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HomeMy WebLinkAboutCity Council - 01/06/2026Approved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, Jan. 6, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7:00 p.m. Councilmember Mark Freiberg was absent. II. Pledge of Allegiance III. Open Podium Invitation Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager’s Office at 952.949.8412 by noon of the meeting date with your name, phone number, and subject matter. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager’s Office. IV. Proclamations and Presentations A. Miller Park AED Lifesaving Recognition for Sundari Saengdara Getschow invited Deputy Police Chief Chris Wood and Fire Chief Scott Gerber to the podium to award citizen Sundari Saengdara with a Letter of Recognition. The Police and Fire Departments are recognizing Saengdara for her actions on September 27, 2025 when she saved the life of her boyfriend, Rory Bakke, using an AED at Miller Park after he collapsed on a pickleball court. Chief Gerber also acknowledged the innovative and collaborative thinking of Parks and Recreation Director Amy Markle and Staff, in coordination with the Eden Prairie Lions, who CITY COUNCIL MEETING MINUTES January 6, 2026 Page 2 had provided funding for the AED that was placed at Miller Park just a few weeks before the incident occurred. He noted that AEDs will continue to be placed in parks around the City. B. Camp Counselor Impact Scholarship through the Eden Prairie Foundation Getschow introduced Parks and Recreation Director Amy Markle to present this item. Markle explained an anonymous donor has made a generous contribution through the Eden Prairie Foundation to establish the Camp Counselor Impact Scholarship in support of Eden Prairie Parks and Recreation Day Camp Staff. The donor is a longtime Eden Prairie resident and advocate for the Parks and Recreation Department. Markle stated the scholarship recognizes the dedication, leadership, and positive impact camp counselors demonstrate each summer while mentoring youth and creating safe, inclusive, and engaging camp experiences. The scholarship supports counselors pursuing career paths focused on youth development and service. Markle noted the City is pleased to honor Dylan Curry and Lily Lawinger as the recipients of the Camp Counselor Impact Scholarship in recognition of their commitment and positive impact on campers and the community. Dylan was present to recognize the award; Lily was not able to join. C. Adopt Resolution No. 2026-001 accepting 2025 Fall donations to Parks and Recreation Markle explained that the donations, totaling $7,325, allow the City to offer special events, programs, and education activities at little or no cost to residents. Businesses increase their exposure and interaction with the community, and increase the ability of our residents to enjoy the programs. All donations for Parks and Recreation special events will be used to enhance the events and lower overall costs. MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2026- 001 accepting multiple fourth quarter 2025 donations to Parks and Recreation. Motion carried 4-0. V. Approval of Agenda and Other Items of Business MOTION: Narayanan moved, seconded by Nelson, to approve the agenda with the addition of a Council report from Council Member Toomey at the end of the meeting. Motion carried 4-0. VI. Minutes MOTION: Toomey moved, seconded by Nelson, to approve the minutes of the Council CITY COUNCIL MEETING MINUTES January 6, 2026 Page 3 workshop held Tuesday, December 2, 2025, and the City Council meeting held Tuesday, December 2, 2025, as published. Motion carried 4-0. VII. Consent Calendar A. Clerk’s List B. Roers Eden Prairie Apartments by Roers Companies. Approve second reading of Ordinance No. 01-2026-PUD-01-2026 District Review with Waivers on 5.86 acres and Zoning District Change from Office to RM-2.5 on 5.86 acres, adopt Resolution No. 2026-002 for Site Plan Review on 5.86 acres, adopt Resolution No. 2026-003 conditionally approving Development Agreement C. Valley View Hotel Development by CSM Lodging Acquisitions. Approve second reading of Ordinance No. 02-2026-PUD-02-2026 for PUD District Review with Waivers on 6.59 acres and Zoning District changes from Rural to Parks and Open Space on 53.01 acres and Rural to C-Regional Service on 6.59 acres, adopt Resolution No. 2026-004 for Site Plan on 6.59 acres, adopt Resolution No. 2026- 005 conditionally approving the Development Agreement D. Adopt Resolution No. 2025-006 modifying Redevelopment Plan for Project Area No. 5 establishing TIF District No. 27: Roers Eden Prairie Apartments, adopt TIF Plan E. Adopt Resolution No. 2026-007 establishing meeting dates and times for City Boards and Commissions for 2026 F. Adopt Resolution No. 2026-008 designating Cass Commercial Bank and US Bank of Eden Prairie as the official depositories for the public funds of the City of Eden Prairie G. Adopt Resolution No. 2026-009 authorizing the City Treasurer or Deputy Treasurer to make electronic fund transfers for the City of Eden Prairie H. Adopt Resolution No. 2026-010 authorizing the use of facsimile signatures of the Mayor, City Manager, Treasurer, and approved payment processor on checks, drafts, warrants, vouchers, or other orders on public funds deposited I. Adopt Resolution No. 2026-011 authorizing the City Treasurer or Deputy Treasurer to invest City of Eden Prairie funds J. Adopt Resolution No. 2026-012 authorizing the expenditure of Fiscal Year 2026 Opioid Settlement Funds K. Adopt Resolution No. 2026-013 authorizing payment of certain claims by the Finance division without prior Council approval CITY COUNCIL MEETING MINUTES January 6, 2026 Page 4 L. Adopt Resolution No. 2026-014 authorizing the persons holding the office as Mayor, Manager, and Treasurer or Deputy Treasurer, and the approved payment processor to act for the City of Eden Prairie in the transaction of any banking business with the official depositories M. Approve investment policy N. Approve purchase and installation of public address (PA) system for Eden Prairie Community Center O. Approve change order for updated site work following retaining wall removal design change with Minnesota Utilities and Excavating, LLC P. Approve the implementation of backup repository as a service with Xigent Solutions for a 36-month term Q. Authorize entering a contract for goods and services for facilitating the Arbor Day Tree Sale with Tree Trust R. Authorize entering into a professional services agreement for project and construction oversight for the RTA Maintenance Trail Stabilization Improvement Project with Stantec Consulting Services S. Approve 2026 and 2027 funding recommendations for Social Service Providers made by Human Services Review Committee T. Approve 3-year contract for RAVE System Alerting Services U. Award City of Eden Prairie Pond Improvements (Pond 6-21-C) to JC Hallet Construction, LLC V. Approve professional services agreement for 2026 Watermain Rehabilitation with SEH W. Authorize purchase of RRFB Systems from Traffic and Parking Control Co., Inc. X. Approve 3-year agreement with Broadcomm for VMWare VSphere license and maintenance MOTION: Narayanan moved, seconded by Nelson, to approve Items A-X on the Consent Calendar. Motion carried 4-0. VIII. Public Hearings and Meetings A. Wings Financial Credit Union by Pope Design Group Site Plan Review on 9.08 acres Getschow explained that Wings Financial Credit Union is proposing to construct a CITY COUNCIL MEETING MINUTES January 6, 2026 Page 5 3,271 square foot building in the northwest corner of the Cub Foods parking lot at 8015 Den Road and is requesting site plan approval. The proposed site plan includes a drive-thru from an XTM machine. Getschow noted that the property is zoned Commercial Regional Services (C-REG- SER) and is guided by the Regional Commercial in the Comprehensive Guide Plan. The site is just over 9 acres in size. Cub Foods is owned by Jerry’s Foods, not to be confused with the Jerry’s Foods location at 9605 Anderson Lakes Parkway. All City code requirements are met, and no Planned Unit Development waivers are requested for this Site Plan Review. At their December 8, 2025, meeting, the Planning Commission voted 9-0 to recommend that the City Council approve the project. Getschow introduced the applicant, Lauri Brachmann from Pope Design Group, representing Wings Financial Credit Union, to present the project. Ms. Brachmann explained that Wings is proposing a new Credit Union in the Cub Foods parking lot to serve its members and will offer full-service banking. Case asked where in the parking lot the Credit Union would be built, and if there is a tree line nearby the location. Community Development Director Julie Klima said there are several trees that will be removed in order to provide utility connections, which are currently in a landscape island. The trees are required to be replaced one for one and have been incorporated into the site plan. Case asked why the tree ratio is one-for-one when the ordinance has caliper inches, and replacing a big tree with a small one would still be one-for-one. Klima said in this case, there is an approved landscape plan for Cub Foods, and the trees are replaced at a one-for-one, but if it is a new development, then trees are calculated on a caliper inch basis in other landscape islands that will be added to the site. Case asked if a parking analysis had been done in this area, too. Klima answered that even with the reduction of parking due to the construction of the new Credit Union, the site will still exceed City Code requirements for both Cub Foods and the Credit Union by 30 parking stalls. MOTION: Narayanan moved, seconded by Toomey, to close the Public Hearing and Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions; and authorize the issuance of an early Land Alteration Permit for Wings Financial Credit Union at the request of the Developer, subject to conditions outlined in the permit. Motion carried 4-0. B. Prairie Village SE Building (Dave’s Hot Chicken) by Kimley Horn Site Plan Review on 0.32 acres Getschow explained that the applicant is requesting approval to add a 552-square- CITY COUNCIL MEETING MINUTES January 6, 2026 Page 6 foot addition onto the existing building in the southeast corner of the Prairie Village shopping Center in support of a proposed Dave's Hot Chicken restaurant. The proposed restaurant is 2,016 square feet, and a veterinarian clinic currently occupies 5,868 square feet of the existing 7,884 square foot building. The addition is for a three-season outdoor dining area off the west side of the building. The proposal does not include a drive-through. The addition will extend into three of the existing parking stalls on the west side of the building. Along with the site modifications, the applicant is proposing a lot line adjustment to increase the size of the current lot to include the addition. Getschow stated that the building addition is less than 10 percent of the gross floor area of the building and complies with code; therefore, the project is considered a Minor Amendment to the approved Site Plan. A minor amendment is not reviewed by the Planning Commission and only requires review and approval by the City Council. Connor McCoy, from Kimley-Horn representing First Washington Realty as the applicant for Dave's Hot Chicken, introduced himself and presented the proposed restaurant to the Council. He noted that this building does share parking with all the tenants in the area. Mr. McCoy said the existing façade of the building would remain the same with some updated signage for the new tenants, and the three- season patio will be constructed with materials that are classified as class one building materials. The new patio would require adjustment of the lot lines of the property that would increase the lot size by 0.13 acres, and would result in the loss of a sidewalk. A traffic impact study was also conducted for this area, and it was determined that the east access to the parking lot would be turned into an exit only, and signage would be added to avoid blocking the intersection. Case asked if it would make more sense to turn that exit-only into an entrance- only, to avoid cars getting backed up trying to exit the parking lot. Public Works Director Robert Ellis answered that vehicles that are making a northbound left and coming into the site would have to make an immediate right-hand turn to navigate that corner, which will slow traffic even more. Case thanked Ellis for his input. Ellis said there would be signage added to mitigate traffic problems. MOTION: Narayanan moved, seconded by Toomey, to close the Public Hearing. Motion carried 4-0. Nelson asked about the wall that is adjoining the restaurant and the pet clinic, and if the bracing is strong enough to control smells so that animals in the clinic cannot smell what is cooking in the restaurant. Mr. McCoy said he does not know what the details are for that internal wall. Case said the Staff could follow up and find out that information from the architect. Case asked why the patio is three-season versus four-season. Mr. McCoy said it came down to the windows that would be installed, and they did not want to call it CITY COUNCIL MEETING MINUTES January 6, 2026 Page 7 a four-season patio if it got too cold. Case asked why a drive-thru is not being offered at the location. Mr. McCoy said he was not sure if Dave's Hot Chicken would have preferred a drive-thru, but a drive-thru would not have worked at the build site, especially with the addition of the patio for extended seating. Case asked why the common space was not utilized more for the restaurant, and an addition was needed. Mr. McCoy said the common space was proposed to be used for both the restaurant and the vet clinic, as well as for the landowner to store salt for snow and ice removal. MOTION: Narayanan moved, seconded by Toomey, to direct Staff to prepare a Development Agreement for Prairie Village South East Building incorporating Staff and Commission recommendations and Council conditions. Motion carried 4-0. C. Approve first reading of an Ordinance amending City Code Section 11.47 relating to Site Plan Reviews Getschow explained that City Code Section 11.47, Subd. 4 establishes the site plan review process for building additions, façade improvements, and other site alterations. There are currently three levels of review offered: administrative review, minor review, which is reviewed by City Council only, and full review, which requires public hearings with both the Planning Commission and City Council. Getschow stated that the proposed amendments to Section 11.47 would allow more code-compliant site improvements and building alterations to be reviewed administratively, aligning Eden Prairie's practice closer to that of peer cities. Getschow noted that at their November 17, 2025, meeting, the Planning Commission voted 7-0 to recommend the revisions to City Code section 11.4. Case asked if the only change in the Ordinance was the façade changes from class one to class one and conforming to conforming. Klima answered that on the chart for conforming building expansion, Staff could approve up to 10 percent of the gross floor area administratively because it is a minor change. Anything greater than a 50 percent gross floor area increase would require the whole process with the Planning Commission. MOTION: Narayanan moved, seconded by Nelson, to close the Public Hearing and approve the first reading of an Ordinance amending City Code Section 11.47 relating to site plan reviews. Motion carried 4-0. D. Approve first reading of an Ordinance repealing existing City Code Section 11.50 and replacing it with new City Code Section 11.50 relating to shoreland management CITY COUNCIL MEETING MINUTES January 6, 2026 Page 8 Getschow introduced Lori Haak, Water Resources Coordinator, to present this item. Haak stated that this Ordinance amendment aligns the model shoreland ordinance (2022) of the Minnesota Department of Natural Resources (DNR) and the Eden Prairie City Code by repealing existing City Code section 11.50 in its entirety and replacing it with the new City Code Section 11.50. Haak said the City of Eden Prairie first adopted its shoreland ordinance in 1982. Minor revisions were made to the shoreland code in 1996 and 2004. In April 2022, DNR issued a new model shoreland ordinance, with instruction to cities to amend their code to be consistent with the model. The draft ordinance meets this objective, with modifications accepted by the DNR. Haak noted that the Planning Commission reviewed the proposed ordinance on November 17, 2025, and recommended approval with no changes. Case asked what the Watershed District's role is in this Ordinance, and if they have policing agents as well. Haak said the Watershed District does not have land use authority and has restrictions on what it can regulate. Nelson asked if this Ordinance has any effect on docks that are in backyards that are close to the shoreline. Haak said docks are regulated under a separate part of the code and would not be affected by this Ordinance. Haak continued that there is a provision about decks and docks on the shoreline that makes the code more lenient in the setback from the shoreline. Case asked if boathouses are still grandfathered in. Haak confirmed that boathouses are prohibited by the DNR, but if they existed before the prohibition, they are allowed to remain. Nelson asked if information about this Ordinance would go out to the various Lake Associations, and if residents would still be able to put ice fishing houses on the lake or change any water use policies. Haak said the Ordinance change will only affect development around lakes. MOTION: Toomey moved, seconded by Narayanan, to close the Public Hearing and approve the first reading of an Ordinance repealing City Code Section 11.50 in its entirety and replacing it with a new City Code Section 11.50 related to Shoreland Management. Motion carried 4-0. IX. Payment of Claims MOTION: Narayanan moved, seconded by Toomey, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Narayanan, Nelson, Toomey, and Case voting "aye." X. Ordinances and Resolutions CITY COUNCIL MEETING MINUTES January 6, 2026 Page 9 XI. Petitions, Requests, and Communications XII. Appointments A. Adopt Resolution No. 2026-015 designating the official City newspaper Getschow said this designation is required on an annual basis. Since the Eden Prairie News published their final paper in April 2020, the Eden Prairie Sun Sailor (formerly Sun Current) has been the official newspaper for the City of Eden Prairie. MOTION: Toomey moved, seconded by Narayanan, to adopt Resolution No. 2026-015 designating the Eden Prairie Sun Sailor as the official City newspaper for the year 2026. Motion carried 4-0. B. Adopt Resolution No. 2026-016 designating official meeting dates, time, and place for City Council in 2026 and appointing acting Mayor Case explained this Resolution No. 2026-016 requires approval on an annual basis. Council Member Kathy Nelson served as acting Mayor in 2025. MOTION: Narayanan moved, seconded by Toomey, to adopt Resolution No. 2026-016 designating the official meeting dates, times, and place for the City of Eden Prairie Council in 2026 and appointing Council Member Kathy Nelson as Acting Mayor. Motion carried 4-0. C. Adopt Resolution No. 2026-017 appointing Commissioners to Eden Prairie Housing and Redevelopment Authority MOTION: Toomey moved, seconded by Narayanan, to adopt Resolution No. 2026-017 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority and appointing Ron Case as Chair, Rick Getschow as Executive Director, and Council Member Kathy Nelson as Secretary for the year 2026. Motion carried 4-0. D. Appointment of Director and Alternate Director to Suburban Rate Authority MOTION: Nelson moved, seconded by Narayanan, to designate Public Works Director Robert Ellis as the Director and Council Member Mark Freiberg as the Alternate Director to the Suburban Rate Authority. Motion carried 4-0. E. Appointment of Municipal Representatives to the Fire Relief Association Board of Trustees MOTION: Narayanan moved, seconded by Toomey, to appoint Council Member Kathy Nelson and Finance Manager Tammy Wilson to the Eden Prairie Fire Relief Association. Motion carried 4-0. CITY COUNCIL MEETING MINUTES January 6, 2026 Page 10 F. Appointment of Delegate and Council Members as Alternates to National League of Cities MOTION: Toomey moved, seconded by Nelson, to appoint Mayor Ron Case as Delegate and Council Members as Alternates to the National League of Cities. Motion carried 4-0. G. Appointment to Municipal Legislative Commission MOTION: Nelson moved, seconded by Narayanan, to approve the appointment of Mayor Ron Case and Council Member Lisa Toomey as alternate to the Municipal Legislative Commission. Motion carried 4-0. H. Appointment to Southwest Cable Commission MOTION: Narayanan moved, seconded by Toomey to approve appointment of Council Member Mark Freiberg to the Southwest Cable Commission. Motion carried 4-0. I. Appointment to I-494 Commission MOTION: Toomey moved, seconded by Nelson to approve appointment of Council Member Lisa Toomey to the 1-494 Corridor Commission. Motion carried 4-0. J. Appointment of Assistant Weed Inspector Case explained that each year the City of Eden Prairie is requested to appoint an Assistant Weed Inspector for the City under the requirements of Minnesota Statutes, Chapt 18.80 and 18.81. The responsibility of the Assistant Weed Inspector is to enforce the local and state weed ordinances. Case continued that under State Statute, the Mayor is the City Weed Inspector, and appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties as required by Minnesota State Statute. Karli Wittner is the City's current Forestry and Natural Resources Supervisor in the Parks and Recreation Department. MOTION: Nelson moved, seconded by Narayanan to approve appointment of Forestry and Natural Resources Supervisor Karli Wittner as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 4-0. K. Appointment to Southwest Transit Commission Case explained that it is necessary for the City Council to appoint a new representative for a two-year term to end on December 31, 2027. Council CITY COUNCIL MEETING MINUTES January 6, 2026 Page 11 Member Freiberg held this position in 2024 and 2025. Council Member Toomey is currently serving as the other Eden Prairie City Representative. MOTION: Narayanan moved, seconded by Toomey to approve appointment of Council Member Mark Freiberg to the Southwest Transit Board as the Eden Prairie Appointed Representative for a two-year term to end December 31, 2027. Motion carried 4-0. XIII. Reports A. Reports of Council Members Toomey acknowledged and thanked the City's snowplow drivers for all of their hard work in tough conditions, to keep the City's traffic moving safely. Case added that Eden Prairie has the best roads in the area, and that is due to money being spent on City Staff and equipment to keep the roads clear and safe in the winter. He thanked City Staff for all their hard work. B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment MOTION: Narayanan moved, seconded by Nelson, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 8:10 p.m. Respectfully Submitted, ___________________ Sara Potter, Administrative Support Specialist