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HomeMy WebLinkAboutCity Council - 01/21/1997 AGENDA EDEN PRAIRIE CITY COUNCIL TUESDAY, JANUARY 21, 1997 7:30 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant City Manager Chris Enger, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Public Works Eugene Dietz, City Attorney Ric Rosow, and Council Recorder Barbara Anderson PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS II. OPEN PODIUM III. MINUTES A. JOINT CITY COUNCIL/PARKS, RECREATION & NATURAL RESOURCES COMMISSION MEETING HELD TUESDAY, JANUARY 7, 1997 B. CITY COUNCIL MEETING HELD TUESDAY, JANUARY 7, 1997 IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE CHANGE ORDER FOR KIMBERLY LANE SANITARY SEWER, I.C. 5373 City Council Agenda Tuesday, January 21, 1997 Page Two C. APPROVE RESOLUTION PROHIBITING ON-STREET PARKING ON CSAH 4 D. SET SPECIAL MEETING FOR CITY COUNCIL TO MEET WITH LEGISLATIVE DELEGATION ON TUESDAY, FEBRUARY 18, 1997, 6:30 PM, IN HERITAGE ROOM IV IN THE CITY CENTER E. RESOLUTION PROCLAIMING FEBRUARY 1997 AS "WE LOVE OUR KIDS" MONTH F. RESOLUTION RELATING TO JOINT AND COOPERATIVE AGREEMENT FORMING THE SUBURBAN TRANSIT ASSOCIATION G. APPROVAL OF AGREEMENT WITH THE METROPOLITAN RADIO BOARD, STATE OF MINNESOTA, AND THE CITY OF EDEN PRAIRIE REGARDING SHARED USE OF RADIO CHANNEL NO. 391 V. PUBLIC HEARINGS/MEETINGS A. CHAPTER 11, SECTION 11.45, AMENDMENTS TO FLOOD PLAIN CODE TO PROVIDE REVIEW PROCESS FOR AGRICULTURAL BUILDINGS IN FLOOD PLAIN VI. PAYMENT.OF CLAIMS VII. ORDINANCES AND RESOLUTIONS VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. EDEN PRAIRIE BASEBALL CLUB REQUEST IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS X. APPOINTMENTS XI. REPORTS OF OFFICERS City Council Tuesday, January 21, 1997 Page Three A. REPORTS OF COUNCILMEMBERS B. REPORT OF CITY MANAGER C. REPORT OF DIRECTOR OF PARKS, RECREATION & NATURAL RESOURCES D. REPORT OF DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT E. REPORT OF DIRECTOR OF PUBLIC WORKS F. REPORT OF CITY ATTORNEY XII. OTHER BUSINESS XIII. ADJOURNMENT XII. OTHER BUSINESS XIII. ADJOURNMENT 2flIER -1 4' UNAPPROVED MINUTES JOINT CITY COUNCIL/PARKS, RECREATION & NATURAL RESOURCES COMMISSION MEETING TUESDAY, JANUARY 7, 1997 6:30 PM, CITY CENTER Heritage Room II 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher-Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens PARKS, RECREATION & NATURAL Chair Claire Hilgeman, Bruce Bowman, RESOURCES COMMISSION: Vicki Koenig, Donald Jacobson, David R. Kracum, John Bell Wilson, Richard Brown, Youth/Student Representatives Jennifer Freemyer and Melody Hasse CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant City Manager Chris Enger, and Council Recorder Jan Nelson PARKS, RECREATION & NATURAL Director of Parks, Recreation & RESOURCES COMMISSION STAFF: Facilities Bob Lambert, Manager of Recreation Services Laurie Helling, and Manager of Parks & Natural Resources Stu Fox PLEDGE OF ALLEGIANCE I. CALL MEETING TO ORDER Mayor Harris called the meeting to order at 6:35 p.m. All Councilmembers were present. Commissioners Kracum and Wilson were absent. H. INTRODUCTIONS M. PRESENTATION/STATUS OF WORK PLAN Commission Chair Hilgeman reviewed the highlights of the Work Plan. Lambert said the first phase of development of the Purgatory Creek Recreation Area referred to in the Work Plan involves initial dredging for the project. He said they plan to close this Thursday on the Klein-Peterson Option #1 to acquire 15.8 acres on the Bluffs. JOINT CITY COUNCIL/PARKS,RECREATION&NATURAL RESOURCES COMMISSION January 7, 1997 Page 2 Hilgeman said two members of the Commission have agreed to serve on a committee to discuss the issues that were raised in the community survey. Tyra-Lukens asked if the issues from the survey were very low in satisfaction. Lambert said they were actually in the high-end quadrant but were lower on the scale. Butcher-Younghans asked about the size of the free skating rink at the Preserve Park Shelter. Lambert said they have used a pond for free skating there, but it has poor ice conditions so they want to add a free skating rink when the shelter is upgraded. Harris asked about funding for the Community Center pool system improvements. Lambert said the School District has said they could not fund it if they would not be able to control it; however they understand that the improvements could increase the rental rate significantly. Harris suggested we look for the best possible solution, keeping a Joint Powers agreement option on the table in order to evaluate all the options. Tyra-Lukens asked if we have other Joint Powers agreements on parks. Lambert said we have about six such agreements with the School District, all of which are for specific items. Thorfinnson asked if the School District would have control of the pool if there was a Joint Powers agreement. Lambert said they would have some priority use, but he would need to research the issue more to know exactly what would be involved. Regarding item VII to develop a policy on public use of City facilities, Hilgeman said the Commission has scheduled a meeting next week with representatives of the various youth athletic associations. They want to shift the way facilities are assigned so that the groups will provide information on how much time they will need and how long they need the facility. We would then assign the time in order to accommodate them to the best of our ability. This would help avoid instances of groups not using the facilities they had requested and would provide us with more flexibility over facility usage. Harris asked if we have a problem with ballfields that are tightly scheduled. Koenig said we try to have some facilities that are open to use for reunions, corporations, etc. Hilgeman said the Staring facilities are open most of the time, but Staff also can call groups assigned to use the facilities to see if there might be an opening for someone else. Harris thought the four goals listed for developing standards for the use of facilities are very important, and we need to establish criteria for making some very real and serious decisions. She thought this is a good start. Koenig said we also have the issue of overuse of the fields. Hilgeman thought the use of Edenvale Conservation Area is very important, and we should make it as open as possible without having an adverse impact on the area. JOINT CITY COUNCIL/PARKS,RECREATION&NATURAL RESOURCES COMMISSION January 7, 1997 Page 3 Bowman observed it is important to keep a balance between development and undeveloped areas. Harris noted the Council wanted preliminary grooming of the access routes in the area to make it more available. She thought we need to do this in stages so that people become accustomed to it. These are City resources for every taxpayer to use. Brown said he has worked with the "Rails and Trails" program throughout the country and has never heard of a case of trail users tearing up property or causing lower property values. He said this could be a wonderful education piece. IV. IDENTIFICATION OF ISSUES REQUIRING CITY COUNCIL INPUT V. CITY COUNCIL FEEDBACK AND DIRECTION A. FUNDING OF REPAIR AND MAINTENANCE PROTECTS WITH CASH PARK FEES Lambert said we want to get away from funding ongoing maintenance things with one-time revenue sources, such as cash park fees. He thought it would be a major mistake to continue funding items such as repairs to the Community Center with cash park fees. Cash park fees are acquired under a formula to develop the park system; however, in another six years we won't have that resource and will run out of funds even if we don't use the fees for maintenance. Hilgeman said we are looking at a very costly repair to the Community Center system. Tyra-Lukens asked if the CIP programs could cost three times the anticipated amount of cash park fees. Hilgeman said they could easily be three times that. Lambert said there are big cost items like the Preserve shelter, and we have other temporary buildings that have served their purpose; however, the cash park fees were meant to cover construction of permanent shelters. Tyra-Lukens thought we should use cash park fees as they were originally intended. She liked including trails as part of that because she thinks of trails as part of new development. Lambert said trails built within the parks are covered by cash park fees, but the trail system throughout the City is not. Some communities have a trails fee but they don't require developers to build the trail system. Trails are part of the transportation system just like roads are. Case said no matter how we cut it, we are $5 million short down the road. He asked if we have taken a count at certain spots on the trail system so we can justify the expense of completing the system. Fox said they will be acquiring a remote control device to generate counts at Staring Lake and Round Lake, and we could use that to develop statistics on trail usage. Case thought we need to build a database of trail usage information in order to justify the connections. S JOINT CITY COUNCIL/PARKS,RECREATION&NATURAL RESOURCES COMMISSION January 7, 1997 Page 4 Thorfinnson said a referendum doesn't solve the basic problem. We did not put money aside for capital improvements and we now need to set a goal of putting more money away for these expenditures. We will have to replace equipment on an ongoing basis, and a referendum won't solve that problem. Lambert said we need to consider not only parks but facilities also. Harris thought the consensus is that cash park fees should be used for park development. We need to identify how we are going to meet our capital improvement needs in the future. Brown said he thought the problems with the pool are the result of overuse by competitive swim teams, and we might consider asking them to go somewhere else. Lambert said the high school girls' team had the most problems; however, he did not think we could make a rule for them and not do the same thing for the other groups. .. B. REACTING TO NEIGHBORS VS. FOLLOWING AN OVERALL SYSTEMS PLAN Regarding the Edenbrook issue, Lambert said the Commission was following the plan that was talked about for a nature trail in this area. We will have to make the trail connections despite neighborhood input. Hilgeman thought the public is right in saying that if we ask for their input, we need to listen to what they say. Thorfinnson said we have to make the decision based on what is best. Harris noted that those represented at the meeting are the people who are most proximal and who may have a different opinion. Thorfinnson added that generally the people in support of a project don't come to the meetings. Harris said we can listen and incorporate good ideas into the resolution. Tyra-Lukens asked the Commissioners who are leaving the Commission what they see as the needs or interests new Commission members should have. Hilgeman would like to see someone with experience in watershed issues and other issues that the Commission faces, and someone who has lived in the City for some time. Bowman thought it is important to get someone who is dedicated to spending the time and being involved in the Commission--someone who will walk the projects and review the developments. Brown thought it is important that they have no hidden agenda and not be part of a special interest group. Mayor Harris thanked the Commissioners for their work. VI. ADJOURNMENT w MIT) Tire UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, JANUARY 7, 1997 7:30 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Carl J. Jullie,Assistant City Manager Chris Enger, Director of Parks, Recreation & Facilities Bob Lambert, Director of Public Works Eugene Dietz, City Attorney Roger Pauly, and Council Recorder Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL SWEARING IN CEREMONIES FOR SHERRY BUTCHER-YOUNGHANS & ROSS THORFINNSON, JR City Attorney Roger Pauly conducted the swearing in ceremonies for Sherry Butcher-Younghans and Ross Thorfinnson, Jr. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Tyra-Lukens added item XI.A.1. Student Representatives on Commissions. Harris added items XI.A.2. Set Meetings with Legislative Members and item XI.A.3. Eden Prairie 2001. MOTION: Thorfinnson moved, seconded by Tyra-Lukens, to approve the Agenda as published and amended. Motion carried unanimously. II. OPEN PODIUM III. MINUTES A. JOINT CITY COUNCIL/PLANNING COMMISSION AND BOARD OF ADJUSTMENTS&APPEALS MEETING HELD MONDAY,DECEMBER 16, 1996 Harris said the following changes should be made to Paragraph 1 of Page 5: Sentence 2 should be "There is very little commercial/industrial land left to be developed in Eden Prairie."; Change in Sentence 3, "...land use in Eden Prairie using graphics..."; Sentence 4 should be "Enger noted that it may be possible to intensify the densities in the City Center." I CITY COUNCIL MINUTES January 7, 1997 Page 2 MOTION: Case moved, seconded by Thorflnnson, to approve as published and amended the Minutes of the Joint City Council/ Planning Commission/Board of Adjustments&Appeals Meeting held Monday,December 16, 1996. Motion carried with Butcher-Younghans abstaining. B. CITY COUNCIL MEETING HELD TUESDAY.DECEMBER 17, 1996 Harris changed Page 10, Paragraph 6, Sentence 1, to "...were an outgrowth of citizens' comments that reflected those of Mr. Haynes." MOTION: Case moved, seconded by Tyra-Lukens, to approve as published and amended the Minutes of the City Council Meeting held Tuesday, December 17, 1996. Motion carried with Butcher-Younghans abstaining. IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. RESOLUTION 97-1 REGULATING FEES AND CHARGES FOR BUSINESS LICENSE PERMITS AND MUNICIPAL SERVICES C. RESOLUTION 97-2 DESIGNATING THE OFFICIAL CITY NEWSPAPER D. RE OLUTION 97-3 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS E. RESOLUTION 97-4 DESIGNATING DEPOSITORIES F. RESOLUTION 97-5 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS G. RESOLUTION 97-6 AUTHORIZING THE TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS H. RESOLUTION 97-7 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL I. RESOLUTION 97-8 AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE J. RESOLUTION 97-9 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY K. VIDEO UPDATE by Chesapeake Companies NLP Group, LLC. 2nd Reading of Ordinance 2-97 for Zoning District Amendment in the N-Corn Zoning District on 1.01 Z CITY COUNCIL MINUTES January 7, 1997 Page 3 acres, Adoption of Resolution 97-10 for Site Plan Review on 1.01 acres for construction for a 7,200 sq.ft. Video Update and Approval of a Developer's Agreement for Video Update. Location: Northwest corner of Anderson Lakes Parkway and Hwy. 169. (Ordinance 2-97 for Zoning District Amendment and Resolution 97-10 for Site Plan Review) L. RESOLUTION 97-11 RELATING TO SECURING A HAZARDOUS BUILDING AT 6910 BEACH ROAD M. RESOLUTION 97-12 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 1997 N. APPROVAL OF A MINOR SUBDIVISION OF THE DARRIL PETERSON AND KLEIN FAMILY PROPERTY O. APPROVE RECOMMENDATION TO HIRE CONSULTANT FOR COMMUNITY CENTER AQUATIC SERVICES P. EDEN BLUFFS by Baton Corporation. 2nd Reading of Ordinance 1-97-PUD-1-97 for PUD District Review on 1.53 acres and Zoning District Amendment in the RM- 6.5 District on 1.53 acres, Adoption of Resolution 97-13 for Site Plan Review on 1.53 acres, and Approval of a Developer's Agreement for Eden Bluffs. Location: Sherman Drive at County Road 1. (Ordinance 1-97-PUD-1-97 for PUD District Review and Zoning District Amendment and Resolution 97-13 for Site Plan Review) Q. RESOLUTION 97-14 AUTHORIZING THE EXECUTION OF AMENDATORY DOCUMENTS RELATING TO THE SALE OF THE PARKWAY APARTMENTS LIMITED PARTNERSHIP PROJECT R. RESOLUTION 97-15 APPROVING FINAL PLAT OF ZACHMAN EDEN HILLS (located south of Prairie Center Drive and West of Franlo Road) S. APPOINTMENT OF MAYOR JEAN HARRIS TO THE MUNICIPAL LEGISLATIVE COMMISSION T. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES U. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE NATIONAL LEAGUE OF CITIES MOTION: Tyra-Lukens moved, seconded by Thorfinnson, to approve items A-U on the Consent Calendar. Motion carried unanimously. 3 CITY COUNCIL MINUTES January 7, 1997 Page 4 V. PUBLIC HEARINGS/MEETINGS VI. PAYMENT OF CLAIMS MOTION: Thorfinnson moved, seconded by Case, to approve the Payment of Claims as submitted. Motion carried on a roll call vote, with Butcher-Younghans, Case, Thorfinnson, Tyra-Lukens and Harris voting "aye." VII. ORDINANCES AND RESOLUTIONS A. RECONSIDERATION OF VOTE ON ALBIN CHAPEL Jullie said the Council, at the December 17, 1996 meeting, directed that tonight's agenda include an item for the Council to reconsider its prior action taken on November 19, 1996 regarding the Albin Chapel project. The proposal failed to gain approval on a 3-2 vote of the Council (four positive votes are needed for a zoning district amendment approval). City Attorney Pauly read the appropriate motion which the Council would need to reconsider the vote. He said the proper action at this time would be pass the motion and to send the proposal back to the Planning Commission and staff for a completely new review process. MOTION: Thorfinnson moved, seconded by Case to suspend the rules to reconsider the following actions taken relating to Albin Chapel: (1) To reconsider the following two motions made at the Council meeting on November 18, 1996: The first of which was "to approve 1st Reading of the Ordinance for a Code Amendment to amend Section 11.2 of the City Code adding funeral homes as a permitted use in the Office Zoning District;to adopt Resolution 96-198 for PUD Amendment Review on 2.56 acres; to approve 1st Reading of the Ordinance for PUD District Review on 2.56 acres and Zoning District Amendment in the Office Zoning District on 2.56 acres; to adopt Resolutin 96- 199 for Preliminary Plat approval of 5.22 acres into 2 lots; and to direct Staff to prepare the Development Agreement incorporating Commission and Staff recommendations." The second of which was "to deny approval of the project on the basis that a funeral home is contrary to permitted uses in the Office District and to deny the Preliminary Plat because it would not be properly zoned for the use."; 4/ CITY COUNCIL MINUTES January 7, 1997 Page 5 (2) To direct staff to give notice of the reopening of public hearings of those matters to be reconsidered. Motion carried 4-0-1 with Butcher-Younghans abstaining. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS X. APPOINTMENTS A. RESOLUTION 97-16 DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 1997, AND APPOINTING AN ACTING MAYOR Harris said the Acting Mayor has traditionally been the longest serving member of the Council, and Councilmember Tyra-Lukens has served the longest on the Council. MOTION: Case moved, seconded by Thorfinnson, to adopt Resolution 97-16 designating the official meeting dates, time and place for the City of Eden Prairie Council in 1997, and appointing Councilmember Nancy Tyra-Lukens as Acting Mayor. Motion carried unanimously. Harris then read her suggestions for appointments to the remainder of the various groups and agencies under X.B. through L. B. RESOLUTION 97-17 DESIGNATING COUNCILMEMBER CASE AS DIRECTOR AND JOHN FRANE AS ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY FOR 1997 C. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS AND JACK PROVO AS THE TWO EDEN PRAIRIE REPRESENTATIVES TO THE SOUTHWEST METRO TRANSIT COMMISSION (Provo for a 3-year term and Tyra-Lukens for a 1-year term commencing January 1, 1997) D. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS AS DELEGATE AND COUNCILMEMBER CASE AS ALTERNATE TO THE SUBURBAN TRANSIT ASSOCIATION TO FILL VACANT TERMS THROUGH DECEMBER 31, 1997 E. APPOINTMENT OF MAYOR HARRIS TO THE SOUTHWEST CABLE TV COMMISSION F. APPOINTMENT OF COUNCILMEMBER BUTCHER-YOUNGHANS TO THE EDEN PRAIRIE FOUNDATION CITY COUNCIL MINUTES January 7, 1997 Page 6 G. APPOINTMENT OF COUNCILMEMBERS HARRIS AND THORFINNSON TO THE TELECOMMUNICATIONS TASK FORCE H. APPOINTMENT OF COUNCILMEMBER THORFINNSON TO THE I-494 CORRIDOR COMMISSION I. APPOINTMENT OF COUNCILMEMBER BUTCHER-YOUNGHANS TO THE SOUTH HENNEPIN REGIONAL PLANNING AGENCY ADVISORY COUNCIL J. APPOIN ENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY EMERGENCY MEDICAL SERVICES COUNCIL K. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY COMMUNITY HEALTH SERVICES ADVISORY COUNCIL L. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE COMMUNITY RESOURCE CENTER ADVISORY COUNCIL MOTION: Thorfinnson moved, seconded by Thorfinnson, to approve the appointments as selected by Mayor Harris under agenda items X.B. through X.L. Motion carried unanimously. XI. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Student Representatives on Commissions Tyra-Lukens would like to see the number of student representatives increased in order to send a message to the community that we value the input of students. Harris suggested that we limit it to no more than two per commission. The consensus was to encourage student representatives on commissions and to allow up to two for each commission on which we currently allow student representation. 2. Set Meetings with Legislative Representatives Harris thought it would be useful to review current issues and their impact on Eden Prairie with our Legislative representatives. She asked Staff to find available times when we could get together with our representatives. CITY COUNCIL MINUTES January 7, 1997 Page 7 3. Eden Prairie 2001 Harris noted that she was struck by how fortunate we are to live in Eden Prairie, and the fact that good fortune happened as a cooperative effort between the Council and City Staff As we approach 50,000 population, we need to address other issues affecting the quality of our lives. Strategic planning needs to be done about the things we hold dear, such as health and human services and other issues. Harris believes we need to ensure that we actualize the vision in our strategic plan as the City's physical growth continues to slow. The Council is marking the transition to a new century and a new millennium. She is excited about the challenges it offers, but it will require new ways of thinking, new approaches to implementation and new partnerships. She would like to explore this further and asked City staff to schedule a workshop to begin to think about how we can do this. She expects we will need a broad base of members of the community to help visualize the plan. B. REPORT OF CITY MANAGER 1. Set the 4th Tuesday of Every Month as a City Council/Staff Workshop Jullie suggested the Council set the fourth Tuesday of each month as a time for City Council/Staff workshops or other special purpose meetings. He said the workshop on Tuesday, January 28,will be a joint meeting with the School District. MOTION: Tyra-Lukens moved, seconded by Thorfinnson, to set the fourth Tuesday of each month from 7:00 to 9:00 PM as Council/Staff Workshops or other special purpose meetings as appropriate. Motion carried unanimously. 2. City Manager Performance Review Jullie noted the outline of the proposed schedule for the review process. Harris noted Councilmembers Thorfinnson and Case will be doing the review. The consensus was that the proposed schedule was okay. C. REPORT OF DIRECTOR OF PARKS,RECREATION& FACILITIES D. REPORT OF DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT E. REPORT OF DIRECTOR OF PUBLIC WORKS 7 CITY COUNCIL MINUTES January 7, 1997 Page 8 F. REPORT OF CITY ATTORNEY XII. OTHER BUSINESS XIII. ADJOURNMENT MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to adjourn the meeting. Motion carried unanimously. Mayor Harris adjourned the meeting at 7:55 p.m. CITY COUNCIL AGENDA DATE: C—Cri SECTION: Consent Calendar 1-21-97 prairie. DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance - Pat Solie Clerk's License Application List IV.A. These licenses have been approved by the department heads responsible for the licensed activity. CONTRACTOR(MULTI-FAMILY& COMM) PLUMBING (continued) BTO Development Corp Bonfe's Plumbing Berg Drywall Inc Clear Soft Water Conditioning Bernard Dalsin Company Crosstown Plumbing Inc EFH Company D C Mechanical Inc Elder Jones Inc Dakota Plumbing&Heating Inc The Fendler Company Cliff Fadden& Sons Hage Construction Co Highview Plumbing Inc Hi-Tech Installations Inc Jerry's Plumbing Hy-Tek Material Handling Inc Joyce Plumbing J G M Agency Inc Randy Lane & Sons Plb & Htg Inc The Marathon Group Inc M&D Plumbing&Heating Inc Metopolitan Mechanical Contractors Larson Plumbing Inc Northwest Racquet Club Metropolitan Mechanical Contractors Opus Corporation Minnesota Plumbing& Heating Inc Prairie Electric Company Inc Solberg Plumbing Plute Homes of Minnestoa Southtown Plumbing Inc Rayco Construction Inc Star Plumbing & Excavating Inc Sass Construction Inc Steinkraus Plumbing Inc Tim Schmitz Construction Sunrise Plumbing Sela Roofing & Remodeling Inc Thompson Plumbing Steiner Development Valley Plumbing Company United Operations Inc Voson Plumbing Inc United Properties Construction PLUMBING UTILITY INSTALLER AAA-Abbott Plb & Htg Inc Highview Plumbing Alta Mechanical Contractors Thompson Plumbing American Plumbing Action/Direction: February 6, 1996 1 ePCITY COUNCIL AGENDA DATE: a-cri SECTION: Consent Calendar 1-21-97 prairie DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance - Pat Solie. Clerk's License Application List N.A. These licenses have been approved by the department heads responsible for the licensed activity. GAMBLING BEATING & VENTILATING The International School of Advantage Air Inc Minnesota (Raffle on 7-17-97) Alta Mechanical Contractors Centraire Inc GASFITTER Cool Air Mechanical Dronen's Heating & Air Conditioning Advantage Air Inc Environ Con Inc Alta Mechanical Contractors Flare Heating & Air Conditioning Centraire Inc Honeywell Inc Dakota Plumbing & Heating Lake-Air Heating & Cooling Inc Flare Heating & Air Conditioning Larson Plumbing Inc Jerry's Plumbing M & D Plumbing & Heating Joyce Plumbing Inc Metropolitan Mechanical Contractors Lake-Air Heating & Cooling Inc Minnesota Plumbing & Heating M & D Plumbing & Heating Inc Modern Heating & Air Conditioning Larson Plumbing Inc Practical Systems Metropolitan Mechanical Contractors Riven Services Minnesota Plumbing & Heating Seasonal Control Company Practical Systems Sentra Sota Sheet Metal Riven Services Southside Heating & Air Conditioning Seasonal Control Company Standard Heating & Air Conditioning Sentra Sota Sheet Metal Steinkraus Plumbing Inc Southside Heating & Air Conditioning Valley Air Inc Southtown Plumbing Inc Vent-A-Hood Of The Twin Cities Inc Standard Heating & Air Conditioning Watertown Sheet Metal Inc Steinkraus Plumbing Ray N Welter Heating Co Thompson Plumbing Valley Aire Inc WATER SOFTENER Valley Plumbing Company Clearwater Soft Water Conditioning Ray N Welter Heating Co Minnesota Pl umbing & Heating Action/Direction: February 6, 1996 2 DATE: 01/21/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM NO:13 e SECTION: Consent Calendar DEPARTMENT: ITEM DESCRIPTION: I.C. 95-5373 Engineering Division Approve Change Order No. 1 for the Kimberly Lane Sanitary Sewer Mary Krause Recommended Action: Move to approve Change Order No. 1 for Improvement Contract Number 95-5373, Kimberly Lane Sanitary Sewer Project in the amount of$1,428.00. Primary Issues: This project consisted of installing sanitary sewer within an easement in the rear yards of an existing residential area. One of the adjacent homeowners had a drainage issue that involved discharge of a sump pump into the curbline creating an odor and ice nuisance. Draintile was installed through the rear yard area already disturbed by the sanitary sewer installation to eliminate the problem. This improvement is part of the compensation to the property owner for temporary construction easements. Financial Issues: This change order will increase the contract amount by $1,428.00 to a total of$50,532.00. We hereby recommend approval of Change Order No. 1 in the amount of $1,428.00 to Nodland Construction Company. CHANGE ORDER NO. 1 I.C. 95-5373 Date: December 27, 1996 Project Name: Kimberly Lane Sanitary Sewer Contractor: Nodland Construction Company Engineer: City of Eden Prairie Nature of Changes:Drain Tile installation 1. Drain Tile Installation (238 11. Q $6.00/1.f). $ 1,428.00 TOTAL CHANGE ORDER COST $ 1,428.00 SUMMARY OF CONTRACT CHANGES: • Original Contract Amount $ 49,104.00 • Net Increase resulting from Change Order No. 1 $ 1,428.00 • Current Contract Amount including Change Order No. 1 $ 50,532.00 THE ABOVE CHANGES ARE APPROVED: THE ABOVE CHANGES ARE ACCEPTED: CITY OF EDEN PRAIRIE NODLAND CONSTRUCTION CO. By By a 4 e, Date ei Date -)—' F ° DATE: 01/21/97 EDEN PRAIRIE CITY COUNCIL AGENDA ITEM SECTION: Consent Calendar DEPARTMENT: ITEM DESCRIPTION: I.C. 96-5404 Engineering Division Resolution Prohibiting Parking on a Segment of CSAH 4 (Eden Prairie Road) Rodney W. Rue Recommended Action: Approve resolution prohibiting parking on CSAH 4 (Eden Prairie Road) between Valley View Road and north Hillcrest Court. Overview: This segment of CSAH 4 (Eden Prairie Road) is designed for four traffic lanes with a median and no parking lanes. State Aid funds will be utilized for the construction. State Aid rules require that the City adopt a resolution prohibiting parking when parking lanes are not incorporated in the design. I CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION PROHIBITING PARKING ON CSAH 4 (EDEN PRAIRIE ROAD) BETWEEN VALLEY VIEW ROAD AND NORTH HILLCREST COURT I.C. 96-5404 WHEREAS, the City Engineer, with the assistance of Westwood Professional Services, Inc. has prepared plans for the construction of CSAH 4 (Eden Prairie Road) between Valley View Road and North Hillcrest Court; WHEREAS, this segment of CSAH 4 (Eden Prairie Road) will not include parking lanes; NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that parking is prohibited on CSAH 4 (Eden Prairie Road) between Valley View Road and North Hillcrest Court. The City of Eden Prairie will provide enforcement of the parking prohibition. ADOPTED by the Eden Prairie City Council on January 21, 1997. Jean L. Harris, Mayor ATTEST: SEAL John D. Frane, City Clerk CITY OF EDEN PRAIRIE 1im1T1E HENNEPIN COUNTY, MINNESOTA A RESOLUTION PROCLAIMING FEBRUARY 1997 AS 'We Love Our Kids'' MONTH WHEREAS: all of the children of the City of Eden Prairie from the infants born or adopted this month,to toddlers, preschoolers,all students in public or private schools and out-of-school youth, of all race, creed, and color, deserve our recognition,unconditional love and support in their quest to gain healthy developmental asset skills, and WHEREAS: the purpose of this community and month is to support them in this effort and to,especially, reach the youth in our city who have had too many struggles in their young lives as well as positively recognizing the youth that are achieving success,and WHEREAS: gestures of love,accepting smiles, pats on the back, words of encouragement,hugs,and time should flow freely from our hearts to empower our youth to become more confident and successful with a feeling of belonging, self-worth, and trust, and WHEREAS: every citizen has a responsibility to the improvement of the quality of life for all our children and that every adult, parent, church,school,service organization,and business in this city take an active part in this special "WE LOVE OUR KIDS" month BE IT RESOLVED: the mission of this month is a unified community effort that promotes developmental assets in our children,strengthens the family unit,and creates an awareness in adults of their effect on a child's life throughout the year AND, BE IT FURTHER RESOLVED: I, Mayor Jean Harris and Eden Prairie City Council do hereby officially declare and proclaim the month of February 1997 as "WE LOVE OUR KIDS" month. ADOPTED by the Eden Prairie City Council this day of January 1997. Mayor Jean L.Harris CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda January 17, 1997 SOUTHWEST METRO ITEM DESCRIPTION: ITEM NO. TRANSIT COMMISSION Resolution Amending Joint -fir Powers Agreement for Suburban .LLB Transit Association DACKGROUND: In 1996,Eden Prairie joined the Suburban Transit Association (STA), a lobbying organization for communities that have"opted out"of the metropolitan transit system for public transit service. The purpose of the organization is to support the suburban transit operations through legislative efforts. JOINT POWERS AGREEMENT AMENDMENT The amendments requested to the Joint Powers Agreement are housekeeping amendments,only. Under the current agreement,the annual meeting and the election of officers had been scheduled to occur in October of each year. With elections for city council members taking place in November of each year,the STA found it difficult to hold elections in October knowing that some members may turnover as a result of November elections. Therefore, the STA members believed it would be appropriate to change the annual meeting date and election of officers to coincide with the municipal elections. DUDGET IMPACT: This action will not impact the local budget for the City of Eden Prairie. In fact,because of the changes initiated by the STA during the last legislative session, SMTC will pay the dues for Eden Prairie to participate in this organization. REQUESTED ACTION: That the Eden Prairie City Council adopt the resolution amending the Joint Powers Agreement for the Suburban Transit Association. r CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION AMENDING JOINT AND COOPERATIVE AGREEMENT FORMING SUBURBAN TRANSIT ASSOCIATION BE IT RESOLVED,by the City Council of the City of Eden Prairie, Minnesota,as follows: WHEREAS, Minnesota Statutes Section 471.59 permits two or more governmental units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them, and WHEREAS, the parties have entered into this Joint and Cooperative Agreement to develop programs on matters of mutual concern and interest and identify,review and actively oppose proposals which may be in conflict with the interest of the members; NOW,THEREFORE,BE IT RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute the Joint and Cooperative Agreement as amended and attached hereto. ADOPTED by the Eden Prairie City Council this 21st day of January, 1997 Jean Harris, Mayor A'1"1EST John D. Frane, City Clerk 2 • November, 1995 JOINT AND COOPERATIVE AGREEMENT •PRELIMINARY STATEMENT The Parties to this Agreement are governmental units of the State of Minnesota. Minnesota Statute §471.59 permits two or more sub-units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them. Pursuant to statutory authorization, the Parties to this Agreement have chosen to execute a joint powers agreement providing, in essence, for the development of programs on matters of mutual concern and interests. ARTICLE 1. GENERAL PURPOSE The primary purpose of this Agreement is for the member municipalities and affiliate members, such as transit commissions or associations previously created by a joint powers agreement, to jointly and cooperatively develop programs on matters of mutual concern and interest, and identify, review, and to actively oppose proposals which may be in conflict with the interests of the members. The organization formed pursuant to this Agreement will be funded by member municipalities' contributions to be used for the retention of professional assistance, information preparation and dissemination, research, and other activities that may from time to time be authorized by the membership. ARTICLE 2. NAME The Parties hereto agree to establish an organization to be known as the Suburban Transit Association to carry out the objectives of this Agreement. ARTICLE 3. DEFINITION OF TERMS For the purpose of this Agreement, the terms defined in this Article shall have the meanings given them by this Article. 3.1) "Board" means the governing body of the Association. 3.2) "Association" means the organization created pursuant to this Agreement. 3.3) "Authority" means the governing body of a Party. 3.4) "Board Members" means the persons appointed pursuant to this Agreement to serve as Members of the Board. 3.5) "Party" means a municipality which has entered into this Agreement. 3.6) "Affiliate Member" means an organization, commission, association or municipality which has entered into this Agreement, but does not have the same voting rights and privileges as a Party. ARTICLE 4. ADDITIONAL PARTIES Any other organization, commission, association or municipality may become a Party or Affiliate Member upon approval by a majority of the then Parties and upon full payment of the annual dues. ARTICLE 5. EFFECTIVE DATE A municipality shall enter into this Agreement by duly executing a copy of this Agreement and by filing such copy, together with a certified copy of the authorizing resolution, with the Association Chair. This Agreement shall become effective upon approval by at least two (2) Parties, or on October 1, 1995, whichever is sooner. ARTICLE 6. POWERS AND DUTIES OF THE ASSOCIATION The powers and duties of the Association shall include the powers set forth in this article. 6.1) It may establish legislative programs embodying proposed legislation and positions on proposed legislation. 2 q 6.2) It may take such action as it deems necessary and appropriate to accomplish the general purposes of this Association. 6.3) It may consult with persons knowledgeable in the legislative process and persons having a special interest therein, such as legislators, research organizations, educational institutions, other political subdivisions, municipal organizations, regulatory organizations technical experts, and any other persons who can provide pertinent information concerning legislation of interest to the Association. 6.4) It may provide for the prosecution, defense, or other participation in actions or proceedings at law in which it may have an interest, and may employ counsel for that purpose. 6.5) It may conduct such research and investigation and take such action as it deems necessary, including participation and appearance in proceedings of any metropolitan, state, federal, regulatory, or legislative or administrative bodies, on any proposed or existing law, bill, or recommendation related to or affecting any or all members. 6.6) It may enter into any contracts deemed necessary by the Board to carry out its powers and duties, subject to the provisions of this Agreement. 6.7) It may contract with any of the Parties or others to provide space, services, or materials on its behalf. Any contracts let or purchases made shall conform to the requirements applicable to Minnesota statutory cities. 6.8) It may accept gifts, apply for grants, enter into agreements required in connection therewith and hold, use and dispose of money or property received as a gift or grant in accordance with the terms thereof. 6.9) It shall cause an annual audit of the books of the Association to be made by an independent auditor, or an independent auditor of a member city, whichever the Board determines. It shall make an annual financial accounting and report in writing to the Parties. Its books and records shall be available for and open to the examination by the Parties at all reasonable times. It shall establish the annual budget for the Association as provided in this Agreement. 6.10) It may establish and delegate authority to a Committee(s) between Association meetings. Such delegation of authority shall be by resolution of the Board and may be reconditioned in such manner as the Board may determine. 6.11) It may exercise any other power necessary and incidental to the implementation of its powers and duties. 3 9 ARTICLE 7. BOARD OF MEMBERS 7.1) The governing body of the Association shall be its Board of Members. Each Party shall be entitled to one Board Member. Eachd Member shall have one (1) vote. The Authority of eaclf learW4mall appoint its one (1) Board Member, who shall be an active Council or Authority member. A preference should be made by the Authority to appoint council members who also serve on a transit commission or association previously created by a joint powers agreement to serve on the Board of Members. Board Members shall serve without compensation from the Association. 7.2) Proxy voting by a Board Member's designee shall be permitted. 7.3) Each Board Member shall serve until that Board Member's successor is appointed and assumes his or her responsibilities. Board Members shall serve at the pleasure of the Party appointing them. When a Party appoints a Board Member, it shall give notice of such appointment to the Association's Secretary/Treasurer. Such notice shall include the mailing address of the person so appointed. The names and addresses shown on such notices may be used as the official names and addresses for the purposes of giving notices of any meetings of the Association. 7.4) A simple majority of the Board of Members shall constitute a quorum of the Board. 7.5) A vacancy on the Board shall be filled by the Authority of the Party whose position on the Board is vacant. ARTICLE 8 MEETINGS 8.1) The Association shall meet at least semi-annually and shall hold an annual organizational meeting,4-9eteber. 8.2) The Board shall adopt Bylaws governing its procedures, including the time, place, and frequency of its regular meetings. Such Bylaws may be amended from time to time. • l.G 8.3) Special meetings of the Board may be called (a) by the Chair or (b) by the Board upon written request of the majority of the Board Members. Three (3) days' written notice of special meetings shall be given to the Board Members. Such notice shall include the agenda for the special meeting. Only matters set forth in the agenda shall be considered at a special meeting. 8.4) Notice of regular meetings of the Board shall be given to the Board Members by the Secretary/Treasurer at least seven (7) days in advance and the agenda for such meetings shall accompany the notice. However, business at regular meetings of the Board need not be limited to matters set forth in the agenda. ARTICLE 9. OFFICERS 9.1) Number, Election, Qualifications - The officers of the Association shall consist of a Chair, Vice Chair and a Secretary/Treasurer. Each officer shall be elected at the annual meeting by the Board. The Chair and Vice Chair shall hold office until the next annual election of officers and until his/her successor shall have been elected and have qualified or until his/her earlier disqualification, death, resignation, or removal. The Secretary/Treasurer's term shall commence on January 1 of the following year and end on December 31 of that year. All officers shall be Board Members. New officers shall take office at the adjournment of the annual meeting of the Association at which they were elected, with the exception of the Secretary/Treasurer who shall take office on the first day of January of the following year. Not more than one Board Member of a Party shall be elected an officer during the same term. Any officer who ceases to be a Board Member shall at the same time cease to be an officer. If re-elected, officers may serve for more than one year. 9.2) Resignation - Any officer of the Association may resign at any time by giving written notice of his/her resignation to the Board, to the Chair, or to the Secretary/Treasurer of this Association. The resignation shall take effect at the time, if any, specified therein or, if no time is specified therein, upon receipt thereof by said Board Chair, or to the Secretary/Treasurer. The acceptance of a resignation shall not be necessary to make it effective. 9.3) Removal - Any officer may be removed, with or without cause, by a vote of four-fifths (4/5) of the total number of Board Members, at any meeting of the Board, provided that such purpose is stated in the notice or waiver of notice of the meeting unless all of the Board Members of this Association are present at the meeting. 5 9.4) Vacancies - A vacancy in any office because of disqualification, death, resignation, or removal shall be filled for the unexpired portion of the term in the manner prescribed herein for election to that office. 9.5) Chair; Vice Chair - The Chair shall preside at all meetings of the Association and shall perform all duties incident to the office of Chair and such other duties as may be delegated by the Association. The Vice Chair shall act as Chair in the absence of the Chair. 9.6) Secretary/Treasurer - The Secretary/Treasurer shall be responsible for keeping a record of all of the proceedings of the Association. The Secretary/Treasurer shall send written notice and material pertaining to agenda items to each Board Member. He/She shall have custody of the Association's funds, shall pay its bills, and keep its financial records, and generally conduct the financial affairs of the Association. The Secretary/Treasurer shall be responsible for such other matters as shall be delegated to him/her by the Association. Orders, checks, and drafts of the Association shall be issued in accordance with the financial practices applicable to the member city from which the Secretary/Treasurer is elected. In conducting the Association's financial affairs, the Secretary/Treasurer shall, at all times, act in accordance with general accepted accounting principles. The Secretary/Treasurer's reports, including any bills or claims to be acted upon by the Association, shall be distributed to all Board Members. Any persons may be engaged to perform such services under the Secretary/Treasurer's supervision and direction, when authorized by the Association. 9.7) Other officers - The Association may appoint such other officers as it deems necessary. All such officers shall be Board Members. 9.8) Committees - The Association may appoint such committees as it deems necessary or desirable to accomplish its purposes. ARTICLE 10. FINANCIAL MATTERS 10.1) Association funds may be expended by the Board in accordance with the procedures established by law for the expenditure of funds by Minnesota statutory cities. Legal instruments shall be executed with authority of the Board, by any two (2) officers. 6 10.2) The financial contributions of the Parties in support of the Association shall be per capita. Each of the Parties shall pay to the Association an amount as determined by the Board at its annual meeting not to exceed $.20 per capita by October January 15 of the subsequent year of each year based upon the most recent Metropolitan Council population estimates. The financial contributions of Affiliate Members shall be determined by the Board. These amounts may be used by the Association to pay all legal and consultant costs and expenses and other expenses as approved by the Board. The Board may authorize changes in the per capita charge for all members upon majority vote. 10.3) A proposed budget shall be formulated by the Board and submitted to the Parties on or before August 1 of each calendar year. shall be deed a rr , c i f e ���CQ, OIIG�SZQ O�sS•CD t2C OiCC.�22I"'IY hdra" ` th " t Final action adopting a budget for the ensuing calendar year shall be taken by the Board on or before at the October organizational meeting each year. 10.4) Any Party may inspect and copy the Association books and records at any and all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory cities. ARTICLE 11 WITHDRAWAL 11.1) Withdrawal - Any Party or Affiliate Member may withdraw from this Agreement effective on October 1 December 31 of any year by giving notice pursuant to Section 2 of this Article prior to Steer 15 of thp-eeeding - September 15. 11.2) Notice - In order to effectuate a withdrawal, a Party or Affiliate Member withdrawing from the Association shall give written notice to the Chair of the - Association, served personally on the Chair or addressed to the Chair at the address shown on the records of the Association, and by giving with such notice, a copy of a resolution of its Council stating its decision to withdraw from the Association. The withdrawal shall be effective upon actual receipt by the Chair and each officer of such notice and resolution. The withdrawing Party shall have the responsibility for such actual receipt by the Chair and each officer. Upon receipt of such notice and resolution, the Chair of the Association shall forward a copy of the notice and resolution to each Board Member. 11.3) Financial Effect of Withdrawal - No financial benefit shall inure to a Party or Affiliate Member that withdraws from this Association nor shall there be any reimbursement for any contribution made or required of the withdrawn Party by this Agreement. 7 q ARTICLE 12 AMENDMENTS 12.1) Amendments - This Agreement may be amended by a vote of two-thirds (2J3) of the number of Parties at any meeting of the Board, provided that such purpose is stated in the notice of the meeting and the proposed amendment is provided in writing to all Board Members at least seven (7) days in advance of the meeting. ARTICLE 13. DISSOLUTION 13.1) Duration of Association - The Association shall be dissolved if less than two (2) Parties remain, or by operation of state or federal law or regulation, now or hereafter enacted, or by mutual signed agreement of all of the Parties. 13.2) Distribution of Assets - Upon dissolution of the Association, all remaining assets of the Association, after payment of all obligations, shall be distributed among the Parties that are Parties to the Agreement at the time of dissolution, in proportion to their contributions-and in accordance with procedures established by the Association. The Association shall continue to exist after dissolution for such period, no longer than six (6) months, as is necessary to wind up its affairs, but for no other purposes. IN WITNESS WHEREOF, The municipality of has caused the Agreement to be signed on its behalf this day of , 19 By: By: LMNyp:6302_1.W51s 8 I0 CITY COUNCIL AGENDA DATE: SECTION: Consent Calender January 21, 1997 DEPARTMENT: ITEM DESCRIPTION: Channel 391 - ITEM NO. Agreement between Metropolitan Radio Police Department Board, MnDOT, and City of Eden Prairie Background: The Metropolitan Radio Board was established by Minnesota Statutes Section 473.891 (1996) as a political subdivision of the State of Minnesota to adopt and implement a plan for a Regionwide Public Safety Radio Communication System. The Radio Board and MnDOT have a desire to share with Eden Prairie Federal Communications Commission 800 MHZ channel 391 using the short spacing (less than 70 miles) and less tha*short spacing (less than 55 miles) provisions of the rules and regulations of the FCC. Eden Prairie has agreed to share MHZ Channel 391 subject to the conditions stated in the Agreement to ensure that there would be no harmful interference to the Eden Prairie trunking radio system. Action: Recommend the approval of the agreement between Metropolitan Radio Board, MnDOT, and the City of Eden Prairie. I • — `�• +a:ar it.7d rAA. 13123498718 N LL MNPQT AOREEMENT NO. 757$ AGREEMENT BETWEEN AND AMONG THE METROPOLITAN RADIO BOARD, MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF EDEN PRAIRIE This Agreement, effective on the date of execution by the three parties and proper state officials, is made by and between the Metropolitan Radio Board, a political subdivision of the State of Minnesota, (hereinafter"Radio Board"), the State of Minnesota through its Commissioner of Transportation (hereinafter"MnDOT"), and the City of Eden Prairie, a municipal corporation under the laws of the State of Minnesota (hereinafter"Eden Prairie"). WHEREAS, the Metropolitan Radio Board was established by Minnesota Statutes Section 473.891 et seq. (1996)as a political subdivision of the State of Minnesota to adopt and implement a plan for a Regionwide Public Safety Radio Communication System (hereinafter"Regionwide System"); and WHEREAS, pursuant to Minnesota Statutes Section 174.70 (1996)the Commissioner of Transportation may exercise the powers granted in Minnesota Statutes Chapter 174 and Sections 473.891 to 473.905 to plan and implement the Regionwide System as provided in Sections 473.E+91 to 473.905; and WHEREAS, the Radio Board and MnDOT have a desire to share with Eden Prairie Federal Communications Commission ("FCC") 800 MHz channel 391 using the short spacing (less than 70 miles)and less than short spacing(less than 55 miles) provisions of the rules and regulations of the FCC; and WHEREAS, the Radio Board and MnDOT are aware of the needs of Eden Prairie to protect its tainting radio system and to be allowed to expand its system based on present plans; and WHEREAS, MnDOT has submitted an application to the FCC for approval to share MHz Channel 391 with Eden Prairie; and WHEREAS, Eden Prairie has agreed to share MHz Channel 391 subject to the conditions stated in this Agreement to ensure that there would be no harmful interference to the Eden Prairie trunking radio system; and WHEREAS, the Radio Board passed a motion which authorized its Chair to execute an Agreement with Eden Prairie and MnDOT to ensure that there would be no harmful interference to the Eden Prairie trunking radio system_ NOW, THEREFORE, for valuable consideration the sufficiency of which has been agreed to by the Radio Board, MnDOT, and Eden Prairie, the parties agree as follows: • - 1 - 2 01/15/97 WED 11:53 FAX 6123496718 FAX LC7000 a004 MNDOT AGREEMENT NO. 75782 1. No Harmf►rl Interference. Radio Board and MnDot will not implement its Regionwide System in a manner that will create harmful interference to the present or proposed Eden Prairie trunking radio system. If this occurs, the Radio Board and MnDOT will take, at a minimum, the remedies listed below in this Agreement. 2_ Expansion of J len Prairie System- Eden Prairie will be allowed to expand its trunking radio communication system within the parameters listed below in this paragraph without opposition by the Radio Board and MnDOT, a) Background: Eden Prairie has had plans for the past 2.3 years of replacing its primary trunking facility, of which channel 391 is a member, with a higher tower at a different location to improve coverage in the Minnesota River Valley. The property, on which the primary antenna and radio facility is located, will be sold and potential buyers have stipulated that the radio facility must be removed from the site. Another mitigating factor is that the expansion plans of Minnesota Trunk Highway 5 will take some of the northern portions of the property, making the southern portion of the property the only route of building expansion but such expansion is now impeded by the radio tower and facility. Eden Prairie has been negotiating with numerous private partners to build a new tower for Eden Prairie trunldng radio communication system and private uses at a yet to be determined location. b) Maximum Design Parameters of Eden Prairie: Radio Board and MnDOT agree in advance not to oppose Eden Prairie's expansion efforts provided that Eden Prairie stays within the following technical boundaries: TRANSMITTER ANTENNA TIP HEIGHT No more than 70 feet higher than it is presently licensed for today EFFECTIVE RADIATED POWER: No more than 3 db above, in the direction of 0°to 45° degrees (north being 0° degrees), than licensed today.. LOCATION OF FACILITY: The facility must be located within the confines of Eden Prairie 2 - 01/15/97 WED 11:53 FAX 6123496718 FAX LC7000 i1 005 NA DOT AGREEMENT NO. 75782 3. MntOT Radio Bard Dgcign Cons•.raints: Mn.DOT and Radio Board will design their Rt,gionwide System facilities based on the e;:panded Eden Prairie system designed within the constraints listed in Paragraph 2 above. These design constraints are as follows: USE OF CHANNEL 391 Re-evaluate requirements to even require the use of channel 391 USE OF CHANNEL 391 AS CONTROL Channel 391 may only be CHANNEL_ used as a working channel in the system not a control channel CONTROL SELECTION OF CHANNEL Design the system so that 391 field units will only transmit on channel 391 when in the Chisago and Isanti Counties. CONTROL STATIONS All control stations (FCC Class FXI) using channel 391 shall meet 20 foot rule (off of the ground) and, shall whenever possible, employ directional antennas pointed away from Eden Prairie's facility. Power shall be limited to 6 db above a mobile transmitting at the same address. If at all possible, control station antennas will be hidden behind structures to further eliminate radiation to Eden Prairie. USE IN AIRCRAFT The degree to which these 800 MHz channels are to be "re-used" within the region and their assignments in adjacent regions require that their use in aircraft be -3 - 1/ 01/15/97 WED 11:53 FAX 6123496718 FAX LC7000 Cn006 Mr1DQT AGREEMENT NQ. 757g2 restricted. Limitations are: a. A maximum Effective Radiated Power(ERP) of 1.0 Watt above 500 ft. Above Ground Level (AGL). b. No transmissions above 2000 ft. AGL on any channel except the national plan inter -operability channels. Aircraft radios shall be programmed to use channel 391 only if communication with the dominant site simulcast cluster is not possible and all other channels are busy. 4. Remedies: Should destructive interference occur to Eden Prairie's existing system or that system expanded within the parameters described in Paragraph 2 above,Radio Board and MnDOT will take the following remedies until the interference is reduced below an acceptable level to Eden Prairie. Remedies shall include the following: LIMIT USE OF CHANNEL 391 Set up channel 391 to be automatically last used in the Regionwide System when all other channels are in use or install manual switching to defeat use of channel 391 unless extreme communications needs warrant such use. -4 - 01/15/97 WED 11:54 FAX 6123496718 FAX LC7000 Z 007 NINDOT AGREEMENT NO. 75782 CONTROL SYSTEM PARAMETERS: Tailor the design parameters of the trunking facilities that use channel 391 to minimize radiation toward the Eden Prairie system. This may include lower ERP, lower antenna height, antenna down tilting, and directional antennas. CEASE USING CHANNEL 391 Remove channel 391 from the Regionwide System. 5. Contingency: This Agreement is contingent upon approval by the FCC of MnDOT's application to share 800 MHz Channel 391 with Eden Prairie. In the event that the FCC does not approve MnDOT's application to share 800 MHz Channel 391 within one year of the date of this Agreement, this Agreement shall become null and void_ 6. It is understood and agreed that the entire Agreement between parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto_ 7_ The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to the parties. One or more waivers by said party of any provision term, condition or covenant shall not be construed by the other parties as a waiver of a subsequent breach of the same by other parties_ METROPOLITAN RADIO BOARD Approved As To Form: By _ Its Dated - 5 - `t 01/15/97 WED 11:54 FAX 6123496718 FAX LC7000 CI008 MNDQT AGREEMF T O, 75782 CITY OF EDEN PRAIRIE gpproved As To Form. By_ - °— Its Mayor Dated: By_.._ — — — Its Manage Dated STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Bye _ Its Dated Approved as to Form and Execution STATE OF NIQNNESOTA By DEPARTMENT OF ADMINISTRATION Assistant Attorney General Dated: By_ - Its Dated: — - 6 - EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 1-21-97 SECTION: PUBLIC HEARINGS ITEM NO. V, A DEPARTMENT: ITEM DESCRIPTION: Community Development Chris Enger AMENDMENT TO FLOOD PLAIN CODE Jean Johnson REQUESTED COUNCIL ACTION: Adopt amendment to Flood Plain Code in order to provide a review process for agricultural buildings in the flood plain. BACKGROUND: The original Flood Plain Ordinance contained review criteria for non-inhabited structures in the flood plain. In 1993 the Code was streamlined and the regulations changed from 18 pages down to 5 pages, eliminating such review. The Watershed and Department of Natural Resources have review criteria for structures in the flood plain. City staff has received 2 inquiries from Rural landowners for agricultural buildings in the flood plain. SUPPORTING INFORMATION: Staff Report dated December 19, 1996. Planning Commission Minutes of 12-9-96. Approval recommended 5:1. Parks,Recreation and Natural Resources Commission recommended approval 7:0 at their 1-6-97 meeting. Draft ordinance. m:\jan\mike\reporta\Hntlood.ord MEMORANDUM TO: Mayor and City Council FROM: Jean Johnson,Zoning Administrator THROUGH: Chris Enger,Assistant City Manager DATE: December 19, 1996 SUBJECT: Possible Code Change to Flood Plain Section for Non-Occupied Agricultural Buildings BACKGROUND: Two landowners who have a substantial part of their Rural zoned property in the flood plain desire to construct agricultural/storage buildings in the flood plain. Both the watershed and the DNR allow such construction with conditions and hold harmless agreements. In some instances fill is not desired in the flood plain as it decreases flood capacity. It would appear the City could also allow such structures if alternate locations were not available and conditions are attached. The City will want to take care so structures have minimal obstruction to flood flow,are located an appropriate distance from any water body, and there will be no increase in flood damage potential in the City. The Watershed District and DNR review and comment on these two items. CITY ORDINANCE The City's original Flood Plain Ordinance, Ordinance#276, was adopted in 1976. In 1993 the City amended the Flood Plain Ordinance to reflect new state statutes, change the Regulatory Flood Plain Elevation from 1 foot to 2 feet above the 100 Year Flood Elevation, and to remove duplication contained in the ordinance. The amendments in 1993 trimmed the ordinance from 18 pages down to 5 pages and did not retain information on how non-inhabited(non-residential) structures would be reviewed in the flood plain. Since the City receives very few requests for structures in the flood plain, the eliminations were not evident until recently. Neither the previous ordinance or the current code had specific language for non-occupied agricultural buildings. The previous ordinance did have a review process for building in the flood plain. 1 2 Item 9, Subd. 5., and 1,3, and 4 Subd. 6., in italics are proposed changes. Subd. 5. Authorized And Permitted Uses. A. Authorized Uses in the Flood Plain District With a Permit. The following uses of land may be authorized in the flood plain district by obtaining a permit from the City. Such uses must comply, and may be authorized only on condition that they shall comply, with the Use and Construction Standards contained in Subd. 6 hereof. 1. Any use of land which does not involve a structure, a habitation, an addition to the outside dimensions to an existing structure or an obstruction to flood flows such as fill, or excavation pursuant to Subd. 5. A. 3. Hereof, or storage of materials or equipment. 2. Storage of materials or equipment if readily removable from the flood plain within the time available after a flood warning in accordance with a plan approved by the Council,or if not subject to major damage by floods and firmly anchored to prevent flotation,provided however,the storage of materials that are , in time of flooding, flammable, explosive,or potentially injurious to human, animal,or plant life is prohibited. 3. Filling or excavation pursuant to a valid permit or permits issued by the managers of a Watershed District formed pursuant to Minnesota Statues Chapter 103 D or any similar law having jurisdiction over the flood plain an/or the Minnesota Department of Natural Resources. 4. Placement, building, or alteration of, or addition to, a structure on that portion of a flood plain which has been filled to the Regulatory Flood Protection Elevation. 5. Public Facilities and Services. 6. Railroad tracks, roads, streets, and bridges. 7. Structural works for Flood Control structures authorized by the Commissioner of the Minnesota Department of Natural Resources pursuant to the provisions of Minnesota Statues, Chapter 105. 8. Docks,moorings,boat storage, swimming floats, ski jump storage, diving towers, buoys or markers, permitted on or in a lake or other waters pursuant to Section 11.50 of the Code. 9. Agricultural buildings if alternate location is not feasible. 2 S Subd. 6. Use And Construction Standards. A. Structures. 1. All structures, including accessory structures and additions to existing structures, shall be constructed so that the basement floor,or first floor if there is no basement, is at or above the Regulatory Flood Protection Elevation. The finished fill elevation must be no lower than the Regulatory Flood Protection Elevation and shall extend at such elevation at least 15'beyond the limits of the structure constructed thereon. Where conditions make compliance impractical or the fill is not desired, the City may in conjunction with the watershed and Department of Natural Resources authorize a different elevation. 2. Structures shall be constructed or placed to prevent flotation which may result in damage to other structures and/or restrictions of bridge openings and other narrow sections of water-courses. 3. Structures shall have low flood damage potential and be placed so as to offer minimum obstruction to the flow of flood waters. 4. Service facilities such as electrical and heating equipment shall be adequately flood proofed according to the Uniform Building Code. 5. Public facilities and services shall be flood-proofed in accordance with the Uniform Building Code,unless situated above the Regulatory Flood Protection Elevation. The proposed change was discussed by the Planning Commission. They noted the importance to include the review criteria in the code amendment.. The Planning Commission voted 5:1 to forward the amendment to the City Council. The Parks,Recreation and Natural Resources Commission voted 7:0 toforward the amendment to the Council. If the code change is adopted,the landowners would then proceed with their requests for approval of a permit. Such permits will be sent to the Planning Commission,Watershed District and Department of Natural Resources prior to City Council action. barb\Jean\memos\fp3.amd 3 LI Eden Prairie Planning Commission December 9, 1996 Zoning District on 1.29 acres, Site Plan Review on 1.29 acres and Preliminary Plat of 1.29 acres into 8 lots. Location: Spyglass Drive, south of Riverview Road. Franzen explained the developer has withdrawn the project at this time. Additional archaeological survey is needed for two burial mounds south of the existing house. Staff recommends the Commission close the public hearing and return the development plans to the proponent without prejudice. MOTION 1: Ismail moved, seconded by Foote,to close the public hearing and return the development plans to the proponent without prejudice. Motion carried 6-0. V. PUBLIC MEETING A. CODE AMENDMENT TO FLOOD PLAIN REGULATION Jean Johnson.,Zoning Administrator, Community Development, explained the City has received a few inquiries from farmers and other rural zoned property owners about constructing agriculture buildings in the flood plain. One of those requests was approved by the Watershed District a few months back. City staff looked at the existing Flood Plain Code and discovered they do not have a process by which these non-inhabitant agricultural buildings can be reviewed. The original Flood Plain Code of 1976 did have some criteria for reviewing those types of buildings. The purpose of the criteria was to insure whatever structures were constructed would have a low flood damage potential. The present Flood Plain Code was explained and the changes recommended to be made were outlined. In talking to the Watershed District and the DNR staff, their purpose in reviewing the flood plain structures is to regulate the structures,not prohibit it. They have the same concerns as the City has as far as residential structures in the flood plain, but they do approve agricultural buildings in the flood plain. Sandstad expressed concern about securing insurance for buildings in the flood plain because this is a flood prone area. Johnson said if a mortgage is secured for the structure,then the mortgage company would have that ability to require flood insurance if they wanted. If there is no mortgage secured, a property owner would not necessarily get flood insurance. If they do secure flood insurance, the conditions of the contract might outline how much 2 Eden Prairie Planning Commission December 9, 1996 reimbursement they get for the damage. Foote asked about the size of the buildings typically and the type of materials it would be constructed of. Johnson replied the two situations they are aware of now, one building might be around 30 by 50, and the other one around 50 by 80, both metal. Wissner inquired as to who makes the final decision if there is not another spot that the building can go on the property. Johnson stated the City Council would be the ultimate ones to decide. Habicht asked if they would still have the ability to regulate the uses in environmentally sensitive areas. Johnson said yes. Some of the items already looked at are whether or not there would be any hazardous material stored or pesticides, and staff does not want to see any manure storage in the flood plain. Habicht said he was referring more towards site lines and scenic easements. He was talking about near property lines without an easement which will allow that flexibility to prohibit a structure in sensitive areas. Johnson said slopes or trees, and distance from the creek would be something reasonable, and definitely in sensitive areas. The scenic impact would have to be done on a case by case area because some of the flood plain areas are hidden areas. Habicht's concern was along the creek where one side has some protection in the form of an easement and the other side is a private area which is available for development. Franzen noted that would be within their regular powers under shoreline regulations for doing that, and the City would still have the latitude to use it when deemed necessary. Sandstad asked if the City would be obligated to put out a fire if there is no access and no fire hydrant. Johnson said her past understanding of the situations of barns and agricultural buildings, fire protection is provided,but caution exercised because firefighters may not know what is stored in a building. Foote expressed concern about who would be responsible for the clean up if for example a log comes and hits a building during a flood and the busted up pieces flow down the river. He said he was not comfortable supporting this for a lot of reasons he heard and some of his own reasons. He does not think it's a good idea to put anything in the flood plain from an environmental prospective. Habicht stated he was comfortable with the amendment to the Code provided 3 Eden Prairie Planning Commission December 9, 1996 that the City feels there is enough latitude to review these things on a case by case basis. MOTION: Sandstad moved, seconded by Habicht, to recommend approval of the proposed text amendment included in the December 5, 1996 memo from Jean Johnson regarding a change to the flood plain section. Motion carried 5-1 with the no vote by Foote. VI. MEMBERS' REPORTS Sandstad referred to the memo of November 15, 1996, from Bob Lambert, and said he would be interested in seeing if staff could include comments about Columbine Road being done in two years. The timing on Columbine is very nebulous. Franzen commented that trails are part of the Capital Improvement Plan. The Parks Commission recommends a list of improvements to the City Council who authorizes the expenditures. Sandstad asked that the Planning Commission be authorized to see the list for 1997 and 1998 for information purposes. Clinton referred to the letter of December 6, 1996, from Allen Nelson, Fire Marshal, concerning visibility of the fire hydrants during the snow and ice season, and noted he was glad to see that. Wissner was concerned about what was happening on Technology Drive across from St. Andrews. Franzen explained it's part of the Watershed District project for the Purgatory Creek Recreation Area and wetland mitigation. VII. CONTINUING BUSINESS Franzen noted there will be a Joint City Council, Planning Commission, and Board of Adjustments and Appeals meeting on Monday, December 16, 1996 in the Council Chambers. This meeting will include the Metropolitan Council staff who will explain what the growth options are and what the transportation plan is for the metropolitan area. VIII. NEW BUSINESS Franzen noted the document entitled, Seniors Issues Task Force was done by Jean Johnson. It does not need discussion tonight but staff got it in the packets so the Commissioners have time to read it. It is a long document and took 18 months to create. If the Commission at any time would like it reviewed, staff would make a presentation. Clinton said discussion should be on a night without any items on the 4 7 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDEN PRAIRIE,MINNESOTA,AMENDING CITY CODE CHAPTER 11, SECTION 11.45 ENTITLED "FLOOD PLAINS REGULATION" AND ADOPTING BY REFERENCE TO CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF EDEN PRAIRIE,MINNESOTA ORDAINS: SECTION 1. City Code Chapter 11, Sec. 11.45, Subd. 5, A., Shall be and hereby is amended to add new item 9 to read as follows: 9. Agricultural buildings if alternate location is not feasible. SECTION 2. City Code Chapter 11, Sec. 11.45, Subd. 6, A., 1., Shall be amended to read as follows: 1. All structures, including accessory structures and additions to existing structures, shall be constructed so that the basement floor, or first floor if there is no basement, is at or above the Regulatory Flood Protection Elevation and shall extend at such elevation at least 15'beyond the limits of the structure constructed thereon. Where conditions make compliance impractical or the fill is not desired, the City may in conjunction with the watershed and Department of Natural Resources authorize a different elevation. SECTION 3. City Code Chapter 11, Sec. 11.45, Subd. 6, A., Shall be and hereby is amended to add new items 3. and 4. to read as follows: 3. Structures shall have low flood damage potential and be placed so as to offer minimum obstruction to the flow of flood waters. 4. Service facilities such as electrical and heating equipment shall be adequately flood proofed according to the Uniform Building Code. SECTION 4. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 1997, finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the day of , 1997. A I OPadmn CITY COUNCIL AGENDA DATE: warm SECTION: Payment of Claims 1-21-97 DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Finance Payment of Claims VI Checks No. 48899 thru 49290 Action/Direction: Approve payment of claims. I COUNCIL CHECK SUMMARY 16-JAN-1997 (08:53) DIVISION TOTAL N/A $1.50 LEGISLATIVE $24,400.07 GENERAL SERVICES $13,508.40 EMPLOYEE BENEFITS $15,368.39 DATA PROCESSING $114.99 FINANCE $155.00 HUMAN RESOURCES $5,169.48 COMMUNITY INFORMATION $133.13 SOCIAL SERVICES $18,400.00 ENGINEERING $4,490.44 FACILITIES $13,039.32 ASSESSING $744.00 CIVIL DEFENSE $595.00 POLICE $25,349.70 FIRE $19,650.76 ANIMAL CONTROL $1,449.38 STREETS & TRAFFIC $7,368.72 PARK MAINTENANCE $10,191.63 STREET LIGHTING $314.00 FLEET SERVICES $37,509.18 ORGANIZED ATHLETICS $886.87 COMMUNITY DEV -$1,109.49 COMMUNITY CENTER $19,116.67 YOUTH RECREATION $1,989.55 ADULT RECREATION $6,642.70 RECREATION ADMIN $114.60 ADAPTIVE REC $191.90 OAK POINT POOL $134.25 PUBLIC IMPROV PROJ $567,576.58 SPECIAL ASSESSMENTS $140,651.37 CITY CENTER $439.48 SW METRO TRANSIT $555.92 SPECIAL REVENUE FUNDS $913.73 PRAIRIE VILLAGE $49,659.98 PRAIRIEVIEW $75,509.26 PRESERVE $20,681.67 WATER DEPT $34,671.92 SEWER DEPT $4,437.44 STORM DRAINAGE $3,975.42 AGENCY FUNDS $14,308.00 $1,139,300.91* 2 COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 48899 $85.00 MN CHAPTER OF AIIM CONFERENCE IN SERVICE TRAINING 48900 $662.81 CARVER COUNTY COURTHOUSE GARNISHMENT WITHHELD FD 10 ORG 48901 $150.00 FEDERAL RESERVE BANK OF MPLS BOND DEDUCTION FD 10 ORG 48902 $7,790.50 GREAT WEST LIFE AND ANNUITY DEFERRED COMP FD 10 ORG 48903 $26,743.50 HEALTH PARTNERS COBRA COSTS/REV BENEFITS 48904 $578.72 HENNEPIN COUNTY SUPPORT AND GARNISHMENT WITHHELD FD 10 ORG 48905 $4,791.46 I.C.M.A. RETIREMENT TRUCT-457 DEFERRED COMP FD 10 ORG 48906 $61,769.35 MEDICA CHOICE COBRA COSTS/REV BENEFITS 48907 $432.00 MINN STATE RETIREMENT SYS DEFERRED COMP FD 10 ORG 48908 $2,112.50 MINNESOTA MUTUAL LIFE DEFERRED COMP FD 10 ORG 48909 $35.00 MINNESOTA TEAMSTERS CREDIT UNI CREDIT UNION FD 10 ORG 48910 $43,945.44 PUBLIC EMPLOYEES RETIREMENT PERA WITHHELD FD 10 ORG 48911 $273.00 PUBLIC EMPLOYEES RETIREMENT LIFE INSURANCE W/H FD 10 ORG 48912 $110.00 PUBLIC EMPLOYEES RETIREMENT AS PERA WITHHELD FD 10 ORG 48913 $182.00 UNITED WAY UNITED WAY WITHHELD FD 10 ORG 48914 $141.46 AT&T TELEPHONE WATER UTILITY-GENERAL 48915 $11.48 BEV WRUCK USE OF PERSONAL AUTO COMMUNITY CENTER ADMIN 48916 $251.72 CARL J JULLIE CONFERENCE IN SERVICE TRAINING 48917 $152.00 CHRIS ENGER CONTRACTED REPAIR & MAINT SEWER SYSTEM MAINTENANCE 48918 $53.76 CYNTHIA LANENBERG USE OF PERSONAL AUTO FIRE 48919 $50.00 DEPT OF LABOR & INDUSTRY, CATS LICENSES & TAXES WATER TREATMENT PLANT 48920 $134.96 ELYCE KASTIGAR USE OF PERSONAL AUTO AQUATICS & FITNESS SUPERV 48921 $48.37 JERRY PRODOEHL OFFICE SUPPLIES STREET MAINTENANCE 48922 $35.56 JOEL KLUTE USE OF PERSONAL AUTO COMMUNITY CENTER ADMIN 48923 $95.20 LAURIE HELLING USE OF PERSONAL AUTO RECREATION ADMIN 48924 $84.28 LYNDELL F FREY USE OF PERSONAL AUTO PROGRAM SUPERVISOR 48925 $1,512.75 MENARDS REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 48928 $25,313.54 MINNEGASCO GAS WATER TREATMENT PLANT 48930 $560.34 MN VALLEY ELECTRIC COOPERATIVE ELECTRIC BEARPATH LIFT STATION 48931 $11.13 PARAGON CABLE CABLE TV GENERAL 48932 $864.00 PINNACLE DISTRIBUTING MISC TAXABLE PRESERVE LIQUOR #2 48933 $13.55 ROADRUNNER TRANSPORTATION INC CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 48934 $34.27 SANDY WERTS USE OF PERSONAL AUTO REC SUPERVISOR 48935 $3,066.44 SEARS MISC FIRE EQUIPMENT FIRE 48936 $78.28 WENDY SCHMITZ EMPLOYEE AWARD HUMAN RESOURCES 48955 $226.84 ARROWWOOD RADISSON RESORT SCHOOLS POLICE 48956 $400.00 HENNEPIN COUNTY TREASURER LICENSES & TAXES CONCESSIONS 48957 $28.00 IPMA-MN CHAPTER ADMINSTRATION MEETING EXPENSES IN SERVICE TRAINING 48958 $160.00 JOI REGISTRAR PROF DEVELOPMENT SCHOOLS POLICE 48959 $9.00 KATHLEEN WARREN OPERATING SUPPLIES-GENERAL ENGINEERING DEPT 48960 $60.00 MINNESOTA RECREATION AND PARK SPECIAL EVENTS FEES PROGRAM SUPERVISOR 48961 $15.00 MN GFOA-A ROLEK FINANCE DIRECT DUES & SUBSCRIPTIONS FINANCE DEPT 48962 $1,125.00 MN POLLUTION CONTROL AGENCY SCHOOLS SEWER UTILITY-GENERAL 48963 $64.00 PROFESSIONAL DRIVER TRAINING I MEETING EXPENSES SENIOR CENTER PROGRAM 48964 $75.00 RANDY THOMPSON SCHOOLS POLICE 48'965 $154.40 RICK J HAMMERSCHMIDT OPERATING SUPPLIES-GENERAL FIRE 48966 $100.00 ROCHELLE WOLDORSKY DEPOSITS ESCROW 48967 $90.00 STATE OF MINNESOTA MOTOR FUELS EQUIPMENT MAINTENANCE 48968 $636.21 TIE COMMUNICATIONS INC TELEPHONE GENERAL 48969 $963.00 UNIVERSITY OF MN-REGISTRAR,PDC CONFERENCE IN SERVICE TRAINING 48970 $314.95 US WEST COMMUNICATIONS TELEPHONE GENERAL 48971 $56.37 US WEST COMMUNICATIONS TELEPHONE GENERAL 48993 $251.44 BOSTON MARKET DEPOSITS ESCROW 48994 $1,620.00 CITY OF CHANHASSEN DEPOSITS ESCROW 48995 $588.82 DAN BARTUS DEPOSITS ESCROW COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 48996 $215.68 EDEN PRAIRIE PRESBYTERIAN CHUR DEPOSITS ESCROW 48997 $254.96 GENERAL GROWTH PROPERTIES DEPOSITS ESCROW 48998 $173.28 JIM RICHARDSON OFFICE SUPPLIES POLICE 48999 $44.92 KINDERCARE LEARNING CTRS INC DEPOSITS ESCROW 49000 $9.84 LAUKKA-JARVIS INC DEPOSITS ESCROW 49001 $32.00 PROFESSIONAL DRIVER TRAINING I MEETING EXPENSES SENIOR CENTER PROGRAM 49002 $496.62 SMETANA HOLDINGS LLC DEPOSITS ESCROW 49003 $640.00 UNIVERSITY OF MN-REGISTRAR,PDC CONFERENCE IN SERVICE TRAINING 49004 $587.36 VICTORY LUTHERAN CHURCH DEPOSITS ESCROW 49005 $98.70 ZACHMAN DEVELOPMENT CORP DEPOSITS ESCROW 49006 $283,876.00 OLD REPUBLIC NATIONAL TITLE IN LICENSES & TAXES PETERSON/KLEIN ACQUIST 49007 $162,353.00 HUNERBERG CONSTRUCTION COMPANY BUILDING CUB FOOD STORE CONSTRUCTION 49008 $62.14 MICHAEL J WILKUS ARCHITECTS IN BUILDING CUB FOOD STORE CONSTRUCTION 49009 $1,203.97 BELLBOY CORPORATION MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49010 $6,633.61 EAGLE WINE COMPANY MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49011 $51,010.30 JOHNSON BROTHERS LIQUOR CO MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49013 $2,605.27 PAUSTIS & SONS COMPANY WINE IMPORTED PRAIRIE VILLAGE LIQUOR #1 49015 $33,297.85 PHILLIPS WINE AND SPIRTS INC MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49017 $12,501.36 PRIOR WINE COMPANY MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49019 $18,498.87 QUALITY WINE & SPIRTS CO MERCHANDISE FOR RESALE PRAIRIE VILLAGE LIQUOR #1 49021 $310.95 THE WINE COMPANY WINE DOMESTIC PRAIRIE VILLAGE LIQUOR #1 49022 $874.90 WORLD CLASS WINES INC WINE IMPORTED PRAIRIE VILLAGE LIQUOR #1 49024 $1,190.00 CUTLER-MAGNER COMPANY CHEMICALS WATER TREATMENT PLANT 49025 $120.00 DORIS BROWN INSTRUCTOR SERVICE SENIOR CENTER PROGRAM 49026 $184.50 JOE APT INSTRUCTOR SERVICE SENIOR CENTER PROGRAM 49027 $146.25 LOIS NEREIM WILDER INSTRUCTOR SERVICE SENIOR CENTER PROGRAM 49028 $141.75 PAUL HAMMES BUILDING PERMIT FD 10 ORG 49029 $1,000.00 THOMAS BUCHNER OTHER CONTRACTED SERVICES GENERAL 49030 $50.00 TOM TESCH CLOTHING & UNIFORMS STREET MAINTENANCE 49031 $1,000.00 WEST SUBURBAN COLUMBUS CREDIT CREDIT UNION FD 10 ORG 49032 $248.00 AARP 55 ALIVE MATURE DRIVING SPECIAL EVENTS FEES SENIOR CENTER PROGRAM 49033 $44.00 AMERICAN RED CROSS CONFERENCE IN SERVICE TRAINING 49034 $47.00 BRUCE VANCRAY LESSONS/CLASSES ICE ARENA 49035 $42.83 CINDY SMITH LESSONS/CLASSES ICE ARENA 49036 $26.00 CYNTHIA PINNEY LESSONS/CLASSES ICE ARENA 49037 $42.83 DEBORAH STEPHENSON LESSONS/CLASSES ICE ARENA 49038 $305.10 GTE DIRECTORIES ADVERTISING COMMUNITY CENTER ADMIN 49039 $159.00 HENNEPIN COUNTY TREASURER LICENSES & TAXES ROUND LAKE CONCESSIONS 49040 $26.00 JESSICA ZOUBELS LESSONS/CLASSES ICE ARENA 49041 $49.00 KATHRYN HUPP LESSONS/CLASSES POOL LESSONS 49042 $37.00 KATHY ERICKSON LESSONS/CLASSES ICE ARENA 49043 $94.00 KAY MURPHY LESSONS/CLASSES ICE ARENA 49044 $42.83 KRISTI TIES LESSONS/CLASSES ICE ARENA 49045 $145.00 LEAGUE OF MINNESOTA CITIES CONFERENCE IN SERVICE TRAINING 49046 $47.00 MARY WOOD LESSONS/CLASSES ICE ARENA 49047 $42.00 MILDRED ROGERS LESSONS/CLASSES POOL LESSONS 49048 $35.00 MINNESOTA RECREATION AND PARK CONFERENCE IN SERVICE TRAINING 49049 $20.00 MN MAYORS ASSOC C/O FINANCE DE CONFERENCE COUNCIL 49050 $12.00 PETTY CASH CASH OVER/SHORT OAK POINT OPERATIONS 49051 $44.67 TERRI POWELL LESSONS/CLASSES ICE ARENA 49052 $6,969.50 UNITED PROPERTIES CONTRACTED REPAIR & MAINT PRAIRE VIEW LIQUOR #3 49053 $4,879.08 US WEST COMMUNICATIONS TELEPHONE WATER UTILITY-GENERAL 49055 $20.00 ARMA MEETING EXPENSES IN SERVICE TRAINING 49056 $75.00 DEAN CORDER INVESTIGATION TRAVEL POLICE 49057 $108.35 DOLLAR RENT-A-CAR INVESTIGATION TRAVEL POLICE COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49058 $154.31 FAIRFIELD WICHITA INVESTIGATION TRAVEL POLICE 49059 $5,167.00 JASON-NORTHCO L.P. #1 REPAIR & MAINT SUPPLIES PRAIRIE VILLAGE LIQUOR #1 49060 $44.60 MN DEPT OF TRANSPORTATION OPERATING SUPPLIES-GENERAL ENGINEERING DEPT 49061 $30.00 MN GFOA-A ROLEK FINANCE DIRECT DUES & SUBSCRIPTIONS FINANCE DEPT 49062 $89.07 PETTY CASH OPERATING SUPPLIES-GENERAL GENERAL 49063 $75.00 ROBERT OLSON INVESTIGATION TRAVEL POLICE 49064 $16.47 TIM SATHER OPERATING SUPPLIES-GENERAL FIRE 49065 $104.00 AARP 55 ALIVE MATURE DRIVING SPECIAL EVENTS FEES SENIOR CENTER PROGRAM 49066. $100.00 ED SORENSEN MEETING EXPENSES WATER UTILITY-GENERAL 49067 $437.23 US POSTMASTER POSTAGE GENERAL 49068 $133.13 NORTHWEST TELEPRODUCTIONS VIDEO SUPPLIES COMMUNITY SERVICES 49069 $24.35 POLITICS IN MINNESOTA OPERATING SUPPLIES-GENERAL COUNCIL 49070 $32.00 PROFESSIONAL DRIVER TRAINING I MEETING EXPENSES SENIOR CENTER PROGRAM 49071 $112.87 TARGET REC EQUIP & SUPPLIES VOLLEYBALL 49072 $129.00 WICKLANDER-ZULAWSKI & ASSOC SCHOOLS POLICE 49073 $594.00 GERALD 0 ZAHN OTHER CONTRACTED SERVICES VOLLEYBALL 49074 $821.25 HANSEN THORP PELLINEN OLSON OTHER CONTRACTED SERVICES RICE MARSH LK K49 49075 $51.72 KITTY PORTA MEETING EXPENSES COUNCIL 49076 $652.24 THE PROMOTION GROUP DEPOSITS ESCROW 49077 $75.57 A TO Z RENTAL CENTER EQUIPMENT RENTAL EATON BLDG 49078 $731.07 ACT ELECTRONICS INC CONTRACTED REPAIR & MAINT ENGINEERING DEPT 49079 $383.57 ACTION THREADED PRODUCTS REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49080 $412.13 ADVANCED ERGONOMICS OFFICE EQUIPMENT INFORMATION SYSTEM 49081 $47.93 AIM ELECTRONICS REPAIR & MAINT SUPPLIES ICE ARENA 49082 $210.00 ALAN SHILEPSKY CONSULTING INC CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49083 $70.00 AMERICAN COUNCIL OF LIFE INSUR OPERATING SUPPLIES-GENERAL ASSESSING-ADMIN 49084 $325.67 AMERICAN LINEN SUPPLY COMPANY OPERATING SUPPLIES-GENERAL PRAIRIE VILLAGE LIQUOR #1 49085 $399.00 AMERICAN PHOTO COPY CONTRACTED REPAIR & MAINT GENERAL 49086 $27.05 AMERICAN WATER WORKS ASSOCIATI OPERATING SUPPLIES-GENERAL WATER UTILITY-GENERAL 49087 $107.57 AMERIDATA INC SOFTWARE STORM DRAINAGE 49088 $106.41 ARMOR SECURITY INC REPAIR & MAINT SUPPLIES EPCC MAINTENANCE 49089 $8,127.00 ASSOCIATION OF METRO MUNICIPAL DUES & SUBSCRIPTIONS COUNCIL 49090 $16,237.44 B & F DISTRIBUTING OPERATING SUPPLIES-GENERAL EQUIPMENT MAINTENANCE 49091 $237.51 B&S INDUSTRIES INC POLICE EQUIPMENT POLICE 49092 $64.61 BACHMANS CREDIT DEPT MEETING EXPENSES IN SERVICE TRAINING 49093 $254.22 BARKER HAMMER ASSOCIATES INC CLEANING SUPPLIES FIRE STATION #1 49094 $990.07 BAUER BUILT TIRE AND BATTERY EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49095 $240.00 BCA/TRAINING & DEVELOPMENT SCHOOLS POLICE 49096 $40.11 BECKER ARENA PRODUCTS INC REPAIR & MAINT SUPPLIES ICE ARENA 49097 $1,185.32 BELLBOY CORPORATION OPERATING SUPPLIES-GENERAL PRAIRE VIEW LIQUOR #3 49098 $3,500.00 BERRY & ASSOCIATES INC CONFERENCE IN SERVICE TRAINING 49099 $21.09 BEST LOCKING SYSTEMS OF MN EQUIPMENT PARTS SEWER UTILITY-GENERAL 49100 $1,047.64 BIFFS INC WASTE DISPOSAL PARK MAINTENANCE 49101 $53,321.68 BLACK & VEATCH DESIGN & CONST 10 MGD WATER PLANT EXPANSION 49102 $474.05 BLOOMINGTON LOCK AND SAFE OPERATING SUPPLIES-GENERAL FIRE 49103 $591.40 BOYER TRUCK PARTS EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49104 $164.85 BRAD RAGEN INC CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49105 $5,587.19 BRAUN INTERTEC CORPORATION DESIGN & CONST SUNNYBROOK RD W HOMEWARD HILLS 49106 $21.52 CAMAS-SHIELY DIVISION GRAVEL STREET MAINTENANCE 49107 $2,749.78 CAPITOL COMMUNICATIONS CONTRACTED REPAIR & MAINT POLICE 49108 $5,747.88 CARGILL SALT SALT SNOW & ICE CONTROL 49109 $1,190.21 CARLSON TRACTOR AND EQUIPMENT EQUIPMENT PARTS STORM DRAINAGE 49110 $304.69 CATCO CLUTCH & TRANSMISSION SE EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49111 $457.13 CHANHASSEN BUMPER TO BUMPER EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49112 $129.80 CHANHASSEN LAWN AND SPORTS REPAIR & MAINT SUPPLIES PARK MAINTENANCE 5 COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49113 $570.86 CHUCK JOHNSON REPAIR & MAINT SUPPLIES FITNESS CENTER 49114 $266.25 CHUCKS BAGS SAFETY SUPPLIES FIRE 49115 $1,280.00 CITY OF BLOOMINGTON KENNEL SERVICE ANIMAL WARDEN PROJECT 49116 $18.00 CITY OF MAPLEWOOD PHYSICAL & PSYCO EXAM HUMAN RESOURCES 49117 $153.00 CITY OF PLYMOUTH PHYSICAL & PSYCO EXAM HUMAN RESOURCES 49118 $1,742.96 CLUTS 0 BRIEN STROTHER ARCHITE PROFESSIONAL SERVICES ADMINISTRATION 49119 $29.40 CO 2 SERVICES CHEMICALS POOL MAINTENANCE 49120 $516.41 COMMISSIONER OF TRANSPORATION CONST TESTING-SOIL BORING SCENIC HEIGHTS ROAD 49121 $15.00 COMPUTER CHEQUE OF MINNESOTA I DUES & SUBSCRIPTIONS PRESERVE LIQUOR #2 49122 $2,680.97 CONCEPT MICRO IMAGING MICROFILMING SERVICE ENGINEERING DEPT 49123 $336.67 CONNEY SAFETY PRODUCTS CLEANING SUPPLIES WATER TREATMENT PLANT 49124 $64.29 CONTINENTAL SAFETY EQUIPMENT REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 49125 $3.50 COOPERATIVE POWER ASSOC PHOTO SUPPLIES POLICE 49126 $35.48 COPY EQUIPMENT INC OPERATING SUPPLIES-GENERAL ENGINEERING DEPT 49127 $29.00 CORPORATE REPORT OPERATING SUPPLIES-GENERAL IN SERVICE TRAINING 49128 $292.83 CUB FOODS EDEN PRAIRIE OPERATING SUPPLIES-GENERAL FIRE 49129 $4,915.93 CUTLER-MAGNER COMPANY CHEMICALS WATER TREATMENT PLANT 49130 $3,720.00 CWH RESEARCH INC PHYSICAL & PSYCO EXAM HUMAN RESOURCES 49131 $61.25 D C HEY COMPANY RENTALS FIRE 49132 $3,115.45 DANKO EMERGENCY EQUIPMENT CO CONTRACTED REPAIR & MAINT FIRE 49133 $439.48 DECORATIVE DESIGNS INC RENTALS EP CITY CTR OPERATING COSTS 49134 $2,414.00 DEM CON LANDFILL INC BUILDING PW STORAGE FACILITY 49135 $408.00 DPC INDUSTRIES INC CHEMICALS WATER TREATMENT PLANT 49136 $810.58 DRISKILLS NEW MARKET MERCHANDISE FOR RESALE CONCESSIONS 49137 $530.70 DYNA SYSTEMS REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49138 $24.00 DYNAMIC GRAPHICS INC OPERATING SUPPLIES-GENERAL COMMUNITY BROCHURE 49139 $6,513.74 E F JOHNSON CO RADIOS POLICE 49140 $596.40 EARL F ANDERSON REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 49141 $17.00 EDEN PRAIRIE CHAMBER OF COMMER MEETING EXPENSES IN SERVICE TRAINING 49142 $1,143.01 EDEN PRAIRIE FORD CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49143 $1,570.00 EDEN PRAIRIE SCHOOL DISTRICT N BLDG RENTAL ART & MUSIC 49144 $92.50 ELVIN SAFETY SUPPLY INC REPAIR & MAINT SUPPLIES STORM DRAINAGE 49145 $760.00 EMMETT J STARK GRANTS-OTHER GOVT UNIT ART & MUSIC 49146 $6,175.00 EPISCOPAL COMMUNITY SERVICES PROFESSIONAL SERVICES HOUSING, TRANS, & SOC SVC 49147 $85.00 FEDERAL LICENSING INC LICENSES & TAXES WATER UTILITY-GENERAL 49148 $146.44 FERRELLGAS MOTOR FUELS ICE ARENA 49149 $398.99 FIBRCOM COMMUNICATIONS POLICE 49150 $225.34 FIDELITY PRODUCTS CO CHEMICALS WATER TREATMENT PLANT 49151 $859.27 FISCHER AGGREGATES INC GRAVEL STREET MAINTENANCE 49152 $1,018.00 FLANAGAN SALES INC PARK EQUIPMENT CEMETARY OPERATION 49153 $170.88 FLOYD TOTAL SECURITY OTHER CONTRACTED SERVICES PRAIRIE VILLAGE LIQUOR #1 49154 $359.30 FLYING CLOUD ANIMAL HOSPITAL CANINE SUPPLIES POLICE 49155 $382.62 GARTNER REFRIGERATION & MFG IN REPAIR & MAINT SUPPLIES ICE ARENA 49156 $273.70 GENERAL MACHINING INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49157 $60.97 GENERAL OFFICE PRODUCTS COMPAN OFFICE SUPPLIES WATER TREATMENT PLANT 49158 $48.75 GETTMAN COMPANY MISC TAXABLE PRAIRIE VILLAGE LIQUOR #1 49159 $59.20 GLENROSE FLORAL AND GIFT SHOPS MISC TAXABLE HUMAN RESOURCES . 49160 $106.50 GOLD COUNTRY INC SIGNATURE CON CLOTHING & UNIFORMS POLICE 49161 $495.00 GRAHAM RESEARCH CONSULTANTS TRAINING SUPPLIES FIRE 49162 $613.95 GROVE NURSERY CENTER LANDSCAPE MTLS & AG SUPPL STREET MAINTENANCE 49163 $123.00 HACH COMPANY OPERATING SUPPLIES-GENERAL WATER TREATMENT PLANT 49164 $2,243.08 HANSEN THORP PELLINEN OLSON DESIGN & CONST RIVERVIEW RD 49165 $57.81 HARMON FULL SERVICE GROUP REPAIR & MAINT SUPPLIES EPCC MAINTENANCE 49166 $33.00 HEAVENLY HAM MEETING EXPENSES POLICE 49167 $200.00 HENN CTY CHIEFS OF POLICE ASSO DUES & SUBSCRIPTIONS POLICE 6 COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49168 $746.36 HENNEPIN COUNTY SHERIFF BOARD OF PRISONERS SVC POLICE 49169 $3,358.86 HENNEPIN COUNTY TREASURER BOARD OF PRISONERS SVC POLICE 49170 $98.75 HENNEPIN COUNTY TREASURER OPERATING SUPPLIES-GENERAL COMMUNITY DEVELOPMENT 49171 $51.82 HENNEPIN COUNTY TREASURER WASTE DISPOSAL PARK MAINTENANCE 49172 $825.00 HENNEPIN TECHNICAL COLLEGE SPECIAL EVENTS FEES SENIOR CENTER PROGRAM 49173 $350.00 HESS SURVEYING INSTRUMENTS CONTRACTED EQUIP REPAIR SEWER SYSTEM MAINTENANCE 49174 $42.16 INLAND TRUCK PARTS COMPANY CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49175 $4,293.94 INTERSTATE DETROIT DIESEL INC CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49176 $3,307.50 INVER HILLS COMMUNITY COLLEGE CONFERENCE IN SERVICE TRAINING 49177 $118.64 J & B FOAM FABRICATORS INC REC EQUIP & SUPPLIES OAK POINT LESSONS 49178 $1,908.29 JANEX INC CLEANING SUPPLIES FIRE STATION #1 49179 $624.00 JEANE THORNE INC OTHER CONTRACTED SERVICES ASSESSING-ADMIN 49180 $321.90 JIM HATCH SALES CO EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49181 $635.00 KEEP EM ALIVE INC SCHOOLS SAFETY 49182 $47.93 KEN ANDERSON TRUCKING PROFESSIONAL SERVICES ANIMAL WARDEN PROJECT 49183 $97.90 KING CREATIONS OPERATING SUPPLIES-GENERAL ADAPTIVE RECREATION 49184 $470.00 KOCH BUS SERVICE INC TRANSPORTATION ADULT PROGRAM 49185 $350.81 KRAEMERS HARDWARE INC OPERATING SUPPLIES-GENERAL WATER SYSTEM MAINTENANCE 49186 $305.00 LAKE COUNTRY DOOR CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49187 $2,404.08 LAKE REGION VENDING TOBACCO PRODUCTS PRESERVE LIQUOR #2 49188 $711.48 LAKELAND FORD TRUCK SALES EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49189 $3,356.70 LAMETTRYS COLLISION CONTRACTED REPAIR & MAINT WATER SYSTEM MAINTENANCE 49190 $2,018.15 LANG PAULY GREGERSON AND ROSOW LEGAL SERVICE I494 CORRIDOR COMM 49191 $108.00 LAW ENFORCEMENT LEGAL DEFENSE TRAINING SUPPLIES POLICE 49192 $16,177.00 LEAGUE OF MINNESOTA CITIES DUES & SUBSCRIPTIONS COUNCIL 49193 $762.90 LEAGUE OF MINNESOTA CITIES INS INSURANCE GENERAL 49194 $500.00 LEGEND TECHNICAL SERVICES INC CONST TESTING-SOIL BORING PW STORAGE FACILITY 49195 $850.00 LOFTNESS EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49196 $45.00 LYNN PEAVEY COMPANY POLICE EQUIPMENT POLICE 49197 $1,300.64 MACQUEEN EQUIPMENT INC EQUIPMENT PARTS SEWER SYSTEM MAINTENANCE 49198 $1,429.70 MASYS CORPORATION CONTRACTED COMM MAINT POLICE 49199 $186.38 MAXI-PRINT INC PRINTING POLICE 49200 $162.50 MEDICINE LAKE LINES TRANSPORTATION ADULT PROGRAM 49201 $1,947.00 MEDICINE LAKE TOURS SPECIAL EVENTS FEES ADULT PROGRAM 49202 $230.00 MEDTOX PROFESSIONAL SERVICES BENEFITS 49203 $123.65 MERLINS ACE HARDWARE BLDG REPAIR & MAINT FIRE STATION #1 49204 $180.00 MICHAEL W HAMILTON OTHER CONTRACTED SERVICES BROOMBALL 49205 $289.59 MIDFORMATION INC OFFICE SUPPLIES POLICE 49206 $141.10 MIDLAND EQUIPMENT COMPANY EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49207 $307.35 MIDWEST COCA COLA BOTTLING COM MERCHANDISE FOR RESALE CONCESSIONS 49208 $117.00 MINNESOTA 9-1-1 PROGRAM PROFESSIONAL SERVICES POLICE 49209 $188.12 MINNESOTA BLUEPRINT OPERATING SUPPLIES-GENERAL ENGINEERING DEPT 49210 $1,370.14 MINNESOTA BUSINESS FORMS OFFICE SUPPLIES RECYCLE REBATE 49211 $386.60 MINNESOTA CONWAY REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49212 $50.00 MINNESOTA LEGAL REGISTER OPERATING SUPPLIES-GENERAL ASSESSING-ADMIN 49213 $30.00 MN CRIME PREVENTION ASSOC DUES & SUBSCRIPTIONS POLICE 49214 $242.94 MUNICILITE CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49215 $24.00 NATIONAL CLIMATIC DATA CENTER DUES & SUBSCRIPTIONS WATER UTILITY-GENERAL 49216 $706.65 NEBCO EVANS DISTRIBUTING MERCHANDISE FOR RESALE CONCESSIONS 49217 $558.27 NORTH STAR ICE MISC TAXABLE PRAIRIE VILLAGE LIQUOR #1 49218 $208.48 NORTHERN REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49219 $303.37 OFFICE OUTFITTERS INC OFFICE SUPPLIES FIRE 49220 $110.00 OPM INFORMATION SYSTEMS CONTRACTED REPAIR & MAINT FINANCE DEPT 49221 $1,698.40 PARK NICOLLET CLINIC HEALTHSYS PROFESSIONAL SERVICES BENEFITS 49222 $4,484.55 PARROTT CONTRACTING INC CONTRACTED REPAIR& MAINT STORM DRAINAGE 7 COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49223 $534.54 PEPSI COLA COMPANY OPERATING SUPPLIES-GENERAL FIRE FIGHTERS 49224 $108.60 PETSMART CANINE SUPPLIES POLICE 49225 $151.76 PHOTOS INC PHOTO SUPPLIES COMMUNITY DEVELOPMENT 49226 $506.00 PINK COMPANIES OFFICE EQUIPMENT HUMAN RESOURCES 49227 $14.00 POLICE AND SECURITY NEWS TRAINING SUPPLIES POLICE 49228 $242.50 POSITIVE PROMOTIONS FIRE PREVENTION SUPPLIES FIRE 49229 $656.89 POWER SYSTEMS EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49230 $125.00 POWERTEX SPORTSWEAR INC MERCHANDISE FOR RESALE SKATING RINKS 49231 $428.93 PRAIRIE ELECTRIC COMPANY REPAIR & MAINT SUPPLIES ICE ARENA 49232 $832.26 PRAXAIR INC CHEMICALS WATER TREATMENT PLANT 49233 $304.23 PRENTICE HALL INC TRAINING SUPPLIES FIRE 49234 $2,352.00 RC SPORTS INC OTHER EQUIPMENT CC CAPITAL OUTLAY 49235 $44.09 RDO EQUIPMENT CO EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49236 $697.65 REBS MARKETING OTHER CONTRACTED SERVICES WATER ACCOUNTING 49237 $470.11 RESPOND SYSTEMS BUILDING PW STORAGE FACILITY 49238 $1,772.88 RIEKE CARROLL MULLER ASSOCIATE DESIGN & CONST 2MG ELEVATED TANK 49239 $42.39 RITZ CAMERA PHOTO SUPPLIES POLICE 49240 $12.15 ROADRUNNER TRANSPORTATION INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49241 $221.15 ROGERS SERVICE CO EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49242 $1,073.75 S&S CRAFTS REC EQUIP & SUPPLIES AFTERNOON ADVENTURE 49243 $142.71 SATELLITE SHELTERS INC BUILDING PW STORAGE FACILITY 49244 $985.40 SCHMITT MUSIC CENTERS OPERATING SUPPLIES-GENERAL ART & MUSIC ' 49245 $164.33 SERIGRAPHIICS SIGN SYSTEMS INC OPERATING SUPPLIES-GENERAL MILLER PARK 49246 $48.41 SMITH & WESSON CONTRACTED REPAIR & MAINT POLICE 49247 $252.42 SNAP-ON TOOLS SMALL TOOLS EQUIPMENT MAINTENANCE 49248 $1,667.50 SNELL MECHANICAL INC CONTRACTED REPAIR & MAINT EPCC MAINTENANCE 49249 $782.61 SOKKIA MFASURING SYSTEMS CONTRACTED REPAIR & MAINT ENGINEERING DEPT 49250 $4,475.00 SOUTH HENNEPIN REGIONAL PLANNI PROFESSIONAL SERVICES HOUSING, TRANS, & SOC SVC 49251 $200.00 SOUTH ST PAUL POLICE DEPT SCHOOLS POLICE 49252 $6,250.00 SOUTHDALE YMCA YOUTH DEVELOPME PROFESSIONAL SERVICES HOUSING, TRANS, & SOC SVC 49253 $6,521.73 SOUTHWEST SUBURBAN CABLE COMMI CABLE TV GENERAL 49254 $1,362.72 SOUTHWEST SUBURBAN PUBLISHING LEGAL NOTICES PUBLISHING GENERAL 49255 $650.40 SOUTHWEST SUBURBAN PUBLISHING ADVERTISING PRAIRIE VILLAGE LIQUOR #1 49256 $110.86 SPS COMPANIES CONTRACTED BLDG REPAIRS FIRE STATION #3 49257 $485.83 ST PAUL BOOK & STATIONERY OFFICE SUPPLIES POLICE 49258 $1,648.26 STANDARD SPRING CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49259 $88.34 STREICHERS CLOTHING & UNIFORMS POLICE 49260 $5,247.60 SUBURBAN CHEVROLET GEO CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49261 $468.12 SUBURBAN TIRE & AUTO SERVICE I TIRES EQUIPMENT MAINTENANCE 49262 $595.38 SUMMIT ENVIROSOLUTIONS OTHER CONTRACTED SERVICES STORM DRAINAGE 49263 $12,705.45 SYSTECH SERVICES OFFICE EQUIPMENT POLICE 49264 $181.66 TARGET OPERATING SUPPLIES-GENERAL SOCIAL 49265 $59.48 TERESA MCCOY REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49266 $121.00 THE SPECTACLE SHOPPE PROTECTIVE CLOTHING FIRE 49267 $284.00 THE WALL STREET JOURNAL DUES & SUBSCRIPTIONS GENERAL 49268 $280.53 THE WATSON CO INC MERCHANDISE FOR RESALE CONCESSIONS 49269 $271.00 THOMPSON PUBLISHING GROUP INC DUES & SUBSCRIPTIONS WATER UTILITY-GENERAL 49270 $2.50 TRANS UNION CORP OF MPLS/ST PA PROFESSIONAL SERVICES POLICE 49271 $100.16 TWIN CITY GARAGE DOOR CO CONTRACTED BLDG REPAIRS WATER TREATMENT PLANT 49272 $30.08 TWIN CITY OXYGEN CO REPAIR & MAINT SUPPLIES WATER SYSTEM MAINTENANCE 49273 $1,206.38 UNIFORMS UNILIMITED CLOTHING & UNIFORMS POLICE 49274 $4,575.00 URBAN WILDLIFE MANAGEMENT INC OTHER CONTRACTED SERVICES DEER CONSULTANT 49275 $10,901.45 US FILTER/WATERPRO EQUIPMENT PARTS WATER SYSTEM MAINTENANCE 49276 $48,559.57 VALLEY PAVING INC IMPROVEMENT CONTRACTS DELL ROAD 49277 $246.96 VAUGHN DISPLAY & FLAG REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT COUNCIL CHECK REGISTER 16-JAN-1997 (08:53) CHECK NO CHECK AMOUNT VENDOR DESCRIPTION PROGRAM 49278 $241.00 VIDEOTRONIX INC OFFICE SUPPLIES POLICE 49279 $147.43 W W GRAINGER INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE 49280 $542.44 WATER SPECIALITY OF MN INC CHEMICALS POOL MAINTENANCE 49281 $394.20 WESTSIDE EQUIPMENT CONTRACTED REPAIR & MAINT EQUIPMENT MAINTENANCE 49282 $412.64 WESTWELD REPAIR & MAINT SUPPLIES EQUIPMENT MAINTENANCE 49283 $1,497.00 WESTWOOD PROFESSIONAL SERVICES PROFESSIONAL SERVICES SIGNALS 169/ FOUNTAIN PLACE 49284 $64.06 WHEELER LUMBER OPERATIONS BUILDING MATERIALS ROUND LAKE 49285 $229.17 WM MUELLER AND SONS INC GRAVEL WATER SYSTEM MAINTENANCE 49286 $357.68 X-ERGON REPAIR & MAINT SUPPLIES WATER TREATMENT PLANT 49287 $2,331.33 YALE INCORPORATED OTHER CONTRACTED SERVICES WATER TREATMENT PLANT 49288 $196.02 ZEE MEDICAL SERVICE OPERATING SUPPLIES-GENERAL SEWER UTILITY-GENERAL 49289 $298.23 ZEP MANUFACTURING CO CLEANING SUPPLIES FIRE STATION #1 49290 $2,722.86 ZIEGLER INC EQUIPMENT PARTS EQUIPMENT MAINTENANCE $1,139,300.91* 9 EDEN PRAIRIE CITY COUNCIL AGENDA DATE: 1/21/9 SECTION: Petitions,Requests and Communications ITEM NO. j DEPARTMENT: Parks, ITEM DESCRIPTION: Eden Prairie Baseball Club Request Recreation and Facilities Bob Lambert "raC-- RECOMMENDATION: The Eden Prairie Baseball Club has brought some very good issues to the forefront and has caused the Eden Prairie Baseball Association to initiate some needed changes to its operational policy. Through this process there have been a number things said that have caused some hard feelings among parents on both sides of this issue. City staff believes that a one year cooling off period might be the best solution, and during that interim period allow the Baseball Club the use of one field per week, and to take the time to invite presidents from all of the athletic associations to help the City draft a set of policies and standards for use of public facilities,including ballfields,gymnasiums,ice rinks,etc.that are designed to provide fair and equal access to all residents of the community and to discourage development of elite teams and single team organizations that may take the use of City facilities away from organizations that are trying to provide recreation for all children in the community. The goal of the Commission and Council should be to have policies and standards in place by mid year that would send a very strong message to all organizations in the City that are utilizing public facilities (and when the maintenance of those facilities is subsidized by all taxpayers) that these facilities are for the use of all Eden Prairie residents, and not for exclusive use or even priority use by those who may have more money or more skills than other residents. CONSIDERATIONS: It appears as though the Eden Prairie Baseball Club has no interest in rejoining the Eden Prairie Baseball Association at this time. The City has the following options to consider regarding the Eden Prairie Baseball Club's request for field space for 1997: 1. Grant the request for one field usage per week for the length of their season. If this option is approved, the Commission would have to review the different ballfields that would accommodate the 70 foot base paths to determine which organizations will lose a field usage next year. A field would have to be taken from the Baseball Association or from Girls Softball. 2. Grant the request after the Baseball Association and Softball Association have reserved the fields necessary for their programs. This would cause a severe hardship on the Baseball Club 1 as they must make some commitments to their organization in order to schedule home games. 3. Deny the request as the Baseball Club is not a public service club in that it does not provide a service to all Eden Prairie residents,but only to a single "elite team." DECEMBER 11, 1996 MEETING SUMMARY: On November 15, Daniel McDonald of the Eden Prairie Baseball Club sent a letter to the City requesting confirmation that their new organization would have access to field space for their 13-year old travel team during the 1997 baseball season. Representatives from the Baseball Club met with the Parks, Recreation and Natural Resources Commission at their December 2 meeting. The Commission concurred with City staff and appointed an ad hoc committee of two Commission members to serve with two City staff,two representatives from the Baseball Association and two representatives from the Baseball Club in order to mediate the differences between the two organizations. The goal of the meeting was to resolve the differences between the organizations and, hopefully, eliminate the need for two baseball associations serving Eden Prairie youth. On December 11 the ad hoc committee chaired by Bruce Bowman met at the Eden Prairie City Center. In attendance were Don Jacobson and Bruce Bowman from the Parks, Recreation and Natural Resources Commission, Stu Fox, Bob Lanzi and Bob Lambert from the City staff, Jeff Schu and Drew Bartley from the Eden Prairie Baseball Association, and Kevin Wishey and Brad Hewitt from the Baseball Club. Dan Klinkhammer, Executive Director of the Minnesota Youth Association Services, was also in attendance at the request of Bob Lambert. Commissioner Bowman called the meeting to order and clarified that the reason for the meeting was to resolve the differences between the two organizations and requested the Baseball Club to clarify the reasons why the parents felt it was necessary to leave the Baseball Association and form a new organization. The Baseball Club listed the first and most important reason as the fact that the Baseball Association did not represent everyone equally, and that they did not follow their own bylaws. They further stated that the Baseball Association is not set up to allow democratic representation by its members. The Baseball Club wants the Baseball Association Board of Directors to be able to be voted on by any resident of Eden Prairie who is 18 years old or older, and they want any resident in the community to be eligible for running for a position on the Board of Directors without any type of a waiting period or any other criteria other than being 18 years old and a resident of the City. The Baseball Association responded that as of Sunday, December 8, the Baseball Association voted to allow any Eden Prairie resident 18 years or older who has an interest in baseball to vote on the Board of Directors for the Eden Prairie Baseball Association. They further relaxed the requirements for anyone that is eligible to be a member of the Board of Directors. The requirements are that a potential board member must have attended a minimum of four board meetings within the last 12 months and have joined two baseball committees in the last 12 months to ensure that they do have an interest in baseball and a commitment to the Eden Prairie Baseball Association. The Eden Prairie 2 Z Baseball Association Board of Directors is composed of 15 members with three year terms. (Five new members are voted in each year as terms are up.) The Baseball Association also has 12 associate board members. The Eden Prairie Baseball Club is not satisfied with the action the Baseball Association has taken with this representation issue and, in fact,doesn't trust the members of the existing Board of Directors. The next issue the Baseball Club identified was the coach's selection. The Baseball Club wants a more open selection process where non parent volunteer coaches can be selected at the travel level. The existing coaches selection committee "can be loaded by the Board of Directors and their friends." The Association response was that two and a half months ago the rules on the travel coaches selection committee were changed and is it now made up of two high school coaches, one former board member, and two board members who do not have any children at the age level of the teams where the coaches are being selected. The Baseball Association has advertised to take any candidates for these travel coach positions and to pay the expenses of non parent coaches. The Baseball Club has indicated that this issue is not resolved. The process is fine,but they don't trust the people involved. The Baseball Club thinks that with these new rules changes will probably take place,but by the time the board changes over "our children will have lost precious years." Another issue addressed by the Baseball Club was the travel coach evaluation process. The Baseball Club does not believe the Eden Prairie Baseball Association has a non confidential or fair evaluation process, nor do they think they follow the recommendations of parents or pay any attention to the evaluation of parents. The Eden Prairie Baseball Association sends out evaluations to all parents of travel teams that are then sent to the president of the organization only. The president takes all of the evaluation scores of the coaches who are reapplying as a coach, and summarizes the comments from the parent and forwards that summary of information to the Travel Coach Selection Committee. Mr. Bartley, President of the Association, indicated that he cannot think of any way to keep the evaluation more confidential, and in his opinion the Baseball Association Board of Directors does follow the recommendation of parents and takes very seriously these evaluations. The President of the Baseball Association then clarified some of the other changes made by the Baseball Association within the last two months. The Baseball Association is in the process of adopting a discipline policy that will establish guidelines for how coaches utilize a progressive discipline policy in handling children on their teams. The Baseball Association also adopted a ranking or tryout process with unbiased oversight,that dictates a policy on trades and drafts and ranking of players. The Baseball Association is utilizing the University of Minnesota personnel to evaluate each child trying out for a traveling team and a second evaluation is conducted in Eden Prairie where each individual is graded by unbiased individuals. The tryout committee will evaluate these proposed new guidelines and come back to the Board of 3 3 Directors with recommendations for improvements to that process. Mr. Bartley admitted the Baseball Association did not reapply for the IRS non profit status over the last four years, but the Association has applied at this time and will again obtain the IRS tax exempt number. Mr. Bartley reiterated that the reason that he got involved in the Baseball Association Board of Directors was that he agreed with many of the concerns of the Baseball Club parents had, and wanted to get involved in order to change the organization for the better. He believes that way to make positive changes is to get involved with the organization to ensure those changes are made,not to form a new organization and"split the children in this community." He asked the Baseball Club what is best for the kids? Kevin Wishey responded that last year's two teams had a combined record of nine wins and 25 losses and he questioned whether or not that was "good for Eden Prairie kids?" He further stated that the major issue here is whether or not the Eden Prairie Baseball Club is going to get fields from the City of Eden Prairie. In his opinion,the kids on the Baseball Club's team are "travel kids who have earned the right to utilize these fields." Lambert asked Klinkhammer if the Metro Baseball League had determined how many teams Eden Prairie could enter this year? Brad Hewitt explained that in his opinion it didn't make any difference what the Metro League decided because the Eden Prairie Baseball Club is not going to play in the Metro League and had withdrawn their application"a month ago." Dan Klinkhammer was not aware that they had withdrawn their application. Hewett responded that the Eden Prairie Baseball Club was joining the MYBA and will be playing 16 games next year; eight away games and eight home games. Mr. Hewett further stated that in his opinion all of the parents of the children on his team are Eden Prairie taxpayers who deserve the right to have access to an Eden Prairie field;however,if the City does not provide the field he will get a field in Bloomington. Either way his team will be playing next year in the MYBA. Mr. Hewett further stated that Bob Kershaw is the coach of another Eden Prairie 13 year old team that will also be playing the MYBA league in 1997. The MYBA league is a St. Paul based youth baseball league. (Mr. Klinkhammer was under the impression MYBA had folded and wouldn't be operating in 1997.) Brad Hewitt then submitted a proposal that the Eden Prairie Baseball Association reorganize and divide into two organizations, one to represent travel teams and one to represent in-house teams, similar to the Soccer Association and Soccer Club. Three Board members would come from the current Baseball Board and three from the Baseball Club would make up the new Board that would handle all travel teams and the Baseball Association could handle all in-house teams. Drew Bartley indicated that in his opinion the main goal of the Baseball Club is to hire paid coaches to operate select teams that do not have an open or fair selection process. Bartley indicated that he couldn't comment on such a proposal without taking it to the Board of Directors of the Baseball Association. 4 f Lambert asked the Baseball Club if they had a written set of bylaws that addressed many of these issues that they were accusing the Baseball Association of disregarding, such as the coaches selection process,an open voting process that is open to any resident of Eden Prairie, a fair evaluation process, a discipline policy,tax exempt number from the IRS, etc. Brad Hewett indicated that they had all of those things in writing with the exception of a tryout process because they only have one team. Lambert requested that he provide the written documentation to the City as soon as possible. Hewitt committed to provide it to the City on Thursday, December 12. As of this writing, none of the documentation has been provided;however, it will be attached if it is provided in time for the packet. BL:mdd Ball.memoBob96 5 5 • Minnesota Youth 4111 Central Avenue N.E.,Suite 208 • Columbia Heights,Minnesota 55421 �.. Athletic Telephone:(612)781-2220 • Fax:(612)781-1922 Services December 16, 1996 Mr. Kirk Detlefsen 2800 East Cliff Road Burnsville, MN 55337 Dear Mr. Detlefsen: As directed by the Metro Baseball League Board of Directors, I attended the December 11 special meeting of the Eden Prairie Park Board. The sole purpose of this meeting was to gather and digest information pertaining to the standard operating procedures of the Eden Prairie Baseball Association and to address the concerns/ assumptions of Mr. Brad Hewitt, who was representing a small parent group from Eden Prairie. Previously Mr. Hewitt and his constituents had formed an independent 13 year old traveling baseball team, and they have petitioned the Metro Baseball League to accept them as a member team for the 1997 season. They have also made request to the Eden Prairie Park Board for the use of the city-owned playing fields. - A total of 10 people were present at the meeting, including myself. In a nutshell, the EPBA President, Drew Bartley, enumerated and detailed the recent actions taken by the EPBA to address the issues raised by Mr. Hewitt. Bartley explained that the EPBA Board of Directors has • 1) adopted a democratic election process for the Board of Directors. 2) established a"confidential" system for post-season coaches' evaluation. 3) taken the appropriate steps to re-establish their status as a recognized nonprofit organization. 4) revamped.their process of coaches' selection for the traveling program. 5) agreed to have a written disciplinary policy for coaches and players. 6) rewritten their tryout, draft and trade policies. Throughout this two-hour exchange of accusations and explanations, it became apparent to me that the Eden Prairie Baseball Association was being responsive to many of the points previously raised by Mr. Hewitt and his constituents: It was also quite obvious to me that Mr. Hewitt came to this meeting with his own agenda, which was to propose that the basic structure of the EPBA be changed to allow for a separate organization for the in- house program and a separate organization for the traveling program. Toward the end of the meeting, Mr. Hewitt announced that they supposedly had withdrawn their application to play in the Metro Baseball League over a month ago and that his independent team had already been accepted as l.0 December 16, 1996 Mr. Kirk Detlefsen Page Two a member of the MYBA. I found this news to be rather interesting, since you and I had recently attended a meeting of the MYBA communities and they had confirmed that the Rosendahl family had no intention of continuing with the MYBA. According to Mr. Hewitt, the MYBA already has eighteen 13 year old teams paid for the 1997 season. I find this very hard to believe, don't you? In retrospect, since Mr. Hewitt has withdrawn his request to play in the Metro Baseball League, this is now a non-issue for our MBL Board of Directors. However, should they decide to reapply under these same conditions, it would be my personal recommendation that this group be refused admission to the league. I believe that the EPBA has taken appropriate action and have responded in an expedient and responsible manner. I was very impressed with Mr. Bartley's factual account of actions taken and his organized documentation of the process and plan to move forward. To conclude, in my personal estimation, Mr. Hewitt's group leaves the impression that they are not willing to compromise. Additionally, it is my opinion that the actions of this independent team are in conflict with the basic philosophy of the Metro Baseball League. Should you have any further questions, please call me at 781-2220. Best Regards, Dan Klinkhammer MYAS Executive Director cc: Drew Bartley, EPBA President Bob Lambert, Eden Prairie Park& Rec Director Brad Hewitt 7 JAN 02 '97 11:32 FR USL CAPITAL 612 949 0329 TO 9498390 P.02/06 Articles of Incorporation of Eden Prairie Baseball Club We,the undersigned natural persons of the age of twenty-one(21)years or more,for the purpose of fanning a corporation under and pursuant to the provisions of Chapter 317 Minnesota Statutes,known as the Minnesota Nonprofit Corporation Act,do hereby associate ourselves together as a body corporate and adopt the following Articles of Incorporation: ARTICLE I. The name of this corporation shall be Eden prairie Baseball Club. ARTICLE II This corporation is organized exclusively for charitable,religious,educational and scientific purposes, including,for such purposes,the malting of distributions to organizations that qualify as exempt organizations under Section 501(c)(3)of the Internal Revenue Code of 1954(or the corresponding provision of any future United States Internal Revenue Law). ARTICLE in No part of the net earnings of the corporation shall inure to the benefit of or be distributable to its members,directors; officers or other private persons,except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article E.hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda,or otherwise attempting,to influence Iegislation,and the corporation shall not participate in,or intervene in(including the publishing or distribution of statements)any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these Articles,the corporation shall not carry on any other activities not permitted to be carried on(a)by a corporation exempt from Federal income tax under Section 501(c)(3)of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law)or(b)by a corporation contributions to which are deductible under Section 170(c)(2)of the Internal Revenue Code of 1954(or the corresponding provision of any future United States Internal Revenue Law). ARTICLE IV. This corporation chnll have all of the powers granted to nonprofit corporations by the Minnesota Nonprofit Corporation Act,being Chapter 317 of Minnesota Statutes, and the acts amendatory thereof an supplemental thereto_ ARTICLE V. This corporation shall not afford pecuniary gain,incidental or otherwise,to its members. ARTICLE VI. The period of duration of corporate existence of this corporation shall be perpetual. DEC 31 '96 14:18 612 929 2464 PAGE_02 J HN 02 '9Y 11:.J2 LHN I I HL b12 949 0329 TU 9491J.S90 f✓.b.S/Ub ARTICLE VIL The location of the registered office of this corporation is:7760 Carnelian Lane,Eden Prairie, Minnesota 55347. ARTICLEVITL The name and address of each incorporator of this corporation is: James F. Morrison 465 Southdale Office Centre 6600 France Avenue South Edina,MN 55435 ARTICLE IX The first Board of Directors shall be constituted of five(5)Directors who shall represent or be members of the Association and who shall serve until their successors are elected and qualify. The namo and address of each such first Director is: kick Guidarelli 7136 Muirf:eld Lane Eden Prairie,MN 55346 Brad Hewitt 8919 Sylvan Ridge Eden Prairie,MN 55347 Mike Kortum 7730 Atherton Way Eden Prairie,MN 55346 Dan McDonald 7602 Superior Terrace Eden Prairie,MN 55346 Kevin Wishn' 7760 Carnelian Lane Eden Prairie,MN 55347 ARTICLE X_ No member of this corporation shall be liable individually in any respect for corporate obligations_ ARTICLE 7CL This corporation shall have no capital stock. ARTICLE 7CI1 The conditions and regulations of membership and the rights and privileges of members shall be determined and fixed by the By-Laws. 2 DEC 31 '96 14:19 + 6 i 7 ,naA new., J r-11Y UG Jr 11 JC (""([ UUL L. 1I ! If1L OlC 7'-1J YJUGJ IU J•-1JVV JC.1 1 V".• UV • ARTICLE XIII Upon the dissolution of the corporation,the Board of Directors shall,after paying or making provision for the payment of all of the liabilities of the corporation,dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner or to such organization or organizations organized and operated exclusively for charitable.educational,religious or scientific purposes as shall at the time qualify as an exempt organization or organizations wider Section 501(c)(3)of the Internal Revenue Code of 1954(or the corresponding provision of any future United States Internal Revenue Law)or to the Stale of Minnesota or any of its political subdivisions exclusively for public purposes as the Board of Directors shall determine. Any of such assets not so disposed of shall be disposed of by the District Court of the county in which the principal office of the corporation is then located,exclusively for such purposes or to such organization or organizations,as said Court shall determine,which are organized and operated exclusively for such purposes. IN WITNESS WHEREOF,the undersigned,being the sole incorporator of the corporation,has executed these Articles of Incorporation this 27th day of December , 1996. F.Morrison corporator • cdmprr..ri,.�wcks.inc 3 f A A•JG f l' IJJL s_f it A I f 1L U A G J•-f J C.lJG J I U J'4 OJ WYJ I .YJJ,•JLJ Bylaws of Eden Prairie Baseball Club ARTICLE I. PURPOSE The purpose of this Association shall be to encourage and promote youth baseball for children in the City of Eden Prairie;to promote and encourage the development of high qualities of sportsmanship,creativity and achievement in baseball;to provide recreational baseball to all who wish to participate;to urge and promote the creation,development and improvement of facilities for baseball in the City of Eden prairie;to associate and cooperate with other baseball associations and other organizations to further the foregoing purposes;to solicit,collect and receive finds from private and other sources for use in carrying out the foregoing purposes;and to acquire,own,manage and dispose of property of every kind in carrying out the foregoing purposes. ARTICLE IL MEMBERSHIP 1. Any person having a child registered and actively participating in the programs being conducted by this Association. 2. The president shall appoint a membership committee prior to any meeting of the membership consisting of a chairman and at least two other members in good standing eligible to vote at a meeting of the members. The membership committee shall rule on all questions of membership eligibility. 3. The annual meeting of members of the Association for the purpose of electing such directors as are required pursuant to the Bylaws,shall be held on the first Sunday in September in each year or as determined by the Board of Directors. 4. Notice of the annual meeting of the Association shall be given by publication of an announcement in at least one newspaper serving the City of Eden Prairie. 5. Each member in good standing shall have one vote at all meetings of the membership. 6. Those members present at a meeting of the membership shall constitute a quorum. ARTICLE III DIRECTORS 1. The business and property of the Association shall be managed and controlled by the Board of Directors. All Directors must be members of the Association.' 2. The president shall appoint a nominating rnnmlittee consisting of a chairman and at least two members in good standing prior to the annual meeting of the members. The committee shall nominate at least one person for each directorship to be filled and repeat the names of the nominees at the annual moeting. • 3. The number of directors shall be five. At the September 17, 1997 annual meeting of the members,one director shall be elected for a term of three years,two directors shall he elected for a term of —-'• A ' A '^ ,c 612 929 2464 PAGE.05 • two years and two directors shall be elected for a term of three years. Thereafter at each annual meeting of the members vacancies shall be filled. 4. Meetings of the Board of Directors may be called by the president or by any two directors. Notice shall bc given of the time,place and purpose of any such meeting to all directors. 5. An action of the majority of the directors present at a meeting at which a quorum is present shall bc taken as the action of the Board. A quorum shall be a majority of the directors then in office. 6. . Any action that could be taken by the Board may be taken without a meeting when authorized in meeting and signed by all of the directors. 7. Vacancies on the Board of Directors shall be filled by the remaining members of the Board though less than a quorum. The person thus chosen to fill a vacancy shall serve until the next annual meeting of the membership at which meeting thc membership shall elect a director to fill thc unexpired tcrm(if any)of the directors where unexpired term created the vacancy. ARTICLE VII AMENDMENTS 1. These Bylaws may be amended,modified or repealed,in whole or in part,by the members at any meeting of this Association,provided that the members shall have been given due notice of said proposed amendment with the notice of such meeting. 2. These Bylaws may be altered,amended or repealed by a majority vote of the Board of Directors,provided that the Board of Directors shall not make or alter any By-Law fixing their number, qualifications,classifications or term of office. IN WITNESS WHEREOF, the undersigned hereby certifies that the foregoing Bylaws were duly adopted as the Bylaws of the corporation by its first Board of Directors on i 2—L t C • Eden Prairie Baseball Club Its: Chief Executive Officer adcr+r.r..i�WytNrs.IK 2 • '9 r i n'wci ^)Ar A nnrr E e �rIn rJG " 7( 11•J'► rrc UbL I..HF'1 I HL ble 74'J I U 747ti.S7l1 F'.01/161 jhFleet • Leasing A Unit of Associates Lensing.Inc. 8919 Sylvan Ridge •Eden Prairie, MN 55347 • (612)949-0336 • Fax (612)949-0329 December 19, 1996 Mr. Kirk Detlefsen President-Metro League 2800 East Cliff Road Burnsville, Mn_ 55337 Dear Mr_ Detlefsen: I would like to take the time to con-ect a letter that was written by Dan Klinkhammer in which he attempts to recap a meeting that was held in Eden Prairie at our City offices concerning the Eden Prairie Baseball Club's request for field space_ To begin with the meeting was held with two representatives from the EPBA and two representatives from the EPBC along with two Eden Prairie Park council members and our Park Director and his associates_ This meeting was not held to address"Brad Hewitt's"concerns, but the concerns of many parents. I would take more offense to Mr. Klinkhammer's further statement of"It was quite obvious to me that Mr. Hewitt came to this meeting with his own agenda", except that after talking with Mr. Klinkhammer these kind of misguided statements should not surprise me. Mr. Klinkhammer then goes on to discuss the MYBA league as if he has FULL knowledge of their operation (when in fact he is using partial details at best)_ The proposal that Mr. Klinkhammer talks briefly about, was one that not only our group thought was a compromise (three members from each group unite to form new structure) but also other members in attendance of the meeting_ Kirk, as you can tell by Mr. Klinkhammer's own words the EPBA has had numerous problems that brought this action on and we take offense to his veiled threats that because we stand up for what we believe in, and just want a Baseball field, Mr_ Klinkhammer recommends that we not be allowed to play in the Metro Baseball League. Kirk, if you have any questions or want to knowthe truth on what went on in our meeting I recommend you contact anyone else but Mr. Klinkhammer. Sincerely, Brad Hewitt EPBC cc: Bob Lambert-EP Park and Recreation Director Kevin Wishy- President EPBC Jim Morrison Is Unapproved Minutes Parks, Recreation and Natural Resources Commission Monday,January 6, 1997 MOTION: Wilson moved, seconded by Jacobson, to approve the Minutes of the December 2, 1996 Eden Prairie Parks, Recreation and Natural Resources Commission as amended. Motion carried 4-0-2 with abstentions by Hilgeman and Brown. IV. PETITIONS,REQUESTS AND COMMUNICATIONS A. None V. DEVELOPMENT PROPOSALS A. None VI. OLD BUSINESS A. Eden Prairie Baseball Club Request Staff referred the Commission to a memo dated December 20, 1996, from Robert A. Lambert, Director of Parks, Recreation and Facilities; a letter dated December 16, 1996, from Dan Klinkhammer, Minnesota Youth Athletic Services, a fax dated December 31, 1996, from the Eden Prairie Baseball Club; and a letter dated December 19, 1996, from Brad Hewitt, Eden Prairie Baseball Club. Lambert explained at the December 11 meeting representatives of the Eden Prairie Baseball Club(EPBA)were asked if they had bylaws and if they had rules that were addressing the issues that they opposed in the operation of the Eden Prairie Baseball Association(EPBA). The EPBA said they do and would fax it to the City on December 12. It did not come until January 2. It was not actually drafted or incorporated until December 27 so they gave inaccurate statements when they said they had articles of incorporation and bylaws, as well as a tax exempt number on December 11. According to the Articles of Incorporation, they do not have many of the rules that they were accusing EPBA of not having. One of the major concerns of the EPBA was who can vote in the EPBA. In the EPBA's rules, only parents of children that are on the team can vote. However,they have only invited certain children to be on the team and they have not opened it up to the community. Therefore, this is a catch 22 type 2 IL{ Unapproved Minutes Parks, Recreation and Natural Resources Commission Monday,January 6, 1997 of situation. One of the things that EPBA was demanding of the EPBA is that "any resident of the community" should be able to vote for the EPBA Board of Directors. "The only requirement should be 18 years old, resident of the community, and simply have an interest in baseball." This is much looser than the EPBA's own Articles of Corporation. It was very disappointing that they were making numerous demands of the EPBA and then to imply they had rules that covered all those things when, in fact,they did not have anything written and didn't write their own bylaws with the same criteria they demanded of the EPBA. The bottom line is that it was very apparent that a lot of things were said between people that have caused such hard feelings for at least three or four of the parents of the EPBA that they're going to provide their own team no matter what. They want to see that the EPBA makes the changes and operates with the changes before they would go back to that organization. The City does not have detailed enough standards or definitions of priorities to pick between two local athletic associations. Staff recommended finding a field for the EPBA for next year as a one year deal only. This would allow the Parks Commission to work with representatives of all the different associations on standards of field usage and a much more detailed definition of priorities. The City has to get more involved. Staff believes they can offer the EPBA one field use per week at Franlo Park for games or practice. Jacobson commented he shared the same feelings with Lambert about the meeting that EPBA was misleading about their documents. Bowman said he was very disappointed in the EPBA's practices and policies. He believes if the Park and Recreation Department was more involved in reviewing what the policies were, this whole thing could have been avoided. He was also disappointed in the lack of adequate policies they said they had and was concerned about whether they came up with a tax status number. They have one group accusing a number of items which they appear to be just as bad or worse. He supported staffs recommendation as a single one year deal only until the City gets their policies and procedures set in place. Lambert noted the EPBA has not presented a tax number yet, and it is unlikely they could have one for several months if they were incorporated on December 27. 3 15" Unapproved Minutes Parks, Recreation and Natural Resources Commission Monday,January 6, 1997 Koenig was concerned about setting a precedent for the other athletic associations. Lambert disagreed because this is decision is for a one time basis only. They don't have policies and are now going to develop policies so from here on anything prior to the policy is null and void. Wilson commented there isn't any question that the EPBA doesn't have a tax number because they were only incorporated on the 27 of December. The problem with the EPBA is even though they have lots of house teams, they have a limited number of travel teams relative to maybe the number of travel teams that hockey has. Hockey has a book of policies and procedures that's as thick as a phone book so they can deal with all the things that come up. Hilgeman stated she was uncomfortable with staffs recommendation because the memo says the fields will have to be taken away from another organization like girls' softball. This just isn't fair to them. There needs to be one season of cooling off and they should do it in Bloomington like they said they would if they don't get a field. Lambert explained last year they opened up Miller Park and gave girls' softball four lighted fields which is equivalent to eight fields. They booked a lot of those fields and gave single teams an entire field for a season. That team, in effect, got seven day exclusive use every week for a team that might use it one or two days a week. This is one of the reasons for having some standards on how many uses per week each team is going to get. The Parks Commission and the City Council should decide this, not the have athletic associates dictate it to the City. Hilgeman noted she now supported staffs recommendation based on Lambert's assurance they will be utilizing space that was not fully utilized before. Brown commented these kids played last year in the travel team league in Eden Prairie. He said if the City is going to have a trial why would it not be equally fair to ask the EPBA to give the EPBA another year trial. The EPBA made the changes the EPBA was asking for. He was disappointed about how the adults acted since they are supposed to be teaching sportsmanship. He suggested giving the EPBA, with their changes, a year trial with an open door that any member of the club, any team player, or any parent could come and complain and let the City know what's going on. After all, there has been years of successful operation up to this point. He doesn't like people making demands to the Commission. They need to say the City runs the fields. He was not in favor of giving a year trial and they would be giving in to a policy that he feels is not conducive to the way the City should run. 4 �(p Unapproved Minutes Parks, Recreation and Natural Resources Commission Monday,January 6, 1997 He needs to look at 2000 kids and not be worried about 20. He suggested delaying a vote on this until further information. Hilgeman noted that the meeting on December 11 was an attempt to see if that was a possibility for the EPBA to give the EPBA that one year trial. It's water under the bridge and it's not going to happen. Lambert said the Commission would not receive any new information if they delay the vote. The City Council gets this in two weeks and the Commission needs to make a decision. He noted what has kept limitations on travel teams hasn't been facilities so much as it has been talent. The association decides how many travel teams they want based on how many teams they think could be competitive in those leagues. The Commission has to remember these people are all volunteers. They volunteer a lot of their time to provide recreation for these kids. A lot of them are on the Board of Directors for years because you can't get that many people that are going to volunteer that much of their time. Even though the EPBA may have evolved into "a good old boys" club over the years, it was not done with malice or intentionally. They are making changes very quickly. MOTION 1: Brown moved that the Commission refuse the request of the Eden Prairie Baseball Club, that the City can not supply a field due to the fact they may not have any. The motion failed for lack on a second. Koenig expressed concerned about miscellaneous use of the fields for company use or neighborhood use. Lambert replied the only field they have tried to keep open and not reserve for athletic use is the field at Staring Lake Park. They keep that open for company picnics, family reunions, and things of that nature. Every other field that is in playable condition is really reserved for the athletic association's use. MOTION 2: Brown moved, seconded by Koenig, to deny the Eden Prairie Baseball Club's request and ask them to wait until the Eden Prairie Baseball Association and the Eden Prairie Softball Association come up with their total numbers to see if there is a field available; and if the fields are available, there will be one usage available per week per team in the Eden Prairie Baseball Club. Motion failed 3-3 with the no votes by Bowman, Jacobson, and Wilson. 5 Unapproved Minutes Parks, Recreation and Natural Resources Commission Monday,January 6, 1997 MOTION 3: Wilson moved, seconded by Bowman, to accept staffs recommendation to give the Eden Prairie Baseball Club one summer season of one field use per week, and that they can not host a free tournament in Eden Prairie during that time. Motion carried 4-2 with the no votes by Brown and Koenig. Brown requested that all the motions be forwarded to the City Council and include the specifics as stated. B. Commission Work Plan Update Lambert indicated the Parks Commission will be meeting with the City Council for their annual joint meeting to discuss the Work Plan. He reviewed the proposed Work Plan and the objectives included in the packet with the Commission to see if they had any revisions to be made. It was noted one item not listed was the Deer Reduction Program which this year is the third year of it. A three year program was approved to evaluate it in three years which at the end of this winter will be the end of the three years. He suggested a report be made that evaluates each area to determine a recommendation of either continuing the program or modifying the program. He did not recommend bringing that committee together again. There is not enough information about that program to discuss at the joint meeting. Hilgeman was concerned that Top View Park was not listed and it should be. The residents brought forth a petition back in 1993 and it has not been answered yet. Lambert said they have a lot of petitions they have not been able to respond to. He noted the City said they would take the playground equipment from the Senior Center area and move it there, and then it was determined the equipment didn't meet safety standards. That was voted by the Parks Commission and the City Council. Hilgeman said it's a matter of principle and is something that's not going to cost much money, $10,000 at the most. She recommended Top View Park to be added to the list as M. 6 lY • CITY COUNCIL AGENDA DATE: SECTION: Reports of Officers January 7, 1997 DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Human Resources, Community Information and City Manager Performance Review XI. B.2. Services Requested Action: Council is asked to approve the 1997 Schedule for the City Manager's Performance Review Process and the Mayor is asked to designate two Councilmembers to serve as the Performance Evaluation Team. Background: The process and annual timing for the City Manager's Performance Review was established by the City Council in 1995. The process provides for performance input by ALL Councilmembers, selected staff and multiple community organization representatives. A Performance Evaluation • Team consisting of two Councilmembers will be appointed by the Mayor at the first meeting in January. The Evaluation Team, with assistance from the Director of Human Resources, is responsible for collecting the performance input, developing the Performance Summary, and presenting a salary recommendation for City Council approval. • hr\council a1296-2.wpd\bmm Rev 12/31/96 • CITY MANAGER ANNUAL PERFORMANCE REVIEW 1997 Process and Time line January 7th Council meeting: Mayor appoints two Councilmembers to the Performance Evaluation Team. mid-January: City Manager provides Mayor and Councilmembers with a year-end performance results report. mid-January to mid-February: Completion of Performance Questionnaires by Council, Staff and Community members. mid-February: Council Evaluation Team meets with Director of Human Resources to review performance • questionnaires, prepare the summary evaluations and the annual salary recommendations. March 4th Council meeting: Council Evaluation Team presents Performance Review report and salary recommendations for City Council approval. Salary increase is processed effective March 1. • natalie's disk\cm rcview cm-rev97.wpd\bmm rev 12/31/96 • CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar January 7, 1997 DEPARTMENT: ITEM DESCRIPTION: ITEM NO. Human Resources, Resolution Designating the Official Community Information Meeting Dates, Time and Location for IV. & Services Board and Commission Meetings in 1997 Requested Action: Approve Resolution No. designating the official meeting dates, time and location for City Council appointed Boards and Commissions during 1997. Background: City Code Section 2.10 Boards and Commissions Generally states "Each board and • commission shall hold its regular meetings at a time established and approved by the Council." • Form cVu1council\al296-I.wjx1 Rev 12/31/96\bnun CITY OF EDEN PRAIRIE ✓ HENNEPIN COUNTY, MINNESOTA • RESOLUTION NO. A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES,TIME AND LOCATION FOR CITY COUNCIL APPOINTED BOARDS and COMMISSIONS IN 1997. BE IT RESOLVED, that the City Council of the City of Eden Prairie, Minnesota, that City Council appointed Boards and Commission will meet in the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota as scheduled below. Any regularly-scheduled commission meeting which occurs on a day when elections are held within the city limits of Eden Prairie will begin at 8:00 p.m. Robert's Rules of Order will prevail. Board / Commission Schedc ed.Meeiing:Tmte Arts Commission 3rd Tuesday/7:15 p.m. Board of Adjustments and Appeals 2nd Thursday/7:30 p.m. Board of Review April-May/to be announced/7:00 p.m. 2nd Thursday/7:00 p.m. Environmental &Waste Management Commission 4th Thursday/optional meeting April,June, Sept., &Dec. 1997 Ell Flying Cloud Airport Advisory Commission / 1st Wed./7:00 p.m. Heritage Preservation Commission 3rd Monday/7:15 p.m. 2nd Tuesday/7:00 p.m. Human Rights &Diversity Commission 4th Tuesday/optional meeting Housing,Transportation& Social Services Board 1st Thursday/7:00 p.m. 3rd Thursday,optional meeting Parks;Recreation&Natural Resources Commission 1st&3rd Monday/7:00 p.m. Planning Commission 2nd&4th Monday/7:00 p.m. ADOPTED by the Eden Prairie City Council this 7th day of January 1997. Jean Harris, Mayor A'I hST: • John D. Frane, City Clerk Rw`12 / 96 Vv / iJ.U