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Home My WebLink AboutCity Council - 02/18/1997 AGENDA JOINT CITY COUNCIL/SCHOOL BOARD/ LEGISLATION DELEGATION MEETING TUESDAY, FEBRUARY 18, 1997 6:30 PM, CITY CENTER Heritage Room IV CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens SCHOOL BOARD: Chair Karen V. Norman, Mary G. Endorf, Ann H. Yonamine, Mark E. Kantor, Carol L. Bomben, David W. Hann, and Barbara Gabbed LEGISLATIVE DELEGATION: County Commissioner Randy Johnson, Senator Edward C. Oliver, State Representative Thomas Workman, Senator Roy W. Terwilliger, State Representative Erik Paulsen, Senator William Belanger, Jr., State Representative Alice Seagren, and State Representative Ken Wolf CITY/SCHOOL STAFF: City Manager Carl Jullie, Assistant City Manager Chris Enger, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Public Works Eugene Dietz, School District's Public Information Coordinator Judy Schell and Director of Community Educational Services Jeanne Zetah, Council Recorder Jan Nelson ROLL CALL I. CALL TO ORDER - MAYOR HARRIS II. INTRODUCTIONS III. UPDATE FROM LEGISLATORS IV. SPECIAL ISSUES - CITY V. SPECIAL ISSUES - SCHOOL DISTRICT VI. ADJOURN (7:20 PM) AGENDA EDEN PRAIRIE CITY COUNCIL TUESDAY, FEBRUARY 18,. 1997 7:30 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant City Manager Chris Enger, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Public Works Eugene Dietz, City Attorney Ric Rosow, and Council Recorder Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION OF CERTIFICATES OF APPRECIATION TO BFI/WOODLAKE SERVICES, EDEN PRAIRIE, AND ROSEMOUNT INC., EDEN PRAIRIE I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS II. OPEN PODIUM III. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 4, 1997 IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. RESOLUTION FOR THE DISPOSAL OF TAX FORFEITED LAND C. ADOPTION OF THE 1997 REVISED PURCHASING PROCEDURES City Council Agenda Tuesday, February 18, 1997 Page Two D. RESOLUTION APPROVING COOPERATIVE CONSTRUCTION AGREEMENT WITH HENNEPIN COUNTY FOR CSAH 4/HIGH SCHOOL ENTRANCE/EDENWOOD DRIVE PROJECT, I.C. 96- 5404 E. RESOLUTION RECEIVING REVISED FEASIBILITY STUDY FOR SUNNYBROOK ROAD IMPROVEMENTS, I.C. 94-5363 F. PURGATORY CREEK ESTATES (1996) by Barry and Brian Post. Approval of a Developer's Agreement for Purgatory Creek Estates. Location: 12381 Sunnybrook Road. V. PUBLIC HEARINGS/MEETINGS A. ALBIN CHAPEL by Albin Chapel. Request for Planned Unit Development Amendment Review on 2.56 acres, Planned Unit Development District Review on 2.56 acres, Zoning District Amendment in the Office Zoning District on 2.56 acres, Site Plan Review on 2.56 acres, and Preliminary Plat of 5.22 acres into 2 lots. Code Amendment to amend Section 11.20 of City Code adding Funeral Homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. (Resolution for PUD Amendment Review, Ordinance for PUD District Review and Zoning District Amendment and Resolution for Preliminary Plat and Ordinance for Code Amendment) B. ONKEN PROPERTY by Paul and Kris Onken. Request for Rezoning from Rural to R1-13.5 on 2.27 acres for one single family home. Location: 17809 West 62nd Street. (Ordinance for Rezoning from Rural to R1-13.5) C. CODE CHANGE (Lot Width) A proposed code change to amend the City Code regulation relating to changing the minimum lot width and size to 24 feet and 3,000 respectively for RM District, clarifying the RM-6.5 setback as 10 foot minimum either side, eliminating maximum coverage for residential districts, and clarifying the maximum density of the RM-6.5 and RM-2.5 District at 6.7 units/acre and 17.4 units/acre respectively. City Council Agenda Tuesday, February 18, 1997 Page Three D. EDEN PRAIRIE MAINTENANCE FACILITY by the City of Eden Prairie. Request for PUD Concept Review on 7.6 acres, PUD District Review and Zoning District Change from 1-5 to 1-2 on 7.6 acres and Site Plan Review of 7.6 acres. Location: 15150 Technology Drive. (Resolution for PUD Concept Review, Ordinance for PUD District Review and Zoning District Change) E. DEVELOPMENT DISTRICT NO. 1 AND TAX INCREMENT FINANCING DISTRICTS NOS. 1, 2, 3, 4, 5, 6 & 7; AMENDMENTS TO THE DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLANS THEREFOR VI. PAYMENT OF CLAIMS VII. ORDINANCES AND RESOLUTIONS VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. CONSIDERATION OF ADDITIONAL NOISE FENCE ALONG CSAH 62, I.C. 52-103 B. MnDOT DESIGN CHANGE FOR THE 212/PRAIRIE CENTER DRIVE INTERCHANGE IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. HOUSING, TRANSPORTATION & SOCIAL SERVICES BOARD JHTSSB) - Update on HOPE Program B. 1-494 CORRIDOR COMMISSION - Proposed Changes to 1-494 Commission X. APPOINTMENTS A. ARTS COMMISSION - Appointment of 3 Members to the Arts Commission for three-year terms B. BOARD OF APPEALS & ADJUSTMENTS - Appointment of 3 Members to the Board of Appeals & Adjustments for three-year terms City Council Agenda Tuesday, February 18, 1997 Page Four C. ENVIRONMENTAL & WASTE MANAGEMENT COMMISSION - Appointment of 2 Members to the Environmental & Waste Management Commission for three-year terms D. FLYING CLOUD AIRPORT ADVISORY COMMISSION - Appointment of 2 Citizen Members to the Flying Cloud Airport Advisory Commission for three-year terms E. HERITAGE PRESERVATION COMMISSION -Appointment of 3 Members to the Heritage Preservation Commission for three- year terms F. HOUSING, TRANSPORTATION & SOCIAL SERVICES BOARD - Appointment of 6 Members to the Housing, Transportation & Social Services Board as follows: 1 Citizen-at-Large/Senior Issues Task Force for one-year term; 1 Citizen-at-Large/Human Services for two-year term; 1 Citizen-at-Large/Housing for three-year terms; 1 Planning Commission Representative for one- year term; 1 Parks, Recreation & Natural Resources Commission Representative for a one-year term, and 1 Human Rights & Diversity Commission Representative for a one-year term G. HUMAN RIGHTS & DIVERSITY COMMISSION - Appointment of 3 Members to the Human Rights & Diversity Commission for three-year terms H. PARKS, RECREATION & NATURAL RESOURCES COMMISSION -Appointment of 2 Members to the Parks, Recreation & Natural Resources Commission for three-year terms I. PLANNING COMMISSION - Appointment of 2 Members to the Planning Commission for three-year terms J. BOARD OF REVIEW - Confirm the appointment of 5 members to the 1997 Board of Review City Council Agenda Tuesday, February 18, 1997 Page Five XI. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. MAYOR JEAN HARRIS - Direction regarding review of board and commission roles and responsibilities B. REPORT OF CITY MANAGER C. REPORT OF DIRECTOR OF PARKS, RECREATION & NATURAL RESOURCES 1. Recommendation to Cancel the 1997 4th of July Celebration and Request the Transfer of Funds from the 4th of July Celebration Budget to Support July 4th Community Leisure Opportunities, July as Recreation and Parks Month Activities, and Computer Hardware & Software for Registration & Facility Scheduling D. REPORT OF DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT E. REPORT OF DIRECTOR OF PUBLIC WORKS 1. Review Funding Alternatives for Intersection Siqnalization Project at TH 212/Fountain Place F. REPORT OF CITY ATTORNEY XI1. OTHER BUSINESS XIII. ADJOURNMENT 'TEE R UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, FEBRUARY 4, 1997 7:30 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra- Lukens CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant City Manager Chris Enger, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Public Works Eugene Dietz, City Attorney Ric Rosow, and Council Recorder Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL Councilmember Thorfinnson was absent. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Jullie added item XI.B.3. Set Date and Time for 1997 Board of Review. Tyra- Lukens added item XI.A.1. Snowplowing at Mailboxes. Case added item XI.A.2. Snowplowing Pathways. MOTION: Tyra-Lukens moved, seconded by Case, to approve the Agenda as published and amended. Motion carried unanimously. II. OPEN PODIUM III. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY, JANUARY 21, 1997 MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to approve as published the Minutes of the City Council Meeting held Tuesday, January 21, 1997. Motion carried unanimously. IV. SSZNSENT_ ALEN12AR A. CLERK'S LICENSE LIST I CITY COUNCIL MINUTES February 4, 1997 Page 2 B. UNITED HEALTHCARE SERVICES, INC, by United Healthcare Services, Inc. 2nd Reading of Ordinance 3-97-PUD-2-97 for PUD District Review on 10.4 acres and Zoning District Amendment in the I-2 Zoning District on 10.4 acres, Adoption of a Site Plan Review on 10.4 acres and Approval of a Developer's Agreement for United Healthcare Services, Inc. Location: Technology Drive and Prairie Center Drive. Ordinance 3-97-PUD-2-97 for PUD District Review and Zoning District Amendment and Resolution 97-21 for Site Plan Review) C. FLOOD PLAIN CODE AMENDMENT 2nd Reading Ordinance 4-97 amending Flood Plain Code. (Ordinance 4-97) D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH AEC ENGINEERING FOR DESIGN AND INSPECTIONS SERVICES FOR HIDDEN PONDS WATER STORAGE TANK EXTERIOR PAINTING, I.C. 97-5430 E. 1ST AND 2ND READING OF ORDINANCE 5-97 AMENDING ORDINANCE NO. 49-96, SECTIONS 5.45 AND 9.14 Regarding item E, Tyra-Lukens asked how we are making sure that professional applicators are aware of the regulations. Dietz said we hired an Environmental Engineer in December who is in the process of assembling a mailing list based on one used by the City of Plymouth. They also plan to have an article in the next City newsletter to inform property owners. MOTION: Case moved, seconded by Butcher-Younghans, to approve items A- E on the Consent Calendar Motion carried unanimously. V. PUBLIC HEARINGS/MEETINGS A. DON PABLO RESTAURANT by DF & R Restaurants, Inc. Request for PUD District Review on 2.12 acres, Zoning District Amendment in the C-Reg-Ser Zoning District on 2.12 acres, and Site Plan Review on 2.12 acres. Location: North of 494, west of Prairie Center Drive, south of Viking Drive. (Ordinance for PUD District Review and Zoning District Amendment) Jullie stated official notice of this Public Hearing was published on January 2, 1997 in the Eden Prairie News and mailed to 8 property owners. The site plan for this project shows construction of a 7,716 square foot, 272-seat restaurant. The site is located north of I-494, west of Prairie Center Drive, and south of Viking Drive. Steve Hale, representing DF & R Restaurants, noted they will accept the staff recommendations and will raise the brick parapet wall. 2 CITY COUNCIL MINUTES February 4, 1997 Page 3 Enger briefly reviewed the site plan. He said the Planning Commission recommended approval of the request on a unanimous vote at the January 13, 1997, meeting, per the recommendations of the Staff report of January 10, 1997. The project was not reviewed by the Parks, Recreation & Natural Resources Commission. There were no comments from the audience. MOTION: Case moved, seconded by Butcher-Younghans, to close the Public Hearing; to approve 1st Reading of the Ordinance for PUD District Review, Zoning District Amendment in the C-Regional-Service Zoning District, and Site Plan Review on 2.12 acres; and to direct Staff to prepare the Development Agreement incorporating Commission and Staff recommendations, including the requirement for a 3-foot high brick parapet wall around the entire building rooftop to physically screen all the rooftop mechanical equipment. Motion carried unanimously. B. KOPESKY ADDITION by Wayne Kopesky. Request for Rezoning from Rural to R1-13.5 on 5.32 acres, and Preliminary Plat of 5.32 acres into 13 lots. Location: West 82nd Street. (Resolution 97-22 for Preliminary Plat) . Jullie said official notice of this Public Hearing was published on September 4, 1996 in the Eden Prairie News and mailed to 69 property owners. The project involves the platting of 5.32 acres into 13 residential lots and is located north of West 82nd Street and east of Dell Road. Jennifer Posmer, representing the developer, was present for questions. Enger said the Planning Commission unanimously recommended approval of this project at its June 24, 1996 meeting, per the recommendations of the Staff Report of June 21, 1996. He said the item holding up the development was the issue of storm water drainage and how that affected the surrounding property. That issue has now been resolved. There was one small, isolated wetland identified on this project, but the area on the adjacent property has not been identified. They believe the wetland will probably not require mitigation because of its size and isolated nature. If on-site mitigation is required, there would be one lot lost from the project. He said the Parks Commission did not review the project. Case asked why it was not reviewed by the Parks Commission in view of the wetlands issue. Enger said the Parks Department Staff looks at each project in terms of having a review by the Parks Commission. Wetlands isn't necessarily one of Parks' issues, especially the smaller one, often it is more in the Engineering Department. S I CITY COUNCIL MINUTES February 4, 1997 Page 4 Case then asked if there is a chance of not requiring mitigation because of the change in the State law. Al Gray, Senior Engineer, said the State Wetland Act states that construction of a pond within a wetland is in itself not an impact. There might be some minor fill to create a berm around it but it could be mitigated on site. That issue'ias to be confirmed when the snow melts. The critical permitting would be that, if it is connected to a larger wetland district, it comes under Corps jurisdiction and they would require mitigation. He said they would set up in the Developer's Agreement to cover such contingencies. There were no comments from the audience. MOTION: Butcher-Younghans moved, seconded by Case, to close the Public Hearing; to approve 1st Reading of the Ordinance for Rezoning from Rural to R1-13.5 on 5.32 acres; to adopt Resolution 97-22 for Preliminary Plat approval of 5.32 acres into 13 lots; and to direct Staff to prepare the Development Agreement including Commission and Staff recommendations. Motion carried unanimously. VI. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Butcher-Younghans, to approve the Payment of Claims as submitted. Motion carried on a roll call vote, with Butcher-Younghans, Case, Tyra-Lukens and Harris voting "aye." VII. ORDINANCES AND RESOLUTIONS VIII. PETITIONS, REQUESTS AND COMMUNICATIONS IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS X. APPOINTMENTS XI. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Snowplowing at Mailboxes Tyra-Lukens said some residents have had their mail delivery stopped because the trucks can't get close enough to get mail in the boxes. She asked Staff to review the homeowners' responsibility for mailboxes. Dietz said the City policy is to not clear mailboxes, but they do plow within a foot of the boxes. The rest of the distance is the responsibility of the homeowners. They have received phone calls from property CITY COUNCIL MINUTES February 4, 1997 Page 5 owners about the difficulty in removing snow after repeated snowfalls and plowing operations. Tyra-Lukens thought we should use the community newsletter to alert people to this issue. 2. Snowplowing Pathways Case noted we seem to clear the trails around Round Lake and Staring Lake but we do not always clear access paths to those trails. He asked if we have any sort of priority system to clear the bike trails. Dietz said he thought we have four priority categories: walking routes next to schools are first; the main transportation trails are second; some of the recreation trails around the lakes are next; and sidewalks are last. In years with smaller snowfalls we have been able to clear the 8-foot pathways with a pickup; however, this year we have needed a snowblower or a bobcat to clear them. One of our two snowblowers has been broken for part of this season, and clearing with a bobcat is very slow. Case asked if this might be an area to subcontract out in order to have a trail system that can be used all seasons of the year. Dietz said we had a task force that involved some of the union staff and management to look at ways to be more effective. They searched for rental companies to do some of this, but there just isn't anything available for rent. Butcher-Younghans said there is a need for temporary striping on Pioneer Trail west from Hwy 169. The road is very dangerous because you can't see the stripe in the middle of the road. Dietz said he would look into it. B. REPORT OF CITY MANAGER 1. Set Topics/Dates for Future Council Workshops Jullie asked Councilmembers to review and confirm the updated schedule for future workshops. Harris asked Councilmembers to let the City Manager know about vacations and conferences that would conflict with the schedule. Case noted it is very difficult for all members to make every meeting. Harris thought there are some meetings where we would want to have a majority of the Council available. CITY COUNCIL MINUTES February 4, 1997, Page 6 Case thought we should make a good faith effort to get together with the School Board once or twice a year. Tyra-Lukens asked if the February 25th meeting with the School Board is still tentative. Jullie said they have not heard back from Mr. Gaselin to confirm the date. 2. Authorize Additional Expenditures for City Center Security Improvements As outlined in the Staff Report of February 4, 1997, Jullie said Staff is requesting authorization to use carry-over funds from the 1996 Budget Contingency Allocation for security improvements at the City Center. These improvements would include installing a glass partition wall at the entrance to the Administration area near the Information Desk. Also, sixteen additional doors would be added to the existing card reader system installed in the Police Department. These additional security measures are recommended for the safety of City personnel and to better facilitate the movement of personnel between departments. Jullie noted the original estimate of$41,000 in the Staff Report has been revised to $31,000. Case was particularly concerned that the reception area is so far back from the front entrance. He asked if there are any long-term plans to move it forward. Jullie said we have been looking at that reception area function and are proposing some Staff changes because the Police Department also has an information reception desk. They have done some things with signage, but there are other things we can and should be doing. Tyra-Lukens asked how we are going to handle the situations with neighborhood groups and meetings in the evenings. Jullie said one of the possibilities is to change hours for the information desk. We could have two part-time workers during some of the busy evening hours. That issue will be part of the decision-making process. Harris commented it is unfortunate that we even need to consider this, but we do need to look at it as a positive step in terms of employee safety. MOTION: Tyra-Lukens moved, seconded by Case, to authorize Staff to carry-over into 1997 the sum of$31,000 from 1996 Budget Contingency Funds to be used for security improvements to the Eden Prairie City Center, as per the Staff agenda report of February 4, 1997. Motion carried unanimously. CO CITY COUNCIL MINUTES February 4, 1997 Page 7 2. Set Date and Time for 1997 Board of Review Jullie said Staff is recommending we set a date of Thursday, April 24, 1997 at 7:00 p.m. for the 1997 Board of Review, with Tuesday, May 13, 1997 as the follow-up meeting. MOTION: Tyra-Lukens moved, seconded by Case, to set Thursday, April 24, 1997, at 7:00 p.m., and Tuesday, May 13, 1997, at 7:00 p.m. as the date and time for the 1997 Board of Review. Motion carried unanimously. C. REPORT OF DIRECTOR OF PARKS, RECREATION & NATURAL RESOURCES D. REPORT OF DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT E. REPORT OF DIRECTOR OF PUBLIC WORKS F. REPORT OF CITY ATTORNEY XII. OTHER BUSINESS XIII. ADJOURNMENT MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to adjourn the meeting. Motion carried unanimously. Mayor Harris adjourned the meeting at 8:05 p.m. 7 OP CITY COUNCIL AGENDA DATE: eCJen SECTION: Consent Calendar 2-18-97 prairie DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance - Pat Solie Clerk's License Application List IV.A. These licenses have been approved by the department heads responsible for the licensed activity. CONTRACTOR(MULTI-FAMILY& COMM.) PLUMBING (continued) S A Anderson Construction Inc Nova Frost Inc BAC Inc Olberg Construction Cycle Software Services Penn Plumbing Genuine Construction Inc Plumbing Systems Inc Charles Holmes Plumm Inc LaMettry Inc Steve Pokorny Plumbing Lumonics Corporation Richfield Plumbing Company The Maintenance Team Ridgedale Plumbers McGough Construction Co Inc Roseville Plumbing&Heating Moen Leuer Construction Inc Steve Schmit Plumbing Penn-Co Construction Inc Dale Sorensen Company The Rottlund Company Inc Tschida Bros Plumbing Rutledge Construction Co Ullom Plumbing Service S & W Plastics Inc Weld& Sons Plumbing Swedenborg-Shaw Construction Inc Widmer Incorporated Welsh Construction Corporation Zachman Bros Inc GASFITTER Zeman Construction Company Advanced Heating& Cooling Inc PLUMBING Air Conditioning Associates Inc Alpine Heating Buchman Plumbing Co Inc Buchman Plumbing Co Inc Donahue Mechanical Inc Delmar Furnace Exchange Inc Leon Duda Plumbing Services Donahue Mechanical Inc H& H Plumbing Leon Duda Plumbing Services Harris Contracting Company Golden Valley Heating & A/C Hutton& Rowe Inc H & H Plumbing Kelly Plumbing& Heating Inc Harris Contracting Company Klamm Mechanical Contractors Inc Home Energy Center Lakeside Plumbing & Heating Kelly Plumbing & Heating Inc Major Mechanical Inc Kleve Heating & A/C Inc R J Miller Plumbing& Heating Inc Lakeside Plumbing & Heating Neu Plumbing Neu Plumbing February 18, 1997 1 EPCITY COUNCIL AGENDA DATE: ecJen SECTION: Consent Calendar 2-18-97 prairies DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance - Pat Solie Clerk's License Application List IV.A. GASFITTER(continued) UTILITY INSTALLER O'Keefe Mechanical Inc J B Diggers Inc Rickert Heating&A/C Inc Olberg Construction Dale Sorensen Company United Water& Sewer Company Suburban Air Conditioning Widmer Incorporated HEATING & VENTILATING COMMERCIAL KENNEL Advanced Heating& Cooling Anderson Lakes Animal Hospital P A Air Conditioning Associates Inc Alpine Heating PRIVATE KENNEL Delmar Furnace Exchange Inc Donahue Mechanical Inc Steve Peterson- 15502 Michele Lane Golden Valley Heating &A/C Home Energy Center Kleve Heating&A/C Inc O'Keefe Mechanical Inc Rickert Heating &A/C Inc Suburban Air Conditioning Swanson Heating&A/C Total Refrigeration Systems Inc Westair, Inc February 18 1997 2 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2/18/97 SECTION: Consent Calendar ITEM NO. o DEPARTMENT: P ITEM DESCRIPTION: Resolution Authorizing the Disposal of Tax Stuart A. Fox , Forfeited Lands Non-Conservation List 969 Attached is a list received from Hennepin County certifying one parcel as tax forfeited. This property is tax forfeit to the State of Minnesota for non payment of property taxes and as provided in State Statute 282,Hennepin County has requested the City to make a recommendation as to the disposal of this parcel. The City has the option approving the parcel for public auction, for sale of the parcel to an adjacent property owner, to withhold the property from auction for one year, or request conveyance of the property to the City for public use. The parcel listed on the non-conservation list is as follows: • PIN 23-116-22-31-0004 • Legal Description: Outlot A of Meadow Park Second Addition • There are no pending specials on the parcel. BACKGROUND: The staff has reviewed this parcel and recommends that it be retained for public purposes for the following reasons: 1. Currently there is a bituminous trail across a portion of this parcel, which provides transportation to the public along Homeward Hills Road. 2. The parcel is located on the intersection of Larkspur and Homeward Hills Road, and with the City retaining ownership sight distances at this corner will remain clear and free from obstruction. RECOMMENDATION: The staff would recommend the City Council approve the resolution authorizing the City to make application to Hennepin County for conveyance to the City for public use without monetary consideration. SAF:mdd Febll.memo/Stu 1 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. A RESOLUTION AUTHORIZING THE DISPOSAL OF TAX FORFEITED LAND WHEREAS, the City of Eden Prairie has received from the County of Hennepin Non- Conservation List 969-NC, which lists 1(one) property in said municipality which has become property of the State of Minnesota for non payment of real estate taxes, (list attached), and WHEREAS,provided in Minnesota Statute 282,the City Council is asked to determine the disposal of these parcels of land, and WHEREAS, the City can approve the parcels for public auction, or approve sale of the parcels to adjacent landowners, or request conveyance to the City for public use without monetary consideration,or request that the parcel be withheld from public auction for one year. NOW, THEREFORE, BE IT RESOLVED that the City of Eden Prairie does request the Board of Hennepin County to approve the disposal of this parcel in the following way: • The parcel should be classified as non-conservation. • The parcel should be conveyed to the City of Eden Prairie for roads and right-of-way purposes. ADOPTED by the City Council of the City of Eden Prairie this 18th day of February 1997. Jean L.Harris, Mayor ATTEST: John D.Frane, City Clerk SEAL TaxRes/Stu Z o 7 5_ a e • ( .0 �- 713 1 1t ; I i' •4. ga3-1;- 6- of 11) _ _ ,;▪ �� al /. -� Q' ct.o s .t ;�; (b a Y r (,62) 111 y n. h- _ 1b� (SS) R � _. _• :•1.$-s; .-- • O ( I 3) OS�K :31.5 . f 0' • Ou1Lut n ... b.t, ,N L90 z2 .b .t,�(1 ) ! +t .3 ,, n o� _ 5 t • \'' / ! • r• - f8c.c ," ' ' ` t24) , xp- �— + ; 71 (�ci) a � 0 & > tof �'r- re) ( 14) // (5 ) � - , { Oo.ub to'-1-1-2 ._ tiU .5t a • g !`— ,,`Pl p'y7 �� - 10 t b 9+ 7� z a "IFh 'fit' -6 Z. 2 •' _ GGam/�` 5. . 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IS 6.11t:. r' l IU) ..•'L `_=_-` 1_ •\�S •/rL 6 to r.. ` i3�..i0 • 1l ;,!--:',:vs.... x„ \ )5 t • ../ • ' CERTIFICATE OF SURVEY 4444,R.eoatine, Pied. • 8713 DUPONT AVENUE SOUTH • • tmi:11/' BLOOMINGTON, MINN. 55420 ' igit.:'.. se &I 888-2084 Tit LAND SURVEYORS 111:111,- .7., / '' '' '4 ..,zi .... g ....................._. / • ,,...., Survey for: N citi 4- ' N--_. •ro'.944410 --I WOODSMEN CONSTRUCTION 14, : . \ , kl . . . „,., • Nie V . DESCRIPTION: 1 . • - 1 Lot 18, Block 3, , ; . / b MEADOW PARK IQ . • ".< ItCzelfS4 ' i \. f V $ 1 . • / . ‘4) 11 1 , i 3.60 • ,01/4 / - 44 4. azzs- ,, 0 112Z / ,,, ',,AOP - - ?.F.: ,oe)fr 012, 10 '' • ' o• N !,I, OrSe : I , N Oqi . ‘ . , _-- A 4:41/1 . au Vilik 1\i‘Sk ri4 4 . .....m... • i 4 , ( loti t)• i _-.001.- di, (..... .... 1.1.•1 , .01 z go. I '4 4.5.1._ -------- KY -\ °' litiar.1 ti) . ....,,z. /..t• . 40=-4(30.is • 64 / . 9 -- Arzfz- ., • . -?4,1.-e........... b -,e„, . - , &WILE Proposed Grades: t.,./NOuirder Li,,,11 fi.•!J vn_rify elevation nnd • Top of Blocks 828.1_ Garage floor dez72.. • Basement floor azd.... iocation of sewer and Circled elevations are proposed, otb-Ws-ire existing. • prior to clrig footings. nuAder Bench Mark, Invert of MH #11 El = 822.0 5 . assumes all responsibility for problem rewil:ing III failure to do so We hereby certify that this is a true and correct representation of a survey of the boundaries.of the land above described and of the location of all buildings, if any, thereon and all visible encroachments, if any, from or on said d. Dated this 2nd day of December . . . . , N. _Zek.e...d,t_. /z/i.s/e4 ‘,/ / DA' esota Registration No. 9018 Li ' AlriVita LIST 969-NC CONSERVATION & NON-CONSERVATION LANDS Property ID Number SPECIAL Conservation=C Property Address Target PREVIOUS OWNER DATE BUILDING LAND MARKET ASSESSMENTS Non-conser=N No. Property Type/Struct Area LEGAL DESCRIPTION FORFEITED VALUE VALUE VALUE BEFORE FORFEITURE 11307 23 116 22 31 0004 JB&D INC 08/15/96 $ 100.00 $ 100.00 $ - ADDRESS UNASSIGNED OUTLOT A MEADOW PARK 2ND ADDITION Land-644 SQ FT EXCEL\LIST 969-NC 1/21/97 Page 15 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 21ghl SECTION: CONSENT CALENDER C. ITEM NO."IV, C. DEPARTMENT: ITEM DESCRIPTION: FINANCE PURCHASING PROCEDURES Requested Council Action: The Staff recommends that the Council take the following action: 1. Adopt the 1997 revised Purchasing Procedures(attached). Staff Recommendations: 1. Increase the amount for which employee reimbursements can be made from petty cash from $10 to $25. A survey of other cities has indicated that Eden Prairie's petty cash limit is low in comparison. Of the cities surveyed including Maple Grove and Eagan, the petty cash limits ranged from $10 to no limit with $50 the average. In 1996, about 130 reimbursements totaling $760 were made by the Finance Department or about 11 per month. Staff estimates that with the increase to $25 there will be about 200 reimbursements per year totaling $1,500. With this increase, the amount of cash in the cash drawer will need to be increased from the existing $150 to $250. Benefit: Reduce the number of checks issued to employees for petty cash reimbursements helping to reduce costs and increase efficiency. 2. Increase the amount for which a purchase order requisition is required from $400 to $2,000. Present policy requires a purchase order requisition, including two bids or quotes, if total purchase per invoice is more than $400. Changing the policy to $2,000 per invoice would eliminate the need for a purchase order for small items, but allow the City to still have a purchase policy that is accountable for larger items. The rational for this is that as dollar amounts become more significant, two bids or quotations help to ensure that the vendor will be more competitive when quoting prices. Other cities surveyed vary significantly in their use of purchase orders. For example, Maple Wood does not use purchase orders while Woodbury requires three quotes if the purchase is more than $5,000. By changing the policy to $2,000, Eden Prairie would fall within the middle of this range. In 1996, Staff issued about 875 purchase orders. With the increase to $2,000, staff estimates that about 425 purchase orders will be issued in 1997. Benefits: Reduce the number of purchase orders issued by an estimated 50%helping to reduce costs and increase efficiency. Allow purchaser's of goods a streamlined process reducing time spent on"buying" goods vs. "using"goods helping to improve employee productivity. Supporting Documentation: 1. 1997 Revised Purchasing Policy 2. 1992 Purchasing Policy 2 CITY OF EDEN PRAIRIE PURCHASING PROCEDURES February 1997 1. Less than $25.00 Petty cash may be used. The Finance Department may issue a cost advance with prior approval from a department head or supervisor. Document the purchase by returning a sales slip signed by supervisor. 2. Less than $2.000 A formal purchase order from the Finance Department is not required. Prior to purchase, secure at least two quotes if doing so is practical and reasonable. The respective department director will make this determination. Document the purchase by returning a sales slip signed by the department director indicating the budget account number. 3. $2.000 to $25.000 A formal purchase order from the Finance Department is required. Follow the instructions given. Generally,these provisions will apply: • At least two quotes are needed • Seek out quotes from Eden Prairie businesses • For purchases more than $5,000, advertise once in the Eden Prairie News at least seven days prior to purchase. 4. More than $25.000 Sealed bids are required. City Council must authorize advertisement for bids, except for budgeted purchases. State Statutes (local improvement code) apply for all public improvement contracts (i.e., sewer, water and streets). PROCESSING OF PURCHASE ORDER A. The white copy of the purchase order is mailed to the vendor from the Finance Department B. The yellow copy of Purchase Order requisition is filed in the Finance Department. C. The pink copy is sent back to the requisitioner to file until the merchandise has been received. Sign off on the pink purchase order copy approving that the merchandise,quantity and price are correct. Return the pink copy to Accounts Payable. D. Accounts Payable will staple an actual invoice to the pink purchase order, verifying the invoice for accuracy. If the invoice agrees with the purchase order,no additional signatures are needed. E. If there is a discrepancy in the quantity or price, the actual invoice will be sent to the requisitioner to verify differences and to approve for payment. If there is a problem with the shipment, the requisitioner should note on the actual invoice what action is needed (i.e., correct price, quantities, merchandise returned, do not pay, etc.). Return the invoice to Accounts Payable. ^ , ` MEMOR A ND U M To: Department Heads/Supervisors Thru: John Frane/Finance Director From: Maxine Brueck/Finance Operations Manager Subject: City Purchases Procedure Date:' August 14, 1992 Effective as of July 7, 1992 Council meeting the amount needed to issue a purchase order has increased from $200 to $400. In order to better track and control the purchases the City is making , the City has implemented a purchase order and encumbrance accounting system. The � Finance Department verifies actual ac'count balances to budget and contacts the employee responsible for this budget if it is over budget, at the time the purchase order is issued . Also Accounts Payable notifies any employees when a purchase has been made, in which a purchase order was required . 1 : Under $10. Petty Cash may be used . Submit the sales slip with prior approval from a department head or supervisor to the Finance Department at the time of reimbursement. 2 ` Under $400. Submit sales slip signed by the department head/ supervisor or designated employee indicating the budget account to Accounts Payable. 3. $400 to $25»000. A purchase order requisition signed by the department or designated employee must be submitted to the Finance Department. A minimum of two bids or quotes is needed . Repairs in excess of $400 also will require a bid requisition unless it is an emergency situation , which should be stated on the purchase order requisition . In an emergency situation , a purchase order is still needed if over $400 but two bids are not necessary.This enables the Finance Dept. to encumber these costs in a timely manner, which gives us more accurate balances to report to the City Council . Blanket orders may be issued on purchases where the price is consistent for a given season or one year period. The Finance � Department should receive this' information once which allows the Finance Dept. to verify the length of time which the blanket order � is effective and also prices. This does not eliminate you from requesting purchase orders wheM shipments are made during the year. � A purchase order is required for each shipment made over $400. Space is provided for quotation information on the reverse side of the requisition form. Be sure to seek out bids from local businesses whenever possible. To help insure that all qualified Eden Prairie businesses have an opportunity to bid , advertise once in the Eden Prairie News at least seven days before purchasing if �� - � ' ^ the price exceeds $5,000. The purchase order will be issued by the Finance Dept. after receiving the completed requisit±on and if the budget account balance is sufficient. PROCESSING OF PURCHASE ORDER A. The white copy of the purchase order is mailed to the vendor from the Finance Dept. B. The yellow copy and Purchase Order requisition are filed in the Finance Dept. C. The pink copy is sent back to the requisitioner to file until the merchandise has been received . Sign off on the pink ' purchase order copy approving that the merchandise, quantity and price are correct. Return the pink copy to the Accounts Payable Dept. D. The Accounts Payable Dept will staple an actual invoice to the pink purchase order, verifying the invoice for accuracy. If the invoice agrees with the purchase order. NO additional signatures are needed . E. If there is a discrepancy in the quantity or price the actual invoice will be sent to the requisitioner to verify differences and approve for payment. If there is a problem with the shipment, note on the actual invoice what action is needed (such as; correct price, quantity, merchandise returned , do not pay etc . ) Return the invoice to Accounts Payable. 4. Over $25p000. Authorization to advertise for bids on non-budgeted items is required from the City Council . Sealed bids are required . Contracts for improvements ( i .e, , sewer, water, streets) must follow the local improvement code. Please circulate this memo within your department. Because of the many changes in job responsibilities please provide me with an updated list of authorized names and signatures . Name Department �� - DATE: 02/18/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM NO: . SECTION: Consent Calendar DEPARTMENT: ITEM DESCRIPTION: I.C. 96-5404 - Approve Construction Cooperative Engineering Division Agreement with Hennepin County for Construction of CSAH 4/Eden Prairie Rodney W. Rue High School Entrance/Edenwood Drive Project Recommended Action: Approve resolution approving Construction Cooperative Agreement No. PW 04-26-97 with Hennepin County for construction of the CSAH 4/Eden Prairie High School Entrance/Edenwood Drive project. Overview: The City Council received a 100% petition for this project from the Eden Prairie School District and ordered the improvements and preparation of plans and specifications on March 19, 1996. The plans and specifications for the roadway and signal improvements were approved by the City Council on December 17, 1996. Primary Issues: The Construction Cooperative Agreement identifies the County and City responsibilities for this project. The agreement specifies that the City of Eden Prairie is responsible for all the design and construction costs as well as the typical maintenance responsibilities. Hennepin County is providing all the construction administration on the project at no cost to the City of Eden Prairie or the Eden Prairie School District. Financial Issues: Most of the project costs (design, roadway and signal construction, county-supplied signal equipment, right-of-way, etc.) will be paid by the Eden Prairie School District. However, the additional costs to extend the road widening southerly to the Valley View Road intersection and the trail extension along the east side of CSAH 4 will be a City cost that is proposed to be funded by municipal state-aid. The estimated project cost is $770,000 (which includes design, construction, county-supplied equipment, etc.) with the City of Eden Prairie responsible for approximately $165,000. We hereby recommend approval of the resolution approving Construction Cooperative Agreement No. PW 04-26-97 with Hennepin County. t CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. APPROVAL OF CONSTRUCTION COOPERATIVE AGREEMENT FOR CSAH 4/HIGH SCHOOL ENTRANCE/EDENWOOD DRIVE I.C. 96-5404 WHEREAS, the City of Eden Prairie has prepared construction plans for the construction of the CSAH 4/High School Entrance/Edenwood Drive intersection and roadway improvements within the corporate boundaries of the City of Eden Prairie; WHEREAS, the City of Eden Prairie has approved said construction plans; WHEREAS, a Construction Cooperative Agreement has been prepared by Hennepin County which identifies the maintenance and financial obligations for the construction of said improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie that said Construction Cooperative Agreement No. PW 04-26-97 for County project 9630 (City Project 96-5404) is hereby approved and the Mayor and City Manager are authorized to execute the agreement on behalf of the City of Eden Prairie. ADOPTED by the Eden Prairie City Council on February 18, 1997. Jean L. Harris, Mayor ATTEST: SEAL John D. Frane, City Clerk 2 Agreement No. PW 04-26-97 County Project No. 9630 County State Aid Highway No. 4 City of Eden Prairie County of Hennepin • CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, Made and entered into this day of , 1997, by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Eden Prairie, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, The County and the City have been negotiating to bring about the improvement of that portion of County State Aid Highway No. (CSAH) 4 between Valley View Road and North Hillcrest Court (Engineer's Stations 0+100.00 to 0+698.75) in order to accomodate a new access to the Eden Prairie High School . Said improvement contemplates and includes grading, bituminous surfacing, concrete curb and gutter, bituminous walk, concrete walk, storm sewer, traffic control signal with emergency vehicle pre-emtpion system (EVP), and other related improvements; and WHEREAS, The above mentioned construction of CSAH 4 lies within the corporate limits of the City and shall be identified as County Project No. 9630 (a.k.a. City Project No. I.C. 96-5404) hereinafter referred to as the "Project"; and WHEREAS, The City has hired the Consultant firm of Westwood Professional Services, Inc. to prepare the necessary plans and specifications for the aforesaid Project; and WHEREAS, The City has requested that the County approve said plans and specifications; and WHEREAS, The County has indicated its willingness to approve said plans and specifications; and Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 WHEREAS, The City or its agents have heretofore prepared an Engineer's Estimate of quantities and unit prices for the above described Project in the sum of Seven Hundred One Thousand Five. Hundred Twenty Two Dollars and Fifty Five Cents ($701,522.55) . A copy of said estimate (marked Exhibit "A") is attached hereto and by this reference made a part hereof; and • WHEREAS, In lieu of any direct payment to the City by the County for the construction of said Project, the County Engineer or his designated representatives will perform the field supervision and inspection for said Project; and WHEREAS, The County has adequate personnel available to perform the construction surveys, inspection, documentation of quantities and preparation of daily and weekly reports required on said Project; and WHEREAS, To ensure compatability with the County's existing network of traffic signal systems the County will furnish the controller, control equipment and control cabinet to be installed as a part of said Project; and WHEREAS, It is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes 1996, Section 162.17, Subdivision 1 and Section 471.59. • NOW THEREFORE, IT IS HEREBY AGREED: I The City or its agents at the sole cost and expense of the City, shall prepare the necessary plans, specifications, and proposal ; shall obtain approval of said plans and specifications from the Minnesota Department of Transportation's Division of State Aid for Local Transportation (MN/DOT) ; shall advertise for bids for the work and construction, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder. The contract will include the plans and specifications prepared by the. City or its agents and approved by the County, which said plans and specifications are by this reference made a part hereof. - 2 - /X y • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 The City shall also apply for, and comply with, at its sole cost and expense, all permits and approvals from all other governmental or regulatory agencies as may be required to accomplish said Project. Said permits and approvals shall be obtained prior to the start of any construction. Copies of said permits shall be given to the County Engineer or his designated representative prior to the start of construction activities. II All construction costs on the Project, including 100% of the signal installation costs, shall be the responsibility of the City. It is further agreed that the Engineer's Estimate referred to on Page 2 of this Agreement is an estimate of the construction cost for the contract work on said Project and that the unit prices set forth in the Contract with the successful bidder and the final quantities as measured by the County shall govern in computing the total final Contract construction cost of said Project. III The County at its sole cost and expense, will inspect the construction, perform the necessary material testing, perform the necessary construction staking and document the contract work contemplated herewith in accordance with the existing practices and procedures required by MN/DOT. The City Engineer shall cooperate with the County Engineer and his staff to the extent necessary and shall have the right to enter upon the jobsite at any time to make any inspections deemed necessary. The County will prepare weekly progress reports as provided in the specifications. A copy of these reports will be furnished to the City. The City agrees that the County Engineer and his designated representative shall have the authority to make changes in the plans or in the character of said contract construction which are reasonably necessary to cause said construction to be in all things performed and completed in a satisfactory manner consistant with the scope of the Project. It is further agreed however, that the above stated authority does not authorize the County's Project Engineer to implement change orders or supplemental agreements to the construction contract without prior approval by the City Engineer or his designated representative. - 3 - ';kf.:.?;z( 5 Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 IV All direct payments to the Contractor for work performed on said project will be made by the City. The County Engineer or his designated representative shall cooperate with the City or its agents in the processing of contract payments. The County shall provide all .necessary estimated quantities of completed contract work and will prepare the partial payment voucher worksheet to permit the City to make partial and final payments in accordance with the contract specifications. V Prior to beginning construction, the City or its agents shall furnish the County with the field survey information, soils reports and the quantity calculations used to develop the Engineer's Estimate. The City or its agents shall also furnish the County with the construction staking information in electronic format, compatible with County equipment, on 3 1/2" diskettes. The City shall also furnish the County with five (5) complete sets of approved plans on 11" by 17" paper and three (3) complete sets of approved plans on 22" by 34" paper and six (6) sets of specifications. Said information, plan sets and specifications shall be furnished at no cost to the County. VI The City or its agents, at its or their own expense, shall acquire all additional right of way, permits and/or easement required for the construction of said Project. Upon completion of the Project, all permanent right of way acquired for CSAH 4 as provided herein shall be conveyed to the County with no consideration required. VII The County will supply the traffic signal cabinet, controller and control equipment for the Project. The City shall reimburse the County for one hundred (100) percent of the costs of the County supplied signal equipment. The estimated cost of said County supplied equipment is Ten Thousand Dollars and No Cents ($10,000.00) . It is further agreed that said estimate of the costs of County supplied equipment is an estimate and that the actual quantities of equipment as determined by the County Engineer shall govern in computing the total final cost to the City. - 4 - _ • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 The City of Eden Prairie shall supply, at no cost to the County, the electronic card for the EVP system to be installed in the control cabinet. The County will invoice the City for said County supplied signal equipment. Payment shall be made to the County by the City for the full amount due stated on the invoice within forty five (45) days of the invoice date. All payments to the County must be postmarked by the date due or a late penalty of one (1) percent per month, or fraction thereof, on the unpaid balance will be charged to the City. The City shall pay the amount due as stated on the invoice, notwithstanding any dispute of such amount. Should a disputed amount be resolved in favor of the City, the County shall reimburse the disputed amount plus daily interest thereon calculated from the date such disputed amount was received by the County. Daily interest shall be at the rate of one (1%) percent per month on the disputed amount. VIII The City shall install , or cause the installation of an adequate three wire, 120/240 volt, single phase, alternating current electrical power connection to the traffic control signals and integral street lights at the intersection of CSAH 4 with the entrance to the Eden Prairie High School included in the contract at the sole cost and expense of the City. Further, the City shall provide the electrical energy for the operation of said traffic control signals and integral street lights at the sole cost and expense of the City. IX The City shall not revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signals, however, nothing herein shall prohibit prompt, prudent action by properly constituted authorities in situations where a part of such traffic control signals may be directly involved in an emergency. X Upon completion of this Project, the County shall thereafter maintain and repair said traffic control signal , including all components of the Emergency - 5 - 7 • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 Vehicle Pre-emption (EVP) System, all at the sole cost and expense of the County. Further, the County, at its expense, shall maintain 110 volt power to the line side of the fuse in the base of the signal poles for the integral street lights. The City, at its expense, shall maintain the fuse, the luminaire and the wire to the load side of the fuse in the base of the signal poles. The EVP Systems provided for in this Agreement shall be installed, operated, maintained or removed in accordance with the following conditions and requirements: (1) Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03. The City will provide the County Engineer or his duly appointed representative a list of all such vehicles with emitter units. (2) Malfunctions of the EVP Systems shall be reported to the County immediately. (3) In the event said EVP Systems or components are, in the opinion of the County, being misused or the conditions set forth herein are violated, and such misuse or violation continues after receipt by the City of written notice thereof from the County, the County shall remove the EVP Systems. Upon removal of the EVP Systems pursuant to this paragraph, the field wiring, cabinet wiring, detector receivers, infrared detector heads and indicator lamps and all other components shall become the property of the County. (4) All timing of said EVP Systems shall be determined by the County. XI All records kept by the City and the County with respect to this project shall be subject to examination by the representatives of each party hereto. XII The County reserves the right not to issue any permits for a period of five (5) years after completion of the project for any service cuts in the roadway surfacing of the County Highways included in this project for any installation of underground utilities which would be considered as new work; - 6 - �llc� • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 service cuts shall be allowed for the maintenance and repair of any existing underground utilities. • XIII Upon completion of the construction contemplated herewith, it shall be the responsibility of the County to prepare the as-built construction plans. XIV Upon completion of said Project, the City, at its expense or as a part of the Project, shall place the necessary signs and shall provide the enforcement for the prohibition of on-street parking on those portions of County State Aid Highway No. 4 constructed under this Project recognizing the concurrent jurisdiction of the Sheriff of Hennepin County. Any modification of the above parking restrictions shall not be made without first obtaining a resolution from the County Board of Commissioners permitting said modification. XV It is understood and agreed that upon completion of any and all improvements proposed herein, all concrete sidewalk (excluding concrete median) , water distribution systems, sanitary sewer systems, bituminous walk and any municipal street construction included in said improvement shall become the property of the City and all maintenance, restoration, repair, replacement or other work or services required thereafter shall be performed by the City at its own expense. The City agrees to defend, indemnify and hold harmless the County, its elected officials, officers, agents, volunteers, and employees from any liability, claims causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its subcontractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the ownership, maintenance, existence, restoration, repair or replacement of the City owned improvements. XVI Each party agrees that it will be responsible for its own acts and the • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 results thereof, to the extent authorized by the law, and shall not be responsible for the acts of the other party and the results thereof. The County's and the City's liability is governed by the provisions of Minnesota Statutes, Chapter 446. The County and the City each warrant that they are able to comply with the foregoing indemnity requirements through an insurance or self-insurance program. XVII The City also agrees that any contract let by the City or its agents for the performance of the work on County State Aid Highway No. 4 as provided herein shall include clauses that will : (1) Require the Contractor to defend, indemnify, and save harmless the County, its elected officials, officers, agents, volunteers and employees from any liability, claims, causes of action, losses, demands, damages, judgements, costs, interest, expenses (including, without limitation, reasonable attorney's fees, witness fees, and disbursements incurred in the defense thereof) arising out of or by reason of the negligence of the said Contractor, its subcontractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for. (2) Require the Contractor to be an independent contractor for the purposes of completing the work provided for in this Agreement. (3) Require the Contractor to provide and maintain insurance in accordance with the following: 1. Workers' Compensation including Employers' Liability Insurance: - Bodily Injury by Accident $100,000 each accident - Bodily Injury by Disease $500,000 policy limit/ $100,000 each employee Note: An all states endorsement is required if the Contractor is based outside the State of Minnesota. 2. Commercial General and Automobile Liability Insurance: (A) Commercial General Liability: - Combined Bodily Injury and Property Damage: - Each Occurrence Limit $1,000,000 - 8 - 16(1- /0 • Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 - General Aggregate Limit $1,000,000 - Products--Completed Operations Aggregate Limit $1,000,000 - Personal and Advertising Injury Limit . $1,000,000 - Coverages above shall also include: - Premises--Operations - Contractual Liability (including oral and written contracts) - Explosion, Collapse, Underground Property Damage (XCU) (B) Automobile Liability including Hired Car and Employers Non- Ownership Liability: -Combined Bodily Injury and Property Damage: Each Occurrence Limit $1,000,000 The above subparagraphs establish minimum insurance requirements, and it is the sole responsibility of the City's Contractor to purchase and maintain additional insurance that may be necessary for the Project. All insurance policies shall be open to inspection by the County and copies of policies shall be submitted to the County upon written request. XVIII It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the County, and that any and all claims that may or might arise under the Workers' Compensation Act or the Minnesota Economic Security Law on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. - 9 - Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 Also, any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees of the City, and that any and all claims that may or might arise under the Worker's Compensation Act or the Minnesota Economic. Security Law on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City. XIX In order to coordinate the services of the County with the activities of the City so as to accomplish the purposes of this Agreement, the Hennepin County Engineer or his designated representative shall manage this Agreement on behalf of the County and serve as liaison between the County and the City. In order to coordinate the services of the City with the activities of the County so as to accomplish the purposes of this Agreement, the City's Director of Public Works or his designated representative shall manage this Agreement on behalf of the City and serve as liaison between the City and the County. XX It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. XXI The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. Agreement No. PW 04-26-97 CSAH 4; C.P. 9630 IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF EDEN PRAIRIE (Seal) By: Mayor Date: And: Manager Date: COUNTY OF HENNEPIN ATTEST: By: By: Deputy/Clerk of the County Board Chair of its County Board Date: Date: And: APPROVED AS T RM: Assistant/County Administrator Date: By: ' A §taut C t y Atto"r y • And: Date: i" , C Director, Department of Public Works and County Engineer Date: APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL: By: By: Assistant County Attorney Transportation Division Engineer Date: Date: - 11 - 1?!444-1 Engineer's Estimate S.A.P. 181-020-19 Unit MnDot Spec. Item Units Total Price Cost 2021.501 Mobilization Lump Sum 1 $18,000.00 $18,000.00 2101.506 Clearing Tree 22 $120.00 $2,640.00 2101.507 Grubbing Tree 22 $120.00 $2,640.00 2104.501 Remove Sewer Pipe(Storm) m 155.7 $30.15 $4,694.36 2104.503 Remove Bituminous Pavement(P) m2 11956 $1.45 S17,336.20 2104.505 Remove Bituminous Sidewalk m2 1443 $3.20 $4,617.60 2104.505 Remove Concrete Walk m2 14.4 $5.75 $82.80 2104.501 Remove Curb and Gutter m 1280 $6.00 $7,680.00 2104.509 Remove Manhole or Catch Basin Each 8 $250.00 $2,000.00 2104.509 Remove Pipe Apron Each 1 $100.00 $100.00 2104.509 Remove Sign Type C Each 12 $32.00 $384.00 2104.509 Remove Sign Type D Each 2 $68.00 $136.00 2104.511 Sawing Concrete Pavement m 4 $17.75 $71.00 • 2104.513 Sawing Bituminous Pavement(Full Depth) m 220 $7.35 $1,617.00 0104.601 Remove Concrete Pad m2 4 $300.00 $1,200.00 2104.521 Salvage Chain Link Fence m 120 $9.25 $1,110.00 0104.601 Remove Timber Steps & Railing Lump Sum 1 $325.00 $325.00 0123.601 Street Sweeper hr 60 $50.00 $3,000.00 2105.501 Common Excavation (P) m3 5433 $3.52 $19,124.16 2105.507 Subgrade Excavation m3 2200 $4.65 $10,230.00 2232.501 Mill Bituminous Surface (50mm) m2 1060 $0.75 S795.00 2112.503 Subgrade Preparation m 592 $1.10 $651.20 2211.503 Aggregate Base (CV)Class 5 (Modified) (P) m3 3387 $14.20 $48,095.40 2340.508 Type 41 Wearing Course Mixture t 46 $26.20 $1,205.20 2340.508 Type 47 Wearing Course Mixture t 1606 $25.35 $40,712.10 2340.510 Type 47 Binder Course Mixture t 1606 $23.10 $37,098.60 2340.514 Type 31 Base Course Mixture • t 3211 $20.05 $64,380.55 2357.502 Bituminous Material for Tack Coat L 2408 $0.15 $361.20 2501.515 375mm RC Pipe Apron w/Trash Guard Each 1 $525.00 $525.00 2501.515 450mm RC Pipe Apron w/Trash Guard Each 1 $600.00 $600.00 2503.541 300 mm CS Pipe Sewer m 8 $51.00 $408.00 2503.511 300mm RC Pipe Sewer Design 3006G CL III m 98.3 $72.00 $7,077.60 2503.511 375mm RC Pipe Sewer Design 3006G CL III m 275.2 $80.00 $22,016.00 2503.511 450mm RC Pipe Sewer Design 3006G CL III m 10 $88.00 $880.00 0504.602 Adjust Gate Valve Each 9 $100.00 $900.00 0504.605 100 mm Insulation m2 5.8 $26.35 $152.83 2506.501 Const. Drainage Structure Design A or F m 15.82 $920.00 $14,554.40 2506.501 Const. Drainage Structure Design G or H m 5.8 $975.00 $5,655.00 2506.501 Const. Drainage Struct. Des. 1800 mm 4020 m 4.92 $1,185.00 $5,830.20 2506.511 Reconstruct Manhole m 1.37 $1,200.00 $1,644.00 2506.516 Casting Assembly Each 19 $345.00 $6,555.00 2506.522 Adjust Frame& Ring Casting Each 5 $175.00 $875.00 2511.501 Random Riprap Class II m3 3 $150.00 $450.00 2521.501 100mm Concrete Walk m2 157 $21.75 $3,414.75 2521.511 50mm Bituminous Walk m2 2700 $20.1,2 $54,324.00 2531.501 Concrete Curb and Gutter, Design B612 m 16 $21.75 5348.00 2531.501 Concrete Curb and Gutter, Design B618 m 10 $22.50 S225.00 2531.501 Concrete Curb and Gutter, Design B624 m 1340 $26.05 $34,907.00 2531.507 150mm Concrete Driveway Pavement m2 9 $32.50 S292.50 Page 1 Hennepin County Agreement No. PW 04-26-97 Exhibit "A'; Sheet 1 of 2 f"�� y Yw "-'gym ;may w tr Engineer's Estimate S.A.P. 181-020-19 of . Unit _ __ MnDot Spec. Item Units Total Price Cost 2531.507 200mm Concrete Driveway Pavement m2 16 S45.00 $720.00 2535.501 Bituminous Curb m 216 $16.00 $3,456.00 0557.603 Install Chain Link Fence m 120 $13.00 $1,560.00 0563.601 Traffic Control Stage 1 Lump Sum 1 $19,780.00 $19,750.00 0563.601 Traffic Control Stage 2 Lump Sum 1 S25,775.00 $25,775.00 2581.501 Removable Preformed Plastic Markings m 1900 $4.25 $8,075.00 2580.501 100 mm Temp. Lane Marking m 1810 $1.25 $2,262.50 0563.603 Two-Way Raised Pavt Marker,Temp. Ea_ 396 $1.80 $712.80 0564.602 Pavt. Message (Lt.Arrow) Removable Poly Preformed :Ea 2 $200.00 $400.00 0564.602 Pavt. Message (Rt.Arrow) Removable Poly Preformed Ea 1 $200.00 $200.00 0564.602 Pavt. Message (Thru Arrow) Removable Poly Preformed Ea 2 S200.00 S400.00 0564.602 Pavt. Message (Lt. Arrow) Poly Preformed Each 5 $365.00 $1,825.00 0564.602 Pavt. Message (Rt.Arrow) Poly Preformed Each 2 S365.00 S730.00 . 0564.603 100mm Broken Line White-Poly Preformed m 268.5 $7.55 $2,027.18 0564.603 100mm Solid Line White-Poly Preformed m 442 $7.55 $3,337.10 0564.603 100mm Solid Line Yellow-Poly Preformed m 332 $7.55 $2,506.60 0564.603 300mm Solid Line White-Poly Preformed m 50 $31.00 S1,550.00 0564.603 600mm Solid Line Yellow-Poly Preformed m 12 $53.00 $636.00 2564.531 F&I Sign Panels Type C m2 16.3 $20.57 $335.29 0564.604 Crosswalk Marking-Poly Preformed m2 83.7 $83.00 $6,947.10 2565.511 Full T Act T Control System Sig. Sys. 1 $90,000.00 $90,000.00 0665.601 Revise Signal System Lump Sum 1 $40,000.00 $40,000.00 0565.602 NMC HH Each 1 $450.00 $450.00 0565.603 53mm RSC m 183 $21.50 $3,934.50 0565.603 6PR#19 m 350 $6.00 $2,100.00 2573.501 Bale Check Each 15 $5.75 $86.25 2573.502 Silt Fence, Heavy Duty m 835 $8.55 $7,139.25 2575.501 Seeding ha 0.182 S345.00 $62.79 2575.502 Seed, Mixture 400 kg 12.74 $6.75 $86.00 2575.505 Sodding Type Lawn m2 4284 S3.45 $14,779.80 2575.511 Mulch Material, Type 1 t 0.819 $150.00 $122.85 2575.519 Disk Anchoring ha 0.182 $100.00 $18.20 2575.532 Commercial Fert Analysis 10-20-20 kg 91 $0.95 S86.45 0411.601 Construct Concrete Steps Lump Sum 1 $4,600.00 $4,600.00 0504.601 Adjust Irrigation System Lump Sum 1 $2,300.00 $2,300.00 0563.602 Type III Barricade Unit Day 15 $3.25 $48.75 0563.602 Reflectorized Plastic Safety Drum Unit Day 10 $3.50 $35.00 0563.602 Reflectorized Plastic Safety Drum w/ Down Arrow Unit Day 10 $4.00 S40.00 0563.602 Flasher Type A (Low Intensity) Unit Day 10 $0.75 $7.50 0563.602 Flasher Type B (High Intensity) Unit Day 10 $1.00 S10.00 0563.602 48x48 Inch Standard Sign w/Support Unit Day 5 $2.00 S10.00 0563.602 Flashing Arrow Board (24hr Day) Unit Day 1 $30.00 S30.00 0563.604 Construction Signs-Special Sq Ft. 24 S18.00 $432.00 0563.606 Standard Signs w/ Support • Sq Ft./Day 32 $0.50 $16.00 $701,522.55 Page 2Hennepin County Agreement No. PW 04-26-97 2cc ,c... > ', Exhibit "A"; Sheet 2 of 2 DATE: 02/18/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM NO:` E, SECTION: Consent Calendar DEPARTMENT: ITEM DESCRIPTION: I.C. 94-5363 Engineering Division Sunnybrook Road Improvements Alan D. Gray Recommended Action: Adopt resolution receiving feasibility report and setting public hearing for Sunnybrook Road Improvements designated I.C. 94-5363. Overview: The City has reached an agreement with Post Construction for the development of their residential subdivision on the south side of Sunnybrook Road. This new subdivision will provide the needed corridor for sanitary sewer construction to the intercepter sewer paralleling Purgatory Creek. Post has also petitioned for the inclusion of their public improvements with Sunnybrook Road improvements. The feasibility study has been revised to reflect these changes. Since more than one year has passed since Council authorized Sunnybrook Road Improvements a new public hearing is required by State Statute. Primary Issues: The primary issue in proceeding with Sunnybrook Road improvements was obtaining a corridor for sanitary sewer and storm sewer to Purgatory Creek. This corridor will be provided through the Purgatory Creek Estates Division at no cost to the project. The agreement with Post Construction will allow the completion of Sunnybrook Road improvements at a significantly reduced cost for easement acquisition. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING FEASIBILITY REPORT AND SETTING PUBLIC HEARING WHEREAS, a report has been given by the City Engineer, recommending the following improvements to wit: I.C. 94-5363 (Sunnybrook Road Street and Utility Improvements) NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL: 1. The Council will consider the aforesaid improvements in accordance with the report and the assessment of property abutting or within said boundaries for all or a portion of the cost of the improvement pursuant to M.S.A. Section 429.011 to 429.111, at an estimated total cost of the improvements as shown. 2. A public hearing shall be held on such proposed improvement on the March 18, 1997 at 7:30 P.M. at the Eden Prairie City Hall, 8080 Mitchell Road. The City Clerk shall give published and mailed notice of such hearing on the improvements as required by law. ADOPTED by the Eden Prairie City Council on February 18, 1997. Jean L. Harris, Mayor ATTEST: SEAL John D. Frane, Clerk Z EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: CONSENT CALENDAR �� ITEM NO. -�3f DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger PURGATORY CREEK ESTATES (1996) Michael D. Franzen Requested Council Action: The Staff recommends that the Council take the following action: • Approval of a Developer's Agreement for Purgatory Creek Estates Supporting Reports: 1. Developer's Agreement 1 DEVELOPER'S AGREEMENT Purgatory Creek Estates THIS AGREEMENT,made and entered into as of February 18, 1997, by Barry Post and John Brian Post, individuals,hereinafter referred to as "Developer," and the CITY OF EDEN PRAIRIE, a municipal corporation, hereinafter referred to as "City:" WITNESSETH: WHEREAS,Developer has applied to City for Preliminary Plat of 4.98 acres for construction of 7 lots and 1 outlot, situated in Hennepin County, State of Minnesota,more fully described in Exhibit A, attached hereto and made a part hereof, and said acreage hereinafter referred to as "the Property;" NOW, THEREFORE, in consideration of the City approving Resolution No. 96-18, Preliminary Plat, Developer covenants and agrees to construction upon, development, and maintenance of said Property as follows: 1. PLANS:Developer shall develop the Property in conformance with the materials revised and dated July 2, 1996, reviewed and approved by the City Council on July 6, 1996, and attached hereto as Exhibit B, subject to such changes and modifications as provided herein. 2. EXHIBIT C: Developer covenants and agrees to the performance and observance by Developer at such times and in such manner as provided therein of all of the terms, covenants, agreements, and conditions set forth in Exhibit C, attached hereto and made a part hereof. 3. PUBLIC STREETS AND UTILITIES: Developer acknowledges that the street and utility plans in Exhibit B are conceptual. Developer agrees to provide the City with a petition requesting the inclusion of the property into a public improvement project for the installation of public streets and utilities, prior to approval of the final plat. Said public improvement project would be a part of a larger project involving the upgrading of Sunnybrook Road, adjacent to the property. The petition form is attached as Exhibit E . 4. GIFT OF OUTLOT A: Developer agrees that prior to the release of the final plat, Outlot A as depicted on Exhibit B, attached hereto, shall be gifted to the City for park purposes. The Developer further agrees that Outlot A shall be gifted to the City free and clear of any liens, mortgages, or encumbrances, and in accordance with the terms and conditions of Exhibit C, attached hereto. 5. FINAL GRADING,DRAINAGE, AND EROSION CONTROL PLAN: A. FINAL GRADING, DRAINAGE PLAN: Developer acknowledges that the grading and drainage plan contained in Exhibit B is conceptual. Prior to the issuance of a grading permit 2. for the Property, Developer shall submit and obtain the City Engineer's approval of a final grading and drainage plan for the Property. The final grading and drainage plan shall include all water quality ponds, storm water detention areas and storm sewers. The final grading plan shall accurately depict the exiting wetland delineation and encroachment. All design calculations for storm water quality and quantity together with a drainage area map shall be submitted with the final grading and drainage plan. Developer shall implement the approved grading and drainage plan prior to, or concurrent with building construction and shall comply with all permit conditions of the City, Watershed District and Corps of Engineers. B. EROSION CONTROL PLAN: Prior to issuance of a Grading Permit, Developer shall submit to the City Engineer and obtain City Engineer's approval of an erosion control plan for the Property. The erosion control plan shall include all boundary erosion control features, temporary stockpile locations and turf restoration procedures together with a sequence of operations and project schedule.. All site grading operations shall conform to the City's Erosion Control Policy labeled Exhibit D, attached hereto and made a part hereof. Developer shall implement the approved erosion control plan prior to, or concurrent with building construction and in conformance with the sequence of operations and project schedule. 6. LANDSCAPE PLAN: Prior to building permit issuance, the Developer shall submit to the City Planner and receive the City Planner's approval of a final landscape plan for the Property. The approved landscape plan shall be consistent with the quantity, type, and size of plant materials as shown on the landscape plan as depicted on Exhibit B attached hereto. Developer shall furnish to the City Planner and receive the City Planner's approval of a landscape bond equal to 150% of the cost of said improvements as required by City code. Upon approval by the City Planner, Developer agrees to implement the approved landscape plan concurrent with building construction on the Property, and in accordance with the terms and conditions of Exhibit C, attached hereto. 7. REMOVAL/SEALING OF EXISTING WELL AND SEPTIC SYSTEMS: Prior to issuance by City of any permit for grading or building on the Property, Developer agrees to submit to the Chief Building Official and to obtain the Chief Building Official's approval of,plans for demolition and/or removal of existing structures, septic systems, and wells on the Property, and restoration of the property to grade. Prior to such demolition or removal, Developer shall provide to the City a certified check in the amount of$1,000.00 to guarantee the implementation of the approved plan. City agrees to return said certified check to Developer after the City verifies that the approved plan has been implemented. S 8. RETAINING WALLS: Prior to issuance by City of any permit for grading or construction on the Property, Developer shall submit to the Chief Building Official, and obtain the Chief Building Official's approval of detailed plans for the retaining walls indicated on the grading plan in Exhibit B, attached hereto. Said plans shall include details with respect to the height, type of materials, and method of construction to be used for said retaining walls. Upon approval by the Chief Building Official, Developer agrees to implement the approved retaining wall plan, concurrent with the grading, street, and utility construction on the Property, and in accordance with the terms and conditions of Exhibit C, attached hereto. 9. TREE LOSS-TREE REPLACEMENT: There are 853 caliper inches of significant trees on the property. Tree loss is calculated at 98 caliper inches. Tree replacement required is 15 caliper inches. Prior to the release of the final plat, Developer shall submit to the City Forester and receive the City Forester's approval of a tree replacement plan for 15 caliper inches. Said plan shall include replacement trees of a 3 inch diameter minimum size for a shade tree and a seven foot minimum height for conifer trees. Upon approval by the City Forester, Developer agrees to implement the approved tree replacement plan for 15 caliper inches concurrent with building construction. prior to building permit issuance. 10. SPECIAL ASSESSMENT AGREEMENT FOR SUNNYBROOK ROAD: Developer agrees to enter into a Special Assessment Agreement for the public improvement project involving installation of public streets and utilities within the property and upgrading of Sunnybrook Road. The Special Assessment Agreement is attached as Exhibit F. • `I EXHIBIT F SAA NO.97-01 AGREEMENT REGARDING SPECIAL ASSESSMENTS THIS IS AN AGREEMENT MADE THIS DAY OF , 1997, between the City of Eden Prairie, a municipal corporation, (the "City"), and Barry Post and John Brian Post, individuals, hereinafter referred to as (the "Owner"). A. The Owner holds legal and equitable title to property surveyed and platted as Lots 1 through 7, Block 1, Purgatory Creek Estates, Hennepin County, Minnesota, which property is the subject of this Agreement and is hereinafter referred to as the "Property". B. The Owner desires to develop the Property in such a manner that will require the reconstruction and widening of Sunnybrook Road along the northerly border of the Property and the installation of a street and public utilities within the property to support the development and subdivision of the property. Said street and public utilities consist of installation of concrete curb and gutter, bituminous pavement surface, storm sewer, watermain, sanitary sewer, and sidewalk (all of which is hereafter referred to as the "Improvements"). C. The parties hereto desire to enter into an Agreement concerning the financing of the construction of the Improvements all of which will inure to the benefit of the Property. AGREEMENTS IT IS HEREBY AGREED as follows: 1. The Owner has petitioned the City for the installation of the improvements and consents to the levying of assessments against the Property for the construction of the Improvements, and for trunk sanitary sewer and watermain charges. 2. The Owner acknowledges that the Improvements referred to herein are part of larger construction projects involving Sunnybrook Road as it passes the Property as well as other land and trunk utilities within the City. 3. Trunk sanitary sewer and watermain assessments will be levied in 1997 in the amount of$12,685.00. 4. Sunnybrook Road assessments shall be based on a Feasibility Report which will be prepared by the City. The Report will be similar to a previous report dated March 17, 1995, and designated Improvement Contract No. 94-5363. Sunnybrook Road improvement costs shall be divided into street improvement costs, lateral sanitary sewer improvement costs, and lateral watermain improvement costs in a manner similar to the March 17, 1995 report. Assessment rates shall be determined on a unit basis by dividing the total costs for each improvement type by the total number of benefitted units assigned to each abutting property. The following units of benefit shall be assigned to the Property. J 1 • Lateral Sewer 7 Units • Lateral Watermain 7 Units • Street Improvements 7 Units 5. For purposes of determining the amount of the assessment, the cost of the Improvements shall include, in addition to actual construction costs, administrative, interest and engineering costs and fees incurred or paid by the City in relationship to design and construction of the Improvements. 6. The City's assessment records for the Property will show the assessment as a "pending assessment" until levied. 7. The Owner waives notice of any assessment hearing to be held at which hearing or hearings the assessment is to be considered by the City Council and thereafter approved and levied. 8. The Owner concurs that the benefit to the Property by virtue of the Improvements to be constructed is $19,000.00 per lot unit. The Owner waives all rights they have by virtue of Minnesota Statute 429.081 or otherwise to challenge the amount or validity of the assessments (up to $19,000.00 per lot unit), or the procedures used by the City in apportioning the assessments and hereby releases the City, its officers, agents and employees from any and all liability related to or arising out of the imposition or levying of the assessments. The City may propose assessments exceeding $19,000.00 per lot unit. The Owner may appeal that portion of any lot unit assessment which exceeds $19,000.00. 9. If the City dies not award a contract for construction of Sunnybrook Road Improvements by May 1, 1997 with a substantial completion date of September 15, 1997, the Owner may request a release from this Agreement and the negotiation of a new Assessment Agreement based upon the Owner privately constructing the street and utility improvements within the subdivision and being assessed for only two lot units of benefit for Sunnybrook Road Improvements. • Gj 2 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: PUBLIC HEARINGS Q ITEM NO. itI l DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger ALBIN CHAPEL Michael D. Franzen Requested Council Action: The Staff recommends that the Council take the following action: • 1st Reading of an Ordinance for PUD District Review on 2.56 acres and Zoning District Amendment in the Office Zoning District on 2.56 acres; • Approve a Resolution for PUD Amendment Review on 2.56 acres; • Approve a Resolution for Preliminary Plat of 5.22 acres into 2 lots; • 1st Reading of an Ordinance for Code Amendment to amend Section 11.20 of City Code adding Funeral Homes as a permitted use in the Office Zoning District. Background: The Planning Commission voted to unanimously approve the code amendment to allow funeral homes as a permitted use in the office zoning district and the development* plans for PUD, zoning, site plan, and preliminary plat at the February 10, 1997 meeting. Issues: Neighborhood issues identified at the public hearing were traffic,views, and inappropriate land use adjacent to residential. Traffic-Residents at the public hearing indicated that traffic is too high. The southern half of the Galarneau property was originally guided medium density residential for a total of 90 units. The peak hour traffic would be 54 trips. The first proposal for the the southern half of the Garlarneau property was a 80,000 sq. ft. office building that would generate 134 peak hour trips. The approved plan for the southern half is 36,300 sq. ft. of office which would generate 63 peak hour trips. The funeral home site and the HDMG office approved to the east is a total of 25,000 sq. ft. of building and would generate 37 peak hour trips. The approved plan for the funeral home site was a 10,000 sq. ft. office building that would generate 16.8 peak hour trips. The funeral home generates 45 trips over a 4 hour afternoon period or 11.5 trips for the peak hour. Views-Residents at the public hearing indicated they did not like the view. The building is one story with a pitched roof. The approved plan is two story with a pitched roof. The residential look of the building I makes sense next to existing homes. The funeral home and the HDMG office building is 10,000 square feet less than the approved plan . There are also 50 fewer parking spaces than the approved plan. This means that more open land area is available for landscaping and trees. Inappropriate Land Use - Residents at the public hearing indicated that a funeral home should not be located adjacent to residential. The funeral home should be located on Shady Oak Road or next to the Super America. The existing Huber funeral home is located across County Road 4 opposite townhouses. There is no natural buffer zone. The homes on Cherokee Trail have natural vegetation in their backyards to block views. The landscape plan shows 12 foot high conifers along Old Shady Road to soften the views of the building and to screen parking. The funeral home has access only from Rowland Road. Supporting Reports: 1. Resolution for PUD Amendment Review 2. Resolution for Preliminary Plat 3. Ordinance for Code Amendment 4 Planning Commission Minutes dated 1-27-97, 1-7-97, 11-19-96, 10-28-96, 10-14-96, 9-23-96, 9-9-96 5. Staff reports dated 2-7-97, 1-24-97, 10-25-96, 9-5-96 6. Correspondence 2 ALBIN CHAPEL CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT AMENDMENT REVIEW OF ALBIN CHAPEL FOR ALBIN CHAPEL WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD)Amendment Review of certain areas located within the City; and, WHEREAS,the City Planning Commission did conduct a public hearing on the Albin Chapel PUD Amendment by Albin Chapel and considered their request for approval for development(and waivers)and recommended approval of the requests to the City Council; and, WHEREAS,the City Council did consider the request on February 18, 1997; NOW,THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie,Minnesota, as follows: 1. Albin Chapel,being in Hennepin County,Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof. 2. That the City Council does grant PUD Amendment Review approval as outlined in the plans dated November 8, 1996. 3. That the PUD Amendment Review meets the recommendations of the Planning Commission dated February 10, 1997. ADOPTED by the City Council of the City of Eden Prairie this 18th day of February, 1997. Jean L. Harris, Mayor ATTEST: John D. Frane, City Clerk 3 ALBIN CHAPEL • Exhibit "A" j>ISTING DESCRIPTION: 199.21 feet thence Southeasterly,tangent to the last described curve,to an intersection with a line drawn West,parafet with the South line of said Southeast Parcel A Quarter of the Northeast Quarter,from a point on the East line of said Southeast Quarter of the Northeast Quarter distant 786.3 feet South from the point of beginning; That part of the Southeast Quarter of the Northeast Quarter,Section 2.Township thence East along said parallel line to the East fine of said Southeast Quarter of the 115,Range 22 described as beginning at the Northeast corner of said Southeast Northeast Quarter:thence North along said East line 7E6.3 feet of the point of Quarter of the Northeast Quarter,thence West along the North line of said'Southeast beginning,according to the Government Survey thereof. Quarter of the Northeast Quarter a distance of.566.4 feet thence Southerly deflecting to the left 90 degrees.12 minutes a distance of 15.67 feet thence Southerly along a Subject to the effect of an Ordinance of the Town of Eden Prairie regulating the tangential curve to the right having a radius of 1526.43 feet and a central angle of 6 platting and subdividing of land,a certified copy of which Ordinance is recorded in degrees.00 minutes,a distance of 159.85 feet thence Southwesterly tangent to said Book 785 of Miscellaneous Records,page 354,Doc.No.3C50507. curve.59.85 feet thence Southerly along a tangential curve to the left having a • radius of 396.16 feet and a central angle of 28 degrees,20 minutes a distance of Parcel C 195.9 feet thence Southeasterly tangent to the last described curve,166.7 feet thence Southeasterly along a tangential curve to the right having a radius of 867.98 Tract I.Registered Land Survey No.1581,Files of Registrar of Titles,County of feet and a central angle of 13 degrees.09 minutes,a distance of 199.21 feet;thence Hennepin. Southeasterly,tangent to the last described curve to an intersection with a line drawn West.parallel with the South line of said Southeast Quarter of the Northeast Quarter Subject to a permanent easement for drainage purposes as shown in deed Doc.No. from a point on the East line of said Southeast Quarter of the Northeast Quarter 970391,Files of Registrar of Titles;(See Inst.)(Now over part of Tract I). distant 786.3 feet South from the point of beginning;thence East along said parallel fine to the East line of said Southeast Quarter of the Northeast Quarter,thence North Subject to a limitation of the right of access from part of above land to County State along said East fine 786.3 feet ro the point of beginning,except that part of the North Aid Highway Numbers 61 and 62 as acquired by the County in Deed Doc.Nos. 200 feet.as measured at right angles to the North line thereof which lies West of a 970391 and 1632389. Files of Registrar to Titles. (See Inst). line drawn parallel to and 333.4 feet West of.as measured at right angles to the East line of said Southeast Quarter of the Northeast Quarter,according to the Government Parcel 0 survey thereof. _ ' That part of the Southeast Quarter of the Northeast Quarter.Section 2.Township Parcel 8 116.Range 22,described as commencing at the Northeast corner of said Southeast Quarter of the Northeast Quarter,thence West along the North line of said Southeast All that part of the North 200 feet,as measured at right angles to the North line Quarter of the Northeast Quarter a distance of 566.4 feet thence Southerly, thereof,of the following described parcel of land which lies West of a line drawn deflecting to the left 90 degrees,12 minutes.a distance of 15.67 feet thence parallel to and 333.4 feet West of,as measured at right angles to,the East line of Southerly along a tangential curve to the right having a radius of 1526.43 feet and a said following described parcel to-wit central angle of 6 degrees,00 minute.a distance of 159.85 feet thence Southwesterly,tangent to said curve,59.85 feet thence Southerly along a tangential That part of the Southeast Quarter of the Northeast Quarter.Section 2,Township curve to the left having a radius of 396.36 feet and a central angle of 28 degrees.20 116,Range 22,described as beginning at the Northeast corner of said Southeast minutes,a distance of 195.9 feet.thence Southeasterly.tangent to the last described Quarter of the Northeast Quarter,thence West along the North line of said Southeast curve,166.7 feet thence Southeasterly along a tangential curve to the right having a Quarter of the Northeast Quarter.a distance of 566.4 feet thence Southerly, radius of 867.98 feet and a central angle of 13 degrees,09 minutes.a distance of deflecting to the left 90 degrees, 12 minutes,a distance of 15.67 feet:thence 199.21 feet thence Southeasterly tangent to the last described curve,to an Southerly,along a tangential curve to the right having a radius of 1526.43 feet and a intersection with a line drawn West.parallel with the South fine of said Southeast central angle of 6 degrees,00 minutes.a distance of 159.85 feet thence Quarter of the Northeast Quarter,from a point on the East line of said Southeast Southwesterly,tangent to said curve.59.85 feet thence Southerly along a tangential Quarter of the Northeast Quarter distant 786.3 feet South from the Northeast corner curve to the left having a radius of 396.16 feet and a central angle of 28 degrees 20 of said Southeast Quarter of the Northeast Quarter.said intersection being the actual minutes,a distance of 195.9 feet thence Southeasterly,tangent to the last described point of beginning;thence continuing Southeasterly.tangent to the last described curve 166.7 feet thence Southeasterly along a tangential curve to the right having a curve,to a point 23.5 feet from the point of tangency of the last described curve; radius of 867.98 feet and a central angle of 13 degrees,09 minutes,a distance of thence Southeasterly along a tangential curve to the right having a radius of 1090.85 feet and a central angle of 3 degrees.00 minute,a distance of 99.99 feet thence Southeasterly,tangent to the last described curve,147.5 feet thence Southeasterly along a tangential curve to the left having a radius of 1278.77 feet and a central angle of 6 degrees.16 minutes,a distance of 139.87 feet thence Southeasterly, tangent to the last described curve, 130.1 feet.more or less,to a point on the South line of said Southeast Quarter of the Northeast Quarter distant 386 feet West from the Southeast corner of said Southeast Quarter of the Northeast Quarter,thence East along said South line to the Southeast corner of said Southeast Quarter of the Northeast Quarter:thence North along the East line of said Southeast Quarter of the Northeast Quarter to a point thereon 786.3 feet South from the Northeast corner of said Southeast Quarter of the Northeast Quarter,thence West parallel with a South line of said Southeast Quarter of the Northeast Quarter.to the actual point of beginning according to the Government Survey thereof,except the East 179.00 feet thereof,as measured along the South line of said Southeast Quarter of Northeast Quarter. Parcel E That part of the East 179.00 feet of the Southeast Quarter cf the Northeast Quarter of Section 2.Township 116,Range 22.as measured along the South line of said Southeast Quarter of the Northeast quarter lying South of a fine drawn West,parallel with the South line of said Southeast Quarter of the Northeast Quarter from a point on the East line of said Southeast Quarter of the Northeast Quarter distant 786.3 feet South from the Northeast corner of said Southeast Quarter of the Northeast Quarter. according to the Government Survey thereof. Force is That part of the Southwest Quarter of the Northwest Quarter.Section 1,Township 116.Range 22.Hennepin County,Minnesota,lying West of a fine which is parallel with and 40.00 feet Westerly from the following.described fine: Commencing at the Southwest corner of Section 36.Township 116.Range 22,thence East along the South line of said Section 36.a distance of 488.84 feet to the beginning of the line tc be described:thence deflecting to the right 84 degrees 19 minutes 12•seconds,a distance of 2373.01 feet;thence Southerly along a tangential curve to the left,having a radius of 1432.30 feet.to the South line bf said Southwest Quarter of the Northwest Quarter and there terminating. Subject to easements of record. 4 ALBIN CHAPEL CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION APPROVING THE PRELIMINARY PLAT OF ALBIN CHAPEL FOR ALBIN CHAPEL BE IT RESOLVED,by the Eden Prairie City Council as follows: That the preliminary plat of Albin Chapel for Albin Chapel dated November 8, 1996, consisting of 5.22 acres into 2 lots, a copy of which is on file at the City Hall, is found to be in conformance with the provisions of the Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved. ADOPTED by the Eden Prairie City Council on the 18th day of February, 1997. Jean L. Harris, Mayor ATTEST: John D. Frane, City Clerk C C CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA,AMENDING CHAPTER 11, SECTION 11.20 ENTITLED "OFFICE DISTRICT" AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG • OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF EDEN PRAIRIE,MINNESOTA ORDAINS: SECTION 1. City Code Chapter 11, Sec. 11.20, Subd. 2 Permitted uses shall be and hereby is amended by adding Item D. To read as follows: Subd.2. PERMITTED USES D. Funeral Homes. SECTION 2. City Code Chapter 1, entitled"General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99, "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. SECTION 3. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 1996, finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the day of , 1996. ATTEST: John D. Frane, City Clerk Jean L. Harris, Mayor PUBLISHED in the Eden Prairie News on the . flmenl.ad Eden Prairie Planning Commission January 27, 1997 B. ALBIN CHAPEL by Albin Chapel. Request for Planned Unit Development Concept Review on 5.2 acres,Planned Unit Development District Review on 2.56 acres,Zoning District Amendment in the Office Zoning District on 2.56 acres, Site Plan Review on 2.56 acres, and Preliminary Plat of 5.2 acres into 2 lots, and Code Amendment to Chapter 11 to add funeral homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. Franzen stated this was a project for which the Planning Commission voted to approve the Code Amendment and the developer's plans for the construction of Albin Chapel last October. It went before the City Council on November 19 and Albin Chapel failed to gain approval on a 3-2 vote as four votes are needed for approval. On January 7 the City Council was reconsidering the project and directed staff to give notice of the reopening of the Public Hearing to reconsider the Albin Chapel. There was a miscommunication as to what date Albin Chapel would appear before the Planning Commission. Albin Chapel was expecting February 10. Staff thought it was January 27. Albin Chapel went out and canvassed the neighborhood and talked with people door to door. They also held a meeting at Wooddale Church and communicated to the residents that they would go before the P nning Commission on February 10. Staff sent notices out to the paper and surrounding neighborhood notifying them of tonight's meeting in accordance with the normal procedures of the City Planning Commission. Franzen added that the Planning Commission can choose to either take input from the residents who have come tonight and vote to continue the item,or they can continue the item until February 10 without discussion. The Planning Commission had a brief discussion to determine whether they should hear input and continue the item, or continue the item without discussion. Sandstad commented he was in favor of conducting all of the discussions to February 10 so there is no split hearing confusion from the residents. Joe Ruzic commented he was notified of a Public Hearing and is prepared to speak tonight. He noted he was in charge of the petition and sent in a letter concerning his objection to this project. Kardell noted the petition is entered in tonight and could be read into the record on February 10. Habicht was in favor of continuing all discussion until February 10 because 3 Eden Prairie Planning Commission January 27, 1997 somebody is going to raise their hand at the next meeting and say they were not privy to this conversation. Foote agreed with Habicht. Clinton commented the project has come back because the neighbors are bringing forth new information and he would like to hear all the new information at once. Ismail commented the City has to honor the memo and let residents speak tonight who are present. He was opposed to continuing the item until February 10. The Commission agreed to hear information tonight and continue the Public Hearing until February 10. The Public Hearing was opened. Jim Deanovic, 9465 Amesbury Lane, commented he owns land close to where the site is and plans on developing it. He said he was in favor of the project because it's a good use for the site. He has a problem with the people in the residential site because they knew something was going to go on that site. He also noted the developer has done a good job as well as staff. Jay Jensen, 6517 Cherokee Trail,noted his house is probably the closest to the site and he supports the project. This is a good land use for the site. He said people that are against this have a problem with the mystique of a funeral home. He would rather drive by a funeral home than a three-story office building with a flat roof. Jim Albinson, Albin Funeral Chapel, reviewed his development proposal with the Planning Commission. It's a beautiful site and the adjacent wetlands and quiet setting works very well with their type of work. He noted that the petition has several points that are,in fact,in error. The development includes completion of sidewalks along Old Shady Oak Road, a lot of vegetation screening and other kinds of features that would make very little impact in terms of the pastoral nature of this property. It's much different than what an office park would do. The requirement the City has for parking is 47 spaces and the proposal is for 66. They do not anticipate any need ever for off-site parking. This will be a very quiet use of daily trips and will be 10 times less than if it was an office park. There are homes located at the top of a very steep hillside covered with large trees, and a good part of the year you can't see anything up there and they can't see anything below. He showed photographs depicting brand new funeral homes being built adjacent to very expensive homes in other areas of the metro area. 4 Eden Prairie Planning Commission January 27, 1997 Ismail was concerned that Albin Chapel has not yet purchased the property. Albinson explained it has been necessary for them to renegotiate their purchase agreement with the seller because of the length of time of this process. They hope the project gets approval and they will be able to purchase the property and develop it. If the project is not approved, they have no use for the property. Ismail was also concerned about signage. Albinson said code allows them a 50 square foot monument style sign and it will be located by the shared entrance. The sign will be put in according to City guidelines. Wissner commented that according to the petition the objection is more towards the concept of a funeral home than what it looks like. She asked if the developer explained to the residents about how complimentary the rooflines will be as opposed to an office complex. Albinson said they mentioned that every step of the way. They also have continued to mention that the tallest peak of the roof is 32 feet, all the lighting is downcast, and it's a very subdued use of the land. Staff informed them from the beginning that would be the best approach. He noted that someone made a comment about the windows on the west side and they were concerned about what goes on in there and if it could be seen. That area will be very well screened with evergreens. MOTION 1: Kardell moved, seconded by Wissner,to continue the public hearing until the February 10 meeting. Motion carried 7-0. 5 CITY COUNCIL MINUTES January 7, 1997 Page 4 Vii ORDINANCES AND RESOLUTIONS A. RECONSIDERATION OF VOTE ON ALBIN CHAPEL Jullie said the Council, at the December 17, 1996 meeting, directed that tonight's agenda include an item for the Council to reconsider its prior action taken on November 19, 1996 regarding the Albin Chapel project. The proposal failed to gain approval on a 3-2 vote of the Council (four positive votes are needed for a zoning district amendment approval). City Attorney Pauly read the appropriate motion which the Council would need to reconsider the vote. He said the proper action at this time would be pass the motion and to send the proposal back to the Planning Commission and staff for a completely new review process. MOTION: Thorfinnson moved, seconded by Case to suspend the rules to reconsider the following actions taken relating to Albin Chapel: (1) To reconsider the following two motions made at the Council meeting on November 18, 1996: The first of which was "to approve 1st Reading of the Ordinance for a Code Amendment to amend Section 11.2 of the City Code adding funeral homes as a permitted use in the Office Zoning District;to adopt Resolution 96-198 for PUD Amendment Review on 2.56 acres; to approve 1st Reading of the Ordinance for PUD District Review on 2.56 acres and Zoning District Amendment in the Office Zoning District on 2.56 acres; to adopt Resolutin 96- 199 for Preliminary Plat approval of 5.22 acres into 2 lots; and to direct Staff to prepare the Development Agreement incorporating Commission and Staff recommendations." The second of which was "to deny approval of the project on the basis that a funeral home is contrary to permitted uses in the Office District and to deny the Preliminary Plat because it would not be properly zoned for the use."; (2)- To direct staff to give notice of the reopening of public hearings of those matters to be reconsidered. Motion carried 4-0-1 with Butcher-Younghans abstaiTh1 . 10 CITY COUNCIL MINUTES November 19, 1996 Page 3 V. PUBLIC HEARINGS/MEETINGS A. ALBIN CHAPEL by Albin Chapel. Request for Planned Unit Development Amendment Review on 2.56 acres, Planned Unit Development District Review on 2.56 acres, Zoning District Amendment in the Office Zoning District on 2.56 acres, Site Plan Review on 2.56 acres and Preliminary Plat of 5.22 acres into 2 lots. Code Amendment to amend Section 11.20 of City Code adding Funeral Homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. (Resolution 96-198 for PUD Amendment Review, Ordinance for PUD District Review and Zoning District Amendment and Resolution 96-199 for Preliminary Plat and Ordinance for Code Amendment) James W. Albinson, president of Albin Funeral Homes, reviewed their proposal for a funeral chapel. He said they had a neighborhood meeting at Wooddale Church for 60 property owners within the area. He said they incorporated the neighbors' concerns into their site plans. Tyra-Lukens asked where the signage would be. Albinson pointed out the location on the overhead. Enger said the propotai was reviewed by the Planning Commission at their September 2, September 23, and October 28, 1996, meetings. On October 28th they voted approval on a 4-0 vote, subject to the recommendations of the final Staff Report of October 25, 1996. The proposal was not reviewed by Parks, Recreation and Natural Resources Commission. Joe Ru7ic 6825 Rowland Road, presented a petition with the neighbors concerns. He did not think it was appropriate to locate a funeral home adjacent to upper bracket residential property. He was concerned it will make it difficult for him to sell lots in his subdivision. He was also concerned about additional traffic and parking overflow. Mingshu Benson, 6601 Golden Ridge Drive, was concerned that there will be more traffic on Rowland Road, and that the view of a funeral home from their house will be depressing. John Dean, 6642 Golden Ridge Drive, thought their area is too pretty for a depressing funeral home. He was also concerned about the traffic problem. . MOTION: Pidcock moved, seconded by Tyra-Lukens, to close the Public Hearing. Motion carried unanimously. Pidcock said we heard the same kind of discussion when the first funeral home was Ir CITY COUNCIL MINUS November 19, 1996 Page 4 proposed in Eden Prairie along the west side of County Road 4 near Elim Shores. She questioned whether it was appropriate to change the residential environment to include a funeral home. Tyra-Lukens thought there might be quite a few instances when more parking would be needed. She asked what kind of changes were needed for the Huber Funeral Home to go in. Enger said the Huber building required a change in the industrial district to allow funeral homes as a permitted use, noting the project Councilmember Pidcock referred to was proposed on the site where the Waigreens is now located and would have meant a rezoning to commercial. The Albin project is similar in that it is a change in the office district to allow funeral homes as a permitted use. Tyra-Lukens asked if it is correct that without a change to the office zone, there isn't really a site for this project in our present planning process. Enger said funeral homes are allowed within the Commercial District and now within the Industrial District after the change made for the Huber facility. Albinson said they planned their chapel with space to accommodate about 100 people and they have 67 parking spaces. He said large funerals are typically held off site. He said the daily average trips would be about 45 and funeral events usually occur off peak. He noted this is the lowest usage of any proposal presented for this site. Tyra-Lukens asked if there will be a crematorium. Albinson said there is none in their plans, and there is no way to add one later. Case thought this seemed like a lesser impact use than the typical office use would be. He asked if we had addressed the issue of expected traffic and frequencies of use for this project. Enger said there is a trip generation rate of 12 per 1000 square feet of building area which would equal approximately 960 average daily trips for an office. Case asked about the frequency of use. Albinson said they expect about 12 service arrangements per month, of which four would probably be held offsite. Pidcock asked if they have any studies that show trends in funeral activity. Albinson said there are a lot of funerals held at churches, so the 30% offsite figure may be a conservative number. He did not know of any studies. Pidcock asked what our plans are to update that intersection. Dietz said they have no plans at this time for a signal, but the size of the street is probably adequate because of the right-turn lane there. There is potential for a signal in the future. Thorfinnson said he is hearing that traffic is not an issue compared to what the other possibilities are. He thought this is an odd spot for a funeral home, and we 12 CITY COUNCIL MINL November 19, 1996 Page 5 have opened up the industrial area for funeral homes as well as commercial zones. He questioned the need to do a conditional use permit in an office area. Harris thought the facility is residential in character and the service is needed. She thought the Huber Home has been a good neighbor. She does not have difficulty with making the permitted change to allow a funeral home in an office zoning district. Case said he did not have a philosophical problem with this. He thought this seems extremely beneficial and more positive than what could go there under the current zoning. He thought they would have very low usage, and there is a residential look to the building. Tyra-Lukens asked what kinds of reasons were given when there were changes to allow the permitted use in an industrial zone. Harris said the same issues were presented. Tyra-Lukens then asked Thorfinnson how he saw office zone different than industrial. Thorfinnson replied right now we have two zones where this would be allowed, and he didn't know if we need to add another one. Tyra- Lukens did not have a problem with allowing the use in an office zone. She thought it would be unfair to change the industrial zone for Huber and not do the same for a request to change the office zone. Tyra-Lukens asked if there is berming on the project. Albinson described the berming along the rounded corner and along the area with the spruce trees and the sign. Tyra-Lukens asked how high the berming is. Thorfinnson didn't think it could be high enough to shield the building from Golden Ridge Drive. MOTION: Case moved, seconded by Tyra-Lukens, to approve 1st Reading of the Orginance for a Code Amendment to amend Section 11.2 of the City Code adding funeral homes as a permitted use in the Office Zoning Dsitrict; to adopt Resolution 96-198 for PUD Amendment Review on 2.56 acres; to approve 1st Reading of the Ordinance for PUD District Review on 2.56 acres and Zoning District Amendment in the Office zoning District on 2.56 acres; to adopt Resolution 96-199 for Preliminary Plat approval of 5.22 acres into 2 lots; and to direct Staff to prepare the Development Agreement incorporating Commission and Staff recommendations. Motion failed 3-2-0 with Pidcock and Thorfinnson opposed. MOTION: Pidcock moved, seconded by Thorfinnson, to deny approval of the project on the basis that a funeral home is contrary to permitted uses in the Office District and to deny the Preliminary Plat because it would not be properly zoned for the use. Motion failed on a 2-2-1 vote with Harris and Case opposed and Tyra-Lukens abstaining. A discussion followed regarding options such as presenting the project as an amendment to the Comprehensive Guide Plan and rezoning it to one of the districts that does allow funeral homes. Pauly said that would enable the project to come CITY COUNCIL MINUTES November 19, 1996 Page 6 back through the Planning Commission. Pidcock was concerned we would be rezoning a piece of property that is in a residential neighborhood that doesn't warrant rezoning. Thorf nnson agreed with Pidcock. MOTION: Harris moved, seconded by Pidcock, to reconsider the previous motion to deny the request. Motion carried unanimously. VOTE ON THE RECONSIDERED MOTION: Motion carried on a 2-1-2 vote with Case opposed and Harris and Tyra-Lukens abstaining. PLANNING COMMISSION MINUTES Monday, October 28, 1996 IV. PUBLIC HEARINGS A. ALBIN CHAPEL by Albin Chapel. Request for Planned unit Development Amendment Review on 2.47 acres,Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres, Preliminary Plat of 5.22 acres into 2 lots and Code Amendment to allow funeral homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. Franzen reviewed the staff report and noted that the developer had made the recommended changes from the last Planning Commission review of this proposal. The developer was present to answer any questions. Jim Albinson,2200 Nicollet Avenue South, President of Albin Funeral Chapel, stated they have met with the seller of the adjacent property to discuss purchase arrangements to acquire the land to address the concerns of the Planning Commission raised at the previous review of the plans. He showed a three-dimensional rendering of the building and described the exterior building materials. They are in agreement with the stipulations contained in the staff report. Ismail inquired about the signage which would be used on the building and Albinson responded that there would be no signage on the building but they propose to have a sign located at the shared entrance to the site on their property. The sign would read "Albin Chapel." Wissner inquired about the landscape plan and how it had changed and Albinson responded that there will be more landscaping because the building had been shifted to the north. The Public Hearing was opened. No one present wished to speak. Foote commented that he liked the building architecture and would support the proposal. Wissner stated she was pleased the proponents had made the changes requested by the Planning Commission. Ismail commented he was a bit concerned about the existence of two such similar businesses in Eden Prairie but assumed the proponent had done his homework and determined that there was sufficient population in the surrounding areas to support two funeral homes. Clinton stated he was pleased with the plans and glad the proponents had held a neighborhood meeting to discuss issues with the area residents. MOTION: Wissner moved, seconded by Foote, to close the public hearing and recommend approval of the request by Albin Chapel for Planned unit Development Amendment Review on 2.47 acres,Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres, Preliminary Plat of 5.22 acres into 2 lots and Code Amendment to allow funeral homes as a permitted use in the Office Zoning District based on plans dated October 25, 1996, and subject to the recommendations of the Staff Report dated October 25, 1996. Motion carried 4-0. 5r I APPROVED MINUTES CITY OF EDEN PRAIRIE PLANNING COMMISSION MONDAY,OCTOBER 14, 1996 7:30 PM, CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: Kenneth E. Clinton, Randy Foote, Bill Habicht,Ismail Ismail, Katherine Kardell, Douglas Sandstad, Mary Jane Wissner STAFF MEMBERS: Mike Franzen, City Planner, Scott Kipp, Senior Planner, Al Gray, City Engineer, and Barbara Anderson, City Recorder I. PLEDGE OF ALLEGIANCE- ROLL CALL Chair Clinton called the meeting to order at 7:00 p.m. Commissioners Kardell and Habicht were excused. II. APPROVAL OF AGENDA MOTION: Wissner moved, seconded by Foote, to approve the Agenda as published. Motion carried 5-0. III. APPROVAL OF MINUTES MOTION: Foote moved, seconded by Wissner,to approve the Minutes of the September 23, 1996 Planning Commission Meeting as submitted. Motion carried 5-0. IV. PUBLIC HEARINGS A. ALBIN CHAPEL by Albin Chapel. Request for Planned unit Development Amendment Review on 2.47 acres,Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres,Preliminary Plat of 5.22 acres into 2 lots and Code Amendment to allow funeral homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. Franzen noted staff had received a letter requesting this item be continued until the October 28, 1996 Planning Commission meeting to allow the proponents time to address the concerns raised by the Planning Commissioners during the initial review of this project. MOTION: Sandstad moved, seconded by Wissner, to continue the request for Albin Chapel for Request for Planned unit Development Amendment Review on 2.47 acres, Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres, Preliminary Plat of 5.22 acres into 2 lots and Code Amendment to allow funeral homes as a permitted use in the Office Zoning District until the October 28, 1996 meeting of the Planning Commission. Motion carried 5-0. 16 itir C C APPROVED MINUTES CITY OF EDEN PRAIRIE PLANNING COMMISSION September 23, 1996 COMMISSION MEMBERS: Kenneth E. Clinton, Randy Foote, Bill Habicht, Ismail Ismail, Katherine Kardell, Douglas Sandstad,Mary Jane Wissner STAFF MEMBERS: Michael D. Franzen, City Planner; Scott A. Kipp, Senior Planner; Elinda Bahley,Recording Secretary PLEDGE OF ALLEGIANCE -ROLL CALL The meeting was called to order at 7:00 p.m.by Chair Clinton. Commissioner Kardell was excused; all other members were present. Commissioner Sandstad arrived at 7:20 p.m. II. APPROVAL OF AGENDA MOTION: Foote moved, seconded by Ismail,to approve the Agenda as published. Motion carried 5-0. III. APPROVAL OF MINUTES - SEPTEMBER 9. 1996 IV. PUBLIC HEARINGS Continued Public Hearing: A. ALBIN CHAPEL by Albin Chapel. Request for Planned Unit Development Amendment Review on 2.47 acres, Planned Unit Development District Review on 2.47 acres,Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres, Preliminary Plat of 5.22 acres into 2 lots and Code Amendment to allow funeral homes as a permitted use in the Office Zoning District. Location: Rowland Road and Old Shady Oak Road. Franzen stated they received a letter from Albin Funeral Chapel indicating they would like additional time to work on the revisions as recommended by the Planning Commission. They have asked that the project be continued until the October 14 meeting. MOTION: Wissner moved, seconded by Foote,to continue the public hearing until October 14. Motion carried 5-0. • Planning Commission Monday, September 9, 1996 D. ,ALBIN CHAPEL by Albin Chapel. Request for Planned Unit Development Amendment Review on 2.47 acres, Planned Unit Development District Review on 2.47 acres,Zoning District Amendment in the Office Zoning District on 2.47 acres, Site Plan Review on 2.47 acres,Preliminary Plat of 5.22 acres into 2 lots. Location: Rowland Road and Old Shady Oak Road. Franzen explained that this item is related to the next item because funeral homes are are not a permitted use in the Office Zoning District. A couple of years back Huber Funeral Home's property was zoned Industrial on County Road 4. It seemed like a good location for a funeral home and the City amended the code in that location to accommodate that use. James Albinson,president,2200 Nicollet Avenue S,commented they are trying to be sensitive to the area and showed the site plan on the overhead. Wissner asked how they decided to come to Eden Prairie. Albinson replied his family business is in an expansion mode and would like to add another location. His brother is a member of the Wooddale Church and noticed the property for sale. They lilted the look of the property because it has a nice calm setting with the view of the wetlands. Franzen reviewed the Staff Report with the Commission noting the proposal is for a 9,462 square foot building. The project meets the requirements of the Office Zoning District for the most part. A PUD waiver for building setback from 35 feet to 20 feet from Old Shady Oak Road is requested, and the average setback is 38 feet. A PUD waiver for parking setback from an internal lot line from 10 to 5 feet is requested. A reason to consider the waiver is that there is 20 feet between parking areas on adjoining properties. The landscaping requirements meet City Code and the architecture meets City Code requirements using the same shared access that was approved as part of the Marbles proposal. He explained the reasons why the Planning Commission might consider allowing funeral homes in the Office Zoning District. This is a situation between Office and Residential and it would be better in the long run to preserve the existing Office zoning rather rezoning the property to Commercial with someone coming back in 10 years and converting it into a convenience store. Funeral homes are good neighbors and are residential in character. Staff recommended approval on the plan as submitted with the two waivers and the approval of the code amendment for funeral homes to be a permitted use in the Office Zoning District. • 15 1 �' Planning Commission Monday, September 9, 1996 The Public Hearing was opened. Joe Ruzic,6825 Rowland Road,commented he has lived in Eden Prairie for 40 years and is a developer. He was concerned that the name Albin Chapel was misleading to him and other residents because they thought it was a church when it is actually a funeral home. He lives directly across the street on Old Shady Oak Road where they want a variance of 20 feet. He was opposed to the variance and to having a funeral home there because it is very depressing. He was concerned that there was no other case where a residential area is adjacent to a funeral home. He was concerned about the future three lots that he's going to build regarding the site distance from the funeral home. He was also concerned that people will not buy his homes because they don't want to live across from a funeral home. He noted that Huber Funeral Home is on a heavily traveled street and Shady Oak Road is not. A funeral can bring in hundreds of people which will cause additional traffic. He commented about there only being 67 parking spots and was concerned about the overflow of cars. He would rather see an office building at this site. An office building is not depressing. Brice Holasek, 6602 Old Shady Oak Road,noted he lives right across the street from the funeral home. He believes this is an inappropriate place for a funeral home. It was mentioned earlier that a Commercial location would be too expensive for a funeral home. He doesn't feel they should amend the City Code to accomodate a hardship for them looking for a place. Paul Huber, Huber Funeral Home, 6394 Glory Lane,noted they have been in Eden Prairie for the last year and a half. According to the Department of Health,there are between 90 and 110 deaths per year in Eden Prairie. For many years there was no funeral home in Eden Prairie and people would go somewhere else. They have only seen approximately 50 of those numbers and the rest have gone to surrounding areas. They still have not seen 50 percent of the business in Eden Prairie. He was concerned . that another funeral home will cause him to fail or for them both to fail. It's going to be very difficult for one or both of them to make it. Sandstad commented there are no such laws restricting the number of Dairy Queens, bakeries or convenience stores nor should there be. He feels that two funeral homes within a city population of 48,000 people should work just fine. Huber indicated they were building with the future in mind and of the numbers seen in Eden Prairie in the last year the average age of the deceased was 57 years old. If this was ten years later he would not be addressing these issues. Sandstad expressed concern about the variance for setback because the wall is 16 C C Planning Commission Monday, September 9, 1996 unattractive on the corner closest to the property line. He would rather have a building designed to fit on the property without a variance. Albinson commented that they are trying to be as sensitive to the neighbors as possible with minimum impact to the site. All entrances and exits are from Rowland Road. There is no entrance to Old Shady Oak Road. Funerals happen during the middle of the day. The building to be constructed has a capacity of 85 seats. They plan on doing heavy landscaping on the west side of the building. Habicht stated the issue of economics is not an appropriate issue for this Commission. They need to take a look at land use and zoning issues, whether or not a funeral home is appropriate in an Office District and if the proposed site plan is acceptable. Wissner asked for examples of where this type of situation is in a residential area. Franzen stated all the funeral homes in Minneapolis are in Commercial or Office areas on collector streets typically with the back portion of their building abutting residential areas. A Commercial use would impact residential neighborhoods the most because they generally have longer hours of operation for retail uses and are open Saturdays and Sundays. Convenience stores are a 24 hour a day operation. The next most intense use would be Industrial with trucks, and night shifts. Office uses are generally an eight to five use. Wissner expressed concern about the parking with the residential homes at such a close proximity. Foote commented he has no problem with funeral homes in the Office Zoning District but doesn't know if this is the best location. He was concerned about problems with traffic and parking. Sandstad was comfortable with the Office Zoning District Amendment for funeral homes. He expressed concern about the building being too close to the property line, the parking,and the additional traffic without the possibility of an access. Albinson explained that many people double up when they go to funerals. The requirement is for 47 parking stalls and they are providing 67. If they get to a point where they are exceeding the capacity they make sure they get an off-site location that has greater parking and use shuttle buses. Franzen explained that the parking at Huber Funeral Home was determined without the church next door being part of the equation. It was done based on the City Code 17 2.® C c Planning Commission Monday, September 9, 1996 requirements and based on the seating capacity. Rick Ahmand, 6604 Golden Ridge Drive, gave the background of this site as it originated in 1992. He supported 25,000 square feet of total building as it was less than the approved Pud for 45,000 square feet with three separate buildings,versus original request for an 80,000 square foot office building,with density transfer off the wetland. Sandstad asked if Rowland Road is one that would be able to handle a large event. Franzen stated Rowland Road is a collector road. The City's design of Rowland Road was based on the original land use of multi-family use. The approved Pud for office and commercial generates less traffic than the multiple family use. Now with less square footage,even though the funeral home is a higher traffic generator than office ,overall traffic is still less. Dan Albinson of Albin Chapel noted they would be more than happy to try and work within the setback issues raised by the Commission. The Commission asked the developer to work on eliminating building and parking setbacks variances. Ismail indicated he would like to see a sketch of the front of the proposed building to see how it fits in the surrounding vicinity. MOTION 1: Sandstad moved, seconded by Habicht,to continue the public hearing for two weeks. Motion carried 6-0. 18 STAFF REPORT TO: Planning Commission FROM: Michael D. Franzen, City Planner DATE: February 7, 1997 SUBJECT: Albin Chapel APPLICANT: Albin Chapel FEE OWNER: Gordon Galarneau LOCATION: Rowland Road and Shady Oak Road REQUEST: 1. Planned Unit Development Concept Review on 5.2 acres. 2. Planned Unit Development District Review on 2.56 acres. 3. Zoning District Amendment on 2.56 acres. 4. Site Plan Review on 2.56 acres. 5. Preliminary Plat of 5.2 acres into 2 lots. 6. Code Amendment to Chapter 11 to add Funeral Homes as a permitted use in the Office Zoning District. 1 Staff Report ALBIN CHAPEL February 7, 1997 CONTINUED PUBLIC HEARING At the January 27, 1997 meeting,the Planning Commission voted to continue discussion on the Albin Chapel proposal to allow for additional input from the surrounding neighborhood. The neighborhood had been notified of two different public hearing dates for Albin Chapel. The City sent out public hearing notices for January 27, 1997. Albin Chapel told residents at a neighborhood meeting that the date was February 10, 1997. Since two residents attended the last meeting,the Planning Commission discussed whether public input should taken before voting to continue, or voting to continue without input so that all public testimony could be taken into consideration at one meeting. The Planning Commission decided to consider public input. Public comments are part of the attached set of minutes. BACKGROUND On October 28, 1996 the Planning Commission voted 4-0 to approve a code amendment to allow funeral homes as a permitted use in the Office District. The Commission also voted to approve a Planned Unit Development Amendment,Zoning Amendment, Site Plan, and Preliminary Plat to allow the construction of the Albin Chapel. At the November 19, 1996 City Council meeting,Albin Chapel failed to gain approval on a 3-2 vote of the Council. Four votes are needed for approval. On January 7, 1997, the City Council voted to direct the staff to give notice of the reopening of the public hearing to reconsider the Albin Chapel proposal. PUBLIC HEARING After a presentation by the proponent,the Commission should listen to input from residents,discuss the proposal, and make a recommendation to the City Council. At previous public hearings with the Planning Commission and City Council, residents expressed concern about traffic,impacts on the surrounding neighborhood,hours of operation, crematory, and parking on Rowland Road or Shady Oak Road. TRAFFIC The approved development for this site is a 10,000 sq. Ft. office building. An office use would generate 120.0 daily trips and 16.8 trips in the morning and evening rush hours. Albin Chapel has 2 q Staff Report ALBIN CHAPEL February 7, 1997 indicated this site would have 12 services per month with 4 services held offsite,with 45 average daily trips per service. These trips are usually spread out over a four hour period in the late afternoon. Rowland Road, Old Shady Oak Road and the intersections were designed to accommodate traffic from an office use. Since the funeral home traffic is less than office,no road upgrading is needed. IMPACTS ON THE SURROUNDING NEIGHBORHOOD Funeral homes are currently permitted in the commercial and industrial zoning districts. Surrounding communities have indicated to City staff that funeral homes are considered transitional uses and are typically located at the edge of commercial and residential areas on collector roads. This site can be considered transitional. The appropriateness of a funeral home in this location should be based on if the impacts on the surrounding area mitigated. Staff believes the site has adequate parking,the traffic impacts are low,the building looks residential, and conifer trees can help screen parking and the building from residential areas. The Planning Commission did not support the initial request of Albin Chapel for a setback less than the 35 feet required by City Code and the site plan was revised. The landscape plan was changed to include 15, 12 foot high conifers along the perimeter of the site. HOURS OF OPERATION Albin Chapel has previously indicated that services are generally held in the afternoon during the week. There can be services on the weekend. CREMATORY Albin Chapel indicated there will not be a crematory at this location. PARKING ON ROWLAND ROAD AND SHADY OAK ROAD The parking requirement is 47 spaces. The site plan shows 67 spaces. Albin Chapel has indicated that larger services will be held offsite. STAFF RECOMMENDATIONS The staff would recommend approval of the Code Amendment to add funeral homes as a permitted use in the office zoning district, PUD Concept Review on 5.2 acres, PUD District Review on 2.56 acres, Zoning District Amendment on 2.56 acres, Site Plan Review on 2.56 acres, and Preliminary Plat of 5.2 acres into 2 lots based on plans dated November 8,1996 and subject to the ,t2S Staff Report ALBIN CHAPEL February 7, 1997 recommendations of the StaffReport dated February 7,1997, and subject to the following conditions: 1. Prior to final plat approval,the proponent shall: A. Submit detailed storm water runoff,utility and erosion control plans for review by the Watershed District. B. Submit detailed storm water runoff,utility and erosion control plans for review by the City Engineer. 2. Prior to Building Permit issuance,the proponent shall: A. Pay the appropriate cash park fee. B. Meet with the Fire Marshal to go over fire code requirements. C. Submit samples of exterior building materials for review. D. Submit a landscaping and screening bond for review. 3. Prior to grading,the proponent shall notify the City Engineer, Watershed District, and City Forester. Construction fencing to protect existing trees must be in place and approved by the City Forester prior to grading and tree removal. 4. Implementation of the required tree replacement concurrent with development on this site. 5. Construction of a sidewalk along the east side of Old Shady Oak Road. 6. Construction of a five-foot wide concrete sidewalk connection between the building and the sidewalk along Rowland Road. 7. Enter into a cross-access and maintenance agreement for use of the common driveway between this site and the proposed site to the south. g:\hdmgcorp.fac 4 a6 STAFF REPORT TO: Planning Commission FROM: Michael D. Franzen, City Planner DATE: January 24, 1997 SUBJECT: Albin Chapel APPLICANT: Albin Chapel FEE OWNER: Gordon Galarneau LOCATION: Rowland Road and Shady Oak Road REQUEST: 1. Planned Unit Development Concept Review on 5.2 acres. 2. Planned Unit Development District Review on 2.56 acres. 3. Zoning District Amendment on 2.56 acres. 4. Site Plan Review on 2.56 acres. 5. Preliminary Plat of 5.2 acres into 2 lots. 6. Code Amendment to Chapter 11 to add Funeral Homes as a permitted use in the Office Zoning District. 1 -7 " CI( ....,....... , alill\._11,11L------ I -;11 ,--- , _.---- yi, 42 1149_ ,,„"-- ..--.7i1G--- ...............„. - N 'NNIII4t, ,_ 16•N - C 71,4•:-JE 'F.• •.? ' 4-,.4.1... ... ,,,,...:!, ....,..... ...... mir . .. . >,... .. e Fly. .. -I- „ fir 1 1 1 :N724 4 Aillt WI,* i00 a . ow"4 1,I.1 _ illfillibp, 4 rj ,:: .. •I"' '' di !. \ co:• ........t..., . '•2,4111,thisogir -7.% l' . ::::::•, ---: a: .1: •:•::::•:• ..D -•:e).. t.--- - • ••••::•:•:: •:;•1,4 : l- -.- ilkie... till Ce .6.. . - :.:!.::::::::.:• ."-r- i .6 Plftria— :2. , .. 14.1ip 1111 >- Iiiii. . . \ \ --"-—1.( i - -•\ -1 - *W1a0"7P oN1'123K.•.I.L .1C.. O)‘''..P..-.•‘.-•'•'v ;,.i• -.ii1 iir1.• 1 e11 S1 t 111N1.P4 11 2 ? a ,er j/:. I ks .: *.*... 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' 0 . • . -. , z ' • ... .• .. . . • • 274 . . . ....._...1-. ,...- . .. . . • . • SC a • tAht . ,::•:.:.• Illtiot I"gal ,2 -•:.• ::-. :..•:s. .0.!. . .• ,,, ti t E J . .•. ,11:•::•. .•::::. : :::.. . ::.• .. . ...•....:: ••....::... •. :• •.•: : .: ::. : ..•...:.::• .:...: ::. ..::.: :,. :: :.. : 4:10 1411i A ... 0, •....:.. :.: .-i. :::... :::, : : a • .: i...• . . .:: ...;..- .•..i16: :: ::::• : : •• ay if . • . • • • . • . . . . . . . . . . . . . . . . DATA .•.• • . . Staff Report ALBIN CHAPEL January 24, 1997 BACKGROUND On October 28, 1996 the Planning Commission voted 4-0 to approve a code amendment to allow funeral homes as a permitted use in the Office District. The Commission also voted to approve a Planned Unit Development Amendment,Zoning Amendment, Site Plan, and Preliminary Plat to allow the construction of the Albin Chapel. At the November 19, 1996 City Council meeting, Albin Chapel failed to gain approval on a 3-2 vote of the Council. Four votes are needed for approval. On January 7, 1997, the City Council voted to direct the staff to give notice of the reopening of the public hearing to reconsider the Albin Chapel proposal. PUBLIC HEARING After a presentation by the proponent,the Commission should listen to input from residents,discuss the proposal, and make a recommendation to the City Council. At previous public hearings with the Planning Commission and City Council,residents expressed concern about traffic, impacts on the surrounding neighborhood, hours of operation, crematory, and parking on Rowland Road or Shady Oak Road. TRAFFIC The approved development for this site is a 10,000 sq. Ft. office building. An office use would generate 120.0 daily trips and 16.8 trips in the morning and evening rush hours. Albin Chapel has indicated this site would have 12 services per month with 4 services held offsite, with 45 average daily trips per service. These trips are usually spread out over a four hour period in the late afternoon. Rowland Road, Old Shady Oak Road and the intersections were designed to accommodate traffic from an office use. Since the funeral home traffic is less than office,no road upgrading is needed. IMPACTS ON THE SURROUNDING NEIGHBORHOOD Funeral homes are currently permitted in the commercial and industrial zoning districts. Surrounding communities have indicated to City staff that funeral homes are considered transitional uses and are typically located at the edge of commercial and residential areas on collector roads. This site can be considered transitional. The appropriateness of a funeral home in this location should be based on if the impacts on the surrounding area mitigated. Staff believes the site has 2 Staff Report ALBIN CHAPEL January 24, 1997 adequate parking,the traffic impacts are low,the building looks residential, and conifer trees can help screen parking and the building from residential areas. The Planning Commission did not support the initial request of Albin Chapel for a setback less than the 35 feet required by City Code and the site plan was revised. The landscape plan was changed to include 15, 12 foot high conifers along the perimeter of the site. HOURS OF OPERATION Albin Chapel has previously indicated that services are generally held in the afternoon during the week. There can be services on the weekend. CREMATORY Albin Chapel indicated there will not be a crematory at this location. PARKING ON ROWLAND ROAD AND SHADY OAK ROAD The parking requirement is 47 spaces. The site plan shows 67 spaces. Albin Chapel has indicated that larger services will be held offsite. STAFF RECOMMENDATIONS The staff would recommend approval of the Code Amendment to add funeral homes as a permitted use in the office zoning district, PUD Concept Review on 5.2 acres, PUD District Review on 2.56 acres, Zoning District Amendment on 2.56 acres, Site Plan Review on 2.56 acres, and Preliminary Plat of 5.2 acres into 2 lots based on plans dated November 8,1996 and subject to the recommendations of the Staff Report dated January 24, 1997, and subject to the following conditions: 1. Prior to final plat approval,the proponent shall: A. Submit detailed storm water runoff,utility and erosion control plans for review by the Watershed District. B. Submit detailed storm water runoff,utility and erosion control plans for review by the City Engineer. 2. Prior to Building Permit issuance,the proponent shall: A. Pay the appropriate cash park fee. 3 Staff Report ALBIN CHAPEL January 24, 1997 B. Meet with the Fire Marshal to go over fire code requirements. C. Submit samples of exterior building materials for review. D. Submit a landscaping and screening bond for review. 3. Prior to grading,the proponent shall notify the City Engineer, Watershed District, and City Forester. Construction fencing to protect existing trees must be in place and approved by the City Forester prior to grading and tree removal. 4. Implementation of the required tree replacement concurrent with development on this site. 5. Construction of a sidewalk along the east side of Old Shady Oak Road. 6. Construction of a five-foot wide concrete sidewalk connection between the building and the sidewalk along Rowland Road. 7. Enter into a cross-access and maintenance agreement for use of the common driveway between this site and the proposed site to the south. g:\hdmgcorp.fac 4 c C STAFF REPORT TO: Planning Commission FROM: Michael D. Franzen, City Planner DATE: October 25, 1996 SUBJECT: Albin Chapel APPLICANT: Albin Chapel FEE OWNER: Gordon Galameau LOCATION: Rowland Road and Shady Oak Road REQUEST: 1. Planned Unit Development Concept Review on 5.2 acres. 2. Planned Unit Development District Review on 2.56 acres. 3. Zoning District Amendment on 2.56 acres. 4. Site Plan Review on 2.56 acres. 5. Preliminary Plat of 5.2 acres into 2 lots. • 6. Code Amendment to Chapter 11 to add Funeral Homes as a permitted use in the Office Zoning District. 1 f 1 3 it ',... ( . cr-7----' i. 1k Ifif . comp I '- ----- -. .— N Ns --------- Pillim 't • 1 Aio • .. i i r ..! = ow . . ,.,,, R '11-" 7 !•34(g ..1 ar'; I.. li gt Ilk _z„0 Nay 4:4 214 r: I ..40- ADD Area egg , . ...,,,,A t. ,:. t.% ..,, - iiirsais4 4 ..,..v MIIIMIN. 441 4 X. ...J f•-: ai\ . .. • • :".. ::::•::•::. , ' •:•::•:••: : ••:••:•:••: : :•:: :• • 44..„*..44..s.. ' _ :•:•::•: 14•4), Ct; A. As : 111 • :i:•: 1 el: .:2. 1— - • -"ITIFFP Ahab A:3' . 1-- ' ‘ A , v,.. • vs \ ,\, I it r_VI IAN Pr,rlik y/if . ••• I s kit _q•. • •• . :2.....t.... : Ire . . 40,400,001.A. . • I ; ,\I wrizr Iff ..."/ ....., . / ! /Id ••• '4. c_:. ,... ,s / •P4C7Qtil )::?' ::•1:•••: .:•.••. :••. • ••::. . 1:•::• •:. ••::•. •:• :: :;•::... Mk :::,,,:.:: •::::•...- :: :-• •:•..:.:.:.:....:.::::-.. .:.:-::.: :.-:.:::.: . : : • :;:::::::i::::i::::::::::::: ' . : ::::::i •ii:i:i:.:: :.i.• • •::::::: :::: :: .::: ::. , :: i•:::::: ::iiii:::ii : . i:ii.::::•• ::-:::.: , ,s ...,,- IN. •::. ::::::.,i ::.:.:::.:•::.: : .1%.":•:i•-•:*:::•-:.; : ::-..... :•: . ::•:•• •:• • — - !,..:. • .•.:•:•::•:•::•:: - •••:: :: • - • •.•.:•: ...:,•:••:•:••:•:••:•::•:••: : . .. :• .•:.•-:•• • ....•::•::•:•:. :::••::::.::::•::::•::•:•::• • : •:. :•:::.:::•'_-::::::::•:::•..--:::::::::i:::: :::::.:::. : : :i: :::i: - •:: :: ::::.:::::::.::::•::•:: :::::.:::::. : • •:• ) lir/Q:4'j 1 .1.4) z ' --:::•::•: . ••••::. • : : 27 4 27 2 I. 'I LEE: ::•:;•::::. ..::: :::•: • SCif ... .: •••••:41 : ::** ... .: ..• ... . .. .•:••:• •::•: •: ::•:: :::,::: ::::: • 3 , r -rZA •.: • •: :: . ::::•: : H •::.:: . :::. . ..m...• . . . . . .. . . . . . . . . . . . . .. . . . g . •• - • . • •• •• •• •..• . . • •. •. . ' • • • • • • • •• • •• • • •• • . . . ..... ..... ..... .... ... . . . ; • :. ••:::•::•. •••••30::•:•::•::: • ': : . . . . .. . . . . .: . . • • •: i : •• : ::: :::.:::•: :: ' . : , C BACKGROUND This is a continued item . The Planning Commission previously directed the developer to revise the site plan to meet building and parking setbacks. PLAN REVISIONS The plan meets the required 35 foot setback from Rowland Road and Old Shady Oak Road. The plan meets the required 10 foot side yard setback to parking. CODE AMENDMENT Chapter 11 of the City code needs to be amended to allow funeral homes as a permitted use in the office district. Potential reasons for changing the City code are. 1. A survey of suburban communities indicates that funeral homes are allowed as a transitional land use between commercial and residential development. 2. For sites that are currently guided office and located next to residential, a quiet and residential looking building or use is appropriate. 3. While funeral homes might locate in an office area, generally the price of land would discourage these uses from locating there. A funeral home would not choose the middle of an office park since good access and visibility is a requirement. 4. Not every office site will work for a funeral home.The site plan ordinance permits the City to evaluate traffic impacts, architecture, parking, landscaping, lighting, tree preservation, drainage and buffer zones. If these items are not addressed to city code and the impacts on adjoining land uses are high the City would not be obligated to approve the use. STAFF RECOMMENDATIONS The staff would recommend approval of the PUD Concept Review on 5.2 acres, PUD District Review on 2.56 acres, Zoning District Amendment on 2.56 acres, Site Plan Review on 2.56 acres, and Preliminary Plat of 5.2 acres into 2 lots , and a Code Amendment to allow funeral homes as a permitted use in the office zoning district, based on plans dated October 18, 1996 and subject to the recommendations of the Staff Report dated September 5, 1996, and October 25, 1996, and subject to the following conditions: 2 3g g c 1. Prior to final plat approval,the proponent shall: A. Submit detailed storm water runoff,utility and erosion control plans for review by the Watershed District. B. Submit detailed storm water runoff,utility and erosion control plans for review by the City Engineer. 2. Prior to Building Permit issuance,the proponent shall: A. Pay the appropriate cash park fee. B. Meet with the Fire Marshal to go over fire code requirements. C. Submit samples of exterior building materials for review. D. Submit a landscaping and screening bond for review. 3. Prior to grading,the proponent shall notify the City Engineer, Watershed District, and City Forester. Construction fencing to protect existing trees must be in place and approved by the , City Forester prior to grading and tree removal. 4. Implementation of the required tree replacement concurrent with development on this site. 5. Construction of a sidewalk along the east side of Old Shady Oak Road. 6. Construction of a five-foot wide concrete sidewalk connection between the building and the sidewalk along Rowland Road. 7. Enter into a cross-access and maintenance agreement for use of the common driveway between this site and the proposed site to the east. a C c STAFF REPORT TO: Planning Commission FROM: Michael D. Franzen, City Planner DATE: September 5, 1996 SUBJECT: Albin Chapel APPLICANT: Albin Chapel FEE OWNER: Gordon Galarneau LOCATION: Rowland Road and Shady Oak Road REQUEST: 1. Planned Unit Development Concept Review on 5.2 acres. 2. Planned Unit Development District Review on 2.47 acres. 3. Zoning District Amendment on 2.47 acres. 4. Site Plan Review on 2.47 acres. 5. Preliminary Plat of 5.2 acres into 2 lots. 6. Code Amendment to Chapter 11 to add Funeral Homes as a permitted use in the Office Zoning District. 1 C clic fir \r- • . ....„,;:,.. --.. • iii.___________;__,..... i ,_ . _: : . , . 1 ....„:"\.......„..N.• ic6"... Pil.gh 1, IIIIIIII‘ i.riA SE ',:. 1 %I NV ...- .,• girl .,- . L 1 ....„6- 4.• i,...„; ..c. ,;•.. cgt4-:::::'' 1 dillikri_ *PT i) • 1 PP A a 4 ,....) . t.:. lift0 . -. .•• ..., ...:.::: : 4411. .... t, 0 4.1.moo A . „..si." as • __I .0., : .4 hi • lc: (7:: ":. 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Zilkilli• 114•• .'. • •:.SC iW :.::::::• k,‘Ik• . . . . ..: WV% ::ir -...... .3s' -•... .. - ...:•:•••:. i•.•:•••i .: ::*;•:i . .1% :::'• . :.•IHH.. 4411% • •. • .•. . . .. .• .::.::: • •:•.. :•• •:::•:: --::.-::: :i7i:•%i::i.. •:.:...:.: ::. ... ... : ••• ••• • ••:-::::• •:•:::: :::::•:• ::::i:. : :: : : • • •.•. . •. . •. •:. : -.!. :.: : ::::::::.:::..i: .:.". . * •:•:-:::• ': : : 46 . ti \ • r“t-r... ..•. .. ilkii;11: :• ::::::•:'i.;ii•:•:•..:: .. : : : . • C C Staff Report ALBIN CHAPEL September 5, 1996 BACKGROUND This site is part of the 1992 Galameau/Shady Oak Business Center. The 18.4 acre Planned Unit Development included 52,400 square feet of Office, 11,600 square feet of Commercial, and 4,000 square feet of Restaurant. PLANNED UNIT DEVELOPMENT AMENDMENT This portion of the Planning Unit Development is currently guided Office and zoned Office for a two story, 10,000 sq. Ft. building. Albin Chapel is proposing a 9,462 square feet one-story building. ,SITE PLAN The site plan shows the construction of a one-story 9,462 square foot building at a base area ratio of.08. The Office zoning district permits up to a.30 base area ratio. A total of 47 parking spaces are required. The site plan shows 67 parking spaces. A Planned Unit Development waiver for building setback from 35 feet to 20 feet from Old Shady Oak Road is requested. A reason to consider the waiver is that the average building setback is 38 feet A Planned Unit Development waiver for parking setback from an internal lot line from 10 to 5 feet is requested. A reason to consider the waiver is that there is 20 feet between parking areas on adjoining properties. LANDSCAPING The landscaping requirement is based upon a caliper inch requirement according to building square footage,tree replacement from the approved PUD, and screening of parking areas. The caliper inch requirement is 30 inches. The tree replacement requirement is 110 inches. The landscape plan meets these requirements. Parking is screened by evergreen trees. GRADING AND EXISTING TREES 2 C C Staff Report ALBIN CHAPEL September 5, 1996 This site was previously graded as part of the original grading plan approved with the Planned Unit Development. There will be a slight modification to the approved grading plan to accommodate the site plan as proposed,but it will not affect the existing significant trees. UTILITIES Sewer and water service is available in Rowland Road. A NURP pond is proposed to treat water for Albin Chapel and Marbles. $IDEWALKS AND TRAILS There should be a five-foot wide concrete sidewalk connection from the building to the existing bituminous trail along Rowland Road. A requirement of the approved Planned Unit Development was a five-foot wide concrete sidewalk along the east side of Old Shady Oak Road. This sidewalk is to be completed concurrent with the construction of this building. ARCHITECTURE The approved Planned Unit Development architecture was the use of similar colors , similar building materials and a pitched roof.The pitched roof was for screening views of mechanical equipment from the homes on Cherokee Trail at a elevation higher than this property,for a residential character since the property was adjacent to residential property, and since the daycare and SuperAmerica also have pitched roofs. The building has a pitched roof. The building meets the 75%face brick and glass requirement of the Office Zoning District. LIGHTING Any proposed lighting on the property must be a down-cast shoebox design with a maximum height of 20 feet. SIGNS The proposed monument sign is not designed at this time. The City code will allow a 50 square foot 8 foot high monument sign provided it meets a 20 foot setback requirement from both Shady Oak Road and Rowland Road. Since the proposed sign is located near an intersection, it is important that the monument sign be located to not block sight vision distance at the corner. a C C Staff Report ALBIN CHAPEL September 5, 1996 STAFF RECOMMENDATIONS The staff would recommend approval of the PUD Concept Review on 5.2 acres, PUD District Review on 2.47 acres, Zoning District Amendment on 2.47 acres, Site Plan Review on 2.47 acres, and Preliminary Plat of 5.2 acres into 2 lots based on plans dated August 21, 1996 and subject to the recommendations of the Staff Report dated September 5, 1996, and subject to the following conditions: 1. Prior to final plat approval,the proponent shall: A. Submit detailed storm water runoff,utility and erosion control plans for review by the Watershed District. B. Submit detailed storm water runoff,utility and erosion control plans for review by the City Engineer. 2. Prior to Building Permit issuance,the proponent shall: A. Pay the appropriate cash park fee. B. Meet with the Fire Marshal to go over fire code requirements. C. Submit samples of exterior building materials for review. D. Submit a landscaping and screening bond for review. 3. Prior to grading,the proponent shall notify the City Engineer,Watershed District,and City Forester. Construction fencing to protect existing trees must be in place and approved by the City Forester prior to grading and tree removal. 4. Implementation of the required tree replacement concurrent with development on this site. 5. Construction of a sidewalk along the east side of Old Shady Oak Road. 6. Construction of a five-foot wide concrete sidewalk connection between the building and the sidewalk along Rowland Road. 7. Enter into a cross-access and maintenance agreement for use of the common driveway between this site and the proposed site to the south. • 4 go C C Staff Report ALBIN CHAPEL September 5, 1996 8 . The following waivers from city code are granted as part of the Planned Unit Development District review in the Office Zoning district: A. Front yard setback from 35 to 20 feet. B. Internal lot line parking setback from 10 to 5 feet. g:\eamgwrp.fac 5 q1 biuithape1 Ralph H. Alhinson •Janus W.Alhinson . Daniel R. .Alhinson (10 Nicollet \\enue .Minneapolis.Minnesota 55-104-:4)9 612 X71-I4IX • FAX 612:871-8559 To The Eden Prairie City Council: We, the undersigned, are neighboring owners and residents of the property located at Rowland Road and Old Shady Oak Road, the site for a proposed funeral chapel. We have attended meetings or have otherwise been informed of the facts surrounding the proposal and are in favor of the project as proposed by Albin Funeral Chapel, Inc. We urge the City Council to approve it. Name Address Date 6 Sy /A3/F, � t r t I /43 /143/12 /417 4is • -cgl, eij,z) grow al7h� 62 sc--- jt1/4 -24 7 • 119' A1biI (C1rnpe1 Ralph H.Alhin,un •James W.Alhinson . Daniel R Alhmson 2200 Nicollet Avenue • Minneapolis.Minnesota 55404-3399 612:171-I418 • FAX 6i2/871-8559 To The Eden Prairie City Council: • We, the undersigned, are neighboring owners and residents of the property located at Rowland Road and Old Shady Oak Road, the site for a proposed funeral chapel. We have attended meetings or have otherwise been informed of the facts surrounding the proposal and are in favor of the project as proposed by Albin Funeral Chapel, Inc. We urge the City Council to approve it. Name Address Date 0,7d-oL, rb)-( 6-53 AiLe 7 r-v-- tfr Albiii(Chapel Ralph H. Alhinson •James W.Alhinson . Daniel R. Alhinson :200\icollet Asenuc .Minneapolis.Minnesota 55404-3399 6121871-1418 • FAX 612/871-8559 To The Eden Prairie City Council: We, the undersigned, are neighboring owners and residents of the property • located at Rowland Road and Old Shady Oak Road, the site for a proposed funeral chapel. We have attended meetings or have otherwise been informed of the facts surrounding the proposal and are in favor of the project as proposed by Albin Funeral Chapel, Inc. We urge the City Council to approve it. Name Address Date 15319 Adret Court y \5`( j 5 � frtPn Prairie MN 55346 it ii 16319 Adret Court 2-lull( ( � � Eden Name, MN 54346- • A1bdiape1 Ralph H. Alhinson •tones W. Alhinson . Daniel R.Alhinson Oft\icullet Avenue •:Minneapolis.Minnesota 55404-3399 612'871-141 R • FAX 6l2/R71-8559 To The Eden Prairie City Council: We, the undersigned, are neighboring owners and residents of the property located at Rowland Road and Old Shady Oak Road, the site for a proposed funeral chapel. We have attended meetings or have otherwise been informed of the facts surrounding the proposal and are in favor of the project as proposed by Albin Funeral Chapel, Inc. We urge the City Council to approve it. cl Address Date \o o, Z\ \ `3 \ cam;., ,. �,� be?2 \)i e tP 55 6 A I \ 11 Albi•n Chapel Ralph H. Aihinson •Jams W. Alhinson . Daniel R. Alhmson "_on Nicollei Avenue •Minneapolis,Minnesota 55404-3399 612101-1418 . FAX 612/871-8559 To The Eden Prairie City Council: We, the undersigned, are neighboring owners and residents of the property located at Rowland Road and Old Shady Oak Road, the site for a proposed funeral chapel. We have attended meetings or have otherwise been informed of the facts surrounding the proposal and are in favor of the project as proposed by Albin Funeral Chapel, Inc. We urge the City Council to approve it. Name Address Date o K jar__ CL- ,vvi /69 ,S P am; 6 : 4.c4:.S5-3ya �7 January 6, 1997 To Eden Prairie City Council and Planning Commission The Eden Prairie City Council on November 19, 1996, did not approve a change in zoning that would allow a funeral chapel at Rowland Road. The City Council is now reconsidering this action. A funeral chapel is not a permitted land use in residential and office areas for very good reasons. 1. Traffic and parking problems created by funerals and ongoing reviewals are unique and would adversely affect our area substantially above what would be expected from the limited amount of office space this site would permit. 2. Previous meetings with City Officials focused on the residential character of the building rather than on the impact this type of business has on its neighbors. Although death,with its expressions of grief and sadness,is a part of our lives,for it to be displayed continually and constantly before us where we live and work,is unhealthy and detracts from a positive quality of life. The City of Eden Prairie has created zoning laws for the orderly development and transition of activities in our community. Changes in zoning should rarely occur and only after careful consideration,demonstrate there is not the remote chance they would adversely affect adjoining properties. Funeral homes are usually found in transient areas where people do not linger. We, the neighbors of Rowland Road, urge the City Council to agree and help this business find a more suitable location in our Community. ,412- £ 61'/? ?4€rak irdc.l g-)1J7 V 6S—N" Ae.pAgrr 92 �2ieae 6s4 al. g0G,2-71 45 66,2_, e_hQ,v-o kszsv-- a 6G2 al; re 1r 2 (1 l)-C//,/,. 1k L aaq (iLeit T7- U) (PL.aui.c,e su-.' 64 Es, Ch.e(e55 Oikui,\A/A-u--. . /V/- r'I• ��'��i January 6, 1997 To Eden Prairie City Council and Planning Commission The Eden Prairie City Council on November 19, 1996, did not approve a change in zoning that would allow a funeral chapel at Rowland Road. The City Council is now reconsidering this action. A funeral chapel is not a permitted land use in residential and office areas for very good reasons. I. Traffic and parking problems created by funerals and ongoing reviewals are unique and would adversely affect our area substantially above what would be expected from the limited amount of office space this site would permit. 2. Previous meetings with City Officials focused on the residential character of the building rather than on the impact this type of business has on its neighbors. Although death,with its expressions of grief and sadness,is a part of our lives,for it to be displayed continually and constantly before us where we live and work,is unhealthy and detracts from a positive quality of life. The City of Eden Prairie has created zoning laws for the orderly development and transition of activities in our community. Changes in zoning should rarely occur and only aflcr careful consideration,demonstrate there is not the remote chance they would adversely affect adjoining properties. Funeral homes arc usually found in transient areas where people do not linger. We, the neighbors of Rowland Road, urge the City Council to agree and help this business find a more suitable location in our Community. (::::24'e----67.,,All g'P'Z--.56%-f•v4^". JO z.ke,d,e4/</w1141,;_. 6 K r6 ce.._,-1._ .e_e..,%e' }” c,c,,,,t P7_ 60/F ez„..zia, , Oyu ' 66/7/ . t ,�.C1-1� 0 , 4 30 60c0i�. 0-1 �10 ("Ar L- % 1 .�0,,_ / : ill,fe/.:j- �.51s/ c.�ic:.t.,i�r . L. 11 ,,_, i,,j-�l, �`, ,t,.,.:t<:,, ._1( c..l. `l NN -,,;Z.77,, G , lj 6164.4 :X.€- 1 ''t 7• g z-�o 6 C7 7.6 4,5 33 �t tM�o 2. T• t" ' fa�� E� 444.3 L--lL 6°5 3 3 G�e-'btc�c 7 ,c�7. 9�/2—6'�� Ro 0 -Q 650 Ch140 K (lr ;L t4)- ei 4i _jS'5S- Lulnl P4.--A;,,uk 4501 c./ e,: :t. `-rA,L o',41` 4,....,.....4 1 sl�q / Dale R e .„ boa 0 h../ 1 "1 rI „ .. January 6, 1997 To Eden Prairie City Council and Planning Commission The Eden Prairie City Council on November 19, 1996, did not approve a change in zoning that would allow a funeral chapel at Rowland Road. The City Council is now reconsidering this action. A funeral chapel is not a permitted land use in residential and office areas for very good reasons. 1. Traffic and parking problems created by funerals and ongoing reviewals are unique and would adversely affect our area substantially above what would be expected from the limited amount of office space this site would permit. 2. Previous meetings with City Officials focused on the residential character of the building rather than on the impact this type of business has on its neighbors. Although death,with its expressions of grief and sadness,is a part of our lives,for it to be displayed continually and constantly before us where we live and work,is unhealthy and detracts from a positive quality of life. , The City of Eden Prairie has created zoning laws for the orderly development and transition of activities in our community. Changes in zoning should rarely occur and only after careful consideration,demonstrate there is not the remote chance they would adversely affect adjoining properties. Funeral homes are usually found in transient areas where people do not linger. We, the neighbors of Rowland Road, urge the City Council to agree and help this business find a more suitable location in our Community. s . aAill, 0 l:�tn,. 1"-1 Cre c,.As k (cc( S /?cst),:Q.o',cQ K/Y . ./ZUG, A-k // e 3 7,1X1 2_ c v y A LL.r___n,• t 1 8q.\-I)} .Q Q QJ /---e /717/C/ (& i J e 7'1 .. . , 14,,e„....,___ L2-3 O if -c_a_66,./-zr-ic_ ,./, /4-( G} 6,3D V lib/ . €....- (07,91, c,,,lelp,,,i-k N , f, '6--``, .2... Waii)-7.4-7,)? ix 6.)3 rr9LLn a ' X0. / ,.,ce -- -62441.,,,0 / . _A.-4,2, 6 z.. .5--. .gepe 6..},_, 4,74-k-- i-----q,_. /Li LIq January 6, 1997 To Eden Prairie City Council and Planning Commis': an The Eden Prairie City Council on November 19, 1996, did not -Irove a change in zoning that would allow a funeral chapel at Rowland Road. The City Council is now reconsidering this action. A funeral chapel is not a permitted land use in residential and office areas for very good reasons. 1. Traffic and parking problems created by funerals and ongoing reviewals are unique and would adversely affect our area substantially above what would be expected from the limited amount of office space this site would permit. 2. Previous meetings with City Officials focused on the residential character of the building rather than on the impact this type of business has on its neighbors. Although death,with its expressions of grief and sadness,is a part of our lives,for it to be displayed continually and constantly before us where we live and work,is unhealthy and detracts from a positive quality of life. The City of Eden Prairie has created zoning laws for the orderly development and transition of activities in our community. Changes in zoning should rarely occur and only after careful consideration,demonstrate there is not the remote chance they would adversely affect adjoining properties. Funeral homes are usually found in transient areas where people do not linger. We, the neighbors of Rowland Road, urge the City Council to agree and help this business find a more suitable location in our Community. y��, 6 3/ s2 // 82,s 1 Gl 7,3 7dvh Rzf, TW-1`", 'C 2). 7 )jJJ(f 1�v Z ovu j4f _ // 72v 7 ,91) £f At/4 .e - tr 72.E 1-170j.AGI;J 1 eocx.cl te e- I/S5'1 Tkoul h.-.0 a, \ un 0 . 6,35z 1 ` 50 January 6, 1997 To Eden Prairie City Council and Planning Commission The Eden Prairie City Council on November 19, 1996, did not approve a change in zoning that would allow a funeral chapel at Rowland Road. The City Council is now reconsidering this action. A funeral chapel is not a permitted land use in residential and office areas for very good reasons. 1. Traffic and parking problems created by funerals and ongoing reviewals are unique and would adversely affect our area substantially above what would be expected from the limited amount of office space this site would permit. 2. Previous meetings with City Officials focused on the residential character of the building rather than on the impact this type of business has on its neighbors. Although death,with its expressions of grief and sadness,is a part of our lives,for it to be displayed continually and constantly before us where we live and work,is unhealthy and detracts from a positive quality of life. The City of Eden Prairie has created zoning laws for the orderly development and transition of activities in our community. Changes in zoning should rarely occur and only after careful consideration,demonstrate there is not the remote chance they would adversely affect adjoining properties. Funeral homes are usually found in transient areas where people do not linger. We, the neighbors of Rowland Road, urge the City Council to agree and help this busi ss find a more suitable location in our Community. LAA -cio n'rc--1-w-v4 0 J � . (03s' g J-4L Ati-sic- . 11211)n 117er,il e-, k6z1 it 4�. A/2,44' q 2 I Mo/-1,A! lo4 agg /a • SJ City of Eden Prairie City Offices OPEden 8080 Mitchell Road • Eden Prairie, MN 55344-2230 prairie Phone (612) 949-8300 • TDD (612) 949-8399 • Fax (612) 949-8390 January 3, 1997 Dear Resident: You were recently notified regarding the January 7, 1997 City Council meeting where the Council was to reconsider its denial action for the Albin Funeral Chapel. The Council action that is anticipated at this meeting is to reconsider the project by referring it back to the Planning Commission and Staff for a new Public Hearing process. This new process will be similar to the last one in which you will be notified by mail regarding any future Public Hearing dates. Should you have any questions regarding the project, or upcoming Council meeting,please contact Mike Franzen at 949-8487. Sincerely, /./77.e. f;:ver.„._ City of Eden Prairie S Recycled Paper PETTTON FOR CONSIDERATION FOR FUNERAL HOME Notice to the area: A funeral home is planned for the corner of Roland Road and Old Shady Oak Road with a 20 ft. set back and a 70 auto parking lot. ARE YOU CONCERNED about: 1. Traffic 2. Visual Impact 3. Property value impact 4. Time of operation 5. General feeling about a funeral home in the area 6. Weekend usage 7. Creamatory 8. Overage parking on Rowland road or Shady Oak Road 9. Please sign below if you are interested in more details or are opposed to the propose development. Singed Addres Phone number �7 — Y(Y P There will be a city meeting on this matter on Monday September 1$,at 7:30 held at the City Hall. Please call: Steve Skalbeck 942-6438 or Joe Ruzic 944 1530 for more information. c C F U N E.R.A•L H_O-M E-S' September 6, 1996 Eden Prairie Planning Commissioners City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344-4485 Re: Albin Chapel Project Dear Commissioner Douglas Sandstad: As the owner of the Huber Funeral Home at 16394 Glory Lane in Eden Prairie, it is with great concern that I write this letter to you. My concern is that the possibility of another funeral home within the city limits of Eden Prairie at this time could present a real hardship for our business. It has been a year and a half since we opened in Eden Prairie and we opened with the facts and figures that indicated we were looking at a long range project. Eden Prairie is considered a young community. The Minnesota Department of Health Statistics shows that the death rate in Eden Prairie is approximately 90 to 100 deaths per year. Other factors contribute to the success of a funeral home. For example, Eden Prairie has an infant mortality rate of approximately 10% and usually is not factored into the equation of a proforma. Another area of consideration is the rate of cremation within a community. Eden Prairie's rate of cremation is approximately 20-25%. When all these factors are combined,the numbers clearly show that this is not enough to sustain two funeral homes in a community such as Eden Prairie. When I mentioned that we were building for the future,it is in the future, possibly five, ten or fifteen years that this community would be able to sustain two funeral homes as mortality rates increase due to an aging population. If there were another funeral home in Eden Prairie at this time,it could possibly mean the ruin of one or even both. I can only ask,does the city want two floundering establishments or one that can actually survive? If our numbers decrease because of a new funeral home in town it will be very difficult if not impossible to pay my employees,my bills and of course my taxes. With the tremendous investment in Eden Prairie it is very difficult as it is to make all those payments. I have taken the risk and invested in your community. I feel the city of Eden Prairie has the responsibility to existing businesses within their community to assure that the business can survive before allowing duplication. This can be paralleled to allowing two auto dealerships in the community; one being a Chrysler and the other a Dodge. EDEN PRAIRIE CHAPEL EXCELSIOR CHAPEL MOUND CHAPEL 16394 Glory Lane 520 Second Street 1801 Commerce Boulevard Eden Prairie.Minnesota 55344 Excelsior.Minnesota 55331 Mound.Minnesota 55364 (612)949-4970 (612)474-959 (612)472-1716 C c September 4, 1996 Eden Prairie Planning Commission City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Dear Commissioners: I am writing on behalf of Paul Huber and Huber Funeral Homes. I want to urge you to hold off for several years on allowing another funeral home into the city. I remember when the city spent several years trying to resolve a conflict of location and costs with a funeral home. It finally became financially not feasible and the proposal was withdrawn. Several years passed and Huber Funeral Home came before you with a proposal with a slightly different location. That also took awhile and a lot of adjustments to complete. Finally, perhaps a year and a half ago, Huber Funeral Home became a reality. I believe that allowing a second facility in so soon after the establishment of the first one would be disaster for both businesses. We all know that it takes several years, 5 to 8 actually, to develop a clientele and establish a new business. Two natural elements hinder the growth of that kind of business in Eden Prairie: 1)the majority of residents are considered young, not elderly, and 2) not having had a funeral home in Eden Prairie before makes people go elsewhere in the metro area out of habit for these services. Under such conditions, it would doubly difficult to get a business going if there were two such facilities in Eden Prairie.. The Hubers and their business are fine community supporters. It was a challenge and a stretch for them to expand here; and while they like being here, I think the city should in turn be supportive of the Hubers by allowing them time to establish their business before allowing another funeral home into the city. Sincerely, Y/t'i/friFt4 Norm and Marge Friederichs 6421 Kurtz Lane Eden Prairie, MN 55346 934-3502 cc: Paul Huber Eden Prairie City Council FU' N' ER AL , Homes Letter regarding Albin Chapel Project continued: I ask the commission to consider if the demographics of Eden Prairie could sustain two • funeral home establishments. I ask the commission to consider if rezoning the proposed sight to add Funeral Homes as a permitted use in the Office Zoning District is truly the best for the community. I thank you for your consideration of this matter. Please feel free to call me with any questions at my home,474-5066. Most sincerely, 4d. •( 41,44' 474111-1-A—' Paul F. Huber Lisa T.Huber .Huber Funeral Homes Huber Funeral Homes EDEN PRAIRIE CHAPEL EXCELSIOR CHAPEL MOUND CHAPEL 16394 Glory Lane 520 Second Street 1801 Commerce Boulevard Eden Prairie.Minnesota 55344 • Excelsior.Minnesota 55331 Mound.Minnesota 55364 2 (612)949-4970 (612)474-9595 1612)472-1716 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: PUBLIC HEARINGS `' ITEM NO. V. 6 . DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger ONKEN PROPERTY Scott Kipp Requested Council Action: The Staff recommends that the Council take the following action: • 1st Reading of an Ordinance for Rezoning from Rural to R1-13.5 on 2.27 acres for one single family home. Background: The Planning Commission unanimously recommended approval of the project at its January 27, 1997 meeting. Supporting Reports: 1. Minutes dated January 27, 1997 2. Staff Report dated January 24, 1997 3. Correspondence I Eden Prairie Planning Commission January 27, 1997 IV. PUBLIC HEARINGS A. ONKEN PROPERTY by Paul and Kris Onken. Request for Rezoning from Rural to R1-13.5 on 2.27 acres for one single family home. Location: 17809 West 62nd Street. Franzen noted this is a piece of property that is undersized by normal agricultural standards. There is a minimum lot size of 10 acres in the Rural District. Under current zoning the home would only be allowed to be built up to City Code or make minor additions to the building. In order to tear down the building and build a new structure,the owners need to go through a Public Hearing process for rezoning to R1-13.5. R1-13.5 zoning is consistent with the surrounding zoning on both sides of the property. The proposed plan meets the requirements of R 1-13.5 Zoning District. The Staff Report recommends a conservation easement over the wetlands that are on the property, and this would be taken care of prior to a building permit. Staff recommended approval of the project as submitted according to the recommendations in the last page of the Staff Report. The Public Hearing was opened. MOTION 1: Kardell moved, seconded by Foote,to close the public hearing. Motion carried 7-0. MOTION 2: Kardell moved, seconded by Foote,to recommend to the City Council approval of the request of Paul and Kris Onken for Rezoning from Rural to R1-13.5 on 2.27 acres based on plans dated January 6, 1997, and subject to the recommendations of the Staff Report dated January 24, 1997. 2 2- STAFF REPORT TO: Planning Commission THROUGH: Michael D. Franzen, City Planner FROM: Scott A. Kipp, Senior Planner DATE: January 24, 1997 SUBJECT: Onken Property APPLICANT/ FEE OWNER: Paul and Kris Onken LOCATION: Townline Road (CSAH 62), west of Heathbrook, east of Addington Court REQUEST: 1. Rezoning from Rural to R1-13.5 on 2.27 acres. 1 - I 2 I / \ 7 I / Allt N At �(E T 0 A C � i —� t MARKHAM a ,;•.4.4; -:-,.,... ot,.; ' 111110 ' 11111111 x r-z— 7 _' u rST 411 :.:$A _ drAP ' ,� VI AA u 'SLAY CROS mr, • iim. . c., N ••• • -WAY 4 ACa, 5 II-510 4 titi . ik At': 1.1 , • COUNTRY 10 tt \ se:f0 47 111.1r /3 Ilja „mi. w• v .-... ,,k-ii-Fl F-21/. . \K L! ,,,,. lit ...----)- .. ...., 0 - , \ ., ,_...., f I 1114 iNia O LJATtt .• kr , IC t I1 j•-•Y '—-—'"..." F, �_ w er TH 5L 4 La AdADtc t 1 E IN f zi I `,I ;T ' ly,§ H T I I I .III a -47 i 4IPP r, 6> -- - it y;I y p__ 1- j 1r �NC .� IV • - Y /* C' Pita= i:....,-- CA. — Eips �✓ .-i- Au) V - .--_ \ k -11. , gt Ni° .. . ONO I ' .e" \ \ 2.--,-- 4"'C-4., • 0 L-, 1 Iasi . . . •.. i,f___....7' _s_ .. Rd .. *046 it , - - . • •. . iimp' .• ,..., _ - w, r,.., ii... 0 , --,3 No - im0,49,4, ' , - . . .: 2— co 1111101 . . .• . - ?I 5 Millitig ilidil L ill iii...4A1 w , V Rini III /_�� 1 tit. • � H—. •1• q t - Staff Report Onken Property January 24, 1997 BACKGROUND The Comprehensive Guide Plan depicts this and surrounding properties as Low Density Residential for up to 2.5 units per acre. Surrounding uses consist of R1-13.5 single-family to the east and west, single-family residential to the north (City of Minnetonka), and Purgatory Creek flood plain to the south. SITE PLAN The proposal is to rezone the property from Rural to R1-13.5 for construction of one single-family home. The 2.27 acre parcel exceeds the 13,500 sq. ft. minimum lot size requirement in the R1-13.5 zoning district. The lot meets the frontage, depth, and setback requirements for the R1-13.5 district. The existing house will be raised, and septic field and well abandoned. As part of the upgrading of Townline Road, the necessary right of way was obtained by easement from the property owner. The existing access to the site will be maintained as approved by the County. GRADING AND DRAINAGE Grading will be limited to the construction of the building pad and will not affect any wetland, flood plain, or the three significant coniferous trees along the west border of the property. The Purgatory Creek flood plain and wetland located in the northeast corner will be protected by conservation easements. Drainage and utility easements will also be provided along the perimeter of the property. UTILITIES Sanitary sewer and water will be provided to the site from existing lines along the north property line. RECOMMENDATIONS Staff would recommend approval of the Zoning District Change from Rural to R 1-13.5 on 2.27 acres for construction of one single-family home based on this report, plans dated January 6, 1997, and the following: 2 S Staff Report Onken Property January 24, 1997 1. Prior to grading or building permit issuance, the proponent shall: A. Submit detailed storm water runoff, utility and erosion control plans for review by the City Engineer and Watershed District. B. Provide conservation easements for the protection of the Purgatory Creek flood plain and the existing wetland in the northeast corner of the site, and provide five foot drainage and utility easements around the perimeter of the property. The easements shall be recorded at Hennepin County. C. Install erosion control around the grading limits to protect the wetland and flood plain areas. D. Abandon existing well and septic system. 3 JAN-08-1997 10:23 PUBLIC WORKS 612 930 2690 P.02/02 enne in County 1 An Equal Opportunity ErnP oyer III I 'I j;Ull ". At. �il_U '1. l � ii 11.iA' u.IIIII II Il ii January 7, 1997 Scott Kipp, Senior Planner City of Eden Prairie 8080 Mitchell Rd. Eden Prairie, MN 55344 Re: Proposed Zoning Change CSAH 62 Section 6, Township 116, Range 22 Hennepin County Review No. 2378 Review and Recommendations Dear Mr. Kipp: Thank you for the opportunity to review the proposed rezoning. We reviewed the above proposal and make the following comments: • The right of way as shown is acceptable. • The driveway entrance as constructed with Hennepin County project number 7419 is acceptable. • All proposed construction within county right of way requires an approved Hennepin County permit prior to beginning construction. This includes, but is not limited to access drainage and utility construction, trail development and landscaping. Contact our Permits Section at 930-2550 for the appropriate permit forms. • The developer must restore all areas, within the county right of way, disturbed during construction. Please direct any response to Dave Zetterstrom at 930-2548. As a matter of procedure, we request that the City Clerk inform us of the City Council 's action on the right of way and access provisions. Sincerely, Thomas D. Johnson, P.E. Transportation Planning. Engineer TDJ/DKZ/jh Department of Public Works G:\WWK\KIPPQUU.LET 01/07112 320 Washington Avenue South Recycled Paper Hopkins, Minnesota 55343-8496 (612)930-2500 FAX:(612)930-2513 TDD:(612)930-2696 TOTAL P.02 R=99% 3 612 930 2690 01-08-97 10: 31AM P002 #12 � 40F MIN,v6.„ F Minnesota Department of Natural Resources Metro Waters- 1200 Warner Road, St. Paul, MN 55106-6793 ' ` yo�a Telephone: (612) 772-7910 Fax: (612) 772-7977 to January 6, 1997 Mr. Scott Kipp City of Eden Prairie 8080 Mitchell Road Eden Prairie,MN 55344-2230 Re: Paul and Chris Onken, Preliminary Survey & Site Plan, Wetland 27-821W, City of Eden Prairie, Hennepin County(NE'/4,NE%, Section 6, T 116N-R22W) Dear Mr.Kipp: I reviewed the above-referenced plan dated 12/16/96(received 1/2/97) and have the following comments to offer: 1. Public waters wetland 27-821W is the larger wetland at the south end of the site. Any activity below the ordinary high water (OHW) elevation, which alters the course, current or cross-section of protected waters or wetlands,is under the jurisdiction of DNR and may require a DNR protected waters permit. In the current plans, a wetland easement and setback are shown, and no activities are proposed that would require a DNR permit. The delineated wetland boundary appears fairly consistent with the OHW estimate of 869.3'(NGVD, 1929)that was used for the near-by Markham Addition. 2. The smaller wetland in the northeast corner is not under DNR permit jurisdiction. The U.S. Army Corps of Engineers should be consulted regarding pertinent federal regulations and Riley-Purgatory-Bluff Creek Watershed District should be consulted to ensure the project is consistent with the Minnesota Wetlands Conservation Act of 1991. 3. The project will need to be consistent with the city's floodplain and shoreland management regulations, and it appears that it is. The comments in this letter address DNR-Division of Waters jurisdictional matters. These comments should not be construed as DNR support or lack thereof for a particular project. Please contact me at 772-7914 should you have questions. Sincerely, c Ceil Strauss Area Hydrologist c: Riley-Purgatory-Bluff Creek Watershed District,Bob Obermeyer U.S.Army Corps of Engineers,Joe Yanta Wayne Barstad DNR Information: 612-296-6157, 1-800-766-6000 • TTY:612-296-5484, 1-800-657-3929 An Equal Opportunity Employer A Printed on Recycled Paper Containing a Who Values Diversity ( �� Minimum of 10%Post-Consumer Waste EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: PUBLIC HEARINGS ITEM NO. V. C . DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger Code Change (Lot Width) Jean Johnson Request to Council: • 1st Reading of Ordinance to amend RM-6.5,RM-2.5 and R1-9.5 Districts, and Table 1 of Section 11.03. Background: In response to platting of residential unit lots in the RM-6.5 District which were below the 6,500 square foot minimum and therefore required PUD waivers or variances, the staff drafted code changes. Besides the lot size revision,revisions were needed for lot width, floor area ratio and setback. All these items are described in the Staff Report. Supporting Information: 1. Staff Report dated January 10, 1997 2. Planning Commission Minutes dated January 13, 1997 3. Draft Ordinance MEMORANDUM TO: Planning Commission FROM: Jean Johnson,Zoning Administrator THROUGH: Mike Franzen, City Planner DATE: January 10,1997 SUBJECT: PROPOSED CHANGES TO RM- 6.5 DISTRICT, R1-9.5 DISTRICT, RM- 2.5 DISTRICT AND TABLE 1 Code pp. 11-7,11-8a RECOMMENDED CODE CHANGES: 1. Reduce the minimum lot size in the Rm 6.5 District to 3,000 square feet for 3 or more attached units and the minimum lot width to 24 feet. Medium density residential townhouse projects typically request approval of lot sizes smaller than the 6,500 square feet and the 90 foot lot width required by code. The reason for the smaller lots is to create a lot around a house for conveyance purposes and to place more land in common open space to be maintained by a homeowners association. Instead of continually granting waivers or variances, staff and some board and commission members have previously suggested that the City should consider a code change to respond to platting small lots. A. Code page 11-8a, table 1 would be replaced by a new table 1. Under Minimum Lot Size the new 3,000 sq.ft. size is shown. The 3,000 square feet lot size applies when 3 or more lots are platted. For 2 lots(duplexes)the minimum lot size will remain 6,000 square feet for one unit/13,000 square feet if 2 units are located on one lot.Changes are in bold. Columns have been relabeled to more clearly indicate a difference between Minimum area to be Zoned and Minimum lot Size. (Attachment B) B. Code change for minimum lot width from 90 feet to24 feet in RM 6.5 District. (Attachment B) C. Code page 11-7, create new items 1 and 2 to clearly state the maximum densities of the RM Districts.If this is done existing items 1 through 11 will need to be renumbered as 3 through 13. (Attachment A) z 2. Change the sideyard setback from 10 foot minimum and 25 feet total to 10 foot miminum. There are two existing requirements that conflict with each other. A chart on page 11-8a states that the minimum setback is 10 feet with a combined 25 foot setback. Page 11-8 item 7 states that when there is a common wall one setback may be zero and the other side shall be that required for"one side". The question is what does "one side"mean. It could be interpreted as 10 feet or 15 feet. The staff has interpreted and applied a 10 foot setback when there is a zero lot line and common wall. This is a housekeeping item since the code change will match the staff interpretation of the code. A. Code change page 11-8a table one. (Attachment B) 3. Eliminated the coverage requirements in for R1- 9.5, RM- 6.5 and RM- 2.5 Districts. The R1-9.5 District currently has a.15 one story and.25 floor area ratio requirement. This requirement was created in 1982 when the R1-9.5 district was created. In 1984, the Centex cluster homes required waivers for smaller lots. The 5,000 square foot cluster lot would permit a 750-1250 square foot home. The proposed homes varied between 1500 to 2000 square feet and would have required a waiver. Technically,the code defines floor area ratio on the size of the property within the lot lines and the City should have granted waivers. The staff interpretation of the code was to apply it on the project size not on the individual lot . Density was used as the control of building coverage since these projects also include some common open space and a large proportion of larger lots. Staff considers density and floor area ratio to be redundant requirements. Eliminating the coverage requirement would also help the City meet housing goals for variety and life cycle housing, especially one level senior housing, which would be on small lots. A. Code change page 11-8a table one. (Attachment B) The RM- 6.5 District has a .20 one story and.40 two story floor area ratio requirement. Since most of the projects involved lot size waivers, technically the City should have granted floor area ratio waivers, since the code defines floor area ratio on the size of the property within the lot lines. The staff interpretation of the code was to apply it on the project size not on the individual lot . Density was used as the control of building coverage since these projects also include common open space .Staff considers density and floor area ratio to be redundant requirements. A. Code change page 11-8a table one. (Attachment B) The RM- 2.5 District has a .30 one story and.50 two story floor area ratio requirement. Some of the projects involved platting of lots around the buildings with land set aside in common open space. Although there were no lot size waivers,technically the City should have granted floor area ratio waivers, since the code defines floor area ratio on the size of the property within the lot lines. The staff interpretation of the code was to apply it on the project size not on the individual lot . Density was used as the control of building coverage since these projects also include common open space .Staff considers density and floor area ratio to be redundant requirements. A. Code change page 11-8a table one. (Attachment B) Memo Planning Commission January 10, 1997 Page 2 Subd.2. District Standards. A. The following criteria shall apply to certain Districts: 1. In the RM 6.5 District,the maximum gross density is 6.7 units per acre. 2. In the RM 2.5 District, the maximum gross density is 17.4 units per acre. 3. In the R l-13.5 District, the maximum gross density is 2.5 units per acre. 4. In the R1-9.5 District, the maximum gross density is 3.5 units per acre. 5. In the Rural District, the minimum frontage on a street right of way is 100 feet. SAttachment A .RESIDgxT L ' i i: it { 3 T IIvIYAR13 Si TBA CROSS .}tl'[}P'€I.sABI E AK.. R 3 � � jit zc> A "Lo :srt : D0TI� s�A ER - 1 EN S E. ER . A . .Ec fi �� <.<...r:: >.. s7II i1N11 ET: iury�{ayy MAC tvgaq ..RAF£ .::: i3R°. .. � :..d ' . s:;:,,'`�::<'<.::::::. ..:::. } ,W.~rs "�t.,•'.. Fx. .. :.:; ru. � Vie. �t�.s:des... .� ACitE� � '.. .'�- �:;',c". ..- RURAL 10 ACRES 10 ACRES 300 300 50 50 150 50 10 ACRES N/A N/A 40 R1-44 44,000 44,000 100 150 30 15 30 30 44,000 PARKDED. N/A - 40 R1-22 22,000 22,000 90 125 30 15 30 25 22,000 PARKDED. N/A 40 R1-13.5 13,500 13500 85* 100 ' 30 10 25 20 13.500 PARKDED. N/A 40 R1-9.5 9,500 9,500 70* 100 30 (See (See Subd.2 20 9,50.0 PARK DED. N/A 40 Subd.2 Item 6) Item 6) RM-6.5 13,000 3,000 24 100 30 10 20 20 6,500 PARKDED.PLUS N/A 40 I 1000 SQ_FT./UNIT 1 i _ M-2.5 25,000 25,000 150 150 35 25 50 30 2,5-00 PARK DED.PLUS N/A 45 `T R 600 SQ.FT./UNIT , Table I-Section 11.03 *(Prev.Ordinance No.15-85 Effective Date:5-30-85) barb\j ean\residntl.cht q L G N 6 L U Cl Eden Prairie Planning Commission January 13, 1997 subject to the recommendations of the Staff Report dated January 10, 1997. Motion carried 7-0. MOTION 3: Kardell moved, seconded by Habicht, to recommend to the City Council approval of the request of DF&R Restaurants, Inc. for Site Plan review on 2.12 acres based on plans dated January 3, 1997, and subject to the recommendations of the Staff Report dated January 10, 1997. Motion carried 7-0. V. PUBLIC MEETING A. CODE AMENDMENT TO RM-6.5, R1-9.5. RM-2.5 DISTRICTS AND TABLE 1 OF CHAPTER 11 Franzen commented that over the last 12 years,the City has granted variances through the Board of Appeals and Adjustments, or waivers, through the planning development process to accommodate small lots. This has been done primarily for townhouses. Reducing the minimum lot size to 3,000 square feet and lot frontage to 24 feet will match the recommendations of the City. Density is the control, rather than lot size since townhouse projects have common open space areas to offset the small lots. There are several other housekeeping items that needed to be clarified in Table One,to eliminate confusion. Other requirements are redundant and are proposed to be eliminated. The Staff recommendation is to recommend approval of the code change to the City Council. Sandstad asked for clarification of the chart. Franzen reviewed the chart and highlighted the changes that were in bold. MOTION 1: Sandstad moved, seconded by Kardell, to recommend to the City Council approval of the CODE AMENDMENT TO RM-6.5, R1-9.5, RM-2.5 DISTRICTS AND TABLE 1 OF CHAPTER 11. Motion carried 7-0. 3 I CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA, AMENDING CITY CODE CHAPTER 11, SECTION 11.03 INCLUDING (1) THE ADDITION OF MAXIMUM DENSITIES IN RM DISTRICTS, (2) THE RENUMBERING OF SEVERAL ITEMS UNDER DISTRICT STANDARDS, (3) THE AMENDMENT OF THAT PORTION OF RM 6.5 DISTRICT MINIMUM STANDARDS, (4) A COLUMN DESIGNATING MINIMUM LOT SIZE, (5) AN AMENDMENT TO RM 6.5 DISTRICT'S MINIMUM LOT WIDTH, (6) AN AMENDMENT TO RM 6.5 DISTRICT'S MINIMUM YARD-SETBACK FOR BOTH SIDES FT., (7) AN AMENDMENT TO DISTRICTS R1-9.5, RM 6.5, AND RM 2.5 FOR THE MAXIMUM FLOOR AREA RATIO (FAR), AND ADOPTING BY REFERENCE TO CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF EDEN PRAIRIE,MINNESOTA ORDAINS: SECTION 1. City Code Chapter 11, Sec. 11.03, Subd. 2, A., Shall be and hereby is amended to add new items 1 and 2 to read as follows: A. The following criteria apply to certain Districts: 1. In the RM 6.5 District,the maximum gross density is 6.7 units per acre. 2. In the RM 2.5 District, the maximum gross density is 17.4 units per acre. SECTION 2. City Code Chapter 11, Sec. 11.03, Subd. 2, A., 1-11, Shall be amended by renumbering the items as 3-13. SECTION 3. City Code Chapter 11, Sec. 11.03, Subd. 2, A., 10., Shall be and hereby is amended to read as follows: 10. In the RM 6.5 District, in the case of two abutting lots on which are situated duplex living units,the minimum lot size is 13,000 square feet. In the case of a duplex lot, the minimum lot size on which is situated one dwelling unit shall be no less than 3,000 square feet. SECTION 4. City Code Chapter 11, Sec. 11.03, Subd. 2, B., Table 1, Shall be and hereby is amended as follows: Table 1 - Section 11.03 (Attached as Exhibit A) SECTION 5. City Code Chapter 1, entitled"General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99, "Violation a Misdemeanor" are hereby adopted in their entirety,be reference, as though repeated verbatim herein. SECTION 6. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 1997, finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the day of , 1997. ATTEST: John D. Frane, City Clerk Jean L. Harris, Mayor PUBLISHED in the Eden Prairie News on the barb\jean\memos\RMdisttict q RESIDENNTh4L MINpfpf ; N4,:I(4IIR4f � €} IMUhcYA.RI}SET ACK GROSS GROUP USABLE MAX.FLOOR x �` DISTRICTS ZONEAREA E LO£SIZE DTFB DEI I S AREA PER. OESPA.€ PER 'k sAREA;RA'TO I 0# ACREAGE! I)WEWNO R4 T €' .FIL N � �.: k PF Ft. 6 Ft: Fz* E Roes Ssdes RcaeF& S . ORACRE ,;: RURAL 10 ACRES 10 ACRES 300 300 50 50 150 50 10 ACRES N/A N/A 40 R1-44 44,000 44,000 100 150 30 15 30 30 44,000 PARKDED. N/A 40 R1-22 22,000 22,000 90 125 30 15 30 25 22,000 PARK DED. N/A 40 R1-13.5 13,500 13,500 85* 100 30 10 25 20 13,500 PARKDED. N/A 40 R1-9.5 9,500 9,500 70* 100 30 (See (See Subd.2 20 9,500 PARK DED. N/A 40 Subd.2 Item 8) Item 8) RM-6.5 13,000 3,000 24 100 30 10 20 20 6,500 1 PARKDED.PLUS N/A 40 ...... 1000 SQ.FTJUNIT RM-2.5 25,000 25,000 150 150 35 25 50 30 2,500 . PARK DED.PLUS N/A 45 600 SQ.FTJUNIT Table 1-Section 11.03 *(Prev.Ordinance No.15-85 Effective Date:5-30-85) barb\jean\residntl.cht O g • H ea H H EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: PUBLIC HEARINGS ITEM NO. V. Q. DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger EDEN PRAIRIE MAINTENANCE FACILITY Scott Kipp Requested Council Action: The Staff recommends that the Council take the following action: • 1st Reading of an Ordinance for PUD District Review and Zoning District Change from I-5 to I-2 on 7.6 acres; • Approval of a Resolution for PUD Concept Review on 7.6 acres Background: The Planning Commission unanimously recommended approval of the project at its February 10, 1997 meeting. The Commission asked Staff to mix some evergreens into the planting scheme along Technology Drive. Staff is working with the architect to revise the plans accordingly. Supporting Reports: 1. Resolution for PUD Concept Review 2. Staff Report dated February 7, 1997 3. Correspondence EDEN PRAIRIE MAINTENANCE FACILITY CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT CONCEPT OF EDEN PRAIRIE MAINTENANCE FACILITY FOR CITY OF EDEN PRAIRIE WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD)Concept of certain areas located within the City; and, WHEREAS,the City Planning Commission did conduct a public hearing on the Eden Prairie Maintenance Facility PUD Concept by the City of Eden Prairie and considered their request for approval for development (and waivers) and recommended approval of the requests to the City Council; and, WHEREAS,the City Council did consider the request on February 10, 1997; NOW,THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie,Minnesota, as follows: 1. Eden Prairie Maintenance Facility, being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof. 2. That the City Council does grant PUD Concept approval as outlined in the plans dated February 7, 1997. 3. That the PUD Concept meets the recommendations of the Planning Commission dated February 10, 1997. ADOPTED by the City Council of the City of Eden Prairie this 18th day of February, 1997. Jean L. Harris, Mayor ATTEST: John D. Frane, City Clerk 2 Eden Prairie Maintenance Facility Exhibit A Legal Description Lot 2, Block 1, Eaton Industrial Addition 3 STAFF REPORT TO: Planning Commission THROUGH: Michael D. Franzen, City Planner FROM: Scott A. Kipp, Senior Planner DATE: February 7, 1997 SUBJECT: Eden Prairie Maintenance Facility APPLICANT/ FEE OWNER: City of Eden Prairie LOCATION: 15150 Technology Drive REQUEST: 1. Planned Unit Development Concept Review on 7.6 acres. 2. Planned Unit Development District Review on 7.6 acres. 3. Zoning District Change from I-5 Park to I-2 Park on 7.6 acres. 4. 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Surrounding uses consist of the Eaton Corporation to the north and east, zoned I-5 Park, and other I-2 Park industrial uses to the south and east. The site is part of the Eaton Industrial Campus constructed in the 1960's. The City of Eden Prairie purchased the 7.6 acre site and building in 1991 to replace the existing maintenance facility located at the corner of Highway 5 and Mitchell Road. The building is scheduled to be acquired by MnDOT and raised for future Highway 212. The Technology Drive building is currently being used by the City for cold storage. SITE PLAN The proposal is to rezone the site from I-5 Park to I-2 Park, and construct a 12,370 sq. ft. addition to the existing 67,440 sq. ft. building, a fueling station, and additional hard surface maneuvering area. The base area ratio/floor area ratio are 27% and 29%, respectively. City code permits up to a 30% base area ratio and a 50% floor area ratio in the industrial district. All building setbacks meet City Code in the I-2 district. Parking is based on the proposed uses of the building for a total of 69 spaces. A proof of parking plan for 226 spaces shows how the site could accommodate other industrial uses if the building was sold in the future. All parking setbacks meet City Code in the I-2 district. A waiver to permit limited outside storage is requested. The City needs an area for the sand/salt during the winter months. The waiver has merit since these materials are needed for public safety. A wood fence along the east property line and landscaped berms along Technology Drive screen the proposed outdoor storage. GRADING AND DRAINAGE Storm water will drain into an existing pond. This pond has been used for storm water of the Eaton Corporation campus for many years. New curb and gutter, and a sump catch basin will help clean storm water before draining into the pond. UTILITIES The building is connected to city sewer and water. 2 W Staff Report Eden Prairie Maintenance Facility February 7, 1997 ARCHITECTURE The existing building is constructed primarily of concrete tip-up panels and standard concrete block. City Code does not permit the use of standard concrete block as an approved building material in the I-2 district. The existing building was constructed prior to current building material standards. The proposed building addition will use architectural metal wall panels and glass. New decorative concrete tip-up panels will replace the standard concrete block and some of the existing concrete tip- up panels. Upon completion, the building will meet the building materials code, with no more than 25%use of metal panel. Portions of the new building will be 29 feet tall. City Code permits building up to 40 feet in the industrial district. All rooftop mechanical equipment will be physically screened meeting code requirements. Building and site lighting is downcast shoebox fixtures. All pole mounted fixtures will be 30 feet high, consistent with lighting in the area. LANDSCAPING The existing building was constructed prior to the adoption of the landscaping code. New landscaping is provided based on the size of the building addition meeting City Code. RECOMMENDATION Staff would recommend approval of the Planned Unit Development Concept Review on 7.6 acres, Planned Unit Development District Review on 7.6 acres, Zoning District Change from I-5 Park to I-2 Park on 7.6 acres, with a waiver for outside storage, and Site Plan Review on 7.6 acres,based on plans dated January 31, 1997, and the Staff Report dated February 7, 1997. a Kodet Architectural Group Lta. 15 Groveland Terrace . Minneapolis,MN 5 5403-1 1 54 Telephone 612-377-2737 - Facsimile 612.377-1331 MEETING MINUTES FILE COPY Meeting Date: 30 September 1996 Re: Eden Prairie Maintenance Facility Meeting Attendees: Gene Abbot,City of Eden Prairie Inspections Ken Stone,Kodet Architectural Group The following items regarding the Eden Prairie Maintenance Facility were discussed: 1. The site plan and floor plan schematic drawings were reviewed. 2. The office portion of the building was reviewed for exiting. Kodet could approach exiting in this area in one of two ways: a) The corridor as shown could be rated with the exit into the lobby. In this concept,the conference room would need to be rated separately from the lobby area. b) The alternative exiting would be to wrap a corridor system around the office area that would lead directly to the outside at each end. The office portion could be left unrated,as long as the occupancy is lower than 100. This may require the lunchroom to have a separate means of egress,rather than exiting into the office area. 3. The exit way at the office area is required to be rated due to the future use of the training room at the mezzanine. The occupant load of that is great enough to require a rated corridor. (It would increase the occupant load over 100.) 4. The various occupancy groups were reviewed. They are as follows: a) Office area: B occupancy. b) Sign office: B occupancy. c) The vehicle storage: S3 occupancy. d) The repair bays, the welding shop,street repair,parks repair,parts storage,machine shop: H4 occupancy. e) The shop office library would be accessory use to the H4 occupancy. f) The paint spray booth: H2 occupancy. g) The wood shop and sign shop: Fl occupancy. h) Sign storage and seasonal storage: S2 occupancy. i) Hazardous storage and fertilizer storage: H3 occupancy. 5. It is acceptable to have the shop areas exit through one intervening space(the repair bays,for example)of similar occupancy. 6. Mr.Abbot reviewed the 1-hour separations between the various occupancies. There would be a 1-hour separation between H4 and S3;as well as Fl between S3 and S2. The various separations were indicated with red lines on a floor plan. 7. Kodet is to calculate the allowable area for the building based on the various occupancies. The actual area divided by the allowable area has to be less than 1. Kodet is to take the basic allowable areas and double for four sides of the building open,plus double for sprinkler, plus double for multi-story. 8. For each occupancy type,the square footage of that occupancy divided by the allowable area of that occupancy would be that portion of the building,and then these should all be added together to be less than 1. This is in chapter 5 of UBC. 9. The scope of the project is to leave the mezzanine unfinished and used for storage only. The City staff may finish it at a later date. 10. If the allowable area formula does not work, we will be required to provide area separation walls with 2-hour ratings. 11. The amended State accessibility code requires that mezzanines over 3,000 square feet are required to be accessible. The proposed mezzanine is a total of 6,000 square feet. However,Mr. Abbot indicated that if we divide it into 2 separate 3,000 sq.ft.areas,this would be acceptable. Therefore the mezzanine would not be required to be accessible until the training room and wellness room are finished. 12. The portion of the mezzanine at the shop areas would need two additional stairs--one at each end. One stair would exit into the sign shop, and the second stair would exit into the repair hays. r". Architecture • Interiors . Planning 13. Regarding the mezzanine,over 2,000 sq. ft. need two stairs. 14. The building would be considered type II-N construction. 15. The mezzanine stairs at the office area would need to be closed at the top of the stairs to separate the corridor at the main level. 16. The signal storage cannot exceed 1/3 of the area of the sign storage and still be considered a mezzanine. 17. In the hazardous storage room and the bulk fluid storage room, the curb will be required to contain a spill of the largest container, plus 20 minutes of sprinkler water. 18. The bulk lube storage can be considered part of the vehicle repair mezzanine. Mezzanines are allowed to have a portion closed off with partition walls. 19. Kodet to verify with maintenance staff if the liquids in hazardous storage are to be in closed containers,and exactly what liquids there are. We need to obtain the MSDS sheets. 20. Mr.Abbot asked about permit fees and Mr.Stone indicated that this has not been discussed. Mr.Abbot indicated that the City may be able to waive the permit fees,but that they would have to pay the metro Sac and Wac fees. A separate building permit would have to be pulled for the demolition work and performed by City staff. We are proceeding based on these assumptions. If there are any misunderstandings,please contact us immediately. Submitted by: KODET ARCHITECTURAL GROUP,LTD. Ken Stone, AIA sc eden prairie mtg.9.30.96 i WE§rECH BUSINESS CENTER 15151 Technology Drive• Eden Prairie, MN 55344 February 6, 1997 Mr. Scott Kipp Community Development Department City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344-2230 Dear Mr. Kipp, This letter is in response to your"Notice of Public Hearing" that I received from the city of Eden Prairie on February 3, 1997. I will be out of town the week of February 10th on a business trip, and therefore I will be unable to attend the planning commission meeting scheduled for Monday February 10, 1997. The map on the reverse side of the "Notice of Public Hearing" is an old map and does not show that Technology Drive now extends past the south side of the site and connects to Wallace Road. My property(Westech Business Center)lies directly south of the site. It is an office, showroom/warehouse style building. Our office windows run along the entire north side of the building. All of the offices in our facility face the existing building and proposed addition. This is the building that the city of Eden Prairie purchased from Eaton and converted its use to a maintenance facility. After reviewing the plans with you on Tuesday February 4, 1997, I have some concerns regarding the proposed construction. 1. Since the existing facility is a masonry building constructed of tip up masonry panels and cement block, I find it very disappointing that the city is proposing to add a metal building addition. Whether you run metal siding vertically or horizontally it is still metal siding and detracts from the appearance of the area. It is a detriment to all of the neighboring businesses in the area and especially to our building since we are directly across the street. The building plans indicate that the south side of the building will be constructed of masonry panels in the area where you currently have cement block construction. Since the entire building is now constructed of masonry, we think you should incorporate a design utilizing masonry construction. There are numerous buildings in Eden Prairie where office windows are used in tip up panel construction. J0 Page-2- 2. The plan indicates a sparce planting of deciduous trees therefore,providing little if any screening for about half of the year. We would like to suggested the use of Spruce trees which will provide screening the entire year. 3. We understand that you plan to continue using the parking lot on the east side of the maintenance building to mix salt and sand with large front end loaders. This is a noisy and annoying operation and further necessitates screening the area from the street with a more dense planting of trees. We built Westech Business Center in Eden Prairie partly because of our confidence in the city's Community Development Department. We feel having a metal building across the street will significantly reduce the value of our property. We appreciate your serious consideration of our concerns. If anyone has any questions regarding the above, please feel free to contact me at 934-2555. I understand that a copy of this letter will be provided to each of the planning commissioners. Very truly yours, WESTECH BUSINESS CENTER i Wallace L. Hilgren WLH/an I► OPCITY COUNCIL AGENDA DATE: eCJen SECTION: Public HearingsFebruary 18, 1997 prairie DEPARTMENT: ITEM DESCRIPTION: Development Program ITEM NO. Finance for Development District No. 1 V. f Background: This amendment allows the City to lease property it has acquired with T.I.F. funds. Specifically, the building we are constructing on Den Road. Notice was published in the Eden Prairie News on January 30, 1997. Notice was mailed 30 days prior to this hearing to the county and school districts in the development area. The resolution adopting the amendment will be on a future council agenda. Action/Direction: Hold the public hearing. February 18, 1997 Page 1 1997 AMENDMENT OF DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 and 1997 AMENDMENT OF TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICTS NOS. 1, 2, 3, 4, 5, 6 AND 7 February 18, 1997 CITY OF EDEN PRAIRIE, MINNESOTA I. INTRODUCTION The City Council of the City of Eden Prairie, Minnesota (the "City") has determined that there is a need for the development of an area of the City designated as Development District No. 1 (the "Development District"), and has adopted a development program therefor, dated September 22, 1981 and subsequently amended on March 30, 1982, May 17, 1983, April 17, 1990, April 7, 1992, and May 19, 1992 and September 7, 1993 (as so amended, the "Original Program"), for development of the Development District. It is now necessary to amend the Original Program to provide for further actions to be taken in furtherance of development in the Development District. The actions to be taken by the City pursuant to this 1997 Amendment to Development Program (the "Program Amendment") are necessary to secure the development of the property included in the Development District at this time and in a manner which will best meet those needs. In order to finance the capital and administration costs to be incurred by the City in connection with the Development District, the City adopted, and in certain cases modified, on the dates indicated below tax increment financing plans (as so modified, the "Original Plans") for the following Tax Increment Districts (the "District" or collectively, the "Districts"): Tax Increment Date of Adoption Tax Increment Date of Adoption District No. or Modification District No. or Modification 1 9/22/81; modified 5 5/17/83; modified 3/20/82, 5/17/83 4/17/90, 4/7/92, 4/7/92, 5/19/92 5/19/92 and 9/7/93 and 9/7/93 2 3/20/82; modified 6 8/16/83; modified 5/17/83, 4/17/90, 4/17/90, 4/7/92, 4/7/92, 5/19/92 5/19/92 and 9/7/93 and 9/7/93 3 11/16/82; modified 7 4/17/84; modified 5/17/83, 4/17/90, 4/17/90, 4/7/92, 4/7/92, 5/19/92 5/19/92 and 9/7/93 and 9/7/93 4 3/15/83; modified 5/17/83, 4/17/90, 4/7/92, 5/19/92 and 9/7/93 2 9 It is now necessary to amend the Original Plans by the following Plan Amendment to authorize additional expenditures to be financed with tax increment revenues. The Plan Amendment will not authorize the incurrence of additional bonded indebtedness or change the boundaries or the legal duration of any of the Districts. The Program Amendment and the Plan Amendment are adopted by the City Council of the City pursuant to the Development District Act, now codified at Minnesota Statutes, Sections 469.124 to 469.134, as amended, and the Tax Increment Financing Act, now codified at Minnesota Statutes, Sections 469.174 to 469.179, as amended. II. 1997 AMENDMENT TO DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1. A. Development Activities. The Development Activities are contained in Section 1.5 of the Original Program and are amended to include the 1997 Project, described on Exhibit A attached hereto and made a part hereof. B. Land Use Considerations. The public facilities described in Section A are financially feasible and compatible with long-range development plans. Acquisition of the property for the improvements described in Section A will provide impetus for private development within the Development District. C. Environmental Controls. It is presently anticipated that the Development Activities proposed in the Development District as set forth in this Program Amendment will not present major environmental problems. All municipal actions, public improvements and private development will be carried out in a manner that will comply with applicable environmental standards. D. Estimated Cost of 1997 Project. Estimated costs associated with the 1997 Project is $1,700,000.00, including acquisition, relocation, demolition and site clearance costs, construction, public improvement costs, the cost of professional services for planning, design, engineering and appraisals, contingencies, administration costs calculated at 5% and leasehold improvements. The elements and the costs of the 1997 Project shown above are estimated to be necessary based upon the best engineering and cost information now available. It is anticipated that the elements of the costs of the 1997 Project may decrease or increase, but that the total costs will not exceed the amount shown above. E. Effect of Program Amendment. Except as amended and supplemented by this Program Amendment, the Original Program remains in full force and effect and its provisions apply to the provisions of this Program Amendment, except to the extent amended or supplemented hereby. 3 7 III. PLAN AMENDMENTS. A. Estimated Capital and Administrative Costs of the 1997 Project. The estimated Capital and Administrative Costs of the 1997 Project will not be greater than the estimated Capital and Administrative Costs set forth in the Original Plans. B. Payment of Capital and Administrative Costs. 1. In General. All Capital Costs shall be paid from available City funds and not from Tax Increment funds. Administrative Costs from the 1997 Project will be paid from Tax Increments derived from the District. The City reserves the right to levy special assessments to finance in whole or in part the costs of the 1997 Project. 2. Bonded Indebtedness To Be Incurred. No indebtedness evidenced by Tax Increment Bonds will be incurred in connection with the 1997 Project. The City reserves the right to issue Special Assessment Bonds to pay, if necessary, costs of the 1997 Project. C. Fiscal and Economic Implications of Plan Amendment. The Plan Amendment has no fiscal and economic implication apart from those specified in the Original Plans since the Capital and Administrative Costs will not be greater than those set forth in the Original Plans. D. Effect of Plan Amendment. Except as amended and supplemented by this Plan Amendment, each of the Original Plans remains in full force and effect and its provisions apply to the respective provisions of this Plan Amendment, except to the extend amended or supplemented hereby. This Program Amendment and this Plan Amendment were adopted by the City Council of the City of Eden Prairie, Minnesota on the day of , 1997. Mayor Attest: City Clerk rfr\ep\tif\amendme.731 4 S Exhibit A 1997 PROJECT DESCRIPTION Construction of a municipal building to be used for municipal purposes, including a municipal liquor store, and construction of additional space to be leased for private development. rfr\ep\tif\exhibita 4. W NOTICE OF PUBLIC HEARING ON AMENDMENT OF DEVELOPMENT DISTRICT NO.1 AND TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICTS NOS. 1, 2, 3, 4, 5, 6 AND 7 CITY OF EDEN PRAIRIE, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Eden Prairie, Minnesota (the "City"), will hold a public hearing on February 18, 1997, at 7:30 p.m., at the City Center located at 8080 Mitchell Road in Eden Prairie, Minnesota, on the adoption of an amendment of the Development Program for Development District No. 1 (the "Development District") and the Tax Increment Financing Plans for Tax Increment Districts Nos. 1, 2, 3, 4, 5, 6, and 7 (the "Districts") established within the Development District, pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and Sections 469.174 to 469.279, as amended. A copy of the proposed amendments is on file and available for public inspection in the office of the Finance Director/Clerk at City Hall between the hours of 8:00 a.m. and 4:30 p.m. weekdays. The proposed amendment of the Development Program would authorized additional development activities be undertaken by the City and private developers in the Development District. Such development activities are intended to promote the development of the development district by the City and by private enterprise. Such development activities are currently estimated to cost approximately $1,700,000.00. The proposed amendment of the tax increment financing plans for the Districts would authorize the expenditure of tax increments from the District to pay administrative costs associated with the development activities in the Development District. Tax Increments will not be used to pay any Capital Costs associated with the 1997 Project. The map below shows the location of the development district within the City. All interested persons may appear at the public hearing at the time and place set forth above and present their views orally or in writing. BY ORDER OF THE CITY COUNCIL John D. 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VN.r6.011.,51W1- >I\— _ m��t x v 6 �u� 1I P ., Ilill011 — . 4_ .... j L • .....___,....,,,,q,.. , c AM- iiIIIIIIIL 10.144%'4,4:74/e4r _4. .. i , ,Ik T1111111111:7 ID! li 1 ' ‘` 3/ i ftli - Ir. im.4 1111., It%''' .., , "1. - -- ;-..0.4-0046...wiN,,,,,,..t r,.."4 fA�I► I ;1;1 in �. �. �I a-�.re '`'iniaPilli �. . �. �� Ij IIIIMII�11 . i' i r Al t5 w�11,r or-,,,I�O� � 111111111 t ��:.�� > >' ' �I�� S, /I�'�I��11j�� ' IW:i ne�� •`h►'�1a.i i/ ��`tlO tom,♦ 141 '�` 4* •tf i._.,, OH O` y® ? ,-. 0 ,. ______ .......,......._r Erk-,,,• Isil �'� ' UI*P/' . ••i:4 -0!.i ,vo- -. ©r�'' \•�y� Age `C•ii 0.,ate '' ■K..a`'_ �iel-,[e1/'.�.ss��' e„=�� . `--�— ♦,♦�VIII�a�iYN q_t`_■I �` 1 kr_. a♦��/. 2 epadmn CITY COUNCIL AGENDA DATE: prairie SECTION: Payment of Claims 02-18-97 DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance Payment of Claims VI Checks No. 49649 thru 49949 Wire Transfers 00001 thru 00005 Action/Direction: Approve payment of claims. 1 Mik COUNCIL CHECK SUMMARY 13-FEB-1997 (15:24) DIVISION TOTAL GENERAL SERVICES $7,710.29 EMPLOYEE BENEFITS $10,470.75 CITY MANAGER $521.50 FINANCE $212.14 HUMAN RESOURCES $6,871.94 ELECTIONS $1,897.50 ENGINEERING $232.15 INSPECTIONS $163.26 FACILITIES $19,646.83 ASSESSING $421.76 POLICE $12,067.49 FIRE $5,764.96 ANIMAL CONTROL $510.65 STREETS & TRAFFIC $7,600.52 PARK MAINTENANCE $23,555.70 FLEET SERVICES $14,338.81 ORGANIZED ATHLETICS $3,640.23 COMMUNITY DEV $52.50 COMMUNITY CENTER $21,493.84 YOUTH RECREATION $1,854.07 SPECIAL EVENTS $340.80 ADULT RECREATION $2,111.18 ADAPTIVE REC $281.40 ARTS $1,135.00 PUBLIC IMPROV PROJ $2,704,783.10 DEBT SERVICE PAYMENTS $345,740.00 SPECIAL ASSESSMENTS $170,617.08 CITY CENTER $1,373.48 SPECIAL REVENUE FUNDS $7,479.97 PRAIRIE VILLAGE $75,892.79 PRAIRIEVIEW $110,587.66 PRESERVE $51,125.51 WATER DEPT $25,714.95 SEWER DEPT $282,791.02 STORM DRAINAGE $1,506.91 AGENCY FUNDS $448.00 ADA $174.75 $3,921,130.49* 44%- COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49649 $800.00 JAMES LIEGL CEMETARY LOTS MAINT 20% CEMETERY OPERATION 49650 $300.00 LILA KLEHR OTHER CONTRACTED SERVICES SOCIAL 49651 $495.00 UNIVERSITY OF MN-REGISTRAR,PDC MILEAGE AND PARKING CITY MANAGER 49652 $765.00 WELCH VILLAGE SPECIAL EVENTS FEES SKI TRIPS/WINTER CAMP 49653 $110.00 WONDER WEAVERS SPECIAL EVENTS FEES SOCIAL 49654 $374.62 INTERNAL REVENUE SERVICE FEDERAL TAXES W/H FD 10 ORG 49655 $64.27 MINNESOTA DEPT OF REVENUE STATE TAXES WITHHELD FD 10 ORG 49656 $20.00 BETH NORTHEY OTHER CONTRACTED SERVICES SKI TRIPS/WINTER CAMP 49657 $415.00 CARD SERVICES-BUSINESS CARD CONFERENCE IN SERVICE TRAINING 49658 $474.00 CHANHASSEN DINNER THEATRE SPECIAL EVENTS FEES ADULT PROGRAM 49659 $60.48 CYNTHIA LANENBERG MILEAGE AND PARKING FIRE 49660 $58.08 DENNIS NESBITT MILEAGE AND PARKING INSPECTION-ADMIN 49661 $384.82 JOHN LIEPKE ACCTS REC-CUSTOMER WATER DEPT 49662 $510.00 MAAO DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49663 $40.00 MN COMMERCE DEPARTMENT LICENSES & TAXES REC SUPERVISOR 49664 $671.58 PAULA DONNA CLOTHING & UNIFORMS ICE SHOW 49665 $240.00 PSYCHOLOGICAL ASSOCIATES SCHOOLS POLICE 49666 $8.00 RAY N WELTER MECHANICAL PERMIT FD 10 ORG 49667 $1,135.00 SAMUEL FRENCH INC OTHER CONTRACTED SERVICES SUMMER THEATRE 49668 $153.40 TRIA MANN OPERATING SUPPLIES-GENERAL ADAPTIVE RECREATION 49669 $6,969.50 UNITED PROPERTIES CONTRACTED REPAIR & MAINT PRAIRE VIEW LIQUOR #3 49670 $4,435.00 URBAN WILDLIFE MANAGEMENT INC OTHER CONTRACTED SERVICES TREE REMOVAL 49671 $314.95 US WEST COMMUNICATIONS TELEPHONE GENERAL 49672 $262.88 BRUCE HUTCHINS SCHOOLS IN SERVICE TRAINING 49673 $2,000.00 CENTEX REAL ESTATE CORPORATION OTHER REVENUE FD 10 ORG 49674 $34.99 CHRIS ENGER OFFICE SUPPLIES GENERAL 49675 $4,083.00 FLANAGAN SALES INC OPERATING SUPPLIES-GENERAL PARK MAINTENANCE 49676 $48.05 HARRIS CONTRACTING MECHANICAL PERMIT FD 10 ORG 49677 $1,897.50 HENNEPIN COUNTY TREASURER OPERATING SUPPLIES-GENERAL ELECTION 49678 $109.20 JACK SCHEPERS MILEAGE AND PARKING PRAIRE VIEW LIQUOR #3 49679 $23.91 KINKOS INC OPERATING SUPPLIES-GENERAL SAFETY 49680 $359.15 LYNN GARRY SCHOOLS IN SERVICE TRAINING 49681 $41,070.76 MINNEGASCO GAS WATER TREATMENT PLANT 49683 $210.00 PRAIRIE CYCLE & SKI INSTRUCTOR SERVICE WINTER SKILL DEVELOP 49684 $190.00 ANOKA TECHNICAL COLLEGE SCHOOLS FIRE 49685 $22.69 CATHY BOLDUC OPERATING SUPPLIES-GENERAL SOCIAL 49686 $136.73 CHICAGO MARRIOTT SCHOOLS POLICE 49687 $26.50 CITIZENS LEAGUE DUES & SUBSCRIPTIONS CITY MANAGER 49688 $50.00 GARY THERKELSEN SCHOOLS POLICE 49689 $18.11 JOYCE CONLEY POLICE EQUIPMENT POLICE 49690 $19.14 KATHLEEN SCHWANKL OPERATING SUPPLIES-GENERAL FINANCE DEPT 49691 $185.82 KRIS KROWECH SCHOOLS SAFETY 49692 $109.00 MAINLINE CRUISE AND TRAVEL SCHOOLS POLICE 49693 $665.00 MINNESOTA RECREATION AND PARK SPECIAL EVENTS FEES VOLLEYBALL 49694 $300.00 MN CHAPTER IAAI CONFERENCE IN SERVICE TRAINING 49695 $40.00 MN COMMERCE DEPARTMENT LICENSES & TAXES REC SUPERVISOR 49696 $60.00 MN PIE CONFERENCE IN SERVICE TRAINING 49697 $185.32 MPLS AREA ASSOC OF REALTORS OPERATING SUPPLIES-GENERAL ASSESSING-ADMIN 49698 $50.00 NATIONAL INFORMATION OFFICERS DUES & SUBSCRIPTIONS POLICE 49699 $671.58 PAULA DONNA CLOTHING & UNIFORMS ICE SHOW 49700 $240.00 PSYCHOLOGICAL ASSOCIATES SCHOOLS POLICE 49701 $15.43 STAN TEKIELA OPERATING SUPPLIES-GENERAL OUTDOOR CTR PROGRAM 49702 $25.00 TODD FRETHEM INSTRUCTOR SERVICE OUTDOOR CTR PROGRAM 49703 $50.00 UNIVERSITY OF MINNESOTA CONFERENCE IN SERVICE TRAINING 49704 $1,284.38 US WEST COMMUNICATIONS TELEPHONE GENERAL COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49705 $1,501.24 BELLBOY CORPORATION MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49706 $8,554.43 EAGLE WINE COMPANY ADVERTISING PRAIRIE VILLAGE LIQUOR #1 49707 $48,971.45 GRIGGS COOPER & CO MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49708 $66,016.52 JOHNSON BROTHERS LIQUOR CO MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49710 $2,279.83 PAUSTIS & SONS COMPANY WINE IMPORTED PRAIRIE VILLAGE LIQUOR #1 49712 $54,409.90 PHILLIPS WINE AND SPIRTS INC MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49714 $12,137.04 PRIOR WINE COMPANY MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49716 $22,913.99 QUALITY WINE & SPIRTS CO MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49718 $1,714.53 THE WINE COMPANY BEER CASES PRAIRIE VILLAGE LIQUOR #1 49720 $564.00 VINTAGE ONE WINES INC WINE DOMESTIC PRAIRIE VILLAGE LIQUOR #1 49721 $2,186.47 WORLD CLASS WINES INC WINE IMPORTED PRAIRIE VILLAGE LIQUOR #1 49723 $262.88 BRUCE HUTCHINS SCHOOLS IN SERVICE TRAINING 49724 $1,098.51 CARGILL SALT SALT SNOW & ICE CONTROL 49725 $873.00 CARTER HOLMES OTHER CONTRACTED SERVICES VOLLEYBALL 49726 $2,000.00 CENTEX REAL ESTATE CORPORATION OTHER REVENUE FD 10 ORG 49727 $449.59 CHETS SHOES,INC CLOTHING & UNIFORMS PARK MAINTENANCE 49728 $345.00 ENVIRONMENTAL SUPPORT SOLUTION CONFERENCE IN SERVICE TRAINING 49729 $144.50 JENNIFER BROWN OTHER CONTRACTED SERVICES BASKETBALL 49730 $188.00 JIM MANFRED OTHER CONTRACTED SERVICES BROOMBALL 49731 $378.00 JOHN LYNCH OTHER CONTRACTED SERVICES BASKETBALL 49732 $10.00 LAKE REGION MUTUAL AID ASSOCIA HUES & SUBSCRIPTIONS FIRE 49733 $1,839.90 LAKE REGION VENDING TOBACCO PRODUCTS PRESERVE LIQUOR #2 49734 $50.40 MICHAEL BARONE MILEAGE AND PARKING HUMAN RESOURCES 49735 $134.36 MISTER QS VIETNAMESE CUISINE EMPLOYEE AWARD HUMAN RESOURCES 49736 $230.00 MN STATE FIRE CHIEFS ASSN DUES & SUBSCRIPTIONS FIRE 49737 $751.19 OLYMPIC HILLS GOLF CLUB EMPLOYEE AWARD HUMAN RESOURCES 49738 $63.83 PAPER WAREHOUSE POLICE EQUIPMENT POLICE 49739 $6,092.34 RED WING SHOE STORE CLOTHING & UNIFORMS WATER UTILITY-GENERAL 49740 $432.00 RON SCHWARTZ OTHER CONTRACTED SERVICES VOLLEYBALL 49741 $13.16 ROSANNE RECHGRUBER OPERATING SUPPLIES-GENERAL AFTER SCHOOL PROGRAM 49742 $45.11 SANDY WERTS MILEAGE AND PARKING REC SUPERVISOR 49743 • $583.01 SISINNI FOOD SERVICE MISCELLANEOUS IN SERVICE TRAINING 49744 $5,431.53 SUPPLEES 7 HI ENTERPRISES INC CONTRACTED REPAIR & MAINT PRESERVE LIQUOR #2 49745 $864.00 TOM HOLMES OTHER CONTRACTED SERVICES VOLLEYBALL 49746 $1,000.00 WEST SUBURBAN COLUMBUS CREDIT CREDIT UNION FD 10 ORG 49747 $2,329.91 CANADA LIFE ASSURANCE COMPANY JANUARY DISABILITY INSURANCE FD 10 ORG 49748 $662.81 CARVER COUNTY COURTHOUSE GARNISHMENT WITHHELD FD 10 ORG 49749 $150.00 FEDERAL RESERVE BANK OF MPLS BOND DEDUCTION FD 10 ORG 49750 $8,395.50 GREAT WEST LIFE AND ANNUITY DEFERRED COMPENSATION FD 10 ORG 49751 $25,585.88 HEALTH PARTNERS FEBRUARY HEALTH INSURANCE BENEFITS 49752 $578.72 HENNEPIN COUNTY SUPPORT AND GARNISHMENT WITHHELD FD 10 ORG 49753 $4,536.46 I.C.M.A. RETIREMENT TRUCT-457 DEFERRED COMPENSATION FD 10 ORG 49754 $1,335.00 INTERNATIONAL UNION OF OPERATI JANUARY UNION DUES FD 10 ORG 49755 $62,019.85 MEDICA CHOICE FEBRUARY HEALTH INSURANCE BENEFITS 49756 $432.00 MINN STATE RETIREMENT SYS PERA WITHHELD FD 10 ORG 49757 $2,447.50 MINNESOTA MUTUAL LIFE DEFERRED COMPENSATION FD 10 ORG 49758 $35.00 MINNESOTA TEAMSTERS CREDIT UNI CREDIT UNION FD 10 ORG 49759 $3,300.38 PRUDENTIAL INS CO OF AMERICA-C JANUARY LIFE INSURANCE FD 10 ORG 49760 $56,636.49 PUBLIC EMPLOYEES RETIREMENT PERA WITHHELD FD 10 ORG 49761 $273.00 PUBLIC EMPLOYEES RETIREMENT FEBRUARY LIFE INSURANCE FD 10 ORG 49762 $112.50 PUBLIC EMPLOYEES RETIREMENT AS PERA WITHHELD FD 10 ORG 49763 $4,435.00 URBAN WILDLIFE MANAGEMENT INC JANUARY DEER REMOVAL TREE REMOVAL 49764 $232.00 AARP 55 ALIVE MATURE DRIVING SPECIAL EVENTS FEES SENIOR CENTER PROGRAM 49765 $24.00 CITY OF MAPLE GROVE DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49766 $94,415.43 DARRIL S PETERSON & BARBARA J LAND & INTEREST IN LAND PETERSON/KLEIN ACQUIST COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49767 $51,463.96 EUGENE WEBER &.MARCELLA KLEIN, LAND & INTEREST IN LAND PETERSON/KLEIN ACQUIST 49768 $1,613.44 HENNEPIN COUNTY TREASURER LICENSES & TAXES PARK MAINTENANCE 49769 $122.65 HOLIDAY INN HOTEL & SUITES CONFERENCE FIRE 49770 $100.43 INTERIOR TECHNIQUES RESERVE EQUIPMENT POLICE 49771 $175.00 MN CHAPTER IAAI-J SCHADEGG CONFERENCE FIRE 49772 $227,393.00 METROPOLITIAN COUNCIL WASTEWAT WASTE DISPOSAL SEWER UTILITY-GENERAL 49773 $35.00 MINNESOTA RECREATION AND PARK CONFERENCE ADAPTIVE RECREATION 49774 $12.50 MN HOUSE OF REPRESENTATIVES MEETING EXPENSES COMMUNITY DEVELOPMENT 49775 $85.00 NORTH CONTINUING EDUCATION CONFERENCE FIRE 49776 $11.13 PARAGON CABLE CABLE TV GENERAL 49777 $59.55 PETTY CASH OPERATING SUPPLIES-GENERAL SENIOR CENTER PROGRAM 49778 $108.65 ROADRUNNER TRANSPORTATION INC CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49779 $200.00 SHERRY BUTCHER-YOUNGHANS CONFERENCE IN SERVICE TRAINING 49780 $325.00 SOUTH CENTRAL TECH COLLAGE-FF SCHOOLS FIRE 49781 $34.09 SPENCER CONRAD OPERATING SUPPLIES-GENERAL FIRE 49782 $496.05 THE EMBASSY ROW HOTEL CONFERENCE IN SERVICE TRAINING 49783 $14,317.16 THE TRUSTEES OF THE 1975 REVOC LAND & INTEREST IN LAND PETERSON/KLEIN ACQUIST 49784 $14,317.16 THE TRUSTEES OF THE 1975 REVOC LAND & INTEREST IN LAND PETERSON/KLEIN ACQUIST 49785 $14,317.16 THE TRUSTEES OF THE 1975 REVOC LAND & INTEREST IN LAND PETERSON/KLEIN ACQUIST 49786 $93.59 AIM ELECTRONICS REPAIR & MAINT SUPPLIES ICE ARENA 49787 $38.00 AM HIGH-TECH TRANSCRIPTION & R TRAINING SUPPLIES POLICE 49788 $610.09 ANCHOR PAPER COMPANY OFFICE SUPPLIES GENERAL 49789 $532.50 ASPEN REACH EQUIPMENT COMPANY EQUIPMENT RENTAL PARK MAINTENANCE 49790 $276.53 B & S TOOLS EQUIPMENT PARTS WATER SYSTEM MAINTENANCE 49791 $209.05 BAKERS RIBS MEETING EXPENSES WATER TREATMENT PLANT 49792 $488.52 BAUER BUILT TIRE AND BATTERY EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49793 $614.51 BECKER ARENA PRODUCTS INC REPAIR & MAINT SUPPLIES ICE ARENA 49794 $321.09 BELLBOY CORPORATION OPERATING SUPPLIES-GENERAL PRESERVE LIQUOR #2 49795 $361.84 BLOOMINGTON LOCK AND SAFE OPERATING SUPPLIES-GENERAL COMMUNITY CENTER ADMIN 49796 $1,326.33 BLUMBERG COMMUNICATIONS CONTRACTED REPAIR & MAINT POLICE 49797 $255.34 BRO-TEX INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49798 $145.54 BSN SPORTS REC EQUIP & SUPPLIES SUMMER SKILL DEVELOP 49799 $2,385.15 CAPITOL COMMUNICATIONS CONTRACTED REPAIR & MAINT POLICE 49800 $3,820.94 CARGILL SALT SALT SNOW & ICE CONTROL 49801 $1,690.00 CARLSON COUNSELING AND CONSULT EMPLOYEE ASSISTANCE BENEFITS 49802 $653.09 CHANHASSEN BUMPER TO BUMPER EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49803 $448.00 CHANHASSEN DINNER THEATRE DEPOSITS ESCROW 49804 $563.00 CITY OF BLOOMINGTON KENNEL SERVICE ANIMAL WARDEN PROJECT 49805 $945.00 CLUTS 0 BRIEN STROTHER ARCHITE OTHER CONTRACTED SERVICES GENERAL BUILDING FACILITIES 49806 $16.20 CO 2 SERVICES CHEMICALS EPCC MAINTENANCE 49807 $207.85 COOPERATIVE POWER ASSOC OFFICE SUPPLIES GENERAL 49808 $293.50 CTL COMPANY INC OFFICE SUPPLIES GENERAL 49809 $6,606.11 CUTLER-MAGNER COMPANY CHEMICALS WATER TREATMENT PLANT 49810 $92.99 D C HEY COMPANY OPERATING SUPPLIES-GENERAL INSPECTION-ADMIN 49811 $392.16 DANKA OFFICE IMAGING CO CONTRACTED REPAIR & MAINT GENERAL 49812 $393.96 DANKO EMERGENCY EQUIPMENT CO MISC FIRE EQUIPMENT FIRE 49813 $169.38 DELEGARD TOOL CO SMALL TOOLS EQUIPMENT MAINTENANCE 49814 $10.00 DEPT OF LABOR & INDUSTRY CAIS LICENSES & TAXES WATER TREATMENT PLANT 49815 $108.00 DPC INDUSTRIES INC CHEMICALS WATER TREATMENT PLANT 49816 $714.62 EARL F ANDERSON SIGNS TRAFFIC SIGNALING 49817 $63.65 EXECUTIVE PROGRAM OPERATING SUPPLIES-GENERAL TREE DISEASE 49818 $129.00 FEDEX POSTAGE GENERAL 49819 $1,189.89 FISCHER AGGREGATES INC SAND SNOW & ICE CONTROL 49820 $177.87 GARTNER REFRIGERATION & MFG IN REPAIR & MAINT SUPPLIES ICE ARENA 49821 $470.19 GE CAPITAL CONTRACTED REPAIR & MAINT GENERAL c COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49822 $273.70 GENERAL MACHINING INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49823 $250.96 GENERAL OFFICE PRODUCTS COMPAN OFFICE SUPPLIES WATER TREATMENT PLANT 49824 $54.50 GETTMAN COMPANY MISC TAXABLE PRAIRIE VILLAGE LIQUOR #1 49825 $190.00 GFOA DUES & SUBSCRIPTIONS FINANCE DEPT 49826 $166.24 GINA MARIAS INC OPERATING SUPPLIES-GENERAL FIRE 49827 $398.82 GLIDDEN COMPANY BLDG REPAIR & MAINT WATER TREATMENT PLANT 49828 $97.31 GLOBAL COMPUTER SUPPLIES TRAINING SUPPLIES SAFETY 49829 $1,785.62 GOODYEAR COMMERCIAL TIRE & SER TIRES EQUIPMENT MAINTENANCE 49830 $54.25 GOPHER STATE ONE-CALL INC OTHER CONTRACTED SERVICES SEWER SYSTEM MAINTENANCE 49831 $95.85 GRAFIX SHOPPE CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49832 $206.05 GROVE NURSERY CENTER LANDSCAPE MTLS & AG SUPPL MILLER PARK 49833 $716.27 GUNNAR ELECTRIC CO INC CONTRACTED EQUIP REPAIR ROUND LAKE 49834 $95.73 H&B SPECIALIZED PRODUCTS REC EQUIP & SUPPLIES VOLLEYBALL 49835 $2,543.25 HANSEN THORP PELLINEN OLSON PROFESSIONAL SERVICES ADA PROGRAMS 49836 $632.00 HELICOPTER FLIGHT INC OTHER CONTRACTED SERVICES DEER CONSULTANT 49837 $157.00 HENNEPIN COUNTY PUBLIC RECORDS RECORDING DOCUMENT FEE ENGINEERING DEPT 49838 $35.00 HENNEPIN COUNTY TREASURER OPERATING SUPPLIES-GENERAL COMMUNITY DEVELOPMENT 49839 $3,936.93 HENNEPIN COUNTY TREASURER BOARD OF PRISONERS SVC POLICE 49840 $2,543.50 HENNEPIN TECHNICAL COLLEGE SCHOOLS FIRE 49841 $883.31 HOLOGRAPHIC LABEL CONVERTING I FIRE PREVENTION SUPPLIES FIRE 49842 $2,080.00 HONEYWELL INC OTHER CONTRACTED SERVICES WATER TREATMENT PLANT 49843 $52.56 HUDSON MAP COMPANY OPERATING SUPPLIES-GENERAL WATER UTILITY-GENERAL 49844 $634.33 INLAND TRUCK PARTS COMPANY EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49845 $678.58 J J KELLER & ASSOCIATES INC TRAINING SUPPLIES SEWER UTILITY-GENERAL 49846 $692.32 JANEX INC CLEANING SUPPLIES EP CITY CTR OPERATING COSTS 49847 $125.00 JEFF WALTZ OTHER CONTRACTED SERVICES COMMUNITY BROCHURE 49848 $49.00 JOSTENS INC OPERATING SUPPLIES-GENERAL FIRE 49849 $10.65 KEN ANDERSON TRUCKING PROFESSIONAL SERVICES ANIMAL WARDEN PROJECT 49850 $387.98 KRAEMERS HARDWARE INC REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 49851 $401.33 LAB SAFETY SUPPLY INC CLEANING SUPPLIES WATER TREATMENT PLANT 49852 $228.00 LAKE COUNTRY DOOR CONTRACTED BLDG REPAIRS PUBLIC WORKS/PARKS 49853 $909.95 LAKE REGION VENDING TOBACCO PRODUCTS PRESERVE LIQUOR #2 49854 $42.87 LAKELAND FORD TRUCK SALES EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49855 $130.70 LARKSTUR ENGINEERING & SUPPLY EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49856 $1,783.34 LEAGUE OF MINNESOTA CITIES INSURANCE GENERAL 49857 $14.90 LIL RED STORE POLICE EQUIPMENT POLICE 49858 $101.53 LOFTNESS REPAIR & MAINT SUPPLIES PARK MAINTENANCE 49859 $99.00 LOIS NEREIM WILDER INSTRUCTOR SERVICE SENIOR CENTER PROGRAM 49860 $1,493.22 LONG LAKE TRACTOR & EQUIPMENT CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49861 $369.28 M A ASSOCIATES INC .OPERATING SUPPLIES-GENERAL PARK MAINTENANCE 49862 $97.00 M LEE SMITH PUBLISHERS LLC DUES & SUBSCRIPTIONS SEWER UTILITY-GENERAL 49863 $25.00 MACA OPERATING SUPPLIES-GENERAL ANIMAL WARDEN PROJECT 49864 $89.44 MACQUEEN EQUIPMENT INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49865 $15.00 MALEFI DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49866 $4,883.00 MAMA-LMC LABOR RELATIONS SERVI DUES & SUBSCRIPTIONS HUMAN RESOURCES 49867 $25.00 MAMA DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49868 $175.95 MARSHALL & SWIFT OPERATING SUPPLIES-GENERAL ASSESSING-ADMIN 49869 $1,429.70 MASYS CORPORATION CONTRACTED COMM MAINT POLICE 49870 $188.51 MAXI-PRINT INC PRINTING POLICE 49871 $154.03 MERLINS ACE HARDWARE REPAIR & MAINT SUPPLIES EPCC MAINTENANCE 49872 $54.75 METALS JOINING LAB CO INC CONTRACTED REPAIR & MAINT SEWER SYSTEM MAINTENANCE 49873 $40.00 METRO LEGAL SERVICES INC OTHER CONTRACTED SERVICES 1994 REHAB 55041 49874 $962.94 METRO SALES INCORPORATED FURNITURE & FIXTURES SR CTR OPERATIONS 49875 $53,550.00 METROPOLITIAN COUNCIL WASTEWAT SYSTEM ACCESS-SEWER SEWER DEPT 49876 $2,330.50 MIDWEST AQUA CARE INC OTHER CONTRACTED SERVICES EURASIAN WATER MILFOIL COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49877 $11,838.03 MIDWEST ASPHALT CORPORATION BUILDING PW STORAGE FACILITY 49878 $249.60 MIDWEST COCA COLA BOTTLING COM MERCHANDISE FOR RESALE CONCESSIONS 49879 $254.00 MILHOFF STEEL PRODUCTS CORP CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49880 $162.36 MINNCOMM PAGING COMMUNICATIONS WATER UTILITY-GENERAL 49881 $51.44 MINNESOTA BUSINESS FORMS INSURANCE GENERAL 49882 $355.81 MINNESOTA CONWAY COMMUNICATIONS WATER TREATMENT PLANT 49883 $150.00 MINNESOTA SAFETY COUNCIL DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49884 $296.00 MINNESOTA SUN PUBLICATIONS EMPLOYMENT ADVERTISING HUMAN RESOURCES 49885 $112.08 MINNESOTA UC FUND UNEMPLOYMENT COMP BENEFITS 49886 $200.00 MN DEPT OF REVENUE LICENSES & TAXES EQUIPMENT MAINTENANCE 49887 $6,531.00 MN EXTERIORS INC PROFESSIONAL SERVICES 1994 REHAB 55041 49888 $15.00 MN POLICE & PEACE OFFICIERS AS DUES & SUBSCRIPTIONS POLICE 49889 $154.85 MN TROPHIES & GIFTS POLICE EQUIPMENT POLICE 49890 $322.83 MOORE MEDICAL CORP SAFETY SUPPLIES FIRE 49891 $30.60 NATIONAL FIRE PROTECTION ASSOC DUES & SUBSCRIPTIONS FIRE 49892 $1,889.23 NEBCO EVANS DISTRIBUTING MERCHANDISE FOR RESALE CONCESSIONS 49893 $169.00 NETS PHOTO SUPPLIES POLICE 49894 $7,900.70 NODLAND CONSTRUCTION CO INC IMPROVEMENT CONTRACTS KIMBERLY LANE SANITARY 49895 $457.25 OLSON CHAIN & CABLE CO INC REPAIR & MAINT SUPPLIES WATER UTILITY-GENERAL 49896 $881.46 PALM BROTHERS REPAIR & MAINT SUPPLIES EP CITY CTR OPERATING COSTS 49897 $270.00 PARK AUTO UPHOLSTERY CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49898 $726.50 PARK NICOLLET CLINIC HEALTHSYS PROFESSIONAL SERVICES BENEFITS 49899 $15.98 PARK SUPPLY INC OPERATING SUPPLIES-GENERAL WATER TREATMENT PLANT 49900 $159.15 PEPSI COLA COMPANY BEER 6/12 SKATING RINKS 49901 $731.35 PRAIRIE ELECTRIC COMPANY CONTRACTED BLDG REPAIRS FIRE STATION #3 49902 $199.29 PRAIRIE LAWN AND GARDEN REPAIR & MAINT SUPPLIES PARK MAINTENANCE 49903 $832.26 PRAXAIR INC CHEMICALS WATER TREATMENT PLANT 49904 $300.00 PREVENTION PLUS INC SCHOOLS SAFETY 49905 $25.04 PRO SOURCE FITNESS REPAIR & MAINT SUPPLIES FITNESS CENTER 49906 $40.91 PRO TECT MEDICAL PRODUCTS INC TRAINING SUPPLIES SAFETY 49907 $196.11 PROCOLOR PHOTO SUPPLIES GENERAL 49908 $65.50 QUALITY FLOW SYSTEMS INC CONTRACTED REPAIR & MAINT SEWER LIFTSTATION 49909 $84.88 RC IDENTIFICATIONS INC OFFICE SUPPLIES POLICE 49910 $2,153.06 RDO EQUIPMENT CO EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49911 $99.05 RESPOND SYSTEMS EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49912 $1,253.72 RICOH CORPORATION CONTRACTED REPAIR & MAINT GENERAL 49913 $74.50 RITZ CAMERA PHOTO SUPPLIES WATER TREATMENT PLANT 49914 $399.72 ROLLINS OIL CO LUBRICANTS & ADDITIVES EQUIPMENT MAINTENANCE 49915 $78.78 SEARS POLICE EQUIPMENT POLICE 49916 $25.43 SEARS SAFETY SUPPLIES SAFETY 49917 $95.70 SEELYE PLASTICS INC EQUIPMENT PARTS WATER TREATMENT PLANT 49918 $250.74 SNAP-ON TOOLS SMALL TOOLS EQUIPMENT MAINTENANCE 49919 $404.91 SNELL MECHANICAL INC REPAIR & MAINT SUPPLIES EPCC MAINTENANCE 49920 $207.46 SPS COMPANIES BLDG REPAIR & MAINT WATER TREATMENT PLANT 49921 $1,350.30 ST PAUL BOOK & STATIONERY OFFICE SUPPLIES POLICE 49923 $42.50 STANDARD SPRING EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49924 $464.30 STANDARS FUSEE CORPORATION POLICE EQUIPMENT POLICE 49925 $7.30 STAR TRIBUNE MISC NON-TAXABLE PRAIRE VIEW LIQUOR #3 49926 $9.59 STRAND MANUFACTURING CO INC EQUIPMENT PARTS SEWER LIFTSTATION 49927 $2,336.20 SUBURBAN CHEVROLET GEO EQUIPMENT PARTS WATER SYSTEM MAINTENANCE 49928 $1,306.75 SUMMIT ENVIROSOLUTIONS INC OTHER CONTRACTED SERVICES STORM DRAINAGE 49929 $340.80 SUPER JUMP EQUIPMENT RENTAL JULY 4TH CELEBRATION 49930 $125.00 SWEDLUNDS WASTE DISPOSAL OUTDOOR CENTER-STARING LAKE 49931 $50.00 TARGET SAFETY SUPPLIES SAFETY 49932 $10.00 THE NATL ARBOR DAY FOUNDATION DUES & SUBSCRIPTIONS IN SERVICE TRAINING COUNCIL CHECK REGISTER 13-FEB-1997 (16:36) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49933 $306.36 THE WATSON CO INC MERCHANDISE FOR RESALE CONCESSIONS 49934 $275.00 THOMPSON PUBLISHING GROUP INC TRAINING SUPPLIES SEWER UTILITY-GENERAL 49935 $902.21 TIE COMMUNICATIONS INC TELEPHONE GENERAL 49936 $10.95 TRANS UNION CORP OF MPLS/ST PA PROFESSIONAL SERVICES POLICE 49937 $59.64 TROPHY HOUSE OPERATING SUPPLIES-GENERAL GENERAL 49938 $4.96 TWIN CITY OXYGEN CO REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 49939 $140.00 U S P C A REGION 12-B H BADE DUES & SUBSCRIPTIONS IN SERVICE TRAINING 49940 $346.70 UNIFORMS UNILIMITED RESERVE EQUIPMENT POLICE 49941 $2,031.48 US FILTER/WATERPRO EQUIPMENT PARTS WATER METER REPAIR 49942 $1,149.41 VALLEY RICH CO INC CONTRACTED REPAIR & MAINT WATER SYSTEM MAINTENANCE 49943 $328.94 WALMART STORES INC POLICE EQUIPMENT POLICE 49944 $113.61 WASTE MANAGEMENT - SAVAGE WASTE DISPOSAL PRAIRIE VILLAGE LIQUOR #1 49945 $369.87 WATER SPECIALITY OF MN INC CHEMICALS POOL MAINTENANCE 49946 $63.72 WESTBURNE SUPPLY INC - PLYMOUT REPAIR & MAINT SUPPLIES EPCC MAINTENANCE 49947 $59.60 WILD BIRDS UNLIMITED SMALL TOOLS OUTDOOR CTR PROGRAM 49948 $200.16 ZACKS INC EQUIPMENT PARTS STORM DRAINAGE 49949 $621.32 ZEP MANUFACTURING CO LUBRICANTS & ADDITIVES EQUIPMENT MAINTENANCE $1,080,869.99* 000001 315,490.00 NORWEST BANK MN NA PRINCIPAL/INTEREST CERTIF FUND PYMTS 000002 30,250.00 FIRSTAR TRUST CO PRINCIPAL/INTEREST B & PAYMENTS 000003 1,102,237.64 KNUTSON CONSTRUCTION WATER PLANT EXPANSION IMPROVEMENT CONTRACTS 000004 1,391,495.46 KNUTSON CONSTRUCTION WATER PLANT EXPANSION IMPROVEMENT CONTRACTS 000005 787.40 MN DEPT OF REVENUE EQUIPMENT MAINT MOTOR FUELS $2,840,260.50 $3,921,130.49* I DATE: 02/18/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM NO: M. SECTION: Petitions & Requests DEPARTMENT: ITEM DESCRIPTION: I.C. 52-103 Engineering Division Consideration of Additional Noise Fence along CSAH 62 Rodney W. Rue Recommended Action: The City should defer additional expenditures on noise mitigation projects until priorities and funding for such a program is developed. Overview: Noise mitigation is often incorporated into new freeway projects. Mitigation may be feasible because the limited access freeway allows for construction of long continuous segments of noise walls which are often twenty feet or more in height. It is more difficult to mitigate noise on County and City streets due to the frequent breaks in noise barriers at street intersections and driveways. Noise walls of sufficient height are often out of place in these residential environments. The lower level of noise together with the cost and visual impact make noise mitigation on County and City streets less practical. Primary Issues: The City has received a petition from residents along CSAH 62 between Heathbrook Drive and Addington Court for 370 feet of fencing to reduce noise. Approximately 2900 feet of this fence has been installed on the south side of CSAH 62 where traffic noise was anticipated to exceed the MPCA daytime standard. This represents approximately 26% of the residential property abutting CSAH 62 in Eden Prairie between CSAH 4 and Dell Road/TH 101. The residents living between Heathbrook Drive and Addington Court feel the noise analysis is incorrect. The original study considered the proposed construction, projected traffic volumes and a 45 mph speed limit. We have reviewed the original study with the Hennepin County staff who developed it. We did not discover errors in the analysis. This area did not meet the original criteria for noise fence installation. Financial Issues: Additional noise fence installation on the CSAH 62 project would be 100% City expense. The estimated cost for this fence is $40.00 per foot. The estimated cost for this requested segment is $15,000. Affirming this request without establishing new guidelines for noise fence application may result in a foundation for significant expenditures on the CSAH 62 and other projects. Since funding for transportation is limited, noise mitigation must compete for funding priority with safety and capacity improvements on the City's system. FROM EDEN PRAIRIE RESIDENT'S: 12/15/96 GEORGIA WOITAS AND DEBRA GRONHOLZ 6208 HEATHBROOK DRIVE EDEN PRAIRIE MN 55346 (612)937-5091 CITY OF EDEN PRAIRIE ATTN: MAYOR JEAN HARRIS 8080 MITCHELL ROAD EDEN PRAIRIE MN 55344 RE: FENCE ALONG COUNTY ROAD 62 DEAR MAYOR HARRIS, WE ARE WRITING TO YOU IN REFERENCE TO A PE 1'IIION DATED SEPTEMBER 27, 1996 AND SIGNED BY OUR NEIGHBORS AND OURSELVES REQUESTING THAT THE FENCE, WHICH WAS RECENTLY INSTALLED ALONG COUNTY ROAD 62, BE EXTENDED TO INCLUDE THE BLOCK BETWEEN HEATHBROOK DRIVE AND ADDINGTON COURT. A MEETING WITH CITY ENGINEER, ALAN GREY AND ASSISTANT ENGINEER, ROD RUE, REGARDING THE FENCE, WAS HELD FOR RESIDENTS AT CITY HALL ON NOVEMBER 21, 1996. IT WAS DETERMINED, AT THE MEETING, THIS ISSUE WOULD BE BROUGHT BEFORE YOU AT YOUR SECOND MEETING IN JANUARY 1997. WE FELT IT WAS IMPORTANT TO WRITE TO YOU, BEFORE T .MEFIIN=-IN1261d4 iARY,WITH OUR APPRAISAL OF THE FACTS AND CONCERNS RAISED AT THE MEETING ON NOVEMBER 21, 1996. WE WHERE INFORMED THE ESTIMATED COST OF A 370 FOOT FENCE BETWEEN HEATHBROOK DR AND ADDINGTON CT. AT$40.00 PER FOOT WOULD BE$15,000. FACT: THE PRIMARY DETERMINING FACTOR USED, TO DECIDE WHICH PROPERTY ALONG THE NEW COUNTY ROAD 62 EXPANSION PROJECT MERITED A FENCE AND WHICH DID NOT, WAS A COMPUTERIZED "NOISE CONTOUR ASSESSMENT" ILLUSTRATION,DONE IN OCTOBER 1991. RESIDENTS CONCERN: DUE TO THE NEW "FOUR LANE" ROAD CONSTRUCTION, THE LANDSCAPE ALONG THE BLOCK BETWEEN HEATHBROOK DR. AND ADDINGTON COURT HAS CHANGED CONSIDERABLY. MANY TREES AND HILLS WERE REMOVED. WOULD THIS NOT CHANGE A "NOISE CONTOUR ASSESSMENT" IF DONE TODAY? WE TOOK SOME PICTURES OF THEM DOWNING NUMEROUS LARGE OAK AND CEDAR TREES IN THIS AREA. WE HAVE TO BELIEVE THE CITY TOOK PHOTOS BEFORE THIS PROJECT BEGAN,WHICH WOULD SHOW THE LANDSCAPE BEFORE CONSTRUCTION. FACT: THE SECONDARY DETERMINING FACTOR USED TO DECIDE WHICH PROPERTY MERITED A FENCE AND WHICH DID NOT WAS, "LOCATION OF ACTIVITY AREA". RESIDENTS CONCERN: WE LIVE AT 6208 HEATHBROOK DRIVE. ON THE PORTION OF OUR PROPERTY ADJOINED TO COUNTY ROAD 62, WE HAVE A BASKETBALL HOOP, HORSESHOE PITS, AND A WILD FLOWER GARDEN, OF WHICH, WE HAVE BEEN WAITING FOR CONSTRUCTION TO BE COMPLETED BEFORE Z • EXPANDING. OUR DECK IS ALSO TOTALLY EXPOSED TO THE ROAD. MANY OTHER PROPERTIES ARE SET FARTHER BACK AND RECEIVED NOT ONLY A FENCE BUT ALSO A RETAINING WALL. (SEE PROPERTIES BETWEEN WHISPERING OAKS AND "OLD" CRANBERRY LANE) FACT: THE RESIDENTS AT 6215 HEATHBROOK DRIVE CHOSE "NOT"TO REMOVE THEIR EXISTING FENCE. SO, THE "NEW"FENCE WAS INSTALLED PARALLEL TO THEIR OLD FENCE. RESIDENTS CONCERN: THE ABOVE ACTIONS LEAD US TO BELIEVE THAT THE NEW FENCE IS ALSO BEING INSTALLED FOR AESTHETIC REASONS. IF THE THREE PROPERTY OWNERS BETWEEN HEATHBROOK DR. AND ADDINGTON COURT EACH BUILD THEIR OWN FENCE, IT WILL BREAK THE CONTINUITY AND PLEASANT VISUAL APPEARANCE STARTED WITH THE FENCE INSTALLED BY THE CITY. FACT: WE WERE TOLD THIS IS NOT INTRINSICALLY THE "BEST" TYPE OF FENCE USED TO REDUCE NOISE. AND THAT IT WILL MOST EFFECTIVELY REDUCE NOISE IF ALLOWED TO "RUN CONTINUOUSLY"WITH FEW BREAKS. RESIDENTS CONCERN: PROPERTIES TO THE WEST OF US, WHICH WERE TARGETED TO RECEIVE FENCES, WERE GIVEN THE CHOICE TO HAVE A FENCE INSTALLED OR NOT. SOME RESIDENTS CHOSE NOT TO HAVE A FENCE BUILT WHILE OTHERS SAID "YES" TO THE FENCE. AS A RESULT, THERE ARE PROPERTIES WITH SHORT STRETCHES OF FENCE (WHICH ARE EVEN FURTHER DIVIDED BY THEIR DRIVEWAYS). HOW WORTH WHILE ARE THESE FENCES? THE PROPOSED FENCE BETWEEN HEATHBROOK AND ADDINGTON WOULD ONLY REQUIRE ONE "BREAK" FOR THE 17809 PROPERTY DRIVEWAY ENTRANCE, MAKING IT, BY CITY STANDARDS, EFFECTIVE IN NOISE REDUCTION. OTHER RESIDENTS CONCERNS ARE: THAT A FENCE WOULD PREVENT DEER CROSSING ACCIDENTS IN THIS AREA. A FENCE WOULD PROVIDE PRIVACY FROM INCREASED VEHICLE AND PEDESTRIAN TRAFFIC (THERE IS NOW A WALKING PATH WHERE THERE WAS NONE ). A FENCE WOULD DETER OUR CHILDREN FROM GOING OUT INTO TRAFFIC. AT THE MEETINGS PRECEDING THE EXPANSION-CONSTRUCTION OF COUNTY ROAD 62 IT WAS STATED SEVERAL TIMES AND IN MANY WAYS THAT THE CITY OF EDEN PRAIRIE WOULD TRY TO DO WHAT EVER WAS NECESSARY FOR THE RESIDENTS TO COEXIST ALONG THIS "NEW" ROUTE FOR TRAFFIC. WE ARE NOT ASKING FOR "SPECIAL" TREATMENT. WE ONLY ASK FOR EQUAL, FAIR TREATMENT CONCERNING THIS ISSUE. SINCERELY, A1J(I�y I t l,Lk i 1I / GEORGIA J. WOI AS DEBRA A. GRONHOLZ COPIES SENT TO 1997 COUNCIL MEMBERS: RON CASE NANCY TYRA-LUKENS ROSS THORFINNSON,JR. SHERRY BUTCHER-YOUGHANS LHEATEIBROOK DR.TO ADDI NGTON CT.FENCE PETITION September 27, 1996 We the Eden Prairie property owners accessing 62nd Street between Heathbrook Drive and Addington Court are submitting a petition for a fence along the above stated stretch of 62nd Street. We beleive we have just as much cause to merit construction of a fence as do other residents who are procuring a fence. Our reasons for petitioning the fence are as follows: *For noise reduction *To block the view of increased traffic *For the safety of our children and pets *For privacy *For continuity and visual appearance NAME PHONE ADDRESS NOTES (4 `+ t/s_ce df �'Ic 3'Fz/ / /a,5 7 �eo ,4 ii1OD,� i)Y r�vn./rranv ecn e 975-0-7, I to/ kx H-ecr �k Pr' AAA-, /S,An (e{}i ?q, 6171 (n z4 6; iL€ f t 2c1,4ok 17(t. ; \/ : c::37 - :2/5f ° j : .0 S2 Ret0 IeeRTZ If ;- O'/2.? z'"- ytt'I9THl3 Z ' bR t' e 4°sa, Gcss c1.n-23`1 - cr2 k accrOni arzk tr 1 -14 9smki sx Oil Uifi,$)1.C obE.. 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(54) '� Iy.3i•.:::.. ��59. 1 • a R ,o• • 5 -. 5421:...... • �,ti (31) _ $ :.;... (27) o, CI 21. 7, s. 4 v (30) CDNape OWnei/j Wk0 ;g (37) l6 6.03.. le `99(28) :fit �a�/, \ - 4 .1. o, �6.5� 3..' 6(jb\\0I per 11cK \.\ 6 6, l P. 6 (29) 6 �. (38) Ay. ',so. �S c, \ • = -5 9 z '..---(39):4to 2t.6z a I\ Ts • t3 r DO . 84.9► .'\ � I82\\ P 11 -4)%=1 12 \ 0 (41) .• (42) 467.56 589'18'33'E N89.13'II'E '�"��'ab0 (, 809.07 N89.13'11,E 64,91 235.7 195.1 656.26 /'• 1 5 1 \ W_ \ F._!J F-_-__1 L_.J DAYTIME : TRAFFIC NOISE CONTOURS - 2005 C.S.A.H.62 COUNTY PROJECT NO. 7419 DAYTIME PEAK 5:00 - 6:00 I _ Of I • • . i .7- % gill dr v il i Q �,- 7 .4 . +Iiikdlisilli�'�� • rKf �! w �j rid;�_ fi +li ; I .. Ili __ pi, - .71•411.1/ 1111.11111111Lumg.tMlINOng..,_771 .t="' _ ___ ';'•";4••••••., , . '1.171 il:illOrniall-IM Iiiiiiiialalkaill -. i I ..../a Pill" es siloa.. - ----- ----,l' ri.\%CifiWY* . • 0iiiinr`i"m'-Iwn v . , A • • .r cil\ G 9g• q • i..N.. 5 • •da • I / � f 0 IS DEFINED Ag THE NOISE LEVE / � EXCEEDED ONLY 10% OF THE�TIME 7 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2-18-97 SECTION: PETITIONS AND REQUESTS ITEM NO. 0 DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger MnDOT DESIGN CHANGE FOR THE 212/PRAIRIE Scott A. Kipp CENTER DRIVE INTERCHANGE Requested Council Action: The Staff recommends that the Council approve the request by MnDOT for the no retaining wall option of the Edenvale knoll for the T.H. 212/Prairie Center Drive Interchange. Background: Included in you packet is the proposal of MnDOT to eliminate a proposed retaining wall at the northwest corner of the future Prairie Center Drive Interchange. In preparation for the upcoming construction of the interchange, MnDOT has asked Staff to evaluate the impacts of eliminating the retaining wall which was part of the preliminary layout plan for T.H. 212. The attached memorandum evaluates the request in detail. Staff will be available to discuss the computer generated photographs with the City Council. Supporting Reports: 1. Memorandum dated 2-11-97 2. Sight line photographs and map MEMORANDUM TO: Mayor and City Council THROUGH: Chris Enger, Assistant City Manager FROM: Scott A. Kipp, Senior Planner DATE: February 11, 1997 SUBJECT: Proposed Design Change for the T.H. 212/Prairie Center Drive Interchange RECOMMENDATION Staff recommends that the City Council approve the"no retaining wall"option of the Edenvale knoll for the T.H. 212/Prairie Center Drive Interchange. Background In 1989 the City Council approved a preliminary layout plan for the T.H. 212 corridor. This corridor is next to a large knoll located in the northwest corner of the Prairie Center Drive/Highway 5 intersection. The layout plan showed a single-tier, 40 foot high masonry retaining wall to minimize alteration of the knoll. This wall was located immediately adjacent to the proposed west bound entrance ramp and bike trail, leaving little room between the two. The knoll has been maintained throughout the years to provide buffering of the Edenvale 9th development approved by the City Council in 1982. The City Council has not authorized any grading of the knoll since then because no specific development plans near the knoll have been submitted for review. In the spring of 1996, MnDOT purchased the majority of the knoll property in preparation for the upcoming interchange construction, and asked City Staff to review options for the interchange design with, and without the use of retaining walls as part of the final design. Both options show a lowering of the knoll approximately 13 feet. Discussion focused on the need to maintain buffering of the views to the Edenvale development. Review of Options Staff worked with MnDOT to evaluate the views to the Edenvale development which would result from the two options. Views were established from the Prairie Center Drive bridge, and from west bound lanes near Baker's Square;the most prominent views of the knoll. Photographs taken from these elevations were then computer enhanced to incorporate the existing Anagram building,two 30 feet tall conceptual buildings based on existing building pads, and the wall/no wall options(attached). 2. Memorandum February 11, 1997 Page 2 Based on this review,the following conclusions were made: • Both options completely screen the views of existing buildings in the development. • Leaving the knoll"as is"does not add significant buffering of the development. • Complete screening of the conceptual building sites is not possible with either option. • Elimination of the walls maintains more green space. • Removing the walls eliminates a barrier adjacent to the interchange. Current Development Proposal CSM Corporation has recently applied for review of a development proposal for the property located at the southeast corner of the Edenvale development adjacent to the knoll(site plan attached). The request closely matches the conceptual building locations used in this study. As shown in the photographs, both of the building sites cannot be fully screened by the knoll. Since portions of the buildings will be visible,the plan will incorporate a high percentage of face brick and glass for the buildings, and a large quantity of plant material to soften views from the highway corridor. The City Council will be reviewing this plan in greater detail in March. Benefits of the "No Retaining Wall" Option After review of the proposed views, and current development proposal for the conceptual building sites, City Staff believes there are benefits to the"no retaining wall"option because it will: • Eliminate over 40 feet of multi-tier retaining wall from view at a prominent intersection. • Save the public over$200,000 in retaining wall cost. • Maintain the level of screening to the Edenvale development. • Provide a low maintenance natural green area. • Eliminate graffiti potential. • Eliminate a barrier next to a trail and interchange. cY �� a S CITY COUNCIL AGENDA DATE: February 18, 1997 SECTION: Reports of Advisory Boards and Commissions Housing,Transportation, Social Services Board(HTSSB) DEPARTMENT: ITEM DESCRIPTION: ITEM NO: Community Development Update on HOPE Program _---- Chris Enger , David Lindahl REQUESTED COUNCIL ACTION: No action requested. BACKGROUND: Each year a family participating in the HOPE Program(Housing, Opportunities, Partnerships, and Employment)is asked to update the City Council on their progress. This year, Diana Nelson, a single mother with two children,and her volunteer family, Susan and Ken Boehm, will share some of their experiences with the Council. Mary Keating will also be present to give a brief update on the number of participants matched with volunteer families as well as progress made by participating families toward achieving self-sufficiency. Mary Keating is coordinating the volunteer matching component of the Program and provides case management oversight to all the participating families. Mary works for Episcopal Community Services, a nonprofit (non sectarian) agency that the city contracts with to provide services to the HOPE Program. SUPPORTING INFORMATION: • Program Description Bar Chart Showing Achievment Levels 1 HOPE Participants Progress in Meeting Goals 10 9 8 Goal 6 Levels 5 " vr — — 4 2 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Families Level 1 = Completing High School/GED Level 6 = Working Part Time Level 2 = Completed High School/GED Level 7 = Working Full Time Level 3 = Received Housing Voucher Level 8 = Off Welfare Level 4 = Started Tech/College Level 9 = Completed Program Level 5 = In school/Working Level 10 = Off Voucher Eden Prairie Housing • Opportunities • Partnerships • Employment (HOPE) Program What is HOPE? • HOPE is a housing and family support program aimed at promoting economic self-sufficiency through education,job training, and family support. • Requires participation in a five-year effort (contract)to achieve self-sufficiency. Families must enroll, or be enrolled, in one of the following self-sufficiency programs: • Success Through Reaching Individual Development&Employment(STRIDE) • Job Training Partnership Act Program (JTPA) • Minnesota Family Investment Program(MFIP) • Families already enrolled in one of the self-sufficiency programs can subtract the time spent in a program from the five-year FSS contract. • Families successfully completing six months in one of the three self-sufficiency programs will be issued a Section 8 housing voucher. Families can keep the Section 8 Voucher provided they follow-through with their FSS Contract obligations and they remain income eligible. • Participating families must meet with a volunteer support(mentor)family from Eden Prairie once a month. Who is HOPE For? • Families(2-5 person households)residing at Prairie Meadows or Briarhill Apartment developments that are eligible for either STRIDE, JTPA, or MFIP, or that are currently enrolled in one of these programs. Fifteen families will be assisted through the HOPE Program. Why HOPE? • More low-income rental housing is needed in Eden Prairie,evident by long waiting lists at existing Section 8 housing developments(3-7 years). HOPE provides housing on a scattered basis while opening-up more Section 8 project-based housing for families on waiting lists. Vouchers allow families to integrate into market-rate housing of their choice. Most importantly,HOPE links housing with a family self-sufficiency effort, with the overall goal of providing families opportunities to move off housing assistance entirely. Where is HOPE Housing Located? • HOPE families can live in any market-rate rental property in Eden Prairie that has vacancies, and that accept Section 8 Vouchers. HOPE participants, like any others seeking rental housing, must have good rental histories and references to qualify to live in market-rental housing. When Does HOPE begin? • HOPE officially began May 10, 1995 with a lottery to determine participation of fifteen families. 3 HOPE Partnerships HOPE is a cooperative effort between the City of Eden Prairie, the Metropolitan Council Housing and Redevelopment Authority (Metro HRA), Family to Family Ties, Hennepin Technical College of Richfield, and resident volunteers. Each partner plays a specific role in delivering the HOPE Program which are as follows: City of Eden Prairie (Da'cid Lindahl,HRA Manager-Housing,Transportation,and Social Services Board) • Overall Program Coordination. • On-going Program Evaluation. • Program Marketing and Outreach. • Develop Eden Prairie Employment-Opportunity Database. Metro HRA (Kathy Kline,Metro HRA Operations Supervisor) • Issue Section 8 Vouchers. • Administer Family Self-Sufficiency(FSS)Contracts- monitor progress. • Maintain Client Escrow Accounts. Family to Family Ties (Mary Keating,Case Manager) • Seek, Evaluate, and Train Volunteers to Provide Family Support Services. • Provide Case Management to participating families. • Coordinate Overall Family Support Effort. • Match Volunteer Families with HOPE Families. • Moderate Issues that May Occur Between Families. • Meet with Other Partners as Needed to Communicate Progress or Issues. • Help Clients Develop Individual Training& Service Plan(part of FSS contract) Eden Prairie Resident Volunteers (Support families) • Provide mentorship and general support to participating families. • Help recruit and train other resident volunteers. • Help provide understanding to the community about issues facing low-income single-family parents. Hennepin County Technical College-Richfield (Ann Henrich,Welfare to Work Coordinator) • Administer STRIDE&JTPA Programs. • Provide Case Management Services to STRIDE Participants. • Meet with Other Partners as Needed to Communicate Progress or Issues. LI HOPE Self-Sufficiency Programs (HTC Richfield) • STRIDE(Success Through Reaching Individual Development and Employment), is a program to assist eligible families receiving AFDC to become self-sufficient through obtaining employment and, if necessary, training. Eligibility requirements are for persons receiving AFDC who fit into one of these categories: • Person who received AFDC for any 36 or the past 60 months(3 of the past 5 years). • Person age 18 through 23 years on AFDC who has not completed high school or a G.E.D. • Person who is 23 years or under, on AFDC with little or no work experience. • Person whose youngest child is within 2 years of being ineligible for AFDC (age 16 or older). STRIDE services include: • Job search assistance • Transportation assistance • Childcare • Career planning • Skills refresher • Sources for tuition funding • JTPA (Jobs Training Partnership Act) is career counseling, training, and placement program for unemployed or underemployed families. Eligibility is determined by family size and income. JTPA provides the following services: • Career counseling/testing • Occupational skills training • Job search workshops • Job placement assistance • MFIP (Minnesota Family Investment Program) is a demonstration program that has computer selected families at random and will operate through 1999. MFIP replaces and combines four programs into one: • AFDC (Aid For Dependent Children) • FGA (Family General Assistance) • Food Stamps • STRIDE(employment and training) Some families already selected can be in MFIP only,or in a combination of STRIDE and MFIP programs. J HOPE FSS Contract & Housing Vouchers (Metro HRA) What is FSS? • The Family Self-Sufficiency(FSS)component of HOPE links housing assistance(vouchers)with supportive services. The theme of FSS is to empower people to take control of their lives and become independent, productive members of their communities. What is the Benefit of FSS? • The main benefit of participation in FSS is Opportunity. • Opportunityto move out of Section 8 "Projects" and into market rental units of your choice with a Section 8 Voucher. • Opportunity to become independent of all forms of public assistance. • Opportunity to stabilize family, further education, and develop, pursue, and accomplish realistic career plan. • Opportunity to receive support services (day care, transportation, etc.) that help you lead to "economic self-sufficiency." • Opportunity to earn a savings account provided and funded by the Metro HRA. How Does FSS Work? • Families must complete and sign an FSS Contract of Participation. The FSS Contracts include an Individual Training and Service Plan outlining how FSS will be achieved. The Plan must include: goals developed by the family in consultation with their STRIDE or JTPA case worker, a description of services to be provided to meet those goals, and a plan to meet with a support family as required by HOPE Program. What are the Terms of the FSS Contract? • Families must maintain a contract for the term of the FSS Program (5 years). Families who violate their contracts could lose their Voucher and the funds accrued in their escrow account. • Vouchers will be issued to families that successfully complete six months of their FSS contract. STRIDE and JTPA case workers will monitor progress in meeting FSS obligations and report back to the E.P. Housing and Social Services Committee. The Committee determines if a family is meeting its FSS obligations and if a Voucher should be issued. Families not receiving Vouchers after six months will be reevaluated in another six months. If at this time a family is still not meeting their goals and obligations, their contract will be terminated. Once a Voucher is issued the same monitoring arrangement will occur periodically to insure that families are fulfilling their obligations. How Does the Savings Account Work? • The savings is called an "Escrow Account" under the FSS Contract. The amount saved is based upon increases in earned income over five years-not increases in public assistance or welfare. Withdrawals from the account may be made only upon successful completion of the Contract. This includes termination of any public assistance(including AFDC, General Assistance, SSI,or similar programs). If approved by the Metro HRA,participants may be allowed to make an interim withdrawal consistent with their self-sufficiency plan. HOPE Family and Community Support (Mentoring) (Family to Family Ties) What is Family and Community Support? • Family and Community Support is a key component to the HOPE Program. It involves matching volunteer families with families participating in the HOPE Program for the purpose of providing friendship, encouragement, and overall support in their efforts to achieve self-sufficiency. Volunteer families will be available for the following activities: • Monthly joint family fun activities such as,community park and recreation events,visiting the zoo, fishing, shopping,museum visits, picnics,board games at home, etc. • Regular phone contact as expression of support to the participating families. • Available for emotional support,affirmation, and creative problem solving during difficult periods, within limitations of volunteer's time and ability. • Provide assistance in gaining information about and accessing community resources. Encouraging and assisting the participating family in advocating for their own needs. • Assist the participating family in connecting with informal resources the volunteer may have to offer or have information about. • In addition, some resident volunteers will recruit and train other volunteers. The Volunteers will also explore ways for the community to have more ownership of the HOPE program. 7 CITY COUNCIL AGENDA DATE: SECTION: February 18, 1997 Report of Advisory Boards and Commissions DEPARTMENT: ITEM DESCRIPTION: ITEM NO: I-494 Corridor Commission Proposed Changes to the 1-494 Corridor Ross Thorfinnson- Chair Commission. ei David Lindahl-City Staff Rep. Lisa Raduenz-Consultant REQUESTED ACTION: Support changing the mission and goals, and expanding the membership of the 1-494 Corridor Commission to the following: • Promote the complete reconstruction of 1-494 from the Minnesota River to I-94. • Urge Feds, MnDOT,Metro Council,and others to fund reconstruction through strong lobbying efforts. • Expand membership to include all stakeholders(especially businesses). • Commit additional staff resources if needed to attend Commission meetings. PRESENTER: Lisa Raduenz of LGR,Inc., will present a summary of the proposed changes to the City Council. LGR, Inc. was retained by the Commission in 1995 as part of a two-year contract to promote ridsharing programs throughout the corridor. The contract is being financed through a Congestion Mitigation and Air Quality (CMAQ) grant through the Federal Transportation Administration. BACKGROUND: The Commission membership includes the cities of Maple Grove,Plymouth, Minnetonka,Eden Prairie,Edina, Bloomington, and Richfield. It organized in 1996 for two reasons: • To help complete the EIS for reconstruction of I-494 from Minnesota River to I-394. • To promote the use of ride-sharing,transit,and staggered work hours to help reduce growing peak hour travel congestion on I-494. Complete reconstruction of I-494 was planned to begin in 1996, but has been pushed out 10-15 years by MnDOT and the Metro Council because of a lack of funding. The reconstruction plans included adding general use lanes,ride-share and transit lanes(High Occupancy Vehicle HOV lanes),rebuilding bridges, and installing ramp meter bypass lanes for buses and ride-share vehicles. Without HOV and meter bypass lanes,there are no advantages (time savings) for those ride-sharing or using buses. In other words, it is a waste of effort trying reduce travel demand through ride-sharing until the freeway is improved. This is why the Commission is proposing to shift its focus from managing travel demand to advocating for the reconstruction of 1-494. SUPPORT INFORMATION: Please review the attached mission, goals, strategies, and proposed restructuring. i L . , .0 '1 Cf) IMEC Y .., :ili E (TS .<:; i::: O LimE :Q, 0 :‘ :::: :., ,, .„„„, ci. o Q ,... q 0 k{ „„ ■— :;s a) ,„,, 0 ,...:,: z w (...) ;„,,,. 41- csi • :...:,:„ , cz :., ; \ z II • t teme nt M . •" " � ss � on a • To promote the reconstruction of 1 -494 from the Minnesota River to 1 -94 in order to increase its people moving capacity mobility improve for businesses and idents throughout the re ion . resg IMIIIIk (I) \ } MIMMI� \ } \ ; \ 0 � « < \ '' 1 \i� $ %$ 1 < :;:. 7( $ CIL \\ H J& »/ z� /\ (I) +\ /\ \a \ z \\< \/,/k &.) ƒ$ \$ \k \` < �k /' \� 0 \ 0 \ %• « • 1 : Z § { • lif ar GOAL # 1 : To position the 1-494 Corridor at the top of metro area transportation priorities . :...:....,..:::::....... .....,...:.�.:::,.�::,.::�::::.�./r///,/�i�i.a'� .�Y�1G�w':�'G��a?�'�c'�'.`�+Sa'k•R :2x,�:3.`+�+'�.ti��'\�:.*•.'�a\isti:::�•k?%5:�•:`•i:•'•: .k�'•'S�,�r>•Mti'+�:.•rC.::•.'+�''•,�� \\\\.•.�, :'.' ,.�wa�.w2�\`'.` ''t�.`'�k��#\\77�.' .'�a'''•�h•. ',?t ••� `.. .SJ!Sw.u•.Y+„:dCcvexeSa't.#.:Q::A•.�\\\..�\\\\......t......... .. .... .. .:.,:..;..... ::,;.:.::...:->.<:..<...:::.::..::.:.x...,:.�.�+\\\\\\.S\�.S;K's':a'CY'+...:....<:.T:i......../,/1!/!/ff ... • Confirm support from the member communities for the new mission of the 1-494 Corridor Commission . `'\ • Demonstrate the need for the corridor improvements to countyofficials, the Metropolitan Council , Mn/DOT, the state legislature and the congressional delegation . • Document the increasing travel delays and levels of congestion alongthe Corridor. g • Develop a program of information to carry forth the Corridor Commission's goals. GOAL #2 : To secure adequate funding to achieve the mission . ..... \ti+.\' aJVJ: 1:::ti::? "•ylC•V::,j,>.•v'fhy:� \:\ E`�.�\\^�•`�,�j'\�'�.��:::h' k::;>kA:"�'.'.o-.•;::i:.::�').•.\.�:ate•.v>n:.a:�'Q`\�3.\�.��t''Q�r �.�//Jl// ;::?::.:::::s;i.::x:::':;:.::z;\:�:':•:::;::z:::::�;;i?_:i::i�_:;: • Generate support from the business community, residents and users through increased awareness of issues facing the corridor. • Expand membership of the Commission to include business leaders, key city staff, elected officials and other appropriate agency personnel . • Prioritize short- and long-term projects for implementation . • Pursue fundingimprovementsto build for buses , ridesharing and general use. GOAL #3: To build lanes for buses , ridesharing and general use. xmaustammue.-4.0:—,.." . ••• • Demonstrate the need for the corridor improvements to county officials, the Metropolitan Council , Mn/DOT, the state legislature and the congressional delegation . • Document the increasing travel delays and levels of congestion along the corridor. •• Pursue funding to build improvements for buses, ridesharing and general use. GOAL #4: To increase ridesharing throughout the 1 -494 Corridor. . . .. .... .. ............. . ........ .... .... . .......................... . • Reaffirm the commitment of the Commission to increasing ridesharing use. tb,4 • Complete TDM study currently underway. • Promote the additional use of carpooling, vanpooling and buses. GOAL #5: To support and expand economic opportunity in the 1-494 Corridor. Noutuot.—.0., • Identify economic impacts and benefits that the 1-494 Corridor provides to the region and the state. • Generate support from the business community, residents and users through increased awareness of issues facing the corridor. • Improve access to jobs in the 1-494 Corridor by pursuing funding to build improvements for buses, ridesharing and general use. 1-494 CORRIDOR COMMISSION ART H ORGANIZATIONAL ...................... .. ....... ..,�.v v.v:,•�,•::.,v. .. ..,.,__...y. .., ., KK K•ii ':r: 'v»"�v vv. Yii'4ii i:•:}i'•>:•�i:ii:�>iTTT:'ii i:4ii:%ti?:•i i:•?:}i:-'�>'tii�•"+:•i'v;:\4:: .4.'4:\ K: w�vK.��! •. :•:C':�>3�:;'a;.>�,•x..:+.:,,.,;,.. 1, \., �y. �.- \�;•...,y.`t;,.;•�X'`v.+v'+•`+';�'\i:••'.::.::•,:::.+,....>y.; ..\v�\\K» .55�+.�.�� „v .�5:::::::.:�::::::+.al,.,,,�:...........:.,.�:..,., \„+.•:it�l'�//:x' `�i'//i�+ �.WwS4\\.»�•�:4..r:.k\vT.�t••'i•.•.vh\�.1�\'i��..\:r.....:...•..:.is:i�T::�i:•:•:::::::.;.:.v:::::. �\4\\��+....k\•.'•:fi 1` ��'9'Civ�» :.'3\\`� •• • Cvw',�, F2f�tia"ev:\''2\\\':\ti ti\'f....:.ti»»,.;?;;;;;r::;;:;;:.::-.::-::�::•::a:'::->;:.>;'.;:.;;;;;.;;.; ...> .._ ;>r�::�>+>::;;:;>:;;-r>:>rr;:;�';;;:::::>:-::-::-::::::':::::..........:.'.::�.ti`o.\\`:.'.\S+.'K.?s�.'•5:" �'::� �@:::::•\`.L.�Yf ,fii' I-494 CORRIDOR COMMISSION BOARD OF DIRECTORS meets annually or as required represents broad cross section of corridor EXECUTIVE COMMTTEE meets monthly •� acts as steering committee n LJR, Inc. Travel Demand Management Membership Steering Committee Public/Media Relations Legislative/Government Relations Metropolitan Council Minnesota Legislature Congressional Liaison Technical Advisory Committee 1 1 EXECUTIVE COMMITTEE ORGANIZATIONAL H RA T .. ......... ........ f X/r...:�2L.:c. 99�.5'w':.'.�o-3.<l�','a`:�.�'•�'.)�':'<`•\\�. n........... .... ................. ......'.ti\ U��'..Xv...,'�'•.k.."'u�`.L..:'�'vG4f:•.:,.::::.....//ffflSS///:::.::•.:::. ......, v:::::. I I CHAIR VICE CHAIR Public Sector Private Sector -, Legislative Chair -1 Membership Chair -I Public/Media Relations Chair -1 Technical Advisory Committee Chair ® k -I Cities Representative --{ County Representative Business Community Representative --I Home Owner Representative --) At Large (4) 12 CITY COUNCIL AGENDA SECTION: Appointments DATE: February 18, 1997 DEPARTMENT: ITEM DESCRIPTION: ITEM NO: F. Community Development Appointments to the Housing, )(. r Chris Enger Transportation, and Social Services David Lindahl Board(HTSSB). REQUESTED ACTION: Make the following appointments to the HTSSB: Appointment Backgound/Commission Term 1. Mary Cofer Citizen-at-Large/Senior Issues Task Force 3 Year (4/97 - 3/00) 2. Peg DuBord Citizen-at-Large/Human Services 2 Years (4/97 - 3/99) 3. Kathy Kardell Citizen-at-Large/Housing 3 Years (4/97 - 3/00) 4. Vicki Koenig Parks &Recreation Commission 1 Year (4/97 - 3/98) 5. Randy Foote or Planning Commission Representative 1 Year (4/97 - 3/98) Doug Sandstad 6. Munna Yasuri or Human Rights&Diversity Commission 1 Year (4/97 - 3/98) Gloria Winans The seventh member is Mary Jane Wissner, an at-large representative with a background in transportation. Her term expires in 1998. BACKGROUND: The Board is being reorganized to remove the two Councilmembers positions and to replace these with two "at-large" citizens. The two primary reasons for doing this are as follows: • City Code does not permit Councilmembers to serve on City boards and commissions. • Additional meetings for Councilmembers are difficult with all their other meeting obligations. BOARD MEMBERSHIP: The HTSSB will have seven members: 1 Parks &Recreation Commission member 1 Planning Commission member 1 Human Rights &Diversity Commission 4 Citizens-at-large (1-human services field, 1-transp. field, 1- housing field, 1-senior rep) APPOINTMENT PROCESS: The City Council will provide membership to the HTSSB through three appointees from City Commissions (Parks, Planning, and Human Rights), who serve one year terms, and four citizens-at-large, who serve three year terms. Each Commission develops a list of members willing to serve and forwards it to the Council for final selection. The at-large members are appointed by the Council based on their knowledge and experience in human services, transportation, housing, and senior related issues. To maintain continuity during this transition year,two current members, Peg DuBord and Kathy Kardell, will have their terms extended so that the at-large members terms are staggered. I EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2/12/97 SECTION: Director of Assessing - Board of Review ITEM NO.x�f DEPARTMENT: ITEM DESCRIPTION: Confirm appointments to the 1997 Eden Prairie Assessing/MIS Board of Review. Steven R. Sinell RECOMMEND: The Mayor and City Council confirm the appointment of Mike Best, Annette O'Connor, Phil Olson, Patricia Pidcock and Carol Standal to the 1997 Eden Prairie Board of Review Review. BACKGROUND INFORMATION: APPOINTMENT OF SPECIAL BOARD OF REVIEW: From 1992 through 1996 the City has appointed a Special Board of Review. The members are citizen volunteers that are active and knowledgeable in the real estate market. The City paid the members a per diem payment of$50 for each meeting attended. The 1997 Board of Review members are: Phil Olson of Burnet Realty. He is involved in the sale of single family properties in the southwest metro area. Served on Board of Review 1992 through 1996. Annette O'Connor of Burnet Realty. She is involved in the sale of single family properties in the southwest metro area. Served on Board of Review in 1995 and 1996. Mike Best of REMAX Results. He is involved in the sale of single family properties in the southwest metro area. Served on Board of Review 1994 through 1996. Carol Standal of Edina Realty. She is involved in the sale of single family properties in the southwest metro area. Served on the Board of Review in 1996. Patricia Pidcock of Edina Realty. She is involved in the sale of single family properties in the southwest metro area and a former member of the Eden Prairie City Council. 97bor\appoint.wpd 1 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 2/18/97AA SECTION: Director of Parks,Recreation and Natural Resources ITEM NO. �.c DEPARTMENT: PRNR ITEM DESCRIPTION: Recommendation to Cancel the 1997 4th of July Laurie Helling and Celebration,and Request the Transfer of Funds from the 4th of July Tria Mann Celebration Budget to Support July 4th Community Leisure Opportunities, July is Recreation and Parks Month Activities, and Computer Hardware and Software for Registration and Facility Scheduling RECOMMENDATION: Cancellation of the 1997 4th of July Celebration Due to limited parking availability at the Eden Prairie High School this summer, staff recommends the cancellation of the 1997 Fourth of July Celebration. Because of the School District's construction schedule at the high school,over 800 parking stalls will not be available for public use for this major community event,which draws attendance of approximately 10,000-15,000 people to Round Lake Park on Independence Day. July 4th Community Leisure Opportunities Staff recommends that this year the following 4th of July community leisure opportunities be provided as an alternative to the traditional 4th of July Celebration at Round Lake Park. • Staring Lake Concert Series Usually if the 4th of July falls on a regular Concert Series date,the City typically does not schedule a performance at the Staring Lake Amphitheatre,because the City hosts various games, activities, and entertainment at the 4th of July Celebration at Round Lake Park. However, without the 4th of July Celebration at Round Lake Park, a family concert performance could be held at the Staring Lake Park Amphitheatre as part of the 1997 Concert Series. Entertainment could be extended from 6:00-9:30 p.m., with a laser light show following at 9:45 p.m. Staff will need to research the possibility of a laser light show as an alternative option to fireworks. Concessions could be provided by the Boy Scout Troop 347. • Community Parks Staff recommends that Eden Prairie residents be encouraged to enjoy one of our various community parks this 4th of July, and have a "family day" in the park—swimming,playing, picnicking, etc. Various leisure opportunities could be planned at the following community parks. 1 Riley Lake Staring Lake Round Lake Beach.Activities Concerts Beach Activities Laser Light Show Marina Activities Concessions Sand Volleyball Walking Trails Concessions Playground Please note: the playground at Staring Lake Park will be under construction during this time. • Shuttle Service to Taste of Minnesota Staff recommends investigating the possibility of providing a cosponsored shuttle service with SW Metro to the Taste of Minnesota on July 4th. REQUEST: Staff requests that of the 1997 4th of July Celebration budget of$23,800 be used for the following items: s.e. !}a p a \' :E:v My .. •S �fi:N's �' :)S F Technology Budget-4551 Computer Hardware $16,650 • 6 computers • 9 monitors • 2 printers • Refer to attachment for further details. Technology Budget-4551 Computer Software $5,530 • 6 ESCOM"Class for Windows" • 5 Basic Software Packages • 7 Windows 95 • 1 Membership Management Module • 1 Finance Accounts Receivable Module • 1 Drawing Program • 1 Hard Drive for Facility Scheduling Module • Refer to attachment for further details. Special Events Division- July Special Events $1,620 • July 4th Community Leisure 65 Opportunities Parks and Recreation • July is Recreation and Parks Month Budget \�� Month Activities 2 RATIONALE: Cancellation • Programming — Staff reviewed and discussed many alternatives for the 4th of July Celebration, and were unable to think of a suitable alternative site for the event that could facilitate the 4th of July Celebration entertainment,activities,games or the number of people that usually celebrate the 4th of July at Round Lake Park. • Police—An extremely large amount of traffic would need to be routed into the neighborhoods adjacent to Round Lake Park, which would cause various safety issues and concerns about vehicle and pedestrian traffic. In addition, there is an inability to route pedestrian traffic through the high school property to access Round Lake Park. Refer to attachment for further details. Hardware and Software for Registration and Facility Scheduling In the 1997 proposed budget,these computer hardware and software items were submitted by staff in the original request. However, in the final adjusted budget approved by the City Council,these items were cut from the department budget. In 1996,the City began the implementation of a new registration software programs,ESCOM "Class for Windows." The requested computer hardware and software are needed in order to complete the implementation of this new registration system,which will accommodate on-line registration at multi sites (i.e., Community Center, Senior Center, City Center, etc.). The new registration system is expected to be more convenient/accessible for the public, more user friendly for operators, and provide the City with various statistical information and reports. Through ESCOM,the City has access to a facility scheduling module,which can be used by staff for scheduling various facilities (i.e., athletic fields, park shelters, pools, ice arenas, tennis courts, warming houses, meeting rooms, etc.). Most of these facilities are currently being scheduled manually by staff. Therefore,the implementation of this available technology would allow staff to use an effective scheduling tool,which should provide a cost savings to the City, and faster service to facility users. July 4th Leisure Opportunities With the cancellation of the 4th of July Celebration, staff believes it is important to provide recreation • and leisure opportunities for Eden Prairie residents at our community parks this 4th of July. Funds will be needed as requested. 3 July is Recreation & Parks Month The National Recreation and Parks Association celebrates July as Recreation and Parks Month. Staff would like to support the national promotion of parks and recreation by increasing public awareness of the many recreation, leisure, and open space opportunities that Eden Prairie has to offer its residents. Staff is in the process of organizing existing and new programs and activities for this special month. To enhance the delivery of July is Recreation and Parks Month,a kick off event and 30/30 challenge (30 minutes of activity for 30 days)is being developed. Funds from the 4th of July event will allow staff to provide more opportunities for our residents to participate, come together and enjoy recreation,parks and open space. BACKGROUND: Earlier this year,the School District staff notified the City that the parking lots located at the Eden Prairie High School in addition to the soccer fields north of Round Lake Park will be under construction this summer. Beginning June 11,both the high school parking lots and Eden Prairie Road from Valley View Road to the soccer fields north of Round Lake Park will be under construction. The construction project is scheduled for completion by the start of the 1997-98 school year. Of the 1,200 parking stalls used for the 4th of July Celebration,more than 800 of them will be taken out of use this summer,leaving less than 400 available parking stalls to park an estimated 10,000- 15,000 people for the 4th of July event. Staff reviewed and discussed various options and felt the recommendation outlined in this memorandum was the best plan for 1997. CLOSING COMMENTS: Staff would like immediate action by the City Council regarding this item as soon as possible, so sufficient notice can be given to those affected by the cancellation of the 4th of July Celebration(i.e., sponsors,local service organizations,general public,etc.). Staff expects to resume the traditional 4th of July Celebration at Round Lake Park in 1998. TM:mdd Attachments: Memorandum from Eden Prairie Police Department List of July is Recreation and Parks Month Promotional Ideas • Request for Computer Hardware Request for Computer Software • cancel4th/Tria96 4 POLICE eclan MEMORANDUM prairie TO: Tria Mann, Recreation Supervisor FROM: Lieutenant Dan Carlson, Patrol Operations DATE: January 16, 1997 SUBJECT: 1997 Fourth of July Celebration Recommendation This memo is a follow-up to our conversation regarding 1997 Fourth of July Celebration. The Police Department recommends that the celebration should not be held in 1997 as it has been in the past. This opinion is based on the inaccessibility of the high school property north of Valley View Road. There are two major issues supporting the recommendation. The first is that without the use of the high school parking lot, an extremely large amount of traffic will have to be routed into the neighborhoods adjoining Round Lake Park. This will cause an increased safety problem as the vehicle traffic turns into pedestrian traffic and the two are forced to compete with each other on the neighborhood side streets. Also, pedestrian access to the park will come from all directions, as opposed to through controlled intersections on Valley View. This will limit the ability of the police to assist families crossing major roads to enter the park. There will also be a significant impact on neighborhood properties. The park neighbors have had issues in the past with the increased vehicle and pedestrian traffic. The lack of high school parking should show a significant increase in park neighbor complaints. The second set of issues is the inability to route pedestrian traffic through the high school property in order to enter the park and to utilize the property as a seating area to watch the fireworks. We experienced several problems last year with the same situation. Due to a closed section of high school property, people were forced to walk through an area adjacent to the fireworks launch area and spectators were concentrated in an area closer to the launch area than we would have preferred. This problem will again be magnified due to the additional closing of the high school parking lot. If you would like any additional information, or if I can be of any further assistance please let me know. 5 List of July is Recreation and Parks Month Promotional Ideas ::viisLv':vt?S:i:��?i.•�:ii::i:::i:t'i::::n: T-SHIRTS Promotions "Promote what we have existing and new." Hold a kickoff date in June. • Utilize different parks and facilities. Create a monthly calendar. Get the Mayor,City Council and Parks,Recreation and Natural Resources Commission and Arts Commission involved. Hold Open House • Senior Center • Eden Prairie Community Center • Outdoor Center • Oak Point Pool • Miller Park and other parks Hold a"Tour of Our Town" • by bus Write yourself a play prescription. Hold a 30/30 challenge: • youth. • adult Tie something in with the Mall and other fitness clubs. Get on the lake—sample a boat ride or canoe on one of our lakes. (Marina) Provide sample classes, demonstrations or discounts. • Garden Club to do a demonstration in the park'. • •Hold night hikes/stargazing. , • • Cool in the pool at EPCC &Oak Point pools. • Create your own picnic basket. Promote through the playground program Get Proex involved with a photo contest. Get the local sport and wellness companies involved with special promotions, discounts,or trials. • Brainstorm with City Council,Mayor,PRNR Commission and Arts Commission. Unapproved Minutes Parks, Recreation and Natural Resources Monday,February 3, 1997 Lambert reviewed the changes made to the policy noting that the wrestling team will be added to the chart with four uses per week from November 1 through March 30, all in house, and the addition of outdoor rinks from December 15 to February 15. The only thing not decided yet is what the primary season is going to be for soccer. He reminded everyone that these standards are for maximum uses per week based on the availability of facilities. MOTION 1: Wilson moved, seconded by Jacobson, to accept staffs recommendations as amended for priority use of public facilities. Motion carried 6-0. MOTION 2: Brown moved, seconded by Wilson, to postpone the swimming requests until they have met with staff and staff can present both positions from the different groups for the Commission's consideration at the March 3 meeting. Motion carried 6-0. V. DEVELOPMENT PROPOSALS A. None. VI. OLD BUSINESS None. VII. NEW BUSINESS A. Appointment to the Housing. Transportation-and Social Services Board Staff referred the Commission to a memo dated January 21, 1997, from David Lindahl, HRA Manager. MOTION: Brown moved, seconded by Wilson, to appoint Vicki Koenig as the Parks Commission representative for the Housing, Transportation, and Social Services Board. Motion carried 6-0. B. Recommendation to Cancel Traditional 4th of July Celebration 9 Unapproved Minutes Parks, Recreation and Natural Resources Monday,February 3, 1997 Staff referred the Commission to a memo dated January 28, 1997, from Laurie Helling,Manager of Recreation Services, and Tria Mann, Recreation Supervisor. Lambert commented that the police department has strongly supported this recommendation if there is not enough parking. It will cause major problems in the community if there is not adequate parking. Tria Mann, Recreation Supervisor, commented last year one of the parking lots at the school was under construction and the whole front of the school was under construction so they could not use that sidewalk. The police worked very hard on making sure the pedestrian flow of traffic was safe and they had a hard time dealing with that. It is even more of a concern this year. Koenig agreed that no matter how organized they try to be about asking people to double up, this would be a big problem if it's not cancelled. Lambert explained this is one more year where they can't use any of the soccer fields or baseball fields at the high school. This summer County Road 4 is going to be two lanes in front of the new high school access road. Mann said the earlier they work on this problem the earlier they can publicize it to the residents. She reviewed the community leisure opportunities that could be provided as an alternative to the traditional 4th of July Celebration. Wilson asked if everything up at Round Lake would be terminated. Mann said the only thing that will be open at Round Lake will be the beaches and picnic areas. Lambert said they expect Round Lake to be full from people swimming and picnicking. Staff recommended holding a concert at Staring Lake Park from 6:00 to 9:00 and have concessions there. Koenig was concerned about the cost of the laser light show. Mann explained what a laser light show is noting that it's less expensive than fireworks. Brown was concerned about Norwest receiving recognition for their donation. Mann said Norwest has agreed to contribute $7,000 towards fireworks for this year. Their sponsorship has already been acknowledged in the calendar. If there are no fireworks, there will be no donation. 10 Unapproved Minutes Parks, Recreation and Natural Resources Monday,February 3, 1997 Koenig asked if they are planning on making it a free shuttle to the Taste of Minnesota. Mann replied they need to sit down with Southwest Metro to see what they can provide before deciding whether it would be a free service to the public or a cost. (Commissioner Wilson was excused at 9:15 p.m.) Fox explained the construction that will take place at the high school noting it will take place between June 16 and September 1. In addition, the exclusionary fence is going to remain around the perimeter to make sure they have a controlled access off Eden Prairie Road. MOTION: Brown moved, seconded by Koenig, to accept staffs recommendation to cancel the 4th of July Celebration and the money to go towards requests for funds to be reallocated to help provide the other leisure activities and the July park and recreation events. Motion carried 5-0. C. Request Authorization for Cancellation of Open Skating for 1997 Spring and Summer Tournaments Staff referred the Commission to a memo dated January 22, 1997, from Joel Klute, Ice Arena and Concession Coordinator. mute explained the Eden Prairie Community Center has received numerous requests to hold hockey tournaments ranging from one to three day events. Team Minnesota and Super Series are annual tournaments held at the Community Center. These tournaments as well as new inquirers have requested hours which would result in the cancellation of open skate on several occasions. He reviewed the dates of the open skate cancellation requests from the various tournaments. Hilgeman was concerned about cancellation of open skate 31 times. mute explained there will be 62 additional open skate times added during the summer to make up for the 31 dates. Klute gave an update on the Room D situation regarding the Hockey Association. MOTION: Koenig moved, seconded by Kracum, to accept staffs recommendation for cancellation of open skate for the 1997 Spring and 11 9 REQUEST FOR COMPUTER HARDWARE PARKS,RECREATION AND NATURAL RESOURCES DEPARTMENT 1997 DEPARTMENT BUDGET WORKSHEET Account Number Division,Location&Site Description Approximate Cost Rationale Comments 4551 Division 67 HP Vectra XM3 5/75 16MB Ram $2,000 • A computer was purchased for the service • Request current EP Network 420MB Hard Drive Network Ready counter this year. However,with the delay of Standard with 16 MB Ram. City Center PRNR Department 3.5"Floppy Drive and Monitor implementation of the new registration system Service Counter until fall 1997,the designated computer was Incumbent:Barb Thorson transferred to the Department Secretary. • Accommodate program registration for customers on site. • Provide an additional location to accept program registrations. 4551 Division 830 HP Vectra XM3 5/75 16MB Ram $2,000 • Allow the Forestry/Park Maintenance Division to • Request current EP Network 420MB Hard Drive Network Ready track information. Standard with 16 MB Ram. Manger of Parks&Natural 3.5"Floppy Drive and Monitor • Access GIS and/or County information(future • In a memo from Stu Fox,dated Resources Office possibility) December 21,1995,he Incumbent:Stu Fox • Access current property information(i.e., requested a computer. notification for diseased trees,trespass issues,etc. • Steve Sinell,MIS Coordinator, • Produce letters,memos,flyers,reports,etc. supports a new computer in order to put Stu on the existing network versus receiving a surplus computer. 4551 Division 67 HP Vectra XM3 5/75 16MB Ram $2,000 • Allow the Recreation Division Manager to track • Request current EP Network 420MB Hard Drive Network Ready information. Standard with 16 MB Ram. Manager of Recreation Services 3.5"Floppy Drive and Monitor • Access ESCOM"Class for Windows"for • Steve Sinell,MIS Coordinator, Office registration information. supports a new computer to put Incumbent:Laurie Helling • Access registration statistical information. Laurie on the existing network • Produce letters,memos,flyers,reports,etc. versus receiving a surplus computer. 4551 Division 650 • Monitor(17") $800 • A larger monitor is needed for Desk Top • Publishing. City Center PRNR Department • A larger monitor enables staff to see 2 page Secretary's Work Station documents at the same time on the screen. Incumbent:Marlys Dahl Account Number Division,Location&Site Description Approximate Cost Rationale Comments 4551 Division 59 • Color Ink Jet Printer with network hoop up $500 • Reduce printing cost for color separation of large • Transfer the existing printer at print jobs. this location to the Oak Point City Center PRNR Department • Provide department staff with the ability to Pool Aquatic Office. Printer Location: Recreation produce colored documents,promotional Supervisor's Office brochures,and flyers in-house;therefore, Incumbent:Bob Lanzi reducing printing costs. 4551 Division 64 • HP Vectra XM3 5/75 16MB Ram $2,000 • Staff currently uses a Brothers electronic • In a memo from Lyndell Frey, • 420MB Hard Drive Network Ready typewriter which greatly limits the capabilities to Recreation Supeivisor,dated Outdoor Center Coordinator's Office 3.5"Floppy Drive and Monitor produce letters,memos,flyers,and other December 5,1995,he requested Incumbent:Rod MacRae promotional materials. a computer for this position. • Printer N/A • Computer generated materials can be produced • In the future,staff would like to currently by bringing typed or hand written copy access program registration and to department secretary. This requires closing facility registration information. down the Outdoor Center and driving to the City Staff understands that it is Center,which is a poor use of staff work hours. _ currently cost prohibitive to have • Produce posters,bulletin board signs,letters, the Outdoor Center on the memos,flyers,reports,etc. network. • A phone modem,would connect staff to the new • Transfer the old printer from the registration system and provide fax capabilities. Community Center to the Outdoor Center. (Surplus 1997) • Software would be needed to support the phone modem. 4551 Division 71 • HP Vectra XM3 5/75 16MB Ram $2,000 • A phone modem would connect staff to the new • In the future staff would like to 420MB Hard Drive Network Ready registration system and provide fax capabilities. access programs registration Oak Point Intermediate School Pool 3.5"Floppy Drive and Monitor N/A (phone modem)and facility Incumbents:Julie Hoeft and Elyce • Printer reservation information. Staff Kastigar understands that it is currently cost prohibitive to have this facility location on the network • Request transfer of the existing printer from Bob Lanzi's office to the Oak Point Pool Aquatic Office.(Surplus 1997) • Software would be needed to support the phone modem. Account Number Division,Location&Site Description Approximate Cost Rationale Comments 4551 Division 61 • HP Vectra XM3 5/75 16MB Ram 420MB $2,000 • A computer was purchased for the service • Request current EP Network Hard Drive Network Ready 3.5"Floppy counter this year;however,with the delay of Standard with 16 MB Ram. Community Center Service Center Drive and Monitor implementing the new registration system until Counter • Printer $1,200 fall 1997,the designated computer was Incumbent:Sue McCarville and Bev transferred to the Community Center Manager. Wreck • Accommodate program registration for customers on site. • Provide an additional opportunity to accept program registration. • The requested printer is needed for the • implementation of on-line registration in order to process receipts and confirmation slips quickly. 4551 Division 61 • Monitor(17") $800 • A larger monitor is needed for Desk Top Publishing. Community Center Operations • A larger monitor enables staff to see two page Support Secretary's Office documents at the same time on the screen. Incumbent:Kim Klitzke 4551 Division 66 • Monitor(17") $800 • A larger monitor is needed for Desk Top • Hard drive upgrade and memory • Hard Drive Upgrade(Pentium Chip is $300 Publishing. is required for the Recreation Senior Center available through Gateway Computers) • A large monitor enables staff to see two page Supervisor. Secretary/Receptionist's Office • Memory for Gateway $250 documents at the same on the screen. Incumbents:Brenda thing,Sandy • Hard drive upgrade is required to accommodate Werts ESCOM"Class for Windows"registration program. • Additional memory required to accommodate existing programs. , �W��,3i,�� /:>%`��. �: „.r. Sg' 'k 13 ¢'� .,Y>�'/ r� �,r31j�3.:". �' ";. • 1,. �Y:sf:ys >J. v't �r)!., �.3�°7/..43 �Y ,%ff.'��i, a ;a. ,y.'^zs';' , • S• ry ?mi.Ffx.i r. r.:,... ;v;�Viak • PRNR Department Service Counter • PRNR Department Service Counter • Community Center • Manager of Parks&Natural Resources • Manager of Parks and Natural • City Center PRNR Department(color • Manager of Recreation Services Resources ink jet) • Community Center Service Counter • Manager of Recreation Services • Outdoor Center • PRNR Department Secretary(17" • Oak Point Intermediate School Pool Monitor) • Community Center Service Counter • Community Center Operations Support Secretary(17"Monitor) • Senior Center Secretary/Receptionist (17"Monitor) • Outdoor Center • Oak Point Intermediate School Pool Computers/C-February 11,1997 REQUEST FOR COMPUTER SOFTWARE PARKS RECREATION AND NATURAL RESOURCES 1997 DEPARTMENT BUDGET WORKSHEET Account Number Location&Site Description Approximate Cost Rationale Comments 4265 City Center Service Counter • ESCOM"Class for Windows" N/A • Software required to accommodate program • Request supported and Incumbent:Barb Thorson per LOGIS Office registration. implemented at the Community • Software will allow us to provide an additional Center and Senior Center in location to accept registrations. 1996. 4265 Manager of Parks and Natural • Basic Software Package • Allow Forestry/Park Maintenance Division to • Request basic software package. Resources Office -WordPerfect $101 track information Incumbent:Stuart Fox -Lotus $71 • Access current property information(i.e., -Paradox $194 notification for diseased trees,trespass issues,etc. • Produce letters,memos,flyers,reports,etc. 4265 Manager of Recreation Services • ESCOM"Class for Windows" N/A per LOGIS Office • Allow Recreation Division Manager to track • Request basic software package. Office • Basic Software Package $101 information. Incumbent:Laurie Helling -WordPerfect $71 • Access ESCOM"Class for Windows"for -Lotus $194 registration information. -Paradox • Access registration statistical information. • Produce letters,memos,flyers,reports,etc. 4265 City Center • Hard Drive for Facility Scheduling Software $2,400 • Allow staff to schedule athletic facilities(i.e., • Software Products:ESCOM PRNR Department Module baseball,softball,soccer,football,etc.). Facility Scheduler or Maxice • Allow staff to schedule park facilities(i.e.,Round Facility Scheduler Lake Pavilion,Outdoor Center,Homeward Hills • Preferred product to be Park Building,etc.) determined spring 1997. • Allow staff to schedule warming houses,tennis courts,pools,ice arenas,meeting rooms. 4265 City Center PRNR Department Part- • ESCOM"Class for Windows" N/A per LOGIS • Access program information for youth and adult • Request basic software package. time/Seasonal Work Room • Basic Software Package Office programs,trips and outings. Incumbents:Cathy Bolduc,Lisa -WordPerfect • Access program information for Adaptive Leto,Jeff Cordes and numerous other -Lotus $101 Recreation. part-time and seasonal staff -Paradox $71 • Access forestry information for Parks Division. -Print Shop Deluxe $194 • Produce letters,memos,flyers,reports,graphics, $50 and illustrations. 4265 Outdoor Center Coordinator's Office • ESCOM"Class for Windows" N/A per LOGIS Office • Access ESCOM"Class for Windows"for • Request basic software package. Incumbent:Rod MacRae • Basic Software Package registration information(i.e.,roster,class list, • Request ESCOM"Class for -Word Perfect $101 program registrations,numbers,mailing lables, Windows"(future request,which -Lotus $71 etc.) requires the network.) -Paradox $194 • Produce letters,memos,flyers,reports,graphics, • Request facility scheduling -Print Shop Deluxe $50 illustrations and certificates. software(future request,which requires the network). Account Number Location&Site Description Approximate Cost Rationale Comments 4265 Oak Point Intermediate School Pool • ESCOM"Class for Windows" N/A per LOGIS Office • Access ESCOM"Class for Windows"for • Request basic software package. Aquatic Office • Basic Software Package registration information(i.e.,roster,class list, • Request ESCOM"Class for Incumbents:Julie Hoeft and Elyce -WordPerfect $101 program registrations,numbers,mailing lables, Windows"(future request,which • Kastigar -Lotus $71 etc.) requires the network). -Paradox $194 • Produce letters,memos,flyers,reports,graphics, • Request facility schp.rl»ling illustrations and certificates. software(future request,which requires the network). 4265 Community Center Service Counter, • Facility Scheduler(4) N/A per LOGIS Office • Allow staff to schedule facilities(i.e.,pool,ice • Facility Scheduler requested for. Front Office Work Station, • Membership Management(2) N/A per LOGIS Office arenas,meeting rooms,etc.) Elyce,Kim,Joel,Julie Manager's Office,Coordinator's • Finance Accounts Receivable(1) N/A per Don Uram • Provide statistical reporting. • Membership Management Offices • Windows 95(7) $700 • Allows staff to manage members(currenly 350 Scheduler requested for.Elyce Incumbents:Sue McCarville,Bev members). and Kim Wrack,Kim Klitzke,Elyce Kastigar, • Allow Community Cemer to be networked with • Finance Accounts Receivable Julie Hoeft,Joel Klute,Jeff Elwell the Finance Department on accounts receivable. requested for:Kim Klitzke • Consistency of financial accounting with Finance Department. 4265 Senior Center • ESCOM"Class for Windows" N/A per LOGIS • Access ESCOM"Class for Windows"for • Request"Class for Windows" Incumbents:Sandy Werts&Brenda • Drawing Program for Desk Top Publishing Office registration information. for Sandy Werts,Recreation Uting $500 • AAress registration statistical information. 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F.',: .::,:• ».:�;'..:. ..�%'.: a..H'f '.�F'F. �,. ...CLf.. ,W.�:r�:4..x<E....»..:.., _:f..»:. .. .,FYr{Fk�. .. ...r ,>.,r....,...,.f'.�i� ../,Y�....,..r,.h. .F:...:. ... ... .....✓. ::.. :<yY ,..H` :: r... .,tfr'�,...F>x'/F; :..»..» J':��....... ............_.....,.. _d1�r�i..r ,:.:., r.•...!�, `:2ky x..r'FJr....1!,L ,'�� ,.,.f�' ,+ .. . .. fX .. ._:....e..... '.'.. ...' :k. ,.. .3i ,,,._..P. _:..., � �Hs' F �:��' :..,....fs::...,>:.._..........a�rEt:......rf�......._»..............................r.»...:. _»................,,.. Software/Budget February 11,1997 DATE: 02/18/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM NO: xi E SECTION: Consent Calendar /� DEPARTMENT: ITEM DESCRIPTION: I.C. 96-5398 Engineering Division Review Funding Alternatives for the Traffic Signal at TH 212 and Fountain Rodney W. Rue Place Recommended Action: Adopt motion to approve funding for the proposed traffic signal at TH212 and Fountain Place entirely from the Tax Increment Financing Fund (TIF). Overview: We have attempted to get these signal improvements scheduled as a MnDOT project since 1992 (when MnDOT indicated this was a justifiable signal project). For the past two years, we have submitted this signal project as a candidate for MnDOT's cooperative agreement program. Recently, we were notified (see attached) that the project was not selected for the 1998 MnDOT program list, even though the intersection meets four signal warrants. Alternatives: Since MnDOT participation is not available in 1998, other funding options include: • Finance the entire project using TIF. • Submit another request for MnDOT's cooperative agreement program in 1998 (MnDOT's fiscal year 1999). • Wait until MnDOT installs the signal (probably in 1999 or later). • Wait until development occurs across from Fountain Place and try to receive some funds from the potential developer to help pay for the improvements. Based on the discussion at Council level during the Staring Townhome project, the signal installation is a priority and installation in 1998 is only possible if we fully fund it with TIF dollars. Financial Issues: The total project cost is approximately $165,000. As a cooperative project with MnDOT, the City share would have been 50% of the cost. Therefore, a decision to fully fund the improvement will double our investment cost. Schedule: Westwood Professional Services is ready to provide all design and construction services (an agreement for these services was previously approved by the City Council on November 5, 1996). With Council approval on February 18, we would expect completion of the project by year end. 04 Minnesota Department of Transportation (CV) Metropolitan Division ''oe to, Waters Edge 1500 West County Road B2 Roseville, MN 55113 582-1351 January 31, 1997 TO: Fiscal Year 1998 Municipal Agreement Program Project Candidates See attached list Subject: Mn/DOT Fiscal Year 1998 Municipal Agreement (AM) Program (7/1/97 - 6/30/98) Project Selection Results Attached please find the results of the Project Selection for projects requesting TH funding in the FY '98 Municipal Agreement (AM) Program. The list is broken into 4 categories as follows: - Successful Projects - Successful Projects contingent on resolving access issues, benefits and funding - Unsuccessful Projects - Projects not brought before the Selection Committee due to incomplete submittals, inappropriate timing for project, project currently in another Mn/DOT program, Mn/DOT Policy provides for 0% State participation, or dropped by local agency Specific reasons have been provided for each of the projects that were not selected for funding in FY `98. For those projects in which project development is incomplete, we encourage your agency to continue working with Mn/DOT to complete the planning phase. For projects that were selected for funding, comments have been provided that outline specific requirements, Mn/DOT's contribution limit, or other issues that must be addressed prior to receiving the funding. Mn/DOT requires that all FY '98 projects be prepared in METRIC units. We will be holding a design seminar in March for these projects. The date has not been set at this time but more information should be available in early February. We strongly encourage your designers or project managers to attend and share information with us about how the entire process can better serve the local agencies. Please contact Kevin Hoglund, Cooperative Agreement Engineer (582-1370) or Greg Coughlin, Assistant State Aid Engineer (582-1373) if you have any questions or need additional information. We look forward to working with you. Sincerely, Robert S. Brown, P.E. Metro Division State Aid Engineer - Enclosures: r An equal opportunity employer 1 Municipal Agreement Program Fiscal Year 1998 Unsuccessful Projects Local Agency and Contact Person Project Description Comments City of Chaska TH 41 and Hazeltine Blvd. No Trunk Highway benefit. Bill Monk 448-2851 Signal installation near Frontage Road Uncertainty regarding Project cost$215,000 construction of future 4th leg. Local cost$42,000 Needs additional study& Requested AM funding $173,000 justification. Work with City for possible submittal in FY `99. City of Eden Prairie TH 169/212 and Fountain Place Look at what improvement would Rodney Rue 949-8314 New Signal Installation benefit the City and Mn/DOT. Project cost$150,000 Possibly close the median for Local cost$75,000 a right-in-right-out. What Requested AM funding $75,000 development might be occurring? The spacing for the signal does not appear to fit the existing corridor signal spacing. City of Rogers TH 101 Frontage Road Construction TH 101 has been reconstructed Pete Carlson Project cost$468,800 and we have access control along 1-800-572-0617 Local cost$41,900 the corridor. Building a frontage Requested AM funding$426,900 road at this time provides no benefit to the TH. City of St. Paul West 7th and Walnut Insufficient Justification Paul Kurtz 266-6203 Signal Installation for signal installation. Project cost$150,000 Local cost$75,000 Requested AM funding $75,000 Dakota County TH 52 and CSAH 14 Signalization Layout is insufficient. Dave Everds 891-7102 Freeway ramp terminals Work with County to develop Project cost$210,000 better picture for possible Local cost$105,000 submittal in FY `99 Requested AM funding $105,000 Hennepin County I-94 at CSAH 152 Project has changed since Tom Johnson 930-2680 Signal Reconstruction in Brooklyn Center submittal in FY `97. No Was in FY `97 AM Program. longer a corridor improvement Competing in FY '98 but a spot improvement. Project cost$240,000 Metro Traffic will program Local cost$120,000 project to revise ramp signals. Requested AM funding $120,000