HomeMy WebLinkAboutCity Council - 10/20/2009 AGENDA
CITY COUNCIL WORKSHOP
& OPEN PODIUM
TUESDAY, OCTOBER 20, 2009 CITY CENTER
5:30—6:25 PM, HERITAGE ROOM II
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Phil Young, Council Members Brad Aho, Ron Case, Jon Duckstad, and
Kathy Nelson
CITY STAFF: City Manager Scott Neal, City Engineer Rod Rue, Assistant City Engineer Randy
Newton, Community Development Director Janet Jeremiah, Economic Development Manager David
Lindahl, City Attorney Ric Rosow and Assistant City Attorney Siira Gunderson
Heritage Room II
I. POINT OF SALE INSPECTIONS
Council Chamber
II. CLOSED SESSION TO DISCUSS LITIGATION STRATEGY IN EMINENT
DOMAIN CASE ENTITLED CITY OF EDEN PRAIRIE VS. KC PROPCO, LLC, ET
AL (KINDERCARE)
III. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, OCTOBER 20, 2009 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Phil Young, Council Members Brad Aho, Jon Duckstad, Kathy
Nelson, and Ron Case
CITY STAFF: City Manager Scott Neal, Parks &Recreation Director Jay Lotthammer, Public
Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director
Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
II. COLOR GUARD /PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. PROCLAMATIONS/PRESENTATIONS
A. HENNEPIN COUNTY ATTORNEY UPDATE
B. EDEN PRAIRIE FOUNDATION UPDATE
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 6, 2009
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. SECOND READING OF ORDINANCE FOR REZONING FROM OFFICE
TO COMMUNITY COMMERCIAL (PRAIRIE PHYSICIANS BUILDING)
C. ADOPT RESOLUTION MODIFYING TAX INCREMENT FINANCING
PLAN FOR TOWN CENTER PHASE ONE TAX INCREMENT
FINANCING DISTRICT
D. AUTHORIZE PROFESSIONAL SERVICES CONTRACT WITH KERN
DEWENTER VIERE FOR AUDITING SERVICES FOR 2009 TO 2011
CITY COUNCIL AGENDA
October 20, 2009
Page 2
IX. PUBLIC HEARINGS/MEETINGS
A. 2009 SPECIAL ASSESSMENT (RESOLUTION)
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
A. CITY ATTORNEY-- CIVIL
B. CITY ATTORNEY-- PROSECUTION SERVICES
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Meeting with Lower Minnesota River Watershed District—Council
Member Case
B. REPORTS OF CITY MANAGER
1. Meeting Scheduling Policy
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Comprehensive Guide Plan Update (Resolution)
2. 2010/2011 Human Services Review Committee Social Service Provider
Funding Recommendations
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Hennepin Youth Sports Grant Proposals—Miller Park (Resolution)
2. Hennepin Youth Sports Grant Proposal—Round Lake Skate Park
(Resolution)
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
CITY COUNCIL AGENDA
October 20, 2009
Page 3
XV. OTHER BUSINESS
XVI. ADJOURNMENT
ANNOTATED AGENDA
DATE: October 16, 2009
TO: Mayor and City Council
FROM: Scott Neal, City Manager
RE: City Council Meeting for Tuesday, October 20, 2009
TUESDAY, OCTOBER 20, 2009 7:00 PM, COUNCIL CHAMBER
I. ROLL CALL/CALL THE MEETING TO ORDER
II. COLOR GUARD /PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
Open Podium is an opportunity for Eden Prairie residents to address the City Council on
issues related to Eden Prairie city government before each Council meeting, typically the first
and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber.
If you wish to speak at Open Podium,please contact the City Manager's office at 952.949.8412
by noon of the meeting date with your name, phone number and subject matter. If time permits
after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers.
Open Podium is not recorded or televised. If you have questions about Open Podium, please
contact the City Manager's Office.
HRA MEETING
I. ROLL CALL/CALL THE HRA MEETING TO ORDER
II. APPROVE MINUTES OF HRA MEETING HELD ON SEPTEMBER 15, 2009
MOTION: Move to approve the minutes of the HRA meeting held on
September 15, 2009.
III. ADOPT RESOLUTION APPROVING AN ADMINISTRATIVE MODIFICATION
TO THE TAX INCREMENT FINANCING PLAN FOR TOWN CENTER PHASE
ONE TAX INCREMENT FINANCING DISTRICT
Synopsis: The TIF plan will be amended to include the correct certification date. This is a
minor revision but requires HRA approval. A TIF district was established in 2007 for the
Windsor Plaza project to assist with a variety of redevelopment related costs.
MOTION: Adopt a resolution adopting an administrative modification to the
Tax Increment Financing plan for the Town Center Phase One Tax Increment
Financing District #21.
IV. ADJOURNMENT
MOTION: Move to adjourn the HRA.
ANNOTATED AGENDA
October 20,2009
Page 2
COUNCIL MEETING
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Move to approve the agenda.
V. PROCLAMATIONS / PRESENTATIONS
A. HENNEPIN COUNTY ATTORNEY UPDATE
B. EDEN PRAIRIE FOUNDATION UPDATE
VI. MINUTES
MOTION: Move to approve the following City Council minutes:
A. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 6, 2009
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
MOTION: Move approval of items A- D on the Consent Calendar.
A. CLERK'S LICENSE LIST
B. SECOND READING OF ORDINANCE FOR REZONING FROM OFFICE TO
COMMUNITY COMMERCIAL (PRAIRIE PHYSICIANS BUILDING)
C. ADOPT RESOLUTION MODIFYING TAX INCREMENT FINANCING
PLAN FOR TOWN CENTER PHASE ONE TAX INCREMENT FINANCING
DISTRICT
D. AUTHORIZE PROFESSIONAL SERVICES CONTRACT WITH KERN
DEWENTER VIERE FOR AUDITING SERVICES FOR 2009 TO 2011
IX. PUBLIC HEARINGS/MEETINGS
A. 2009 SPECIAL ASSESSMENT (RESOLUTION)
Official notice of this public hearing was published in the October 1, 2009, Eden
Prairie News and send eight to property owners.
Synopsis: Each year, the City Council holds a public hearing to consider levying the
Special Assessments that have been identified over the previous 12 months. This
year, the Council will address a list of supplemental assessments for such things as
contracted removal assessments.
ANNOTATED AGENDA
October 20,2009
Page 3
See Exhibit A for the list of projects that the Council will be asked to approve for
levying Special Assessments for collection with property taxes. The total amount
proposed to be assessed in 2009 is $1,887.53.
MOTION: Move to:
• Close the public hearing for the approval of the 2009 Special
Assessments; and
• Adopt the resolution approving all Special Assessments presented in
the fall of 2009
X. PAYMENT OF CLAIMS
MOTION: Move approval of the Payment of Claims as submitted (Roll Call Vote).
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
A. CITY ATTORNEY-- CIVIL
Synopsis: The Council is scheduled to award two legal services contracts at the October
20, 2009, Council meeting. At the Council Packet press deadline, staff was still working
on the preparation of the background materials for this item. We will complete our work
on this item and distribute the materials to your homes on Monday, October 19.
B. CITY ATTORNEY-- PROSECUTION SERVICES
Synopsis: The Council is scheduled to award two legal services contracts at the October
20, 2009, Council meeting. At the Council Packet press deadline, staff was still working
on the preparation of the background materials for this item. We will complete our work
on this item and distribute the materials to your homes on Monday, October 19.
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Meeting with Lower Minnesota River Watershed District—Council
Member Case
B. REPORTS OF CITY MANAGER
1. Meeting Scheduling Policy
Synopsis: The City's Human Rights &Diversity Commission(HRDC) has
been working on a proposed policy that seeks to amend the City's current
practices used to schedule public meetings. The proposed policy seeks to
ANNOTATED AGENDA
October 20,2009
Page 4
avoid scheduling public meetings and events on religious "high holy days".
The HRDC discussed a proposed policy at their October 8 meeting with the
idea that of placing the proposed policy on the Council's October 20 agenda.
I believe the proposed policy is not quite ready yet for Council review. I
would like to refer the proposed policy back to the HRDC for additional
deliberation at their November meeting with the intent that Council to review
the proposed policy at the November 17 Council meeting. This schedule
provides sufficient time for the Council to consider and adopt the policy prior
to making meeting scheduling decisions for 2010, which is tentatively
scheduled for the Council to review for the first time at your December 15
Council meeting.
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. Comprehensive Guide Plan Update (Resolution)
Synopsis: The Metropolitan Council at its October 14, 2009 meeting
authorized The City of Eden Prairie to put its 2008 Comprehensive Plan
Update into effect.
MOTION: Move to adopt a Resolution to put the 2008
Comprehensive Plan Update into effect.
2. 2010/2011 Human Services Review Committee Social Service Provider
Funding Recommendations
Synopsis: The Human Services Review Committee, comprised of staff from
Police, Park&Rec, Human Services, Office of the City Manager and
Community Development made the funding recommendations listed below
based on the review of written proposals,presentations, past performance by
social service providers, and budget direction from the City Council.
2007 2008 2009 2010-2011 2010 2011
Program Funding Funding Funding Request Recommended Recommended
PROP $32,000 $30,000 $30,000 $61,360 $31,000 $31,000
Teens Alone $12,000 $13,000 $13,000 $26,780 $13,500 $13,500
Storefront $10,000 $10,000 $10,000 $20,000 $10,000 $10,000
Family&Children's Svcs* $16,380 $8,100 $8,100 * * *
YMCA $25,000 $25,000 $25,000 $50,000 $25,000 $25,000
Meals on Wheels $5,000 $6,000 $6,000 $20,000 $10,000 $10,000
Senior Outreach $27,865 $28,980 $28,980 $62,099 $30,000 $30,000
HSSC $23,727 $25,200 $25,927 $53,000 $26,500 $26,500
Family Center Plus $13,570 $14,000 $14,000 $30,000 $14,000 $14,000
Total $165,542 $160,280 $161,007 $323,239 $160,000 $160,000
*Family&Children's Services did not apply for funding for the 2010-2011 budget cycle
MOTION: Move to approve funding recommendations made by
the Human Services Review Committee for social service
providers for 2010 and 2011.
ANNOTATED AGENDA
October 20,2009
Page 5
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Hennepin Youth Sports Grant Proposals—Miller Park(Resolution)
Synopsis: Hennepin County is seeking local government units (LGU)
interested in developing facilities for amateur sports or recreation. Legislation
authorizing the building of the new Twins stadium allows Hennepin County to
grant up to $2 million dollars each grant cycle to Hennepin County
communities to assist with developing these facilities. These grants will be
made through the Hennepin Youth Sports Program.
City of Eden Prairie staff approached local athletic associations to make them
aware of the grant opportunity. The Eden Prairie Baseball Association and the
Eden Prairie Softball Association have responded with interest in pursuing an
application to install covered players benches and replace the scoreboards on
all eight fields at Miller Park. Both associations have been raising funds but
do not currently have sufficient funds to complete the entire project. The
associations have agreed to provide matching funds and assist City of Eden
Prairie staff with the application process.
The grant must be submitted by a local government organization and a council
resolution authorizing the submission of the grant application is required.
City of Eden Prairie staff would complete the application and oversee the
construction if the award is successful. The estimated cost of the project is
$200,000. No City of Eden Prairie funds are being proposed for this project.
All funding would be a combination of contributions from the softball and
baseball associations and grant money from Hennepin County.
MOTION: Move to adopt resolution authorizing staff to submit a
grant request to the Hennepin Youth Sports Grant Program for
Miller Park baseball and softball field improvements.
2. Hennepin Youth Sports Grant Proposal — Round Lake Skate Park
(Resolution)
Synopsis: Hennepin County is seeking local government units (LGU)
interested in developing facilities for amateur sports or recreation. Legislation
authorizing the building of the new Twins stadium allows Hennepin County to
grant up to $2 million dollars each grant cycle to Hennepin County
communities to assist with developing these facilities. These grants will be
made through the Hennepin Youth Sports Program. The grant must be
submitted by a local government organization and a council resolution
authorizing the submission of the grant application is required.
The skate park at Round Lake Park has been well used and has many pieces of
equipment that have reached their useful life and will soon be presenting
safety issues. In addition, the surface that the equipment sits upon needs to be
ANNOTATED AGENDA
October 20, 2009
Page 6
repaired and expanded. A portion of the cost has been planned for in the CIP.
Staff is recommending seeking grant funds of$100,000 and using CIP and
park improvement funds to match the grant contribution.
MOTION: Move to approve resolution authorizing staff to submit
a grant request to the Hennepin Youth Sports Grant Program for
Round Lake Skate Park improvements.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Move to adjourn the City Council meeting.
AGENDA
EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY
TUESDAY, OCTOBER 20, 2009 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Phil Young,
Council Members Brad Aho, Ron Case, Jon Duckstad, and Kathy Nelson
CITY STAFF: City Manager Scott Neal Public Works Director Eugene Dietz, City Planner
Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow,
Finance Director Sue Kotchevar and Recorder Jan Curielli
I. ROLL CALL / CALL THE HRA MEETING TO ORDER
II. APPROVE MINUTES OF HRA MEETING HELD ON SEPTEMBER 15, 2009
III. ADOPT RESOLUTION APPROVING AN ADMINISTRATIVE
MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR
TOWN CENTER PHASE ONE TAX INCREMENT FINANCING
DISTRICT
IV. ADJOURNMENT
HRA ITEM NO.: II.
UNAPPROVED MINUTES
HOUSING AND REDEVELOPMENT AUTHORITY
TUESDAY, SEPTEMBER 15, 2009 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Phil Y oung,
Council Members Brad Aho, Ron Case, Jon Duckstad and Kathy Nelson
CITY STAFF: City Manager S cott N eal, Public W orks D irector E ugene D ietz, C ommunity
Development Director Janet Jeremiah, City Attorney Ric Rosow, Finance Director Sue Kotchevar
and Recorder Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
Chair Young called the meeting t o order at 7:00 PM in shared session with the C ouncil
meeting. All members were present.
II. COLOR GUARD/PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. APPROVE MINUTES OF THE HRA MEETING HELD JANUARY 20, 2009
MOTION: Duckstad moved, s econded b y Case, t o a pprove t he m inutes of t he
HRA meeting held on September 1, 2009 as published. Motion carried 5-0.
V. ADOPT RESOLUTION HRA NO. 2009-03 AUTHORIZING DEFEASANCE AND
REDEMPTION OF OUTSTANDING BONDS
Neal said the City's financial advisor has identified an opportunity to refinance bonds and
realize approximately$103,000 in cost savings. The 2000A bonds originally issued as
HRA bonds to finance Fire Station#1 on Scenic Heights Road will be redeemed. The City
will issue CIP bonds at a lower interest rate to realize cost savings.
Nelson asked if there are any other bonds we can do this with. Neal said this is something
we look at on a consistent basis. He said he wanted to give credit to Ms Kotchevar and her
staff a nd a lso t o M r. P aul D onna of N orthwest Securities w ho assisted with the
refinancing.
MOTION: Nelson moved, s econded b y A ho, to a dopt Resolution HRA No. 2009-03
authorizing defeasance and redemption of outstanding bonds. Motion carried 5-0.
V. ADJOURNMENT
MOTION: Duckstad moved, seconded by Aho, to adjourn the HRA. Motion carried 5-0.
Chair Young adjourned the HRA meeting at 7:06 PM.
HRA AGENDA DATE:
SECTION: October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO. III.
Community Development: Resolution Amending Windsor Plaza TIF
Janet Jeremiah Plan
David Lindahl
Requested Action
Move to: Adopt a resolution adopting an administrative modification to the Tax
Increment Financing plan for the Town Center Phase One Tax Increment
Financing District#21.
Synopsis
The TIF plan will be amended to include the correct certification date. This is a minor revision but
requires HRA approval.
Background
A TIF district was established in 2007 for the Windsor Plaza project to assist with a variety of
redevelopment related costs.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
HOUSING AND REDEVELOPMENT AUTHORITY
H.R.A. RESOLUTION NO. 2009-
RESOLUTION ADOPTING AN ADMINISTRATIVE MODIFICATION
TO THE TAX INCREMENT FINANCING PLAN FOR THE TOWN
CENTER PHASE ONE TAX INCREMENT FINANCING DISTRICT
WHEREAS, it has been proposed by the Board of Commissioners (the "Board") of the
Eden Prairie Housing and Redevelopment Authority(the "HRA") and the City of Eden Prairie
(the "City") that the HRA adopt an administrative Modification to the Tax Increment Financing
Plan for the T own Center P hase 0 ne Tax I ncrement F inancing D istrict (the " TIF District
Modification"), a 11 pur suant t o a nd i n c onformity w ith applicable 1 aw, i ncluding Minnesota
Statutes, Sections 469.001 to 469.047, and Sections 469.174 to 469.1799, inclusive, as amended
(collectively, the "Act"), all as reflected in the Redevelopment Plan and Tax Increment Financing
Plan and presented for the Board's consideration; and
WHEREAS, the HRA has investigated the facts relating to the TIF District Modification
and has caused the TIF District Modification to be prepared; and
WHEREAS, the HRA has performed all actions required by law to be performed prior to
the adoption of the TIF District Modification. The HRA has also requested the City Planning
Commission to provide for review of and written comment on the TIF District Modification and
that the City Council consider the matter as required by law.
NOW, THEREFORE, BE IT RESOLVED by the Board as follows:
1. The B oard hereby reaffirms that the D istrict as modi fled herein is in the public
interest and is a "redevelopment district" under Section 469.174, S ubdivision 10 of the Act and
finds that the TIF District Modification conforms in all respects to the requirements of the Act.
The Board further reaffirms that the TIF District Modification will help fulfill a need to develop
and redevelop areas of the C ity that are already built up and that are newly annexed and w ill
provide e mployment op portunities i n the C ity while pr eserving and enhancing the C ity's tax
base.
2. The Board finds that the TIF District Modification will provide infrastructure and
improvements to sites in the City, which would not be made available for redevelopment without
the financial aid to be sought, since the Modifications will allow available tax increment from the
District to assist in redevelopment of Project Area.
3 The Board further finds that the TIF District Modification will afford maximum
opportunity, c onsistent w ith the s ound ne eds for the C ity a s a w hole, for the development or
redevelopment of the Project Area by private enterprise in that the intent is to provide only that
public assistance necessary to make the private developments financially feasible.
4 Conditioned upon t he a pproval t hereof b y t he City C ouncil, t he TIF D istrict
Modification, a s pr esented t o t he Board on t his da te, a re he reby approved, e stablished a nd
adopted and shall be placed on file in the office of the Community Development Director.
5. Upon approval of the TIF District Modification by the City Council, the staff, the
HRA's advisors a nd 1 egal c ounsel are a uthorized a nd di rected t o pr oceed w ith t he
implementation of the TIF District Modification and for this purpose to negotiate, draft, prepare
and pr esent t o t his B oard for its c onsideration all further pl ans, r esolutions, doc uments a nd
contracts n ecessary for t his pur pose. A pproval of t he TIF D istrict Modification does not
constitute approval of any project or a Development Agreement with any developer.
6. Upon a pproval of t he TIF D istrict M odification by t he C ity C ouncil, t he
Community D evelopment D irector i s authorized a nd di rected t o forward c opies oft he TIF
District Modification to the Minnesota Department of Revenue and Office of the State Auditor
pursuant to Section 469.175, Subdivision 4a of the Act.
Approved b y t he B oard of C ommissioners of t he Eden Prairie Housing a nd
Redevelopment Authority this 20th day of October, 2009.
Phil Young, Chairperson
SEAL
ATTEST:
Scott H. Neal, Executive Director
ITEM NO.: VIA.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, OCTOBER 6, 2009 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Phil Young, Council Members Brad Aho, Ron Case, Jon Duckstad and
Kathy Nelson
CITY STAFF: Fire Chief George Esbensen, Parks & Recreation Director Jay Lotthammer, City
Engineer Rodney Rue, Community Development Director Janet Jeremiah, City Attorney Ric Rosow
and Council Recorder Jan Curielli
I. ROLL CALL/CALL THE MEETING TO ORDER
Mayor Young called the meeting to order at 7:00 PM. All Council Members were present.
II. COLOR GUARD /PLEDGE OF ALLEGIANCE
Mayor Young thanked Troop 342, sponsored by the United Methodist Church, for
presenting the colors.
III. OPEN PODIUM INVITATION
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Chief Esbensen noted there was an item on goldenrod paper that replaces Item VIII.D in
the packets.
MOTION: Duckstad moved, s econded b y Nelson, t o approve the a genda as published.
Motion carried 5-0.
V. PROCLAMATIONS/PRESENTATIONS
A. PROP SHOP UPDATE
Cindy Eddy, Executive Director of the PROP Shop, gave an update on the PROP
Shop. S he noted the PROP Shop clients come t o them through PROP, churches,
and schools. She said the PROP Shop has been very successful since opening just
over two years ago and has already outgrown the space. They are able to pay the
expenses to keep the shop running and use a lot of their profit to buy things that are
needed but ha ve not be en dona ted. T hey currently ha ve 350 active vo lunteers,
including many student volunteers.
Young thanked Ms Eddy for the update and noted she deserves a lot of the credit
for their success. Case said Ms Eddy is a great spokesperson for the cause, and the
community owes a debt of gratitude to her and to the volunteers for filling social
services needs in the City.
CITY COUNCIL MINUTES
September 15,2009
Page 2
B. EMPLOYERS ASSOCIATION BEST PRACTICES AWARD
Chief E sbensen s aid t he C ity is r eceiving this a ward for its Personal T ime 0 ff
(PTO) conversion program, which was implemented this summer. Representatives
from the Employers Association will present the award to Human Resources (HR)
Manager Karen Kurt and her team.
A representative of the Employers Association said they have run this program for
the past five years throughout the state of Minnesota. This year they are presenting
the aw and to t he C ity because of t he well-documented a nd extensive pr ogram
developed i n t he a rea of P TO. S he not ed t he a pplication was w ell w ritten and
showed a lot of time and due diligence.
HR M anager Karen Kurt acc epted the award and noted she w as very excited to
receive the award. She introduced the H R t earn m embers and acknowledged the
help of the Budget Advisory Commission who recommended the project in 2008.
She said it was a big change for City employees but they worked with the HR team
throughout the process.
Young noted the HR team spent a lot of time on this project and took a leadership
role in local governments' use of PTO.
C. FLYING CLOUD LANDFILL UPDATE -MPCA
Peter Tiffany, Minnesota Pollution Control Agency (MPCA), gave a P ower Point
update on the Flying Cloud landfill. He noted the MPCA took over responsibility
for c leaning up pe rmitted, c losed 1 andfills throughout the state after the L andfill
Cleanup A ct( LCA) w as pa ssed i n 1994. H e s aid t hey negotiate w ith la ndfill
owners or op erators and determine w hat actions are ne cessary on the s ite. They
monitor the groundwater quality and soil gas and do routine repairs on the landfill.
They also get involved with 1 ocal g overnments to c ome up w ith 1 and us e p1 ans.
Their three major sources of funding are the solid waste tax, General Obligation
bonding for publicly-owned landfills, and a pr ogram for i nsurance recovery. H e
showed a map that delineated the landfill area and the buffer area to the east that
doesn't contain any waste. He said their groundwater monitoring wells on the site
show the groundwater is slowly cleaning up.
Young asked w hat i s involved i n developing the 1 and use plan. M r. Tiffany s aid
they identify an area of concern for groundwater and one for gas. He noted there is
very little out side the property boundaries of the 1 andfill, so not m any properties
have an issue with groundwater. They would make a recommendation as t o what
kind of development could occur next to the properties in the area.
Case said this has been an ongoing issue in the City, and we have recently heard
some concerns from the Minnesota River Watershed District Commissioners about
sand a nd silt instability a nd the la ndfill possibly leaching i nto t he groundwater
streams. He asked if there is a 1 iner at the bottom of the landfill and if they to st
CITY COUNCIL MINUTES
September 15,2009
Page 3
whether anything is getting into the underground water streams flowing into the
Minnesota River basin. Mr. Tiffany said the landfill is not lined because it was an
old gravel pit and there was no requirement for a liner at the time the landfill was
begun in the 1970's. He s aid there was a lot of investigation done in the 1980's
through the U.S. EPA Super Fund process, and they were required to put in a good
cover and a groundwater treatment system. The treatment system was never turned
on because the wells have been clearing up without it. He showed a graph prepared
by the M PCA by drogeologist s howing t he decline i n t he total Volatile 0 rganic
Compounds (VOCs). The hydrogeologist stated the water is going directly down
and i nto t he M innesota R iver, so he i s not c oncerned f rom a groundwater
contamination standpoint.
Case was concerned that the groundwater is going into the bluff area if it is getting
to the M innesota River. H e s aid there are m ore uns table areas on the b tuffs and
several o f the underground water streams that come right off the landfill may be
destabilizing the silt and sand in the area. Mr. Tiffany said he spoke with the storm
water pe ople a nd they determined the a rea of destabilization was significantly
further east than where the landfill would have an impact on t he bluff area. He
noted there was concern about a black oozing material, but that was determined to
be decayed vegetation and was not related to the landfill. He said they haven't gone
to any extensive investigation down from the b luff be cause indications are there
isn't any s ignificant e rosion or c ontamination that is oc curring from th e landfill
itself.
Case said eight or nine years ago there were some studies done on the recharging
time of a quifers and he w as c oncerned t hat the water from the 1 andfill i s g oing
straight down through the gravel and sand into our aquifers. He asked what the long
term plans are to get this completely cleaned up and out of there. Mr. Tiffany said it
will not be moved and will remain in place. He said they are in negotiations to get
the land transferred to the MPCA. The gas energy plant was abandoned a couple of
years ag o, and t he M PCA w ants t o take ow nership of t he pr operty. Once t hat
happens they will rework the cover because there has been a lot of settlement that
has caused water to pond on the cover and also caused the gas extraction pipes to
sag.
Case asked if there was a pos sibility gas pressure could cause it to blow up. M r.
Tiffany said the gas monitoring system doesn't detect any gas accumulation. Case
asked if they have a sense if it will harm the ground water in the aquifers in the
long term. Mr. Tiffany said there typically is a retard area between aquifers that is
impermeable.
Nelson asked if they will try to get the gas plant going again. Mr. Tiffany said they
will not get the plant that BFI installed going again, but when they get ownership
they will improve the cover and the gas extraction system. They plan to put in a
larger, enclosed flare and will upgrade the system.
Nelson a sked w hen t hey will t ake ove r the s ite. Mr. Tiffany s aid they are i n
negotiations with the owner now, and there are some property issues that need to be
CITY COUNCIL MINUTES
September 15,2009
Page 4
squared a way. N elson a sked i f t hey are actively dealing w ith the site now. M r.
Tiffany said they are. Nelson then asked if there are concerns for the homes next to
the buffer area. Mr. T iffany said the homes are at 1 east 800 feet aw ay from the
footprint of the la ndfill. T he gas moni toring s ystem was set up at a 200-foot
compliance boundary from the landfill, and that system is currently recording zero
gases. They will continue to monitor the system.
Nelson asked what his statement meant that the site is in "fairly good shape." She
noted the City gets water from wells, and we have homes around the landfill. Mr.
Tiffany said when the MPCA took responsibility for maintenance of the landfill in
1998 it hadn't settled as much as it has now. They put in additional drainage pipes
through s ome of the be rms and upgraded s ome of the larger diversion channels.
The landfill has continued to settle in part because of the gas extraction system and
the degradation of the landfill material.
Nelson asked if it is getting worse since it is not getting better. Mr. Tiffany said the
cover is not getting better and requires a significant amount of work; however, the
groundwater is getting b etter. N elson asked when the work on t he cover will be
done. M r. T iffany r eplied funding i s a bi g i ssue,but f irst t hey ne ed t o g et
ownership of the property. Nelson then asked if it might be 5-10 years. Mr. Tiffany
said they hope it is 3-4 years.
Nelson asked if gas is still being extracted. Mr. Tiffany said it is in small amounts
and they monitor that process. Nelson asked if the City administration gets regular
updates about what i s going on out there. Mr. Tiffany said Ms Stovring, the City
Environmental Coordinator, asked the MPCA to come and update the Council on
this. The MPCA website has data about the ground water quality.
Duckstad thanked Mr. Tiffany for the helpful report and asked i f he believes the
landfill i s adequately monitored and regulated so the citizens of the City can feel
reasonably safe. Mr. Tiffany said he does.
Aho asked who would be responsible for the new cover once the MPCA takes over
ownership. M r. T iffany said the M PCA i s 100%r esponsible for operations and
maintenance of the landfill, but they did not take over the liability. Aho asked who
is r esponsible for the cost of the maintenance. M r. T iffany s aid it is 100%the
MPCA's responsibility.
Aho a sked i f there would be any time in the future w hen the landfill area could
have an alternate use. Mr. Tiffany said some of the buffer area has potential long
range use; however, they are hesitant about that because there will be 80-100 gas
extraction wells through the cover that will need to be monitored for the long term.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 15, 2009
MOTION: Case moved, seconded by Duckstad, to approve the minutes of the City
CITY COUNCIL MINUTES
September 15,2009
Page 5
Council Workshop held Tuesday, September 15, 2009, as published. Motion carried
5-0.
B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 15, 2009
MOTION: Nelson moved, seconded by Case, to approve the minutes of the City
Council Meeting held Tuesday, September 15, 2009, as published. Motion carried
5-0.
VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. A. CLERK'S LICENSE LIST
B. APPROVE SECOND READING OF ORDINANCE NO. 9-2009 AMENDING
CITY CODE CHAPTER 11 RELATING TO GARAGE SALES AND ADOPT
RESOLUTION 2009-62 APPROVING SUMMARY ORDINANCE
C. ADOPT RESOLUTION NO. 2009-63 DECLARING MANLEY
DEVELOPMENT INC. IN DEFAULT AND TERMINATING ITS RIGHT
TO COMPLETE LANDSCAPING AGREEMENTS
D. ADOPT RESOLUTION NO. 2009-64 AUTHORIZING ISSUANCE,
AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND
PROVIDING FOR THE PAYMENT OF $1,450,000 GENERAL
OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS,
SERIES 2009C
E. ADOPT RESOLUTION NO. 2009-65 AUTHORIZING MAYOR AND CITY
MANAGER TO EXECUTE SUBRECIPIENT AGREEMENTS FOR THE 2009
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
F. AWARD CONTRACT FOR EDEN LAKE PARK DRAINAGE AND
RESTORATION PROJECT TO PARROTT CONTRACTING INC.
G. AWARD CONTRACT FOR RECONSTRUCTION OF PRAIRIE VIEW
PARK OUTDOOR HOCKEY RINK TO FINLEY BROS. INC.
H. APPROVE REALLOCATION OF REMAINING CDBG FUNDS FROM THE
EMPLOYMENT ASSISTANCE PROGRAM OPERATED BY JEWISH
VOCATIONAL SERVICES TO THE PROGRAM ADMINISTRATION FUND
I. APPROVE PROPOSAL FOR COMPLETING ANALYSIS AND DESIGN
FOR TWO PONDING AREAS SOUTH OF RIVERVIEW ROAD
J. APPROVE CONTRACT WITH GOVDEALS FOR INTERNET-BASED
AUCTION OF MUNICIPAL PROPERTY DECLARED SURPLUS
K. APPROVE CONTRACT WITH CURB MASTERS, INC. FOR CONCRETE
WORK AT THE WATER TREATMENT PLANT TO IMPROVE TRUCK
CITY COUNCIL MINUTES
September 15,2009
Page 6
ACCESS AND ENHANCE MAINTENANCE OPERATIONS
MOTION: Nelson moved, seconded by Aho, t o a pprove Items A -K on t he
Consent Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS/MEETINGS
A. FIRST READING OF ORDINANCE AMENDING CITY CODE CHAPTER
11 RELATING TO DEFINITION OF PUBLIC FACILITIES AND
SERVICES
Chief E sbensen s aid official not ice of thi s public he aring w as published i n t he
September 24, 2009, Eden Prairie News. Staff r eceived a n inquiry to the
interpretation of public facility and service (permitted in all zoning districts) which
is defined as thos e facilities owned by any governmental unit and those services
related to electric, gas, telephone, and cablevision utilities. After talking with our
City A ttorney, a br oad interpretation o f" facility" could m can a bui lding. The
recommendation is to eliminate the definition of public facilities and services and
replace it with the following definition of"public infrastructure".
• Infrastructure r elated to muni cipal ut ilities ow ned by any governmental uni t
including 1 ift s tations, w ell hous es, w ater t owers, s ewer a nd w ater 1 ines,
manholes, storm sewer, street lights, stop signs and stop lights, bridges, trails,
sidewalks, and infrastructure related to electric gas, telephone and cablevision
utilities lines, poles and boxes, but not including buildings except as specified
above.
Chief E sbenson s aid the Planning Commission voted 7-0 t o recommend approval
of the code amendment at the September 14, 2009, meeting.
There were no comments from the audience.
MOTION: Case m oved, s econded b y Aho, t o close t he P ublic Hearing and to
approve 1st Reading of the Ordinance, amending City Code Chapter 11 by deleting
the definition of public facilities and services and adding a new definition to section
11.02; directing the City Clerk to replace the term"Public Facilities and Services"
with "Public Infrastructure" in the City Code; and adopting by reference City Code
Chapter 1 and section 11.99 which, among other things, contain penalty provisions.
Motion carried 5-0.
X. PAYMENT OF CLAIMS
MOTION: Case m oved, s econded b y N elson, t o a pprove the P ayment of C laims a s
submitted. Motion was approved on a roll call vote, with Aho, Case, Duckstad, Nelson
and Young voting "aye."
XI. ORDINANCES AND RESOLUTIONS
CITY COUNCIL MINUTES
September 15,2009
Page 7
XII. PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORTS OF CITY MANAGER
C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
1. 2010/2011 Human Services Review Committee Social Service Provider
Funding Recommendations
Jeremiah said funding of the social services provider programs comes out of
the General Fund. There is a Human Services Review Committee made up
of interdepartmental staff who interview all of the agencies with regard to
their r equests and w ho then make r ecommendations to the C ity C ouncil
based on bud get feedback they ha ve received s o far. S he s aid they are
recommending a total of$160,000 for both 2010 and 2011, and that amount
is in the current proposed budg et. She s aid the numbers are a little lower
than those for 2009. Staff i s asking for Council approval tonight so the
agencies will have a better understanding of what their financing will be for
next year.
Duckstad said he was in favor of the recommendations regarding PROP and
Meals on Wheels, but he w as not p repared t o a pprove t he ot her items.
Young asked i f he ne eded additional i nformation on t he ot her i tems.
Duckstad s aid he w ould 1 ike a dditional i nformation be fore m aking a
decision because this year we are encountering revenue deficits in the City.
Young a sked w hen t he a gencies ne ed t his i nformation from the C ity.
Jeremiah said the sooner the better so they can do planning for the coming
year, but it is not critical to make the decision tonight. She said staff looked
extremely closely at the a gencies and the va lue received by Eden Prairie
residents, and in all cas es the va lue r eceived often greatly ex ceeds t he
amount the agencies receive.
Young said he recalled in years past the City Council received a copy of the
applications. Jeremiah said these are the same agencies as 1 ast year minus
one t hat w as e liminated. Y oung asked if there w as an actual application
made for each of the r equests. Jeremiah said there was an application for
each of them and supporting material as to the work they do and the number
of residents s erved i n t he c ommunity. S he s aid s he c ould pr ovide that
information to the Council Members on October 20 and would also suggest
the agencies be here to answer any questions.
CITY COUNCIL MINUTES
September 15,2009
Page 8
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Art Center Contribution from Friends of the Eden Prairie Art Center
(Resolution No. 2009-66)
Lotthammer said this item is accepting by resolution a contribution from the
Friends of the Eden Prairie Art Center. These are funds that were raised by
the Friends through their activities and from individual contributions to the
project. The money is being used to renovate the facility. He said the next
step for t he Friends i s an e vent p1 anned for December 3, a nd t hey are
actively planning future events as well.
MOTION: Aho m oved, s econded b y N elson, to a dopt R esolution No.
2009-66 accepting a contribution from The Friends of the Eden Prairie Art
Center in the amount of$30,020.21 for supplies, equipment and renovations
at the Eden Prairie Art Center. Motion carried 5-0.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
Chief E sbensen s aid t here was a pl ane c rash i n E den P rairie a bout 1 2:30 P M
yesterday. The plane landed in the backyard of a house, and there was a very heroic
rescue of the pilot by a passerby. Young noted it was a very remarkable story.
Nelson asked if we will have an opportunity to see the people that helped in this
crash. E sbensen s aid we w ill and we also have some people t o recognize for the
crash eight weeks ago.
H. REPORT OF CITY ATTORNEY
1. Legal Updates
Rosow gave a PowerPoint presentation on the open meeting law and some
due process considerations for c ities. He reviewed the legal requirements
for public meetings. He suggested Council Members not use"Reply to All"
in electronic communications and that they not send email with an opinion
on matters of public business to more than one other Council Member. He
reviewed a Hennepin District Court case involving procedural due process
and said deciding variance questions at a public hearing is a qua si-judicial
setting and the Council must follow the requirements under procedural due
process. When deciding a m atter in a P ublic H earing, Council M embers
must to ke a n attitude of lis tening a nd be aw are of i nadvertent
communications.
CITY COUNCIL MINUTES
September 15,2009
Page 9
Young s aid he w as pa rticularly con cerned that w e cove r the Hennepin
District Court case because that i s very important to us as a City Council.
He said we are asked on a routine basis to make land use decisions, and it is
important to watch how we behave and how we react to citizens even with
groups of friends or voters. It is important to keep impartiality because there
are real consequences if we don't.
Nelson a sked how t his w ould apply t o ge neral policy d iscussions where
Council Members are speaking on the record to policy in general but then
something c omes up i n a more specific w ay after t hat. R osow s aid his
opinion is that statements on general policy are entirely legitimate and not
the basis for any liability or damage aw ard. The C ouncil i s charged with
making policy decisions, and Council Members have legitimate opinions on
policies. He said we are talking about special circumstances when a matter
is subject to a P ublic H earing w here the C ouncil acts in a qua si-judicial
situation.
Young asked a bout statements made b y a sitting City C ouncil member or
candidate in an election cycle where land use i s an election issue. Rosow
said for a pending matter a sitting City Council Member would be at a slight
disadvantage be cause Council M embers ar e acting i n a qua si-judicial
function in that cas e. A Council M ember can state his philosophy a bout
dealing with land use issues if it doesn't deal with individual matters. When
you get down to the specifics of a certain proposal and it is going to be part
of a Public H earing process, C ouncil Members have t o be very fair ab out
the decision and keep an open mind.
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Duckstad moved, s econded b y Nelson, t o a djourn t he m eeting. Motion
carried 5-0. Mayor Young adjourned the meeting at 8:18 PM.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.A.
Christy Weigel, Clerk's License Application List
Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
Amendment to Liquor License
2AM Closing Permit- Renewal
Champps Operating Corporation
DBA: Champps Americana
8080 Glen Lane
Amendment to Liquor License
2AM Closing Permit- Renewal
Leisery Inc
DBA: Brunswick Zone Eden Prairie
12200 Singletree Lane
- 1 -
CITY COUNCIL AGENDA DATE: October 20, 2009
SECTION: Consent Agenda
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.B.
Community Development/Planning Prairie Physicians
Janet Jeremiah/Regina Herron
Requested Action
Move to:
• Approve 2nd Reading of the Ordinance for Rezoning From Office to Community Commercial.
Synopsis
This is final approval for a change in use of an existing building from Office to Community
Commercial.
On August 18, 2009 the City Council, adopted a guide plan amendment for the site subject to
Metropolitan Council approval. On October 14, 2009, the Metropolitan Council waived further
review of the guide plan change and authorized the City to put the amendment into effect. The
City can now proceed to rezone the property to Community Commercial in conformance with
the guide plan change.
Attachments
1. Ordinance
2. Summary Ordinance
PRAIRIE PHYSICIANS
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, REMOVING
CERTAIN LAND FROM ONE ZONING DISTRICT AND PLACING IT IN ANOTHER,
AMENDING THE LEGAL DESCRIPTIONS OF LAND IN EACH DISTRICT, AND
ADOPTING BY REFERENCE CITY CODE CHAPTER 11 AND SECTION 11.99
WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That t he 1 and w hich i s t he s ubject of t his 0 rdinance (hereinafter, t he
"land") is legally described in Exhibit A attached hereto and made a part hereof.
Section 2. That action was duly initiated proposing that the land be removed from the
Office District and be placed in the Community Commercial District.
Section 3. The pr oposal i s h ereby a dopted a nd t he 1 and shall be , a nd h ereby i s
removed from the Office District and shall be included hereafter in the Community Commercial
District, and the legal descriptions of land in each District referred to in City Code Section 11.03,
Subdivisionl, Subparagraph B, shall be, and are amended accordingly.
Section 4. City C ode C hapter 1, e ntitled" General P rovisions a nd D efinitions
Applicable t o t he E ntire C ity C ode Including P enalty f or V iolation" a nd S ection 11.99,
"Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated
verbatim herein.
Section 5. This 0 rdinance s hall be come e ffective from an d after its pa ssage and
publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
18th day of August, 2009, and finally read and adopted and ordered published in summary form
as at tached hereto at a regular m eeting of t he City C ouncil of s aid City on t he 20th day o f
October, 2009.
ATTEST:
Kathleen Porta, City Clerk Phil Young, Mayor
PUBLISHED in the Eden Prairie News on , 2009.
EXHIBIT A
Legal Description
COM AT SW COR OF BLK 2 OF KIRK MEADOWS TH ELY ALONG S LINE THOF DIST
465.8 FT TH SLY AT R/AS TO AN INTER- SECTION WITH A LINE DIST 182 FT S AND
PAR WITH S AID S LINE S AID INTERSECTION B EING P T OF BEG T H S LY A LONG
SAID R/A LINE TO N L INE OF HWY NO 5 SAID R/A LINE HEREINAFTER REFERRED
TO AS LINE A T H W LY ALONG SAID N LINE TO AN INTERSECTION WITH A LINE
PAR WITH AND D IST 277 FT W OF S AID LINE A T H NLY ALONG LAST S AID PAR
LINE TO AN INTER- SECTION WITH A LINE PAR WITH AND DIST 182 FT S OF S LINE
OF SAID BLK 2 TH ELY TO BEG SUBJECT TO ROAD
PRAIRIE PHYSICIANS
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
SUMMARY OF ORDINANCE NO. -2009
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,
REMOVING CERTAIN LAND FROM ONE ZONING DISTRICT AND
PLACING IT IN ANOTHER, AMENDING THE LEGAL DESCRIPTIONS OF
LAND IN EACH DISTRICT, AND ADOPTING BY REFERENCE CITY CODE
CHAPTER 1 AND SECTION 11.99, WHICH, AMONG OTHER THINGS,
CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA,
ORDAINS:
Summary: This ordinance allows rezoning of land located at 16570 W. 78th Street, from
Office to Community Commercial Zoning District. Exhibit A, included with this
Ordinance, gives the full legal description of this property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
Kathleen Porta, City Clerk Phil Young, Mayor
PUBLISHED in the Eden Prairie News on , 2009.
(A full copy of the text of this Ordinance is available from City Clerk.)
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO. VIII.C.
Community Development: Resolution Amending Windsor Plaza TIF
Janet Jeremiah Plan
David Lindahl
Requested Action
Move to: Adopt resolution adopting an administrative modification to the Tax
Increment Financing plan for the Town Center Phase One Tax Increment Financing
District#21.
Synopsis
The TIF plan will be amended to include the correct certification date. This is a minor revision but
requires City Council's approval.
Background
A TIF district was established in 2007 for the Windsor Plaza project to assist with a variety of
redevelopment related costs.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009-
RESOLUTION ADOPTING AN MODIFICATION TO THE TAX
INCREMENT FINANCING PLAN FOR THE TOWN CENTER PHASE
ONE TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED by the City Council (the "Council") of the City of Eden Prairie, Minnesota
(the"City"),as follows:
Section 1. Recitals.
1.01. The Council has heretofore established Town Center Phase One Tax Increment Financing
District within Redevelopment Project Area No. 5 and adopted a Tax Increment Financing Plan(the "TIF
Plan") therefor. It has been proposed that the Council adopt a modification to the Tax Increment
Financing Plan (the " Modification") for the Town Center Phase One Tax Increment Financing District
(the "TIF District"); all pursuant to and in conformity with applicable law, including Minnesota Statutes,
Sections 469.001 to 469.047, and Sections 469.174 to 469.1799, all inclusive, as amended, (the "Act"), all
as reflected herein,and presented for the Council's consideration.
1.02. The Council has investigated the facts related to the Modification and has caused the
Modification to be prepared.
1.03. The Council has performed all actions required by law to be performed prior to the
adoption and approval of the proposed Modification. Because of the nature of this modification, and
because this Modification does not entail an enlargement of geographic area, an increase in the amount of
bonded indebtedness, an increase to the amount of interest on debt, an increase in the portion of the
captured net tax capacity, or an increase in the total estimated tax increment expenditures, this
Modification is not subject to a public hearing requirement.
1.04. The City is not modifying the boundaries of the TIF District.
1.05. The City is not extending the term of the TIF District.
Section 2. Findings:
2.01. The Council hereby reaffirms the original findings previously made for the TIF District,
as a"redevelopment district"under Minnesota Statutes, Section 469.174, Subd. 10(a)(1).
2.02. The Modification includes the restatement of the Original Certification date in the TIF
Plan. The Council is not enlarging the boundaries of the TIF District nor extending the duration of the
District. The Modification does not increase the TIF Plan's total budget.
Section 3. Public Purpose.
3.01. The Council hereby finds that the Modification conforms in all respects to the
requirements of the Act and will afford maximum opportunity, consistent with the sound needs of the
City as a whole, for the development or redevelopment of Redevelopment Project Area No. 5 by private
enterprise and will result in higher quality infrastructure in the City, and thereby serves a public purpose.
Section 4. Approval of the Modification; Filing.
4.01. The Modification is hereby approved, and shall be placed on file in the office of the City
Clerk. Approval of the Modification does not constitute approval of any project or a development
agreement with any developer.
4.02. The staff of the City is authorized to file the Modification with the Hennepin County
Auditor,the Minnesota Department of Revenue,and the Office of the State Auditor.
4.04. The staff of the City and the City's advisors and legal counsel are authorized and directed
to proceed with the implementation of the Modification and for this purpose to negotiate, draft, prepare
and present to the Council for its consideration all further plans, resolutions, documents and contracts
necessary for this purpose.
ADOPTED by the Eden Prairie City Council on this 20th day of October 2009.
Phil Young, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA
DATE: October 20, 2009
SECTION: Consent Calendar
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: VIII.D.
Finance Division
Sue Kotchevar Contract for Auditing Services
Requested Action
Move to: Authorize professional services contract with Kern DeWenter Viere for auditing
services for 2009 to 2011.
Synopsis
As a s tandard bus iness practice, the C ity changes auditing firms and c ompletes a request for
proposal process for auditing services at least every five years. This year, Kern DeWenter Viere
submitted the lowest qualified bid totaling $93,465.
Background Information
Staff's recommendation to choose Kern DeWenter Viere is based on:
1. Experience - Overall, Kern DeWenter Viere audits about 9 larger municipalities, 31 relief
associations, and numerous other governmental and related entities. Kern DeWenter Viere
proposes t o h ave four staff m embers on the C ity audit. Twenty eight percent of the total
hours spent on the audit will be conducted by upper management whereas the other proposals
were around twenty five percent. Two of the staff members on the audits are members of the
Special R eview C ommittee. These s taff m embers a re know ledgeable of any ch anges
affecting the CAFR and will present ideas on how other cities handle different situations or
implementations.
2. Price - For the three years of the audit contract, Kern DeWenter Viere had the lowest bid of
$93,465. The bids ranged from $93,465 to 111,900.
3. Quality— Kern DeWenter Viere's references (Minnetonka, Inver Grove Heights, Eagan and
Shakopee) h ave a 11 i ndicated a hi gh d egree of satisfaction w ith t he qu ality of w ork a nd
follow-up. T hey h ave stated t hat Kern DeWenter V iere is ve ry kno wledgeable i n ne w
pronouncements and i n he 1ping the c ities i mplement these changes. A lso, staff ha s be en
available throughout the year to answer any questions the City's may have and are prompt in
responding t o t heir concerns. Furthermore, staff has been very accommodating i n meeting
the City's timeline in conducting the audit.
Attachments
Professional Services Contract
Exhibit A
Rev. 8-07-2009
Standard Agreement for Professional Services
This Agreement is made on the 20th day of October, 2009, between the City of Eden Prairie,
Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN
55344, and Kern DeWenter Viere, a Minnesota company (hereinafter "Consultant") whose business
address is 220 Park Avenue South, P.O. Box 1304, St. Cloud, MN 56302.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
auditing services hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work/Proposal. The Consultant agrees to provide the professional services shown
in Exhibit "A" in connection with the Work. The terms of this standard agreement shall take
precedence over any provisions of the Consultants proposal and/or general conditions.
2. Term. The term of this Agreement shall be for the 2009 through 2011 audit, the date of
signature by the parties notwithstanding. This Agreement may be extended upon the written
mutual consent of the parties for such additional period as they deem appropriate, and upon the
terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $30,200, $31,155, and $32,110 respectively for the
services as described in Exhibit A.
A. Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Consultant when required by the complex or
specialized nature of the Project and when authorized in writing by the City.
C. If Consultant is delayed in performance due to any cause beyond its reasonable control,
including but not limited to strikes, riots, fires, acts of God, governmental actions,
actions of a third party, or actions or inactions of City, the time for performance shall be
extended by a period of time lost by reason of the delay. Consultant will be entitled to
payment for its reasonable additional charges, if any, due to the delay.
4. City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
1
Rev. 8-07-2009
A. Access to the Area. Depending on the nature of the Work, Consultant may from time to
time require access to public and private lands or property. As may be necessary, the
City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B. Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports and other documents presented by the Consultant, and shall inform the
Consultant of all decisions required of City within a reasonable time so as not to delay
the work of the Consultant.
C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria,
that may be required in the preparation of the Work for the Project.
D. Owner's Representative. A person shall be appointed to act as the City's representative
with respect to the work to be performed under this Agreement. He or she shall have
complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment,
elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City's project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B. Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D. Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
6. Project Manager and Staffing. The Consultant has designated Steve Wischmann to serve on
the Project. They shall be assisted by other staff members as necessary to facilitate the
completion of the Work in accordance with the terms established herein. Consultant may not
remove or replace these designated staff from the Project without the approval of the City.
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Rev. 8-07-2009
7. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with
the standard of care in Hennepin County, Minnesota for professional services of the like kind.
8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval. The
books, records, documents and accounting procedures and practices of the Consultant or other
parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9. Termination. This Agreement may be terminated by either party by ninety (90) days written
notice delivered to the other party at the address written above prior to January 1st of any year.
Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall
be paid for services rendered and reimbursable expenses until the effective date of termination.
If however, the City terminates the Agreement because the Consultant has failed to perform in
accordance with this Agreement, no further payment shall be made to the Consultant, and the
City may retain another consultant to undertake or complete the work identified in Paragraph 1.
10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall
be awarded its costs and disbursements, including attorney's fees, incurred in bringing the
action.
11. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Consultant shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
Consultant shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
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Rev. 8-07-2009
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
14. Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to immediately
terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further agrees
to indemnity the City for defense costs incurred in defending any claims, unless the City is
determined to be at fault.
20. Insurance.
A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for damage
to property, including loss of use, which may arise out of operations by Consultant or by
any subcontractor or by anyone employed by any of them or by anyone for whose acts
any of them may be liable. Such insurance shall include, but not be limited to, minimum
coverages and limits of liability specified in this Paragraph, or required by law. The
policy(ies) shall name the City as an additional insured for the services provided under
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Rev. 8-07-2009
this Agreement and shall provide that the Consultant's coverage shall be primary and
noncontributory in the event of a loss.
B. Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation Statutory Limits
Employer's Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability $1,000,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products — Completed
Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
Comprehensive Automobile
Liability $1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
Umbrella or Excess Liability $1,000,000
C. The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a. Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b. Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of the
products-completed operations hazard.
c. Personal injury with Employment Exclusion (if any) deleted.
d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e. Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f. Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
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Rev. 8-07-2009
g. If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h. "Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
i. Severability of Insureds provision.
D. Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of$2,000,000. Said policy shall not name the City as an insured.
Consultant's aggregate liability for claims relating to its professional services will not
exceed the professional liability limit required under this Agreement
E. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less than
A-, unless specifically accepted by City in writing. In addition to the requirements stated
above, the following applies to the insurance policies required under this Paragraph:
a. All policies, except the Professional Liability Insurance policy, shall be written on
an "occurrence" form ("claims made" and "modified occurrence" forms are not
acceptable);
b. All policies, except the Professional Liability Insurance policy, shall be apply on a
"per project" basis;
c. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City of
Eden Prairie";
d. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e. All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f. All polices shall contain a provision that coverages afforded there under shall not
be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
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Rev. 8-07-2009
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence that Consultant has complied with all insurance requirements. Renewal
certificates shall be provided to City prior to the expiration date of any of the required
policies. City will not be obligated, however, to review such Certificate of Insurance,
declaration page, Rider, Endorsement or certificates or other evidence of insurance, or
to advise Consultant of any deficiencies in such documents and receipt thereof shall not
relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of
Consultant's obligations hereunder. City reserves the right to examine any policy
provided for under this paragraph.
F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Consultant, its subcontractors,
agents, employees or delegates. Consultant agrees that this indemnity shall be construed
and applied in favor of indemnification. Consultant also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b. Furnish a written acceptance of tender of defense and indemnity from Consultant's
insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21. Ownership of Documents. All reports generated in connection with the performance of the
Agreement ("Information") shall become the property of the City, but Consultant may retain
copies of such reports as records of the services provided. The City may use the Information for
its purposes and the Consultant also may use the Information for its purposes. Use of the
Information for the purposes of the project contemplated by this Agreement ("Project") does not
relieve any liability on the part of the Consultant, but any use of the Information by the City or
the Consultant beyond the scope of the Project is without liability to the other, and the party
using the Information agrees to defend and indemnify the other from any claims or liability
resulting therefrom.
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Rev. 8-07-2009
22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject to
mediation as a condition precedent to initiating arbitration or legal or equitable actions by either
party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration Association
and the other party. No arbitration or legal or equitable action may be instituted for a period of
90 days from the filing of the request for mediation unless a longer period of time is provided by
agreement of the parties. Cost of mediation shall be shared equally between the parties.
Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed
upon by the parties. The parties shall memorialize any agreement resulting from the mediation
in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in
any court having jurisdiction thereof.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
FIRM NAME
By:
Its:
8
EXHIBIT A
CITY OF EDEN PRAIRIE
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
AUGUST 21, 2009
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Tammy Wilson
Finance Supervisor
Phone: (952) 949-8376
Fax: (952) 949-8383
twilsongedenprairie.org
www.edenprairie.org
CITY OF EDEN PRAIRIE
REQUEST FOR PROPOSAL
To Prospective CPA Municipal Auditing Firms:
The City of Eden Prairie is requesting proposals from qualified firms of certified public
accountants to audit the financial statements for the City and the Eden Prairie
Firefighters' Relief Association for the years ending December 31, 2009, 2010, and 2011
with an option of auditing its financial statements for each of the two subsequent years.
DESCRIPTION OF GOVERNMENT:
The City of Eden Prairie operates under a Statutory Plan B form of government.
Policymaking and legislative authorities are vested in the governing council, which
consists of a mayor and four-member council. For 2009, the City has approximately 270
full-time employees and a General Fund operating budget of approximately $37 million.
There are nine full-time employees in the Finance department.
The City's accounting system, consisting of the General Ledger, Payroll, Accounts
Payable, Accounts Receivable, Fixed Assets and Utility Billing systems, are fully
automated. Budgets are recorded in the automated accounting system.
In 2008, the City received federal funds from the Department of Housing and Urban
Development, Justice, Homeland Security, and Transportation. A Single Audit was
required in 2008 and the City expects to exceed $500,000 in federal expenditures in 2009.
More information about the City can be obtained on our web site at www.edenprairie.org
Additional information on the Eden Prairie Fire Relief Association can be found in the
Eden Prairie Firefighters' Relief Association's Audited Financial Statements for the year
ended December 31, 2008, which is included in the RFP package (Appendix C)
CONTRACTING PARTIES:
Proposals must be submitted by 4:30 p.m. on Friday September 25, 2009 and addressed
to:
Tammy Wilson
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
email: twilson@edenprairie.org
1
PROPOSAL AND AWARD SCHEDULE:
Due date for proposals 4:30 p.m. Friday, September 25
Staff Review/Interviews September 28—October 9
Selected Firm Notified October 12 - 16
City Council Approval October 20 (tentative)
All proposals are due at the City of Eden Prairie no later than Friday, September 25, 2009
at 4:30 p.m. Three copies of each proposal are required.
PROPOSAL REQUIREMENTS:
For a proposing firm to be considered, three copies of the proposal shall include the
following:
• Title page showing the request for proposals' subject; the firm's name; the name,
address and telephone number of the contact person; and the date of the proposal.
• A signed letter of transmittal briefly stating the proposers understanding of the work
to be done, the commitment to perform the work within the time period, a statement
why the firm believes itself to be best qualified to perform the engagement and a
statement that the proposal is a firm and irrevocable offer for the three year period.
• The firm shall also provide information on the results of any federal or state desk
reviews or field reviews of its audits during the past three (3) years. In addition, the
firm shall provide information on the circumstances and status of any disciplinary
action taken or pending against the firm during the past three (3) years with state
regulatory bodies or professional organizations.
• The firm shall provide an affirmative statement that it is independent of the City as
defined by generally accepted auditing standards. The firm also shall provide an
affirmative statement that it is independent of all the component units of the City as
defined by those same standards.
• The firm shall include biographies of the partner, in-charge, and staff auditors that
would most likely be working on this engagement, if your firm were selected. Also
include a list of references, including other municipalities that you audit, and describe
your firm's experience with GASB 34 and in assisting municipalities to obtain the
Government Finance Officer Association's Certificate of Achievement for Excellence
in Financial Reporting.
• Executed copy of Proposer Guarantees and Warranties (attached to this request for
proposal-Appendix A). The selected audit firm will be required to provide a proof of
insurance satisfactory to City for all applicable insurance in the amounts specified in
the Professional Services Agreement.
2
• Schedule of Professional Fees and Expenses for the Audit (attached to this request for
proposal-Appendix B)
• A copy of the report on its most recent external quality control review, with a
statement whether that quality control review included a review of specific
government engagements.
• No proposal may contain a limitation on liability except for exclusion of punitive
damages.
There is no expressed or implied obligation for the City of Eden Prairie to reimburse
responding firms for any expenses incurred in preparing proposals in response to this
request.
AUDITOR CRITERIA:
To be considered for this contract, your firm and all assigned key professional staff must
be properly licensed to practice in the State of Minnesota.
Evaluation consideration will include the following:
• The ability to understand the City of Eden Prairies' auditing needs.
• The adequacy of sampling techniques to be used in the engagement.
• The adequacy of analytical procedures to be used in the engagement.
• The firm's past experience and performance on comparable government
engagements.
• The qualification of supervising staff assigned to the audit including the on-site
supervisor; education, position in firm, years of governmental auditing,
experience with GASB 34 and municipal audit certifications.
• The adequacy of proposed staffing plan for various segments of the engagement.
• Experience with Single audit compliance.
• Ability to meet scheduled deadlines.
• Price
3
SELECTION PROCEDURE:
Proposals submitted will be evaluated by the Chief Financial Officer, Finance Supervisor,
and the Treasurer of the Relief Association. At the discretion of the City, firms
submitting proposals may be requested to make oral presentations as part of the
evaluation process. A Staff recommendation will be made to Council on October 20,
2009 (tentative).
AUDIT SCHEDULE:
The schedule for interim work will be determined upon completion of selection process.
It is desirable to complete as much work as possible on an interim basis. The City will
have the accounting records ready for audit in March. We anticipate an audit start date of
March 15th for 2010. The City of Eden Prairie will prepare its own financial statements.
The auditor is responsible for reviewing and editing. The Auditor shall have drafts of the
audit reports and final recommendations to management available for review by the end
of April. We anticipate the presentation to Council in May.
The auditor will be required to prepare forms RF-99 (State Reporting Form), SID-99
(Investment Report Form), IRS 990 and SC-99 (Schedules 1 and 2) for the Firefighters
Relief Association.
SCOPE OF WORK:
The audit of the City is to be performed in accordance with auditing standards generally
accepted in the United States of America, the standards applicable to financial audits
contained in Government Auditing Standards issued by the Comptroller General of the
United States, the provisions of the federal Single Audit Act and U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of State and Local Governments
as well as all other Federal, State and local requirements in effect now or placed in effect
during the engagement.
The City of Eden Prairie desires the auditor to express an opinion on the fair presentation
of its general purpose financial statements in conformity with generally accepted
accounting principles.
City staff will complete and balance all accounts at year-end. The City will provide staff
assistance as is reasonably available. The City will furnish the following information and
work papers in conjunction with the audit engagement:
• Trial balances for all funds subject to the audit.
• Detailed reconciling records and other information as required by the auditing firm
and mutually agreed upon.
4
If it should become necessary for the City to request the auditor to render any additional
services to either supplement the services requested in this RFP or to perform additional
work as a result of the specific recommendations included in any report issued on this
engagement, then such additional work shall be performed only if set forth in an
addendum to the contract between the City and the firm. Any such additional work
agreed to between the City and the firm shall be performed at the same rates set forth in
the schedule of fees and expenses included in the dollar cost bid.
PERIODS TO BE AUDITED:
A three-year contract with the City is contemplated, subject to an annual review. Based
on satisfactory performance, the City may extend the agreement annually without
solicitations from other firms. In the event of unsatisfactory performance, or when in the
best interest of the City, proposals may be solicited before the end of the three year
period.
AUDIT REPORTS:
Following the completion of the audit of the City's financial statements, the auditor shall
issue:
• A report on the fair presentation of the financial statements in conformity with
generally accepted accounting principles.
• A report on the internal control structure based on the auditors' understanding of the
control structure and assessment of control risk.
• A report on compliance with applicable laws and regulations.
• The auditor shall communicate in a letter to management any significant deficiencies
or material weaknesses found during the audit.
• The auditor shall be required to make an immediate, written report of all irregularities
and illegal acts or indications of illegal acts of which they become aware of to the
Chief Finance Officer.
• The partner in charge of the audit and/or the Audit Manager must be available to
attend public meetings for discussion of the final report should his/her attendance be
requested by the City Council. An exit conference with the City Manager and
Finance staff will be conducted by the auditor in charge. At the exit conference,
findings and recommendations regarding compliance and internal control shall be
discussed.
• If a single audit is needed, the schedule of federal financial assistance and related
auditor's report, as well as the reports on the internal controls and compliance, will
not be included in the CAFR. They will be the responsibility of the auditor.
5
RESERVATIONS:
The City reserves the right to reject any or all proposals submitted.
The City reserves the right, where it may serve the City's best interest, to request
additional information or clarifications from proposers, or to allow corrections of errors
or omissions.
The City reserves the right to retain all proposals submitted and to use any ideas in a
proposal regardless of whether that proposal is selected. Submission of a proposal
indicates acceptance by the firm of the conditions contained in this request for proposal,
unless clearly and specifically noted in the proposal submitted.
PROFESSIONAL SERVICES AGREEMENT;
The successful proposer will enter into a Professional Services Agreement substantially
in form and substance as attached hereto.
CONTRACT TERMINATION:
Either party may cancel the contract for an audit year by giving notice in writing to the
other party at least ninety(90) days prior to January first of any year.
RETENTION AND ACCESS TO WORKING PAPERS:
All working papers and reports must be retained, at the auditor's expense, for a minimum
of six (6) years, unless the firm is notified in writing by the City of the need to extend the
retention period. The auditor will be required to make working papers available, upon
request.
In addition, the firm shall respond to the reasonable inquiries of successor auditors and
allow successor auditors to review working papers relating to matters of continuing
accounting significance.
APPENDICES:
A. Proposer Guarantees and Warranties
B. Format for Schedule of Professional Fees and Expense to Support the Total all-
inclusive Maximum Price
C. Eden Prairie Fire Relief Association's 2008 Audited Financial Statements
6
APPENDIX A
PROPOSER GUARANTEES AND WARRANTIES
I. The proposer certifies it can and will provide and make available, as a minimum,
all services set forth in the section titled"Scope of Work".
II. Proposer warrants that it is willing and able to obtain an errors and omissions
insurance policy providing coverage for the willful or negligent acts, or omissions
of any officers, employees or agents thereof in the amounts specified in the
Professional Services Agreement.
III. Proposer warrants that it will not delegate or subcontract its responsibilities under
an agreement without the prior written permission of the City of Eden Prairie and
the Firefighters' Relief Association.
IV. Proposer warrants that all information provided by it in connection with this
proposal is true and accurate.
Signature of Official:
Name (typed):
Title:
Firm:
Date:
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APPENDIX B
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE DECEMBER 31,2009 FINANCIAL STATEMENTS
Standard Quoted
Hourly Hourly
Hours Rates Rates Total
Partners
Managers
Supervisory Staff
Staff
Other (specify):
Subtotal
Other(specify):
Single Audit Fees, if required
Total all-inclusive maximum price for 2009 City audit
Eden Prairie Fire Relief Association
Total all-inclusive maximum price for 2009 Fire Relief audit
Note: The rate quoted should not be presented as a general percentage of the standard
hourly rate or as a gross deduction from the total all-inclusive maximum price.
Total all-inclusive maximum price for 2010 City audit
Total all-inclusive maximum price for 2010 Fire Relief audit
Total all-inclusive maximum price for 2011 City audit
Total all-inclusive maximum price for 2011 Fire Relief audit
8
CITY COUNCIL AGENDA DATE:
SECTION: Public Hearing October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: IX.A.
Jim Richardson Special Assessment Hearing for the
Public Works/Engineering Approval of the 2009 Special
Assessments
Requested Action
Move to:
• Close the public hearing for the approval of the 2009 Special Assessments and;
Adopt the resolution approving all Special Assessments presented in the fall of 2009.
Synopsis
Each year,the City Council holds a public hearing to consider levying the Special Assessments that
have been identified over the previous 12 months. This year, the Council will address a list of
supplemental assessments for such things as contracted removal assessments.
Background Information
See Exhibit A for the list of projects that the Council will be asked to approve for levying Special
Assessments for collection with property taxes. The total amount proposed to be assessed in 2009
is $1,887.53.
Attachments
• Resolution
• Exhibit A
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009-
WHEREAS,pursuant to proper notice duly given as required by law, the City Council has met
and he and a nd p assed upon a 11 obj ections i n t he pr oposed a ssessments f or t he f ollowing
improvements to wit:
(See Exhibit A attached)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie:
1. Such proposed assessments are hereby accepted and shall constitute the special assessment
against the 1 ands in the final a ssessment rolls, and each tract of 1 and therein included i s
hereby found to be benefited by the improvement in the amount of the assessment levied
against it.
2. Such assessment shall be payable in equal annual installments extending over a period of
years as shown on Exhibit A. Installments shall bear interest at the rates shown on Exhibit
A, e xcept no i nterest s hall be c harged i f t he e ntire a ssessment i s pa id on or be fore
November 30, 200 9. To the f irst ins tallment s hall be a dded interest on the e ntire
assessment from N ovember 1, 200 9 until D ecember 31, 20 10. To each s ubsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The C lerk shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessments shall
be collected and paid over in the same manner as other municipal taxes beginning in 2010.
4. It is hereby declared to be the intention of the Council to reimburse itself in the future for
the portion of the c ost oft his improvement paid for from municipal funds b y 1 evying
additional a ssessments, on not ice a nd h earings a s pr ovided for t he a ssessments be ing
made,upon any properties abutting on the improvements but not herein assessed for the
improvement when changed conditions relating to such properties make such assessment
feasible.
ADOPTED by the Eden Prairie City Council on the 20th day of October, 2009.
Phil Young, Mayor
ATTEST: SEAL
Kathleen Porta, City Clerk
EXHIBIT A
Supplementals
Snow Contracted Removal
Avery 26-116-22-12-0033 1 Years/6.55% 52.50
EMC Mortgage 26-116-22-44-0036 1 Years/6.55% 52.50
Karri/Varalakshmi 28-116-22-31-0204 1 Years/6.55% 52.50
Tree Contracted Removal
Bank of New York NA Trustee 04-116-22-41-0068 1 Years/6.55% 622.00
Erickson,Et Al 21-116-22-31-0026 1 Years/6.55% 697.00
Tall Grass/Weed Contracted Cutting
Yeo 03-116-22-34-0045 1 Years/6.55% 137.01
Orellana 26-116-22-34-0003 1 Years/6.55% 137.01
Kotch/Hanson 27-116-22-14-0020 1 Years/6.55% 137.01
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: X.
Sue Kotchevar, Office of the Payment of Claims
City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted(roll call vote)
Synopsis
Checks 191003 — 191403
Wire Transfers 3594—3603
City of Eden Prairie
Council Check Summary
10/20/2009
Division Amount Division Amount
General 76,932
100 City Manager 123 316 WAFTA 550
101 Legislative 131 803 Escrow Fund 15,835
110 City Clerk 31 Total Agency Funds 16,385
111 Customer Service 4,759
113 Communications 6,268 807 Benefits Fund 332,223
114 Benefits&Training 946 812 Fleet Internal Service 35,822
119 Cmty Center-Facilities 90 813 IT Internal Service 33,106
130 Assessing 85 814 Facilities Capital ISF 14,778
131 Finance 409 815 Facilites Operating ISF 7,760
136 Public Safety Communications 2,072 816 Facilites City Center ISF 12,347
137 Economic Development 119 817 Facilites Comm.Center ISF 35,043
138 Community Development Admin. 7 Total Internal Service Funds 471,079
150 Park Administration 5,352
151 Park Maintenance 17,957 Report Totals 1,465,967
153 Organized Athletics 5,734
154 Community Center 6,783
155 Beaches 21
156 Youth Programs 45,898
157 Special Events 516
158 Adult Recreation 749
160 Therapeutic Recreation 246
161 Oak Point Pool 265
162 Arts 3,715
163 Outdoor Center 506
167 CC-Youth Programs 760
168 Arts Center 2,128
180 Police 13,498
183 Emergency Preparedness 988
184 Fire 10,256
200 Engineering 648
201 Street Maintenance 142,215
Total General Funds 350,206
301 CDBG 46,850
308 E-911 621
309 DWI Forfeiture 20
314 Liquor Compliance 1,000
Total Special Revenue Funds 48,491
502 Park Development 5,692
503 Utility Improvement 61,797
509 CIP Fund 44,138
512 CIP Trails 3,332
513 CIP Pavement Management 664
522 Improvement Projects 2006 454
Total Capital Project Funds 116,077
601 Prairie Village Liquor 75,503
602 Den Road Liquor 130,070
603 Prairie View Liquor 70,526
605 Den Road Building 9,572
701 Water Fund 117,562
702 Sewer Fund 22,623
703 Storm Drainage Fund 37,873
Total Enterprise Funds 463,729
City of Eden Prairie
Council Check Register
10/20/2009
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
3601 147,408 WELLS FARGO MINNESOTA N A Federal Taxes Withheld Health and Benefits Medical/Dental Premiums
3598 117,680 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA
191192 101,086 ALLIED BLACKTOP CO Seal Coating Street Maintenance Street Seal Coating
191058 52,662 HANSEN THORP PELLINEN OLSON Improvement Contracts Trails Referendum
191341 45,707 SKYHAWKS SPORTS ACADEMY INC Instructor Service Camps
191337 33,608 SHORT ELLIOTT HENDRICKSON INC Other Contracted Services Infiltration/Inflow Study
191064 32,805 HIGHWAY TECHNOLOGIES INC Contracted Striping Traffic Signs
191262 31,171 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store
3602 29,525 MINNESOTA DEPT OF REVENUE State Taxes Withheld Health and Benefits
191074 25,454 JOHNSON BROTHERS LIQUOR CO Transportation Prairie View Liquor Store
191037 24,990 DULUTH COATING SOLUTIONS INC Building CIP-Bonds
191356 23,700 THANE HAWKINS POLAR CHEVROLET Autos Water Distribution
191096 22,882 MOELTER GRAIN INC Lime Residual Removal Water Treatment Plant
191072 22,243 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie View Liquor Store
191299 21,971 NORTH STAR PUMP SERVICE Equipment Repair&Maint Sewer Liftstation
3600 20,363 ING Deferred Compensation General Fund
191159 18,806 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store
191355 18,399 THANE HAWKINS POLAR CHEVROLET Autos Police
191380 18,206 WIRTZ BEVERAGE MINNESOTA Transportation Prairie View Liquor Store
191222 17,893 DIVERSE BUILDING MAINTENANCE Janitor Service Den Bldg.-CAM
191142 17,129 THORPE DISTRIBUTING Beer Prairie View Liquor Store
191344 16,740 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Treatment Plant
191305 15,000 OLYMPUS VENTURES Deposits Escrow
3599 14,674 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
191242 14,400 GRAYMONT Treatment Chemicals Water Treatment Plant
191317 14,371 PHILLIPS WINE AND SPIRITS INC Wine Domestic Prairie View Liquor Store
191160 12,637 WIRTZ BEVERAGE MINNESOTA BEER Misc Taxable Prairie View Liquor Store
3596 11,950 US BANK TRUST HRA Health and Benefits
3597 11,950 US BANK TRUST HRA Health and Benefits
3595 11,920 US BANK TRUST HRA Health and Benefits
191057 11,525 GRAYMONT Treatment Chemicals Water Treatment Plant
191121 10,650 RICHFIELD CONCRETE Other Contracted Services Rehab
191324 10,621 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store
191298 10,080 NEW WORLD SYSTEMS Other Assets CIP-Bonds
191304 9,995 OLSON CONSTRUCTION COMPANY INC Other Contracted Services Rehab
191176 9,335 PARKVIEW HEATING&AIR Other Contracted Services Rehab
191252 9,311 HEWLETT-PACKARD COMPANY Computers IT Operating
191272 9,276 MCCOMB GROUP LTD Other Contracted Services Den Road Building
191116 9,154 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store
191182 8,821 PUBLIC EMPLOYEES RETIREMENT AS Other Deductions Health and Benefits
191320 8,663 PRAIRIE RESTORATIONS INC Other Contracted Services Storm Drainage
191106 8,331 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store
191258 8,167 JJ TAYLOR DISTRIBUTING MINNESO Liquor Prairie View Liquor Store
191377 7,782 WINE MERCHANTS INC Transportation Prairie View Liquor Store
191043 7,701 ENVIRONMENTAL PROCESS INC Other Contracted Services Facilities Capital
191219 7,674 DAY DISTRIBUTING Beer Prairie View Liquor Store
191141 7,522 THERMAL TECHNOLOGIES INC Contract Svcs-HVAC City Hall-CAM
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191150 7,437 VR BUILDERS Other Contracted Services Rehab
191046 6,878 FAIR'S NURSERY Other Contracted Services Storm Drainage
191128 6,831 SHI INTERNATIONAL CORP Software IT Operating
191382 6,724 WM MUELLER AND SONS INC Repair&Maint.Supplies Infiltration/Inflow Study
191358 6,714 THORPE DISTRIBUTING Misc Taxable Prairie View Liquor Store
191357 6,671 THATCHER COMPANY OF MONTANA Treatment Chemicals Water Treatment Plant
191033 6,452 DAY DISTRIBUTING Beer Prairie View Liquor Store
191201 6,086 BELLBOY CORPORATION Transportation Prairie View Liquor Store
191282 6,000 MIDWEST DESIGN CO Other Contracted Services Communications
191343 6,000 SOUTHDALE YMCA-CHILD CARE Refunds CDBG-Public Service
191226 5,991 EGAN OIL COMPANY Lubricants&Additives Fleet Operating
191123 5,986 RINK-TEC INTERNATIONAL INC Contract Svcs-Ice Rink Ice Arena Maintenance
191312 5,952 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store
191059 5,867 HARTLAND FUEL PRODUCTS LLC Motor Fuels Fleet Operating
191247 5,835 HAWKINS INC Treatment Chemicals Water Treatment Plant
191381 5,508 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store
191393 5,368 HUNERBERG CONSTRUCTION COMPANY Improvements to Land Park Acquisition&Development
191235 5,167 GDS DESIGN&BUILD INC Other Contracted Services Utility Improvement Fund
191250 5,138 HENNEPIN COUNTY TREASURER Board of Prisoner Police
191080 4,849 LOGIS Network Support IT Operating
191017 4,769 BELLBOY CORPORATION Transportation Prairie View Liquor Store
191044 4,691 ESS BROTHERS&SONS INC Repair&Maint.Supplies Infiltration/Inflow Study
191354 4,531 TESSMAN SEED CO Chemicals Park Maintenance
191168 4,435 CDW GOVERNMENT INC. Software and Hardware IT Operating
191301 4,212 NORTHSTAR MUDJACKING SPECIALIS Mudjacking Curbs Drainage
191089 4,178 MIDWEST ASPHALT CORPORATION Waste Blacktop/Concrete Street Maintenance
191209 3,907 CEMSTONE PRODUCTS COMPANY Repair&Maint.Supplies Storm Drainage
191146 3,856 VALLEY RICH CO INC Equipment Repair&Maint Water System Maintenance
191077 3,616 KVITEK,BRENDA Improvements to Land Capital Impr./Maint.Fund
191395 3,346 LAGERQUIST ELEVATOR INC Contract Svcs-Elevator Community Center Maintenance
191021 3,223 CEMSTONE PRODUCTS COMPANY Improvements to Land Capital Impr./Maint.Fund
191187 3,218 4 SEASONS LANDSCAPE&LAWN CAR Grounds Maintenance Utility Operations-General
191179 3,198 WHEELER LUMBER LLC Improvements to Land Capital Impr./Maint.Fund
191156 3,143 WINE MERCHANTS INC Transportation Prairie View Liquor Store
191205 3,057 C J MILLER CONSTRUCTION Other Contracted Services Rehab
191280 3,016 MIDWEST ASPHALT CORPORATION Repair&Maint.Supplies Storm Drainage
191190 2,977 ADVANCED ENGINEERING&ENVIRON Process Control Services Utility Improvement Fund
191169 2,951 ECARD SYSTEMS Operating Supplies Prairie Village Liquor Store
191133 2,624 SPRINT Wireless Subscription IT Operating
191008 2,614 ADVANCED ENGINEERING&ENVIRON Process Control Services Water Treatment Plant
191066 2,602 HOHENSTEINS INC Beer Prairie View Liquor Store
191028 2,489 COMMVAULT SYSTEMS,INC. Software Maintenance IT Operating
191318 2,427 PLAYPOWER LT FARMINGTON INC Equipment Repair&Maint Park Maintenance
191251 2,400 HERSEY-METERS Capital Under$10,000 Water Metering
191165 2,341 YALE MECHANICAL INC Contract Svcs-HVAC Arts Center
191055 2,187 GRAINGER Supplies-General Bldg Arts Center
191289 2,173 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service
191309 2,169 PARROTT CONTRACTING INC Other Contracted Services Storm Drainage
191384 2,064 WORLD CLASS WINES INC Transportation Den Road Liquor Store
191329 2,031 RIDGEVIEW MEDICAL CENTER Health&Fitness Fire
191147 2,028 VAN PAPER COMPANY Cleaning Supplies City Hall-CAM
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191233 1,971 FORTIN CONSULTING INC Other Contracted Services Storm Drainage
191103 1,871 PAUSTIS&SONS COMPANY Transportation Prairie View Liquor Store
191175 1,852 MINNESOTA SAFETY SERVICES LLC Recreation Supplies Pool Lessons
191285 1,838 MINNESOTA ASPHALT MAINTENANCE Improvement Contracts CIP Trails
191010 1,794 ALEX AIR APPARATUS INC Safety Supplies Fire
191199 1,766 BAY WEST INC Other Contracted Services Cummins Grill
3594 1,602 GENESIS EMPLOYEE BENEFITS,INC Other Contracted Services Health and Benefits
191400 1,594 RICHFIELD,CITY OF Autos Police
191134 1,591 STAPLES ADVANTAGE Repair&Maint-Ice Rink Ice Arena Maintenance
191184 1,538 PETTY CASH-POLICE DEPT Miscellaneous Liquor Compliance
191216 1,504 COSTCO Employee Award Organizational Services
191363 1,465 TWIN CITY SEED CO Improvements to Land Park Acquisition&Development
191186 1,458 US POSTMASTER Postage Water Accounting
191241 1,433 GRAPE BEGINNINGS Transportation Prairie View Liquor Store
191360 1,409 TRUE FABRICATIONS Transportation Den Road Liquor Store
191375 1,401 WINE COMPANY,THE Transportation Prairie View Liquor Store
191195 1,375 ANCHOR PRINTING COMPANY Printing Art Crawl
191369 1,361 VISTAR CORPORATION Merchandise for Resale Concessions
191221 1,335 DECORATIVE DESIGNS INC Contract Svcs-Garden Rm/Caf. City Hall-CAM
191098 1,316 NORTHERN AIR CORPORATION Contract Svcs-HVAC Community Center Maintenance
191311 1,300 PAUL'S TWO-WAY RADIO Other Contracted Services Public Safety Communications
191163 1,241 WORLD CLASS WINES INC Transportation Prairie Village Liquor Store
191138 1,224 SURLY BREWING CO Beer Den Road Liquor Store
191196 1,184 AQUA ENGINEERING INC Building Repair&Maint. Water Treatment Plant
191119 1,170 RAY,LEE Other Contracted Services Softball
191155 1,161 WINE COMPANY,THE Transportation Prairie View Liquor Store
191042 1,138 EMERGENCY APPARATUS MAINTENANC Equipment Repair&Maint Fire
191197 1,100 BAKER ASSOCIATES INC Work In Progress Prairie View Liquor Store
191342 1,100 SOUTH METRO PUBLIC SAFETY TRAI Tuition Reimbursement/School Police
191065 1,082 HIRSHFIELDS PAINT MANUFACTURIN Operating Supplies Park Maintenance
191177 1,075 STAPLES ADVANTAGE Office Supplies Fire
191125 1,058 ROGERS,KYLE Other Contracted Services Softball
191012 1,041 ANCHOR PRINTING COMPANY Printing Sunbonnet Days
191191 995 AIR-HYDRAULIC SYSTEMS INC. Equipment Parts Water Treatment Plant
191383 992 WORK CONNECTION,THE Other Contracted Services Park Maintenance
191319 977 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical Historical Buildings
191164 967 XCEL ENERGY Electric Arts Center
191090 954 MILLARD,CHRIS Tuition Reimbursement/School Police
3603 936 MINN CHILD SUPPORT PAYMENT CTR Garnishment Withheld General Fund
191401 919 STAPLES ADVANTAGE Office Supplies Emergency Preparedness
191005 900 A-SCAPE INC Contract Svcs-Lawn Maint. City Hall-CAM
191107 899 PITNEY BOWES Other Rentals Customer Service
191203 847 BOYER TRUCKS Equipment Repair&Maint Fleet Operating
191016 844 BECKER ARENA PRODUCTS INC Contract Svcs-Ice Rink Ice Arena Maintenance
191135 840 STATE SUPPLY COMPANY Supplies-Plumbing Community Center Maintenance
191240 833 GRANICUS INC Software Maintenance IT Operating
191162 824 WORK CONNECTION,THE Other Contracted Services Park Maintenance
191302 818 NORTHWEST BUSINESS SYSTEMS Computers Utility Operations-General
191398 810 MINNEAPOLIS FINANCE DEPARTMENT Software Maintenance IT Operating
191277 802 METRO CLEANING Contract Svcs-Garden Romm Garden Room Repairs
191332 800 ROREM,ANN M Instructor Service Arts Center
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191079 787 LIFE SAFETY SYSTEMS Contract Svcs-Fire/Life/Safe Senior Center
191173 782 HIRSHFIELD'S Repair&Maint.Supplies Water Treatment Plant
191306 781 OSI BATTERIES INC Operating Supplies Police
191292 776 MIRACLE RECREATION EQUIPMENT C Improvements to Land Capital Impr./Maint.Fund
191268 771 KRAMER,TRENT C Other Contracted Services Softball
191227 769 EMBEDDED SYSTEMS INC Equipment Repair&Maint Fire
191386 766 XCEL ENERGY Electric Forest Hills Park
191270 760 LYNCH,MIKE Instructor Service CC-Camps
191018 736 BRAUN TURF FARMS Improvements to Land Improvement Projects 2006
191351 699 SUBURBAN CHEVROLET Equipment Parts Fleet Operating
191183 694 PETTY CASH Mileage&Parking Prairie Village Liquor Store
191130 678 SIGNATURE MEDIA GROUP INC Seal Coating Street Maintenance
191313 673 PEPSI COLA COMPANY Merchandise for Resale Concessions
191255 666 HYDROLOGIC WATER MANAGEMENT Repair&Maint.Supplies Park Maintenance
191102 664 OPPORTUNITY PARTNERS Janitor Service Fire Station#2
191051 662 GE CAPITAL Other Rentals Customer Service
191020 644 BUCK,NATHAN Other Contracted Services Softball
191136 641 STORK,ALEX Other Contracted Services Environmental Education
191095 623 MINNESOTA TROPHIES&GIFTS Operating Supplies Fire
191193 623 ALTERNATIVE BUSINESS FURNITURE Capital Under$10,000-Gen Bl Furniture
191281 618 MIDWEST COCA COLA BOTTLING COM Misc Non-Taxable Prairie View Liquor Store
191171 608 EMPLOYERS ASSOCIATION INC Other Contracted Services Organizational Services
191167 606 AMERICAN RED CROSS Licenses,Permits,Fees Pool Lessons
191245 600 GUNDERSON,CONSTANCE L. Instructor Service Arts Center
191353 596 SURLY BREWING CO Beer Prairie Village Liquor Store
191278 595 METRO CONCRETE RAISING INC Other Contracted Services Facilities Capital
191092 593 MINNESOTA HUMAN SERVICES Other Contracted Services Park Maintenance
191228 589 ETHANOL PRODUCTS LLC Treatment Chemicals Water Treatment Plant
191013 579 ASPEN WASTE SYSTEMS INC. Waste Disposal Park Maintenance
191239 564 GRAND PERE WINES INC Wine Domestic Prairie View Liquor Store
191394 559 LAB SAFETY SUPPLY INC Small Tools Fire
191399 555 PRAIRIE OFFSET PRINTING Fire Prevention Supplies Fire
191287 550 MINNESOTA DEPARTMENT OF HEALTH Licenses&Taxes WAFTA
191118 549 QWEST Maintenance Contracts E-911 Program
191061 548 HENNEPIN COUNTY I/T DEPT Equipment Repair&Maint Public Safety Communications
191230 547 FLYING CLOUD T/S#U70 Waste Disposal Park Maintenance
191367 533 VESSCO INC Equipment Repair&Maint Water Wells
191202 531 BERTELSON TOTAL OFFICE SOLUTIO Office Supplies Utility Operations-General
191336 524 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie View Liquor Store
191279 518 METROPOLITAN FORD Equipment Parts Fleet Operating
191019 513 BROWN TRAFFIC PRODUCTS INC Equipment Repair&Maint Traffic Signals
191111 513 PRECISION FINISHING Improvements to Land Capital Impr./Maint.Fund
191365 508 VALSTAR PRINTER SOLUTIONS Other Hardware IT Operating
191212 506 CHRISTIANSEN,MIKE Other Contracted Services Softball
191004 506 A MEYER'S ENTERPRISES INC Instructor Service Outdoor Center
191085 500 METRO CONCRETE RAISING INC Other Contracted Services Facilities Capital
191403 500 WASHINGTON COUNTY SHERIFF'S DE Deposits Escrow
191327 496 REBS MARKETING Other Contracted Services Environmental Education
191006 490 AAA LAMBERTS LANDSCAPE PRODUCT Landscape Materials/Supp Park Maintenance
191238 485 GRAINGER Supplies-HVAC Community Center Maintenance
191264 483 KD KANOPY Operating Supplies Special Events Administration
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191243 480 GROUP HEALTH INC-WORKSITE Instructor Service Fitness Classes
191208 468 CAT&FIDDLE BEVERAGE Wine Domestic Prairie Village Liquor Store
191041 460 ELIASON,STEVE J Other Contracted Services Softball
191120 457 REBS MARKETING Other Contracted Services Water Accounting
191310 454 PARTEK SUPPLY INC Improvements to Land Improvement Projects 2006
191022 450 CHISAGO LAKES DISTRIBUTING Beer Den Road Liquor Store
191396 443 MASTER CRAFT LABELS INC Fire Prevention Supplies Fire
191352 442 SUBURBAN TIRE WHOLESALE INC Tires Fleet Operating
191236 433 GE CAPITAL Other Rentals Customer Service
191127 428 SHERWIN WILLIAMS Equipment Repair&Maint Traffic Signals
191214 414 COMMERCIAL STEAM TEAM Other Contracted Services Prairie View Liquor Store
191069 412 IND SCHOOL DIST 272 Building Rental Community Band
191166 405 ZOELLNER,MARK Other Contracted Services Softball
191140 400 TAPP,JOHN Instructor Service Arts Center
191050 390 FRED PRYOR SEMINARS Conference Expense Finance
191366 383 VERIZON WIRELESS Telephone E-911 Program
191253 376 HOME DEPOT,THE Other Contracted Services Rehab
191265 370 KEEPERS Clothing&Uniforms Police
191161 365 WITT,BETH Mileage&Parking Aquatics&Fitness Admin
191391 363 HANSEN THORP PELLINEN OLSON Other Contracted Services Engineering
191326 355 RDO EQUIPMENT CO Equipment Parts Fleet Operating
191330 355 RIGHTWAY GLASS INC Equipment Repair&Maint Fleet Operating
191071 350 JEFFERSON FIRE&SAFETY INC Small Tools Fire
191088 350 MICHAELSON,ELIZABETH H Other Contracted Services Theatre Initiative
191007 348 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Classes/Programs/Events
191266 347 KJOLHAUG ENVIRONMENTAL SERVICE Other Contracted Services Storm Drainage
191068 344 HYDRO-VAC INC Equipment Repair&Maint Sewer System Maintenance
191297 344 NEW FRANCE WINE COMPANY Transportation Den Road Liquor Store
191296 343 MTI DISTRIBUTING INC Equipment Parts Fleet Operating
191025 341 CLAREYS INC Safety Supplies Fleet Operating
191185 335 SCOTT COUNTY SHERIFF'S OFFICE Deposits Escrow
191189 332 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Classes/Programs/Events
191254 327 HORIZON COMMERCIAL POOL SUPPLY Repair&Maint.Supplies Pool Maintenance
191359 321 TRI COUNTY BEVERAGE&SUPPLY Beer Prairie Village Liquor Store
191256 306 INDUSTRIAL AND RESIDENTIAL LIG Operating Supplies Utility Operations-General
191083 298 MENARDS Repair&Maint.Supplies Sewer System Maintenance
191075 298 KEEPERS Clothing&Uniforms Fire
191151 294 WALL TRENDS INC Contract Svcs-General Bldg Community Center Maintenance
191117 281 QWEST Telephone IT Telephone
191029 277 CONSTRUCTION MATERIALS INC Building Materials Street Maintenance
191097 277 NEW FRANCE WINE COMPANY Transportation Prairie Village Liquor Store
191049 276 FORSBERG,JEFF Other Contracted Services Softball
191126 270 SHAMROCK GROUP,INC-ACE ICE Transportation Prairie View Liquor Store
191101 269 O'CONNOR,ELLEN CLAIRE Instructor Service Arts Center
191112 268 PROFORMA Printing Communications
191181 265 ZEE MEDICAL SERVICE Safety Supplies Oak Point Operations
191180 264 YALE MECHANICAL INC Contract Svcs-HVAC General Facilities
191389 263 CRACAUER,CLIFF Mileage&Parking Fleet Operating
191215 262 CONNEY SAFETY PRODUCTS Office Supplies Customer Service
191220 261 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Customer Service
191274 250 MCPA Tuition Reimbursement/School Police
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191291 247 MINNESOTA VALLEY ELECTRIC COOP Electric Traffic Signals
191223 243 EARL F ANDERSEN INC Supplies-General Bldg General Community Center
191040 232 EDEN PRAIRIE NOON ROTARY CLUB Dues&Subscriptions Police
191015 232 BARR ENGINEERING COMPANY Other Contracted Services Storm Drainage
191063 230 HERRIG,JEFF Other Contracted Services Softball
191143 227 TIMBERWALL LANDSCAPE&MASONRY Patching Asphalt CIP Pavement Management
191370 224 VTI Equipment Repair&Maint Public Safety Communications
191194 224 AMERIPRIDE LINEN&APPAREL SER Janitor Service Prairie Village Liquor Store
191060 221 HD SUPPLY WATERWORKS LTD Repair&Maint.Supplies Water System Maintenance
191275 221 MENARDS Operating Supplies Park Maintenance
191014 214 BAHR,JENNIFER Mileage&Parking Police
191047 214 FERGUSON ENTERPRISES#525 Equipment Parts Water Treatment Plant
191056 213 GRAPE BEGINNINGS Transportation Prairie View Liquor Store
191174 212 INTEGRA TELECOM Equipment Repair&Maint IT Telephone
191368 212 VINTAGE ONE WINES INC Transportation Den Road Liquor Store
191109 211 PRAIRIE ELECTRIC COMPANY Contract Svcs-Electrical City Hall-CAM
191206 210 CALIFORNIA CONTRACTORS SUPPLIE Small Tools Water Treatment Plant
191027 207 COMCAST Dues&Subscriptions City Council
191322 202 QUALITY PROPANE Motor Fuels Ice Arena Maintenance
191273 202 MCNIEL,MATHEW Miscellaneous Reserves
191030 200 CULBERTSON,JED Accounts Receivable Community Center Admin
191210 196 CENTERPOINT ENERGY Gas Forest Hills Park
191148 196 VINOCOPIA Transportation Den Road Liquor Store
191011 194 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store
191026 191 CLEARWATER RECREATION Repair&Maint.Supplies Park Maintenance
191307 189 OVEN HEARTH WHOLESALE BAKERY Merchandise for Resale Concessions
191224 188 ECONOMIC CLUB OF MINNESOTA Miscellaneous Economic Development
191062 185 HENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Police
191392 185 HENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Police
191249 182 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance
191091 180 MINNESOTA DEPT OF LABOR AND IN Contract Svcs-HVAC Community Center Maintenance
191131 180 SPORTSIGN Other Contracted Services Accessibility
191308 176 PAN-O-GOLD BAKING COMPANY Operating Supplies Fire
191283 176 MILLARD,CHRIS Tuition Reimbursement/School Police
191346 172 STANLEY SECURITY SOLUTIONS INC Building Repair&Maint. Den Road Liquor Store
191009 170 AIR POWER EQUIPMENT CORPORATIO Contract Svcs-Gener Fire Station#4
191387 169 Z WINES USA LLC Transportation Den Road Liquor Store
191321 169 PRIORITY COURIER EXPERTS Equipment Parts Fleet Operating
191218 162 CUB FOODS EDEN PRAIRIE Training Supplies Police
191244 159 GULDEN-BOBBITT,RYAN Mileage&Parking Police
191207 156 CANNON RIVER WINERY Transportation Den Road Liquor Store
191132 154 SPRINT Telephone Engineering
191328 151 RIDGEVIEW CLINICS Employment Support Test Organizational Services
191154 151 WILSONS NURSERY INC Landscape Materials/Supp Park Maintenance
191339 148 SIGNSOURCE Signs Capital Impr./Maint.Fund
191211 146 CHOICE INC Other Contracted Services Prairie Village Liquor Store
191113 145 QUAD COUNTY FIRE EQUIPMENT INC Safety Supplies Fire
191108 142 POMP'S TIRE SERVICE INC Tires Fleet Operating
191178 138 TWIN CITY TACTICAL Capital Under$10,000 Police
191246 130 HALLOCK COMPANY INC Equipment Parts Water Treatment Plant
191373 128 WEEDMAN,NICOLE Mileage&Parking Youth Programs Administration
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191086 127 METRO FIRE Equipment Repair&Maint Fire
191303 126 O'REILLY AUTOMOTIVE INC Equipment Parts Fleet Operating
191269 125 LEROY JOB TRUCKING INC Other Contracted Services Animal Control
191371 124 WALSER CHRYSLER JEEP Equipment Parts Fleet Operating
191213 113 CLARK,JAMES G Operating Supplies Reserves
191024 112 CITI-CARGO&STORAGE CO,INC Other Rentals Summer Theatre
191276 111 MERLINS ACE HARDWARE Supplies-General Bldg Community Center Maintenance
191087 110 METROPOLITAN FORD Equipment Parts Fleet Operating
191263 108 KAISER MANUFACTURING INC Supplies-General Bldg Community Center Maintenance
191340 105 SJOBERG,GABRIELLE Mileage&Parking Tree Disease
191293 103 MN MAINTENANCE EQUIPMENT INC Equipment Repair&Maint Park Maintenance
191081 102 MATTS AUTO SERVICE INC Equipment Repair&Maint Fleet Operating
191067 100 HOUTZ,STEPHEN J Other Contracted Services Theatre Initiative
191104 100 PETERSON,THOMAS L Other Contracted Services Theatre Initiative
191225 100 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous City Council
191198 100 BAUER BUILT TIRE AND BATTERY Equipment Parts Fleet Operating
191100 99 NUCO2 INC Chemicals Pool Maintenance
191361 97 TWIN CITIES MACK&VOLVO TRUCK Equipment Parts Fleet Operating
191204 96 BRW ENTERPRISES Wine Domestic Den Road Liquor Store
191048 92 FORDAHL,TAMARA Other Contracted Services Volleyball
191234 92 FOSTER,KATHERINE Other Contracted Services Volleyball
191035 90 DIRECTV Cable TV Community Center Admin
191271 89 M.AMUNDSON LLP Misc Taxable Den Road Liquor Store
191039 87 EDEN PRAIRIE NEWS Dues&Subscriptions Fire
191290 85 MINNESOTA REAL ESTATE JOURNAL Dues&Subscriptions Assessing
191139 84 SVENDSEN,ANDREA Refunds Storm Drainage
191129 83 SHRED-IT Waste Disposal City Center Operations
191284 81 MINN OFFICE OF ENTERPRISE TECH Other Contracted Services Police
191032 80 DANCIAK,VIOLA Accounts Receivable Community Center Admin
191288 80 MINNESOTA DEPT OF AGRICULTURE Lime Residual Removal Water Treatment Plant
191294 79 MORGAN CREEK VINEYARDS Wine Domestic Den Road Liquor Store
191053 78 GETTMAN COMPANY Transportation Den Road Liquor Store
191347 76 STAPLES ADVANTAGE Office Supplies Police
191145 76 UHL COMPANY Contract Svcs-HVAC City Hall-CAM
191333 75 SACKETT,MATTHEW Operating Supplies Police
191082 75 MELZER,JAMES S Other Contracted Services Theatre Initiative
191084 75 MERANDA,EMILY Other Contracted Services Theatre Initiative
191124 75 RODENZ,SANDRA K Other Contracted Services Theatre Initiative
191114 73 QUALITY PROPANE Contract Svcs-Ice Rink Ice Arena Maintenance
191137 70 STREICHERS Clothing&Uniforms Police
191232 70 FORESTRY SUPPLIERS INC. Operating Supplies Tree Removal
191362 69 TWIN CITY FILTER SERVICE INC Supplies-HVAC Community Center Maintenance
191364 68 UPS Equipment Repair&Maint Water Metering
191229 67 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store
191348 67 STATE SUPPLY COMPANY Supplies-Plumbing Community Center Maintenance
191031 62 CULLIGAN BOTTLED WATER Operating Supplies Fire
191390 61 FERRELLGAS Motor Fuels Fleet Operating
191237 60 GETTMAN COMPANY Transportation Den Road Liquor Store
191286 59 MINNESOTA CLAY CO.USA Recreation Supplies Arts Center
191052 55 GENERAL REPAIR SERVICE Equipment Parts Water Treatment Plant
191374 52 WHITE,NICOLE Mileage&Parking Therapeutic Rec Administration
Check# Amount Vendor/Explanation Account Description Business Unit Explanation
191349 49 STEMPF AUTOMOTIVE INDUSTRIES I Equipment Parts Fleet Operating
191054 47 GINA MARIAS INC Operating Supplies Reserves
191295 45 MSTMA Conference Expense Park Maintenance
191099 43 NORTHWEST RESPIRATORY SERVICE Safety Supplies Fire
191267 40 KRAEMERS HARDWARE INC Supplies-General Bldg Community Center Maintenance
191172 38 FASTENAL COMPANY Equipment Parts Water Treatment Plant
191076 36 KRAEMERS HARDWARE INC Supplies-General Bldg Community Center Maintenance
191045 34 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store
191300 32 NORTHERN SAFETY TECHNOLOGY INC Equipment Parts Fleet Operating
191325 31 QUICKSILVER EXPRESS COURIER Office Supplies Customer Service
191335 30 SCHWARTZ,RONALD JAMES Other Contracted Services Softball
191170 29 EDEN PRAIRIE NEWS Dues&Subscriptions Administration
191217 27 CROWN MARKING INC Operating Supplies Police
191385 26 WORM,SANDY Repair&Maint.Supplies Storm Drainage
191231 25 FORCE AMERICA Equipment Parts Fleet Operating
191070 23 JANEX INC Supplies-General Bldg Community Center Maintenance
191257 23 JANEX INC Cleaning Supplies Pool Maintenance
191188 22 A TO Z RENTAL CENTER Equipment Repair&Maint Park Maintenance
191372 21 WAYTEK INC Operating Supplies Park Maintenance
191038 20 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous Parks Administration
191345 20 STAAF,CARTER Training Supplies Police
191402 20 STATE OF MINNESOTA Miscellaneous DWI Forfeiture
191149 19 VOGT HEATING&PLUMBING Cash Over/Short General Fund
191331 19 ROCKHURST UNIVERSITY CONTINUIN Conference Expense Finance
191153 17 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Operating
191093 15 MINNESOTA MUNICIPAL BEVERAGE A Conference Expense Prairie Village Liquor Store
191397 15 MENARDS Operating Supplies Fire
191023 14 CHRISTENSEN,MARGE Accounts Receivable Community Center Admin
191350 14 STREICHERS Clothing&Uniforms Animal Control
191152 10 WANG,LEI Accounts Receivable Community Center Admin
191110 10 PRAIRIE LAWN AND GARDEN Landscape Materials/Supp Street Maintenance
191338 9 SIDAL REALTY Cash Over/Short General Fund
191036 8 DOVER,RUTH Accounts Receivable Community Center Admin
191034 7 DAY-TIMER Operating Supplies Community Development Admin.
191144 4 TOTAL COMFORT Cash Over/Short General Fund
1,465,967 Grand Total
CITY COUNCIL AGENDA
DATE:
SECTION: Appointments
October 20, 2009
ITEM DESCRIPTION: ITEM NO.• XIILA.
DEPARTMENT/DIVISION: Civil Services Attorney
Scott Neal, City Manager
Requested Action
Move to: Appoint Mr. Ric Rosow as Eden Prairie City Attorney for a three-year period
beginning January 1, 2010.
Synopsis
The City received one proposal in response to the RFP for civil legal services. That proposal
was submitted by the incumbent—Richard Rosow of Gregerson, Rosow, Johnson and Nilan
(GRJN). Mr. Rosow's firm has represented the City as its City Attorney for over three decades.
Mr. Rosow has provided the City with wise legal counsel during his tenure as the City
Attorney. City staff is pleased to work with Mr. Rosow and his associates. He is responsive and
thorough. Mr. Rosow's fee proposal for 2010 freezes his hourly fees at the same rates the City
has paid in 2008 and 2009. He does not make a fee commitment for 2011 and 2012, but does not
commit to seek City approval before adjusting fees in subsequent years of the contract.
I recommend the City Council appoint Mr. Ric Rosow as City Attorney for a three year time
period beginning January 1, 2010.
Background
The City Council approved a Request for Proposals (RFP)process and timeline on July 21 for
selection of legal counsel to supply the City with two legal services contracts: one for civil legal
services and the other for criminal prosecution legal services. Currently, both sets of services are
being supplied by the Gregerson, Rosow, Johnson&Nilan(GRJN) law firm. The City Council
awarded the current contracts to GRJN in 2006.
The RFP was posted on the City's website and advertised in both the Eden Prairie News and
Minneapolis Star Tribune. Firms that submitted proposals for the 2006 RFP were directly
notified of the availability of the RFP. The deadline to submit a proposal was September 14. The
City received one proposal for the civil contract and five proposals for the prosecution contract.
An interview team consisting of myself, Chief Rob Reynolds and Deputy Chief Jim DeMann
interviewed the five law firms that submitted proposals for the prosecution contract during the
week of October 5-9. We checked references during the week of October 12-16. The approved
timeline calls for the Council to make the two appointments at the October 20 Council meeting.
In a Plan B City, it is the responsibility of the City Manager to recommend a competent
professional for the duty of City Attorney. The City has the discretion to approve or decline the
City Manager's recommendation.
CITY COUNCIL AGENDA DATE:
October 20,2009
SECTION: Appointments
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIII.B.
Scott Neal, City Manager Prosecuting Attorney
Requested Action
Move to: Award the 2010-2012 criminal prosecution contract to Chestnut& Cambronne, P.A.
contingent upon their proposal to enter into an employment relationship with Ms. Jennifer Inz,
on or before December 1, 2009, and her assignment to the City of Eden Prairie's criminal
prosecution contract.
Synopsis
The City received five proposals in response to the RFP for Criminal prosecution legal services.
Proposals under this contract were asked to submit a"capped fee" contract proposal. The five
proposals and their capped fees are as follows:
Bonner&Borhart $180,000
Chestnut& Cambronne $200,000
Tallen& Baertschi $204,000
Campbell Knutson $218,000
Gregerson Rosow $240,000
All five firms/prosecutors we interviewed are qualified to serve as our criminal prosecutor. The
differences among the five are in the areas of prosecutorial experience, familiarity, cost,
workload and back-up.
Prosecutorial Experience — All five firms/prosecutors have experience prosecuting in Hennepin
County. All five have multiple years of prosecution experience. The references for all five of the
firms/prosecutors spoke highly of their prosecutor.
Familiarity - The relationship between the prosecutor and the Police Department is very
important. The relationship between current prosecutor, Ms. Jennifer Inz of GRJN, and the
Police Department is very good. Ms. Inz also has a strong positive working relationship with the
courts, defense attorneys, victim advocates and the County Attorney's Office. I sought
performance feedback on Ms. Inz from the employees of the Police Department. I think it's fair
to say that they would like her to continue as the City's criminal prosecutor.
Cost— The City currently pays GRJN $20,000/month, or $240,000/year for criminal prosecution
experiences. Costs for the 2010-2012 contract were $180,000 on the low end to $240,000 on the
high end. All proposals forecast costs that are at or below our current contract costs.
Workload and Back-up — Some firms told us they could add our work to their existing workload
without adding staff. Two firms told us they would add staff if awarded our contract. All five
firm identified their primary contact/prosecutor. There were differences, however, among the
firms in the experience levels of the staff that would serve as back-up to the primary contacts.
Based on the interviews, references checks, cost analysis and past experience, I recommend the
City Council award the 2010-2012 criminal prosecution contract to Chestnut& Cambronne, P.A.
contingent upon their proposal to enter into an employment relationship with Ms. Jennifer Inz,
on or before December 1, 2009, and her assignment to the City of Eden Prairie's criminal
prosecution contract.
Background
The City Council approved a Request for Proposals (RFP)process and timeline on July 21 for
selection of a legal counsel to supply the City with two legal services contracts: one for civil
legal services and the other for criminal prosecution legal services. Currently,both sets of
services are being supplied by the Gregerson, Rosow, Johnson&Nilan (GRJN) law firm. The
City Council awarded the current contracts to GRJN in 2006.
The RFP was posted on the City's website and advertised in both the Eden Prairie News and
Minneapolis Star Tribune. Firms that submitted proposals for the 2006 RFP were directly
notified of the availability of the RFP. The deadline to submit a proposal was September 14.
The City received one proposal for the civil contract and five proposals for the prosecution
contract. An interview team consisting of myself, Chief Rob Reynolds and Deputy Chief Jim
DeMann interviewed the five law firms that submitted proposals for the prosecution contract
during the week of October 5-9. We checked references during the week of October 12-16. The
approved timeline calls for the Council to make the two appointments at the October 20 Council
meeting.
In a Plan B City it is the responsibility of the City Manager to recommend a competent
professional for the duty of City Attorney. The City Council has the discretion to approve or
decline the City Manager's recommendation.
CITY COUNCIL AGENDA
DATE:
SECTION: Reports of the City Manager
October 20, 2009
ITEM DESCRIPTION: ITEM NO.: XIV.B.1.
DEPARTMENT/DIVISION: Meeting Scheduling Policy
Scott H.Neal, City Manager
Synopsis
The City's Human Rights &Diversity Commission(HRDC) has been working on a proposed
policy that seeks to amend the City's current practices used to schedule public meetings. The
proposed policy seeks to avoid scheduling public meetings and events on religious "high holy
days". The HRDC discussed a proposed policy at their October 8 meeting with the idea that of
placing the proposed policy on the Council's October 20 agenda. I believe the proposed policy
is not quite ready yet for Council review. I would like to refer the proposed policy back to the
HRDC for additional deliberation at their November meeting with the intent that Council to
review the proposed policy at the November 17 Council meeting. This schedule provides
sufficient time for the Council to consider and adopt the policy prior to making meeting
scheduling decisions for 2010, which is tentatively scheduled for the Council to review for the
first time at your December 15 Council meeting.
CITY COUNCIL AGENDA DATE: October 20, 2009
SECTION: Reports of the Community Development Director
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.C.1.
Community Development/Planning 2008 Guide Plan Update
Janet Jeremiah
Requested Action
Move to:
• Adopt a Resolution to put the 2008 Comprehensive Plan Update into effect.
Synopsis
The Metropolitan Council at its October 14, 2009 meeting authorized The City of Eden Prairie to
put its 2008 Comprehensive Plan Update into effect.
Attachments
1. Resolution
2. Metropolitan Council Community Development Committee and Environmental
Committee Report.
2008 GUIDE PLAN UPDATE
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009-
A RESOLUTION TO PUT THE 2008 COMPREHENSIVE GUIDE PLAN UPDATE
INTO EFFECT
WHEREAS,Pursuant to Minnesota Statue 462.355 and 473.864; the City shall
adopt and amend from time to time a comprehensive municipal plan; and
WHEREAS,the City Council of the City of Eden Prairie authorized the updating
of its Comprehensive Plan; and
WHEREAS,A public hearing by the Planning Commission was held on October
27, 2009, followed by a recommendation from the Planning Commission to adopt the
proposed Plan; and
WHEREAS, A public hearing was held by the City Council on November 18,
2009, and the City Council approved a Resolution approving the Comprehensive Plan
contingent upon approval by the Metropolitan Council; and
WHEREAS,At their regular meeting on October 14, 2009 the Metropolitan
Council authorized the City of Eden Prairie to put its 2030 Comprehensive plan date into
effect; and,
WHEREAS,the City is now authorized to adopt the Comprehensive Plan Update.
NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Eden
Prairie, Minnesota, hereby adopts the 2008 Eden Prairie Comprehensive Plan Update.
BE IT THEREFORE FURTHER RESOLVED that the 2008 Eden Prairie
Comprehensive Plan Update shall become effective upon approval of this Resolution.
ADOPTED by the City Council of the City of Eden Prairie this 20th day of
October, 2009.
Phil Young, Mayor
ATTEST:
Kathleen A. Porta, City Clerk
Committee Report
JCommunity Development Committee Item: 2009-299
Environment Committee
For the Metropolitan Council meeting of October 14, 2009
ADVISORYINFORMATION
Date Prepared: September 24, 2009
Subject: City of Eden Prairie 2008 Comprehensive Plan Update
Review File No. 20401-1
Tier II Comprehensive Sewer Plan
Proposed Action:
That the Metropolitan Council adopt the attached Advisory Comments and Review Record,
and the following:
1. Authorize the City of Eden Prairie to put its 2030 Comprehensive Plan Update into
effect;
2. Adopt the advisory comments for forecasts and surface water management as
presented in those sections of the review record;
3. Approve the City of Eden Prairie's Tier II Comprehensive Sewer Plan.
Summary of Committee Discussion / Questions:
Community Development Committee
Staff introduced Scott Neal, Eden Prairie's City Manager, and Michael Franzen, Eden Prairie's
City Planner and advised the committee that they would be available to answer questions.
Staff presented an overview of the staff report and requested the Committee's permission to
substitute a newly revised Existing Land Use map (Figure 3 in the staff report) in the report
that is sent to the full Council for action. Committee members had no objection. Staff also
pointed out an error in the forecast table for the year 2000 and asked the Committee's
permission to substitute a revised forecast table (Table 1) in the report that is sent to the full
Council for action. Committee members had no objection. Vice Chair Pistilli and Committee
Member Sanda asked questions about the airport and the City's relationship with the
Metropolitan Airports Commission. Mr. Neal and Mr. Franzen responded and indicated that
the relationship was cordial. The Committee voted unanimously to recommend that the
Council adopt the attached Advisory Comments and Review Record, and proposed actions
noted above.
Environment Committee
Council Member Leppik asked staff to comment on the fact that with most housing in Eden
Prairie occurring within the last two decades, it is surprising that sump pumps could be an
issue in the community. Staff responded that the City had conducted an investigative study
to determine the number of potential sump pumps that could be connected to the
wastewater collection system. The results of that study indicated that in the older portions
of the City where the housing was built in the 1960s and 1970s, the incidence of sump pump
connections could be high. Homes built in this period typically had sump pumps and
foundation drains. Council Member Wittsack inquired as to the timing of the septic system
phase-out as identified in the Plan. Staff indicated that the Plan indicates that all properties
provided.wastewater treatment through individual on-site treatment facilities would be
phased out by 2030. Leppik asked whether other cities had experienced as significant an
amount of growth in the last decade as Eden Prairie. Staff cited that other communities such
as Shakopee, Chanhassen, and Woodbury all had periods of very high growth in the past.
Motion to approve the City of Eden Prairie's Tier II Comprehensive Sewer Plan was made,
seconded, and passed unanimously.
Business Item
Community Development Committee Item: 2009-299
Meeting date: September 21, 2009
Environment Committee
Meeting date: August 25, 2009
Subject: City of Eden Prairie 2008 Comprehensive Plan Update
Review File No. 20401-1
Tier II Comprehensive Sewer Plan
District(s), Member(s): District 3, Councilmember Bob McFarlin
Policy/Legal Reference: Minnesota Statute Section 473.175
Staff James P. Uttley, Principal Reviewer (651-602-1361)
Prepared/Presented: Phyllis Hanson, Manager, Local Planning Assistance (651-602-
1566)
Kyle Colvin, Engineering Services Asst. Manager (651-602-
1151)
Division/Department: Community Development / Planning and Growth Management
Environmental Services / Engineering Services
Proposed Action
That the Metropolitan Council adopt the attached Advisory Comments and Review Record,
and the following:
Recommendations of the Community Development Committee
1. Authorize the City of Eden Prairie to put its 2008 Comprehensive Plan Update into
effect without any plan modifications.
2. Adopt the advisory comments for forecasts and surface water management as
presented in those sections of the review record.
Recommendation of the Environment Committee:
Approve the City of Eden Prairie's Tier II Comprehensive Sewer Plan.
ADVISORY COMMENTS
City of Eden Prairie 2008 Comprehensive Plan Update and Tier II
Comprehensive Sewer Plan
Review File No. 20401-1 - Council Business Item No. 2009-299
The following Advisory Comments are part of the Council action authorizing the City to
implement its 2008 Comprehensive Plan Update ("Update") and approving the City's Tier II
Comprehensive Sewer Plan:
Community Development Committee
1. The City is reminded that Minnesota Statutes 473.864 requires the City to:
(a) Formally adopt the Update within nine months following Council action
(b) Submit two copies to the Council, and
(c) Submit a copy of the City Council Resolution adopting the Update following final
action to the Metropolitan Council.
2. Local governmental units must adopt official controls as described in their adopted
comprehensive plans and must submit copies of the official controls to the Council within
30 days after official controls are adopted. (Minn. Stat. § 473.865, subd. 1).
3. Local governmental units cannot adopt any official controls or fiscal devices that conflict
with their comprehensive plans or which permit activities in conflict with the Council's
metropolitan system plans. (Minn. Stat. §§ 473.864, subd. 2; 473.865, subd. 2). If
official controls conflict with comprehensive plans, the official controls must be amended
within nine months following amendments to comprehensive plans. (Minn. Stat. §
473.865, subd. 3).
Environment Committee
1. The Council-approved Tier II Comprehensive Sewer Plan becomes effective after the
Update receives, final approval by the City Council. After the Tier II Sewer Plan becomes
effective, the City may alter, expand or improve its sewage disposal system consistent
with the Council-approved Tier II Sewer Plan and the Update.
2. A copy of the City Council Resolution adopting its Update, including the Tier II Sewer
Plan, must be submitted to the Council.
4
1
Background
The City of Eden Prairie (City) is located in southwestern Hennepin County, bounded by
Chanhassen, Minnetonka, Bloomington, Edina, Shakopee and Savage. Figure 1 shows the
general location of Eden Prairie and surrounding communities, and the City's 2030 Regional
Development Framework (RDF) designation, which identifies Eden Prairie as a "developing"
community. Growth in developing communities should be consistent with regional forecasts
at densities of 3 to 5 or more units per acre. Figure 2 shows existing and planned regional
systems in Eden Prairie and the surrounding area.
The City submitted its 2008 Comprehensive Plan (Update) to the Council for review on
December 9, 2008 to meet the Metropolitan Land Planning Act requirements (Minn. Stat.
473.175) and the Council's 2005 Systems Statement requirements.
The initial submission was incomplete for information in forecasts, ISTS, land use, plan
implementation, transportation (aviation and roads), and wastewater. The City submitted
supplemental information on December 16 & 19, January 16, February 4 & 24, and March
30) that satisfied completeness requirements.
Rationale — Standard of Review & Findings
1. Does the proposed Plan conform to Regional Systems Plans?
2. Is the Plan consistent with Metropolitan Council policies?
3. Is the Plan compatible with plans of adjacent governmental units and plans of affected
special districts and school districts?
Conformance with Regional Systems Plans:
1. Regional Parks Yes
2. Transportation including Aviation Yes
3. Water Resources Management Yes
(Wastewater Services and Surface Water Management)
Consistent with Council Policy Requirements:
1. Forecasts Yes
2. Housing Yes
3. 2030 Regional Development Framework and Land Use Yes
4 Individual Sewage Treatment Systems (ISTS) Program Yes
5. Water Supply Yes
Compatible with Plans of Adjacent Governmental Units and Plans of Affected
Special Districts and School Districts
1. Compatible with other plans Yes
Funding
None
Known Support / Opposition
There is no known opposition.
N:\CommDev\LPA\Communities\Eden Prairie\Reports\Eden Prairie 2008 CPU 20401-1 Report.DOC
5
REVIEW RECORD
Review of the City of Eden Prairie 2008 Comprehensive Plan Update
STATUTORY AUTHORITY
The Metropolitan Land Planning Act (MLPA) requires local units of government to submit
comprehensive plans (plans) and plan amendments to the Council for review and
comment (Minn. Stat. § 473.864, Subd. 2). The Council reviews plans to determine:
• Conformance with metropolitan system plans,
• Consistency with other adopted Plans of the Council, and
• Compatibility with the Plans of other local jurisdictions in the Metropolitan Area.
The Council may require a local governmental unit to modify any plan or part thereof if,
upon the adoption of findings and a resolution, the Council concludes that the Plan is
more likely than not to have a substantial impact on or contain a substantial departure
from metropolitan system plans (Minn. Stat. § 473.175, Subd. 1).
Each local government unit shall adopt a policy plan for the collection, treatment and
disposal of sewage for which the local government unit is responsible, coordinated with
the Metropolitan Council's plan, and may revise the same as often as it deems necessary.
Each such plan shall be submitted to the Council for review and shall be subject to the
approval of the Council as to those features affecting the Council's responsibilities as
determined by the Council. Any such features disapproved by the Council shall be
modified in accordance with the Council's recommendations (Minn. Stat. § 473.513).
CONFORMANCE WITH REGIONAL SYSTEMS
Regional Parks
Parks and Trails
Reviewer: Jan Youngquist, CD - Regional Parks System Planning, (65.1-602-.1 029)
The Update is in conformance with the 2030 Regional Parks Policy Plan (RPPP). The
Update acknowledges the Minnesota River Bluffs LRT Regional Trail, Bryant Lake Regional
Park and Hyland-Bush-Anderson Lake Park Reserve, the Minnesota Valley National
Wildlife and Recreation Area and the Minnesota Valley State Recreation Area and State
Trail.
Transportation
Roads and Transit
Reviewer: Ann Braden, MTS - Systems Planning, (65.1-602-1 705)
The Update is in conformance with the Transportation Policy Plan (TPP) and addresses all
the applicable transportation and transit requirements.
Eden Prairie is well served by a number of principal arterials: I -494, TH 169, the recently
constructed TH 212, and TH 62, as well as a number of A Minor Arterial Relievers and
Expanders. The city lies within the Metropolitan Transit Taxing District. The northern
portion of Eden Prairie is within Market Area II, while the remaining portion is in Market
Area III. Service options for Market Area II include regular-route locals, all-day
expresses, small vehicle circulators, special needs paratransit (ADA, seniors), and
ridesharing. Service options for Market Area III include peak-only express, small vehicle
circulators, midday circulators, special needs paratransit (ADA, seniors), and ridesharing.
Bus service is provided by Southwest Metro Transit.
Eden Prairie is also involved in the planning for the Southwest Transitway. A Draft
Environmental Impact State is being prepared for three LRT options that will connect the
6
city with Minneapolis. Eden Prairie is planning for higher density within the vicinity of the
future LRT stations.
Aviation
Reviewer: Chauncey Case, MTS - Systems Planning (651-602-1724)
The Update is in conformance with the TPP and consistent with Council aviation policy
by guiding airport property as airport.
Water Resources Management
Wastewater Service
Reviewer: Kyle Colvin, ES - Engineering Services, (651-602-1151)
The Update is in conformance with the Water Resources Management Policy Plan
(WRMPP). The Update summarizes the City's vision for the next 20 years or to year
2030. It includes growth forecasts that are consistent with the Council's recommended
forecasts for population, households, and employment.
Current wastewater treatment services are provided to the City by the Metropolitan
Council Environmental Services. Wastewater generated within the City is conveyed to and
treated at the Metropolitan Council's Blue Lake Wastewater Treatment Plant located in
Shakopee. The City's wastewater conveyance service is provided by Council Interceptors
6-SS-670, 8253-329, 6801, 6903, and 7118 through multiple direct connections The
City's Plan projects it will have 33,000 sewered households and 65,500 sewered
employees by 2030.
Council interceptor 6903 has sufficient capacity to provide future service to the City under
normal daily flow conditions. Wet weather flows do impact the capacity of this facility. I/I
mitigation for excess wet weather flow will be required of Eden Prairie and all
communities upstream of Eden Prairie that have excess wet weather flow including those
that are provided service by 6903.The Metropolitan Disposal System with its scheduled
improvements has or will have adequate capacity to serve the City's growth needs.
The Update provides sanitary flow projections in 5-year increments. The bases for the
projections were given in the Update and were determined appropriate for planning for
local services.
Eden Prairie has been identified as a community impacted by wet weather occurrences.
The City is currently on the Council's list of communities having an I/I reduction goal. The
City has committed to mitigate excessive I/I at levels equal to the Council's Surcharge
amount. The City's I/I reduction plan includes investigative efforts for locating sources of
excess I/I through system flow monitoring, sump pump inspections and disconnections, •
and system inspection and rehabilitation.
Tier II Comments
Reviewer: Kyle Colvin, ES - Engineering Services, (651-602-1151)
The Tier II Sewer Element of the Update has been reviewed against the requirements for
Tier II Comprehensive Sewer Plans for developing communities. It was found to be
complete and consistent with Council polices. Upon adoption of the Update by the City,
the action of the Council to approve the Tier II Plan becomes effective. At that time, the
City may implement its Update to alter, expand or improve its sewage disposal system
consistent with the approved Tier II Sewer Plan. A copy of the City Council Resolution
adopting its Plan needs to be submitted to the Metropolitan Council for its records.
Surface Water Management
Reviewer: Judy Sventek, ES - Water Resources Assessment (651-602-1156)
7
Eden Prairie lies within the Lower Minnesota River, Riley Purgatory Bluff Creek and Nine
Mile Creek watersheds. The Lower Minnesota River Watershed District's watershed
management plan was approved by the Board of Water and Soil Resources (BWSR) in
1999. Riley Purgatory Bluff Creek Watershed District's and Nine Mile Creek Watershed
District's watershed management plans were approved by BWSR in 1997 and 2007
respectively.
Eden Prairie prepared a LWMP in 2004 and updated the LWMP in 2008. The Council
reviewed the 2008 LWMP under separate cover. The revised LWMP includes new
programs and requirements that the City has enacted since adoption of the 2004 LWMP.
The 2008 LWMP was found to be consistent with Council policy and the WRMPP.
Advisory Comment
The City needs to send the Council the dates that the watershed organizations approved
the revised LWMP, the date the City adopted the revised LWMP and a copy of the final
adopted LWMP.
CONSISTENCY WITH COUNCIL POLICY
Forecasts
Reviewer: Todd Graham, CD - Research, (651-602-1322)
The Update, with revisions and supplemental materials received February 2009, is
consistent with Council's forecast expectations and consistent with regional policy. The
Update includes a City-requested revision of households and population forecasts.
Table 1: Comparison of Council's System Statement and Eden Prairie's Forecasts
^., Cen'sus ,Council City Council' Council ': Cat.2000 201"0 ,.. . •;2010 2020. 20�0 203.0. 2030,?. .
Population 54901 61200 65500 62500 69900 63000 77100
Households 20457 24200 25000 25500 28500 26500 33000
Employment 51006 55000 55000 62000 62000 65500 65500
Council staff finds these revisions reasonable and acceptable. The revised forecast fit
reasonably with planned land use. The land use chapter of the Plan Update identifies
capacity to add 8,800 housing units in Eden Prairie, through both redevelopment and
intensification (6,213 units at Town Center and Golden Triangle) and new development
(1,611-2,566 units). Transportation Appendix Table 5.1 of the Update includes the
forecast of 65,500 jobs in 2030, as well as an additional, higher, alternative forecast
"based on City build out beyond 2030." Forecasts beyond 2030 can be addressed in
future Plan Updates.
Advisory Comments
Council's forecasts as sent to the City in the Council's System Statement (shown above)
will be officially revised as per Eden Prairie effective upon Council approval of the Update.
2030 Regional Development Framework and Land Use
Reviewer: Lisa Barajas, CD - Local Planning Assistance, (651-602-1895)
The Update with supplemental information is consistent with the Council's policies for land
use density identified in the 2030 Regional Development Framework (RDF). The City is
designated as a "Developing" geographic planning area. Communities in this geographic
planning area are directed to plan and stage development that accommodates the
forecasts for local growth through 2030 at densities of 3-5 units per acre.
The City is planning to accommodate growth the use of currently undeveloped land and
through the redevelopment of key areas in the community, including the Town Center,
the Major Center Area, and the Golden Triangle. The Update identifies the change in land
uses staged in 5-year increments from now until 2030. Sewered residential growth will be
8
accommodated on more than 800 acres of land guided for Low, Medium, and High
Density Residential land uses and in the City's Town Center area. Using the City's
identified minimum net densities for each of these land use categories, the planned
minimum net density for sewered residential development from 2007 to 2030 is 7.04
units per acre exceeding the density policy of 3-5 units per acre.
The Council's Revised MUSA Implementation Guidelines (November 2007) also provide
"credit" to communities that have participated in the Council's Plat Monitoring Program.
The City has provided information for this program dating back to development from the
year 2000, having developed 2,299 housing units on 452.8 net acres. Figuring this credit
into the density calculations actually results in a lower density, since the City is planning
for higher overall densities than they have in the past and than they have historically
platted.
Table 2. Eden Prairie Density Calculation for 2007-2030
:2005-2030'Sewered Residential Change
Density•Range Net Min. .
Category Min'- • Max Acres `. Units Max,Units
Low Density Res 1 2.5 685 685 1713
Medium Density Res 2.5 6.7 38 95 255
High Density Res 6.7 17.4 46 308 800
Town Center 45 75 114 5130 8550
TOTALS 883 6218 11318
Overall Density 7.04 12.82
Table 3. Density with Plat Monitoring Data
Net Acres Units* ': Density
2007-2030 Staging Land 883 6218 7.04
Plat Monitoring Data 452.8 2299 5.08
2007 2030 +PMD '= .•:1335 8'' 8517i • 6.38.
* Units are minimum units for 2007-2030. For Plat Monitoring Data, units are
actual platted units.
Housing
Reviewer: Linda Milashius, CD — Livable Communities, (651-602-1541)
The Update's housing element fulfills the affordable housing planning requirements of the
Metropolitan Land Planning Act. The Update acknowledges the City's share of the region's
affordable housing need for 2011-2020 which is 1,843 units. To provide opportunities to
meet this need the Update indicates that approximately 25 acres of land guided for
medium density residential or medium density residential/office development (at 2.5-6.7
units per acre), and 23 acres of land guided for high density residential development (at
6.7-17.4 units per acre) remain to be developed outside of the City's redevelopment
areas. Within the designated redevelopment areas, the Update shows the potential for
the addition of over 6,000 new housing units with 32 acres guided for mixed use/medium
density residential development (at 40-60 units per acre), and 5 acres of high density
residential (at 50-75 units per acre), with another 144 acres of high density residential at
10-40 units per acre.
The Update provides the implementation tools and programs the City will use to promote
opportunities to address its share of the region's housing need. The Update provides an
extensive list of the programs and resources the City has used and will use in addressing
its affordable housing needs, including a city administered Housing Rehabilitation
Deferred Loan Program, Section 8 assistance programs, Low Income Housing Tax Credit
Program, Tax Increment Financing, Community Development Block Grant Program,
Municipal Tax-Exempt Revenue Bonds, partnering with the West Hennepin Affordable
9
Housing Land Trust, and continuing its participation in the Livable Communities Local
Housing Incentives Program.
Individual Sewage Treatment Systems (ISTS) Program
Reviewer: Jim Larsen, CD - Local Planning Assistance, (651-602-1159)
The Update is consistent with the Water Resources Management Policy Plan for ISTS.
There are 244 ISTS serving single-family residences in the City, and 24 on Flying Cloud
Airport property. The City has a program underway to provide sanitary sewer and water
to all phase out existing septic systems and wells. The City's ISTS management program
incorporates a three-year cycle of inspection maintenance for all ISTS. The program will
include maintenance tracking of all systems, a notification system to remind ISTS owners
when to inspect/maintain their systems and an enforcement element to insure the
maintenance is performed in a timely fashion. The City's recently revised ISTS Ordinance
25-2008 is consistent with MPCA Rules and Council policy requirements.
Water Supply
Reviewer: Sara Bertelsen, ES - Water Supply Planning, (651-602-1035)
The City's water supply plan (WSP) is consistent with the policies of the WMRPP. The
Council recommends the City continue to implement conservation programs targeted at
reducing residential water use in an effort to keep water use rates at or below the
regional water use benchmarks.
Resource Protection
Historic Preservation
Reviewer: Jim Uttley, CD - Local Planning Assistance, (651-602-1319)
The Update contains a section on Historic Preservation as required by the MLPA.
Solar Access Protection
Reviewer: Jim Uttley, CD - Local Planning Assistance, (651-602-1319)
The Update addresses the subject of solar access protection as required by the MLPA.
Aggregate Resources Protection
Reviewer: Jim Uttley, CD - Local Planning Assistance, (651-602-1319)
The Update contains a section on aggregate resources protection as required by the
MLPA. The Update indicates, consistent with the Council's aggregate resources inventory
information, that there were areas of natural aggregate resources within the City. All
aggregate resource areas have been mined and/or developed. The submission indicates
that no undeveloped lands remain that contain natural aggregate and gravel meeting
industry standards in the City.
Plan Implementation
Reviewer: Jim Uttley, CD - Local Planning Assistance, (651-602-1361)
The Update includes a description of:
• Capital Improvement Program Yes
• Zoning Code Yes
• Subdivision Code Yes
• ISTS Codes Yes
• Housing Implementation Program Yes
10
COMPATIBILITY WITH PLANS OF ADJACENT GOVERNMENTAL UNITS
AND PLANS OF AFFECTED SPECIAL DISTRICTS AND SCHOOL
DISTRICTS
The City submitted the 2008 Comprehensive Plan Update to adjacent local units of
government, school districts, counties and special districts for comment in February 2008.
Eden Prairie received responses from the Metropolitan Airports Commission, Three Rivers
Park District, Shakopee and Minnesota Department of Transportation and responded to
those needing responses. There do not appear to be any compatibility issues with plans
of adjacent governmental units and plans of affected special districts and school districts.
DOCUMENTS SUBMITTED FOR REVIEW:
The City of Eden Prairie submitted a total of 1,500 pages of material for Council review
including:
• City of Eden Prairie 2008 Comprehensive Plan
• City Council resolution, 2008-107, approving submittal of Update to Met Council
• Eden Prairie 2008-2012 CIP (204 pages) [Pdf file pages 2-206]
• Eden Prairie Zoning Ordinance, Chapter 11 (146 pages) [Pdf file pages 207-353]
• Inflow & Infiltration Study by S.E.H., Aug 2008 (205 pages)[Pdf file pp 354-559]
• ISTS Ordinance 25-2008 (17 pages) [Pdf file pp 560- 576]
• Local Water Management Plan, Dec 2004 by Wenk (81 pages) [Pdf file pp 577-658]
• Supplemental materials addressing completeness issues including but not limited to:
o Copy of Informal Review Letter of 5/20/08 - with City responses of 12/16/08 (8
pages)
O 2008 Comp Plan Update Transmittal Form, 9/24/08 (4 pages)
O 2007 Water Emergency and Conservation Plan, April 2007 (31 pages)
o Memorandum from M. D. Hansen, SRF to M Franzen & G Dietz, October 31, 2008
(2 pages)
o City of Eden Prairie MCES Interceptor Flows, October 31, 2008 (1 page, tables)
o Bicycle and Pedestrian Facilities map, Figure 5.15, Nov. 2007 (1 page)
o Existing Land Use Map, Figure 3.1, Dec. 2007 (1 page)
o Land Use Guide Plan Map 2030, Figure 3.2, Sept 2008 (1 page)
o Map entitled 2010 Monthly Operations by Flight Track - Alternative F Noise
Mitigation with hand drawings in red and yellow, which are not identified on the
map
o Map entitled 2010 DNL Noise Contours - Alternative F with and without Noise
Mitigation, with hand colored contours and hand drawings, not identified on map
o Map showing responses to Chauncey's hand drawn map showing concerns about
certain parcels of land near the airport
o Revised Land Use Guide Plan Map 2030, Figure 3.2, revised to show rural
residential outside of MUSA
o Revised Chapter 3 - Land Use Element - 11/18/08 Amended 02/20/09, pages 3-1
through 3-16
o Revised Chapter 10 - Implementation Tools - 11/18/08 Amended 02/20/09, pages
10-1 and 10-2
o Large-scale Land Use Guide Plan Map 2030, Figure 3.2 (17x22)
o City of Eden Prairie Zoning Map, dated June 11, 2008
o Revised Table 3.4 Land Use by 5-Year Stages (Revised March 30, 2009)
o Revised Maps and Text for Airport (Revised August 3, 2009)
ATTACHMENTS
Figure 1: Location Map with 2030 Regional Development Framework Planning Areas
Figure 2: Regional Systems
Figure 3: Existing Land Use Map
11
Figure 4: 2030 Land Use Plan
Table 4: Existing and Planned Land Use Table in 5-year Stages
12
1
Figure 1. Location Map and 2030 Regional Development Framework Planning
Area, City of Eden Prairie
A: 1 i.:' 1 Hopkins-
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13
Figure 2. Regional Systems, City of Eden Prairie
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14
1
Figure 3. Existing Land Use, City of Eden Prairie
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.; EXISTING LAND USE MAP
„. — _ Figure 3.1
, —
EPSN COMPREHENSIVE PLAN UPDATE 2007
PatilRIE Dec.2007
15
Figure 4. 2030 Land Use Plan, City of Eden Prairie
•
Source: City of Eden Prairie; Metropolitan Council
r—I Rural Residential.10Units/Acre Indu5triai =PuhIicOuasi-Pubhc Airport Property
Q Low Density Residential 1 2.5 Units!Acre =Neighborhood Comrnercie =Golf Course —MUSA line
1:`=' I Medium Density reuicentiai2.5-10Units;Acrei Community Commercial Church?Cemetery Creek'''.
1711 High Density Residential 10-40 Units/Acre • Regional Commercial (J Open Water
=Principal Arterial
Office ®A.Minor Arterial
�Tom)Center I'-"°I Right-Of-Way
LJ Airport Idhth Park/Open Space =8 Minor Arterial 0 L1.5
hMajor Collector r
1 Miles=Minor Collector
16
Table 4 - City of Eden Prairie: Land Use Table in 5-Year Stages Existing and Planned Land Use in Acres
Density Range 2007 2010 1 2015 2020 2025 2030 Change
Within Urban Housing Units/Acre (existing) 2000-
Service Area Minimum Maximum 2030
Residential •
Low Density 1.0 2.5 5514.81 5651 5788 5925 6062 6199 685
Medium Density 2.5 6.7 1,334.06 1336 1341 1349 1360 1372 38
High Density 6.7 17.4 175.33 180 188 199 214 221 46
Mixed Use
Town Center 40 75 0 5 25 48 72 114 114
Undeveloped 685 548 411 274 137 0 0 i
Regional Com 413.71 415 417 419 424 430 17
Community 90.41 90.41 90.41 90.41 90.41 90.41 0
Commercial
Neighborhood Com 69.09 69.09 69.09 69.09 69.09 69.09 0
Undeveloped 17 15 13 11 6 0 0
Office 469.19 474 489 509 534 " 564 ' 95
Undeveloped 95 90 75 55 30 0 0
Industrial 1,3-17.10 1.323 1331 1339 1349 1359 ., 42
Undeveloped - 42 ..36 , 2,8 20 10 0 • 0
Airport 548.85 548.85 548.85 548.05 548.85 548.85 0
Airport Safety 244.82 244.82 244.82 244.82 244.82 244.82 0
Park/Open Space 3272.55 3272.55 3272.55 3272.55 3272.55 3272.55 0
Public/Quasi- 502.78 502.78 502.78 502.78 502.78 502.78 0
Public
Golf Course 525.77 525.77 525.77 525.77 525.77 525.77 0
Church/Cemetery 216.94 216.94 216.94 216.94 216.94 218 1
Undeveloped
Water 1180.66 1180.66 1180.66 1180.66 1180.66 1180.66 0
Right-of-Way 3127.44 3127.44 3124.44 3127.44 3127.44 3127.44 0
Total 20,034 20,034 20,034 20,034 -20,034 20033.70 1,038
Outside Urban Minimum Maximum Existing 2010 2015 2020 2025 2030 Change
Service Area lot size lot size (2007) 2000-
2030
Low Density 10 acres 174 174 174 174 174 174 0
Parks Open Space 130 130 130 130 855 1711 1581
Undeveloped 1581 1581 1581 1581 856 0 0
Water 509 509 509 509 509 509 0
Outside Musa 2394 2394 2394 2394 2394 2394 1581
Total
CITY TOTAL 22,428 22,428 22,428 22,428 22,428 22,428 2,619
17
_ _
CITY COUNCIL AGENDA
DATE:
SECTION: Reports of the Community Development Director October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION:
Janet Jeremiah Community Recommendations for funding Social Services ITEM NO.: XIV.C.2.
Development Director Providers for 2010/2011
Molly Koivumaki, Manager
Housing& Community Services
Requested Action
Move to: Approve funding recommendations made by the Human Services Review Committee for
social service providers for 2010 and 2011.
Background
The Human Services Review Committee, comprised of staff from Police, Park&Rec, Human
Services, Office of the City Manager and Community Development made the funding
recommendations listed below based on the review of written proposals, presentations, past
performance by social service providers, and budget direction from the City Council.
2007 2008 2009 2010-2011 2010 2011
Program Funding Funding Funding Request Recommended Recommended
PROP $32,000 $30,000 $30,000 $61,360 $31,000 $31,000
Teens Alone $12,000 $13,000 $13,000 $26,780 $13,500 $13,500
Storefront $10,000 $10,000 $10,000 $20,000 $10,000 $10,000
Family&Children's
Services* $16,380 $8,100 $8,100
YMCA $25,000 $25,000 $25,000 $50,000 $25,000 $25,000
Meals on Wheels $5,000 $6,000 $6,000 $20,000 $10,000 $10,000
Senior Outreach $27,865 $28,980 $28,980 $62,099 $30,000 $30,000
HSSC $23,727 $25,200 $25,927 $53,000 $26,500 $26,500
Family Center Plus $13,570 $14,000 $14,000 $30,000 $14,000 $14,000
Total $165,542 $160,280 $161,007 $323,239 $160,000 $160,000
*Family&Children's Services did not apply for funding for the 2010-2011 budget cycle
Attachments
• Applications
• Summaries
Requests for Proposals for Human Services
in the City of Eden Prairie
2010-2011
APPLICATION CONTENT
A. Cover Page
Complete the attached Provider Information Form.
B. Program
On a separate page,provide information regarding your program understandable to the general
audience. The information should respond to each category listed below and should focus on the
impacts your service will have on Eden Prairie residents. Please type the name of your program
at the top of the page and list each category followed by a response. Use additional space if
necessary to fully explain the "outcomes" category listed below.
• Summary • Describe the service, its goals, and the agency's philosophy
about the service.
• Need • Provide evidence of the need for service.
• Describe how the service addressed a Priority Service Area.
• Target Population • Describe target population, admission's criteria, and number
of persons to be served. Be specific about how many Eden
Prairie residents have benefited from your service.
• Indicate the total number of(unduplicated) residents served
in previous years.
• Work Plan • Briefly describe the plan for delivering your service to our
community.
• Service Costs • Describe the cost of delivering the service on a per unit
basis. How is the unit of service cost determined, i.e. one
hour of counseling=one unit of service?
• Outcomes • How are Eden Prairie client outcomes evaluated? Show
evidence from the prior year stating the effectiveness of your
service in meeting its goals.
• Describe the methods used to evaluate client progress.
• Include evidence that you obtain and utilize feedback from
clients and others to improve your service.
• Facilities • List the service sites and their locations.
- 1 -
PROVIDER INFORMATION
Applicant Organization: PROP (People Reaching Out To Other People)
Address: 14700 Martin Drive, Eden Prairie, MN 55344
Person Preparing Application: Anne Harnack, Executive Director
Telephone Number(s): _952 937-9120 x 110
E-Mail anneh(a,propfood.org
Type of Organization: Public X_Non-Profit For-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Priority Service Area Funding Request
Family and Children Support Services $ 61,360
Senior Services $
Youth Services $
Total Request $ 61,360
I certify to the best of my knowledge that all information provided in this application is correct and
complete. I also certify that I am authorized as the agency's representative to give these assurances
and to submit this application.
AUTHORIZED SIGNATURE
Signature
_Executive Director _7/14/09
Title Date
- 2 -
B. PROGRAM
PROP is the only nonprofit multi-service agency providing services to residents for basic need support in
Eden Prairie. PROP provides programs to meet the human service needs of local residents. Specifically,
PROP addresses homelessness, medical concerns, food needs, youth scholarships,utility support,
transportation assistance and other services to prevent ongoing and future crisis. In addition, PROP voids
the gap for children with school supply needs and implements a holiday giving program for our most
needy residents. PROP is committed to working with residents to gain or regain self-sufficiency. The
mission of PROP is to compassionately provide our neighbors in need with food and financial
assistance and to provide support toward self sufficiency.
Summary
The goal of PROP services is to ultimately assist individuals and families in becoming self-reliant. As a
volunteer run organization, PROP takes pride in the 110 volunteers who ensure daily service to the
community. In 2008, PROP benefited from over 9,500 volunteer hours that supported PROP's mission
and the needs within the community. Although PROP is a professionally led agency, with a full time
director and 5 part-time staff, it is dependent upon its volunteers. In order to be successful in lifting
residents up out of reliance and bridging the gap from crisis to successful living PROP depends on
volunteers to support the achievement of clients reaching individual and family goals.
Need
In the first half of 2009, PROP has seen 126 new families, those that had never accessed services before.
The majority of requests were primarily families with children that do not know where to turn. The needs
of residents are great, often stemming from unemployment issues that may grow into the need for basics
such as housing, food, diapers,utilities and medication. Many often stating that previously, they had been
a regular donor to PROP but due to unforeseen circumstances now find themselves in need. PROP's goal
is to work with these families to first respond to their basic needs, then provide resource information,
partner with them to create a plan and support their steps toward independence. Those that receive
financial assistance are required to participate in a goal and accountability plan.
In 2008, PROP served nearly 1000 families, a 400% increase over the past eight years. PROP's food
shelf serves over 100 families each week. In order to do this, PROP depends on a minimum of 12
volunteers daily to ensure its operation. Request for services such as support to prevent foreclosure or
eviction continues to rise. In 2008, PROP served 139 households to prevent homelessness and already
since June of 2009, PROP has serviced 98 households with this need. PROP's service to residents is
implemented by paid staff and supported through trained volunteers.
In order to capture the data for services and adjust programming to remain with PROP's mission,
volunteers are utilized for data entry, client follow up, record keeping and financial processing. As the
need for services increase, so does the need for additional volunteers.
Target Population
All residents of Eden Prairie qualify for PROP services when there is an identifiable need. The use of the
food shelf in particular is based on individual circumstances of a client or potential client. All new clients
go through an intake process with a staff person and each need is assessed followed with a plan and
additional resources. The goal is to assist with regaining independence. A trained volunteer will then
follow up with each client within six months of first service and continuously to ensure accessing of other
resources and accountability. The primary message and support is to assist families in returning to self-
reliance.
- 3 -
In considering financial assistance, clients are expected to partner with PROP staff to create a plan for
independence and stability. Follow up, accountability, support, and action steps are monitored to ensure
that the help will provide stability. PROP partners with clients for a few months at times, to offer support
and promote independence rather than dependence. Financial support is only offered when there is
agreement to set and work toward self-reliance goals and when there is a realistic plan to regain and
sustain independence.
Currently, PROP carries over 1000 active households receiving services. In 2008, PROP filled 4246
(unduplicated) food orders serving 15,300 (duplicated) individuals. In addition, PROP offered the follow
support (unduplicated):
37 medical/dental grants
62 households received utility assistance
139 families received housing support
178 units of transportation support was given
665 students received backpacks and school supplies
649 children and seniors received holiday gifts.
Work Plan
Volunteers remain essential to PROP's success in offering services within the community. In order for
processes to be developed, data measured, and outcomes to be revealed, PROP depends on its Operations
Manager to ensure processes, volunteer training, and results for services given. In addition, PROP
depends greatly on its Volunteer Coordinator to recruit, screen, and train 110 regular volunteers. The
Volunteer Coordinator is also responsible for recruiting additional 50-75 volunteers for annual programs
such as the school supply drive and holiday program. PROP must have these two positions to ensure its
operations and appropriate response to residents needs.
Service Cost
In order to ensure that PROP remains a volunteer run organization and to prioritize the recruitment,
screening and training of volunteers, PROP needs support for the positions of Volunteer Coordinator and
Operations Manager. This request includes 25 hours a week for the Volunteer Coordinator position at
$16.00 per hour, for two years and 10 hours of the 32 hour a week Operations Manager position at$19.00
per hour, over a two year period.
The Volunteer Coordinator support of 25 hours per week, for two years is $41,6000. The Operation
Manager support of 10 hours per week, for two years is $19,760. With the total request for 2010 and
2011 totaling $61,360.
Outcome
PROP staff and volunteers under the direction of the Operations Manager will ensure that data is
gathered, entered and distributed effectively and properly. PROP's Executive Director and Financial
Services Coordinator ensure the follow up to financial services through said processes. Qualified and
trained volunteers support direct service staff in following up with clients, accountability and outcomes.
This is implemented through PROP's database, client surveys, and follow up calls to learn the success of
PROP's services. Through phone calls, emails and client visits, staff and volunteers get requested and
unsolicited feedback on the impact of PROP services. The following are just a few quotes given to staff
and volunteers regarding the services received.
"This is just a small donation but it is all I can do at this time. Thank you so very much for your past
service to me"
- 4 -
"I want to tell you that I appreciate your help...for my situation...and things will get better again for me.
Thank you."
"Glad to say I'm finally getting started on the loan for rent given to me this past March. I'm only
working part time so this support really helped."
"For all of you at PROP, we thank you daily for the kindness and support you have shown us these last
six months. There are no words... we will continue to pass your goodness on..."
The Executive Director of PROP reports outcome data, client, volunteer and staff feedback to the PROP
Board of Directors and makes recommendations for adjustments or changes in services regarding
community need. The Board of Directors works closely with the Executive Director to evaluate trends
and adjust services to create a better impact not only on individuals and families but the community as a
whole.
Facilities
PROP is located at 14700 Martin Drive, Eden Prairie, MN
C. PROGRAM NARATIVE
Proposed Services
PROP is seeking support for its Volunteer Coordinator position and a portion of its Operations Manager
position. These positions are essential for PROP to continue to provide the following services: Housing
Support/Stability, Food Shelf, Utility Support, Medical/Dental help, Short-term Case Management, Youth
Scholarships, School Supply Drive, Gardening Program, Holiday Project, Transportation Assistance and
Emergency Financial and Sustainability help.
Service Needs
PROP needs volunteers in order to offer the above services within the community. The Operations
Manager utilizes volunteers to ensure data entry, financial support, administration assistance, and other
initiatives that recognizes PROP donors and community support. The Volunteer Coordinator is essential
in recruiting, screening and training volunteers. PROP has over 15 different volunteer positions that are
covered by the use of 110 regular and 50-75 "seasonal"volunteers. In order to continue services, PROP
must constantly recruit volunteers and train for each specific specialty area. In addition, volunteer
training, support and outreach are ongoing processes.
Target Population
PROP's Target population for service recipients are those community members that are unable to meet
the basic needs of their families. In addition, this population may include those who are experiencing
temporary hardship or unexpected crisis and need financial support to avoid homelessness, receive help
with medications or transportation, utility assistance and other needs that prevent families from thriving.
The Target populations to ensure ongoing services are community members that have skills and can offer
support for PROP's services and operations which may include: office support, client intake, client
screening, receptionist, food delivery, food order processing, stocking shelves, monitoring pantry, data
entry, financial support, community events, seasonal programs, and other needs as they arise.
Service Costs
PROP receives financial donations from the community as well as funding grants for specific programs
such as housing, medical and utilities. The proposal costs include 25 hours for the volunteer coordinator
position and 10 of the 32 hours for the operations manager. The Volunteer Coordinator support of 25
- 5 -
hours per week, for two years is $41,600. The Operation Manager support of 10 hours per week, for two
years is $19,760. Total request for 2010 and 2011 totaling $61,360.
Staff& Organizational Information
PROP has one full time executive director, an operations manager working 32 hours a week, volunteer
coordinator 25-30 hours weekly, emergency services coordinator at 30 hours a week and two client intake
specialists together equaling 40 hours per week.
Outcomes
Client data gathered including goals met are indicated through the systems described above. The
sustainability of PROP's services for nearly 40 years is proven through the hard work and dedication of
our volunteers. It is this support that allows for service delivery and response to the community in need.
PROP can provide service and outcome data including volunteer roles and hours of service
- 6 -
PROP 2009 BUDGET
SUMMARY OF INCOME AND EXPENSES
PREPARED NOVEMBER 2008
CALENDAR 2008
Y.T.D. PROJECTED 2009
OCTOBER ANNUAL BUDGET BUDGET
INCOME:
CASH CONTRIBUTIONS:
Individuals 67,266 94,100 85,000 85,000
Organizations 36,455 49,500 20,000 50,000
Corporate 43,355 38,200 25,000 34,500
Faith Based 28,098 34,500 19,000 35,000
Other 3,991 4,200 12,000 1,000
Total Cash Contribuions 179,165 220,500 161,000 205,500
GRANTS:
Corporate,Foundation,Civic 133,500
Agency 105,500
City of Eden Prairie 24,000
Hunger Solutions 10,000
Total Grants 130,942 158,700 133,000 273,000
OTHER:
Client Loan Repayments 7,199 8,000 10,000 5,000
Interest Income 2,727 4,000 2,000 4,000
TOTAL INCOME 320,033 391,200 306,000 487,500
GENERAL&ADMINISTRATIVE EXPENSES:
Salaries and Payroll Taxes 68,389 71,100 69,600 103,600
Employee Benefits 0 0 0 10,800
Information Systems,Equipment&Services 861 1,300 5,400 18,200
Consulting Fees 7,793 11,700 5,000 12,500
Office-Supplies_- - - -: -4;86-3 t- 5,800 - 3 000 7,350 -fi
Postage 2,900 3,300 4,000 2,500
Printing 3,189 3,600 3,000 4,100
Telephone/Internet 7,032 8,200 3,000 1,900
Technology Services 0 0 1,000 6,800
Insurances 2,280 3,100 1,700 3,300
Payroll Services 1,174 1,500 1,300 2,400
Advertising/Marketing 469 1,000 1,800 5,000
Staff Professional Development 1,270 1,300 850 3,000
Volunteer Development/Recognition 2,287 2,500 1,000 3,000
Mileage Reimbursement 1,329 1,500 400 3,000
Dues&Subscriptions 1,065 1,100 500 1,500
Miscellaneous Expenses 0 0 2,900 2,000
Sub-Total 36,512 45,900 34,850 76,550
TOTAL GENERAL&ADMINISTRATIVE 104,901 117,000 104,4501 190,950
•
PROP 2009 BUDGET
SUMMARY OF INCOME AND EXPENSES
PREPARED NOVEMBER 2008
Page 2
CALENDAR 2008
Y.T.D. PROJECTED 2009
OCTOBER ANNUAL BUDGET BUDGET
CLIENT SERVICE EXPENSE:
FINANCIAL ASSISTANCE:
Salaries and Payroll Taxes 32,844 55,900 54,600 109,100
Employee Benefits 0 0 0 5,400
Rent/Mortgage 60,927 66,700 70,000 75,000
Utilities 22,104 29,000 15,000 30,000
Medical/Dental 7,005 5,900 3,500 6,900
Taxi Fare 3,832 5,000 7,800 5,000
Emergency Shelter 2,426 3,200 0 3,700
Auto Expense 1,578 1,900 2,000 3,000
Bus Tickets 1,349 1,700 0 2,400
Youth Scholarships 1,524 1,600 300 2,000
Furniture Delivery/Fees 510 700 3,000 1,500
Client Budget Workshop 0 0 0 1,000
Child Care Needs 461 500 1,500 500
Gasoline Certificates 394 400 0 500
Miscellaneous 438 0 3,500 450
_ Sub-Total ___ 102,548 116,600 106,600 131,950
TOTAL FINANCIAL ASSISTANCE 135,392 172,500 161,200 246,450
PURCHASED FOOD SHELF ITEMS 28,141 33,900 25,000 51,700
SEASONAL PROGRAMS:
Garden Project 50 4,000
Holiday Projects 1,600 2,600
School Supply Project 1,300 1,800
TOTAL SEASONAL PROGRAMS 1,318 2,950 5,900 8,400
TOTAL CLIENT SERVICE EXPENSES 197,695 265,250 246,700 306,550
EXCESS(DEFICIT)IN INCOME vs EXPENSES 50,281 64,850 9,450 -10,000
I
Teens Alone Request for funding from the City of Eden Prairie, 2010 and 2011
Table of Contents
Provider Information 2
Program Summary 3
Program Narrative:
The Teens Alone Service 4
Need 4
Target Population
5
Work Plan 5
Service Cost 5
StaffNolunteers 5
Facility 6
Outcomes 6
Presenting Problem List 8/9
2010 and 2011 Budget 10
Audit Attached
1
PROVIDER INFORMATION
Applicant Organization: Teens Alone, Inc.
Address: 915 Mainstreet Hopkins, MN 55343
Person Preparing Application: Lydia Kihm, Executive Director
Telephone Number(s): 952-988-4086
E-Mail lydiateensalone.orq
Type of Organization: Non-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Priority Service Area Funding Request
Family and Children Support Services $13,390 per year for two years
Total Request
$26,780
I certify to the best of my knowledge that all information provided in this application is correct
and complete. I also certify that I am authorized as the agency's representative to give these
assurances and to submit this application.
ig tu AUTHORIZED SIGNATURE
re
Lydia Kihm
Executive Director Date July 10, 2009
2
Program Summary:
Teens Alone is a Minnesota non-profit 501(c)(3) organization with nineteen years experience in
providing free and responsive crisis, counseling, and referral services to at-risk Eden Prairie
teens and their families. Teens, parents, school social workers, and police all contact Teens
Alone when teens are struggling with conflict with parents or peers, chemical use, anger, abuse,
pregnancy, truancy, school failure, or trouble with the law. Stabilizing family situations, keeping
teens engaged in school, and preventing runaway/homelessness are our key goals. Program
areas include One-on-One Youth Counseling, Prevention Groups, School and Community
Advocacy, and Parent/Family Counseling.
The Need for Teens Alone: Teens Alone "provides assistance and support for the healthy
development of youth and their families."
The National Institute of Mental Health (NIMH) reports that one in five of all young g people with
mental disorders are not receiving any treatment. A NIMH report states, "While they can require
significant time and investment, many prevention and intervention models are economically
efficient when compared to the cost mental health problems exact from youth, their families and
communities."
Teens Alone serves as a safety net for the Eden Prairie community and schools, addressing
teen/family conflicts before they escalate even further into teen homelessness, teen
pregnancy, truancy/school dropout, or juvenile justice system involvement.
Attached to this proposal is a list of"presenting problems"for at-risk Eden Prairie youth served
by Teens Alone.
Target Population: Eden Prairie teens and their families who reside in and/or attend school in,
the Eden Prairie School District.
Work Plan: Teens Alone is barrier free. Year-round services are at no cost to the client and
counselors meet teens and/or their families at school, in their homes, at the Teens Alone office,
or elsewhere in the community.
Service Cost: Based on direct service hours expended, the Eden Prairie community utilizes
one FTE counselor at a cost of$76,001.
Outcomes: Teens Alone tracks performance from:
• client data
• an evaluator who telephones clients whose cases have been closed thirty to sixty days
• tracking clients successfully reunified with their parents
• a biannual evaluation among school referrers.
Facilities: Counselors meet teens and/or their parents at the location of the client's choice; in
school, in home, at the handicapped-accessible Teens Alone office, or elsewhere in the
community.
3
Program Narrative
The Teens Alone Service: Teens Alone addresses the problem of underserved youth and
families by filling the prevention and early intervention niche in Eden Prairie. Teens Alone
serves as a safety net for the community and schools, addressing teen /family conflicts before
they escalate even further into teen homelessness, teen pregnancy, truancy/school dropout, or
juvenile justice system involvement.
Front line school support people are already understaffed and school programs are not
designed, nor expected to provide necessary in-home and in-community support. Medical-
model mental health services in our area have wait lists of six to eight weeks—an eternity when
a child and family are in crisis. Many of the parents whose teens we work with are too
overwhelmed to seek care for their child. Medical mental health services often struggle to
engage families of color, who form half of Teens Alone's clientele. Increasing numbers of
suburban teens and families lack insurance or have already met the caps on limited mental
health benefits. Finally, many teens needing ongoing counseling (sometimes due to various
family dysfunctions not of their own making) don't have a mental health diagnosis and thus do
not qualify for insurance-paid services. To prevent teens who are struggling from escalating into
homelessness, truancy, gang involvement, or other crises, the community must mount a prompt
prevention and early intervention response to all teens and families who need help.
Service Needs: Teens Alone has served the Eden Prairie community well since 1994. Last
year, counselors worked with 63 unduplicated Eden Prairie teens and 33 unduplicate Eden
Prairie parents. Several converging factors have led to rapidly increasing demand for Teens
Alone services. Today, almost 80% of families that use our service are uninsured. We are also
seeing an increased demand for services because:
• Youth and family issues are more complex and demanding.
• Partnering schools, which are facing continued budget cuts, use Teens Alone as a "first
call"for youth and family issues.
• Suburban demographics are changing to include more immigrant families, which have
unique needs around parent-child conflict plus language and cultural barriers.
• Our client population is increasingly racially diverse.
• Our counselors are spending increasingly more hours trying to piece together safe
shelter options, including trying to convince youth to "go into the city" to homeless youth
programs that are also over-capacity.
• Teen homelessness is an increasing problem in the suburbs.
Final FYE 09 client data is not yet available. From May 2008 through April 2009, Teens Alone
counseled 63 unduplicated Eden Prairie teens and 33 unduplicated Eden Prairie parents,
almost double the year before.
In Eden Prairie Teens Alone counselors (some numbers may be duplicated):
• Had clinical consultations regarding 46 Eden Prairie young people.
• Facilitated an in-school group for 22 young people
• Conducted outreach interviews with 31 Eden Prairie youth
4
Issues for which Eden Prairie teens and their parents sought counseling is enclosed in this
proposal. Teen housing crises were mentioned 17 times (most often clients have multiple
issues), abuse mentioned 13 times.
Teens Alone continues to be the lead agency for the West Metro Homeless Youth Force
The West Metro Homeless Youth Force is comprised of community leaders who are committed
to raising awareness and building community capacity to respond to the rapidly increasing
needs of west suburban teens and their families for crisis, counseling, shelter, and referral
services.
The Task Force conducted a needs assessment (found at www.teensalone.orq) and obtained
funding for the Plymouth Church Neighborhood Foundation to compile a Feasibility Study for
suburban homeless youth. The Eden Prairie community has been well represented by Kerry
Holtmeier-Hallee and Mary Keating (now retired), since the Task Force's beginning in 2006.
We continue to examine ways our community can support and house our homeless young
people, keep them in their home school, and hopefully, stop the slide into adult homelessness.
Teens Alone is also the only suburban voice on the Homeless Youth Action Group, a group of
homeless youth providers and Hennepin County homeless youth program managers, and the
Youth Services Network, made up of Executive Directors of Hennepin and Ramsey County
homeless youth providers.
Target Population: At-risk teens and their families who live in and/or attend school in the Eden
Prairie School District.
Work Plan: Three out of four Eden Prairie referrals for the Teens Alone service come from
counselors and social workers from Eden Prairie Central and High School. Teens Alone
counselors return phone calls by the next business day and are in Eden Prairie Schools on an
almost daily basis. In addition, a Teens Alone counselor provides walk in office hours every
Friday at the high school. He also co-facilitates a weekly support group, with a high school
social worker, for Gay Lesbian, Bisexual, and transgendered young people.
Service Costs: Based on number of direct service hours, the Eden Prairie community utilizes
one FTE counselor at a cost of$76,001.
Staff and organizational information:
Staff and Organization Information
• Lydia Kihm is the Executive Director of Teens Alone. Lydia is a graduate of Ohio
University and spent 15 years in management, marketing and marketing research.
Before joining Teens Alone in 1997, she was Development Director at Person to
Person in Minneapolis.
• Rob Ward is Teens Alone's Program Director. Rob has his Psy.D in Psychology. His
background includes working as a psychologist at a university mental health facility, ,
a psychotherapist for Family and Children's Service GLBT Counseling Program in
Minneapolis, and a mental health consultant for Minneapolis's Youth Diversion
Program's Health and Wellness Clinic.
• Wendy Epstein received her bachelor and is close to obtaining her master degree in
social work from the College of St. Catherine. Before joining Teens Alone, Wendy
5
was a youth and family counselor at Face to Face Counseling in St. Paul. She did
her internship with Hennepin County's Crisis Intervention Center and is bi-lingual in
English and Spanish.
• Christopher Ochocki earned a Masters of Arts in Mental Health Counseling from
Notre Dame College in Manchester, NH. Chris's background includes serving as a
counselor, a youth minister, and a youth summer camp counselor and manager.
• Beth Knoblauch has her M.A. in Educational Psychology from the University of
Minnesota. Prior to her work at Teen Alone, Beth worked as a counselor with
homeless mothers going through chemical dependency treatment and their children
in Honolulu, Hawaii and as a counselor for teen girls receiving treatment in
Minnesota. She also worked as a Program Manager for Lutheran Social Services
with homeless teen moms
Board members representing the Eden Prairie Community are:
• Central Middle School Counselor(and Eden Prairie Police Department Diversion
Coordinator) Randy Thompson
• Business owner and Eden Prairie resident Dana Brewer
• Accountant Heidi Horsch
• Accountant Joanne Finnegan
• Graphic designer Quinette Cook
Eden Prairie volunteers include:
• Retired Cargill employee and Eden Prairie resident John Loken, who has volunteered
hundreds of hours, bringing all client data in house, creating internal client reports, and
training staff.
• For several years, Eden Prairie resident Jody Russell has been Teens Alone's volunteer
webmaster.
Youth Advisory Board:
Teens Alone has a Youth Advisory Board (YAB) made up of representatives from the
four high schools we serve. This June, all Eden Prairie YAB members graduated so we are in
the midst of recruiting 09/10 members. YAB members provide peer-to-peer marketing.
Minnesota Student Survey results show that the vast majority of youth rate their peers as the#1
source of information about drugs, alcohol, and sex—higher than any other source, including
parents and school. Therefore it is incumbent upon Teens Alone to make sure young people are
the#1 source of information about Teens Alone.
Facility:
Most often, counselors meet young people and/or their parents in—school, in their home, or
elsewhere in the community. Occasionally, meetings are held in our Hopkins office.
Evaluation:
Thirty to sixty days after a case is closed, an evaluator calls both youth and parents and asks:
Did Teens Alone counselors help you learn Total
different ways to resolve family problems?
Yes 80%
Can you see an improvement in your
6
family relationships?
Yes
88%
Did a Teens Alone counselor return call w/in 24 hours?
Yes
98%
Would you say the services you received from Teens Alone
were:
Excellent 47%
Good
45%
In addition, Hennepin County tracks a performance target of family reunification (90% of Teens
Alone clients will be unified or reunified with their family). Teens Alone consistently exceeds that
target, never having fallen below ninety-seven percent.
In the 08/09 school year Teens Alone surveyed school referrers. One hundred percent of
referrers said they would use Teens Alone again. On a 1 to 4 point scale, with 4 being
"extremely satisfied," respondents rated the Teens Alone service a 3.7.
Teens Alone truly values its partnership with the City of Eden Prairie. Thank you for your
interest and support.
Sin rely,
L ' 6-111m
Executive Director
7
Eden Prairie Presenting Problems
Dates: 5/1/2008 thru 4/30/2009
Problem Description
Abuse School
Emotional/psychological/verbal 3 EBD 1
History of Abuse 4 Failing grades 13
Occurrence of domestic
I
assault 1 In need of special services 2
Occurrence of sexual assault 3 Learning disabled 3
Physical abuse 1 SARB 3
Physical neglect
parent/guardian 1 Suspended/expelled 1
Total 13 Teacher interaction 3
Truancy 5
Family Total 31
Family Communication Issues 20
Family Conflict 34 Youth
Family Transition 10 Adoption 1
Family Violence 2 Acculturation 4
Potential Family
Homelessness 3 Anger issues 13
Total 69 Anxiety 14
I
Authority issues 5
Housing Chemical use/abuse 9
Couch hopper 1 Conflict with Parents 29
Homeless 1 Dating relationships 20
Kicked out 5 Depression 15 I
Potential homeless 8 Financial 3
Runaway 2 Grief/loss 9
Total 17 Health concerns 2
Involvement with law 3
Other Moving/transition 11
Other 2 Peer relationships 15
Total 2 Pregnancy/suspected 2
Receiver Bullying /
Harassment 3
Problem Description Self-esteem 22
Parents Self-injury 5
Separation/divorce of
Acculturation 4 parents 8
Conflict between Parents 12 Sexual Health 8
Disapproval of peers 1 Sexual Orientation 22
High parental expectations 5 Suicidal 5
Marital Issues 6 Trauma 3
Overly strict or protective 2 Violent/abusive behavior 5
Parent chemical use/abuse 8 Total 236
Parent mental health 5
8
Parent Trauma 4
Parent
unemployment/finances 5
Poor or no communication 5
Total 57
9
1
i
1
I
TEENS ALONE 2010&2011 BUDGET
INCOME: 2010 2011
Firms and Organizations $185,585 $192,183
Individual&Family Contributions $53,489 $55,094
Fundraising Benefits $5,000 $5,150
Hennepin County $51,940 $53,498
FHPAP $22,500 $23,175
Local Collaborative Time Study $7,500 $7,725
City Governments $16,500 $16,995
School Districts:Community Ed $11,250 $11,588
Interest $1,289 $1,328
State of MN $5,000 $5,150
Hopkins School District In-Kind Office Space $15,099 $15,552
In-kind $1,000 $1,030
TOTAL $376,152 $388,467
I
EXPENSES
Executive Director $60,557 $62,374
Taxes and Benefits $17,122 $17,636
Secretary $13,865 $14,281
Grant Writer $2,500 $2,575
Case Manager $0 $0
Professional Development $200 $206
Board Development $0 $0
Special Projects $1,500 $1,545
Dues&Memberships $1,982 $2,041
Meeting Expense $700 $721
Travel $1,167 $1,202
Audit and Accounting $5,000 $5,150
Advertising and Public Relations $0 $0
Postage $2,163 $2,228
Printing $4,738 $4,880
General Liability and Board Insurance $3,035 $3,126
Office&Computer Supplies $7,440 $7,663
Contracted Counseling Services $220,040 $226,641
Telephone $3,600 $3,708
Financial/Shelter Assistance $0 $0
Equipment/Equipment Leasing $1,000 $1,030
Miscellaneous $450 $464
HSD Surcharge $8,345 $8,595
Youth Advisory Board $800 $824
Bank Charges $50 $52
Retirement contribution $4,800 $4,944
Total Expense $361,053 $371,885
In-kind
District 270 In-Kind Expense: $15,099 $15,552
In-Kind Other $1,000 $1,030
Sub-Total In-Kind $15,099 $16,582
TOTAL $376,152 $388,467
10
3
EXHIBIT A
TEENS ALONE, INC.
STATEMENT OF ACTIVITIES AND CHANGES IN NET ASSETS
FOR THE YEAR ENDED JUNE 30, 2008
Temporarily
Unrestricted Restricted Total
Support and Revenue:
Grants and Contributions $ 221,489 $ 159,352 $ 380,841
Government Grants and Contracts 133,303 - 133,303
Special Event 4,974 - 4,974
Interest Income 4,219 - 4,219
Satisfaction of Program Restriction 18,515 (18,515) -
Total Support and Revenue 382,500 140,837 523,337
Expense:
Program Services 340,090 - 340,090
Support Services:
Management and General 29,308 - 29,308
Fundraising 28,684 - 28,684
Total Support Services 57,992 - 57,992
Total Expense 398,082 - 398,082
Change in Net Assets (15,582) 140,837 125,255
Net Assets-Beginning of Year 149,517 - 149,517
Net Assets-End of Year $ 133,935 $ 140,837 $ 274,772
The accompanying Notes to Financial Statements
are an integral part of this statement.
-2-
•
• EXHIBIT C
TEENS ALONE, INC.
STATEMENT OF FINANCIAL POSITION
JUNE 30, 2008
ASSETS
Current Assets:
Cash $ 172,947
Grants and Contracts Receivable 79,614
Total Current Assets 252,561
Grants and Contracts Receivable 65,838
TOTAL ASSETS $ 318,399
LIABILITIES AND NET ASSETS
Current Liabilities:
Accounts Payable $ 29,227
Retirement Plan Accrual 14,400
Total Current Liabilities 43,627
Net Assets:
Unrestricted 133,935
Temporarily Restricted 140,837
Total Net Assets 274,772
TOTAL LIABILITIES AND NET ASSETS $ 318,399
The accompanying Notes to Financial Statements
are an integral part of this statement.
-4-
Teens Alone Eden Prairie Youth Presenting Problems* FYE 09
Dates: 7/1/2008 thru 6/30/2009
Abuse Parents
EmotionaV s chol Youth
P Y ogicaVverbal Acculturation 4
History of Abuse Acculturation 4 3 Conflict between Parents 11 Anger issues Occurrence of domestic assault 4 Disapproval of peers 1 16
Anxiety 16
Occurrence of sexual assault
1 High parental expectations 5 Authority issues
Physical abuse 2 Marital Issues
7 1 Bullying 1 Physical neglect parent/guardian 1 Overly strict or protective 2
Total Chemical use/abuse 12
1 Parent chemical use/abuse 7 Conflict with Parents
Family 12 27
Parent mental health 4 Dating relationships
Family Communication Issues 24 Parent Trauma 17
Family Conflict 3 Depression 17
39 Parent unemployment/finances 5 Eating disorder/body image 1
Family Transition 10 Poor or no communication
5 Financial 3
Family Violence 1 Total
54 Grief/loss 12
Potential Family Homelessness 3
Total Health concerns 2
77 School
Involvement with law 2
EBD 1 Moving/transition son 12
Failing grades 12 Peer relationships
Couch hopper 1 In need of special services 2 1 1
Homeless Pregnancy/suspected 1
1 Learning disabled 3 Receiver Bullying/Harassment
Kicked out 5 SARB 5
Potential homeless 2 Religious/spiritual 1
16 Suspended/expelled 1
Runaway Self-esteem 21
3 Teacher interaction 4
TotalSelf-injury
26 4
Truancy 6 Separation/divorce of parents 7
Total
31 Sexual Health 7
Other 1
Total Sexual Orientation 29
1
Suicidal 4
Trauma 2
Violent/abusive behavior 5
Total 246
*most young people reported more than one "presenting problem"
Teens Alone Demographics for Eden Prairie FYE 09
Begin 7/1/2008 End 6/30/2009
Age # Ethnicity Agency Median
12 2 African American 1 1% 13%
13 1 Asian or Pacific Islander 3 4% 4%
14 10 Caucasian 53 79% 51%
15 16 Hispanic 2 3% 16%
16 15 Multi-racial 6 9% 11%
17 15 Native American or Alaskan 1 1% 1
18 8 Other 1 1% 4%
Total 67 Total: 87
Median 15.9
Gender Eden Prairie Parent Clients
Female 40 60% Central Middle 6
Male 26 39% Eden Prairie High School 21
Transgender 1 1% 27
Total: 67
PROVIDER INFORMATION
Applicant Organization: The Storefront Group
Address: 6425 Nicollet Avenue South, Richfield Minnesota 55423
Person Preparing Application: Jennifer LM Gustafson
Telephone Number(s): 612-861-1675
E-Mail jen.gustafson@storefront.org
Type of Organization: Public X Non-Profit For-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Priority Service Area Funding Request
Family and Children Support Services $
Senior Services $
Youth Services $ 20,000
Total Request $ 20,000
I certify to the best of my knowledge that all information provided in this application is correct and
complete. I also certify that I am authorized as the agency's representative to give these assurances
and to submit this application.
AUTHORIZED SIGNATURE
Signature
Title Date
- 2 -
Table of Contents
Provider Information .Cover Sheet
Table of Contents Page 1
Program Summary Page 2
Program Narrative Pages 3 —4
Proposed Service Page 3
Service Needs Page 3
Target Population .Page 3 —4
Work Plan Page 4
Service Costs Page 4
Staff and Organization Information Page 4
Outcome Evaluation Page 4
1
THE STOREFRONT GROUP
City of Eden Prairie Proposal—2010-2011
PROGRAM SUMMARY
1. SUMMARY: The Storefront Group offers specialized programs for high risk youth
that fosters healthy relationships between youth, family and community through
counseling, education, support services and referrals. The goal is to provide services that
keep youth at home in their own community, schools and families and working to become
positive, contributing members of the community.
2. NEED: Children and adolescents who experience emotional or social problems which
interfere with their normal growth and development need the community support and
guidance of specialized programs.
3. TARGET POPULATION: Youth from ages 5-18 and their families who are
experiencing problems which may involve them in the juvenile justice, child welfare,
chemical dependency or mental health system. In 2008 The Storefront Group provided
3,133 hours of service to 181 Eden Prairie residents with 30% of those being low income
individuals and families. The Storefront Group plans to serve 150-200 clients who will
receive approximately 3,000 to 3,500 hours of service each year.
4. WORK PLAN: All services in this proposal will be provided by existing programs
such as the Property Offense Program, the Youth Development Program, the Impact
Program and General Outpatient Services. Other programs at Storefront that continue to
serve Eden Prairie are Mental Health Case Management and Day Treatment services.
Staff will continue to meet with Eden Prairie school personnel, police personnel and
appropriate planning committees in order to ensure referrals to the programs and services.
5. SERVICE COSTS: Salary, benefits and expenses divided by number of hours in a year
(2080). Using this formula our cost per unit of service is $45 per hour.
6. OUTCOMES: Clients will define specific, individualized treatment goals. Treatment
goals will be evaluated by client and staff at termination. While we do not separate out
our client satisfaction survey by city the current results of our client satisfaction survey
show that 98% of our clients report they are making measurable progress toward the areas
they are focusing on at Storefront. In addition, for programs that target a specific problem
area such as truancy we evaluate the success of the intervention on improvement in
attendance and improving school performance. Currently, 98% of Storefront clients
report improvement in attendance and 95% report improvement in school performance.
We also look at recidivism rates for those young people who are referred through juvenile
justice. Currently the recidivism rate for youth who have participated in these programs
is 4%. This information is obtained through the Hennepin County Attorney's Office.
2
7. FACILITY: The Storefront Group, which serves Richfield and Bloomington, Edina,
Eden Prairie, St. Louis Park, Golden Valley, Wayzata and Hopkins operates out of a
building at 6425 Nicollet Ave. South in Richfield. Many services are provided off site at
various schools and community locations, as needed and whenever appropriate.
PROGRAM NARRATIVE
1. PROPOSED SERVICES:
Goals and Philosophy: The Storefront Group offers specialized programs addressing the
problems of youth and their families in the southwest suburban communities. Services
are designed to meet the needs of youth who are not being reached by other traditional
helping agencies. All programs and services foster healthy relationships among family
members and help clients achieve positive growth and development. The agency goal is
to provide services that foster school success by improving attendance, grades, and
behavior and functioning in the school. In addition, we work to keep youth at home with
their own community, schools and families.
Services: The Storefront Group's services include assessments, counseling, education,
support services and referrals for youth and their families in the South and West
Suburban area. Storefront's main office is located in Richfield, however services are
offered off-site at schools and various community locations. Office hours are weekdays
with both day and evening hours. Youth are referred by police, court services, schools,
agencies, and families for personal, family, legal, school or chemical problems. In
addition to early intervention and treatment services with high risk youth, The Storefront
Group also provides prevention/education programming in areas such as: violence, drug-
use/abuse,parenting, diversity, truancy, and sexuality.
2. NEED: Many children and adolescents experience emotional or social problems
which interfere with their normal growth and development. These problems may be a
response to stress or pressure; a result of some emotional trauma, or a behavior that is
creating negative consequences for the adolescents and their family. The Storefront
Group offers mental health resources and general support for children, adolescents and
families who might not normally have access those services.
3. TARGET POPULATION: Any youth 18 or under who lives in the South and West
Suburban area, including Eden Prairie, and his/her family. The focus of the program is
youth from ages 5-18 who are experiencing problems which may involve them in the
juvenile justice, child welfare, chemical dependency or mental health system. Prevention
and support programs target all community youth and families. The Storefront Group
generally serves about 150 to 200 Eden Prairie residents per year.
Admission and Services: All clients receive an intake assessment in order to develop a
personalized treatment plan, with individual goals. In keeping with the agency mission,
client goals not only help resolve problems but promote positive growth and
3
development. Services provided by the agency, to help clients achieve their treatment
goals include the following: individual, group, family counseling, support and guidance
counseling services and educational programs for youth and their families. In addition,
agency staff work with all other components of the human services system to ensure the
effective delivery of necessary services to youth and their families in order to help them
achieve their maximum potential.
4. WORK PLAN: All services in this proposal will be provided by existing programs
such as the Property Offense Program, the Youth Development Program, and the Impact
Program. Staff meet with Eden Prairie school personnel, police personnel and
appropriate planning committees in order to insure referrals to the programs and services.
5. SERVICE COSTS: Our cost per unit of service is $45 per hour.
6. STAFF AND ORGANIZATION:
The Storefront Group has been providing counseling and support services for children,
adolescents and families since 1972. The Storefront Group programs are staffed by
Masters trained therapists/social workers or Bachelor level counselors/social workers
with at least 5 years experience. The program supervisor has 5+years experience and is a
Licensed Marriage and Family Therapist. The manager of the program is a Licensed
Social Worker. The director of the program is a Licensed Psychologist. Staff receive 4
hours per month of consultation with a licensed professional. All staff receive on-going
training in diversity issues, as well as ongoing training in current mental health issues
both from inside the organization and also outside the organization. Supervisors,
Managers, Directors and Consultants work regularly with staff to monitor and maintain
the highest level of service.
Facility: The Storefront Group, which serves Richfield and Bloomington, Edina, Eden
Prairie, St. Louis Park, Golden Valley, Wayzata and Hopkins operates out of a building at
6425 Nicollet Ave. South in Richfield. Many services are provided off site at various
schools and community locations, as needed and whenever appropriate.
7. OUTCOME EVALUATION
Objectives: At intake each client receives an assessment that measures their current level
of functioning and establishes specific, individual treatment goals. At completion of
services clients and staff measure overall functioning and level of achievement of
individualized goals.
Evaluation Methods: All client outcomes are measures that assess whether or not there
has been an increase in pro-social behaviors and decrease in risk behaviors with overall
achievement of client individualized goals. Our agency goals of creating productive
citizens means that we want to increase and strengthen assets, as well as decreasing
harmful, or "risk" behaviors. Agency wide client satisfaction surveys help us to work
4
toward improving services, as well as a general assessment of the level of achievement of
individual goals. In addition, for programs that target a specific problem area will
evaluate progress in that specific area such as truancy, recidivism rates, and school
performance.
5
PROVIDER INFORMATION
Applicant Organization: Southdale YMCA
Address: 7355 York Ave. So. Edina, MN 55435
Person Preparing Application: Robert Couillard
Telephone Number(s): 0) 952-897-5462 or C) 952-334-1209
E-Mail rcouillard@ymcampls.org
Type of Organization: Public X Non-Profit
For-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Priority Service Area Funding Request
Family and Children Support $50,000 over the two year period
Services
Crisis Services/Basic Needs $
Senior Services $
Other Emerging Needs $
Total Request $50,000
I certify to the best of my knowledge that all information provided in this
application is correct and complete. I also certify that I am authorized as the
agency's representative to give these assurances and to submit this application.
AUTHORIZED SIGNATURE
Robert CouilTarcf
Signature
Community Program Director July 15, 2009
Title Date
1
Southdale YMCA Eden Prairie Youth Programs
Summary
The mission of the YMCA of Metropolitan Minneapolis and the Youth
Development Program is to develop the total person — spirit, mind and body—
through character development programs that build strong kids, strong families
and strong communities. It is our belief that through this mission, we can
encourage positive development for youth and families in Eden Prairie. The
Southdale YMCA provides one full time, and one part time employee to provide
outreach for the Eden Prairie Community. The Southdale YMCA Youth
Development Programs have been serving youth, ages 12 to 18 years old for
over twenty five years in Eden Prairie.
We will continue to provide a supportive environment for youth and families in
Eden Prairie experiencing difficulties with self-esteem, relationships, academic
problems and other issues of concern to young people. We work hard to engage
these youth in school and during out of school time with positive experiences that
helps them grow and mature. We try to help youth through role models by
making positive connections with them and their relationships with peers and the
school. We are often used as a resource for families, counselors, teachers,
students, and community members to help them find ways to get themselves or
family members involved in positive activities. The YMCA also looks to help
youth build self-esteem and self confidence through leadership opportunities that
are provided through programming. Our relationship with students continues
beyond just the school year, and we work hard to get past students involved in
additional YMCA programs well beyond their time in School.
The Southdale YMCA currently provides guidance and activities to "low-income"
youth. About three quarters of the youth in our programs fit the United Way
guidelines for low-income families. We provide scholarships and cost-free
activities for these youth. We plan recreational and educational activities, build
self-esteem, provide a supportive group environment, provide activities and
experiences otherwise unavailable to these youth and are a positive adult role
model in the lives of the students we serve.
2
Need
We will continue to provide high quality programming to the City of Eden Prairie
including, but not limited to the following programs:
Y's Start: Y's Start is a youth development program offered after school at
Central Middle school for "at-risk" youth in 7th and 8th grades. The YMCA Y's
Start program is designed to provide opportunities for middle school youth to
become involved in service learning in their own communities under the
leadership of YMCA staff trained in a values-oriented approach to youth
development. Creating positive peer influences, learning relational development
skills and teaching assertiveness skills are all part of the program. The students
are identified by school teachers, counselors and school staff as at risk, and are
often not engaged in any structured activity. Central Middle School staff refers
students based on attendance, anti social behavior and negative attitude towards
school. During the past two years 164 students were served in this capacity.
Each summer five youth from the Y's Start program are given a personnel growth
opportunity to participate in a week long camping and canoeing trip into the
Boundary waters at the YMCA Camp Menogyn.
Leaders Club: Leaders club runs throughout the school year and is for teens
(7th_, grades) that are interested in leadership roles in their community and or
at the YMCA. Leaders Club is designed to improve leadership skills provide
community service, network with peers, provide social events and a place to
have fun. Leaders Club members do not need to have prior leadership
experience, it is a place to develop and enhance new leadership skills.
Through Leaders club and our close connections with the school district we have
over 35 Eden Prairie youth participating in our Camp Leadership program. This
program consists of Junior Counselors and Leaders In Training during the
summer at YMCA Day Camp Kici Yapi.
Youth in Government: YIG is a program for Junior and Senior High youth that
are interested in an experimental learning experience. The YIG program focuses
on the State Legislative, Judicial System or Media Experience. The Program
begins in October with weekly meetings to prepare for Model Assembly held in
January at the State Capitol. At the conclusion of Model Assembly, students
prepare for Model United Nations, which is held in March. During 2008 and 2009,
we had 29 students from Eden Prairie participate in Model Assembly and Model
United Nations.
School Time: We continue to provide support to students during the school day.
We work with EBD classrooms a couple of hours a week during free-time
sessions, assisting in planning field trips as well as an end of year overnight at
one of the YMCA camps run by the YMCA of Minneapolis. Additionally we work
with students in school on an individual need basis, providing guidance and
acting as a resource for additional programming. We will continue to work with
the EBD classrooms at Central Middle School (CMS) providing activities and field
trips that educational and recreational.
3
Target Population
We accept people regardless of their physical, mental or emotional state.
Although we realize our own limitations and boundaries, we do not exclude
anyone on the basis of ability, economics, gender, race, or religion. We serve
youth ages 12-18 in Eden Prairie. In efforts to reach more students, we continue
to work closely with target classrooms.
The Y's Start program participants are admitted to our program by referral from a
school faculty member, relative, friend, or they may refer themselves. The
amount and duration of services needed by each youth varies on a case-by-case
basis. While most youth are in and out after one session, others have been in the
YMCA program for a couple of sessions. This has helped us to have a better
understanding of the youth's behaviors and family background. The Youth In
Government and Leaders program look for all youth who are interested in
participating, learning, developing their leadership skills while expanding their
inner potential. The Minneapolis Association of YMCAs has taken a strict
approach to ensure that no one is discriminated against in our programming.
Work Plan
We take the initiative to find youth in need of help instead of waiting for the youth
to seek help in their schools and hangouts rather than exclusively at the YMCA
or in an office. This is an excellent prevention technique, as we often diffuse
issues before they escalate into a crisis. We have implemented the YMCA Core
Values — honesty, respect, responsibility and caring as well as the Search
Institute's 40 Developmental Assets into all of our programming and believe this
can be very beneficial to the Eden Prairie Community. Students participating in
the Y's Start program take a pre test to judge their feelings towards school and
post test once they complete the session to see if there is a difference in their
attitude towards school. Staff has cell phones that allow us to be contacted any
time, anywhere, and then we respond accordingly. Our business cards which
include our office and cell phone number are given to participants, their families
and school faculty so we can be reached whenever necessary.
Our Schedules are somewhat difficult to predict. Normally, we do keep regular
hours, Monday through Friday, with the exception of a retreat, youth overnight,
camping trips. Each week we try to keep a consistent schedule of when we are in
the office, meeting with students or working with staff. Our weekly schedules are
posted outside of our office door and given to staff at Central Middle School.
4
Service Costs
Projected Budget
2010 2011
Salary— FT $24,104 $24,706
Salary — PT $3,055 $3,340
Social Security and Benefits $4,986 $5,092
Admissions $2,625 $2,625
Program Supplies $350 $350
Program Food $850 $850
Contract Services $3,500 $3,500
Telephone $600 $600
Vehicle $10,100 $10,100
Mileage and Parking $250 $250
Dues Organizational $100 $100
Scholarship and Tuition $2,400 $2,400
Total Budget for Youth Programs in Eden Prairie - $52,920 $53,913
3947 total youth contact service hours (participants x hours involved in program)
was provide by the YMCA Youth Development Programs this past year.
912 hours of direct service will be provided by YMCA staff for Eden Prairie Youth
Programs per year based on numbers of hours from last year.
Year 2010 service hours cost per service hour by YMCA staff
$52,920 divided by 912 direct service hours = $58.02 per service hour
Year 2010 youth contact service cost per hour
4200 total youth contact service hours (participants x hours involved in program)
Looking to increase youth contact service hours by 253 from pervious year with
emphasis on increasing Leaders Club and Youth In Government participants.
$52,920 divided by 4200 youth contact hours = $12.60 per hour
Year 2011 service hours cost per service hour by YMCA staff
$53,913 divided by 912 direct service hours = $59.11 per hour
5
Year 2011 youth contact service cost per hour
4400 total youth contact service hours (participants x hours involved in program)
Looking to increase youth contact service hours by 200 hours from year 2010.
$53,913 divided by 4400 youth contact hours = $12.25 per hour
We are able to meet the needs of our program because of the generosity of the
YMCA Y-Partners Annual Support Campaign, The Y's Men Service Club and the
City of Eden Prairie. The Southdale YMCA would like to request $25,000 for
2010 and $25,000 for 2011 for a total of$50,000
Outcome Evaluation
The Youth Development Program has variety outcome objectives, the first is to
reduce the occurrence of destructive behaviors exhibited by participants and
secondly to enable youth to alleviate the personal and environmental conditions
that result in destructive behavior. Another important outcome objective is
building positive relationships with youth and helping them feel connected to the
school to reduce absences and to improve daily attendance.
Participant progress is evaluated and reported at the end each session of the
program and audited annually. Evaluation instruments include intake assessment
of the youth feelings towards schools and a post test to see if any positive
changes have occurred, staff observation, parent evaluations, referral information
and case records. The YMCA of Metropolitan Minneapolis has adopted the
United Way guidelines for statistical reporting, occurring four times annually, to
help us evaluate the program on a statistical and comparative level.
Teachers and students have told us that students look forward to days we are
there, and thus, they come to school (less truancy). Youth also know that we are
available to them whenever they need us and as a result, often come to us for
guidance and advice. Teachers often report that student's behavior and attitudes
have improved markedly since beginning in the program.
Facilities
Our office is currently located at Central Middle School. We use our office space
for groups, after school activities and meeting space. We often take students to
other facilities including the Southdale YMCA, YMCA Camps and off-site Field
Trips. We use a 14 passenger Mini Bus to transport our participants to and from
the Central Middle school.
6
PROVIDER INFORMATION
Applicant Organization: Meals on Wheels of Eden Prairie, Inc.
Address: P.O. Box 44334, Eden Prairie, MN 55344
Person Preparing Application: Lisa M. Toomey, Program Director
Telephone Number(s) Office: (952) 937-1478, FAX: (952) 934-1081
Type of Organization: Non-Profit
Email: ltoomey7@comcast.net
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas:
Priority Service Area: Funding Request:
Family and Children Support Services $
Crisis Services $
Senior Services $ 10,000
Transportation Services $
Other Emerging Needs $
Total Request $ 10,000
I certify to the best of my knowledge that all information provided in this application is correct and
complete. I also certify that I am authorized as the agency's representative to give these assurances
and to submit this application.
AUTHORIZED SIGNATURE
Signature
Program Director
Title Date
1
Meals on Wheels of Eden Prairie, MN.
PROGRAM SUMMARY AND NARRATIVE
Since Meals on Wheels is a small, limited program, we have combined the Program
Summary and Narrative.
Summary of Proposed Service
Meals on Wheels of Eden Prairie, Inc.delivers hot, nutritious meals to homebound
residents of Eden Prairie who are unable to prepare their own meals. One (1) part-time
staff person, the Director (who has not been paid since June 2008) and three (3)job share
kitchen coordinators and a very large pool of volunteers run the program. The clients are
primarily senior citizens, however there are no age restrictions and also include those
who are homebound as a result of injury, illness, recent hospital stay, or disability,
whether these conditions are temporary or permanent. Meals on Wheels of Eden Prairie,
Inc. helps clients remain independent and continue to live in their own home, while
providing daily nutrition to maintain good health. The service also provides a daily in-
home check on the welfare of the client. No person is excluded from this service because
of race, religion, gender, physical or mental disability, economic status, color, national
origin, age, marital status, sexual orientation, or lifestyle preference.
Need
In 1990 there were an estimated 1300 seniors in Eden Prairie; today there are well over
5000. And because of all the senior housing being developed in Eden Prairie, increased
life expectancy of the senior, earlier hospital discharges and more in-home care rather
than nursing homes, the senior population continues to grow. Another cause for concern
is the rising cost of this service. We have experienced a meal price increase every year.
We struggle to keep the costs of meals affordable for all clients. We are concerned about
our ability to meet the increased demand for meals. Funding from the churches has
dropped off considerably this year.
We have also established Adopt a Senior Program. This is primarily aimed at families to
obtain personal donations. Funding for some of our seniors has dropped and they find
themselves unable to pay for their meals. That is intolerable and that is the main reason
behind Adopt A Senior Program. Please see Addendum 2 for further explanation.
Target Population
The program serves Eden Prairie residents in need of meals. The only eligibility
requirements for the clients are that they live in Eden Prairie, they are homebound, and
are unable to prepare their meals. Meals are delivered weekly to approximately 52
seniors and disabled young adults. In 2008, 82 unduplicated people received meals from
our program for a total of 9,820 meals delivered during the year. Each year the amount
increases. Most clients are senior citizens,but we also serve families in crisis such as
young disabled adults with M.S., radiation and chemotherapy patients, oxygen deprived
clients and others recovering from broken bones and hip replacement surgeries.
2
Meals on Wheels of Eden Prairie, MN.
Work Plan
To receive services, potential clients or family members call the Meals on Wheels office.
The Program Director completes an intake sheet with all necessary client information and
provides pertinent information to the caller. Once set up, the meals begin within 4 - 5 days.
Volunteers who follow route instructions prepared by the Program Director deliver mid-day
meals Monday through Friday. All meals are prepared by Biaggi's Restaurant to provide
one-third of the minimum daily nutritional requirements for adults. Along with regular diets,
other meals are available to meet special needs of a client—for example: low sodium,puree
and mechanical soft. Our program also works closely with referring organizations, e.g.,
Metro Meals on Wheels, hospital social workers, Senior Outreach, PROP, Volunteers of
America and the Senior Center.
Service Costs
Clients are encouraged to pay$4.25 a meal. The program absorbs the cost of those who
pay less or are unable to pay. The program pays $3.75 a meal to our food vendor
Biaggi's. Other expenses include payroll, insurance, telephone, postage and office
supplies. The total cost per unit is $5.50.
Outcomes
The evaluation process includes communication with our food vendor and preparation of
menus. Thermometer testing of the meals and Client feedback on quality of service/food.
See Addendum 2, Page 5.
Staff and Facilities
The part-time Program Director works from an in-home office in Eden Prairie,under the
guidance of a Board of Directors. Much of the office equipment has been donated.
Meals on Wheels of Eden Prairie, Inc. is also a member of Metro Meals on Wheels. This
organization consists of 45 MOW organizations throughout a seven county area. All
Eden Prairie client meals are prepared by Biaggi's Restaurant and delivered to our
kitchen in St Andrew Lutheran by the Program Director where they are heated by our
kitchen coordinators. Churches currently delivering meals are St. Andrew Lutheran, Pax
Christi Catholic Community, Wooddale Church, Prairie Methodist and Eden Prairie
Presbyterian along with the Rotary Club, the Ingenix Corporation, GE Fleet Services, the
Eden Prairie Police and Fire Departments and Grace Church.
3
Meals on Wheels of Eden Prairie, MN.
ADDENDUM 1
MEALS ON WHEELS OF EDEN PRAIRIE, INC.
P.O. BOX 44334
EDEN PRAIRIE,MN 55344
(952)937-1478
Adopt A Senior Program
Adopt A Senior Program is a program sponsored by Meals on Wheels to enable seniors
to receive meals when they otherwise could not afford them. Occasionally, a senior will
"fall between the cracks" and be ineligible for aid while living on a limited income
(usually just social security). In these situations they find themselves unable to pay even
the subsidized rate of$2.65 a day for their meals. That is unacceptable and that is why
Adopt A Senior Program is beginning.
Nothing in life is free. That holds true even for non-profits. We must still pay for the
meals. For$35.00 a month or more a family, an individual, company or group can help
sponsor a deserving senior in our community. You can be assured that 100% of the
money donated to Meals on Wheels will go toward the purchase of our meals.
Meals on Wheels is a non-profit organization that delivers nutritious noon time meals to
homebound individuals. We enable people to remain independent and in their own
homes. While it is true that most of our clients are seniors, some are younger people with
special needs.
Would you like to take part in Adopt A Senior? How many times have you spent $35 or
more on just one meal? This money will go toward feeding a senior for one month! If
you are interested in our program please call me at: (952)937-1478.
This is one way to give back to the community you live in. And I bet you'll feel great!
Sincerely,
Lisa Toomey
Program Director, Meal on Wheels of Eden Prairie, Inc.
4
Meals on Wheels of Eden Prairie, MN.
ADDENDUM 2 - OUTCOMES
The evaluation process includes:
Thermometer testing of the meals:
• Meals are tested for both refrigeration and heating accuracy. Testing is done to make
certain that chilled food products are 45°F or below and that hot meals test at 165°F.
Several times a year the Program Director receives weekly meals to check for quality,
taste, and appearance as well as meal temperature.
Client feedback on quality of service/food:
• Clients are encouraged to call the Program Director if they have problems with meals
and/or service. Notices go out to the clients encouraging their feedback. Twice a
year an afternoon tea is held at Edendale Apartments. We have many clients that
reside there. The teas are a good way to get face-to-face feedback from the clients.
Once a year the Program Director personally delivers Blizzard Bags (bags full of non-
perishable food and other donated items) and visits with each client. This is also a
good chance for feedback.
Volunteer feedback on condition of client:
Volunteer drivers are trained and given instructions to call the Program Director
immediately if a client who has not canceled a meal is not home to receive a meal or if
they have a concern about a particular client. Some situations that have occurred:
• During food delivery a volunteer driver could not revive a client reclined in a chair.
The driver called 911 and police and medical support were dispatched to the home
immediately. The police informed the Program Director that the client had been
pronounced dead. Emergency contacts were notified.
• The Program Director calls the client and if no answer then contacts the emergency
contact to notify them of the situation. If the emergency contact cannot be located the
police are called to check the client's premises.
• Driver notifies Program Director that a client seems very disoriented. Attention is
needed and received with the help of the Program Director and the Senior Outreach
program.
• Recognizing symptoms of dementia, alcohol or unkempt clients who live alone; and
passing that information on to the Program Director and Senior Outreach program.
5
MEALS ON WHEELS OF EDEN PRAIRIE, INC. 2010 BUDGET
INCOME 75,000
EXPENSES:
Accounting 1500
Blizzard Bags 500
Kitchen Supplies 2200
Meal Expense 45000
Salaries &Wages 22000
Payroll Taxes 2000
Mileage 250
Postage & Delivery 200
Office Supplies 1000
Insurance 2500
Telephone 450
Dues & Subscriptions 125
Licenses & Permits 50
Marketing Materials 2300
Miscellaneous 450
Total Expense: 80525
PROVIDER INFORMATION
Applicant Organization: _Senior Community Services (SCS)
Address: _10709 Wayzata Boulevard, Suite 111
Person Preparing Application: _Adele Mehta, Director, Senior Outreach & Cargiver Services_
Telephone Number(s): _952-541-1019
E-Mail _a.mehta@seniorcommunity.org
Type of Organization: Public X_Non-Profit For-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Priority Service Area Funding Request
Family and Children Support Services $
Senior Services $30,742 (2010); $31,357 (2011)
Youth Services $
Total Request $ 30,742 (2010); $31,357 (2011)
I certify to the best of my knowledge that all information provided in this application is correct and
complete. I also certify that I am authorized as the agency's representative to give these assurances
and to submit this application.
AUTHORIZED SIGNATURE
Benjamin F. Withhhart
Signature
Director & CEO, Senior Community Services _July 15, 2009
Title Date
- 1 -
CITY OF EDEN PRAIRIE — 2010 - 2011 REQUEST
Senior Community Services' Senior Outreach Program
TABLE OF CONTENTS
Program Summary 3
Summary
Need
Target Population
Work Plan
Service Costs
Outcomes
Facilities
Proposed Service 4
Service Needs 4
Target Population 4
Work Plan 4
Work Plan (cont.) 5
Service Costs 5
Staff & Organizational Information 5
Outcome Evaluation 5
Outcome Evaluation (cont.) 6
Facilities 6
Proposed Eden Prairie Program Budget 7
2
CITY OF EDEN PRAIRIE — 2010 - 2011 REQUEST
Senior Community Services' Senior Outreach Program
SUMMARY—Senior Community Services' Senior Outreach program, providing counseling,
care/service coordination, and outreach services to frail senior citizens and their family members,
has served Eden Prairie residents for more than 20 years. The program goal is to assist older adults
to maintain their independence in the community, avoiding premature nursing home placement.
Staff meet with elderly residents in their own homes to help them (and their family members,
whenever possible) assess multiple needs, assist them in obtaining the most appropriate and cost-
effective combination of services, provide them and their families with individual and group support,
monitor their changing needs, and assign Senior Outreach volunteers as needed.
NEED— Between 1990 and 2000, the number of Eden Prairie residents over 65 grew by 71%, and
that number continues to grow dramatically—the fastest growing segment of the City's population.
Last year, Senior Outreach served 692 unduplicated Eden Prairie residents over 55 or their family
members. Of these, 149 frail elders received intensive, ongoing service to deal with serious chronic
problems such as social isolation, very low incomes, caregiving responsibilities, abuse or neglect,
mental or physical disability, and multiple losses. Caregivers are also in need of the individual
coaching/counseling that Senior Outreach offers family members to support and assist them in their
demanding role.
TARGET POPULATION — In 2010 the goal is to serve at least 600 - 700 residents, with at least 90
— 150 of these receiving intensive, ongoing service. The typical ongoing client is a low-income
woman in her 80's, with serious health problems, living alone or as a caregiver for her spouse. The
program helps frail elders to maintain their independence, preventing unnecessary nursing home
placement (in addition to human costs, nursing home costs average more than $56,000 annually).
WORK PLAN—Senior Outreach licensed staff meet with the older adult—and family whenever
possible—in the client's home. Together they assess individual strengths and needs. Staff then
help to tailor the most appropriate and cost-effective combination of service options and resources to
meet those needs, building a broad support network for the client, including formal resources (e.g.
Senior Center and in-home services) as well as informal local community resources. Each year,
Senior Outreach works with over 255 other programs to provide needed services to clients. The
program recruits, trains, and supervises a variety of volunteers (e.g. volunteer visitors, telephone
friends, and health insurance counselors). Services received by clients are monitored and modified
as needed. Staff also provide counseling for financial concerns, housing changes, health insurance
questions, depression, grief, and aging issues, and offer individual caregiver coaching as well as
caregiver education and caregiver support groups for spouses, adult children, and others in this role.
SERVICE COSTS—The unit cost of service to the City is $21.13 (cost divided by professional staff
hours spent with or on behalf of Eden Prairie residents) in 2010 and $21.55 the following year.
OUTCOMES—Outcomes are based on how well individual client goals are met. These outcomes
are based on a combination of client record reviews, client and family interviews, and caregiver
evaluations. In 2008, 98.0% of clients remained independent (goal: 85%) and 99% received other
valuable services (goal: 90%). In addition to the City of Eden Prairie, the results are evaluated
through site visits and annual program reviews by the United Way, the Program Review Committee
of Senior Community Services' Board, the Metropolitan Area Agency on Aging, and Hennepin
County. Senior Outreach has achieved high marks in all reviews.
FACILITIES—Staff meet in-home with clients, and office out of the Eden Prairie Senior Citizen
Center for serving Center participants, doing telephone work and record keeping, and coordinating
with City staff.
3
CITY OF EDEN PRAIRIE — 2010 - 2011 REQUEST
Senior Community Services' Senior Outreach Program
PROPOSED SERVICE — Senior Community Services' Senior Outreach program provides
counseling, care/service coordination, and outreach services to frail senior citizens and
their family members throughout suburban Hennepin County, and has served Eden Prairie
residents for more than 20 years. The program goal is to assist older adults to maintain
their independence in the community, avoiding premature nursing home placement.
Senior Outreach licensed social workers meet with frail elders— and their family
members whenever possible— in their own homes to help them assess multiple needs and
strengths. The staff then assists them in arranging for the most appropriate and cost-
effective combination of services and resources to fit their individual needs, and, as
appropriate, provides them and their families with individual counseling or coaching, group
support, monitoring for changing needs, and assigning Senior Outreach volunteers.
SERVICE NEEDS —As Eden Prairie residents "age in place," the number and percentage
of people over 65 continues to climb at a rapid rate. This is especially true for those over
85, the fastest growing segment of the population. In just 10 years, from 1990 to 2000, the
number of Eden Prairie residents over 65 grew by 71%. Last year, Senior Outreach
served 689 unduplicated Eden Prairie elderly residents or their family members. Of these,
149 clients received intensive, ongoing service to deal with serious chronic problems such
as social isolation, very low incomes, caregiving responsibilities, abuse or neglect, mental
or physical disability, multiple losses, and other difficulties in remaining independent.
Caregivers are also in need of support groups or the individual coaching/counseling
that Senior Outreach provides to family members to support and assist them in their
demanding role. Caregivers are offered an assessment of their own needs and then
support in setting goals to reduce stress and achieve or maintain balance in their lives.
This service has achieved national recognition through an award by MetLife and the Family
Caregivers Alliance.
TARGET POPULATION — In 2010 the goal is to serve a minimum of 600 - 700 residents,
with at least 90 — 150 of these receiving intensive, ongoing service. The typical ongoing
client is a low-income woman in her 80's, with serious health problems, living alone or as a
caregiver for her spouse. The program helps frail elders to maintain their independence,
preventing unnecessary nursing home placement (in addition to human costs, nursing
home costs average more than $56,000 annually).
Last year, of the frail elderly clients who received intensive professional services,
82% were women, half lived alone (with many of the remainder living in a caregiving
situation, 78% lived on low incomes (HUD "very low" category), and nearly 51% had
multiple serious physical or cognitive limitations. Over half of ongoing clients (54%) were
over 80 years old and over 11% were 90-plus.
WORK PLAN — Senior Outreach licensed staff meet with the older adult— and family
whenever possible — in the client's home. Together they assess individual strengths and
needs. Staff then help to tailor the most appropriate and cost-effective combination of
service options and resources to meet those needs, building a broad support network for
the client. This support includes formal resources, such as the Senior Center, adult day
program, financial programs, housing, medical services, and in-home help. Each year,
Senior Outreach works with over 255 other programs to provide needed services to
4
clients. The program also works with informal local community resources by enlisting the
help of churches, friends, neighbors, and volunteers. Senior Outreach recruits, trains, and
supervises a variety of volunteers, including volunteer visitors and telephone friends as well
as health insurance counselors, who take appointments at the Senior Center or go out to
elders who are homebound.
The outside resources that clients accept are monitored and modified as needed,
and clients are helped to apply for financial programs for which they qualify. Staff also
provide counseling for financial concerns, housing changes, health insurance questions,
depression, grief, and aging issues, and offer individual caregiver coaching, education
groups, and support groups for spouses, adult children, and others in this role.
SERVICE COSTS —The unit cost of service to the City is $21.13 (cost divided by
professional staff hours spent with or on behalf of Eden Prairie residents) in 2010 and
$21.55 the following year.
Senior Outreach is a cost-effective program in several ways: 1) Older adults can
remain in their own homes and apartments at a fraction of the yearly $56,000 cost of a
nursing home; 2) Frail elders are assisted in finding the most appropriate services at the
lowest cost; 3) Senior Outreach helps income-eligible clients gain access to County-, State-
and federally-funded programs, which are supported by local taxes, whether or not the
City's residents utilize the programs; 4) The program recruits, trains, and supervises local
volunteers to increase the amount of direct service to clients in need; 5) Senior Outreach
avoids duplication of service by working cooperatively with over 255 other programs; and 6)
Senior Outreach uses funding from the City of Eden Prairie to help leverage funding from
the United Way, Hennepin County, the Minnesota Board on Aging, and foundations. This
cooperative funding provides the cost-effective use of limited resources, the equitable
sharing of service costs, and the leveraging of more services than any one funding source
alone could provide.
STAFF AND ORGANIZATIONAL INFORMATION — Senior Outreach has been a
community-based service of Senior Community Services for 32 of its 57 years. The
program has served Eden Prairie residents for more than 20 years. Lee Ann Eiden and
Sandra Pranschke, both social workers licensed by the State of Minnesota, with extensive
experience in working with elders and caregivers, are the primary Senior Outreach staff
who serve clients in Eden Prairie. Adele Mehta, Director of Senior Outreach & Caregiver
Services and a licensed social worker, oversees the program. Kimberlee Bluhm, Director
of Medicare Health Insurance Counseling, oversees the work of the trained volunteers who
assist clients.
OUTCOME EVALUATION — Outcomes are based on how well individual client goals are
met. These outcomes are based on a combination of client record reviews, client and
family interviews, and caregiver evaluations. In 2008, 98.0% of clients remained
independent (goal: 85%) and 99% received other valuable services (goal: 90%). In
addition to the City of Eden Prairie, the results are evaluated through site visits and annual
program reviews by the United Way, the Program Review Committee of Senior Community
Services' Board, the Metropolitan Area Agency on Aging, and Hennepin County. Senior
Outreach has achieved high marks in all reviews. The following are program outcomes:
Outcome 1: Clients will make choices about their services, provided by formal and
informal community support networks, which are consistent with their preferences and
values and which promote their sense of belonging, satisfaction, security, and control.
Objective: At least 90% of intensive Eden Prairie clients will choose one or more
needed, community-based services.
5
Outcome 2: Clients will achieve their optimal level of quality of life to enable them to
remain independent in their communities.
Objective: At least 85% of intensive Eden Prairie clients will not become
permanent nursing home residents.
FACILITIES— Staff most often meet in-home with clients, and office out of the Eden Prairie
Senior Citizen Center to serve Center participants, do telephone work and record keeping,
and coordinate with City staff. The Eden Prairie Caregiver Support Group meets at Praire
Adult
6
SENIOR COMMUNITY SERVICES
SENIOR OUTREACH
EDEN PRAIRIE
2010 and 2011 Budgets
2010 Budget 2011 Budget
Senior Senior
Community Community
EXPENSES Eden Prairie Services Total Eden Prairie Services Total
Salaries* $ 30,742 $ 3,045 $ 33,787 $ 31,357 $ 3,106 $ 34,463
Taxes & Benefits* $ 11,825 $ 11,825 $ 12,062 $ 12,062
Supervision $ 2,716 $ 2,716 $ 2,770 $ 2,770
Bookkeeping &Clerical Support $ 2,355 $ 2,355 $ 2,402 $ 2,402
Supplies/Equipment $ 369 $ 369 $ 376 $ 376
Phone $ 144 $ 144 $ 147 $ 147
Postage $ 200 $ 200 $ 204 $ 204
Insurance/Professional Liability $ 278 $ 278 $ 284 $ 284
Professional Fees &Administration $ 4,358 $ 4,358 $ 4,445 $ 4,445
Printing & Publications $ 218 $ 218 $ 222 $ 222
Mileage $ 677 $ 677 $ 691 $ 691
Volunteer Training/Staff Development $ 776 $ 776 $ 792 $ 792
TOTAL EXPENSES $ 30,742 $ 26,961 $ 57,703 $ 31,357 $ 27,501 $ 58,858
Service Cost per Hour(1,455 Hours) $ 21.13 $ 21.55
* This represents direct service staff and volunteer coordination.
K:\Administration\Agenda Preparation\City Council Agenda Packet Items\2009\10.20.09\Community Development\Social Service Funding\Attach 10-SS Funding(Senior Proposal.3
09)
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[ il y EDEN PRAIRIE
3
SCHOOLS
Educating for success in our diverse and changing world.
July 10, 2009
Jeanne Karschnia
City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Dear Ms. Karschnia:
I am thinking back to two years ago when leaders of the City of Eden Prairie struggled with the decision to continue
funding Human Services. I, along with several colleagues want to say"thank you" to the City of Eden Prairie for the
decision to keep funding these efforts. Over the past two years we have witnessed families make significant,
measurable progress that occurred because the City of Eden Prairie continued to be an active collaborator in meeting
the needs of families.
During the past 20 years, the most vulnerable families in Eden Prairie have changed from single parent mothers, to
Russian immigrants, to our current Somali and Latino families. Past groups tended to move to new locations outside
of Eden Prairie but our current families are remaining in our community. Because of the consistent support over an
extended period of time, and in multiple ways, families are truly becoming more self sufficient. Over the past two
years, the families in the Family Center Outreach Program have shown a significant decrease in the need for
interpreters to help them navigate the school system and their daily activities. We are providing less transportation
services to families as they can provide it themselves. Parents are learning how systems such as schools, housing and
employment work in America. They are becoming more connected to medical care, health and nutrition information
and understand paperwork is a way of life in America! We are seeing the increase of self sufficiency for families
beginning to happen before our very eyes, and, as you will see by the attached program result summary, the young
children of these families are truly benefiting as well.
There is much more to be done, but from our vantage point we see momentum occurring. Families in the Outreach
Program are finding solid footing. Even in the midst of these chaotic economic times, the collaboration between the
City of Eden Prairie and the Family Center is providing successful outcomes and is money well spent. In fact, the
number of families in the program is increasing to the point that the unit of service cost per family per month for
2010 ad 2011 will actually be less than in 2008 and 2009.
New families continue to arrive and we already see the significant challenges facing families as record
unemployment rates increase. The challenges for families to meet basic needs and successfully parent under high
stress are climbing. The Family Center is requesting funding from the City of Eden Prairie at the level of$15,000 per
year for the next two years. Our hope is that as a community, if city, school, social service agencies, businesses and
service clubs continue to pool resources and collaborate, we can achieve a safe, productive quality of life for all Eden
Prairie families, and barriers will continue to be removed so all children can achieve their full potential.
Sincerely,
797G/AAN-1-/-Kt) ,
Eden Prairie Family Center
� Family Educational Services
MarilynGit 804o Mitchell Road
y Eden Prairie,MN 55344-223o
Early Childhood Family Education Coordinator p)952-975-6980 j
Eden Prairie Family Center f)952-975-6920 I
w)www.edenpr.ki2.mn.us
tdd)952-975-6904
Request for Proposal (RFP)Process For
Humans Services
In The City of Eden Prairie
2010 and 2011
Table of Contents
A. Provider Information Page Number
B. Program
• Summary
1
Goals
1
• Need
1-2
• Target Population
2-3
• Work Plan
3
• Service Costs
• Outcomes 4
4
• Facilities
4
Attachments:
Family Center Outreach Program 2010 and 2011 Budget (Attachment I)
Reporting Period: 2008-2009 School Year(Attachment II)
II
PROVIDER INFORMATION
Applicant Organization: Eden Prairie Family Center
Address: 8040 Mitchell Road,Eden Prairie, MN 55344
Person Preparing Application: Marilyn Gitter, ECFE Coordinator
Telephone Number(s): 952-975-6992
E-Mail mgitter@edenpr.org
Type of Organization: X Public Non-Profit For-Profit
PRIORITY SERVICE AREAS
Please list your funding request next to the appropriate service areas.
Funds granted will be the same for each contract year.
Priority Service Area Funding Request
Family and Children Support Services $ $15,000 (2010) $15,000 (2011)
Senior Services $
Youth Services $ See above
Total Request $30,000 ($15,000—2010; $15,000—2011)
I certify to the best of my knowledge that all information provided in this application is correct and
complete. I also certify that I am authorized as the agency's representative to give these assurances
and to submit this application.
AUTHORIZED SIGNATURE
111/401&rk1/4
Signature
Title ��n
Date
Eden Prairie Family Center
Family Center Outreach Program
2010/2011
Program Summary:
The mission of the Eden Prairie Family Center is to strengthen families by helping
parents provide the best possible environment for the healthy growth and development
of their children. To accomplish this goal, the Family Center Outreach Program works
directly with Eden Prairie's most vulnerable families. Some of the risk factors these
families experience include financial stress due to low paying jobs or lack of
employment, difficulty accessing medical care and housing, lack of transportation, and
a continuous struggle to meet their family's nutritional needs. In addition, most of the
families are first generation immigrants, struggling to learn English, understand
American culture and successfully navigate the American school system. All of these
factors impact the ability of these families to fully engage in our community and
become contributing, involved members.
This proposal specifically addresses the needs of parents who have children ages birth
to five years of age, who live throughout Eden Prairie. These families have the greatest
need for referral services to other service agencies and need education regarding
effective parenting skills and how to support their children's learning at home.
Research confirms that long term positive impact occurs for families and children when
multiple layers of support are provided and intervention begins at the earliest age
possible.
Goals:. ..... .. . ..... . .......
The specific goals of the Family Center Outreach Program are to:
• Provide support, information, crisis intervention and connections that help
families stabilize in the Eden Prairie community
• Provide connections with other community resources, which assist each family in
their efforts to achieve a self sufficient, thriving life experience
• Facilitate transition into Eden Prairie School's Pre-K-12th grade programs and
parent education programs
• Teach and model effective parenting strategies
• Help to create a positive multi-cultural environment
• Assist parents in accessing English language classes
• Hire and/or refer parents to employment opportunities when possible
These goals work toward increasing the capacities of each family member so they can
become self sufficient, accomplished residents of our Eden Prairie community.
Need:
A significant number of families living in Eden Prairie are first generation immigrants
with very young children. Many of the families require early intervention services in
order to have their basic living and educational needs met. All the families involved in
the Family Center Outreach Program report they experience at least three of the
following risk factors:
-1-
I <
• Low income status
• Moving to a new location
• Trouble providing basic needs such as clothing and medical care
• Chronic illness
• English language learners
• Isolation
• Low level of education
• Transportation difficulties
• No access to child care/preschool
The Family Center Outreach Program addresses the priority service areas of:
Family and Children Support Services and Youth Services by:
• Supporting low income families trying to achieve self sufficiency
• Creating a positive multi-cultural environment
• Providing access to resources so families can meet their basic needs of adequate
food, health care, transportation and employment in order to achieve and maintain
their independence
• Providing parents with the skills and knowledge they need to help their children
achieve healthy growth and development in their earliest years of life
For the past 23 years the Family Center Outreach Program has supported families with
preschool age children in two important ways. Our first goal is connecting families to
the community resources they need. The second goal is to help them learn and
implement healthy child growth and development practices for their children. Not only
will these efforts assist young children in having_a framework in which they can_thrive_ —
andlive out their full potential, but are more cost effective than remediation of negative
family outcomes. To our knowledge, the Family Center Outreach Program is the only
parent education outreach service meeting weekly or on an ongoing basis that is
targeted specifically to the most at risk families in our community.
Target Population:
Those of us living and working in Eden Prairie know the assumption that Eden Prairie
is a community of only middle to upper income families is untrue. The Family Center
Outreach Program has seen a steady increase in families who qualify for the program.
In the 2008 and in the 2009 grant cycle, the Family Center provided referral services,
parent education and/or preschool education to more than 180 low income families per
year.
Demographic information of the population receiving services through this program are
as follows:
• 98% of the families have preschool age children that have been identified as not
having the necessary skills to be ready for kindergarten.
• 96% of the families qualify for the free and reduced school lunch program based
on their family income.
• 97% of the families do not have transportation to bring their children to school.
• 95% of the families are English language learners.
-2-
I `
• 85% of the families are Black/African American, most are refugees/immigrants
from Somalia. 7% are Latino, 3% Asian, 2% white and 3% other nationalities.
All families need at least three of the risk factors listed above in order to qualify for
program participation. Families also must complete the Application for Educational
Benefits Form(the free and reduced lunch form). Families who have the resources to
access other programs do not qualify for Family Center Outreach programming.
The families enrolled in the Family Center Outreach Program represent 12% of Eden
Prairie families who will be enrolling a child in kindergarten next year. With the help of
the City of Eden Prairie, we can offer these families the resources they need to help
their children have the cognitive, social, behavioral and emotional abilities to be
successful in school and beyond. If the children in a family are doing well, parents can
then focus on their own education and work efforts to become self sufficient and
contributing members of our community.
Work Plan:
Weekly classes are offered at the Preserve Barn, located across the street from the
Prairie Meadows apartment complex and at the Family Center. New to the program last
year are weekly classes specifically for Somali and Latino families. Monthly "Come to
School"parent education classes are also offered at the Family Center. The families
become familiar with their child's classroom experience as well as participate in a
separate parent education class. Each class has the following two components.
• The first segment of the classes at both locations are devoted to parents and
childr_en_learning_about—An eriean_school=through games;songs-and activities—
that can also be used at home. These activities also help to develop self-esteem,
effective communication and guide behavior without using force or violence.
• The second segment of the class includes parent discussion time. While children
continue to participate in skill building activities with a licensed early childhood
teacher, the parents meet with a licensed parent educator. Their discussion
focuses on information about child development, nutrition, medical care,
appropriate discipline, education opportunities for both children and parents,
accessing community resources and employment strategies.
• Speakers for parent education have included representatives from the Eden
Prairie Police Department, Hennepin County Child and Teen Clinic,
pediatrician, dentist, and professionals from the Minnesota Extension Service
educating about good nutrition.
In addition to the classes offered, teachers contact participants by telephone to provide
support, crisis intervention and referrals as necessary. Collaborating agencies include
PROP, The PROP Shop, FamiLink Resource Center, Cornerstone, Public Health,
Bridging,Minnesota Extension Service, Hennepin County Social Services, SHAPE,
Positively Minnesota, The City of Eden Prairie and more. Many home visits are made
to address the specific concerns of individual families.
Through the classes and the resulting collaboration with other community resources,
the families in the Family Center Outreach program stabilize and develop skills to
better manage their family's needs. They can turn their focus to becoming more self-
-3-
reliant and pursue education, employment, or volunteer work that serves to better our
community.
Service Costs:
The unit of service for the Family Center Outreach Program is on a per family, per
month for nine months basis. (We are only including the families that are involved in
ongoing classes, not those who received referral services only).
• For 2010 the unit of service cost is: $48,340/ 140 families/9 months = $ 38.96
• For 2008 the unit of service cost is: $49,410/ 140 families/9 months = $ 39.21
NOTE: Due to the increase in number of families served through larger class sizes in the
weekly/monthly programs, the unit of service cost has decreased compared to the past two
years.
Outcomes:
Specific objectives for the Family Center Outreach program for 2010 and 2011 are:
• Register 30 new families per year
• A minimum of 140 families will participate on an ongoing basis through
programs attendance, telephone contact and home visits.
• Annually, a minimum of six community resource speakers will address specific
concerns of the participants
• Assist a minimum of 180 families to access other community resources based on
their eir needs
• Provide parent education and child development information that enhances the
positive growth and development of young children and the parenting skills of
their caregivers. Effectiveness will be measured annually through parent
evaluation.
• Attendance records as well as family income and nationality information will be
kept and submitted to the City of Eden Prairie. Student success and parent
feedback data will also be provided.
• See attachment II for results for prior year of service for families involved in the
School Readiness Program
Facilities
In addition to home visits, families attend programs at two locations. Weekly classes are
held at the Preserve Barn, located across the street from the Prairie Meadows apartment
complex and at the Family Center. Depending on which program families are enrolled in,
they may also attend class one time per month at the Family Center. Transportation for
families to attend classes at the Family Center is provided. The Preserve Barn provides
the use of their facility free of charge.
-4-
Eden Prairie Schools Attachment I
Family Center Outreach Program
2010-2011 Proposed Budget
Account Name Budget Amount
Revenue 2010 2011
City of Eden Prairie $15,000 $15,000
Eden Prairie Family Center $31,340 $32,410
Rotary $1,000 $1 ,000
Target Corporation $1,000 $1,000
Total Revenue $48,340 $49,410
Expenses
Salaries: $35,710 $36,440
Includes supervisor, teachers, assistants, office support
Total Salaries $35,710 $36,440
Benefits:
FICA/Retirement $4,670 $4,760
Health Benefits $5,310 $5,410
Total Benefits $9,980 $10,170
Additional Expenses
Busing $900 $950
Mileage $400 $450
Printing Costs $100 $100
Supplies $500 $500
Food Costs $750 $800
Total Supplies $2,650 $2,800
Total Expenses $48,340 $49,410
All space for operating the program is provided at no charge.
Reporting Period: 2008-2009 Attachment II
Name of Program: Family Center Outreach Program
Contact Person: Marilyn Gitter Phone: 952-975-6992 e-mail: mgitter@edenpr.orq
Goal Indicators of Actual Notes
Success
1. Register families who Families arrive and 183 families qualified for the
qualify for the program and complete paperwork at the program.
clarify expectations. right time.
2. Provide weekly and/or 70%of parents will 100%of the families Parent-Child take-home
monthly parent education participate in a minimum of received take-home learning learning kit,conferences,
opportunities to teach effective 20 parent education kits monthly. They focused screening,fall registration,
school/home communication, activies. Attendance on math, motor skills, home visits,etc.were other
child growth development and records and parent literacy,etc. 73%of the important parent events.
how to support at home feedback forms will be adults attended their Parents report a greater
learning. used to verify participation. weekly/monthly classes understanding of school and
consistently. Home visits accessing community
were done for families resources.
unable to attend due to work
schedule,illness,etc.
3. To receive/make referrals 40%of families are 276 referrals were made in We continue to network with
and-waricwith-oche-r sot al referred to orf"rom other and-but ofrhe program, cornmunityservice=providers
service agencies to meet Eden Prairie agencies. which included 96%of in an effort to better serve our
individual family needs. applicants. population.We are careful not
to duplicate services.
4. Children will show progress 80%of students will 89%of the students made These skills are key to the
in social/behavioral skills such consistently complete significant enough progress foundation for success in
as taking turns,sitting in a these skills and individual in their social/behavioral Kindergarten and beyond.
circle and walking in a line. progress will be skills in order to receive a
documented by teacher level II-III rating with level III
observations on teacher being the hightest rating
checklists. possible.The tool used to
measure this outcome is the
Creative Curriculm
assesssment tool.
5. Develop language and 80%of the students will 94%of the children We included this goal to show
literacy skills as well as math show progress in the areas demonstrated substantial that the children of the families
concepts and general of math, language and one progress in the six areas involved in the Outreach
education knowledge. other core learning area. focused on. 100% Program are making excellent
Progress will be progressed in at least one progress in the School
documented with pre/post area.The tool used to Readiness Program. School
tests,checklists,student measure this outcome is the Readiness is a 2 or 3 day per
portfolios,etc. Family Center Student week preschool program that
Progress Report. many of the Outreach
Program families participate
in.
i
Family Center Outreach Program
2009
Parent Comments
Attached is the feedback for the past year from parents attending the program at the
Prairie Meadows location. The comments are written in their own words and handwriting
with a little help on spelling form the teacher.
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Human Services Review Council Notes
PROP proposal
Request: $61,360 over two years
Program Focus- PROP meets the needs of local residents by addressing hunger issues, homelessness,
medical concerns,youth scholarships, utility support,transportation assistance and other services and
seeks to prevent ongoing and future crisis.
Funding Rationale
PROP is the only nonprofit multi-service agency providing services to residents for basic need support in
Eden Prairie.
• Meeting community needs. In eight years,the number of families accessing PROP's services
has increased by 400%. Currently, PROP has over 1,000 households receiving services with 100
families accessing the food self each week and 139 households seeking assistance with
homelessness. Last year PROP served 15,300 individuals through their food shelf and offered
support to 1,730 families for needs ranging from dental grants and utility assistance to
transportation and school supplies. The current economic and job conditions give every
indication that the level of need in our community will continue to rise.
• Leveraging community support. PROP utilizes 110 volunteers who give over 9,500 volunteer
hours to support their programs. Forty-two percent of their revenue comes from cash
contributions of individuals, faith communities and local corporations. The remainder of PROP's
funding comes through grants from local entities, civic agencies and client loan repayment.
PROP continues to increase its community support; in 2008,grant funding increased by$48,000
and private and faith based funding increased by$22,000.
• Funding supports positions which multiply efficiency. This funding will partially support two
key positions that enable PROP to leverage community support and stretch their funding dollars
in the most efficient way. For every hour of work,the Volunteer Coordinator leverages 7 hours
of volunteer assistance, enabling a service unit cost of$2.74/hour. Because of the scope of their
volunteer program, PROP is able to provide a broad range of services including: Housing
Support/Stability, Food Shelf, Utility Support, Medical/Dental help, Short-term Case
Management,Youth Scholarships, School Supply Drive, Gardening Program, Holiday Project,
Transportation Assistance and Emergency Financial and Sustainability help.
Human Services Review Council Notes
Teens Alone proposal
Request: $26,780 over two years
Program Focus-Through one-on-one counseling, prevention groups, advocacy and parent/family
counseling,Teens Alone serves as a safety net for the Eden Prairie youth, addressing issues before they
escalate into homelessness, pregnancy, dropouts or juvenile justice involvement.
Funding Rationale
Funding supports programs to stabilize family situations, keep teens engaged in school and prevent
runaways and homelessness.
• Program addresses a relevant need. An estimated 65-150 youth are homeless in any given year
within the west metro school districts of Hennepin County and more than 250 more are
estimated to be at risk of homelessness. Mental health services (mental health issues are a
contributing factor to homelessness) in Eden Prairie have a wait list of 6-8 weeks. At the same
time, 80%of the families served do not have insurance, and an additional number have met
their cap on benefits or do not qualify for insurance-paid services. In addition, 75%of referrals
come from counselors and social workers in Eden Prairie Central and High Schools. Support staff
in these schools are understaffed and not designed to provide in-home and community support.
Teens Alone addresses this inability to access help during an immediate crisis of homelessness
or delinquent behavior and provides the intervention and counseling needed for a growing
number of youth in need. No other organization in Minneapolis' western suburbs provides the
kind of free, confidential, in-home or at-school counseling that Teens Alone provides.
• Funding is Community based. Seventy-two percent of program funding is non-government
revenue raised from the community. In addition,Teens Alone has utilized over 1100 hours of
volunteer service. Prevention and intervention are the most economically efficient ways to deal
with mental health (National Institute of Mental Health)when one compares them to the cost
mental health issues exact from youth,families and communities if left untreated.
• Programs are successful. Eighty-seven youth and parents were counseled last year and at least
90%of the youth were reunited with their families. Over 80%of youth reported learning
different ways to resolve family problems and as a result saw an improvement in their family
relationships which created greater stability for the youth at school and at home.
Human Services Review Council Notes
Storefront proposal
Request: $20,000 over two years
Program Focus is to transform lives by providing hope, healing and empowerment through treatment,
intervention and education.
Funding Rationale
Funding supports a variety of services to "at risk"youth involved in the juvenile justice, child welfare,
chemical dependency or mental health systems with a primary focus on preventing truancy, working
with property offenders and outpatient mental health/therapy.
• Great benefit to cost ration. The average client receives 17+ hours of service at a cost unit of
$3.19/hour. Storefront provides 181 Eden Prairie residents with service with almost 1/3 of
these individuals being defined as "low income." Eden Prairie is able to utilize the expertise of
Storefront staff that all have Master's level Social Work training or at least 5 years field
experience in the field in addition to a Bachelor's degree.
• Successful programming. The current recidivism rate for juveniles participating in Storefront
programs is 4%. Clients served reported over a 95% improvement in their school attendance
and performance.
• Unique Service provision. Storefront provides niche mental health services to youth who are
uninsured and underinsured. These youth are not reached by traditional helping agencies.
Storefront specifically designs programming to reach those who don't normally have access to
these services.
Human Services Review Council Notes
Southdale YMCA proposal
Request: $50,000 over two years
Program Focus is on youth leadership development and experiential learning with an emphasis on
working with "at risk" students.
Funding Rationale
Funding supports 3 programs and additional personnel support time in the schools.
• Efficient use of resources. 912 staff hours enabled 3947 youth contact service hours (youth
participation hours) last year at a program cost per hour of$10.89. The efficiency of this
program is shown by every hour of staff time invested results in more than 4 hours of
participatory leadership development for at risk youth.
• Funding is community based. 69%of the youth programs budget is funded through other
private sources including the Partners Annual Support Campaign, the Y Men Service Club, and a
partner new just this year—The Lion's Club of Eden Prairie. Although the YMCA's budget has
increased every year,their request from the city has remained the same because they have
been able to leverage their private funding to meet the increases of their growth as well as
creatively choosing low to no cost youth development activities in order to expand their
capacity with the greatest funding stewardship.
• Programs are meeting community needs.The$25,000 per year will provide 4200 hours of
youth development and leadership training to at least 228 "at risk"youth. The YMCA has
proposed an increase in activity hours (5-7% participation growth)for each succeeding year
which reflects the growing popularity of the programs.
Human Services Review Council Notes
Meals on Wheels proposal
Request: $20,000 over two years
Program Focus—To provide hot, nutritious meals to homebound residents and disabled individuals of
Eden Prairie who are unable to prepare their own meals.
Funding Rationale
The growing number of seniors in this community necessitates a response for cost effective means
enabling seniors to remain independent and in their own homes reducing the need for more cost
intensive managed care.
• Cost Effective. Forty-three percent of expenses are covered by meal charges. The unit cost is
$5.50. Demand continues to grow as meal usage increased by$9,000 last year. Over half the
budget is supported through community based funding.
• Meeting community need. In 2008, 82 individuals received 9,820 meals delivered during the
year with up to 55 meals served each day. Meals on Wheels partners with other community
organizations receiving referrals from Metro Meals on Wheels, hospital social workers, Senior
Outreach, PROP,Volunteers of America and the Senior Center. In addition to serving the senior
population, Meals on Wheels also serves families in crisis such as young disabled adults with
M.S., radiation and chemotherapy patients, oxygen deprived clients and others recovering from
broken bones and hip replacement surgeries. No one is denied service because of financial
constraints and 3,000+free meals are needed each year. The demand for free meals continues
to grow.
• Utilizing Community resources. Meal delivery and driving is done entirely by volunteers. Over
250 drivers volunteer from churches and civic groups. Churches currently delivering meals are
St. Andrew Lutheran, Pax Christi Catholic Community,Wooddale Church, Prairie Methodist,
Eden Prairie Presbyterian, and Grace Church. Other volunteers come from the Rotary Club,the
Ingenix Corporation, GE Fleet Services, and the Eden Prairie Police and Fire Departments.
Human Services Review Council Notes
Senior Community Services proposal
Request: $62,099 over two years
Program Focus-To identify, develop, coordinate and provide services to meet the needs of older adults
and their caregivers.
Funding Rationale
Senior Community Services (SCS) provides essential, ongoing case management for the fastest growing
segment of the City of Eden Prairie's population (residents age 65 and older) and connects seniors to
existing service programs they are eligible for.
• Enables access efficiency. SCS works in partnership with over 255 other service programs and
financial resources to prevent duplication and streamline the access of vital services. SCS
connects clients to an average of 6 additional resource programs including connecting low-
income residents with low or no-cost supportive services and county, state and federally funded
programs. SCS is the catalyst to provide vulnerable seniors with more than 4,134 contacts and
services that would not otherwise have been accessed and without which many would not have
the care and assistance they need.
• Leverages outside funding. Through utilizing more than 398 volunteer hours, SCS is able to
provide services to nearly 700 seniors at an efficient service cost unit of$16.59 per hour. In
addition, due to matching funds and other sources, SCS is able to multiply its revenue by
$26,961 through funding from the United Way, Hennepin County,the Minnesota Board on
Aging and Foundations; nearly matching dollar for dollar the grant from the City of Eden Prairie.
• Meets needs of a growing population. As the largest case management program in Hennepin
County, SCS fills a gap between seniors in need of services and existing services and programs
that may be difficult or impossible to access and apply for on their own; services such as picking
a Medicare supplement and Part D plan, addressing Social Security issues, assisting with
Medicare benefit and assistance questions, providing appeal assistance, and helping with
medical bill organization and long term care questions. Through the access of SCS's services,
98%of clients were able to remain at home and independent last year. In analyzing the cost
savings of 678 seniors remaining independent- (United Way reports the annual cost of home
care services (including rehabilitation therapy) was$7,531)versus the cost of nursing home
expenses($56,000)—this is a cost savings of$33,348,098. With the additional factor that 78%
of these seniors are low income,the value added of this program is substantial.
Human Services Review Council Notes
Family Center Outreach Program proposal
Request: $30,000 over two years
Program Focus—to strengthen Eden Prairie's most vulnerable families by proactively addressing risk
factors, meeting needs and empowering immigrant families to become fully engaged members of the
community.
Funding Rationale
Funding supports this unique program which is the only ongoing parent education outreach service
targeting the most "at risk"families in Eden Prairie.
• Effective use of resources. Seventy-two percent of budget revenue comes from other
community sources and gift in kind donations. Programming provides more than 4,215 hours of
education and services resulting in an effective unit service cost of$11.47/hour. The number of
families participating increases each year making the programming more cost effective and
decreasing the annual unit of service cost. In addition,the Outreach Program leverages 1,500
hours of volunteer service in education classes and one-on-one assistance to families.
• Meeting Community need. More than 180 families—both parents and children -are assisted in
self-sufficiency skills necessary for successful societal navigation. Ninety-eight percent of
families in this program have preschool children without the skills needed for kindergarten, with
95% of parents being English language learners themselves. The participants in Family Center
programming comprise 12%of all Eden Prairie families enrolling children in kindergarten.
Additionally,the Outreach Program provides ongoing support through crisis intervention and
referrals and serves as a link with other needed services in the community, such as PROP, PROP
shop, FamiLink Resources Center, Cornerstone, SHAPE and many others.
• Successful outcomes. Through child education activities, 89%of students show marked
improvement in social and behavioral skills and 94%of students improve in language, literacy,
math and general education knowledge raising their skills at least one level (Creative Curriculum
assessment) in preparation for entering kindergarten. With a small initial investment,the
Outreach Program equips nearly 12%of incoming kindergarten students who would not
otherwise be prepared socially and educationally for school and would be an increased cost
burden of time and resources to the school system.
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Parks and Recreation Director October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D.1.
Jay Lotthammer, Director, Hennepin Youth Sports Grant Proposal—
Parks and Recreation Miller Park
Motion
Move to: Adopt resolution authorizing staff to submit a grant request to the Hennepin
Youth Sports Grant Program for Miller Park baseball and softball field
improvements.
Synopsis
Hennepin County is seeking local government units (LGU) interested in developing facilities for
amateur sports or recreation. Legislation authorizing the building of the new Twins stadium
allows Hennepin County to grant up to $2 million dollars each grant cycle to Hennepin County
communities to assist with developing these facilities. These grants will be made through the
Hennepin Youth Sports Program.
City of Eden Prairie staff approached local athletic associations to make them aware of the grant
opportunity. The Eden Prairie Baseball Association and the Eden Prairie Softball Association
have responded with interest in pursuing an application to install covered players benches and
replace the scoreboards on all eight fields at Miller Park. Both associations have been raising
funds but do not currently have sufficient funds to complete the entire project. The associations
have agreed to provide matching funds and assist City of Eden Prairie staff with the application
process.
The grant must be submitted by a local government organization and a council resolution
authorizing the submission of the grant application is required. City of Eden Prairie staff would
complete the application and oversee the construction if the award is successful. The estimated
cost of the project is $200,000. No City of Eden Prairie funds are being proposed for this project.
All funding would be a combination of contributions from the softball and baseball associations
and grant money from Hennepin County.
Background
The purpose of these grants is to allow municipalities, park districts and school districts to create,
expand or improve sport or recreational facilities to enhance opportunities for athletics and
recreation. No grant awards may be used for ongoing expenses, such as programming services or
operating and maintaining the facilities. The criteria considered in evaluating grant applications
includes; need for the facility, including recognizing that many changes in youth sports and
activities have occurred in the more densely populated cities of Hennepin County, equitable
distribution throughout the county, leveraging non-Hennepin County funds and in-kind
Hennepin Youth Sports Grant Proposals—Miller Park
October 20, 2009
Page 2
contributions, sustainability, including ongoing operating funds and inclusion of environmental
improvements.
The Eden Prairie Baseball and Softball Associations have been fundraising and planning for
improvements to Miller Park for many years. Both organizations have been conducting
fundraising activities with these improvements in mind. If the grant is successful, adequate funds
will be available to complete the project.
Attachment
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009-
RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF
AGREEMENT TO DEVELOP SPORT OR RECREATION FACILITIES UNDER THE
PROVISIONS OF THE HENNEPIN YOUTH SPORTS PROGRAM FOR
IMPROVEMENTS AT MILLER PARK
WHEREAS, Hennepin County, via its Youth Sports Grant Program,provides for capital
funds to assist local government units of Hennepin County for the development of sport or
recreation facilities; and
WHEREAS, the City of Eden Prairie desires to develop protective players benches and
scoreboards (known as Miller Park Improvements, hereinafter PROJECT) for the purpose of
protecting players and enhancing the quality of the playing experience for softball and baseball.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL of the City of Eden
Prairie:
I. The estimate of the total cost of developing PROJECT shall be $200,000 and
LGU is requesting $100,000 from the Hennepin County Legacy Grant program
and will assume responsibility for a match requirement of$100,000.
II. LGU agrees to own, assume one hundred (100)percent of operation costs for
PROJECT, and will operate PROJECT for its intended purpose for the functional
life of the facility, which is estimated to be twenty years.
III. LGU agrees to enter into necessary and required agreements with Hennepin
County for the specific purpose of constructing a sport or recreational facility and
long-term program direction.
IV. That the Parks and Recreation Director is authorized and directed to execute said
application and serve as official liaison with Hennepin County or its authorized
representative.
ADOPTED by the Eden Prairie City Council on this 20th day of October 2009.
Phil Young, Mayor
ATTEST:
Kathleen Porta, City Clerk
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the Eden Prairie City Council at a duly authorized meeting thereof held on the
20th day of October, 2009, as shown by the minutes of said meeting in my possession.
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Report of the Parks and Recreation Director October 20, 2009
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: XIV.D.2.
Jay Lotthammer, Director, Hennepin Youth Sports Grant Proposal—
Parks and Recreation Round Lake Skate Park
Motion
Move to: Approve resolution authorizing staff to submit a grant request to the Hennepin
Youth Sports Grant Program for Round Lake Skate Park improvements.
Synopsis
Hennepin County is seeking local government units (LGU) interested in developing facilities for
amateur sports or recreation. Legislation authorizing the building of the new Twins stadium
allows Hennepin County to grant up to $2 million dollars each grant cycle to Hennepin County
communities to assist with developing these facilities. These grants will be made through the
Hennepin Youth Sports Program. The grant must be submitted by a local government
organization and a council resolution authorizing the submission of the grant application is
required.
The skate park at Round Lake Park has been well used and has many pieces of equipment that
have reached their useful life and will soon be presenting safety issues. In addition, the surface
that the equipment sits upon needs to be repaired and expanded. A portion of the cost has been
planned for in the CIP. Staff is recommending seeking grant funds of$100,000 and using CIP
and park improvement funds to match the grant contribution.
Background
The purpose of these grants is to allow municipalities, park districts and school districts to create,
expand or improve sport or recreational facilities to enhance opportunities for athletics and
recreation. No grant awards may be used for ongoing expenses, such as programming services or
operating and maintaining the facilities. The criteria considered in evaluating grant applications
includes; need for the facility, including recognizing that many changes in youth sports and
activities have occurred in the more densely populated cities of Hennepin County, equitable
distribution throughout the county, leveraging non-Hennepin County funds and in-kind
contributions, sustainability, including ongoing operating funds and inclusion of environmental
improvements.
Attachments
Resolution
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009-
RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF
AGREEMENT TO DEVELOP SPORT OR RECREATION FACILITIES UNDER THE
PROVISIONS OF THE HENNEPIN YOUTH SPORTS PROGRAM FOR
IMPROVEMENTS AT THE ROUND LAKE SKATE PARK
WHEREAS, Hennepin County, via its Youth Sports Grant Program,provides for capital
funds to assist local government units of Hennepin County for the development of sport or
recreation facilities; and
WHEREAS, the City of Eden Prairie desires to develop, make improvements and
additions to the skate park at Round Lake Park(known as Round Lake Park Skate Park,
hereinafter PROJECT) for the purpose of upgrading, improving safety and enhancing the quality
of the experience for skaters.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL of the City of Eden
Prairie:
I. The estimate of the total cost of developing PROJECT shall be $200,000 and
LGU is requesting $100,000 from the Hennepin County Legacy Grant program
and will assume responsibility for a match requirement of$100,000.
II. LGU agrees to own, assume one hundred (100)percent of operation costs for
PROJECT, and will operate PROJECT for its intended purpose for the functional
life of the facility, which is estimated to be fifteen years.
III. LGU agrees to enter into necessary and required agreements with Hennepin
County for the specific purpose of constructing a sport or recreational facility and
long-term program direction.
IV. That the Parks and Recreation Director is authorized and directed to execute said
application and serve as official liaison with Hennepin County or its authorized
representative.
ADOPTED by the Eden Prairie City Council on this 20th day of October 2009.
Phil Young, Mayor
ATTEST:
Kathleen Porta, City Clerk
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the Eden Prairie City Council at a duly authorized meeting thereof held on the
20th day of October, 2009, as shown by the minutes of said meeting in my possession.
Kathleen Porta, City Clerk