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HomeMy WebLinkAboutCity Council - 11/20/2001 AGENDA EDEN PRAIRIE CITY COUNCIL SPECIAL CLOSED SESSION& COUNCIL FORUM/OPEN PODIUM TUESDAY,NOVEMBER 20, 2001 5:00- 6:45 PM—HERITAGE ROOM II 6:50-7:00—COUNCIL CHAMBER CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher,Ron Case, Jan Mosman, and Nancy Tyra- Lukens CITY STAFF: City Manager Carl Jullie,Public Safety Director Jim Clark,Public Works Services Director Eugene Dietz, Director of Parks and Recreation Services Bob Lambert, Community Development and Financial Services Director Don Uram, City Attorney Ric Rosow, and Recorder Lorene McWaters I. CLOSED SESSION TO DISCUSS POTENTIAL LITIGATION(5:00-6:45 P.M.) II. COUNCIL FORUM(6:50-7:00 P.M.) Due to this evening's closed session, the pre-scheduled portion of the Council Forum is cancelled. The Open Podium portion of the Forum will be held in the Council Chamber from 6:50 to 7:00 p.m. III. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL TUESDAY,NOVEMBER 20,2001 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ron Case, Jan Mosman, and Nancy Tyra-Lukens CITY STAFF: City Manager Carl Jullie,Parks&Recreation Services Director Bob Lambert, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, City Planner Michael Franzen, City Attorney Ric Rosow and Council Recorder Peggy Rasmussen I. ROLL CALL/CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS V. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY,NOVEMBER 6,2001 VI. CONSENT CALENDAR A. ADOPT RESOLUTION APPROVING FINAL PLAT OF SUNNYBROOK PLACE B. ADOPT RESOLUTION AUTHORIZING AMENDMENT OF PROJECT MANAGEMENT AGREEMENT FOR SUMMIT PLACE SENIOR HOUSING DEVELOPMENT C. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SEH INC. FOR DESIGN AND CONSTRUCTION SERVICES FOR EDEN PRAIRIE ROAD SOUTH OF RILEY CREEK,I.C. 5537 D. APPROVE SECOND AMENDMENT TO PURCHASE AGREEMENT WITH WOODLAKE SANITARY SERVICE,INC.,FOR ACQUISITION OF THE PARKS AND PUBLIC WORKS STORAGE FACILITY SITE E. APPROVE THE PROPOSED CONTRACT FOR SRF TO PREPARE AN UPDATE TO THE COMPREHENSIVE PARK, OPEN SPACE, TRAIL AND RECREATION PLAN CITY COUNCIL AGENDA November 20,2001 Page 2 VII. PUBLIC HEARINGS/MEETINGS A. SHADY VIEW ADDITION by First Industrial L.P. Request for Planned Unit Development Concept Review on 5.14 acres,Planned Unit Development District Review with waivers on 5.14 acres, Zoning District Amendment within the I-2 Zoning District on 5.14 acres, and Preliminary Plat on 5.14 acres into 2 lots. Location: 7152-7198 Shady Oak Road. (Resolution for PUD Concept Amendment, Ordinance for PUD District Review and Zoning Amendment and Resolution for Preliminary Plat) B. HENNEPIN VILLAGE by The Pemtom Land Company. Request for Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres and from Office to Neighborhood Commercial on 7 acres,Planned Unit Development Concept Review on 249 acres,Planned Unit Development District Review with waivers on 28.3 acres, Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM- 6.5 on 18 acres, Site Plan Review in the RM- 6.5 District on 18 acres, and Preliminary Plat on 28.5 acres into 125 lots and 2 outlots. Location: South of Flying Cloud Airport, east of Eden Prairie Road, and north of Highway 212. (Resolution for Comprehensive Guide Plan Change, Resolution for PUD Concept Review, Ordinance for PUD District Review and Zoning Change, and Resolution for Preliminary Plat) C. CHARLSON,BROWN AND STANDAL AUAR by Charlson,Brown, and Standal. The Alternative Urban Area-wide Review(AUAR) is an environmental review to consider an overall development scenario for a large site,rather than incremental impacts of individual projects or phases of one large project over a period of time. This is a comprehensive review of drainage, wetland,traffic, water quality, and historic, cultural and natural resources on 318 acres. The AUAR is based on the existing guide plan. Location: South of Flying Cloud Airport, east of Eden Prairie Road, and north of Highway 212. (Resolution for Alternative Urban Area Review) VIII. PAYMENT OF CLAIMS IX. ORDINANCES AND RESOLUTIONS X. PETITIONS,REQUESTS AND COMMUNICATIONS A. Discussion Regarding Possible Increase from 5-to 7-Member Council XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS XII. APPOINTMENTS XIII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS CITY COUNCIL AGENDA November 20,2001 Page 3 B. REPORT OF CITY MANAGER C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. 2002/2003 Budget Update 2. Firefighters Relief Association Pension Benefit Plan Discussion 3. Sister City Program E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY 1. Report on City/MAC Discussions XIV. OTHER BUSINESS XV. ADJOURNMENT T r� , UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,NOVEMBER 6,2001 8:00 PM,CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ron Case, Jan Mosman, and Nancy Tyra-Lukens CITY STAFF: City Manager Carl Jullie, Parks & Recreation Services Director Bob Lambert, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, City Attorney Ric Rosow and Council Recorder Peggy Rasmussen I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Harris called the meeting to order at 8:05 p.m. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION Mayor Harris said Council Forum is held the first and third Tuesdays of the month from 6:30—6:55 p.m. in Heritage Room II. This will be scheduled time following City Council Workshops and immediately preceding regular City Council Meetings. It is important if you wish to visit with the City Council and Service Area Directors at this time that you notify the City Manager's office by noon of the meeting date with your request. IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Tyra-Lukens and Butcher added Item XIII A.1. Preservation Alliance Award. Mosman added XIII A.2. Watershed District Meeting with Council. Mayor Harris added Item XIII A.3. Request to Review Potential Ordinance for Expanding the City Council, and Item XIII A.4. Future Economic Development of the City. Jullie added XIII.B.2 Appointment of Two Councilmembers to Assist with City Manager Search Process. Jullie deleted Item N. from VI. Consent Calendar. MOTION: Mosman moved, seconded by Butcher, to approve the agenda as published and amended. Motion carried 5-0. V. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 16,2001 MOTION: Case moved, seconded by Mosman, to approve the minutes of the Council Workshop held Tuesday, October 16, 2001, as published. Motion carried 5-0. CITY COUNCIL MINUTES November 6,2001 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 16,2001 MOTION: Mosman moved, seconded by Butcher, to approve the minutes of the City Council Meeting held Tuesday, October 16, 2001, as published. Motion carried 5-0. VI. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. THE PINES I by The Pines I, LLC. 2nd Reading for Planned Unit Development District Review with waivers on 5.17 acres, Zoning District Amendment within the RM-6.5 Zoning District on 5.17 acres and Site Plan Review on 5.17 acres. Location: Southwest corner of Pioneer Trail and Settlement Drive. (Ordinance No. 36-2001-PUD-25-2001 for PUD District Review and Zoning District Amendment and Resolution No. 2001-160 for Site Plan Review) C. APPROVE SUBDIVISION OF OUTLOT A, CREEK KNOLLS, AND ACCEPT THE GIFT THEREOF FROM CREEK KNOLLS LIMITED PARTNERSHIP D. AUTHORIZE ISSUANCE OF GRADING PERMIT FOR PLACEMENT OF FILL IN THE REAR PORTION OF THE JOE SWANSON RESIDENCE ON PURDY ROAD E. APPROVE TEMPORARY "PERMIT TO CONSTRUCT" FOR MNDOT TO PERFORM CONSTRUCTION ACTIVITIES WITHIN CITY STORM WATER FACILITIES NORTH OF VIKING DRIVE F. AUTHORIZE GRADING PERMIT TO NORTH AMERICAN PROPERTIES FOR REMOVAL OF EXCESS MATERIAL FROM THE WATER TOWER SITE AND CONSTRUCTION OF SURCHARGES AT SOUTHWEST STATION G. ADOPT RESOLUTION NO. 2001-161 APPROVING PLANS AND SPECIFICATIONS FOR EMERGENCY VEHICLE PRE-EMPTION (EVP) ON VARIOUS SIGNALS,I.C. 01-5541 H. AUTHORIZE EXPENDITURES FOR WATER TREATMENT PLANT SECURITY I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH FOR LIME SLAKER REPLACEMENT PROJECT,I.C. 01-5551 J. ADOPT RESOLUTION NO. 2001-162 REQUESTING MNDOT TO PROVIDE FUNDING THROUGH FY 2003 MUNICIPAL AGREEMENT PROGRAM FOR THE TH 212/PRAIRIE CENTER DRIVE INTERSECTION IMPROVEMENTS,I.C. 01-5527 CITY COUNCIL MINUTES November 6,2001 Page 3 K. ADOPT RESOLUTION NO. 2001-163 REQUESTING MNDOT TO PROVIDE FUNDING THROUGH THE FY 2003 MUNICIPAL AGREEMENT PROGRAM FOR THE TH 212/VALLEY VIEW ROAD INTERCHANGE AREA IMPROVEMENTS,I.C. 01-5543 L. ADOPT RESOLUTION NO. 2001-164 TO APPROVE THE PREMISES PERMIT RENEWAL APPLICATION FOR THE EDEN PRAIRIE HOCKEY ASSOCIATION FOR 01/01/02 THROUGH 12/31/03 M. APPROVE CONTRACT FOR SRF TO PREPARE SCHEMATIC DESIGN AND CONSTRUCTION DOCUMENTS FOR PHASE I OF THE PURGATORY CREEK RECREATION AREA N. ADOPT RESOLUTION AUTHORIZING AMENDMENT OF PROJECT MANAGEMENT AGREEMENT FOR SUMMIT PLACE SENIOR HOUSING DEVELOPMENT O. ADOPT RESOLUTION NO. 2001-165 CHANGING THE PUBLIC HEARING DATE TO DECEMBER 18, 2001, FOR APPROVAL OF AN AMENDED REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT AREA NO. 5 AND AMENDMENT OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 13 MOTION: Butcher moved, seconded by Case, to approve Items A-M and 0 on the Consent Calendar,with Item N being deleted. Motion carried 5-0. VII. PUBLIC HEARINGS/MEETINGS A. BFI ADDITION by BFI. Request for PUD Concept Amendment on 24.32 acres, PUD District Review on 24.32 acres, Zoning District Amendment within the 1-2 Zoning District on 22 acres, Rezoning from Rural to I-2 Park on 2.32 acres, and Site Plan Review on 24.32 acres. Location: 9813 Flying Cloud Drive. (Resolution No. 2001-166 for PUD Concept Review and Ordinance for PUD District Review,Zoning Amendment and Zoning Change) Jullie said official notice of this public hearing was published in the October 25, 2001,Eden Prairie News, and sent to 36 property owners in the project area. David Wiggins, General Manager of BFI, explained the company plans to build a 6,000-square-foot addition to an existing building at 9813 Flying Cloud Drive for use as a Municipal Solid Waste Transfer Facility. This will enable local route trucks to pull into the enclosed building and unload the solid waste, and the waste would then be loaded into semis and driven to their final destination the same day. What prompted this addition is that future construction on Highways 494 and 62 will affect the traffic flow into and out of their facility. 3 CITY COUNCIL MINUTES November 6,2001 Page 4 Wiggins said BFI is also asking for rezoning of a small part of their land, adjacent to Overlook Park Wayside, for relocation of outdoor storage. The existing berm will be extended to screen the outdoor storage area from the wayside. BFI plans to donate the parking area to Overlook Park. Historic trees. along the common boundary of the two properties will be saved. Butcher asked if the donated property would become a parking lot for the park. Wiggins said that is correct. Franzen said the Community Planning Board voted 7-0 to recommend approval of the project to the City Council at its October 8 meeting, subject to providing a tree inventory of historic trees on the BFI site. Mayor Harris asked if anyone wished to address the Council on this project. No one did. MOTION: Tyra-Lukens moved, seconded by Case, to close the public hearing and adopt Resolution No. 2001-166 for PUD Concept Review on 24.32 acres; and direct Staff to prepare a Developer's Agreement incorporating Commission and Staff recommendations. Motion carried 5-0. B. VACATION OF RIGHT-OF-WAY FOR PART OF EDEN ROAD (ADJACENT TO REDSTONE GRILL), VACATION 01-01 (Resolution No. 2001-167) Jullie said official notice of this public hearing.was published in the October 18, 2001,Eden Prairie News and was sent to 7 property owners. The property owner has requested this vacation to ensure the northerly right-of-way line of Eden Road, which is replatted with Idlewild 2"a Addition, "to does not propose to be a threat of a gap, overlap, or question of clear title in the future." Mayor Harris asked if anyone wished to speak to this vacation. No one did. MOTION: Mosman moved, seconded by Butcher, to close the public hearing; and adopt Resolution No. 2001-167 vacating right-of-way for part of Eden Road located adjacent to 8000 Eden Road. Motion carried 5-0. C. VACATION OF DRAINAGE AND UTILITY EASEMENTS IN IDLEWILD LAKE ADDITION,VACATION 01-02 (Resolution No.2001-168) Jullie said official notice of this public hearing was published in the October 18, 2001 Eden Prairie News and was sent to 7 property owners. The property owner has requested this vacation to remove underlying easements, ensuring clear title prior to replatting the property. This is excess right-of-way no longer needed by the City, and Staff is recommending adoption of the resolution. y CITY COUNCIL MINUTES November 6,2001 Page 5 Mayor Harris asked if anyone wished to speak to this vacation. No one did. MOTION: Butcher moved, seconded by Tyra-Lukens, to close the public hearing; and adopt Resolution No. 2001-168 vacating Drainage and Utility Easements over Lot 1,Block 1,Idlewild Lake Addition. Motion carried 5-0. D. VACATION OF DRAINAGE AND UTILITY EASEMENT IN THE PLAT OF EXTENDED STAY AMERICA, VACATION 01-10 (Resolution No. 2001- 169) Jullie said official notice of this public hearing was published in the October 18, 2001,Eden Prairie News and was sent to 5 property owners. This is also vacation of excess easements no longer needed by the City, and Staff recommended adoption of the resolution. Mayor Harris asked if anyone wished to speak to this vacation. No one did. MOTION: Mosman moved, seconded by Tyra-Lukens, to close the public hearing, and adopt Resolution No. 2001-169 vacating Drainage and Utility Easements in the plat of Extended Stay America. Motion carried 5-0. VIII. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Butcher, to approve Payment of Claims. The motion was approved on a roll call vote, with Butcher, Case, Mosman, Tyra-Lukens and Harris voting"aye." IX. ORDINANCES AND RESOLUTIONS X. PETITIONS, REQUESTS AND COMMUNICATIONS A. REQUEST FOR EXPANSION OF CROSS-COUNTRY SKI TRAIL SYSTEM AT STARING LAKE PARK BY EDEN PRAIRIE HIGH SCHOOL Lambert said there is a request from the School District for expansion of the cross- country ski trail system in Staring Lake Park. He introduced Doug Boonstra, Nordic Ski Coach at Eden Prairie High School,to explain the request. Boonstra said the history of the Nordic Ski program is unique, in that there is no training facility site for the team, so the team needs to travel to train on ski trails elsewhere. There are 100 members on the ski team, and transportation is expensive. The team has its own trail groomer, which they used for the trail at Central Middle School. When Highway 212 came through the area, Boonstra looked for additional places to train nearby. Two years ago they started skiing in Staring Lake Park. CITY COUNCIL MINUTES November 6,2001 Page 6 The proposal is to expand the trail system they began two years ago, by incorporating part of the area on the upper bluff of Staring Lake Park. The rationale for expansion of the trail system is to incorporate more trails for training so they don't have to travel to other parks. Lambert referenced the action of the Parks and Recreation Citizens Advisory Commission and the Community Program Board at a joint meeting of the two groups on October 30, 2001. The Parks and Recreation Commission voted 6-0 to approve the ski trail expansion, while the Program Board voted 4-2 to deny the request. The main reason for the denial was due to tree loss and other possible environmental impacts on Staring Lake Park. Lambert said he was concerned about conflicts between skiers and pedestrians as well as the necessity for cutting down trees through the oak woods. He spent four hours walking that route. Staff has continually supported the school's request, but was concerned about the alignment of the trails, and about beginners trying to ski down the hill who might have trouble going between the trees at the bottom. As a result, he decided to remove a segment that was controversial as far as City staff was concerned, where skiers and pedestrians may conflict. Recognizing the fact that the Program Board voted against this, the trail was redesigned for safety. There will be a loss of 80 trees, or 330 caliper inches. More trees will be lost than in the original design,but the trail will provide benefits to the community and could be used year-around. The school supports the new design. MOTION: Tyra-Lukens moved, seconded by Case, to approve the expansion of the cross-country ski trails at Staring Lake Park as detailed on the attached map and the conditions outlined in the staff agenda report of November 6, 2001. Discussion followed. Mosman commented she walked the trail with Doug Boonstra. The Program Board's concerns were well founded regarding the loss of trees. However, some of the trees are quite small oaks, and the number is very small in proportion to the number already there, so their removal won't cause soil erosion. Mosman asked Lambert if Purgatory Creek would cause a problem for the skiers when they go out on the lake. Lambert replied the area of the trail going out on Purgatory Creek is a concern because the trail goes around the outlet for the creek. However,the team's coach examines it carefully first before the team goes out. Mosman said she understood the only time there might be a conflict would be when teams are racing against each other, and she asked Boonstra how many races there would be. Boonstra replied each team in the Lake Conference hosts a maximum of two races a year, but they don't have to be at the home site. Staring Lake Park would not necessarily be the place both of them would be held. Mayor Harris asked why the cross-country ski team goes out on the lake. Boonstra said it increases the length of the trail system. He goes on the lake first to make sure it is safe. CITY COUNCIL MINUTES November 6,2001 Page 7 Tyra-Lukens said she believed Boonstra is leading a wonderful effort, in collaboration with the School District,the City and all the volunteers who are going to help with its construction. It is good for the ski team to have more interesting and challenging courses to fulfill the team's needs. She asked Boonstra if it will be adequate in terms of competition and training. Boonstra said yes, the training they have done so far has been good. This incorporates double the number of hills the team has had before. Case said he was able to walk the trail area with Doug Boonstra. In defense of the Program Board, he believed the members of the Board got this information too late to get out there to see it. The trail system isn't as invasive as it sounds at first. Some of those trees are already struggling to survive. Case said he was totally in support of the expansion of the trails, and this is exactly the kind of activity he would envision being at Staring Lake Park. Butcher asked Boonstra if there were any other sites in the City that he looked at, which would be challenging enough for the team to use in the future. Boonstra replied he didn't think of Staring Lake Park first, but every other place they looked at just didn't incorporate the hills they were looking for. He didn't want the skiers to have to take off their skis at any point on the trail. Staring Lake Park is being groomed three or four times a week by the City, so it is the best place for their team to train. Butcher asked Lambert how many places the ski trail transects the asphalt trail. Lambert replied there will be six places when the new trail system is completed. Butcher asked if points of collision have been eliminated. Lambert said they have eliminated places where he was concerned there might be collisions. There will be plenty of sight distance even though some people don't pay attention to what is going on around them. He didn't think there were any safety issues with this new design. Butcher asked if Lambert believed the Program Board was concerned about the effect of the additional trails on the environment. Lambert said one member of the Board wondered if an environmental impact study had been done of the whole site, not just the amount of tree loss. If the members of the Board could have walked the site they would have had less concern about trees coming out. However, they received the packet of information for this joint meeting on Monday night and the meeting was on Tuesday night, so they didn't have a chance to walk the area. The location of this trail running parallel to the lake and then coming down a slope will have some impact on the environment, but most people using Staring Lake Park will not notice any difference in the park, and the expansion will enhance its use for the cross-country skiers. Mayor Harris said she commended the members of the Program Board who strongly support two of the greatest values in the City; one is preservation of trees and the other is concern about the environment. That really caused the City to have this discussion at the Council level. She was pleased that staff took another look at CITY COUNCIL MINUTES November 6,2001 Page 8 the realignment and spoke so strongly about the safety issues. The positives of this proposal outweigh the negatives. The number of people who will be able to use the trails is expanded, and it is a great addition to the skill levels needed to get out and enjoy it. Also, in a time of fiscal concerns, there will be a decrease in terms of transportation costs to those using this trail system for training. Case requested that the walking trail have signs that are more prominent and visible than they are at present. Mosman said the new trail system will allow people the benefit of using the trail in the summer, and it gives access to a portion of the park that was not readily accessible before. Motion carried 5-0. XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS XII. APPOINTMENTS XIII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Preservation Alliance Award to Glen Lake Children's Camp — Councilmembers Tyra-Lukens and Butcher Tyra-Lukens reported that the Preservation Alliance of Minnesota gave out a number of preservation awards at its annual meeting in Duluth last weekend, including one to the Glen Lake Children's Camp, formerly a camp for children with tuberculosis. The community has been very active in supporting preservation of this camp, including the Lions Club and the Eden Prairie Foundation,which made several donations to the park,the City and many others who supported it through participation and fundraising. Mayor Harris said she recalled that some time ago there was a great debate about whether or not to preserve it. Butcher said she believed it was exactly five years ago the Council voted to demolish the camp. A remarkable series of events led the Council to reverse its decision, and money for restoration was procured. It is now on the National Register of Historic Places. Its preservation and restoration is a remarkable success story. In the past, children diagnosed with tuberculosis spent their summers at the camp in the woods on Birch Island Lake. What is left is a dormitory and dining hall, which have been restored for use. It is important to the history of the area and of the country. It is only one of two camps of this type that survive in the whole country. CITY COUNCIL MINUTES November 6,2001 Page 9 A few people were tenacious about preserving that camp and thinking about how it could be reused for a camp purpose. Friendship Ventures now uses it as a camp for children every summer. Butcher said in this time of uncertainty we turn to our history for answers and to our past for familiar comforts. She could think of no better time to celebrate our past than now. She gave special thanks to Bob Lambert and John Gertz for finding ways to make this restoration happen. Mayor Harris said Councilmember Butcher also had a part in this. 2. Watershed District Meeting with Council—Councilmember Mosman Mosman said the Riley-Purgatory-Bluff Creek Watershed District has been invited to come to a Council Workshop in the near future and is meeting November 7 to decide what they will talk about. Mosman asked Councilmembers to let her know what questions they have for the Watershed District and she would convey them prior to the meeting. They will tailor their presentation according to the interests of the Council. 3. Request to Review Potential Ordinance for Expanding the City Council —Mayor Harris Mayor Harris said that at the September 4 Council meeting she had broached the subject of increasing the Council to seven members. She has asked Ric Rosow to draw up a draft ordinance, and she would like to put it on the agenda for a future meeting. 3. Future Economic Development of the City Mayor Harris said Eden Prairie is almost fully developed. What is important now is to focus on how to maintain the City;s vitality and quality of life. It must be able to compete nationally and internationally. She has been looking at possibilities to provide and expand economic development for Eden Prairie. The largest markets are going to be in Southeast Asia. The largest of these will be China, where there are many opportunities, which is rapidly industrializing and using technology in order to do that. Mayor Harris said she has come upon several opportunities for the City to engage in expanding our presence in other markets, and one is the "Sister City"program. Hennepin County is interested in developing opportunities for cities in its purview to have a "Sister City." She has been engaged in conversation with Hennepin County and other state, local and national agencies about how this could come about. During those conversations her interest has been on high technology, because these are the industries that have fueled growth in Eden Prairie. I CITY COUNCIL MINUTES November 6,2001 Page 10 Mayor Harris asked Don Uram to be a liaison between the City and Hennepin County to develop this program. She asked Uram to provide a status report on where the City is at this point in time. Eden Prairie has things to offer that China wants and China has things Eden Prairie wants. It may begin with a look at economic opportunities, but it could expand to cultural and educational opportunities. She asked Uram to provide a status report at the next meeting if he could be ready by then. Uram said he would be happy to give a report at the next meeting based on information he has. Mayor Harris said that for many months she has been very interested in establishing more linkages with the business community. A parallel activity to the one mentioned above would be to identify a small group from the business community to provide a liaison with the City. She asked Uram to assume responsibility for working with her and members of the business community in establishing a business round table. Mosman said that at the beginning of the year three of the Councilmembers talked about working more closely with business. B. REPORT OF CITY MANAGER 1. Council Forum Jullie said Council had asked for background information on the Open Forum topic. Staff put together a memorandum with a summary of past Council discussions, most notably in the report from Carl Neu & Co. last summer, following a series of Council/Staff Leadership Workshops. Case said he wished to take another look at the issue and see what worked well in recent years. In going to the Open Forum process, part of the Open Podium concept has been lost. Although residents can reach the Council by phone and with e-mail, one component he believed is missing is the opportunity for a person who wants to speak to the Council spontaneously on the night of the meeting. To speak at the Council Forum, people have to plan ahead and meet certain criteria. That works well for some people and groups, and he likes the concept. His goal is to reach out to people in the community. At the Leadership Workshop the Council discussed several ways to do that. One way would be to hold workshops out in the community at sites pertinent to the topic to be addressed, which the Council did when they met at the Cedar Hills Golf Club last spring. He would also like to look at the Town Hall meeting concept and Open Houses in the Council Chambers prior to regular Council meetings to informally and individually meet with residents. Case said he put together several options that he believed were discussed at the Leadership Workshops. They would keep the Open Forum and also incorporate the Open Podium concept. He would like the Council to come up to the Council Chamber before the regular meeting for Open Podium. lb CITY COUNCIL MINUTES November 6,2001 Page 11 Option 1: 1st and 3rd Tuesdays 5:00—6:30 Workshop 6:30-7:00 Open Forum on extended topics with advanced calling in 7:00—7:10 Open Podium in Council Chambers untelevised and walk-on format. If no one responds to the invitation, the meeting could begin immediately 7:10 City Council Regular Meeting begins Option 2: 1st Tuesday 5:30—7:00 Open Forum 7:00 City Council Regular Meeting begins 3rd Tuesday 5:30—7:00 Workshop Session 7:00 City Council Regular Meeting begins Option 3: A variation of Options 1 and 2 incorporating an open podium at every regular Council meeting, but designating the first Tuesday pre-Council meeting slot as an extended forum time and the third Tuesday pre-Council time as a Workshop. Mosman said she was in the group that came up with the idea shown in Option 2, where one meeting each month would be an Open Forum and one meeting would be a more extended Workshop so Council and staff could concentrate more on one thing. People would have one opportunity a month to come before the Council at the Open Forum, but it would be a much longer session. She liked the idea of Option 3 that would offer a ten- minute time slot for Open Podium before every regular Council meeting. She favored Option 2. Butcher said she thought the Council Forum has worked well so far. In the past year there have been 18 Workshops and 13 of them included a Council Forum where 9 different organizations addressed the Council on various issues. No matter which option is chosen, she believed television cameras act as a deterrent to citizens. She would prefer Option 2, but add time at the beginning of a meeting for people to speak off-camera. Mayor Harris said the only difficulty is having the Open Podium from 7:00 to 7:10, before beginning the Council meeting. She would rather take that time off the extended Open Forum, from 6:50 to 7:00 and keep the starting time for Council meetings the same. The Open Forum could be done in the Council Chamber. Butcher said even if people were told the meeting would start at 7:10 p.m., it is difficult to cut people off. Case said he would recommend 6:50 to 7:00 (f CITY COUNCIL MINUTES November 6,2001 Page 12 for the Open Podium. It would be up to the Mayor to take charge of the Open Podium time and she would have to end it at 7:00 p.m. Case said if the Council did decide to go to one entire Open Forum session from 5:30 to 7:00, they would face the possibility no one would schedule the time, and the staff would have to put a topic in for discussion. However, the Councilmembers had talked about the need to have more open-topic workshops for discussion among themselves. Tyra-Lukens said she was more comfortable with Option 1 because it provides more efficient use of the Council's time. Butcher asked if it is possible to have a meeting in the Council Chamber until 7:00 and then turn the cameras on at 7:00. Jullie said he thought it was possible to do that and to control the sound system as well. Case said there are no legal issues to discuss because the City would post the time of the meeting from 5:00 until 7:00. Rosow said they would want to post the fact the Open Podium is being held during that time period because it is a separate item from the Open Forum portion of the meeting. Mayor Harris said there is no reason the Council could not have the Open Forum in the Council Chamber beginning at 6:30. People can just come and talk to the Council as they do now downstairs. Carl Neu recommended something similar because that makes it very clear is a separate meeting. Tyra-Lukens said they would just have to cut scheduled people off at 6:50 so the unscheduled people can speak at that time. She would like to make sure a spontaneous type of person has the opportunity to talk to the Council. If the Open Forum were upstairs it would be easier to make sure they have an opportunity to speak to the Council. Butcher said she was concerned about meeting the expectations of the persons who come to the podium. She wondered if their expectation would be that they are going to have their questions answered by the Council or staff right then. Sometimes they could make a request the Council is not prepared to answer. That needs to be addressed somehow. She believed it would be frustrating to a person if that is what they expected. Case said it is what the Council says to those people that makes a difference. This is a great opportunity to educate them, and if Council is not prepared with an answer, say they will find out and will call them. That is government in action and it makes the Council look very responsive. Mayor Harris said each of these formats lends itself to certain types of topics. Big, community-wide topics could use any one of these formats. They would have to be carefully programmed so that people's expectations are met. �`l CITY COUNCIL MINUTES November 6,2001 Page 13 Mosman said the City staff takes a lot of time getting these Workshops ready. She would like to have them every other meeting. Jullie replied that personally he liked the opportunity for a Workshop at every meeting because there are quite a few issues on the list. From a staff perspective, they can deal with a different schedule if they know in advance. At 6:30 they could move up to the Council Chamber for the Open Forum. Mayor Harris said from 6:50 to 7:00 the Council would have Open Podium, not televised. MOTION: Case moved, seconded by Mosman, to adopt Option 1 as has been stated. 5:00 — 6:30 p.m., Council Workshop, 6:30 — 6:50 p.m. Open Forum, 6:50—7:00 p.m. Open Podium. Motion carried 5-0. 2. Appointment of Two Councilmembers to Assist with City Manager Search Process Jullie referenced a memorandum from P.D. Brule of Personnel Decisions, Inc. on the City Manager selection process. Mr. Brule outlined some questions to obtain needed input from Councilmembers, and Jullie recommended that they be thinking about their responses to those. He also recommended that Council reappoint Councilmembers Mosman and Tyra- Lukens,who assisted in the selection of the executive search firm, to be part of the team for assisting in the review and selection process for the new City Manager. Mayor Harris suggested continuing with Councilmembers Mosman and Tyra-Lukens, and they have both agreed to do this. Tyra-Lukens requested that Councilmembers get their comments and concerns about a new City Manager to Mr. Jullie promptly, in order to move the search process along. C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR 1. Purgatory Creek Recreation Area Revised Schematic Plan and Phasing Plan Lambert explained that the last time the Council reviewed the Purgatory Creek Recreation Area project, the schematic plan shown then was the one that had been reviewed by the task force and later approved by the Council. That plan was based on soils information the City had prior to developing the plan. Once they could see where the buildings and other features were to go, the City asked Barr Engineering to come out and do more soil 13 CITY COUNCIL MINUTES November 6,2001 Page 14 borings. The information from those soil borings revealed it was not financially feasible to carry out the plan, and staff asked the consultant, SRF, to work on the plan with the Watershed District, American Engineering Testing Incorporated and Barr Engineering. He asked them to keep all the elements that were important to the task force, even though they might have to be moved around. The cost is estimated at $800,000, most of which will be funded from TIE money set aside for the project. He introduced Ken Grieshaber from SRF to explain the new plan. Grieshaber said soil borings show there is a substantial amount of high- moisture-content calustrine clay soils throughout the park, with the deepest concentrations located on the southwest corner in the area of the proposed parking lot. The depth of these soils range from 30 feet to 90 feet. As a result,the following changes have occurred with the overall design: • The parking lot has been moved from the south portion of the park and relocated farther north where more favorable soil conditions exist. • The formal garden area has been located to the east of the future building site. • The waterfront boardwalk has been shortened and the concrete steps leading down to the water's edge have been removed to minimize costs. • Construction of the new access drive alignment will be postponed to allow fill material to surcharge (settle) for two-to three years. • Pathways constructed in the park will be initially installed as crushed stone and allowed to surcharge before converting to hard-surface paving. The first phase will include overall grading of the entire site, which can start February 2002. The first lift of materials will be brought in to surcharge the full access required in the preferred schematic design, complete a gravel trail connection from the existing dike to the trail adjacent to Technology Drive, and provide temporary parking lots and landscape material. During the second phase the access drive will be constructed at the southwest portion of the site, and the board walk and overlook constructed. Third phase would include incorporation of more amenities such as the picnic shelter. Fourth phase would include the multi-purpose building and formal garden space. MOTION: Mosman moved, seconded by Tyra-Lukens, to approve the contract submitted by SRF Consulting Group, Inc. for schematic design and construction documents for Phase I of the Purgatory Creek Recreation Area for an estimated cost of$91,489. Motion carried 5-0. Mosman said she talked with Lambert regarding the plan having to be changed due to the new information on soils. It might appear the City had moved too fast in approving the first plan. There were soil borings taken when the first plans were done, but the borings were taken closer to the CITY COUNCIL MINUTES November 6,2001 Page 15 roads in the northeast corner of the site, whereas the soils that affected the design change were in the south and west portions of the site. Tyra-Lukens asked if the City has considered corporate sponsorship of any elements in the park. Lambert said the City does encourage businesses to consider sponsorship. They have talked to several local companies. ADC said some time ago that they would be interested in sponsoring some public art on the site. Lambert has talked to the Eden Prairie Foundation regarding a community project such as public art or fountains. When the first phase is done, it will be a pastoral park, and he would like to have the trails completed down to Staring Lake Park. Once people and businesses see that and some landscaping in, they will start getting more excited about it and will see more possibilities. 2. Richard T. Anderson Conservation Area Parking Lot and Building Demolition Proposal Lambert said this park consists of 125 acres of land in southwest Eden Prairie. In 2000 the City developed an access road and parking lot to accommodate six cars from the Settler's Ridge Development north of this site. The City waited until this time to propose development of this access because it includes removal of the farmhouse where a renter has provided security. Now there is development at Settler's Ridge, the City doesn't have to rely on the renter for security, and staff is recommending the demolition of the farmhouse and development of the major access to this site from Highway 212. This access will accommodate 22 cars and two buses. The contract with the renter of the farmhouse allows the City a 90- • day notice,but it will give him six-months' notice. He may be interested in moving the house off the site. If so, the City would require him to remove it by June 15. The estimated cost for the project is $70,000, which would be funded from cash park fees. This would be a spring project,bid in February. MOTION: Tyra-Lukens moved, seconded by Butcher, to approve the development of the main parking lot and trail head for the Richard T. Anderson Conservation Area, including removal of or demolition of the existing farmhouse and farm buildings as per staff recommendation. Motion carried 5-0. D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR 15 CITY COUNCIL MINUTES November 6,2001 Page 16 H. REPORT OF CITY ATTORNEY XIV. OTHER BUSINESS XV. ADJOURNMENT MOTION: Butcher moved, seconded by Case, to adjourn the meeting. Mayor Harris adjourned the meeting at 9:45 p.m. 11 CITY COUNCIL AGENDA • DATE: November 20, 2001 SECTION: Consent Calendar SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Public Works Final Plat Approval of Sunnybrook Place Engineering Services S A- Randy Slick/ Eugene A.Dietz Requested Action Move to: Adopt the resolution approving the final plat of Sunnybrook Place. Synopsis This proposal is located north of Sunnybrook Road and east of TH 212/Flying Cloud Drive. The plat consists of 7.71 acres to be divided into fourteen lots and right-of-way dedication for street purposes. The proposed project will have a total of thirteen one-story townhomes. Background Information The preliminary plat was approved by the City Council March 6, 2001. Second Reading of the Rezoning Ordinance and final approval of the Developer's Agreement was completed on April 3, 2001. The resolution includes a variance to City Code 12.20 Subd.2.A. waiving the requirements for final plat approval within six months of preliminary plat approval. Approval of the final plat is subject to the following conditions: • Receipt of engineering fee in the amount of$644.00 • Receipt of street lighting fee in the amount of$782.60 • Receipt of street sign fee in the amount of$524.25 • Satisfaction of bonding requirements for the installation of public improvements • Execution of Special Assessment Agreement for trunk utility improvements • The requirements as set forth in the Developer's Agreement • Provide a list of areas (to the nearest square foot) of all lots, outlots and road right-of- ways certified by surveyor • Prior to release of the final plat, Developer shall submit a conservation easement for review and approval by the Environmental Coordinator. Attachments Drawing of final plat RS:ssa CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING FINAL PLAT OF SUNNYBROOK PLACE WHEREAS, the plat of Sunnybrook Place has been submitted in a manner required for platting land under the Eden Prairie Ordinance Code and under Chapter 462 of the Minnesota Statutes and all proceedings have been duly had thereunder,and WHEREAS, said plat is in all respects consistent with the City plan and the regulations and requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie. NOW,THEREFORE,BE IT RESOLVED by the Eden Prairie City Council: A. Plat approval request for Sunnybrook Place is approved upon compliance with the recommendation of the City Engineer's report on this plat dated November 20,2001. B. Variance is herein granted from City Code 12.20 Subd. 2.A. waiving the six-month . maximum time lapse between the approval date of the preliminary plat and filing of the final plat as described in said engineer's report. C. That the City Clerk is hereby directed to supply a certified copy of this resolution to the owners and subdivision of the above named plat. D. That the Mayor and City Manager are hereby authorized to execute the certificate of approval on behalf of the City Council upon compliance with the foregoing provisions. ADOPTED by the Eden Prairie City Council on November 20,2001. Jean L.Harris,Mayor ATTEST: SEAL Kathleen A.Porta, City Clerk : 1!I O e;''' J `d1ryAI A :I N N z I - p 4%, N C '%I N�5;50 6� ° '0 O a: C N F� .• -� I 2g9.32 ti • O +. -• giys .�syr 1r••. r 13 .L y52d Or- \ �;,3• I is •- lea a a.• raS •z rs�,>s i 1 h,".\% /¢ V 'W \ 1. +.• O� -- ys :_ ,1?- V—a I W00f a $ o3 9. 4�. d_I-- rem F.` ... 1`-1 tL g la 3aaeaaes ..•-' �'''' yr r (r;F\ r.1ro4n4,17 9` ,. I6.2,4 51 \I. ' ~4 < o + 3 w \O . V 13 ` � ImV a p Li , _ M '� G q" Tn \6\�J ♦ i y^0a' r ` are,........ . ..- r- ". O ;/ 1.V Vy, t/ 1 8 Q- -- n _errs rru`r,yy,....l:}i-rz "'i'n.F.' .•' \ - �. ,••. ,�,V .r area 3„,„4,4 t 1f_ f 1 _ JI a r7� re ,.... tr I di < m� '' V -4." - ao 1 : a I a ; •--• • t z i) •es?-* ( d4s,, i I 4 ' i o. .�<r.. • _ ... ` } .t I a ...,��.. —. . ` 9f•d9f i 3.09.95.69S H li 3 03101033V r'V 1O.1 yS 441.N . \ \ \\ 1I Es .1S a \\ �:,. -I 1 i;1I /o.t. , . .. Z - It' aY D_ 8 rn €5~ L 3 I I hM1 S 6 M1I �5� "'a2-2 I t a 4`o o•• O s os' !; I rr Amu 311 ••J4ru••4a•sM•/ 3 3 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar November 20,2001 SERVICE AREA: ITEM DESCRIPTION: ITEM NO. Community Development Amended Project Management Agreement— &Financial Services: Summit Place(formally Eden Shores) Senior L Don Uram Housing Project David Lindahl Requested Action Move to: Adopt Resolution authorizing amendment of Project Management Agreement for Summit Place senior housing development. Synopsis The Project Management Agreement outlines the obligations of the developer relating to rent restrictions and calculations,Tax Increment repayment,as well as various other terms. The project was. approved in 1999 and was expected to be completed by December of 2001. The developer is trying to secure HUD financing for the project and is expected to have a commitment by the end of November. The main changes to the Agreement include: • Number of affordable units will increase from 39 to 43. • TIF contribution will increase slightly from$4,625,000 to $4,682,686 over fifteen years. • The project completion date has changed from December 2001 to October 31, 2003. Background Summit Place is a 320 unit senior rental project located at Flying Cloud Drive and Fountain Place Road immediately south of the Eden Prairie Center.The project will include a choice of housing for seniors, including:townhomes,independent living units,assisted living units,dementia units,and special care units. The developer is requesting Tax Increment Financing(TIF)from the City to reduce rents on 43 independent living units and to help offset high land acquisition costs. The units will be affordable to seniors with incomes below 50% of the median income for the metro area. Attachments Resolution 1 CITY OF EDEN PRAIRIE H H;NNEPIN COUNTY,NIINNESOTA RESOLUTION NO. -2001 RESOLUTION AUTHORIZING AMENDMENT OF PROJECT MANAGEMENT AGREEMENT FOR SUMMIT PLACE APARTMENTS (FORMERLY EDEN SHORES) WHEREAS, the City of Eden Prairie entered into that certain Project Management Agreement (Agreement) dated November 22, 1999 with SC Minnesota Properties, LLC relating to the Eden Shores development,now referred to as Summit Place. WHEREAS,is necessary to amend the Agreement in its entirety. NOW THEREFORE, BY THE EDEN PRAIRIE CITY COUNCIL, THAT THE CITY The Amended Project Management Agreement is hereby approved. The Mayor and City Manager are hereby authorized to execute the Amended Project Management Agreement. ADOPTED by the Eden Prairie City Council on November 20, 2001. Jean L. Harris,Mayor (Seal) ATTEST: Kathleen Porta, City Clerk a CITY COUNCIL AGENDA DATE: November 20,2001 SECTION: Consent Calendar SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 01-5537 ITEM NO.: Engineering Services Approve Professional Services Agreement with C Alan D. Gray SEH,Inc.for Design and Construction Services Eugene A.Dietz Associated with the Project Requested Action Move to: Approve Professional Services Agreement with SEH, Inc. for design and construction services for Eden Prairie Road south of Riley Creek. Synopsis The feasibility study for this project has been authorized by Council. This agreement authorizes the specific scope of work for consultant assistance in developing the feasibility study. Background Information The proposed agreement outlines the specific services to be provided by SEH in assisting staff in the development of the feasibility study for the project. It is anticipated that detailed preliminary plans are desirable to assist with the development of the public understanding of specific impacts associated with street and utility improvements along this corridor. The scope of services includes these services. We hereby recommend approval of this informal professional services agreement with SEH, Inc. for the amount of$142,936. Attachments Copy of Informal Professional Services Agreement with SEH, Inc. 10901 Red Circle Drive,Suite 200, Minnetonka,MN 55343-9301 952.912.2600 952.912.2601 FAX architecture • engineering • environmental • transportation November 8,2001 RE: City of Eden Prairie Reconstruction of Eden Prairie Road • Preparation of 50%Percent Complete Plans and a Feasibility Report • SEH No. P-EDENP0202.00 10.00 Alan Gray,P.E. City Engineer City of Eden Prairie 8080 Mitchell Road Eden Prairie,Minnesota 55344 Dear Alan: Short Elliott Hendrickson Inc.® (SEH) appreciates the opportunity to submit this proposal to the City for the referenced project. For your convenience, we will divide this proposal into sections titled Understanding of Work, Scope of Work, Deliverables,Proposed Fee, and Schedule. Understanding of Work Future development/redevelopment along Eden Prairie Road (road) between T.H. 212 and Riley Creek requires the addition of watermain and storm and sanitary sewers. Removal of the existing road is necessary to construct these utilities. Rather than restore the road to its existing geometry, increased traffic loads from future development/redevelopment necessitate the upgrade the roadway's geometry to meet these loads. Upgrades to the road shall include the addition of a 5' wide concrete sidewalk and 8' wide bituminous trail. At this time, the City needs to obtain plans for utility construction and road reconstruction that are 50% complete. This level of plan preparation is necessary to facilitate the neighborhood meeting process and preparation of the feasibility report. State Aid funds might be applied to help finance of this project. • Scope of Work • Work shall be done in accordance with the City's General Conditions Consultant Agreement. A- copy of this document is included in Exhibit D. While we describe in detail the physical limits of the project and our scope of work Exhibits A, B, and C respectively, this section of the proposal summarizes major work items that are, or are not, included in the scope of the project. 1. Proposed road geometrics shall meet State Aid design criteria at a design speed of 30 miles per hour. The limits of road reconstruction are shown in Exhibit A. Short Elliott Hendrickson Inc. • Your Trusted Resource • Equal Opportunity Employer Alan Gray,P.E. November 8,2001 Page 2 2. At the request of the City, do not procure soil borings and a corresponding report of existing and proposed geotechnical findings and recommendations. This aspect of the project will occur later under a separate contract for fmal plan preparation. 3. At the request of the City, obtain an overview of what foundation soils might be encountered within the project from Braun Intertec's Geotechnical Evaluation Reports for Phase 1 and 2 of the Eden Prairie Road/Charlson Road projects dated June 27,2001 and October 25, 2001. 4. We will base proposed structural pavement sections on plans completed by SRF Consulting Group for City project number I.C. 99-5484. These plans contain the reconstruction of Eden Prairie Road from Riley Creek north to C.S.A.H. 4. 5. Only delineate wetlands within the project. Prepare and submit a wetland permit application later under a separate contract for final plan preparation. 6. Only the locations of likely easement and right-of-way acquisition will be identified. Documentation and costs associated with securing these easements and rights-of-way will be done under a separate contract for final plan preparation. 7. Design two road sections. While both sections shall include the addition of a 5' wide concrete sidewalk and 8' wide bituminous trail, the actual road sections themselves shall be 32' and 28' wide between the faces of the proposed B618 curb and gutter. 8. Design an intersection improvement for only the north leg of Eden Prairie Road at T.H. 212. Coordinate design of this improvement with Mn/DOT. A right-in/riglit-out intersection approach is one possible configuration. 9. Attendance at meetings with the Watershed, Mn/DOT, State Aid, private utilities, the developer of Hennepin Village, City staff, and residents of the neighborhood. 10. Incorporate modular block retaining walls into the reconstruction. 11. Provide the City with up to 3 photo composite images that help visualize proposed improvements. 12. Assign appropriate levels of contingency within the cost estimates for both the removal and replacement of unsuitable soils and dewatering operations within the limits of utility or roadway excavations. 13. In order to accommodate future sewer and water extensions beyond the road's right-of-way, review and update as necessary conclusions of the Southwest Area Water and Sewer Study (Study) to match the City's current understanding of development/redevelopment schemes along Eden Prairie Road. In particular, only review and update that part of the Study whose service area boundary is shown in Exhibit A. 14. Lift station and force main design are not part of this project. 15. Proposed watermain and sanitary sewer will connect at points north of the existing Riley Creek box culvert as shown in the SRF plans mentioned in scope of work item 4. 16. Design a replacement box culvert to convey the flow of Riley Creek under Eden Prairie Road. 17.Design retention/NURP ponds to treat storm water runoff. J Alan Gray,P.E. November 8,2001 Page 3 18. Sanitary and storm sewer trunk utility funds will not be used to help finance this project. 19. Prepare one cost estimate each for both the 32' and 28' wide road reconstruction and utility improvements. 20. Both cost estimates shall contain 2 subtotals and one total estimated cost. The subtotals will be for improvements north and south of about 10100 Eden Prairie Road. 21.Provide assistance to the City as it develops an assessment strategy for only one of the two road sections designed. This preferred road section will be chosen through the public meeting process. 22. Prepare a mock assessment roll for only one of the two road sections designed for insertion into the feasibility report. Deliverables We will deliver items listed below to the City. 1. As many as 10 sets of 50% complete plan and profile sheets for only one of the two road sections designed. These road plans will contain: 1.1. road,retaining wall, and sewer and watermain profiles, 1.2. both a reconstruction limits and"draft"wetland delineation line,and 1.3. cross sections of the road at 50' intervals. 2. 3 - 24" by 36" color plots of photo composite images mounted on foam board. We will mount a smaller color plot of only the existing photo as an inset to the composite. Prepare images for only one of the two road sections designed. 3. As many as 4 sets each of up to 4 different iterations of 1"=100' scale color sketches for use at as many as 3 different neighborhood meetings. These 4 iterations will likely be a combination of both the 32' and 28' wide road sections as measured between the faces of the proposed B618 curb and gutter. The sketches will contain: 3.1. the City's aerial survey without contours as the base map, 3.2. existing property lines, 3.3. proposed street,wall and utility improvements, 3.4. both a reconstruction limits and"draft"wetland delineation line, and 3.5. off site watermain and storm sewer schematic pipe networks from the Study within the service area boundary shown in Exhibit A. 4. 16 copies of the feasibility report for only one of the two road sections designed. In particular,the report will contain a: 4.1. cost estimate, 4.2. mock assessment roll, 4.3. 1 color 1" =200' scale sketch that captures the aerial survey, existing property lines and the boundary of the reach, and the limits of road reconstruction, and y Alan Gray,P.E. November 8, 2001 Page 4 4.4. 1 color 1" = 200'scale sketch each that separately depicts proposed watermain, storm and sanitary sewer pipe network schematics within the right-of-way of the road. 4.4.1. While these 3 sketches will use the City's aerial survey as its base map with existing property lines, contour lines will not be included. 4.4.2. Both a reconstruction limits and"draft"wetland delineation line. Proposed F00 In order to satisfy the City's expectations, and based on our current billing rates and expenses, we estimate our not-to-exceed fee for this project to be$142,936. Billing for our services will be on an hourly basis. We will only proceed with additional work following your authorization. A task hour budget and sumrriary of expenses is attached to this proposal and titled Exhibits B and C respectively. Schedule Upon receiving authorization to proceed, we will immediately assign staff to this project and commence work.We estimate the project will adhere to the following schedule. Task Date Finish Data Collection, Wetland Delineation, and Topographic November 30,2001 Survey Finish 50%Plans and Complete Cost Estimates February 1,2001 Finish Public Meetings March 15, 2001 Finish Feasibility Report April 26,2001 This letter proposal represents the entire understanding between the City and us with regards to the Project. We are looking forward to assisting the City in preparing these 50% complete plans and a feasibility report. If you have any questions, please feel free to contact me at 952.912.2611 at your earliest convenience. If this proposal is acceptable,please sign in the space provided below and return one signed copy to this office.The signed copy will serve as the accepted proposal and authorization to proceed. Sincerely, SHORT Pt J IOTT HENDRICKSON INC. / Af i/ 7717S Paul J'.P o XXI,P.E. Project Manager 5 Alan Grray,P.E. November 8,2001 Page 5 Accepted this - day of ,2001 By the City of Eden Prairie Jean Harris,Mayor Carl Jullie,City Manager c: Dave Halter,SEH Harry Koutsoumbos, SEH Scott Hairi,SEH Wayne Wambold, SEH Kam Miller, SEH Deric Deuschle,SEH tckivinprojnctekdwt,m deacnocao2.001pror ox pr po*nLdnc CITY OF EDEN PRAIRIE GENERAL CONDITIONS t. Consultant Agreement SECTION 1: PROJECT INFORMATION by Consultants negligence. • 1.1 City will provide to Consultant all known information 2.5 City agrees to render reasonable assistance requested by regarding existing and proposed conditions of the site or which Consultant to enable performance of work without delay or affects the work to be performed by Consultant. Such interference,and upon request of Consultant,to provide a suitable information shall include, but not be limited to site plans, workplace. surveys, known hazardous waste or conditions, previous laboratory analysis results,written reports,soilboring logs and 2.6 City will be responsible for locating and identifying all applicable regulatory site response(Project Information). subterranean structures and utilities. Consultant will take reasonable precautions to avoid damage or injury to subterranean 1.2 City will transmit to Consultant any additions,updates,or structures and utilities identified and located by City and/or revisions to the Project Information as it becomes available to representatives of Utility Companies. City,its subcontractors or consultants. _ SECTION 3: SAMPLES 1.3 City will provide an on-site representative to Consultant within 24 hours upon request, to aid, define, supervise, or 3.1 Consultant may retain at its facility selected soil,water, or coordinate work or Project Information as requested by material samples for a maximum of 30 days after completion of Consultant. the work and submission of Consultant's report,which samples shall remain the property of City. Unless otherwise directed by 1.4 Consultant will not be liable for any decision,conclusion, the City,Consultant may dispose of any samples after 30 days. recommendations, judgement or advice based on any inaccurate information furnished by City, or other 3.2 Disposal of contaminated or hazardous waste samples is the ^ontractors or consultants engaged by City. responsibility of City. After said 30 days,City will be responsible �r ) to select and arrange for lawful disposal procedures that include SECTION 2: SITE LOCATION,ACCESS,PERMITS, removal of samples from Consultants custody and transporting APPROVALS AND UTILITIES them to a disposal site. City may request, or if City does not arrange for disposal, Consultant may deliver samples to City, 2.1 City will indicate to Consultant the property lines of the freight collect,or arrange for lawful disposal and bill City at cost site and assume responsibility for accuracy of markers. plus 15%. 2.2 City will provide for right-of-way for Consultant personnel .SECTION 4: FEE PAYMENT/CLAIMS - and equipment necessary to perform the work. 4.1 Consultant will submit invoices to City monthly,and a final 2.3 City will be solely responsible for applying for and invoice upon completion of work. Invoices will show charges obtaining permits and approvals necessary for Consultant to based on the current Consultant Fee Schedule or other documents perform the work. Consultant will assist City in applying for as attached. and obtaining such permits and approvals as needed. It is understood that City authorizes Consultant to act as agent for 4.2 To receive any payment on this Contract,the invoice or bill City for City's responsibilities under this section including must include the following signed and dated statement "I declare signing certain forms on City's behalf such as Right-of-Way under penalty of perjury that this account, claim, or demand is • forms. just and correct and that no part of it has been paid." • 2.4 While Consultant will take reasonable precautions to 4.3 The balance stated on the invoice shall be deemed correct minimize any damage to property,it is understood by City that unless City notifies Consultant,in writing,of the particular item in the normal course of the work some damage may occur. that is alleged to be incorrect within ten (10) days from the The correction of any damage is the responsibility of City or, invoke date. Consultant will review the alleged incorrect item at City's direction,the damage maybe corrected by Consultant within ten(10)days and either submits a corrected invoice or a and billed to City at cost plus 15%. Notwithstanding the statement indicating the original amount is correct. a �,Consultant agrees to be responsible for damage caused City of Eden Prairie General Conditions Consultant Agreement December 2000 . Page I of 4 • 4.4 Payment is due upon receipt of invoice (or corrected to mislead.others by omitting certain aspects contained in the invoice)and is past due sixty(60)days from invoice date. On report. past due accounts,City will pay a finance charge of 1.5%per month on the unpaid balance,or the maximum allowed by law, 5.5 Consultant will consider Project Information as confidential whichever is less,until invoice is fully paid. and will not disclose to third parties information that it acquires, uncovers, or generates in the course of performing the work, 4.5 If City fails to pay Consultant within sixty (60) days except as and to the extent Consultant may,in its sole discretion, following invoice date, Consultant may deem the default a deem itself required by law to disclose. breach of its agreement, terminate the agreement, and be relieved of any and all duties under the agreement. City SECTION 6: DISPUTES/LIMITATIONS OF REMEDIES however,will not be relieved of Fee Payment responsibilities by the default or termination of the agreement. 6.1 In the event of a breach of Contract by City,the Consultant shall not be entitled to recover punitive,special or consequential • 4.6 City will be solely responsible for applying for and damages or damages for loss of business. obtaining any applicable compensation fund reimbursements from various state and federal programs. Consultant may 6.2 City will pay all reasonable litigation or collection expenses assist City in applying for or meeting notification including attorney fees that Consultant incurs in collecting any requirements,however. Consultant makes no representations delinquent amount City owes under this agreement. or guarantees as to what fund reimbursement City may receive. Consultant shall not be liable for any reductions from 6.3 If City institutes a suit against Consultant,which is dismissed, reimbursement programs•made for any reason by state or dropped,or for which judgement is rendered for Consultant,City federal agencies, except as may be caused by Consultant's will pay Consultant for all costs of defense, including attorney • negligence. fees,expert witness fees and court costs. 4.7 City may withhold from any final payment due the 6.4 If Consultant institutes a suit against City,which is dismissed, Consultant such amounts as are incurred or expended by the dropped,or for which judgement is rendered for City,Consultant City on account of the termination of the Contract. will pay City for all costs of defense, including attorney fees, expert witness fees and court costs. '. SECTION 5: OWNERSHIP OF DOCUMENTS 6.5 Dispute Resolution 5.1 Consultant will deliver to City certain reports as instruments of the professional work or services perforrne4 6.5.1 Mediation pursuant to this Agreement. All reports are intended solely for _ City,and Consultant will not be liable for any interpretations All claims, disputes and other matters in question (hereinafter made by others. "claim")between the parties to this Agreement,arising out of or relating to this Agreement or the breach thereof,shall be subject 5.2 City agrees that all reports and other work furnished to to mediation. If the parties have not resolved the dispute within City,or City's agents or representatives,which are not paid for, . thirty(30)days of receipt of a written complaint,each party may will be returned to Consultant upon demand and will not be require the dispute be submitted for mediation. If the parties are used by City for any purpose. unable to agree on a mediator within ten(10) days following a request for mediation,either party may request that a mediator be 5.3 Unless otherwise agreed, Consultant will retain all appointed by the Fourth Judicial District Court. The parties agree pertinent records or reports concerning work and services to share equally all fees incurred in the mediation. performed for a period of at least two(2)years after report is submitted. During that time the records will be made available The parties shall submit to mediation for a minimum of eight(8) to City during Consultant's normal business hours. City may hours. The parties agree that the mediation proceedings are obtain reproducible copies of all software, manuals, maps, private and confidential. If, at the end of eight hours of drawings, logs and reports at cost, plus 15%, for data and mediation,the parties have not resolved the dispute,the parties materials not being provided as part of the scope of work for may agree to extend hours of mediation. the project. 6.5.2 Arbitration 5.4 City may use the Consultant report in its entirety and may make copies of the entire report available to others. However, At the option of the party asserting the same,a claim between the ...City shall not make disclosure to others of any portions or parties to this Agreement, arising out of or relating to this • :excerpts of a report constituting less than the entire report,or Agreement or the breach thereof, whereby the party or parties City of Eden Prairie General Conditions _ Consultant Agreement December 2000 • Page 2 of • • asserting the same claims entitlement to damages or payment 73 Although data obtained from discrete sample locations will be of less than $25,000.00 in aggregate may be decided by used to infer conditions between sample locations no guarantee arbitration in accordance with the Construction Industry may be given that the inferred conditions exist because soil, • Arbitration Rules of the American Arbitration Association then surface and groundwater quality conditions between sample existing unless the parties mutually agree otherwise. In the locations may vary significantly, and because conditions at the event any person shall commence an action in any court for time of sample collection may also vary significantly with respect any claim arising out of or relating to this Agreement or the to soil,surface water and groundwater quality at any other given breach thereof or the Project or construction thereof or any time and for other reasons beyond Consultant's control. contract for such construction, the party making a claim in arbitration may dismiss such proceedings(unless the hearing 7.4 Consultant will not be responsible or liable for the on the claim has commenced)and elect to assert its claim in interpretation of its data or report by others. such action if such party could have done so but for the provisions of this Paragraph. SECTION 8: GENERAL INDEMNIFICATION The parties agree to bear equal responsibility for the fees of 8.1 Consultant will indemnify and hold City harmless from and AAA,including the arbitrator(s). Judgement upon the award against demands,damages,and expenses caused by Consultant's rendered by the arbitrator(s) may be entered in any court negligent acts and omissions, and breach of contract and those having jurisdiction thereof. negligent acts, omissions, and breaches of persons for whom Consultant is legally responsible. City will indemnify and hold In the event that arbitration services are not available from Consultant harmless from and against demands, damages, and AAA,either party may request that an arbitrator be appointed expenses caused by City's negligent acts and omissions, and by the Fourth Judicial District Court. breach of contract and those acts, omissions, and breaches of • persons for whom City is legally responsible. 6.5.3 Compliance SECTION 9: INSURANCE/WORKER'S - The parties deem the dispute resolution procedure as set forth COMPENSATION herein to be an integral and essential part of this Agreement. - A parry's failure to comply in all respects with this procedure 9.1 Consultant represents and warrants that it has and will shall be a substantial breach of this Agreement. The maintain during the performance of this agreement Worker's <:;}arbitrator(s)shall be authorized to assess costs and attomey's Compensation Insurance coverage required pursuant to Minn. fees against a party that has failed to comply with the Stat. 176.181,subd.2 and that the Certificate of Insurance or the procedure in all respects,and,may as a condition precedent to written order of the Commissioner of Commerce permitting self arbitration,require the parties to mediate in accordance with insurance of Worker's Compensation Insurance coverage Section 6.5.1 hereof. provided to the. City prior to execution of this agreement is current and in force and effect. SECTION 7: STANDARD OF CARE 9.2 Consultant shall procure and maintain professional liability 7.1 Because no sampling program can prove the non-existence insurance for protection from claiins arising out of professional . • or non-presence of contaminated conditions or materials services caused by any negligent act,error or omission for which throughout the "entire" site or facility, Consultant cannot Consultant is legally liable. warrant,represent,guarantee,or certify the non-existence or non-presence, or the extent of existence or presence, of 9.3 Certificate of insurance will be provided to City upon request. contaminated conditions or materials, and City's obligation under this agreement will not be contingent upon Consultant's SECTION 10: TERMINATION delivery of any warranties, representations, guarantees, or certifications. 10.1 The agreement between Consultant and City may be terminated by either party upon thirty-(30)days written notice. 7.2 Consultant's opinions,conclusions,recommendations,and report will be prepared in accordance with the proposal,scope 10.2 If the agreement is terminated prior to completion of the of work,and Limitations of Environmental Assessments and project, Consultant will receive an equitable adjustment of no warranties,representations,guarantees,or certifications will compensation. be made. Except that Consultant warrants that hardware'and software will perform as represented in proposal and other -parts of this agreement. City of Eden Prairie General Conditions Consultant Agreement December2000 Page 3 of 4 t n SECTION 11: ASSIGNMENT SECTION 17: DATA PRACTICES ACT COMPLIANCE - •-- 11.1 Neither party may assign duties,rights or interests in the 17.1 The Consultant shall at all times abide by Minn.Stat 13.01 :.' performance of the work without obtaining the prior written et seq.,the Minnesota Government Data Practices Act, to the consent of the other party, which consent will not be extent the Act is applicable to data and documents in the unreasonably withheld. possession of the Consultant. SECTION 12: DELAYS SECTION 18: DISCRIMINATION 12.1 If Consultant is delayed in performance due to any cause In performance of this contract, the Consultant shall not beyond its reasonable control, including but not limited to discriminate on the grounds of or because of race,color,creed, strikes,riots,fires,acts of God,governmental actions,actions religion,national origin,sex,marital status,status with regards to of a third party, or actions or inactions of City,the time for public assistance,disability,sexual orientation,or age against any performance shall be extended by a period of time lost by employee of the Consultant,any subcontractor of the Consultant, reason ofthe delay. Consultant will be entitled to payment for or any applicant for employment. The Consultant shall include a its reasonable additional charges,if any,due to the delay. similar provision in all contracts with subcontractors to this Contract. The Consultant further agrees to comply will all aspects SECTION 13: EXTRA WORK of the Minnesota Human Rights Act,Minn.Stat.363.01,et seq., Title VI of the Civil Rights Act of 1964,and the Americans with 13.1 Extra work, additional compensation for same, and Disabilities Act of 1990. extension of time for completion shall be covered by written amendment to this agreement prior to proceeding with any SECTION 19: CONFLICTS extra work or related expenditures. No salaried officer or employee of the City and no member of the SECTION 14: WITHHOLDING TAXES Board of the City shall have a financial interest,direct or indirect, in this contract. The violation of this provision renders the 14.1 No final payment shall be made to the Consultant until Contract void. Any federal regulations and applicable.state the Consultant has provided satisfactory evidence to the City statutes shall not be violated. . that the Consultant and each of its subcontracts has complied with the provisions of Minn. Stat. 290.92 relating to SECTION 20: ENTIRE AGREEMENT withholding of income taxes upon wages. A certificate by the Commissioner of Revenue shall satisfy this requirement. 18.1 This Agreement contains the entire understanding between the City and consultant and supersedes any prior written or oral SECTION 15: AUDITS • agreements between them respecting the written subject matter. There are no representations, agreements, arrangements or 15.1 The books, records, documents and accounting understandings, oral or written between City and Consultant procedures and practices of the Consultant or other parties relating to the subject matter of this Agreement which are not relevant to this Agreement are subject to examination by the fully expressed herein. • City and either the Legislative Auditor or the State Auditor for a period of six.(6) years after the effective date of this. 18.2 The agreement.between Consultant and City may be Contract. modified onlyby a written amendment executed by both City and ' Consultant. SECTION 16: PAYMENT TO SUBCONTRACTORS • 18.3 This agreement is governed by the laws of the State of 16.1 The Consultant shall pay to any Subcontractor within ten Minnesota. (10)days of the Consultant's receipt of payment from the City for undisputed services provided by the Subcontractor. The • Consultant shall pay interest of one and a half percent (1-1/2%)per month or any part of a month to a Subcontractor on any undisputed amount .not paid on time •to the Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is$10.00. For an unpaid balance of less than$100.00,the Consultant • shall pay the actual amount due to the Subcontractor. City of Eden Prairie General Conditions ConsultantAgreement f December2000 P,w,Lnf4 CITY COUNCIL AGENDA DATE: November 20,2001 SECTION: Consent Calendar SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 00-5519 ITEM NO.: Public Works Services Approve Amendment to Purchase Agreement ;12)( Eugene A. Dietz with Woodlake Sanitary Service,Inc. Requested Action Move to: Approve second amendment to purchase agreement with Woodlake Sanitary Service, Inc. for acquisition of the Parks and Public Works Storage Facility site. Synopsis City Council authorized a purchase agreement to acquire approximately 17.2 acres of land from Woodlake Sanitary Service, Inc. on June 19, 2001. Since that time, staff has been working with consultants and our city attorney to satisfy the conditions of the purchase agreement. Due to • MPCA requirements necessary to satisfy issues surrounding ground water contamination, the time frame has been extended. This second amendment would extend the closing date to December 28, 2001. Attachments Second Amendment to Purchase Agreement SECOND AMENDMENT TO PURCHASE AGREEMENT This Agreement is made as of the day of November, 2001, between Woodlake Sanitary Service,Inc.,a Minnesota corporation(hereinafter referred to as"Seller"),and the City of Eden Prairie, a municipal corporation(hereinafter referred to as"Buyer"). RECITALS WHEREAS,Seller and Buyer have entered into a Purchase Agreement dated June 19,2001 for the real property identified on Exhibit A(hereinafter the"Property"or"Real Property"). WHEREAS,Seller and Buyer have entered into a First Amendment to Purchase Agreement dated August 31, 2001. WHEREAS,Seller and Buyer desire to amend the Purchase Agreement as amended by the First Amendment pursuant to the terms of this Second Amendment to Purchase Agreement. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Section 6, sentence 1 shall be amended in its entirety as follows: The closing of the purchase and sale contemplated by this Agreement(the"Closing") shall be December 28,2001 (the"Closing Date"). 2. Except as amended hereby, the Purchase Agreement shall remain in full force and effect. IN AGREEMENT,Seller and Buyer have executed this Second Amendment to the Purchase Agreement as of the date first written above. WOODLAKE SANITARY SERVICE,INC. Dated: By Its CITY OF EDEN PRAIRIE Dated: By Its Mayor By Its City Manager x CITY COUNCIL AGENDA DATE:November 20, 2001 SECTION: Consent Calendar SERVICE AREA/DIVISION: ITEM DESCRIPTION: Park and Open Space ITEM NO: Parks and Recreation Plan Update V I Robert A. Lambert Director Requested Action Move to: Approve the proposed contract by SRF for preparation of an update to the Comprehensive Park, Open Space, Trail and Recreation Plan with an estimated cost of$45,894 and funded by cash park fees. Synopsis The Metropolitan Council required communities to update their Guide Plans in 1998. Since that time, the City has contracted with several consultants for updating the City's Guide Plan. The Park and Open Space Plan is part of the Guide Plan review process and City staff have been attempting to update that plan in-house. At this time, staff is requesting authorization to contract with SRF to complete the update of the plan, including all of the tasks listed in the attached proposal. Background Although, a number of City staff have been involved in working on this update over the last three years, the text and tables need to be reviewed and updated and assembled in a consistent format. It is also important for an unbiased consultant to review the growth projections of athletic associations and compare those projections with 2000 census data and school district projections to make recommendations on needs for new or redeveloped athletic facilities. Barry Warner of SRF is the individual who lead the team that updated the Park and Open Space Plan for the City of Eden Prairie in 1988, and would lead the team from SRF for this project. Staff recommends approval of this project with an estimated completion date of June 2002. BAL:mdd 1 Nov 09 01 08: 15a SRF Consulting Group Inc 763 475 2429 p.2 SRF CONSULTING GROUP , INC . Transportation-Civil-Structural•Environmental■Planning■Traffic■Landscape Architecture•Parking November 15, 2001 Proposal No.P 01212 (revised) Ms.Laurie A. Obiazor Manager of Recreation Services . CITY OP EDEN PRAIRIE 8080 Mitchell Road Eden Prairie,MN 55344-4485 • Dear Ms.Obiazor: SUBJECT: PROFESSIONAL SERVICES PROPOSAL EDEN PRAIRIE PARK, OPEN SPACE,'TRAIL AND RECREATION PLAN UPDATE • This letter proposal provides an updated Scope of Services to assist Eden Prairie staff in the preparation of an update to its comprehensive park, open space, trail and recreation plan. This proposal is based upon an initial memorandum from Bob Lambert, Director of Parks and Recreation Services, and a subsequent discussion with staff_ The attached table indicates, chapter by chapter, those tasks or elements that SRF staff would contribute. Revisions have been made consistent with input from staff including the addition of two new chapters; one addressing natural resources and one on recreation programs. We also understand that SRF will be responsible for the preparation of the final plan through coordination With its production and printing. The city's responsibility in preparation of the document is as follows: 1. Provide existing draft text in digital format(word). 2. Provide current map graphics in a digital format(AutoCAD 2000). 3. City staff will review and provide comment to SRF on revised chapters as drafted. 4. SRF will provide a full draft document to the City for review by staff, Commissions or Boards, the City Council and the Metropolitan Council. Two (2) revisions are anticipated: one responding to comments from the City and a second responding to comments from the Metropolitan Council. 5. SRF will coordinate production of the document through its' printing. Cost for reproduction and printing will be the responsibility of the City of Eden Prairie. The City may indicate to SRF preferred vendors for reproduction services. 6. The City will contract directly for"futurist" or"recreation expert" to facilitate a half-day charette focusing upon recreation trends and casting a vision for the community's park, open space and trail recreation resources. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 • Fax (763) 475-2429 • http://www.srfconsulting.com An Equal Opportunity Employer Nov 09 01 08: 15a SRF Consulting Group Inc 763 475 2429 p.3 Ms.Laurie A. Obiazor -2- November 15,2001 City of Eden Prairie 7. The City will be responsible for coordination of any public participation and acting as the hosting agent. CONSULTANT COMPENSATION The attached Scope of Services includes a summary of our anticipated level of effort basis. Due to the nature of this assignment, it is extremely difficult for SRF to identify a maximum fee for services rendered. We propose our work be contracted on an actual time and expenses basis expended with a monthly budget review to be completed by SRF and city staff. This approach will provide city staff with a current understanding of amount spent versus services rendered. The approach also provides a"no surprises"communication regarding the budget status. PROJECT SCHEDULE Upon receiving a notice to proceed, SRF would begin the prescribed tasks immediately. A draft document would be available for review in spring 2002. Final document production will likely occur in June or July 2002 contingent upon review and approval by the Metropolitan Council and the Eden Prairie City Council. • We are eager and excited at the opportunity to assist Eden Prairie with a vision for its' park and recreation system. Please contact me after your review of this information to make any final adjustments or changes. Sincerely, SRF CONSULTING GROUP, INC. APPROVED: Barry . rner,FASLA,AICP • Senior President (signature) BJW/dcw Name Attachment Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. Nov 09 01 08: 15a SRF Consulting Group Inc 763 475 2429 p. 4 N 6 E a2 to lo to C w 7 W J h N. fA g o Z 1- z id Fi co co N co N co (D H 0 I-- J d' a' CO Q U U ¢ Z W J a a ' 7 o a N '4 CO0• t U (7 y Z • z a 0 -.I D W CD• o r 0 0 0 z x U Z a ' • CCO FZ W Li: co N d' a a CC 0 7 01 ne W F- W M U w CC ( 0 W Q W Z O • 4 W 0 0 0 O a com g zz Wm V ¢ U o'4 to W zaa ¢ z Y 0 N N N co U Z 3 a m a_ e a v E O 0 CO of W 0_ N CC, N m L= a.°0. 7'W 0 = 0_ o � a-) a c g m a ci Q a w oa E m li oo) ccoo c Z o 01 IT) E p �'- m m T.)0 0.2 2N LL m b W O Id 6 j �+ Q atrn O 'Cr v U a d o 0. 1= Z W ;D 1a. 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O Z a O o tY I'. 0 to m 0 2 U m z w It J D F a Z 0 11 o co o co ER o a p cc w to cc • w tL Q a O co V W T F p = w It z Q Lti, - - - - V co 0) N F — CO w en w U CC _� a OW x F LC) Z a W= �5 o° mc9 U k co w �� N W a 0 W 131 CC FA1 CO = a. o Wt w z w a w o F x WI } ¢ W � of II • O Z O N y Z W m a W Z O W Z .■ a ma w Qr! n } CrU a ci F 0 w W z ¢_ F- tZu W m O g a m tti W Cl) -t N I a a F IL CO W 0 W w F F N CC L G z D a •' o > co COi o v a t- < w w I-- z o ': o - F m • O y o a CITY COUNCIL AGENDA DATE: 11/20/01 SECTION: Public Hearings SERVICE AREA/DIVISION: Community Development ITEM DESCRIPTION: ITEM NO.: Donald R.Uram _ A. . Danette Moore Shady View Addition /� Requested Action Move to: • Close the Public Hearing; and • Approve lst Reading of the Ordinance for Zoning District Amendment within the I-2 District on 5.14 acres; and • Adopt Resolution for PUD Concept Amendment; and • Adopt Resolution for Preliminary Plat on 5.14 acres into two lots; and • Direct Staff to prepare a Developer's Agreement incorporating Commission and Staff recommendations (and Council conditions). Synopsis The plat shows the subdivision of 5.14 acres into two lots. The proposed lots meet the dimensional and square footage requirements for the I-2 Zoning District. The purpose of the plat is to create two lots for separate ownership. The Community Planning Board voted 7-0 to recommend approval of the project to the City Council at the November 13, 2001 meeting. Background Information The project requires the following waivers: • Zero lot line to parking. • Base Area Ratio from .30 to .34 for Lot 1. The waivers should be granted for the following reasons: • The Base Area Ratio for both lots is .30,meeting City Code. The Base Area Ratio for Lot 2 is .27. • The waivers do not increase development on the property. • The waivers are minor for a subdivision of this kind. Attachments 1. Resolution for Preliminary Plat 2. Resolution for PUD Concept Amendment 3. Staff Report dated November 9,2001 4. Community Planning Board Minutes dated November 13,2001 SHADY VIEW ADDITION CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2001- A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT CONCEPT OF SHADY VIEW ADDITION FOR FIRST INDUSTRIAL L.P. WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD) Concept of certain areas located within the City; and WHEREAS, the Community Planning Board did conduct a public hearing on Shady view Addition PUD Concept by First Industrial L.P. and considered their request for approval for development(and waivers) and recommended approval of the requests to the City Council; and WHEREAS,the City Council did consider the request on November 20, 2001. NOW,THEREFORE,BE IT RESOLVED by the City Council of Eden Prairie,Minnesota, as follows: 1. Shady View Addition,being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof. • 2. That the City Council does grant PUD Concept approval as outlined in the plans dated November 9, 2001. 3. That the PUD Concept meets the recommendations of the Community Planning Board dated November 13, 2001. ADOPTED by the City Council of the City of Eden Prairie this 20th day of November,2001. Jean L. Harris,Mayor ATTEST: Kathleen A.Porta, City Clerk Exhibit A Shady View Addition Legal Description: Lot 3,Block 2, Le Parc 3 SHADY VIEW ADDITION CITY OF EDEN PRAIRIE H H.NNEPIN COUNTY,NIINNESOTA RESOLUTION NO. 2001- RESOLUTION APPROVING THE PRELIMINARY PLAT OF SHADY VIEW ADDITION FOR FIRST INDUSTRIAL L.P. BE IT RESOLVED,by the Eden Prairie City Council as follows: That the preliminary plat of the Shady View Addition for First Industrial L.P. dated November 9, 2001 and consisting of 5.14 acres into 2 lots, a copy of which is on file at the City Hall,is found to be in conformance with the provisions of the Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved. ADOPTED by the Eden Prairie City Council on the 20th day of November, 2001. Jean L. Harris, Mayor ATTEST: Kathleen A. Porta, City Clerk STAFF REPORT TO: Community Planning Board FROM: Danette M.Moore,Planner DATE: November 9, 2001 SUBJECT: Shady View Addition APPLICANT/ FEE OWNER: First Industrial L.P. LOCATION: 7152-7198 Shady Oak Road REQUEST: 1. Planned Unit Development Concept Review on 5.14 acres 2. Planned Unit Development District Review within the I-2, Industrial Zoning District with waivers on 5.14 acres • 3. Preliminary Plat of 5.14 acres into 2 lots 4. Zoning District Amendment within the I-2, Industrial Zoning District on 5.14 acres 5 LOCATION MAP - SHADY VIEW All)DITION ..,..• ..,-_, ., -,.- .„---. ,-:-.....---;,:‘..,-.:-......._ .,1 -, .._ ,, .1, .. -- ._ :-_r.,._-.,t,_.,,,-._ ...T.,.,-.,.:_._ ,... __ ..„,. --:„.".......,,, __. _ ...._\ \ .. . : - ..., ,-„,,,,.....,,:-..._... .:, ,-.,-.., ,,...„.,..„...._,,....r. 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' . -,.--'1,-` . ___, -------------7----,_ -,'"--.-' • i -.- - 1 - \`)11, ----'1- '‘-'-`-'''—-:-. ig ' I .'-'..*' . i _ • e. --- 11; - . • i I- . - _ , . . _ , - - '•---------'VVe-s§--t et__ . i I ___-_-.._,...-_- ___ .. , . , _ ., . , I Staff Report—Shady View Addition November 9,2001 BACKGROUND The property is guided Industrial and zoned I-2,Industrial Park. The property is part of the Le Parc Plat that was approved in 1979. The plat is located at the northwest corner of Shady Oak Road and Valley View Road. The surrounding uses are zoned I-2 or I-5 and guided Industrial. PRELIMINARY PLAT The plat shows the subdivision of 5.14 acres into two lots. The proposed lots meet the dimensional and square footage requirements for the I-2 Zoning District. The purpose of the plat is to create two lots for separate ownership. If approved,Lot 1 will be 2.4 acres and Lot 2 will be 2.8 acres. PLANNED UNIT DEVELOPMENT WAIVER The project requires the following waiver: • Zero lot line to parking. • Base Area Ratio from .30 to .34 for Lot 1. The waiver should be granted for the following reasons: 1. The Base Area Ratio for both lots is .30,meeting City Code. The Base Area Ratio for Lot 2 is .27. 2. The waivers do not increase development on the property. 3. The waivers are minor for a subdivision of this kind. TRAVEL DEMAND MANAGEMENT PLAN In the Golden Triangle Area a TDM Plan helps reduce traffic in the peak hours. Attached is an example of what is included in a typical TDM Plan. STAFF RECOMMENDATION Staff recommends approval of the following: • Planned Unit Development Concept Review on 5.14 acres. • Planned Unit Development District Review within the I-2,Industrial Zoning District with waivers on 5.14 acres. • Preliminary Plat of 5.14 acres into 2 lots. Staff Report—Shady View Addition November 9,2001 • Zoning District Amendment within the I-2,Industrial Zoning District. This would be based on plans dated October 18, 2001,this staff report, and the following: 1. Prior to Final Plat approval the proponent shall: • A. Provide a cross-access and maintenance agreement for use of the common driveway and parking. B. Provide a TDM Plan. 2. The following waiver is granted as part of the Planned Unit Development review in the Industrial Zoning District: • Zero lot line to parking. • Base Area Ratio from.30 to .34 for Lot 1 TDM Plan Outline . I. Introduction/Project Description A) Location of project B) Size and type of building • C) Approximate number of employees D) .Anticipated AM/PM/Daily vehicle trips E) Approximate number of parking spaces • II. TDM Plan Objective • • A) Minimize number of peak period trips. B) Focus of plan. C) Quantifiable goal for reducing the number of single occupant vehicle trips. III. TDM Plan/Program A) Who is responsible for individual aspects of plan (developer,property manger,tenant) B) TDM Measures 1. . Transportation Coordinator 2. Carpool/Vanpool information and incentives 3. Transit(Bus)information and incentives 4. Biking/Walking facilities and incentives 5. Participation in local TMA or TMO 6. Communication and education 7. Flex-Time 8. Telecommuting 9. ITS C) Support Services 1. Southwest Metro Transit 2. Metro Commuter Services IV. 2 Year Budget • V. Evaluation A) Baseline survey B) Follow up survey • C) Modify plan as necessary • Community Planning Board Minutes November 13,2001 Page 3 IV. PUBLIC HEARINGS A. SHADY VIEW ADDITION by First Industrial L.P. Request for Planned Unit Development Concept Review on 5.14 acres, Planned Unit Development District Review with waivers on 5.14 acres, Zoning District Amendment within the I-2 Zoning District on 5.14 acres, and Preliminary Plat o 5.14 acres into 2 lots. Location: 7152-7198 Shady Oak The public hearing opened at 7:10 p.m. Franzen stated the property is guided Industrial and zoned I-2, Industrial Park. It is part of the LeParc Plat approved in 1979, located at the northwest corner of Shady Oak Road and Valley View Road. Surrounding uses are zoned I-2 or I-5 and guided Industrial. The plat shows subdivision of 5.14 acres into two lots which meet the dimensional and square footage requirements for I-2 Zoning. Zero lot line to parking and base area ratios are requested. Waivers should be granted because the base area ratio for both lots is .30 and meets City Code, waivers do not increase development of the property and are considered minor. Staff recommends approval. There was no public comment. The public hearing closed at 7:12 p.m. Foote inquired whether the Traffic Demand Management (TDM) plan was the standard for the Golden Triangle or modified. Franzen stated it is standard for new office, industrial, or additions to existing buildings or plats. The number of employees determines the precise TDM requirements. Sodt asked about the encroachment of the retaining wall. Franzen stated it would have no effect on City approval. It is a private issue between property owners. Motion by Nelson , second by Koenig to approve the Shady View Addition by First Industrial L.P. Request for Planned Unit Development Concept Review on 5.14 acres, Planned Unit Development District Review with waivers on 5.14 acres, Zoning District Amendment within the I-2 Zoning District on 5.14 acres, and Preliminary Plat o 5.14 acres into 2 lots. Location: 7152-7198 Shady Oak based on plans dated November 7, 2001 and recommendations in the staff repot. Motion carried, 7-0. /U CITY COUNCIL AGENDA DATE: 11/20/01 SECTION: Public Hearings SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development Donald R. Uram Hennepin Village Michael D. Franzen Requested Action Move to: • Close the Public Hearing; and • Adopt the Resolution for Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres, and • Adopt the Resolution for Comprehensive guide Plan Change from Office to Neighborhood Commercial on 4.5 acres, and from Medium Density Residential to Office on .7 acres; and • Adopt the Resolution for Planned Unit Development Concept Review on 249 acres; and • Approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers and Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM-6.5 on 18 acres; and • Adopt the Resolution for Preliminary Plat on 28.3 acres into 125 lots and 2 outlots; and • Direct Staff to prepare a Developer's Agreement incorporating Staff and Board recommendations and Council conditions. Synopsis Hennepin Village is a mixed land use project of single family, multiple family, neighborhood commercial, office and open space. • 184 single family homes • 511 townhouses • 4.5 acres of neighborhood commercial—30,000 sf • 71 acres of office (no square footage is proposed,however 71 acres of office at a.3 Base Area Ratio is 927,828 square feet) • 71 acres of open space There are three primary decisions: 1. Should the land use remain as guided, or be changed to accommodate the proposal by Pemtom Land Company? Should 17.7 acres of office be converted to residential? Should 4.5 acres of office be converted to commercial? Should .7 acres of residential be converted to office? 2. Density transfer is proposed to preserve 71 acres of open space and all historic, cultural, and archaeological sites. Is the resultant net density appropriate for the land adjacent to Eden Prairie Road? If not, what should the net density be? Under what conditions is the density transfer acceptable. 3. Waivers are required for density, lot size and setbacks. Does the plan with waivers result in a better design for the City? Community Planning Board Recommendation The Community Planning Board made the following recommendations on the project at the November 13,2001 meeting. 1. Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres. Voted 7-0 to recommend denial. 2. Comprehensive Guide Plan Change from Office to Neighborhood Commercial on 4.5 acres and from Medium Density Residential to Office on .7 acres. Voted 7-0 to recommend approval. 3. Planned Unit Development Concept Review on 249 acres. Voted to recommend approval according to items 1-23 in the staff report, with added conditions that the plans should include a berm along the Prairie Bluff Conservation Area and that 17.7 acres of site C should be an office use not residential. 4. Planned Unit Development District Review with waivers on 28.3 acres. Voted 6-1 to recommend approval. 5. Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM- 6.5 on 18 acres. Voted 7-0 to recommend approval. 6. Site Plan Review in the RM-6.5 District on 18 acres.Voted 7-0 to recommend approval. 7. Preliminary Plat on 28.3 acres into 125 lots and 2 outlots. Voted 7-0 to recommend approval. Background Information Guide Plan Change Reasons to consider the guide plan changes: • Mixed land use • 71 acres of dedicated public open space • Commercial would provide closer services to existing and future residential south of Pioneer Trail and west of Eden Prairie Road • A"historic"architecture theme • Preservation of historic, cultural, and archaeological resources Reasons to not consider the guide plan changes: • 17.7 acres of additional housing close to the existing airport. • 90 more housing units than the guide plan. • The proposed housing does not meet a senior or affordable housing goal. • Results in a loss of employment. (approximately 1,000 jobs) • Generates more traffic than the existing guide plan. The traffic cap for the PUD is 10,609 trips. The proposed PUD traffic is 14,004 trips. • There are commercial services within 1-1.5 miles of the property. These are Lions Tap and Superamercia. Density Transfer A PUD density transfer is required from the proposed public open space in Site B. The gross density of Site B is 2.5 units per acre. Density transfer places 184 units in a smaller area(22 acres) for a net density of 8.4 units per acre. The 71 acres of open space protects Riley Creek, trees, steep slopes,Minnesota River Bluff and all historic, cultural, and archaeological resources. Planned Unit Development Waivers Site A is the only part of the PUD that is proposed for rezoning at this time. Waivers from the City Code are for density, lot size, lot dimensions and setbacks. R1-9.5 Zoning District • Lot size from 9,500 SF to 3,240 SF. • Density from 3.5 units per acre to 5.35 units per acre. • Site area per unit from 9,500 SF to 8,142 SF. • Lot width from 70 feet to 36 feet. • Lot depth from 100 feet to 90 feet. • Front yard setback from 30 feet to 10 feet. • Rear yard setback from 20 feet to 10 feet. • Side yard setback from 5 feet minimum and 15 feet total to 5 feet minimum and 10 feet total. RM-6.5 Zoning District • Lot depth from 100 feet to 74 feet. • Frontyard setback from 30 feet to 10 feet. • Side yard setback from 10 feet minimum and 20 feet total to 10 feet minimum and 10 feet total. A planned unit development allows the City to grant waivers if: • The plan results in a more creative and efficient approach to the use of land. • The plan is designed in such a manner to form a unified environment within its own boundaries. • The waivers are justified by the design. • The waivers result in a better plan for the site than if no waivers are granted. 3 Potential reasons for considering the waivers are: • A Unified"historic" architectural theme • 71 acres of dedicated open space Attachments 1. Resolution for Guide Plan Amendment 2. Resolution for Guide Plan Amendment 3. Resolution for PUD Concept Review 4. Resolution for Preliminary Plat 5. Staff Report dated November 9, 2001 6. Community Planning Board minutes of November 13, 2001 HENNEPIN VILLAGE CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO.2001- A RESOLUTION AMENDING THE COMPREHENSIVE MUNICIPAL PLAN WHEREAS, the City of Eden Prairie has prepared and adopted the Comprehensive Municipal Plan("Plan"); and WHEREAS, the Plan has been submitted to and approved by the Metropolitan Council; and WHEREAS, the proposal of Hennepin Village by Pemton Land Company requires the amendment of the Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie, Minnesota, hereby denies the amendment of the Plan for a Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres, for the following reasons: 1. No adequate justification has been provided to change the Comprehensive Municipal Plan. 2. The current land uses adjacent to the airport are more compatible with the airport. 3. The current Comprehensive Municipal Plan is more compatible with the airport. 4. The change in the Comprehensive Plan does not meet an affordable housing goal. ADOPTED by the City Council of the City of Eden Prairie this 20th day of November,2001. Jean L. Harris,Mayor ATTEST: Kathleen A.Porta, City Clerk 5 • HENNEPIN VILLAGE CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2001- A RESOLUTION AMENDING THE COMPREHENSIVE MUNICIPAL PLAN WHEREAS, the City of Eden Prairie has prepared and adopted the Comprehensive Municipal Plan("Plan"); and WHEREAS, the Plan has been submitted to and approved by the Metropolitan Council; and WHEREAS, the proposal of Hennepin Village by Pemton Land Company requires the amendment of the Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie, Minnesota, hereby adopts the amendment of the Plan, subject to Metropolitan Council approval, as follows: Comprehensive Guide Plan Change from Office to Neighborhood Commercial on 4.5 acres, and from Medium Density Residential to Office on.7 acres ADOPTED by the City Council of the City of Eden Prairie this 20th day of November, 2001. Jean L. Harris,Mayor ATTEST: Kathleen A. Porta, City Clerk HENNEPIN VILLAGE CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2001- A RESOLUTION APPROVING THF,PLANNED UNIT DEVELOPMENT CONCEPT OF HENNEPIN VILLAGE FOR PEMTON LAND COMPANY WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development(PUD) Concept of certain areas located within the City; and WHEREAS, the Community Planning Board did conduct a public hearing on Hennepin Village PUD Concept by Pemton land Company considered the request for approval for development (and waivers) and recommended approval of the requests to the City Council; and WHEREAS,the City Council did consider the request on November 20, 2001. NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie, Minnesota, as follows: 1. Hennepin Village, being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof. 2. That the City Council does grant PUD Concept approval as outlined in the plans dated November 2 and 9,2001. 3. That the PUD Concept meets the recommendations of the Community Planning Board dated November 13, 2001. ADOPTED by the City Council of the City of Eden Prairie this 20th day of November, 2001. Jean L. Harris, Mayor ATTEST: Kathleen A.Porta, City Clerk 7- EXt-t r• • pc HENNEPIN VILLAGE LEGAL DESCRIPTION Outlot A and Lot 3,Block 1, SPRING HEIGHTS, according to the recorded plat thereof, Hennepin County Minnesota. ALSO: That part of the Northeast Quarter of the Southeast Quarter of Section 29,Township 116, Range 22,Hennepin County Minnesota, lying westerly of the centerline of Riley Creek, and which also lies northwesterly of the centerline of Hennepin County State Aid Highway No 4. ALSO: That part of Tract A,RLS No. 465,Files of the Registrar of Titles, Hennepin County Minnesota,lying westerly of the centerline of Riley Creek. ALSO: That part of the Southeast Quarter of the Northeast Quarter of Section 29, Township 116, Range 22,Hennepin County Minnesota, lying easterly of the centerline of Old Shakopee Road, lying northerly of the RLS No 465, Files of the Registrar of Titles,Hennepin county Minnesota, lying westerly of the centerline of Riley Creek and which also lies southerly of the following described line: Commencing at the southeast corner of said Southeast Quarter of the Northeast Quarter; thence northerly, along the east line of said Southeast Quarter of the Northeast Quarter, a distance of 681.13 feet to the actual point of beginning of the line to be described: thence westerly, deflecting to the left 87 degrees 43 minutes 44 seconds to the centerline of Old Shakopee Road and said line there terminating. ALSO: That part of the Northeast Quarter of the Southeast Quarter of Section 29, Township 116, Range 22,Hennepin County Minnesota, lying easterly of the centerline of Riley Creek, and which also lies northwesterly of the centerline of Hennepin County State Aid Highway No 4. Excepting therefrom the following described tract: Commencing at the northeast corner of said Northeast of the Southeast Quarter; thence on a assumed bearing of South, along the east line thereof, a distance of 522.70 to the actual point of beginning; thence continue South, along said east line, a distance of 383.94 feet; thence North 15 degrees 46 minutes 19 seconds West, a distance of 358.33 feet; thence Northeasterly to the point of beginning. ALSO: That part of Tract A,RLS No. 465,Files of the Registrar of Titles,Hennepin County Minnesota,lying easterly of the centerline of Riley Creek. ALSO: That part of the Southeast Quarter of the Northeast Quarter of Section 29,Township 116, Range 22,Hennepin County Minnesota, lying northerly of the RLS No 465,Files of the 7 • Registrar of Titles,Hennepin County Minnesota, lying easterly of the centerline of Riley Creek and which also lies southerly of the following described line: Commencing at the southeast corner of said Southeast Quarter of the Northeast Quarter; thence northerly, along the east line of said Southeast Quarter of the Northeast Quarter, a distance of 681.13 feet to the actual point of beginning of the line to be described: thence westerly, deflecting to the left 87 degrees 43 minutes 44 seconds to the centerline of Old Shakopee Road and said line there terminating. ALSO: That part of Tract D,RLS No. 1667,Files of the Registrar of Titles,Hennepin County Minnesota, lying northwesterly of the centerline of Hennepin County Road No. 4, except that part lying southerly and southwesterly of the following described line; Commencing at the northwest corner of said Tract D; thence on a assumed bearing of South, along the west line of said Tract D, a distance of 522.70 feet to the point of beginning of the line to be described; thence North 68 degrees 07 minutes 41 seconds East, a distance of 81.85 feet; thence South 53 degrees 05 minutes 30 seconds East,to the southerly line of said Tract D and said line there terminating. ALSO: That part of the South One Half of the South One Half of the Northwest Quarter of Section 28, Township 116,Range 22, lying westerly of the Center line of Hennepin County Road No. 4, which lies northerly and westerly of the following described line; Beginning at a point in the centerline of County Road No.4, from which a line drawn perpendicular to said centerline in a northwesterly direction would intersect the east line of the Southwest Quarter of the Northwest Quarter of said Section 28 at a point 150 feet North of the southeast corner of said Southwest Quarter of the Northwest Quarter of said Section 28; thence northwesterly from said point of beginning along said perpendicular line for a distance of 240.51 feet; thence southwesterly parallel to the center line of said Hennepin County Road No. 4 for a distance of 489.45 feet more or less to the south line of said Northwest quarter of said Section 28 and there terminating and which also lies southerly of the following describe line; Commencing at the northwest corner of said South One Half of the South One Half of the Northwest Quarter of Said Section 28; thence easterly along the north line thereof, a distance of 299.16 feet to the point of beginning of the line to be described; thence easterly, deflecting to the right 03 degrees 25 minutes 15 seconds, a distance of 1443.72 feet to the centerline of said Hennepin County Road No. 4 and said line there terminating. ALSO: Tract A,RLS No. 1629, Files of the Registrar of Title,Hennepin County,Minnesota. ALSO: That part of the following described parcels: That part of the Southeast Quarter of Section 28, Township 116,Range 22, lying northerly of Highway No. 212-169,Except that part lying within Tract D,RLS 1667,Files of the Registrar of Title,Hennepin County, Minnesota and lying southerly and westerly of the following described line:Beginning at.the southeast corner of said Tract D,RLS 1667;thence easterly along the easterly extension of I the south line of said Tract D, a distance of 357.21 feet;thence southerly deflecting to the right 80 degrees 41 minutes 43 seconds, a distance of 60.86 feet to the northerly right of way line of said Highway No.212-169 and there terminating. AND That part of Tract D,RLS 1667,Files of the Registrar of Title,Hennepin County, Minnesota, lying southeasterly of County State Aid Highway No. 4, Plat 60. AND That part of the South Quarter of the Northwest Quarter of Section 28, Township 116,Range 22, lying easterly and northerly of the following described line: Commencing at the southeast corner of the Northwest Quarter; thence westerly along the south line thereof, a distance of 890.50 feet; thence deflect to the right 80 degrees 30 minutes to the centerline of County Road No. 4; thence northerly along said centerline to the north line of said South Quarter of the Northwest Quarter and there terminating. All of which lies southwesterly of the following described line: Commencing at the southeast corner of the Southeast Quarter of Section 28, Township 116, Range 22; thence North 00 degrees 17 minutes 55 seconds West, assumed bearing along the east line of said Southeast Quarter, a distance of 1370.31 feet to the actual point of beginning of the line to be described; thence North 72 degrees 17 minutes 40 seconds West, a distance of 2796.86 feet; thence northwesterly along a tangential curve, concave to the northeast, having a radius of 660.00 feet, an included angle of 47 degrees 05 minutes 49 seconds and an arc length of 542.52 feet; thence North 25 degrees 11 minutes 51 seconds West, tangent to last described curve, a distance of 420.79 feet; thence westerly along a tangential curve, concave to the southwest,having a radius of 350.00 feet, an included angle of 54 degrees 23 minutes 10 seconds and an arc length of 332.23 feet;thence North 79 degrees 35 minutes 01 seconds West, a distance of 83.03 feet to the centerline of County Road No. 4 and there terminating. /O HENNEPIN VILLAGE CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA RESOLUTION NO. 2001- RESOLUTION APPROVING THE PRELIMINARY PLAT OF HENNEPIN VILLAGE FOR PEMTON LAND COMPANY BE IT RESOLVED,by the Eden Prairie City Council as follows: That the preliminary plat of the Hennepin Village for Pemton Land Company dated November 2, 2001 and consisting of 28.3 acres into 125 lots, a copy of which is on file at the City Hall, is found to be in conformance with the provisions of the Eden Prairie Zoning and Platting ordinances, and amendments thereto, and is herein approved. ADOPTED by the Eden Prairie City Council on the 20th day of November,2001. Jean L. Harris,Mayor ATTEST: Kathleen A. Porta, City Clerk STAFF REPORT TO: Community Planning Board FROM: Michael D. Franzen, City Planner DATE: November 9, 2001 SUBJECT: Hennepin Village Planned Unit Development APPLICANT/ Pemtom Land Company OWNER: Lynn Charlson, David Brown LOCATION: South of Flying Cloud Airport, east of Eden Prairie Road, and north of Highway 212 1. Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres,from Office to Neighborhood Commercial on 4.5 acres, and from Medium Density Residential to Office on.7 acres 2. Planned Unit Development Concept Review on 249 acres 3. Planned Unit Development District Review with waivers on 28.3 acres 4. Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM-6.5 on 18 acres 5. Site Plan Review in the RM-6.5 District on 18 acres 6. Preliminary Plat on 28.5 acres into 125 lots and 2 outlots 1D._ • 1 Location Map ' Hennepin Village • • • :tCb r y' ��o•. .a3. ?a'r. e � L~ 1„1.,,..eA ','n-k,,, s '''cy� yt• - '+LY " `„Y` `°i?t^ _ ,'Y4� • o-� f yam' ,. .:; �°` ^ki. �ir t t .*:*21,....".-• / • v r^^'s -. ,,E g tt_y n,..,.....„. „"" -mow-u-kiAA "`-rr� t w,F,T,,,C,,, • `I u jo -,• .'.a"'`'k`�•�".. �ax...F".kf`^T R 02,2f-- ▪ .a J'• .7: icy .. ' iK .� -, £dry..-1 .--.. YY ke'i SA' A . .--;,..i Rtn•.4's�r',a-.7. k�•?..4. 5 'T3�*h, 5 ` 4::j.. 1a yY�,,, u t a1i zg.t4i-T-4. 1 41 E` f -�w St .. ",$..a. pn� Z'? 7n-c» lh^ �'`K 'i�oi r �, - '"'r e�� r , f.i. _SS ) +_ k.,r-h t S iy ,4.•'-fi.._ . _ 1. . .......)...) ' tr'N-,'xz. ,11,,, ,;_,.t..tse i� �z .e. ' `. i'. 4.-- Sap'' "-+ '�,a'-••.,--.�- . '�.r SUBJECT SITE 14 '�.-' - y'� +'vfl `pl i'l+t�▪ i t.1Diu ...F.: xpi Y ''!nY } .y'ritit:i., 1I . / , '{^Fnu.' }... , yx �j� 'r.�1 ,yt5Swatl'1 SC+ ,� 'S' y 4L' h. ui1 }Tj • • s �u. ...;'`3 n:::+Ir.Y"_�:: +,�x rN'' -•Jwt,.5. n."-. ...t �▪ 1..a.c'lxv•. l4 h- n!;. .1 its .;:▪r::::• P:1771....::1-7..f1;(1:11°'''::41 1111 1 ,....„., ,I. , . .,::::•0 1 * -I c.Q.1, W ^y�',� '.'`w^sr ' `:.;vac" 4j!} • II 1 { I I Flying Cloud Dn I ` • Grass Lake 1 I :I .! , il 7- 1 I N r • t i 1 1 13 Staff Report—Hennepin Village Planned Unit Development November 9,2001 PROJECT • Hennepin Village is a mixed land use project of single family,multiple family,neighborhood commercial, office and open space. • 184 single family homes • 511 townhouses • 4.5 acres of neighborhood commercial—30,000 sf • 71 acres of office (no square footage is proposed,however 71 acres of office at a.3 bases area ratio is 927,828 square feet) • 71 acres of open space EXISTING GUIDE PLAN In 1998 the City Council approved a 475-acre guide plan change for the Charlson, Brown, and Standal properties to include low-density residential,medium density residential,church, office, and open space. The guide plan change was based on the following. • Transition in land use from existing low-density residential areas west of Eden Prairie Road to the airport. • Open space along Riley Creek and the Minnesota River Bluff. • Traffic cap of 13,607 daily trips. The traffic cap represents the capacity of the site to develop without requiring regional road improvements. Hennepin Village occupies 252 acres(includes road right of way)of the original 475-acre guide plan change and includes the Charlson and Brown properties. The Standal property(25 acres)is not part of this plan. Grace Church purchased 50 acres. The MAC purchased 157 acres. The existing guide plan shows this property as a mixture of land uses. • 55 acres of low density residential • 26 acres of medium density residential • 40.8 acres of medium density residential-office • 102 acres of office. • 25.2 acres of open space Staff Report—Hennepin Village Planned Unit Development November 9,2001 DEVELOPMENT OF THE SITE ACCORDING TO THE GUIDE PLAN Developing the site according to the guide plan would result in the following. • 137 single family homes • 182-468 multiple family homes • 962,000 S.F.— 1,259,755 S.F. of office. PROPOSED GUIDE PLAN CHANGE There are three guide plan changes. • 17.7-acre guide plan change from Office to Medium Density Residential (The east 15.3 acres and the north 2.4 acres of proposed Site C) • 0.7-acre guide plan change from Medium Density Residential to Office(adjacent to Spring Road) • 4.5-acre guide plan change from Office to Neighborhood Commercial. (4.5 acres of proposed Office Site 7) Reasons to consider the guide plan changes: • Mixed land use • • 71 acres of dedicated public open space • Commercial would provide closer services to existing and future residential south of Pioneer Trail and west of Eden Prairie Road • A"historic" architecture theme • Preservation of historic, cultural, and archaeological resources Reasons to not consider the guide plan changes: • 17.7 acres of additional housing close to the existing airport. • 90 more housing units than the guide plan. • The proposed housing does not meet a senior or affordable housing goal. • Results in a loss of employment. (approximately 1,000 jobs) • Generates more traffic than the existing guide plan. The traffic cap for the PUD is 10,609 trips. The proposed PUD traffic is 14,004 trips. • There are commercial services within 1-1.5 miles of the property. These are Lions Tap and Superamercia. 1 15 Staff Report—Hennepin Village Planned Unit Development November 9,2001 PLANNED UNIT DEVELOPMENT DENSITY TRANSFER A PUD density transfer is required from the proposed public open space in Site B. The gross density of Site B is 2.5 units per acre. Density transfer places 184 units in a smaller area(22 acres) for a net density of 8.4 units per acre. PUD GRADING DRAINAGE AND UTILITIES All stormwater runoff is directed to the required stormwater treatment ponds. Sewer and water is not available to any of the land in the PUD. A City improvement project is required. PUD TRAFFIC AND ROAD IMPROVEMENTS Hennepin Village includes the Charlson and Brown property and is allocated a total of 10,609 daily trips. The proposed traffic generation is 14,004 trips. The proposed commercial center generates traffic above the daily trip cap. There are benefits to neighborhood commercial which may offset the increase in daily traffic such as shared trip reduction in the AM and PM peak hour,reduced traffic at other commercial centers in the City, and providing an alternate access to the airport at a safer location Highway 212. There are four road improvements needed for this project. • Eden Prairie Road • Charlson Road • A road connection between Eden Prairie Road and Charlson Road. This road connection needs to be completed concurrent with the development of Site A to provide a second access for traffic and emergency vehicles. The road should be 28 feet wide with a 54-foot right of way. This provides room for a trail. The road can be constructed up to a 10% grade in order to minimize impacts on the crossing of Riley Creek. • A Road connection from Charlson Road to the airport. This should occur at the north end of the proposed neighborhood commercial site. This would allow the opportunity for the existing access to the airport from Highway 212, east of the proposed commercial site,to be closed. This is a benefit to Highway 212. TRANSITION BETWEEN OFFICE AND RESIDENTIAL A 100-foot wide buffer with a berm and landscaping is needed. This should be centered along the /6 Staff Report—Hennepin Village Planned Unit Development November 9,2001 common boundary line. NATURAL RESOURCES The sites significant natural resources are Riley Creek,Minnesota River Bluff,trees,topography, and wetlands. • Riley Creek- A 300-foot wide dedicated area on either side of the creek protects Riley Creek. • Minnesota River Bluff- The Minnesota River Bluff is protected by dedication of land below residential Site C and office Site 6. • Trees -A total of 37 acres of trees (51%)in the entire PUD are impacted. Tree replacement is proposed as mitigation. • Steep Slopes - Steep slopes are protected by land dedication. • Wetlands -The wetland adjacent to Riley Creek is protected by land dedication. HISTORIC, CULTURAL,AND ARCHAEOLOGICAL RESOURCES There are three archaeological sites and several historically related issues within the area of the PUD. The attached report from John Gertz, historic Preservation Specialist recommends avoidance and preservation of viewsheds. The PUD avoids archaeological sites and preserves viewsheds. FLYING CLOUD AIRPORT • Attachment Two is the Metropolitan Council Land Use Compatibility Guidelines for Aircraft Noise Zones. This is the existing airport. • Attachment Three is Land Use Safety Zones. This is the expanded airport. • Attachment Four is the 2010 Noise Contours. This shows the expanded airport with noise zones as proposed by the MAC. All housing in the PUD shall be designed to meet the Metropolitan Council Guidelines for Aircraft Noise for interior noise reduction. SITE A REZONING TO R1-9.5 AND RM-6.5 Two zoning districts are proposed for Site A. The R1-9.5 district is proposed on 10.3 acres with 55 housing units, at a density of 5.35 units per acre. The RM-6.5 district is proposed on 18.3 acres with 70 housing units at a density of 3.89 units per acre. The parking requirements are one enclosed space and one outside space per unit. The plan meets this requirement. Guest parking is provided along the private streets. Staff Report—Hennepin Village Planned Unit Development November 9,2001 SITE A PLANNED UNIT DEVELOPMENT WAIVERS Site A is the only part of the PUD that is proposed for rezoning at this time. Waivers from the City Code are for density, lot size,lot dimensions and setbacks. R1-9.5 Zoning District • Lot size from 9,500 SF to 3,240 SF. • Density from 3.5 units per acre to 5.35 units per acre. • Site area per unit from 9,500 SF to 8,142 SF. • Lot width from 70 feet to 36 feet. • Lot depth from 100 feet to 90 feet. • Front yard setback from 30 feet to 10 feet. • Rear yard setback from 20 feet to 10 feet. • Side yard setback from 5 feet minimum and 15 feet total to 5 feet minimum and 10 feet total. RM-6.5 Zoning District • Lot depth from 100 feet to 74 feet. • Frontyard setback from 30 feet to 10 feet. • Side yard setback from 10 feet minimum and 20 feet total to 10 feet minimum and 10 feet total. A planned unit development allows the city to grant waivers if: • The plan results in a more creative and efficient approach to the use of land. • The plan is designed in such a manner to form a unified environment within its own boundaries. • The waivers are justified by the design. • The waivers result in a better plan for the site than if no waivers are granted. Potential reasons for considering the waivers are: • A Unified"historic"architectural theme • 71 acres of dedicated open space SITE A GRADING,DRAINAGE AND UTILITIES Stormwater runoff will drain into the required stormwater treatment ponds. City sewer and water is not available to this site. A City improvement project is required. 17 Staff Report—Hennepin Village Planned Unit Development November 9,2001 SITE A LANDSCAPING AND TREE REPLACEMENT The amount of landscaping required is 359 caliper inches. The plan meets this requirement. There are 4,264 diameter inches of significant trees. A total of 2,424 inches will be lost due to construction. The required tree replacement is 1,684 inches. The plan meets this requirement. SITE A ARCHITECTURE A historic architectural theme is proposed for both the single-family homes and the townhouses. Since the single-family homes are close together it is important to have a diversity plan so that no two units are alike,side by side or opposite each other. The developer is proposing a diversity plan. SITE A SIDEWALKS AND TRAILS The plan provides the required trials and sidewalks. SUMMARY The Community Planning Board should discuss the following questions. 1. Should the land use remain as guided,or be changed to accommodate the proposal by Pemtom Land Company? Should office be converted to residential? Should office be converted to commercial? Should residential be converted to office? 2. Density transfer is proposed to preserve open space. Is the resultant net density appropriate for the land adjacent to Eden Prairie Road? If not, what should the net density be? Under what conditions is the density transfer acceptable. 3. Waivers are required for density,lot size and setbacks. Does the plan with waivers result in a better design for the City? Staff recommends the following: • The guide plan change for Site C,from office to residential, should not be approved. • The guide plan change from office to neighborhood commercial should be approved. • The guide plan from residential to office on.7 acres is minor and should be approved. • The PUD waivers for site A,and density transfer for site B,is based on dedicating 71 acres of open f 19 Staff Report—Hennepin Village Planned Unit Development November 9,2001 space, the historic architectural theme, and protection of historic, cultural, and archaeological resources through dedication. STAFF RECOMMENDATION Alternative One If the Community Planning Board believes that compelling reasons have been provided to justify the comprehensive guide plan change,that the planned unit development waivers result in a better plan for the City, that historic, cultural, and natural resources are protected, and that traffic and stormwater impacts are mitigated, then one option would be to recommend approval of the following: • Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres, Office to Neighborhood Commercial on 4.5 acres, and Medium Density Residential to Office on 0.7 acres • Planned Unit Development Concept Review on 249 acres • Planned Unit Development District Review with waivers on 28.3 acres • Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM- 6.5 on 18 acres • Site Plan Review in the RM-6.5 District on 18 acres • Preliminary Plat on 28.5 acres into 125 lots and 2 outlots This approval is subject to the recommendations of this Staff Report, the plans dated November 2 and 9, 2001, and the following: 1. Prior to Final Plat approval,the proponent shall submit detailed storm water runoff, utility and erosion control plans for review by the City Engineer and Watershed District 2. Prior to grading permit issuance,the proponent shall install erosion control and tree protection fencing at the grading limits of the property for review and approval by the City Engineer and City Forester. 3. Prior to Building permit issuance, the proponent shall: A. Meet with the Fire Marshal to go over fire code requirements. B. Submit samples of exterior building materials for review. C. Submit a landscaping and tree replacement bond for review. D. Pay the appropriate cash park fee. A aQ Staff Report—Hennepin Village Planned Unit Development November 9,2001 4. The following waivers from the City Code are granted as part of the Planned Unit Development District review in the R1-9.5 and RM 6.5 Zoning District: R1-9.5 Zoning District • Lot size from 9,500 sf to 3,240 sf. • Density from 3.5 units per acre to 5.5 units per acre. • Site area per unit from 9,500 sf to 8,142sf. • Lot width from 70 feet to 36 feet. • Lot depth from 100 feet to 90 feet. • Front yard setback from 30 feet to 10 feet. • Rear yard setback from 20 feet to 10 feet. • Side yard setback from 5 feet minimum and 15 feet total to 5 feet minimum and 10 feet total. RM-6.5 Zoning District • Lot depth from 100 feet to 74 feet. • Front yard setback from 30 feet to 10 feet. • Side yard setback from 10 feet minimum and 20 feet total to 10 feet minimum and 10 total feet. 5. The PUD waivers for site A, and density transfer for site B, are is based on dedicating 71 acres of open space,the historic architectural theme, and protection of historic, cultural, and archaeological resources through dedication. 6. The east west road between Eden Prairie Road and Spring Road should be built concurrent with the development of Site A. This road should have a 54-foot right of way,pavement width of 28 feet, an 8 foot wide trail and constructed at a slope not to exceed 10%. 7. The access to the proposed commercial area should be located 1/8th mile from Highway 212. 8. Provide a public road access to the airport along the north side of the proposed commercial site. 9. A trail head access and parking is needed in Site C adjacent to the City park. 10. Right of way for the future realignment of Spring Road should be dedicated at this time. 11.Additional right of way is necessary at Spring Road and Eden Prairie Road to accommodate emergency vehicles and trucks. ft at Staff Report—Hennepin Village Planned Unit Development November 9,2001 12.Developer shall acquire easements for offsite grading and drainage. 13. Site B shall be limited to three access points off Eden Prairie Road. 14. Units in the southwest corner of Site B need to be relocated to avoid a wetland and meet the required setbacks and buffers. 15. A fire truck turnaround is needed for the units in Block 2, Site A. 16. Access to Charlson Road should be 1/8th mile spacing. 17. Access to the commercial site shall be 1/8 mile from Highway 212. No right in access off Highway 212 and Charlson Road shall be permitted. 18.Rear yard drainage on Site C and D shall be directed back to internal streets in order to manage the City park as a dry Prairie. 19.All housing in the PUD shall be designed to meet the Metropolitan Council Guidelines for Aircraft Noise for interior noise reduction. 20. Sewer and water line construction shall be within Spring Road and not on adjoining private property. 21. The actual number of units that can be built in Site B, C, and D shall be based on detailed plans presented at the time of rezoning. 22. The actual amount of office that can be built in shall be based on detailed plans presented at the time of rezoning. 23. The actual amount of commercial that can be built in shall be based on detailed plans presented at the time of rezoning and a traffic analysis showing mitigation for daily traffic above the trip cap. Alternative Two If the Community Planning Board believes that compelling reasons have not been provided to justify the comprehensive guide plan change, that the planned unit development waivers do not result in a better plan for the City, that historic, cultural, and natural resources are not protected, and that traffic and stormwater impacts are not mitigated,then one option would be to recommend that the project be continued with direction to change the plan as follows: • Modify or eliminate the guide plan change from Office to Medium Density Residential. Staff Report—Hennepin Village Planned Unit Development November 9,2001 • Modify or eliminate the guide plan change from Office to Neighborhood Commercial. • Modify or eliminate the guide plan change from Medium Density Residential to Office • Modify or eliminate PUD waivers. • Reduce tree loss. Alternative Three If the Community Planning Board believes that compelling reasons have not been provided to justify the comprehensive guide plan change,that the planned unit development waivers do not result in a better plan for the City, that historic, cultural, and natural resources are not protected, and that traffic and stormwater impacts are not mitigated,then one option would be to recommend that the project be denied for the following reasons: • The project is inconsistent with the comprehensive guide plan. • The plan does not provide an adequate transition to the adjoining residential neighborhoods as required by City Code. • The plan requires the following waivers from the City Code. R1-9.5 Zoning District • Lot size from 9,500 sf to 3,240 sf. • Density from 3.5 units per acre to 5.5 units per acre. • Site area per unit from 9,500 sf to 8,142sf. • Lot width from 70 feet to 36 feet. • Lot depth from 100 feet to 90 feet. • Front yard setback from 30 feet to 10 feet. • Rear yard setback from 20 feet to 10 feet. • Side yard setback from 5 feet minimum and 15 total feet to 5 feet minimum and 10 total feet. 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In general I concur with the recommendations made by Loucks &Associates, and include the following: • W. A.Frederick Farm (21 HE 0305) Avoidance is recommended. If the site is considered for development, further investigation is recommended. • Prehistoric Site(21 HE 0304) Avoidance is recommended. • Possible Lorraine Sohm Residence (21 HE 0306) Avoidance is recommended. • Raquet Farm No further action recommended. • Historic Trails Avoidance is recommended. If the location of trails is known they should be indicated on plans,unless located outside the area of potential effect. • Viewshed Issues with Frederick-Miller Spring Frederick-Miller Spring is a locally designated Heritage Preservation Site. The spring's • historical significance is due largely to the site's undisturbed physical integrity and viewshed. The approved preservation plan for the spring includes maintaining the existing landscape and viewshed. Careful consideration should be given to placement of • f nearby development to ensure the current viewshed is preserved. • Charlson Site(Prairie Bluff Conservation Area) This site may have viewshed issues to consider when planning nearby development. • Burial Mound(21-HE-0284) The State Archaeologist has authenticated a burial mound in the East Parcel. Burial mounds are protected under MN ST 307.08 and its procedures. Any development activity near the mound will have to.be coordinated with the Office of the State Archaeologist. . „ . . . . . . . . . if ' ' ' riiIIIIIIIIII I 1 it'------r-f li;:111-1111F ''' . . ....,c.o•i=ti -t1 1 ulitz, --0.400.0 - 1 - I _ ,• 0 ,V Hil.vp: [;41 ]. . ,, • , ci 01 t.3 ..._ __It• .. -.... ..., :: ;',.. , ' •, rti . '',1 , , i`- ' -, 4-h.......__ _ii _ ; Iii ii,iiiiii)l- .1„1 it.. .• / . .,..f. ri LI .!' !'- • -, ! .. , ' , ,, % I " ''' • 1 .¢"' 1.';';:„ .1::..", .,'.1.! . ', . ---'.;;-. '''d'. . ,'•;,1.!......:; W'''.1...."• .. .'"" ••• t;g . 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Eg g g / ....,.....E rA .4-1 g •if ,,-,r. 311, 10 k.ti"• %Ma 51'16--- rti --- / is,..1-,. •`"Q V.i g 12 / I ,r: °-c a-6r• 1....,0..2 3 I.. I ' 1.3 •9 b o i .....k E 30 Community Planning Board Minutes November 13,2001 Page 4 B. HENNEPIN VILLAGE by the Pemtom Land Company. Request for Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres, from Office to Neighborhood Commercial on 4.5 acres, and from Medium Density Residential on 17.7 acres, from Office to Neighborhood Commercial on 4.5 acres, and from Medium Density Residential to Office on .7 acres, Planned Unit Development Concept Review on 249 acres, Planned Unit Development District REview with waivers on 28.3 acres,Zoning District Change from rura to R1-9.5 on 10.3 acres and from rural to RM-6.5 on 18 acres, Site Plan Review in the RM-6.5 District on 18 acres, and PReliminary Plat on 28.5 acres into 125 lots and 2 outlots. Location: South of Flying Cloud Airport, east of Spring Road. The public hearing opened at 7:15 p.m. Dan Herbst of Pemtom Land Company introduced Janet and David Brown landowners, Brett and Tracy Hope, property managers for over 20 years, Cory Meyer landscape architect/planner, and Dwight Jellie, engineer. Pemtom discussed historical information regarding the 1852 plat which was the basis for Hennepin Village. Simple, functional farmstead architecture will be incorporated. Four sites, A, B, C, and D will be developed. The City owns 57 acres in the area. A collector road will run from Eden Prairie to Spring Road. There is a substantial amount of open space, 71 acres. A sidewalk system of 4.28 miles will interconnect the development along with 4.9 miles of trail. Site A will contain single family detached and townhomes; Site B will have single family detached, carriage homes, and walkout townhomes; Site C and D will have these three and also contain woodland townhomes. Single family homes on the east will provide screening from existing homes on the west side of Eden Prairie Road. Entrance monuments will be provided containing Chaska brick, limestone, and fieldstone. Site B's community green is 400 feet long. A community building and swimming pool will be adjacent. Walkout townhomes will have prairie style architecture but have garages in front. Carriage homes will have garages to the rear and 3 stories. Porches, landscape elements, and sidewalks are part of the neighborhood designs. In addition to the concept plan, they are requesting site A approval. Site A looks over Riley Creek valley. An overlook will be incorporated. The most significant guide plan change is the open space increase. A crossover road can be done at the developers expense. The increase in park fees will benefit the city. Franzen stated in addition to the historical information, the zoning code and comprehensive plan were used by staff to form its recommendation. Staff does not recommend approval of site C, 17 acres overall. Changing commercial to residential could impact the City's negotiations with the airport. Other reasonsns are no affordable housing are included in the project. There are 22 conditions for 31 Community Planning Board Minutes November 13,2001 Page 5 approval in the staff report. These conditions will need to be incorporated in their final documents. Item#21 addresses the number of housing units on b, c, and d in the future. The concept plan addresses only capacity for the property. Commercial development qualifiers are a detailed plan and traffic. The commercial has 3,500 more daily trips per day over the cap for the area and would need to be made smaller or road improvements would need to be made and paid for by the • developer. Three options: approval with conditions, continuance, and denial are offered. Dean Edstrom 10153 Eden Prairie Road, disagreed that density transfer should be used in this instance. There are many natural areas. Instead of this density he would prefer a 5 acre minimum lot sizes. There are safety concerns with the location of the airport in addition to the noise. Density in the area increases the possibility of problems with safety. He asked whether MAC would favor this type of density in this area. Jeff Strate, 15210 Summerhill Drive said he was part of the task force for the Prairie Bluff Preservation Area. He asked whether the gazebo in site A would be open to the public. The board should consider the impact of the development on the conservation of the area. The plan looks good but they should be careful on what goes next to a conservation district. Dennis Davey 9900 Spring Road, met with staff but has just seen the plan today. The green space is good. Along Spring Road there are NURP ponds or some type of waterway. It is a dry ravine right now. He questioned whether sidewalks and trails were being guided by the Parks Department or the developer. Chris Johnson of 9700 Eden Prairie Road inquired whether there would be matching walkway/trailway on the west side of Eden Prairie Road. He inquired about interference of the main road to residential area with car lights shining into windows. The houses are too close together. Colleen Fitzgerald, Eden Prairie Road and Beverly Drive, inquired whether the green space was permanent. They are across from site B. She inquired about snow removal for the site. Chris Johnson inquired whether trails and sidewalks were city or developer property. He asked about possible assessments. Joseph Watson, Spring Road, said they were not on the mailing list. He asked about sewer and water.He is concerned with runoff and with Miller Spring. Dan Herbst of Pemtom stated there was a public trail along the road. The sidewalks and gazebo are private. 5� Community Planning Board Minutes November 13,2001 Page 6 Fox stated the Prairie Bluff Conservation Area did have a management plan. Any development of sites C or D should comply with the plan, including drainage and limiting access. A trail head is recommended on site C with public parking and a gateway. Franzen said item 18 in the staff report addresses drainage going into internal streets so no runoff collects on park property. Dwight Jellie said there was a series of natural ravines along Spring Road. They are proposing some dams at 8-12 feet to slow the water. It is currently sand and gravel.NURP ponds will provide filtering. Herbst said trails would connect and would be public. Sidewalks are private. Gray said a feasiblity study for' Eden Prairie Road between Riley Creek and existing 212 was being completed. They anticipate future residential development and assume in the long run trails and sidewalks would be on each side of the roadway. Franzen stated as part of the developers agreement the open space would be dedicated to the city. The City owns it and only Council could sell it or put it to another use. Gray said homeowners associations are responsible for snow removal in private developments. Gray stated allocation of assessable costs would be a per unit basis and therefore density transfer would not affect assessments. Franzen stated Davies and Watson were not part of the mailing list received from the County. They will add them to the list. Gray stated notification for public hearings may be different than notification for assessments. Fox said the green space north of Miller Spring would become public and there would be no development around it. Brooks asked Franzen about site C and the City's position with MAC. Franzen stated in 1998 most of the land near the airport was low density residential and open space. MAC attended public hearings and stated they were opposed to any residential in the area. The City approved a guide plan change which shifted around the housing in the area and used office transition between 35 Community Planning Board Minutes November 13,2001 Page 7 low density and the airport. The change was approved by the Met Council. This development would add 90 units to the area. City Council must act on the project before the Met Council looks at it, and it must be approved by the Met Council in order to go forward. More housing may not be in compliance with the aviation chapter of the Met Council. It would be difficult for the City to say on one hand 90 more houses are acceptable near the airport after already stating the airport impacts existing and future homes and then ask MAC, for example, to impose noise restrictions. Sodt asked whether it was proximity of airport or total units that would matter to the Met Council. Franzen stated it is both. The additional units in the area are not in a safety or noise zone. Nelson said the width of lots in A were requested to go to 70 feet from 36 feet. Also with a 5 foot sideyard and 10 foot frontyard/backyard setback these lots are very narrow. Herbst stated the lots are 36 feet wide. Shrubbery will go around the home. The only place is 10 foot between garages and 14 feet between houses. These homes will start at$240,000. Sodt inquired whether he had considered a 40 or 45 foot width. Herbst said it would considerably cut the density and number of homes and drive up the price. Koenig stated in the developer's letter he mentioned a berm. She assumed it would be between residential on C &D and city park property. Herbst said the berm was designed so that a large rise would screen homes from the airport for safety and sound. A berm on site C defines public and private space. Koenig asked whether the berm would be landscaped. Herbst said it would be landscaped. Koenig stated she would like a monument stating it was a conservation easement. She inquired about how the burning practice would affect the residential area. Fox said they would continue to use burning as a management tool but would be sensitive to wind conditions.A management plan is on file for viewing. 3LI Community Planning Board Minutes November 13,2001 Page 8 Herbst noted it could be part of the disclosure statement. The airport, expansion, and upgrades would be included as well. Brooks asked whether there were the same number of units 6 weeks ago and density per acre. How much more than the guide plan. Franzen said the unit count is the same and the density was 4 units per acre overall. Site B takes 2.5 units per acre and concentrates it into 22 acres making 8 units per acre. The flood plain, wetland, and creek are the only non -developable areas. Motion by Koenig, second by Nelson to close the public hearing. Motion carried, 7-0. The public hearing closed at 9:00 p.m.. Brooks expressed concern with site C and possible future issues with MAC. He is comfortable with the guide plan change of office to commercial and residential to office. He understands neighbors' concern with density. He is in favor of the project other than site C. Nelson concurs with Brooks regarding site C, and questions it being changed to residential. Because of the proximity to the airport, it is a good idea not to change the land use. She has come concerns with A and B setbacks. She does not object to the density but the narrowness of the setbacks. The houses are too close, there are too little green space and trees, and the price point is not low enough. Seymour concurs with the idea of site C not being approved. Overall the project looks good. There is land use balance and he is not concerned with the density. He likes the neighborhood commercial and transit stop possibilities. Koenig liked the neighborhood commercial concept but it will generate additional traffic. Franzen said for this area, neighborhood commercial makes sense; the question is how much. The staff report suggests road improvements as mitigation for the size proposed. Koenig said it appears traffic will cause problems in the area even after upgrades. Gray said studies indicate a mixed use. The overall level of development will stay within the traffic pattern. The limiting factor becomes regional facilities. 35 Community Planning Board Minutes November 13,2001 Page 9 Koenig said she did not have a problem with the lot size because of the tradeoff with the green space. Would this project cause this type of density west of Eden Prairie Road? Franzen said each project would be considered individually. There is not an area of 250 acres left where such open space could be amassed. The reason for granting the net density is on the basis of 71 acres of open space.. Sodt said he liked the village concept. He hoped lot width concerns would be addressed; he is concerned with increased traffic with the addition of commercial. Traffic concerns should be addressed. He would support staff recommendations regarding site C. Foote stated he was pleased with the plan overall and would concur with the staff report. A, B, and D density would be addressed when specific plans were drawn. He likes the open space and neighborhood commercial. He is concerned with sideyard setbacks but would go along with waivers to maintain the price point. He would like to see current proposed price points retained with the approval of these waivers. Stoelting said it was a good concept; he had concerns with site C, liked the neighborhood commercial and was unconcerned about the land use change for the .7 acres. Franzen said it appears that no one wants to change the land use from office to residential, and everyone likes the PUD except for site C. He recommended each request be made as a separate motion in order to send an accurate and clear message to the City Council. Motion by Nelson, second by Brooks to recommend for approval the Comprehensive Guide Plan Change from Office to Neighborhood Commercial on 4.5 acres and Medium Density Residential to Office on .7 acres. Motion carried, 7-0. Motion by Seymour, second by Koenig to recommend denial of a Comprehensive Guide Plan Change from Office to Medium Density Residential on 17.7 acres. Motion carried, 7-0. Motion by Brooks, second by Nelson to recommend for approval of the PUD concept review on 249 acres with the exception of 17.7 acres in site C which should remain office, subject to the conditions listed in the staff report. Brooks asked whether the conditions were acceptable to the developer. Community Planning Board Minutes November 13,2001 Page 10 Franzen said the board would have to reopen up the hearing. Stoelting asked if the staff report conditions are standard or typical of PUDs. Franzen stated the conditions are based upon city policies,procedures, and ordinances. Koenig said the Standal property was not included in the continuation of the berm. She would like to add as an amendment a significant berm where City park property abuts developing property. Motion by Koenig, second by Sodt to amend the Motion approving the PUD concept review on 249 acres to include the condition of a significant berm where City park property abuts developing property. Motion carried on the amendment, 7-0. Stoelting called the question on the original Motion. Motion carried, 7-0. Motion by Brooks second by Koenig to recommend for approval the PUD review with waivers on 28.3 acres. Motion by Nelson, second by Sodt to amend the Motion to delete the waiver of a sideyard setback from 5 foot minimum and 10 total and require a 5 foot minimum and 15 feet total. Amended Motion failed, 2-5 by roll-call vote: Brooks, nay; Foote, nay; Koenig, nay; Seymour, nay; Sodt, aye; Stoelting, nay; Nelson, aye. Stoelting called the question on the original Motion. Motion carried, 6-1, nay Nelson. Motion by Brooks, second by Foote to recommend approval of a Zoning District Change from Rural to Rl 9.5 on 10.3 acres and Rural to RM-6.5 on 18 acres. Motion carried,7-0. Motion by Brooks, second by Foote to recommend for approval the Site Plan Review in the RM-6.5 District on 18 acres. Motion carried 7-0. Motion by Brooks, second by Foote to recommend for approval the Preliminary Plat on 28.15 acres into 125 lots and 2 outlots. Motion carried, 7-0. 3 - CITY COUNCIL AGENDA DATE: 11/20/01 SECTION: Public Hearings SERVICE AREA/DIVISION: Community Development ITEM DESCRIPTION: ITEM NO.: Donald R.Uram Michael D.Franzen Charlson Brown Standal AUAR - .C. Requested Action Move to: • • Close the Public Hearing; and • Adopt the Resolution for Alternative Urban Area Review. Synopsis The Alternative Urban Areawide Review(AUAR)is an environmental review to consider an overall development scenario for a large site,rather than incremental impacts of individual projects or phases of one large project over a period of time. This is a comprehensive review of traffic, drainage,wetland,water quality,historic, cultural and natural resources. The Community Planning Board voted 7-0 to recommend approval of the project to the City Council at the November 13, 2001 meeting. Background Information The AUAR contains a mitigation plan to provide reviewers or purchasers of land with an understanding of the actions necessary to protect the environment and limit the proposed impacts. Many of the impacts are associated with improvements that would be required by the • City for any project such as stormwater treament ponds,road construction, and extension of sewer and water. The mitigation plan is pages 41-50. The AUAR is based on the existing guide plan for a 318-acre piece of property. The property is guided a mixture of land uses. • 55 aces of low density residential • 27-90acres of medium density residential • 96-161 acres of office • 25 acres of public open space • 50 acres of church. The AUAR has two land use scenarios, one is more residential(figure 4),the other is more office (figure 4a) \\EP 2K\CITYWIDE\Comm.Dev\Projects Active Files\Charison Brown Standal AUAR CC 1st Cover Sheet-11-20-01.doc 1 Attachments 1. Resolution for AUAR 2. Staff Report dated November 9, 2001 3. Community Planning Board minutes for November 13, 2001 K\Comm.DevTrojects Active Files\Chadson Brown Standal AUAR\CC 1st Cover Sheet-11-20-01.doc CHARLSON,BROWN AND STANDAL CITY OF EDEN PRAIRIE H 1 NNEPIN COUNTY,NIINNESOTA RESOLUTION NO. A RESOLUTION ADOPTING THE ALTERNATIVE URBAN AREA REVIEW DOCUMENT AND MITIGATION PLAN FOR CHARLSON,BROWN AND STANDAL WHEREAS,the City Council of Eden Prairie did hold a hearing on November 20,2001, to consider the Charlson,Brown and Standal proposal; and WHEREAS, said development is located on 318 acres of land located South of Flying Cloud Airport, east of Eden Prairie Road, and north of Highway 212; and, WHEREAS,the Eden Prairie Community Planning Board did hold a public hearing on the Charlson, Brown and Standal proposal, and did recommend that the City Council approve the Charlson, Brown and Standal AUAR document and mitigation plan; and, WHEREAS, the City Council of Eden Prairie reviewed the Charlson, Brown and Standal AUAR and mitigation plan November 20,2001; NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie, Minnesota,that the Charlson,Brown and Standal AUAR and mitigation plan is accurate, complete and mitigation measures or procedures are adequate to prevent significant environmental impacts within the area when actual development occurs. ADOPTED by the City Council of the City of Eden Prairie this 20th day of November, 2001. Jean L. Harris,Mayor ATTEST: Kathleen A.Porta, City Clerk 3 STAFF REPORT TO: Community Planning Board FROM: Michael D.Franzen, City Planner DATE: November 9,2001 SUBJECT: Charlson, Brown and Standal Alternative Urban Areawide Review: LOCATION: South of Pioneer trail,west of Flying Cloud Airport,north of Highway 212, and east of Eden Prairie Road. REQUEST: 1. Alternative Urban Areawide Review LI Staff Report—Alternative Urban Areawide Review November 9,2001 BACKGROUND The Alternative Urban Areawide Review(AUAR)is an environmental review to consider an overall development scenario for a large site, rather than incremental impacts of individual projects or phases of one large project over a period of time. This is a comprehensive review of traffic,drainage, wetland,water quality,historic, cultural and natural resources. The AUAR is distributed to local, state, and federal agencies to identify any environmental protection measures. The AUAR contains a mitigation plan to provide reviewers or purchasers of land with an understanding of the actions necessary to protect the environment and limit the proposed impacts. Many of the impacts are associated with improvements that would be required by the City for any project such as stormwater treament ponds,road construction, and extension of sewer and water. The mitigation plan is pages 41-50. AUAR LAND USE ALTERNATIVES The AUAR is based on the existing guide plan for a 318-acre piece of property. The property is guided a mixture of land uses. • 55 aces of low density residential • 27-90acres of medium density residential • 96-161 acres of office . • 25 acres of public open space • 50 acres of church. The AUAR has two land use scenarios, one is more residential (figure 4), the other is more office (figure 4a) TRAFFIC The traffic capacity of this site without requiring regional road improvements is 13,607 trips. Scenario One is 13,589 trips. Scenario Two is 13,473 trips. Mitigation is intersection improvements to County Road One and Eden Prairie Road, County Road One and Highway 212, and Charlson Road and Highway 212. STORMWATER RUNOFF A comprehensive stormwater plan is proposed to remove sediment and pollutants before discharge into Riley Creek and Grass Lake. The mitigation plan is for storm ponds built as the property_is 5 Staff Report—Alternative Urban Areawide Review November 9,2001 developed. SENSITIVE RESOURCES There are kittentails (a wetland plant),the gopher snake, and several historic landscapes and archaeological sites within the project. Mitigation would be to dedicate land and or provide conservation easements to protect these resources. WATER RESOURCES Riley Creek is within the project boundaries. Grass Lake is 1,000 feet south of the project. No alteration of either resource is proposed. Mitigation for both resources is stormwater treatment ponds. EROSION AND SEDIMENTATION There are highly erodible soils adjacent to Riley Creek. No alteration of these slopes is proposed. Mitigation would be to dedicate this area to the City and the City Erosion Control Policy. SCENIC VIEWS AND VISTAS The southern boundary of the site consists of open vistas overlooking the Minnesota River Valley. Riley Creek, including Frederick Miller Spring pass through the western border of the site. Mitigation is dedication of bluff and a structure setback from the bluff to protect views. The shoreland area along Riley Creek should be dedicated to the City. STAFF RECOMMENDATION Approval of the AUAR is based on the document dated November 9, 2001. 6 Community Planning Board Minutes November 13,2001 Page 11 C. CHARLSON, BROWN AND STANDAL AUAR by Charlson, Brown, and Standal. This is a comprehensive review of drainage, wetland, traffic, water quality, and historic, cultural and natural resources on 318 acres of land. The public hearing opened at 10:00 p.m. Franzen stated the Alternative Urban Areawide Review (AUAR) is an environmental review to consider an overall development scenario for a large site, rather than incremental impacts of individual projects or phases of one large project over a period of time. this is a comprehensive review of traffic, drainage, wetland, water quality, historic, cultural ad natural resources. It is distributed to local, state, and federal agencies to identify any environmental protection measures. The AUAR contains a mitigation plan to provide reviewers or purchasers of land with an understanding of the actions necessary to protect the environment and limit the proposed impacts. Many impacts are associated with improvements that would be required by the City for any project such as stormwater treatment ponds, road construction, and extension of sewer and water. The 318 acres is guided a mixture of land uses. The environmental review assesses impacts based on the Comprehensive Plan. There is a dual guide plan designation over a portion of the property. The document is shipped to 50 different agencies for comment. The US Fish and Wildlife Service addressed Grass Lake. The DNR made comments about rare and endangered species - cat tails and gopher snakes. There are ten pages of mitigation. Staff recommends approval. Dean Edstrom 10153 Eden Prairie Road said his concern is transportation on Eden Prairie Road. He would like to see heavier traffic directed down to Spring Road. Brooks asked about the timing of the road coming across. Franzen noted the traffic analysis address the realignment of Eden Prairie Road which should happen next year. The Hennepin Village crossover road would be built with development. Motion by Brooks, second by Nelson to close the public hearing. Motion carried, 7-0. The public hearing closed at 10:06 p.m. Motion by Brooks, second by Seymour to recommend to Council for adoption the AUAR by Charlson,Brown, and Standal. Motion carried, 7-0. 1' 0 CITY COUNCIL AGENDA DATE: SECTION: Payment of Claims November 20,2001 SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development and Payment of Claims ;�-- Financial Services/Don Uram '--!-I f Requested Action Move to: Approve the Payment of Claims as submitted(roll call vote) Synopsis Checks 104992-105355 Wire Transfers 1154, 1156-1159 Background Information Attachments I City of Eden Prairie Council Check Summary 1 112 012 0 0 1 Division Amount General 243,269 100 City Manager 9,523 102 Legal Counsel 5,710 110 City Clerk 187 111 Customer Service 9,760 112 Human Resources 1,047 113 Communication Services 685 114 Benefits&Training 1,776 115 Risk Management 58,703 116 Facilities 10,515 117 City Center 5,652 130 Assessing 21 131 Finance 68 132 Housing Trans Social Service 3,125 133 Community Development 197 134 Heritage Preservation 280 136 Wireless Communication 1,914 151 Park Maintenance 15,491 152 Parks Capital Outlay 5,787 153 Athletic Programs 3,080 154 Community Center 12,441 156 Youth Programs 2,429 157 Special Events 86 158 Senior Center 2,336 160 Adaptive Recreation 97 162 Arts 507 163 Park Facilities 2,106 180 Police 13,480 183 Civil Defense 2,970 184 Fire 5,865 185 Animal Control 1,043 186 Inspections 791 200 Engineering 4,841 201 Street Maintenance 8,403 203 Fleet Services 21,817 204 Equipment Revolving 48,975 300 Heritage Preservation Grants 4,472 303 Cemetary Operation 125 314 Liquor Compliance 358 502 Park Development 372 503 Utility Improvement 63,193 506 Improvment Bonds 1996 42,038 509 CIP Fund 41,451 511 Construction Fund 15,604 601 Prairie Village Liquor 66,363 602 Den Road Liquor 126,681 • 603 Prairie View Liquor 64,696 701 Water Fund 70,980 702 Sewer Fund 3,606 703 Storm Drainage Fund 121 803 Escrow Fund 1,690 1,006,728 City of Eden Prairie Council Check Register 11/20/2001 Check# Amount Vendor Account Description Business Unit 1154 62,144 PUBLIC EMPLOYEES RETIREMENT Employers PERA General Fund 1156 126,228 WELLS FARGO MINNESOTA N A Federal Taxes Withheld General Fund 1157 23,689 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund 1158 12,512 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund 1159 7,376 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund 104992 36 ARNOLD DAVID Program Fee Winter Skill Development 104993 40 BOLD PAULINE Instructor Service Outdoor Center 104994 48,975 BOYER FORD TRUCKS Autos Public Works 104995 264 BRYAN ROCK PRODUCTS INC Gravel Water System Maintenance 104996 1,282 BUCA INC Liquor Licenses General Fund 104997 76 BURKE LAUREL Program Fee Special Events&Trips 104998 100 COURRIER KAY Refunds Environmental Education 104999 64 ELWELL JEFF Mileage&Parking Maintenance 105000 9,523 ENGER CHRIS Other Contracted Services City Manager 105001 100 FEENEY FRANCIE Refunds Environmental Education 105002 36 FRALEY JULIE Program Fee Winter Skill Development 105003 100 HARTMAN CHRISTINE Refunds Environmental Education 105004 150 HENNEPIN COUNTY DISTRICT COURT Deposits Escrow 105005 36 JIRELE DAVID Program Fee Winter Skill Development 105006 20 JOHNSON GREG Program Fee Special Events&Trips 105007 129 KEATING MARY Mileage&Parking Community Development 105008 310 KRAEMERS HARDWARE INC Repair&Maint.Supplies Water Treatment Plant 105009 97 KRESS CARLA Mileage&Parking Adaptive Recreation 105010 25 LAKESIDE PLUMBING Plumbing Permits General Fund 105011 143 LAKEWOOD ROOFING&SIDEING Cash Over/Short General Fund 105012 162 LANE SUE Youth Resident Community Center Admin 105013 12 MANCINI JEANETTE Program Fee Senior Center Program 105014 36 MAYER MIKE Program Fee Winter Skill Development 105015 360 MEDICINE LAKE TOURS Special Event Fees Adult Program 105016 50 MILLER LOUISE Instructor Service Outdoor Center 105017 560 MINNEGASCO Gas Water Treatment Plant 105018 988 MINNESOTA BUSINESS FORMS Printing Water Utility-General 105019 23 MINNESOTA DEPARTMENT OF HEALTH Licenses&Taxes Water Utility-General 105020 11 MINNESOTA DEPARTMENT OF PUBLIC Other Contracted Services Finance 105021 8 MINNESOTA DEPARTMENT OF PUBLIC Other Contracted Services Finance 105022 100 MOORE TERRENCE Refunds Environmental Education 105023 80 MUELLER CYNTHIA Mileage&Parking Aquatics&Fitness Admin 105024 115 NATIONAL TRUST FOR HISTORIC PR Dues&Subscriptions Heritage Preservation 105025 143 O'RESKIE RICHARD W. Building Permits General Fund 105026 35 OTTERNESS RON Instructor Service Outdoor Center 105027 264 PETTY CASH Travel Expense In Service Training 105028 25 PRESERVATION ALLIANCE OF MINNE Conference Expense In Service Training 105029 109 QWEST Telephone Outdoor Center 105030 90 REARDON PHYLLIS Refunds Environmental Education 105031 36 REUSS RENEE Program Fee Winter Skill Development 105032 34 RIVER CITY SHEET METAL Mechanical Permits General Fund 105033 16 RONS MECHANICAL Cash Over/Short General Fund 105034 36 SCHMIT MIKE Program Fee Winter Skill Development 105035 200 SCHNEBELE PAUL Refunds Environmental Education 105036 30 SCHULTIES PLUMBING Cash Over/Short General Fund 105037 25 SOCIAL SECURITY ADMINISTRATION Other Contracted Services Finance 105038 325 STEVE LUCAS PHOTOGRAPHY Video&Photo Supplies Communication Services 105039 100 SWANSON S.DENISE Refunds Environmental Education 105040 128 TAYLOR BROCK CORP Building Permits General Fund 105041 50 TRAPP SUZANNE Instructor Service Outdoor Center 105042 20 WALKER SUSAN Program Fee Special Events&Trips 105043 55 WALMART COMMUNITY Operating Supplies Police 105044 36 WELLS DEBRA Program Fee Winter Skill Development 105045 140 WILDER LOIS Instructor Service Senior Center Program 105046 4,194 WORK CONNECTION-BPARK Other Contracted Services Park Maintenance 105047 632 ALL SAINTS BRANDS DISTRIBUTING Beer Prairie View Liquor Store 105048 162 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie View Liquor Store 105049 1,366 BELLBOY CORPORATION Liquor Den Road Liquor Store 105050 4,216 DAY DISTRIBUTING Beer Den Road Liquor Store 105051 3,470 EAGLE WINE COMPANY Wine Domestic Prairie Village Liquor Store 105052 8,663 EAST SIDE BEVERAGE COMPANY Beer Prairie View Liquor Store City of Eden Prairie Council Check Register 11/20/2001 Check# Amount Vendor Account Description Business Unit 105053. 775 GRAPE BEGINNINGS Wine Domestic Den Road Liquor Store 105054 11,939 GRIGGS COOPER&CO Liquor Prairie View Liquor Store 105055 8,636 JOHNSON BROTHERS LIQUOR CO Liquor Den Road Liquor Store 105056 1,963 LAKE REGION VENDING Tobacco Products Den Road Liquor Store 105057 9,354 MARK VII Beer Den Road Liquor Store 105059 68 NORTH STAR ICE Misc Taxable Prairie Village Liquor Store 105060 3,234 PAUSTIS&SONS COMPANY Wine Imported Den Road Liquor Store 105061 304 PEPSI COLA COMPANY Misc Taxable Prairie Village Liquor Store 105062 16,245 PHILLIPS WINE AND SPIRITS INC Wine Domestic Den Road Liquor Store 105063 853 PINNACLE DISTRIBUTING Misc Non-Taxable Den Road Liquor Store 105064 3,691 PRIOR WINE COMPANY Wine Domestic Prairie Village Liquor Store 105065 9,889 QUALITY WINE&SPIRITS CO Liquor Prairie Village Liquor Store 105066 13,012 THORPE DISTRIBUTING Beer Prairie View Liquor Store 105067 485 WINE COMPANY THE Wine Domestic Prairie Village Liquor Store 105068 1,140 WINE MERCHANTS INC Wine Domestic Den Road Liquor Store 105069 1,442 WORLD CLASS WINES INC Wine Domestic Prairie View Liquor Store 105070 200 ACT Dues&Subscriptions Golden Triange Study 105071 1,007 ANCHOR PAPER COMPANY Office Supplies General 105072 120 APCO INTERNATIONAL Dues&Subscriptions Police 105073 1,217 ARCH PAGING Pager&Cell Phone Wireless Communication 105074 24 BCA CJIS ID UNIT Other Contracted Services Finance 105075 100 BELTRAMI COUNTY SHERIFF'S DEPA Deposits Escrow 105076 92 BIFFS INC Waste Disposal Park Maintenance 105077 780 BLOOMINGTON CITY OF Kennel Services Animal Control 105078 868 CEMSTONE Asphalt Overlay Street Maintenance 105079 255 DELEGARD TOOL CO Equipment Parts Fleet Services 105080 229 DRISKILLS NEW MARKET Miscellaneous Police 105081 987 EDEN PRAIRIE CHAMBER OF COMMER Dues&Subscriptions In Service Training 105082 15 ELWELL JEFF Licenses&Taxes Maintenance 105083 25 FLACH GEORGE Program Fee Outdoor Center 105084 205 GERTZ JOHN Travel Expense In Service Training 105085 5,325 HENNEPIN COUNTY TREASURER-GE Board of Prisoner Police 105086 125 J H LARSON ELECTRICAL COMPANY Equipment Repair&Maint General Facilities 105087 250 JONASON MARTIN Other Contracted Services Arts Initiative 105088 125 KREI MELISSA Clothing&Uniforms Police 105089 218 LINDGREN JIM Clothing&Uniforms Police 105090 85 MANN TRIA Mileage&Parking Arts 105091 1,051 MINNEAPOLIS MARRIOTT SOUTHWEST Deposits Escrow 105092 160 NATIONAL RECREATION AND PARKA Dues&Subscriptions In Service Training 105093 300 RAMSEY COUNTY SHERIFF'S DEPT. Deposits Escrow 105094 793 UNITED RENTALS-HT BRANCH#229 Other Rentals Police 105095 240 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Program 105096 85 AUGSBURG COLLEGE OF THE THIRD Other Contracted Services Senior Center Program 105097 40 DEPARTMENT OF AGRICULTURE Other Contracted Services Lime Sludge 105098 100 ELVIN SAFETY SUPPLY INC Repair&Maint.Supplies Ice Arena 105100 1,725 GENUINE PARTS COMPANY Equipment Parts Fleet Services 105101 165 GERTZ JOHN Other Contracted Services Heritage Preservation 105102 120 HUTCHINS BRUCE Licenses&Taxes Inspections-Administration 105103 295 ICE SKATING INSTITUTE Licenses&Taxes Ice Arena 105104 6,266 KMC TELECOM HOLDINGS INC. Telephone Telephone . 105105 3,816 LEAGUE OF MINNESOTA CITIES INS Insurance Risk Management 105106 95 MERLINS ACE HARDWARE Repair&Maint.Supplies Maintenance 105107 3,493 METRO SALES INCORPORATED* Other Assets Police 105108 35 MGFOA Conference Expense In Service Training 105109 944 MINNESOTA BUSINESS FORMS Office Supplies General 105110 84 NEW YORK CATERING AND BAKERY I Miscellaneous General Facilities 105111 225 OLSON SHARYL"CHUCK' Tuition Reimbursement/School Fire 105112 299 PARAMETERS Capital Under$2000 Water Treatment Plant 105113 820 QWEST Telephone Edenvale Park 105114 285 ROYAL DESIGN SERVICES INC Advertising Prairie View Liquor Store 105115 4 STAR TRIBUNE Misc Non-Taxable Den Road Liquor Store 105116 1,656 US POSTMASTER-HOPKINS Postage Water Accounting 105117 280 VASHRO MAXINE Instructor Service Senior Center Program 105118 320 WASTE MANAGEMENT-SAVAGE MN Waste Disposal Prairie Village Liquor Store 105119 100 ACE ICE COMPANY Misc Taxable Prairie View Liquor Store 105120 44 AMERIPRIDE LINEN&APPAREL SER Repair&Maint Supplies Den Road Liquor Store 1 City of Eden Prairie Council Check Register 11/20/2001 Check# Amount Vendor Account Description Business Unit 105122 5,781 DAY DISTRIBUTING Beer Den Road Liquor Store 105123 2,260 EAGLE WINE COMPANY Wine Imported Den Road Liquor Store 105124 18,058 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store 105125 128 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store 105126 36 FAT CHANCE ENTERPRISES Misc Taxable Den Road Liquor Store 105127 153 GETTMAN COMPANY Misc Taxable Den Road Liquor Store 105128 74 GRAND PERE WINES INC Wine Imported Den Road Liquor Store 105129 1,520 GRAPE BEGINNINGS Wine Domestic Den Road Liquor Store 105130 8,557 GRIGGS COOPER&CO Liquor Den Road Liquor Store 105132 47,274 JOHNSON BROTHERS LIQUOR CO Liquor Den Road Liquor Store 105133 1,995 LAKE REGION VENDING Tobacco Products Den Road Liquor Store 105135 1,132 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store 105136 174 NORTH STAR ICE Misc Taxable Den Road Liquor Store 105137 1,105 PEPSI COLA COMPANY Merchandise for Resale Concessions 105139 10,150 PHILLIPS WINE AND SPIRITS INC Wine Domestic Prairie Village Liquor Store 105140 955 PINNACLE DISTRIBUTING Tobacco Products Den Road Liquor Store 105141 3,183 PRIOR WINE COMPANY Wine Domestic Den Road Liquor Store 105143 16,199 QUALITY WINE&SPIRITS CO Liquor Prairie Village Liquor Store 105144 13,379 THORPE DISTRIBUTING Beer Den Road Liquor Store 105145 1,224 WINE COMPANY THE Wine Domestic Prairie View Liquor Store 105146 719 WINE MERCHANTS INC Wine Domestic Prairie Village Liquor Store 105147 40 BOLD PAULINE Instructor Service Outdoor Center 105148 36 EASSA STEPHANIE Program Fee Winter Skill Development 105149 154 FEDEX Postage General 105150 70 FIRE INSTRUCTORS ASSOCIATION 0 Conference Expense Fire 105151 72 GLENROSE FLORAL AND GIFT SHOPS Employee Award Human Resources 105152 130 MCFERRIN TANYA Instructor Service Outdoor Center 105153 65 MTGF Conference Expense In Service Training 105154 7 RENSLOW MARGARET Program Fee Senior Center Program 105155 5 RICKETTS LOIS Program Fee Senior Center Program 105156 7 SANDAHL KATHY Program Fee Senior Center Program 105157 840 SCHULTZ WILBUR Other Contracted Services Softball 105158 7 SHUMATE SANDRA Program Fee Senior Center Program 105159 22 STAR TRIBUNE Misc Non-Taxable Den Road Liquor Store 105160 300 UNIVERSITY OF MINNESOTA Conference Expense In Service Training 105161 10 WINANS ARNESTER Program Fee Senior Center Program 105162 5 WOERZ JACQUE Program Fee Senior Center Program 105163 600 WONG'S WELL WISHES Other Contracted Services EPAA Dinner 105164 376 BELLBOY CORPORATION Liquor Prairie View Liquor Store 105165 15,038 MARK VII Beer Prairie View Liquor Store 105166 200 CAREFREE RENTAL Operating Supplies Concessions 105167 105 COOPER DARYL Instructor Service Outdoor Center 105168 120 FADDEN TIMOTHY Clothing&Uniforms Inspections-Administration 105169 229 HENNEPIN COUNTY Waste Disposal Park Maintenance 105170 28 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance 105171 1,387 MINN CHILD SUPPORT PAYMENT CTR Garnishment Withheld General Fund 105172 5,641 PRUDENTIAL INSURANCE CO OF AME Life Insurance Employees General Fund 105173 4 RABER CHARLENE Program Fee Senior Center Program 105174 3,040 RELIASTAR LIFE INSURANCE CO Disability Ins Employers General Fund 105175 358 STATE OF MINNESOTA OFFICE OF A Legal Liquor Compliance 105176 1,733 WRIGHT IRENE Miscellaneous Golden Triange Study 105177 28 A TO Z RENTAL CENTER Other Rentals Park Maintenance 105178 384 A-1 STRIPES INC Improvements to Land Capital Impr./Maint.Fund 105179 510 ABSOLUTE RAIN INC. Other Contracted Services Fire Station#1 105180 1,278 ACME WINDOW CLEANING INC. Building Repair&Maint. Water Treatment Plant 105181 600 AERO DRAPERY AND BLIND Repair&Maint.Supplies Senior Center 105182 732 AMERICAN PRESSURE INC Equipment Repair&Maint Sewer Utility-General 105183 84 AMERICAN RED CROSS Tuition Reimbursement/School Reserves 105184 128 ANCOM COMMUNICATIONS INC Equipment Parts Wireless Communication 105185 1,120 ASPEN CARPET CLEANING Building Repair&Maint. Fire Station#3 105186 2,183 ASPEN EQUIPMENT CO. Other Rentals Park Maintenance 105187 75 ASSOCIATION OF TRAINING OFFICE Tuition Reimbursement/School Police 105188 224 AUTO ELECTRIC SPECIALISTS Equipment Repair&Maint Fleet Services 105189 674 BARCO PRODUCTS COMPANY Repair&Maint.Supplies City Center Operations 105190 1,012 BAUER BUILT TIRE AND BATTERY Tires Fleet Services 105191 775 BECKER ARENA PRODUCTS INC Equipment Repair&Maint Ice Arena 5 City of Eden Prairie Council Check Register 11/20/2001 Check# Amount Vendor Account Description Business Unit 105192 945 BENIEK PROPERTY SERVICES INC. Other Contracted Services Fire Station#2 105193 826 BERTELSON OFFICE PLUS Operating Supplies General Facilities 105195 1,541 BIFFS INC Waste Disposal Park Maintenance 105196 2,820 BILL CLARK OIL CO INC Lubricants&Additives Fleet Services 105197 85 BITSTREAM UNDERGROUND LLC Other Contracted Services Airport 105198 1,000 BROWN PAUL Other Contracted Services Touch Football 105199 1,619 BURTON EQUIPMENT INC Capital Under$2000 Capital Impr./Maint.Fund 105200 80 CARLSON KAREN Clothing&Uniforms Fire 105201 30 CATCO CLUTCH&TRANSMISSION SE Equipment Parts Fleet Services 105202 221 CENTRAIRE INC Building Repair&Maint. Park Maintenance 105203 518 CENTURY BUSINESS SOLUTIONS Operating Supplies Inspections-Administration 105204 42,123 CHAMPION COATINGS INC Other Contracted Services Water Treatment Plant 105205 501 CHANHASSEN BUMPER TO BUMPER Equipment Parts Fleet Services 105206 597 CHET'S SAFETY SALES INC Clothing&Uniforms Park Maintenance 105207 838 CLAREYS INC Safety Supplies Risk Management 105208 197 CONNEY SAFETY PRODUCTS Safety Supplies Fleet Services 105209 85 CONSTRUCTION MATERIALS INC Operating Supplies Street Maintenance 105210 5,625 CORNERSTONE Other Contracted Services Legal Council 105211 3,390 CORPORATE EXPRESS Office Supplies Police 105212 158 CUT&FILL INC. Waste Blacktop/Concrete Street Maintenance 105213 1,650 CUTLER-MAGNER COMPANY Chemicals Water Treatment Plant 105214 81 D J'S MUNICIPAL SUPPLY INC Operating Supplies Park Maintenance 105215 300 DALCO ROOFING&SHEET METAL IN Building Repair&Maint. Senior Center 105216 32 DALE GREEN COMPANY THE Landscape Materials/Supp Street Maintenance 105217 1,728 DANKO MES INC Protective Clothing Fire 105218 134 DAVIES WATER EQUIPMENT CO Equipment Parts Water System Maintenance 105219 15 DEPT OF LABOR&INDUSTRY Licenses&Taxes Water Treatment Plant 105220 125 DIETHELM GARY Other Contracted Services Pleasant Hill Cemetary 105221 678 DIVERSIFIED INSPECTIONS INC Equipment Testing/Cert. Fleet Services 105222 341 DRISKILLS NEW MARKET Operating Supplies Senior Center Program 105223 347 DYNA SYSTEMS Repair&Maint.Supplies Water System Maintenance 105224 3,573 EARL F ANDERSEN INC Signs Traffic Signs 105225 510 ECOLAB INC Equipment Repair&Maint Maintenance 105226 77 EDEN PRAIRIE CHAMBER OF COMMER Miscellaneous Human Resources 105227 516 EF JOHNSON Equipment Repair&Maint Wireless Communication 105228 1,985 ESCHELON TELECOM INC Other Contracted Services Telephone 105229 3,964 FACILITY SYSTEMS INC Capital Under$2000 Capital Impr./Maint.Fund 105230 107 FEDERAL SIGNAL CORPORATION Equipment Parts Fleet Services 105231 481 FERRELLGAS Motor Fuels Ice Arena 105232 60 FINLEY BROS INC Operating Supplies Round Lake 105233 32 FIRE INSTRUCTORS ASSOCIATION 0 Tuition Reimbursement/School Fire 105234 120 FISHER SCIENTIFIC Operating Supplies Water Treatment Plant 105235 216 FORKLIFTS OF MINNESOTA INC Equipment Repair&Maint Water Treatment Plant 105236 86 FRANKLIN COVEY CO. Office Supplies General 105237 258 GATEWAY ACG INC Equipment Repair&Maint Maintenance 105238 221 GINA MARIAS INC Miscellaneous Fire 105239 1,989 GRAYBOW COMMUNICATIONS GROUP Capital Under$2000 Park Facilities 105240 21 HALDEMANN HOMME INC Printing Assessing 105241 8,087 HARTLAND FUEL PRODUCTS LLC Motor Fuels Fleet Services 105242 50 HENNEPIN COUNTY TREASURER Operating Supplies Community Development 105243 '120 HENRY PAUL Other Contracted Services Softball 105244 220 HIGLEY STEVE Other Contracted Services Volleyball 105245 64 HYDROLOGIC Repair&Maint.Supplies Park Maintenance 105246 110 IFCO ICS-MINNESOTA Operating Supplies Police 105247 50 IMSA Dues&Subscriptions In Service Training 105248 3,125 INDEPENDENT SCHOOL DIST NO.27 Other Contracted Services Housing Trans&Human Sery 105249 40 INDUSTRIAL LIGHTING SUPPLY INC Building Repair&Maint. Water Treatment Plant 105250 22 ITS A KEEPER Employee Award Human Resources 105251 72 J&R RADIATOR CORP Equipment Parts Fleet Services 105252 2,734 JANEX INC Cleaning Supplies General Facilities 105253 513 JOHNSON BROTHERS LIQUOR CO Liquor Prairie Village Liquor Store 105254 69 KRAEMERS HARDWARE INC Repair&Maint.Supplies Water System Maintenance 105255 224 KUSTOM SIGNALS INC Equipment Parts Fleet Services 105256 75 LAKE COUNTRY DOOR Building Repair&Maint. Public Works/Parks 105257 33 LAKELAND FORD TRUCK SALES Equipment Parts Fleet Services 105258 80 LANO EQUIPMENT INC Other Rentals Street Maintenance 44 City of Eden Prairie Council Check Register " 11/20/2001 Check# Amount Vendor Account Description Business Unit 105259 57,877 LEAGUE OF MINNESOTA CITIES Insurance Risk Management 105260 238 LEROY JOB TRUCKING Other Contracted Services Animal Control 105261 823 LIGHTNING PRINTING Printing Senior Center Program 105262 6 LINHOFF PHOTO&DIGITAL IMAGIN Video&Photo Supplies Human Resources 105263 160 LOFFLER BUSINESS SYSTEMS INC Operating Supplies Police 105264 180 MACQUEEN EQUIPMENT INC Operating Supplies Park Maintenance 105265 61,707 MAGNEY CONSTRUCTION INC Improvement Contracts Utility Improvement Fund 105266 725 MENARDS Building Materials Outdoor Center 105267 325 METROPOLITAN FORD Equipment Parts Fleet Services 105268 2,201 MIDWEST ASPHALT CORPORATION Asphalt Overlay Street Maintenance 105269 24 MIDWEST ENGINE SERVICE&SUPPL Equipment Parts Fleet Services 105270 5,787 MIDWEST SPECIALTY SALES INC Machinery&Equipment Capital Outlay Parks 105271 293 MIKE'S SHOE REPAIR INC Protective Clothing Fire 105272 31,404 MINGER CONSTRUCTION INC Improvement Contracts Improvement Projects 1996 105273 3,297 MINNESOTA BUSINESS FORMS Operating Supplies Sewer Accounting 105274 27 MINNESOTA CHIEFS OF POLICE ASS Printing Police 105275 690 MINNESOTA CONWAY Equipment Repair&Maint Fire 105276 373 MINNESOTA HORSE&HUNT CLUB Dues&Subscriptions Police 105277 140 MINNESOTA VIKINGS FOOD SERVICE Deposits Escrow 105278 164 MTI DISTRIBUTING INC Equipment Parts Fleet Services 105279 203 MUNICILITE Equipment Parts Fleet Services 105280 660 MYRON WILL LAWN MAINTENANCE Other Contracted Services Park Maintenance 105281 50 NATIONAL RECREATION AND PARKA Licenses&Taxes Parks&Rec Month 105282 503 NATIONWIDE ADVERTISING SERVICE Employment Advertising Human Resources 105283 128 NORTHERN TOOL&EQUIPMENT CO. Operating Supplies Fire Station#2 105284 113 OLSEN COMPANIES Operating Supplies Park Maintenance 105285 326 OSI BATTERIES INC Operating Supplies Fire 105286 4,472 PANNIER Capital Under$2000 1999 CLG Grant 105287 466 PARTEK SUPPLY INC Improvements to Land Capital Impr./Maint.Fund 105288 195 PEPPER OF MINNEAPOLIS Operating Supplies Art&Music 105289 300 PETERSEN TAMARA Other Contracted Services Volleyball 105290 39 PETSMART Canine Supplies Police 105291 372 PIONEER RIM&WHEEL CO Equipment Parts Fleet Services 105292 1,805 PLEHAL BLACKTOPPING INC Improvements to Land Capital Impr./Maint.Fund 105293 6,502 PRAIRIE ELECTRIC COMPANY Equipment Repair&Maint Civil Defense 105294 144 PRAIRIE EQUIPMENT COMPANY Equipment Parts Fleet Services 105295 277 PRAIRIE LAWN AND GARDEN Small Tools Park Maintenance 105296 313 PRAIRIE OFFSET PRINTING Printing Fire 105297 128 PRINTERS SERVICE INC Repair&Maint.Supplies Ice Arena 105298 125 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services 105299 29 PROGRESSIVE BUSINESS PUBLICATI Dues&Subscriptions In Service Training 105300 149 PUBLIC SAFETY EQUIPMENT CO Equipment Parts Fleet Services 105301 99 QUALITY WINE&SPIRITS CO Wine Domestic Den Road Liquor Store 105302 363 RDO FINANCIAL SERVICES CO Equipment Repair&Maint Fleet Services 105303 156 RED WING SHOE STORE Clothing&Uniforms Maintenance 105304 178 RIGID HITCH INCORPORATED Equipment Parts Fleet Services 105305 67 RITZ CAMERA Video&Photo Supplies Police 105306 9,615 RMR SERVICES INC Equipment Parts Water Meter Repair 105307 1,770 RUMPCA CO INC Waste Disposal Tree Removal 105308 1,525 SCHROEDER EUGENE Instructor Service Summer Skill Development 105309 4,393 SENSORS INC Equipment Parts Water Treatment Plant 105310 124 SHERWOOD ELECTRIC Equipment Repair&Maint Fire Station#3 105311 21,055 SHORT ELLIOT HENDRICKSON INC Design&Engineering Construction Fund 105312 8,037 SJ LOUIS CONSTRUCTION INC Improvement Contracts Improvement Projects 1996 105313 450 SKEESICK FORREST Instructor Service Fall Skill Development 105314 96 SNAP-ON TOOLS Small Tools Fleet Services 105315 1,167 SNELL MECHANICAL INC Equipment Repair&Maint Maintenance 105316 187 SOUTHWEST SUBURBAN PUBLISHING- Legal Notices Publishing City Clerk 105317 153 SPRI PRODUCTS INC Operating Supplies Fitness Classes 105318 333 STREICHERS Clothing&Uniforms Police 105319 277 SUBURBAN CHEVROLET GEO Equipment Parts Fleet Services 105320 21 SUBURBAN PROPANE Motor Fuels Fleet Services 105321 509 SUBURBAN TIRE&AUTO SERVICE I Tires Fleet Services 105322 201 SUN NEWSPAPERS Employment Advertising Human Resources 105323 741 SURVIVALINK CORP Operating Supplies Fire 105324 250 SWEDLUNDS Waste Disposal Park Maintenance City of Eden Prairie Council Check Register 11/20/2001 Check# Amount Vendor Account Description Business Unit 105325 49 TESSCO Equipment Parts Wireless Communication 105326 2,114 THYSSENKRUPP ELEVATOR Building Repair&Maint. Maintenance 105327 1,486 TKDA Building Utility Improvement Fund 105328 823 TOTAL REGISTER Other Hardware Den Road Liquor Store 105329 17 TOWN AND COUNTRY DODGE Equipment Parts Fleet Services 105330 4,810 TRANS ALARM INC Building Repair&Maint. City Center Operations 105331 60 TRI-CITY PUBLIC HEALTH LAB Other Contracted Services Park Maintenance 105332 1,438 TWIN CITY SEED CO Landscape Materials/Supp Park Maintenance 105333 347 UNIFORMS UNLIMITED Clothing&Uniforms Police 105334 108 UNION LINE INC/GRAYBEAR Clothing&Uniforms Fire 105335 578 UNITED RENTALS-HT BRANCH#229 Other Rentals Traffic Signs 105336 787 UNLIMITED SUPPLIES INC Equipment Parts Fleet Services 105337 264 US FILTER/WATERPRO Repair&Maint.Supplies Water System Maintenance 105338 94 US OFFICE PRODUCTS Office Supplies Water Utility-General 105339 183 VESSCO INC Operating Supplies Water Treatment Plant 105340 464 VOSS LIGHTING Repair&Maint.Supplies Maintenance 105341 1,158 W W GRAINGER Repair&Maint.Supplies Fire 105342 1,598 WATER SPECIALITY OF MN INC Chemicals Pool Maintenance 105343 285 WATSON CO INC THE Merchandise for Resale Concessions 105344 3,385 WEBBER RECREATIONAL DESIGN INC Improvements to Land Capital Impr./Maint.Fund 105345 15,521 WENCK ASSOCIATES INC Land Capital Impr./Maint.Fund 105346 112 WEST WELD Equipment Parts Fleet Services 105347 65 WESTBURNE SUPPLY INC-PLYMOUT Repair&Maint.Supplies Maintenance 105348 644 WESTSIDE EQUIPMENT Equipment Parts Fleet Services 105349 13,299 WESTWOOD PROFESSIONAL SERVICES Design&Engineering Capital Impr./Maint.Fund 105350 160 WHOLESALE ART AND FRAMING Video&Photo Supplies Human Resources 105351 252 WICHTERMAN'S LTD Equipment Repair&Maint Fleet Services 105352 4,053 WM MUELLER AND SONS INC Sand Snow&Ice Control 105353 2,069 YALE INCORPORATED Equipment Repair&Maint Water Treatment Plant 105354 269 ZEP MANUFACTURING CO Equipment Parts Fleet Services 105355 2,029 ZIEGLER INC Other Contracted Services Fire Station#1 1,006,728 Grand Total 3 CITY COUNCIL AGENDA DATE: SECTION: Petitions,Requests and Communications November 20,2001 • SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Discussion Regarding Possible Increase from 5-to - 7-Member Council ` ` Synopsis At the November 6, 2001, Council Meeting,Mayor Harris asked that a draft ordinance relating to whether or not the City Council should be increased from five to seven members be presented for discussion. The City Attorney's Office prepared the attached draft Ordinance for discussion purposes. Attachments Draft Ordinance • [DRAFT] CITY OF EDEN PRAIRIE HENNEPIN COUNTY,MINNESOTA ORDINANCE NO. -01 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, RELATING TO THE SUBMISSION TO THE VOTERS OF THE CITY THE QUESTION OF WHETHER THE CITY COUNCIL SHOULD BE INCREASED FROM FIVE TO SEVEN MEMBERS. The City Council of the City of Eden Prairie,Minnesota ordains: Section 1. The City Council of the City of Eden Prairie, Minnesota, shall submit to the voters of the City of Eden Prairie at the general election to be held on November 5,2002,the following question: "Shall the Council for the City of Eden Prairie be increased from five to seven members by electing two additional members at a special election to be held on November 4,2003?" Section 2. If the voters approve the increase in the Council from five to seven members, the schedule of elections and terms of office shall be as follows: a. One additional council member shall be elected November 4, 2003, for an initial term of one year commencing on the first Monday in January, 2004; thereafter the office of that council member together with the offices of two present council members shall be filled by election to four year terms beginning with the election to be held in 2004. b. One additional council member shall be elected November 4, 2003, for an initial term of three years commencing on the first Monday in January 2004; thereafter the office of that council member together with the offices of Mayor and two present council members shall be filled by election to four year terms beginning with the election to be held in 2006.1 1 The offices of the Mayor and two council members whose offices will be filled by election in 2006 will have been filled by election to four year terms in 2002. Section 3. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the day of , 2001, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the day of , 2001. City Clerk Mayor PUBLISHED in the Eden Prairie News on the day of , 2001. EP\Ordianc\CityCouncil.Ordinance.Draft 3 CITY COUNCIL AGENDA DATE: SECTION: Report of Community Development and Financial Services Director November 20,2001 SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Financial Services Director/ Donald Uram 2002—2003 Budget Update X� Synopsis On December 4, a public hearing will be held by the City Council on the City's 2002/2003 Budget. Since the Council's workshop on August 7, Staff has identified two issues to discuss as part of the budget process. These are: 1. Overall tax impacts and Levy Limits 2. Capital Improvements Background At the August 7 workshop, Staff presented to the City Council the City's 2002 General Fund Budget totaling $30.6 million. This included a property tax levy of$20.8 million or a 6% increase over 2001. This number was established based on the City's historical levy limit increase. On August 24, the Minnesota Department of Revenue confirmed a levy limit of$22,753,367or about $1.35 million more than the original budget. Staff presented this to the City Council on September 4 and made the recommendation that the budget be increased by that amount provided that the balance be transferred to fund the Capital Improvements Plan. The Council approved the preliminary budget with that recommendation and the preliminary levy was certified to Hennepin County. The final levy is subject to Council approval and must be submitted to Hennepin County by December 28. In considering the City's property tax levy, one of the items that the Council considers is the impact on the median value home. For 2002, the median value home is $230,600. For all taxing jurisdictions, the net tax on the median value home is expected to decrease from $3,686 to $2,816. This is a reduction of$869 or 23.89%. The City's portion of the tax is expected to increase from $751 to $836 ($85) or 11.3%. For every 1% change in the City's portion of the tax on the median value home, the budget is impacted by about $215,000. The net tax on the median value home is only impacted by $7. For all taxing jurisdictions, a decrease in the levy of$215,000 impacts the median value home by only two-tenths of 1%. At the September 18 CIP workshop, the Council reviewed the 2002-2007 CIP. To fund capital projects through 2012, an annual revenue stream of $1.2 million is necessary. This dedicated revenue source includes a transfer of$700,000 from the liquor enterprise and a $ 500,000 general fund levy. The current budget reflects a transfer of$1.1 million to the CIP. In addition to these projects, Staff identified between $33 and $44 million of unfunded capital projects. The recommendation to increase the levy was to begin to provide funding for these projects. Attachments City Tax Impact—Median Value Home Overall Tax Imapct—Median Value Home Unfunded Project List • • -EA- - A- .e , C0 < 73 CO - 1 C31 W N N 3 Co -z Ni W C37 O -4 -1 W W N O 'D 0 -1 -1 0) 00 0) N -P Co _ h $ 1 L ,1WO -1CatCnWNO00 � < CO m O O O O O O O 0 O O OG -I -I (D sv m -0 -o 2 v - OOO -PGWNN --AfflCD D1 tS O OOOOW CD010 -4 -II 7r O O CD -I O 0 00000 00 . 2. N -‘ O OOO o oo8 .D� ...... a n iU ,. , C3 CD CD CD CD CD CD C3 CD OOOOo0o000 0 !yPi)) Pn) >r O = w w N CD -s ill _ 17 N (CD o /� W N N -EA Efl-EA-Efl ffl D C�) II I I CD m -CD "CO COCD0'�0 -PN -' "G - (n (n 111 C/) -' 01 W -P Cal 0) N = cn - 0) -'P -' C10 —1 O CO NO E `-' CD O X N O g Oo m C7 o O O° m 'p O o �P \ -1 ao � U1 W N0) '< -1 • 0) C)) =P0t =1Cfl =l 40) 0 C7 O CD N -I + CO Ca CT sv X D) v (Q_ o a) 0cl 0) m m Ca 1, w� 0)�(0coom 22) (. B W :P co co Ni CO Q, m ‘4<. rt = N cn cn o 0 z 3-ea -ea-EA. rt -P W No _a -a'40-A-EA > -CO W -P 01 - Co -1 2:1 N 3 -< C) -)cDO000 r: NCI - 4 N07O -1 P Po '<. COO 0001 O Ni CD X — - - - _a. _a _aC) Q 00 0) Ni 0 O -1. -- Ni 0) 01 I pj -P --‘ W -.1 CO W C37 -1 01 O D o n 3 0) Co 0 O) 0 IV W (31 0) Z < 000000 0017 SD m Cn -1 C) o -GA-EA-EA t» �� _ -a w (0 cn 4 (0 cn co oo �I -1 01CD > o C N m N CO O O) O O 3 o y y g D 3 M o n CEO C�)7 W N N N{A� G CD fa) < O (D < m m � y W 0) 0)) N) .F. cWoN O �D rt a1 C. 0 Pi' �IWO �IcnC37WNOO > C (Q m o N 0 0 0 0 0 0 CD 0 0 0 0 = CD ai °^ - EA PNNN � si) `C cr —I 0) • v 00000 W 0010 " -n N o 0 (D o mp O o 0 0 0 0 0 0 O D < 7� o x - 00000) 00op ..‹ . 0 0 y x 0 0 0 0 0 0 0 0 0 p a) Sv g o00000000 0 = m o. 0 = CD v s i ).(In o 0 N m = EA EA EA EA EAEflEAEAEA � q kj N -s — 1 -' _, �1C3) . . co N -. fflD O __ • (D ° o 0 "ao) 010c —1-1 :r, 1, =P - Nvi ' U N m m • N Co -F. 0 c~O 0) -4 O) Co 0 -I Ef3 (D �l W N O � X o �' ° m 0ID 3 0 , cp 0 en m = m CD CD • 'ao. W W W W W W W W N EA Et 0 p Co Co CO CO CO CO CO CO C)) -4 (7 al -' O 3 000000000) -� -t .-ICD -6. 0 0 Z(D � ,i + C- (D CT C1) -i'I CD v EA EA EA EA{A-EA EA EA{A TJ Z = n Co- 01 v 01 W W N o 0 CD N � � -' oCOO --• po N (D �. co N -xco o) 01 CD N 0 0 X ^ l�J 6 N Cal GI 01_COEA-EA EA EA EA 't] .p, 0 0 CJ1CONN --v -• � D 0 0) O -' O3 CO C37 Co N coo N CJI N O -' Cho '0)CO CO W CO co0 -I 0) -F. _' N X I 0 ea-ea ) . -& - k N N N n 3 OOO o0) CD0) CO0 CD 0 NNC31N -4N-) 4 ?. •4. cD 1v 1Z EA EA . a. p. EA EA EA -EA EA EA EA'G Al EZD v p CJ) W N) N-(A, N rn .-t O) 0 '� -' -A CO GO �1 O N W 0301 -,1 -, COO -gy p 0 23. Co CO CD CD W NO N X N CD -NP _' co m ^ 0 1 1 1 1 1 `+ NNNNNNN --X --X --X v C 37 CD -J 'mil U) co -� -1 CO N = CD W N Cb -P Co C3) Co N 1 Co D o p -P 0) -1 01 0 CO CO -P 01 -.I Z N 0 0 0 0 0 0 0 0 0 o rn tic fA N CO O -EAE•AEAEAEA����� o .F. 0) W -a ._.,. -EA -EA EA-ea ea 2 0 0 Co Co -' (o CO CD -4 01 0) CDD EA —Ni -1- cfl -Pcn -� � Z -POCpNW.� �.�� G) `..��.� m y s 0 Challenges Eden Prairie • Transportation • GTA Projects ($6 M - $12 M) • Unfunded Trans. Projects ($10 M) • Other • Southwest Fire Station ($2M) 0 Eden Prairie • Parks and Recreation • Water Park/Comm. Center ($4 M) • 3rd Ice Sheet ($3 M to $4 M) • Youth Athletic Fields ($1 M to $4 M) • PCRA Entry ($3 M) • Golf Course ($4 M to $5 M) Total - ($33 M to $44 M) 1 CITY COUNCIL AGENDA DATE: SECTION: : Report of Community Development and Financial Services Director November 20,2001 SERVICE AREA/DIVISION: ITEM NO.: Financial Services Director/ ITEM DESCRIPTION: Donald Uram Firefighters Relief Association Pension Benefit -MOD a. Plan Discussion L Synopsis State Statutes govern the maximum amount of monthly pension payments that can be paid to retired volunteer fire fighters. Currently, retired Eden Prairie fire fighters receive $40.00 per month per year of service. For example, a fire fighter with 20 years of services would receive $9,600 per year. This amount has been in effect since 1998. The 2000 Legislature changed the maximum pension cap according to the following schedule: January 1, 2001 - $44 January 1, 2002 - $48 January 1, 2003 - $52 January 1, 2004- $56 The Board of Trustees has been working on a pension plan that would incorporate a performance-based benefit increase into the Eden Prairie Fire Fighter Relief Association (EPFFRA) by-law's. The trustee's have begun working on this plan and expect to present it to the City Council early next year for review and approval. Prior to that, the trustees have requested that the Council approve a pension increase from the current $40 to $44 starting on January 1, 2002. This is a reasonable request based on an average economic adjustment of 3% over the past four years. The City's budget reflects a contribution to the EPFFRA for 2002 is $550,000. A recent actuarial study indicates that the increase to $44 has no impact on the City budget. A formal request will be made by the EPFFRA to amend the by-laws at the December 18 City Council meeting reflecting the change to the pension benefit. CITY COUNCIL AGENDA DATE: SECTION: Report of Community Development and Financial Services Director November 20,2001 SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.: Financial Services Director! Donald Uram Sister City Program with China ZUL . �•3 Synopsis Staff has been working with Commissioner Johnson's office and Hennepin County to explore the possibility of establishing a Sister City relationship with a city in China. This is a priority for both Mayor Harris and Commissioner Johnson as they work together for the benefit of our community. China was selected because Mayor Harris and Commissioner Johnson recognized the importance that China plays in the global economy. This is demonstrated by the following facts. According to numerous sources, China represents the fastest growing economy in the world and is predicted to become the world's largest economy by the year 2030. For comparison,the United States GDP is $9.963 trillion vs. China's GDP of$4.5 trillion. China's population exceeds 1.3 billion compared to India with a population of 1 billion. The Unites States ranks third in total population with 278 million. In 2000, China imported$197 billion in commodities from foreign countries with only 10%or$19.7 billion of that total coming from the United States. Any increase in this amount would bring substantial economic benefit to the United States. By establishing a sister city relationship,Eden Prairie along with Hennepin County hopes to provide economic development opportunities for local businesses in China. Background According to their mission statement,"Sister Cities International(SCI) is a non-profit citizen diplomacy network creating and strengthening partnerships between U.S. and international communities in an effort to increase global cooperation at the municipal level,to promote cultural understanding, and to stimulate economic development." A sister city is a broad-based, long-term partnership between communities in different countries. Sister city partnerships can carry out a wide range of activities,including municipal,business,professional and educational projects as well as cultural exchanges. Sister city programs typically involve local government,businesses, and a variety of citizen volunteers(individuals and/or civic organizations). Three Minnesota communities(Minneapolis, St. Paul, and Red Wing)have established sister city relationships with communities in China. Seventeen Minnesota cities have sister city relationships with a total of 38 communities throughout the world. Attachments Sister City Information China Facts f International Community Resource Center Page 1 of 2 j'9 !.f:�'J `tip, "'`I I ie FS, >• I -' j:4 .i, I., /, t lir fir 14 ;t ' I I fit., i A5.,. pt\ ` a,.. 1' !' N7 .+Fa � :' T [w�� ..,.J - L ! •yl. P'' ifs 4t‘, SISTER M.+ ' a ,x -- CITIES A Anon- o! : citizen diplomacy network. a rTz Ai povratedby SISTER CITIES INTERNATIONAL INTERNATIONAL COMMUNITY. WELCOME PUBLIC 1i'4=ORM , °1011 RESOURCE CENTER LOG IN What's New Sister Cities International Mission Statement & Goals About SCI SCI Programs Mission Statement Getting Involved Online Directory Sister Cities International (SCI) is a non-profit citizen diplomacy network creatingand Sister City Relationships p y A ��� �1-Ill� strengthening partnerships between U.S. andINNOVA). ION Cities Seeking Cities international communities in an effort to increase Partners & Supporters global cooperation at the municipal level, to EXCELLENCE promote cultural understanding, and to stimulate Resources economic development. SCI leads the movement for local community development and volunteer action by motivating and empowering private citizens, municipal officials, and business leaders to conduct long-term programs of mutual benefit. Goals • Develop municipal partnerships between U.S. cities, counties, and states and similar jurisdictions in other nations. • Provide opportunities for city officials and citizens to experience and explore other cultures through long-term community partnerships. • Create an atmosphere in which economic and community development can be implemented and strengthened. • Stimulate environments through which communities will creatively learn, work, and solve problems together through reciprocal cultural, educational, municipal, business, professional, and technical exchanges and projects. • Collaborate with organizations in the United States and other countries which share similar goals. SEARCH SITE MAP FEEDBACK CONTACT INFORMATION HELP FAQ Website designed and powered by Imalgam, Inc. © Sister Cities International, 2001. All Rights Reserved. http://www.sister-cities.org/sci/aboutsci/mission a 11/8/2001 r International Community Resource Center Page 1 of 5 L:s � R4- �'�'i , is Jo. , w r ti i -. - Y ._ lir "iii I )¢ ? - -.P.) 1.lilt/ . Iliyf " '..4 11, ( i f , .. e .STJFTR ll� l a ' Y Y -4 L. *y jN7 9 CITIES „. C , > , -A non-profit it citizen diplomacynetwork. Ivi pawarcd by tELCt11IE SISTER CITIES INTERNATIONAL INTERNATIONAL.COMMUNITY • PUBLIC INFORMATION RESOURCE CENTER LOG IN What's New Frequently Asked Questions About SCI SCI Programs 1. What is Sister Cities International (SCI)? Getting Involved 2. What are the benefits of membership I': SI's i.1 with SCI? 7=1 Online Directory 3. How do I become a member of SCI? Sister City Relationships 4. What is a sister city, county or state? 5. Why should I have a sister city? 1:1:,rr•:aui'rs. Cities Seeking Cities 6. How do I find a sister city? t�,i,;'i„ II,,:. Partners &Supporters 7. What do sister cities do? Resources 8. What makes a successful sister city program? 9. May I have more than one sister city? 10. Where do I find funding for my sister city program? 11. Does SCI offer any conferences or meetings? 12. Why am I not receiving my sister city mailings? 13. What is the SCI Annual Awards Program? 14. What is the SCI Young Artist Program? 15. Are there other organizations around the world that are involved with sister city programs? What is Sister Cities International (SCI)? Sister Cities International (SCI) is the national membership association for sister city, county, and state programs in the United States headquartered in Washington, DC. As the official organization which links jurisdictions from the U.S. with communities worldwide, SCI recognizes, registers, and coordinates sister city, county and state linkages. Currently SCI represents over 2,100 communities in 121 countries around the world. The U.S. sister cities program traces its roots to 1956 when President Dwight D. Eisenhower proposed a people-to-people citizen diplomacy initiative. Originally a part of the National League of Cities, SCI became a separate, non-profit corporation in 1967 due to the tremendous growth and popularity of the U.S. program. SCI creates and strengthens these sister city partnerships in an effort to increase global cooperation, promote cultural understanding, and stimulate economic development. SCI leads the movement for local community development and volunteer action, by motivating and empowering private citizens, municipal officials and business leaders to conduct long-term programs of mutual benefit. Return to questions What are the benefits of membership with SCI? Membership with SCI is the best way for you and your community to establish meaningful and http://www.sister-cities.org/sci/aboutsci/fags 3 11/8/2001 International Community Resource Center Page 2 of 5 lasting global connections. SCI opens numerous doors to the world, enriching your community through educational exchanges, business development opportunities, and information sharing on issues such as healthcare and the environment. Through SCI, local citizens gain a sense of pride from being involved in solutions to global challenges, and from learning about and connecting with people from other cultures. SCI membership also gives your community access to cutting-edge technology, including our online International Community Resource Center (ICRC). This state-of-the-art, interactive database provides members with a wealth of resources, including instant translation of email and other documents into several languages; links to funding resources; and, for the first time ever, the ability to conduct research on and share information with all sister city programs throughout the world. SCI assists cities, counties and states with every phase of the twinning process, providing support, networking and outreach for current and future sister city programs. SCI organizes an Annual Conference and other state and international meetings; publishes monthly newsletters and other materials that support the work of sister cities; administers grants; and much more. SCI welcomes U.S. cities, counties, states and territories, as well as corporations, associations, businesses, educational institutions and individuals to join the SCI network. For membership specifics, please click here. Return to questions How do I become a member of SCI? It's simple! Just click here for an application. Return to questions What is a sister city, county or state? When a community of any size decides to join with a community in another nation to learn more about the other and to develop friendly and meaningful exchanges, the two propose a formal affiliation leading to official designation as "sister cities." A sister city, county or state relationship becomes official with the signing of a formal agreement by the top elected officials of the two local jurisdictions, usually during a ceremony in one of the communities, following approval by the local city councils (county commissions or state legislatures), as appropriate. Therefore, a sister city, county, or state relationship is a broad-based, officially approved, long-term partnership between two communities, counties or states in twc countries. Sister city partnerships have the potential to carry out the widest possible diversity of activities of any international program, including every type of municipal, business, professional, educational and cultural exchange or project. Sister city programs are also unique in that they inherently involve the three main sectors in a community: local government, businesses, and a wide variety of citizen volunteers (and civil society or non-profit organizations). Return to questions Why should I have a sister city? As the world becomes smaller, communities and individuals are facing opportunities and challenges that increasingly require a global perspective. They are realizing the importance of forming international partnerships that foster economic development, cross-cultural exchange, and global cooperation. SCI is the leading citizen diplomacy organization geared toward helping U.S. cities, states, counties, and citizens seize the opportunities and overcome the challenges of this new global era. A sister city program enables the citizens of both communities to become directly involved in international relations in unique and rewarding exchanges which benefit all those involved. It enables all who participate to: http://www.sister-cities.org/scifaboutsci/fags y 11/8/2001 International Community Resource Center Page 3 of 5 • Exchange ideas and develop friendship with their counterparts in another culture on a direct personal basis. • Establish an identity as members of the global family involved in the constructive process of building world peace. • Develop a way for the many and diverse elements of each community to come together to enjoy and profit from a cooperative program. • Open new dialogues with the people of another culture to find unique solutions to improving the quality of life of all citizens. • Participate in a program with a real partner in another country so all members of the community can feel they are contributing to international understanding in a direct personal way. • Better understand their own community by interpreting their way of life to the people of another culture. Return to questions How do I find a sister city? Communities find each other in many different ways. Sometimes it's a top-down process, where two mayors meet and become friends, then involve the rest of their community. Other times, it is a bottom-up process where a group or individual in the community, an educator, a businessperson, a service club or an ethnic association, take the lead and organize a sister city committee, then request that their elected leaders form an official partnership. Some communities link because they share the same name, or celebrate the same famous festival. Charming odd coincidences or chance meetings sometimes also lead to a sister city affiliation. SCI also acts as a matchmaker, utilizing its "Cities Seeking Cities" section of the International Community Resource Center (ICRC), which enables communities to "meet" one another by reviewing online profiles. All communities, both U.S. and international, must complete a "Request for a Sister City" form in order to participate in this online service. Click here to go to How to Find a Sister City with the attached "Request for a Sister City" form. Remember, your partnership will not be considered official, nor will you have access to our resources and benefits unless you are a member. So join the SCI network as soon as possible! Return to questions • What do sister cities do? Sister city programs inherently involve a unique kind of partnership and involvement of the three main sectors of a vibrant, productive community, county or state-the local government, business and private voluntary sectors (civil society or non-profit organizations and individual citizen volunteers). Sister city programs, perhaps more than any other international program, involve the widest possible diversity of exchanges and projects. Basically, anything that goes on in a community can become-and has, in one city or another-the subject of a sister city project, including healthcare, environment, arts, education, economic and business development, public safety, municipal training, youth, and much more. Return to questions What makes a successful sister city program? Commitment, creativity, cooperation and communication are at the heart of all successful sister city programs. In addition, the following elements must be present: solid support and involvement from all sectors of society, including city hall and grassroots citizens groups; a broad-based sister city committee; additional alliances (such as Rotary or Lions); excellent ' communication links; sensitivity to cultural differences; clear objectives; regular exchanges; and a willingness to take risks. • Variety and innovation are key-projects can include everything from municipal training and ..............:a-.. ......l I.-..... .-..I..:..., I-.. ......L. ..F ...ft A:-, w. ... i-M.......,4-: A http://www.sister-cities.org/sci/aboutsci/fags 5 11/8/2001 International Community Resource Center Page 4 of 5 LUIIIII!UIlILy (JIUUICIII JUIVIIIy, LCI CM-1112119= u1 niCula 111a11aycro, IIICIIIQLIL yuuur CALItatIJC, CHILI professional internships focused on a volunteerism, aging, healthcare, public safety, the environment, and more. All sister city programs should ensure that each project reflects the diversity of the SCI network. Specifically, it should promote the inclusion of ethnic and racial minorities, people with disabilities, youth, women, and people of varied socio-economic backgrounds in all sister city activities. Return to questions . May I have more than one sister city? Yes. SCI encourages communities to consider linking with partners in different countries, in order to expose your community and citizens to a diversity of cultural experiences. However, this should only occur if your community feels that it has the necessary resources to support multiple affiliations. On the other hand, many existing sister city partnership feel that the strength and stability of sister city relationships depends greatly on the uniqueness of a one-to-one partnership. So weigh your options carefully, and choose whichever works best for your community. Additional affiliations policies can be found in our publication "What Are Sister Cities?" Click here. Return to questions Where do I find funding for my sister city program? SCI's new International Community Resource Center (ICRC) will link member communities to one of the most advanced and innovative online fund raising tools available. Through a partnership with iWave, member communities will be able to access one of the most advanced search engines for online funding research in the corporate, foundation and government sectors Return to questions Does SCI offer any conferences or meetings? SCI organizes an Annual Conference and other state and .international meetings for all prospective and current members, to help build and strengthen your sister city programs. The SCI Annual Conference, usually held at the end of July and in a different U.S. city each year, is your opportunity to learn from and network with hundreds of other dedicated sister city volunteers, elected officials, professionals and international colleagues. The conferences are practical, hands-on and highly interactive. For information on this year's conference, click here. Return to questions Why am I not receiving my sister city mailings? Mailings (of monthly newsletters and periodic announcements) are dependent upon two factors-if your community is a member of SCI, and what position you hold with regards to your sister city program/committee. Only member communities receive mailings, which are directed to a core group of individuals. These are: the chief elected official and administrative officer; the professional staff person who has responsibility for sister cities; the president, vice- president, secretary and treasurer of the overall sister city organization; and the leadership of all sister city committees (e.g. individual affiliation chairs, fund raising committee, youth group). If you are not one of the people mentioned above and would like to receive our mailings, please consider becoming an individual member of SCI. Click here to register online. Return to questions What is the SCI Annual Awards Proaram? http://www.sister-cities.org/sci/aboutsci/fags 6 11/8/2001 International Community Resource Center Page 5 of 5 Established in 1962, the SCI Annual Awards Program recognizes the most outstanding and innovative sister city programs from around the country. The program honors excellence in four categories: Best Overall Program, Innovation, Volunteer and Disability. Only members of SCI are eligible to enter the competition, and are honored at a special luncheon during the SCI Annual Conferences. For more details, see the Annual Awards section of our website. Return to questions What is the SCI Young Artist Program? The SCI Young Artist Program is in its 13th year of recognizing outstanding original youth (ages 13-19) artwork from around the world. Open to all members of SCI and their international counterparts, winners receive a cash award, and have their art displayed during the SCI Annual Conferences. For more details, see the Young Artist section of our website. Return to questions Are there other organizations around the world that are involved with sister city programs? Yes. Sister Cities International (SCI) is one of a number of international organizations which utilize the concept of town twinning to foster deeper cross-cultural understanding and global cooperation towards sustainable economic and community development. There are organizations around the world which handle sister city links much in the way that SCI does, such as the Australian Sister Cities Association and the New Zealand Sister Cities Association. Many twinning offices and staff are housed within municipal associations, such as the Council of European Municipalities and Regions (CEMR) and the Korea Local Authorities Foundation for International Relations (KLAFIR). In addition, various terms are used to describe a long-term partnership between two communities: sister cities (United States, Mexico), twin cities (Russia, United Kingdom), friendship cities (as with relations between Japanese and Chinese cities), partnerstadt (Germany), and jumelage (France). However, all denote the same concept of partnered communities, or "sister cities." Return to questions SEARCH SITE MAP FEEDBACK CONTACT INFORMATION HELP FAQ Website designed and powered by Imalgam, Inc. © Sister Cities International, 2001. All Rights Reserved. DONATE NOW thrs h i'xt4: ilgsot http://www.sister-cities.org/sci/aboutsci/fags 11/8/2001 International Community Resource Center Page 1 of 4 [. - _ 1 4 ' : il4 .Y 1m14 ,-4 I i�:S1I . r - 740 SISTER . , ,; t, r .�, a CITIES T' :;, t � •:4 I l:,, I(•tTERNALI© AL. - . Anon-profit citizen diplomacy network. _h;� aovraredby WELCOME SISTER CITIa S INTERNATIONAL INTERNATIONAL COMMUNITY PUBLIC INFORMATION RESOURCE CENTER LOG IN What's New Online Directory: China, Asia About SCI SCI Programs I Getting Involved Sister Community Relationship Member Community Websitl Online Directory Anshan Birmingham, Alabama Sister City Relationships Baoding Charlotte, North Carolina Cities Seeking Cities Beihai Tulsa, Oklahoma Partners & Supporters Benxi Peoria, Illinois Resources Changchun Little Rock, Arkansas Changsha Saint Paul, Minnesota Changzhou Rockford, Illinois Chengdu Phoenix, Arizona Chia-I County East Orange , New Jersey Chia-I Township Juneau, Alaska Chongoing Seattle, Washington Chung Li City Enfield, Connecticut City of Hua-Lien Hawaii County, Hawaii Dalian Oakland, California Foshan Stockton, California Fuzhou Tacoma, Washington Guangzhou Los Angeles, California Guilin Orlando, Florida Haikou City Oklahoma City, Oklahoma Hanchuan Martinez, California Hangzhou Boston, Massachusetts Harbin Minneapolis, *Etistrel Minnesota Hebei Province Stateoflowa, Iowa Hefei Columbus , Ohio Heilongjiang StateofAlaska, Alaska Hsichih Township Casper, Wyoming http://www.sister-cities.org/sci/directory/Asia/China/index `} 11/8/2001 International Community Resource Center Page 2 of 4 Hsin Tien City IIFlagstaff, Arizona Hua-Lien Albuquerque, New Mexico Hua-Lien City Bellevue, Washington Huaiyin Yorba Linda, California Hualien Hilo, Hawaii Huludao Las Vegas, Nevada Jiangmen Riverside, California Jiaohe, Jilin Folsom, California Jilin Spokane, Washington Jinan Sacramento , California Kai Ping Mesa, ArizonaaS1 Kaifeng Wichita, Kansas Kaohsiung Municipality Tulsa, Oklahoma Kaohsiung Municipality Tulsa, Oklahoma Kaohsiung Municipality Tulsa, Oklahoma Kaohsiung Municipality Tulsa, Oklahoma • Kaohsiung Municipality Tulsa, Oklahoma Kaohsiung Municipality Tulsa, Oklahoma Kaohsiung Municipality San Antonio, Texas Kaohsiung Municipality San Antonio, Texas Kaohsiung Municipality San Antonio, Texas Kaohsiung Municipality San Antonio, Texas Keelung City Corpus Christi, Texas Keelung City Salt Lake City, Utah Kunming Denver, Colorado Kyoto Boston, Massachusetts Lanzhou Albuquerque, New Mexico Lhasa, Tibet Boulder, Colorado Lijiang Roanoke, Virginia Liuzhou Cincinnati, Ohio Luchou Township Bloomington, Indiana Luoyang La Crosse, Wisconsin Nanhai Reno, Nevada Nantong Jersey City, New Jersey Qindao Long Beach, California Qinhuangdao Toledo, Ohio Quanzhou Monterey Park, California Qufu Davis, California Quzhou Red Wing, Minnesota Sanming Lansing, Michigan http://www.sister-cities.org/sci/directory/Asia/China/index 11/8/2001 International Community Resource Center Page 3 of 4 Shanghai San Francisco, California Shenyang Chicago, Illinois Shenzhen Houston, Texas Shijiazhuang Edison, New Jersey Shijiazhuang Edison, New Jersey Shin Lin District Los Altos, California Shu Lin Walnut, California Suzhou Portland, Oregon Taichung City Tucson, Arizona Taichung City Tucson, Arizona Taichung City Tucson, Arizona Taichung City Reno, Nevada Taichung City Reno, Nevada Tainan City Columbus , Ohio Tainan City Columbus , Ohio Tainan City Columbus , Ohio Tainan City Columbus , Ohio Tainan City Oklahoma City, Oklahoma Taipei Municipality Boston, Massachusetts Taipei Municipality Boston, Massachusetts Taipei Municipality Boston, Massachusetts Taipei Municipality Boston,Massachusetts Taipei Municipality Boston, Massachusetts Taipei Municipality Boston, Massachusetts Taipei Municipality Houston, Texas Taipei Municipality Houston, Texas Taipei Municipality Houston, Texas Taiwan StateofAlaska, Alaska Taoyuan Irvine, California Tapei-Hsien Cincinnati, Ohio Tianjin Philadelphia, Pennsylvania Weihai Santa Barbara, California Wuchi Town Newton, Iowa Wuhan Pittsburgh, Pennsylvania Wuxi Chattanooga, Tennessee X'ian Kansas City, Missouri Xiamen Baltimore, Maryland Xiching District, Beijing Pasadena, California Municipality lVichllennk=nnn IIAa,c}in Tcvac li http://www.sister-cities.org/sci/directory/Asia/China/index � 11/8/2001 International Community Resource Center Page 4 of 4 ii"........,...... ilr....I, I GAOJ 1 rir.-----+-•t Xuzhou Newark, New Jersey Yangzhou Kent, Washington Yanji City Culver City , California Yingkou Jacksonville, Florida =ligterStrE4 Yueyang Titusville, Florida Yungho City Monterey Park, California Yushu San Bernardino, California Zhenjiang Tempe, Arizona Zhuhai Redwood City, California Zibo Erie, Pennsylvania [empty] Stateoflowa, Iowa Anhui Province StateofMaryland, Maryland City of Hua-Lien Hawaii County, Hawaii Ningbo Wilmington, Delaware Shijiazhuang Des Moines, Iowa I Back to: the World Map I the Asia Map Countries in Asia Cambodia Japan Myanmar Sri Lanka > China Korea Nepal Thailand India Mongolia Pakistan Vietnam SEARCH SITE MAP FEEDBACK CONTACT INFORMATION HELP FAO Website designed and powered by Imaigam, Inc. © Sister Cities International, 2001. All Rights Reserved. DONATE NOW thrna.tilh l'tIolnl rw ! http://www.sister-cities.org/sci/directory/Asia/China/index I f 11/8/2001 International Community Resource Center Page 1 of 2 t + y€ .t6 ' , �! u"� J , i,a-* 4 is '� , � ? v l f li i0 I S T E It 1 ' '" '�`t .-� , ;} ' ;, CITIES ;v - y ::';1_ I " . '.t L � �r ►4 �,•�. INTERNATIONAL. r n n:prouit citizen diplomacy network. _ ' ,? i; powed by -?Flailitiik WELCOME SISTER CITIES INTERNATIONAL INTERNATIONAL.COMMUNITY PULILIC INFO LIAT1ON RESOURCE CENTER LOG Ir4 What's New Online Directory: Minnesota, USA About SCI SCI Programs II I Getting Involved I Member Community I Sister Community Relationship !I Website 'I Online Directory Bloomington Izumi , Japan Sister City Relationships Columbia Heights Lomianki , Poland Cities Seekin■ Cities 'Duluth Ohara , Japan Partners Supporters Duluth IIPetrozavodsk , Russia jJ ! Duluth Thunder Bay , Canada IlDuluth ,Vaxjo , Sweden IElbow Lake Flekkefjord , Norway IiHibbina I Waldsrode , Germany I Maple Grove Shimamotocho , Japan Minneapolis Eldoret , Kenya Minneapolis Harbin , China Arglaikfilll Minneapolis Ibaraki City, Japan '1**Efgritel Minneapolis Kuopio , Finland WilittEA Minneapolis Novosibirsk , Russia liggattfal IMinneapolis Santiago , Chile pitturtal Minneapolis ours , France I eTa IlMinneapolis IIUDpsala , Sweden Moorhead Druskininkai , Lithuania Moorhead Vimmerby , Sweden _ New Ulm Neu-Ulm , Germany New Ulm Ulm, Germany Red Wing Ikata , Japan Red Wing Kongsberg , Norway Red Wing Quzhou, China Redwood Falls Neusass , Germany Saint Paul Chanasha . China Saint Paul Culiacan , Mexico Saint Paul Lawaaikamp , South Africa Saint Paul Modena , Italy Saint Paul Nagasaki , Japan Saint Paul Neuss , Germany II 11 http://www.sister-cities.org/sci/directory/usa/MN I D- 11/8/2001 International Community Resource Center Page 2 of 2 'Saint Paul IINovosibirsk , Russia Saint Paul Quito , Ecuador St. Anthony Salo, Finland Stillwater Jinja , Uganda ,Virginia Seinajoki , Finland Watkins Orikum , Austria Willmar Frameries , Belgium Winona Worthington League of Minnesota Cities II Back to: the World Map I the USA Map States in the USA Alabama Kentucky North Dakota Alaska Louisiana Ohio Arizona Maine • Oklahoma Arkansas Maryland Oregon California Massachusetts Pennsylvania Colorado Michigan Rhode Island Connecticut > Minnesota South Carolina Deleware Mississippi South Dakota District of Columbia Missouri Tennessee Florida Montana Texas Georgia Nebraska Utah Hawaii Nevada Vermont Idaho New Hampshire Virginia Illinois New Jersey Washington Indiana New Mexico West Virginia Iowa New York Wisconsin Kansas North Carolina Wyoming SEARCH SITE MAP FEEDBACK CONTACT INFORMATION HELP FAO Website designed and powered by Imalgam, Inc. © Sister Cities International, 2001. All Rights Reserved. DONATE NOW trough t1fit' � http://www.sister-cities.org/sci/directory/usa/MN `3 11/8/2001 International Community Resource Center Page 1 of 3 7�r "sue "a` j �.ti fi: M 4y' o I .c ,j I 4 '' yi, i IV' S 44, e`'4 at yy t I J ._, I'ii[fr _ I I A.4;w t y.. -E---..,„E. tl 1,- , F -'C�.I ' fir 07 r, ' _ Ci ; • 44.1.- ` �-1.' 114w-' Y SISTER •t- =t � k {-."'�'� t 'C1T1ES - "se y'N ; 4 • ir/TERMaTiorAL -, ' � r � p citizen diplomacynetwork. ,.„: . peworod by WELCOME PUBLIC CITIES INTERNATIO dAL INTERNATIONAL COMMUNITY PUBLIC INFORMATION RESOURCE CENTER LOG IN What's New What Makes a Successful Relationship About SCI SCI Programs What Do Sister Cities Do? What Makes a Successful Sister Getting Involved City Program? Online Directory Sister city programs inherently involve a unique kind of partnershipand involvement of the three Sister City Relationships ; main sectors that make for a vibrant, productive i t Cities Seeking Cities A� t community, county or state: the local government, t ,m Partners & Supporters business and private voluntary sectors (a wide Resources variety of civil society or non-profit organizations and individual citizen volunteers). Sister city programs--perhaps more than any other international program--involve the widest possible diversity of exchanges and projects. Basically, anything that goes on in a • community can become--and has, in one city or another--the • subject of a sister city project, including every type of municipal, business, professional, environmental, educational and cultural exchange. In the US, there is a great deal of diversity in how sister city programs are structured. Generally speaking, however, broad-based sister city committees made up of a wide-variety of citizens from the community make up the backbone of most sister city programs in the US, with city hall and local businesses in more of a support role. The primary historical and cultural reason for this is the unique tradition in the United States of volunteerism and the common suspicion on the part of many Americans (throughout US history) towards what is perceived as "big government." (It is often politically difficult for many local governments in the US to approve large budgets for international affairs.) In many countries (although in all countries there is a lot of diversity in structure from city to city), such as Russia, Japan, China, and the United Kingdom, programs like sister cities are managed more directly by city hall, by some type of international relations department. With the "city-hall driven" model, there are also direct ways for individual citizens (and businesses) to participate, such as through an "International Friendship Committee." Key Elements of Success for a Great Sister City Program, Whether It Is of the More "Citizen Volunteer-Based" or "City-Hall Driven" Model: • Solid support and involvement from city hall: the mayor as honorary chair; a staff person designated at city hall to support the sister city program; direct involvement of various city departments in municipal, economic development, technical, public safety or other exchanges; various direct and in-direct (in-kind) support for sister city activities, such as assistance with administrative costs and receptions. http://www.sister-cities.org/sci/relations/success I I 11/8/2001 International Community Resource Center Page 2 of 3 • • Sonia support and involvement in the sister city program trom the nusiness sector, witn an opportunity for both corporations and small businesses, as well as individual business people, to contribute their time and/or financial or in-kind support; the local Chamber of Commerce and other key organizations should be actively involved in the sister city program. • The best long-term indicator of success for a sister city program (since elected officials come and go) is a broad-based Sister City Committee, made up of many individual citizens who are enthusiastic supporters of the sister city program. Every effort should be made to recruit people from various professions, a youth delegate, people from different ethnic and religious groups, both women and men, and people with disabilities. Citizen volunteers in the US and abroad contribute an enormous "cost share" to the local program through their time and various out-of-pocket expenses, including annual individual and family membership fees, travel expenses abroad and homestay and other hosting expenses at home. • To maximize limited resources and the potential outreach and impact of the sister city program in the community, every effort should be made to form additional alliances within the overall sister city program, such as sister schools or twinned Rotary and Lion? s clubs. It has been estimated that Portland, Oregon and Sapporo, Japan have over 100 of these types of twinning arrangements between their two cities. • It is essential to have excellent communication links, including reliable phone, fax and Internet communications, with back up fax and phone numbers when necessary. Fax machines should be kept on at night. Communication from a sister city should be responded to right away to maintain good relations. Even if a decision concerning a proposal has not been reached, a quick reply saying, for example, "thank you for your fax - we will respond to you after our meeting next month," should be sent, promptly acknowledging receipt of an important proposal or letter. • Sister City projects should be reciprocal and jointly planned, executed and evaluated. Also, there needs to be time, a few minutes at the end of each day, for example, built into actual exchanges for cross-culturally sensitive feedback to avoid serious "culture bumps." Formal time for cross-cultural discussion, to learn about more complex layers of culture, such as the changing role of women in society, child rearing methods or how decisions are actually made in local government or businesses, should be built into all exchanges and projects. • To maintain excellent, two-way communication and to keep the program active, it is important that cities meet at least every other year to develop a Memorandum of Understanding about what they plan for their partnership, including frank discussions about areas of interest, realities of budgets and other important details in carrying out proposed exchanges or projects. • There are a variety of low-cost exchanges that should occur every year, even if it is not possible to have a physical exchange of people: an annual "state of the city" letter between the two mayors; exchanges of the city annual reports and city plans by officials at city hall; exchanges of children?s artwork, letters or sister school programs through the Internet; periodic exchanges of interesting newspaper articles that show how society, technology, the environment, etc. are changing in your city; cultural festivals, movies or speeches that celebrate the culture of the sister city (foreign students or business people from the nation of the sister city can be guest speakers). • It is essential to agree on regular, sustainable exchanges of people that will take place every year or, at the very least, every other year. There are many possibilities for this, including teacher and student exchanges, municipal internships for city officials in key http://www.sister-cities.org/sci/relations/success If 11/8/2001 International Community Resource Center Page 3 of 3 fields, young business leader internships sponsored by the Chamber of Commerce (young professionals who are promising young business leaders but also distinguishing themselves in regard to community service and involvement), or participation at the largest annual festival in the sister city. • All relationships, like friendships, need to take a risk once in a while with a larger or more ambitious project, to stay fresh and to achieve their full potential. Such projects require a high degree of planning, fund-raising, and time and effort, but they also can be a very positive, life-transforming experience for all involved. Examples of spectacular, large scale sister city projects include: "Shanghai Week in San Francisco," a week of top- level performing arts exhibitions and seminars on doing business in the US and China; a multi-year, broad-based reforestation project between Palo Alto, California and Oaxaca, Mexico, which involved extensive local government, media, volunteer and business involvement on both sides; and a "space bridge" event between San Diego and Vladivostok, Russia, just at the end of the cold war, a live town hall meeting through satellite television involving the mayors, local celebrities and entertainers and hundreds of citizens in both cities. SEARCH SITE MAP FEEDBACK CONTACT INFORMATION HELP FAQ Website designed and powered by Imalgam, Inc. © Sister Cities International, 2001. All Rights Reserved. DONATE NOW thr .tgh 11 Pl yvary • /http://ww.sister-cities.org/sci/relations/success w 11/8/2001 SISTER CITIES INTERNATIONAL • Sister Cities — At The Cutting Edge Of Economic And Community Development Global Trends Put Sister Cities in Leadership Role The Role of Sister Cities in Economic and Community Development Suggestions for Successful Economic and Community Development Projects SISTER CLUES INTERNATIONAL. 1424 K Street,NW,Suite 600 Washington,DC 20005 USA Phone: (202)347-8637 Fax: (202)393-6524 info@sister-cities.org www.sister-cities.org - Global Trends Put Sister Cities In Leadership Role Four major, interrelated trends taking place at a rapid rate in the world today put Sister Cities International (SCI) and its enormous global network of twinned communities at the forefront for facilitating economic and community development at home and abroad: > Increased decentralization and democratization. With the end of the Cold War, there is an accelerating trend toward greater decision-making at the regional, state, and local levels. In China,. Russia, America, Africa, Europe, and many other countries/regions, the local identity of communities is being celebrated. Towns and cities want to make their own direct links with communities in other nations for the sake of trade, tourism, friendship, and/or to help internationalize their local communities. These efforts encourage a worldwide perspective and help secure the international contacts necessary to compete in a global economy. > Privatization, growth of the non-governmental (NGO) or private voluntary (PVO) sector, and unique public/private partnerships. At the highest levels of governmental leadership, the voices of municipalities are being heard. In the U.S., governors and mayors want fewer un-funded mandates from the federal government, and local governments and community-based NGOs and PVOs worldwide are playing a greater role in international affairs. ➢ The revolution in communications and reduced travel time. There are scores of examples of how high-tech communications technology is shrinking our world and enabling it to become inter- connected. Through cellular phones linked to satellite networks, villages in developing countries without electricity can now communicate with any part of the globe; through the Internet and e-mail, communities can communicate with one other without the expense, and in some cases, the hardship of physical travel. In addition,reduced travel time and cost make possible the face to face meetings of thousands of people for sister city exchanges or projects focused on education, joint-business ventures,performing arts exchanges,municipal training, and many other topics. > Globalization is having an impact on all levels of our society and economy—the nation, state, city,neighborhood,family, companies and individual citizens. Globalization of our communities and economy is taking place,with its inevitable positive and challenging aspects. New networks and types of interaction lead to creative business partnerships, heart-warming friendships, and. meaningful exchanges of ideas that improve our quality of life. On the other hand, exposure to people from other cultures (and new ideas), whether they are guest workers who overstay their visas or legal immigrants, business partners or trade competitors, can also create tensions and apprehension about the future. Sister Cities International, with its enormous global network,of citizen groups, local and national governments, and businesses working locally and abroad, is in a unique position to facilitate contacts that make a real difference in people's lives, while also providing companies, citizens and city officials with strategies for how to survive and prosper in a sustainable way in a global economy. The Role Of Sister Cities In Economic And Community Development Sister city programs, and the details of their projects, provide irrefutable evidence that sister city links have both positive and long-lasting effects on international development. There are myriad examples of how sister city partnerships are playing a crucial role in economic and community development in both the local and global arena. Here is a brief summary: * Increased tourism. Over 100,000 people travel abroad under the sister cities umbrella, spending over$60 million annually on travel and related expenses. Some communities and companies depend on tourism as their main economic foundation, clearly benefiting from the increased business sister city exchanges and projects generate. Fort Worth (Texas), for example, estimates that their sister city programs bring in nearly$2 million in trade and tourism each year. * Reliable business contacts. Sister city affiliations at the local level,with the added benefit of being a part of an enormous global sister cities network, provide access to invaluable information regarding business projects that succeed in different regions of the world, and contacts for possible joint ventures. This is all part of existing, long-term community partnerships that have established trust, respect and good communication. These are necessary prerequisites for any business partnership to succeed, especially in an international setting. * Cross-cultural expertise. Perhaps you've heard this joke ... "What do you call someone who can speak two languages? Bilingual. Three languages? Trilingual. What do you call someone who can't speak any foreign languages? An American." Unfortunately, this joke has a strong element of truth to it. Hundreds of sister city activists nationwide, however, are helping to gradually break down this stereotype. At the local level,broad- based sister city committees include businessmen and women, teachers, city officials and professors with language and cross-cultural expertise in various regions of the world. At the national level, SCI is in touch with such experts in every state and facilitates networking among them through grant programs, SCI publications, and high-quality conferences, including SCI's Annual Conference. * Forums for discussing complex global trade and development issues. Through local level meetings (community-based or state-wide), as well as SCI's Annual Conference, open forums are provided to bring grassroots volunteers, citizen groups, businesses and organizations together to discuss and find solutions to many complex global issues. These networking opportunities create profitable and long-lasting alliances between different groups as they tackle issues such as urban sprawl, climate change,literacy,public safety, drug and alcohol addiction, and more. * Legitimacy: community-wide and city hall support. Businesses that wish to expand the markets for their products and services, or become involved in the sponsorship of outstanding international projects often face three problems: lack of contacts, insufficient cross-cultural expertise in the target city or region, and lack of legitimacy in the eyes of the international counterpart. Therefore, small business joint ventures,business internships, consulting work, overseas investment,micro-enterprise development,technology transfer or group tours that work through existing sister city partnerships at the local level and through SCI's national office have many advantages. They take place with the official sanction of local government and national level governmental and non-governmental authorities in both countries (legitimacy); they have access to cutting-edge information about the culture, geography, and language of the target community (cross-cultural expertise); they gain invaluable contacts that can be the crucial element in a project actually getting off the ground (negotiating through bureaucracies, for example); and they take place in an atmosphere of mutual trust, respect, and good communication built up over the years by dedicated citizens and city officials on both sides. In this way, any economic development projects that are undertaken with the approval of the sister city programs will be more likely to succeed because of the long-term support network that is in place and more likely to be of genuine benefit to both communities, since each side is involved, in terms of energy, interest, and resources, at every step — brainstorming, planning, execution and follow-up. • * Improved community and company image. Sister city programs involve both city hall and the various diverse elements that make up every community, including business people, educators, medical professionals, engineers, ethnic/cultural associations, civic clubs like the Chamber of Commerce, and private voluntary organizations like the YMCA. Cities throughout the nation, such as Toledo, Tulsa, Louisville and Chicago, have discovered that their very active, high profile sister city programs have truly put them on the world map; their programs have helped improve their community's image and brought major conferences to their cities. • A number of sister city programs nationwide were founded as a direct result of economic ties that were created through trade or the building of new factories; the solid sister city programs that grew from these economic ties have helped the companies involved become an integral part of their new communities, improving their corporate image. At the national level, the Reader's Digest Association, Inc. and the W.K. Kellogg Foundation have sponsored cutting edge grant programs administered by SCI for youth exchange that combined cross-cultural learning with community service, thus promoting greater global awareness and the habit of volunteering (community service) among youth worldwide. These programs, as with business internships, also provide young people with the skills necessary to secure good jobs in a global economy. Sister city programs, which interface with so many different sectors of the community, help bring people together within communities (which also leads to increased business and contacts) while also being a positive force for social change abroad. LaCrosse, Wisconsin, for example,which has a very successful, broad-based affiliation with Dubna, Russia, reports that their "Hands Across the Heartlands" humanitarian assistance campaign, which shipped over 200 tons of food, clothing, and medicine in response to a short-term crisis in Dubna, brought businesses, churches, citizens, and city officials together in both communities who had never worked together before, generating considerable civic pride. "We have emphasized that what we (did) is not charity, but family," reports the LaCrosse-Dubna Sister City Committee. Suggestions For Successful Economic and Community Development Projects ✓ Broad-based participation. Broad-based participation makes project success more likely. The best sister city programs involve a wide variety of citizens and city officials, representing city hall, civic clubs, ethnic/cultural groups, the media, the non-profit sector, small and large business firms, local schools and colleges, the healthcare and engineering fields, and so on. The more democratic and open the process is with regards to discussing and implementing economic development projects, the more support there will be at all levels (public and private sector) to see the project through to a successful completion. ✓ A good balance of realistic thinking and big dreams. Be realistic—take the time that is needed to do the project right, including adequate time for planning, fund raising, building consensus, trouble- shooting, execution and follow-up. But don't be afraid to have big dreams either, like Palo Alto, which took on the ambitious goal of planting 250,000 trees in its heavily deforested sister city, Oaxaca, Mexico, by the year 2000. The multi-faceted project has involved schools, companies, the media, local and national governments, and many volunteers on both sides. ✓ Sustainable development. Sustainable development refers to the environment and to the impact of development on people's lives. With regards to the environment, the project should meet the test of the Native American saying: "Will it make possible the same quality of clean air, water, and landscape — to the `seventh generation?" As for people, will the proposed project help empower those who need help, or make them dependent on outside aid? If new technology is used, is it "appropriate?" Can it be replaced or serviced easily? Does it fit with the cultural traditions and skill levels of the people who will use it? Is the proposed project something people in the target community regard as a priority—or are the ideas, energy, and resources coming almost entirely from outside? ✓ Deep cross-cultural understanding and experience. The key people involved in promoting, planning and executing a particular project overseas must learn everything they can (and rely on experts as well) about the target culture — history, language, geography, customs, religion, governmental system, and so on. Also, don't expect that words or concepts mean the same thing, even if your counterparts can speak English fluently or you use high-quality translators. Words as simple as "yes" or "understand" may have very different connotations depending on the culture, speaker, and/or timing. Critical concepts such as "economic development," "privatization" or "contract"may have very different interpretations or meanings.Make sure you are talking about the same things and have the same ideas in mind. ✓ Listening and two-way learning builds strong relationships. One development expert once made the comment that Africa has received more advice per capita than any region of the world — yet much/most of this advice and top-down aid has not resulted in progress at the grassroots level. Outside interventions, with regard to new technologies, investment, or training are often needed,but many years of experience have shown that the most critical skill, when working abroad in the economic or community development field, is the ability to listen to the "target group" concerning their dreams, vision, abilities, interests and know-how. This is easier said than done; but when it is done correctly, the full support and resources of the community involved will be utilized, greatly enhancing the chances for success. SCI, based on the idea of long-term, broad-based partnerships which involve educational, cultural, and municipal exchanges in addition to economic/community development projects, is in an ideal position to reinforce the second key element in a successful cross-cultural exchange or project, be it a major joint venture or a sports exchange— an attitude.of two-way, reciprocal learning, based on mutual respect and interest. ✓ Who benefits? Why? When? In what way? For how long? Power relationships are a fact of life in all societies. Who has power? Power is not just money, but also access to information, legal rights and authority to make decisions and have them carried out. Even when a given project is very much needed and extremely popular on all sides, there will be some who are jealous or who may in fact actually lose status, money, or power as a result of changes that are made. As much as is possible,make sure that the project that is being contemplated becomes, both in terms of perception and deed, a"win-win"situation for all. ✓ Trouble-shoot. The best plans and most dedicated of efforts can be undone or nullified, especially when it comes to working in a foreign environment, by lack of attention to critical details such as visas (which can ruin plans for the visit of an official delegation), the safety of participants, or screening of and orientations for those traveling abroad. Other cultural/socio-economic factors (among many) that may cause trouble are rules and procedures for transferring money, small bribes that may be an inevitable part of doing business or attention to hierarchical relationships (Who is in charge? Who has seniority?). Also, what happens if the very supportive mayor is not re-elected, or the key volunteer or investor drops out? Does the project have enough support to survive changes in the political winds or a drop in the value of the currency being used? ✓ "Economic development" is a complex web of interaction. Successful "economic development," if it is to truly benefit both communities over the long-term, is a complex web of interactions. New balances of power between the public and private sectors or between different levels of governmental authority may need to be formed. The need for municipal training or business internships to provide the necessary attitudes and skills to work with a new technology or to understand new types of public/private partnership may be called for. Scholarships for low-income or minority groups to provide equal opportunity, including access to resources and important information and/or changes in laws that make it easier for women to participate,non-profit groups to form, or businesses to operate efficiently may need to be enacted. Involvement of a variety of people and organizations so the skills and resources of a cross-section of the community is necessary — city hall, private sector, non-profit (private voluntary sector), individuals, and more should be developed. ✓ A sense of humor, patience, and determination. There are always surprises in cross-cultural encounters—that's what makes them fun, frustrating, and/or very rewarding, in the long run. Don't be surprised if you have to revise the original timetable, include new players after you thought you had an agreement, or even set aside a small amount of money in your budget for greasing the right palms to make sure goods and people move safely and on schedule. If you don't cultivate patience and a sense of humor, the frustration when working closely with people from another culture can be great. If you are in it for the long term,however,with the right skills and resources,the rewards can be great—and the process itself fun. tap- F • SISTER - CITIES INTERNATIONAL. How To Build A Sister Cities Program In Your Community What Is a Sister City? Why Have a Sister City? What To Do First? Everyone Can Participate Projects You Can Do SISTER CITIES INTERNATIONAL. 1424 K Street,NW,Suite 600 Washington,DC 20005 USA Phone: (202)347-8637 Fax: (202)393-6524 info@sister-cities.org www.sister-cities.org • How To Build a Sister Cities Program In Your Community What Is a Sister City? When a community of any size or character joins with a community in another nation to learn more about the other and to develop friendly and meaningful exchanges,the two may propose a formal affiliation leading to official designation as "sister cities." The ideal affiliation involves a large number of citizens and organizations in both communities engaged in continuing projects of mutual interest. This interchange helps to further international understanding at all levels of the community on a continuing long-term basis. Within the program, cities and their citizens exchange people, ideas and culture in a variety of educational,municipal,professional,technical and youth projects. The sister city program was launched at a White House conference in 1956 when President Dwight D. Eisenhower called for massive exchanges between Americans and the peoples of other lands. Hundreds of American cities responded to that call, and today are carrying out meaningful exchanges with their partners in 121 nations around the world. Why Have a Sister City? A sister city program enables the citizens of both communities become directly involved in international relations in unique and rewarding exchanges which benefit everyone. It enables all who participate to: • Exchange ideas and develop friendship with their counterparts in another culture on a direct personal basis. • Establish an identity as members of the global family involved in the constructive process of building world peace. • Develop a way for the many and diverse elements of each community to come together to enjoy and profit from a cooperative program. • Open new dialogues with the people of another culture to find unique solutions to improving the quality of life of all citizens. • Participate in a program with a real partner in another country so all members of the community can feel they are contributing to international understanding in a direct personal way. • Better understand their own community by interpreting their way of life to the people of another culture. What to Do First? Hundreds of communities around the world of all sizes have discovered the rewards of participating in an international program where each and every member can realize deep personal satisfaction and benefits. . Your community can join this growing movement,but you should first develop support for the idea in your own community. This can be easy and fun. And,you will have a lot of help from Sister Cities International(SCI), the national membership association for sister city programs in the United States—as well as from hundreds of volunteer leaders across the country who are available to share their experiences with you based on their own participation in the program. The sister city concept, like all good programs,must have broad support and understanding if it is to succeed. If your community understands the program,it can succeed and the rewards will be well worth the effort. Once you've secured community-wide support for a sister cities program,begin your search for a partner. Nearly every member of your community,young or old,belongs to some kind of organization or another. Nearly everyone works in a business or industry,has a hobby, goes to school,belongs to a service or day • professional society, or volunteers his or her time in any number of local organizations which can be linked to counterparts in another country. Thus,the linking of skills, crafts and interests of people and organizations in both cities can enrich your newly formed sister city committee, open new avenues for program adventure, and secure the initial contacts you'll need to find an appropriate partner community. No catalog could possibly list all the ways in which sister cities operate as the variety of exchanges possible are only limited by the imagination and resources of the two communities. Two principal objectives to keep in mind when planning your activities are: • You don't establish and maintain friendships by a single effort. It requires continuing activity. • You do establish such continuity by a broad base of activity in which many people and organizations participate. Everyone Can Participate The concept is simple once two communities have taken the initial step of actually affiliating as sister cities. A catalog of organizations should be developed which will give you an idea of the potential areas of exchange possible. Don't forget to include your schools,hobby groups,business and professional organizations, scouting groups, service clubs, and so on. This list can then be sent to your partner to determine which organizations they have in their community to match yours. In some cases, a similar organization won't exist. Perhaps you can start one. Sister city programs must always strive to ensure that each project undertaken by its members reflects the diversity of its network. Specifically, you should promote the inclusion of ethnic and racial minorities, people with disabilities,youth,women and people of diverse socio-economic status in all sister city activities. Each project should be planned with the knowledge that each person will be able to individually become a part of a person-to-person ... organization-to-organization ...city-to-city approach to citizen diplomacy. Above all,remember that the uniqueness of the sister city program is that it is two-way. The give and take is shared by both communities through planned and continuous contact. Projects You Can Do Sister City programs and projects are developed out of mutual desires and interest. There is no cut-and-dry pattern. Through visits and exchange of correspondence, cities discuss the types of projects they would like to carry out. When one or more projects are agreed upon,the program is developed and can take place. • As you start out, send promotional materials (e.g.,photographs,brochures, videos)to offer a comprehensive introduction to your community. Remember, language barriers can be overcome very easily through simple visual presentations. Your new partner city may want to publish these in their local newspaper. You should ask for photos and news of the city as well so your local newspaper can acquaint your own citizens with your sister city. The following are some of the types of projects which have been carried out successfully by other communities. The projects you choose may be more comprehensive than this brief list, depending upon your resources and ingenuity. • Exchanges of visitors, officials,prominent citizens,musicians, students,teachers,professionals,media, radio and TV, labor, etc. • Organized tours. Hospitality and ceremonies for visiting groups. • Club affiliations. Development of relations between such groups as Rotary,Lions,Boy and Girl Scouts, women's clubs,hobby clubs, and more with their counterparts in the sister city. D.5 • School affiliations can be a stimulating activity if organized within your educational system. They can be a strong adjunct to your school's language,history, cultural and other programs. There is no end to the fascinating projects young people can engage in to enlarge their horizons of learning. • Technical and professional exchanges can have benefits to both communities far in excess of the limited costs involved. Many communities have exchanged experts in transportation,housing,healthcare,the environment,public safety, and more. • Radio contacts between sister cities can be made by amateur radio operators. Special broadcasts on records or tape can be made for use abroad. • Art exhibits. Both school children and members of local art clubs exchange art work with their overseas counterparts. The material is often exhibited in public buildings and merchants' windows in both communities. • Photo exhibits. Camera clubs exchange collections of stills, slides and documentary motion pictures. • Sending of mementos,not on a charitable basis,but of mutual interest and respect. Gifts are generally modest ones. • Exchange of music,recordings and plays. • Publications and preparation of food recipes from the foreign country. CIA--The World Factbook— China Page 1 of 9 z* 7k * r China y --:: (also see separate Hong Kong, Macau, and Taiwan entries) Introduction Geography People Government Economy Communications Transportation Military Transnational Issues „..... ila" .J'k •l ir.,J, 3�+iG?#tf1 Czsa.lf '` i U S I A ,y '- -, . &.1 KAZAKHSTAN w -- Harbin, OC '3n . C f r Be lush8iteriY ;9 f, rP r)J '/ �." MONGOLIA I �' r r f w tf. k£''1='.GY7STAt 'x :. t., /op.. "'Urumqi IJINBOa ian 3 il 4 f lr t .,,,, „,Ail ).$, rev*.*- ,-At 1 'ts X;'an* Nanjri ' 'It3lriaoine Chengdu see Sea PtitR1 T 1 t'-''' 114a isXt3 t, Lhasa„ Chort q.nq i� r.�:)} i(, Guangzhou* 0 300 trim @' I I A ? tr, o r Y' , . r,• .... ,,, , vq, it 134,14c, , :,,,,,„;" qacau r* i PtI. t f a w Sea k ' tin it � 'iiiLIPPIN China Introduction Top of Page Background: For centuries China has stood as a leading civilization, outpacing the rest of the world in the arts and sciences. But in the first half of the 20th century, China was beset by major famines, civil unrest, military defeats, and foreign occupation.After World War II, the Communists under MAO Zedong established a dictatorship that, while ensuring China's sovereignty, imposed strict controls over everyday life and cost the lives of tens of millions of people.After 1978, his successor DENG Xiaoping gradually introduced market-oriented reforms and decentralized economic decision making. Output quadrupled in the next 20 years and China now has the world's second largest GDP. Political controls remain tight even while economic controls continue to weaken. China Geography Top of Pape Location: Eastern Asia, bordering the East China Sea, Korea Bay, Yellow Sea, and South China Sea, between North Korea and Vietnam Geographic 35 00 N, 105 00 E coordinates: Map references: Asia Area: total: 9,596,960 sq km land: 9,326,410 sq km water: 270,550 sq km Area-comparative: slightly smaller than the US Land boundaries: total: 22,147.24 km border countries: Afghanistan 76 km, Bhutan 470 km, Burma 2,185 km, Hong Kong 30 km, India 3,380 km, Kazakhstan 1,533 km, North Korea 1,416 km, Kyrgyzstan 858 km, Laos 423 km, Macau 0.34 km, Mongolia 4,676.9 km, Nepal 1,236 km, Pakistan 523 km, Russia (northeast)3,605 km, http://www.cia.govicia/publications/factbook/geosich.htral 11/15/2001 CIA—The World Factbook—China Page 2 of 9 Russia(northwest)40 km,Tajikistan 414 km,Vietnam 1,281 km Coastline: 14,500 km Maritime claims: contiguous zone: 24 NM continental shelf 200 NM or to the edge of the continental margin territorial sea: 12 NM Climate: extremely diverse;tropical in south to subarctic in north Terrain: mostly mountains, high plateaus, deserts in west; plains, deltas, and hills in east Elevation extremes: lowest point: Turpan Pendi-154 m highest point: Mount Everest 8,850 m (1999 est.) Natural resources: coal, iron ore, petroleum, natural gas, mercury,tin,tungsten,antimony, manganese, molybdenum, vanadium, magnetite, aluminum, lead,zinc, uranium, hydropower potential (world's largest) Land use: arable land: 10% permanent crops: 0% permanent pastures: 43% forests and woodland: 14% other: 33% (1993 est.) Irrigated land: 498,720 sq km (1993 est.) Natural hazards: frequent typhoons(about five per year along southern and eastern coasts); damaging floods; tsunamis;earthquakes; droughts Environment-current air pollution (greenhouse gases, sulfur dioxide particulates)from reliance on coal, produces acid rain; issues: water shortages, particularly in the north;water pollution from untreated wastes;deforestation; estimated loss of one-fifth of agricultural land since 1949 to soil erosion and economic development; desertification;trade in endangered species Environment- party to: Antarctic-Environmental Protocol,Antarctic Treaty, Biodiversity, Climate Change, international Desertification, Endangered Species, Hazardous Wastes, Law of the Sea, Marine Dumping, Nuclear agreements: Test Ban, Ozone Layer Protection, Ship Pollution, Tropical Timber 83,Tropical Timber 94, Wetlands, Whaling signed, but not ratified: Climate Change-Kyoto Protocol, Marine Life Conservation Geography-note: world's fourth-largest country(after Russia,Canada, and US) China People Too of Page Population: 1,273,111,290 (July 2001 est.) Age structure: 0-14 years: 25.01% (male 166,754,893;female 151,598,117) 15-64 years: 67.88% (male 445,222,858;female 418,959,646) 65 years and over: 7.11% (male 42,547,296;female 48,028,480)(2001 est.) Population growth 0.88%(2001 est.) rate: Birth rate: 15.95 births/1,000 population (2001 est.) http://www.cia.gov/cia/publications/factbook/geos/ch.html 11/15/2001 CIA--The World Factbook—China Page 3 of 9 Death rate: 6.74 deaths/1,000 population(2001 est.) Net migration rate: -0.39 migrants)/1,000 population (2001 est.) Sex ratio: at birth: 1.09 males)/female under 15 years: 1.1 male(s)/female 15-64 years: 1.06 males)/female 65 years and over: 0.89 males)/female total population: 1.06 males)/female(2001 est.) Infant mortality rate: 28.08 deaths/1,000 live births(2001 est.) Life expectancy at total population: 71.62 years birth: male: 69.81 years female: 73.59 years(2001 est.) Total fertility rate: 1.82 children born/woman (2001 est.) HIV/AIDS-adult 0.07%(1999 est.) prevalence rate: HIV/AIDS-people 500,000(1999 est.) living with HIV/AIDS: HIV/AIDS -deaths: 17,000 (1999 est.) Nationality: noun: Chinese (singular and plural) • adjective: Chinese Ethnic groups: Han Chinese 91.9%,Zhuang, Uygur, Hui,Yi,Tibetan, Miao, Manchu, Mongol, Buyi, Korean, and other nationalities 8.1% Religions: Daoist(Taoist), Buddhist, Muslim 2%-3%, Christian 1% (est.) note: officially atheist Languages: Standard Chinese or Mandarin (Putonghua,based on the Beijing dialect),Yue(Cantonese),Wu (Shanghaiese), Minbei(Fuzhou), Minnan (Hokkien-Taiwanese),Xiang, Gan, Hakka dialects, minority languages(see Ethnic groups entry) Literacy: definition: age 15 and over can read and write total population: 81.5% male: 89.9% female: 72.7% (1995 est.) China Government Top of Page Country name: conventional long form: People's Republic of China conventional short form: China local long form: Zhonghua Renmin Gongheguo local short form: Zhong Guo http://www.cia.gov/cia/publications/factbook/geos/ch.html 11/15/2001 CIA--The World Factbook—China Page 4 of 9 abbreviation: PRC Government type: Communist state Capital: Beijing Administrative 23 provinces (sheng, singular and plural), 5 autonomous regions*(zizhiqu, singular and plural), and 4 divisions: municipalities**(shi, singular and plural);Anhui, Beijing**, Chongqing**, Fujian, Gansu, Guangdong, Guangxi*, Guizhou, Hainan, Hebei, Heilongjiang, Henan, Hubei, Hunan, Jiangsu,Jiangxi, Jilin, Liaoning, Nei Mongol*, Ningxia*, Qinghai, Shaanxi, Shandong, Shanghai**,Shanxi, Sichuan, Tianjin**,Xinjiang*,Xizang*(Tibet),Yunnan,Zhejiang; note-China considers Taiwan its 23rd province; see separate entries for the special administrative regions of Hong Kong and Macau Independence: 221 BC (unification under the Qin or Ch'in Dynasty 221 BC; Qing or Ch'ing Dynasty replaced by the Republic on 12 February 1912; People's Republic established 1 October 1949) National holiday: Founding of the People's Republic of China, 1 October(1949) Constitution: most recent promulgation 4 December 1982 Legal system: a complex amalgam of custom and statute, largely criminal law; rudimentary civil code in effect since 1 January 1987; new legal codes in effect since 1 January 1980; continuing efforts are being made to improve civil, administrative, criminal, and commercial law Suffrage: 18 years of age; universal Executive branch: chief of state: President JIANG Zemin (since 27 March 1993)and Vice President HU Jintao (since 16 March 1998) head of government: Premier ZHU Rongji (since 18 March 1998);Vice Premiers QIAN Qichen (since 29 March 1993), LI Lanqing (29 March 1993),WU Bangguo (since 17 March 1995), and WEN Jiabao (since 18 March 1998) cabinet: State Council appointed by the National People's Congress (NPC) elections: president and vice president elected by the National People's Congress for five-year terms; elections last held 16-18 March 1998 (next to be held NA March 2003); premier nominated by the president, confirmed by the National People's Congress election results: JIANG Zemin reelected president by the Ninth National People's Congress with a total of 2,882 votes (36 delegates voted against him, 29 abstained, and 32 did not vote); HU Jintao elected vice president by the Ninth National People's Congress with a total of 2,841 votes (67 delegates voted against him, 39 abstained, and 32 did not vote) Legislative branch: unicameral National People's Congress or Quanguo Renmin Daibiao Dahui (2,979 seats; members elected by municipal, regional, and provincial people's congresses to serve five-year terms) elections: last held NA December 1997-NA February 1998 (next to be held late 2002-NA March 2003) election results: percent of vote-NA%; seats-NA Judicial branch: Supreme People's Court(judges appointed by the National People's Congress); Local Peoples Courts (comprise higher, intermediate and local courts); Special Peoples Courts (primarily military, maritime, and railway transport courts) Political parties and Chinese Communist Party or CCP[JIANG Zemin, General Secretary of the Central Committee]; eight leaders: registered small parties controlled by CCP Political pressure no substantial political opposition groups exist, although the government has identified the Falungong groups and leaders: sect and the China Democracy Party as potential rivals International AfDB,APEC,ARF(dialogue partner),AsDB,ASEAN (dialogue partner), BIS, CCC, CDB (non- organization regional), ESCAP, FAO, G-77, IAEA, IBRD, ICAO, ICC, ICFTU, ICRM, IDA, IFAD, IFC, (FRCS, IHO, participation: ILO, IMF, IMO, Inmarsat, Intelsat, Interpol, IOC, ISO, ITU, LAIA(observer), MINURSO, NAM http://www.cia.gov/cia/publications/factbook/geos/ch.html 2O 11/15/2001 CIA—The World Factbook—China Page 5 of 9 (observer), OPCW,PCA, UN, UN Security Council, UNAMSIL, UNCTAD, UNESCO, UNHCR, UNIDO, UNIKOM, UNITAR, UNMEE, UNTAET, UNTSO, UNU, UPU,WHO,WIPO,WMO,WToO, WTrO(observer),ZC Diplomatic chief of mission: Ambassador-designate YANG Jiechi representation in the US: chancery: 2300 Connecticut Avenue NW,Washington, DC 20008 telephone: [1] (202)328-2500 consulate(s)general: Chicago, Houston, Los Angeles, New York, and San Francisco Diplomatic chief of mission: Ambassador Joseph W. PRUEHER representation from the US: embassy: Xiu Shui Bei Jie 3, 100600 Beijing mailing address: PSC 461, Box 50, FPO AP 96521-0002 telephone: [86] (10)6532-3431 FAX: [86] (10)6532-6422 consulate(s)general: Chengdu, Guangzhou, Shanghai, Shenyang Flag description: red with a large yellow five-pointed star and four smaller yellow five-pointed stars (arranged in a vertical arc toward the middle of the flag)in the upper hoist-side corner China Economy Top of Page Economy-overview: In late 1978 the Chinese leadership began moving the economy from a sluggish Soviet-style centrally planned economy to a more market-oriented system.Whereas the system operates within a political framework of strict Communist control, the economic influence of non-state managers and enterprises has been steadily increasing.The authorities have switched to a system of household responsibility in agriculture in place of the old collectivization, increased the authority of local officials and plant managers in industry, permitted a wide variety of small-scale enterprise in services and light manufacturing,and opened the economy to increased foreign trade and investment.The result has been a quadrupling of GDP since 1978. In 2000,with its 1.26 billion people but a GDP of just $3,600 per capita, China stood as the second largest economy in the world after the US(measured on a purchasing power parity basis).Agricultural output doubled in the 1980s,and industry also posted major gains,especially in coastal areas near Hong Kong and opposite Taiwan,where foreign investment helped spur output of both domestic and export goods. On the darker side,the leadership has often experienced in its hybrid system the worst results of socialism (bureaucracy and lassitude) and of capitalism (windfall gains and stepped-up inflation). Beijing thus has periodically backtracked, • retightening central controls at intervals.The government has struggled to(a)collect revenues due from provinces, businesses, and individuals; (b)reduce corruption and other economic crimes; and (c)keep afloat the large state-owned enterprises many of which had been shielded from competition by subsides and had been losing the ability to pay full wages and pensions. From 80 to 120 million surplus rural workers are adrift between the villages and the cities, many subsisting through part-time low-paying jobs. Popular resistance, changes in central policy,and loss of authority by rural cadres have weakened China's population control program,which is essential to maintaining growth in living standards.Another long-term threat to continued rapid economic growth is the deterioration in the environment, notably air pollution,soil erosion, and the steady fall of the water table especially in the north. China continues to lose arable land because of erosion and economic development. Weakness in the global economy in 2001 could hamper growth in exports. Beijing will intensify efforts to stimulate growth through spending on infrastructure--such as water control and power grids--and poverty relief and through rural tax reform aimed at eliminating arbitrary local levies on farmers. GDP: purchasing power parity-$4.5 trillion (2000 est.) GDP -real growth rate: 8%(2000 est.) GDP-per capita: purchasing power parity-$3,600(2000 est.) GDP-composition by agriculture: 15% sector: http://www.cia.gov/cia/publications/factbook/geos/ch.html J{ 11/15/2001 CIA—The World Factbook—China Page 6 of 9 industry: 50% services: 35% (2000 est.) Population below 10% (1999 est.) poverty line: Household income or lowest 10%: 2.4% consumption by percentage share: highest 10%: 30.4% (1998) Inflation rate 0.4% (2000 est.) (consumer prices): Labor force: 700 million (1998 est.) Labor force -by agriculture 50%, industry 24%, services 26% (1998) occupation: Unemployment rate: urban unemployment roughly 10%; substantial unemployment and underemployment in rural areas (2000 est.) Budget: revenues: $NA expenditures: $NA, including capital expenditures of$NA Industries: iron and steel, coal, machine building, armaments, textiles and apparel, petroleum, cement, chemical fertilizers, footwear,toys,food processing, automobiles, consumer electronics, telecommunications Industrial production 10% (2000 est.) growth rate: Electricity- 1.173 trillion kWh (1999) production: Electricity-production fossil fuel: 79.82% by source: hydro: 18.98% nuclear: 1.2% other: 0.01% (1999) Electricity- 1.084 trillion kWh (1999) consumption: Electricity -exports: 7.2 billion kWh (1999) Electricity -imports: 90 million kWh (1999) Agriculture -products: rice,wheat, potatoes, sorghum, peanuts,tea, millet, barley, cotton, oilseed; pork;fish Exports: $232 billion (f.o.b.,2000) Exports- machinery and equipment;textiles and clothing,footwear, toys and sporting goods; mineral fuels commodities: Exports -partners: US 21%, Hong Kong 18%,Japan 17%, South Korea, Germany, Netherlands, UK, Singapore, Taiwan (2000) Imports: $197 billion (f.o.b.,2000) Imports -commodities: machinery and equipment, mineral fuels, plastics, iron and steel, chemicals Imports-partners: Japan 18%,Taiwan 11%, US 10%,South Korea 10%, Germany, Hong Kong, Russia, Malaysia http://www.cia.gov/cia/publications/factbook/geos/ch.html 3A 11/15/2001 CIA--The World Factbook—China Page 7 of 9 (2000) Debt-external: $162 billion (2000 est.) Economic aid - $NA recipient: Currency: yuan (CNY) Currency code: CNY Exchange rates: yuan per US dollar-8.2776 (January 2001), 8.2785 (2000), 8.2783 (1999), 8.2790 (1998), 8.2898 (1997), 8.3142 (1996) note: beginning 1 January 1994, the People's Bank of China quotes the midpoint rate against the US dollar based on the previous day's prevailing rate in the interbank foreign exchange market Fiscal year: calendar year China Communications - Top of Pape Telephones -main 135 million (2000) lines in use: Telephones -mobile 65 million (January 2001) cellular: Telephone system: general assessment: domestic and international services are increasingly available for private use; unevenly distributed domestic system serves principal cities, industrial centers, and many towns domestic: interprovincial fiber-optic trunk lines and cellular telephone systems have been installed; a domestic satellite system with 55 earth stations is in place international: satellite earth stations -5 Intelsat(4 Pacific Ocean and 1 Indian Ocean), 1 Intersputnik (Indian Ocean region)and 1 Inmarsat(Pacific and Indian Ocean regions); several international fiber- optic links to Japan, South Korea, Hong Kong, Russia, and Germany(2000) Radio broadcast AM 369, FM 259, shortwave 45 (1998) stations: Radios: 417 million (1997) Television broadcast 3,240 (of which 209 are operated by China Central Television, 31 are provincial TV stations and stations: nearly 3,000 are local city stations) (1997) Televisions: 400 million (1997) Internet country code: .cn Internet Service 3 (2000) Providers (ISPs): Internet users: 22 million (January 2001) China Transportation Top of Page Railways: total: 67,524 km (including 5,400 km of provincial "local"rails) i standard gauge: 63,924 km 1.435-m gauge(13,362 km electrified; 20,250 km double track) narrow gauge: 3,600 km 0.750-m and 1.000-m gauge local industrial lines(1998 est.) note: a new total of 68,000 km was estimated for early 1999 to take new construction programs into account(1999) http://www.cia.gov/cia/publications/factbook/geos/ch.html 11/15/2001 CIA--The World Factbook--China Page 8 of 9 Highways: total: 1.4 million km paved: 271,300 km (with at least 16,000 km of expressways) unpaved: 1,128,700 km (1999) Waterways: 110,000 km (1999) Pipelines: crude oil 9,070 km; petroleum products 560 km; natural gas 9,383 km (1998) Ports and harbors: Dalian, Fuzhou, Guangzhou, Haikou, Huangpu, Lianyungang, Nanjing, Nantong, Ningbo, Qingdao, Qinhuangdao,Shanghai, Shantou,Tianjin,Xiamen, Xingang, Yantai, Zhanjiang Merchant marine: total: 1,745 ships (1,000 GRT or over)totaling 16,533,521 GRT/24,746,859 DWT ships by type: barge carrier 2, bulk 324, cargo 825, chemical tanker 21, combination bulk 11, combination ore/oil 1,container 132, liquefied gas 24, multi-functional large-load carrier 5, passenger 7, passenger/cargo 45, petroleum tanker 258, refrigerated cargo 22, roll on/roll off 23, short-sea passenger 41,specialized tanker 3,vehicle carrier 1 (2000 est.) Airports: 489 (2000 est.) Airports -with paved total: 324 runways: over 3,047 m: 27 2,438 to 3,047 m: 88 1,524 to 2,437 m: 147 914 to 1,523 m: 30 under 914 m: 32 (2000 est.) Airports-with total: 165 unpaved runways: over 3,047 m: 1 2,438 to 3,047 m: 1 1,524 to 2,437 m: 29 914 to 1,523 m: 56 under 914 m: 78 (2000 est.) China Military Top of Page Military branches: People's Liberation Army(PLA)-which includes Ground Forces, Navy(includes Marines and Naval Aviation),Air Force, Second Artillery Corps (the strategic missile force), People's Armed Police (internal security troops, nominally subordinate to Ministry of Public Security, but included by the Chinese as part of the"armed forces"and considered to be an adjunct to the PLA in wartime) Military manpower- 18 years of age military age: Military manpower- males age 15-49: 366,306,353 (2001 est.) availability: Military manpower-fit males age 15-49: 200,886,946 (2001 est.) for military service: Military manpower- males: 10,089,458 (2001 est.) reaching military age annually: http://www.cia.gov/cia/publications/factbook/geos/ch.html 3' 11/15/2001 CIA—The World Factbook--China Page 9 of 9 Military expenditures- 1.2% (FY99) percent of GDP: China Transnational Issues Too of Page Disputes- most of boundary with India in dispute;dispute over at least two small sections of the boundary with international: Russia remains to be settled, despite 1997 boundary agreement; portions of the boundary with Tajikistan are indefinite; 33-km section of boundary with North Korea in the Paektu-san (mountain) area is indefinite; involved in a complex dispute over the Spratly Islands with Malaysia, Philippines, Taiwan, Vietnam, and possibly Brunei; maritime boundary agreement with Vietnam in the Gulf of Tonkin awaits ratification; Paracel Islands occupied by China, but claimed by Vietnam and Taiwan; claims Japanese-administered Senkaku-shoto (Senkaku Islands/Diaoyu Tai), as does Taiwan Illicit drugs: major transshipment point for heroin produced in the Golden Triangle; growing domestic drug abuse problem; source country for chemical precursors and methamphetamine http://www.cia.gov/cialpublications/factbook/geos/ch.html Ti 11/15/2001