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HomeMy WebLinkAboutCity Council - 02/01/2011 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, FEBRUARY 1, 2011 CITY CENTER 5:00—6:25 PM, HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet Jeremiah, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters I. COMMUNITY SURVEY RESULTS PRESENTATION Council Chamber II. OPEN PODIUM III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,FEBRUARY 1, 2011 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/ CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. COMMUNITY SURVEY RESULTS B. STATE OF THE CITY V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 18, 2011 B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 18, 2011 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. HERITAGE PRESERVATION COMMISSION VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION DECLARING CITY'S OFFICIAL INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES OUT OF THE PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS C. ACCEPT HOMELAND SECURITY GRANT FOR THE AMOUNT OF $30,000 CITY COUNCIL AGENDA February 1, 2011 Page 2 IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Budget Advisory Commission Work Plan C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: January 28, 2011 TO: Mayor and City Council FROM: Jay Lotthammer, Interim City Manager RE: City Council Meeting for Tuesday, February 1, 1011 TUESDAY, FEBRUARY 1, 2011 7:00 PM, COUNCIL CHAMBER I. ROLL CALL /CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name,phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. IV. PROCLAMATIONS/PRESENTATIONS A. COMMUNITY SURVEY RESULTS A representative from Decision Resources will provide an overview of the Community Survey results. B. STATE OF THE CITY Interim City Manager Jay Lotthammer will give a short presentation on the State of the City. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 18, 2011 B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 18, 2011 ANNOTATED AGENDA February 1,2011 Page 2 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. HERITAGE PRESERVATION COMMISSION A member of the Heritage Preservfion Commission will provide an update on the commission's activities. VIII. CONSENT CALENDAR MOTION: Move approval of items A-C on the Consent Calendar. A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION DECLARING CITY'S OFFICIAL INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES OUT OF THE PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS C. ACCEPT HOMELAND SECURITY GRANT IN THE AMOUNT OF $30,000 IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Move approval of the Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Budget Advisory Commission Work Plan Synopsis: At the January 18, 2011, City Council Workshop staff outlined a proposed budget process and a timeline for the Council and Budget Advisory Commission. Staff also received feedback from City Council Members on the desired role and guidelines for the Budget Advisory Commission. Considerable discussion surrounded the need for clarity of the role of the BAC and the importance of information being shared with the City Council and BAC members. The importance of clarity has been expressed by Council Members, Staff and Budget Advisory Commission Members. ANNOTATED AGENDA February 1,2011 Page 3 Staff is recommending that the initial phase of the work plan for the BAC is to review and provide feedback on funding methods for the Capital Improvement Program (CIP). The CIP and the operating budget are two important methods for determining and fulfilling city programs, services and infrastructure protection. The CIP has multiple potential funding methods that have different impacts to city operations and residents. In recent years, methods for and amount of funding required for the CIP has been debated amongst Council Members. Researching the advantages and disadvantages of different funding methods will provide the City Council with information to make decisions related to the 2012/13 CIP and operating budget. MOTION: Move to direct staff to work with Budget Advisory Commission to implement a work plan that initially focuses on funding methods for the Capital Improvement Program. Staff shall also: • Schedule a joint meeting between the City Council and the BAC in April 2011; and • Ensure all information that is shared with the BAC will also be shared with the City Council; and • Direct the BAC to give advantages and disadvantages as the framework of their recommendations; and • Provide the City Council with the opportunity to redefine the work plan and redirect the BAC throughout the year C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. ITEM NO.: VI.A UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, JANUARY 18, 2011 CITY CENTER 5:00—6:25 PM,HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet Jeremiah, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters I. COUNCIL DISCUSSION OF BUDGET ADVISORY COMMISSION WORK PLAN Mayor Tyra-Lukens called the meeting to order at 5:35 p.m. Tyra-Lukens asked if other Council Members are interested in applying for Eden Prairie to serve as a host City for the Minnesota League of Cities "Cities, Services & Funding: Broader Thinking, Better Solutions" program. Council Member Case said he is interested. The application deadline is February 11. The Council will decide at their February 1 meeting whether or not to apply. Interim City Manager Jay Lotthammer provided a handout that outlined the meeting's objectives and assumptions and guiding principles for the Council to consider in discussing the Budget Advisory Commission's (BAC) future role. Lotthammer also provided a proposed timeline for the 2011 budget process. Lotthammer said there have been concerns about the BAC's role on the part of both the City Council and the BAC. He said some Council Members believe that the BAC has received a level of detailed information not provided to the City Council. Lotthammer said that the Capital Improvement Program is 90 percent about protecting the City's infrastructure. Lotthammer said he and City staff believe the BAC could play a valuable role in exploring what sources are available for funding infrastructure maintenance and improvements. He said decisions concerning the operating budget need to remain in the domain of the City Council. Finance Manager Sue Kotchevar provided an overview of topics the BAC has addressed since it was formed in 2007. Lotthammer said the proposed budget timeline is more "front-loaded," and it includes staff making their budget recommendation to the City Council in June. Lotthammer said the upcoming Planning Session could be used as an opportunity for the City Council to provide direction to staff on what they would like to see in the budget. Staff also proposes a joint meeting of the City Council and BAC in April and a presentation of the BAC to the City Council in July. Lotthammer said this schedule provides time in August and September for the City Council to give staff additional guidance on the operating budget. City Council Workshop Minutes January 18, 2011 Page 2 Council Member Nelson said the City Council needs to have the opportunity to prioritize items on the CIP list. She also said the City Council needs detailed knowledge of each department in case services or programs need to be cut. She said she does not want the BAC to receive information that the Council does not have. Council Member Butcher said she does not wish to micromanage the budget, and does not feel it is the Council's job to look at the budget line by line. Case said that if the Council is faced with cutting back on services, it is the job of staff and the BAC to present alternatives but not necessarily recommendations. Butcher said the Council will get valuable information on what services residents value from the community survey results, which will be presented on February 1. Aho said he agrees that it would be valuable for the City Council to have a high-level understanding of what each department does. He said a line-by-line explanation is not necessary, but that a look a major projects and initiatives would allow the City Council to look at adjusting timing, etc. Aho said he would like to see the BAC explore several areas including sustainability issues, fee structures, and health care benefits. Mayor Tyra-Lukens asked Lotthammer to bring a proposal,based on tonight's discussion, on the BAC's role to the February 1 City Council meeting. Council Chamber II. OPEN PODIUM 1. Scott Carlston—Issues Relating to School Boundaries Carlston said he is seeking personal clarity on the school boundary issue. He is a real estate agent, and he is working with people who are expressing concerns about the community. He said some people feel they need to send their children to private schools. He said he plans to transfer his sixth-grader to Benilde next year. He said he believes the community has been lied to by people involved with the boundary issue. Mayor Tyra-Lukens and Council Member Case advised Carlston that the School District and the City of Eden Prairie are completely separate entities. 2. Gary Johnson—Taxes and Salaries Johnson said he agrees that bussing is a bad idea. He said he was unable to attend the December 7 meeting at which the public was invited to provide input on the budget. He said he was surprised to learn the City Council increased salaries by 2 percent. He said it appears that government employees are untouched by the economic downturn. He asked how his 2011 property value can go down at the same time his property tax is increasing. Staff offered to meet with Johnson to go over the particulars of his tax situation. III. ADJOURNMENT ITEM NO.: VI.B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 18, 2011 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Gene Dietz, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. DR. MARTIN LUTHER KING,JR., PROCLAMATION Tyra-Lukens read a proclamation recognizing Doctor Martin Luther King, Jr.'s dream and proclaiming 2011 as a year to celebrate human rights and diversity. Pam Speara, Chair of the Human Rights & Diversity Commission, announced the opening of the application process for the Human Rights Awards. Nominations will be taken until February 25. On March 10 the Human Rights & Diversity Commission will review the nominees and select the award winners in the categories of individual, non-profit, business and youth. B. GFOA CERTIFICATE FOR ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Lotthammer said the Finance Division received a Certificate for Achievement for Excellence in Financial Reporting from the Government Finance Officers Association(GFOA) of the U.S. and Canada. Tyra-Lukens presented the award to Sue Kotchevar and Tammy Wilson of the Finance Division. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Aho added Item XIV.A.1. Tyra-Lukens added Item XIV.A.2.Nelson added Item XIV.A.3. Lotthammer said Mr. Rosow will present comments on Item VIII.H. CITY COUNCIL MINUTES January 18,2011 Page 2 MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 4, 2011 MOTION: Case moved, seconded by Aho, to approve the minutes of the City Council workshop held Tuesday, January 4, 2011, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 4, 2011 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, January 4, 2011, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR Regarding Item H Approve Amendment to Eden Prairie Firefighter Relief Association Bylaws, Rosow said statute requires there be City Council approval whenever there is a change that affects benefits. He said the summary on the last page of the agenda items itemizes the changes. Items 1-4 are non-substantive changes, and Items 5-8 are more substantive. He said the memo did not itemize any costs for the City. The total cost has the potential to be $7000, which is not a large amount; however, it may well be tens of thousands less than that because the investments of the Firefighter Relief Association have done so well in the last year. A. CLERK'S LICENSE LIST B. NINE MILE CREEK WATER RESOURCE CENTER by Nine Mile Creek Watershed District. Second Reading of Ordinance 1-2011to add governmental uses as a permitted use in the Public District, Second Reading of Ordinance 2-2011-PUD- 1-2011 for Planned Unit Development District Review on 5.32 acres and Zoning District Change from R1-22 to Public on 5.32 acres, Resolution 2011-13 for Site Plan Review on 5.32 acres. (Ordinance No. 1-2011 to Add Governmental Uses as Permitted Use; Ordinance No. 2-2011-PUD-1-2011 for PUD District Review and Zoning District Change; Resolution No. 2011-13 for Site Plan Review) C. ADOPT RESOLUTION NO. 2011-14 APPROVING EXTENSION OF CONDITIONAL USE LICENSE AGREEMENT NO.A12099 WITH HENNEPIN CO. FOR PROVISION OF ELECTRONIC DATA FOR MAPPING PURPOSES D. ADOPT RESOLUTION NO. 2011-15 APPROVING EXECUTION OF EASEMENT AGREEMENT WITH REALITY INCOME PROPERTIES 3, LLC CITY COUNCIL MINUTES January 18,2011 Page 3 E. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH WSB & ASSOCIATES, INC,FOR DESIGN OF VALLEY VIEW ROAD/PRAIRIE CENTER DRIVE INTERSECTION IMPROVEMENTS F. AWARD CONTRACT TO DIVERSIFIED CONSTRUCTION FOR CONSTRUCTION OF THE "SHELL SPACE" FOR COMPLETE NUTRITION AND A NEW COMMON AREA IN DEN ROAD LIQUOR STORE G. ADOPT RESOLUTION NO. 2011-20 APPROVING HENNEPIN COUNTY ALL-HAZARD MITIGATION PLAN H. APPROVE AMENDMENT TO FIRE RELIEF ASSOCIATION BYLAWS I. ADOPT RESOLUTION NO. 2011-16 ADVISING THE BOARD OF HENNEPIN COUNTY COMMISSIONERS REGARDING THE DISPOSAL OF A TAX FORFEITED LAND WITHIN EDEN PRAIRIE MOTION: Nelson moved, seconded by Case, to approve Items A-I on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. EDEN POINTE PARKING LOT EXPANSION by Liberty Property Limited Partnership Request for Planned Unit Development Concept Amendment on 5.82 acres, Zoning District change from Regional Commercial to I-2 on 2.98 acres, Site Plan Review on 5.82 acres and Preliminary Plat of 5.82 acres into one lot and one outlot. Location: 7300 & 7400 Flying Cloud Drive. (Resolution No. 2011-17 for PUD Concept Amendment, Ordinance for Zoning District Change and Resolution 2011-18 for Preliminary Plat) Lotthammer said official notice of this public hearing was published in the January 6, 2011,Eden Prairie News and sent to seven property owners. This project is an expansion of the parking lot for the existing building at 7400 Flying Cloud Drive by combining the adjacent property to the north. The Metropolitan Council's locally preferred alignment for the Southwest Transitway will directly impact both parcels included in the development proposal. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Aho, to close the public hearing, to adopt Resolution No. 2011-17 for Planned Unit Development Concept Amendment on 5.82 acres, to approve 1st Reading of the Ordinance for Zoning District Change from Regional Commercial to I-2 on 2.98 acres, to adopt Resolution 2011-18 for Preliminary Plat of 5.82 acres into one lot and one outlot, and to direct staff to prepare a development agreement incorporating staff and Commission recommendations and Council conditions. Motion carried 5-0. B. RESOLUTION 2011-19 RELATING TO MULTIFAMILY HOUSING REVENUE BONDS (ROLLING HILLS PROJECT) SUBORDINATE SERIES CITY COUNCIL MINUTES January 18,2011 Page 4 2001C AND 2001E; AUTHORIZING REISSUANCE THEREOF AND EXECUTION AND DELIVERY OF FIRST SUPPLEMENTAL SUBORDINATE INDENTURE OF TRUST Lotthammer said official notice of this public hearing was published in the December 30, 2010,Eden Prairie News. The Borrower has indicated a desire to amend the Subordinate Indenture of Trust(the"Indenture") dated as of August 1, 2001,between the City of Eden Prairie and U.S. Bank National Association, as trustee (the"Trustee"). The changes have no financial impact to the City and the bondholders have consented to the change. The changes no longer provide for early payments on principle but rather defer payments to the due date on the bond payment schedule. There were no comments from the audience. MOTION: Aho moved, seconded by Butcher Wickstrom, to close the public hearing, and to adopt Resolution No. 2011-19 relating to multifamily housing revenue bonds (Rolling Hills Project) Subordinate Series 2001C and 2001E, authorizing the reissuance thereof and the execution and delivery of a First Supplemental Subordinate Indenture of Trust. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Comments About the School Situation—Council Member Aho Aho said as a Council we have received a lot of public questions and comments on this subject. He noted the City Council does not have any purview over what happens on the School Board. The School Board is an elected body that has been chosen to represent residents on issues relating to the schools. He called for the community to come together and make the changes work in a positive way for our students. He was disappointed to hear individuals from outside our community calling our committed residents "white racists"because they voiced opposition. That was not true and was uncalled. He believes the people of Eden Prairie have always been CITY COUNCIL MINUTES January 18,2011 Page 5 supportive of all people and all races. He did understand the passions that changes to the education system bring out. He said the residents of Eden Prairie have the best intentions for our children and are committed to doing this. Tyra-Lukens noted that was extremely well-said. 2. Commission Applications—Council Member Nelson Nelson said she wanted to make sure people who are interested in being on our commissions understand that now is when they need to apply. The applications are available on line, as are discussions regarding what the commissions do. The applications are due February 11. She encouraged anyone interested in having something to do with city government to apply at www.edenprairie.org. 3. Two Upcoming Events—Mayor Tyra-Lukens Tyra-Lukens noted Eden Prairie is an extremely collaborative community. She said City Council Members and staff work with various community organizations, and she wanted to give some publicity to two events. The first event is "Souper Bowl Saturday" on January 29 at CMS to raise funds to benefit PROP. There will be hand-crafted soup bowls for those who attend and entertainment by local choirs and bands. She said the second event is the Eden Prairie Foundation Ball that will be held on March 26 at the Marriott Southwest. This is a special year for the event as it is the 30-year anniversary of the Eden Prairie Foundation. There will be two local bands playing at the event. Invitations will be emailed, and participants can register online. B. REPORT OF CITY MANAGER 1. Set Date for City Manager Final Interviews Lotthammer said the next step in the process will occur on February 3 at 6:00 PM when Council Members conduct interviews of the three finalists for the City Manager position. He said a motion is needed to authorize that step. MOTION: Nelson moved, seconded by Case, to set 6:00 PM, February 3, 2011, as the date and time for the City Council to conduct final interviews of the City Manager candidates. Motion carried 5-0. Nelson said she would also like to announce the public meeting so that any citizens who are interested can come to meet the candidates. Lotthammer said that meeting will occur Thursday, January 20, from 3:30 to 6:00 PM. It will be held in the Cambria Room at the Community Center. CITY COUNCIL MINUTES January 18,2011 Page 6 C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Aho, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:24 PM. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar February 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A. Christy Weigel, Clerk's License Application List Police/ Support Unit These licenses have been approved by the department heads responsible for the licensed activity. 2011 Renewal Licenses Solid Waste Collector Allied Waste Services Ray Anderson& Sons Co, Inc Dick's Sanitation Service, Inc Buckingham Trucking, Inc Tennis Roll Off, Inc Aspen Waste Systems, Inc Tubs, Inc Veit Disposal Systems Alpha Container Services & Recycling Veolia Environmental Services Keith Krupenny& Son Disposal Service, Inc Shamrock Disposal, Inc Organic Disposal, LLC LePage & Sons Waste Management - 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda February 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Sue Kotchevar, Office of the Resolution for reimbursement of prior City Manager expenditures Requested Action Move to: Adopt Resolution declaring the City's official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds. Synopsis IRS regulations require that a City make a declaration of its official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. With this resolution, the City is declaring its intent to issue bonds to finance $2,674,834 of utility capital projects. The issuance of the debt was planned as part of the utility rate study that was completed last year. In addition to the $2,869,834 of projects in this resolution,previous reimbursement resolutions included $380,000 for a Vactor and$364,000 for the water plant roof for planned debt issuance. The City also plans to issue debt for$445,000 for SCBA gear for the fire department that was purchased last year. Current plans are to issue the debt at the end of the first quart or beginning of the second quarter of 2011. Attachments Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2011- RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota (the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period(as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. (c) The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. (a) The City proposes to undertake the following project or projects and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds, and reasonably expects to issue reimbursement bonds for such project or projects in the maximum principal amounts shown below: Project Maximum Amount of Bonds Expected to be Issued for Project Water Treatment Facility Process Upgrades $525,085 Water Treatment Facility Control Upgrades $1,036,585 Lift Stations SCADA $396,000 Well Rehabilitation $193,600 Lift Station Generator $67,100 -1- Chemical Feed Systems Controls Updates $341,000 Backhoe, Caterpillar 430E $115,464 SWPSTF Improvements $195,000 (b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(f)(1) of the Regulations or(ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the foregoing projects paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside)to provide permanent financing for the original expenditures related to the projects, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations"described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the projects. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. ADOPTED by the City Council on February 1, 2011. Nancy Tyra-Lukens, Mayor (Seal) ATTEST: Kathleen Porta, City Clerk -2- CITY COUNCIL AGENDA DATE: SECTION: Report of the Police Chief February 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C. Rob Reynolds, Police Chief Accept 2010 Homeland Security Grant for the amount of$30,000 Requested Action Move to: Accept the 2010 Homeland Security Grant#2010-MNJAC-00729 for the amount of $30,000. Synopsis The City of Eden Prairie has been awarded a 2010 Homeland Security Grant for the amount of $30,000. The grant will be used to fund a contracted employee with MN Joint Analysis Center (MNJAC). Attachments Agreement 4. • j . -Y" cr4 sf . 1,4444ss '` I �' •` Z . � r � . .# .,- ,.. ' FT St' F xrtt � £9� 444. r � y' •e;��@ iu w, _mow$ i • MIrNNESO A ) EF $ R MENTaOF PUBLIC S :F. , w. Q�Q �Nt o�PUQ4,esPm Homeland Security andManagement zo ga,„ ill Cedar Street • Suite 223 • Saint Paul , Minnesota 55101 -6223 Phone: 651 -201 -7400 • Fax: 651 -296-0459 • TTY: 651 -282-6555 it" -90 www.dps .state .mn .us January 10, 2010 Alcohol and Gambling Sonja RitchieRoy Enforcement City of Eden Prairie Bureau of 8080 Mitchell Road Criminal Apprehension Eden Prairie, Minnesota 55344 Driver and Vehicle Re : Grant # 2010-MNJAC-00729 Services 2010 Minnesota Joint Analysis Center (MNJAC) Emergency Communication Dear Ms . RitchieRoy : Networks Homeland I am pleased to announce that Cityof Eden Prairie has been awarded a Homeland Security and Emergency Security Grant for the amount of $ 30, 000 .00 . Management Minnesota - Enclosed are three copies of the grant agreement. Please have the authorized official State Patrol of your agency with the legal authority to sign grant agreement sign each of the Office of copies on page 2 and return them to KathleenGaida at Homeland Security & Communications Emergency Management, 444 Cedar Street, Suite 223 , St. Paul, Minnesota 55101 . Office of Justice Programs If you have any questions, please contact me by phone at 651 -201 -7422, or by e- Office of Pipeline Safety mail at kathleen. gaida@state.mn.us . Office of Traffic Safety Sincerely, State Fire Marshal 4,712 i . f / of 4/ / - • Kathleen Gaida • Grants Specialist ' Enc. EQUAL OPPORTUNITY EMPLOYER PLEASE EA - IMPORTANT SIGNATURE REQUIREMENTS Legal authority for signing contracts for cities and counties is identified in statute. If not signed by the office/official(s) identified in statute, the authority may be delegated by resolution from the city council or county board. If a resolution delegates to more than one person and if the word " and" is used between the names, then all. named individuals must sign. If a resolution uses the word "or" between the names, then either individual may sign the contract. Statutory Cities : . MS . 412 .201 . Execution of instruments . "Every. contract, conveyance; license or other written instrument shall be executed on behalf of the city by the mayor and clerk, with the corporate seal affixed, and only - pursuant to authority from the council. " - https ://www.revisor.leg. state .mn.us/statutes/?id=412 .201 - Home Rule Charter Cities : MS 410 . Minneapolis, St. Paul and Duluth are the three Home Rule Charter Cities, sometimes referred to as "Cities of the First Class". All three cities pass resolutions that name an office/official(s) as authorized to sign a contract. County Board : MS . 375 . 13 Chair "The county board, at its first session in each year, shall elect from its members a chair . and a vice=chair. The chair shall preside at its meetings and sign all documents requiring signature on its behalf The chair' s signature, attested by the clerk of the county board, shall be binding as the signature of the board. In case of the absence or incapacity of the chair, the vice-chair shall perform the chair' s duties . If the chair or the vice-chair are absent from any meeting, all documents requiring the signature of the board shall be signed by a majority of it and attested by the clerk. " hops ://wvwv.revisor. leg. state.mn.us/statutes/?id=375 . 13 0 .tiigTakH¢ ` Grant Agreement Page 1 r ,11 Minnesota Department of Public Safety ("State") Grant Program : a Homeland Security and Emergency Management 2010 Minnesota Joint Analysis Center (MNJAC) Division 444 Cedar Street, Suite 223 Grant Agreement No. : 2010-MNJAC-00729 St Paul, Minnesota 55101 Grantee : Grant Agreement Term : City of Eden Prairie Effective Date : 8/ 1 /2010 8080 Mitchell Road Expiration. Date : 3 /31 /2013 Eden Prairie, Minnesota 55344 Grantee' s Authorized Representative: Grant Agreement Amount: Sonja RitchieRoy, Projects Coordinator Original Agreement $ 30, 000 . 00 8080 Mitchell Road Matching Requirement $ . 00 Eden Prairie, Minnesota 55344 Phone : (952) 949-6232 Email : sritchieroy@edenprairie .org State' s Authorized Representative : Federal Funding: CFDA 97 . 067 Kathy Gaida, Grants Specialist State Funding: Homeland Security and Emergency Management Special Conditions : None 444 Cedar Street, Suite 223 St Paul, Minnesota 55101 Phone : (651 ) 201 -7422 Email : Kathleen . Gaida@state .mn .us Under Minn . Stat. § 299A . 01 , Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Mimi. Stat. §. 16C . 05 , subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. • The Grantee, who is not a state employee will : Perfouu and accomplish such purposes and activities as specified herein and in the Grantee ' s approved 2010 Minnesota Joint Analysis Center (MNJAC) Application ("Application") which is incorporated by reference into this grant agreement and on file with the State at 444 Cedar Street, Suite 223 , St Paul, Minnesota 55101 . The Grantee shall also comply with all requirements referenced in the 2010 Minnesota Joint Analysis Center (MNJAC) Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (www.wego .dps . state .mn.us), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee ' s Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee ' s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines . Requests must be approved prior to any expenditure by the Grantee: • Matching Requirements: (If applicable .) As stated in the Grantee ' s Application, the Grantee certifies that the matching requirement will be met by the Grantee. DPS Grant Agreement non-state (09/08) • 61,. Grant Agreement Page 2 \tea Payment: As stated in the Grantee ' s Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines . Payment will not be made if the Grantee has not satisfied reporting requirements . Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $ 100, 000 . 00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee . 1 . ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A. 15 and 16C. 05. By: (with delegated authority) Signed: Title: Date: Date: Grant Agreement No. 2010-MNJAC-00729 / 2000- 15313 2. GRANTEE The Grantee cert f es that the appropriate person(s) have executed the rant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. B : Date: By: Distribution: DPS/FAS Title: Grantee State's Authorized Representative Date: DPS Grant Agreement non-state (09/08) EXHIBIT A * * 1 Minnesota Department of Public Safety 444 Cedar Street, Suite 223 Ho,ntLpdS�gviyyd[gery,K}f4nagrtoW{ Homeland Security and Emergency Management Division - Saint Paul , MN 55101 Grantee Name : Eden Prairie, City of • Grant Number: 2010-MNJAC-00729 Program : Urban Area Security Initiative/Investment #11 : MNJAC Organization Description Award • wages and benefits wages and benefits for an Analyst to work in the MNJAC $28 , 000.00 Sub-Total $28,000.00 Training Description • Award Training costs Travel and registration costs for conferences and training for personnel assigned from Eden Prairie $2, 000.00 Sub-Total $2,000.00 • Total (this program $30,000.00 - component) • HSEM Grants Program: Grant Budget Detail Page A-1 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims February 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X. Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 205020 - 205376 Wire Transfers 4107 - 41 15 City of Eden Prairie Council Check Summary 2/1/2011 Division Amount Division Amount General 49,026 803 Escrow Fund 463 100 City Manager 5,575 807 Benefits Fund 331,925 101 Legislative 14,493 809 Investment Fund 22 102 Legal Counsel 985 812 Fleet Internal Service 42,629 110 City Clerk 2,965 813 IT Internal Service 36,567 111 Customer Service 5,250 814 Facilities Capital ISF 1,819 112 Human Resources 260 815 Facilites Operating ISF 42,254 113 Communications 14 816 Facilites City Center ISF 55,902 114 Benefits&Training 2,439 817 Facilites Comm.Center ISF 32,141 130 Assessing 75 Total Internal Service Funds 543,721 131 Finance 39 132 Housing and Community Services 16,408 Report Totals 1,976,306 133 Planning 215 136 Public Safety Communications 19,822 137 Economic Development 19 150 Park Administration 7 151 Park Maintenance 49,622 153 Organized Athletics 9,044 154 Community Center 9,256 156 Youth Programs 435 157 Special Events 350 158 Senior Center 886 159 Recreation Administration 34 161 Oak Point Pool 8,015 162 Arts 724 163 Outdoor Center 585 167 CC-Youth Programs 9,417 168 Arts Center 2,988 169 SC-Therapeutic Recreation 26 180 Police 14,547 184 Fire 6,748 186 Inspections 29 200 Engineering 26 201 Street Maintenance 2,867 202 Street Lighting 68,637 Total General Funds 301,829 301 CDBG 6,618 303 Cemetary Operation 14 304 Senior Board 50 308 E-911 38 Total Special Revenue Funds 6,720 424 G.O.Improvement Bonds 2003D 162,369 Total Debt Service Funds 162,369 502 Park Development 4 503 Utility Improvement 31,801 522 Improvement Projects 2006 96,193 Total Capital Project Funds 127,998 601 Prairie Village Liquor 134,765 602 Den Road Liquor 322,955 603 Prairie View Liquor 153,609 605 Den Road Building 4,850 701 Water Fund 177,311 702 Sewer Fund 39,242 703 Storm Drainage Fund 939 Total Enterprise Funds 833,670 City of Eden Prairie Council Check Register 2/1/2011 Check# Amount Vendor/Explanation Account Description Business Unit Explanation 4112 198,267 CERIDIAN State Taxes Withheld Health and Benefits Taxes Withheld 205372 172,703 XCEL ENERGY Electric City Hall-CAM Utilities 4107 162,369 US BANK TRUST NATIONAL ASSN Interest G.O.Improvement Bonds 2003D Bond Payment 4109 155,400 MINNESOTA DEPT OF REVENUE Cash Over/Short General Fund Sales&Use Tax 205232 148,141 ADVANCED ENGINEERING&ENVIRON Design&Engineering Water Capital Water Plant Upgrades 4115 124,644 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA 205374 96,193 NORTHWEST ASPHALT Improvement Contracts Improvement Projects 2006 205299 60,891 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store 205114 53,350 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store 205217 44,599 WIRTZ BEVERAGE MINNESOTA Transportation Den Road Liquor Store 205364 42,550 WHITE BUFFALO INC Other Contracted Services Deer Consultant 205368 33,635 WIRTZ BEVERAGE MINNESOTA Transportation Den Road Liquor Store 205349 31,696 SL-SERCO Other Contracted Services Infiltration/Inflow Study 205218 27,250 WIRTZ BEVERAGE MINNESOTA BEER Misc Taxable Den Road Liquor Store 205199 22,364 THORPE DISTRIBUTING Beer Den Road Liquor Store 205152 21,965 NORTHLAND SYSTEMS INC Software Maintenance IT Operating 205341 21,653 QUALITY WINE&SPIRITS CO Transportation Den Road Liquor Store 205222 21,523 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating 205357 21,153 THORPE DISTRIBUTING Beer Den Road Liquor Store 4114 19,711 ING Deferred Compensation General Fund 205110 18,771 JJ TAYLOR DISTRIBUTING MINNESO Transportation Den Road Liquor Store 205161 18,395 PHILLIPS WINE AND SPIRITS INC Transportation Den Road Liquor Store 205334 18,077 PHILLIPS WINE AND SPIRITS INC Transportation Den Road Liquor Store 205171 17,999 QUALITY WINE&SPIRITS CO Transportation Den Road Liquor Store 205211 16,673 WALL TRENDS INC Contract Svcs-General Bldg FF&E-Furn,Fixtures&Equip. 4113 15,870 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund 205104 14,383 I-494 CORRIDOR COMMISSION Dues&Subscriptions City Council 205071 10,825 EF JOHNSON Other Assets Public Safety Communications 205296 10,571 JJ TAYLOR DISTRIBUTING MINNESO Beer Den Road Liquor Store 205064 10,561 DAY DISTRIBUTING Beer Den Road Liquor Store 205248 10,454 DAY DISTRIBUTING Misc Taxable Den Road Liquor Store 205369 10,445 WIRTZ BEVERAGE MINNESOTA BEER Misc Taxable Den Road Liquor Store 205146 9,417 NATIONAL MARTIAL ARTS ASSOCIAT Instructor Service CC-Fall Skill Development 205375 9,013 LIFE INSURANCE COMPANY OF NORT Life Insurance EE/ER Health and Benefits 205244 8,317 CENTERPOINT ENERGY Gas Prairie View Liquor Store 205092 8,209 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1 205291 8,015 IND SCHOOL DIST 272 Other Contracted Services Oak Point Operations 205025 7,863 A-SCAPE INC Contract Svcs-Snow Removal Den Bldg.-CAM 205366 7,847 WINE MERCHANTS INC Transportation Den Road Liquor Store 205337 7,750 PROP Other Contracted Services Housing and Community Service 205214 7,744 WINE MERCHANTS INC Transportation Den Road Liquor Store 205330 7,547 PAUSTIS&SONS COMPANY Transportation Den Road Liquor Store 205129 7,336 MARCO INC Operating Supplies IT Telephone 205237 6,805 BELLBOY CORPORATION Transportation Den Road Liquor Store 205157 6,213 PAUSTIS&SONS COMPANY Transportation Den Road Liquor Store 205091 6,164 GRAYMONT Treatment Chemicals Water Treatment Plant Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205279 6,158 HENNEPIN SOUTH SERVICES COLLAB Other Contracted Services Housing and Community Service 205093 5,950 GUNNAR ELECTRIC CO INC Contract Svcs-Electrical Park Shelters 205084 5,480 GARDEN ROOM FRATELLI'S GARDEN Miscellaneous Internal Events 205042 5,335 BELLBOY CORPORATION Transportation Den Road Liquor Store 205225 5,085 VR BUILDERS Other Contracted Services Rehab 205188 4,661 SOUTHERN WINE&SPIRITS OF MN Transportation Den Road Liquor Store 205207 4,224 VAN PAPER COMPANY Cleaning Supplies City Hall-CAM 205275 3,987 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Water Metering 205266 3,890 GOODPOINTE TECHNOLOGY Software Maintenance IT Operating 205058 3,713 COSTCO Supplies-General Bldg Police City Center 205304 3,688 KEEPERS Clothing&Uniforms Police 205055 3,651 CENTURYLINK Telephone IT Telephone 205026 3,647 ABM JANITORIALSERVICES-NORTH C Janitor Service Utility Operations-General 205251 3,348 EMBEDDED SYSTEMS INC Equipment Repair&Maint Public Safety Communications 205063 3,293 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering 205133 3,144 MCQUAY INTERNATIONAL Supplies-HVAC City Hall-CAM 205270 3,067 GRAYMONT Treatment Chemicals Water Treatment Plant 205142 2,854 MOTOROLA Capital Under$10,000 Public Safety Communications 205317 2,850 MINNESOTA SAFETY SERVICES LLC Other Contracted Services Pool Lessons 205229 2,817 A-SCAPE INC Contract Svcs-Snow Removal Den Bldg.-CAM 205139 2,756 MINNESOTA CLAY CO.USA Machinery&Equipment Arts Center 205281 2,648 HOHENSTEINS INC Beer Den Road Liquor Store 205354 2,576 STREICHERS Clothing&Uniforms Police 205134 2,500 MEALS ON WHEELS Other Contracted Services Housing and Community Service 205208 2,493 VINOCOPIA Transportation Den Road Liquor Store 205365 2,475 WINE COMPANY,THE Transportation Den Road Liquor Store 205140 2,409 MINNESOTA VALLEY ELECTRIC COOP Electric Riley Lake 205277 2,380 HENNEPIN COUNTY ELECTIONS Printing Elections 205047 2,144 BOUNDLESS NETWORK Clothing&Uniforms Ice Arena 205105 2,125 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 205136 2,116 METRO SALES INCORPORATED* Other Rentals Customer Service 205213 2,101 WINE COMPANY,THE Wine Domestic Den Road Liquor Store 205262 2,098 G&K SERVICES Clothing&Uniforms Utility Operations-General 205070 2,000 EDEN PRAIRIE,CITY OF Dues&Subscriptions Fire 205302 1,999 K9 STORM INCORPORATED Canine Supplies Police 205323 1,921 MRPA Special Event Fees Volleyball 205363 1,915 VINOCOPIA Transportation Den Road Liquor Store 205173 1,819 RESTORATION SYSTEMS INC Other Contracted Services Facilities Capital 205331 1,796 PETERSON BROS ROOFING AND CONS Contract Svcs-Snow Removal Dunn Brothers 205322 1,785 MPPOA Dues&Subscriptions Police 4110 1,749 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 205162 1,740 PITKANEN,STEVEN S Tuition Reimbursement/School Organizational Services 205269 1,717 GRAPE BEGINNINGS Transportation Den Road Liquor Store 205117 1,671 KEEPERS Training Supplies Police 205362 1,665 VERIZON WIRELESS Wireless Subscription IT Operating 205263 1,623 GENUINE PARTS COMPANY Equipment Parts Fleet Operating 205361 1,620 VAN PAPER COMPANY Cleaning Supplies Fitness/Conference-Cmty Ctr 205355 1,568 SURLY BREWING CO Beer Den Road Liquor Store 205096 1,568 HENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Fire 205353 1,561 STONEBROOKE Equipment Parts Fleet Operating Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205351 1,501 SOUTHERN WINE&SPIRITS OF MN Transportation Den Road Liquor Store 205205 1,460 USA MOBILITY WIRELESS INC Pager&Cell Phone Public Safety Communications 205021 1,399 US POSTMASTER Postage Water Accounting 205102 1,250 HOMELINE Refunds CDBG-Public Service 205344 1,242 SCHARBER&SONS Equipment Parts Fleet Operating 205151 1,217 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating 205038 1,212 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 205250 1,203 ECOLAB INC Contract Svcs-Pest Control Housing and Human Svcs 205034 1,198 ASPEN EQUIPMENT CO. Equipment Parts Fleet Operating 205256 1,129 FIRE SAFETY USA INC Equipment Repair&Maint Fire 205050 1,118 BUCK,NATHAN Other Contracted Services Basketball 205088 1,098 GRAINGER Supplies-HVAC City Hall-CAM 205166 1,091 PROSOURCE SUPPLY Supplies-Snow Removal Fitness/Conference-Cmty Ctr 205073 1,043 EMERGENCY APPARATUS MAINTENANC Equipment Repair&Maint Fire 205066 1,012 DOHERTY,SANDRA L Other Contracted Services Volleyball 205280 985 HOFF,BARRY&KOZAR,P.A. Legal Legal Council 205242 978 BOYER TRUCKS Equipment Parts Fleet Operating 205267 919 GRAINGER Supplies-Electrical City Hall-CAM 205223 903 ZIEGLER INC Contract Svcs-Fire/Life/Safe Police City Center 205023 819 PETTY CASH 205027 809 AL'S COFFEE Merchandise for Resale Concessions 205209 797 VISTAR CORPORATION Merchandise for Resale Concessions 205156 780 PAUL'S TWO-WAY RADIO Other Contracted Services Public Safety Communications 205141 768 MORGAN CREEK VINEYARDS Wine Domestic Den Road Liquor Store 205219 752 WM MUELLER AND SONS INC Gravel Water System Maintenance 205037 751 BARR ENGINEERING COMPANY Design&Engineering Storm Drainage 205150 736 NORTH STAR PUMP SERVICE Equipment Repair&Maint Sewer Liftstation 205147 675 NEUMANN,NEAL Other Contracted Services Broomball 205240 665 BLOOMINGTON,CITY OF Kennel Services Animal Control 205292 663 INSTRUMENT CONTROL SYSTEMS INC Equipment Repair&Maint Water Treatment Plant 205284 640 IND SCHOOL DIST 272 Gym Rental Adult Open Gym 205327 633 O'REILLY AUTOMOTIVE INC Equipment Parts Fleet Operating 205241 624 BOURGET IMPORTS Transportation Den Road Liquor Store 205312 615 MATTS AUTO SERVICE INC Equipment Repair&Maint Fleet Operating 205227 603 2ND WIND EXERCISE Equipment Repair&Maint Fitness Center 205090 602 GRAPE BEGINNINGS Transportation Den Road Liquor Store 4111 590 CERIDIAN Garnishment Withheld General Fund 205193 587 SURLY BREWING CO Beer Prairie View Liquor Store 205282 576 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 205206 568 USAPA Operating Supplies Park Maintenance 205268 568 GRAND PERE WINES INC Wine Domestic Prairie View Liquor Store 205212 566 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Operating 205198 543 THE OASIS GROUP Employee Assistance Organizational Services 205182 536 SEATON,ROBYN Clothing&Uniforms Theatre Initiative 205303 532 KAISER,DAVID S Repair&Maint.Supplies Fitness Center 205276 525 HENNEPIN COUNTY ELECTIONS Equipment Repair&Maint Elections 205305 525 KNUDTSON,STEVE Other Contracted Services Broomball 205290 520 IND SCHOOL DIST 272 Gym Rental Volleyball 205131 504 MAUI WOWI HAWAIIAN Merchandise for Resale Concessions 205135 504 MEDICINE LAKE TOURS Special Event Fees Trips Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205311 494 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store 205189 489 STAPLES ADVANTAGE Office Supplies Customer Service 205316 475 MINNESOTA DEPT OF PUBLIC SAFET Office Supplies Customer Service 205289 464 IND SCHOOL DIST 272 Gym Rental Volleyball 205271 459 GREATAMERICA LEASING CORP. Postage Customer Service 205352 454 STAPLES ADVANTAGE Office Supplies Customer Service 205319 450 MINNESOTA ZOO Other Contracted Services Environmental Education 205246 441 CONNEY SAFETY PRODUCTS Office Supplies Customer Service 205328 412 OLSEN COMPANIES Small Tools Fleet Operating 205288 408 IND SCHOOL DIST 272 Gym Rental Volleyball 205158 405 PBBS EQUIPMENT CORP Contract Svcs-HVAC City Hall-CAM 205373 392 ZIEGLER INC Equipment Parts Fleet Operating 205078 390 FIRE SAFETY USA INC Equipment Parts Park Maintenance 205201 390 TRI COUNTY BEVERAGE&SUPPLY Beer Den Road Liquor Store 205261 381 FORESTEDGE WINERY Wine Domestic Prairie View Liquor Store 205254 375 FERRELLGAS Gas Outdoor Center 205127 375 MACIA Tuition Reimbursement/School Police 205126 366 MAACO Equipment Repair&Maint Fleet Operating 205099 351 HIRSHFIELD'S Repair&Maint.Supplies Utility Operations-General 205024 350 HOPKINS,CITY OF Training Supplies Police 205106 350 ICE SKATING INSTITUTE Dues&Subscriptions Ice Arena 205186 350 SOUNDS GREAT Other Contracted Services Special Initiatives 205049 346 BROTHERS FIRE PROTECTION Contract Svcs-HVAC Fitness/Conference-Cmty Ctr 205293 344 JANEX INC Cleaning Supplies City Hall-CAM 205200 336 TOTAL REGISTER Equipment Repair&Maint Den Road Liquor Store 205239 329 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General 205122 328 LANZI,BOB Mileage&Parking Ice Arena 205320 325 MINT CONDITION DETAILING INC Equipment Repair&Maint Fleet Operating 205247 320 CUSTOM HOSE TECH Equipment Parts Fleet Operating 205149 320 NICOLLET COUNTY SHERIFF'S DEPT Deposits Escrow 205172 320 QWEST Telephone E-911 Program 205033 318 ANCHOR PAPER COMPANY Office Supplies Customer Service 205031 313 AMERICAN BOTTLING COMPANY,THE Misc Taxable Prairie View Liquor Store 205310 310 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating 205183 302 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store 205097 300 HENRY,PAUL Other Contracted Services Broomball 205342 297 RAY,LEE Other Contracted Services Basketball 205108 294 IRMITER,JESSE Canine Supplies Police 205062 294 CUSTOM HOSE TECH Equipment Parts Fleet Operating 205163 281 PITNEY BOWES Postage Customer Service 205287 280 IND SCHOOL DIST 272 Gym Rental Basketball 205094 278 HD SUPPLY FACILITIES MAINTENAN Supplies-General Bldg Riley House 205202 273 TRUE FABRICATIONS Misc Taxable Den Road Liquor Store 205046 265 BOMA MINNEAPOLIS Dues&Subscriptions General Community Center 205168 264 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 205125 261 M.AMUNDSON LLP Operating Supplies Prairie Village Liquor Store 205359 256 TROPICANA CHILLED DSD Merchandise for Resale Concessions 205179 254 SCHARBER&SONS Equipment Parts Fleet Operating 205137 250 MID-STATES ORGANIZED CRIME INF Dues&Subscriptions Police 205249 250 DMJ CONSTRUCTION SERVICES INC Other Contracted Services Rehab Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205184 241 SNAP-ON TOOLS Small Tools Fleet Operating 205043 240 BERGET,LINETTE Instructor Service Outdoor Center 205238 240 BERGET,LINETTE Instructor Service Outdoor Center 205257 240 FISHER SCIENTIFIC Process Control Equipment Water Treatment Plant 205286 236 IND SCHOOL DIST 272 Gym Rental Volleyball 205308 235 LANO EQUIPMENT INC Equipment Parts Fleet Operating 205210 233 VTI Equipment Repair&Maint Public Safety Communications 205098 229 HEUN ENTERPRISES,INC Liquor Den Road Liquor Store 205329 225 P-LET Tuition Reimbursement/School Police 205346 224 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store 205324 216 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 205336 203 POMP'S TIRE SERVICE INC Tires Fleet Operating 205079 201 FLORIDA MICRO LLC Video&Photo Supplies Planning 205234 200 AMERICAN CAMP ASSOCIATION Dues&Subscriptions Youth Programs Administration 205272 200 GUNDERSON,CONSTANCE L. Instructor Service Arts Center 205082 197 G&K SERVICES Clothing&Uniforms Facilities Staff 205230 196 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Classes/Programs/Events 205109 195 ITASCA GREENHOUSE INC Landscape Materials/Supp Reforestation 205155 189 OVEN HEARTH WHOLESALE BAKERY Merchandise for Resale Concessions 205264 187 GETTMAN COMPANY Misc Taxable Den Road Liquor Store 205083 187 G&K SERVICES-MPLS INDUSTRIAL Operating Supplies Park Maintenance 205314 184 MEINERS,ERIC Training Supplies Fire 205165 181 POMP'S TIRE SERVICE INC Tires Fleet Operating 205052 180 CANNON RIVER WINERY Wine Imported Den Road Liquor Store 205196 173 TEE JAY NORTH INC Contract Svcs-General Bldg Den Road-EP items 205265 170 GINA MARIAS INC Operating Supplies Fire 205074 168 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store 205260 167 FORCE AMERICA Equipment Parts Fleet Operating 205307 165 LAKELAND ENGINEERING EQUIP CO Equipment Parts Water Treatment Plant 205080 164 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police 205235 164 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store 205057 158 CLAREYS INC Safety Supplies Utility Operations-General 205124 156 LIFT BRIDGE BREWERY Beer Den Road Liquor Store 205036 150 BANK BEER CO Beer Den Road Liquor Store 205143 150 MPELRA Dues&Subscriptions Human Resources 205309 149 LARSON PLUMBING INC Mechanical Permits General Fund 205032 147 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store 205085 144 GE CAPITAL Other Rentals Customer Service 205072 144 ELIASON,STEVE J Other Contracted Services Basketball 205180 144 SCHIPULL,JEFF Other Contracted Services Basketball 205175 140 RICHARDSON,JIM Recreation Supplies Summer Skill Development 205221 140 WYFFELS,BILL Tuition Reimbursement/School Organizational Services 205335 139 PINNACLE FIREWORKS Misc Taxable Den Road Liquor Store 205030 138 ALTERNATIVE BUSINESS FURNITURE Supplies-General Bldg Police City Center 205086 137 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store 205197 135 TEICH,DERICH Mileage&Parking Tree Disease 205252 134 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store 205056 126 CHISAGO LAKES DISTRIBUTING Beer Prairie Village Liquor Store 205226 125 PETTY CASH-EPCC 205121 124 LANO EQUIPMENT INC Equipment Parts Fleet Operating Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205061 122 CUSHMAN MOTOR COMPANY INC. Equipment Parts Fleet Operating 205273 116 GUNNAR ELECTRIC CO INC Building Repair&Maint. Community Center 205295 115 JETER,KARA Tuition Reimbursement/School Fitness Classes 205259 113 FLYING CLOUD ANIMAL HOSPITAL Canine Supplies Police 205203 113 UNDHEIM,NAOMI Mileage&Parking Community Center Admin 205089 112 GRAND PERE WINES INC Wine Imported Prairie Village Liquor Store 205233 112 AMERICAN BOTTLING COMPANY,THE Misc Taxable Den Road Liquor Store 205153 110 OLSEN COMPANIES Equipment Parts Fleet Operating 205285 108 IND SCHOOL DIST 272 Building Rental Community Band 205190 108 STREICHERS Equipment Parts Fleet Operating 205154 106 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Police 205326 106 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store 205338 105 QUALITY PROPANE Motor Fuels 3rd Sheet of Ice 205300 103 JOHNSTONE SUPPLY Repair&Maint-Ice Rink Ice Arena Maintenance 205253 101 FASTENAL COMPANY Repair&Maint.Supplies Water Metering 205177 100 RUWITCH,TREVOR J Other Contracted Services Broomball 205325 96 MURRAY,JOHN Other Contracted Services Basketball 205075 96 FEDEX Postage Human Resources 205069 95 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous Administration 205130 95 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store 205068 95 EDEN PRAIRIE APPLIANCE Equipment Repair&Maint Fleet Operating 205258 92 FLAHERTYS HAPPY TYME COMPANY Misc Taxable Prairie View Liquor Store 205294 92 JERDE,DEREK D Other Contracted Services Volleyball 205120 92 KRUEGER,MARK Operating Supplies Reserves 205065 90 DIRECTV Cable TV Community Center Admin 205358 88 TOM'S WINDOW CLEANING Janitor Service-General Bldg Den Road Building 205100 86 HOBART Contract Svcs-Plumbing Garden Room Repairs 205164 85 PLOSZAY,ANDREA Mileage&Parking Community Center Admin 205313 85 MATYASZ,CARLA Accounts Receivable Community Center Admin 205148 85 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store 205128 83 MAHMUTOVIC,DZEVAD Mileage&Parking Community Center Admin 205347 83 SHRED-IT Other Contracted Services Police 205236 82 AT&T MOBILITY Pager&Cell Phone Water System Maintenance 205274 80 HAYDEN,DOUGLAS E Training Supplies Fire 205283 80 IND SCHOOL DIST 272 Building Rental Community Band 205321 80 MN SOCIETY OF ARBORICULTURE Dues&Subscriptions Tree Disease 205332 79 PETSMART Operating Supplies Animal Control 205174 75 RICE COUNTY SHERIFFS OFFICE Tuition Reimbursement/School Police 205191 75 SUBRAMANIAN,RAMANATHAN Refunds Environmental Education 205224 75 MAAP Conference Expense Assessing 205348 75 SIGNSOURCE Office Supplies City Council 205345 72 SCHIPULL,JEFF Other Contracted Services Basketball 205343 69 SAFE RIDE NEWS PUUBLICATIONS Training Supplies Police 205045 69 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General 205123 68 LARSON,MARK Deposits Escrow 205192 67 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 205306 65 KOCHER,SUSAN Instructor Service Outdoor Center 205095 65 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance 205081 64 FSH COMMUNICATIONS LLC Telephone Round Lake 205107 60 IPMA MINNESOTA Dues&Subscriptions Human Resources Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205220 60 WMCA Conference Expense City Clerk 205228 60 4 EVER EXERCISE EQUIPMENT REPA Equipment Repair&Maint Police 205255 60 FETTER,DAN Facility Rentals Skating Rinks/Warming Houses 205176 54 RON'S MECHANICAL INC Mechanical Permits General Fund 205376 50 VANBROCKLIN,SALLY Special Event Fees Senior Board 205356 50 TAUNTON DIRECT INC Office Supplies Park Maintenance 205318 44 MINNESOTA WANNER COMPANY Supplies-Plumbing Fire Station#3 205035 40 AXEN,ULRIKE Instructor Service Outdoor Center 205118 40 KHIEU,EMILY&SITHYA Deposits Community Center Admin 205076 39 FEDEX KINKO'S OFFICE AND PRINT Operating Supplies Fire 205020 39 CHRYST,DANIEL R Deposits Escrow 205245 38 CERIDIAN Ceridian IT Operating 205087 36 GRAFIX SHOPPE Equipment Parts Fleet Operating 205144 35 MPPOA Dues&Subscriptions Police 205350 35 SNAP-ON TOOLS Small Tools Fleet Operating 205315 35 METROPOLITAN FORD Equipment Parts Fleet Operating 205067 33 DRIVER&VEHICLE SERVICES Operating Supplies Police 205145 29 MULCAHY COMPANY INC Supplies-HVAC City Hall-CAM 205101 29 HOHENSTEINS INC Beer Prairie View Liquor Store 205301 27 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM 205181 27 SCHULTIES PLUMBING Cash Over/Short General Fund 205204 22 US DEPARTMENT OF ENERGY Interest Investment Fund 205028 20 ALDRITT,JOHN Deposits Community Center Admin 205029 20 ALLAR,RANDY Deposits Community Center Admin 205039 20 BEAN,NELLA Deposits Community Center Admin 205040 20 BEATTIE,JOANNE Deposits Community Center Admin 205044 20 BERGMAN,LINDA Deposits Community Center Admin 205048 20 BRISBOIS, JOE Deposits Community Center Admin 205051 20 BUSHNELL,YVONNE Deposits Community Center Admin 205059 20 CROSBY,ERIC Deposits Community Center Admin 205060 20 CROUCH,ABBY Deposits Community Center Admin 205103 20 HUSABY,BRIGITTE Deposits Community Center Admin 205115 20 JULLIE,ARLENE Deposits Community Center Admin 205116 20 KEADY,ELLEN Deposits Community Center Admin 205119 20 KOCH,KAREN Deposits Community Center Admin 205132 20 MAY,JANE Deposits Community Center Admin 205138 20 MILLER,JAMES W. Deposits Community Center Admin 205167 20 PU,YONGPING Deposits Community Center Admin 205178 20 SACKETT,MARLIN Deposits Community Center Admin 205185 20 SNEER,JAMES Deposits Community Center Admin 205194 20 TANUBRATA,RENDY Deposits Community Center Admin 205195 20 TASKAR,PRAMOD Deposits Community Center Admin 205278 20 HENNEPIN COUNTY TREASURER Office Supplies Customer Service 205077 19 FERRELLGAS Gas Outdoor Center 205053 18 CATCO PARTS SERVICE Equipment Parts Fleet Operating 205360 11 UPS Postage Water Metering 1,976,306 Grand Total CITY COUNCIL AGENDA DATE: SECTION: Report of the City Manager February 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.B.1. Jay Lotthammer, Interim City Budget Advisory Commission Work Manager Plan Requested Action Move to: Direct staff to work with Budget Advisory Commission to implement a work plan that initially focuses on funding methods for the Capital Improvement Program. Staff shall also: • Schedule a joint meeting between the City Council and the BAC in April 2011 • Ensure all information that is shared with the BAC will also be shared with the City Council • Direct the BAC to give advantages and disadvantages as the framework of their recommendations • Provide the City Council with the opportunity to redefine the work plan and redirect the BAC throughout the year Synopsis At the January 18, 2011, City Council Workshop staff outlined a proposed budget process and a timeline for the Council and Budget Advisory Commission. Staff also received feedback from City Council Members on the desired role and guidelines for the Budget Advisory Commission. Considerable discussion surrounded the need for clarity of the role of the BAC and the importance of information being shared with the City Council and BAC members. The importance of clarity has been expressed by Council Members, Staff and Budget Advisory Commission Members. Staff is recommending that the initial phase of the work plan for the BAC is to review and provide feedback on funding methods for the Capital Improvement Program(CIP). The CIP and the operating budget are two important methods for determining and fulfilling city programs, services and infrastructure protection. The CIP has multiple potential funding methods that have different impacts to city operations and residents. In recent years, methods for and amount of funding required for the CIP has been debated amongst Council Members. Researching the advantages and disadvantages of different funding methods will provide the City Council with information to make decisions related to the 2012/13 CIP and operating budget. Background The BAC is a relatively new commission. During the initial phases of the BAC, a great deal about the commission's role and proper process was learned. At the January 4, 2011, City Council meeting, staff was asked to provide additional information and suggestions for a process and work plan which would best assist the Council and staff and best leverage the expertise and talents of the BAC members. In an effort to provide a better understanding of the separate and distinct roles of staff, Council Members and BAC Members, staff offered the following definitions and examples: City Council Budget Role • Receive information and presentations from city staff • Interact with commissions and residents to assist in the determination of programs, services, budget and levy • Set policies that direct city staff in defining budgeted programs and services • Determine final budget and levy Staff Role • Ensure fulfillment of all statutory requirements • City Manager recommends budget to City Council • Educate and recommend processes, methods and procedures to the City Council • Carry out city programs and services BAC Role • Provide feedback and suggestions to the City Council based on Council direction • Offer individual expertise and experiences • Offer experiences and suggestions from a resident perspective • Give feedback and suggest advantages and disadvantages to Council Attachments 2012/2013 Council Budget Process/BAC Interaction 2012/2013 Council Budget Process / BAC Interaction Month Council Meetings or Workshops Council/Staff Tasks BAC Meeting BAC/Staff Tasks January Review Budget Timeline and BAC Staff to provide explanation and No BAC Meeting Staff refines documents and Role at Council Workshop suggestions for timeline,roles and prepares for first BAC Kick process Off Meeting February • Staff presents Fund Balances • Finance staff prepares budget BAC Kick-Off Meeting Staff prepares updates to the Council worksheets • Staff reviews Council work plan based on council • Staff presents CIP Status and • Staff prepares draft work plans Workshop and direction direction Forecasts to Council given by Council. • Staff reviews timeline and work plan activities March City Council/Staff Retreat • City Manager directs staff to BAC Meeting—Overview of Staff updates,prints reports • Review Survey Results prepare work plans and budgets CIP and prepares presentation • Council Budget Direction based on Council goals and • Review Preliminary 2010 objectives Financial Results • Internal Service Fund Charges • Review Financial Policies determined April Joint Council/BAC Meeting— • Initial wage proposal completed Joint Council/BAC Meeting— Staff works with consultant to Overview of Funding Methods • Insurance costs updated Overview of funding methods. prepare presentation • Staff reviews, summarizes, (Special Meeting, Thursday, discusses budget with City April 28, 6pm) Manager May Auditors present on financials and 2010 CAFR complete BAC Meeting—Continued new fund balance accounting discussion of funding methods. standard at Council Workshop and Meeting June City Manager presents recommended BAC Meeting—Finalize General Fund budget to City Council discussion. Prepare report at Workshop July Additional information presented as BAC Meeting-Presentation to needed City Council August Additional information presented as Staff provides updated budget BAC Meeting—Topic TBD needed impacts to levy. September Council adopts preliminary tax levy Proposed 2012 budget and tax levy BAC Meeting—Topic TBD and budget certified to Hennepin County by September 15 October Liquor Operations Overview BAC Meeting—Topic TBD November Utility Operations Overview • Final budget is prepared BAC Meeting—Topic TBD • Hennepin County sends a notice to taxpayers indicating the proposed property tax and the date of each taxing jurisdiction's budget meeting December • City Council holds public meeting Final property tax levy and budget BAC Meeting—Topic TBD on the proposed budget certified to Hennepin County by • City Council adopts the 2012 December 28 Budget on December 6