HomeMy WebLinkAboutCity Council - 01/06/2004 AGENDA
EDEN PRAIRIE CITY COUNCIL WORKSHOP/FORUM
TUESDAY,JANUARY 6,2004 CITY CENTER
5:00 -6:25 PM,HERITAGE ROOM II
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL:
Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher, Ron Case, and Jan Mosman, and
Philip Young
CITY STAFF:
City Manager Scott Neal, Police Chief Dan Carlson, Fire Chief George Esbensen,Public Works
Director Eugene Dietz, Director of Parks and Recreation Bob Lambert, City Attorney Ric Rosow,
and Recorder Lorene McWaters
Heritage Room II
I. CALL MEETING TO ORDER
II. APPROVAL OF AGENDA
III. STADIUM PROPOSAL
IV. OTHER TOPICS
Council Chamber
V. OPEN FORUM (Scheduled participants, 6:30-7:00 p.m.)
VI. OPEN PODIUM (Unscheduled participants, 6:50-7:00 p.m.)
VII. ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL
TUESDAY,JANUARY 6,2004 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher, Ron Case, Jan
Mosman, and Philip Young
CITY STAFF: City Manager Scott Neal, Parks &Recreation Director Bob Lambert, Public Works
Director Eugene Dietz, City Planner Michael Franzen, City Attorney Ric Rosow and Council
Recorder Theresa Brundage
I. ROLL CALL/ CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
V. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY,DECEMBER 16, 2003 (p. 1)
B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 16, 2003 (p. 7)
VI. CONSENT CALENDAR
A. CLERK'S LICENSE LIST (p. IS)
B. RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT
BANKING BUSINESS (p. 16)
C. RESOLUTION DESIGNATING DEPOSITORIES (p. 18)
D. RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY
PUBLIC OFFICIALS (p. 20)
E. RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER
TO INVEST CITY OF EDEN PRAIRIE FUNDS (p. 22)
F. RESOLUTION AUTHORIZING TREASURER OR DEPUTY TREASURER
TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN
PRAIRIE (p. 24)
CITY COUNCIL AGENDA
January 6,2004
Page 2
G. RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY
FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL (p. 26)
H. RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE
HOUSING AND REDEVELOPMENT AUTHORITY (p. 28)
I. RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY
BOARDS AND COMMISSIONS FOR 2003 (p. 30)
J. RESOLUTION DESIGNATING OFFICIAL CITY NEWSPAPER(p. 32)
K. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
FOR CSAH 4/VALLEY VIEW ROAD INTERSECTION IMPROVEMENT,
I.C. 96-5405 (p. 36)
L. APPROVE CHANGE ORDER NO. 2 FOR HILLCREST/ALPINE
RECONSTRUCTION PROJECT,I.C. 98-5471 (p. 39)
M. ADOPT RESOLUTION APPROVING MUTUAL AID AGREEMENT WITH
HENNEPIN COUNTY FIRE CHIEFS ASSOCIATION (p. 41)
N. ADOPT RESOLUTION APPROVING STADIUM PROPOSAL (p. 47)
VII. PUBLIC HEARINGS /MEETINGS
VIII. PAYMENT OF CLAIMS (p. 51)
IX. ORDINANCES AND RESOLUTIONS
X. PETITIONS,REQUESTS AND COMMUNICATIONS
A. PRESERVE ASSOCIATION DUES (p. 59)
XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS
XII. APPOINTMENTS
A. RESOLUTION DESIGNATING OFFICIAL MEETING DATES,TIME AND
PLACE FOR THE CITY OF EDEN PRAIRIE CITY COUNCIL IN 2004 AND
APPOINTING COUNCILMEMBER CASE ACTING MAYOR (p. 63)
B. RESOLUTION APPOINTING DIRECTOR AND ALTERNATE DIRECTOR
TO THE SUBURBAN RATE AUTHORITY FOR 2004 (p. 65)
C. APPOINTMENT OF EDEN PRAIRIE CITY COUNCIL REPRESENTATIVE TO
SOUTHWEST METRO TRANSIT BOARD FOR A THREE-YEAR TERM (p. 67)
CITY COUNCIL AGENDA
January 6,2004
Page 3
D. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND
COUNCILMEMBERS AS ALTERNATES TO THE ASSOCIATION OF
METROPOLITAN MUNICIPALITIES (p. 68)
E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND
COUNCILMEMBERS AS ALTERNATES TO THE NATIONAL LEAGUE OF
CITIES (p. 69)
F. APPOINTMENT OF MAYOR TYRA-LUKENS TO THE MUNICIPAL
LEGISLATIVE COMMISSION (p. 70)
G. APPOINTMENT TO SOUTHWEST CORRIDOR COMMISSION (p. 71)
H. APPOINTMENT TO COMMUNITY RESOURCE CENTER ADVISORY
COUNCIL (p. 72)
I. APPOINTMENT TO SOUTHWEST CABLE TV COMMISSION (p. 73)
J. APPOINTMENT TO EDEN PRAIRIE FOUNDATION (p. 74)
K. APPOINTMENT TO I-494 CORRIDOR COMMISSION (p. 75)
L. APPOINTMENT TO HENNEPIN SOUTH SERVICES COLLABORATIVE (p. 76)
M. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE (p. 77)
N. APPOINTMENT TO BUILDING ASSETS TOGETHER COMMITTEE (p. 78)
XIII. REPORTS OF OFFICERS
A. REPORTS OF COUNCILMEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF PARKS AND RECREATION DIRECTOR
D. REPORT OF PUBLIC WORKS DIRECTOR
E. REPORT OF POLICE CHIEF
F. REPORT OF FIRE CHIEF
G. REPORT OF MANAGEMENT AND BUDGET DIRECTOR
H. REPORT OF CITY ATTORNEY
XIV. OTHER BUSINESS
XV. ADJOURNMENT
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UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL WORKSHOP/FORUM
TUESDAY,DECEMBER 16,2003 CITY CENTER
5:00 - 6:25 PM,HERITAGE ROOM II
6:30—7:00 PM, COUNCIL CHAMBER
CITY COUNCIL:
Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher, Ron Case, Jan Mosman, and
Philip Young
CITY STAFF:
City Manager Scott Neal, Police Chief Dan Carlson,Fire Chief George Esbensen, Public Works
Director Eugene Dietz, Director of Parks and Recreation Bob Lambert, Manager of Parks and
Natural Resources Stuart Fox, Manager of Recreation Services Laurie Obiazor, City Attorney Ric
Rosow, and Recorder Lorene McWaters
Heritage Room II
I. CALL MEETING TO ORDER
II. APPROVAL OF AGENDA
III. REPORT ON CITY SURVEY
Presentation of Survey Results
David Bender of Marketline Research presented results of the referendum study his firm
conducted for the City of Eden Prairie Parks and Recreation Department. The purpose of
the survey was three-fold: to assist the Council in determining which projects would
likely be supported in a referendum, to identify citizen priorities from among multiple
ideas, and to determine the best possible combination of park referendum questions to
present to voters. Bender said the profile of individuals interviewed as part of the survey
showed the average respondent has lived in Eden Prairie for 10.7 years. Eighty-eight
percent of respondents own their home. The average household size is 2.8 individuals,
and 51 percent of household have children under 18. Seventy percent of respondents
have college or post-graduate degrees, and the average household income is $78,480.
Sixteen park and recreation improvements and additions were evaluated as part of the
survey,using a 10-point scale to indicate how strongly an individual favors (10) or
opposes (1) a particular proposal. Items receiving a rating from 7 to 10 are considered
"favored," and those receiving from 1 to 4 are considered"opposed." Those receiving a
5 or 6 are considered "swing"items. Scores from 3 through 8 are considered
"changeable positions," or ones on which a vote could be changed as a result of
education.
The improvement and addition ideas evaluated were:
• Artificial turf surface in a community park
• Park shelters with restrooms and concession stands
• Replacement of warming house facilities at skating rinks in older neighborhood parks
• One additional baseball field and four additional multi-use fields plus additional
parking
• Matching funds for youth athletic associations raising money to improve or add to
existing facilities
• Expansion of trail width around Staring Lake from 8 ft. to 10 ft.
• Expansion of trail width around Round Lake from 8 ft. to 10 ft.
• Purchase of additional land at Birch Island Woods
• Purchase of land to complete the trail in the Lower Purgatory Creek Valley
• Improvements to the indoor pool—including deepening the pool to meet new indoor
safety standards
• Expansion of locker rooms at the Community Center
• Addition of multi-purpose room at the Community Center
• Expansion of the fitness center at the Community Center
• Addition of a child care facility at the Community Center
• A third sheet of ice at the Community Center
• An outdoor family aquatic center
Bender said the key finding of the study is that while residents indicate strong support for
several of the ideas,they do not support any ideas with a property tax increase.
Residents indicated"solid support" of four improvements/additions:
• Indoor pool improvements (3.5 to 1 favor/oppose ratio)
• Shelters with restrooms and concession stands (3.5 to 1 favor/oppose ratio)
• Addition of a multi-purpose room to the Community Center (3.3 to 1 favor/oppose
ratio)
• Purchase of land to complete Lower Purgatory Creek trail (3.0 to 1 favor/oppose
ratio)
The two improvements/additions most solidly opposed are the third sheet of indoor ice
(.6 to 1 favor/oppose ratio) and artificial turf surface in community parks (.5 to 1
favor/oppose ratio). Items receiving"weak support" are:
• Outdoor Aquatic Center (1.7 to 1)
• Baseball field and four multi-purpose fields (2.6 to 1)
• Replacement of warming house facilities at rinks (2.7 to 1)
• Birch Island Woods land purchase (1.9 to 1)
• Expansion of fitness center at Community Center (1.8 to 1)
• Expansion of locker rooms at Community Center(2.0 to 1)
Ideas receiving"weak opposition" are:
• Matching funds to youth association fund raising efforts (1.4 to 1)
• Addition of child care facility to Community Center (1.3 to 1)
• Expansion of trail width at Staring Lake (1.2 to 1)
• Expansion of trail width at Round Lake (1.1 to 1)
In all cases, those strongly opposed to property tax increases to support proposed items
greatly outnumbered those strongly in favor of tax increases. No more than a third of
surveyed residents supported a tax increase for any one group of improvements or
additions. Bender stressed that, based on the results of the survey, it will be critical to
communicate detailed costs and link them to associated benefits for any referendum to be
successful. In any case, a sizable swing group would need to be influenced through
education to support any of the proposed improvements or additions. Bender also noted
that strong demographic differences will need to be taken into consideration when
determining which questions to include on a referendum.
Council Discussion
Councilmember Case said he was frustrated that he did not see the survey before it went
out. He said some portions of the survey that seem leading but others are not. Parks and
Recreation Director Bob Lambert noted that Council reviewed an early draft of the
survey. Bender said the questions had remained essentially the same since the first draft
and that they were written with direct staff input. Case said he feels dissonance because
he does not believe that if they had asked a"need" question, people would be saying they
so strongly support a tax increase for acquisition of land for trails. Case also said he does
not feel that those surveyed are "exactly representative of the 7,000 or so that will really
get out and vote."
Councilmember Young said it is his hope that the survey results will provide a good
"snapshot" of the City on which Council can base decisions. He said it is only one of
many tools Council will use to make a decision on whether or not to hold a referendum.
Councilmember Mosman noted that the School Board held two workshops before
deciding to hold a referendum, in part to learn how to interpret the results of the survey
they conducted to gage public support. Mosman proposed that Council hold another
workshop to study the survey results. Mosman also said she had asked an acquaintance
who is a research analyst at St. Mary's to review the survey results. That analyst brought
up some concerns with the survey, though Mosman said she hopes it won't have to be
redone at this point. She noted that the survey seems long, and she wonders if it was too
long for a telephone survey. Bender said the average interview lasted approximately 13
minutes, which is about average for a phone survey.
Councilmember Butcher asked what other tools Council would be using to make their
decision on a referendum. Lambert said the Council should consider all of the Citizen
Task Force reports completed since the 2000 survey, as well as requests from special
interest groups.
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Mayor Tyra-Lukens suggested addressing three issues in relation to a possible
referendum:
• What we know we need now
• What the survey indicates residents want
• The "wants" expressed by the community (but not necessarily reflected in the survey
results)
Lambert said we know we need between$2 million and$3 million in Community Center
improvements that must be made with or without a referendum. Lambert noted that there
are groups actively supporting particular items, such as the youth athletic association
matching funds proposal, the third indoor sheet of ice, and purchase of Birch Island
Woods. He said some of these groups are very well organized and would likely be able
to go out and get the necessary support for a referendum. City Manager Neal noted that
the swing group on many of the issues is fairly large. He said if Council decides to hold a
referendum, they will have to decide whether or not it merits a special election, which
tend to be held in the spring, or if it can wait until the next general election in November.
If Council wants to hold a special election in May 2004,they will have to make a final
decision calling the election by early March.
Councilmember Young said he is interested in going forward with a referendum in May.
He said he sees Council's role in this process as that of a gatekeeper. Mosman said she
also would prefer to do a referendum in May. Butcher said she has reservations about a
referendum. She wondered if it is going to feel like Council is asking residents to burden
themselves too much. She said she is very concerned with the fact that two-thirds of
people say they don't want to increase taxes. She is also concerned with long term
consequences if a referendum fails.
Mayor Tyra-Lukens said further discussion is needed, and she suggested the possibility
of a smaller group working on packaging of a potential referendum. Neal said staff has
tentatively set aside the January 20 workshop for further discussion of a referendum.
Park Board Chair Rob Barrett asked how Council wants the Park Board to use the
information from the 2001 survey. Lambert noted that the 2001 survey was conducted
before the September 11 attacks, so the results may not accurately reflect the community
today; however since that survey initiated Council action on additional Task Force
reports and the current survey, it should be considered.
IV. REVIEW OF PROPOSED PUBLIC/PRIVATE PARTNERSHIP FOR POOL
A. WELLBRIDGE
Lambert said Wellbridge,which owns Flagship Health Club, contacted the City
and asked to submit a pool proposal after they learned of the City's discussions
with Lifetirrie Fitness. They are interested in building an outdoor pool in Eden
Prairie and offered to partner with the City in the venture. Lambert said the Parks
Commission reacted somewhat negatively to the initial proposal, saying they feel
the City could do better operating on its own, or should go out to an open bid
process for the best partnership deal. Lambert said Wellbridge has indicated they
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are willing to take the Parks Commission comments into consideration and submit
a revised proposal. Lambert suggested the City to send out an RFP based on
exactly what they are looking for. If Council wishes to do so, they would need to
give that direction to staff at tonight's Council meeting. If an RFP is sent out in
early January, it would allow enough time to place proposed packages on a May
referendum.
B. LIFETIME FITNESS
Lambert said Lifetime has indicated that if they are able to acquire land in Eden
Prairie within a certain price range, they would be willing to run a City-built
aquatic center located adjacent to their club. Lambert said he would like to see
Lifetime submit a proposal similar to Wellbridge's.
IV. OTHER TOPICS
Council Chamber
V. OPEN FORUM (Scheduled participants, 6:30-7:00 p.m.)
A. JOHN MALLO—EDENVALE VILLAS
Mr. Mallo, 14000 Forest Hills Road, said he was there to tell the Council"the
emperor has no clothes." He said he believes the Council should listen to
residents more, and listen to staff and developers less. He noted that back in 1996
Council went against the Planning Board's recommendation on Forest Hills Road.
He said City processes and procedures should be flexible because by the time
residents mobilize in response to a development, it is too late. He said at the last
Council meeting, the developer for Hennepin Village got a change from medium
to low density zoning.
Mallo went on to say 250 residents recently asked Council for a cul-de-sac at
Edenvale Villas and their request was denied. One reason, offered by
Councilmember Young, was that Council should not go against the Planning
Board's recommendation. Butcher also said the City couldn't add new cul-de-
sacs, yet two cul-de-sacs have been added in the last six months.
Mallo asked why Council is willing to go to great lengths to please developers,
but they"won't give anything to the citizens." He asked Council to send the
Edenvale cul-de-sac request back to staff.
Mayor Tyra-Lukens said she found Mallo's statement that Council does not listen
to residents somewhat offensive. She pointed out that Council did what Mallo's
Forest Hills neighborhood requested back in 1996. Tyra-Lukens said governance
is an art without hard and fast rules, and the system is set up to allow some
flexibility in light of new information. Case said he also took exception to some
of Mallo's remarks. He said he feels Council has shown"incredible propensity to
listen to all perspectives and to carefully weigh each decision."
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Mallo said during Public Hearings it is difficult to anticipate the direction Council
discussion will take once the public comment period is closed. He said new
points are discussed and citizens don't have the opportunity to respond. Tyra-
Lukens noted that Council is planning a workshop in early 2004 on public hearing
process, and that some of Mallo's concerns may be addressed at that time.
VI. OPEN PODIUM (Unscheduled participants, 6:50-7:00 p.m.)
No one requested to speak at Open Podium.
VII. ADJOURNMENT
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UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
TUESDAY,DECEMBER 16, 2003 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher,Ron Case, Jan
Mosman, and Philip Young
CITY STAFF: City Manager Scott Neal,Parks &Recreation Director Bob Lambert,Public Works,
Director Eugene Dietz, City Planner Michael Franzen, City Attorney Ric Rosow and Council
Recorder Theresa Brundage
I. ROLL CALL/CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. Councilmember Young was
absent.
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
Tyra-Lukens reminded the audience that the City Council provides an Open Forum
opportunity for Eden Prairie citizens to address the Council on issues related to Eden Prairie
city government on the first and third Tuesday of each month from 6:30-6:50 p.m. in the
Council Chambers immediately prior to the start of the City Council's regularly scheduled
meetings. Open Forum is reserved for scheduled participants. She said if you wish to speak
to the Council during Open Forum,please contact Ms. Lorene McWaters in the City
Manager's office by calling 952.949.8412 by noon of the meeting date with your name and
the subject matter you wish to address.
Tyra-Lukens said the Council also provides an impromptu,unscheduled Open Podium
opportunity for citizens to address the Council concerning issues related to Eden Prairie city
government from 6:50 to 7:00 p.m. immediately following Open Forum. She said Open
Forum and Open Podium are not recorded or televised. The City Council reserves the right
to adjust the time allocations for Open Forum and Open Podium. If you have questions
about the process or procedures of Open Forum or Open Podium,please contact the City
Manager's office.
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Neal added two updates under XIII.B. Report of the City Manager.Neal also stated that
Police Chief Dan Carlson will give a brief report on speed enforcement.
MOTION: Butcher moved, seconded by Case, to approve the Agenda as published and
amended. Motion carried 4-0.
CITY COUNCIL MINUTES
December 16, 2003
Page 2
V. MINUTES
A. CITY COUNCIL TRUTH-IN-TAXATION HEARING,DECEMBER 1, 2003
MOTION: Case moved, seconded by Mosman,to approve as published,the Minutes
of the City Council Truth-in-Taxation Hearing held December 1, 2003. Motion
carried 4-0.
B. COUNCIL WORKSHOP HELD TUESDAY,DECEMBER 2, 2003
MOTION: Butcher moved, seconded by Mosman, to approve as published, the
Minutes of the Council Workshop held December 2, 2003. Motion carried 4-0.
C. CITY COUNCIL MEETING HELD TUESDAY,DECEMBER 2, 2003
MOTION: Mosman moved, seconded by Case, to approve as published,the Minutes
of the City Council Meeting held December 2, 2003. Motion carried 4-0.
VI. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. ADOPT RESOLUTION NO. 2003-172 REGULATING FEES AND CHARGES
FOR BUSINESS LICENSES,PERMITS AND MUNICIPAL SERVICES
C. ADOPT RESOLUTION NO. 2003-173 RELATING TO $745,000 GENERAL
OBLIGATION REFUNDING BONDS (REFUNDING OF 1995A) SERIES
2004A
D. ADOPT RESOLUTION NO. 2003-174 REQUESTING HENNEPIN COUNTY
CONVEY OWNERSHIP OF TAX FORFEITED LAND (OUTLOT B,RAVEN
RIDGE) TO THE CITY OF EDEN PRAIRIE
E. AWARD CONTRACTS FOR MAINTENANCE AND WATER TREATMENT
CHEMICALS FOR 2004,I.C. 04-5607
F. APPROVE LAW ENFORCEMENT MUTUAL AID PACT BETWEEN THE
CITY OF EDEN PRAIRIE AND THE CITY OF SHAKOPEE
G. APPROVE LAW ENFORCEMENT MUTUAL AID PACT BETWEEN THE
CITY OF EDEN PRAIRIE AND CARVER COUNTY SHERIFF'S OFFICE
MOTION: Butcher moved, seconded by Case, to approve Items A-G of the Consent
Calendar. Motion carried 4-0.
CITY COUNCIL MINUTES
December 16, 2003
Page 3
VII. PUBLIC HEARINGS /MEETINGS
A. VACATION OF DRAINAGE AND UTILITY EASEMENTS IN HENNEPIN
VILLAGE,VACATION 03-09 (RESOLUTION)
City Manager Scott Neal said official notice of this public hearing was published in
the November 27, 2003,Eden Prairie Sun Current, and sent to 1 property owner. He
said the developer has requested this vacation to remove underlying easements, as
platted with the Hennepin Village plat,to allow the construction of twin home units
on lots previously platted for single family units. The reconfiguration plan was
approved by the City Council on December 2, 2003.
Neal said in order to facilitate the process, staff published the notice to conduct the
public hearing on December 16, 2003; however, the Council approval was contingent
upon the Developer providing documentation to the Council that purchasers of
existing single family homes within Hennepin Village had been provided from the
home builder(Ryland Homes)that twin or tri-plex units would be constructed
adjacent to the single family units. Neal said this documentation, as well as
execution of the Developer's Agreement, is anticipated to be presented to Council at
the January 20, 2004 Council meeting. Action on the vacation request for drainage
and utility easements within Hennepin Village should occur simultaneously with
approval of this Developer's Agreement. Therefore,he said, it is recommended that
Council continue this public hearing until January 20, 2003.
MOTION: Case moved to continue the public hearing for the vacation of drainage and
utility easements in Hennepin Village to January 20, 2004. Seconded by Mosman,
motion carried 4-0.
B. CAPITAL IMPROVEMENT PLAN (RESOLUTION NO. 2003-175)
City Manager Scott Neal said official notice of this public hearing was published in
the November 20, 2003,Eden Prairie Sun Current. He said in 2003,the Minnesota
legislature passed Minnesota Statute 410.326,which allows cities to issue bonds
under a qualified capital improvement plan. Neal said bonds may be issued for the
acquisition or betterment of public lands,buildings or other improvements for the
purpose of a city hall,public safety facility, and public works facility. The law
requires a public hearing and council adoption of the plan.
Neal reminded Council that this is the Capital Improvement Plan that was reviewed in
previous years and also at a Council workshop prior to this evening. He introduced
Finance Manager Sue Kotchevar who gave a brief recap of the plan.
Kotchevar said objectives of the plan are to plan for capital maintenance and
improvement by preparing a capital improvement plan; to provide consistent
investment in city equipment facilities and infrastructure; and to preserve and expand
capital in a way that is sustainable and affordable for Eden Prairie citizens. She said
the plan totals just over$26.2M and projects included in the plan are completion of
the city's fire system with construction of a new fire station, the park and recreation
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CITY COUNCIL MINUTES
December 16, 2003
Page 4
program and public works program. Kotchevar gave a funding summary and said
53% is from the Capital Improvement Maintenance Fund, 25%by debt which is
primarily for fire, and 20% from the Park Improvement Fund.
She said primary funding sources for the Capital Improvement Maintenance Fund are
a minimum of$500,000 budgeted from the General Fund;profits, approximately
$600,000 per year, from the city's liquor enterprise; the Park Improvement Fund;
debt;bonds and equipment certificates.
Kotchevar said outcomes of the CIP process include$26.3M in projects through
2008, $2.5M in projects from 2009 to 2012,requires new debt levy for fire station
and fire equipment, maintains level debt service payments, develops the city's last
neighborhood park, completes the final build out of the fire system, and maintains the
pavement management program.
Case asked Lambert what the primary uses are for the Forest Hills Park shelter,Miller
Park softball shelter, and Eden Lake Park plaza. Lambert said they are the same type
of shelter that was just put in the preserve park about two years ago. Case asked if
they are revenue producing and Lambert said they are not. Case noted the parks are
$690,000 non-revenue producing.
Case referred to the historical property on the Riley Jacques farm barn rehabilitation
and asked Lambert what he sees as its use. Lambert said it will be used for summer
recreation programs and special events and will be reserved for family picnics and
businesses as well as feeder programs. Therefore,he said there is potential for
revenue with this facility.
Case asked if it would be appropriate to designate the Riley Jacques farm barn
rehabilitation as not just historical property,but also a recreational property. Lambert
said there is currently$50,000 under Riley Park, taken from park dedication fees.
Case said he wants to make sure the public and press know that it is a historical
building the council is considering to program with recreational purposes, and if it
were not for this building, Council would be looking for another building to run the
programming through.
There were no public comments.
MOTION: Case moved to close the public hearing and adopt the resolution approving
the 2004 to 2008 Capital Improvement Plan. Seconded by Mosman, motion carried 4-0.
VIII. PAYMENT OF CLAIMS
MOTION: Butcher moved, seconded by Case, to approve the Payment of Claims. The
motion was approved on a roll call vote,with Butcher, Case,Mosman, and Tyra-
Lukens voting` aye."
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CITY COUNCIL MINUTES
December 16,2003
Page 5
IX. ORDINANCES AND RESOLUTIONS
X. PETITIONS.REOUESTS AND COMMUNICATIONS
A. PROPOSAL TO INSTALL APPROVED INTERPRETIVE TRAIL SIGNAGE
PROGRAM IN THE RICHARD T.ANDERSON CONSERVATION AREA
City Manager Scott Neal introduced Vicki Pellar-Price of Writers Rising Up, Inc. and
Peter MacDonagh from Kestrel Design Group, Inc. Pellar-Price, an Eden Prairie
resident, is proposing to develop an interpretive trail utilizing the existing trail system
within the Richard T. Anderson Conservation Area. Pellar-Price thanked Parks &
Recreation Director Bob Lambert, and then gave a presentation on the signage
program that includes business sponsorship and resident support and participation.
She said the trail's unique historical,botanical and literary presentation will
accommodate educational trail tours. She said the trail will feature 6 interpretive
signs, including a trail map. The interpretive trail will provide"an explorative
narrative of indigenous flora, stone,rock and water landscapes that convey the
rhythm and beauty of the natural landscape in historical, literary and botanical
references".
PellarPrice said the trail fits the mission of Writers Rising Up which is to support
writers whose work reflects the natural, cultural environment. Elizabeth Fry Ellet is
the individual that is credited for naming Eden Prairie when she visited this
community in 1852. She was a writer sent to explore the new territory by the New
York Times. Ms. Price has suggested developing an interpretive trail that is based on
Elizabeth Fry Ellet's writings and will attempt to allow the trail user to see the
various floras through her narrative.
MacDonagh showed a map and gave a brief overview of the project including trail
locations and plant communities. He said the intent is to use the existing template for
signs that the Parks Department is already using and call attention to Fry Ellet's
journeys here, using her quotes, and identifying plants and the interpretation behind
plant communities. The Parks, Recreation and Natural Resources Commission
unanimously recommended approval of this project at their December 1"meeting.
The Commission supports delaying any signage until all the signage could be
installed at the same time.
Tyra-Lukens said this is a marvelous idea and wonderful opportunity to get people
into those places. Case thanked Pellar-Price and others who helped her. Mosman
commented that she has heard favorable comments about graphics used for historic
sites. Butcher said she's pleased and impressed this is another way of celebrating the
City's history and heritage.
MOTION: Case moved, seconded by Mosman,to approve the proposal by Vicki
Pellar-Price to install a staff and Commission approved Interpretive Trail Signage
Program in the Richard T. Anderson Conservation Area at no cost to the City of Eden
Prairie. Motion carried 4-0.
CITY COUNCIL MINUTES
December 16,2003
Page 6
XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS
XII. APPOINTMENTS
XIII. REPORTS OF OFFICERS
A. REPORTS OF COUNCILMEMBERS
B. REPORT OF CITY MANAGER
Neal said that at the workshop tonight, discussion took place on going forward with
an RFP for an outdoor aquatic center partner. He said if Council supports that, then
Staff would take direction and get it done.
MOTION: Case moved, seconded by Mosman,to direct Staff to send out an RFP to
seek a possible partner to assist the City in developing an outdoor aquatic facility.
Motion carried 4-0.
Neal also said plans are being made for board and commission member recruitment
for the upcoming terms. He said using the Eden Prairie Center for a recruitment event
is being discussed. Neal said Staff is continuing work on putting together a stadium
proposal, and they plan to bring it back to the Council for a workshop on January 6,
2004. Neal also reported that a number of staff attended the National League of Cities
Conference in Nashville and he will provide a written report on the conference.
Neal said he could not recollect what discussions were held regarding his anniversary
date and performance review. He said Rosow reminded him that it was agreed to be
done around the end of the year. Council agreed to have Harry Brull involved in
structuring the review. Case said this is a transition year,with next year's review tied
to the goals set in January.
C. REPORT OF FINANCE MANAGER
1. 2003 Property Tax Levy and 2004 Fund Budget (Resolution No.
2003-176)
Finance Director Sue Kotchevar said the property tax levy for 2004 will be
$24,807,656 or a 1.9%increase over the previous year. She said the total
budget is $31,513,486 for a total increase of 2% over the previous year.
MOTION: Mosman moved, seconded by Case, to adopt the resolution
certifying the 2004 Property Tax levy to be$24,807,656; and
approve the 2004 Budget of$31,513,486 as reviewed by the Council on
December 1, 2003. Motion carried 4-0.
1c•i
CITY COUNCIL MINUTES
December 16, 2003
Page 7
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Jean Harris Memorial Bridee Fund Raising Update
Lambert introduced Mary Jane Wissner, co-chair of the Jean Harris Memorial
Gathering Bridge Fund Raising Committee. She introduced her husband, Basil
Wissner, co-chair, and other members of the committee who were present.
Mary Jane introduced Don Klingel who provided an update on the fundraising
process. He said it was estimated that designing of the bridge would cost
$150,000. He said donations collected so far total $129,762. He said after
expenses, currently the amount is$116,505 or nearly 80 percent of the total
amount. He said there is still time to make donations.
Basil Wissner thanked the community,businesses and developers for their
support. Tyra-Lukens thanked the committee for their efforts in achieving 80
percent of their goal.
Options for Acquisition of Birch Island Woods
Lambert said at the October 21 meeting, the City Council requested Staff to
prepare a report identifying methods of acquiring and financing the expansion
of Birch Island Woods Conservation Area with a 4.04 acre privately owned
parcel on the north side of Birch Island Road.
Lambert said at the October 21 meeting, Council asked staff to prepare a report
to see if the Council intends to take action to acquire the property, the first step
required is to obtain an appraisal.
He said if the City plans to apply for grants, it needs to be done now because
the first deadline for DNR is January 31, 2004. He also said the final deadline
is March 31, 2004, and an appraisal would need to be done by the March 31
deadline, with a grant application in by Januray 31, 2004.
MOTION: Mosman moved, seconded by Butcher, to authorize staff to obtain
an appraisal of the 4.04 acres with the intent to negotiate a one year option
from the property owners based on the appraised amount. This would give the
City time to apply for matching grant and for supporters to raise funds to assist
the City in the purchase. She said in addition, she moved to request staff to
determine if the Friends of Birch Island Woods are willing to try to raise all of
the funds necessary to match a Department of Natural Resources grant for
acquisition of the property and report back to the Council at the January 6th
meeting.
Case said the intent of the Council is to move for option 1. He said option 2
gains the Council nothing. Lambert said the second option is if the first option
is rejected. He said combining the options means the City will obtain an
13
CITY COUNCIL MINUTES
December 16,2003
Page 8
appraisal and apply for a grant and also ask the friends of Birch Island Woods
to raise money as much as they can. Motion carried 4-0.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
Police Chief Dan Carlson gave a brief overview of the speed enforcement practices
on the new section of Hwy. 312. He said traffic enforcement is a high priority with
the police department and citizen benefits are significant.
Carlson said there are three initiatives involved in traffic enforcement—safety issues,
community complaints, and routine traffic enforcement. He estimated there are 5
warnings issued for every citation issued. He said the department writes
approximately 5,000 to 6,000 citations per year, and 36 citations since January for
that area with 13 of those in July.
Carlson said the basic speeding ticket is now $138 with$70 going to court expenses
and the City receives 80% of the fine money or$53 for every ticket written. The City
receives on average$300,000 a year on traffic enforcement. He said revenue is not a
motivator for enforcement—it offsets some costs,but does not cover expenses or
benefits of it.
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XIV. OTHER BUSINESS
XV. ADJOURNMENT
MOTION: Butcher moved, seconded by Case, to adjourn the meeting. Motion carried
4-0. Mayor Tyra-Lukens adjourned the meeting at 8:00 p.m.
ILf
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Police/ C.O.P. Unit Clerk's License Application List
Christy Weigel
These licenses have been approved by the department heads responsible for the licensed activity.
Cigarette & Tobacco Products
Colonial Auto Inc.
DBA: BP Amoco
(formerly Youngstedts, Inc.)
New Liquor License(s)
Wadsworth Old Chicago, Inc.
Dba: Old Chicago
2004 Renewal Licenses
Private Kennel
Ross & Gail Cohen- Dogs
Michael Juntunen-Dogs
Solid Waste Collector
Aspen Waste Systems, Inc.
BFI Waste System
Waste Management
�5
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6,2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Authorizing City Officials to p�
Sue Kotchevar,Finance Director Transact Banking Business , FJ
Requested Action
Move to: Adopt the resolution authorizing the persons holding the office as Mayor,
Manager and Treasurer or Deputy Treasurer to act for the City of Eden Prairie
in the transaction of any banking business with the official depositories.
Synopsis
This resolution requires approval on an annual basis.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,NIINNESOTA
RESOLUTION NO. 2004-
RESOLUTION AUTHORIZING CITY OFFICIALS TO
TRANSACT BANKING BUSINESS
BE IT RESOLVED, that the persons holding office as Mayor,Manager, and Treasurer
of the City of Eden Prairie,be and they hereby are, authorized to act for the City in the
transaction of any banking business with the official depositories (hereinafter referred to as the
banks). Such written notice to the bank to the contrary,to sign checks against said account,
which checks will be signed by the Mayor,Manager and City Treasurer or Deputy Treasurer.
The bank is hereby authorized and directed to honor and pay any check against such account
which is signed as above described, whether or not said check is payable to the order of, or
deposited to the credit of, any officer or officers of the City including the signer or signers of the
check.
BE IT FURTHER RESOLVED,that the Acting Mayor be authorized to sign checks as
an alternate for the Mayor and the Deputy Treasurer be authorized to sign checks as an alternate
for the Treasurer.
ADOPTED by the City Council of the City of Eden Prairie this 6th day of January, 2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Designating Depository
Sue Kotchevar,Finance Director
Requested Action
Move to: Adopt the resolution designating Anchor Bank of Eden Prairie as the official
depository for the public funds of the City of Eden Prairie.
Synopsis
This resolution requires approval on an annual basis.
1`�
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,NHNNESOTA
RESOLUTION NO. 2004-
A RESOLUTION DESIGNATING DEPOSITORY
BE IT RESOLVED,that Anchor Bank of Eden Prairie of Minnesota, authorized to do
banking business in Minnesota,be and hereby designated as the Official Depository for the
Public Funds of the City of Eden Prairie, County of Hennepin,Minnesota. The City Treasurer
shall maintain adequate collateral for funds in the depository.
ADOPTED by the City Council of the City of Eden Prairie on the 6th day of January,
2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Authorizing use of Facsimile T
Sue Kotchevar,Finance Director Signatures by Public Officials
Requested Action
Move to: Adopt the resolution authorizing the use of facsimile signatures of the Mayor,
the City Manager and the Treasurer on checks, drafts, warrants, vouchers or
other orders on public funds deposited.
Synopsis
This resolution requires approval on an annual basis.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES
BY PUBLIC OFFICIALS
BE IT RESOLVED,that the use of facsimile signatures by the following persons:
Nancy Tyra-Lukens,Mayor
Scott H.Neal, City Manager
Susan Kotchevar, Treasurer
on checks, drafts,warrants,vouchers or other orders on public funds deposited hereby is
approved and that each of said named persons may authorize the depository bank to honor any
such instrument bearing her/his facsimile signature in such form as she/he may designate and to
charge the same to the account in said depository bank upon which drawn, as fully as though it
bore her/his manually written signature and that instruments so honored shall be wholly operative
and binding in favor of said depository bank although such facsimile signature shall be affixed
without her/his authority.
ADOPTED by the City Council of the City of Eden Prairie on this 6th day of January,
2004.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6,2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Authorizing the Treasurer or Deputy
Sue Kotchevar, Finance Director Treasurer to Invest City of Eden Prairie Funds
Requested Action
Move to: Adopt the resolution authorizing the City Treasurer or Duty Treasurer to
invest City of Eden Prairie funds.
Synopsis
This resolution requires approval on an annual basis.
a�
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO
INVEST CITY OF EDEN PRAIRIE FUNDS
BE IT RESOLVED,by the City Council of the City of Eden Prairie, County of
Hennepin,that the City Treasurer or Deputy Treasurer is authorized to invest City of Eden Prairie
funds with any bank, or other financial institution authorized to do business in the State of
Minnesota in Certificates of Deposit,U.S. Government Notes and Bills, obligations of the State
of Minnesota or any of its subdivisions,Federal Government Agency Bonds and Notes, Saving
Accounts and Repurchase Agreements and any other security authorized by law. The City
Treasurer shall maintain adequate collateral for funds deposited.
ADOPTED by the City Council of the City of Eden Prairie on this 6th day of January,
2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Authorizing the Treasurer or Deputy
Sue Kotchevar, Finance Director Treasurer to Make Electronic Fund Transfers for I
the City of Eden Prairie '
Requested Action
Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to
make electronic fund transfers for the City of Eden Prairie.
Synopsis
This resolution requires approval on an annual basis.
�y
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY
TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR
THE CITY OF EDEN PRAIRIE
BE IT RESOLVED,by the City Council of the City of Eden Prairie, County of
Hennepin, that the City Treasurer or Deputy Treasurer is authorized to make electronic fund
transfers with any bank, or other financial institution authorized to do business in the State of
Minnesota, for investments of excess cash,payment of bond principal, bond interest and a fiscal
agent services charges,monthly sales tax, state payroll withholdings and other banking
transactions deemed appropriate by the Treasurer or Deputy Treasurer.
ADOPTED by the City Council of the City of Eden Prairie on this 6th day of January,
2004.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
City Manager, Resolution Appointing Commissioners to the Eden , �-
Scott Neal Prairie Housing and Redevelopment Authority
Requested Action
MOTION: Move to adopt the resolution appointing City Councilmembers to serve as
Commissioners for the Eden Prairie Housing and Redevelopment
Authority.
Synopsis
This appointment requires approval on an annual basis.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Finance Department A Resolution Authorizing Payment of Certain
Sue Kotchevar,Finance Director Claims by Finance Department Without Prior
Council Approval
Requested Action
Move to: Adopt the resolution authorizing payment of certain claims by the Finance
Department without prior Council approval.
Synopsis
This resolution requires approval on an annual basis.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT
WITHOUT PRIOR COUNCIL APPROVAL
BE IT RESOLVED, that the following types of claims may be paid by the City
Manager, Treasurer, or Deputy Treasurer,without prior approval by the City Council.
Contracted items (utilities, rent, land, school, conference and related travel expenses
easements, construction, etc.)
Payroll Liabilities Refunds
Postage Programmed Professional Performances
Petty Cash Invoices which offer discounts or have interest
added
Licenses and Fees Payments to vendors not allowing charge accounts
Tickets paid by registration fees Motor vehicle registrations
Employee expenses Insurance
Amounts due to other government agencies Liquor store inventory items
Police "buy"money Payments to comply with agreements which
provide for a fixed time for payment
ADOPTED by the City Council of the City of Eden Prairie on this 6th day of January,
2004.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
a�
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE
HOUSING AND REDEVELOPMENT AUTHORITY
WHEREAS,the Mayor has the authority to appoint the members of the Eden Prairie
Housing and Redevelopment Authority(HRA); and
WHEREAS,the Mayor has appointed the members of the Eden Prairie City Council, to-
wit: Sherry Butcher,Ronald Case, Jan Mosman,Philip Young and Nancy Tyra-Lukens, to serve
as the commissioners of the Eden Prairie HRA for terms of office concurrent with their terms as
members of the Council; and
WHEREAS,the Commissioners of the Housing and Redevelopment Authority in and for
the City of Eden Prairie (HRA)have authority to make appointments.
NOW THEREFORE,BE IT RESOLVED,that the City Council affirms the
appointments made for the terms set forth above and hereby appoints Nancy Tyra-Lukens as
Chair; Scott Neal as Executive Director and Jan Mosman as Secretary of calendar year 2004.
ADOPTED,by the City Council of the City of Eden Prairie, on the 6th day of January,
2004.
Nancy Tyra-Lukens, Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.
Scott Neal, City Manager Resolution Designating the Official
Meeting Dates, Time and Location for .
Board and Commission Meetings in 2004
Requested Action
Move to: Approve Resolution designating the official meeting dates,time and location for City
Council appointed Boards and Commissions during 2004.
Synopsis
The schedule of regular meetings for the City's Boards and Commissions is established by the City
Council on an annual basis.
3�
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES,TIME AND
LOCATION FOR CITY COUNCIL APPOINTED BOARDS & COMMISSIONS IN 2004.
BE IT RESOLVED,that the City Council of the City of Eden Prairie,Minnesota and the
City Council appointed Boards and Commissions will meet at 7:00 p.m. in the Eden Prairie City
Center, 8080 Mitchell Road, Eden Prairie,Minnesota as scheduled below. Additional workshops
may be called if determined necessary by the Commission Chair and the Staff Liaison. Any
regularly-scheduled meeting which occurs on a day when elections are held within the city limits of
Eden Prairie will begin at 8:00 p.m. Robert's Rules of Order will prevail.
Board / Commission Scheduled Meeting Dates
Board of Appeal and Equalization Wednesday,April 14, and Monday,May 3
(continuation of April 14 meeting, if necessary)
City Council lst&3rd Tuesdays 7:00 p.m.
(Workshops 5:00&Council Forum 6:30)
Community Planning Board 2nd and 4th Mondays
Heritage Preservation Commission 3rd Monday
Human Rights&Diversity Commission 2nd Tuesday(no meeting in July or August)
Parks,Recreation&Natural Resources 1 st Monday
Commission
Art&Culture Commission 2nd Monday in odd months
ADOPTED by the Eden Prairie City Council this 6th day of January 2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar January 6,2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of City Manager Designation of Official City Newspaper v
Requested Action
Move to: Adopt Resolution designating the Eden Prairie Sun Current as the official City newspaper for
the year 2004.
Synopsis
This designation is required on an annual basis.
State Statutes requires the City to designate the Sun Current as the official newspaper because they have a
primary office in Eden Prairie and the Eden Prairie News does not.
Attachments
Resolution
Letter from Gene Carr,Sun Newspaper Publisher
Letter from Mark Weber,Eden Prairie News Publisher
3a
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER
BE IT RESOLVED,by the City Council of the City of Eden Prairie,Minnesota that the
Eden Prairie Sun Current be designated as the official City newspaper for the year 2004.
ADOPTED by the City Council of the City of Eden Prairie, on this 6ch day of January,
2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
33
o�
newspapers
December 16, 2003
City of Eden Prairie
City Council
8080 Mitchell Road
Eden Prairie, MN 55344-2230
Dear City Council Members:
The Eden Prairie Sun Current would like to be considered for designation as the legal newspaper for
the City of Eden Prairie for the year 2004.
All published legal notices are posted on our website (www.mnsun.com) at no additional charge.
This is an enhancement to the local news coverage already available on the Internet and will
broaden the readership of your legal notices.
One of the main benefits of publishing your legal notices with the Sun Current is our home delivery.
Sun Newspapers has become the primary source of community news in the suburbs.Your notices
in our paper have the best chance of being seen and read.
We would like to continue working with you, therefore, we will not be making a rate change for the
coming year.
The rate structure for legals effective January 1, 2004 will be:
1 column width: $14.30 per inch for first insertion
$7.15 per inch for subsequent insertions
Our columns are 14 picas wide
There are 11 lines per inch
Two notarized affidavits on each of your publications will be provided with no additional charge.
The deadline for regular length notices is 2:00 pm the Friday prior to publication. E-mailing the legal
notices is an efficient and accurate way of getting the notices to us.The e-mail address for the legal
department is legals@mnsunpub.com.We still accept notices on disk, faxed or through the mail. If
you require more information to make your decision, please contact me or Meridel Hedblom, our
Legal Representative, at 952-392-6829.
Thank you for considering the Sun Current as the official newspaper for the City of Eden Prairie in
2004.We appreciate the opportunity to serve the needs of your community.
Sincerely,
Jeffrey Coolman
Vice President of Sales and General Manager
10917 VuLEY Vmw Roan @ EnEN PRAmm ® AhNmsoTA 55344 @ 952-829-0797 @ Fax: 952-9-11-3588
'�)-1
IM News
Eden Prairie
December 18,2003
Kathleen Porta
City Clerk
City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55344
Dear Kathleen:
We are responding to your invitation to be considered for official newspaper designation for City of Eden Prairie public notices in
2004.
As you well know,a year ago the city attorney ruled that we did not qualify for official newspaper designation regarding publication
of these notices.While we do not necessarily agree with this ruling,we do recognize that the city is"hemmed in"by state statute
defining official newspaper status.
Rather than request the city to consider the Eden Prairie News as the official paper for publication of notices,we would ask that city
officials consider using the EP News whenever possible to widen readership of city notices and advertising.We continue to meet state
criteria for official newspaper status in Hennepin County;therefore you are certainly permitted to publish notices in the News as an
"add on"to what you publish in the official newspaper.
We believe that high readership of the Eden Prairie News would be beneficial to your effort to disseminate information to citizens,
whether that means hearing notices,truth-in-taxation notices,or marketing information related to any of the city's fine facilities.You
should know that our voluntary subscriptions are up—I know of no newspaper that has a better rate of return—and our sampling of
non-readers this past fall brought many new households into the Eden Prairie News readership fold.
We charge$10.85 per column inch for public notices,but have a significant discount—30 percent—for notices submitted to us
electronically.
I would be happy to answer any questions you have,or assist you, as would our business manager,Laurie Hartmann.You can reach us
at(952)445-3333.
,Sincerely, 1 ,4
M A, eber
Publisher
Eden Prairie News
Cc:Laurie Hartmann
-35
CITY COUNCIL AGENDA DATE:
January 6, 2004
SECTION: Consent Calendar
DEPARTMENT: ITEM DESCRIPTION: I.C. 96-5405 ITEM NO.:
Engineering Approve Amendment to the Professional
Rodney W. Rue Services Agreement for the CSAH 4/Valley 7T • K
View Road Intersection Improvements
Requested Action
Move to: Approve Amendment to the Professional Services Agreement for the CSAH
4/Valley View Road Intersection Improvements in the amount of$42,100.
Synopsis
This amendment is for additional services beyond the scope of the original agreement. Some of
the additional items include: work associated with wetland delineation and regional ponding,
alternate designs to accommodate potential -expansion of the community center, preparing a
separate plan set for Hennepin County for right-of-way acquisition activities, as well as other
tasks originally proposed to be completed by Hennepin County. The additional cost for these
services is $42,100. These professional service fees will be partially shared with Hennepin
County and be financed with State Aid Funds.
Attachments
Amendment to the Professional Services Agreement
RE
CONSULTING GROUP , INC .
Transportation■Civil•Structural .Environmental •Planning■Traffic•Landscape Architecture ■Parking
SRF No. 0024391 0120
December 24, 2003
Mr. Rod Rue, P.E.
Assistant City Engineer
CITY OF EDEN PRAIRIE
8080 Mitchell Road
Eden Prairie, MN 55344
Dear Rod:
SUBJECT: VALLEY VIEw ROAD AND HENNEPiN CSAH 4
S.A.P. 181-103-04, 27-604-14
As requested, we have prepared a revision to our original scope of services for the referenced
project. Our current work program is outlined in our proposals dated January 8, 2002 and June 3,
2002. The following tasks were not included in our previous scope of services and are necessary to
complete the design and prepare for a 2004 bid opening:
$ 1,900 Preparation of a Signal Justification Report (SJR).
$ 1,600 Wetland delineation of the park area south of the softball fields and west of CSAH 4.
$ 2,500 Preparation of a Watershed District permit application.
$ 6,000 Preliminary design of two (2) alternate alignments of Valley View Road to
accommodate potential expansion of the community center. Preliminary design
includes alignments, profiles, geometrics, cross sections and layout.
17
$ 2,600 Preparation of easement descriptions and parcel exhibits for right of way acquisition
(by Hennepin County) along Valley View Road east of CSAH 4.
$22,500 Construction plans revisions to break out and prepare a separate plan set for the
East leg of Valley View Road and the South leg of CSAH 4 to accommodate
Hennepin County staff for right of way acquisition activities. (Cost is offset by
applying remaining (6f) budget . . . $38,000 - $15,500 =$22,500.)
$ 5,000 Preliminary design for regional storm water pond located between the fire station
and community center. Coordination with the Watershed District engineers.
$42,100 Total
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443
Telephone (763) 475-0010 ■ Fax (763) 475-2429 ■ http://www.srfconsulting.com
An Equal Opportunity Employer
Mr. Rod Rue, P.E. - 2 - December 24, 2003
In our proposal dated June 3, 2002, we identified work involving the Parkland Conversion (6f)
process. The (6f) has not been completed by SRF and it appears that it will no longer be a project
requirement. Our previous contract (dated June 3, 2002) proposed a budget of$17,500 (labor and
expenses) to complete the (6f) work. We used approximately$2,000 of this budget and we propose
that the remaining portion ($15,500) be used to offset the cost of the additional scope of services
shown above.
Our existing contract for this project has a budget of $171,300. We respectfully request
authorization to increase the budget and scope of services as described above. Please contact us if
we can provide any additional information or address any questions about the scope revisions.
Sincerely,
SRF CONSULTING GROUP, INC.
Matthew D. Hansen, P.E.
Principal
MDH/bls
APPROVED:
Eden Prairie Mayor Date
Eden Prairie City Manager Date
SRF:Vol3:H:Civil:047:4391:Doc:LetterCitvofEdenPrairiel2-24-03.doc
CITY COUNCIL AGENDA DATE:
January 6, 2004
SECTION: Consent Calendar
DEPARTMENT: ITEM DESCRIPTION: I.C. 98-5471 ITEM NO.:
Engineering Approve Change Order No. 2 for the L
Rodney W. Rue Hillcrest/Alpine Area Reconstruction Project '
Requested Action
Move to: Approve Change Order No. 2 for I.C. 98-5471 (Hillcrest/Alpine Reconstruction
Project) in the amount of$6,162.33.
Synopsis
This change order is for additional work associated with the Hillcrest/Alpine area street
reconstruction project. Most of the items are related to easement/property owner issues and
Hennepin County permit requirements.
Background Information
The revised contract amount as a result of this change order, is $1,269,787.02 which is a net
increase of$6,162.33.
Attachments
Change Order No. 2 for I.C. 98-5471
CHANGE ORDER#2
Date: 12/10/03
To: City of Eden Prairie
City Improvement Contract#: I.C. 98-5471
Project Name: Hillcrest/Alpine Street Reconstruction
Contractor: S.M. Hentges & Sons,Inc.
Engineer: Hansen Thorp Pellinen Olson Inc.
Nature of Changes:
1. Pour concrete steps to 7030 Alpine Trail
2. Mill and patch County Road 4 per County request
3. Remove timber fence 16271 North Hillcrest
4. Add black dirt to areas which were short material
Adjustments to Contract Price:
1. Additional labor cost, lump sum $3,000.00
2. Additional labor cost, lump sum $ 744.19
3. Additional labor cost, lump sum $ 168.14
4. 150 cubic yards @ $15.00/C.Y. $2,250.00
Total $6,162.33
Summary of Contract Changes:
Contract Amount prior to Change Order#1 $ 1,261,847.46
Net Increase resulting from Change Order#1 $ 1,777.23
Net Increase resulting from Change Order#2 $ 6,162.33
Current Contract Amount including ------------------
Change Order#1 &2: $ 1,269,787.02
THE ABOVE CHANGES ARE APPROVED:
Hansen Thorp Pellinen Olson, Inc. City of Eden Prairie
By /�%�c�� � By
Date /�/��C�y� Date
THE ABOVE CHANGES ARE ACCEPTED:
S.M. Hentges & Sons, Inc.
By
Date
CITY COUNCIL AGENDA DATE:
SECTION: Consent January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Fire Fire Mutual Aid Agreement—Hennepin County .
Fire Chiefs Association
Requested Action
Move to: Adopt Resolution approving the Mutual Aid agreement with Hennepin County Fire
Chiefs Association.
Synopsis
This agreement will make it possible for any fire department in Hennepin County to call any
other fire department within Hennepin County for assistance. In the past there were multiple
mutual aid organizations within Hennepin County and a department had to work within those
groups to call for assistance. This agreement establishes clear standards for providing assistance
and the how and when details with regards to reimbursement for a given response. This
language is critical in the event Federal Disaster money is sought for a large scale incident.
Background Information
The Eden Prairie Fire Department has been a member of the Hennepin County Chiefs
Association for over 25 years and supports this latest initiative to bring the mutual aid agreement
forward. Motivating factors for this initiative have been the planning process for response to a
WMD incident and Hennepin County Fire Chiefs Association receiving over$600,000 in grant
money for WMD response. The Eden Prairie Fire Department is taking possession of a
Decontamination Trailer as part of the county-wide response plan.
LlI
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
RESOLUTION APPROVING THE AGREEMENT FOR JOINT
AND COOPERATIVE USE OF FIRE PERSONNEL AND EQUIPMENT
WHEREAS, the City of Eden Prairie is a member of the Hennepin County Chiefs
Association; and
WHEREAS, the Association has adopted an agreement for joint and cooperative
use of fire personnel and equipment; and
WHEREAS,the City of Eden Prairie believes the effectiveness of fire protection
within the City is improved by adopting this agreement.
NOW,THEREFORE,BE IT RESOLVED by the Eden Prairie City Council
that the Mayor and City Manager are hereby authorized to execute the Hennepin County
Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and
Equipment, as exhibit A attached, on behalf of the City of Eden Prairie as a participating
member.
ADOPTED by the Eden Prairie City Council this 6th day of January 2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
Ll
Exhibit A
JOINT COOPERATIVE AGREEMENT FOR USE OF
FIRE PERSONNEL AND EQUIPMENT
HENNEPIN COUNTY CHIEFS ASSOCIATION
August 14,2003
I. Purpose
This agreement is made pursuant to Minnesota Statutes 471.59 which authorizes the joint
and cooperative exercise of powers common to contracting parties. The intent of this
agreement is to make equipment,personnel and other resources available to political
subdivisions from other political subdivisions.
II. Definitions
• "Party" means apolitical subdivision.
• "Requesting Official"means the person designated by a Party who is responsible
for requesting Assistance from other Parties.
• "Requesting Party" means a party that requests assistance from other parties.
• "Responding Official" means the person designated by a party who is responsible to
determine whether and to what extent that party should provide assistance to a
Requesting
• "Responding Party" means a party that provides assistance to a Requesting Party.
• "Assistance" means, fire and/or emergency medical services personnel and/or
equipment.
• "Specialized Activities" means non-emergency Assistance to include but not be
limited to: fire investigators, fire inspectors, fire educators, fire instructors, training
personnel and associated equipment and facilities.
III. PARTIES
The parties of this agreement shall consist of the Active and Affiliate members of the
Hennepin County Chiefs Association. Upon the adoption of a resolution by its governing
body, an executed copy of this Agreement shall be forwarded by the member party to the
Secretary of the Hennepin County Chiefs Association together with a certified copy of
the resolution authorizing the agreement. The Secretary of the Hennepin County Chiefs
Association shall maintain a current list of the parties to this Agreement and, whenever
there is a change in the parties of this Agreement, shall notify the designated responding
official of each party of such change.
Page: 1 of 4
IV. Procedure
Subd. 1. Request for assistance.
Whenever, in the opinion of a Requesting Official, there is a need for assistance from
other parties,the Requesting Official may call upon the Responding Official of any other
party to furnish assistance. Specialized activities of a non-emergency nature may be
requested and/or provided by the Parties of this Agreement
Subd. 2. Response to request.
Upon the request for assistance from a Requesting Party, the Responding Official may
authorize and direct his/her party's personnel to provide assistance to the Requesting
Party. This decision will be made after considering the needs of the responding party and
the availability of resources.
Subd. 3. Recall of Assistance.
The Responding Official may at any time recall such assistance when in his or her best
judgment or by an order from the governing body of the Responding Party, it is
considered to be in the best interests of the Responding Party to do so.
Subd. 4. Command of Scene.
The Requesting Party shall be in command of the mutual aid scene. All mutual aid
operations will be carried out according to the Minnesota Incident Management System
(MIN4S). The personnel and equipment of the Responding Party shall be under the
direction and control of the Requesting Party until the Responding Official withdraws
assistance.
V. Workers' compensation
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers'compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party
waives the right to sue any other party for any workers' compensation benefits paid to its
own employee or volunteer or their dependants, even if the injuries were caused wholly
or partially by the negligence of any other party or its officers, employees, or volunteers.
VI. Damage to equipment
Each party shall be responsible for damages to or loss of its own equipment. Each party
waives the right to sue any other party for any damages to or loss of its equipment, even
if the damages or losses were caused wholly or partially by the negligence of any other
party or its officers, employees, or volunteers.
Page:2 of 4
VII. Liability
Subd. 1. For the purposes of the Minnesota Municipal Tort Liability Act(Minn. Stat.
466),the employees and officers of the Responding Party are deemed to be employees
(as defined in Minn. Stat. 466.01, subdivision 6) of the Requesting Party.
Subd. 2. The Requesting Party agrees to defend and indemnify the Responding Party
against any claims brought or actions filed against the Responding Party or any officer,
employee, or volunteer of the Responding Party for injury to, death of, or damage to the
property of any third person or persons, arising from the performance and provision of
assistance in responding to a request for assistance by the Requesting Party pursuant to
this agreement.
Under no circumstances, however, shall a party be required to pay on behalf of itself and
other parties, any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of
the parties may not be added together to determine the maximum amount of liability for
any party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Responding Party for claims arising within the Requesting
Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter 466.
The purpose of creating this duty to defend and indemnify is to simplify the defense of
claims by eliminating conflicts among defendants, and to permit liability claims against
multiple defendants from a single occurrence to be defended by a single attorney.
Subd. 3. No party to this agreement nor any officer of any Party shall be liable to any
other Party or to any other person for failure of any party to furnish assistance to any
other party, or for recalling assistance,both as described in this agreement.
VIII. Charges to the Requesting Party
Subd. 1. A Responding Party to this agreement will levy no charges for assistance
rendered to a Requesting Party under the terms of this agreement unless that assistance
continues for a period of more than eight (8)hours. The Requesting Party shall
regardless to the length of time of the assistance, reimburse the Responding Party for
supplies used. If assistance provided under this agreement continues for more than eight
(8)hours,the Responding Party will submit to the Requesting Party an itemized bill for
the actual cost of any assistance provided after the initial eight(8)hour period, including
salaries, overtime,materials and supplies and other necessary expenses; and the
Requesting Party will reimburse the party providing the assistance for that amount.
Subd. 2. Such charges are not contingent upon the availability of federal or state
government funds.
q Page:3 of 4
"i �
IX. Duration
This agreement will be in force from the date of execution and notification of the
Secretary of the Hennepin County Chiefs Association. Any party may withdraw from this
agreement upon thirty(30) days written notice to the other party or parties to the
agreement.
X. Execution
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the
date indicated.
Date Entity
By
Title
Date Entity
By
Title
Page:4 of 4
46
CITY COUNCIL AGENDA SECTION: Consent DATE:
January 6, 2003
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.
Office of the City Manager: Approve stadium proposal.
David Lindahl,Economic
Development Manager
Requested Council Action:
Move to: Adopt resolution approving the stadium proposal entitled"STADIUM PROPOSAL,
EDEN PRAIRIE GOLDEN TRIANGLE AREA, Eden Prairie,Minnesota,January 6,2004"and
authorizing the City Manager or his designee to submit the proposal to the Governor's Stadium
Screening Conrrnittee
Synopsis:
The City will submit a stadium proposal to the Governor's Stadium Screening Committee January
15, 2004. The proposal identifies about a 400 acre area within the north half of the Golden
Triangle for consideration as a potential site for a new Vikings, and/or Twins stadium. It does not
specify which parcels within the area would be most suitable for a stadium, and instead suggests
that a final decision on location be made by the teams and/or the State after further site evaluation.
A list of the properties that are currently for sale in the area is provided, including the 47 acre
former Best Buy headquarters site.
As for stadium financing, staff is taking the position that the Vikings and Twins are an asset to all
of Minnesota, so any public costs associated the stadiums should be spread to all beneficiaries.No
local financing options are recommended at this point.
Background:
Earlier this year the City and Chamber of Commerce began discussing the possibility of Viking's
stadium somewhere in the northern half of the Golden Triangle. Before going public with the idea in
July, staff received conceptual support from nearly everyone we discussed it with including the City
Council, Chamber Board, Vikings executives, and key Hennepin County Commissioners and local State
Legislators. Everyone seemed to agree that the area has great potential for a new stadium for a number
of reasons, including:
• Close proximity to a majority of season ticket holders.
• Multiple-highway access to the metropolitan and regional area.
• More than 30,000 existing weekend and evening parking spaces available.
• Increased highway capacity is already planned forthe surrounding major roadways.
y_+
Hennepin County is considering light rail transit from Minneapolis to the"Golden Triangle" area.
• High-visibility from all major highways.
Close quarters to the Vikings' corporate offices and practice facility at Winter Park.
• Could support adjacent commercial, restaurant, hotel and convention development.
A number of key developments have occurred since July, including:
• City retained Conventions, Sports, and Leisure International (CSL)in November to help understand
the fiscal and economic impacts of stadiums. We learned that economic benefits to host cities usually
come from a local option sales taxes on sales generated outside the stadiums (hotel, dining, and
entertainment). Special legislation would be required for a local sales tax and the benefits are
uncertain since it is difficult to predict the level of spending that would occur in Eden Prairie versus
other communities.
• City and Chamber staff met with the president of the Minnesota Twins who also expressed interest in
the Golden Triangle area.
• Governor Pawlenty announced in early November he would lead an effort to identify viable options
for addressing the stadium needs of Minnesota's sports teams. He requested proposals from cities,
counties, business leaders, developers,team owners, and others who are interested in being part of
the solution to stadium needs. The deadline for the proposals is January 15,2004. The Governor
appointed a 19 member screening committee chaired by Finance Commissioner Dan McElroy that
will review the proposals and forward recommendations to the Governor.
• The City Council agreed at the December 2, 2003 workshop to have staff prepare and submit a
stadium proposal to the Governor's committee January 15, 2004.
The essentials of the City's proposal are as follows:
• The City is open to exploring the feasibility of a stadium for either the Vikings or Twins, or possibly
both. In any case,the City Council would make the final decision for a stadium development in Eden
Prairie, and like any other development proposal would require extensive review and consideration
before a local decision is made.
• The north half the Golden Triangle (about 400 acres) is identified as the general area for a stadium.
This area consists mainly of single-level industrial and office warehouse buildings many which were
constructed over twenty years ago—making them likely candidates for future redevelopment.
• It details the area attributes stated above including proximity to season ticket holders, good access to
the region, abundance of weekend and evening parking, more capacity planned for surrounding
highways, LRT being considering for the GTA,high-visibility from all major highways,potential for
adjacent commercial, restaurant, hotel and convention development.
• Since there are numerous locations within the 400 acre area that would be suitable for a stadium, it
should be left up to the teams and/or the State to determine the exact location for a stadium based on
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further and more specific site analysis.
• The City does not own or control the properties within the area identified for stadium and since this
phase of the stadium process is conceptual and will undoubtedly focus primarily on financing issues,
we want to avoid interfering with any real estate transactions currently in progress.
• It identifies parcels within the site area that are currently for sale that could be considered for a
stadium, including Best Buy's former headquarters site,which has the necessary acreage(47 acres),
is highly visible and very accessible.
• Since the Vikings and Twins are a major asset to all of Minnesota—the public's share of the cost for
stadiums should be spread throughout the region and/or state. The proposal suggests that the State
consider a 7-county sales tax increase through referendum. Broader public support for a regional
sales tax increase would be more likely if it could also be tied to regional transportation needs.
• The primary benefits of a stadium are from name recognition and exposure—which are financial
"intangibles." Over time, stadiums may also stimulate positive redevelopment of the Triangle area.
Attachments:
Resolution
q !
CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims January 6,2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Management and Budget Payment of Claims TnT
Sue Kotchevar
Requested Action
Move to:
Synopsis
Checks 126103 - 126472
Wire Transfers 1921 - 1936
Background Information
Attachments
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2004-
A RESOLUTION APPROVING STADIUM PROPOSAL
WHEREAS, Governor Pawlenty authorized the formation of a Stadium Screening
Committee which will receive and review proposals relating to the siting and financing of stadiums
for the Minnesota Twins and the Minnesota Vikings; and
WHEREAS, the City Council believing it to be in the best interest of the City, authorized
staff to prepare a proposal in cooperation and with the assistance of the Eden Prairie Chamber of
Commerce; and
WHEREAS, the City Council has been presented with that certain document entitled
"STADIUM PROPOSAL, EDEN PRAIRIE GOLDEN TRIANGLE AREA, Eden Prairie,
Minnesota,January 6,2004."
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Eden
Prairie,Minnesota,that the City Council hereby approves that certain proposal presented to the City
Council on January 6, 2004 entitled "STADIUM PROPOSAL, EDEN PRAIRIE GOLDEN
TRIANGLE AREA, Eden Prairie, Minnesota, January 6, 2004" and authorizes the City Manager or
his designee to submit the proposal to the Governor's Stadium Screening Committee.
ADOPTED by the City Council of the City of Eden Prairie this 6ch day of January,2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen A. Porta, City Clerk
�0
CITY COUNCIL AGENDA DATE:
SECTION: Report of Parks and Recreation Director January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Robert A. Lambert Jean Harris Memorial Bridge Bids
Director of Parks&Recreation
Requested Action
Move to: Authorize the Riley Purgatory Bluff Creek Watershed District to accept the Bridge
alternate bid for the Purgatory Creek Recreation Area Phase IV.
Synopsis
Bids were opened on January 6 for the Purgatory Creek Recreation Area Phase IV project including
dredging, sheetpile weir and bridge construction. Veit Companies was the low bid with a base bid of
$719,258 and a bridge alternate for the Jean Harris Memorial Bridge of an additional $145,000.
The Watershed District is responsible for 50%of the trail costs, including 50%of the pre-fabricated
bridge cost and the bridge abutment costs. The bridge abutments and the pre-fabricated bridge total
$45,000;therefore, the Watershed District will pay $22,500 of that cost, and the City will pay
$22,500 of that cost, plus the entire$145,000 for the extra cost for the Jean Harris Memorial Bridge;
for a total cost of$167,500. As of December 16, 2003, $88,704 of the City's cost has been raised,
including the$22,500 that would be the City's cost for the base bridge. There remains a balance of
$78,796 to be either raised through donations or paid by the City.
Background
The worst case scenario occurred in terms of bids for the bridge. The low base bid happened to have
the highest bid for the bridge. For example,.Frattalone Excavating was the second low bid with a
base bid of$863,591 and an additional cost for the alternate bridge of$93,000 which was very close
to what the engineers estimate was for the additional cost for the bridge. If Frattalone had been the
low bidder on the project,the cost to the City for the bridge would have been half of their quote for
the base bridge of$49,050,this would be$24,525 plus their additional cost of$93,000 for a total
cost to the City of$117,525. If the City subtracted what has been raised by fundraisers, plus the
City's share of the base bid,totaling$90,729 the balance that would be owed would only be$26,796
rather than$78,796.
The Riley Purgatory Bluff Creek Watershed District will meet tomorrow night,Wednesday, January
7 to award the bid. It is critical to award this bid tomorrow so this contractor can begin this project as
soon as possible. 75,000 cubic yards of material must be removed from that area prior to March 15
in order to complete this project this year.
Attachment: Tabulation of Bids Received Report
City of Eden Prairie
Council Check Summary
1/6/2004
Division Amount
General 500,849
102 Legal Counsel 46,238
III Customer Service 7,584
112 Human Resources 331
113 Communication Services 1,339
114 Benefits&Training 1,710
115 Risk Management 321
116 Facilities 19,334
117 City Center 14,972
130 Assessing 68
131 Finance 145
132 Social Services 240
133 Community Development -391
134 Heritage Preservation 94
135 Information Technology 2,720
136 Wireless Communication 11,081
137 Economic Development 31
150 Park Administration 13,032
151 Park Maintenance 8,499
•153 Athletic Programs 8,930
154 Community Center 29,001
157 Special Events 14
158 Senior Center 7,222
160 Adaptive Recreation 486
161 Oak Point Pool 513
162 Arts 861
163 Park Facilities 229
180 Police 17,310
181 Telecommunicators 203
183 Civil Defense 293
184 Fire 5,021
185 Animal Control 2,624
186 Inspections 57
200 Engineering 588
201 Street Maintenance 21,991
202 Street Lighting 52,076
203 Fleet Services 28,747
204 Equipment Revolving 23,131
303 Cemetary Operation 7
308 E-911 1,483
311 Grant Fund 223
314 Liquor Compliance 400
409 Improvement Bonds 1998A 900,000
416 Certificate Debt Fund 212,000
417 $3,390,000 Facility Bond 2000 252,750
502 Park Development 37,225
503 Utility Improvement 16,395
506 Improvment Bonds 1996 133,762
509 CIP Fund 147,450
511 Construction Fund 293,459
512 CIP Trails 2,897
601 Prairie Village Liquor 90,142
602 Den Road Liquor 150,942
603 Prairie View Liquor 112,042
701 Water Fund 81,959
702 Sewer Fund 3,615
703 Storm Drainage Fund 5,179
800 TIF 288,461
803 Escrow Fund 19,570
Report Totals 3,577,455 ��
City of Eden Prairie
Council Check Register
1/6/2004
Check# Amount Vendor/Explanation Account Description Business Unit
1921 66,758 PUBLIC EMPLOYEES RETIREMENT Employers PERA General Fund
1922 66 PUBLIC EMPLOYEES RETIREMENT Employers PERA General Fund
1923 8,879 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
1924 23,021 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund
1925 12,627 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund
1926 465 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Services
1927 112,774 WELLS FARGO MINNESOTA N A Employers SS&Medicare General Fund
1928 67,446 MINNESOTA DEPT OF REVENUE Other Contracted Services Park Maintenance
1929 900,000 US BANK TRUST NATIONAL ASSN Interest Improvement Bonds 1998A
1930 252,750 NATIONAL CITY BANK Paying Agent $3,390,000 Facility Bond 2000
1931 212,000 ANCHOR BANK Interest $1,000,000 G.O.Bonds-2002A
1932 67,237 PUBLIC EMPLOYEES RETIREMENT Employers PERA General Fund
1933 8,679 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
1934 25,427 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund
1935 12,840 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund
1936 123,610 WELLS FARGO MINNESOTA N A Employers SS&Medicare General Fund
126103 31 ADAMS,BETSY Mileage&Parking Heritage Preservation
126104 1,181 BLOOMINGTON,CITY OF Kennel Services Animal Control
126105 77 BOSACKER,MIKE Clothing&Uniforms Police
126106 19 BREUNIG,KRISTI Clothing&Uniforms Telecommunicators
126107 250 CASSADY,KEVIN Tuition Reimbursement/School In Service Training
126108 195 DEGREE,BETH Mileage&Parking Oak Point Operations
126109 298 DOMINIUM Interest Subsidy Heights at Valleyview
126110 29,395 HENNEPIN COUNTY TREASURER Interest Subsidy TIF Elim Shores&PV Apartment
126111 63 KIST,ELISE Mileage&Parking Heritage Preservation
126112 5,770 KMC TELECOM HOLDINGS INC. Telephone General
126113 142,395 LINCOLN PARC APARTMENTS LLC Interest Subsidy Lincoln Pare Apartments
126114 1,632 MEDICINE LAKE TOURS Special Event Fees Adult Program
126115 11,839 OAKBROOK CORPORATION Interest Subsidy Edenvale TIF District
126116 44,059 PRAIRIE VILLAGE LMTD PARTNERSH Interest Subsidy TIF Elim Shores&PV Apartment
126117 2,646 QWEST Telephone Prairie View Park
126118 15,833 REAL ESTATE EQUITIES MANAGEMEN Interest Subsidy Columbine Road
126119 68 SCADDEN,JENNA Operating Supplies Police
126120 40,530 SILVERCREST PROPERTIES Interest Subsidy Eden Shores
126121 1,460 SOUTHWEST METRO TRANSIT Deposits Escrow
126122 4,112 TEALWOOD CARE CENTER Interest Subsidy Rolling Hills
126123 300 US POSTMASTER-HOPKINS Postage General
126124 54 ZUCCIII,TINA Clothing&Uniforms Police
126125 1,014 BLOOMINGTON,CITY OF Kennel Services Animal Control
126126 612 BREHM GROUP,THE Prepaid Expenses General Fund
126127 347 DEPARTMENT OF HUMAN SERVICES Other Contracted Services Park Maintenance
126128 218 DPMS(TRAINING) Training Supplies Police
126129 209 EDEN PRAIRIE ROTARY CLUB Dues&Subscriptions In Service Training
126130 57 GLENROSE FLORAL AND GIFT SHOPS Deposits Escrow
126132 40 H P PIPEWORKS Cash Over/Short General Fund
126133 1,288 IIENNEPIN COUNTY SHERIFF'S OFFI Board of Prisoner Police
126134 42 HENNEPIN COUNTY TREASURER Licenses&Taxes Parks Administration
126135 2,866 HENNEPIN COUNTY TREASURER Board of Prisoner Police
126136 68 HOLSTEN,PAMELA Lessons&Classes Ice Arena
126137 187 JAMES,CHRIS&KATIE AR Utility Water Enterprise Fund
126138 875 JOHNSON,CINDY Tuition Reimbursement/School Police
126139 10 KIRCHMAN,GLORIA Program Fee Senior Center Program
126140 8 KLEVE HTG&AC Cash Over/Short General Fund
126141 45 MINNESOTA BUREAU OF CRIMINAL A Employment Support Test Human Resources
126142 1,620 MINNESOTA POLLUTION CONTROL AG Prepaid Expenses General Fund
126143 128 MINNESOTA POLLUTION CONTROL AG Prepaid Expenses General Fund
126144 1,375 MINNESOTA VALLEY ELECTRIC COOP Electric Street Lighting
126145 12 OLSEN COMPANIES Safety Supplies Fleet Services
126146 90 OLSEN,MIKE Staring Lake Bldg Park Facilities
126147 374 PETTY CASH Employee Award Communication Services
126148 77 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services
126149 985 QWEST Telephone Wireless Communication
126150 108 RICHARDSON,JIM Video&Photo Supplies Police
126151 15 ROSEMOUNT INC Final Plat Review General Fund
126152 36 SIMON,ANDREA Training Supplies In Service Training
126153 63 STEWART-HESTER,RENEE Other Contracted Services Community Center Admin.
Check# Amount Vendor/Explanation Account Description Business Unit
126154 8 TIME WARNER CABLE Cable TV Fire
126155 2,557 ARCH PAGING Pager&Cell Phone Wireless Communication
126156 1,003 ASPEN WASTE SYSTEMS INC. Waste Disposal Senior Center
126157 89 AT&T Pager&Cell Phone Police
126158 641 BIFFS INC Waste Disposal Park Maintenance
126159 27,548 CENTERPOINT ENERGY MARKETING I Gas Water Treatment Plant
126160 362 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Fire
126161 58 GRAY,ALAN Employee Award Human Resources
126162 20 HAHNFELDT,STEVE Dues&Subscriptions Fire
126163 21,751 MINNESOTA DEPT OF HEALTH Licenses&Taxes Water Utility-General
126164 385 NEPM Fire Prevention Supplies Fire
126165 160 NUR,ZINA Miscellaneous Housing,Trans,&Human Sery
126166 264 PELTIER,JAMES Operating Supplies Fire
126167 400 PETTY CASH-POLICE DEPT Operating Supplies Liquor Compliance
126168 1,483 QWEST Telephone E-911 Program
126169 14 RICHFIELD,CITY OF Autos Public Safety
126170 2,295 SAINT PAUL HOTEL,THE Special Event Fees Senior Center Program
126171 23,117 SUPERIOR FORD Autos Public Safety
126172 266 TAPE COMPANY,THE Video&Photo Supplies Communication Services
126173 200 TIME WARNER CABLE Operating Supplies Fire
126174 2,300 UNIVERSITY OF MINNESOTA Prepaid Expenses General Fund
126175 423 US POSTMASTER-HOPKINS Printing Senior Center Program
126176 100 VANDENBERGIIE,MARK Clothing&Uniforms Telecommunicators
126177 239 VERIZON WIRELESS BELLEVUE Pager&Cell Phone General Facilities
126178 250 WILDER,LOIS Other Contracted Services Adult Program
126179 109 XCEL ENERGY Electric Traffic Signals
126180 55 ACE ICE COMPANY Misc Non-Taxable Prairie View Liquor Store
126181 72 AMERIPRIDE LINEN&APPAREL SER Operating Supplies Prairie Village Liquor Store
126182 135 ARCTIC GLACIER INC Misc Non-Taxable Den Road Liquor Store
126183 7,301 BELLBOY CORPORATION Wine Imported Prairie View Liquor Store
126184 416 D'VINE WINE DISTRIBUTORS Wine Imported Prairie Village Liquor Store
126185 7,639 DAY DISTRIBUTING Beer Den Road Liquor Store
126186 3,192 EAGLE WINE COMPANY Wine Imported Prairie View Liquor Store
126187 10,045 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store
126188 600 EXTREME BEVERAGE Misc Taxable Den Road Liquor Store
126189 152 FINE WINES FROM EUROPE Wine Imported Den Road Liquor Store
126190 2,249 GRAPE BEGINNINGS Wine Imported Prairie View Liquor Store
126191 23,629 GRIGGS COOPER&CO Liquor Prairie View Liquor Store
126192 1,520 I1O11ENSTEINS INC Beer Prairie View Liquor Store
126194 42,411 JOHNSON BROTHERS LIQUOR CO Wine Domestic Prairie View Liquor Store
126195 115 LEHMANN FARMS Misc Non-Taxable Den Road Liquor Store
126196 12,594 MARK VII Beer Prairie Village Liquor Store
126197 1,071 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie View Liquor Store
126198 935 NEW FRANCE WINE COMPANY Wine Domestic Prairie Village Liquor Store
126199 5,054 PAUSTIS&SONS COMPANY Wine Imported Prairie View Liquor Store
126201 20,038 PHILLIPS WINE AND SPIRITS INC Wine Domestic Prairie Village Liquor Store
126202 735 PINNACLE DISTRIBUTING Misc Non-Taxable Prairie View Liquor Store
126203 7,965 PRIOR WINE COMPANY Wine Domestic Prairie Village Liquor Store
126205 18,483 QUALITY WINE&SPIRITS CO Wine Domestic Den Road Liquor Store
126206 17,089 THORPE DISTRIBUTING Beer Den Road Liquor Store
126207 2,440 WINE COMPANY,THE Wine Domestic Prairie View Liquor Store
126208 3,602 WINE MERCHANTS INC Wine Domestic Prairie View Liquor Store
126209 1,932 WORLD CLASS WINES INC Wine Imported Den Road Liquor Store
126210 124 AMERICAN RED CROSS Other Contracted Services Risk Management
126211 40 CDW GOVERNMENT INC. Other Hardware Information Technology
126212 56 CHASE,JOIN Program Fee Adult Program
126213 519 DE LAGE LANDEN FINANCIAL SERVI Other Rentals General
126214 509 DELL MARKETING L.P. Video&Photo Supplies Senior Center Administration
126215 13,493 DELTA DENTAL PLAN OF MN Dental General Fund
126216 32,520 GREGERSON ROSOW JOINSON&NILA Legal Legal Criminal Procecution
126217 104 INSIGHT PUBLIC SECTOR Video&Photo Supplies Senior Center Administration
126218 13,719 KAPLAN KIRSCH&ROCKWELL LLP Legal Counsel Airport Legal Council
126219 131 LIIvIBERG,KRISTY Other Contracted Services Cummins House Special Events
126220 98 MARSHALL FAMILY FARM MARKET Operating Supplies Sunbonnet Days
126221 2,573 METRO SALES INCORPORATED* Other Hardware Information Technology
126222 2,044 MINN CHILD SUPPORT PAYMENT CTR Garnishment Withheld General Fund
126223 39 OLSEN COMPANIES Operating Supplies Street Maintenance
126224 197 PARK NICOLLET CLINIC Other Contracted Services Risk Management
126225 7,543 PRAIRIE PARTNERS SIX LLP Prepaid Expenses Prairie Village Liquor Store
126226 101 PRIORITY COURIER EXPERTS 5 fJ Equipment Repair&Maint Fleet Services
Check# Amount Vendor/Explanation Account Description Business Unit
126227 48 QUICKSILVER EXPRESS COURIER postage General
126228 228 QWEST Telephone Crestwood Park
126229 16 RICCAR CORP Cash Over/Short General Fund
126230 199 SCHAITBERGER,CHUCK Tuition Reimbursement/School In Service Training
126231 220 STOVRING,LESLIE Mileage&Parking Engineering
126232 104 THIRD PARTY SOLUTIONS Workers Comp Insurance Employee Benefits
126233 58 WERTS,SANDY Operating Supplies Cummins House Special Events
126234 4,087 XCEL ENERGY Principal Traffic Signals
126235 401 ASPEN WASTE SYSTEMS INC. Waste Disposal Water Treatment Plant
126236 204 BRAUN TURF FARMS Deposits Escrow
126237 1,890 BURTON EQUIPMENT INC Capital Under$2,000 City Center Operations
126238 200 CHAD NESTOR&ASSOCIATES Printing Adaptive Recreation
126239 370 GOPHER STATE ONE-CALL INC Other Contracted Services Water System Maintenance
126240 580 HARTMAN TREE FARM Deposits Escrow
126241 335 HENNEPIN COUNTY PUBLIC RECORDS Other Contracted Services Engineering
126242 577 HIRSI-IFIELD'S Building Materials Park Maintenance
126243 471 HOME DEPOT/GECF Repair&Maint.Supplies Senior Center
126244 280 KOTSONAS,GEORGE Other Contracted Services Senior Center Program
126245 7 MAZZOLENI,PHYLLIS Program Fee Senior Center Program
126246 19,265 MEDICA CHOICE Medical Bills Prepaid General Fund
126247 174 OSI BATTERIES INC Small Tools Fire
126248 464 REBS MARKETING Other Contracted Services Water Accounting
126249 15 ROSEVILLE,CITY OF Postage General
126250 595 ROTTLAND CO,THE Deposits Escrow
126251 295 TECH BUILDERS Deposits Escrow
126252 40 TELEPHONE ANSWERING CENTER INC Other Contracted Services Water Treatment Plant
126253 229 VERIZON WIRELESS BELLEVUE Pager&Cell Phone Sewer Utility-General
126254 295 VP ENTERPRISES OF MINNESOTA IN Deposits Escrow
126255 295 WOODDALE BLDERS Deposits Escrow
126256 1,904 XCEL ENERGY Electric Water Treatment Plant
126257 38- ACE ICE COMPANY Misc Non-Taxable Prairie View Liquor Store
126258 89 AMERIPRIDE LINEN&APPAREL SER Repair&.Maint.Supplies Den Road Liquor Store
126259 61 ARCTIC GLACIER INC Misc Non-Taxable Prairie Village Liquor Store
126260 2,557 BELLBOY CORPORATION Liquor Den Road Liquor Store
126261 8,120 DAY DISTRIBUTING Beer Prairie Village Liquor Store
126262 17,545 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store
126263 89 GRAPE BEGINNINGS Wine Domestic Prairie Village Liquor Store
126264 607 GRIGGS COOPER&CO Transportation Prairie Village Liquor Store
126265 1,256 HOHENSTEINS INC Beer Den Road Liquor Store
126266 11,164 JOHNSON BROTHERS LIQUOR CO Misc Non-Taxable Den Road Liquor Store
126267 10,719 MARK VII Misc Non-Taxable Prairie Village Liquor Store
126268 1,276 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store
126269 435 PINNACLE DISTRIBUTING Misc Non-Taxable Den Road Liquor Store
126270 117 PRIOR WINE COMPANY Wine Domestic Den Road Liquor Store
126271 12,358 QUALITY WINE&SPIRITS CO Liquor Prairie Village Liquor Store
126272 16,268 THORPE DISTRIBUTING Beer Den Road Liquor Store
126273 468 WINE MERCHANTS INC Wine Domestic Prairie Village Liquor Store
126274 239 ELK RIVER CONCRETE PRODUCTS Repair&Maint.Supplies Storm Drainage
126275 392 GE CAPITAL Other Rentals General
126276 45 HANNAH,BARBARA Program Fee Senior Center Program
126277 64 HUTTER,MICHAEL Computers Capital Impr./Maint.Fund
126278 219 IND SCHOOL DIST 272 Printing Pool Lessons
126279 2,015 KLEVE PROPERTIES LLC Deposits Escrow
126280 30 MINNESOTA DEPT OF AGRICULTURE Prepaid Expenses General Fund
126281 80 NUR,ZINA Miscellaneous Housing,Trans,&Human Sery
126282 96 PHILIPS MEDICAL SYSTEMS Equipment Repair&Maint Police
126283 422 PIDCOCK,DUANE Deposits Escrow
126284 98 PROTECTION ONE Other Contracted Services Cummins Grill
126285 55 QWEST Telephone Sewer Liftstation
126286 70 READY CARE INDUSTRIES Cleaning Supplies General Facilities
126287 14 SMITH,HOLLY A. Mileage&Parking Den Road Liquor Store
126288 233 STANDAL,JOHN Deposits Escrow
126289 36 VERIZON WIRELESS BELLEVUE Telephone Fleet Services
126290 912 WEBER,GREG Tuition Reimbursement/School In Service Training
126293 17 AIRLINK COMMUNICATIONS INC Software Maintenance Capital Impr./Maint.Fund
126294 79 HENNEPIN COUNTY TREASURER Operating Supplies Community Development
126295 60 LAFRENZ,DALE Outdoor Center Park Facilities
126296 59 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services
126297 130 STATE OF MINNESOTA Prepaid Expenses General Fund
126298 98,533 XCEL ENERGY 55 Electric Street Lighting
Check# Amount Vendor/Explanation Account Description Business Unit
126299 228 A TO Z RENTAL CENTER Employee Award Human Resources
126300 65 ADOLPHKIEFER Operating Supplies Oak Point Lessons
126301 43 AIRGAS SAFETY Protective Clothing Water Treatment Plant
126302 248,207 AMERICAN LIBERTY CONSTRUCTION, Other Contracted Services Construction Fund
126303 30 AMERICAN RED CROSS Recreation Supplies Pool Lessons
126304 92 ANCHOR PAPER COMPANY Office Supplies General
126305 277 ANCHOR PRINTING COMPANY Printing Adaptive Recreation
126306 83 ANCOM COMMUNICATIONS INC Equipment Parts Wireless Communication
126307 1,781 ARAMARK SERVICES INC Miscellaneous Prairie View Liquor Store
126308 70 ASPEN EQUIPMENT CO. Equipment Parts Fleet Services
126309 215 ASSOCIATION OF TRAINING OFFICE Tuition Reimbursement/School Police
126310 656 AUTO ELECTRIC SPECIALISTS Equipment Parts Fleet Services
126311 120 AUTOMATED ENTRANCE PRODUCTS IN Building Repair&Maint. Den Road Liquor Store
126312 138 BARTOS PRODUCTS Equipment Parts Fleet Services
126313 1,171 BAUER BUILT TIRE AND BATTERY Equipment Parts Fleet Services
126314 3,576 BENSIIOOF&ASSOCIATES INC Deposits Escrow
126315 25 BERTELSON OFFICE PLUS Office Supplies Water Utility-General
126316 305 BLOOMINGTON SECURITY SOLUTIONS Building Repair&Maint. Outdoor Center
126317 80 BOWLBY,ROD Other Contracted Services Basketball
126318 522 BOYER TRUCKS SO.ST.PAUL Equipment Parts Fleet Services
126319 196 BRO-TEX INC Equipment Parts Fleet Services
126320 4,695 BROWN TRAFFIC PRODUCTS Equipment Repair&Maint Traffic Signals
126321 360 BROWN,PAUL Other Contracted Services Touch Football
126322 6,157 BRYAN ROCK PRODUCTS INC Improvements to Land Capital Impr./Maint.Fund
126323 400 BUCK,BRENT Other Contracted Services Basketball
126324 2,400 BUCK,NATHAN Other Contracted Services Volleyball
126325 705 CARDIAC SCIENCE INC Equipment Repair&Maint Police
126326 9,342 CARGILL SALT Salt Snow&Ice Control
126327 96 CARLSON TRACTOR AND EQUIPMENT Equipment Parts Fleet Services
126328 314 CATCO PARTS SERVICE Equipment Parts Fleet Services
126329 201 CEMSTONE Repair&Maint.Supplies Water System Maintenance
126330 950 CHAD NESTOR&ASSOCIATES Printing Communication Services
126331 735 CLAREYS INC Equipment Testing/Cert. Sewer System Maintenance
126332 1,370 COASTAL TRAINING TECHNOLOGIES Training Supplies Water Utility-General
126333 104 COLONIAL Cleaning Supplies Sewer System Maintenance
126334 556 CONNEY SAFETY PRODUCTS Cleaning Supplies Water Treatment Plant
126335 157 CONTECH CONSTRUCTION PRODUCTS Repair&Maint.Supplies Storm Drainage
126336 180 CONTRACT HARDWARE CO,INC Building Repair&Maint. Water Treatment Plant
126337 2,087 CORPORATE EXPRESS Office Supplies Police
126338 224 CUB FOODS EDEN PRAIRIE Operating Supplies Fire Cert Grant
126339 364 CUSTOM HOSE INC. Equipment Repair&Maint Fleet Services
126340 6,643 CUTLER-MAGNER COMPANY Chemicals Water Treatment Plant
126341 424 CY'S UNIFORMS Clothing&Uniforms Police
126342 80 DAHL,TOM Other Contracted Services Basketball
126343 56,598 DALCO ROOFING&SHEET METAL IN Building Repair&Maint. Capital Impr./Maint.Fund
126344 985 DECORATIVE DESIGNS INC Other Contracted Services Water Treatment Plant
126345 266 DELEGARD TOOL CO Equipment Parts Fleet Services
126346 45,167 DMJ CORPORATION Improvements to Land Park Acquisition&Development
126347 658 DNR SCREEN PRINTING INC Awards Volleyball
126348 192 DRAMATISTS PLAY SERVICE INC Operating Supplies Winter Theatre
126349 454 EARL F ANDERSEN INC Operating Supplies Park Maintenance
126350 804 EDINA SW PLUMBING Other Assets Fire Station#1
126351 4,962 EF JOI NSON Equipment Repair&Maint Wireless Communication
126352 204 EMERGENCY APPARATUS MAINTENANC Repair&Maint.Supplies Fire
126353 218 ENVIRONMENTAL RESOURCE ASSOCIA Operating Supplies Water System Maintenance
126354 336 ESCHELON TELECOM INC Equipment Repair&Maint Telephone
126355 3,039 ESRI Licenses&Taxes Water Treatment Plant
126356 400 FACILITY SYSTEMS INC Other Contracted Services Senior Center
126357 96 FASTENAL COMPANY Repair&Maint.Supplies Water Treatment Plant
126358 520 FERO,STACEY Other Contracted Services Volleyball
126359 47 FERRELLGAS Motor Fuels Water System Maintenance
126360 38 FIKES HYGIENE SERVICES Operating Supplies Prairie Village Liquor Store
126361 787 FISHER SCIENTIFIC Equipment Parts Water Treatment Plant
126362 141 FITNESS WHOLESALE Operating Supplies Fitness Classes
126363 175 FORCE AMERICA Equipment Parts Fleet Services
126364 1,470 G&K SERVICES-MPLS INDUSTRIAL Clothing&Uniforms Fleet Services
126365 581 GALLES CORPORATION Cleaning Supplies Water Treatment Plant
126366 90 GENERAL MACHINING INC. Operating Supplies Park Maintenance
126367 38 GINA MARIAS INC Operating Supplies Police
126368 145 GIRARD'S BUSINESS MACHINES INC S,Equipment Repair&Maint Finance
Check# Amount Vendor/Explanation Account Description Business Unit
126369 2,500 GME CONSULTANTS INC Testing-Soil Boring Construction Fund
126370 747 GRAINGER Small Tools Water System Maintenance
126371 256 GREAT LAKES COINS AND COLLECTI Operating Supplies Fire
126372 400 GYM WORKS Repair&Maint.Supplies Fitness Center
126373 17,261 HANSEN THORP PELLINEN OLSON Improvement Contracts Capital Impr./Maint.Fund
126374 207 HARMON AUTOGLASS Equipment Repair&Maint Fleet Services
126375 11,093 HARTLAND FUEL PRODUCTS LLC Motor Fuels Fleet Services
126376 166 HAWKINS WATER TREATMENT GROUP Chemicals Water Treatment Plant
126377 195 HAYDEN-MURPHY EQUIPMENT COMPAN Equipment Paris Fleet Services
126378 525 I-lELLERS CARBONIC WEST Chemicals Water Treatment Plant
126379 90 I ENNEPIN TECHNICAL COLLEGE Tuition Reimbursement/School Fire
126380 360 HENRY,PAUL Other Contracted Services Volleyball
126381 190 HIGLEY,STEVE Other Contracted Services Volleyball
126382 540 HOLMES,JOHN CARTER Other Contracted Services Volleyball
126383 540 HOLMES,TOM Other Contracted Services Volleyball
126384 2,833 IND SCHOOL DIST 272 Special Event Fees Senior Center Program
126385 374 INDUSTRIAL LIGHTING SUPPLY INC Repair&Maint.Supplies Water Treatment Plant
126386 4,612 INNOVATIVE GRAPHICS Clothing&Uniforms Police
126387 600 INSIGHT PUBLIC SECTOR Computers Information Technology
126388 2,000 INSPEC INC. Other Contracted Services Capital Impr./.Maint.Fund
126389 253 INTERSTATE COMPANIES INC Equipment Parts Fleet Services
126390 655 INTUIT INFORMATION TECHNOLOGY Software Information Technology
126391 517 ITRON INC. Equipment Repair&Maint Water Meter Reading
126392 285 J H LARSON ELECTRICAL COMPANY Repair&Maint.Supplies Park Maintenance
126393 2,300 JAMES R HILL INC Other Contracted Services Storm Drainage
126394 1,057 JANEX INC Cleaning Supplies General Facilities
126395 562 JOHN HENRY FOSTER MINNESOTA IN Other Contracted Services Water Treatment Plant
126396 153 KJOLHAUG ENVIRONMENTAL SERVICE Improvements to Land Capital Impr./Maint.Fund
126397 3 KRAEMERS HARDWARE INC Equipment Parts Fleet Services
126398 828 LAB SAFETY SUPPLY INC Cleaning Supplies Water Utility-General
126399 614 LAKE COUNTRY DOOR Building Repair&Maint. Fire Station#3
126400 2,139 LAMETTRYS COLLISION Equipment Repair&Maint Fleet Services
126401 79 LANDS END CORPORATE SALES Clothing&Uniforms Police
126402 429 LEROY JOB TRUCKING INC Other Contracted Services Animal Control
126403 369 LIGHTNING PRINTING Printing Cummins House Special Events
126404 134 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Services
126405 12,990 MARKETLINE RESEARCH INC Other Contracted Services Planning&Development
126406 144 MARKS EDEN PRAIRIE AMOCO Equipment Repair&Maint Police
126408 762 MENARDS Operating Supplies Park Maintenance
126409 63 METROPOLITAN FORD Equipment Parts Fleet Services
126410 12,300 METROPOLITAN MECHANICAL Building Repair&Maint. City Center Operations
126411 8,842 MIDWEST ASPHALT CORPORATION Improvements to Land Capital Impr./Maint.Fund
126412 5,155 MILLER DUNWIDDIE Building Capital Impr./Maint.Fund
126413 906 MOORE MEDICAL CORP Safety Supplies Fire
126414 80 MOSE,WILLIAM G Other Contracted Services Basketball
126415 163 MTI DISTRIBUTING INC Equipment Parts Fleet Services
126416 662 MUNICIPAL EMERGENCY SERVICES Protective Clothing Fire
126417 761 NATIONAL WATERWORKS Repair&Maint.Supplies Water Meter Repair
126418 298 NORTHERN TOOL&EQUIPMENT CO. Operating Supplies Street Maintenance
126419 116 NORTHWEST RESPIRATORY SERVICE Safety Supplies Fire
126420 800 NRG PROCESSING SOLUTIONS Improvements to Land Capital Impr./Maint.Fund
126421 963 OLSEN COMPANIES Equipment Parts Fleet Services
126422 44,448 PARKOS CONSTRUCTION COMPANY Building Capital Impr./Maint.Fund
126423 3,350 PARROTT CONTRACTING INC Improvements to Land Capital Impr./Maint.Fund
126424 54 PENNWELL Training Supplies Fire
126425 927 PETERSON ENVIRONMENTAL CONSULT Other Contracted Services Storm Drainage
126426 1,283 PLEHAL BLACKTOPPING INC Improvements to Land Capital Impr./Maint.Fund
126427 189 PORT-A-WELDING INC Equipment Repair&Maint Street Maintenance
126428 209 POWER SYSTEMS Equipment Parts Fleet Services
126429 2,010 PUBLIC SAFETY CENTER INC Operating Supplies Wireless Communication
126430 197 PUBLIC SAFETY PRINTING SERVICE Printing Police
126431 7 RADIOSHACK Operating Supplies Water System Maintenance
126432 653 RDO EQUIPMENT CO Improvements to Land Capital Impr./Maint.Fund
126433 1,386 RICMAR INDUSTRIES Chemicals Park Maintenance
126434 14,217 RMR SERVICES INC Other Contracted Services Utility Improvement Fund
126435 1,355 RUFFRIDGE JOHNSON EQUIPMENT CO Equipment Parts Fleet Services
126436 150 SCRAP METAL PROCESSORS INC Equipment Repair&Maint Fleet Services
126437 720 SE-ME INC Video&Photo Supplies Police
126438 502 SHERWIN WIILIAMS CO Operating Supplies Street Maintenance
126439 131,387 SM HENTGES&SONS INC 5T Improvement Contracts Improvement Projects 1996
Check# Amount Vendor/Explanation Account Description Business Unit
126440 97 SNAP-ON TOOLS Small Tools Street Maintenance
126441 1,138 SOUTHWEST SUBURBAN PUBLISHING- Advertising Prairie View Liquor Store
126442 43,818 SRF CONSULTING GROUP INC Deposits Escrow
126443 579 STANDARD SPRING Equipment Parts Fleet Services
126444 3,109 STREICI-IERS Clothing&Uniforms Police
126445 1,493 STS CONSULTANTS LTD Other Contracted Services Storm Drainage Projects
126446 3,267 SUBURBAN CHEVROLET GEO Equipment Parts Fleet Services
126447 55 SUBURBAN PROPANE Lubricants&Additives Fleet Services
126448 5,059 SUMMIT ENVIROSOLUTIONS Other Contracted Services Utility Improvement Fund
126449 235 SUPERIOR STRIPING INC Improvements to Land Capital Impr./Maint.Fund
126450 311 TESSCO Operating Supplies Wireless Communication
126451 3,808 THYSSENKRUPP ELEVATOR Building Capital Impr./Maint.Fund
126452 47 TOLL GAS AND WELDING SUPPLY Equipment Repair&Maint Park Maintenance
126453 425 TOTAL REGISTER Equipment Repair&Maint Den Road Liquor Store
126454 675 TOWN AND COUNTRY DODGE Equipment Parts Fleet Services
126455 12 TRANS UNION CORPORATION Other Contracted Services Police
126456 551 TWIN CITY OXYGEN CO Lubricants&Additives Fleet Services
126457 1,067 UNIFORMS UNLIMITED Clothing&Uniforms Police
126458 30 UNITED FIREFIGHTERS ASSN Dues&Subscriptions Fire
126459 5,152 UNITED PROPERTIES-CONSTRUCTION Building Repair&Maint. Senior Center
126460 356 UNLIMITED SUPPLIES INC Repair&Maint.Supplies Water System Maintenance
126461 237 VIKING ELECTRIC SUPPLY Equipment Repair&Maint Emergency Preparedness
126462 429 V WR INTERNATIONAL INC Equipment Parts Water Treatment Plant
126463 460 WARWICK INDUSTRIAL INC Equipment Repair&Maint Water Well 44
126464 605 WEST WELD Equipment Parts Fleet Services
126465 751 WESTSIDE EQUIPMENT Equipment Repair&Maint Fleet Services
126466 350 WIERSMA,LUKE Other Contracted Services Basketball
126467 595 WILKUS ARCHITECTS INC Other Contracted Services Prairie View Liquor Store
126468 119 WOLF CAMERA Video&Photo Supplies Assessing
126469 920 ZAHN,GERALD Other Contracted Services Volleyball
126470 427 ZARNOTH BRUSH WORKS INC. Equipment Repair&Maint Park Maintenance
126471 299 ZEP MANUFACTURING CO Equipment Parts Fleet Services
126472 449 ZIEGLER INC Equipment Parts Fleet Services
3,577,455 Grand Total
5�
CITY COUNCIL AGENDA DATE:
SECTION: Petitions and Requests January 6, 2004
DEPARTMENT: ITEM NO.:
ITEM DESCRIPTION:
Robert A. Lambert -?AV Preserve Association Dues
Director of Parks&Recreation
Requested Action
Move to: Authorize staff to respond to the Preserve Association's letter indicating that the
City of Eden Prairie will not pay the Preserve Association dues as property was
designated Park and Open Space land when the City applied for acquisition of
the tax forfeited parcel. The City of Eden Prairie will be responsible for
maintenance of that conservation area.
Synopsis
The Preserve Association has requested the City of Eden Prairie pay annual membership
assessments on a parcel of property acquired by the City of Eden Prairie through the tax
forfeiture process for park and open space purposes. The Preserve Association contends that
because they were not notified that this property was acquired for park and open space purposes,
they are required by their bylaws to charge the City for Association dues of$455.81 per year for
the years 2002 and 2003.
Due to the fact that the City of Eden Prairie is not provided any Preserve Association rights, and
that the City did designate the property as park and open space property when it was acquired,
the City staff contends it does not owe any assessments.
Our City attorney will be in attendance at the January 6 meeting to answer any questions the
Council may have regarding this request.
Attachments: Preserve Association Letter
August 20, 2003 City of Eden Prairie Letter
59
4Tie cihJ of
0 0
Edien
8080 Mitchell Road•Eden Prairie,MN 55344-4485 o edenprairie.org o 952-949-8300 a TDD 952-949-8399
August 20,2003
Susan Dickman
General Manager,Preserve Association
11221 Anderson Lakes Parkway
Eden Prairie,MN 55344
SUBJECT: Preserve Center 3"d Addition,Lot 2,Block 1
Dear Susan.:
This letter is response to your letter requesting the City pay annual membership assessments and penalties
for association dues on property acquired by the City of Eden Prairie through the tax forfeiture process.
This parcel of property forfeited to the State of Minnesota because it was an unbuildable piece of
property. The City acquired the property to be designated as a conservation area so that it will remain in
its current natural state.
The City would request the Preserve Association Board to provide an easement for public use to the City
under Article M of your Articles of Incorporation.
The current property is zoned RM6.5 and guided low density residential; however, when the City
acquired the property from the State of Minnesota,through the tax forfeiture process, we acquired it for
the specific purpose of park and open space land. This land use cannot change without the property
reverting to the State for public sale. The City has no intention of allowing that to happen due to the soils
and wetland status of the property. The site does not have to be rezoned to be designated a conservation
area.
The City would be more than willing to pay the $455.81 for the Homeowner's Association assessments
provided that all residents of the City are then given membership status to the Preserve Homeowner's
Association. By the way I would be interested to know what the non-member use of your outdoor pool
has been this summer since you provided more public access to that facility.
Please let me know the Board's decision on whether or not you really want the City to pay association
dues for this parcel of property.
Sincerely,
__ii�
Robert A.Lambert
Director of Parks and Recreation
RAL:mdd
C: Mary Beth Buckman,President Preserve Association
Scott Neal, City Manager
Ric Rosow,City Attorney
The Preserve Association
11221 Anderson Lakes Parinvay • Eden Prairie Minnesota 55344
(952) 941-8400 • Fax: (952) 941-4978 • Email: SDPRESERVE@AOL,COM
Mr. Scott Neal
Manager,City of Eden Prairie
8080 Mitchell Road
Eden Prairie,MN 55444
Re: Property Designation of 8928 Preserve Blvd.Eden Prairie,MN 55347
Preserve Center P Addition,Lot 2,Block 1
Dear Mr.Neal,
The purpose of this letter is to make you aware of the situation regarding the above named property and
the Preserve Association. As a matter of its normal business,The Preserve Association assesses,on an
annual basis,dues on real property from owners who are members of the Association. Those assessments
for the above named property are currently in arrears.
To help put this situation in context for you and to give you a little background,this property is a member
property of The Preserve Association and subject to its Articles of Incorporation,Bylaws and Covenants.
(As reviewed by the Eden Prairie City Council in 1972) The property was owned, and the annual
Association dues paid,for some time by a developer. However,title to the property transferred in 1991 to
the State of Minnesota through a tax forfeiture action. The property was administered by the Hennepin
County Department of Property Tax and Public Records. During that period,the Property Department of
Hennepin County paid The Preserve Association the applicable annual assessments.
According to information supplied to us by the Department of Property Tax and Public Records the
property was deeded by the State of Minnesota to the City of Eden Prairie on June 2,2001,"for use as
parkland or a conservation area."
As this fact was unknown to the Preserve association,the annual membership assessments that were due
and payable were sent to Hennepin County,Department of Property Tax and Public Records.Evidently
these invoices were not forwarded to the City of Eden Prairie. Therefore,there are current annual
assessments and penalty charges due to the Preserve Association of$455.81 for the years 2002 and 2003.
We request immediate payment of these fees provided by The Preserve Association Covenants. In lieu of
payment the Preserve Association has the right to place a lien on the property.
Our understanding from a conversation with Stu Fox,city forester,the City intends that this property be
set aside for public use in some way and will not be sold and/or developed. If this is the case,for the
future,the Preserve Association by Board action can waive the annual assessment by providing"an
easement"for public use to the Municipality under Article XI of our Articles of Incorporation. However,
before the Preserve Association Board can take that action,the City must designate its intention for the
property for public use. Please let us know if this means a formal zoning action must take place. The
Preserve Association would also be interested in your intentions as to who will maintain this property.
If you have any further questions concerning this matter,please feel free to call Susan Dickman,General
Manager. Susan can provide copies of the documentation we have concerning this property and its status
with the Preserve Association.
We look forward to your prompt response on this matter.
Best Regards,
Mary Beth Buckman Susan Dickman
President,Preserve Association General Manager,Preserve Association
cc.Preserve Association Board of Directors
Bob Lambert,Director of Parks and Natural Resources
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager Resolution Designating the Official Meeting Dates, Time and Place for the City of Eden Prairie A .
Council in 2004 and Appointing Acting Mayor
Requested Action
MOTION: Move to adopt Resolution designating the official meeting dates, time and
place for the City of Eden Prairie Council in 2004 and appointing
Councilmember Case the Acting Mayor.
Synopsis
This resolution requires approval on an annual basis. Councilmember Case served as Acting
Mayor in 2003.
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES,TIME AND
PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 2004
AND APPOINTING ACTING MAYOR
BE IT RESOLVED, by the City Council of the City of Eden Prairie,Minnesota, that
they meet on the first and third Tuesdays of each month at 7:00 P.M. in the Eden Prairie City
Center Council Chambers, 8080 Mitchell Road, Eden Prairie,MN 55344. Council Workshops
will be held at 5:00 P.M. and Council Forums will be held at 6:30 p.m. prior to regularly
scheduled Council meetings. Robert's Rules of Order will prevail.
BE IT RESOLVED, that the first Council meeting in the month of March of 2004 will
be held on the second Tuesday of the month and the second Council meeting in the month of
March of 2004 will be held on the fourth Tuesday of the month.
BE IT RESOLVED, that the first Council meeting in the month of November of 2004
will be held on the second Tuesday of the month and the second Council meeting in the month of
November will be held on the fourth Tuesday of the month.
BE IT RESOLVED,that the first Council meeting in the month of January of 2005 will
be held on the first Tuesday of the month.
BE IT FURTHER RESOLVED,that Councilmember Case is hereby appointed to be
the Acting Mayor in the absence of the Mayor.
ADOPTED,by the City Council of the City of Eden Prairie, on this 6th day of January,
2004.
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen Porta, City Clerk
Gy
TABULATION OF BIDS RECEIVED
PURGATORY CREEK F;ECREATION AREA-PHASE 4 .
DREDGING,SHEE'[PILE WEIR,AND BRIDGE
EDEN PRAIRIE,MINNESOTA
RILEY-PURGATORY-SLURF CREEK WATERSHED DISTRICT
JanLiary 6,2004
Estimata Veit companies M. Frattalone Exo. $Or Inc Park Construction Landwehr Construction Inc. C.S;McCrQ§s&i Const;Co.'
Estimated � • '
[1ternNo. Description Unit Quanti Unit Pric® Extension Unit Price Exterialon Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension'.
1111.o4E
.04A Mobiliaation/Deinobilization L.S. 1 - - $80,000,00; $80,000,00 $23,900.00 $33,900.00 $56.000.00 $56,000.00 $36,640.00 $36.640.00 $225,000.00 $225,000,00
.049 Tree Removal L,S. 1 -- -- $4.000,00 .$4,000.00 '$6.200.00 $8,200,00 $5,800.00 $5.800.00 $29,270.00 $29,270-00 $75,000.00 $751000.00
.040 Dredging. C.Y. 76,000 -- -- $6.77 $507,750.00 $8.90 . $667.500,00 $11.00 $825,000.00 .$14.74 $1,105,500,00 $18.00 ;,.$1,350,000,00
.04D Seeec ile S.F. 2,160 -- -- $14.00 $30,240.00 '$18,25 $39,420.00 $12.50 $27,000.00 $17.95 $38.772.00 S20.00 $43,200.00
Concrete Ca L.S. 1 $10,000.00 $10,000.00 $16 000.00 $16,000.00 $8,150.00 $8,150.00 $12,000.00 $12,000.00 $1.6.000.00 $1.6,000:00
1.04F 8rid a Abutments L.S. 1 -- -- $23,000.00 $23,000.00 $26,650.00 $26,650.00 $24,000.00 $24,000.00 $30,400.00 $30,400.00 $30,000.00 $301000.00
1:040" Prefabricated Bride LS. 1 -- •- $29,000.00 $22,000.00 $22,400.00 $22,400.00 $22,000.00 $22,000.00 $25,491.00 . $25,491.00 $30,000.00 $30,000.00
1.04H RiprdR O.Y. '40 -- $60.00 12,400,00, $36.00 $1,400.00 $56.00 $2,240.00 $100.00 $4,000:00 $145.00 8500.'00
11.041 Select Granular Pill C.Y. 1,000 -- $6,00 $6.000.00 $15.00 $15.000.00 $10.50 $10,500-00 $21.58 . $21,580.00 $20.00 $20;000.00
1.04J Engineered Fill C.Y. 750 -- -- $6.00 $4,500.001 $7.20 $5,400.00 $6.50 $4,875.00 $16:95 $12,712.50 .$19,00 $14,250:00
1,04K Abondon 48-inch Culvert Pi es Ea, 4 - -- $600.00 '82.400.00 $1.000.00 . $4,000.00 $220.00 $880.00 ' $852.00 $3,408,00 $1,000.00 $4,000.00
1.04L Silt Fence L.F. 650 -- -- $2.00 $1,300.00 $3.50 $2,275.00 83.00 $1.950.00 $1.65 $1.007.50 86:00. $3,900. 0
1.04M In-stream Flotation Curtain L,F, 76 -- -- $18.00 $1,368.00 $16.00 $1,216.00 $14.00 $1,064.00 $16.95 $1,28$.20 $30.00 $2,280.00
1.04N Trail Topping Mix S.Y: 2,200 -- -- $4.00 $8,800.00 $3.90 $8.580,00 $4.9-0 $9,240.00 $4.85 $10,670.00 $8.00 817,600.00
1.040 Bituminous Trail S.Y. -275 - $20,00 $5.500.00 $26.00 $7,150.00 $23.00 $6,325.00 $30.00 .$8,250.00 $30.00 $B,250,00
1.04P Restoration L.S. 1 -- - 0,000.001 $10,000.00 $6.500.00 $6,500100 $5,380.00 $5,380,00 $41,040.00 $41,040.00 • $45,000.00 $45,000.00
TOTAL BASE BID $1,022,000 '$719,258.00 0 $863.591.000 . $1,0 00,404,00 S11,382,029.2ff. . 11 $1,890,280,00
0 . +or- 0 •ror- � +or• 0 +or- �� fior-) 0 +or-
1.04Q Alternate Btid a L.S. 1 Q +$112,966 +$145,000.00: +$93,000.00 +$141,748.05 +$102,532.00 +$115,000,00
242818
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CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6,2004
DEPARTMENT: ITEM DESCRIPTION: Resolution ITEM NO.:
Designating the Director and Alternate Director
Office of the City Manager to the Suburban Rate Authority of 2004 .
Requested Action
Move to: Adopt Resolution designating as the Director and
as the Alternate Director to the Suburban Rate Authority.
Synopsis
This resolution requires approval on an annual basis. Councilmember Case served as Director in 2002 and
2003, and Mayor Tyra-Lukens served as Alternate Director in 2002 and 2003.
tt��
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR
TO THE SUBURBAN RATE AUTHORITY
BE IT RESOLVED,that the City Council of the City of Eden Prairie hereby designates
as the Director and as the Alternate
Director of the Suburban Rate Authority for 2004.
ADOPTED,by the City Council of the City of Eden Prairie, on this 6th day of January,
2004,
Nancy Tyra-Lukens,Mayor
ATTEST:
Kathleen A. Porta, City Clerk
A
CITY COUNCIL AGENDA DATE:
January 6, 2004
SECTION: Appointments 1
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: I
Scott Neal Appointment of Council Representative to
City Manager Southwest Metro Transit Commission
Requested Action
Move to: Appoint to Southwest Metro Transit Board as the Eden
Prairie City Council Representative for a three-year term to end December 31, 2006.
Synopsis
It is necessary for the City Council to appoint a Council Representative for a three-year term to
end December 31, 2006. Mayor Tyra-Lukens is the current Council Representative for the
Southwest Metro Transit Board.
GIT
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to Association of Metropolitan
Municipalities '
Requested Action
MOTION: Approve appointment of the Mayor as Delegate and Councilmembers as
Alternates to the Association of Metropolitan Municipalities.
Synopsis
This appointment is approved on an annual basis.
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager Appointment to the National League of Cities ,E , .
Requested Action
MOTION: Move to: Approve appointment of the Mayor as Delegate and Councilmembers as
Alternates to the National League of Cities.
Synopsis
This appointment is approved on an annual basis.
(101
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the Municipal Legislative
Commission
Requested Action
MOTION: Move to: Approve appointment of the Mayor to the Municipal Legislative
Commission.
Synopsis
This appointment is approved on an annual basis.
`70
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager Appointment to the Southwest Corridor Coalition , �-
Requested Action
MOTION: Move to: Approve appointment of to Southwest Corridor
Commission.
Synopsis
This appointment is approved on an annual basis. Councilmember Mosman served on the
Southwest Corridor Commission in 2002 and 2003.
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the Community Resource Center
Advisory Council
Requested Action
MOTION: Move to: Approve appointment of to the Community
Resource Center Advisory Council
Synopsis
This appointment is approved on an annual basis. Councilmember Butcher served on the
Community Resource Center Advisory Council in 2002 and 2003.
�a
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the Southwest Cable TV � �"
Commission
Requested Action
MOTION: Move to: Approve appointment of to the
Southwest Cable TV Commission
Synopsis
This appointment is approved on an annual basis. Councilmember Case served on the Southwest
Cable TV Commission in 2002 and 2003.
�7 3
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager Appointment to the Eden Prairie Foundation
Requested Action
MOTION: Move to: Approve appointment of to the
Eden Prairie Foundation.
Synopsis
This appointment is approved on an annual basis. Mayor Tyra-Lukens served on the Eden
Prairie Foundation in 2002 and 2003.
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Office of the City Manager Appointment to the I-494 Corridor Commission ,
Requested Action
MOTION: Move to: Approve appointment of to the
I-494 Corridor Commission.
Synopsis
This appointment is approved on an annual basis. Councilmember Mosman served on the I-494
Corridor Commission in 2002 and 2003.
-TJ
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the Hennepin South Services
Collaborative
Requested Action
MOTION: Move to: Approve appointment of to the
Hennepin South Services Collaborative
Synopsis
This appointment is approved on an annual basis. Councilmember Butcher served on the
Hennepin South Services Collaborative in 2002 and 2003.
7G
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6, 2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the City and School Facilities Use
Task Force "
Requested Action
MOTION: Move to: Approve appointment of to the City and
School Facilities Use Task Force
Synopsis
This appointment is approved on an annual basis. Councilmember Young served on the City and
School Facilities Use Task Force in 2003.
-7-7
CITY COUNCIL AGENDA DATE:
SECTION: Appointments January 6,2004
DEPARTMENT: ITEM DESCRIPTION:
ITEM NO.:
Office of the City Manager Appointment to the Building Assets Together XR , NI
Committee
Requested Action
MOTION: Move to: Approve appointment of to the
Building Assets Together Committee
Synopsis
This appointment is approved on an annual basis. Councilmember Mosman served on the
Building Assets Together Committee in 2003.
-Ila