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HomeMy WebLinkAboutCity Council - 09/02/2003 AGENDA EDEN PRAIRIE CITY COUNCIL FORUM TUESDAY,SEPTEMBER 2,2003 CITY CENTER 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher,Ron Case, and Jan Mosman, and Philip Young CITY STAFF: City Manager Scott Neal, Police Chief Dan Carlson,Fire Chief George Esbensen,Public Works Director Eugene Dietz, Director of Parks and Recreation Bob Lambert,Management and Budget Director Don Uram, City Attorney Ric Rosow, and Recorder Lorene McWaters I. CALL MEETING TO ORDER II. APPROVAL OF AGENDA III. OPEN FORUM(Scheduled participants, 6:30-7:00 p.m.) A. LINCOLN PARC PROJECT REPRESENTATIVES TOM MILLER AND MICHAEL GARVIN AND WEDUM FOUNDATION CHAIRMAN DALE VESLEDAHL IV. OPEN PODIUM (Unscheduled participants, 6:50-7:00 p.m.) V. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL TUESDAY, SEPTEMBER 2,2003 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher,Ron Case,Jan Mosman, and Philip Young CITY STAFF: City Manager Scott Neal,Parks &Recreation Director Bob Lambert,Public Works Director Eugene Dietz, City Planner Michael Franzen, City Attorney Ric Rosow and Council Recorder Theresa Brundage I. ROLL CALL/CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS V. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,AUGUST 19, 2003 (p. 1) B. CITY COUNCIL MEETING HELD TUESDAY,AUGUST 19, 2003 (p. 5) VI. CONSENT CALENDAR A. ADOPT RESOLUTION CERTIFYING PROPOSED 2004 PROPERTY TAX LEVY,ACCEPTING THE PROPOSED 2004 BUDGET,AND SETTING DATE(S) FOR TRUTH-IN-TAXATION HEARING(S) (p. 13) B. ADOPT RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF SPECIAL ASSESSMENT HEARING ROLLS AND SETTING HEARING DATE (p. 15) C. ADOPT RESOLUTION AGREEING TO PARTICIPATE IN PRELIMINARY FEASIBILITY STUDY FOR THE CONSOLIDATION OF PUBLIC SAFETY DISPATCHING SERVICES (p. 18) D. ACCEPT PINNACLE DRIVE LAND DONATION (p. 31) E. ADOPT RESOLUTION AUTHORIZING EXECUTION OF A LIMITED USE PERMIT OF MINNESOTA DEPARTMENT OF TRANSPORTATION (p. 35) F. APPROVE LEASE AGREEMENT TO COMMUNITY BANK MINNESOTA VALLEY TO INSTALL AN AUTOMATED TELLER MACHINE (ATM)AT CITY CENTER (p. 38) CITY COUNCIL AGENDA September 2,2003 Page 2 VH. PUBLIC HEARINGS /MEETINGS VIII. PAYMENT OF CLAIMS (p. 41) IX. ORDINANCES AND RESOLUTIONS X. PETITIONS,REQUESTS AND COMMUNICATIONS XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS XII. APPOINTMENTS XIII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS B. REPORT OF CITY MANAGER 1. First Council Meeting Date in November(Resolution) (p. 49) 2. Presentation on The Gathering (p. 51) C. REPORT OF MANAGEMENT AND BUDGET DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Shuldhiess Property (p. 52) E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XIV. OTHER BUSINESS XV. ADJOURNMENT UNAPPROVE MINUTES EDEN PRAIRIE CITY COUNCIL WORKSHOP/FORUM TUESDAY,AUGUST 19,2003 CITY CENTER 5:00- 6:25 PM,HERITAGE ROOM II 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher,Ron Case, and Jan Mosman, and Philip Young CITY STAFF: City Manager Scott Neal, Police Chief Dan Carlson, Fire Chief George Esbensen,Public Works Director Eugene Dietz,Director of Parks and Recreation Bob Lambert,Management and Budget Director Don Uram,Finance Manager Sue Kotchevar, City Attorney Ric Rosow, and Recorder Lorene McWaters Heritage Room II I. CALL MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 5:25 p.m. II. APPROVAL OF AGENDA III. 2004 BUDGET City Manager Scott Neal said staff faced a number of challenges in preparing the 2004 budget, including cuts in Homestead Market Value Credit and Local Government Aid. He said the State has imposed strict levy limits. Neal said the proposed budget being presented to Council tonight is the first phase of a multi-phased process. Finance Manager Sue Kotchevar said the preliminary levy will be certified September 2, the final budget will be completed in November, and a Truth-in-Taxation Hearing will be held December 1. Council will vote on certification of a final budget/levy at the December 16 meeting. The proposed General fund budget for 2004 totals $31.5 million, including a transfer of$500,000 to the Capital Improvement fund. The proposed budget is about 2 percent higher than the 2003 adjusted budget. Kotchevar noted that the State has indicated that levy limits will be removed and the market value homestead credit will be restored in 2005. Staff projects that 76 percent of the$31.5 million budget will be covered by property taxes. Other revenue sources will provide$7.4 million and the transfer from the utility fund will be increased from$60,000 to $200,000. City Council Workshop Minutes August 19,2003 Page 2 Expenditures are expected to increase by 3.8 percent. This includes increases in elections, fire and employee wages and benefits. For 2004,the median value home in Eden Prairie will be$287,800, a taxable value increase of 12 percent. The City's portion of the property tax for 2004 will be$928, an increase of 4.7%. The utility enterprise fund is projected to have sales of about$7.7 million, similar to 2003 sales. Overall,the utility enterprise fund is expected to have a net income of$530,280. No changes in the utility fee schedule are recommended for 2004. Staff forecasts an increase in liquor sales of about 1.8%, or a total of$8.4 million in liquor sales for 2004. A transfer of$747,930 to the CIP is budgeted for 2004. IV. OTHER TOPICS A. AFTER-HOURS FUELING AT PUBLIC GAS STATIONS Fire Chief George Esbensen presented a brief report on 24-hour fueling. Esbensen said the topic originally came up during the Public Hearing for the proposed Costco,which includes plans for 24-hour fueling. Esbensen said there are 15 public gas stations in Eden Prairie, six of which are open around the clock. Four stations currently allow after-hours fueling. All four of these stations limit the amount of fuel that can be pumped to either$50 or 32 gallons. Esbensen reported that all four after-hours stations meet fire code requirements for after- hours fueling. B. POWER OUTAGES IN FAIRFIELD Mayor Tyra-Lukens asked Public Works Director Dietz to contact Xcel Energy regarding two significant blackouts that occurred over the past few days in the Fairfield subdivision. Dietz said he was under the impression that there was an equipment problem in that area last summer,but that it had been resolved months ago. He said he would contact Xcel about the problem. C. CLEAN INDOOR AIR TASK FORCE Councilmember Young said he and Councilmember Case,who are ex-officio members of the Clean Indoor Air Taskforce, were asked to seek clarification from the Council on the task force's charter,particularly the phrase"voluntary guidelines." Young said some Task Force members were specifically wondering whether or not they could recommend financial incentives, such as a tax rebate or cut. Mayor Tyra-Lukens said her gut instinct is to say any incentives recommended should not be financial. She also wondered whether or not financial incentives would even be legal. City Council Workshop Minutes August 19,2003 Page 3 Councilmember Case explained that the Task Force had received information on a proposed program in St.Louis Park that would test air in restaurants to determine nicotine levels,then post and publish the results. He said the assumption is that if the test results indicate low quality air,the restaurant would be incentivized to improve it. Case said the Task Force found this type of program interesting,but they are confused about what direction the Council wants them to take. Butcher said the Council will need to be careful about how much money this type of program might cost. She said she would worry about putting much money toward a program that is still experimental. Councilmember Mosman said she recalls Council talking about publicizing which restaurants are smoke-free. Tyra-Lukens said she would be comfortable with listing smoke-free restaurants on the City's website and newsletter. Tyra-Lukens suggested that Case and Young direct the Task Force to go down the path of finding no-cost or low-cost ideas. Mosman pointed out that doing anything is going to cost something. Case said he is frustrated that it seems that not all the players are really at the table as far at the Task Force is concerned, since no restaurants have been represented thus far. Young noted that ex-officio member Gary Chanen,manager of the Outback Steakhouse,has been unable to attend meetings due to personal conflicts but Pat MulQueeny,president of the Chamber, attended that last meeting. Young said he doesn't think restaurants are worried about the issue because they know that anything the Task Force recommends will be voluntary. Young said the Task Force is in the process of researching why restaurants that have already gone smoke-free have chosen to do so. He said that information will be helpful to the Task Force in developing recommendations. He added that the type of testing proposed by St. Louis Park seems heavy-handed to him even if it is not strictly considered"legislative." Mosman said Mr. Q's went smoke-free about eighteen months ago,and the owner has told her he would love it if the City advertised which restaurants are smoke-free. Mosman said if the Task Force is interested in recommending testing they could come up with a proposal that would have the restaurants pay for the testing themselves in order to participate in a program. Neal said he would talk with the staff liaison for the Commission about the Council's comments. Council Chamber VI. OPEN FORUM(Scheduled participants, 6:30-7:00 p.m.) A. KATIE WALKER,HENNEPIN COUNTY,HCRRA STUDY RESULTS Walker presented results of the Hennepin County Rail Authority study. She said the main recommendations of the study are: �.3 City Council Workshop Minutes August 19,2003 Page 4 • To continue study of the feasibility of light rail in the southwest metro area • Not to pursue the diesel multiple unit option in further studies • To drop the Lyndale Avenue Option Walker said the diesel multiple unit option was dropped because it would have required lease agreements with three separate rail companies and would require the use of private rail tracks up to 20 hours per day. She said the Lyndale Avenue option was dropped because of the negative impacts it might have on local businesses as well as aesthetic impacts in the Loring Park/Walker area. There are four routes currently under consideration for further study. Alternative 3A originally started at the Southwest Metro Station,but would not have served Opus or the Golden Triangle area. The group has recommended modifications to this option to include service to Eden Prairie Center, downtown Hopkins,the Golden Triangle, and Opus. Councilmember Case said he is opposed to the whole concept of mass transit. He said it seems to be an inefficient use of money. Of the options still under consideration,he said lA and 2A are the least attractive. Councilmember Butcher agreed that lA would probably meet with resistance from the community. She favors the model that starts from the Southwest Metro Station. Councilmember Mosman said she too questions ridership vs. expense costs,but that perhaps in the long run light rail transit may become a more desirable form of transportation. Councilmember Young said he is concerned with whether or not there is a solid base of ridership for light rail transit, especially since the southwest metro area already enjoys an excellent bus service that is underused. Young said that if people won't take the bus,they are unlikely to take a train. Mayor Tyra-Lukens said there is a PAC study that shows people who do not take the bus, might use light rail. She also pointed out that in larger cities like Chicago,trains are much preferred over buses by the public. VII. OPEN PODIUM(Unscheduled participants, 6:50-7:00 p.m.) Bob DuVurnois said he is the master brewer at Hopps Restaurant in Eden Prairie. He said the Minnesota Craft Brewers Guild has worked hard to bring about the ability of brew pubs to sell"growlers"to the general public. He said 44 other states allow the sale of growlers, 64-oz. sealed bottles filled directly from the tap. DuVumois said Hops is a relatively small brew pub,but they have found there are many individuals in Eden Prairie and surrounding communities who would like the opportunity to take home some of their fresh,micro-brewed beer. Mayor Tyra-Lukens noted that sale of growlers was an agenda item on the Council's agenda and asked DuVurnois if he could stay for that portion of the meeting to answer any questions the Council may have. He said he would be happy to stay for that discussion. VIII. ADJOURNMENT UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,AUGUST 19,2003 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher,Ron Case, Jan Mosman, and Philip Young CITY STAFF: City Manager Scott Neal, Parks &Recreation Director Bob Lambert,Public Works Director Eugene Dietz,Management and Budget Director Don Uram, City Planner Michael Franzen, City Attorney Ric Rosow and Council Recorder Theresa Brundage I. ROLL CALL/CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION Mayor Tyra-Lukens stated that the City Council provides an Open Forum opportunity for Eden Prairie citizens to address the Council on issues related to Eden Prairie city government on the first and third Tuesday of each month from 6:30-6:50 p.m. in the Council Chambers immediately prior to the start of the City Council's regularly scheduled meetings. She said Open Forum is reserved for scheduled participants and if you wish to speak to the Council during Open Forum,please contact Ms. Lorene McWaters in the City Manager's office by calling 952.949.8412 by noon of the meeting date with your name and the subject matter you wish to address. She said the Council also provides an impromptu,unscheduled Open Podium opportunity for citizens to address the Council concerning issues related to Eden Prairie city government from 6:50 to 7:00 p.m. immediately following Open Forum. Open Forum and Open Podium are not recorded or televised. The City Council reserves the right to adjust the time allocations for Open Forum and Open Podium. If you have questions about the process or procedures of Open Forum or Open Podium,please contact the City Manager's office. IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Neal added to the Fire Chief's report an item regarding the sale of a 1975 pumper truck to the City of Winsted; and two items regarding the adoption of orders concerning hazardous substandard buildings at 18600 and 18700 Pioneer Trail. MOTION: Butcher moved, seconded by Mosman,to approve the Agenda as published and amended. Motion carried 5-0. V. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY,AUGUST 5, 2003 CITY COUNCIL MEETING August 19,2003 Page 2 MOTION:Mosman moved, seconded by Case,to approve as published the Minutes of the City Council Meeting held August 5,2003. Motion carried 5-0. Tyra-Lukens announced that tonight is the final Council meeting for Management and Budget Director Don Uram who is leaving to go to Iraq. She commended Uram for his leadership and said he was a factor in the City receiving its Aaa bond rating. She congratulated Uram for his efforts with the City and said he has put the City on strong financial footing.Neal said,on behalf of Staff,he reiterated Tyra-Lukens' remarks and all those feelings and commendations. Tyra-Lukens introduced Paul Donna,bond advisor, and asked him to talk about the City's bond bidding issue today done via the internet.Donna noted there is a resolution this evening to adopt general obligation bonds for the Charlson area and Hillcrest/Alpine improvement projects.He said the debt service on the bonds would be paid back with special assessments against the benefiting properties. He said half of the debt would be repaid within 4 years and noted that the size of the bond issue has decreased due to favorable bidding. Donna said only 6 cities in the state have the Aaa bond rating, and only 4%in the country have that rating. He congratulated the City and said the favorable results in the bond bidding are due in part to the City's rating. He said this is the first time the City has participated in an 'open auction' system on the internet, and explained the process.He said there were 5 bidders total and Wells Fargo Brokerage Services was the winning bidder with the TIC at 2.9497 percent. VI. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2002-126 RELATING TO$4,330,000 GENERAL OBLIGATION BONDS,SERIES 2003D(CHARLSON AREA AND HILLCREST/ALPINE IMPROVEMENT PROJECTS) C. ADOPT RESOLUTION NO. 2002-127 TERMINATING TAX INCREMENT FINANCING DISTRICT NO. 11 (ELIM SHORES-PROJECT 1759) D. ADOPT RESOLUTION NO.2002-128 AUTHORIZING DISPOSAL OF TAX- FORFEITED LAND FROM HENNEPIN COUNTY(OUTLOT A, SUNNYBROOK WOODS) E. AWARD BID TO MTI DISTRIBUTING FOR 2003 TORO 580D 16' MOWER F. ADOPT RESOLUTION NO. 2002-129 AGREEING TO COST PARTICIPATION WITH HENNEPIN COUNTY FOR THE CSAH 4 (EDEN PRAIRIE ROAD)AND VALLEY VIEW ROAD PROJECT MOTION: Young moved, seconded by Butcher,to approve Items A-F of the Consent Calendar. Motion carried 5-0. CITY COUNCIL MEETING August 19,2003 Page 3 VII. PUBLIC HEARINGS/MEETINGS A. EDEN PRAIRIE CEMETERY EXPANSION by Eden Prairie Cemetery Association,Inc. Request for Zoning District Change from R1-13.5 to Public on 1 acre. Location: West of Eden Prairie Road,north and east of Cottonwood Lane. (1st Reading of an Ordinance for Zoning District Change) City Manager Scott Neal said official notice of this public hearing was published in the August, 7 2003,Eden Prairie Sun Current, and sent to 77 property owners. He said this project is for development of additional grave lots for future expansion within Outlot B owned by the Eden Prairie Cemetery Association. He said the property will need to be rezoned to the Public zoning district which permits cemeteries. The Community Planning Board voted 8-0 to recommended approval of the project to the City Council at the July 28, 2003 meeting. Neal said no buildings or structures are proposed for the site. The single row of six-foot evergreens proposed along the south property line to provide a vegetative screen should be planted now to allow the trees to grow and create a better screen before this part of the cemetery is used. Neal introduced Sr. Planner Scott Kipp and Mike Rogers, chair of the Eden Prairie Cemetery Association. Kipp stated the issue with the project is basically the buffer between land uses to the south and the expanded cemetery. He said the expanded cemetery is not expected to be used until the next 20-30 years. Rogers gave a brief history of the Eden Prairie Cemetery Association that was founded in 1864. He said with the current rate of usage,the current cemetery area will be filled in less than 40 years. He said this request will increase the cemetery availability for hopefully another 40 years. Mosman commented smaller plant materials would grow faster and cost less, allowing more plants to be put in at a greater savings. She also commented that the plants' growth may be affected by shade in the area. He said he is concerned about the idea that if trees are planted prior to the use of graves and the graves are not going to be used for 40 years, then maybe Staff could work with the cemetery association to possibly plant some trees within five years to allow time for growth before that part of the cemetery is used. Kipp said he would recommend incorporating that into a development agreement with the cemetery association,putting a timeframe on installation of smaller plant material and providing a plan for planting.Neal said that is part of the motion and can be incorporated. There was no public comment. MOTION: Mosman moved to close the Public Hearing; and approve 1st Reading of the Ordinance for Zoning District Change from R1-13.5 to Public on 1 acre; and direct Staff to prepare a Development Agreement incorporating 7 CITY COUNCIL MEETING August 19,2003 Page 4 Staff and Board recommendations and Council conditions. Seconded by Case, motion carried 5-0. VIII. PAYMENT OF CLAIMS MOTION: Butcher moved, seconded by Mosman, to approve the Payment of Claims. The motion was approved on a roll call vote,with Butcher, Case,Mosman,Young and Tyra-Lukens voting"aye." IX. ORDINANCES AND RESOLUTIONS X. PETITIONS,REQUESTS AND COMMUNICATIONS XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS XII. APPOINTMENTS A. PARKS,RECREATION AND NATURAL RESOURCES COMMISSION City Manager Scott Neal stated that a vacancy was created on the commission with a term that expires March, 2004 and the following candidates had applied for appointment to the Parks,Recreation and Natural Resources Commission: Scott Anderson, Cari Grayson(recently appointed to the Arts Commission),Patrick Haley Michael Moriarity, Ken Opasinski,Rob Phillips, Craig Weaver and Matthew White. He said there has been previous discussion on reducing the number of commissioners from nine to seven. He said there is strong local interest as well as a waiting list for this board which could be one reason not to reduce the number. Lambert said that discussion occurred when the program board and parks commission was combined, and there is a lot of interest in the commission and nine members is working well. There was general consensus among Councilmembers that nine members are adequate because of the strong public interest. Case nominated Michael Moriarty because of length of time with the City and his varied strengths and interests. Tyra- Lukens said Craig Weaver has a strong finance background and those skills may be helpful with budget issues of the commission. Young said he would support Moriarty. Tyra-Lukens said there are many good candidates. MOTION: Case moved, seconded by Butcher,to appoint Michael Moriarty to the Parks, Recreation, and Natural Resources Commission to fill a vacated term that expires March 2004.Motion carried 5-0. XIII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS B. REPORT OF CITY MANAGER F CITY COUNCIL MEETING August 19,2003 Page 5 1. Prairieview Liquor Store Lease City Attorney Ric Rosow stated the City's liquor store lease at the Prairieview Center expires at the end of this month and Management and Budget Director Don Urain and his department have been negotiating the terms of a renewal of the lease with a smaller-size store.He said a letter of intent has been drafted to be entered into with the property managers, on behalf of the property owner, to extend the term of the lease for 5 years with an option to extend the lease an additional 5 years for a possible total of 10 years. The City is currently operating under a lease that expires August 31,2003. Rosow suggested Council approve the Letter of Intent as a nonbinding expression of the City's intention regarding the terms of a lease and authorize the Mayor and City Manager to execute the Letter of Intent. He said the letter sets out the rental rate for the initial 5-year period,with an option term to increase in accordance with the consumer price index. He said other terms are fairly standard and non-controversial and noted that there are three conditions under which the City could terminate the lease earlier than the five years. Rosow said exact language of the lease document is still being finalized. MOTION: Case moved to approve the Letter of Intent as a nonbinding expression of the City's intention regarding the terms of a lease and authorize the Mayor and City Manager to execute the Letter of Intent. Seconded by Young, motion carried 5-0. 2. Sale of Growlers by Brew Pubs City Manager Scott Neal said that the State Legislature recently authorized the sale of growlers, a 64-fluid ounce container of tap beer, limited to a beer manufactured on premises where it is sold.He said legislation allows the sale of growlers within corporate city limits and requires the business owner to obtain a State permit.Neal said this is the initial conversation on an ordinance and an ordinance has not yet been prepared or adopted.He said City Staff recommends that the Council moves forward on this.He said there are issues on how the ordinance would be constructed. Young, Case spoke in favor of the issue. Tyra-Lukens said since this is enabled by the State, she is comfortable with it. Butcher said she is comfortable with it because of the limited production and distribution. Bob DuVemois,brewer at Hops in Eden Prairie, said the capacity is 736 barrels per year and he currently brews just over 500 barrels per year. Mosman asked if there are other breweries in the City where this is being done and asked who would control it.DuVemois said he is the only brew pub manufacturing beer within the city limits.He said safety and control of how it is sold involves purchasing it from the bar where employees are trained to check license issues.He said Hops has always passed its liquor compliances. CITY COUNCIL MEETING August 19,2003 Page 6 Butcher asked Police Chief Carlson how the law relates to unsealed bottles in terms of transportation.He said an unsealed bottled would have to be transported outside the driver's compartment,meaning in the trunk.Neal added that the sale of growlers would involve the same limitations as sales at a municipal liquor store. Michael Behrent,resident of Eden Prairie and member of the Minnesota Home Brewers Association, spoke in favor of the issue. 3. Water Rationing Neal said the City has been selling a lot of water lately and has been reaching critical stages of water production. He said a watering ban is in effect every day from noon to 5 p.m.,with watering permitted on an odd/even basis depending on house numbers for odd/even numbered days.He said the ban will be enforced to allow the towers to catch up. Dietz said practical usage capacity is about 22 million gallons per day and the city has been running at that rate since last Thursday. He said the critical issue is about fire protection when the tanks are low and the watering ban has been in effect year-round since 1996.Neal said enforcement of the ban is being stepped up. Dietz said enforcement involves a surcharge in the form of a mailed notice and residents should be aware of the rules regarding the ban. Mosman suggested notifying the two local newspapers regarding the watering of trees and plant materials to keep them alive. Lambert said that information can be provided to the newspapers. C. REPORT OF MANAGEMENT AND BUDGET DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Authorize Staff to Sell Dasher Board Advertisements in the Main Rink at the Eden Prairie Community Center Lambert said this has become common public practice to sell advertising on dasher boards.He said it was unanimously recommended by the Parks Commission to approve the recommendation but they suggested not putting up signs until$12-15,000 worth of advertisements were committed. Lambert said it was recommended the proceeds be put into a fund to be used for improvements to the community center. MOTION: Butcher moved to authorize Staff to sell dasher board advertisements in the main rink at Eden Prairie Community Center. Seconded by Case, motion carried 5-0. 2. Authorize Staff to Place Eden Prairie High School Banners in the Main Rink at Eden Prairie Community Center /0 CITY COUNCIL MEETING August 19,2003 Page 7 Lambert said Staff supports the request and agrees that this is a good idea because it is the home ice of the team. Tyra-Lukens and Case commented that it would enhance a sense of community. MOTION: Case moved, seconded by Young,to authorize staff to place Eden Prairie High School banners in the main rink at Eden Prairie Community Center to accommodate a request by the Eden Prairie High School. Motion carried 5-0. 3. Support Recommended Priority Uses and Fees for Public Use of City Facilities and Appoint an Ad Hoc Committee to Address Public Use of City and School Facilities Lambert said the City is on the edge of overuse of many public facilities. He said concerns of Staff are that athletic associations are, for a fee, conducting summer camps, clinics and private instruction on facilities at no cost and using public facilities for one week up to a month per event. He said the fields are being abused with no control over who uses them.He said it should be determined who should use the fields and what the cost should be for restoring the fields. In addition, Lambert said the high school has protected their fields and used the public fields to save wear on their fields. He said the field at the high school stadium is used 17-18 times per year, and one public soccer field at Miller Park has about 210 games per year. Lambert said there needs to be discussions with athletic field users and school district officials regarding usage of the fields. Lambert said this only involves outdoor facilities. Tyra-Lukens said she is concerned with the issue of an outside entity using the City's fields for personal gain. MOTION: Young moved to support the recommended priority uses and fees listed in the August 19th memorandum and request the City/School Facility Use Advisory Committee to appoint an ad hoc committee to address public use of city and school facilities regarding appropriate reservation fees, policies, and priority uses. Seconded by Butcher, motion carried 5-0. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF 1. Sale of Existing 1975 Pumper Truck to the City of Winsted,Minnesota Chief Esbensen said this has been a spare pumper for the City and through grant monies,the City has acquired a Life Safety trailer that requires more space in the fire station.He said through State statute,the City is allowed to sell assets to other municipalities without going through a formal bid process 1/ CITY COUNCIL MEETING August 19,2003 Page 8 and this will be sold to the City of Winsted at market value. MOTION: Case moved, seconded by Butcher,to approve the sale of the 1975 Pumper truck to the City of Winsted.Motion carried 5-0. 2. Adoption of Orders to Board Up 18600 Pioneer Trail City Manager Scott Neal said these two properties are highly dangerous and structurally unsound and the concept is to board up the two properties to discourage trespassing before the multi-step process to get bids for asbestos inventory and analysis, abatement and order for razing. Case asked that John Gertz be contacted to take photographs of the building for possible historical value prior to destruction. MOTION: Case moved to approve orders to board up vacant property at 18600 Pioneer Trail per Minnesota Statute 463. Seconded by Butcher, motion carried 5-0. 3. Adoption of Orders to Raze Building at 18600 Pioneer Trail MOTION: Case moved to approve orders to raze vacant property at 18600 Pioneer Trail per Minnesota Statute 463.15. Seconded by Butcher, motion carried 5-0. 4. Adoption of Orders to Board up 18700 Pioneer Trail MOTION: Butcher moved to approve orders to board up vacant property at 18700 Pioneer Trail per Minnesota Statute 463. Seconded by Mosman, motion carried 5-0. H. REPORT OF CITY ATTORNEY XIV. OTHER BUSINESS XV. ADJOURNMENT MOTION: Mosman moved, seconded by Case,to adjourn the meeting.Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:15 p.m 11 CITY COUNCIL AGENDA DATE: 09/02/03 SECTION: Consent Calendar ITEM DESCRIPTION: DEPARTMENT/DIVISION: ITEM NO.: Resolution certifying proposed 2004 property tax Management and Budget- levy, accepting the proposed 2004 budget, and Sue Kotchevar setting date(s)for Truth-in-Taxation hearing(s) U I A. Requested Action Move to: Adopt the resolution that: • Certifies the proposed 2004 net property tax levy to be$26,039,863; and • Sets the "Truth-in-Taxation" public hearing for Monday, December 1, 2003 and, if necessary,to reconvene the public hearing on Tuesday,December 16, 2003; and • Accepts the proposed 2004 budget of $31,513,486 as reviewed by the Council on August 19,2003. Background Information Minnesota Law and administration rules prescribe a detailed process for public notification and participation in setting taxes and budgets of local governments. Cities must adopt a proposed net property tax levy by September 15 and certify it to the county auditor. In addition, the City Council must accept a proposed budget for the coming year. The City must also set a date for the "Truth-in-Taxation" hearing and a date to reconvene it (if necessary). These dates may not conflict with the initial hearing dates set by Hennepin County, school districts, or the metropolitan taxing districts. Because they get to set their dates before we do, there are a very limited number of dates available. The dates of December 1 and December 16 are the most feasible for us to be within the schedule established by the Minnesota Department of Revenue. The Council must adopt the final tax levy and budget by December 16. Attachments Resolution /3 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO.2003- A RESOLUTION ADOPTING THE CITY'S PROPOSED 2004 PROPERTY TAX LEVIES AND ACCEPTING A PROPOSED BUDGET FOR GENERAL OPERATIONS AND TAX-SUPPORTED OBLIGATIONS FOR 2004 WHEREAS,the City Council of the City of Eden Prairie has reviewed the City Manager's recommended 2004 budget and tax levies; and WHEREAS,the City Council has decided to accept these recommendations at this time. NOW,THEREFORE,BE IT RESOLVED,that the City Council: 1. Establishes the following proposed taxes on real and personal property within the City of Eden Prairie for the 2004 budget. Levy on Tax Capacity $25,489,863 Levy on Market Value 550,000 Total LEVY $26,039,863 The proposed total Levy may not be exceeded when the City Council sets the final tax levy for 2004. 2. Accepts the 2004 proposed levy of$26,039,863 and proposed budget totaling$31,513,486 at this time. ADOPTED by the City Council on September 2,2003. Nancy Tyra-Lukens,Mayor ATTEST: Kathleen Porta, City Clerk 1 4 CITY COUNCIL AGENDA DATE: September 2,2003 SECTION: Consent Calendar SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Engineering Services Declaring Costs to be Assessed and Ordering Jim Richardson Preparation of Special Assessment Roll and V 6. Eugene A.Dietz Setting Hearing Date Requested Action Move to: Approve resolution declaring costs to be assessed and ordering preparation of special assessment hearing rolls and setting hearing date. Synopsis This Special Assessment Hearing is conducted annually in October. The assessments levied are for projects which have reached the point of substantial completion since the previous hearing. This process is conducted in accordance with State Statutes and procedure developed with the assistance of the City Attorney. l5 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF 2003 SPECIAL ASSESSMENT ROLLS AND SETTING HEARING DATE WHEREAS, contracts have been let for the following listed improvements and the total project cost, including expenses incurred, or to be incurred and the City's share, exclusive of that assignable to City Property, are established as shown on the attached Exhibit A. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Eden Prairie: 1. The cost of such improvements to be specially assessed are hereby declared to be those as set forth in Exhibit A. 2. The City Clerk with the assistance of the City Engineer shall forthwith calculate the proper amount to be assessed for each improvement against every assessable lot,piece or parcel of land within the district affected without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in the office of the City Engineer for public inspection. 3. A hearing shall be held on the 7th day of October, 2003 in the Eden Prairie City Center, 8080 Mitchell Road, at 7:00 p.m., to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessments. 4. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessments to be published once in the official newspaper at least two weeks prior to the hearing. He shall also cause mailed notice to be given to the owner of the record of each parcel described in the assessment roll not less than two weeks prior to the hearing. ADOPTED by the Eden Prairie City Council on September 2,2003. Nancy Tyra-Lukens,Mayor ATTEST SEAL Kathleen A.Porta, City Clerk � (0 .,,j O O O O O O O O O O O 0 O O O O O O O a) O O O O 0 0 0 0 0 O 0 0 O 0 0 0 C? 0 O CA O O 00 O M o0 00 O O O O M M O OO 'i 0 d V 0 • caw 0 cfl Co ON CD CD d• CD VD VD •-+ \D N N •-+ O1 O C1 H 01 M � 00 � N 00 do M v n in [ '.O M d' N O N ri O• S....1 � CT \O %O N .-r •-+ •--� N N N N �t Q� cy 0 '11 M N N •--. •--+ M M N N 41 d- r- O 4g co O 14 '� O 0 N WNO kr/ CD CD CD CD CD CD CD CD CD CD CD CD 0 0 0 N V -4 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Co onfV Q1 00 O M 00 00 O O O O M cf.; O vi O O In .--: if) m O 01 CD CDCoVO \O .-4 1/40 N N ,-( 01 0 CDO Co d� 00 N 00 ct M y �/ N VD on d N ,-( �t CT N C` 01 \p vO r-+ .--r .-. 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N W N 0 1 N g Wi'' .., a M b " C 0 00 el H 0 @o �jN b� UawlN °a 0 . � b i a� � ' o . g ' (D U ° mU aH ' I I I cd U coH ) Po I I c b'0cd o ,4 ,,, :- D '.0 5g 03 ,1 5g .2 .2 .2 '° '° •° C7 8 1•i 0 a Q, Rgi 0 d 6, ,-y -11-1U U U c p C.,) .I. 40 W O N 0 a a) X X X W W W •. a) Hfl cnrn rn :4 m m 0 0 U aaa (L� E-1ry) E-1E-� HHHH A ru lei PI d• O 00 O1 5 d• N N VD 0 CA VD 001 O d' d• N a� 0d' d Md' d' cnd' d- N vl 41 41 : N 41 41 41 VI 41 N 41 VI I I I I y 1 1 1 I I I I 1 1 41 rn ON O p, vN1 0�1 0�1 0�1 VD CA CA O\ rn UULUU = UUUUUUUU (5 F-1 f--1 )--1 I-i Cl) f-1 F-1 .1 ..1 f--1 I--1 M-1 f1 1--1 17 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar September 2,2003 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Resolution Stating Intent to Participate in the V 'Preliminary Feasibility Study for Consolidation of e • Public Safety Dispatching Services Requested Action Motion: Move to Adopt Resolution Stating Intent to Participate in the Preliminary Feasibility Study for Consolidation of Public Safety Dispatching Services. Synopsis Adoption of this resolution authorizes the City's participation in a study that is investigating the feasibility of establishing a jointly operated consolidated public safety answering point. Participation in the study is advantageous to the City, regardless of the City's ultimate participation in the actual project. Background Information The City of Eden Prairie owns and operates a public safety answering point(PSAP) for its police and fire services. The Police Chief, Fire Chief, and City Manager are satisfied with the current operation of the City's PSAP. We recommend the City's participation in this study as a means of staying involved with local efforts that attempt to advance the technology of law enforcement. Attachments Resolution Agreement CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2003- A RESOLUTION STATING INTENT TO PARTICIPATE IN THE PRELIMINARY FEASIBILITY STUDY FOR CONSOLIDATION OF PUBLIC SAFETY DISPATCHING SERVICES WHEREAS,the City of St. Louis Park and the City of Eden Prairie have stated their intent to participate in the preliminary feasibility study for the consolidation of public safety dispatching services for which the City of St. Louis Park has conducted a request for proposals; and WHEREAS,the City of St. Louis Park has completed the RFP process and plans to enter into an agreement with the selected consultant for the purpose of conducting the study; and WHEREAS, is our intent to concurrently enter into an agreement with St. Louis Park to participate in the study and pay our city's proportionate share of the cost of said study; and WHEREAS,the proportionate share of the cost of the study has been estimated to range between$3,700.00- $5,500.00 based on the number of participants being between 7 and 10. NOW THEREFORE BE IN RESOLVED that the City of Eden Prairie agrees to pay the City of St. Louis Park an amount estimated to fall between$3700.00 - $5,500.00 as our share of the cost of the study. BE IT FURTHER RESOLVED that the City of Eden Prairie will provide a contact person to represent the City in the business issues related to participating in the study and coordinating the efforts for the study process. The City also agrees to provide access to premises and give full cooperation to PSA in conducting the study. BE IT FURTHER RESOLVED that the attached contract between St. Louis Park and PSC is made part of this agreement. ADOPTED,by the City Council of the City of Eden Prairie,on this 2nd day of September,2003. Nancy Tyra-Lukens,Mayor ATTEST: Kathleen Porta, City Clerk 9 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made on the day of , 2003 by and between the City of St. Louis Park, a unit of Minnesota government, hereinafter referred to as "City' and PSC Alliance Incorporated, a Minnesota corporation, with principal business address of 4921 Fifth Avenue South, Minneapolis, Minnesota, 55409 hereinafter referred to as"PSC". PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms, or corporations providing such services enter into written contracts with the City. The purpose of this contract is to set forth terms and conditions for the Public Safety Answering Point Consolidation Analysis. The City and PSC agree as follows: SCOPE OF SERVICES 1. In response to City's request, PSC has submitted a written proposal dated July 7, 2003 and agrees to provide professional services as described in Exhibit A, attached and made a part of this Agreement. 2. Time for Performance of Services. PSC shall perform the services outlined in Exhibit A according to the schedule in Exhibit C. 3. Compensation for Services. The City agrees to pay PSC for services as described in Exhibit A. Compensation shall be in accordance with Exhibit B, attached and made a part of this Agreement. A. Nothing in this Agreement shall preclude PSC and City from negotiating additional work for services and at fees established in writing. B. Abandoned of Suspended Work. If any work performed by PSC is abandoned or suspended in whole or in part by the City, the PSC shall be paid for any services performed on account of it prior to receipt of written notice from the City of such abandonment or suspension, all as shown on Exhibit A attached hereto and incorporated herein by reference. 4. The City agrees to provide PSC with complete information concerning the scope of the Project and to perform the following Services: A. Access to the Area: The City shall obtain access to and make all provisions for PSC to enter upon public and private lands as required for PSC to perform such work as necessary and authorized by the City. B. The City further agrees to fulfill its liaison role as set forth in the proposal with other participating communities. 5. Accuracy of Work. PSC shall be responsible for the accuracy of the work and the utilization of all determinant data, and shall promptly make necessary revisions or corrections resulting from errors or omissions on the part of PSC without additional compensation. If the data or materials furnished by City, and used in the conduct of this work are found to be in error, incorrect, or inappropriate, City shall direct PSC to modify, update, and/or correct the affected work product. All such corrective work performed by PSC shall be considered to be additional services for which additional compensation shall be paid to PSC on the basis of PSC's standard fees or actual costs incurred. 6. Project Manager and Staffing. PSC has designated Jeff Nelson, Russ Sinkler, and Tom Nelson to serve on the Project. Jeff Nelson shall be the Project Manager. They shall be assisted by other staff members as necessary to facilitate the completion of the Project in accordance with the terms established herein. PSC may not remove or replace these staff from the Project without the approval of City. 7. City's Representative: A person shall be appointed to act as City's representative with respect to the work to be preformed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define City's policy and decisions, with respect to the materials, equipment, elements, and systems pertinent to the work covered by this Agreement. 8. Audit Disclosure: PSC shall allow the City or its duly authorized agents reasonable access to such of PSC's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by PSC under this Agreement which the client explicitly requests to be kept confidential shall not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, photographs and reports prepared by PSC shall become the property of City upon termination of this Agreement, but PSC may retain copies of such documents as records of the services provided. 9. Term. The term of this Agreement shall be from August 18, 2003 through October 10, 2003, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period, as they deem appropriate, and upon the terms and conditions as herein stated. 10. Termination. The City reserves the right to cancel this agreement at any time it deems to be in the best interest of the project upon giving fifteen (15) days written notice of such cancellation to PSC. Upon termination under this provision if there is no fault of PSC, PSC shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because PSC has failed to perform in accordance with this Agreement, no further payment shall be made to PSC, and the City may retain another contractor to undertake or complete the work identified in Paragraph 1. If as a result of City's termination for PSC's failure to perform, the City incurs total costs for the work (including payments to both the present PSC and reasonable costs to a future contractor which exceed a maximum Agreement amount, if any, specified under Paragraph 3, then PSC shall be responsible for the difference between the cost actually incurred and the Agreement amount. I 11. Subcontractor. PSC shall not enter into subcontracts for services provided under this Agreement except as noted in the scope of services, without the express written consent of the City. The PSC shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of PSC's receipt of payment by the City for undisputed services provided by the subcontractor. If the PSC fails within that time to pay the subcontractor any undisputed amount for which PSC has received payment by the City, PSC shall pay interest to the subcontractor on the unpaid amount at the rate of 1-1/2 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the PSC shall pay the actual interest penalty due the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from PSC shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 12. Independent Contractor. PSC is not an employee of City, but is a contractor who may contract with individuals and/or corporations for specific services. It is agreed that PSC shall, to the best of its knowledge, contract only with parties that: a) withhold taxes as provided by law, and b) do not discriminate against any employee or applicant because of race, sex, color, religion, age, or national origin. 13. Assignment. Neither party shall assign this Agreement, or any interest arising herein,without the written consent of the other party. 14. Services Not Provided For. No claim for services furnished by PSC not specifically provided for herein shall be honored by City. 15. Severability. The provisions of this Agreement are severable. If any portion hereof is,for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of the Agreement. 16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 17. Compliance with Laws and Regulations. In providing services hereunder, PSC shall abide by all statues, ordinances, rules and regulations pertaining to the provisions of services to be provided. Any violation shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. Indemnification. PSC agrees to defend, indemnify and hold the City, its officers and employees harmless from any liability, claims, damages, costs, judgement, or expenses, including reasonable attorney's fees, resulting directly or indirectly from n act or omission (including without limitation professional errors of omissions) of PSC, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said contractor fully to perform, in any respect, all obligations under this Agreement. 20. Insurance: A. General Liability. During the term of this Agreement, PSC shall maintain a general liability insurance policy with limits of at least $600,000 for each person, and each occurrence,for both personal injury and property damage. This policy shall name the City as an additional insured for the services provided under this Agreement and shall provide that PSC's coverage shall be the primary coverage in the event of a loss. A certificate of insurance on the City's approved form, which verifies the existence of this insurance coverage must be provided to the City before work under this Agreement is begun. B. Worker's Compensation. PSC shall secure and maintain such insurance as will protect PSC from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of PSC's services under this Agreement. C. Professional Liability Insurance. PSC certifies they have in effect, with an insurance company in good standing and authorized to do business in Minnesota, a professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of professional services for the City, in the insured's capacity as the Contractor, if such legal liability is caused by an error, omission, or negligent act of the insured or any person or organization for whom the insured is legally liable. Said policy shall provide an aggregate limit of$1,000,000. 21. Records Access. PSC shall provide the City access to any books, documents, papers and records which are directly pertinent to the specific contract, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after the final payments and all other pending matters related to this contract are closed. 22. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. This standard agreement has been reviewed by the City Attorney. EXECUTED as to the day and year first above written. CITY OF ST. LOUIS PARK PSC Alliance Inc. By Jeff Jacobs, Mayor Its Charles W. Meyer, City Manager Attest: By Its Cynthia D. Reichert, City Clerk G7 EXHIBIT A SCOPE OF WORK GENERAL We understand the purpose of this project is to determine the feasibility of consolidating the now separate public safety answering points (PSAPs)serving St. Louis Park, Golden Valley, Edina, Minnetonka, Brooklyn Center, Richfield and Hopkins. Also, the examination of Minneapolis and Hennepin Radio as possible providers of service. A key component of any consolidation analysis should be to identify the effect that consolidation may have service levels to existing constituents and the opportunities for improved service which consolidation offers. Questions we intend to address include: o Essential minimum service delivery expectations; o Value-added local services now provided by autonomous PSAPs; o Candidate location(s)for a consolidated facility; o Space required for a multi-agency PSAP; o Cost of operating existing vs. consolidated systems; o Estimated staff required to operate the consolidated center(s); o Suggested management strategy for the consolidated center(s); o Possible governance models for the center(s) o Integration with local Records Management Systems (RMS); o Role of Mobile Data in a consolidated facility; o General overview of technical interconnection issues o How possible joining of Metro/Regional 800 MHz Radio System may affect; o Recommended action steps. In addition to specific tasks listed below, we will meet with a steering committee which should be formed to review our work and provide directions to clarify, emphasize, or temporarily pass over issues which are the focus of our current tasks. Done properly, this project holds promise to realize reduced cost and offer the same or better service than now provided to citizens and field personnel.To reach these goals,we propose to investigate these domains: Operations, Site, Technical Considerations, Staff, and Budget. OPERATIONS Day to day operational matters that are now taken for granted will become important considerations in any consolidation. Procedures that are now unique to local departments may need to be changed and, if so, consideration of new procedures should anticipate impact upon service delivery efforts. We propose to: V o Meet with local representatives of each current agency to obtain their input on the process. o Interview agency heads for needs and problems with their own dispatch capability plus anticipated problems if a consolidated communications center is implemented. o Evaluate existing call receipt and dispatch processes to identify records requirements, similarities, differences, and procedural concerns. o Identify current communications procedures, training, and equipment which must be modified or upgraded to maintain any law enforcement (CALEA) accreditation status and optimal NFPA (National Fire Protection Association) dispatch facility conformance. o Examine options for RMS access for inquiries and record entries at both the departmental and dispatch center levels. o Explore influence which existing or planned computer systems may have on successful consolidation. o Assess how dispatch records can be promptly and conveniently obtained at the department level. o Analyze current alarm monitoring equipment and protocols. o Explore options to handle "walk-in" traffic at each of the communities. o Analyze any current building access control or inmate monitoring tasks being performed at any of the current PSAPs. o Determine if any of the proposed communities should be eliminated from the study due to major roadblocks to consolidation. Examples could be extremely strong opinions of agency heads or local elected officials against consolidation, recent major capital improvements in a local PSAP, or a major technical issue uncovered that would prevent relocation to a consolidated site. SITE Because expense is one driving force for consolidation of dispatch facilities, low cost space which can be made available for this purpose may play a determining role in any local decision of where to locate the consolidated facility. Existing space may need to be renovated or adapted to optimize its use for a consolidated dispatch center. Issues of rent, leases, and possibly property ownership will need to be considered. Closely related to cost of space is the continuing cost of leased lines for telephone, radio, and alarms. To assist you to make a carefully reasoned decision on site(s)for the proposed facility,we propose to: o Establish space requirements for the consolidated dispatch center(s). o Compare required space with potentially available space in municipally owned buildings. o Explore cost of new construction or commercial space if no municipally owned space appears to be available or its use is impractical. o Compare and rank environmental, security, and electrical accommodations at potential dispatch sites. o Estimate leased lines and other site dependent costs. o Develop choices for an alternate communications center or reduced service substitute to a backup center in case of service difficulty at the consolidated site. o Include any needed connections to Golden Valley for the Metro/Regional 800 MHz Radio System. GOVERNANCE In order for consolidation of dispatching to succeed, a structure needs to be in place for governance of the operation. There are differing models that can be used. Whether a Joint Powers arrangement, Vendor/Client, or other arrangements govern the operation of a consolidated PSAP; users will expect assurance that their needs are addressed and any issues resolved. Capital and operational budget approval, fund allocations as well as fees for service require some form of governance. We propose to: o Identify critical elements of governance needed to meet local user's expectations. o Identify several governance options. o Generate possible organizational charts for review. o Provide examples of successful model intergovernmental agreements. o Provide demographic and operational information about consolidated PSAPs, which have been successfully created to permit further, in depth, comparisons and analysis by local officials. TECHNICAL CONSIDERATIONS Establishing "connectivity" and operational access to telephone, radio, data, and other systems will be essential elements for successful consolidation. Your ability to communicate with the public in the fashion to which they have become accustomed is fundamental to success of your consolidation effort. Your initiative has the best chance for success if the public (a) doesn't notice the transition to consolidated facilities or(b) recognizes an improvement in the level of service provided. For example, we propose to: o Investigate system architectures for dispatch from a common communications center while maintaining easy contact between field personnel and each/all local departments. o Investigate the role that a mobile data system might have to improve officer safety and effectiveness, and reduce staff at the consolidated communications center. o Determine what equipment should be used to answer 9- 1-1 and administrative calls. 6 o Establish the communications equipment necessary to outfit a backup (alternate) PSAP in the event the primary facility(ies)is crippled. o Forecast the changes that must be made to existing administrative and other telephone-related circuits and facilities to include lines to the new communications center(s). o Explore how administrative calls should be answered and transferred which are now routed to the individual PSAPs. o Identify and review options for monitoring and alarming performance of telephone circuits including line outages, and automatic switching to diverse routes. STAFF Satisfactory resolution of staffing and personnel issues is critical to successful consolidation of existing PSAPs. The best equipment and most thoughtfully prepared transition plan will not succeed without committed employees. If existing employees from the existing PSAPs are brought together at one site there will be issues of pay equity, seniority, and personality. We propose to: o Identify activity levels for police,fire, and medical calls. o Compare current staffing levels with workloads; estimate staffing required for a consolidated communications center by hours of the day and day of the week. o Identify number of required workstations in the consolidated dispatch center(s). o Compare existing pay, benefits, and job descriptions of existing communications personnel. Document areas of consistency and discrepancy and suggest how differences can be reconciled. o Compare existing work rules, schedules, labor considerations, and other factors governing existing staff and make recommendations for transition. o Identify any non-dispatch tasks are currently being performed at each PSAP and raise possible residual staffing issues. o Assess if all existing communications personnel can or should be used in the consolidated environment. o Suggest how new employees can be recruited, trained, evaluated, and supervised. BUDGET&FISCAL IMPACTS One of the earliest questions local officials will confront in deciding the feasibility of consolidating your communications will be cost. To be practical, a consolidated PSAP will need to cost less than your existing operations or if the cost is the same, offer a higher level of service. Every aspect of our investigations will have financial implications. We will address how each decision communities are asked to make will influence initial and continuing cost. We propose to: o Estimate capital investment required for each recommendation or combination of recommendations. o Estimate recurring and/or maintenance cost for each recommended improvement. o Estimate savings in initial and recurring cost for each recommended change. o Describe options for participating agencies to pay for system capital investment and operating cost. o Estimate impact which joint purchase of equipment, maintenance, and consumables might have on cost versus continued independent purchases. OTHER TASKS Additional tasks may be added by mutual agreement, subject to negotiation. EXIIIBIT B FEES Pursuant to the RFP, the fee for this project is quoted at $36,975. This fee is based upon the following investments of our time and expertise: Task Name Allocation Operations $5,850 Site $5,200 Governance $3,800 Technical $7,150 Staff $4,300 Budget $3,750 Reporting $4,600 Expenses $2,325 TOTAL $36,975 Many of these tasks will be worked concurrently and will entail both on-site and off-site efforts. Consequently, we submit the following objective based payment schedule: OBJECTIVE PERCENTAGE VALUE Status Report 20% $7,395 Operations&Siting Status Report 30% $11,093 Governance & Technical Considerations Preliminary Draft 20% $7,395 Ops,Site,Staff&Budget Final Report 30% $11,192 TOTAL 100% $36,975 A rate schedule which describes our hourly rates, expenses, and terms-of-payment is included in Section 5. This project is quoted as a fixed-fee engagement. Terms-of-payment shown on the rate schedule apply to this project. Hourly rates and expenses apply only to the extent that additional services are contracted which are beyond the scope of the Statement of Work described in Section 3. 6/9 EXHIBIT C SCHEDULE OBJECTIVE SCHEDULE FORECAST Contract Execution August 18,2003 Status Report September 8,2003 Operations&Siting Status Report September 22,2003 Governance & Technical Interfaces Preliminary Draft October 3,2003 Ops, Site, Governance, Interfaces,Staff&Budget Final Report October 10,2003 CITY COUNCIL AGENDA DATE: September 2, 2003 SECTION: Consent Calendar DEPARTMENT: II'L+'M DESCRIPTION: Pinnacle Drive Land HEM NO.: Parks and Recreation Donation Robert A. Lambert *-1 '' ) I, �. Director of Parks&Recreation Requested Action Motion Move to accept the donation of approximately 1.35 acres of land located east of Baker Road and west of five lots on Pinnacle Drive, and to approve a scenic and conservation easement over this property restricting any future development of the site. Synopsis Attached to this memorandum is a letter from Tom Roberts one of the four property owners making up BVDD, LLC, owners of approximately 1.35 acres of land located between Pinnacle Drive and Baker Road. These property owners wish to donate this property to the City of Eden Prairie for conservation area designation. The condition of the donation is that the City would file a scenic and conservation easement over the property that would also restrict any future development of the property. Background This property is a wooded hillside between Baker Road and the back of the lots on Pinnacle Drive. City Staff support the request for restricting any future development of the site as the value on the property to the community is for aesthetic purposes. The oak-wooded hillside provides a glimpse of the former wooded, hilly character of northern Eden Prairie. Staff will file a scenic and conservation easement at the same time the deed is filed, provided the City Council approves this request. Attachment: Letter from Tom Roberts Donation of land Page 1 of 1 Robert Lambert From: Nancy Tyra-Lukens Sent: Friday,August 22,2003 8:27 AM To: Robert Lambert Subject: RN:Donation of land -----Original Message From:stonewood[mailto:stonewood@intxxnet.com] Sent:Wed 7/30/2003 7:23 AM To:Nancy Tyra-Lukens Cc: Subject:Donation of land Dear Mayor, I talk with Bob Lambert yesterday by telephone and he suggested that I e-mail the following request. BVDD,LLC,which is made up of four neighbors who live on Pinnacle Drive,purchased the 1.2 acres of land that is located between Pinnacle Drive and Baker Road over a year ago.This property is very wooded and acts as a great buffer for the back of our homes on Pinnacle Drive to the street noise on Baker Road.It is BVDD,LLC desire to donate this land to the City of Eden Prairie by Quit Claim Deed with a Scenic and Conservation Easement attached to preserve this property as green space only.Thus no playground equipment,walking trials etc.It is my understanding from Bob that you will put it on the agenda at some future city council meeting for discussion.I would be happy to discuss this donation prior to any meeting or would attend the city council meeting to answer any questions.I can be reached at 952-884-6003.I want to thank you for your time and consideration. Sincerely,Tom Roberts 8/25/2003 - - S . =-- ,_ k 1 -_, ,r•-• 111)' or _ [, A 11 tat .........- rr ... IA IT. .....*. _ Ir. u, lip, •< 4....... It E 9- . prx 0, 7 -.. 2f, •r. k II Trj al -`-' Affir * 0 * 7..... _ Er ... liI-48 i- - 7r: I tO W ....- Ar tc- _ at rr o ; cr 0 X (A Pr 9 9- =0 - o c ...... -.% la ....:1 MI m _• - - . .0 , * - 0 a. _ 4,a /11......... 13 s . 7), -... i, • ei -,... ci ..1.4 0 O er 7 4 * 0 0 0 0 0 )3i. '13 4: 1 11/2 St g g R A I g I I ..r A. CO CO CO 8 i 49 101..10 el Er z—zm P LI. 0 01=0 8 f fl till f R.:1 zx csi SI--irn 4*"..,01 &. .._... r•si —co i rt , 0 No. ' 13 tO i 7 ) r• • 0 = t: E., 3.? fit • mw omit CD• ........ , till .5 CO IN ..1 B P: 0 _ 0 0 1 g. dililia. 9 Z &• MI 5 2 kli 011 r5' ri m 4a. CO 7:1 3 4 ,• . , 14 • • Ifr". CITY COUNCIL AGENDA DATE: September 2,2003 SECTION: Consent Calendar DEPARTMENT: t ITEM DESCRIPTION: ITEM NO.: From Stuart A.Fox,Manager of Parks&Natural Resources Resolution Authorizing Execution of a Limited ` ' Through: Robert A. Lambert Use Permit of Minnesota Department of V ( • Director of Parks&Recreation Transportation Requested Action Motion: Move to authorize Mayor and City Manager to execute a Limited Use Permit and any amendments to the permit with Minnesota Department of Transportation for construction of the trail around the Purgatory Creek Recreation Area. Synopsis The City,working in conjunction with Barr Engineer on behalf of the Watershed District,has determined that a Limited Use Permit is necessary to cross a piece of MNDOT property just south of ADC property adjacent to the Purgatory Creek Recreation Area. The plans for the construction of trails have been approved by all other agencies, however, in order to have a trail constructed and maintained on MNDOT property the City needs to enter into a Limited Use Permit with MNDOT. Staff has spoken with two right-of-way managers for MNDOT and they have no problems with the Purgatory Creek Recreation Area Trail, however,they do want documentation as to its location and construction and maintenance. Attachments Map of MNDOT property and the proposed trail alignment 6" CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2003- A RESOLUTION AUTHORIZING THE EXECUTION OF THE LIMITED USE PERMIT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS,the City of Eden Prairie is apolitical subdivision organized and existing under the laws of the State of Minnesota; and WHEREAS,the City Council of the City of Eden Prairie has approved the plan to construct a recreational trail in the Purgatory Creek Recreation Area to promote public access in and around this area; and WHEREAS, a portion of this trail crosses property owned by the State of Minnesota, Department of Transportation; and WHEREAS,the State of Minnesota,Department of Transportation requires a Limited Use Permit of the construction and utilization of said pedestrian trail. NOW, THEREFORE, BE IT RESOLVED that the City of Eden Prairie enter into a Limited Use Permit with the State of Minnesota, Department of Transportation for the following purposes: To construct, operate and maintain a pedestrian trail within Outlot E, Windsong Two Addition, PIN 15-116-22-42-0028. The City of Eden Prairie shall construct, operate and maintain said trail in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. NOW,THEREFORE,BE IT FURTHER RESOLVED that the Mayor and City Manager are authorized to execute the Limited Use Permit and any amendments to that permit. ADOPTED by the City Council of the City of Eden Prairie this 2nd day of September,2003. Nancy Tyra-Lukens,Mayor ATTEST: Kathleen Porta, City Clerk 36 MM' D� PRaP05Ep TVA,'" ithie.gOSS MV1. o �v. ,.-, OEMa ; mYt .,. � . r' ., '• t R yr/, ,. /i / •: M4 bO r am S"r '^r•i. ,r �I 1. �t %f�.. • . fe ? §' , N 37 CITY COUNCIL AGENDA DATE: SECTION: Consent Agenda September 2,2003 SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Office of the City Manager Michael Barone,Assistant to the Automated Teller Machine(ATM)installation at City Manager City Center V 1, r Requested Action Move to: Approve lease agreement to Community Bank Minnesota Valley to install an Automated Teller Machine(ATM) at City Center. Synopsis Community Bank Minnesota Valley, 7525 Office Ridge Circle, Eden Prairie, MN 55344, will install, at no cost to the City, an Automated Teller Machine (ATM) at City Center. The lease shall be for a period of three (3) years, commencing on the first day of the month following the ATM installation. Background Information The purpose of the ATM is to provide employees, tenants, and visitors to City Center the convenience of having an ATM on site. The lease agreement with Community Bank has the ATM installed without cost to the City. City costs in the project include the provision of electrical and telephone service to the ATM,totaling under$500. The lease agreement has been reviewed and approved by the City attorney. The duration of the lease is three (3) years, with an automatic month-to-month renewal upon the expiration of the original lease agreement, unless a thirty (30) day written notice is given by either party, to the other, of their intent to terminate. There will be no exterior signage; and any indoor signage throughout the building will only occur as approved by the City. Community Bank will assume full responsibility and liability for the equipment, installation, security, contents, and function of the ATM. The location of the ATM is under direct camera surveillance by the Police Dispatch center. The ATM fee structure is aligned with both Community Bank and Wells Fargo banks. Attachments ATM Lease Agreement. ATM LEASE AGREEMENT This agreement made September 2,2003 by and between the City of Eden Prairie,8080 Mitchell Road,Eden Prairie,MN 55344 referred to below as"Lessor"and Community Bank Minnesota Valley, 7525 Office Ridge Circle,Eden Prairie,MN 55344,referred to below as "Community Bank". The parties agree that the Community Bank shall install an Automated Teller Machine and/or cash dispensing machine and Lessor shall grant a lease to Community Bank to install said machine upon its premises. In consideration of the mutual covenants contained in this agreement and for other good and valuable consideration,the parties agree as follows: I. Community Bank shall install,without cost to the Lessor,one(I)cash dispensing machine and/or automated teller machine(ATM). 2. The Lessor agrees to provide 20 amp electrical service on a dedicated circuit and assist in the location and providing of a telephone data line.(Cost of phone line will be charged to Lessor.) 3. The relationship of Lessor and Community Bank under this Agreement shall be that of Lessor and Lessee. Under no circumstances shall the relationship between the parties be construed to be that of a joint venture or co-partners. 4. The ATM will be properly serviced(including cash)and maintained by Community Bank or its agents,with no cost to the Lessor. Community Bank will use its best efforts to keep the ATM in full operating condition. Should the ATM remain inoperative for a period in excess of thirty(30)day(except where said delay is due to a bona fide`force majeure' condition or is beyond the reasonable control of Community Bank),Lessor shall have the right to terminate this Agreement upon thirty(30)days written notice to Community Bank. 5. The term of this Lease Agreement shall be for a period of three(3)years commencing on the first day of the month following the installation of the Automated Teller Machine and/or cash dispensing machine and the Lease agreement cannot be terminated except as provided below. Upon the expiration of the original term of this Lease as provided in agreement,this Lease shall automatically renew on a month-to-month basis unless a thirty(30)day written notice is given by either party to the other of their intent to terminate the term of this Lease. Premises is defined as all exclusive space owned by the City and not leased to third parties,and all non-exclusive common space operated and maintained by the City. The City cannot make any representation about locating other ATM's in exclusive,leased space to third parties,including C.H.Robinson and Independent School District#272. 6. The machine is,and shall remain the property of Community Bank at all times and Community Bank reserves the right to remove the machine after first giving the Lessor thirty(30)days written notice,if it is maliciously damaged. 7. There will be no exterior signage advertising the ATM,and any indoor signage will occur in such places and size,location,and design as approved by the City. 9 8. All employees,personnel,representative or agents of Community Bank doing any maintenance work or service on the machine shall be given reasonable access to the machine during normal business hours. 9. Community Bank will assume full responsibility and liability for the equipment, installation,security,contents,and function of the ATM. Community Bank agrees to indemnify and defend the Lessor from any claim or suit for liability or responsibility for the equipment,contents, security,and functions associated with the use of the ATM; or, any event arising from the use of the ATM. 10. The Lessor will provide space to Community Bank or its agents to balance the machine and count cash. 11. All notices required under this Lease shall be in writing and sent registered or certified mail to: If to Lessor: City of Eden Prairie Attention:Michael Barone 8080 Mitchell Road Eden Prairie MN 55344 If to Community Bank: Community Bank Minnesota Valley Attention: Mary Sherman 7525 Office Ridge Circle Eden Prairie MN 55344 Agreed to and accepted by: Nancy Tyra-Lukens,Mayor Mary J.Sherman,Branch Manager City of Eden Prairie Community Bank Scott H.Neal, City Manager City of Eden Prairie Witness Date 1740 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims September 2,2003 SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Management and Budget Payment of Claims ( I Sue Kotchevar v I t Requested Action Move to: Approve the Payment of Claims as submitted(roll call vote) Synopsis Checks 122977 - 123373 Wire Transfers 1856— 1867 Background Information Attachments T / City of Eden Prairie Council Check Summary 9/2/2003 Division Amount General 294,540 100 City Manager 496 101 Legislative 2,007 102 Legal Counsel 39,175 110 City Clerk 661 111 Customer Service 4,545 112 Human Resources 1,641 113 Communication Services 15,397 114 Benefits&Training 65,783 115 Risk Management 212,260 116 Facilities 10,201 117 City Center 8,807 130 Assessing 31 131 Finance 550 133 Community Development 195 135 Information Technology 2,151 136 Wireless Communication 3,139 137 Economic Development 23 150 Park Administration 1,150 151 Park Maintenance 24,094 152 Parks Capital Outlay 103 153 Athletic Programs 3,180 154 Community Center 30,318 155 Beaches 5 156 Youth Programs 9,098 157 Special Events 192 158 Senior Center 1,908 159 Recreation Administration 75 160 Adaptive Recreation 666 161 Oak Point Pool 176 162 Arts 2,450 163 Park Facilities 6,307 180 Police 5,088 183 Civil Defense 798 184 Fire 7,505 186 Inspections 11 200 Engineering 2 201 Street Maintenance 18,631 202 Street Lighting 52,736 203 Fleet Services 28,455 302 HRA Fund 793 303 Cemetary Operation 7 309 DWI Forfeiture 245 312 Recycle Rebate 1,500 410 Improvement Bonds Pre 1990 7,920 412 Improvement Bonds 1991B 54,870 415 Open Space Debt 1994 43,246 418 HRA 2002A Lease Revenue Bonds 155,538 421 2003A Park Bonds Refunding 58,577 422 G.O W/Sewer Refund 2003E 48,016 502 Park Development 1,999 503 Utility Improvement 5,921 506 Improvment Bonds 1996 524,257 509 CIP Fund 7,814 511 Construction Fund 8,935 601 Prairie Village Liquor 101,579 602 Den Road Liquor 169,488 603 Prairie View Liquor 90,252 701 Water Fund 91,038 702 Sewer Fund 4,612 703 Storm Drainage Fund 8,120 803 Escrow Fund 3,030 Report Totals 2,242,307 e- City of Eden Prairie Council Check Register 9/2/2003 Check# Amount Vendor/Explanation Account Description Business Unit 1856 9,209 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund 1857 14,827 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund 1858 25,263 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund 1859 129,163 WELLS FARGO MINNESOTA N A Employers SS&Medicare General Fund 1860 43,246 WELLS FARGO BANK MINNESOTA NA Interest Open Space Debt 1994 1861 54,870 WELLS FARGO BANK MINNESOTA NA Interest Improvement Bonds 1991B 1862 58,577 US BANK TRUST NATIONAL ASSN Interest 2003A G.O.Park Refunding 1863 7,920 US BANK TRUST NATIONAL ASSN Interest Refunding Bonds 1995B 1864 155,538 US BANK TRUST NATIONAL ASSN Interest HRA 2002A LEASE REVENUE BONDS 1865 48,016 US BANK TRUST NATIONAL ASSN Interest 2003B G.O.W/Sewer Refunding 1866 459 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Services 1867 71,097 MINNESOTA DEPT OF REVENUE Open Fees Pool Operations 122977 2,400 3M Small Tools Fire 122978 245 ABC MINNEAPOLIS LLC Other Contracted Services DWI Forfeiture 122979 500 ASPEN WASTE SYSTEMS INC. Waste Disposal Fire Station#3 122980 189 BARONE,MICHAEL Other Contracted Services City Manager 122981 517 CAPITAL ONE BANK Garnishment Withheld General Fund 122982 25 CENTRAIRE INC Building Repair&Maint. Senior Center 122983 77 CUB FOODS EDEN PRAIRIE Operating Supplies Outdoor Center 122984 26 CULLIGAN-METRO Operating Supplies Outdoor Center 122985 55 DAY-TIMER Operating Supplies Special Events Administration 122986 7 DILLING,LORRAINE Program Fee Senior Center Program 122987 36 GINA MARIAS INC Operating Supplies Fire 122988 49 GRAVES,MARIAN Program Fee Adult Program 122989 277 HENNEPIN COUNTY TREASURER Equipment Repair&Maint Traffic Signals 122990 113 IND SCHOOL DIST 272 Printing Special Initiatives 122991 970 ITEN CHEVROLET Equipment Repair&Maint Fleet Services 122992 450 KIT AND KABOODLE Other Contracted Services Staring Lake Concert 122993 20 LAKESIDE PLUMBING Cash Over/Short General Fund 122994 404 LANZI,BOB Conference Expense Parks Administration 122995 151 MERLINS ACE HARDWARE Operating Supplies Capital Outlay Parks 122996 923 METHODIST HOSPITAL Other Contracted Services Risk Management 122997 100 MIAMA Conference Expense Parks Administration 122998 2,392 MINN CHILD SUPPORT PAYMENT CTR Garnishment Withheld General Fund 122999 1,388 MINNESOTA VALLEY ELECTRIC COOP Electric Sewer Liftstation 123000 279 PLYMOUTH PLUMBING Plumbing Permits General Fund 123001 878 QWEST Telephone Wireless Communication 123002 28 STAR TRIBUNE Dues&Subscriptions In Service Training 123003 75 STEWART-HESTER,RENEE Other Contracted Services Recreation Administration 123004 8 TIME WARNER CABLE Cable TV Fire 123005 529 WALLACE METRO PRINTING Printing Fire 123006 250 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Program 123007 41 ACKER,TAYLOR Other Contracted Services Teen Work Program\ 123008 57 BELLUS,MATT Other Contracted Services Teen Work Program\ 123009 51 BLACKFORD,MATT Other Contracted Services Teen Work Program\ 123010 63 BOLINE,BRENT Other Revenue General Fund 123011 156 BRIDENSTINE,TED Program Fee Athletics 123012 9,897 CENTERPOINT ENERGY MARKETING I Gas Maintenance 123013 350 CINCINNATUS Other Contracted Services City Council 123014 36 CROSLEY,WESTON Other Contracted Services Teen Work Program\ 123016 209 EDEN PRAIRIE ROTARY CLUB Dues&Subscriptions City Manager 123017 361 ELAN FINANCIAL SERVICES Software Information Technology 123018 136 GOODWIN,MATTHEW Other Contracted Services Teen Work Program\ 123019 213 GORDON,LIZZY Other Contracted Services Teen Work Program\ 123020 39,870 GREGERSON ROSOW JOHNSON&NILA Legal Legal Criminal Procecution 123021 72 HEDLUND,ALISON Program Fee Summer Skill Development 123022 73 HOGER,ANYA Other Contracted Services Teen Work Program\ 123023 101 JENKINS,BROOKE Mileage&Parking Tree Disease 123024 47 KATTNER,WILL Other Contracted Services Teen Work Program\ 123025 76 KRULL,JOHN Other Contracted Services Teen Work Program\ 123026 264 MALONE,TOM Instructor Service Summer Skill Development 123027 64 MARYLAND SCREEN PRINTERS,INC Clothing&Uniforms Tennis 123028 1,680 MOREIRA,ALAN Design&Engineering Storm Drainage Projects 123029 94 NELSON,ANNA Other Contracted Services Teen Work Program\ 123030 75 NORMAN,STACY Program Fee Athletics 123031 78 O'BRIEN,COLLIN L. Other Contracted Services Teen Work Program\ 123032 40 OLSON,BRAD Program Fee Camps 123033 27 OTTESON,STEFANIE Other Contracted Services Teen Work Program\ 123034 69 QUICKSILVER EXPRESS COURIER i Postage General Check* Amount Vendor/Explanation Account Description Business Unit 123035 313 QWEST Telephone Crestwood Park 123036 197 REED CONSTRUCTION DATA Advertising Capital Impr.IMaint Fund 123037 42 ROBINSON,MIRA Program Fee Adult Program 123038 43 SARLES,ANDREW Other Contracted Services Teen Work Program\ 123039 112 SCHMITZ,WENDY Program Fee Day Camp 123040 72 STEVENS,LUONDA Program Fee Summer Skill Development 123041 3,019 SUMMIT ENVIROSOLUTIONS Other Contracted Services Utility Improvement Fund 123042 128 VARNER,DREW Other Contracted Services Teen Work Program\ 123043 57 VERIZON WIRELESS BELLEVUE Pager&Cell Phone General Facilities 123044 119 WEBSTER.SETH Mileage&Parking Tree Disease 123045 792 DAHLGREEN GOLF CLUB Special Event Fees Adult Program 123046 1,238 G&K SERVICES-MPLS INDUSTRIAL Cleaning Supplies Water Treatment Plant 123047 162 ACE ICE COMPANY Misc Non-Taxable Prairie View Liquor Store 123048 96 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie View Liquor Store 123049 532 ARCTIC GLACIER INC Misc Non-Taxable Prairie Village Liquor Store 123050 4,986 BELLBOY CORPORATION Operating Supplies Den Road Liquor Store 123051 7,070 DAY DISTRIBUTING Beer Den Road Liquor Store 123052 1,355 EAGLE WINE COMPANY Wine Imported Prairie Village Liquor Store 123053 20,298 EAST SIDE BEVERAGE COMPANY Beer Prairie Village Liquor Store 123054 160 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store 123055 896 GRAPE BEGINNINGS Wine Domestic Prairie Village Liquor Store 123056 11,952 GRIGGS COOPER&CO Transportation Prairie Village Liquor Store 123057 197 HOHENSTEINS INC Beer Prairie Village Liquor Store 123059 20,200 JOHNSON BROTHERS LIQUOR CO Wine Domestic Den Road Liquor Store 123060 20,699 MARK VII Beer Den Road Liquor Store 123061 874 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store 123062 1,349 PAUSTIS&SONS COMPANY Wine Imported Prairie Village Liquor Store 123063 12,547 PHILLIPS WINE AND SPIRITS INC Wine Domestic Prairie Village Liquor Store 123064 834 PINNACLE DISTRIBUTING Misc Taxable Prairie Village Liquor Store 123065 1,678 PRIOR WINE COMPANY Wine Domestic Den Road Liquor Store 123066 6,744 QUALITY WINE&SPIRITS CO Wine Imported Den Road Liquor Store 123067 10,196 THORPE DISTRIBUTING Beer Den Road Liquor Store 123068 327 TRI COUNTY BEVERAGE&SUPPLY Beer Prairie Village Liquor Store 123069 1,325 WINE COMPANY,THE Wine Imported Den Road Liquor Store 123070 954 WORLD CLASS WINES INC Wine Imported Den Road Liquor Store 123071 82 BYERLYS Employee Award Human Resources 123072 600 CARS Hope Loan Receivable Hope Loan Auto Repair 123073 177 DE LAGE LANDEN FINANCIAL SERVI Other Rentals Fire 123074 13,888 DELTA DENTAL PLAN OF MN Dental General Fund 123075 100 EDEN PRAIRIE MAGAZINE Dues&Subscriptions City Manager 123076 4,804 EGAN OIL COMPANY Lubricants&Additives Fleet Services 123077 450 FINLEY BROS INC Building Materials Round Lake 123078 5 LUDWIG,CHRISTINA Program Fee Outdoor Center 123079 20 MINNESOTA RECREATION&PARK FO Dues&Subscriptions In Service Training 123080 362 MOOS,LARRY Outside Water Sales Water Enterprise Fund 123081 45 OLUND,ANN Round Lake Pavilion Park Facilities 123082 1,575 PLANET SPIRIT Instructor Service Summer Skill Development 123083 5 PORTER,CINDY Program Fee Outdoor Center 123084 118 PRAIRIE LAWN AND GARDEN Landscape Materials/Supp Park Maintenance 123085 300 RAINBOW FOODS INC. Special Event Fees Senior Center Program 123086 900 SCIENCE EXPLORERS Instructor Service Outdoor Center 123087 29 STATE OF MINNESOTA Operating Supplies Fleet Services 123088 47 SUBWAY Other Contracted Services Teen Work Program\ 123089 1,500 UNITED RENTALS HIGHWAYTECHNOL Other Contracted Services Recycle Rebate 123090 955 VERIZON DIRECTORIES CORP Advertising Prairie View Liquor Store 123091 36 VERIZON WIRELESS BELLEVUE Pager&Cell Phone Street Maintenance 123092 350 WALSTEIN,LOUISE M. Instructor Service Outdoor Center 123093 82 WHITE,NICOLE Mileage&Parking Adaptive Recreation 123094 2,648 WORK CONNECTION-BPARK Other Contracted Services Park Maintenance 123095 29 ACKER,TAYLOR Other Contracted Services Teen Work Program\ 123096 375 ATOM Tuition Reimbursement/School Police 123097 75 BERGSTROM,JIM Tuition Reimbursement/School Police 123098 340 BIG FITNESS Training Supplies Fitness Classes 123099 90 CARNEY,KEN Riley Lake Shelter Park Facilities 123100 30 CHAMPLIN POLICE DEPT Tuition Reimbursement/School Police 123102 904 CHANHASSEN BUMPER TO BUMPER Equipment Parts Fleet Services 123103 20 DANA'S AUTO MACHINE SERVICES Other Contracted Services Police 123104 519 DE LAGE LANDEN FINANCIAL SERVI Other Rentals General 123105 19 ENDRES,SARAH LYNN Other Contracted Services Teen Work Program\ 123107 1,876 GENUINE PARTS COMPANY Equipment Parts Fleet Services 123108 82 GIN,MICHELLE Other Contracted Services Teen Work Program\ 123109 83 GORDON,LIZZY Other Contracted Services Teen Work Program\ 123110 68 KALAIDES,JENNY Other Contracted Services Teen Work Program\ AN Check 4 Amount Vendor/Explanation Account Description Business Unit 123111 13 KRAEMERS HARDWARE INC Operating Supplies Tree Disease 123112 1,213 ME I HO SALES INCORPORATED* Other Rentals General 123113 35 MSANI Tuition Reimbursement/School Police 123114 900 NAIL LAW ENFORCEMENT TRAINING Tuition Reimbursement/School Police 123115 44 O'BRIEN,COLLIN L. Other Contracted Services Teen Work Program\ 123116 272 O'BRIEN,THEA M. Other Contracted Services Teen Work Program\ 123117 302 PETTY CASH-NICOLE WEEDMAN Operating Supplies Day Camp 123118 7,543 PRAIRIE PARTNERS SIX LLP Building Rental Prairie Village Liquor Store 123119 9,430 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 123120 172 SPADING,ADRIANA Other Contracted Services Teen Work Program\ 123121 15 USTA-NORTHERN SECTION Dues&Subscriptions Tennis 123122 159 VARNER,DREW Other Contracted Services Teen Work Program\ 123123 64 VOLTIN,BRETT Other Contracted Services Teen Work Program\ 123124 126 WEEDMAN,NICOLE Mileage&Parking Youth Programs Administration 123125 121,649 XCEL ENERGY Electric Street Lighting 123126 710 XCEL ENERGY Other Contracted Services Improvement Projects 1996 123127 1,614 3RD LAIR SKATEBOARDING PARK Instructor Service Athletics 123128 2,000 ACTION CONSTRUCTION Deposits Escrow 123129 128 ANOKA COUNTY SHERIFF'S OFFICE Training Supplies Police 123130 630 ASSOC OF PUBLIC SAFETY COMMUNI Design&Engineering Wireless Communication 123131 60 BECKER,DAVE Training Supplies Police 123133 8,742 BIFFS INC Waste Disposal Park Maintenance 123134 245 BOGREN,ANN Canine Supplies Police 123135 1,500 BOLD,PAULINE Instructor Service Outdoor Center 123136 239 CASSADY,KEVIN Tuition Reimbursement/School In Service Training 123137 285 CIVIC RESEARCH INSTITUTE Dues&Subscriptions Finance 123138 37 CULLIGAN BOTTLED WATER Operating Supplies Fire 123139 96 CUMMINGS,KIM Mileage&Parking Fire 123140 195 DEED Conference Expense Community Development 123141 37 FIREHOUSE MAGAZINE Dues&Subscriptions Fire 123142 392 GE CAPITAL Other Rentals General 123143 225 GOVERNMENT FINANCE OFFICERS AS Awards Finance 123144 661 HENNEPIN COUNTY Waste Disposal Park Maintenance 123145 82 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance 123146 135 IIMC Licenses&Taxes City Clerk 123147 1,000 IMSA Design&Engineering Wireless Communication 123148 73,253 LEAGUE MN CITIES INS TRUST Insurance Den Road Liquor Store 123149 200 LEIZINGER,A.SUZETTE Instructor Service Outdoor Center 123150 135 MCFERRIN,TANYA Instructor Service Outdoor Center 123151 90 MINNESOTA STATE FIRE CHIEFS AS Dues&Subscriptions Fire 123152 715 MINNESOTA STATE RETIREMENT SYS Severance Police 123153 658 OTTERNESS,RON Instructor Service Outdoor Center 123154 5 OTTESON,STEFANIE Other Contracted Services Teen Work Program\ 123155 319 PELTIER,JAMES Operating Supplies Fire 123156 910 RICHARDSON,JIM Instructor Service Summer Skill Development 123157 960 SCIENCE EXPLORERS Instructor Service Outdoor Center 123158 50 SOCIAL SECURITY ADMINISTRATION Operating Supplies Police 123159 1,650 SUBURBAN RATE AUTHORITY Dues&Subscriptions City Council 123160 193 UNDERCAR SERVICES Hope Loan Receivable Hope Loan Auto Repair 123161 1,000 UNIVERSITY OF MONTANA-MISSOULA Deposits Escrow 123162 20 WOMEN IN LEISURE SERVICES Dues&Subscriptions In Service Training 123163 222 ACE ICE COMPANY Misc Non-Taxable Prairie View Liquor Store 123164 65 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie Village Liquor Store 123165 444 ARCTIC GLACIER INC Misc Non-Taxable Den Road Liquor Store 123166 6,051 BELLBOY CORPORATION Liquor Den Road Liquor Store 123167 10,653 DAY DISTRIBUTING Beer Den Road Liquor Store 123168 3,868 EAGLE WINE COMPANY Wine Domestic Den Road Liquor Store 123169 20,144 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store 123170 568 GETTMAN COMPANY Misc Taxable Den Road Liquor Store 123171 532 GRAPE BEGINNINGS Wine Domestic Prairie Village Liquor Store 123172 10,675 GRIGGS COOPER&CO Liquor Den Road Liquor Store 123174 27,387 JOHNSON BROTHERS LIQUOR CO Liquor Den Road Liquor Store 123175 9,090 MARK VII Misc Taxable Prairie Village Liquor Store 123176 377 MASS BAR-MATE CORP Misc Taxable Den Road Liquor Store 123177 349 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store 123178 154 MORAN USA,LLC Misc Taxable Den Road Liquor Store 123179 138 NEW FRANCE WINE COMPANY Wine Imported Den Road Liquor Store 123180 1,594 PAUSTIS&SONS COMPANY Wine Imported Den Road Liquor Store 123181 11,295 PHILLIPS WINE AND SPIRITS INC Liquor Den Road Liquor Store 123182 846 PINNACLE DISTRIBUTING Misc Taxable Den Road Liquor Store 123183 9,264 PRIOR WINE COMPANY Wine Domestic Prairie Village Liquor Store 123184 5,976 QUALITY WINE&SPIRITS CO Transportation Prairie View Liquor Store 123185 19,257 THORPE DISTRIBUTING Beer Prairie View Liquor Store Check# Amount Vendor!Explanation Account Description Business Unit 123186 83 VINTAGE ONE WINES INC Wine Domestic Prairie Village Liquor Store 123187 1,525 WINE COMPANY,THE Wine Domestic Den Road Liquor Store 123188 1,971 WINE MERCHANTS INC Wine Imported Den Road Liquor Store 123189 281 ALL METRO SUPPLIES Gravel Water System Maintenance 123190 3,760 AMERICAN WATER WORKS ASSOCIATI Dues&Subscriptions Water Utility-General 123191 89 AT&T Pager&Cell Phone Police 123192 239 CLAREYS INC Safety Supplies Water Utility-General 123193 340 DALCO ROOFING&SHEET METAL IN Building Repair&Maint. Water Treatment Plant 123195 974 DRISKILLS NEW MARKET Operating Supplies Police 123196 40 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous In Service Training 123197 206 EMERGENCY AUTOMOTIVE TECHNOLOG Operating Supplies Wireless Communication 123198 44 ESTES,SARA Program Fee Tennis 123199 206,065 LEAGUE MN CITIES INS TRUST Insurance Risk Management 123200 9 MECHANICAL SOLUTIONS Cash Over/Short General Fund 123201 98,344 MEDICA CHOICE Medical Bills Prepaid General Fund 123202 120 METRO SALES INCORPORATED* Other Contracted Services Water Utility-General 123203 99 NATIONAL FIRE SPRINKLER ASSOC. Tuition Reimbursement/School Fire 123204 4,836 PARK NICOLLET CLINIC Other Contracted Services Risk Management 123205 413 PETTY CASH Advertising Communication Services 123206 70 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services 123207 58 QUICKSILVER EXPRESS COURIER Postage General 123208 128 RADIOSHACK Operating Supplies Water System Maintenance 123209 151 RIDGEVIEW BUSINESS HEALTH Other Contracted Services Risk Management 123210 269 STATE MECHANICAL INC Plumbing Permits General Fund 123211 40 TELEPHONE ANSWERING CENTER INC Other Contracted Services Water Treatment Plant 123212 134 VERIZON WIRELESS BELLEVUE Pager&Cell Phone Police 123213 169 WALMART COMMUNITY Operating Supplies Police 123214 20 WILS Dues&Subscriptions In Service Training 123215 8,215 XCEL ENERGY Electric Water Treatment Plant 123216 2,070 YOCUM OIL COMPANY INC Motor Fuels Water Treatment Plant 123217 627 A P LAWN INC Building Repair&Maint. Fire Station#1 123218 55 A TO Z RENTAL CENTER Operating Supplies Street Maintenance 123219 53 AAA LAMBERTS LANDSCAPE PRODUCT Landscape Materials/Supp Street Maintenance 123220 75 ALL METRO SUPPLIES Landscape Materials/Supp Storm Drainage 123221 653 ALL TEST&INSPECTION Equipment Repair&Maint Fleet Services 123222 4,019 AMERICAN LIBERTY CONSTRUCTION, Other Contracted Services Construction Fund 123223 409 AMERICAN RED CROSS Recreation Supplies Pool Lessons 123224 288 ANCHOR PRINTING COMPANY Printing Adaptive Recreation 123225 198 AQUA ENGINEERING INC Other Contracted Services Water Treatment Plant 123226 2,040 ARSENAULT ASSOCIATES Software Maintenance Information Technology 123227 1,430 ASPEN CARPET CLEANING Building Repair&Maint. Water Treatment Plant 123228 7,359 ASTECH ASPHALT SURFACE TECHNOL Seal Coating Street Maintenance 123229 433 AUTO ELECTRIC SPECIALISTS Equipment Repair&Maint Fleet Services 123230 322 BAUER BUILT TIRE AND BATTERY Equipment Repair&Maint Fleet Services 123231 192 BECKER ARENA PRODUCTS INC Repair&Maint.Supplies Ice Arena 123232 941 BENIEK PROPERTY SERVICES INC. Building Repair&Maint. Fire Station#2 123233 67 BLACK&VEATCH Other Contracted Services Utility Improvement Fund 123234 915 BLOOMINGTON SECURITY SOLUTIONS Building Repair&Maint. Police City Center 123235 526 BOYER TRUCKS SO.ST.PAUL Equipment Parts Fleet Services 123236 493 BROWN TRAFFIC PRODUCTS Capital Under$2,000 Fleet Services 123237 1,500 BROWN,PAUL Other Contracted Services Park Facilities 123238 20 BUNKELMAN,JODY Other Contracted Services Softball 123239 2,161 CEMSTONE Repair&Maint.Supplies Storm Drainage 123240 200 CHAD NESTOR&ASSOCIATES Printing Adaptive Recreation 123241 916 CLAREYS INC Safety Supplies Fleet Services 123242 982 CONCRETE CUTTING&CORING INC Repair&Maint.Supplies Storm Drainage 123243 405 CONTROL STUFF INC. Equipment Repair&Maint Water Treatment Plant 123244 993 CORPORATE EXPRESS Office Supplies General 123245 15,064 CREATIVE MARKETING CONSULTING Other Contracted Services Communication Services 123246 38 CROWN MARKING INC Operating Supplies Police 123247 77 CUB FOODS EDEN PRAIRIE Operating Supplies Outdoor Center 123248 6,862 CUTLER-MAGNER COMPANY Chemicals Water Treatment Plant 123249 523 CWH RESEARCH INC. Employment Support Test Human Resources 123250 488 CY'S UNIFORMS Clothing&Uniforms Police 123251 64 DALE GREEN COMPANY,THE Landscape Materials/Supp Street Maintenance 123252 218 DEALER AUTOMOTIVE SERVICES INC Capital Under$2,000 Fleet Services 123253 966 DECORATIVE DESIGNS INC Other Contracted Services City Center Operations 123254 1,059 EARL F ANDERSEN INC Signs Traffic Signs 123255 606 EDEN PRAIRIE APPLIANCE Small Tools Fleet Services 123256 741 ELECTRIC SYSTEMS OF ANOKA,INC Equipment Repair&Maint Emergency Preparedness 123257 899 EMERGENCY APPARATUS MAINTENANC Equipment Repair&Maint Fire 123258 370 ESCHELON TELECOM INC Equipment Repair&Maint Telephone 123259 2,342 EXCEL LANDSCAPING INC Other Contracted Services Park Maintenance /I& Check# Amount Vendor!Explanation Account Description Business Unit 123260 188 FERRELLGAS Motor Fuels Ice Arena 123261 19 FIKES HYGIENE SERVICES Operating Supplies Prairie Village Liquor Store 123262 1,585 G&K SERVICES-MPLS INDUSTRIAL Clothing&Uniforms Fleet Services 123263 111 GE SUPPLY LOGISTICS,LLC Equipment Repair&Maint Water Treatment Plant 123264 1,124 GENERAL MUSIC INC Capital Under$2,000 Summer Theatre 123265 1,271 GIRARD'S BUSINESS MACHINES INC Capital Under$2,000 Sewer Accounting 123266 2,600 GME CONSULTANTS INC Building Capital Impr./Maint.Fund 123267 224 GRAFIX SHOPPE Capital Under$2,000 Fleet Services 123268 1,053 GRAINGER Repair&Maint.Supplies Maintenance 123269 336 GREATAMERICA LEASING CORP. Other Rentals General 123270 1,244 GREENER PASTURES Other Contracted Services Storm Drainage Projects 123271 238 GREG LARSON SPORTS Recreation Supplies Summer Skill Development 123272 252 HAMILTON,MICHAEL Other Contracted Services Softball 123273 39,570 HANSEN THORP PELLINEN OLSON Design&Engineering Capital Impr./Maint.Fund 123274 7,388 HARTLAND FUEL PRODUCTS LLC Motor Fuels Fleet Services 123275 5,479 HAWKINS WATER TREATMENT GROUP Chemicals Water Treatment Plant 123276 488 HELLERS CARBONIC WEST Chemicals Water Treatment Plant 123277 262 HENRY,PAUL Other Contracted Services Volleyball 123278 1,074 HIGLEY,STEVE Other Contracted Services Softball 123279 88 HIRSHFIELD'S Repair&Maint.Supplies City Center Operations 123280 826 HYDROLOGIC Repair&Maint.Supplies Park Maintenance 123281 479 ICE SKATING INSTITUTE Operating Supplies Ice Arena 123282 172 ICERINK SUPPLY CO Repair&Maint.Supplies Ice Arena 123283 285 ICI DULUX PAINT CTRS Repair&Maint.Supplies Park Maintenance 123284 216 IND SCHOOL DIST 272 Building Rental Art&Music 123285 2,547 INFRATECH Machinery&Equipment Storm Drainage 123286 237 INNOVATIVE GRAPHICS Clothing&Uniforms Tennis 123287 189 ITS A KEEPER Employee Award Communication Services 123288 1,383 JANEX INC Cleaning Supplies General Facilities 123289 450 JEFFERSON FIRE&SAFETY INC Small Tools Fire 123290 562 JOHN HENRY FOSTER MINNESOTA IN Building Repair&Maint. Water Treatment Plant 123291 309 K&H OUTDOORS,INC Other Contracted Services Park Maintenance 123292 215 LANO EQUIPMENT INC Equipment Repair&Maint Fleet Services 123293 311 LEMCO HYDRAULICS INC Equipment Parts Fleet Services 123294 1,993 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Services 123295 584 MASTER SPRINKLER SYSTEMS Other Contracted Services Storm Drainage 123296 225 MATTS AUTO SERVICE INC Other Rentals Street Maintenance 123297 464 MAXI-PRINT INC Printing Police 123298 539 MENARDS Small Tools Water System Maintenance 123299 106 METRO ATHLETIC SUPPLY Operating Supplies Park Maintenance 123300 92 METRO FIRE Protective Clothing Fire 123301 182 METRO SOUND&LIGHTING Operating Supplies Staring Lake Concert 123302 1,530 METROPOLITAN FORD Equipment Parts Fleet Services 123303 7,064 METROPOLITAN MECHANICAL Building Repair&Maint. City Center Operations 123304 4,912 MIDWEST ASPHALT CORPORATION Waste Blacktop/Concrete Street Maintenance 123305 126 MINNESOTA CONWAY Safety Supplies Fire 123306 408 MINNESOTA PIPE AND EQUIPMENT* Small Tools Water System Maintenance 123307 88 MINNESOTA WANNER COMPANY Equipment Parts Fleet Services 123308 1,517 MIRACLE RECREATION EQUIPMENT C Improvements to Land Park Acquisition&Development 123309 427 MTI DISTRIBUTING INC Equipment Parts Fleet Services 123310 1,128 MUNICIPAL EMERGENCY SERVICES Small Tools Fire 123311 10 MUSIC THEATRE INTERNATIONAL Operating Supplies Summer Theatre 123312 1,434 NATIONAL BUSINESS FURNITURE Capital Under$2,000 Water Treatment Plant 123313 915 NATIONWIDE ADVERTISING SERVICE Employment Advertising Human Resources 123314 17 NORTHERN SAFETY CO INC Fire Prevention Supplies Fire 123315 64 NORTHERN TOOL&EQUIPMENT CO. Equipment Parts Fleet Services 123316 104 NORTHWEST RESPIRATORY SERVICE Safety Supplies Fire 123317 1,248 OLSEN COMPANIES Operating Supplies Traffic Signs 123318 53 OSI BATTERIES INC Operating Supplies Wireless Communication 123319 75 PAIN ENTERPRISES INC. Repair&Maint.Supplies Ice Arena 123320 28 PAPER WAREHOUSE Miscellaneous Communication Services 123321 550 PAUTZ,ROGER Instructor Service Summer Skill Development 123322 259 PBG Operating Supplies Art&Music 123323 75 PETSMART Capital Under$2,000 Fleet Services 123324 1,573 PRAIRIE ELECTRIC COMPANY Equipment Repair&Maint Traffic Signals 123325 24 PRAIRIE LAWN AND GARDEN Operating Supplies Park Maintenance 123326 160 PRINTERS SERVICE INC Repair&Maint.Supplies Ice Arena 123327 87 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services 123328 816 RAY,LEE Other Contracted Services Softball 123329 530 RCM&ASSOCIATES Operating Supplies Telephone 123330 586 REBS MARKETING Other Contracted Services Water Accounting 123331 285 RIDGEVIEW BUSINESS HEALTH Other Contracted Services Risk Management 123332 10 RODGERS&HAMMERSTEIN ANNEX,T Operating Supplies Summer Theatre 1 Check# Amount Vendor!Explanation Account Description Business Unit 123333 133 SAFETY-KLEEN Other Contracted Services Park Maintenance 123334 230 SAILER'S GREENHOUSE Landscape Materials/Supp Park Maintenance 123335 15 SAMUEL FRENCH INC Operating Supplies Summer Theatre 123336 97 SCHARBER&SONS Equipment Parts Fleet Services 123337 10,093 SHORT ELLIOTT HENDRICKSON INC Design&Engineering Improvement Projects 1996 123338 60 SHRED-IT Waste Disposal City Center Operations 123339 336 SIGHTLINE DISPLAYS,LLC Repair&Maint.Supplies Ice Arena 123340 84,944 SJ LOUIS CONSTRUCTION INC Improvement Contracts Improvement Projects 1996 123341 391,694 SM HENTGES&SONS INC Improvement Contracts Improvement Projects 1996 123342 335 SNAP-ON TOOLS Small Tools Fleet Services 123343 62 SOUTHWEST LOCK&KEY Equipment Repair&Maint Maintenance 123344 80 SOUTHWEST SUBURBAN PUBLISHING- Employment Advertising Human Resources 123345 7,671 SRF CONSULTING GROUP INC Design&Engineering Improvement Projects 1996 123346 1,567 STANDARD SPRING Equipment Repair&Maint Fleet Services 123347 25 STAR TRIBUNE Misc Non-Taxable Prairie View Liquor Store 123348 307 STEMPF AUTOMOTIVE INDUSTRIES I Equipment Parts Fleet Services 123349 130 STENSGAARD,STEVE Other Contracted Services Horseshoes 123350 718 STREICHERS Clothing&Uniforms Police 123351 20 SUAPAIA,DARWIN K Other Contracted Services Softball 123352 167 SUBURBAN CHEVROLET GEO Equipment Parts Fleet Services 123353 72 SUBURBAN PROPANE Equipment Repair&Maint Fleet Services 123354 650 SUBURBAN TIRE WHOLESALE INC Tires Fleet Services 123355 8,685 SUMMIT ENVIROSOLUTIONS Other Contracted Services Utility Improvement Fund 123356 526 SUN NEWSPAPERS Legal Notices Publishing City Clerk 123357 705 SUPERIOR STRIPING INC Building Repair&Maint. Fire Station#2 123358 579 SYSTEM CONTROL SERVICES Other Contracted Services Water Well#12 123359 2,525 TEAM LABORATORY CHEMICAL CORPO Cleaning Supplies Sewer Liftstation 123360 140 TESSCO Equipment Parts Wireless Communication 123361 329 TESSMAN SEED CO Chemicals Park Maintenance 123362 48 TRANS UNION CORPORATION Operating Supplies Police 123363 280 TRUGREEN CHEMLAWN MTKA Other Contracted Services Water Treatment Plant 123364 429 TWIN CITY FILTER SERVICE INC Repair&Maint.Supplies Water Treatment Plant 123365 164 TWIN CITY OXYGEN CO Lubricants&Additives Fleet Services 123366 890 TWIN CITY SEED CO Landscape Materials/Supp Richard T.Anderson Cons.Area 123367 890 UNIFORMS UNLIMITED Clothing&Uniforms Fire 123368 327 UNITED LABORATORIES Cleaning Supplies Water Utility-General 123369 400 US POSTMASTER-HOPKINS Printing Senior Center Program 123370 135 VWR INTERNATIONAL INC Operating Supplies Water Treatment Plant 123371 2,257 WATER SPECIALTY OF MN INC Chemicals Pool Maintenance 123372 114 WOLF CAMERA Video&Photo Supplies Park Maintenance 123373 126 ZOELLNER,MARK Other Contracted Services Softball 2,242,307 Grand Total CITY COUNCIL AGENDA DATE: SECTION: Ordinances &Resolutions September 2, 2003 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: Office of City Manager First Reading of An Ordinance Amending City By k Scott H.Neal Adding Section 4.23,Malt Liquor License Required (..-�-d Gl- OI 3 ) Requested Action Motion: Adopt 1st reading of an ordinance amending the City Code by adding Section 4.23, Malt Liquor License Required. Synopsis Legislation was adopted this year to allow the sale of off-sale malt liquor(growlers)under certain circumstances. Hops Restaurant Bar&Brewery has requested a license for the sale of off-sale malt liquor(growlers). Background Information New legislation allows brewpubs to sell 64-ounce containers of malt liquor(beer). These units are called"growlers."Cities will need to issue an off-sale license to the brewpub;the off-sale license must be approved by the commissioner of public safety. Off-sale at the brewpubs is limited to the legal hours for off-sale at the exclusive liquor stores in that jurisdiction in which the brewer is located. The malt liquor sold off-sale must be removed from the premises before the applicable off-sale closing time at exclusive liquor stores.At the time of sale,the growler must remain sealed with an adhesive band, strip,or sleeve bearing the name and address of the brewer. The brewer's total retail sales at on-or off-sale may not exceed 3,500 barrels per year, provided that the off-sales may not total more than 50 percent of the brewer's production or 500 barrels,whichever is less. Effective May 29,2003. Attachments Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. -2003 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY CODE BY ADDING A NEW SECTION 4.23, AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 4.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,MINNESOTA, ORDAINS: Section 1. The City Code is amended by adding a new Section 4.23: SECTION 4.23 MALT LIQUOR LICENSE REQUIRED Subdivision 1. It is unlawful for any person to sell, keep, or offer for sale any malt liquor without a license therefor from the City. This Section shall not apply to sales by manufacturers to wholesalers or to wholesalers to persons licensed by the City to sell on-sale or off-sale beer or intoxicating liquors. Subdivision 2. Malt liquor licenses shall be granted only to brewers who hold an on-sale license issued pursuant to Minnesota Statutes § 348.301, subdivision 7(b) (2003) as the same may be amended, and shall be subject to all other requirements and limitations contained in that paragraph. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 4.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 2003, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the day of ,2003. Kathleen Porta, City Clerk Nancy Tyra-Lukens,Mayor PUBLISHED in the Eden Prairie News on the day of ,2003. CITY COUNCIL AGENDA DATE: SECTION: Report of City Manager September 2,2003 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: Office of City Manager First Council Meeting Date in November " I I. Scott H.Neal J� Requested Action No action necessary if Council chooses to still meet on November 11th Or Motion: Adopt Resolution designating the first Council meeting date in November to be Synopsis The meeting date for the first Council meeting in November falls on Veteran's Day. Background Information Resolution 2003-10 was adopted at the January 7th Council meeting setting the first Council meeting of November to be the 2"a Tuesday of the month. 1/9 CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO.2003- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATE FOR THE FIRST COUNCIL MEETING IN NOVEMBER BE IT RESOLVED,by the City Council of the City of Eden Prairie, Minnesota,that the first Council meeting in the month of November of 2003 will be held on ADOPTED,by the City Council of the City of Eden Prairie, on this 2nd day of September, 2003. Nancy Tyra-Lukens,Mayor ATTEST: Kathleen Porta, City Clerk 50 , CITY COUNCIL AGENDA DATE: SECTION: Report of City Manager September 2,2003 DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: Office of City Manager Presentation on The Gathering X/ ' i, 8 . Scott H.Neal Synopsis Harry Moran, Chair of the Human Rights and Diversity Commission,will give a presentation on The Gathering. 5 CITY COUNCIL AGENDA DATE: SECTION: Director of Parks and Recreation September 2, 2003 DEPARTMENT: ITEM NO.: ITEM DESCRIPTION: Robert A.Lambert 144- Shuldhiess Property )( � �. 6, f. Director of Parks&Recreation Request Motion: Move to authorize staff to negotiate for one year options on the properties located at 9281 and 9291 Riley Lake Road. Or Move to table any discussion on acquisition of either property. Synopsis Earlier this year, the City Council authorized staff to obtain appraisals on two parcels of property surrounded by Riley Lake Park on the east shore of Riley Lake. The parcels are immediately north of the public boat launch and immediately south of the swimming beach in Riley Lake Park. Ernie Shuldhiess owns the property at 9281 Riley Lake Road, and the Shuldhiess family estate owns the property and 9291 Riley Lake Road. One parcel is for sale at this time and the owner of the other parcel would sell with a life estate. APPRAISAL REPORT 9281 Riley Lake Road This property contains .416 acres (18,126 square feet), has approximately 60 feet of lake frontage on Lake Riley and there is a public road between the house and the lake frontage. The property has a 975 square foot rambler house with wood lap siding and a pitch and gravel roof. The physical depreciation of the house is above normal due to age and deferred maintenance. There is functional obsolescence due to the public road between the house and lake frontage. The appraised value of this property is$295,000. Mr. Shuldhiess has requested the City consider a life estate sale. The appraised value of a life estate sale of this property for Mr. Shuldhiess would be $162,000. Mr. Shuldhiess obtained his own appraisal of his property, which resulted in an appraised value of$330,000. Mr. Shuldhiess is willing to sell the City the property with life estate for himself at his appraised value of$330,000. Jr.. Shuldhiess Property September 2,2003 Page 2 APPRAISAL REPORT FOR 9291 RILEY LAKE ROAD The parcel at 9291 Riley Lake Road totals 20,269 square feet or .465 acres. The parcel has a stucco split level house constructed in 1958. The basement has 608 square feet. Level one has 494 square feet. Level two has 608 feet and level three 532 square feet. The house has a vaulted ceiling in the living room, finished lower level area with recreation room, three quarter bath, and large front deck overlooking the lake. The physical depreciation is normal for a home of its age. It has functional obsolescence due to the public road between the house and the lake frontage. The appraised value is $360,000 for this parcel. The family has the parcel on the market for $495,000. The family estate has five members. They are interested in selling the property at this time. They would consider selling the property on a two year contract for deed if the City is interested in paying their asking amount at this time. ADDITIONAL INFORMATION REGARDING PROPERTIES Both properties are guided park open space. A Comprehensive Guide Plan change is needed if new construction is proposed. Both properties are currently zoned Rural. Both lots do not meet the requirement for Rural zoning. Both lots are in a shoreland area and do not meet shoreland requirements. The lots and homes are considered non conforming to current City requirements. This means that the existing homes cannot be altered or enlarged. Routine maintenance can be performed on each house such as fixing broken windows or repairing the roof. The correct zoning would be R1 13.5. This is a single family zoning district with a normal lot size minimum of 13,500 square feet. This zoning district requires lots be served with City water and sewer. City sewer and water is not adjacent to the existing lots. City sewer and water is currently between 500 to 1,000 feet away from both properties. Without the benefit of a survey it is not possible to identify all of the of the variances that would be required if these lots are sold and the buyer requested either new construction or expansion of the existing facilities. The properties are currently Zoned Rural and would require the following variances: • Lot size less than ten acres • Lot width less than 300 feet • Lot depth 300 feet • Front yard setback 50 feet(from the R.O.W.) • Side yard setback less than 50 feet and 150 feet combined • Shoreland lot size less than five acres • Shoreland lot width less than 300 feet • Shoreland lot width at ordinary high water mark -less than 150 feet • Shoreland setback less than 100 feet 53 Shuldhiess Property September 2,2003 Page 3 If rezoning to R1 13.5 is proposed with a new or major alteration of the house on each lot, the following variances would be required: • Lot width less than 85 feet • Side yard setback less than 10 feet and 25 feet combined • Shoreland lot size less than 20,000 square feet(9281 Riley Lake Road) • Shoreland lot width less than 120 feet • Shoreland lot width at ordinary high water mark less than 120 feet • Shoreland setback less than 100 feet Any rezoning, subdivision or variances would be required to be reviewed and approved by the Community Planning Board and the City Council. CONSIDERATION The City does not have funds designated in the Capital Improvement Plan for acquisition of these two parcels. The existing park works very well without either parcel and staff would question the expenditure of$825,000 for less than an acre of land, especially since that acre is not critical to the operation of the park. (It is doubtful that voters would support acquisition of these two parcels with the City's appraised value total of$162,000+$360,000=$522,000). If these parcels are still available for sale whenever the Council authorized the next City referendum, the Council could consider including them on a referendum at that time, or the Council could table any further discussion of acquisition of these parcels. RAL:mdd