HomeMy WebLinkAboutCity Council - 11/06/2001 AGENDA
EDEN PRAIRIE CITY COUNCIL
TUESDAY,NOVEMBER 6,2001 8:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
•
CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ron Case, Jan
Mosman, and Nancy Tyra-Lukens
CITY STAFF: City Manager Carl Jullie, Parks & Recreation Services Director Bob Lambert,
Public Works Services Director Eugene Dietz, Community Development and Financial Services
Director Don Uram, City Attorney Ric Rosow and Council Recorder Peggy Rasmussen
I. ROLL CALL/CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
V. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 16,2001
B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 16, 2001
VI. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. THE PINES I by The Pines I, LLC. 2nd Reading for Planned Unit Development
District Review with waivers on 5.17 acres, Zoning District Amendment within the
RM-6.5 Zoning District on 5.17 acres and Site Plan Review on 5.17 acres.
Location: Southwest corner of Pioneer Trail and Settlement Drive. (Ordinance for
PUD District Review and Zoning District Amendment and Resolution for Site
Plan Review)
C. APPROVE SUBDIVISION OF OUTLOT A, CREEK KNOLLS, AND
ACCEPT THE GIFT THEREOF FROM CREEK KNOLLS LIMITED
PARTNERSHIP
D. AUTHORIZE ISSUANCE OF GRADING PERMIT FOR PLACEMENT OF
FILL IN THE REAR PORTION OF THE JOE SWANSON RESIDENCE ON
PURDY ROAD
CITY COUNCIL AGENDA
November 6,2001
Page 2
E. APPROVE TEMPORARY "PERMIT TO CONSTRUCT" FOR MNDOT TO
PERFORM CONSTRUCTION ACTIVITIES WITHIN CITY STORM
WATER FACILITIES NORTH OF VIKING DRIVE
F. AUTHORIZE GRADING PERMIT TO NORTH AMERICAN PROPERTIES
FOR REMOVAL OF EXCESS MATERIAL FROM THE WATER TOWER
SITE AND CONSTRUCTION OF SURCHARGES AT SOUTHWEST
STATION
G. ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR EMERGENCY VEHICLE PRE-EMPTION (EVP) ON VARIOUS
SIGNALS,I.C. 01-5541
H. AUTHORIZE EXPENDITURES FOR WATER TREATMENT PLANT
SECURITY
I. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BLACK &
VEATCH FOR LIME SLAKER REPLACEMENT PROJECT,I.C. 01-5551
J. ADOPT RESOLUTION REQUESTING MNDOT TO PROVIDE FUNDING
THROUGH FY 2003 MUNICIPAL AGREEMENT PROGRAM FOR THE
TH 212/PRAIRIE CENTER DRIVE INTERSECTION IMPROVEMENTS,
I.C. 01-5527
K. ADOPT RESOLUTION REQUESTING MNDOT TO PROVIDE FUNDING
THROUGH THE FY 2003 MUNICIPAL AGREEMENT PROGRAM FOR
THE TH 212/VALLEY VIEW ROAD INTERCHANGE AREA
IMPROVEMENTS,I.C. 01-5543
L. ADOPT RESOLUTION TO APPROVE THE PREMISES PERMIT
RENEWAL APPLICATION FOR THE EDEN PRAIRIE HOCKEY •
ASSOCIATION FOR 01/01/02 THROUGH 12/31/03
M. APPROVE CONTRACT FOR SRF TO PREPARE SCHEMATIC DESIGN
AND CONSTRUCTION DOCUMENTS FOR PHASE I OF THE
PURGATORY CREEK RECREATION AREA
N. ADOPT RESOLUTION AUTHORIZING AMENDMENT OF PROJECT
MANAGEMENT AGREEMENT FOR SUMMIT PLACE SENIOR
HOUSING DEVELOPMENT
O. ADOPT RESOLUTION CHANGING THE PUBLIC HEARING DATE TO
DECEMBER 18, 2001, FOR APPROVAL OF AN AMENDED
REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT AREA
NO. 5 AND AMENDMENT OF THE TAX INCREMENT FINANCING
PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 13
CITY COUNCIL AGENDA
November 6,2001
Page 3
VII. PUBLIC HEARINGS/MEETINGS
A. BFI ADDITION by BFI. Request for PUD Concept Amendment on 24.32 acres,
PUD District Review on 24.32 acres, Zoning District Amendment within the I-2
Zoning District on 22 acres, Rezoning from Rural to I-2 Park on 2.32 acres, and
Site Plan Review on 24.32 acres. Location: 9813 Flying Cloud Drive. (Resolution
for PUD Concept Review and Ordinance for PUD District Review, Zoning
Amendment and Zoning Change)
B. VACATION OF RIGHT-OF-WAY FOR PART OF EDEN ROAD
(ADJACENT TO REDSTONE GRILL),VACATION 01-01 (Resolution)
C. VACATION OF DRAINAGE AND UTILITY EASEMENTS IN IDLEWILD
LAKE ADDITION,VACATION 01-02 (Resolution)
D. VACATION OF DRAINAGE AND UTILITY EASEMENT IN THE PLAT
OF EXTENDED STAY AMERICA,VACATION 01-10 (Resolution)
VIII. PAYMENT OF CLAIMS
IX. ORDINANCES AND RESOLUTIONS
X. PETITIONS,REQUESTS AND COMMUNICATIONS
A. REQUEST FOR EXPANSION OF CROSS-COUNTRY SKI TRAIL
SYSTEM AT STARING LAKE PARK BY EDEN PRAIRIE HIGH SCHOOL
XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS
XII. APPOINTMENTS
XIII. REPORTS OF OFFICERS
A. REPORTS OF COUNCILMEMBERS
B. REPORT OF CITY MANAGER
1. Council Forum
C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR
1. Purgatory Creek Recreation Area Revised Schematic Plan and Phasing
Plan
2. Richard T. Anderson Conservation Area Parking Lot and Building
Demolition Proposal
CITY COUNCIL AGENDA
November 6,2001
Page 4
D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL
SERVICES DIRECTOR
E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR
F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR
G. REPORT OF MANAGEMENT SERVICES DIRECTOR
H. REPORT OF CITY ATTORNEY
XIV. OTHER BUSINESS
XV. ADJOURNMENT
Y. rl
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL WORKSHOP/FORUM
TUESDAY, OCTOBER 16,2001 5:00- 6:55 PM, CITY CENTER
HERITAGE ROOM II
CITY COUNCIL:
Mayor Jean Harris, Councilmembers Sherry Butcher,Ron Case,Jan Mosman,and Nancy Tyra-
Lukens
CITY STAFF: City Manager Carl Jullie,Public Safety Director Jim Clark,Public Works
Services Director Eugene Dietz,Director of Parks and Recreation Services Bob Lambert,
Community Development and Financial Services Director Don Uram, City Attorney Ric Rosow,
and Recorder Lorene McWaters
FAMILINK STAFF: Nancy Holden, Director of Eden Prairie Familink; Ron Harvey, Chair of
Eden Prairie Familink Operations Committee;Mary Keating,Human Services Coordinator; and
Ross Thorfinnson, Jr., Consultant to Hennepin South Services Collective (HSSC)
I. CALL MEETING TO ORDER—MAYOR JEAN HARRIS
Mayor Harris called the meeting to order at 5:35 p.m.
II. APPROVAL OF AGENDA
III. SOCIAL SERVICES UPDATE
Ross Thorfinnson, Jr., said he had been consulting with Hennepin South Services
Collective since January to help the organization straighten out its financial records.
HSSC staff is in the process of recuperating$120,000 that should have been billed to
Hennepin County. Thorfinnson's main responsibility has been to make recommendations
to the Board to move HSSC toward fiscal sustainability. Thorfinnson believes HSSC
needs to leverage funding to bring in more resources and facilitate filling needs and gaps.
Thorfinnson has also recommended some major organizational changes. He said HSSC
has strayed from the research,planning and coordination responsibilities that are an
integral part of the organization's mission. He is recommending consolidation of the four
individual city resource centers into one central resource center. He has held transition
discussions with individuals affected by proposed changes. Each community will have a
30-hour per week"community consultant." A third of each consultant's time will be
devoted to duties in the community. Each participating community has the option of
increasing the "community consultant"position to full-time by paying for the additional
.25 FTE.
A key feature of the reorganization is formation of task-specific coordination teams.
Under this model, all staff positions will be funded through term-specific grants. While
some coordination team projects will be ongoing, others will"sunset themselves" as their
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missions are completed. City involvement in HSSC will be mainly through membership
on the Advisory Board and Community Council.
HSSC has also begun to implement a strategic planning process that includes
development of 2-year works plans. Staff is also updating HSSC's '93 demographic
study and completing a trending forecast and analysis of data to predict needs for each
City through 2010. A database of available resources is also being created.
Ron Harvey, Chair of the Familink Advisory Council, spoke about his experiences with
Familink. He said the Advisory Council is made up of about a dozen members and
includes City staff, Senior Center staff, and public health professionals. Harvey said the
Advisory Council has seen granting increase from about$300,000 a year to $700,000
over the past few years. Harvey said a lot of good work is done at the Eden Prairie
Familink Resource Center and he praised the staff and volunteers for their commitment to
the organization.
Nancy Holden said she has been the Eden Prairie Familink Resource Center Coordinator
for about 4 Y2 years. She said she has seen the quality of partnership with both the City
and School District improve greatly over that time. In 2000,the Eden Prairie Resource
Center served about 1,000 clients. Many clients require multiple services from several
different agencies, and Familink follows up with clients over time to make sure all of
their needs are being addressed. Some of the agencies to which Eden Prairie Familink
clients are referred include St. Andrews Lutheran Church's Bridging Alliance, Immanuel
Lutheran Church's tax preparation services,PROP(food shelf and community and
drivers education),Eden Prairie Immigrant Services Group, and SHAPE/SWMT
transportation programs. Top issues presented by clients include immigrant/refugee
assistance,transportation,child care,health care, and legal assistance. Holden stressed
that co-location of services (SHAPE,PROP,Police,Familink and City offices)within the
City Center has been very beneficial to clients.
Holden said she has heard from people in the community who are concerned that
elimination of the local Familink Center is a move in the wrong direction. She said the
challenge over the coming year will be to meet continued and possibly increasing needs
for services.
David Lindahl,Housing and Redevelopment Authority Manager, said staff is looking at
ways to pick up any slack resulting from elimination of the Eden Prairie Resource Center,
including whether or not PROP can take on any additional responsibilities.
Mayor Harris thanked Thorfinnson for the explanation of changes and services.
IV. EXECUTIVE SEARCH FIRM UPDATE
Councilmember Nancy Tyra-Lukens said the executive search team interviewed four
search firms and is recommending Personnel Decisions Inc.to manage the search for a
new City Manager. She said the recommendation would be presented for approval at the
formal Council Meeting.
V. OTHER TOPICS
VI. COUNCIL FORUM
A. ZERO EXPANSION
Mark Michelson said Zero Expansion met with Senator Wellstone's assistant to
present issues and concerns. Vicky Pellar-Price said Zero Expansion and ROAR
are sponsoring a legislative coalition meeting on regional transportation issues
October 23 at Flagship. Pellar-Price said six legislators have indicated they will'
attend the meeting. Pellar-Price asked the City to send a representative. City
Attorney Ric Rosow said he would consider the request,but that at most the City
might consider sending a representative to simply listen to the discussion but not
to speak on behalf of the Council. Councilmember Case said that he has heard
from some legislators that they still aren't clear about the City's position on the
Flying Cloud Airport Expansion. Rosow noted that the briefing book prepared by
Akin Gump clearly explains the City's position, and that it has been sent to key
legislators. Rosow said that additional briefing books can be sent to anyone
wanting clarification on the issue.
VII. ADJOURNMENT
Mayor Harris adjourned the meeting at 6:55 p.m.
UNAPPROVED MINUTES 3E'E,
EDEN PRAIRIE CITY COUNCIL
TUESDAY, OCTOBER 16,2001 7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ron Case,Jan
Mosman, and Nancy Tyra-Lukens
CITY STAFF: City Manager Carl Jullie,Parks &Recreation Services Director Bob Lambert,
Public Works Services Director Eugene Dietz, Community Development and Financial Services
Director Don Uram, Management Services Director Natalie Swaggert, City Attorney Ric Rosow
and Council Recorder Peggy Rasmussen
I. ROLL CALL/CALL THE MEETING TO ORDER
Mayor Harris called the meeting to order at 7:07 p.m.
II. PLEDGE OF ALLEGIANCE
III. COUNCIL FORUM INVITATION
Mayor Harris said Council Forum is held the first and third Tuesdays of the month from
6:30—6:55 p.m. in Heritage Room II. This will be scheduled time following City Council
Workshops and immediately preceding regular City Council Meetings. It is important if
you wish to visit with the City Council and Service Area Directors at this time that you
notify the City Manager's office by noon of the meeting date with your request.
IV. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Tyra-Lukens added Item XIII A.2. Report on Southwest Metro Transit, and Item XIII A.3.
Hennepin County Emergency Management Systems. Mosman added Item XIII A.4.
Report on the Water Management Planning Task Force. Case added Item XII.A.5. Council
Open Forum.
MOTION: Mosman moved, seconded by Case, to approve the agenda as published and
amended. Motion carried 5-0.
V. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 2,2001
MOTION: Tyra-Lukens moved, seconded by Butcher, to approve the minutes of
the Council Workshop held Tuesday, October 2, 2001, as published. Motion
carried 5-0.
B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 2,2001
Mayor Harris made a correction on page 5,the 6th paragraph,which should read
"Mayor Harris believed one important issue . . ."
CITY COUNCIL MINUTES
October 16,2001
Page 2
MOTION: Case moved, seconded by Mosman,to approve the minutes of the City
Council Meeting held Tuesday, October 2, 2001, as published and amended.
Motion carried 5-0.
VI. CONSENT CALENDAR
A. CLERK'S LICENSE LIST
B. ADOPT RESOLUTION NO. 2001-155 APPROVING FINAL PLAT OF
IDLEWILD 2ND ADDITION
C. RELEASE OF LAND FROM SPECIAL ASSESSMENT AGREEMENT 99-12
PERTAINING TO TRUNK SEWER AND WATER CHARGES AGAINST
LOTS 1 THROUGH 9,BLOCK 1, SHADY OAK ESTATES
D. ADOPT RESOLUTION NO. 2001-156 REQUESTING PERMIT TO
CONSTRUCT PHASE I IMPROVEMENTS TO THE PURGATORY
CREEK RECREATION AREA ENTRANCE ON MNDOT PROPERTY, I.C.
93-5306
E. ADOPT RESOLUTION NO. 2001-157 AUTHORIZING PREPARATION OF
A FEASIBILITY REPORT FOR INFRASTRUCTURE IMPROVEMENTS
TO SERVE EDEN PRAIRIE ROAD AREA SOUTH OF RILEY CREEK,I.C.
01-5537
F. ADOPT RESOLUTION NO. 2001-158 CALLING FOR A PUBLIC
HEARING ON DECEMBER 4, 2001, FOR APPROVAL OF AN AMENDED
REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT AREA
NO. 5 AND AMENDMENT OF THE TAX INCREMENT FINANCING
PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 13
MOTION: Tyra-Lukens moved, seconded by Butcher, to approve Items A-F on the
Consent Calendar. Motion carried 5-0.
VII. PUBLIC HEARINGS/MEETINGS
A. SPECIAL ASSESSMENT HEARING FOR THE APPROVAL OF THE 2001
SPECIAL ASSESSMENTS (Resolution No. 2001-159)
Jullie said official notice of this public hearing was published in the September 27,
2001, Eden Prairie News, and notices were sent to all those on the special
assessment roles. Each year, at this time,the City Council holds a public hearing to
consider levying the special assessments that have been identified over the previous
12 months. He asked City Engineer Al Gray to summarize the projects being
assessed.
Gray said approximately 30 properties are being assessed for trunk or lateral utility
improvements. Thirteen of those properties are being assessed for trunk sewer and
a
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October 16,2001
Page 3
water. These are properties that came through the process for subdivision
development this year, and through that process the City has determined the
appropriate level of trunk assessment based on acreage. Residential properties
from the Highview and Cedar Forest neighborhoods that have already connected to
the lateral utilities are being assessed. One property from Sunnybrook Road has
reached the five-year time limit on exclusions and will be assessed this year. Three
properties located on Pioneer Trail south of Riley Lake are being assessed as part
of the Highview neighborhood project on a unit basis, based on development
potential. Another group is being assessed for tree or grass trimming and removal
this summer.
Mayor Harris asked if anyone wished to address the Council about special
assessments. No one did.
MOTION: Butcher moved, seconded by Tyra-Lukens, to close the public hearing;
and adopt Resolution No. 2001-159 approving all Special Assessments presented in
the fall of 2001. Motion carried 5-0.
VIII. PAYMENT OF CLAIMS
MOTION: Tyra-Lukens moved, seconded by Case, to approve Payment of Claims. The
motion was approved on a roll call vote, with Butcher, Case, Mosman, Tyra-Lukens
and Harris voting"aye."
IX. ORDINANCES AND RESOLUTIONS
X. PETITIONS,REQUESTS AND COMMUNICATIONS
A. PRESENTATION BY EDEN PRAIRIE PUBLIC SCHOOLS — UPCOMING
REFERENDUM
Bill Gaslin, Superintendent of Eden Prairie Schools, spoke about the referendum
being held on Tuesday,November 6, 2001. He said the theme of this referendum is
"Our Children, Our Schools, and Our Future." There are four items being put to
the voters:
1. Additional levy authority to meet operating expenses (roughly $3 million
annually for 10 years, or$263.51 per pupil unit).
2. A bond issue of $18 million over 15 years for deferred maintenance of the
district's buildings,which range in age from 12 to 70 years old.
3. A down-payment levy over seven years of$2 million to $3 million annually to
meet technology needs.
4. A bond issue of$5.5 million over 15 years to build a multi-purpose room at
Central Middle School and make traffic improvements to the CMS and Central
Kindergarten Center sites. The multi-purpose room would be added to the front
of the building,making it more accessible to the parking lot.
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CITY COUNCIL MINUTES
October 16,2001
Page 4
Total tax dollars raised from all four questions, if approved,would be$27.5 million
in the first year. If all four measures are approved, the tax increase in the first year
would be $104 for a $100,000 house, $260 for a $250,000 house and $520 for a
$500,000 house.
However, with property taxes being reduced by 15 to 20 percent, many residents
would see an overall reduction in the school portion of their taxes, as follows: $51
on a$100,000 house, $823 on a$250,000 house, and$2,260 on a$500,000 house.
B. PRESENTATION BY MINNETONKA PUBLIC SCHOOLS — UPCOMING
. REFERENDUM
Tom Berge, Director of Finance and Operations for Minnetonka Schools, explained
the Minnetonka School District referendum being brought to the voters on
November 6, 2001. There are two items on the referendum:
1. An operating levy for ten years (about$2.7 million a year for 10 years).
2. A down-payment levy to fund technology for ten years (about $2,520,000 a
year for 10 years).
He explained the operating question is on the ballot in the Minnetonka School
District because of major changes in the way schools are being funded since the
2001 Minnesota Legislative Session. The state determined the amount schools
could ask the voters to approve for operating referendums. In the Minnetonka
School District for next year, the per-pupil increase will be just over two percent.
However, operating costs are going up about four percent a year.
The down-payment levy to fund technology is on the ballot in the Minnetonka
School District because the current referendum is due to expire, and the district
reviewed its technology program and assessment of future needs.
Without the funding, the Minnetonka School District is facing an operating deficit
of $1 million in 2002 and $2 million in 2003. In order to balance this year's
budget, the school district went through a cost-containment process to reduce
expenses by $2.2 million. If both issues are approved, the cost to the taxpayer
would be $267 a year on a house valued at$200,000.
XI. REPORTS OF ADVISORY BOARDS & COMMISSIONS
XII. APPOINTMENTS
A. APPOINTMENT OF STUDENT REPRESENTATIVES TO COMMISSIONS
Jullie said there were a total of nine applicants who asked to be appointed as
Student Representatives to various City commissions. He asked the City Council
to make these appointments. The students will begin serving on these commissions
at the November meetings and continue through May 2002. They will be invited to
a future Council meeting for an introduction.
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October 16,2001
Page 5
MOTION: Mosman moved, seconded by Tyra-Lukens, to appoint Paul Hanna,
Jennie Liu, and Karen Seidenstricker as Student Representatives to the Parks and
Recreation Citizen Advisory Commission to a term beginning ing November 2001
through May 2002. Motion carried 5-0.
MOTION: Mosman moved, seconded by Case, to appoint Diane Fu, Rachel
Harlos, and Amber Swiggum as Student Representatives to the Human Rights and
Diversity Citizen Advisory Commission to a term beginning November 2001
through May 2002. Motion carried 5-0.
MOTION: Mosman moved, seconded by Butcher, to appoint Jane Field, Timothy
Roth, and Ross Viland to the Heritage Preservation Commission to a term
beginning November 2001 to May 2002. Motion carried 5-0.
XIII. REPORTS OF OFFICERS
A. REPORTS OF COUNCILMEMBERS
1. Recommendation on Executive Search Firm for City Manager
Tyra-Lukens reported that the City received nine proposals from executive
search firms interested in helping with the search for a City Manager. The
Council selected four of those to interview: Brimeyer Group, Inc; Personnel
Decisions, Inc.; Springsted, Inc.; and The Oldani Group, Inc. Because of
the September 11 terrorist attacks the interviews were delayed, putting the
process behind schedule.
Tyra-Lukens said the Council team of Jan Mosman and herself, along with
staff members Carl Jullie, Mike Barone and Don Uram, interviewed the
four executive search firms during the week of October 1. All four made
good presentations, and their costs were similar. They were analyzed in
terms of experience, references, enthusiasm for the job, resources within the
company, etc. It was determined that they were all competent to do the
work. The team selected Personnel Decisions, Inc. of Minneapolis.
Because of the delay in the interview process, the upcoming holidays and
advertising deadlines, a new City Manager will probably not be hired until
the latter part of March. Mr. Jullie has said he is committed to staying as
long as needed.
Mosman said one question that came up was whether an applicant from a
private firm could be interviewed for the position of City Manager. The
search firms informed the City that a public entity operates very differently
from a private business, so the pool of candidates would come from the
public sector. The executive search firms talked about looking for
candidates who are already employed. Eden Prairie is a desirable location
to work, so there should be a good number of applicants.
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October 16,2001
Page 6
MOTION: Tyra-Lukens moved, seconded by Mosman, to select Personnel
Decisions, Inc. to conduct the executive search for a new City Manager.
2. Update on Southwest Metro Transit—Councilmember Tyra-Lukens
Tyra-Lukens reported Southwest Metro Transit recently solicited bids for
construction of a new parking deck. They were pleased with the bids that
came in and the cost should be under the amount anticipated. It would
accommodate 500 to 600 cars. The deck would have footings deep enough
to secure additional parking levels.
Also, in response to customer requests, Southwest Metro is adding more
mid-day service this fall, including a mid-afternoon run to the University of
Minnesota.
Jack Provo was appointed by the Metropolitan Council to the
Transportation Advisory Board (TAB), which oversees expenditure of
federal funds for transportation in the area.
3. Hennepin County Emergency Medical Systems — Councilmember
Tyra-Lukens
Tyra-Lukens said that at a recent meeting of the Emergency Medical
Systems Operations Committee, they reviewed the response time standards
instituted January 1, 2001. They had six months of data to compare with
the previous year's response times. Communities were tiered into urban
core, larger urban cities with different response times, and then smaller
urban communities and rural areas. Eden Prairie has traditionally been
outside their ideal range for responding to Code 3 emergencies. However,
now Eden Prairie is in the cluster of larger urban cities, which is supposed
to have a response time of under 11 minutes 80 percent of the time. Eden
Prairie is now in that group. It is a difficult community to serve because of
all the cul de sacs, so this is a big improvement.
Mayor Harris said the responders in Eden Prairie should receive a note of
congratulations from the Council.
4. Report on Water Management Planning Task Force— Councilmember
Mosman
Mosman said Minnesota requires the City to have a task force to set goals
for water management. Two kinds of water management are involved: (1)
underground water or drinking water, known as the Well Head Protection
Plan(WHPP) and(2) surface water,moving and non-moving, known as the
Lake Water Management Plan(LWMP).
Eden Prairie staff coordinated these two into one task force. The first
involves looking into protection of underground water from any possible
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October 16,2001
Page 7
contamination and monitoring the source of the ground water. The second
is studying a major Eden Prairie project involving the City's drainage
ponds. There are 200 to 300 ponds collecting stormwater. With that runoff
comes sediment that settles, and contaminants and nutrients that float.
These ponds are designed to a certain depth. A pond should last 20 to 25
years before it needs to be dredged. Montgomery Watson was hired by the
City to inventory the ponds.
The task force is prioritizing which ponds to work on first. Certain ones
will be done each year. The task force has very qualified hydrologists and
engineers, a representative from the Bureau of Mines, owners of well-
drilling operations, City residents, and a representative from the Riley-
Purgatory-Bluff Creek Watershed District. Leslie Stovring, Environmental
Coordinator, is the staff liaison.
Mosman said a related subject involves the Riley-Purgatory-Bluff Creek
Watershed District, which gets involved with most of the development
projects in the City and, specifically, water quality and wetland projects.
The Council needs a good understanding of how the watershed district
functions in relation to the City, what they control, what they can do for the
City and what the City can ask of them. They have offered to come to one
of the Council Workshop meetings and have an informal discussion.
Mayor Harris said that would be highly desirable and asked Jullie to add
this to one of the future Workshops.
5. Council Open Forum—Councilmember Case
Case said he would like to resolve the open forum question. At the last
Council retreat it appeared they were formulating a consensus on some
alternatives. He requested that staff locate the information concerning
Council's discussions at the retreat, and have it available for the Council
meeting on November 6 for evaluation, in order to reach some conclusion
of this issue.
Butcher said she believed that information is in the report that was prepared
by Carl Neu following the retreat.
Jullie replied staff was planning to schedule a discussion of the whole report
at the December 4 Council Workshop,but the topic of the open forum could
be pulled out and placed on the agenda for the November 6 meeting.
B. REPORT OF CITY MANAGER
C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR
1. Eden Prairie Baseball Association Request
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October 16,2001
Page 8
Lambert said the City received a request from the Eden Prairie Baseball
Association (EPBA) for a co-funding partnership to construct a building at
Miller Park. City staff supports the request and the funding from cash park
fees. He introduced Drew Bartley, President of the EPBA for the past seven
years.
Drew Bartley said after the City completed work on Miller Park they
informed the athletic associations the City would provide co-funding for
facilities if the athletic associations would provide a significant contribution
toward the cost. For the past six years the EPBA has raised funds for
baseball field improvements through the sale of coupon books. Each year
they have spent 25 percent on needed field improvements and have set aside
75 percent of the funds raised toward a building that would provide
restrooms, a concession stand, space for storage of equipment, shelter from
the weather and a location for baseball trophies.
There are over 1,800 baseball players participating in the EPBA program.
In addition there are many traveling teams coming to Miller Park that would
enjoy the use of this facility. Every year tournaments are held. This
building would provide a concession stand where the EPBA could sell food,
drink, and possibly hats or other items, to raise funds for improving the
fields. The upper level of the building would provide storage of baseball
equipment. The association and members have worked very diligently to
raise the funds, and have committed to provide $150,000 toward the project.
Lambert explained this building is just one of several planned for eventual
construction in Miller Park. Water, sewer and electrical were stubbed in at
various sites. The athletic associations were told whoever comes up with
the money first would get the first building. The City recently received a
cost estimate from an architectural firm for $350,000. So far there is only a
concept design of the building because they have not had approval from the
Council to proceed with the project. If approval was obtained, the architect
could prepare plans and specifications, and it would be built next summer.
Tyra-Lukens commended the baseball association on its accomplishment in
raising these funds.
MOTION: Butcher moved, seconded by Case, to approve the request of
the Baseball Association to accept their donation of $150,000 toward the
construction of a concession stand/storage building between baseball fields
1 and 2 at Miller Park and to fund the balance of the cost from cash park
fees. Motion carried 5-0.
Mosman asked how the warming house was being used. Lambert replied it
is primarily for the hockey rink and skating rink. It was in the original plan
but was not built for about five years after Miller Park was completed. It is
used as a warming house but can be rented in the summer months for
picnics. The City uses the building for the summer playground program.
CITY COUNCIL MINUTES
October 16,2001
Page 9
2. Crestwood Park Revised Development Plan
Lambert said this proposed park is in the southwest corner of Eden Prairie
south of County Road 1 off old Dell Road. The City purchased 11 acres for
the park in 1984. Its development has been delayed while waiting for
additional development of homes in the area and the utilities needed for the
park. The park is intended to meet the recreational needs of the residents
within a half-mile radius. Over the past winter and spring three small
wetland areas developed on the property, and the plan for the park had to be
revised to minimize the impact on these wetlands and to mitigate those that
are impacted.
The revised park design has moved the access and parking lot to the south,
moved the hockey rink further to the south, and clustered the higher use
activities toward the center of the park. There will be two soccer/football
fields, a playground area, tennis court, basketball court, sand volleyball
court, a park shelter, a free-skating rink and hockey rink. The majority of
the park boundary will be screened by berms and landscaping material. A
NURP pond will be located in the northwest corner of the park. There will
be natural plantings around one of the natural wetlands.
A trail connecting to the residential neighborhood to the west is included in
the design. In order for that trail to be built, it will be necessary to acquire
an easement over private property to the north. The parking lot will
accommodate 60 cars. This is in line with providing 30 parking spaces for
each recreational field at a park facility where league play is anticipated.
The parking lot and hockey rink would be lighted.
Cost estimates for development of this park are approximately $700,000.
The cost of development will be paid out of cash park fees. The project will
be bid in February 2002, with construction beginning in the spring.
Grading would be completed by August and seeded at that time. It is
planned to have landscaping done both in the fall of 2002 and the spring
and fall of 2003. Before the trees are planted, stakes will be put in where
the trees are to go, and City staff will meet with each property owner to
discuss their placement. If the property owners want more screening the
City will accommodate them,within the limits of the budget.
Butcher asked if there is a potential drainage problem because of clay soils.
Lambert said there is a mix of sand and clay in this area, so there should not
be a problem with drainage. Plans show drainage will run off the parking
lot into catch basins.
MOTION: Mosman moved, seconded by Butcher, to approve the
development of Crestwood Park as per the revised concept plan. Motion
carried 5-0.
CITY COUNCIL MINUTES
October 16,2001
Page 10
D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL
SERVICES DIRECTOR
E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR
F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR
G. REPORT OF MANAGEMENT SERVICES DIRECTOR
H. REPORT OF CITY ATTORNEY
XIV. OTHER BUSINESS
XV. ADJOURNMENT
MOTION: Tyra-Lukens moved, seconded by Case, to adjourn the meeting. Motion
carried 5-0. Mayor Harris adjourned the meeting at 8:20 p.m.
ID
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar November 6,2001
SERVICE AREA/DIVISION: ITEM DESCRIPTION:
Police/C.O.P.Unit Clerk's License Application List ITEM NO.:
Gretchen Laven , �► .
These licenses have been approved by the department heads responsible for the licensed activity.
New Liquor License
Girarrosto Toscano, Inc.
Dba: Girarrosto Toscano
- 1 -
CITY COUNCIL AGENDA
DATE: 11/06/01
SECTION: Consent Agenda
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development
Donald R. Uram The Pines I 21 .8 ,
Michael D. Franzen
Requested Action
Move to:
• Approve 2nd Reading of the Ordinance for PUD District Review with waivers on 5.17
acres and Zoning Amendment within the RM-6.5 Zoning District on 5.17 acres; and
• Adopt the Resolution for Site Plan Review on 5.17 acres; and
• Approve the Developer's Agreement for The Pines I
Background Information:
This is for 28 -two and three unit townhomes.
Attachments
1. Ordinance for PUD District Review and Zoning Amendment
2. Resolution for Site Plan Review
3. Developer's Agreement
I
THE PINES I
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
ORDINANCE NO. 36-2001-PUD-25-2001
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING
CERTAIN LAND WITHIN A ZONING DISTRICT, AMENDING THE LEGAL
DESCRIPTIONS OF LAND IN EACH DISTRICT, AND, ADOPTING BY REFERENCE
• CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER THINGS,
CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE,MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance (hereinafter, the
"land") is legally described in Exhibit A attached hereto and made a part hereof.
Section 2. That action was duly initiated proposing that the land be amended within
the RM-6.5 Zoning District 36-2001-PUD-25-2001 (hereinafter"PUD-25-2001-RM-6.5).
Section 3. The land shall be subject to thq terms and conditions of that certain
Developer's Agreement dated as of November 6, 2001, entered into between The Pines I, L.L.C.
and the City of Eden Prairie, (hereinafter "Developer's Agreement"). The Developer's
Agreement contains the terms and conditions of PUD-25-2001-RM-6.5, and are hereby made a
part hereof.
Section 4. The City Council hereby makes the following findings:
A. PUD-25-2001-RM-6.5 is not in conflict with the goals of the Comprehensive
Guide Plan of the City.
•
B. PUD-25-2001-RM-6.5 is designed in such a manner to form a desirable and
unified environment within its own boundaries.
C. The exceptions to the standard requirements of Chapters 11 and 12 of the City
Code that are contained in PUD-25-2001-RM-6.5 are justified by the design of the
development described therein.
D. PUD-25-2001-RM-6.5 is of sufficient size, composition, and arrangement that its
construction, marketing, and operation is feasible as a complete unit without dependence
upon any subsequent unit.
Section 5. The proposal is hereby adopted and the land shall be, and hereby is
amended within the RM-6.5 Zoning District and shall be included hereafter in the Planned Unit
Development 25-2001-RM-6.5, and the legal descriptions of land in each district referred to in
City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly.
Section 6. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference, as though repeated
verbatim herein.
Section 7. This Ordinance shall become effective from and after its passage and
publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the
9th day of September, 2001, and finally read and adopted and ordered published in summary
form as attached hereto at a regular meeting of the City Council of said City on the 6th day of
November, 2001.
ATTEST:
Kathleen A. Porta, City Clerk Jean L. Harris,Mayor
PUBLISHED in the Eden Prairie News on
Exhibit A
3
EXHIBIT A
The Pines I
Legal Description before final plat:
That part of Outlot G, Settlers Ridge, according to the recorded plat thereof, Hennepin County
Minnesota, lying northwesterly of a line described as follows:
Commencing at the southwest corner of said Outlot G; thence North 03
degrees 43 minutes 35 seconds west, assumed bearing, along the west line of
said Outlot G, a distance of 501.00 feet to the centerline of Gas Main Easement
per Document umbers 720409, 843052 and 894047, and also being the actual
point of beginning; thence North 72 degrees 33 minutes 25 seconds East, a
distance of 521.75 feet to the westerly right-of-way line of Settlement Drive, as
dedicated on the plat of said SETTELERS RIDGE, and said line there
terminating.
Legal Description after final plat:
Lots 1-28, Block 1, The Pines 1
THE PINES I
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
SUMMARY OF
ORDINANCE NO. 36-2001-PUD-25-2001
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA,
AMENDING THE ZONING OF CERTAIN LAND WITHIN ONE DISTRICT,
AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION
11.99,WHICH,AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA,
ORDAINS:
Summary: This ordinance allows amendment of the zoning of land located at
the southeast corner of Pioneer Trail and Settlement Drive within the RM-6.5 Zoning
District. Exhibit A, included with this Ordinance, gives the full legal description of this
property.
Effective Date: This Ordinance shall take effect upon publication.
ATTEST:
Kathleen A. Porta, City Clerk Jean L. Harris, Mayor
PUBLISHED in the Eden Prairie News on the
(A full copy of the text of this Ordinance is available from City Clerk.)
5
THE PINES I
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO. 2001-
A RESOLUTION GRANTING SITE PLAN APPROVAL
FOR THE PINES I
BY THE PINES I,LLC
WHEREAS, The Pines I, LLC,has applied for Site Plan approval of The Pines I on 5.17
acres for construction of 28-two and three unit townhomes to be zoned in the RM-6.5 Zoning
District on 5.17 acres by an Ordinance approved by the City Council on November 6, 2001; and
WHEREAS, the Community Planning Board reviewed said application at a public
hearing at its August 27, 2001 meeting and recommended approval of said site plans; and
WHEREAS,the City Council has reviewed said application at a public hearing at its
September 18, 2001 meeting.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EDEN PRAIRIE, that site plan approval be granted to The Pines I, LLC,
for the construction of 28-two and three unit townhomes, based on plans dated July 20, 2001,
between The Pines I, LLC and the City of Eden Prairie.
ADOPTED by the City Council of the City of Eden Prairie this 6th day of November,
2001.
Jean L. Harris, Mayor
ATTEST:
Kathleen A. Porta, City Clerk
CITY COUNCIL AGENDA DATE:
November 6, 2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Engineering Services Subdivision of Outlot A, Creek Knolls and Gift
Alan D. Gray of Land to the City of Eden Prairie L
Eugene A. Dietz
Requested Action
Move to: Approve the subdivision of Outlot A, Creek Knolls in accordance with the
attached legal description and accept the gift thereof from Creek Knolls
.Limited Partnership.
Synopsis
Creek Knolls Limited Partnership proposes to gift to the City of Eden Prairie the majority
portion of Outlot A, Creek Knolls'as depicted on attached Exhibit B. Approximately .22 acres of
Outlot A will be deeded to the owners of Lot 8, Block 2, Creek Knolls and combined with that
lot for title purposes. The portion of Outlot A gifted to the City is approximately 12.5 acres and
includes a portion of the Purgatory Creek Valley. It is recommended that the subdivision of
Outlot A which allows for the addition of .22 acres to exiting Lot 8 be approved as minor
subdivision in accordance with City Code Section 12.6 Subd. 2.
Background Information
The Creek Knolls Subdivision was developed in 1972. Outlot A contains Purgatory Creek and
the steeper portions of the creek valley within the subdivision. It is subject to a recorded scenic
easement dated august 8, 1972.
Attachments
Exhibit A, Legal Description
Exhibit B, Sketch showing Subdivision of Outlot A
•
EXHIBIT A
LEGAL DESCRIPTION •
That part of Outlot A, CREEK KNOLLS, according to the record plat thereof,
described as follows:
Beginning at the southwest corner of said Outlot E, BLUFFS EAST 10TH
ADDITION; thence South 74 degrees 19 minutes 42 seconds West, along the
westerly extension of the south line of said Outlot E 76.69 feet;. thence
North 23 degrees 00 minutes 00 seconds West 152.62 feet to the south line
of Lot 7, Block 2, said CREEK KNOLLS; thence easterly along said south
line to the westerly line of Lot 8, said Block 2; thence southwesterly
along said westerly line to the most westerly corner of said Lot 8; thence
southeasterly along the southwesterly line of said Lot 8 to the most
southerly corner of said Lot 8; thence southerly along the westerly line
of said Outlot E 16.51 feet to the point of beginning.
•
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EXHIBIT B
3
CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Engineering Services Grading Permit for Swanson Residence at
Randy Slick 10425 Purdey Road D
Eugene A.Dietz
Requested Action
Move to: Authorize issuance of grading permit to Joe Swanson for the placement of fill
in the rear portion of his residence on Purdy Road.
Synopsis
Mr. Swanson is requesting City approval for the placement of approximately 2000 cubic yards of
fill material to be placed into an existing eroded revine.
Background Information
The area to be repaired/filled is located along the Purgatory Creek Bluff within the Bell Oaks
neighborhood. The ravine has been actively eroding for several years. Currently the City is
constructing a storm sewer improvement project to manage storm water runoff in this area.
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a
CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Engineering Services Temporary"Permit to Construct"for MnDOT
Alan D. Gray •2
Eugene A. Dietz
Requested Action
Move to: Approve temporary"permit to construct"for MnDOT to perform construction
activities within City storm water facilities north of Viking Drive.
Synopsis
As part of the addition of the third lanes to I-494 between TH212 and TH100, MnDOT proposes
to construct new storm sewer facilities for a portion of this segment that will discharge to
existing City ponds located north of Viking Drive. These ponds now treat storm water from
Viking Drive and adjacent commercial facilities and discharge to Smetana Lake. In order to
treat all storm water received by the ponds to NURP standards, MnDOT will increase the dead
storage capacity of the ponds and reconstruct outlet pipes.
Background Information
These storm water ponds were constructed during development which occurred in the 1980's.
No significant maintenance has been performed on these ponds since their initial construction.
Currently the storm water from this section of I-494 discharges untreated to the watershed of
Anderson Lakes. After construction the storm water from this section will be fully treated and
discharged to Smetana Lake.
Attachments
Temporary permit to construct
Sketch of Viking Ponds preliminary design
•
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SRF 1494 VIKING PONDS PRELIMINARY DESIGN
Consulting Group,Inc INSET-PROPOSED CONDITIONS FOR OPTION
•
TEMPORARY PERMIT TO CONSTRUCT
C.S. 2785(494=494)906
Parcel 223C
Dated: August 9, 2001 • County of Hennepin
The State of Minnesota has by its Commissioner of Transportation established and
designated the route of Trunk Highway No. 494 in Hennepin County, Minnesota.
It is necessary that the State of Minnesota use for highway purposes real property situated in
Hennepin County, Minnesota, described as follows:
Part of Property Identification Number:
PIN 12-116-22-33-0006
As shown on Exhibit A.
The undersigned, having an interest in the above described real property, understand that
they are not required to surrender possession of real property without just compensation and
are not required to surrender lawfully occupied real property without at least 90 days notice.
For a valuable consideration, the undersigned hereby waive these rights and give the State
of Minnesota an immediate right of entry and permit to re-construct an existing pond.
This Permit will expire when construction'is completed.
Signature:
Title:
•
EXK
• JZ. Q o •
La f«TR0`r
C. S. 2785 (494=394 )907
S. P. 2785-327 COUNTY HENNEPIN PARCEL NO. 223C
OWNER CITY OF EDEN PRAIRIE Scale 1 " = 200 ft.
N
12
13+
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uillQ4S.iostis�-�- tom
OUTLOT C _ 1
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01, ,.. _ ______
1
\ E. -AR 223C +, S� - Q .0•()
i ? #a-0 COLLAR PERMIT TO CONSTRUCT t 1 P 1 �•
R. CITY sF EDEN PRAIRIE A,s I 1 pQ
1./idi 1J • • 1
p 'HE coot T.E. ON DRAINAGE St
s UTILITY EASEMENT r,
"''N�' �`+,�� AS PER SUBDIVISION PLAT
*`"�„ �Y`> 1 GOLDEN STRIP SECOND ADDN. ftiom li
amx.a.�; ,��, � uru[rr[1Sc.oir
OUTLOT A /° T + + I
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NI r•E• PAR 2�7s
<i t Ar .E..,, �ftr / l° 1ac sx4 vukyC ",�! /: roe ► a�\ ° F,(r t-<^sr''Q'�0.i +:(, p�uux. _°. �: I I I G ..\ 7 ,- .ri.
' N'Y,`�� V A'$Y.: YTR{TT U�S1101T I 1 ce * °
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ritrrr s,sucxr UTILITY EASEMENT • ry - I 1 '� x
QS AS PER SUBDIVISION PLAT t•4 �q by cistaiicsysuar o I Cj >
Q LIFETOUCH ADDN. yfa•'d r Q` 1 c
to P• II 2 eF`/'y';4'i 0 is T.E. ON tRAINAG 1 o I 19.-C O I
10. `" •�r,', ` �� UTILITY ASEMEN 11 °
p�twsoc. N M N ,cx,u c 1 rat �s *t}}'y , I *
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+ + r / *EOM ""� * *o *** * x * �°'.
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® H. 424
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41
CITY COUNCIL AGENDA - DATE:
November 6,2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Engineering Services Grading Permit for Singletree Site and , r
Alan D. Gray Southwest Station Site a
Eugene A.Dietz
Requested Action
Move to: Authorize grading permit to North American Properties for removal of excess
material from the Water Tower site on Singletree Lane and construction of
surcharges at Southwest Station.
Synopsis
North American Properties has a purchase agreement with the City of Eden Prairie for the last
remaining piece of City property along the north side of Singletree Lane east of the Bachman's
site. Their proposal, which will proceed to Community Planning Board in November, is for
high-density housing and commercial development. The grades of this property are currently
high relative to Singletree Lane and the site plan requires the removal of approximately 30,000
cubic yards of material. North American Properties also has a tentative purchase agreement with
Southwest Metro for the westerly portion of their site on Technology Drive and concept approval
from the City for construction of high density housing at this location. This portion of the
Southwest Station site currently contains temporary parking lots, which will be utilized'during
construction of the parking deck for Southwest Station. The soils on the site are similar to the
soils on the portion, which has been developed for the Transit Hub. North American Properties
has developed a plan to surcharge portion of the site outside the proposed building pads utilizing
the excess material from the Singletree site. Surcharge construction this fall will allow for long-
term consolidation of the underlying soils and improvement of the site for construction of
housing next year when the parking deck is completed. North American Properties shall provide
bonding in the amount of 150%of the contract value.
Background Information
History on the Southwest Station site demonstrates that the underlying soils can be subject to
significant long-term consolidation. Surcharging of these soils can be affective to reduce the
long-term consolidation in areas that will be utilized for parking lots and open space areas
outside of building pads. Piling foundations must still be used for significant structures on the
site. The effectiveness of surcharge in compressing the underlying soils is dependent on time.
Construction of surcharges this fall will allow for an earlier construction start in the future. Any
of the temporary parking areas disturbed for surcharge construction will be immediately stored
and available for use this winter.
Attachments
Grading plan for Southwest Station Surcharge
Grading plan for Water Tower site on Singletree Lane
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3
CITY COUNCIL AGENDA DATE:
November 6, 2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 01-5541 ITEM NO.:
Engineering Services Approve Plans and Specifications for
Rodney W. Rue Emergency Vehicle Pre-Emption (EVP) on 7"
Eugene A. Dietz Various Signals (Resolution)
Requested Action
Move to: Adopt Resolution approving plans and specifications for Emergency Vehicle
Pre-Emption(EVP) on various signals and ordering advertisement for bids.
Synopsis
This project will provide Emergency Vehicle Pre-Emption(EVP) equipment on the remainder of
the existing traffic signals within Eden Prairie. With the completion of this project, we will have
installed EVP equipment on almost every traffic signal in Eden Prairie (with the exception of a
couple upcoming intersection/signal improvements). EVP-equipped traffic signals provide a
more effective and safer movement of emergency vehicles through traffic signals.
Background Information
In 1998, a commitment was made to install EVP equipment on most emergency vehicles and on
all new traffic signals as well as to retrofit all existing traffic signals within Eden Prairie by 2001.
The Capital Improvement Budget contains $243,000 to cover the costs for this project. The
estimate for this project is about$210,000.
•
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
FOR EMERGENCY VEHICLE PRE-EMPTION
WHEREAS, the City Engineer through Westwood Professional Services has prepared plans and
specifications for the following improvements to wit:
I.C. 01-5541 Emergency Vehicle Pre-Emption on Various Signals
and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN-
PRAIRIE:
1. Such plans and specifications, a copy of which is on file for public inspection in the
City Engineer's office,are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall
be published for two weeks, shall specify the work to be done, shall state that bids
shall be received until 10:00 a.m.,December 6, 2001, at City Hall after which time
they will be publicly opened by the Deputy City Clerk and Engineer, will then be
tabulated, and will be considered by the Council at 7:00 P.M., Tuesday, December
18, 2001, at the Eden Prairie City Center, Eden Prairie. No bids will be considered
unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's
check, bid bond or certified check payable to the City for 5% (percent) of the
amount of such bid.
ADOPTED by the Eden Prairie City Council on November 6,2001.
•
Jean L.Harris,Mayor
ATTEST: SEAL
Kathleen A.Porta,City Clerk
CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Public Works Service Authorize Expenditures for Water Treatment ,
Eugene A.Dietz Plant Security
Requested Action
Move to: Award Contracts A, B and C for security enhancements at the Water
Treatment Plant to such contractor as determined by the City Council and
authorize the Mayor and City Manager to execute the contracts.
Synopsis
Public Safety, Public Works and Administrative staff have identified security enhancements that
are desirable for implementation at the Water Treatment Plant complex. State law allows the
Council to enter into contracts without the necessity of bidding in cases of emergency. In
addition the Data Practices Act allows security information to remain private. This eliminates the
need to put the specific details of the proposed enhancements in the public record as part of a
Council approval process. A confidential list of the contracts has been provided to Council
under separate cover.
Background Information
Staff has received multiple quotes for security enhancements at the Water Treatment Plant that
very generally include monitoring equipment, fencing and door access. It is prudent to limit the
availability of details of the security measures being taken. The contracts to be entered into are
referred to as Contract A, Contract B and C.
CONFIDENTIAL LIST OF
WATER PLANT SECURITY CONTRACTS
OR CITY COUNCIL ONLY
CONTRACT A
Trans Alarm,Inc. in amount of$27,899.30
Our current vendor for doorway card access—no additional quotes requested. Four interior
plant doors will be converted to card access to separate the public space from the
production area.
CONTRACT B
Closed Circuit Specialists,Inc. in amount of$33,650.00
Replace four existing black and white cameras and three black and white monitors with six
color cameras and three color monitors and controls. This will be a digital system that will
provide complete views of plant exterior.
(Second quote was from Eagan Automation for$36,695.00)
CONTRACT C
Keller Fence Company in amount of$55,000.00
Install complete perimeter fencing (6-foot black vinyl chain link) around water plant and
add one remote controlled gate and one manual gate.
(Second quote was from Anchor Fence of Minnesota for$63,680.00)
CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 01-5551 ITEM NO.:
Public Works Services Approve Professional Services Agreement with V i �-'
Eugene A.Dietz Black&Veatch for Lime Slaker Replacement
Project
Requested Action
Move to: Approve Professional Services Agreement with Black&Veatch for engineering and
contract administration for a project to replace three lime feeder/slakers at the Water
Treatment Plant for an estimated fee of$26,200.
Synopsis
The project contemplated by this design work will replace three of the existing four lime feeder/slakers at
the Water Treatment Plant with up-to-date equipment. Two of the existing slakers are vintage 1974 and
the third was installed in 1982.
Background Information
The primary chemical used in the water softening process is pebble lime. The lime is stored in three silos
that are visible on the roofline of the Water Plant. The lime feeder/slakers are mechanical devices that
meter out a predetermined amount of lime from the silos and with the addition of water converts the lime
into a slurry which is fed to each of the four primary basins in the treatment process.
In the past few years, as we have pushed the edge of our capacity during summer demand, the current
feeder/slaker equipment does not produce a quality slurry for consistent operation. Furthermore, the
equipment, although very well maintained, has become antiquated and service and parts are becoming
increasingly difficult to obtain. Since the lime feeding equipment is a critical step in the process, this
project is a proactive attempt to update this element of the system for both reliability and consistency.
All three existing feeder/slakers are 1,000 pound per hour capacity. Two of the new replacements will be
2,000 pound per hour capacity and the third will be 1,000 pound per hour capacity to match the newest
model that was installed with the last expansion project. The result is expected to provide improved
operating characteristics both at low winter flow and seasonal peak demands during the summer.
Financial Considerations
This project is proposed in the 2002 Capital Improvements Budget and would be paid from funds
available in the Utility Enterprise Account. The preliminary construction budget is approximately
$300,000,but will be updated as design work progresses.
Attachments
Engineering Services Agreement
Eft
BLACK & VEATCH
8400 Ward Parkway Black&Veatch Corporation
P.O.Box 8405
Kansas City,Missouri 64114 USA
Tel:(913)458-2000
Eden Prairie,Minnesota October 5,2001
Lime Slaker Replacements
Mr.Ed Sorensen
City of Eden Prairie
Utilities Division
.14100 Technology Dr.
Eden Prairie,MN 55344
•
04,
Subject: Engineering Services ,
Dear Ed: '1
Enclosed for the City's review is the proposed Agreement and the associated Scope of Services
and Schedule of Hourly Billing Rates related to the design and construction administration
services for the replacement of lime slakers No.2,No.3, and No.4.
The estimated person-hours and engineering fee associated with this project are as follows. .
Job Description Hours
Project Manager 14
Project Engineer 60
Civil Design Engineer 90
. Electrical Engineer 20
Instrumentation and Control Engineer 20
Drafter/Technician 68
Clerical 40
Total 312
Total Engineering Fee = $26,200
We understand the importance of completing the lime system replacement project as soon
as possible and will expedite the design efforts. If the Agreement is acceptable,please
building a world of difference"'
Page 2
City of Eden Prairie October 5,2001
Mr. Sorensen
execute both copies and return one for our files. If you have any questions or comments,
please do not hesitate to contact me at(913)458-3179 or Chad Hill at(913)458-3244.
Very truly yours,
BLACK&VEATC
•
Nt)
Daniel W. McCarthy
Senior Vice President
Enclosure
3
OCT. 17. 2081 2:38PM BLACK & VEATCH NO. 4563 P. 3/15
•
ENGINEERING SERVICES AGREEMENT
This Agreement(Agreement),effective ,2001,is by and between City of Eden Prairie,Minnesota(Client)and Black&
Watch Corporation(Engineer). Engineer shall perform the services described in Attachment A—Scope of Services(Services)with regard to the Lime
Maker Replacements project(Project),payment shall be due and payable upon receipt in accordance with Attachment B—Compensation,and in
accordance with Attachment C—General Conditions(which shall take precedence over this Agreement if their terms conflict).
1. Engineer warrants that it shall perform the Services in accordance with the standards of care and diligence normally practiced by recognized
engineering firms in performing services of a similar nature. If,during the six month period following the earlier of completion or termination of the
Services it is shown there is an error in the Services caused solely by Engineer's failure to meet such standards,and Client has promptly notified Engineer
in writing of any such error within that period,Engineer shall perform,at Engineer's cost,such corrective engineering services within the original Scope of
Services as may be necessary to remedy such error.The warranties,obligations,and liabilities of the parties,as provided herein,are exclusive and in
lieu of any others available at law,equity or otherwise.
2. Engineer shall maintain in force,during the period that Services are performed,workers'compensation insurance in accordance with the laws of
the states having jurisdiction over Engineer's employees who are engaged in the Services and employer's liability insurance with a limit of$100,000 each
occurrence. Engineer also shall maintain commercial general liability and automobile liability insurance policies each with combined single limits of
$1,000,000 per occurrence,and professional liability insurance with an aggregate limit of$1,000,000.Client shall require all Project contractors under
contract with Client to include Client and Engineer as additional insureds on their general,automobile,excess and umbrella liability insurance policies.
Further,Client shall obtain and maintain for the benefit of Engineer the same indemnities,insurance benefits,and waivers of subrogation rights obtained
for the protection of Client from any construction contractor and subcontractor working on the Project and shall obtain from that contractor and
subcontractor insurance certificates evidencing the required coverages.
3. Engineer shall indemnify Client against any and all claims,demands and causes of action for bodily injury to or death of persons or for damage
to or destruction of property(other than property of Client or construction work in progress,for which Client shall have responsibility)resulting solely
from any and all negligent physical acts of Engineer while at Client's facility. The parties hereby waive all claims for property damage against the other,
however such damages may be caused,including without limitation the negligence or fault of the other party,and shall require their insurers to waive
subrogation rights against the other party under any applicable policy of property insurance.
4. In performance of the Services,it is understood that Engineer may be supplied with certain information and/or data by Client and/or others,and
that Engineer will rely on such information. It is agreed that the accuracy of such information is not within Engineer's control and Engineer shall not be
liable for its accuracy,nor for its verification.
5. Client may,with or without cause,terminate the Services at any time upon ten working days written notice to Engineer. In such case,Engineer
shall be paid costs incurred and fees earned to the date of termination and through demobilization and neither party shall be entitled to any other
compensation or damages from the other.
6. Client may audit and inspect Engineer's records and accounts covering reimbursable costs for a period of six months following the completion
of Engineer's Services. The purpose of any such audit shall be only for verification of such costs. Engineer shall not be required to keep records of or
provide access to those of its costs expressed as fixed rates,a lump sum,or as a percentage of other costs.
7. Engineer does not guarantee that proposals,bids or actual project costs will not vary from Engineer's opinions of probable cost or that actual
schedules will not vary from Engineer's projected schedules.Engineer shall not be responsible for: (1)construction means,methods,techniques,
sequences,procedures,or safety precautions and programs in connection with the Project;(2)the failure of any contractor,subcontractor,vendor,or other
Project participant,not under contract to Engineer,to fulfill contractual responsibilities to the Client or to comply with federal,state,or local laws,
regulations,and codes;or(3)procuring permits,certificates,and licenses required for any construction unless such responsibilities are specifically
assigned to Engineer in Attachment A,Scope of Services.
8. Neither party shall be responsible or held liable to the other party for special,indirect,incidental,punitive,exemplary,or consequential
damages,or for loss of profit,investment,product,use,goodwill,opportunity,or revenue;business interruption;cost of capital or replacement goods,
services,facilities or power;governmental and regulatory sanctions;and claims of customers for all such damages;whether arising under breach of
contract or warranty,tort,strict liability,indemnity,or any other theory of legal liability. Engineer's total aggregate liability to Client under this
Agreement whether arising under breach of warranty or contract,tort,strict liability,indemnity,or any other theory of legal liability,shall not exceed the
compensation actually received by Engineer under this Agreement.
9. Except for CIient's obligation to make payments,neither party shall be in default hereunder to the extent such default is caused by a cause or
circumstance beyond such party's reasonable control.Engineer shall be entitled to an equitable adjustment in schedule and compensation in the event such
circumstances occur.
10. The parties agree to took solely to each other with respect to performance of this Agreement. Client hereby agrees that Engineer may
subcontract portions of the Services to its related or affiliated entities.
11. This written Agreement executed by both City and Consultant shall be understood to be a modification accepted by the parties under Section 20
of Attachment C.
•
01/14/01
rage 1 of 2
y
OCT. 17. 2001 2:39PM BLACK & VEATCH NO. 4563 P. 4/15
This Agreement and the attached Attachments constitute the entire Agreement. No other representations of any kind,oral or otherwise,shall have any
effect. This Agreement shall be governed by the laws of the state of Minnesota,without giving effect to principles thereof relating to conflicts or choice of
law.
City of Eden Prairie,Minnesota(Client) Black&Veatch Corporation(Engineer)
By: By:
City Manager Senior Vice President
Date: Date:
City of Eden Prairie,Minnesota(Client)
By:
Mayor
Date:
•
01/14/01
Page 2 af-2,-
5
OCT. 17. 2001 2:40PM BLACK & VEATCH NO. 4563 P. 5/15
Attachment A
To
Agreement Between
Owner and Engineer
For
Engineering Services
•
Owner: City of Eden Prairie, Minnesota
Engineer: Black&Veatch Corporation
Project: Lime Slaker Replacements
DESCRIPTION OF SCOPE OF SERVICES
The scope of services for the Lime Slaker Replacements project shall include the
preparation of construction plans and specifications for the following improvements to
the existing water treatment plant.
Scope of Improvements
The improvements will generally include:
• Replacement of the three existing lime feeders and slakers with two-2,000 pound per
day and one-1,000 pound per day units.
s Modification of existing piping,instrumentation, and electrical service as necessary to
operate the new lime feed system.
Scope of Services
The following services will be performed by the Engineer.
A. Preliminary and General Items
Arrange for and participate in informal meetings with the Owner throughout the
design phase to review progress and exchange ideas and information. One
meeting per month is anticipated.
B. Construction Contract Documents for the Facility Improvements
1. Prepare detailed drawings and specifications and other contract documents for
the proposed construction work and for the materials and equipment required.
The documents shall be prepared for selection of private construction
contractors on a competitive bid basis.
1ormos "
'v
OCT. 17. 2001 2:40PM BLACK & VEATCH NO. 4563 P. 6/15
2. Prepare one contract for performance of all construction work,including
equipment procurement.
3. Prepare an opinion of probable construction cost for the proposed work
covered by the contract documents.
4. Review contract documents for completeness,biddability,and
constructability.
5. Provide three sets of the drawings and specifications to Owner for review at
90 percent project completion.
6. Meet with Owner after documents have been reviewed to discuss them and to
resolve any questions.
7. After the conference with Owner, make any necessary modifications and
• submit three sets of revised contract documents to State agency for review and
two sets to Owner for record.
8. Upon completion of the review of the contract documents, review the opinion
of probable construction cost,and revise and expand as required.
9. Prepare Bidding Requirements,Bid Forms,Contract Forms,and Conditions of
Contract for the contract documents, and preliminary Invitation to Bid form.
• C. Preaward Services
1. Coordinate bid letting date, time,and place with Owner, and prepare final
Invitation to Bid.
2. Identify potential contractors and suppliers, and distribute copies of Invitation
to Bid. Maintain a record of prospective bidders and suppliers to whom •
•
contract documents have been issued.
3. Provide a sufficient number of sets of construction contract documents for
bidding purposes,and distribute the contract documents for bidding purposes.
4. Distribute plan holders'list to recipients of contract documents prior to bid
opening.
5. Receive deposits for construction contract documents. Process refunds to
unsuccessful bidders. To reduce reproduction and mailing expenses, Engineer
shall retain any portion of the deposit which is not refundable.
6. Distribute 3 sets of the construction contract documents to the successful
bidder.
10/17/01 4..L?._.
L
OCT. 17. 2001 2:41PM BLACK & VEATCH NO. 4563 P. 7/15
7. Interpret construction contract documents. Prepare and issue addenda to the
construction contract documents when required.
8. Assist Owner during bid opening. Answer questions during bid opening,
make preliminary tabulation of bids, and review questionnaires and bids for
completeness.
9. Review and evaluate the qualifications of the apparent successful bidder and
the proposed major or specialty subcontractors. The review and evaluation
will include such factors as work completed, equipment that is available for
the work,financial resources,technical experience, and responses from
references.
10.Prepare and distribute formal bid tabulation sheets, evaluate bids, and make
written recommendations to Owner concerning contract award.
11,Prepare and distribute conforming copies of the construction contract
documents. These services will include review of contractor's bonds,
furnishing the Contractor unsigned construction contract documents, and
transmitting the construction contract documents to Owner for signature and
distribution.
D. Construction Administration Services
Engineer will perform project administration services during the construction
phase of the project. By performing these services, Engineer shall not have
authority or responsibility to supervise, direct,or control the Contractor's work or.
the Contractor's means, methods, techniques,sequences,or procedures of
construction. Engineer shall not have authority or responsibility for safety
precautions and programs incident to the Contractor's work or for any failure of
the Contractor to comply with laws, regulations, rules, ordinances,codes, or
orders applicable to the Contractor furnishing and performing the work. Specific
services to be performed by Engineer are as follows:
1. Review the Contractor's insurance certificates and forward the certificates to
the Owner for acceptance by the Owner's legal counsel. Engineer's review of
the insurance certificates is only for the purpose of determining if the
Contractor maintains the general types and amounts of insurance required by
the contract documents, and is not a legal review to determine if the
Contractor's insurance coverage complies with all applicable requirements.
2. Review and comment on the Contractor's initial and updated construction
schedule and advise Owner as to acceptability.
10/17/01
46
-OCT. 17. 2001 2:41PM BLACK & VEATCH NO. 4563 P. 8715
3. Analyze Contractor's construction schedule, activity sequence, and
construction procedures with regard to Owner's ability to keep existing
facilities in operation.
4. Review the Contractor's initial and updated schedule of estimated monthly
payments and advise Owner as to acceptability.
5. Make periodic visits to the construction site to observe progress of the work,
and consult with Owner and the Contractor concerning problems and/or
progress of the work. A total of three visits are anticipated.
6. Review drawings and other data submitted by the Contractor as required by
the construction contract documents. Engineer's review shall be for general
conformity to the construction contract documents and shall not relieve the
Contractor of any of his contractual responsibilities. Such reviews shall not
extend to means,methods,techniques, sequences,or procedures of
construction, or to safety precautions and programs incident thereto.
7. Receive and review guarantees, bonds, and certificates of inspection, and tests
and approvals which are to be assembled by the Contractor in accordance with
the construction contract documents, and transmit them to Owner.
8. Interpret construction contract documents when requested by Owner or the
Contractor.
9. Review and process the Contractor's monthly payment requests, and forward
to Owner if appropriate. Engineer's review shall be for the purpose of making
a full independent mathematical check of the Contractor's payment request.
Engineer is responsible for verifying the quantities of work which are the
basis of the payment requests.
10.Provide documentation and administer the processing of change orders,
including applications for extension of construction time. Evaluate the cost
.and scheduling aspects of all change orders and, where necessary, negotiate
with the Contractor to obtain a fair price for the work. Said negotiation shall
be subject to the approval of Owner.
11. Upon completion of the project, revise the construction contract drawings to
conform to the construction records.
12.Act on claims of Owner and the Contractor relating to the acceptability of the
work or the interpretation of the requirements of the construction contract
documents.
10/17/01 _ -
9
OCT. 17. 2001 2:42PM BLACK & VEATCH NO. 4563 P. 9/15
13.Upon substantial completion, inspect the construction work and prepare a
punch-list of the items to be completed or corrected before final completion of
the project. Submit results of the inspection to Owner and the Contractor.
14. Upon completion or correction of the items of work on the punch-list,conduct
a final inspection to determine if the work is completed. Provide written
recommendations concerning final payment to Owner, including a list of
items,if any, to be completed prior to making such payment.
10/17/01 - A
5
IC
OCT. 17. 2001 2:42PM BLACK & VEATCH NO. 4563 P. 10/15
Attachment B
To
Agreement Between
Owner and Engineer
For
Professional Services
Owner: City of Eden Prairie, Minnesota
Engineer: Black &Veatch Corporation
Project: Lime Slaker Replacements
SCHEDULE OF HOURLY BILLING RATES
The following schedule of hourly billing rate shall be used to determine the compensation due
ENGINEER for providing services under this Agreement.
Job Classification Hourly Billing Rate
Project Manager 125
Project Engineer 90
Civil Design Engineer 80
• Electrical 90
I & C 90
Technician 60
Clerical 45
Billing rates will be reviewed by ENGINEER at the end of March of each calendar year and a
revised schedule of rates will be submitted to OWNER for work in the coming year. If staff of a
job classification not listed above are required for the work, a billing rate will be established by
ENGINEER and submitted to OWNER.
Reimbursable Expenses
The following reimbursable expenses are included in the maximum billing limit.
•
1. Travel, subsistence, and incidental costs. •
2. Use of motor vehicles on mileage or rental basis.
3. Long distance telephone costs.
4. Reproduction of reports, drawing specifications, and other project related documents.
5. Postage and shipping charges for project related materials.
6. Computer time charges including computer aided drafting program use charges.
1W171o1
I'
OCT. 17. 2001 2:43PN1 BLACK & VEATCH NO. 4563 P. 11/15
Attachment C
To
Agreement Between
•
Owner and Engineer
For
Professional Services
Owner: City of Eden Prairie, Minnesota
Engineer: Black&Veatch Corporation
Project: Lime Slaker Replacements
GENERAL CONDITIONS OF CONSULTANT AGREEMENT
A copy of the City of Eden Prairie General Conditions to the Consultant Agreement is attached.
•
10/17/01
1"�
OCT. 17. 2001 2:43PM BLACK & VEATCH NO. 4563 P. 12/15 -
CITY OF EDEN PRAIRIE
GENERAL CONDITIONS
Consultant Agreement
SECTION 1: PROJECT INFORMATION by Consultant's negligence.
1.1 City will provide to Consultant all known information 2.5 City agrees to render reasonable assistance requested by
regarding existing and proposed conditions of the site or which Consultant to enable performance of work without delay or
affects the work to be performed by Consultant. Such interference,and upon request of Consultant,to provide a suitable
information shall include, but not be limited to site plans, workplace.
surveys, known hazardous waste or conditions, previous
laboratory analysis results,written reports,soil boring logs and 2.6 City will be responsible for locating and identifying all
• applicable regulatory site response(Project Information), subterranean structures and utilities. Consultant will take
reasonable precautions to avoid damage or injury to subterranean
1.2 City will transmit to Consultant any additions,updates,or structures and utilities identified and located by City and/or
revisions to the Project Information as it becomes available to, representatives of Utility Companies.
City,its subcontractors or consultants.
SECTION 3: SAMPLES
1.3 City will provide an on-site representative to Consultant
within 24 hours upon request, to aid, define, supervise, or 3.1 Consultant may retain at its facility selected soil, water,or
coordinate work or Project Information as requested by material samples for a maximum of 30 days after completion of
Consultant. the work and submission of Consultant's report,which samples
shall remain the property of City. Unless otherwise directed by
1.4 Consultant will not be liable for any decision,conclusion, • the City,Consultant may dispose of any samples after 30 days.
recommendations, judgement or advice based on any
inaccurate information furnished by City, or other 3.2 Disposal of contaminated or hazardous waste samples is the
subcontractors or consultants engaged by City. responsibility of City. After said 30 days,City will be responsible
to select and arrange for lawful disposal procedures that include
SECTION 2: SITE LOCATION,ACCESS,PERMITS, removal of samples from Consultant's custody and transporting
APPROVALS AND UTILITIES• them to a disposal site. City may request, or if City does not
arrange for disposal, Consultant may deliver samples to City,
2.1 City will indicate to Consultant the property lines of the freight collect,or arrange for lawful disposal and bill City at cost
site and assume responsibility for accuracy of markers. plus 15%.
2.2 City will provide for right-of-way for Consultant personnel SECTION 4: FEE PAYMENT/CLAIMS
and equipment necessary to perform the work.
4.1 Consultant will submit invoices to City monthly,and a•final
2.3 City will be solely responsible for applying for and invoice upon completion of work. Invoices will show charges
obtaining permits and approvals necessary for Consultant to • based on the current Consultant Fee Schedule or other documents
perform the work. Consultant will assist City in applying for as attached.
and obtaining such permits and approvals as needed. It is
understood that City authorizes Consultant to act as agent for 4.2 To receive any payment on this Contract,the invoice or bill
City for City's responsibilities under this section including must include the following signed and dated statement: "I declare
signing certain forms on City's behalf such as Right-of-Way under penalty of perjury that this account,claim, or demand is
forms. just and correct and that no part of it has been paid."
2.4 While Consultant will take reasonable precautions to 4.3 The balance stated on the invoice shall be deemed correct
minimize any damage to property,it is understood by City that unless City notifies Consultant,in writing,of the particular item
. in the normal course of the work some damage may occur, that is alleged to be incorrect within ten (10) days from the
The correction of any damage is the responsibility of City or, invoice date. Consultant will review the alleged incorrect item
at City's direction,the damage may be corrected by Consultant within ten(10)days and either submits a corrected invoice or a
and billed to City at cost plus 15%. Notwithstanding the statement indicating the original amount is correct.
above,Consultant agrees to be responsible for damage caused
City of Eden Prairie General Conditions
Consultant Agreement
December 2000
Pagel of 4
13
OCT. 17. 2001 2:44PM BLACK & VEATCH NO. 4563 P. 13/15
4.4 Payment is due upon receipt of invoice (or corrected to mislead others by omitting certain aspects contained in the
invoice)and is past due sixty(60)days from invoice date. On report.
past due accounts,City will pay a finance charge of 1.5%per
month on the unpaid balance,or the maximum allowed by law, 5.5 Consultant will consider Project Information as confidential
whichever is Iess,until invoice is fully paid. and will not disclose to third parties information that it acquires,
uncovers, or generates in the course of performing the work,
4.5 If City fails to pay Consultant within sixty (60) days except as and to the extent Consultant may,in its sole discretion,
following invoice date, Consultant may deem the default a deem itself required by law to disclose.
breach of its agreement, terminate the agreement, and be
relieved of any and all duties under the agreement. City SECTION 6: DISPUTES/LIMITATIONS OF REMEDIES
however,will not be relieved of Fee Payment responsibilities
by the default or termination of the agreement. 6.1 In the event of a breach of Contract by City,the Consultant
shall not be entitled to recover punitive,special or consequential
4.6 City will be solely responsible for applying for and damages or damages for loss of business.
obtaining any applicable compensation fund reimbursements
from various state and federal programs. Consultant.may 6.2 City will pay all reasonable litigation or collection expenses
assist City in applying for or meeting notification including attorney fees that Consultant incurs in collecting any
requirements,however. Consultant makes no representations delinquent amount City owes under this agreement.
or guarantees as to what fund reimbursement City may receive.
Consultant shall not be liable for any reductions from 6.3 If City institutes a suit against Consultant,which is dismissed,
reimbursement programs made for any reason by state or dropped,or for which judgement is rendered for Consultant,City
federal agencies, except as may be caused by Consultant's will pay Consultant for all costs of defense, including attorney
negligence. fees,expert witness fees and court costs.
4.7 City may withhold from any final payment due the 6.4 If Consultant institutes a suit against City,which is dismissed,
Consultant such amounts as are incurred or expended by the dropped,or for which judgement is rendered for City,Consultant
City on account of the termination of the Contract. will pay City for all costs of defense, including attorney fees,
expert witness fees and court costs.
SECTION 5: OWNERSHIP OF DOCUMENTS
6.5 Dispute Resolution
5.1 Consultant will deliver to City certain reports as
instruments of the professional work or services performed 6.5.1 Mediation
pursuant to this Agreement. All reports are intended solely for
City,and Consultant will not be liable for any interpretations All claims, disputes and other matters in question (hereinafter
made by others. "claim")between the parties to this Agreement,arising out of or
relating to this Agreement or the breach thereof,shall be subject
5.2 City agrees that all reports and other work furnished to to mediation. If the parties have not resolved the dispute within
City,or Cityis agents or representatives,which are not paid for, thirty(30)days of receipt of a written complaint,each party may
will be returned to Consultant upon demand and will not be require the dispute be submitted for mediation. If the parties are
used by City for any purpose. unable to agree on a mediator within ten(10)days following a
request for mediation,either party may request that a mediator be
5.3 Unless otherwise agreed, Consultant will retain all appointed by the Fourth Judicial District Court. The parties agree
pertinent records or reports concerning work and services to share equally all fees incurred in the mediation.
performed for a period of at least two(2)years after report is
submitted. During that time the records will be made available The parties shall submit to mediation for a minimum of eight(8)
to City during Consultant's normal business hours. City may hours. The parties agree that the mediation proceedings are
obtain reproducible copies of all software, manuals, maps, private and confidential. If, at the end of eight hours of
drawings, logs and reports at cost, plus 15%, for data and mediation,the parties have not resolved the dispute, the parties
materials not being provided as part of the scope of work for may agree to extend hours of mediation.
the project.
6.5.2 Arbitration
5.4 City may use the Consultant report in its entirety and may
make copies of the entire report available to others. However, At the option of the party asserting the same,a claim between the
City shall not make disclosure to others of any portions or parties to this Agreement, arising out of or relating to this
excerpts of a report constituting less than the entire report,or Agreement or the breach thereof, whereby the party or parties
City of Eden Prairie General Conditions
Consultant Agreement
December 2000
Page 2 of 4
y
OCT. 17. 2001 2:46PM BLACK & VEATCH NO. 4563 P. 14/15
asserting the same claims entitlement to damages or payment 7.3 Although data obtained from discrete sample locations will be
of less than $25,000.00 in aggregate may be decided by used to infer conditions between sample locations no guarantee
arbitration in accordance with the Construction Industry may be given that the inferred conditions exist because soil,
Arbitration Rules of the American Arbitration Association then surface and groundwater quality conditions between sample
existing unless the parties mutually agree otherwise. In the locations may vary significantly, and because conditions at the
event any person shall commence an action in any court for time of sample collection may also vary significantly with respect
any claim arising out of or relating to this Agreement or the to soil,surface water and groundwater quality at any other given
breach thereof or the Project or construction thereof or any time and for other reasons beyond Consultant's control.
contract for such construction, the party making a claim in
arbitration may dismiss such proceedings(unless the hearing 7.4 Consultant will not be responsible or liable for the
on the claim has commenced)and elect to assert its claim in interpretation of its data or report by others.
such action if such party could have done so but for the
provisions of this Paragraph. SECTION 8: GENERAL INDEMNIFICATION
The parties agree to bear equal responsibility for the fees of 8.1 Consultant will indemnify and hold City harmless from and
AAA,including the arbitrator(s). Judgement upon the award against demands,damages,and expenses caused by Consultant's
rendered by the arbitrator(s) may be entered in any court negligent acts and omissions, and breach of contract and those
having jurisdiction thereof. negligent acts, omissions, and breaches of persons for whom
Consultant is legally responsible. City will indemnify and hold
In the event that arbitration services are not available from Consultant harmless from and against demands, damages, and
AAA,either party may request that an arbitrator be appointed expenses caused by City's negligent acts and omissions, and
by the Fourth Judicial District Court. breach of contract and those acts, omissions, and breaches of
persons for whom City is legally responsible.
6.5.3 Compliance
SECTION 9: INSURANCE/WORKER'S
The parties deem the dispute resolution procedure as set forth COMPENSATION
herein to be an integral and essential part of this Agreement.
A party's failure to comply in all respects with this procedure 9.1 Consultant represents and warrants that it has and will
shall be a substantial breach of this Agreement. The maintain during the performance of this agreement Worker's
arbitrator(s)shall be authorized to assess costs and attorney's Compensation Insurance coverage required pursuant to Minn.
fees against a party that has failed to comply with the Stat.176.181,subd.2 and that the Certificate of Insurance or the
procedure in all respects,and,may as a condition precedent to written order of the Commissioner of Commerce permitting self
arbitration,require the parties to mediate in accordance with insurance of Worker's Compensation Insurance coverage
Section 6.5.1 hereof. provided to the City prior to execution of this agreement is
current and in force and effect.
SECTION 7: STANDARD OF CARE
9.2 Consultant shall procure and maintain professional liability
7.1 Because no sampling program can prove the non-existence insurance for protection from claims arising out of professional
or non-presence of contaminated conditions or materials services caused by any negligent act,error or omission for which
throughout the "entire" site or facility, Consultant cannot Consultant is legally liable.
warrant,represent,guarantee,or certify the non-existence or
non-presence, or the extent of existence or presence, of 9.3 Certificate of insurance will be provided to City upon request.
contaminated conditions or materials, and City's obligation
under this agreement will not be contingent upon Consultant's SECTION 10: TERMINATION
delivery of any warranties, representations, guarantees, or
certifications. 10.1 The agreement between Consultant and City may be
terminated by either party upon thirty-(30)days written notice.
7.2 Consultant's opinions,conclusions,recommendations,and
report will be prepared in accordance with the proposal,scope 10.2 If the agreement is terminated prior to completion of the
of work,and Limitations of Environmental Assessments and project, Consultant will receive an equitable adjustment of
no warranties,representations,guarantees,or certifications will compensation.
be made. Except that Consultant warrants that hardware and
software will perform as represented in proposal and other
parts of this agreement.
City of Eden Prairie General Conditions
Consultant Agreement •
December2000
Page 3 of
'5
OCT. 17. 2001 2:47PM BLACK & VEATCH NO. 4563 P. 15/15
SECTION 11: ASSIGNMENT SECTION 17: DATA PRACTICES ACT COMPLIANCE
11.1 Neither party may assign duties,rights or interests in the 17.1 The Consultant shall at all times abide by Minn.Stat.13.01
performance of the work without obtaining the prior written et seq., the Minnesota Government Data Practices Act, to the
consent of the other party, which consent will not be extent the Act is applicable to data and documents in the
unreasonably withheld. possession of the Consultant.
SECTION 12: DELAYS SECTION 18: DISCRIMINATION
12.1 If Consultant is delayed in performance due to any cause In performance of this contract, the Consultant shall not
beyond its reasonable control, including but not limited to discriminate on the grounds of or because of race,color,creed,
strikes,riots,fires,acts of God,governmental actions,actions religion, national origin,sex,marital status,status with regards to
of a third party,or actions or inactions of City, the time for public assistance,disability,sexual orientation,or age against any
performance shall be extended by a period of time lost by employee of the Consultant,any subcontractor of the Consultant,
reason of the delay. Consultant will be entitled to payment for or any applicant for employment. The Consultant shall include
its reasonable additional charges,if any,due to the delay. a similar provision in all contracts with subcontractors to this
Contract. The Consultant further agrees to comply will all aspects
SECTION 13: EXTRA WORK of the Minnesota Human Rights Act,Minn.Stat.363.01,et seq.,
Title VI of the Civil Rights Act of 1964,and the Americans with
13.1.Extra work, additional compensation for same, and Disabilities Act of 1990.
extension of time for completion shall be covered by written
amendment to this agreement prior to proceeding with any SECTION 19: CONFLICTS
extra work or related expenditures.
No salaried officer or employee of the City and no member of the
SECTION 14: WITHHOLDING TAXES Board of the City shall have a financial interest,direct or indirect,
in this contract. The violation of this provision renders the
14.1 No final payment shall be made to the Consultant until Contract void. Any federal regulations and applicable state
the Consultant has provided satisfactory evidence to the City statutes shall not be violated.
that the Consultant and each of its subcontracts has complied
with the provisions of_ Minn. Stat. 290.92 relating to SECTION 20: ENTIRE AGREEMENT
withholding of income taxes upon wages. A certificate by the
Commissioner of Revenue shall satisfy this requirement. 18.1 This Agreement contains the entire understanding between
the City and Consultant and supersedes any prior written or oral
SECTION 15: AUDITS agreements between them respecting the written subject matter.
There are no representations, agreements, arrangements or
15.1 The books, records, documents and accounting understandings, oral or written between City and Consultant
procedures and practices of the Consultant or other parties relating to the subject matter of this Agreement which are not
relevant to this Agreement are subject to examination by the fully expressed herein.
City and either the Legislative Auditor or the State Auditor for
a period of six (6) years after the effective date of this 18.2 The agreement between Consultant and City may be
Contract. modified only by a written amendment executed by both City and
Consultant.
SECTION 16: PAYMENT TO SUBCONTRACTORS
18.3 This agreement is governed by the laws of the State of
16.1 The Consultant shall pay to any Subcontractor within ten Minnesota.
(10)days of the Consultant's receipt of payment from the City
for undisputed services provided by the Subcontractor. The
Consultant shall pay interest of one and a half percent
(1-1/2%)per month or any part of a month to a Subcontractor
on any undisputed amount not paid on time to the
Subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of$100.00 or more is$10.00.
For an unpaid balance of less than $100.00, the Consultant
shall pay the actual amount due to the Subcontractor:
City of Eden Prairie General Conditions
Consultant Agreement
December 2000
Page 4 of4
/
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar November 6,2001
SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 01-5527 ITEM NO.:
Engineering Services Requesting Mn/DOT to provide funding through the
Randy Newton FY 2003 Municipal Agreement Program for the TH ja,S,
212/Prairie Center Drive intersection
improvements.
Requested Action
Move to: Adopt the resolution requesting Mn/DOT to provide funding through the FY
2003 Municipal Agreement Program for the TH 212 / Prairie Center Drive
intersection improvements.
Synopsis
City staff has submitted the TH 212 (Flying Cloud Drive) / Prairie Center Drive intersection
improvement project to Mn/DOT for the FY 2003 Municipal Agreement Program. In order to
complete the application a City Council Resolution requesting funding and stating that the City will
complete the project if funding is provided. The proposed project is anticipated to significantly
improve the operation of the intersection and the TH 212 corridor.
Background Information
The preliminary design of the TH 212 (Flying Cloud Drive) /Prairie Center Drive intersection was
approved at the December 19, 2000 City Council meeting. Since that time SRF Consulting Group,
Inc. has been hired and a preliminary layout and cost estimate for the project has been developed. As
previously planned the next step in the process is to seek funding participation from Mn/DOT. As a
result city staff has submitted the project to Mn/DOT for the FY 2003 Municipal Agreement
Program. In order to complete the application a City Council Resolution requesting funding and
stating that the City will complete the project if funding is provided is required.
The TH 212 (Flying Cloud Drive) /Prairie Center Drive project will increase the capacity of one of
the most congested intersections in the City by improving and providing additional turn lanes. The
importance of the this intersection to the City's transportation system along with the problems
associated with its poor operation make its improvement one of the highest priorities in our system.
Financial Implications
The preliminary cost estimate for the TH 212 / Prairie Center Drive Intersection Improvement is
$1,450,000. The estimate includes approximately $1,000,000 for roadway construction, $100,000
for design, $100,000 for construction administration and $250,000 for right-of-way. The Municipal
Agreement Program submittal requested Mn/DOT provide the construction administration and
contribute $500,000 towards the construction costs. The City of Eden Prairie would be responsible
for the remainder of the project costs ($850,000). It is anticipated that the City costs would come
from the existing Major Center Area project fund.
Attachments
FY 2003 Municipal Agreement Program Request Letter
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2001-
RESOLUTION REQUESTING INCLUSION INTO
MN/DOT'S FY 2003 MUNICIPAL AGREEMENT PROGRAM
FOR THE TH 212 I PRAIRIE CENTER DRIVE
INTERSECTION IMPROVEMENT PROJECT
I.C. 01-5527
WHEREAS, the City of Eden Prairie desires to improve the TH 212/Prairie Center Drive
intersection; and
WHEREAS, the City of Eden Prairie is developing preliminary layout plans for the intersection;
and
WHEREAS,the City of Eden Prairie desires to have the intersection improved on a faster schedule
than Mn/DOT is able to provide; and
WHEREAS,the improvements contemplated in this project are important to the health, safety, and
welfare of the residents of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie that
the City hereby requests inclusion of the TH 212/Prairie Center Drive Intersection Improvement
Project into Mn/DOT's FY 2003 Municipal Agreement Program and that the City will complete the
project if Mn/DOT funding is provided.
ADOPTED by the Eden Prairie City Council on November 6,2001.
Jean L.Harris,Mayor
ATTEST: SEAL
Kathleen A.Porta,City Clerk
c • L d
` °f .
Eden Prairie
8080 Mitchell Road•Eden Prairie, MN 55344-4485 •edenprairie.org•952/949-8300
October 24, 2001
Michael Kowski
Cooperative Agreements Engineer
Mn/DOT Metropolitan Division
Waters Edge
1500 West County Road B2
Roseville,MN 55113
SUBJECT: Request for FY 2003 Municipal Agreement Program Funding
TH 212/Prairie Center Drive Intersection Improvement Project
Mr.Kowski:
The City of Eden Prairie wishes to submit the TH 212/Prairie Center Drive Intersection
Improvement Project to the Mn/DOT Metropolitan Division's FY 2003 Municipal
Agreement Program. The project is intended to improve the safety and capacity of the
intersection through the addition of turn lanes,which will improve a major southbound
bottleneck on the TH 212 High Priority Interregional Corridor(see attached layout).
The preliminary construction cost estimate for the project is $1,000,000. With this
submittal the City of Eden Prairie is requesting that Mn/DOT provide half of the
construction costs for the project(up to the program funding cap) from the FY 2003
Municipal Agreement Program. The remainder of the project funding, including all
design and right-of-way costs,will be the responsibility of the City of Eden Prairie.
Project Description,
The TH 212/Prairie Center Drive intersection is located just southwest of Eden Prairie
Center. It is the intersection of a High Priority Interregional Corridor(TH 212) and a
• high volume minor arterial (Prairie Center Drive). Both routes serve high volumes of
daily commuters as well as the commercial area surrounding and including Eden Prairie
Center. Currently the intersection experiences excessive vehicle delays and queues in the
afternoon peak hour due to the large number of southbound(southwest)vehicles
converging at this location and the insufficient intersection capacity. The congestion
results in vehicle queues on the southeast,northeast, and northwest approaches that back
up through adjacent intersections and create reoccurring safety hazards at these locations.
:zy
Recyclable Pa ivy'
3
Request for FY 2003 Municipal Agreement Program Funding
TH 212/Prairie Center Drive Intersection Improvement Project
October 24,2001
Page 2 of 3
The proposed project is planned to improve the bottleneck at the TH 212/Prairie Center
Drive intersection along with the following elements that meet Mn/DOT's investment
principles:
1) Management
• This project is anticipated to improve travel times in the Interregional Corridor
in advance of funding availability for completion of new TH 212 (approximately
10 years).
• Improve the safety and capacity of the intersection by providing additional turn
lanes. With the project,double left turn lanes would be provided on all
intersection approach legs. In addition, a free right turn with acceleration lane .
would be provided for the eastbound(southeast)to southbound(southwest)
movement.
• Manage multi-modal travel demand by providing a multi-use trail along both the
east and west side of TH 212 south off Prairie Center Drive. The trails will
provide a pedestrian connection from the residential developments adjacent to
TH 212 to the Eden Prairie Center and surrounding commercial area.
2) Expansion
• The addition of turn lanes and the free right movement will expand the capacity
of the intersection. This will help the intersection meet the current and future
traffic demand as well as improve a major bottleneck on a High Priority
Interregional Corridor.
In addition to the attached layout, the City is evaluating alternate designs that remove or
• reduce the impacts of the right turn islands in the south, east, and north quadrants of the
intersection. The alternate designs are being considered based on their ability to reduce
both the construction costs and the right-of-way impacts of the project.
Project Cost
The preliminary cost estimate for the TH 212/Prairie Center Drive Intersection
Improvement is $1,450,000. This estimate includes approximately$1,000,000 for
roadway construction, $200,000 for design and construction administration and$250,000
for right-of-way. .
With this submittal the City of Eden Prairie is requesting that Mn/DOT provide funding
for half($500,000) of the construction costs for this project from FY 2003 Municipal
y
Request for FY 2003 Municipal Agreement Program Funding
TH 212/Prairie Center Drive Intersection Improvement Project •
October 24,2001
Page 3 of 3
Agreement Program Funding. It is also requested that Mn/DOT provide the construction
administration for the project. The City of Eden Prairie will be responsible for the
remainder of the project costs,including all design and right-of-way costs.
Identified Needs
As discussed previously the TH 212/Prairie Center Drive intersection experiences daily
congestion due to insufficient intersection capacity. The resulting vehicle queues also
create reoccurring safety hazards at adjacent intersections. The problems associated with
this segment of TH 212, a large portion of which can be attributed to the Prairie Center
Drive intersection,were documented as follows in the 2001 Metro Division TSP:
• Identified as a congested highway segment in both 2000 (Figure 3-11) and 2025
(Figure 3-12).
• Identified as a high crash cost highway segment (Figure 3-15).
•
In addition,the importance of the TH 212 corridor to both the Metropolitan Area and to
the State of Minnesota has been established with its designation as a High Priority
Interregional Corridor. The proposed intersection improvements will significantly
benefit the TH 212 corridor by improving the operation and mobility of a congested
segment of the corridor.
Please note that a City Council Resolution requesting funding from Mn/DOT will be
obtained in November. Once this is obtained a copy will be forwarded to you for your
records. Thank you for consideration of our submittal. If you have questions regarding
this project,please contact Randy Newton at 952 949-8339.
Sincere y,
Gw
Eugene Dietz,P.E.
Director of Public Works Services
ED:jrn
5
CITY COUNCIL AGENDA DATE:
November 6, 2001
SECTION: ' Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: I.C. 01-5543 ITEM NO.:
Engineering Services Requesting Mn/DOT to provide funding through the
Randy Newton FY 2003 Municipal Agreement Program for the TH
212/Valley View Road Interchange Area
Improvements.
Requested Action
Move to: Adopt resolution requesting Mn/DOT to provide funding through the FY 2003
Municipal Agreement Program for the TH 212 / Valley View Road Interchange
Area Improvements.
Synopsis
City staff has submitted the TH 212 / Valley View Road Road Interchange Area Improvement
Project to Mn/DOT for the FY 2003 Municipal Agreement Program. In order to complete the
application a City Council Resolution requesting funding and stating that the City will complete the
project if funding is provided is required. The proposed project includes traffic, trail and watermain
improvements at the TH 212/Valley View Road/Bryant Lake Drive intersection.
Background Information
At previous City Council meetings the Memorandum of Understanding with Mn/DOT for this
project (June 5, 2001) and the preliminary design of the project were approved (June 19, 2001).
Since that time SEH, Inc. has been hired and a preliminary layout and cost estimate for the project
has been developed. Due too higher than expected project costs Mn/DOT requested the City submit
the project to the FY 2003 Municipal Agreement Program for additional funding. As a result city
staff has submitted the project to Mn/DOT and in order to complete the application a City Council
Resolution requesting funding and stating that the City will complete the project if funding is
provided is required.
The TH 212 / Valley View Road Road Interchange Area Improvement Project is a cooperative
project with Mn/DOT that includes double left turn lanes from Bryant Lake Drive to Valley
View Road, a trail that will connect Valley View Road to Bryant Lake Park and replacement of
the watermain that has been a continuing maintenance problem.
Financial Implications
The preliminary construction cost estimate for the TH 212/Valley View Road Interchange Area
Improvements is $1,350,000. With the Municipal Agreement Program submittal to Mn/DOT the
proposed funding for this project, including design and construction administration, is as follows:
1
• Trail ($175,000) — this project is jointly funded through a $50,000 Department of Natural
Resources (DNR) grant and through the trail improvement section of the City CIP as
currently approved.
• Watermain ($75,000) — the replacement of the watermain would be an operation and
maintenance expense from the City Utility Enterprise Fund budget.
• Roadway ($1,100,000) — Mn/DOT has indicated that $400,000 of state funds are available
for this project. The submittal to the Municipal Agreement Program is requesting an
additional$500,000. The remaining costs ($200,000)would be the responsibly of the City of
Eden Prairie and Hennepin County. City staff will be contacting Hennepin County to request
their funding participation in this project. It is anticipated that the City costs would come
from the existing Major Center Area project fund.
• Design($100,000) - as stated in the Memorandum of Understanding the City of Eden Prairie
will be responsible for this aspect of the project(Major Center Area project fund).
• Construction Administration- as stated in the Memorandum of Understanding Mn/DOT will
be responsible for this aspect of the project.
Attachments
FY 2003 Municipal Agreement Program Request Letter
•
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2001-
RESOLUTION REQUESTING INCLUSION INTO
MN/DOT'S FY 2003 MUNICIPAL AGREEMENT PROGRAM
FOR THE TH 212/VALLEY VIEW ROAD
INTERCHANGE AREA IMPROVEMENT PROJECT
I.C. 01-5543
WHEREAS, the Minnesota Department of Transportation and the City of Eden Prairie desire to
improve the TH 212/Valley View Road interchange area; and
WHEREAS, the Minnesota Department of Transportation and the City of Eden Prairie have
agreed to the basis of the project in a Memorandum of Understanding; and
WHEREAS,the City of Eden Prairie is developing preliminary plans for the project; and
WHEREAS,the procurement of additional funding is needed prior to project construction; and
WHEREAS,the improvements contemplated in this project are important to the health, safety, and
welfare of the residents of Eden Prairie.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie that
the City hereby requests inclusion of the TH 212 / Valley View Road Interchange Area
Improvement Project into Mn/DOT's FY 2003 Municipal Agreement Program and that the City
will complete the project if Mn/DOT funding is provided.
ADOPTED by the Eden Prairie City Council on November 6,2001.
Jean L.Harris,Mayor
ATTEST: SEAL
Kathleen A. Porta, City Clerk
3
C tea( -- 5'S. q
U city of
- Et1enfPrciirie .
- =.„,.. -„ .Y: - 8080 Mitchell Road• Eden Prairie, MN 55344-4485•edenprairie.org•952/949-8300
`='.zr.ws-'" w; iti October 24,2001
- Michael Kowski
Cooperative Agreements Engineer '
•
Mn/DOT Metropolitan Division
Waters Edge .
1500 West County Road B2
Roseville,MN 55113
SUBJECT: Request for FY 2003 Municipal Agreement Program Funding
TH 212/Valley View Road Interchange Area Improvements
Mr. Kowski:
The City of Eden Prairie wishes to submit the TH 212/Valley View Road Interchange
Area Improvements to the Mn/DOT Metropolitan Division's FY 2003 Municipal
Agreement Program. The project is a multi jurisdictional cooperative partnership that
includes Mn/DOT,Hennepin County,the Department of Natural Resources and the City
of Eden Prairie.
' Project Summary .
The proposed project(see attached layout)is planned to accomplish the following tasks:
• Improve the southbound TH 212 bottleneck.
• Replace the failing TH 212 west ramp pavement.
• Improve the safety and operation of the interchange.
• Provide a multi-use trail on the west side of Bryant Lake Drive.
• Replace the failing watermain along the TH 212 west ramp.
Mn/DOT and the City of Eden Prairie have completed a Memorandum of Understanding
(attached) for this project outlining the responsibilities of each party. However, due to an '
increase in estimated construction costs Mn/DOT has requested the City submit this
project for the FY 2003 Municipal Agreement Program. The preliminary construction
cost estimate for the project is $1,350,000. With this submittal the City of Eden Prairie is
requesting that Mn/DOT provide$500,000 for this project. The remainder of the funding
will be provided by the City of Eden Prairie,previously identified Mn/DOT State funds
and a$50,000 Department of Natural Resources (DNR) grant. Hennepin County will
also be requested to participate in the funding of this project.
•
LI
Recydle Paper
Request for FY 2003 Municipal Agreement Program Funding
TH 212/Valley View Road Interchange Area Improvements
October 24,2001
Page 2 of 4
Project Description
The TH 212/Valley View Road interchange is located in northeast Eden Prairie and
serves major employment and commercial areas in Eden Prairie including the Golden
Triangle Area and the Eden Prairie Center. The interchange area currently experiences
congestion and excessive vehicle queuing over several periods of the day,the worst
occurring during the afternoon peak hour. The congestion and queues create a bottleneck
for southbound TH 212 traffic. The proposed project is planned to improve this
bottleneck along with the following elements that meet Mn/DOT's investment principles:
1) Preservation
• Preserve the TH 212 southbound(west)off-ramp by improving the failing
subgrade and ramp pavement.
• Replace the failing 16"watermain along the TH 212 west ramp that has caused
multiple ramp closures over the past several years.
2) Management
• Improve the safety and capacity of the interchange area through the introduction
of turn lanes. With the project a second left turn lane on the TH 212 southbound
(west)off-ramp and a right turn lane on the east approach of the TH 212 (east
ramp)/Valley View Road intersection will be added.
• Improve the efficiency of the interchange by optimizing the lane configuration
and improving the channelization across the TH 212/Valley View Road bridge.
• Improve the flow and safety of traffic by extending the traffic signal
coordination on Valley View Road from the TH 212 West Ramp to Market
Place Drive.
• Manage multi-modal travel demand by providing a multi-use trail along Bryant
Lake Drive and Shady Oak Road that will provide a connection from the
community to the Bryant Lake Regional Park(Hennepin County). The trail will
also provide an alternative access to the large employment area in northeast
Eden Prairie (Golden Triangle Area and City West Business Park).
3) Expansion •
• The addition of turning lanes and the optimization of the lane configuration will
expand the capacity of the interchange. This will help the interchange meet the
current traffic demand as well as extend the serviceable life of the current
design.
5
•
Request for FY 2003 Municipal Agreement Program Funding
TH 212/Valley View Road Interchange Area Improvements
October 24,2001
Page 3 of 4
Project Cost
The preliminary construction cost estimate for the TH 212/Valley View Road
Interchange Area Improvements is$1,350,000. This estimate includes approximately
$1,100,000 for roadway improvements, $175,000 for the multi-use trail and$75,000 for
the watermain.
At this'time approximately$625,000 has been identified for this project. Mn/DOT has
indicated that approximately$400,000 of state funds will be available, a$50,000 grant
for the multi-use trail has been obtained from the Department of Natural Resources and
the City of Eden Prairie has committed to the costs of the watermain($75,000) and the
remainder of the trail($125,000).
With this submittal the City of Eden Prairie is requesting that Mn/DOT provide an
additional$500,000 (or greater if the funding cap is adjusted)for this project from FY
2003 Municipal Agreement Program Funding: The remaining project costs will be
funded locally by the City of Eden Prairie and Hennepin County. The City will be
contacting Hennepin County to request their funding participation in this project.
Based on the Memorandum of Understanding between Mn/DOT and the City of Eden
Prairie the City will be.responsible for the project design and Mn/DOT will be
responsible for the construction administration. There are no right-of-way costs or
impacts associated with this project.
Identified Needs
The needs and deficiencies of the TH 212/Valley View Road interchange area have
been identified in several studies/plans including the following:
• Identified as a Safety Issue Area in the 2001 Metro Division TSP (Figures 3-14
and 3-15).
• Roadway improvements including the second left turn lane on the TH 212
southbound(west) off-ramp,the right turn lane at the TH 212 (east ramp)/
Valley View Road intersection and traffic signal coordination on Valley View
Road were recommended in the 2001 Golden Triangle Traffic Study to
accommodate existing and forecast traffic.
•
Request for FY 2003 Municipal Agreement Program Funding
TH 212/Valley View Road Interchange Area Improvements
October 24,2001
Page 4 of 4
The importance of the TH 212 corridor to both the Metropolitan Area and to the State of
Minnesota has also been established with its designation as a High Priority Interregional
Corridor(IRC). Although this interchange area is just outside the limits of IRC
designation the proposed improvements will significantly benefit the operation of the TH
212 IRC corridor.
Please note that a City Council Resolution requesting funding from Mn/DOT will be
obtained in November. Once this is obtained a copy will be forwarded to you for your
records. Thank you for consideration of our submittal. If you have questions regarding
this project,please contact Randy Newton at 952 949-8339.
Sincer ,
41?J'/(11.- .
Eugene Dietz,P.E.
Director of Public Works Services
ED:jrn
Cc: Wayne Norris,Mn/DOT
CITY COUNCIL AGENDA
SECTION: Consent Calendar DATE: 11-06-01
ITEM DESCRIPTION: ITEM NO.:
SERVICE AREA/DIVISION:
Community Development& Resolution approving Lawful Gambling Premises TL-, L
Financial Services Permit Renewal Application
Requested Action
Move to: Adopt the Resolution to approve the Premises Permit Renewal Application for
the Eden Prairie Hockey Association for the period 01/01/02 thru 12/31/03.
Synopsis
In order for the Eden Prairie Hockey Association to continue lawful gambling within Eden
Prairie,the City must pass a resolution approving the Premises Permit Renewal Application.
Background Information:
As required by the State of Minnesota, the Hockey Association requests the City adopt a
resolution approving the Premises Permit Renewal Application. The current location is the
Water Tower Brewing Company. The Hockey Association has conducted lawful gambling
within the City for over ten years.
Attachments
Resolution
1
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2001
APPROVING THE LAWFUL GAMBLING PREMISES PERMIT RENEWAL
APPLICATION FOR THE EDEN PRAIRIE HOCKEY ASSOCIATION
BE IT RESOLVED,by the Eden Prairie City Council as follows:
That the application of the Eden Prairie Hockey Association for a lawful gambling premises permit
renewal with the State of Minnesota is herein approved. The location for this permit is the Water
Tower Brewing Company.
ADOPTED,by the City Council of the City of Eden Prairie, on this 6 day of November, 2001.
Jean L. Harris,Mayor
ATTEST:
Kathleen A. Porta, City Clerk
a
CITY COUNCIL AGENDA DATE:November 6,
2001
SECTION: Consent Calendar
SERVICE AREA/DIVISION: ITEM DESCRIPTION: COntract Proposal for ITEM NO:
Parks and Recreation Schematic Design and Construction Documents
Robert A.Lambert Director Ips(- for the Purgatory Creek Recreation Area v -
Requested Action
Move to: Approve the contract submitted by SRF Consulting Group, Inc. for schematic
design and construction documents for Phase I of the Purgatory Creek Recreation
Area for an estimated cost of$91,489.
Synopsis
At the time the City Council approved the concept design for Purgatory Creek Recreation Area
entry, the Council authorized staff to pursue schematic design and construction documents for
Phase I of the project. The estimated cost for Phase I is$800,000, the majority of which will be •
funded from TIF money set aside for this project. The Riley-Purgatory Bluff Creek Watershed
District will fund 50%of the cost for trail construction completed with this project.
Background
Subsequent to approving the concept design City staff ordered additional soil borings to
determine the feasibility of the concept design. Those borings indicated extremely poor soils at
the proposed intersection with Technology Drive, as well as along the entire edge between the
dredged pond and the park. Based on the additional boring information SRF, working with Barr
Engineering and soils engineers, revised the schematic design and proposed an extended
development process that will include,phasing to allow the proper time for soil settlement on
various portions of the site. An explanation of the revised schematic design and phasing plan
will be presented to the City Council at the November 6th meeting. This contract includes
payment for the schematic design changes due to the new soils information and construction
documents for Phase I of this project. A copy of the entire document is available for review at
the City Manager's office. •
BL:mdd •
Attachment: Letter form SRF Consulting Group, Inc.
CONSULTING GROUP , INC .
Transportation•Civil•Structural•Environmental•Planning■Traffic•Landscape Architecture•Parking
Proposal No.P01128
October 22,2001
Mr.Bob Lambert •
Director of Parks and Recreation w
CITY OF EDEN PRAIRIE •
8080 Mitchell Road
Eden Prairie,MN 55344-2230
•
Dear Mr. Lambert:
SUBJECT: PROFESSIONAL SERVICES PROPOSAL-PURGATORY CREEK PARK
SCHEMATIC DESIGN AND CONSTRUCTION DOCUMENTS •
Based upon your request, SRF is pleased to submit this proposal for Professional Services to
provide schematic design and construction documents associated with park improvements to-the
Purgatory Creek Recreation Area.
SCOPE OF SERVICES
This proposal includes a number of assumptions based upon our knowledge of the project and
summarized in Attachment A. SRF would propose to carry out the work as described in
Attachment B—Scope of Services.
SCHEDULE
SRF will complete this work within a mutually agreed upon time schedule. A preliminary
schedule for project tasks is shown in Attachment C.
•
BUDGET
The estimated cost for the services described in the Scope of Services is$91,489, which includes
both time and expenses. This amount also includes geotechnical analysis and soil borings,which
will be provided by American Engineering and Testing for the schematic and supplemental.
construction exploration and analysis (see attachment).
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443
Telephone (763) 475-0010 ■ Fax (763) 475-2429 • http://www.srfconsulting.com
An Equal Opportunity Employer
Mr.Bob Lambert -2- October 22,2001
•
BASIS OF PAYMENT
SRF proposes to be reimbursed for our services on an hourly basis for actual time expended.
Other direct project expenses such as printing, supplies, reproduction, etc., would be reimbursed
at cost and the mileage would be reimbursed at the current allowable IRS-rate for business miles.
Invoices are submitted on a monthly basis for work performed during the previous month.
Payment is due within 30 days.
CHANGES IN SCOPE OF SERVICES
It is understood that if the scope or the intent of the work changes, the cost will be adjusted
accordingly. Before any out-of-scope work is done, however, we will submit a budget for the
new work and will not begin work until we receive authorization from you.
NOTICE TO PROCEED
A signed copy of this proposal, either mailed or faxed to our office, will serve as a notice to
proceed. Our fax number is 763-475-2429.
We sincerely appreciate your consideration of this proposal and look forward to assisting the
City of Eden Prairie on this important park improvement project. Please feel free to contact us if
you have any questions or need additional information.
Sincerely, APPROVED:
SRF CONSULTING GROUP, INC.
(signature)
1100.°11. Name
B. ' arner,FASLA, AICP
Senio 'ice President Title
BJW/dcw Date
Attachments
•
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
•
•
•
Purgatory Creek Recreation Area Park Improvements Page 1
City of Eden Prairie
ATTACHMENT A
SCOPE OF SERVICES ASSUMPTIONS
1. Phase I project construction is estimated at $800,000. Substantial deviation in this amount
affecting the content of the plan set will serve as the basis for an adjustment to the project
• scope of services and level of effort(compensation). .
2. SRF is responsible for the project's site improvements. SRF will be responsible for detail
plans bringing public utilities into the site to serve a future building.
•
3. In-Construction services provided by the consultant are over and above this scope of
services. SRF can submit a separate proposal for these services at such time that the
construction scope is better defined.
4. The City of Eden Prairie is responsible for all liaisons or permits required by the DNR, the
Watershed District and other agency approvals as required by the City of Eden Prairie.
5. Additional soil borings and geotechnical analysis are included as part of this proposed Scope
of Services for both the schematic and construction document phases.
6 One (1) subconsultant will be employed by SRF in the preparation of its tasks. American
Engineering and Testing will provide geotechnical analysis.
7. Park elements included as a part of this proposal for Phase One construction include:
• • demolition and removals
• final grading and surcharging fill on site
• utilities and drainage
• parking lots and related lighting •
• trail development
• plantings and turf establishment.
• park entry monumentation
Purgatory Creek Recreation Area Park Improvements Page 1
City of Eden Prairie
ATTACHMENT B
SCOPE OF SERVICES
TASK 1: DATA COLLECTION AND BASE MAPPING
Objective: Complete a project"kick-off' with City staff by reviewing first-hand the work
program, project budget, schedule, pertinent data and accurate base mapping
of the project area.
•
Description: This task will provide the opportunity to initiate discussions between the
project team and City staff on specific needs and goals of the project. The
consultant's scope of services and schedule would be refined in accordance
with these discussions. This task also allows an opportunity for assembling
basic areas of background data and site information such as existing survey
mapping, concept plans, soil surveys, existing hydrologic studies, utility and
roadway as-built information, existing plats and ownership data. Some of this
information has already been obtained from the city during development of
• the master plan.
The project's base map will be generated from a survey provided by Hanson,
Thorp, Pellinen, Olson, Inc. The base map is a critical element for successful
completion of the project such that physical and legal characteristics are
understood and adhered to. Other analysis and engineering tasks must also
rely upon the accuracy of this mapping for their exercises.
Task Elements: A. Schedule initial meeting with staff to:
1. Discuss the park's concept plan, and goals and objectives for the park
improvements.
•2. Review existing database including mapping, engineering,
environmental and planning requirements, and applicable City
ordinances.
3. Review any previous work done or future infrastructure improvements
planned within the area by City departments or other units of
government.
4. Discuss, at length, the consultant's work program to gain a thorough
understanding of project budget, phasing,., work tasks, scheduling,
review points,meetings and presentations, deliverables, etc.
5. Identify specific City of Eden Prairie requirements and procedures
associated with the various project approvals.
• 6. Identify specific individuals within the City of Eden Prairie or other
local or state agencies associated with the project.
5 •
Purgatory Creek Recreation Area Park Improvements Page 2
City of Eden Prairie
B. Collect and analyze pertinent on-site and off-site data from City staff
• and the sub consultant including:
1. Any previous planning studies or analysis reports.
2. Site as-builts for temporary access drive.
3. Existing soils information.
4. Existing and proposed utilities and street plans for Technology
Drive, Prairie Center Drive, and the Flagship Corporate Center.
•
(Based upon existing_ base mapping with supplementary field
verification).
5. Any previous Environmental documents and requirements.
C. Develop a base map drawn to scale that illustrates the following:
1. Site boundaries, adjacent roadways and legal easements/right-of •
-
way (based upon plat mapping).
2. Property lot lines and property ownership limited to edges where
substantial construction will occur.
3. Topography—one-foot contours for the entire park property.
4. Existing or proposed utilities (subsurface utilities will be shown by
City data). SRF will augment with invert field verification of
affected utilities.
This information will be plotted on a reproducible drawing that
may be adjusted in-scale for future tasks and assignments.
D. Discuss with City staff the operation and maintenance of the proposed
facilities and any other special concerns.
Deliverable: A. Refined work program and schedule.
•
B. Organized collection of data for application to subsequent tasks.
C. Base map drawn to scale. This base map will be used in design of all
on-site park improvements and those improvements within street right-
of-way.
Meetings: One(1)initial meeting with City staff.
Client Responsibility: The City of Eden Prairie will make available to the Consultant Team
any information that has been previously prepared regarding the study
area,its physical characteristics or baseline data. This information will
contain all raw data including legal descriptions, topography,
overhead/underground utilities and roadways that the base map
development must capitalize upon. The Consultant Project Manager
will work closely with the City's Project staff in establishing key
milestones and deadlines.
•
Purgatory Creek Recreation Area Park Improvements Page 3
City of Eden Prairie -
TASK 2: SCHEMATIC DESIGN
Objective: To complete more detailed plans for the park (25 percent of
construction documents) that more accurately portray the design and
intended construction materials. This process will ultimately be the
basis for final design and construction documents.
Description: SRF will complete preparation of schematic drawings for the site
engineering and landscape elements of the project. This work will
define more precisely the layout, grading and utilities for the project
and the materials to be used. As part of this work, SRF will:
1. Prepare base sheets into a standard drawing format suitable for
bidding.
2. Prepare plans, cross-sections and elevations for project elements
that are part of the proposed on-site park development.
3. Prepare. planting and turf establishment plan identifying plant
locations, sizes, species and quantities.
4. Establish a vocabulary of hard-surface and soft-surface materials
for trails, parking lots and other pedestrian areas.
5. Refine park, site grading and drainage design. Provide the City
with preliminary estimates of fill needed on-site.
6. Confirm locations, sizing and designs for site and building
accessible utilities.
7. Refine design of new roadway access alignment and parking lot
layout.
8. Refine lighting plan and location of light fixtures in the park.
9. Prepare and refine probable construction cost for phase one
development.
10. Prepare structural design of storm sewer, parking lots and other
miscellaneous design amenities based upon geotechnical
information provided by American Engineering and Testing. •
11. Review schematic design with City staff to attain input and
consistency with overall project objectives.
Deliverable: Schematic drawings and 25-percent electronic construction drawing
plan set with revised cost estimate.
' Meetings: Two (2)review meetings with City staff.
•
Purgatory Creek Recreation Area Park Improvements Page 4
City of Eden Prairie
TASK 3: CONSTRUCTION DOCUMENTS
Objective: To complete contract documents by project phase, suitable for
Contractor bidding.
Description: Upon City approval of the design development documents and opinion
of probable construction costs, SRF will prepare, as directed, the
necessary drawings and technical specifications to construct the civil
engineering and landscape.architectural elements of the project and
prepare a final estimate of construction cost.
As part of final design, SRF will:
1. Prepare construction plans that designate project demolition,
grading and drainage on site.
2. Prepare plans that designate layout and design of all Phase One
improvements including: utility provisions, trail connections,
vegetation establishment,parking lots and entry monumentation.
3. Prepare plans for the site bringing public utilities on to the park •
property. Specifically, storm and sanitary sewers, and water and
electrical lines will be provided in accordance with City
guidelines.
4. Prepare electrical and lighting plans and schematic wiring and
control plans.
5. Prepare details of construction with information required for
proper construction, installation and finishing of project
components.
6. Provide specifications utilizing City of Eden Prairie conventions
and standards for special provisions, general requirements and
bidding documents.
7. Prepare final estimate of probable construction cost for the site"
development elements of the project to include unit costs in
current-year construction dollars.
Deliverable: Construction document: Plans, specifications and estimates of
construction cost for Contractor bidding.
Meetings: •
Two (2)review meetings with City staff.
Purgatory Creek Recreation Area Park Improvements Page 5
City of Eden Prairie
TASK 4: BIDDING AND AWARD OF CONSTRUCTION
Objective: To assist in providing services and supplementary information for
Contractor bidding.
Description: The Consultant will assist the City during the bidding process with the
following support:
1. The printing and distribution of plans, specifications and bidding
documents (up to 15 sets).
2. Attending and conducting a pre-bidders meeting for potential
bidders,if desired.
3. Addressing inquiries for prospective bidders.
4. Assist City staff evaluating bids and making recommendations
regarding award.
Client Responsibility:
1. Host bid opening.
2. Assistance in reviewing bids and making recommendation.
CITY COUNCIL AGENDA DATE:
SECTION: Consent Calendar November 6,2001
SERVICE AREA: ITEM DESCRIPTION: ITEM NO.
Community Development Amended Project Management Agreement—
&Financial Services: Summit Place (formally Eden Shores) Senior
Don Uram Housing Project t `
David Linda-hi
Requested Action
Move to: Adopt Resolution authorizing amendment of Project Management Agreement for Summit
Place senior housing development.
Synopsis
The Project Management Agreement outlines the obligations of the developer relating to rent
restrictions and calculations,Tax Increment repayment,as well as various other terms. The project was
approved in 1999 and was expected to be completed by December of 2001. The developer is trying to
secure HUD financing for the project and is expected to have a commitment by the end of November.
The main changes to the Agreement include:
• Number of affordable units will increase from 39 to 43.
• TIF contribution will increase slightly from$4,625,000 to $4,682,686 over fifteen years.
• The project completion date has changed from December 2001 to October 31,2003.
Background
Summit Place is a 320 unit senior rental project located at Flying Cloud Drive and Fountain Place Road
immediately south of the Eden Prairie Center.The project will include a choice of housing for seniors,
including: townhomes,independent living units,assisted living units,dementia units,and special care
units. The developer is requesting Tax Increment Financing(TIF)from the City to reduce rents on 43
independent living units and to help offset high land acquisition costs. The units will be affordable to
seniors with incomes below 50% of the median income for the metro area. •
Attachments
Resolution
t
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MHNNESOTA
RESOLUTION NO.2001-165
RESOLUTION AUTHORIZING AMENDMENT OF PROJECT MANAGEMENT
AGREEMENT FOR SUMMIT PLACE APARTMENTS
(FORMERLY EDEN SHORES)
WHEREAS, the City of Eden Prairie entered into that certain Project Management
Agreement (Agreement) dated November 22, 1999 with SC Minnesota Properties, LLC relating
to the Eden Shores development,now referred to as Summit Place; and
WHEREAS,it is necessary to amend the Agreement in its entirety.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EDEN PRAIRIE, that the Amended Project Management Agreement is
hereby approved. The Mayor and City Manager are hereby authorized to execute the Amended
Project Management Agreement.
ADOPTED by the Eden Prairie City Council on November 6, 2001.
Jean L. Harris,Mayor
(Seal)
ATTEST:
•
Kathleen Porta, City Clerk
CITY COUNCIL AGENDA
DATE: 11/06/01
SECTION: Consent Agenda
SERVICE AREA/DIVISION: ITEM DESCRIPTION:
Financial Services Resolution Changing the Public Hearing ITEM NO.:
Date To December 18, 2001, for Approval
Donald R.Uram of an Amendment to RedevelopmentTL ' 0 '
Project Area No. 5 and Tax Increment
Financing District No. 13 (EP Center)
Requested Action
Move to:
Adopt Resolution Changing the Public Hearing Date To December 18, 2001, For
Approval Of An Amended Redevelopment Plan For Redevelopment Project Area No. 5
And Amendment of the Tax Increment Financing Plan For Tax Increment Financing
District No. 13
Background Information:
At the October 16 City Council meeting, a resolution was passed scheduling a public hearing on
the proposed TIF Amendment for the Eden Prairie Center at the December 4 meeting. To allow
time for the City's financial advisor (Springsted, Inc.) and staff to complete the necessary fiscal
analysis and to satisfy public notice requirements, it is necessary to reschedule the public hearing
for December 18.
Attachment
Resolution
1
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.2001-
A RESOLUTION CHANGING THE PUBLIC HEARING DATE TO DECEMBER 18,2001,
FOR APPROVAL OF AN AMENDED REDEVELOPMENT PLAN FOR
REDEVELOPMENT PROJECT AREA NO. 5 AND AMENDMENT OF THE TAX
INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.
13
WHEREAS, the City Council of the City Eden Prairie adopted Resolution No.2001-158
setting the public hearing date for December 4,2001,at the October 16,2001,Council Meeting;and
WHEREAS,it is necessary to change the public hearing date to December 18, 2001.
BE IT RESOLVED by the City Council of the City of Eden Prairie,Minnesota that a public
hearing is hereby scheduled to be held on the amended Redevelopment Plan for Redevelopment
project Area No.5,and the amended Tax Increment Financing for Tax Increment District No. 13,at
7:00 p.m. on December 18, 2001, in the Council Chambers of the Eden Prairie City Center, 8080
Mitchell Road,Eden Prairie,Minnesota. The City Clerk is hereby authorized and directed to cause
notice of such public hearing in substantially the form of Exhibit A hereto to be published in the
official newspaper of the City not less than 10 days prior to the date of the hearing, and to provide
the information required by Minnesota Statutes, Section 469.175, subdivision 2 to the appropriate
governmental bodies.
ADOPTED by the City Council on November 6,2001.
Jean L.Harris,Mayor
ATTEST:
•
Kathleen A. Porta, City Clerk
EXHIBIT A
NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF
EDEN PRAIRIE,MINNESOTA ON APPROVAL OF AN AMENDED
REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT AREA NO. 5 AND ON
APPROVAL OF AN AMENDED TAX INCREMENT FINANCING PLAN FOR TAX
INCREMENT FINANCING DISTRICT NO. 13
NOTICE IS HEREBY GIVEN that City Council of the City of Eden Prairie will hold a
public hearing on approval of an amended Redevelopment Plan for Redevelopment Project Area No.
5, and an amended Tax Increment Financing for Tax Increment District No. 13 at 7:00 p.m. on
Tuesday, December 18, 2001, in the City Council Chambers, 8080 Mitchell Road, Eden Prairie,
Minnesota.
The amended Redevelopment Plan for Redevelopment Project Area No.5,and the amended
Tax Increment Financing for Tax Increment District No. 13, provide for the financing with tax
increment revenue generated by the Financing District established by the Financing Plan of certain
public redevelopment costs to be incurred by the HRA or the City in connection with carrying out the
Project Plan for the Project Area.
All who wish to be heard as to the amended Redevelopment Plan for Redevelopment Project
Area No. 5, and the amended Tax Increment Financing for Tax Increment District No. 13, will be
given an opportunity to express their views at the time of the public hearing or may file written
comments with the Finance Director prior to the public hearing.
City Clerk
3
CITY COUNCIL AGENDA
DATE: 11/06/01
SECTION: Public Hearings
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development
Donald R.Uram BFI Transfer Station Addition YI a A .
Michael D.Franzen
Requested Action
Move to:
• Close the Public Hearing; and
• Adopt the Resolution for PUD Concept Review on 24.32 acres; and
• Direct Staff to prepare a Developer's Agreement incorporating Commission and Staff
recommendations (and Council conditions).
Synopsis
BFI is requesting two actions by the City.
• PUD Amendment for a 6,000 square foot addition to an existing building for use as a
Municipal Solid Waste Transfer Facility.
The existing property is currently used for the central district office,maintenance, and
parking for waste collection vehicles.
• PUD Amendment and rezoning to allow for outdoor storage of equipment and
containers.
There is outdoor storage of equipment and containers on the property. It is being moved to
the south to allow for better internal maneuvering of vehicles.
The Community Planning Board voted 7-0 to recommend approval of the project to the City •
Council at the October 8, 2001 meeting subject to providing a tree inventory of historic trees on
the BFI site.
Background Information:
The attached memo from Leslie Stowing,Environmental Coordinator, outlines the operating
conditions for the transfer station. These conditions are based on permitting conditions of the
Pollution Control Agency, ordinance's from other communities, and practical experience with a
transfer station previously located on Crosstown Highway and Indian Chief Road. (The current
bus garage for Southwest Metro)
•
The existing berm will be extended to screen the outdoor storage area. The berm will also
provide screening from the Lookout Pork Wayside south of the property. There is an existing
tree line of historic trees along the common boundary of the Lookout Park Wayside, and the
proposed outdoor storage area. The free inventory,verified by the City Forester,indicates that
all historic trees ore located on the Overlook Park Wayside.
The proposed berm is located to the northeast of the parking plan for the Lookout Park Wayside.
City sewer and water is located at Pioneer Trail and Highway 212. An improvement project is
needed to bring utilities to this property. No building permit until the contract for
improvements has been approved by the City Council..
Attachments
1. Resolution for PUD Concept Review
2. Staff Report dated October 5, 2001
3. Memo from Leslie Stowing, dated October 9, 2001
4. Community Planning Board Minutes dated October 8, 2001
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BFI TRANSFER STATION ADDITION
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,M NNESOTA
RESOLUTION NO. 2001-
A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT
CONCEPT OF BFI TRANSFER STATION ADDITION
FOR BFI
WHEREAS,the City of Eden Prairie has by virtue of City Code provided for the Planned
Unit Development (PUD) Concept of certain areas located within the City; and
WHEREAS, the Community Planning Board did conduct a public hearing on BFI Transfer
Station Addition PUD Concept by BFI and considered their request for approval for development
(and waivers) and recommended approval of the requests to the City Council; and
WHEREAS,the City Council did consider the request on November 6, 2001.
NOW,THEREFORE,BE IT RESOLVED by the City Council of Eden Prairie,Minnesota,
as follows:
1. BFI Addition,being in Hennepin County,Minnesota,legally described as outlined in
Exhibit A, is attached hereto and made a part hereof.
2. That the City Council does grant PUD Concept approval as outlined in the plans
dated October 24, 2001.
3. That the PUD Concept meets the recommendations of the Community Planning
Board dated October 8, 2001.
ADOPTED by the City Council of the City of Eden Prairie this 6th day of November,2001.
Jean L.Harris,Mayor
ATTEST:
Kathleen A. Porta, City Clerk
IPROP PROPERTY UtSLt<I1 UUri -.t-Aec�.cz o i~" _ _� i'=
Those:pans of the following described-properties; -.r` -< ._ '" `_�:",'
,I neV?pai�kc�-ftaay5aat�+emt Quarter•of the.-9oat`rHes#,Quvctewf Section--27, Towrnfn� f E6;'•Rartge-�2'r{ienriep: -•n - .----:.::_- r-.�•--y-•r•.
}County, Minnesota. which lies southerly of the southeasterly right of way line of U.S. Highway No. 1.69.
{ •
'!And
i3fhat part of the Northeast Quarter of the Southwest Quarter of said Section 27 which lies southerly of said -
southeasterly right of way line of U.S. Highway No. 169.
'Arid '
Matpart of the Northwest Quarter of the Southeast Quarter of said Section 27 lying south of the north 3/16 of
;said Southeast Quarter which lies westerly of a line described as beginning at a point on the south line of said
IF orthwest Quarter of the Southeast Quarter of Section 27 distant 676.50 feet east of the-southwest corner of
aid Northwest Quarter of the Southeast Quarter, thence northerly to a point on the north line of the
ortheast Quarter of said Section 27 distant 280.50 feet east of the northwest corner of said Northeast
uarter of Section 27 and said line there terminating.
rriId
e Southwest Quarter of the Southeast Quarter of said Section 27. •`•
•Lyingkeasterly and southerly of a line described as commencing at the southwest corner of said Southwest Quarter,ef,Sectlon • .
27; Vence northerly, along the west line of said Southwest Quarter of Section 27, a distance of 471.1 feet; thence:•';-
Inortheasterly deflecting to the right 87 degrees 06 minutes 00 seconds a distance of 508.20 feet; thence northeastefiyr:as }. -
distance of 56`k;130'feet along a tangential curve concave to the northwest having a radius of 1432.70 feet thence,.; ., `j • :,r: ,
sn•,tfreasterly, radial to said curve, a distance of 60.00•feet thence northeasterly a distance of 210.00 feet, alongra 'urvs ••': • •-
cc'cintric with said curve; thence southeasterly, radial to said curve, a distance of 172.00 feet thence easterly deflec in „tg.. -.,'"
the left 52•degrees.•I.0 minutes 00 seconds d distance of 347.00 feet to a point hereinafter referred to as "Point:fXt'::`-i fhe#ttr_e::.'•''' :: k;.: :•::.
sout'erly deflecting'to'the right 90 degrees 00 minutes 00 seconds a distance of 240.00 feet to a point hereinafterxefeareef:' :>,:!",.: Y>_?:.Ya i- nl:, .: _
to:•a: "Point Y"; thence westerly deflecting to the right 90 degrees 00 minutes 00 seconds to the west line of said; ;. ' :' .'.3:;;�_- :;.;:t ti:i.z:-fit• :`
Southeast Quarter of the Southwest Quarter of Section 27, being the point of beginning of the line to be described '�ttig`yc . ; :•E•.V. a ;,;;.:y;-, ;"=•= -
" u "Point
rr y>:r .
returning, along the last described course, to said Point Y , thence northerly to said Point X; thence northweste6[yr::: ;;:::: ;-%•'';:.'. r e. :r7-:a:-
deflecting to the left 21 degrees 16 minutes 00 seconds a distance of 442.5, mare.or less, to said southeasterly•right di ':i,:_F=:;` >::.:::•;;.;•
way'Clne of U.S. Highway No. 169; thence northeasterly, along sold southeasterly right of way line of U.S, Highway No:'I69 =a:•.i",:..'F.,";:;:_ :„_??:d,•, ,.
dista ce of 944.23 feet to a line hereinafter described as "Line A"; thence southeaster) along said "Line A", to a line ``"'▪ ""...f ='"`'r"`i'```
hereafter described as."Line B"; thence northeasterly easterly, southeasterly and northerly, along said "Line B", to'the ;•' n§;-
;,:,vim-;e.,•:,
south line of said north 3/16 of the Southeast Quarter of Section 27 and said line there terminating. sFm.., ;A1_:::.
"Line4A" is described as commencing•at a point on the south line of the Northwest Quarter of the Southeast Quarter,rif said. ::..1, _' •:.'.•^"• :` ..e"
•Section.27 distant 676.50 feet east of the'southwest corner of said Northwest Quarter of the Southeast Quarter of Se_ettan.
27; :.hence northerly a distance of 1537,79 feet,.more oc Jess, along a line which; if extended, would intersect the north,-Jing:. •
of the Northeast;.Quarter of said Section 27 at a point 280.50'feet.:east of the northwest corner of said Northeast Quartet;;.; •-:
of Suction 27, to-,:said centerline of U. S. Highway Number 169 as•laid-:out.land traveled; thence South 41 degrees 10 -• a-:•�:'s.
minulps 00 seconds West, assumed bearing, along.sold centerline of U.S. -Highway;No<:J.69.as laid out and traveled, a ,:'•a '" "�':_
Idista{.ce•of 1588.20 feet to the.point of beginning said "Line A"; thence South•55•"degrees;,gl4. iu,u.tes•00 seconds•Egst;.a: . •'•'f"- 1;i 7 .
, distance of 457:4if•>.teet�,tlsence•South 64 degrees 25 minutes 00 seconds East a distance'•of`=k'SG °=':ifeet; thence South,5.F '•:« %-••
•-' de re-es 54 minutes•00' seeoddegge a;:d(stgg e.,of;582.00 feet thence North 26 degrees 39 minutes 00••seconds East.a: •,
dl tance of 386.06 feet; thence easterly tg':therveinf;o Ycommencement and said Line A" there terminating. • • •
UfnediB" is described as commencing.et the southeast cornergof said Southeast•••Quarter•of the Southwest`•Q0aoer<of•Sectio ;.,•• , : ` •
27 thence South 89 degrees.39 minutes 57 seconds'West, assumed bearing, along the soutt�n Jleiw;,,Qllag f1.Southeyst;. ;iiFfne-..t:::;..--••: _;::id. - `•
j of the Southwest Quaetea,••ai•distance of 104.56 feet to the point of beginning of "Line B' to be describedr=thenee:�.i loam :�^Y '" 3:*fA" i
degrees 49'minutes 47 seconds-West a distance of 179.81 feet to the hereinafter described "Line C"; thence North 28 -`'i-` `" :�. .,-;-:', < ''
degrees.55 minutes 39 seconds East, along said "Line C", a distance of 110.07 feet to an angle point in said "Line C'; '�''-.R �,,".• .. •
L. snoeg
North 61 degrees 04 minutes 21 seconds West, along said "Line C", a distance of 97.16 feet; thence North 10 -
'^'`` t e,�xtk-e 47 minutes 28 seconds West a distance of 70.92 feet; thence••Norttr?'�•.deg. es•.39-minutes 53••seceads•-East a
:.distance of 365.59 feet thence North 24 degrees 38:•;minotesa':It8Tmeseid§t,'g_s.` �n'Sils;)9ifce3±,at..M, f 'sf9a40o;tb ; silnt•�a.<:.:••••_ -, ^. ••" ;;_,;:s. • ';
begi nin of said "Line B'; thence North 32 degrees 27 minuted.49i seconds,East a diat:anc ei 2 1;;?ft'et;� )?. Ji'.';:%% �i'` 4� ;?;`' 4r•6=:"R,.
^ hence:Mort `
78;d�grees:•54 minufes 10 seconds East a distance of 41.35 feet thence South 54 degrees 3g'minufes"30"accands,•15aa,�'aws,�j„�- •;•._•_w„,:-�;,•. ..; �a:•:..�
dlstatrce of 22.1,02 feet; thence North 62 degrees 29 minutes 47 seconds East a distance of 29.t4 feet thence:•North'0'-,;%'':.,„'•::^:;'':'•-':;;"=_, `."'' j ••
•
Idegrees 20 minutes 57 seconds West a distance of 860.92 feet to the south line of said north 3/16 of the Southeast : • •'
Qyaer of Section 27 and sold "Line 8" there terminating. "'•-
"Liiief C" is described as commencing.at said southeast corner of the Southeast Quarter of the Southwest Quarter of Section. ='y. . •
`^;..'' 2Vitience South•89:degrees 39 minutes 57 seconds West, along said south line of the Southeast Quarter of the Southwest:•. ••:: • w^ `.
Que•Oer, a distance:of:222:1'3 feet; thence North 0 degrees 20 minutes 03 seconds West a distance of 58.•14-feet':io.kth.e:,., '.r.::=:'�' • --;:x
peir :of beginning of "Line•C" to be described; thence North 28 degrees 55 minutes 39 seconds East a distance::riffr;2:4A•,c1t'l3:f,. ': . .::•`';'-;`,,r`
feet thence North 61 degrees 04 minutes 21 seconds West a distance of 317.62 feet and said "Line C" there•terrrilnatfng'. • -. -;4".•;-
I =Tityty;part of Section.27, Township 116, Range 22 West of the 5th Principal Meridian described as follows: Commencing at .: =it-.7 : A,{•••• •-
:a;point in the:East;`'line•of the:West 5/8•of the'North 1/2 of the Southeast Quarter distant 495 feet'Sotith:from the • ,_
'Nar..t'l lost coraer.•;of•spid'West 5' 8 of the'North ! 2 of the Southeast Quarter; thence South to the'Southeast.coaxer of '..��.• *.:-•• ••
' salstidlest•5/8''of:'the•:North f/2 of-the Southeast;Quarter; thence West to•a point on the South line of said TWesk:fs•of•' ::1c :�•• ;: �'.r•
Ithe`r"lgorth• 1•/2•of:the Southeast Quarter 676:50•feet;East of the Southwest corner of said West 5/8 of the;.North:;1:f2 of - �?; °'s-';',.•.
the,8outheast'Quarter; thence-'Northerly to on Intersection with a line parallel with and 495 feet South'from•the:;North line " " ``::
of'i "' Southeast:Quarter along.a line which if extended mould intersect the North'line of the Northeast Quarter'distant • >r;. • :%r"
tkle 9 ;r;;:s:_
280: 0 feet East'from the'Northwest corner thereof; 'thence East to the point of beginning. - .:,:. ,. •
.din - 4-• ,: _ ;;•.
E •
ti . >.
The:�Jast Three-Quarters (E 3/4) of the South Half (S 1/2) of the Northeast Quarter.(NE 1/4) of the Southeast Quarter " "^ '
(SE::C/4)•of Section 27, Township 116 North, Range 22 West, according to the United States Government Survey thereof. F,
1 And" : %-
' ie.Souttheast Quarter of the Southeast Quarter of Section 27, Township 1 16, Range 22 • '''
• And: --:
'�9:h i ppr:of•Government Lot I, Section 34, Township 116. Range 22, Hennepin County;.Minnesota;lying northeasterly:=of;a:. ' -•: ::, .<-.:"•`
I ._=:Jine4 raven•-from a point on the north'line of said Government Lot I, distant 100:00''feet:westerly'of"the,northeast cgrne_stf"•',• _ ' `,:r
=safd:'Glsvemment'Lot I to a paint on the east line. of said Government Lot I, distant-50:00 feet southerly of said northeast •"▪ '
comer.'_ai'Government Lot I. 5 -_-••_'�•
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t 1
STAFF REPORT
TO: Community Planning Board
FROM: Michael D.Franzen, City Planner
DATE: October 5, 2001
SUBJECT: BFI Transfer Station Addition
APPLICANT/
OWNER: BFI
LOCATION: 9813 Flying Cloud Drive
REQUEST:
1. PUD Concept Amendment on 24.32 acres
2. PUD District Review on 24.32 acres
3. Zoning District Amendment within the I-2 Zoning District on 22 acres
4. Rezoning from Rural to I-2 Park on 2.32 acres
5. Site Plan Review on 24.32 acres
Location Map
BFI .
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-3-
Staff Report—BFI Transfer Station Addition
October 5,2001
BACKGROUND
The site is zoned Industrial. A solid waste transfer station is a permitted use.
DEVELOPMENT REQUEST
BFI is requesting two actions by the City.
• PUD Amendment for a 6,000 square foot addition to an existing building for use as a
Municipal Solid Waste Transfer Facility.
The existing property is currently used for the central district office, maintenance, and
parking for waste collection vehicles.
• PUD Amendment and rezoning to allow for outdoor storage of equipment and
containers.
There is outdoor storage of equipment and containers on the property. It is being moved to
the south to allow for better internal maneuvering of vehicles.
The existing berm will be extended to screen the outdoor storage area. The berm will also
provide screening from the Lookout Park Wayside south of the property. There is an existing
tree line of historic trees along the common boundary of the Lookout Park Wayside, and the
proposed outdoor storage area. A tree inventory is needed. If it is determined that some or
all of the historic trees are on the BFI site,then the site plan and screening plan will have to
be adjusted to save the trees and maintain the proposed screening berm.
SITE PLAN
The proposed building meets the required setbacks.
The plan meets the required parking.
LANDSCAPE PLAN
The caliper inch requirement is 19 inches. The plan meets this requirement. The proposed berm
screens the outdoor storage area.
DRAINAGE
1
Staff Report—BEE Transfer Station Addition
October 5,2001
Stormwater will drain to existing ponds on the closed landfill site.
UTILITIES
City sewer and water is located at Pioneer Trail and Highway 212. An improvement project is
needed to bring utilities to this property. No building permit can be issued until sewer and water
is extended to serve this site.
OPERATIONAL REQUIREMENTS
The attached memo from Leslie Stovring Environmental Coordinator outlines the operating
conditions for the transfer station. These conditions are based on permitting conditions of the
Pollution Control Agency, ordinance's from other communities, and practical experience with a
transfer station previously located on Crosstown Highway and Indian Chief Road. (The current bus
garage for Southwest Metro)
CONCLUSION
The Board should discuss the following questions, as part of the review of the PUD amendment to
allow a transfer station and to relocate the outdoor storage area
1. Is the proposed PUD amendment to allow a transfer station and relocation of outdoor storage
area compatible with the existing use of the property?
2. Is the proposed PUD amendment to allow a transfer station and relocation of outdoor storage
area compatible with the surrounding land uses?
3. Noxious emissions, noise, debris, and pests are potential impacts that require mitigation. Is the
proposed operating and management conditions attached to this report adequate enough to
minimize the potential environmental impacts to the surrounding area and the City?
STAFF RECOMMENDATION
Alternative One
The Community Planning Board could recommend approval of the following:
• PUD Concept Amendment on 24.32 acres
• PUD District Review on 24.32 acres
• Zoning District Amendment within the I-2 Zoning District on 22 acres
• Rezoning from Rural to I-2 Park on 2.32 acres
• Site Plan Review on 24.32 acres
9
Staff Report—BFI Transfer Station Addition
October 5,2001
This approval is subject to the recommendations of this Staff Report,the plans dated July 27th and
October 5, 2001, and the following:
1. Prior to review by the City Council,the proponent shall:
A. Submit a detailed tree inventory of historic trees along the south property line.
2. Prior to Building permit issuance, the proponent shall:
A. Meet with the Fire Marshal to go over fire code requirements.
B. Submit samples of exterior building materials for review.
C. Submit a landscaping and tree replacement bond for review.
3. No building permit shall be issued until sewer and water is available to the property and
building.
Alternative Two
The Community Planning Board could recommend denial of the project based on the following
since the transfer station is inconsistent with the approved PUD and the impacts of noxious
emissions, noise, debris, and pests are not mitigated.
X
10
0
Memorandum
Eden Prairie
To: Mayor and City Council
From: Leslie A. Stovring,Environmental Coordinator
Eugene Dietz,Director of Public Works Services
Through: Carl Jhllie,City Manager
Date: October 9,2001
Re: BFI Transfer Station
The BFI Transfer Station has a number of environmental issues that should be addressed in the
Developer's Agreement to ensure effective and responsible management of the facility.
Following is a list of items that should be considered for inclusion in the Developer's
Agreement.
Municipal Solid Waste(MSW) Throughput
• Maximum daily tons per day (TPD) of municipal solid waste (MSW) that will be allowed—
this shall be in accordance with the Minnesota Office of Environmental Assistance (OEA)
"Findings of Fact" dated September 6, 2001. The final maximum after 2006 will be 500
TPD with an average of 317 TPD.
• Maximum tons per year (TPY) of MSW that will be allowed — this shall also be in
accordance with the OEA "Findings of Fact" dated September 6, 2001. The final maximum
after 2006 will be 99,000 TPY.
• Maximum number of trucks (by type) per day that will be allowed - 100 refuse collection
trucks and 22 transfer trucks.
• Maximum number of containers to be stored on site.
Municipal Solid Waste(MSW)Handling
• Hours of truck operation entering and leaving the transfer station shall be limited to 4 a.m. to
7 p.m. Monday through Saturday.
• All stacking of trucks and other equipment shall occur on-site and off public right(s)-of-way.
• No loading, unloading, tipping, or cleaning of vehicles, trailers, equipment or containers that
have been used for transfer or storage of MSW should occur outside of the enclosed Transfer
Station building.
• A designated route should be established for all trucks and equipment destined to or away
from the Transfer Station to or from the MSW disposal facility. A map showing the
proposed route and an alternate route for use during emergencies or inclement weather
should be included.
• On-site storage of hazardous waste materials inadvertently collected from the MSW routes
should be prohibited. The procedure for immediate removal from the site of any hazardous
waste inadvertently collected should be included.
I l
BFI Transfer Station
October 2,2001
Page 2 of 2
• Overnight storage should be limited to indoor storage only. The maximum number of refuse
collection or transfer trucks allowed to remain on-site for overnight storage should be limited
to two (2) collection and/or transfer trucks. Storage should be limited to a maximum of 24
hours.
Leachate/Liquid Wastes
• All liquids generated, spilled or dropped(i.e. snow or slush dropping off the truck)within the
Transfer Station should be directed to an interior drain and disposed of in the sanitary sewer
or pumped for disposal, as allowed by chemical composition.
• Daily cleaning and monitoring of the drain located within the Transfer Station should be
conducted to prevent clogging of the drain and allow free drainage of all liquid wastes.
• Testing of the leachate and liquid wastes should be conducted at a minimum weekly.
Guidelines on how the liquids will be handled based on the results of the sampling should be
included. This would include contingency plans for disposal of those below or exceeding the
limits established for use of the sanitary sewer.
Noxious Emissions/Noise Generation/Nuisance Control
The emission of noxious matters and generation of noise should be controlled so that no
concentration of such noise or matter, at or beyond the lot line,will be detrimental to or endanger
the public health, safety, comfort or general welfare or cause damage to property. Noxious
matter includes, but is not limited to, gases, vapors, odor, dusts, fumes, mists, or any
combination thereof, generated by the Transfer Station operations, including vehicular
operations. The Development Application should contain procedures for controlling, limiting
and monitoring these types of matters or emissions.
Transfer station grounds and the fenceline should be inspected for windblown litter and debris
daily. Cleanup of debris should occur no less than once weekly, as needed. This should include
the interior grounds as well as the frontage for Flying Cloud Drive(Hwy 212).
A Pest Control Plan for nuisance species, such as rats and mice, should be developed. The Pest
Control Plan should include a requirement to contract with a licensed pest control operator for
regular service.
Reporting Requirements
Annual Reports must be submitted on or before January 31 for the previous calendar year. The
Development Application must include a description of all activities to be monitored and
included within the Annual Report. Items to be evaluated in the Annual Report should include,
at a minimum:
• MSW throughput,
• MSW handling,
• Leachate/liquid waste testing results,
• Noxious emission monitoring results,
• Noise monitoring results,
• Litter control,
• Pest control, and
• Complaints received and the actions taken to address these issues.
a
Community Planning Board Minutes
October 8,2001
Page 5
V. PUBLIC HEARINGS
A. BFI ADDITION by BFI. Request for PUD Concept Amendment on 24.32 acres,
PUD District Review on 24.32 acres, Zoning District Amendment within the I-2
Zoning District on 22 acres,Rezoning from Rural to I-2 Park on 2.32 acres, and
Site Plan Review on 24.32 acres. Location: 9813 Flying Cloud Drive.
David Weidenfeller, General Manager,BFI noted their intent to construct a transfer
station; it is necessary in the marketplace. Longer trucks with more access can make
long hauls; smaller route trucks can come to the station for transfer instead of tying
up traffic. Waste will be put into an enclosed building and loaded onto semis. They
won't be storing waste-it will be tipped on the floor. Ventilation systems for dust
and odor control will be in place. None of the waste will sit overnight. Rodents and
pests should not be an issue. A picture shows the before/after 6,000 square foot
addition to the northwest corner of the building. The existing berm will be extended
along the side where Lookout Park will be. The application has been submitted to
the MPCA and Office of Minnesota Environmental Assistance for approval.
Hennepin County has a copy of the application and will review after review by the
City of Eden Prairie.Adjoining property owners have been informed. BFI held an
open house so neighbors could have questions answered. They did not receive any
negative feedback
Franzen stated there are two decisions; one is the amendment of the PUD for the
transfer station. The second part has to do with operating conditions. Leslie
Stovring can answer these questions based on ordinances and staff review.
Southwest Metro bus station had complaints because of manufacturing,hours of
Reuter had no complaints because of manufacturing,hours of operation, a nd
nearness to residential. There is no residential nearby. The property is guided
industrial. There was a question of how it would be best screened. They need
clarification on the location of trees,whether they will be on MAC or BFI property.
Significant trees should remain Staff recommends approval subject to the
conditions in the staff report, including the memo from Leslie Stovring.
Corneille inquired about the compliance reporting requirements.
Franzen stated this was one of the conditions in the memo and staff report.
Stovring said this was fairly standard; she researched the issue with other cities with
transfer stations. Most require annual reports. One correction from the memo would
be the hours of operation would be 4 a.m. to 7 p.m. and 7 p.m. to 9 p.m. ,the
facility would remain open for onsite cleaning only. The key factor is no overnight
storage. Also,there is an alternate route in case the main route is blocked.
Stoelting asked for clarification on how the transfer station works.
13
Community Planning Board Minutes
October 8,2001
Page 6
Weidenfeller showed the plans for the transfer station. The west side of the building
has overhead doors. Smaller refuse trucks dump onto the floor. Trash is then loaded
from the bay into a waiting semi trailer which is filled, tarped, and driven to a
landfill.
Nelson asked whether this would include garbage from surrounding communities.
Weidenfeller said it would include Eden Prairie and some other cities in the
southwest metro.
Nelson asked what BFI would do if the project were denied.
Weidenfeller said they would have to continue to operate as they are.
Nelson inquired about how many semis per day would be entering and leaving.
Weidenfeller said 22 per day maximum; normally 16.
Nelson asked about the anticipated route; it should be an approved route.
Weidenfeller stated generally 212 to 394; the alternate would be in case of
construction on 212—this would be Pioneer Trail to 169.
Nelson inquired about the sight line from road. It states there is an 8 foot berm from
the road.
Franzen said the sight line was measured beginning at 4.5 feet above pavement.
Sodt said the berm was an improvement over the fence. He asked whether BFI
would meet conditions outlined in the memo from Stovring.
Weidenfeller said he worked closely with her to come up with the conditions. Part
of the application process with the state is these guidelines.
Seymour inquired about the traffic max and whether it was 22 trips or semis.
Weidenfeller stated it referred to 22 loaded semis.
Seymour asked whether this station would mean more smaller trucks coming in.
Weidenfeller said no; it would be the same trucks that are there now.
Stock asked what they were currently doing now with the smaller trucks.
141
CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Public Hearing
SERVICE AREA/DIVISION: ITEM DESCRIPTION:Vacation 01-01 ITEM NO.:
Engineering Services Vacation of Right-of-Way for part of Eden
David Olson Road(segment adjacent to Redstone Grill, 8000
Eugene A.Dietz Eden Road)
Requested Action
Move to:
1. Close the public hearing and
2. Adopt the resolution vacating right-of-way for part of Eden Road located
adjacent to 8000 Eden Road.
Synopsis
The property owner has requested this vacation to ensure the northerly right-of-way line of Eden
Road, which is replatted with Idlewild 2nd Addition (Redstone American Grill), "does not
propose to be a threat of a gap,overlap or question of clear title in the future".
Background Information
An adjacent segment of Eden Road(formerly Co.Rd 2)was vacated in 1978 concurrent with the
reconstruction of TH 169/212 and the realignment of Eden Road. The segment now requested
for vacation is the conclusion of the 1978 Eden Road realignment.
Attachments
Vacation drawing
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.
VACATION OF RIGHT-OF-WAY
FOR PART OF EDEN ROAD
Vacation 01-01
WHEREAS,the City of Eden Prairie has certain right-of-way described as follows:
The part of the following described parcel(Eden Road)lying Westerly of Line"A"and its Southerly
extension and Southerly of Line`B"and its Easterly and Westerly extension. Lines"A"and`B"are
described below:
All of that part of the West Half of the Northeast Quarter of Section 14, Township 116, North
Range 22, West of the 5th Principal Meridian lying Easterly of the Easterly line of Tract B,
Registered Land Survey No. 895, and lying Northerly of the center line of County Road No. 2
(now known as Eden Road, a part of which was vacated by Resolution No. 78-189, filed as
Document No. 1428338).
•
Line "A": Commencing at the Northeast corner of said Registered Land Survey No. 895; thence
South 89°53'45"East,bearing assumed,along the Easterly extension of the Northerly line of said
Registered Land Survey No. 895, a distance of 75.22 feet to the point of beginning of the line to
be described; thence South 15°30'00" East, a distance of 445.05 feet to the center line of said
County Road Number 2(now vacated)and there terminating.
Line `B": Commencing at said Northeast corner of Registered Land Survey No. 895; thence
South 5°09'26"East, along the Easterly line of said Registered Lane Survey No. 895, a distance
of 467.68 feet to the point of beginning of the line to be described; thence North 68°08'19"East,
a distance of 157.38 feet to the intersection of said Line"A"and there terminating.
WHEREAS,a public hearing was held on November 6,2001 after due notice was given to affected property
owners and published in accordance with M.S.A.412.851;
WHEREAS, it has been determined that the said right-of-way is not necessary and has no interest to the
public,therefore can be vacated. .
NOW,THEREFORE,BE IT RESOLVED by the Eden Prairie City Council as follows:
1. Said right-of-way as above described is hereby vacated.
2. The City Clerk shall prepare a notice of completion of proceedings in accordance with
M.S.A.412.851.
ADOPTED by the Eden Prairie City Council on November 6,2001.
Jean L.Harris,Mayor
Al'I.EST: SEAL
Kathleen A.Porta,City Clerk
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CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Public Hearing
SERVICE AREAIDIVISION: ITEM DESCRIPTION: Vacation 01-02 ITEM NO.:
Engineering Services Vacation of Drainage and Utility Easements in V I •C'
David Olson Idlewild Lake Addition
Eugene A.Dietz
Requested Action
Move to:
1. Close the public hearing and
2. Adopt the resolution vacating Drainage and Utility Easements over Lot 1,
Block 1,Idlewild Lake Addition.
Synopsis
The property owner has requested this vacation to remove underlying easements ensuring clear
title prior to replatting the property.
Background Information
The easement area requested for vacation was dedicated through the plat of Idlewild Lake
Addition. A replat of this property, Idlewild 2nd Addition, was approved on October 6, 2001 and
includes the dedication of replacement easements.
Attachments
Vacation Drawings
i
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,MINNESOTA
RESOLUTION NO.
VACATION OF DRAINAGE AND UTILITY EASEMENTS
IN IDLEWILD LAKE ADDITION
VACATION 01-02
WHEREAS, the City of Eden Prairie has a certain drainage and utility easement described as
follows:
All drainage and utility easements as platted within Lot 1,Block 1,Idlewild Lake Addition as
recorded with the Registrar of Titles,Hennepin County,Minnesota.
The property address is 8000 Eden Road.
WHEREAS, a public hearing was held on November 6,2001, after due notice was given to affected
property owners and published in accordance with M.S.A. 412.851;
WHEREAS, it has been determined that the said drainage and utility easements are not necessary
and have no interest to the public,therefore, should be vacated.
NOW,THEREFORE,BE IT RESOLVED by the Eden Prairie City Council as follows:
1. Said drainage and utility easements as above described is hereby vacated.
2. The City Clerk shall prepare a notice of completion of proceedings in accordance with
M.S.A. 412.851.
ADOPTED by the Eden Prairie City Council on November 6, 2001.
Jean L. Harris,Mayor
ATTEST: SEAL
Kathleen A.Porta, City Clerk
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CITY COUNCIL AGENDA DATE:
November 6,2001
SECTION: Public Hearing
SERVICE AREA/DIVISION: ITEM DESCRIPTION:Vacation 01-10 ITEM NO.:
Engineering Services Vacation of Drainage and Utility Easement in
David Olson the Plat of Extended Stay America ,D
Eugene A.Dietz
Requested Action
•
Move to:
1. Close the public hearing and
2. Adopt the resolution vacating Drainage and Utility Easement in the plat of
Extended Stay America.
Synopsis
The property owner has requested this vacation to remove underlying easements ensuring clear
title prior to replatting the property.
Background Information
The easement area requested for vacation was dedicated through the plat of Extended Stay
America. A replat of this property, Bryant Lake Center 3rd Addition includes the dedication of
replacement easements.
Attachments
Vacation Drawings •
t
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY,M NNESOTA
RESOLUTION NO.
VACATION OF DRAINAGE AND UTILITY EASEMENT
IN THE PLAT OF EXTENDED STAY AMERICA
VACATION 01-10
WHEREAS, the City of Eden Prairie has a certain drainage and utility easement described as
follows:
An easement for drainage and utility purposes over the northerly five feet of Outlot B,
Extended Stay America, except the westerly five feet and the easterly 10 feet, as said
easement is dedicated on said plat of Extended Stay America.
WHEREAS,a public hearing was held on November 6,2001,after due notice was given to affected
property owners and published in accordance with M.S.A.412.851;
WHEREAS, it has been determined that the said drainage and utility easement isre not necessary
and has no interest to the public,therefore, should be vacated.
NOW—THEREFORE-BEE IT-RESOLVED by the-EderrPrairi-e-eityCouncil as follows:
1. Said drainage and utility easement as above described is hereby vacated.
2. The City Clerk shall prepare a notice of completion of proceedings in accordance with
M.S.A. 412.851.
ADOPTED by the Eden Prairie City Council on November 6,2001. •
Jean L.Harris,Mayor
ATTEST: SEAL
Kathleen A.Porta,City Clerk
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CITY COUNCIL AGENDA
DATE:
SECTION: Payment of Claims November 6,2001
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development and Payment of Claims
Financial Services/Don Uram
Requested Action
Move to: Approve the Payment of Claims as submitted(roll call vote)
Synopsis
Checks 104419-104991
Wire Transfers 1142-1153
Background Information
Attachments
City of Eden Prairie
Council Check Summary
11/6/2001
Division Amount
General 542,237
101 Legislative 2,347
102 Legal Counsel 69,975
110 City Clerk 868
111 Customer Service 16,576
112 Human Resources 1,864
113 Communication Services 10,324
114 Benefits&Training 2,556
115 Risk Management 4,893
116 Facilities 9,474
117 City Center 1,540
130 Assessing 182
131 Finance 48
132 Housing Trans Social Service 14,125
133 Community Development -67
135 Information Technology 32,424
136 Wireless Communication 1,799
150 Park Administration 285
151 Park Maintenance 22,770
153 Athletic Programs 4,055
154 Community Center 26,431
156 Youth Programs 2,970
157 Special Events 1,846
158 Senior Center 2,834
159 Recreation Administration 8
160 Adaptive Recreation 195
161 Oak Point Pool 495
162 Arts 268
163 Park Facilities 1,780
180 Police 15,043
183 Civil Defense 63
184 Fire 10,039
185 Animal Control 883
186 Inspections 521
200 Engineering 484
201 Street Maintenance 31,029
202 Street Lighting 51,405
203 Fleet Services 25,230
204 Equipment Revolving 4,941
301 CDBG 8,133
303 Cemetary Operation 1,207
314 Liquor Compliance 749
502 Park Development 7,556
509 CIP Fund 317,887
511 Construction Fund 29,540
601 Prairie Village Liquor 132,597
602 Den Road Liquor 238,142
603 Prairie View Liquor 133,989
701 Water Fund 210,478
702 Sewer Fund 239,327
703 Storm Drainage Fund 42,109
803 Escrow Fund 21,228
806 SAC Agency Fund 90,850
Grand Total 2,388,532
City of Eden Prairie •
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
1142 244 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Services
1143 127,388 WELLS FARGO MINNESOTA N A Federal Taxes Withheld General Fund
1144 22,862 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund
1145 12,836 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund
1146 7,814 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
1147 64,461 MINNESOTA DEPT OF REVENUE Sales Tax Payable Den Road Liquor Store
1149 61,098 PUBLIC EMPLOYEES RETIREMENT Employers PERA General Fund
1150 116,965 WELLS FARGO MINNESOTA N A Federal Taxes Withheld General Fund
1151 22,953 MINNESOTA DEPT OF REVENUE State Taxes Withheld General Fund
1152 12,646 ORCHARD TRUST CO AS TRUSTEE/CU Deferred Compensation General Fund
1153 7,684 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund
104419 2,214 ALL SAINTS BRANDS DISTRIBUTING Beer Prairie Village Liquor Store
104420 165 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie Village Liquor Store
104421 3,029 BELLBOY CORPORATION Liquor Den Road Liquor Store
104422 9,547 DAY DISTRIBUTING Beer Den Road Liquor Store
104423 5,980 EAGLE WINE COMPANY Wine Domestic Den Road Liquor Store
104424 10,154 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store
104425 96 EXTREME BEVERAGE Misc Taxable Prairie Village Liquor Store
104426 332 FAT CHANCE ENTERPRISES Misc Taxable Prairie View Liquor Store
104427 48 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store
104428 210 GRAPE BEGINNINGS Wine Domestic Den Road Liquor Store
104429 9,230 GRIGGS COOPER&CO Liquor Den Road Liquor Store
104430 468 HOHENSTEINS INC Beer Prairie View Liquor Store
104432 27,350 JOHNSON BROTHERS LIQUOR CO Liquor Den Road Liquor Store
104433 2,220 LAKE REGION VENDING Tobacco Products Den Road Liquor Store
104434 8,167 MARK VII Beer Den Road Liquor Store
104435 579 MIDWEST COCA COLA BOTTLING COM Misc Taxable Prairie Village Liquor Store
104436 336 NORTH STAR ICE Misc Taxable Prairie Village Liquor Store
104437 3,672 PAUSTIS&SONS COMPANY Wine Imported Den Road Liquor Store
104438 204 PEPSI COLA COMPANY Misc Taxable Prairie Village Liquor Store
104439 11,506 PHILLIPS WINE AND SPIRITS INC Wine Domestic Den Road Liquor Store
104440 1,099 PINNACLE DISTRIBUTING Operating Supplies Den Road Liquor Store
104441 2,067 PRIOR WINE COMPANY Wine Domestic Prairie Village Liquor Store
104442 12,527 QUALITY WINE&SPIRITS CO Liquor Den Road Liquor Store
104443 10,211 THORPE DISTRIBUTING Beer Den Road Liquor Store
104444 809 WINE COMPANY THE Wine Domestic Den Road Liquor Store
104445 1,929 WINE MERCHANTS INC Wine Imported Prairie View Liquor Store
104446 315 ASPEN WASTE SYSTEMS INC. Waste Disposal Maintenance
104447 310 BURNSVILLE LANDFILL Waste Disposal Park Maintenance
104448 45 DAY-TIMER Office Supplies Youth Programs Administration
104449 94 FRANKLIN COVEY Office Supplies Youth Programs Administration
104450 125 HENNEPIN COUNTY TREASURER Conference Expense In Service Training
104451 101 LASER CONTROL INC Small Tools Park Maintenance
104452 96 LESCO INC Landscape Materials/Supp Storm Drainage
104453 684 LIGHTNING PRINTING Printing Senior Center Program
104454 22 MENARDS Operating Supplies Park Maintenance
104455 284 MID AMERICA FESTIVALS Deposits Escrow
104456 1,746 MIDWEST ASPHALT CORPORATION Patching Asphalt Street Maintenance
104457 2,571 QWEST Telephone Police
104458 30 RADIOSHACK Operating Supplies Police
104459 182 RICHFIELD CITY OF Machinery&Equipment Public Works
104460 444 SCHAD TRACY SIGNS Other Contracted Services Prairie View Liquor Store
104461 102 SCHARBER&SONS Equipment Parts Fleet Services
104462 70 STAR TRIBUNE Misc Non-Taxable Den Road Liquor Store
104463 15 STATE OF MINNESOTA Operating Supplies Fleet Services
104464 200 STATE OF MINNESOTA OFFICE OF A Legal Liquor Compliance
104465 34 TWIN CITIES DMC Deposits Escrow
104466 2,592 UNITED HEALTH GROUP Deposits Escrow
104467 2,298 WORK CONNECTION-BPARK Other Contracted Services Park Maintenance
104468 39 ACCIDENT RECONSTRUCTION JOURNA Dues&Subscriptions Police
104469 20 ALCOHOL&GAMBLING ENFORCEMENT Licenses&Taxes Den Road Liquor Store
104470 263 BACHMANS CREDIT DEPT Landscape Materials/Supp Park Maintenance
104471 310 BOCK FRED Travel Expense Police
3
I
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104472 109 BOGREN ANN Clothing&Uniforms Police
104473 13 BURKE LAUREL Program Fee Senior Center Program
104474 5,761 COMMISSIONER OF TRANSPORTATION Machinery&Equipment Construction Fund
104475 42 CONDIT BARB Lessons&Classes Oak Point Lessons
104476 6 FRIEHE RUTH Program Fee Senior Center Program
104477 160 HANLON STEVE Operating Supplies Fire
104478 3,049 HENNEPIN COUNTY TREASURER-GE Board of Prisoner Police
104479 12 HILTNER MARCY Program Fee Outdoor Center
104480 331 HUMAN SERVICES-EMSOCS Other Contracted Services Park Maintenance
104481 5,453 JOHNSON LAURA Building Materials 2000 Rehab
104482 371 KASZYNSKI BETH Travel Expense In Service Training
104483 10 KHERA PAUL Program Fee Outdoor Center
104484 7 KING MARION Program Fee Senior Center Program
104485 96 KREI MELISSA Clothing&Uniforms Police
104486 76 LIONS TAP Operating Supplies Fire
104487 7 LYNNE MARLENE Program Fee Senior Center Program
104488 50 M.J.O.A. Tuition Reimbursement/School Police
104489 7 MCBROOM MALI Program Fee Outdoor Center
104490 637 MEDICINE LAKE TOURS Special Event Fees Adult Program
104491 125 MERLINS ACE HARDWARE Repair&Maint.Supplies Maintenance
104492 1,110 METRO SALES INCORPORATED* Office Supplies General
104493 214 PETTY CASH Office Supplies General
104494 120 PITSTICK BEVERLY Program Fee Outdoor Center
104495 10 RABER CHARLENE Program Fee Senior Center Program
104496 29 SCADDEN JENNA Clothing&Uniforms Police
104497 13 SCHWARTZ SAMANTHA Program Fee Senior Center Program
104498 13 SHIRMANG DOROTHY Program Fee Senior Center Program
104499 637 SUBURBAN EXTERIORS Building Permits General Fund
104500 300 SUN NEWSPAPERS Employment Advertising Human Resources
104501 23 TE STEVEN Lessons&Classes Pool Lessons
104502 1,105 ALL SAINTS BRANDS DISTRIBUTING Beer Prairie View Liquor Store
104503 44 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store
104504 900 BELLBOY CORPORATION Liquor Den Road Liquor Store
104505 1,790 DAY DISTRIBUTING Beer Prairie Village Liquor Store
104506 2,285 EAGLE WINE COMPANY Wine Imported Den Road Liquor Store
104507 8,997 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store
104508 2,162 GRAPE BEGINNINGS Wine Domestic Den Road Liquor Store
104509 7,427 GRIGGS COOPER&CO Liquor Den Road Liquor Store
104510 71 HOHENSTEINS INC Beer Prairie View Liquor Store
104512 18,386 JOHNSON BROTHERS LIQUOR CO Wine Domestic Prairie Village Liquor Store
104513 2,158 LAKE REGION VENDING Tobacco Products Den Road Liquor Store
104514 8,657 MARK VII Beer Prairie Village Liquor Store
104515 87 NORTH STAR ICE Misc Taxable Prairie Village Liquor Store
104516 65 PEPSI COLA COMPANY Misc Taxable Prairie View Liquor Store
104517 14,316 PHILLIPS WINE AND SPIRITS INC Wine Domestic Den Road Liquor Store
104518 876 PINNACLE DISTRIBUTING Tobacco Products Den Road Liquor Store
104519 1,349 PRIOR WINE COMPANY Wine Domestic Den Road Liquor Store
104520 7,874 QUALITY WINE&SPIRITS CO Liquor Den Road Liquor Store
104521 16,640 THORPE DISTRIBUTING Beer Prairie View Liquor Store
104522 261 WINE COMPANY THE Wine Domestic Prairie Village Liquor Store
104523 2,242 WINE MERCHANTS INC Wine Imported Prairie Village Liquor Store
104524 450 WORLD CLASS WINES INC Wine Domestic Prairie Village Liquor Store
104525 60 BAHR JENNIFER Clothing&Uniforms Police
104526 105 BARONE MICHAEL Employee Award Human Resources
104527 138 CHUCK-E-CHEESE Special Event Fees Special Events&Trips
104528 697 COMMUNITY HEALTH CHARITIES United Way Withheld General Fund
104529 107 CRACAUER CLIFF Mileage&Parking Fleet Services
104530 130 CUMMINGS KIM Clothing&Uniforms Fire
104531 398 DEPARTMENT OF COMMERCE Abandoned Property General Fund
104532 406 DMX/MINNEAPOLIS Other Contracted Services Den Road Liquor Store
104533 85 FEDEX Postage General
104534 55 GUSTAD MARK Clothing&Uniforms Police
104535 1,393 INTERNATIONAL UNION OF OPERATI Union Dues Withheld General Fund
1
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104536 500 JIM CARLSON LEASING COMPANY Other Rentals Police
104537 43 LESCO INC Landscape Materials/Supp Park Maintenance
104538 94 MCFERRIN TANYA Recreation Supplies Outdoor Center
104539 89,942 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund
104540 1,211 MINN CHILD SUPPORT PAYMENT CTR Garnishment Withheld General Fund
104541 225 MINN NCPERS GROUP LIFE INSURAN Life Insurance Employees General Fund
104542 56 MINNCOMM PAGING Pager&Cell Phone Sewer System Maintenance
104543 1,204 MINNEGASCO Gas Water Treatment Plant
104544 40 MINNESOTA COMMERCE DEPARTMENT Licenses&Taxes Police
104545 7,583 MINNESOTA STATE TREASURER Building Surcharge General Fund
104546 958 MOUNT PROPERTIES Deposits Escrow
104547 151 NORTH TEXAS INDUSTRIAL SUPPLY Operating Supplies Traffic Signals
104548 75 OTTERNESS RON Instructor Service Outdoor Center
104549 144 PETTY CASH-POLICE DEPT Operating Supplies Liquor Compliance
104550 3,000 POSTAGE BY PHONE RESERVE ACCOU Postage General
104551 1,240 Qwest COMMUNICATIONS Pager&Cell Phone Police
104552 15 RICHARDSON JIM Other Contracted Services Outdoor Center
104553 169 SAFARI ISLAND Special Event Fees Special Events&Trips
104554 83 SUBWAY Special Event Fees Special Events&Trips
104555 288 TARGET CENTER Special Event Fees Special Events&Trips
104556 167 THERKELSEN GARY Travel Expense Police
104557 1,142 UNITED WAY United Way Withheld General Fund
104558 150 UNIVERSITY OF MINNESOTA Conference Expense In Service Training
104559 1,315 US POSTMASTER-HOPKINS Postage Water Accounting
104560 10 AAA Licenses&Taxes Police
104561 36 ADAMS NANCY Program Fee Fall Skill Development
104562 553 ASPEN WASTE SYSTEMS INC. Waste Disposal Water Treatment Plant
104563 36 BATES ANTHONY Program Fee Fall Skill Development
104564 12 BLACKWOOD DEE Program Fee Outdoor Center
104565 36 BOELKE ALAYNE Program Fee Fall Skill Development
104566 36 BURKE LAUREL Program Fee Fall Skill Development
104567 111 CORPORATE AUTO RENTALS INC Transportation Accessibility
104568 42 CROWN MARKING INC Operating Supplies General
104569 17 DEVANE CHANTAL Program Fee Outdoor Center
104570 36 DRZYMALA RICHARD Program Fee Fall Skill Development
104571 570 EDEN PRAIRIE CENTER Employee Award Human Resources
• 104572 1,000 EDEN PRAIRIE CITY OF Miscellaneous Prairie View Liquor Store
104573 36 ERICKSON SHARI Program Fee Fall Skill Development
104574 36 EVANS CORRY Program Fee Fall Skill Development
104575 36 FRALEY JULIE Program Fee Fall Skill Development
104576 570 GOPHER STATE ONE-CALL INC Other Contracted Services Water Treatment Plant
104577 211 HANLON STEVE Operating Supplies Fire
104578 10 HANSEN JANET Program Fee Senior Center Program
104579 36 HANSEN LISA Program Fee Fall Skill Development
104580 36 HAYDOCK GABE Program Fee Fall Skill Development
104581 36 HENGLER JULIANNE Program Fee Fall Skill Development
104582 310 HENNEPIN COUNTY I/T DEPT Software Maintenance Information Technology
104583 12 HILTNER MARCY Program Fee Outdoor Center
104584 90 JUDD MARK Other Contracted Services Liquor Compliance
104585 1,200 KENNETH COMPANIES INC Other Contracted Services Pleasant Hill Cemetary
104586 60 LEAGUE OF MINNESOTA CITIES Dues&Subscriptions Water Utility-General
104587 36 LIABRAATEN AMEE Program Fee Fall Skill Development
104588 10 LITFIN ARLENE Program Fee Senior Center Program
104589 10 LITFIN CONNIE Program Fee Senior Center Program
104590 68 M SHANKEN COMMUNICATIONS INC Misc Non-Taxable Prairie View Liquor Store
104591 36 MAYER MIKE Program Fee Fall Skill Development
104592 36 MIKOTA ALLI Program Fee Fall Skill Development
104593 195 MILBRANDT TOM Other Contracted Services Liquor Compliance
104594 23 MINNESOTA DEPARTMENT OF HEALTH Licenses&Taxes Water Utility-General
104595 897 MINNESOTA VALLEY ELECTRIC COOP Electric Street Lighting
104596 30 MN DEPT.OF LABOR AND INDUSTRY Licenses&Taxes Water Treatment Plant
104597 72 MYERS WADE Program Fee Fall Skill Development
104598 32 NFPA Fire Prevention Supplies Fire
5
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104599 3,315 QWEST Telephone Police
104600 7,459 RELIANT ENERGY RETAIL INC. Gas Maintenance
104601 92 ROGERS MICHAEL Fire Prevention Supplies Fire
104602 8 SAVOIE SUPPLY CO INC Cleaning Supplies Water Treatment Plant
104603 2,883 SOUTHWEST SUBURBAN PUBLISHING- Advertising Community Center Admin
104604 100 STEAK N ALE Employee Award Human Resources
104605 967 VERIZON WIRELESS BELLEVUE Pager&Cell Phone Police
104606 310 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Program
104607 85 AUGSBURG COLLEGE OF THE THIRD Other Contracted Services Senior Center Program
104608 759 CORPORATE EXPRESS Office Supplies General
104609 315 DATATEL PUBLICATIONS INC Advertising Water Utility-General
104610 10 DUNLEAVY JEANNE Lessons&Classes Ice Arena
104611 70 HUMPHREY INSTITUTE POLICY FORU Conference Expense In Service Training
104612 1,204 JERRY'S FLOOR STORE Other Contracted Services 2000 Rehab
104613 8 KNABE KENNETH Program Fee Senior Center Program
104614 32 MALAVIYA RAJYASHREE Lessons&Classes Oak Point Lessons
104615 135 NEXTEL COMMUNICATIONS Pager&Cell Phone Police
104616 35 OBERLE KAREN Program Fee Fall Skill Development
104617 36 PETER JESSICA Program Fee Fall Skill Development
104618 35 PETERSON BOB Program Fee Fall Skill Development
104619 163 PETTY CASH-POLICE DEPT Postage General
104620 10 RIVARD RITA Program Fee Senior Center Program
104621 30 SALON 2000 Employee Award Human Resources
104622 12 STAR TRIBUNE Misc Non Taxable Prairie View Liquor Store
104623 79, ACE ICE COMPANY Misc Taxable Prairie View Liquor Store
104624 303 ALL SAINTS BRANDS DISTRIBUTING Beer Den Road Liquor Store
104625 115 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Prairie View Liquor Store
104626 3,313 BELLBOY CORPORATION Liquor Den Road Liquor Store
104627 7,338 DAY DISTRIBUTING Beer Den Road Liquor Store
104628 3,675 EAGLE WINE COMPANY Wine Imported Den Road Liquor Store
104629 8,507 EAST SIDE BEVERAGE COMPANY Beer Prairie View Liquor Store
104630 670 GETTMAN COMPANY Misc Taxable Prairie View Liquor Store
104631 235 GRAND PERE WINES INC Wine Domestic Den Road Liquor Store
104632 505 GRAPE BEGINNINGS Wine Domestic Prairie View Liquor Store
104633 12,963 GRIGGS COOPER&CO Liquor Den Road Liquor Store
104634 170 HOHENSTEINS INC Beer Den Road Liquor Store
104636 14,691 JOHNSON BROTHERS LIQUOR CO Wine Domestic Den Road Liquor Store
104637 1,872 LAKE REGION VENDING Tobacco Products Den Road Liquor Store
104638 5,263 MARK VII Beer Prairie Village Liquor Store
104640 135 NORTH STAR ICE Misc Taxable Prairie Village Liquor Store
104641 5,141 PAUSTIS&SONS COMPANY Wine Domestic Den Road Liquor Store
104642 671 PEPSI COLA COMPANY Merchandise for Resale Concessions
104644 7,799 PHILLIPS WINE AND SPIRITS INC Wine Domestic Den Road Liquor Store
104645 724 PINNACLE DISTRIBUTING Misc Non-Taxable Den Road Liquor Store
104646 3,657 PRIOR WINE COMPANY Wine Domestic Den Road Liquor Store
104647 6,965 QUALITY WINE&SPIRITS CO Liquor Prairie Village Liquor Store
104648 14,735 THORPE DISTRIBUTING Beer Prairie Village Liquor Store
104649 687 WINE COMPANY THE Wine Domestic Prairie View Liquor Store
104650 485 WINE MERCHANTS INC Wine Imported Prairie Village Liquor Store
104651 2,448 WORLD CLASS WINES INC Wine Domestic Den Road Liquor Store
104652 16,215 ABM EQUIPMENT AND SUPPLY COMPA Autos Water System Maintenance
104653 17 DISH NETWORK Cable TV Ice Arena
104654 120 GOETTSCH JACK Awards Bocce
104655 356 HENNEPIN COUNTY Waste Disposal Park Maintenance
104656 39 HENNEPIN COUNTY TREASURER Waste Disposal Park Maintenance
104657 150 IIMC Dues&Subscriptions In Service Training
104658 80 MUHLHAUSER WENDY Instructor Service Preschool Events
104659 360 PORTRAIT&EVENT IMAGING INC. Other Contracted Services Santa Flies into Eden Prairie
104660 840 RICHFIELD CITY OF Insurance Risk Management
104661 245 UNIVERSITY OF MINNESOTA Conference Expense In Service Training
104662 271 US POSTMASTER-HOPKINS Postage Senior Center Program
104663 105,207 XCEL ENERGY Electric Street Lighting
104664 290 AARP 55 ALIVE MATURE DRIVING Other Contracted Services Senior Center Program
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104665 257 APT JOE Instructor Service Senior Center Program
104666 5 AT&T Telephone Telephone
104667 85 AUGSBURG COLLEGE OF THE THIRD Other Contracted Services Senior Center Program
104668 21 BOYLES TYLER Lessons&Classes Oak Point Lessons
104669 224 D'AMICO AND SONS Miscellaneous General Facilities
104670 1,476 DOOR POWER INC Other Contracted Services 2000 Rehab
104671 384 EDEN PRAIRIE APPLIANCE Capital Under$2000 Street Maintenance
104672 600 EDEN PRAIRIE CRIME PREVENTION Contributions Halloween Party
104673 500 EDEN PRAIRIE OPTIMIST Contributions Halloween Party
104674 420 FORD GARY Other Contracted Services Park Maintenance
104675 162 FOX MARY Instructor Service Special Events&Trips
104676 162 FOX RUTH Instructor Service Special Events&Trips
104677 389 GE CAPITAL Equipment Repair&Maint General
104678 155 HUTCHINS BRUCE Clothing&Uniforms Inspections-Administration
104679 1,048 INNOVATIVE LANDSCAPE SUPPLY IN Landscape Materials/Supp Water Treatment Plant
104680 38,892 LANG PAULY GREGERSON AND ROSOW Legal Legal Criminal Procecution
104681 35 LINDSAY ANDI Program Fee Special Events&Trips
104682 9,654 MASSMUTUAL LIFE INSURANCE CO. Building Rental Prairie View Liquor Store
104683 922 METHODIST HOSPITAL Other Contracted Services Risk Management
104684 2,295 METRO SALES INCORPORATED* Other Rentals General
104685 234,140 METROPOLITAN COUNCIL ENVIRONME Waste Disposal Sewer Utility-General
104686 165 NATIONAL PEN CORPORATION Office Supplies Youth Programs Administration
104687 147 PETERSON-BENIKE LORI Travel Expense City Council
104688 263 PETTY CASH Special Event Fees Special Events&Trips
104689 6,106 PRAIRIE PARTNERS SIX LLP Building Rental Prairie Village Liquor Store
104690 40 QUICKSILVER EXPRESS COURIER Postage General
104691 36 ROWEKAMP JODY Program Fee Fall Skill Development
104692 91 SCHAITBERGER CHUCK Clothing&Uniforms Inspections-Administration
104693 60 SENSIBLE LAND USE COALITION Miscellaneous In Service Training
104694 3,886 SPRINGSTED INCORPORATED Deposits Escrow Fund
104695 36 SWANSON BRUCE Program Fee Fall Skill Development
104696 40 TELEPHONE ANSWERING CENTER INC Other Contracted Services Water Treatment Plant
104697 12 TIME WARNER CABLE Cable TV Communication Services
104698 36 TYUTINA YULIA Program Fee Fall Skill Development
104699 36 UGLUM SARA Program Fee Fall Skill Development
104700 36 VAUGHN TONY Program Fee Fall Skill Development
104701 36 WALLIS MELANIE Program Fee Fall Skill Development
104702 36 WILKINSON LEZA Program Fee Fall Skill Development
104703 9,863 XCEL ENERGY Electric Water Treatment Plant
104704 25,427 AKIN GUMP STRAUSS HAUER&FELD Legal Counsel Airport Legal Council
104705 250 BECKER COUNTY SHERIFF'S DEPT Deposits Escrow
104706 40 BOLD PAULINE Instructor Service Outdoor Center
104707 293 BOSACKER MIKE Investigation Travel Police
104708 200 D'AMICO AND SONS Miscellaneous General Facilities
104709 218 FREY LYNDELL Mileage&Parking Community Center Admin
104710 100 FREY TERRI GEIGER Instructor Service Outdoor Center
104711 3,067 GENUINE PARTS COMPANY Equipment Parts Fleet Services
104712 104 GERTZ JOHN Travel Expense In Service Training
104713 120 MCFERRIN TANYA Instructor Service Outdoor Center
104714 136,941 MEDICA CHOICE Medical Bills Prepaid General Fund
104715 1,211 MINN CHILD SUPPORT PAYMENT CTR Gamishment Withheld General Fund
104716 225 MINN NCPERS GROUP LIFE INSURAN Life Insurance Employees General Fund
104717 40 NEWSTROM MARK Instructor Service Outdoor Center
104718 40 OTTERNESS RON Instructor Service Outdoor Center
104719 407 PARK NICOLLET CLINIC Other Contracted Services Risk Management
104720 128 PETERSON-BENIKE LORI Travel Expense In Service Training
104721 436 REBS MARKETING Other Contracted Services Water Accounting
104722 288 ROBICHONS THE IN-LINE SKATE SC Instructor Service Spring Skill Development
104723 2,200 SUBURBAN RATE AUTHORITY Dues&Subscriptions City Council
104724 80 TRAPP SUZANNE Instructor Service Outdoor Center
104725 30 ACE ICE COMPANY Misc Taxable Prairie View Liquor Store
104726 950 ALL SAINTS BRANDS DISTRIBUTING Beer Den Road Liquor Store
104727 44 AMERIPRIDE LINEN&APPAREL SER Repair&Maint.Supplies Den Road Liquor Store
IT
City of Eden Prairie
Council Check Register
11/8/2001
Check# - Amount Vendor Account Description Business Unit
104728 508 BELLBOY CORPORATION Liquor Den Road Liquor Store
104729 5,607 DAY DISTRIBUTING Beer Den Road Liquor Store
104730 3,122 EAGLE WINE COMPANY Wine Domestic Prairie View Liquor Store
104731 14,664 EAST SIDE BEVERAGE COMPANY Beer Den Road Liquor Store
104732 299 GRAPE BEGINNINGS Wine Domestic Den Road Liquor Store
104733 13,846 GRIGGS COOPER&CO Liquor Den Road Liquor Store
104735 17,679 JOHNSON BROTHERS LIQUOR CO Wine Domestic Den Road Liquor Store
104736 2,143 LAKE REGION VENDING Tobacco Products Den Road Liquor Store
104737 5,742 MARK VII Beer Prairie View Liquor Store
104738 1,006 MIDWEST COCA COLA BOTTLING COM Misc Taxable Den Road Liquor Store
104739 435 NORTH STAR ICE Misc Taxable Den Road Liquor Store
104740 61 PEPSI COLA COMPANY Misc Taxable Den Road Liquor Store
104741 9,641 PHILLIPS WINE AND SPIRITS INC Wine Domestic - Den Road Liquor Store
104742 1,082 PINNACLE DISTRIBUTING Tobacco Products Den Road Liquor Store
104743 1,850 PRIOR WINE COMPANY Wine Domestic Prairie Village Liquor Store
104744 7,424 QUALITY WINE&SPIRITS CO Wine Domestic Prairie Village Liquor Store
104745 9,553 THORPE DISTRIBUTING Beer Den Road Liquor Store
104746 3,257 WINE COMPANY THE Wine Domestic Den Road Liquor Store
104747 164 WINE MERCHANTS INC Wine Imported Prairie View Liquor Store
104748 127 WORLD CLASS WINES INC Wine Imported Den Road Liquor Store
104749 60 APCO INTERNATIONAL Dues&Subscriptions Fire
104750 48 BCA CJIS ID UNIT Other Contracted Services Finance
104751 133 CAIRNS ADVANCED TECHNOLOGIES L Protective Clothing Fire
104752 87 CORPORATE AUTO RENTALS INC Transportation Accessibility
104753 14 CULLIGAN WATER Operating Supplies Fire
104754 50 DEWEY NICK Refunds Environmental Education
104755 325 DUCHSCHERE KYLE Clothing&Uniforms Police
104756 150 FIREHOUSE MAGAZINE Dues&Subscriptions Fire
104757 60 HABERLE STEVE Other Contracted Services Liquor Compliance
104758 60 HANDEGARD AMY Other Contracted Services Liquor Compliance
104759 334 HOME DEPOT/GECF Cleaning Supplies General Facilities
104760 130 MACA Tuition Reimbursement/School Animal Control
104761 15 MINNESOTA SENIOR FEDERATION Dues&Subscriptions Police
104762 369 PROTECTION ONE Other Contracted Services Prairie Village Liquor Store
104763 86 QUICKSILVER EXPRESS COURIER Postage General
104764 1,828 QWEST Telephone General
104765 10 REARDON PHYLLIS Refunds Environmental Education
104766 314 SCHAITBERGER CHUCK Travel Expense Fire
104767 640 UNIVERSITY OF MINNESOTA Conference Expense In Service Training
104768 54 WOERZ JACQUE Events/Admission Fee Cummins House Special Events
104769 53 WYATT GENE Youth Resident Community Center Admin
104770 197 WYFFELS BILL Clothing&Uniforms Police
104771 525 A P LAWN INC Other Contracted Services Fire Station#1
104772 112 AAA LAMBERTS LANDSCAPE PRODUCT Landscape Materials/Supp Water System Maintenance
104773 676 ALFAX WHOLESALE FURNITURE INC. Capital Under$2000 Sewer Utility-General
104774 188 ALL SAINTS BRANDS DISTRIBUTING Misc Taxable . Prairie Village Liquor Store
104775 19,478 ALL SEASONS LANDSCAPE&DESIGN Building Water Treatment Plant
104776 423 ALL TEST&INSPECTION Equipment Testing/Cert. Fleet Services
104777 645 ALTERNATIVE BUSINESS FURNITURE Capital Under$2000 Capital Impr./Maint.Fund
104778 913 AMERICAN WATER WORKS ASSOCIATI Training Supplies Water Utility-General
104779 225 ANCHOR PAPER COMPANY Office Supplies General
104780 8,888 ANCHOR PRINTING COMPANY Printing Communication Services
104781 577 ANIMAL MANAGEMENT Operating Supplies Animal Control
104782 165 ARMOR SECURITY INC. Other Contracted Services Outdoor Center
104783 84 ASPEN EQUIPMENT CO. Equipment Parts Fleet Services
104784 112 AUTO ELECTRIC SPECIALISTS Equipment Repair&Maint Fleet Services
104785 159 BAN-KOE SYSTEMS INC Operating Supplies Community Center Admin
104786 2,281 BARR ENGINEERING COMPANY Other Contracted Services Park Acquisition&Development
104787 2,546 BAUER BUILT TIRE AND BATTERY Tires Fleet Services
104788 160 BECKER ARENA PRODUCTS INC Repair&Maint.Supplies Ice Arena
104789 469 BELLBOY CORPORATION Liquor Prairie View Liquor Store
104791 7,381 BIFFS INC Waste Disposal Park Maintenance
104792 384 BLOOMINGTON SECURITY SOLUTIONS Repair&Maint.Supplies Water Treatment Plant
5
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104793 1,300 BLUEOCEAN SOFTWARE INC Software Information Technology
104794 199 BRO-TEX INC Equipment Parts Fleet Services
104795 575 BROWN PAUL Other Contracted Services Park Facilities
104796 1,830 CATCO CLUTCH&TRANSMISSION SE Equipment Parts Fleet Services
104797 2,867 CDW GOVERNMENT INC. Computers Risk Management
104798 5,674 GEMSTONE Asphalt Overlay Street Maintenance
104799 215 CENTRAIRE INC Building Repair&Maint. Public Works/Parks
104800 985 CHAD NESTOR&ASSOCIATES Printing Communication Services
104801 1,608 CHANHASSEN BUMPER TO BUMPER Equipment Parts Fleet Services
104802 2,013 CLAREYS INC Safety Supplies Sewer System Maintenance
104803 489 CONNEY SAFETY PRODUCTS Cleaning Supplies Water Treatment Plant
104804 126 COPY EQUIPMENT INC Operating Supplies Park Maintenance
104805 3,229 CORPORATE EXPRESS Office Supplies General
104806 97 CROWN MARKING INC Office Supplies General
104807 825 CUB FOODS EDEN PRAIRIE Operating Supplies Fire
104808 14,689 CUTLER-MAGNER COMPANY Chemicals Water Treatment Plant
104809 635 CY'S UNIFORMS Clothing&Uniforms Police
104810 10,583 DAHLGREN SHARDLOW AND UBAN Deposits Escrow
104811 26 DALE GREEN COMPANY THE Landscape Materials/Supp Street Maintenance
104812 2,106 DANKO MES INC Protective Clothing Fire
104813 620 DARTNELL CORPORATION THE Training Supplies Water Utility-General
104814 854 DECORATIVE DESIGNS INC Other Contracted Services City Center Operations
104815 12,196 DELL MARKETING L.P. Computers Information Technology
104816 30 DEM CON LANDFILL INC Waste Disposal Street Maintenance
104817 40 DIGI-KEY Equipment Parts Wireless Communication
104818 1,334 DNR SCREEN PRINTING INC. Awards Softball
104819 3,720 DPC INDUSTRIES INC Chemicals Water Treatment Plant
104820 274 DRISKILLS NEW MARKET Cleaning Supplies General Facilities
104821 14,523 DRT TRANSPORT Other Contracted Services Lime Sludge
104822 1,372 DYNA SYSTEMS Capital Under$2000 Water Treatment Plant
104823 24 EAGLE WINE COMPANY Wine Imported Den Road Liquor Store
104824 2,787 EARL F ANDERSEN INC Repair&Maint.Supplies Water System Maintenance
104825 233 ECOLAB INC Other Contracted Services Maintenance
104826 61 EDEN PRAIRIE FLORIST Miscellaneous Police
104827 1,459 EF JOHNSON Equipment Parts Wireless Communication
104828 1,810 EGAN-MCKAY ELECTRICAL CONTRACT Equipment Repair&Maint Traffic Signals
104829 108 ELVIN SAFETY SUPPLY INC Repair&Maint.Supplies Ice Arena
104830 771 ENERGY MANAGEMENT INC Repair&Maint.Supplies Ice Arena
104831 2,624 ESCHELON TELECOM INC Operating Supplies Telephone
104832 61 FASTENAL COMPANY Building Repair&Maint. Water Treatment Plant
104833 107 FEDERAL SIGNAL CORPORATION Equipment Repair&Maint Fleet Services
104834 171 FERRELLGAS Motor Fuels Ice Arena
104835 55 FISHER SCIENTIFIC Operating Supplies Water Treatment Plant
104836 920 FORCE AMERICA Other Contracted Services Fleet Services
104837 45 FRANKLIN COVEY CO. Office Supplies General
104838 250 G&K SERVICES DIRECT PURCHASE Clothing&Uniforms Street Maintenance
104839 1,437 G&K SERVICES-MPLS INDUSTRIAL Cleaning Supplies Water Treatment Plant
104840 29,765 GATEWAY ACG INC Building Capital Impr./Maint.Fund
104841 100 GENERAL MUSIC INC Other Rentals Octoberfest
104842 34 GRAYBOW COMMUNICATIONS GROUP Operating Supplies Communication Services
104843 1,000 GRAZZINI BROTHERS&COMPANY Building Repair&Maint. Maintenance
104844 658 GREAT RIVER ENERGY Office Supplies General
104845 326 GREATAMERICA LEASING CORP. Other Rentals General
104846 481 GREG LARSON SPORTS Recreation Supplies Touch Football
104847 300 H M CRAGG CO Equipment Repair&Maint Wireless Communication
104848 3,171 HANSEN THORP PELLINEN OLSON Improvements to Land Park Acquisition&Development
104849 534 HARDRIVES INC Building Repair&Maint. Water Treatment Plant
104850 1,916 HAWKINS WATER TREATMENT GROUP Chemicals Water Treatment Plant
104851 1,607 HELLERS CARBONIC WEST Chemicals Water Treatment Plant
104852 43 HENNEPIN COUNTY TREASURER Operating Supplies Community Development
104853 240 HIGLEY STEVE Other Contracted Services Softball
104854 655 HIRSHFIELDS PAINT MANUFACTURIN Repair&Maint.Supplies Park Maintenance
104855 6,705 HONEYWELL INC. Other Contracted Services Water Treatment Plant
9
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104856 86 HUDSON MAP COMPANY Operating Supplies Water Utility-General
104857 61 HYDROLOGIC Repair&Maint.Supplies Park Maintenance
104858 767 ICERINK SUPPLY CO Other Contracted Services Ice Arena
104859 123 ICI DULUX PAINT CTRS Repair&Maint.Supplies Park Maintenance
104860 288 IDEA ART Operating Supplies Special Events Administration
104861 668 INDEPENDENT SCHOOL DIST NO.27 Conference Expense In Service Training
104862 147 INDUSTRIAL LIGHTING SUPPLY INC Repair&Maint.Supplies Water Treatment Plant
104863 3,039 INGRAHAM&ASSOC Improvements to Land Park Acquisition&Development
104864 1,825 INSPEC INC. Building Capital Impr./Maint.Fund
104865 134 J H LARSON ELECTRICAL COMPANY Operating Supplies Traffic Signals
104866 91 J P COOKE CO THE Operating Supplies Den Road Liquor Store
104867 183 J&B EQUIPMENT CO INC Equipment Repair&Maint Fleet Services
104868 130 J-CRAFT INC Equipment Parts Fleet Services
104869 67 JANEX INC Cleaning Supplies Maintenance
104870 776 JOHN HENRY FOSTER MINNESOTA IN Other Contracted Services Water Treatment Plant
104871 1,203 JOHNSON BROTHERS LIQUOR CO Liquor Prairie View Liquor Store
104872 225 JOHNSON KAMARA Other Contracted Services Park Facilities
104873 67 KENS MEATS INC Operating Supplies Fire
104874 743 KINKO'S Printing Airport
104875 350 LAKE COUNTRY DOOR Building Repair&Maint. City Center Operations
104876 523 LAKELAND FORD TRUCK SALES Equipment Parts Fleet Services
104877 451 LAND OF LAKES TILE CO Repair&Maint.Supplies Maintenance
104878 112 LANDS END CORPORATE SALES Clothing&Uniforms Police
104879 1,329 LANO EQUIPMENT INC Other Rentals Storm Drainage
104880 139 LEROY JOB TRUCKING Other Contracted Services Animal Control
104881 208 LESCO INC Landscape Materials/Supp Park Maintenance
104882 107 LOFFLER BUSINESS SYSTEMS INC Equipment Repair&Maint Police
104883 20,605 LOGIS LOGIS Information Technology
104884 75 LOPEZ MARISSA Instructor Service After School Programs
104885 296 LYMAN LUMBER COMPANY Building Repair&Maint. Outdoor Center
104886 4,913 MARKETING BRIDGE Other Contracted Services Airport
104887 51 MARKS CERTICARE AMOCO Equipment Repair&Maint Fleet Services
104888 150 MARTIN-MCALLISTER Employment Support Test Human Resources
104889 439 MAXI-PRINT INC Printing Fire
104890 1,672 MENARDS Other Assets Capital Impr./Maint.Fund
104891 71 METRO SALES INCORPORATED* Office Supplies General
104892 199 METROPOLITAN FORD Equipment Parts Fleet Services
104893 69,990 MIDWEST ASPHALT CORPORATION Improvements to Land Capital Impr./Maint.Fund
104894 54 MIDWEST ENGINE SERVICE&SUPPL Equipment Repair&Maint Park Maintenance
104895 111 MINN ST ADMIN ITG TELECOM SERV Software Maintenance Information Technology
104896 129 MINNESOTA CONWAY Equipment Repair&Maint Senior Center
104897 412 MINNESOTA PIPE AND EQUIPMENT* Equipment Parts Water System Maintenance
104898 390 MINNESOTA VIKINGS FOOD SERVICE Miscellaneous General Facilities
104899 43,998 MIRACLE RECREATION OF MINNESOT Other Assets Capital Impr./Maint.Fund
104900 440 MOORE INDUSTRIES Equipment Parts Water Treatment Plant
104901 496 MORLEY BURNETT Equipment Repair&Maint Maintenance
104902 11,452 MORTON SALT Salt Snow&Ice Control
104903 26 MTI DISTRIBUTING INC Equipment Parts Fleet Services
104904 775 MUNICILITE Equipment Parts Fleet Services
104905 12,558 MWH AMERICAS INC Design&Engineering Storm Drainage Projects
104906 1,320 MYRON WILL LAWN MAINTENANCE Other Contracted Services Park Maintenance
104907 320 NEUMANN NEAL Other Contracted Services Softball
104908 7,267 NEWMECH Other Contracted Services Water Treatment Plant
104909 32 NNDC/NCDC Dues&Subscriptions Water Utility-General
104910 438 NORTHSTAR REPRO PRODUCTS INC Operating Supplies Engineering
104911 107 NORTHWEST RESPIRATORY SERVICE Safety Supplies Fire
104912 42 OLSEN COMPANIES Small Tools Sewer System Maintenance
104913 11 OSI BATTERIES INC Operating Supplies Park Maintenance
104914 917 OUTDOOR ENVIRONMENTS INC Other Contracted Services Park Maintenance
104915 218 PAIN ENTERPRISES INC. Chemicals Pool Maintenance
104916 118,346 PALMER WEST CONSTRUCTION CO IN Building Capital Impr./Maint.Fund
104917 33,349 PARROTT CONTRACTING INC Other Contracted Services Storm Drainage
104918 528 PHILLIPS WINE AND SPIRITS INC Liquor Prairie Village Liquor Store
/t,
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104919 387 PIONEER RIM&WHEEL CO Equipment Parts Fleet Services
104920 22,756 PRAIRIE ELECTRIC COMPANY Other Contracted Services Water Treatment Plant
104921 680 PRESTON ROGER Other Contracted Services Softball
104922 128 PRINTERS SERVICE INC Repair&Maint.Supplies Ice Arena
104923 246 PRIORITY COURIER EXPERTS Equipment Repair&Maint Fleet Services
104924 26 RAINBOW FOODS INC. Operating Supplies Senior Center Program
104925 332 RCM&ASSOCIATES Operating Supplies Telephone
104926 3,696 RDO FINANCIAL SERVICES CO Equipment Repair&Maint Fleet Services
104927 75 RECREATION SUPPLY CO Operating Supplies Pool Lessons
104928 217 RIGID HITCH INCORPORATED Equipment Parts Fleet Services
104929 511 RITZ CAMERA CENTERS Video&Photo Supplies Human Resources
104930 24,629 RMR SERVICES INC Equipment Parts Water Meter Repair
104931 670 RUMPCA CO INC Waste Disposal Tree Removal
104932 400 S&D DOOR REPAIR INC Other Contracted Services City Center Operations
104933 124 SAFETY-KLEEN Chemicals Park Maintenance
104934 191 SANCO CLEANING SUPPLIES Cleaning Supplies Water Treatment Plant
104935 136 SAVOIE SUPPLY CO INC Cleaning Supplies Water Treatment Plant
104936 296 SCHONSTEDT INSTRUMENT COMPANY Equipment Repair&Maint Sewer System Maintenance
104937 880 SCHULTZ WILBUR Other Contracted Services Softball
104938 100 SCRAP METAL PROCESSORS INC Waste Disposal Fleet Services
104939 5,875 SENIOR COMMUNITY SERVICES Other Contracted Services Housing Trans&Human Sery
104940 316 SHERWIN WILLIAMS CO Operating Supplies Park Maintenance
104941 83 SHRED-IT Waste Disposal City Center Operations
104942 448 SNAP-ON TOOLS Small Tools Fleet Services
104943 800 SNELL MECHANICAL INC Equipment Repair&Maint Maintenance
104944 1,594 SOFTWARE HOUSE INTERNATIONAL I Software Information Technology
104945 46 SOKKIA Operating Supplies Assessing
104946 35 SOUTH METRO SORT&RECYCLE LLC Waste Disposal Park Maintenance
104947 6,250 SOUTHDALE YMCA YOUTH DEVELOPME Other Contracted Services Housing Trans&Human Sery
104948 203 SOUTHWEST LOCK&KEY Equipment Repair&Maint Maintenance
104949 60 SOUTHWEST SUBURBAN PUBLISHING- Employment Advertising Human Resources
104950 3,382 SPARTAN MOTORS • Equipment Repair&Maint Fire
104951 429 SPECIALTY SCREENING Equipment Parts Fleet Services
•
104952 80 SQUARE CUT Other Contracted Services City Center Operations
104953 14,843 SRF CONSULTING GROUP INC Improvements to Land Construction Fund
104954 4,759 ST JOSEPH EQUIPMENT INC Machinery&Equipment Public Works
104955 364 STREICHERS Clothing&Uniforms Police
104956 138 SUBURBAN CHEVROLET GEO Equipment Parts Fleet Services
104957 21 SUBURBAN PROPANE Lubricants&Additives Fleet Services
104958 4,818 SUBURBAN TIRE&AUTO SERVICE I Tires Fleet Services
104959 250 SWEDLUNDS Waste Disposal Outdoor Center
104960 110 SYSTECH SERVICES Equipment Repair&Maint Information Technology
104961 153 TAPE COMPANY THE Video&Photo Supplies Human Resources
104962 79 TARGET Operating Supplies Oak Point Operations
104963 189 TARPS INC Equipment Repair&Maint Fire
104964 2,000 TEENS ALONE Other Contracted Services Housing Trans&Human Sery
104965 450 THYSSENKRUPP ELEVATOR Building Repair&Maint. Water Treatment Plant
104966 42,159 TIM'S TOWER SERVICE INC. Other Assets Capital Impr./Maint.Fund
104967 152 TOWN AND COUNTRY DODGE Equipment Parts Fleet Services
104968 218 TWIN CITY OXYGEN CO Fire Prevention Supplies Fire
104969 298 TWIN CITY SEED CO Landscape Materials/Supp Park Maintenance
104970 511 UNIFORMS UNLIMITED Clothing&Uniforms Fire
104971 255 UNION LINE INC/GRAYBEAR Clothing&Uniforms Fire
104972 1,096 UNLIMITED SUPPLIES INC Operating Supplies Park Maintenance
104973 8 US CAVALRY Clothing&Uniforms Police
104974 2,074 US FILTERANATERPRO Repair&Maint.Supplies Water System Maintenance
104975 395 US OFFICE PRODUCTS Office Supplies Water Utility-General
104976 2,788 VERNCO MAINTENANCE INC Other Contracted Services Water Treatment Plant
104977 780 VESSCO INC Equipment Parts Water Treatment Plant
104978 1,625 VOPAK USA INC. Chemicals Water Treatment Plant
104979 62 VOSS LIGHTING Repair&Maint.Supplies Maintenance
104980 127 VWR SCIENTIFIC PRODUCTS Operating Supplies Water Treatment Plant
104981 482 W W GRAINGER Repair&Maint.Supplies Fire
/l
City of Eden Prairie
Council Check Register
11/6/2001
Check# Amount Vendor Account Description Business Unit
104982 54 WW GRAINGER INC Repair&Maint.Supplies Water System Maintenance
104983 919 WATSON CO INC THE Merchandise for Resale Concessions
104984 8,554 WESTWOOD PROFESSIONAL SERVICES Design&Engineering Construction Fund
104985 13,650 WM MUELLER AND SONS INC Other Contracted Services Capital Impr./Maint.Fund
104986 96 WORM SANDY Operating Supplies Park Maintenance
104987 4,161 YALE INCORPORATED Building Repair&Maint. Water Treatment Plant
104988 89 ZEE MEDICAL SERVICE Operating Supplies Aquatics&Fitness Admin
104989 279 ZEP MANUFACTURING CO Lubricants&Additives Fleet Services
104990 286 ZIEGLER INC Equipment Repair&Maint Fire Station#1
104991 19 UNIFORMS UNLIMITED Clothing&Uniforms Police
2,388,532 Grand Total
CITY COUNCIL AGENDA DATE: November 6,
2001
SECTION: Petitions and Requests
SERVICE AREA/DIVISION: ITEM DESCRIPTION: Request for Expansion ITEM NO:
Parks and Recreation of Cross-country Ski Trail System at Staring Lake
Stuart A.Fox, Manager Parks Park by Eden Prairie High School
and Natural Resources
Requested Action
Move to: Approve the expansion of the cross-country ski trails at Staring Lake Park as
detailed on the attached map and the conditions outlined in the summary within
this memo and the October 26, 2001 memo.
Synopsis
A request was received by Doug Boonstra, Nordic Ski Coach at Eden Prairie High School, and
Steve Schultz, Director of Student Activities at Eden Prairie High School, to expand the cross-
country ski trails at Staring Lake Park. This request was forwarded to the Community Program
Board and the Parks and Recreation Citizens Advisory Commission at a joint meeting on
Tuesday, October 30, 2001. The votes on the ski trail expansion request were as follows:
Parks and Recreation Citizens Advisory Commission voted to approve the ski trail expansion on
a unanimous vote of 6-0. •
The Community Program Board voted 4-2 to deny the request to expand the ski trails. The main
reason for the denial was due to tree loss and other possible environmental impacts on Staring
Lake Park.
Background
Two years ago the staff-was approached by Coach Boonstra to expand the cross-country ski trails
at Staring Lake Park. Utilizing the existing trails, as well as expanding the system, the ski coach
utilized volunteer labor to nearly double the amount of ski trails available for practice by the high
school team and the general public. The majority of the expansion took place in the property
owned by the City below the Hennepin Technical College. The coach has requested an.
additional expansion of the ski trail system. This request is detailed in the attached letter by
Doug Boonstra and Steve Schultz.
I
City Council Agenda 11/6/01
Cross-country Ski Trail Expansion at Staring Lake Park
Page 2
Recommendations
Staff is supportive of the expansion of the ski trail as proposed with the revisions as indicated on
the aerial photo map. This does modify the course that has been requested by the high school ski
coach. Staff would also recommend that the School District sign a letter of liability with the
Metropolitan Airports Commission for the portion of ski trail on MAC property.
The ski trail on the disc golf course would be groomed as a loop portion of the trail without a
downhill extension through the course to the lower trail. The disc golf course would remain
open during the winter months.
Clearing and construction of the trail would be done under the direction of City staff with staff
present when any work is being done.
Signage of the trails would be developed to direct skiers around the ski course. The course
would be designed for one way skiing but would address the safety concerns of wrong way
skiers.
Attachments :
• Memorandum from Stuart Fox Dated October 26, 2001 Regarding Request from the High
School Cross-Country Ski Coach sent to the Parks and Recreation Citizens Advisory
Commission and Community Program Board
• Letter from Doug Boonstra and Steve Schultz Regarding a Request for Expansion of the
Cross-country Ski Trail System at Staring Lake Park
• Map of Proposed Ski Trail Expansion
• Unapproved Minutes of the Joint Eden Prairie Community Board and Parks and
Recreation Citizen Advisory Commission
MEMORANDUM
To: Parks and Recreation Citizens Advisory Commission
0 Community Program Board
Through: Bob Lambert,Director Parks and Recreation Services
From: Stuart A.Fox,Manager Parks and Natural Resources
Eden Prairie
Date: October 26, 2001
Subject: Request for Expansion of Cross-country Ski Trail System at
Staring Lake Park by Eden Prairie High School
Requested Action
Move to: Approve the expansion of the cross-country ski trails at Staring Lake Park as detailed
on the attached map, and the conditions outlined in the summary within this memo.
Synopsis
Two years ago,the staff was approached by Doug Boonstra,Nordic Ski Coach at Eden Prairie High
School,to expand the cross-country ski trails at Staring Lake Park. Utilizing existing trails,as well as
expanding the system;the ski coach utilized volunteer labor to nearly double the amount of ski trails
available for practice by the high school team and the general public. The majority of the expansion
took place in the property owned by the City below the Hennepin Technical College. The ski coach
has requested an additional expansion of the ski trail system, and this request is detailed in the
attached letter by Doug Boonstra and Steve Schultz.
The staff does support expansion of the cross-country ski trail with a slight revision to the area
overlapping the disc golf course.
Background •
The requested expansion of the cross-country ski course involves property owned bythe City ofEden
Prairie, as well as the Metropolitan Airports Commission. In order to place a ski trail on property
owned by the Metropolitan Airports Commission,the City will request an easement from the Airports
Commission. This easement will be similar to what is currently in place for use of Flying Cloud
Fields, as well as some of the trail system along Pioneer Trail.
The ski coach has requested that part of the disc golf course be utilized for the ski trail system and
that an additional loop be connected to the lower portion ofthe original ski trail. Staff has evaluated
this and has concerns about the steep hill portion of the trail connection. This trail connection would
3
Cross-country Ski Trail Expansion at Starng Lake Park
October 26, 2001
Page 2
place skiers and hikers on the Staring Lake loop trail in conflict at a very precarious location. The
sight distance for the skiers,as well as the walkers is minimal and could lead to conflict between these
two user groups. In addition, the staff has concerns about the winter use of the disc golf course,
which is a year round facility.
Staff has inventoried the trees necessary to expand the various portions of the ski trail as proposed
and has determined that approximately 50 trees of two inch diameter or greater would be cut to
accommodate the proposed trail system. In addition, the trail system clearing of a 12 foot width
would involve approximately 1,000 feet of brush removal. Some areas are extremely dense with
brush, others are more open grown. The total number of stems that would need to be cut have not
been determined by the staff.
In conversations with the Metropolitan Airports Commission staff it has been proposed that the
School District would need to sign off on the liability letter for construction of the trail on MAC
property. This is required to cover any erosion that occurs due to construction and use of the ski trail
in the vicinity of two ravines that have experienced erosion in past years. The School District has
indicated that they are willing to sign this document.
Staff has indicated to the School District that closing the disc golf course during the winter is not an
option. When the disc golf course was originally built it was built with the idea of being a year round
facility. Staff has witnessed in several of the past winters when the snow conditions are light that disc
golf players do indeed use the facility throughout the winter months. Staff is recommending that we
try and utilize part of the area for cross-country skiing with the idea that this would be a loop portion
of the expansion;however,it may be subject to foot traffic from the disc golf course users. The disc
golf course does receive heavy use and is on the web as one of the Twin City Area disc golf course
sites. This facility was developed as the result of local youth who are interested in disc golf course
petitioning the Parks Commission and City Council to get this facility constructed. Many local youth
have been active in utilizing the facility and hosting informal tournaments.
Summary
Staff is supportive of the expansion of the ski trail as proposed with the revisions as indicated on the
attached aerial photo map. This does change slightly the course that has been requested by the high
school ski coach. Staff would recommend that the School District sign a letter of liability with the
Metropolitan Airports Commission for the portion of trail on MAC property. The ski trail on the disc
golf course would be put in as a loop trail portion without the downhill extension to the lower trail.
Clearing and construction of the trail would be done under the direction of City staff with City staff
being present when any work is being done.
SAF:md
Attachment: Map
HJstuart 2001/Expansion of cross-country ski trail at Staring
•
Members of:
Eden Prairie Parks Commission
Eden Prairie Program Board
Eden Prairie City Council
•
We would like to make a formal request to the City of Eden Prairie for improvements to
the existing cross country ski trail system at Staring Lake Park. After explaining the
rationale for the improvements, we will address a couple of potential problems and their
solutions. The improvements that will be addressed include:
•
1. Changing the flow of traffic from two-way traffic, to one-way traffic.
2. Increasing the trail options for citizen skiers.
3. Creating a better training facility for competitive skiers, (i.e. EP High School
Nordic Team.)
4. Creating a trail system that could potentially be a host site for a nordic ski race,
(i.e. Lake.Conference Race, or local citizen race for adults and kids.)
Currently, a majority of the trail system involves a narrow trail that meanders along the
south side of Staring Lake. This trail usually has a classic track along both sides; one
side allocated for traffic heading east,the other side for heading west. Skate skiers do not
have enough room to ski the trail without wiping out the classic tracks because there
simply is not enough room down the middle of the trail and, consequently, they seldom
use the trail. By changing the trail to be mainly one-way traffic, classic skiers can use the
track set along the right side of the trail, while skate skiers, could use the remainder of the
trail,and not wipe out the classic track. This of course implies that there is another way
for the skiers to return to their starting point. The new trail improvement will do this.
If skiers were to begin skiing near the sledding hill area at Staring,their only option is to
ski down along the lake, heading east, turn around and ski back, or ski along the lake,go
up a gradual hill, down a steep hill, and then head back along the same trail. Either way,
the majority of the time they are skiing along a flat trail along the lake. With the new
trail improvements,'skiers will have a minimum of three options once they leave the
sledding hill area. They can take a short loop, approximately 2 kilometers, a medium
length loop, around 3-4 k, or a longer loop, around 5-6 k.. In each of these three options,
they never ski the same trail section twice, and there is room for both skaters as well as
• classic skiers. .
Competitive skiers, who live in Eden Prairie, do not ski in Eden Prairie. The reason is •
that there are no trails that provide the terrain suitable for training for competition. By
implementing the new trail improvements, skiers would encounter a minimum of three
additional hills to train on, and also incorporate some short training loops for doing
interval training on some of those hills. The severity of the incline that makes up the
bluff along the southern shore of Staring Lake prevents it from becoming a destination
ski area, but it surely could be improved upon so those residents who want to have a more
challenging experience could do so close to home. Currently the high school team trains
at Staring Lake 3-4 afternoons per week.We would greatly benefit from the new trails,
and perhaps not have to spend the$350.00 per day bussing fee to travel to one of the
• Hennepin Parks trail systems so often.
S
One of our dreams is to one-day host a community race in honor of Ben Husaby. Ben is
an Eden Prairie graduate who has participated in two Olympic Games in Nordic Skiing.
He has won several National Championship races, and it would be nice to put a race
together in his honor. It could have several age group categories,-so entire families could
participate. The new trail system would be ideal for such a venture. Hennepin Parks ski
areas are the destination for most Lake Conference Nordic races. Staring Lake could
potentially be a site for a conference race, with the proper trail system, and we may only
be a year or so away from having enough variety to the trail system to be able to attract
competitions like this, and perhaps others. _
•
•
As mentioned in the opening of this request, we would like to address a couple-of
concerns that were brought to our attention by Bob Lambert and Stu Fox.
1. Potential conflict with Disc Golf users. •
2. Hill that connects the lakeside trail with Disc Golf course.
. Part of the new trail design includes skiing on the Disc Golf course. we are aware that
. people continue to play in the winter, and that there could be a conflict with walkers on .
the ski trail. In the back of my mind we were wondering.if the Disc Golf course couldn't
be closed from mid-November through mid-February to accommodate a three-month .
winter only sport,like skiing. The impression received from Bob and Stu was that it was
a program concern, and may not be,a wise decision. If that is the case, and an
accommodation could not be reached, the skiers will have to grow accustomed to having
• foot traffic on that section of the trail. The trail can be placed so that it skirts the majority
of the Disc Golf course, but inevitably there will be some crossing of paths. We can live •
- with that. We would like to look into the possibility of roping off a tee box or two, and
possibly removing hole number one for the winter season to avoid important areas on the
trail.
The hill that Bob and Stu are concerned with is fairly steep, and makes the short loop on
_ the new design to be possible. It leaves the lakeside trail, and goes up the bluff along an
abandoned trail that has become overgrown by weeds and brush. If skied downhill,the
concern is that there could be little time for walkers to be aware of skiers about to cross, _
or for skiers to be aware of walkers along the walking path that are approaching. There
are two answers to this concern. Number one is that the hill is placed on the trail as an
uphill, and not a downhill. Meaning none of those concerns would come into play. That
is,of course,if everyone abides by the trail map. We acknowledge that not everyone
does that all the time. The second answer addresses that instance. The sight lines that
seemed to be obstructed this fall as we walked the trail would no longer be as obstructed.
There was full foliage when we walked, we do feel that, with the difference in speeds
between the skier and the walker, there should be plenty of open sight lines to adjust and
avoid conflict. The other areas where the ski trail crosses the walking path at time are
crossed at fairly high speeds, and no conflicts have risen in the past two winters of use by
the high school team while training. If a concern still exists,proper.signage for walkers
could easily draw attention to the "crossing ahead".
6
In closing we would like to add that this has been a two-year process to date. We have
had some open discussions with people from the Metropolitan Airports Commission in
regards to extending a lease amendment to make this all happen. They are willing to help
the school district in this endeavor. All the pieces seemed to be clarified last April as the
proposed route was walked with City personnel as well as representatives from MAC.
We knew what MAC wanted to make the lease amendment, and the City knew and
accepted what their role was in the proposal. MAC is still waiting for the legal
description and a photo of the land that they requested last April.
The ski trail at Staring Lake can be a much better ski venue for the citizens of Eden
Prairie. The 100+members of the high school ski team use it frequently. This trail
improvement request is a major step in bringing the facility closer to its full potential.
Certainly more can be done,but this improvement will go a long way to giving Eden
Prairie a respectable cross-country skiing trail system. -
Enclosed you will find a sketch of the ski trail.at Staring lake. What you see highlighted
is the new trail design, and the direction arrows are also for the new trail design.
Thanks for your urgent consideration,
Doug Boonstra
Head Nordic Ski Coach
Eden Prairie High School
4i
•
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S v-ve Sch
Director of Student Ac ' ties
Eden Prairie High School
Disc Golf Course and Location Maps for the Twin Cities and surrounding area Page 1 of 2
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UNAPPROVED MINUTES
EDEN PRAIRIE COMMUNITY PROGRAM BOARD &
PARKS AND RECREATION CITIZEN ADVISORY COMMISSION
JOINT MEETING
TUESDAY, OCTOBER 30, 2001 7:00 P.M., CITY CENTER
COUNCIL CHAMBER
8080 Mitchell Road
BOARD MEMBERS: Chair Munna Yasiri,Dick Brown, Therese Benkowski,Harry
Davis, Jr., Jeffrey Gerst, Harry Moran, Susan Oswald and Kim
Teaver
BOARD STAFF: Laurie Obiazor, Staff Liaison and Carol Pelzel, Recording
Secretary
SUPPORT STAFF: Bob Lambert,Director of Parks and Recreation Services
Stuart Fox,Manager of Parks and Natural Resources
PARKS AND RECREATION CITIZEN ADVISORY COMMISSION
COMMISSION MEMBERS: Kim Teaver(Chair),David Larson,Rob Barrett, Ann Birt,
Susan Dickman, Trisha Swanson and Philip Wright
GUESTS: Steve Schultz,Director of Student Activities,Eden Prairie
High School
Jim Deanovic, 9465 Amesbury Lane, Eden Prairie
Carla McCarty, 11007 Jackson Drive, Eden Prairie
I. CALL TO ORDER AND ROLL CALL
Community Program Board roll call:
Chair Yasiri called the meeting to order at 7:05 p.m. Board members present included
Munna Yasiri,Dick Brown, Therese Benkowski, Harry Moran, Susan Oswald and Kim
Teaver.
Board members absent were Harry Davis, Jr., and Jeff Gerst.
Parks and Recreation Citizen Advisory Commission roll call:
Commission members present included Kim Teaver(Chair),Rob Barrett, Ann Birt, Susan
Dickman,David Larson and Philip Wright.
Commission member absent was Trisha Swanson.
9
•
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30, 2001
Page 2
H. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
MOTION: Brown moved, seconded by Benkowski,to approve the agenda as published.
Motion carried, 6-0.
IV. NEW BUSINESS
A. Request for Expansion of Cross-country Ski Trail System at Staring Lake Park
by Eden Prairie High School
Lambert expressed his appreciation to the Board and Commission for meeting on such
short notice.He explained that staff is trying to move this item forward for City
Council consideration on November 6. Lambert explained that staff is asking both the
Program Board and Parks Commission to consider a request from the Eden Prairie
High School for an extension of cross country ski trails in Staring Lake Park. The
request for the trail expansion is to accommodate the 100 participants of the ski team.
The extension of the trails will also provide a much better training course for the team.
Lambert reported that City staff has been in discussions with the ski team coach for
several months. There has been some disagreement between City staff and the ski
coach regarding the proposed request. Lambert presented a map showing what the City
is recommending. The ski coach would like more trails than what the City is proposing
and a different configuration.
Lambert explained that City staff have concerns with where the coach wants to locate
the trails. They are requesting that the trails be located in a heavily wooded area in
Staring Lake Park. This area is a fairly narrow wooded strip on the hillside and a
number of areas have already been cut through. Staff is concerned about putting many
more-trails through there. Lambert said should staffs recommendation be approved,
City staff would not be recommending any additional trails in this area. He indicated
that it is their responsibility to protect the City's resources. Lambert explained that staff
can support the revised trail alignment proposed by staff which would add significant
trail loops to the system. Anything beyond that staff would have serious concerns.
Lambert explained that the cross-country ski coach, Doug Boonstra, was out of town
and unable to attend this meeting but did urge them to move forward with this request.
It is critical to get it to the City Council in order to get the trails completed before the
snow starts to fall. Steve Schultz,Director of Student Activities for the High School,
will be making the presentation to the Board and Commission.
Schultz introduced Jim Deanovic and Carla McCarty,parents of ski team members. He
explained that they have been working on this request for the last couple of years.
Schultz presented the history of how the ski team got to where they are today and what
brings them to this point. The Nordic ski team has grown over the years and as the
School District remodeled and expanded their facilities they lost training areas for the
team. They are now searching for a training location.Most often the ski team skis at
/O
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30,2001
Page 3
•
Hennepin County Parks. This has become a problem, especially with the change in
school starting times. The later dismissal time makes a significant difference in the
winter as to how much daylight is available for practice. They are looking for a home
in Eden Prairie. Two years ago they did find an area by Staring Lake that included
property owned by the Metropolitan Airports Commission(MAC),Hennepin County
Vocational and the City and they have been working with those entities to do
something on this property. Schultz explained that their specific request is the result of
walking through this area with City staff. Some of the problems with this plan are the
impact on the disc golf course and the site lines going down one of the areas. Schultz
stated that they have not walked the City's proposal and are, therefore,not prepared to
respond to it. He indicated that they would be appreciative for any improvement to the
trails from what they currently have. Schultz said their goal is to have as small of a
negative environmental impact as possible and to balance safety concerns. He stated
that they would be more than willing to work with the City on working out a solution.
Fox presented the background on the evolution of this project. He explained that the ski
trail starts next to Staring Lake Park. It runs down the hill to the lakeside of the existing
walking trail. It then goes out to a location below the Cummins Grill House and loops
along the ballfields and then back. This trail has existed for eight or nine years. Two
years ago the high school ski team coach stated that they needed a training facility and
• asked the City to consider looking at alternatives. They also had to get the Vocational
School involved. They are suggesting that rather than having the trail come up into the
meadow they loop it back. This would result in no major change but would add
distance. The problem with that was getting over to that location. The only place to
cross the creek is the bridge. This would result in skiers being mixed with walkers and
runners. Fox explained that the solution was to take the trail onto the frozen lake to the
Vocational school. This also required approval from Hennepin Technical College to
clear some of the woodlands. This loop has existed for the past two years. Fox stated
that City staff is recommending that the trail starts below the hill and comes back with
a loop and then up onto the MAC property. The trail would run behind the private
property located in this area and come up onto the disc golf course. A loop would be
made on the golf course. Another alternative would be to come across between the
ballfields and the horseshoe pits'and back across the top. City staff has looked at the
most non-invasive locations.
Fox reviewed the issues raised explaining that crossing MAC property requires
approval of MAC. There has been some discussion regarding erosion on the trails
along the top of the hill. MAC is concerned that if a trail is placed on their property and
erosion does occur that they not be responsible for the repair. The School District did
agree to sign a letter stating that if erosion did occur,they would be responsible for it.
Fox explained that another concern is with the disc golf course. This course was built
as a year round facility. Staff is recommending that they try to utilize part of the area
for cross-country skiing with the idea that this would be a loop portion of the
expansion;however, it may be subject to foot traffic from the disc golf course users.
With regard to the removal of trees,Fox reported that staff has inventoried the trees
necessary to expand the various portions of the ski trail as proposed and has
1I
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30, 2001
Page 4
determined that approximately 50 trees of two-inch diameter or greater(with an
average diameter of 4 inches)would be cut to accommodate the proposed trail
expansion. In addition,the trail system clearing of a 12-foot width would involve
approximately 1,000 feet of brush removal.
Lambert pointed out that City staff is supporting the trail on the disc golf course.
However,they are proposing that the disc golf course remains open. The skiers and
golfers will be informed that there maybe a conflict. It will be the school's choice as to
whether or not they groom the trail at this location. By grooming the trail, they may be •
encouraging more disc golfers. Lambert explained that staff is supportive of the
expansion of the ski trail as proposed with the revisions as shown on the aerial
photomap. This does change slightly the course that has been requested by the high
school ski coach. Staff recommends that the School District sign a letter of liability
with the Metropolitan Airports Commission for the portion of trail on MAC property.
The ski trail on the disc golf course would be put in as a loop trail portion without the
downhill extension to the lower trail. Clearing and construction of the trail would be
done under the direction of City staff with City staff being present when any work is
being done.
Barrett asked if the City has done a cost analysis of this project and if what the City is
proposing accomplishes what the School District was proposing. Schultz responded
that this is the first time they have seen the City's proposal so he could not respond to
whether or not this meets their request. Deanovic said he did not think the coach
would have a problem with the City's proposal. They are very willing to work with
the City. Lambert explained that they have not done a cost study because they were of
the understanding that the work would be done by volunteers. Yasiri asked if there
were a cost,would the City be responsible for those costs exclusively. Lambert said if
the City constructs the trails it would be their responsibility. The main work to be
accomplished would be the cutting of trees and removal of brush. Staff also has to
meet with MAC. There are some concerns about getting through some of the gully
and the amount of grading that will have to be done. Their goal is to do as little
grading as possible. Yasiri asked if money is budgeted for this project. Lambert
responded that they would simply reassign City staff to work on this project.
Wright pointed out that there is about a 75-foot drop from the south side to the north
side and this would make for an ideal ski trail. It also breaks up the boredom factor of
the trails. Wright thought this was a very good proposal and would be good for
training. Wright said one of the negative things about these trails is that the signage is
very poor. It is hard to determine if you are on a running trail or ski trail. He said that
if attractive signage is added to identify the various trails a lot of their problems
would be solved. This proposal with proper signage will also create a nice atmosphere
for recreational skiing.
Brown asked the reason for this expansion and what are they doing now without the
expansion. Schultz responded that the ski team does ski at Staring Lake a couple of
times a week in addition to going to County parks. It is their hope that they can stay
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30,2001
Page 5
in Eden Prairie more often than going to other parks.By remaining in Eden Prairie
they can save time and also save transportation costs.Expanding the course will also
provide them with room for skate skiers. It will allow them to pass each other.
Deanovic pointed out that the expansion would allow them to hold races at this
location. Brown said he feels that every time they do something like this they
overlook the infringing on people who walk the trails. These trails are for the use of
the entire City and by expanding these trails the general public seems to be taking a
back seat. Brown said they are taking something away for something that is not really
needed right now. Brown asked who pays the costs for transporting the skiers to other
locations. He asked if there are participant fees. Schultz answered that they do pay an
admittance fee. Brown questioned which trees would be removed. Fox showed on the
map the areas in which the trees would be removed. He explained that approximately
one-third of the trees are on MAC property while two-thirds are on City property.
Benkowski asked how they can make sure that the public doesn't use these trails for
other uses such as snowboarding or sledding. Schultz responded that he did not know
of a way to control the uses of these trails and it would be difficult to expect staff to
monitor the trails for their intended purposes. Schultz also pointed out that as the City
grows they have to find a way to make sure they accommodate new needs and new
interests while at the same time impacting all interests and needs. The proposed
change will be a benefit for skiers while not having a negative impact on walkers.
Brown said he is not in favor of taking a public park and converting it for the use of a
special interest group and removing at least 50 trees. He said he still does not
understand the purpose of the expansion other than to give the skiers a nice place to
ski and improved training trails that are available at other locations.
Benkowski said she is concerned with the maintenance of the trails. If the coach
retires or decides not to groom the trails she asked who would be responsible for the
maintenance. Lambert responded that the City is responsible for the trail grooming.
However,the coach does it now because the City does not do it quick enough for the
ski teams. They like the trails to be groomed immediately following a snow fall. The
maintenance of the trails is not a high priority for the City. Lambert explained that
City staff sees this use as another recreational use at Staring Lake Park. The trails will
expand another recreational use and is a great benefit to the community.
Moran asked how many students participate in this program and if they anticipate that
the number of participants will continue to grow. Schultz answered that the
population of the High School is starting to level off. They will not be seeing the
rapid growth in the total population.However,the number of kids in the Nordic ski
program has been consistently 100 to 130 students. Schultz said they do not see that
falling off for a couple of years.
Teaver asked what kind of traffic these trails get besides the High School students.
Lambert said they do not see a lot of other skiers; however,they don't monitor the
number of skiers.A lot depends on the amount of snow that is received. The longer,
i3
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30,2001
Page 6
better trails will attract more skiers. Teaver asked if this is the only facility for cross-
country skiing in Eden Prairie. Lambert said it is the only one in the park system.
They are talking about having trails in Birch Island and Hennepin Parks is talking
about trails at Bryant Lake.
Larson pointed out that the number of students participating in the cross-country ski
team is larger than those participating on the hockey teams. This is a big program.
Larson explained that the neat thing about trees is that they can be replaced,they are
renewable resources. He said that they might want to consider placing carpet on the
bridges so they don't have to worry about snow removal and they would utilize more
space.He questioned whether or not they are using technology for space to its best
advantage. Lambert explained that they would have to get a trail to the bridge. This
would result in 100 to 150 feet of pedestrian trail. Larson said he does not look at this
as a special interest group but as a School District activity and he does support that.
Anything that encourages children to be outside or be involved in something is
positive.
Birt asked if these trails would be used for competitive racing with other schools.
Schultz explained that it is their hope that at some time in the future they will be able
to use the trails for racing. Birt asked if they would have to develop a schedule for
•
other schools to use these trails. Schultz responded that they would not be advertising
this as a venue and they would not encourage other schools to use the trails unless it
is for a meet. Birt said she feels this is a wonderful program with the number of
participants they have.
Yasiri asked if they have considered replacing the trees that are being removed.
Lambert responded that they have not discussed that. They are concerned with the
tree loss and they do support the expansion of the recreational facilities but they must
be careful that they don't ruin the very resource that they are enjoying. That is why
City staff is being careful about where the trails may be expanded.Yasiri asked if
City staff is comfortable with the revised plan and if they have any major issues with
the plan.Lambert said they are comfortable with the revised proposal and they have
no major issues other than those discussed this evening. Fox responded that he stands
by his recommendation. Yasiri asked if there would be any environmental impact
studies done before the trails go in. Lambert answered that there would not be any
additional study done.
Parks and Recreation Citizen Advisory Commission Action:
MOTION:Birt moved, seconded by Dickman,to recommend to the City Council
approval of the expansion of the cross-country ski trails at Staring Lake Park as
detailed on the map and with the conditions outlined in the summary within the staff
memorandum. The motion carried, 6-0.
19
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30,2001 •
Page 7
Community Program Board Action:
MOTION: Brown moved, seconded by Benkowski,to recommend to the City Council
denial of the request for expansion of cross-country ski trail system at Staring Lake
Park by Eden Prairie High School.
Brown said he is recommending denial because the ski trail is for limited use. He is
also concerned with the number of trees that will have to be removed. Brown indicated
that he is still not sure why the trails need to be expanded.
Teaver said the expansion of the trails is also a benefit for the citizens and not
exclusively for the High School. This is something that does not exist in the
community and they are requiring Eden Prairie residents to go to other locations.
Benkowski said she agrees with Brown and feels that there are other places the ski
team could use. She suggested that they go to the Arboretum that is not that far from
the High School. She is also concerned with the number of trees that will have to be
removed.
Oswald said she does support what Brown and Benkowski have said. She does support
the students,however, she feels there are other alternatives. Oswald explained that she
is hesitant to approve this request.
Yasiri pointed out that Davis was unable to attend this evening's meeting but did have
some concerns; one of which was whether or not there would be an environmental
impact study. Davis indicated that if there were no environmental impact study
completed he would not be able to support this project.
Vote was called on the motion with Brown, Benkowski,Moran and Oswald voting aye
and Yasiri and Teaver voting nay. The motion carried,4-2.
MOTION: Oswald moved, seconded by Moran,to recommend to the City Council
that this issue require further study of the environmental impact and the Community
Program Board take a look at the actual trails.
Lambert explained that this item would be going to the City Council on November 6
and if it is not approved it would be a dead issue. If the City Council approves this
request it will move forward. Benkowski pointed out that they did not receive the
agenda for this meeting until Monday,which did not allow the Board adequate time to
physically review the trails. Lambert did encourage the Board and Commission
members to walk on the trails and asked that they contact Stuart Fox to arrange a time
for them to walk the trails.
Vote was called on the motion with Yasiri,Benkowski,Moran and Oswald voting aye
and Brown and Teaver voting nay. The motion carried,4-2.
1�'
Community Program Board&Parks and Recreation
Advisory Commission Joint Meeting
October 30,2001
Page 8
V. FUTURE MEETINGS/EVENTS
Community Program Board—Tuesday,November 27, 2001
Parks and Recreation Citizen Advisory Commission—Monday, December 3, 2001
VI. ADJOURNMENT
MOTION: Birt moved, Teaver seconded,to adjourn the meeting. The motion carried.
The meeting was adjourned at 8:40 p.m.
16
b__
CITY COUNCIL AGENDA DATE:
SECTION: Report of the City Manager November 6,2001
SERVICE AREA/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Carl Jullie, City Manager Open Forum Issue
TB. I
Requested Action
See attached memo.
Synopsis
See attached memo.
Attachments
November 1,2001, Memorandum from City Manager Carl Jullie
I
MEMORANDUM
To: Mayor and Council
0 From: Carl Jullie, City Manager G
Date: November 1, 2001
Eden Prairie Subject: Open Forum Issue
At the October 16 Council Meeting, staff was directed to provide some background information
regarding the issue of scheduling of"Open Forum"opportunities for citizens to address the
Council on specific issues of their choice.
Presently, it is the Council's practice to provide an Open Forum opportunity immediately prior to
each regular Council meeting,beginning at 6:30 p.m. in the Heritage Meeting Rooms. This
provides a more informal opportunity for persons to interact with Councihnembers and Service
Area Directors. Persons planning to speak are asked to notify the City Manager's Office by
noon of the meeting day with the nature of their discussion topic. Over the past 12 months there
have been 13 Council Forum sessions and total of nine separate persons/groups appearing at
these Forums. A summary of Council Forum participation is shown on Attachment A.
On July 10, 2001,the Council received a summary report from Carl Neu& Co. following a
series of Council/Staff Leadership Workshops. Attachment B describes the proposed
modifications to the Forum/Workshop Schedule the Council is now following.
On January 2, 2001,the Council discussed various Workshop Topics. Attachment C is an
extract of the minutes of that discussion. Councilmember Case made specific reference to the
". . . need to open up the Open Forum,perhaps try town hall meetings twice a year."
In March 2001, the results of a Community Survey were summarized in a report from Wirthlin
Worldwide. Attachment D provides an executive summary on the topic of communications.
The summary indicates that, overall, direct telephone call and e-mail are residents' preferred
method of communication to Eden Prairie officials or staff members. Forty-four percent of
respondents said they might use Council Forums off-camera,while 33 percent said they might
use the Forum on-camera—but that was the least preferred method of communicating with
Council or Staff.
On Tuesday evening,the Council may wish to discuss this issue to determine if any changes in
the Council Forum process would be appropriate. We have scheduled a Workshop at the
December 4 Council Meeting to discuss the full recommendations of the Carl Neu&Co. report.
CJ:lam
Aftach m.e n+ A
Council Forum Participation
November 21,2000 Don Klingel—Hartford Place Development
December 5,2000 Friends of Birch Island Woods—Jeff Strate & Geri Westermann
December 19, 2001 Highview Drive/Lakeland Terrace Sewer Construction Project
January 2, 2001 Installation of Poletop Radios— Metricom/Max Thompson
February 6, 2001 Eden Prairie Chamber of Commerce—Concern about format of
City's Special Airport Meeting on February 10
February 20, 2001 No Forum Participants •
March 5, 2001 No Forum Participants
March 20, 2001 Zero Expansion—Laurie Pepper,Mark Michelson,Kim Vohs
April 3, 2001 Zero Expansion—Laurie Pepper,Mark Michelson
April 17, 2001 No Forum Participants
May 1, 2001 Request for Grave Marker Rule Exception—Delores Hodge
June 6, 2001 School Bus Arm Violations—John Mallo
August 7, 2001 No Forum Participants
August 21, 2001 Zero Expansion—Vicky Pellar-Price &Kim Vohs
September 4, 2001 No Forum Participants
September 18, 2001 Eden Prairie Hockey Association—John Schmelzle
October 2, 2001 Zero Expansion—Gary Demee,Mark Michelson, Vicky Pellar-
Price, Kim Vohs .
October 16, 2001 Zero Expansion—Mark Michelson,Vicky Pellar-Price
Analysis:
• 18 Workshops were held in the past 12 months
• 13 Workshops included a Council Forum held per request of citizen/organization
by noon on the day of meeting
• 9 separate individuals/organizations addressed Council regarding various issues
3
ctclurn enf 1311
SUM1 IARY OF COUNCIL/STAFF DISCUSSION ON COUNCIL FORUM AND
MEETING SCHEDULE
PROPOSED MODIFICATIONS TO CITY COUNCIL SCHEDULE
I. Modify Workshop/Forum to provide focused time for each by designating
one meeting per month for the Forum and one for the Workshop
Council Forum Participation: To receive priority of a
First Meeting of the Month scheduled time(10-15 minutes),
6:00—6:45 p.m. participants must contact the Office of
the City Manager by noon the day of
the meeting. Participants will be
• scheduled on a first come, first served
basis. Walk-ins will be given an
opportunity to present(3-5 minutes),
•
time allowing.
Workshop
Second Meeting of the Month "
5:00—6:45 p.m. "
II. Provide time for more in depth discussions between Council and staff
•
Extended Workshops (two per year)
Third Tuesday in March and October
III. • Provide opportunity for Council to meet more informally with the people at
•
off-site locations
Town Meetings -- Offsite, Selected Topics
Second Tuesday in March and October
7:00—9:00 p.m.
IV. Closed Sessions
Hold on short Council Forum nights whenever possible(first meeting of the
month)
V. Provide for an Annual City Council/Staff Retreat to review strategies and set
strategic direction for upcoming year(s)
First Quarter Retreat—Facilitated
Friday/Saturday—late March,before Spring Break
W
CITY COUNCIL MINUTES
January 2,2001
Page 7
1. Mayor Jean Harris - Appointment of Mayor and Councilmember to
perform the Annual Review of the City Manager
MOTION: Butcher moved, seconded by Tyra-Lukens, to appoint Mayor
Jean Harris and Councilmember Ron Case to perform the Annual Review
of the City Manager. Motion carried 5-0.
2. Workshop Topics .
Mayor Harris said it is critical for Councilmembers to recognize the
importance of the responsibilities in which they are engaged and with
which they are charged as policy-makers of a highly complex and diverse
$50 million public service organization. It is also important that Council
restate the foundations of past successes in order to continue to build upon
them to secure the future.
The City Council is a policy, legislative and decision-making body. It
should:
(1) work strategically with the management team on City staff;
(2) respect and support the City Manager's role in administering City
operations and managing the highly professional staff;
•
(3) maximize use of the City's boards and commissions in the decision-
making process;
(4) continue to use the City's strategic initiatives to guide its actions and
decisions;
(5) develop and nurture strategic partnerships in the larger community
which are mutually beneficial and which commit Council to optimize
• opportunities and critically use resources;
(6) prudently invest in programs, facilities and infrastructure, in order to
protect the City's internal resources and preserve its heritage.
•
The Mayor said over the past year the Council identified a number of
areas which would further define and refine the City's positions and
•
initiatives. Following are Workshop topics she would like to see
discussed in 2001:
•
(1) Eden Prairie was the largest recipient of venture capital in the last
quarter of 2000 and has dominated awards for fast-growing high tech
companies for the past two years. The City Council needs to know
more about these companies and how the City can help them as they
• mature. Therefore, Mayor Harris proposed establishment of a
business advisory council or roundtable to identify issues and
concerns of businesses in the community, how to make the City even
more receptive to business, and even to assist in economic
development ideas.
(2) Regarding the City's historic homes, Mayor Harris proposed
expanding the focus of the CIP to include a task force composed of
'5
CITY COUNCIL MINUTES
January 2, 2001
Page 9
(3) Establish a performance-based budget. When people look back on the
legacy of this Council, the budget document will tell most about the
Council.
Tyra-Lukens listed:
(1) Establish a performance-based budget, which would give the Council
information on how much each program costs.
(2) Renew focus on internal government,making it as optimal as possible.
Even though the City has a Web site, she believed the City is not as
high tech as it could be. A paperless Council packet could save
money.
Mosman listed:
(1) Connect with residents.before and during controversial projects. This
might require an additional staff person to be a resident/
neighborhood liaison. She recommended Council get out into the
community to hold meetings with interested groups about projects
being proposed, such as roads, housing or trails, or to discuss various
topics, such as wetlands or safety. Invite local businesses to be an
advisory presence in promoting economic development in the City,
and set up a committee for regular feedback or meetings.
(2) Prioritize preservation of the City's cultural heritage. Develop an
action plan to determine where the historical sites fit into serving the
community.
(3) Preserve water quality. Look at water quality and storm run-off with
some sense of importance and innovative ideas.
(4) Fully address the Community Center/Water Park/Youth Center issue.
Focus on the Community Center in the larger recreational study.
Look at it intensely to consider either upgrades, additions and new
uses (like a youth center) or weigh it in the balance for replacement.
(5) Move to get information and education on the airport expansion issue.
There is much citizen concern about the Flying Cloud Airport
expansion, and it has not been obvious to residents that the City has
been addressing these concerns. This issue is sensitive and is at a
critical point in time. The Council needs to hear from the City's legal
counsel and other useful sources as to what the City's options are.
Mosman said she would like to make a motion on holding a special
meeting to address the airport expansion issue.
MOTION: Mosman moved, seconded by Case, to direct the City
Attorney to return to the Council at an executive session as soon as
possible (possibly on a Saturday) with a plan of action listing alternatives
and options for pursuing any and all legal remedies necessary to protect
the interests of the City of Eden Prairie and its citizens in the face of
MAC's intended expansion of Flying Cloud Airport. Additionally, we
should invite to our workshop following the closed session the Flying
Cloud Airport Advisory Commission, City staff who have been working
6
CITY COUNCIL MINUTES
January 2,2001
Page 8
representation from the City Council,the Planning Board,the Heritage
Preservation Commission and citizens at large,who would return with
recommendations to the Council as to how best to ensure a balance of
all these needs and protection of these historic structures. The staff
and Council should recommend how this group would be established
in the first quarter of 2001, following receipt of results from the
Community Survey integrated with information from the Community
Forum.
. (3) On February 6,Lyle Wray, Executive Director of the Citizens League,
will talk to the Council and staff about E-Govemment at a Workshop.
He has given a number of seminars around the country and
internationally on E-Government. After that the Council would want
to look broadly at the direction it wants to go to and what investment
is needed to achieve the purposes the City has identified.
Mayor Harris asked other Councilmembers for their suggestions of
Workshop topics.
Butcher listed:
(1) Encourage active involvement of citizens to participate in government.
She would like to strengthen the role of the City's commissions and
generate interest in proactive participation. She asked citizens to serve
on citizen task forces, commissions and boards, and announced that
there will be an Open House on January 16 from 5-7 p.m. for those
interested in being citizen advisors to the City.
(2) Proactively attract businesses, particularly high-tech businesses, to the
City. A healthy business sector will help achieve a strong future for
Eden Prairie.
(3) Accommodate future workers with quality housing and varied housing
options that fit well into the neighborhoods.
Case listed:
(1) A detailed discussion on how to increase citizen interest and
involvement in local government. They need to open up the Open
Forum,perhaps try town hall meetings twice a year. Councilmembers
should go out on field trips. If discussing senior issues, they could
tour the Senior Center, senior cooperative buildings, etc. If discussing
parks or historic sites, Council could go to look at open spaces or tour
the three historic houses. Schedule meetings in different quadrants of
the City at schools, churches or park facilities to discuss immediate
•
neighborhood issues.
(2) Create several task forces: an E-Govemment Task Force to look into
E-Government possibilities, a Park Historical Facilities Capital
Improvement Plan Task Force as recommended by Mayor Harris, and
a Youth Athletics Task Force to find out what is needed by youth in
the next five to ten years, what that would cost and possible ways to
fund it.
Atfadmenk"D'f
Executive Summary - Communications
• Communication with the City
• Overall,direct telephone call and e-mail are residents'preferred methods of
communication to Eden Prairie officials or staff members
- Residents 55+show a stronger preference for phone calls(71%)and a
lower preference for e-mail(37%)than other age groups
- Nearly three out of four residents(74%)under the age of 35 prefer e-
mail
•• Access Information from the City
• Community program brochures and a City website are the preferred ways
for residents to access information
- Individuals under the age of 35 show the strongest preference for a City
web site(71%)and those ages 55+show a lower preference(30%)
WIRTHLIN WORLDWIDE 22
Communication •
D Overall most residents prefer direct telephone call and e-mail to contact
Eden Prairie official or staff member
I®Deffnftely would use Cl Might use DI Prefer not to use
Direct telephone call ,J�fl,{'bri LLt1 ,{ fi7 d lsx '` �?4r , e1y'p� 77.
E-mail 'vG�121i zr�`44 'i'Gi�-° 'Iffi�il�'l� .f'•t:�l�iiiff(i�d(r ff )NtGr'"7,.� Y f a tk3Ft 13%
24-hour response line ,F�i..,� 1a; ilif )i;' C E/}l1 f11 , _f,-0.pif,lg 21%
Personal letter 1 ,,1 1.ii ((4�r[ti?i-I.ti r j j1 �,f i- 20%
Personal meeting 7!iiiit*d71�=tr;IE °=l',Eil::33 Fa.k G;�d.7 `kti i 28%
Council forum,off camera 0 .a ;,, - 49%
Council meeting,on camera a 60%
Base:n=2.9833.072(9459-97%)
010:If you had a question orwanted to share your opinion w th Eden Prairie official of staff member,how likely would you be to use each of
the following methods of communlrabion7
WIRTHLIN WORLDWIDE 23
6h
Open Forum / Open Podium Possibilities
Option 1:
1" and 3`d Tuesdays 5:00—6:30 Workshop
6:30—7:00 Open Forum on extended topics with
advanced calling in
7:00—7:10 Open Podium in Council Chambers
untelevised and walk-on format. If no one responds to the
invitation, the meeting could begin immediately
7:10 City Council Regular Meeting begins
Option 2:
1st Tuesday Open Forum from 5:30—7:00
City Council Regular Meeting begins at 7:00
3''d Tuesday Workshop Session 5:30—7:00
City Council Regular Meeting begins at 7:00
Option 3:
•
A variation of Option 1 and 2 incorporating an open podium at every regular Council
meeting,but designating the first Tuesday pre-Council meeting slot as an extended ,
forum time and the 3`d Tuesday pre-Council time as a workshop.
•
Additional opportunities for community input:
Twice a year Town Hall meetings either with open topics or on designated
community issues
•
"Field Trip" Council workshops out in the community at sites pertinent to
the topic to be addressed
Open Houses in the Council Chambers prior to regularly scheduled
Council meetings to informally and individually meet with residents
CITY COUNCIL AGENDA DATE:November 6,
2001
SECTION:Director Parks and Recreation Services
SERVICE AREA/DIVISION'.• ITEM DESCRIPTION:Purgatory Creek ITEM NO:. • -
Parks and Recreation Recreation Area.Revised.Schematic.Plan.and. f , C.f
Robert.A.Lambert Director 1 Phasing Plan
Requested Action. •
Move to: Approve the revised schematic plan and phasing plan as submitted by SRF .
Synopsis
Since approval of the schematic plan submitted by SRF and the Purgatory Creek Recreation Area
Task Force earlier this year, SRF has been working with Barr Engineering and American
Engineering Testing Incorporated to further evaluate soil conditions of the site and loading
requirements to accommodate the schematic plan. At the November 6th meeting, SRF will
review the revisions to the original schematic plan to accommodate these soil conditions and will
discuss a phasing plan for development of this site.
Background •
The revisions to the schematic plan and the phasing of the development of this site take into
consideration soil conditions and the length of time it will require to surcharge various areas of
the site to accommodate the proposed uses, as well as funds that are available for the first phase
of this project.
The goal of the first phase is to complete the overall grading of the entire site, provide the first
lift of materials to surcharge the full access required in the preferred-schematic design, complete
a trail connection-from the existing dike to the trail adjacent to Technology Drive and provide .
temporary parking_lots and landscape material that will not be affected by future.phases. •This
will allow initial use of this site and access-to the trail system that will be completed around the
wetland complex,. as'well as a surcharged.'edge that will allow dredging of the pond by the
• Watershed District within the next year or. 1:8 months. Future phases of this project will be
initiated based on funds available and demand:for expanded use of the site.
.. BL:mdd
Attachments: . '
1
PM
CONSULTING GROUP , INC .
Transportation■Civil•Structural•Environmental■Planning■Traffic■Landscape Architecture•Parking
SRF No. 0014107
MEMORANDUM
DATE: October 29, 2001
TO: Bob Lambert �.
City of Eden Prairie
•
FROM: Barry Warner,FASLA, MCP
Senior Vice President
Ken Grieshaber,ASLA
Associate •
RE: PURGATORY CREEK PARK PROPERTY REVISED SCHEMATIC PLAN
Soil borings were completed on the park property at the beginning of the schematic
design subsequent to completing the master plan. At that time, it was determined there
were a substantial amount of high moisture content calustrine clay soils throughout the
park which pose some structural problems for constructing the access roadway, parking
areas,trails,boardwalk and other miscellaneous amenities in the park. The depth of these
soils range from 30 feet to 90 feet with the deepest concentrations of clay located on the
southwest corner of the site adjacent to the wetland.
As a result, the approved schematic master plan design has been slightly modified to
respond to the soil conditions of the site, and the- timeline for implementing some
improvements extended to allow for fill material to be brought on to the site and allowed
to settle or surcharge on the property.
The following changes have occurred with the overall design and implementation
timeline:
1. The parking area has been.moved from the south portion of the park and
relocated farther north where more favorable soil conditions exist.
2. The formal.garden area has been located to the east, of the future building
site.
3. The waterfront boardwalk has been shortened and the concrete steps leading
down to the water's edge has been removed to minimize costs.
4. Construction of the new access drive alignment will be postponed two to
three years to allow fill material to surcharge on site.
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443
Telephone (763) 475-0010 • Fax (763) 475-2429 • http://www.srfconsulting.com
An Equal Opportunity Employer
3-
Purgatory Creek Park Property Revised Schematic Plan October 29,2001
Page 2
5. Pathways constructed in the park will be initially installed as crushed stone
and allowed to surcharge before converting to hard surface paving.
Other new amenities developed in the park include an internal park path circulation
system and a new visual East-West site line through the park. The attached graphics
depict the approved schematic master plan, revised schematic plan and phasing plan for
implementation for the park.
•
•
•
•
•
•
CITY COUNCIL AGENDA DATE:November 6,
2001
SECTION:Director of Parks and Recreation Services
SERVICE AREAIDIVISION: ITEM DESCRIPTION:Richard T. Anderson ITEM NO:
Parks and Recreation Parking Lot and Building Demolition Proposal -�tfl .0!a
Robert A. Lambert Director �[-
•
Requested Action
Move to: Approve the development of the main parking lot and trail head for the Richard T.
Anderson Conservation Area, including removal of or demolition of the existing
farmhouse and farm buildings.
Synopsis
Over the last five years,the City has acquired approximately 125 acres of land in southwest Eden
Prairie as part of the Richard T. Anderson Conservation Area. In 2000, the City developed an
access road and parking lot to accommodate six cars from the Settler's Ridge Development north
of this site. The City also developed a walking path system throughout the conservation area and
developed a signage program that provides interpretive information at key points throughout the
conservation area. Now that homes are being developed along the north boundary of this site,
staff is recommending the development of the major access to this site from Highway 212. This
access will accommodate 22 cars and two buses. The estimated cost for this project is $70,000,
which would be funded from cash park fees.
Background
The City began acquisition of this parcel in 1996 with an LCMR Grant and received an
additional grant in 1998. Approximately half of the site was acquired through a five year
contract for deed, and the final 6.6 acres was acquired as land in lieu of park fees from the
Settler's Ridge Development. An additional two to three acres is anticipated to be acquired
when property to the east is developed.
Staff recommended delaying development of the major access from 212 until a sufficient number
of homes were developed along the north boundary that ensure adjacent property owners were
able to view the majority of the site, and thus monitor activity that would occur(especially after
hours activity).
1
City Council Agenda 11/6/2001
Richard T.Anderson Conservation Area Parking Lot&Demolition Proposal
Page 2
The proposed site plan includes a 22 car parking lot near the 212 access point and removal of the
existing buildings. A small handicapped accessible picnic area will be developed in the location
of the existing home.
The purpose of the conservation area is to preserve unique habitat, such as the high quality "Big
Woods" located in the northwest portion of the site, and to expand the native prairie area of the
eastern side of the site to its original size and quality.
A management plan for this site was developed in 1999, which recommended removal of all of
the junipers that have grown up over the years and are slowly eliminating the prairie. Other
invasive species that need to be eliminated include buckthorn and leafy spurge. That
management plan also recommends removal of the existing buildings as soon as staff felt
comfortable that the site would be monitored by adjacent neighbors to the north.
The Heritage Preservation Commission and the Community Program Board have reviewed this
proposal and have recommended removal of the existing buildings and development of the
parking lot as proposed.
The open areas parallel to Highway 212 that were field areas in the past have been reseeded into
native prairie. These areas will continue to be any eye sore over the next two to three years
before prairie grasses dominate the weeds. With careful management prairie grasses will be
restored throughout the majority of the high slopes on the eastern and southeastern portion of the
site.
The goal for completion of the parking lot construction and building demolition is the summer of
2002.
BL:mdd