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Home My WebLink AboutCity Council - 01/04/2000AGENDA EDEN PRAIRIE CITY COUNCIL TUESDAY, JANUARY 4,2000 7:OO PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim Clark, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swagged, City Attorney Roger Pauly and Council Recorder Peggy ‘Rasmussen PROCLAMATION FOR THE MARTIN LUTHER KING, JR. HOLIDAY THE EDEN PRAIRIE MANIFESTO I. 11. 111. IV. V. ROLL CALL / CALL THE MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MINUTES A. B. CONSENT CALENDAR CITY COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 21,1999 CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 21,1999 A. B. C. D. E. CLERK’S LICENSE LIST RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS RESOLUTION DESIGNATING DEPOSITORIES RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS CITY COUNCIL, AGENDA January 4,2000 Page 2 VI. VII. VIII. IX. X. XI. F. RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE RESOLUTION AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY G. H. I. RESOLUTION ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2000 J. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES K. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE NATIONAL LEAGUE OF CITIES L. APPOINTMENT OF MAYOR JEAN HARRIS TO THE MUNICIPAL LEGISLATIVE COMMISSION M. N. APPROVAL OF 2000 TOWING SERVICES AGREEMENT APPROVAL OF LETTER OF UNDERSTANDING WITH KMC TO PROVIDE ADDITIONAL FIBER OPTIC CABLE PUBLIC HEARINGS MEETINGS PAYMENT OF CLAIMS ORDINANCES AND RESOLUTIONS PETITIONS, REQUESTS AND COMMUNICATIONS REPORTS OF ADVISORY BOARDS & COMMISSIONS APPOINTMENTS A. RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER B. RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAlRIE CITY COUNCIL IN 2000 AND APPOINTING ACTING MAYOR CITY COUNCIL AGENDA January 4,2000 Page 3 C. RESOLUTION DESIGNATING COUNCILMEMBER CASE AS THE DIRECTOR AND MAYOR HARRIS AS ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY FOR 2000 D. APPOINTMENT OF COUNCILMEMBER THORFINNSON TO THE SOUTHWEST CORRIDOR COALITION E. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE COMMUNITY RESOURCE CENTER ADVISORY COUNCIL F. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE SUBURBAN TRANSIT ASSOCIATION G. APPOINTMENT OF COUNCILMEMBER CASE TO THE SOUTHWEST CABLE TV COMMISSION H. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE EDEN PRAIRIE FOUNDATION I. APPOINTMENT OF COUNCILMEMBER THORFINNSON TO THE 1-494 CORRIDOR COMMISSION J. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE SOUTH HENNEPIN REGIONAL PLANNING AGENCY ADVISORY COUNCIL K. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY EMERGENCY MEDICAL SERVICES COUNCIL L. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY COMMUNITY HEALTH SERVICES ADVISORY COUNCIL M. APPOINTMENT OF COUNCILMEMBER THORFINNSON AS THE EDEN PRAIRIE REPRESENTATIVE TO THE SOUTHWEST METRO TRANSIT COMMISSION XII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Mayor Jean Harris - Amointment of two Councilmembers to perform the Annual Review of the Citv Manaeer B. REPORT OF CITY MANAGER C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR CITY COUNCIL AGENDA January 4,2000 Page 4 D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. Report from Eden Prairie Fire FiEhters Association - Changes to the Bylaws E. F. G. REPORT OF PUBLIC WORKS SERVICES DIRECTOR REPORT OF PUBLIC SAFETY SERVICES DIRECTOR REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY XIII. OTHER BUSINESS A. COUNCIL FORUM INVITATION XIV. ADJOURNMENT PROCLAMATION City of Eden Prairie Hennepin County, Minnesota WHEREAS, the City of Eden Prairie recognizes that Dr. Martin Luther King, Jr., had a dream and dedicated his life to helping freedom exist for all people; and WHEREAS, the events to commemorate Dr. Martin Luther King, Jr., serve as a reminder of his dream, his commitment to human rights, and his non-violent philosophy; and WHEREAS, the Eden Prairie City Council and Human Rights and Diversity Citizen Advisory Commission annually sponsor Human Rights Awards that recognize an Eden Prairie individual, non-profit organization, andor business that work to create an inclusive community spirit through their actions, activities, programs; and WHEREAS, the Eden Prairie City Council and Human Rights and Citizen Advisory Commission annually sponsor a Human Rights Youth scholarship award for students whose efforts further the Human Rights principles of Dr. Martin Luther King, Jr. and others; and WHEREAS, the City of Eden Prairie reaffirms its commitment to fostering diversity through the Eden Prairie Manifesto; NOW, THEREFORE, be it resolved that the City of Eden Prairie hereby proclaims January 2000 as a month to celebrate diversity and asks all residents to establish, communicate and encourage community standards that respect diversity; to promote acceptance and respect for individuals in an atmosphere of caring for others; and to join the City of Eden Prairie in recognizing and celebrating Dr. Martin Luther King, Jr.'s dream. ADOPTED by the Eden Prairie City Council this 4th day of January 2000. Jean L. Harris, Mayor City of Eden Prairie An Eden Prairie Manifesto That we, as representatives of Eden Prairie businesses, city government, educational and religious institutions, accept special roles and responsibilities in fostering diversity in our community. We are dedicated to upholding the rights of every individual in our community to fieedom, dignity, and security regardless of religious affiliation, race, ethnic heritage, gender, age, sexual orientation, physical or mental ability, or economic status. Representing all sectors of Eden Prairie, we publicly declare our intentions: H to continue the development of a multicultural community which will not tolerate acts of harassment and intolerance; to establish, communicate and encourage comm~~&~ standards that respect diversity; and H to promote acceptance and respect for individuals in an atmosphere of caring for others. Adopted by the Eden Prairie City Council, May 18,1993. Reaffirmed January 4,2000. Dr. Jean L. Harris Mayor of Eden Prairie We Are and Will Remain Intolerant of Intolerance UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL WORKSHOPB'ORUM 5:OO - 6:55 PM, CITY CENTER HERITAGE ROOM II TUESDAY, DECEMBER 21,1999 CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim Clark, Public Works Services Director Eugene Dietz, Asst. City Engineer Rod Rue, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swagged, Manager of Building Inspections Kenneth Schrnieg, City Attorney Roger Pauly and Council Recorder Peggy Rasmussen I. 11. 111. CALL MEETING TO ORDER - MAYOR JEAN HARRIS Mayor Harris called the meeting to order at 5:15 p.m. Councilmember Thosfinnson was absent. APPROVAL OF AGENDA The agenda was approved by consensus. DISCUSSION ON TH 101 -Jim Grube & Gene Dietz Dietz introduced Jim Grube, Transportation Director for Hennepin County. A report summarizing the public meetings held in Chanhassen and Eden Prairie was distributed to Councilmembers. The report includes the six concepts for improvements to TH 101 that are being considered. A memorandum dated November 30, 1999, answers the questions most commonly asked. A mailing to residents will include the November 30 memorandum. Also distributed were memos from the Chanhassen City Engineer to the City Manager. The December 7 memo is minutes fiom a work session involving the Chanhassen City Council, the City Engineer, the Carver County Public Works Director, and the Hennepin County Transportation Director. The December 16 memo provides an update regarding funding of the TH 101 project. Jim Grube said the goal at this meeting is to gain City Council support to continue the process necessary for the selection of the preferred Highway 101 improvement alternative. If the Council supports consideration of Alternatives 1-4, it should proceed with neighborhood meetings/open houses; if the Council supports consideration of fewer I CITY COUNCIL WORKSHOP MINUTES December 21,1999 Page 2 or different alternatives, it should proceed with a joint meeting with the Chanhassen City council. Grube has met a number of times with Chanhassen and Carver County engineers. The Carver County engineer wishes to have an improvement on Highway 101. The Chanhassen City Council has approved construction of a trail along the west side of Highway 101, and Chanhassen has included the trail in its Comprehensive Plan, which is expected to be adopted soon. The Council is asking if both projects can be supported and how to engage adjacent property owners in the discussion. If agreement cannot be reached on the road improvement project, the Council wonders what that means in terms of constructing a trail along the right-of-way. The east side of Highway 101 is a County Stat2Aid Highway, and Hennepin Co&ty has been maintaining the east side since it was turned back several years ago. The west side remains a State Highway because an agreement to transfer to Carver County was not reached. Carver County seeks Chanhassen’s approval of the preliminary concept of Highway 101 before it accepts the turnback of the west side of the highway. Chanhassen City Council wants guarantees as to when the road improvement project will be done and that the money will be available from the State and counties. The project is expected to cost between $9 million and $10 million for right-of-way and road improvements. The money set aside to pay for turnback projects is under the control of the State Legislature when its two-year budget is approved. The money set aside in 1999 did not specify the Highway 101 project as a recipient. In 2001 the Legislature could specify the project in its 2002-2004 budget. Both Chanhassen and Eden Prairie need to know what the local share of the cost will be, but won’t know until the State says how much it will pay. Chanhassen wonders if it should go ahead with the trail concept without knowing about the road project. As the Chanhassen City Council was discussing these issues, councilmembers said they would like to present the four alternatives to the Highway 101 neighborhoods for consideration. The four alternatives are: (1) An overlay project on the road as it exists now, with a trail on the west side; (2) A two-lane reconstructed road, with left- and right-turn lanes and improved sight lines for people coming out of their driveways (entering sight distance), medians at signalized intersections; (3) A three-lane road with a continuous center left-turn lane, medians as above; (4) A four-lane undivided road; medians as above. It was pointed out that the differences in cost and impacts are almost identical for 2, 3, and 4. Acquisition of two parcels of land and realigning of intersections would be needed in all alternatives. The cost for alternative 2 is higher than 3 and 4, with less improvement in the safety of the road. The benefits increase with options 3 and 4 while the cost goes down. Enger said the public wants to know up fiont why the road needs to be improved, because of increased traffic volumes, safety of the road, etc. He asked if that was discussed at the Chanhassen City Council meeting. CITY COUNCIL WORKSHOP MINUTES December 21,1999 Page 3 Grube replied this matter is the essence of the dilemma. When Dietz and his staff make a presentation to the public, they do an excellent job of providing infomation to the public in terms of responsibility at the local level. There is disagreement among people living along the corridor and what responsibility the county’s director of transportation has for the road. People who live along county roads hope to keep the roads as neighborhood streets and to discourage other people from using them. These people are reluctant to look at their neighborhood road on a regional basis. There are many driveways coming out to Highway 101. The accident rate is high along this corridor. The traffic level is presently at 13,000 vehicles per day, and by the year 2020 it is projected to be 21,000 vehicles per day, so the accident rate will go up if improvements are not made. Dietz pointed out the Chanhassen City Council has not had to face many issues that deal with county and state roads. Grube said Chanhassen would like to see the traffic directed to Dell Road and keep Highway 101 as a neighborhood road. Regarding neighborhood meetings, Grube advised only inviting the people who live along the highway, in order to build a level of understanding with them. Grube said the Chanhassen City Council wishes to meet with the Eden Prairie City Council after neighborhood meetings have been conducted. They wish to proceed to discuss options 1 through 4 at their neighborhood meetings. The recommendation of the Highway 101 Task Force on which Grube serves is to get approval of the options of two lane, two lane with continuous turn lane and four lane undivided. Hennepin County favors the option of a four-lane undivided road as the most cost-effective alternative. Grube asked Council if it wishes to continue the process and which alternatives are worthy of consideration. Mayor Harris replied the Council has had several meetings on this roadway and she has not sensed any change in its direction. The first choice has been for a four-lane divided road with trails on both sides. Dietz recommended that option 1 be dropped from consideration, but probably option 2 should be kept in for some more analysis and for comparison to options 3 and 4. If the three-lane option is selected, it could be restriped to a four-lane system in the fbture. If Council wants to pursue just alternatives 2, 3 and 4, it should be discussed with Chanhassen. The Highway 101 Task Force eliminated alternative 6, a four-lane divided road that weaves back and forth between the Eden Prairie and Chanhassen sides of the road. Alternative 5 is a four-lane divided road centered on the right of way. The four- lane divided is safer, so should always be considered. Councilmembers indicated they are comfortable continuing with options that are presently being considered. Mayor Harris asked Staff to track the process through neighborhood meetings. Chanhassen City Council has requested a meeting with Eden Prairie City Council after the neighborhood meetings. She thanked Jim Grube for his presentation. 3 CITY COUNCIL WORKSHOP MINUTES December 21,1999 Page 4 IV. DISCUSSION ON THE AMENDMENTS TO THE FEE RESOLUTION Enger explained the reason for this item being on the agenda is because the City needed to consider some fee changes that hadn't been changed for years and he wanted to go over the changes prior to the Council meeting. The Staff decided to increase these fees gradually. Butcher asked if peddlers would include sales by youth. Clark said they are exempt in most cases. Peddlers are not connected with any church groups. Regarding the charge for city maps, new residents receive a free map. There is a charge for additional maps. DISCUSSION ON THE CODE AMENDMENT REGARDING LICENSING V. Schmieg said Staff believes registering of contractors instead of licensing will significantly simplifl the process involved now in licensing of contractors. General contractors doing residential projects are required to have a State license that, with its controls and bonding, provide a greater level of protection for homeowners than was achieved through the City's licensing efforts. Staff will no longer collect insurance information for the Minnesota Department of Commerce, which now licenses these contractors. The City will still.be able to give owners of property information they would need to bring a contractor to court. If a contractor failed to register with the City it would be a misdemeanor. VI. OTHER BUSINESS VII. COUNCIL FORUM A. HOCKEY ASSOCIATION REOUEST FOR A THIRD RINK - John Schmelzle John Schmelzle and Brad Hume, representing the Eden Prairie Hockey Association, requested direction from the Council on how to proceed with investigating the options available to obtain a third indoor skating rink. They explained the difficulty in scheduling practices at the two indoor rinks, with some 5th and 6th grade children starting practice at 6 a.m. and some starting as late as 9:45 p.m. Lambert said he has talked to the City Manager of Lakeville about the skating arena operated by their Hockey Association. Lambert suggested Schmelzle and Hume talk to the Lakeville School District, the city staff and the operators of the rink to see how they have accomplished this. It takes a lot of volunteer time to operate it, however. Hue said the Lakeville Hockey Association is paying for the arena with revenue from pull-tabs. CITY COUNCIL, WORKSHOP MINUTES December 21,1999 Page 5 Enger asked if they had seen examples in Minnesota of a hockey facility paying for itself. Schmelzle said based on the limited season it is difficult to break even, especially if land acquisition cost is involved. If a facility is built it is difficult to pay for maintenance. He understood the two indoor rinks in Eden Prairie operate at a deficit. Eden Prairie has the third largest hockey association in the state. White Bear Lake is the largest with four indoor rinks, then Edina with three rinks. The Eden Prairie Hockey Association is buying 500-600 hours of ice time at other arenas. Butcher said she has heard there are fewer youth involved in hockey, and in the school district there are fewer children than projected. Perhaps in a few years two rinks would be sufficient. Schmelzle said he obtained enrollment projections fiom the Eden Prairie School District. The total enrollment for the 1998-1999 school year was 10,175, and 10,400 is projected for the 1999-2000 school year. Through 2004 the numbers continue to grow, then grow a little less each year, according to the projections of the school district. They looked at projections from the State of Minnesota in high school hockey players through 2002, which showed a doubling of growth in girls’ programs and some growth in boys’ programs, but then leveling off, The other thing they looked at was the Hockey Association’s’ projections. They showed the same projections of growth. Enger explained that the City does not have resources to support City services across the board the same as it has done in the past. It is looking at sustaining its current level of service. Hume said they are not asking for money but how the association and the City can work together to get another rink. Case said he believed that, between the City and the School District, a half-acre could be found. Schmelzle said to get a rink built will take a partnership between the Hockey Association, the City and perhaps the School District, as well as some private enterprise. Most of the newly constructed rinks have advertising on the boards around the rink. If land is available at the Community Center site, the most inexpensive way to add a third sheet of ice would be to share the space, the parking, etc. Tyra-Lukens said she would like to see a committee appointed to investigate the feasibility and need, as well as options for funding, which would include representatives fiom the Hockey Association, Figure Skating Club, City Council, Parks Commission and a citizen at large. In addition, there should be a representative fiom the School District. Tyra-Lukens also suggested representatives fiom the Chamber of Commerce and the business comm~~&~. Enger suggested looking for a design professional to serve on the committee. Mayor Harris said she would also like to see citizen participation. The annual City Survey will be conducted in February. There should be some information fiom that in terms of what the City’s needs are. Enger said this committee could be a model for other community needs that come to the City’s attention. 5 CITY COUNCIL WORKSHOP MINUTES December 21,1999 Page 6 Lambert inquired how members for this committee would be selected. Mayor Harris said she would ask Staff to consider this and come back to the Council with its recommendations as to how best to establish such a group and interact with it. She asked the Hockey Association representatives to come to a fbture meeting of the Council with their recommendations also. VIII. ADJOURNMENT Mayor Harris adjourned the meeting at 6:55 p.m. 13.6. UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, DECEMBER 21,1999 7:OO PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim Clark, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swaggert, City Attorney Roger Pauly and Council Recorder Peggy Rasmussen I. ROLL CALL / CALL THE CITY COUNCIL MEETING TO ORDER Mayor Harris called the meeting to order at 7: 10 p.m. 11. PLEDGE OF ALLEGIANCE 111. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added Item XII.A.l., Request for a Council Workshop on Technology, and Harris added Item XII.A.2., Notice of Leadership Conference. Enger added Item XII.D., Extending the Closing Date and Land Sale for Lincoln Parc Apartments. MOTION: Butcher moved, seconded by Case, to approve the agenda as published and amended. Motion carried 5-0. IV. MINUTES A. TRUTH-IN-TAXATION PUBLIC HEARING HELD MONDAY, DECEMBER 6,1999 MOTION: Butcher moved, seconded by Case, to approve the minutes of the Truth-In-Taxation Public Hearing held Monday, December 6, 1999, as published. Motion carried 4-0, with Thorfinnson abstaining. B. COUNCIL FORUM HELD TUESDAY, DECEMBER 7,1999 MOTION: Case moved, seconded by Tyra-Lukens, to approve the minutes of the Council Forum held Tuesday, December 7, 1999, as published. Motion carried 4-0, with Butcher abstaining. I cITYcomcILMI[NuTEs December 21,1999 Page 2 C. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 7, 1999 Case made a correction on page 5, which should read ". . . there could be a minimum size for depiction of the topography. Staff will consider the proposal to request more information fiom off-site, and work on the collection of more information, . . ." MOTION: Case moved, seconded by Butcher, to approve the minutes of the City Council meeting held Tuesday, December 7, 1999, as published and amended. Motion carried 5-0. V. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. BROWN ADDITION by Pemtom Land Company 2nd Reading for Planned Unit Development Concept Review on 23.87 acres, Planned Unit Development District Review with waivers 8.59 acres, Rezoning fiom Rural to R1-13.5 on 4.09 acres, Zoning District Amendment within the R1-13.5 Zoning District on 1.02 acres and the R1-9.5 Zoning District on .82 acres, Preliminary Plat on 23.87 acres into 13 lots and 2 outlots, and Musa Line addition of 1.65 acre. Location: East of Overland Trail and Frontier Place; North of Flying Cloud. (Ordinance No. 43- 99-PUD-30-99 for PUD District Review and Zoning Change) C. SCENIC HEIGHTS OFFICE BUILDINGS by Peter Andrea Company. Request for Guide Plan Change fiom Church to Office on 4.06 acres, Zoning District Change from Public to Office on 4.06 acres, Site Plan Review on 4.06 acres, and Preliminary Plat on 4.06 acres into one lot and road right-of-way. Location: Scenic Heights Road, west of the Fire Station. (Ordinance No. 45-99 for Zoning Change, and Resolution No. 99-224 for Site Plan Review) D. PICKLED PARROT & SW METRO by Pickled Parrot & SW Metro. 2nd Reading for Planned Unit Development Concept Amendment on 22 acres of the Southwest Metro PUD, Planned Unit Development District Review with waivers 1.67 acres, Zoning District Amendment within the C-Reg-Ser Zoning District on 1.67 acres, Site Plan Review on 1.67 acres, and Preliminary Plat on 22 acres into 2 lots and 1 outlot. Location: Technology Drive and Prairie Center Drive. (Ordinance No. 39-99-PUD-29-99 for PUD District Review and Zoning Amendment and Resolution No. 99-225 for Site Plan Review) E. SOUTHWEST STATION - PHASE 11 WARKING DECK) by SW Metro. 2nd Reading for Planned Unit Development Concept Amendment on 22 acres of the Southwest Metro PUD, Planned Unit Development District Review with waivers on 10 acres, Zoning District Amendment within the C-Reg-Ser Zoning District on 8.5 acres, Zoning District Change from Rural to C-Reg-Ser on 1.5 acres, and Site Plan Review on 10 acres. Location: Technology Drive and Prairie Center. (Ordinance No. 44-99-PUD-31-99 for PUD District Review, Zoning Amendment and Zoning Change and Resolution No. 99-226 for Site Plan Review) cITYcouNclLMIN-uTEs December 21,1999 Page 3 F. G. H. I. J. K. L. M. N. 0. P. Q. R. RESOLUTION NO. 99-227 APPROVIN'G FINAL PLAT OF BIG WOODS 4TH ADDITION RESOLUTION NO. 99-228 APPROVING FINAL PLAT OF SOUTHWEST STATION RESOLUTION NO. 99-229 REGULATING mES AND CHARGES FOR BUSINESS LICENSE PERMITS AND MUNICIPAL SERVICES FIRST READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 5, RELATING TO LICENSING FIRST READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 10, RELATING TO BUILDING CODE APPROVE DECLARATION OF RESTRICTIONS AND COVENANTS FOR REPLACEMENT AND EXISTING WETLANDS FOR ADC TELECOMMUNICATIONS, INC. AWARD CONTRACT FOR MAINTENANCE MATERIALS AND WATER TREATMENT CHEMICALS, I.C. 00-5502 (Resolution No. 99-230) I RESOLUTION NO. 99-231 ACCEPTING LAND DONATION FROM BERG FAMILY RESOLUTION NO. 99-232 ACCEPTING DONATION FROM ELAINE JACQUES RESOLUTION NO. 99-233 ACCEPTING A STATE GRANT FOR A BRYANT LAKE REGIONAL PARK TRAIL CONNECTION RESOLUTION NO. 99-234 AUTHORIZING APPLICATION FOR A STATE GRANT FOR BIRCH ISLAND PARK EXPANSION RESOLUTION NO. 99-235 RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, GIVING THE PROJECT PRELIMINARY APPROVAL SUBJECT TO A PUBLIC HEAIUNG WLIM SHORES) APPROVE CIVIL FINES FOR VIOLATIONS TO CITY CODE SECTION 4.08, SELLING ALCOHOL TO MINORS Regarding Item R, Butcher asked if the fines are retroactive to the date when the Council approved the ordinance revising the civil fines. She also asked if there is a way to notify businesses about the ordinance and revised fines. Enger replied this information is provided at the time of licensure. Businesses having violations that occurred back to July were given notice that the final amounts of their fines would be set by the City Council. cITYcouNcILMINuTEs December 21,1999 Page 4 Butcher said she was struck by the commitment of resources by Eden Prairie citizens in the preservation of historic buildings and donation of land to the City. Mayor Harris expressed appreciation to Elaine Jacques, the Berg family and Brown family for these donations. Lambert made a correction to Item P. The actual amount of the application for a Metro Greenways Grant should be $1,230,000, as this is the appraised cost of the land. The City’s chance of obtaining a grant for 100 percent of the cost is not high. MOTION: Tyra-Lukens moved, seconded by Butcher, to approve Items A-R on the Consent Calendar, as amended. Motion carried 5-0. VI. PUBLIC HEARINGS / MEETINGS A. HORNELAND ADDITION by Liv Homeland. Request for Planned Unit Development Concept Amendment on 1.32 acres to the Ridgewood PUD, Planned Unit Development District Review on 1.32 acres with waivers, Zoning District Amendment within the R1-13.5 Zoning District on 1.32 acres, and Preliminary Plat on 1.32 acres into 3 lots. Location: 8802 and 8804 Knollwood Drive. (Resolution for PUD Concept Amendment, Ordinance for PUD District Review and Zoning District Amendment and Resolution for Preliminary Plat) Enger said after the official notice of ths public hearing was published in the Eden Prairie News on December 9, 1999, the proponent submitted a written request to continue the project. - Staff mailed out notices to area residents about the change in public hearing date. Staff will also notify the neighborhood ten days prior to the January 18,2000, City Council meeting. MOTION: Case moved, seconded by Butcher, to continue the public hearing until the January 18,2000, City Council meeting. Motion carried 5-0. B. VACATION 99-08: DRAINAGE AND UTILITY EASEMENT OVER OUTLOT A, FARBER ADDITION (Resolution No. 99-236) Enger said official notice of this public hearing was published on November 25, 1999, in the Eden Prairie News. This vacation has been requested to enable replatting of the property by removing the underlying easements. The proposed replat was approved by the City Council on October 5, 1999, as Shady Oak Estates and includes the dedication of replacement easements coinciding to the new property lines. Mayor Harris inquired if anyone wished to address the Council. No one did. MOTION: Tyra-Lukens moved, seconded by Butcher, to close the public hearing and adopt Resolution No. 99-236, vacating the drainage and utility easement over Outlot A, Farber Addition. Motion carried 5-0. crrYcouNcILMINuTEs December 21,1999 Page 5 VII. PAYMENT OF CLAIMS MOTION: Thorfinnson moved, seconded by Tyra-Lukens, to approve Payment of Claims as submitted. Motion was approved on a roll call vote, with Butcher, Case, Thorfinnson, Tyra-Lukens and Harris voting “aye.” VIII. ORDINANCES AND RESOLUTIONS A. SECOND READING OF ORDINANCE NO. 46-99 AMENDING CITY CODE CHAPTER 5, RELATING TO LICENSING AND RESOLUTION NO. 99-237 APPROVING SUMMARY ORDINANCE FOR PUBLICATION Enger said licensing of general contractors, covered by the City currently, is also covered by the State. Registering of contractors by the City instead of licensing will significantly simply the process. Staff recommends adopting the second reading of Ordinance No. 46-99. The first reading was approved on the Consent Calendar. MOTION: Butcher moved, seconded by Case, to approve the second reading of Ordinance No. 46-99, amending City Code Chapter 5, and adopt Resolution No. 99-237 approving Summary Ordinance for Publication. Motion carried 5-0, B. SECOND READING OF ORDINANCE NO. 47-99 AMENDING CITY CODE CHAPTER 10, RELATING TO BUILDING CODE AND PUBLICATION RESOLUTION NO. 99-238 APPROVING SUMMARY ORDINANCE FOR Enger said the first reading of Ordinance No. 47-99 was approved on the Consent Calendar. This Ordinance adopts the most recent edition of the Minnesota State Building Code as amended in Minnesota Statutes 16B.59 to 16B.75 and 1998 Minnesota Rules 1300 to 1370. This amends the City Code to provide the rules needed to provide an acceptable level of construction standards for buildings in the City. MOTION: Tyra-Lukens moved, seconded by Butcher, to approve the second reading of Ordinance No. 47-99, amending City Code Chapter 10, and adopt Resolution No. 99-238 approving Summary Ordinance for Publication. Motion carried 5-0. IX. PETITIONS, REQUESTS AND COMMUNICATIONS X. REPORTS OF ADVISORY BOARDS & COMMISSIONS XI. APPOINTMENTS XII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS cITYcomcILMlNcTTEs December 21,1999 Page 6 1. Councilmember Case’s Request for a Technolow Workshop Case said he went to the National Leadership Conference in Los Angeles the first week in December and attended all the technology workshops he could. Technology was the subject that was most discussed. Case has been working on a presentation that he would like to make at a Council Workshop in order to raise technology issues for discussion. He would plan to work with Enger on a format and asked that a date be scheduled for the presentation. Mayor Harris asked Enger to schedule a Workshop on technology in the first quarter of 2000. 2. Mavor Harris’s Notice of a Leadership Conference Mayor Harris reported that a conference on Leadership in Government would be held in Minneapolis on January 7 and 8. Butcher said the main speaker, Mr. Carl Neu, is an excellent speaker and is on the cutting edge of leadership in government in the United States. Mayor Harris said the subject is on strategic decision-making, and she encouraged Councilmembers to attend at least a part of the conference. B. REPORT OF CITY MANAGER 1. Resolution No. 99-239 Certifving the 1999 Local Transit Services Tax Levy, Collectible in 2000 Enger said on June 15, 1999, the City Council declared their intent to exercise the Local Transit Services tax levy option for taxes payable in 2000. The preliminary levy totaling $2,420,528 was certified to the County Auditor by September 15 in accordance with state statute. The final levy must be certified to the County Auditor by December 28. Staff recommends approval of the resolution. MOTION: Tyra-Lukens moved, seconded by Case, to adopt Resolution No. 99-239 that Certifies the 2000 Local Transit Services tax levy to be $2,420,528. Motion carried 5-0. 2. Resolution No. 99-240 CertifvinE the 1999 Tax Levy, Collectible in 2000, and Adoptinp the 2000 General Budpet Enger said on September 7, 1999, the Eden Prairie City Council adopted resolutions certifjmg the proposed 2000 City property tax levy. Calculations for the City show the certified levy against tax capacity to be $19,932,474 after deducting the proportionate share of HACA for the various levy items. After reducing the net levy by the amount of the Fiscal Disparities distribution ($817,871), the City’s resolution shows a net levy on tax capacity of $19,114,603, and a market value levy of cITYcouNclLMINuTEs December 21,1999 Page 7 $619,000, for a total net levy of $19,733,603. According to state statute, the final levy amount must be certified to the County Auditor by December 28, 1999. City Council adoption of the final levy and budget will complete this process. Staff recommends approval of the resolution. MOTION: Butcher moved, seconded by Case, to adopt Resolution No. 99-240 that Certifies the 2000 net property tax levy to be $19,733,603; and accept the proposed 2000 budget of $27,062,627 as reviewed by the Council on December 6,1999. Motion carried 5-0. C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. Extension of Closinc DateKontract for Deed Land Sale - Lincoln Parc Apartments Uram referenced the December 7 City Council meeting, at which time Jack Brandt requested extension of the purchase agreement fiom November 22 to December 31. Hartford Financial Services is now seeking overall financing from HUD, which has advised that the project should close in April 2000. For the City to close on the land sale prior to April 2000, the developer is suggesting he purchase the City property through a Contract for Deed. The Contract will require the developer to provide a $170,000 down payment and make interest-only payments at a 9.5 percent rate until the April 28, 2000 closing, at which time the final balance owed will be paid to the City. Jack Brandt, President of Hartford Financial Services, said the 186 units of rental housing include 138 units of affordable housing. As part of the package the City has agreed to provide TIF financing and Multifamily Housing Development Bonds. Hartford has recently decided to work with HUD on providing the overall financing, to obtain a lower interest rate and better bond rating. He is requesting a Contract for Deed to purchase the City's property, with a down payment of $170,000 on December 28,1999, making their equity in the project $250,000. MOTION: Case moved, seconded by Tyra-Lukens, to authorize the execution of the 4th Amendment to the Purchase Agreement and Contract for Deed for the sale of Lot 4 Block 1, Eden Prairie Market Center, to Hartford Financial Services. The closing is scheduled for December 28, 1999 at 11:OO A.M. Motion carried 5-0. E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR 7 cITYcouNmMINuTEs December 21,1999 Page 8 G. REPORT OF MANAGEMENT SERVICES DlRECTOR H. REPORT OF CITY ATTORNEY Xm. OTaER BUSINESS A. COUNCIL FORUM INVITATION Mayor Hams said Council Forum will be held the first and third Tuesdays of the month fiom 6:30-6:55 p.m. in Heritage Room 11. This will be scheduled time following City Council workshops and immediately preceding regular City Council meetings. If you wish to visit with the City Council and Service Area Directors at this time, it is important that you notify the City Manager’s office by noon of the meeting date with your request. XIV. ADJOURNMENT Mayor Harris expressed her appreciation to the Councilmembers for the individual and unique strengths each one brings toward the decisions made over the past year. She thanked City Staff for the great support they have given the Council. She also thanked residents who have individually and collectively worked with the City. Mayor Harris repeated a quotation she had heard. “Not all are called to do great things; but together, individually and collectively, we can do little things in a great way.” She said that is the spirit of Eden Prairie and what makes it the great city it is. MOTION: Tyra-Lukens moved adjournment. Mayor Harris adjourned the meeting at 7:40 p.m. CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: January 4,2000 _______ SERVICE AREALDIVISION: ITEM DESCRIPTION: Community Development & Financial Services/ Gretchen Laven Clerk’s License Application List ITEM NO.: V.A. These licenses have been approved by the department heads responsible for the licensed activity. CONTRACTOR Bell-Air Heating & Cooling Co Burnsville Heating & A/C Inc Honvitz Inc Minnesota Radiant Floors Inc Suburban Air Conditioning January 4,2000 -1- CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREALDMSION: ITEM DESCRIPTION: Comunity Development and Financial Services Transact Banking Business Don Uram, Director A Resolution Authorizing City Officials to DATE: January 4,2000 ITEM NO.: V# 0. Requested Action Moveto: Adopt the resolution authorizing the persons holding the office as Mayor, Manager and Treasurer or Deputy Treasurer to act for the City of Eden Prairie in the transaction of any banking business with the official depositories. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE EENNEPIN COUNTY, MCNNESOTA RESOLUTION NO. 2000- RESOLUTION AUTHORIZING CITY O~ICIALS TO TRANSACT BANKING BUSINESS BE IT RESOLVED, that the persons holding office as Mayor, Manager, and Treasurer of the City of Eden Prairie, be and they hereby are, authorized to act for the City in the transaction of any banking business with the official depositories (hereinafter referred to as the banks). Such written notice to the bank to the contrary, to sign checks against said account, which checks will be signed by the Mayor, Manager and City Treasurer or Deputy Treasurer. The bank is hereby authorized and directed to honor and pay any check against such account which is signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City including the signer or signers of the check. BE IT FURTHER RESOLVED, that the Acting Mayor be authorized to sign checks as an alternate for the Mayor and the Deputy Treasurer be authorized to sign checks as an alternate for the Treasurer. ADOPTED by the City Council of the City of Eden Prairie, this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION Consent Calendar I SERVICE AREWDMSION: ITEM DESCRIPTION: ITEM NO.: Community Development and Financial Services Don Uram, Director A Resolution Designating Depository VI C. Requested Action Move to: Adopt the resolution designating the Anchor Bank of Eden Prairie as the official depository for the public funds of the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE EENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION DESIGNATING DEPOSITORY BE IT RESOLVED, that the Anchor Bank of Eden Prairie of Minnesota, authorized to do banking business in Minnesota, be and hereby designated as the Official Depository for the Public Funds of the City of Eden Prairie, County Hennepin, Minnesota. The City Treasurer shall maintain adequate collateral for funds in the depository. ADOPTED by the City Council of the City of Eden Prairie, on the 4th day of January, 2000. ATTEST: Jean L. Harris, Mayor Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar Community Development and Financial Services Don Uram, Director A Resolution Authorizing use of Facsimile Signatures by Public Officials I1 I I Requested Action Move to: Adopt the resolution authorizing the use of facsimile signatures of Jean Harris, Mayor, Christopher M. Enger, City Manager and Donald R. Uram, Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited. Synopsis This resolution requires approval on an annual basis. I CITY OF EDEN PRAIRIE EJENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS BE IT RESOLVED, that the use of facsimile signatures by the following persons: Jean Harris, Mayor Christopher M. Enger, City Manager Donald R. Uram, Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited hereby is approved and that each of said named persons may authorize the depository bd to honor any such instrument bearing herbs facsimile signature in such form as shehe may designate and to charge the sme to the account in said depository bank upon which drawn, as fully as though it bore her/his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall be affixed without herhis authority. ADOPTED by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREADMSION: ITEM DESCRIPTION: Community Development and Financial Services Don Uram, Director A Resolution Authorizing the Treasurer or Deputy Treasurer to Invest City of Eden Prairie Funds DATE: January 4,2000 ITEM NO.: Requested Action Moveto: Adopt the resolution authorizing the City Treasurer or Duty Treasurer to invest City of Eden Prairie finds. Synopsis This resolution requires approval on an annual basis. I CITY OF EDEN PRAIRIE EIENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to invest City of Eden Prairie hds with any bank, or other financial institution authorized to do business in the State of Minnesota in Certificates of Deposit, U.S. Government Notes and Bills, obligations of the State of Minnesota or any of its subdivisions, Federal Government Agency Bonds and Notes, Saving Accounts and Repurchase Agreements and any other security authorized by law. The City Treasurer shall maintain adequate collateral for funds deposited. ADOPTED by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk a CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA/DMSION: ITEM DESCRIPTION: Community Development and Financial Services Don Uram, Director A Resolution Authorizing the Treasurer or Deputy Treasurer to Make Electronic Fund Transfers for the City of Eden Prairie DATE: January 4,2000 ITEM NO.: w Requested Action Move to: Adopt the resolution authorizing the City Treasurer or Deputy Treasurer to make electronic fund transfers for the City of Eden Prairie. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR THE CITY OF EDEN PRAIRIE BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to make electronic fund transfers with any bank, or other financial institution authorized to do business in the State of Minnesota, for investments of excess cash, payment of bond principal, bond interest and a fiscal agent services charges, monthly sales tax, state payroll withholdings and other banking transactions deemed appropriate by the Treasurer or Deputy Treasurer. ADOPTED by the City Council of the City of Eden Prairie, on ths 4th day of January, 2000. ATTEST: Jean L. Harris, Mayor Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA/DMSION: Community Development and Financial Services Don Uram, Director ITEM DESCRIPTION A Resolution Authorizing Payment of Certain Claims by Finance Department Without Prior Council Approval DATE: January 4,2000 ITEM NO.: Vb 6 Requested Action Move to: Adopt the resolution authorizing payment of certain claims by the Finance Department without prior Council approval. Synopsis This resolution requires approval on an annual basis. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY F"ANCE DEPARTMENT WITHOUT PRIOR COUNCIL, APPROVAL * BE IT RESOLVED, that the following types of claims may be paid by the City Manager, Treasurer, or Deputy Treasurer, without prior approval by the City Council. Contracted items (utilities, rent, land, school, conference and related travel expenses easements, construction, etc.) Payroll Liabilities Refunds Postage Programmed Professional Performances Petty Cash Invoices which offer discounts or have interest added Licenses and Fees Tickets paid by registration fees Employee expenses Insurance Amounts due to other government agencies Liquor store inventory items Payments to vendors not allowing charge accounts Motor vehicle registrations Police "buy" money Payments to comply with agreements which provide for a fixed time for payment ADOPTED by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: January 4,2000 ITEM NO.: SERVICE AREADIVISION: ITEM DESCRIPTION: City Manager Resolution Appointing Commissioners to the Eden Prairie Housing and Redevelopment Authority Requested Action MOTION: Move to: Adopt the resolution appointing City Councilmembers to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority. Synopsis This appointment requires approval on an annual basis. CITY OF EDEN PRAIRIE ElE"EPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the Mayor has the authority to appoint the members of the Eden Prairie Housing and Redevelopment Authority (HRA); and WHEREAS, the Mayor has appointed the members of the Eden Prairie City Council, to- wit: Sherry Butcher, Ronald Case, Jean Harris, Ross Thorfinnson, Jr. and Nancy Tyra-Lukens, to serve as the comissioners of the Eden Prairie HRA for terms of office concurrent with their terms as members of the Council. NOW THEREFORE, BE IT RESOLVED, that the City Council affirms the appointments made by Mayor Harris for the terms set forth above. ADOPTED, by the City Council of the City of Eden Prairie, on the 4th day of January, 2000. Jean Hawis, Mayor ATTEST: Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA: Management Services ITEM DESCRIPTION: Resolution Designating the Official Meeting Dates, Time and Location for Board and Commission Meetings in 2000 DATE: January 4,2000 ITEM NO. Requested Action Move to: Approve Resolution designating the official meeting dates, time and location for City Council appointed Boards and Commissions during 2000. Svnopsis The schedule of regular meetings for the City’s Boards and Commissions is established by the City Council on an annual basis. I CITY OF EDEN PRAlRlE HENNEPIN COUNTY, MINNESOTA City Council Community Planning Board Community Program Board Flying Cloud Airport Advisory Commission RESOLUTION NO. 00- 1st & 3rd Tuesdays 7:OO p.m. (Workshops 5:OO p.m. & Council Forum 6:35 p.m.) 2nd and 4th Mondays 4th Tuesday 1st Wednesday - February, May, August and November A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND LOCATION FOR CITY COUNCIL APPOINTED BOARDS & COMMISSIONS IN 2000. Human Rights & Diversity Citizen Advisory Commission BE IT RESOLVED, that the City Council of the City of Eden Prairie, Minnesota and the City Council appointed Boards and Commissions will meet at 7:OO p.m. in the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota as scheduled below. Additional workshops may be called if determined necessary by the Commission Chair and the Staff Liaison. Any regularly-scheduled meeting which occurs on a day when elections are held within the city limits of Eden Prairie will begin at 8:OO p.m. Robert’s Rules of Order will prevail. 2nd Tuesday, January - June and September - November I Board of Adjustments and Appeals I 2ndThursday I Environmental Education Citizen Advisory Commission I Board of Review I Thursday, April 20 and Tuesday, May 9 I 2nd Thursday January - June and September - November I Heritage Preservation Commission I 3rdMonday I ~~ ~ I Parks & Recreation Citizen Advisory Commission 1 1 st Monday in even months I I ~~ I Art & Culture Citizen Advisory Commission I 2nd Monday in odd months Jean Harris, Mayor ATTEST: Kathleen Porta, City Clerk I 1 CITY COUNCIL AGENDA DATE: SECTION Consent Calendar January 4,2000 ITEM DESCRIPTION Appointment to Association of Metropolitan Municipalities SERVICE AREA: Office of City Manager Reauested Action ITEM NO.: VI c3c: Move to: Approve appointment of Mayor Harris as Delegate and Councilmembers as Alternates to the Association of Metropolitan Municipalities. SvnoDsis This appointment is approved on an annual basis. I CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA: ITEM DESCRIPTION Office of City Manager Appointment to the National League of Cities Requested Action DATE: January 4,2000 ITEM NO.: K ' Move to: Approve appointment of Mayor Harris as Delegate and Councilmembers as Alternates to the National League of Cities. Svnopsis This appointment is approved on an annual basis. CITY COmvclL AGENDA SECTION: Consent Calendar DATE: January 4,2000 SERVICE AREA: Office of City Manager ITEM DESCRIPTION Appointment to the Municipal Legislative Commission 1, ITEMNO.: Reauested Action Move to: Approve appointment of Mayor Harris to the Municipal Legislative Commission. Svnomis This appointment is approved on an annual basis. I CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREADMSION: ITEM DESCRIPTION: Public Safety Services/Police Lieutenant Michael T. Bosacker Approval of 2000 Towing Services Agreement DATE: 1/04/2000 ITEM NO.: Requested Action Move to: Approve renewal of the Agreement for Towing Seryices between the City of 'Eden Prairie and Matt's Auto Service for the year 2000. . Synopsis This agreement for Towing Services will provide consistency of towing services and costs. Background Information For 39 years, Matt's Auto Service (6282 Industrial Drive, Eden Prairie) has been acting as the official towing agency for the City of Eden Prairie, working with the Police Department and the Hennepin County Sheriffs Department prior to the existence of the Eden Prairie Police Department. Until May 1999, there had not been any kind of formal agreement between the City and Matt's Auto Service regarding services provided or fees charged for those services. Matt's Auto Service provides towinghmpoundment services for several other local police departments including Minnetonka, Hopkins, Deephaven, Hennepin County Sheriff, and State Patrol. The agreement approved in May of 1999 was based primarily on the agreement used by the City of Minnetonka and had been reviewed and approved by the City Attorney. Attachments 2000 Agreement for Towing Services I 2000 AGREEMENT FOR TOWING SERVICES THIS AGREEMENT, entered into this day of , 2000, between the City of Eden Prairie, Eden Prairie City Offices, 8080 Mitchell Road, Eden Prairie, MN 55344-2230 ("City"), and Matt's Auto Service, Inc., 6284 Industrial Drive, Eden Prairie, MN 55344 ("Contractor"). In consideration of the mutual covenants contained herein, the City and Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide all services required by the City for towing of vehicles, as that term is defined in Minn. Stat. 9 169.01, Subd. 2. These services shall be provided in accordance with the terms of this 'contract. The Contractor shall furnish the equipment, personnel, supplies, and facilities sufficient to fulfill all the terms of this contract. 2. Personnel. All drivers provided for the towing vehicles shall be checked for driver's license and warrants by the City's Police Department prior to their assignment. Contractor agrees to train all drivers in the proper towing of vehicles containing hazardous materials in accordance with federal and state laws. 3. Storage Facilitv. The Contractor shall provide storage facility for towed vehicles which shall be fenced and locked in a secure manner. The facility shall have space for no fewer than 150 vehcles and shall be within one mile of the City limits. 4. Operation. No vehicle shall be towed under this contract without specific authorization from an employee or agent of the City. All vehicles shall be towed, not driven (except when authorized) without damage to the vehicles, to the storage facility. Contractor shall maintain and provide a telephone answering service 24 hours a day for the purpose of receiving requests for service pursuant to this contract, and provide and maintain mobile radio service with all towing units. 5. Notification of Owner. Upon the deposit of a towed vehicle in the storage facility, the Contractor shall send, within 72 hours, by certified mail, to the registered owner a notice specifylng the date and place of the tow, the year, make, model, and serial number of the vehicle towed, if such information can be reasonably obtained, and the procedure to reclaim the vehicle. A record of this notice shall be retained by the Contractor. 6. No vehicle shall be released without proper proof of ownership. Vehicles ordered held by the Police Department shall not be released without written authorization from said department. Vehicles not kept on a "police hold" shall be released by the Contractor after obtaining proper proof of ownership and proof of current insurance coverage if the vehicle is to be driven out of the impound lot. The Contractor reserves the right to specify the manner of payment for all charges and fees. Contractor agrees to supply personnel and Release. reasonable hours of operation for the release of vehicles. Minimum hours shall be 8:OO a.m. to 5:OO p.m. Monday through Friday; 1O:OO a.m. to 1:00 p.m. Saturdays; and 2:OO p.m. to 3:OO p.m. on Sundays and holidays. Contractor agrees to provide emergency service beyond those hours at the request of the police department. 7. Towing and Storage Charges. A 24 hour towing rate schedule for 2000 for the City of Eden Prairie impounded vehicles is: TOWING RATES-POLICE IMPOUNDS Impounded vehicles Trailering impounded vehicles (additional) Accidents Lowboy & Tractor service Dollies (Additional) Winching (Ad&tional) Semi truck tractors and trailers On-scene additional labor charges $68 $5 minimum $75" $75/hour minimum $25 $35 small truck $125 big truck* $125 minimum" $45/hour minimum *additional labor charges may be required depending on the specific equipment or labor needed at the scene. STORAGE RATES-POLICE IMPOUNDS Two wheel motor vehicles, mopeds, Other vehicles (ex large trucks) Inside storage Tractor-trailers, large trucks ATV's, and snowmobiles $1 Olday $1 5Iday $20/day $25 - $45/day Note: (1) Vehcles not able to be towed by conventional means due to unusual factory or after-market equipment installed will be impounded at the lowboy and tractor service rate plus additional labor charges which the Contractor must justifl. Note: (2) Additional labor charges include, but are not limited to, unlocking vehicles, disconnecting transmission linkages or driveshafts, unusual road clean up, snow shoveling, any additional equipment needed, and vehicles located off the main roadways. Labor charges must be justified by the Contractor. All towing or storage charges shall be the responsibility of the vehicle owner, except that (a) public safety vehicles requiring towing within the City of Eden Prairie area shall be towed without charge to the City, (b) vehicles towed andlor stored in error (at the request of the City) shall be returned to the owner at no charge, (c) vehicles towed and stored pursuant to seizure under Minnesota Statutes $8 609.531 to 609.5318 and $169.1217 will be towed and stored at the following rates: $125 towing and storage for first 45 days; and $150 storage of seized vehicles per month after first 45 days. Payment of these fees for towing and storage of seized vehicles will be deducted fiom the administrative fees owed by Contractor or paid fiom revenue fiom sales of seized vehicles. Vehicles no longer held for seizure may be released to the registered owner as outlined in paragraph 6 above with the payment of any fees related to a seizure with release being governed by Minnesota Statutes 55609.531 to 609.5318 and 5609.1217. 8. Administrative Fees. The Contractor agrees to pay the City $4.00 for clerical and administrative expenses for each vehicle referenced in an impound towing report filed by the Police Department. These fees shall be paid semi-annually - June 30 and December 31 of each year for the preceding six month period. Vehicles not claimed and destroyed by the Contractor will be exempt from the administrative fee. 9. Records and Reports. Contractor shall prepare a semi-annual report of all vehicles towed, stored, released, and stillheld, in a form acceptable to the City. This report shall be forwarded to the police department at the same time as payment of the administrative fees referenced in paragraph 8. The report shall include the reasons why, if any, vehicles towed have not been released. All records of services provided by the Contractor pursuant to this agreement shall be available for inspection by the City upon request. 10. Sales andor Disposal. When the total of all charges for towing, storage, and other charges equals or exceeds the value of the vehicle impounded, the Contractor shall, with the permission of the Chief of Police, sell the vehicle at a sheriffs sale or otherwise dispose of the vehicle by lawful means. The Chief of Police may authorize the lawful sale of other vehicles when so requested by the Contractor after proper notification has been made to the registered owner. The Contractor shall report all transactions of sale or disposal, including the proceeds received, in the semi-annual report referenced above in paragraph 9. The Contractor shall keep records and prepare an annual swnmary report by January 3 1,2001, of all losses and profits fiom the sale or disposal of vehicles towed pursuant to this agreement. 11. Liabilitv. The Contractor shall be responsible for the loss of, or damage to, any vehicle, equipment thereon, and contents due to the fault of the Contractor or his agent, fi-om the time he, or his agent, takes custody of the vehicle, whether that be by signing the receipt for the vehicle or by hooking or hoisting the vehicle. The Contractor shall be responsible for the safe keeping of personal property, within or on the vehicle, as identified on the vehicle impound form. 12. Indemnification. The Contractor shall indemnify, hold harmless and defend the City, its employees and agents fiom, and against, all claims, damages, losses and expenses, including attorneys' fees, which they may suffer or for which they may be held liable because of bodily injury, including death, or damage to property, including loss of use, as a result of the fault of the Contractor, his employees, agents or subcontractors in the breach or performance of this agreement. 13. Insurance. The Contractor shall obtain and maintain liability insurance for coverage of not less than the following amounts: Hazardous Load As required by fedstate laws "d Worker's Compensation Statutory Employer's Liability $100,000/$500,000/$100,000 Bodily lnjury & $100,000 each occurrence Fire & Theft $30,000 each occurrence Garagekeeper Liability $30,000 each occurrence Property Damage The insurance shall cover all operations under this contract, whether undertaken by himself, subcontractors or anyone employed or retained by them. Coverage for bodily injury and property damage shall be written under comprehensive general and comprehensive automobile liability policy forms, including coverage for all owned, hired and non-owned motor vehicles. The insurance shall also cover the indemnification liability set forth in paragraph 12. The insurance company shall deliver to the City certificates of all required insurance on a form provided by the City, signed by an authorized representative. The representative shall have in effect errors and omissions coverage in limits of not less than $100,000 per occurrence and $300,000 aggregate. 14. Non-Discrimination. The Contractor agrees during the life of this contract not to discriminate against any employee, applicant for employment, or other individual because of race, color, sex, age, creed, national origin, or any other basis prohibited by federal, state or local laws. The Contractor will include a similar provision in all subcontracts entered into for performance of this contract. 15. Subcontractors. The Contractor shall not subcontract all or any portion of this contract without prior written approval of the City, except for assistance in emergency or unforeseen circumstances. All subcontractors shall be bound by, and covered by, all terms of this agreement. 16. Agreement Period. This agreement shall be subject to renewal from year to year, and shall commence on January 1,2000, and terminate on December 31,2000. This agreement may also be terminated by either party upon 15 days written notice if the other fails to perform in accordance with the terms of this contract through no fault of the terminating party. 17. Independent Contractor. At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Contractor an employee of the City. 18. Compliance with Laws. In providing services pursuant to this agreement, the Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the performance of this contract. Any violation shall constitute a material breach of this agreement and entitle the City to terminate this agreement. 19. Audit. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor as appropriate." 20. Payment to Subcontractors. The Contractor shall pay any Subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the Subcontractor. The Contractor shall pay interest of one and one-half percent (154%) per month or any part of a month to a Subcontractor on any undisputed amount not paid on time to the Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual amount due to the Subcontractor." 21. Data Practices Act Compliance. The Contractor shall at all times abide by Minn. Stat. 0 13.01 et seq., the Minnesota Government Data Practices Act, to the extent the same is applicable to data and documents in the possession of the Contractor. 22. Final Payment. The City may withhold from any final payment due the Contractor such amounts as are incurred or expended by the City on account of the termination of the Contract. 23. Whole Agreement. This agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified, except in writing, signed by all parties. MATT'S AUTO SERVICE, INC. CITY OF EDEN PRAIRIE BY BY Its Owner Its Mayor BY Its City Manager Dated: Dated: 6 CITY COUNCIL AGENDA SECTION: Consent Calendar 1 ITEM DESCRIPTION: I SERVICE AREADMSION: Dev- and Financial Approval of Letter of Understanding with KlMC to provide additional fiber optic cable. Services - Don Uram DATE: 1-04-00 ITEM NO.: \1. A/. Requested Action Move to: Approve Letter of Understanding with KMC to provide additional fiber optic cable. Synopsis With the proposed sale of the former police building, it is necessary to relocate tA,e existing communications tower to the maintenance building on Technology Drive. To provide the communications link between the new tower and the 91 1 system at the City Center, an additional 12 strand fiber optic cable is needed. KMC will install this cable between the City Center and the Water Plant for $7,862 through their existing conduit. Previous bids linking the tower to the City Center have exceeded $25,000. Ths cost will be included as part of the tower relocation project funded by the sale of the police building. Attachment Letter of Understanding I December 22,1999 Don R. Uram City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Re: Additional Fiber Letter of Understanding Dear Mr. Uram: This letter is in response to recent discussions between the City, KJMC, Convergent and Logis concerning fiber optic requirements at the Water Treatment Plant and Maintenance Garage. KMC will provide an additional 12 strand fiber optic cable to the City of Eden Prairie for a one time charge of $7,862. This will be routed fiom the point of termination within the City Hall building to the hand hole where the junction occurs with our backbone and the previously agreed upon 12 stand cables routed separately fiom the handhole to the Water Treatment Plant and the Maintenance Garage. This will allow those locations to be allocated a total of 12 strands back to City Hall. However, the City must choose the configuration prior to cable splicing. This pricing includes all maintenance etc. as out lined in the letter of understanding for the other laterals being supplied to the City. This solution will provide the City the greatest degree of flexibility in delivering services to both facilities. KMC Telecom 11, Inc. City of Eden Prairie Date Name Title Date CITY COUNCIL AGENDA SECTION: Payment of Claims SERVICE AREALDMSION: ITEM DESCRIPTION Community Development and Financial ServicesDon Uram Payment of Claims DATE: January 4,2000 ITEM NO.: Wl* Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 82546-82965 Wire Transfers 296-304 Background Information Attachments COUNCIL CHECK SUMMARY 29-DEC-1999 (10 -39) N/A LEGISLATIVE LEGAL COUNSEL CUSTOMER SERVICE BENEFITS TECHNOLOGY FINANCE HUMAN RESOURCES COMMUNICATIONS RISK MANAGEMENT WIRELESS COMMUNICATION ENGINEERING INSPECTIONS FACILITIES ASSESSING POLICE FIRE ANIMAL CONTROL STREETS/TRAFFIC PARK MAINTENANCE STREET LIGHTING FLEET SERVICES ORGANIZED ATHLETICS COMMUNITY DEV COMMUNITY CENTER BEACHES HISTORICAL YOUTH RECREATION SPECIAL EVENTS ADULT RECREATION RECREATION ADMIN ADAPTIVE REC OAK POINT POOL ARTS PARK FACILITIES PUBLIC IMPROV PROJ EMPLOYEE PAYROLL DEDUCTIONS CAPITAL IMPROVEMENT PROGRAM CITY CENTER SPECIAL REVENUE FUNDS PRAIRIE VILLAGE PRAIRIEVIEW CUB FOODS TRUST FUNDS WATER DEPT SEWER DEPT STORM DRAINAGE . AGENCY FUNDS $4,145 -29 $19,394.00 $14,219.40 $6,136.20 $7,620.84 $5,377.96 $192.00 $2,321.26 $573 -37 $110.60 $2,522.33 $163.74 $91.46 $7,884.77 $155.35 $17,233.29. $152,495.70 $256.22 $6,651.23 $15,326.52 $509.00 $14,589.3 6 $805.10 $1,031.84 $17,939.3 0 $21.00 $4,087.60 -$69.94 $6.91 $1,718.89 $490.32 $73.25 $192.79 $110.41 $20.00 $199,554.07 $161,417.22 $317.12 $2,264.86 $3,236 -31 ' $3 8,434.9 8 $51,390.56 $110,289.46 $79,800.00 $124,272.04 $1,004.07 -$18.38 $5,500.00 $1,081,859.67* 82546 82547 82548 82549 82550 82551 82552 82556 82557 82558 82559 82560 82561 82562 82563 82564 82565, 82566 82567 82568 82569 82570 82571 82572 82573 82574 82575 82576 82577 82578 82579 82580 82581 82582 82583 82584 82585 82586 82587 82588 82589 82590 82591 82592 82593 82594 82595 82596 82597 82598 82599 82600 82601 82602 82603 $56.85 $1,580 .OO $50.00 $3,280.19 $112 , 012.02 $1,172.96 $1,386.84 ~ $912.79 $249.00 $51,021.34 $50.78 $32.55 $342.93 $53.25 $22.77 $911.25 $25.39 $204.87 $25.00 $20.00 $116.55 $72.62 $5,409.33 $2,960.25 $9,092.48 $2,038.11 $4,084.05 $799.40 $200.10 $2,965.88 $5,410.45 $363.00 $647.56 $117.00 $240.00 $2,123.34 $815.17 $80.00 $20.00 $27.59 $330.00 $638.60 $59.90 $20.00 $20.00 $210.00 $20.00 $9.59 $64.79 $1,066.03 $498.33 $166.50 $160.00 $20.00 $342.93 A TO Z RENTAzl CENTER EDEN PRAIRIE FIREFIGHTER'S REL FEDERAL RESERVE BANK OF MPLS INACOM CENTRAL AREA MEDICA CHOICE MINN CHILD SUPPORT PAYMENT CTR MINNEGASCO MINNESOTA DEPT OF REVENUE NCPERS GROUP LIFE INSURANCE PUBLIC EMPLOYEES RETIREMENT PUBLIC EMPLOYEES RETIREMENT AS WEEDMAN, NICOLE WIEDEWITSCH, LINDA BIG CITY BAGELS CURTIS, TRACY HENNEPIN COUNTY TREASURER HENNEPIN COUNTY TREASURER HENNEPIN COUNTY MWOA OTTEN, DAN SHRED-IT AMERIPRIDE LINEN &APPAREL SER DAY DISTRIBUTING EAGLE WINE COMPANY GRIGGS COOPER & CO LAKE REGION VENDING MARK VI1 PAUSTIS & SONS COMPANY PEPS1 COLA COMPANY PRIOR WINE COMPANY THORPE DISTRIBUTING VINTAGE ONE WINES INC WINE COMPAMT, THE WINE MERCHANTS INC AARP 55 ALIVE MATURE DRIVING ARCH PAGING BUCK BLACKTOP INC. CONRAD, SPENCER GALLAGHER, PAUL JACQUES, MICHAEL KLITZKE, KIM LANZI, BOB LONG BEACH MORTGAGE MIDWEST ELECTRONIC CRIME INVES MINNESOTA DEPT OF AGRICULTURE MINNESOTA FIRE SERVICE CERTIFI MUELLER, CYNTHIA NESBITT, DENNIS PELTIER, TIMOTHY POSTMASTER REBS MARKETING SALONEK, SHARON SIMCHUCK, JIM STEBLAY, RICHARD SuRVrvALINK CORP OPERATING SUPPLIES-GENERAL DUES PAYABLE BOND DEDUCTION COMPUTERS COBRA COSTS/REV GARNISHMENT WITHHELD GAS DUES & SUBSCRIPTIONS LIFE INSURANCE W/H PERA WITHHELD PERA WITHHELD MILEAGE AND PARKING OTHER CONTRACTED SERVICES OTHER CONTRACTED SERVICES OFFICE SUPPLIES OPERATING SUPPLIES-GENERAL WASTE DISPOSAL WASTE DISPOSAL PREPAID EXPENSES PREPAID EXPENSES OTHER CONTRACTED OTHER CONTRACTED BEER 6/12 WINE DOMESTIC MISC TAXABLE TOBACCO PRODUCTS BEER 6/12 WINE IMPORTED MISC TAXABLE WINE IMPORTED BEER 6/12 WINE DOMESTIC WINE IMPORTED WINE DOMESTIC SERVICES SERVICES SPECIAL EVENTS FEES COMMUNICATIONS OTHER CONTRACTED SERVICES OPERATING SUPPLIES-GENERAL SPECIAL COMMUNITY EVENTS MILEAGE AND PARKING OTHER CONTRACTED SERVICES MILEAGE AND PARKING PROFESSIONAL SERVICES PREPAID EXPENSES PREPAID EXPENSES SCHOOLS MILEAGE AND PARKING PREPAID EXPENSES OPERATING SUPPLIES-GENERAL POSTAGE OTHER CONTRACTED SERVICES OTHER CONTRACTED SERVICES CLOTHING & UNIFORMS ADULT/YOUTH/OUTDOOR CTR PROG TRAINING SUPPLIES SUMMER SAFETY CAMP FD 10 ORG FD 10 ORG INFORMATION SYSTEM BENEFITS FD 10 ORG FIRE STATION #5 IN SERVICE TRAINING FD 10 ORG FD 10 ORG FD 10 ORG PROGRAM SUPERVISOR 1998 REHAB PROGRAM ADAPTIVE RECREATION GENERAL COMMUNITY DEVELOPMENT PARK MAINTENANCE PARK MAINTENANCE FD 10 ORG FD io ORG GENERAL LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #l. PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR 13 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS SENIOR CENTER PROGRAM WIRELESS COMMUNICATION PRESERVE PARK FIRE ADAPTIVE RECREATION PRAIRIE VILLAGE LIQUOR #1 COMMUNITY CENTER ADMIN ATHLETIC COORDINATOR POLICE FD 10 OR0 FD 10 ORG FIRE AQUATICS & FITNESS SUPERV FD 10 ORG FIRE WATER ACCOUNTING WATER ACCOUNTING VOLLEYBALL STREET MAINTENANCE OUTDOOR CTR PROGRAM FIRE 3 COUNCIL CHECK REGISTER 29-DEC-1999 (10 82604 82605 82606 82607 82609 82610 82611 82612 82613 82614 82615 82616 82617 82618 82619 82620 82621 82622 82623 82626 82627 82628 82630 82631 82632 82633 82634 ' 82635 82636 82637 8263 8 82639 82640 82641 82642 82643 82644 82645 82646 82647 82648 82649 82650 82651 82652 82653 82654 82655 82656 82651 82658 82659 82660 82661 82662 $18.00 $2,157.91 $429.73 $2,294.71 $293.96 $1,218.00 $116.79 $2,312.25 $114.15 $2,363.98 $866.95 $1,256.18 $140.00 $192.56 $254 .OO $401.60 $3,956.20 $2,042.13 $9,217 74 $3 7 $241 $5,118 $3 14 $4,128 $5,609 $602 25 03 91 9 0. 91 10 43 $960.25 $60.90 $1,125.88 $15.00 $148,969.00 $96.24 $2,798.25 $263.02 $153.75 $795.29 $500.00 $224.00 $104.47 $2,708.50 $500.00 $1,438.18 $2,388.01 $9,118.16 $1,094.66 $122.40 $392.00 $2,414.91 $134.20 $1,216.45 $204.00 $1,915.67 $5.00 $72.00 $26 - 00 SWANSEN, BO= US WEST COMMUNICATIONS US WEST COMMUNICATIONS BELLBOY CORPORATION EAGLE WINE COMPANY GRAPE BEGINNINGS JOHNSON BROTHERS LIQUOR CO MARK VI1 PEPS1 COLA COMPANY PHILLIPS WINE AND SPIRITS INC PINNACLE DISTRIBUTING PRIOR WINE COMPANY THORPE DISTRIBUTING WINE MERCHANTS INC WORLD CLASS WINES INC ALL SAINTS BRANDS DISTRIBUTING EAST SIDE BEVERAGE COMPANY GRIGGS COOPER & CO JOHNSON BROTHERS LIQUOR CO MARK VI1 MIDWEST COCA COLA BOTTLING COM PHILLIPS WINE AND SPIRITS INC PRIOR WINE COMPANY' QUALITY WINE & SPIRTS CO THORPE DISTRIBUTING WINE COMPANY, THE WINE MERCHANTS INC WORLD CLASS WINES INC AIRTOUCH CELLULAR, BELLEVUE COMPUTER CHEQUE OF MINNESOTA I EDEN PRAIRIE FIREFIGHTER'S REL GLENWOOD INGLEWOOD HENNEPIN COUNTY TREASURER - AC HERRMANN, TOM LEE, ANGIE MTI DISTRIBUTING CO NELSON, STEVE NORTHERN STATES POWER CO HELLING , LAURIE SOUTHWEST SUBURBAN PUBLISHING- U OF M OFFICE OF SCHOLARSHIP & us FILTER/WATERPRO BELLBOY CORPORATION GRIGGS COOPER & CO JOHNSON BROTHERS LIQUOR CO NORTH STAR ICE PAUSTIS & SONS COMPANY PHILLIPS WINE AND SPIRITS INC PINNACLE DISTRIBUTING QUALITY WINE & SPIRTS CO VINTAGE ONE WINE'S INC WORLD CLASS WINES INC AMOCO OIL COMPANY BAER, BARBARA DEIBEL, LISA ADULT/YOUTH/OUTDOOR CTR PRO0 TELEPHONE TELEPHONE MERCHANDISE FOR RESALE WINE IMPORTED WINE IMPORTED WINE IMPORTED BEER 6/12 MISC TAXABLE WINE IMPORTED MISC NON-TAXABLE WINE IMPORTED BEER 6/12 WINE DOMESTIC WINE DOMESTIC BEER 6/12 BEER 6/12 MERCHANDISE FOR RESALE WINE IMPORTED MISC TAXABLE MISC TAXABLE WINE DOMESTIC WINE IMPORTED MERCHANDISE FOR RESALE BEER 6/12 BEER 6/12 WINE IMPORTED WINE IMPORTED TELEPHONE OTHER CONTRACTED SERVICES PENSION PLANS REPAIR & MAINT SUPPLIES BOARD OF PRISONERS SVC CLOTHING & UNIFORMS LESSONS/CLASSES EQUIPMENT PARTS WAGES NO BENEFITS OTHER CONTRACTED SERVICES MILEAGE AND PARKING ADVERTISING DEPOSITS MERCHANDISE FOR RESALE MERCHANDISE FOR RESALE MERCHANDISE FOR RESALE WINE DOMESTIC MISC TAXABLE WINE DOMESTIC MERCHANDISE FOR RESALE MISC TAXABLE MERCHANDISE FOR RESALE WINE IMPORTED WINE IMPORTED MOTOR FUELS OTHER CONTRACTED SERVICES LESSONS/CLASSES SUMMER SKILL DEVELOP FIRE GENERAL LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS HUMAN RESOURCES PRAIRIE VILLAGE LIQUOR #l FIRE FITNESS CENTER POLICE PARK MAINTENANCE OAK POINT LESSONS EQUIPMENT MAINTENANCE COMMUNITY SERVICES STREET LIGHTING RECREATION ADMIN LIQUOR STORE CUB FOODS ESCROW WATER METER READING PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 EQ~JIPMENT MAINTENANCE GENERAL POOL LESSONS COUNCIL CHECK REGISTER 29-DEC-1999 (10 82663 82664 82665 82666 82667 82668 82669 82670 82671 82672 82673 82674 82675 82676 82677 82678 82679 82680 82681 82682 82683 82684 82685 82686 826'87 82688 82689 82690 82691 82692 82693 82694 82695 82696 82697 82698 82699 82700 82701 82702 82703 82704 82705 82706 82707 82708 82709 82710 82711 82712 82713 82714 82715 82716 82717 $49.95 $20.00 $58.00 . $16.00 $28.00 $70.99 $116.00 $5,000 .OO $3,310.71 $141.28 $29.90 $43.50 $49.34 $77 , 13 1.5 0 $96.09 $18,919.00 $13.85 $60.00 $150.00 $285.00 $209.86 $16.50 $215.98 $29.46 $253.28 $85.09 $399.50 $2,677.35 $258.18 $8,378.90 $380.00 $4,142.19 $8,829.09 $174.95 $1,987.28 $10,881.05 $1,115.60 $1, 090.55 $1,662.32 $20.64 $2,434.40 $2,511.59 $494.95 $1,601.29 $1,684.92 $2,404.65 $304.93 $193.02 $96.50 $5.81 $144.00 $550.00 $2,710.77 $25.00 $31.20 GARDEN DESIGN GREBIN, MAUREEN M SHA" COMMUNICATIONS INC METRO AIR MUELLER, CYNTHIA STOVRING', LESLIE SWAN, MRS. UNITED PROPERTIES US WEST COMMUNICATIONS AT&T BENIK, JOHN CULLIGAN WATER HENNEPIN COUNTY - SURVEY DIVIS INGRAM EXCAVATING INC JOHNSON, SCOTT LEAGUE OF MINNESOTA CITIES LIDDELL, TONY LINHOFF PHOTO & DIGITAL IMAGIN MPELRA NORTHERN STATES POWER CO POWERS, MICHAEL PRODOEHL, JERRY PROTECTION ONE SUNDQUIST, SCOTT WEST BEND MUTUAL INSURANCE CO. AMERIPRIDE LINEN & APPAREL SER DAHLHEIMER DISTRIBUTING COMPAN DAY DISTRIBUTING EAGLE WINE COMPANY. EAST SIDE BEVERAGE COMPANY GRAPE BEGINNINGS JOHNSON BROTHERS LIQUOR CO MARK VI1 PAUSTIS . & SONS COMPANY PHILLIPS WINE AND SPIRITS INC THORPE DISTRIBUTING WINE COMPANY, THE WINE MERCHANTS INC WORLD CLASS WINES INC AMERIPRIDE LINEN & APPAREL SER DAY DISTRIBUTING EAGLE WINE COMPANY GETTMAN COMPANY GRIGGS COOPER & CO LAKE REGION VENDING MARK VI1 MIDWEST COCA COLA BOTTLING COM PRIOR WINE COMPANY THORPE DISTRIBUTING AT&T BCA CJIS ID UNIT COMMISSIONER OF TRANSPORTATION GARTNER REFRIGERATION & MFG IN HENNEPIN COUNTY TREASURER HENNEPIN COUNTY TREASURER-TAXP PREPAID EXPENSES LESSONS/CI~~SSES MISC TAXABLE CASH OVER/SHORT CLOTHING & UNIFORMS MILEAGE AND PARKING LESSONS/CLASSES DEPOSITS TELEPHONE TELEPHONE EMPLOYEE AWARD WATER SOFTNER GRANTS-OTHER GOVT UNIT PARK EQUIPMENT EMPLOYEE AWARD DUES & SUBSCRIPTIONS EMPLOYEE AWARD PHOTO SUPPLIES PREPAID EXPENSES OTHER CONTRACTED SERVICES EMPLOYEE AWARD CONFERENCE PROFESSIONAL SERVICES EMPLOYEE AWARD HOPE LOAN RECEIVABLE OPERATING SUPPLIES-GENERAL BEER 6/12 BEER 6/12 WINE IMPORTED BEER 6/12 WINE DOMESTIC WINE IMPORTED BEER 6/12 WINE IMPORTED TRANSPORTATION BEER 6/12 WINE IMPORTED WINE DOMESTIC WINE IMPORTED OPERATING SUPPLIES-GENERAL BEER 6/12 WINE IMPORTED MISC NON-TAXABLE MERCHANDISE FOR RESALE TOBACCO PRODUCTS BEER 6/12 MISC TAXABLE WINE DOMESTIC BEER 6/12 TELEPHONE PROFESSIONAL SERVICES CONFERENCE REPAIR & MAINT SUPPLIES DUES & SUBSCRIPTIONS RECORDING DOCUMENT FEE FD 10 ORG ICE ARENA LIQUOR STORE CUB FOODS FD 10 ORG OAK POINT OPERATIONS ENGINEERING DEPT ICE ARENA ESCROW WATER TREATMENT PLANT GENERAL HUMAN RESOURCES OUTDOOR CENTER-STARING LAKE GUIDE PLAN PRESERVE PARK K16 HUMAN RESOURCES COUNCIL HUMAN RESOURCES COMMUNITY SERVICES FD 10 OR0 STREET LIGHTING HUMAN RESOURCES IN SERVICE TRAINING CUMMINS/GRILL HUMAN RESOURCES hope auto repair PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB. FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #l LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 FINANCE DEPT IN SERVICE TRAINING ICE ARENA FD 10 ORG PARK MAINTENANCE 82718 82719 82720 82721 82722 82723 82724 82725 82726 82727 82728 82729 82730 82731 82732 82733 82734 82735 82736 82737 82738 82739 82740 ' 82741 82742 82743 82744 82745 82746 82747 > 82748 82750 82751 82753 82754 82755 82756 82757 82758 82759 82760 82761 82762 82763 82764 82765 82766 82767 82768 82769 82770 82771 82772 82773 82774 $60.00 $59.79 $42.78 $116.00 $230.00 $20.00 $20.00 $74.54 ,$475.00 $200.00 $331.68 $1,600.00 $244.02 $1,549.52 $48.00 $196.51 $745.23 $275.51 $16,930.11 $20.00 $26.28 $212.95 $168.28 $200.19 $72.62 $705.81 $2,802.63 $246.90 $423.00 $291.28 $3,827.78 $343.75 $3,323.26 $764.12 $3,621.33 $2,299 -35 $245.59 $1,277.05 $1,339.20 $1,162.43 $7,400.98 $3,244.47 $176.40 $1,149.29 $136.20 $2,302.15 $2,822.07 '$5,461.35 $248 -40 $107.00 $319.50 $250.28 $525.00 $839 - 08 $614 - 50 JOHNSON, SHARON RRAEMERS HARDWARE INC MA", TRIA MINNESOTA DEPT OF TRANSPORTAT1 MINNESOTA STATE FIRE CHIEFS AS MOORE, EARL N.O.B.L.E.E. ROCKLER, CHAF&IE UNITED STATES CONFERENCE OF MA HARRIS, JEAN PDI WESTURN ROOFING & SIDING AIRTOUCH CELLULAR, BELLEWe AUDIO KING BCA 'CJIS ID UNIT . GE CAPITAL HOME DEPOT/GECF KRAEMERS HARDWARE INC RELIANT ENERGY RETAIL INC. SNELL MECHANICAL INC STAR TRIBUNE SWENSON, DON WM MUELLER AND SONS INC WYFFELS, BILL AMERIPRIDE LINEN & APPAREL SER EAGLE WINE COMPANY EAST SIRE BEVERAGE COMPANY FLAHERTYS HAPPY TYME COMPANY* GRAPE BEGINNINGS GRIGGS COOPER & CO JOHNSON BROTHERS LIQUOR CO MIDWEST COCA COLA BOTTLING COM. PHILLIPS WINE AND SPIRITS INC PRIOR WINE COMPANY QUALITY WINE & SPIRTS CO THORPE DISTRIBUTING WINE MERCHANTS INC DAHLHEIMER DISTRIBUTING COMPAN DAY DISTRIBUTING EAGLE WINE COMPANY EAST SIDE BEVERAGE COMPANY GRIGGS COOPER & CO NORTH STAR ICE PAUSTIS & SONS COMPANY PEPS1 COLA COMPANY PHILLIPS WINE AND SPIRITS INC PRIOR WINE COMPANY QUALITY WINE & SPIRTS CO A TO Z RENTAL CENTER A-1 ROOTMASTER INC ADT SECURITY SYSTEMS INC AERO DRAPERY AND BLIND AIR POWER EQUIPMENT CORPORATIO ALTERNATIVE BUSINESS FURNITuRe AMERICAN WATER WORKS ASSOCIATI LESSONS/CLASSES OPERATING SUPPLIES-GENERAL MILEAGE AND PARKING LICENSES & TAXES DUES & SUBSCRIPTIONS SR CITIZENS/ADULT PRO0 FEES SCHOOLS OPERATING SUPPLIES-GENERAL LICENSES & TAXES PREPAID EXPENSES TRAINING SUPPLIES CONTRACTED BLDG REPAIRS TELEPHONE OPERATING SUPPLIES-GENERAL PROFESSIONAL SERVICES RENTALS EQUIPMENT PARTS REPAIR & MAINT SUPPLIES GAS CASH OVER/SHORT MISC TAXABLE CONTRACTED REPAIR & MAINT GRAVEL CLOTHING & UNIFORMS OTHER CONTRACTED SERVICES WINE IMPORTED BEER CASES MISC NON-TAXABLE WINE DOMESTIC MERCHANDISE FOR RESALE WINE IMPORTED MISC TAXABLE WINE IMPORTED WINE DOMESTIC MERCHANDISE FOR RESALE BEER 6/12 WINE DOMESTIC BEER 6/12 BEER 6/12 WINE IMPORTED BEER 6/12 MERCHANDISE FOR RESALE MISC TAXABLE WINE IMPORTED MISC TAXABLE MERCHANDISE FOR RESALE WINE IMPORTED MERCHANDISE FOR RESALE EMPLOYEE AWARD CONTRACTED REPAIR & MAINT CONTRACTED REPAIR & MAINT BLDG REPAIR & MAINT CONTRACTED REPAIR & MAINT FURNITURE & FIXTURES TRAINING SUPPLIES ICE ARENA PARK MAINTENANCE ARTS EQUIPMENT MAINTENANCE FD 10 OR0 SENIOR CENTER PROGRAM POLICE ART & MUSIC COUNCIL FD 10 OR0 HUMAN RESOURCES HERITAGE PRESERVATION WATER UTILITY-GENERAL POLICE FINANCE DEPT GENERAL EQUIPMENT MAINTENANCE WATER TREATMENT PLANT EPCC MAINTENANCE FD 10 ORG PRAIRE VIEW LIQUOR #3 POLICE WATER SYSTEM MAINTENANCE POLICE LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS PRAIRIE VILLAGE LIQUOR #1 PRAIRE VIEW LIQUOR #3 PRAIRIE VILLAGE LIQUOR #1 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 PRAIRE VIEW LIQUOR #3 LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS LIQUOR STORE CUB FOODS HUMAN RESOURCES SEWER SYSTEM MAINTENANCE WATER TREATMENT PLANT WATER TREATMENT PLANT EQUIPMENT MAINTENANCE FURNITURE ACCOUNT WATER UTILITY-GENERAL 29-DEC-1999 (10 COUNCIL CHECK REGISTER 82775 82776 82777 82778 82779 82780 82781 82782 82783 82784 82785 82786 82787 82788 82789 82790 82191 82792 82793 82794 82795 82797 82798 82799 82800 82801 82802 82803 82804 82805 82806 82807 82808 82809 82810 82811 82812 82813 82814 82815 82816 82817 82818 82819 82820 82821 82822 82823 82824 82825 82826 82827 82828 82829 82830 $372.75 $281.25 $248.78 $2,000.00 $165.18 $458.02 $442.32 $1,594.47 $202.96 $76.00 $223.2'5 $216.95 $147.00 $694.00 $3,730.35 $114.21 $702.43 $95.85 $55 $794 $322 $157 $203 $86 $93 $725 $256 00 00 52 32 99 10 27 00 88 $5,765.25 $41.42 $1,611.42 $666.19 $1,130.45 $100.90 $8,775.90 $636.41 $1,134.12 $253.79 $1,347.00 $54.85 $130.00 $30.75 $1,091.90 $219.42 $5,283.85 $317.12 $398.99 $4,000 .OO $325.53 $808.82 $110.00 $4,498.66 $327.26 $110.60 $29.44 $508.00 ANOKA COUNTY SHERIFF'S OFFICE APPLIANCE OUTLET CENTER AQUA LOGIC INC ARCHAEOLOGICAL RESEARCH SERVIC ARMOR SECURITY INC AZTECH EMBROIDERY SERVICES BATTCHER AND AERO ELECTRICAL C BAUER BUILT TIRE AND BATTERY BECKER ARENA PRODUCTS INC BERRY COFFEE COMPANY BIFFS INC BLR INC BRAAS CO BRAUN INTERTEC CORPORATION BURTON EQUIPMENT INC C&H DISTRIBUTORS INC CATCO CLUTCH & TRANSMISSION SE CELEBRATION GIFTS CENTER FOR HEALTHY LIVING CENTRAIRE INC CHANHASSEN BUMPER TO BUMPER CLARKLIFT OF MINNESOTA INC COMBINED TACTICAL SYSTEMS INC. COMMERCIAL SAW COMPANY CONNEY SAFETY PRODUCTS CONTROL STUFF INC. CORPORATE EXPRESS. CRS CONSULTING & ENGINEERING I CUSTOM FIRE APPARATUS INC CUTLER-MAGNER COMPANY DANK0 EMERGENCY EQUIPMENT CO DECORATIVE DESIGNS INC DRISKILLS NEW MARKET DRT TRANSPORT DYNA SYSTEMS EARL F ANDERSEN INC ECOLAB INC EDINA SW PLUMBING EDWARDS MANUFACTURING CO. EF JOHNSON ELVIN SAFETY SUPPLY INC EMED COMPANY INC EMERGENCY APPARATUS MAINTENANC EMPIREHOUSE INC FACILITY SYSTEMS INC FIBRCOM-MN FRIEDGES INC. G & K SERVICES DIRECT PURCHASE G & K SERVICES-MPLS INDUSTRIAZl GARDEN & ASSOC INC GARTNER REFRIGERATION & MFG IN GE"E PARTS COMPANY GLOBAL COMPUTER SUPPLIES HANCE COMPANIES HANSEN THORP PELLINEN OLSON RE5iTAT.S OTHER EQUIPMENT REPAIR & MAINT SUPPLIES CONTRACTED BLDG REPAIRS PREPAID EXPENSES OPERATING SUPPLIES-GENERAL CONTRACTED EQUIP REPAIR TIRES REPAIR & MAINT SUPPLIES OPERATING SUPPLIES-GENERAL OTHER CONTRACTED SERVICES TRAINING SUPPLIES REPAIR & MAINT SUPPLIES CONST TESTING-SOIL BORING BUILDING MATERIALS SMATJL TOOLS EQUIPMENT PARTS OPERATING SUPPLIES-GENERAL WAGES NO BENEFITS OTHER CONTRACTED SERVICES EQUIPMENT PARTS CONTRACTED EQUIP REPAIR OPERATING SUPPLIES-GENERAZI OPERATING SUPPLIES-GENERAL SAFETY SUPPLIES CONTRACTED EQUIP REPAIR OFFICE SUPPLIES COMPUTERS EQUIPMENT PARTS CHEMICALS CONTRACTED REPAIR & MATNT RENTmS OPERATING SUPPLIES-GENERAL OTHER CONTRACTED SERVICES REPAIR & MAINT SUPPLIES SIGNS . CONTRACTED BLDG MAINT CONTRACTED BLDG REPAIRS CONTRACTED BLDG REPAIRS CONTRACTED REPAIR & MAINT CLOTHING & UNIFORMS SAFETY SUPPLIES CONTRACTED REPAIR & MAINT BUILDING CONTRACTED BLDG REPAIRS COMMUNI CATIONS CHEMICALS CLOTHING & UNIFORMS CLEANING SUPPLIES PROFESSIONAL SERVICES REPAIR & MAINT SUPPLIES EQUIPMENT PARTS SAFETY SUPPLIES EQUIPMENT PARTS OTHER CONTRACTED SERVICES POLICE WATER TREATMENT PLANT POOL MAINTENANCE HERITAGE PRESERVATION FD 10 OR0 ROUND LAKE-BEACH HIDDEN PONDS RES EQUIPMENT MAINTENANCE ICE ARENA FIRE WATER SYSTEM MAINTENANCE WATER UTILITY-GENERAL WATER TREATMENT PLANT TRAFFIC SIGNAL-MITCHELL RD WATER TREATMENT PLANT EP CITY CTR OPERATING COSTS EQUIPMENT MAINTENANCE POLICE FITNESS CLASSES DOUGLAS/MORE HOUSE EQUIPMENT MAINTENANCE WATER TREATMENT PLANT POLICE PARK MAINTENANCE EQUIPMENT MAINTENANCE WATER TREATMENT PLANT POLICE POLICE EQUIPMENT MAINTENANCE WATER TREATMENT PLANT FIRE EP CITY CTR OPERATING COSTS SPECIAL EVENTS/TRIPS WATER TREATMENT PLANT WATER TREATMENT PLANT TRAFFIC SIGNS SENIOR CENTER EP CITY CTR OPERATING COSTS EQUIPMENT MAINTENANCE POLICE WATER TREATMENT PLANT WATER TREATMENT PLANT FIRE FIRE STATION CONSTRUCTION FACILITIES-FUNITTJRE REPLACEMEN WIRELESS COMMUNICATION PARK MAINTENANCE EPCC MAINTENANCE WATER TREATMENT PLANT POLICE ICE ARENA EQUIPMENT MAINTENANCE SAFETY EQUIPMENT MAINTENANCE PARK MAINTENANCE 7 COUNCIL (3HECK REGISTER 29-DEC-1999 (10 82831 82832 82833 82834 82835 82836 82837 82838 82839 82840 82841 82842 82843 82844 82845 82846 82847 82848 82849 82850 82851 82852 82853 82854 82855 82856 82857 82858 82859 82860 82861 82862 82863 82864 82865 82866 82867 82868 82869 82870 82871 82872 82873 82874 82875 82876 82877 82878 82879 82880 82881 82882 82883 82884 82885 $3,590.00 $174.00 $71.25 $1, 035 -25 $1,541.70 $85.64 $288.73 $577.50 $632.58 $811.73 $5,181.02 $256.22 $1,438.24 $2,980.86 $1,415.89 $156.00 $639 -25 $251.95 $1 , 659.24 $544 -34 $436.22 $224.66 $373.54 $2,500.00 $52.09 $93.29 $1,433. dl $987.46 $47.21 $2,662.47 $235 .OO $90.81 $1,770.73 $117.29 $180.00 $86.24 $3 , 952.20 $327.27 $1,990.12 $465.50 $908.69 $5,373.20 $26.63 $480.00 $130.00 $117.64 $11,632.20 $150.00 $365 -50 $735.18 $45.30 $125.50 $331.06 $71 -11 $155 -35 HAWKINS WATER TREATMENT GROUP HEAVENLY HAM HENNEPIN COUNTY TREASURER HENNEPIN TECHNICAL COLLEGE IC1 DULUX PAINT CTRS IKON OFFICE SOLUTIONS* INDUSTRIAL LIGHTTNG SUPPLY INC INFR7iTECH. INGRAHAM & ASSOC INTERSTATE DETROIT DIESEL INC J H LARSON ELECTRICAL COMPANY J P COOKE CO, THE JANEX INC JERRY'S FLOOR STORE JOHN HENRY FOSTER MINNESOTA IN KEY COMMUNICATIONS SERVICE INC LAKE COUNTRY DOOR LAKELAND ENGINEERING EQUIP CO LAMETTRYS COLLISION LUBRICATION TECHNOLOGIES INC LYMAN LUMBER COMPANY M & E ENGINEERING M/A ASSOCIATES MARAVELAS, PAUL MARKS CERTICARE AMOCO MCGLY" BAKERIES MCNEILUS STEEL INC MENARDS MERLINS ACE HARDWARE METRO SALES INCORPORATED* METROPOLITAN AREA PROMOTIONS C METROPOLITAN FORD MICROAGE MINNESOTA BUSINESS FORMS MINNESOTA CHIEFS OF POLICE ASS MINNESOTA CONWAY MINNESOTA SUPPLY COMPANY MINNESOTA TROPHIES & GIFTS MINNESOTA VIKINGS FOOD SERVICE MULCAHY INC NORTHERN TOOL & EQUIPMENT CO. NORTHLAND MECHANICAL CONTRACT0 OLSEN CHAIN & CABLE CO INC OTT, JOHN PACE ANALXTICAL THE ICE MAN/C02 SERVICES PARROTT CONTRACTING INC PAUL' S WOODCRAFT COMPANY INC PEPS1 COLA COMPANY PITNEY BOWES POKORNY COMPANY PRAIRIE ELECTRIC COMPANY PRAIRIE EQUIPMENT COMPANY PRAIRIE LAWN AND GARDEN PRAIRIE OFFSET PRINTING CHEMICALS EMPLOYEE AWARD OPERATING SUPPLIES-GENERAL SPECIAL EVENTS FEES BLDG REPAIR & MAINT RENTALS BLDG REPAIR & MAINT CONTRACTED REPAIR & MAINT BUILDING EQUIPMENT PARTS PARK EQUIPMENT OPERATING SUPPLIES-GENERAL CLEANING SUPPLIES CONTRACTED BLDG REPAIRS EQUIPMENT PARTS OFFICE EQUIP MAINT CONTRACTED BLDG REPAIRS REPAIR & MAINT SUPPLIES CONTRACTED REPAIR & MAINT LUBRICANTS & ADDITIVES BUILDING MATERIALS PROFESSIONAL SERVICES EQUIPMENT PARTS PROFESSIONAL SERVICES MOTOR FUELS OPERATING SUPPLIES-GENERAL CONTRACTED REPAIR & MAINT OPERATING SUPPLIES-GENERAL BLDG REPAIR & MAINT OFFICE SUPPLIES ADVERTISING EQUIPMENT PARTS COMPUTERS OFFICE SUPPLIES PREPAID EXPENSES OTHER CONTRACTED SERVICES OTHER EQUIPMENT OPERATING SUPPLIES-GENERAL MISCELLANEOUS BUILDING SMALL TOOLS BUILDING REPAIR & MAINT SUPPLIES SCHOOLS OTHER CONTRACTED SERVICES CHEMICALS CONTRACTED REPAIR & MAINT REPAIR & MAINT SUPPLIES MERCHANDISE FOR RESALE RENTALS REPAIR & MAINT SUPPLIES REPAIR & MAINT SUPPLIES CONTRACTED EQUIP REPAIR OPERATING SUPPLIES-GENERAL PRINTING WATER TREATMENT PLANT HUMAN RESOURCES COMMUNITY DEVELOPMENT SENIOR CENTER PROGRAM WATER TREATMENT PLANT FIRE WATER TREATMENT PLANT SEWER SYSTEM MAINTENANCE RILEY LAKE PARK SHELTER (GRAN EQUIPMENT MAINTENANCE PRESERVE PARK K16 ANIMAL WARDEN PROJ'ECT SENIOR CENTER WATER TREATMENT PLANT WATER TREATMENT PLANT WATER UTILITY-GENERAL POLICE-CITY CENTER WATER TREATMENT PLANT EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE STREET MAINTENANCE GENERAL BUILDING FACILITIES WATER TREATMENT PLANT 1998 CLG GRANT EQUIPMENT MAINTENANCE FIRE TRAFFIC SIGNALS PARK MAINTENANCE PARK MAINTENANCE GENERAL PRAIRIE VILLAGE LIQUOR #1 EQUIPMENT MAINTENANCE INFORMATION SYSTEM GENERAL FD 10 ORG PARK MAINTENANCE WATER TREATMENT PLANT FIRE WATER UTILITY-GENERAL FIRE STATION CONSTRUCTION EQUIPMENT MAINTENANCE FIRE STATION CONSTRUCTION SEWER SYSTEM MAINTENANCE POLICE WATER TREATMENT PLANT POOL MAINTENANCE WATER SYSTEM MAINTENANCE EPCC MAINTENANCE CONCESSIONS GENERAL FIRE STATION #2 EPCC MAINTENANCE WATER SYSTEM MAINTENANCE PARK MAINTE"CE ASSESSING-NJMIN T 82886 82887 82888 82889 82890 82891 82892 82893 82894 82895 82896 82897 82898 82899 82900 82901 82902 82903 82904 82905 82906 82907 82908 82909 82910 82911 82912 82913 82914 82915 82916 82917 82918 82919 82920 82921 82922 82923 82924 82925 82926 82927 82928 82929 82930 82931 82932 82934 82935 82936 82937 82938 82939 82940 82941 $120.00 $616.59 $253 -00 $20.60 $79.85 $1,068.73 $108.90 $29,846.94 $91.75 $137.00 $240.96 $2,200 .oo $23.20 $4,378.08 $48.00 $117.24 $305.69 $1,063.50 $102.28 $14,903.97 $300.00 $378.00 $1,979.57 $26.70 $1,175.22 $33 8.00 ' $589.68 $1,501.14 $125.00 $69.95 $150 .OO $149.37 $112.50 $448 .OO $1,228.87 $1,809.10 $151.17 $711.00 $153.60 $579.22 $545.99 $571.90 $489.81 $1,618.80 $199.81 $278.93 $1,304.56 $452.30 $441.89 $63.15 $3,171.60 $51.88 $17.02 $414.00 $1,022 -16 PRECISION PAVEMENT MARKING PRO MAINTENANCE INC PROGRESSIVE BUSINESS PUBLICATI QUICKSILVER EXPRESS COURIER RADIO SHACK REAL GEM RIGID HITCH INCORPORATED RMR SERVICES INC ROADRUNNER TRANSPORTATION INC S & B MFG CO INC SAFETY-KLEEN SERCO LABORATORIES SHERWIN WILLIAMS SIGN SOURCE INC SMITH DIVING SNAP-ON TOOLS SNELL MECHANICAL INC SPANCRETE MIDWEST CO SPS COMPANIES SRF CONSULTING GROUP INC ST PAUL, CITY OF STEWART-HESTER, RENEE STREICHERS SUBURBAN PROPANE SUBURBAN TIRE & AUTO SERVICE I SUN NEWSPAPERS SUNSOURCE/FAWER SWANSONS PRESSURE CLEANERS INC SWEDLUNDS TAUNTON DIRECT INC TEMPCO SYSTEMS THERtdOGAs COMPANY THUNDER COMMUNICATIONS THYSSEN LAGERQUIST ELEVATOR TKDA TOLL GAS AND WELDING SUPPLY TRACY/TRIPP FUELS TWIN CITY ACOUSTICS INC TWIN CITY OXYGEN CO UNIFORMS UNLIMITED UNLIMITED SUPPLIES INC us FILTER/WATERPRO US OFFICE PRODUCTS VAN WATERS & ROGERS INC VOSS LIGHTING VWR SCIENTIFIC PRODUCTS W W GRAINGER INC WATER SPECIALITY OF MN INC WATSON CO INC, THE WAYTEK INC WESTERN STEEL ERECTION INC WESTSIDE EQUIPMENT WOLF CAMERA INC WORM, SANDY ZARNOTH BRUSH WORKS INC CONTRACTED STRIPING BUILDING DUES & SUBSCRIPTIONS POSTAGE OPERATING ,SUPPLIES-GENERAL EMPLOYEE AWARD EQUIPMENT PARTS EQUIPMENT PARTS CONTRACTED REPAIR & MAINT REPAIR & MAINT SUPPLIES EQUIPMENT RENTAL PROFESSIONAL SERVICES BLDG REPAIR & MAINT OTHER CONTRACTED SERVICES WAGES NO BENEFITS SMALL TOOLS REPAIR & MAINT SUPPLIES BUILDING EQUIPMENT PARTS DESIGN & CONST SCHOOLS OTHER CONTRACTED SERVICES TRAINING SUPPLIES MOTOR FUELS TIRES ADVERTISING EQUIPMENT PARTS REPAIR & MAINT SUPPLIES. WASTE DISPOSAL PREPAID EXPENSES REPAIR & MAINT SUPPLIES MOTOR FUELS OTHER CONTRACTED SERVICES BLDG REPAIR & MAINT DESIGN & CONST SMALL TOOLS MOTOR FUELS BUILDING LUBRICANTS & ADDITIVES RESERVE EQUIPMENT EQUIPMENT PARTS REPAIR & MAINT SUPPLIES TRAVEL CHEMICALS REPAIR & MAINT SUPPLIES OPERATING SUPPLIES-GENERAL REPAIR & MAINT SUPPLIES CHEMICALS MERCHANDISE FOR RESUE OPERATING SUPPLIES-GENERAL BUILDING CONTRACTED REPAIR & MAINT PHOTO SUPPLIES OPERATING SUPPLIES-GENERAL REPn & MAINT SUPPLIES TRAFFIC SIGNS FIRE STATION CONSTRUCTION GENERAL BUILDING FACILITIES GENERAL POLICE HUMAN RESOURCES EQUIPMENT MAINTENANCE WATER METER REPAIR EQUIPMENT MAINTENANCE ICE ARENA PARK MAINTENANCE WATER UTILITY-GENERAL WATER TREATMENT PLANT SENIOR CITIZENS CENTER POOL LESSONS EQUIPMENT MAINTENANCE EPCC MAINTENANCE FIRE STATION CONSTRUCTION WATER TREATMENT PLANT TH 212 FLYING CLOUD AIRPORT POLICE RECREATION ADMIN POLICE EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE COMMUNITY CENTER ADMIN EQUIPMENT MAINTENANCE WATER TREATMENT PLANT OUTDOOR CENTER-STARING LAKE FD 10 ORG EPCC MAINTENANCE ICE ARENA SENIOR WEB SITE WATER TREATMENT PLANT EDEN CROSSING ROADS STREET MAINTENANCE EQUIPMENT MAINTENANCE FIRE STATION CONSTRUCTION EQUIPMENT MAINTENANCE POLICE EQUIPMENT MAINTENANCE WATER SYSTEM MAINTENANCE WATER TREATMENT PLANT WATER TREATMENT PLANT ICE ARENA WATER TREATMENT PLANT EPCC MAINTENANCE POOL MAINTENANCE CONCESSIONS PARK MAINTENANCE FIRE STATION CONSTRUCTION EQUIPMENT MAINTENANCE POLICE PARK MAINTENANCE PARK MAINTENANCE COUNCIL CHECK REGISTW 29-DEC-1999 (10 82942 82943 82944 82945 82946 82947 82948 82949 82950 82951 82952 82953 82954 82955 82956 a2957 82958 82959 82960 82961 82962 82963 82964 82965 $828 -22 $157.33 $14,246.90 $280.74 $16.96 $332.50 $327.04 $8.29 $79,002.00 $40.00 $19,084.00 $4,062.38 $7,784.86 $203.48 $40.50 $40.00 $254.00 $13.37 $460.15 $65.63 $430.56 $125.00 $35.97 $83,526.85 $1,081,859.67* ZEP MANUFACTURING CO ZIEGLER INC LANG PAULY GREGERSON AND ROSOW POSTMASTER AT&T GOPHER STATE ONE-CALL INC HENNEPIN COUNTY I/T DEPT KRAEMERS HARDWARE INC METROPOLITAN COUNCIL MINNESOTA DEPT .OF AGRICULTURE MINNESOTA DEPT OF HEALTH MINNESOTA STATE TREASURER NORTHERN STATES POWER CO POSTMASTER STATE FARM INSURANCE TELEPHONE ANSWERING CENTER INC THOMPSON PUBLISHING GROUP INC PFGON CABLE TKDA US WEST COMMUNICATIONS WASTE MANAGEMENT-SAVAGE MN WILDER, LOIS WOLF CAMERA INC CM CONSTRUCTION COMPANY INC. LUBRICANTS & ADDITIVES EQUIPMENT PARTS LEGAL SERVICE POSTAGE TELEPHONE OTHER CONTRACTED SERVICES OTHER CONTRACTED SERVICES OPERATING SUPPLIES-GENERAL DUE TO OTHER GOVNT UNITS OTHER CONTRACTED SERVICES CONST TESTING-SOIL BORING BLDG SURCHARGES ELECTRIC POSTAGE ACCIDENT REPORTS OTHER CONTRACTED SERVICES DUES & SUBSCRIPTIONS CABLE TV PROFESSIONAL SERVICES TELEPHONE OTHER CONTRACTED SERVICES INSTRUCTOR SERVICE PHOTO SUPPLIES BUILDING EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE LEGAL COUSEL SENIOR CENTER PROGRAM WATER UTILITY-GENERAL WATER UTILITY-GENERAL INFORMATION SYSTEM STREET MAINTENANCE SAC AGENCY FUND WATER TREATMENT PLANT WATER UTILITY-GENERAL BUILDING SURCHARGE STORMWATER LIFTSTATION GENERAL FD 10 ORG WATER TREATMENT PLANT FD 10 OR0 COMMUNITY SERVICES WATER TREATMENT PLANT FIRE LIQUOR STORE CUB FOODS SENIOR CENTER PROGRAM FIRE RILEY LAKE PARK SHELTER (GRANT COUNCIL CHECK S-Y DIVISION TOTAL 29-DEC-1999 (10:39) CUSTOMER SERVICE POLICE FIRE STREETS/TRAFFIC PARK MAINTENANCE FLEET SERVICES COMMUNITY CENTER BEACHES YOUTH RECREATION OAK POINT POOL PARK FACILITIES DEBT SERVICE PAYMENTS EMPLOYEE PAYROLL DEDUCTIONS CAPITAL IMPROVEMENT PROGRAM SPECIAL REVENUE FUNDS PRAIRIE VILLAGE PRAIRINIEW CUB FOODS WATER DEPT -$253 -70 $135.22 $139.29 $114.26 $12.98 $260.67 $1,707 .OB $2.20 $65.06 $125.57 -$36.63 $51,500.00 $312,352..32, $149.12 $26.00 $11,590.90 $12,810.64 $29,117:09 $1,491.54 $421,309.61* COUNCIL CHECK REGISTER 29-DEC-1999 (10 296 $123,492.36 297 $52,676.90 298 $52,676.90 299 $46,468.31 300 , $24,790.12 301 $12,247.42 302 $274.60 303 $57,183.00 304 $51,500.00 $421,309.61* NORWEST BANKS MINNESOTA N A NORWEST BANKS MINNESOTA N A NORWEST BANKS MINNESOTAN A MINNESOTA DEPT OF REVENUE ORCHARD TRUST CO AS TRUSTEE/CU ICMA RETIREMENT TRUST-457 MINNESOTA DEPT OF REVENUE MINNESOTA DEPT OF REVENUE FIRSTAR TRUST COMPANY FEDERAL TAXES W/H 203409010 EMPLOYERS SS & MEDICARE STATE TAXES WITHHELD DEFERRED COMP DEFERRED COMP MOTOR FUELS SALES TAX PAYABLE INTEREST FD 10 ORG FD 10 ORG FD 10 OR0 FD 10 ORG FD 10 ORG FD 10 ORG EQmPMENT MAINTENANCE FD 10 ORG B & PAYMENTS CITY COUNCIL AGENDA SECTION: Consent Calendar 11 SERVICEAREA: 1 ITEM DESCRIPTION: I ITEMNO.: DATE: January 4,2000 X,. A ' Designation of Official City Newspaper Office of City Manager Requested Action Move to: Adopt Resolution designating the as the official City newspaper for the year 2000. Synopsis This designation is required on an annual basis. Staff recommends the Eden Prairie News be designated the official City Newspaper. The Eden Prairie News has been the official City newspaper for 25 years; has done an excellent job in covering the local news and in publishing the legal notices; and is considered a major source of information by residents. Eden Prairie News has added the GovemmentMonitor to inform the readers on important City issues. Background - The Sun-Current is offering Eden Prairie a price that is 1/3 the price they charge other suburbs. Eden Prairie News - $7.40 per column inch. Legals are emailed to Eden Prairie News for the lower rate. Sun-Current - $5.28 per column width. The Eden Prairie News has increased $.37 from last year and the Sun-Current increased by $.33. I CITY OF EDEN PRAIRIE EIENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota that the be designated as the official City newspaper for the year 2000. ADOPTED by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk 2 Eden Prairie HNews December 10, 1999 Kathleen Porta City Clerk City of Eden Prairire 7600 Executive Drive Eden Prairie, MN 55344 Dear Ms. Porta, Please consider our request for appointment of the Eden Prairie News as the official newspaper for the City of Eden Prairie in 2000. Legal notices published in the Eden Prairie News during this time period will be billed at the rate of $9.25 per column inch for the first insertion and $6.90 per column inch per subsequent insertions. The city can again take advantage of a lower rate if it submits legal notice copy on floppy disk in ASCII text format. The same rate would apply if the document is e-mailed in text format. This system worked well in 1999 and allows for a substantial labor savings if the Eden Prairire News staff does not have to retype the notices prior to them being published in the newspaper. We would also request that hard copy accompany the disk in the event we have any difficulties transferring data files. The rate for the materials submitted in this manner would be $7.40 per column inch, reflecting a & 20% cost savings to the City of Eden Prairie Thank you for the opportunity to be of service to you in the past. We hope that relationship can be continued in the coming year. Mark A. Weber Publisher MAW:bb enclosure 3 NO. 1 SOURCE FOR LOCAL NEWS The Eden Prairie News is residents’ primary source of local news and information, by a wide margin. This is confirmed in the 1998 community survey conducted by the Eden Prairie School District, a portion of which is reproduced below. The EP News’ score was nearly four time it$ competitor’s. The city’s own 1995 community survey demonstrated our significant lead in readership: 67 percent of residents considered the Eden Prairie News as the major source of information; 41 percent saw the Eden Prairie Sun-Current in the same light. i ............... _- .--- .-_-.I_I- ..-.__--.- ~ -. Children Friends Media __ -_ - _- . - - .- -t 51. Where do you get most of your information about the schools? ,1998 1996 10.00% 22.90% 5.70% Parents Non Par 6.70% 0.50% Males Females - ._- 15.20% - 4.00% _ 2.70% Teacher Adm Staff 14.80% 3.10% 2.60% 17.40% 14.50% 42.40% 0.50% 4.80% .. , . ... _- - 16.30% 16.30% 38.80% 2.30% 9.80% .... . .. . . . . ...... .. . .......... . ..... .......... ............ -- - - . 17.90% 14.40%. 44.60% 0.50% 3.60% 17.00% 14.70% 40.20% 0.40% 5.80% . .. ... . . - .- -. - .- ._ ._ __ __------I.-- -- ..... ........... ... -- - -- -- . . 3.80% 3.00% . . ..... .. -..--.... -.- .r___._...__ -- -. -_ 14.40% 2.10% 2.60% 52. Which of the following media sources . ._-- .. __- the most information about the schools? ..... I .. -. ... ...__-__. ----- _-- -_r._-_--r..___I-__ EP News I School News Sun-Current I District News Calendar1 Computer RadiolTV Other I 38.60% 1 35.70% 9.80% 1.70% 5.50% , ___/_.__..-_.__._._.__I__._ .-----I_----- 11998 .... ......... . . 1996 Parents Non Par Males . ._ _. 40.00% 21.00% 56.20%1 ...... - ........ 4 1 .io% 1 ....... 18.80% 56.20% 15.20% 34.40% 13.00% (new) 13.80% 3.80% 4.30% ......... ......... 12.30% 2.60% 3.60% 0.80% 0.50% 0.50% 0.00% .. t 1.33% 4.60% 1.00% 7.10% 2.40% 3.80% 1.50% 4.10% ---.--- .-- .___ . I--.- ___-- - __.- % CIRCULATION: ALWAYS LOOKING FOR READERS The Eden Prairie News is a newspaper that is nearly I00 percent “requester.” That is, nearly all of the more than 12,000 households and businesses receiving the EP News have indicated in some fashion that they want the newspaper to keep coming; they read the newspaper and have “requested” that it continue to be sent to them. That helps assure advertising and legal notices customers that their message is being read. There are no newspapers turning yellow in a tube or on the ground, or heading straight from the mailbox to the recycling bin, The EP News is read and read well. In addition to capturing new residents as they move into EP, we are also reaching out to non-readers so that we can convert them to active readers. This past year we mailed a letter to non-reader homes in the 55344, 55346 and 35347 ZIP Code areas to again ask if they would like to receive the EP News. In 2000 we will undertake a similar campaign, this time making it even easier to get back on the mailing list by offering non-readers a postage-paid card to return. WORKING TO STAY NO. 1 We are continually striving to improve the Eden Prairie News. Among the innovations in 1999 was GovernmentMonitor, a sample of which is enclosed. GovernmentMonitor is a way for readers to track the progress of important issues as they move through the Eden Prairie City Council’s review process. Its counterpart for school issues is called EducationMonitor. 6 \ GovernmenMonitor .I A review of local government issues Most recent decisions The issue What it means to you The next step appoints Land-use issues will e re- New board begins reviewing Planning viewed by overhauled, nine-mem- development applications in Jan- ng Com- ber panel offering recommenda- uary; most seats u tions to the council. I$. ,: f Agrees Sept. 21 to sponsor Southwest Metro Transit applica- tion for $2 million grant to help pay for parking deck at South- west Station transit hub. Short of direct funding, city supports Southwest Metro’s plan to develop transit hub site. ’ . Metro Council reviews appli- cation; planning commission re- views parking deck plan Oct. 25. Agrees to convey excess land from state Transportation Depart- ment to Buca restaurant for park- ing. As with Pillsbury, city buys MnDOT’s excess Highway 21 2 land and sells it to Buca at same price to ensure adequate parking. City executes necessary doc- uments, including quit claim deed. Pending proposals The issue What it means to you , The next step Watershed district recommen- dation for alum treatment plant to improve water quality of be- leaguered Round Lake. council’s review. Cleaning Round Lake, getting rid of goose poop would make lake swimmable again. City staff weighing options and collecting information on goose management for the city Demonstration program to relieve traffic congestion in the Golden Triangle area of north- eastern Eden Prairie. district. Mix of new ramps, mass tran- sit, alternate land uses might help reduce rush-hour traffic in business Approval of plans to improve Wider, flatter Highway 212, Highway 101 between Highways with city expected to use state aid 5 and 62, on Eden Prairie’s bor- to fund its share of project. der with Chanhassen. Hennepin County weighs re- cent testimony, narrows list of alternatives. 1.. Meetiqs .. Eden Prairie City Council: 7 pm.. 1st and 3rdTuesdays, Eden Prairie City Center, 8080 Mitchell Road Eden Prairie Planning Commission: 7 pm., 2nd and 4th Mondays, Eden Prairie City Center, 8080 Mitchell Road Eden Prairie Parks Commission: 7 p.m., 1 st and 3rd Mondays, Eden Prairie City Center, 8080 Mitchdl Pnad RELIABLE, CONSISTENT The Eden Prairie News -- begun in 1974 by a group of neighbors like yourself who were tired of Eden Prairie news coverage being limited to a page in another community’s newspaper - recently marked its 2S* anniversary. Its current editor has been here for all but five of those years. In 1999 the EP News was judged by the Minnesota Newspaper Association to be the state’s second best large weekly in the category of “general reporting.” This isn’t the first state award the EP News has collected. Among the others: Best Special Section (“Changing Eden Prairie”) - I998 Best Social Issues Feature Story - 1996 2nd place, Excellence in Investigative Reporting - 1993 Best Local News Story - 1992 Herman Roe Memorial Award for Editorial Excellence - 1988 INFORMATION FOR GOVERNMENTAL BODIES AND INDIVIDUALS USING THE LEGAL NOTICES SECTION OF THE EDEN PRAIRIE NEWS Deadlines Notices to be published must be received in the office of the Eden Prairie News by 4:OO p.m., on the Thursday, preceding each publication date. This deadline must be observed to ensure accurate and timely publication of important notices. We will not accept faxednotices as legal documents, as these copies are often unreadable. All hard copy notices should be clean and typed. Affidavits One sworn &idavit of publication will be provided, upon request, without charge for each legal notice. Addi- tional affidavits are available at $3.50 each. Additional clippings are available for $1 .OO each. Late Fee Urgent legal notices which do not arrive at the Eden Prairie News office before the specified deadline may be accepted, at the publisher’s discretion, but will have a late fee or surcharge of 25 percent added for special handling. Publication Requirements Most specifications for legal notice publication, including the number of times anotice is to run, are set forth by statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the publisher. Guidelines for governmental bodies, prepared by the Minnesota Newspaper Association, are available upon request. Kill Fee Publication of schedulednotices may be stopped, depending on how far the printing process has advanced. If alegal notice is killed before the initial publication date, the customer may still be liable for a special typesetting fee, not to exceed 30 percent of the cost of the published notice. The customer must pay on a pro data basis, for that part of a series of publications that have been completed before interruption by the customer. Errors Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases, publisher’s liability shall be limited to a “make good” of a defective notice if it can be demonstrated that the error was made by the publisher and that as a result of the error the legal notice was rendered invalid. Rates Effective January 1 , 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal notices in the same manner in which they charge their best commercial display classified customers. That means that legal notices are billed by the column inch, not by the “legal line.” The law also restricts rate increases exceeding 10 percent per annum. EDEN PRAIRIE NEWS RATE INFORMATION Lowest classifiedrate paid by commercial users .............................................................. $17.50 Legal advertising, first insertion ......................................................................................... $9.25 Legal advertising, subsequent insertions ............................................................................ $6.90 newspapers December 21 ,I 999 Kathleen Porta City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344-2230 Dear Ms Porta: The Eden Prairie Sun Current would like to be considered for designation as the legal newspaper for the City of Eden Prairie for the year 2000. Sun Newspaper is excited to announce that a new feature will be added to legal notices this year. Beginning in January, all published notices will be posted on our website (www.mnsun.com) at no additional charge. This will be an enhancement to the local news coverage already available on the Internet and broaden the readership of your legal notices. The rate structure for legals'effective January 1, 2000 will be: . 1 column width: $.48 per inch for first insertion $.38 per inch for subs,equent insertions There are 11 lines per inch Notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 2:OO pm the Wednesday prior to publication; notices that are six pages or more deadline an extra 24 hours in advance. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 61 2-392-6880. Thank you for considering the Sun Current as the official newspaper for the City of Eden Prairie in 2000. We appreciate the opportunity to serve the needs of your community. Sincerely, 9jzi/m Fran Chilinski President and Publisher 10917 VmVmw ROAD * EDEN PRAIRIE * B~~INESOTX 55344 0 612-829-0797 * FAX: 612-941-3588 IO CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Janw 4,2000 Requested Action SERVICE AREA: Office of City Manager Move to: Adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2000 and appointing the Acting Mayor. ITEM DESCRIPTION: Resolution ITEM NO.: Designating the Official Meeting Dates, Time and Place for the City of Eden Prairie Council in 2000 and Appointing Acting Mayor Synopsis This resolution requires approval on an annual basis. I CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MIMVESOTA RESOLUTION NO. 2000- A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 2000 AND APPOINTING ACTING MAYOR BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota, that they meet on the first and thrd Tuesdays of each month at 7:OO P.M. in the Eden Prairie City Center Council Chambers, 8080 Mitchell Road, Eden Prairie, MN 55344. Council Workshops will be held at 5:OO P.M. and Council Forums will be held at 6:35 P.M. prior to regularly scheduled Council meetings. Any regularly scheduled Council meeting which occurs on a day when elections are held withm the city limits of Eden Prairie will begin at 8:OO P.M. Robert’s Rule of Order will prevail. BE IT FURTHER RESOLVED, that Councilmember appointed to be the Acting Mayor in the absence of the Mayor. is hereby ADOPTED, by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen Porta, City Clerk a CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA: Office of City Manager DATE: January 4,2000 ITEM DESCRIPTION: Resolution ITEM NO.: Designating the Director and Alternate Director to the Suburban Rate Authority of 2000 XI. c * Requested Action Move to: Adopt Resolution designating Councilmember Case as the Director and Mayor Harris as the Alternate Director to the Suburban Rate Authority. Svnopsis This resolution requires approval on an annual basis. I CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2000- A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY BE IT RESOLVED, that the City Council of the City of Eden Prairie hereby designates Councilmember Case as the Director and Mayor Harris as the Alternate Director of the Suburban Rate Authority for 2000. ADOPTED, by the City Council of the City of Eden Prairie, on this 4th day of January, 2000. Jean L. Harris, Mayor ATTEST: Kathleen A. Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar SERVICE AREA: Office of City Manager DATE: January 4,2000 ITEM DESCRIPTION: Appointments of ITEM NO.: Councilmembers to Boards and Commissions XI. D.-M. Requested Action Move to: Confirm the appointments as selected by Mayor Harris under Agenda Items XI.D.-N. Synopsis These appointments are made on an annual basis. CITY COUNCII, AGENDA I DATE: SECTION: Reports of Officers 1- 4- 2000 SERVICE AREALDMSION Management Services I ITEMNO.: ITEM DESCRIPTION City Manager Performance Review I XII. A. I Requested Action: Move approval of appointment of Ross Thorfinnson, Jr., and Nancy Tyra-Lukens to perform the Annual Review of the City Manager. Background: The schedule for the City Manager’s Performance Review process follows: 2000 Process and Time Line January qfh Council Meeting: Mayor appoints two (2) Council Members to the Performance Evaluation Team. mid-January: City Manager provides Mayor and Council Members with a year-end Performance Activity Summary. mid-January to mid-February: Completion of Performance Questionnaires by Council, Staff and Community members. mid-February : Council Evaluation Team meets with the Director of Management Services to review the performance questionnaire results, prepare summary evaluations and develop the annual merit pay recommendation. March 7fh Council Meeting: Council Evaluation Team presents Summary Performance Evaluation and merit pay recommendation to Mayor and City Council, in closed session at the end of the meeting; City Attorney attends session. City Manager does not participate. March 8: Council Evaluation Team meets with City Manager presents performance evaluation results, merit pay award and establishes next year’s goals. March 21Sf Council Meeting: Council Evaluation Team presents City Manager’s performance results and merit pay award. Process merit pay. Following Second Council meeting in March: History: The process and annual timing for the City Manager’s Performance Review was established by the City Council in 1995. The process provides for performance input by all Council Members, selected staff and multiple community organization representatives. The Performance Evaluation Team, with assistance fiom the Director of Management Services, is responsible for collecting the performance input, developing the Performance Summary, and presenting a merit pay recommendation for City Council approval. The 1998/1999 Performance Evaluation Team consisted of Council Members Butcher and Tyra-Lukens. I I SERVICE AREALDMSION: Community Dev. and Financial Services - Don Uram CITY COUNCIL AGENDA SECTION: Report of Officer’s ITEM DESCRIPTION: Amendment to Eden Prairie Firefighter’s Relief Association - By-Laws DATE: 1-04-00 ITEM NO.: $1 I. B. 1. Requested Action Move to: Approve Eden Prairie Firefighter’s Relief Association - By-Laws as amended. Synopsis The basis of the changes are as follows: 0 0 To use language that avoids as much legalese as possible. Federal law requires pension plans to provide a written document to the plan member that is understandable. For the bylaws to be organized to function as the governing document of the association as a corporation. Hence, the restructuring of the plan document to reflect this intent. To conform to state statutes and to use definitions from the statutes where necessary for clarification and accuracy. To extend the maximum years of service from 30 years to 32 years, awarding an individual for the commitment from age 18 to age 50. Our firefighters are eligible to receive a benefit at the age of 50 upon retiring fiom active duty with Eden Prairie Fire Department. These bylaws have been reviewed and approved by Mark Johnson of the law firm Lang, Pauly, Gregerson & Rosow, LTD., as well as the membership of the Eden Prairie Fire Department. Attachments Letter from Kurt Schendel - Relief Association President Eden Prairie Firefighter’s Relief Association - By-Laws Eden Prairie Firefighter's Relief Association 7801 Mitchell Road Eden Prairie, Minnesota 55344-0301 . (612) 937-9881 December 27,1999 .- Ms. Natalie Swaggert Management Services Director City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN. 55344' .. Natalie, Per your request, the enclosure represents the bylaws as changed by the trustees of the Eden Prairie Firefighter Relief Associatioh. We called upon the expertise of Krista Boston, an attorney representing the Minnesota Area Relief Association Coalition (MARAC), to assist us in evaluating our current bylaws for accuracy and compliance. Her suggestions helped greatly in the rewriting of these bylaws. /The basis of the changes we as follows: 0 To use language that avoids as much legalese as possible. Federal law requires pension plans to provide a written document to the plan member that is understandable. For the bylaws to be organized to function as the governing document of the association as a corporation. Hence, the restructuring of the plan document to reflect this intent. To conform to state statutes and to use definitions from the statutes where necessary for clarification and accuracy. 0 To extend the maximum years of service from 30 years to 32 years, awarding an individual for the commitment from age 18 to age 50. Our firefighters arr: eligible to receive a benefit at the age of 50 upon retiring from active duty with the Eden Prairie Fire Deparbnent. These bylaws have been reviewed and approved by Mark Johnson of the law firm Lang, Pauly, Grege on & Rosow, LTD., as well as the membership of the Eden Prairie Fire the approval of the City Council. As active and retired firefighters of Eden Prairie, we understand and appreciate the commitment of the city to the fire service in our community. As relief association trustees, we understand our fiscal responsibility to this pension plan and the continued commitmeBt of the city to fund this plan. Department. r We faithfully submit to you these changes and ask your approval as well as Recently, we have hired a new investment advisor in Dain Rauscher of Minneapolis. Our money will be pooled with other institutional investors to take advantage of the services of the most successful money managers available. We are thrilled to be in this position and thankfut for the due diligence of our past trustees and,their commitment to this important entity. Natalie, please call me with any questions you may have regarding the bylaws or the content of this letter. I look forward to hearing from you soon. Sincerely, ., Kurt Schendel President 3 Eden Prairie Firefighter Relief Association Bylaws TIBILE OF CONTENTS Article I . Name ........................................................................................................................................ 1 Artide II . Purpose .................................................................................................................................. 1 .. Article m . General Defirutions ............................................................................................................. 1 1 . 2 . 4 . 5 . 6 . 7 . 8 . 9 . IO . 3 . .. swmg spouse .............................................................................................................. 1 Fiduciary Responsibility .................................................................................................. 1 Beneficiary ....................................................................................................................... 2 Board of Trustees ............................................................................................................. 2 Calculation OfQUalifjrmg Years ...................................................................................... 2 Breaks in Service .............................................................................................................. 2 Year ofActive SeMice ..................................................................................................... 2 Active Service ................................................................................................................... 2 Trustees ............................................................................................................................. 2 Domestic Relations Order ................................................................................................ 2 Article IV . Membership ......................................................................................................................... 3 1 . 2 . 3 . 4 . 5 . Qualification for Membership ......................................................................................... 3 Application for Membership ........................................................................................... 3 Temahon of Membership ............................................................................................ 3 Categories of Membership .............................................................................................. 3 Voting Priwleges .............................................................................................................. 4 .. .. ArticIe V . Board of Trustees ................................................................................................................. 4 .. 1 . 2 . 3 . 4 . Cornposihon Of Board ..................................................................................................... 4 Terms of Regular Trustees .............................................................................................. 4 Officers of Board ............................................................................................................. 5 Removal of Trustee or Officer ........................................................................................ 5 ArticIe VI . Duties of mcers ................................................................................................................ 5 1 . President ........................................................................................................................... 5 2 . Vice-president .................................................................................................................. 6 3 . Secretary ........................................................................................................................... 6 4 . Treasurer ............................................................................................................................ 6 Article MI . Meetings ............................................................................................................................. 7 1 . Annual Meeting ................................................................................................................ 7 ep%?a/tabcont/99 i 2 . Regular Meetings of the Board of Tiustees .................................................................... 7 3 . 4 . Quonun ............................................................................................................................. 7 5 . Reports and Resolutions .................................................................................................. 7 6 . Adoption ofRobert’s Rules ............................................................................................. 7 7 . Order ofBusiness ............................................................................................................. 8 8 . Location. ........................................................................................................................... 8 9 . Notice ............................................................................................................................... 8 Article Vm - hvestments ....................................................................................................................... 8 SpecidMeetings ofthe Association or Board ............................................................... 7 1 . 2 . 3 . 4 . 5 . Trustees’ Mes ........................................................... : ................................................... 8 Responsibilities OfTirUstees ............................................................................................. 8 Investment Committee., ................................................ : .................................................. 9 Restncbons to Brokers ...................................................................................................... 9 Education Plan ................................................................................................................. 9 .. Article M . Pension Benefits .................................................................................................................. 9 1 . Active Duty and Age Requirements .......................................................................... ..... 9 2 . Deferred Member .............................................................................................................. 9 3 . Pension Benefit.. ............................................................................................................. 10 4 . Definition ofccActive Firefi~t~ ................................................................................... 10 5 . Future Increases inBene fits ............................................................................................ 10 6 . 7 .. Approval .......................................................................................................................... 11 8 . Notice ofhtentto Retire ................................................................................................ 11 Application for Monthly or Lump Sum Benefit ............................................................ 10 Article X . Ancillary Benefits ............................................................................................................... 11 1 . 2 . 3 . 4 . 5 . 6 . 7 . 8 . Eligibility ......................................................................................................................... 11 Disability Defined .......................................................................................................... 11 Reports Required ........................................................................................................... 11 Disabhty or PensionBene fits ........................................................................................ 11 Proof of Disability ........................................................................................................... 12 Grievance Procedure ....................................................................................................... 12 Calculation ofBene fi. .................................................................................................... 12 Entitlement to Future Increases ...................................................................................... 12 ... ... Article XI . Death Benefit ..................................................................................................................... 12 1 . 2 . Entitlement to Benefit .................................................................................................... 12 Termhation of Children’s Ben~ ................................................................................. 13 3. Entitlement to Future Increases ..................................................................................... 13 . ArticIeXII - Application for Disability and Death Benefits ...................................................... 13 .. 1 . Disab~~Benefit Applic~o ....................................................................................... 13 2 . Death Benefit AppIicatm n. ............................................................................................. 13 3 .. Action on Applicatio ns .................................................................................................... 14 Article XUI -Funds ................................................................................................................................ 14 .. 1 . Auocatio~ ........................................................................................................................ 14 2 . Genera1 Fund .................................................................................................................. 14 . 3 . Special Fund ... ...:... ......................................................................................................... 14 4 .. Method of Disbursement : ............ 15 5 . ................................................................................... Deposit ofFunds ........ .............................. 1 ..................................................................... 15 Article Mv . Timing and Modes of Distribution .......................... ................................................... 15 1 . Distribution Choices ....................................................................................................... 15 2 . IRA Rollover 15 ................................................................................................................... Article XV . Procedure for Review ..................................................................................................... 15 1 . 2 .. 3 . Entitlement to Appeal ..................................................................................................... 15 Special Meeting for Appeal ............................................................................................ 16 Un-approved Application .... ..'.. ....................................................................................... 16 Article XVI . Limits on Benefi ............................................................................................................ 16 1 . 2 . 3 . 4 . 5 . Domestic Relations Order ............................................................................................. 16 Garnishment, judgment or legal process ...................................................................... 16 Assignment of f3enefits. ................................................................................................ 16 Lmtat~ons on Ancillary Benefits ................................................................................. 16 Benefit L~~~ons ........................................................................................................ 17 ... ... Article XVlI . Amendments ................................................................................................................. 17 1 . Amending the Bylam .................................................................................................... 1.7 ArticIe XVIII - Notice 17 ............................................................................................................................ 1 . Amendment Notices ...................................................................................................... 17 Article Mx - Effective date .................................................................................................................. 18 epfbhabcon~99 iii 7 Article I Name The narne of the relief association shall be the Eden Prairie Firefighter Relief Association. Article II Purpose This instrument collstitutes the bylaws of the Eden Prahie Firefighter Relief Association, hereinafter referred to as “Association,” adopted for the purpose of regulating and managing the internal afhirs of the corporation and shall serve as the written pension plan for the Relief Association. The Association is a govemental entity that receives and manages public money to provide retirement benefits for individuals providing the governmental services of fire fighting. The objectives of the plan shall be to provide service pensions and ancillary benefits to members and dependents of the Eden Prairie Municipal Fire Department, hereMer ‘Tire Department”. These bylaws and federal and state laws shall govern all benefits issued by this Association. Article DI General Definitions 1. Surviving spouse: The term “surviving spouse” means any person who was the dependent spouse of a deceased active member or retired former member living with the member at the time of the death of the active member or retired former member for at least one year prior to the date on which the member terminated active. service and membership. 2. Fiduciq responsibility: In the discharge of tiieir respective duties, the officers and trustees shall be held to the standard of care enumemted in Minn. Stat. llA.09. In addition, the trustees must act in accordance with Minn. Stat. 356A. No trustee of the Association shall cause the Relief Association to engage in a transaction, if the fiduciary knows or should know that a transaction constitutes one of the following direct or indirect transactions: a. sale or exchange or leasing of any real property between the Association and a board member; b. lending of money or other extension of credit between the Association and a board member or member of the Association; 1 c. furnishing of goods, services, or facilties between the Association and a board member; or d transfer to a board member, or use by or for the benefit of a board member, of any assets of the Association. Transfer of assets does not mean the payment of Association benefits or administrative expenses permitted by law. 3. BeBe$ciay Any person or estate entitled under this plan to receive a benefit upon the death of a participant. 4. Board of Tmtees: The Board of Trustees of the Association as specified under Mina Stat. 4241104. There shall be three ex-officio members. The three ex-officio trustees shall be the mayor, the city clerk, clerk-treasurer or finance director and the chief of the municipal fire department. 5. CalcuZation of Qualfiing Years: A year of service as an active firefighter for purposes of calculating the service pension shall mean 12 complete months. Ifa members’ period of service as an active firefighter has not been continuous, parts of years may be added together to calculate iidl years. h addition, parts of months may be added together to calculate full months, provided, however, that in such a calculation it shall be assumed that 30 days equals a full month. 6. Breaks in Service: Any member returning fi-om a break in service must remain in active service equal in time to the break in service in order to qual@ for any pension increases having occurred during the time of the break in service. If this requirement is not met prior to the individual’s resignation., the retirement benefits will revert to those in effect at such time the break in service began. A break in service does not include an approved leave of absence, pursuant to these bylaws or state law. 7. Year ofActive Service: For purposes of computing benefits or service pensions payable, a year of service shall be defined as a period of 12 full months of active service in the fire deparhnent. 8. Active Service: The active performance of fire suppression or prevention duties or the supervision of fire suppression or prevention duties. Performance of such suppression, prevention or supervision shall not qual@ as “active service” unless the fiefighter meets all the rules and regulations of the fire department during such service. 9. Tmtees: The individuals designated as such by Minn. Stat. 424A04 and by virtue of elected or appointed office, those that quaw as the ex-officio trustee. 10. Domestic ReZations Order: Any judgment, decree or order (including approval of a property settlement agreement) that complies with the provisions of-. Stat 518.58,518.581 or 518.6111. 2 9 Article n7 Membership 1. eualificarionfor Membership: Any active member in good standing in the fire department shall be eligible to apply for membership in the Association. 2. Application for Membership: Application for membership must be made within 3 monthsof becoming an active member of the k department. The Board may defer consideration of the application until such time as the Board has received all idormation which it deems appropriate for consideration of the application. 3. Termination oJMembership: Membership in the Association terminates upon the occurrence of any of the following events: a Termhation or resignation fiom membenhip in the fire department prior to completion of the number of years as an active fkeflghter required for a service pension under these bylaws. b. Failure to comply with any provisions of these bylaws or any duly adopted des and regulations of the assockation c. Any other good cause for termination of membership as determined by the Board of Trustees. 4. Categories of Membership: Members of this Association shall be classified in one of four categories: regular, deferred, retired or disabled. These categories are defined as follows: a Active Member: A member of the Association who is also an active firefighter of the fire department. b. Defimd Member: A member of the Association who has (i) completed the number of years as an active firefighter required for a service pension as provided in these bylaws, (ii) has completed a minimum of ten years as a member in good standug in the Association, and (iii) has separated fiom service as an active firefighter before attaining the earliest age for receipt of a service pension as provided in these bylaws. 3 c. RetiredMenzber: A member of the Association who is drawing a monthly service pension under applicable statutes and the bylaws of this Association. d DisabledMember: A member of this Association who is receiving a disability benefit under applicable statutes and the bylaws of this Association. 5. Voting priviZeges: Each member shall be entitled to one vote on any matter voted upon by the.membership. Voting by proxy is not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in Charge of the vote shall ask for a show of hands. Article V Board of Trustees 1. Composition ofBoard: The Board of Trustees shall be composed of the following: 6 ReguZar Tmtees: Six of the Trustees shall be elected at the annual meeting of the Association from the Association's active members and shall serve for terms as specified in this Article, or until their respective successors have been elected. One of the six elected members of the Board of Trustees may be a retired member, receiving a monthly service pension, who is elected by the membership of the Association. Ifthere is not a retired member to fill the position of Trustee, then that position may be tilled by an active member. . b. Ex-Oflcio Tmtees: The chief of the fire department the mayor and the clerk, clerk-treasurer or finance director shall serve as Ex- Officio Trustees. Ex-Officio Trustees shall have all rights, duties and responsibilities of regular Trustees, including voting rights. 2. Tern of Regular Trustees: Two Trustees shall be elected for three year terms at each annual meeting of the Association. If a vacancy of a trustee position occurs, that position shall be filled by election at a special meeting of the Association with thuty-one days of becoming vacant. Any trustee elected to fill an un-expired term shall serve the length of that unexpired term. Any Trustee, upon retirement fiom the fke department, must relinquish the trustee's office until an election is held 4 to determine who shall hold that office. 3. @cers of Board: At the first meeting of the Board of Trustees held after the annual meeting of the members of the Association, the Board shall elect, from the six regular trustees who have been elected by the members, a President, Vice-President, Secretary and Treasurer. Each of the officers shall serve for a term of one year or until the officeis successor has been elected. 4. Removal of Tmiee or Oj@cer: Trustee (other than an ex-officio Trustee) may be removed from the office of Trustee for the following reasons: ~ a. Breach of the duties of a Trustee as specified in these bylaws. b. Failure to maintain membership in good standing in the Association or the f2e department, including a suspension f?om the Association or fire department. c. Other good cause; Removal of a Trustee may occur by a vote of two-thirds of those present at a meeting of the membership. Notice of the meeting at which removal is to be considered shall be given to each member and shall include the purpose of considering removal. The Trustee shall be given an opportunity to be heard as to each charge. Ifthe Trustee is removed, a replacement shall be elected and shall serve for the un-expired portion of the term of the removed Trustee. Article VI Duties of Officers 1. President: The duties of the office of President of the Association are as follows: a. Attend and preside at all meetings of the Association and of the Board of Trustees. b. Supervise the affairs of the Association. c. Take all appropriate steps to enforce the due observance of the Articles of Incorporation and the bylaws. d Sign all checks issued by the Treasurer and all other papers which require the President's signature. The President may receive a salary as fixed fiom time to time by the Boaid of Trustees, subject to approval ofthe Association, and payable ftom the Special Fund of the Association. 5 2. Vice-president: The Vice-Presidents duties shall be as follows: a. Perfom the duties of the President in the President's absence. b. All other duties assigned to the Vice-President by the President. 3. Secretary: The Secretary of the Association shall have the following duties: a Keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. b. Keep a correct record of all amendments to the Articles of Incorporation and the bylaws. c. Provide all due notice of special meetings of the Association and the Board of Trustees. d Keep a roll of membership, including all information necessary to determine the pension and benefit status of each member of the Association. e. Sign all orders for payment issued to the Treasurer, and jointly with the Treasurer, prepare and file all reports and statements required by law. The Secretary may receive a salary as fmed from time to time by the Board of Trustees, subject to approval of the Association, and payable fkom the Special Fund of the Association. 4. Tremzqer: The duties of the Treasurer of the Association are as follows: a. Keep separate, distinct and complete accounts of the Special and General Funds, including a detailed statement of the assets and liabilities of each fwnd Such accounts and statements shall be presented at each meeting of the Board of Trustees, and shall be made available to members prior to the annual meeting of the Association. b. Jointly with the Secretary, the Treasurer shall prepare and file all reports and statements required by law. c. At the expiration of the Treasurer's term of office or the Treasurer's termination from the position of Treasurer in accordance with these bylaws, whichever occurs first, the Treasurer shall imwediately deliver to the Board of Trustees or the Treasurer's successor in office, all monies, books, papers, and other items pertaining to the Treasurer's office. 6 d. Prior to entering upon the duties of office, the Treasurer shall give a bond in such amount and with such sureties as are required by law and approved by the Board of Trustees, conditioned upon the faithfid discharge of the Treasurer's trust and the faithfuI performance of the duties of the Trea"s office. The premium for this bond shall be paid fiom the Special Fund of the Association. The amount of the bond will be equal to at leak 10% of the assets of the Association; however, the mount of the bond need not exceed $500,000.00. The Treasurer may receive a salary as fixed fiom time to time by the Board of Trustees, subject to approval of the Association, and payable fi-om the Special Fund of the Association. Article VII Meetings 1. AnmaZ Meeting: The annual meeting of the Association, for the election of Trustees and other business, shall be held on the second Thursday in March, immediately prior to the fire department's business meeting. 2. Regular Meetings of the Board of Tmtees: The Board of Trustees shall meet at least six times during each year. 3. Special Meetings of the Association or Board Special meetings of the Association or of the Board of Trustees may be called by the President, or two members of the Board of Trustees and shall also be called upon written request of six or more members of the Association. Members and trustees shall be notified by the Secretary of such special meetings, and the purpose of the meeting shall be contained in such notice. 4. @om: A majority of the Board of Trustees then in office, and 30 percent of all members of the Association shall constitute a quorum for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a me time, which the Secretary shall make horn to the affected members. 5. Reports and Resolutions: AH reports and resolutions shall be submitted in writing and no report shall be accepted unless it is the report of a majorify of a committee, provided, however, that a minority shall be permitted to present its views in writing. 6. Adoptiun of Robert's Rules: All meetings of the Association and Board of Trustees shall be conducted according to Robert's Rules of Order, as revised. 7 7. Order of Business: The order of business at meetings of the general membership shall be: a Calltoorder. b. Rollcall. c. Reading of minutes of previouS meetings. d Reading of reports and minutes of Board of Trustees’ meetings. e. Reports of Officers. f Membership applications. g. Reports of special committees. h Unfinished business. i. Election of OfEcers or Trustees (annual meeting). j. New business. k Adjomrnent. 8, Location: A meeting of the Board of Trustees shall be held at the registered office of the Association in the City unless notice is made public for another place within the state as designated by the board. 9. Notice: Subject to Waiver, a notice of every Board of Trustees’ meeting shall be sent or delivered by the Secretary to each Trustee, including ex-officio Trustees, at least 5, but not more than 30 days, before the meeting , excluding the date of the meeting. Such notice shall set forth the date, time, place and in case of a special meeting, the purpose. Article VIII Investments 1. Tmstees ’ Duties: Trustees shall discharge their duties in good faith and with that diligence and care which an ordinarily prudent persons would exercise under similar circumstances. Each Trustee shall become familiar with the standards of care and the standards of a fiduciary as specified by law. , 2. Responsibilities of Tmtees: It shall be the duty of the Board of Trustees to prepare modes and . plans for the safe and profitable investment of the unappropriated funds of the Association, and whenever investments are made, to investigate and pass upon the securities offered, and to attend to the drawing and execution of the necessary papers. The Board shall order an audit of the books and accounts of the Secretary and Treasurer mually, according to law, and shall submit a written report of the condition of the Association to the members at the annual meeting. The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes, the bylaws and the investment policy attached hereto. The Board of Trustees shall meet with the Investment Committee. The members of the Board shall act as Trustees with a fiduciary obligation to the State of Minnesota, to the City of Eden Prairie and the members of the Association a 3. Imestmenf Commiitee: The invesbnent committee shall consist of the Treasurer, the President and an Ex-officio member, as well as two or more Association members as designated by the Trustees. The investment committee shall investigate and make recommendations to the Board of suitable investments for Association funds among those peGtted by State Statutes, the bylaws and the investment policy attached hereto. 4. Restrictions to Brokers: The Board of Trustees shall comply with Minnesota Statutes 356A.06, SUM. 8b that requires the Relief Association to provide annually to any brokers, a written statement of investment restrictions pursuant to State Statute or the Investment Policy that apply to the special fund Upon receipt of the Written statement of investment restrictions, each broker handling investments of the Association shall acknowledge, in writing annually, the receipt of the investment restrictions. The acknowledgment shall contain a statement of the brokers’ agreement to handle the Association’s investments pursuant to the written restrictions. 5. Education Plun: The Board of Trustees shall develop and periodically revise a plan for continuing education for dl members and officers of the Board of Trustees in order to ensure that Trustees keep abreast of their fiduciary responsibilities. . ,. *. Article M Pension Benefits 1. Active Duty and Age Requirements: To be eligible to receive a service pension, a member must meet all of the following requirements: a Be at least 50 years of age. b. Have retired from the fire department. c. Have completed at least 10 years of active service withsuch fire department More retirement. d. Have been a member of the Association in good standing at least ’10 years prior to such retirement. 2. Defrred Member: A member of the Association, who bas performed active service of ten years or more, but has not reached the age of 50 years, shall be placed on the deferred pension roll of the Association, After they have reached the age of 50 years, the Association shall, upon their application therefor, pay their pension from the date the application is approved by the Association. The member shall be paid the service pension in accordance with Article IX, Section 3. . 3. Pension B@t: Each member is entitled to either a monthly service pension benefit or a lump sum service pension benefit calculated as follows: a Monthly Service Pension: A monthly service pension shall be calculated by multiplying $40.00 times each year that the member has been an active firefighter in the fire department and member in good standing of the Association, up to a maximum pension of $1280.00 per month. b. Lump Sum Service Pension: A lump sum service pension shall be calculated by multiplying 100 times the monthly service pension to which the member would have been entitled 4. DeJinition Of‘Yctive Firefighter’’: A period of time cannot be used to calculate a monthly or lump sum service pension unless during the entire period of time the member satisfies the qualification of “active service”, as found in Article ID, paragraph 8 of these bylaws. 5. Fuhrre Increases in Bene$&: Retired members and deferred members who have credit for at least fifteen years of service as an active firefighter with the fire department shall receive all approved increases in the monthly service pension applicable to that member‘s number of years of active firefighting service. Retired members who have elected to receive a lump sum pension payment shall not be eligible for any such increases. 6. Application for Monthly or Lump Sum‘ Benefit: After retirement as an active firefighter with the fire department, a member shall make application for a service pension to the Board of Trustees. The application shall also include an irrevocable election by the member of either a monthly service pension or lump sum service pension, but not both. All applications for pensions shall be submitted to the Board of Trustees at a regular or special meeting of the Board, and shall contain the following information: a. The age ofthe applicant. b. The period of time the member perf‘ormed duties as an active fiefighter for the fire department. c. The member‘s number of years of membership in good standing of the Association. d. The date the member retired as an active firefighter &om the fire department. e. Such other and further information as the Board of Trustees may require. 10 7. ApprovaZ: It shall be the duty of the Board of Trustees to approve applications for service pensions if the applicant meets all of the eligibility requirements set forth in these bylaws, It shall also be the duty of the Board not to approve the application if any of the eligibility requirements are not met. If an application is not approved, the Board shall return the application to the applicant within 30 days, noting thereon, with particularity, which requirements the applicant does not meet. "herder, the applicant shall be furnished with the opportunity to be heard by the full Board in accordance with the review procedure contained in these bylaws, within the next 30 days, on the ' question of whether the applicant meefs all the requirements. E the application is approved, the service pension shall be paid in the manner requested by the applicant pursuant to Article XIV, Timing and Modes of Distribution. 8. Notice of Intent to Retire: It shall be the duty of each member who intends to retire and request a service pension fiom t-he Association, to jile a notice of intent to retire. Such notice shall be in writing and shall be filed with the Secretary not less than 3 months prior to the date of retirement and submission of application for service pension. Upon receipt of such notice of the intent to retire, the Secretary shall provide any notices to the applicant as required by state or federal law with respect to pension or benefit payments. Article X Ancillary Benefits 1. Eligibility: A.member who is disabled fiom being active in the Fire Department may be eligible for a disability benefit in lieu of retirement. Upon approval of the Board of Trustees p~~~uant to this article, the disability benefits will apply. A member who is disabled with a fire service related disability, shall be eligible to collect a disability benefit. The member shall be eligible to receive the disability benefit immediately upon approval of the Board of Trustees. 2. DisabiZity Defined: Disability is defined as the inability to engage in performance of all essential duties as a firefighter by reason of a medically determinable physical or psychological impairment that arose out of and is caused by an injury or sickness incurred in the line of duty and is certified by a physician, surgeon or chiropractor acceptable to the Board of Trustees, which can be expected to last for a continuous period of not less than twelve months or can be expected to result in death. 3. Reports Required: No member shall be paid disabZty benefits except upon the written report of a physician, surgeon or chiropractor. This report shall set forth the diagnosis and prognosis of the disability, disease or injury of the member. Each such report shall be filed with the Association. ' 4. Disability or Pension Benefits: Any such disability benefit paid in accordance with this section shall be in lieu of all rights to Mer service pension and s&vor's benefits. 11 epmyYlw/12-99 5. Proof of Disability: An applicant shall not be considered under a disability unless the member furnishes adequate proof of the existence thereof An applicants’ statement as to pain or other symptoms will not alone be conclusive evidence of disability as defined in this article. 6. Grievance Procedure: Ifthe applicant for disability benefits feels that hdshe has been aggrieved by any action of the Board, the member shall, within sixty (60) days from notice of such action of the Board, fle written objections and the reasons thereof with the Board and shall be allowed to appeal the determination pursuant to the review procedure in these bylaws. 7. Calculation of BeneJit: In the event a member incurs a disability as defined in this article, the Association shall pay to such member a monthly disability payment, for the time of such disability. The monthly disability benefit shall be equal to the monthly service pension to which the member would have been entitled at age 50 without regard tu whether the member has attained the minimum number of years of active firefighting service and Association membership specified by these bylaws. 8. Entitlement to Future Increases: A member currently receiving a disability benefit shall receive all approved increases in the monthly service pension applicable to that membeis number of years of active firefighting service. Article XI Death Benefit 1. Entitlement to Bene$t: In the event of the death of a member of the Association prior to the time when a member (a) terminates active service with the fire depkent and status as a general member in the Association; and (b) commences receipt of the service pension as authorized in these bylaws, the spouse and surviving children shall be entitled to a benefit calculated as follows: a. SpuusaZ Benefit: The surviving spouse, if any, shall be paid, until death or rewage of the surviving spouse, the sum of two-thirds of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active hfighting service and Association membership specified in these bylaws. b. Spouse andSurviving Child Benefit: Ifthe member leaves a surviving child or children in addition to a spouse, such child or children, in the aggregate, shall be paid the sum of one- at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service and Association membership specified in these bylaws. third of the monthly service pension amount to which such member would have been entitled P, 12 c. Benefit for Surviving Child Without Surviving Spouse: Ifthe member is survived only by a child or children, the Association shall pay monthly toward the support of such child or children, in the aggregate, 100% of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service and Association membership specified in these bylaws. 2. Termination of Child-en's Benefit: Benefit payments to or on behalf of a surviving child shall cease when the child reaches the age of eighteen or, in the case of any child who fkrthers his or her education, by attending college or technical school, when that child graduates with hidher undergraduate degree or technical degree, quits school, reaches the age of tweniy-two, or fails to provide proof of current educational enrollment, whichever occurs first. Any child fixthering his or her education and wishing to qualie for benefits must produce annually, in a form satisfwtory to the Board of Trustees, proof that the child is a full-time student in a college or trade school. 3. Entitlement to Future Increases: Death benefits payable to a surviving spouse or children shall be increased to the extent that the monthly service pension is increased for current members who have the same number of active years of service as the deceased member. Article MI AppIication for DisabiIity and Death Benefits 1. Disabilify Bent@ Application: All applications for disability benefits shall be submitted to the Board of Trustees in writing, on forms fiunished by the Secretary, at a regular or special meeting of the Board The application shall be accompanied by a certificate fkom a physician, surgeon or chiropractor setting forth the findings regarding whether the member has a qualirjrlng disability. The physician, surgeon or chitopractor's opinion shall also include findugs regarding the nature and probable duration of the illness or injury, the cause there& the length of time the applicant has been and will be unable to perform any of the essential duties as an active firefighter, and an estimate of the time at which the applicant will be able to return to the duties as an active fire fighter. The Board of Trustees, in its discretion, may require an independent medical examination, at the Association's expense, to review the qualiiications of the member for a disability benefit. 2. Death Benefit Application: Applications for benefits by surviving spouses and children shall be submitted to the Board of Trustees in writing, on forms -shed by the Secretary, at a regular or special meeting of the Board. The application shall include the date and cause of death, a certified matriage certificate for a surviving spouse and certified birth certificate for a Surviving child, plus such other and further iaformation as the Board of Trustees deem appropriate. 13 epEahyIwll2-99 3. Action on Applications: No disability bene* or death benefits shall be paid until the application therefor has been approved by a mjority vote of the Board of Trustees. Decisions of the Board shall be hal as to the payment of such benefits and shall be based upon the criteria established in these bylaws and applicable law. Article ;y3m Funds 1. Allocation: All money rweived fiom the Association shall be kept in two separate hds. of the Association. . Disbursements fiom the funds shall be in accordance with Minnesota Statutes and des and bylaws 2. General Fund: The funds received by the Association from dues, fines, application fees, entertainment and other miscellaneous sources shall be kept in the General Fund of the Association, on the books of the Secretary and the Treasurer, and may be disbursed for any purpose reasonably related to the welfare of the Association or its members, as authorized by a majority of the members present and voting at any mual or special meeting of the members. 3. SpeciaZ Fd: All funds received by the Association quahfjmg as state aid received pursuant to law, all taxes levied by or other revenues received fTom the city present to law providing for municipal support for the Association, any moneys or property donated, given, granted or devised, excluding fund-raiser proceeds, by any person which is specified for the use for the support of the Special Fund, and any interest earned on the assets of the Special Fund. Any tax sources and other money which may be directly donated or transferred to said fund, sMl be kept in a separate account on the books of the Treasurer known as the Special Fuud and shall be dispersed only for the following purposes: a, Payment of members’ service pension benefits in accordance with these bylaws; b. Payment of ancillary benefits in accordance with these bylaws; c. Administrative expenses as limited by Minn. Stat. 69.80. All other expenses of the Association shall be paid out of the General Fund. 14 4. Method of Disbmsmmt: No disbursement of funds of this Association shall be made except by check drawn by the Treasurer and countersigtled by the President except when issued for salaries, pensions and other €ked charges, the exact amount of which has previously been determined and authorized by the Board of Tiustees (or members, in case of disbursement from the General Fund). In no event shall a disbursement be issued until the claim to which it relates has been approved by the Board of Trustees. Disbursement also may be made by electronic fund transfers so long as such kfers have been previously authorized by the Treasurer and President. 5. Deposit of Fzmdr: All money belonging to the Association shail be deposited to the credit of the Association in such banks, trust companies, saving and loan associations or other depositories as the Board of Tiustees may designate. The Board of Trustees shall make deposits in conformance with state statutes, the bylaws and the investment policy. Timing and Modes of Distributioa 1. Distribution Choices: Members who choose a monthly service pension shall be governed by Article. E, Section 3(a). A member who chooses a lump sum pension option shall be offered the following benefit payment methods. a. A single lump sum check payment payable to the eligible retiree. b. Rollover to an IRA account puIsuant to Article XN, Section 2. 2. IRA Rollover: Upon written request fiom the retiring member who has given proper notice of retirement, the Secretary or Treasurer shall directly transfer the service pension amount into an Individual Retirement Account under Section 408(a) of the Internal Revenue Code, as amended. Article XV Procedure for Review . 1. Entitlement io Appeal: In the event that the Board of Trustees denies an application for a service or ancillary pension benefit, the member shall be entitled to the right to appeal the determination. 15 22 ! 2. Un-approved Application: If an application is not approved, the Board shall return the application to the applicant within 30 days, noting thereon, with particulady, which requiremenG, the applicant does not meet Thereafter, the applicant shall be furnished with the opportunity to be heard by the full Board, on the question of whether the applicant meets all of the eligibility requirements. The member shall appeal by furnishing the Board with a written intent to appeal that is filed with the Secretary of the Association within 30 days of receiving an adverse determination. The intent to appeal shall be certified by the member. 3. Special Meeting for Appeal: The Board of Tnrstees shall hold a special meeting within 60 days of receipt of the written intent to appeal, Timely notice of the meeting shall be given to the member at least 15 days prior to the special meeting. The member shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination, The Board reserves the right to engage the services of a mediator, acceptable to both parties, at any time during the appeal. The mediator shall be selected from the Rule 114 Supreme Court Roster. The cost of the mediator shall be split in half among both parties. Article XVI Limits on Benefits 1. Domestic Relations Order: A qualified domestic relations or domestic relations order shall be accepted by the plan administrator ifin compliance with state and federal law. A distribution made pursuant to a domestic relations order shall be treated as made pursuant to qualified domestic relations order as specified by LRC. 414 (p) (1 1J as amended No benefits shall be paid under a domestic relations order which requires the plan to provide any type or form of benefit, or any option, not otherwise provided under the Pian or under state law. 2. Garnishment, judgment or legalprocess: No service pension or ancillary benefits paid or payable &om the special fund of the Association to any person receiving or entitled to receive a service pension or ancillary benefits shall be subject to garnishment, judgment, execution or other legal process, except as provided in Section 5l8.58,518.58ly or 518.611. 3. Assipment of Benefit: No person entitled to a service pension or ancillary benefits &om the. special fund of the Association may assign any service pension or ancillary benefit payments, nor shall the Association have the authority to recognize any assignment or pay over any sum which has been assigned. 4. Limitations on AnciZhy Benefits: Following the receipt of a lump sum death benefit neither a members’ surviving spouse or estate is entitled to any other or further financial relief or benefits ftom the Association. 16 5. Benefit Limifations: No provision which places limits on benefits as contained within Section 415 of the Internal Revenue Code shall be exceeded. Plan participants mot receive an annual benefit greater than the amount specified in Section 415 of the code as may subsequently be amended. Article XVII Amendments 1. Amending the Bylaws.. The bylaws of the Association may be amended by completing the following procedure: a. Notice of the proposed amendment is given to each member not less than ten days prior to the regular or special Association meeting at which the amendment will be considered b. At an Association meeting, the amendment is adopted by a favorable vote of two-thirds of the membership present and voting, provided that a quorum is present. c. The amendment is approved by the City Council of the City of Eden Prairie. Acle XVIII Notice 1. Am&& Notices: Notices to the membership of a change to these bylaws shall be delivered in the following manner: . a. Shall be posted at each Fire Station b. Shall be mailed to each deferred member of the Association. c. Shall be mailed to each retired member of the Association. 17 ArticIe XM Effective Date These bylaws were adopted by the membership on the day of ,1999 and supersede alI prior bylaws of this Association. President Secretary These bylaws were approved by the City Council of the City of Eden Prairie on this day of ,1999. Don Urn, Director of Finance City of Eden Prairie, MN. 18 qlfmJylwl12-99