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Home My WebLink AboutCity Council - 03/01/2011 AGENDA CITY COUNCIL WORKSHOP WITH THE FLYING CLOUD AIRPORT ADVISORY COMMISSION & OPEN PODIUM TUESDAY, MARCH 1, 2011 CITY CENTER 5:00—6:25 PM, HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: Interim City Manager Jay Lotthammer, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters FLYING CLOUD AIRPORT ADVISORY COMMISSION: Richard King—Chair, Jeffrey Larsen—Vice-Chair, Judy Gentry, Greg McKewan, Mark Michelson, Jeff Nawrocki, Kurt Schendel, Scott Kipp— Staff Liaison Heritage Room II I. WELCOME AND INTRODUCTIONS 5:30-5:40 II. 2010 YEAR END REPORT AND 2011 GOALS 5:40-6:00 III. MAC'S MULTILATERATION PROJECT 6:00-6:10 IV. DISCUSSION 6:10-6:25 Council Chamber V. OPEN PODIUM VI. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MARCH 1, 2011 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER II. COLOR GUARD/PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. ACCEPT DONATION FOR MILLER PARK PLAY AREA B. 494/169 PROJECT UPDATE V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 15, 2011 B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 15, 2011 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. FLYING CLOUD AIRPORT ADVISORY COMMISSION VIII. CONSENT CALENDAR A. ADOPT RESOLUTION AUTHORIZING BUSINESS DEVELOPMENT INFRASTRUCTURE GRANT APPLICATION FOR VALLEY VIEW ROAD AND PRAIRIE CENTER DRIVE INTERSECTION IMPROVEMENTS B. AWARD CONTRACT FOR LIFT STATION SCADA SYSTEM TO FOREST LAKE CONTRACTING C. APPROVE REINSTATEMENT AND EXTENSION OF THE HOUSING SERVICES AGREEMENT WITH WHAHLT CITY COUNCIL AGENDA March 1, 2011 Page 2 IX. PUBLIC HEARINGS/MEETINGS A. RESOLUTION APPROVING THE USE OF 2011 CDBG FUNDS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS A. COMMISSIONS B. BOARD OF APPEAL AND EQUALIZATION C. CHAIRS AND VICE CHAIRS OF COMMISSIONS D. CHAIR AND VICE CHAIR OF BOARD OF APPEAL & EQUALIZATION XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: February 25, 2011 TO: Mayor and City Council FROM: Jay Lotthammer, Interim City Manager RE: City Council Meeting for Tuesday, March 1, 1011 TUESDAY,MARCH 1, 2011 7:00 PM, COUNCIL CHAMBER I. ROLL CALL /CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412 by noon of the meeting date with your name,phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager's Office. IV. PROCLAMATIONS/PRESENTATIONS A. ACCEPT DONATION FOR MILLER PARK PLAY AREA Synopsis: Mike Garvin, along with family and friends, has continued to recruit funds to be used towards future phases for the Miller Park Barrier Free Play Area. Over $200,000 has been previously contributed. An additional $1,200 has been raised towards future phases of the project. MOTION: Move to accept the donation from the Tom and Kathy Miller Family Foundation in the amount of $1,200 to assist with funding for future development of the Miller Park Barrier Free Play Area. B. 494/169 PROJECT UPDATE A representative from MnDOT will provide a project update. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. ANNOTATED AGENDA March 1,2011 Page 2 VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 15, 2011 B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 15, 2011 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. FLYING CLOUD AIRPORT ADVISORY COMMISSION Synopsis: The Annual Report addresses activities of the Commission in 2010 which focused on education and information about Flying Cloud Airport to various constituent groups, increasing visibility of and communications from the Commission, and to continuing to monitor the Final Agreement. The Commission proposes similar goals for 2011, which include working to reduce nighttime noise and working with the City and MAC to improve the appearance of the airport. MOTION: Move to receive the Flying Cloud Airport Advisory liM Commission 2010 Report and approve its 2011 Goals and Work Plan. VIII. CONSENT CALENDAR MOTION: Move approval of items A-C on the Consent Calendar. A. ADOPT RESOLUTION AUTHORIZING BUSINESS DEVELOPMENT INFRASTRUCTURE GRANT APPLICATION FOR VALLEY VIEW ROAD AND PRAIRIE CENTER DRIVE INTERSECTION IMPROVEMENTS B. AWARD CONTRACT FOR LIFT STATION SCADA SYSTEM TO FOREST LAKE CONTRACTING C. APPROVE REINSTATEMENT AND EXTENSION OF THE HOUSING SERVICES AGREEMENT WITH WHAHLT IX. PUBLIC HEARINGS/MEETINGS A. RESOLUTION APPROVING THE USE OF 2011 CDBG FUNDS Official notice of this public hearing was published in the February 3 2011,Eden Prairie News. Synopsis: The 2011 CDBG allocation has not yet been announced by the office of Housing and Urban Development(HUD). However, the Human Services Review Committee used the conservative estimate of$250,000 in funding to make the funding recommendations as listed below. Once the actual amount is received, the Human Services Review Committee will reconvene to determine how the funds will ANNOTATED AGENDA March 1,2011 Page 3 be reallocated. The regulations stipulate that public service funding may not exceed 15 percent of the City's total allocation($250,000), plus 15 percent of the previous year's program income ($112,000). The Human Services Review Committee reviewed the 2011 CDBG proposals and recommended the following activities be funded. # Human Services Activity Funding County % of Level Priority Allocation 1 PROP Housing Support Services $25,000 High 10% 2 YMCA(Child Care Subsidy) $10,500 High 5% 3 HOME(Household&Outside Maintenance for the Elderly) $8,000 High 3% 4 HomeLine(Tenant's Advocacy Service) $5,000 High 2% 5 CAPSH(Emergency Vehicle Repair) $4,500 High 2% Subtotal $53,000 Housing Activities Funding County Level Priority 6 Housing Rehabilitation Deferred Loan Program $119,500 High 48% 7 First Time Homebuyer $50,000 High 19% 8 Fair Housing Initiative $2,500 High 1% 9 Program Administration $25,000 10% Grand Total $250.000 MOTION: Move to adopt the Resolution approving the use of 2011 CDBG funds as recommended by the Eden Prairie Human Services Committee. X. PAYMENT OF CLAIMS MOTION: Move approval of the Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS A. COMMISSIONS Synopsis: The City Council conducted Commission interviews on Tuesday, February 22, 2011. Overall, there were 19 applicants (14 new applicants and 5 reapplicants). Eighteen candidates are being designated for Commission appointments. All terms of appointment are scheduled to begin on April 1, 2011. An orientation session will be held on Tuesday, March 22, 2011, for all new and reappointed Commission members. ANNOTATED AGENDA March 1,2011 Page 4 MOTION: Move to appoint: • To the Arts & Culture Commission Lee-Elliott Stoering and Cynthia Paulson with terms expiring on March 31, 2014; • To the Conservation Commission Kurt Lawton and Anthony Pini with terms expiring on March 31, 2014; and Ray Daniels with a term expiring on March 31, 2012; • To the Flying Cloud Airport Advisory Commission Caryl Hansen, Keith Tschohl and John Pratten with terms expiring on March 31, 2014; • To the Heritage Preservation Commission Kay Demarais, Cindy Evert and Ed Muehlberg with terms expiring on March 31, 2014; • To the Human Rights and Diversity Commission PG Narayan and Zina Nourkadi with terms expiring on March 31, 2014; • To the Parks, Recreation and Natural Resources Commission Geri Napuck and David Rosa with terms expiring on March 31, 2014; and • To the Planning Commission John Kirk, Matt Fyten, Katie Lechelt and Jon Stoltz with terms expiring March 31, 2014 B. BOARD OF APPEAL AND EQUALIZATION Synopsis: From 1992 through 2010, the City has appointed a special Board of Appeal and Equalization(also formerly named the Board of Review). The members are citizen volunteers that are active and knowledgeable, with extensive experience in the real estate market. The members are recruited by the City Manager and City Assessor and appointed annually with confirmation by the City Council. The City pays the members a per diem payment of$50 for all required training sessions and Board meetings. MOTION: Move to appoint to the Board of Appeal and Equalization Brian Duoos, Jim Johnson, Lyndon Moquist, Annette O'Connor, and Patricia Pidcock for the period of April 1, 2011 through May 31, 2011, or until the Board of Appeal and Equalization completes its work. C. CHAIRS AND VICE CHAIRS OF COMMISSIONS Synopsis: Chairs and Vice Chairs are appointed annually by the City Council following the appointment of members to City Commissions. The City Council conducted Commission interviews on Tuesday, February 22, 2011, and determined Chair and Vice Chair assignments for the period of April 1, 2011, through March 31, 2012. ANNOTATED AGENDA March 1, 2011 Page 5 MOTION: Move to appoint: • Farida Kathawalla - Chair and Tonja Bivins - Vice Chair of the Arts and Culture Commission; • Laura Jester - Chair and Greg Olson - Vice Chair of the Conservation Commission; • Jeff Larsen - Chair and Mark Michelson - Vice Chair of the Flying Cloud Airport Advisory Commission; • Ann Higgins - Chair and Ed Muehlberg - Vice Chair of the Heritage Preservation Commission; • Pamela Spera - Chair and Peter Huck - Vice Chair of the Human Rights and Diversity Commission; • Geri Napuck - Chair and Hutch Coburn - Vice Chair of the Parks, Recreation and Natural Resources Commission; and • Jon Stoltz - Chair and Jerry Pitzrick - Vice Chair of the Planning Commission D. CHAIR AND VICE CHAIR OF BOARD OF APPEAL & EQUALIZATION Synopsis: Chairs and V i ce-Chai rs are appointed annually by the City Council f of l owi ng the appointment of members to City Boards and Commissions. MOTION: Move to appoint Patricia Pidcock— Chair and Brian Duoos — Vice-Chair of the Board of Appeal and Equalization. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. CITY COUNCIL AGENDA DATE: SECTION: Proclamations & Presentations March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IV.A. Jay Lotthammer, Director, Miller Park Barrier Free Play Area Donation Parks and Recreation Motion Move to: Accept the donation from the Tom and Kathy Miller Family Foundation in the amount of$1,200 to assist with funding for future development of the Miller Park Barrier Free Play Area. Synopsis Mike Garvin, along with family and friends, has continued to recruit funds to be used towards future phases for the Miller Park Barrier Free Play Area. Over$200,000 has been previously contributed. An additional $1,200 has been raised towards future phases of the project. Background Eden Prairie resident Mike Garvin approached staff with a pledge to assist with the funding for a Barrier Free Play Area at Miller Park. Mr. Garvin's family has made use of similar play areas while visiting other states. Mr. Garvin and his wife recognized the benefits and positive impacts that a barrier free play area can have for people with all types of abilities. Miller Park is one of three community parks and receives a higher amount of use than neighborhood parks and smaller play structures. Over the past several years, staff has maintained the equipment by replacing parts that were damaged, broke or in an unsafe condition. Many of the replacement parts are no longer available due to the age of the equipment. Funds were budgeted and approved as a part of the Capital Improvement Plan for replacement of portions of the play area. Mr. Garvin and his family have committed funds to add to the amount of work that is able to be performed and enhance the accessibility of the play area. Increased accessibility will certainly be beneficial for children who use wheelchairs, but past experience has shown that accessible surfaces and play components also offer greater access and enjoyment to all users. Attachment Donation Check The Kathy & Tom Miller Foundation CITED City of Eden Prairie DATE INVOICE NO DESCRIPTION INVOICE AMOUNT 1-03-11 1311 Donations for pavers 1200 .00 j DATE CHECK CHECK 1-13-11 NUMBER 557 TOTAL> 1200 .00 PLEASE DETACH AND RETAIN FOR YOUR RECORDS The Kathy & Tom Miller Foundation CITED City of Eden Prairie DATE INVOICE NO DESCRIPTION INVOICE AMOUNT 1-03-11 1311 Donations for pavers 1200 . 00 DATE CHECK CHECK 1-13-11 NUMBER 557 TOTAL> 1200 . 00 PLEASE DETACH AND RETAIN FOR YOUR RECORDS WARNING-THIS CHECK IS PROTECTED BY SPECIAL SECURITY FEATURES The Kathy& Tom Miller Foundation JPMorgan Chase,N A 7760 France Ave South Delaware OH 43015 g Suite 1020 5 1551 Edina, MN 55435 4 952-345-7844 DATE CHECK NO OUNT January 13, 2011 557 *******}*$1,200.00 i a *************************** Pay Qne''thousand two hundred dollars and no cents VOID AFTER 180 DAYS I PAY City of Eden Prairie TO THE ORDER OF 8080 Mitchell Road Eden Prairie, MN 55344 . RES INCLUDE MICROPRINTING•VOID PANTOGRAPH•ENDORSEMENT BACKER•BROWNSTAIN CHEMICAL REACTANT II6000000 5 5 ?II. I:0 41., L L 5 5 L Li:13 3E1 6 5 3 213 5 5 79 3H' , � J ITEM NO.: VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, FEBRUARY 15, 2011 CITY CENTER 5:00—6:25 PM, HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Eugene Dietz, Community Development Director Janet Jeremiah, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters I. FUND BALANCE UPDATE Finance Manager Sue Kotchevar reviewed balances in the City's various funds and answered the Council Members' questions about the fund balances. II. PARK BOUNDARY INSPECTION UPDATE Parks and Natural Resources Manager Stu Fox gave a PowerPoint update on the park boundary inspection program. In 2005, the City Council approved hiring seasonal staff to inspect all park boundaries. In 2006, the City sent a boundary initiative letter to 2,100 residents who live adjacent to park property. Fox said the inspection process includes written communication with property owners detailing the City's activities. If a boundary violation is identified, a letter is sent to the property owner with a date by which corrective action must be taken. If corrective action is not taken, the issue is forwarded to the Police Department. At this time, another letter is sent to the property owner informing them of the corrective actions they must make. If the violation remains unresolved, the issue is referred to the City Attorney for formal legal action. Fox said that to date 13 parkland areas, totaling 795 acres, have been inspected. Approximately 859 private/public interfaces have been inspected. Fifteen percent of those inspections (about 125)resulted in trespass letters. After notification, 104 residents completed the corrective action requested by the City. Twenty-one cases have been forwarded to the Police for further action. One case has been forwarded to the City Attorney. City Council Workshop Minutes February 15, 2011 Page 2 Fox said City staff received an inquiry from a Council Member about the possibility of developing a process for residents to seek variances or to apply for a permit to continue using City/park property they have been found to be encroaching on. The issue was discussed at length by the Parks, Recreation and Natural Resources Commission(PRNRC). The PRNRC unanimously passed a motion, "To continue the process of park boundary inspections and enforce the property line as the no encroachment/trespass line out of concern for but not limited to consistency, cost effectiveness, precedent, time intensity and concerns for lack of objectivity." Council Member Nelson said she has gotten two types of calls regarding the boundary inspection program. One complaint is that the boundary markers are ugly and, therefore, devalue the property. Nelson said she would like to have a process by which property owners can request the signs be removed. Nelson also asked if property owners are forced to stop mowing City land, who will be responsible for maintaining these areas? Parks and Recreation Director Jay Lotthammer said these areas will be allowed to go back to their natural state. Council Chamber III. OPEN PODIUM IV. ADJOURNMENT ITEM NO.: VI.B. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, FEBRUARY 15, 2011 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Gene Dietz, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. COLOR GUARD/PLEDGE OF ALLEGIANCE Tyra-Lukens thanked Cub Scout Pack 348 from Cedar Ridge Elementary School for presenting the colors. III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. 494 CORRIDOR COMMISSION UPDATE Aho said he has served for six years on the I-494 Corridor Commission and is currently serving as Chair of that group. The commission was begun in 1986 to help with transportation projects in the southwest metro area. He noted their focus for the last several years has been on the 494/169 interchange project, and a lot of people worked very hard to more that forward to the point where it is now under construction. In 2002 they started another focus in commuter services as they recognized the need to have other ways to reduce traffic in the area. Work on the 494/35W interchange project is one of their priorities for this year as is the Southwest Corridor light rail transit line. Aho introduced Melissa Madison, Executive Director of the I-494 Corridor Commission. Ms Madison distributed copies of their annual report and work plan for 2011. She reviewed some of the accomplishments of the commission and highlights of their work in 2010. Kate Meredith, Director of Outreach for the I-494 Corridor Commission, reviewed the companies they have worked with in Eden Prairie and the commuter programs started by those companies. CITY COUNCIL MINUTES February 15,2011 Page 2 Tyra-Lukens noted these are very impressive numbers and asked if this is a typical trend. Ms Madison said it was, although they have taken a dip in numbers over the last couple of years after gas went down below $4.00 a gallon. Tyra-Lukens asked why the number of new teleworkers is lower than expected. Ms Madison said that number reflects a pilot program, "eworkplace,"that was started in 2010 and for which they receive money from the state. Aho said Super Valu is looking at a large teleworker program for their employees, and we expect quite an increase in those numbers. He noted staff has done a phenomenal job in meeting and surpassing the commission's goals. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Case moved, seconded by Aho, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 1, 2011 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council workshop held Tuesday, February 1, 2011, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 1, 2011 MOTION: Butcher Wickstrom moved, seconded by Case, to approve the minutes of the City Council meeting held Tuesday, February 1, 2011, as published. Motion carried 4-0,with Nelson abstaining. C. SPECIAL COUNCIL MEETING HELD THURSDAY, FEBRUARY 3, 2011 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the Special City Council meeting held Thursday, February 3, 2011, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2011-22 AUTHORIZING ISSUANCE AND SALE OF $1,260,000 TAXABLE GENERAL OBLIGATION WATER AND SEWER REVENUE BONDS, SERIES 2011A C. ADOPT RESOLUTION NO. 2011-23 AUTHORIZING ISSUANCE AND SALE OF $3,735,000 GENERAL OBLIGATION BONDS, SERIES 2011B CITY COUNCIL MINUTES February 15,2011 Page 3 D. APPROVE THE 2011 EQUIPMENT REPLACEMENT FUND SCHEDULE E. AWARD CONTRACT FOR 2011 STREET SWEEPING TO RELIAKOR SERVICES INC. F. APPROVE CHANGE ORDER NO. 1 FOR SINGLETREE LANE IMPROVEMENTS G. DECLARE OBSOLETE COMPUTER AND RELATED EQUIPMENT AS SURPLUS AND AUTHORIZE DISPOSAL OF THE PROPERTY H. ADOPT RESOLUTION NO. 2011-24 DECLARING UNCLAIMED PROPERTY AS ABANDONED I. APPROVE FUNDING EDEN PRAIRIE'S SHARE IN THE AMOUNT OF $195,000 FOR THE SOUTH METRO PUBLIC SAFETY TRAINING FACILITY TO INSTALL FIRE SIMULATION EQUIPMENT AND INFRASTRUCTURE J. ADOPT RESOLUTION NO. 2011-25 AUTHORIZING AMENDMENT NO. 3 TO PROJECT MANAGEMENT AGREEMENT AND SUBORDINATION AGREEMENT AND FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT LOAN DOCUMENTS (LINCOLN PARC) Lotthammer said there are replacements for Items VIII.A. and J. Regarding Item D,Nelson asked if we are continuing to get replacement vehicles that get high gas mileage. Lotthammer said he believed we are continuing that. Nelson asked if we have checked with non-profits to see if they needed any of the used computer equipment. Rosow said legally we cannot give property away to non-profits. Nelson said she did not like to get rid of them if there is a need for them somewhere else such as in about our own housing department. Tyra-Lukens asked staff to see if they can use them in that area. MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-J on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. FIRST READING OF ORDINANCE AMENDING CITY CODE 11.03 RELATING TO MINIMUM WIDTH OF LOTS AT THE RIGHT-OF-WAY LINE Lotthammer said official notice of this public hearing was published in the February 3 2011,Eden Prairie News. Charts 11A— 1 1 E are the development criteria for each zoning district covering, density, lot size, lot dimensions, floor area, and height, etc. The new category is "Minimum Lot Width at Right of Way Line."Historically, the staff has used the category"Minimum Lot Width" as the lot width at the right of way line. However, the definition of minimum lot width explains only how it is measured which is "its own mean width measured at right angles to its mean depth." It is not clear that it applies at the right of way line. The CITY COUNCIL MINUTES February 15,2011 Page 4 Planning Commission voted 4-0 to recommend approval of the code amendment at the January 10, 2011 meeting. He noted this would be characterized as a housekeeping item. There were no comments from the audience. MOTION: Aho moved, seconded by Nelson, to close the public hearing and to approve 1st Reading of the Ordinance to amend City Code Section 11.03 — Establishment of District, Special Requirements and Performance Standards to a requirement for a minimum width of a lot, at the right-of-way line, in the Rural, R1-44, R1-22, R1-13.5, R1-9.5, RM-6.5, RM-2.5, C-REG, I-2, I-5, I-GEN, PUB, OFC,N-COM, C-COM, C-HWY, C-REG-SER, GC Districts. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote,with Aho,Butcher Wickstrom, Case,Nelson, and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. City Manager Contract Tyra-Lukens said at its February 3, 2011, special meeting, the Eden Prairie City Council unanimously voted to approve Rick Getschow as their choice for City Manager. Subsequent to that meeting, she and Council Member Aho met with the City Attorney, the Human Resources Manager, and the recruiter to develop the terms of a contract. She and Council Member Aho presented the contract to Mr. Getschow, and he has accepted the terms as presented. The contract, which has been signed by Mr. Getschow, is on a goldenrod sheet for the Council's review and approval. Case asked how the total package compares to other city managers now we don't have the incentive merit pay piece in the package. Tyra-Lukens said the total package is about $148,000. They looked at salaries of city managers in cities similar in size to Eden Prairie. Mr. Getschow was happy with the figure. Aho said there is no car allowance, but the City Manager will be reimbursed for mileage if he uses his own car for work. It is a very fair salary commensurate with Mr. Getschow's experience. It gives us room to increase his salary and puts us in a good position as a city. CITY COUNCIL MINUTES February 15,2011 Page 5 Butcher Wickstrom asked what the cap is for city managers. Rosow said the cap is a little over$151,000; however, any benefits provided that are also given to other city employees are not included in the computation of the cap. Case thanked Mayor Tyra-Lukens and Council Member Aho for their work on the contract. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the contract appointing Richard Getschow as the Eden Prairie City Manager. Motion carried 5-0. Tyra-Lukens said his planned start date is March 28. She thanked Mr. Lotthammer for his help as interim City Manager. B. REPORT OF CITY MANAGER 1. Schedule Joint Meeting of the Budget Advisory Commission and City Council Lotthammer said at its February 1 meeting, the City Council approved the Budget Advisory Commission(BAC) work plan, which included a joint meeting of the City Council and the BAC in April 2011. At the meeting the Council will receive a presentation from a consultant about funding methods and opportunities for capital improvements. Tyra-Lukens said she and Council Member Butcher Wickstrom have a Southwest Transit meeting scheduled for that evening but she will see what she can do to get it moved forward. MOTION: Case moved, seconded by Butcher Wickstrom, to schedule a joint meeting of the City Council and the Budget Advisory Commission at 6:00 p.m., April 28, 2011. Motion carried 5-0. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS CITY COUNCIL MINUTES February 15,2011 Page 6 Nelson asked about the date of the retreat. Tyra-Lukens said we don't have a date yet but we should get something nailed down soon. Butcher Wickstrom suggested we give Mr. Getschow a few weeks to get his feet wet before we schedule the retreat. XVI. ADJOURNMENT MOTION: Case moved, seconded by Aho, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:32 PM. CITY COUNCIL AGENDA DATE: March 1, 2011 SECTION: Reports of Advisory Boards & Commissions DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VII.A. Community Development/Planning Flying Cloud Airport Advisory Janet Jeremiah Commission 2010 Report and 2011 Scott Kipp Goals and Work Plan Requested Action Move to: Receive the Flying Cloud Airport Advisory Commission 2010 Report and Approve its 2011 Goals and Work Plan. Synopsis The Annual Report addresses activities of the Commission in 2010 which focused on education and information about Flying Cloud Airport to various constituent groups, to increase visibility of and communications from the Commission, and to continue to monitor the Final Agreement. The Commission proposes similar goals for 2011, which include working to reduce nighttime noise and work with the City and MAC to improve the appearance of the airport. Background Information The Flying Cloud Airport Advisory Commission will be meeting with the City Council at the March 1, 2011 City Council Workshop to present its 2010 Report and 2011 Goals and Work Plan. Some of the Commission's 2010 activities and areas of review included the following: • Work to withdraw a Met Council proposal to change Minor Airports into Minor I and Minor II classifications. This action could have resulted in longer runway potential at some of the Minor airports, including Flying Cloud. • Focus on reducing nighttime noise. • 2010 Update to the Flying Cloud Airport Security Guide. • MAC landscaping and aesthetic improvements on south side of airport. • Improvements to MAC's Multilateration Project to improve the quality of flight track data, ensure better data integrity, availability, and reliability and to ensure more timely and accurate reporting. City Council Meeting—Reports of Advisory Boards & Commissions Flying Cloud Airport Advisory Commission March 1, 2011 Page 2 • Continue construction of new hangars along Pioneer Trail due to sewer and water availability. • Continue improvements to, and use of, the City's website on Flying Cloud Airport. • Tour of airport and control tower, and meetings with various businesses on the field. • Tour of FAA's Air Route Traffic Control Center in Farmington MN. • Improvements to noise complaint letters. • Monitor Residential Sound Level Testing per Final Agreement. • New maintenance run-up area established. • Reviewed and endorsed MAC's Maintenance Standards Ordinance. • MAC/Control Tower established helicopter hovering and pattern work on the airport. • Monitor the progress of the Flying Cloud Joint Airport Zoning Board. • 2010 Year End Report and 2011 Goals and Work Plan. • Students on Commissions Representatives. Attachment 1. 2010 Year End Report and 2011 Goals and Work Plan Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan Charter The Commission was chartered in 2006 by the City Council to "advise the City Council and the Metropolitan Airports Commission with regard to matters affecting the operation of Flying Cloud Airport." The City Council charged the Commission with the following roles and responsibilities: A. Advise the Council and the Metropolitan Airports Commission with regard to matters affecting the operation of the Flying Cloud Airport, including: the classification of the airport under federal and state law; rules and regulations of federal and state agencies governing the operation of the Airport; the ongoing monitoring and implementation of the Final Agreement Concerning Flying Cloud Airport and MAC Ordinance 51 between the City of Eden Prairie, Minnesota and Metropolitan Airports Commission, dated December 2002 (Final Agreement); other noise abatement methods to reduce the impact of aircraft noise on the community; and such other matters as the City Council may direct from time to time. B. Cooperate with the Metropolitan Airports Commission Staff in reviewing for the benefit of the Council matters affecting the use and control of the Flying Cloud Airport, including the Final Agreement, and shall make its recommendations to the Council and the Metropolitan Airports Commission upon request with regard to any proposal affecting the use or operation of Flying Cloud Airport. 2010 Accomplishments The Commission's approved goals for 2010 were: 1. Continue our focus on providing education and information about Flying Cloud Airport to various public and private constituent groups, as well as to individual Eden Prairie residents. 2. Continue to increase visibility of, and communications from the Commission. 3. Continue to monitor the Final Agreement. 4. Work with the City of Eden Prairie and MAC to reduce nighttime noise. 5. Work with the City of Eden Prairie and MAC to improve the appearance of the airport. Commentary The Commission was very active in 2010. It held its normal six meetings, as well as an extended meeting in July. As requested by the City Council, the Commission conducted its biennial security review of the airport. In addition, the Commission toured the airport and the grounds to review the completed construction of Runway 10R, met some of its business leaders, and toured the tower operation. During its November meeting, the Commission met in Farmington at the location of the FAA's "Minneapolis Center" facility, where en-route air traffic is controlled. The Commissioners take time to fully understand the range of issues facing the Airport from various angles. The Commission strongly believes in its mission. It is working to educate itself, on behalf of the City Council, to maximize its value to the City Council, Eden Prairie residents, and MAC. March 2011 Page 1 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan f. —ate ? ey f i' r f - 4111 �� . avaim kb, • The photo above depicts the runway extension of 10R to 5000 feet (middle of photo) and the new south hangar area (right hand side of photo). The hangars are expected to be built on the grass areas, on the right. The smaller paved areas dissecting the grassy areas are alleyways and taxiways. Education and Information Several Commission members attended a "Flying Cloud Airport Pilots and Tenants" meeting in September. The event was sponsored by the FAA, with participation by MAC and the Flying Cloud Tower. It was an excellent opportunity to hear of the concerns and interests of the pilots and tenants who operate out of FCM. Discussion topics included FCM runway incursions, "Line Up and Wait", winter operations and airport information from MAC. Particular emphasis was made concerning runway incursions, with the audience being asked for ideas on how to help eliminate them. A number of handouts about incursions were available. Copies were obtained and distributed at the Commission's November 4th meeting. March 2011 Page 2 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan Improve Appearance of Airport Significant new hangar construction has begun on the north side of the field. Old, rusty and deteriorated row hangars are beginning to be replaced with modern individual hangar facilities, served with sanitary sewer, water, and natural gas heating. This construction is expected to continue. In addition, some of the oldest hangars on the east side of the field have been eliminated; and a new south side hangar area has been graded and paved. Sewer and water services for the south hangar area are anticipated in 2012. II I . III - 1111101001 A typical picture of the old "T- Hangars". March 2011 Page 3 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan • Fortunately, many of the older hangars are being replaced with new, attractive hangars like these, consistent with the City codes. Airport Security The Commission was asked to update its airfield security report from 2008, during its 2010 work plan, to assess security at the airport, and suggest any necessary improvements. Participants included Eden Prairie Police and Fire Departments, Transportation Security Administration (TSA), and Aircraft Owners and Pilots Association (AOPA) airport support network. Physical security at the airport continues to move in the right direction with high security locks at all gates requiring security codes for access. Also, separation of airside and landside operations will minimize the potential for incursions with airport operations. The Commission, working with the airport community, continues to keep the lines of communication open with the airport businesses. Airport users can be an effective "neighborhood watch" and is the best plan for an airport the size of Flying Cloud. The Fire Department conducted twenty-nine inspections during the time period, including hazardous materials' inspections at the Fixed Base Operators (FBO's) during the Air Expo, and checked the new locking gates. The extensions of sanitary sewer and water main have allowed the installation of sanitary facilities and fire suppression systems to the hangars. The TSA said Flying Cloud is a model airport, regarding its added cooperation with the City's Fire and Police Departments. There are very few general aviation airports that have the level of security as Flying Cloud. The TSA added that Flying Cloud is far ahead in its security initiatives. AOPA said airport users are the key in airport security; and they are able to notify local law enforcement. March 2011 Page 4 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan MAC has updated its 2010 Flying Cloud Airport Security Guide. This guide has been distributed to all FBO's and the Flying Cloud control tower. Flying Cloud Airport Advisory Commission Findings • Based on the experts involved, Flying Cloud Airport is considered secure and a model for others to follow. • The experts all agree the Flying Cloud Airport has exceeded the security requirements for a typical airport of its size and type. At this time, no further security suggestions or improvements have been identified by the experts, • MAC has a great working relationship with the City's Fire and Police Departments. • MAC, working with AOPA airport support network, continues to strengthen the "Community Watch"with airport businesses and tenants. Metropolitan Council's 2030 Aviation System Plan A Metropolitan Council proposal to change the Minor airport category into Minor I and Minor II categories came to an end in February. This change could have resulted in longer runways at some of the region's airports, including Flying Cloud. The Met Council ultimately approved its 2030 Aviation System Plan without the proposed category changes. This was the result of strong opposition from the City Council and Flying Cloud Airport Advisory Commission, as well as other airport communities in the north metro area. MAC's Long-Term Comprehensive Plan An update to the Long-Term Comprehensive Plan (LTCP) for the airport was prepared by MAC to address future needs of the airport over the next 20-year period. Periodic updates are required by the Metropolitan Council. The LTCP addresses the following areas: • Existing conditions/inventory • Aviation forecasts • Airside and Landside Facilities Requirements • Alternatives and Plan Recommendations • Environmental Considerations • Land Use Compatibility • Capital Improvement Program Costs • Facility Implementation Schedule • Public Information Process The Flying Cloud Airport Advisory Commission reviews LTCP developments as they occur. The crosswind runway 18-36 is currently 2,691 feet long but does not meet the recommended standard according to the FAA. Various alternatives were evaluated for this runway. The LTCP Preferred Alternative is to shift and extend the runway to meet a fully compliant runway safety area, object free area, and a runway 2,800 feet long. This runway would accommodate 75% of the fleet of aircraft weighing less than 12,500 pounds. Construction of a north perimeter road is also recommended. March 2011 Page 5 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan Airport Operations ANNUAL AIRCRAFT OPERATIONS 300,000 - - 250,000 200,000 • 150,000 • 100,000 • 50,000 0 , , , , , . , . . . . H NJ N N N N N Lo in in Ln LD Q C C C C Q kD un Lo Ln Q O O c C N O r..i - 00 O NJ r Ca O Fh-uig Cloud Airport Traffic Counts as Repoi terlby the Air Ti affic i'ontrolTow•er during the Horns of Opera tioii-A11I-10PM Apr il-Septembei and-AM-9 PM October-March 18,000 - - ■2006 16,000 ❑2007 14,0110 ■2_008 12.000 - _ � _ - ❑na9 10,000 — — - j - - - ,- — — - Total Operations 4,L}I}I} — — — — ' 2006-144,178 _ 2007-118,178 2'000 2008-116,936 {I r r r r r i 2009-117,209 i �;r .q � , �� - q' °° Boa ec 2010- 94,244 1\lollth Residential Sound Level Testing Program The Eden Prairie Residential Sound Level Testing Program was initiated on April 5, 2010, and concluded on July 19, 2010, to fulfill the provisions outlined in the Final Agreement. The Final Agreement requires: • Completion of the sound level testing within two years from the date the extended runways are made available. March 2011 Page 6 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan • In the event that any residence tested has an exterior to interior noise attenuation of less than 20 dBA (decibels-A weighted) MAC shall provide sound insulation to achieve a noise reduction of at least 20 dBA. • MAC will provide testing and sound insulation pursuant to Paragraph 3.7 regardless of whether funding is provided by the federal government, and • No new residence for which final building permits were issued on or after December 4, 2001, shall be eligible to receive testing or sound insulation pursuant to Paragraph 3.7. The specific purpose of the program was to determine if the existing exterior-to-interior Noise Level Reduction (NLR) of the representative sample homes, meet the NLR within the 60 DNL noise contour. The City selected a sample of 35 homes in the 60 DNL(Day-Night Level) noise contour area, which were representative of the entire housing stock in the 60 DNL Noise Contour Area. The goal of the analysis was to establish NLR values for the respective housing demographic. In the event the NLR was determined to be less than 20 decibels, the MAC would provide sound insulation treatments to achieve the NLR of 20 decibels. Of the 51 homeowners asked to participate in the program, 27 were interested. Six of those initial homes were removed from the program because the MAC and the City determined that the homes did not meet the site and/or home conditions criteria; or because the homeowner indicated they were no longer interested in participating. Two orientation meetings were held at city hall with interested home owners. A demonstration of the "pink noise" used in the testing was presented by MAC. The whole testing process was explained and questions from home owners were answered. MAC presented its conclusions about the Residential Sound Level Testing Program to the Commission at its November 4, 2010 meeting. Individual results from each home were presented to the Commission. The 21 homes tested in the program exceeded the 20 decibel NLR goal. The NLR's ranged between 33.7decibels and 25.0 decibels. MAC's conclusion was that: "The MAC has fulfilled its requirements related to this stipulation and no home mitigation is required." The Commission accepted the Residential Sound Level Noise Report. FlyincJ�_� DNL®. L� Cloud Airport C � }e ---- 'y DNC 7a ® Eden Prairie 21 Homes Tested zal 8 Homes Discontinued Figure 2 CA) Sound Level Testing Program Project Area Map ,61 151WSTVT° 0 000 0.1 0.2 Mlles 1 ♦ i l March 2011 Page 7 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan Communications Commissioner Greg McKewan continued to work with the City Communications Department to make the City's Airport web site more effective as a tool to improve resident access to key data about the Flying Cloud airfield. Many pages and data were added, as was a full video of the Public meeting held in May. The impact has been great, as more information is available to residents. The most popular items viewed by residents are the flight tracks and the Commission's meeting schedule. Please visit the site at Flying Cloud Airport. The Commission welcomed a new student member, Neeraj Ajgaonkar. We thank our outgoing student members, Sam Clark and Tanay Mehta, and wish them well at school. The 2010 MAC FCM Operator of the Year Award was presented to Christopher Cooper, of Hummingbird Helicopters, at the Commission's January 2011 meeting by the FCAAC Chair. Hummingbird's selection is based on its commitment to noise abatement techniques, and voluntary flight restrictions. They are particularly sensitive to noise complaints received from surrounding communities. In turn, pilot training is conducted away from these areas, which help build stronger and more compatible relationships between FCM aviators and the surrounding communities. f 4 . , • 1 48 or tfr) I r . il _ _ .__ rb Vfi • , r Christopher Cooper, 2010 MAC FCM Operator of the Year From left to right:Rick King-FCAAC, Beverly Cooper-owner of Hummingbird Helicopters, James Young and Stephanie Burdorf-helicopter flight instructors, Jeff Nawrocki-MAC Flying Cloud Joint Airport Zoning Board (JAZB) The City Council approved the City's participation in the Flying Cloud Joint Airport Zoning Board (JAZB) in 2009. The JAZB is made up of two appointments, each from the cities of Eden Prairie, Bloomington, Shakopee and Chanhassen, two from the MAC, and a chair named by the appointed members. The City named Council Members Aho and Duckstad. FCAAC Chair King was named Chair of the JAZB. The JAZB is created under Minnesota Statutes. It serves to review and limit March 2011 Page 8 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan "airport hazards"that endanger lives, property and airport utility, with consideration given to avoiding the disruption of existing land uses, based on social and financial costs. The JAZB meets each month. The Commission obtains regular briefings about JAZB meetings. Seven JAZB meetings and one public hearing have occurred between July 16, 2009 and December 21, 2010. On December 21, 2010, the JAZB recommended "Approval of Draft Materials for First Submission of the Draft FCM Zoning Ordinance to the Commissioner of Transportation for Review". Once approved by the Commissioner, the Ordinance will take effect, and will be implemented through a Zoning Administrator. To review the work of the JAZB, click on the link below. http://www.metroairports.org/mac/appdocs/meetings/FZB/Agenda/FZB A 1058.pdf 2 4 2 5 Ws Z s and S t a t e Zones Fight# with 2 6 4 5 Land Use 05-5 i # a. ._. iii s • inenifit --4- .: --ixbr h--• Wit 1 ��iusv5y Eat iii {Wk �M• I rtua The map above shows the safety zones established at the end of all runways. The solid black line is state safety zone A. The dashed line is safety zone B. The solid red line is federal runway protection zone March 2011 Page 9 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan - - yA - `s ;- - e _ - sue- i .r 1114----' 15_, Q 1 r T , 1ed-i y 4 1 �; "T - „49" y - '►�. _ ti /' �t .r= ,TT _r j9. --r - f - ‘\414\,, ' / / ,•/: ' . 1 View from the Northeast corner of the airport Non-Aeronautical Development at the Airport The City Council and Metropolitan Airports Commission entered into a Memorandum of Understanding (MOU) for the development of non-aeronautical property at the airport. The MOU establishes the framework which will be used to proceed with non-aeronautical development at the airport, as market conditions dictate. The MOU provides for non-aeronautical uses for eight specific parcels of land owned by the MAC, including: retail stores, service establishments, restaurant, business and professional offices, gasoline/convenience stores. The City will retain its authority to review and approve development projects through the public hearing process and will incorporate into a change to the city's zoning ordinance. All development will be subject to the performance standards of the City's zoning code Helicopter Operations at Flying Cloud - Letter of Agreement In September, the FCM Air Traffic Control Tower (ATCT) and Metropolitan Airports Commission agreed to establish a primary helicopter hover practice area and helicopter flight patterns during hours the control tower is in operation. The ATCT will authorize helicopter operations in the Helicopter Practice Area based on traffic, complexity and weather; and will consider fixed wing traffic, runway use, wind, and preferred routes. The agreement establishes helicopter flight patterns and hover practice areas overlying the airport to minimize noise. Monitoring the Final Agreement - Reduce Nighttime Noise There has been an increase in noise reporting during the voluntary restriction period (10pm —7am). The Commission believes its educational efforts have resulted in greater public awareness of the noise reporting procedures. The people are using the procedures of the phone, and the convenience March 2011 Page 10 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan of the internet, which make it easy to log a report. The Commission plans to continue its efforts in 2011 to reduce nighttime noise. Since the inception of Ordinance 97, we have seen a decrease in the number of complaints in regard to nighttime maintenance run-ups. This is partly because of our continuing public education, and the decrease in traffic. All noise complaints, sent by residents to MAC via telephone or the internet, are recorded and researched thoroughly. MAC reacted appropriately to the complaints. The Commission reviews MAC's Noise Complaint Report at each meeting. MAC agreed, at its own cost, to add Flying Cloud Airport to its Multilateration Project. This will improve the quality of flight track data; ensure better data integrity, availability, and reliability; and create timely, accurate reporting. The project was to be done only at MSP. Through the good relationship between the Commission and MAC, the latter agreed to extend it to FCM. The project is part of the ANOMS (Airport Noise and Operations Monitoring System). It is currently being used in MAC's FlightTracker monitoring system and continues to be fine tuned. Examples of additional information generated by the new monitoring system are included in the Noise Complaint Reports presented to the Commission at its November 4m meeting. There is now data that usually identifies the type of aircraft that correspond to noise complaints. Correlation codes are also included that can be used by the Commission to see if a specific flight correlates with one or more of the complaints that have been made. The new system is always in operation. For this reason flights that take place when the tower is not in operation will now be counted, and a more accurate tally of the actual number of operations that take place at FCM can be obtained. A significant part of the Final Agreement was the execution of the leases for the ball fields between MAC and the City. These agreements were completed in 2010. In addition, discussion is underway for a development agreement between the two parties, regarding the MAC-owned non-aeronautical land. MAC completed testing a representative sample of homes located east of the Flying Cloud Airport, as part of the Final Agreement. It is in accordance with a methodology agreed upon by MAC and Eden Prairie in the Final Agreement which determined the existing exterior to interior noise reduction level. (See Eden Prairie Residential Sound Level Testing Program). The Commission reviewed MAC's environmental compliance at the airport. MAC does not own or maintain any wells on the airport property; so there is no environmental monitoring of wells on the airport property. As a result of extending sanitary sewer and water lines along the north boundary of the airport in 2009, a significant number of new hangars replaced the old in 2010. This better serves the tenants needs and businesses along Pioneer Trail. As part of the new infrastructure, airport businesses and hangar tenants that have wells and septic systems are required to properly abandon them within two years. Many of the owners are electing to connect immediately to the new sanitary sewer and water lines, as part of new hangar construction. The new south building area will be served with sewer and water in 2012. MAC's Spill Prevention, Control and Counter-measure (SPCC) Plan, in place since 1991, is Professional Engineer compliant. The Plan was updated in 2009. Although the MAC does not meet March 2011 Page 11 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan the regulatory threshold that requires a SPCC plan, MAC determined it was appropriate and prudent to have one in place. -tee _ — ALL-M= W �..:.. - +fir View from the southeast corner, looking at the north-south runway Goals for 2011 The Commission proposes similar 2010 goals for 2011. The Commission also proposes a focus on a few new goals, since the airport expansion has been completed. We will continue our focus on providing education and information about Flying Cloud Airport to various constituent groups and individuals, as well as continue to increase visibility of, and communications from, the Commission. While continuing to monitor the Final Agreement, we plan to work to reduce nighttime noise and improve the appearance of the airport. Staff Support The Commission received excellent cooperation and support from the City Staff, and especially its liaison, Scott Kipp. His exceptional knowledge and advice has greatly benefited the Commission. The Commission would also like to thank Carol Pelzel, our recorder, for her tireless work on its behalf. Her consistent accuracy and attention to detail has been recognized and appreciated. Thanks are also extended to the MAC and its regularly attending staff(Jeff Nawrocki, Dana Swanson, Jennifer Lewis, Chad Leqve, Bridget Rief), all of whom have been extremely supportive of us, as we conducted our business. Overall, MAC's responsiveness to our requests for flight maps and special graphics has added immeasurably to the understanding of flight operations by the Commission and the public. MAC has also enhanced the Commission's ability to fulfill its mission for the City Council. March 2011 Page 12 Flying Cloud Airport Advisory Commission 2010 Report and 2011 Goals and Work Plan The Commission anticipates a highly productive 2011. Respectfully submitted, Flying Cloud Airport Advisory Commission (or '4“.: i —-. ' 3 h iiic F#e; \440 ' t t ..1110ki . �'' ta' '' r .� J.' -- .----- 444 P.,..,idse . . _ _ I / ,, NSA L ~ Front Row, left to right: Scott Kipp (Staff Liaison), Judy Gentry, Kurt Schendel. Back Row, left to right: Rick King (Chair), Jeff Larsen (Vice Chair), Mark Michelson, Greg McKewan, Jeff Nawrocki. Neeraj Ajgaonkar(Student Rep— not pictured). March 2011 Page 13 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO. VIII.A. Community Development: DEED Grant—Valley View Road/Prairie Janet Jeremiah/David Lindahl Center Drive Intersection Project Requested Action: Move to: ■ Adopt resolution authorizing a Business Development Infrastructure Application through the Minnesota Department of Employment and Economic Development. Synopsis: The City is applying for a $250,000 grant through the Minnesota Department of Employment and Economic Development (DEED) to help pay for a portion of the planned road improvements at the Valley View Road/Prairie Center Drive intersection. DEED requires a resolution be included with the application to insure that if a grant is awarded the City is committed to its local match requirement, which is at least 50% of the total funding required to complete the project. The preliminary cost estimate for the project is $825,000 which includes all estimated project costs. The final funding will likely be from a mix of sources including a DEED grant, MSA, pooled TIF Funds, and possibly the City's Economic Development Fund. The DEED application will be submitted in early March 2011. Background Information In December the Council approved a Professional Services Agreement with WSB & Associates to provide design services for the Valley View Road / Prairie Center Drive Intersection Improvements. The project is tentatively scheduled for construction this summer.The planned improvements will provide additional vehicle capacity by providing a second left-turn lane on the east(Valley View Road)approach to the intersection and a second westbound lane on Valley View Road as far back from the intersection as possible without constructing any significant retaining walls. The proposed improvement will help relieve the congestion that is regularly encountered at this intersection during the evening rush hour. Several high profile businesses in the area including Compellent,VISI,and BOSE have all expressed support for this project and have submitted related letters that will be included in the DEED application. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2011- RESOLUTION AUTHORIZING BUSINESS DEVELOPMENT INFRASTRUCTURE APPLICATION WHEREAS, the City of Eden Prairie ("Applicant") is applying for a Business Development Infrastructure Grant through the Department of Employment and Economic Development (DEED) to help fund a portion of a planned road improvement project at Valley View Road and Prairie Center Drive; and NOW THEREFORE, BE IT RESOLVED, by the Eden Prairie City Council that: 1. Applicant act as the legal sponsor for project(s) contained in the Business Development Infrastructure Application. 2. Applicant has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure matching funds, adequate construction, operation, maintenance and replacement of the proposed project for its design life. 3. Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. 4. That upon approval of its application by the State, the Applicant may enter into an agreement with the State of Minnesota for the above referenced project(s), and that it will comply with all applicable laws and regulations as stated in all contract agreements. 5. That upon approval of its application by the state, the Applicant will commit at least 50% of the total funding required to complete the project as its local match requirement. 6. Applicant will repay the grant if milestones are not realized by the completion date identified in the Application. 7. Applicant certifies that it will comply with all applicable laws, regulations, and rules of the Business Development Infrastructure Application. ADOPTED by the Eden Prairie City Council on March 1, 2011. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda March 1, 2010 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B. Rick Wahlen Award Contract for Lift Station Public Works/UtilitiesSupervisory Control and Data Acquisition(SCADA)project to Forest Lake Contracting, Inc. Requested Action Move to: Award contract for the Lift Station Supervisory Control and Data Acquisition project to Forest Lake Contracting, Inc. in the amount of$164,200. Synopsis The City of Eden Prairie Utilities Division open sealed bids on Thursday, February 10, 2011, from six contractors who competed for the city's lift station controls upgrade project. Forest Lake Contracting, Inc.,provided the lowest bid, at$15,400 less than the next highest competitor. The spread of bid values was $17,155 or approximately 10% of the contract. Background Information The lift station SCADA project will provide computer controls at the city's 21 sanitary sewer lift stations, allowing staff to directly monitor and control the lift stations from the city computer network. The system is designed to allow the on-call operator to access an alarming lift station through his take-home computer using a virtual private network(VPN) connection, and perform trouble-shooting steps without having to physically visit the site. This will minimize overtime hours and eliminate needless off-duty and on-duty trips that will save staff time and allow our personnel to dedicate their work to more important customer service tasks. Maintaining our utility field system with fewer man-hours has allowed the division to sustain a flat staffing level throughout Eden Prairie's growth. This project is one more step in increasing our efficiency. Staff recommends accepting the low bid and awarding the contract to Forest Lake Contracting, Inc. Funds for this contract are included in the City's 2011 utility revenue bond to be sold in mid- March. Attachment Engineer's Recommendation Letter with Bid-Tabulation � I P4 4 E 5 W ww.SS2S .COT February 17, 2011 Mr. Rick Wahlen City of Eden Prairie 14100 Technology Drive Eden Prairie, MN 55344-2230 Re: Review of Bids Lift Stations SCADA Improvements Project Eden Prairie, MN Dear Rick: Bids were received for the above-referenced project on Thursday, February 10, 2011, and were opened and read aloud. A total of six (6) bids were received. The bids were checked for mathematical accuracy and tabulated. A tabulation of the bids is attached. The low bidder was Forest Lake Contracting, Inc. in the amount of$164,200.00 for the total base bid. We recommend that the City Council consider these bids and award a contract to Forest Lake Contracting, Inc. based upon the base bid results of the bids received. Please do not hesitate to call us at 763-463-5036 with any comments or questions you may have. Sincerely, Advanced Engineering and Environmental Services, Inc. Ja on Benson, P.E. Project Manager pc: Rick Wahlen, City of Eden Prairie Advanced Engineering and Environmental Services, Inc. 6901 Fast Fish Lake Road Suite 164•Water Town Place Busyness Center• Maple Grove, MN 55369-5457 BID OPENING TABULATION I IE2 Lift Stations SCADA Improvements Project iiii% City of Eden Prairie, MN February 10, 2011 Outside Bid Env. Inside Bid Env. uJ ❑ 0M ❑ m CU_10r a ❑ 2 OWDr COF. X Z ❑ V v � Q m IL x CONTRACTOR Q w BASE BIG ENGINEER'S ESTIMATE 1 Forest Lake Contracting,Inc. x x x $164,200.00 2 Industrial Electric Co. x x x $179,600.00 3 Electrical Installation&Maintenacne Co. x x x $185,000.00 4 Killmer Electric Co.,Inc. x x x $172,500.00 5 Total Construction&Equipment,Inc. x x x $170,500.00 6 Telemetry&Process Controls, Inc. x x x $181,355.00 Advanced Engineering and Environmental Services,Inc. True Tabulation of Bids Water Tower Place Buisness Center 6901 East Fish Lake Road Suite 184 Respectfully Submitted: Maple Grove,MN 55369 Tel: 763463-5036 Fax: 763-463-5037 Jason Henson,PE CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.C. Janet Jeremiah, Community Approve the Reinstatement and Extension of Development Director Housing Services Agreement with West Molly Koivumaki, Housing and Hennepin Affordable Housing Land Trust Community Services (WHAHLT) Requested Action Move to: Approve the Reinstatement and Extension of the Housing Services Agreement with WHAHLT. Background In 2007, the City of Eden Prairie entered into an agreement with WHAHLT called the Housing Services Agreement. This agreement is part of a program called the Master Line of Credit which stipulates how the federal funds used for WHAHLT's affordable housing programs will be used. The agreement expired on December 31, 2009. The need to extend the Housing Services Agreement comes about because WHAHLT has requested access to the Line of Credit to protect the affordability of one of its units that has gone into foreclosure. WHAHLT will purchase the home from the lender, resell it to an income eligible buyer and then repay the City. Attachment Agreement REINSTATEMENT AND EXTENSION OF HOUSING SERVICES AGREEMENT This Reinstatement and Extension of Housing Services Agreement is made this day of , 2011 by and between the City of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344 ("City") and West Hennepin Affordable Housing Land Trust, 5101 Thimsen Avenue, Minnetonka, MN 55345 ("WHAHLT"). WHEREAS, City and WHAHLT entered into a Housing Services Agreement on or about April 2, 2007 ("Agreement"); and WHEREAS, the Agreement expired, by its terms, on December 31, 2009; and WHEREAS, the Agreement, by its terms, may be extended upon request by WHAHLT and approval by the City; and WHEREAS, WHAHLT has requested reinstatement and extension of the Agreement through December 31, 2012. NOW, THEREFORE, City and WHAHLT agree as follows: 1. The Agreement is reinstated and extended through December 31, 2012. 2. All other terms and conditions of the Agreement remain in full force and effect. WEST HENNEPIN AFFORDABLE CITY OF EDEN PRAIRIE HOUSING LAND TRUST Its: Executive Director Its: Mayor Its: Interim City Manager STATE OF MINNESOTA ) )SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2011,by and , respectively the Mayor and the Interim City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of said corporation. Notary Public STATE OF MINNESOTA ) )SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2011,by Janet Lindbo, the Executive Director of West Hennepin Affordable Housing Land Trust, a Minnesota non-profit corporation, on behalf of said corporation. Notary Public wdA\WHAHLT/2011/Extension of Housing Services Agreement CITY COUNCIL AGENDA DATE: SECTION: Public Hearing March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development 2011 CDBG Funding Janet Jeremiah, Director Recommendations Molly Koivumaki, Housing and Human Services Manager Requested Action Move to: Adopt Resolution approving the use of 2011 CDBG funds as recommended by the Eden Prairie Human Services Committee. Synopsis The 2011 CDBG allocation has not yet been announced by the office of Housing and Urban Development (HUD). However, the Human Services Review Committee used the conservative estimate of$250,000 in funding to make the funding recommendations as listed below. Once the actual amount is received, the Human Services Review Committee will reconvene to determine how the funds will be reallocated. The regulations stipulate that public service funding may not exceed 15 percent of the City's total allocation($250,000), plus 15 percent of the previous year's program income ($112,000). The Human Services Review Committee reviewed the 2011 CDBG proposals and recommended the following activities be funded. # Human Services Activity Funding County % of Level Priority Allocation 1 PROP Housing Support Services $25,000 High 10% 2 YMCA (Child Care Subsidy) $10,500 High 5% 3 HOME (Household & Outside Maintenance for $8,000 High 3% the Elderly) 4 HomeLine (Tenant's Advocacy Service) $5,000 High 2% 5 CAPSH (Emergency Vehicle Repair) $4,500 High 2% Subtotal $53,000 Housing Activities Funding County Level Priority 6 Housing Rehabilitation Deferred Loan Program $119,500 High 48% 7 First Time Homebuyer $50,000 High 19% 8 Fair Housing Initiative $2,500 High 1% 9 Program Administration $25,000 10% Grand Total $250.000 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2011- RESOLUTION APPROVING USE OF FUNDS FOR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Eden Prairie, as an entitlement community, participates in the Community Development Block Grant Program; and WHEREAS, the City of Eden Prairie has developed a proposal for the use of CDBG funds, and held a public hearing on March 1, 2011, to obtain the views of citizens on the proposed use of $250,000 for the 2011 Community Development Block Grant Program. BE IT RESOLVED that the City Council of the City of Eden Prairie approves the following activities for funding from the Block Grant program, and authorizes and directs the Mayor and the City Manager to execute Sub recipient and Third Party Agreements on behalf of the City. ACTIVITIES BUDGET PROP - Emergency Housing Assistance $ 25,000 YMCA - Child Care Subsidy $ 10,500 HOME - Household& Outside Maintenance for Elderly $ 8,000 HOME Line - Tenant's Advocacy Service $ 5,000 CAPSH—Vehicle Repair $ 4,500 Housing Rehabilitation Deferred Loan Program $ 119,500 First Time Homebuyer Program $ 50,000 Fair Housing Initiative $ 2,500 Program Administration $ 25,000 Total $ 250,000 ADOPTED by the City Council of the City of Eden Prairie this 1st day of March, 2011. Nancy Tyra-Lukens, Mayor ATTEST: Kathleen Porta, City Clerk 2011 CDBG Application Summary Type of 2011 2010 2011 Clients Projected Activity Agency Recomme Description Served Clients Funds Request Funding 1ndation 2010 2011 Subsidize before and after school care Childcare $12,000 for EP low/mod income working30-40 Public Service subsidy YMCA $15,000 $10,500 families 32 Youth Household Senior Provide outside maintenance Chore& Comm. and chore service to residents 60 and 43 40 Public Service Main. Services $9,000 $8,000 $8,000 older Households Households for elderly (HOME) Tenant Provide tenant information HOME advocacy; tenant hotline to resolve 200 Public Service Advocacy Line $5,000 $5,000 $5,000 tenant/landlord issues 179* Residents Services Emergency Emergency financial Public Service Housing PROP $25,000 $25,000 $25,000 assistance for rent/mortgage 51* 100 Assistance payments Households Car repair for low-income families Vehicle 6 Public Service Repair CAPSH $15,000 $5,500 $4,500 11** Households TOTAL $69,000 $55,500 $53,000 *Number served through 2nd quarter of 2010 funding. **Car repair expended their 2010 funds by 11/15/2010. They were able to help 9 Eden Prairie residents at an average cost of$611 per repair. $53,000 is the estimated amount of funds to be spent on 2011 Public Service. $53,000=15%of$250,000(Estimated 2011 Allocation)=$37,500 + 15%of$112,000(Projected 2010 Program Income)=$16,800 2011 ACTION PLAN CITY OF EDEN PRAIRIE DUNS # 010488260 Executive Summary The City of Eden Prairie became a Community Development Block Grant (CDBG) entitlement community in 2006. CDBG funds are allocated to the City directly from the U.S. Department of Housing and Urban Development (HUD). The City remains a part of the Hennepin County Consortium for purposes of the Five Year Consolidated Plan and HOME funding. > $169,500, or 68 percent of the City's CDBG allocation will be used for affordable housing to help provide decent housing, while maintaining affordability and sustainability. o CDBG funds will be used for a first time home buyer program to assist three low/moderate inome households purchase their first homes. o Rehabilitation of six owner-occupied homes, by income eligible homeowners. A small repair grant fund will provide for emergency and/or life safety related repairs for qualifying homeowners. > $53,000, or 14 percent of program income and the City's CDBG allocation will be used for public service programs that provide assistance to low/moderate income seniors, families and individuals. These funds help provide access to suitable living environments, maintain affordability, availability and accessibility to housing activities. > $2,500 or 1 percent of the City's CDBG allocation will be used for fair housing activities. > $25,000 or 10 percent of the City's CDBG allocation will be used for administration of the CDBG Program. Administration includes general management, oversight, coordination and monitoring of the program. The majority of organizations receiving CDBG funding from the City of Eden Prairie are close to meeting 100 percent of their expected performance for 2010. HOME Line, HOME, CAPSH and People Reaching Out to Other People (PROP) are organizations that continuously experience high demand for their services and will meet or exceed their 2010 expected performance goals. 1 2011 Eden Praire-Action Plan CDBG Program Specific Requirements The 2011 allocation is $250,000. It is anticipated that the Housing Rehabilitation Program and the CDBG Loan Program for Affordable Rental Units will generate program income during 2011. Any program income received will be used to cover expenses generated in an existing CDBG Program or activity and not just expenses related to the activity generating the income, as authorized by the City Council. The City of Eden Prairie anticipates receiving $90,000.00 in program income in 2011. The City of Eden Prairie anticipates that there will be $340,000 available in total funds for the 2011 fiscal year. This funding is broken down as follows: 2011 CDBG Allocation $250,000 Program Income from repayment of deferred loans $90,000 Total $340,000 Activities Planned with CDBG Funds: The following is a listing of CDBG activities recommended for funding by the Eden Prairie Human Services Review Committee and approved by the Eden Prairie City Council for the 2011 program year. Details on the proposed activities follow in order of the specific objective/strategy number identified in the Consolidated Plan. The regulations stipulate that public service funding may not exceed 15 percent of the City's total allocation ($250,000), plus 15 percent of the previous year's program income ($112,000). For the 2011 program year, Eden Prairie cannot fund public service activities in excess of $54,300. Funding for public service activities totals $53,000, which includes 15 percent of the 2011 allocation ($37,500) plus 15 percent of 2010 program income ($16,800). 5 Year 2011 Strategy Program Budgeted ID# Project Activity Income Allocation 2.0 Rehab of Private Property Housing Rehabilitation Loan Program $90,000.00 $119,500.00 1.0 Affordable Housing First Time Homebuyer Program $0 $50,000.00 3.0 Emergency Housing PROP $0 $25,000.00 6.0 Family Services YMCA $0 $10,500.00 6.0 Family Services HOME Line $0 $5,000.00 6.0 Family Services CAPSH $0 $4,500.00 7.0 Senior Services H.O.M.E.Program $0 $8,000.00 12.0 Fair Housing Fair Housing Initiative—Consortium $0 $2,500 Program Administration Administration $0 $25,000 Total $90,000 $250,000 2 2011 Eden Praire-Action Plan Annual Objectives Table 3A Summary of Specific Annual Objectives Outcome/Objective Sources of Program Expected Actual Percent Specific Annual Objectives Funds Performance Indicators Year Number Number Complete DH-1 Availability/Accessibility of Decent Housing DH 1.1 HOME Line receives CDBG funds for their tenant 150 households will receive tenant advocacy and 2010 200 179 advocacy work. They provide tenant counseling CDBG hotline services,and 50 high school students will 2011 200 and education. Family receive counseling on being a good tenant. 2012 Housing Fund 2013 MN Human 2014 Services TOTAL DH-2 Affordability of Decent Housing DH 2.1 The First Time Homebuyer Program assists with Low/mod income families will receive assistance 2010 1 down payment and closing costs and/or mortgage CDBG to purchase their first home. 2011 3 isrinciple reduction. 2012 2013 2014 TOTAL DH-3 Sustainability of Decent Housing ■DH-3.1 H.O.M.E.helps maintain independence for elders 40 residents will receive maintenance,chore 2010 40 43 108% and avoid premature nursing home placement by CDBG services and homemaking assistance to help keep 2011 40 providing homemaker,maintenance,and chore Hennepin them living independently. 2012 services. County 2013 United 2014 Way TOTAL DH-3.2 The objective of the Single Family Housing 6 households will receive housing rehabilitation, 2010 8 8 100% Rehabilitation Loan Program is to preserve the CDBG accessibility improvements,and/or emergency 2011 6 existing housing stock. repairs for the purpose of maintaining decent 2012 affordable housing. 2013 2014 TOTAL SL-3 Sustainability of Suitable Living Environment SL-3.1 People Reaching Out to Other People(PROP)will 100 households will be able to stay in current 2010 100 51 51 % receive CDBG funds to offer emergency housing CDBG housing,increasing family stability,preventing 2011 100 assistance to protect residents from the threat of Hennepin families from going to homeless shelters. 2012 100 homelessness or displacement. County 2013 100 United 2014 100 Way TOTAL MMIMMEMMMMI EO-1 Availability/Accessibility of Economic Opportunity V EO-1.1 The YMCA provides safe,structured,and 30 children will have access to affordable before 2010 40 32 80% affordable child cares services before and after CDBG and after school child care allowing parents to 2011 30 school,all day during summer,and when school's ork or seek employment. 2012 30 out for Eden Prairie families who need financial help so parents can go to work. 2013 30 2014 30 TOTAL EO-1.2 Community Action Partnership of Suburban CDBG 6 residents will receive grants to make emergency 2010 8 11 140% Hennepin receives CDBG funds to make grants to epairs to their vehicles in order to maintain 2011 6 low mod income residents for emergency vehicle economic stability. 2012 repairs. 2013 2014 3 2011 Eden Praire-Action Plan Activities to be Undertaken The activities to be undertaken during the 2011 fiscal year address the priority needs and local objectives as set forth in the Consolidated Plan. The activities that are part of the 2011 Action Plan are to be completed within 12 months from the time funds are allocated to the City of Eden Prairie. Strategy 2.0 Existing Homeowners Single Family Housing Rehabilitation Program: During the 2011 grant year, we expect to rehabilitate six owner-occupied homes through our Housing Rehabilitation Loan Program. The program provides up to $30,000.00 for eligible repairs through a deferred zero interest loan, payable after 30 years, or when the property is sold. Applications are accepted year round on a"first come, first served"basis. Applicants qualify based on their household income and the amount of equity in their home. The City is currently researching the terms of its rehab loan program and may change the terms to reflect the changing economy. The City will continue to offer a Small Emergency Repair Grant fund to be administered through our Housing Rehabilitation Loan Program. The Small Repair Grant fund will access funds through the Housing Rehabilitation Loan Program to be used for emergency repairs for qualifying homeowners. The program allows a maximum of $5,000 per home in grant funds to be used for emergency and small repairs. Both rehabilitation programs are open for residents throughout the City that meet the income guidelines. No specific geographic area is targeted for this program. The City will continue to identify larger rehab projects outside of the Single Family Rehab Program that house low/mod income Eden Prairie residents. It is anticipated that this will be a grant program. Strategy 3.0 Affordable Housing Eden Prairie First Time Homebuyer: The Eden Prairie First Time Homebuyer Program offers a zero interest, deferred loan with the city of Eden Prairie holding a second mortgage on the property. The deferred loan helps first time homebuyers offset the cost of purchasing a home by providing assistance with down payment, closing costs, and mortgage principle reduction. Repayment of the loan is required when the home is sold or no longer homesteaded within the first 30 years. After 30 years, the loan becomes due and payable. Funds will be used to assist three low mod income households to purchase their first home. Financial assistance will be provided up to $25,000. Prior years' affordable housing funds are available if needed for the program. 4 2011 Eden Prairie-Action Plan Draft This program is open for households that meet the income guidelines,purchasing a home in Eden Prairie. Strategy 6.0 Family Services/Facilities PROP: The City has been allocating CDBG assistance to People Reaching Out to People (PROP) for emergency housing assistance activities since 2003. PROP will provide emergency assistance in the form of rent or mortgage payments to households at risk of becoming homeless. This assistance will be provided for up to three months. PROP has provided considerable assistance to low income households in Eden Prairie since 1974. PROP serves nearly 400 families per year with food, shelter and medical assistance. During 2011, it is estimated that 100 households will be assisted with CDBG funds. YMCA: The allocation of CDBG funds for childcare assistance has been ongoing for many years. The CDBG allocation will be used by the YMCA to subsidize before and after school childcare for Eden Prairie families who need financial help. The YMCA expects to serve approximately 30 households in 2011. HOME Line: HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's services are available to all renters free of charge. Their programs are aimed at low income renters, high school students who are about to enter the rental market, and recent immigrants. HOME Line expects to serve approximately 200 households in 2011. CAPSH: The Car Repair Program is administered by Community Action Partnership of Suburban Hennepin. It was created in 2006 to help low/mod income Eden Prairie residents maintain self sufficiency. The car repair program will pay 75% of repairs up to $750. CAPSH expects to serve 6 households during 2011. All of the Family Services listed above are open to all low/mod income residents of Eden Prairie. Strategy 7.0 Senior Services H.O.M.E. Household and Outside Maintenance for Elderly: This service helps maintain independence for elders and avoid premature nursing home placement by providing homemaker, maintenance and chore services. H.O.M.E. expects to serve approximately 40 residents in 2011. The H.O.M.E. program is offered by Senior Community Services and is open to all low/mod senior residents of Eden Prairie. 5 2011 Eden Prairie Action Plan Strategy 11.0 Affirmatively Furthering Fair Housing The City of Eden Prairie will participate in and help to fund fair housing activities through the Fair Housing Implementation Council, which provides support for fair housing activities. Activities include education, training, outreach, and referral in Hennepin County. Meeting Underserved Needs The City is in contact on a regular basis with a number of nonprofit agencies which coordinate and provide assistance for those who have underserved needs. During 2011, the city will continue to be in contact with these agencies to learn about the underserved need in the community and how the City can help meet these needs. An obstacle to meeting underserved needs the City has encountered has been a recent lack of eligible clients in its Housing Rehabilitation Loan Program. Due to the declining housing market in the area, many homeowners do not have enough equity in their homes to qualify for a loan. Their property values have decreased to the point where many owe more on their property than the property is worth. Geographic Distribution The activities selected by the City of Eden Prairie are primarily offered on a city wide basis to ensure equal opportunity to all interested, income qualified participants. These city wide activites include PROP, YMCA, Homeline, HOME, CAPSH, and the housing rehabilitation loan program. Estimate for Low and Moderate Income Estimated % of Activity 2011 Budgeted Allocation to Benefit Allocation Low/Moderate Income Affordable Housing $50,000 100% Housing Rehabilitation Loan Program $119,500 100% PROP $25,000 100% YMCA $10,500 100% Home Line $5,000 100% CAPSH $4,500 100% H.O.M.E. $8,000 100% Fair Housing Activities $2,500 100% Program Administration $25,000 N/A Citizen Participation Plan The City of Eden Prairie is part of the Hennepin County Consortium, and therefore the City's Action Plan is part of the Hennepin County Consortium Action Plan. The City follows Hennepin County's Citizen Participation Plan, which calls for the Hennepin 6 2011 Eden Prairie Action Plan County Consortium Action Plan to be available for public comment 30 days prior to a public hearing before the Hennepin County Board. The Eden Prairie City Council held their own public hearing on March 1, 2011 and allowed the public to comment on the proposed activities. Notice of the public hearing was published in the Eden Prairie News two weeks prior to the meeting. No public comments were received prior to, during or after the public hearing. The City's Human Services Review Committee responds to questions and inquiries about the plan, and makes recommendations to the City Council based on feedback. Consultation Process The City of Eden Prairie has a Development Review Committee comprised on staff from Housing and Human Services, Community Development and Planning, Engineering, Fire and Inspections. This committee meets monthly to review proposals for new development and projects. This group works directly with developers, non- profit agencies and other governmental agencies and transit authorities to ensure that all perspectives are considered throughout the review process. The City of Eden Prairie has developed many relationships with private and other public agencies from which it gathers input on its activities set out in the Action Plan and also seeks implementation of some of these activities. The city is in contact with non-profit organizations (both those partially funded with city CDBG funds and those that are not)to learn about the changes in their cliental. Many of these organizations have seen an increase in cliental, including those who have never had to access the service in the past. Finally, the city also works with various public agencies including other cities, Hennepin County, and state agencies. This collaboration allows the city to find out more about what these organizations are seeing in their community and help the city prepare for these issues which may arise. Housing and Market Analysis General There are a variety of housing options and choices in Eden Prairie, from Section 8 rental housing for low income residents, to "executive estates" with large single family homes, and many life cycle housing options in between. Of the 24,848 total housing units, 18,139 or 73 percent are ownership and 6,708 or 27 percent are rental. There are 953 subsidized rental units located throughout Eden Prairie, including three Section 8 Project-Based complexes with 355 units. Eden Prairie has a large Somali immigrant population, estimated to number approximately 4,000 people. While most Somali families live in apartment complexes, 7 2011 Eden Prairie Action Plan including the Project-Based Section 8 complexes, there is a trend toward Somali ownership and rentals of single family homes. Eden Prairie has used a "scattered-site" approach to providing affordable housing which requires developers who are seeking financial assistance from the City to set aside 20 percent of their units for low/moderate income people. This approach has prevented the concentration of low income housing in any one part of the City. Eden Prairie has a large number of group homes that provide supportive care for developmentally delayed adults, aftercare treatment for teens with chemical addictions, and memory care support for elderly people. A residential treatment facility for people with HIV/AIDS has existed in Eden Prairie for nearly 20 years. There is no estimate available on the number of abandoned buildings or their prospect for rehabilitation. Public Housing The City of Eden Prairie does not have a Public Housing Authority; however, through an agreement with the Minneapolis Public Housing Authority, we do have 19 scattered-site public housing units which are managed by the Metropolitan Housing and Redevelopment Authority (HRA). The City of Eden Prairie does not have any oversight or involvement in the operation of the units and therefore does not have a plan to encourage public housing residents to become more involved in management and homeownership. Chronic Homelessness and Other Special Needs Activities The City of Eden Prairie does not have a chronically homeless population. However, we recognize that there are residents at risk of becoming homeless. To prevent these individuals from becoming homeless, the city supports the following CDBG and general fund programs. Emergency Housing Funds: PROP (People Reaching Out to Other People) receives CDBG funds to support their Housing Assistance Program, which helps families/individuals who are homeless or who are at risk of being homeless due to a short-term financial crisis. The goal of the program is to end chronic homelessness while stabilizing families and creating a healthy environment for children. In 2010, PROP spent over$200,000 to prevent homelessness. The City of Eden Prairie allocates general funds for social services programs. These programs support people who are currently homeless, facing homelessness or have other special needs. 8 2011 Eden Prairie Action Plan City funded (non-CDBG funds) programs for homeless and other special needs activities: Cornerstone Advocacy Services provides services to victims of domestic violence, including emergency shelter, transitional housing, legal services and counseling. In 2010, Cornerstone served 621 Eden Prairie residents. The City of Eden Prairie's contract with Cornerstone for the 2011 budget cycle is $30,000. Teens Alone, serves at-risk homeless youth, families and runaways with services that include shelter, counseling and crisis intervention. Teens Alone goal is to reunite youth with their families. If reunification is not possible, Teens Alone helps provide a safe, decent living situation. In 2010, Teens Alone served 43 Eden Prairie youth. The City of Eden Prairie's contract with Teens Alone for the 2011 budget year is $13,500. Storefront Group, serves at-risk youth ages 11 — 18, who are involved in the juvenile justice system. In 2010, Storefront served 192 Eden Prairie youth. The City of Eden Prairie's contract with Storefront for the 2011 budget year is $10,000. Meals on Wheels, serves Eden Prairie elderly and disabled residents. In 2010, Meals on Wheels served 6029 meals. The City of Eden Prairie's contract with Meals on Wheels for the 2011 budget year is $10,000. Senior Community Services, serves Eden Prairie senior citizens with services such as outreach, assessment, care/service coordination and family consultations. In 2010, Senior Community Services served 285 residents. The City of Eden Prairie's contract with Senior Community Services for the 2010 budget year is $30,000. People Reaching out to Other People (PROP) provides a food shelf to low income residents of Eden Prairie. In 2010, PROP served 3328 households with emergency assistance. The City of Eden Prairie's contract with PROP for the 2011 budget year is $31,000. The City of Eden Prairie will continue to work in partnership with social services agencies, the faith community, business and civic organizations to address the needs of persons experiencing homelessness and other special needs. The City recognizes that access to transportation services is a critical need for low/moderate income residents of Eden Prairie, and allocates a significant amount of staff time to research solutions and options. Other Activities Remove Barriers to Affordable Housing Eden Prairie uses many strategies to remove barriers to affordable housing. CDBG funds have been appropriated to the West Hennepin Affordable Housing Land Trust (WHAHLT) to acquire properties which are then sold to income eligible families and individuals. By using the land trust model, these properties remain affordable for 99 years. The City uses TIF Districts to help developers set aside affordable units in 9 2011 Eden Prairie Action Plan several rental properties throughout the community. The City uses CDBG funds in the single family home rehabilitation program to help homeowners keep their properties viable and structurally sound. Without the home rehabilitation program, some of our residents, particularly senior citizens, could not afford to make the repairs which are necessary to stay in their homes. The City works with developers to incorporate affordable housing in all new proposed developments. Human Services Review Committee: This committee is comprised of City staff from a variety of departments, including Housing and Human Services, Zoning Enforcement, Police, Administration and Parks and Recreation. This group meets monthly to work on issues related to housing and human services. Each year, this committee reviews requests for funding from service providers and makes funding recommendations to the City Council. There are two sources of funding for human services, the City's general fund ($160,000 in 2011) and CDBG. The recommendations are based on review of written proposals, site visits and other methods to determine the quality of the service and the overall value to the community. Human Rights and Diversity Commission: The Human Rights and Diversity Commission acts in an advisory capacity to the City on matters of diversity, civil and human rights and the Americans with Disabilities Act. The Commission has been involved in such important social issues as identifying needs of the immigrant population and finding solutions to "bullying"in local schools. Rental Housing Inspection Program: the City has started an annual inspection of single family rental properties to determine Code compliance and health or safety violations that need correction. This program ensures that rental properties are well maintained and that no substandard rental units are licensed in the City. Apartment Property Managers Group: The City facilitates a group of rental property and apartment managers that meet quarterly to discuss issues, receive updates and training on topics related to fire and life safety, crime prevention, inspections, social services and so forth. These meetings are well attended and have fostered a spirit of cooperation among and between the property managers and the City services. FamiLink Resource Center: Through a partnership with the Eden Prairie School District, the City houses the FamiLink Resource Center, a resource and referral center for all residents and businesses. FamiLink has been successful in launching many new initiatives, including an English Language Learner (ELL) class for employees of the Eden Prairie Center, and stores within the center, and a work readiness program which pairs people looking for work with volunteer mentors who help with resumes, job applications and mock interviews. Transportation Committee: Housing and Human Services staff coordinates a group of local services providers who meet monthly to address transportation issues within the City. This partnership has resulted in the "Shopping Bus" which provides weekly 10 2011 Eden Prairie Action Plan transportation to seniors and handicapped people living in apartments to selected shopping destinations. Monitoring Actions In order to ensure that the City is meeting its goals and objectives and remaining in compliance with federal regulations, several items have been incorporated into the City's CDBG Program. Subrecipient Agreements For activities carried out by subrecipients, the City enters into a subrecipient agreement with the organization. This agreement covers several items, including: a scope of services, a term for expenditure of the funds, compliance with federal regulations, record-keeping, and others. Subrecipient Monitoring In addition to receiving reports, city staff from the office of Housing and Community Services also conduct an onsite monitoring visit of each subrecipient. These onsite monitoring visits consist of review of files for compliance with federal regulations, general program review with the subrecipient, and follow-up after to ensure any problems found are being resolved. In addition to on-site monitoring, the City periodically reviews all of its active files to make certain subrecipients are expending their funds in a timely manner. As new projects and subrecipients are added the same staff from Housing and Community Services will conduct the monitoring. The primary goals of monitoring subrecipients are to: 1) Ensure production and accountability, 2) Ensure compliance with CDBG and other state and federal requirements and the subrecipient agreement, and 3) Evaluate organizational and project performance 4) Gain a better understanding of the organization The monitoring consists of review of files for compliance with federal regulations, general program review with the subrecipient, and follow-up after to ensure any problems found are being resolved. The city conducts the desk review at least two weeks prior to the site visit. All reviews, conclusions, and follow up are finalized within one month of the on-site visit, through written correspondence in order to have permanent documentation. The desk review examines information and materials provided to the city by the subrecipient, as a means to track performance and identify potential problem areas. Some of the items reviewed during the desk review include: progress reports, copies of audits, internal control and management letters,program budget, activity summary, project status, budget, drawdown requests, proof of compliance, verification of clients' status and income, and others. 11 2011 Eden Prairie Action Plan There are four basic steps to the on-site visit: 1) entrance conference, 2) data gathering and analysis, 3) exit conference, and 4) follow-up. A monitoring form, including checklists are filled out by city staff while at the on-site visit. This form includes reporting requirements, performance evaluation, recordkeeping, fair housing and equal opportunity, financial information, organizational information and other procedural requirements as outlined in the subreceipient agreement. The monitoring is done by city staff who administer the CDBG program. Because of the limited number of subreceipients the city has, as new subreceipients are added or other subreceipients are deleted, staff adjusts their workloads accordingly. Currently there is enough staff to take on the monitoring of all subrecipients; however, this will be reevaluated in the future if staff is not able to keep up its monitoring activities. In addition to the desk review and on-site monitoring, the City periodically reviews all of its active files to make certain subrecipients are expending their funds in a timely manner. If they are not expending their funds in a timely manner, the city provides a written letter to the subrecipient reminding them of their responsibilities to timely spend the funds. During any part of the subreceipient monitoring process, if there is a deficiency found then it is noted and included as part of the final monitoring report issued. If the deficiency arises during the program year, and not during the monitoring period, written notice is given to the subrecipient of the deficiency. In both cases a timeframe for correcting the deficiency is given (usually 30 days) at which time the city will re- review the deficiency. If there are continued problems or a serious problem, then further review is done and recommendations are made for city council action. All subrecipient monitoring reviews, whether through the formal desk review and on- site visit or through a periodic review of documents throughout the year, are kept track of in the subrecipients files. Timetable for Completing Monitoring Monitoring of all subrecipients is completed every two years,unless a subrecipient is underperforming or other concerns arise. This may cause the office of Housing and Community Services to conduct an earlier monitoring. All public service subrecipients were monitored in 2011. January—Begin Desk Review and complete at least 2 weeks prior to scheduled On- Site Review. February- Conduct On-Site Reviews. March—Complete all Follow-Up requirements. 12 2011 Eden Prairie Action Plan Monitoring Forms The city uses the Monitoring Checklist to ensure that all parts of the monitoring process are followed. The city uses a Subrecipient Monitoring Program On Site Review form during the monitoring. Both forms are kept in the subrecipients file at the city. Monitoring Follow-Up The city responds to the subrecipient with a follow up letter within 30 days of the on site monitoring. The subrecipient has 30 days to respond to the city and correct any findings. If no corrective action is taken by the subrecipient, the city has the right to terminate the contract as stated in section 9 of the subrecipient agreement. Management of Monitoring Oversight of the monitoring is the responsibility of the Manager of Housing and Community Services. It is the managers duty to report all monitoring procedures and outcomes to the city manager. Documentation of Monitoring The monitoring form is completed and a follow up letter is sent to the subrecipient. Both of these documents are kept in the subrecipient's file and may be accessed for review by a third party after completion of the city's data request form. Timeliness On a monthly basis, the city monitors it's CDBG allocation to ensure that it is meeting its timeliness compliance. Each program year, the city develops a spreadsheet so that it can monitor the funds it expends on a monthly basis making it easy to to see how much money must be spent in order to remain in compliance. The City of Eden Prairie requests that all subrecipients invoice the City quarterly. This will enable the City of Eden Prairie to insure that the subrecipients are meeting their goals and objectives and that they are expending their funds in a timely manner. CAPER Report Annually, the City prepares the Consolidated Annual Performance and Evaluation Report(CAPER)that is required by HUD and included in the Hennepin County Consortium's CAPER. 13 2011 Eden Prairie Action Plan Other Actions As described in the Public Housing section, the City of Eden Prairie does not have oversight of and is not involved in the operation of public housing units, and therefore does not have a plan to address public housing improvements and resident initiatives. The proposed actions the City of Eden Prairie will take to reduce the number of persons below the poverty line are seen in the public services programs we fund, both with our general funds and CDBG funds, which promote self-sufficiency. Funded social services programs such as the vehicle repair program, the emergency housing assistance program, Meals on Wheels, and others listed several times throughout this Action Plan have the common theme of helping people become or remain self sufficient. Helping people become or remain self-sufficient will reduce the likelihood that they will fall below the poverty line. Evaluating and Reducing Lead Based Paint Hazards In order to comply with the Lead-Safe Housing Rule, all homes built prior to 1978 will be tested for lead through the Hennepin County Housing, Community Works and Transit Lead Hazard Control. If lead hazards are found, they must be corrected and a clearance report must be completed. This process is completed following HUD regulations and guidelines. A significantly larger portion of Eden Prairie's housing stock was built after 1978, however, as redevelopment plans take place, the issue of reducing lead-based paint hazards will become more prominent. Resources Available to Address Community Development and Housing Needs Federal Resources CDBG: The City of Eden Prairie uses CDBG funds to provide affordable rental and homeownership options. Using CDBG funding, the City has worked with developers to set aside affordable rental units in apartment complexes. The City has worked with the West Hennepin Affordable Housing Land Trust (WHAHLT) to construct five new town homes in a new development. During 2011, the city will continue with a first time homebuyer program to help low/mod income people purchase affordable homes. Housing Rehabilitation: CDBG Funds will be used to rehabilitate eight single family homes throughout the City. Eligible repairs include interior and exterior repairs. Other Resources State Of Minnesota Resources • Minnesota Housing Finance Agency (MHFA): This agency provides first-time homebuyer programs, housing rehabilitation programs, and development and redevelopment financing through their Consolidated Request for Proposals 14 2011 Eden Prairie Action Plan (RFP) process. Since 1999, 117 loans have been made through the Minnesota City Participation Program (MCPP) First-Time Homebuyer Program to Eden Prairie residents. Metropolitan Council • Metropolitan Council Family Affordable Housing Program (FAHP): The City of Eden Prairie agreed to allow the Metropolitan Council to acquire, own, manage and operate up to 20 properties as public housing units in Eden Prairie. Currently, there are 19 units in Eden Prairie located in various developments throughout the City and there are no more than two units in any one development. Local Resources • Tax Increment Financing (TIF): The City has TIF agreements with developers of rental housing complexes to provide affordable rental for low/moderate income residents. Over 200 affordable units are in apartments, townhomes and senior living complexes spread across Eden Prairie. 15 2011 Eden Prairie Action Plan TABLE 3B -ANNUAL HOUSING COMPLETION GOALS Grantee Name: Eden Prairie Expected Annual Actual Annual Resources used during the period Number of Units Number of Units Program Year: 2011 To Be Completed Completed CDBG HOME ESG HOPWA ANNUAL AFFORDABLE HOUSING GOALS (SEC. 215) Homeless households ❑ ❑ ❑ ❑ Non-homeless households ❑ ❑ ❑ ❑ Special needs households ❑ ❑ ❑ ❑ ANNUAL AFFORDABLE RENTAL HOUSING GOALS (SEC. 215) Acquisition of existing units ❑ ❑ ❑ Production of new units ❑ ❑ ❑ Rehabilitation of existing units ❑ ❑ ❑ ❑ Rental Assistance 100 X ❑ ❑ Total Sec.215 Affordable Rental 100 X ❑ ❑ ❑ ANNUAL AFFORDABLE OWNER HOUSING GOALS (SEC. 215) Acquisition of existing units ❑ ❑ Production of new units ❑ ❑ Rehabilitation of existing units 6 X El Homebuyer Assistance 3 X ❑ ❑ Total Sec.215 Affordable Owner 9 X ❑ ❑ ❑ ANNUAL AFFORDABLE HOUSING GOALS (SEC. 215) Acquisition of existing units ❑ ❑ ❑ Production of new units ❑ ❑ ❑ Rehabilitation of existing units ❑ ❑ ❑ ❑ Homebuyer Assistance ❑ ❑ ❑ Total Sec.215 Affordable Housing ❑ ❑ ❑ ❑ ANNUAL HOUSING GOALS Annual Rental Housing Goal 100 X ❑ ❑ ❑ Annual Owner Housing Goal 9 X ❑ ❑ ❑ Total Annual Housing Goal 109 X ❑ ❑ ❑ 16 2011 Eden Prairie Action Plan City of Eden Prairie Community Development Block Grant Performance Measurement System 2011 STRATEGY GOALS INPUTS ACTIVITIES OUTPUTSUTCOMES 2.0 Existing Homeowners • Preserve Existing • $119,500 of CDBG • Housing Rehabilitation • 6 rehabilitated homes • 6 households will receive housing Housing Stock • $90,000 of CDBG • Accessibility Improvements rehabilitation,accessibility improvements program income • Emergency Repairs and/or emergency repairs for the purpose (projected) of maintaining decent affordable housing • .5 staff member to administer housing rehabilitation program 3.0 Affordable Hosuing • Create new • $50,000 of 2011 CDBG • Provide down payment assistance, • 3 househlds assisted. • 3 households will have new access to homeownership • $120,000 of prior years' slosing cost assistance and mortgage homeownership for the purpose of creating opportunities. CDBG principle reduction. decent affordable housing • .5 staff member to administer program 6.0 Family Services • Emergency Housing • $45,000 of CDBG • Provide emergency funds for rent, • 100 families kept from • 100 families will be able to stay in current • Child Care mortgage,to prevent homelessness homelessness or displacement housing,increasing family stability, • Tenant Counseling • Provide access to quality and • 40 children receive day care preventing families from going to homeless • Vehicle Rrepair affordable child care assistance shelters. • Provide tenant counseling services • 150 renter households get • 30 children will have access to affordable • Provide emergency funds for vehicle advocacy and hotline services childcare allowing parents to work or seek repairs and 50 students receive tenant employment counseling • 150 households will receive tenant • 6 households will receive advocacy and hotline services,and 50 high emergency vehicle repairs school students will receive counseling on being a good tenant. • 6 families will receive help getting their vehicles repaired,preventing them from missing work or losing their jobs due to transportation needs. 7.0 Senior Services • Help for seniors to • $8,000 of CDBG • Provide seniors with homemaker and • 40 residents will receive • 40 residents will receive maintenance, stay independent. maintenance chore services. household services. chore services and homemaking assistance to help keep them living independently. 17 2011 Eden Prairie Action Plan U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Affordable Housing Activity Eden Prairie First Time Homebuyer Program Description The Eden Prairie First Time Homebuyer Program offers a zero interest, deferred loan with the city of Eden Prairie holding a second mortgage on the property. The deferred loan helps first time homebuyers offset the cost of purchasing a home by providing assistance with down payment, closing costs, and mortgage principle reduction. Repayment of the loan is required when the home is sold or no longer homesteaded within the first 30 years. After 30 years, the loan becomes due and payable. Funds will be used to assist five low mod income households to purchase their first home. Financial assistance will be provided up to $25,000. Objective category: n Suitable Living Environment X Decent Housing n Economic Opportunity Outcome category: ❑ Availability/Accessibility X Affordability ❑ Sustainability Location/Target Area: City Wide-Eden Prairie, MN Specific Objective Project ID Funding Sources: _ Number CDBG $50,000 1.0 ESG HUD Matrix Code CDBG Citation HOME 13 570.201(n) HOPWA Type of Recipient CDBG National Objective Total Formula $50,000 Nonprofit 570.208(a) (3) Prior Year Funds $120,000 Start Date Completion Date Assisted Housing 07/01/2011 06/30/2012 PHA Performance Indicator Annual Units Other Funding Households 3 Total $170,000 Local ID Units Upon Completion 3 The primary purpose of the project is to help:❑ the Homeless 111 Persons with HIV/AIDS❑ Persons with Disabilities 111 Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Housing Rehabilitation Loan Activity Single Family Rehab Description During the 2011 grant year, the City of Eden Prairie expects to rehabilitate 6 owner-occupied homes through the Housing Rehabilitation Loan Program. The program provides up to $30,000 for eligible repairs through a deferred loan, payable after 30 years or when the property is sold. Interest on the loan, 5 percent simple, accrues for only the first ten years of the loan. Applications are accepted year round on a"first come, first served"basis. Applicants qualify based on their household income and the amount of equity in their home. Objective category: Suitable Living Environment X Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability/Accessibility Affordability X Sustainability Location/Target Area: City Wide -Eden Prairie, MN Specific Objective Project ID Funding Sources: Number CDBG $119,500 2.0 ESG HUD Matrix Code CDBG Citation HOME 14A 570.202 HOPWA Type of Recipient CDBG National Objective Total Formula $119,500 City 570.208(a)(3) Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing Performance Indicator Annual Units PHA Households 6 Other Funding Local ID Units Upon Completion Total $119,500 201 6 The primary purpose of the project is to help:0 the Homeless 111 Persons with HIV/AIDS 0 Persons with Disabilities 111 Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Emergency Housing Assistance Activity People Reaching Out to Other People (PROP) Description Due to a change in the economy, PROP has seen an increased need for mortgage and rental assistance. The Emergency Housing Assistance Program, offered by PROP, will serve approximately 40 households,by providing emergency mortgage and rent payments for up to three months, keeping them from the threat of homelessness or displacement. Objective category: X Suitable Living Environment Decent Housing ❑ Economic Opportunity Outcome category: n Availability/Accessibility Affordability X Sustainability Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: _ 6.0 CDBG $25,000 HUD Matrix Code CDBG Citation ESG _ 05Q 570.201(n) HOME Type of Recipient CDBG National Objective HOPWA Nonprofit 570.208(a)(3) Total Formula $25,000 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing _ Performance Indicator Annual Units PHA Households 100 Other Funding Local ID Units Upon Completion Total $25,000 100 The primary purpose of the project is to help: n the Homeless n Persons with HIV/AIDS n Persons with Disabilities n Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Child Care Services Activity Southdale YMCA Description The Southdale YMCA provides low-income parents, who may be working or attending school, with child care fee assistance. The YMCA provides safe, structured, and affordable child care services before and after school, all day during summer, and when school's out for Eden Prairie families. It is estimated that 30 Eden Prairie children will be served. Objective category: n Suitable Living Environment n Decent Housing X Economic Opportunity Outcome category: X Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: City Wide-Eden Prairie, MN Specific Objective Project ID Number Funding Sources: _ 6.0 CDBG $10,500 HUD Matrix Code CDBG Citation ESG _ 05L 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Nonprofit 570.208(a)(2) Total Formula $10,500 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing Performance Indicator Annual Units PHA Households 30 Other Funding Local ID Units Upon Completion Total $10,500 30 The primary purpose of the project is to help:111 the Homeless❑ Persons with HIV/AIDS 111 Persons with Disabilities Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Tenant Counseling Activity HOME Line Description HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's services are available to all renters free of charge. Their programs are aimed at low income renters, high school students who are about to enter the rental market, and recent immigrants. Objective category: ❑ Suitable Living Environment X Decent Housing Economic Opportunity Outcome category: X Availability/Accessibility n Affordability n Sustainability Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: 6.0 CDBG $5,000 HUD Matrix Code CDBG Citation ESG _ 05K 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Nonprofit 570.208(a)(2) Total Formula $5,000 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing _ Performance Indicator Annual Units PHA Renters 200 Other Funding _ Local ID Units Upon Completion Total $5,000 200 The primary purpose of the project is to help:n the Homeless n Persons with HIV/AIDS n Persons with Disabilities n Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Senior Community Services Activity HOME Description H.O.M.E. helps maintain independence for elders and avoid premature nursing home placement by providing homemaker, maintenance and chore services. They expect to serve approximately 40 Eden Prairie residents in 2011. Objective category: n Suitable Living Environment X Decent Housing n Economic Opportunity Outcome categpry: Ti Availability/Accessibility nAfforclahility X Sustainahility Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: 7.0 CDBG $8,000 HUD Matrix Code CDBG Citation ESG 05A 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Nonprofit 570.208(a)(2) Total Formula $8,000 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing _ Performance Indicator Annual Units PHA Households 40 Other Funding Local ID Units Upon Completion Total $8,000 40 The primary purpose of the project is to help: n the Homeless n Persons with HIV/AIDS n Persons with Disabilities n Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High, Project Fair Housing Activities Activity Hennepin County Description This initiative provides funding to promote fair housing choice, testing, enforcement, information and referral in suburban Hennepin County. Objective category: Suitable Living Environment X Decent Housing ❑ Economic Opportunity Outcome category: X Availability/Accessibility ❑ Affordability Sustainability Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: 11.0 CDBG $2,500 HUD Matrix Code CDBG Citation ESG 21D 570.206 HOME Type of Recipient CDBG National Objective HOPWA County Total Formula $2,500 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing Performance Indicator Annual Units PHA Other Funding Local ID Units Upon Completion Total $2,500 1101 The primary purpose of the project is to help:0 the Homeless 111 Persons with HIV/AIDS 0 Persons with Disabilities 111 Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Program Administration Activity Program Administration Description The program administration funds will be used to implement the CDBG Program. The City of Eden Prairie is a HUD entitlement city and there is greater administrative time needed to manage the program. Objective category: Suitable Living Environment Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability/Accessibility Affordability Sustainability Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: CDBG $25,000 HUD Matrix Code CDBG Citation ESG 21A 570.206 HOME Type of Recipient CDBG National Objective HOPWA City Total Formula $25,000 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing _ Performance Indicator Annual Units PHA Other Funding Local ID Units Upon Completion Total $25,000 1102 The primary purpose of the project is to help:111 the Homeless 0 Persons with HIV/AIDS 111 Persons with Disabilities 0 Public Housing Needs U. S. Department of Housing OMB Approval No. 2506-0117 and Urban Development (Exp. 4/30/2011) Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name City of Eden Prairie Priority Need High Project Community Action Partnership of Suburban Hennepin Activity Emergency Vehicle Repair Description The Car Repair Program is administered by Community Action Partnership of Suburban Hennepin. It was created in 2006 to help low/mod income Eden Prairie residents maintain self sufficiency. The car repair program will pay 75% of repairs up to $750. CAPSH expects to serve 6 households during 2011. Objective category: ❑ Suitable Living Environment Decent Housing X Economic Opportunity Outcome category: X Availability/Accessibility ❑Affordability Sustainability Location/Target Area: City Wide—Eden Prairie, MN Specific Objective Project ID Number Funding Sources: 7.0 CDBG $4,500 HUD Matrix Code CDBG Citation ESG 05A 570.201(e) HOME _ Type of Recipient CDBG National Objective HOPWA _ Nonprofit 570.208(a)(2) Total Formula $4,500 Start Date Completion Date Prior Year Funds 07/01/2011 06/30/2012 Assisted Housing _ Performance Indicator Annual Units PHA Households 6 Other Funding Local ID Units Upon Completion Total $4,500 6 The primary purpose of the project is to help: 0 the Homeless 0 Persons with HIV/AIDS 0 Persons with Disabilities 0 Public Housing Needs CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X. Sue Kotchevar, Office of the Payment of Claims City Manager/Finance Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 205783 - 206194 Wire Transfers 4130 - 4136 Attachments 1/20/2011 Purchasing Card Payment Report Totals were in the 2/15/2011 Council Report City of Eden Prairie Council Check Summary 3/1/2011 Division Amount Division Amount General 17,013 803 Escrow Fund 1,000 100 City Manager 195 804 100 Year History 3 101 Legislative 146 806 SAC Agency Fund 2,230 102 Legal Counsel 12,291 Total Agency Funds 3,233 104 Contingency 13,721 111 Customer Service 8,520 807 Benefits Fund 16,288 112 Human Resources 210 810 Workers Comp Insurance 112,673 113 Communications 2,655 812 Fleet Internal Service 56,240 114 Benefits&Training 1,492 813 IT Internal Service 10,906 130 Assessing 73 814 Facilities Capital ISF 7,745 131 Finance 835 815 Facilites Operating ISF 33,815 132 Housing and Community Services 151 816 Facilites City Center ISF 64,582 133 Planning 96 817 Facilites Comm.Center ISF 23,932 136 Public Safety Communications 4,511 Total Internal Service Funds 326,181 137 Economic Development 98 138 Community Development Admin. 73 Report Total 1,184,945 150 Park Administration 410 151 Park Maintenance 5,001 153 Organized Athletics 3,902 154 Community Center 16,378 156 Youth Programs 139 158 Senior Center 718 162 Arts 2,700 163 Outdoor Center 800 168 Arts Center 338 180 Police 7,857 184 Fire 11,196 186 Inspections 87 200 Engineering 528 201 Street Maintenance 28,034 202 Street Lighting 70,235 Total General Funds 210,403 301 CDBG 5,530 304 Senior Board 1 308 E-911 66 309 DWI Forfeiture 9,565 Total Special Revenue Funds 15,162 424 G.O.Improvement Bonds 2003D 431 Total Debt Service Funds 431 502 Park Development 106,420 503 Utility Improvement 3,095 509 CIP Fund 9 521 Trails Referendum 500 522 Improvement Projects 2006 42,191 Total Capital Project Funds 152,216 601 Prairie Village Liquor 130,486 602 Den Road Liquor 151,476 603 Prairie View Liquor 96,114 605 Den Road Building 3,922 701 Water Fund 44,780 702 Sewer Fund 34,183 703 Storm Drainage Fund 16,357 Total Enterprise Funds 477,319 City of Eden Prairie Council Check Register 3/1/2011 Check# Amount Vendor/Explanation Account Description Business Unit Explanation 206100 112,673 LEAGUE MN CITIES INS TRUST Workers Comp Insurance Workers Comp Insurance Workers Comp Premium 205938 106,420 PASS FENCING Land Improvements Park Acquisition&Development Miller Park Ballfields 4134 94,010 MINNESOTA DEPT OF REVENUE Cash Over/Short General Fund 206002 69,064 XCEL ENERGY Electric Street Lighting 206071 35,230 HENNEPIN COUNTY ACCOUNTS RECEI Machinery&Equipment Improvement Projects 2006 205885 33,069 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store 206189 31,848 XCEL ENERGY Electric City Hall-CAM 206090 31,819 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store 205922 25,876 MORTON SALT Salt Snow&Ice Control 205971 23,492 SL-SERCO Other Contracted Services Sewer Capital 206003 22,748 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating 206187 22,730 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store 205838 19,182 DIVERSE BUILDING MAINTENANCE Janitor Service Arts Center 206139 15,855 PRAIRIE PARTNERS SIX LLP Building Rental Prairie Village Liquor Store 206144 15,322 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store 4132 15,087 MINNESOTA DEPT OF REVENUE Miscellaneous Reserve 205894 14,899 LEAGUE MN CITIES INS TRUST Legal Storm Drainage 205954 14,645 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store 205865 14,051 GREENSIDE INC Contract Svcs-Snow Removal City Hall-CAM 206169 13,978 THORPE DISTRIBUTING Misc Taxable Prairie View Liquor Store 206000 13,206 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store 206001 12,499 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store 206137 12,419 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store 4130 12,005 GENESIS EMPLOYEE BENEFITS,INC HRA Health and Benefits 206047 12,000 DECISION RESOURCES LTD Other Contracted Services Legal Council 206087 10,847 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie View Liquor Store 206012 10,183 SIGNCRAFTERS Equipment Repair&Maint Water Storage 205944 10,040 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store 205816 9,740 BRAUN INTERTEC CORPORATION Design&Engineering Sewer Capital 206188 9,631 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store 205881 9,335 JJ TAYLOR DISTRIBUTING MINNESO Transportation Den Road Liquor Store 206009 9,269 NILSSON,BETH Instructor Service Ice Show 206039 9,184 CENTERPOINT ENERGY Gas Water Wells 205901 8,833 MATTS AUTO SERVICE INC Miscellaneous DWI Forfeiture 205786 8,000 A-SCAPE INC Contract Svcs-Snow Removal Den Bldg.-CAM 206112 7,745 MCQUAY INTERNATIONAL Other Contracted Services Facilities Capital 205831 7,162 DAY DISTRIBUTING Misc Taxable Prairie View Liquor Store 205933 6,961 NORTHWEST ASPHALT Land Improvements Improvement Projects 2006 205934 6,499 NORTHWORKS OCCUPATIONAL HEALTH Health&Fitness Fire 206133 6,297 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store 205982 6,148 THORPE DISTRIBUTING Beer Den Road Liquor Store 206044 5,865 DAY DISTRIBUTING Beer Prairie View Liquor Store 205819 5,457 CENTERPOINT ENERGY Gas Crestwood Park 205941 5,451 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store 206175 5,422 VALLEY RICH CO INC Equipment Repair&Maint Water System Maintenance Check# Amount Vendor/Explanation Account Description Business Unit Explanation 206040 4,776 CHART INTERNATIONAL INC Supplies-Pool Pool Maintenance 205983 4,627 TOWMASTER INC Machinery&Equipment Public Works 206030 4,562 BELLBOY CORPORATION Transportation Prairie View Liquor Store 206055 4,276 ERIK THOMPSON CONSTRUCTION LLC Other Contracted Services Rehab 206141 4,200 PROSOURCE SUPPLY Cleaning Supplies Ice Arena Maintenance 205783 4,084 MADISON NATIONAL LIFE Disability Ins Employers Health and Benefits 205828 4,060 COSTCO Employee Award Organizational Services 205995 3,895 WALL TRENDS INC Contract Svcs-Gen.Bldg City Center Operations 205988 3,776 VAN PAPER COMPANY Cleaning Supplies Liquor Store 1 205821 3,651 CENTURYLINK Telephone IT Telephone 205998 3,642 WINE MERCHANTS INC Transportation Prairie View Liquor Store 206185 3,631 WINE MERCHANTS INC Transportation Prairie View Liquor Store 205896 3,473 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating 206021 3,424 ASPEN WASTE SYSTEMS INC. Waste Disposal Fitness/Conference-Cmty Ctr 206134 3,333 PETERSON BROS ROOFING AND CONS Contract Svcs-Roof Den Road-CAM items 205951 3,332 PURCHASE POWER Postage Customer Service 206179 3,155 WALL TRENDS INC Contract Svcs-General Bldg Police City Center 206065 3,136 GRAYMONT Treatment Chemicals Water Treatment Plant 205846 3,095 EPI INVESTIGATIONS INC Building Utility Improvement Fund 205863 3,039 GRAYMONT Treatment Chemicals Water Treatment Plant 206043 3,028 DAKOTA SUPPLY GROUP INC Repair&Maint.Supplies Water Metering 205992 2,942 VINOCOPIA Transportation Den Road Liquor Store 205997 2,900 WINE COMPANY,THE Transportation Prairie View Liquor Store 206114 2,869 METRO SALES INCORPORATED* Other Rentals Facilities Staff 205807 2,833 BELLBOY CORPORATION Transportation Prairie View Liquor Store 205840 2,688 DYNAMIC IMAGING SYSTEMS INC Software Maintenance IT Operating 206006 2,587 CDW GOVERNMENT INC. Other Assets Public Safety Communications 205803 2,514 BAUER BUILT TIRE AND BATTERY Tires Fleet Operating 206099 2,497 LAVAN FLOOR COVERING Contract Svcs-General Bldg Fire Station#1 205906 2,208 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund 205870 2,205 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Water Metering 206124 2,110 MINNESOTA VALLEY ELECTRIC COOP Electric Riley Lake 206146 2,093 RICHFIELD,CITY OF Autos Public Works 205822 1,946 CERIDIAN Ceridian IT Operating 206184 1,929 WINE COMPANY,THE Transportation Prairie View Liquor Store 206174 1,924 USA MOBILITY WIRELESS INC Pager&Cell Phone Public Safety Communications 205980 1,800 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 205950 1,748 PROFORMA Printing Communications 206177 1,734 VERIZON WIRELESS Wireless Subscription IT Operating 206127 1,731 NORTHERN AIR CORPORATION Contract Svcs-Plumbing Fitness/Conference-Cmty Ctr 206098 1,715 LAKE COUNTRY DOOR LLC Building Repair&Maint. Water Treatment Plant 205825 1,702 CLAREYS INC Operating Supplies Den Road Liquor Store 205785 1,665 US POSTMASTER Postage Water Accounting 205910 1,572 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store 206019 1,528 ANDERBERG INNOVATIVE PRINT SOL Printing Police 206032 1,523 BERNICK'S WINE Wine Domestic Prairie View Liquor Store 205852 1,505 FIRE SAFETY USA INC Protective Clothing Fire 206083 1,504 INTERSTATE POWER SYSTEMS INC Maintenance Contracts Water Wells 205912 1,484 MINNESOTA ATHLETIC APPAREL Clothing&Uniforms Fire Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205975 1,483 SOUTHERN WINE&SPIRITS OF MN Wine Domestic Den Road Liquor Store 205872 1,449 HOHENSTEINS INC Beer Prairie View Liquor Store 206176 1,411 VAN PAPER COMPANY C H Robinson-Cleaning Suppli City Hall-Direct Costs 206027 1,396 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage 206165 1,382 SURLY BREWING CO Beer Den Road Liquor Store 205833 1,335 DECORATIVE DESIGNS INC Contract Svcs-Garden Rm/Ca£ City Hall-CAM 206115 1,333 METROPOLITAN FORD Equipment Repair&Maint Fleet Operating 206159 1,320 SOUTHERN WINE&SPIRITS OF MN Transportation Prairie View Liquor Store 206068 1,265 HACH COMPANY Laboratory Chemicals Water Treatment Plant 206004 1,233 ZEP MANUFACTURING CO Equipment Parts Fleet Operating 4136 1,227 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 205973 1,200 SNEEN,NICOLE D Other Contracted Services Broomball 205972 1,182 SNAP-ON TOOLS Small Tools Fleet Operating 205993 1,179 VISTAR CORPORATION Merchandise for Resale Concessions 205949 1,091 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Police City Center 205887 1,075 KEEPERS Clothing&Uniforms Police 206107 1,058 LUBRICATION TECHNOLOGIES INC Lubricants&Additives Fleet Operating 206066 1,037 GREENSIDE INC Contract Svcs-Snow Removal Fire Station#1 206166 1,000 T-MOBILE Deposits Escrow 206076 971 HOHENSTEINS INC Beer Prairie View Liquor Store 205860 962 GRAND PERE WINES INC Wine Imported Prairie Village Liquor Store 205790 944 ALTERNATIVE BUSINESS FURNITURE Contract Svcs-General Bldg FF&E-Furn,Fixtures&Equip. 206080 941 IDEAL SERVICE INC Equipment Repair&Maint Water Treatment Plant 205787 939 ACTIVE NETWORK INC,THE Other Hardware IT Operating 206018 911 AMERITRAK Other Contracted Services Snow&Ice Control 206161 875 STAPLES ADVANTAGE Office Supplies Customer Service 205795 866 ANDERBERG INNOVATIVE PRINT SOL Printing Police 205859 865 GRAINGER Equipment Parts Fleet Operating 205823 836 CHASECO LLC Other Contracted Services Rehab 205861 833 GRANICUS INC Software Maintenance IT Operating 206194 825 GE CAPITAL Other Rentals Customer Service 206130 816 OLSEN'S EMBROIDERY/COMPANY Clothing&Uniforms Fleet Operating 205931 810 NORTHERN AIR CORPORATION Contract Svcs-HVAC Ice Arena Maintenance 205869 799 HAWKINS INC Treatment Chemicals Water Treatment Plant 205984 798 TRI COUNTY BEVERAGE&SUPPLY Beer Prairie View Liquor Store 205862 792 GRAPE BEGINNINGS Transportation Den Road Liquor Store 206157 790 SIMPLEXGRINNELL LP Contract Svcs-Fire/Life/Sfty City Hall-CAM 205841 769 ECOLAB INC Contract Svcs-Pest Control Housing and Human Svcs 206178 759 VINOCOPIA Transportation Prairie View Liquor Store 206008 750 KLM ENGINEERING INC Other Contracted Services Water Storage 206125 735 MRPA Dues&Subscriptions Organizational Services 206116 732 MHSRC/RANGE Tuition Reimbursement/School DWI Forfeiture 206167 727 TEMPCO SYSTEMS Supplies-HVAC Fitness/Conference-Cmty Ctr 206097 711 LAB SAFETY SUPPLY INC Supplies-General Building City Center Operations 206064 699 GRAPE BEGINNINGS Transportation Den Road Liquor Store 206042 694 CUSTOM HOSE TECH Equipment Parts Fleet Operating 205927 660 NAHRO Dues&Subscriptions Community Development Admin. 205874 650 HOUTZ,STEPHEN J Other Contracted Services Summer Theatre 205877 650 JANETSKI,BETH Other Contracted Services Winter Theatre Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205909 650 MICHAELSON,ELIZABETH H Other Contracted Services Theatre Initiative 205873 644 HOLMES,TOM Other Contracted Services Volleyball 205848 636 FASTENAL COMPANY Equipment Parts Fleet Operating 205965 632 SCHARBER&SONS Equipment Repair&Maint Fleet Operating 205937 626 PARK JEEP INC Equipment Parts Fleet Operating 205818 624 CANNON RIVER WINERY Wine Domestic Den Road Liquor Store 205784 620 US POSTMASTER Postage Environmental Education 205810 613 BLOOMINGTON,CITY OF Kennel Services Animal Control 205858 595 GOVERNMENT FINANCE OFFICERS AS Dues&Subscriptions Finance 205788 591 AL'S COFFEE Merchandise for Resale Concessions 206193 586 ZIEGLER INC Equipment Parts Fleet Operating 206170 580 TKO WINES,INC Wine Domestic Prairie Village Liquor Store 205942 579 PETERBILT NORTH Equipment Parts Fleet Operating 206128 573 O'REILLY AUTOMOTIVE INC Equipment Parts Fleet Operating 206160 569 SPEEDPRO IMAGING INC Operating Supplies Ice Arena 206180 558 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating 206050 556 EARL F ANDERSEN INC Signs Traffic Signs 205847 553 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store 206072 550 HENRY,PAUL Other Contracted Services Broomball 205939 546 PAT KERNS WINE MERCHANTS Transportation Den Road Liquor Store 206168 543 THE OASIS GROUP Employee Assistance Organizational Services 206062 540 GRAINGER Supplies-HVAC City Hall-CAM 206036 539 BRO-TEX INC Equipment Parts Fleet Operating 205958 532 RICHARDSON,JIM Other Contracted Services Communications 206035 526 BOURGET IMPORTS Transportation Prairie View Liquor Store 205889 525 KNUDTSON,STEVE Other Contracted Services Broomball 205981 523 SURLY BREWING CO Beer Prairie View Liquor Store 206063 512 GRAND PERE WINES INC Wine Imported Prairie Village Liquor Store 206094 506 KEEPERS Clothing&Uniforms Fire 205895 500 LINDSTROM RESTORATION Other Contracted Services Police 205908 500 METROPOLITIAN COUNCIL Licenses,Permits,Taxes Trails Referendum 206077 490 HORIZON CPO SEMINARS Conference Expense Facilities Staff 205864 459 GREATAMERICA LEASING CORP. Postage Customer Service 205851 445 FERRELLGAS Gas Riley House 205856 437 GINA MARIAS INC Operating Supplies Reserves 206051 434 ECOLAB INC Contract Svcs-Pest Control Historical Buildings 206171 431 U S BANK Paying Agent G.O.Improvement Bonds 2003D 205892 425 KRAFT,MATTHEW E Other Contracted Services Winter Theatre 205817 399 BROTHERS FIRE PROTECTION Contract Svcs-Fire/Life/Safe Outdoor Center Facilities 205845 396 EPA AUDIO VISUAL INC Repair&Maint.Supplies Fitness Classes 206061 394 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store 206078 373 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 206015 368 AMERICAN BOTTLING COMPANY,THE Misc Non-Taxable Den Road Liquor Store 205920 361 MINNESOTA VALLEY ELECTRIC COOP Electric Traffic Signals 206106 360 LOTTHAMMER,JAY Miscellaneous Parks Administration 206158 358 SNAP-ON TOOLS Small Tools Fleet Operating 205979 343 STREICHERS Clothing&Uniforms Police 205792 337 AMERICAN PRESSURE INC Equipment Repair&Maint Fleet Operating 205990 336 VERIZON WIRELESS Pager&Cell Phone Park Maintenance Check# Amount Vendor/Explanation Account Description Business Unit Explanation 206117 334 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store 205842 325 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous Parks Administration 205898 325 LUSHINE,PEGGY E Other Contracted Services Winter Theatre 205957 324 RAY,LEE Other Contracted Services Basketball 206164 323 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 206058 319 FIRE SAFETY USA INC Protective Clothing Fire 206069 318 HAYDEN-MURPHY EQUIPMENT COMPAN Equipment Parts Fleet Operating 206150 296 SCHARBER&SONS Equipment Parts Fleet Operating 206192 290 Z WINES USA LLC Transportation Prairie View Liquor Store 205854 285 G&K SERVICES Clothing&Uniforms Utility Operations-General 205945 284 PINNACLE DISTRIBUTING Misc Taxable Prairie View Liquor Store 205956 282 QWEST Telephone IT Telephone 206118 281 MILLARD,CHRIS Tuition Reimbursement/School Police 206031 280 BERGET,LINETTE Instructor Service Outdoor Center 205855 278 GIFTCRAFT INC Transportation Prairie View Liquor Store 206053 265 EPA AUDIO VISUAL INC Repair&Maint.Supplies Fitness Classes 206126 261 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store 205850 252 FEDEX Postage Human Resources 205991 247 VINOANDES Transportation Den Road Liquor Store 206067 245 GROMMESCH,LINDA Other Contracted Services Rehab 205814 245 BOURGET IMPORTS Transportation Prairie View Liquor Store 205866 243 GUNNAR ELECTRIC CO INC Building Repair&Maint. Community Center 206052 242 EDEN PRAIRIE APPLIANCE Equipment Repair&Maint Fleet Operating 205808 240 BERGET,LINETTE Instructor Service Outdoor Center 206123 240 MINNESOTA GFOA Dues&Subscriptions Finance 206142 236 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 205900 232 MASTER CRAFT LABELS INC Operating Supplies Fire 205932 231 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating 206005 228 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Classes/Programs/Events 206181 227 WATER CONSERVATION SERVICES IN OCS-Utility Locates Water System Maintenance 205959 222 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating 205791 218 AMERICAN BOTTLING COMPANY,THE Misc Taxable Den Road Liquor Store 205843 216 ELIASON,STEVE J Other Contracted Services Basketball 205952 212 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 206010 210 UNIVERSITY OF MINNESOTA Conference Expense Engineering 206102 208 LIFT BRIDGE BREWERY Beer Den Road Liquor Store 205815 207 BOYER TRUCKS Equipment Repair&Maint Fleet Operating 206033 200 BOLD,PAULINE Instructor Service Outdoor Center 205832 198 DE LAGE LANDEN FINANCIAL SERVI Equipment Repair&Maint IT Operating 206045 198 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Facilities Staff 205948 192 POMP'S TIRE SERVICE INC Tires Fleet Operating 206054 186 ERGOMETRICS Employment Support Test Organizational Services 205899 185 MAACO Equipment Repair&Maint Fleet Operating 205875 183 IKON OFFICE SOLUTIONS Equipment Repair&Maint Water Metering 206108 180 MAGC Dues&Subscriptions Communications 206182 180 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Operating 206156 180 SIGNSOURCE Equipment Parts Fleet Operating 205924 175 MSSA Dues&Subscriptions Fleet Operating 205794 174 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205905 170 METRO FIRE Protective Clothing Fire 205987 169 US POSTMASTER Postage Senior Center Administration 206163 169 STREICHERS Clothing&Uniforms Police 206075 166 HOFF,BARRY&KOZAR,P.A. Legal Legal Council 206085 166 JANEX INC Cleaning Supplies Facilites Operating ISF 205921 166 MN DEPT OF TRANSPORTATION Equipment Repair&Maint Traffic Signals 206028 165 BATTERIES PLUS Supplies-Electrical Park Shelters 206017 164 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store 206095 160 KIDCREATE STUDIO Instructor Service Arts Center 206007 160 HIGHWAY TECHNOLOGIES Conference Expense Engineering 206131 152 PARK JEEP INC Equipment Parts Fleet Operating 205830 152 DAVANNI'S PIZZA Merchandise for Resale Concessions 205928 150 NATIONAL TACTICAL OFFICERS ASS Dues&Subscriptions Police 205976 150 SQUARE CUT Instructor Service Senior Center Administration 206048 150 DEPENDABLE AUTO DIAGNOSTICS LL Equipment Repair&Maint Fleet Operating 206138 150 POMP'S TIRE SERVICE INC Tires Fleet Operating 206060 149 G&K SERVICES Clothing&Uniforms Facilities Staff 206093 146 JOHNSTONE SUPPLY Supplies-HVAC City Hall-CAM 206056 146 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store 205966 144 SCHIPULL,JEFF Other Contracted Services Basketball 205876 142 J H LARSON COMPANY Supplies-Electrical Fitness/Conference-Cmty Ctr 205824 141 CHISAGO LAKES DISTRIBUTING Beer Prairie Village Liquor Store 206152 141 SCHERER BROTHERS LUMBER CO Equipment Parts Snow&Ice Control 205879 140 JEFFERSON FIRE&SAFETY INC Protective Clothing Fire 206046 140 DEALER AUTOMOTIVE SERVICES INC Equipment Parts Fleet Operating 205835 140 DEPARTMENT OF NATURAL RESOURCE Licenses&Taxes Park Maintenance 205886 140 KARSCHNIA,JEANNE Other Contracted Services Rehab 206081 139 IND SCHOOL DIST 272 Printing Skating Rinks/Warming Houses 206013 139 A TO Z RENTAL CENTER Equipment Parts Fleet Operating 205793 139 AMERICAN TIME&SIGNAL CO Supplies-General Bldg Fitness/Conference-Cmty Ctr 206034 135 BOUNDLESS NETWORK Operating Supplies Gymnasium(CC) 206024 134 AVISTA RECYCLING INC Other Hardware IT Operating 205936 134 OSI BATTERIES INC Operating Supplies Police 206074 133 HIRSHFIELD'S Repair&Maint.Supplies Utility Operations-General 205802 132 BATTERIES PLUS Supplies-Electrical City Hall-CAM 205914 130 MINNESOTA CHIEFS OF POLICE ASS Dues&Subscriptions Police 206153 130 SGC HORIZON LLC Legal Notices Publishing Street Maintenance 205836 125 DEPENDABLE AUTO DIAGNOSTICS LL Equipment Repair&Maint Fleet Operating 205974 125 SOLDO CONSULTING PC Legal Legal Council 4133 124 OPTUM HEALTH FINANCIAL SERVICE Other Contracted Services Health and Benefits 206079 120 IACP Dues&Subscriptions Police 206132 120 PATHWAYS COUNCELING CENTER Tuition Reimbursement/School Police 205917 120 MINNESOTA COUNTY ATTORNEYS ASS Printing Police 206082 116 INDUSTRIAL FLOOR MAINTENANCE I Equipment Parts Fleet Operating 206120 114 MINNESOTA CLAY CO.USA Recreation Supplies Arts Center 205878 110 JANEX INC Cleaning Supplies Facilites Operating ISF 205930 110 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store 205867 107 HACH COMPANY Laboratory Chemicals Water Treatment Plant 205849 106 FEDERAL SIGNAL CORPORATION Equipment Repair&Maint Fleet Operating Check# Amount Vendor/Explanation Account Description Business Unit Explanation 206110 105 MARGRON SKOGLUND WINE IMPORTS, Transportation Prairie View Liquor Store 205834 100 DENUCCI,PATRICK Refunds Environmental Education 205962 100 RUSSELL,JOAN Refunds Environmental Education 205969 100 SERK,CORBY Refunds Environmental Education 206011 100 UNIVERSITY OF MINNESOTA Conference Expense Engineering 206103 100 LINDSTROM,CHISTOPHER Refunds Environmental Education 206111 100 MARTENS,MARC Refunds Environmental Education 206148 100 RUWITCH,TREVOR J Other Contracted Services Broomball 206183 100 WHELAN,KATE Refunds Environmental Education 205967 99 SCHLOSSMACHER,JIM Tuition Reimbursement/School Police 4131 96 VANCO SERVICES Miscellaneous Community Center Admin 206129 92 OLSEN COMPANIES Equipment Parts Fleet Operating 205797 92 APCO INTERNATIONAL Dues&Subscriptions Police 205799 91 ATLAS OUTFITTERS Small Tools Fire 205985 90 TWIN CITY AREA LABOR MGMT COUN Conference Expense Park Maintenance 205940 90 PAULSON,KIRBY Mileage&Parking Street Maintenance 206049 90 DIRECTV Cable TV Community Center Admin 205986 87 UNDESSER,JOHN Mileage&Parking Inspections-Administration 205935 86 OLSEN COMPANIES Equipment Parts Park Maintenance 206014 85 ADAMSON,ANDREA Accounts Receivable Community Center Admin 205907 84 METROPOLITAN FORD Equipment Parts Fleet Operating 206023 82 AT&T MOBILITY Pager&Cell Phone Water System Maintenance 206084 80 J H LARSON COMPANY Supplies-Electrical Fitness/Conference-Cmty Ctr 205970 80 SHAMROCK GROUP,INC-ACE ICE Transportation Den Road Liquor Store 206057 77 FASTSIGNS Operating Supplies Ice Arena 205996 76 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating 205916 76 MINNESOTA CONWAY Operating Supplies Fire 206029 75 BAUER BUILT TIRE AND BATTERY Equipment Parts Fleet Operating 205801 75 BARTLEY,ZACK Other Contracted Services Broomball 205929 75 NCEMSC EMS Supplies Fire 206105 75 LOES OIL COMPANY Waste Disposal Fleet Operating 206173 75 US BANK Other Contracted Services Health and Benefits 206155 74 SHRED-IT Operating Supplies Police 205857 73 GLENN,JOSEPH AR Utility Water Enterprise Fund 205926 72 MURRAY,JOHN Other Contracted Services Basketball 206016 72 AMERICAN SOLUTIONS FOR BUSINES Clothing&Uniforms Community Center Admin 205837 67 DEZIEL,JOE OR TRACY AR Utility Water Enterprise Fund 205853 64 FSH COMMUNICATIONS LLC Telephone Round Lake 206162 64 STEINER,SHARON Special Event Fees Classes/Programs/Events 205839 62 DUPONT,BRENT Tuition Reimbursement/School Police 206121 62 MINNESOTA COUNTY ATTORNEYS ASS Printing Police 205919 61 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 205813 60 BOUNDLESS NETWORK Clothing&Uniforms Ice Arena 206135 60 PETSMART Canine Supplies Police 206154 58 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie View Liquor Store 206092 57 JOHNSTONE SUPPLY Supplies-Plumbing Fitness/Conference-Cmty Ctr 205925 56 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 206096 54 KREMER SPRING&ALIGNMENT INC Equipment Parts Fleet Operating 205796 50 ANDERSON,KENNETH Refunds Environmental Education Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205800 50 BAER,GLENN Refunds Environmental Education 205893 50 LARSON,DOUGLAS Refunds Environmental Education 205947 50 POBEREJNAIA,VICTORIA Refunds Environmental Education 206037 50 CAREW,EDWARD Refunds Environmental Education 206059 50 FISCHER,ROGER Refunds Environmental Education 206070 50 HEIMKES,PAUL Refunds Environmental Education 206151 49 SCHELDE NORTH AMERICA Operating Supplies Volleyball 205968 48 SCHROEDER,TRACY AR Utility Water Enterprise Fund 205915 45 MINNESOTA CLAY CO.USA Operating Supplies Arts Center 206109 41 MALLO,JOHN E Office Supplies Senior Center Administration 205809 40 BERGMAN,LINDA&RICHARD Deposits Community Center Admin 205868 40 HARRIS,ROBERT&KARIN Deposits Community Center Admin 205902 40 MEHL,RONALD&MOLLY Deposits Community Center Admin 205903 40 MEMA Dues&Subscriptions Police 205961 40 ROONEY,PAUL&AUDREY Deposits Community Center Admin 205964 40 SARLES,DONALD&KATHLEEN Deposits Community Center Admin 205978 40 STARKEY LABS Training Supplies Police 206025 40 AXEN,ULRIKE Instructor Service Outdoor Center 206073 40 HICKMAN,JON Instructor Service Outdoor Center 206113 40 MEMA Dues&Subscriptions Fire 206172 39 UNIFORMS UNLIMITED Clothing&Uniforms Police 206145 38 QWEST Telephone E-911 Program 205923 35 MPPOA Dues&Subscriptions Police 206022 35 ASSOCIATION OF MN EMERGENCY MA Dues&Subscriptions Fire 205829 34 CUB FOODS EDEN PRAIRIE Operating Supplies Reserves 205844 33 ENGINEERING MINNESOTA MAGAZINE Dues&Subscriptions Engineering 206122 32 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water System Maintenance 205904 32 MENARDS Equipment Parts Fleet Operating 206101 31 LIBERTY TIRE RECYCLING-MN Waste Disposal Fleet Operating 206086 30 JETER,KARA Tuition Reimbursement/School Fitness Classes 205897 30 LUBRICATION TECHNOLOGIES INC Equipment Parts Fleet Operating 205827 28 CONNEY SAFETY PRODUCTS Office Supplies Customer Service 205946 28 PINNACLE FIREWORKS Misc Taxable Den Road Liquor Store 205891 28 KRAEMERS HARDWARE INC Repair&Maint.Supplies Sewer System Maintenance 206041 28 CROWN MARKING INC Licenses&Taxes Police 205913 25 MINNESOTA CHAPTER IAAI Dues&Subscriptions Fire 206119 25 MINNESOTA CHAPTER IAAI Dues&Subscriptions Fire 205918 23 MINNESOTA POLLUTION CONTROL AG Licenses&Taxes Sewer Utility-General 205955 22 QUICKSILVER EXPRESS COURIER Miscellaneous Planning 206190 20 YAHOO! Other Contracted Services Police 205789 20 ALLAR,RANDY Deposits Community Center Admin 205804 20 BEATTIE,JOANNE Deposits Community Center Admin 205805 20 BELL,THOMAS Deposits Community Center Admin 205811 20 BOLINSKE,KRISTIN Deposits Community Center Admin 205812 20 BORK,DANIELLE Deposits Community Center Admin 205871 20 HEITKAMP,JOYCE Deposits Community Center Admin 205880 20 JENSEN,LEE Deposits Community Center Admin 205888 20 KELSAY,KAREN Deposits Community Center Admin 205890 20 KOCH,KAREN Deposits Community Center Admin Check# Amount Vendor/Explanation Account Description Business Unit Explanation 205911 20 MILLER,JAMES W. Deposits Community Center Admin 205963 20 SAINI,SUMITA Deposits Community Center Admin 205989 20 VECELLIO,RAYMOND Deposits Community Center Admin 205994 20 VSA MINNESOTA Operating Supplies Arts Center 206026 20 BADRAN,HANEY Deposits Community Center Admin 206091 20 JOHNSON,GERALD L Accounts Receivable Community Center Admin 206191 20 YASGUR,CHERYL Accounts Receivable Community Center Admin 205977 19 STAPLES ADVANTAGE Office Supplies Customer Service 206149 19 SACKETT,MARLIN Accounts Receivable Community Center Admin 206147 18 RICHTER,LORETTA Program Fee Day Care 206020 17 ASPEN MILLS Clothing&Uniforms Police 205826 13 COMCAST Operating Supplies Fire 206104 8 LIU,YANG Accounts Receivable Community Center Admin 205798 8 ARNDT,DALE Small Tools Fleet Operating 205960 4 ROMANZI,CATHERINE Accounts Receivable Community Center Admin 1,184,945 Grand Total City of Eden Prairie Purchasing Card Payment Report 01/20/2011 Payment Amount Explanation Vendor Account Description Business Unit 3 US-Bobcat Supplies KRAEMERS HARDWARE INC Repair&Maint.Supplies Water Distribution 38 US-3-Ring Organizer OFFICE DEPOT CREDIT PLAN Office Supplies Sewer System Maintenance 64 US-Tree Crew Supplies A TO Z RENTAL CENTER Operating Supplies Park Maintenance 43 US-Observatory Supplies MERLINS ACE HARDWARE Operating Supplies Park Maintenance 100 US-Wood Shop Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 110 US-Gift Cards-Incentives HALLMARK INSIGHTS Advertising Prairie Village Liquor Store 110 US-Gift Cards-Incentives HALLMARK INSIGHTS Advertising Den Road Liquor Store 110 US-Gift Cards-Incentives HALLMARK INSIGHTS Advertising Prairie View Liquor Store 948 US-Engine Repair MOTOR DADDY Equipment Repair&Maint Fleet Operating -21 US-Ticket Refund GUTHRIE THEATER Special Event Fees Trips 96 US-Tickets CONTINENTAL BALLET COMPANY Special Event Fees Trips 350 US-Sr.Ctr.Kitchen Supplies NEXT DAY GOURMET Operating Supplies Senior Board 16 US-Beverage Dispenser LAKESIDE COLLECTION Operating Supplies Senior Board 11 US-Special Event Creamers EDEN PRAIRIE COMMUNITY CENTER Special Event Fees Classes/Programs/Events 39 US-Office Supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Senior Center Administration 232 US-Senior Center Coffee AMAZON.COM Operating Supplies Senior Board 24 US-Senior Center Coffee WALGREEN'S#5080 Operating Supplies Senior Board 10 US-Card Supplies OFFICE DEPOT CREDIT PLAN Operating Supplies Senior Board 120 US-Senior Center Coffee OFFICEMAX CREDIT PLAN Operating Supplies Senior Board 100 US-Ticket Deposit PLYMOUTH PLAYHOUSE Special Event Fees Trips 1 US-Decoration TARGET Operating Supplies Senior Board 9 US-Sr Ctr Kitchen Supplies CUB FOODS EDEN PRAIRIE Operating Supplies Classes/Programs/Events 8 US-Sr Ctr Movie Popcorn CUB FOODS EDEN PRAIRIE Operating Supplies Classes/Programs/Events 1 US-Senior Center Movie REDBOX DVD Operating Supplies Classes/Programs/Events 29 US-Broomball Goal HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Park Maintenance 86 US-Radio for Shop TARGET Repair&Maint.Supplies Utility Operations-General 1,800 US-CollectionSyst Conf(6) MINNESOTA POLLUTION CONTROL AG Conference Expense Sewer System Maintenance 10 US-Pesticide License DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes Park Maintenance 64 US-Shop Supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 30 US-Park Bench Memorial MINNESOTA TROPHIES&GIFTS Operating Supplies Park Maintenance 45 US-Training Supplies HOME DEPOT CREDIT SERVICES Training Supplies Fire 27 US-Quarterly Business Mtg BRUEGGERS BAGEL Operating Supplies Fire 16 US-Quarterly Business Mtg KOWALSKI'S MARKET Operating Supplies Fire 199 US-Fire Station Supplies STAPLES Office Supplies Fire 492 US-Training-C.Schaitberger ICC Conference Expense Fire 10 US-Pesticide License DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes Park Maintenance 75 US-Fire Victims Pet Charge MARRIOTT HOTELS Operating Supplies Fire 7 US-Pens for Vehicles OFFICEMAX CREDIT PLAN Office Supplies Fire 135 US-Forensic Hard Drives MICRO CENTER Miscellaneous IT Operating 60 US-Equip Repair Postage UPS STORE,THE Equipment Repair&Maint Police 19 US-Remote Controls TARGET Operating Supplies Police 49 US-Hockey Rink Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Park Maintenance 63 US-Shop Tools SEARS EDEN PRAIRIE Operating Supplies Park Maintenance 31 US-Shop Tools HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 128 US-Personal Chrg Reimbur. RAINBOW FOODS INC. Deposits Escrow 100 US-Building Officials Confer UNIVERSITY OF MINNESOTA Conference Expense Fire 227 US-Building Supplies HOME DEPOT CREDIT SERVICES Equipment Parts Snow&Ice Control 43 US-Mirrors CABELA'S Equipment Parts Fleet Operating 180 US-Membership-Lori Kerns SOCIETY FOR HUMAN RESOURCE MAN Dues&Subscriptions Human Resources 86 US-2011 Planners (2) FRANKLIN COVEY CO. Training Supplies Human Resources 199 US-Training on Web LEADERSHIP IQ Conference Expense Human Resources 119 US-Ink for DVD Duplicator THENERDS.NET Video&Photo Supplies Communications 14 US-Battery Storage Boxes TARGET Operating Supplies Fire 295 US-Blue Card Certification PAYPAL INC Tuition Reimbursement/School Fire 20 US-E-Permit Web Security PAYPAL INC Equipment Repair&Maint IT Operating 40 US-UB Online Processing PAYPAL INC Bank and Service Charges Utility Operations-General 40 US-UB Recurr.Credit Cards PAYPAL INC Bank and Service Charges Utility Operations-General 2,385 US-Nov'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Building Surcharge General Fund 1,216 US-Nov'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Mechanical Surcharge General Fund 870 US-Nov'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Plumbing Surcharge General Fund -89 US-Nov'10 Bldg Surcharge DEPT OF LABOR&INDUSTRY Other Revenue General Fund 23 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions 95 US-Café Food&Supplies WALMART COMMUNITY Merchandise for Resale Concessions 31 US-Café Food FRESH SEASONS MARKET Merchandise for Resale Concessions 23 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions 36 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 12 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 41 US-Café Food WALGREEN'S#5080 Merchandise for Resale Concessions 26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions Amount Explanation Vendor Account Description Business Unit 110 US-Café Food&Supplies WALMART COMMUNITY Merchandise for Resale Concessions 8 US-Café Food HOLIDAY STATION STORES INC Merchandise for Resale Concessions 56 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 6 US-Shipping-IceRink Suppl. UPS STORE,THE Repair&Maint.Supplies Ice Arena Maintenance 25 US-Café Food OFFICEMAX CREDIT PLAN Merchandise for Resale Concessions 13 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions 92 US-Proshop Vending SPORTS WORLD USA INC Merchandise for Resale Concessions 36 US-Café Food GREAT HARVEST BAKERY Merchandise for Resale Concessions 119 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 26 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions 55 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 49 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions 45 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions 45 US-Café Food CRUMB GOURMET DELI Merchandise for Resale Concessions 46 US-Café Food WALMART COMMUNITY Merchandise for Resale Concessions 23 US-Café Food KOWALSKI'S MARKET Merchandise for Resale Concessions 48 US-Café Food RAINBOW FOODS INC. Merchandise for Resale Concessions 20 US-Café Supplies WALGREEN'S#5080 Merchandise for Resale Concessions 29 US-Café Supplies TARGET Merchandise for Resale Concessions 108 US-Café Food CUB FOODS EDEN PRAIRIE Merchandise for Resale Concessions 255 US-Water Plant Gases TOLL GAS AND WELDING SUPPLY Repair&Maint.Supplies Sewer System Maintenance 300 US-Membership Dues PRSA Dues&Subscriptions Communications 189 US-Council Workshop Food JASON'S DELI Miscellaneous City Council 50 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow 35 US-Luncheon Seminar SENSIBLE LAND USE COALITION Miscellaneous Parks Administration 66 US-Sunshine Fund BACHMANS CREDIT DEPT Deposits Escrow 181 US-Council Workshop Food D BRIAN'S DELI&CATERING Miscellaneous City Council 219 US-EmployeeRecog.Stones DOG STAR DESIGNS Operating Supplies Recreation Administration 109 US-EmployeeRecog.Stones DOG STAR DESIGNS Operating Supplies Recreation Administration 295 US-Blue Card Certification PAYPAL INC Tuition Reimbursement/School Fire 249 US-Shop Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer Liftstation 35 US-Shop Supplies HOME DEPOT CREDIT SERVICES Repair&Maint.Supplies Sewer Liftstation 16 US-Shop Grate Repair HOME DEPOT CREDIT SERVICES Operating Supplies Street Maintenance 265 US-MCA Project Permit HENNEPIN COUNTY PUBLIC WORKS-F Design&Engineering Capital Maint.&Reinvestment 266 US-P.E.License Renewal INSTITUTE OF TRANSPORTATION EN Licenses,Permits,Taxes Engineering 266 US-P.E.License Renewal INSTITUTE OF TRANSPORTATION EN Licenses,Permits,Taxes Engineering 580 US-CEAM Annual Conf(2) UNIVERSITY OF MINNESOTA Conference Expense Engineering 275 US-CEAM Annual Conf(1) UNIVERSITY OF MINNESOTA Conference Expense Engineering 13 US-Part-Police 4 Wheeler DIGGERS PRIOR LAKE POLARIS Equipment Parts Fleet Operating 13 US-Art Hanging Supplies WALKER DISPLAY INCORPORATED Operating Supplies Arts Center 98 US-Art Center Printer Ink OFFICEMAX CREDIT PLAN Office Supplies Arts Center 105 US-Winter Theater Scripts SAMUEL FRENCH INC Operating Supplies Winter Theatre 105 US-Winter Theater Scripts SAMUEL FRENCH INC Operating Supplies Winter Theatre 21 US-Winter Theater Scripts SAMUEL FRENCH INC Operating Supplies Winter Theatre 60 US-Party Supplies JO-ANN FABRIC Operating Supplies Birthday Parties 78 US-Play Care Supplies JO-ANN FABRIC Operating Supplies Day Care 872 US-MembershipCard Print. ID WHOLESALER Video&Photo Supplies Community Center Admin 79 US-Stickers for Parties SMILE MAKERS Operating Supplies Birthday Parties 507 US-Conf Rm Markerboard BRITE INC-US MARKERBOARD Other Contracted Services General Community Center 86 US-Play Care Supplies MICHAELS-THE ARTS&CRAFTS S Operating Supplies Day Care 0 US-Testing System EDEN PRAIRIE COMMUNITY CENTER Training Supplies Community Center Admin 28 US-Budget Meeting Treats CARIBOU COFFEE Training Supplies Community Center Admin 88 US-Test CARIBOU COFFEE Deposits Escrow -88 US-Test CARIBOU COFFEE Deposits Escrow 499 US-PWC Survey Subscrip. PRICE WATERHOUSECOOPERS LLP Dues&Subscriptions Assessing 9 US-Hinge for Park Signs HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance 30 US-Critter Supplies PETCO Operating Supplies Outdoor Center 51 US-Critter Supplies PETCO Operating Supplies Outdoor Center 131 US-Blizzard Snow Plowing CHANTICLEAR PIZZA Miscellaneous Snow&Ice Control 10 US-Pesticide License DEPARTMENT OF AGRICULTURE Licenses,Permits,Taxes Park Maintenance -580 US-Fraud Chrg Reversed US BANK Deposits Escrow 260 US-Uniform Shoes-2 Pair COASTAL BOOT,INC Clothing&Uniforms Fleet Operating 156 US-Disney On Ice Tickets MINNESOTA WILD Special Event Fees Special Events&Trips 48 US-Non School Day Movies TARGET Operating Supplies Special Events&Trips 48 US-Non School Day Snacks WALMART COMMUNITY Operating Supplies CC-Special Events&Trips 511 US-Winter Break Bowling BRUNSWICK BOWLING LANES Special Event Fees CC-Special Events&Trips 362 US-Non-School Day Trip CHUCK-E-CHEESE Special Event Fees CC-Special Events&Trips 33 US-Fuel-Winter Break Trip HOLIDAY STATION STORES INC Mileage&Parking Special Events&Trips 36 US-Non School Day Lunch MCDONALDS Operating Supplies CC-Special Events&Trips 1,003 US-PK&Rec Game/Suppl. BAGGO Operating Supplies Recreation Administration 193 US-Oak Point Lane Lines ADOLPH KIEFER&ASSOCIATES Operating Supplies Pool Operations 35 US-CEC Reimbursement NETA Tuition Reimbursement/School Fitness Classes 269 US-Unif.Jackets Embroidery SPORTS WORLD USA INC Clothing&Uniforms Community Center Admin Amount Explanation Vendor Account Description Business Unit 96 US-Fitness Instruc.Educat.. NETA Tuition Reimbursement/School Fitness Classes 206 US-Fitness Supplies POWER SYSTEMS Operating Supplies Fitness Classes 250 US-Body Pump License SCW FITNESS Licenses,Permits,Taxes Fitness Classes 732 US-Swim Lesson Supplies S&S WORLDWIDE Operating Supplies Pool Lessons 585 US-Open Swim Supplies ADOLPH KIEFER&ASSOCIATES Operating Supplies Pool Operations 90 US-K-9 Training-T.Snetting THE INN ON LAKE SUPERIOR Tuition Reimbursement/School Police 90 US-K-9 Training-J.Irmiter THE INN ON LAKE SUPERIOR Tuition Reimbursement/School Police 5,000 US-Access toTrain.Program ACCESSDATA CORP Tuition Reimbursement/School Police 200 US-TrainClass-Woodllrmiter ATOM Tuition Reimbursement/School Police 112 US-Training Materials INTERNATIONAL TACTICAL Training Supplies Police 235 US-Airfare to K9 Training DELTA AIR Tuition Reimbursement/School Police 20 US-Service Fee DELTA AIR Tuition Reimbursement/School Police 90 US-Police TV Mount AMAZON.COM Miscellaneous IT Operating 90 US-Police TV Mount AMAZON.COM Miscellaneous IT Operating 90 US-Police TV Mount AMAZON.COM Miscellaneous IT Operating 68 US-Police TV Mount AMAZON.COM Miscellaneous IT Operating 76 US-Police TV Mount AMAZON.COM Miscellaneous IT Operating 230 US-IT Train-Heddle/Browning ANOKA TECHNICAL COLLEGE Conference Expense IT Operating 115 US-IT Training-N.Romsdahl ANOKA TECHNICAL COLLEGE Conference Expense IT Operating 62 US-Outdoor Center Phone AMAZON.COM Operating Supplies IT Telephone 69 US-Confer.Call Software WEBEX COMMUNICATIONS Computers IT Operating 138 US-Police AC Adaptor AMAZON.COM Other Assets CIP-Bonds 234 US-Shop Supplies NORTHERN TOOL&EQUIPMENT Repair&Maint.Supplies Sewer Liftstation 15 US-NSF Chg to be Reversed US BANK Bank and Service Charges Finance 30,594 Report Total CITY COUNCIL AGENDA DATE: SECTION: Appointments March 1, 2011 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: City Council 2011 City Commission Appointments Requested Action Move to appoint: • To the Arts & Culture Commission Lee-Elliott Stoering and Cynthia Paulson with terms expiring on March 31, 2014; • To the Conservation Commission Kurt Lawton and Anthony Pini with terms expiring on March 31, 2014; and Ray Daniels with a term expiring on March 31, 2012; • To the Flying Cloud Airport Advisory Commission Caryl Hansen, Keith Tschohl and John Pratten with terms expiring on March 31, 2014; • To the Heritage Preservation Commission Kay Demarais, Cindy Evert and Ed Muehlberg with terms expiring on March 31, 2014; • To the Human Rights and Diversity Commission PG Narayan and Zina Nourkadi with terms expiring on March 31, 2014; • To the Parks, Recreation and Natural Resources Commission Geri Napuck and David Rosa with terms expiring on March 31, 2014; and • To the Planning Commission John Kirk, Matt Fyten, Katie Lechelt and Jon Stoltz with terms expiring March 31, 2014 Synopsis The City Council hosted Commission interviews on Tuesday, February 22, 2011. Overall, there were 19 applicants (14 new applicants and 5 reapplicants). Eighteen candidates are being designated for Commission appointments on March 1, 2011. All terms of appointment are scheduled to begin on April 1, 2011. A required City Commission Orientation session will be held on Tuesday, March 22, 2011, for all new and re-appointed Commission members in advance of the April 1 start date for Commission terms. CITY COUNCIL AGENDA DATE: March 1, 2011 SECTION: Appointments DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIII.B. City Council Appointments to 2011 Board of Appeal and Equalization(BAE) Requested Action Move to: Appoint to the Board of Appeal and Equalization Brian Duoos,Jim Johnson,Lyndon Moquist,Annette O'Connor,and Patricia Pidcock for the period of April 1,2011 through May 31,2011,or until the Board of Appeal and Equalization completes its work. Synopsis The proposed members for Council approval are experienced real estate professionals with extensive knowledge of the Southwest metro area. Brian Duoos of Edina Realty is involved in the sale of single family properties in the southwest metro area. Jim Johnson of The Realty House is involved in the sale of single family properties in the southwest metro. Lyndon Moquist of Edina Realty is involved in the sale of single family properties in the southwest metro. Annette O'Connor of Coldwell Banker Burnet Realty is involved in the sale of single family properties in the southwest metro area. Patricia Pidcock of Edina Realty is involved in the sale of single family properties in the southwest metro area and a former member of the City of Eden Prairie City Council. Background From 1992 through 2010,the City has appointed a special Board of Appeal and Equalization(also formerly named the Board of Review). The members are citizen volunteers that are active and knowledgeable,with extensive experience in the real estate market. The members are recruited by the City Manager and City Assessor and appointed annually with confirmation by the City Council. The City pays the members a per diem payment of$50 for all required training sessions and Board meetings. In 2003,the Minnesota legislature passed a law requiring members of local Boards of Appeal and Equalization to attend a training session, developed by the Minnesota Department of Revenue, at least once every four years. All of the appointees were trained by the Minnesota Department of Revenue staff on March 25,2009 and their training expires on November 30,2012. CITY COUNCIL AGENDA DATE: SECTION: Appointments March 1, 2011 DEPARTMENT/ ITEM DESCRIPTION: ITEM NO.: DIVISION: 2011 Appointments of Chairs and Vice Chairs to City Council City Commissions Requested Action Move to appoint: • Farida Kathawalla- Chair and Tonja Bivins -Vice Chair of the Arts and Culture Commission; and • Laura Jester- Chair and Greg Olson -Vice Chair of the Conservation Commission; • Jeff Larsen- Chair and Mark Michelson-Vice Chair of the Flying Cloud Airport Advisory Commission; • Ann Higgins - Chair and Ed Muehlberg-Vice Chair of the Heritage Preservation Commission; • Pamela Spera- Chair and Peter Huck- Vice Chair of the Human Rights and Diversity Commission; • Geri Napuck- Chair and Hutch Coburn -Vice Chair of the Parks, Recreation and Natural Resources Commission; and • Jon Stoltz - Chair and Jerry Pitzrick-Vice Chair of the Planning Commission Background Chairs and Vice Chairs are appointed annually by the City Council following the appointment of members to City Commissions. The City Council hosted Commission interviews on Tuesday, February 22, 2011, and determined Chair and Vice Chair assignments for the period of April 1, 2011, through March 31, 2012. City Code Section 2.22, Subd. 5 Officers states, if applicable, "the Council shall in March each year choose a chairperson and vice-chairperson for a Board or Commission to serve for a period of one year." To be eligible for consideration, City Code states, "a chairperson must have served one year on the Board or Commission before becoming eligible for appointment as a chairperson."