HomeMy WebLinkAboutCity Council - 04/19/2011 AGENDA
CITY COUNCIL WORKSHOP
& OPEN PODIUM
TUESDAY,APRIL 19, 2011 CITY CENTER
5:00—6:25 PM, HERITAGE ROOM II
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Heritage Room II
I. HISTORICAL SOCIETY UPDATE
Council Chamber
II. OPEN PODIUM
III. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY,APRIL 19, 2011 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Public Works Director Eugene Dietz, City Planner
Michael Franzen, Community Development Director Janet Jeremiah, Parks and Recreation
Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
II. COLOR GUARD/PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. HENNEPIN COUNTY LIBRARY UPDATE
B. TOUR DE TONKA PRESENTATION
C. ARBOR DAY PROCLAMATION
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 15, 2011
B. CITY COUNCIL MEETING HELD TUESDAY,MARCH 15, 2011
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. APPROVE AMENDMENT TO EDEN PRAIRIE FIREFIGHTER RELIEF
ASSOCIATION BYLAWS
C. AWARD CONTRACT FOR COMMUNITY CENTER STANDBY
GENERATOR
D. PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR FLYING
CLOUD ATHLETIC FIELD EXPANSION CONSTRUCTION SERVICES
CITY COUNCIL AGENDA
April 19, 2011
Page 2
E. PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR RICE
MARSH LAKE TRAIL CONSTRUCTION SERVICES
F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BRAUN
INTERTEC CORPORATION FOR CONSTRUCTION TESTING
SERVICES AT FLYING CLOUD FIELD EXPANSION PROJECT
G. AWARD CONTRACT FOR 2011 STREET STRIPING TO AAA STRIPING
SERVICE COMPANY
H. AWARD CONTRACT FOR 2011 BITUMINOUS CRACKSEALING TO
PRECISION SEALCOATING INC.
I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR
RECONSTRUCTION OF MITCHELL ROAD SOUTH OF CSAH 1
(PIONEER TRAIL)
J. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLUE
WATER SCIENCE FOR 2011 WATER QUALITY MONITORING
PROGRAM
K. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF INC.
FOR FINAL DESIGN AND CONSTRUCTION SERVICES FOR REPAIR
OF THE NEILL LAKE BERM
L. AWARD CONTRACT TO REPLACE METAL ROOF AT CITY CENTER
BUILDING TO JOHN A DALSIN AND SONS ROOFING
M. APPROVE LEASE AGREEMENT WITH FLAGSHIP BANK FOR
AUTOMATED TELLER MACHINE (ATM)AT CITY CENTER AND
COMMUNITY CENTER
N. APPROVE 2010 UNBUDGETED FUND TRANSFERS
O. APPROVE PROCLAMATION FOR STANDUP FOR KIDS FOUNDATION
IX. PUBLIC HEARINGS/MEETINGS
A. WEDDING DAY DIAMONDS by Tanek, Inc. Planned Unit Development
Concept Amendment on 0.69 acres, Planned Unit Development District Review on
0.69 acres and Zoning District Amendment within the Commercial Regional
Service Zoning District on 0.69 acres. Location: 8320 Crystal View Rd.
(Resolution for PUD Concept Review, Ordinance for PUD District Review and
Zoning District Amendment)
B. REDSTONE AMERICAN GRILL by Jim Sultany. Planned Unit Development
Concept Amendment on 2.97 acres, Planned Unit Development District Review on
2.97 acres, and Zoning District Amendment within the Commercial Regional
CITY COUNCIL AGENDA
April 19, 2011
Page 3
Service Zoning District on 2.97 acres.Location: 8000 Den Road. (Resolution for
PUD Concept Review, Ordinance for PUD District Review and Zoning District
Amendment)
C. FIRST READING OF AN ORDINANCE AMENDING CITY CODE
CHAPTER 11 RELATING TO DEFINITIONS FOR CAST STONE,
CULTURED STONE,ARCHITECTURAL PRECAST AND PRECAST
CONCRETE PANEL
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Readers Digest Donation—Mayor Tyra-Lukens
B. REPORT OF CITY MANAGER
1. Earl Willford Award
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Modification of Housing Rehab Loan Repayment Agreement
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. CLOSED SESSION TO DISCUSS POTENTIAL LITIGATION
XVII. ADJOURNMENT
ANNOTATED AGENDA
DATE: April 15, 2011
TO: Mayor and City Council
FROM: Rick Getschow, City Manager
RE: City Council Meeting for Tuesday, April 19, 2011
TUESDAY, APRIL 19, 2011 7:00 PM, COUNCIL CHAMBER
I. ROLL CALL /CALL THE MEETING TO ORDER
II. COLOR GUARD/PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the first
and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you
wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by
noon of the meeting date with your name,phone number and subject matter. If time permits
after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers.
Open Podium is not recorded or televised. If you have questions about Open Podium, please
contact the City Manager's Office.
IV. PROCLAMATIONS/PRESENTATIONS
A. HENNEPIN COUNTY LIBRARY UPDATE
Dillon Young, Head Librarian at Eden Prairie Library, will present an
update for the Council.
B. TOUR DE TONKA PRESENTATION
Tim Litfin with Minnetonka Continuing Education will give an overview
of the upcoming Tour de Tonka.
C. ARBOR DAY PROCLAMATION
Mayor Tyra-Lukens will read the proclamation.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
ANNOTATED AGENDA
April 19,2011
Page 2
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 15, 2011
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 15, 2011
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A-O on the Consent Calendar.
A. CLERK'S LICENSE LIST
B. APPROVE AMENDMENT TO EDEN PRAIRIE FIREFIGHTER RELIEF
ASSOCIATION BYLAWS
C. AWARD CONTRACT FOR COMMUNITY CENTER STANDBY GENERATOR
D. PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR FLYING
CLOUD ATHLETIC FIELD EXPANSION CONSTRUCTION SERVICES
E. PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR RICE
MARSH LAKE TRAIL CONSTRUCTION SERVICES
F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BRAUN
INTERTEC CORPORATION FOR CONSTRUCTION TESTING SERVICES AT
THE FLYING CLOUD FIELD EXPANSION PROJECT
G. AWARD CONTRACT FOR 2011 STREET STRIPING TO AAA STRIPING
SERVICE COMPANY
H. AWARD CONTRACT FOR 2011 BITUMINOUS CRACKSEALING TO
PRECISION SEALCOATING INC.
I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR
RECONSTRUCTION OF MITCHELL ROAD SOUTH OF CSAH 1 (PIONEER
TRAIL)
J. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLUE WATER
SCIENCE FOR 2011 WATER QUALITY MONITORING PROGRAM
K. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF INC. FOR
FINAL DESIGN AND CONSTRUCTION SERVICES FOR REPAIR OF THE
NEILL LAKE BERM
ANNOTATED AGENDA
April 19,2011
Page 3
L. AWARD CONTRACT TO REPLACE METAL ROOF AT CITY CENTER
BUILDING TO JOHN A DALSIN AND SONS ROOFING
M. APPROVE LEASE AGREEMENT WITH FLAGSHIP BANK FOR AUTOMATED
TELLER MACHINE (ATM) AT CITY CENTER AND COMMUNITY CENTER
N. APPROVE 2010 UNBUDGETED FUND TRANSFERS
O. APPROVE PROCLAMATION FOR STANDUP FOR KIDS FOUNDATION
IX. PUBLIC HEARINGS/MEETINGS
A. WEDDING DAY DIAMONDS by Tanek, Inc. Planned Unit Development Concept
Amendment on 0.69 acres, Planned Unit Development District Review on 0.69 acres
and Zoning District Amendment within the Commercial Regional Service Zoning
District on 0.69 acres. Location: 8320 Crystal View Rd. (Resolution for PUD Concept
Review, Ordinance for PUD District Review and Zoning District Amendment)
Official notice of this public hearing was published in the April 7, 2011,Eden Prairie
News and sent to 20 property owners.
Synopsis: This project is a 3,224 square foot mezzanine addition to the existing
building. The mezzanine level is above the existing parking lot. Based on the total
square feet for the building a total of 33 spaces are required. The plan shows 33 spaces.
The building meets the exterior material requirements for 75% face brick, glass, and
natural stone. Rooftop mechanical screening and brick trash enclosure are proposed.
The 120-Day Review Period Expires on July 1, 2011. The Planning Commission voted
7-0 to recommend approval of the project at the March 28, 2011 meeting.
MOTION: Move to:
• Close the Public Hearing; and
• Adopt the Resolution for Planned Unit Development Concept
Amendment on 0.69 acres; and
• Approve 1st Reading of the Ordinance for Planned Unit Development
District Review and Zoning District Amendment within the
Commercial Regional Service Zoning District on 0.69 acres; and
• Direct Staff to prepare a Development Agreement incorporating Staff
and Commission recommendations and Council conditions.
B. REDSTONE AMERICAN GRILL by Jim Sultany. Planned Unit Development
Concept Amendment on 2.97 acres, Planned Unit Development District Review on 2.97
acres, and Zoning District Amendment within the Commercial Regional Service Zoning
District on 2.97 acres.Location: 8000 Den Road. (Resolution for PUD Concept
Review, Ordinance for PUD District Review and Zoning District Amendment)
ANNOTATED AGENDA
April 19,2011
Page 4
Official notice of this public hearing was published in the April 7, 2011, Eden Prairie
News and sent to 16 property owners.
Synopsis: This project is a 1,000 square foot banquet room addition to the existing
building. The project requires two waivers:
• A shoreland setback waiver from 200 feet to 110 feet.
• An impervious surface waiver from .734 to .737 or 389 square feet.
In 2001 the City granted a shoreland setback waiver to 60 feet for the existing building.
Reasons to consider the waiver are that the addition is further from the lake than the
existing building; and the proposed setback is consistent with other setbacks for existing
buildings adjacent to the lake. In 2001 an impervious surface waiver was granted based
on mitigation which was the construction of a treatment pond. The plan has been revised
to increase the stormwater pond size to show mitigation for increased impervious surface.
The 120-Day Review Period Expires on July 15, 2011. The Planning Commission
voted7-0 to recommend approval of the project at the March 28, 2011 meeting.
MOTION: Move to: - 1
• Close the Public Hearing; and
• Adopt the Resolution for Planned Unit Development Concept Amendment
on 2.97 acres; and
• Approve 1st Reading of the Ordinance for Planned Unit Development
District Review and Zoning District Amendment within the Commercial
Regional Service Zoning District on 2.97 acres; and
• Direct Staff to prepare a Development Agreement incorporating Staff and
Commission recommendations and Council conditions; and
• Approve and Authorize Issuance of a Grading Permit for Redstone
American Grill project subject to release by the City Engineer upon
determination that the final contract documents conform to plans stamp
dated April 14, 2011, as approved by the City Council; and
• Approve and Authorize Issuance of a footing and foundation permit for
the Redstone American Grill project subject to release by the Chief
Building Official that the building permit conforms to plans stamp dated
April 14, 2011, as approved by the City Council.
C. FIRST READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 11
RELATING TO DEFINITIONS FOR CAST STONE, CULTURED STONE,
ARCHITECTURAL PRECAST AND PRECAST CONCRETE PANEL
Official notice of this public hearing was published in the April 7, 2011,Eden Prairie
News.
ANNOTATED AGENDA
April 19,2011
Page 5
Synopsis: This code amendment is adding cast stone, cultured stone, architectural
precast, and precast concrete panel to the list of exterior materials in the 75% category
in Commercial, Office, Town Center, High Density and Public Zoning Districts.
The reasons for doing this are as follows:
• Looks like real stone.
• There are a variety of colors, textures and shapes available.
• Flexibility for the architect.
• Cost savings for the developer/owner.
• Environmentally friendly.
MOTION: Move to:
• Close the Public Hearing; and
• Approve 1st Reading of the Ordinance to amend City Code Section
chapter 11, section 11.02 by the addition of definitions for cast
stone, cultured stone, architectural precast and precast concrete
panel; amending section 11.03, subdivision 3. k relating to
architectural standards; and adopting by reference city code
chapter 1 and section 11.99, which among other things contain
penalty provisions.
X. PAYMENT OF CLAIMS
MOTION: Move approval of the Payment of Claims as submitted (Roll Call Vote).
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Readers Digest Donation—Mayor Tyra-Lukens
Synopsis: The Reader's Digest"We Hear You America"made a stop at City
Center on April 13 to present a$1,000 "stimulus"to the City. Reader's Digest
hit the road for a 100-city RV tour on a journey designed to showcase the
"Best in America"in January. The cross-country trek is taking the RV through
100 towns in 100 days, providing promotional and financial stimulus to help
cities counter the quality of life cuts triggered by the economic downturn.
MOTION: Move to accept the donation from Readers Digest in
the amount of $1,000.
ANNOTATED AGENDA
April 19,2011
Page 6
B. REPORT OF CITY MANAGER
1. Earl Willford Award
Synopsis:_On Wednesday, April 13, the City of Eden Prairie received the
Earl Willford Labor Management Cooperation and Partnership Award. Each
year the Twin City Area Labor Management Council (TCLMC)presents this
award at their annual meeting. This Award is named to honor the memory
and work of Earl Willford, who was the Director of the Twin City Area Labor
Management Council Labor Management Programs at the Minnesota Bureau
of Mediation Services. At the Council meeting I will provide a brief summary
of the award we have received for this year.
No action is requested. This is an informational item.
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Modification of Housing Rehab Loan Repayment Agreement
Synopsis: For over 20 years the City's Housing Rehab Loan program
included a 5% simple interest rate which accrued for a period of ten years.
Staff is recommending eliminating the interest as it is no longer competitive
and may be stifling homeowner participation because lower interest rates are
available elsewhere. Also, the value of the repairs and improvements (e.g.,
new roof shingles) tend to depreciate over time, while the interest results in a
higher repayment than the cost of the original rehabilitation.
The Rehab Loan Program utilizes federal CDBG funds and repayments from
previous loans. There are currently 72 rehab loans open. Of those, 15 no
longer accrue interest. The remaining 57 would cease accruing interest as of
the date of Council action. Rehab loan holders would be notified of the
change in the terms and asked to sign a loan modification statement. The
Repayment Agreement would be modified to eliminate the accrual of interest.
Future loans would not be subject to interest.
A comparison of rehab loan programs:
Housing Rehabilitation Loan Programs
Maximum Interest Forgivable
Eden Prairie $30,000.00 5% No
Minnetonka $20,000.00 0% Yes/10yrs
Plymouth $20,000.00 0% Yes/20yrs
Bloomington $35,000.00 5% No
Richfield $30,000.00 0% No
Woodbury $25,000.00 3% No
St Louis Park $20,000.00 0% Yes/15yrs
ANNOTATED AGENDA
April 19,2011
Page 7
MOTION: Move to: Approve the modification of the Housing
Rehab Loan Repayment Agreement, which eliminates the 5%
interest rate.
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. CLOSED SESSION TO DISCUSS POTENTIAL LITIGATION
XVII. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
ITEM NO.: IV.C.
PROaA 914A VOW
ARBOcR JAT— May 7, 2011
City of Eden Prairie
Hennepin County, Minnesota
tr 4, 1
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day,was first observed with the planting of
more than a million trees; and
WHEREAS,Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water,
cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and
provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper,wood for homes, fuel for
our fires and countless other wood products; and
WHEREAS,trees,whenever they are planted, are a source of joy and spiritual
renewal; and
WHEREAS, Eden Prairie has been recognized as a Tree City USA by the National
Arbor Day Foundation and desires to continue its tree planting ways.
NOW, THEREFORE, I, Nancy Tyra-Lukens, Mayor of the City of Eden Prairie,
Minnesota, do hereby proclaim May 7, 2011, as Arbor Day in the City of Eden Prairie, and
urge all citizens to support efforts to protect our trees and woodlands and to support our
city's urban forestry program; and
FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the
well being of present and future generations.
ADOPTED by the Eden Prairie City Council on April 19, 2011.
Nancy Tyra-Lukens, Mayor
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP
& OPEN PODIUM
TUESDAY,MARCH 15, 2011 CITY CENTER
5:00—6:25 PM, HERITAGE ROOM II
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: Interim City Manager Jay Lotthammer, Police Chief Rob Reynolds, Fire Chief
George Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz,
City Attorney Ric Rosow, and Recorder Lorene McWaters
MPCA STAFF: Jeff Lewis, Doug Day, Peter Tiffany, and Tom Newman
Heritage Room II
I. FLYING CLOUD LANDFILL UPDATE WITH MPCA
Jeff Lewis presented an update to the City Council on the Flying Cloud Landfill. Lewis
said the MPCA's Closed Landfill Program (CLP) was created in 1994 as an alternative to
the Federal Superfund cleanup program. The CLP currently manages 112 closed
landfills, including Flying Cloud Landfill. Lewis reviewed the history of Flying Cloud
Landfill, including court proceedings that resulted in the landfill being closed in 1988.
He said the gas extraction system was expanded in 1992, and the current cover was
completed in 1993.
In 1995, BFI and the MPCA entered into a binding agreement in which BFI retained
ownership of the 240 acre landfill, maintained gas rights and continued business
operations on-site. The MPCA retained long-term care responsibility for the landfill.
Lewis said the MPCA began transfer of the Flying Cloud Landfill property(except for
the 24-acre parcel on which BFI maintains business operations) and gas rights to the State
of Minnesota in 2010.
Lewis said the Flying Cloud Landfill was closed quickly, and the cover slopes are
inadequate. Differential settling is causing ponding and has disrupted gas collection.
Lewis said the MPCA must perform remediation work at the Flying Cloud Landfill in the
near future. This will involve peeling back the top layer of soil, consolidating the waste
footprint, resloping the cover to facilitate drainage, installing a synthetic cover and new
gas extraction system, and seeding of the area with permanent grasses. He estimated this
work will take about 12 months to complete.
City Council Workshop Minutes
March 15, 2011
Page 2
Lewis said the MPCA also needs to address issues at the Hopkins Landfill, which was
closed in 1980. It is considered a high risk site because multiple residences are within 90
feet of the waste area. The active gas system is deteriorating and the landfill has a
permeable cover.
Lewis said MPCA contracted with Wenck Associates in 2010 to evaluate remediation
alternatives at the Flying Cloud and Hopkins landfills. Lewis said two acceptable
alternatives were identified. The first alternative involves consolidating the waste foot
print at both the Flying Cloud and Hopkins sites, installing synthetic covers over each
footprint, and installing gas collection systems at each landfill. The estimated cost for
this alternative is $20.5 million.
The second alternative involves consolidating the waste footprint at Flying Cloud,
moving the waste from the Hopkins Landfill to Flying Cloud, and installing a synthetic
cover and active gas collection system at Flying Cloud. This alternative will cost about
$27.2 million. Although this alternative is more expensive, the MPCA expects to make
up the difference in operations and maintenance savings over the long term.
Lewis said the MPCA has the authority to consolidate the waste already at the Flying
Cloud Landfill, and they have determined this work must be completed in the near future.
City Council approval would be required to move the Hopkins waste to Flying Cloud. He
said moving the Hopkins waste to Eden Prairie would add two months to the project
schedule.
Lewis said moving the Hopkins waste to Eden Prairie would free up 37 acres of
developable land in Hopkins. He noted that the site is very close to the proposed LRT
line. Consolidating the two waste sites would also result in generation of enough gas at
Flying Cloud to produce energy.
Council Member Case asked whether or not landfill mining is feasible. Lewis said in
most cases waste is mixed in with such a large volume of dirt that it is very difficult to
extract usable materials. Florida is one of only two states that have mined landfills and it
has been very costly.
Council Member Nelson asked what toxins and contaminants are in the landfills, and
what dangers they might pose when exposed. She also asked about odors. Peter Tiffany
said he expects there will be odors from the exposed waste, but it is more of a nuisance
issue rather than a health risk. The MPCA will stage the work so that as much work as
possible is completed in the winter when odors will be less of a problem.
Nelson asked how many truck loads would be involved in moving the Hopkins waste to
Flying Cloud. Tiffany said it would require about 115 truck round trips per day for the
duration of the project. Nelson asked if there would be odors from the trucks. Tiffany
said there would be odors.
Council Member Butcher Wickstrom said she was a Council Member in the late 1980s
when the landfill controversy took place. She said many people who lived in Eden
Prairie at that time still have strong negative feelings about the landfill. Butcher also said
City Council Workshop Minutes
March 15, 2011
Page 3
dangerous contaminants were found in some wells at that time. She asked what the
situation is today. Lewis said contaminants do not exceed drinking water standards.
Rosow asked if the MPCA's proposed work would include pulling back waste from the
bluffs. Lewis said waste would be pulled back from the boundary, and the bluff would
have to be rebuilt.
Council Member Case asked why the people of Eden Prairie would want to agree to
taking waste from Hopkins Landfill. Lewis said there is no specific benefit to Eden
Prairie; however, Flying Cloud Landfill will have to be opened in any case.
Council Member Aho asked if there are any alternatives to opening the landfill and doing
all of the work at one time. Lewis said one option that was studied involved bringing in
fill to build up the slopes; however, this alternative was found to be cost prohibitive.
Mayor Tyra-Lukens said she feels this topic requires more discussion. She has many
questions she would like to have answered before making any kind of decision. Council
Member Case suggested scheduling another workshop on this topic.
II. FLOOD PREPARATION UPDATE
Mayor Tyra-Lukens asked Fire Chief Esbensen to address this topic during the City
Council meeting, since they were running short of time during the Workshop.
Council Chamber
III. OPEN PODIUM
A. John Mallo
Mr. Mallo addressed the City Council on concerns he has with equipment use at
the woodworking shop at the Senior Center. Mallo also presented some issues he
has regarding funding for the Veterans Memorial. Interim City Manager Jay
Lotthammer noted that he and the Mayor have scheduled a meeting with Mr.
Mallo on Friday to discuss his concerns. Council Member Nelson also offered to
attend this meeting.
IV. ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, MARCH 15, 2011 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Ron Case, and Kathy Nelson
CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Gene Dietz,
Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder
Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:05 PM. All Council Members were
present.
II. COLOR GUARD/PLEDGE OF ALLEGIANCE
Mayor Tyra-Lukens thanked Cub Scout Pack 597, sponsored by St. Andrews Lutheran
Church, for presenting the colors.
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. EDEN PRAIRIE READS UPDATE
Jeanne Zetah, Sue Stewart and Molly Koivumaki provided an update of the current
Eden Prairie Reads selection, Outcasts United, a book about refugee soccer players.
Ms Zetah said there will be a panel presentation on April 26 in the Heritage Room
at City Center with four panelists from different countries who will discuss their
experiences as refugees in this area.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Lotthammer added Item XIV.B.1. Update on Health Insurance
MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda as
amended. Motion carried 5-0.
XIV. REPORTS
G. REPORT OF FIRE CHIEF (Taken out of sequence)
Tyra-Lukens said our hearts go out to the people of Japan as their government deals
with the crisis there.
CITY COUNCIL MINUTES
March 15,2011
Page 2
Chief Esbensen distributed copies of the Flood Response Policy for Eden Prairie.
He said the last major flood event was the 1987 storm when we received a total of
16-17 inches of rain. He said this year we expect Hwy 61 west of Lions Tap to
close as well as Riverview Road. The Nine Mile Creek Watershed District looked
at the potential impact on Bryant Lake and,based on a series of assumptions,
identified several properties there that have potential for flooding. He reviewed the
location of those properties and said we have an inventory of sandbags, sand, and
poly that could be used to help protect the properties. He said the City would
supervise the construction of levees but would not provide the labor.
Esbensen said we will mail information to those in the Bryant Lake neighborhoods
who have private water wells. Tyra-Lukens asked if we have emails for people who
live in that area. Esbensen said we are looking at the Code Red system to see if we
have information on these properties. Tyra-Lukens thought it was wise to use the
Code Red system and it may encourage people to sign up for the system.
Nelson asked if the City has responsibility for getting rid of the polluted sand if
sandbags are needed. Esbensen said our policy talks about the residents bringing
the bags back to the curb line. Nelson asked if we have any idea of the cost to do
that. Dietz said we would not incur a great deal of cost, and there is a demolition
landfill in Shakopee where we could dispose of the sand.
Nelson said she has received emails about flood insurance and asked if people need
to worry about that here in Eden Prairie. Esbensen said our building code specifies
a building should be a foot or two above the 100-year flood level. He said this
model is one possible scenario and if we get a different one the situation would
change. He noted Bryant Lake does not flood regularly so this is taking a worst
case scenario. He said each homeowner needs to make the decision to determine
what their level of risk is. The City can't make absolute statements about the need
for flood insurance.
Case said some residents have had situations with NURP ponds where the water
came within 10-15 feet of backyards. He asked if we have a list of problematic
areas from the last ten years so we could mail information to those residents.
Esbensen said the Public Works Department is very diligent in tracking those
situations.
Butcher Wickstrom thanked Mr. Esbensen for being very forward thinking and
proactive on this. She was happy that we have trained our CERT volunteers to
respond to situations like this. She thought it would be good to put the information
on the website so people are aware of it. Esbensen said we have not yet put it on the
website pending the Council's approval of the policy.
Lotthammer said the policy somewhat falls under some of our standard operating
procedures; however, in the past we have had the policies concurred with by
motion of the City Council.
CITY COUNCIL MINUTES
March 15,2011
Page 3
Aho said this is based on a possible scenario, and there is no way to perfectly
predict what will happen. He understood it is good for the City to say we will
provide sandbags and materials and help coordinate the efforts. His concern is that
if something did happen that was truly extraordinary and affected a large number of
properties, we may be putting ourselves at risk where we may not be able to
provide materials and expertise to all the properties. Esbensen said they have
ramped up their sandbag inventory by a factor of three. There are all kinds of wild
card scenarios where we wouldn't have enough sandbags. Aho said his only
concern is that we may be putting the City at risk if we state our policy is to
provide materials and we then get caught short.
Tyra-Lukens asked if Mr. Aho was suggesting that the policy should have some
caveat regarding the sandbag material being available for those properties that are
identified as possible flooding locations. Aho thought there should be some way to
put a limit on our liability.
Rosow said the policy could be modified so that the Director of Emergency
Management is designated as the responsible authority in the City to manage
distribution of sandbags and sand materials and state that the City will endeavor to
provide materials to the extent possible within its resources, including financial.
Dietz said in his 30 years with the City we have never had spring flooding as a
result of snow melt. This scenario could happen, but this is based on a ten-day
snow melt with a record April rainfall on top of it. He maintained that we were
tested by the super-storm and we should not think doomsday. The drainage system
in Eden Prairie was based on a Comprehensive Guide Plan that assumed we would
grow to 100,000 in population so we have a level of conservative design in the
system. We had very little flooding in the super-storm of 1987. He thought it is
important to have these plans in place. The only modeling that has been done for
snow melt is this one for the Nine Mile Creek Watershed District. There are some
areas that we repaired after the 2005 rains and there has been very little flooding
since that time.
MOTION: Case moved, seconded by Butcher Wickstrom, to approve the Flood
Response Policy with the modifications suggested by City Attorney Rosow.
Motion carried 5-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 1, 2011
MOTION: Case moved, seconded by Aho, to approve the minutes of the City
Council workshop held Tuesday, March 1, 2011, as published. Motion carried 5-0.
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 1, 2011
MOTION: Aho moved, seconded by Nelson, to approve the minutes of the City
Council meeting held Tuesday, March 1, 2011, as published. Motion carried 5-0.
CITY COUNCIL MINUTES
March 15,2011
Page 4
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. APPROVE SECOND READING OF ORDINANCE 3-2011 AMENDING CITY
CODE 11.03 RELATING TO MINIMUM WIDTH OF LOTS AT THE RIGHT-
OF-WAY LINE AND ADOPT RESOLUTION 2011-28 APPROVING SUMMARY
ORDINANCE
C. EDEN POINTE PARKING LOT EXPANSION 2010 by Liberty Property
Limited Partnership. Second Reading of Ordinance 4-2011 for Zoning District
change from Regional Commercial to I-2 on 2.98 acres and Resolution 2011-29 for
Site Plan Review on 5.82 acres Location: 7300 & 7400 Flying Cloud Drive.
(Ordinance No. 4-2011 for Zoning District Change,Resolution No. 2011-29 for
Site Plan Review)
D. AWARD THE BID FOR THE CONSTRUCTION OF THE RICE MARSH
TRAIL TO MINNESOTA DIRT WORKS
E. APPROVE DECLARATION OF RESTRICTIONS AND COVENANTS ON
HAWTHORNE OF EP OUTLOT
F. AUTHORIZE AGREEMENT WITH HENNEPIN COUNTY FOR
PARTICIPATION IN THE WETLAND HEALTH EVALUATION
PROJECT
G. APPROVE ENVIRONMENTAL LEARNING CENTER REPAIRS
H. AWARD 2011 MAINTENANCE MATERIALS CONTRACT
I. ADOPT RESOLUTION NO. 2011-30 APPROVING TWO CONTRACTS
WITH THE STATE OF MINNESOTA FOR THE INSTITUTION
COMMUNITY WORK CREW (ICWC)
J. ADOPT RESOLUTION NO. 2011-31 RELATING TO THE ISSUANCE OF
$1,260,000 TAXABLE GENERAL OBLIGATION WATER AND SEWER
REVENUE BONDS, SERIES 2011A
K. ADOPT RESOLUTION NO. 2011-32 RELATING TO THE ISSUANCE OF
$3,735,000 GENERAL OBLIGATION BONDS, SERIES 2011B
L. ADOPT RESOLUTION NO. 2011-33 CALLING FOR A PUBLIC HEARING
MAY 3, 2011 TO CONSIDER MODIFICATIONS TO TAX INCREMENT
FINANCING(TIF) DISTRICT #15—SUMMIT PLACE SENIOR
APARTMENTS
CITY COUNCIL MINUTES
March 15,2011
Page 5
MOTION: Aho moved, seconded by Case, to approve Items A-L on the Consent
Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS/MEETINGS
A. RIDGE AT RILEY CREEK 4Tx ADDITION by JMS Custom Homes, LLC.
Planned Unit Development Concept Review on 0.65 acres, Planned Unit Development
District Review on 0.65 acres, Zoning District Amendment within the R1-13.5 Zoning
District on 0.65 acres, and Preliminary Plat of 0.65 acres for two single family lots.
Location: 9707 Sky Lane. (Resolution No. 2011-34 for PUD Concept Review,
Resolution No. 2011-35 for Preliminary Plat)
Lotthammer said official notice of this public hearing was published in the
February 17, 2011,Eden Prairie News and sent to 19 property owners.
Jeremiah said this is a little unusual as it was just reviewed by the Planning
Commission at their meeting last night. The unapproved minutes from that meeting
are printed on goldenrod paper for the Council's review. She said the City made an
error in the property noticing on this project, and in order to give the residents
enough time to come out and be heard, the Planning Commission's hearing of the
item was delayed until last night. She said there was some discussion at the
Planning Commission meeting regarding how construction access would be
handled, and the current thinking is that it would be along Sky Lane. She said the
lot meets all the requirements with regard to zoning.
Dietz said the whole issue of access is a dilemma for us. The development
agreement has two solutions: one is for the developer to provide access through the
MAC property and the other is that Eden Prairie Road/Beverly Drive/Sky Lane
would be overlaid. He noted there would be rent for access through the MAC
property. At some point as additional property is developed, we will have to make a
decision on this.
Jeff Schoenwetter, JMS Custom Homes, said his company has been very active in
Eden Prairie over the past 25 years. There are only 18 lots left in Riley Creek, and
they continue to try to do great things for the community. He said this project was
approved by a unanimous vote of the Planning Commission, and it also received a
favorable recommendation in the staff report.
MOTION: Case moved, seconded by Butcher Wickstrom, to close the public
hearing; to adopt Resolution No. 2011-34 for Planned Unit Development concept
review on .65 acres; to approve 1st reading of the ordinance for Planned Unit
Development district review, and zoning district amendment within the R1-13.5
Zoning District on 0.65 acres; to adopt Resolution No. 2011-35 for preliminary plat
on .65 acres into 2 lots; and to direct staff to prepare a development agreement
incorporating staff and commission recommendations and Council conditions.
Motion carried 5-0.
CITY COUNCIL MINUTES
March 15,2011
Page 6
X. PAYMENT OF CLAIMS
MOTION: Nelson moved, seconded by Case, to approve the payment of claims as
submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom,
Case, Nelson, and Tyra-Lukens voting "aye."
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
1. Update on Health Insurance (Taken out of sequence after Item C.2.)
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. First Time Homebuyer Down Payment Assistance
Jeremiah said in 2010, the Eden Prairie City Council approved a plan to use
$50,000 in CDBG funds to assist with the acquisition of affordable housing
for income eligible families,with a preference given to veteran, active duty
or retired military personnel. In researching options to assist potential
homebuyers, staff discovered the need for down payment assistance was the
most likely barrier keeping residents from purchasing homes. Staff would
like to tweak the program and are proposing the First Time Homebuyer
Down Payment Assistance Program that will provide a deferred, zero
interest loan of up to $25,000 to assist with down payment costs, closing
costs and principal reduction, which are all in accordance with HUD
requirements. The program will use the $50,000 allocation, plus an
additional $150,000 in program income to assist home buyers. The loan is
repayable when the property is sold, is no longer the borrower's principal
place of residence, or after 30 years has passed. She said there will be
preference points for living or working in Eden Prairie and for a family with
children.
Nelson said she assumed the people that would be eligible for this would be
fully capable of paying it back. Jeremiah said there would be a substantial
process that the applicants would have to go through in order to prove they
meet the eligibility requirements and are able to pay back the loan. She said
we would collaborate with CAPSH the organization that coordinates our car
repair program. Their staff would meet one-on-one with the prospective
homeowner and would make a recommendation with respect to the
CITY COUNCIL MINUTES
March 15,2011
Page 7
readiness of the applicant. They also provide a training program on the
responsibilities of home ownership, the need to maintain insurances, and the
responsibilities with regard to the program.
Nelson asked if we have looked at putting our volunteer firefighters in the
point preference. Jeremiah said we have not discussed that,but we did
discuss putting in a veteran's preference, and some of the volunteers are
veterans. She said we have handled it more through marketing and have
marketed the program a lot to our volunteers and police staff.
Case asked what the income qualification levels are. Jeremiah said it ranges
from a maximum of$64,400 for a family of four to a maximum of$45,100
for a household of one.
MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve
the use of CDBG funds for a First Time Homebuyer Down Payment
Assistance Program. Motion carried 5-0.
2. Housing Improvement Areas
Jeremiah said they have been working on a financing tool called a Housing
Improvement Area(HIA), which is a defined area within a city where
housing improvements are made and the cost of the improvements are paid
in whole or in part from fees imposed on the properties within the area. She
said it is particularly helpful with regard to maintaining town home and
condominium properties when they are having problems coming up with
money for maintenance in their common areas. This tool is initiated by the
owners of the property, and 50% of the owners must sign the petition. It can
be vetoed by 35% of the owners. It uses the City's resources with regard to
borrowing to provide low interest money to make the required
improvements to the property. The individual homeowners would then pay
it back through a fee on their property tax statements. This gives them the
opportunity to finance it over a period of time and gets the property
maintained so their values are maintained. She said no action is requested
tonight; however, it would require a public hearing and would be in
ordinance format when they do bring it forward.
B. REPORT OF CITY MANAGER
1. Update on Health Insurance
Lotthammer said we have been trying to contain costs, and we just had bids
come back in response to our RFP. Three companies met our qualifications:
Health Partners, Medica and BlueCross/Blue Shield. Health Partners and
Medica came back with a 14% increase, and BlueCross/BlueShield came
back at 24%. Staff has met with the consultants on this and believe we can
work with Health Partners to reduce the 14% down to 12%, which fits what
we have budgeted.
CITY COUNCIL MINUTES
March 15,2011
Page 8
Lotthammer said this obviously isn't sustainable long term so we have been
discussing how we might approach this for the long term. He noted we
agreed in our union contract to not make changes in the coming year. Over
the last several years we have eliminated our highest option plan and
introduced a high deductible. We have increased co-pays on prescription
drugs and office visits and have initiated our"Way-to-Go"program.
Unfortunately, our claims experience has been running at 145% of what we
have been contributing. He said we have been looking at an option where
employees take risk assessments by the health care provider to help lower
costs. He said we have talked about options with our consultants and have
been working with an employee group to get their feedback.
Lotthammer said we believe we have legitimate pricing coming back to us,
but staff believes long-term we need to relook at this to make sure we stay
competitive. He said staff will come back at a later date after doing more
research to give a better idea of the plans we would recommend.
Nelson said she asked the question last fall about why we weren't looking at
more of a cafeteria type plan where employees can pick and choose
benefits. She knows of other cities that use that, and many corporations are
going to that. She would like to see that included in what we are looking at.
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Award Bid for Flying Cloud Athletic Fields
Lotthammer said staff is asking the Council to let us go forward with a
contract for construction of the expansion of the Flying Cloud Athletic
fields. He said there is $1,200,000 remaining from the 2005 referendum to
fund the construction, so all the construction can be accommodated from
referendum dollars. He said there were 16 bidders ranging from
$1,200,191.77 to $1,883,612.00. The consultant and staff are
recommending the contract be awarded to the lowest bidder, Chard Tiling
and Excavating, Inc. There is a parcel on the MAC property adjacent to our
site that needs grading, and that was included as a separate line item so the
costs can be segregated. The MAC will reimburse us for that cost, which is
about $19,000. He said construction will probably start in late April or early
May with construction continuing this season and next. The fields should
then be in shape for play in 2013.
Case said he didn't recall ever seeing any clear details of the grading. He
said the current parking area is on the most westerly side and it then drops
off very steeply after that. The trees near there are not particularly special
but they do make a nice break, He asked if there is any way to keep the trees
if it doesn't interfere with grading. Lotthammer said because of the amount
of cut and fill we need to make, it will not be possible to keep the trees.
Case said he was talking about the trees on the ridge near the parking lot.
Lotthammer said some of those can stay. Case said there are 100's of them
CITY COUNCIL MINUTES
March 15,2011
Page 9
along that ridge, and he thought we could keep some of them. It would
provide a nice break between the current parking lot and the new area.
MOTION: Case moved, seconded by Nelson, to award the bid for the
construction of the Flying Cloud Athletic Field expansion to Chard Tiling
and Excavating, Inc. Motion carried 5-0.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
On behalf of the entire Council, Tyra-Lukens expressed her appreciation and thanks for the
great job Mr. Lotthammer has done as Interim City Manager.
XVI. CLOSED SESSION TO DISCUSS REAL ESTATE NEGOTIATION
Rosow said the Council will go to closed session to discuss a counter offer for the purchase
of the Rogers property on Duck Lake Trail. He said the meeting will be tape recorded, and
the tape recording will be preserved for eight years after the meeting. The recording will be
made available to the public after all the real property discussed at the meeting has been
sold or purchased.
The Council moved to closed session at 8:15 PM.
The Council returned from closed session at 8:32 PM.
MOTION: Aho moved, seconded by Butcher Wickstrom, to pass on the opportunity to
purchase the property at Duck Lake Trail. Motion carried 5-0.
XVII. ADJOURNMENT
MOTION: Case moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-
0. Mayor Tyra-Lukens adjourned the meeting at 8:34 PM.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A.
Christy Weigel, Clerk's License Application List
Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
Cigarette & Tobacco Products
Bent Creek Golf Club
14490 Valley View Road
Gambling (Bingo)
Organization: Eden Prairie Lions Club
Place: Round Lake Park/EP Community Center Parking Lot
Date: June 3-5, 2011 (Schooner Days)
Raffle
Organization: Foundation for Eden Prairie Schools
Place: Olympic Hills Golf Club
Date: May 16, 2011
Temporary Liquor
Organization: Eden Prairie Lions Club
Event: Schooner Days
Date: June 3-5, 2011
Place: Round Lake Park&EP Community Center
Temporary Beer
Organization: Eden Prairie Lions Club
Event: Eden Prairie 4th of July
Date: July 4, 2011
Place: Round Lake Park
Organization: Eden Prairie Lions Club
Event: Corn Feed
Date: August 6, 2011
Place: Round Lake Park
- 1 -
CITY COUNCIL AGENDA
DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B.
George Esbensen, Fire Chief Approve Amendment to Fire Relief
Association Bylaws
Requested Action
Move to: Approve the amendment to Eden Prairie Firefighter Relief Association Bylaws.
Synopsis
State law requires that the City Council approve amendments to the Fire Relief Association Bylaws
which increases or otherwise affect the retirement coverage provided by or the service pensions or
retirement benefits payable from any relief association.
Pursuant to state law, changes to the Firefighter R elief A ssociation Bylaws which increases or
otherwise affect the retirement coverage provided by or the service pensions or retirement benefits
payable from any relief association must receive the approval of the City Council. Prior to City
Council approval, the estimated change to the plan liability must be estimated by the Association's
actuary and provided to the City Council.
Bylaw Article IX Section 3 Item 2 would be changed to read as follows:
Lump Sum Pension:A lump sum service pension shall be calculated by multiplying 4-00150
times the monthly service pension to which a member would have been entitled.
Currently at retirement, a member has two choices which are irrevocable once made:
1) Receive a monthly benefit payment until death of$56 x years of service:
• If a participant has 15 or more years of service, they receive any increase to the $56
amount when they are approved in the bylaws.
• A surviving spouse receives 2/3 the monthly benefit until death (assuming no children
under 18).
2) A lump sum amount of currently 100 (proposed in this amendment to increase to 150) x
their monthly benefit. This is the end of the participant's involvement in all pension plan
benefits.
• A participant of over 15 years of service does not receive any extra benefit if there is a
later increase.
• There is no survivor benefit.
The participation rate in the lump sum option has been 0% over the last five years because of the
economic differential in the two benefits. The lump sum is preferable for the sponsors of
pension plans because of the greater costs, risks and complexities of the monthly benefit option
together with the complete separation of a lump sum participant from the pension plan.
The adoption of this change will result in a reduction in the plan liability of approx. $400,000
and a reduction in the 2013 City/State contribution of approx. $30,000 assuming no change in
other assumptions or investment returns. Even with the increase in the lump sum amount, the
lump sum option is still actuarially lower than the corresponding monthly benefit option, and
with the participation rate likely to increase from 0%to 30%, there will be an actuarial and
economic reduction in the plan liability and corresponding reduction in contributions.
Attachments
Email from Association's Actuary of Liability Change
Actuarial Valuation Report
Article 9—Fire Relief Bylaws
Article IX - Pension Benefits
1. Active Duty and Age Requirements
To be eligible to receive a service pension, a member must meet all of the following
requirements:
a) Be at least 50 years of age.
b) Has separated from active service with the Fire Department.
c) Has completed at least 10 years of active service with such Fire Department before
retirement.
d) Has been a member of the Association in good standing at least 10 years prior to such
retirement.
2. Deferred Member
A member of the Association, who has performed active service of ten years or more, but has not
reached the age of 50 years, shall be placed on the deferred pension roll of the Association.
After they have reached the age of 50 years, the Association shall, upon their application
therefore, pay their pension from the date the application is approved by the Association. The
member shall be paid the service pension in accordance with Article IX, Section 3.
3. Pension Benefit
Each member is entitled to either a monthly service pension benefit or a lump sum service
pension benefit calculated as follows:
1) Monthly Service Pension:
Effective 01/01/2005 — A monthly service pension shall be calculated by multiplying
$48.00 times each year that the member has been an active firefighter in the Fire
Department and member in good standing of the Relief Association, up to a maximum
pension of$1536.00.
Effective 01/01/2006 — A monthly service pension shall be calculated by multiplying
$50.00 times each year that the member has been an active firefighter in the Fire
Department and member in good standing of the Relief Association, up to a maximum
pension of$1600.00.
Effective 01/01/2007 — A monthly service pension shall be calculated by multiplying
$52.00 times each year that the member has been an active firefighter in the Fire
Department and member in good standing of the Relief Association, up to a maximum
pension of$1664.00.
Effective 01/01/2008 — A monthly service pension shall be calculated by multiplying
$54.00 times each year that the member has been an active firefighter in the Fire
Department and member in good standing of the Relief Association, up to a maximum
pension of$1728.00.
EPFRA 13
Effective 01/01/2009 — A monthly service pension shall be calculated by multiplying
$56.00 times each year that the member has been an active firefighter in the Fire
Department and member in good standing of the Relief Association, up to a maximum
pension of$1792.00.
2) Lump Sum Service Pension: A lump sum service pension shall be calculated by
multiplying 4-00 150 times the monthly service pension to which the member would have
been entitled.
4. Definition of Active Firefighter
A period of time cannot be used to calculate a monthly or lump sum service pension unless
during the entire period of time the member satisfies the qualification of "active service", as
found in Article III,paragraph 8 of these bylaws.
5. Volunteer Separation while Full-Time Fire Department Employee
Notwithstanding any by-law to the contrary, the Association may pay or continue paying a service
pension or disability benefit to a member who has not separated from "active service" as defined
herein with the Fire Depaitiiient if:
(a) The Member is employed by the City to perform duties within the Fire Department on a
full-time basis subsequent to retirement as a volunteer firefighter; and
(b) The City Manager or the Fire Chief has filed a determination with the Association's Board
of Trustees that the Member's experience with and service to the Fire Department in that
Member's full-time capacity would be difficult to replace; and
(c) The Member otherwise meets the requirements of Minnesota Statutes, Chapter 424A,
including Minnesota Statute 424A.02, subd. 1, and is authorized to receive a service
pension or disability benefit.
6. Future Increases in Benefits
Retired members and deferred members who have credit for at least fifteen years of service as an
active firefighter with the Fire Department shall receive all approved increases in the monthly
service pension applicable to that member's number of years of active firefighting service.
Retired members who have elected to receive a lump sum pension payment shall not be eligible
for any such increases.
7. Application for Monthly or Lump Sum Benefit
After retirement as an active firefighter with the Fire Department, a member shall make
application for a service pension to the Board of Trustees. The application shall also include an
irrevocable election by the member of either a monthly service pension or lump sum service
pension, but not both. All applications for pensions shall be submitted to the Board of Trustees
at a regular or special meeting of the Board, and shall contain the following information:
a) The age of the applicant.
b) The period of time the member performed duties as an active firefighter for the Fire
EPFRA 14
Department.
c) The member's number of years of membership in good standing of the Association.
d) The date the member retired as an active firefighter from the Fire Department.
e) Such other and further information as the Board of Trustees may require.
8. Approval
It shall be the duty of the Board of Trustees to approve applications for service pensions if the
applicant meets all of the eligibility requirements set forth in these bylaws. It shall also be the
duty of the Board not to approve the application if any of the eligibility requirements are not met.
If an application is not approved, the Board shall return the application to the applicant within
30 days, noting thereon, with particularity, which requirements the applicant does not meet.
Thereafter, the applicant shall be furnished with the opportunity to be heard by the full Board in
accordance with the review procedure contained in these bylaws, within the next 30 days, on the
question of whether the applicant meets all the requirements. If the application is approved, the
service pension shall be paid in the manner requested by the applicant pursuant to Article XIV,
Timing and Modes of Distribution.
9. Notice of Intent to Retire
It shall be the duty of each member who intends to retire and request a service pension from the
Association, to file a notice of intent to retire. Such notice shall be in writing and shall be filed
with the Secretary not less than 3 months prior to the date of retirement and submission of
application for service pension. Upon receipt of such notice of the intent to retire, the Secretary
shall provide any notices to the applicant as required by state or federal law with respect to
pension or benefit payments.
EPFRA 15
From: Cathy Erpelding [Cathy.Erpelding@hildiinc.com]
Sent: Monday, April 04, 2011 3:12 PM
To: Phil Jones; Aaron Casper
Cc: Tony Urdahl
Subject: Results of Lump Sum Factor Study
Phil and Aaron,
Hildi Incorporated serves as the actuary for the Eden Prairie Firefighter Relief Association. We have
prepared an Actuarial Valuation as of December 31, 2010 to determine the required city contribution
payable in 2012.The plan in effect on December 31, 2010 is used for that determination, as required in
the MN Statutes. The Accrued Liability for the plan as determined in the Actuarial Valuation as of
December 31, 2010 is$19,282,133.
As requested, we have prepared a study to analyze the impact of changing the lump sum factor used to
calculate the optional lump sum pension benefit payable from the Eden Prairie Firefighter Relief
Association. The current plan provides an optional lump sum benefit based on a lump sum factor of 100
times the monthly benefit.We currently assume 0%of participants will elect this option upon
retirement.The election assumption is based on the plan's actual experience.
If the plan changes the lump sum factor to 150 times the monthly benefit,the Accrued Liability
decreases approximately$400,000, assuming 30%of future retirees elect the lump sum option upon
retirement.The 30%election assumption is a conservative expectation of future elections due to the
increase in the lump sum factor. If this change is adopted before December 31, 2011, it will impact the
city contribution for 2013 by decreasing it approximately$30,000.
Let me know if you have any questions.
Cathy Erpelding, ASA
Consulting Actuary
Hildi Incorporated
Specializing in Actuarial Retirement Plan Services
11800 Singletree Lane, Suite 305
Minneapolis, MN 55344
P 952.934.5554
F 952.377.2326
E cathy.erpelding@hildiinc.com
www.hildiinc.com
Eden Prairie Firefighter
Relief Association
Actuarial Valuation as of December 31, 2010
ftlth la
March 2011
Hildi Incorporated 2 EPFF Relief Assoc 2011 Report
Eden Prairie Firefighter Relief Assocation
Contents
Section 1 : Management Summary 4
Section 2: Funding and Accounting Exhibits 8
Section 3: Plan Assets 15
Section 4: Other Information 17
Hildi Incorporated 3
Eden Prairie Firefighter Relief Assocation
Section 1 : Management Summary
Overview 5
Summary of Results 6
Actuarial Certification 7
Hildi Incorporated 4
Eden Prairie Firefighter Relief Assocation
Overview
Hildi Incorporated has prepared this report for the Eden Prairie Firefighter Relief Association to:
■ Present the results of a valuation of the Eden Prairie Firefighter Relief Association as of
December 31, 2010;
■ Provide the plan sponsor with the acceptable range of contributions for 2012.
Contributions
Important contribution amounts for this year and last year are shown below:
2012 2011
Required Contribution (city and state) $ 917,378 $ 1,116,805
Estimated Minimum City Contribution $ 614,761 $ 822,663
Changes Since the Prior Valuation
Plan Changes: The death benefit for actives and deferred members changed from an annuity of 2/3
of the participant's monthly benefit payable immediately to a surviving spouse to a lump sum payable
immediately to a surviving spouse, children or estate.
Assumption Changes: Mortality was changed from RP-2000 Blue Collar projected to 2010 for
participants and RP-2000 Combined Healthy mortality projected to 2010 for spouses to RP-2000 Blue
Collar projected to 2011 for participants and RP-2000 Combined Healthy mortality projected to 2011
for spouses. The plan's assumptions are summarized later in this report.
Hildi Incorporated 5
Eden Prairie Firefighter Relief Assocation
Summary of Results
Plan Participant Data December 31,2010 December 31,2009
1. Number of Participants
a. Active participants 96 93
b. Terminated vested participants 11 14
c. Retirees and beneficiaries 73 66
d. Disabled retirees 3 3
e. Total 183 176
Cash Contributions For 2012 For 2011
2. Required contribution (city and state)
$917,378 $1,116,805
3. Estimated minimum city contribution
$614,761 $822,663
Value of Plan Assets December 31,2010 December 31,2009
4. Market Value
$16,950,749 $14,438,452
5. Actuarial value (for calculating contributions) $16,950,749 $14,438,452
Benefit Liabilities
6. Present value of projected benefits (5.00% interest) $22,859,681 $22,093,575
7. Actuarial accrued liability(5.00% interest for calculating
contributions) $19,282,133 $18,574,088
8. Actuarial accrued liability(5.00% interest for GASB 25) $19,282,133 $18,574,088
Funded status— Market value of assets as a % of
liabilities
9. Present value of projected benefits (5.00% interest) 74% 65%
10.Actuarial accrued liability(5.00% interest for calculating
contributions) 88% 78%
11.Actuarial accrued liability(5.00% interest for GASB 25) 88% 78%
Hildi Incorporated 6
Eden Prairie Firefighter Relief Assocation
Actuarial Certification
We have prepared an actuarial valuation of the Eden Prairie Firefighter Relief Association as of
December 31, 2010. The primary purpose of this valuation is to determine 2012 contribution
requirements for the plan. The results of this valuation reflect the provisions of the plan as proposed
to be amended and effective December 9, 2010. This report should not be used for other purposes or
relied upon by any other person without prior written consent from Hildi Incorporated.
In preparing this valuation, we have relied upon information and data provided to us by the Eden
Prairie Firefighter Relief Association and other persons or organizations designated by the Eden
Prairie Firefighter Relief Association. An audit of the financial and participant data provided was not
performed, but we have checked the data for reasonableness as appropriate based on the purpose of
the valuation. We have relied on all the information provided, including plan provisions and asset
information, as complete and accurate.
All costs, liabilities and other factors under the plan were determined in accordance with generally
accepted actuarial principles and procedures. In our opinion, the actuarial assumptions, for funding
purposes, are reasonable and represent our best estimate of the anticipated experience under the
plan. This report fully and fairly discloses the actuarial position of the plan on an ongoing basis.
We certify that this actuarial valuation has been prepared in accordance with Minnesota Statutes
356.20- .23, 69.773 and the most recent standards adopted by the Legislative Commission on
Pensions and Retirement.
The results prepared for financial disclosures has been prepared in accordance with the requirements
of Governmental Accounting Standards Board Statement No. 25.
We are available to answer any questions on the material contained in the report, or to provide
explanations or further details as may be appropriate. The undersigned credentialed actuaries meet
the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion
contained in this report.
//
G` tr
Anthony L. Urdahl, FSA, EA
Catherine A. Erpelding, ASA, A
Hildi Incorporated
11800 Singletree Lane, Suite 305
Minneapolis, MN 55344
P 952.934.5554
Hildi Incorporated 7
Eden Prairie Firefighter Relief Assocation
Section 2: Funding and
Accounting Exhibits
Development of City Contribution 9
Changes in Unfunded Actuarial Accrued Liability 10
Amortization Bases 11
Average Available Financing 12
GASB 25 Accounting Information 13
Projected Benefit Payments and Participant Counts 14
Hildi Incorporated 8
Eden Prairie Firefighter Relief Assocation
Development of City Contribution
Plan liabilities and normal cost shown below are based on the plan's funding method.
December 31,2010 December 31,2009
1. Funding Interest Rate 5.00% 5.00%
Present Value of Benefits
2. Total $ 22,859,681 $ 22,093,575
Actuarial Accrued Liability and Normal Cost
3. Active members $ 6,019,157 $ 6,065,221
4. Vested terminated members 1,297,720 1,680,286
5. Retired members 11,311,295 10,172,474
6. Disabled members 306,120 312,152
7. Spouses receiving benefits 347,841 343,955
8. Total actuarial accrued liability(3.+4.+5.+6.+7.) 19,282,133 18,574,088
9. Normal Cost 534,071 523,169
Actuarially Determined Contribution For 2012 For 2011
10. Actuarial accrued liability $19,282,133 $18,574,088
11. Market value of assets 16,950,749 14,438,452
12. Unfunded actuarial accrued liability(10.- 11.) 2,331,384 4,135,636
13. Credit for surplus (10%of 12.) Not applicable Not applicable
14. Normal cost 534,071 523,169
15. Administrative expenses (prior year x 1.035) 27,239 30,375
16. Amortization of UAAL 312,383 510,080
17. Interest at 5%to year end 43,685 53,181
18. Required contribution (13.+14.+15.+ 16.+17.) 917,378 1,116,805
19. Estimated State aid 302,617 294,142
Estimated City Contribution (1s.-19.,not less than 0) $614,761 $822,663
Hildi Incorporated 9
Eden Prairie Firefighter Relief Assocation
Changes in Unfunded Actuarial Accrued Liability
Actuarial Accrued Liability(AAL)Gain or Loss
1. Expected actuarial accrued liability
a. Actuarial accrued liability as of December 31,2009 $ 18,574,088
b. Normal cost for 2010 523,169
c. Benefit payments during 2010 (836,752)
d. Interest on a.—c.to December 31,2010 934,199
e. Expected actuarial accrued liability as of December 31,2010 before changes 19,194,704
f. Assumption changes 27,046
g. Method changes 0
h. Plan changes 6,421
i. Expected actuarial accrued liability as of December 31,2010 after changes 19,228,171
2. Actual actuarial accrued liability as of December 31, 2010 19,282,133
3. (Gain)or loss due to plan experience (2.— 1.i.) $ 53,962
Asset Gain or Loss
4. Expected asset value
a. Asset value as of December 31,2009 $ 14,438,452
b. Contributions during 2010 1,436,326
c. Benefit payments during 2010 (836,752)
d. Administrative expenses during 2010 _ (26,318)
e. Interest on a.—c.to December 31, 2010 756,172
f. Expected asset value as of December 31, 2010 15,767,880
5. Actual asset value as of December 31,2010 16,950,749
6. (Gain)or loss due to asset experience (4.f.—5.) $ (1,182,869)
Unfunded Actuarial Accrued Liability
7. Unfunded actuarial accrued liability as of December 31, 2009 $ 4,135,636
8. Expected unfunded actuarial accrued liability as of December 31, 2010 3,426,824
9. Changes
a. Due to changes in assumptions &methods 27,046
b. Due to changes in plan provisions 6,421
c. Due to investment(gains)/losses (1,182,869)
d. Due to liability(gains)/losses 53,962
10. Actual unfunded actuarial accrued liability as of December 31, 2010 $ 2,331,384
Hildi Incorporated 10
Eden Prairie Firefighter Relief Assocation
Amortization Bases
Amortization
Initial Date Outstanding Years Amortization
Amount Established Amount Remaining Amount
1. UAL at 12/31/09 $4,135,636 12/31/2009 $3,806,834 9 $510,080
2. Plan Change $6,421 12/31/2010 $6,421 20 $491
3. Assumption Change $27,046 12/31/2010 $27,046 20 $2,067
4. Actuarial Gain' ($1,508,917) 12/31/2010 ($1,508,917) 10 ($186,106)
5. Total (before adjustment) $2,331,384 8.52 $326,531
6. Adjusted Single Base 12/31/2010 $2,331,384 9 $312,383
'Limited to the unfunded accrued liability prior to assumption and plan changes.
Hildi Incorporated 11
Eden Prairie Firefighter Relief Assocation
Average Available Financing
City Credit for Active Average
Year State Aid Contribution Surplus Total Members Financing
2008 335,789 411,211 0 747,000 104 7,183
2009 284,195 462,805 1 0 747,000 93 8,032
2010 292,384 1,143,942 0 1,436,326 96 14,962
Average available financing for 2011 10,059
Minimum required for$56.00 monthly benefit rate per Minnesota statute 424A.02 $4,536
Subd. 3
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Eden Prairie Firefighter Relief Assocation
Accounting Information - GASB 25
Funded Status and Funding Progress
Under the Entry Age Normal (Level Dollar)
Funding Method December 31, 2010 December 31, 2009
1. Actuarial accrued liability
a. Active employees (96) $6,019,157 $6,065,221
b. Vested terminated employees (11) 1,297,720 1,680,286
c. Retirees and beneficiaries (76) 11,965,256 10,828,581
d. Total (183) 19,282,133 18,574,088
2. Net assets available for benefits (market value) 16,950,749 14,438,452
3. Unfunded actuarial accrued liability (1. —2.) 2,331,384 4,135,636
4. Funded ratio (2./1.) 87.91% 77.73%
5. Assumed rate of interest 5.00% 5.00%
6. Average assumed retirement age Age 50 Age 50
RP-2000 Blue Collar RP-2000 Blue Collar
7. Mortality table Projected to 2011 Projected to 2010
Hildi Incorporated 13
Eden Prairie Firefighter Relief Assocation
Projected Benefit Payments and Participant Counts
Projected Participant Counts Expected Benefits Payments
Based only on 12/31/2010 Population Liability=$19,282,133
Current Emerging Current Emerging
Year Actives Retirees Inactives Total Retirees Inactives Total
2011 96.0 87.0 - 183.0 866,122 39,034 905,156
2012 89.2 86.8 6.8 182.8 886,749 65,850 952,600
2013 84.0 86.5 12.0 182.5 890,286 159,802 1,050,088
2014 73.5 86.2 22.7 182.3 883,017 161,581 1,044,598
2015 71.1 85.7 25.2 182.1 885,112 214,472 1,099,583
2016 65.3 85.2 31.3 181.8 876,477 236,398 1,112,875
2017 60.7 84.6 36.1 181.4 867,193 287,150 1,154,342
2018 53.6 83.9 43.4 181.0 869,272 360,217 1,229,489
2019 44.9 83.2 52.4 180.6 883,898 400,853 1,284,751
2020 40.3 82.5 57.5 180.2 878,103 424,261 1,302,365
2021 37.7 81.6 60.2 179.5 865,645 470,361 1,336,005
2022 32.5 80.7 65.5 178.8 852,267 515,149 1,367,416
2023 28.5 79.8 69.4 177.6 837,907 547,796 1,385,703
2024 25.6 78.7 72.3 176.5 822,527 587,294 1,409,821
2025 22.0 77.5 75.2 174.7 806,100 627,115 1,433,216
2026 18.6 76.3 77.8 172.6 788,588 668,720 1,457,308
2027 15.4 74.9 80.1 170.3 769,964 694,424 1,464,389
2028 13.1 73.4 81.8 168.3 750,249 712,703 1,462,951
2029 11.6 71.8 83.2 166.6 729,462 713,379 1,442,841
2030 11.5 70.1 82.5 164.1 707,635 758,754 1,466,389
2031 8.6 68.2 84.1 160.9 684,819 776,721 1,461,540
2032 7.5 66.3 83.7 157.5 661,077 791,065 1,452,142
2033 6.5 64.3 83.1 153.8 636,473 824,665 1,461,138
2034 4.6 62.1 83.2 149.9 611,043 827,735 1,438,777
2035 4.1 59.9 83.3 147.4 584,846 837,176 1,422,022
2036 3.7 57.6 81.0 142.4 557,973 860,292 1,418,265
2037 2.3 55.2 80.2 137.7 530,487 881,709 1,412,196
2038 1.1 52.7 78.4 132.2 502,451 891,050 1,393,501
2039 0.2 50.2 78.0 128.4 473,938 882,115 1,356,053
2040 0.2 47.6 77.5 125.3 445,066 877,592 1,322,658
2041 - 45.0 76.2 121.2 415,969 866,602 1,282,571
2042 - 42.3 75.5 117.8 386,793 854,475 1,241,268
2043 - 39.6 74.6 114.2 357,717 841,125 1,198,842
2044 - 36.9 73.6 110.5 328,923 826,482 1,155,406
2045 - 34.2 72.5 106.7 300,581 810,492 1,111,073
Hildi Incorporated 14
Eden Prairie Firefighter Relief Assocation
Section 3: Plan Assets
Summary of Assets 16
Hildi Incorporated 15
Eden Prairie Firefighter Relief Assocation
Summary of Assets
Asset Reconciliation December 31, 2010 December 31, 2009
1. Market Value on prior December 31 $ 14,438,452 $ 11,665,308
2. Contributions for the prior plan year
a. State contributions 292,384 284,195
b. Municipal contributions 1,143,942 462,805
c. Fire Dept/Volunteer contributions 0 0
d. Total contributions 1,436,326 747,000
3. Benefits paid during the prior plan year (836,752) (764,504)
4. Expenses (non-investment) paid from
plan assets (26,318) (29,348)
5. Return on Plan assets for prior plan
year 1,939,041 2,819,996
6. Market Value on current December 31
(1 +2 d +3 +4 +5.) $ 16,950,749 $ 14,438,452
7. Estimated return during prior year 12.8% 23.5%
Inventory of Trust Assets-Market Value
Cash and cash equivalents
1. Cash $ 199,045 $ 94,031
2. Total 199,045 94,031
Investment Assets
3. US Large Cap 2,291,644 2,086,451
4. US Small Cap 1,103,234 995,909
5. US Micro Cap 1,239,558 1,002,126
6. International Equity 4,568,319 4,002,047
7. Taxable Bond 5,120,528 3,440,223
8. Diversified Alts 1,555,748 1,741,062
9. Directional Alts 872,673 1,118,206
10. Total 16,751,704 14,386,024
Other
11. Accrued interest receivable 0 (41,603)
12. Prepaid expense 0 0
13. Accounts payable 0 0
14. Total 0 (41,603)
Net Assets held in trust for pension benefits $ 16,950,749 $ 14,438,452
Hildi Incorporated 16
Eden Prairie Firefighter Relief Assocation
Section 4: Other Information
Plan Participants 18
Actuarial Methods and Procedures 24
Assumptions 25
Summary of Plan Provisions 26
Hildi Incorporated 17
Eden Prairie Firefighter Relief Assocation
Plan Participants
Statistics for Active and Inactive Participants
Plan Year Beginning
December 31,2010 December 31,2009
1. Number of participants in valuation
a. Active Participants
i. Vested participants 20 23
ii. Non-vested participants 76 70
iii. Total active participants 96 93
b. Terminated participants with a vested benefit 11 14
c. Participants&beneficiaries receiving benefits 73 66
d. Disabled participants receiving benefits 3 3
e. Total participants in the valuation 183 176
2. Active Participant Statistics
a. Average age 38.6 39.2
b. Average years of vesting service 7.1 7.3
3. Inactive Participant Statistics
Terminated participants with a vested benefit
a. Average Age 45.3 45.5
b. Total annual deferred benefits $ 96,288 $ 123,552
c. Average annual benefits $ 8,753 $ 8,825
Participants receiving benefits
d. Average Age 61.3 61.3
e. Total annual benefits being paid $ 862,272 $ 781,248
f. Average annual benefits being paid $ 11,346 $ 11,322
Hildi Incorporated 18
Eden Prairie Firefighter Relief Assocation
Plan Participants continued
Active Participants Age/Service Grid
Years of Service
Attained
Age Under 1 1 to 4 5 to 9 10 to 14 15 to 19 20 to 24 25 to 29 30 to 34 35 to 39 40&up Total
Under 25 5 3 0 0 0 0 0 0 0 0 8
25 to 29 1 9 2 0 0 0 0 0 0 0 12
30 to 34 2 6 4 0 0 0 0 0 0 0 12
35 to 39 0 8 10 1 0 0 0 0 0 0 19
40 to 44 1 5 5 4 1 1 0 0 0 0 17
45 to 49 0 7 5 3 2 3 2 0 0 0 22
50 to 54 0 1 1 1 2 0 0 0 0 0 5
55 to 59 0 0 1 0 0 0 0 0 0 0 1
60 to 64 0 0 0 0 0 0 0 0 0 0 0
65 to 69 0 0 0 0 0 0 0 0 0 0 0
70&up 0 0 0 0 0 0 0 0 0 0 0
Total 9 39 28 9 5 4 2 0 0 0 96
Hildi Incorporated 19
Eden Prairie FirefighterRelief Association Pension Plan
Plan Participants continued
Summary of Changes in the Participant Group
Inactive Participants
With Retirees Beneficiaries
Active Deferred Receiving Receiving
Participants Benefits Benefits* Benefits Total
Participants at Prior
Valuation Date 93 14 63 6 176
(12/31/2009)
Retirements (4) (3) 7 0 0
Deaths 0 0 0 0 0
Non-Vested (2) 0 0 0 (2)
Terminations
Vested Terminations 0 0 0 0 0
Resume Work 0 0 0 0 0
Payment to 0 0 0 0 0
Beneficiary Begins
New Participants 9 0 0 0 9
During the Year
Data Corrections 0 0 0 0 0
Participants at
Current Valuation 96 11 70 6 183
Date (12/31/2010)
*Includes 3 disabled participants.
Hildi Incorporated 20
Eden Prairie FirefighterRelief Association Pension Plan
Assumptions
The following assumptions were used in valuing the liabilities and benefits under the
plan.
Investment Return 5.00% for funding purposes
5.00% for accounting disclosures
Salary Increases N/A
Other Assumptions
Mortality RP-2000 Combined Blue Collar projected to 2011 with
Scale AA for participants and RP-2000 Combined
Healthy projected to 2011 mortality for spouses.
Disability Sample rates below:
Age Rate as %
20 0.08%
30 0.08%
40 0.20%
50 0.49%
55 0.89%
Withdrawal 12% withdrawal assumed at age 20, decreasing 0.48%
each year until 0% at age 45, with no withdrawal after
age 45.
Retirement Age Later of age 50 and 10 years of service
Form of Payment Single life annuity for single actives and 66 2/3%joint
and survivor annuity for married actives based on
percent married assumption. No lump sum payments
assumed.
100% of active disabilities are assumed to be in the line
of duty or fire-service related.
Percent Married 85%
Age Difference Husbands are 3 years older than wives
Changes from prior year
The projection on the mortality was changed from 2010 to 2011.
Hildi Incorporated 25
Eden Prairie FirefighterRelief Association Pension Plan
Summary of Plan Provisions
Following is a summary of the major plan provisions used to determine the plan's financial position. It
should not be used in determining plan benefits.
Plan Name Eden Prairie Firefighter Relief Association
Plan Year Calendar year
Eligible Employees All volunteer firefighters upon activation in the Eden Prairie Fire
Department and approved by the Board of Trustees. Members
must be at least 18 years of age.
Participation Immediate entry in the plan if an Eligible Employee
Service Active performance or supervision of fire suppression or
prevention duties by meeting all of the rules and regulations of
the fire department during such service.
Vesting Schedule Employees who have completed 10 years of service are 100%
vested in their benefit.
Normal Form of Payment Single life annuity for single participants and 66 2/3%joint and
survivor annuity for married participants
Optional Form of Payment Lump Sum Benefit
Monthly Accrued Benefit $56 x years of Service (up to a maximum of 32 years)
Lump Sum Benefit $56 x years of Service (up to a maximum of 32 years)x 100
Entitlement to future benefit Retired and deferred vested members who have at least 15
increases years of Service receive approved increases in the Monthly
Accrued Benefit as they become effective. Retired members
who elected to receive a lump sum payment will not receive any
increases.
Normal Retirement Benefit Eligibility: Age 50 with 10 years of Service
Benefit: Monthly Accrued Benefit
Early Retirement None
Deferred Vested Termination Eligibility: 10 years of Vesting Service
Benefit: Normal Retirement Benefit payable upon attainment of
age 50
Disability Benefit Eligibility: Injury or sickness incurred in the line of duty
Benefit: Monthly Accrued Benefit payable during disability
Hildi Incorporated 26
Eden Prairie FirefighterRelief Association Pension Plan
Summary of Plan Provisions continued
Pre-retirement Death Benefit— Upon death of active participant: Lump Sum Benefit for each year
Annuity of active service payable immediately to surviving spouse,
children or estate
Post-retirement Death Benefit Eligibility: Any current retiree, disabled retiree or deferred
pension participant who has commenced a monthly retirement
benefit and then died
Benefit: 66 2/3% of member's benefit payable until the earlier of
death or remarriage of the surviving spouse
Forms of Retirement Benefits Life only, 66 2/3% Joint& Survivor or Lump Sum.
Changes since Prior Valuation:
The death benefit for actives and deferred members changed from an annuity of 2/3 of the
participant's monthly benefit payable immediately to a surviving spouse and an annuity to any
dependent children to a lump sum payable immediately to a surviving spouse, children or estate.
Hildi Incorporated 27
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C.
Jay Lotthammer and Award Bid Contract for Purchase and
Wendy Sevenich, Installation of a Standby Generator at the
Parks and Recreation Community Center
Requested Action
Move to: Award the contract for purchase and installation of a standby generator to Prairie
Electric in the amount of$344,555.
Synopsis
Power outages at the Eden Prairie Community have occurred on a fairly regular basis over the
years. Staff has worked with Xcel Energy to rectify the situation and have been told that the
current situation is the best that we can expect. When power outages or interruptions occur, it is
not only detrimental to the immediate operation of the facility, but it can also be immediately
damaging or harmful to the lifespan of the mechanical and electrical equipment that is a part of
the facility.
In addition to providing protection to the operation and the equipment, the standby generator can
also be used during peak power demand to lessen the electrical rate to the Community Center.
This purchase was originally scheduled in the CIP to begin in 2013. Due to the significance of
recent power outages and the benefits of protecting the multitudes of equipment, staff is
recommending that this purchase is moved forward. There are currently funds available in the
CIP to handle this purchase. The anticipated lifespan of a generator is approaching
50 years.
Plans and specifications were prepared and advertisement for bids were published in the March
10, 2011, addition of the Eden Prairie News. Bids were opened on April 7, 2011. The lowest
responsible bid was submitted by Prairie Electric in the amount of$344,555.
Background
Power outages and interruptions have been occurring at the Eden Prairie Community Center for
many years. When these events happen, the results are detrimental to the immediate use of the
facility and to the life span of the many compressors, air-handling, heating, cooling and other
mechanical units that are used to operate the building. In addition, there is a large amount of
exercise equipment, computers and televisions that are harmed from the shut down and surge of
current when power is restored. On average,power outages occur every two months. Reasons
given by Xcel Energy are typically weather(lightning, falling tree branches, wind), construction
(excavation) or animals in electrical distribution equipment. Power losses have ranged from a
few minutes to 14 hours over the last 7 years. Some power outages cause a"single phasing"
Standby Generator- Community Center
April 19, 2011
Page 2
during which one or two phases of the three phase system are lost. This type of power loss is not
always immediately apparent, as most lighting stays on. In 2009, $9,000 was spent replacing and
repairing damaged equipment after just one single phase loss occurrence.
When power is lost, even for a few moments, all ice rink refrigeration compressors shut off as a
safety precaution. This equipment must be manually restarted. When power is lost for more than
a few minutes the building is evacuated due to the loss of all lights (except emergency exiting
lighting) and the loss of all heating/cooling, fitness, ice rink and pool equipment. If power is lost
after hours when the building is unoccupied, "on call"building engineers must respond at an
overtime rate.
Operational impacts of power outages include melted ice, loss of pool filtration, decreased water
temperature and loss of building temperature and humidity set points. The longer the power is
off, the longer it takes to recover from these losses. Loss of revenue also occurs due to canceled
swim and skate lessons and cancellation of building rentals.
A standby generator was included in the bid package for the expansion of the Community
Center. It was priced as an alternate during the expansion process,but the alternate was not
accepted due to overall costs at that time. The purchase was then scheduled in the CIP to begin in
2013. Due to the significance of recent power outages and the benefits of protecting the
multitudes of equipment, staff is recommending that this purchase be moved forward.
Attachments
Bid Tabulation
Letter from Environmental Process Inc.
CITY OF EDEN PRAIRIE
COMMUNITY CENTER
2011 EMERGENCY GENERATOR
EPI 11-227
RECAP OF BIDS
Bid Due Date: Thursday, April 7, 2011
Time: 10:30 AM
CONTRACTOR BASE BID ADDENDUM ADDENDUM BID BOND AFFIDAVIT COMMENTS
NO. 1 NO. 2 OF NON-
RECEIVED RECEIVED COLLUSION
Allied Generators
533 Hayward Ave. N., Suite 150 $379,300.00 Yes Yes Yes No
Oakdale, MN 55128
Gunnar Electric
7960 Eden Prairie Road $435,300.00 Yes Yes Yes Yes
Eden Prairie, MN 55347
Jim's Electric
8296 Industrial Park Road $399,775.00 Yes Yes Yes Yes
Baxter, MN 56425
Laketown Electric Corporation
8470 State Highway#5 $369,970.00 Yes Yes Yes No
P. O. Box 237
Waconia, MN 55387
CONTRACTOR BASE BID ADDENDUM ADDENDUM BID BOND AFFIDAVIT COMMENTS
NO. 1 NO. 2 OF NON-
RECEIVED RECEIVED COLLUSION
Medina Electric, Inc.
22510 State Highway 55 $442,000.00 Yes Yes Yes Yes
Hamel, MN 55340
Prairie Electric
6595 Edenvale Blvd. $344,555.00 Yes Yes Yes Yes
Suite 120
Eden Prairie, MN 5534
Premier Electrical Corporation
4401 85th Avenue North $492,780.00 Yes Yes Yes Yes
Brooklyn Park, MN 55443-1937
Terranova, L.L.C.
14685 Langdon Place $394,740.00 Yes Yes Yes Yes
Eden Prairie, MN 55347
Majestic Electric Inc.
5189 130`h Street North $350,000.00 No No No No
Hugo, MN
Master Electric Co., Inc.
8555 W. 123rd Street $397,306.00 Yes Yes Yes Yes
Savage, MN 55378
Environmental Process, Inc.
715 Florida Avenue South,Suite 111,Golden Valley,MN 55426-1700
Phone: 763-398-3040•Fax: 763-398-0121 •email: epimpls@rconnect.com•www.go-epi.com
April 8, 2011
Mr. Paul Sticha
Facilities Manager
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Re: City of Eden Prairie
Community Center
2011 Emergency Generator
EPI Project No. 11-227
Dear Mr. Sticha:
Environmental Process, Inc. (EPI) reviewed the City of Eden Prairie Community Center 2011
Emergency Generator project work scope with Mr. Scott Oswald with Prairie Electric, Inc. and
there were no questions. Scott Oswald indicated that they will be ready to start work per the
tentative schedule. Scott Oswald indicated that they intend on furnishing and installing two (2)
500 KW paralleled generator sets manufactured by Generac Industrial Power as in the plans and
specifications.
Prairie Electric, Inc. is based in Eden Prairie, Minnesota. EPI has not worked with Prairie
Electric, Inc. in the past, but we understand that Prairie Electric, Inc. has previously completed
work for the City of Eden Prairie.
Based on the review of project work scope with Prairie Electric, Inc. and the fact that they are the
low bidder we recommend awarding the project to them. EPI recommends that the base bid cost
of $344,555.00 for the City of Eden Prairie Community Center 2011 Emergency Generator
Project be accepted from Prairie Electric,Inc.
Please contact us if you need any additional information.
Sincerely:
ENVIRONMENTAL PROCESS, INC.
,„„A
Denny R. Langer,PE
Project Manager
Copy: Charles A. Lane,EPI
EPI File No. 11-227
Attachments: Recap of Bids
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.D.
Stuart Fox, Parks and Natural Contract for Professional Services for
Resources Manager, Parks and Flying Cloud Athletic Field Expansion
Recreation Construction
Requested Action
Move to: Approve the Standard Agreement for Professional Services proposal from HTPO
for Flying Cloud Athletic Field Expansion construction services at a cost not to
exceed $95,000.00.
Synopsis
Laurie Johnson of Hansen Thorp Pellinen and Olson Inc. provided a scope of services proposal
that addresses the City's request for construction administration services related to the recently
approved Flying Cloud Athletic Field Expansion Construction Project. Their proposal for the
project includes construction administration, staking and survey work with a not to exceed cost
of$95,000.
Recommendation
Chard Tiling &Excavating is the general contractor for this project which is scheduled to begin
soon. The proposal from HTPO is in line with our estimate and staff recommends approval of
this contract.
Attachments
Standard Agreement for Professional Services
Scope of Service Letter
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the day of , 20 , between the City
of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Hansen Thorp Pellinen Olson, Inc. , a Minnesota
corporation (hereinafter "Consultant") whose business address is
7510 Market Place Drive, Eden Prairie, MN 55344
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City-projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for Flying
Cloud Athletic Fields Expansion _ _ hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" ( proposal letter dated March 23, 2011 )
in connection with the Work. The terms of this standard agreement shall take precedence over
any provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from March 15, 2011 _ through
July 15, 2012 the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such additional period as
they deem appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 95,000.00 for the services as
described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions,
actions of a third party, or actions or inactions of City, the time for performance shall be
extended by a period of time lost by reason of the delay. Consultant will be entitled to
payment for its reasonable additional charges, if any, due to the delay.
1
Rev. 8-07-2009
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
including but not limited to, design and construction standards that may be required in
the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
2
Rev. 8-07-2009
6. Project Manager and Staffing. The Consultant has designated Laurie Johnson
and Ted Anderson to serve on the Project. They shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance with
the terms established herein. Consultant may not remove or replace these designated staff
from the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with
the standard of care in Hennepin County, Minnesota for professional services of the like kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval. The
books, records, documents and accounting procedures and practices of the Consultant or other
parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the City
terminates the Agreement because the Consultant has failed to perform in accordance with this
Agreement, no further payment shall be made to the Consultant, and the City may retain
another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the .performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall
be awarded its costs and disbursements, including attorney's fees, incurred in bringing the
action. •
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
3
Rev. 8-07-2009
Consultant shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to immediately
terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further agrees
to indemnity the City for defense costs incurred in defending any claims, unless the City is
determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for damage
to property, including loss of use, which may arise out of operations by Consultant or by
4
Rev. 8-07-2009
any subcontractor or by anyone employed by any of them or by anyone for whose acts
any of them may be liable. Such insurance shall include, but not be limited to, minimum
coverages and limits of liability specified in this Paragraph, or required by law. The
policy(ies) shall name the City as an additional insured for the services provided under
this Agreement and shall provide that the Consultant's coverage shall be primary and
noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products— Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of the
products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
5
Rev. 8-07-2009
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less than
A-, unless specifically accepted by City in writing. In addition to the requirements stated
above, the following applies to the insurance policies required under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
6
Rev. 8-07-2009
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
certificates shall be provided to City prior to the expiration date of any of the required
policies. City will not be obligated, however, to review such Certificate of Insurance,
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or
to advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Consultant, its subcontractors,
agents, employees or delegates. Consultant agrees that this indemnity shall be construed
and applied in favor of indemnification. Consultant also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the property
of the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use
the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement ("Project") does not relieve any liability on the part of the
Consultant, but any use of the Information by the City or the Consultant beyond the scope of
the Project is without liability to the other, and the party using the Information agrees to defend
and indemnify the other from any claims or liability resulting therefrom.
7
Rev. 8-07-2009
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject to
mediation as a condition precedent to initiating arbitration or legal or equitable actions by either
party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of
90 days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties.
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation
in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in
any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME / iansen hprp F1/ine» &S°n _L ne
By: \y(iitt.4. a
_ >411>rev,--
Its: / 1 dS I eien I
8
Zl
L xh,b;f r
p 1 I Engineering Surveying
;1 Landscape Architecture
tJ
March 23,2011
Mr.Jay Lotthammer
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Re: Flying Cloud Athletic Fields Expansion
Dear Jay,
As requested,the following estimate for engineering and surveying
services are provided for your consideration.
Estimate Scope of Service
$93,500.00 Construction administration,staking,and
inspection. Assumes inspection time of 25 hours
per week for a construction duration of 18
weeks. Includes as-built verification of
infiltration basins and storm sewer.
$1,500.00 Reimbursables
$95,000.00 TOTAL
We assume that the geotechnical consultant will be under a separate
contract directly with the City.
Invoices will be submitted based on actual hours worked using a 2.4
multiplier times direct personal expense and reimbursable expenses
incurred(printing,courier,and other out-of-house documents and fees).
We will keep you informed of our work progress and the above fee
estimate will not be exceeded without prior approval from your office.
We invoice our services monthly payable within 30 days.
Thank you for this opportunity to provide our services.
Sincerely,
Hansen Thorp Pellinen Olson, Inc.
7510 Market Place Drive
Eden Prairie, MN 55344
952-829-0700
952-829-7806 fax Laurie A.Johnson,P.E.
www.htpo.com Principal
HANSEN THORP PELLINEN OLSON, INC.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.E.
Stuart Fox, Parks and Natural Contract for Professional Services for
Resources Manager, Parks and Rice Marsh Lake Trail Construction
Recreation
Motion
Move to: Approve the Standard Agreement for Professional Services proposal from HTPO
for Rice Marsh Trail Construction services at a cost not to exceed$46,500.00.
Synopsis
Laurie Johnson of Hansen Thorp Pellinen and Olson Inc. provided a scope of services proposal
that addresses the City's request for construction administration services related to the recently
approved Rice Marsh Trail Project. Their proposal for the project includes construction
administration, staking and survey work with a not to exceed cost of$46,500.
Recommendation
Minnesota Dirtworks is the general contractor for this project, which is scheduled to begin soon.
The proposal from HTPO is in line with our estimate and staff recommends approval of this
contract.
Attachment
Standard Agreement for Professional Services
Scope of Service Letter
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the day of , 20 , between the City
of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Hansen Thorp Pellinen Olson, Inc. , a Minnesota
corporation (hereinafter "Consultant") whose business address is
7510 Market Place Drive, Eden Prairie, MN 55344
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for Rice
Marsh Lake Trail hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" ( proposal letter dated March 7, 2011 )
in connection with the Work. The terms of this standard agreement shall take precedence over
any provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from March 15, 2011 through
July 15, 2012 the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such additional period as
• they deem appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 46,500.00 for the services as
described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions,
actions of a third party, or actions or inactions of City, the time for performance shall be
extended by a period of time lost by reason of the delay. Consultant will be entitled to
payment for its reasonable additional charges, if any, due to the delay.
1
Rev. 8-07-2009
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
including but not limited to, design and construction standards that may be required in
the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
2
Rev. 8-07-2009
6. Project Manager and Staffing. The Consultant has designated Laurie Johnson
and _ Ted Anderson to serve on the Project. They shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance with
the terms established herein. Consultant may not remove or replace these designated staff
from the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with
the standard of care in Hennepin County, Minnesota for professional services of the like kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval. The
books, records, documents and accounting procedures and practices of the Consultant or other
parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the City
terminates the Agreement because the Consultant has failed to perform in accordance with this
Agreement, no further payment shall be made to the Consultant, and the City, may retain
another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall
be awarded its costs and disbursements, including attorney's fees, incurred in bringing the
action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
3
Rev. 8-07-2009
Consultant shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to immediately
terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further agrees
to indemnity the City for defense costs incurred in defending any claims, unless the City is
determined to be at.fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for damage
to property, including loss of use, which may arise out of operations by Consultant or by
4
Rev. 8-07-2009
any subcontractor or by anyone employed by any of them or by anyone for whose acts
any of them may be liable. Such insurance shall include, but not be limited to, minimum
coverages and limits of liability specified in this Paragraph, or required by law. The
policy(ies) shall name the City as an additional insured for the services provided under
this Agreement and shall provide that the Consultant's coverage shall be primary and
noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products —Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of the
products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
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Rev. 8-07-2009
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less than
A-, unless specifically accepted by City in writing. In addition to the requirements stated
above, the following applies to the insurance policies required under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this-Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
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Rev. 8-07-2009
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
certificates shall be provided to City prior to the expiration date of any of the required
policies. City will not be obligated, however, to review such Certificate of Insurance,
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or
to advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Consultant, its subcontractors,
agents, employees or delegates. Consultant agrees that this indemnity shall be construed
and applied in favor of indemnification. Consultant also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the property
of the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use
the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement ("Project") does not relieve any liability on the part of the
Consultant, but any use of the Information by the City or the Consultant beyond the scope of
the Project is without liability to the other, and the party using the Information agrees to defend
and indemnify the other from any claims or liability resulting therefrom.
7
Rev. 8-07-2009
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject to
mediation as a condition precedent to initiating arbitration or legal or equitable actions by either
party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of
90 days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties.
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation
in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in
any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME Hanselt l ncrp illinen iSen, .
yy
By: /ttvu' . ��-
Its: / / CSIC/G"jll
8
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p 1 I Engineering Surveying
' ) ;) Landscape Architecture
1 � J
March 7,2011
Mr.Jay Lotthammer
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Re: Rice Marsh Lake Trail
Dear Jay,
As requested,the following estimate for engineering and surveying
services are provided for your consideration.
Estimate Scope of Service
$45,000.00 Construction administration,staking,and
inspection. Assumes inspection time of 20 hours
per week for a construction duration of 9 weeks.
Includes as-built verification of wetland creation
area and drainage basin. •
$ 1,500.00 Reimbursables
$46,500.00 TOTAL
We assume that the geotechnical consultant will be under a separate
contract directly with the City.
Invoices will be submitted based on actual hours worked using a 2.4
multiplier times direct personal expense,and reimbursable expenses
incurred(printing,courier,and other out-of-house documents and fees).
We will keep you informed of our work progress and the above fee
estimate will not be exceeded without prior approval from your office.
We invoice our services monthly payable within 30 days.
Thank you for this opportunity to provide our services.
Sincerely,
7510 Market Place Drive Hansen Thorp Pellinen Olson, Inc.
Eden Prairie, MN 55344
952-829-0700 (Lcauc a. (>�r9' +�
952-829-7806 fax
www.htpo.com Laurie A.Johnson,P.E.
Principal
HANSEN THORP PELLINEN OLSON, INC.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.F.
Stuart Fox, Parks and Natural Contract for Construction Testing Services
Resources Manager, Parks and for Flying Cloud Athletic Field Expansion
Recreation Construction
Requested Action
Move to: Approve the Standard Agreement for Professional Services proposal from Braun
Intertec Corporation for construction testing services at the Flying Cloud Athletic
Field Expansion Project at a cost not to exceed $22,242.00.
Synopsis
Henry Vloo of Braun Intertec Corporation provided a list of services proposal that addresses the
City's request for testing services related to materials and quality control for the recently
approved Flying Cloud Athletic Field Expansion Construction Project. Their proposal includes a
variety of soil tests, water infiltration testing, concrete testing and professional engineering
services at not to exceed cost of$22,242.00.
Recommendation
Chard Tiling &Excavating is the general contractor working on the project which has begun.
HTPO is currently under contract to provide general oversight and construction inspection
services. This proposal for materials and quality control services is in line with our estimate and
staff recommends approval of this contract.
Attachments
Standard Agreement for Professional Services
Scope of Service Letter
Standard Agreement for Professional Services
This Agreement is made on the 19th day of April, 2011, between the City of Eden Prairie,
Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN
55344, and Braun Intertec Corporation, a Minnesota (hereinafter "Consultant") whose business
address is 11001 Hampshire Avenue So., Minneapolis, MN 55438.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of Construction Testing Services by Consultant
for the Flying Cloud Athletic Field Expansion hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" in connection with the Work. The terms of this standard agreement shall take
precedence over any provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from April 19, 2011 through project completion in
June 2012, the date of signature by the parties notwithstanding. This Agreement may be
extended upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 22,242.00 for the services as described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions,
actions of a third party, or actions or inactions of City, the time for performance shall be
extended by a period of time lost by reason of the delay. Consultant will be entitled to
payment for its reasonable additional charges, if any, due to the delay.
1
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
including but not limited to, design and construction standards that may be required in
the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
2
6. Project Manager and Staffing. The Consultant has designated various field staff to serve on
the Project. They shall be assisted by other staff members as necessary to facilitate the
completion of the Work in accordance with the terms established herein. Consultant may not
remove or replace these designated staff from the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with
the standard of care in Hennepin County, Minnesota for professional services of the like kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval. The
books, records, documents and accounting procedures and practices of the Consultant or other
parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If-however, the City
terminates the Agreement because the Consultant has failed to perform in accordance with this
Agreement, no further payment shall be made to the Consultant, and the City may retain
another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall
be awarded its costs and disbursements, including attorney's fees, incurred in bringing the
action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
Consultant shall incorporate the foregoing requirements of this paragraph in all of its
3
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to immediately
terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, resulting directly or indirectly from a negligent act or
omission (including without limitation professional errors or omissions) of the Consultant, its
agents, employees, or subcontractors in the performance of the services provided by this
Agreement and against all losses by reason of the failure of said Consultant fully to perform, in
any respect, all obligations under this Agreement.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for damage
to property, including loss of use, which may arise out of operations by Consultant or by
any subcontractor or by anyone employed by any of them or by anyone for whose acts
any of them may be liable. Such insurance shall include, but not be limited to, minimum
coverages and limits of liability specified in this Paragraph, or required by law. The
4
policy(ies) shall name the City as an additional insured for the services provided under
this Agreement and shall provide that the Consultant's coverage shall be primary and
noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive Liability $1,000,000 property damage per occurrence
$2,000,000 general aggregate
$2,000,000 Products— Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit (shall include coverage
for all owned, hired and non-owed vehicles.
Umbrella or Excess Liability $2,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CA 00 01, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations Property Damage coverage. Consultant
agrees to maintain this coverage for a minimum of two (2) years following
completion of its work.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Standard ISO CG0001 0196 Contractual Liability coverage, or its equivalent, and
a Separation of Insureds clause.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s) on ISO form CF 20 10 11 85, or its
equivalent, naming "the City of Eden Prairie." Additional insured coverage under
a July 2004 or later edition of said ISO form is not acceptable.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
5
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
Incidental Malpractice, Host Liquor Liability, and Blanket Contractual Liability
insurance applicable to the Consultant's performance under this Agreement.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City, in the insured's capacity as the
Consultant, if such legal liability is caused by an error, omission, or negligent act of the
insured or any person or organization for whom the insured is legally liable. Said policy
shall provide an aggregate limit of$2,000,000. Said policy shall not name the City as an
insured.
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less than
A-, unless specifically accepted by City in writing. In addition to the requirements stated
above, the following applies to the insurance policies required under this Paragraph:
a. All polices, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
b. All polices, except the Professional Liability Insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed or restrictive modifications added, without thirty (30)
days prior written notice to the City.
A copy of the Consultant's insurance declaration page, Rider and/or
Endorsement, as applicable, which evidences the compliance with this Paragraph
20, must be filed with City prior to the start of Consultant's Work. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
6
certificates shall be provided to City not less than thirty (30) days prior to the expiration
date of any of the required policies. City will not be obligated, however, to review such
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or
to advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Consultant, its subcontractors,
agents, employees or delegates. Consultant agrees that this indemnity shall be construed
and applied in favor of indemnification. Consultant also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the property
of the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use
the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement ("Project") does not relieve any liability on the part of the
Consultant, but any use of the Information by the City or the Consultant beyond the scope of
the Project is without liability to the other, and the party using the Information agrees to defend
and indemnify the other from any claims or liability resulting therefrom.
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject to
mediation as a condition precedent to initiating arbitration or legal or equitable actions by either
party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
7
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of
90 days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties.
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation
in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in
any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
By:
Its:
8
S SPA
•
•
�' BRA BRAUN Braun Intertec Corporation Phone 952.995.2000
11001 Hom shire Avenue S Fox. 952 995 2020
INTERTEC Minneapolis,MN 55438 Web: brouninierlec.corn
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April 12,2011 Proposal BL-10-09735B
•
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City of Eden Prairie c/o HTPO, Inc
Attn: Mr.Adam Pawelk
7510 Market Place Drive
Eden Prairie,MN 55344
"fit' Re: Revised Proposal for Construction Testing Services
.s ` Flying Cloud Athletic Fields Expansion
_`frVg 1 .fi 1
Pioneer Trail and Mitchell Road
y Eden Prairie, Minnesota
wet
Dear Mr. Pawelk:
sew 3�
Braun Intertec respectfully submits this revised proposal to provide quality control observation and
testing944
services duringsite grading, utilityinstallation and infiltration construction for the proposed
� g g � pondp P
p0 Flying Cloud Athletic Fields Expansion at the referenced site.
Our Understanding of Project
, J,ba
New athletic fields will be constructed in the southeast quadrant of Pioneer Trail and Mitchell Road in
pft,c,:k1
3•t= Eden Prairie. The proposed fields include baseball,softball and soccer fields. Drive lanes and parking
areas will also be constructed. To control storm water, 5 infiltration basins will also be constructed.
Available Project Information
tfcgi
>'-�> This proposal is based on our review of the documents described below.We will submit a revised scope
of services and cost if the project changes.
• Geotechnical Engineering report prepared by Braun Intertec,dated December 2,2010,
Yj project number BL-10-09735.
: la
ti • Results of a double ring infiltrometer test completed on this site on December 15,2010.
a4n
• Project schedule provided by Chard Tiling and Excavating, Inc.
• Project plans and specifications prepared by HTPO,Inc.,with the plans dated February 11,
2011 and the specification book dated March 21,2011.
I
• Providing engineeringand environmental solutions since I957
a���: g
City of Eden Prairie c/o HTPO, Inc.
Proposal BL-10-09735E
- April 12,2011
Page 2
Scope of Services
We will provide technicians or engineers—working under the direction of a Professional Engineer—to
perform our observation and testing services.Observation and testing services will be performed on an
on-call,as-needed basis as requested and scheduled by you or the project contractors.We have
reviewed the available project information and propose to:
• Observe and evaluate the suitability of geologic materials exposed in the bottoms of
excavations, or surfaces on which fill or structures will be placed.
• Measure the in-place dry density, moisture content and relative compaction of fill placed for
building, pavement and/or utility support,and of utility backfill for compliance with the
project documents—this task includes performing laboratory Proctor tests to provide
maximum dry densities from which the relative compaction of fill can be determined, as well
as the use of a nuclear density gauge to measure in-place dry densities and moisture
contents.
• Observe proof-rolls of pavement subgrades to evaluate subgrade strength and the ability of
the subgrades to support pavement materials. At this time,testing of the aggregate base
and bituminous pavement is not required.
• Perform 2 double ring infiltrometer tests within each of 5 infiltration test basins to be •
constructed on this site.
• Complete up to 5 topsoil quality tests on the manufactured topsoil to be used in the
construction of the turf on the various playing fields.
• Sample and test fresh concrete associated with sidewalks,slabs and/or curb-and-gutter for
compliance with the project documents,and cast test cylinders for laboratory compressive
strength testing.We assume that we will be able to appropriately dispose of excess concrete
(and associated wash water)on site at no additional cost to us.
■ Measure and report the compressive strength of the concrete test cylinders for compliance
• with the project documents.
• Provide project management for the quality control observation and testing services
• described above—this task includes scheduling'field personnel, reviewing observation and
test reports,and communicating with you,the project contractor(s),other project team
members and the building official,as needed.
Scheduling Assumptions
Based on our understanding of the project and the available project information,you indicated the work
for this phase of the project will proceed according to the following schedules:
• • B RAU N
INTERTEC
- . City of Eden Prairie c/o HTPO, Inc.
Proposal BL-10-09735E
April 12,2011
Page 3
■ General excavations, and the placement and compaction of excavation backfill and required
additional fill in building and pavement areas,will be substantially complete in 3 months,
however,most of the general site grading will be done in about 2 months,with the last
month for fine grading.
• Utility installations will be substantially complete in 3 weeks.
•
• Concrete sidewalks,slabs and curb-and-gutter will require a total of 8 placements.
If the pace of construction is different than described above,this proposal should be revised.
Cost
We will furnish the services described herein for an estimated fee of$22,242.A tabulation showing
hourly and/or unit rates associated with our proposed scope of services is attached.
Our work will extend over several invoicing periods.As such,for work that is performed during the
course of each invoicing period,we will submit partial progress invoices.
Additional Services and Overtime
It is difficult to estimate all of the services,and the quantity of each service,that will be required for any
project. Our services are also directly controlled by the schedule and performance of others. For these
reasons,our actual hourly or unit quantities and associated fees may vary from those reported herein.
If the number of hours or units ultimately required exceed those assumed for purposes of this proposal,
they will be invoiced at the hourly or unit rates shown in the attached tabulation. If services are
ultimately required that have not been identified or described herein,they will be invoiced in accordance
with our current Schedule of Charges. Prior to exceeding our estimated fees,we will update you
regarding the progress of our work. Fees associated with additional services will be summarized in a
Change Order and submitted to you for review and authorization.
This proposal was developed with the understanding that the scope of services defined herein will be
required and requested during our normal work hours of 7:00 am to 4:00 pm, Monday through Friday.
Services that we are asked to provide to meet the project requirements or a contractor's construction
schedule outside our normal work hours will be invoiced using an overtime rate factor.The factor for
services provided outside our normal work hours or on Saturday will be 1.25 times the normal hourly
rate for the service provided.The factor for services provided on Sunday or legal holidays will be 1.5
times the normal hourly rate for the service provided.
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
BRAUN
INTERTEC
City of Eden Prairie c/o HTPO, Inc.
Proposal BL-10-09735B
April 12,2011
Page 4
We appreciate the opportunity to present this proposal to you. It is provided in duplicate so the original
can be retained for your records and the copy can be signed and returned to us. Please return the
signed copy in its entirety.
The proposed fee is based on the scope of services described and the assumptions that our services will
be authorized within 30 days and others will not delay us beyond our proposed schedule.
Our work will be completed based on our contract with the City of Eden Prairie.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please call Henry Vloo at 952.995.2238 or Gregg Jandro at 952.995.2270.
Sincerely,
BRAUN INTERTEC CORPORATION
,•/%/7'
Henry V oo, PE
Associate—Senior Engineer
Gr:, /'.Jand o , PG
Principal Engineer,Vice President
Attachments:
Table 1. Estimated Costs
The proposal is accepted,and you are authorized to proceed.
Authorizer's Firm
Authorizer's Signature
Authorizer's Name(please print or type)
Authorizer's Title
Date
Revised Construction Testing Proposal
BRAUN
INTERTEC
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 11-5785 I ITEM NO.: VIII.G.
Mary Krause Award Contract for 2011 Street Striping
Public Works/Engineering to AAA Striping Service Company
Requested Action
Move to: Award contract for 2011 Striping to AAA Striping Service Company in the amount of
$68,777.90.
Synopsis
Sealed bids were received Thursday, April 7, 2011 for the 2011 Striping project. Three bids
were received and are tabulated as follows:
AAA Striping $ 68,777.90
Century Fence $ 77,962.00
Highway Technologies, Inc. $98,205.00
Background Information
Street striping is an annual street maintenance project. The budget for 2011 is $85,357 under
budget#1714-6337. Staff recommends award to AAA Striping Service Company.
Attachment
Bid Tabulation
City Street Striping
City of I of Eden Prairie I.C.#11-5785
AAA Striping Service Century Fence Company Highway Technologies,Inc.
EST. UNIT UNIT UNIT
NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 4" Striping (includes Broken/Solid/Do 45,000 Lin. Ft. 0.120 $5,400.00 0.15 $6,750.00 _ 0.11 _ $4,950.00
Yellow or White Paint- Latex
2 4" Striping (includes Broken/Solid/Do 90,000 Lin. Ft. 0.240 $21,600.00 0.28 $25,200.00 0.22 $19,800.00
Yellow or White Epoxy Resin
3 6" Striping -White Epoxy 100 Lin. Ft. 3.000 $300.00 3.35 $35.00 2.50 $250.00
4 8" Striping - Paint 100 Lin. Ft. 0.490 $49.00 0.27 $26.50 0.33 $33.00
5 8" Striping - Epoxy 2,100 Lin. Ft. 1.000 $2,100.00 0.45 $945.00 0.66 $1,386.00
6 12" Stop Line-White Paint 100 Lin. Ft. 1.250 $125.00 1.46 $146.00 3.50 $350.00
7 _12" Stop Line-White Epoxy 300 Lin. Ft. 4.800 $1,440.00 6.00 $1,800.00 _ 5.00 $1,500.00
8 24" Stop Line-White Paint 50 Lin. Ft. 2.500 $125.00 32.90 $145.00 7.00 $350.00
_ 9 24" Stop Line-White Epoxy Paint 190 Lin. Ft. _ 7.810 $1,483.90 7.00 $1,330.00 _ 10.00 $1,900.00
10 Crosswalk Blocks -White Paint 2,000 Sq. Ft. 1.500 $3,000.00 1.41 $2,820.00 4.98 $9,960.00
11 Crosswalk Blocks-White Epoxy 7,200 Sq. Ft. 3.150 $22,680.00 3.40 $24,480.00 5.33 $38,376.00
12 Pavement Message (Arrow)-White F 35 EA. 25.000 $875.00 27.50 $962.50 65.00 $2,275.00
13 Pavement Message (Arrow)-White E 75 EA. _ 80.000 $6,000.00 112.00 $8,400.00 _ 125.00 _ $9,375.00
14 Pavement Marking Removal 100 Lin. Ft. 1.000 $100.00 0.75 $75.00 2.00 $200.00
15 R.R. Crossing -White Epoxy _ 1 EA. 450.000 $450.00 585.00 $585.00 _ 750.00 $750.00
16 Remove Message 100 Sq. Ft. 3.000 $300.00 5.00 $500.00 6.00 $600.00
17 12" Crosshatch (yellow epoxy) 400 Lin. Ft. 3.500 $1,400.00 4.75 $1,900.00 5.00 $2,000.00
18 12" Crosshatch (yellow paint latex) 700 Lin. Ft. 1.000 $700.00 1.46 $1,022.00 3.50 $2,450.00
19 24" Crosshatch (yellow epoxy) 100 Lin. Ft. _ 5.000 $500.00 5.50 $550.00 _ 10.00 $1,000.00
20 24" Crosshatch (yellow paint) 100 Lin. Ft. 1.500 $150.00 2.90 $290.00 7.00 $700.00
TOTAL BASE BID $68,777.90 $77,962.00 $98,205.00
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 11-5787 ITEM NO.: VIII.H.
Mary Krause Award Contract for 2011 Bituminous Crack
Public Works/Engineering Sealing to Precision Sealcoating, Inc.
Requested Action
Move to: Award contract for 2011 Bituminous Crack-Sealing to Precision Sealcoating, Inc. in
the amount of$253,902.
Synopsis
Sealed bids were received Thursday, April 14, 2011 for the 2011 Bituminous Crack Sealing.
Three bids were received as follows:
Precision Sealcoating, Inc. $ 253,902.00
American Pavement Solutions, Inc. $ 307,340.00
Fahrner Asphalt Sealers, LLC $ 342,900.00
Background Information
Street bituminous c rack sealing is an annual street maintenance project in preparation for the
2011 seal coat project. Cracksealing for bituminous trails has also been included this year. The
street quantities include some o f the recent overlay areas as w ell as a portion of the proposed
2012 sealcoat project area. The 2011 operating and maintenance budget for street crack sealing
is $130,546 under budget item 1707-6339 with the balance of the funding coming from the CIP
fund. T he t rail cr acksealing portion of t he pr oject( $27,810) is funded t hrough t he P arks
Division under trail maintenance.
Staff recommends award to Precision Sealcoating, Inc.
Attachment:
• 2011 Bid Results
2011 City Cracksealing
City of Eden Prairie I.C. #11-05787
Precision Sealcoating,Inc. Fahrner Asphalt Sealers American Pavement Solutions, Inc.
EST. UNIT UNIT UNIT
NO DESCRIPTION QTY. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL
1 Joint Sealant on Bituminous
Streets and Parking Lots 227,000 Sq.Yd. $0.996 $226,092.00 $1.210 $274,670.00 $1.350 $306,450.00
2 Joint Sealant on Bituminous
Trails 27,000 Sq. Yd. I $1.030 $27,810.00 $1.210 $32,670.00 $1.350 $36,450.00
TOTAL BASE BID $253,902.00 $307,340.00 $342,900.00
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 11-5792 ITEM NO.: VIILI.
Public Works/Engineering Approve Professional Services
Rod Rue Agreement with HTPO, Inc. for the
Reconstruction of Mitchell Road South
of CSAH 1 (Pioneer Trail)
Requested Action
Move to: Approve Professional Services Agreement with HTPO, Inc. for design phase
services for the reconstruction of Mitchell Road south of CSAH 1 (Pioneer Trail).
Synopsis
This Professional Services Agreement will provide engineering services related to surveying,
preliminary engineering/coordination with adjacent property owners, and the preparation of
construction documents for the reconstruction of this roadway. It is anticipated that this project
will be constructed in late 2011 or 2012. The estimated cost for these design services is $80,000.
The project will be financed with a combination of Municipal State Aid funds, County funds and
cost participation from adjacent property owners (Grace Church and MAC)through previous
agreements with the City of Eden Prairie.
Background Information
The plan for this section of roadway is to reconstruct the existing rural section to an urban two-
lane section with turn lanes, trail extensions on both sides of the roadway, and sewer and water
services to MAC property. In addition, we propose to lower a shallow trunk watermain pipe
south of the southerly roadway project limits.
Attachments
• Professional Services Agreement
• Exhibit A-Proposal Letter
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the day of , 20 , between the City
of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Hansen Thorp Pellinen Olson, Inc. , a Minnesota
corporation (hereinafter "Consultant") whose business address is
7510 Market Place Drive, Eden Prairie, MN 55344
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
Mitchell Road Reconstruction hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" ( proposal letter dated April 8, 2011 ) in
connection with the Work. The terms of this standard agreement shall take precedence over
any provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from April 20, 2011 through
June 30, 2012 the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such additional period as
they deem appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 80,000.00 for the services as
described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions,
actions of a third party, or actions or inactions of City, the time for performance shall be
extended by a period of time lost by reason of the delay. Consultant will be entitled to
payment for its reasonable additional charges, if any, due to the delay.
1
Rev. 8-07-2009
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
including but not limited to, design and construction standards that may be required in
the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
2
Rev. 8-07-2009
6. Project Manager and Staffing. The Consultant has designated Laurie Johnson
and Aaron Carrell to serve on the Project. They shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance with
the terms established herein. Consultant may not remove or replace these designated staff
from the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with
the standard of care in Hennepin County, Minnesota for professional services of the like kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval. The
books, records, documents and accounting procedures and practices of the Consultant or other
parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon. termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the City
terminates the Agreement because the Consultant has failed to perform in accordance with this
Agreement, no further payment shall be made to the Consultant, and the City may retain
another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall
be awarded its -costs and disbursements, including attorney's fees, incurred in bringing the
action.
11. Independent Consultant At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
3
Rev. 8-07-2009
Consultant shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13. Assignment. Neither party shall,assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to immediately
terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further agrees
to indemnity the City for defense costs incurred in defending any claims, unless the City is
determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for damage
to property, including loss of use, which may arise out of operations by Consultant or by
4
Rev. 8-07-2009
any subcontractor or by anyone employed by any of them or by anyone for whose acts
any of them may be liable. Such insurance shall include, but not be limited to, minimum
coverages and limits of liability specified in this Paragraph, or required by law. The
policy(ies) shall name the City as an additional insured for the services provided under
this Agreement and shall provide that the Consultant's coverage shall be primary and
noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed-Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of the
products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
5
Rev. 8-07-2009
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
i. Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less than
A-, unless specifically accepted by City in writing. In addition to the requirements stated
above,the following applies to the insurance policies required under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
6
Rev. 8-07-2009
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
certificates shall be provided to City prior to the expiration date of any of the required
policies. City will not be obligated, however, to review such Certificate of Insurance,
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or
to advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Consultant, its subcontractors,
agents, employees or delegates. Consultant agrees that this indemnity shall be construed
and applied in favor of indemnification. Consultant also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the property
of the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use
the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement ("Project") does not relieve any liability on the part of the
Consultant, but any use of the Information by the City or the Consultant beyond the scope of
the Project is without liability to the other, and the party using the Information agrees to defend
and indemnify the other from any claims or liability resulting therefrom.
7
Rev. 8-07-2009
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject to
mediation as a condition precedent to initiating arbitration or legal or equitable actions by either
party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of
90 days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties.
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation
in a Mediated Settlement Agreement, which Agreement shall-be enforceable as a settlement in
any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME 1-14n5en Tiar1 f//'n n 61san, rne,
By:\ 12-abc� 67. rwafr�
Its: Pres;den t
8
Z —1
p I 1 Engineering Surveying
Landscape Architecture April 8,2011
11
Ms. Mary Krause
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Re: Mitchell Road Reconstruction
Eden Prairie,MN
Dear Mary,
As requested,the following estimate for civil engineering and surveying
services are provided for your consideration for approximately 1,200
linear feet of road reconstruction for Mitchell Road adjacent to the Grace
Church Property and lowering or insulating approximately 400 linear
feet of watermain.
Estimated Fee Scope of Service
$6,500.00 Existing Conditions Survey. Includes
compilation of existing conditions based on
City LIDAR and GIS data,utility locates,
record drawings,boundary computations,
and field verification.
$19,000.00 Preliminary Design and Coordination.
Includes preliminary cost estimate and
preparation of exhibit for Grace Church;
preliminary road profile and review of
stormwater treatment needs for
coordination/plan revisions to Flying Cloud
Athletic Fields Expansion project; review of
entrance location and sewer and water
extensions for future MAC commercial site,
preliminary cost estimate for MAC share of
improvements,and coordination meetings.
$50,500.00 Construction Documents. Preparation of
construction documents for Municipal State
Aid funding including plans,profiles,cross
sections,specifications,and Stormwater
Pollution Prevention Plan(SWPPP),
7510 Market Place Drive engineers estimate;preparation of
Eden Prairie. MN 55344 temporary easement documents for Grace
952-829-0700 Church and MAC properties;permit
952-829-7806 fax applications for MPCA Stormwater and Sanitary
www.htpa.com Sewer Extension,MN Health Dept. for
watermain,FAA,Williams Pipeline as
required,and assistance with County
permitting.
HANSEN THORP PELLINEN OLSON, INC.
Krause/Johnson
April 8,2011
Page 2
$2,000.00 Bid Administration.
$$2,000.00 Reimbursabies.
$80,000.00 Total Fee
Fees for construction phase services have not been included in the above
fees,and we assume that there are no wetlands within the project area
and that the work will be completed by June 2012.
Invoices will be submitted based on actual hours worked using a 2.4
multiplier times direct personal expense,and reimbursable expenses
incurred(printing,courier,and other out-of-house documents and fees).
We invoice our services monthly payable within 30 days.
Due to the nature of this design work and the potential for additional
scope of work that could become necessary,Hansen Thorp Pellinen
Olson, Inc. recommends a 10% contingency in the amount of$8,000 be
added to the above total fee, We understand that the use of the
contingency must be for documented additional scope of work to be pre-
approved by the City's project manager.
Thank you for this opportunity to provide our services,
Sincerely,
HANSEN THORP PELLINEN OLSON, INC.
Laurie A.Johnson,PE
Principal
CC: Rod Rue
# 1 Engineering • Surveying HOURLY BUDGET
` , b-) Landscape Architecture Project Mitchell Road Reconstruction
Client City of_Eden Prairie
Date 4/8/2011 Job No. 09-024
HOURS BILLING RATE TOTALS TASK
PHASE: CATEGORY DATE
100 SURVEY
Proposed Fee Field 20 Crew 158 -- 3,160
$6,500 Research/Computation t Sury ! 80 480 -—
Draft 20 Tech IV 104 2,080
Check/Supervision 4 Sury V 145 580
QC Review 1 Sury IV 133 133
Billable Total $6,433
200 PRELIMINARY STAGE
Proposed Fee Setup Project Files 1 Eng 11 98 98
$19,000 Project Management,Coordination — — 8 Eng V 145 1,160
Gathering Information(as-builts, plats.
topo,etc.) 3 Eng II 98 294
Site Visit 2 Eng II _ 98 196
Grace Church Exhibit 8 Eng II 98 784
Grace Church Cost Estimate 8 Eng II 98 784
Preliminary Layout/Profile 24 Eng II 98 2,352
Park Coordination/Revisions 30 Eng II 98 2,940
Stormwater Treatment Needs/Drainage Co 16 Eng II 98 1,568
Commercial Entrance Review 8 Eng II 98 784
Commercial Sewer/Water Ext. 8 Eng ll 98 784
MAC Cost Estimate 8 Eng II 98 784
Quantities _8 Eng II 98 784 .
Check Quantities 4 Tech IV 104 416
Cost Estimates 8 Eng II 98 784
Meetings with Client 8 Eng V 145 1,160
Coordination/Meetings with MAC 8 Eng V r 145 1,160
-
Feasibility Narrative Eng 11 98 0
Feasibility Figures Eng II 98 0 _
Cost Split
Property Owner List Eng II 98 0
Footage/Acreage calculations 4 Eng I I 98 392
Project Schedule Fog II 98 0
Public Hearing Notice Eng 11 98 _ 0
PE Review 8 Eng V 145 1,160
QC Review 4-Eng IV 133 532
Billable Total $18,916
250 CONSTRUCTION PLANS
Proposed Fee Project Management,Coordination 8 Eng V 145 1,166
$38,000 Order Soils Borings Eng II 98 ()
Order Field Work 1 Eng II 98 98
Contact Private Utilities 4 Eng 11 98 392
Set up Sheet Network 8 Eng II 98 784
Municipal Prop Budget Planner-Mitchell Road Reconstructionxdsxpage 1 of 3 4/8/2011
Horizontal Layout/Stationing 24 Eng II 98 2,352
Vertical Grade/Curves 24 Eng II 98 2,352
Cross Sections 32 Engl.! 98 3,136
Street Section 8 Eng II 98 784
Storm Sewer 24 Eng II 98 2,352
Sanitary Sewer 16 Eng II 98 1,568
Water Main 28 Eng II 984 2,744
Drainage Comps 3 Eng II 98 784
Special Notes, Labeling 8 Eng II 98 784
Erosion Control/SWPPP 16 Eng II 9-8 1,568
Easements 4 Fn$II 98 392
Meetings with Client 8 Eng V/Enf; II 122 976
Cover Sheet 12 Eng II 98 1,176
Detail Sheets __ 16 Eng II 98 1.,568*
Signing and Striping/Traffic Control 24 Eng I I 98 2,352
Overall Layout Sheet 12 Eng II 98 1,176
Statement of Est Quantity Sheet 24 Eng I i 98 2,352
Coordination w/ Mn/DOT State Aid 8 Eng II 98 784
Coordination w/ adjacent properties 16 Eng II 98 1,568
PE Review 20 Eng V 145 2,900�
Field Check of Existing Conditions 4 Eng II 98 392
Send Plans to Private Utility Companies 4 Eng I1 98_ _ 392
QC Review 8 Eng IV 133 �1,064
Billable Total $37,950
250 SPECIFICATIONS
Proposed Fee Cover/Certification Page Eng II 98 0
$7,800 Table of Contents 1 Eng II 98 98
Ad for Bids 4 Eng II 98 392
State EEO/Prevailing Wage Sections 4 Eng II 98 392
Special Conditions 17 En: II 98 1,666
Final Quantities 16 Eng Il 98 1,568
Check Quantities 8 Tech IV 104 832
Bid Summary and Signature Sheets 1 Eng II 98 98 -
Appendix(soil borings, permit
requirements,etc.) 1 Eng II 98 98
Typing 6 Clerical I 58 348
Check Typing 2 En. II _ 98 196
PE Review 8 Eng V 125 1,000
QC Review 4 Eng IV 133 532
Printing&binding 6 Clerical I 58 348
Check printed books 2 Eng II 98 196
Billable Total $7,764
250 EASEMENTS
Proposed Fee Descriptions 4`Sury IV 133 53'
$1,700 Sketches 6 Tech IV r 104 624
Check against PIans 2 Eng II 98 196
QC Review 2 Sury V 145 290
Billable Total $1,642
-
250 PERMITS
Proposed Fee Health Department Watermain Extension 2 Eng II 98 196
$3,000 PCA Sanitary Sewer Extension(cc: MCES) 6'Frig II 98 588
MCES Sanitary Connection Eng II 98 0
Municipal Pro Budget Planner-Mitchell Road Reconstruction.xlsxpage 2 of 3 4/80011
PCA Stormwater 4 Eng II 9,S . L)?
Watershed-City Coordination 2 Fng II 98 196
DNR Eng II 98� — 0
Corp of Engineers Eng 1l 98 0
State Wetland Act(LGU) _Eng Il 98 0
City Grading or Utility Connection Eng II 98� 0
State Eng Il 98 0 . —
County 4- Eng II _ 98 392
FAA 6 Eng 11 98. 588
Williams pipeline 6 Eng 11 98 588
Billable-Fatal $2,940
500 CONSTRUCTION ADMINISTRATION
Proposed Fee Bidders Questions 12 Eng II 98 1,176
$2,000 Addendums 2 Fng II 98 1% _
Bid Opening 2 Eng II 98. 196
Prepare Bid Tabulation,Rec. Letter 4 Eng II 98 392
Prepare Contracts, Award Letter Eng Il 98 0
Preconstruction Meeting Eng Il 98� 0
Shop Drawing Review Eng 11 98 0
Property Owner Notice/Newsletter Eng Il 98 0
Pay Requests Tech IV 104 0
Change Orders Eng II 98 0
Final Assessment Numbers Eng II 98 0
Final Payment/Project Closeout Tech IV_ 104 0
Billable Total $1,960
550 CONSTRUCTION OBSERVATION
Proposed Fee Field Eng I 77 0
+ $0 Field Supervision Tech IV 100' 0
Billable Total $0
600 CONSTRUCTION STAKING
Proposed Fee Grading and Retaining Walls Crew 152 0
SO Erosion Control/ Construction Fence - Crew 152 0
Water Main Crew 152 0
Storm Sewer Crew 152 0
Sanitary Sewer Crew 152 0
Parking Lot/Curb Crew 152 0
Bluetops Crew r 152 0Office Coordination Tech II 72 0
Billable Fatal $0
700 CONSTRUCTION RECORD DRAWINGS/AS-GUILTS
Proposed Fee Field- Utility Structures and Ponds Crew 152 0 _
$0 Draft Eng I - 77 0
Check/Supervision r Tech IV 100 0
Billable Total $0
Expenses&Reimbtirsables
I $2,000
$80,000 I Project Total
Municipal Prop Budget Plarnter-Mitchell Road Reconstruction.xisx page 3of3 4/8/2011
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 04-5626 ITEM NO.: VIII.J.
Leslie Stovring Approve Professional Services
Public Works/Environmental Agreement for Water Monitoring
Program
Requested Action
Move to: Approve Professional Services Agreement with Blue Water Science for the 2011 water quality
monitoring program in the amount of$46,925.
Synopsis
The proposal from Blue Water Science continues the City's ongoing monitoring program for water quality and
use of low-impact water treatment alternatives to help maintain water quality within our lakes. The program
requires ongoing monitoring to evaluate water quality trends as many of our lakes are listed as impaired waters
by the State of Minnesota for excess nutrients. The costs of lake improvement and monitoring projects are paid
out of the stormwater utility.
Background Information
The budget for the water quality sampling program is established in the City's Local Water Management Plan.
City s taff me t w ith th e Nine M ile C reek and Riley-Purgatory-Bluff C reek W atershed D istricts to di scuss
projects proposed for 2011 in or der t o c oordinate a ctivities and pr event overlapping projects. B lue Water
Science proposes the following actions:
• Water quality sampling for Staring Lake and Purgatory Creek Park to measure the effectiveness of the water
quality improvements proposed in the S taring Lake w atershed b y the District and the C ity. T his would
include the carp removal, stormwater ponding improvements and a potential draw-down in Purgatory Creek
Park.
• Use of barley straw in Bren Lane Pond to help improve water quality entering Round Lake. Blue Water will
monitor the water quality in two additional ponds t o measure the effectiveness of s tormwater p onds that
have been added or improved around the lake.
• Plant survey of Round Lake to evaluate the extent and density of non-native plants.
• Analysis o f R ound Lake t o de termine t he p otential e ffectiveness and dosing r equirements for an alum
treatment. The calcium nitrate treatment completed by the District in 2010 was not effective and they have
no pl ans t o r eturn t o the 1 ake for a dditional treatment at th is time. A n alum treatment w ould have the
potential to improve the "swim-ability" of the lake.
• Water qua lity s ampling and a quatic pl ant surveys for Birch I sland and Smetana Lakes. This w ill h elp
establish baseline conditions for the lakes for comparison with the Nine Mile Creek District's water quality
improvement projects that are currently ongoing.
• Water quality and vegetation sampling for Mitchell and Neill Lakes.
The estimated cost for 2010 is $46,925 and will be paid from the storm water utility fund.
Attachments
• Contract for 2011 Water Quality Sampling Program
• Standard Agreement for Professional Services
550 South Snelling Ave
St. Paul, MN 55116 651.690.9602
_ _.. _ �L'l�1YC� mccomas@pclink.com
PROPOSAL
Date: April 11, 2011
To: City of Eden Prairie
From: Steve McComas, Blue Water Science
Re: 2011 WATER QUALITY SAMPLING PROGRAM
This is a proposal to provide lake and pond sampling services for the City of Eden Prairie. Sampling
helps to establish baseline water quality data for projects and for TMDL analyses that may be required in
the future. All water quality data collected will be entered into the STORET system.
TASK 1 —STARING LAKE WATERSHED
Collect samples monthly from Staring Lake and two areas within Purgatory Creek Park(one from the
wetland and one from the stormwater pond)to assist in evaluating water quality for the City's stormwater
inspection and maintenance program that will be conducted in the Staring Lake watershed. It is our
understanding that the Riley-Purgatory-Bluff Creek Watershed District will be collecting water quality
samples from Staring Lake as part of their Staring Lake carp study.
Parameters to be analyzed in the field will include the following:
• Secchi disc
• Temperature
• Dissolved oxygen
• Conductivity
• pH
Parameters to analyzed by a laboratory will include the following:
• Total phosphorus
• Orthophosphate
• Chlorophyll a
• Ammonium
• Nitrate/nitrite
• Total Kjeldahl nitrogen
• Total Suspended Solids (TSS) (mixed sample)
-1-
TASK 2—ROUND LAKE WATERSHED
Task 2.1 - Water Quality Sampling-Lake
The City is exploring options for future management of Round Lake and would like to maintain a
consistent data set for the lake. In order to meet the requirements established by the Riley-Purgatory-
Bluff Creek Watershed District for their sampling protocol,the following samples will be collected every
other week from May through October.
Parameters to be analyzed in the field will include the following:
• Secchi disc
• Temperature
• Dissolved oxygen
• Conductivity
• pH
Parameters to analyzed by a laboratory will include the following:
• Total phosphorus
• Orthophosphate
• Chlorophyll a
• Ammonium
• Nitrate/nitrite
• Total Kjeldahl nitrogen
Task 2.2-Alum Treatment Analysis
The City and Watershed District have collected data for Round Lake which should be evaluated to
determine if additional information is required to develop a plan to improve the water quality of the lake
such that it would be swimmable in 2012. This would include:
• Evaluate potential of phosphorus release from the sediments using sediment testing.
• Evaluate the potential of alum as a successful treatment.
• Determine the proper alum dose for an alum treatment if determined to be feasible.
Task 2.3 - Water Quality Sampling—Ponding System
There are three(3)ponds immediately upstream of Round Lake which are discharging nutrients to the
Round Lake stormwater system. They include the three ponds sampled in 2010,Bren Lane pond,Round
Lake Pond(RLP)and Park Pond East(RLPE). The following samples must be collected at a minimum of
twice per month from May through October.
Field Parameters:
• Secchi disc
• Temperature
• Dissolved oxygen
• Conductivity
• pH
Laboratory Parameters:
• Total phosphorus
• Chlorophyll
Task 2.4—Additional Work(Bren Lane Pond)
Bren Lane pond appears to have a large fish population that is interfering with the effectiveness of the
barley straw treatment that was completed in 2009 and 2010. A fish survey as well as additional
treatment of the pond with barley straw will be conducted in 2011. If the fish catch rate averages more
-2-
than 10 lbs/net,they will be harvested. The annual summary will discuss past efforts within the pond and
whether the work completed is showing continued signs of improving water quality.
TASK 3—LAKE WATER QUALITY SAMPLING
Additional lakes to be sampled include the following:
• Birch Island Lake
• Mitchell Lake
• Neill Lake
• Smetana Lake
The lakes shall be sampled at a minimum of every other week and will include the following parameters:
Field Parameters:
• Secchi disc
• Temperature
• Dissolved oxygen
• Conductivity
• pH
Laboratory Parameters:
• Total phosphorus
• Chlorophyll
The quote includes a price per lake for water quality sampling and analysis.
TASK 4—VEGETATION SAMPLING
For each lake and pond listed in this RFP,vegetation surveys will be conducted to measure the current
extent of invasive species such as curly leaf pondweed and the types and diversity of overall vegetation
present in the lake.
An early summer and late summer survey will be conducted for each water body. All surveys will use the
point-intercept method. Lakes and ponds to be surveyed include:Birch Island, Mitchell, Neill,
Purgatory Creek Park Wetland, Round, Smetana, Staring, and three ponds:Bren Lane, Park East, and
Round Lake Pond.
TASK 5-REPORT REQUIREMENTS
Once the analysis is completed a final report will be prepared to summarize the results for each
individual water body sampled. The report will include the following information:
• Analysis of existing conditions.
• Recommendations for future actions
A Draft report will be submitted for review and approval prior to finalization of the report. The Drafts
will be submitted by March 15,2012. The final report must be submitted within 30 days of approval of
the Draft. The Consultant will anticipate one meeting with City Staff and one meeting with the
Conservation Commission to present the results of the project. Two(2)original, stapled copies and one
(1) PDF copy of each Final Report will be submitted.
-3-
Cost for Tasks 1 through 5 for 2011
Monthly 2/Month 2/Month Point Barley Costs Total
May-Sept Secchi disc, May-Sept Intercept Straw Costs
Secchi,Temp, Temperature, Secchi disc, Plant
Diss oxygen, Dissolved Temperature, Surveys
Conductivity, oxygen, Dissolved (frequency)
pH,TP,OP, Conductivity, oxygen, Labor For Lab Report
Chl,NH3,NO3- pH,TP,OP, Conductivity, Sampling Costs Costs
NO2,TKN, Chl,NH3,NO3- pH,TP,Chl
TSS,Fe NO2,TKN
TASK 1. STARING LAKE WATERSHED
Staring Lake 5X $500 5 x$175 $500 $1,875
=$875
Purgatory Creek Park 5X $500 5 x$175 $500 $1,875
Wetland =$875
Stormwater pond 5X $500 5 x$175 $500 $1,875
=$875
Subtotal $5,625
TASK 2. ROUND LAKE WATERSHED
2.1. Round Lake lOX $900 10 x$150 $600 $3,000
sampling =$1,400
2.2. Round Lake alum
treatment analysis $200 $300 $900 $1,400
2.3. Pond sampling: $50/pond
p g' x 3 ponds
Bren Lane,Round 10X $900 $500 $2,900
Lake,and Park Pond x 10=
$1,500
1 day to
2.4. Bren Lane Pond: set nets,
fish survey 2 days $200 $2,400
sampling
2.4. Bren Lane Pond: 1,400 lbs
barley @$1/lb $400 $1,800
Subtotal $11,500
TASK 3. LAKE WATER QUALITY SAMPLING
Birch Island 10X 900 700 600 $2,200
Mitchell 10X 900 700 600 $2,200
Neill 10X 900 700 600 $2,200
Smetana 10X 900 700 600 $2,200
Subtotal $8,800
TASK 4. VEGETATION SAMPLING(all surveys will be point-intercept surveys)
Birch Island $2,400 included $2,400
Mitchell $3,400 included $3,400
Neill $2,900 included $2,900
Purgatory Creek Park
Wetland $3,200 included $3,200
Round $2,700 included $2,700
Smetana $2,800 included $2,800
Staring $1,600 included $1,600
Bren Lane Pond $600 included $600
Park Pond $300 included $300
Round Lake Pond $500 included $500
Subtotal $20,400
TASK 5. REPORT REQUIREMENTS
Report preparation included
Two meetings $600
Subtotal $600
Total Costs $46,925
-4-
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the 12th day of April , 2011, between the City of Eden Prairie,
Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN
55344, and Blue Water Science , a Minnesota company_(hereinafter "Consultant") whose
business address is Blue Water Science, 550 S. Snelling Ave., St. Paul, MN 55118
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
2011 Lake and Water Quality Sampling Program hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" ( 2011 Water Quality Sampling Proposal dated April 12, 2011 ) in connection
with the Work. The terms of this standard agreement shall take precedence over any
provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be from April 12, 2011 through March 31, 2012 the
date of signature by the parties notwithstanding. This Agreement may be extended upon the
written mutual consent of the parties for such additional period as they deem appropriate, and
upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $ 46,925 for the services as described in
Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if any, due
to the delay.
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Rev. 8-07-2009
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee, and
the total amount due for each project task. Consultant shall verify all statements
submitted for payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall
provide an itemized listing and such documentation as reasonably required by the City.
Each invoice shall contain the City's project number and a progress summary showing
the original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or
in part by the City, the Consultant shall be paid for any services performed prior to
receipt of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
6. Project Manager and Staffing. The Consultant has designated Steve McComas to serve
on the Project. They shall be assisted by other staff members as necessary to facilitate the
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Rev. 8-07-2009
completion of the Work in accordance with the terms established herein. Consultant may not
remove or replace these designated staff from the Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance
with the standard of care in Hennepin County, Minnesota for professional services of the like
kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
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Rev. 8-07-2009
work to incorporate such requirements in all subcontracts for program work. The Consultant
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims for bodily injury or death, or for
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but
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Rev. 8-07-2009
not be limited to, minimum coverages and limits of liability specified in this Paragraph,
or required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-
owed vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
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Rev. 8-07-2009
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
i. Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence" form ("claims made" and "modified occurrence" forms are
not acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on
a "per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City
of Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
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thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the
property of the City, but Consultant may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Consultant also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Agreement ("Project") does not relieve any liability on the part of
the Consultant, but any use of the Information by the City or the Consultant beyond the scope
of the Project is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
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resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
By: L �-'
Its: Owner
8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 09-5755 ITEM NO.: VIII.K.
Leslie Stovring Approve Professional Services
Public Works/Environmental Agreement for the Neill Lake Berm
Repair Project
Requested Action
Move t o: Approve Professional Services Agreement w ith SRF, I nc. for final d esign an d
construction services for repair of the Neill Lake berm at a cost of$50,500.
Synopsis
Neill Lake is a downstream receiving water from E den Lake. In 19 74 a storm drain system,
which includes an earthen berm along the southern edge of the open water portion of Neill Lake,
was co nstructed. The s tructure o f t he b erm ha s be en compromised b y s tormwater i nflows,
vegetation growth and animal burrowing. The berm needs to be stabilized and repaired. The
costs will be paid out of the stormwater utility fund.
Background Information
In 1974 a storm drainage system was constructed by the Riley-Purgatory-Bluff Creek Watershed
District to collect stormwater ru noff fr om areas be tween Flying C loud Drive a nd P urgatory
Creek. Neill Lake is the downstream receiving water for the system through a system of both
storm sewer pi ping and ope n c hannels. Within N eill Lake is an e arthen be rm which a llows
surface water to collect within a pre-treatment area prior to discharging through a series of ponds
before f lowing i nto Purgatory C reek. Loss of t he be rm w ould r esult i n flooding of a reas
surrounding the lake and elimination of an important amenity to the neighborhood.
SRF has completed an engineering analysis of the system and found that repairs are needed to
restore the integrity of the berm. The berm has subsided over time and animal damage and tree
growth have weakened the berm, allowing water to seep under the berm and further deteriorate
the stability of the berm. The City does have plans to improve the stormwater system between
Eden Lake and N eill Lake and t his is the first step to strengthen the b erm t o withstand ne w
inflows.
The scope of work will include:
• Analysis of the storm sewer pipe running under the berm
• Development of design and construction documents for the berm and weir outlet structure
• Preparation of bid documents
• Bidding and construction administration
• Wetland, stormwater and construction permitting
• Preparation of as-built documents, including an as-built survey
The total proposed cost is $50,550.
Attachments
• SRF Agreement/Proposal
ENGINEERS
PLANNER S
DESIGNERS
Consulting Group,Inc.
March 29, 2011
Ms. Leslie Stovring
Environmental Coordinator
CITY OF EDEN PRAIRIE
City Center
8080 Mitchell Road
Eden Prairie,MN 55344 2230
SUBJECT: NEILL LAKE BERM IMPROVEMENTS
REVISED PROPOSAL FOR FINAL DESIGN AND CONSTRUCTION SERVICES
Dear Ms. Stovring:
This is a revised proposal,reflecting recent discussions between SRF and the City of Eden Prairie.
In March 2010, a hydraulics and geotechnical report was prepared by SRF Consulting Group, Inc. that
included a detailed analysis of Eden Lake and Neill Lake. The report concluded that modifying outlet
structures and the drainage system for Eden Lake would be cost prohibitive and therefore not recommended.
The report also concluded that the Neill Lake berm, which separates the lake from the adjacent wetland,
needs to be stabilized. Raising the Neill Lake berm and lowering the lake by one foot would be a cost
effective way to stabilize the berm.
During ensuing discussions regarding the Eden Lake outlet and Neill Lake berm, it was decided that
lowering the water level of Neill Lake would not be a viable option primarily from the Preserve Association
and DNR permitting perspectives. The berm would be raised to accommodate lake high water levels while
maintaining the current normal water level. In addition, analysis of the Eden Lake outlet and its potential
effect on Neill Lake that will be completed shortly will provide a final top of berm elevation.
This final design and construction services proposal addresses the steps necessary to implement the report
recommendations including the revisions noted above.
SUMMARY OF RECOMMENDATIONS
The March 2010 Hydraulics and Geotechnical Report made the following recommendations to repair and
improve the Neill Lake berm:
• Lower Neill Lake by up to one foot. This would require the reconstruction of the weir overflow at the
southeast corner of the lake near the Olympic Hills Golf Course. This will not be implemented as noted
earlier.
• Remove shrubs and trees from the existing berm, and fill animal burrow holes prior to raising the berm.
www.srfconsulting.com
One Carlson Parkway North,Suite 150 I Minneapolis,MN 55447-4443 1763.475.0010 Fax:763.475.2429
An Equal Opportunity Employer
Ms.Leslie Stovring -2- March 29, 2011
City of Eden Prairie
• Strip topsoil and raise the Neill Lake berm crest to elevation 815 by adding compacted fill and
reconstructing berm slopes to 3:1. A final berm crest elevation will be determined once the Eden Lake
lift station analysis is complete.
• Install temporary and permanent erosion control measures.
• Re-establish vegetation along the berm and wetland.
In addition to the report recommendations, an inspection of the existing 15-inch PVC storm sewer is also
necessary. We understand that the City will contract with their utility company to televise the storm sewer.
It is also recommended that an analysis of the potential settlement of the pipe be completed as it relates to
raising the berm to its final elevation.
SCOPE OF SERVICES
Based on the recommendations summarized above, the following scope of services is proposed for
preliminary and final design, and construction administration:
1. Storm Sewer Analysis. Conduct an analysis of the existing 15-inch PVC pipe in terms of potential
settlement based on the final berm crest elevation.
2. Design Development Phase. Develop a preliminary design and typical cross sections of the berm and
weir outlet structure improvements for review by the City and permitting agencies. Design Development
documents include preliminary plans and a preliminary engineer's estimate of probable cost.
3. Construction Documents Phase. Once preliminary design is complete, develop final design
and construction documents for bidding the work. Construction documents include plans, specifications,
and engineer's estimate of probable cost.
4. Wetland and Construction Permitting. A Wetland Evaluation and Delineation Report was completed by
the City in October 2010, indicating that the berm itself is upland. However, there may be small impacts
to the marsh if the berm is raised. Therefore, SRF will complete the Joint Application and obtain the
wetland permit, assuming that mitigation will be obtained from a banking site within the overall
watershed. SRF will also obtain the NPDES Phase II Construction permit, including development of the
SWPPP. We assume that a DNR Individual Permit is not required.
5. Bidding and Construction Administration. Provide construction administration that includes the
following:
a. Bid document and project manual preparation and bidding administration.
b. Attend bid opening and review bids, prepare bid summary sheet, and prepare the successful bidder
recommendation for the City Council.
c. Provide contractor administration including attending the preconstruction meeting, provide
contractor liaison services,review payment requests and prepare payment requests for the City.
d. Provide construction observation services assuming three (3) weekly site visits between SRF and
GaleTec, and preparation of any follow-up documentation. It is assumed that the work will take
approximately two months from beginning to substantial completion. Substantial completion and
Ms.Leslie Stovring -3- March 29,2011
City of Eden Prairie
final acceptance field visits will also be necessary for a total of 26 visits of approximately two hours
each. This includes the visits that GaleTec has scheduled(see attached).
e. Develop as-built documents including conducting an as-built survey and producing signed as-built
Mylar plans.
6. Monitoring. Provide twice yearly vegetation establishment monitoring visits for two years following
substantial completion, including monitoring for animal burrows. A brief report will be submitted to the
City after each monitoring visit that will address general condition of the berm, vegetation condition, and
any issues that may require maintenance.
DELIVERABLES
1. Design Development plans and cost estimate.
2. Construction Documents including plans, specifications,project manual, and a final cost estimate.
3. Wetland and NPDES permits and SWPPP.
4. Bid documents for distribution, bid summary sheet, letter of recommendation, and successful bidder
notification.
5. In-construction documents such as pre-construction meeting minutes, RFI responses, payment requests,
and general correspondence.
6. As-built plans.
7. Monitoring reports (4).
ASSUMPTIONS
1. The existing 15—inch PVC pipe is structurally capable of handling the additional load that will occur as a
result of raising the berm, and will not need to be replaced.
2. A Joint Notification permit will be necessary due to potential impacts associated with berm
improvements. Impacts will be evaluated and a penult application prepared using the delineation report
prepared by the City.
3. It is assumed that bid documents will be distributed electronically through QuestCDN, and that a
minimal number of hard copies for distribution to bidders and the City will be needed.
4. We propose to visit the site several times each week during active construction but will not assign a
full—time Inspector to the work. If full—time inspection is desired, SRF and/or GaleTec can provide this
service at an additional cost.
5. This scope and cost proposal is based on an approximate project construction cost of between$250,000
and$300,000 and a two-month construction schedule.
Ms. Leslie Stovring -4- March 29,2011
City of Eden Prairie
SCHEDULE
We understand that construction during the Summer of 2011 is anticipated. Therefore, our proposed
schedule is as follows:
April 19, 2011 Council approval of this proposal
May 2010 Design Development,permitting
June 2011 Construction Documents, June 14 City Council approval of bid
documents, permitting
July 2011 Bidding
August 16, 2011 City Council approval of successful bidder
September-October 2011 Construction
October 2011 —October 2013 Monitoring
COST PROPOSAL
Based on our understanding of the project and the Scope of Services,we propose a total cost for our services
to be$50,500.
Attached are detailed and summary cost estimates that support our proposed cost.
CHANGES IN THE SCOPE OF SERVICES
It is understood that if the scope or extent of work changes,the cost will be adjusted accordingly. Before any
out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin
work until we receive authorization from you.
Please feel free to contact us if you have any questions or need additional information.
Sincerely,
SRF CONSULTING GROUP,INC.
e
1 tie Cr
Walter C. Eshenaur,PE (MN) David W. Filipiak,PE (MN), CFM
Senior Associate Principal
WCE/DWF/bls
Attachments
SRF No. P10622 (Revised March 29, 2011)
S.(Marketing\Proposals12011 Letter Proposals\P10622 R1 Neil Lake Berm Design_Construction_110329.docx
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the 19th day of April , 2011 , between the City of
Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and SRF Consultinn Group, lno, , a Minnesota corporation (hereinafter
"Consultant")whose business address is 1 Carlson Parkway North, Plymouth, MN 55447
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
Neill Lake Berm Design and Construction hereinafter referred to as the "Work".
The City and Consultant agree as follows.
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" (proposal for Neill Lake Berm Design ) in connection with the Work. The terms of this
standard agreement shall take precedence over any provisions of the Consultants proposal
andlor general conditions.
2. Term. The term of this Agreement shall be from April 19, 2011 through October 31,2013
the date of signature by the parties notwithstanding. This Agreement may be extended upon
the written mutual consent of the parties for such additional period as they deem appropriate,
and upon the terms and conditions as herein stated_
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $5o,500 for the services as described in
Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
Consultant will be entitled to payment for its reasonable additional charges, if any, due
to the delay.
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4. City information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A. Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
b. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement. Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee, and
the total amount due for each project task. Consultant shall verify all statements
submitted for payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall
provide an itemized listing and such documentation as reasonably required by the City.
Each invoice shall contain the City's project number and a progress summary showing
the original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or
in part by the City, the Consultant shall be paid for any services performed prior to
receipt of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D_ Claims_ To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
6, Project Manager and Staffing. The Consultant has designated Walter Eshenaur and
Ryan Jones to serve on the Project. They shall be assisted by other staff
members as necessary to facilitate the completion of the Work in accordance with the terms
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Rev. 8-07-2009
established herein. Consultant may not remove or replace these designated staff from the
Project without the approval of the City.
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance
with the standard of care in Hennepin County, Minnesota for professional services of the like
kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9_ Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
3
Rev. 8-07-2009
work to incorporate such requirements in all subcontracts for program work. The Consultant
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
13_ Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof_ Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims for bodily injury or death, or for
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but
4
Rev. 8-07-2009
not be limited to, minimum coverages and limits of liability specified in this Paragraph,
or required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products—Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
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Rev. 8-07-2009
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
Severability of insureds provision.
ID. Professional Liability Insurance_ The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of S2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence" form ("claims made" and 'modified occurrence" forms are
not acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on
a "per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City
of Eden Prairie';
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided_ Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
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thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21_ Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the
property of the City, but Consultant may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Consultant also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Agreement ("Project") does not relieve any liability on the part of
the Consultant, but any use of the Information by the City or the Consultant beyond the scope
of the Project is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
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resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EVEN PRAIRIE
Mayor
City Manager
FIRM NAME SRF Consulting Group, Inc.
By, r /
Its: 14t 6 r1 fti
8
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.L.
Paul Sticha Replace Metal Roof above CHR& Ed
Facilities/OCM Center Atrium at City Center Building
Requested Action
Move to: Award contract to John A Dalsin and Sons Roofing to replace the metal roof at
the City Center building above the CH Robinson & Ed Center Atrium.
Synopsis
John A Dalsin& Sons $141,638.00
Specialty Systems $144,940.00
Atomic Sheet Metal $159,000.00
Berwald Roofing $169,920.00
Background Information
• This metal roof is the original roof for that portion of the building and is 30 years old;very
good life for this type of roof.
• The waterproofing membrane under the metal roof has been slowly failing for the last 5 years
and we have spent $5000 to $7000 per year for the last 5 years repairing this roof as well as
ceilings and walls inside the building that have been damaged from moisture penetration.
• A portion of this roof is over the CH Robinson Data Center in the building. Water dripping
on their file servers caused much agitation several years ago.
• A poor design resulting in less than ideal insulation at the roof edge results in ice dams under
certain weather conditions, further hastening the deterioration of the roof and increasing
water penetration into the building. Heat tape has improved, but not resolved, this situation.
The new design increases insulation at the roof edge to eliminate this design defect.
• Request for bids was published in the EP News on March 10, 2011. Bids were opened in
public and read aloud on April 7, 2011.
• Low bid last year was $149,000 (Atomic Sheet Metal) so cost to the City is 5% lower this
year.
Attachments
• Bid tabulation from EPI
• Award recommendation from EPI
CITY OF EDEN PRAIRIE
CITY CENTER- C.H. ROBINSON
2011 CLERESTORY METAL ROOF REPLACEMENT
EPI 11-228
RECAP OF BIDS
Bid Due Date: Thursday, April 7, 2011
Time: 10:00 AM
CONTRACTOR BASE BID ADDENDUM BID BOND AFFIDAVIT OF COMMENTS
NO. 1 NON-
RECEIVED COLLUSION
Atomic Sheet Metal
3207 Labore Road $159,000.00 Yes Yes Yes
Vadnais Heights, MN 55110
Berwald Roofing company, Inc.
2440 North Charles Street $169,920.00 Yes Yes Yes
North St. Paul, MN 55109
John A. Dalsin Roofing & Sheet
Metal Contractors $141,638.00 Yes Yes Yes
2830 South 20th Ave.
Minneapolis, MN 55407
Specialty Systems, Inc.
11901 Riverwood Drive $144,940.00 Yes Yes Yes
Burnsville, MN 55337
Environmental Process, Inc.
715 Florida Avenue South,Suite 111,Golden Valley,MN 55426-1700 ; pill"
Phone: 763-398-3040•Fax: 763-398-0121 •email: epimpls@rconnect.com•www.go-epi.com
April 7, 2011
Mr. Paul Sticha
Facilities Manager
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Re: City of Eden Prairie
City Center—C.H. Robinson
2011 Clerestory Metal Roof Replacement
EPI Project No. 11-228
Dear Mr. Sticha:
Environmental Process, Inc. (EPI)reviewed the City of Eden Prairie City Center—C.H. Robinson
2011 Clerestory Metal Roof Replacement project work scope with Mr. Jim Dalsin with John A.
Dalsin & Son, Inc. and there were no questions. Jim Dalsin indicated that they will be ready to
start work per the tentative schedule. The Project Superintendent will be Mike Hoisington.
John A. Dalsin & Son, Inc. is based in Minneapolis, Minnesota. EPI has worked with John A.
Dalsin & Son, Inc. in the past. John A. Dalsin & Son, Inc. recently successfully completed the
City of Eden Prairie Water Treatment Plant 2009 Roof Replacement project in which their work
was performed in a very professional manner.
Based on the review of project work scope with John A. Dalsin and Son, Inc. and the fact that
they are the low bidder we recommend awarding the project to them. EPI recommends that the
base bid cost of $141,638.00 for the City of Eden Prairie City Center C.H. Robinson 2011
Clerestory Metal Roof Replacement Project be accepted from John A. Dalsin&Son, Inc.
Please contact us if you need any additional information.
Sincerely:
ENVIRONMENTAL PROCESS, INC.
a,—.....:' le ,e.,.,
Denny R. Langer,PE
Project Manager
Copy: Charles A. Lane,EPI
EPI File No. 11-228
Attachments: Recap of Bids
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.M.
Sue Kotchevar, Office of the Automated Teller Machines (ATM) at the
City Manager/Finance City Center and the Community Center
Requested Action
Move to: Approve lease agreement with Flagship Bank for Automated Teller Machine (ATM) at
City Center and the Community Center.
Synopsis
The lease shall be for a period of one year.
Attachments
ATM Lease Agreements
ATM LEASE AGREEMENT
This agreement made May 1, 2011 by and between the City of Eden Prairie, 8080 Mitchell Road, Eden
Prairie,MN 55344 referred to below as "Lessor" and Flagship Bank Minnesota, 7525 Office Ridge Circle, Eden
Prairie,MN 55344, referred to below as "Flagship Bank."
The parties agree that Flagship Bank shall install an Automated Teller Machine and/or cash dispensing
machine and the Lessor will grant a lease to Flagship Bank to install said machine on its premises.
In consideration of the mutual covenants contained in this agreement and for other good and valuable
consideration,the parties agree as follows:
1. Flagship Bank will install,without cost to the Lessor, one (1) cash dispensing machine and/or
automated teller machine (ATM).
2. The Lessor agrees to provide appropriate electrical service on a dedicated circuit and assist in the
location and providing of a telephone data line. (Cost of phone line will be charged to the Lessor).
3. Under no circumstances will the relationship between the Lessor and Flagship Bank be construed to
be that of a joint venture or co-partners.
4. The ATM will be properly serviced(including cash) and maintained by Flagship Bank or its agents,
with no cost to the Lessor. Flagship Bank will use its best effort to keep the ATM in full operating
condition. Should the ATM remain inoperative for a period in excess of thirty(30) days (except where
said delay is due to a bona fide `force majeure' condition or is beyond the reasonable control of Flagship
Bank),Lessor shall have the right to terminate this Agreement upon thirty(30) days written notice to
Flagship Bank.
5. The term of the ATM Lease Agreement will be for a period of one(1)year commencing on the first
day following the renewal date and the ATM Lease Agreement cannot be terminated except as provided
below. On the expiration of the original term of this Lease as provided in agreement,this Lease shall
automatically renew on a month-to-month basis unless a thirty(30) day written notice is given by either
party to the other of their intent to terminate the term of this Lease. Premises is defined as all exclusive
space owned by the City and not leased to third parties, and all non-exclusive common space operated
and maintained by the City. The City cannot make any representation about locating other ATMs or
electronic devices by any bank, savings and loan association, financial institution, securities or
brokerage firm, or other enterprise offering any financial services or products offered Flagship Bank,to
be installed or operated on the Premises in exclusive, leased space to third parties.
6. The machine is, and shall remain the property of Flagship Bank at all times and Flagship Bank
reserves the right to remove the machine after first giving the Lessor thirty(30) days written notice.
Page 1 of 2
7. There will be no exterior signage advertising the ATM, and any indoor signage will occur in such
places and size, location, and design as approved by the City. Flagship Bank shall have the right to
place on the ATM and the adjacent portions of the site where applicable, all appropriate and required
information and promotional signage mandated by federal and state law and regulation, municipal
ordinance.
8. All employees,personnel,representative or agents of Flagship Bank doing any maintenance work or
service on the machine shall be given reasonable access to the machine during normal business hours.
9. Flagship Bank will assume full responsibility and liability for the equipment, installation, security,
contents, and function of the ATM. Flagship Bank agrees to indemnify and defend the Lessor from any
claim or suit for liability or responsibility for the equipment, contents, security, and functions associated
with the use of the ATM; or, any event arising from the use of the ATM.
10. The Lessor will provide space to enable customers to have access to the ATM and for Flagship
Bank or its agents for maintenance and servicing of the ATM including balancing and counting Cash.
The space on the premise, as provided by Lessor, shall comply with the Americans with Disabilities Act
(ADA) accessibility guidelines for buildings and facilities.
11. All notices required under this Lease will be in writing and sent registered or certified mail to:
If to Lessor: If to Flagship Bank:
City of Eden Prairie Flagship Bank Minnesota
Attention: Sue Kotchevar Attention: Cathy Haukedahl
8080 Mitchell Road 7525 Office Ridge Circle
Eden Prairie,MN 55344 Eden Prairie,MN 55344
This Agreement constitutes the entire Agreement between the Lessor and Flagship Bank with respect to the
subject matter hereof and shall supersede all previous negotiations, commitments and writings.
Agreed to and accepted by:
Nancy Tyra-Lukens Cathy Haukedahl, VPBranch Manager
Mayor, City of Eden Prairie Flagship Bank Minnesota
Rick Getschow Jackie Herman, SVP/CFO-Director of Operations
City Manager, City of Eden Prairie Flagship Bank Minnesota
Date Date
Page 2 of 2
ATM LEASE AGREEMENT
This agreement made May 1, 2011 by and between the City of Eden Prairie Community Center, 16700
Valley View Road, Eden Prairie,MN 55344 referred to below as"Lessor" and Flagship Bank Minnesota, 7525
Office Ridge Circle, Eden Prairie,MN 55344,referred to below as "Flagship Bank."
The parties agree that Flagship Bank shall install an Automated Teller Machine and/or cash dispensing
machine and the Lessor will grant a lease to Flagship Bank to install said machine on its premises.
In consideration of the mutual covenants contained in this agreement and for other good and valuable
consideration,the parties agree as follows:
1. Flagship Bank will install,without cost to the Lessor, one(1) cash dispensing machine and/or
automated teller machine (ATM).
2. The Lessor agrees to provide appropriate electrical service on a dedicated circuit and assist in the
location and providing of a telephone data line. (Cost of phone line will be charged to the Lessor).
3. Under no circumstances will the relationship between the Lessor and Flagship Bank be construed to
be that of a joint venture or co-partners.
4. The ATM will be properly serviced(including cash) and maintained by Flagship Bank or its agents,
with no cost to the Lessor. Flagship Bank will use its best effort to keep the ATM in full operating
condition. Should the ATM remain inoperative for a period in excess of thirty (30) days (except where
said delay is due to a bona fide `force maj cure' condition or is beyond the reasonable control of Flagship
Bank),Lessor shall have the right to terminate this Agreement upon thirty(30) days written notice to
Flagship Bank.
5. The term of the ATM Lease Agreement will be for a period of one (1)year commencing on the first
day following the renewal date and the ATM Lease Agreement cannot be terminated except as provided
below. On the expiration of the original term of this Lease as provided in agreement,this Lease shall
automatically renew on a month-to-month basis unless a thirty(30) day written notice is given by either
party to the other of their intent to terminate the teim of this Lease. Premises is defined as all exclusive
space owned by the City and not leased to third parties, and all non-exclusive common space operated
and maintained by the City. The City cannot make any representation about locating other ATMs or
electronic devices by any bank, savings and loan association, financial institution, securities or
brokerage firm, or other enterprise offering any financial services or products offered Flagship Bank,to
be installed or operated on the Premises in exclusive, leased space to third parties, including C.H.
Robinson and Independent School District#272.
6. The machine is, and shall remain the property of Flagship Bank at all times and Flagship Bank
reserves the right to remove the machine after first giving the Lessor thirty(30) days written notice.
Page 1 of 2
7. There will be no exterior signage advertising the ATM,and any indoor signage will occur in such
places and size, location, and design as approved by the City. Flagship Bank shall have the right to
place on the ATM and the adjacent portions of the site where applicable, all appropriate and required
information and promotional signage mandated by federal and state law and regulation,municipal
ordinance.
8. All employees,personnel,representative or agents of Flagship Bank doing any maintenance work or
service on the machine shall be given reasonable access to the machine during normal business hours.
9. Flagship Bank will assume full responsibility and liability for the equipment,installation, security,
contents, and function of the ATM. Flagship Bank agrees to indemnify and defend the Lessor from any
claim or suit for liability or responsibility for the equipment, contents, security, and functions associated
with the use of the ATM; or, any event arising from the use of the ATM.
10. The Lessor will provide space to enable customers to have access to the ATM and for Flagship
Bank or its agents for maintenance and servicing of the ATM including balancing and counting Cash.
The space on the premise, as provided by Lessor, shall comply with the Americans with Disabilities Act
(ADA) accessibility guidelines for buildings and facilities.
•
11. All notices required under this Lease will be in writing and sent registered or certified mail to:
If to Lessor: If to Flagship Bank:
City of Eden Prairie Flagship Bank Minnesota
Attention: Sue Kotchevar Attention: Cathy Haukedahl
8080 Mitchell Road 7525 Office Ridge Circle
Eden Prairie,MN 55344 Eden Prairie,MN 55344
This Agreement constitutes the entire Agreement between the Lessor and Flagship Bank with respect to the
subject matter hereof and shall supersede all previous negotiations, commitments and writings.
Agreed to and accepted by:
Nancy Tyra-Lukens Cathy Haukedahl,VP/Branch Manager
Mayor, City of Eden Prairie Flagship Bank Minnesota
Rick Getschow Jackie Herman, SVP/CFO-Director of Operations
City Manager, City of Eden Prairie Flagship Bank Minnesota
Date Date
Page 2 of 2
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.N.
Sue Kotchevar, Office of the Approve 2010 Unbudgeted Fund Transfers
City Manager/Finance
Requested Action
Move to: Approve 2010 unbudgeted fund transfers.
Synopsis
As part of the audit of the City's financial statements, the year-end unbudgeted transfers are
summarized and reported to the City council. The City Council acceptance of the transfers is a
recommended practice by the City's auditors.
Attachments
Transfer Schedule
City of Eden Prairie
Transfer Schedule
12/31/10
Transfer Transfer
In Out Amount Explanation
Allocation of Costs
Improvement Projects 2006 Economic Development 115,000 Transfer the Economic Development fund's share of Single Tree Lane project
Public Improvement Construction Utility Enterprise Fund 339,241 Transfer the Water/Sewer fund's share of the construction costs
Public Improvement Construction Storm Drainage Enterprise Fund 185,874 Transfer the Storm fund's share of the construction costs
Capital Maintenance and Improvement Fund Public Improvement Construction 21,332 Transfer the Public Improvement fund's share of the construction costs
Storm Drainage Enterprise Fund Public Improvement Construction 106,150 Transfer the Public Improvement fund's share of the construction costs
G.O. Improvement Bonds 2008B Flying Cloud Drive 173,000 Transfer the Improvement Projects 2006 Fund's share of assessments
CIP Pavement Management CIP Trails 35,942 Transfer the CIP Trail Fund's share of the construction costs
Pleasant Hills Cemetery Cemetery Perpetual Care 25,414 Transfer for capital improvements at the Cemetery
Facilities Internal Service Fund Information Technology Internal Service Fund 800,000 Adjust to better provide for the City's capital needs,discussed at February 2011 workshop
Capital Maintenance and Improvement Fund Information Technology Internal Service Fund 7,278 Transfer the Information Technology Fund's share of project costs
Capital Maintenance and Improvement Fund Facilities Internal Service Fund 12,390 Transfer the Facility Fund's share of project costs
Capital Maintenance and Improvement Fund General Fund 1,092,051 Transfer amounts above amount needed to maintain fund balance policy
CITY COUNCIL AGENDA DATE:
SECTION: Consent Agenda April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.O.
Office of the City Manager Proclamation for Stand Up for Kids
Foundation
Requested Action
Move to: Approve the proclamation for Stand Up for Kids Foundation.
Synopsis
The Stand Up for Kids Foundation is a charitable organization committed to giving youth a
vision of what their futures can be and providing the skills to achieve their dreams. The
organization held its first annual fundraising dinner on April 15, 2011, at Wildfire in Eden
Prairie. The event was hosted by Vikings Defensive Back Cedric Griffin, and brought together
community and business leaders with NFL players to celebrate and promote the work of Stand
Up for Kids.
Attachment
Proclamation
cPgoCLAWOVOW
City of Eden Prairie
Hennepin County, Minnesota
S-E-AMMO
IlliFil
WHEREAS, the Stand Up for Kids Foundation is a charitable organization committed
to giving youth a vision of what their futures can be and providing the skills to
achieve their dreams; and
WHEREAS, the Stand Up for Kids Foundation's first annual fundraising dinner will be
held on April 15, 2011, at Wildfire in Eden Prairie; and
WHEREAS, this event, hosted by Vikings Defensive Back Cedric Griffin, will bring
together community and business leaders with NFL players to celebrate and promote
the work of Stand Up for Kids;
NOW, THEREFORE, the Eden Prairie City Council proclaims April 15, 2011, as Stand
Up for Kids Foundation Day.
.*/ee... ...._.7
Nancy Tyra-Lukens, Mayor
on behalf of Council Members:
Brad Aho
Sherry Butcher Wickstrom
Ron Case
Kathy Nelson
CITY COUNCIL AGENDA DATE: April 19, 2011
SECTION: Public Hearings
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.A.
Community Development/Planning Wedding Day Diamonds
Janet Jeremiah/Scott A. Kipp Addition
Requested Action
Move to:
• Close the Public Hearing; and
• Adopt the Resolution for Planned Unit Development Concept Amendment on 0.69 acres; and
• Approve 1st Reading of the Ordinance for Planned Unit Development District Review and
Zoning District Amendment within the Commercial Regional Service Zoning District on 0.69
acres; and
• Direct Staff to prepare a Development Agreement incorporating Staff and
Commission recommendations and Council conditions.
Synopsis
This project is a 3,224 square foot mezzanine addition to the existing building.
Background Information
The mezzanine level is above the existing parking lot. Based on the total square feet for the
building a total of 33 spaces are required. The plan shows 33 spaces.
The building meets the exterior material requirements for 75% face brick, glass, and natural
stone. Rooftop mechanical screening and brick trash enclosure are proposed.
The 120-Day Review Period Expires on July 1, 2011.
Planning Commission Recommendation
The Planning Commission voted 7-0 to recommend approval of the project at the March 28,
2011 meeting.
Attachments
1. Resolution for PUD Concept Amendment
2. Staff Report dated March 25,2011
3. Location Map
4. Land Use Map
5. Zoning Map
6. Aerial photo
7. Unapproved Planning Commission Minutes dated March 28,2011
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2011-
A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT
CONCEPT AMENDMENT OF WEDDING DAY DIAMONDS ADDITION
FOR WEDDING DAY DIAMONDS
WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned
Unit Development(PUD) Concept of certain areas located within the City; and
WHEREAS, the Planning Commission did conduct a public hearing on March 28, 2011,
on Wedding Day Diamonds Addition by Wedding Day Diamonds, and considered their request
for approval of the PUD Concept Amendment plan and recommended approval of the request to
the City Council; and
WHEREAS,the City Council did consider the request on April 19, 2011.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie,
Minnesota, as follows:
1. Wedding Day Diamonds Addition, being in Hennepin County, Minnesota, legally
described as outlined in Exhibit A, is attached hereto and made a part hereof.
2. That the City Council does grant PUD Concept Amendment approval as outlined
in the plans stamp dated March 4, 2011.
3. That the PUD Concept Amendment meets the recommendations of the Planning
Commission March 28, 2011.
ADOPTED by the City Council of the City of Eden Prairie this 19th day of April, 2011
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen. Porta, City Clerk
EXHIBIT A
Wedding Day Diamonds Addition
PUD Concept Amendment
Legal Description:
Lot 2, Block 2, The Preserve Commercial Park North 2nd Addition, according to the recorded
plan thereof, Hennepin County, Minnesota.
STAFF REPORT
TO: Planning Commission
FROM: Scott A. Kipp, Senior Planner
DATE: March 25, 2011
PROJECT: Wedding Day Diamonds
LOCATION: 8320 Crystal View Road
APPLICANT: Tanek, Inc.
OWNER: Crystal View Partners, LLC
120 DAY REVIEW: Expires July 1, 2011
REQUEST: • Planned Unit Development Concept Amendment on 0.69 acres
• Planned Unit Development District Review on 0.69 acres
• Zoning District Amendment within the Commercial Regional
Service Zoning District on 0.69 acres
• Site Plan Review on 0.69 acres
Staff Report—Wedding Day Diamonds
March 25, 2011
Page 2
BACKGROUND
The property is guided Regional Commercial land. The property is zoned Commercial Regional
Service.
SITE PLAN
The project is a 3,224 square foot expansion of the building. The site has a base area ratio of
0.16, and a floor area ratio of.24. City code permits up to a 0.20 base area ratio and a 0.40 floor
area ratio in the Commercial Regional Service zoning district.
The building expansion is a mezzanine level above the existing parking lot. The code requires
33 parking spaces. The proposed plan shows 33 parking spaces.
All building and parking setbacks meet city code.
GRADING AND DRAINAGE
Grading is necessary to construct the proposed rainwater garden along Crystal View Road.
LANDSCAPING
Based on the building addition, 12 caliper inches of trees will be required. The plan provides the
required caliper inches.
ARCHITECTURE
The building meets the exterior material requirements for 75% face brick, glass, and natural
stone.
Roof top mechanical equipment screening is metal. The trash enclosure will is face brick walls
with door.
SITE LIGHTING
The existing parking lot lighting is downcast cut-off fixtures on 20 foot poles.
STAFF RECOMMENDATIONS
Recommend approval of the following request:
• Planned Unit Development Concept Amendment on 0.69 acres
• Planned Unit Development District Review on 0.69 acres
• Zoning District Amendment within the Commercial Regional Service
Zoning District on 0.69 acres
• Site Plan Review on 0.69 acres
Staff Report—Wedding Day Diamonds
March 25, 2011
Page 3
This is based on plans stamp dated March 4, 2011 and the following conditions:
1. Prior to grading permit issuance, the proponent shall:
A. Submit detailed storm water runoff, utility, and erosion control plans for review and
approval by the City Engineer and Watershed District.
B. Notify the City and Watershed District 48 hours in advance of grading.
C. Install erosion control at the grading limits.
2. Prior to building permit issuance for the property, the proponent shall:
A. Provide a landscaping surety equivalent to 150% of the cost of the landscaping
plan.
B. Review the plans with the Fire Marshal
C. Provide samples of exterior materials for review and approval.
Area Location Map - Wedding Day Diamonds
Address: 8320 Crystal View Road, Eden Prairie, MN 55344
Regional Center Road
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Guide Plan Map
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Rural Residential 0.10 Units/Acre Neighborhood Commercial Streams
Low Density Residential 0-2.5 Units/Acre - Community Commercial • Principal Arterial
/ A Low Density/Public/Open Space - Regional Commercial -A Minor Arterial
- B Minor Arterial ' ' + '�
Medium Density residential 2.5-10 Units/Acre-Town Center DATE Approved 03-19-03 DATE Revised 12-06-06
Major Collect DATE Revised 01-07-05 DATE Revised 03-01-07 EDEN
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Medium Density Residential/Office - Park/Open Space DATE Revised 11-07-05 DATE Revised 06-01-07
Minor Collector DATE Revised 02-23-06 DATE Revised 10-01-07
1 High Density Residential 10-40 Units/Acre - Public/Quasi-Public DATE Revised 03-23-06 DATE Revised 03-01-08
DATE Revised 06-23-06 DATE Revised 03-01-09
WI Airport Golf Course PRAIRIE
Office - Church/Cemetary
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Zoning Map
Wedding Day Diamonds
8320 Crystal View Road, Eden Prairie MN
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Rural -Regional Commercial Shoreland Management Classifications N
R1-44 One Family-44,000 sf.min. I—I TC-C
NE I Natural Environment Waters
R1-22 One Family-22,000 sf min. n TC-R I RD I Recreational Development Waters
R1-13.5 One Family-13,500 sf min. ji TC-MU I GD I General Development Waters(Creeks Only) t . i
R1-9.5 One Family-9,500 sf min. Industrial Park-2 Acre Min, ® 100- Year Floodplain
RM-6.5 Multi-Family-6.7 U.P.A.max. En Industrial Park- 5 Acre Min. EDEN
Up dated through approved Ordinances#26-2008
-RM-2.5 Multi-Family-17.4 U.P.A.max. General Industrial-5 Acre Min.
Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE
Office J Public Date:March 1,2009
Neighborhood Commercial I Golf Course In case of discrepancy related to a zoning classitmaeon on this zoning map,the ordinance uVE•WOHK•OHEAM
and attached legal description on file at Eden Paine Ciry Center will prevail.
-Community Commercial Water
-Highway Commercial Right of Way 0 0.05 0.1
-Regional Service Commercial
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Aerial Map
Wedding Day Diamonds
8320 Crystal View Road, Eden Prairie, MN
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UNAPPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY,MARCH 28, 2011 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Katie Lechelt, Jacob Lee, Jerry Pitzrick,
Kevin Schultz, Jon Stoltz, Travis Wuttke
STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources
Scott Kipp, Senior Planner
Regina Rojas, Planner 11
Rod Rue, City Engineer
Julie Krull, Recording Secretary
I. PLEDGE OF ALLEGIANCE—ROLL CALL
Chair Stoltz called the meeting to order at 7:00 p.m.
II. APPROVAL OF AGENDA
MOTION by Schultz, seconded by Lechelt, to approve the agenda. Motion carried 7-0.
III. MINUTES
A. PLANNING COMMISSION MEETING HELD ON MARCH 14, 2011
MOTION by Kirk, seconded by Schultz, to approve the minutes. Motion
carried 5-0. Lee and Stoltz abstained.
VI. PUBLIC HEARINGS
A. WEDDING DAY DIAMONDS by Tanek, Inc.
Request for:
• Planned Unit Development Concept Amendment on 0.69 acres
• Planned Unit Development District Review on 0.69 acres
• Zoning District Amendment within the Commercial Regional Service
Zoning District on 0.69 acres
• Site Plan Review on 0.69 acres
Nathanial Shea, 118 E. 26th Street, Minneapolis, of Tanek Architects, presented
the proposal. He stated they would like to expand the second floor. It would be
an addition to the existing building, using the same materials.
Stoltz asked Kipp to review the staff report. Kipp stated this is an addition of
approximately 3,200 square feet and conforms to City requirements. Staff
recommends approval.
Stoltz opened the meeting up for public input. There was no input.
Pitzrick asked Mr. Shea if there are handicapped limitations to the second floor.
Mr. Shea said the second floor is just for office use with no public or common
areas.
Wuttke asked how many other businesses on Crystal View Road have rain water
gardens. Kipp stated this facility will have one but he is unsure if other
businesses in the area, such as Walgreens, have one.
Wuttke commented to Rue, based on topography, slope and grading, it looks like
more than half of the water will not enter into the rain water garden and asked
what percentage of rainwater he thought would be going into the rain water
garden. Rue stated typically you cannot infiltrate the whole site, so in this case,
they have infiltrated a portion of the parking lot.
Lechelt asked if there are infiltration basins under the parking lot. Mr. Shea stated
they have not considered infiltration basins under the parking lot. Lechelt asked if
the first inch of water would go into the rainwater basin. Mr. Shea stated he could
not answer that question, because he was unsure.
MOTION by Schultz, seconded by Wuttke, to close the public hearing. Motion
carried 7-0.
MOTION by Schultz, seconded by Pitzrick, to recommend approval of the
Planned Unit Development Concept Amendment on 0.69 acres, Planned Unit
Development District Review on 0.69 acres, Zoning District Amendment within
the Commercial Regional Service Zoning District on 0.69 acres, and Site Plan
Review on 0.69 acres based on plans stamped dated March 4, 2011 and the staff
report dated March 25, 2011. Motion carried 7-0.
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearings April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: Redstone ITEM NO.: IX.B.
Community Development/Planning American Grill
Janet Jeremiah/Regina Rojas
Requested Action
Move to:
• Close the Public Hearing; and
• Adopt the Resolution for P lanned U nit D evelopment C oncept Amendment on 2.97 acres;
and
• Approve 1st Reading of the Ordinance for Planned Unit Development District Review and
Zoning D istrict A mendment w ithin the C ommercial R egional S ervice Zoning District o n
2.97 acres; and
• Direct S taff t o pr epare a D evelopment A greement i ncorporating S taff a nd Commission
recommendations and Council conditions; and
• Approve and Authorize Issuance of a Grading P ermit for Redstone American Grill project
subject to release by the City Engineer upon determination that the final contract documents
conform to plans stamp dated April 14, 2011, as approved by the City Council; and
• Approve a nd A uthorize Issuance of a f ooting a nd f oundation pe rmit f or t he Redstone
American Grill p roj ect s ubj ect t o r elease b y the C hief B uilding 0 fficial th at th e building
permit conforms to plans stamp dated April 14, 2011, as approved by the City Council.
Synopsis
This project is a 1,000 square foot banquet room addition to the existing building.
The project requires two waivers:
• A shoreland setback waiver from 200 feet to 110 feet.
• An impervious surface waiver from .734 to .737 or 389 square feet.
Background Information
In 2001 the City granted a shoreland setback waiver to 60 feet for the existing building. Reasons
to consider the waiver are that the addition is further from the lake than the existing building; and
the proposed setback is consistent with other setbacks for existing buildings adjacent to the lake.
In 2001 an impervious surface waiver was granted based on mitigation which was the
construction of a treatment pond. The plan has been revised to increase the stormwater pond size
to show mitigation for increased impervious surface.
The 120-Day Review Period Expires on July 15, 2011.
Planning Commission Recommendation
The Planning Commission voted7-0 to recommend approval of the project at the March 28, 2011
meeting.
Attachments
1. Resolution for PUD Concept Amendment
2. Staff Report dated March 25, 2011
3. Location Map
4. Land Use Map
5. Zoning Map
6. Aerial photo
7. Unapproved Planning Commission Minutes dated March 28, 2011
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2011-
A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT
CONCEPT AMENDMENT OF REDSTONE AMERICAN GRILL
FOR IDLEWILD PROPERTIES,LLC
WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned
Unit Development(PUD) Concept of certain areas located within the City; and
WHEREAS, the Planning Commission did conduct a public hearing on March 28, 2011,
on Redstone American Grill by Idlewild Properties, LLC, and considered their request for
approval of the PUD Concept Amendment plan and recommended approval of the request to the
City Council; and
WHEREAS,the City Council did consider the request on April 19, 2011.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie,
Minnesota, as follows:
1. Redstone American Grill, being in Hennepin County, Minnesota, legally
described as outlined in Exhibit A, is attached hereto and made a part hereof.
2. That the City Council does grant PUD Concept Amendment approval as outlined
in the plans stamp dated April 14, 2011.
3. That the PUD Concept Amendment meets the recommendations of the Planning
Commission March 28, 2011.
ADOPTED by the City Council of the City of Eden Prairie this 19th day of April, 2011
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
EXHIBIT A
Redstone American Grill
PUD Concept Amendment
Legal Description:
Lot 1, Block 1, Idlewild 2nd Addition, Hennepin County, Minnesota.
STAFF REPORT
TO: Planning Commission
FROM: Regina Rojas, Planner II
DATE: March 25, 2011
SUBJECT: Redstone American Grill
APPLICANT: Wilkus Architects
OWNER: Idlewild Properties, LLC
LOCATION: 8000 Eden Road
120 DAY REVIEW: Expires July 15, 2011
REQUEST: • Planned Unit Development Concept Amendment on 2.97 acres
• Planned Unit Development District Amendment on 2.97 acres
• Zoning District Amendment within the Commercial Regional
Service Zoning District on 2.97 acres
• Site Plan Review on 2.97 acres
Staff Report—Redstone American Grill
March 25, 2011
Page 2
BACKGROUND
The Comprehensive Guide Plan shows the site as Town Center. Surrounding land uses are Town
Center. The property is zoned Commercial Regional Service.
SITE PLAN
The plan shows a 1,000 square foot banquet room addition to the existing 11,610 square foot
restaurant. The Base Area Ratio and Floor Area Ratio are 0.10. City Code permits up to a 0.20
BAR and 0.40 FAR in the Commercial Regional Service District. The building meets the
setback requirements for the Commercial Regional Service District.
The parking requirement is 170 spaces. The plan shows 180 parking spaces exceeding the
parking code requirement for restaurant.
PLANNED UNIT DEVELOPMENT WAIVER
The project requires two waivers:
• A shoreland setback waiver from 200 feet to 110 feet. In 2001 the City granted a
shoreland setback waiver to 60 feet for the existing building. Reasons to consider the
waiver are that the addition is further from the lake than the existing building; and the
proposed setback is consistent with other setbacks for existing buildings adjacent to the
lake.
• An impervious surface waiver from .734 to .737 or 389 square feet. In 2001 a waiver was
granted based on mitigation which was the construction of a treatment pond. There are
three possible solutions to mitigate the increased impervious surface: increase the existing
stormwater pond size, replace a portion of the asphalt with permeable materials or
convert some parking stalls into landscaping. Prior to City Council review the applicant
shall revise the plans to show mitigation for increased impervious surface.
ARCHITECTURE
All proposed building materials meet the City Code requirement of 75% face brick, glass or
natural stone.
2
Staff Report—Redstone American Grill
March 25, 2011
Page 3
STAFF RECOMMENDATION
Staff recommends approval of the following:
• Planned Unit Development Concept Amendment on 2.97 acres
• Planned Unit Development District Amendment on 2.97 acres
• Zoning District Amendment within the Commercial Regional
Service Zoning District on 2.97 acres
• Site Plan Review on 2.97 acres
This approval is based on plans dated March 18, 2011, subject to the recommendations of this
Staff Report, and the following:
1. Prior to City Council, the proponent shall:
A. Revise plans to show mitigation for the increased impervious surface.
2. Prior to grading permit issuance, the proponent shall:
A. Submit detailed storm water runoff,utility and erosion control plans for review by
the City Engineer.
B. Install erosion control at the grading limits of the property for review and approval
by the City Engineer.
3. Prior to building permit issuance for the property, the proponent shall:
A. Submit detailed building plans to the Inspections Department and Fire Marshal for
their review and approval.
B. Submit samples of exterior building materials and colors for review.
4. The following waivers are granted through the PUD for the project:
A. Planned Unit Development waiver from 200 feet to 110 feet for shoreland
setback.
B. Planned Unit Development waiver from .734 to .737 or 389 square feet for
impervious surface.
3
Area Location Map - Redstone American Grill
Address: 8000 Eden Road, Eden Prairie, MN 55344
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— B Minor Arterial ' ' + 'l
Medium Density residential 2.5-10 Units/Acre-Town Center DATE Approved 03-19-03 DATE Revised 12-06-06
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Medium Density Residential/Office - Park/Open SpaceDATE Revised 11-07-05 DATE Revised 06-01-07
Minor Collector DATE Revised 02-23-06 DATE Revised 10-01-07
1 High Density Residential 10-40 Units/Acre - Public/Quasi-Public DATE Revised 03-23-06 DATE Revised 03-01-08
DATE Revised 06-23-06 DATE Revised 03-01-09
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Up dated through approved Ordinances#26-2008
-RM-2.5 Multi-Family-17.4 U.P.A.max. 1.111 General Industrial-5 Acre Min.
Ordinance#33-2001(BFI Addition)approved,but not shown on this map edition PRAIRIE
Office J Public Date:March 1,2009
Neighborhood Commercial I Golf Course In case of discrepancy related to a zoning classitmaeon on this zoning map,the ordinance uVE•WOHK•OHEAM
and attached legal description on file at Eden Paine Ciry Center will prevail.
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UNAPPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY,MARCH 28, 2011 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Katie Lechelt, Jacob Lee, Jerry Pitzrick,
Kevin Schultz, Jon Stoltz, Travis Wuttke
STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources
Scott Kipp, Senior Planner
Regina Rojas, Planner 11
Rod Rue, City Engineer
Julie Krull, Recording Secretary
I. PLEDGE OF ALLEGIANCE—ROLL CALL
Chair Stoltz called the meeting to order at 7:00 p.m.
II. APPROVAL OF AGENDA
MOTION by Schultz, seconded by Lechelt, to approve the agenda. Motion carried 7-0.
III. MINUTES
A. PLANNING COMMISSION MEETING HELD ON MARCH 14, 2011
MOTION by Kirk, seconded by Schultz, to approve the minutes. Motion
carried 5-0. Lee and Stoltz abstained.
VI. PUBLIC HEARINGS
A. REDSTONE AMERICAN GRILL by Jim Sultany
Request for:
• Planned Unit Development Concept Amendment on 2.97 acres
• Planned Unit Development District Review on 2.97 acres
• Zoning District Amendment within the Commercial Regional Service
Zoning District on 2.97 acres
• Site Plan Review on 2.97 acres
Michael Wilkus, of 11487 Valley View Road, Eden Prairie, of Wilkus Architects,
presented the proposal. He stated they would like to add on an addition for a
banquet facility. They will be using the same materials as the existing building.
Stoltz asked Rojas to review the staff report. Rojas stated there are two waivers
being requested. The first one is an impervious surface waiver and the second
one is a shoreland setback waiver. Staff recommends approval.
Stoltz opened the meeting up for public input. There was no input.
Schultz asked Rojas if this addition alters parking. Rojas said five spaces will be
removed, but even with the removal, they still meet code.
Lechelt asked Mr. Wilkus what plans are in place to mitigate impervious surface.
Mr. Wilkus said the plan is to increase the pond that would handle the 300 square
feet. Lechelt asked if that would be the lake behind the building. Mr. Wilkus
stated it is not the lake but would be its own run-off pond.
Lechelt asked Mr. Wilkus if the client is concerned about taking away the five
stalls of parking. Mr. Wilkus said they are concerned and that is why they are
trying to minimize any more loss of parking and that is why they are increasing
the pond size.
Pitzrick asked Staff how they evaluated this site as Town Center. Rojas said the
property is in Sub Area 2 of the major center area and its uses shows restaurants
of this type. Rojas stated this is an appropriate use for the Town Center area.
Pitzrick said that is interesting because the way the guide plan currently reads, the
subdivisions have been taken out and should be mixed use with structured parking
and felt that should be ignored with the current project. Stoltz asked Pitzrick if he
was in favor of this project. Pitzrick commented that he is in favor of this current
project.
Lechelt asked if the City is still moving forward with the subsections in the guide
plan or has it been removed. Rojas said she cannot comment on that but would
have Mike Franzen get back to the Commission.
Stoltz asked if the parking spots being taken away were handicapped. Mr. Wilkus
said they were not handicapped spots.
Wuttke asked if the impervious surface waiver is of minimal concern for staff.
Rojas stated that was correct; it is of minimal concern.
MOTION by Kirk, seconded by Schultz, to close the public hearing. Motion
carried 7-0.
MOTION by Kirk, seconded by Pitzrick, to recommend approval of the Planned
Unit Development Concept Amendment on 2.97 acres, Planned Unit
Development District Review on 2.97 acres, Zoning District Amendment within
the Commercial Regional Service Zoning District on 2.97 acres and Site Plan
Review of 2.97 acres based on plans stamped dated March 18, 2011 and the staff
report dated March 25, 2011. Motion carried 7-0.
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearings April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Code Amendment - Exterior Materials
Development/Planning
Janet Jeremiah
Requested Action
Move to:
• Close the Public Hearing; and
• Approve 1st Reading o f t he Ordinance to a mend C ity C ode Section chapter 11,
section 11.02 by the addition of definitions for cast stone, cultured stone, architectural
precast and precast concrete panel; amending section 11.03, subdivision 3. k relating
to architectural standards; and adopting by reference city code chapter 1 and section
11.99, which among other things contain penalty provisions.
Synopsis
This code amendment is adding cast stone, cultured stone, architectural precast, and precast
concrete panel to the list of exterior materials in the 75% category in Commercial, Office, Town
Center, High Density and Public Zoning Districts.
The reasons for doing this are as follows:
• Looks like real stone
• There are a variety of colors, textures and shapes available
• Flexibility for the architect
• Cost savings for the developer/owner
• Environmentally friendly
Background Information
There are advantages to using cast stone, cultured stone, architectural precast, and precast
concrete panel.
1. Speed of construction—Can be constructed year round.
2. Aesthetic flexibility—there are a variety of textures, colors, finishes and inset options.
3. Durability—minimal wear over time.
4. Maintenance -Precast concrete panels require caulking only every 15 to 20 years to
maintain their reliability. This makes precast concrete easier to maintain than other
façade materials. The panels' fewer locations for moisture penetration prevent unsightly
stains or damage to interiors. Joints can be inspected quickly to find any locations that
need attention.
5. Year round energy efficiency — Materials h ave a h igh t hermal m ass an d can b e
enhanced with an insulated c ore. The thermal m ass o f concrete buildings s ayes energy
year-round b y reducing temperature s wings. A concrete bui lding w ill r equire c ooling
mainly dur ing of f-peak t imes, w hen pow er i s pr oduced m ore e fficiently. T he s ame
building w ill a lso c ost 1 ess t o he at t han a comparable s tructure m ade of di fferent
materials.
6. Environmentally friendly— locally produced, no job waste, its durability requires fewer
chemicals to keep it clean and maintained, forms and molds can be reused.
7. LEED Certification
• Concrete's durability helps it maintain its appearance, so the building shell can
remain in place longer. Precast concrete panels can be reused if a building's use
changes or for renovation.
• Forms and moulds used in casting are reusable so no subsequent disposal is
required.
• Design minimizes construction waste since it provides literally no on-site waste.
• Products often contain manufacturing by-products such as fly ash, silica fume and
blast furnace slag that otherwise find their way to a landfill.
• Reinforcing steel used is produced from post-consumer recycled material.
• Concrete raw materials are generally shipped from sources within close proximity
of the manufacturing facility.
Material and labor costs
• Brick $20-24/sf
• Natural stone $35-40/sf
• Cast stone $20-40/sf
• Cultured stone $22-30/sf
• Architectural precast panel $20-40/sf
• Precast concrete panel $20-40/sf
Planning Commission Recommendation
The Planning Commission reviewed this item 2 times before recommending that the ordinance
be adopted by a vote of 5-0 at the February 28, 2011 meeting.
The Planning Commission first reviewed this item in March of 2010 and looked at material
samples and felt comfortable that these materials should be added to the list of approved
materials in the 75% category. In January of 2011 the Planning Commission reviewed city codes
from neighboring communities and determined that the proposed code was similar.
Attachments
1. Ordinance
2. Staff Report—March 22, 2010
3. Staff Report—January 7, 2011
4. Staff Report- February 25, 2011
5. Planning Commission Minutes March 22, 2010
6. Planning Commission Minutes January, 10, 2011
7. Planning Commission Minutes February 28, 2011
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE - 2011
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING
CITY CODE CHAPTER 11, SECTION 11.02 BY THE ADDITION OF DEFINITIONS
FOR CAST STONE, CULTURED STONE, ARCHITECTURAL PRECAST AND
PRECASE CONCRETE PANEL; AMENDING SECTION 11.03, SUBDIVISION 3. K
RELATING TO ARCHITECTURAL STANDARDS; AND ADOPTING BY REFERENCE
CITY CODE CHAPTER 1 AND SECTION 11.99, WHICH AMONG OTHER THINGS
CONTAIN PENALTY PROVISIONS.
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS:
Section 1. City Code Section 11.02. is amended by adding the following definitions:
74. Architectural Precast - a panel with a concrete backing with a veneer of brick,
natural stone, or cast stone.
75. Cast Stone - a precast concrete building stone similar in appearance and
manufactured to simulate the texture, color, and appearance of natural cut stone.
76. Cultured stone - a precast concrete veneer made to resemble natural cut stone in
color, texture, and appearance.
77. Precast Concrete Panel- a panel made from a mix of cement,water, aggregate,
and admixtures that is place in a form and cured.
Section 2. City Code Section 11.03. K. 2 i s amended by adding after the word "Pub"in the
first line the district designations "TC-C, TC-R, TC-MU" and adding after the words "3) glass"
the following: "4) Cast S tone; 5) Cultured S tone; 6)Architectural Precast; 7) Precast Concrete
Panel with an exposed aggregate o f granite, marble, limestone, or other natural stone material
with at least two architectural reveals per panel."
Section 3. City Code Section 11.03. K. 3 is amended by adding after the words "5)rock
face"the following: "6) Cast Stone; 7) Cultured Stone; 8) Architectural Precast; 9) Precast
Concrete Panel with an exposed aggregate of granite, marble, limestone, or other natural stone
material with at least two architectural reveals per panel."
Section 4. City Code Chapter 1, entitled"General Provisions and Definitions Applicable to
Entire C ity C ode i ncluding P enalty for V iolation" a nd S ection 11.99, e ntitled"Violation a
Misdemeanor" are hereby adopted in their entirety, b y reference, a s though repeated verbatim
herein.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 19t1
day of April, 2011 and finally read and adopted and ordered published at a regular meeting of the
City Council of said City on the day of , 2011.
Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor
PUBLISHED in the Eden Prairie News on , 2011.
STAFF REPORT:
TO: Planning Commission
FROM: Michael D. Franzen, City Planner
DATE: March 22, 2010
SUBJECT: Discussion Item - Code Change Exterior Materials
BACKGROUND
Staff is asking the commission for a recommendation on the following items.
1. Creating a list of permitted exterior materials for the 75% category for the Town
Center Districts.
2. Adding new exterior materials to the list of permitted exterior materials in the 75%
category in the commercial, office, high density, public, and industrial districts.
3. Adding new exterior materials not listed in the Town Center or other districts to the
listed of permitted exterior materials in the 75% category.
TOWN CENTER EXTERIOR MATERIALS
The architectural standards in the Town Center Zoning district are:
"All buildings shall comply with the architectural standards in section 11.03 Subd 3(k) of
Chapter 11 of the City code and in substantial conformance with the Town Center Design
Guidelines. "
The Town Center Guidelines identifies a list of acceptable exterior materials but does not include
a percentage.
Section 11.03 Subd(K) indentifies a list of acceptable materials as a percentage of the building's
exterior for all districts except the Town Center. There is a 75% category and a 25% category.
The guidelines suggest the following exterior materials for commercial, mixed use, and office
buildings.
• Brick
• Stone
• Glass
• Cast stone
• Precast concrete panels with an exposed aggregate
1
The guidelines suggest the following exterior materials for residential buildings.
• Brick
• Stone
• Glass
• Cast Stone
• Wood
• Stucco
• Vinyl or metal siding
COMMERCIAL, OFFICE, PUBLIC, HIGH DENSITY,AND INDUSTRIAL EXTERIOR
MATERIALS
Section 11.03(k) identifies materials as follows:
In the commercial, office, high density residential, and public zoning districts 75% of a
building's exterior shall be comparable in grade and quality to brick, glass, and natural stone.
Wood, glass, stucco, metal,plastic, cannot exceed 25% of a building's exterior finish.
In the industrial districts 75% of a building's exterior shall be comparable in grade and quality to
brick, glass, natural stone, specially designed precast units if the surfaces have been integrally
treated with a decorative material or texture and smooth concrete block if scored at least twice,
and rock face block. Wood, glass, stucco, metal, plastic, cannot exceed 25% of a building's
exterior.
BRICK
Bricks are traditionally manufactured by mixing clay with enough water to form a mud that is
then poured into a mould of the desired shape and size, and hardened through fire or sun. In the
past, bricks came in many different shapes and sizes, but today's modern bricks tend to be a
standard size of around 8" x 4" x 2". They demonstrate a wide variety of textures, colors and
finishes from yellows, reds and purples, to smooth, rough and rustic. These are due to the
mineral variations found in the clay, and the method of manufacturing.
Bricks are a versatile and durable building and construction material, with good load-bearing
properties, high thermal mass and potential low energy impact. They measure high on the
sustainability index, being made from locally available materials of clay, sand, and water, using
low technology compression equipment, solar energy or kilns.
Most of the commercial, office, and high density residential projects in the City have brick as
the primary building material.
2
GLASS
Clear windows are used to cover small openings in a building. They provided the ability to both
let light into rooms while at the same time keeping inclement weather outside. Glass is generally
made from mixtures of sand and silicates, in a very hot fire stove called a kiln and is very brittle.
Very often additives are added to the mixture when making to produce glass with shades of
colors or various characteristics.
Glass is also used in architectural buildings. Glass "curtain walls" can be used to cover the entire
facade of a building, or it can be used to span over a wide roof structure. These uses though
require some sort of frame to hold sections of glass together, as glass by its self is too brittle and
would require an overly large kiln to be used to span such large areas by itself.
STONE
Stone veneer is the most common use of natural stone today. Full veneer is 4 inches thick. Thin
veneer is generally .5 to 2 inches thick. Thin veneer minimizes the number of acres necessary
for quarries. Being light weight in comparison, natural thin veneer stone can be transported for
1/3rd the cost. Typically, 1000 square feet of full veneer building stone can be transported on a
24 ton load truck. Using natural thin stone veneer, there is over 3000 square feet per 24 ton load.
Transportation costs and fuel savings are easily a large factor when comparing thin veneer versus
full.
The cutting process of stone creates a mist of water and sludge which goes into a series of
retention ponds where the solids (stone) settle out of the water before the water is recycled back
into the building to go through the process again. These ponds are cleaned two to three times per
year where the sludge is extracted and hauled to a local landfill.
CAST STONE
Cast stone is a precast concrete building"stone", similar in appearance and manufactured to
simulate the color, texture and appearance of natural cut stone. Cast stone is used as a masonry
product to provide architectural trim, ornamentation, or functional features on buildings.
Since most other building products are standard(e.g. brick, windows, doors, etc.) or less visible
(e.g. structural components), the Cast Stone is the custom element of the building facade which
fits with the standard products to provide the architectural character or aesthetic appeal of the
building or structure.
Cast Stone provides a similar look, is stronger than, weathers better, has greater color
consistency, can be reinforced, and cost less than natural cut stone.
Cast Stone is currently permitted by City code in the 25% category as a specially designed
precast concrete with a surface that has been integrally treated with an applied finish .
Grace Church has cast stone columns.
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CULTURED STONE
Cultured stone is a lightweight product that is designed to be adhered to a structural wall.
Cultured stone products can be less expensive than natural stone, it's generally considered easier
to handle and install, there are no steel requirements for installation, no footings are required, and
no structural changes are necessary for second-story applications.
Cultured Stone is currently permitted by City code in the 25% category as a specially designed
precast concrete with a surface that has been integrally treated with an applied finish .
Redstone Grill has cultured stone on the front of the building.
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ARCHITECTURAL PRECAST PANEL
Architectural Precast is generally used as large wall panels with concrete as a backing with a
veneer of either brick, natural stone, or cast stone. The concrete is placed in a form and cured.
The panels are then transported to the construction site for erection in place. Architectural
precast with a brick or stone veneer is permitted in the 75% category. Architectural precast with
a cast stone veneer is permitted in the 25% category as a specially designed precast concrete with
a surface that has been integrally treated with an applied finish .Target and Grace Church have
architectural precast panel.
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PRECAST CONCRETE PANEL
Precast concrete consist of a concrete ( a mixture of cement, water, aggregate, and admixtures)
that is cast into a specific shape at a location other than at the project site. The concrete is placed
in a form and cured. The panels are then transported to the construction site for erection in place.
Precast panels have been used mostly on industrial buildings in the City. The following buildings
have a precast panel permitted by waiver.
• Southwest Crossing, 1985, 40%precast and 60% glass (11095 Viking Drive)
• Wilson Ridge, 1986, 60%precast and 40% glass (7500 Flying Cloud Drive)
• Wilson Office (ATK) 2007, 60%precast and 40% glass ( 7480 Flying Cloud Drive)
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10
ADVANTAGES TO USING CAST STONE, CULTURED STONE, PRECAST
ARCHITECTURAL PANELS,AND PRECAST CONCRETE PANELS
1. Speed of construction—Can be constructed year round. A brick façade can be easily
achieved with precast concrete using inset thinbrick techniques, in which thin (1/2 to 1
in.) clay tiles are cast into the panel's face. This technique eliminates the long scheduling
needs of laid-up brick while removing several trades from the site. It ensures a high-
quality, evenly spaced appearance that is difficult to achieve with field-laid-up
brickwork. And the panelized system provides fast erection of entire walls, speeding
construction.
2. Aesthetic flexibility—there are a variety of textures, colors, finishes and inset options.
Architectural precast concrete panels offer a plasticity in shapes, curves, and geometries
that can interface smoothly with glass and other modern materials. The designer can also
add pigment to the concrete and provide several tones within one panel by using various
surface finishes. These capabilities give designers more versatility in designing panels
while minimizing the number of components. A wide range of finish combinations and
textures can be achieved, with more than one finish provided within one component.
3. Durability—minimal wear over time.
4. Maintenance -Precast concrete panels require caulking only every 15 to 20 years to
maintain their reliability. This makes precast concrete easier to maintain than other
façade materials. The panels' fewer locations for moisture penetration prevent unsightly
stains or damage to interiors. Joints can be inspected quickly to find any locations that
need attention.
5. Year round energy efficiency — Material has a high thermal mass and can be enhanced
with an insulated core. The thermal mass of concrete buildings saves energy year-round
by reducing temperature swings. A concrete building will require cooling mainly during
off-peak times, when power is produced more efficiently. The same building will also
cost less to heat than a comparable structure made of different materials.
6. Environmentally friendly— locally produced, no job waste, its durability requires fewer
chemicals to keep it clean and maintained, forms and molds can be reused.
7. Leed Certification
• Concrete's durability helps it maintain its appearance, so the building shell can
remain in place longer. Precast concrete panels can be reused if a building's use
changes or for renovation.
• Forms and moulds used in casting are reusable so no subsequent disposal is
required.
• Design minimizes construction waste since it provides literally no on-site waste.
• Products often contain manufacturing by-products such as fly ash, silica fume and
blast furnace slag that otherwise find their way to a landfill.
11
• Reinforcing steel used is produced from post-consumer recycled material.
• Concrete raw materials are generally shipped from sources within close proximity
of the manufacturing facility.
WHAT DO EXTERIOR MATERIALS COST? (material and labor)
• Brick $20-24/sf
• Natural stone $35-40/sf
• Cast stone $20-40/sf
• Cultured stone $22-30/sf
• Architectural precast panel $20-40/sf
• Precast concrete panel $20-40/sf
STAFF COMMENTS
Cast Stone
• Looks like real stone.
• There are a variety of colors, textures and shapes available.
• Flexibility for the architect.
• Cost savings for the developer/owner.
• Environmentally friendly.
• Should be permitted as a 75%material in the commercial, office, public, high density
residential, industrial, and all Town Center Districts.
Cultured Stone
• Looks like real stone.
• There are a variety of colors, textures and shapes available.
• Flexibility for the architect.
• Cost savings for the developer/owner.
• Environmentally friendly.
• Should be permitted as a 75%material in the commercial, office, public, high density
residential , industrial, and all Town Center Districts.
Architectural Precast Panel
• It is a veneer of real stone, cast stone, or brick.
• There are a variety of colors, textures and shapes available.
• Flexibility for the architect.
• Cost savings for the developer/owner.
• Environmentally friendly.
• Should be permitted as a 75%material in the commercial, office, public, high density
residential, industrial, and all Town Center Districts.
12
Precast Concrete Panel
• The panel must have an exposed aggregate chip.
• There are a variety of colors, textures and shapes available.
• Flexibility for the architect.
• Cost savings for the developer/owner.
• Environmentally friendly.
• Should be permitted in the 25% category in the commercial, office,public, high density
residential and all Town Center Districts. The panel's work best in office buildings where
there is a high percentage of glass, with a design that has a lot of movement both
horizontal and vertical. A square shape office, commercial or residential building would
look more industrial with the precast panel. Should continue to allow more than 25%
precast by waiver as a tradeoff for a better architectural design.
TOPICS FOR DISCUSSION
1. Should cast stone, cultured stone, precast architectural panels, and precast concrete panels
with an exposed chip be included in the 75% category in the commercial, office, high
density residential, public, and industrial zoning districts ?
2. Should brick, glass, natural stone, cast stone, cultured stone,precast architectural panels,
and precast concrete panels with an exposed chip be included in the 75% category for
the Town Center Commercial District?
3. Should brick, glass, natural stone, cast stone, cultured stone,precast architectural panels,
and precast concrete panels with an exposed chip be included in the 75% category for
the Town Center Residential District?
4. Should brick, glass, natural stone, cast stone, cultured stone,precast architectural panels,
and precast concrete panels with an exposed chip be include in the 75% category for the
Town Center Mixed Use Residential District?
13
STAFF REPORT:
TO: Planning Commission
FROM: Michael D. Franzen, City Planner
DATE: January 7, 2011
SUBJECT: Discussion Item - Code Change Exterior Materials
MARCH 22, 2010 MEETING
1. The commission viewed a presentation on new exterior materials including cast stone,
cultured stone, precast architectural panels, and precast concrete panels with an exposed chip.
2. The commission discussed and answered yes to the following questions.
• Should cast stone, cultured stone, precast architectural panels, and precast
concrete panels with an exposed chip be included in the 75% category in the
commercial, office, high density residential,public, and industrial zoning
districts ?
• Should brick, glass, natural stone, cast stone, cultured stone,precast architectural
panels, and precast concrete panels with an exposed chip be included in the 75%
category for the Town Center Commercial District?
• Should brick, glass, natural stone, cast stone, cultured stone,precast architectural
panels, and precast concrete panels with an exposed chip be included in the 75%
category for the Town Center Residential District?
• Should brick, glass, natural stone, cast stone, cultured stone,precast architectural
panels, and precast concrete panels with an exposed chip be include in the 75%
category for the Town Center Mixed Use Residential District?
3. The commission directed staff to look at exterior material requirements in neighboring
communities and communities with town centers.
1
STAFF ANALYSIS
Staff looked at exterior material requirements in the following cities and cities with Town
Centers:
Cities: Cities with Town Centers
Bloomington Burnsville
Burnsville Eden Prairie
Eden Prairie Maple Grove
Edina Plymouth
Maple Grove St. Louis Park
Minnetonka
Plymouth
St. Louis Park
1. 8 of 8 cities have an exterior material requirement.
2. 7 of 8 cities list brick, glass, and stone, as exterior materials.
3. 3 of 8 cities have a percentage requirement. (Eden Prairie, Burnsville, St. Louis Park)
4. 5 of 8 cities permit cast stone
5. 3 of 8 cities permit cultured stone
6. 7 of 8 cities permit precast architectural panels
7. 8 of 8 cities permit precast panels with an exposed chip.
8. 2 of 5 cities with a Town Center have higher exterior material standards than other
districts.
9. All cities require site plan approval of exterior materials.
STAFF RECOMMENDATION
1. Add cast stone, cultured stone,precast architectural panels, and precast concrete panels
with an exposed chip in the 75% category in the commercial, office, high density
residential,public, and industrial zoning districts.
2. Add brick, glass, natural stone, cast stone, cultured stone, precast architectural panels,
and precast concrete panels with an exposed chip in the 75% category for the Town
Center Commercial District.
3. Add brick, glass, natural stone, cast stone, cultured stone,precast architectural panels,
and precast concrete panels with an exposed chip in the 75% category for the Town
Center Residential District.
4. Add brick, glass, natural stone, cast stone, cultured stone, precast architectural panels,
and precast concrete panels with an exposed chip in the 75% category for the Town
Center Mixed Use Residential District.
2
EXTERIOR MATERIAL SUMMARY
BLOOMINGTON
Applies to commercial, office, high density and mixed use.
The code has a list of exterior materials with no percentage requirement.
Permitted exterior materials are brick, natural stone, glass, exterior cement plaster(stucco),
architectural concrete, metal.
BURNSVILLE
Applies to office and commercial.
The code has a list of major and restricted exterior materials and no percentage requirement.
Permitted major exterior materials are face brick, stone, glass, stucco, synthetic stucco, fiber
cement vertical panel siding, architectural concrete and precast panels shall be acceptable as the
major exterior wall surface when they are incorporated into an overall design of the building.
Special conditions for use of stucco and precast.
Restricted exterior materials are unadorned pre stressed concrete panels, whether smooth or
raked, non decorative concrete block, sheet metal, corrugated metal or unfinished metal shall not
be used as exterior materials.
BURNSVILLE HEART OF THE CITY
Applies to Heart of the City.
The code has a list of exterior materials and a percentage requirement.
Permitted primary materials shall cover at least sixty percent(60%) of the facade of a building
with brick, stone, glass.
Permitted secondary materials may cover no more than thirty percent(30%) of the façade
decorative with block or integrally colored stucco, fiber cement siding(color impregnated or
painted) in vertical panel design only with hidden seams.
Permitted accent materials may include door and window frames, lintels, cornices, and other
minor elements, and may cover no more than ten percent(10%) of the facade for wood, metal or
fiber cement when used in trim, fascia or soffit if appropriately integrated into the overall
building design and not situated in areas which will be subject to physical or environmental
damage. Decorative block shall be colored only by means of a pigment integral to the block
3
material, not applied to the surface. Sheet metal, corrugated metal, asbestos, iron, shakes, plain
flat concrete block(whether painted or integrally colored or not) are not acceptable as exterior
wall materials on buildings within the HOC district.
EDEN PRAIRIE
Applies to commercial, office, high density, and Industrial.
The code has a list of exterior materials and percentages.
Permitted exterior materials in the commercial, office, high density residential, and public zoning
districts 75% of a building's exterior shall be comparable in grade and quality to brick, glass, and
natural stone. Wood, glass, stucco, metal, plastic, cannot exceed 25% of a building's exterior
finish.
Permitted exterior materials in the industrial districts 75% of a building's exterior shall be
comparable in grade and quality to brick, glass, natural stone, specially designed precast units if
the surfaces have been integrally treated with a decorative material or texture and smooth
concrete block if scored at least twice, and rock face block. Wood, glass, stucco, metal, plastic,
cannot exceed 25% of a building's exterior.
EDEN PRAIRIE TOWN CENTER
The Town Center has design guidelines with primary and accent materials similar to other
districts but does not have percentages.
EDINA
Applies to commercial, office, high density and mixed use.
The code has a list of exterior materials with no percentage requirement.
Permitted exterior materials are brick, natural stone, glass, specially designed precast concrete
units if the surfaces have been integrally treated with an applied decorative material or texture,
factory fabricated and finished metal framed panel construction if the panel materials are any of
those noted above.
MAPLE GROVE
Applies to commercial, office, high density, and mixed use.
The code has a list of exterior materials with no percentage requirement.
Permitted exterior materials are brick, stone or glass, or any combination thereof, except for trim
accessories and the roof.
4
MAPLE GROVE MAIN STREET
Same as other districts.
MINNENTONKA
Applies to commercial, office, high density, and mixed use.
The code identifies prohibitive exterior materials. There is no percentage requirement.
Unadorned pre stressed concrete panels, concrete block and unfinished metal shall not be
permitted as exterior materials for residential or non-residential buildings.
PLYMOUTH
Applies to commercial, office, high density, and mixed use.
The code has a list of exterior materials with no percentage requirement.
Permitted exterior materials are brick, natural stone, integral colored split face (rock face)
concrete block, cast in place concrete or pre-cast concrete panels, wood, provided the surfaces
are finished for exterior use or wood of proven exterior durability is used, such as cedar,
redwood, or cypress, curtain wall panels of steel, fiberglass and aluminum(non-structural, non-
load bearing), provided such panels are factory fabricated and finished with a durable non-fade
surface and their fasteners are of a corrosion resistant design, glass curtain wall panels, stucco,
vinyl, other materials determined as acceptable by the Zoning Administrator.
PLYMOUTH CITY CENTER
Applies to City Center.
The code has a list of exterior materials with no percentage requirement.
Permitted exterior materials are brick, natural stone, high quality pre cast concrete, metals with
matt finish and with neutral or earth tone colors; metals that are used for exterior walls should have
visible corner moldings and trim, canvas awnings.
Prohibited materials - Non-durable siding materials such as plywood, corrugated metal or
fiberglass, or other materials that decay rapidly when exposed to the elements,materials that have no
pattern or relief, especially when those materials are applied to large wall surfaces, simulated brick or
stone,wood, except as accent materials or in elements that are integrated with other—desired'
materials, mirrored glass, especially mirrored glass that faces an active pedestrian street.
5
ST. LOUIS PARK
Applies to commercial, office, high density, and mixed use.
The code has a list of exterior materials and a percentage requirement.
Permitted Minimum class I materials, 60%percent of each building face visible from off the site
-brick, marble, granite or other natural stone, textured cement stucco, copper,porcelain and
glass.
Permitted Class II materials - exposed aggregate concrete panels, burnished concrete block,
integral colored split face (rock face) and exposed aggregate concrete block, cast-in-place
concrete, artificial stucco (E.I.F.S., Drivit), artificial stone, fiber-reinforced cement board siding
with a minimum thickness of inch, and prefinished metal.
Not more than 10 percent of each building face visible from off the site may be of class III
materials -Unpainted or surface painted concrete block(scored or un scored), unpainted or
surface painted plain or ribbed concrete panels, and unfinished or surface painted metal.
ST. LOUIS PARK EXCELSIOR AND GRAND
Same as other districts.
6
EXTERIOR MATERIAL DETAIL REQUIREMENTS
BLOOMINGTON
Applies to commercial, office, high density and mixed use.
Exterior Wall Finish. Exterior wall surfaces of all buildings, excluding those portions of
foundation walls extending normally above finished grade, shall be faced with glass, exterior
cement plaster(stucco), natural stone,brick, architectural concrete, metal in accordance with
adopted policies and procedures set forth in the adopted Resolution, or an equivalent or better.
Except for glass or metal, all color shall be integral to the exterior wall finish material unless a
colored and opaque coating for all or some part of the exterior wall finish material is specifically
approved by the City Council as part of a development approval process.
BURNSVILLE
Applies to office and commercial.
Building Design And Materials: All buildings shall be designed to accomplish the goals and
policies of the comprehensive plan. Building materials shall be attractive in appearance, of a
durable finish, and be of a quality that is compatible and harmonious with adjacent structures.
All buildings shall be of good aesthetic and architectural quality to ensure they will maintain and
enhance the property values of neighboring properties and not adversely impact the community's
public health, safety and general welfare.
1. Design Elements: All new building fronts and refacing of existing buildings shall include a
minimum of three (3) of the following elements:
a. Accent materials;
b. A visually pleasing front entry that, in addition to doors, shall be accented a minimum of
one hundred fifty(150) square feet around the door entrance for single occupancy buildings
and a minimum of three hundred(300) square feet total for the front of multi-tenant buildings
(this area shall be counted as 1 element);
c. Twenty five percent(25%) window coverage on each front that faces a street;
d. Contrasting, yet complementary, material colors;
e. A combination of horizontal and vertical design features;
f. Irregular building shapes; or
g. Other architectural features in the overall architectural concept. If the applicant and the
7
development review committee (DRC) cannot agree on the proposed building exterior
elevations, the applicant shall be required to make an application for a conditional use permit
to prove compatibility. (Ord. 783, 2-7-2000)
2. Accent Materials: Accent materials shall be wrapped around walls visible from public view.
Painting shall not be substituted for visual relief, accenting, or a required element. No wall
shall exceed one hundred feet(100') in length without visual relief. "Visual relief' may be
defined as the incorporation of design features such as windows, horizontal and vertical
patterns, contrasting material colors, or varying wall depths. Use of fiber cement trim, soffit
and fascia shall be allowed as accent materials. (Ord. 923, 5-17-2004)
3. Major Exterior Materials: Major exterior materials of all walls including face brick, stone,
glass, stucco, synthetic stucco, fiber cement vertical panel siding, architectural concrete and
precast panels shall be acceptable as the major exterior wall surface when they are
incorporated into an overall design of the building. Stucco, synthetic stucco or fiber cement
vertical panel siding shall not be allowed within twenty four inches (24") from grade. Use of
rain screens, panelized systems, or curtain walls are encouraged and will be verified for high
quality design and materials through the development review committee. Fiber cement seam
lines shall be architecturally integrated into the building design so that they are not visible.
Seam lines can be filled, covered by other accent material or other method thereby making the
seam lines invisible. Color impregnated decorative block shall also be allowed as a major
exterior wall material, and shall be required to be sealed. All materials shall be color
impregnated with the exception of allowing architectural concrete precast panel systems and
fiber cement siding to be painted. Painting shall not be allowed on color impregnated, major
exterior materials. Request for approval of cast in place systems shall be through a conditional
use permit or planned unit development, whichever is deemed appropriate by city staff If the
architectural precast panel systems are painted, they shall be properly prepared and
maintained regularly to prevent peeling, stripping, shading or any other form of deterioration
or discoloration. Proof of manufacturer's painting specifications shall be supplied prior to
issuance of a building permit. This subsection(A)3 shall also apply to all exterior repairs,
remodeling, or expansion of existing buildings that require a building permit.
4. Restricted Exterior Materials: Unadorned pre stressed concrete panels, whether smooth or
raked, non decorative concrete block, sheet metal, corrugated metal or unfinished metal shall
not be used as exterior materials. This restriction shall apply to all principal structures and to
all accessory buildings except those accessory buildings not visible from any property line.
No more than twenty five percent (25%) of any exterior wall on a building shall be fiber
cement siding, wood or metal accent material. This twenty five percent(25%) limit may be
exceeded when used in a panelized system that consists of prefabricated, or factory
manufactured, panels that form a structural envelope, and significantly simplify on site
framing, and request for approval shall be through a conditional use permit or planned unit
development.
5. Visual Relief: No wall shall exceed one hundred feet (100') in length without visual relief.
"Visual relief' may be defined as a varying design of the building by incorporating design
8
features such as windows, horizontal and vertical patterns, contrasting material colors or
varying wall depths. (Ord. 1143, 12-1-2008)
6. Roofs: Roofs which are exposed or an integral part of the building aesthetics shall be
constructed only of commercial grade asphalt shingles, wood shingles, standing seam metal,
slate, tile, or copper. Flat roofs, which are generally parallel with the first floor elevation, are
not subject to these material limitations.
7. Building And Roofing Materials: All building and roofing materials shall meet current
accepted industry standards and tolerances, and shall be subject to review and approval by
the development review committee for quality, durability, and aesthetic appeal. For all new
buildings and building exterior renovations, the applicant shall submit to the city product
samples, color building elevations, and associated drawings which illustrate the construction
techniques to be used in the installation of such materials. Building and roofing materials not
specifically approved in this section may be allowed by a conditional use permit or planned
unit development only after it is demonstrated that the proposed material is equal to or better
than approved materials. The long range maintenance of the proposed material shall be
incorporated as a condition of the approval and filed on the property. (Ord. 783, 2-7-2000)
BURNSVILLE HEART OF THE CITY
Applies to Heart of the City.
1. All buildings shall be designed to accomplish the goals and policies of the comprehensive plan
and the heart of the city framework plan. Building materials shall be attractive in appearance,
durable with a permanent finish, and of a quality that is consistent with the standards and
intent of the framework plan. Where appropriate,buildings shall carry over materials and
colors of adjacent buildings, with the exception of prohibited materials.
2. All buildings shall include the following four(4) elements:
a. Accent materials, which shall be wrapped around walls that are visible from a public street
or open space;
b. Buildings containing office and retail uses shall maintain forty percent(40%)minimum
window coverage on each first floor front that faces a street or public open space;
c. Complementary major material colors;
d. A combination of vertical and horizontal pattern designs in the building facade.
3. Any exterior building wall adjacent to or visible from a public street,public open space, or
abutting property may not exceed sixty feet (60') in length without significant visual relief
consisting of one or more of the following:
9
a. The facade shall be divided architecturally by means of significantly different materials or
textures, or
b. Horizontal offsets of at least four feet(4') in depth, or
c. Vertical offsets in the roofline of at least four feet(4'),
d. Fenestration at the first floor level which is recessed horizontally at least one foot(1') into the
facade.
4. Exterior building materials shall be classified either primary, secondary, or accent materials.
Primary materials shall cover at least sixty percent(60%) of the facade of a building.
Secondary materials may cover no more than thirty percent (30%) of the facade. Accent
materials may include door and window frames, lintels, cornices, and other minor elements,
and may cover no more than ten percent(10%) of the facade. Allowable materials are as
follows:
a. Primary exterior building materials may be brick, stone, or glass. Bronze tinted or mirror glass
are prohibited as exterior materials in HOC-1, but allowed in HOC-2. (Ord. 764, 8-18-1999)
b. Secondary exterior building materials may be decorative block or integrally colored stucco,
fiber cement siding(color impregnated or painted) in vertical panel design only with hidden
seams. (Ord. 923, 5-17-2004)
c. Synthetic stucco may be permitted as a secondary material on upper floors only. (Ord. 764, 8-
18-1999)
d. Accent materials may be wood, metal or fiber cement when used in trim, fascia or soffit if
appropriately integrated into the overall building design and not situated in areas which will
be subject to physical or environmental damage.
e. All primary and secondary materials shall be integrally colored, except where otherwise stated.
f. Primary exterior building materials for townhome buildings where all units contain an exterior
entrance: Allowable primary exterior building materials for townhome buildings shall
include brick, stone, glass, integrally colored stucco or fiber cement siding in lap or panel
(integrally colored or painted). Fiber cement seam lines on panels shall be architecturally
integrated into the building design so that they are not visible. Seam lines can be filled,
covered by other accent materials or other method thereby making the seam lines invisible.
(Ord. 923, 5-17-2004)
5. Decorative block shall be colored only by means of a pigment integral to the block material,
not applied to the surface.
6. Sheet metal, corrugated metal, asbestos, iron, shakes,plain flat concrete block(whether
painted or integrally colored or not) are not acceptable as exterior wall materials on buildings
10
within the HOC district.
7. All mechanical equipment, whether roof mounted or ground mounted, shall be completely
screened from the ground level view of adjacent properties and public streets, or designed to
be compatible with the architectural treatment of the principal building.
8. All exterior trash enclosures or other accessory structures shall be constructed of the same
materials and colors as the principal building.
9. Consistent interior window treatments are required for windows which are visible from a
public street or open space in offices and multiple residential complexes.
10. All buildings containing nonresidential uses on the ground floor shall meet the following
standards:
a. The building shall have entrances to a street or public open space spaced no more than sixty
feet(60') apart.
b. Entrances shall be oriented conveniently to the street frontage and to on street and off street
parking serving the use.
EDEN PRAIRIE
Applies to commercial, office, high density, and Industrial.
The code has a list of exterior materials and percentages.
In the commercial, office, high density residential, and public zoning districts 75% of a
building's exterior shall be comparable in grade and quality to brick, glass, and natural stone.
Wood, glass, stucco, metal,plastic, cannot exceed 25% of a building's exterior finish.
In the industrial districts 75% of a building's exterior shall be comparable in grade and quality to
brick, glass, natural stone, specially designed precast units if the surfaces have been integrally
treated with a decorative material or texture and smooth concrete block if scored at least twice,
and rock face block. Wood, glass, stucco, metal, plastic, cannot exceed 25% of a building's
exterior.
EDINA
Applies to office, commercial and high density.
All exterior wall finishes on any building shall be one or a combination of the following:
a. face brick;
11
b. natural stone;
c. specially designed precast concrete units if the surfaces have been integrally treated with an
applied decorative material or texture;
d. factory fabricated and finished metal framed panel construction if the panel materials are any
of those noted above; or
e. glass or prefinished metal (other than unpainted galvanized iron).
All subsequent additions, exterior alterations and accessory buildings constructed after the
erection of an original building or buildings shall be constructed of the same materials as the
original building and shall be designed in a manner conforming to the original architectural
design and general appearance.
MAPLE GROVE
Building exteriors. Within the central business district and within 800 feet of the right-of-way of
any freeway, all building exteriors shall be brick, stone or glass, or any combination thereof,
except for trim accessories and the roof The exteriors of all other buildings located elsewhere in
the B district shall consist of brick, stone, or glass, or any combination thereof, or a decorative
material approved by the city council, including, but not limited to, decorative masonry, but not
including such things as plain basement block or metal.
a. Exteriors of buildings in the B district for which a building permit had been issued as of
February 27, 1991, are exempt from this requirement, as are additions to any such buildings.
b. The city council shall be responsible for reviewing building designs and exterior materials
and for making recommendations regarding building designs and exterior materials with regard
to all buildings governed by this subsection (6), and shall be responsible for reviewing and
making recommendations concerning alternate exterior materials.
c. For purposes of this subsection, the phrase "central business district" shall mean that area
contained within the following described boundaries: beginning at the intersection of Elm Creek
Boulevard and Weaver Lake road; thence east along Weaver Lake Road to Pineview Lane;
thence south along Pineview Lane and the extension thereof to Interstate 94; thence westerly and
northwesterly along Interstate 94 to its intersection with Weaver Lake Road; thence easterly
along Weaver Lake Road to its intersection with the southerly extension of Rice Lake Road;
thence northerly along Rice Lake Road and its southerly extension to its intersection with Maple
Knoll Way; thence east along Maple Knoll Way to its intersection with Elm Creek Boulevard;
thence south along Elm Creek Boulevard to the point of beginning.
MINNETONKA
Applies to commercial, office, high density, and mixed use.
Architectural plans shall be prepared by an architect or other qualified person acceptable to the
12
director of planning and shall show the following:
1) elevations of all sides of the building;
2) type and color of exterior building materials;
3) a typical floor plan;
4) dimensions of all structures; and
5) the location of trash and recycling containers and of heating, ventilation and air
conditioning equipment.
Unadorned pre stressed concrete panels, concrete block and unfinished metal shall not be
permitted as exterior materials for residential or non-residential buildings. This restriction shall
apply to all principal structures and to all accessory buildings except those accessory buildings
not visible from any exterior property line. The city may, at its discretion, allow architecturally
enhanced block or concrete panels.
PLYMOUTH
(b) Buildings in all zoning districts shall maintain a high standard of architectural and aesthetic
compatibility with surrounding properties to ensure that they will not adversely impact the
property values of the adjacent properties or adversely impact the community's public health,
safety and general welfare.
(c) Exterior Building Finishes.
(1) The primary exterior building facade finishes shall consist of materials comparable in grade
and quality to the following:
a. Brick.
b. Natural stone.
c. Integral colored split face (rock face) concrete block.
d. Cast in place concrete or pre-cast concrete panels.
e. Wood, provided the surfaces are finished for exterior use or wood of proven exterior durability
is used, such as cedar, redwood, or cypress.
f. Curtain wall panels of steel, fiberglass and aluminum (non-structural, non-load bearing),
provided such panels are factory fabricated and finished with a durable non-fade surface and
their fasteners are of a corrosion resistant design.
g. Glass curtain wall panels.
h. Stucco.
i. Vinyl.
j. Other materials determined as acceptable by the Zoning Administrator.
Subd. 2. Commercial and Public/Institutional Districts.
(a) In business and P-I districts, any exposed metal or fiberglass finish shall be limited to fifty
(50)percent of the surface of any building wall. Any metal finish utilized in the building shall be
13
a minimum of twenty-six (26) gauge steel. All sides of the principal and accessory structures are
to have essentially the same or coordinated, harmonious exterior finish materials and treatment.
The roof slope shall be limited to a maximum of one to twelve (1:12) slope, unless approved by
the Zoning Administrator. (Amended by Ord. No. 2001-06, 02/13/01)
Subd. 3. Industrial Districts.
(a) In industrial districts, all buildings constructed of curtain wall panels of metal or fiberglass
shall be faced with brick, wood, stone, architectural concrete cast in place or pre-cast concrete
panels on all wall surfaces. The required wall surface treatment may allow up to fifty(50)
percent of any metal or fiberglass wall surface to remain exposed if it is coordinated into the
architectural design. For buildings which abut residential uses, the building material
requirements of Subd. 2 above shall apply. In cases where industrial buildings are not visible
from adjacent residential uses, the Zoning Administrator may grant an exception to the building
material requirements of Subd. 2 above.
CITY OF PLYMOUTH CITY CENTER
Buildings shall comply with the following list of allowable and prohibited materials:
(1)Allowable Materials.
a. Easily maintained materials that are durable and attractive at close distances (e.g., from the view of
a pedestrian).
b. Materials that have an attractive pattern, texture, and quality detailing.
c. Brick, stone, or high-quality pre-cast concrete (colored and textured).
d. Metals with matt finish and with neutral or earth tone colors; metals that are used for exterior walls
should have visible corner moldings and trim.
e. Transparent glass.
f. Canvas awnings.
(2) Prohibited materials.
a.Non-durable siding materials such as plywood, corrugated metal or fiberglass, or other materials
that decay rapidly when exposed to the elements.
b. Materials that have no pattern or relief, especially when those materials are applied to large wall
surfaces.
c. Simulated brick or stone.
d. Wood, except as accent materials or in elements that are integrated with other—desired
materials.
e. Mirrored glass, especially mirrored glass that faces an active pedestrian street.
f. Materials that represent corporate colors,patterns, or trademarks.
g. Brightly colored metal roofing or canopies.
h. Concrete that is not enhanced as indicated under—Allowable Materials in(1) above, especially
pre-cast, tilt-up walls.
i. Synthetic awnings and awnings designed to be illuminated
14
ST. LOUIS PARK
Applies to commercial, office, high density, and mixed use
(1) Building Design.
a. Architectural design elements that will be considered in the review of building and site plans
include building materials, color and texture, building bulk, general massing, roof treatment,
proportion of openings, facade design elements and variation, window and openings. Site plan
design elements that will be considered in the determination as to whether site plan design is
superior include quantity, quality, variation, compatibility and size of plant materials, landscape
berms and screening walls. Also considered will be the overall order, symmetry and proportion
of the various elements within the site and within the larger context of the area or corridor.
b.The height, bulk, general massing, roof treatment, materials, colors, textures, major divisions,
and proportions of a new or remodeled building shall be compatible with that of other buildings
on the site and on adjacent sites.
c. Building wall deviations are required where the unbroken building wall length to wall height
ratio meets or exceeds 2:1. The minimum depth of each building wall deviation at the 2:1 ratio
shall be two feet. The unbroken wall length to wall height ratio may be increased to 3:1 if the
depth of the building wall deviations is increased to three feet. The unbroken wall length to wall
height ratio may be increased to 4:1 if the depth of the building wall deviations is increased to
four feet. The building wall deviations must extend from the grade to the roof, or top of the
parapet.
d. No building may display more than five percent of any elevation surface in bright,pure accent
colors.
e.The development must locate the noise-producing portions of the development, such as loading
docks, outside storage and outside activity away from adjacent residential areas.
f. All exterior finishes for one- and two-family dwellings and accessory structures shall be
installed within one year from the issuance of the building permit.
g. All developments shall consider the effect of sun angles and shade patterns on other buildings.
All new multiple-family and nonresidential buildings and additions thereto shall be located so
that the structure does not cast a shadow that covers more than 50 percent of another building
wall for a period greater than two hours between 9:00 a.m. and 3:00 p.m. for more than 60 days
of the year. This section will not prohibit shading of buildings in an industrial use district, or as
approved for buildings covered by the same PUD, CUP, or Special Permit. Shading of existing
public spaces and outdoor employee break areas shall be minimized to the extent reasonable and
possible.
h. Interior and exterior bars, grills, mesh or similar obstructions, whether permanently or
temporarily affixed, shall not cover any exterior door or more than ten percent of any individual
window or contiguous window area.
15
(2) High Density and Mixed Use Building Materials. Exterior surface materials of buildings
shall be installed in accordance with the adopted building code and the manufacturer's
specifications, and shall be subject to the following regulations:
a. Classes of materials. Materials shall be divided into class I, class II and class III categories as
follows:
1. Class I. Brick, marble, granite or other natural stone, textured cement stucco, copper, porcelain
and glass are class I exterior building materials on buildings other than those used as dwellings
which contain four or fewer dwelling units. Wood, vinyl siding, fiber-reinforced cement board
and prefinished metal are class I materials on residential buildings containing four or fewer
dwelling units in addition to the other class I materials listed in this subsection. Wood is a class I
material on park buildings under 3,000 square feet. If a minimum of two other Class I materials
are in use, clapboard and shake-style fiber-reinforced cement board with a minimum thickness of
1/4 inch may be used as a Class I material for up to 10 percent of the façade on residential
buildings with more than four(4)units. "Smooth" finish fiber-reinforced cement board is not
permitted as a Class I material.
2. Class II. Exposed aggregate concrete panels, burnished concrete block, integral colored split
face (rock face) and exposed aggregate concrete block, cast-in-place concrete, artificial stucco
(E.I.F.S., Drivit), artificial stone, fiber-reinforced cement board siding with a minimum thickness
of 14 inch, and prefinished metal.
Building wall deviations are required where the unbroken building wall length to wall height
ratio meets or exceeds 2:1. The minimum depth of each building wall deviation at the 2:1 ratio
shall be two feet. The unbroken wall length to wall height ratio may be increased to 3:1 if the
depth of the building wall deviations is increased to three feet. The unbroken wall length to wall
height ratio may be increased to 4:1 if the depth of the building wall deviations is increased to
four feet. The building wall deviations must extend from the grade to the roof, or top of the
parapet.
d. No building may display more than five percent of any elevation surface in bright, pure accent
colors.
e.The development must locate the noise-producing portions of the development, such as loading
docks, outside storage and outside activity away from adjacent residential areas.
£ All exterior finishes for one- and two-family dwellings and accessory structures shall be
installed within one year from the issuance of the building permit.
g. All developments shall consider the effect of sun angles and shade patterns on other buildings.
All new multiple-family and nonresidential buildings and additions thereto shall be located so
that the structure does not cast a shadow that covers more than 50 percent of another building
wall for a period greater than two hours between 9:00 a.m. and 3:00 p.m. for more than 60 days
of the year. This section will not prohibit shading of buildings in an industrial use district, or as
approved for buildings covered by the same PUD, CUP, or Special Permit. Shading of existing
16
public spaces and outdoor employee break areas shall be minimized to the extent reasonable and
possible.
h. Interior and exterior bars, grills, mesh or similar obstructions, whether permanently or
temporarily affixed, shall not cover any exterior door or more than ten percent of any individual
window or contiguous window area.
(2) Commercial and Office Building Materials. Exterior surface materials of buildings shall be
installed in accordance with the adopted building code and the manufacturer's specifications, and
shall be subject to the following regulations:
a. Classes of materials. Materials shall be divided into class I, class II and class III categories as
follows:
1. Class I. Brick, marble, granite or other natural stone, textured cement stucco, copper, porcelain
and glass are class I exterior building materials on buildings other than those used as dwellings
which contain four or fewer dwelling units. Wood, vinyl siding, fiber-reinforced cement board
and prefinished metal are class I materials on residential buildings containing four or fewer
dwelling units in addition to the other class I materials listed in this subsection. Wood is a class I
material on park buildings under 3,000 square feet. If a minimum of two other Class I materials
are in use, clapboard and shake-style fiber-reinforced cement board with a minimum thickness of
'/4 inch may be used as a Class I material for up to 10 percent of the façade on residential
buildings with more than four(4)units. "Smooth" finish fiber-reinforced cement board is not
permitted as a Class I material.
2. Class II. Exposed aggregate concrete panels, burnished concrete block, integral colored split
face (rock face) and exposed aggregate concrete block, cast-in-place concrete, artificial stucco
(E.I.F.S., Drivit), artificial stone, fiber-reinforced cement board siding with a minimum thickness
of/4 inch, and prefinished metal.
3. Class III. Unpainted or surface painted concrete block(scored or unscored),unpainted or
surface painted plain or ribbed concrete panels, and unfinished or surface painted metal.
b. Minimum class I materials. At least 60 percent of each building face visible from off the site
must be of class I materials except as permitted by subsection(b)(6)c. of this section. Not more
than 10 percent of each building face visible from off the site may be of class III materials.
Portions of buildings not visible from off the site may be constructed of greater percentages of
class II or class III materials if the structure otherwise conforms to all city ordinances. The
mixture of building materials must be compatible and integrated.
c. Buildings in I-G and I-P districts.
1. Not on major streets and not near residential. For buildings in the I-G and I-P districts which
are not located on a principal arterial, minor arterial, major collector, or adjacent to or across
from any residentially zoned property, class I materials may be reduced to a minimum of 25
percent provided that the remaining materials are functionally and durably equal to a class I
material as certified by the architect or manufacturer.
2. On major streets or near residential. For building walls in the I-G and I-P districts facing on a
principal arterial, minor arterial or major collector, or adjacent to or across from any
residentially-zoned property, class I materials may be reduced to a minimum of 25 percent
17
provided that the remaining materials are functionally and durably equal to a class I material as
certified by the architect or manufacturer and that the architectural design and site plan are
superior quality as determined by the zoning administrator. The architecture and site plan shall
meet the following minimum criteria to be considered superior quality:
i. The exposed height of the building wall shall not exceed 15 feet.
ii. The number of required plant units shall be increased by 20 percent or the size of 20 percent
of the overstory trees installed shall be increased to 3 1/2 caliper inches.
iii. A minimum of ten percent of the building facade must be windows or glass spandrels.
(3)Additions and accessory structures. The exterior wall surface materials, roof treatment, colors,
textures, major divisions,proportion, rhythm of openings, and general architectural character,
including horizontal or vertical emphasis, scale, stylistic features of additions, exterior
alterations, and new accessory buildings shall address and respect the original architectural
design and general appearance of the principal buildings on the site and shall comply with the
requirements of this section.
18
STAFF REPORT:
TO: Planning Commission
FROM: Michael D. Franzen, City Planner
DATE: February 25, 2011
SUBJECT: Code Change Exterior Materials
JANUARY 10, 2011 MEETING
The commission directed staff to prepare a code amendment that included cast stone, cultured
stone, precast architectural panels, and precast concrete panels with an exposed chip.
DRAFT ORDINANCE
Attached is the ordinance related to exterior materials. The ordinance includes definitions for
exterior materials based on industry standard definitions.
Precast panel includes a requirement for architectural reveal. It is a common industry practice. It
adds visual interest to the panel. Three buildings in the city use panels with reveals. Below is the
Wilson Learning Building.
.1 AI
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*IF 4 4,
iarwr19 - is
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STAFF RECOMMENDATION
Staff recommends approval of the draft ordinance.
APPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY,MARCH 22, 2010 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Katie Lechelt, Jacob Lee, Alexander
Martin, Jerry Pitzrick, Peter Rocheford, Kevin
Schultz, Jon Stoltz, Travis Wuttke
STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources
Michael Franzen, City Planner
Rod Rue, City Engineer
Julie Krull, Recording Secretary
I. PLEDGE OF ALLEGIANCE—ROLL CALL
Chair Stoltz called the meeting to order at 7:00 p.m. Absent: Rocheford Wuttke arrived
at 7:10 p.m.
II. APPROVAL OF AGENDA
MOTION by Schultz, seconded by Kirk, to approve the agenda. Motion carried 7-0.
III. MINUTES
A. PLANNING COMMISSION MEETING HELD ON MARCH 8, 2010
MOTION by Lee, seconded by Schultz, to approve the minutes. Motion carried
7-0.
IV. INFORMATIONAL MEETINGS
V. PUBLIC MEETINGS
VI. PUBLIC HEARINGS
A. Wetland Code Amendment
Franzen presented this proposal stating the State of Minnesota amended the
Wetland Conservation Act in 2009. As a result of this amendment, a number of
EDEN PRAIRIE PLANNING COMMISSION MINUTES
March 22, 2010
Page 2
sections in the Act were reorganized and renumbered. Franzen pointed out the
City Code must be changed to match the new numbers in the Act.
Stoltz opened the meeting up for public input. There was no input.
MOTION by Schultz, seconded by Pitzrick, to close the public hearing. Motion
carried 8-0.
MOTION by Schultz, seconded by Martin, to recommend approval of the
Wetland Code Amendment based on the recommendations of the staff report
dated March 19, 2010. Motion carried 8-0.
VII. PLANNERS' REPORT
A. Campaign Signs
Franzen stated the primary election date was changed from the second Tuesday
after the second Monday in August, or August 10t for this year. Because of this,
the City Code must replace the August 1st date with"46 days before the state
primary" as the starting day when signs can be placed on property.
MOTION by Martin, seconded by Lee, to recommend approval of the Code
change for campaign signs. Motion carried 8-0.
B. Exterior Materials Presentation
Franzen stated on page 13 of the staff report are 4 questions the Commission
Members should look at. They are:
1. Should cast stone, cultured stone, precast architectural panels, and precast
concrete panels with an exposed chip be included in the 75% category in the
commercial, office, high density residential,public and industrial zoning
districts.
2. Should brick, glass, natural stone, cast stone, cultured stone,precast
architectural panels, and precast concrete panels with an exposed chip be
included in the 75% category for the Town Center Commercial District?
3. Should brick, glass, natural stone, cast stone, cultured stone,precast
architectural panels, and precast concrete panels with an exposed chip be
included in the 75% category for the Town Center Residential District?
4. Should brick, glass, natural stone, cast stone, cultured stone,precast
architectural panels, and precast concrete panels with an exposed chip be
EDEN PRAIRIE PLANNING COMMISSION MINUTES
March 22, 2010
Page 3
included in the 75% category for the Town Center Mixed Use Residential
District?
Franzen had samples of exterior materials displayed for the Planning Commission
Members. Table one had samples of brick, glass and stone. Table two had
samples of cast stone,precast, cultured stone and architectural stone. He stated
when doing the Town Center ordinance, it identified materials,but not the
percentages to be used and stated it is important to include that. He pointed out
he did have a reservation about using pre-cast material, as it can look industrial.
He suggested putting this in the 25 % category versus 75%. Franzen asked for
questions from the Commission.
Lechelt asked, after direction is given, would it come back to the Commission as a
public hearing. Franzen stated it would come back to the Commission as a public
hearing.
Stoltz asked the Commission Members their thoughts on question 1. Schultz
stated he would answer yes to this question because of the cost efficiency and
recyclability.
Pitzrick said he wanted to add the following statement to question 1. "The panel
must have an exposed aggregate chip and colored cement and architectural
detail." He stated these items will improve durability.
Lee asked if we should put a quality standard on this. Franzen said under brick
and stone they do not have anything to say what kind of brick to use. He stated it
would be very hard to say what kind to use because there are so many. When
contractors bring their plans before the Commission that is when they could bring
their samples in to see if they would fit into the project.
Schultz asked if there is a process to test materials. Pitzrick said there is testing
called ASTM Standard testing for durability.
Schultz asked Franzen if we should implement this testing. Kirk said it would be
difficult to do this because it would be getting too specific. He feels it is
sufficient if they follow building code. He also stated they should be looking at
this from a"look" stand point and feels testing would get too specific.
Lee asked Franzen's thoughts on stucco. Franzen said they plan on keeping this
material in the 25% category because it is hard to maintain.
Lechelt asked if wood was in the same category as stucco in regards to
maintenance. Franzen said it is in this category because in terms of long lasting,
this is not considered as such, as compared to stone.
EDEN PRAIRIE PLANNING COMMISSION MINUTES
March 22, 2010
Page 4
Lee asked if other cities are this specific. Franzen said Eden Prairie is probably
more particular than other cities.
Stoltz asked the Commission Members if they agreed with question 1 or
disagreed. All Members agreed with question 1.
Stoltz asked for discussion on question 2.
Pitzrick stated he likes what question 2 had to say and also for the last three
questions he would like to make it a 90% category versus 75%. This would make
them very durable and long-lasting.
Schultz asked if we change the percentage what the pros and cons would be.
Franzen said because we have taken a focused look and came up with a set of
specific guidelines, it could be raised. Franzen stated 75% is our base amount that
has been used for the last 20 years. Schultz asked if other cities do the 75%too.
Franzen said the 75%benchmark is higher than other communities.
Lechelt asked if metal was in the 25% category. Franzen said it was. Lechelt
asked if metal was used as panels. Franzen said it would be used for such things
as canopies.
Pitzrick stated, in regards to durability, the 25% is always less durable material.
Stoltz asked if any one would be opposed to going to 90% for the Town Center
area. Stoltz said in regards to this, he would hate to see developers tied to this
amount of 90%, and stated he do not want to be too restrictive for the developers.
Kirk said we have high standards right now and is concerned if we add higher
standards it may put too many constraints on developers.
Schultz suggested just keeping it at 75% and said more products are coming in
that are in the 25% category that are green friendly and we can then review these
projects case by case. Wuttke and Martin agreed with Schultz.
Pitzrick said his choice of 90%was not random. He said with 25% you can
develop more with a lesser amount of durable materials. When it is limited to
10%, it makes buildings more durable and can possibly limit potential law suits in
regards to these materials.
Stoltz asked what were past conversations about EFIS materials. Franzen stated
he would have to look at the past minutes and suggested bringing it up at another
meeting and discussing its potential use. Pitzrick said there are appropriate uses
for this material and that we would not want to get rid of it all together. Katie
asked what the main reason for the use of EFIS is. Pitzrick said people use it for
EDEN PRAIRIE PLANNING COMMISSION MINUTES
March 22, 2010
Page 5
cost effective reasons. Martin concurred with Pitzrick. He stated it is not
necessarily a bad product; you just have to know how to use it.
Schultz asked Franzen if we are just approving this for aesthetic purposes or for
quality. Franzen said it is both. Schultz suggested if that was the case, we should
approve what we want it to look like and let the UBC handle everything else.
Franzen said they looked at 75%to keep the districts the same and to use the same
quality material.
Pitzrick said we were charged with durability and we should take it into account
and see what Bloomington, Edina and Minnetonka are doing. He would like to
see the exterior materials being used in these three cities and what town centers in
the metropolitan areas are using. Kirk also said he would like to see benchmarks
from other communities. Franzen stated he would get that information from other
communities and bring it back to the Commission at a later date.
Stoltz stated they would keep it at 75% for now until Franzen comes back with
more information. Schultz asked if they have to make a decision on the last three
items before Franzen comes back with more information Franzen said the
Commission just needs to be comfortable with the materials and that is all that
needs to be addressed this evening. The Commission agreed to the materials for
the questions but the percentage of materials will be up for discussion in a future
meeting.
VIII. MEMBERS' REPORT
IX. CONTINUING BUSINESS
X. NEW BUSINESS
XI. ADJOURNMENT
MOTION by Schultz, seconded by Pitzrick, to adjourn the meeting. Motion carried
8-0.
There being no further business, the meeting was adjourned at 8:03 p.m.
APPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY,JANUARY 10, 2011 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Katie Lechelt, Jacob Lee, Jerry Pitzrick,
Kevin Schultz, Jon Stoltz, Travis Wuttke
STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources
Michael Franzen, City Planner
Rod Rue, City Engineer
Julie Krull, Recording Secretary
I. PLEDGE OF ALLEGIANCE—ROLL CALL
Vice Chair Schultz called the meeting to order at 7:00 p.m. Kirk, Lee, and Stoltz were
absent.
II. APPROVAL OF AGENDA
Wuttke stated he would like to add an Light Rail Transit report to the Members' Report.
MOTION by Wuttke, seconded by Lechelt, to approve the agenda as amended. Motion
carried 4-0.
III. MINUTES
A. PLANNING COMMISSION MEETING HELD ON DECEMBER 13, 2010
MOTION by Pitzrick, seconded by Wuttke, to approve the minutes. Motion
carried 1-0. Lechelt, Pitzrick and Wuttke abstained.
IV. INFORMATIONAL MEETINGS
V. PUBLIC MEETINGS
VI. PUBLIC HEARINGS
A. CODE AMENDMENT by City of Eden Prairie
Request to:
EDEN PRAIRIE PLANNING COMMISSION MINUTES
January 10, 2011
Page 2
• Add minimum lot width at the right of way line for all zoning districts.
Franzen stated this is a simple amendment requiring approval by the Commission
in order to move it on to the City Council for their approval. This item consists of
adding another category to Charts 11A-11E. These charts are the development
criteria for each zoning district covering density, lot size, lot dimensions, floor
area, height, etc. The new category is "Minimum Lot Width at Right of Way
Line". Historically, Staff has used the category"Minimum Lot Width" as the lot
width at the right of way line, however, the definition of minimum lot width
explains only how it is measured, which is "its own mean width measured at right
angles to its mean depth." It is not clear that it applies at the right of way line.
Staff recommendation is for approval.
Schultz opened the meeting up for public input. There was no input.
There was no Commission Member discussion.
MOTION by Wuttke, seconded by Pitzrick, to close the public hearing. Motion
carried 4-0.
MOTION by Wuttke, seconded by Pitzrick, to recommend approval of the code
amendment to add minimum lot width at the right of way line for all zoning
districts. Motion carried 4-0.
VII. PLANNERS' REPORT
A. EXTERIOR MATERIALS
Franzen stated in March 2010, the Commission viewed a presentation on exterior
materials, including cast stone, cultured stone,precast architectural panels and
precast concrete panels with an exposed chip. The Commission was comfortable
with adding cast stone, cultured stone, precast architectural panels, and precast
concrete panels with an exposed chip to the 75% category in the commercial,
office, high density residential,public, and industrial zoning districts. Also
adding brick, glass, natural stone, cast stone, cultured stone, precast architectural
panels, and precast concrete panels with an exposed chip in the 75% category for
the Town Center Commercial, Residential and Mixed Use Districts. At that time
the Commission directed Staff to look at exterior material requirements in
neighboring cities and cities with town centers. Staff looked at exterior material
requirements in 8 cities. The results are: 8 of 8 cities have an exterior material
requirement; 7 of 8 cities list brick, glass, and stone, as exterior materials; 3 of 8
cities have a percentage requirement; 5 of 8 cities permit cast stone; 3 of 8 cities
permit cultured stone; 7 of 8 cities permit precast architectural panels; 8 of 8 cities
permit precast panels with an exposed chip; 2 of 5 cities with a Town Center have
higher exterior material standards than other districts; all cities require site plan
EDEN PRAIRIE PLANNING COMMISSION MINUTES
January 10, 2011
Page 3
approval of exterior materials. Franzen stated the cities that do have minimum
requirements make it easier for the developer and his project. Staff
recommendation is to add cast stone, cultured stone,precast architectural panels,
and precast concrete panels with an exposed chip in the 75% category in the
commercial, office, high density residential,public, and industrial zoning districts.
Add brick, glass, natural stone, cast stone, cultured stone, precast architectural
panels, and precast concrete panels with an exposed chip in the 75% category for
the Town Center Commercial District. Add brick glass, natural stone, cast stone,
cultured stone, precast architectural panels, and precast concrete panels with an
exposed chip in the 75% category for the Town Center Residential District. Add
brick glass, natural stone, cast stone, cultured stone, precast architectural panels,
and precast concrete panels with an exposed chip in the 75% category for the
Town Center Mixed Use Residential District. If the Commission Members agree
with this, the City will proceed with this and bring it back to the February meeting
for a public hearing.
Pitzrick stated that given our Town Center, he does not see this as viable, but
agrees with the standards.
Schultz agrees this is a good check and balance system.
Wuttke stated it appears we are in line with other cities.
Lechelt asked, in regard to effuse, was there any direction from other cities in
regards to percentage amounts. Franzen stated there was not and that it was best
to let the architect have some creativity in regards to projects.
MOTION by Pitzrick, seconded by Wuttke, to direct Staff to prepare a code
amendment relating to exterior materials based on the staff report dated January 7,
2011. Motion carried 4-0.
VIII. MEMBERS' REPORT
Wuttke stated he and Commission Member Pitzrick attended the conference a few
months ago on the Light Rail Transit System. Some of the things he got out of it was
they want to have a transit ready development plan. They also want to make sure of best
usages; they talked about aligning the LRT with other uses, such as government centers.
Wuttke said he had asked the presenters how we attract developers into coming into our
community and spending their money, knowing they will not see any profits for 3-5 years
and knowing there would be flexibility in a well defined ordinance structure.
Pitzrick commented that the large capital developers are almost extinct and that a need
for a vision on how space will be used needs to be established; the need for the right plan
and consistency for it to work. He stated because of doing smaller development, there
needs to be flexibility within mixed use areas. Pitzrick said on their tour they had
stopped at the Golden Triangle site and he stated he feels there is potential there and that
EDEN PRAIRIE PLANNING COMMISSION MINUTES
January 10, 2011
Page 4
there would be a lot of competition for this area from developers. He also stated he asked
some of the other people on the tour if they had seen the Eden Prairie Town Center and
one gentleman said he did not think of the area as a town center. Pitzrick stated he thinks
the City and Commission really do need to go back and re-evaluate the Town Center
area. He stated he believes we are a decade ahead of putting up the Town Center
signage. What has been key to this is all that has changed over the last two years and he
feels some changes need to be made within the Guide Plan.
Franzen stated, in regards to changing the Town Center area, the University of Minnesota
has a program called CAPS, in which students will come out and do real life planning
and provide feedback to the City. Pitzrick thought this was a good idea and reiterated
that we do not want to become so restrictive in development.
Schultz asked if any businesses have come forward and talked about moving out of the
City. Franzen stated no businesses have come forward.
Pitzrick asked Franzen to address some of the current businesses in the area. Franzen
stated in regards to Brunswick Bowl, they will be able to expand with entertainment. In
the Town Center Area, they are creating space for everyone, including residential areas,
shopping and entertainment. He pointed out when this is all done, the public will be
happy with the area. Pitzrick disagreed with Franzen's statement and said he does not see
any development within the next 3-5 years and stated we should not be burdening
property owners with this.
Schultz stated in regards to the Guide Plan changes, things can be subject to plan. He
stated one of the things he is concerned with are the business districts in the Golden
Triangle Area and asked if we are going to be aggressive with the economic enticements.
Franzen stated there will be creativity with the PUD's.
IX. CONTINUING BUSINESS
X. NEW BUSINESS
XI. ADJOURNMENT
MOTION by Lechelt, seconded by Pitzrick, to adjourn the meeting. Motion carried
4-0.
There being no further business, the meeting was adjourned at 7:43 p.m.
APPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY, FEBRUARY 28, 2011 7:00 P.M., CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Katie Lechelt, Jacob Lee, Jerry Pitzrick,
Kevin Schultz, Jon Stoltz, Travis Wuttke
STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources
Michael Franzen, City Planner
Rod Rue, City Engineer
Julie Krull, Recording Secretary
I. PLEDGE OF ALLEGIANCE—ROLL CALL
Chair Stoltz called the meeting to order at 7:00 p.m. Lechelt and Pitzrick were absent.
II. APPROVAL OF AGENDA
MOTION by Schultz, seconded by Kirk, to approve the agenda. Motion carried 5-0.
III. MINUTES
A. PLANNING COMMISSION MEETING HELD ON JANUARY 10, 2011
Schultz had a revision on page 4, paragraph 5. He would like the first sentence to
read, "Schultz stated in regards to the Guide Plans, things can be subject to
change".
Wuttke had a revision on page 3 under Members' Report, 1st paragraph. He
would like the last sentence in the paragraph to read, "Wuttke said he had asked
for input from the presenters on how we can attract developers into coming into
our community and spending their money, knowing they will not profits for 3 to 5
years. Some responses were for more flexibility architecturally within a defined
ordinance structure.
MOTION by Wuttke, seconded by Schultz, to approve the minutes as amended.
Motion carried 2-0. Kirk,Lee and Stoltz abstained.
EDEN PRAIRIE PLANNING COMMISSION MINUTES
February 28, 2011
Page 2
IV. INFORMATIONAL MEETINGS
V. PUBLIC MEETINGS
VI. PUBLIC HEARINGS
A. RIDGE AT RILEY CREEK 4TH ADDITION by JSM Custom Homes, LLC.
Request for:
• Planned Unit Development Concept Review on 0.65 acres
• Planned Unit Development District Review on 0.65 acres
• Zoning District Amendment within the R1-13.5 Zoning District on 0.65
acres
• Preliminary Plat of 0.65 acres for two single family lots
Franzen stated the notices to the property owners were not sent out meeting the 10
day notification requirement. Therefore, the meeting will be continued until
March 14tn
MOTION by Schultz, seconded by Kirk, to recommend a continuance to the
March 14, 2011 meeting. Motion carried 5-0.
B. CODE AMENDMENT by City of Eden Prairie.
Request for:
• The adoption of an amendment to the City code Chapter 11, section 11.02
by the addition of definitions for cast stone, cultured stone, architectural
precast, and precast concrete panel; amending section 11.03, subdivision
3.K, relating to architectural standards.
Franzen stated this is the third time the Commission has looked at this guide plan.
The first time they viewed samples, the second time they discussed what other
communities were doing in regards to this amendment. City Staff was then
directed by the Commission to prepare a code amendment that included cast
stone, cultured stone,precast architectural panels, and precast concrete panels
with an exposed chip. Franzen also stated the ordinance includes definitions for
exterior materials based on industry standard definitions and precast panel will
include a requirement for architectural reveal.
Stoltz opened the meeting up for public input. There was no input.
Stoltz stated he felt this was a good ordinance. Schultz concurred with Stoltz, that
he liked the ordinance.
MOTION by Wuttke, seconded by Lee, to close the public hearing. Motion
carried 5-0.
EDEN PRAIRIE PLANNING COMMISSION MINUTES
February 28, 2011
Page 3
MOTION by Wuttke, seconded by Kirk, to recommend approval of the code
amendment to adopt an amendment to the City code Chapter 11, section 11.02 by
the addition of definitions for cast stone, cultured stone, architectural precast, and
precast concrete panel; amending section 11.03, subdivision 3.K, relating to
architectural standards. Motion carried 5-0.
VII. PLANNERS' REPORT
VIII. MEMBERS' REPORT
Kirk said he was invited by the Boy Scout group to speak about the Planning
Commission at their meeting at Prairie View Church, and stated he really enjoyed this.
IX. CONTINUING BUSINESS
X. NEW BUSINESS
XI. ADJOURNMENT
MOTION by Schultz, seconded by Kirk, to adjourn the meeting. Motion carried
5-0.
There being no further business, the meeting was adjourned at 7:12 p.m.
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X.
Sue Kotchevar, Office of the Payment of Claims
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 206582 - 207587
Wire Transfers 4145 —4169
4155 February 20th US Bank Purchasing Card Payment
4161 March 20th US Bank Purchasing Card Payment
Attachments
City of Eden Prairie
Council Check Summary
4/19/2011
Division Amount Division Amount
General 220,779 601 Prairie Village Liquor 322,150
100 City Manager 4,409 602 Den Road Liquor 360,764
101 Legislative 1,619 603 Prairie View Liquor 256,953
102 Legal Counsel 31,111 605 Den Road Building 41,886
110 City Clerk 675 701 Water Fund 290,961
111 Customer Service 17,519 702 Sewer Fund 347,506
112 Human Resources 625 703 Storm Drainage Fund 10,655
113 Communications 12,065 Total Enterprise Funds 1,630,874
114 Benefits&Training 5,044
130 Assessing 1,700 316 WAFTA 50
131 Finance 7,248 803 Escrow Fund 6,076
132 Housing and Community Services 14,167 807 Benefits Fund 1,208,275
133 Planning 1,223 Total Agency Funds 1,214,401
136 Public Safety Communications 19,670
137 Economic Development 551 810 Workers Comp Insurance 37,885
138 Community Development Admin. 625 812 Fleet Internal Service 212,717
150 Park Administration 31 813 IT Internal Service 70,136
151 Park Maintenance 44,280 815 Facilites Operating ISF 77,519
153 Organized Athletics 7,816 816 Facilites City Center ISF 203,613
154 Community Center 47,779 817 Facilites Comm.Center ISF 99,533
156 Youth Programs 1,559 Total Internal Service Funds 701,403
158 Senior Center 6,211
159 Recreation Administration 13,601 Report Totals 4,246,576
160 Therapeutic Recreation 58
161 Oak Point Pool 1,810
162 Arts 6,073
163 Outdoor Center 1,884
167 CC-Youth Programs 893
168 Arts Center 2,883
169 SC-Therapeutic Recreation 103
180 Police 68,246
183 Emergency Preparedness 4,350
184 Fire 26,157
186 Inspections 19
200 Engineering 5,525
201 Street Maintenance 21,588
202 Street Lighting 73,555
Total General Funds 673,450
301 CDBG 10,279
303 Cemetary Operation 714
304 Senior Board 143
308 E-911 875
309 DWI Forfeiture 40
312 Recycle Rebate 20
Total Special Revenue Funds 12,071
421 2003A Park Bonds Refunding 431
423 2003C Open Space Bonds 431
Total Debt Service Funds 862
315 Economic Development 4,247
502 Park Development 3,936
509 CIP Fund 2,302
512 CIP Trails 445
522 Improvement Projects 2006 2,584
Total Capital Project Funds 13,514
City of Eden Prairie
Council Check Register
4/19/2011
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207105 303,362 METROPOLITAN COUNCIL ENVIRONME MCES User Fee Sewer Utility-General MCES Monthly Fee
207062 255,157 HEALTHPARTNERS Medical/Dental Premiums Health and Benefits Medical/Dental Premium
4151 180,894 CERIDIAN State Taxes Withheld Health and Benefits Federal Taxes Withheld
4157 179,111 CERIDIAN State Taxes Withheld Health and Benefits Federal Taxes Withheld
4163 176,078 CERIDIAN State Taxes Withheld Health and Benefits Federal Taxes Withheld
206790 130,916 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
4152 126,423 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
4166 124,506 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
206981 101,330 XCEL ENERGY Electric City Hall-CAM Monthly Utility
4149 96,679 MINNESOTA DEPT OF REVENUE Cash Over/Short General Fund
207197 71,118 XCEL ENERGY Electric Public Safety Communications
206985 63,460 ZIEGLER INC Machinery&Equipment Park and Recreation
207460 52,533 JOHNSON BROTHERS LIQUOR CO Transportation Prairie Village Liquor Store
207247 48,491 C H ROBINSON CAM &Taxes-CHR City Hall-CAM
206893 46,583 MAGNEY CONSTRUCTION INC Other Contracted Services Water Capital
207373 43,529 CENTERPOINT ENERGY SERVICES IN Gas Water Treatment Plant
207092 37,790 LEAGUE MN CITIES INS TRUST Workers Comp Insurance Workers Comp Insurance
207130 35,000 PASS FENCING Improvements to Land Park Acquisition&Dev Fixed A
207376 35,000 BE VENTURES I INC Miscellaneous Den Road Building
4155 33,334 US BANK Bank and Service Charges Finance
207098 32,868 LOGIS LOGIS IT Operating
207292 31,707 JOHNSON BROTHERS LIQUOR CO Transportation Prairie Village Liquor Store
4161 30,618 US BANK Deposits Escrow
207082 29,353 JOHNSON BROTHERS LIQUOR CO Transportation Prairie Village Liquor Store
207488 29,256 MINNESOTA DEPT OF HEALTH Miscellaneous Water Testing
207524 29,103 QUALITY WINE&SPIRITS CO Transportation Prairie Village Liquor Store
206675 28,751 JOHNSON BROTHERS LIQUOR CO Misc Taxable Den Road Liquor Store
207255 27,500 CORNERSTONE Other Contracted Services Police
206879 27,374 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store
207575 26,257 WIRTZ BEVERAGE MINNESOTA Transportation Prairie Village Liquor Store
207368 26,074 WIRTZ BEVERAGE MINNESOTA Transportation Prairie Village Liquor Store
207284 24,987 IND SCHOOL DIST 272 CAM School City Hall-CAM
206984 24,667 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating
206777 23,449 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store
207278 23,001 HANSEN THORP PELLINEN OLSON Design&Engineering Water Capital
207194 22,994 WIRTZ BEVERAGE MINNESOTA Transportation Prairie Village Liquor Store
207059 22,836 GREGERSON ROSOW JOHNSON&NILA Legal Den Road Building
207224 22,370 ABM JANITORIALSERVICES-NORTH C Janitor Service Utility Operations-General
207118 22,363 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant
207371 22,046 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating
206976 21,359 WIRTZ BEVERAGE MINNESOTA Transportation Den Road Liquor Store
207125 20,721 NORTHWEST ASPHALT Improvement Contracts Improvement Projects 2006
206629 20,587 DIVERSE BUILDING MAINTENANCE Janitor Service Arts Center
206946 20,251 SHORT ELLIOTT HENDRICKSON INC Design&Engineering Sewer Capital
207513 19,901 PHILLIPS WINE AND SPIRITS INC Transportation Prairie Village Liquor Store
4159 19,861 ING Deferred Compensation General Fund
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
4165 19,860 ING Deferred Compensation General Fund
4154 19,821 ING Deferred Compensation General Fund
207149 19,196 QUALITY WINE&SPIRITS CO Transportation Prairie Village Liquor Store
207414 18,084 DAY DISTRIBUTING Beer Prairie Village Liquor Store
206856 17,999 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1
207421 17,876 DIVERSE BUILDING MAINTENANCE Janitor Service Den Bldg.-CAM
207032 17,335 DIVERSE BUILDING MAINTENANCE Janitor Service Arts Center
206710 17,282 NORTHWEST ASPHALT Improvement Contracts Trails Referendum
206726 16,889 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store
207170 16,390 THORPE DISTRIBUTING Misc Taxable Prairie Village Liquor Store
207140 16,300 PRAIRIE PARTNERS SIX LLP Building Rental Prairie Village Liquor Store
4164 16,004 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
207576 15,910 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie Village Liquor Store
4158 15,905 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
4153 15,822 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
207552 15,655 THORPE DISTRIBUTING Misc Taxable Prairie Village Liquor Store
206940 15,477 QUALITY WINE&SPIRITS CO Wine Domestic Prairie Village Liquor Store
206754 15,226 THORPE DISTRIBUTING Beer Prairie View Liquor Store
207494 14,464 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant
207369 14,148 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie Village Liquor Store
207008 13,750 BONNER&BORHART LLP Operating Supplies Legal Criminal Prosecution
207351 13,522 THORPE DISTRIBUTING Beer Prairie Village Liquor Store
207129 13,441 PARROTT CONTRACTING INC Equipment Repair&Maint Water System Maintenance
207179 12,897 VALLEY RICH CO INC Equipment Repair&Maint Water System Maintenance
206977 12,605 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
207069 12,570 HOUSE OF PRINT Printing Community Brochure
207455 12,458 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store
207141 12,217 PRAIRIEVIEW RETAIL LLC Utilities Prairie View Liquor Store
4160 12,000 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits
207314 11,912 MORTON SALT Salt Snow&Ice Control
207326 11,511 PHILLIPS WINE AND SPIRITS INC Transportation Prairie Village Liquor Store
206717 11,379 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store
207195 11,275 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie Village Liquor Store
207333 10,924 QUALITY WINE&SPIRITS CO Wine Domestic Prairie View Liquor Store
206597 10,790 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
207136 10,497 PHILLIPS WINE AND SPIRITS INC Transportation Prairie Village Liquor Store
207002 9,963 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating
206672 9,533 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie View Liquor Store
207030 9,411 DAY DISTRIBUTING Beer Prairie Village Liquor Store
206994 9,373 ADVANCED ENGINEERING&ENVIRON Design&Engineering Water Capital
207288 9,235 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store
206919 9,211 NILSSON,BETH Instructor Service Ice Rink#1
206778 8,998 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
207585 8,930 LIFE INSURANCE COMPANY OF NORT Life Insurance EE/ER Health and Benefits
206875 8,844 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie View Liquor Store
206819 8,792 CENTERPOINT ENERGY Gas Water Treatment Plant
206633 8,700 ENVIRONMENTAL EQUIPMENT&SERV Equipment Parts Fleet Operating
207518 7,750 PROP Other Contracted Services Housing and Community Service
207077 7,640 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store
207027 7,481 COMPAR INC Computers IT Operating
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207508 7,465 PAUSTIS&SONS COMPANY Transportation Prairie Village Liquor Store
207471 7,327 LEAGUE MN CITIES INS TRUST Miscellaneous Park Maintenance
207542 7,277 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie Village Liquor Store
207131 7,183 PAUSTIS&SONS COMPANY Transportation Prairie Village Liquor Store
207158 7,180 SOUTHERN WINE&SPIRITS OF MN Transportation Den Road Liquor Store
207366 7,040 WINE MERCHANTS INC Transportation Prairie Village Liquor Store
206882 7,000 KDV Audit&Financial Finance
207321 7,000 NORTHLAND SYSTEMS INC Other Contracted Services IT Capital
206995 6,847 ALTERNATIVE BUSINESS FURNITURE Capital Under$10,000 FF&E-Furn,Fixtures&Equip.
207571 6,832 WINE MERCHANTS INC Transportation Prairie Village Liquor Store
207319 6,550 NILSSON,BETH Instructor Service Ice Show
206625 6,498 DAY DISTRIBUTING Misc Taxable Prairie View Liquor Store
207396 6,436 BELLBOY CORPORATION Transportation Prairie Village Liquor Store
206854 6,206 GRAYMONT Treatment Chemicals Water Treatment Plant
206775 6,204 WINE MERCHANTS INC Transportation Prairie View Liquor Store
207057 6,185 GRAYMONT Treatment Chemicals Water Treatment Plant
207451 6,158 HENNEPIN SOUTH SERVICES COLLAB Other Contracted Services Housing and Community Service
207566 6,150 WALL TRENDS INC Contract Svcs-General Bldg Police City Center
206931 6,126 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store
206601 6,095 BELLBOY CORPORATION Transportation Prairie View Liquor Store
206828 6,071 DAY DISTRIBUTING Beer Prairie View Liquor Store
207150 6,000 RIGHTLINE DESIGN LLC Other Contracted Services Communications
206970 5,910 WALL TRENDS INC Contract Svcs-General Bldg City Hall-CAM
206862 5,895 HENNEPIN COUNTY TREASURER Board of Prisoner Police
207537 5,684 SHORT ELLIOTT HENDRICKSON INC Other Contracted Services Sewer Capital
207256 5,633 CORVAL CONSTRUCTORS INC Other Contracted Services Ice Arena Maintenance
207260 5,589 DAY DISTRIBUTING Beer Prairie Village Liquor Store
206714 5,569 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store
207276 5,513 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1
207204 5,476 ENTERPRISE NETWORK SYSTEMS INC Other Assets Public Safety Communications
207559 5,423 VALLEY RICH CO INC Equipment Repair&Maint Sewer Utility-General
207425 5,309 EQUITY PROPERTY GROUP LLC Building Den Road Building
206973 5,303 WINE MERCHANTS INC Wine Domestic Den Road Liquor Store
206791 5,251 A-SCAPE INC Contract Svcs-Snow Removal Den Road-CAM items
206614 5,246 CENTERPOINT ENERGY Gas Prairie View Liquor Store
207200 5,140 CDW GOVERNMENT INC. Other Hardware IT Operating
206990 5,017 A-SCAPE INC Contract Svcs-Snow Removal Den Road-CAM items
207555 5,004 TRUE FABRICATIONS Other Contracted Services Wine Club
207354 4,982 TREE TOP SERVICE Other Rentals Tree Removal
206806 4,898 BELLBOY CORPORATION Transportation Den Road Liquor Store
207324 4,733 PAUSTIS&SONS COMPANY Transportation Prairie Village Liquor Store
207048 4,725 FORCE AMERICA Equipment Parts Fleet Operating
206958 4,619 THORPE DISTRIBUTING Beer Den Road Liquor Store
206983 4,601 YALE MECHANICAL INC Building Repair&Maint. Water Treatment Plant
207391 4,535 ASPEN EQUIPMENT CO. Machinery&Equipment Water Distribution
207370 4,447 XCEL ENERGY Electric Prairie Village Liquor Store
206589 4,374 ALTERNATIVE BUSINESS FURNITURE Operating Supplies Utility Operations-General
207016 4,364 CATCO PARTS SERVICE Equipment Repair&Maint Fleet Operating
207013 4,248 BROTHERS FIRE PROTECTION Contract Svcs-Electrical Outdoor Center Facilities
207192 4,207 WINE MERCHANTS INC Transportation Prairie Village Liquor Store
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207379 4,184 MADISON NATIONAL LIFE Disability Ins Employers Health and Benefits
206722 4,166 POWERPLAN OIB Equipment Repair&Maint Fleet Operating
206986 4,141 MADISON NATIONAL LIFE Disability Ins Employers Health and Benefits
206863 4,134 HENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Fire
207211 4,097 SUPREME AUDIO INC Operating Supplies Pool Operations
207560 4,052 VAN PAPER COMPANY Cleaning Supplies Facilites Operating ISF
206827 4,049 DAKOTA SUPPLY GROUP INC Merchandise for Resale Water Metering
206634 3,803 ERICKSON ENGINEERING COMPANY L Design&Engineering Engineering
207501 3,710 NORTHERN AIR CORPORATION Contract Svcs-HVAC Arts Center
207004 3,684 BELLBOY CORPORATION Transportation Prairie Village Liquor Store
206616 3,650 CENTURYLINK Telephone IT Telephone
207586 3,590 MADISON NATIONAL LIFE Disability Ins Employers Health and Benefits
207000 3,562 ASPEN WASTE SYSTEMS INC. Waste Disposal Utility Operations-General
206928 3,542 PAUSTIS&SONS COMPANY Transportation Den Road Liquor Store
207479 3,524 MCQUAY INTERNATIONAL Contract Svcs-HVAC City Hall-CAM
207322 3,444 NORTHWORKS OCCUPATIONAL HEALTH Employment Support Test Fire
207533 3,441 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal
207050 3,307 GENERAL NANOSYSTEMS INC Miscellaneous IT Operating
206745 3,263 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie View Liquor Store
206765 3,147 VAN PAPER COMPANY C H Robinson-Cleaning Suppli City Hall-Direct Costs
207394 3,144 BEACON ATHLETICS Repair&Maint.Supplies Miller Park
207440 3,126 GRAYMONT Treatment Chemicals Water Treatment Plant
207045 3,098 FLEET MAINTENANCE INC Equipment Repair&Maint Fleet Operating
207342 3,079 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie Village Liquor Store
207236 3,073 BELLBOY CORPORATION Transportation Prairie Village Liquor Store
207449 3,060 HENNEPIN COUNTY TREASURER Board of Prisoner Police
207275 3,044 GRAYMONT Treatment Chemicals Water Treatment Plant
206654 3,041 GRAYMONT Treatment Chemicals Water Treatment Plant
206721 3,000 POSTAGE BY PHONE RESERVE ACCOU Postage Customer Service
207515 3,000 POSTAGE BY PHONE RESERVE ACCOU Postage Customer Service
207040 2,974 ERIK THOMPSON CONSTRUCTION LLC Other Contracted Services Rehab
207386 2,941 ANCOM COMMUNICATIONS INC Equipment Repair&Maint Public Safety Communications
206667 2,925 HOPKINS CARPET ONE Other Contracted Services Rehab
207237 2,924 BERG BAG COMPANY Operating Supplies Emergency Preparedness
206820 2,831 CERIDIAN Ceridian IT Operating
207186 2,830 WALL TRENDS INC Contract Svcs-General Bldg Police City Center
207424 2,824 EARL F ANDERSEN INC Signs Traffic Signs
207074 2,815 INTEREUM INC Capital Under$10,000 FF&E-Furn,Fixtures&Equip.
206661 2,783 HENNEPIN COUNTY HOUSING,COMMU Refunds CDBG-Public Service
206784 2,775 XCEL ENERGY Other Contracted Services Street Lighting
207378 2,723 GENUINE PARTS COMPANY Equipment Parts Fleet Operating
207435 2,712 GRAINGER Supplies-HVAC City Hall-CAM
207297 2,700 KLM ENGINEERING INC Deposits Escrow
206837 2,616 EXPLORER POST 925 Miscellaneous Reserves
206914 2,552 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
207407 2,542 CENTERPOINT ENERGY Gas Den Road Building
207496 2,521 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
207203 2,482 EMERGENCY APPARATUS MAINTENANC Repair&Maint.Supplies Fire
207159 2,480 SOUTHWEST SUBURBAN PUBLISHING- Legal Notices Publishing City Clerk
207452 2,480 HILDI INC Audit&Financial Finance
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207190 2,472 WENCK ASSOCIATES INC Other Contracted Services Storm Drainage
206763 2,470 USA SECURITY Other Assets Utility Operations-General
207569 2,416 WINE COMPANY,THE Transportation Prairie View Liquor Store
207180 2,365 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr
206771 2,347 WALSER CHRYSLER JEEP Equipment Repair&Maint Fleet Operating
207156 2,290 SEAFORTH ELECTRIC INC Equipment Repair&Maint Water Treatment Plant
206890 2,273 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating
206934 2,272 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Public Works/Parks
206972 2,263 WINE COMPANY,THE Transportation Prairie View Liquor Store
206793 2,255 ABLE HOSE&RUBBER INC Equipment Parts Water System Maintenance
206782 2,234 WSB&ASSOCIATES INC Design&Engineering Improvement Projects 2006
206823 2,187 COSTCO Equipment Repair&Maint Public Safety Communications
207024 2,170 CLARK ENGINEERING CORP Improvements to Land Parks Referendum
207282 2,157 HOHENSTEINS INC Beer Prairie Village Liquor Store
206912 2,119 MINNESOTA VALLEY ELECTRIC COOP Electric Riley Lake
206715 2,115 PETERSON BROS ROOFING AND CONS Other Contracted Services Economic Development Fund
207043 2,100 FIRENET SYSTEMS INC Maintenance Contracts Utility Operations-General
206774 2,088 WINE COMPANY,THE Transportation Prairie View Liquor Store
206704 2,071 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
206688 2,069 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating
207207 2,059 INTEGRITY GLOBAL SOLUTIONS Other Hardware IT Operating
207408 2,023 CERIDIAN Ceridian IT Operating
206821 2,014 CLAREYS INC Tuition Reimbursement/School Utility Operations-General
206867 2,010 HOHENSTEINS INC Beer Prairie View Liquor Store
207500 2,000 NOREX Other Contracted Services IT Operating
206888 1,999 LANDS END CORPORATE SALES Clothing&Uniforms Police
207122 1,976 NORTHERN AIR CORPORATION Contract Svcs-HVAC Riley House
207058 1,938 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1
207231 1,928 ASPEN MILLS Protective Clothing Fire
206788 1,925 US POSTMASTER Other Contracted Services Water Accounting
206651 1,924 GRAINGER Supplies-HVAC Ice Arena Maintenance
207119 1,890 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
206857 1,888 GUNNAR ELECTRIC CO INC Other Contracted Services Red Rock Park
206948 1,859 SOUTHERN WINE&SPIRITS OF MN Wine Domestic Prairie Village Liquor Store
207477 1,856 MARCO INC Operating Supplies IT Operating
207018 1,843 CERIDIAN Ceridian IT Operating
4146 1,835 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits
206965 1,820 USA MOBILITY WIRELESS INC Pager&Cell Phone Public Safety Communications
207076 1,812 JANEX INC Janitor Service Liquor Store 1
207075 1,796 INTERNATIONAL UNION OF OPERATI Union Dues Withheld General Fund
206692 1,795 MCQUAY INTERNATIONAL Supplies-HVAC City Hall-CAM
207545 1,785 STEVE LUCAS PHOTOGRAPHY Video&Photo Supplies Fire
206872 1,781 ITRON INC. Maintenance Contracts Water Metering
207066 1,768 HENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Fire
207191 1,764 WINE COMPANY,THE Transportation Prairie Village Liquor Store
207182 1,725 VERIZON WIRELESS Wireless Subscription IT Operating
206910 1,710 MINNESOTA POST BOARD Licenses&Taxes Police
206873 1,661 JANETSKI,BETH Operating Supplies Winter Theatre
207444 1,641 HAWKINS INC Treatment Chemicals Water Treatment Plant
207001 1,636 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207108 1,575 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store
207029 1,572 DAKOTA SUPPLY GROUP INC Capital Under$10,000 Water System Maintenance
207199 1,566 ANCOM COMMUNICATIONS INC Equipment Repair&Maint Public Safety Communications
207205 1,520 FIRE SAFETY USA INC Equipment Parts Public Safety Communications
207088 1,503 KORTERRA,INC OCS-Leak Detection Utility Operations-General
207253 1,496 COMPAR INC Capital Under$10,000 Fleet Operating
206913 1,484 MPX GROUP,THE Printing Senior Center Admin
207453 1,474 HOHENSTEINS INC Beer Prairie Village Liquor Store
206954 1,462 SURLY BREWING CO Beer Prairie View Liquor Store
206803 1,454 AVI SYSTEMS INC Equipment Repair&Maint Communications
207222 1,436 3D SPECIALTIES Signs Traffic Signs
206967 1,434 VAN PAPER COMPANY Cleaning Supplies City Hall-CAM
207400 1,383 BOURGET IMPORTS Transportation Prairie Village Liquor Store
207005 1,355 BERG BAG COMPANY Operating Supplies Emergency Preparedness
207353 1,340 TOTAL REGISTER Equipment Repair&Maint Prairie Village Liquor Store
207064 1,339 HENNEPIN COUNTY SHERIFF'S OFFI Board of Prisoner Police
206626 1,335 DECORATIVE DESIGNS INC Contract Svcs-Int.Landscape City Hall-CAM
207416 1,335 DECORATIVE DESIGNS INC Contract Svcs-Garden Rm/Caf City Hall-CAM
206950 1,328 STAPLES ADVANTAGE Office Supplies Police
206786 1,323 ZIEGLER INC Contract Svcs-Fire/Life/Safe Public Works/Parks
206612 1,318 CATCO PARTS SERVICE Equipment Parts Fleet Operating
206799 1,292 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating
206955 1,288 TEMP,DAWN M Other Contracted Services Volleyball
207169 1,285 SURLY BREWING CO Beer Prairie Village Liquor Store
207035 1,267 DOMACE VINO Transportation Prairie Village Liquor Store
206742 1,255 SIMPLEXGRINNELL LP Contract Svcs-Fire/Life/Sfty City Hall-CAM
207470 1,245 LANO EQUIPMENT INC Equipment Repair&Maint Fleet Operating
206583 1,239 GENUINE PARTS COMPANY Equipment Repair&Maint Park Maintenance
206817 1,238 CATCO PARTS SERVICE Equipment Parts Fleet Operating
207436 1,232 GRAND PERE WINES INC Transportation Prairie Village Liquor Store
207184 1,229 VISTAR CORPORATION Merchandise for Resale Concessions
207311 1,227 MINNESOTA TROPHIES&GIFTS Operating Supplies Fire
207257 1,225 CREAMER,LORI Tuition Reimbursement/School Organizational Services
207428 1,222 FASTENAL COMPANY Operating Supplies Traffic Signs
206831 1,203 ECOLAB INC Contract Svcs-Pest Control Housing and Human Svcs
207056 1,194 GRAPE BEGINNINGS Transportation Prairie Village Liquor Store
207563 1,188 VINOCOPIA Transportation Prairie Village Liquor Store
206595 1,185 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage
207365 1,166 WINE COMPANY,THE Transportation Prairie Village Liquor Store
206920 1,153 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
206808 1,151 BERNICK'S WINE Wine Domestic Prairie View Liquor Store
207228 1,148 ANCHOR PAPER COMPANY Office Supplies Customer Service
206664 1,120 HILDI INC Audit&Financial Finance
206728 1,106 QWEST Telephone E-911 Program
207242 1,105 BLOOMINGTON,CITY OF Kennel Services Animal Control
207100 1,090 MATTS AUTO SERVICE INC Equipment Repair&Maint Fleet Operating
206899 1,086 METRO SALES INCORPORATED* Other Rentals Customer Service
207274 1,083 GRAPE BEGINNINGS Transportation Den Road Liquor Store
207363 1,079 WALL TRENDS INC Contract Svcs-General Bldg Ice Arena Maintenance
206841 1,066 FEIDT,ADAM M Mileage&Parking IT Operating
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206761 1,058 UNIFORMS UNLIMITED Clothing&Uniforms Reserves
207153 1,050 SACKETT,MATTHEW Tuition Reimbursement/School Organizational Services
207071 1,049 IND SCHOOL DIST 272 Facility Rtl-Tax Exempt Ice Rink#1
207261 1,045 DELL Capital Under$10,000 Fleet Operating
207217 1,045 DELL Other Hardware IT Operating
207485 1,042 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie Village Liquor Store
206814 1,022 BUCK,NATHAN Other Contracted Services Basketball
207550 1,016 SURLY BREWING CO Beer Prairie Village Liquor Store
207482 1,013 METRO SALES INCORPORATED* Other Rentals Customer Service
206624 991 CUSHMAN MOTOR COMPANY INC. Equipment Parts Fleet Operating
206921 981 NORTHWORKS OCCUPATIONAL HEALTH Health&Fitness Fire
207202 975 EF JOHNSON Equipment Repair&Maint Public Safety Communications
207328 974 POMP'S TIRE SERVICE INC Equipment Repair&Maint Fleet Operating
207104 968 METRO SALES INCORPORATED* Other Rentals Customer Service
206684 955 LAKE COUNTRY DOOR LLC Contract Svcs-General Bldg Fire Station#3
206783 945 WYFFELS,BILL Tuition Reimbursement/School Organizational Services
207580 941 XCEL ENERGY Electric Outdoor Center
206709 925 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
207106 908 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating
207183 903 VINOCOPIA Transportation Prairie Village Liquor Store
207327 899 PITNEY BOWES Postage Customer Service
206770 896 VISTAR CORPORATION Merchandise for Resale Concessions
206712 892 O'REILLY AUTOMOTIVE INC Equipment Parts Fleet Operating
207139 891 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Fitness/Conference-Cmty Ctr
207054 890 GRAINGER Equipment Parts Fleet Operating
206584 885 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
207060 878 GUNDERSON,CONSTANCE L. Instructor Service Arts Center
206916 875 NEUMANN,NEAL Other Contracted Services Broomball
206998 873 ANCHOR PAPER COMPANY Office Supplies Police
207167 873 STREICHERS Clothing&Uniforms Police
206759 863 U S BANK Paying Agent 2003C Open Space Refunding Bon
207273 854 GRAINGER Operating Supplies Den Road-EP items
207165 844 STATE SUPPLY COMPANY Supplies-Plumbing Fire Station#1
206918 840 NEW WORLD SYSTEMS Other Assets CIP-Bonds
207286 834 INSTRUMENT CONTROL SYSTEMS INC Equipment Repair&Maint Water Treatment Plant
206653 833 GRANICUS INC Software Maintenance IT Operating
207438 833 GRANICUS INC Software Maintenance IT Operating
206592 830 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating
4148 825 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating
206866 824 HOFF,BARRY&KOZAR,P.A. Legal Legal Council
207582 816 ZEP MANUFACTURING CO Equipment Parts Fleet Operating
207543 815 STAPLES ADVANTAGE Office Supplies Customer Service
207021 810 CITY OF ST LOUIS PARK Conference Expense Facilities Staff
206668 805 HWY 5 BP Equipment Repair&Maint Police
207481 802 METRO CLEANING Contract Svcs-Garden Romm Garden Room Repairs
206640 792 FERRELLGAS Gas Dorenkemper House
206645 787 G&K SERVICES Clothing&Uniforms Utility Operations-General
207525 786 QWEST Process Control Services Water Treatment Plant
207174 785 TWIN CITY TACTICAL Clothing&Uniforms Police
206839 782 FASTENAL COMPANY Operating Supplies Park Maintenance
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207038 778 EDEN PRAIRIE MALL LLC Building Rental Police
207474 770 MAACO Equipment Repair&Maint Fleet Operating
207251 759 CLAREYS INC Safety Supplies Utility Operations-General
206608 758 BOUNDLESS NETWORK Clothing&Uniforms Facilities Staff
206582 750 ANOKA COUNTY SHERIFF'S DEPT Deposits Escrow
206698 749 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie View Liquor Store
207068 743 HOME DEPOT CREDIT SERVICES Supplies-General Bldg City Hall-CAM
206902 742 MIDWEST COCA COLA BOTTLING COM Merchandise for Resale Concessions
207171 736 TJ CONEVERA'S INC Training Supplies Police
206932 734 POMP'S TIRE SERVICE INC Tires Fleet Operating
207466 733 KIDS TEAM TENNIS LLC Instructor Service CC-Tennis
207442 732 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1
206630 727 EARL F ANDERSEN INC Repair&Maint.Supplies Storm Drainage
207581 725 XTREME INTEGRATION Other Hardware IT Operating
207349 712 SURLY BREWING CO Beer Den Road Liquor Store
206685 710 LALONDE,TONY Accounts Receivable Community Center Admin
207287 700 J H LARSON COMPANY Supplies-Electrical Fitness/Conference-Cmty Ctr
206904 700 MINNESOTA AWWA Conference Expense Water Treatment Plant
206766 696 VARGAS,JOSHUA A Other Contracted Services Basketball
207301 696 MEDICINE LAKE TOURS Special Event Fees Trips
207409 696 CHISAGO LAKES DISTRIBUTING Beer Prairie Village Liquor Store
206635 693 ETHANOL PRODUCTS LLC Treatment Chemicals Water Treatment Plant
206738 692 SCHARBER&SONS Equipment Parts Fleet Operating
207132 681 PETERSON BROS ROOFING AND CONS Contract Svcs-Snow Removal Den Road-CAM items
206637 679 FACTORY MOTOR PARTS COMPANY Equipment Parts Fleet Operating
206703 678 MT GLOBAL LLC Transportation Prairie View Liquor Store
207439 678 GRAPE BEGINNINGS Transportation Prairie Village Liquor Store
207259 668 DAVANNI'S PIZZA Merchandise for Resale Concessions
207270 662 GE CAPITAL Other Rentals Customer Service
207527 658 REBS MARKETING Other Contracted Services Environmental Education
206868 650 HOUTZ,STEPHEN J Other Contracted Services Winter Theatre
206901 650 MICHAELSON,ELIZABETH H Other Contracted Services Theatre Initiative
206757 650 TRI COUNTY BEVERAGE&SUPPLY Misc Non-Taxable Prairie View Liquor Store
207233 644 BARNES,BELINDA A. Other Contracted Services Volleyball
207072 643 IND SCHOOL DIST 272 Facility Rentals Ice Rink#1
4156 630 CERIDIAN Garnishment Withheld General Fund
207173 624 TRI COUNTY BEVERAGE&SUPPLY Beer Prairie Village Liquor Store
207429 620 FERRELLGAS Gas Outdoor Center
4162 618 CERIDIAN Garnishment Withheld General Fund
207009 609 BOUNDLESS NETWORK Operating Supplies Ice Show
206979 607 WM MUELLER AND SONS INC Gravel Water System Maintenance
206892 605 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating
207577 602 WM MUELLER AND SONS INC Repair&Maint.Supplies Storm Drainage
207469 602 KYLE WHITE INC AR Utility Water Enterprise Fund
206747 597 STEINER,JOHN AR Utility Water Enterprise Fund
206944 595 SCHARBER&SONS Equipment Repair&Maint Fleet Operating
4150 594 CERIDIAN Garnishment Withheld General Fund
206952 589 STREICHERS Clothing&Uniforms Police
206853 585 GRAPE BEGINNINGS Transportation Den Road Liquor Store
207315 583 MPX GROUP,THE Printing Winter Theatre
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206926 581 PARK JEEP INC Equipment Parts Fleet Operating
207172 575 TKO WINES,INC Wine Imported Prairie Village Liquor Store
207020 570 CHISAGO LAKES DISTRIBUTING Beer Den Road Liquor Store
207078 569 JOHN HENRY FOSTER MINNESOTA IN Maintenance Contracts Water Treatment Plant
207335 566 QWEST Maintenance Contracts E-911 Program
207397 560 BERGET,LINETTE Instructor Service Outdoor Center
206613 558 CDW GOVERNMENT INC. Other Assets CIP-Bonds
207306 556 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie Village Liquor Store
207206 555 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint Public Safety Communications
206883 554 KEEPERS Clothing&Uniforms Fire
206655 553 GREENSIDE INC Contract Svcs-Snow Removal City Hall-CAM
207107 550 MEUWISSEN,JESSICA Accounts Receivable Community Center Admin
207152 549 ROMSDAHL,NEVADA Tuition Reimbursement/School IT Operating
207244 547 BOURGET IMPORTS Transportation Prairie Village Liquor Store
207238 545 BERRY COFFEE COMPANY Merchandise for Resale Concessions
207110 543 MILLARD,CHRIS Tuition Reimbursement/School Police
206957 543 THE OASIS GROUP Employee Assistance Organizational Services
206769 542 VINOCOPIA Transportation Prairie View Liquor Store
206604 540 BERRY COFFEE COMPANY Merchandise for Resale Concessions
207053 540 GOVDELIVERY Software Maintenance IT Operating
207240 536 BIFFS INC Waste Disposal Park Maintenance
207063 534 HENNEPIN COUNTY I/T DEPT Software Maintenance IT Operating
206889 533 LANO EQUIPMENT INC Equipment Parts Fleet Operating
207127 532 NUCO2 INC Other Contracted Services Fitness/Conference-Cmty Ctr
207357 525 ULI-THE URBAN LAND INSTITUTE Dues&Subscriptions Community Development Admin.
206619 518 CHISAGO LAKES DISTRIBUTING Beer Prairie Village Liquor Store
206884 513 KNOX COMPANY Operating Supplies Fire
207300 512 MARSHALL&SWIFT Dues&Subscriptions Assessing
206911 512 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service
207578 510 WORLD WIDE CELLARS INC Transportation Prairie View Liquor Store
207329 509 PRAIRIE LAWN AND GARDEN Equipment Parts Park Maintenance
207558 508 VALLEY NAT'L GASES-LOC 93 Small Tools Fleet Operating
206796 507 AMERITRAK Other Contracted Services Snow&Ice Control
207283 506 HOLMES,TOM Other Contracted Services Volleyball
207554 504 TRI COUNTY BEVERAGE&SUPPLY Misc Non-Taxable Prairie Village Liquor Store
207265 502 ENVIRONMENTAL EQUIPMENT&SERV Equipment Parts Fleet Operating
207117 500 MN WEIGHTS AND MEASURES Equipment Repair&Maint Police
207493 500 MN WEIGHTS AND MEASURES Equipment Repair&Maint Police
206697 494 MIDWEST ASPHALT CORPORATION Other Rentals Community Center
207532 489 SCHARBER&SONS Equipment Repair&Maint Park Maintenance
206917 488 NEW FRANCE WINE COMPANY Wine Imported Prairie View Liquor Store
207109 488 MILIO'S SANDWICHES Merchandise for Resale Concessions
207422 486 DOMACE VINO Transportation Prairie Village Liquor Store
206779 485 WM MUELLER AND SONS INC Gravel Water System Maintenance
207218 480 MUNICIPALS Other Contracted Services Organizational Services
207468 480 KUSTOM SIGNALS INC Equipment Repair&Maint Police
207128 479 OLSEN COMPANIES Equipment Parts Fleet Operating
207484 476 MIDWEST ASPHALT CORPORATION Other Rentals Community Center
206658 475 GUNDERSON,CONSTANCE L. Instructor Service Arts Center
206969 474 VINOCOPIA Transportation Prairie View Liquor Store
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207348 470 STREICHERS Clothing&Uniforms Reserves
206871 470 INTERSTATE POWER SYSTEMS INC Equipment Parts Fleet Operating
207361 467 VAN PAPER COMPANY Cleaning Supplies Public Works/Parks
206695 457 METRO SALES INCORPORATED* Equipment Repair&Maint IT Operating
207352 456 TOLL GAS AND WELDING SUPPLY Small Tools Fleet Operating
206649 455 GOLDEN VALLEY SUPPLY CO Supplies-HVAC City Hall-CAM
207245 454 BOYER TRUCKS Equipment Parts Fleet Operating
207011 451 BOYER TRUCKS Equipment Parts Fleet Operating
207163 450 STANLEY SECURITY SOLUTIONS INC Supplies-Security Housing and Human Svcs
206631 450 EAST AFRICAN ASC Tuition Reimbursement/School Police
206646 449 GE CAPITAL Other Rentals Customer Service
207049 440 GE CAPITAL Other Rentals Customer Service
207344 438 SPRINT Wireless Subscription IT Operating
207254 436 CONTINENTAL SAFETY EQUIPMENT Supplies-General Bldg Ice Arena Maintenance
207528 435 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating
206762 432 UNIQUE PAVING MATERIALS Patching Asphalt Street Maintenance
207553 429 TKO WINES,INC Wine Imported Prairie Village Liquor Store
207067 429 HIGHWAY TECHNOLOGIES INC Repair&Maint.Supplies Water System Maintenance
206670 425 INTOXIMETERS Operating Supplies Police
206636 425 EXTREME BEVERAGE Misc Taxable Prairie View Liquor Store
206886 425 KRAFT,MATTHEW E Other Contracted Services Winter Theatre
207476 425 MAECK,TOM Other Contracted Services Community Band
207305 422 METROPOLITAN FORD Equipment Parts Fleet Operating
206660 418 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Richard T.Anderson Cons.Area
207055 416 GRAND PERE WINES INC Wine Imported Prairie View Liquor Store
206842 416 FERRELLGAS Gas Riley House
207210 415 SNAP-ON TOOLS Small Tools Public Safety Communications
206855 414 GREATAMERICA LEASING CORP. Postage Customer Service
207441 414 GREATAMERICA LEASING CORP. Postage Customer Service
207285 410 INFRATECH Repair&Maint.Supplies Sewer System Maintenance
206735 410 ROOT 0 MATIC Contract Svcs-Plumbing Public Works/Parks
207198 410 ZIEBART OF MINNESOTA INC Equipment Repair&Maint Fleet Operating
207121 406 NEW FRANCE WINE COMPANY Transportation Prairie Village Liquor Store
207536 405 SHI CORP Software Engineering
207377 403 MEN'S METHODIST FELLOWSHIP Special Event Fees Trips
207313 400 MN CHIEFS OF POLICE Tuition Reimbursement/School Police
207561 396 VERIZON WIRELESS Telephone E-911 Program
207350 391 TEMP,JEFFERY L Other Contracted Services Volleyball
207144 387 PROP United Way Withheld General Fund
206642 382 FRAGALE,ANNETTE Instructor Service Senior Center Programs
206810 381 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General
207221 380 PETTY CASH-POLICE DEPT
207432 380 GERTENS Equipment Parts Park Maintenance
206767 379 VERIZON WIRELESS Telephone E-911 Program
206847 376 GE CAPITAL Other Rentals Customer Service
206590 375 AMERICAN BOTTLING COMPANY,THE Misc Taxable Den Road Liquor Store
206908 375 MINNESOTA FIRE SERVICE CERTIFI Equipment Testing/Cert. Fire
206859 373 HD SUPPLY FACILITIES MAINTENAN Supplies-General Bldg City Hall-CAM
207492 371 MN MAINTENANCE EQUIPMENT INC Equipment Parts Fleet Operating
207111 370 MINNESOTA CHIEFS OF POLICE ASS Conference Expense Police
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206953 370 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
207463 368 KELLER WILLIAMS AR Utility Water Enterprise Fund
207473 367 LUSHINE,PEGGY E Operating Supplies Winter Theatre
206746 364 STAPLES ADVANTAGE Office Supplies Customer Service
206671 363 J H LARSON COMPANY Supplies-Electrical City Hall-CAM
206945 360 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
206677 358 KEEPERS Clothing&Uniforms Police
207249 358 CENTER FOR HEALTHY LIVING Instructor Service Senior Center Programs
207530 358 RUE,RODNEY Mileage&Parking Engineering
207434 357 GINA MARIAS INC Operating Supplies Reserves
207065 357 HENNEPIN COUNTY TREASURER Software Maintenance IT Operating
207241 356 BLOOMINGTON SECURITY SOLUTIONS Operating Supplies Economic Development Fund
206699 351 MINNESOTA VALLEY ELECTRIC COOP Electric Traffic Signals
207295 351 KEEPERS Clothing&Uniforms Police
207070 350 I-STATE TRUCK CENTER Equipment Parts Fleet Operating
207161 350 SRF CONSULTING GROUP INC Design&Engineering Improvement Projects 2006
206628 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
207010 350 BOURGET IMPORTS Transportation Prairie Village Liquor Store
207420 350 DIETHELM,TAMMY L Other Contracted Services Pleasant Hill Cemetery
207113 345 MINNESOTA REVENUE Licenses,Permits,Taxes Water Wells
207372 345 ZAHN,GERALD Other Contracted Services Volleyball
206693 342 MENARDS Equipment Parts Fleet Operating
206943 338 RJM Deposits Escrow
207181 337 VEOLIA Waste Disposal Park Maintenance
206650 336 GOPHER STATE ONE-CALL INC OCS-Leak Detection Utility Operations-General
206989 335 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
207164 334 STAPLES ADVANTAGE Office Supplies Customer Service
206708 333 NEW FRANCE WINE COMPANY Transportation Prairie View Liquor Store
206686 330 LAW ENFORCEMENT OPPORTUNITIES Tuition Reimbursement/School Police
206691 328 LYNN PEAVEY COMPANY Operating Supplies Police
207415 327 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Customer Service
206891 325 LUSHINE,PEGGY E Other Contracted Services Winter Theatre
206907 325 MINNESOTA DEPT OF PUBLIC SAFET Licenses,Permits,Taxes Water Wells
206909 325 MINNESOTA POLLUTION CONTROL AG Licenses&Taxes Sewer Utility-General
206895 324 MASTER CRAFT LABELS INC Operating Supplies Prairie Village Liquor Store
206864 322 HENRY,PAUL Other Contracted Services Volleyball
206807 320 BERGET,LINETTE Instructor Service Outdoor Center
207023 318 CLAREYS INC Office Supplies Customer Service
206723 316 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
207412 316 CUSTOM HOSE TECH Equipment Repair&Maint Sewer System Maintenance
207036 314 DREW'S CONCESSIONS LLC Merchandise for Resale Concessions
206844 314 FORESTEDGE WINERY Wine Domestic Prairie View Liquor Store
207318 313 MUENCH,JOHANNA Operating Supplies Ice Show
207402 305 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe Dunn Brothers
207505 303 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Police
207123 301 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
207175 300 UNDERWOOD CONSULTING Other Contracted Services Environmental Education
207467 300 KIDSYNC,LLC Other Contracted Services Special Events(CC)
207519 300 PUCHALSKI,MARY Instructor Service Arts Center
207166 297 STEMPF AUTOMOTIVE INDUSTRIES I Equipment Parts Fleet Operating
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207567 294 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating
207549 294 SUPERIOR WINE IMPORTS Wine Imported Prairie View Liquor Store
207406 293 CDW GOVERNMENT INC. Other Hardware IT Operating
207230 291 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating
207489 286 MINNESOTA VALLEY ELECTRIC COOP Electric Traffic Signals
207215 285 VTI Equipment Repair&Maint Public Safety Communications
207006 280 BERGET,LINETTE Instructor Service Outdoor Center
207157 279 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie Village Liquor Store
207176 277 UNITED WAY United Way Withheld General Fund
207504 276 OAK POINT INTERMEDIATE SCHOOL Other Contracted Services Oak Point Operations
206587 274 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Programs
207447 274 HEFFERAN,CINDII Operating Supplies Day Care
206652 272 GRAND PERE WINES INC Wine Imported Prairie View Liquor Store
206756 272 TRACER ELECTRONICS LLC Equipment Repair&Maint Water System Maintenance
207547 270 STREICHERS Clothing&Uniforms Police
207362 270 VINOCOPIA Transportation Den Road Liquor Store
206621 270 CLAREYS INC Safety Supplies Utility Operations-General
207094 270 LEROY JOB TRUCKING INC Other Contracted Services Animal Control
207345 270 SQUARE CUT Other Contracted Services Senior Center Admin
207073 269 IND SCHOOL DIST 272 Other Revenue Teen Programs
207320 267 NORCOSTCO Operating Supplies Winter Theatre
207341 265 SIGNSOURCE Building Repair&Maint. Prairie View Liquor Store
207052 263 GOPHER STATE ONE-CALL INC OCS-Leak Detection Utility Operations-General
206794 262 ALTERNATIVE BUSINESS FURNITURE Capital Under$10,000 FF&E-Furn,Fixtures&Equip.
207437 261 GRAND VIEW LODGE Tuition Reimbursement/School Police
206687 260 LIFT BRIDGE BREWERY Beer Prairie View Liquor Store
207583 257 ZIEGLER INC Equipment Parts Fleet Operating
206656 256 GS DIRECT Operating Supplies Engineering
206851 255 GRAINGER Supplies-General Bldg City Hall-CAM
206638 255 FASTENAL COMPANY Operating Supplies Traffic Signs
207264 253 DNR Awards Broomball
207007 251 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General
206749 251 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
206982 250 XTREME INTEGRATION Equipment Repair&Maint IT Operating
207294 250 KAISER,DAVID S Operating Supplies Ice Rink#1
206991 249 AARON CARLSON CORPORATION Contract Svcs-General Bldg Fitness/Conference-Cmty Ctr
207178 249 VALLEY NAT'L GASES-LOC 93 Small Tools Fleet Operating
207346 247 ST CROIX RECREATION CO INC Repair&Maint.Supplies Park Maintenance
206800 245 ASPEN WASTE SYSTEMS INC. Waste Disposal Den Road Liquor Store
206992 243 ABLE HOSE&RUBBER INC Repair&Maint.Supplies Water Treatment Plant
207475 241 MACQUEEN EQUIPMENT INC Equipment Parts Sewer System Maintenance
207266 241 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store
206942 240 REINDERS INC Operating Supplies Park Maintenance
206938 240 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
206620 240 CITY ENGINEERS ASSOC OF MINNES Dues&Subscriptions Engineering
207090 236 KUSTOM SIGNALS INC Equipment Repair&Maint Police
206647 235 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store
207095 235 LEXISNEXIS Other Contracted Services Police
207410 235 CLAUDE'S CERAMIC TILE INC Building Repair&Maint. Den Road Building
207086 234 KEEPERS Clothing&Uniforms Police
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207454 233 INTELLECTUAL INVESTMENTS AR Utility Water Enterprise Fund
207051 232 GOLDEN VALLEY SUPPLY CO Supplies-General Bldg Den Road-EP items
207162 230 ST CLOUD STATE UNIVERSITY Conference Expense City Clerk
207026 227 COMMUNITY HEALTH CHARITIES United Way Withheld General Fund
207188 226 WATER CONSERVATION SERVICES IN OCS-Utility Locates Water System Maintenance
207151 222 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating
207216 221 CDW GOVERNMENT INC. Other Hardware IT Operating
207356 219 TYRA-LUKENS,NANCY Mileage&Parking Administration
207226 217 AMERICAN PRESSURE INC Equipment Repair&Maint Fleet Operating
207102 215 MCQUAY INTERNATIONAL Contract Svcs-HVAC City Hall-CAM
207208 215 MINNESOTA CONWAY Other Contracted Services Fire
207147 215 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
207387 214 ANDERBERG INNOVATIVE PRINT SOL Printing Police
207544 214 STEINER,SHARON Operating Supplies Senior Center Programs
207299 212 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store
207034 211 DNR Awards Broomball
206781 211 WORLD WIDE CELLARS INC Transportation Prairie View Liquor Store
207137 211 PINNACLE FIREWORKS-DON'T USE Misc Taxable Prairie Village Liquor Store
207142 211 PREMIUM WATERS INC Operating Supplies Fire
207243 211 BOUNDLESS NETWORK Operating Supplies Ice Show
206734 210 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating
206833 209 EDEN PRAIRIE ROTARY CLUB Dues&Subscriptions Fire
207017 208 CBIZ BENEFITS&INSURANCE SERV Other Contracted Services Health and Benefits
206996 208 AMERICAN BOTTLING COMPANY,THE Misc Taxable Den Road Liquor Store
207534 203 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie Village Liquor Store
207502 201 NORTHLAND CHEMICAL CORP Equipment Parts Fleet Operating
207154 201 SCHERER BROTHERS LUMBER CO Equipment Parts Snow&Ice Control
206962 200 UNIVERSITY OF MINNESOTA Conference Expense Sewer Utility-General
207443 200 GUNDERSON,CONSTANCE L. Instructor Service Arts Center
207426 199 EXECUTIVE OCEAN Employee Award Internal Events
207031 198 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Facilities Staff
206609 195 BOURGET IMPORTS Transportation Prairie Village Liquor Store
206591 194 AMERIPRIDE LINEN&APPAREL SER Janitor Service Prairie Village Liquor Store
206813 192 BOUNDLESS NETWORK Operating Supplies Community Center Admin
206792 192 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Programs
206720 190 POMP'S TIRE SERVICE INC Equipment Repair&Maint Fleet Operating
207480 187 MENARDS Building Materials Park Maintenance
207317 186 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
206924 186 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Fleet Operating
206798 186 ARNDT,DALE Small Tools Fleet Operating
207359 185 US POSTMASTER Postage Customer Service
207551 184 TACKMIER,KARIE Other Contracted Services Volleyball
207418 183 DELEGARD TOOL CO Small Tools Fleet Operating
207083 183 JOHNSTONE SUPPLY Repair&Maint.Supplies 3rd Sheet of Ice
206702 182 MPX GROUP,THE Printing Fire
206611 180 CANNON RIVER WINERY Wine Imported Den Road Liquor Store
207568 180 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Operating
207562 180 VIKING ELECTRIC SUPPLY Supplies-Electrical City Hall-CAM
207548 179 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
206711 177 NORTHWORKS OCCUPATIONAL HEALTH Employment Support Test Organizational Services
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207401 174 BOYER TRUCKS Equipment Parts Fleet Operating
4145 174 OPTUM HEALTH FINANCIAL SERVICE Other Contracted Services Health and Benefits
207185 172 WACONIA FARM SUPPLY Equipment Parts Park Maintenance
207384 170 AMERICAN BOTTLING COMPANY,THE Misc Taxable Prairie Village Liquor Store
207227 169 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie View Liquor Store
207427 168 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store
207209 166 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
207085 165 KAISER,DAVID S Recreation Supplies Gymnasium(CC)
207535 165 SHERWIN WILLIAMS CO Building Materials Park Maintenance
206795 164 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie View Liquor Store
206731 162 RAY,LEE Other Contracted Services Basketball
207289 162 JOE,ALLAN Refunds Environmental Education
207538 161 SHRED-IT Waste Disposal Den Road Liquor Store
207155 160 SCRAP METAL PROCESSORS INC Waste Disposal Fleet Operating
206602 160 BERGET,LINETTE Instructor Service Outdoor Center
206923 157 OLSEN COMPANIES Equipment Parts Fleet Operating
207347 157 STAPLES ADVANTAGE Office Supplies Customer Service
207041 157 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store
207498 154 NEW FRANCE WINE COMPANY Transportation Prairie Village Liquor Store
207514 154 PINNACLE DISTRIBUTING Misc Taxable Prairie Village Liquor Store
4169 153 VANCO SERVICES Miscellaneous Community Center Admin
207330 153 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
206834 150 EIDE,KELSEY Other Contracted Services Summer Theatre
206835 150 ENGH,BOB Refunds Environmental Education
206896 150 MD IAI Dues&Subscriptions Police
207355 150 TWIN CITY AREA LABOR MGMT COUN Conference Expense Engineering
207499 149 NIELSEN LLC,CLARITAS Miscellaneous Economic Development
207520 147 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
206812 145 BOLD,PAULINE Instructor Service Outdoor Center
206639 144 FEDEX Wireless Subscription IT Operating
206966 143 VALSTAR PRINTER SOLUTIONS Equipment Repair&Maint IT Operating
207212 143 TCM,A TIME INC COMPANY Dues&Subscriptions Fitness Center
206713 142 OLSEN COMPANIES Equipment Parts Fleet Operating
206971 142 WILSON,JOHN D. Clothing&Uniforms Police
207336 141 RAY ALLEN MANUFACTURING CO INC Canine Supplies Police
207385 141 AMERIPRIDE LINEN&APPAREL SER Janitor Service Prairie Village Liquor Store
206741 140 SHRED-IT Other Contracted Services Police
206643 139 FRAZIER,GARY AR Utility Water Enterprise Fund
206887 137 LAB SAFETY SUPPLY INC EMS Supplies Fire
207201 135 CUB FOODS EDEN PRAIRIE Operating Supplies Fire
206666 135 HOHENSTEINS INC Beer Prairie View Liquor Store
207433 134 GETTMAN COMPANY Misc Taxable Prairie Village Liquor Store
207529 134 RIGID HITCH INCORPORATED Equipment Parts Fleet Operating
207462 134 KEEPERS Clothing&Uniforms Fire
206694 133 MENARDS Repair&Maint.Supplies Utility Operations-General
206739 133 SCHNELL,KELLY Accounts Receivable Community Center Admin
207084 132 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM
207263 130 DIRECTV Operating Supplies Police
207303 130 METRO CISM TEAM Tuition Reimbursement/School Police
207358 130 UNIFORMS UNLIMITED Clothing&Uniforms Police
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207229 130 ARNDT,DALE Small Tools Fleet Operating
207375 129 QWEST Telephone E-911 Program
207022 129 CLAEYS,JESSICA R Tuition Reimbursement/School Police
207298 128 LANDS END CORPORATE SALES Clothing&Uniforms Police
207116 128 MN NCPERS GROUP LIFE INSURANCE PERA Health and Benefits
206961 125 TWIN CITIES ARMA Conference Expense City Clerk
207099 125 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating
206874 124 JASON'S DELI Operating Supplies Reserves
207272 124 GIFTCRAFT INC Transportation Prairie View Liquor Store
207124 124 NORTHERN TOOL Equipment Parts Fleet Operating
206840 123 FEDEX KINKO'S OFFICE AND PRINT Printing Water System Maintenance
207316 122 MT GLOBAL LLC Transportation Prairie Village Liquor Store
207160 120 SQUARE CUT Instructor Service Senior Center Admin
207312 120 MINNESOTA WATERS Conference Expense Storm Drainage
207509 120 PETSMART Canine Supplies Police
206836 120 EPIC PRODUCTS Misc Taxable Den Road Liquor Store
206804 119 BATTERIES PLUS Supplies-Electrical City Hall-CAM
207334 118 QWEST Telephone IT Telephone
206787 117 BOMA MINNEAPOLIS Conference Expense Facilities Staff
206937 116 PROSOURCE SUPPLY Cleaning Supplies Fitness/Conference-Cmty Ctr
206852 116 GRAND PERE WINES INC Wine Imported Prairie Village Liquor Store
207579 116 WYFFELS,BILL Tuition Reimbursement/School Police
207465 115 KERR,WAYNE AR Utility Water Enterprise Fund
207472 115 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating
206846 115 G&K SERVICES Clothing&Uniforms Utility Operations-General
206897 114 MENARDS Repair&Maint.Supplies Utility Operations-General
206922 114 OHLENDORF,DOUGLAS AR Utility Water Enterprise Fund
207565 112 WAHLEN,RICK Travel Expense Utility Operations-General
207411 111 CUSHMAN MOTOR COMPANY INC. Equipment Parts Fleet Operating
206662 109 HENNEPIN COUNTY TREASURER Operating Supplies-Escrow Planning
206997 107 AMERIPRIDE LINEN&APPAREL SER Janitor Service Prairie Village Liquor Store
207015 106 CARLSTON,BRANDON Clothing&Uniforms Police
207146 105 PUSH PEDAL PULL Other Assets Fitness Center
206936 104 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Operating
207478 103 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store
4168 101 VANCO SERVICES Miscellaneous Community Center Admin
207497 100 MULCAHY COMPANY INC Supplies-HVAC City Hall-CAM
207046 100 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police
206593 100 ASSOCIATION OF MN EMERGENCY MA Dues&Subscriptions Fleet Operating
206605 100 BOLD,PAULINE Instructor Service Outdoor Center
206719 100 POLLITT,DAVID Refunds Environmental Education
206751 100 TACKMIER,KARIE Other Contracted Services Broomball
206785 100 YASIRI,MUNNA Refunds Environmental Education
206801 100 ASSOCIATION OF MN EMERGENCY MA Dues&Subscriptions Fire
206815 100 BULLINGER,TODD Refunds Environmental Education
206829 100 DIDDELL,LYNN Refunds Environmental Education
206858 100 HARRIS,JEFFREY Refunds Environmental Education
206869 100 HURKADLI,MONA Refunds Environmental Education
206959 100 TOBIAS,JUDY Refunds Environmental Education
206968 100 VANDERLOOP,MARY Refunds Environmental Education
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206980 100 WRIGHT,DAVID Refunds Environmental Education
207037 100 DUNFORD,MIKE Refunds Environmental Education
207101 100 MCCARTY,BRIAN Refunds Environmental Education
207112 100 MINNESOTA DEPT OF LABOR AND IN Licenses&Taxes Fire Station#1
207177 100 USPCA REGION 12 Tuition Reimbursement/School Police
207189 100 WEAVER,RICHARD Refunds Environmental Education
207246 100 BULLINGER,TODD Refunds Environmental Education
207310 100 MINNESOTA DEPT OF LABOR AND IN Licenses,Permits,Taxes Utility Operations-General
207360 100 USPCA REGION 18 Tuition Reimbursement/School Police
207404 100 CARLSON,RACHEL Refunds Environmental Education
207417 100 DEL RIO,ELVIA Refunds Environmental Education
207450 100 HENNEPIN COUNTY TREASURER Operating Supplies-Escrow Planning
207495 100 MSANI Tuition Reimbursement/School Police
207503 100 NORTHWORKS OCCUPATIONAL HEALTH Employment Support Test Organizational Services
207546 100 STOLTMAN,MARK Refunds Environmental Education
207584 100 AMEM Dues&Subscriptions Utility Operations-General
206824 97 CUB FOODS EDEN PRAIRIE Operating Supplies Reserves
207540 96 SNAP-ON TOOLS Small Tools Fleet Operating
207019 95 CERTIFIED APPLIANCE RECYCLING Waste Disposal City Hall-CAM
207093 95 LEAGUE OF MINNESOTA CITIES Workers Comp Insurance Workers Comp Insurance
207516 95 POWERPLAN OIB Equipment Parts Fleet Operating
206586 95 A TO Z RENTAL CENTER Equipment Repair&Maint Park Maintenance
206588 92 ALBERT,MICHAEL Mileage&Parking Utility Operations-General
207302 91 MENARDS Equipment Parts Fleet Operating
207293 91 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM
207138 91 PORTA,KITTY Mileage&Parking City Clerk
207517 90 PRAIRIE LAWN AND GARDEN Equipment Parts Park Maintenance
206915 90 MYERS,TERRI Tuition Reimbursement/School Fitness Classes
206696 89 METROPOLITAN FORD Equipment Parts Fleet Operating
207091 89 LANDS END CORPORATE SALES Clothing&Uniforms Police
207213 88 TOM'S WINDOW CLEANING Janitor Service-General Bldg Den Road-EP items
207145 87 PROSOURCE SUPPLY Cleaning Supplies Fitness/Conference-Cmty Ctr
207277 86 HACH COMPANY Laboratory Chemicals Utility Operations-General
207187 85 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating
207296 85 KERNS,LORI Awards Organizational Services
206850 84 GINA MARIAS INC Operating Supplies Police
206802 82 AT&T MOBILITY Pager&Cell Phone Water System Maintenance
206964 82 UPS Postage Water Metering
207483 82 MICHAELSON,ELIZABETH H Operating Supplies Theatre Initiative
206641 81 FIRE SAFETY USA INC Repair&Maint.Supplies Fire
206797 80 ANDERSON,JUSTIN Tuition Reimbursement/School Fire
206894 80 MAIER,NATHAN Tuition Reimbursement/School Fire
206956 80 TESSMANN,STEVE Tuition Reimbursement/School Fire
207307 79 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating
207390 79 ASKIM,KAREN Refunds Environmental Education
206843 78 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police
206718 78 PITKANEN,STEVEN S Mileage&Parking Utility Operations-General
207413 78 DANHAUSER,LINDSEY Mileage&Parking Arts
207096 78 LIFT BRIDGE BREWERY Beer Prairie Village Liquor Store
206898 78 MERLINS ACE HARDWARE Supplies-HVAC City Hall-CAM
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
207340 75 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie Village Liquor Store
207364 75 WILSON,JOHN D. Training Supplies Police
206594 75 AZTEC BP Equipment Repair&Maint Police
206760 75 U-CARE MINNESOTA Deposits Community Center Admin
207087 75 KIDCREATE STUDIO Instructor Service Arts Center
207464 75 KERBER,KRISTEN Refunds Environmental Education
207564 75 VOECKS,MATT Refunds Environmental Education
207268 73 G&K SERVICES Clothing&Uniforms Street Maintenance
207269 73 G&K SERVICES-MPLS INDUSTRIAL Operating Supplies Park Maintenance
207143 72 PRINTERS SERVICE INC Repair&Maint.Supplies Ice Arena Maintenance
207430 71 FILTRATION SYSTEMS Supplies-HVAC City Hall-CAM
207234 70 BATTERIES PLUS Supplies-Fire/Life/Safety Cummins Grill House
206925 70 OLSON,JAMES Refunds Environmental Education
207262 70 DEPARTMENT OF LABOR&INDUSTRY Licenses&Taxes Park Maintenance
206949 70 STANLEY SECURITY SOLUTIONS INC Supplies-Security Fitness/Conference-Cmty Ctr
207339 69 SCHERER BROTHERS LUMBER CO Equipment Parts Snow&Ice Control
207279 68 HD SUPPLY FACILITIES MAINTENAN Supplies-General Bldg City Hall-CAM
207114 68 MINNESOTA TROPHIES&GIFTS Operating Supplies Police
207381 68 A TO Z RENTAL CENTER Equipment Parts Park Maintenance
206838 67 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store
206960 67 TOLL GAS AND WELDING SUPPLY Small Tools Fleet Operating
206679 65 KOCHER,SUSAN Instructor Service Outdoor Center
206644 64 FSH COMMUNICATIONS LLC Telephone Round Lake
207374 63 KOCOUREK,JOAN Clothing&Uniforms Police
207097 62 LINDAHL,DAVID Mileage&Parking Economic Development
207389 62 ARNDT,DALE Equipment Parts Fleet Operating
207343 62 SPRINT Telephone Engineering
207133 61 PETSMART Canine Supplies Police
207280 61 HEFFERAN,CINDII Operating Supplies Day Care
206929 60 PETSMART Canine Supplies Police
207168 59 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
206730 58 RAY ALLEN MANUFACTURING CO INC Canine Supplies Police
207252 58 COMCAST Dues&Subscriptions City Council
206951 55 STATE SUPPLY COMPANY Supplies-Plumbing City Hall-CAM
206772 55 WATERS,MARK AR Utility Water Enterprise Fund
207491 55 MINNESOTA WATER WELL ASSOCIATI Dues&Subscriptions Utility Operations-General
206606 54 BORG,STEVE Mileage&Parking Utility Operations-General
207223 54 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Programs
207248 54 CAT&FIDDLE BEVERAGE Transportation Den Road Liquor Store
207338 54 SCHARBER&SONS Equipment Parts Fleet Operating
206860 53 HENNEPIN COUNTY ACCOUNTS RECEI Licenses&Taxes Fleet Operating
207033 52 DMX MUSIC Other Contracted Services Prairie Village Liquor Store
206743 51 SNAP-ON TOOLS Small Tools Fleet Operating
207323 51 PAPER DIRECT INC Office Supplies Customer Service
207398 50 BOHNSACK,SUE Mileage&Parking Senior Center Admin
207042 50 FILTRATION SYSTEMS Supplies-HVAC City Hall-CAM
206618 50 CHANG,ALICE Refunds Environmental Education
206632 50 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous City Council
206665 50 HILPIPRE,DEBORAH Refunds Environmental Education
206816 50 CARLSON,CHARLES Refunds Environmental Education
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206830 50 DIONNE,CHARLES Refunds Environmental Education
206941 50 RAMETTE,JIM Accounts Receivable Community Center Admin
207039 50 EMPLOYER HEALTH SERVICES LLC Employment Support Test Organizational Services
207126 50 NORTHWORKS OCCUPATIONAL HEALTH Employment Support Test Organizational Services
207388 50 ANDERSON,DEBBIE Refunds Environmental Education
207399 50 BOLD,PAULINE Instructor Service Outdoor Center
207403 50 CAREW,EDWARD Refunds Environmental Education
207487 50 MINNESOTA DEPARTMENT OF HEALTH Licenses&Taxes WAFTA
207506 50 PAULSON,CYNTHIA Refunds Environmental Education
207531 50 SAGERS,BRETT Refunds Environmental Education
206935 49 PRAIRIE LAWN AND GARDEN Equipment Parts Fleet Operating
206648 49 GINA MARIAS INC Operating Supplies Reserves
206903 49 MILLER,JOHN P Refunds Environmental Education
207461 49 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM
207445 48 HD SUPPLY FACILITIES MAINTENAN Operating Supplies City Hall-CAM
206705 48 MURRAY,JOHN Other Contracted Services Basketball
207047 47 FLYING CLOUD T/S#U70 Waste Disposal Park Maintenance
207337 47 ROSEMOUNT SAW&TOOL CO Equipment Repair&Maint Fleet Operating
207267 47 FORCE AMERICA Equipment Parts Fleet Operating
206809 45 BERRY COFFEE COMPANY Merchandise for Resale Concessions
207120 44 MULCAHY COMPANY INC Supplies-HVAC Fitness/Conference-Cmty Ctr
207028 43 CUSTOM HOSE TECH Equipment Parts Fleet Operating
207012 41 BRAUER& ASSOCIATES LTD Other Assets Capital Impr/Maint Fixed
206585 40 4 EVER EXERCISE EQUIPMENT REPA Equipment Repair&Maint Police
206865 40 HICKMAN,JON Instructor Service Outdoor Center
207587 40 STATE OF MINNESOTA Miscellaneous DWI Forfeiture
206963 38 UNLIMITED SUPPLIES INC Small Tools Fleet Operating
206905 37 MINNESOTA DEPARTMENT OF TRANSP Operating Supplies Street Maintenance
207448 37 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance
207419 37 DETLOFF MGMT AR Utility Water Enterprise Fund
207258 37 CRON,SUE Operating Supplies Ice Show
206758 36 TWIGG,DANIELLE Accounts Receivable Community Center Admin
206927 36 PARSONS,JACQUELINE Accounts Receivable Community Center Admin
207250 36 CHRISTENSEN,MARJORIE Accounts Receivable Community Center Admin
206811 36 BLOOMINGTON SECURITY SOLUTIONS Supplies-Security Den Road-EP items
207405 35 CARLSON,RAY Tuition Reimbursement/School Fire
207225 35 AMERICAN LASER LLC Operating Supplies Reserves
207271 35 GERST,JEFF Plumbing Permits General Fund
207044 35 FITZGERALD,MAUREEN Tuition Reimbursement/School Fitness Classes
207392 34 ASPEN MILLS Clothing&Uniforms Police
206881 34 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM
207486 34 MINN OFFICE OF ENTERPRISE TECH Other Contracted Services Police
206755 34 TOLL GAS AND WELDING SUPPLY Small Tools Fleet Operating
206947 33 SHRED-IT Office Supplies Community Center Admin
206848 32 GERTENS Conference Expense Park Maintenance
206740 32 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store
206978 32 WITT,BETH Accounts Receivable Community Center Admin
206849 30 GETTMAN COMPANY Misc Taxable Prairie Village Liquor Store
206825 30 CUSTOM HOSE TECH Equipment Parts Fleet Operating
206736 30 RUSTAD,NYRA Accounts Receivable Community Center Admin
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206773 30 WILLIAMS,DENNIS&BONNIE Deposits Community Center Admin
207380 30 MN SEEDING CONTRACTORS ASSOCI Conference Expense Engineering
206623 30 CROWN MARKING INC Refunds CDBG-Public Service
207103 28 MENARDS Equipment Parts Fleet Operating
206870 28 I-STATE TRUCK CENTER Equipment Parts Fleet Operating
206689 26 LOSEKE,MICHELLE Accounts Receivable Community Center Admin
207446 26 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Water System Maintenance
206748 26 STEINER,SHARON Special Event Fees Senior Center Programs
206701 25 MINNESOTA WATERS Dues&Subscriptions Storm Drainage
206780 25 WOMEN IN LEISURE SERVICES Dues&Subscriptions Arts
206789 25 WRIGHT COUNTY SHERIFF'S DEPT. Deposits Escrow
206933 25 POSTIC,REBECCA Refunds Environmental Education
207556 25 TWIN CITIES BUSINESS MONTHLY Dues&Subscriptions Economic Development
206845 23 FUNK,CYNTHIA S Other Contracted Services Volleyball
206906 23 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water System Maintenance
207309 23 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water System Maintenance
207383 23 AMERICA'S TEAM SALES,LLC Operating Supplies Ice Rink#1
206987 23 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
206727 22 QUICKSILVER EXPRESS COURIER Other Contracted Services Elections
207232 22 AT&T MOBILITY Pager&Cell Phone Park Maintenance
206861 22 HENNEPIN COUNTY TREASURER Licenses&Taxes Police
207061 21 HALLOCK COMPANY INC Equipment Parts Water Treatment Plant
206599 20 BELL,THOMAS Deposits Community Center Admin
206607 20 BORK,DANIELLE Deposits Community Center Admin
206610 20 BROWN,ARLENE Deposits Community Center Admin
206627 20 DEVARAKONDA,LAKSHMI Deposits Community Center Admin
206657 20 GUERTIN,MARJORIE Deposits Community Center Admin
206659 20 HANNAH,BARBARA Deposits Community Center Admin
206680 20 KRANTZ,DONALD Deposits Community Center Admin
206681 20 KRATZ,ROBERT Deposits Community Center Admin
206683 20 LAFFOND,JONATHAN Deposits Community Center Admin
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
206732 20 RENNEKE,JOSEPH Deposits Community Center Admin
206737 20 SANDVICK,DIANNE Deposits Community Center Admin
206750 20 SWANSON,BRUCE Accounts Receivable Community Center Admin
206752 20 TEMPLIN,ELIZABETH Deposits Community Center Admin
206753 20 THOMPSON,KATIE Deposits Community Center Admin
206764 20 VALIVETI,SIVAKIRAN Deposits Community Center Admin
206768 20 VIDMAR,ED Deposits Community Center Admin
206832 20 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous Economic Development
207281 20 HENNEPIN COUNTY TREASURER Printing Police
207393 20 ASSOCIATION OF RECYCLING MANAG Dues&Subscriptions Recycle Rebate
206885 20 KRAEMERS HARDWARE INC Repair&Maint.Supplies Water Metering
207304 19 METRO SALES INCORPORATED* Postage Customer Service
207308 19 MINNESOTA COUNTY ATTORNEYS ASS Printing Police
206900 19 METROPOLITAN FORD Equipment Parts Fleet Operating
207239 18 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General
206682 18 KUNTZE,JUNE Accounts Receivable Community Center Admin
206999 17 ASPEN MILLS Clothing&Uniforms Police
207214 17 UPS Equipment Repair&Maint Public Safety Communications
206706 16 MUSIC THEATRE INTERNATIONAL Operating Supplies Summer Theatre
207557 16 UNIFORMS UNLIMITED Clothing&Uniforms Police
206690 16 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating
206622 16 COMCAST Other Contracted Services Police
206598 15 BEATTIE,JOANNE Deposits Community Center Admin
206617 15 CERIDIAN Ceridian IT Operating
206678 15 KOCH,KAREN Deposits Community Center Admin
206880 15 JOHNSON,WAYNE Accounts Receivable Community Center Admin
206733 15 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
207089 14 KRAEMERS HARDWARE INC Supplies-General Bldg Fitness/Conference-Cmty Ctr
206826 14 DAHL,GAYLE Special Event Fees Red Hat
207025 13 COMCAST Operating Supplies Fire
206596 13 BATTERIES PLUS Operating Supplies Street Maintenance
206988 11 RICHFIELD,CITY OF Licenses&Taxes Fleet Operating
206822 11 COMCAST Operating Supplies Fire
206663 11 HENRICKSEN&COMPANY INC Supplies-Security Senior Center
206729 11 R&R SPECIALTIES OF WISCONSIN Repair&Maint.Supplies Ice Arena Maintenance
206676 10 JOHNSON,BRUCE Equipment Repair&Maint Senior Center Programs
206603 10 BERGREN,BETH Operating Supplies Internal Events
206669 10 IND SCHOOL DIST 272 Operating Supplies Internal Events
207115 9 MINNESOTA VALLEY ELECTRIC COOP Electric Riley Creek Woods
207526 9 R&R SPECIALTIES OF WISCONSIN Repair&Maint-Ice Rink Ice Arena Maintenance
207490 8 MINNESOTA WANNER COMPANY Operating Supplies Street Maintenance
206707 8 NARAYAN,GANAPATHY Accounts Receivable Community Center Admin
4167 8 VANCO SERVICES Bank and Service Charges Sewer Utility-General
207423 5 DOVER,RUTH Accounts Receivable Community Center Admin
207431 5 FISCHER,DELORES Accounts Receivable Community Center Admin
207539 5 SJOQUIST,PAM Accounts Receivable Community Center Admin
4147 5 VANCO SERVICES Bank and Service Charges Sewer Utility-General
206700 2 MINNESOTA WANNER COMPANY Equipment Parts Fleet Operating
4,246,576 Grand Total
City of Eden Prairie
Purchasing Card Payment Report
2/20/2011 Payment
Amount Explanation Vendor Account Description Business Unit
25 US-Shop Wash Fluid HOME DEPOT CREDIT SERVICES Lubricants&Additives Utility Operations-General
34 US-Radio Batteries BATTERIES PLUS Repair&Maint.Supplies Sewer System Maintenance
968 US-New Metal Locator POLLARD WATER Computers Water System Maintenance
64 US-Back Room Shelves HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
35 US-DOT Inspection Decals MINNESOTA STATE PATROL Licenses,Permits,Taxes Fleet Operating
120 US-Red Hat Luncheon RAINBOW FOODS INC. Special Event Fees Red Hat
32 US-Tour Food DUNN BROTHERS COFFEE Special Event Fees Trips
80 US-Lunch N Learn RAINBOW FOODS INC. Operating Supplies Classes/Programs/Events
17 US-Pop WALMART COMMUNITY Operating Supplies Senior Center Administration
273 US-Lunch"N Learn D BRIAN'S DELI&CATERING Special Event Fees Classes/Programs/Events
3 US-Napkins DOLLAR TREE STORES,INC. Operating Supplies Classes/Programs/Events
1 US-Movie REDBOX DVD Operating Supplies Classes/Programs/Events
25 US-Volley Ball Supplies FRATTALLONE'S/MINNETONKA ACE Operating Supplies Volleyball
8 US-Volley Ball Supplies ARROW ACE HOME Operating Supplies Volleyball
75 US-Volley Ball Supplies KRAEMERS HARDWARE INC Operating Supplies Volleyball
70 US-Volley Ball Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Volleyball
24 US-Volley Ball Supplies NORTHERN TOOL&EQUIPMENT Operating Supplies Volleyball
35 US-Volley Ball Supplies MENARDS Operating Supplies Volleyball
17 US-Volley Ball Supplies OFFICEMAX CREDIT PLAN Operating Supplies Volleyball
28 US-Shovels for Miller Park HOME DEPOT CREDIT SERVICES Operating Supplies Skating Rinks/Warming Houses
110 US-Exam Training Books MINNESOTA POLLUTION CONTROL AG Training Supplies Utility Operations-General
30 US-Radio Batteries BATTERIES PLUS Repair&Maint.Supplies Sewer System Maintenance
152 US-Lunch for CPR Train. DAVANNI'S PIZZA Repair&Maint.Supplies Utility Operations-General
181 US-Lunch for CPR Train. DAVANNI'S PIZZA Repair&Maint.Supplies Utility Operations-General
11 US-Batteries for Pagers HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer Utility-General
2 US-Meals at Green Expo MPLS CONVENTION CENTER Conference Expense Park Maintenance
12 US-Parking at Green Expo MPLSPARKING.COM Mileage&Parking Park Maintenance
9 US-Meals at Green Expo MPLS CONVENTION CENTER Conference Expense Park Maintenance
12 US-Parking at Green Expo MPLSPARKING.COM Mileage&Parking Park Maintenance
110 US-Pesticide Recertification NORTHERN GREEN EXPO Licenses,Permits,Taxes Park Maintenance
34 US-Pesticide Test Manuals UNIVERSITY OF MINNESOTA Licenses,Permits,Taxes Park Maintenance
91 US-Promotion Review Brd D'AMICO AND SONS Operating Supplies Fire
361 US-Office Supplies STAPLES Office Supplies Fire
105 US-Conference/Membership WOMEN IN LEISURE SERVICES Conference Expense Fire
247 US-Officer Develp.Class BUCA Operating Supplies Fire
261 US-Station#1 Picture Frame MICHAELS-THE ARTS&CRAFTS S Operating Supplies Fire
50 US-Membership Dues FBI-LEEDA Dues&Subscriptions Police
77 US-Membership Dues FBINAA Dues&Subscriptions Police
120 US-Membership Dues IACP Dues&Subscriptions Police
9 US-Parking at Seminar MPLSPARKING.COM Mileage&Parking Park Maintenance
20 US-Equipment Show Ticket NORTHERN GREEN EXPO Conference Expense Park Maintenance
17 US-Ice Auger Blades CABIN FEVER SPORTINGS GOODS Operating Supplies Park Maintenance
229 US-IAFC Annual Dues IAFCI Dues&Subscriptions Fire
63 US-Command Staff Meeting GREEN MILL Operating Supplies Fire
200 US-Annual Subscription SURVEYMONKEY.COM Dues&Subscriptions Fire
250 US-Security Conference HOMELAND SECURITY AND EMERGENC Conference Expense Fire
74 US-Standby Crew for Fire LATUFF'S PIZZERIA Operating Supplies Fire
85 US-Minute Taking Webiner MCMURRY'S CENTER FOR PROFESSIO Conference Expense Planning
85 US-Minute Taking Webiner MCMURRY'S CENTER FOR PROFESSIO Conference Expense City Council
485 US-Application R.Herron AMERICAN PLANNING ASSN Conference Expense Planning
21 US-Pre-paid-Investigat.Use VERIZON WIRELESS Pager&Cell Phone Police
33 US-Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
106 US-Shop Tools HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Park Maintenance
6 US-Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
7 US-Lake Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
91 US-Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
43 US-Shop Tools/Saw Blade HOME DEPOT CREDIT SERVICES Small Tools Park Maintenance
82 US-Lake Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
16 US-Ice Auger Cover/Guard GANDER MOUNTAIN Repair&Maint.Supplies Park Maintenance
115 US-Mailboxes-SnowDamage HOME DEPOT CREDIT SERVICES Equipment Parts Snow&Ice Control
49 US-Mailboxes-SnowDamage HOME DEPOT CREDIT SERVICES Equipment Parts Snow&Ice Control
14 US-Generator/Electric.Keys HANCE ACE HARDWARE Repair&Maint.Supplies Water Treatment Plant
634 US-Chlorine System Parts JASPER ENGINEERING&EQUIPMENT Equipment Parts Water Treatment Plant
76 US-Brass Nozzles SPRAYING SYSTEMS CO Equipment Parts Water Treatment Plant
35 US-Part for Ferric Pump PAYPAL INC Equipment Parts Water Treatment Plant
50 US-Mgr Interview Debrief(3) SANTORINIS Miscellaneous Administration
13 US-CityMgr Candidate Tour DUNN BROTHERS COFFEE Miscellaneous Administration
37 US-#1 City Overview JAKE'S CITY GRILL Miscellaneous Administration
17 US-Lunch at Conference LEGAL SEA FOODS Conference Expense Community Development Admin.
5 US-Transit to HUD Confer. MTBA Travel Expense Community Development Admin.
9 US-Luncheon Meeting JIMMY JOHNS Conference Expense Community Development Admin.
Amount Explanation Vendor Account Description Business Unit
72 US-Parking while at Confer. MSP AIRPORT Mileage&Parking Community Development Admin.
1 US-Transit to Airport MTBA Travel Expense Community Development Admin.
13 US-Breakfast-Conference CHARLES HOTEL Conference Expense Community Development Admin.
255 US-Public Finance Seminar PAYPAL INC Conference Expense Community Development Admin.
180 US-Membership Dues SOCIETY FOR HUMAN RESOURCE MAN Dues&Subscriptions Human Resources
64 US-Ceridian Training CRUMB GOURMET DELI Training Supplies Organizational Services
135 US-Human Resource Train. TWIN CITIES HUMAN RESOURCES AS Conference Expense Human Resources
112 US-Gift Cert.-Holiday Party EDEN PRAIRIE CENTER Operating Supplies Fire
66 US-Office Supp.-Station#3 OFFICEMAX CREDIT PLAN Operating Supplies Fire
167 US-Hopkins Stand-by Crew RUBY TUESDAY Operating Supplies Fire
196 US-Mtka Stand-by Crew RUBY TUESDAY Operating Supplies Fire
58 US-Clocks for Various Rms WARESDIRECT.COM Office Supplies Fire
20 US-Battery Cases TARGET Safety Supplies Fire
55 US-Office Supp.-Station#3 OFFICEMAX CREDIT PLAN Operating Supplies Fire
99 US-Copies for Classes FEDEX Training Supplies Fire
209 US-HVAC Parts-City/C.H.R. CARROLL PARTS Repair&Maint.Supplies City Hall-CAM
495 US-Annual Subscription TRACS FINANCIAL LLC Dues&Subscriptions Finance
40 US-UB Online Processing PAYPAL INC Bank and Service Charges Utility Operations-General
40 US-UB-Recurr.Credit Cards PAYPAL INC Bank and Service Charges Utility Operations-General
20 US-E-permit Web Security PAYPAL INC Equipment Repair&Maint IT Operating
1,934 US-Dec'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Building Surcharge General Fund
963 US-Dec'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund
709 US-Dec'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund
-72 US-Dec'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Other Revenue General Fund
120 US-Budget Train-T.Wilson GOVERNMENT FINANCE OFFICERS AS Conference Expense Finance
36 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
31 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions
118 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
81 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions
614 US-Café Supplies NEXT DAY GOURMET Operating Supplies Concessions
53 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
13 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
108 US-Café Supplies KERNEL CONCESSION SUPPLY Merchandise for Resale Concessions
7 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions
40 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
49 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
81 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions
41 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
168 US-Café Food SPORTS WORLD USA INC Merchandise for Resale Concessions
45 US-Café Food GREAT HARVEST BAKERY Merchandise for Resale Concessions
52 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
29 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions
32 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
26 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions
56 US-Café Food KERNEL CONCESSION SUPPLY Merchandise for Resale Concessions
13 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
39 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions
30 US-Café Food SPORTS WORLD USA INC Merchandise for Resale Concessions
33 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
13 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
25 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
23 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions
203 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions
32 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
29 US-Café Food GREAT HARVEST BAKERY Merchandise for Resale Concessions
24 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
7 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
108 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
145 US-Café Food SPORTS WORLD USA INC Merchandise for Resale Concessions
99 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
77 US-Café Food OFFICEMAX CREDIT PLAN Merchandise for Resale Concessions
23 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
917 US-Rental Skates SPORTS WORLD USA INC Capital Under$10,000 Ice Rink#1
23 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
95 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
52 US-Phone Charger VERIZON WIRELESS Repair&Maint.Supplies Utility Operations-General
204 US-Water Plant Supplies OLSEN CHAIN&CABLE Repair&Maint.Supplies Water System Maintenance
28 US-Water Plant Supplies FASTENAL COMPANY Repair&Maint.Supplies Water System Maintenance
495 US-Control Room Software ARVATO SYSTEMS Software Communications
99 US-City Mgr Interviews CRUMB GOURMET DELI Miscellaneous City Council
111 US-City Mgr Interviews D BRIAN'S DELI&CATERING Miscellaneous City Council
60 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow
35 US-SLUC Lunch-J.Jeremiah SENSIBLE LAND USE COALITION Miscellaneous Community Development Admin.
8 US-Water for Meetings RAINBOW FOODS INC. Miscellaneous City Council
Amount Explanation Vendor Account Description Business Unit
248 US-Council Workshop Food QDOBA MEXICAN GRILL Miscellaneous City Council
144 US-City Mgr Interviews JASON'S DELI Miscellaneous City Council
66 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow
60 US-Sunshine Fund FTD.COM Deposits Escrow
30 US-City Mgr Open House EDEN PRAIRIE COMMUNITY CENTER Miscellaneous City Council
278 US-Council Workshop Food LEEANN CHIN Miscellaneous City Council
64 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow
75 US-Sunshine Fund FTD.COM Deposits Escrow
9 US-Meeting-"Got Play" DUNN BROTHERS COFFEE Operating Supplies Recreation Administration
2 US-Meeting-"Got Play" DUNN BROTHERS COFFEE Operating Supplies Recreation Administration
12 US-Arts&Culture Meeting JJ'S COFFEE COMPANY&WINE BAR Operating Supplies Recreation Administration
52 US-DVD NRPA Conference Expense Recreation Administration
37 US-DVD NRPA Conference Expense Recreation Administration
47 US-DVD NRPA Conference Expense Recreation Administration
70 US-Dev.Wkshop-Obiiazor WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
105 US-Dev.Wkshop-B.Uting WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
70 US-Dev.Wkshop-Bohnsack WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
105 US-Dev Wkshop-Feltmann WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
3 US-Gas for Generator SUPER AMERICA Motor Fuels Storm Drainage
101 US-Shop Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water System Maintenance
100 US-Batteries for Flashers BATTERIES PLUS Repair&Maint.Supplies Storm Drainage
10 US-Spray License DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes Street Maintenance
175 US-Conference-S.Berg MINNESOTA RURAL WATER ASSOCIAT Tuition Reimbursement/School Utility Operations-General
350 US-Conf-Pitkenen/Carlson MINNESOTA RURAL WATER ASSOCIAT Tuition Reimbursement/School Utility Operations-General
50 US-North Expo Meal(3) SPIKE'S SPORTS BAR Conference Expense Park Maintenance
134 US-Recycling of Electronics AVISTA RECYCLING INC Operating Supplies Utility Operations-General
22 US-Shop Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Utility Operations-General
7 US-Radio Cabinet Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Utility Operations-General
41 US-Cabinet Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Utility Operations-General
51 US-Cabinet Supplies NORTHERN TOOL&EQUIPMENT Repair&Maint.Supplies Utility Operations-General
70 US-DevelopmentWorkshop WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
34 US-CD's for Camps-Parties KIDZBOPSHOP.COM Operating Supplies Arts Center
570 US-Easels from Grant BLICK ART MATERIALS Operating Supplies Arts Center
214 US-Play Care Supplies TARGET Operating Supplies Day Care
164 US-Activity Supplies WALMART COMMUNITY Operating Supplies Day Care
205 US-BDay party Supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
177 US-Craft Supplies DISCOUNT SCHOOL SUPPLY Operating Supplies Birthday Parties
200 US-Daily Theme Items DISCOUNT SCHOOL SUPPLY Operating Supplies Day Care
74 US-Puppet Theatre DISCOUNT SCHOOL SUPPLY Recreation Supplies Day Care
180 US-Shirts for B-Day Parties MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
101 US-Craft Supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
43 US-Concessions Receipts OFFICEMAX CREDIT PLAN Operating Supplies Concessions
31 US-Concessions Receipts OFFICE DEPOT CREDIT PLAN Operating Supplies Concessions
60 US-Register Tape AMAZON.COM Operating Supplies Community Center Admin
97 US-Holiday Theme Crafts ORIENTAL TRADING Operating Supplies Day Care
6 US-Facilities Return UPS STORE,THE Repair&Maint.Supplies Ice Arena Maintenance
6 US-Facilities Return UPS STORE,THE Repair&Maint.Supplies Ice Arena Maintenance
19 US-Error-Will Credit UPS STORE,THE Repair&Maint.Supplies Ice Arena Maintenance
157 US-Uniforms for Playcare LANDS END CORPORATE SALES Clothing&Uniforms Day Care
219 US-Tot Time Gym Supplies ORIENTAL TRADING Operating Supplies Gymnasium(CC)
101 US-Activity Supplies WALMART COMMUNITY Operating Supplies Day Care
335 US-Continuing Assessor Ed MINNESOTA CLE Conference Expense Assessing
252 US-2010 Statutes MINNESOTA'S BOOKSTORE Dues&Subscriptions Assessing
33 US-Critter Food&Supplies PETCO Operating Supplies Outdoor Center
17 US-Critter Food&Supplies PETCO Operating Supplies Outdoor Center
363 US-Dance Supplies ORIENTAL TRADING Operating Supplies Special Events&Trips
107 US-Rock on Ice KOWALSKI'S MARKET Operating Supplies Skating Rinks/Warming Houses
5 US-Beverage Cups WALGREEN'S#5080 Operating Supplies Skating Rinks/Warming Houses
70 US-DevelopmentWorkshop WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
63 US-Sesame Street Tickets TARGET CENTER Special Event Fees CC-Special Events&Trips
97 US-Bingo Prizes DOLLAR TREE STORES,INC. Operating Supplies CC-Special Events&Trips
129 US-Table Decorations ORIENTAL TRADING Operating Supplies Youth Programs Administration
2 US-Credit Next Statement THE ORIGINAL PANCAKE HOUSE Deposits Escrow
54 US-Leadership Train.Books BARNES&NOBLE Operating Supplies Youth Programs Administration
44 US-Dance Supplies CVS PHARMACY Operating Supplies Special Events&Trips
23 US-Dance Supplies DOLLAR TREE STORES,INC. Operating Supplies Special Events&Trips
15 US-Dance Supplies DOLLAR TREE STORES,INC. Operating Supplies Special Events&Trips
85 US-Attendant Rink Supplies WALGREEN'S#5080 Operating Supplies Skating Rinks/Warming Houses
75 US-D.O.T.Inspections MINNESOTA STATE PATROL Licenses,Permits,Taxes Fleet Operating
167 US-Flag Belt Set GOPHER Operating Supplies Touch Football
320 US-Volley Ball Antennas GOPHER Operating Supplies Volleyball
70 US-DevelopmentWorkshop WOMEN IN LEISURE SERVICES Conference Expense Recreation Administration
35 US-Adaptive Prog.Supplies FLAGHOUSE Recreation Supplies Therapeutic Rec Administration
69 US-Staff Training NETA Licenses,Permits,Taxes Fitness Classes
320 US-Swim Lesson Supplies RECREONICS Operating Supplies Pool Lessons
Amount Explanation Vendor Account Description Business Unit
135 US-Fitness Special Events WALMART COMMUNITY Operating Supplies Fitness Classes
47 US-Shipping of Supplies RECREONICS Operating Supplies Fitness Classes
164 US-Staff Training NETA Licenses,Permits,Taxes Fitness Classes
-47 US-Shipping Chrg Included RECREONICS Operating Supplies Fitness Classes
257 US-EPCC Pool Supplies EXCEL SPORTS SCIENCE INC. Operating Supplies Pool Lessons
99 US-Staff Training NETA Licenses,Permits,Taxes Fitness Classes
333 US-EquipmentStorage Cart S&S WORLDWIDE Operating Supplies Fitness Center
50 US-Music for Group Fitness YES FITNESS MUSIC Operating Supplies Fitness Classes
30 US-Instruction Training SILVERSNEAKERS FITNESS PROGRAM Tuition Reimbursement/School Fitness Classes
1,435 US-Oak Pt Lane Line Reel ADOLPH KIEFER&ASSOCIATES Operating Supplies Oak Point Operations
50 US-Fitness Instruc.Training SILVERSNEAKERS FITNESS PROGRAM Tuition Reimbursement/School Fitness Classes
250 US-Body Pump-MonthlyFee SCW FITNESS Licenses,Permits,Taxes Fitness Classes
217 US-1st Aid Supplies FIRST-AID-PRODUCT Operating Supplies Community Center Admin
35 US-Instruction Training NETA Tuition Reimbursement/School Fitness Classes
50 US-Booth at Career Fair MINNESOTA STATE UNIVERSITY Tuition Reimbursement/School Police
1,745 US-Train.Clase-7 Officers SOTA Tuition Reimbursement/School Police
156 US-Juvenile Officer Training HOLIDAY INN Tuition Reimbursement/School Police
856 US-Fleet TV BEST BUY Computers Public Works/Parks
69 US-Conf Call Software WEBEX COMMUNICATIONS Computers IT Operating
9 US-Phone for Police Dept AMAZON.COM Operating Supplies IT Telephone
19 US-Phone for Police Dept AMAZON.COM Operating Supplies IT Telephone
159 US-Projector Lamp PROJECTORQUEST Computers IT Operating
1,437 US-Laptop/Software-Fire BEST BUY Other Assets CIP-Bonds
112 US-Tools for Remodel HOME DEPOT CREDIT SERVICES Small Tools Sewer Utility-General
58 US-Tools for Remodel HOME DEPOT CREDIT SERVICES Small Tools Sewer Utility-General
35 US-Tools for Remodel HOME DEPOT CREDIT SERVICES Small Tools Sewer Utility-General
1 US-Tools for Remodel HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer Utility-General
-15 US-NSF Charge Reversible US BANK Bank and Service Charges Finance
33,334
City of Eden Prairie
Purchasing Card Payment Report
3/20/11 Purchasing Card Payment
Amount Explanation Vendor Account Description Business Unit
6 US-Pkg-Tree/Turf Seminar MPLSPARKING.COM Conference Expense Park Maintenance
13 US-Shipped radio,repair UPS STORE,THE Postage Sewer System Maintenance
6 US-Paint Tray Liners MENARDS Repair&Maint.Supplies Park Maintenance
17 US-Desicant GANDER MOUNTAIN Equipment Parts Fleet Operating
11 US-Valentines Brunch EDEN PRAIRIE COMMUNITY CENTER Special Event Fees Senior Center Programs
527 US-Valentines Brunch ANNIE'S CAFE Special Event Fees Senior Center Programs
17 US-Valentines Brunch ANNIE'S CAFE Special Event Fees Senior Center Programs
408 US-Senior Center Trip MINNESOTA ORCHESTRAL ASSOCIATI Special Event Fees Trips
71 US-Osteoarthritis Program RAINBOW FOODS INC. Operating Supplies Senior Center Programs
153 US-Red Hat Trip D B&COMPANY Special Event Fees Red Hat
32 US-St Patrick's Luncheon DOLLAR TREE STORES,INC. Special Event Fees Senior Center Programs
5 US-Driver's Safety Class WALGREEN'S#5080 Operating Supplies Senior Center Programs
11 US-Planting Class Supplies DOLLAR TREE STORES,INC. Operating Supplies Senior Center Programs
1,016 US-Employee Recognition BIAGGI'S RISTORANTE ITALIANO Miscellaneous Internal Events
13 US-Pop WALMART COMMUNITY Operating Supplies Senior Center Admin
7 US-Tape Measure HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Water System Maintenance
26 US-Flushing Maps MICHAELS-THE ARTS&CRAFTS S Office Supplies Water System Maintenance
-26 US-Maps returned MICHAELS-THE ARTS&CRAFTS S Office Supplies Water System Maintenance
32 US-Flushing Maps OFFICEMAX CREDIT PLAN Office Supplies Water System Maintenance
38 US-Office Supplies OFFICEMAX CREDIT PLAN Office Supplies Water System Maintenance
1,050 US-Wastewater conf. MINNESOTA RURAL WATER ASSOCIAT Conference Expense Utility Operations-General
592 US-Locator Repair Parts SCHONSTEDT INSTRUMENT COMPANY Equipment Repair&Maint Water Enterprise Fund
59 US-Dye Flour POLLARD WATER Repair&Maint.Supplies Storm Drainage
11 US-Drinking Fountain Supp. HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Park Maintenance
32 US-License Study Materials UNIVERSITY OF MINNESOTA Licenses,Permits,Taxes Park Maintenance
110 US-Aquatics Recertification UNIVERSITY OF MINNESOTA Operating Supplies Park Maintenance
47 US-Aerator Repair AERATION INDUSTRIES INTERNATIO Repair&Maint.Supplies Park Maintenance
165 US-Tree Inspector Recertif UNIVERSITY OF MINNESOTA Conference Expense Tree Disease
250 US-IAAI Conf-Tony Liddell MINNESOTA CHAPTER IAAI Conference Expense Fire
250 US-IAAI Conf-Scott Taylor MINNESOTA CHAPTER IAAI Conference Expense Fire
131 US-Hotel-MFSDA Confer. HOLIDAY INN Conference Expense Fire
95 US-Video Training Materials APWA Dues&Subscriptions Fleet Operating
525 US-Safety Inspector Course MRPA Conference Expense Park Maintenance
16 US-MNFAC Meeting SHAMROCKS Operating Supplies Fire
23 US-Chan Stand By MCDONALDS Operating Supplies Fire
200 US-Annual Subscription SURVEYMONKEY.COM Operating Supplies Fire
129 US-Pesticide Wkshop/Exam MN NURSERY&LANDSCAPE Licenses,Permits,Taxes Park Maintenance
10 US-Pesticide License MINNESOTA DEPARTMENT OF AGRICU Licenses,Permits,Taxes Park Maintenance
6 US-Pkg-Tree/Turf Seminar MPLSPARKING.COM Conference Expense Park Maintenance
12 US-Aerator Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance
48 US-Office Cubical Supplies OFFICE DEPOT CREDIT PLAN Office Supplies Park Maintenance
390 US-Education Conference INTERNATIONAL CODE COUNCIL Conference Expense Fire
1,498 US-Press Pump Parts BRAAS CO Equipment Parts Water Treatment Plant
390 US-Load Cells-Parts WEIGH-RITE SCALE CO,INC Equipment Parts Water Enterprise Fund
48 US-Chamber Chlorine Parts JASPER ENGINEERING&EQUIPMENT Equipment Parts Water Treatment Plant
26 US-Lunch with R.Getschow BIAGGI'S RISTORANTE ITALIANO Miscellaneous Parks Administration
6 US-Mtg with Rep.Stensrud CARIBOU COFFEE Miscellaneous Parks Administration
5 US-Board Meeting MPLSPARKING.COM Mileage&Parking Community Development Admin.
135 US-Conference-Lori Kerns TWIN CITIES HUMAN RESOURCES AS Conference Expense Human Resources
95 US-Membership-Lori Kerns TWIN CITIES HUMAN RESOURCES AS Conference Expense Human Resources
220 US-Retirement Gift-R,Olson HALLMARK INSIGHTS Employee Award Organizational Services
20 US-E-permit Web Security PAYPAL INC Equipment Repair&Maint IT Operating
40 US-UB Online Processing PAYPAL INC Bank and Service Charges Utility Operations-General
40 US-UB Recur.Credit Cards PAYPAL INC Bank and Service Charges Utility Operations-General
952 US-January Bldg Surcharge DEPT OF LABOR&INDUSTRY Building Surcharge General Fund
480 US-January Bldg Surcharge DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund
800 US-January Bldg Surcharge DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund
-45 US-January Bldg Surcharge DEPT OF LABOR&INDUSTRY Other Revenue General Fund
95 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
9 US-Ice Rink Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Ice Rink#1
68 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions
9 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
45 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
51 US-Pro-shop Vending SPORTS WORLD USA INC Merchandise for Resale Concessions
34 US-Café Food GREAT HARVEST BAKERY Merchandise for Resale Concessions
9 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
103 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
28 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions
26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
45 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions
33 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
13 US-Office Supplies OFFICEMAX CREDIT PLAN Operating Supplies Ice Rink#1
Amount Explanation Vendor Account Description Business Unit
51 US-Gym Rackets TARGET Operating Supplies Community Center Admin
21 US-Café Food TARGET Merchandise for Resale Concessions
38 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
61 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions
113 US-Pro Shop Vending SPORTS WORLD USA INC Merchandise for Resale Concessions
79 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
97 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions
33 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
205 US-Café License HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes Concessions
394 US-EPCC Pool License HENNEPIN COUNTY TREASURER Licenses,Permits,Taxes Pool Operations
26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions
40 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions
3 US-Café Food HOLIDAY STATION STORES INC Merchandise for Resale Concessions
106 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions
122 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions
77 US-Disc NAPA AUTO PARTS Repair&Maint.Supplies Sewer System Maintenance
9 US-Vacter Switch NAPA AUTO PARTS Equipment Parts Sewer System Maintenance
26 US-Shop Supplies FASTENAL COMPANY Repair&Maint.Supplies Sewer System Maintenance
55 US-Conference Dinner PERKINS Conference Expense Utility Operations-General
82 US-Shop Supplies MENARDS Repair&Maint.Supplies Sewer System Maintenance
19 US-Meet and Greet PRAIRIE ALE HOUSE Conference Expense Economic Development
100 US-Foundation Event EDEN PRAIRIE FOUNDATION Conference Expense Economic Development
2,010 US-Website Error Service SITEIMPROVE,INC Other Contracted Services Communications
45 US-Camera Supplies BEST BUY Video&Photo Supplies Fire
43 US-Sunshine Fund BARNES&NOBLE Deposits Escrow
38 US-Lunch Mtg.J.Lotthammer SENSIBLE LAND USE COALITION Miscellaneous Administration
38 US-Lunch Mtg.J.Jeremiah SENSIBLE LAND USE COALITION Miscellaneous Community Development Admin.
60 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow
2,778 US-Employee Serv.Awards HALLMARK INSIGHTS Employee Award Internal Events
219 US-Council WorkshopFood DAVANNI'S PIZZA Miscellaneous City Council
60 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow
89 US-Commision Interviews CRUMB GOURMET DELI Miscellaneous City Council
39 US-Employee Award Plaques OFFICE DEPOT CREDIT PLAN Office Supplies Administration
238 US-Council WorkshopFood JASON'S DELI Miscellaneous City Council
60 US-Sunshine Fund FTD.COM Deposits Escrow
35 US-Barricade Repair Suppl HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Storm Drainage
20 US-Barricade Repair Suppl OFFICEMAX CREDIT PLAN Repair&Maint.Supplies Storm Drainage
5 US-Barricade Repair Suppl OFFICEMAX CREDIT PLAN Repair&Maint.Supplies Storm Drainage
36 US-Barricade Torch MENARDS Repair&Maint.Supplies Storm Drainage
37 US-Barricade/Tools MENARDS Repair&Maint.Supplies Storm Drainage
191 US-Motel-Water School HOLIDAY INN Travel Expense Utility Operations-General
191 US-Motel-Water School HOLIDAY INN Travel Expense Utility Operations-General
191 US-Motel-Water School HOLIDAY INN Travel Expense Utility Operations-General
10 US-Mtgw/Arts/CultureComm JJ'S COFFEE COMPANY&WINE BAR Miscellaneous Recreation Admin
201 US-Staff Resource Materials LIVE DYNAMITE Operating Supplies Recreation Admin
59 US-Gold Medal Award Appl UPS STORE,THE Postage Recreation Admin
90 US-Officers Training BUCA Operating Supplies Fire
200 US-Paint Diffuser Parts QUICK TURN POWDER COATING INC Equipment Repair&Maint Water System Maintenance
134 US-Water School Dinner GRANITE CITY FOOD&BREWERY Travel Expense Utility Operations-General
123 US-Office Supplies/Book OFFICEMAX CREDIT PLAN Office Supplies Water Treatment Plant
175 US-MRWA Conf-M.Albert MINNESOTA RURAL WATER ASSOCIAT Tuition Reimbursement/School Utility Operations-General
15 US-Dinner-Water School PERKINS Tuition Reimbursement/School Utility Operations-General
40 US-Dinner-Water School(3) OLD COUNTRY BUFFETT Tuition Reimbursement/School Utility Operations-General
162 US-Dinner-Water School(9) GRANITE CITY FOOD&BREWERY Tuition Reimbursement/School Utility Operations-General
286 US-Motel-Water School HOLIDAY INN Tuition Reimbursement/School Utility Operations-General
191 US-Motel-Water School HOLIDAY INN Tuition Reimbursement/School Utility Operations-General
26 US-Breakfast-Water School HOLIDAY INN Tuition Reimbursement/School Utility Operations-General
12 US-Supplies for Truck 708 MENARDS Repair&Maint.Supplies Sewer Liftstation
220 US-Const.Bulletin Renewal CONSTRUCTION BULLETIN Dues&Subscriptions Engineering
106 US-Small Grinder Repair HOME DEPOT CREDIT SERVICES Small Tools Park Maintenance
185 US-Work Shop Tools MENARDS Small Tools Park Maintenance
33 US-Teee Maintenance MENARDS Operating Supplies Park Maintenance
9 US-Mower Repair HOME DEPOT CREDIT SERVICES Equipment Repair&Maint Park Maintenance
165 US-Picnic Table Repair SHERWIN WILLIAMS CO Repair&Maint.Supplies Park Maintenance
106 US-Picnic Table Repair MENARDS Repair&Maint.Supplies Park Maintenance
702 US-Picnic Table Repair MENARDS Repair&Maint.Supplies Park Maintenance
-359 US-Returned Lumber MENARDS Repair&Maint.Supplies Park Maintenance
250 US-Homeland Security Conf GOVERNMENT TRAINING SERVICE Tuition Reimbursement/School Police
135 US-Mailbox-Crescent Ct MAILBOX I EXCHANGE Operating Supplies General Fund
15 US-Welding Shop Tool HOME DEPOT CREDIT SERVICES Operating Supplies Street Maintenance
250 US-Mailbox Posts WHITEHALL PRODUCTS Equipment Repair&Maint Water System Maintenance
29 US-Mailbox Posts WHITEHALL PRODUCTS Equipment Repair&Maint Water Enterprise Fund
Amount Explanation Vendor Account Description Business Unit
130 US-Lift Station Storage Bins MENARDS Repair&Maint.Supplies Sewer Liftstation
167 US-HVAC Parts SPRUNG TRAINING SYSTEM/SERVICE Operating Supplies Facilities Staff
99 US-HVAC Parts WATER HEATERS ONLY LLC Repair&Maint.Supplies Riley House
4 US-Art Class Glue MICHAELS-THE ARTS&CRAFTS S Operating Supplies Arts Center
117 US-Office Ink OFFICEMAX CREDIT PLAN Operating Supplies Arts Center
6 US-Buckets for Glaze HOME DEPOT CREDIT SERVICES Operating Supplies Arts Center
150 US-Performance Rights DRAMATIC PUBLISHING Operating Supplies Theatre Initiative
128 US-Easel Extensions BLICK ART MATERIALS Operating Supplies General Fund
9 US-Parking UNIVERSITY OF MINNESOTA Mileage&Parking Arts Center
33 US-Volunteer Tracking Sery VOLGISTICS Other Contracted Services Recreation Admin
18 US-Theater Scripts DRAMATIC PUBLISHING Operating Supplies Theatre Initiative
20 US-Clay Camp Snacks RAINBOW FOODS INC. Operating Supplies Arts Center
17 US-Paint Brushes BLICK ART MATERIALS Operating Supplies Arts Center
29 US-Hair Dryers WALGREEN'S#5080 Operating Supplies Community Center Admin
632 US-Ink&Membership Cards TRANSACT TECHNOLOGIES,INC. Office Supplies Community Center Admin
23 US-Reimbursed-Personal TARGET Deposits Escrow
237 US-Locker Room Hair Dryers AMAZON.COM Operating Supplies General Fund
93 US-Sheets for Capes TARGET Operating Supplies Birthday Parties
75 US-T-shirts for Parties MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
5 US-B-Day Party Supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
11 US-B-Day Party Supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Birthday Parties
-34 US-Credited Tax Charge PRICEWATERHOUSECOOPERS LLP Dues&Subscriptions Assessing
185 US-Wkshop/Test-D.Buswell MAAO Conference Expense Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
75 US-MAAO Dues MAAO Dues&Subscriptions Assessing
10 US-Renew Spray License DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes Street Maintenance
7 US-Pkg-Tree/Turf Seminar MPLSPARKING.COM Conference Expense Park Maintenance
8 US-Clips HOME DEPOT CREDIT SERVICES Equipment Repair&Maint Park Maintenance
17 US-Critter Supplies&Food PETCO Operating Supplies Outdoor Center
83 US-Gas for Trip P J'S Program Trips Outdoor Center
16 US-Critter Supplies&Food PETCO Operating Supplies Outdoor Center
89 US-Priaire Fest Regathering PIZZA HUT Operating Supplies Youth Programs Admin
15 US-WILS Profess.Develop. HOLIDAY STATION STORES INC Operating Supplies Youth Programs Admin
20 US-Emplooyee Giftcard WALGREEN'S#5080 Operating Supplies Skating Rinks/Warming Houses
-2 US-Refund US BANK Deposits Escrow
22 US-WILS Meeting Fee WOMEN IN LEISURE SERVICES Operating Supplies Youth Programs Admin
157 US-Camps/Prg Resources AAHPERD Operating Supplies General Fund
45 US-Disney on Ice TARGET CENTER Special Event Fees Special Events&Trips
45 US-Disney on Ice TARGET CENTER Special Event Fees Special Events&Trips
51 US-Around Town Program TARGET Operating Supplies SC-Around Town
17 US-Around Town Program TARGET Operating Supplies SC-Around Town
-13 US-Around Town Program TARGET Operating Supplies SC-Around Town
22 US-Adaptive/General Suppl TARGET Operating Supplies Therapeutic Rec Admin
49 US-Saturday Night Out TARGET Operating Supplies SC-Saturday Night Out
30 US-Instructor Training SILVERSNEAKERS FITNESS PROGRAM Tuition Reimbursement/School Fitness Classes
30 US-Instructor Training SILVERSNEAKERS FITNESS PROGRAM Tuition Reimbursement/School Fitness Classes
3 US-Group Fitness Equip. POWER SYSTEMS Operating Supplies Fitness Classes
36 US-Group Fitness Equip. POWER SYSTEMS Operating Supplies Fitness Classes
73 US-Lesson Supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Pool Lessons
250 US-Body Pump-MonthlyFee SCW FITNESS Licenses,Permits,Taxes Fitness Classes
250 US-FTO Supervision Train. ATOM Tuition Reimbursement/School Police
43 US-Dept Training GINA MARIAS INC Training Supplies Police
179 US-Superviosr Team Bldg. FRED PRYOR SEMINARS Tuition Reimbursement/School Police
602 US-Airfare-E.African Conf. DELTA AIR Tuition Reimbursement/School Police
602 US-Airfare-E.African Conf. DELTA AIR Tuition Reimbursement/School Police
20 US-Agent Fee DELTA AIR Tuition Reimbursement/School Police
20 US-Agent Fee DELTA AIR Tuition Reimbursement/School Police
675 US-Training NTOA Tuition Reimbursement/School Police
675 US-Training NTOA Tuition Reimbursement/School Police
98 US-Charge to be Credited MARRIOTT HOTELS Deposits Escrow
-98 US-Credit MARRIOTT HOTELS Deposits Escrow
25 US-Electronic Device Train. PATC Tuition Reimbursement/School Police
69 US-Confer.Call Software WEBEX COMMUNICATIONS Computers IT Operating
-115 US-Training Credit ANOKA TECHNICAL COLLEGE Conference Expense IT Operating
-115 US-Training Credit ANOKA TECHNICAL COLLEGE Conference Expense IT Operating
1 US-Plug-Hydrant Truck MENARDS Repair&Maint.Supplies Water System Maintenance
7 US-Spray Paint HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Utility Operations-General
69 US-Paint for Locker HIRSHFIELD'S Repair&Maint.Supplies Utility Operations-General
279 US-HydrantTruck HoseReel NORTHERN TOOL&EQUIPMENT Equipment Parts Water System Maintenance
31 US-Small Tools NORTHERN TOOL&EQUIPMENT Small Tools Water System Maintenance
30,618 Report Total
CITY COUNCIL AGENDA DATE:
SECTION: Reports of Council Members April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.A.1.
City Council Reader's Digest Donation
Requested Action
Move to: Accept the donation from Readers Digest in the amount of$1,000.
Synopsis
The Reader's Digest"We Hear You America"made a stop at City Center on April 13 to present
a$1,000 "stimulus"to the City.Reader's Digest hit the road for a 100-city RV tour on a journey
designed to showcase the "Best in America" in January. The cross-country trek is taking the RV
through 100 towns in 100 days, providing promotional and financial stimulus to help cities
counter the quality of life cuts triggered by the economic downturn.
CITY COUNCIL AGENDA DATE:
SECTION: Report of the City Manager April 19, 2011
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.1.
Rick Getschow, Office of the Earl Willford Labor Management
City Manager Cooperation and Partnership Award
Requested Action
No Action Requested. This is an information item.
Synopsis
On Wednesday, April 13, the City of Eden Prairie received the Earl Willford Labor Management
Cooperation and Partnership Award. Each year the Twin City Area Labor Management Council
(TCLMC)presents this award at their annual meeting. This Award is named to honor the
memory and work of Earl Willford, who was the Director of the Twin City Area Labor
Management Council Labor Management Programs at the Minnesota Bureau of Mediation
Services.
At the Council meeting I will provide a brief summary of the award we have received for this
year.
CITY COUNCIL AGENDA DATE:
April 19, 2011
SECTION: Report of the Community Development Director
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.C.1.
Janet Jeremiah, Community Approve the Modification of the Housing Rehab
Development Director Loan Repayment Agreement
Jeanne Karschnia
Housing and Community
Services
Requested Action
Move to approve the modification of the Housing Rehab Loan Repayment Agreement, which
eliminates the 5% interest rate.
Background
For over 20 years the City's Housing Rehab Loan program included a 5% simple interest rate which
accrued for a p eriod often years. S taff is recommending eliminating the interest as it is no longer
competitive and may b e stifling homeowner p articipation b ecause lower interest rates are available
elsewhere. A lso, t he value of t he r epairs a nd i mprovements ( e.g., new r oof s hingles)t end t o
depreciate over time, while th e interest results i n a hi gher r epayment than the cost of the original
rehabilitation.
The Rehab Loan Program utilizes federal CDBG funds and repayments from previous loans. There
are currently 72 rehab loans open. O f those, 15 no longer accrue interest. The remaining 57 would
cease accruing interest as of the date of Council action. Rehab loan holders would be notified of the
change i n the t erms and as ked t o s ign a 1 oan m odification s tatement. T he R epayment A greement
would be modified to eliminate the accrual of interest. Future loans would not be subject to interest.
A comparison of rehab loan programs:
Housing Rehabilitation Loan Programs
Maximum Interest Forgivable
Eden Prairie $30,000.00 5% No
Minnetonka $20,000.00 0% Yes/10yrs
Plymouth $20,000.00 0% Yes/20yrs
Bloomington $35,000.00 5% No
Richfield $30,000.00 0% No
Woodbury $25,000.00 3% No
St Louis Park $20,000.00 0% Yes/15yrs
Attachments:
Updated Agreement
Modification Document
CITY OF EDEN PRAIRIE
HOUSING REHABILITATION DEFERRED LOAN PROGRAM
REPAYMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of ,
20 , by and between
(hereinafter referred to as "Borrower"), and the City of Eden Prairie,
a body corporate and politic of the State of Minnesota, having its principal office at 8080 Mitchell
Road, Eden Prairie, Minnesota 55344, (hereinafter referred to as "Lender").
WHEREAS, Lender has loaned to Borrower by paying
($ ) dollars, on Borrower's behalf as a loan for rehabilitation work on
existing residential housing owned and occupied by Borrower(hereinafter referred to as "the loan"),
the receipt and sufficiency of which is hereby acknowledged by Borrower,primarily to improve the
conditions relating to health, safety, and energy efficiency of said housing, or to provide essential
accessibility improvements, said real estate being legally described in Exhibit A attached; and
WHEREAS, in accordance with the provisions of said Minnesota Statutes, Borrower and
Lender desire to set forth herein the provisions for Borrower's repayment of the Loan, and to provide
for securing said repayment with a mortgage on the property described below(hereinafter referred to as
"the Lien").
NOW, THEREFORE, in consideration of said Loan and in accordance with Minnesota Statutes,
the parties hereto do hereby agree as follows:
1
1. Borrower covenants and agrees with Lender to pay to the order of Lender the principal sum of the
Loan, at the office of the Lender, or at such other place as Lender may designate in writing delivered or
mailed to the Borrower,upon the occurrence of any of the following events:
a. If the real estate hereinafter described is sold,transferred, or otherwise conveyed(whether by
deed, contract for deed, or otherwise); and whether voluntary or involuntary, either while the
Borrower is living or by reason of the death of the Borrower(excluding the transfer of said
property by operation of law or devised to a surviving Borrower joint tenant or former tenant
in common, for so long as s aid surviving Borrower j oint tenant, devisee or owner occupies
said property as his or her principal place of residence; or
b. If the real estate described below ceases for any reason to be the Borrower's principal place of
residence.
Repayment of the Loan as required under the terms of this paragraph 1 shall be made to Lender
not later than the date of closing of the sale,transfer or other conveyance referred to in paragraph 1(a),
above, or the date upon which the real estate ceases to be the Borrower's principal place of residence as
provided in paragraph 1(b)thereof,whichever is earlier.
Not withstanding anything in t his A greement t o t he c ontrary. B orrower a grees f o r epay t he
principal sum of the loan on (the
thirtieth anniversary date), unless Borrower and Lender agree in writing to extend the Loan and the
Lien.
2. In a ddition to the principal sum of the 1 oan,B orrower agrees t o p ay interest if: (i) the
Borrower i s i n de fault unde r a ny of t he terms a nd c onditions of t his a greement, (ii) breaches an y
representations or covenants in this agreement, or(iii) if any representation or covenant made Borrower in
connection herewith shall prove at any time to be, in any material respect, incorrect or misleading as of
the date made. Interest shall accrue on the unpaid balance of the loan from the date of the default until the
loan is repaid in full. Simple interest at the rate of 5%per annum shall be charged.
3. Borrower represents and covenants with L ender t hat B orrower i s eligible for the Loan
under the following conditions:
a. The property described below is owned by and is the principal residence of the Borrower as of
the date of the Loan, and the Borrower has no present intention to rent the said property, or to
sell, assign, or transfer the interest of the Borrower in said property to another; and
b. The proceeds of the Loan will be used only for alterations,repairs, or improvements on or in
connection with the property described below,primarily to improve the conditions relating to
health, s afety, or energy e fficiency of the dwelling 1 ocated t hereon, or t o provide e ssential
accessibility improvements thereto; and
c. Borrower h as ma de n o ma terial mis statement o f f act in connection with Borrower's
application for the Loan; and
2
d. Borrower specifically co venants an d ag rees w ith L ender t hat B orrower's b reach of the
provisions of t his paragraph 3 c onstitutes an e vent requiring repayment of the Loan i n the
manner provided in paragraph 1 and payment of interest in the manner provided in paragraph
2, and a n e vent of de fault pe rmitting foreclosure of t he L ien i n t he m anner pr ovided in
paragraph 6.
e. Borrower further specifically covenants that the representations and covenants set forth in or
made pursuant to this Agreement will remain operative and in full force and effect, and shall
survive de livery of and payment of the Loan, and s hall be binding upon a nd i nure t o the
benefit of the Borrower and Lender and theirs successors and assigns.
4. As security for the Borrower's personal covenant and obligation for repayment as herein
provided, and subject t o the terms and conditions oft his Agreement, B orrower hereby g rants, and the
Lender s hall an d h ereby d oes h ave, a 1 ien o n t he r eal estate hereinafter described, together with all
hereditament and appurtenances thereto, in the full amount necessary to satisfy such repayment obligation
and the cost, including reasonable attorney's fees of collecting the same. The said real estate subject to
said lien is situated in Hennepin County, Minnesota, and is legally described as Exhibit A attached.
5. Borrower shall give written notice to Lender 30 days prior to the date of the closing of any
sale, transfer, or other conveyance of the property or the date upon which said property ceases to be the
Borrower's principal place of residence.
6. In the event Borrower or his/her heirs, executors, or representatives shall fail or refuse to
make a required payment within said limited period, or otherwise or in any way be in default under the
terms and conditions of this Agreement,the Borrower confers upon the Lender the option of declaring all
sums then owing by the Borrower immediately due and payable without notice and confesses judgement
in said amount, and hereby authorizes and empowers the Lender to enter said judgment and to foreclose
this Lien by judicial proceedings or to sell the liened premises at public auction and convey the same to
the purchaser in fee simple in accordance with the statute, and out of the moneys arising from such sale to
retain all sums secured hereby,with interest and all legal costs and charges of such foreclosure and the
maximum attorney's fee permitted by law,which costs, charges and fees the Borrower herein agrees to
pay.
The Borrower and Lender further agree as follows:
a. Borrower s hall be furnished a c onformed c opy of t his A greement a t the time of
execution or after recordation.
b. Upon de fault of a ny c ovenant or a greement by B orrower unde r t he t erms of this
Agreement, L ender pr for t o foreclosure s hall m ail not ice t o B orrower a s pr ovided
herein specifying (i) the nature of the default by the Borrower, (ii)the action required
to cure such default, (iii) a date, if such default is capable of being cured by Borrower,
not less then thirty(30)days from the date the notice is mailed to Borrower by which
such default, if capable of being cured,must be cured; and(iv)that failure to cure such
default on or before the date specified in the notice may result in acceleration of the
sum secured by this Mortgage and sale of the mortgaged premises.
3
c. The notice s hall further i nform B orrower of t he r ight, i f a ny,t o r einstate of ter
acceleration and the right to bring a court action to assert the nonexistence of a default
or any other defense of the Borrower to acceleration and sale.
d. In addition to any notice required under applicable law to be given in another manner,
(i) any notice of the Borrower provided for this Agreement shall be given by mailing
such notice by certified mail addressed to the B orrower at the address of the liened
premises, or at such other address as the Borrower may designate by notice in writing
to the Lender as provided herein, and (ii) any notice to the Lender shall be given by
certified mail, return receipt requested, to Lender at the address of the city on page one
of t his A greement, or t o such of her a ddress a s L ender m ay de signate by notice in
writing t o t he B orrower a s pr ovided he rein. A ny not ice pr ovided f or in this
Agreement shall be deemed to have been given to Borrower or Lender when given in
the manner designated herein.
7. Check one of the following:
a. Borrower is the fee owner of the property described in Exhibit A.
b. Borrower is purchasing the property described in Exhibit A by a contract for deed as
the vendee. is the contract for
deed vendor. The contract for deed vendor agrees to be bound by all of the terms and
conditions contained in this Agreement.
8. This Agreement shall run with the aforementioned real estate and shall inure to the benefit
of and be binding upon the parties hereto and their respective heirs, executors,representatives, successors
and assigns. Wherever used,the singular number shall include the plural, and the plural and singular. All
covenants and agreements of the Borrower shall be joint and several.
9. In the event that any provision or clause of this Agreement shall conflict with applicable
law, s uch c onflict s hall not a ffect the of her pr ovisions of t his A greement w hich c an be g iven effect
without the conflicting pr ovisions, and t o this end the provisions of the Agreement are declared t o be
severable.
CITY OF EDEN PRAIRIE
MAYOR, CITY OF EDEN PRAIRIE
OWNER(S) CITY MANAGER, CITY OF EDEN PRAIRIE
4
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on by .
Notary Public
Hennepin County,Minnesota
My Commission Expires:
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on by .
Notary Public
Hennepin County,Minnesota
My Commission Expires:
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on by as Mayor of the
City of Eden Prairie and by as City Manager of the City of Eden Prairie.
Notary Public
Hennepin County,Minnesota
My Commission Expires:
5
This instrument was drafted by:
Gregerson, Rosow,Johnson&Nilan, LTD.
1600 Park Building
650 Third Avenue South
Minneapolis, MN 55402-4337
(612) 338-0755
This instrument is exempt from registration tax under Section M.S. 287.04(f)of Minnesota Statutes.
6
CITY OF EDEN PRAIRIE
HOUSING REHABILITATION DEFERRED LOAN PROGRAM
FIRST AMENDMENT TO REPAYMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of ,
20 , by and between
(hereinafter referred to as "Borrower"), and the City of Eden Prairie,
a body corporate and politic of the State of Minnesota, having its principal office at 8080 Mitchell
Road, Eden Prairie, Minnesota 55344, (hereinafter referred to as "Lender").
WHEREAS, Lender has loaned to Borrower by paying
($ ) dollars, on Borrower's behalf as a loan for rehabilitation work on
existing residential housing owned and occupied by Borrower(hereinafter referred to as "the Loan"),
the receipt and sufficiency of which is hereby acknowledged by Borrower,primarily to improve the
conditions relating to health, safety, and energy efficiency of said housing, or to provide essential
accessibility improvements, said real estate being legally described in Exhibit A attached; and
WHEREAS, Borrower and Lender desire to amend the Repayment Agreement dated
(the "Repayment Agreement")to modify Borrower's obligation to pay
interest.
NOW, THEREFORE, in consideration of said Loan, the parties hereto do hereby agree as
follows:
1
1. From and after April 19, 2011,no interest shall continue to accrue unless Borrower fails to repay
the Loan or breaches any of the covenants of the Repayment Agreement.
2. Except as modified herein,the Repayment Agreement shall remain in full force and effect.
CITY OF EDEN PRAIRIE
By
ITS MAYOR
By
OWNER(S) ITS CITY MANAGER
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on by .
Notary Public
Hennepin County,Minnesota
My Commission Expires:
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me on by .
Notary Public
Hennepin County,Minnesota
My Commission Expires:
2
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before m e on by
as Mayor of the City of Eden Prairie and by
as City Manager of the City of Eden Prairie.
Notary Public
Hennepin County,Minnesota
My Commission Expires:
This instrument was drafted by:
Gregerson, Rosow,Johnson&Nilan, LTD.
1600 Park Building
650 Third Avenue South
Minneapolis, MN 55402-4337
(612) 338-0755
This instrument is exempt from registration tax under Section M.S. 287.04(f)of Minnesota Statutes.
1610.116-Housing Rehabilitation Program\Form Agreement\Housing Rehabilitation Deferred Loan Program-Eliminate Interest 2011 04 12 rev SBG.doc
3