on the proposed 2012/2013 City of
Eden Prairie budget. This information will be reviewed at the workshop on Tuesday.
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AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, OCTOBER 18, 2011 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner
Michael Franzen, Community Development Director Janet Jeremiah, Parks and Recreation
Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 4, 2011
B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 4, 2011
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. SECOND READING OF ORDINANCE AMENDING CITY CODE
CHAPTERS 2 AND 11 RELATING TO THE BOARD OF ADJUSTMENT
AND APPEALS AND VARIANCES AND ADOPT RESOLUTION
APPROVING SUMMARY ORDINANCE
C. ADOPT RESOLUTION APPROVING FINAL PLAT OF GRAND HAVEN
AT MARSH COVE
D. AWARD CONTRACT TO REPLACE HERITAGE ROOMS MOVEABLE
PARTITIONS TO W. L. HALL CO.
E. ADOPT RESOLUTION DECLARING "ABANDONED PROPERTY"
F. APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR STRUCTURAL STRENGTHENING OF THE SALT/SAND
STORAGE FACILITY
CITY COUNCIL AGENDA
October 18, 2011
Page 2
G. APPROVE CHANGE ORDER#1 FOR CHEROKEE TRAIL UTILITY
RELOCATION PROJECT
H. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR DESIGN OF TWO STOR1VIWATER PONDS
I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF
CONSULTING GROUP FOR FINAL DESIGN SERVICES FOR NORTHERN
SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS
J. ADOPT RESOLUTION ADVISING DISPOSITION OF TAX FORFEITED
LAND
IX. PUBLIC HEARINGS/MEETINGS
A. RESOLUTION APPROVING SPECIAL ASSESSMENTS
B. RESOLUTION RELATING TO PROPOSED REFUNDING; GIVING
APPROVAL TO REFUNDING OF CITY'S GENERAL OBLIGATION BONDS,
SERIES 2005C AND GENERAL OBLIGATION BONDS, SERIES 2006A
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS,REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: October 14, 2011
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, October 18, 2011
TUESDAY, OCTOBER 18, 2011 7:00 PM, COUNCIL CHAMBER
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting,typically the first
and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you
wish to speak at Open Podium, please contact the City Manager's office at 952.949.8412 by
noon of the meeting date with your name,phone number and subject matter. If time permits
after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers.
Open Podium is not recorded or televised. If you have questions about Open Podium, please
contact the City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 4, 2011
B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 4, 2011
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-J on the Consent Calendar.
A. CLERK'S LICENSE LIST
B. SECOND READING OF ORDINANCE AMENDING CITY CODE CHAPTERS 2
AND 11 RELATING TO THE BOARD OF ADJUSTMENT AND APPEALS AND
VARIANCES AND ADOPT RESOLUTION APPROVING SUMMARY
ORDINANCE
ANNOTATED AGENDA
October 18, 2011
Page 2
C. ADOPT RESOLUTION APPROVING THE FINAL PLAT OF GRAND HAVEN
AT MARSH COVE
D. AWARD CONTRACT TO REPLACE HERITAGE ROOMS MOVEABLE
PARTITIONS TO W. L. HALL CO.
E. ADOPT RESOLUTION DECLARING PROPERTY AS ABANDONED PROPERTY
F. APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR STRUCTURAL STRENGTHENING OF THE SALT/SAND
STORAGE FACILITY
G. APPROVE CHANGE ORDER#1 FOR CHEROKEE TRAIL UTILITY
RELOCATION PROJECT
H. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WENCK
ASSOCIATES FOR DESIGN OF TWO STORMWATER PONDS
I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF
CONSULTING GROUP FOR FINAL DESIGN SERVICES FOR NORTHERN
SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS
J. ADOPT RESOLUTION ADVISING DISPOSITION OF TAX FORFEITED LAND
IX. PUBLIC HEARINGS/MEETINGS
A. RESOLUTION APPROVING SPECIAL ASSESSMENTS
Official notice of this public hearing was published in the September 29, 2011,Eden
Prairie News.
Synopsis: Each year, the City Council holds a public hearing to consider levying the
Special Assessments that have been identified over the previous 12 months. This year,
the Council will address a list of supplemental assessments such as trunk& lateral
utility assessments and contracted removal assessments. Staff recommends Council
approve the list of supplemental assessments. City Council established the amount to
be assessed for this fall's assessment hearing at its regular meeting on September 20,
2011. Exhibit A lists supplementals the Council will be asked to approve for levying
Special Assessments for collection with property taxes. The total amount proposed to
be assessed in 2011 is $407,354.92.
MOTION: Move to:
• Close the public hearing for the approval of the 2011 Special
Assessments; and
• Adopt the resolution approving all Special Assessments
ANNOTATED AGENDA
October 18, 2011
Page 3
B. RESOLUTION RELATING TO PROPOSED REFUNDING; GIVING APPROVAL
TO REFUNDING OF CITY'S GENERAL OBLIGATION BONDS, SERIES 2005C
AND GENERAL OBLIGATION BONDS, SERIES 2006A
Official notice of this public hearing was published in the September 29, 2011,Eden
Prairie News.
Synopsis: The City has, by resolution adopted on September 20, 2011, called for a
public hearing to be held on the proposal that the City give approval for purposes of
Section 147(f) of the Internal Revenue Code of 1986, as amended(the "Code"), to the
refunding of all or a portion of the City's outstanding General Obligation Bonds,
Series 2005C and General Obligation Bonds, Series 2006A (the "Refunded Bonds").
The Refunded Bonds were originally, and the obligations planned to be issued in one
or more series (the "Bonds") are proposed to be issued, in part, to refinance a portion
of the cost of improvements to the City's community center(the "Project"). The
Project is located at 16700 Valley View Road, Eden Prairie, Minnesota 55346. The
Project is expected to be used by the general public, the City and qualified 501(c)(3)
organizations.
MOTION: Move to:
• Close the public hearing; and
• Adopt the resolution relating to a proposed refunding; Giving
approval to refunding of City's General Obligation Bonds, Series
2005C and General Obligation Bonds, Series 2006A
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
ANNOTATED AGENDA
October 18, 2011
Page 4
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, OCTOBER 4, 2011 CITY CENTER
5:00 —6:25 P.M., HERITAGE ROOMS
6:30 —7:00 P.M., COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Recorder Heidi
Wojahn
Workshop-Heritage Room II(5:30 p.m.)
Acting Mayor Case called the meeting to order at 7 p.m. Mayor Tyra-Lukens was absent.
I. LIQUOR LICENSE FOR RECREATIONAL FACILITY
Getschow said the issue before Council this evening is the City code as it relates to liquor
licenses. It was prompted by an application from a new business, WhirlyBall, entering the
Twin Cities. WhirlyBall is a recreational activity looking to locate in Eden Prairie. When
applying for a liquor license the applicant discovered, with the exception of bowling
centers (also a recreational activity), rules for liquor licenses fall under restaurants with
food sales needing to be a minimum of 50 percent of gross receipts. A similar issue
presented itself several years ago when a bowling center came into town at which time
the City code was revised to allow a liquor license for a bowling center when gross
receipts for the recreational activity and food reached a minimum of 70 percent. Council
needs to consider whether it is willing to change the City Code to allow WhirlyBall,
similar to a bowling center, to have a liquor license. First it is important to discuss using
the terminology"recreational center"rather than"bowling center" and to think about
what impact that might have on the rest of the community. We need to be careful about
what is allowable and not allowable City-wide.
Nick Lambrecht of WBTC, LLC gave an overview of what WhirlyBall is about, what
they are proposing to do, what the operation entails, and where they want to locate.
WhirlyBall is franchise, and they would be a franchisee. WhirlyBall is a combination of
lacrosse, basketball, and hockey played in bumper cars, except without the overhead grid.
It is for anyone 11 years of age and up and at least 4 feet, 6 inches tall, and there is a
referee on hand to determine rule violations. Lambrecht outlined how the game is played,
details of the playing court and equipment, and features of the cars. He then showed a
brief video clip of the game in action. Nelson asked what happens if somebody gets out
CITY COUNCIL WORKSHOP MINUTES
October 4, 2011
Page 2
of their car. Lambrecht said everything is powered by a switch, so the referee would turn
off all the cars right away. The floor is harmless to players.
Lambrecht showed a United States map of where existing WhirlyBall centers are located
and a picture of an interior of an Illinois center. Most centers are located in the Midwest.
WhirlyBall naturally thrives in colder areas because it is an indoor activity. Having spent
much of his time in the area, Lambrecht is most familiar with the Chicago area centers
stating those are the ones they'd like to emulate as they think they do a lot of things right
and they are quite successful. Case asked for ballpark percentages in terms of how much
revenue would be generated from the game versus food, alcohol,pool, etc. Lambrecht
said what is projected based on the suburban Chicago centers is 60 percent WhirlyBall,
20 percent food, 20 percent liquor. There would be corporate and a la carte menus. While
food and alcohol are ancillary to the business, they are a critical part of staying
competitive.
There are packages, court reservations, and walk-in play available with more than half of
game revenue being anticipated from court reservations. Lambrecht reviewed rates for
each of the options adding they are open to the idea of leagues. Case asked what the
hours of operation would be. Lambrecht said Chicago centers are open from 11 a.m. to 1
or 2 a.m. depending on the night. He expects the center here would be similar,but
probably not quite as late. Lambrecht showed a rendering of how they would use the
space at 14675 Martin Drive, formerly the BakeMark building. In addition to courts,
office space, meeting rooms, kitchen, and food/beverage area, there is room for a
potential laser tag arena.
Case asked what the breakdown was of the 70 percent required of bowling centers.
Rosow replied the figure includes bowling and food sales. Case said in order to compare
apples to apples, WhirlyBall's game and food figures would need to be combined placing
their projected non-alcohol sales at 80 percent. Rosow asked Lambrecht to review the
WhirlyBall and food pricing.
Nelson asked if there were other centers in the Twin Cities. Lambrecht said there were
not and they would hold a five-year exclusivity over the Twin Cities metro area. If a
second center is opened within those five years, they would hold perpetual exclusivity
over the Twin Cities. Case asked if there were any competitors. Lambrecht replied there
is one called Cyber Sport. It is roughly similar but uses different technology (battery-
operated carts), is played on a smaller court, and is not as successful according to their
research. WhirlyBall has a longer history. Nelson inquired about the profitability of the
centers. Lambrecht said there are some that have gone out of business, but this has been
attributable to their business model and location. Successful centers have focused on
corporate events and that's what they intend to do, as well. Centers opened in areas where
population is 60,000-100,000 have failed. WhirlyBall recommends opening centers in
CITY COUNCIL WORKSHOP MINUTES
October 4, 2011
Page 3
areas where the population is at least 1 million. With 3.82 million people, the Twin Cities
is a good location for a couple of centers. Other favorable attributes making this a good
location are climate, demographics, an affluent population, and a strong corporate
presence.
Butcher Wickstrom asked about referee training and selection, what was anticipated in
the way of eating/drinking prior to and after play, and number of tables. Lambrecht said
referees would be trained and would explain rules of the game, how to operate the
vehicles, and safety rules prior to play. It would be highly unlikely 11-year-olds would be
playing with people of college age. There would be 12-15 tables with about 50 seats.
They don't envision people staying there all evening. Based on observation in Chicago,
they anticipate people may come 20-30 minutes before their event and stay 20-30
minutes afterwards. Case asked if they would have a bar like Brunswick Zone.
Lambrecht said they plan to have a small bar area with about 20 additional seats.
Aho asked what the maximum number of people was they would expect to have at any
given time and parking accommodations. Lambrecht said based on Chicago rental
patterns, there are about four parties per month of 50 or more people. While it is possible
to have parties of this size overlap, it is unlikely, so generally speaking he expects there
would be less than 100 people at one time. There would be about 220 parking spots
available; he is unsure where overflow would go. Case asked what the Council's
involvement would be if the City Code issue were not before them tonight. Getschow
said if the business was a conforming use and met parking regulations and all other
standards of the City Code, there would be no need for a plan review or land use
approval. He can follow-up on any parking concerns and how other businesses on Martin
Drive would be affected.
Rosow reviewed the current code and what it might look like with potential revisions.
There are tight restrictions around the definition of"bowling center"; bowling centers
must have a minimum of 40 lanes. The current code language was driven, in part, by
Brunswick Zone. "Other family recreational activities" in the first sentence of Section
4.01.Subd. 22 refers to activities at a bowling center rather than non-bowling recreational
facilities. Fifty percent of the area must be dedicated to the recreational activity and be
non food/alcohol-related. In addition, only a certain percentage (to be determined) of
storage would be able to be counted toward the 50 percent area requirement. With the
current proposed revisions, a center would not be able to have arcade games, darts, or
billiards as its main or sole source of recreation. Aho asked if this would preclude a pool
hall. Rosow replied yes.
Nelson asked what the limitations would be questioning if the proposed language could
open it up to laser tag, paintball, and facilities with a large dance floor and mechanical
bulls. The latter would be close to a bar. Rosow said there are basically three options: 1)
CITY COUNCIL WORKSHOP MINUTES
October 4, 2011
Page 4
say no to opening it up to other recreational centers and leaving the language as is; 2) add
WhirlyBall to the code adding a separate detailed section so it is on a level similar to
bowling centers, and consider other centers/activities on an ad hoc basis one at a time; or
3) take a more generic approach by changing language to "recreation center" and
allowing facilities that meet the 70 percent rule. The language is still being looked at
because they want to avoid businesses that offer 50-cent drinks and overcharge for
activities to meet the 70 percent. The intent is not to open bars.
Case asked how facilities featuring billiards or arcade games, for example, could be
denied legally. Rosow said liquor has been highly-restrictive. From 1968-2003, only
restaurants, hotels, and fraternal organizations could hold liquor licenses. The State has
used licenses as a privilege, not a right, and has issued a wide swath of authority to cities
to regulate licensing. The City could choose not to allow any liquor licenses.
Case said he was comfortable with what WhirlyBall is proposing and would like to see
the code kept as contained and tight as possible. Butcher Wickstrom asked if there were
any concerns from a police standpoint. Reynolds said there are no concerns as far as the
business concerned. He had concerns earlier about how a large party of walk-in kids
would be handled,but he feels comfortable now having reviewed the business plan with
Lambrecht regarding unaccompanied minors and underage kids. The role police would
play is in regards to alcohol-- making sure serving laws are being obeyed and people
aren't being over served. Whereas a bar at a bowling center might attract customers just
for that feature, the WhirlyBall bar is partitioned off from the playing area and is smaller
than what a typical bowling center would have. Butcher Wickstrom inquired how the
70/30 split would be regulated. Reynolds said the City has access to the books of any
establishment with a liquor license. Receipts are reviewed and verified annually.
Aho said he was excited and comfortable with the concept. WhirlyBall sounds like it will
be a big hit. It would be best to make the code language more generic rather than
targeted. Tightening it somewhat will help address concerns brought up tonight. Nelson
agreed adding she would like to see language added so a general, non-party cover charge
can't be applied toward the receipts. Case and Butcher Wickstrom were also in favor of
changing the code. Butcher Wickstrom said it was a good idea and Case agreed with
going the more generic route. Rosow said one way to be protective is to maintain a
minimum square footage requirement for facilities.
Open Podium - Council Chamber(6:30 p.m.)
II. TOM GOLLOGLY—UTILITY RATES
Gollogly of 10954 Leaping Deer Lane lives in the Weston Woods Townhomes. He
expressed concern over the discrepancy in new utility rates between single-family and
CITY COUNCIL WORKSHOP MINUTES
October 4, 2011
Page 5
multi-family homes. He thinks his rate should be dropped to the single-family rate of
$5/quarter. Case asked Ellis to elaborate on storm drainage facility fees to help put things
in perspective.
Ellis stated he had visited with Gollogly earlier in the week. Customer classifications
include single-family at $5/quarter, multi-family at$8/quarter(includes townhomes,
condos, and apartments), and other categories such as office/commercial, institutional,
and open space/parklands. Gollogly's particular situation was looked at to determine if
what he's being charged is a fair rate. One way cities figure rates is to determine how
much impervious surface is in each classification. About 13 percent of the City's
impervious surface falls into the multi-family category. If percent of revenue generated
was compared to the impervious surface rate, multi-family is close to where it should be
(11 percent)within a good margin of error. Revenue from single-family was a little low,
and office was slightly higher. It would not hurt to bump up single-family rates to match
revenue with impervious surface.
Nelson said townhomes usually have a few more units per acre than single-family homes
and they generally have shorter driveways,but they are significantly more like single-
family homes than apartment buildings. Ellis said that was looked at, as well. The lot of a
typical single-family home has about 22 percent impervious surface. Common property
needs to be considered in the multi-family category. Between the internal road network,
driveways, and rooftops, Gollogly's subdivision consists of closer to 32 percent
impervious surface. That being said, his subdivision has significantly less impervious
surface for multi-family housing than Hennepin Village, for example, which is much
higher at approximately 68 percent. Each subdivision is unique and they are categorized
into broad groups,but it seems the multi-family rate of 11 percent is fair and right in line
with where it ought to be when compared with the average amount of impervious surface
in this classification.
Case asked if the high-density single-family homes in Hennepin Village were paying
single-family rates while their neighbors were paying multi-family. He also wanted to
know how much the single-family rates should increase to even things out. Ellis said the
Hennepin Village single-family residents are paying single-family rates and he
recognizes there will be a variation in lot size between single-family homes. The rate
could go up to $6 or $7/quarter. Case commented if the rates for single-family were to get
close to multi-family rates, it might make sense to consider flattening the rate to $7 for
both categories. While we want to employ the "fair share" concept, we also need to
recognize there are different demographics in different types of housing. Senior housing
has been pushed in Eden Prairie for the last 15 years, and we don't want to do anything
that would hurt a particular demographic.
Nelson stated there are some inequities that need to get looked at a bit more carefully,
especially when it comes to neighbors side-by-side paying different rates. Aho agreed
more research needs to be done and the issue revisited. Getschow said this could be part
of the budget process in the next few weeks. Case thanked Gollogly for bringing this
matter to the Council's attention.
III. ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, OCTOBER 4, 2011 7:00 P.M., CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City
Attorney Ric Rosow and Council Recorder Heidi Wojahn
I. CALL THE MEETING TO ORDER
Acting Mayor Case called the meeting to order at 7 p.m. Mayor Tyra-Lukens was absent.
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. GRANT FROM USAPA FOR PICKLEBALL EQUIPMENT
Lotthammer reported last fall the existing tennis courts at Pioneer Park were lined
according to official pickleball court dimensions, doubling the number of
pickleball courts from two to four, based on increased interest and demand by
seniors for this newly offered community sport. On May 17, 2011 the City
Council accepted a grant from the USAPA for$250 for the purchase of two of the
four new USAPA net systems purchased. The USAPA is now providing the City
of Eden Prairie with an additional $250 to cover the remaining cost of the other
two nets purchased earlier this year.
MOTION: Nelson moved, seconded by Aho, to accept the USAPA Grant
awarded to the City of Eden Prairie in the amount of$250 to be used toward the
purchase of two nets for the outdoor pickleball courts located at Pioneer Park.
Motion carried 4-0.
B. DONATION IN MEMORY OF RUTH DOVER FOR SENIOR CENTER
Lotthammer said Ruth Dover, an Eden Prairie resident and active participant at
the senior center, passed away in June. Her family asked that memorials be
directed toward the senior center to support the center or its programs. The
memorial funds received from Ruth's family are proposed to purchase a projector
and screen for a meeting at the Senior Center.
CITY COUNCIL MINUTES
October 4, 2011
Page 2
MOTION: Aho moved, seconded by Butcher Wickstrom, to accept the donation
of$720 in memory of Ruth Dover to be used towards the purchase of new
audio/visual equipment at the Eden Prairie Senior Center. Motion carried 4-0.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda.
Motion carried 4-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 20, 2011
MOTION: Nelson moved, seconded by Aho, to approve the minutes of the
Council workshop held Tuesday, September 20, 2011 as published.
Motion carried 4-0.
B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 20, 2011
MOTION: Aho moved, seconded by Nelson, to approve the minutes of the City
Council meeting held Tuesday, September 20, 2011 as published.
Motion carried 4-0.
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. PRAIRIE RIDGE by Manley Development. Second Reading of the Ordinance
for Planned Unit District Review with waivers and Zoning District Change from
R1-22 to R1-13.5 on 9.69 acres. Location: 17555 Duck Lake Trail. (Ordinance
No. 13-2011-PUD-8-2011 for PUD District Review and Zoning District
Change).
C. ADOPT RESOLUTION NO. 2011-83 APPROVING FINAL PLAT OF
PRAIRIE RIDGE
D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN
ENGINEERING TESTING FOR GEOTECHNICAL SERVICES FOR
NORTHERN SECTION OF SHADY OAK ROAD IMPROVEMENTS
E. APPROVE CONTRACT WITH NOVOTX FOR GIS-BASED ASSET,
MAINTENANCE AND WORKFLOW MANAGEMENT SOFTWARE
F. APPROVE CITY'S CAPITAL ASSET POLICY
CITY COUNCIL MINUTES
October 4, 2011
Page 3
G. APPROVE CONTRACT WITH STATE OF MINNESOTA FOR CARPENTRY
SERVICES BY HENNEPIN TECHNICAL COLLEGE STUDENTS FOR
CONSTRUCTION OF STORAGE SHED AT SMITH DOUGLAS MORE
PROPERTY
MOTION: Butcher Wickstrom moved, seconded by Aho, to approve items A-G
on the Consent Calendar. Motion carried 4-0.
IX. PUBLIC HEARINGS/MEETINGS
X. PAYMENT OF CLAIMS
MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the payment of
claims as submitted. Motion was approved on a roll call vote,with Aho,Butcher
Wickstrom, Nelson, and Case voting "aye."
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
Getschow announced the workshop topic for October 18th will be the budget and
the November workshop will be with the Conservation Commission and also input
on a business survey done jointly with the City and the Chamber of Commerce.
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Approve Lease with Jeneka, LLC, for City-owned Property Located at
8022 Den Road
Jeremiah reviewed the terms of a proposed lease agreement between the
City and Jeneka for a consignment retail store called Encore. The business is
currently located in the Lariat Center next to Green Mill, has been in
operation for 20 years, and would be relocating to8022 Den Road.
Aho inquired about plans for the remaining 1,012 square feet and if that
amount of space is marketable. Jeremiah replied it is marketable and there is
a hair salon interested, so it is likely she will be coming forth with another
lease agreement for that space in the future.
CITY COUNCIL MINUTES
October 4, 2011
Page 4
MOTION: Aho moved, seconded by Butcher Wickstrom, to approve a new
lease between the City of Eden Prairie and Jeneka, LLC, for a consignment
retail store called Encore at the City owned commercial property at 8022
Den Road. Motion carried 4-0.
2. Resolution No. 2011-84 Supporting the Hennepin County Open to
Business Program
Jeremiah said Open to Business is a small business technical assistance
program provided by the Metropolitan Consortium of Community
Developers (MCCD)through a partnership with Hennepin County Housing
and Redevelopment Authority. MCCD is a 45-member association
committed to increasing opportunities for small business and entrepreneurs.
She reviewed the range of services provided through the program. The fee
for one year of service is $10,000. Hennepin County would provide a
matching grant for one half of the total fee, or$5,000. Staff would work
with the Chamber of Commerce to market the program locally. The program
has already been implemented in Brooklyn Park, St. Louis Park, and
Minnetonka with great results. With 800-1,000 home-based businesses in
Eden Prairie, it is expected this type of service will be well-received. It is
her understanding it will service as many businesses as come forward during
that time frame. The $5,000 cost to the City would be paid through the
Economic Development Fund. They expect there would be a very good
return on their investment and it would help economic development
throughout the City.
Aho asked if there were any limitations concerning the number of hours it
would offer to any one business. Jeremiah stated she does not have details
on any parameters, however it is her understanding there is no absolute limit
to any number of hours it would spend in a year on our community. She
expects volunteers are getting involved with this initiative. There has been
high utilization in Minnetonka with no established cap. Upon resolution
adoption, there would be a contract agreement likely covering those types of
details which Jeremiah could bring forward at a future time.
Nelson asked where the program would be located and if there was any cost
to users. Jeremiah stated it is her understanding the assistance is provided at
the small business site. Services are free as long as the recipient fits the
criteria of being a small business.
MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt the
Resolution 2011-84 supporting the City's participation in the Open to
Business program and committing to funding one half of the cost or $5,000.
Motion carried 4-0.
CITY COUNCIL MINUTES
October 4, 2011
Page 5
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Resolution 2011-85 for Hennepin Youth Sports Grant Program
Application for Franlo Park Baseball Field Improvements
Lotthammer said part of the Minnesota Twins stadium legislation authorizes
Hennepin County to grant $2 million a year for 20 years to fund local
amateur sports or recreation programs. The Baseball Association wants to
add two batting cages to the Staring Lake/Cummins Grill fields plus a
covered dugout. The dugout has a flat roof and is enclosed with fencing
providing protection from a safety standpoint as well as from the sun. It also
wants to add a batting cage and covered players benches at Franlo Park.
This grant project is very similar to the one discussed a year ago for Miller
Park in which the Baseball Association funded 50 percent or the project and
the grant covered the other half. The City would assemble the application
and submit it on behalf of the Baseball Association. If the grant is awarded,
Staff would run the project and seek reimbursement at that time. The two
projects are virtually the same with the exception of location.
MOTION: Nelson moved, seconded by Aho, to adopt the Resolution 2011-
85 authorizing Staff to submit a grant request to the Hennepin Youth Sports
Grant Program for Franlo Park baseball field improvements. Motion
carried 4-0.
Nelson thanked the Baseball Association for being proactive in seeking
these funds. It is a good private/public partnership. Case agreed saying it is a
win-win situation for all involved.
2. Resolution 2011-86 for Hennepin Youth Sports Grant Program
Application for Staring Lake—Cummins Grill Baseball Field
Improvements
MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt the
Resolution 2011-86 authorizing Staff to submit a grant request to the
Hennepin Youth Sports Grant Program for Staring Lake - Cummins Grill
baseball field improvements. Motion carried 4-0.
3. Emerald Ash Borer/Japanese Beetle Update
Lotthammer reported Stu Fox, Parks and Natural Resources Manager, has
been following these issues closely. The Emerald Ash Borer is as close as
the eastern metro area. The insect stays in a dormant stage for about three
years. The counties of Hennepin and Ramsey are under quarantine in terms
of not moving firewood and abiding by certain methods of disposal.
Residents have been referred to the Department of Natural Resources and
the Department of Agriculture. If the Emerald Ash Borer were to be
discovered in Eden Prairie, it would be handled similarly to Dutch Elm
disease in order to slow down the process. There is speculation it might not
CITY COUNCIL MINUTES
October 4, 2011
Page 6
spread as quickly here due to the colder climate. There is no concern for a
short-period decimation of trees, and scientists are not recommending to
proactively remove healthy trees. The City continues to monitor the
situation, but no immediate action is called for at this time.
Case asked if we had been strategic in terms of determining our
vulnerability on City property. If the large ash near the Smith Douglas More
House were to be removed, for example, that would change the aesthetics of
the location significantly. Lotthammer explained it is not recommended
injections begin until an infected tree has been discovered within a 15-mile
radius. Most of the tree content in Eden Prairie consists of a high variety of
trees. Even if a lot of trees are lost, there will still be other varieties so an
entire area won't be wiped out. If it does hit, it would be best to treat it
aggressively. The costs to the City would be in the form of tree removal and
would likely have to be contracted out.
Case inquired if the Ash Borer discriminates between white and green ash.
Lotthammer replied green ash is the most susceptible and fortunately has not
been sold in local nurseries for a number of years.
The Japanese Beetle has hit the parks system pretty heavily this year and
residents have noticed it as well based on the number of calls the City has
received. There has been a lot of leaf damage; a row of lindens across the
street from Kroll Ontrack was hit hard along with a nearby resident's rose
bushes. One way to combat the Japanese Beetle is with pheromone traps.
The grubs spend a lot of time underground in the soil and they feed on roots.
If people notice turf damage, there is still time to treat with an insecticide.
Checking with a lawn and garden specialist is recommended as there are
different types of treatments available. Fairly large areas of turf have been
affected on some of the City's soccer fields. They are being treated with
chemicals,but grass seed will need to be added. The Japanese Beetle
population goes in peaks and valleys,but this has been one of the worst
years for Eden Prairie.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Butcher Wickstrom moved, seconded by Aho, to adjourn the meeting. Motion
carried 4-0. Acting Mayor Case adjourned the meeting at 7:32 p.m.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A.
Christy Weigel, Clerk's License Application List
Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
New On-Sale Liquor License—2011 & 2012
Licensee name: IESANDERS, LLC
DBA: Panino Brothers
8335 Crystal View Road
New On-Sale Wine with Strong Beer and 3.2 Beer License—2011 & 2012
Licensee name: D & D of Minnesota, Inc
DBA: Famous Dave's
590 Prairie Center Drive
Licensee name: Backstreet Kitchen, Inc.
DBA: Backstreet Kitchen
7264 Washington Avenue South
Temporary Liquor
Organization: Church of Pax Christi
Event: Retirement Party
Date: December 13, 2011
Place: 12100 Pioneer Trail
- 1 -
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B.
Community Development/Planning City Code Amendment Variance
Janet Jeremiah/Michael Franzen Legislation
Requested Action
Move to:
• Approve 2nd Reading of the Ordinance am ending City Code Chapter 2 and 11 by am ending
Section 2.26, 11.45 and 11.76 relating to the Board of Adjustment and appeals and variances,
and adopting by reference City Code Chapte r 1 and Sections 2.99 and 11.99 which, am ong
other things, contain penalty provisions.
• Adopt Resolution approving the Summary of Or dinance and ordering the publication of said
summary.
Synopsis
The governor recently signed into law changes to the statute relating to variances. Variances may
be granted where the proposed variances are consistent with the comprehensive plan and there are
practical difficulties in complying with the official control.
The City Attorney has drafted a code amendment to match the language in the State Statutes.
First reading of the Ordinance was approved on September 6, 2011.
Attachments
1. Ordinance
2. Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
ORDINANCE NO. -2011
AN ORDINANCE OF THE CI TY OF E DEN PRAIRIE, MINNESOTA AMENDI NG
CITY CODE CHAPTER 2 AND 11 BY AMENDING SECTION 2.26, 11.45 AND 11.76
RELATING TO THE BOARD OF ADJUS TMENT AND APPEALS AND VARIANCES,
AND ADOPTING BY REFERENCE CI TY CODE CHAPTER 1 AND SECTIONS 2.99
AND 11.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. City Code Section 2.26, Subd. 2 (A)(1) is hereby dele ted in its entirety and
replaced with the following:
Duties. The Board shall (1) hear all appeals where it is alleged that there is an error in any
order, requirement, decision, or determ ination made by an adm inistrative officer in the
enforcement of the land use regulations (zoning) and subdivision provisions of the City Code and
as otherwise provided by law, (2)make recomme ndations to the Council when required by City
Code, and(3) hear requests for adjustm ents (variances) from City Code requirem ents, deny or
grant variances, and impose conditions on such variances in accord ance with applicable law and
the provisions of City Code Chapter 11. The Bo and may not permit as a variance any use that is
not allowed by City Code Chapter 11 in the zoni ng district in which th e subject property is
located. The Board shall issue building moving permits pursuant to Chapter 10 of the City Code.
The Director of Comm unity Development shall have the responsib ility to review and report on
an appeal or petition on behalf of the P1 aiming Commission in accordance with Minnesota
Statutes.
Section 2. City Code Section 11.45, Subd. 9 (H) is hereby deleted in its entirety and replaced
with the following:
Appeals. Appeals from any decision of the Planning C ommission shall be m ade in
accordance with the procedures set forth in Section 2.26.
Section 3. City Code Section 11.76, Subd. 1 is hereby deleted in its entirety and replaced
with the following:
Purposes and Authorization. Except as othe rwise provided in this Chapter, variances
from the requirem ents of this Cha pter may be granted when the applican t for the varian ce
establishes that there are practical difficulties in complying with this Chapter. Variances shall
only be permitted when they are in harmony with the general purposes and intent of this Chapter
and are co nsistent with the City' s comprehensive plan. "Practica 1 difficulties" as used in
connection with the granting of a variance, m eans that the property owne r proposes to use the
property in a reasonable manner not permitted by this Chapter; the plight of the landowner is due
to circumstances unique to the property not cr eated by the landowner; and the variance, if
granted, will not alter the essential character of the locality. Economic considerations alone do
not constitute practical difficulties. Practic al difficulties include, b ut are not lim ited to,
inadequate access to direct sunlig ht for solar energy system s. Varian ces shall be granted for
earth sheltered construction as defined by statute when in harmony with this Chapter. The Board
of Adjustments and Appeals or Council as the case may be may not permit as a variance any use
that is not allowed by this Chapter in the zoning district in which the subject property is located.
The Board of Adjustments and Appeals or Council as the case may be may permit as a variance
the temporary use of a one family dwelling as a two family dwelling. The Board of Adjustments
and Appeal or Council as the case may be may impose conditions in the granting of variances. A
condition must be directly related to and m ust bear a rough proportionality to the impact created
by the variance.
Section 4. City Code Section 11.76, Subd. 2 is hereby deleted in its entirety and replaced
with the following:
Application and Fee. Application fees sh all be set by Council pursuant to ordinance.
Applications shall be m ade on form s and pur suant to the p rocedures designated by the
Community Development Department.
Section 5. This ordinance shall become effective following its passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
6th day of Septem ber, 2011, and finally read a nd adopted and ordered published at a regular
meeting of the City Council of said City on the 18th day of October, 2011.
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
PUBLISHED in the Eden Prairie News on the day of , 2011.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2011-
A RESOLUTION APPROVING THE SUMMARY
OF ORDINANCE NO. 14-2011 AND ORDERING THE
PUBLICATION OF SAID SUMMARY
WHEREAS, Ordinance No. 14-2011 was adopted a nd ordered published at a regular
meeting of the City Council of the City of Eden Prairie held on the 18th day of October, 2011.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDEN PRAIRIE, THAT TH E CITY COUNCIL FINDS,DETERMINES,AND
ORDERS AS FOLLOWS:
A. Ordinance No. 14-2011 is lengthy.
B. The text of sum mary of Ordinance No. 14-2011, attached hereto as Exhibit A,
conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the
title and summary of the Ordinance will clearly inform the public of the intent and
effect of the Ordinance.
C. The title and summary shall be published once in the Eden Prairie News in a body
type no smaller than brevier or eight-point type.
D. A printed copy of the Ordinance sha 11 be made available for inspection by any
person, during regular office hours, at the o ffice of the City Clerk, and a copy of
the entire text of the Ordinance shall be posted in the City offices.
E. Ordinance 14-2011 shall be recorded in the Ordinance Book, along with proof of
publication, within twenty(20) days after said publication.
ADOPTED by the City Council on October 18, 2011.
Nancy Tyra-Lukens Mayor
(Seal)
ATTEST:
Kathleen Porta, City Clerk
EXHIBIT A
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
SUMMARY OF ORDINANCE NO. 14-2011
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,MINNESOTA, ORDAINS:
Summary: An ordinance am ending Chapter 2 of the City Code, Duties of the Planning
Commission, and Chapter 11 of the City Code re lating to granting of variances based on the
comprehensive plan and practical difficulties relating to variances.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
Kathleen Porta, City Clerk Nancy Tyra- Lukens, Mayor
PUBLISHED in the Eden Prairie News on
(A full copy of the text of this Ordinance is available from City Clerk.)
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C.
Randy L. Slick Final Plat Report of Grand Haven at
Public Works /Engineering Marsh Cove
Requested Action
Move to: Adopt the resolution approving the final plat of Grand Haven at Marsh Cove.
Synopsis
This proposal is for the plat to cated at 17850 Duck Lake Trail. The plat consists of 11.62 acres
to be platted into 16 single family lots, 1 outlot and right of way dedication for street purposes.
This is a replat of Lot 17,Block 1, The Farm 2nd Addition.
Background Information
The preliminary plat was approved by the C ity Council on August 16, 2011. Second reading of
the Rezoning Ordinance and final approval of the Developer's Agreement was completed on
September 6, 2011.
Approval of the final plat is subject to the following conditions:
• Receipt of engineering fee in the amount of$960.00.
• Receipt of street lighting fee in the amount of$534.60
• Receipt of street sign fee in the amount of$617.50.
• The requirements as set forth in the Developer's Agreement.
• Provide a list of areas (to the nearest square foot) of all lots, outlots and road right-of-
ways certified by surveyor.
• Prior to release of the final plat for the property, Developer shall tender a warranty
deed for Outlot A.
• Prior to release of the final plat, Developer shall record and provide proof of filing the
Development Agreement at the County Recorder and/or Registrar of Titles.
• Prior to release of the final plat, Deve loper shall execute the Special Assessm ent
Agreement for trunk utility improvements in the amount of$43,777.50.
• Prior to rele ase of the final plat, Developer shall submit and receive approval of a
Wetland Plan by the Environmental Coordinator.
• Prior to release of the final plat, Developer shall submit a revised landscape plan for
Lots 1 and 2, Block 2 and Lots 1, 2 and 3, Block 1.
• Satisfaction of bonding requirements for the installation of public improvements.
• Prior to release of the final plat, Developer shall provide to the City a curren t title
insurance policy.
Attachments
• Resolution
• Drawing of final plat
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2011-
A RESOLUTION APPROVING FINAL PLAT OF GRAND HAVEN AT MARSH COVE
WHEREAS, the plat of Grand Haven at Marsh Cove has been submitted in a manner required for
platting land under the Eden Prairie Ordinance Code and under Cha pter 462 oft he Minnesota
Statutes and all proceedings have been duly had thereunder; and
WHEREAS, said plat is in all respects consistent with the City plan and the regulations and
requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie.
NOW, THEREFORE,BE IT RESOLVED by the Eden Prairie City Council:
A. Plat approval request for Grand Haven at Marsh Cove is appr oved upon compliance
with the recommendation of the Final Plat Report on this plat dated October 18, 2011.
B. That the City Clerk is hereby directed to supply a certified copy of this resolution to the
owners and subdivision of the above named plat.
C. That the Mayor and City Manager are hereby authorized to execute the certif icate of
approval on behalf of the City Council upon compliance with the foregoing provisions.
ADOPTED by the Eden Prairie City Council on October 18, 2011.
Nanc y Tyra-Lukens,Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
GRAND HAVEN AT MARSH COVE C.R. DOC. NO.
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SHEET 2 OF 2 SHEETS
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.D.
Paul Sticha, Office of the City Heritage Rooms Moveable Partitions Project
Manager, Facilities
Requested Action
Move to: Award the contract to replace the Heritage Room Moveable Partitions to W. L. Hall
Co.
Synopsis
Base Bid Alternate 1 Total
H &B Specialties $45,344 $2200 $47,544
W. L. Hall Co. $44,481 $2203 $46,684
Total Budgeted $38,000
Background Information
• Existing partitions are poor sound resistance and cloth is permanently stained
• Replace the moveable partitions with higher rated Sound Transmission Coefficient (higher
resistance to sound transmission through the wall)
• Replace with vinyl wall covering instead of cloth(easier to clean)
• Accept alternate to cover doors with matching vinyl (instead of painted brown)
• Cost higher than budget will be offset with savings from City Center Metal Roof Project
(roof$25,000 under budget)
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.E.
Police Department Resolution Declaring "Abandoned Property"
Lieutenant Bill Wyffels
Requested Action
Move to: Adopt resolution declaring property as "abandoned property."
Synopsis
The Eden Prairie Police Department has accumulated a quantity of bicycles, stereo/electronic
equipment, and miscellaneous items that remain unclaimed.
City Code 2.86 Subd. 2, Disposal of Unclaimed Property, requires adoption of a resolution by
City Council to declare unclaimed property that has been in the possession of the City for over
90 days as "abandoned property."
Background Information
In the course of municipal operations, the Eden Prairie Police Department's Evidence/Property
Room has several items that have lawfully come into its possession that remain unclaimed by the
owners and have been in its possession for at least 90 days.
In accordance with City Code Section 2.86 Subdivision 2 C., the Police Department would like
to dispose of this property by sale to the highest bidder at a public auction through the City of
Eden Prairie. In addition, in accordance with City Code 2.86 Subdivision C, the Police
Department would like to convert certain items for City use.
Attachments
Resolution - Declaration of Abandoned Property.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2011-
DECLARATION OF ABANDONED PROPERTY
WHEREAS, City Code 2.86 Subd. 2 requires adoption of a resolution by City Council to
declare unclaimed property such as bicycles, st ereo/electronic equipment, and m iscellaneous
items as "abandoned property;" and
WHEREAS, the property has lawfully come into the possession of the City in the course
of municipal operations; and
WHEREAS, the property remains unclaimed by the owners; and
WHEREAS, the property has been in the possession of the City for over 90 days.
NOW THEREFORE, BE IT RES OLVED that the City of Eden Prairie declares the
unclaimed property as "abandoned property."
ADOPTED by the City Council on October 18, 2011.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
/QLIG
?"—""'" Exhibit A
EDEN , f Abandoned Property for Auction
"PRAIRIE !
Property ORI Case Number Description
MN0272600 2006-00007616 #04-Watch
MN0272600 2006-00007616 #05 - Pocket Watch
MN0272600 2006-00007616 #06- Pocket Watch
MN0272600 2006-00007616 #11 -Watch Face
MN0272600 2006-00007616 #12 -Watch Face
MN0272600 2006-00007616 #149 - Necklace
MN0272600 2006-00007616 #150- (4) Chain Necklaces+ (2) Silver Lockets
MN0272600 2006-00007616 #155,157,158- (2) Rings + (1) Bracelet
MN0272600 2006-00007616 #17-Watch - Rolex
MN0272600 2006-00007616 #19-Watch - Rolex
MN0272600 2006-00007616 #23 -Tennis Bracelet
MN0272600 2006-00007616 #24-Tennis Bracelet
MN0272600 2006-00007616 #25 - (1) Pair of Earrings
MN0272600 2006-00007616 #28- (1) Pendant
MN0272600 2006-00007616 #33 - Pair of Silver Earrings w (3) Clear Stones
MN0272600 2006-00007616 #36- (1) Ring
MN0272600 2006-00007616 #52 - (3) Necklaces-Yellow in Color-22"
MN0272600 2006-00007616 #59- (1) Pearl Necklace - Graduated in Size
MN0272600 2006-00007616 #61 - (3) Pins
MN0272600 2006-00007616 #66- (1) Hair Clip
MN0272600 2006-00007616 #69- (1) Pin
MN0272600 2006-00007616 #70- Broach style pin
MN0272600 2011-00015395 Skateboard - Black TopPurpleBlk underside Destructo Wheels
MN0272600 2011-00023009 Trek 800 Mountain Track Red Bicycle, Ser#30708389 w Parking
Permit#E-3317 +#0019- Penn Cycle Sticker
MN0272600 2011-00024026 101 - Mens 14 kt Ring- Gold Band with Black Stone
MN0272600 2011-00024026 103 -Womens Wedding Ring Set- (1) Large Clear Stone & Multiple
Small Clear Stones on Both Rings
MN0272600 2011-00024026 106 - Pair of Flower Earrings- (5) Pink Stone Petals Clear Stone in
Center
MN0272600 2011-00024026 108 - (1) Pair of White Pearl Stud (Silver) Earrings (medium size)
MN0272600 2011-00024026 110-Timex WR50M 1440 Sports Watch BlackSilverRed #143-
T5G841
MN0272600 2011-00025022 Diamondback Grindx Gray BMX Bike
MN0272600 2011-00025778 Next Wipeout RedBlk BMX Boys Bicycle#TD1088280552
MN0272600 2011-00025830 Womens Yellow Gold Ring w Numerous Diamonds
MN0272600 2011-00027828 Schwinn Ranger 2.6 FS WhiteBlue, Men's, 21sp
MN0272600 2011-00028438 Schwinn Pacific Cycle (Pull-Behind Child Carrier) YelGry
MN0272600 2011-00029706 Schwinn Trail Way SilverBlue Mens 21-spd
10/6/2011 Page 1 of 1
p0LICE
N...: Property for Conversion Exhibit B
EDEN..
PRAIRIE '
Property ORI Case Number Property Description
MN0272600 2006-00045484 $1.32 in Change
MN0272600 2008-00003029 Bolt Cutter
MN0272600 2009-00013377 $18.08 in Misc Coins
MN0272600 2009-00013377 $43.76 in Misc Change
MN0272600 2009-00013377 $88.25 in Cash
10/10/2011 Page 1 of 1
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: 11-5804 ITEM NO.: VIII.F.
Robert Ellis Approve Plan and Specifications and Order
Public Works Advertisement for Bids for Structural
Strengthening of the Salt/Sand Storage Facility
Requested Action
Move to: Approve plans and specifications and order advertisement for bids for Structural
Strengthening of the Salt/Sand Storage Facility.
Synopsis
The Public Works department has prepared plans and specifications for the Structural
Strengthening of the Salt/Sand Storage Facility. Construction of the project is planned to start in
December with completion in January.
Background Information
The existing Cover-All facility used to house the City of Eden Prairie's salt and sand material for
winter deicing operations is structurally inadequate. A number of si milar facilities fabricated by
Cover-All have collapsed across the country. A structural review of our facility uncovered it was
not designed for the proper snow and wind loading and has the potential for failure. This project
will correct that deficienc y. In 2010, Cover-All, a Canadi an company, was placed into
receivership and was liquidated.
Financial Implications
The current project cos t estimate is $130,000. Funding for this project will be through th e
Capital Improvement Program.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: #10-5781 ITEM NO.: VIII.G.
Mary Krause Approve Change Order#1 for the Cherokee
Public Works/Engineering Trail Utility Relocation Project
Requested Action
Move to: Approve Change Order No. 1 for the Cherokee Trail Utility Relocation project to
G.F.Jedlicki, Inc. in the amount of$7,738.40.
Synopsis
This change order is for the installation of a c oncrete driveway that was a result of easem ent
negotiations with a property owner impacted by this project. Th is resulted in additional expenses
for construction for a total change order amount of$7,738.40.
Background Information
The City Council awarded a construction contract to G.F. Jedlicki, Inc. on July 19, 2011 for the
relocation of utilities adjacen t to Cherok ee Trail in the am ount of$162,190.00. The project
relocated public waterm ain and s anitary sewer lines under an existing garage of a horn e on
Cherokee Trail.
Financial Implications
The change order for the project is attach ed, which results in $7,738.40 of additional expens es.
This amount in addition to the contract amount of$162,190 results in a total project cost of
$169,928.40. The project expenses are being paid from the Utility Fund.
Attachment:
Attachment 1 —Change Order#1
CHANGE ORDER#1
Date: 9/30/2011
To: City of Eden Prairie
City Project No.: I.C. 10-5781
Project Name: Cherokee Trail Utility Relocation
Contractor: G.F. Jedlicki, Inc.
Engineer: Hansen Thorp Pellinen Olson Inc.
Nature of Changes:
1. Change asphalt driveway to concrete driveway,per the easement agreement.
Adjustments to Contract Price:
1. Additional cost including labor and materials (Based on Bid Unit Prices)
a. Concrete driveway including rebar(1360 sq. ft. @ $5.69) $ 7738.40
Summary of Contract Changes:
Contract Amount prior to Change Order#1 $ 162,190.00
Net Increase resulting from Change Order#1 $ 7,738.40
Current Contract Amount including
Change Order#1: $ 169,928.40
THE ABOVE CHANGES ARE APPROVED:
Hansen Thorp Pellinen Olson, Inc. City of Eden Prairie
By By
Date 9'30- Z°i/ Date
THE ABOVE CHANGES ARE ACCEPTED:
G.F. Jedlicki, Inc.
By 4At,t,iff
Date f f
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. # 11-5798 ITEM NO.: VIII.H.
Leslie Stovring Approve Professional Services Agreement
Public Works/Environmental with Wenck Associates for Design of Two
Stormwater Ponds
Requested Action
Move to: Approve the Professional Services Ag reement with Wenck Associates for completing
analysis and design for expansion of two ponding areas at a cost of$32,000.
Synopsis
The City of Eden Prairie received notice from the Minnesota Pollution Control Agency(MPCA)
regarding structural failures at two storm water treatment facilities along Riverview Road. This
included a stormwater pond constructed within the Minnesota Ri ver floodplain in 1987 (Water
Body 35-23-A). Due to the constraints of worki ng within the floodplain, it was not feasible to
repair the remaining ponding area to the extent of the original design. The MPCA ha s requested
that the lost treatm ent capacity of this pond be replaced within the Purgatory Creek watershed.
Two ponds were selected for expansion. The costs will be paid out of the stormwater utility
fund.
Background Information
Water Body 35-23-A is a storm water pond that was constructed in 1987 within the Minnesota
River floodplain to capture water fro m a number of streets. At th at time it was anticipated that
the pond would periodically flood as the river elevation rose above its 10-year flood elevation.
However, since construction, the river has m eandered approximately 150 feet and has washed
away the existing river bank and the southerly be rm of the pond. The pond is within a drainage
and utility easement that is located on property owned by Hustad Companies.
On January 19, 2010 the City Council signed a S chedule of Compliance (SOC) with the MPCA
which included the requirem ent to subm it plans on how to repair the floodplain pond. In
addition, the SOC required that plans be prepared to replace the treatment capacity lost due to the
failure of the stormwater pond located within the Minnesota River floodplain.
The City completed the field work for Phase I of the stormwater pond inventory in 2010. The
area evaluated included the drainage area to Staring Lake, which is impaired for nutrients. As a
result of the analysis, two ponds within this watershed were selected for expansion. The plan for
the replacement of the treatment capacity was sent to the MPCA for review on January 27, 2011.
The two ponds include one within the Mitchell Villas Townhome Association and one within the
Boulder Pointe Townhome Association. Discussions with the townhome associations regarding
the proposed projects were comm enced and the wetland reviews were corn pleted this summer.
One of the ponds does have a drainage and utility easement over the pond; however an easement
will be required for the pond located within Boulder Pointe.
This proposal is to start the work required to expand these two ponds.
The proposal includes the following scope of work:
• Hydraulic modeling of the basins to evaluate construction methodology
• Preparation of construction plans and engineering cost estimates
• Collection of soil sam ples to deter mine contaminant levels for evaluation of disposal
options
• Permitting assistance
• Bid administration and construction oversight
Attachments
Attachment 1 —Professional Services Agreement
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the Eighteenth day of October 2011 , between the City of Eden Prairie,
Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN
55344, and Wenck Associates Inc. a Minnesota Company / Environmental Consultant (hereinafter
"Consultant") whose business address is1800 Pioneer Creek Center, PO Box 249, Maple Plain, MN
55359.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
Phase I Stormwater Pond Expansions hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" (Proposal for Engineering Services, Construction Plans, Specs, Bid Documents
and Construction Oversight for the expansion of Ponds 15-32-B and 21-14-C to replace
storage lost at Riverview Pond) in connection with the Work. The terms of this standard
agreement shall take precedence over any provisions of the Consultants proposal and/or
general conditions.
2. Term. The term of this Agreement shall be from October 18, 2011 through May 30, 2013 the
date of signature by the parties notwithstanding. This Agreement may be extended upon the
written mutual consent of the parties for such additional period as they deem appropriate, and
upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $32,000 for the services as described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if any, due
to the delay.
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Rev. 8-07-2009
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee, and
the total amount due for each project task. Consultant shall verify all statements
submitted for payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall
provide an itemized listing and such documentation as reasonably required by the City.
Each invoice shall contain the City's project number and a progress summary showing
the original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or
in part by the City, the Consultant shall be paid for any services performed prior to
receipt of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
6. Project Manager and Staffing. The Consultant has designated Joe Bischoff and Pam
Massaro to serve on the Project. They shall be assisted by other staff members as
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Rev. 8-07-2009
necessary to facilitate the completion of the Work in accordance with the terms established
herein. Consultant may not remove or replace these designated staff from the Project without
the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance
with the standard of care in Hennepin County, Minnesota for professional services of the like
kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph
3
Rev. 8-07-2009
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Consultant
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims for bodily injury or death, or for
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
4
Rev. 8-07-2009
anyone for whose acts any of them may be liable. Such insurance shall include, but
not be limited to, minimum coverages and limits of liability specified in this Paragraph,
or required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
5
Rev. 8-07-2009
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
i. Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence" form ("claims made" and "modified occurrence" forms are
not acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on
a "per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City
of Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
6
Rev. 8-07-2009
thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the
property of the City, but Consultant may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Consultant also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Agreement ("Project") does not relieve any liability on the part of
the Consultant, but any use of the Information by the City or the Consultant beyond the scope
of the Project is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
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Rev. 8-07-2009
resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
Its: / ;\ - c / GJ� /
8
Wenck Associates,Inc.
1800 Pioneer Creek Ctr.
P.O.Box 249
Engineers • Scientists Maple Plain,MN 55359-0249
(763)479-4200
Fax(763)479-4242
E-mail:wenckmp@wenck.com
October 7, 2011
Ms. Leslie Stovring
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Re: Proposal for Engineering Services, Construction Plans, Specs, Bid Documents and
Construction Oversight for the expansion of Ponds 15-32-B and 21-14-C to replace
storage lost at Riverview Pond.
Thank you for the opportunity to provide this proposal to the City of Eden Prairie. This letter
contains a scope of work and cost estimate to provide the City engineering services from design
through construction for the above mentioned project.
The project will be led by Joe Bischoff, who is a project manager with the firm and who will
serve as your main point of contact. Joe will be assisted by water resources engineers Ed
Matthiesen and Jeremy Schultz, who are each registered professional engineers.
SCOPE OF WORK
We will complete the following tasks to accomplish the scope of work:
1. The expansion of ponds 15-32-B and 21-14-C will be evaluated with HydroCAD and P8.
HydroCAD will be used to hydraulically model the basin expansion and potentially
modify the outlet structure while the water quality model P8 will be used optimize and
predict the pollutant removal.
2. Construction plans will be prepared that include grading, details and temporary and
permanent erosion control. At 50% design completion the plans and cost estimate will be
provided to the City for review and comments.
3. Collecting of soils samples will be completed at each pond site to determine possible
contaminants and the disposal method. Lab analysis will be required for samples at both
pond locations to determine the contaminant levels. If contaminants are found to exceed
standard excepted levels additional costs may be incurred in disposal.
4. The necessary permitting will be obtained from the Riley Purgatory Bluff Creek
Watershed District, the City and potentially the MPCA.
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5. Project specifications will be prepared that will include the City contract and general
conditions of liability.
6. Bidding administration will consist of furnishing plans and specifications to contractors,
answering bidder questions, a pre-bid meeting, preparation of a letter of recommendation
to the City and notice of award for the contractor, completing the contract, reviewing
insurance and bond forms and issuing a notice to proceed.
7. Construction oversight will consist of a preconstruction meeting, daily inspections and
completion of inspection reports, contractor coordination, scheduling, payment request
review, contract administration and a project closeout meeting. It is assumed that
construction and inspection will occur over a 10 day period.
COST ESTIMATE
Wenck proposes to perform the Scope of Work stated above on a time and materials basis for a
total estimated cost of$32,000. A detailed breakdown of our cost estimate is provided below.
Table 1. Tasks and Estimated Costs
Task ID Task Total
1 Pond Expansion Design $5,242
2 Construction Plans $6,620
3 Soil samples $1,500
3a Soil samples lab analysis $900
4 Permitting $1,331
5 Project Specifications $4,851
6 Bidding Administration $4,046
7 Construction Oversight $5,218
Administration/Easement
8 Acquisition Assistance $500
9 Contingency $1,792
Total Estimated Project Cost $32,000
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SUMMARY
Thank you for this opportunity to continue working with the City of Eden Prairie. If you have
any questions or need additional information, please do not hesitate to contact us at (763) 479-
4200.
Sincerely,
Wenck Associates, Inc.
Joe Bischoff
Aquatic Ecologist
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CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: 11-5799 ITEM NO.: VIII.I.
Randy Newton Approve Professional Services
Agreement with SRF Consulting Group
Public Works /Engineering for Final Design Services for the
northern segment of the Shady Oak
Road Improvements
Requested Action
Move to: Approve Professional Services Agreement with SRF Consulting Group, Inc. for
Final Design Services for the northern segment of the Shady Oak Road
Improvements.
Synopsis
This Professional Services Agreement provides final design services for the northern segment of
the Shady Oak Road Improvements.
Background Information
The northern segment of the Shady Road Improvements includes the widening and
reconstruction of Shady Oak Road from south of the City West Parkway north intersection to
north of the Highway 62 North Ramp intersection. Also included in this segment are
improvements to West 62nd Street and City West Parkway adjacent to the UnitedHealth Group
(UHG) site. In order to help meet the aggressive schedule of these improvements an initial
contract for preliminary design services for Shady Oak Road was approved at the September 6
City Council meeting. This current Professional Services Agreement is for the full design of the
northern segment of the Shady Oak Road Improvements. A subsequent Professional Services
Agreement will also be forthcoming for the complete preliminary engineering of the southern
segment of the Shady Oak Road Improvements.
Financial Implications
The Professional Services Agreement with SRF Consulting Group has an estimated cost of
$950,000. The $50,000 budget for preliminary design services that was previously approved is
included in the cost of this estimate. It is anticipated that UHG will be fully responsible for the
cost of implementing the northern segment of the Shady Oak Road Improvements and that this
requirement will be formalized with the approval of the UHG Developer's Agreement. UHG has
provided a $50,000 escrow check as a good faith effort to partially cover the design work that
will be completed in advance of an approved Developer's Agreement for the property.
Attachments
• Professional Services Agreement
Rev. 8-11-2011
Standard Agreement for Professional Services
This Agreement is made on the 18 day of October , 20 11 , between the City of
Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and SRF Consulting Group, Inc. , a Minnesota Corporation (hereinafter
"Consultant") whose business address is One Carlson Parkway, #150, Plymouth, MN 55447
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
Shady Oak Road Final Design Services (northern segment) hereinafter referred to as
the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" ( SRF Proposal Letter dated October 11, 2011 ) in connection with the
Work. The terms of this standard agreement shall take precedence over any provisions of the
Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from October 18, 2011 through _
November 30, 2012 the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such additional period as
they deem appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 950,000 for the services as described in
Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
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Rev. 8-11-2011
Consultant will be entitled to payment for its reasonable additional charges, if any, due
to the delay.
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee, and
the total amount due for each project task. Consultant shall verify all statements
submitted for payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall
provide an itemized listing and such documentation as reasonably required by the City.
Each invoice shall contain the City's project number and a progress summary showing
the original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or
in part by the City, the Consultant shall be paid for any services performed prior to
receipt of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
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Rev. 8-11-2011
6. Project Manager and Staffing. The Consultant has designated Matt Hansen and
Rebecca Krugerud to serve on the Project. They shall be assisted by other
staff members as necessary to facilitate the completion of the Work in accordance with the
terms established herein. Consultant may not remove or replace these designated staff from
the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance
with the standard of care in Hennepin County, Minnesota for professional services of the like
kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
3
Rev. 8-11-2011
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Consultant
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims for bodily injury or death, or for
4
Rev. 8-11-2011
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but
not be limited to, minimum coverages and limits of liability specified in this Paragraph,
or required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
5
Rev. 8-11-2011
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
i. Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence" form ("claims made" and "modified occurrence" forms are
not acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on
a "per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City
of Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
6
Rev. 8-11-2011
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the
property of the City, but Consultant may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Consultant also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Agreement ("Project") does not relieve any liability on the part of
the Consultant, but any use of the Information by the City or the Consultant beyond the scope
of the Project is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
7
Rev. 8-11-2011
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
By:
Its:
8
1 �50 October 1I,2ui
Mr.Randy Newton,PE,PTOE
Assistant City Engineer/Traffic Engineer
Cm' ON EDEN PRAIRIE
8080 Mitchell Road
Eden Prairie,MN 55344
SUB)F.C't': PROPOSAL FOR PROPESSIONAL SERVICES POR SHADY OAK ROAD (HENNEPLN COUNTY CSAH 61)
I'IP1A1.l]F.sICuN (NORPf tkLY SE,GMENrr)
Dear Mr.Newton:
Based on our previous discussions, SRr has prepared this proposal for the professional services necessary for
the final design of improvements to Shady Oak Road.The approximate limits of the project are shown on the
attached Exhibit A Project Area.We have developed a thorough understanding of the project area over the past
two months in meeting with City,County,and MnDOT staff.SRI is prepared to move forward with this chal-
lenging project and complete the design within the proposed project schedule.
SCOPE OF WORK
We propose to carry out the work described in the attached scope of services. Our work will include all tasks
necessary for the final design of the roadway and utility improvements within the project area.This area in-
cludes parts of Shady Oak Road,City West Parkway,West 62nd Street,and the ramps at TH 62/Shady Oak Road
interchange.
PROJECT TEAM
We have assembled an experienced team of professionals who have successfully completed projects similar to
the Shady Oak Road final design project.Our project team's organization is shown in the chart at the top of the
next page and a brief description of our key staff is presented below.
Matthew D.Hansen,PE,LS Principal
Matt has 21 years of experience in a variety of roadway and utility improvement projects, including municipal
streets and utilities and County State Aid and Trunk Highway design projects. He is experienced in preparing
feasibility studies and preliminary roadway layouts,construction plans and specifications,cost estimates,permit
applications,right of way and easement descriptions,and contract documents.Mr. Hansen frequently manages
complex municipal improvement projects and coordinates them through multiple agency reviews and approv-
als. lie previously led the Tl-I 212/Prairie Center Drive Preliminary and Final Design Project in Eden Prairie.
Matt will serve as the Project Principal,ensuring QA/QC is completed throughout the project's duration.
Rebecca Krugerud,PE I Associate
Rebecca has ten years of engineering experience related to highway and municipal engineering.She is skilled in
design (profiles,alignments,estimates,and cross-sections) and engineering practices,including defining prob-
lems,establishing facts,collecting data and drawing valid conclusions. Rebecca specializes in State and Federal
Aid projects involving complex construction issues and multiagency coordination. She recently served as as-
sistant project manager for the $17 million Washington County CSAH 2 (Broadway Avenue) preliminary and
final design project.With her extensive experience with municipal design projects, Rebecca will lead the team
and serve as Project Manager.
www.srIconsulting.com
One Carlson Parkway North,Sujle 1511 Mir,neairolis,MN 55447.4443 176.3.475,116I[l fax:763,475,2424
An Equal Opportunity Emptuyet
Team Organization City of Eden Prairie Project Partners
Randy Newton
of Eden Pr,ili i,•
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Matt Hansen, PE, LS I Ih.nnepin s-.ouAly
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Rebecca Krugerud, PE
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Structural Retaining Public Meetings Water Resources Roadway and
Wall/Brid a Utilities
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Alr'• Ii}rri.ln
Survey/ Traffic Signal Traffic Engineering Wetlands
Mapping Design
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Street Lighting Right-of-Way Appraisals
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Patrick Corkle,PE,PTOE I Principal-Traffic
Pat has 18 years of experience with traffic engineering projects and is responsible for a wide variety of traffic
and transportation projects. He has an in-depth knowledge of traffic operations and traffic impact studies
as well as traffic control and signing and striping plans.Pat will supervise all traffic operations analysis tasks
for this project.
Steven Litzau,PE I Senior Engineer
Steve has seven years of experience as a member of design teams for a variety of highway, municipal, and
trail projects. He is skilled at feasibility studies, contract/bid administration, construction plan prepara-
tion,utility and drainage design,construction administration,and coordination.He has recently worked on
roundabout designs at various locations,including the TH 12 and Wayzata Boulevard Preliminary Design in
Orono;TH 22 and CSAH 90 Preliminary Design in Blue Earth County;and 109th Avenue Reconstruction in
Maple Grove,Champlin,and Brooklyn Park.This roundabout experience makes Steve ideal for completing
roundabout design for Shady Oak Road.
Nancy Frick,AICP I Senior Associate-Public involvement
Nancy has more than 25 years of experience in environmental, transportation and community planning.
She manages the environmental documentation process for a wide range of transportation and develop-
ment projects.With her extensive public involvement experience,Nancy will administer all public involve-
ment meetings.
2
Dean Dusheck,LS I Senior Associate-Surveys
Dean has over 30 years of experience as a professional land surveyor and supervises SRF's survey operations.
He is respected as a detail-oriented land surveyor and efficient supervisor. He is involved in all SRF projects
where design surveys and/or land surveys are required.Dean will oversee all surveying tasks.
Larry Erickson,PE I Principal-Structures
Larry has 35 years of experience designing and managing structural engineering projects, I-le has been in-
volved in the design,management and construction of more than 300 bridges and structural retaining walls
in Minnesota,North Dakota,Wisconsin and Montana. Larry will lead the structural design portion of this
project.
Lisa Goddard,PE,LEED AP I Senior Associate-Water Resources
Lisa has more than 14 years of experience with SR[ in drainage design, permitting, hydrologic/hydraulic
modeling and design activities.She has worked on projects that have ranged from preliminary design/mas-
ter planning to final design and post-construction assistance. Lisa will be responsible for all water resources
designs.
George Stuempfig,PE,PTOE I Principal-Signals
Over the past 24 years, George has directed many complex signal design and timing, signing/pavement
markings design and construction traffic control/detour plan projects. l-Iis expertise in designing traffic
elements has resulted in more efficient traffic operations, significantly reduced delays for drivers and safer
driving environments.George will oversee the signal design portion of this project.
Jeffrey Olson I Associate-Wetlands
Jeff has more than 20 years experience conducting studies on wetlands, wetland permitting, invasive spe-
cks,wetland mitigation design,and water quality assessment. He has completed more than 2,500 wetland
delineations.All wetland related tasks will be supervised by Jeff.
Ken Helvey I Senior Associate-Right of Way
Ken is highly respected for his ability to successfully represent agencies and assist home and business owners
with the right of way acquisition process.He has successfully completed the relocation,acquisition,and ne-
gotiations for many residential and commercial parcels. Ken will lead all right of way efforts for this project.
SCHEDULE
Due to the extremely challenging project schedule,SRF was authorized by City Council to begin a portion
of the Shady Oak Road design work on September 6, 2011. It was understood that SRI' would develop a
detailed scope of work to complete the final design and submit the scope for approval.The scope of work
included in this proposal includes all tasks necessary to meet the schedule of completing construction by
September 2013.
BASIS OF PAYMENT/BUDGET
We propose to be reimbursed for our services on an hourly basis for the actual time expended.Other direct
project expenses such as printing,supplies,reproduction,etc.will be billed at cost,and mileage will be billed
at the current allowable IRS rate for business miles. invoices are submitted on a monthly basis for work
performed during the previous month.
3
The estimated cost for providing professional services for the Shady Oak Road Final Design project is shown
below for each major task in our work program. A detailed spreadsheet documenting estimated person-
hours and fees for each subtask is also included.We have made every attempt to include a sufficient estimate
of hours based on our experience with similar projects,while providing the City of Eden Prairie with a
reasonable value.The fee shown below has been estimated based on our proposed work plan, our project
experience to date,and our current understanding of the project.On September 6,201 1, the City approved
an initial Shady Oak Road design contract for SRI'. The$50,000 budget associated with this initial contract
is included in the fee shown below.
TASK FEE
Project Management $70,040
•
QCIQA _ $16c655
Design Review & Coordination Meetings $45,370
Surveying& Mapping _ $38,244
Concept Layout $11,120
Public Involvement $16,874
Traffic Operations Analysis $8,942
- -
Slip Ramp Concept Development - - $9,332
Wetland Delineation & Mapping $3,264
easement Descriptions & Sketches $6480
Private Utility Coordination $6,952
Geotechnical Review & Coordination $3,808
Prl in nary W.alrr Resources I)cn $38,439
Right of Way Acquisition $31,300
Construction Cost Estimates $13,916
MnDOT Staff Approved Layout(30% Design) $44,864
Structural Design/Retaining Wall $20,5913
Street Lighting Design (Coordination) $4,656
Traffic Signal Design $113,937
Preliminary Construction Staging Layouts $22,616
fr►ffir- Control/Detour Layouts_ $16,128
I'r{ 11r71inary Roadway Design (60% Plan Set) $133,129
1111.11 Roadway Design (95% Plans &Specifications) $130,351
F3id Ready Construction Documents 100°J%_Plans & Specifications) $6,912
FPermits_ _ $15,656
Bidding Aclministratioil $2,428
Estimated Direct Non-Salar Ex•enses $116 820
TOTAL $948,831
The Shady Oak Road project is a complex design project that will require significant coordination with
multiple agencies and project partners.The project schedule is very aggressive and it will require close co-
ordination between internal design groups within SRF as well as agency representatives.We propose to use
our established rates for the City of Eden Prairie,and a table of the range of rates is attached to this letter.
CHANcFS IN FHE SCOPE OF SERVICES
It is understood that if the scope or extent of work changes,the cost will be adjusted accordingly.Before any
out-of-scope work is initiated,however,we will submit a budget request for the new work and will not begin
work until we receive authorisation from you.
4
NOTICE TO PROCEED
A signed Professional Services Agreement with a copy of this proposal,either mailed or e-mailed to our of-
fice,will serve as our notice to proceed.
We sincerely appreciate your consideration of this proposal and look forward to working with you on this
important project. Please feel free to contact us if you have any questions or need additional information.
Sincerely,
.....41.(0.,WL- ft 09740,,k--
Matthew ID. 1 lansen,P11 (MN, ID),I.S (MN, IA) mes R. Dvorak,PE(MN,MI)
Principal ice President
Attachments: Exhibit A Project Area
Staff classification rate table
Detailed work task estimate
This cost proposal is valid for a period of 90 days.SRF reserves the right to adjust its cost estimate after
90 days from the date of this proposal.
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gi ti i Shady Oak Road - Project Area
Consulting Croup,lne, City of Eden Prairie Exhibit A
P11552 1 100711
SRF CONSULTING GROUP, INC.
RANGE OF HOURLY BILLING RATES
JANUARY 2011 THROUGH DECEMBER 2011
SENIOR PRINCIPAL $187
PRINCIPAL $148 - $ 185
SENIOR ASSOCIATE $ 120 • $ 164
ASSOCIATE $ 103 • $ 148
SENIOR PROFESSIONAL
MIS Specialist $ 101 - $ 131
Engineer $ 79 - $ 122
Landscape Architect $ 77 - $ 122
Planner $ 77 - $ 122
GRADUATE
Engineer $ 67 - $ 99
Hydrologist $ 67 $ 99
Landscape Designer S 59 - $ 99
Planner $ 59 - $ 99
TECHNICAL
Safety Specialist $ 103 - $ 148
Engineering Specialist $ 90 - $ 114
Right-of-Way Specialist,Senior $ 79 - $ 110
Right-of-Way Specialist $ 67 - $ 93
CA❑D!Fiold Technician, Principal $ 85 $ 114
CADD/Field Technician,Senior $ 71 - $ 98
CADD/Fleld Technician _ $ 44 - $ 83
Survey Technician.Principal $ 85 - $ 114
Survey Technician,Senior $ 71 - $ 98
Survey/Traffic Technician $ 44 - $ 83
PRODUCTION
WEB Designer,Principal ._ $ 85 - $ 107
Graphics Technician,Principal $ 79 - _ $ 112
Graphics Technician, Senior $ 71 - $ 97
Graphics Technician $ 45 - $ 85
Sr. Editor $ 88 - $ 108
Editor $ 71 - $ 97
Administrative Assistant $ 61 - $ 85
Word Processor $ 55 - $ 79
Clerical $ 45 - $ 74
The Range of Hourly Rates schedule is subject to change annually. Direct protect related expenses are billed
at actual cost and mileage is billed at a rate not to exceed the current allowable IRS rate for business miles.
loth O11 veoralt TA5k5 AND PERSON-HOUR ESTIMATES PACE
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT SRF CONSULTING GROUP.INC.
SUBCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH St)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
""--ESTIMATED PERSON-HOURS'"""'
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SRASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS ELL
7,D PROJECT MANAGEMENT
Assumptions:
This task focuses on effective coordination of the project work to expedite the
decision-making process and maintain tree scheduled cansytetion dates_ ft
assumes Connuitard invahremont for 11 months-from im5al design work(Sept
2011)to Projie bidding and award to oornraclor(duly 2012}.
1_1 General day-to-day project management and administration atclocling warts 100 0 200 0 0 0 0 300
planning,staff schedutnu and coordination of leeks(1 f monlh5).
1,3 Establish ongoing project coordination with Eden Prairie keeping City staff fu6,/ 100 0 100 0 0 0 0 200
i faPned of the project status ttx the enure length of the project. Coordalate
oroject OCtivities with the fOUGwino a5 neC55Sary t11 morrih5k
-City of Eden Prairie
-City of Minnetonka
Hennepin County
MnID0T
_United Heatltl Group(u+.1G)-design team
-Private and Pudic lathes
es
-Other Agenoes as Required
.4 Prepare project schedule and update monthly. 8 0 40 0 0 iF [1 45
SUBTOTAL-TASK 1 2116 0 340 0 0 0 0 548 $70,040
2.0 QUALITY CONTROL F QUALITY ASSURANCE
Assumptions:
Conduct Internal QA1QC peer reviews during the project_
Coi sultanLwJI not submit documents for review prior to
completion of internal QC review.
2.1 Perform internal Quality Idy Control peer review of all design 5 5 40 60 60 20 0 190
components including but not limited to computations,drawings,
plans.reports,specifications,and cost estimates.
SUBTOTAL-TASK 2 5 5 40 60 60 20 0 190 f16,6555
5RF CONSULTING GRcIJe INC iuirhTFSRFlProparaFEden Prairie4ShaitnOak RaadSFnal peal 6preed aree1 Pew.e r Final oS.MShadvpast Rand IW-11 stet
TN1 1.b1 1 WORK 7ASK5 MO i eRSON-HOUR ESTIeM.7ES PI.C-E 2
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCCNSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAC(CSAH 61).FINAL PSE PATCHIN,MESSNER AND DODO
NORTH SEGMENT GEORGE ECKENROTH
""'ESTIMATED PERSON- HOURS
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF_ TECHNICAL CLERICAL TOTALS FEE
3.0 DESIGN REVIEW AND COORDINATION MEETINGS
Prepare for and attend all meetings as necessary including the
following:
3.1 Weekly design team meetings(assume 30 meetings) 20 20 40 40 40 Cl. 19 170
3.2 Monthly Project Management Team meetings(assume 10 60 20 60 20 0 0 10 170
meetings)
3.3 Other meetings as requested by Eden Prairie,Minnetonka. 10 1❑ 20 20 0 0 10 70
Flennepin County,MnDOT and UHG(assume 10 meetings).
SUBTOTAL-TASK 3 90 50 120 80 40 0 30 410 $45,370
4.0 SURVEYING AND MAPPING
4.1 Design Surveys:Perform topographic field surveys in the project ❑ 10 C 0 120 144 0 274
area to supplement LIDAR mapping data provided by City.
4.2 Prepare Right of Way basemap shoaling existing and proposed 0 20 0 0 0 G0 0 80
rght of way and temporary easements. Includes building right of
way from plats provided by City.
4.3 Utility mapping:Conduct utility held surveys to determine the type 0 0 0 0 10 40 0 50
and location of existing utilities wfthiin the project area for design
purposes. Add existing utilities to basernapping.
4.4 Proposed casement staking:Perform field surveying to stake 0 4 0 0 0 20 0 24
existing and proposed right of way or easements to assist in
appraisals and right of way negoitatians.
4.5- Develop a digital terrain model(DTM), 0 0 2 0 0 20 0 22
SUBTOTAL-TASK 4 0 34 2 0 130 284 0 450 $38,244
SRF OO SUL71N0 aaouP,INC O11A41T.5RFIPr u d..Al i i5ti J LUk 1LoaAnnel oarotepraed 01441 Pheae}FanallnEntedy Oak Rani 15-0.11. 1 s
('11 fiii WORK TASKS ANDPERSON.k[OUR ESTIMATES PAGE
CLIENT; CITY OF EDEN PRAIRIE CONSULTANT- SRF CONSULTING GROUP,INC.
SUBCONSULTAI'1T: ERICKSEN ELIJSON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAN 61 FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
"""ESTIMATED PERSON-HOt1RS"-”-
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF- TECHNICAL CLERICAL TOTALS FEE
5.0 CONCEPT LAYOUT
Assumptions
Concept layout will be developed based on previous traffic
strudies(SRF and Westwood)and the United Health Group
preliminary development plans provided by the City.
5.1 Work with City staff to prepare a concept level layout to show the 8 0 40 4 80 I} 0 128
proposed roadway improvements in the project area. Layout will
be used to help develop Initial cost estimates and project
schedules as well as respond to specific project issues raised
Eden Prairie,Minnetonka,Hennepin County,MnDQT,and UHG.
SUBTOTAL-TASK 8 0 40 0 6O 0 0 128 $41,120
Eli PUBLIC INVOLVEMENT
Assumptions
Up to 3 public information meetings at which information for both
the north and south improvements will be presented.
Meetings to be advertised through mailers,press releases,and
postings to City websites. No newsletters are included.
Consultant responsibilities
-Mailing list.
Preparation and distribution of mailers. Assumes approximately
200 mailers for each meeting,
Press release for each meeting.
.Displays,handouts,sign-in sheets,and comment cards for each
public information meeting.
-Meeting summaries.
G.t Prepare mailing list. lnitiai list to include properties within 114 Q 1 t} n 10 8 3 22
mile or overall project limits using Hennepin County parcel data
(assumes one data set purchase),augmented with business
addresses based on field check,and with addresses of other
interested parties identified by the City, Mailing list for 2nd and
3rd meetings to be updated to include only new interested parties
identified at previous public meetings or by City.
SRF CONSULTING GROUP.INC. LIAMAIll.SPFavroftooRPEden P+Yine'SMdy Oak ReapIna oast scored ar-ear Phase 1 Firm!PSE'S dr Cak Road 14-w1 I
Ir.•,,,. 1• woRI srVsr€5a<aDPERsOto-H Duct EMMATFs F+ '
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTt,NT: ERICKSEN ELLISON&ASSOCIATES
PROJECT-. SHADY CAK ROAD(CSAH 61,FINAL PSE PATCH IN,MESSNERAND DODD
NORTH SEGMENT GEORGE ECKENROTii
—*ESTIMATED PERSON-HOURS""'
ESTIMATED
TASK NO_ WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC- ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
6.2 Prepare and send mailers advertising meetings. Includes draft 0 2 0 0 6 2 6 16
mailer for City review and frnal for mailing. Assumes
approximately 200 mailer for each meeting. Assumes mailers
are postcards.
6.3 Prepare and sand erase release to local media announcing each 0 7 0 0 6 0 3 T 1
meeting.
6.4 Coordinate with the City of Eden Prairie and City of Minnetonka 0 0 13 0 fi 0 iJ 6
for posing press releases and related information to(heir
websrres_
6.5 Prepare displays,handouts,sign-in sheets,and comment cards 3 8 0 0 24 24 3 60
for each public information meeting, Includes drafts for City
review and final.
Fi 6 Attend public lntormatian meetings. Assumes open house 12 24 0 0 12 0 u 48
meetings;no formal presentation. includes travel,set up end
meeting time.
6.7 Prepare summary of each meeting Including attendance. 0 3 0 0 9 0 3 15
materials,and comments. Includes draft and final.
6.8 Prepare abbreviated version of summary and provide wilh 0 i 0 0 2 0 4 3
meeting materials to City of Eden Prairie and Minnetonka for
posting on City websites.
SUBTOTAL-TASK 6 16 39 0 0 75 34 18 181 $16,874
7.0 TRAFFIC OPERATIONS ANALYSIS
7.1 Review available traffic modeling for accuracy and completeness. 5 0 20 (i 0 0 0 25
Assist with concept layout development including turn
assignments and turn lane lengths_
7.2 Prepare interchange request report(TH 62/Shady Oak Rd). 24 0 8 0 0 0 0 32
SAPCONSULTe&G GROUP INC. WMATT1.8101empesalkdfri PrameAShady Oak R031.-Frial cas7 aprpad Owl Phew 1 riia,FSEOSIa.y Oak rze'aG 104:1-71.1.tal
1.6117D71 wpRK TASKS MCI PERSQN410uR EST iNEM--S FAC-A:,
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT: ERICKSEN ELLIS0lIt&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAR 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKEMROTF-1
ESTIMATED PERSON-HOURS""'
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR,ASSOC. ASSOCIATE 5R.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
7.3 Provide design assistance and review of proposed roundabout 2 0 8 0 0 0 0 10
(City West Parkway)_
SUBTOTAL-TASK 7 31 0 36 0 0 0 0 67 se,942
8.0 SLIP RAMP CONCEPT DEVELOPMENT
8.1 Traffic analysis: 'I t} 2 40 0 0 0 :lb'
-Complete analysis and calculations to determine ramp length
-Complete an analysis(update existing Vissim model)to review
the area for queues,traffic control,and potential lane
modification. Including a.)ramp as t-IOV only(need to agree on
percentage of traffic).and b.)ramp as all purpose.
-Prepare rough concept sketch of draft alternative,
-Provide analysis and support for adjustments to draft altemative s
during concept design.
8.2 Concept design: 2 0 40 0 4 l 0 50
-Develop three concept alternative layouts for the ramp.
-a.initial alternative will be developed based on traffic analysis.
-b.additional alternatives will need to include"standard'ramp
configurations or variations;could include different merge control
strategies on the ramp_
-G.alternatives may include ones that show how certain designs
would"not"work.
SUBTOTAL-TASK B 6 0 42 40 4 4 0 96 $9.332
9.0 WETLAND DELINEATION AND MAPPING
9.1 Perform Wetland Type Identification and Delineation a 0 5 0 0 0 0 5
9.2 Completion at wetland functional assessment(MnRAM v.3.X) a 0 2 0 0 0 0 2
9.3 Complete Wetland Delineation Report a 0 5 0 0 0 0 5
9.4 Convene Technical Evaluation Panel Meeting 0 0 3 0 a 0 0 3
SRF CnP4SULnNG GROUP,Ih.C. uNkirr pfVrwoeafew P/amg'Shady Oak.RoarnFme moss aproed ah6os Phyle 1 enei PSEShady bar Roadie-in II.Mika
10010011 WORK TASKS ATM PERSON-HOUR ESIVA4TE5 PAC 6
CLIENT: CITY OF ECEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,MC.
SUB CONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD{CSAH 61)FINAL PS PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
ESTIMATED PERSON-HOURS"""
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR,PROF PROF_ TECHNICAL CLERICAL TOTALS FEE
9.5 complete WCAI Corps JaintWetland Permit Application 0 0 15 0 0 0 0 15
9.6 Search for Suitable Wetland Mitigation 0 0 2 0 0 0 0 2
SUBTOTAL-TASKS 0 0 32 0 0 0 0 32 S3,264
10.0 EASEMENT DESCRIPTIONS AND SKETCHES
10.1 Prepare sketch drawing for each effected property along the 0 4 0 0 0 24 Ll 28
project corridor(assume 12 parcels)showing the easements or
right of way that will be needed. Each drawing wilt show existing
right of way,proposed right of way,proposed permanent and
temporary easements as well as all topographic features.
10.2 Prepare legal description for each proposed permanent and 2 24 0 0 0 0 E 34
temporary easement.
SUBTOTAL-TASK 10 2 28 0 0 0 24 B 62 $6,400
11.0 PRIVATE UTILITY COORDINATION
11.1 Conduct Gopher State One CO(GSOC).to identify all utility 0 0 4 0 20 18 0 40
owners within the project area. Collect and compile record
drawings provided by utility owners. Identify ulilility owner
representatives and prepare private utility coordination log to track
all utilities within the project area.
11.2 Conduct surveys to locate field marking placed by utility owners 0 0 0 0 0 0 0 0
{hours for this shown in Task 4.3).
11.3 Distribute draft design plans to utility representatives for review 0 a 4 4 12 4 0 24
and comment.
11.4 Identify any signilicanl utilities and coordinate with utility owner to 0 0 2 0 8 0 i] 10
collect SUE Quality Level A data. This task assumes that the
utility owner has the equipment necessary to expose the actual
utility line and allow SRF surveyors to obtain X,Y.Z location.
SRF CdwSULr'r CROUP.+NC. UlkiATTSRPRenvoasTednn PrsieLRhaM Oak RnrdiFrAl cosi ss<.uk'Mot Ph...1 Foal PSS'.Shrdr Oat Raid 1 -r?•11,1os
1011 tr2Q11 WORK TASKS AND PERSON-HOUR ESTIMATES PALE'
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
S UBCONSI JLTANT: E RJ CKSE N ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCI4IN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
'""ESTIMATED PERSON-HOURS—
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS EF
11.5 Conduct two Utility Coordination meetings to review utility 0 0 4 4 4 0 0 12
locabans.communicate project schedule and staging,and
respond to utility owner questions and concerns.
SUBTOTAL-TASK 11 0 0 14 6 44 20 0 66 $6,952
12.0 GEOTECHNICAL REVIEW AND COORDINATION
Assumptions
City wilt contract directly with AET for geotechnical engineering
services.
12.1 Coordinate with geotechnical engineer. Identify project limits and B 0 24 0 0 0 0 32
assist with soil baring layout. Review geotechnical reports and
provide review comments. Confirm R value recommendations
and sub surface soil corrections.
SUBTOTAL-TASK 12 8 0 24 0 6 0 0 32 53,608
13.0 PRELIMINARY WATER RESOURCES DESIGN
Assumptions
Stormwater management,including water quality treatment,rate
control,and volume retention for the portion of Shady Oak Road
between City West Parkway and TH 62 and for Weal 62nd Street
will be accommodated in the United Health Group campus.
SRFCOMSULTING GROUP.INC. U4M1T.=RPP a c5D,Eden PreirieLhaCy Oak+acedi9nel coe.1 spread Wieel Phase 1 F I PRE,Snethr Oa+.Road I Li r-1t xlax
1❑r1 irri 1. WORK TASKS AND RERSCIA-NDUR ESTIMATE5 Sam
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
5UBCONSULTANT: ERICKSEN ELLISON 5.ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE£CKENROTH
"—ESTIMATED PERSON-HOURS
ESTIMATED
TASK NO_ WORK TASK DESCRIPTION PRINCIPAL 5R.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
13.1 Collect and review all available drainage data for the corridor, 1 4 44 6 2 61
including but not limited to:
-Municipal.MnDOT,County and Watershed District
comprehensive storm water planning documents
-in-place end proposed utilities
-Other planned or programmed projects in the area
-As-built record drawings of highways and other affected
infrastructure_
13,2 Coordinate,prepare for and attend peelings with the affected 1 2 4 0 6 4 1 20
governmental agencies{assumes 1 meeting}. Meeting
participants may include:
-City of Eden Prairie
-City of Minnetonka
-Nine Mile Creek Watershed District
MnDOT Water Resources
-Hennepin County
•Consultant engineer for United Health Group development
{Westwood}
13.3 Develop an existing conditions drainage map,including drainage 2 4 fix 0 30 10 0 52
boundaries,existing stormwater infrastructure and surface water
resources.and flow patterns_ Determine drainage areas,times of
concentration,and runoff curve numbers and hManning's
coefficients.
13.4 Design a preliminary drainage layout using the proposed roadway 2 5 10 0 44 tg 0 73
layoul,profiles and staging plans. The layout will include
proposed storm trunk alignment,BMP locations,and proposed
flow patterns/drainage boundaries_ Incorporate comments from
Eden Prairie,Hennepin County.and MnDOT regarding pipe sizes,
stormwaler treatment locations,and outlet locations. Includes
preparation of an overview map,
13.5 Perform all BMP design necessary to fulfill the requirements of 2 5 10 0 40 0 0 57
regulatory agencies. Includes preliminary hydrauliclhydralogic
modeling using HydreCAD,
13.5 Perform preliminary water quality computations to analyze the 1 4 a 0 30 4 0 43
effectiveness of proposed permanent stand water treatment
BMPs.
SRF{ON51JLTSNG GROUP INC_ U WIATTI5AF.PeopoaaP.den PiamtkSha vOar Raasnnal ttst 5peaff Shrg:Fnass 1 Fine,PSE,51:atly Oza Road:0FO7.t 1.lax
l+:x'f1PnfI WORT{TASKS 5 PERSON-HOUR ESTIVATES PAGE
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP.INC.
SUSCONSIJLTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(C5AH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENRCTH
**".EST1MATED PERSON-HOURS--
ESTIMATED
TASK NO_ WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
13,7 Identify easements and right of way needed for drainage. 0 2 4 0 20 10 0 36
13,8 Produce a Preliminary Water Resources Design report including 2 5 10 0 40 10 4 71
all relevant text for the EA and an overview map.
13.9 Attend internal weekly status meetings through November 30, 0 10 10 0 0 0 0 20
2011.
13.10 Prepare preliminary cost estimate for water resource elements, 1 2 2 0 10 0 0 15
SUBTOTAL-TASK 13 12 43 7O 3 258 58 7 448 $38,439
14.0 RIGHT OF WAY ACQUISITION
Assumptions
SRF right of way acquisition staff will coordinate with design team
to acquire permenani and temporary easements from 12 parcels
within the project area.
141 Project administration including management of RW field agents, 5 30 0 20 0 0 20 75
title and appraisal subconsul;ants;coordination with roadway
design team;preparation of and updates to Parcel Status
Worksheet: preparation of initial property owner contact letters:
preparation of Just Compensation Memos(assumes 12 parcels).
14.2 Field Title Invesligatton. 0 0 0 20 20 0 C 40
14.3 Property Owner Negoitalions:
Prepare offer packages. 0 5 0 5 0 0 21 31
Present offers(review,mail). 0 5 0 5 12 0 0 22
Good faith negoitations 0 18 0 50 50 0 5 123
Administrative settlements 0 5 0 10 5 t} 0 20
Mortgage involvement(assumes 15 mortgage companies ter 0 0 0 3 14 0 5 19
parcels with permanent easements).
Last written offers 0 8 0 0 10 0 0 26
Recording final documents for each parcel. 0 0 0 5 3 0 0 8
SUBTOTAL-TASK 14 5 71 0 115 114 0 59 384 $31,300
SRF GQNSUtu O GREUm,we_ U.WATrti5lF=4oposarFdar PrarioSSnarf Oat RoaA'Fnel cosy Spead tAeo Pnasa t t70 P55L5s py DO Rap-0,Ip-07.11.xYx
1011Tr-'a1 i VKARK TASKS AND PERSON-HOUR E5YIMATES PA(1E10
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT; SRF CONSULTING GROUP,INC.
SUBCONSLILTANT. ERIC*cSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
'—ESTIMATED PERSON-HOURS""'
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR ASSOC ASSOCIATE SR PROF PROF. TECHNICAL CLERICAL TOTALS FEE
15.0 CONSTRUCTION COST ESTIMATES
(Si Develop initial construction cost estimate based on Concept 2 0 44 0 8 0 0 50
Layout. Work with City staff to identify prfliect cost subtotals
based on City defined segments.
15.2 Prepare an updated construction cost estimate associated with 0 0 8 8 16 0 0 32
the Preliminary Staff Approved Layout.
15,3 Prepare an updated construction cost estimate associated with 0 0 8 8 16 0 (1 32
the Preliminary Design(60%plan eel).
15.4 Prepare an updated construction cost estimate associated with 0 C B 8 16 0 0 32
the Final Design(95%plan set).
15.5 Prepare final engineers estimate of construction costs associated 0 0 4 4 4 0 0 12
with the Final PSE{10096 plan set)_
SUBTOTAL-TASK 15 2 4 e8 28 60 0 0 158 $13,918
16,0 MnDOT STAFF APPROVED LAYOUT(30%DESIGN)
16.1 Prepare preliminary geometric layout and profile based on the 12 0 80 86 80 80 0 332
approved concept layout. Coordinate intermediate review of
design elements by Eden Prairie,Minnetonka,Hennepin County,
and MnJDOT. Preliminary layout and profile will be prepared
using current Mn+DOT State Aid standards For geometric layout
development.
16.2 Refine WR design element concepts and coordinate presentation 0 4 8 0 32 3 0 44
on layout after receiving comments cm the Preliminary Water
Resources Design Report.
16.3 Submit layout and profile to Eden Prairie,Hennepin County and 4 0 30 46 40 20 0 134
MnDOT for review and comment_ Make revisions as necessary
and submit for approval.
SUBTOTAL.TANK 1.8 18 11 118 120 152 1.00 0 510 544.86+ii
SRF CONSULTING GROUP_V.C. LI e(Fl1SRFPrnahaf,Ed.r.P+ainaaShadv Oalk RotldL tins r�si bassi sleet Phasu 1 Final F5EIShady Oa4 Road 4a47.11 AiSa
sGn MP WORK TAaI.S AND PERSON44UJR ESTIMATES PAGEtt
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRP CONSULTING GROUP,INC.
SUBCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT SHADY OAK ROAD{CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
'-"'ESTIMATED PERSON-HOURS—
ESTIMATED
TASI{NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR PROF PROF_ TECHNICAL CLERICAL TOTALS FEE
17.0 STRUCTURAL DESIGN t RETAINING WALL
This work will consist of designing and preparing retaining wall
plans on the east side of Shady Oak Rd under the existing TH 62.
bridges.The estimated total length of retaining wall is
approximately 250 feet.
17.1 Review retaining wall options that will be feasible for site 5 0 't 0 0 0 0 0 15
17.2 Review selected wall lype with MnDOT bridge office far 5 0 5 0 0 0 0 10
concurrence
17.3 Design and prepare plans Fora retaining wail approximately 250 5 0 10 60 20 60 0 155
Feet tong under the TH 62 bridges.Assumes either a cast-in-place
wall with temporary shoring under bridge or a soil nail wall with
cast-in-place facing.
17.4 Prepare special provisions and estimated coat for retaining walls I 0 10 0 4 0 0 11
17,5 Submit plans to MnDOT Bridge Office and Hennipen Co for 0 0 4 0 0 0 0 4
review and approval
17.6 Revise plans per comments from MnDOT Bridge Office and 0 0 5 10 0 10 0 25
Hennipen Co
SUBTOTAL-TASK 17 16 0 44 711 20 70 0 220 $20..596
18.0 STREET LIGHTING DESIGN(COORDINAT1ON1
18,1 Coordinate and assist Electrical engineering sub-consultant with 8 0 20 0 8 8 0 44
street lighting design.
SUBTOTAL-TASK 18 8 0 20 0 B 8 0 44 $4,656
sag CCNeuLTING GROUP.INC LMAVlTTISRRProt•eeahEUen PaaimiShsdy Da Road.Fnal cost spread sire C Phase I Faal PSE4ShwrOa71 Rood I0e01 I 1 fain
'pr11:4d1r WORX.TASKS ANo PERSON-OUR ESTIMATES PALL 12
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUSCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTli
—ESTIMATED PERSON-HOURS
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCLATE SR.PROF PROF TECHNICAL CLERICAL TOTALS i•C€
19.0 TRAFFtC SIGNAL DESIGN
19 F Administration/Coordination+Project Meetings 40 0 50 0 0 0 0 90
General project administration and coordination. Assumes
attendance at one project kickoff meeting and four additional
agency coordination meetings.
19.2 Signal Justification Reports 0 0 15 50 0 25 S 98
Prepare signal j;ustiicalion reports far the following four
intersectkons:Shady Oak Road at TH 62 North Ramps,Shady
Oak Road at TH 62 South Ramps.Shady Oak Road at City West
Parkway,and 62nd Street West at the North UHG driveway.
Assumes approach volume counts and warrants analysis have
already been performed.
19,3 Intersection Control Evaluation 0 0 5 20 0 10 2 37
Prepare'abbreviated"tCE report for the proposed roundabout at
City West ParkwaylUHG south driveway. Assumes operational
arralysislwarrants analysis has already been performed.
19.4 Construction Temporary Signal&Interconnect Design,PS&E 5 0 25 60 Q 150 4 264
Design and prepare PS&E for three interconnected construction
temporary signal systems along Shady Oak Road at the TH 62
North Ramps.TH 62 South Ramps,and City West Parkway.
Assumes that only one temporary signal plan will be required for
the first major construction stage at each intersection,and that
revisions to the temporary signal breach subsequent stage will
be addressed via plan notes.
19.5 Permanent Signal Design,PS&E 2 4 10 15 4 25 1 S3
Design and prepare PS&E for portions of a future new permanent
Traffic signal at the intersection of 52nd Street Well and the UHG
north driveway. Includes conduit crossings,handhotes and loop
detectors, (Existing utilities sheet will be part of the Civil design.)
SPA OONSUL RIG GROUP_.NO U iMATT45RPArawaaPEdan Pro;r:al5hady Oa Roe.TF."41 Merl,prcad PSElSh.ry Oak Road*0-07-n1.0►x
1a,71r_Gt1 WORK 70.51E ATE}PERSOcr-HOt1R MA-YATES PAGE t
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC_
SUBCONSULTANT: ERICKSEN ELL1SON&ASSOCIATES
PROJECT: SHADY OAK ROAD{GEAR 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
-""ESTIMATED PERSON-HOURS"''
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PRQF PROF. TECHNICAL CLERICAL TOTALS FEE
19.6 Design of Future Permanent Signal and Interconnect 2 0 10 25 fl 75 2 114
Design and prepare plans for a Complete permanent traffic signal
at the intersection of 62nd Street West and the UHG North
driveway,as well as interconnect to the Shady Oak RaadITH 62
South ramps intersection. Ones not include preparation of special
provisions or engineer's estimate.
19.7 Permanent Signal&Interconnect Revision Design,PS&E 5 0 30 85 0 200 4 324
Design and prepare PS&E far three revised permanent traffic
signals al the intersections of Shady Oak Road with the TH 62
North Ramps,the TH 62 South Ramps,end City West Parkway.
Includes design of interconnect from the TH 62 North Ramps to
City West Parkway. The signals at the TH 62 ramp intersections
w ill include APS. Assumes that utilities sheets will be part of the
CMI design.
19.6 Signal liming-Construction Temporary Signals 2 0 30 60 0 0 0 92
Develop up to five coordinated time-of-fay signal timing plans for
three temporary signals along Shady Oak Road:at the TH 62
North Ramps,TH 62 South Ramps,and City West Parkway.
Submit to the signal operating agency in a format consistent with
their controller timing Input sheets. Assist the operating agency
w ith the input,activation and field ftne-tuning of the coordinated
signal timing plans. Assumes all turning movement count data is
furnished.
19.9 Signal liming-Permanent Signals 5 0 35 100 0 0 0 140
Develop up to five coordinated time-of-day signal liming plans for
five signals:Shady Oak Road at Sren Road,Red Circle Drive,the
TH 62 North Ramps,TH 62 South Ramps,and City West
Parkway. Submit to the signal operating agency in a format
consistent with their controller timing input sheets. Assist the
operating agency with the input,activation and field fine-tuning of
the coordinated signal timing plans_ Submit summary memo
which includes final permanent signal liming plans. Assumes all
turning movement count data,including forecasts,is furnished.
19.10 Quality Review-Signing,Pavement Markings,and Work Zone 6 fl 12 U 0 0 0 18
Traffic Control Plans
SUBTOTAL-TASK/9 67 0 222 435 0 485 21 1230 $113,937
SPX CONS/XI-WO wee..INC u WRTTISRP.ProcaseLEaan pr3,re45nadxOak Roa nVMaI core monad show Phaaa I Final P5r'SradyOak Rowel MAW-ia:m
itili P2a1t WORK TASKS tit ?PERSON-HOUR fvTIMATh$ P,Ga 1i
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT- ERICKSEN ELLISON&ASSOCIATES
PROJECT: SfiADY OAK ROAD(CSA+4 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENRCTH
"^'ESTIMATED PERSON-HOURS
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF_ TECHNICAL CLERICAL TOTALS FEE
20,0 PRELIMINARY CONSTRUCTION STAGING LAYOUTS
21:i,i 'Develop a conceptual stage-by-stage sequence through which the new 0 0 24 24 24 16 0 88
roadway and utility improaemerils can be constructed while rnainiair'ig
through traffic and construction Udffe,to the LIHG site Present prel rtinary
Magma akeetcheS to the PlAT for review and cammenL
20,2 After receiving comr ents.rnake epproonale revisions to the staging concept 0 0 16 24 24 16 0 80
Prepare layouts illuarating all construction stages in detail Prepare
preaminary staging typical sections and cross sections as necessary to
demonstrate feasibility of staging and allow coordination with drainage
designers. Submit layouts,typical sections and cross sections to PMTfor
review and approval.
20,3 incorporate staging layouts,typical sections,and cress sections into draft 0 0 16 24 24 16 0 80
(60%).plans_ Prepare cross sections for each stage of construction to clarity
the design. Prepare earthwgae summary and Iahuadon for each stage of
const ictlorl.
24.4 Prepare breakdown tabutahLu1 of estimated quanusin for each stags of 0 0 4 0 16 0 0 20
construction for appropriate ilerns{removals,temporary pavirle,slc.1_
SUBTOTAL-TASK 2.0 0 0 60 72 $8 48 0 268 $22,616
21.0 TRAFFIC CONTROL,DETOUR LAYOUTS
21.1 Prepare project area Welt comfit layouts/detour piens based on ttte approved 0 0 24 0 40 16 0 BO
conslrtr^tion staging layouts_ Layouts will include temporary szgrrng.temporary
pavement markings,tempo, barriers and end treatments. Present lapels
to PMT for review and comment
21.2 Prepare project area and area sae treitc control plans torrncorporakoe into 0 0 24 0 40 16 4 SO
draft(60%]Duns
2 T.3 Revise bailie conirof plans based on Phu cornments. Prepare tabulator 0 0 4 0 24 a 0 36
snowing description and estimated quantity of all traffic control devices for
tact stage of construction. Incorporate all sheets Into final roadway design
IdaT1.
SUBTOTAL-TASK 21 0 0 52 0 104 40 0 1943 616,128
5wF Gufisutl NIU°Ran..59G- ',l V,1ATR.RPPioprse".Eden Pro.ra15naoy Oak Ruce.F+751 cosi apnurd bhnec P±,aaa'I Fria PSEtsImdy PA'road 10-07.1}.he
WORK TASKS AhIPf 5OM1'HOW9t:5nxw s PAGEt5
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SLJ CONSULTANT: ERICKSEN ELLISON 8.ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAF 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
`"*.ESTIMATED PERSON-HOIfRS""'
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
22.0 PRELIMINARY ROADWAY DESIGN(60%PLAN SET)
Assumptions
Preliminary roadway design will be based on improvements
shown in the MnDOT Staff Approved Layout.
221 Develop Pavement Design and Typical Sections based an thefotlovang: 0 0 2 6 2 0 0 10
-2012 8 2032 Projected AADT
-R Value recommendation(roar Geotechnicel Report
•Cumulattve Qesign ESAt-s
-Approved Alignment and Geometries
-Subsurface so)correction recommendations
22,2 Design roadway 3uperelevsb on and develop Cross Sections From afig event, [t 0 8 24 0 e 0 40
prone,geometry and super>elevation. Cross sections to show existing and
proposed right al way and easements.existing private unities.proposed
roadway imaroeemenL and subsurface soil correctian.
22,3 Pelspara nn-riisary consInxikini details and inlef~.edtian decals. 0 17 4 8 16 0 0 23
22.4 El aelage 1 Water Resource Design
-Compute allowable spread and place catch basins to meet State 0 2 4 8 38 t} 0 50
Aid spread criteria-
-Verify the adequacy of right of way and easements of the 0 0 2 2 8 2 U 14
proposed ponding sites.
-Refine and complete trunk storm sewer Iayoul,end determine 1 2 2 8 32 0 0 45
pipe Grades and size requirements.
-Review cross sections and coordinate special ditch grades if 0 0 0 4 8 2 0 14
necessary
-Finalize BMP design where applicable 1 0 2 8 30 0 0 41
-Develop grading plans For proposed ponds and other 9MPs. 0 0 2 4 16 4 0 26
-Complete lite HydroCAD model for pond.BMP routing and 0 0 2 6 20 0 0 28
design the appropriate outlet control skimming structures to meet
the Nine Mile Creek Watershed criteria.
-Create 60%Drainage Construction Plans Sheets 1 2 4 8 32 80 0 127
-Prepare Drainage Area and Treatment Area Maps 0 1 2 0 12 12 0 27
-Oversight of Drainage I Water Resource Design. 2 8 10 0 30 0 0 50
SRF cowsLJL1ING GR049.SiC U' AT'SF WtoMesbedwr Ars+wLRaur Od4 fiaalSineI CCM rerrdd rend PhuFs 1 Final PS 5hadypra Rna1115.d7.11 xler.
WORK TASKS AND PETL4C614-IOt1R ESTIMATES .:GE'£
CLIENT: CITY OF EOEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP.INC.
SUBCONSULTANT: ER1CKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCI4IN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
—"ESTIMATED PERSON-HOURS""'
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR PROF PROF. TECHNkCAL CLERICAL TOTALS FEE
22.5 Develop a 60%ccnstruction plan set including the foIlawing items: 46 0 200 280 220 20C 0 940
Tale Shell
General Layout
SI tement of Estimated Oualtiuea(609L design)
Typical Sections
Intersection(Details
Ceastuttiibrr Deta,la
Existing Topography y and Rerrtooals
Inplaca UlilrtiPs
Comma:lton Staging
Tragic Control
Debar Plan
Nig,ment Plan and Tabulations
CaRSW xion Plan and Profiles
Drairing and storm sever pians
Supetele'ayon Plane
v9rthng
Cross Sections
22.6 51.t imi!60 plan sal t4 PMAr for review and comment. Perform re4141cn3 2s 0 0 24 24 24 24 0 96
necessary.
SUBTOTAL-TASK 22 45 t5 269 390 496 332 0 1536 5133,129
23.0 FINAL ROADWAY DESIGN(95%PLANS AND
SPECIFICATIONS)
23.1 perform earltm'adi computations and baalances.create eannworx tahufatlons 0 0 4 t6 16 5 0 44
anti suratna i and prepare ennsuocnon and soils notes. (This includes
balances and quantity ealovla son Tor any material(common or granular).
23.2 Design necessary re:we:1 ,15 aradustmens of City ufildies.sanitary sewer. p 9 4 16 24 16 0 43t3
watermaIn,ate
BRF CONSULT-NG GROUP.INC U 1M1kTRSRFlPmataar'etie I Fraln6ShadY4aa RDatfwnsl meal wad 0401 equiie 1 Fars,P'3E1Shady❑a*Rama tQ-W-TI xrmr
14t11.n011 WCRY.TAMS Alb PERSON-HOUR ES-WA-MS p .tT
CLIENT: CITY OF EVEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH fit}FINAL PSE PATCH IN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
ESTIMATED PERSON-HOURS*""—
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC_ ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
23.3 Drainage I Water Rewrite Design
Complete ail drainage profiles 0 2 4 8 30 0 0 44
Develop comprehensive drainage tabulations. 0 0 2 6 24 0 0 32
Update Drainage Construction Plans Sheets 1 2 2 4 20 40 0 69
Create Drainage Detail Sheets 1 1 2 4 20 20 0 48
Cornplate PondIBMP Grading Plans 1 0 2 4 10 4 0 21
Prepare Stale Aid Drainage Design Review Package 0 0 2 4 16 4 2 28
Oversight of Drainage I Water Resource Design 2 6 8 0 24 0 0 40
23.4 Design and Prepare a permanent:NI estab stirnerd plan,a temporary and 0 0 4 16 16 8 0 44
permanent eroslon and sediment control plan and assemble standard details
For tart estabesament and temporary and permanent erosion and sediment
control rneaaurn as required to satisfy MPCA NPDES Phase II General Storm
Water Permit. Design wit be accomplished by Certified Erosion and
Sediment controi DeslerrerS.
23.5 Prepare signing and sniping and permanent traffic control des6an 0 0 2 12 8 8 9 30
23.6 Revise and refine consin,ction plan sheets included in 60%plan sobrnittal and 24 0 200 260 200 200 0 884
develop a S5q/construction plan including.the toltowing additional[terns
Statement of Estimated Quantities(95%design)
Earthwork Tabulations
Earthwork Summary
Scats and Construction Notes
Drainage Plans.Profiles and Tabulations
Paid Grading Plan,
Permanent Turf Establishment Plan
Temporary&Permanent Erosion and Sediment Control Plans and Derails
Temporary&Permanent roaten and Sediment Control Standard Plans
Signal Plans and Details
Signing and striping plans
Street Lighting plans
All other sheets necessary la satisfy State-Aid plan review
23.7 Assist with final plans for the retaining wail rider the TH fi2bridge. 0 (} 2 4 2 2 0 10
23,8 Prepare special provisions and contract documents In a tome approved uy me 0 0 16 24 24 0 6 72
City.
23.9 Soemit 95%Plans.Const u liort Cost Estimate and Special Provisions t4 PUT 0 0 0 Cl 4 4 0 8
to review and comment
SRFCGNStULTdrGGPIX1e.!RC. uytATTL4RFYPrapasaCcein Prniris nrdy Oak Roep1Fn3l.7s54,pread enM rim._1 rm.!F5Ei5lrstly Oekliomtl la-nu iiai.
i11-1 p1, K'ORKTA.5s[S AND PERSOPL1-1t71JR ESTaµTES R.i E:A
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT. SRF CONSULTING GROUP,INC.
SUECO1+ISULTANT: €RICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCH IN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
"""ESTlIvIATED PERSON-HOURS**.".
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
23.10 Prepare submittal Package to MnrDOT Slate Aid Office for review and 0 0 1 4 4 0 0 9
comment
23.1 1 Review Gdy.County.and MFkUOT pan reviewcornments and incorporate 2 0 4 24 24 24 0 78
necessary tevisita115 into lite wnsttuction plans and Special Prorsions
SUBTOTAL-TASK 23 31 11 259 406 466 338 10 1521 $130,351
24,0 BID READY CONSTRUCTION DOCUMENTS(100%PLANS
AND SPECIFICATIONS)
24,1 Prepare and submit to City,County end Mr1#DOTfar approvals,inciudri 2 (1 8 12 24 8 0 54
. 100%Ccnstruclion Plan
-Encineei s Opinion of Probable Co name ran Casts
. 100%Specter Provisions
-Required Permits(for slgnaturesl
24,2 Provide -Ty with final 1Yx17"plan sheets. In addillon.the special provisions 0 0 2 4 4 4 0 14
MI be provided in electronic Microsoft Word formal and the Engineer's
Opinion of Probable Construction Cost vita be grounded in electronic Microsoft
EAcel Ramat as welt es hard coov
2d3 Prepare Al')i.IT construction Manses.CantraetDocuments and Special 0 f1 2 4 4 d 0 14
Provision and Pn pp5al Fonts for distrilwtiors In potential bidders. ASsat City
with posting pkans and specificattoes on-line For oon0actor review.
SUBTOTAL-TASK 24 2 0 12 20 32 16 0 92 96,912
25,0 PERMITS
25,1 prepare SIumrr Water Pollution Preeen!on Plan(SWPPP)and wbmit to City 0 7 f! 0 12 8 2 32
for review and approval to satisfy redueements of MPCA NGOES Phase II
General Storm Water Permit. (PrepaseriRevieweris MRDOT-unified
deswner of Construction S W PPPs.S
25,3 Prepare and Submit Peimil Appllcaton for MPGA NPU S.Phase 11 Genery 0 2 2 0 6 0 2 12
Storm Water Disc-home Permit.
SPFCCNSULTINO GROJP_INC. l;'16U1 itSai ropmat.tden Pninn'ShrAdy 00 Road Fna+mer starer sheet Ptiasu 1 Fln20 PSESnaely Oak Road 10.17.14-;in
r pi i i_.31 1 WORTS TASKS...k W PERSON-HIXJR ESTIMATES PAT.=19
CLIENT; CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT: ERIC KSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
""'ESTIMATED PERSON-HOURS"'".
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
25.3 Coordinate.Prepare and submit permit application for NhiC W f?Permit. 4 16 22 0 44 20 6 112
including tveraulic,water quality computation&and drainage area map
submittal. Includes one meeting during'preparat n of 60%plans with staff oil
City of Eden Prairie and NMCYWD. Includes attendance at the NIACWD Board
meesno rw pert a Cocrowai.
25.4 Prepare and submitpermit applicationo to Mina Owe keztth Ire water main 0 0 1 12 2 2 0 20
improvements and to IAinn Pollrhian Control Agency icr sanitary sewer
improvements.
SUBTOTAL-TASK 25 4 20 36 12 64 30 10 176 $15,656
25.0 BUDDING ADMINISTRATION
26.1 Pi epare Advarrzeinent for Bias. 0 0 1 2 0 0 1 4
26.2 Answer bidders questions and issie addenda as necessary. 0 0 $ $ 0 0 0 16
F6.3 A.kew16 bid opening and prepare toil abstract. nss,st City with pre and a.st 0 0 2 4 0 0 1 7
award a.-acesses.
SUBTOTAL-TASK 26 0 D 11 14 6 0 2 27 52.426
SRC CONSVLTTNC-GROUP.INC- U UA,Tii5R>:WLopw2riEden Prali eShadp J i1 Puae'Fg51 caar spread sheaf Pnase 1 Fn31 P5E`5hatty Oak Roan St1-0r-i 1 x,.s r
1N-rum, 44T]RN TASKS AllO PEER9WI-HCiJR ESTIMATES -...SE 2.]
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,NCESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
""'ESTIMATE! FERSON-HOURS"-"
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF. TECHNICAL CLERICAL TOTALS FEE
TOTAL ESTIMATED PERSON-HOURS 581 320 1930 1870 2285 t911 165 9062
AVERAGE HOURLY BILLING RATES 8170 $129 $102 $85 571 586 558
ESTIMATED LABOR AND OVERHEAD 598,770 .541,280 3196.860 $158,950 5162.235 $154,346 S9,570 $832,011
ESTIMATED DIRECT NON-SALARY EXPENSES 5116,820
TOTAL ESTIMATED FEE 5943.831
ESTIMATE OF DIRECT NON-SALARY EXPENSES:
MILEAGE: Personal Vehicles 3000 Miles l 50.555 51.565
REPRODUCTION: Copy Duplication 1000 Copies 2 $0.10 $100
MORTGAGE FEES 12 Apps @ $400.00 54,800
POSTAGE
-Postcard mailers advertsing public meeting 600 F s E i SC-30 $180
-RW acquisition 36 Leiters ri $0.42 $15
-RW acquisition 15 Cetftted i& 510,00 5150
RECORDATION 24 Dacurrlenis r& 540.00 $960
MMSC. Hennepin County parcel data(assumes up to 150 parcels) 85
COMMUNICATIONS: Mail,Egress,Etc_ 5200
Cell Phone Charges 1000 Minutes i $0.30 .300
SUBCONSULTANTS;
-Patchin,Messner and Dodd(appraisals) 12 Reports la $4,500.00 (average) S54,000
-George Etkelroth{revrew appraisats) 12 R o<ts Ig $$1,540.00 (average) S18,000
-sunrise Title(title reports) 12 newmboN. $200.00 S2.400
-Erickserl Ellison and Associates(Fighting design) $34.000
ESTIMATED DIRECT NON-SALARY EXPENSES $116,820
SRFCCNffiJL1114GGRGJP.KC U:41010.TR5RPJPfeaos Eden Araiuel5hady Oak Readd'Iflas eel sryread sNyl Phase 1 Fes,P5Eh5tady Oak Reed 1.1}117-1v xrea
:.,ri-221^ YfORK TASKS Ain PERSON-HOUR ESTPMTES oars 2
CLIENT: CITY OF EDEN PRAIRIE CONSULTANT: SRF CONSULTING GROUP,INC.
SUBCONSULTANT: ERICKSEN ELLISON&ASSOCIATES
PROJECT: SHADY OAK ROAD(CSAH 61)FINAL PSE PATCHIN,MESSNER AND DODD
NORTH SEGMENT GEORGE ECKENROTH
""'ESTIMATED PERSON-HOURS'
ESTIMATED
TASK ND. WORK TASK DESCRIPTION PRINCIPAL SR.ASSOC. ASSOCIATE SR.PROF PROF.. TECHNICAL CLERICAL TOTALS FEE
SUMMARY
1.0 PROJECT MANAGEMENT $35,360 5G $34,660 $0 $0 SO $0 $70,040
2.0 QUALITY CONTROL I QUALITY ASSURANCE $850 $645 $4,080 $5,100 $4,260 $1,720 50 516,655
3.0 DESIGN REVIEW AND COORDINATION MEETINGS $15,300 $6,450 $12,240 $8.800 $2,840 S0 $1,740 $45,370
4,0 SURVEYING AND MAPPING S0 S4,386 $204 $O $9,230 $24,424 $0 $38,244
5.0 CONCEPT LAYOUT $1,360 SO $4,080 SO $.5,660 SO $0 $11,120
6.0 PUBLIC INVOLVEMENT $2.650 $5,031 $0 SO $5.325 S2,924 $1,044 $16,874
7.0 TRAFFIC OPERATIONS ANALYSIS $5,270 50 $3,672 $0 $0 SO $0 $8,.942
8.0 SLIP RAMP CONCEPT DEVELOPMENT $1,020 SO $4,284 $3,400 $284 $344 $0 59,332
9.0 WETLAND DELINEATION AND MAPPING $0 SO S3.264 $0 $0 5D $0 $3,264
10.0 EASEMENT DESCRIPTIONS AND SKETCHES $340 $3,612 SO SO SO $2,064 $464 $6,480
11,0 PRIVATE UTILITY COORDINATION 50 SO $1,428 $880 $3,124 $1,720 $O $6.952
12.0 GEOTECHNICAL REVIEW AND COORDINATION $1,360 5O S2.448 50 $0 $0 $0 $3,808
13.0 PRELIMINARY WATER RESOURCES DESIGN $2,040 S5,547 $7.140 SO $18,318 $4,988 $406 S38,439
14,0 RIGHT OF WAY ACQUISITION $850 $9,159 $0 $9,775 $8,094 50 $3,422 $31,300
15.0 CONSTRUCTION COST ESTIMATES $340 SD $6,936 52,380 $4,260 SG $0 $13,916
16.0 MnDOT STAFF APPROVED LAYOUT(30%DESIGN) $2,720 $516 $12,036 $10,200 $10,792 $8,600 $0 $44,864
17.0 STRUCTURAL DESIGN I RETAINING WALL $2,720 S0 $4,488 $5,950 $1,420 $6,020 $0 S20,598
18.0 STREET LIGHTING DESIGN(COORDINATION) $1,360 50 $2,040 SO $568 $688 $0 $4,.656
19.0 TRAFFIC SIGNAL DESIGN $11,390 SO $22,644 $38,975 SO $41,710 $1,218 5113,937
20.0 PRELIMINARY CONSTRUCTION STAGING LAYOUTS SO 50 $6,120 $6,120 $6,248 $4,128 $0 $22,616
21,0 TRAFFIC CONTROL f DETOUR LAYOUTS SO SO S5,304 $0 $7,384 $3,440 $S $16,128
22.0 PRELIMINARY ROADWAY DESIGN(60%PLAN SET) $7,650 $1,935 $27,336 $33,150 S34,306 $28,552 SO $133,129
210 FINAL ROADWAY DESIGN(95%PLANS AND $5.270 $1,419 S26,416 $34,510 $33,086 S29,068 $580 $130,351
SPECIFICATIONS)
24.0 BID READY CONSTRUCTION DOCUMENTS(100%PLANS $340 SO $1,224 $1,700 $2,272 $1,376 S0 56,912
AND SPECIFICATIONS)
25.0 PERMITS $680 S2,580 $3,672 $1,020 $4,544 $2,580 $580 $15,656
26.0 BIDDING ADM INISTRAT ION $0 SO $1,122 $1,190 $0 $0 $116 $2.425
ESTIMATED DIRECT NON,SALARY EXPENSES 3116,820
TOTAL $948.831
SRF CoN5UCTWG GROUP.•KC. U.5MATT4SRF1Pmpo nlitnan FranikinShxtls 011..RoraCSnn:occ[sP.radsrrant Pt1gsa i Final PSELSMay Gar Road 10-07-1 nInt
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.J.
Stuart A. Fox, Parks &Natural Resolution Advising Disposition of Tax
Resources Manager Forfeited Lands
Requested Action
Move to: Adopt the Resolution advising the Board of Hennepin County Commissioners
regarding the disposal of a tax forfeited land within Eden Prairie.
Synopsis
Hennepin County Taxpayer Services staff has notified us that there is a parcel of land within the city
that is now considered tax forfeited property. This parcel is listed on Non Conservation List No. 1568
C/NC. This property has been pronounced tax forfeited to the State of Minnesota for non-payment of
property tax.
With a recent change in State Statute 282, Hennepin County is required to hold a public meeting for the
purpose of classifying or reclassifying parcels of land currently listed as tax-forfeit. As a result
Hennepin County Taxpayer Services has requested that the City make a recommendation as to the
disposition of this land parcel that can be entered into the public record at the October 28th meeting. As
in the past the City has the option to request conveyance of the property to the City for a designated
public use. However, staff has evaluated the options for use by the public under the terms of State
Statute 282 and has concluded that it has no viable public use.
The parcel of property is described as follows:
Parcel PIN Description Pending Specials
1 04-116-22-34-0068 OUTLOT A $208.44
RAVEN RIDGE
2 19-116-22-43-0005 OUTLOT A 0
BEARPATH ADDITION
Background
Parcel No. 1 is a 47,746 square foot(1.1 acre)parcel of land that lies between two townhouse
developments along Edenvale Blvd.and 12 single family homes on Raven Court. It is a parcel of
Edenvale Association controlled"common area"that was created in 1978 with the approval of the Raven
Ridge Subdivision. Outlot A originally contained a soft surface walking trail area,but it has been
unmaintained and abandon for many years.The city marked a diseased elm tree on the land parcel in 2007
and then contracted for its removal the tree when the owner,Universal Land Corporation didn't. The cost
of that removal was applied to the land parcel as a special assessment.
Resolution Advising Disposal of Tax Forfeited Land
October 18, 2011
Page 2
Parcel No. 2 is a 49,427 square foot(1.13 acre)parcel of land that lies just south of Pioneer Trail. It is
a land parcel that was created during the development of Bearpath;however,it is physically separated
from the golf course by the highway. This parcel of land forms the northern border of a large wetland
and went tax forfeit due to nonpayment of taxes.
Recommendation
Staffs has reviewed the public use options for these two parcels and recommend that the City Council adopt the
attached resolution that notifies Hennepin County that Parcel#1 should be sold to an adjacent property ow ner
and that the City is interested in seeking conveyance of Parcel#2 for wetland preservation.
Attachments
1. Notice of Meeting - Hennepin County
2. 1568 Conservation/Non-Conservation List
3. Resolution
4. Parcel Maps
Hennepin County Taxpayer Services
Hennepin ..-------
A-600 Government Center www.hennepin.us
Minneapolis MN 55487-0060
August 24, 2011 BY CERTIFIED MAIL RETURN RECEIPT REQUESTED
Kathleen Porta, City Clerk
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
RE: Notice of a Meeting Scheduled for the Purpose of Classiifiriaa of Reciassifvjipa Tax-
Forfeited Lands listed on Conservation and Non-Conservation Classification List# 1568 C/NBC.
You are hereby notified that the Hennepin County Director of Taxpayer Services Department,
acting in the capacity of Hennepin County Auditor-Treasurer, has scheduled a meeting for the
purpose of classifying or reclassifying Tax-Forfeited Lands situated in the County of Hennepin. The
County Auditor-Treasurer is acting under delegation of statutory authority, power and responsibility
granted in accordance to Minnesota Statutes, section 282.135 by the Board of Hennepin County
Commissioners. The lands described on Proposed Conservation and Non-Conservation Classification
List 1568-CNC wiil be reviewed during the meeting.
The lists of Hennepin County tax-forfeited lands subject to review at the meeting is
enclosed. The process for classifying or reclassifying tax-forfeited lands was changed by the 2010
Minnesota Legislature. The Legislature also made significant changes to the statutes governing the
conditional use deeds that municipalities may use to acquire tax-forfeited lands for public use.The
meeting for the purpose of classifying or reclassifying Tax-Forfeited Lands situated in the County of
Hennepin has been scheduled as follows:
Friday, October 28, 2011 at 9:00 A.M.
Hennepin County Government Center,A-Level Auditorium
300 South Sixth Street
Minneapolis, MN 55487
Please review the enclosed notice and list. If your City staff has any questions, please contact
Marilyn Bell, Sr. Property Management Specialist at (612) 596-6589 or me at (612) 348-8648 should
you need further information, assistance or clarification. Thank you.
Sincerely,
Jill L. Alverson, Director
Taxpayer Services Department
ALA L
an Duffle, Supervisor
Tax-Forfeit and Property Revenue Section
Enclosures
An Equal Opportunity Employer Recycled Paper
Office of the County Auditor No. 2011-26
County of Hennepin
State of Minnesota
COUNTY AUDITOR'S DIRECTIVE
(Classification of Tax-Forfeited Land)
To all persons interested in the lands hereinafter described:
Whereas, pursuant to legal authority as provided under Minnesota Statutes,
Section 282.135, Jill L. Alverson, the Director of Taxpayer Services
Department, acting In the capacity of County Auditor-Treasurer, had the
matter hereinafter described come before Deputy County Auditor Jeffrey L.
Strand,. Administrative Manager, and Deputy County Auditor Jan Duffle, Public
Records.Supervisor, for administrative review; and
Whereas, pursuant to the application or request for change of status of tax-
forfeited land described more fully below, the undersigned
Deputy County Auditor finds as follows:
1. That the Hennepin County Auditor hereby certifies the Conservation
or Non-Conservation status and authorizes the public sale of the Non-
Conservation classified parcel of land on Conservation/Non-Conservation
Classification List 1568 C/NC, on file with the Hennepin County Auditor.
2. Further, except where Conservation classification status is noted on
said list, the Hennepin County Auditor certifies that the parcel therein has
been viewed and complies with the provisions of Minnesota Statutes, Sections
85.012; 92.461; 282.01, Subd. 8; 282.018, Subd. 1; and 282.018, Subd. 2,
In effect as of July 1, 2010, and other statutes that require the withholding of
tax-forfeited land from sale; and that the Hennepin County Auditor hereby
requests approval, where appropriate and necessary, from the Minnesota
Department of Natural Resources for the sale of tax-forfeited land listed on
Conservation/Non-Conservation Classification List 1568 C/NC.
- Jill L. Alverson, County Auditor
August 23, 2011 Jeffrey L. and, Administrative Treasurer
Deputy County Auditor
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Office of the County Auditor
County of Hennepin, State of Minnesota
Notice of a Meeting Scheduled
for the Purpose of Classifying or Reclassifying Tax-Forfeited Lands
Situated in the County of Hennepin; Proposed Conservation and Non-Conservation
Classification List 1568-CNC
To ail persons having an interest in lands described In this notice:
You are hereby notified that the Hennepin County Director of Taxpayer Services
Department, acting In the capacity of Hennepin County Auditor-Treasurer, has scheduled a
meeting for the purpose of classifying or reclassifying Tax-Forfeited Lands situated in the
County of Hennepin. The County Auditor-Treasurer is acting under delegation of statutory
authority, power and responsibility granted in accordance to Minnesota Statutes, section
282.135 by the Board of Hennepin County Commissioners. The lands described on
Proposed Conservation and Non-Conservation Classification List 1568-CNC will be reviewed
during the meeting.
Any person or agency possessing pertinent information concerning the tax-forfeited
lands on List 1568-CNC may make or submit comments and recommendations about the
pending classification or reclassification at this meeting. Representatives of governmental
entities In attendance at the meeting will be allowed to describe plans, ideas, or projects
that may involve use or acquisition of the aforementioned tax-forfeited lands by that or
another governmental entity. Governmental entities possessing Information about relevant
components of current municipal or metropolitan comprehensive land use plans that
incorporate the area in which the aforementioned tax-forfeited lands are located are
requested to provide that Information in writing to Hennepin County Taxpayer Services, or
to submit that information at the meeting.
The Hennepin County Auditor-Treasurer shall consider the factors and characteristics
as outlined in Minnesota Statutes, section 282.01, subdivision 1, in making the classification
or reclassifiication of the lands on List 1568-CNC. After allowing testimony, the Hennepin
County Auditor-Treasurer may classify, reclassify, or delay taking action on any parcel or
parcels on List 1568-CNC.
The meeting for the purpose of classifying or reclassifying Tax-Forfeited Lands
situated in the County of Hennepin has been scheduled as follows:
Friday, October-28r201 at 9:00 A.M.
Hennepin County Government Center -
A-Level Auditorium
300 South Sixth Street
Minneapolis, MN 55487
1568 C/NC - Conservation/Non-Conservation List
(611) City of Eden Prairie
Property ID Number Target Area Previous Owner Special City Council Ward
Property Address Yes/No Date of Judgement Land Value Market Assessments County Comm.District Status
Property Type C/NC Zoned Date of Forfeiture Building Value Value Before Forfeiture Legal Description Vacant/Occupied Commi
04 116 22 34 0068 NO UNIVERSAL LAND EXEMPT EXEMPT $208.44 Vacant Land
CORP Common Area
61 ADDRESS UNASSIGNED 04/14/08 OUTLOT A RAVEN RIDGE
Non-Conservation
07/28/11
19 116 22 43 0005 NO BEARPATH LTD $48,000.00 $487000.00 $0.00 Vacant Land(Pond
PTNSP &Wetlands)
61 ADDRESS UNASSIGNED 04/14/08 OUTLOT A BEARPATH ADDITION
Non-Conservation
07/14/11
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2011-
RESOLUTION ADVISING THE DISPOSITION OF TAX FORFEITED LAND
WHEREAS, the City of Eden Prairie has received from the County of Hennepin, Conservation/
Non-Conservation List#1568 C/NC, which lists property in said municipality which have
become property of the State of Minnesota for nonpayment of real estate taxes; and
WHEREAS, provided in Minnesota Statute 282, the City Council is asked to give input
regarding the disposition of these parcels of land; and
WHEREAS, the City has been notified that Hennepin County will be holding a public meeting
on October 28, 2011 to take public input related to the property as provided for in Minnesota
Statute 282; and
WHEREAS,the City can request conveyance of the property to the City for public use without
monetary consideration or provide input to the County Board of the suggested disposition of the
property.
NOW, THEREFORE, BE IT RESOLVED that the City of Eden Prairie does have an interest in
requesting the Board of Hennepin County convey one land parcel to the City for public use and
does advise the Board of Hennepin County to dispose of the two parcels in the following way:
Parcel 1 should be sold to an adjacent property owner-
PIN 04-116-22-34-0068 with $208.44 in pending special assessments
Parcel 2 should be conveyed to the City of Eden Prairie for preservation of wetlands-
PIN 19-116-22-43-0005 with no pending special assessments
ADOPTED by the City Council of the City of Eden Prairie this 18th day of October, 2011.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
I.
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CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.A.
Jim Richardson Special Assessment Hearing for the
Public Works /Engineering Approval of the 2011 Special
Assessments
Requested Action
Move to:
Close the public hearing for the approval of the 2011 Special Assessments and;
Adopt the resolution approving all Special Assessments presented in the fall of 2011.
Synopsis
Each year, the City Council holds a public hearing to consider levying the Special Assessments that
have been identified over the previous 12 months. This year, the Council will address a list of
supplemental assessments such as trunk& lateral utility assessments and contracted removal
assessments. Staff recommends Council approve the list of supplemental assessments.
Background Information
City Council established the amount to be assessed for this fall's assessment hearing at its regular
meeting on September 20, 2011. See Exhibit A for the list of supplementals that the Council will be
asked to approve for levying Special Assessments for collection with property taxes. The total
amount proposed to be assessed in 2011 is $407,354.92.
Attachments
• Resolution
• Exhibit A
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2011-
WHEREAS, pursuant to proper notice duly given as required by law,the City Council has m et and heard
and passed upon all objections in the proposed assessments for the following improvements to wit:
(See Exhibit A attached)
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Eden Prairie:
1. Such proposed assessments are hereby accepted and shall constitute the special assessm ent against
the lands in the final assessm ent rolls, and each tr act of land therein included is hereby found to be
benefitted by the improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annua 1 installments extending over a period of years as
shown on Exhibit A. Installm ents shall bear in terest at the rates shown on Exhibit A,except no
interest shall be charged if the entire assessm ent is paid on or before Novem ber 30,2011. To the
first installment shall be added interest on the entire assessm ent from November 1, 2011 until
December 31,2012. To each subsequent installm ent when due shall be added interest for one year
on all unpaid installments.
3. The Clerk shall forthwith transm it a certified duplicate of this assessment to the County Auditor to
be extended on the property tax lists of the County, and such assessments shall be collected and paid
over in the same manner as other municipal taxes beginning in 2012.
4. The owner of any property so a ssessed may, at any time prior to certification of the assessment to
the county auditor,pay the whole of the assessm ent on such property,with interest accrued to the
date of paym ent, to the city treasurer, except that no interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time
thereafter, pay to the city treasurer the entir e amount of the assessm ent remaining unpaid,with
interest accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the next succeeding
year.
5. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion
of the cost of this improvement paid for from municipal funds by levying additional assessments, on
notice and hearings as provided for the assessments being made,upon any properties abutting on the
improvements but not herein assessed for the im provement when changed conditions relating to
such properties make such assessment feasible.
ADOPTED by the City Council on October 18, 2011.
Nancy Tyra-Lukens,Mayor
ATTEST:
SEAL
Kathleen Porta, City Clerk
EXHIBIT A
Supplementals
Trunk Sewer and Water Parcel PID# Years/ % Amount
Prairie Ridge 05-116-22-33-0002 5 Years/5.40% $65,517.35
Grand Haven at Marsh Cove 06-116-22-41-0044 5 Years/5.40% $43,777.50
Exclusions Trunk Sewer&Water
IC 05-5642 Hilltop Rd
Sylvander 20-116-22-43-0005 15 Years/5.40% $520.00
Clarke 20-116-22-44-0043 15 Years/5.40% $220.00
Totall 20-116-22-44-0044 15 Years/5.40% $520.00
Exclusions Lateral Sewer&Water
IC 05-5642 Hilltop Rd
Sylvander 20-116-22-43-0005 15 Years/5.40% $9,091.49
Secor/Boppert 20-116-22-43-0014 15 Years/5.40% $9,091.49
Schmidt 20-116-22-44-0013 15 Years/5.40% $9,091.49
Schemmel 20-116-22-44-0036 15 Years/5.40% $9,091.49
Anderson 20-116-22-44-0041 15 Years/5.40% $9,091.49
Clarke 20-116-22-44-0043 15 Years/5.40% $4,561.63
Totall 20-116-22-44-0044 15 Years/5.40% $9,091.49
Deminico 20-116-22-44-0054 15 Years/5.40% $9,091.49
Riley Lake Rd-Trail Extension Project
100% Petition
Bearpath Golf/Country Club LP 19-116-22-12-0014 15 Years/6.23% $225.00
Bearpath Golf/Country Club LP 19-116-22-13-0023 15 Years/6.23% $5,473.00
Bearpath Golf/Country Club LP 19-116-22-14-0023 _ 15 Years/6.23% $150,118.00
Bearpath Golf/Country Club LP 19-116-22-14-0024 15 Years/6.23% $18,254.00
Bearpath Golf/Country Club LP 19-116-22-21-0034 15 Years/6.23% $579.00
Bearpath Golf/Country Club LP 19-116-22-21-0035 15 Years/6.23% $97.00
Bearpath Golf/Country Club LP 19-116-22-21-0036 15 Years/6.23% $129.00
Bearpath Golf/Country Club LP 19-116-22-22-0003 _ 15 Years/6.23% $4,861.00
Bearpath Golf/Country Club LP 19-116-22-22-0004 15 Years/6.23% $129.00
Bearpath Golf/Country Club LP 19-116-22-22-0005 15 Years/6.23% $1,610.00
Bearpath Golf/Country Club LP 19-116-22-22-0006 15 Years/6.23% $1,481.00
Bearpath Golf/Country Club LP 19-116-22-23-0002 15 Years/6.23% $998.00
Bearpath Golf/Country Club LP 19-116-22-23-0004 15 Years/6.23% $2,897.00
Bearpath Golf/Country Club LP 19-116-22-23-0005 15 Years/6.23% $483.00
Bearpath Golf/Country Club LP 19-116-22-23-0006 15 Years/6.23% $97.00
Bearpath Golf/Country Club LP 19-116-22-23-0007 15 Years/6.23% $16.00
Bearpath Golf/Country Club LP 19-116-22-23-0008 15 Years/6.23% $1,191.00
Bearpath Golf/Country Club LP 19-116-22-24-0028 15 Years/6.23% $354.00
Bearpath Golf/Country Club LP 19-116-22-24-0030 15 Years/6.23% $3.00
Bearpath Golf/Country Club LP 19-116-22-24-0043 15 Years/6.23% $773.00
Bearpath Golf/Country Club LP 19-116-22-24-0044 15 Years/6.23% $547.00
Bearpath Golf/Country Club LP 19-116-22-24-0045 15 Years/6.23% $2,254.00
Bearpath Golf/Country Club LP 19-116-22-31-0014 15 Years/6.23% $3,058.00
Bearpath Golf/Country Club LP 19-116-22-31-0015 15 Years/6.23% $676.00
Bearpath Golf/Country Club LP 19-116-22-41-0042 15 Years/6.23% $4,636.00
Bearpath Golf/Country Club LP 19-116-22-42-0009 15 Years/6.23% $5,730.00
Bearpath Golf/Country Club LP 19-116-22-43-0022 15 Years/6.23% $14,230.00
Bearpath Golf/Country Club LP 19-116-22-44-0030 15 Years/6.23% $4,101.00
Snow Contracted Removal
Griffin 08-116-22-32-0030 _ 1 Year/5.40% $52.50_
Thompson/Vogelbacher 09-116-22-31-0108 1 Year/5.40% $52.50
Outten 20-116-22-43-0058 1 Year/5.40% $52.50
Cross 23-116-22-44-0003 1 Year/5.40% $52.50
Tree Contracted Removal
Village Woods Homeowners Assoc 16-116-22-44-0029 1 Year/5.40% $908.44
Ryan 21-116-22-43-0025 1 Year/5.40% $855.00
Tuz/Rivero 22-116-22-22-0025 1 Year/5.40% $956.53
Tall Grass/Weed Contracted Removal
Muecke 03-116-22-32-0037 1 Year/5.40% $197.01
Everwood Company,LLC 07-116-22-31-0052 1 Year/5.40% $137.01
Miller 07-116-22-32-0016 1 Year/5.40% $197.01
Christiansen 16-116-22-41-0137 1 Year/5.40% $137.01
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager/ Resolution Relating to a Proposed Refunding;
Finance, Sue Kotchevar Giving Approval to Refunding of City's General
Obligation Bonds, Series 2005C and General
Obligation Bonds, Series 2006A
Requested Actions
• Move to: close the public hearing; and
• Adopt the resolution relating to a proposed refunding; Giving approval to refunding of
City's General Obligation Bonds, Series 2005C and General Obligation Bonds, Series
2006A
Synopsis
The City has,by resolution adopted on September 20, 2011, called for a public hearing to be held
on the proposal that the City give approval fo r purposes of Section 147(0 of the Internal
Revenue Code of 1986, as am ended (the "Code"), to the refunding of all or a portion of the
City's outstanding General Obligation Bonds, Series 2005C and General Obligation Bonds,
Series 2006A (the "Refunded Bonds"). The Refunded Bonds were originally, and the
obligations planned to be issued in one or more series (the "Bonds") are proposed to be issued, in
part, to refinance a portion of the cost of improvements to the City's community center (the
"Project"). The Project is to cated at 16700 Valley View Road, Eden Prairie, Minnesota 55346.
The Project is expected to be used by the general public, the City and qualified 501(c)(3)
organizations.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2011-
RESOLUTION RELATING TO A PROPOSED REFUNDING; GIVING
APPROVAL TO REFUNDING OF CITY'S GENERAL OBLIGATION BONDS,
SERIES 2005C AND GENERAL OBLIGATION BONDS, SERIES 2006A
BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota(the
"City"), as follows:
SECTION 1. PURPOSE. The City has, by resolution adopted on September 20, 2011, called for
a public hearing to be held on the proposal that the City give approval for purposes of Section
147(f) of the Internal Revenue Code of 1986, as amended(the "Code"), to the refunding of all or
a portion of the City's outstanding General Obligation Bonds, Series 2005C and General
Obligation Bonds, Series 2006A (the "Refunded Bonds"). The Refunded Bonds were originally,
and the obligations planned to be issued in one or more series (the "Bonds") are proposed to be
issued, in part, to finance or refinance a portion of the cost of improvements to the City's
community center(the "Project"). The Project is located at 16700 Valley View Road, Eden
Prairie, Minnesota 55346. The Project is expected to be used by the general public, the City and
qualified 501(c)(3) organizations.
SECTION 2. APPROVAL. The City hereby approves, for purposes of Section 147(f) of the
Code, the issuance of the Bonds for the purpose of refunding all or a portion of the Refunded
Bonds.
ADOPTED by the City Council of the City of Eden Prairie this 18th day of October, 2011.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Payment of Claims October 18, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X.
Sue Kotchevar, Office of the Payment of Claims
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted(roll call vote)
Synopsis
Checks 212924 —213332
Wire Transfers 4297—4306
City of Eden Prairie
Council Check Summary
10/18/2011
Division Amount
General 434,096 316 WAFTA 162
100 City Manager 35 803 Escrow Fund 24,555
101 Legislative 152 806 SAC Agency Fund 64,670
111 Customer Service 9,327 89,387
113 Communications 6,300
114 Benefits&Training 148 807 Benefits Fund 345,142
130 Assessing 431 812 Fleet Internal Service 46,261
131 Finance 154 813 IT Internal Service 3,940
132 Housing and Community Services 6,158 814 Facilities Capital ISF 219,250
133 Planning 252 815 Facilites Operating ISF 9,328
136 Public Safety Communications 6,444 816 Facilites City Center ISF 104,940
137 Economic Development 46 817 Facilites Comm.Center ISF 14,742
138 Community Development Admin. 46 Total Internal Service Funds 743,603
150 Park Administration 2,140
151 Park Maintenance 14,866 Report Total 1,792,276
153 Organized Athletics 4,311
154 Community Center 3,228
155 Beaches 50
156 Youth Programs 29,839
158 Senior Center 658
159 Recreation Administration 1,000
161 Oak Point Pool 160
162 Arts 2,397
163 Outdoor Center 745
167 CC-Youth Programs 9,095
168 Arts Center 592
180 Police 11,474
183 Emergency Preparedness 947
184 Fire 17,575
200 Engineering 157
201 Street Maintenance 11,748
Total General Funds 574,570
301 CDBG 12,035
303 Cemetary Operation 350
308 E-911 849
309 DWI Forfeiture 130
Total Special Revenue Funds 13,363
509 CIP Fund 4,065
512 CIP Trails 198
522 Improvement Projects 2006 2,798
526 Transportation Fund 2,313
Total Capital Project Funds 9,374
601 Prairie Village Liquor 70,289
602 Den Road Liquor 100,436
603 Prairie View Liquor 75,678
605 Den Road Building 606
701 Water Fund 81,348
702 Sewer Fund 18,859
703 Storm Drainage Fund 14,764
Total Enterprise Funds 361,979
City of Eden Prairie
Council Check Register
10/18/2011
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213246 345,120 NORTHWEST ASPHALT Improvement Contracts Improvement Projects 2006 Valley View/Prairie Center Dr Improvements
213060 218,500 PRAIRIE ELECTRIC COMPANY Other Contracted Services Facilities Capital Community Center Standby Generator
4299 194,139 CERIDIAN State Taxes Withheld Health and Benefits Taxes Withheld
4302 124,411 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
213200 90,144 HENNEPIN COUNTY TREASURER Licenses&Taxes City Hall-Direct Costs
213229 64,023 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund
213280 37,583 SKYHAWKS SPORTS ACADEMY INC Instructor Service CC-Camps
212997 35,408 HANSEN THORP PELLINEN OLSON Design&Engineering Water Capital
213212 33,936 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store
213315 25,239 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store
213321 22,301 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating
213089 21,987 SRF CONSULTING GROUP INC Deposits Escrow
213117 21,247 WSB&ASSOCIATES INC Improvement Contracts Improvement Projects 2006
4301 18,631 ING Deferred Compensation General Fund
213113 18,037 WIRTZ BEVERAGE MINNESOTA Transportation Den Road Liquor Store
213188 15,841 GRAYMONT Treatment Chemicals Water Treatment Plant
4300 15,533 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
213017 14,333 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store
212981 13,460 FINLEY BROS INC Other Assets Capital Impr/Maint Fixed
213208 13,023 JJ TAYLOR DISTRIBUTING MINNESO Beer Prairie Village Liquor Store
213291 11,954 THORPE DISTRIBUTING Misc Taxable Prairie View Liquor Store
4305 11,735 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits
213259 11,484 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store
212952 11,288 CENTERPOINT ENERGY SERVICES IN Gas Water Treatment Plant
213068 10,589 QUALITY WINE&SPIRITS CO Transportation Den Road Liquor Store
213316 10,359 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
212989 9,355 GRAYMONT Treatment Chemicals Water Treatment Plant
213220 9,085 LIFE INSURANCE COMPANY OF NORT Life Insurance EE/ER Health and Benefits
213160 8,756 DIVERSE BUILDING MAINTENANCE Janitor Service Arts Center
213099 8,159 THORPE DISTRIBUTING Misc Taxable Den Road Liquor Store
213114 8,068 WIRTZ BEVERAGE MINNESOTA BEER Beer Den Road Liquor Store
213252 7,948 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store
213119 7,881 XCEL ENERGY Electric Prairie Village Liquor Store
213167 7,705 ELECTRIC PUMP Equipment Parts Sewer Liftstation
213155 7,605 DAY DISTRIBUTING Misc Taxable Prairie View Liquor Store
213262 6,800 REDSTONE AMERICAN GRILL INC Deposits Escrow
213162 6,491 DPC INDUSTRIES INC Treatment Chemicals Water Treatment Plant
213202 6,158 HENNEPIN SOUTH SERVICES COLLAB Other Contracted Services Housing and Community Service
213074 6,000 RIGHTLINE DESIGN LLC Other Contracted Services Communications
213053 5,951 PAUSTIS&SONS COMPANY Transportation Den Road Liquor Store
213313 5,780 WINE MERCHANTS INC Transportation Prairie View Liquor Store
213278 5,632 SHORT ELLIOTT HENDRICKSON INC Other Contracted Services Sewer System Maintenance
213139 5,472 BELLBOY CORPORATION Transportation Prairie View Liquor Store
212938 5,409 BELLBOY CORPORATION Transportation Den Road Liquor Store
213006 5,404 IDENTISYS Capital Under$10,000 Public Safety Communications
213254 5,285 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Ice Arena Maintenance
213134 5,163 AMERICAN TEST CENTER INC Equipment Testing/Cert. Fire
213030 5,081 METRO SALES INCORPORATED* Other Rentals Customer Service
213057 4,979 PHILLIPS WINE AND SPIRITS INC Transportation Den Road Liquor Store
213013 4,855 JJ TAYLOR DISTRIBUTING MINNESO Transportation Den Road Liquor Store
212961 4,842 DAY DISTRIBUTING Misc Taxable Den Road Liquor Store
213299 4,784 VALLEY RICH CO INC Equipment Repair&Maint Water System Maintenance
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213035 4,658 MINNESOTA ATHLETIC APPAREL Clothing&Uniforms Fire
213090 4,345 STANDARD HEATING&AIR CONDITI Other Contracted Services Rehab
212993 4,216 HAGE,MIKE Equipment Repair&Maint Water System Maintenance
213131 4,164 AGGREGATE INDUSTRIES Asphalt Overlay Street Maintenance
212927 4,065 A-1 STRIPES INC Other Contracted Services Capital Maint.&Reinvestment
213176 3,895 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
213136 3,814 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
212982 3,769 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
213111 3,739 WINE MERCHANTS INC Transportation Den Road Liquor Store
213124 3,589 MADISON NATIONAL LIFE Disability Ins Employers Health and Benefits
213080 3,580 SEAFORTH ELECTRIC INC Building Repair&Maint. Water Treatment Plant
213132 3,426 ALEX AIR APPARATUS INC Equipment Testing/Cert. Fire
213281 3,423 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie View Liquor Store
213177 3,332 GENUINE PARTS COMPANY Operating Supplies Street Maintenance
213305 3,301 WALL TRENDS INC Contract Svcs-Gen.Bldg City Center Operations
213011 3,298 J&S SIDING AND GUTTERS LLC Other Contracted Services Rehab
212931 3,168 AGGREGATE INDUSTRIES Asphalt Overlay Street Maintenance
212984 2,897 GARDEN ROOM FRATELLI'S GARDEN Other Contracted Services Wine Club
213284 2,798 SRF CONSULTING GROUP INC Design&Engineering Improvement Projects 2006
213094 2,649 STREICHERS Equipment Parts Fleet Operating
213317 2,625 WM MUELLER AND SONS INC Gravel Sewer System Maintenance
213085 2,498 SOUTHERN WINE&SPIRITS OF MN Transportation Den Road Liquor Store
213102 2,438 UNITED RENTALS NORTHWEST INC Small Tools Storm Drainage
213169 2,425 ESS BROTHERS&SONS INC Repair&Maint.Supplies Water System Maintenance
213065 2,418 QUALITY HEATING AND AIR SERVIC Other Contracted Services Rehab
213106 2,299 VAN PAPER COMPANY Cleaning Supplies Facilites Operating ISF
213264 2,260 RETROFIT RECYCLING INC Waste Disposal City Hall-CAM
213245 2,241 NORTHSTAR MUDJACKING SPECIALIS Mudjacking Curbs Drainage
213238 2,140 MINNESOTA RECREATION&PARK AS Conference Expense Parks Administration
213148 2,081 CERIDIAN Ceridian IT Operating
213260 2,037 R&R SPECIALTIES OF WISCONSIN Contract Svcs-Ice Rink Ice Arena Maintenance
213224 2,000 MCGOUGH CONSTRUCTION Deposits Escrow
213234 1,950 MINNESOTA DEPARTMENT OF HEALTH Licenses&Taxes Water Treatment Plant
4303 1,890 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits
213009 1,856 INTERNATIONAL UNION OF OPERATI Union Dues Withheld General Fund
213110 1,605 WINE COMPANY,THE Transportation Prairie Village Liquor Store
213242 1,584 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
213326 1,575 HENNEPIN COUNTY SHERIFF'S OFFI Board of Prisoner Police
213328 1,572 LANDS END CORPORATE SALES Clothing&Uniforms Police
212985 1,478 GE CAPITAL Other Rentals Customer Service
212944 1,474 BRIAN'S INSULATION INC Other Contracted Services Rehab
213182 1,468 GOPHER STATE ONE-CALL OCS-Leak Detection Utility Operations-General
212968 1,435 DISC GOLF ASSOCIATION INC Building Materials Riley Lake
213225 1,406 MCQUAY INTERNATIONAL Contract Svcs-HVAC City Hall-CAM
212942 1,385 BOUND TREE MEDICAL LLC EMS Supplies Fire
213312 1,338 WINE COMPANY,THE Transportation Prairie Village Liquor Store
213293 1,283 TRAFFIC CONTROL CORPORATION Improvement Contracts Improvement Projects 2006
213206 1,277 HOHENSTEINS INC Beer Prairie Village Liquor Store
213300 1,274 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr
213082 1,272 SHADYWOOD TREE EXPERTS INC Other Contracted Services Douglas More House
213002 1,269 HIRSHFIELDS PAINT MANUFACTURIN Operating Supplies Park Maintenance
213204 1,269 HIRSHFIELDS PAINT MANUFACTURIN Operating Supplies Park Maintenance
212936 1,255 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage
213240 1,245 MIRACLE RECREATION EQUIPMENT C Other Assets Capital Impr/Maint Fixed
212978 1,213 FB LEOPOLD COMPANY INC,THE Equipment Parts Water Treatment Plant
213158 1,185 DEPARTMENT OF HUMAN SERVICES Other Contracted Services Park Maintenance
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
212987 1,149 GRAINGER Supplies-HVAC City Hall-CAM
213311 1,122 WILSONS NURSERY INC Landscape Materials/Supp Miller Park
213108 1,058 WESTWOOD PROFESSIONAL SERVICES Deposits Escrow
213095 1,049 SURLY BREWING CO Beer Den Road Liquor Store
213248 1,040 PAUL'S TWO-WAY RADIO Other Contracted Services Public Safety Communications
213322 1,021 ANDERBERG INNOVATIVE PRINT SOL Printing Police
213141 1,012 BUCK,NATHAN Other Contracted Services Softball
213237 1,010 MINNESOTA NATIVE LANDSCAPES Other Contracted Services Storm Drainage
212998 1,000 HARLEY CONSULTING&COACHING Other Contracted Services Recreation Admin
213032 950 MICHAELSON,ELIZABETH H Other Contracted Services Theatre Initiative
212974 930 ESS BROTHERS&SONS INC Repair&Maint.Supplies Sewer System Maintenance
213249 901 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store
213059 899 PITNEY BOWES Postage Customer Service
213123 875 READY WATT ELECTRIC Repair&Maint.Supplies Emergency Preparedness
213239 843 MINNESOTA TROPHIES&GIFTS Operating Supplies Fire
213186 833 GRANICUS INC Software Maintenance IT Operating
213092 827 STAPLES ADVANTAGE Office Supplies Customer Service
213146 792 CENTURYLINK Process Control Services Water Treatment Plant
213332 779 UNIFORMS UNLIMITED Clothing&Uniforms Police
213145 779 CATCO PARTS SERVICE Equipment Repair&Maint Fleet Operating
213277 758 SHERWIN WILLIAMS Equipment Repair&Maint Traffic Signals
212988 741 GRAPE BEGINNINGS Transportation Den Road Liquor Store
213196 737 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Sewer System Maintenance
213290 733 SURLY BREWING CO Beer Prairie View Liquor Store
213194 700 HARLEY CONSULTING&COACHING Operating Supplies Fire
213036 689 MINNESOTA CONWAY Operating Supplies Fire
4298 683 CERIDIAN Garnishment Withheld General Fund
213054 668 PAUTZ,ROGER Instructor Service Spring Skill Development
213219 645 KUSSMAUL ELECTRONICS CO INC Equipment Parts Fleet Operating
213267 640 RICK,ELIZABETH DEE Instructor Service Outdoor Center
212941 639 BONES,DUSTIN Tuition Reimbursement/School Water Treatment Plant
213330 634 STAPLES ADVANTAGE Office Supplies Police
213261 624 RAY,LEE Other Contracted Services Softball
213302 618 VINOCOPIA Transportation Prairie Village Liquor Store
212995 603 HALLOCK COMPANY INC Equipment Repair&Maint Water Treatment Plant
213072 598 RAY,LEE Other Contracted Services Softball
213008 595 IND SCHOOL DIST 272 Reimbursement Supplement Employment
212991 592 GUNDERSON,CONSTANCE L. Instructor Service Arts Center
213195 588 HD SUPPLY FACILITIES MAINTENAN Supplies-Plumbing City Hall-CAM
213147 583 CENTURYLINK Maintenance Contracts E-911 Program
213107 576 VINOCOPIA Transportation Den Road Liquor Store
213014 569 JOHN HENRY FOSTER MINNESOTA IN Maintenance Contracts Water Treatment Plant
213064 563 PROP United Way Withheld General Fund
213046 562 NORTHERN REO LLC AR Utility Water Enterprise Fund
213116 545 WORK CONNECTION,THE Other Contracted Services Park Maintenance
212939 540 BERGER,MITCHELL AR Utility Water Enterprise Fund
213097 531 TEE JAY NORTH INC Other Contracted Services Den Road Liquor Store
213152 525 CLAREYS INC Office Supplies Customer Service
213318 511 WORK CONNECTION,THE Other Contracted Services Park Maintenance
213164 511 EARL F ANDERSEN INC Signs Traffic Signs
213104 500 US HEALTH WORKS MEDICAL GRP MN Health&Fitness Fire
213190 500 GUNNAR ELECTRIC CO INC Other Contracted Services Rehab
213320 481 XCEL ENERGY Electric Den Road Building
212959 462 CRETEX CONCRETE PRODUCTS MIDWE Repair&Maint.Supplies Sewer System Maintenance
213218 460 KRAMER,TRENT C Other Contracted Services Softball
212940 460 BERNICK'S WINE Wine Domestic Den Road Liquor Store
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
212963 456 DELEGARD TOOL CO Small Tools Fleet Operating
213028 450 MCMAHON,MARY Insurance Claims Sewer Utility-General
213037 450 MINNESOTA NATIVE LANDSCAPES Other Contracted Services Storm Drainage
213115 448 WITT,BETH Mileage&Parking Aquatics&Fitness Admin
213231 446 MIDWEST ASPHALT CORPORATION Waste Blacktop/Concrete Street Maintenance
213209 440 JOHN DEERE LANDSCAPES/LESCO Repair&Maint.Supplies Park Maintenance
213168 437 ELIASON,STEVE J Other Contracted Services Softball
213307 437 WASTL,GREG Other Contracted Services Softball
213039 428 MNFIAM BOOK SALES Training Supplies Fire
213289 422 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
213100 420 TITAN ENERGY SYSTEMS Contract Svcs-Fire/Life/Safe Fire Station#1
213165 420 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous City Council
213187 419 GRAPE BEGINNINGS Transportation Prairie Village Liquor Store
213088 416 SPRINT Wireless Subscription IT Operating
213033 415 MIDWEST ASPHALT CORPORATION Waste Blacktop/Concrete Street Maintenance
213027 404 MATSON,TOM Small Tools Fleet Operating
213215 399 KIDS TEAM TENNIS LLC Instructor Service CC-Tennis
213233 397 MILLARD,CHRIS Tuition Reimbursement/School Police
213301 392 VERIZON WIRELESS Pager&Cell Phone Park Maintenance
213282 378 SPECIALIZED ENVIRONMENTAL TECH Landscape Materials/Supp Street Maintenance
213294 374 TRENCHERS PLUS INC Other Rentals Park Maintenance
213279 374 SHRED-IT Operating Supplies Police
212973 365 EPA AUDIO VISUAL INC Repair&Maint.Supplies Fire
213189 365 GREENSIDE INC Contract Svcs-Lawn Maint. City Hall-CAM
213327 360 INNOVATIVE GRAPHICS Operating Supplies Police
212932 358 AMERICAN RED CROSS Recreation Supplies Pool Lessons
212937 356 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
213023 350 KRAFT,MATTHEW E Other Contracted Services Theatre Initiative
213159 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
212986 347 GETTMAN COMPANY Misc Taxable Den Road Liquor Store
213040 344 MORGAN CREEK VINEYARDS Wine Domestic Den Road Liquor Store
213170 344 EULL'S MANUFACTURING CO INC Repair&Maint.Supplies Sewer System Maintenance
213161 340 DOMACE VINO Transportation Prairie Village Liquor Store
213157 336 DEALER AUTOMOTIVE SERVICES INC Equipment Parts Fleet Operating
213062 336 PRAIRIE OFFSET PRINTING Printing Assessing
212972 334 EARL F ANDERSEN INC Signs Traffic Signs
213163 330 DRIVER&VEHICLE SERVICES Operating Supplies Police
213156 327 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Customer Service
213272 323 SEAFORTH ELECTRIC INC Equipment Parts Water Treatment Plant
213288 320 STREICHERS Operating Supplies Police
213098 319 TEFLER LAWN&LANDSCAPING Other Contracted Services Park Maintenance
212957 319 COMMUNITY HEALTH CHARITIES United Way Withheld General Fund
213292 318 TKO WINES,INC Wine Imported Prairie View Liquor Store
213214 313 KEEPERS Clothing&Uniforms Fire
212953 311 CENTURYLINK Telephone IT Telephone
212970 306 DNR Awards Softball
213127 300 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
213044 296 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store
213073 295 REBS MARKETING Other Contracted Services Water Accounting
212950 290 CARVER COUNTY SHERIFF'S DEPT. Deposits Escrow
213244 288 NIHCA/MICHA. Other Contracted Services Community Center Admin
212935 287 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating
213126 285 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
213308 284 WEEDMAN,NICOLE Mileage&Parking Youth Programs Admin
213130 282 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Programs
213201 282 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213105 269 VALLEY NAT'L GASES-LOC 93 Small Tools Fleet Operating
213274 267 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal
213103 266 UNITED WAY United Way Withheld General Fund
213268 258 RIGID HITCH INCORPORATED Equipment Parts Fleet Operating
213222 254 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store
213255 254 QUALITY FLOW SYSTEMS INC Equipment Repair&Maint Sewer Liftstation
213091 247 STANLEY SECURITY SOLUTIONS INC Supplies-Security Fitness/Conference-Cmty Ctr
212928 243 A-SCAPE INC Contract Svcs-Lawn Maint Fire Station#4
213180 239 GINA MARIAS INC Operating Supplies Fire
213232 235 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie Village Liquor Store
213269 230 ROJAS,REGINA Conference Expense Planning
213256 221 QUALITY PROPANE Motor Fuels 3rd Sheet of Ice
212933 217 AMERICAN SOLUTIONS FOR BUSINES Clothing&Uniforms Concessions
213178 216 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store
213061 214 PRAIRIE LAWN AND GARDEN Small Tools Utility Operations-General
213031 213 METROPOLITAN FORD Equipment Parts Fleet Operating
213047 213 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
213154 213 CONSTRUCTION MATERIALS INC Operating Supplies Street Maintenance
212962 208 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Facilities Staff
213271 208 SCHWAB VOLLHABER LUBRATT SERVI Supplies-HVAC City Hall-CAM
212934 207 AMERIPRIDE LINEN&APPAREL SER Cleaning Supplies Prairie View Liquor Store
212983 205 FOERSTER,KERRY D Other Contracted Services Theatre Initiative
213270 205 ROTO-ROOTER Contract Svcs-Garden Romm Garden Room Repairs
213048 202 NORTHWEST RESPIRATORY SERVICE Operating Supplies Fire
213021 200 KOSAR,JOSE AR Utility Water Enterprise Fund
213079 200 SCHREITER,KAREN Deposits-P&R Refunds Community Center Admin
213081 198 SGC HORIZON LLC Legal Notices Publishing CIP Trails
212956 196 COMEANS,MICHAEL Tuition Reimbursement/School Water Treatment Plant
213000 195 HENNEPIN TECHNICAL COLLEGE Conference Expense Fire
213241 194 MOEN,SELMER AR Utility Water Enterprise Fund
213275 194 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie View Liquor Store
213118 191 WYDRA,TEEGAN Mileage&Parking Tree Disease
213143 190 CARLON,JOHN Mileage&Parking Water Treatment Plant
213128 188 A TO Z RENTAL CENTER Special Event Fees Prairie Village Liquor Store
212990 187 GREENSIDE INC Contract Svcs-Lawn Maint. City Hall-CAM
213304 184 VTI Contract Svcs-Security Fitness/Conference-Cmty Ctr
213133 180 AMERICAN BOTTLING COMPANY,THE Misc Taxable Prairie View Liquor Store
212949 175 CARLSTON,BRANDON Mileage&Parking Police
213228 169 METRO SALES INCORPORATED* Other Rentals Customer Service
212958 164 CONNEY SAFETY PRODUCTS Office Supplies Customer Service
213192 164 HAPPE-HUMES,JUDITH Landscape Materials/Supp Tree Disease
213144 162 CARVER COUNTY TREASURER Licenses&Taxes WAFTA
213003 161 HOLMES,TOM Other Contracted Services Softball
213086 160 SPIRIT APPAREL&STUFF Clothing&Uniforms Oak Point Operations
213026 160 LORENZ,JOYCE Travel Expense Communications
213135 158 AMERIPRIDE LINEN&APPAREL SER Janitor Service Prairie Village Liquor Store
213022 154 KOTCHEVAR,SUSAN Mileage&Parking Finance
213253 153 PINNACLE DISTRIBUTING Misc Taxable Prairie Village Liquor Store
213070 150 RAVEY,LEANNE Other Contracted Services Theatre Initiative
213263 150 REGIONS EMS CAR SEAT PROGRAM Conference Expense Police
213283 150 SQUARE CUT Other Contracted Services Senior Center Admin
213309 150 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Operating
213096 149 TACTICAL RIVER LLC Clothing&Uniforms Police
4304 149 OPTUM HEALTH FINANCIAL SERVICE Other Contracted Services Health and Benefits
213042 148 MUNICIPALS Other Contracted Services Organizational Services
212926 144 440400-NCPERS MINNESOTA PERA Health and Benefits
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213066 143 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
213184 142 GRAINGER Repair&Maint.Supplies Den Road Liquor Store
213058 140 PINNACLE DISTRIBUTING Misc Taxable Den Road Liquor Store
213183 139 GRAFIX SHOPPE Equipment Parts Fleet Operating
212996 136 HANCE UTILITY SERVICES INC Other Contracted Services Sewer Capital
213025 136 LAMERS,ANDREW Mileage&Parking Tree Disease
213285 136 STAPLES ADVANTAGE Office Supplies Customer Service
213227 129 MENARDS Supplies-General Bldg Fitness/Conference-Cmty Ctr
213171 124 EXTREME BEVERAGE Misc Taxable Prairie View Liquor Store
213287 115 STATE SUPPLY COMPANY Supplies-Plumbing City Hall-CAM
213197 115 HEALY,STEPHEN Other Contracted Services Softball
212929 114 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Programs
213069 106 RASPA,NICK AR Utility Water Enterprise Fund
212943 106 BOURGET IMPORTS Transportation Den Road Liquor Store
213093 105 STEELSMITH,MARY J Other Contracted Services Theatre Initiative
213121 105 ZIPPERER,EDWARD Other Contracted Services Theatre Initiative
4297 104 VANCO SERVICES Miscellaneous Community Center Admin
213325 103 GINA MARIAS INC Operating Supplies Police
213043 102 NALLAMALLI,MAURTHI Deposits-P&R Refunds Community Center Admin
212964 100 DEPARTMENT OF LABOR AND INDUST Contract Svcs-Elevator City Hall-CAM
212971 100 DURKEE,DAVID Other Contracted Services Theatre Initiative
212999 100 HAYEN,LINDA Other Contracted Services Theatre Initiative
213019 100 KAUNE,JENNIFER Other Contracted Services Theatre Initiative
213045 100 NONES,ABIGAIL Other Contracted Services Theatre Initiative
213078 100 SCHNEIDER,CRYSTAL G Other Contracted Services Theatre Initiative
213319 100 WYATT,VIRGINIA Deposits Community Center Admin
213295 100 UNDHEIM,NAOMI Mileage&Parking Community Center Admin
212948 95 BUSINESS JOURNAL,THE Dues&Subscriptions Assessing
213049 95 NOVAK STUMP REMOVAL Other Contracted Services Tree Disease
212960 94 CUSTOM HOSE TECH Equipment Parts Fleet Operating
212967 93 DIRECTV Cable TV Community Center Admin
212994 92 HAHN,MICHAEL J Other Contracted Services Softball
212965 91 DEPIETTO,KRIS Deposits-P&R Refunds Community Center Admin
213223 90 MATSON,TOM Small Tools Fleet Operating
213213 89 KALLIGHER,ANDREA Mileage&Parking Community Center Admin
213303 88 VOLUNTEER FIREFIGHTERS BENEFIT Dues&Subscriptions Fire
213198 85 HEFFERAN,CINDI Operating Supplies Day Care
213005 85 IAFCI MINNESOTA Tuition Reimbursement/School Police
213324 84 DIRECTV Operating Supplies Police
213052 83 PAINTER,JEREMY AR Utility Water Enterprise Fund
213166 79 EDEN PRAIRIE,CITY OF
213129 78 A-SCAPE INC Contract Svcs-Lawn Maint. Fire Station#3
213226 72 MEADOW GREEN LAWNS INC Other Contracted Services Storm Drainage
212976 69 FALCK,TIMOTHY R Other Contracted Services Softball
213273 68 SEELYE Equipment Repair&Maint Water Treatment Plant
213084 68 SHRED-IT Other Contracted Services Police
213034 68 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating
213024 68 LACROIX,MICHAEL Operating Supplies Senior Center Programs
213243 68 MULCAHY COMPANY INC Supplies-HVAC Fitness/Conference-Cmty Ctr
213075 66 ROHDE,ANDREW Operating Supplies Police
213140 65 BOLD,PAULINE Other Contracted Services Outdoor Center
212954 63 CLARK,DAVID W AR Utility Water Enterprise Fund
213087 62 SPRINT Telephone Engineering
212975 62 FAIRWAY WOODS ASSOCIATION AR Utility Water Enterprise Fund
213329 61 PETSMART Canine Supplies Police
213051 60 OWENS,SARAH Deposits-P&R Refunds Community Center Admin
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213010 56 J P COOKE CO,THE Operating Supplies Engineering
213020 56 KETTELL,PAULA Deposits-P&R Refunds Community Center Admin
213323 55 BOBBY&STEVE'S AUTO WORLD EDE Equipment Repair&Maint Police
213083 54 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store
212977 53 FASTENAL COMPANY Equipment Repair&Maint Park Maintenance
213050 53 NUCO2 INC Supplies-Pool Pool Maintenance
213175 53 FERRELLGAS Motor Fuels Fleet Operating
213297 53 URBAN ENTERPRISES Inspection Fee Housing Inspections
213250 52 PHAM,KATIE Deposits-P&R Refunds Community Center Admin
213101 51 UNDERHILL,JOSEPHINE A AR Utility Water Enterprise Fund
212966 51 DILLON,JAMIE Tuition Reimbursement/School Fitness Classes
213029 50 MERLINS ACE HARDWARE Operating Supplies Riley Lake Beach
213041 50 MRPA Conference Expense Park Maintenance
213174 50 FB LEOPOLD COMPANY INC,THE Equipment Parts Water Treatment Plant
213235 50 MINNESOTA DEPARTMENT OF HEALTH Licenses,Permits,Taxes Wellhead Protection Plan
212930 49 ABIYEV,VAGIF Deposits-P&R Refunds Community Center Admin
213012 47 JACKSON,SHIRLEY Accounts Receivable Community Center Admin
213153 47 COMCAST Dues&Subscriptions City Council
213125 46 PARON,JASMINE Deposits Escrow
213265 45 RICE,AMY Deposits-P&R Refunds Community Center Admin
213172 44 FASTENAL COMPANY Equipment Parts Fleet Operating
213151 44 CITY OF ST LOUIS PARK Conference Expense Economic Development
213063 43 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Operating
213286 43 STATE OF MINNESOTA Miscellaneous DWI Forfeiture
212992 43 HACH COMPANY Laboratory Chemicals Water Treatment Plant
212945 42 BRILL,JOHN AR Utility Water Enterprise Fund
213137 40 BEDFORD,VARLAND&HARRIET Deposits Community Center Admin
213149 40 CHAN,RICKY&CHRISTINA Deposits Community Center Admin
213203 40 HICKMAN,JON Instructor Service Outdoor Center
213173 40 FASTSIGNS Operating Supplies Senior Center Admin
212980 39 FERRELLGAS Motor Fuels Fleet Operating
213077 38 SCHARBER&SONS Equipment Parts Fleet Operating
213185 36 GRAND PERE WINES INC Wine Imported Prairie View Liquor Store
212951 35 CENTER POINTE ENERGY Cash Over/Short General Fund
213001 35 HIRABAYASHI,CHRISTA Deposits-P&R Refunds Community Center Admin
213055 35 PETERSON,SHARON Deposits-P&R Refunds Community Center Admin
213109 35 WINCEK,SARAH Deposits-P&R Refunds Community Center Admin
213120 35 ZELENKA,KRISTI Deposits-P&R Refunds Community Center Admin
213122 35 FIRE MARSHALS ASSN OF MINNESOT Dues&Subscriptions Fire
212955 34 COMCAST LOGIS IT Operating
213004 32 HOME DEPOT CREDIT SERVICES Supplies-General Bldg Fire Station#1
213207 32 IND SCHOOL DIST 272 Building Rental Community Band
213306 31 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating
213205 30 HODGDON,DONALD&PAT Deposits Community Center Admin
213310 30 WILLIAMS,DENNIS&BONNIE Deposits Community Center Admin
213179 28 GILBERT,GORDON Deposits-P&R Refunds Community Center Admin
212969 27 DISPLAY SALES Supplies-General Bldg Senior Center
213331 27 STREICHERS Clothing&Uniforms Police
212946 26 BRINK,ROBERT AR Utility Water Enterprise Fund
212947 26 BUCHHOLZ,ROBERT AR Utility Water Enterprise Fund
213296 23 UNLIMITED SUPPLIES INC Equipment Parts Fleet Operating
213236 23 MINNESOTA DEPT OF HEALTH Tuition Reimbursement/School Water Treatment Plant
213142 20 BUSHNELL,LAWRENCE Deposits Community Center Admin
213181 20 GOEDJEN,TIFFANY Deposits Community Center Admin
213191 20 HANISCH,RYAN Deposits Community Center Admin
213193 20 HARGESHEIMER,BRUCE Deposits Community Center Admin
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
213216 20 KINGREY,JERRY Deposits Community Center Admin
213221 20 MAHJU,DEEPIKA Deposits Community Center Admin
213247 20 OLSON,AMY Deposits Community Center Admin
213276 20 SHAVLIK,MICHAEL Deposits Community Center Admin
213150 18 CHRISTENSEN,MARGE Deposits-P&R Refunds Community Center Admin
213217 18 KLOECKNER,LINDA Deposits-P&R Refunds Community Center Admin
213298 18 VALLEY NAT'L GASES-LOC 93 Other Rentals Sewer System Maintenance
213266 16 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
212979 13 FELKER,BARBARA Deposits-P&R Refunds Community Center Admin
213007 13 IDEXX DISTRIBUTION CORP Laboratory Chemicals Water Treatment Plant
213071 13 RAY N WELTER HEATING Cash Over/Short General Fund
213018 11 KANE,MICHAEL AR Utility Water Enterprise Fund
213230 11 METROPOLITAN FORD Equipment Parts Fleet Operating
213076 10 SCHACHT,SARAH Deposits-P&R Refunds Community Center Admin
213199 10 HEINEN,MILLIE Deposits-P&R Refunds Community Center Admin
213038 9 MINNESOTA VALLEY ELECTRIC COOP Electric Riley Creek Woods
4306 9 VANCO SERVICES Bank and Service Charges Sewer Utility-General
1,792,276 Grand Total