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HomeMy WebLinkAboutCity Council - 03/03/2026Eden Prairie City Council Workshop Agenda 5:30 p.m. Tuesday, Mar. 3, 2026 City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter WORKSHOP AGENDA Heritage Rooms 1. Planning Commission Work Plan 2. Parks, Recreation, and Natural Resources Commission Work Plan Council Chambers 3. Open Podium 4. Adjournment Eden Prairie City Council Meeting Agenda 7 p.m. Tuesday, Mar. 3, 2026 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. Polar Plunge Proclamation V. Approval of Agenda and Other Items of Business VI. Minutes A. City Council Workshop held Tuesday, February 10, 2026 B. City Council Meeting held Tuesday, February 10, 2026 VII. Consent Calendar A. Clerk’s List B. Adopt Resolution approving Bryant Lake Hills final plat CITY COUNCIL MEETING AGENDA March 3, 2026 C. Adopt Resolution indicating intent to withdraw from I-494 Corridor Commission effective January 1, 2027 D. Adopt Resolution authorizing grant request for Staring Lake Park Observatory deck reconstruction and boardwalk project to Minnesota DNR Outdoor Recreation Program E. Authorize entering into agreement for construction and shared use of a new cricket pitch at Flying Cloud Fields Park with the Minnesota Cricket Association F. Accept proposal and authorize entering a contract for the Edenbrook East Restoration with Edge Ecosystems G. Enter into property restriction in accordance with State of Minnesota Emerald Ash Borer Mitigation and Legislative-Citizen Commission on Minnesota Resources grant agreement requirements H. Approve construction contract to service and upgrade Municipal Well No. 2 with Keys Well Drilling I. Approve waste hauling agreement for Drop Off Day Event with Suburban Waste Services J. Award contract agreement for Magnolia Trail connection project to Dreamland Contracting, LLC K. Approve special assessment agreement sewer access charges and water access charges for Legacy Hoops L. Approve purchase of tree truck cab chassis with Transwest M. Award contract for 2026 spring and fall sweeping to Pearson Bros Inc N. Award contract for 2026 pavement markings to Sir Lines-A-Lot O. Award contract for 2026 installation of hot-poured bituminous crack-sealant to Fahrner Asphalt Sealers LLC P. Award contract for 2026 concrete material pricing to Cemstone Products Company Q. Award contract for 2026 MOSS and Yard Waste Site hauling and disposal to Shakopee Mdewakanton Sioux Community (SMSC) Dakota Prairie Composting R. Approve quote and authorize procurement of desktops, monitors and BARCO ClickShare wireless audio/video extender for Police remodel project CITY COUNCIL MEETING AGENDA March 3, 2026 S. Approve quote and authorize procurement of desktops to replace existing IT equipment on a 5-year cycle T. Approve standard agreement for professional services for commissioning services for the Police Department Renovation and City Center remodel with Dunham Associates, Inc. U. Approve Change Order #9 for mechanical scope modifications associated with the Eden Prairie Police Department Renovation Project with Weidner Mechanical VIII. Public Hearings and Meetings IX. Payment of Claims X. Ordinances and Resolutions XI. Petitions, Requests and Communications XII. Appointments A. 2026 Commissions B. 2026 Board of Appeal and Equalization C. 2026 Commission Chairs and Vice Chairs XIII. Reports A. Report of Council Members B. Report of City Manager C. Report of Community Development Director 1. Local affordable housing aid, affordable housing trust fund update D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief CITY COUNCIL MEETING AGENDA March 3, 2026 H. Report of City Attorney XIV. Other Business A. Closed session for City Manager performance review XV. Adjournment PROCLAMATION City of Eden Prairie Hennepin County, Minnesota Eden Prairie Polar Plunge Day WHEREAS, the Polar Plunge challenges thousands of brave jumpers at numerous locations around the state to get involved in supporting Special Olympics Minnesota’s programming and events for more than 8 thousand athletes statewide; and WHEREAS, the Eden Prairie Polar Plunge is an annual event to raise both money and awareness for Special Olympics Minnesota; and WHEREAS, the 19th annual Eden Prairie Polar Plunge will be held at Lake Riley on Saturday, March 14th with a goal of raising over $175 thousand; and WHEREAS, Eden Prairie has raised over $2.3 million for Special Olympics Minnesota since the event’s inception; and WHEREAS, the Polar Plunge showcases the great partnership between the Special Olympics Minnesota and the City of Eden Prairie; and WHEREAS, this event would not have been a success without its many volunteers, including members of the Eden Prairie Parks and Recreation Department, Fire Department, and Police Department. NOW, THEREFORE, BE IT RESOLVED, the Eden Prairie City Council proclaims Saturday, March 14, 2026 as EDEN PRAIRIE POLAR PLUNGE DAY in the City of Eden Prairie, Minnesota and encourages residents to get involved in raising awareness and funds for Special Olympics Minnesota. Ronald A. Case, Mayor on behalf of Council Members: Kathy Nelson Mark Freiberg PG Narayanan Lisa Toomey Eden Prairie City Council Workshop Minutes Unapproved 5:30 p.m. Tuesday, Feb. 10, 2026 City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter Guest Speakers: Sustainability Commission Chair Aaron Poock, Sustainability Commission Liaison Jennifer Fierce, Human Rights and Diversity Commission Chair Greg Leeper, Human Rights and Diversity Commission Staff Liaison Paja Xiong WORKSHOP AGENDA Heritage Rooms Case provided an update on the Cities for Safe and Stable Communities Coalition. It is now comprised of 15 surrounding City mayors and growing. The coalition was founded to serve as a suburban City voice to share the impact of Immigration and Customs Enforcement (ICE) on communities, residents, and the economy. The coalition will continue to continue meeting, taking interviews, and publishing opinions in newspapers. The coalition has also hired a lobbying firm. Case described how critical City Managers and Police Chiefs have been in this process. Hopefully the ICE drawdown will occur within a week, and then cities can focus on repairing damage. 30 thousand workers have been removed from the State economy with no backfill. Case asked the Council to contact him if they are not in agreement with any of his actions as part of the coalition. Getschow explained City Managers are meeting weekly to discuss current events and long term economic impacts. Narayanan suggested another email blast update should be sent to the public. Case agreed. Toomey stated the City has been a member of the 494 Commission for a number of years, but dues have significantly increased. The City is considering leaving the commission. Case added the City would remain in the Commission through the end of 2026, but could pass a Resolution to withdraw from the commission in 2027. Getschow noted the City is looking to use the commission dues to fund entrepreneurship programs. Case thanked Toomey for serving as the 494 Commission representative. 1. Sustainability Commission Work Plan Getschow welcomed Sustainability Commission (SC) Chair Aaron Poock and SC Staff Liaison Jennifer Fierce. Poock detailed commission members and noted student members are vocal and active. 2025 accomplishments included continuing the Citywide drop off and curbside recycling programs. Grants are used to offset costs for over 600 participating residents. The student commission members hosted a clothing swap event where one ton of clothing was swapped. Solar panels were installed on two additional City facilities using State grants. The City partnered with the Center for Energy and the Environment to promote energy efficiency and LED bulb replaccements. The Electrify Everything MN partnership continued, 82 residents were educated regarding home electrification. Narayanan asked if the City is a net provider of energy to the grid thanks to solar panels. Fierce noted the City is still a net consumer. The City produces approximately 30 percent of its energy use through solar. City facilities such as the Community Center and the Water Treatment Plant use an extremely large amount of energy. Case and Narayanan noted the City should continue its solar energy expansion. Poock stated there are no additional City buildings that can sustain solar at this point. The remaining roofs without solar are close to replacement, or don’t have good solar access due to trees or roof positioning. Narayanan asked if the City could install solar on a business. Fierce noted she isn’t sure how that would work with the utility. Poock noted many businesses in the Golden Triangle have installed solar farms recently. Poock explained 2026 goals including continuing several climate action programs. The SC is working with Electrify Everything MN to expand outreach to nonprofit groups and churches. The SC will also continue to track and support climate-related bills in the legislature. The City applied for State grants to update its existing Climate Action Plan and complete a climate vulnerability analysis to identify people and community assets most at risk from climate change and create resiliency plans. Another goal is incorporating an organics drop off site in the City to serve apartment buildings, of which the majority do not offer organics recycling. The SC will continue bulky item recycling events, and is looking into a holiday decoration swap in partnership with Hennepin County. The student commissioners are hosting a book swap March 7 at the Community Center. A compost giveaway is planned for the Arbor Day event. Poock next detailed 2026 education opportunities and events including the Eco Expo and the Citywide Open House. Mailing materials are planned for organics recycling information. The SC is exploring a citizen’s academy-type program for sustainability topics. Narayanan asked how many Electric Vehicles are in Eden Prairie. Fierce noted while she doesn’t know the exact number, it is increasing. Toomey asked if the SC has considered hosting a sustainability workshop at the Senior Center. Poock confirmed they have hosted sustainability workshops there in the past such as a Fix It Clinic. Fierce added she has done an electric vehicle presentation there as well. Narayanan asked if the discontinuation of federal solar rebates has decreased adoption. Fierce stated its too soon to know as federal solar rebates were just discontinued at the end of 2025 but she would expect installations to decrease. The Council thanked Poock and Fierce for their time and efforts. 2. Human Rights and Diversity Commission Work Plan Greg Leeper, Human Rights and Diversity (HRDC) Commission Chair, pointed out the good mix of long tenured and recently appointed commission members. The student commission members are engaged. The HRDC hosted the fourth annual Words in Action contest highlighting the contributions of Black civil rights leaders. The Human Rights Award is another longstanding program in its third decade. The HRDC awards one to four Human Rights Awards annually. The PeopleFest! Party has been going on for a number of years to highlight different cultures in the community. Party for Pride is driven by Parks and Recreation staff and highlights our LGBTQ community. The HRDC has a popular table at the Citywide Open House. Xiong shared departments were invited to HRDC meetings to educate on certain topics. This year the IFTAR event will be hosted by the American Development Center. Narayanan asked if police reports related to bias crime incidents are tracked. Xiong confirmed the EPPD will share any bias crime incidents are reported. She will connect with the victim if they’re open to it to share resources and assist in filing a department of human rights report. Narayanan asked if bias crime incidents are increasing. Xiong confirmed they are constant at one or two per year. Xiong overviewed 2025 successes for the HRDC including 43 words in action submissions. There were three human rights awards in the youth, individual, and nonprofit categories. The HRDC created a restaurant guide for PeopleFest, and 43 restaurants donated over $500 in gift cards. The HRDC hosted a community conversation with Outfront MN during PeopleFest to discuss how to foster inclusivity in the community. Case noted his appreciation for work with the LGBTQ community when its being de- emphasized many other places. Leeper shared 2026 goals and initiatives for the HRDC. Continuing community conversations is one focus area. Engagement with youth such as a youth community conversation and hosting events within the schools are also a priority area. The HRDC will also continue legacy events including words in action, the human rights awards, and participating in PeopleFest. Xiong noted the student commissioners this year are interactive and bring many ideas. Case stated a good project idea might be showcasing how immigrants are critical to the economy. The Council thanked the HRDC for their time and efforts. Council Chambers 3. Open Podium • Jessie Engholm Johnson, barring ICE from using City property for staging Engholm Johnson thanked Case for establishing the Cities for Safe and Stable Communities coalition. Engholm Johnson asked Council to pass an ordinance barring ICE and DHS from using City owned property for staging activities. Engholm Johnson stated she had a productive conversation with Chief Sackett earlier in the day and understands the reasons not to pass the ordinance, but doing so would create a climate of safety and trust for all residents. • Mckayla Boelter, barring ICE from using City property for staging Boelter asked Council to pass an ordinance barring ICE and DHS from using City owned property for staging activities. Boelter identified herself as an international adoptee and detailed the multiple steps she takes to feel safer when leaving home. Boelter stated immigrant communities feel more fear than she does. City resource usage should be limited by federal immigration authorities. These policies help protect residents feel supported and safe. • Nikki Johnson, barring ICE from using City property for staging Johnson shared ideas to deter ICE presence in the community including the EPPD sharing information related to ICE vehicles, lifting noise ordinances allowing protestors to demonstrate, changing zoning for businesses assisting ICE operations, hosting special Council meetings dedicated to discussing ICE, discouraging use of long range acoustic device weapons against the community, and protecting voters from intimidation including escorts and separate entrances. • Laura Harer, EPPD response to ICE activities in the community Harer introduced herself as a lifelong resident. Harer shared a friend’s recent experience with ICE. Harer’s friend was present at an ICE operation, was honking her horn, and then was followed by ICE agents. Harer’s friend requested an escort home from the EPPD but was not provided one. Harer shared another story of a suspected ICE agent on her small cul-de-sac, causing her son fear for immigrant neighbors. • Fadumo Hassan, ICE on school bus stops Hassan identified herself as an immigrant who has lived in Eden Prairie for 26 years. She described her children telling her not to pick them up from the bus stop due to ICE agents present. Hassan noted she had a good phone conversation with Chief Sackett earlier in the day. ICE claims they are here to arrest criminals but are spending time patrolling bus stops with school-aged children. ICE is terrorizing the community, and the community needs to be protected. Hassan requested the elected leaders take further action. Neighboring cities have banned ICE from City parking lots and parks. • Francesca Pagan, barring ICE from using City property for staging Pagan introduced herself and her request of the Council to ban ICE from using City property for ICE staging operations as it’s within local authority. Pagan questinoed what benefit the City receives from ICE using City property. Pagan listed City parks used by ICE. These ordinances are meaningful as they signal public disapproval of ICE. Case thanked tonight’s open podium speakers and explained efforts to stop the metro surge. There are signs the metro surge is winding down. There is much work to be done to address the damage in the wake of ICE leaving. The fear felt by the immigrant community will be present for a long time. The economic damage levels are similar to the pandemic. Case spent the past weekend at a conference in Washington DC met with all four republican congressional offices and senators to connect on ICE. The Coalition for Safe and Secure Cities has grown to over 20 cities. Case encouraged residents to continue connecting with the Council. 4. Adjournment Eden Prairie City Council Meeting Unapproved Minutes 7 p.m. Tuesday, Feb. 10, 2026 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7:00 PM. Council Member Kathy Nelson was absent. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. PROP Empty Bowls Proclamation Case read aloud the proclamation declaring Tuesday, February 17, 2026, as Empty Bowls Day and urges all citizens to support PROP. Empty Bowls is an annual PROP event held to raise funds for PROP since 2010. Case presented PROP Executive Director Jenifer Loon and PROP Director of Development and Communications Prima Sisinni with the proclamation. Loon thanked the Council and added that Empty Bowls is more than a fundraiser. There are many people in need in the area, especially right now. She commended the community for their outpouring of support in food and financial support. CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 Sisinni said there will also be a silent auction that goes live on Wednesday.. B. Eden Prairie Liquor Dollar Drive for PROP Getschow explained that throughout the month of November, Eden Prairie Liquor stores held a Dollar Drive, inviting customers to contribute just $1 each time they visited. He introduced EP Liquor Operations Manager Jaime Urbina to discuss the dollar drive. Urbina explained that the City's three municipal liquor stores partnered with PROP to give back to the community. He added that PROP’s mission is to compassionately provide food and comprehensive support to people in Eden Prairie and Chanhassen who are facing financial hardship or crisis to create a path toward greater self-sufficiency. Their primary services include a food shelf, short-term financial help, support for low-income families with children and teens, and support for seniors and individuals with disabilities. He noted that these efforts raised a total of $10,390 for the PROP food shelf. C. Black History Month Words in Action Award Winners Getschow introduced Human Rights and Diversity Commission Chair Greg Leeper to present this item. Leeper explained that Eden Prairie youth submitted written or visual art pieces based on quotes from Black American civil rights leaders, such as Dr. Martin Luther King Jr. Participants reflected on the ways that they can continue to remember Dr. King and many other Black American civil rights leaders and carry their legacy of racial justice forward. Leeper presented the award to the Contest Winner, Aanya Mehta, for her video art. Mehta stated that her video art was based on a quote from Civil Rights Movement leader John Lewis because it shows how real change happens when people speak up against injustice. Human Rights and Diversity Commission Student Member Anjolaoluwa Raimi presented the award to contest winner Asa Shannon for his video art. Shannon explained that his video art was based on a quote from Dr. Martin Luther King, Jr. about driving out hate with love. Human Rights and Diversity Commission Student Member Ikra Ibrahim presented the award to contest Winner Itisha Budamagunta for her visual art. Budamagunta explained that her video art was based on a quote from Diane Nash about spreading kindness. CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 Human Rights and Diversity Commission Student Member Anjolaoluwa Raimi presented the award to Contest Winner Ryan Altawil for his essay. Altawil wrote his essay about Civil Rights Movement leader John Lewis and voting rights. D. SouthWest Transit Year in Review Toomey introduced SouthWest Transit CEO Erik Hansen to present a 2025 year in review for SouthWest Transit. Hansen noted that Southwest Transit is celebrating its 40th anniversary and remains the fastest-growing transit agency in the state, with ridership up 14 percent to about 614,000 passengers. Rider satisfaction is extremely high when surveyed at 96 to 98 percent, and community support is strong at 61 percent. Hansen added that event service ridership has grown 90 percent over two years, and Southwest Prime continues to expand in Eden Prairie. Autonomous vehicle service has driven 144 percent growth, and Route 686 to the airport and Mall of America has increased ridership by 60 percent. Southwest Transit also operates about 22 percent more efficiently than Metro Transit. Hansen explained that heading into the 2026 legislative session, priorities include securing fair regional sales tax funding for suburban transit agencies and maintaining local control rather than consolidating into Metro Transit. Narayanan asked if Metro Transit would be doing the same thing regarding sales tax funding. Hansen responded that all four of the transit agencies work together on these legislative issues. Narayanan noted the Eden Prairie local news is present tonight and could promote Southwest Transit. Case thanked Hansen for all the information and noted that Southwest Transit is a wonderful service and amenity to the community. V. Approval of Agenda and Other Items of Business Case noted that he wanted to add a Council Member report related to their previous meeting. MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as amended. Motion carried 4-0. VI. Minutes CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 MOTION: Narayanan moved, seconded by Frieberg, to approve the minutes of the Council workshop held Tuesday, January 20, 2026, and the City Council meeting held Tuesday, January 20, 2026, as published. Motion carried 4-0. VII. Consent Calendar A. Clerk’s List B. Approve second reading of an Ordinance No. 03-2026 repealing existing City Code Section 11.50 and replacing with new City Code Section 11.50 related to shoreland management, adopt Resolution No. 2026-020 approving summary Ordinance C. Approve second reading of an Ordinance No. 04-2026 amending City Code Section 11.47 relating to Site Plan Reviews, adopt Resolution No. 2026-021 approving summary Ordinance D. Wings Financial Credit Union by Pope Design Group adopt Resolution No. 2026- 022 for a Site Plan Review on 9.08 acres, approve Development Agreement E. Adopt Resolution No. 2026-023 approving application to conduct off-site lawful gambling by the EPAM Rotary Foundation at Eco Expo 2026 F. Approve professional services agreement for Anderson Lakes Parkway/Preserve Association storm improvements design with SEH G. Approve fourth amendment to lease and solar easement, memorandum of lease and solar easement for Community Solar Garden and authorize execution by Mayor and City Manager H. Approve construction contract agreement for 2026 sanitary sewer lining project with Veit & Company, Inc. I. Award the contract for purchase and installation of furniture for the PD & City remodel project to Alternative Business Furniture J. Renew three year maintenance agreement for fleet management system Fleetio K. Approve quote and authorize procurement of network switches and access points from Logis L. Approve execution of sales and purchase agreement and bill of sale for Police Department Mobile Command Center with Mankato Public Safety CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 MOTION: Toomey moved, seconded by Narayanan, to approve Items A-L on the Consent Calendar. Motion carried 4-0. VIII. Public Hearings and Meetings A. Adopt Resolution No. 2026-024 vacating Lots 1-2, Block 4, Timber Lakes Drainage and Utility Easements Getschow explained that the property owners of 8001 and 8002 Island Road have requested a vacation of part of the drainage and utility easements as dedicated on Lot 1 and Lot 2, Block 4, Timber Lakes, due to a lot line adjustment. Case asked if this meant just sliding the easement from one spot to another to adjust the new lot line. Getschow confirmed that Case was correct. Case asked if anyone in the audience wished to address the City Council on the resolution. No one wished to address the Council. MOTION: Toomey moved, seconded by Freiberg, to close the Public Hearing and adopt Resolution No. 2026-024 vacating Draining and Utility Easements. Motion carried 4-0. IX. Payment of Claims MOTION: Narayanan moved, seconded by Toomey, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Toomey, and Case voting “aye.” X. Ordinances and Resolutions XI. Petitions, Requests and Communications XII. Appointments XIII. Reports A. Report of Council Members Case noted he and the Council would like to respond to Open Podium speakers that spoke before the Council meeting. Six people spoke during Open Podium about the ICE surge that is going on in Eden Prairie. The speakers asked the CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 Council to pass an Ordinance limiting ICE's ability to be stage operations in City parks or any public property. Narayanan thanked the speakers who came to the Open Podium and said this almost reminded him of COVID-19. Kids are terrified about the actions that ICE is taking and the propaganda they are hearing and reacting to. He is very worried about the impact on immigrant kids in the future. It is heartbreaking to hear the stories about the family that is left behind after ICE takes someone. He has been in strategy meetings to help people left behind, and is working with Southwest Transit to deliver food from PROP. There is no effective way the City can create an Ordinance and enforce it. If it helps in some form and is legal to do, then he is open to it. Narayanan highlighted things the Mayor, the City Manager, and Police Chief did with 15 other cities to lobby at the federal and State levels to get ICE to draw down. People are afraid, and his Indian friends drive around with their American passports in fear of getting pulled over and arrested. Narayanan refuses to carry his passport around because he has been in America for 53 years and he is an American. He thanked the speakers for coming forward during Open Podium. If there is anything legal that the Council can do to help, they will try to do it. Toomey concurred with Narayanan and said the Council will do whatever it can to help. She thanked the speakers for coming to Open Podium. It is frustrating, unbelievable, and she wished things were different. Case said the country is trying to live by the Constitution of the United States. Many people in America feel that the current ICE surges are not abiding by the Constitution. As the states respond, they have to be careful that they follow the Constitution, and courts are weighing in. A few days ago, California passed a no- masking ordinance, and a judge ruled it as illegal. The Council can pass any ordinance they want but if it cannot be enforced, then why pass the ordinance. Polls are showing the majority of Minnesotans want the ICE surge to stop. The State is not going to get that when dealing with the federal government, which is more powerful. Inflaming and escalating things with ICE will not stop the surge. Case has been in meetings with a Coalition group of more than 20 suburban Mayors. Things are moving in the right direction to get the ICE surge to end. His concerns as Mayor are what happens after the ICE surge is over. Relationships with the immigrant community, schools, and the economy are deeply damaged and will take months, if not years, to recover. The story that has not been told is the value of the 10 million undocumented immigrants in America who have been here for 30 years working hard, making money, and paying Social Security. Removing them suddenly makes the economy collapse as there is no one to replace the jobs those immigrants held. There needs to be an immigration reform bill that keeps pathways for the 10 million undocumented immigrants CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 across the United States. While he is angry, he will not inflame and escalate things because he wants the surge to end. Eden Prairie could pass an ordinance as suggested, but every ICE agent can legally go into any public space in the United States. Case would not want Eden Prairie Police Officers to try to enforce something like that and cause a constitutional crisis. City Staff are working hard on this issue and talking through everything they can that can help. It may not be the pathway that some residents want, but there will be resolution on this. The City will send a communication piece later this week to keep residents informed about what City Staff are doing to resolve this. Case thanked the six speakers who came to Open Podium this evening for sharing their stories. Toomey added that Council Members have been working with nonprofits in the community to help. Case noted the people on the front lines are PROP, the PROP Shop, the School District, and the Council, who are in regular communication with Josh Swanson, who is the Superintendent. The Council has offered financial assistance to PROP as they try to meet the needs of the community, and use some of the City’s Local Affordable Housing Aid funds to help out those affected by the ICE surge. B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment XVI. MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 8:08 p.m. CITY COUNCIL MEETING UNAPPROVED MINUTES February 10, 2026 Respectfully Submitted, ________________________ Sara Potter, Administrative Support Specialist City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.A. Department: Police/Support Unit ITEM DESCRIPTION Clerk’s License Application List REQUESTED ACTION Approve the licenses listed below SUMMARY Gambling/Bingo Organization: Eden Prairie Chamber of Commerce Place: T.J. Hooligan’s Eden Prairie 6411 City West Parkway Date: May 7, 2026 Temporary On-Sale Liquor Organization: Pax Christi Catholic Community Event: Cana Dinner Date: April 18, 2026 Place: Pax Christi Social Hall 12100 Pioneer Trail Organization: Eden Prairie Noon Rotary Event: Rib Fest / Jazz on the Prairie Date: June 7, 2026 Place: Staring Lake Park 14800 Pioneer Trail City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.B. Department: Public Works / Engineering – Ashton Kogel ITEM DESCRIPTION This proposal is for the plat located east of Interstate 494 and north of Valley View Road across from LaMettry’s Collision, Inc. of Eden Prairie. The plat consists of diving one parcel into two lots and one Outlot totaling 59.6 acres to construct a hotel, a restaurant and supporting infrastructure. REQUESTED ACTION Move to: Adopt the Resolution approving the final plat of Bryant Lake Hills. SUMMARY The preliminary plat was approved by City Council on October 21, 2025 using the name of Valley View For CSM Acquisitions, LLC. Second reading of the final site plan approval was approved by the City Council on January 6, 2026. Approval of the final plat is subject to the following conditions: • Prior to release of the final plat: o Developer has signed the Development Agreement or has provided assurances to the satisfaction of the City Attorney that the Developer will acquire fee title to the property and the Development Agreement will be signed by Developer and recorded with Hennepin County contemporaneous with recording of the final plat. o Receipt of engineering fee in the amount of $18,476.00 o Developer must furnish to the City Engineer and receive written approval of financial security equal to 125% of the cost of the Public Improvements. ATTACHMENTS Final Plat Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2026-__ A RESOLUTION APPROVING FINAL PLAT OF BRYANT LAKE HILLS WHEREAS, the plat of Aspen Estates has been submitted in a manner required for platting land under the Eden Prairie Ordinance Code and under Chapter 462 of the Minnesota Statutes and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City plan and the regulations and requirements of the laws of the State of Minnesota and ordinances of the City of Eden Prairie. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: A. Plat approval request for Bryant Lake Hills is approved upon compliance with the following items: the developer has signed the Development Agreement or has provided assurances to the satisfaction of the City Attorney that the Developer will acquire fee title to the property and the Development Agreement will be signed by Developer and recorded with Hennepin County contemporaneous with recording of the final plat, receipt of engineering fee in the amount of $18,476.00 and developer must furnish to the City Engineer and receive written approval of financial security equal to 125% of the cost of the Public Improvements. B. That the City Clerk is hereby directed to supply a certified copy of this resolution to the owners of the subdivision of the above-named plat. C. That the Mayor and City Manager are hereby authorized to execute the certificate of approval on behalf of the City Council upon compliance with the foregoing provisions. ADOPTED by the Eden Prairie City Council on March 3, 2026. ______________________________ Ronald A. Case, Mayor ATTEST: SEAL ___________________________ David Teigland, City Clerk ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE BRYANT LAKE HILLS ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE BRYANT LAKE HILLS INSET City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.C. Department: Administration / Finance ITEM DESCRIPTION Adopt Resolution indicating the City of Eden Prairie’s intent to withdraw from the I-494 Corridor Commission. REQUESTED ACTION Move to adopt a Resolution indicating the City of Eden Prairie’s intent to withdraw from the I- 494 Corridor Commission effective January 1, 2027. SUMMARY In 1987, the I-494 Corridor Commission was organized with the primary goal of expanding the capacity of I-494 between Bloomington and Minnetonka. Later, a commuter services component was added to work with employers along the corridor to encourage the use of transit, biking, walking, telecommuting, and rideshare programs. Its original and current membership included the cities of Bloomington, Edina, Eden Prairie, Minnetonka, and Richfield. For a short-time Plymouth and Maple Grove were also members. Over the years, the Commission has accomplished a great deal including the reconstruction of the I-494 and Hwy 169 Interchange. The City sincerely appreciates the many years of involvement with the Commission. After careful consideration, the City has decided to withdraw so that we may concentrate our efforts on new entrepreneurial initiatives that have developed over the past few years. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2026-__ RESOLUTION INDICATING THE CITY OF EDEN PRAIRIE’S INTENT TO WITHDRAW FROM THE I-494 CORRIDOR COMMISSION WHEREAS, the City of Eden Prairie is party to a joint powers agreement (Agreement) which provides for its participation in the I-494 Corridor Commission (Commission); and WHEREAS, Article 11 of the Agreement provides that any party may withdraw from the Commission effective January 1 of any year by giving written notice to the Commission Chair and every other Party prior to October 1 of the preceding year. WHEREAS, it is in the best interests of the City of Eden Prairie to withdraw from the I-494 Corridor Commission effective January 1, 2027. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota, that the City of Eden Prairie indicates it intent to withdraw from the I-494 Corridor Commission effective January 1, 2027. ADOPTED by the City Council of the City of Eden Prairie this 3rd day of March, 2026. ________________________ Ronald A Case, Mayor ATTEST: ____________________________ David Teigland, City Clerk City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.D. Department: Parks and Recreation ITEM DESCRIPTION Outdoor Recreation Grant Program – Staring Lake Park Observatory Deck Reconstruction and Boardwalk Project. REQUESTED ACTION Adopt Resolution authorizing staff to submit a grant request to the Minnesota DNR Outdoor Recreation Grant Program for the Staring Lake Park Observatory Deck Reconstruction and Boardwalk Project. SUMMARY The Minnesota Department of Natural Resources (DNR) Outdoor Recreation Grant Program provides matching grants to local units of government (LGUs) for up to 50% of eligible project costs. Funding supports the acquisition, development, and redevelopment of local parks and recreation areas to increase and enhance outdoor recreation facilities across the state. There are two sources of funding for the Outdoor Recreation Grant Program, including federal and state funds. Federal funds come from the Land and Water Conservation Fund, and State funds come from “In Lieu Of” lottery proceeds. These funds are set aside to assist LGU’s in providing facilities to connect community members with the outdoors. These grants will be made through the Outdoor Recreation Grant Program. To apply, the grant must be submitted by a local government organization, and a Council resolution authorizing submission of the application is required. If authorized, City staff will prepare and submit the application and, if awarded, oversee project implementation and construction. The purpose of this grant program is to support projects that create stronger connections to the outdoors for local and surrounding community members. Eligible projects include internal park trails, picnic shelters, playgrounds, athletic facilities, boat accesses, fishing piers, swimming beaches, and campgrounds. Grant funds may not be used for ongoing operational or programming expenses. Applications are evaluated based on demonstrated community need and the project’s ability to provide a high-quality outdoor experience through thoughtful design, programming, and interpretation. Additional considerations include sustainability, accessibility, diversity, and how the project meaningfully connects people to natural resources. Grant funds would be used at Staring Lake Park to replace the existing Observatory deck to restore safe public access, construct an accessible lakeshore boardwalk connection, incorporate shoreline protection measures, and install interpretive signage to enhance environmental education, stewardship, and way-finding. This project aligns with the Outdoor Center’s Master Plan. This project will expand inclusive access to remote natural areas, strengthen environmental stewardship efforts, and enhance programming opportunities offered by the Eden Prairie Parks & Recreation Department. The improvements will restore a valued community asset while ensuring long-term sustainability and accessibility for residents and visitors. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2026-__ RESOLUTION AUTHORIZING STAFF TO SUBMIT A GRANT REQUEST TO THE MINNESOTA DNR RECREATION GRANT PROGRAM FOR STARING LAKE PARK OBSERVATORY DECK RECONSTRUCTION AND BOARDWALK PROJECT BE IT RESOLVED that the City of Eden Prairie act as legal sponsor for the project contained in the Outdoor Recreation Grant application to be submitted on March 31, 2026 and that Amy Markle, Parks and Recreation Director, is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Eden Prairie. BE IT FURTHER RESOLVED that the applicant maintains an adequate Conflict of Interest Policy and, throughout the term of the contract, will monitor and report any actual or potential conflicts of interest to the State, upon discovery. BE IT FURTHER RESOLVED that the City of Eden Prairie has the legal authority to apply for financial assistance, and it has the financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Eden Prairie has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Eden Prairie has or will acquire fee title or permanent easement over all the land described in the boundary map or recreational site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the State, the City of Eden Prairie may enter into an agreement with the State for the above-referenced project, and that the City of Eden Prairie certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that Parks and Recreation Director, Amy Markle, is hereby authorized to execute such agreements as necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Eden Prairie, Minnesota this 3rd day of March, 2026. ________________________ Ronald A Case, Mayor ATTEST: ____________________________ David Teigland, City Clerk City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.E. Department: Parks and Recreation ITEM DESCRIPTION Flying Cloud Fields Park Cricket Pitch Agreement REQUESTED ACTION Authorize entering into an Agreement with the Minnesota Cricket Associaton for the construction and shared use of a new cricket pitch at Flying Cloud Fields Park. SUMMARY The Minnesota Cricket Association has approached the City about partnering on the construction and shared use of a full-sized cricket pitch at Flying Cloud Fields Park. There is a need for this facility, so a partnership will aid in the project being completed sooner. The City will construct a cricket pitch in the southwest corner of the soccer fields that will be used by the Minnesota Cricket Association and other cricket organizations for the next six years. The City will incur the construction costs not to exceed $10,000, and the Minnesota Cricket Association will reimburse the City for costs. The City will perform all cricket pitch maintenance and field scheduling, as the space will be shared with soccer. ATTACHMENTS Cricket Pitch Agreement Cricket Pitch Agreement This Cricket Pitch Agreement (“Agreement”) is made and entered into as of March 3, 2026 by and between the City of Eden Prairie, a Minnesota municipal corporation (“City”) and the Minnesota Cricket Association, a Minnesota nonprofit corporation and Strykers Cricket Club, a Minnesota nonprofit corporation (collectively, the “Association”). RECITALS WHEREAS, the Association has requested that the City install a cricket pitch (the “Pitch”) on City property, at the Association’s cost, for the use of the Association and for other users as approved by the City; and WHEREAS, the City has agreed to construct the Pitch, pursuant to the terms of this Agreement; NOW THEREFORE, in consideration of the mutual agreements set forth in this Agreement, the parties agree as follows: 1. Cricket Pitch Location. The Pitch will be located at Flying Cloud Fields, 15219 Pioneer Trail, Eden Prairie, Minnesota, which is operated by the City. The Pitch will be located within an approximate 125 x 125 meter area, specifically located within the southwest corner of the soccer fields as shown on Exhibit A, with the exact location to be mutually agreed upon by the parties. 2. Construction of the Cricket Pitch. The City will undertake construction and installation of the Pitch. All contracts entered into in connection with the Pitch will comply with the requirements of Minn. Stat. § 471.345. The Association will have the right to review and approve the construction plans and specifications prior to the commencement of construction of the Pitch; provided, however, that the City may approve modifications to the plans and specifications if it determines, in its sole discretion, that such changes are necessary to ensure the suitability or appropriateness of the Pitch for the designated location or use. The City intends complete construction of the Pitch in Fall of 2026, but reserves the right to modify this timeline, in its sole discretion, if unforeseen circumstances arise. 3. Costs. a. The City will contribute up to $10,000 of the cost of constructing the Pitch and will provide in-kind labor necessary to meet its maintenance and repair obligations under this Agreement. b. The Association shall be solely responsible for all remaining costs and expenses related to the construction and installation of the Pitch. The Association will reimburse the City upon receipt of one or more invoices detailing the City’s costs incurred in constructing the Pitch, with reimbursement being due thirty (30) days after the date of invoice. The 2 invoice will be sent to the address for the Minnesota Cricket Association then-currently on file with the Minnesota Secretary of State’s Office unless another address has been provided by the Association. 4. Maintenance of the Cricket Pitch. a. The City will be solely responsible for the maintenance and repair of the Pitch, as the City deems necessary in its sole discretion, to ensure that the Pitch remains in a safe and suitable condition for both the Association and other users as authorized by the City. b. The City reserves the right to temporarily or permanently relocate the Pitch for any reason. In the event this becomes necessary, the City will bear the costs of such relocation and will endeavor to minimize the disruption to the Association. 5. Use of the Cricket Pitch. The Association will enjoy priority use of the Pitch at no cost each Sunday during any times that the Pitch is not reserved by Tier 1 or 2 organizations per the City of Eden Prairie Athletics Fields Policy (the “Priority Use”). The Priority Use will be for six (6) years, commencing on the date of this Agreement and continuing until the conclusion of the outdoor cricket season in 2031. The Association’s Priority Use is contingent on the City’s receipt of all reimbursements as provided in paragraph 3. Outside of the Priority Use time, use of the Pitch will be as permitted by the City in accordance with its Athletic Fields Policy. The Association will be responsible for wheeling soccer nets off the Pitch before any cricket is played and returning them after use of the Pitch. 6. Indemnification. The Association shall defend (or, at the option of City, the City may defend at Association’s expense), indemnify and hold City and its elected and appointed officials, employees, agents, and contractors harmless from all claims, demands, suits, actions, proceedings, losses, fines, expenses, costs, and damages of every kind and description including reasonable attorney’s fees and litigation expenses that may be brought or made against or incurred by City arising out of or related to the City’s construction or maintenance of the Pitch or the use of the Pitch by the Association, its members and invitees, unless caused by the City’s negligence or intentional misconduct. 7. Governing Law and Venue. This Agreement will be governed by and construed and enforced in accordance with the laws of the State of Minnesota. Any action or proceeding in any way arising out of or related to this Agreement will be venued exclusively in a state or federal court located in Hennepin County, Minnesota. 8. Nature of Relationship. It is understood that this is an agreement between independent contractors and that neither party is in any way an agent or employee of the other party. 9. Data Practices Act. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. 3 10. Waiver. The waiver by the Parties of any breach of any term of this Agreement shall not be deemed a waiver of any prior or subsequent breach of the same term or any other term of this Agreement. 11. Audit. The books, records, documents, and accounting procedures and practices of the Association or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. 12. Limitation of Remedies and Liability. In the event of a breach of this Agreement by the City, the Association will not be entitled to recover punitive, special or consequential damages or damages for loss of business. Notwithstanding any provisions set forth in this Agreement, the City’s liability will be limited as set forth in Minnesota Statutes, Section 466.04 or any similar statute in effect. 13. Assignment. Neither this Agreement nor any of the rights, interests or obligations under this Agreement, in whole or in part, may be assigned by the Association without the prior written consent of the City. 14. Amendment. This Agreement may be amended or modified only by written instrument signed on behalf of Association and City by persons duly authorized to do so. 15. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and supersedes any prior oral or written understandings or agreements relative to the subjects of this Agreement. (signature pages follow) 4 IN WITNESS WHEREOF, the parties to this Agreement have caused this Agreement to be executed as of the day and year first written above. CITY OF EDEN PRAIRIE _____________________________ Ronald A. Case Mayor _____________________________ Rick Getschow City Manager 5 MINNESOTA CRICKET ASSOCIATION By: _____________________________ Printed Name: _____________________ Its: ______________________________ STRYKER CRICKET CLUB By: _____________________________ Printed Name: _____________________ Its: ______________________________ 6 EXHIBIT A City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.F. Department: Park & Recreation ITEM DESCRIPTION Restore prairie and woodland by managing vegetation at Edenbrook Conservation Area off Duck Lake Rd. REQUESTED ACTION Accept proposal and authorize entering a Contract for Contract Services with Edge Ecosystems for the Edenbrook East Restoration at an amount not to exceed $26,720.50. SUMMARY The City received a grant from Riley Purgatory Bluff Creek Watershed District to restore upland areas adjacent to Purgatory Creek wetlands in Edenbrook Conservation Area. Friends of Eden Prairie Parks have been removing buckthorn from this area since 2021. The City has matched their work by finishing buckthorn removal. The site now requires vegetation management to reduce invasive species and increase native plant cover. The City received two proposals from Native Resource Preservation and Edge Ecosystems. The proposal selected had the lowest proposed cost and included the best management practices. The City has not worked with Edge Ecosystems, but did reference checks with other Cities that have worked with them with positive reviews. Vendor Total Cost: Native Resource Preservation $66,934.16 Edge Ecosystem $26,720.50 ATTACHMENTS Contract Page 1 of 18 City of Eden Prairie Edenbrook East Restoration Request for Proposals Submission: Bids shall be submitted electronically to kwittner@edenprairie.org before February 13, by 12 pm to be considered. Questions Due Friday February 6 City Responds to questions Monday February 9 Pre-Bid Meeting Monday, February 2 at 9 am Entrance Adjacent to 6630 Duck Lake Rd Park Along Duck Lake Rd. Project Manager: Karli Wittner, Forestry & Natural Resources Supervisor Ph: 952-949-8463 - kwittner@edenprairie.org 15150 Technology Drive, Eden Prairie, MN 55344 Page 2 of 18 City of Eden Prairie Requirements for Contract Services This Agreement (“Agreement”) is made on the 3 day of March, 2026, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Edge Ecosystems LLC, a Minnesota company (hereinafter "Contractor") whose business address is 2421 Stagecoach Trl S, Afton, MN 55001. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for the above ‘City of Eden Prairie Edenbrook East’ hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of the date both the City and Contractor sign the contract. The work shall be completed December 1, 2027. 3. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A, Exhibit B, and Exhibit C. b. Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. c. Contractor must honor the City’s request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. 4. City’s Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. 5. Compensation for Services. City agrees to pay the Contractor not to exceed $ 26,720.50 as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A & Exhibit B. a. Any changes in the scope of the work which may result in an increase to the compensation due to the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a Page 3 of 18 a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6. Method of Payment. a. Contractor shall prepare and submit to City itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. b. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7. Project Manager. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident Page 4 of 18 $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. Page 5 of 18 g. All policies shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable Page 6 of 18 attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 11. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Page 7 of 18 Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12. Termination. a. This Agreement may be terminated at any time by either party for breach or non-performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non-performance of the other party (“notified party”) shall give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non-performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. Page 8 of 18 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, Page 9 of 18 amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. Page 10 of 18 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: _______________________________ Page 11 of 18 Exhibit A 1) SCOPE OF WORK 1. City of Eden Prairie proposes to hire an ecological restoration contractor to manage invasive species in a Woodland/Wetland Edge (2.7 acres) and two mesic prairie units (3 acres) at Edenbrook Conservation Area (17390 66th St W, Eden Prairie MN 55346). Funding from the Riley Purgatory Bluff Creek Watershed District until December 2026 and City funding supplementing to December 2027. 1. Background for Island & Peninsula Prairie Units: The City recently completed initial removal of buckthorn in January 2026 in the prairie units that covered 80 to 90% of the area. The two units are divided by a boardwalk. A large pile has been left on the island with the intention of the City burning internally, however in case of limitations please provide cost estimate. Some natives are present but mostly dominated by smooth brome and some reed canary near wetland edges. Due to poor access to the Island Prairie, prescribed fire in late spring, early summer can be used multiple times in addition to backpack spraying. Seed mix is Mesic Prairie for both the Island and Peninsula Prairie. Must be seeded before December 2026. 2. Background for Woodland and Wetland Edge Units: Volunteers have been removing buckthorn from the Woodland and Wetland Edge Units since 2022. Native species have responded to previous removals. Woodland areas have scatted populations of garlic mustard, burdock, motherswort, buckthorn, and honeysuckle. Wetland edge has reed canary grass and thistle. Woodland areas have been seeded with a graminoid buckthorn replacement mix. A seeding map is attached with three seed mixes labeled as Mesic Savanna Woodland, Wet Mesic Woodland, and Wet Partially Shady, must be seeded before December 2026. 3. Contractors will provide a breakdown of costs in their proposal with a timeline and associated activity. Invasive species management must begin Spring 2026 and include at least 3 site visits each year targeting non-native species. Seeding must occur before end of year 2026 to meet grant requirements. Prescribed fire can be an option. Site map can be found in Exhibit B, including a seeding map for the Woodland and Wetland Edge units. 2) QUALIFICATIONS 1. Herbicide applicators must be Minnesota Department of Agriculture Commercial certified pesticide applicators. Herbicide applications must follow industry standards for temperature and weather conditions, according to label directions and the State of MN Commercial Pesticide Applicator Manual. Label directions must be followed; active ingredient must be of sufficient percentage to effectively kill the target weeds. Herbicide applications must follow label instructions and recommendations, and applicator must follow all industry safety standards. 3) SPECIFICATIONS – GENERAL 2. The Contractor is required to meet with the City on site prior to any work beginning on this contract. The pre-bid meeting may count towards this requirement. 3. The Contractor needs to build labor, materials, equipment, and mobilization expenses into their cost per ‘activity’. The City reserves the right to reject any activity in the proposal or request changes. The Contractor will need to include on the invoice the management activity completed, and date work took place. Performance Standards must be met before payment will be issued. Page 12 of 18 4. Contractor will notify the City’s Project Manager at least 24 hours in advance of when they plan to be on-site. The Contractor must also contact the City’s Project Manager within the first 48 hours of work occurring on this project to confirm that work went as intended. 5. Contractor shall provide a certificate of liability insurance, listing the City of Eden Prairie as a Certificate Holder covering all activities within the scope of the contract performed by the Contractor. The policy must have a single limit liability coverage minimum of $1,000,000. Contractor must provide a certificate of workers compensation coverage prior to starting work. All costs for fuel, parts, equipment, and labor are the contractor’s responsibility. 6. Work may only be performed from 7AM-7PM, Monday through Friday, unless prior approval is given by the City’s Project Manager. Work may not occur on holidays recognized by the City of Eden Prairie. 7. For all tasks, follow best management practices to minimize negative impacts including but not limited to soil compaction, rutting, and other soil disturbances; herbicide drift and non-target impacts; disturbance to nesting birds and other wildlife. Any rutting of soils or damage to land must be mitigated before payment will be granted. 8. Vehicles are not allowed on steep slopes (greater than 40% grade). 9. Care should be taken to minimize negative impacts to existing desirable plants using selective herbicides and seasonal timing for spraying. 10. Any machinery/equipment used on this contract must be thoroughly cleaned prior to entering a site to prevent bringing in undesirable seeds. 11. No portion of the work on this contract may be sub-contracted or performed by another contractor other than the contractor listed in this agreement, unless approved by the City. 12. Failure to abide by any of these specifications could result in nonpayment for services or immediate termination of this contract, as decided by the City. 4) SPEFICIATIONS – INVASIVE MANAGEMENT 13. Manage all Undesirable Species by the Contractor such that seedset is reduced or eliminated and the ability of the plant to compete with desirable vegetation is greatly reduced. 14. Avoid herbicide application on windy days and ensure a rain-free period of at least 3 hours after application. 15. Aquatic formula is required when applying within 100 feet of a wetland. Appropriate surfactant is added to herbicides mixes, such as aquatic approved, when applied on or near water unless otherwise approved by the City prior to treatment. 16. Herbicide should be applied when targeted plants are not dormant. This is typically between April and November but varies year to year. 17. Use herbicide dye with herbicide so the City can see what was treated. Page 13 of 18 18. Herbicide applicators must be able to accurately identify all target plants, particularly common and glossy buckthorn, honeysuckle, and garlic mustard. 19. Forestry Mulcher or similar equipment must only be used when ground is frozen and target undesirable woody plants. 20. All undesirable woody plants greater than 4” DBH (diameter at breast height) not removed by Forestry mulcher must be cut and stumps treated. 21. All undesirable woody plants smaller than 4” DBH (diameter at breast height) must cut mechanically. Herbicide applications are acceptable on seedlings. 22. Mowing or other invasive management is acceptable with best management practices. 5) SPEFICATIONS – Pile and Prescribed Burns 23. Contractor shall have a minimum of three years of prescribed fire experience. Contractor shall have all personnel complete sufficient training at a minimum the L-180, S-130, and S-190 courses. Burn bosses (MRxB3 or above) shall have a minimum of three years documented leadership in a prescribed fire setting. Contractors shall demonstrate knowledge of ignition techniques, smoke management, weather interpretation, fire suppression, and mop-up procedures. 24. Contractor must obtain permits and variances from Eden Prairie Fire Department and MN DNR for all burns and must abide by all rules and regulations from these entities, including contacting City dispatch and the DNR before and after burning as directed. 25. Burn plan shall be submitted to the City Forestry & Natural Resources Supervisor when other permits and variances are submitted. 26. Contractor is responsible for protecting all items not in the burn permit, including in part: all infrastructure, utilities, and private property. The Contractor shall be liable for remedying damage due to prescribed fire. 27. Contractor shall install all burn breaks. Mowed burn breaks and/or utilization of existing trails preferred. 28. A minimum of one day notice to City staff is required prior to burns taking place. Notifications to residents will be handled by the City prior to burns. 29. Contractor shall conduct the controlled burn on a day/days with appropriate wind speeds/direction, humidity, and temperatures. Appropriate wind shall be that which impacts the least number of residents. Avoid winds that will heavily smoke neighbors or roads. 30. All woody material can be piled to be burned on site, while at least three inches of snow is present. Attempt to create a minimal number of piles as possible. All burned materials shall be raked and scattered. The City has a biochar kiln “Ring of Fire” available to use. Page 14 of 18 PERFORMANCE STANDARDS Management Task Payment Schedule Performance Standards Corrective Measures Herbicide Application/ Invasives Management Full payment upon completion and achievement of performance standard. 80% of Undesirable Species have been treated and there is visual confirmation of treatment by City Project Manager. All specifications in this contract have been met. Contractor must send crew out to treat missed undesirable species within two weeks after initial application. Contractor will not be paid for additional hours for re-treatment within this time period. After re-inspection and confirmation of completeness by the City, payment will be released for initial visit. Mechanical Control (ex. Forestry Mulcher) Full payment upon completion and achievement of performance standard. 95% of undesirable woodys, such as buckthorn or honeysuckle mulched. Any left standing are cut and treated. Contractor must send a crew out to cut and treat any missed buckthorn within four weeks after initial application. Contractor will not be paid for additional hours for re-treatment within this time period. After re-inspection and confirmation of completeness by the City, payment will be released for initial visit. Broadcast Seeding Full payment upon completion and achievement of performance standard. Seed mix and cover crop covers entire 2-acre area, excluding trail, with a seeding rate of at least 7 lbs. per acre for the native seed mix Contractor must send crew out to reseed missed areas within three weeks after initial application. Contractor will not be paid for additional hours within this time period. After re-inspection and confirmation of completeness by the City, payment will be released. Seed Mix and Cover Crop Full payment upon completion and achievement of performance standard. The City is supplied with the intended species list and an updated version of the seed mix as needed. The lists must include the species, amount used (% of mix, Seeds/ Sq ft, and PLS lbs/acre), and county of origin. Only species native to Hennepin County or surrounding area may be used within the seed mix. Although the genetic origin of species may come from areas outside of Hennepin County. Contractor must send any changes or corrections made to the seed mix to the City, before any broadcast seeding can be done. Failure to do this may prevent payment being released until the City has been given proper documentation of the seed utilized. Prescribed Burning Full payment upon completion and achievement of performance standard. Within burn unit(s), a minimum of 80% of the fine fuels with appropriate height, connectivity, and moisture have burned. Contractor will burn missed portions of site or a price decrease will be negotiated between the Contractor and the City. IMPORTANT NOTE: Any performance standard(s) not met, as determined by the City, shall require correction by Contractor. Method of correction will be discussed with and approved by the City in writing prior to implementation. Corrections shall be implemented by Contractor at Contractor’s expense until all performance standards are me Page 15 of 18 OFFICIAL BID FORM *All site maps & site descriptions can be found in Exhibit B* Item Cost Per Unit Unit Total Cost 1.Woodland (2 acres)- 2 Acres - 1a. Invasive Species Management $ $ 1b. Seeding (Include site prep) – Complete by 12/2026 $ $ 1c. Cost for Seed Mix - 2 Acres $ 1d. ALTERNATE: Prescribed Burn $ 2.Wetland Edge (0.7 acres)- 0.7 acres - 2a. Invasive Species Management $ $ 2b. Seeding (Include site prep) – Complete by 12/2026 $ $ 2c. Cost for Seed Mix - 0.7 acres $ 3.Peninsula Prairie (2.0 acres)$ 2.0 Acres - 3a. Invasive Species Management $ $ 3b. Seeding (Include site prep) – Complete by 12/2026 $ $ 3c. Cost for Seed Mix 2.0 Acres $ 3d. ALTERNATE: Prescribed Burn $ 4.Island Prairie (1.4 acres)- 1.4 Acres - 4a. Invasive Species Management $ $ 4b. Seeding (Include site prep) – Complete by 12/2026 $ $ 4c. Cost for Seed Mix - 1.4 Acres $ 4d. ALTERNATE: Prescribed Burn $ 4e. ALTERNATE: Pile Burning $ Lump Sum Weighted Cost $ $ *All of the costs above in orange must be completed by the Contractor in order for the bid to be valid***Note cost for seed mix or prescribed burn not included in determining lowest bid** 2.0 Acres - - -2 Acres - - - 1.4 Acres 1-2 Piles Page 16 of 18 Contractor Contact Information Company Name: Primary Contact: Company Email: Company Phone #: 6) COMMENCEMENT OF WORK, COMPLETION OF WORK, AND INVOICING a. All work shall be completed by December 1, 2027. b. The Contractor will need to furnish the City with a list indicating the date the site was worked on, the targeted plant(s), and the management activities completed with each invoice. A copy of the record of all pesticide/herbicide applications shall be submitted to the City. Submitting records with invoices is acceptable. c. Invoicing for completed work shall not be submitted more frequently than monthly. d. E- mail invoices to kwittner@edenprairiemn.gov e. The undersigned, after having personally examined the plans, specifications, for the proposed work, hereby proposes to furnish all labor, materials, equipment, and service necessary for the work outlined in this contract. f. The undersigned further agrees to fully complete all such work and to maintain the entire work in a proper and workman like manner until approved and accepted by the City’s Project Manager in accordance with this contract. g. The undersigned further proposes to comply with all legal requirements of contractors on public property. h. It is hereby agreed that the City of Eden Prairie has the right to reject this proposal or to award the work to the undersigned at the prices stipulated. The City of Eden Prairie also reserves the right to increase or decrease the quantity of work as indicated in the original proposal at any time. By signing below the contractor agrees to meet all requirements listed as conditions and specifications of this document, along with the ‘City of Eden Prairie Requirements for Contract Services’ found below. If the city accepts the proposed bid, a city representative will sign below and return to the company, making this a formal contract. Contractor signs at time of bid. _____________________________________________ Legal Name of Company _____________________________________________ Legal Address of Company By_______________________________ _________________________ Authorized Company Representative Date City fills out after accepting bid. Authorized By_________________________________________ _______________________ City of Eden Prairie Representative Date Contractor has the lowest bid for a site in this contract and can move forward with work as soon as a copy signed by the city is received. Page 17 of 18 Exhibit B: SITE MAP Overview of Project Units Page 18 of 18 *Both Prairie Units will use Mesic Prairie seed mix. City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.G. Department: Parks and Recreation ITEM DESCRIPTION Grant Property Recordings REQUESTED ACTION Enter into Property Restriction in Accordance with State of Minnesota Grant Agreement Requirements SUMMARY Parks & Natural Resources Division has received two state grants that require property recordings. The Minnesota Department of Natural Resources Grant Agreement for Emerald Ash Borer Mitigation requires entering into a Declaration Agreement that restricts the use, and the ability to sell the property without approval from the Commissioner of Management and Budget for a period of time based on the length of the general obligation bonds. The second grant, through the LCCMR requires a Notice of Funding Restriction for construction of a capital asset utilizing Environmental and Natural Resources Trust Fund monies stating that the intended use will not be altered. Entering into these agreements would not further restrict or hinder the use of any properties. Staff recommend entering into the agreement. ATTACHMENTS Real Property Declaration Waiver Request Certification of Restricted Property Declaration of Restricted Property Notice of Funding Restrictions March 03, 2026 Commissioner of Minnesota Management and Budget c/o Capital Bonding Coordinator Minnesota Management and Budget 400 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 RE: Real Property Declaration Waiver Request – City of Eden Prairie Project DNR Shade Tree Bonding - Contract # 241668 / PO # 3-245756 Dear Commissioner: The City of Eden Prairie has submitted an application to the Minnesota Department of Natural Resources (DNR) requesting funding for a project within its jurisdiction. The project will be funded with a DNR Shade Tree Bonding Grant. As described in the application to the DNR, the project is as follows: “Natural areas or ‘outlots’ with ash trees imposing a future impact to public or private infrastructure, creating a liability for the City. Removal and replacement will be at a ratio of at least 1:1 in City parks within 1 mile radius. The goal will be to replant approximately 200 trees (1 caliper inch or #10-20” container sizes) within the parks to offset the ash removals.” The financing above will be funded in whole or in part with State bond proceeds, and the City of Eden Prairie must comply with the requirements applicable to Real Property Declarations set forth in Section 7.02 of Minnesota Management and Budget’s (MMB’s) Fourth Order Amending Order of Commissioner of Finance dated July 30, 2012 (the “Commissioner’s Order”). This letter constitutes the City of Eden Prairie written request for a waiver of the Declaration requirement only for the portion of the project within roads, highways or utility or transit corridors, easements or rights of way, and the recording of the Declaration against such property would be unduly onerous or impracticable. I understand that the City of Eden Prairie will have to sign a Certification that the property subject to the waiver is State bond financed property and cannot be sold, encumbered or otherwise disposed of without the approval of the Commissioner of MMB. I also understand that the City of Eden Prairie will be required to record a real property Declaration for the remaining parcel(s) of land in the project that is/are not eligible for the waiver, stating that such parcel(s) is/are State bond financed property and cannot be sold, encumbered or otherwise disposed of without the approval of the Commissioner of MMB within 125% of the useful life (37.5 years). I am including for your review a map which shows the location of the project. If you need any additional information, please contact me at kwittner@edenprairie.org or 952-949-8463. Sincerely, Karli Wittner Forestry & Natural Resources Supervisor City of Eden Prairie cc: Valerie McClannahan, DNR [Grant Manager] CERTIFICATION State of Minnesota General Obligation Bond Financed Property The undersigned has a fee simple, leasehold and/or easement interest in the real property located in the County of Hennepin, State of Minnesota that is generally described or illustrated graphically in Exhibit A attached and all facilities situated thereon (the “Restricted Property”) and acknowledges that the Restricted Property is or may become State bond-financed property. To the extent that the Restricted Property is or becomes State bond-financed property, the undersigned acknowledges that: A. The Restricted Property is state bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget; B. The Restricted Property is subject to the provisions of the General Obligation Bond Proceeds Grant Agreement – Construction Grant for the City of Eden Prairie Shade Tree Project under the MN Natural Resources Shade Tree Program between the City of Eden Prairie and the Minnesota Department of Natural Resources, dated February 6th, 2024; and C. The Restricted Property shall continue to be deemed state bond financed property for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget. Date: __________________, 2026 2 CITY OF EDEN PRAIRIE, a political subdivision of the State of Minnesota By: _________________________ Ronald A. Case Its Mayor Dated: __________________, 2026 By: _________________________ Rick Getschow Its City Manager Dated: __________________, 2026 3 Exhibit A to Certification GENERAL DESCRIPTION OF RESTRICTED PROPERTY Along Pioneer Trail between Riley Lake Road and Dell Road, and along Stable Path, in the areas shaded green on the following graphic: State of Minnesota General Obligation Bond Financed Property DECLARATION The undersigned has the following interest in the real property located in the County of Hennepin, State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the “Restricted Property”): X a fee simple title, a lease, or an easement, and as owner of such fee title, lease, or easement, does hereby declare that such interest in the Restricted Property is hereby made subject to the following restrictions and encumbrances: A. The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, which approval must be evidenced by a written statement signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in that certain General Obligation Bond Proceeds Grant Agreement – Construction Grant for the City of Eden Prairie Shade Tree Project under the MN Natural Resources Shade Tree Program between the City of Eden Prairie and the Minnesota Department of Natural Resources, dated February 6th, 2024. The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a written release in recordable form signed by both the Commissioner of the Minnesota Department of Natural Resources and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota Management and Budget. CITY OF EDEN PRAIRIE, a Minnesota municipal corporation By: _________________________ Ronald A. Case Its Mayor Dated: __________________, 2026 By: _________________________ Rick Getschow Its City Manager Dated: __________________, 2026 STATE OF MINNESOTA ) ) ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of _____________, 2026, by Ronald A. Case, the Mayor and Rick Getschow, the City Manager, respectively, of the City of Eden Prairie, a Minnesota municipal corporation. ____________________________ Notary Public This instrument was drafted by: Valerie McClannahan Urban & Community Forestry Coordinator Minnesota Department of Natural Resources Division of Forestry 500 Lafayette Road St. Paul, MN 55155 Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY Outlot A, Oakparke Estates 2nd Addition, Hennepin County, Minnesota (Torrens Certificate of Title No. 1064697) _____________________________________________ (Space Above Reserved For Recording Information) __________________________ NOTICE OF FUNDING RESTRICTION The City of Eden Prairie, a Minnesota municipal corporation, is the fee owner of a certain piece or parcel of land located in Hennepin County, Minnesota, more particularly described in the Legal Description as shown in Exhibit A attached hereto and made part hereof (the “Property”). Notice is hereby given that the City of Eden Prairie constructed a capital asset on the Property with funds from the Environment and Natural Resources Trust Fund (Minn. Stat. ch. 116P) pursuant to a Grant Agreement effective July 1, 2025. As such, the funds are proceeds from the Environment and Natural Resources Trust Fund. The City of Eden Prairie is placing this notice of record in accordance with Minnesota Statutes § 116P.15, Subd. 3, to provide notice of the following: This interest in real property must be administered in accordance with the terms, conditions, and purposes of the grant agreement controlling the improvement of the property. The interest in real property, or any portion of the interest in real property, must not be altered from its intended use or be sold, transferred, pledged, or otherwise disposed of or further encumbered without obtaining the prior written approval of the Legislative-Citizen Commission on Minnesota Resources or its successor. IN WITNESS WHEREOF, the City of Eden Prairie has set its hand and seal this _____________ day of __________________, 2026. CITY OF EDEN PRAIRIE, a Minnesota municipal corporation By: ____________________________________ Ronald A. Case Its Mayor By: _____________________________________ Rick Getschow Its City Manager STATE OF MINNESOTA ) ) ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of _____________, 2026, by Ronald A. Case, the Mayor and Rick Getschow, the City Manager, respectively, of the City of Eden Prairie, a Minnesota municipal corporation. ____________________________ Notary Public Drafted by: Gregerson, Rosow, Johnson & Nilan, Ltd. 100 Washington Ave South, Suite 1550 Minneapolis, MN 55401 (612)338-0755 EXHIBIT A Legal Description of Property That part of the Southeast Quarter of the Southwest Quarter of Section 30 Township 116 North, Range 22 West and that part of Government Lot 7, Section 31, Township 116 North, Range 22 West lying Northerly of the center line of State Highway No. 169, lying East of the following described line 1 and South of the following described Line 2: Line 1: Commencing at the Northwest corner of said Southeast Quarter of the Southwest Quarter; thence South 0 degrees 29 minutes 40 seconds East along the west line of said Quarter-Quarter a distance of 77.00 feet to the beginning of the line to be described; thence North 84 degrees 33 minutes 53 seconds East a distance of 336.63 feet; thence South 52 degrees 50 minutes 20 seconds East a distance of 210.00 feet; thence South 20 degrees 29 minutes 38 seconds West a distance of 1017.18 feet; thence South 69 degrees 30 minutes 22 seconds East a distance of 220.77 feet; thence South 3 degrees 36 minutes 17 seconds East a distance of 403.73 feet to the center line of State Highway No. 169 and said line there terminating. Line 2: Commencing at the Northwest corner of the Southeast Quarter of the Southwest Quarter of said Section 30; thence South 0 degrees 29 minutes 40 seconds East along the west line of said Quarter-Quarter a distance of 77.00 feet; thence North 84 degrees 33 minutes 53 seconds East a distance of 336.63 feet; thence South 52 degrees 50 minutes 20 seconds East a distance of 210.00 feet to the beginning of the line to be described; thence South 52 degrees 50 minutes 20 seconds East a distance of 172.42 feet; thence North 84 degrees 34 minutes 46 seconds East a distance of 618.87 feet; thence South 82 degrees 27 minutes 55 seconds East a distance of 121.20 feet to the East line of said Quarter-Quarter and said line there terminating. According to the United States Government Survey thereof and situate in Hennepin County, Minnesota. (Hennepin County PID 30-116-22-34-0002) City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.H. Department: Public Works/Utilities Division – Joe Dusek, Water Plant Supervisor ITEM DESCRIPTION Approve Construction Contract with Keys Well Drilling to Service and Upgrade Municipal Well No. 2. REQUESTED ACTION Move To: Approve construction contract with Keys Well Drilling, Inc, municipal well drillers, to service the pump equipment in Well No. 2, new pumping system components as required, and maintain the performance for summer-time water demand for $89,440.00. SUMMARY The City of Eden Prairie Utilities Division obtained proposals from three competent regional well drills for the rehabilitation work at Municipal Well No. 2. Well 2 is located at 14100 Technology Road. The least cost proposal was offered by Keys Well Drilling. Staff recommends acceptance of the proposal in the amount of $89,440.00 to be paid from the water utility fund. Municipal Well 2 was constructed in 1993 and was last rehabilitated in 2018. Well 2, and it’s associated pumping equipment, are currently capable of generating the desired yield of (1500 gpm) during periods of peak demand. The well is scheduled for routine inspection and maintenance services, with no planned upgrades to the pump or motor. ATTACHMENTS Recommendation Letter with Bid Summary Copy of Contract February 10, 2026 Mr. Joe Dusek Water Plant Supervisor City of Eden Prairie Re: Recommendation for Notice of Award Well No. 2 Downhole Rehabilitation City of Eden Prairie, Minnesota Dear Mr. Dusek: Pursuant to the authority of the Eden Prairie City Council, quotes were received electronically Thursday, February 5th, 2025. A total of three (3) quotes were received for the project. Pursuant to our review of the quotes received, it appears that all were completed in accordance with the requirements of the Request for Quotes (RFQ). The engineer’s estimate for the rehab of Well No. 2 was $119,255.00. A summary of the Quote Tabulation is below for your reference. Contractor Name Well No. 2 Keys Well Drilling $ 89,440.00 Bergerson – Caswell $ 107,485.00 Traut Companies $ 153,575.00 Pending Eden Prairie’s official’s acceptance of the proposed contract prices, Advanced Engineering and Environmental Services, LLC (AE2S) recommends that the City award the construction contract for Well No. 2 Downhole Rehabilitation to Keys Well Drilling since they were the lowest responsive and responsible bidder for Well No. 2 with a bid price of $89,440.00. AE2S truly appreciates the opportunity to be able to work with the City of Eden Prairie on this project for the City. Should you or anyone at the City have any questions or comments regarding this letter, please feel free to contact me at 763-463-5036. Sincerely, Ross Mindermann Project Manager City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.I. Department: Public Works – Robert Ellis ITEM DESCRIPTION Approve Agreement with Suburban Waste Services for material disposal at the 2026 Drop Off Day Event REQUESTED ACTION Move to: Approve Agreement with Suburban Waste Services for material disposal at the 2026 Drop Off Day Event at an estimated cost of $50,600.00 plus solid waste tax SUMMARY A request for proposal was sent to four waste hauling companies. Suburban Waste Services submitted the lowest cost proposal. Their proposal included an estimated price of $50,600.00 plus solid waste disposal tax for material disposal services. The event will be held Saturday, June 27, 2026. The City began providing a cleanup event in 1995 with a few basic items, such as yard waste, construction debris, general household trash and recyclables. In 2002 the cleanup was moved to the Hennepin Technical College as the Allied Waste facility could no longer handle the number of people that came to the event. The change allowed the City to increase the number and types of materials including bicycle, yard waste, scrap metal, appliances, electronics, tires, fluorescent bulbs, and propane tanks all for recycling. Over time the event become so popular it appeared to be outgrowing the Hennepin Technical College campus. To help alleviate pressure the City constructed a yard waste site in 2021 that is open to residents in the spring, summer and fall months. As a result, yard waste is no longer collected as part of the Drop Off Day Event which helped reduce wait times. The City also now hosts two separate events for curbside pick-up and drop off of appliances, electronics, tires, e- waste and other miscellaneous items for recycling. One of those events will occur in the spring and the other in the fall. ATTACHMENTS Agreement Agreement for Contract Services This Agreement (“Agreement”) is made on the 3rd day of March, 2026, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Suburban Waste Services MN LLC (hereinafter "Contractor") whose business address is 7125 West 126th Street, Savage, MN 55378. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for the Eden Prairie Drop Off Day Event hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of March 3, 2026. 3. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A. b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor’s personnel will contact the appropriate person (i.e. receptionist, maintenance personnel, security, etc.) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d. Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. e. Contractor must honor the City’s request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. f. When necessary, Contractor’s personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. 4. City’s Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. b. Provide restroom facilities as appropriate. 5. Compensation for Services. City agrees to pay the Contractor an estimated sum of $50,600.00 plus state, county and local taxes and fees based on unit prices as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6. Method of Payment. a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. b. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.” c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7. Project Manager. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All polices shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 11. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12. Termination. a. This Agreement may be terminated at any time by either party for breach or non- performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non- performance of the other party (“notified party”) shall give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non- performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: _______________________________ President EXHIBIT A REQUEST FOR PROPOSALS CITY OF EDEN PRAIRIE DROP OFF DAY EVENT 1. GENERAL INFORMATION a. Objective i. The purpose of the Request for Proposal (RFP) is to obtain bids for a waste hauler for the City of Eden Prairie’s annual Drop Off Day event. b. Issuing Office i. The RFP is issued by the City of Eden Prairie. All correspondence regarding the RFP must be addressed to the designated Contract Administrator. c. Contract Administrator i. All communications concerning the contract should be directed to the Contract Administrator: Robert Ellis, Public Works Director City of Eden Prairie Engineering Division 8080 Mitchell Road Eden Prairie, MN 55344 Phone 952-949-8310 Email: rellis@edenprairie.org d. Incurring Costs i. The City of Eden Prairie is not liable for any cost incurred by the prospective firms prior to the signing of the contract. e. Proposals i. To be considered, each firm must submit a complete response to this RFP, using the format provided in the section below. The proposal must be signed by an official authorized to bind the submitter to its provisions. f. Acceptance of the Proposal Content i. Failure of the selected consultant to accept these obligations may result in cancellation of the award. g. Selection Criteria i. The City will enter into a contract for the Drop Off Day with the organization who can submit a proposal documenting maximum value taking into consideration quality of proposal, event pricing, past experience with similar events, previous performance with the City of Eden Prairie, and other relevant factors. h. Proposal Receipt i. Proposals must arrive at the City of Eden Prairie, Engineering Division, 8080 Mitchell Road, on or before 11:00 A.M February 13, 2026. Electronic delivery (email) is preferred. It is expected the selected proposer’s agreement will be approved at the March 3, 2026, City Council meeting. i. Right to reject Bids i. The City of Eden Prairie reserves the right to award the total proposal, to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City’s judgment. In determination of award, the qualification of the proposal submitter, the conformity with the specifications of services to be supplied, delivery terms, event pricing, past experience with similar events, previous performance with the City of Eden Prairie, and other relevant factors will be considered. j. Cost Liability i. The City assumes no responsibility or liability for costs incurred by the firms prior to the signing of this agreement. k. Owner i. The City of Eden Prairie is designated as Owner. l. Award of Contract i. The City of Eden Prairie will award one contract for this entire project to the responsible bidder submitting a quote, meeting all performance and required criteria as set forth in the Request for Proposal and the associated documents, plans and specifications. ii. The attached Exhibit B “Standard Agreement for Contract Services” will be used for this project and should be considered with the proposal. The City reserves the right to contract only for portions of the proposed scope of work outlined in this RFP. Deletions of specific tasks or sub-tasks will be at the discretion of the City. m. Drop Off Day Event Information i. Saturday, June 27, 2026 ii. Hennepin Technical College iii. 13100 College View Drive iv. Eden Prairie, MN 55347 v. Open to the public at 8:00 a.m. and last vehicle to enter site at 2:30 p.m. 2. SPECIFICATIONS a. Contractor must be available for one pre-planning meeting at Eden Prairie City Center. b. Contractor must be set-up with equipment and staff by 7:45 A.M. the day of event and have staff on site for the duration of the event. c. Commit to keeping each waste collection area for the event properly staffed and operational, including: i. Fourteen rear load trucks with operator for General Trash ii. Four 30-yard dumpsters with operator for Construction and Demolition iii. One 30-yard dumpster with operator for Scrap Metal iv. One 8-yard dumpster with operator for Recycling Materials v. Twenty-nine Labor personnel for material handling, traffic control and site supervision. d. Contractor must submit itemized totals for all materials collected no later than 45 days after event. e. The contractor shall assume ownership and responsibility for disposal for all collected materials. f. Equipment with Operator i. Basis of Measurement: Lump Sum ii. Basis of Payment: According to unit price. iii. Equipment costs must include all operational costs, such as fuel, and an operator. A total of twenty (20) pieces of equipment will be needed to the event. This includes fourteen (14) rear load trucks for General Trash and six (6) other trucks to load and unload four 30- yard dumpsters for Construction and Demolition, one 30-yard dumpster for Scrap Metal, and one 8-yard dumpster for Recycling Materials. iv. It is expected that Equipment operators will assist with loading their vehicles while present on site and this cost will be included in the Equipment bid item. g. Additional Labor i. Basis of Measurement: Lump Sum. ii. Basis of Payment: According to unit price. iii. Labor shall include all labor for traffic control, material handling, and supervision. It is assumed a total of seventeen (17) labor persons will be needed for the event. This includes fourteen (14) material handlers to assist General Trash equipment operators with loading, two (2) traffic control persons, and one (1) supervisor. City staff will provide material handling labor for the Construction and Demolition/Recycling Materials/Scrap Metal areas. iv. Labor does not include operators of equipment as those will be paid for under the Equipment bid item. h. General Trash i. Basis of Measurement: By tons. ii. Basis of Payment: According to unit price and actual quantity collected. iii. Estimated quantity listed on bid form is based on previous event total tonnages. iv. Staging and Staffing: Maintain fourteen (14) stations with fourteen rear load trucks throughout the event. v. Bulky items such as couches, mattresses and other furniture will be paid for by the ton similar to all other general trash. i. Construction and Demolition i. Basis of Measurement: By tons. ii. Basis of Payment: According to unit price and actual quantity collected. iii. Estimated quantity listed on bid form is based on previous event total tonnages. iv. Staging and Staffing: Provide four (4) 30-yard dumpsters for construction and demolition materials throughout the event. v. City Staff will mobilize and operate one wheel loader to help organize and consolidate materials. j. Scrap Metal i. Basis of Measurement: By tons. ii. Basis of Payment: According to unit price and actual quantity collected. iii. Estimated quantity listed on bid form is based on previous event total tonnages. iv. Staging and Staffing: Provide one (1) 30-yard dumpsters for scrap metal throughout the event. k. Recycling Materials i. Basis of Measurement: By tons. ii. Basis of Payment: According to unit price and actual quantity collected. iii. Estimated quantity listed on bid form is based on previous event total tonnages. iv. Staging and Staffing: Provide one (1) 8-yard dumpsters for recycling materials throughout the event. 3. PROPOSALS a. Proposal Format i. The firm will be responsible for completing and submitting the attached proposal form. b. Fee Quotations i. The fee proposal for the project will include all costs associated with the project including taxes and surcharges. Include the name and telephone number of the person(s) in the organization who is authorized to negotiate the proposed contract with the City. If subcontractors are hired, a single firm shall administer the contract. All billings will be routed through this firm. Invoices submitted should have a detailed breakdown of times, personnel, mileage, supplies, etc. chargeable for a specific task. c. Proposed Modification to Scope i. The proposal shall discuss any proposed modifications to the scope outline herein that the Contractor may feel are necessary to complete the project. d. Submittal Requirements i. Provide electronic copy (PDF) of the proposal for the evaluation process. 4. TERMS AND CONDITIONS a. The City reserves the right to contract for only portions of the scope of work outlined in this RFP. Deletion of specifications will be at the discretion of the City. b. If, for any reason, your firm is not able to execute the included Standard Agreement for Contract Services within 14 days of Council Award, the City reserves the right to request proposals from other qualified firms. c. The City will pay the Contractor for services based on the unit bid prices submitted in the RFP and actual measured quantities. d. An official authorized to bind the Contractor to its provisions must sign the proposal. e. The City shall retain ownership of all maps, reports, data and photographs prepared by the Contractor and/or their sub-consultants under this proposal. The City may reproduce any or all portions of these items at their discretion. f. The attached Agreement for Contract Services is considered a part of the Proposal. A signed copy will be required for City Council Approval. The Request for Proposals and Unit Cost Bid Form will be Exhibit A to the Agreement for Contract Services. g. Payment and Taxes i. The City will pay the Contractor for services based on the unit bid prices submitted below for actual measured quantities. The Contractor shall submit one invoice for total payment which shall include individual tare weight tickets of all loads disposed of through the event. ii. The City will pay the Contractor for all actual State, County and local material disposal taxes with no mark up from the Contractor. iii. The Contractor shall pay all sales, consumer, use and other taxes required to be paid and these costs shall be included in the unit prices below. UNIT COST BID FORM CITY OF EDEN PRAIRIE DROP OFF DAY Item No. Item Estimated Quantity Unit Unit Price Total Price 1 Equipment with Operator 1 Lump Sum 2 Additional Labor 1 Lump Sum 3 General Trash 110 Tons 4 Construction Material 42 Tons 5 Scrap Metal 8 Tons 6 Recycling Materials 1 Tons 7 State, County and Local Taxes and Fees on Material Disposed 1 Lump Sum TBD TBD Grand Total Contractor Authorized Signature Name (Type or Print) Company Name Title Address City State Zip Telephone Number Date $25,000.00 $10,000.00 $100.00 $100.00 $50.00 $0.00 $25,000.00 $10,000.00 $11,000.00 $4,200.00 $400.00 $0.00 $50,600.00 Paul Rosland Suburban Waste MN LLC President 7125 West 126th Street Savage MN 55378 952-956-2667 02/12/2026 City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.J. Department: Public Works/Engineering – Carter Schulze, City Engineer ITEM DESCRIPTION Approve construction contract agreement with Dreamland Contracting, LLC for the Magnolia Trail Connection Project. REQUESTED ACTION Move to: Award Contract for the Magnolia Trail Connection Project in the amount of $298,698.11 to Dreamland Contracting, LLC. SUMMARY This contract provides for the construction of a new street segment connecting the two existing dead ends of Magnolia Trail. The project will construct approximately 0.05 miles of a 28-foot- wide urban street with curb and gutter, a five-foot sidewalk, storm sewer, and watermain. The improvements will eliminate two long dead ends, improve circulation, and provide more reliable emergency access for the Arrive and Fountain Place townhome associations. The watermain connection will also increase system flexibility during breaks or fire response. See attached bid summary and recommendation letter. The project is identified in the City’s Capital Improvement Plan for construction in 2026. Funding sources include the Capital Maintenance & Reinvestment Fund, the Utility Fund – Storm Water, and Water Access Charges. ATTACHMENTS Letter of Recommendation Summary of Bids Construction Contract Agreement houstoneng.com Eden Prairie Office P 952.829.0700 7510 Market Place Drive | Eden Prairie, MN 55344 February 20, 2026 Carter Schulze, P.E. City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Re: Magnolia Trail Connection (I.C. 24811) Dear Carter, Bids were received and opened at 10:00 am on Wednesday, February 18th, for the above-mentioned project. The bids are shown on the attached Summary of Bids. The low bidder, Dreamland Contracting LLC, came in with a total bid of the following amount: Project Total: $ 298,698.11 Recommendation is made that the above-mentioned project is awarded to Dreamland Contracting LLC in the total amount of $298,698.11 for the project. This recommendation considers that the City reserves the right to waive minor irregularities and further reserves the right to award the contract in the best interests of the City. Sincerely, HOUSTON ENGINEERING, INC. Aaron Carrell, PE Senior Project Manager | Principal Direct: 952.737.4065 acarrell@houstoneng.com SUMMARY OF BIDS City of Eden Prairie IC# 24811 PROJECT NAME: Magnolia Trail Connection BIDS OPENED: 02/18/2026 CONSULTING ENGINEER: Houston Engineering, Inc. CHECKED BY: Houston Engineering, Inc. Bidder Bid Engineer’s Estimate $ 488,192.50 Dreamland Contracting LLC $ 298,698.11 Kusske Construction Company $ 334,480.25 Swan Companies $ 353,952.46 Ryan Contracting Co. $ 354,382.50 Kurilla Contracting $ 362,302.33 Krueger Excavating $ 364,137.00 JL Theis, Inc. $ 372,251.70 Valley Paving, Inc. $ 381,816.84 Winberg Companies LLC $ 382,262.43 Vada Contracting, LLC $ 394,699.00 Meyer Contracting Inc. $ 398,841.00 New Look Contracting, Inc. $ 399,878.50 Northwest $ 419,455.00 5/2023 CONSTRUCTION CONTRACT AGREEMENT THIS AGREEMENT, made and executed this 3rd day of March 2026, by and between the City of Eden Prairie, a Minnesota municipal corporation, hereinafter referred to as the “CITY”, and Dreamland Contracting, LLC, a Wisconsin Corporation, hereinafter referred to as the “CONTRACTOR.” WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Public Works Department referred to in Paragraph IV, as provided by the CITY for: IC: 24811 Magnolia Trail Connection Project CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be $298,698.11. III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Advertisement for Bids b. Instruction to Bidders c. Accepted Proposal Form d. Construction Contract Agreement e. Contractor's Performance Bond f. Contractor's Payment Bond g. Responsible Contractor Verification Form (2) Special Conditions (3) Detail Specifications (4) General Conditions (5) Plans (6) Addenda, Supplemental Agreements and Change Orders The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the schedule provided in the Contract Documents. VI. This Agreement may be executed in counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. (signature pages follow) IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands as of the date first above written. CITY OF EDEN PRAIRIE By: _______________________________ Its: Mayor By: _______________________________ Its: City Manager CONTRACTOR _Dreamland Contracting, LLC By: __________________________________ Printed Name: _________________________ Its: _______________________________ Title City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.K. Department: Public Works/ Engineering – Carter Schulze, City Engineer ITEM DESCRIPTION Approve Special Assessment Agreement with Legacy Hoops Real Estate, LLC REQUESTED ACTION Approve Special Assessment Agreement with Legacy Hoops Real Estate, LLC SUMMARY The Legacy Hoops owners approached the City and requested that the City sewer and water access charges (City SAC and WAC) be assessed. These are charges typically paid at the time of interior finish building permit. The Met Council made a determination on the number of SAC’s to be paid and the City uses that number to charge the City SAC and WAC fees. The owner must pay the Met Council charges, but the City is able to assess the City fees through a special assessment. The total maximum amount proposed to be assessed is $161,000.00. ATTACHMENT Special Assessment Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.L. Department: Public Works/Fleet Services – Scott Riley ITEM DESCRIPTION Approval to order a Freightliner cab/chassis to be upfit as a Tree Grapple Truck in 2027. REQUESTED ACTION Move to: Approve the early ordering of a Freightliner 114SD Tandem Axle Cab/Chassis in 2026 for delivery and upfit in 2027 and declare surplus old Unit #467, a 2013 International Workstar with 7,059 Hours on it. SUMMARY The Forestry Department relies heavily on their large grapple tree truck for the collection and removal of downed tree debris. Their current truck is scheduled for replacement in 2027 and is starting to show a lot of wear from its daily use. The vehicle also has a motor known to have emission issues that are costly to repair as the vehicle ages. Fleet Services would like to get ahead of these issues, avoid major downtime of a vehicle of major importance to the city, and get the ordering process started as it can take up to a year from ordering of the cab/chassis to delivery of a fully upfitted new unit. The new cab/chassis will be purchased from Transwest Freightliner using The State of Minnesota CPV contract release T-647(5) with cost not to exceed $200,000.00. Staff are requesting authorization to order a 2026 Freightliner 114SD Tandem Axle Truck for the purpose of upfitting with a tree grapple body for Park Maintenance/Forestry. Ordering the vehicle now allows us to lock-in 2026 pricing. The cost of this vehicle is expected to increase significantly in 2027 due to new vehicle standards. The City of Eden Prairie participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables the City to buy vehicles and equipment under the terms of contracts already negotiated by the State of Minnesota. Other Joint Powers Agreements as listed in the City of Eden Prairie purchasing policy are also utilized. ATTACHMENTS Transwest Spec and Quote Form City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.M. Department: Public Works/ Streets – Jake Sandvig ITEM DESCRIPTION Contract for 2026 Sweeping Spring and Fall for all city roads. Quotes were received from the following companies: • Pearson Bros., Inc - $65,000.00 • Allied Blacktop - $72,500.00 • McPhillips – No Bid REQUESTED ACTION Move to: Award the contract for 2026 Sweeping Spring and Fall to Pearson Bros., Inc. in an amount not to exceed $100,000.00. SUMMARY Quotes were received for the 2026 Sweeping Spring and fall for all city roads. Estimated quantities of material and work were used based on similar 2025 project efforts. A low quote of $65,000.00 was submitted by Pearson Bros Inc for the estimated quantities. If 2026 sees additional work beyond the estimated quantities, this contract will use the submitted unit bid prices up to a total amount not to exceed $100,000.00. Spring cleaning of the streets prevents sand and debris that has accumulated from the winter snow removal operations from entering the City’s wetlands, creeks, and lakes. Spring sweeping of the streets takes approximately 5-8 working days. Street sweeping will also take place in the fall to remove leaf debris from the streets for another 5-8 working days. ATTACHMENTS Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.N. Department: Public Works/ Streets – Jake Sandvig ITEM DESCRIPTION Contract for 2026 Pavement Markings for striping roads and marking traffic intersections. Quotes were received from the following companies: • Sir Lines-A-Lot, LLC - $145,513.00 • Warning Lites – No Bid • All State – No Bid • Minnesota Roadways – No Bid REQUESTED ACTION Move to: Award the contract for 2026 Pavement Markings to Sir Lines-A-Lot in an amount not to exceed $175,000.00. SUMMARY We only received one bid this year, but pricing is comparable to last year. Sir Lines-A-Lot has done pavement markings for us in previous years, most recently in 2024, and had excellent performance. Quotes were received for the 2026 Pavement Markings for striping roads and marking traffic intersections. Estimated quantities of material and work were used based on similar 2025 project efforts. A low quote of $145,513.00 was submitted by Sir Lines-A-Lot for the estimated quantities. If 2026 sees additional work beyond the estimated quantities, this contract will use the submitted unit bid prices up to a total amount not to exceed $175,000.00. Street striping is an annual street maintenance project. The budget for 2026 is $145,000 under budget #1714-6337. Additional funds are used from the transportation fund and street maintenance signs and signals funds. ATTACHMENTS Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.O. Department: Public Works/ Streets – Jake Sandvig ITEM DESCRIPTION Contract for 2026 Installation of Hot-Poured Bituminous Crack-Sealant for cracksealing roads related to our pavement rehab operations. Quotes were received from the following companies: • Fahrner Asphalt Sealers LLC - $47,450.00 • Allied Blacktop Company - $99,275.00 • Minnesota Roadways – No Bid REQUESTED ACTION Move to: Award the contract for 2026 Installation of Hot-Poured Bituminous Crack-Sealant to Fahrner Asphalt Sealers LLC in an amount not to exceed $75,000.00. SUMMARY Quotes were received for the 2026 Installation of Hot-Poured Bituminous Crack-Sealant for cracksealing roads related to our pavement rehab operations. Estimated quantities of material and work were used based on similar 2025 project efforts. A low quote of $47,450.00 was submitted by Fahrner Asphalt Sealers LLC for the estimated quantities. If 2026 sees additional work beyond the estimated quantities, this contract will use the submitted unit bid prices up to a total amount not to exceed $75,000.00. Bituminous crack sealing is an annual street maintenance project. Crack sealing for bituminous trails has also been included in the project. The street quantities include some of the recent overlay areas. Bituminous crack sealing of roads is funded by Pavement Management account 5093.6256. The trail and parking lots crack sealing portion of the project is funded through the Parks Division under maintenance. The crack sealant material has been purchased by the Streets Maintenance Division separately and this contract award is for the placement of the sealant material. ATTACHMENTS Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.P. Department: Public Works/ Streets – Jake Sandvig ITEM DESCRIPTION Contract for 2026 Concrete Material Pricing for delivering concrete mix for street maintenance and other city maintenance operations. Quotes were received from the following companies: • Cemstone Products Company - $112,000.00 • River’s Edge – No Bid REQUESTED ACTION Move to: Award the contract for 2026 Concrete Material Pricing with Cemstone Products Company in an amount not to exceed $150,000.00. SUMMARY We only received one bid this year, but pricing is comparable to last year. Cemstone Products Company delivered cement for us last year and had excellent performance. Quotes were received for the 2026 Concrete Material Pricing for delivering concrete mix for street maintenance and other city maintenance operations. Estimated quantities of material and work were used based on similar 2025 project efforts. A low quote of $112,000.00 was submitted by Cemstone Products Company for the estimated quantities. If 2026 sees additional work beyond the estimated quantities, this contract will use the submitted unit bid prices up to a total amount not to exceed $150,000.00. Concrete is delivered to street maintenance and other city maintenance crews for concrete repair work. Most of this repair work is related to our mill and overlay program in preparation for pavement rehab work. Other work can be for repairing sidewalks, pouring bench pads, fixing traffic intersections, and plaza maintenance. ATTACHMENTS Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.Q. Department: Public Works/ Streets – Jake Sandvig ITEM DESCRIPTION Contract for 2026 MOSS and Yard Waste Site Hauling and Disposal for grinding, hauling and disposal of woody debris and grass/leaf debris. Quotes were received from the following companies: • SMSC Dakota Prairie Composting - $84,900.00 • BKJ Excavating – $99,347.00 • Sylvester Custom Grinding – $103,275.00 REQUESTED ACTION Move to: Award the contract for 2026 MOSS and Yard Waste Site Hauling and Disposal with Shakopee Mdewakanton Sioux Community (SMSC) Dakota Prairie Composting in an amount not to exceed $130,000.00. SUMMARY Quotes were received for the 2026 MOSS and Yard Waste Site Hauling and Disposal for grinding, hauling and disposal of woody debris and grass/leaf debris. Estimated quantities of material and work were used based on similar 2025 project efforts. A low quote of $84,900.00 was submitted by SMSC for the estimated quantities. If 2026 sees additional work beyond the estimated quantities, this contract will use the submitted unit bid prices up to a total amount not to exceed $130,000.00. The Streets and Parks and Natural Resources Division collaborated on this quote for removing wood and yard waste from the MOSS site. The woody debris is primarily from disease tree removals within the City, including residential and City tree work. Now that the City is at peak EAB infestation there is an increasing amount of wood waste requiring disposal by the City. Yard Waste site is open for free resident drop off from April to November on Fridays, Saturdays, and Sundays. ATTACHMENTS Acceptance of Notice of Conditions – SMSC (Requires Mayor Signature) Contract Services – SMSC Organics Recycling Facility Agreement City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.R. Department: Information Technology ITEM DESCRIPTION Procure new workstations, monitors, phones and BARCO clicker for Police Remodel project REQUESTED ACTION Move to: Approve quote and authorize procurement of desktops, monitors and BARCO ClickShare wireless Audio/ Video extender for Police Remodel project. SUMMARY The Police remodel includes addition of new offices, conference rooms and other areas. This requires installation of new desktops, monitors, and phones in various areas. Quotes are obtained from vendors Trafera and Marco (current phone vendor). With a continual increase in equipment prices, we request approval for procurement of this equipment at up to 10% increase from approval for a total of $55,000. Workstations, monitors and Barco Clickshare: $43,675 Phones: $5,778.50 ATTACHMENTS Trafera quote for desktops, monitors, Barco ClickShare Marco quote for desk phones, phone licensing and additional phone number bank. Trafera, LLC 1271 Red Fox Rd St. Paul, MN 55112 www.trafera.com (P) 651-888-7922 Date Feb 20, 2026 08:10 AM CST Expiration Date 02/27/2026 Modified Date Feb 20, 2026 08:10 AM CST Quote (Open) Quote # QT10026744 - rev 1 of 1 Description SalesRep Rains, Ben (P) 651-744-9946 Customer Contact Higgins, Ryan (P) 9529498401 rhiggins@edenprairie.org Customer City of Eden Prairie (3344234) Higgins, Ryan 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) (952) 949-8401 Ext. Bill To City of Eden Prairie Payable, Accounts 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) 9529498401 ap@edenprairie.org PRIMARY Ship To City of Eden Prairie Department, Receiving 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) 9529498401 Ship To Customer PO:Terms: Undefined Ship Via: Best Way (BST) Special Instructions:Carrier Account #: # Image Description Part # Qty Unit Price Total 1 HP EliteDesk 8 G1i AI SFF Core Ultra 5 235 / up to 5 GHz - vPro Enterprise - RAM 16 GB - SSD 512 GB - NVMe - Intel Graphics - Gigabit Ethernet, IEEE 802.11ax (Wi-Fi 6), Bluetooth 5.4, IEEE 802.11be (Wi-Fi 7) - Win 11 Pro - monitor: none - keyboard: US - jack black - Smart BH9E4UT#ABA 30 $1,250.00 $37,500.00 2 HP E22 G5 E-Series - LED monitor - 21.5" - 1920 x 1080 Full HD (1080p) @ 75 Hz - IPS - 250 cd/m² - 1000:1 - 5 ms - HDMI, DisplayPort, USB - black, black and silver (stand) 6N4E8AA#ABA 30 $160.00 $4,800.00 3 Barco ClickShare C-10 Gen2 Wireless video/audio extender - 802.11a, 802.11b/g/n, Wi-Fi 5 - up to 98 ft R9861611USB1 1 $1,375.00 $1,375.00 Subtotal: $43,675.00 Tax (.0000%): $0.00 Shipping: $0.00 Misc: $0.00 Total: $43,675.00 Prices provided under MN State Computers Contract # 279648, MN State Servers & Storage Contract # 277503, Dell/NASPO Contract MNWNC-97222 and MHEC. Contracts provide for computers, servers, software, professional and non-professional services. Disclaimer Prices reflect a 3% cash discount unless noted and are not applicable to credit card, p-card or extended terms without written consent. If you wish to pay with credit card, please reply to your sales associate for an updated quote prior to submission. Trafera does not accept American Express as a form of payment and reserves the right to extend quoted prices on Net Terms accounts. Supply subject to availability, and pricing subject to change without notice. Trafera will continue to do our best to notify customers of any known volatility that would prevent quotes from being valid for our standard period of 30 days. Once purchased, equipment may only be returned to Trafera with advance authorization in accordance with our Return Policy. Purchase orders may be submitted electronically to orders@trafera.com. Questions regarding your order? Please reach us at support@trafera.com or 651-888-7922 Tony Seeman Prepared By: Technology Advisor 800-892-8548 ext. 2269 tony.seeman@marconet.com Quote Number: 219039 PROPOSAL FOR CITY OF EDEN PRAIRIE RYAN HIGGINS February 23, 2026 SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT AGREEMENT(S) IT - MITEL - 6915 PHONE ADD -- CITY OF EDEN PRAIRIE Prepared by:Prepared for:Ship To:Quote Information: Marco - Twin Cities CITY OF EDEN PRAIRIE CITY OF EDEN PRAIRIE Quote #: 219039 Tony Seeman 800-892-8548 ext. 2269 tony.seeman@marconet.com 8080 MITCHELL RD EDEN PRAIRIE, MN 55344 RYAN HIGGINS 952.949.8401 rhiggins@edenprairie.org 8080 MITCHELL RD EDEN PRAIRIE, MN 55344-2203 RYAN HIGGINS 952.949.8401 rhiggins@edenprairie.org Version: 1 Date Issued: 02/23/2026 Expiration Date: 03/22/2026 Special Pricing Program: Sourcewell/NJPA Products Description One-Time Qty Ext. One-Time This quote is based on the Mitel Sourcewell contract #120122-MBS Mitel 6915 v2 IP Phone $165.10 35 $5,778.50 Subtotal:$5,778.50 2 SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT AGREEMENT(S) Quote Summary - One-Time Expenses Description Amount Products $5,778.50 Total:$5,778.50 Payment Options Description Payments Interval Amount One-Time Payment One-Time Payment 1 One-Time $5,778.50 Summary of Selected Payment Options Description Amount One-Time Payment: One-Time Payment 3 SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT AGREEMENT(S) Approval Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products. Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, any Product Agreement(s) referred to herein, and applicable policy(ies) (“Terms and Conditions”) which are located at www.marconet.com/legal for the Products it is obtaining as identified in this Schedule of Products. If the parties have negotiated changes to the Terms and Conditions that have been reduced to writing and signed by both parties, the modified version(s) of such Terms and Conditions, that have not expired or been terminated, shall replace the online version(s). Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above documents. The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client. Payments made via credit card are subject to a 3% surcharge. A $30 fee will be assessed for any returned payment. Price availability is subject to change without notice at any point during or after the quotation, ordering, and fulfillment process. Marco Technologies, LLC CITY OF EDEN PRAIRIE Signature: Name: Title: Date: Prepared for:RYAN HIGGINS Signature: Signed by: Title: Date: PO Number: Email Address: 4 City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.S. Department: Information Technology ITEM DESCRIPTION Request for approval to purchase desktops to replace existing equipment on a 5-year cycle. REQUESTED ACTION Move to: Approve quote and authorize procurement of desktops. SUMMARY The IT division replaces desktops on a 5-year cycle. With a continual increase in equipment prices, we request approval for procurement of this equipment from Trafera at up to 10% increase from approval for a total of $41,250. Desktops (30): $37,500 Prices provided under MN State Computers Contract # 279648, MN State Servers & Storage Contract # 277503, Dell/NASPO Contract MNWNC-97222 and MHEC. ATTACHMENTS Trafera quote Trafera, LLC 1271 Red Fox Rd St. Paul, MN 55112 www.trafera.com (P) 651-888-7922 Date Feb 09, 2026 08:41 AM CST Expiration Date 02/16/2026 Modified Date Feb 09, 2026 08:55 AM CST Quote (Open) Quote # QT10026563 - rev 1 of 1 Description SalesRep Rains, Ben (P) 651-744-9946 Customer Contact Higgins, Ryan (P) 9529498401 rhiggins@edenprairie.org Customer City of Eden Prairie (3344234) Higgins, Ryan 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) (952) 949-8401 Ext. Bill To City of Eden Prairie Payable, Accounts 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) 9529498401 ap@edenprairie.org PRIMARY Ship To City of Eden Prairie Department, Receiving 8080 Mitchell Road Eden Prairie, MN 55344 United States (P) 9529498401 Ship To Customer PO:Terms: Undefined Ship Via: Best Way (BST) Special Instructions:Carrier Account #: # Image Description Part # Qty Unit Price Total 1 HP EliteDesk 8 G1i AI SFF Core Ultra 5 235 / up to 5 GHz - vPro Enterprise - RAM 16 GB - SSD 512 GB - NVMe - Intel Graphics - Gigabit Ethernet, IEEE 802.11ax (Wi-Fi 6), Bluetooth 5.4, IEEE 802.11be (Wi-Fi 7) - Win 11 Pro - monitor: none - keyboard: US - jack black - Smart BH9E4UT#ABA 30 $1,250.00 $37,500.00 Subtotal: $37,500.00 Tax (.0000%): $0.00 Shipping: $0.00 Misc: $0.00 Total: $37,500.00 Terms and Conditions This quote is confidential and is to be viewed solely by individuals within the organization to whom it is addressed. Unauthorized distribution or disclosure of the contents of this quote is prohibited. If you are not from the organization addressed, please notify us immediately so we can prepare a quote specific to you. Prices and availability may change without notice prior to the quote expiration date. City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.T. Department: Rick Clark, Facilities Manager, Administration ITEM DESCRIPTION Commissioning services for the Police Department Renovation and City Center remodel. REQUESTED ACTION Approve a Standard Agreement for Professional Services with Dunham Associates, Inc. for commissioning services for the Police Department Renovation and City Center remodel, in the amount of $51,400. SUMMARY Building commissioning is a quality assurance process that verifies building systems are installed correctly, operate per the design intent, and are set up for long-term operations. The process typically includes review of submittals and sequences, field observations, functional performance testing, issue tracking and resolution, and final documentation. Commissioning is recommended for this project to reduce turnover risk on a complex renovation, validate controls performance and integration with the City’s existing building automation system, and confirm emergency power sequences perform as intended. Commissioning also supports compliance with Minnesota Energy Code requirements for building commissioning. Funding for this work is included within the project’s budgeted soft costs line item. Three proposals were received. Dunham is recommended as the best overall comprehensive value based on scope, level of field testing, controls focus, and cost. Firm Proposal Total Notes Dunham Associates, Inc. $51,400 Selected. Includes emergency power testing. Sustainable Investment Group (SIG) $37,200 Lowest cost. Limited field time and sampling-based testing. KFI Engineers $120,550 Most comprehensive. Highest cost. ATTACHMENTS Standard Agreement for Professional Services with Dunham (rev. 6/2024) Agreement for Professional Services This Agreement (“Agreement”) is made on this _____ day of _______________, 2024, between the City of Eden Prairie, Minnesota, a municipal corporation (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ____________________________, a Minnesota ___________________ (hereinafter “Consultant”) whose business address is _____________________________________________. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for_________________________________ hereinafter referred to as the “Work”. The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A ( ) in connection with the Work. Exhibit A is intended to be the scope of service for the work of the Consultant. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term. The term of this Agreement shall be from ______________through __________ the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ for the services as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. c. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for Page 2 of 10 (rev. 6/2024) performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: a. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. b. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. c. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. d. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: a. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. b. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Page 3 of 10 (rev. 6/2024) Exhibit A performed prior to receipt of written notice from the City of such suspension. c. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. d. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. 6. Project Manager and Staffing. The Consultant shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 9. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. Page 4 of 10 (rev. 6/2024) For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. If Consultant’s insurance does not afford coverage on behalf of subcontractors, Consultant must require and verify that all subcontractors maintain insurance meeting all the requirements of this paragraph 11, and Consultant must include in its contract with subcontractors the requirement that the City be listed as an additional insured on insurance required from subcontractors. In such case, prior to a subcontractor performing any Work covered by this Agreement, Consultant must: (i) provide the City with a certificate of insurance issued by the subcontractor’s insurance agent indicating that the City is an additional insured on the subcontractor’s insurance policy; and (ii) submit to the City a copy of Consultant’s agreement with the subcontractor for purposes of the City’s review of compliance with the requirements of this paragraph 11. c. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate Page 5 of 10 (rev. 6/2024) $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 d. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. e. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant’s responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. f. Consultant shall maintain “stop gap” coverage if Consultant obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. g. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. h. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. i. All General Liability policies, Automobile Liability policies and Umbrella policies shall contain a waiver of subrogation in favor of the City. j. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. k. All polices, except the Worker’s Compensation Policy and the Professional Liability Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. The Professional Liability policy shall insure the indemnity Page 6 of 10 (rev. 6/2024) obligations assumed by Consultant under this Agreement except with respect to the liability for loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. l. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. m. It shall be Consultant’s responsibility to pay any retention or deductible for the coverages required herein. n. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. o. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. p. A copy of the Consultant’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant’s Work. Upon request a copy of the Consultant’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City’s right to enforce the terms of Consultant’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. q. Effect of Consultant’s Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Page 7 of 10 (rev. 6/2024) Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 12. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. Notwithstanding the foregoing, Consultant’s obligation to defend the City will not apply to claims covered by Consultant’s professional liability insurance. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 13. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement (“Project”) does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted Page 8 of 10 (rev. 6/2024) for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Page 9 of 10 (rev. 6/2024) Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Page 10 of 10 (rev. 6/2024) Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This provision will survive the completion or termination of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Agreement requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the MGDPA and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Agreement. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE Mayor City Manager CONSULTANT By: Its: Page 11 of 10 (rev. 6/2024) EXHIBIT A Quote/Proposal/Scope of Services City Council Agenda Cover Memo Date: March 3, 2026 Section: Consent Calendar Item Number: VII.U. Department: Rick Clark, Facilities Manager, Administration ITEM DESCRIPTION Mechanical Scope Adjustments for Eden Prairie Police Department Renovation REQUESTED ACTION Approve Change Order #9 with Weidner Mechanical in the amount of $65,211.35 for mechanical scope modifications associated with the Eden Prairie Police Department Renovation Project. SUMMARY As part of the Eden Prairie Police Department Renovation Project, several mechanical scope adjustments were identified through post-bid review, field coordination, and city requested modifications. This change order consolidates the following items: • PCO-16 (ASI-02) Additional mechanical demolition scope was identified after bids were received that was not fully delineated in the original bid documents. This specific area of demolition is required to accommodate the finalized facility layout and to support the updated HVAC design and performance criteria. Clarification of the Water Source Heat Pump (WSHP) scope was also required, as certain components necessary to provide a complete and fully functional system were not clearly defined within the Contractor’s original bid scope. During construction and coordination with the Construction Manager, it was identified that additional items were required to align the installation with the issued design documents and intended system performance. Following coordination discussions among the Contractor, consultant team, Construction Manager, and City, the scope differences were reviewed in detail to equitably reconcile responsibilities and ensure a complete and operational mechanical system. This change order reflects the agreed- upon adjustments necessary to deliver the intended design outcome while maintaining fairness to both the Contractor and the City. • PCO 146 (PR028) Added kitchen hood exhaust routing to the exterior for the Dispatch and Police Department break room areas. This modification was requested by the City to ensure proper exhaust of smoke and odors and prevent migration into adjacent occupied spaces. • PCO 121.2 (PR015.2) Ductwork and Water Source Heat Pump (WSHP) piping modifications were implemented to improve finished ceiling heights where feasible and to address field coordination conditions identified prior to installation. During pre-installation coordination meetings with the Construction Manager, Mechanical Contractor, and design team, WSHP locations were reviewed and adjusted to better align with structural constraints, architectural ceiling elevations, and long-term serviceability considerations. As a result of these coordinated location adjustments, associated ductwork, hydronic piping, and condensate drain routing were revised to reflect the updated WSHP positions. These modifications were necessary to maintain system performance, preserve accessible service clearances, and support the desired ceiling heights while responding to actual field conditions encountered during construction. • PCO 143.1 (PR027.1) Ductwork and diffuser modifications in areas where ceiling finishes were removed as part of value engineering efforts. Adjustments were required to maintain system performance and air distribution following ceiling scope changes. These items were reviewed with the design team and construction manager and are necessary to properly coordinate mechanical systems with final architectural conditions and operational needs. The cost of $65,211.35 will be funded from the project’s construction contingency. ATTACHMENTS Change Order with Weidner Mechanical Contract Change Order Minneapolis MN 55404501 South Eighth Street Contract #: 2510019 - WS 23-A2510019-02 Eden Prairie Police Department RenovationProject: 8080 Mitchel Road Eden Prairie, MN 55344 Contract Change Order #: 9 To Contractor : PO Box 1087 Change Order Date: 2/11/26 St. Cloud, MN 56302 Weidner Plumbing & Heating Co. PCO Item Description Amount THE CONTRACT IS CHANGED AS FOLLOWS: $35,390.35 HVAC per ASI 002 - Review Notes on Backup 1 016 $9,797.00 HVAC per PR 028 1 146 $16,060.00 HVAC per PR 015.2 3 121.2 $3,964.00 HVAC per PR 027.1 3 143.1 Total $65,211.35 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The net change by previously authorized Change Orders was . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Contract Sum will be increased by this Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The new Contract Sum will be . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,814,226.00 $4,879,437.35 $70,726.00 $4,743,500.00 $65,211.35 NOT VALID UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR DATE: Kraus-Anderson Construction Company 501 South Eighth Street Minneapolis MN 55404 BY (Signature) CONSTRUCTION MANAGER (Firm name) ADDRESS Dan Kjellberg (Typed name) ARCHITECT (Firm name) ADDRESS BY (Signature) DATE: (Typed name) BKV Group Michael Healy Rick Clark Eden Prairie, MN 55344 8080 Mitchell Road City Of Eden Prairie (Typed name)DATE: (Typed name)DATE: BY (Signature) ADDRESS OWNER (Firm name) BY (Signature) ADDRESS CONTRACTOR (Firm name) Weidner Plumbing & Heating Co. St. Cloud, MN 56302 PO Box 1087 222 North 2nd Street, Suite 101 Minneapolis, MN 55401 Page 1 of 1 Docusign Envelope ID: 4445C48D-D008-4C3F-9217-F125D83E659A Adam Goebel 2/13/2026 | 7:26 AM PST 2/16/2026 | 5:11 PM CST 2/17/2026 | 5:48 AM PST Change Order Request Project: Eden Prairie, MN 55344 8080 Mitchel Road Eden Prairie Police Department Renovation 2510019-02 COR # 40.00 Date:11/25/2025 Eden Prairie, MN 55344 To: Owner From: Kraus-Anderson Construction Company Minneapolis, MN 55404 501 South Eighth Street City Of Eden Prairie 8080 Mitchell Road AmountItem # Description Vendor PCO # 016 - ASI 002: Mechanical RFI's 1 $35,390.35 HVAC per ASI 002 - Review Notes on Backup Weidner Plumbing & Heating $35,390.35 Total For Change Order Signed: ____________________________Approved By: Submitted By: Date: __________________ Signed: ____________________________Kraus-Anderson Construction Company Date: __________________ Accepted By: BKV Group Signed: ____________________________ Date: __________________ City Of Eden Prairie Docusign Envelope ID: 782BFE9D-FB60-4027-90A4-9517D1B0D311 1/29/2026 | 8:01 AM CST 2/2/2026 | 10:15 AM PST 2/6/2026 | 1:05 PM CST Docusign Envelope ID: 4445C48D-D008-4C3F-9217-F125D83E659A TO: ATTN: PROJECT: DATE: Weidner's Mechanical Contractors CO# : ASI 2 - Mechanical RFIs 29 Wilson Ave NE, St Cloud MN 56304 320-252-3000 CONTACT NAME:Adam Goebel & Nate Beier Description Cost Labor Total 21,335.35$ Labor Total 21,335.35$ Materials & Equipment Total 94,785.00$ Tax on Materials & Equipment Only 7,464.32$ SubTotal 102,249.32$ Weidner's Mechanical Credit (20,000.00)$ Material & Equipment Total 82,249.32$ Subcontractors 6,348.00$ Subcontractor Total 6,348.00$ TOTAL COST OF CHANGE 109,933.00$ Labor By Task Hours Hourly Cost Sheetmetal Demo & Install 207 128.45$ 26,589.15$ 398.00$ Remove 10 HP Install Labor -60 128.45$ (7,707.00)$ Hydronic Labor 16 128.45$ 2,055.20$ 21,335.35$ Materials and Equipment Item Description Quantity Price Each/Ft -$ Heat Pumps (Qty 10)1 142,895.00$ 142,895.00$ Credit Attic Stock Heat Pumps -1 48,500.00$ (48,500.00)$ Hangers & Supports 1 390.00$ 390.00$ -$ -$ -$ -$ -$ -$ -$ 94,785.00$ 6,348.00$ -$ -$ 6,348.00$ Subcontractor Sub-Total: Materials & Equipment Sub-Total: Subcontractors Sheetmetal Subsistence Pay Kraus Anderson Construction Dan Kjellberg Eden Prairie Police Department November 11, 2025 Teknik Temp Controls COST SUMMARY Labor Sub-Total: * Pricing valid for 30 days from above date * Sheetmetal Labor: $26,589.15 Hydronic Labor: $2,055.20 Subsistance: $398.00 Controls: $6,348.00 Total: $35,390.35 WSHP and remainder will be processed as a separate cost upon resolution of issue with WSHP Docusign Envelope ID: 4445C48D-D008-4C3F-9217-F125D83E659A City Council Agenda Cover Memo Date: March 3, 2026 Section: Payment of Claims Item Number: IX Department: Administration / Finance ITEM DESCRIPTION Payment of Claims REQUESTED ACTION Move to approve the payment of claims as submitted (roll call vote). SUMMARY Checks 320016 - 320073 Checks 5005267 - 5005736 Wire Transfers 12283 - 12349 ATTACHMENTS Check Register Check Summary City of Eden Prairie Council Check Summary 3/3/2026 Division Amount Division Amount 000 General 28,873 601 Prairie Village Liquor 164,687 100 City Manager (75) 602 Den Road Liquor 289,128 101 Legislative 12,821 603 Prairie View Liquor 189,362 102 Legal Counsel 46,788 605 Den Road Building 53,410 111 Customer Service 341 701 Water Enterprise Fund 785,243 112 Human Resources 48 702 Wastewater Enterprise Fund 837,331 114 Benefits & Training 9,528 703 Stormwater Enterprise Fund 84,415 131 Finance 361 Total Enterprise Fund 2,403,578 132 Housing and Community Services 742 136 Public Safety Communications 1,364 000 SAC 7,455 137 Economic Development 220 802 494 Commuter Services 32,704 138 Community Development Admin.25 807 Benefits Fund 1,206,522 151 Park Maintenance 92,267 811 Property Insurance 5,398 153 Organized Athletics 12,660 812 Fleet Internal Service 114,164 154 Community Center 20,107 813 IT Internal Service 344,123 156 Youth Programs 1,427 814 Facilities Capital ISF 2,815 158 Senior Center 1,679 815 Facilities Operating ISF 84,567 159 Recreation Administration 4,068 816 Facilities City Center ISF 57,537 162 Arts 2,216 817 Facilities Comm. Center ISF 25,801 163 Outdoor Center 755 818 Dental Insurance 12,688 168 Art Center 3,532 820 Fencing Consortium 114,498 180 Police Sworn 84,909 Total Internal Svc/Agency Funds 2,008,273 184 Fire 47,890 186 Inspections 4,051 200 Engineering 3,701 201 Street Maintenance 12,469 Report Total 7,255,165 202 Street Lighting 85,742 Total General Fund 478,511 301 CDBG 47,241 303 Cemetery Operation 119 804 100 Year History 7 Total Special Revenue Fund 47,367 440 GO Perm Impr Ref Bonds 2011D 5,000 446 2014A G.O. Tax Abatement Bonds 905,650 448 2016A GO Bonds - West 70th St.114,030 449 2025A GO Capital Improvement Bonds 1,014,802 Total Debt Service Fund 2,039,482 308 E-911 30,722 309 DWI Forfeiture 1,955 314 Special Investigations 76 315 Economic Development 9,501 445 Cable PEG 50 502 Park Development 196,169 509 CIP Fund 28,631 526 Transportation Fund 25 541 Dell Rd (Crestwood to CSAH 61)8,882 543 Police Remodel 1,550 544 Shady Oak (FCD to Valley View)393 Total Capital Projects Fund 277,954 City of Eden PrairieCouncil Check Register 3/3/2026 Amount Vendor Account Description Business Unit Comments 2,595,185 U S BANK Principal and Interest Payment Debt Funds Debt Payment 02.01.26 481,242 HEALTHPARTNERS Insurance Premiums Health & Benefits Feb26 Premiums 404,120 METROPOLITAN COUNCIL MCES User Fee Wastewater Collection Wastewater Service Fee Mar 2026 332,806 FLEXIBLE PIPE TOOL COMPANY Autos Wastewater Capital 2026 Sewer Equip 800HPR Eco Jetter Truck 324,917 UKG INC Payroll Taxes Health & Benefits UKG Garnishments PR Period Ending 02.06.26 255,143 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health & Benefits PERA PR Period Ending 01.23.26 232,174 AXON ENTERPRISE INC Hardware Maintenance IT Capital Axon Squad and BWC Yr 2 (2026) 196,169 GOODMANSON CONSTRUCTION OCS-Other Contracted Services Park Acquisition & Development Miller Court Construction 132,503 MINNESOTA DEPT OF REVENUE Sales Tax Payable Various Funds Sales Tax Jan26 114,498 SUNBELT RENTALS, INC Building Rental Fencing Consortium Jan-June26 Fencing 90,792 TOWMASTER Autos Wastewater Capital 80,013 XCEL ENERGY Electric Various Funds 63,006 ZIEGLER INC Machinery & Equipment Fleet - Public Works 62,960 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 53,551 HAMBURG BUILDERS GROUP LLC Capital Under $25,000 FF&E - Furn, Fixtures & Equip 48,508 BOSCH BUILDING TECHNOLOGIES LLC OCS-Other Contracted Services Den Road Building 47,540 EXCEL LAWN & LANDSCAPE OCS - Snow Removal Various Funds 47,043 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal 43,983 OLD FARM SECOND ADDITION TOWNHOUSE ASSOCIATION OCS-Other Contracted Services Rehab 42,854 HENNEPIN COUNTY TREASURER OCS-Other Contracted Services Police Sworn 42,433 ADVANCED ENGINEERING & ENVIROMENTAL SERV Process Control Services Water Capital 41,319 LANDBRIDGE ECOLOGICAL OCS-Other Contracted Services Natural Resources Grants 38,431 SOUTH METRO PUBLIC SAFETY TRAINING FACIL OCS-Other Contracted Services Police Sworn 36,500 BLUE WATER SCIENCE OCS-Other Contracted Services Stormwater Non-Capital 34,960 JC HALLET CONSTRUCTION LLC Improvement Contracts Stormwater Capital 34,694 VOYA Deferred Compensation Health & Benefits 31,200 FLEETIO Software Maintenance IT Operating 30,604 INDEPENDENT EMERGENCY SERVICES LLC Maintenance Contracts E-911 Program 30,417 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 29,363 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 27,715 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 26,699 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 22,622 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 22,223 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 21,345 WEX Health Savings Account Health & Benefits 20,668 XCEL ENERGY Electric Various Funds 20,459 NCR PAYMENT SOLUTIONS,PA, LLC Credit Card/Bank Fees Liquor Funds 20,134 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 19,959 ICMA RETIREMENT TRUST-457 Deferred Compensation Health & Benefits 19,545 PRAIRIE MOON NURSERY INC Landscape Materials Park Maintenance 18,795 GRI EDEN PRAIRIE, LLC Rent Prairie Village Liquor Store 17,862 SOUTHERN GLAZER'S WINE AND SPIRITS OF MINNESOTA LLC Liquor Product Received Liquor Funds 17,849 PRAIRIEVIEW RETAIL LLC Rent Prairie View Liquor Store 17,515 RON'S CABINETS INC Miscellaneous Fire 16,689 CARD CONNECT Credit Card/Bank Fees Various Funds 16,654 GRAYMONT Chemicals Water Treatment 16,476 GRAYMONT Chemicals Water Treatment 16,244 CIVICPLUS LLC Software Maintenance IT Operating 16,241 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 15,261 CENTERPOINT ENERGY Gas Water Treatment 14,837 PAYCHEX Wages and Benefits 494 Corridor Commission Amount Vendor Account Description Business Unit Comments13,964 BADGER METER Telephone Water Metering 13,765 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 13,688 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 12,934 WSB & ASSOCIATES INC Design & Engineering Dell Rd (Crestwood to CSAH 61) 12,531 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Liquor Funds 12,260 SPORTS IMPORTS INC Capital Under $25,000 Volleyball-Indoor 12,117 UKG INC MN Paid Medical/Leave Health & Benefits 11,941 NOVOTX LLC Software Maintenance IT Operating 11,286 TOTAL MECHANICAL SERVICES OCS-Building Utility Operations-General 10,940 SOUTHWEST SUBURBAN CABLE COMMISSION Dues & Subscriptions City Council 10,611 CHASE Credit Card/Bank Fees Various Funds 10,558 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Liquor Funds 10,368 MINNESOTA LIFE INSURANCE COMPANY Life Insurance Health & Benefits 10,257 XCEL ENERGY Electric Health & Benefits 10,234 CENTERPOINT ENERGY Gas Health & Benefits 10,036 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 10,014 STREICHERS Capital Under $25,000 Police Sworn 9,970 XCEL ENERGY 9,544 CENTERPOINT ENERGY 9,052 ZOHO CORPORATION 9,000 TRAFERA LLC 8,360 WINEBOW 8,310 TECH SALES CO 8,097 ZIEGLER INC 7,994 TARGETSOLUTIONS LEARNING, LLC 7,877 STANTEC CONSULTING SERVICES INC 7,630 BPAS 7,512 BREAKTHRU BEVERAGE MN WINE & SPIRITS 7,380 METROPOLITAN COUNCIL 6,980 CENTERPOINT ENERGY 6,763 HENNEPIN COUNTY TREASURER 6,605 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 6,364 HOHENSTEINS INC 6,324 VAN PAPER COMPANY 6,301 DLT SOLUTIONS INC. 6,236 HYDROCORP 5,931 ST CROIX ENVIRONMENTAL INC 5,789 XCEL ENERGY 5,751 HEALTHPARTNERS 5,722 HEALTHPARTNERS 5,660 HOHENSTEINS INC 5,442 INTERSTATE POWER SYSTEMS INC 5,398 LEAGUE MN CITIES INS TRUST 5,332 ARTISAN BEER COMPANY 5,320 BREAKTHRU BEVERAGE MN WINE & SPIRITS 5,279 PHILLIPS WINE AND SPIRITS INC 5,200 MINNESOTA STATE UNIVERSITY 5,000 BAKER TILLY ADVISORY GROUP, LP 5,000 WEX 4,968 XCEL ENERGY 4,882 WINE MERCHANTS INC 4,866 HEALTHPARTNERS 4,686 MADISON NATIONAL LIFE INSURANCE CO INC 4,685 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 4,600 CASTRO CLEANING LLC Amount Vendor Account Description Business Unit Comments4,450 WAYNES HOME SERVICES 4,431 XCEL ENERGY 4,385 U.S DEPARTMENT OF AGRICULTURE 4,383 MACQUEEN EQUIPMENT INC 4,352 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 4,337 FERGUSON WATERWORKS 4,285 PAUSTIS & SONS COMPANY 4,252 VERIZON WIRELESS 4,213 PALADIN TECHNOLOGIES 4,190 XIGENT SOLUTIONS LLC 4,157 VERIZON WIRELESS 4,097 ITRON INC. 4,051 TRANSPORT GRAPHICS 4,000 MESSERLI & KRAMER 3,952 WINE COMPANY, THE 3,923 BELLBOY CORPORATION 3,846 U.S. BANK - I-494 PURCH. CARD 3,845 UNIVERSITY OF ST THOMAS 3,836 GRAINGER 3,671 ARTISAN BEER COMPANY 3,656 IDEXX DISTRIBUTION CORP 3,603 CLAREY'S SAFETY EQUIPMENT 3,565 ARTISAN BEER COMPANY 3,532 MINNESOTA CLAY CO. USA 3,521 OXFORD STREET MERCHANTS 3,464 GREAT LAKES COCA-COLA DISTRIBUTION 3,434 HOHENSTEINS INC 3,412 BIFFS INC 3,323 WINE MERCHANTS INC 3,296 MONKEY WRENCH PRODUCTIONS LLC 3,296 METERING & TECHNOLOGY SOLUTIONS 3,290 EHLERS & ASSOCIATES INC 3,195 IMPACT PROVEN SOLUTIONS 3,150 KATE'S CABINETS AND REMODELING LLC 3,112 PAUSTIS & SONS COMPANY 3,110 BREAKTHRU BEVERAGE MN WINE & SPIRITS 3,020 BOSCH BUILDING TECHNOLOGIES LLC 2,973 MINNESOTA VALLEY ELECTRIC COOPERATIVE 2,936 INVOICE CLOUD INC 2,930 VINOCOPIA 2,902 ADVANCED FIRST AID INC 2,836 BECKER ARENA PRODUCTS INC 2,813 STREICHERS 2,782 CLAREY'S SAFETY EQUIPMENT 2,716 WINEBOW 2,642 BELLBOY CORPORATION 2,555 HENNEPIN COUNTY TREASURER 2,539 CUSTOM HOSE TECH 2,500 EDEN PRAIRIE CHAMBER OF COMMERCE 2,439 ARVIG 2,385 MACQUEEN EQUIPMENT INC 2,344 CLEAR RIVER BEVERAGE CO 2,342 BCM ONE 2,300 GROUNDS CONTROL INC 2,282 ENERGY SALES INC Amount Vendor Account Description Business Unit Comments2,280 METROPOLITAN COUNCIL 2,242 XCEL ENERGY 2,190 GENUINE PARTS COMPANY 2,161 AQUA LOGIC INC 2,140 TRAFERA LLC 2,137 PERA 2,093 BELLBOY CORPORATION 2,070 EMERALD ELEMENTS 2,000 HORIZON COMMERCIAL POOL SUPPLY 1,990 WEX 1,984 LEAGUE MN CITIES INS TRUST WC 1,970 WATER CONSERVATION SERVICES INC 1,910 WSB & ASSOCIATES INC 1,902 WEX 1,888 WEX 1,887 WEX 1,882 WEX 1,881 SYSCO WESTERN MINNESOTA 1,845 XCEL ENERGY 1,845 HIGHWAY 5 BP 1,826 STANDARD SPRING PARTS 1,795 STANDARD SPRING PARTS 1,748 CENTERPOINT ENERGY 1,726 DG MINNESOTA CS 2021 LLC 1,719 SAMBATEK INC 1,712 FIDELITY SECURITY LIFE INSURANCE CO 1,693 DOMACE VINO LLC 1,691 METROPOLITAN FORD 1,646 CLEAR RIVER BEVERAGE CO 1,635 METRO SALES INCORPORATED* 1,599 UKG INC 1,596 AIRGAS USA LLC 1,582 GENUINE PARTS COMPANY 1,555 VINOCOPIA 1,549 MEGA BEER 1,540 WINEBOW 1,524 LYNDALE PLANT SERVICES 1,512 WEX 1,511 METRO ELEVATOR 1,500 MASTER CRAFT LABELS INC 1,499 TEAMSIDELINE.COM 1,491 MATT'S AUTO SERVICE 1,485 CLEAR RIVER BEVERAGE CO 1,479 SCOTT W BAKER ASSOCIATES INC. 1,464 SYSCO WESTERN MINNESOTA 1,457 WEX 1,440 EMERALD ELEMENTS 1,429 CERTIFIED LABORATORIES 1,424 HENNEPIN COUNTY TREASURER 1,401 REVOLUTIONARY SPORTS, LLC 1,358 BERGMAN LEDGE LLC 1,348 GLOBAL RESERVE LLC 1,337 XCEL ENERGY 1,335 MEDICINE LAKE TOURS 1,304 MINNESOTA DEPT OF REVENUE Amount Vendor Account Description Business Unit Comments1,297 INDIGO SIGNWORKS, INC. 1,283 EICHMAN NATHAN 1,262 MACQUEEN EQUIPMENT INC 1,215 GRAINGER 1,200 LIFE SUPPORT INNOVATIONS 1,200 LIFE SUPPORT INNOVATIONS 1,196 GREAT LAKES COCA-COLA DISTRIBUTION 1,183 JUNKYARD BREWING COMPANY LLC 1,171 WEX 1,155 XCEL ENERGY 1,148 MARCO INC 1,140 METROPOLITAN FORD 1,122 CINTAS CORPORATION 1,121 BATTERIES PLUS BULBS 1,118 XCEL ENERGY 1,111 PRAIRIE ELECTRIC COMPANY 1,106 WEX 1,053 CAMFIL USA INC 1,048 XCEL ENERGY 1,035 METRO SALES INCORPORATED* 1,028 UKG INC 1,015 SUBURBAN CHEVROLET 1,009 ASPEN MILLS 983 VINOCOPIA 982 PROP - PR 931 INSIGHT BREWING COMPANY LLC 929 MEGA BEER 920 AMERICAN EXPRESS 919 WEX 912 SITEONE LANDSCAPE SUPPLY, LLC 910 LIBATION PROJECT 910 INTERNATIONAL UNION OF OPERATING 910 INTERNATIONAL UNION OF OPERATING 908 JOHN HENRY FOSTER MINNESOTA INC 894 BARREL THEORY BEER COMPANY 893 CENTERPOINT ENERGY 865 WEX 855 METRO ELEVATOR 846 TRANSWEST TRUCKS SAVAGE 836 LAKE COUNTRY DOOR LLC 836 RATWIK, ROSZAK & MALONEY, P.A. 833 LEXISNEXIS RISK SOLUTIONS FL INC 832 METROPOLITAN FORD 820 TOTAL MECHANICAL SERVICES 816 CDW GOVERNMENT INC. 810 ESTRINE, ROBERT 800 WEX 790 WEX 788 MENARDS 776 WEX 765 XCEL ENERGY 749 SHARYN MCCHANE 743 I-STATE TRUCK CENTER 733 WEX 722 BOURGET IMPORTS Amount Vendor Account Description Business Unit Comments714 BRYAN ROCK PRODUCTS INC 710 CENTERPOINT ENERGY 710 ASPEN WASTE SYSTEMS INC. 702 MAVERICK WINE LLC 702 STEEL TOE BREWING LLC 686 WEX 678 MODIST BREWING COMPANY 675 WEX 672 MENARDS 670 XCEL ENERGY 662 ZIEGLER INC 661 UNMAPPED BREWING CO 655 EDEN PRAIRIE CRIME PREVENTION FUND 653 FUSION LEARNING PARTNERS 645 ROADKILL ANIMAL CONTROL 643 IDENTISYS 640 J&N TACTICAL 639 FLYING CLOUD TRANSFER STATION 4553 632 I-STATE TRUCK CENTER 623 TRANSPORT GRAPHICS 620 CURTIS CALLAN 613 VENN BREWING COMPANY 597 FASTENAL COMPANY 596 WEX 592 DODGE OF BURNSVILLE 591 KOMROSKY, HANK 581 PREMIUM WATERS INC 576 INVOICE CLOUD INC 552 QUALITY PROPANE 543 WEX 536 TECH ACUMEN 532 CENTURYLINK 532 ASPEN MILLS 530 JIXXIE INC 525 CENTERPOINT ENERGY 519 BIG STATE INDUSTRIAL SUPPLY INC 513 CHANSKI DAN 510 ACROSS THE STREET PRODUCTIONS 509 HYNEK, EVAN 509 INSIGHT BREWING COMPANY LLC 502 BOURGET IMPORTS 493 AMERICAN RED CROSS 488 APPLE FORD SHAKOPEE 482 MENARDS 481 BERRY COFFEE COMPANY 479 EDEN PRAIRIE COMMUNITY EDUCATION 477 HEADFLYER BREWING 476 VERIZON WIRELESS 475 TREVIPAY 474 ACME TOOLS 472 MINNESOTA VALLEY ELECTRIC COOPERATIVE 470 R & R SPECIALTIES OF WISCONSIN 464 HENNEPIN COUNTY ATTORNEY'S OFFICE 445 PETTY CASH-POLICE DEPT 444 MINNESOTA VALLEY ELECTRIC COOPERATIVE Amount Vendor Account Description Business Unit Comments444 DIVERSE BUILDING MAINTENANCE 439 VESTIS SERVICES LLC 434 SMALL LOT MN 432 NP STRATEGIES LLC 427 REINDERS INC 425 HENNEPIN COUNTY FIRE CHIEF ASSOC 421 NEW FRANCE WINE COMPANY 418 CENTERPOINT ENERGY 409 SAINT CROIX VINEYARDS, INC. 407 KIM MILLER 406 DANGEROUS MAN BREWING 400 SAWALL, CASEY 400 LAVAN FLOOR COVERING 400 MIDWEST EXTRACTION SERVICES LLC 400 PETTY CASH 396 SUMMER LAKES BEVERAGE LLC 383 FLEETPRIDE INC 382 TRUE NORTH CONTROLS 380 ULINE 380 MIDWEST EXTRACTION SERVICES LLC 379 FLEETPRIDE INC 374 RED BULL DISTRIBUTING COMPANY INC 366 EDINA FIREFIGHTERS LOCAL 1275 364 CONCRETE CUTTING AND CORING 362 ASPEN MILLS 362 DODGE OF BURNSVILLE 350 MN RURAL WATER ASSOCIATION 350 WEX 350 MODIST BREWING COMPANY 342 ST CROIX LINEN LLC 337 NAC MECHANICAL AND ELETRICAL SERVICES 334 US BANK - CREDIT CARD MERCHANT ONLY 333 LENNOX INDUSTRIES INC. 331 METRO SALES INCORPORATED* 330 IDEAL SERVICE INC 329 MAX SHOGER 325 HORIZON COMMERCIAL POOL SUPPLY 325 VESTIS SERVICES LLC 324 GLOBAL RESERVE LLC 323 MODIST BREWING COMPANY 320 BARREL THEORY BEER COMPANY 319 CENTERPOINT ENERGY 317 NEW FRANCE WINE COMPANY 315 PETERSON COUNSELING AND CONSULTING LLC 311 MGX EQUIPMENT SERVICES LLC 310 DEALER AUTOMOTIVE SERVICES INC 308 TRANSUNION RISK & ALTERNATIVE DATA 302 SHERWIN WILLIAMS CO 300 WEX 298 CENTERPOINT ENERGY 297 CENTERPOINT ENERGY 295 INDIGO SIGNWORKS, INC. 294 US BANK - PAYMODE 291 SHAMROCK GROUP, INC - ACE ICE 284 PROP - PR Amount Vendor Account Description Business Unit Comments274 RED BULL DISTRIBUTING COMPANY INC 273 ARCPOINT LABS OF EDINA 272 GLOBAL RESERVE LLC 270 MUEHLBAUER, THOMAS G 267 I-STATE TRUCK CENTER 266 AM CRAFT SPIRITS SALES & MARKETING 258 STEEL TOE BREWING LLC 255 EDEN PRAIRIE FOUNDATION 255 CENTERPOINT ENERGY 253 MONTGOMERY BREWING COMPANY LLC 250 MIDWEST EXTRACTION SERVICES LLC 250 DIRECTV 248 CENTERPOINT ENERGY 245 FERGUSON WATERWORKS 245 EDEN PRAIRIE CHAMBER OF COMMERCE 242 EDEN PRAIRIE NOON ROTARY CLUB 241 CENTERPOINT ENERGY 239 OPTUM HEALTH 238 CENTERPOINT ENERGY 232 CARLSTON, BRANDON 230 KODIAK CUSTOM LETTERING 229 FICCADENTI, JENNY 225 AT & T 224 BATTERIES PLUS BULBS 216 BARREL THEORY BEER COMPANY 215 WOODEN HILL BREWING COMPANY LLC 214 MARISA KUDERER 213 STAPLES ADVANTAGE 211 GOPHER STATE ONE-CALL 211 ARCPOINT LABS OF EDINA 211 KHAREN SERRA 208 CENTERPOINT ENERGY 207 VANCO SERVICES 201 SHAMROCK GROUP, INC - ACE ICE 201 FASTENAL COMPANY 200 JOSIE BOYLE 200 GUARDIAN FLEET SAFETY LLC 196 BACK CHANNEL BREWING COLLECTIVE LLC 193 COREMARK METALS 191 SUSAN PAULUS 185 NOVACARE REHABILITATION 182 DANGEROUS MAN BREWING 182 CENTURYLINK 180 URBAN GROWLER BREWING COMPANY LLC 180 ARBEITER BREWING COMPANY LLC 178 TIMESAVER OFF SITE SECRETARIAL INC 177 CINTAS CORPORATION #470 170 WEX 168 JUNKYARD BREWING COMPANY LLC 166 PAFFY'S PEST CONTROL 166 ADAMS PEST CONTROL INC 165 EDEN PRAIRIE FIREFIGHTER RELIEF ASSOC - DUES 165 AIRGAS USA LLC 161 WEX 161 URBAN GROWLER BREWING COMPANY LLC Amount Vendor Account Description Business Unit Comments161 MINNESOTA ICE SCULPTURES LLC 160 WAX EMMA 155 NICOLE ANCEL 154 PROPIO LS LLC 152 STEEL TOE BREWING LLC 150 SENDER JOSH 150 DAVID KREEMER 150 WEX 149 CENTURYLINK 144 JUNKYARD BREWING COMPANY LLC 144 WAX EMMA 141 DAXKO LLC 139 VERIZON WIRELESS 139 VERIZON WIRELESS 136 XCEL ENERGY 135 EDEN PRAIRIE FIREFIGHTER RELIEF ASSOC - DUES 133 PRYES BREWING COMPANY 131 SRF CONSULTING GROUP INC 128 RICHFIELD PRINTING INC 125 CORDER TRICIA 125 SCOTT NELSON 125 CITY OF EDEN PRAIRIE 124 MONTGOMERY BREWING COMPANY LLC 124 GROTH MUSIC 122 STERICYCLE INC 121 CAWLEY COMPANY, THE 119 XCEL ENERGY 119 COMCAST 118 SMALL LOT MN 117 HENNEPIN COUNTY TREASURER 117 BERRY COFFEE COMPANY 115 CENTURYLINK 113 PAYA 112 MITTELSTADT, SCOTT 110 XCEL ENERGY 102 MINNESOTA VALLEY ELECTRIC COOPERATIVE 100 BLUE LINE CUSTOM GIFTS 99 SHRED RIGHT 99 MINNESOTA AIR INC 97 MINNESOTA VALLEY ELECTRIC COOPERATIVE 97 CENTERPOINT ENERGY 94 CITI-CARGO & STORAGE CO, INC 87 MARY WALENTINY 85 MINNESOTA VALLEY ELECTRIC COOPERATIVE 84 INBOUND BREW CO 84 COMCAST 79 CWKK CRIME DEX 78 SHRED RIGHT 75 YAGHI YAROB 75 SHANNON TRACI 75 MARWAH AMRUTA 75 AMIT MEHTA 75 JAKOBSDOTTIR MARGRET 73 CASE, RON 73 CENTURYLINK Amount Vendor Account Description Business Unit Comments72 PILGRIM DRY CLEANERS INC 72 AMERICAN PRESSURE INC 71 MINNESOTA VALLEY ELECTRIC COOPERATIVE 71 MINNESOTA VALLEY ELECTRIC COOPERATIVE 71 TAMI STAHOWIAK 71 CENTURYLINK 69 PAYCHEX 69 JUSTIN CARTER 68 MINNESOTA ICE SCULPTURES LLC 66 WEX 66 UKG INC 65 CAROL SAEFKE 65 ANTONOVICH, HEATHER 64 KELLEY BRAZIL 64 SOCIABLE CIDER WERKS LLC 62 LEONARD, MICHELLE 61 WEX 60 XCEL ENERGY 60 MPX GROUP, THE 60 MARY MCCALLUM 60 UNITED WAY 60 WEX 55 MAHONEY, DEBI 53 MINNESOTA VALLEY ELECTRIC COOPERATIVE 50 EDINA, CITY OF 50 EDEN PRAIRIE CRIME PREVENTION FUND 50 SMRUTI SHETYE 50 SHANNON TRACI 50 PURUSOTHAMAN ALWARSAMY 50 AGARWAL BHARTI 50 CHC CREATING HEALTHIER COMMUNITIES 48 UPS SUPPLY CHAIN SOLUTIONS 44 MINNESOTA VALLEY ELECTRIC COOPERATIVE 43 MINNESOTA TROPHIES & GIFTS 41 TECH ACUMEN 41 WEX 40 ST CROIX RECREATION FUN PLAYGRAOUNDS INC 40 NATHANAEL BAUMGARTNER 39 JONATHON THORNBURG 37 WEX 36 A TO Z RENTAL CENTER 35 CHC CREATING HEALTHIER COMMUNITIES 34 COMCAST 34 CENTERPOINT ENERGY 34 CHAD DIEFENDERFER 32 PINEWOOD LLC 31 CENTERPOINT ENERGY 30 VERIZON WIRELESS 30 MINNESOTA VALLEY ELECTRIC COOPERATIVE 29 TIMOTHY KESSEM 28 CENTERPOINT ENERGY 27 TOLL GAS AND WELDING SUPPLY 27 MRI SOFTWARE LLC 27 TEN PENNY PROPERTIES 26 SYVERSON TESSA Amount Vendor Account Description Business Unit Comments26 OLD NATIONAL BANK 25 CENTERPOINT ENERGY 25 HENNEPIN COUNTY TREASURER 25 BPAS 23 CHRISTOPHER RUMPH 21 XCEL ENERGY 21 CULLIGAN BOTTLED WATER 20 CEF EP COMMUNITY SOLAR LLC 20 HENNEPIN COUNTY DIR. OF LICENSING 20 EDEN PRAIRIE LOCAL NEWS 19 BOHNSACK, SUE 17 MEREDITH KATE 17 XCEL ENERGY 17 XCEL ENERGY 17 MINNESOTA VALLEY ELECTRIC COOPERATIVE 17 GREGORY KRUSE 15 MINNESOTA VALLEY ELECTRIC COOPERATIVE 15 CEF EDEN PRAIRIE COMMUNITY SOLAR LLC 13 NIHCA 12 BLAKE SHEPARD 10 EDEN PRAIRIE FOUNDATION 10 EDEN PRAIRIE FOUNDATION 8 JULIE SHERWIN 8 NCR PAYMENT SOLUTIONS,PA, LLC 8 NCPERS GROUP LIFE INSURANCE 8 NCPERS GROUP LIFE INSURANCE 8 NELSON, ROBIN 7 PINEWOOD LLC 7 XCEL ENERGY 7 JOSHUA SARFITY 6 ROSANNE M NORRIS 6 PILGRIM DRY CLEANERS INC 4 COMCAST 3 BOBBY & STEVE'S AUTO WORLD EDEN PRAIRIE 7,255,165 Report Total City Council Agenda Cover Memo Date: March 3, 2026 Section: Appointments Item Number: XII.A. Department: City Council ITEM DESCRIPTION 2026 City Commission Appointments REQUESTED ACTION MOTION: Move to: • Appoint to the Flying Cloud Airport Advisory Commission _____________ with terms ending March 31, 2029; and • Appoint to the Heritage Preservation Commission _____________ with terms ending March 31, 2029; and • Appoint to the Parks and Recreation Commission _____________ with terms ending March 31, 2029; and • Appoint to the Planning Commission _____________ with terms ending March 31, 2029; and • Appoint to the Sustainability Commission _____________ with terms ending March 31, 2029. SUMMARY The City Council hosted Commission interviews on Tuesday, February 24, 2026. All terms will begin on April 1. A required orientation session for new commissioners will be held in late March. ATTACHMENTS None City Council Agenda Cover Memo Date: March 3, 2026 Section: Appointments Item Number: XII.B. Department: Community Development/Assessing Julie Klima/Jon Thompson ITEM DESCRIPTION Appointments to the 2026 Local Board of Appeal and Equalization. REQUESTED ACTION Move to appoint to the Local Board of Appeal and Equalization ___________________________ _______________________________________________________for the period of March 3, 2026, through May 31, 2026, or until the Board of Appeal and Equalization completes its work. SUMMARY The proposed members for Council approval are Eden Prairie residents, experienced real estate and valuation professionals, with extensive knowledge of the southwest metro market. From 1992 through 2025, the City Council has appointed a Special (Local) Board of Appeal and Equalization. The members are citizen volunteers that are active and knowledgeable, with experience in the local real estate market. The members are recruited by the City Manager and City Assessor and appointed annually with confirmation by the City Council. The City pays the members a per diem payment of $50 for meetings. State statute requires the LBAE have a quorum of the voting members in attendance for each meeting and at least one member present is required to have completed training offered by the Minnesota Dept. of Revenue; four candidates for appointment are currently certified. ATTACHMENTS None City Council Agenda Cover Memo Date: March 3, 2026 Section: Appointments Item Number: XII.C. Department: City Council ITEM DESCRIPTION 2026 City Commission Chair and Vice Chair Appointments REQUESTED ACTION MOTION: Move to: • Appoint _____________ – Chair and _____________ – Vice Chair of the Flying Cloud Airport Advisory Commission; and • Appoint _____________ – Chair and _____________ – Vice Chair of the Heritage Preservation Commission; and • Appoint _____________ – Chair and _____________ – Vice Chair of the Parks, Recreation and Natural Resources Commission; and • Appoint _____________ – Chair and _____________ – Vice Chair of the Planning Commission; and • Appoint _____________ – Chair and _____________ – Vice Chair of the Sustainability Commission; and • Appoint _____________ – Chair and _____________ – Vice Chair of the Human Rights and Diversity Commission. SUMMARY Chairs and Vice Chairs are appointed annually by the City Council following the appointment of members to City Commissions. The City Council hosted Commission interviews on Tuesday, February 24, and determined Chair and Vice Chair assignments for the period of April 1, 2026, through March 31, 2027. ATTACHMENTS None